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Agenda Packets - Board - 2005-03-09C� C"osta,Mesa San-itarN District ... an Independent Special District Greg Woodside Vice President Arlene Schafer Director ` - �IMYa Jim Ferryman President Art Perry Secretary Dan Worthington Director Public Comments. Any member of the public may address theBoard. r Speakers on agenda items should identify. them'selves�to, the Clerk before the emeeting so that, their input ;can be,provided at thetime the item is considered. Speakers on non - agenda items will tie heard un der .P,ublic Gomments..` Pursuant- to Statelaw, the Board may not ";, discuss or';take action on . non- agenda ,items except, under special circumstances. ; Speakers mju' sf limit their remarks to three minutes or as decided upon: by the Presiding Officer.' The Presiding Officer reserves the',rignt to declareanyspeakerout of order. In compliance with contact Joan Reyak (949)645 8400; 48 hours prior to meeting if assistance is needed (28 CFR.35.102.35.104 ADA Title ll): Regular Fleeting — Wednesday, March 9, 2®05 RECOMMENDED ACTION I. CALL TO ORDER —6:00 p.m. — 628 W. 19th Street, Costa Mesa II. PLEDGE OF ALLEGIANCE — Director Perry III. INVOCATION — Director Woodside IV. ROLL CALL V. CONSENT CALENDAR All matters listed under the Consent Calendar are considered to be routine and will be enacted in one motion in the form listed below. There will be no separate discussion on these items prior to the time the Board votes on the motion, unless members of the Board request specific items to be removed from the Consent Calendar for discussion, in which event the item will be removed from the Consent Calendar and considered in its normal sequence on the agenda. Reports Minute Approval 1. Recycling Committee — February 7, 2005 2. Investment Oversight Committee Meeting — February 10, 2005 3. Regular Meeting — February 10, 2005 Protecting our community's Health by providing solid waste and sewer collection services. crosdcagov Costa Mesa Sanitaq District AGENDA , • Manager's Reports 4 Refunds 5. Occupancy Report and payment to Costa Mesa Disposal — March 2005 6. Monthly Spill Report to Regional Water Quality Control Board (RWQCB) Engineer's Reports 7. Project Status Report Treasurer's Reports 8. Financial Reports as of January 31, 2005 9. Treasurer's Reports as of February 28, 2005 10. Warrant Register in the amount of $587,308.77 11. Directors' Compensation and Reimbursement of Expenses for the Month of February 2005 • -------------------------------------- - - - - -- -END OF CONSENT CALENDAR VI. WRITTEN COMMUNICATIONS VII. PUBLIC COMMENTS VIII. MANAGER'S REPORTS • A. Standardized Trash Container Program Reports B. CMSD Strategic Plan 1. Year 2005 Strategic Planning Action Items 2. New District Headquarters a. Purchase of Software for Yearly Trash and Sewer Charges and Implementation Schedule b. Open House — Thursday, March 31, 2005 C. Recycling Reports 1. Waste Diversion Report — February 2005 March 9, 2005 Page 2 RECOMMENDED ACTION Approve Approve Receive and File Receive and File Accept Report Accept Report Approve Payments Approve Compensation & Ratify Expenses Consider Receive & File Consider Accept Report Receive and File Protecting our community's health by providing solid waste and sewer collection services. crosdcagov Costa Mesa Sanitaq District AGENDA , 01", Contract Payment to CR Transfer for recycling services and disposal 1. Payment for February 2005 Services E. Recycling Committee — Tuesday, March 8, 2005 — 11:30 a.m., CMSD Board Room, 628 W. 19th Street, Costa Mesa (Directors Woodside and Perry) 1. Recycling Committee Goals for 2005/2006 V2� Classroom Recycling Projects Public Restrooms / LMod ! t 4. Anything Into Oil — A Trash Disposal Alternative 0�_5. Household Hazardous Waste (HHW) a. Disposal Requirements Data March 9, 2005 Page 3 RECOMMENDED ACTION Ratify Subject to Verification of Diversion Report by Staff Implementation of Goals Update on Schedule Update Accept Report Accept Report b. IWMD HHW Collection Center Data — Costa Mesa �6r Acc t Report • IX. ENGINEER'S REPORTS �? A. Waste Discharge Requirements (WDR) 1. General Update Verbal Report from Manager and Attorney 2. Grease Control Program Development a. Program Implementation by EEC Update b. Use of OCHCA Inspectors Updates /4 �1_ `� c. Consideration of Charges to Food Service Establishmen pdate B. Cooperative Projects Grant Application to OCSD Z,. OCSD Cooperative Projects Contract No. 0403 Execute Contract C. Report on Emergency and Non -Bid Sewer Work Accept Report X. TREASURER'S REPORTS • A. Board of Directors Expense Reimbursement Ordinance No. 52 Adopt Ordinance Protecting our community's Health by providing sorid waste and sewer collection services. crosdcagov Costa Mesa Sanita -q Distvict AGENDA 0 /B. C March 9, 2005 Page 4 RECOMMENDED ACTION Resolution No. 2005 -704, Implementing the Provisions of Section 414(h)(2) Adopt Resolution of the Internal Revenue Code (IRC) Providing that Part -Time Employees Contribute Employee Share to PERS 2005/2006 Budget Calendar XI. ATTORNEY'S REPORTS Update A. City /District Operating Agreement S� Wfi- fif � P v�Si , Qs~ �� Update QFF -avEA Ni xr B. Ordinance No. 53, Establishing Place of Regular Meetings Ado rdinance C. Ordinance No. 54, Amending Operations Code to Establish Adopt rdinance Personnel Rules and to Authorize Manager to Promulgate Administrative Regulations D Records Destruction Policy Update E. Gifts Accep eport F. Resolution No. 2005 -700 