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Agenda Packets - Board - 2005-04-14Costa Mesa sanit,a-rv� District ` ... an .1ndependent Special District • 46,�r: nU...: AGENDA Jim Ferryman President Greg Woodside Vice President Arlene Schafer Director Art ]ferry Secretary Dan Worthingt ®n Director Public Comments. Any member of the public may address the Board. Speakers on agenda items should identify themselves to the Clerk before the meeting so that their input can be provided at the time the item is considered. Speakers on non - agenda items will be heard under Public Comments. Pursuant to State law, the Board may not discuss or take action on non - agenda items except under special circumstances. Speakers must limit their remarks to three minutes or as decided upon by the Presiding Officer. The Presiding Officer reserves the right to declare any speaker out of order. In compliance with ADA, contact Joan Revak, (949)645 -8400, 48 hours prior to meeting if assistance is needed (28 CFR 35.102.35.104 ADA Title ll). Regular Meeting — Thursday, April 14, 2005 • RECOMMENDED ACTION I. CALL TO ORDER —6:00 p.m. — 628 W. 1.9th Street, Costa Mesa II. PLEDGE OF ALLEGIANCE — Director Schafer III. INVOCATION — Director Woodside IV. ROLL CALL V. CONSENT CALENDAR - All matters listed under the Consent Calendar are considered to be routine and will be enacted in one motion in the form listed below. There will be no separate discussion on these items prior to the time the Board votes on the motion, unless members of the Board request specific items to be removed from the Consent Calendar for discussion, in which event the item will be removed from the Consent Calendar and considered in its normal sequence on the agenda. Reports Minute Approval 1. Recycling Committee — March 8, 2005 2. Regular Meeting — March 9, 2005 Manager's Reports • 3. Refunds Approve 4. Occupancy Report and payment to Costa Mesa Disposal — April 2005 Approve Protecting our community's health 'y providing solid waste and sewer coflection services. ,qov Costa Mesa Sanitaq District April 14, 2005 AGENDA Page 2 RECOMMENDED ACTION 5. Monthly Spill Report to Regional Water Quality Control Board (RWQCB) Receive and File Engineer's Reports 6. Project Status Report Receive and File Treasurer's Reports 7. Financial Reports as of February 28, 2005 Accept Report 8. Treasurer's Reports as of March 31, 2005 Accept Report 9. Warrant Register in the amount of $454,983.47 Approve Payments 10. Directors' Compensation and Reimbursement of Expenses for the Approve Compensation Month of March 2005 & Ratify Expenses -------------------------------------- - - - - -- -END OF CONSENT CALENDAR-------------------------------------- - - - - -- VI. WRITTEN COMMUNICATIONS VII. PUBLIC COMMENTS MANAGER'S REPORTS A. Standardized Trash Container Program Reports Consider B. CMSD Strategic Plan 1. Year 2005 Strategic Planning Action Items Receive & File 2. New District Headquarters a. Purchase of Software for Yearly Trash and Sewer Charges Update and Implementation Schedule b. Open House — Thursday, March 31, 2005 Accept Report\ c. Establish Building and Grounds Ad ec-Cbmmitte� Appoint Committee Members W C. Recycling Reports 1. Waste Diversion Report — March 2005 Receive and File D. Contract Payment to CR Transfer for recycling services and disposal 1. Payment for March 2005 Services Ratify Subject to ® Verification of Diversion Report by Staff Protecting our community's Health by providing solid waste and sewer collection services. gov Costa Mesa Sanitarv9 District April 14, 2005 AGENDA I Page 3 RECOMMENDED ACTION E. Agreements with Technology Resource Center (TRC) r(�r 1. Professional Services Agreement for Telemetry System Execute Agreement G Maintenance - -- —� 2. Professional Services Agreement for Information Technology �Exgreement System Maintenance F. Ordinance Enforcement Officer CalPERS Contribution Level Ratify Terms G. Spring 2005 Newsletter Update H. City /Districts Liaison Committee Meeting — March 25, 2005 Accept Report & Approve Minutes I. Recycling Committee — Monday, April 11, 2005 —12:00 p.m., CMSD Board Room, 628 W. 19'" Street, Costa Mesa (Directors Woodside and