Agenda Packets - Board - 2004-03-29a000e Cod � �anita Dj�snc
ti
rpo�n a ...Girt Inbepenbent Special District
Board of Directors
Arlene Schafer
Greg Woodside
James Ferryman
Art Perry
Dan Worthington
Staff
Robin B. Hamers
Manager
District Engineer
(949) 631 -1731
Thomas A. Fauth
Assistant Manager
(714) 754 -5043
Joan Revak
Clerk of the District
(714) 754 -5087
Fax
(714) 432 -1436
Mailing Address
P. O. Box 1200
Costa Mesa, CA
92628 -1200
Street Address
77 Fair Drive
Costa Mesa, CA
92626 -6520
ti
(7 Printed on
RecYcted Paper
NOTICE OF SPECIAL MEETING
COSTA MESA SANITARY DISTRICT
BOARD OF DIRECTORS
MARCH 29, 2004
The Board of Directors of the Costa Mesa Sanitary District will meet
on Monday, March 29, 2004 at 6:00 p.m., in Conference Room 1A at the
Costa Mesa Civic Center, 77 Fair Drive, Costa Mesa, California to
discuss the following:
I. Presentation by Costa Mesa Disposal and CR &R for
Improvements to Trash Collection Program Including
Request for Implementing Fully Automated Service.
II. Public Comments
Dated: March 24, 2004
9--,L-P J8"�'
Clerk of the District
Protecting our community is �eafth b� providing solid waste and sewer coffection services.
costamesasanitarNbistrict.070
COSTA 9VESASAjV7ARX�DrsTnc7'
Memorandum
To: Board of Directors
Staff
... an Independent Special oistda
From: Robin B. Harriers, Manager /District Engineer
Date: January 22, 2004
Subject: Update on CMD Management of Trash Collection Operation
Staff members Rob Harriers, Tom Fauth and Joan Revak met with CR &R officials
David Ronnenberg and Dan Otting on January 21, 2004 to discuss the progress of
CR &R's reorganization of the Costa Mesa Disposal (CMD) management. Various
items were discussed and the progress of each is shown below.
In review, CR &R has purchased 100% of the CMD stock and a straight stock sale
leaves the CMD Corporation intact. The purchase does not change the contractual
relationship between the District and CMD, therefore, all references below are to
CMD.
The discussion covered the following items:
• CMD will be painting the trucks blue to match the CR &R blue trucks. The
phone number of CMD will be added below the CMD name.
• The CMD property on Placentia Avenue is up for sale and the CMD operation
will remain at the Placentia Avenue headquarters until close of escrow.
• CMD Office Manager Dee Cernak is the only previous CMD office worker still
in employment and will stay on to assist new CMD Operations Manager Dan
Otting.
• CMD desires the CMSD phone number to be deleted from the green
regulations card in order to have all resident calls be fielded by CMD
administrative staff in Stanton. CMD will furnish other recommendations for
revising the regulations card.
1Trotecting our community's health 6y providing sot d waste andsewer coffection services.
costamesasanitarydistrict. org
Update on CMD Management of Trash Collection Program January 22, 2004
Page 2
• David Ronnenberg will revise the item on the Waste Diversion Report shown
as "Other (Concrete /Asphalt/Wood)" to delete the reference to concrete,
asphalt, and wood and substitute a more correct explanation for the category
that includes food, small particulate matter and inert materials.
• CR &R is performing a waste characterization study of all its clients including
the CMSD and the results will be available by the end of the 1 st quarter 2004.
• CMD will be writing a letter to Roto Industries that the lifting bars supplied by
Roto during the standardized container rollout did not meet bid specifications
and the failure of the substandard small diameter bars placed undue stress on
the container material weakening it in the bar area.
• CMD will utilize the CR &R computer operations personnel to convert the CMD
database that is based on property addresses to a system based on
assessor's parcel numbers in order to coincide with the District's database.
The end result will be a simplification of the database resulting in a more
effective occupancy count and ability to analyze and manage the data.
• CMD supports implementation of a variable rate structure' and upon upgrading
the CMD database, options will be presented to the Board. The CMSD
Assistant Manager previously provided a potential program to the Board.
• CR &R currently processes 100% of the District's trash through the Materials
Recovery Facility and batteries are being removed by magnetic separation.
The batteries are being recycled and CR &R will also accept batteries obtained
through a school recycling program. CR &R supports the District's
consideration of a school battery- recycling program to educate students.
• CMD understands that the implementation of fully automated service requires
Board of Director approval and is prepared to seek such approval. CMD is
prepared to request approval to provide fully automated service at no cost to
the District. CMD can retrofit the CMD trucks with new arms. CMD
recognizes the worker's compensation and insurance costs will be greatly
reduced with a fully automated system plus CR &R provides fully automated
service to 100% of the agencies they serve. Details of a fully automated
program, including how to handle excess trash outside the containers, were
discussed and options will be presented to the Board.
