Agenda Packets - Board - 2006-09-144
Greg Woodside
Vice President
Arlene Schafer
Director
SanjtarC) District
... an Independent Special District.
Jim Ferryman
President
Art Perry
Secretary
Dan Worthington
Director
Public Comments. Any member of the public may address the Board. Speakers on agenda items should identify
themselves to the Clerk before the meeting so that their input can be provided at the time the item is considered.
Speakers on non - agenda items will be heard under Public Comments. Pursuant to State law, the Board may not
discuss or take action on non - agenda items except under special circumstances. Speakers must limit their
remarks to three minutes or as decided upon by the Presiding Officer. 'The Presiding Officer reserves the right to
declare any speaker out of order.
In compliance with ADA, contact Joan Revak, (949)645 -8400, 48 hours prior to meeting if assistance is needed
(28 CFR 35.102.35.104 ADA Title ll).
Regular Meeting — Thursday, September 14, 2®®6
RECOMMENDED
ACTION
CALL TO ORDER — 6:00 p.m. — 628 W. 19th Street, Costa Mesa
II. PLEDGE OF ALLEGIANCE — Director Perry
III. INVOCATION — Director Woodside
IV. ROLL CALL
V. CONSENT CALENDAR - All matters listed under the Consent Calendar are considered to
be routine and will be enacted in one motion in the form listed below. There will be no
separate discussion on these items prior to the time the Board votes on the motion, unless
members of the Board request specific items to be' removed from the Consent Calendar for
discussion, in which event the item will be removed from the Consent Calendar and
considered in its normal sequence on the agenda.
Reports
Minute Approval
1. Recycling Committee Meeting — August 21, 2006
2. Regular Meeting — August 14, 2006
Manager's Reports
• 3. Refunds No Refunds
4. Occupancy Report and payment to Costa Mesa Disposal — September 2006 Approve
Protecting our community's health dy providing solid waste and sewer collection services.
crosdca.
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AGENDA
•
5. Monthly Spill Report to Regional Water Quality Control Board (RWQCB)
Engineer's Reports
6. Project Status Report
7. Safety /Loss Control Meeting Minutes - August 23, 2006
Treasurer's Reports
8. Financial Reports as of June 30, 2006
9. Financial Reports as of July 31, 2006
10. Treasurer's Reports as of June 30, 2006
11. Treasurer's Reports as of July 31, 2006
12. Warrant Register for the month of August 2006 in the amount of
$747,437.74
13. Directors' Compensation and Reimbursement of Expenses for the
Month of August 2006
Septeimber 14, 2006
Inge 2
RECOMMENDED
ACTION
Receive & File
Receive & File
Receive & File
Receive & File
Receive & File
Receive & File
Receive & File
Ratify Payments
Approve Compensation
& Ratify Expenses
-------------------------------------- - - - - -- -END OF CONSENT CALENDAR------------------ - - - - -- - - - --
WRITTEN COMMUNICATIONS � EAu:go--*- T1duc:n It 7F °`WEEKS4k 1-4i1'RYct.��Y1 mY«0,v;
VII. PUBLIC COMMENTS `,lYf1�D j7di o �- (;�f �/d/lCtL ui ► iFq LfJ�i7 d' 9,�i ,�'Q _ &V N' aO V -Ire tr .
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VIII. MANAGER'S REPORTS
A. FY 2004 -2005 Audited Financial Report Presentation by Diehl, Evans Accept Report
& Company, LLP ~ 'p 1W �W PAM,
B. Verbal Report by CR &R on Container Exchange Program Consider
C. Planning Effort by Staff
1. Condition Assessment Report of CMSD Sewer System Consider
2. Manpower Stud 6U`l..�S� MY
p Y Consider
3. CMSD Organizational Chart Consider
D. Trash Container Program - Update on Variable Rate Structure Consider
FY- 2006 -2007
1 Refund for Prior Purchase of Containers Consider Refund Policy
& Budget Funds
Protecting our community's health by providing sorid waste and sewer collection sen&a.
www.crosdcaAov
Costa. Mesa S anknrr District September 14, 2006
AGENDA Page 3
RECOMMENDED
0 ACTION
E. District Yard Update
�r 1. Agreement with Orange County Fair & Exposition Center Ratify
F. CMSD Strategic Plan
1. Year 2005/2006 Strategic Planning Action Items Receive & File
a. Update on Planning Accept Report
2. New District Headquarters
a. Building and Grounds Ad Hoc Committee
6V-11 i. Update on Column Improvements, Painting & Landscaping Accept Report
G. Recycling Reports
1. Waste Diversion Report — August 2006 Receive & File
H. Contract Payment to CR Transfer for Recycling Services and Disposal
1. Payment for August 2006 Services Ratify Subject to
Verification of Diversion
Report by Staff
I. Ordinance Enforcement Officer's Report Accept Report
J. Election 2006 Accept Report
K. Recycling Committee — Monda�, September 11, 2006 12:00 p.m.,
CMSD Board Room, 628 W. 19' Street, Costa Mesa
(Directors Woodside & Ferryman)
1. Presentation by Executive Director of Earth Resource Foundation Accept Report
2. Report on Items from August 21, 2006 Recycling Committee Meeting Accept Report
3. Recycling Committee Goals for 2005/2006 Update on Activities
4. Universal Waste — Requirements Effective February 9, 2006 Accept Report
5. Large Item Collection — June 12 — August 26, 2006 Accept Report
6. Source Reduction Accept Report
IX. ENGINEER'S REPORTS
A. Waste Discharge Requirements (WDR)
1. General Update Accept Report
Protecting our community's health by providing solid waste and sewer collection services.