Ordering that Publication of Ordinance No. 48 Adpt esolution Has Occurred • G. Resolution No. 2005 -701 Ordering that Publication of Ordinance No. 49 dopt esolution Has Occurred H. Resolution No. 2005 -702 Ordering that Publication of Ordinance No. 50 A-d—opf esolution Has Occurred I. Resolution No. 2005 -703 Ordering that Publication of Ordinance No. 51 Adop Resolution Has Occurred XII. CAL MEETINGS A. Orange County Sanitation District (OCSD) 1. Regular Meeting – February 23, 2005 (Director Ferryman) Accept Report B. Independent Special Districts of Orange County (ISDOC) Accept Report &16 3d 1. Quarterly Meeting – Thursday, March 31, 2005, P.M. / Consider Attendance 2. Membership Dues for 2005 -2006 in the Amount of $50.00 Authorize Payment C. Local Agency Formation Commission (LAFCO) Accept Report /California D. Special Districts Association (CSDA) Accept Report Protecting our community's health by providing solid waste and sewer collection services. crosdcagov COSt"a Mesa SanitGIq District March 9, 2005 AGENDA Page 5 RECOMMENDED ACTION E-/ California Association of Sanitation Agenices (CASA) `�� No lw $ 1. 2005 Spring Conference — April 28 -30, 2005, Napa Valley Marr Consider Attendance F. Chamber of Commerce Membership Investment for 4/1/05 — 4/1/06 Authorize Payment In the amount of $400 G. Meetings of: Costa Mesa City Council OCCOG WACO Chamber of Commerce XIII. OLD BUSINESS XIV. NEW BUSINESS XV. ORAL COMMUNICATIONS AND DIRECTOR COMMENTS XVI. ADJOURNMENT • • Report on Matters Pertaining to CMSD Protecting our community's health by providing solid waste and sewer coflection services. crosdcagov P-j COSTA MESA SANITARY DISTRICT MINUTES OF RECYCLING COMMITTEE MEETING FEBRUARY 7, 2005 The Costa Mesa Sanitary District Recycling Committee met at 12:00 p.m. at 628 W. 19th Street, Costa Mesa. Directors Present: Greg Woodside, Arlene Schafer Staff Present: Rob Harriers, Tom Fauth, Joan Revak Director Woodside called the meeting to order at 12:00 p. m. STRATEGIC PLANNING 2005 — PUBLIC OUTREACH — CLASSROOM RECYCLING PROJECTS Director Woodside reported receiving a letter from Mr. Mark Heiberger, U.C. Master Gardener, thanking Mr. Fauth and Staff for the vermiculture and vermicomposting program presented to students in January. Public outreach to other organizations was discussed including the Girls Club of Orange County and the Girls and Boys Club. Staff will inquire as to the interest of these organizations. TELEPHONE BOOK RECYCLING PROGRAM WITH SCHOOLS Ms. Revak reported a total of 11,092 books (22.18 tons) were collected in the School Telephone Book Recycling Program that ran from November 17 through December 29, 2004. Further, Ms. Revak reported, the trend in telephone books is toward slimmer books weighing less and as expected the yearly tonnage totals are decreasing. Kline School was the winner in the elementary school category for the sixth year in a row. Costa Mesa High School, 7th and 8th grades won in the middle school category, and Monte Vista won the high school division. Ms. Revak also presented a history of the school telephone book program through 2004. Awards totaling $10,417.00 will be distributed to the schools. Protecting our community's health by providing solid waste andsewer collection services. costamesasanitarydiistrict.org Costa Mesa Sanitary District Minutes of Recycling Committee Meeting February 7, 2005 Page 2 CHRISTMAS TREE RECYCLING PROGRAM Ms. Revak reported the total tonnage was 190.55 tons for the Christmas Tree Recycling Program of 2004. Ms. Revak reported the trees are placed in the greenwaste pile at CR Transfer where they are ground for landfill cover or sent to power plants where they are used to produce energy. PUBLIC RESTROOMS Mr. Fauth reported he has been in contact with a representative who would like to review sites within the City appropriate to locate the restrooms. Director Woodside reported he spoke to the principal at Killybrooke School who was very enthusiastic about the concept. GOALS FOR 2005 -2006 The Committee drafted a list of goals of the Recycling Committee for 2005 -2006 to • be presented to the Board at the regular meeting on February 10, 2005. CITY OF COSTA MESA 3RD ANNUAL EARTH DAY — FAIRVIEW PARK SATURDAY, APRIL 16, 2005, 9:00 A.M. TO 12:00 P.M. Discussion was held on District participation in the City's Earth Day event on April 16, 2005 and the Committee will recommend forgoing District participation in the event this year. PUBLIC COMMENTS There were no public comments. The meeting was adjourned at 12:58 p.m. Secretary President 0 Protecting our community's health by providing solid waste and sewer collection services. costamesasanitarydtstrict.org • COSTA MESA SANITARY DISTRICT MINUTES OF INVESTMENT OVERSIGHT COMMITTEE MEETING FEBRUARY 10, 2005 CALL TO ORDER The meeting was called to order at 5:15 p.m. by the District Manager, Mr. Rob Hamers. ROLL CALL Committee Members Present: President Jim Ferryman (rotating committee member) Director Arlene Schafer(rotating committee member) Mr. Rob Hamers, Manager/ District Engineer Committee Members Absent: None • Staff Members Present: Mr. Tom Fauth, Assistant Manager Ms. Wendy Davis, Treasurer Ms. Sherry Kallab, Accountant NEW BUSINESS Review Building Repair Emergency Reserve Ms. Davis discussed the possible need for the District to establish a Reserve Fund for emergency repairs to the District's new headquarters building. The discussion included other types of Reserves and other Special District's policies. Discussion