Worthington) 1. Recycling Committee Goals for 2005/2006 Update on Activities a. High School Tour of CR Transfer and OC Landfill Consider 2. Classroom Recycling Projects Consider IX. ENGINEER'S REPORTS A. Waste Discharge Requirements (WDR) 1. General Update Accept Report 2. Grease Control Program Development a. Program Implementation by EEC Update b. Use of OCHCA Inspectors Update c. Consideration of Charges to Food Service ents Update Establishments c o. &P t- � lac, c4V.c°', B. Cooperative Projects Grant from OCSD for Televising Sewer Lines Accept Report Report on Emergency and Non -Bid Sewer Work Accept Report X. T EASURER'S REPORTS A. 2004 Election Costs Accept Report and Approve Budget Adjustment 2005/2006 Budget Calendar Update Protecting our community's heafth by providing solid waste and sewer cohection services. crosdca.gov Costa Mesa Sanitay;r District April 14, 2005 AGENDA Page 4 of RECOMMENDED ACTION XI. ATTORNEY'S REPORTS XIII. OLD BUSINESS XIV. NEW BUSINESS A. Special District & Local Government Institute Administration Seminar Consider Attendance June 2 -4, 2005 Olympic Valley Protecting our community's health by providing solid waste and sewer collection services. gov A. City /District Operating Agreement Update B. Administrative Regulations Review C. Records Destruction Policy Update D. Agreement with OCSD for Transfer of Sewers — Watson Avenue Execute Agreement E. Resolution No. 2005 -706 Ordering that Publication of Ordinance No. 52 Aopt Resolution Has Occurred 1 �L F. Resolution No. 2005 -707 Ordering that Publication of Ordinance No. 53 opt Resolution Has Occurred d /d(Q G. Resolution No. 2005 -708 Ordering that Publication of Ordinance No. 54 Adopt Resolution Has Occurred Ap's XII. LOCAL MEETINGS / Orange County Sanitation District (OCSD) 1. Regular Meeting — March 23, 2005 (Director Ferryman) Accept Report B. Santa Ana River Flood Protection Agency /, 1. Executive Committee Meeting — March 24, 2005 Accept Report (Director Perry) C. Independent Special Districts of Orange County (ISDOC) Accept Report 1. Quarterly Meeting — Thursday, March 31, 2005 Accept Report D. Local Agency Formation Commission (LAFCO) Accept Report E. California Special Districts Association (CSDA) Accept Report F. Meetings of: Costa Mesa City Council Report on Matters OCCOG Pertaining to CMSD W ACO Chamber of Commerce XIII. OLD BUSINESS XIV. NEW BUSINESS A. Special District & Local Government Institute Administration Seminar Consider Attendance June 2 -4, 2005 Olympic Valley Protecting our community's health by providing solid waste and sewer collection services. gov Costa Adeso Sa.nitar�r D'strict AGENDA U XV. ORAL COMMUNICATIONS AND DIRECTOR COMMENTS XVI. ADJOURNMENT 0 C] April 14, 2005 Page 5 RECOMMENDED ACTION Protecting our community's health by providing solid waste and sewer collection .services. crosdcagov COSTA MESA SANITARY DISTRICT MINUTES OF RECYCLING COMMITTEE MEETING MARCH 8, 2005 The Costa Mesa Sanitary District Recycling Committee met at 12:00 p.m. at 628 W. 19th Street, Costa Mesa. Directors Present: Greg Woodside, Art Perry Staff Present: Rob Harriers, Tom Fauth, Joan Revak Director Woodside called the meeting to order at 12:00 p.m. RECYCLING COMMITTEE GOALS FOR 2005/2006 Staff provided an updated list of Recycling Committee Goals and reported continued attempts to contact the Girls Club and Boys and Girls Club. 0 CLASSROOM RECYCLING PROJECTS 1_J A high school tour of the CR Transfer Materials Recovery Facility (MRF) was suggested. Director Perry recommended the third week in May for students from Estancia High School and will contact teachers to arrange. Mr. Fauth will arrange for tour with CR Transfer. PUBLIC RESTROOMS The idea of public restrooms for Costa Mesa appears to have a lot of obstacles to overcome and the Committee determined it is not a viable option at this time. ANYTHING INTO OIL - A TRASH DISPOSAL ALTERNATIVE Mr. Fauth presented an article on Anything Into Oil from Discover magazine and will obtain more information on this subject. HOUSEHOLD HAZARDOUS WASTE (HHW) Mr. Fauth presented a matrix of effective dates of recycling batteries and other electronic waste. Protecting our community's