Agenda Packets - Board - 2006-01-12Costa Mesa Sam . L
Dis
... an Independent Special District
Greg Woodside
Vice President
Arlene Schafer
Director
Jim Ferryman
President
Art ferry
Secretary
Dan Worthington
Director
Public Comments. Any member of the public may address the Board. Speakers on agenda items should identify
themselves to the Clerk before the meeting so that their input can be provided at the time the item is considered.
Speakers on non - agenda items will be heard under Public Comments. Pursuant to State law, the Board may not
discuss or take action on non - agenda items except under special circumstances. Speakers must limit their
remarks to three minutes or as decided upon by the Presiding Officer. The Presiding Officer reserves the right to
declare any speaker out of order.
In compliance with ADA, contact Joan Revak, (949)645 -8400, 48 hours prior to meeting if assistance is needed
(28 CFR 35.102.35.104 ADA Title II).
Regular Meeting - Thursday, January 112, 2006
is
I. CALL TO ORDER — 6:00 p.m. — 628 W. 19th Street, Costa Mesa
11. PLEDGE OF ALLEGIANCE — Director Worthington
III. INVOCATION — Director Woodside
IV. ROLL CALL
V. CONSENT CALENDAR - All matters listed under the Consent Calendar are considered to
be routine and will be enacted in one motion in the form listed below. There will be no
separate discussion on these items prior to the time the Board votes on the motion, unless
members of the Board request specific items to be removed from the Consent Calendar for
discussion, in which event the item will be removed from the Consent Calendar and
considered in its normal sequence on the agenda.
Ll
Reports
Minute Approval
1. Recycling Committee Meeting — December 5, 2005
2. Investment Oversight Committee Meeting — December 8, 2005
3. Regular Meeting — December 8, 2005
RECOMMENDED
ACTION
Protecting our community's health d y providing solid waste and sewer collection services.
crosdcagov -
Costa. Meso S anjur YJ District
AGENDA
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Manager's Reports
4. Refunds
5. Occupancy Report and payment to Costa Mesa Disposal — December 2005
6. Monthly Spill Report to Regional Water Quality Control Board (RWQCB)
Engineer's Reports
7. Project Status Report
Treasurer's Reports
8. Financial Reports as of November 30, 2005
9. Financial Reports as of December 31, 2005
10. Treasurer's Reports as of December 31, 2005
11. Warrant Register for the month of December 2005 in the amount of
$520,490.12
12. Directors' Compensation and Reimbursement of Expenses for the
Month of December 2005
-------------------------------------- - - - - -- -END OF CONSENT CALENDAR--- - - - - --
VI. WRITTEN COMMUNICATIONS
VII. PUBLIC COMMENTS
VIII. MANAGER'S REPORTS
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A. Field Maintenance Services
17 X tt9lfIMIA . - I? c/56 GMk
B. CMSD Strategic Plan
1. Year 2005 Strategic Planning Action Items
2. New District Headquarters
a. Building and Grounds Ad Hoc Committee
i. Update on Improvements
3. Response from CR &R on Trash Collection Rates
January 12, 2006
Page 2
RECOMMENDED
ACTION
No Refunds
Approve
Receive & File
Receive & File
Accept Report
Accept Report
Accept Report
Ratify Payments
Approve Compensation
& Ratify Expenses
Implementation Update
Receive & File
Re -Adopt as 2005 -2006 Plan
Accept Report
Discussion & Consider
Special Meeting
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• Costa Mesa Sonitar4r Dist-rict
jativary 12, 2006
AGENDA
Page 3
RECOMMENDED
ACTION
C. Recycling Reports
1A 1. Waste Diversion Report — December 2005
Receive & File
D. Contract Payment to CR Transfer for Recycling Services and Disposal
1. Payment for December 2005 Services
Ratify Subject to
Verification of Diversion
Report by Staff
E. Standardized Trash Container Program Reports
Consider
�Fa
1. Study on Cost of Additional Containers to Residents
Consider
