Loading...
Agenda Packets - Board - 2004-12-09Costa Mesa . nj :: � District ... an Independent Special District Arlene Schafer President Greg Woodside Vice President Art ferry Director Jim Ferryman Secretary Dan Worthington Director Public Comments. Any member of the public may,address the'Board:Speakers on agenda items, should identify themselves'to the Clerk before the rrieetmg so ttiattheir input can'be provided at the time the iten `is considered. Speakers on non agenda items will be hear&under;Public "Comments. Pursuant to State law, the Board'may:not discuss,or take action on,non- agenda items except,0nger,special' circumstances. Speakers must limit their. remarks to.three minutes.or as decided upon by the Presiding' Officer. The Presiding Officer reserves the right to declare any speaker out of order. In compliance with ADA, contact Joan Revak, (949)645- 8400; 48 hours prior to meeting if assistance is needed (28 CFR35.102 :35.104 ADA Title 11). Regular Meeting — Thursday, December 9, 2004 • RECOMMENDED ACTION I. CALL TO ORDER —6:00 p.m. — 628 W. 19th Street, Costa Mesa II. PLEDGE OF ALLEGIANCE — Director Perry III. INVOCATION — Director Woodside IV. ROLL CALL V. ELECTION OF OFFICERS TF- eflEs Gw -VP m A. Election of District Officers G P - p ucy B. Appointment of Orange County Sanitation District Representative (Director Ferryman) O C. Appointment of Independent Special Districts of Orange County Representative (Director Schafer) ,-,- D. Appointment of Santa Ana River Flood Control Agency Representative (Director Perry) ✓ E. Appointment of CMSD Recycling Committee Chairman (Director Worthington) (;w ,/ F. Appointment of CSDA Representative (Director Schafer) ,/ G. Board Consideration of Attendance & Reporting on Meetings of City Council, OCCOG, WACO and Chamber of Commerce Protecting our community's heaCth by providing solid waste.and sewer eodection services. costamesasanitarydistrict.oW "Costa Mesa Sanitarq District December 10, 2004 AGENDA Page 2 RECOMMENDED • ACTION VI. CONSENT CALENDAR - All matters listed under the Consent Calendar are considered to be routine and will be enacted in one motion in the form listed below. There will be no separate discussion on these items prior to the time the Board votes on the motion, unless members of the Board request specific items to be removed from the Consent Calendar for discussion, in which event the item will be removed from the Consent Calendar and considered in its normal sequence on the agenda. Reports Minute Approval 1. Recycling Committee — November 9, 2004 /2. Investment Oversight Committee Meeting — November 10, 2004 /. Regular Meeting — November 10, 2004 Manager's Reports 4. Refunds Approve 5. Occupancy Report and payment to Costa Mesa Disposal — December 2004 Approve ® 46. Monthly Spill Report to Regional Water Quality Control Board (RWQCB) Receive and File Engineer's Reports 7. Project Status Report Receive and File Treasurer's Reports 8. Financial Reports as of November 30, 2004 Accept Report 9. Treasurer's Reports as of November 30, 2004 Receive and File 10. Warrant Register for December 2004 in the amount of $573,874.75 Ratify Payments 11. Directors' Compensation and Reimbursement of Expenses for the Approve Compensation Month of November 2004 &T44,E CON 'i'ROLL£R'S ggfP - 0142 & Ratify Expenses ------------------------------------- - - - - -- -END OF CONSENT CALENDAR-------------------------------------- - - - - -- VII. WRITTEN COMMUNICATIONS VIII. PUBLIC COMMENTS IX. MANAGER'S REPORTS iA. Anti - Scavenging and Screening of Trash Containers Enforcement Report Consider Protecting our community's heaft6 by providing solid waste and sewer collection services. costamesasanitarydistrict.org ' Cosa Mesa Sanitaq District December 10, 2004 AG NDA Page 3 RECOMMENDED ACTION B. CMSD Strategic Plan 1 Year 2003/2004 Action Items Receive and File 4/2. New District Headquarters SS 9vv-M, Kir , P&& Update C. Recycling Reports /Contract Waste Diversion Report – November 2004 Receive and File D. Payment to CR Transfer for recycling services and disposal 1. Payment for November 2004 Services Approve Subject to Verification of Diversion Ua. st– CAP � Report by Staff / " E. Co to Mesa Disposal Request for Fully Automated Service ,�' 1eF.Recycling Flyer Distribution, Route Converse Sche Update `� Oft ®�K gyp -90. 