health by providing solid waste and sewer collection services. crosdca yov st COSTA MESA SANITARY DISTRICT MINUTES OF RECYCLING COMMITTEE MEETING MARCH 8, 2005 The Costa Mesa Sanitary District Recycling Committee met at 12:00 p.m. at 628 W. 19th Street, Costa Mesa. Directors Present: Greg Woodside, Art Perry Staff Present: Rob Harriers, Tom Fauth, Joan Revak Director Woodside called the meeting to order at 12:00 p.m. RECYCLING COMMITTEE GOALS FOR 2005/2006 Staff provided an updated list of Recycling Committee Goals and reported continued attempts to contact the Girls Club and Boys and Girls Club. 0 CLASSROOM RECYCLING PROJECTS 1_J A high school tour of the CR Transfer Materials Recovery Facility (MRF) was suggested. Director Perry recommended the third week in May for students from Estancia High School and will contact teachers to arrange. Mr. Fauth will arrange for tour with CR Transfer. PUBLIC RESTROOMS The idea of public restrooms for Costa Mesa appears to have a lot of obstacles to overcome and the Committee determined it is not a viable option at this time. ANYTHING INTO OIL - A TRASH DISPOSAL ALTERNATIVE Mr. Fauth presented an article on Anything Into Oil from Discover magazine and will obtain more information on this subject. HOUSEHOLD HAZARDOUS WASTE (HHW) Mr. Fauth presented a matrix of effective dates of recycling batteries and other electronic waste. Protecting our community's health by providing solid waste and sewer collection services. crosdca yov Costa Mesa Sanitary District Minutes of Recycling Committee Meeting March 8, 2005 Page 0- IWMD HHW COLLECTION CENTER DATA -COSTA MESA Mr. Fauth presented a matrix depicting the number of trips by Costa Mesa residents to the four local Household Hazardous Waste facilities in Orange County from July 2003 to June 2004. PUBLIC COMMENTS There were no public comments. The meeting was adjourned at 12:44 p.m. Secretary President n �J • Protecting our community's health by providing solid waste and sewer collection services. crosdcagov C: COSTA MESA SANITARY DISTRICT MINUTES OF BOARD OF DIRECTORS REGULAR MEETING MARCH 9, 2005 CALL TO ORDER The Board of Directors of the Costa Mesa Sanitary District met in regular session on March 9, 2005, at 6:00 p.m. at 628 W. 19th Street, Costa Mesa. President Ferryman called the meeting to order at 6:00 p.m. PLEDGE OF ALLEGIANCE Director Perry led the Pledge of Allegiance INVOCATION Director Woodside gave the invocation. ROLL CALL DIRECTORS PRESENT: James Ferryman, Greg Woodside, Art Perry, Arlene Schafer, Dan Worthington DIRECTORS ABSENT: None STAFF PRESENT: Robin Harriers, Manager /District Engineer; Alan Burns, Legal Counsel; Tom Fauth, Assistant Manager; Joan Revak, Board Secretary/Program Manager /Clerk of the District; Wendy Davis, Treasurer; Sherry Kallab, Accountant; Denise Gilbert, Permit Processing Specialist; Ron Shef, District Ordinance Enforcement Officer OTHERS PRESENT: None COSTA MESA SANITAky DISTRICT MINUTES OF BOARD OF DIRECTORS REGULAR MEETING Y MARCH 9, 2005 PAGE 2 . ............................... CONSENT CALENDAR . ............................... Director Schafer motioned to approve the Consent Calendar as presented. Director Perry seconded. Motion carried 5 -0. REPORTS MINUTE APPROVAL Minutes of Recycling Committee Meeting, February 7, 2005 Minutes of Investment Oversight Committee Meeting, February 10, 2005 Minutes of Regular Meeting, February 10, 2005 MANAGER'S REPORTS Refunds The Minutes of the Recycling Committee Meeting of February 7, 2005, were approved as distributed. The Minutes of the Investment Oversight Committee Meeting, February 10, 2005, were approved as distributed. The Minutes of the Regular Meeting of February 10, 2005, were approved as distributed. There were no refunds requested for the month of February 2005. Occupancy Report and The Trash Occupancy Count documented an Payment of $188,831.54 increase of 3 units for the occupancy report for to Costa Mesa Disposal — solid waste collection as of March 1, 2005. March 2005 Therefore, the total for March is 21,244. Board directed Staff to prepare a warrant for $188,831.54 to Costa Mesa Disposal on April 1, 2005, for payment for March trash collection