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Agenda Packets - Board - 2006-06-08`L. Costa Mesa. S j r District ... an Independent Special District Greg Woodside . Vice President Arlene Schafer Director Jim Ferryman President Art ferry Secretary Dan Worthington Director Public Comments. Any member of the public may address the Board. Speakers on agenda items should identify themselves to the Clerk before the meeting so that their input can be provided at the time the item is considered. Speakers on non - agenda items will be heard under Public Comments. Pursuant to State law, the Board may not discuss or take action on non - agenda items except under special circumstances. Speakers must limit their remarks to three minutes or as decided upon by the Presiding Officer. The Presiding Officer reserves the right to declare any speaker out of order. In compliance with ADA, contact Joan Revak, (949)645 -8400, 48 hours prior to meeting if assistance is needed (28 CFR 35.102.35.104 ADA Title II). Regular Fleeting - Thursday, Jane S, 2006 RECOMMENDED ACTION 'I. CALL TO ORDER — 6:00 .m. — 628 W. 19th Street t p , Cosa Mesa II. PLEDGE OF ALLEGIANCE — Director Worthington III. INVOCATION — Director Woodside IV. ROLL CALL V. CONSENT CALENDAR - All matters listed under the Consent Calendar are considered to be routine and will be enacted in one motion in the form listed below. There will be no separate discussion on these items prior to the time the Board votes on the motion, unless members of the Board request specific items to be removed from the Consent Calendar for discussion, in which event the item will be removed from the Consent Calendar and considered in its normal sequence on the agenda. Reports Minute Approval 1. Special Meeting — May 4, 2006 2. Recycling Committee Meeting — May 8, 2006 3. Regular Meeting — May 11, 2006 0 4. Special Meeting — May 25, 2006 Protecting our community's health by providing solid waste and sewer collection services. ,qov Costa. Mesa Sanitaq Dist -rict June S 2006 '. AGENDA Page 2 . RECOMMENDED ACTION Manager's Reports 5. Refunds No Refunds 6. Occupancy Report and payment to Costa Mesa Disposal —June 2Q06 Approve 7. Monthly Spill Report to Regional Water Quality Control Board (RWQCB) Receive & File Engineer's Reports 8. Project Status Report Receive & File Treasurer's Reports 9. Financial Reports as of April 30, 2006 Receive & File 10. Treasurer's Reports as of April 30, 2006 Receive & File 11. Warrant Register for the month of May 2006 in the amount of Ratify Payments $355,254.77 12. Directors' Compensation and Reimbursement of Expenses for the Approve Compensation Month of May 2006 & Ratify Expenses -------------------------------------- - - - - -- -END OF CONSENT CALENDAR-------------------------------------- - - - - -- VI. WRITTEN COMMUNICATIONS VII. PUBLIC COMMENTS VIII. MANAGER'S REPORTS A. Resolution No. 2006 -723 Adopting a Budget for the Fiscal Year 2006 -2007 Adopt Resolution B. Offer by CR &R to Guarantee FY- 2005/2006 Trash Collection Rate for Consider FY- 2006 -2007 C. District Yard Update 1. Potential Purchase of Prooerty at Wilson and Fairview Consider D. CMSD Strategic Plan 1. Year 2005/2006 Strategic Planning Action Items Receive & File 2. New District Headquarters a. Building an d Grounds Ad Hoc Committee pp i. Update--^n R f, ^•,;3� °� .,nom Column Improvements lCii6ly; Accept Report Protecting our community's Health by providing solid waste and sewer coffection services. www.crosdca.gov Costa Mesa Sancta -rV District AGENDA 0 E. Recycling Reports 1. Waste Diversion Report - May 2006 F. Contract Payment to CR Transfer for Recycling Services and Disposal 1. Payment for May 2006 Services G. Standardized Trash Container Program Reports F =N4L 6, H. Agreement with Mesa Consolidated Water District for Support Services f une 8, 2006 Page 3 RECOMMENDED ACTION Receive & File Ratify Subject to Verification of Diversion Report by Staff Consider Consider Recycling Committee — Monday, June 5, 2006 — 12:00 p.m., CMSD Board Room, 628 W. 19'h Street, Costa Mesa v (Directors Woodside and Perry) 1. Recycling Committee Goals for 2005/2006 Update on Activities 2. Universal Waste — Requirements Effective February 9, 2006 Accept Report a. E -Waste Recycling Event — Saturday, June 17, 2006 �F (I N Accept Report 3. Pharmaceutical Disposal Accept Report 3. Large Item Collection — June 12 thru August 26, 2006 Accept Report IX. ENGINEER'S REPORTS A. Waste Discharge Requirements (WDR) 1. General Update Accept Report B. Report on Emergency Work — President Pumping Station Accept Report C. Anniversary Lane Water Line — IRWD Accept Report X. TREASURER'S REPORTS A. Investment Oversight Committee Meeting — June 8, 2006 Accept Report (Directors Woodside and Perry) B. Special District Risk Management Authority (SDRMA) Invoice for Approve Payment 2006 -2007 Property and Liability Program Renewal I. ATTORNEY'S REPORTS A. Costa Mesa Disposal and CR Transfer Master Agreement Consider Additional Provisions to Agreement Protecting our community's health dy providing solid waste and sewer collection services. wwwcrosdca,gov Costa Mesa Sonitarr District. Itcrte 8, 2006 AGENDA Page 4 RECOMMENDED ACTION B. Sewer Lateral Compliance Ordinance Accept Report C. Summons — 185 E. Wilson, Richard Charles Astin, Jr. Consider D. AB 1234 — Expense Reimbursements & Per Diem Accept Report E. Resolution No 2006 -722 Endorsing Proposition 1 E and Urging Statewide Adopt Resolution Support for the Measure on the November 7, 2006 General Election Ballot XII. LOCAL MEETINGS (Includes Reports by all Directors Representing the District) A. Orange County Sanitation District (OCSD) — May 24, 2006 Accept Report (President Ferryman) B. Santa Ana River Flood Protection Agency (SARFPA) Accept Report Thursday, May 25, 2006 (Director Perry) C. Independent Special Districts of Orange County ( ISDOC) Accept Report (Director Schafer) 1. ISDOC Quarterly Meeting — Thursday, June 29, 2006 Consider Attendance 11:30 a.m., OCSD Boardroom D. Local Agency Formation Commission (LAFCO) Accept Report (Director Schafer) 1. Letter of Endorsement and Support for Commissioners John Withers Authorize Signature and Charley Wilson to the Regular and Alternate Special District Seats, respectively E. California Special Districts Association (CSDA) Accept Report (Director Schafer) 1. CSDA Call for Nominations Consider F. California Association of Sanitation Agencies (CASA) Accept Report 1. Annual Conference — August 9 -12, 2006, Monterey, CA Consider Attendance G. Other Meetings Qualifying for Reimbursement under CMSD Report on Matters Ordinance No. 55, Operations Code Section 3.01.030 Pertaining to CMSD XIII. OLD BUSINESS XIV. NEW BUSINESS 0 Protecting our community's heafth by providing soirid waste and sewer coffection services. www.crosdcaov Costa Meso Sanitavr District 1 AGENDA 0 XV. XVI • • ORAL COMMUNICATIONS AND DIRECTOR COMMENTS ADJOURNMENT Jame 8, 2006 .Page 5 RECOMMENDED ACTION Protecting our community's keaftk by providing solid waste and sewer collection services. www.crosdcagov M I COSTA MESA SANITARY DISTRICT MINUTES OF SPECIAL MEETING MAY 49 2006 The Costa Mesa Sanitary District held a Special Meeting at 6:00 p. m. on May 4 at 628 W. 19th Street, Costa Mesa. Directors Present: James, Ferryman, Greg Woodside, Art Perry, Arlene Schafer, Dan Worthington Staff Present: Robin B. Hamers, Manager /District Engineer; Tom Fauth, Assistant Manager; Joan Revak, Board Secretary/Program Manager /Clerk of the District; Sherry Kallab, Accountant; Wendy Davis, Treasurer; Alan Burns, General Counsel Others Present: David Ronnenberg Dean A. Ruff ridge President, CR &R Senior Vice President, CR &R 11292 Western Avenue Solid Waste Stanton, CA 90680 President Ferryman called the meeting to order at 6:00 p. m. Director Worthington led the Pledge of Allegiance. Director Woodside gave the Invocation. CONSIDER SUPPORT FOR CONSTITUTIONAL AMENDMENT PROTECTING PROPERTY TAX AND RESERVES A Resolution supporting protection of local revenues and reserves dedicated to funding and developing infrastructure was presented. Director Woodside moved to adopt Resolution No. 2006 -721, A Resolution of the Costa Mesa Sanitary District Board of Directors Supporting Protection of Local Revenues and Reserves Dedicated to Funding and Developing Infrastructure. Director Schafer seconded. Motion passed 5 -0. TRASH COLLECTION PROGRAM Mr. Hamers presented an overview of a District Staff Meeting with David Ronnenberg and Dean Ruffridge of CR &R held on May 3, 2006. Mr. Hamers Minutes of Special Meeting May 4, 2006 Page 2 reported on the efforts by CR &R and District Staff to lower or hold stable the existing trash collection rates. 