F. Joint Meeting with Midway City Sanitary District (MCSD) at
Accept Report
CMSD Headquarters — February 9, 2006
1. Reschedule February 9, 2006 Regular Meeting
Consider
G. Recycling Committee — Wednesday, January 11, 2006 — 12:00 p.m.,
CMSD Board Room, 628 W. 19th Street, Costa Mesa
(Directors Woodside and Ferryman)
1. Recycling Committee Goals for 2005/2006
Update on Activities
2. 2005 School Telephone Book Recycling Program
Accept Report &
Approve Awards
3. Universal Waste — Requirements Effective February 9, 2006
Accept Report
4. City of Costa Mesa Franchise Revenue
Accept Report
IX. ENGINEER'S REPORTS
A. Waste Discharge Requirements (WDR)
1. General Update
Accept Report
2. Project No. 174 - Grease Control Program Development
Consider Final Report
3. Project No. 176 — Grease Control Program Phase III
Consider
a. Agreement with Environmental Engineering & Contracting (EEC)
Approve
b. Proposal by Robin B. Hamers to Provide Administrative Services
Approve
c. FOG Inspection Services — Agreement with OCSD
Consider
d. Budget Transfer
Approve
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Costa _Mesa Sanitar,9 District Janua-ry 12, 2006
AGENDA Page 4
RECOMMENDED
ACTION
B. Development Agreement at 1901 Newport Blvd. - Excess Sewer Flows Consider Agreement
C. Westbluff Pumping Station Rehabilitation Approve Sole Source
Contractor & Appropriation
D. Letter of Understanding with Mesa Consolidated Water District Accept Report
E. Development Update — Report on Proposed Development Projects
1. Six Condominium Towers in North Costa Mesa Accept Report
2. City of Newport Beach General Plan Revision Accept Report
3. Harbor Boulevard at Fair Drive Accept Report
4. 330 W. Bay Street
Accept Report
F. Vacation of Sewer Easements
1. 330 W. Bay Street, Tract 16694, Resolution No. 2006 -718
Adopt Resolution
2. 2075 Newport Boulevard, Resolution No. 2006 -719
Adopt Resolution
TREASURER'S REPORTS
XI.
ATTORNEY'S REPORTS
A. Costa Mesa Disposal and CR Transfer Consolidated Agreement
Update
B. Implementation of Assembly Bill 1234
1. Ordinance No. 55 Addressing the Requirements of the Local
Adopt Ordinance
Government Sunshine Bill
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C. National Plant Services Agreement for Sewer Line Cleaning
Update on Agreement
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D. Jimni Systems Inc. Agreement for Pumping Station Maintenance
Update on Agreement
XII.
LOCAL MEETINGS (Includes Reports by all Directors Representing
the District)
A. Orange County Sanitation District (OCSD)
Accept Report
B. Santa Ana River Flood Protection Agency
Accept Report
C. Independent Special Districts of Orange County (ISDOC)
Accept Report
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D. Local Agency Formation Commission (LAFCO)
Accept Report
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Costa Mesa Savtjtar� District;
AGENDA
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E. California Special Districts Association (CSDA)
1. Resignation from CSDA Legislation Committee by
Director Worthington
F. California Association of Sanitation Agencies (CASA)
1. 2006 Membership Dues in the amount of $3,264.53
G. Meetings of: Costa Mesa City Council
OCCOG
W ACO
Chamber of Commerce
XIII. OLD BUSINESS
XIV. NEW BUSINESS
A.. Orange County Employment Relations Consortium — Agreement with
Liebert Cassidy Whitmore for Special Services
0. ORAL COMMUNICATIONS AND DIRECTOR COMMENTS
XVI. ADJOURNMENT
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January 12, 2006
Page 5
RECOMMENDED
ACTION
Accept Report
Accept Report
Approve Payment
Report on Matters
Pertaining to CMSD
Approve Payment in the
Amount of $2,390 and
Execute Agreement
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COSTA MESA SANITARY DISTRICT
MINUTES OF RECYCLING COMMITTEE MEETING
DECEMBER 5, 2005
The Costa Mesa Sanitary District Recycling Committee met at 12:00 p.m. at 628 W. 19th
Street, Costa Mesa.