followed. PUBLIC COMMENTS There were no items discussed under public comments ADJOURNMENT The meeting adjourned at 5:58 p.m. Approved by: Secretary, Costa Mesa Sanitary District President, Costa Mesa Sanitary District Board of Directors Board of Directors COSTA MESA SANITARY DISTRICT MINUTES OF BOARD OF DIRECTORS REGULAR MEETING FEBRUARY 10, 2005 The Board of Directors of the Costa Mesa CALL TO ORDER Sanitary District met in regular session on February 10, 2005, at 6:00 p.m. at 628 W. 19th Street, Costa Mesa. President Ferryman called the meeting to order at 6:00 p.m. PLEDGE OF ALLEGIANCE Director Worthington led the Pledge of Allegiance INVOCATION Director Woodside gave the invocation. ROLL CALL DIRECTORS PRESENT: James Ferryman, Greg Woodside, Art Perry, Arlene Schafer, Dan Worthington DIRECTORS ABSENT: None STAFF PRESENT: Robin Hamers, Manager /District Engineer; Alan Burns, Legal Counsel; Tom Fauth, Assistant Manager; Joan Revak, Board Secretary/Program Manager; Wendy Davis, Treasurer; Sherry Kallab, Accountant; Debbie Bjornson, Permit Processing Specialist OTHERS PRESENT: None 0 COSTA MESA SANI''ARY DISTRICT MINUTES OF BOARD OF DIRECTORS REGULAR MEETING FEBRUARY 10, 2005 PAGE 2 . ............................... CONSENT CALENDAR. ............................... Director Perry motioned to approve the Consent Calendar as presented. Director Woodside seconded. Motion carried 4 -1, with Director Schafer abstaining because she was not in attendance at the January 12, 2005 Regular Meeting. REPORTS MINUTE APPROVAL Minutes of Recycling Committee Meeting, January 10, 2005 Minutes of Regular Meeting, January 12, 2005 Minutes of Special Meeting, January 22, 2005 MANAGER'S REPORTS Refunds The Minutes of the Recycling Committee Meeting of January 10, 2005, were approved as distributed. The Minutes of the Regular Meeting of January 12, 2005, were approved as distributed. The Minutes of the Special Meeting of January 22, 2005, were approved as distributed. There were no refunds requested for the month of February 2005. Occupancy Report and The Trash Occupancy Count documented an Payment of $188,804.87 increase of 10 units for the occupancy report for to Costa Mesa Disposal — solid waste collection as of February 1, 2005. February 2005 Therefore, the total for February is 21,241. Board directed Staff to prepare a warrant for $188,804.87 to Costa Mesa Disposal on March 1, 2005, for payment for February trash collection based on the February count of 21,241. Monthly Spill Report to The Monthly Spill Report to the Regional Water Regional Water Quality Quality Control Board (RWQCB) for January 2005 Control Board (RWQCB) was accepted as submitted. ENGINEER'S REPORTS Project Status Report The Project Status Report dated February 2005 was accepted as submitted. • • • COSTA MESA SANITARY DISTRICT + MINUTES OF BOARD OF DIRECTORS REGULAR MEETING FEBRUARY 10, 2005 • PACE 3 TREASURER'S REPORTS Financial Report as of The Financial Report as of December 31, 2004 December 31, 2004 was accepted as submitted. Treasurer's Reports as of The Treasurer's Reports as of January 31, 2005 January 31, 2005 was received and filed. Warrant 2005 -08 for Warrant Resolution #CMSD 2005 -08 was January 2005 in the approved, authorizing the President and Secretary amount of $541,550.88 to sign the warrant ratifying payments made by the Treasurer and authorizing the payments as shown to be paid together totaling $541,550.88. Directors Expenses for the Director Compensation and Expense Month of January 2005 Reimbursement for the Month of January 2005 were approved and ratified as follows: Director Ferryman: $680.00 Director Perry: $1020.00 Director Schafer: $1,020.00 + 7.50 Director Woodside: $680.00 Director Worthington: $ 850.00 END OF CONSENT CALENDAR .......................... WRITTEN COMMUNICATIONS Mr. Hamers reported he received a communication from OCTA stating they would still like ideas and comments for transportation planning. Mr. Hamers will provide a response to OCTA. Mr. Hamers presented a letter from Mr. Robert Socci, Senior Vice President, Voit Commercial Brokerage stating that he had a potential client with interest in purchasing the Costa Mesa Sanitary District headquarters building. PUBLIC COMMENTS 0 There were no public comments, no public in attendance. COSTA MESA SANITARY DISTRICT MINUTES OF BOARD OF DIRECTORS REGULAR MEETING l FEBRUARY 10, 2005 PAGE 4 MANAGER'S REPORTS STANDARDIZED TRASH CONTAINER PROGRAM REPORTS Mr. Fauth provided a report on the number of containers distributed to date. Fifty 90- gallon containers were ordered to replenish supplies. Residents are paying a fee of $25 per container. There are currently 46, 979 containers in use in the District. Discussion was held regarding the feasibility of charging residents for the actual cost of the containers. Mr. Fauth reported Mr. Burns has prepared a form to be completed by residents requesting free containers due to either disability or inability to pay. DISTRICT ORDINANCE ENFORCEMENT OFFICER REPORT The ordinance enforcement summary report covering the month of January 2005 was presented. Mr. Shef's summary report contained the following information: • 20 flyers given to residents and 4 containers oversprayed and ID tagged • • The combination of wind and rain made for many overturned containers. • Residences with Christmas trees, some with decorations still on them, and many large boxes filled with assorted debris delayed collection by causing drivers to exit the truck and manually collect the assorted debris. Director Worthington reported he has noticed many containers with the lids left open after pickup. Director Worthington expressed concern regarding odor and fly infestation during the summer months if this condition continues. Mr. Fauth reported he has already contacted the hauler to express the District's dissatisfaction with the containers being replaced in the street with the lids left open. Mr. Fauth reported successfully working with Mr. Bruce Hartley and Peter Naghavi to revise the street sweeping schedule to accommodate the trash pickup schedule. CMSD STRATEGIC PLAN YEAR 2005 STRATEGIC PLANNING ACTION ITEMS - SPECIAL MEETING JANUARY 22, 2005 Mr. Hamers reported the results of the Strategic Plan have been placed into a report for the Board's approval. 