1. CR &R offered to purchase the standardized containers for $1,136,000 and take over payments for the remaining containers. 2. CR &R offered to forego the 2006 -2007 CPI increase for both Costa Mesa Disposal in the amount of $70,315 and CR Transfer in the amount of $54,185. 3. In conjunction with items 1 and 2, Staff believes the District can accomplish one of its goals of instituting a variable rate structure while increasing revenue. The proposal is to continue to charge residents on the property tax roll and establish a base rate for two containers. The base rate would be billed by CMSD on the property tax bill as is presently done. The additional containers would be billed to the resident directly by CR &R. CR &R would handle all aspects of the administration of charging for additional containers, however, the funds derived from the program would be the property of the District. A fair price is considered to be $6.00 per month for each additional container. There are almost 5,000 containers above two containers per property in use. Staff proposes the funds be used to establish a rate stabilization fund which could pay for extraordinary fuel cost increases. CR &R plans to institute a field inventory to determine the number of cans at each residence. With regard to pass- through increases proposed by CR &R, Mr. Hamers recommended extraordinary increases in fuel costs be considered by the Board but not increases in processing costs or labor costs. Because of the proposal by CR &R of purchasing the standardized containers, both Mr. Flamers and Mr. Ruff ridge agreed that the length of the amended contract be approximately ten years. Mr. Hamers stated these are the highlights of the plan and recommended the Treasurer project out future trash rates for review by the Board. After discussion, the Board directed Staff to prepare contract language in accordance with the above for review by the Board at the next Special Meeting on May 25, 2006 SEWER PROGRAM Mr. Hamers presented Revision 1 to the Draft of the 2006 -2007 Capital Improvement Program and noted the sewer program is pared down to include more maintenance and operational projects than capital improvements. The District is funding for the Fats, Oils and Grease (FOG) program, televising sewer • -A. - Minutes of Special Meeting May 4, 2006 Page 3 ® lines and additional WDR requirements, and a sewer rate increase is necessary. Additionally, sewer construction costs are escalating and increases are warranted. Further, the District needs a yard and a vactor truck for pump station maintenance. Presently, Staff is investigating the viability purchasing property located at the corner of Fairview and Wilson for a District Yard. Director Woodside left the meeting at 6:58 p.m. The Board of Directors gave direction to CMSD Staff to provide a 3 -5 year horizon for sewer rates with options of rate increases varying from 12% to 20% per year. VIII. PUBLIC COMMENTS There were no public comments. VIII. ADJOURNMENT The meeting was adjourned at 7:02 p.m. • Secretary • President 0 • COSTA MESA SANITARY DISTRICT MINUTES OF RECYCLING COMMITTEE MEETING MAY 8, 2006 The Costa Mesa Sanitary District Recycling Committee met at 12:00 p.m. at 628 W. 19th Street, Costa Mesa. Directors Present: Greg Woodside, Jim Ferryman Staff Present: Rob Hamers, Tom Fauth, Joan Revak, Denise Gilbert Director Woodside called the meeting to order at 12:00 p.m. RECYCLING COMMITTEE GOALS FOR 2005/2006 The Committee reviewed the 2005/2006 recycling goals. The Committee also discussed batteries and electronic waste disposal. Mr. Fauth noted that a container is available at the Senior Center for collecting old household batteries and the Best Buy store also has a collection barrel. Mr. Fauth will inquire and report on the quantity of batteries being collected at these sites. PRESENTATION OF CHECK TO BOYS & GIRLS CLUB AT REA SCHOOL FOR PARTICIPATION IN A RECYCLING PROJECT Director Woodside reported on the presentation of the $100 check to the Boys and Girls Club at Rea School for their participation in a recycling project. Staff provided photographs of the event. COSTA MESA PUBLIC SAFETY EMERGENCY SERVICES EXPO - SUNDAY, MAY 7, 2006 District Staff participated in the annual Costa Mesa Public Safety Emergency Services EXPO on Sunday, May 7, 2006 from 11:00 a.m. to 3:00 p.m. at Fire Station #4, 2300 Placentia Avenue. CMSD promotional products, including the Working for You video /CDs, were distributed. Mr. Fauth reported there were many inquiries about the trash collection system in Costa Mesa. CR Transfer provided bales of recycled cans and bottles. Directors Schafer and Worthington attended the event. Protecting our community's health by providing solid waste and sewer collection services. crosdcagov Costa Mesa Sanitary District e- Minutes of Recycling Committee Meeting May 8, 2006 Page 2 i UNIVERSAL WASTE - REQUIREMENTS EFFECTIVE FEBRUARY 9, 2006 Recycling Event — Saturday, June 17, 2006 A U -Waste Recycling event with the City of Costa Mesa (CCM) is scheduled for Saturday, June 17, 2006 at the City Corporation Yard. HMR USA, Inc. will provide all labor and equipment and will transport trailers to run the event including removal of all material from the collection site the date of the event Mr. Fauth reported he is in the process of obtaining addresses for businesses in the City of Costa Mesa for use by HMR to publicize the event. Updated Flyer Mr. Fauth presented an interim version of the updated "E- Waste" flyer that includes "U- Waste" and new regulations. PUBLIC COMMENTS There were no public comments. The meeting was adjourned at 12:32 p.m. Secretary President Protecting our community's health by providing solid waste and sewer co(.Cection services. crosdcagov • • COSTA MESA SANITARY DISTRICT MINUTES OF BOARD OF DIRECTORS REGULAR MEETING MAY 11, 2006 CALL TO ORDER The Board of Directors of the Costa Mesa Sanitary District met in regular session on May 11, 2006, at 6:00 p.m. at 628 W. 19th Street, Costa Mesa. President Ferryman called the meeting to order at 6:00 p.m. PLEDGE OF ALLEGIANCE Director Perry led the Pledge of Allegiance INVOCATION Vice President Woodside gave the invocation. ROLL CALL DIRECTORS PRESENT: James Ferryman, Greg Woodside, Art Perry, Arlene Schafer, Dan Worthington DIRECTORS ABSENT: None STAFF PRESENT: Robin B. Hamers, Manager /District Engineer; Alan Burns, Legal Counsel; Tom Fauth, Assistant Manager; Joan Revak, Board Secretary/Program Manager /Clerk of the District; Wendy Davis, Treasurer; Sherry