based on the March count of 21,244. Monthly Spill Report to The Monthly Spill Report to the Regional Water Regional Water Quality Quality Control Board (RWQCB) for February 2005 Control Board (RWQCB) was accepted as submitted. ENGINEER'S REPORTS Project Status Report The Project Status Report dated March 2005 was accepted as submitted. lJ • • COSTA MESA SANITARY DISTRICT. MINUTES OF BOARD OF DIRECTORS REGULAR MEETING a, MARCH 9, 2005 PAGE 3 TREASURER'S REPORTS Financial Report as of The Financial Report as of January 31, 2005 was January 31, 2005 accepted as submitted. Treasurer's Reports as of The Treasurer's Reports as of February 28, 2005 February 28, 2005 was received and filed. Warrant 2005 -09 for Warrant Resolution #CMSD 2005 -09 was February 2005 in the approved, authorizing the President and Secretary amount of $587,308.77 to sign the warrant and instructing the Treasurer to draw a warrant from the Costa Mesa Sanitary District General Fund in the amount of $587,308.77. Directors Expenses for the Director Compensation and Expense Month of February 2005 Reimbursement for the Month of February 2005 were approved and ratified as follows: Director Ferryman: $340.00 Director Perry: $761.00 Director Schafer: $1142.58 Director Woodside: $510.00 Director Worthington: $680.00 .......................... END OF CONSENT CALENDAR .......................... WRITTEN COMMUNICATIONS Mr. Hamers reported he received a communication from Jose de Jesus Martinez, P.E., Centerline Deputy Program Manager, OCTA, reporting the Centerline Project has been put on hold. PUBLIC COMMENTS There were no public comments, no public in attendance. COSTA MESA SANITARY DISTRICT u MINUTES OF BOARD OF DIRECTORS REGULAR MEETING ' MARCH 9, 2005 PAGE 4 MANAGER'S REPORTS STANDARDIZED TRASH CONTAINER PROGRAM REPORTS Mr. Shef reported he has noticed containers still being put back with the lids open. A few residents living in cul -de -sacs have reported parking problems when containers are in the street. Director Schafer reported she received a phone call regarding an elderly resident being unable to move her container to the curb. Mr. Fauth has been in contact with the resident and has resolved the situation. Mr. Fauth reported he placed the order for additional containers and they are currently in production. Mr. Shef presented the ordinance enforcement summary report covering the month of February 2005. Mr. Shef's summary report contained the following information: • 10 -15 flyers given to residents • Mr. Shef reported the combination of wind and rain made for many overturned containers CMSD STRATEGIC PLAN YEAR 2005 STRATEGIC PLANNING ACTION ITEMS Mr. Hamers reported the District is proceeding with Strategic Plan Action Items as scheduled. The Strategic Plan Action Items was received and filed. NEW DISTRICT HEADQUARTERS PURCHASE OF SOFTWARE FOR YEARLY TRASH AND SEWER CHARGES AND IMPLEMENTATION SCHEDULE Mr. Hamers reported the software purchase was successfully negotiated with Springbrook. Mr. Fauth reported he authorized the initiation of the conversion process. OPEN HOUSE -THURSDAY, MARCH 31, 2005 Mr. Fauth reported the DMV will be closed the entire day of March 31, 2005, and the permit application has been received. Mr. Fauth will submit the application for parking on the DMV lot to the • California Highway Patrol. • • JA COSTA MESA SANITARY DISTRICT MINUTES OF BOARD OF DIRECTORS REGULAR MEETING MARCH 9, 2005 PAGE 5 The open house flyer will be modified to remove the wording "Parking available at DMW and signs will be posted the evening of the event once the parking permit situation has been finalized. Wording will be added stating "light refreshments" and the hours changed to 4:00 to 7:00 p.m. Ms. Revak faxed the invitation list to Directors. Director Schafer suggested calling the Chamber of Commerce to arrange a ribbon - cutting ceremony. Mr. Fauth provided a list of items to be installed prior to the Open House event (i.e., maps, lighting, landscaping improvements). RECYCLING REPORTS WASTE DIVERSION REPORT - FEBRUARY 2005 Ms. Revak presented the Waste Diversion Reports for February 2005 showing a 49.26% diversion rate. The report was received