0 Director Schafer motioned to approve the Strategic Plan. Director Perry seconded. Motion carried 5 -0. COSTA MESA SANITARY DISTRICT MINUTES OF BOARD OF DIRECTORS REGULAR MEETING FEBRUARY 10, 2005 • PAGE 5 9/80 WORK SCHEDULE WITH HEADQUARTERS CLOSED EVERY OTHER FRIDAY Mr. Fauth presented a report on the 9/80 work schedule. Director Schafer motioned to approve the 9/80 work schedule. Director Woodside seconded. Motion carried 5 -0. MEMBERSHIP IN LEIBERT CASSIDY WHITMORE CONSORTIUM Mr. Hamers presented a report on membership with the Leibert Cassidy Whitmore Consortium. Mr. Burns has reviewed and approved the agreement as to form Director Perry motioned to execute the agreement with the Leibert Cassidy Whitmore Consortium in the amount of $1,710.00. Director Woodside seconded. NEW DISTRICT HEADQUARTERS AUTHORIZATION TO EXPEND ADDITIONAL FUNDS FOR PURCHASE OF SOFTWARE FOR YEARLY TRASH AND SEWER CHARGES Mr. Hamers requested authorization to expend additional funds for the purchase of software for the yearly trash and sewer charges. Mr. Hamers reported the agreement with Springbrook was to have contained software with the full range of capabilities for the yearly trash and sewer charges. The software provided is not adequate to perform the necessary functions. Mr. Fauth reported the agreement with Springbrook was to provide three things: 1) develop screens the way the District requested, 2) convert all the data from the old system to the new system, and 3) have the capability to export the data needed from of the system to the County and, when the County updates the information, import it for a correct database. Mr. Fauth reported the Springbrook failed to appropriately interpret the District's needs. Mr. Fauth received a proposal from Sierra and will analyze it. President Ferryman requested the Board expedite the investigation and • software purchase, mandating that the program be turnkey. President Ferryman directed Staff to express the Board's unhappiness with Springbrook and request consideration. COSTA MESA SANITARY DISTRICT s �d MINUTES OF BOARD OF DIRECTORS REGULAR MEETING FEBRUARY 10, 2005 PAGE G Mr. Burns suggested the District write a scope of services to convey what the District expects the product to do. Director Perry motioned to approve the negotiation of a software purchase, not to exceed $30,000. Director Schafer seconded. Motion carried 5 -0. OPEN HOUSE — THURSDAY, MARCH 31, 2005 Mr. Fauth reported he received a response from his letter to Ms. Lynn Sosa, Department of Motor Vehicles requesting the use of their parking lot for overflow parking for the one -night open house event. Ms. Sosa instructed Mr. Fauth that he needed to obtain a permit from the CHP. Mr. Fauth attempted to obtain the recommended permit and found a permit would not be necessary, just permission from the supervisor at the DMV and notification of the Costa Mesa Police Department not to ticket vehicles during the event. The event would have to begin at 5:00 instead of 4:00 to accommodate the DMV operation hours. • SDRMA LOSS PREVENTION SURVEY Mr. Fauth reported SDRMA visited the new building and made recommendations to secure the facility and bring it up to Title II ADA requirements. Suggested recommendations will be implemented. RECYCLING REPORTS WASTE DIVERSION REPORT —JANUARY 2005 Ms. Revak presented the Waste Diversion Reports for January 2005 showing a 49.25% diversion rate. The report was received and filed. CONTRACT PAYMENT TO CR TRANSFER FOR RECYCLING SERVICES AND DISPOSAL PAYMENT FOR DECEMBER 2004 SERVICES Director Perry motioned to ratify contract payment in the amount of $175,148.12 to CR Transfer for recycling services and disposal for the month of December 2004. Director Schafer seconded. Motion carried 5 -0. C. COSTA MESA SANITARY DISTRICT MINUTES OF BOARD OF DIRECTORS REGULAR MEETING a. FEBRUARY 10, 2005 PAGE 7 PAYMENT FOR JANUARY 2005 SERVICES Director Woodside motioned to approve contract payment in the amount of $174,242.50 to CR Transfer for recycling services and disposal for the month of January 2005, subject to verification of the diversion report by Staff. Director Perry seconded. Motion carried 5 -0. 