Kallab, Accountant; Denise Gilbert, Permit Processing Specialist; Debbie Bjornson, Permit Processing Specialist; Karl Dulake, Maintenance Supervisor OTHERS PRESENT: Don Gregg, Curtis & Associates COSTA MESA SANITARY DISTRICT MINUTES OF BOARD OF DIRECTORS (REGULAR MEETING MAY 11, 2006 PAGE 2 . ............................... CONSENT CALENDAR . ............................... Ms. Davis reported the Treasurer's Report and Financial Statement were not included in the May Board packet due to time constraints in preparation of the two reports. Ms. Davis will provide the two reports for the June regular meeting. Director Schafer motioned to approve the Consent Calendar as presented with the exception of the Treasurer's Report and the Financial Statement. Director Worthington seconded. Motion carried 5 -0. REPORTS MINUTE APPROVAL Minutes of Recycling Committee Meeting — April 17, 2006 Minutes of Regular Meeting, April 20, 2006 MANAGER'S REPORTS Refunds The Minutes of the Recycling Committee Meeting of April 17, 2006, were approved as distributed. The Minutes of the Regular Meeting of April 20, 2006, were approved as distributed. There were no refunds for the month of April 2006. Occupancy Report and The Trash Occupancy Count documented an Payment of $194,927.62 increase of 6 units for the occupancy report for solid to Costa Mesa Disposal — waste collection as of May 1, 2006. Therefore, the May 2006 total for May is 21,291. Board directed Staff to prepare a warrant for $194,927.62 to Costa Mesa Disposal on June 1, 2006, for May 2006 collection count of 21,291. Monthly Spill Report to The Monthly Spill Report to the Regional Water Regional Water Quality Quality Control Board (RWQCB) for April 2006 was Control Board (RWQCB) accepted as submitted. • r • r1 LJ • <«- >• COSTA MESA SANITARY DISTRICT MINUTES OF BOARD OF DIRECTORS REGULAR MEETING ° MAY 11, 2006 '-a °' `'• PAGE 3 s�Ch3ti.` ENGINEER'S REPORTS Project Status Report TREASURER'S REPORTS Financial Report as of April 30, 2006 Treasurer's Report as of April 30, 2006 The Project Status Report dated May 2006 was accepted as submitted. The Financial Report as of April 30, 2006 was continued to the June 2006 regular meeting. The Treasurer's Report as of April 30, 2006 was continued to the June 2006 regular meeting. Warrant 2006 -11 for April Warrant Resolution #CMSD 2006 -11 was 2006 in the amount of approved, authorizing the President and Secretary $556,773.39 to sign the warrant ratifying the payment of certain claims and demands, and specifying the funds out of which the same were paid in the amount of $556,773.39. Directors Expenses for the Director Compensation and Expense Month of April 2006 Reimbursement for the Month of April 2006 were approved and ratified as follows: Director Perry: $510.00 Director Schafer: $1,020.00 + $68.79 Vice President Woodside: $340.00 Director Worthington: $680.00 + $653.76 END OF CONSENT CALENDAR .......................... WRITTEN COMMUNICATIONS Ms. Revak reported the District received a thank you note from Girl Scout Troop #1888 thanking the District for the educational recycling program and the $100 award for the completion of their recycling project. COSTA MESA SANITARY DISTRICT 6; MINUTES OF BOARD OF DIRECTORS REGULAR MEETING r MAY 11, 2006 PAGE 4 Ms. Revak reported receiving a letter from Ms. Kay Cotton, Candidate & Voter Services Manager, Registrar of Voters, dated May 3, 2006. Ms. Cotton's letter provided information on the upcoming November 7, 2006 General Election and included a Transmittal of Election form. Costa Mesa Sanitary District Ordinance No. 30 limits a candidate's statement of qualifications to 200 words and directs that the District will not pay for the statements. Ms. Revak reported the Transmittal of Election form was filled out in accordance with Ordinance No. 30 and returned to the Registrar of Voters. The three incumbents for the November 7, 2006 election are Directors Woodside, Schafer, and Worthington. Ms. Revak reported receiving a flyer Conference and Exhibitor Showcase, Olympic Valley, California. PUBLIC COMMENTS from CSDA announcing their Annual September 25 -28, 2006 to be held in President Ferryman introduced Mr. Don Gregg, Curtis & Associates, who is in attendance to speak on an agenda item regarding the acquisition of property for the District yard. MANAGER'S REPORTS TRASH COLLECTION PROGRAM OPPORTUNITIES FOR DECREASING CMSD TRASH COLLECTION RATES REQUEST FROM CR &R FOR PASS - THROUGH FUEL COSTS AND OTHER PROVISIONS TRANSFER OF OWNERSHIP OF TRASH CONTAINERS TO COSTA MESA DISPOSAL PROJECTED 2006 -2007 TRASH COLLECTION PROGRAM BUDGET Mr. Hamers reported a meeting has been set with Dean Ruff ridge, Senior Vice President, CR &R, to continue discussion regarding the trash collection program issues, opportunities for decreasing CMSD trash collection rates, the request from CR &R for pass - through fuel costs, transfer of ownership of trash containers to Costa Mesa Disposal, and the projected 2006 -2007 trash collection program budget. Mr. Hamers reported Staff has been reviewing the last offer CR &R made to the District. • P-j COSTA MESA SANITARY DISTRICT Al `^ MINUTES OF BOARD OF DIRECTORS REGULAR MEETING MAY 11, 2006 PAGE 5 SEWER PROGRAM FIELD MAINTENANCE SERVICES PRELIMINARY 2006 -2007 CIP Mr. Hamers reported a Special Meeting will be held on May 25, 2006 to discuss the Preliminary 2006 -2007 Capital Improvement Program and Field Maintenance Services. DISTRICT YARD UPDATE POTENTIAL PURCHASE OF PROPERTY AT WILSON AND FAIRVIEW Mr. Fauth reported Staff has been investigating leasing or acquiring property for a District yard. Mr. Fauth reported upon a possible purchase opportunity at 2252 Fairview Road. Mr. Fauth described the property to the Board as three separate parcels, one developed and two undeveloped. Mr. Fauth introduced Mr. Don Gregg, Curtis & Associates, who provided additional details about the current status of the property pieces being considered. Mr. Gregg advised the Board the owners have received a potential offer on the developed piece of property, leaving the two undeveloped pieces available'for sale. Discussion was held regarding the price and location of the Fairview Road property and it's suitability for the District's purpose. Director Worthington motioned to approve an offer of $600,000 for the purchase of the two vacant lots at 2252 Fairview Road (A.P. No. 419- 091 -04 and 419- 091 -05) Director Perry seconded. Motion carried 5- 0. Mr. Gregg will write up a purchase offer for Mr. Fauth's review before presenting it to the owners of the property. Mr. Gregg left the meeting at 6.23 p.m. COSTA MESA SANITARY DISTRICT MINUTES OF BOARD OF DIRECTORS REGULAR MEETING MAY 11, 2006 PAGE 6 CMSD STRATEGIC PLAN YEAR 2005/2006 STRATEGIC PLANNING ACTION ITEMS NEW DISTRICT HEADQUARTERS BUILDING AND GROUNDS AD HOC COMMITTEE UPDATE ON ROOF, GUTTERS, AND COLUMN IMPROVEMENTS Mr. Fauth reported the roof and gutter installation on the building has been completed and stated he was very impressed with the rapidness of the removal and installation. Mr. Hamers reported he recently witnessed someone sleeping on the grass in front of the District offices. Discussion was held regarding securing the perimeter of the property for security purposes. Mr. Hamers stated painting and column repair were the next renovations scheduled to take place, followed by landscaping. RECYCLING REPORTS WASTE DIVERSION REPORT -APRIL 2006 Ms. Revak presented the Waste Diversion Reports for April 2006 showing a 50.44% diversion rate. Director Schafer motioned to approve the Waste Diversion report. Director