www.crosdcaAov
Costa Mesa SaV1`DiayC ) District
AGENDA
•
B. Anniversary Lane Water Line — IRWD
C. Independent Engineer's Review of CMSD 2006 -2007 Capital Improvement
Program
D. Report on Emergency or Non -Bid Sewer Work
E. CMSD Project #129 — Bristol Street Three Party Agreement
X. TREASURER'S REPORTS
A. Investment Oversight Committee — September 14, 2006
(Directors Ferryman and Schafer)
XI. ATTORNEY'S REPORTS
A. Senate Bill 1087 — Sewer Service for Affordable Housing Projects
September 14, 2006
.Page 4
RECOMMENDED
ACTION
Accept Report
Approve
Accept Report
Approve & Execute
Agreement
Accept Report
1. Ordinance No. 56 Adopting Policies & Procedures for the Provision Adopt Ordinance
of Sewer Service to Developments with Affordable Housing Components
B. Sewer Lateral Compliance Ordinance Accept Report
C. Sewer Lateral Insurance Accept Report
D. Complaint— 185 E. Wilson, Richard Charles Astin, Jr. Update
E. Technology Resource Center Agreement Approve & Execute
F. Agreement for Emergency Services — GCI Construction, Inc. Approve & Execute
G. Resolution No. 2006 -727 Adopting a Revised Appendix to the Adopt Resolution
District's Conflict of Interest Code
XII. 'LOCAL MEETINGS (Includes Reports by all Directors Representing CMSD)
A. Orange County Sanitation District (OCSD) — August, 23, 2006 Accept Report
(President Ferryman)
B. Santa Ana River Flood Protection Agency (SARFPA) Accept Report
(Next meeting scheduled for September 28, 2006)
C. Independent Special Districts of Orange County ( ISDOC) Accept Report
(Director Schafer)
1. ISDOC Quarterly Meeting — Thursday, August 31, 2006 Accept Report
Protecting our community's heaftk by providing soCid waste and sewer cofiection services.
www.crosdca.
• Costa Mesa Sa nta)' DistricC,
AGIIVDA
September 14, 2006
Page r
RECOMMENDED
0
ACTION
D. Local Agency Formation Commission ( LAFCO)
Accept Report
(Director Schafer)
E. California Special Districts Association (CSDA)
Accept Report
(Director Schafer)
1. CSDA Board of Directors Election 2006 Ballot
Vote & Direct Clerk
for Region 6, Seat A
to submit Ballot to CSDA
F. California Association of Sanitation Agencies (CASA)
Accept Report
G. Other Meetings Qualifying for Reimbursement under CMSD
Report on Matters
Ordinance No. 55, Operations Code Section 3.01.030
Pertaining to CMSD
XIII. OLD BUSINESS
XIV. NEW BUSINESS
A. LAFCO Municipal Service Review (MSR) Accept Report
B. Christmas 2006 Event Select Date
V. ORAL COMMUNICATIONS AND DIRECTOR COMMENTS
I. ADJOURNMENT
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COSTA MESA SANITARY DISTRICT
MINUTES OF RECYCLING COMMITTEE MEETING
August 21, 2006
The Costa Mesa Sanitary District Recycling Committee met at 12:00 p.m. at 628 W. 19th
Street, Costa Mesa.
Directors Present: Greg Woodside, Dan Worthington
Staff Present: Rob Hamers, Tom Fauth, Joan Revak, Denise Gilbert
Director Woodside called the meeting to order at 12:00 p.m.
RECYCLING COMMITTEE GOALS FOR 2005/2006
The Committee reviewed the 2005/2006 recycling goals and it was agreed to
add the `Battery Buckets" under E -Waste Recycling to the list of goals.
UNIVERSAL WASTE - REQUIREMENTS EFFECTIVE FEBRUARY 9, 2006
Battery Recycling
Discussion was held on the Small Battery Recycling Program through
Curbside, Inc. An Addendum to the Curbside Agreement was approved at the
August 14, 2006 Regular Board Meeting. Curbside, Inc. will arrange for
agreements with the four sites where the "battery buckets" will be located.
Mr. Fauth will finalize the E -Waste flyer to have available at the District Office
counter and for distribution to local businesses.
PHARMACEUTICAL DISPOSAL
An article appearing in the Mesa North Summer 2006 Newsletter was
presented promoting a safety campaign on drug disposal, informing the public
on the dangers of careless discarding of prescription drugs. Flushing is no
longer the recommended disposal method as these substances can have
adverse effects on the environment.
Protecting our community's health by providing solid waste and sewer collection services.
crosdcagov
Costa Mesa Sanitary District
Minutes of Recycling Committee Meeting
August 21, 2006, •
Paae 2
LARGE ITEM COLLECTION -.TUNE 12 THRU AUGUST 26, 2006
Ms. Revak reported on the progress of the Large Item Collection Program
running from June 12 through August 25, 2006. As of August 4, 2006, 356.09
tons were landfilled at a total cost of $10,415.09. Recyclable White Goods
collected during this period totaled 514.77 tons for a credit of $48,902.30
amounting to a net credit -to -date of $38,487.21. Ms. Revak provided a chart of
the collection on a weekly basis.
