Loading...
Agenda Packets - Board - 2006-05-11Cost. Mesa Sanitaq District ... an Independent Special District Greg Woodside Vice President QeI�J Jim Ferryman President Art Perry Secretary Arlene Schafer Dan Worthington Director Director Regular Meeting — Thursday, May 11, 2006 . CALL TO ORDER — 6:00 p.m. — 628 W. 19th Street Costa Mesa II. PLEDGE OF ALLEGIANCE — Director Perry III. INVOCATION — Director Woodside IV. ROLL CALL V. CONSENT CALENDAR - All matters listed under the Consent Calendar are considered to be routine and will be enacted in one motion in the form listed below. There will be no separate discussion on these items prior to the time the Board votes on the motion, unless members of the Board request specific items to be removed from the Consent Calendar for discussion, in which event the item will be removed from the Consent Calendar and considered in its normal sequence on the agenda. C Reports Minute Approval 1. Recycling Committee Meeting — April 17, 2006 2. Regular Meeting — April 20, 2006 RECOMMENDED ACTION Protecting our community's health by providing solid waste and sewer collection services. gov Costs Mesa SanitaYN aDistrict May 11, 2006 AGENDA Page 2 RECOMMENDED ACTION Manager's Reports 3. Refunds No Refunds 4. Occupancy Report and payment to Costa Mesa Disposal — May 2006 Approve 5. Monthly Spill Report to Regional Water Quality Control Board (RWQCB) Receive & File Engineer's Reports 6. Project Status Report Receive & File Treasurer's Reports 7. Financial Reports as of April 30, 2006 Receive & File 8. Treasurer's Reports as of April 30, 2006 Receive & File 9. Warrant Register for the month of April 2006 in the amount of Ratify Payments $556,773.39 10. Directors' Compensation and Reimbursement of Expenses for the Approve Compensation Month of April 2006 & Ratify Expenses -------------------------------------- - - - - -- -END OF CONSENT CALENDAR-------------------------------------- - - - - -- VI. WRITTEN COMMUNICATIONS VII. PUBLIC COMMENTS VIII. MANAGER'S REPORTS A. Trash Collection Program 1. Opportunities for Decreasing CMSD Trash Collection Rate 2. Request from CR &R for Pass - Through Fuel Costs and Other Provisions 3. Transfer of Ownership of Trash Containers to Costa Mesa Disposal 4. Projected 2006 -2007 Trash Collection Program Budget B. Sewer Program 1. Field Maintenance Services • 2. Preliminary 2006 -2007 CIP Consider Offer by Costa Mesa Disposal & CR Transfer Consider Consider Accept Report Implementation Update Discussion Protecting our community's Health by providing solid waste and sewer collection services. www.crosdcagov Costa Mesa Sanitaq District May 11, 2006 AGENDA Page 3 RECOMMENDED ACTION 3. District Yard Update �t a. Potential Purchase of Property at Wilson and Fairview 1 009 76 • Consider -71v LS C. CMSD Strategic Plan 1. Year 2005/2006 Strategic Planning Action Items Receive & File 2. New District Headquarters a. Building and Grou s Ad oc Committee i. Update on Roof, Gutters and Column Improvements Accept Report (�4 ' - Cu t,tv/AA/� A f=WCE - 41�iv4RII D. Recycling Reports " 1. Waste Diversion Report — April 2006 Receive & File E. Contract Payment to CR Transfer for Recycling Services and Disposal 1. Payment for April 2006 Services Ratify Subject to Verification of Diversion Report by Staff F. Standardized Trash Container Program Reports /`f Consider G. Recycling Committee — Monday, May 8, 2006 — 12:00 p.m., CMSD Board Room, 628 W. 19th Street, Costa Mesa (Directors Woodside and Ferryman) 1. Recycling Committee Goals for 2005/2006 Update on Activities /2. Presentation of Check to Boys & Girls Club at Rea Accept Report Elementary School for Participation in Recycling Project /. Costa Mesa Public Safety Emergency Services EXPO Accept Report Sunday, May 7, 2006 4. Universal Waste — Requirements Effective February 9, 2006 Accept Report a. E -Waste Recycling Event — Saturday, June 17, 2006 Accept Report b. Updated Flyer Accept Report IX. ENGINEER'S REPORTS Waste Discharge Requirements (WDR) • 1. General Update Accept Report Protecting our community's health by providing solid waste and sewer collection services. www.crosdcagov Costa Mesa Sanitarq .Distr]ct AGENDA May 11, 2006 Page 4 (�- RECOMMENDED ACTION B. Report on Emergency Work — President Pumping Station 'NI�''rY' Accept Report C. Anniversary Lane Water Line - IRWD ps"o %Wed M6 mottdocriye- Accept Report D. Project #180 — Sewer Maintenance Program Capital Equipment (FY- 2006 -2007) Approval of Project Approve Prior to 2006 -07 Budget Adoption 2. Temporary Transfer of Funds Transfer Funds from Sewer Fund 11��3. Consider Purchase of Used Vactor Trur C�r`i Make Award & Authorize Purc ase X. TREASURER'S REPORTS tom- -CA Vil4 ce.E