0\4 New Container Distribution Update Committee –Tues a , ecem er 7, 2004 – 00 a.m. • CMSD Board Room, 628 W. 19th Street, Costa Mesa (Directors Worthington and Ferryman) /N 1. Strategic Planning 2003 -2004 - Public Outreach – Classroom Recycling Projects 2. Telephone Book Recycling Program with Schools UT A U = m iR : _F" _> Cmwj- ,0 . . Public Restrooms —on J X. ENGINEER'S REPORTS A. Waste Discharge Requirements (WDR) 1. General Update 2. Grease Control Program Development a. Project No. 174 - Agreement with EEC �I. TREASURER'S REPORTS A. Board of Directors Expense Reimbursement Ordinance Update on Schedule Accept Report Update Verbal Report from Manager and Attorney Follow Up Action to December 6, 2004 Special Meeting Discussion Protecting our community's health by providing solid waste and sewer collection services. costamesasanitarydistrict. org 'Costa Mesa Sanitary Distvict 'AGENDA 4111 ATTORNEY'S REPORTS December 10, 2004 Page 4 RECOMMENDED ACTION A. City of Costa Mesa Consideration of Sanitation Franchise Fee Update B. City /District Operating Agreement Update C. Resolution No. 2005 -697, Adopting a Revised Appendix to the Adopt Resolution District's Conflict of Interest Code XIII. LOCAL MEETINGS A. Orange County Sanitation District (OCSD) 1. Regular Meeting — November 17, 2004 (Director Fer manr �Acce t Report rY ) p p B. Independent Special Districts of Orange County (ISDOC) Accept Report C. Local Agency Formation Commission (LAFCO) Consider D. California Special Districts Association (CSDA) Accept Report 1. 2005 Membership Dues in the amount of $2,672.00 Ratify Payment W. OLD BUSINESS A. Election 2004 XV. NEW BUSINESS Update A. Strategic Planning Workshop — January 21 & 22, 2005 Verbal Report XVI. ORAL COMMUNICATIONS AND DIRECTOR COMMENTS Casa • H4L-VDrr- DOU4 TN -6"EM ( Etr-, LWRGW(T&S- CALL R00. XVIL ADJOURNMENT sr.f/ C/ gp0k WVM QN fKQN£-* • Protecting our community's heaft6 by providing solid waste and sewer codection services. costamesasanitarydistrict. oT COSTA MESA SANITARY DISTRICT MINUTES OF RECYCLING COMMITTEE MEETING NOVEMBER 9, 2004 The Costa Mesa Sanitary District Recycling Committee met at 9:00 a.m. at 628 W. 19th Street, Costa Mesa. Directors Present: Dan Worthington, Art Perry Staff Present: Rob Hamers, Tom Fauth, Joan Revak Director Worthington called the meeting to order at 9:00 a. m. STRATEGIC PLANNING 2004 - PUBLIC OUTREACH - CLASSROOM RECYCLING PROJECTS • Director Worthington reported he is contacting local private schools about providing recycling and vermicomposting presentations. TELEPHONE BOOK RECYCLING PROGRAM WITH SCHOOLS Ms. Revak reported the School Telephone Book Recycling Program will run from November 17 through December 29, 2004. Currently, 25 schools are participating in the program. There will be a bin located at the Costa Mesa Sanitary District headquarters building. USED TIRE ROUND UP - SATURDAY, OCTOBER 23, 2004 Mr. Fauth reported there were fewer tires collected in the 2004 collection than in previous years and attributed the reduced number of tires to the change in the collection date from October 9 to October 23 as well as fewer residents changing their own tires due to the numerous tire stores inside the District. Mr. Fauth reported flyers were not used to advertise the program this year • because distribution of the flyers yielded minimal results in previous years. Protecting our community's health by providing solid waste and sewer collection services. costamesasanitarydiistrict.org Costa Mesa Sanitary District Minutes of Recycling Committee Meeting November 9, 2004 Page 2 • PUBLIC RESTROOMS Director Worthington presented a handout regarding the first three of the anticipated 150 stand -alone restrooms being installed throughout the City of Los Angeles. The restrooms are projected to generate $150 million dollars in revenue over 20 years. Discussion was held regarding possible public restroom locations in Costa Mesa. PUBLIC COMMENTS There were no public comments. The meeting was adjourned at 9:55 a.m. • Secretary President C: Protecting our community's health by