SOURCE REDUCTION
The topic of source reduction was addressed and how the District can promote
buying in bulk to reduce the amount of trash going to the landfills.
Director Woodside suggested inviting Earth Resource Foundation to the next
Recycling Committee meeting to review their approach to reducing the volume of
trash disposed of by residents and businesses. Staff will consider noticing the
meeting as a Special Meeting in order to allow any or all members to attend. •
"ALTERED OCEANS"
A series of articles was presented as published in the Los Angeles Times on
how runoff from modern life is feeding an explosion of primitive organisms. This
"rise of slime" as referred to by one scientist, is killing larger species and
sickening people.
The meeting was adjourned at 12:58 p.m.
Secretary
President
•
Protecting our community's health by providing solid waste and sewer collection services.
crosdcaAov
COSTA MESA SANITARY DISTRICT
MINUTES OF BOARD OF DIRECTORS REGULAR MEETING
AUGUST 14, 2006
CALL TO ORDER The Board of Directors of the Costa Mesa
Sanitary District met in regular session on
August 14, 2006, at 6:00 p.m. at 628 W.
19' Street, Costa Mesa.
President Ferryman called the meeting to
order at 6:00 p.m.
PLEDGE OF ALLEGIANCE Director Schafer led the Pledge of
Allegiance.
0 INVOCATION Vice President Woodside gave the
invocation.
ROLL CALL DIRECTORS PRESENT: James Ferryman, Greg Woodside, Arlene
Schafer, Dan Worthington, Art Perry
DIRECTORS ABSENT: None
STAFF PRESENT: Robin B. Hamers, Manager /District
Engineer; Alan Burns, Legal Counsel;
Tom Fauth, Assistant Manager; Joan
Revak, Board Secretary/Program
Manager /Clerk of the District; Wendy
Davis, Treasurer; Sherry Kallab,
Accountant; Karl Dulake, Maintenance
Supervisor; Ron Shef, Code Enforcement
Officer; Denise Gilbert, Permit Processing
Specialist
OTHERS PRESENT: Ms. Gina Keuilan
. ............................... CONSENT CALENDAR . ...............................
COSTA MESA SANITARY DISTRICT
L MINUTES OF BOARD OF DIRECTORS REGULAR MEETING
' AUGUST 14, 2006
PAGE 2 is
Director Perry motioned to approve the Consent Calendar as presented. Director
Schafer seconded. Motion carried 5 -0.
Ms. Davis reported the Treasurer's Report and the Financial Reports were not
yet completed and will be submitted for review at the September regular meeting.
Director Schafer amended her motion to approve the Consent Calendar as
presented, with the exception of the Treasurer's Report and the Financial Report.
Director Perry seconded. Motion carried 5 -0.
REPORTS
MINUTE APPROVAL
Minutes of Special The Minutes of the Special Meeting of July 6, 2006,
Meeting — July 6, 2006 were approved as distributed.
Minutes of Recycling The Minutes of the Recycling Committee Meeting
Committee Meeting — of July 10, 2006, were approved as distributed. is
July 10, 2006
Minutes of Regular The Minutes of the Regular Meeting of July 12,
Meeting — 2006, were approved as distributed.
July 12, 2006
Minutes of Special The Minutes of the Special Meeting of July 24,
Meeting — July 24, 2006 2006, were approved as distributed.
MANAGER'S REPORTS
Refunds There were no refunds for the month of July 2006.
Occupancy Report and The Trash Occupancy Count documented an
Payment of $194,982.55 increase of 7 units for the occupancy report for solid
to Costa Mesa Disposal — waste collection as of August 1, 2006. Therefore, the
August 2006 total for August is 21,297.
Board directed Staff to prepare a warrant for
$194,982.55 to Costa Mesa Disposal on September
1, 2006, for August 2006 collection count of 21,297.
- COSTA MESA SANITARY DISTRICT
MINUTES OF BOARD OF DIRECTORS REGULAR MEETING
" AUGUST 14, 2006
• PAGE 3
Monthly Spill Report to The Monthly Spill Report to the Regional Water
Regional Water Quality Quality Control Board (RWQCB) for July 2006 was
Control Board (RWQCB) accepted as submitted.
ENGINEER'S REPORTS
Project Status Report The Project Status Report dated August 2006 was
accepted as submitted.
TREASURER'S REPORTS
Financial Report as of . The Financial Report as of June 30, 2006 was not
June 30, 2006 available for review and will be submitted in
September.
Treasurer's Report as of The Treasurer's Report as of June 30, 2006 was
June 30, 2006 not available for review and will be submitted in
September.
Warrant 2007 -2 for July Warrant Resolution #CMSD 2007 -2 was approved,
2006 in the amount of authorizing the President and Secretary to sign the
$8.18,113.57 warrant ratifying the payment of certain claims and
demands, and specifying the funds out of which the
same were paid in the amount of $818,113.57.
