Agenda Packets - Board - 2005-10-12Cost. Mesa Sanjtar, District
... an Independent Special District
Greg Woodside
Vice President
Arlene Schafer
Director
Jim Ferryman
President
Art Perry
Secretary
Dan Worthington
Director
Public Comments. Any member of the public may address the Board. Speakers on agenda items should identify
themselves to the Clerk before the meeting so that their input can be provided at the time the item is considered.
Speakers on hon- agenda items will be heard under Public Comments. Pursuant to State law, the Board may not
discuss or take action on non - agenda items except under special circumstances. Speakers must limit their
remarks to three minutes or as decided upon by the Presiding Officer. The Presiding Officer reserves the right to
declare any speaker out of order.
In compliance with ADA, contact Joan Revak, (949)645 -8400, 48 hours prior to meeting if assistance is needed
(28 CFR 35.102.35.104 ADA Title II).
Regular Meeting - Wednesday, October 12, 2005
• RECOMMENDED
ACTION
I. CALL TO ORDER — 5:00 p.m. — 628 W. 19th Street, Costa Mesa
II. PLEDGE OF ALLEGIANCE — Director Perry
III. INVOCATION — Director Woodside
IV. ROLL CALL
V. CONSENT CALENDAR - All matters listed under the Consent Calendar are considered to
be routine and will be enacted in one motion in the form listed below. There will be no
separate discussion on these items prior to the time the Board votes on the motion, unless
members of the Board request specific items to be removed from the Consent Calendar for
discussion, in which event the item will be removed from the Consent Calendar and
considered in its normal sequence on the agenda.
Reports
Minute Approval
1. Recycling Committee Meeting — September 9, 2005
2. Investment Oversight Committee Meeting — September 14, 2005
3. Regular Meeting — September 14, 2005
• Manager's Reports
4. Refunds No Refunds
Protecting our community's health by providing solid waste and sewer collection services.
crosdcagov
Costa .Mesa Sanitaq District
October 12, 2005
AGENR)
Page 2
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RECOMMENDED
ACTION
5. Occupancy Report and payment to Costa Mesa Disposal — September 2005
Approve
6. Monthly Spill Report to Regional Water Quality Control Board (RWQCB)
Receive and File
Engineer's Reports
7. Project Status Report
Receive and File
8. Safety /Loss Control Meeting Minutes of September 21, 2005
Receive and File
Treasurer's Reports
9. Financial Reports as of September 30, 2005
Accept Report
10. Treasurer's Reports as of September 30, 2005
Accept Report
11. Warrant Register for the month of September in the amount of $717,021.34
Ratify Payments
12. Directors' Compensation and Reimbursement of Expenses for the
Approve Compensation
Month of September 2005
& Ratify Expenses
-------------------------------------- - - - - -- -END OF CONSENT CALENDAR--------------------------------------------
• WRITTEN COMMUNICATIONS
VII. PUBLIC COMMENTS
VIII. MANAGER'S REPORTS
A. Standardized Trash Container Program Reports
Consider
B. Field Maintenance Services
Update on Planning
(One hour)
1. Increase in Invoice for Monthly Services from City of Costa Mesa 0 Consider
C. CMSD Strategic Plan
1. Year 2005 Strategic Planning Action Items
Receive & File
2. New District Headquarters
a. Building and Grounds Ad Hoc Committee
i. Update on Improvements �, " '
Accept Report
IF
ii. Repair Roof, Paint Building Exterior, Install Landscape
Consider Agreements
Improvements
3. Update on Video 41rWOd
Consider Approval
of Script Writing
Protecting our community's heaftk by providing solid waste and sewer collection services.
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Costa Mesa Sanjtarq District October 12, 2005
AGENDA Page 3
. RECOMMENDED
ACTION
4. Response from CR &R on Trash Collection Rates Discussion & Recommend
Special Meeting
D. Recycling Reports
1. Waste Diversion Report — September 2005 Receive and File
E. Contract Payment to CR Transfer for Recycling Services and Disposal
1. Payment for September 2005 Services Ratify Subject to
Verification of Diversion
Report by Staff
F. Joint Meeting with Midway City Sanitary District (MCSD) at Accept Report
CMSD Headquarters
G. City /Districts Liaison Committee Meeting — September 23, 2005 Accept Report &
Approve Minutes
1. "No Time to Waste: A Blueprint for California Water" Discuss Report
Consider Resolution
H. CMSD Fall 2005 Newsletter Update
I. Recycling Committee — Monday, October 10, 2005 — 12:00 p.m.,
CMSD Board Room, 628 W. 19" Street, Costa Mesa
(Directors Woodside and Schafer)
1. Recycling Committee Goals for 2005/2006 ° / /V Update on Activities
2. Plastics Recycling Project Presentation to Boy Scout Trip, 722 Accept Report
Held September 19, 2005
3. Tire Recycling Event — Saturday, October 8, 2005 Accept Report
4. 2005 School Telephon B ok Recycling Program Accept Report
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IX. ENGINEER'S REPORTS
A. Waste Discharge Requirements (WDR)
. General Update - MW Verbal Report
2. Project No. 174 - Grease Control Program Development Update
B. Development Agreement at 1901 Newport Blvd. - Excess Sewer Flows Consider Agreement
C. Agreement with Contractor to Televise Sewer Lines Consider Rescinding Award to
0 National Plant Service
Protecting our community's keaftk by providing soCid waste and sewer co&tion services.