Directors Present: Greg Woodside, Dan Worthington
Staff Present: Rob Hamers, Tom Fauth, Joan Revak, Denise Gilbert
Others Present: Donna Theriault, Management Analyst
City of Costa Mesa
Director Woodside called the meeting to order at 12:00 p.m.
RECYCLING COMMITTEE GOALS FOR 2005/2006
The Committee reviewed the 2005/2006 recycling goals.
Y g9
Mr. Fauth reported Staff is awaiting verification from the Boys and Girls Club
that they have completed the recycling project and the $100 check will be
presented.
2005 SCHOOL TELEPHONE BOOK RECYCLING PROGRAM
Ms. Revak informed the Committee the 2005 School Telephone Book
Recycling Program is underway and the first collection of books in the bins
occurred and initial numbers will be available at the December 8, 2005 regular
Board of Directors meeting.
UNIVERSAL WASTE - REQUIREMENTS EFFECTIVE FEBRUARY 9, 2006
A letter was sent to CR Transfer on November 21, 2005 inquiring about CR
Transfer's plans for being in compliance with the Universal Waste recycling
requirements.
Protecting our community's Health by providing solid waste and sewer collection seroices.
crosdca.gov -
Costa Mesa Sanitary District
Minutes of Recycling Committee Meeting
December 5, 2005
Page 2 •
REPORT FROM CITY OF COSTA MESA MANAGEMENT ANALYST ON CITY'S RECYCLING
PROGRAM
Ms. Theriault presented an updated list of haulers who currently hold franchises
with the City of Costa Mesa for the collection of commercial refuse including
construction and demolition debris. The haulers are also responsible for
education of the businesses they serve and Ms. Theriault will provide samples
of the education materials to the Recycling Committee.
Ms. Theriault reviewed the yearly reporting to the State by the City and how
population and sales information are used in the methodology. The City is
currently recycling above the required 50% benchmark.
Ms. Theriault compared the yearly tonnages collected in the commercial
program and reported an increase over the last few years. Ms. Theriault will
provide additional information. The increase in the commercial program mirrors
the increase the District has experienced in the residential program.
Ms. Theriault reported the State is requesting additional details on construction
and demolition debris but has not yet requested information on the new
universal waste recycling requirements effective February 9, 2006. Ms.
Theriault discussed the recycling of fluorescent tubes that will affect the City
since most of the offices in City Hall use this type of lighting. .
Ms. Theriault also reported the school districts are exempt from the City's
program because they are State agencies. The Recycling Committee thanked
Ms. Theriault for her attendance and. comprehensive report and invited her back
in the future.
PUBLIC COMMENTS
There were no public comments.
The meeting was adjourned at 1:10 p.m.
Secretary
President
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COSTA MESA SANITARY DISTRICT
MINUTES OF INVESTMENT OVERSIGHT COMMITTEE MEETING
December 8, 2005
CALL TO ORDER The meeting was called to order at 5:37 p.m. by the District Manager, Mr.
Rob Hamers.
ROLL CALL Committee Members Present:
NEW BUSINESS
PUBLIC COMMENTS
_ADJOURNMENT
Approved by:
Vice President Greg Woodside (rotating committee member)
Director Arlene Schafer (rotating committee member)
Mr. Rob Hamers, Manager/ District Engineer
Committee Members Absent: None
Staff Members Present:
Ms. Wendy Davis, Treasurer
Ms. Joan Revak, Board Secretary /Clerk of the District
Ms. Sherry Kallab, Accountant
Reserve Balance
Ms. Davis discussed the current reserve balances within the Solid Waste
and the Liquid Waste Funds as of June 30, 2005. The District has set
aside the required reserves for operating, capital outlay and fixed assets.
The Unreserved Undesignated Retained Earnings within the Solid Waste
Fund at June 30, 2005 was $136,619.90. The Unreserved Undesignated
Retained Earnings within the Liquid Waste Fund at June 30, 2005 was
$117.23. Ms. Davis discussed the need to build up the reserves in both
funds. Discussion followed.
There were no items discussed under public comments.
The meeting adjourned at 5:58 p.m.