Directors Expenses for the Director Compensation and Expense
Month of July 2006 Reimbursements for the Month of June 2006 were
approved and ratified as follows:
Director Ferryman: $510.00
Director Perry: $510.00
Director Schafer: $1,020.00 + $8.90
Vice President Woodside: $680.00
Director Worthington: $850.00 + $7.00
.......................... END OF CONSENT CALENDAR ..........................
WRITTEN COMMUNICATION
There were no items of written communication.
•
COSTA MESA SANITARY DISTRICT
MINUTES OF BOARD OF DIRECTORS REGULAR MEETING
AUGUST 14, 2006
PAGE 4 .
PUBLIC COMMENTS
Ms. Keuilan volunteered to distribute signs on behalf of directors running in the
upcoming Costa Mesa Sanitary District election.
MANAGER'S REPORTS
YEARLY RATE SETTING PUBLIC HEARING
Mr. Hamers reported the Public Hearing to set the trash collection rates and
annual liquid waste charges to be collected with general taxes was held at the
Neighborhood Community Center on July 24, 2006. Mr. Burns provided an
additional legal opinion to reaffirm that the trash and sewer fees collected by
the Costa Mesa Sanitary District are property related fees subject to
Proposition 218 and the 45 -day notice for public hearings.
Mr. Hamers suggested the Board focus on the sewer program when setting
next year's rates due to the need to fund the state - mandated WDR program. .
Mr. Hamers explained funding to provide for the program is written into the
WDR.
TRASH CONTAINER PROGRAM - UPDATE ON VARIABLE RATE
STRUCTURE FY 2006 -2007
Mr. Hamers reported copies of the schedule of charges to be instituted on
September 1, 2006, have been distributed to the Board and Staff. Copies will
be distributed to the public on request.
Mr. Fauth is working with Mr. Ruff ridge of CR &R to coordinate recordkeeping
and assure that Staff at both CMSD and CR &R are aware of all container
exchanges and which residences are required to pay the $8.00 fee for having
more than two containers.
Mr. Hamers asked the Board to consider whether or not a refund would be
appropriate for residents who have purchased a container within the last few
months before the variable rate system took effect. Mr. Fauth reported staff
has been explaining the potential rate change for the last few months to
residents requesting an additional container.
President Ferryman inquired as to the number of containers recently sold to
residents. Mr. Fauth estimated staff sold two to three containers per week for
the last 3 months.
COSTA MESA SANITARY DISTRICT
a MINUTES OF BOARD OF DIRECTORS REGULAR MEETING
Y AUGUST 14, 2006
PAGE 5
Staff requested clarification for issuing refunds to residents who purchased
containers in the time period immediately prior to the rate change.
Staff will review and provide a recommendation to the Board regarding
residents- who purchased containers from January to June 2006 at the
September 2006 regular meeting.
Ms. Davis requested direction regarding a budget for the refunding of recently
purchased containers be given at that time.
A postcard will be distributed on August 21, 2006, providing additional
notification of the rate change. Director Schafer suggested a press release in
addition to the postcards distribution.
DISTRICT YARD UPDATE
INTERIM AGREEMENT WITH ORANGE COUNTY FAIRGROUNDS
Mr. Fauth reported Staff has not been able to locate a suitable piece of
property to purchase for a District yard.
• Mr. Fauth discussed the possibility f temporary storage at the Orange
Y g
County Fairgrounds. Mr. Fauth met with officials at the Fairgrounds to
review possible options for temporary short -term storage and identify an
appropriate location. The storage area will be provided at no cost to the
District in exchange to cleaning the Fairgrounds' sewer lines.
Mr. Fauth reported a written agreement will be provided by the
Fairgrounds for a timeframe of September 1, 2006 to May 31, 2007.
Mr. Fauth reported the Fairgrounds will also allow District contractors with
reciprocal agreements to park vehicles in the designated area as long as
appropriate insurance needs are met.
CMSD STRATEGIC PLAN
YEAR 2005/2006 STRATEGIC PLANNING ACTION ITEMS
UPDATE ON PLANNING
Ms. Revak reported she has not received a response to the District letter
of July 14, 2006, to Rauch Communication regarding setting a date for the
2007 Strategic Plan workshop.
COSTA MESA SANITARY DISTRICT
u MINUTES OF BOARD OF DIRECTORS REGULAR MEETING
AUGUST 14, 2006
PAGE 6
NEW DISTRICT HEADQUARTERS
BUILDING AND GROUNDS AD HOC COMMITTEE
UPDATE ON COLUMN IMPROVEMENTS, PAINTING AND LANDSCAPING
Mr. Fauth reported the contractor for the column improvements is in
the process of verifying the price and availability of materials from
his supplier. Mr. Dulake reported speaking with the contractor
earlier in the day and was told the contractor is finishing up on his
current project and the CMSD project is slated to begin in
approximately two weeks.
RECYCLING REPORTS
WASTE DIVERSION REPORT -JULY 2006
Ms. Revak presented the Waste Diversion Reports for July 2006 showing
a 50.44% diversion rate. 0
The Waste Diversion Report was received and filed.
Director Worthington requested a plus /minus percentage column be
added to the Waste Diversion Report to assist in comparing the volume
recycled with the previous year.