Aden t TA, AW10- :Vi►llz 0 /A. FY- 2006/2007 Budget Special Meeting /a Report on Benefit and Cost of CMSD Treasurer I. ATTORNEY'S REPORTS R�d�WA$kr \V4'C'�Op A. Costa Mesa Disposal and CR Transfer Master Agreement XII. LOCAL MEETINGS (Includes Reports by all Directors Representing the District) 1 � S 0 A. Orange County Sanitation District (OCSD) — April 1.9, 2006 (President Ferryman) B. Santa Ana River Flood Protection Agency (SARFPA) —S (Director Perry) C. Independent Special Districts of Orange County (ISDOC) (Director Schafer) Ga-n/C� A D. Local Agency Formation Commission (LAFCO) (Director Schafer) Nominations for Regular Special District Member & Alternate Special District Member E. California Special Districts Association (CSDA) (Director Schafer) 1. Government Affairs Day — April 18, 2006 (Director Schafer) Meeting Scheduled for May 25, 2006 Accept Report Consider Additional Provisions to Agreement Accept Report Accept Report Accept Report Accept Report Consider Accept Report Accept Report Protecting our community's health by providing solid waste and sewer collection services. www.crosd:agov Costa Mesa SanitaYV District May 11, 2006 AGENDA Page 5 • RECOMMENDED ACTION F. California Association of Sanitation Agencies (CASA) _ ' Accept Report 1. 2006 Spring Conference at Squaw Creek — April 26 -28, 2006 Accept Report (Director Worthington) 6 �i G � Wfi S 080WIVC : Q, G. Other Meetings Qualifying for Reimbursement under CMSD Report on Matters Ordinance No. 55, Operations Code Section 3.01.030 Pertaining to CMSD XIII. OLD BUSINESS XIV. NEW BUSINESS XV. ORAL COMMUNICATIONS AND DIRECTOR COMMENTS XVI. ADJOURNMENT D too rr zi�xc C-0,V'soomn/ * cu, Y� 4 �Ma ) I Protecting our community's kedt6 by providing solid waste and sewer collection services. www.crosdcagov 6 • C] tF ®J•.. 51 COSTA MESA SANITARY DISTRICT MINUTES OF BOARD OF DIRECTORS REGULAR MEETING APRIL 20, 2006 CALL TO ORDER The Board of Directors of the Costa Mesa Sanitary District met in regular session on April 20, 2006, at 6:00 p.m. at 628 W. 19th Street, Costa Mesa. Vice President Woodside called the meeting to order at 6:00 p.m. PLEDGE OF ALLEGIANCE Director Schafer led the Pledge of Allegiance INVOCATION Vice President Woodside gave the invocation. ROLL CALL DIRECTORS PRESENT: Greg Woodside, Art Perry, Arlene Schafer, Dan Worthington DIRECTORS ABSENT: James Ferryman, absent and excused STAFF PRESENT: Robin B. Hamers, Manager /District Engineer; Alan Burns, Legal Counsel; Tom Fauth, Assistant Manager; Joan Revak, Board Secretary/Program Manager /Clerk of the District; Wendy Davis, Treasurer; Sherry Kallab, Accountant; Denise Gilbert, Permit Processing Specialist; Ron Shef, Ordinance Enforcement Officer; Karl Dulake, Maintenance Supervisor OTHERS PRESENT: Dean Ruffridge, Senior Vice President, CR &R COSTA MESA SANITARY DISTRICT MINUTES OF BOARD OF DIRECTORS REGULAR MEETING APRIL 20, 2006 PAGE 2 . ............................... CONSENT CALENDAR . ............................... Director Worthington requested the format of financial documents that contain information regarding charges to both sewer and trash be made more user - friendly. He stated he had difficulty in discerning expenses on sewer and trash. Ms. Davis stated the reports are in accordance with the Springbrook software and she will invite Director Worthington to meet to explain the format. Director Schafer inquired as to the timetable for completion of sewer televising. Mr. Hamers reported the sewer televising should be completed by November 2007. Director Worthington motioned to approve the Consent Calendar as presented. Director Schafer seconded. Motion carried 4 -0. REPORTS MINUTE APPROVAL Minutes of City /Districts Liaison Committee Meeting — March 17, 2006 Minutes of Recycling Committee Meeting — March 20, 2006 Investment Oversight Committee Meeting — March 23, 2006 Minutes of Regular Meeting - March 23, 2006 MANAGER'S REPORTS The Minutes of the City /Districts Liaison Committee Meeting of March 17, 2006, were approved as distributed. The Minutes of the Recycling Committee Meeting of March 20, 2006, were approved as distributed. The Minutes of the Investment Oversight Committee Meeting of March 23, 2006, were approved as distributed. The Minutes of the Regular Meeting of March 23, 2006, were approved as distributed. • s Refunds There were no refunds for the month of March 2006. • • • • COSTA MESA SANITARY DISTRICT 4.. MINUTES OF BOARD OF DIRECTORS REGULAR MEETING APRIL 20, 2006 ''r0.frr, v Yae.; PAGE 3 Occupancy Report and The Trash - Occupancy Count Payment of $194,872.68 to documented an increase of 4 units for Costa Mesa Disposal — April the occupancy report for solid waste 2006 collection