Secretary, Costa Mesa Sanitary District President, Costa Mesa Sanitary District
Board of Directors Board of Directors
11
COSTA MESA SANITARY DISTRICT
MINUTES OF BOARD OF DIRECTORS REGULAR MEETING
DECEMBER 8, 2005
CALL TO ORDER The Board of Directors of the Costa Mesa
Sanitary District met in regular session on
December 8, 2005, at 6:00 p.m. at 628
W. 19th Street, Costa Mesa.
PLEDGE OF ALLEGIANCE
INVOCATION
ROLL CALL DIRECTORS PRESENT:
DIRECTORS ABSENT:
President Ferryman called the meeting to
order at 12:00 p.m.
Director Schafer led the Pledge of
Allegiance.
Director Woodside gave the invocation.
James Ferryman, Greg Woodside, Art
Perry, Arlene Schafer, Dan Worthington
None
STAFF PRESENT: Robin B. Hamers,
Manager /District
Engineer; Alan Burns,
Legal Counsel;
Tom Fauth, Assistant
Manager; Joan
Revak, Board Secretary/Program
Manager /Clerk of the
District; Wendy
Davis, Treasurer;
Sherry Kallab,
Accountant; Denise
Gilbert, Permit
Processing Specialist
OTHERS PRESENT: None
COSTA MESA SANITARY DISTRICT
MINUTES OF BOARD OF DIRECTORS REGULAR MEETING
DECEMBER 8, 2005
PAGE 2
. ............................... CONSENT CALENDAR . ...............................
Ms. Davis reported the memorandum in the Board packet dated November 1,
2005 - Carryover Requests FY 2005 -06 was revised in a memorandum dated
November 14, 2005. The revised Carryover Request was provided as a handout
at the meeting.
Director Schafer motioned to approve the Consent Calendar as presented, with
the Revised Carryover Request. Director Worthington seconded. Motion carried
5 -0.
REPORTS
MINUTE APPROVAL
Minutes of Recycling The Minutes of the Recycling Committee Meeting of
Committee Meeting — November 14, 2005, were approved as distributed.
November 14, 2005
Minutes of Regular The Minutes of the Regular Meeting of November 16,
Meeting, - 2005, were approved as distributed.
November 16, 2005
Minutes of Special The Minutes of the Special Meeting of November 30,
Meeting — November 30, 2005 were approved as corrected by Attorney Alan
2005 Burns.
MANAGER'S REPORTS
Refunds There were no refunds for the month of October
2005.
Occupancy Report and The Trash Occupancy Count documented an
Payment of $194,790.29 increase of 6 units for the occupancy report for solid
to Costa Mesa Disposal — waste collection as of December 1, 2005.
December 2005 Therefore, the total for December is 21,276.
Board directed Staff to prepare a warrant for
$194,790.29 to Costa Mesa Disposal on January 1,
2006, for December 2005 collection count of 21,276.
Monthly Spill Report to The Monthly Spill Report to the Regional Water
Regional Water Quality Quality Control Board (RWQCB) for November 2005
Control Board (RWQCB) was accepted as submitted.
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ENGINEER'S REPORTS
Project Status Report
TREASURER'S REPORTS
Financial Report as of
October 31, 2005
Treasurer's Report as of
November 30, 2005
COSTA MESA SANITARY DISTRICT
MINUTES OF BOARD OF DIRECTORS REGULAR MEETING
DECEMBER 8, 2005
PAGE 3
The Project Status Report dated December 2005 was
accepted as submitted.
The Financial Report as of October 31, 2005 was
accepted as submitted.
The Treasurer's Report as of November 30 was
continued to the January 12, 2006 meeting.
Warrant 2006 -6 for Warrant Resolution #CMSD 2006 -6 was approved,
November 2005 in the authorizing the President and Secretary to sign the
amount of $568,112.26 warrant ratifying the payment of certain claims and
demands, and specifying the funds out of which the
same were paid in the amount of $568,112.26.
Directors Expenses for the Director Compensation and Expense Reimbursement
Month of November 2005 for the Month of November 2005 were approved and
ratified as follows:
Director Ferryman: $340.00
Director Perry: $680.00
Director Schafer: $1,020.00 + $4.85
Director Woodside: $510.00
Director Worthington: $680.00
END OF CONSENT CALENDAR ..........................