www.cmsdea.gov
Costa Mesa Sanitarq Distyict
AGENDA
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D. Project #168 — Tustin Pumping Station Relocation, Phase I
X. TREASURER'S REPORTS
A. Adjustment to District Portfolio for Liquidity Purposes
XI. ATTORNEY'S REPORTS
A. Curbside HHW Agreement
B. Costa Mesa Disposal d CR Transfer Consolidated Agreement
XII. LOCAL MEETINGS
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A. Orange County Sanitation District (OCSD)
1. Regular Meeting — September 28, 2005 (President Ferryman)
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B. Santa Ana River Flood Protection Agency
October 12, 2005
Page 4
RECOMMENDED
ACTION
Approve Change Orders
& Make Final Payment to
City of Newport Beach
Accept Report
Approve & Execute Agreement
with Curbside; Approve Permit
by Rule Provisions
1. Executive Committee Meeting - September 22, 2005
(President Ferryman /Director Perry)
C. Independent Special Districts of Orange County (ISDOC)
1. Quarterly Meeting — Friday, October 28, 2005
D. Local Agency Formation Commis ion (LAFCO) MS'P,
E. California 5peaal Districts Association (CSDA) 4wjL Jkmumv
1. Annual Conference & Exhibitor Showcase - Long Beach
September 27 -29, 2005 (Directors Schafer & Worthington)
F. Meetings of: Costa Mesa City Council
OCCOG
WACO
Chamber of Commerce
XIII. OLD BUSINESS
XIV. NEW BUSINESS
XV. ORAL COMMUNICATIONS AND DIRECTOR COMMENTS
0. ADJOURNMENT
Update
Accept Report
Accept Report
Accept Report
Consider Attendance
Accept Report
N
Accept Report
Report on Matters
Pertaining to CMSD
Protecting our community's health by providing solid waste and sewer collection services.
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COSTA MESA SANITARY DISTRICT
MINUTES OF RECYCLING COMMITTEE MEETING
SEPTEMBER 9, 2005
The Costa Mesa Sanitary District Recycling Committee met at 12:00 p.m. at 628 W.
19th Street, Costa Mesa.
Directors Present: Greg Woodside, Dan Worthington
Staff Present: Rob Harriers, Tom Fauth, Joan Revak, Denise Gilbert
Director Woodside called the meeting to order at 12:00 p.m.
RECYCLING COMMITTEE GOALS FOR 2005/2006
TOUR OF ORANGE COUNTY SANITATION DISTRICT
• Mr. Fauth reported on the tour of the Orange County Sanitation District (OCSD)
held on Wednesday, August 24, 2005, attended by 11 residents and two staff
members.
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NON - PROFIT GROUP RECYCLING PROJECTS
Mr. Fauth reported a session with a Boy Scout Troop is scheduled for
September 19, 2005.
Director Woodside reported contact was made with the Girl Scout Council to
obtain information on Costa Mesa troops that may, be interested in a recycling
project.
SEWER SCIENCE PROGRAM
Mr. Fauth apprised the Committee of a Sewer Science Program presented in
local high schools by the Orange County Sanitation District. The District
received a letter of support for their efforts.
Protecting our community's health by providing solid waste and sewer collection services.
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Costa Mesa Sanitary District
Minutes of Recycling Committee Meeting
September 9, 2005
Page 2 -
RECYCLING GROCERY STORE PLASTIC BAG
Director Woodside presented information on curbside recycling of plastic
bags being practiced in Dana Point, San Clemente and San Juan Capistrano.
The Committee discussed the program and concluded the program may not
be workable for CMSD residents as the District's trash collection program
does not require separation of recyclables. CR &R will be contacted to
ascertain how the program might work for CMSD residents
LARGE ITEM COLLECTION 2005
Ms. Revak presented a report on the Large Item Collection program that began
June 13, 2005 and concluded on August 26, 2005. The landfill tonnage totaled
508.52 tons at a total cost of $11,187.44. Recyclable White Goods colleted
totaled 184.34 tons, amounting to a credit of $17,965.52 ($97.45/ton) and,a net
profit of $6,778.08. t CR &R is paying $22.00 /ton to dispose of trash and CMSD
is being paid $100 a ton for white goods. White Goods accounted for 27% of
all items collected. Ms. Revak provided a comparison of the 2002/2003/2004
and 2005 programs and a historical perspective from 1997 through 2005.
PUBLIC COMMENTS
There were no public comments.
The meeting was adjourned at 1:05 p.m.