as of April 1, 2006. Therefore, the total for April is 21,285. Monthly Spill Report to Regional Water Quality Control Board (RWQCB) ENGINEER'S REPORTS Project Status Report TREASURER'S REPORTS Financial Report as of March 31, 2006 Treasurer's Report as of March 31, 2006 Board directed Staff to prepare a warrant for $194,872.68 to Costa Mesa Disposal on May 1, 2006, for April 2006 collection count of 21,285. The Monthly Spill Report to the Regional Water Quality Control Board (RWQCB) for March 2006 was accepted as submitted. The Project Status Report dated April 2006 was accepted as submitted. The Financial Report as of March 31, 2006 was accepted as submitted. The Treasurer's Report as of March 31, 2006 was accepted as submitted. Warrant 2006 -10 for March Warrant Resolution #CMSD 2006 -10 2006 in the amount of was approved, authorizing the $641,226.94 President and Secretary to sign the warrant ratifying the payment "of certain claims and demands, and specifying the funds out of which the same were paid in the amount of $641,226.94. COSTA MESA SANITARY DISTRICT MINUTES OF BOARD OF DIRECTORS REGULAR MEETING ®' APRIL 20, 2006 PAGE 4 Directors Expenses for the Month of March 2006 Director Compensation and Expense Reimbursement for the Month of March 2006 were approved and ratified as follows: Director Ferryman: $1,020.00 Director Perry: $340.00 Director Schafer: $1,020.00 + $13.35 Director Woodside: $340.00 Director Worthington: $1,020.00 .......................... END OF CONSENT CALENDAR .......................... WRITTEN COMMUNICATIONS Ms. Revak reported there were no written communications received. PUBLIC COMMENTS • There were no public comments made. MANAGER'S REPORTS TRASH COLLECTION PROGRAM OPPORTUNITIES FOR DECREASING CMSD TRASH COLLECTION RATES Mr. Hamers reported the Board asked Staff to investigate the District's rate and provide an explanation as to why it is close to the highest rate in Orange County. Mr. Hamers reported Staff met with CR &R to receive input. A letter from Mr. Dean Ruff ridge, Senior Vice President of CR &R, was provided to the Board. Mr. Ruffridge's letter offered the explanation that the District has a higher cost because the Costa Mesa Sanitary District has a "single stream" program with a guaranteed 50% recycling rate. Mr. Hamers discussed the options available to the Board: 1. Accept the justification provided by CR &R that states the CMSD rate is appropriate at the existing and projected future cost levels that include a yearly CPI increase plus new pass- through costs. L • COSTA MESA SANITARY DISTRICT MINUTES OF BOARD OF DIRECTORS REGULAR MEETING _rab± APRIL 20, 2006 PAGE 5 2. Retain a consultant who has experience in trash collection matters to perform a rate justification investigation. 3. Place Costa Mesa Disposal and CR Transfer on notice that the six - year rolling contract is being terminated with the intention of placing the trash collection and recycling contract out to bid. Mr. Burns inquired as to whether the current demand for materials makes recyclables more valuable and thereby brings in more money. Mr. Ruffridge acknowledged recyclables are currently garnering a high rate. Ms. Davis asked Mr. Ruffridge why the District isn't receiving a reduced rate when CR &R is receiving more money for recycling 50% of the trash. Director Worthington suggested a future contract should contain a provision to receive a portion of the money received from selling the recyclables. Mr. Burns asked if the District's rate would go down if they recycled a lesser percent. Mr. Ruffridge explained that in a contract where a city shares in recyclable income, they share when the return drops and the cost to dispose of the materials exceeds the return on the item. Mr. Hamers requested CR &R provide an estimation of charges should the District reduce recycling percentages. CR &R will provide the list for comparison at the May 4, 2006 Special Meeting. Mr. Ruffridge stated the rate the District is paying is negotiable. Mr. Fauth provided an overview of the breakdown of volume of trash picked up per day from the eleven various routes. Vice President Woodside suggested the item be continued to the Special Meeting for further discussion. Additional questions for Staff are to be directed to Ms. Revak. Mr. Ruffridge left the meeting at 6:50 p.m. COSTA MESA SANITARY DISTRICT MINUTES OF BOARD OF DIRECTORS REGULAR MEETING APRIL 20, 2006 V . PAGE 6 i REQUEST FROM CR &R FOR PASS - THROUGH FUEL COSTS AND OTHER PROVISIONS CR &R has requested an increase for pass- through fuel costs, processing costs, and other increases that are extraordinary in nature. Discussion on May 4, 2006 will include this request. TRANSFER OF