Perry seconded. Motion carried 5 -0. CONTRACT PAYMENT TO CR TRANSFER FOR RECYCLING SERVICES AND DISPOSAL PAYMENT FOR APRIL 2006 SERVICES Ms. Revak presented the Invoices for April 2006 recycling services and disposal. Director Perry motioned to ratify contract payment to CR Transfer for recycling services and disposal for the month of April 2006 in the amount of $172,321.28. Vice President Woodside seconded. Motion carried 5 -0. .7 • r • • COSTA MESA SANITARY DISTRICT MINUTES OF BOARD OF DIRECTORS REGULAR MEETING MAY 11, 2006 PAGE 7 Director Perry motioned to ratify contract payment to CR Transfer for recycling services and disposal for Santa Ana Heights for the month of April 2006 in the amount of $9,819.45. Vice President Woodside seconded. Motion carried 5 -0. STANDARDIZED TRASH CONTAINER PROGRAM REPORTS Mr. Fauth reported Mr. Shef has been following up on a residence where 12 containers are being placed at the curb filled with C &D materials. Mr. Fauth has spoken with the owner of the four -unit residential development, currently unoccupied and under construction, and explained a dumpster is required for the type of materials being disposed of. Mr. Fauth explained the containers will not be picked up when containing the C &D materials. Mr. Shef has taken pictures of the 12 containers showing the C &D for documentation purposes. Mr. Fauth presented the standardized container inventory/status update report. The inventory continues to decline, but at a slower rate than in previous months. The last order for 325 90- gallon containers and 275 60- gallon containers was placed on February 2, 2005. In Mr. Shef's absence, the written Ordinance Enforcement Summary Report for the month of April 2006 was accepted. RECYCLING COMMITTEE — MONDAY, MAY 8, 2006 - 12:00 P.M., CMSD BOARDROOM, 628 W. 19TH STREET, COSTA MESA, DIRECTORS WOODSIDE AND FERRYMAN) RECYCLING COMMITTEE GOALS FOR 2005/2006 Vice President Woodside reported Staff is monitoring two locations in the City of Costa Mesa, Best Buy and the Costa Mesa Senior Center, for the volume of batteries being collected in their battery bucket program. Vice President Woodside reported CR &R provided 14 boxes for recyclables to Sonora Elementary School for their Cinco de Mayo celebration. ;�ti yHEr;Yro .:3 • • COSTA MESA SANITARY DISTRICT MINUTES OF BOARD OF DIRECTORS REGULAR MEETING MAY 11, 2006 PAGE 7 Director Perry motioned to ratify contract payment to CR Transfer for recycling services and disposal for Santa Ana Heights for the month of April 2006 in the amount of $9,819.45. Vice President Woodside seconded. Motion carried 5 -0. STANDARDIZED TRASH CONTAINER PROGRAM REPORTS Mr. Fauth reported Mr. Shef has been following up on a residence where 12 containers are being placed at the curb filled with C &D materials. Mr. Fauth has spoken with the owner of the four -unit residential development, currently unoccupied and under construction, and explained a dumpster is required for the type of materials being disposed of. Mr. Fauth explained the containers will not be picked up when containing the C &D materials. Mr. Shef has taken pictures of the 12 containers showing the C &D for documentation purposes. Mr. Fauth presented the standardized container inventory/status update report. The inventory continues to decline, but at a slower rate than in previous months. The last order for 325 90- gallon containers and 275 60- gallon containers was placed on February 2, 2005. In Mr. Shef's absence, the written Ordinance Enforcement Summary Report for the month of April 2006 was accepted. RECYCLING COMMITTEE — MONDAY, MAY 8, 2006 - 12:00 P.M., CMSD BOARDROOM, 628 W. 19TH STREET, COSTA MESA, DIRECTORS WOODSIDE AND FERRYMAN) RECYCLING COMMITTEE GOALS FOR 2005/2006 Vice President Woodside reported Staff is monitoring two locations in the City of Costa Mesa, Best Buy and the Costa Mesa Senior Center, for the volume of batteries being collected in their battery bucket program. Vice President Woodside reported CR &R provided 14 boxes for recyclables to Sonora Elementary School for their Cinco de Mayo celebration. COSTA MESA SANITARY DISTRICT MINUTES OF BOARD OF DIRECTORS (REGULAR MEETING MAY 11, 2006 PAGE 8 PRESENTATION OF CHECK TO BOYS & GIRLS CLUB AT REA ELEMENTARY SCHOOL FOR PARTICIPATION IN RECYCLING PROJECT Vice President Woodside reported a check for $100 was presented to the Boys and Girls Club at Rea Elementary school for their participation in a recycling project. Photographs of the presentation were distributed to the Board. COSTA MESA PUBLIC SAFETY EMERGENCY SERVICES EXPO SUNDAY, MAY 7, 2006 Vice President Woodside reported Staff and Directors Worthington and Schafer attended the Costa Mesa Public Safety Emergency Services EXPO on May 7, 2006. Director Schafer commended Staff for their hard work in manning the Costa Mesa Sanitary District booth at the Costa Mesa Public Safety Emergency Services EXPO. UNIVERSAL WASTE - REQUIREMENTS EFFECTIVE FEBRUARY 9, 2006 E -WASTE RECYCLING EVENT - SATURDAY, .TUNE 17, 2006 Mr. Fauth reported the District and City of Costa Mesa will participate in an E -Waste Event on June 17, 2006, at the City Corporation Yard. HMR, USA, Inc. will provide all labor, equipment and transport trailers to run the event. Mr. Fauth reported publicity for the event will include a mail -out by HMR distributed to all businesses in the City of Costa Mesa, a public service announcement two weeks in advance of the event to allow residents enough notice to gather materials to be recycled, and an additional reminder notice two days before the event. Mr. Fauth will investigate the possibility of having the event appear on the Lp marquee at Estancia High School. Director Perry suggested flyers be sent to the Chamber of Commerce to be included with their next citywide distribution. Director Perry also suggested the Newport/Mesa School District be notified of the event. • L E • COSTA MESA SANITARY DISTRICT MINUTES OF BOARD OF DIRECTORS REGULAR MEETING r MAY 11 2006 PAGE 9 Mr. Fauth has been in contact with HMR to verify that the Corporation Yard space will be adequate for the event. Based on events in similarly -sized communities, HMR predicts they will collect approximately one half pound per resident, resulting in 50,000 pounds of universal waste being collected. Mr. Hamers commended the Recycling Committee for their educational efforts with the youth of the City of Costa Mesa. Director Worthington distributed a brochure on dishware made from recycled glass and suggested the District purchase some sample items to show residents what can be made from their recycled glass. ENGINEER'S REPORTS WASTE DISCHARGE REQUIREMENTS - (WDR) GENERAL UPDATE Mr. Hamers reported the State Water Resources Control Board adopted the General Waste Discharge Requirements for all publicly -owned sanitary sewer collection systems on May 2, 2006. The WDRs specify that all publicly -owned collection systems with more than one mile of sewer pipe are required to enroll for coverage under the WDRs within three.months. Mr. Hamers reported they are in the process of rescinding the regional WDR. Mr. Burns reported the District has 6 months (October 2006) to begin on -line reporting of sanitary sewer overflows (SSOs). REPORT ON EMERGENCY WORK — PRESIDENT PUMPING STATION Mr. Hamers reported there has been no change since the April meeting on the emergency work for the President Pumping Station and he will continue to update the Board as new information becomes available. Mr. Hamers reported an electrical panel and pumps have been ordered and will be installed at the President- Pumping