2004 /2005 ORANGE COUNTY RESIDENTIAL TRASH COLLECTION SURVEY Ms. Revak distributed an update to the Orange County Residential Trash Collection Survey. REVISION TO JOB TITLE — ADD "CLERK OF THE DISTRICT" TO BOARD SECRETARY /PROGRAM MANAGER Mr. Hamers recommended that the job title of "Clerk of the District" be added to the existing "Board Secretary/Program Manager" title for purposes of continuity with existing policies and ordinances. Director Schafer motioned to revise the job title, adding "Clerk of the District" to Board Secretary/Program Manager. Director Perry seconded. Motion carried 5 -0. RECYCLING COMMITTEE — MONDAY FEBRUARY 7 2005 - 9:00 A.M. CMSD BOARDROOM, 628 W. 19TH STREET, COSTA MESA DIRECTORS WOODSIDE AND FERRYMAN STRATEGIC PLANNING 2005 — PUBLIC OUTREACH — CLASSROOM RECYCLING PROJECTS President Ferryman reported the Orange County Sanitation District is developing a program for high school students and will provide additional information to Director Woodside. Director Woodside reported receiving a letter from Mr. Mark Heiberger, U.C. Master Gardner, thanking Mr. Fauth and Staff for the vermaculture and vermacomposting program presented to students in January. TELEPHONE BOOK RECYCLING PROGRAM WITH SCHOOLS The School Telephone Book Recycling Program ran from November 17 through December 29, 2004. A total of 11,092 books (22.18 tons) were collected. • Kline School was the winner in the elementary school category for the sixth year in a row. Costa Mesa High School, 7th and 8th grades won in the middle school category, and Monte Vista won the high school division. COSTA MESA SANITARY DISTRICT ;a MINUTES OF BOARD OF DIRECTORS REGULAR MEETING FEBRUARY 10, 2005 PAGE 8 Ms. Revak reported Newport Heights should be added and Page School removed from the awards list. CHRISTMAS TREE RECYCLING PROGRAM Ms. Revak reported the total tonnage was 190.55 tons for the Christmas Tree Recycling Program of 2004. Ms. Revak reported the trees are placed in the greenwaste pile at CR Transfer where they are ground for landfill cover or sent to power plants where they are used to produce energy. PUBLIC RESTROOMS Mr. Fauth reported he has been in contact with a representative who would like to review sites within the City appropriate to locate the restrooms. Director Woodside reported he spoke to the principal at Killybrooke school who was very enthusiastic about the concept. GOALS FOR 2005 -2006 Director Woodside provided a brief report on the goals of the Recycling Committee for 2005 -2006. CITY OF COSTA MESA 3RD ANNUAL EARTH DAY — FAIRVIEW PARK SATURDAY, APRIL 16,2005,9:00 A.M. TO 12:00 P.M. Director Woodside inquired as to whether the Board was interested in participating in the City of Costa Mesa 3rd Annual Earth Day event. The Board decided not to participate in the program this year. ENGINEER'S REPORTS WASTE DISCHARGE REQUIREMENTS — (WDR) GENERAL UPDATE GREASE CONTROL PROGRAM DEVELOPMENT PROJECT NO. 174 — AGREEMENT WITH EEC Mr. Hamers reported a permit has been prepared and, upon approval, • inspectors will begin to visit restaurant establishments. COSTA MESA SANITARY DISTRICT a. MINUTES OF BOARD OF DIRECTORS REGULAR MEETING FEBRUARY 10, 2005 PAGE 9 USE OF OCHCA INSPECTORS Mr. Hamers had no update report. CONSIDERATION OF CHARGES TO FOOD SERVICE ESTABLISHMENTS Mr. Hamers had no update report. COOPERATIVE PROJECTS GRANT APPLICATION TO OCSD Mr. Hamers reported he had nothing new to report COORDINATION MEETING WITH MCWD Mr. Hamers reported he and Mr. Fauth met with Diana Leach and Bob McVicker and reported they had an excellent meeting where they discussed the possibility of sharing a yard and preparing a joint letter to the City regarding tracking and approving new development projects. Mr. Hamers expressed his concern regarding notification by the City of Costa Mesa of new building projects. Board directed Mr. Hamers to contact the City Manager, Mr. Allan Roeder, to discuss the issue. President Ferryman will contact Mr. Allan Mansoor, if necessary. Mr. Hamers distributed pictures for the Board's perusal. TREASURER'S REPORTS BOARD OF DIRECTORS EXPENSE REIMBURSEMENT ORDINANCE President Ferryman opened discussion regarding mileage reimbursement to Directors. Discussion was held. Board directed Staff to research the total spent on mileage during 2004 and bring it back to the March meeting for continued discussion. Mr. Burns suggested bringing back two versions of the Ordinance to the March meeting and was directed to do so by President Ferryman. n LJ COSTA MESA SANITARY DISTRICT MINUTES OF BOARD OF DIRECTORS REGULAR MEETING FEBRUARY 10, 2005 PAGE 10 BUDGET ADJUSTMENT REQUEST AND PURCHASE OF CONTAINERS Ms. Davis reported the budget for trash containers has been expended and requested an additional appropriation of $40,000 to cover the remainder of the fiscal year. The additional appropriation will provide for the purchase of up to 700 containers (350 each of 60 and 90 gallon containers). Ms. Davis requested the Board approve a purchase order of $40,000 to Roto Industries Inc. for the purchase of containers. Director Perry motioned to approve the budget adjustment of $40,000 and purchase order of $40,000 to Roto Industries Inc. Director Woodside seconded. Motion carried 5 -0. 