OWNERSHIP OF TRASH CONTAINERS TO COSTA MESA DISPOSAL Mr. Hamers reported the Board asked Staff to ascertain whether CR &R would take over ownership of the trash containers. Mr. Hamers reported CR &R would take over responsibility of the containers if the District would complete the payoff of the initial loan taken to purchase the containers. CR &R would not provide compensation to the District for the existing containers. CR &R agreed to absorb all future costs for replacement and purchase of additional new containers. PROJECTED 2006 -2007 TRASH COLLECTION PROGRAM BUDGET Ms. Davis and Ms. Kallab prepared an estimate of what the 2006 -2007 • budget would be for trash services. The minimum increase, based on costs, would be 7 to 8 percent. SEWER PROGRAM FIELD MAINTENANCE SERVICES Mr. Hamers reported contractors National Plant Services and Jimni are performing well for the District. PRELIMINARY 2006 -2007 CIP Mr. Hamers reported a revised Capital Improvement Plan was faxed to Board members. Mr. Hamers reported the projected sewer program increase was pared down to approximately a 12 percent increase, with the CIP consisting of mostly maintenance items such as televising the system, FOG program, and WDR requirements for cleaning. Mr. Burns suggested Mr. Hamers request the City of Costa Mesa provide the District with any /all records from cleaning the sewer system. Special Meetings will be held on May 4, 2006 and May 25, 2006 for • additional discussion. '.. COSTA MESA SANITARY DISTRICT MINUTES OF BOARD OF DIRECTORS REGULAR MEETING t� - °..A, APRIL 20, 2006 PAGE 7 DISTRICT YARD UPDATE Mr. Hamers reported the sale of the property for a District yard fell through and a letter requesting reimbursement of expenses has been sent. Mr. Hamers reported renting a yard appeared to be costly and Staff will continue to search for a yard to purchase. CMSD STRATEGIC PLAN YEAR 2006 STRATEGIC PLANNING ACTION ITEMS The Year 2006 Strategic Planning Action Items report was received and filed. Mr. Hamers had no additional input. NEW DISTRICT HEADQUARTERS BUILDING AND GROUNDS AD HOC COMMITTEE UPDATE ON ROOF, GUTTERS, AND COLUMN IMPROVEMENTS iMr. Fauth reported the agreement has been signed and the contractor is waiting for dry weather to begin the roof. RECYCLING REPORTS WASTE DIVERSION REPORT - MARCH 2006 Ms. Revak presented the Waste Diversion Reports for March 2006 showing a 50.58% diversion rate. Director Perry motioned to receive and file the report. Director Schafer seconded. Motion carried 4 -0. CONTRACT PAYMENT TO CR TRANSFER FOR RECYCLING SERVICES AND DISPOSAL PAYMENT FOR MARCH 2006 SERVICES Ms. Revak presented the invoices for February 2006 recycling services and disposal. Director Schafer motioned to ratify contract payment to CR Transfer for recycling services and disposal for the month of March 2006 in the amount of $174,197.04. Director Perry seconded. Motion carried 4 -0. COSTA MESA SANITARY DISTRICT MINUTES OF BOARD OF DIRECTORS REGULAR MEETING APRIL 20, 2006 PAGE 8 Director Schafer motioned to ratify contract payment to CR Transfer for recycling services and disposal for Santa Ana Heights for the month of March 2006 in the amount of $12,728.10. Director Perry seconded. Motion carried 4 -0. STANDARDIZED TRASH CONTAINER PROGRAM REPORTS Mr. Hamers reported Staff meets with Mr. Shef on a regular basis and during their recent meeting three items of concern regarding the standardized trash container program were discussed. The number one item of concern is removing the trash containers the evening after the trash is collected. Number two, all the trash inside the containers with the lids closed and number three is the marking of addresses on the containers by residents. Mr. Fauth provided a synopsis of performance review of Costa Mesa Disposal. Mr. Fauth reported District Staff will meet with Costa Mesa Disposal on June 12, 2006, to discuss the 7 -item list compiled by Staff and sent to Norma Fernandez, Costa Mesa Disposal, on April 19, 2006. Overall, the District is pleased with the service, but would like to see improvement in a few areas. Mr. Fauth provided a status update on the number of containers in inventory. The Ordinance Enforcement Summary Report for the month of March 2006 was accepted. Mr. Shef reported address marking seems to be increasing in the multi - family housing areas. Mr. Shef speculated the rainy weather contributed to containers being left out after pickup and trash bags not being picked up by CMD drivers. RECYCLING COMMITTEE — MONDAY, APRIL 17, 2006 - 12:00 P.M., CMSD BOARDROOM, 628 W. 19TH STREET, COSTA MESA, DIRECTORS WOODSIDE AND PERRY RECYCLING COMMITTEE GOALS FOR 2006/2006 Vice President Woodside reported a