Station as soon as they are delivered. COSTA MESA SANITARY DISTRICT MINUTES OF BOARD OF DIRECTORS REGULAR MEETING MAY 11, 2006 PAGE 10 ANNIVERSARY LANE WATER LINE - IRWD Mr. Hamers reported he became aware that a new water line was slated for construction by the Irvine Ranch Water District on Anniversary Lane. IRWD does not notify agencies that have facilities in the street of any pending construction or provide plans for the agency's review. Mr. Hamers reported the Costa Mesa Sanitary District has a sewer main in the street right below the proposed IRWD water lines in Anniversary Lane. Mr. Hamers noted the water line is so close to the CMSD sewer that it violates the State of California Department of Health Services standards for sewer and water line separation. Mr. Hamers contacted Mr. Charles Borkman at IRWD to discuss the issue and ask IRWD to reconsider the location of the water line. Mr. Borkman said he would review the plans and admitted that revisions were appropriate. Mr. Hamers also contacted Mr. Michael Sinacori at the City of Newport Beach, the principal engineer in charge of the construction of the water line. The City of Newport Beach was the lead agency since it was a joint project and Newport Beach hired the contractor. Mr. Sinacori stated Mr. Borkman of IRWD claimed to have emailed PDF files of the revised plans, and since Mr. Hamers did not respond, that constituted approval and IRWD subsequently constructed the water lines. Mr. Hamers stated Mr. Borkman did not email PDF files to his office. Mr. Hamers contacted Mr. Borkman and stated that while upset about the misstatements to the City of Newport Beach, he would still be willing to accept a letter from IRWD that they assume responsibility for their water line if the CMSD has to excavate its line, predicated on approval from the Department of Health Services. Mr. Borkman has not cornmunicated back and did not respond to subsequent phone calls. Mr. Hamers attended the IRWD Board of Directors meeting on April 24, 2006, to explain the situation under public comments. Mr. Hamers is filing a complaint with the State Department of Health Services for the location of the water line and is considering filing a complaint against the Director of Engineering's professional engineering license since he signed the plans as "approved" and his actions and policies do not meet the standard of care of engineers in the industry. Mr. Hamers went to the Department of Health Services office on April 25, 2006, and met with Shu -Fang Orr and her assistant Shiouling Chang. Mr. Hamers was informed that IRWD has been on notice since January 4, • C COSTA MESA SANITARY DISTRICT MINUTES OF BOARD OF DIRECTORS REGULAR MEETING t R _ , ''ri �l r •, MAY 11 2006 PAGE 11 2006 that the section of water line in question on Anniversary Lane is not allowed. Ms. Orr stated that construction in a special permission zone requires the approval of both DHS and the sewer agency. Therefore, IRWD will be required to pose a solution that meets the approval of the Department of Health Services and the Costa Mesa Sanitary District. PROJECT #180 — SEWER MAINTENANCE PROGRAM CAPITAL EQUIPMENT (FY- 2006 -2007) CONSIDER PURCHASE OF USED VACTOR TRUCK Mr. Hamers reported Mr. Dulake flew to Chicago on behalf of the District to look at a used 1987 Model 810 vactor truck to purchase. Mr. Dulake provided a report on the condition of the truck he was sent to see and stated that while it was in very good condition, it had 130,000 miles on it and had a steel tank, which would be prone to corrosion with the alkaline water in Costa Mesa. Replacement and repair parts would be difficult to obtain because this model truck is no longer being manufactured. The asking price on the Model 810 is $59,000. While there, Mr. Dulake saw a 1992 Model 2100 vactor truck with 75,000 miles on it that had just been returned from a lease arrangement. Mr. Dulake provided a detailed description of the alternate vehicle to the Board. The 1992 vehicle had an aluminum tank, lower mileage, and came with a longer warranty than the truck he had been investigating. The 1992 truck is still being manufactured today, making parts readily available. Asking price on the 1992 vehicle is $89,000. Mr. Dulake also explained he has searched the United States for vactor trucks and has a file of models and prices and that the current truck has the best combination of price and quality. Board instructed Mr. Dulake to negotiate on the 1992 Model 2100 vactor truck with a beginning offer of $85,000, contingent to meeting the requirements of the California Vehicle Code Standards. If the $85,000 offer is rejected, Mr. Dulake is authorized to offer the full price of $89,000 for the vehicle. Director Schafer motioned to approve the purchase of the 1992 vactor truck, not to exceed $95,000, contingent to meeting the requirements of the California Vehicle Code Standards. Director Worthington seconded. Motion carried 5 -0. COSTA MESA SANITARY DISTRICT MINUTES OF BOARD OF DIRECTORS REGULAR MEETING -ir MAY 11, 2006 PAGE 12 TREASURER'S REPORTS FY-2006/2007 BUDGET SPECIAL MEETINGS Ms. Davis reported the FY- 2006/2007 budget meeting is scheduled for May 25, 2006. Ms. Davis outlined the timeline requirements to adopt the budget and transmit the information to the County of Orange for the tax rolls by August 10, 2006. The public hearing to set the rates was scheduled for Monday, July 24, 2006, at 6:00 p.m. at the Costa Mesa Community Center. Notification postcards will be sent out to residents by June 9, 2006. The June regular meeting where the Board will adopt the budget will be held on June 8, 2006, at 6:00 p.m. The August regular meeting has been set for Monday, August 14, 2006 at 6:00 p.m. REPORT ON BENEFIT AND COST OF CMSD TREASURER In response to a request from Director Worthington, Ms. Davis provided a report to outline the benefit and cost of an in -house financial staff versus the cost previously provided by the City of Costa Mesa. Ms. Davis reported the current Direct Fiscal Services cost is $191,000. The District was paying $150,000 to the City of Costa Mesa for the services of a treasury, accounting, and purchasing divisions with the finance department. Ms. Davis reported a comparison of services provided to the District by the City of Costa Mesa verses the District's own staff is not possible since the types of services have changed substantially in the last two years and the current District Staff is providing more comprehensive services. Discussion was held regarding hiring a receptionist/assistant in the near future. It is envisioned this position would provide support as a receptionist as well as general assistance to all staff members. Mr. Hamers reported the District is considering partial year billing and would benefit from having an additional staff member to assist with the additional workload partial year billing would require. Mr. Fauth requested Ms. Davis provide the dollar amounts envisioned to employ an additional staff member and present it for review at the May 25, 2006 meeting. 