2005 -2006 BUDGET CALENDAR Ms. Davis presented the preliminary outline for the fiscal year 2005 -06 budget calendar. INVESTMENT OVERSIGHT COMMITTEE MEETING - FEBRUARY 10 2005 5'15 P.M. DIRECTORS FERRYMAN AND SCHAFER) Ms. Davis gave a brief review of the Investment Oversight Committee meeting stating they discussed budget reserves. ATTORNEY'S REPORTS CITY /DISTRICT OPERATING AGREEMENT Mr. Hamers reported the District did not hear back from the City of Costa Mesa by the February 8, 2005 date requested in the Board's letter. Mr. Hamers will discuss the matter during the meeting with Mr. Allan Roeder. President Ferryman requested to be contacted with an update. ORDINANCE NO. 48 DELEGATING DESIGN APPROVAL AUTHORITY TO THE DISTRICT ENGINEER Mr. Burns introduced Ordinance No. 48 - AN ORDINANCE OF THE BOARD OF DIRECTORS OF THE COSTA MESA SANITARY DISTRICT DELEGATING DESIGN APPROVAL AUTHORITY TO THE DISTRICT ENGINEER. Director Woodside motioned to adopt Ordinance No. 48, Delegating Desi • 9 9 n 9 Approval Authority to the District Engineer. Director Perry seconded. Motion carried 5 -0. COSTA MESA SANITARY DISTRICT + MINUTES OF BOARD OF DIRECTORS REGULAR MEETING FEBRUARY 10, 2005 PAGE 11 ORDINANCE NO. 49 REVISING DISTRICT TRASH CONTAINER ORDINANCE Mr. Burns introduced Ordinance No. 49 - AN ORDINANCE OF THE BOARD OF DIRECTORS OF THE COSTA MESA SANITARY DISTRICT REVISING THE OPERATIONS CODE WITH REGARD TO TRASH CONTAINERS. Board discussed the fee residents will pay for the use of additional containers. Board made the following modification to the Ordinance: Residents shall contribute $25.00 per container for all additional containers requested, except as provided below. Modified to read: Residents shall contribute the actual cost paid for the container by the District per- ^^^tamer for all additional containers requested, except as provided below. Director Perry motioned to adopt Ordinance No. 49, Revising the Operations Code With Regard to Trash Containers with the agreed -upon modification of charging the actual cost per container. Director Schafer seconded. Motion carried 5 -0. ORDINANCE NO. 50 ESTABLISHING A DESIGNATED PERSON FOR THE PURPOSES OF ADMINISTERING CLAIMS Mr. Burns introduced Ordinance No. 50 - AN ORDINANCE OF THE BOARD OF DIRECTORS OF THE COSTA MESA SANITARY DISTRICT ESTABLISHING A DESIGNATED PERSON FOR THE PURPOSES OF ADMINISTERING CLAIMS. Director Woodside motioned to adopt Ordinance No. 50, Establishing a Designated Person for the Purposes of Administering Claims. Director Schafer seconded. Motion carried 5 -0. ORDINANCE NO. 51 IMPOSING A PERMIT REQUIREMENT FOR FOOD SERVICE ESTABLISHMENTS PERTAINING TO GREASE CONTROL Mr. Burns introduced Ordinance No. 51 - AN ORDINANCE OF THE BOARD OF DIRECTORS OF THE COSTA MESA SANITARY DISTRICT IMPOSING A PERMIT REQUIREMENT FOR FOOD SERVICE ESTABLISHMENTS PERTAINING TO GREASE CONTROL. Director Perry motioned to adopt Ordinance No. 51, Imposing a Permit Requirement for Food Service Establishments Pertaining to Grease Control. Director Worthington seconded. Motion carried 5 -0. COSTA MESA•SANITARY DISTRICT MINUTES OF BOARD OF DIRECTORS REGULAR MEETING FEBRUARY 10, 2005 PAGE 12 Discussion was held regarding the permit. Director Schafer motioned to approve the permit, with minor changes. Director Woodside seconded. Motion carried 5 -0. LOCAL MEETINGS ORANGE COUNTY SANITATION DISTRICT (OCSD) REGULAR MEETING - JANUARY 26, 2005 (DIRECTOR FERRYMAN Director Ferryman attended the OCSD meeting and reported the following: • Authorized one million dollars for SARI line • New directors to Board SANTA ANA RIVER FLOOD PROTECTION AGENCY EXECUTIVE COMMITTEE MEETING - JANUARY 22, 2005 (DIRECTOR PERRY Director Perry attended the meeting and reported the following: • Update on flooding problems at Prado Dam and Santa Ana River • Update on Prado Dam project INDEPENDENT SPECIAL DISTRICTS OF ORANGE COUNTY ( ISDOC) Director Schafer attended ISDOC meeting and reported the following: • Organizational structure of California Special District Association • Reports on LAFCO and CSDA LOCAL AGENCY FORMATION COMMISSION ( LAFCO) Director Schafer attended LAFCO meeting and reported the following: ■ Public hearings ■ Budget update ■ Director Schafer reported becoming chair of Fiscal Committee for CSDA and elected to the Financial Core as a member. ■ Addition of Cemetery and Vector Control to be reviewed ■ Director Schafer elected to CSDA executive board as treasurer COSTA MESA SANITARY DISTRICT '! MINUTES OF BOARD OF DIRECTORS REGULAR MEETING / FEBRUARY 10, 2005 PAGE 13 Director Perry motioned the need arose to discuss an item after the agenda was prepared and there is a need to take immediate action. Director Schafer was requested to attend a CSDA meeting outside Orange County. Director Woodside seconded. Motion carried 5 -0. Director Schafer discussed her appointment to the Financial Core and that she was asked to attend a meeting in Oxnard. Director Perry motioned to approve attendance at an out of Orange County meeting by Director Schafer - the Financial Core in Oxnard. Director Woodside seconded. Motion carried 5 -0. CALIFORNIA SPECIAL DISTRICTS ASSOCIATION (CSDA) CSDA WORKSHOP, STAYING IN COMPLIANCE, FEBRUARY 4, 2005, PALM SPRINGS (DIRECTORS PERRY AND WORTHINGTON) Directors Perry and Worthington attended the conference and reported the following: • California Public Records Act - e -mail records and records shredder • Conflict of Interest CSDA GOVERNMENT AFFAIRS DAY - SACRAMENTO - MAY 16-17,2005 President Ferryman requested interested Directors confirm attendance at the CSDA Government Affairs Day. Directors Schafer and Worthington expressed interest in attending. Director Perry motioned to approve Directors Worthington and Schafer to attend the CSDA Government Affairs Day in May 2005. Director Woodside seconded. Motion carried 5 -0. MEETINGS OF: COSTA MESA CITY COUNCIL OCCOG WACO CHAMBER OF COMMERCE OCCOG President Ferryman attended and reported the following: • Receipt of Federal grant for Urban Runoff ■ Infill opportunities survey BIA/OCCOG COSTA MESA SANITARY DISTRICT mob! MINUTES OF BOARD OF DIRECTORS REGULAR MEETING FEBRUARY 10, 2005 PAGE 14 0 WACO Director Schafer attended and reported the following: ■ Lake Havasu, Lake Powell, and Lake Mead water levels Chamber of Commerce Director Schafer attended and