CONTRACT PAYMENT TO CR TRANSFER FOR RECYCLING SERVICES AND
DISPOSAL
PAYMENT FOR JULY 2006 SERVICES
Ms. Revak presented the Invoices for July 2006 recycling services and
disposal. Director Perry motioned to ratify contract payment to CR Transfer
for recycling services and disposal for the month of July 2006 in the amount
of $186,279.18. Director Schafer seconded. Motion carried 5 -0.
Director Perry motioned to ratify contract payment to CR Transfer for
recycling services and disposal for Santa Ana Heights for the month of July
2006 in the amount of $14,590.80. Director Schafer seconded. Motion
carried 5 -0.
COSTA MESA SANITARY DISTRICT
MINUTES OF BOARD OF DIRECTORS REGULAR MEETING
AUGUST 14, 2006
• PAGE 7
ORDINANCE ENFORCEMENT OFFICER'S REPORT
Mr. Shef presented his written report and stated the period included the July
4th holiday, which resulted in trash collection and large item pickup to occur
one day later that week. Consequently, many residents scheduled for
collection had items at the curb incorrectly for the entire week.
PERSONNEL RULES AND REGULATIONS
Mr. Fauth presented the Costa Mesa Sanitary District Personnel Rules and
Regulations dated August 10, 2006. Mr. Fauth highlighted a change on page
19, Rule 13, Section 1. Overtime. An inclusion of allowing "comp time" was
added as an option in lieu of overtime pay.
Ms. Davis reported there is a cap on comp time with the balance accumulated
during the fiscal year for all eligible employees to be paid off in full effective
June 30 of each year, and to be paid at that current year's salary rate.
Vice President Woodside suggested discussion of including a provision for
contributing vacation hours to allow employees to assist each other during a
long -term illness as an item for a future human resource meeting.
Director Schafer motioned to approve the change in the content of the
Personnel Rules and Regulations manual. Vice President Woodside
seconded. Motion carried 5 -0.
OFFICE SPECIALIST II JOB DESCRIPTION - NEW HIRE
Mr. Hamers reported Staff is formulating their approach to the addition of
another employee for the District. Mr. Hamers reported multiple employees in
the District are currently working overtime and the need will undoubtedly
increase as a yard is acquired and there are more people and equipment to
take care of. Overtime hours are more expensive for the District and can lead
to employee burnout. Mr. Hamers reported he sees an increasing need for
additional manpower.
Director Worthington inquired as to which employees are entitled to overtime.
Ms. Davis reported all employees at the District are eligible for overtime
hours.
Director Worthington reported there was a discussion at a recent the seminar
he attended estimating it takes approximately 15 man hours per week to take
• care of lateral inspection requirements. .
COSTA MESA SANITARY DISTRICT
MINUTES OF BOARD OF DIRECTORS REGULAR MEETING
AUGUST 14, 2006
PAGE 8 •
Staff is evaluating the needs and will return with a staffing suggestion for the
Board.
ELECTION 2006
Ms. Revak reported the candidate - filing deadline for the November election is
August 11, 2006, and the seats of Arlene Schafer, Greg Woodside and Dan
Worthington are up for election.
Ms. Revak reported Vice President Woodside will not be seeking reelection.
This change will extend the election filing deadline to August 16, 2006.
Current candidates include Ms. Arlene Schafer, Mr. Dan Worthington, Mr.
Gary Monahan, Mr. Bob Ooten, and Mr. Chuck Perry.
RECYCLING COMMITTEE — MONDAY, AUGUST 21, 2006 ° 12:00 P.M.,
CMSD BOARDROOM, 628 W. 19TH STREET, COSTA MESA, (DIRECTORS
WOODSIDE AND WORTHINGTON)
RECYCLING COMMITTEE GOALS FOR 2005/2006
Vice President Woodside reported the Recycling Meeting will be held •
on August 21, 2006 and a report will be provided at the September
regular meeting.
UNIVERSAL WASTE - REQUIREMENTS EFFECTIVE FEBRUARY 9, 2006
To be provided at the September regular meeting.
PHARMACEUTICAL DISPOSAL
To be provided at the September regular meeting.
LARGE ITEM COLLECTION - JUNE 12 THRU AUGUST 26, 2006
To be provided at the September regular meeting.
SOURCE REDUCTION
To be provided at the September regular meeting.
"ALTERED OCEANS"
To be provided at the September regular meeting. •
COSTA MESA SANITARY DISTRICT
y MINUTES OF BOARD OF DIRECTORS REGULAR MEETING
AUGUST 14, 2006
PAGE 9
ENGINEER'S REPORTS
WASTE DISCHARGE REQUIREMENTS - (WDR)
GENERAL UPDATE
Mr. Hamers reported he held a staff meeting where the State Water
Discharge Requirements was reviewed in its entirety and stated the Costa
Mesa Sanitary District is changing from a permitee to an enrollee. Mr.
Hamers will continue to participate in the Steering Committee.
ANNIVERSARY LANE WATER LINE — IRWD
Mr. Hamers reported there was no new information or changes.
Mr. Hamers sent a letter to Mr. Paul Jones II, General Manager, Irvine
Ranch Water District, dated July 12, 2006, requesting a meeting to
discuss mutual concerns. Mr. Hamers has not received a response to
M date.