and filed. CONTRACT PAYMENT TO CR TRANSFER FOR RECYCLING SERVICES AND DISPOSAL PAYMENT FOR FEBRUARY 2004 SERVICES Director Perry motioned to ratify contract payment in the amount of $154,167.12 to. CR Transfer for recycling services and disposal for the month of February 2004. Director Woodside seconded. Motion carried 5 -0. RECYCLING COMMITTEE - MONDAY. MARCH 8, 2005 - 9:00 A.M.. CMSD BOARDROOM, 628 W. 19TH STREET, COSTA MESA, DIRECTORS WOODSIDE AND PERRY RECYCLING COMMITTEE GOALS FOR 2005/2006 Director Woodside provided an updated list of Recycling Committee Goals and highlighted the ongoing discussions with the Girls Club and Boys and Girls Club. COSTA MESA SANITARY DISTRICT u MINUTES OF BOARD OF DIRECTORS REGULAR MEETING MARCH 9, 2005 PAGE 6 • CLASSROOM RECYCLING PROJECTS Director Woodside gave a brief update on a new project called Sewer Science. Classes for Vermiculture are scheduled in April. Discussion was held regarding a bus field trip to CR &R for high school students. PUBLIC RESTROOMS Director Woodside reported the Committee has been researching the possibility of implementing a public restroom program in the City of Costa Mesa. The Committee is investigating a possible revenue stream to offset the cost of the facilities. ANYTHING INTO OIL - A TRASH DISPOSAL ALTERNATIVE Director Woodside provided a flyer from Discover magazine. HOUSEHOLD HAZARDOUS WASTE (HHW) DISPOSAL REQUIREMENTS DATA Director Woodside distributed a matrix of effective dates of recycling batteries and other electronic waste. IWMD HHW COLLECTION CENTER DATA -COSTA MESA Director Woodside distributed a matrix depicting the number of trips to the four local Household Hazardous Waste facilities from July 2003 to June 2004. Director Woodside suggested including maps to the HHW sites be included on the District's website. ENGINEER'S REPORTS WASTE DISCHARGE REQUIREMENTS (WDR) GENERAL UPDATE Mr. Hamers reported grease control programs are being implemented. 0 • COSTA MESA SANITARY DISTRICT MINUTES OF BOARD OF DIRECTORS REGULAR MEETING MARCH 9, 2005 PAGE 7 GREASE CONTROL PROGRAM DEVELOPMENT PROGRAM IMPLEMENTATION BY EEC Mr. Hamers reported Staff is meeting with EEC to discuss the best places to start to reduce grease. A separate report has been prepared for structural problems. USE OF OCHCA INSPECTORS Mr. Hamers reported the issue is still in negotiations. CONSIDERATION OF CHARGES TO FOOD SERVICE ESTABLISHMENTS Mr. Hamers had no update report. COOPERATIVE PROJECTS GRANT APPLICATION TO OCSD 0 OCSD COOPERATIVE PROJECTS CONTRACT NO. 0403 Mr. Hamers presented the Cooperative Project Contract No. 0403. Mr. Hamers reported the District has very little infiltration, but has experienced inflow during the rains. Mr. Hamers reported OCSD grant will fund 50% of the televising of the system. Director Perry motioned to approve Contract No. 0403 with OCSD. Director Schafer seconded. Motion carried 5 -0. REPORT ON EMERGENCY AND NON -BID SEWER WORK Mr. Hamers reported an emergency repair to the Tustin Pumping Station. TREASURER'S REPORTS BOARD OF DIRECTORS EXPENSE REIMBURSEMENT ORDINANCE NO. 52 Ms. Davis presented two versions of Ordinance No. 52 for the Board's review. Discussion was held regarding whether to keep the Board of Directors' Expense Reimbursement Ordinance as it has been or modify it to remove automobile mileage reimbursement. COSTA MESA SANITARY DISTRICT u MINUTES OF BOARD OF DIRECTORS REGULAR MEETING ' MARCH 9, 2005 PAGE 8 Director Perry motioned to approve Ordinance No. 52 retaining automobile mileage reimbursement at the current standard mileage rate established by the Internal Revenue Service. Director Schafer seconded. Motion as follows: Ayes: Directors Perry, Schafer, Ferryman Noes: Directors Woodside and Worthington RESOLUTION NO. 2005 -704, IMPLEMENTING THE PROVISIONS OF SECTION 414(H)(2) OF THE INTERNAL REVENUE CODE (IRC) PROVIDING THAT PART -TIME EMPLOYEES CONTRIBUTE EMPLOYEE SHARE TO PERS Ms. Davis introduced Resolution No. 2005 -704, A RESOLUTION OF THE BOARD OF DIRECTORS OF THE COSTA MESA SANITARY DISTRICT ESTABLISHING THE EMPLOYER PICK -UP FOR THE PUBLIC EMPLOYEES' RETIREMENT SYSTEM. Director Schafer motioned to adopt Resolution