Secretary
President
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COSTA MESA SANITARY DISTRICT
MINUTES OF INVESTMENT OVERSIGHT COMMITTEE MEETING
September 14, 2005
CALL TO ORDER The meeting was called to order at 5:30 p.m. by the District Manager, Mr.
Rob Hamers.
ROLL CALL Committee Members Present:
President Art Perry (rotating committee member)
Director Dan Worthington (rotating committee member)
Mr. Rob Hamers, Manager/ District Engineer
Committee Members Absent: None
Staff Members Present:
Ms. Wendy Davis, Treasurer
Ms. Joan Revak, Board Secretary /Clerk of the District
Mr. Tom Fauth, Assistant Manager
Ms. Sherry Kallab, Accountant
NEW BUSINESS Portfolio Liquidity
Ms. Davis discussed the current liquidity needs and the possible need for
the liquidation of an investment prior to maturity to meet the District's cash
flow needs during the next few months when no property tax revenues
are distributed. Any investment sold would probably result in a loss. A
TRAN (Tax and Revenue Anticipation Note) was suggested to prevent
having to sell a security to meet cash flow needs. Discussion followed.
PUBLIC COMMENTS There were no items discussed under public comments
ADJOURNMENT The meeting adjourned at 5:58 p.m.
Approved by:
Secretary, Costa Mesa Sanitary District President, Costa Mesa Sanitary District
Board of Directors Board of Directors
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COSTA MESA SANITARY DISTRICT
MINUTES OF BOARD OF DIRECTORS REGULAR MEETING
SEPTEMBER 14, 2005
CALL TO ORDER The Board of Directors of the Costa Mesa
Sanitary District met in regular session on
September 14„ 2005, at 6:00 p.m. at 628
W. 19th Street, Costa Mesa.
PLEDGE OF ALLEGIANCE
INVOCATION
ROLL CALL
DIRECTORS PRESENT:
DIRECTORS ABSENT:
President Ferryman called the meeting to
order at 6:00 p.m.
Director Perry led the Pledge of Allegiance
Director Woodside gave the invocation.
James Ferryman, Greg Woodside, Art
Perry, Arlene Schafer, Dan Worthington
None
STAFF PRESENT: Robin B. Hamers, Manager /District
Engineer; Alan Burns, Legal Counsel; Tom
Fauth, Assistant Manager; Joan Revak,
Board Secretary/Program Manager /Clerk of
the District; Wendy Davis, Treasurer;
Sherry Kallab, Accountant; Debbie
Bjornson, Permit Processing Specialist;
Denise Gilbert, Permit Processing
Specialist; Ron Shef, Ordinance
Enforcement Officer
OTHERS PRESENT: Gina Kevillian, 2414 Niagara Way, Costa
Mesa
COSTA MESA SANITARY DISTRICT
MINUTES OF BOARD OF DIRECTORS REGULAR MEETING
i SEPTEMBER 14, 2005
r PAGE 2
. ............................... CONSENT CALENDAR . ...............................
Director Worthington motioned to approve the Consent Calendar as presented,
Director Schafer seconded. Motion carried 5 -0.
REPORTS
MINUTE APPROVAL
Minutes of Regular The Minutes of the Regular Meeting of August 9,
Meeting, August 9, 2005 2005, were approved as distributed.
Minutes of CMSD Special The Minutes of the Special Meeting of August 11,
Meeting, August 11,2005 2005, were approved as distributed.
Minutes of Recycling The Minutes of the Recycling Committee Meeting
Committee Meeting, of August 12, 2005, were approved as distributed.
August 12, 2005
MANAGER'S REPORTS
Refunds There were no refunds for the month of August
2005.
Occupancy Report and The Trash Occupancy Count documented an
Payment of $194,652.95 increase of 4 units for the occupancy report for
to Costa Mesa Disposal — solid waste collection as of September 1, 2005,
September 2005 therefore, the total for September is 21,261.
Board directed Staff to prepare a warrant for
$194,652.95 to Costa Mesa Disposal on October 1,
2005, for September 2005 collection count of
21,261.
Monthly Spill Report to The Monthly Spill Report to the Regional Water
Regional Water Quality Quality Control Board (RWQCB) for
Control Board (RWQCB) August 2005 was accepted as submitted.
ENGINEER'S REPORTS
Project Status Report The Project Status Report dated September 2005
was accepted as submitted.
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TREASURER'S REPORTS
COSTA MESA SANITARY DISTRICT
MINUTES OF BOARD OF DIRECTORS REGULAR MEETING
SEPTEMBER 14, 2005
PAGE 3
Financial Report as of July The Financial Report as of July 31, 2005 was
31, 2005 accepted as submitted.
Treasurer's Report as of The Treasurer's Report as of July 31, 2005 was
July 31, 2005 accepted as submitted.
Treasurer's Report as of The Treasurer's Report as of August 31, 2005 was
August 31, 2005 accepted as submitted.