providing solid waste and sewer collection services. costamesasanitarydistrict.oT • • COSTA MESA SANITARY DISTRICT MINUTES OF INVESTMENT OVERSIGHT COMMITTEE MEETING NOVEMBER 10, 2004 CALL TO ORDER The meeting was called to order at 5:15 p.m. by the District Manager, Mr. Rob Harriers. ROLL CALL Committee Members Present: Director Arthur Perry (rotating committee member) Director Dan Worthington (rotating committee member) Mr. Rob Hamers, District Manager Committee Members Absent: None Staff Members Present: Mr. Tom Fauth, Assistant Manager Ms. Joan Revak, Board Secretary /Program Manager Ms. Wendy Davis, Treasurer Ms. Sherry Kallab, Accountant NEW BUSINESS REVIEW CMSD CASH FORCASTING PRACTICES Ms. Davis discussed the spreadsheets that are used daily to determine the District's cash flow needs and track the revenues received. Discussion followed. PUBLIC COMMENTS There were no items discussed under public comments ADJOURNMENT The meeting adjourned at 5:58 p.m. Approved by: Secretary, Costa Mesa Sanitary District President, Costa Mesa Sanitary District Board of Directors Board of Directors • I. � COSTA MESA SANITARY DISTRICT MINUTES OF BOARD OF DIRECTORS REGULAR MEETING NOVEMBER 10, 2004 The Board of Directors of the Costa Mesa CALL TO ORDER Sanitary District met in regular session on November 10, 2004, at 6:00 p.m. at 628 W. 19th Street, Costa Mesa. President Schafer called the meeting to order at 6:00 p.m. PLEDGE OF ALLEGIANCE Director Ferryman led the Pledge of Allegiance INVOCATION Director Woodside gave the invocation. ROLL CALL DIRECTORS PRESENT: Arlene Schafer, Greg Woodside, Art Perry, James Ferryman, Dan Worthington DIRECTORS ABSENT: None STAFF PRESENT: Robin Hamers, Manager /Engineer; Alan Burns, Legal Counsel; Tom Fauth, Assistant Manager; Joan Revak, Board Secretary/Program Manager; Wendy Davis, Treasurer; Sherry Kallab, Accountant; Denise Gilbert, Permit Processing Specialist; Debbie Bjornson, Permit Processing Specialist; Ron Shef, District Ordinance Enforcement Officer OTHERS PRESENT: None COSTA MESA SANITARY DISTRICT MINUTES OF BOARD OF DIRECTORS REGULAR MEETING NOVEMBER 10, 2004 PAGE 2 . ............................... CONSENT CALENDAR. ............................... Director Perry motioned to approve the Consent Calendar as submitted. Director Woodside seconded. Motion carried 5 -0. REPORTS MINUTE APPROVAL Minutes of Recycling Committee Meeting, October 12, 2004 Minutes of Regular Meeting, October 14, 2004 MANAGER'S REPORTS Refunds The Minutes of the Recycling Committee Meeting of October 12, 2004, were approved as distributed. The Minutes of the Regular Meeting of October 14, 2004, were approved as distributed. There were no refunds requested for the month of October 2004. Occupancy Report and The Trash Occupancy Count documented an Payment of $188,431.55 increase of 8 units for the occupancy report for to Costa Mesa Disposal — solid waste collection as of November 1, 2004. November 2004 Therefore, the total for November is 21,199. Board directed Staff to prepare a warrant for $188,431.55 to Costa Mesa Disposal on December 1, 2004, for payment for November trash collection based on the November count of 21,199. Monthly Spill Report to The Monthly Spill Report to the Regional Water Regional Water Quality Quality Control Board (RWQCB) for October 2004 Control Board (RWQCB) was accepted as submitted. ENGINEER'S REPORTS Project Status Report The Project Status Report dated November 2004 was accepted as submitted. • r� 0 • TREASURER'S REPORTS COSTA MESA SANITARY DISTRICT MINUTES OF BOARD OF DIRECTORS REGULAR MEETING NOVEMBER 10, 2004 PAGE 3 Financial Report as of The Financial Report as of September 30 and September 30 and October 31, 2004 were accepted as submitted. October 31, 2004 Monies on Deposit as of The Monies on Deposit as of September 30 and September 30 and October 31, 2004 was received and filed. October 31, 2004 Warrant 2005 -05 for Warrant Resolution #CMSD 2005 -05 was November 2004 in the approved, authorizing the President and Secretary amount of $923,251.27 to sign the warrant and instructing the Treasurer to draw a warrant from the Costa Mesa Sanitary District General Fund in the amount of $923,251.27. Directors Expenses for the Director Compensation and Expense Month of October 2004 Reimbursement for the Month of October 2004 were approved and ratified as follows: Director Ferryman: $340.00 Director Perry: $510.00 President Schafer: 1020.00 + 7.50 Vice President Woodside: $510.00 Director Worthington: $1020.00 ....6.....0.........0...