reported the following: • Chamber is having an event at Baja Fresh on February 22, 2005 where a portion of the proceeds will go to the Costa Mesa Community Foundation • Updates on CMSD and Open House OLD BUSINESS There was no old business discussed. NEW BUSINESS Directors Perry and Schafer requested the March 10, 2005 meeting be moved due to a conflict in schedule. The March meeting was moved to March 9, 2005 at 6:00 p.m. ORAL COMMUNICATIONS AND DIRECTOR COMMENTS No additional comments. ADJOURNMENT At 8:46 p.m., President Ferryman adjourned the meeting. SECRETARY PRESIDENT • • • r � City of Palo Alto - Environmental Compliance - Sewer Science Page 1 of 2 Search: ig-:1 Advanced Browse By Topic le. I Home s Departments ► Public Works > Environmental Compliance > ECD Home Business Dentists Industrial Pest Control Pollutants Publications Residents Schools Vehicles Spill Reporting Storm Water Treatment Plant Water Reuse Links Site Index S sEweq CIENCE Wastewater Laboratory for High School Students Sewer Science is a hands -on lab that teaches high school students about municipal wastewater treatment using specially designed tanks, analytical equipment, and a student workbook. Developed specifically to meet the needs of grades 9 through 12, this powerful tool can help wastewater treatment plants reinforce pollution prevention messages and introduce students to careers in the wastewater field. Key Benefits Meeting high school science educational standards while addressing the outreach needs of wastewater treatment agencies, the Sewer Science curriculum: • Teaches students the basic concepts of how wastewater is treated prior to being returned to the environment • Is interdisciplinary - microbiology, chemistry, physics, and environmental science • Links science and technology to environmental impacts and issues • Fosters an awareness about the fate of household chemicals • Encourages students to take responsibility for the household products that they use Introduction to Sewer Science How the Lab Works Lab Materials Current Program Participants Testimonials from Students. Teachers, and Agencies How to Duplicate This Program Program Materials http://www.city.palo-alto.ca.us/cleanbay/highschool.html 3/2/2005 City of Los Angeles Coordinated Street Furniture Program Transit Shelters A range of shelter choices are offered to match the transit needs and character of the city's varied communities. MetroRaAyd DASff A 4--k U9 q Boulevard Collection Pacific Collection .1 I i Sunset Collection ri_� WI i Heritage Collection VIAC" XMIcaux "I ITriil/l[' :Tn FFT r IDIIITI — Automatic Public Toilets (APT) The program brings to Los Angeles the world's best APT, with over 3,000 in use around the globe: outstanding engi neering, design, and maintenance. Vending Kiosks Exceptional designs are available to bring the benefits of public vending to communities which desire them. NEW_SS Ni3RT ar 'Q Public Amenity Kiosks (PAK) Kiosks are available with a range of amenities to match the needs of individual streets and neighbor- hoods, from maps, community posters and comput- er terminals to emergency phones, pay telephones and recycling containers. � f4[�Of4ty I[tl �E D—!— L , Mp.W i4 a� Tl �z< 1 CANOGA PARK a x (li U U L Y. Background The Los Angeles Street Furniture Program was conceived and approved by the Los Angeles City Council, and is monitored by the City through the " ""t "'n" Bureau of Street Services. The pro - (BID) Improvcmem Distr ("ID) N.g— gram is a joint effort of City officials ►�► and staff, representatives of the city's many districts and neighborhoods, and VL4A 4Decaux the Viacom Decaux team. Viacom Decaux has worldwide experi- ence working with more than 1400 communities around the world to implement and manage similar pro- grams, including those in Chicago, San Francisco, Sydney, London, Paris and Vancouver. Program Overview EM The Coordinated Street Furniture program includes: WU Vtllldlla K1- Viacom Decaux is responsible for providing, installing and maintaining all the equipment in first class condition. This program is run at no cost to the City, which also receives a guaran- teed: • $150 million in shared revenue. If you are interested in the Coordinated Street Furniture Program Please Contact: Viacom Decaux 1731 Workman Street Los Angeles, CA 90031 VODNA (323) 276 -7558 Outstanding Maintenance C�'`ryJtfJ��ll 711 VI O*ft JCDecaux Los Angeles u elaU IU' Viacom Decaux 1731 Workman St. Los Angeles, CA 90031 323.276.7558 http: / /www.lacity.org /BOSS /Engineering /cst/ Award - Winning Design Outstanding Maintenance Popular Amenities Community Choice V OJ* JCDecaux Anything Into Oil - news education science magazines technology science news environ... a Magazine Subscribers and Discover.com Members Login Here Not a Subscriber / Discover Magazine > Issues > 'u� 1 -04 > features > Anything Into Oil What Are These? Anything Into Oil BV Bred I crnle� Phok,gr.iph by Adain Fricdherg DISCOVER Vol. 25 No. 07 1 July 2004 1 Technology In the May 2003 issue of Discover, an article titled "Anything Into Oil' drew a phenomenal reader response. The process described— transforming turkey guts, old tires, used plastic bottles, and municipal sewage into fuel oil— struck some readers as more like alchemy than chemistry and struck others as the answer to energy shortages, not to mention the solution to some of America's worst waste problems. Readers have been asking for an update on how the idea is progressing because our article left the story before the