Warrant 2006 -3 for Warrant Resolution #CMSD 2006 -2 was approved,
September 2005 in the authorizing the President and Secretary to sign the
amount of $965,726.68 warrant ratifying the payment of certain claims and
demands, and specifying the funds out of which the
same were paid in the amount of. $965,726.68.
aDirectors Expenses for the Director Compensation and Expense
Month of August 2005 Reimbursement for the Month of August 2005 were
approved and ratified as follows:
Director Ferryman: $340.00
Director Perry: $1,114.09
Director Schafer: $1,112.12
Director Woodside: $510.00
Director Worthington: $1,094.92
.......................... END OF CONSENT CALENDAR ..........................
WRITTEN COMMUNICATIONS
Ms. Revak reported there were no written comments received.
PUBLIC COMMENTS
Ms. Kevillian expressed her appreciation for the fine job in trash collection
performed by the District
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COSTA MESA SANITARY DISTRICT
MINUTES OF BOARD OF DIRECTORS REGULAR MEETING
SEPTEMBER 14, 2005
�g PAGE 4
MANAGER'S REPORTS
STANDARDIZED TRASH CONTAINER PROGRAM REPORTS
Mr. Shef presented the Ordinance Enforcement Summary Report for the
month of August 2005 as well as a consolidated year to date itemized
report of properties investigated. Letters of enforcement are being sent to
residents whose properties are listed at least twice during the period.
Discussion held regarding trash containers in alleys.
Mr. Fauth provided an update on standardized container inventory and
recommended the Board authorize the Ordinance Enforcement Officer
and Costa Mesa Disposal to increase awareness of addresses collected
from and report those cases identified to CMSD Staff for correction, back -
charging for the last year and removal of the containers from ineligible
small businesses. Mr. Fauth requested Costa Mesa Disposal correct their
tracking of serial numbers to residential addresses and continue tracking
container inventory.
Mr. Fauth presented photographs of homes on Placentia where an
extreme excess of large items were on the street for collection. President
Ferryman noted that this is an abuse of the large item collection program
and the homeowner should be advised that such amounts of large items
will not be collected.
Mr. Shef presented photographs of alleys where problems in placement of
the containers have been noted. There are areas where it is difficult or
impossible for the contractor to maneuver the trash vehicle in order to pick
up the trash. Mr. Hamers noted that alleys in the City are 20 feet wide.
City of Costa Mesa Ordinance requires that containers be removed from
public view.
Director Schafer suggested putting the alley situation on hold until the
2006 Strategic Planning Workshop.
CMSD STRATEGIC PLAN
YEAR 2005 STRATEGIC PLANNING ACTION ITEMS
Mr. Hamers noted that the Board is in receipt of a City of Costa Mesa Staff
Report to the Costa Mesa City Council recommending they discontinue
negotiations on providing field.%&PAees crew services to CMSD.
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COSTA MESA SANITARY DISTRICT
MINUTES OF BOARD OF DIRECTORS REGULAR MEETING
SEPTEMBER 14, 2005
PAGE
Mr. Hamers reported Staff has been meeting on a regular basis every 7 to
10 days to discuss all options available to contract out, purchase
equipment, lease, etc. to provide CMSD field services, and a great deal of
progress has been made. Mr. Hamers suggested the Board may want to
have a Special Meeting to be apprised of the status of field crew services.
President Ferryman expressed his desire for Staff to produce a product
showing comparison of contracting out versus hiring staff to perform these
services along with a recommendation to the Board. Mr. Hamers reported
two financial analyses are completed and are available for review.
Mr. Hamers suggested a mid - planning review for the Board on the status
of field crew services.
It was agreed that the October Regular meeting date be moved to
Wednesday, October 12, 2005 at 5:00 p.m. to allow time for a Staff
presentation on field crew services.
Mr. Hamers advised the Board that he and Mr. Fauth are meeting with Bill
Morris on Monday, October 19, 2005 to discuss discontinuance of the use of
City personnel to provide field crew services, go over division of equipment
and telemetry services.
Ms. Davis advised the City has not cashed the check from CMSD for
services provided by the City for the month of July and has advised CMSD
Staff that the payment was short. The City previously presented CMSD
with an invoice with an amount due at a 10% increase without having
discussed or having an agreement on such an increase with CMSD. The
Board, at the regular August meeting instructed Staff to pay only the
amount previously agreed to by the City and CMSD.
Mr. Hamers called attention to the transmittal letter to the County of the trash
and sewer collection rolls and Resolutions for the 2005 -2006 property tax
statements. Mr. Hamers commended Ms. Bjornson and all of Staff for their
extraordinary effort in assuring the data was submitted in a timely fashion.
NEW DISTRICT HEADQUARTERS
BUILDING AND GROUNDS AD HOC COMMITTEE
UPDATE ON IMPROVEMENTS
Mr. Fauth reported the Committee met to finalize best location for
• the flag.