•• END OF CONSENT CALENDAR .......................... WRITTEN COMMUNICATIONS Ms. Revak reported receiving an e-mail from CASA regarding their mid -year conference to be held in January 19 to 22, 2005. Ms. Revak faxed copies to the Board. The Board determined the CASA conference conflicted with the District's strategic plan schedule. PUBLIC COMMENTS There were no public comments. COSTA MESA SANITARY DISTRICT MINUTES OF BOARD OF DIRECTORS REGULAR MEETING NOVEMBER 10, 2004 PAGE 4 MANAGER'S REPORTS ANTI- SCAVENGING AND SCREENING OF TRASH CONTAINERS ENFORCEMENT REPORTS POLICE REPORT Ms. Revak reported receiving a memorandum from Mr. Don Holford stating the Costa Mesa Police Department is utilizing a new computer system and the information the District has been receiving will not be available. Mr. Hamers anticipates being able to receive the reports again in the future. DISTRICT ORDINANCE ENFORCEMENT OFFICER REPORT Mr. Shef presented the ordinance enforcement summary report covering the five -week period from the last week of September to the end of October 2004. Mr. Shef's summary report contained the following information: • 35 flyers given to residents and 8 containers oversprayed and ID tagged • Delivery of Trash Hauling Survey cards to dumpster users President Schafer requested a map of the routes that have been converted to fully automated service. Mr. Hamers reported Staff is in the process of acquiring the map. CMSD STRATEGIC PLAN YEAR 2003/2004 ACTION ITEMS Mr. Hamers presented the 2003/2004 Strategic Planning Action Items, reporting the District is has completed all items with the exception the following two: • Public restrooms — Director Worthington will provide a report • Meeting between President Schafer and an elected official — Mr. Revak and President Schafer will arrange a meeting NEW DISTRICT HEADQUARTERS Mr. Hamers commended Staff and the Board of Directors for their combined efforts in acquiring and renovating the new headquarters. Mr. Fauth reported he is currently working on having a cement pad prepared for the trash enclosure. This will eliminate the need to use a parking space for the bin. • • COSTA MESA SANITARY DISTRICT MINUTES OF BOARD OF DIRECTORS REGULAR MEETING NOVEMBER 10, 2004 PAGE 5 Mr. Fauth reported the right -of -way request is still in progress and will be completed in the near future. Director Ferryman suggested a wrought iron perimeter fence. Director Worthington obtained quotes on two items: • Installation of a flag pole • Artificial turf in various areas in the front of the building Mr. Fauth provided updates on various planned projects. Director Worthington suggested providing the District's Mission Statement on the conference room wall. Mr. Burns reported receiving a new copy of the proposed City /District Operating Agreement from Ms. Nguyen, Assistant City Attorney, now that the Sanitation Franchise Fee issue has been resolved.. RECYCLING REPORTS WASTE DIVERSION REPORT - OCTOBER 2004 Ms. Revak presented the Waste Diversion Reports for November 2004 showing a 50.77% diversion rate. The report was received and filed. CONTRACT PAYMENT TO CR TRANSFER FOR RECYCLING SERVICES AND DISPOSAL PAYMENT FOR OCTOBER 2004 SERVICES Director Perry motioned to approve contract payment to CR Transfer for recycling services and disposal for the month of October 2004, in the amount of $167,508.36. Director Worthington seconded. Motion carried 5 -0. COSTA MESA DISPOSAL REQUEST FOR FULLY - AUTOMATED SERVICE AND PRESENTATION OF MASTER PLAN FLYER DISTRIBUTION Mr. Hamers reported the flyer is being printed for distribution either by hand or by mail. 0 Mr. Fauth presented the new form used for additional container requests. COSTA MESA SANITARY DISTRICT MINUTES OF BOARD OF DIRECTORS REGULAR MEETING NOVEMBER 10, 2004 PAGE 6 RECYCLING COMMITTEE - THURSDAY NOVEMBER 9 2004 - 9:00 A.M. CMSD BOARDROOM, 628 W. 