No. 2005 -704. Director Woodside seconded. Motion carried 5 -0. Ms. Davis requested discussion of a non - agenda item, stating there was a need to take immediate action on the item due to the need arising after the agenda was prepared. Director Schafer motioned that the need arose to discuss an item after the agenda was prepared and that there was a need to take immediate action. Director Worthington seconded. Motion carried 5 -0. Ms. Davis provided a brief review of Resolution 2005 -705 A RESOLUTION OF THE BOARD OF DIRECTORS OF THE COSTA MESA SANITARY DISTRICT ESTABLISHING EMPLOYER PAID MEMBER CONTRIBUTIONS. Director Perry motioned to adopt Resolution 2005 -705. Director Schafer seconded. Motion carried 5 -0. 2005 -2006 BUDGET CALENDAR Ms. Davis reported Staff is on schedule with the 2005 -06 budget calendar. ATTORNEY'S REPORTS CITY /DISTRICT OPERATING AGREEMENT Mr. Hamers provided a brief review of the remaining item to reach consensus on the City /District Operating Agreement. • • r1 ICJ COSTA MESA SANITARY DISTRICT u MINUTES OF BOARD OF DIRECTORS REGULAR MEETING MARCH 9, 2005 PAGE 9 Discussion was held regarding outsourcing the service. Board directed the Manager /District Engineer to investigate outsourcing sewer cleaning services. ORDINANCE NO. 53 ESTABLISHING PLACE OF REGULAR MEETINGS Mr. Burns introduced Ordinance No. 53 - AN ORDINANCE OF THE BOARD OF DIRECTORS OF THE COSTA MESA SANITARY DISTRICT CHANGING THE DISTRICT HEADQUARTERS. Director Perry motioned to adopt Ordinance No. 53, Changing the District Headquarters. Director Woodside seconded. Motion carried 5 -0. ORDINANCE NO. 54 AMENDING OPERATIONS CODE TO ESTABLISH PERSONNEL RULES AND TO AUTHORIZE MANAGER TO PROMULGATE ADMINISTRATIVE REGULATIONS ® Mr. Burns introduced Ordinance No. 54 - AN ORDINANCE OF THE .BOARD OF DIRECTORS OF THE COSTA MESA SANITARY DISTRICT AMENDING THE DISTIRCT'S OPERATIONS CODE TO ESTABLISH PERSONNEL RULES AND TO AUTHORIZE THE MANAGER TO PROMULGATE ADMINISTRATIVE REGULATIONS. Director Schafer motioned to adopt Ordinance No. 54. Director Woodside seconded. Motion carried 5 -0. RECORDS DESTRUCTION POLICY Mr. Burns reported Staff is working on a records destruction policy in accordance with the new law. GIFTS Mr. Burns provided an article on gifts and the Political Reform Act from Western Cities magazine for the Board's review. RESOLUTION NO. 2005 -700 ORDERING THAT PUBLICATION OF ORDINANCE NO. 48 HAS OCCURRED. ® Director Woodside motioned to approve Resolution No. 2005 -700. Director Schafer seconded. Motion carried 5 -0. COSTA MESA SANITARY DISTRICT u MINUTES OF BOARD OF DIRECTORS REGULAR MEETING ' MARCH 9, 2005 PAGE 10 RESOLUTION NO. 2005 -701 ORDERING THAT PUBLICATION OF ORDINANCE NO. 49 HAS OCCURRED. Director Perry motioned to approve Resolution No. 2005 -701. Director Schafer seconded. Motion carried 5 -0. RESOLUTION NO. 2005 -702 ORDERING THAT PUBLICATION OF ORDINANCE NO. 50 HAS OCCURRED. Director Woodside motioned to approve Resolution No. 2005 -702. Director Schafer seconded. Motion carried 5 -0. RESOLUTION NO. 2005 -703 ORDERING THAT PUBLICATION OF ORDINANCE NO. 51 HAS OCCURRED. Director Perry motioned to approve Resolution No. 2005 -703. Director Schafer seconded. Motion carried 5 -0. LOCAL MEETINGS ORANGE COUNTY SANITATION DISTRICT (OCSD) REGULAR MEETING - FEBRUARY 23, 2005 (DIRECTOR FERRYMAN Director Ferryman attended the OCSD meeting and reported the following: • Funding for full secondary treatment • Mr. Hamers reported congratulations letters were sent to congressional delegation members INDEPENDENT SPECIAL DISTRICTS OF ORANGE COUNTY (ISDOC) Director Schafer attended the February 1, 2005 meeting and reported the following: ■ Secretary letter regarding including Vector Control District and cemetery districts in the 1/3 formula QUARTERLY MEETING - THURSDAY, MARCH 31, 2005,12:00 P.M. Director Schafer announced the quarterly meeting will be March 31, 2005. • Directors Schafer, and Ferryman will attend. Director Perry will check his schedule and let Ms. Revak know of his attendance. • • COSTA MESA SANITARY DISTRICT MINUTES OF BOARD OF DIRECTORS REGULAR MEETING MARCH 9, 2005 PAGE 11 MEMBERSHIP DUES FOR 2005 -2006 IN THE