COSTA MESA SANITARY DISTRICT
MINUTES OF BOARD OF DIRECTORS REGULAR MEETING
SEPTEMBER 14, 2005
PAGE 6
Mr. Fauth reported there are three primary areas including repair of
the roof, painting the building exterior and landscaping. It appears
in the District's best interest to hold off on landscaping while going
forward with repairing the roof and installing gutters all around f /1e
building. The Committee recommends postponing painting the
building until a later date.
Mr. Fauth reported he is receiving quotes to paint the exterior of the
building.
RESPONSE FROM CR &R ON TRASH COLLECTION RATES
Mr. Hamers presented letter to Mr. Ronnenberg of CR &R regarding the
trash collection rates along with a response which was void of statistics
or sufficient reasoning. Mr. Hamers reported calling Mr. Ronnenberg
requesting an acceptable response.
RECYCLING REPORTS
WASTE DIVERSION REPORT - AUGUST 2005 •
Ms. Revak presented the Waste Diversion Reports for August 2005
showing a 50.78% diversion rate.
Director Schafer motioned to receive and file the report. Director Perry
seconded. Motion carried 5 -0.
CONTRACT PAYMENT TO CR TRANSFER FOR RECYCLING SERVICES AND
DISPOSAL
PAYMENT FOR AUGUST 2005 SERVICES
Director Schafer motioned to ratify contract payment to CR Transfer for
recycling services and disposal for the month of July 2005 in the amount
of $213,623.15. Director Perry seconded. Motion carried 5 -0.
PAYMENT FOR JULY 2005 SERVICES
Director Schafer motioned to ratify contract payment to CR Transfer for
recycling services and disposal for the month of July 2005 in the amount
of $191,678.56. Director Woodside seconded. Motion carried 5 -0.
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COSTA MESA SANITARY DISTRICT
MINUTES OF BOARD OF DIRECTORS REGULAR MEETING
SEPTEMBER 14 2005
PAGE 7
JOINT MEETING WITH MIDWAY CITY SANITARY DISTRICT (MCSD) AT CMSD
HEADQUARTERS
Ms. Revak reported no meeting date has been received from Midway City
Sanitary District. Mr. Harriers noted that a new Manager was hired by MCSD.
President Ferryman and Director Schafer reported talking with the President
of MCSD and she expressed interest in the joint meeting. Director Schafer
will contact MCSD with regard to setting a date.
CMSD VIDEO
Mr. Fauth presented proposal from Monitor Video to produce a completely
new video in the amount of $12,380.00. Mr. Fauth reported this product will
be in a DVD format and would be available on the CMSD web site. This
project is on hold until completion of the exterior improvements to the facility.
RECYCLING COMMITTEE - FRIDAY, SEPTEMBER 9 2005 - 12:00 P.M., CMSD
BOARDROOM, 628 W. 19TH STREET, COSTA MESA, DIRECTORS WOODSIDE AND
FERRYMAN
RECYCLING COMMITTEE GOALS FOR 2005/2006
TOURS OF ORANGE COUNTY SANITATION DISTRICT
TOUR HELD AUGUST 24, 2005
Director Woodside presented photographs and a brief update on
the August 24 2005 tour attended by 11 residents and 2 Staff
members.
A Home School Group has expressed interest in a tour.
NON - PROFIT GROUP RECYCLING PROJECTS
A session with a Boy Scout Troop is scheduled for, September 19,
2005.
Director Woodside reported contact was made with the Girl Scout
Council to obtain information on Costa Mesa troops that may be
interested in a recycling project.
COSTA MESA SANITARY DISTRICT
MINUTES OF BOARD OF DIRECTORS REGULAR MEETING
a! SEPTEMBER 14, 2005
' PAGE 8
Director Worthington suggested Staff contact Newport -Mesa Unified
School District with regard to using a school bus for CMSD tours.
Director Worthington reported the Lion's Club recently used a NMUSD
bus at a cost of $24.00 /hour including the services of the bus driver.
SEWER SCIENCE PROGRAM
Director Woodside reported the Orange County Sanitation District
received a letter of support for their Sewer Science Program presented
in local high schools.
RECYCLING GROCERY STORE PLASTIC BAGS
Director Woodside reported on curbside recycling of plastic bags being
practiced in Dana Point, San Clemente and San Juan Capistrano. As
CMSD's trash collection program does not require separation of
recyclables, the program may not be applicable to CMSD residents.
Director Worthington reported speaking to George Lazaruk of CR &R
on how the program might work for CMSD residents.
LARGE ITEM COLLECTION 2005
Ms. Revak reported the Large Item Collection program began June 13,
2005 and concluded on August 26, 2005. The landfill tonnage totaled
508.52 tons at a total cost of $11,187.44. Recyclable White Goods
collected totaled 184.34 tons, amounting to a credit of $17,965.52
($97.45/ton) and a net profit of $6,778.08.
Ms. Revak provided a comparison of the 2002/2003/2004 and 2005
programs and a historical perspective from 1997 through 2005. White
goods accounted for 27% of all items collected.