19TH STREET, COSTA MESA DIRECTORS WORTHINGTON AND PERRY STRATEGIC PLANNING 2004 - PUBLIC OUTREACH - CLASSROOM RECYCLING PROJECTS Director Worthington talked to the principal of Mariners Christian school about providing a recycling and vermicomposting presentation. TELEPHONE BOOK RECYCLING PROGRAM WITH SCHOOLS Ms. Revak reported the School Telephone Book Recycling Program will run from November 17 through December 29, 2004. Currently, 25 schools are participating in the program. There will be a bin located at the Costa Mesa Sanitary District headquarters building. USED TIRE ROUND UP - SATURDAY, OCTOBER 23, 2004 Mr. Fauth reported there were less tires collected in the 2004 collection than in previous years. Mr. Fauth attributes the reduced number of tires to the change in the collection date from October 9 to October 23 as well as fewer residents changing their own tires due to the numerous tire stores inside the District. Mr. Fauth reported flyers were not used to advertise the program this year because distribution of the flyers yielded minimal results in previous years. Mr. Shef reported a few people inquired as to where the flyers were located. Mr. Fauth provided recommendations for the 2005 Used Tire RoundUp including reconsidering the distribution of flyers and the use of public service announcements on local radio stations. PUBLIC RESTROOMS Director Worthington presented a handout regarding the first three of the anticipated 150 portable restrooms being installed in throughout the City of Los Angeles. The restrooms are projected to generate $150 million dollars in revenue over 20 years. 0 C� Discussion was held regarding possible public restroom locations in Costa Mesa. 0 COSTA MESA SANITARY DISTRICT r MINUTES OF BOARD OF DIRECTORS REGULAR MEETING NOVEMBER 10, 2004 PAGE 7 Director Ferryman and Director Worthington will talk to a school district representative to suggest the portable public toilets be considered for use on school grounds. Mr. Hamers will obtain the staff report from the City of Los Angeles. ENGINEER'S REPORTS WASTE DISCHARGE REQUIREMENTS - (WDR) GENERAL UPDATE Mr. Hamers gave a general update of the WDR compliance effort in Orange County. GREASE CONTROL PROGRAM DEVELOPMENT PROJECT NO, 174 - AGREEMENT WITH EEC Mr. Hamers presented Project #174 — FOG Program Development & Implementation - Agreement with EEC (Environmental Engineering and Contracting, Inc.). Mr. Burns reviewed and approved the agreement. Director Ferryman motioned to execute Project No. 174 — Agreement with EEC. Director Perry seconded. Motion carried 5 -0. SPECIAL MEETING FOR ESTABLISHMENT OF FOG PROGRAM PARAMETERS Mr. Hamers reported the parameters of the grease control program must be submitted to the Water Quality Control Board by December 30, 2004. A special meeting to discuss the program parameters was set for Monday, December 6, 2004 at 11:30 a.m. COSTA MESA SANITARY DISTRICT MINUTES OF BOARD OF DIRECTORS REGULAR MEETING NOVEMBER 10, 2004 PAGE 8 USE OF OCHCA INSPECTORS Mr. Hamers reported there is a negotiation /proposal being considered by all agencies to contract with OCHCA inspectors to conduct kitchen BMP inspections. Discussion was held regarding possible inspection options. Director Perry motioned to approve the Notice of Intent, not to exceed $25,000. Director Woodside seconded. Motion carried 5 -0. TREASURER'S REPORTS UPDATE ON SPRINGBROOK FINANCIAL SOFTWARE Ms. Davis reported the Financial Statements are delayed due to issues with the software. Ms. Davis anticipated the reports would be available by mid January 2005. BOARD OF DIRECTORS EXPENSE REIMBURSEMENT ORDINANCE 0 Ms. Davis reported an ordinance regarding Directors' expense reimbursement is being prepared and is anticipated to be presented to the Board for review in December 2004. INVESTMENT OVERSIGHT COMMITTEE MEETING HELD NOVEMBER 10 2004 (DIRECTORS PERRY AND WORTHINGTON) The Investment Oversight Committee Meeting was held on November 10, 2004. The Minutes will be presented at the December 2004 meeting. ATTORNEY'S REPORTS CITY OF COSTA MESA CONSIDERATION OF SANITATION FRANCHISE FEE Mr. Burns commended the Board for their successful position regarding deleting the Costa Mesa Sanitary