• CMD is prepared to permanently take over the container management
program including keeping a container inventory, handling resident requests,
and changing out containers as necessary.
Trotecting our community's health 6y providing solid waste and sewer cotTection services.
costamesasanitarydiistrict. org
Update on CMD Management of Trash Collection Program January 22, 2004
Page 3 .
CMD recognizes the District's desire for the use of environmentally safer fuels
and understands the South Coast AQMD's regulations in this regard. New
CR &R trucks use AQMD approved fuels. CR &R desires consistency between
CR &R trucks and CMD trucks so trucks identical to CR &R trucks would most
likely be used inside the District.
David Ronnenberg was very pleasant and accommodating and it appears the
restructuring of CMD management by CR &R will bring the District's program into the
state of the art. Staff was very pleased with the meeting. In order to bring all the
above - described items into a recognizable plan, Mr. Ronnenberg will be preparing a
master plan and time frame for implementation of the desired improvements. At the
February regular Board meeting, Staff will be requesting the Board select a date for a
special meeting to review the proposed master plan. The master plan will also
include a written request from CMD to implement a fully automated program.
Please call if there are any questions regarding the above information.
cc: David Ronnenberg, CR &R
Dan Otting, CR &R
(Protecting our community's heafth 6y providing solid waste and sewer coffection services.
costamesasanitarydistrict. org
Costa M
Iry
�+.. -GNP.-
CR &R Incorporated founded in
1963
Locally Owned & Operated
CMD Trucks currently bein
painted (red, white, & blue
No changes made to CMD
signage and phone number
Facility to remain on Placentia
Avenue until property is sold.
All vehicles used will be in
compliance with AQMD & CARB
A Higher Standard of Responsibility
A Higher Standard of Responsibility
punt _
phone number
heck number
Service accountability
— Notepad with
unlimited entry
80C C1 40 -384 Customer Profile MEN
Customer no.: 84 -13007 1 Strt /Stop: 60200 Updated 2/23/04 by MARIO!
Customer name: CHRIS ALEXANDER Alpha Search Code: ALEXANDER
Billing addrs: 31091 AUGUSTA DR.
City: LAGUNA NIGUEL State CA Zip: 92677 TB: DCLN PL: OR
Service addrs: 30 NEW CHARDON MN:
BON N1 Code: ALL Customer Note Pad
Lin Date Time Code Note Adde:
1 2/23/04 16:10 REPR REPAIR CONTAINER MFi
2 1/11/04 9:30 REDTG ,HAZARDOUS MATERIALS, WASTE OIL I,N CONTAINER MY
3 5/05/03 8:02 ROAD ROAD C4NbITIONS /NO PICKUP MY
4 2/20/03 10:49 LOUR COURTESY „PICKUP TODK CONTAINERS OUT LATE MF'
5 10/28/02 8:19,BULKY 246 ,BULKY ITEMS „PH „SCHEDULED TABLE 8 DESK, M I
6 8/07/02 13:22 BULKY BULKY ITEMS PICKUP -COUCH 6 CHAIR MF
7 6, 01, 00 0,.00
*ARCM, DATE, ACCOUNT OPENED 08,- 01, -94,
Date Time Code Note User
?2404 858 MARIAL
F1 -Main F2 -Bk F4 -Del Fb -Selec FB -W /O F9-Mrk /Uncork F10 -new F11 -View2
A Higher Standard of Responsibility
20/017
C-1
Borate ProCe
I
a
F"
CPU
m
9
a
A
0
esa Disposal / CR &R Recycling
Innovative Recycling Above and Beyond
-M
ICAS
. _ CF4&R Supports a ae�, Ervlronme'��
+� sy
1/0.
Special Event Recycling
— CR &R DOC grant
— Chamber events
— Holiday events
— City events
Bulky Item Recycling
— Metals, Appliances,
Furniture, Wood, Plastic,
Glass
A Higher Standard of Responsibility
esa Disposal / CR &R Recycling
Meeting the needs of our communities
A Higher Standard of Responsibility
A� Costa Mesa Disposes
For A Cleaner Community
40
Container Management
- Inventory management
- Resident requests
- Changing out containers
Operation Overflow
— Photo snapped
— Letter sent
— Action taken
A Higher Standard of Responsibility
Costa Mesa Disposal,
• Above and Beyond
mated Collection
RficAWed by CMD / No
to District
D equipment retrofitted
ro'r'
automated collection
Reduction in operating
times and Worker's Comp.
claims and insurance costs
A Higher Standard of Responsibility
'jjr �
�i
RF option for Apartments /Condo /Town homes
If Haul Audit in partnership with other local jurisdictions
Work with Landscapers
Work with Self Haulers /Clean Up Crews
Tonnage Reporting Accuracy
A Higher Standard of Responsibility