ENGINEER'S REPORTS
WASTE DISCHARGE REQUIREMENTS — (WDR)
GENERAL UPDATE
Mr. Hamers reported the Statewide WDR is being drafted and Steering
Committee members are meeting to review and provide comments. Mr.
Hamers reported when the State WDR is implemented the regional WDR
will be rescinded. The State WDR does appear to be a little less
restrictive because other areas of California are not as advanced as in
Orange County and these agencies are requesting less restrictive
requirements.
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COSTA MESA SANITARY DISTRICT
MINUTES OF BOARD OF DIRECTORS REGULAR MEETING
SEPTEMBER 14, 2005
PAGE 9
Mr. Hamers reported the settlement between Coastkeepers and the
Garden Grove Sanitary District is not yet known.
PROJECT NO. 174 - GREASE CONTROL PROGRAM DEVELOPMENT
Mr. Hamers advised EEC is successfully implementing the District's
grease control program and works well with District Staff.
Mr. Fauth provided an update on the Permit statistics.
Discussion was held.
DEVELOPMENT AGREEMENT AT 1901 NEWPORT BLVD. - EXCESS SEWER
FLOWS
Mr. Hamers reported the agreement is not ready for presentation.
PROJECT NO. 175 - OCSD COOPERATIVE PROJECTS GRANT - TELEVISING
CMSD SEWER LINES
The Contractor is requesting a change in the contract indemnification
language. Mr. Hamers recommended that CMSD General Counsel Alan
Burns request resolution by Monday, September 26, 2005, and that the
contractor sign and produce insurance and bonds or they respectfully will
not be given the contract
Director Worthington motioned to give Attorney Burns authority to contact
the contractor requesting resolution by Monday, September 26, 2005 by
signing the contract and providing insurance and bonds or they will not be
given the contract. Director Schafer seconded. Motion carried 5 -0.
PROPOSAL TO PROVIDE ENGINEERING, INSPECTION AND PROJECT
ADMINISTRATIVE SERVICES
Mr. Hamers presented a proposal to provide engineering, inspection
and administrative services in conjunction with the televising contract
awarded at the July 2005 regular meeting.
Director Perry motioned to approve the Proposal to Provide
Engineering, Inspection and Project Administrative Services. Director
Woodside seconded. Motion carried 5 -0.
COSTA MESA SANITARY DISTRICT
MINUTES OF BOARD OF DIRECTORS REGULAR MEETING
►j SEPTEMBER 14, 2005
PAGE 10
TREASURER'S REPORTS
INVESTMENT OVERSIGHT COMMITTEE MEETING - WEDNESDAY, SEPTEMBER 14,
2005,5:30 P.M. (DIRECTORS PERRY AND WORTHINGTON
Ms. Davis reported the Investment Oversight Committee met at 5:30 p. m.
and will provide the Minutes at the October 2005 Board of Directors Meeting.
Discussion was held on investments.
ATTORNEY'S REPORT
CITY /DISTRICT AGREEMENT
As noted earlier in the meeting, the Board is in receipt of a City of Costa Mesa
Staff Report to Costa Mesa City Council recommending they discontinue
negotiations on providing field services crew services to CMSD.
CURBSIDE HHW AGREEMENT •
Mr. Burns reported Staff is close to providing a finalized agreement, subject to
verifying Curbside insurance policies. The Agreement will be brought back to
the Board for approval at the October 2005 meeting.
COSTA MESA DISPOSAL AND CR TRANSFER CONSOLIDATED AGREEMENT
Mr. Burns reported he has continued contacting Costa Mesa Disposal and CR
Transfer regarding their comments on the proposed agreement.
CLAIM - JUDITH A. WRIGHT - MANHOLE AT 407 HAMILTON
Mr. Burns advised the claim of Judith A. Wright infers the District is liable to
Wright because her rack apparatus on the back of her car hit a CMSD
manhole in Hamilton Street. Mr. Burns concluded this was not a dangerous
condition of public property for which there would be liability and the claim
should be rejected.
Motion made by Director Woodside, seconded to Director Perry, to reject the
claim of Ms. Wright. Motion carried unanimously.
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COSTA MESA SANITARY DISTRICT
MINUTES OF BOARD OF DIRECTORS REGULAR MEETING
• iJ rrg!NX SEPTEMBER 14, 2005
PAGE 11
RESOLUTION NO. 2005 -715 ACCEPTING THE VACATED RIGHT OF WAY FRONTING
THE DISTRICT HEADQUARTERS BUILDING
Mr. Burns presented Resolution No. 2005 -715 accepting the City's Resolution
05 -51 vacating excess right of way on 19th Street in front of the District's
headquarters at 628 W. 19th Street and their quitclaim deed for all easement
rights in said property in favor of the District.
Director Schafer motioned to approve Resolution No. 2005 -715. Director
Perry seconded the motion. Motion carried 5 -0.