WRITTEN COMMUNICATIONS
There were no written communications.
PUBLIC COMMENTS
There was no public in attendance, no public comments made.
MANAGER'S REPORTS
COSTA MESA SANITARY DISTRICT
MINUTES OF BOARD OF DIRECTORS REGULAR MEETING
DECEMBER 8, 2005
PAGE 4
DIRECTOR TRAVEL AND MEETINGS BUDGET
Ms. Davis reported the Director Travel and Meetings Budget in the Solid
Waste Fund and the Liquid Waste Fund will be over expended after the
CASA conference in Palm Springs. Ms. Davis provided the adopted Travel
and Meetings Budget, the Travel and Meetings expenditures through
November 30, 2005, possible Travel and Meetings expenses through June
30, 2006 and a historical analysis of the Travel and Meetings account.
Director Perry motioned to direct Staff to make a budget adjustment using
funds designated for Strategic Planning in the amount of $5700 to cover
travel and meetings for the remainder of fiscal year 2005 -2006. Director
Schafer seconded the motion. Motion passed 5 -0.
ATTENDANCE BY DIRECTORS AT CSDA MEETINGS
Director Worthington presented a letter from CSDA appointing him as a
volunteer committee member on the Legislative Committee in response to his
request to participate. It was noted that CSDA does not reimburse volunteer
committee members for expenses incurred during their participation.
Additionally, Director Schafer is a CSDA Board member and is 'a member of
the Legislative Committee. As a Board member, Director Schafer's expenses
are reimbursed to the District.
Staff calculated the cost of being on the Committee at approximately $5600
for travel to the estimated 7 -8 meetings per year.
Director Perry motioned to allow Director Worthington to attend the January
meeting and reevaluate his appointment after learning the extent of travel to
Sacramento necessary as a Committee member. Director Woodside
seconded the motion. Motion passed 5 -0.
FIELD MAINTENANCE SERVICES
Mr. Hamers reported Jimni Pumping Services and National Plant Services are
ready begin service on December 15, 2005. Mr. Karl Dulake will be on board
as Maintenance Supervisor for the District effective December 12, 2005. The
telemetry system is being revised, the District's equipment will be removed
from the City and the District field maintenance services will be separated
from the City on December 15, 2005.
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ES.'' "'';t;_• COSTA MESA SANITARY DISTRICT
aj. MINUTES OF BOARD OF DIRECTORS REGULAR MEETING
DECEMBER 8, 2005
PAGE 5
Mr. Hamers presented a letter from the City of Costa Mesa dealing with the
final disposition of tools, equipment and machinery. The letter included a
listing of tools, equipment and machinery indicating City or District ownership
as well as a listing of telemetry equipment. The letter is a culmination of
many meetings between Mr. William Morris, City of Costa Mesa Director of
Public Services, Mr. Hamers and Mr. Fauth.
Ms. Davis presented a billing from the City of Costa Mesa for the month of
November and December 1 -14, 2005 in the amount of $35,460.40. After
discussion, Director Woodside motioned to pay $31,730.78, in accordance
with Ms. Davis' calculation, along with a letter explaining the District's
position. Director Perry seconded the motion. Motion carried 5 -0.
Mr. Fauth reported a used 2002 mid -sized utility mechanic's vehicle with
crane that meets the District's requirements has been located. The vehicle is
being sold by a private seller for $39,500. The Board of Director's approved
the purchase of the used vehicle as a sole source purchase for $39,000. The
Board of Director's previously approved the funds for the purchase of a
maintenance vehicle.
CMSD STRATEGIC PLAN
YEAR 2005 STRATEGIC PLANNING ACTION ITEMS
An updated Year 2005 Strategic Planning Action Items list was presented.
NEW DISTRICT HEADQUARTERS
BUILDING AND GROUNDS AD HOC COMMITTEE
UPDATE ON IMPROVEMENTS
Mr. Fauth reported front and rear doors to the building were
installed on November 22, 2005. The front door is to be stained
and a mail slot installed as well as a crash panic bar.