first full-scale industrial plant had been opened. We've been waiting for that plant to start up before writing an update, but because it has been delayed, we asked the author of the original article to give us a midterm report. After the plant is up and running long enough to be reviewed, we'll publish a further evaluation. • —The Editors "This is the great hope —to be the biorefinery of the future," says Jefferson Tester, a chemical engineering professor at MIT. "Taking in biomass of all sorts and putting out a whole range of valuable products is obviously exciting." But the folks at Changing World Technologies, the company behind the process of changing waste into oil, must first prove they can successfully scale up from a 7 -ton- per -day pilot plant in Philadelphia to a 200- ton - per -day industrial plant in Carthage, Missouri. Early in 2003, company officials predicted that the Carthage plant, which will process guts, feathers, bones, and blood from a nearby ConAgra Foods Butterball Turkey slaughterhouse, would be cranking at full capacity that summer, making 500 barrels of high - quality fuel oil daily. Brian Appel, Changing World Technologies' chairman and CEO, says several unique challenges have delayed the full -scale operation of the $20 million Carthage facility. The principal setback, he says, was faulty workmanship in the construction of the processing equipment, requiring X -rays of 5,000 welds and the repair • of more than 1,000 of those checked. "That alone pushed us back six to nine months. We are currently involved in a legal action against http: / /www. discover.com/i ssues /jul -04 /features /anything- into -oil/ Anything Into Oil - news education science magazines technology science news environ... Page 2 of 3 that contractor," Appel says. Other shakedown Twenty tons of slaughterhouse adjustments included calibrating the first -stage turkey parts, freshly dumped by grinder, adding a biofilter to control odors, a truck, await processing into oil, tweaking computerized flow controls, and gas, and minerals at the thermal building additional equipment between the first conversion process plant in and second stages. Carthage, Missouri. when the plant reaches full capacity in the fall, it will process 10 dump Independent scientists familiar with the process trucks of leftovers, one tanker are not surprised by the delays. "This is like any truck of blood, and one tanker truck of discarded restaurant new start -up. It's nothing unexpected," says grease every 24 hours. Tester. "They are attempting an extremely ambitious increase in size. It contains some natural risks, but the chemistry is pretty straightforward." Joseph Michels, director for research initiatives at Princeton University's Institute for the Science and Technology of Materials, agrees. "Given that these guys have less than a decade invested in this, they have made tremendous progress," he says. "I remain bullish." The latest target date for opening the Carthage plant is now this fall. Engineers have already run the plant at capacity for as much as 12 hours at a time, and preliminary tests show the equipment works efficiently. Out of 100 Btus in a given unit of feedstock, only 15 Btus are used to power the process, with the remainder residing in oil, gas, and chemicals. Most important, the oil produced in these tests easily meets the specifications for diesel fuel. "The main process chemistry does exactly what we thought it would do," says Appel. Officials of ConAgra Foods, who formed a joint venture with Changing World Technologies called Renewable Energy Solutions to operate the Carthage plant, remain as upbeat as Appel. "We now know that the technology is sound and the science really works," says Michael Walter, ConAgra Foods' senior vice president for commodity procurement. "The front end of the plant is producing organic liquors and free fatty acids, and the back end does make a diesel fuel product." He adds that Renewable Energy Solutions has spent "a fair amount of money" on pre- engineering a second plant, which will probably be located near Longmont, Colorado, and process both turkey and cattle slaughterhouse waste. One major development since the original Discover article is the discovery last December of a case of bovine spongiform encephalopathy, or mad cow disease, in Washington State. Since then, interest in using thermal conversion to control the disease has skyrocketed, say company officials. Although no testing has been done on the effect of the thermal conversion process on prions, the rogue proteins that are thought to cause BSE, Tester is confident that the high pressures and temperatures it uses would be more than sufficient to dismantle those pathogens. "Large molecules like that really don't like that kind of environment," he says. Appel says the Colorado plant will be designed to digest whole, diseased cattle along with slaughterhouse waste. "Americans are finally realizing what the Europeans and others have figured out —there are high risks associated with intense farming practices" that involve feeding rendered animals back to animals. "We will divert proteins away from the food chain. You'll see less disease and less bioaccumulation of toxins when animals once again start eating grass and grain, the way they were meant to eat." Discuss this article in the Discover Forum This article has been rated an average of 10 by 45 members. http: / /www.discover.com /issues /jul -04 /features /anything- into -oil/ 2/28/2005 • •