District from the City's implementation of the sanitation franchise fee. Mr. Hamers commended Mr. Burns for his work on the Home Gardens case and its ultimate effect on the District's position regarding the sanitation franchise fee. Mr. Burns reviewed a fax sent out to Board members regarding ordinance is compliance. • • LOCAL MEETINGS COSTA MESA SANITARY DISTRICT MINUTES OF BOARD OF DIRECTORS REGULAR MEETING NOVEMBER 10, 2004 PAGE 9 ORANGE COUNTY SANITATION DISTRICT (OCSD) REGULAR MEETING - OCTOBER 27, 2004 (DIRECTOR FERRYMAN Director Ferryman attended the OCSD meeting and reported the following: • Ordinance raising fee for big users • SARI line repairs of $635,000 • Director Ferryman appointed to Groundwater Replenishment Committee • Director Ferryman appointed to OCCOG Committee • Christening of the Nerissa, the district's new ocean monitoring and research vessel, at the Newport Beach Nautical Museum SANTA ANA RIVER FLOOD PROTECTION AGENCY MEETING NOVEMBER 4, 2004 (DIRECTOR PERRY) Director Perry reported he did not attend the November 4, 2004 meeting but provided the minutes for the Board's review. INDEPENDENT SPECIAL DISTRICTS OF ORANGE COUNTY ( ISDOC) President Schafer attended the November 2, 2004, ISDOC meeting and reported the following: ■ Discussed upcoming special meeting ELECTION AND LUNCHEON - FRIDAY, NOVEMBER 12 2004 President Schafer reported the guest speaker will be Catherine Smith, Executive Officer of CSDA. ISDOC elections will be held. LOCAL AGENCY FORMATION COMMISSION (LAFCO) President Schafer attended the November 10, 2004, LAFCO meeting and reported the following: • Ball Road /Santa Ana River - sphere of influence to reflect consistent changes in district jurisdictional boundaries. COSTA MESA SANITARY DISTRICT r° MINUTES OF BOARD OF DIRECTORS REGULAR MEETING NOVEMBER 10, 2004 PAGE 10 • CALIFORNIA SPECIAL DISTRICTS ASSOCIATION (CSDA) President Schafer will attend the November 18 -19th meeting in Sacramento. President Schafer will be on the membership and marketing taskforce. President Schafer reported the Strategic Planning Session for 2005 will be held in January. OLD BUSINESS No old business was discussed. NEW BUSINESS STRATEGIC PLANNING WORKSHOP - JANUARY 21 AND 22 2005 President Schafer reported the Strategic Planning Workshop will be held on January 21 and 22, 2005. RESULTS OF CMSD GENERAL ELECTION President Schafer announced Directors Ferryman and Perry were re- elected and will serve new four -year terms. In accordance with Operations Code Section 3.010.020, Ms. Revak will administer the oath of office to the Directors on the first Friday in December. ORAL COMMUNICATIONS AND DIRECTOR COMMENTS Director Ferryman suggested sending a letter of congratulations to newly - elected officials. President Schafer will work with Ms. Revak to orchestrate the appropriate recipients. Director Worthington reported he prevailed in a recent lawsuit. Director Ferryman provided a videotape on the Groundwater Replenishment System for the District's library. ADJOURNMENT At 7:53 p.m., President Schafer adjourned the meeting. SECRETARY PRESIDENT r� LJ 14 CMSD Staff: 949 - 645 -8400 DRAFT 11 -30 -04 HQ STRATEGIC PLAN PHASE II - FACILITY EXTERIOR APPROACH- COMPETITIVE OPTIONS TO BOARD FOR APPROVAL & IMPLEMENTATION Building Costs - Acquisition, Furniture, MIS, ADA and Tenant Improvements: Attached External Lighting - Repair for all lights to work on building and approach Install lighting for Front Lawn Flagpole Illuminate Front of building - evening lighting Illuminate parking lot approach External Motion Sensors - Front Door Entry, Rear Parking Lot Front Door - Re lace with Glass Door Install videocam feed to Serverl to each computer for customer entry; Repair sprinkler system & control boxes for auto operation Repair HVAC condensation drain - shift from over window to down side of wind Est $ 250.00 19th St ROW Vacation - in works - only SCE has an expressed conflict Litter Control for South and West public areas - Litter bins with City program? Repair External Columns - termite /woodrot damage Paint exterior? ? ? Just trim? ? ? Synthetic Lawn option - Cost Analysis to be done for cost breakeven point Backyard Golf - but only for 370 