TREASURER'S REPORTS
PROPOSED CPI ADJUSTMENT - CR TRANSFER, INC.
Ms. Davis reported the District's contract with CR &R is adjusted annually by
an amount equal to the percentage change in the Consumer Price Index
(CPI) for the trailing 12 -month period ending in February each year. Staff
calculated the 12 -month CPI factor as of February 2006 to be 5.12 %. The
contract maximum annual increase is capped at 3.00 %. Since the actual CPI
factor is greater than the contract maximum, the basic rate would be
increased by 3.00% or $1.24 per ton.
CRT will not receive a CPI adjustment for the fiscal year beginning July 1,
2006 since the new contract prohibits an adjustment until the District's annual
rate charged to its customers drops to lower or equal to second highest in the
County. Therefore, for the 2006 -07 fiscal year, the recycling /disposal basic
rate is frozen at the prior year rate.
The landfill rate of $11.00 per ton remains unchanged since the diversion rate
remains at 50 %.
•
COSTA MESA SANITARY DISTRICT
u MINUTES OF BOARD OF DIRECTORS REGULAR MEETING
AUGUST 14, 2006
PAGE 10 •
PROPOSED CPI ADJUSTMENT - COSTA MESA DISPOSAL
Ms. Davis reported the District's contract with CR &R, the basic rate for CMD's
trash hauling services is adjusted annually by an amount equal to the
percentage change in the Consumer Price Index (CPI) for the trailing 12-
month period ending in February each year. Staff calculated the 12 -month
CPI factor as of February 2006 to be 5.12 %. The contract maximum annual
increase is capped at 3.00 %. Since the actual CPI factor is greater than the
contract maximum, the basic rate would be increased by 3.00% or $0.2747
per occupancy per month.
CMD will not receive a CPI adjustment for the fiscal year beginning July 1, •
2006 since the new contract prohibits an adjustment until the District's annual
rate charged to its customers drops to lower or equal to second highest in the
County. Therefore, for the 2006 -07 fiscal year, the recycling /disposal basic
rate is frozen at the prior year rate. The District's new monthly rate per
occupancy payable to Costa Mesa Disposal is as follows:
2005 -06
Increase /(Decrease)
Amount Percent
$9.1554
2006 -07
2005 -06
Basic rate
$41.22
41.22
$0.00
0.00%
Landfill fee
$11.00
$11.00
$0.00
0.00%
Transfer rate
$52.22
$52.22
$0.00
0.00%
PROPOSED CPI ADJUSTMENT - COSTA MESA DISPOSAL
Ms. Davis reported the District's contract with CR &R, the basic rate for CMD's
trash hauling services is adjusted annually by an amount equal to the
percentage change in the Consumer Price Index (CPI) for the trailing 12-
month period ending in February each year. Staff calculated the 12 -month
CPI factor as of February 2006 to be 5.12 %. The contract maximum annual
increase is capped at 3.00 %. Since the actual CPI factor is greater than the
contract maximum, the basic rate would be increased by 3.00% or $0.2747
per occupancy per month.
CMD will not receive a CPI adjustment for the fiscal year beginning July 1, •
2006 since the new contract prohibits an adjustment until the District's annual
rate charged to its customers drops to lower or equal to second highest in the
County. Therefore, for the 2006 -07 fiscal year, the recycling /disposal basic
rate is frozen at the prior year rate. The District's new monthly rate per
occupancy payable to Costa Mesa Disposal is as follows:
2005 -06
Trash rate per occupancy
$9.1554
2006 -07
Rate frozen based on new contract
$0.0000
2006 -07
Trash rate per occupancy effective 7/1/06
$9.1554
Vice President Woodside motioned to approve the zero percent rate increase
for CR Transfer, Inc. and Costa Mesa Disposal. Director Perry seconded.
Motion carried 5 -0.
ATTORNEY'S REPORT
COSTA MESA DISPOSAL AND CR TRANSFER MASTER AGREEMENT
Mr. Burns reported Staff is continuing to follow up on the necessary steps to
fully implement the Master Agreement with CR &R. CMSD Staff has received
a copy of the CR &R handbook for review. Staff discussed setting up a
calendaring system and requested the appropriate CR &R records for review. •
COSTA MESA SANITARY DISTRICT
4 MINUTES OF BOARD OF DIRECTORS REGULAR MEETING
AUGUST 14, 2006
• PAGE 11
Ms. Davis reported the payoff date for the containers is October 1, 2006 and
stated she will cut the check for the payoff in September.
Mr. Burns advised the Board there will be modifications to various CMSD
ordinances in the near future to bring them into line with the Master Agreement.
BILL OF SALE FOR TRANSFERRED PROPERTY
Mr. Burns presented the draft Bill of Sale for the Board's review.
SEWER LATERAL COMPLIANCE ORDINANCE
Mr. Fauth reported a meeting has been set for August 17, 2006 at 9:00 a.m.
with staff and local realtors to discuss a proposed sewer lateral compliance
ordinance. Mr. Fauth is in the process of developing an agenda with input
from the ad hoc committee.
SEWER LATERAL INSURANCE
Mr. Burns reported he successfully contacted American Water regarding
sewer lateral insurance and is waiting for the appropriate representative to
provide information.
SUMMONS —185 E. WILSON, RICHARD CHARLES ASTIN, JR.