0 • COSTA MESA SANITARY DISTRICT MINUTES OF BOARD OF DIRECTORS REGULAR MEETING " MAY 11, 2006 PAGE 13 ATTORNEY'S REPORT COSTA MESA DISPOSAL AND CR TRANSFER MASTER AGREEMENT Mr. Burns reported he had no additional information for the Board and will bring back the Costa Mesa Disposal and CR Transfer Master Agreement once consensus is reached and the agreement is ready to be finalized. LOCAL MEETINGS ORANGE COUNTY SANITATION DISTRICT (OCSD) — APRIL 19, 2006 (PRESIDENT FERRYMAN) President Ferryman attended the April 19, 2006, OCSD meeting and reported OCSD will be setting their rate, currently proposed at either 9.8 percent or 14.5 percent. President Ferryman commended James Ruth, Interim General Manager, for exceptional performance in the general manager position. SANTA ANA RIVER FLOOD PROTECTION AGENCY (SARFPA) (DIRECTOR PERRY) Director Perry reported the Santa Ana River Flood Protection Agency meeting will be held May 25, 2006. INDEPENDENT SPECIAL DISTRICTS OF ORANGE COUNTY (ISDOC (DIRECTOR SCHAFER) Director Schafer reported the April 4, 2006 meeting was cancelled. LOCAL AGENCY FORMATION COMMISSION (LAFCO) (DIRECTOR $CHAFER) NOMINATIONS FOR REGULAR SPECIAL DISTRICT MEMBERSHIP & ALTERNATE, SPECIAL DISTRICT MEMBER Director Schafer reported the LAFCO seats currently held by John Withers and Charlie Wilson will expire on June 30, 2006. Director Schafer requested the item be added to the May 25, 2006 Special meeting for the COSTA MESA SANITARY DISTRICT d, MINUTES OF BOARD OF DIRECTORS REGULAR MEETING MAY 11, 2006 PAGE 14 Board to discuss candidates and send a letter of recommendation. Nominations must be received by June 19, 2006. CALIFORNIA SPECIAL DISTRICTS ASSOCIATION (CSDA) (DIRECTOR SCHAFER GOVERNMENT AFFAIRS DAY — APRIL 18, 2006 (DIRECTOR SCHAFER) Director Schafer attended the April 18, 2006, CSDA Government Affairs Day seminar and distributed a written report to the Board., CALIFORNIA ASSOCIATION OF SANITATION AGENCIES (CASA) (DIRECTOR WORTHINGTON) 2006 SPRING CONFERENCE AT SQUAW CREEK — APRIL 26 -28, 2006 (DIRECTOR WORTHINGTON) Director Worthington attended the California Association of Sanitation Agencies 2006 Spring Conference on April 26 -28. Director Worthington reported six municipalities in the state of California have drafted an ordinance to address maintenance and repair of private laterals. One component of these ordinances will require a seller to have the lateral inspected, videotaped, cleaned, and renovated before sale of the property can be completed. This ensures the buyer is not purchasing a property with potentially expensive lateral repair. Initiation of a program to educate realtors was also discussed. Board directed Mr. Burns to begin preliminary investigation into the options for such an ordinance for the Costa Mesa Sanitary District and return with a recommended course of action. Director Worthington reported a discussion was held regarding compensation for directors while traveling on business for their agencies. Director Worthington reported 50% turned in receipts and 50% were on a per diem basis. Director Worthington reported directors interested in per diem were advised to investigate IRS 463, a publication of regulations and a nationwide per diem chart. Director Worthington requested the item be placed on the agenda in August for consideration by the Board. Ms. Davis reported she has a staff report where per diem was researched for the CMSD which she will bring to the August 2006 meeting for review. 0 r COSTA MESA SANITARY DISTRICT MINUTES OF BOARD OF DIRECTORS REGULAR MEETING MAY 11 ' 2006 I /i PAGE 15 Director Worthington reported Catherine Smith was introduced as the new Director of CASA. Director Worthington reported an in -depth discussion regarding Zero Water Consumption or waterless urinals was presented. Each fixture would save approximately 45,000 gallons of water a year. Currently five companies are manufacturing a waterless urinal. Director Worthington reported there is concern about the lack of future workforce of sanitary workers. A concerted effort to encourage 2 -year colleges to promote a career in the industry is underway. Director Worthington reported the Manhattan Beach Sanitary District provided a presentation on their 1.5 million gallon spill and what knowledge they gained from the experience. Director Worthington reported they were provided with a 2 1/2 hour tour of the Truckee/ Tahoe Sanitary District and the Truckee Sanitation Facility. The Truckee Sanitation facility is constructing a new plant utilizing advanced biological treatment and filtration. OTHER MEETINGS QUALIFYING FOR REIMBURSEMENT UNDER CM D S ORDINANCE N. 55, OPERATIONS CODE SECTION 3.01.030 WACO Director Schafer attended the April 7, 2006 WACO meeting and provided information on the State Housing Element law for the Board's perusal. CHAMBER OF COMMERCE Director Schafer attended the April 4, 2006 Chamber of Commerce meeting where they discussed SB 1542, a bill regulating access to key information for motor vehicles. Director Schafer provided an update to the Chamber on CMSD. OLD BUSINESS There was no old business discussed. NEW BUSINESS There was no new business discussed. COSTA MESA SANITARY DISTRICT MINUTES OF BOARD OF DIRECTORS REGULAR MEETING MAY 11, 2006 PAGE 16 ORAL COMMUNICATIONS AND DIRECTOR COMMENTS President Ferryman reported the City of Costa Mesa is recommending a $10,000 per acre fee for storm drains for new development. President Ferryman reported the Lion's Club Fish Fry is the first weekend in June. They will be selling raffle tickets to win a Suzuki. Mr. Hamers commended Staff for their hard work. ADJOURNMENT At 8:26 p.m., President Ferryman adjourned the meeting. SECRETARY PRESIDENT • • • COSTA MESA SANITARY DISTRICT MINUTES OF SPECIAL MEETING MAY 259 2006 The Costa Mesa Sanitary District held a Special Meeting at 6:00 p. m. on May 25 at 628 W. 19th Street, Costa Mesa. Directors Present: James, Ferryman, Greg Woodside, Art Perry, Arlene Schafer, Dan Worthington Staff Present: Robin B. Hamers, Manager /District Engineer; Tom Fauth, Assistant Manager; Joan Revak, Board Secretary/Program Manager /Clerk of the District; Wendy Davis, Treasurer; Alan Burns, General Counsel Others Present: David Ronnenberg President, CR &R 11292 Western Avenue Stanton, CA 90680 George Lazaruk Vice President, CR &R President Ferryman called the meeting to order at 6:00 p. m. Director Schafer led the Pledge of Allegiance. Director Woodside gave the Invocation. TRASH COLLECTION PROGRAM PRELIMINARY 2006 -2007 TRASH COLLECTION PROGRAM BUDGET Ms. Davis presented the proposed solid waste budget for fiscal year 2006 -2007 which included three different budget proposals as outlined in her information provided to.the Board. Mr. Hamers presented a memorandum outlining meetings and discussions held with CR &R on the CMSD trash collection rate. Mr. Hamers noted that the rate CMSD charges residents has climbed to the highest rate in Orange County. Mr. Hamers stated a comparison of the CMSD rate with the rates charged by cities in Orange County is difficult as there are a number of factors in the rates charged ® by various cities that alone would cause the CMSD rate to appear higher than the city rate and these factors include: Minutes of Special Meeting Page 2 May 25, 2006 • In the cities where the contractor does the billing, quoting the trash collection rate as the rate charged by the contractor directly to the resident. This rate does not include the city costs of a full time recycling coordinator, costs for the director of public services who makes all the decisions regarding the program, costs for the city attorney who reviews the contract and prepares new ordinances and contract revisions, the costs of a contract administrator, costs for the city's finance department that makes contractor payments and receipts reimbursements, and the cost of the city's public outreach program. • The ability of cities that collect both commercial and residential trash to recycle the commercial trash well above 50% in order to recycle the residential trash below 50% and have lower residential recycling rates. • The prevalence