AMOUNT OF $50.00 Director Schafer motioned to approve payment of membership dues in the amount of $50.00. Director Perry seconded. Motion carried 5 -0. LOCAL AGENCY FORMATION COMMISSION ( LAFCO) Director Schafer attended the February 9, 2005, LAFCO meeting and reported the following: ■ MSRs (2 sets) discussed CALIFORNIA SPECIAL DISTRICTS ASSOCIATION (CSDA) Director Schafer attended the CSDA meeting on February 25, 2005, and reported they discussed the following: • Legislative meeting • Director Schafer named Woman of the Year — presentation ceremony upcoming CALIFORNIA ASSOCIATION OF SANITATION AGENCIES (CASA) 2005 SPRING CONFERENCE - APRIL 28-30, 2005, NAPA VALLEY MARRIOTT Director Worthington expressed an interest in attending the April 28 -30, 2005 Spring Conference and will represent the Board. Director Schafer motioned to approve attendance for Director Worthington at the CASA 2005 Spring Conference. Director Perry seconded. Motion carried 5 -0. CHAMBER OF COMMERCE MEMBERSHIP INVESTMENT FOR 4/1/05 - 4/1/06 IN THE AMOUNT OF $400 Director Perry motioned to approve membership in the Chamber of Commerce in the amount of $400.00. Director Woodside seconded. Motion carried 5 -0. COSTA MESA SANITARY DISTRICT u MINUTES OF BOARD OF DIRECTORS REGULAR MEETING MARCH 9, 2005 PAGE 12 MEETINGS OF: COSTA MESA CITY COUNCIL, OCCOG, WACO, CHAMBER OF COMMERCE WACO Director Schafer attended and reported the following: • Jan Debay elected as new Chairman • Guest speaker Joseph Grindstaff OLD BUSINESS There was no old business discussed. NEW BUSINESS There was no new business discussed. ORAL COMMUNICATIONS AND DIRECTOR COMMENTS Director Ferryman reported he and Director Schafer attended the Orange County Leadership Symposium in Arrowhead and reported it was a very valuable experience. Mr. Hamers commended Board and Staff for the successful move to the new headquarters facility. ADJOURNMENT At 7:44 p.m., President Ferryman adjourned the meeting. SECRETARY PRESIDENT C] • Costa Mesa Sanitary District PROJECT STATUS REPORT April 2005 Project 1 1 1 21 00 -1 01 West Side Pumping Station Abandonment StudX The Manager /District Engineer and engineering staff are reviewing plans prior to performing a site review of the Newport Beach pump station where the new regional pump station will be located. Project 1112100 -129 Bristol Street Pumping Station The County of Orange plans on widening Irvine Avenue from Bristol Street to University Drive, which will cause relocation of the CMSD Tustin Pumping Station. The District can upgrade the station to a level able to serve the redevelopment of the area. The upgrade alleviates the need for the Bristol Street Pump Station and the project can be reduced to construction of a new gravity sewer only. These findings were submitted to the Orange County Development Agency and as requested the Sanitary District prepared a new three party agreement reflecting these findings. The agreement is being reviewed by the three agencies. . Project 1112100-135 Reconstructing Force Main for Elden Pumping Station (Phase Il) Construction is complete. The District and City of Costa Mesa are awaiting comments from the State on the easement and rights -of -way documents submitted. A reminder letter was sent to the O.C. Fairgrounds to continue consideration of the easements. Protect 1112100 -159 Televising Sewer Lines Program Years 98 -99 99 -2000 Various areas were televised in September 2004. Project 1112100-162 Pilot Program -Use of Enzymes to Control Grease and Odors The District retested the Ennix enzyme /bacteria in the W. 19th Street sewer where grease accumulates from all the restaurants. The results were submitted for inclusion in the Phase I countywide grease control study. CMSD Staff is waiting for the results of the countrywide Phase II study that is also testing enzymes and bacteria. Proiect 1112100 -166 Manhole & Pump Station Coating & Miscellaneous Work The project was awarded at the July 2004 regular meeting and construction is 80% complete. The City of Costa Mesa prohibits work from Thanksgiving to New Year, therefore, work is back in progress. Project 1112100-167 Emerson Street Sewer Relocation The design phase