Mr. Hamers reported he recommended the SDRMA appointed attorney
contact plaintiff's counsel regarding some incorrect information in the
summons. Mr. Hamers has not yet received an update from the SDRMA
attorney.
Mr. Burns reported he is looking into the inverse condemnation exclusion in
the District's policy.
CURBSIDE HHW 2006 -07 & 2007 -08 HHW COLLECTION AGREEMENT -
ADDENDUM NO. 1
Mr. Burns presented Addendum No. 1 to the Curbside HHW 2006 -07 & 2007-
08 HHW Collection Agreement. Vice President Woodside motioned to
approve the Addendum No. 1. Director Perry seconded. Motion carried 5 -0.
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COSTA MESA SANITARY DISTRICT
a MINUTES OF BOARD OF DIRECTORS REGULAR MEETING
AUGUST 14, 2006
PAGE 12
TECHNOLOGY RESOURCE CENTER AGREEMENT
Mr. Fauth reported he provided the agreement to the Technology Resource
Center and has not received a signed response.
LOCAL MEETINGS
ORANGE COUNTY SANITATION DISTRICT (OCSD) — JULY 19. 2006
(PRESIDENT FERRYMAN)
President Ferryman chaired the Orange County Sanitation District Meeting
and reported they restructured the human resources division and eliminated
the position of human resources director. Mr. Bob Ghirelli was appointed
Acting Assistant General Manager. Mr. Jim Ruth will continue to hold the
position of Interim General Manager until June of 2007.
SANTA ANA RIVER FLOOD PROTECTION AGENCY (SARFPA) (NEXT
MEETING SCHEDULED FOR SEPTEMBER 28, 2006)
DUES FOR FISCAL YEAR 2006-2007 IN THE AMOUNT OF $1,200.00
Director Schafer motioned to approve dues in the amount of $1,200 for the
Santa Ana River Flood Protection Agency. Director Perry seconded.
Motion carried 5 -0.
INDEPENDENT SPECIAL DISTRICTS OF ORANGE COUNTY (ISDOC)
(DIRECTOR SCHAFER)
Director Schafer attended the July 11, 2006 meeting where they discussed
nominations for the executive board.
Director Worthington attended the executive board meeting and reported they
discussed investing the balance of approximately $7,000 that has remained
on the books for several years. A new meeting location will be sought for
meetings in 2007 due to the Orange County Sanitation District's new booking
policy which will not allow ISDOC to commit to meeting dates for an entire
year.
Director Worthington reported they discussed Proposition 84 and the potential
enlargement of Perris Lake. •
COSTA MESA SANITARY DISTRICT
u MINUTES OF BOARD OF DIRECTORS REGULAR MEETING
r AUGUST 14, 2006
PAGE 13
ISDOC QUARTERLY MEETING - THURSDAY, AUGUST 31, 2006 11:30 A.M.
ORANGE COUNTY SANITATION DISTRICT
President Ferryman and Directors Schafer, Worthington, and Perry plan to
attend the ISDOC Quarterly Meeting on August 31, 2006. Mr. Neil
McCormick, New Executive Director, California Special Districts
Association, will be the guest speaker.
LOCAL AGENCY FORMATION COMMISSION (LAFCO) (DIRECTOR
SCHAFER
Director Schafer reported a subcommittee was formed to discuss Costa
Mesa/Newport Beach annexation issues. Director Schafer is a member of the
subcommittee.
CALIFORNIA SPECIAL DISTRICTS ASSOCIATION (CSDA) (DIRECTOR
SCHAFER
2006 ANNUAL CONFERENCE & EXHIBITOR SHOWCASE SEPTEMBER 25 -28,
2006, NORTH LAKE TAHOE
Director Schafer will be attending the 2006 Annual Conference & Exhibitor
Showcase on September 25 -28, 2006 in North Lake Tahoe.
Director Schafer will be running for secretary of CSDA Executive Board.
CALIFORNIA ASSOCIATION OF SANITATION AGENCIES (CASA)
ANNUAL CONFERENCE - AUGUST 9 -12, 2006, MONTEREY, CA (PRESIDENT
FERRYMAN, DIRECTORS PERRY, SCHAFER & WORTHINGTON)
Director Schafer requested an item be added to the Recycling Agenda for
September to discuss her recent conference attendance in Monterey on
Waste Management for Monterey Regional.
Director Perry reported on an inverse condemnation case in Palo Alto
involving a sewer backup into a home. The homeowner's insurance
company paid the claim and then sued the City. The City initially won, but
lost on appeal.
• Mr. Hamers explained if a sewer backs up and damages a residence, the
insurance provider considers it property damage and pays the claim. If
the resident sued under inverse condemnation, there is no coverage.
COSTA MESA SANITARY DISTRICT
MINUTES OF BOARD OF DIRECTORS REGULAR MEETING
AUGUST 14, 2006
PAGE 14 is
Director Perry inquired as to whether the District has a CPR and first aid
plan for employees. Ms. Revak, Mr. Hamers and Mr. Dulake have all had
CPR training, however, an update to their certifications is required.
Director Perry attended the legislative meeting and reported they
discussed the following bills:
❑ AB 1333 (Frommer) increasing penalties for grease waste haulers.