sq ft $ 2,875.00 Landscaping: Plants, shrubbery around facility - Xerisca in Flagpole Front Entrance - evening lighting AA Flag & Banner Co $ 3,776.66 Repair Roof - See Roof Inspection Report and Bid $ 903.00 Flashing and missing tiles repair; Install Gutters; Replace woodrot on roof air duct outlets, repaint; Driveway Approach - 2% sidewalk with City -Tom Banks- "Redevelopment" SCE transformer in south yard of HQ - screen with landscaping/Xeriscaping Bird of Paradise /Jasmine etc - See example on Newport Blvd SBC - Paint and screen box on Meyer Place Double Pane window replacements - energy efficient OPERATIONS 9/80 Plan Options - Half staff = 2 1/2 people every Friday, split two floors HQ closed every other Friday T -Chart: HQ closed every other Friday - See T -Chart: Pros Cons 9 hrs /day x 8 days plus one 8 hour day Closed to Public every other Friday TAF Action: Get list of Jurisdictions closed Every Other Friday Full Staff 9 days, 9 hours every two weeks Closed to Directors every other Friday Engineering continues unchanged (Engineer) Inspections continue unchanged (Paul Guzman) Sewer Crews /Maintenance continues unchanged Gerry Vasquez and Crews continue - always there CMD continues primary customer service role (removed CMSD phone # from green card) Saves utility costs additional 26 days / year West side of town, no PD next door, small staff Supports AQMD Rideshare guidelines Public Service Hours Extended: 0730 - 1730 hours Publicize with Public Notice: PSA/Newsletter INTERIOR CLEANUP As -Built Plans from RTA Conference Room - Flag, Pale, Stand, US and California State Organize Manager's Office Map & Pics in Offices - Artwork, Photos - Framed - Staff Discussion and Proposal Larry Dreiman - Overhead ?; OCSD - Nick Ahrontes ?, Replace broken Conf Rm Window Install Vertex shelving in Permitting Room Debbie's office/Wendy's Office) is CMSD Staff: 949- 645 -8400 DRAFT 11 -30-04 • 2 of 2 Establish Pest Control Agreement - i.e. monthly (Orkin) /Staff use traps TO DO CLEAN -UP KDC to reattach ADA sign on rear of building Trim front tree covering 628 address sign on building Towing Company Agreement - District Placards for windshields /mirrors Alan Burns: Please check out this: Approval to company per code? 21113CVC, 22659CVC; (Requires owner to be present ? ? ?) CMPD: 714 - 754 -5255 Post Required Posters 3 trash enclosure pad and fence screening VX oncrete Ideas $850.00 $2,000.00 TAF ACTION: WRITE OUT SPECS - SITE PLAN, FLAGPOLE, TRASH CANS; Bottom Entry Door Edge Guards - Home Depot $ 20.00 Deadbolts after Final sign -off of building - use during office hours only $ - Mini - fridge for 1st floor Conference Room $ 150.00 KDC - Straighten crooked T -Bars In conference room KDC to repair Meyer Place autosprinkler-broken when ADA sidewalk installed it to touch -up carpet installation COMPLETED FOLLOWUP Install Permitting Office Blinds (Debbie's office) 11/16/2004 Paint Law Offices block in grey on front of building 11/12/2004 Microwave & Stand in kitchen Oct -04 Move boxes to storage 11 /23/2004 Decision - Cost - effective to not buy District Staff vehicle (SDRMA Insurance) 11/23/2004 Install Keybox in Safe Closet 11/29/2004 Move 4 lateral files upstairs (5- drawers each) 11/30/2004 Staff Reviews: 11- 23 -04, 11- 30 -04; • 2 of 2 • November 24, 2004 Robin B. Hamers, Manager/District Engineer Costa Mesa Sanitary District 628 W. 19'' Street Costa Mesa, CA 92627 Re: Conversion to Fully Automated Trash Collection Service Dear Rob: In accordance with our schedule for automation I am submitting a revised schedule to the Sanitary District. This is in part due to some personnel changes that have hindered the process of implementation. The revised schedule will be as follows: • Monday September 13, 2004 — Routes 13 (thirteen) and 17 (seventeen) were fully converted. • Monday November 22, 2004 — Routes 12 (twelve), 16 (sixteen), and route 20 (twenty) were fully converted. • Monday November 29, 2004 . — Routes 15 (fifteen), and 19 (nineteen). • Monday December 6, 2004 — Routes 11 (eleven), and 14 (fourteen). • Monday December 13, 2004 — Routes 10 (ten), and 18 (eighteen). Educational Material to be distributed: • Literature will be distributed beginning