of agencies that artificially reduce the residential rate and balance it with corresponding increases in commercial rates. • The establishment of a base rate by certain cities with additional costs paid by residents with service levels above the base rate. • A lack of cities that utilize a "commingled program" where all the trash is placed in one container and recycled at a MRF as in the CMSD. Mr. Hamers stated that CR &R President David Ronnenberg, and Senior Vice President of Solid Waste Dean Ruff ridge, have shown a genuine interest in lowering the CMSD trash collection rate and remaining as the District's hauler and recycler over the long term. CR &R offered to forego the CPI increase in compensation paid to both Costa Mesa Disposal and CR Transfer for the 2006- 2007 fiscal year — valued at $130,000 - along with offering to take over payments for the remaining balance of $1.3 million on the District's standardized trash containers. Additionally, CR &R offered to guarantee there is no increase in the CMSD rate from 2005 -2006 to 2006 -2007 and offered future guarantees that the District's rate would remain competitive. Mr. Hamers reported that CMSD Staff is very appreciative of CR &R's offer and believes that a workable solution is available. Staff also believes that the existing "commingled program" is more advantageous than a program with three different colored containers and three trash collection trucks visiting each residence. Staff recommended the following to the Board of Directors for consideration: 1. Accept the offer by CR &R to forego the 3% rate increase to both Costa Mesa Disposal and CR Transfer for the 2006 -2007 fiscal year. 2. Decline the offer by CR &R for takeover of the trash container payments until a long -term contract is reached. CR &R also takes this position as both parties have a substantial investment under consideration. Minutes of Special Meeting May 25, 2006 Page 3 • 3. Accept the offer from CR &R to guarantee the District does not increase its rate from the existing 2005 -2006 rate. CR &R is presently performing a trash container inventory to identify the number of trash containers at each residence. With the Board's approval, CR &R proposes to implement a billing program whereby residents with three or more containers are billed for the additional containers. CR &R believes this additional revenue will adequately fund the program to allow the trash collection rate to remain at the 2005 -2006 level. CR &R proposes to begin a notification program on July 1, 2006 and implement the extra container billing program on September 1, 2006. The result of 1, 2 and 3 will keep the existing rate at $19.95 per month per residence for the 2006 -2007 fiscal year. Mr. Hamers noted that the additional revenue from the extra container billing is District revenue and the long -term use of the money must be agreed to by both CR &R and the District. Director Woodside commented on the billing procedure and requested Staff study sending a single bill to each residence instead of a partial billing on the county tax collector's bill and a separate invoice for the extra containers. 4. Review the new rates charged throughout Orange County for the 2006 -2007 fiscal year in comparison to the CMSD rate when the other rates are available. 5. Consider contract language suggested by CR &R similar to language in their contracts with other agencies that guarantees their rate is automatically adjusted to local benchmarks. These provisions would keep the CMSD rate at a point desired by the Board of Directors. 6. Consider a study of trash collection rates in Orange County that would compare rates on an equal basis. Whether CR &R or the District, or both, fund the study is up for consideration. Establish a trash collection "base rate" of two 60- gallon containers. Residents with additional capacity beyond this level would pay additional monthly charges. This will generate additional revenue to support the program while instituting a "variable rate structure ", which has been a goal of the District. 7. Begin capturing partial year charges when a residence comes on -line during the year and should pay trash collection charges until being added to the yearly roll submitted to the Orange County Auditor - Controller. In order for the above factors to be incorporated into a long -term agreement beginning • with the 2007 -2008 fiscal year, the above items must be completed and agreed to by both parties by December 2006. Minutes of Special Meeting May 25, 2006 Page 4 Mr. Hamers recommended the Board approve an extended timeframe from May 25, • 2006 until December 15, 2006 for CR &R and District Staff to complete the above items and bring an agreement to the Board of Directors. Mr. Hamers noted, as mentioned in previous meetings, establishment of a rate stabilization fund is appropriate to handle future unexpected cost increases such as extraordinary fuel costs. Also presented to the Board were copies of the CMSD Residential Trash Collection Survey for the year 2000 and 2005. After discussion by the Board of Directors, the Board directed Staff to continue working with CR &R in accordance with their proposal. The Board also directed Ms. Davis to bring back the three budgets outlined in her memorandum to the Board — an 8% increase, a 5% increase, and no increase, for consideration at the June 8, 2006 regular meeting. The Board stated that a trash rate study as described in item 6 above was unnecessary. The Board also acknowledged Mr. Hamers comments that continued study into the average volume or weight of trash per residence is necessary in order to determine a fair base rate. • A Special Meeting was scheduled for Monday, June 19, 2006 at 6:00 p.m. to continue discussion on the CR &R proposal and to monitor progress of the work. VI. SEWER PROGRAM Ms. Davis presented a Proposed Liquid Waste Budget for Fiscal Year 2006 -2007 reflecting a 20% increase in sewer rates for the upcoming 2006 -2007 fiscal year. Ms. Davis noted the increase provides only $800,000 for Capital Improvement Projects, most of which are maintenance - oriented projects instead of capital improvement projects. The remaining portion of the budget provides approximately $933,000 for the Sewer Maintenance Program. Ms. Davis also presented the "Summary Budget Worksheet" and noted the worksheet shows projected increases of 20% through the fiscal year 2009 -2010 with operational expenses increasing at 5% from one year to the next. Ms. Davis noted all additional revenue derived from the increased rates is for Capital Improvement Projects. Mr. Hamers stated this long term forecast provides revenue for both operations and maintenance and for capital improvement projects. The Board directed Ms. Davis to bring the 2006 -2007 sewer program budget as • presented back to the regular meeting scheduled for June 8, 2006. Minutes of Special Meeting May 25, 2006 VII. CONSIDER BUDGET ADJUSTMENTS FOR FISCAL YEAR 2005 -2006 Page 5 Ms. Davis presented a list of Capital Improvement Projects with amounts to be transferred from one project to another as explained by the Manager /District Engineer. Director Perry moved to transfer funds as noted below. From Westside Abandonment #101 Tustin Pump Station Force Main #171 South Coast Plaza Force Main #173 South Coast Plaza Force Main #173 To Amount Newport/19t" Sewer #181 $85,000 Tustin Pump Station #168 $500,000 Tustin Pump Station #168 $60,000 Newport/191" Sewer #181 $115,000 Director Woodside seconded. Motion carried 5 -0. VIII. CONSIDER COUNTER OFFER ON PROPERTY AT 2252 FAIRVIEW ROAD • Mr. Fauth presented a counter offer on potential District Yard property located at 2252 Fairview Road. After discussion on the pros and cons of purchasing the property for the use as the District yard, the consensus was that without an appraisal and with the property owner's high asking price, the Board does not feel comfortable about purchase of this property. Staff will direct Realtor Don Gregg to continue searching for appropriate property for the District yard. IX. CONSIDER LAFCO NOMINATIONS Director Schafer informed the Board that information on candidates for open LAFCO seats is forthcoming and requested the item be continued to the regular June 8, 2006 Board meeting. X. PUBLIC COMMENTS There were no public comments. 