program with the Girl Scout troup has been initiated and they will meet on Friday, March 21, 2006. Vice President Woodside reported receiving an email from Mr. William Anderson, Curbside, Inc., describing their battery bucket program. Curbside distributes buckets with the capacity to hold 80 -100 pounds of • 0 COSTA MESA SANITARY DISTRICT JA MINUTES OF BOARD OF DIRECTORS REGULAR MEETING 8 APRIL 20, 2006 PAGE 9 • used batteries to be collected and properly disposed for a fee of $175 per bucket. Vice President Woodside stated the battery bucket opportunity will be discussed in the next recycling committee meeting. UNIVERSAL WASTE - REQUIREMENTS EFFECTIVE FEBRUARY 9, 2006 RECYCLING EVENT -SATURDAY, JUNE 17, 2006 Vice President Woodside provided some highlights on the June 17, 2006 event to educate the public on the new universal waste requirements. The contractor is preparing a mailing to the businesses in the City. The City of Costa Mesa will include the information on the event in their recreational flyer. Mr. Fauth provided a 3 -page handout from Integrated Waste Management entitled Wastes Banned from the Trash listing items that require disposal other than household or small business trash containers. UPDATED FLYER Mr. Fauth reported the E -Waste flyer is being revised. TOUR OF CR&R AND LANDFILL - MAY 23, 2006 - NEWPORT HEIGHTS ELEMENTARY SCHOOL Vice President Woodside reported there will be a tour of the CR &R materials recovery facility and the Frank Bowerman landfill with Newport Heights Elementary School on May 23, 2006. Ms. Davis will participate in the tour. COSTA MESA PUBLIC SAFETY EMERGENCY SERVICES EXPO - SUNDAY, MAY 7, 2006 Vice President Woodside reported there will be a Public Safety Emergency Services EXPO held on Sunday, May 7, 2006. Mr. Fauth reported the District has participated in the event for the last six years. • COSTA MESA SANITARY DISTRICT MINUTES OF BOARD OF DIRECTORS REGULAR MEETING a' APRIL 20, 2006 PAGE 10 REVIEW REQUEST FOR ADJUSTMENT OF COMPENSATION FOR GENERAL COUNSEL CLOSED SESSION - PERSONNEL EXCEPTION GOVERNMENT CODE SECTION 54957 The Board determined there was no need to adjourn to closed session to discuss performance of General Counsel. Mr. Burns submitted a request for an increase in his hourly rate for the Board's consideration. Mr. Burns requested rate increase is as follows: Position Existing Rate Proposed Rate Senior Attorney, Partner $155 $170 Associate Attorney $115 $125 Law Clerk $75 $80 Paralegal $70 $75 Director Perry requested for carried 4 -0. motioned to approve the requested rate increase as General Counsel. Director Schafer seconded. Motion REVIEW REQUEST FOR ADJUSTMENT OF COMPENSATION FOR TREASURER CLOSED SESSION - PERSONNEL EXCEPTION GOVERNMENT CODE SECTION 54957 The Board determined there was no need to adjourn to closed session to discuss performance of the Treasurer. Ms. Davis submitted a request for an increase in her hourly rate for the Board's consideration. Ms. Davis requested a rate increase as follows: Name Current Hourly rate Adjustment Proposed Hourly Rate Marc Davis $105 $7 $112 Wendy Davis $75 $5 $80 • C] :r:'•F;r, COSTA MESA SANITARY DISTRICT MINUTES OF BOARD OF DIRECTORS REGULAR MEETING APRIL 20, 2006 PAGE 11 Director Perry motioned to approve the rate increase for Treasurer as requested. Director Schafer seconded. Motion carried 4 -0. ENGINEER'S REPORTS WASTE DISCHARGE REQUIREMENTS - (WDR) GENERAL UPDATE Mr. Hamers reported the proposed state requirements are out for public comments. Mr. Hamers reported the District is in full compliance. Mr. Hamers is on the regional steering committee and reported they are looking at some very important issues for the future for sewer maintenance and operation. DEVELOPMENT AT 1901 NEWPORT BLVD — RUTTER DEVELOPMENT Director Schafer motioned to approve and execute the agreement with Rutter Development Corporation subject to payment of $100,000 of in -lieu fees. Director Worthington seconded. Motion carried 3 -0. REPORT ON EMERGENCY WORK — PRESIDENT PUMPING STATION At the March 2006 regular meeting, the Board approved purchase of two new pumps to replace the existing pumps at the President Pumping Station. Since then, Mr. Hamers declared an emergency condition when bolts holding one of the pumps in place were no longer secure and it became necessary to replace the pumps under an emergency condition. Mr. Hamers will provide the total cost at the May meeting. TREASURER'S REPORTS FY- 2006/2007 BUDGET SPECIAL MEETINGS Vice President Woodside reminded Board members there will be two Special Meetings, May 4, 2006 at 6:00 p.m. and May 25, 2006 at 6:00 p.m. COSTA MESA SANITARY DISTRICT MINUTES OF BOARD OF DIRECTORS REGULAR MEETING