is continuing. Project 1112100 -168 Tustin Pumping Station Remodel or Relocation The design phase is being restarted now that the County of Orange is confident in the newly proposed road alignment. The City of Newport Beach will be constructing the new CMSD gravity lines with their new water lines in early 2005. Proiect 1112100 -171 Tustin Pump Station Force Main Rehabilitation -Phase I The design phase is continuing. Proiect 1112100-172 Waste Discharge Requirements (WDR) -Part I The Board approved a consultant agreement with EEC at the July 2003 regular meeting to perform an analysis of how fats, oils, and grease (FOG) from restaurants in the District are causing "hot spots ", backups, and sanitary sewer overflows (SSO's). The project is complete and is the basis for project #174. n �J Project 1112100-173 South Coast Plaza Pump Station Force Main Replacement The design phase is continuing. I* Project 1112100 -174 FOG Program Development and Implementation The Board approved a consultant agreement with EEC to prepare program documents for the District's fats, oils, and grease (FOG) program and to perform first year implementation services. The program documents were reviewed and approved by the Board at a special meeting on December 6, 2004 and the implementation began in January 2005. 0 ® TO: Costa Mesa Sanitary District Board of Directors FROM: Ron Shef, Ordinance Enforcement Officer DATE: April 5, 2005 SUBJECT: ORDINANCE ENFORCEMENT SUMMARY REPORT This report covers the monthly period of March 2005. A fair amount rain and wind also occurred this month. Many containers, notably after being empted, were knocked over due to considerable wind. Much of this occurs during the process of collection when the container is being lowered back to the street and the wind catches it the lid and empty container. More than twenty courtesy flyers were distributed to residents. Eight containers were over sprayed for graffiti. Early in the period, the drive along with Director Worthington concentrated on the West and West/Central portion of the District where tenant occupancy is higher due to large number of MFR. This is the typical area concentrated on by the Ordinance Enforcement Officer for monitoring and patrol. There are more containers seen here with graffiti and /or no lids primarily due to the attempt of the residents to identify their container among many and the physical abuse seen due to the high density area. Also, identification of the collection trucks, on specific routes, is difficult. Larger visible truck I.D. numbers is suggested both front and rear. A suggestion was made to provide container spray paint to CMD so as to cover graffiti during collection. Containers I.D. ® tagging would follow by others after graffiti removal. Moreover, the collection arms on the truck must be positioned properly so as to not cause damage to the containers and maintain their structural integrity. Finally, the area driven requires that most monitoring and does not reflect the image of the entire District. It represented only a small part of the bigger picture. • Code Enforcement Report March 2005 Date Street Index Address Street Name Description of Violation Action 3/9/2005 4060 626 Hamilton St At Curb Pink /Re 's. 3/9/2005 4060 2103 Wallace Av In View Pink /Re 's. 3/9/2005 3960 803 Governor St. In View Pink /Re 's. 3/9/2005 3960 924 Governor St. In View Pink/Re 's. to resident 3/9/2005 3960 939 Governor St. In View Pink/Re 's. to resident 3/9/2005 3960 944 Governor St. In View Pink /Re 's. 3/9/2005 3010 949 Congress St. In View Pink /Re 's. 3/9/2005 3010 964 Congress St. At Curb Pink /Re 's. 3/9/2005 3010 969 Congress St. In View Pink /Re 's. 3/9/2005 3010 974 Congress St. In View Pink /Re 's. 3/9/2005 6870 2182 State Av In View Pink /Re 's. 3/9/2005 6870 2185 State Av In View Pink /Re 's. 3/9/2005 5350 2199 National In View Pink /Re 's. Pink /Re 's. Pink /Re 's. 3/17/2005 4440 251 Knox St. In View Pink /Re 's. 3/17/2005 5590 1586 Orange Av In View Pink /Re 's. 3/17/2005 6590 1957 Santa Ana Av At Curb #622800 Pink /Re 's. 3/17/2005 7510 284 Walnut St. At Curb Pink flyer 3/17/2005 3760 2506 Fordham Dr. At Curb Pink /Re 's. 0 6/2005