on Tuesday November 23, 2004. The material will be distributed on the following routes from November 23, 2004 ending on Tuesday December 2, 2004. • Routes 11, 12, 13,14, 15, 17,18,19,20. • Literature will be distributed on routes 10 and 16 through the dates of Monday December 1, 2004 to Monday December 8, 2004. Thank you, Dan Offing • ��SpsAerrgQro' Costa Mesa vJ O � n SanitarN District Introducing Fully Automated Trash Collection Service! The Costa Mesa Sanitary District is pleased to announce the conversion of the current semi - automated trash collection service to fully automated service. The driver of the trash collection truck will use the automated collection arm to pick up and empty the containers into the truck. Afterwards, the containers will be placed back in the street with the wheels against the curb. This improvement in technology allows the containers to be emptied in a safer and faster .manner. The driver will no longer have to walk in the street and the trucks will spend less time on each route thereby improving pedestrian, bicy- cle, and vehicular safety. What are the New Rules? Please follow these simple rules: 1. Roll the containers into the street and place the wheels against the curb. 2. Make sure all trash fits inside the container with the lid closed. If you need additional containers, they may be obtained by calling (949) 646 -4617. 3. Current residents with only one container are allowed to obtain a second container free of charge. Residents are required to contribute $25.00 toward the cost of all other new containers. 4. Boxes should be broken down to fit inside the container. After emptying a box, use a scissors or knife to cut the tape holding the box together. Then fold the box until it is flat, and then place it in the container against one of the sides. 5. If you have questions, please call Costa Mesa Disposal at (949) 646 -4617. How Does My Trash Get Recycled? Residents of the Costa Mesa Sanitary District have enjoyed the easiest and most comprehensive trash recycling program in Orange County since 1990. Residents simply place all their trash into one or more containers and leave them at the curbside. The mixed trash is then taken to a materials recovery facility (MRF) in Stanton where the recy- clables are removed using advanced technology. Residents of the Sanitary District have over 50% of their trash recycled in conformance with State law. Programs requiring residents to separate the recyclable materials from the remaining trash are not as effective as separating the items at a materials recovery facility because not all residents participate in a 3 -bin program. Also, a mate- rials recovery facility can implement new technologies such as using a large magnet to automatically remove batteries. Federal law requires that beginning in year 2006 all batteries and other electronic wastes be removed from the trash stream and recycled. 'J * 3nIS3HaV 3SOdX3 Ol 3nOW3d * 3/\IS3HaV 3SOdX3 Ol Ol 3nOW3J * DAIS3HOV 3SOdX3 Ol 3n0/V3J * 3nIS3HCIV 3S .d * 3nIS3HaV 3SOdX3 Ol 3nOW3J * 3nIS3HOV 3SOdX3 Ol Ol 3AOAAH * EIA S3HOV 3SOdX3 Ol 3n0W3J * 3/\IS3Had JS What Other Services are Provided . by the District? The District takes pride in providing a large number of specialized recycling programs to residents using curbside service and to all residents of the District. For more informa- tion on these programs, please call (949) 645 -8400. Service Available to Residents Using Curbside Service • Free Summer Large Item Collection • Free one -time additional Large Item Collection by call -in • Free Christmas Tree Recycling Program • Free education materials • Free copies of 15 minute award winning video of District • Free tour of materials recycling facility in Stanton • Free support for a community group recycling program Services Available to All Residents of the City of Costa Mesa & Santa Ana Heights • Free door -to- -door household hazardous waste collection • Free school telephone book recycling contest with monetary awards • Free school recycling and magic show presentation • Free worm -farm composting program for schools • Free used syringe recycling containers at designated pharmacies • Free used tire recycling program.