APRIL 20, 2006 PAGE 12 SELECTION OF INDEPENDENT AUDITORS Ms. Davis reported the firm of Diehl, Evans, & Company, LLP, certified public accountants & consultants, was the lowest bidder and the Board approved the contract at the March 2006 meeting. Ms. Davis stated the contract was ready to execute. TAX AND REVENUE ANTICIPATION NOTE (TRAM) Ms. Davis reported the operating reserve is considered unrestricted reserves and causes the District to have too much available cash to qualify for the Tax and Revenue Anticipation Note. ATTORNEY'S REPORT COSTA MESA DISPOSAL AND CR TRANSFER MASTER AGREEMENT Mr. Burns had nothing additional to add to the Costa Mesa Disposal and CR Transfer Master Agreement. The item will be discussed at the Special meeting scheduled for May. JIMNI SYSTEMS INC. AGREEMENT FOR PUMPING STATION MAINTENANCE Mr. Burns reported the contract with Jimni Systems Inc. is ready to be executed. Mr. Burns instructed Staff to obtain an endorsement of insurance certificate from Jimni Systems. Mr. Fauth reported an endorsement of insurance has been received. Director Perry motioned to execute the agreement with Jimni Systems Inc. Director Schafer seconded. Motion carried 4 -0. AB 1234 (SUNSHINE LAW) INTERPRETATION Mr. Burns reported Director Woodside had previously requested he discuss AB 1234 with the Orange County Water District General Counsel. Mr. Burns reported he had a conversation with the Orange County Water District General Counsel to discuss the interpretation of AB 1234. Mr. Burns related they discussed that while AB 1234 did not apply literally, the intent was there and the District should continue with its current interpretation. • • • k COSTA MESA SANITARY DISTRICT f; MINUTES OF BOARD OF DIRECTORS REGULAR MEETING 'a APRIL 20, 2006 PAGE 13 LOCAL MEETINGS ORANGE COUNTY SANITATION DISTRICT (OCSD) — APRIL 19, 2006 President Ferryman was not present to provide an update. SANTA ANA RIVER FLOOD PROTECTION AGENCY (SARFPA) There was no meeting of the Santa Ana River Flood Protection Agency in the month of April. INDEPENDENT SPECIAL DISTRICTS OF ORANGE COUNTY (ISDOC) QUARTERLY MEETING, THURSDAY, MARCH 30, 2006 Director Schafer attended the Executive Board meeting of March 7, 2006 and reported they discussed plans for the General Meeting. Director Schafer attended the Quarterly Meeting of March 30, 2006 and reported John Withers, Director Schafer, and Charlie Wilson gave an update on LAFCO. Director Schafer provided materials for the Board's perusal. Director Worthington reported he was pleased with the selection of the speaker for the Quarterly meeting. LOCAL AGENCY FORMATION COMMISSION (LAFCO) Director Schafer reported she attended the meeting on March 8, 2006. Director Schafer reported they are at a standstill on the Newport Beach /Costa Mesa annexation. Director Schafer provided a letter from the Mayor for the Board's review. CALIFORNIA SPECIAL DISTRICTS ASSOCIATION (CSDA) Director Schafer did not attend the CSDA meeting. CALIFORNIA ASSOCIATION OF SANITATION AGENCIES (CASA) Director Schafer ,did not attend the CASA meeting. COSTA MESA SANITARY DISTRICT MINUTES OF BOARD OF DIRECTORS REGULAR MEETING Aj '4 APRIL 20, 2006 PAGE 14 OTHER MEETINGS QUALIFYING FOR REIMBURSEMENT UNDER CIVISD ORDINANCE N. 55, OPERATIONS CODE SECTION 3.01.030 WACO Director Schafer attended the WACO meeting on March 3, 2006 and reported they discussed sediment management in the Prado reservoir. Mr. Hasan Nouri, President, Rivertech Inc, discussed an option of hydraulic dredging for the Santa Ana River. An update on the restoration effort progress at the Salton Sea was given. Director Schafer provided notes for the Board's review. Director Schafer reported a representative from Western Municipal Water District is requesting letters regarding the water infrastructure. Director Schafer presented materials for the Board's review and requested an analysis of the proposed constitutional amendment be presented at the May 4, 2006 Special Meeting. Ms. Revak will provide research materials to the Board. Director Worthington reported on Senate Bill 1620 and provided a report on peripheral canals in the delta area. Director Worthington reported there is a new bill out to reduce the Metropolitan Water District Board from 37 members to 13 elected members. Director Worthington reported Orange County has the largest potable water system in the world. Director Worthington reported Joan Irvine is writing a book on Orange County. CHAMBER OF COMMERCE Director Schafer attended the Chamber of Commerce meeting on March 23, 2006 and reported she provided an update to the Chamber on activities of the Costa Mesa Sanitary District. Director Schafer attended a Chamber of Commerce