0 Minutes of Special Meeting May 25, 2006 XI. ADJOURNMENT Page 6 Prior to adjourning the meeting at 8:10 p.m., President Ferryman informed the Board he was nominated to be Chairman of the Orange County Sanitation District Board of Directors. Secretary President • �J 0 CMSD Staff: 949 - 645 -8400 CMSD Public Outreach Expenditures 6 -7 -06 Vermicomposting - Tours - EXPO Event Date Gen Ledger Date I Event Cost Balance I Worms I Tours EXPO -CMD Funded EXPO -CR &R Funded $1000 for Vermicon-posting, $5000 for Tours Authorizations $ 6.000.00 5/20/2001 Safety EXPO $ 6,000.00 $ 100.00 $ 75.00 5/19/2002 Safety EXPO $ 6,000.00 $ 100.00 $ 75.00 5/20/2003 Safety EXPO $ 6,000.00 $ 100.00 $ 100.00 20 Worm Bins from Target for presentations $ 64.95 $ 5,935.05 $ 64.95 10/2/2003 ESTIMATED COST Anderson School Vermicomposting - 2 bins $ 20.00 $ 5,915.05 $ 20.00 10/3/2003 ESTIMATED COST TeWinkle Mid School Vermicomposting - 1 bin $ 20.00 $ 5,895.05 $ 20.00 11/19/2003 ESTIMATED COST Carolyn Eckert Daycare Vermicomposting - 1 bin $ 20.00 $ 5,875.05 $ 20.00 11/21/2003 ESTIMATED COST St Joachim's School Vermicomposting - 1 bin $ 20.00 $ 5,855.05 $ 20.00 1/13/2004 ESTIMATED COST Adams Elem School Vermicomposting - 2 bins $ 20.00 $ 5,835.05 $ 20.00 1/13/2004 ESTIMATED COST Rea Elem School Vermicomposting - 1 bin $ 20.00 $ 5,815.05 $ 20.00 1/27/2004 ESTIMATED COST Adams Elem School Vermicomposting - 2 bins $ 20.00 $ 5,795.05 $ 20.00 2/23/2004 ESTIMATED COST Adams Elem School Vermicomposting - 2 bins $ 20.00 $ 5,775.05 $ 20.00 3/4/2004 ESTIMATED COST Killybrooke School Vermicomposting - 2 bins $ 20.00 $ 5,755.05 $ 20.00 4/8/2004 ESTIMATED COST Child Pace Vermicomposting - 1 bin $ 20.00 $ 5,735.05 $ 20.00 5/1612004 Safety EXPO - Bales not displayed - No Contest $ 5,735.05 $ $ 1/10/2005 OC Fairgrounds - Master Gardeners - 2 bins $ 5,735.05 1/13/2005 OC Fairgrounds - Master Gardeners - 1 bin $ 5,735.05 1/21/2005 Redworms (X Ibs) $ 96.97 $ 5,638.08 $ 96.97 3/25/2005 OC Fairgrounds - Master Gardeners - Reused bins 3/29/2005 OC Fairgrounds - Master Gardeners - Reused bins 4/14/2005 Welch's Worm Farm Redworms (6 Ibs) (OC Mater G) $ 5.88 $ 5,632.20 $ 5.88 4/14/2005 Welch's Worm Farm Redworms (6 Ibs) - Killybrooke $ 52.87 $ 5,579.33 $ 52.87 5/15/2005 Safety EXPO $ 5,579.33 $ 200.00 $ 5/20/2005 Welch's Worm Farm Redworms (X Ibs) $ 5.04 $ 5,574.29 $ 5.04 5/20/2005 Welch's Worm Farm Redworms (X Ibs) $ 45.31 $ 5,528.98 $ 45.31 5/26/2005 Welch's Worm Farm Redworms (2 Ibs) $ 21.70 $ 5,507.28 $ 21.70 5/24/2005 6/24/2005 Snack/CR &R- Landfill Tour $ 54.14 $ 5,453.14 $ 54.14 5/24/2005 6124/2005 Snack/CR &R- Landfill Tour $ 6.02 $ 5,447.12 $ 6.02 5/24/2005 6/24/2005 NMUSD Sub /CR &R- Landfill Tour $ 110.00 $ 5,337.12 $ 110.00 5/24/2005 6/3012006 NMUSD Sub /CR &R- Landfill Tour $ 313.49 $ 5,023.63 $ 313.49 612212005 Rea Elem Vermicompost Boys & Girls Club - 1 bin $ 5,023.63 7/13/2005 8/2612005 CRT Tour/ Auto Rental $ 162.90 $ 4,860.73 $ 162.90 7/1312005 8/26/2005 CRT Tour/ Gas $ 20.50 $ 4,840.23 $ 20.50 7/1312005 8/26/2005 CRT Tour /Snacks $ 29.45 $ 4,810.78 $ 29.45 2/21/2006 3/30/2006 NMUSD CRT - Landfill Tour $ 288.96 $ 4,521.82 $ 288.96 2/28/2006 Welch's Worm Farm Redworms (2 Ibs) $ 28.10 $ 4,493.72 $ 28.10 3/1/2006 Cub Scouts - 246 Cecil Place - 1 bin $ 4,493.72 3/30/2006 Welch's Worm Farm Redworms (2 Ibs) $ 28.10 $ 4,465.62 $ 28.10 5/712006 Safety EXPO $ 4,465.62 $ 200.00 $ 5/1/2006 5/9/2006 Westside Boys and Girls Club $ 100.00 $ 4,365.62 $ 100.00 5/24/2006 ESTIMATED COST CRT -CR &R -FRB Tour $ 318.41 $ 4,047.21 $ 318.41 $ 4,047.21 $ 4,047.21 - $ 4,047.21 $ 4,047.21 - $ 4,047.21 - $ 4,047.21 $ 4,047.21 Vermicomposting $ 4,047.21 Tours Recycling Monetary Awards $ 4,047.21 _ $ 4,047.21 Safety EXPO $ 4,047.21 $ 1,95279 1 $ 4,047.21 $ 548.92 1 $ 1,403.87 1 $ 700.001$ 250 .00 Electronic Waste / jar Collection Event!! foil ACCEPTED ITEMS: *Electronic Equipment with a cord. [ or circuit board Jj *Computers, Hubs, -� Routers, Chips, Keyboards, Mice, Cables 1� J` *Monitors, TVs, Power Supplies •Printers, Fax machines, Copiers, Scanners, Toner Cartridges t0� •Phones, headsets •VCRs, CD /DVD players, " radios *Batteries for the Above! Where: 2300 Placentia Ave—City of Costa Mesa Corporate Yard When: 8AM -1PM, Saturday, June 17; Contacts: 949 - 645 -8400, x227 OR 714 - 754 -5024, NOT ACCEPT •RefrigeratorS, Freezers, Washers, Dryers, Trash Compactors *Microwave Ovens, Toasters, -Small "White Goods" Appli- ances *Vacuum Cleaners *Lead Acid Batter- ies • FI uorescent Tubes *Any Devices Containing Mer- cury, polychlori- nated biphenyls (PCBs) or Freon FREE to Costa Mess Residents & Businesses ! - Costa Mesa Sanitary,0 strict & CityofCosta Mesa Sponsored Allk cosil meso k t. Visit our website for more information at ffff 14 XIMT& from the Recreation Manager _7 �i ► _:k_ !!1lwWe xosta- mesaxams STEP INTO FITNESS, COSTA MESA! It's summer - days are longer and there's a ton of stuff to do! With 29 parks located within the city limits all Costa Mesans can get outside and play. Whether it's a quiet walk through lovely Canyon or Fairview Parks, or an exciting game of pick -up basketball at Shiffer, Tanager or Wakeham Parks, opportunities abound for physical and mental healthfulness! You can swim, skate, run, play sports, golf and play tennis. There are no excuses: getoutside and PLAY- and getfit. - Jana Ransom, Recreation Manager City of Costa Mesa Recreation 1,Concerts in the Park Series 2006 ' Join us at Fairview Park and groove to twilight tunes �. including Country, Swing, Blues and Classic Rock bands. JJuly I I The Answer (Classic Rock) July 18 The Doo -Wah Riders (Country) July 25 Brian Young (Blues) August I The Susie Hansen Latin Band (Latin Rock) August 8 The Jumpin' Joz Band (Swing) N August 15 Orange Colored Sky (Surf) Tuesday Evenings from 6:15 - 7:4. pm July I I -August IS n�1.EC�10N 1111EM PROGRAM JUN E12- AUGUST 25, 2006 Dispose of items too large to be collected on normal trash day! Watch for the Yellow Door Hanger 2 weeks prior to your collection date Place your items at the curb by 6 a.m. ONLY ON YOUR NORMAL TRASH DAY Costa Mesa Disposal (949) 646 -4617 11 Community News ............. 2-5 Youth Programs ............. 6-11 Gymnastics .................. 6 - 7 Youth Dance ................... 7 Park Amenities ................. 12 Facilities Map .................. 13 Sports Camps ................. 14 Teen Programs ................15 Adult Programs ............. 16- 19 Adult Sports ................... 20 Aquatics ...................... 21 Golf & Tennis .................. 22 Special Programs .............. 23 Community Organizations ........ 24 Registration ................... 25 Camps /Programs Early Childhood Program ......... 8 Camp Costa Mesa ..............11 Summer Playground Program ..... 11 Mobile Recreation Program....... 14 Family Night Out Program........ 15 Kids Night Out Program.......... 15 Summer Teen Camp ............ 15