RESPONSE FROM CR&R ON TRASH COLLECTION RATES
A response from CR &R on trash collection rates has not been
received.
YEAR 2006 STRATEGIC PLANNING MEETING
The Board of Directors elected not to have a Strategic Planning
Session in the Fiscal Year 2005 -2006.
COSTA MESA SANITARY DISTRICT
MINUTES OF BOARD OF DIRECTORS REGULAR MEETING
DECEMBER 8, 2005
PAGE 6
RECYCLING REPORTS
WASTE DIVERSION REPORT - NOVEMBER 2005
Ms. Revak presented the Waste Diversion Reports for November 2005
showing a 50.78% diversion rate.
Director Woodside motioned to receive and file the report. Director Perry
seconded. Motion carried 5 -0.
CONTRACT PAYMENT TO CR TRANSFER FOR RECYCLING SERVICES AND
DISPOSAL
PAYMENT FOR NOVEMBER 2005 SERVICES
Director Schafer motioned to ratify contract payment to CR Transfer for
recycling services and disposal for the month of November 2005 in the
amount of $192,232.79. Director Perry seconded. Motion carried 5 -0.
STANDARDIZED TRASH CONTAINER PROGRAM REPORTS
Mr. Fauth reported the Standardized Container Inventory continues to decline
but at a slower rate than in previous months. The most recent purchase
included an order for 325 90- gallon barrels and 275 60- gallon barrels on
February 22, 2005
Mr. Fauth advised that residents continued ordering more 90- gallon barrels
than 60- gallon or 35- gallon barrels. A total of 75 35- gallon barrels remain in
inventory at Costa Mesa Disposal and the number has leveled off around this
number since April 25, 2005. No additional inventory remains at ROTO. An
additional 225 60- gallon barrels remain on order with ROTO, but have not
been produced or delivered. Staff is coordinating a revision to the ROTO
order to deliver a mix of 145 90- gallon and 50 60- gallon barrels which stays
within the original budget remaining for the 225 60- gallon barrels for FY 2005-
06.
President Ferryman requested Staff provide a study on the amount the
program is costing the District and, if necessary, increase the cost of
container contribution by the resident. Mr. Fauth noted that the main
contributor to container cost is replacement by the District for stolen
containers. Attorney Burns suggested reviewing the original code adopted by
the Board with regard to exemptions and that Staff perhaps is too liberal in
providing replacement containers. Staff will respond to the request of
President Ferryman.
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COSTA MESA SANITARY DISTRICT
MINUTES OF BOARD OF DIRECTORS REGULAR MEETING
DECEMBER 8, 2005
PAGE 7
Mr. Shef presented the Ordinance Enforcement Summary Report for the
month of November 2005. In addition to Mr. Shef's normal Ordinance
Enforcement activities, he delivered flyers and posters to all participating
schools and sponsors for the telephone book recycling program.
JOINT MEETING WITH MIDWAY CITY SANITARY DISTRICT (MCSD) AT CMSD
HEADQUARTERS
Ms. Revak reported she was successful in contacting Mr. Bill Nakasone, the
new General Manager for Midway City Sanitary District, and he will respond
with a date for a joint meeting at the beginning of 2006.
RECYCLING COMMITTEE - MONDAY, DECEMBER 5, 2005 - 12:00 P.M., CMSD
BOARDROOM, 628 W. 19TH STREET, COSTA MESA. DIRECTORS WOODSIDE AND
WORTHINGTON
RECYCLING COMMITTEE GOALS FOR 2005/2006
Director Woodside provided a brief update on current programs.
Staff is awaiting verification from the Boys and Girls Club that they have
completed the recycling project and the District will then present •the $100
check.
2005 SCHOOL TELEPHONE BOOK RECYCLING PROGRAM
Director Woodside reported the Telephone Book Recycling Program is in
progress and will run through December 23 2005.
UNIVERSAL WASTE - REQUIREMENTS EFFECTIVE FEBRUARY 9, 2006
Mr. Hamers reported a letter was sent to CR Transfer on November 21,
2005 addressing the Federal Universal Waste recycling requirements that
become effective February 9, 2006 and requesting information on how
CR &R plans to comply.