LOCAL MEETINGS
ORANGE COUNTY SANITATION DISTRICT (OCSD)
REGULAR MEETING - JULY 20, 2005 (PRESIDENT FERRYMAN /DIRECTOR
SCHAFER)
• Director Ferryman reported the Board narrowed selection of legal counsel
to three and within the next month selection will be made.
SANTA ANA RIVER FLOOD PROTECTION AGENCY
A meeting of the Santa Ana River Flood Protection Agency was not held.
INDEPENDENT SPECIAL DISTRICTS OF ORANGE COUNTY ( ISDOC)
Director Schafer attended the meeting on August 2, 2005 and reported
they discussed the following:
• Next meeting at OCSD (October 28, 2005 - Quarterly meeting)
• Executive Board meeting held September 14, 2005.
• Director Worthington will be ISDOC Representative at the CSDA
Chapters meeting.
LOCAL AGENCY FORMATION COMMISSION (LAFCO)
Director Schafer attended the meeting on September 14, 2005 and
reported they discussed the following:
• ■ Spheres of Influence
■ Fourteen Annexations
COSTA MESA SANITARY DISTRICT
MINUTES OF BOARD OF DIRECTORS REGULAR MEETING
SEPTEMBER 14,2005
PAGE 12
CALIFORNIA SPECIAL DISTRICTS ASSOCIATION (CSDA)
• Director Schafer reported the next meeting date is September 26, 2005
• Director Schafer is running for re- election as Treasurer to the
Executive Board
MEETINGS OF: COSTA MESA CITY COUNCIL, OCCOG, WACO, CHAMBER OF
COMMERCE
OCCOG
President Ferryman attended the meeting held in Lake Forest and reported
the meeting was well attended.
WACO
Director Schafer attended the WACO meeting of August 5, 2005, and
reported the following:
Wes Bannister presented an update on water issues. •
Guest Speakers were Brad Hiltscher, Executive Legislative
Representative for Metropolitan Water District of Southern California
and Larry McKinney, Manager, County of Orange, Resources &
Development Management Department, Watershed & Coastal
Resources District
CASA
Director Worthington presented a report on the CASA Conference held in San
Diego August 17 through August 20.
• The Governor will likely be signing AB 1234, which is a bill pertaining
to Special Districts compensation and training required by Directors.
• Several Districts are advising neighborhoods of sewer spills as an
education for eliminating these problems.
• Consider providing residents with diagram showing difference between
storm drain system and sewer system
• Consider promoting lateral inspection of property as an Escrow
requirement inside District to protect the home buyer in a resale.
•
OLD BUSINESS
COSTA MESA SANITARY DISTRICT
MINUTES OF BOARD OF DIRECTORS REGULAR MEETING
SEPTEMBER 14,2005
PAGE 13
There was no old business discussed.
NEW BUSINESS
Alternate Meeting Date for November Regular Meeting
The CMSD November Regular Meeting will be held on Wednesday,
November 16, 2005 at 12:00 p.m.
Suggestions from Director Worthington Regarding CMSD DVD
Director Worthington presented an outline of material the District could
develop in a DVD to educate the community about sewer collection.
ORAL COMMUNICATIONS AND DIRECTOR COMMENTS
® ADJOURNMENT
At 8:01 p.m. President Ferryman adjourned the meeting.
SECRETARY
CJ
PRESIDENT
Costa''Mesa Sanitary District
PROJECT STATUS REPORT
October 2005
Project 1112100 -101 West Side Pumping Station Abandonment Study
The Manager /District Engineer and engineering staff met with an environmental consultant to
determine whether the project will be categorically exempt, require a Negative Declaration, or
whether an Environmental Impact Report (EIR) will be required under the CEQA
requirements. The consultant will prepare a proposal for an environmental constraint study
after the District prepares a new map of the overall project.
Project 1112100 -129 Bristol Street Pumping Station
The County of Orange plans on widening Irvine Avenue from Bristol'Street to University
Drive, which will cause relocation of the CMSD Tustin Pumping Station. The District can
upgrade the station to a level able to serve the redevelopment of the area. The upgrade
alleviates the need for the Bristol Street Pump Station and the project can be reduced to
construction of a new gravity sewer only. These findings were submitted to the Orange
County Development Agency and as requested the Sanitary District prepared a new three party
agreement reflecting these findings. The agreement is being reviewed by the three agencies.
Project 1112100 -135 Reconstructing Force Main for Elden Pumping Station (Phase IIl
• Construction is complete. The District and City. of Costa Mesa are awaiting comments from
P tY g
the State on the easement and rights -of -way documents submitted. A reminder letter was sent
to the O.C. Fairgrounds to continue consideration of the easements.
•
Project 1112100 -159 Televising Sewer Lines Program Years 98 -99, 99 -2000
Areas are televised as needed.
Project 1112100 -162 Pilot Program -Use of Enzymes to Control Grease and Odors
CMSD Staff is waiting for the results of the countrywide Phase II study that is testing enzymes
and bacteria prior to completion of the project.