breakfast on Measure M and provided notes for the Board's review. OLD BUSINESS There was no old business discussed. NEW BUSINESS There was no new business discussed. COSTA MESA SANITARY DISTRICT �.' MINUTES OF BOARD OF DIRECTORS REGULAR MEETING APRIL 20, 2006 PAGE 15 ORAL COMMUNICATIONS AND DIRECTOR COMMENTS Vice President Woodside reported there is a lawsuit against San Bernardino LAFCO from an environmental group regarding a sphere of influence determination. ADJOURNMENT At 8:10 p.m., Vice President Woodside adjourned the meeting. SECRETARY C7 PRESIDENT • 0 COSTA MESA SANITARY DISTRICT MINUTES OF RECYCLING COMMITTEE MEETING APRIL 17, 2006 The Costa Mesa Sanitary District Recycling Committee met at 12:00 p.m. at 628 W. 19th Street, Costa Mesa. Directors Present: Greg Woodside, Art Perry Staff Present: Rob Harriers, Tom Fauth; Joan Revak, Denise Gilbert Director Woodside called the meeting to order at 12:00 p.m. RECYCLING COMMITTEE GOALS FOR 2005/2006 The Committee reviewed the 2005/2006 recycling goals. Mr. Fauth reported a Recycling Presentation will take place on April 21, 2006 for a Girl Scout Troup at California School. UNIVERSAL WASTE - REQUIREMENTS EFFECTIVE FEBRUARY 9, 2006 Recycling Event — Saturday, June 17, 2006 A U -Waste Recycling event with the City of Costa Mesa (CCM) is scheduled for Saturday, June 17, 2006 at the City Corporation Yard. HMR USA, Inc. will provide all labor, equipment and transport trailers to run the event including removal of all material from the collection site the date of the event. Within ten business days following the event, HMR provides a report detailing the amount of various materials collected. HMR complies with all Federal, State and local laws and will provide proof of workers compensation insurance, proof of commercial general liability insurance and commercial automobile liability insurance with the Costa Mesa Sanitary District named as additional insured. The success of an U- Waste ,Day is based on how well the event is promoted. The cost is dependent on pounds collected; with 25,000 pounds collected, cost is $1,000; 25,000 to 50,000 pounds is breakeven — no costs; and with 50,000 pounds, HMR pays $1,000 ($500 each to CMSD and CCM). Protecting our community's health by providing solid waste and sewer collection services. crosdcagov Costa Mesa Sanitary District Minutes of Recycling Committee Meeting '~ April 17, 2006 Page 2 S Mr. Fauth reported on a small battery recycling program offered by Curbside Inc. The program includes a leak proof five and one -half gallon container with a hole in the top. The container is labeled indicating it is for small batteries only and is designed to be placed in a high traffic area where the effort to dispose of the batteries is minimal. The bucket can hold 90 -100 batteries. When full, the sponsoring agency or business will contact Curbside for collection and a replacement container will be left at the location. Public Agencies pay after the batteries are collected and the entire cost for the program is $175.00 per bucket and includes recycling of batteries, collection & transportation, cost of bucket and insurance. Mr. Fauth reported Orange Coast College Recycling Center on Adams Avenue does not accept household hazardous waste. Updated Flyer Staff is in the process of updating the "E- Waste" flyer to include "U- Waste" and new regulations for distribution at events and when requested by residents. TOUR OF CR &R AND LANDFILL - MAY 23, 2006 0 Staff will accompany students from Newport Heights Elementary School on a tour of the CR &R Recycling facility and the Bowerman landfill on Tuesday, May 23, 2006. COSTA MESA PUBLIC SAFETY EMERGENCY SERVICES EXPO - SUNDAY, MAY 7, 2006 The District will participate in the annual Costa Mesa Public Safety Emergency Services EXPO on Sunday, May 7, 2006 from 11:00 a.m. to 3:00 p.m. The event is held at Fire Station #4, 2300 Placentia Avenue. PUBLIC COMMENTS There were no public comments. The meeting was adjourned at 12:49 p.m. • Secretary President Protecting our community's Health by providing solid waste and sewer collection services. crosdca.gov Presentation of Check by Director Woodside to Boys & Girls Club at Rea School for Participation in Recycling Project • Costa0a Sanitary District CMSD Pus Outreach 44120blEi NMl1Sl) Rpcvclina/Vprmicemnostina /Customer Tours Director Dan Worthington /Asst Mgr Presentations -Director Woodside As /Of 1 -10 -05 # Recycling Vermi- Follow -Up Date Costa Mesa School Address Contact Phone Class Students & Magic composting Calf 04117/2003 /11300 Kline Elementary School 320 E 18th St Susan Kline 949/722 -7242 Mixed 4th -5th -6th X 05/21/2003 / 0830 Rea Elementary School 601 