REPORT FROM CITY OF COSTA MESA MANAGEMENT ANALYST ON CITY'S
RECYCLING PROGRAM
Ms. Donna Theriault, City of Costa Mesa Management Analyst, was invited
to attend the Recycling Committee Meeting and presented an updated list of
haulers who currently hold franchises with the City of Costa Mesa for the
collection of commercial refuse including construction and demolition debris.
COSTA MESA SANITARY DISTRICT
MINUTES OF BOARD OF DIRECTORS REGULAR MEETING
.." DECEMBER 8, 2005
= PAGE 8
Ms. Theriault overviewed the yearly report provided to the State by the City
of Costa Mesa and noted how population and sales information are used in
the methodology. The City is currently recycling above the required 50%
benchmark.
Ms. Theriault compared the yearly tonnages collected in the commercial
program, reporting an increase over the last few years, mirroring the
increase the District has experienced in the residential program.
The Committee was most appreciative of Ms. Theriault's comprehensive
report and invited her to future meetings.
ENGINEER'S REPORTS
WASTE DISCHARGE REQUIREMENTS - (WDR)
GENERAL UPDATE
Mr. Hamers provided a brief update on the Steering Committee, the
General Committee, and the State WDR. r
PROJECT NO. 174 - GREASE CONTROL PROGRAM DEVELOPMENT
Mr. Hamers reported he and Mr. Fauth met at length with the Consultant,
EEC. The program is outstanding and, in essence, the District has hired
four people to administer the grease control program through
Consultants. Two persons are conducting inspections of the restaurants
and two people are working in the office reporting, tracking, reviewing
video tapes, etc.. Mr. Hamers asked the Board if they desired a
presentation from the Consultant or would they like Staff to present a
report on the program along with the proposal for the 2005 -06 program.
President Ferryman stated that at the onset of the program he recalled it
was anticipated that fees would go down after one -time costs. Mr.
Hamers pointed out that initially the District anticipated hiring its own
Staff to do what is now being done as regular inspections and setting the
guidelines. Initially, it was envisioned that Ron Shef and District sewer
inspectors would be able to perform those inspections; however, their
time is fully consumed with everyday District inspection work.
Attorney Burns pointed out to keep everything in perspective there is no
absolute criteria for achieving compliance with the grease control
program as written in the WDR. •
It was determined a presentation by the Consultant is not required.
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�R +? COSTA MESA SANITARY DISTRICT
MINUTES OF BOARD OF DIRECTORS REGULAR MEETING
DECEMBER 8, 2005
PAGE 9
Mr. Fauth reported 52% of establishments have returned permits. A total
of 190 food service establishments have yet to respond and Staff is
addressing the status with EEC, encouraging a phone calling campaign
to increase the number of permit submittals to meet the compliance
requirements and close out this process by the end of FY 2005 -06.
DEVELOPMENT AGREEMENT AT 1901 NEWPORT BLVD. - EXCESS SEWER FLOWS
Mr. Hamers requested the item be continued.
TREASURER'S REPORTS
INVESTMENT OVERSIGHT COMMITTEE MEETING - THURSDAY. DECEMBER 8. 2005
AT 5:30 P.M.
Ms. Davis reported the Committee met at 5:30 p.m. with Directors Woodside
and Schafer attending. The Committee discussed District reserves and fund
balance. Minutes will be presented at the January 12, 2006 Board of
Directors meeting.
ATTORNEY'S REPORT
COSTA MESA DISPOSAL AND CR TRANSFER CONSOLIDATED AGREEMENT
Mr. Burns reported receiving a call from Dan Offing notifying him a response
is forthcoming
_PUBLIC ENTITY HAS DISCRETION TO LIMIT PUBLIC COMMENT (CHAFFEE V. SAN
FRANCISCO PUBLIC LIBRARY COMMISSION)
Mr. Burns presented a memorandum reporting on a Court of Appeal case
which held that a public entity can limit testimony to two minutes when it had
an adopted rule that limits testimony to three minutes when the record
demonstrated that the public business on the agenda might not otherwise be
addressed properly. The facts demonstrated that the stricter limits were
necessary to accomplish the agenda business that day.