Project 1112100 -166 Manhole & Pump Station Coating & Miscellaneous Work
The project was completed in July 2005.
Project 1112100 -167 Emerson Street Sewer Relocation
The design phase is continuing.
Protecting our cmwnw ity's heafth dy providing sofid waste and sewer coffection services.
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Project 1112100 -168 Tustin Pumping Station Remodel or Relocation
The construction of the Phase I gravity sewers is complete and the District Engineering Staff is designing .
the new pumping station.
Project 1112100 -171 Tustin Pump Station Force Main Rehabilitation -Phase I
The design phase is continuing.
Project 1112100 -173 South Coast Plaza Pump Station Force Main Replacement
The design phase is continuing.
Proiect 1112100 -174 FOG Proeyram Development and Implementation
The Board approved a consultant agreement with EEC to prepare program documents for the District's
fats, oils, and grease (FOG) program and to perform first year implementation services. The program
documents were reviewed and approved by the Board at a special meeting on December 6, 2004 and the
implementation began in January 2005. Letters and permits have been mailed to the food service
establishments and follow -up inspections are in progress.
Project 1112100 -175 OCSD Cooperative Project Grant - Televising CMSD Sewer Lines
The project was awarded at the July 2005 regular meeting, however, the Contractor is attempting to
renegotiate the indemnity provisions in the agreement.
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Protecting our community's heafth by providing solid waste and sewer coffection services.
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Costa Mesa Sanitary District
Minutes of Safety /Loss Control Committee Meeting September 21, 2005
(Rescheduled 2nd Quarter 2005 Meeting)
Present
Rob Hamers
Tom Fauth
Debbie Bjornson
Gerry Vasquez
Joan Revak
Yefim Tsalyuk
Paul Guzman
Joe Limon
Absent
Don Brown
Discussion:
Manager /District Engineer CMSD
Assistant Manager
Permit Processing Specialist
Maintenance Supervisor, City of Costa Mesa
Board Secretary /Program Manager /Clerk of the District
Engineer
CMSD Inspector
CMSD Inspector
Senior Maintenance Technician
I. CMSD # 175 - OCSD Cooperative Projects Grant — Televising Sewer Lines
Paul and Joe will be inspecting the 4,500 CMSD sewer manholes for infiltration
through the manhole walls plus determining whether the manhole cover is subject to
inflow from street flooding during rain storms. The effort is part of the sewer system
televising project that will assess inflow and infiltration (1 /1) in the District's system.
District Staff developed manhole assessment forms that include 1/1 in addition to
areas subject to deterioration. Because the manhole assessment includes lifting the
cover of 4,500 manholes, Rob recommended Joe and Paul consider having the
District purchase a manhole cover lifter
Gerry reported that Areas 7 and 11 have been cleaned in anticipation of the televising
contractor beginning his work in these areas. The District is performing the line
cleaning to decrease the contractor costs.
II. Backflow Preventer Check
The only CMSD pumping stations in the IRWD service area are the Santa Ana
Pumping Station and the Elden Pumping Station. Gerry is arranging for the backflow
preventers behind the water services to be certified as required each year and the
results forwarded to IRWD. The backflow preventer check at the remaining pumping
stations with water services has been completed.
III. Pumping Station SCE Grid Map 0
Rob provided Joe with a copy of the map showing the CMSD pumping stations by
SCE power grid. The map shows which pumping stations would be affected if an
entire SCE grid were to sustain an outage.
IV. CMSD Sewer Spills to date
Tom provided his matrix of sewers spills to date for 2005. The District has had only
two sewer main spills since January 1, 2005.
V. Tailgate Meetings and Field Crew Safety
Tom provided copies of a defensive driving brochure to Gerry for distribution to the
field crews. Tom and Gerry discussed the bi- weekly tailgate meetings and agreed to
continue meeting on a two week schedule.
VI. Pumping Station Security
Joe reported that four of the stations have no lock on the access door to the wet well
due to the lock mechanism having deteriorated from the sewer gas atmosphere.
Gerry will review and provide a recommendation on how to repair the locks.
VII. Project #156 - Tustin Pumping Station Relocation Phase I •
Paul reviewed the phase one completion of the gravity sewer mains in the
intersection of Irvine Avenue and Mesa Drive. Rob stated the phase two pumping
station relocation construction must be completed by July 1, 2007 when the County of
Orange begins the road realignment project.
Vlll. Project # 174 - Fats, Oils, and Grease (FOG) Control Program
Rob and Tom reviewed the results of the phase two project. According to the
information compiled by the District's consultant EEC during the project, the volume
of grease discharged into the system has decreased. Gerry stated it appeared this
was confirmed by the field crews' statements that certain lines contained less grease.
Next meeting to be October 18, 2005.
Distribution:
CMSD Safety Committee Members
Bill Morris, Director of Public Services, City of Costa Mesa
Terri Cassidy, Human Resources Manager, City of Costa Mesa
CMSD Board of Directors, at October 2005 regular meeting.
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