Hamilton Susan Fish 949315-0905 4 classes of 6th r X 5/28/2003 Kaiser Elements School 2130 Santa Ana Ave 3rd grade class P20 6/20/2003 Ordered Worms 10/02/2003 / 1245 -1515 Anderson School Susan Shaw 3 classes of 6th gr 2 10/03/03 / 1100 -1300 TeWinkle Middle School 3224 Cal fornia Ave Me ie Ostler One 6TO r class 1 2/2/2004 11/05/2003 am with JR Davis Elements School 11050 Arlington Drive 110 6th grade classes 300 X 11119/2003 /1430-1530 Eckert Da care 1222 Londonderry St Caro n Eckert 714-556 -0388 1 Apes 5 -10 14 1 —Carolyn 11/21/2003 /1020-1110 St Joachim's School 1964 orange Ave lCraig Nolen 9493953011 16th qr class 20 1 01113/20041300hrs Adams Elementary School 2850 Club House Road Diane Bonthius 714-024 -7935 1 2d gr, 1 3rd gr class 44 2 01/13/20041500-1545 Rea Elementary School 601 Hamilton Guy Erskine 949 - 515-0905 x2545 4th- 5th-0th 25 1 01/27/2004 1300hrs Adams Elementary School 2850 Club House Road Typhany Poulsen 714-024 -7935 2 2d gr classes 44 2 ° Lori She ler 714-424 -7935 02103/2004 1230 -1330 TeWinkle Middle School 3224 California Ave Maggio Ostler PU Bin - used for 2d class 30 02123/2004 / 1300 Confirmed Adams Elementary School 2850 Club House Road Cynthia Fernald 714-424 -7935 2 2d gr classes 40 2 03/04/2D04 /1330 Confirmed Killybrooke School 3155 Killybrooke Lane Cindy Ridens(scheduler) 714- 424 -7945 2 6th r classes 40 2 03/22/2004 / 0900 St Joachim's School 1964 Orange Ave Martha Harper 949- 574 -7411 3rd & 4th gr classes 56 X 04-08 -2004 / 1400 Child Pace 1860 Anaheim Ave Laura Cisneros 949 - 5486849 K-6 - after school 35 1 4-23 -04 / 1100 -1200 Rea Elementary School 601 Hamilton Alicia Castaneda 949315 -0905 x2534 6th 32 X 5-4 -04 / 1315 Kaiser Elementary 2130 Santa Ana Ave Sherrilynne Dan I 714- 5453085 23 3rd gr classes 1081 X 5 -20 -04 / 1345 lRea Elementary School 601 Hamilton Karen Siebert 949315.6905 x5207 5th 301 X 1/3/2005 Ordered Worms - 6 doz 1/10/2005 OC Fairgrounds- Master Gardeners Mark Heiber er 9493483135 3 After School classes 30 2 Director Woodside 1/13/2005 OC Fairgrounds - Master Gardeners Mark Heiber er 9493483135 3 After School classes 30 1 Asst M r 3/25/2005 OC Fairgrounds - Master Gardener, The Ranch Mark Heiber er 9493483135 3 After School classes 30 Reused Asst Mgr 3/29/2005 OC Fairgrounds - Master Gardena The Ranch Mark Heiber er 949648 -3135 3 After School classes 30 Reused Asst Mgr 4/14/2005 Killybrooke Elementary 3155 Killybrooke Lane Cindy Ridens scheduler 714- 424 -7945 4th-6th grade 180 X - 1 m X - 2 m 6/22/2005 Rea Elem School Boys & Girls Club 601 Hamilton Alida Castaneda 949 - 5156905 x2534 6th 201 1 TBD Sonora Elementary School 966 Sonora Rd Peggy Roberts 3rd gr science class X TBD Paularino Elementary School Lilly Mamola 714 -651 -3974 Unknown Unk X 9/19/2005 Boy Scout Troop Christ Lutheran Church Rob Rice 949633 -2031 Containers Delivered 30 X Plastics Recycling 10/1712005 Boy Scout Troop Christ Lutheran Church Rob Rice 949 -633 -2031 Present $100 check 30 X Director Woodside - 10/21/2005 Boys & Girls Club - Rea School 601 Hamilton Heather$100 Chk Containers delivered 20 X D Gilbert & Dir Woodside, Asst Mgr Spring 2006 Mariners Christian School 300 Fischer Ave Bing Liu 714 -437 -1700, x201 4th grade 75 X 311/2006 / 1400 Cub Scouts 246 Cecil Place Wendy I 13: Ages 7 -11 +7 Adults 20 X 1 Asst Mgr & D Gilbert 3/22/2006 Cub Scouts Nevada Ave Diane 1714 478 -3123 jAges 7 -11 20 X X Plastics Recycle-Worms Cub Scouts Jean 949 -645 -1019 A es 7 -11 8 X X Plastics Recycle-Worms 4/21/2006 Girl Scouts - TeWinkle M School TOURS 3224 California Ave Mary Makely - - -- _ _.. 714 - 825 -0357 1st - 3rd Graders, 4Adults ..._ _ 12 __ X Plastics Recycling 5/24/2005 Estancia HS CR Transfer /Bowerman Art Perry 9496156553 10 -11 -12 rade 40 7113/2005 Residential Customers CR Transfer /Bowerman Denise Gilbert 9496456400, x227 Customers 9 8/24/2005 Residential Customers OCSD Denise Gilbert 9496456400, x227 Customers 13 2/21/2006 Home School Group Tour CR Transfer/Bowerman L nnette Casezza 714636 -4291 Coram Deo-Academy 23 Sherry Kallab TBD;' Was 3 -24 -06 Residential Customers CR Transfer /Bowerman Hiro 714 957 -1098 0. C. Free Methodist 20+ Completed NOTE: Order worms from Welch's Worm Farm 530- 945 -1350 (Wayde Welch, Redding CA - $7 /pound) Scheduled TOTAL: 1728 1-20. %IIVMU - wVy-vwo -ayvv I of i Q� COSTA MESAS ArWORK AT � Public Safety Emergency Services OLAY, LET 1�& SAFETY LEAD rNf WAY. /" • • 1�01 Police Dog Exercise . Motorcycle Obstacle Course . Helicopter Display Structure Fire Extinguishment . Smoke Ventilation High Rise Rescue and Rappelling W W Ii Sunday, May 7, 2006 �i 11:00 am - 3:OOpm H N Z W in FREE parking at Estancia High School Fire Station #4, 2300 Placentia Ave.