COSTA MESA SANITARY DISTRICT
1, u' MINUTES OF BOARD OF DIRECTORS REGULAR MEETING
DECEMBER 8, 2005
PAGE 10
LOCAL MEETINGS (INCLUDES REPORTS BY ALL DIRECTORS
REPRESENTING THE DISTRICT
ORANGE COUNTY SANITATION DISTRICT (OCSD)
President Ferryman reported there has not been a meeting of OCSD since
the last CMSD Board of Directors meeting. Jim Ruth has taken control as
interim general manager and he will assist in the process of hiring a new
general manager
SANTA ANA RIVER FLOOD PROTECTION AGENCY
There has been no meeting of the Agency since the last CMSD Board of
Directors meeting
INDEPENDENT SPECIAL DISTRICTS OF ORANGE COUNTY (ISDOC)
No meetings have occurred in the last month.
LOCAL AGENCY FORMATION COMMISSION ( LAFCO)
Director Schafer will attend a LAFCO meeting on December 14, 2005 and
reported the following:
• MSRs — Extended through 2006
• CMSD, the City of Costa Mesa and the Water District will be
reviewed in 2006
• Working on unincorporated areas and annexations
• Leadership Conference - January 13 -15, 2006, in Arrowhead
CALIFORNIA SPECIAL DISTRICTS ASSOCIATION (CSDA)
President Schafer traveled to Sacramento on November 16 and 17, 2005
for an Executive Board meeting and a strategic planning session with
assistance of a consultant. Director Schafer was appointed to three
committees: Finance, Fiscal and Legislation.
CSDA 2006 MEMBERSHIP DUES IN THE AMOUNT OF $2,774.00
An invoice for 2006 Membership Dues in the amount of $2,774.00 was
presented. Director Schafer motioned to approve the invoice in the
amount of $2,774.00. Director Woodside seconded. Motion passed 5 -0.
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COSTA MESA SANITARY DISTRICT
MINUTES OF BOARD OF DIRECTORS REGULAR MEETING
DECEMBER 8, 2005
PAGE 11
CALIFORNIA ASSOCIATION OF SANITATION AGENCIES (CASA)
2006 CASA MID -YEAR CONFERENCE IN INDIAN WELLS JANUARY 18 -21, 2006
Ms. Revak reported attempting to make hotel reservations for three Board
members desiring to attend the 2006 CASA Mid -Year Conference in
Indian Wells, however. the rooms designated for the special CASA rate
were sold out. The cost of available rooms is $360 /night. Director
Ferryman indicated he will be attending the conference representing
OCSD. Ms. Revak reported th District is on a waiting list for the less
expensive rooms.
MEETINGS OF: COSTA MESA CITY COUNCIL, OCCOG. WACO, CHAMBER OF
COMMERCE
CHAMBER OF COMMERCE
Director Schafer reported the Chamber of Commerce was dark for
November and December.
OCCOG
Director Schafer was out of town for the OCCOG meeting.
WACO
Director Schafer was out of town for the WACO meeting.
OLD BUSINESS
There was no old business discussed.
NEW BUSINESS
OCTA SPECIAL MEASURE M PRESENTATION
Ms. Revak reported contacting Mr. Edmundo Duvignau at OCTA with regard
to a presentation on Measure M and learned the presentation is
approximately 15 -20 minutes in length. The Board expressed interest in
having a presentation at a future CMSD Special Meeting.
COSTA MESA SANITARY DISTRICT -
.j.Y MINUTES OF BOARD OF DIRECTORS REGULAR MEETING
: DECEMBER 8, 2005
PAGE 12
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ORAL COMMUNICATIONS AND DIRECTOR COMMENTS
The CMSD Christmas dinner is scheduled for Monday, December 12, 2005 at
the Claim Jumper at South Coast Plaza with all expenses to be paid by the
individuals in attendance.
ADJOURNMENT
At 7:42 p.m., President Ferryman adjourned the meeting.
SECRETARY
PRESIDENT
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