❑ SB1359 (Torlakson) subsurface installations
❑ SB1675 (Kehoe) renewable diesel fuel
Director Perry provided Ms. Revak with a copy of the ethics book received
at the seminar. Director Perry reported Board members must be
recertified every two years and the certification must be on file at the
District office for five years. Directors will provide a copy of their certificate
to Ms. Revak to be filed.
Mr. Burns will be bringing information to the Board regarding a
discrimination policy on providing hookups for affordable housing
developments. 0
Director Perry reported CASA is instituting a conference call system for
committee members.
OTHER MEETINGS QUALIFYING FOR REIMBURSEMENT UNDER CMSD
ORDINANCE N. 55, OPERATIONS CODE SECTION 3.01.030
WACO
Director Schafer provided an update from CSDA at the WACO meeting.
Director Worthington attended the WACO meeting and reported Mr. Gary
Kline from the California Energy Commission spoke on energy and how
public agencies will be requested to reduce their use of electrical power.
Director Worthington suggested the District investigate the feasibility of
utilizing solar energy to provide power for some of the pumps used in the
District.
OLD BUSINESS
There was no old business discussed. •
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MINUTES OF BOARD OF DIRECTORS REGULAR MEETING
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PAGE 15
NEW BUSINESS
Director Worthington reminded Board and Staff about the potluck on Tuesday,
August 29, 2006, at 5:30 p.m. at his residence.
ORAL COMMUNICATIONS AND DIRECTOR COMMENTS
Mr. Fauth distributed a CD entitled "Restaurants Protecting our Waterways"
produced by the Orange County Stormwater Program containing recommended
training for food service establishments.
ADJOURNMENT
At 7:32 p.m., President Ferryman adjourned the meeting.
SECRETARY
PRESIDENT
Costa Mesa Sanitary District
Minutes of Safety /Loss Control Committee Meeting August 23, 2006
Present
Rob Hamers
Manager /District Engineer
Tom Fauth
Assistant Manager
Joan Revak
Board Secretary /Program Manager /Clerk of the District
Debbie Bjornson
Permit Processing Specialist
Karl Dulake
Maintenance Supervisor
Paul Guzman
CMSD Inspector
Joe Limon
CMSD Inspector
Absent
Yefim Tsalyuk Engineer
Discussion:
0 I. OC Fairgrounds
Joe presented the results of a field review of the OC Fairgrounds sewer and storm
drain systems where various storm drain lines are illegally connected to the sewer.
Paul and Joe used dye testing to confirm the results. Rain water is never allowed in
the sewer system as it strains the OCSD treatment plants. Tom, Paul, Joe and Karl
will meet with the OC Fairgrounds staff to explain where storm drain lines have to be
disconnected.
II. Westbluff Pumping Station
Karl and Joe explained how the subdivision contractor at 2100 Canyon Drive tore
through the electrical service feeding the CMSD Westbluff Pumping Station. Karl
prevented a sewer spill from occurring and Edison brought in a generator for use until
the repair is made. Tom will back - charge the contractor for the emergency response
by the District.
III. OSHA Training
Karl will be attending a safety class in October 2006 to obtain recertification for entry
into "permit required confined spaces." Karl further explained that National Plant
Services has a daily safety meeting prior to starting work and that Jimni Control
Systems also holds regular safety meetings.
Safety /Loss Control Committee Minutes August 23, 2006
Page 2
•
IV. 12 -Inch Sewers at OCFCD Santa Ana Delhi Channel on Irvine Ave.
Karl prevented a sewer spill by checking the two 12 -inch parallel lines near Irvine
Avenue and finding the manhole was blocked.
V. Contractor's Insurance
Debbie continues to check contractor insurance prior to issuing sewer permits.
Debbie also has the Best guide that rates the insurance companies.
VI. Safety Publications
Tom has assembled the Safety Library with all the publications organized in Debbie's
office.
VII. Year -to -Date Sewer Spills
Tom reviewed the SSO (sanitary sewer overflow) information from January 1, 2006 to
August 23, 2006 and the total uncaptured public sewer line discharges continue to be
very low. Tom will send the SSO report to Jim Kolk at EEC to see if Jim can correlate
whether there are Food Service Establishments (FSEs) upstream of where the SSOs
occurred due to grease in the lines. Rob explained the new State -wide WDR.
VIII. Safety Equipment
Tom and Karl reported on the orange vests, hard hats, and safety glasses owned by
the District. Rob added that various CIP projects also have money to purchase
safety equipment.
IX. CMSD HO Security
Rob requested an update of the outside improvements to the CMSD building. The
remaining improvements consist of wooden column repair, painting, and new
landscaping. The landscape improvements will include removal of sidewalk to
discourage inappropriate trespass near the front entrance of the building.
X. CWEA Testing
Tom and Karl will be attempting to pass the Level II testing held in January 2007 and
July 2007. Rob offered Debbie the opportunity to enroll for Level I certification.
CMSD staff members receive a 1.5% pay increase for each of the four testing levels
achieved.
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Safety /Loss Control Committee Minutes August 23, 2006
Page 3
XI. Next Meeting
The Safety Committee will meet again in the 4t" quarter of 2006.
Distribution:
CMSD Safety Committee Members
CMSD Board of Directors at March 2006 regular meeting
SDRMA
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