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Agenda Packets - Board - 2008-12-19Costa Mesa Samtaar�,q District ... an Independent Special District Art Perry President Arlene Schafer Vice President Jim Ferryman Director Bob Ooten Secretary Gary Monahan Director Public Comments. Any member of the public may address the Board. Speakers on agenda items should identify themselves to the Clerk before the meeting so that their input can be provided at the time the item is considered. Speakers on non- agenda items will be heard under Public Comments. Pursuant to State law, the Board may not discuss or take action on non- agenda items except under special circumstances. Speakers must limit their remarks to three minutes or as decided upon by the Presiding Officer. The Presiding Officer reserves the right to declare any speaker out of order. Obtaining Agenda Materials: The public is entitled to copies of all documents that are made part of the agenda packet. If any document or other writing pertaining to an agenda item is distributed to all or a majority of the Board. after the packet is prepared, a copy of that writing may be obtained at the District offices at 628 W. 19`h Street, Costa Mesa, California. The Clerk of the District may be contacted at (949) 645 -8400, ext. 223. In Compliance with ADA: Contact Joan Revak, (949)645 -8400, 48 hours prior to meeting if assistance is needed (28 CFR 35.102.35.104 ADA Title II). 0 Regular Meeting — Friday, December 19, 2008 RECOMMENDED ACTION CALL TO ORDER —12:00 P.M. — 628 W. 19th Street, Costa Mesa II. PLEDGE OF ALLEGIANCE — Director Ferryman III. INVOCATION — Thomas Fauth IV. ROLL CALL (If absences occur, consider whether to deem those absences excused based on facts presented for the absence — such determination shall be the permission required by law.) V. ELECTION OF OFFICERS A. Election of District Officers (President, Vice President & Secretary) B. Appointment of CMSD Recycling Committee Chairman (Currently Director Ooten) C. Appoint three Directors to Sewer System Committee (Currently Directors Monahan, Ooten and Ferryman). Appoint one or two Directors to Sewer System Sub - Committee (Currently Director Ooten) • D. Appointment of Regular Representative to City /Districts Liaison Committee (Currently Director Monahan) Protecting our community's health by providing solid waste and sewer collection services. wu ,qov Costa Mesa Sa itaq District: AGENDA December 19, 2008 Page 2 RECOMMENDED ACTION E. Appointment of Orange County Sanitation District Representative (Currently Director Ferryman) F. Appointment of Independent Special Districts of Orange County Representative (Currently Director Schafer) G. Appointment of Santa Ana River Flood Control Agency Representative (Currently Director Perry) H. Appointment of CSDA Representative (Currently Director Schafer) I. Board Consideration of Attendance & Reporting on Meetings of Costa Mesa City Council, OCCOG, WACO and Costa Mesa Chamber of Commerce VI. CONSENT CALENDAR - All matters listed under the Consent Calendar are considered to be routine and will be enacted in one motion in the form listed below. There will be no separate discussion on these items prior to the time the Board votes on the motion, unless members of the Board request specific items to be removed from the Consent Calendar for discussion, in which event the item will be removed from the Consent Calendar and considered in its normal sequence on the agenda. Reports ® Minute Approval 1. Sewer System Committee Meeting — November 12, 2008 2. Recycling Committee Meeting — November 17, 2008 3. Strategic Planning Pre - Meeting — November 17, 2008 4. Investment Oversight Committee Meeting — November 20, 2008 5. Regular Meeting — November 20, 2008 6. Special Meeting — December 2, 2008 Manager's Reports 7. Refunds No Refunds 8. Occupancy Report and payment to Costa Mesa Disposal — October 2008 Approve 9. Monthly SSO Report to State Water Resources Control Board Receive & File 10. Minutes of Human Resources Meeting — November 25, 2008 Receive & File 11. Waste Diversion Report — November 2008 Receive & File 0 12. Contract Payment to CR Transfer for Recycling Services & Disposal Ratify Payment for November 2008 13. Ordinance Enforcement Officer's Report Receive & File Protecting our community's health by providing sold waste and seiner collection semices. Rov Costa Mesa Sa itarN District December 19, 2008 AGENDA Page 3 RECOMMENDED ACTION Engineer's Reports 14. Project Status Report Receive & File Treasurer's Reports 15. Financial Reports as of November 30, 2008 Approve 16. Treasurer's Reports as of November 30, 2008 Approve 17. Warrant Register for the month of November 2008 in the amount of Ratify Payments $588,549.72 18. Directors' Compensation and Reimbursement of Expenses for the Approve Compensation Month of November 2008 & Ratify Expenses ND OF CONSENT CALENDAR VII. WRITTEN COMMUNICATIONS Vlll. PUBLIC COMMENTS 46 MANAGER'S REPORTS A. LAFCO Presentation by Joyce Crosthwaite, Executive Officer Accept Report B. CLOSED SESSION 1. To provide Authority to the District's Labor Negotiator, Robin Hamers, Regarding Compensation, but not limited to the CalPERS Retirement Formula, for all Unrepresented Employees (Government Code § 54957.6) (Refer to CMSD HR Meeting Minutes dated November 5, 2008) C. District Yard — 174 W. Wilson Street — CMSD #187 1. Update on Design Phase Accept Report D. Year 2007/2008 Additional Strategic Planning Action Items Accept Report 1. Pre - Strategic Planning Special Meeting held on Monday, Follow -Up November 17, 2008 at 11:30 a.m. 2. RFP for Strategic Planning Facilitator Accept Report E. Grant Research Accept Report F. Sewer System Committee 1. Report on meeting held December 10, 2008 Accept Report 2. Transfer of Sewers from OCSD to CMSD Accept Report Protecting our community's keafth by providing solid waste and sewer coffection services. www.cmsdcagov Costa Mesa Sanita'q District AGENDA December 19, 2008 Rage 4 RECOMMENDED ACTION 3. Calcium Buildup in Sewer Lines Accept Report 4. Project #186 Sewer Lateral Assistance Program Update G. CR &R Evaluation Accept Report H. Special Districts Leadership Foundation (SDLF) Accept Report I. City /Districts Liaison Committee Meeting — November 14, 2008 Accept Report J. Recycling Committee — Monday, December 8, 2008, 12:00 p.m., CMSD Board Room, 628 W. 19th Street, Costa Mesa (Directors Ooten and Perry) 1. Recycling Committee Goals for 2007/2008 Receive & File 2. 2008 School Telephone Book Recycling Program Accept Report 3. Orange County Waste & Recycling Sub - Regional Meetings and Grant Consider Program 4. Partnerships with OCSD a. Biosolids Accept Report b. No Drugs Down the Drain Accept Report 5. Disposal of Residential Grease in CMSD Trash Collection Program Accept Report 6. Alternatives to Junk Mail Accept Report 7. Tour of CR &R and Frank L. Bowerman Landfill for General Manager Accept Report and Directors of Mesa Consolidated Water District — Tuesday, January 20, 2009 8. Food Recycling Accept Report 9. Report on Other CMSD Recycling Programs Accept Report X. ENGINEER'S REPORTS A. Waste Discharge Requirements (WDR) Update B. Report on Emergency or Non -Bid Sewer Work — Fair Drive Sewer at Ratify by 4/5 Vote Harbor Blvd. C. Project #183 -2 — Bristol Street Sewer North of Randolph 1. Report by Alternate District Engineer Consider 2. Proposal to Begin Design Phase Consider Protecting our community's heafthc by providing solid waaste and sewer coffectlon services. www.cmsdca, Costa Mesa. Sanitrarp District AGENDA • XI. TREASURER'S REPORTS A. CalPERS Investment Update December 19, 2008 Page 5 RECOMMENDED ACTION XII. ATTORNEY'S REPORTS A. CLOSED SESSION — Conference with Legal Counsel — Anticipated Litigation. Significant Exposure to Litigation Pursuant to Gov. Code §54956.9(b) — Claim of Back Bay Center, Ltd. For Property at 2651 -2675 Irvine Avenue (CMSD Project #168 — Irvine Pump Station Relocation) B. Resolution No. 2008 -761, Ordering that Publication of Ordinance No. 71 Revising the District's Operating Reserve Requirements has been Published C. Selection Process for Contractors for CMSD Yard D. Jurisdiction over On -Site Sewer Laterals E. Door -to -Door Canvassing by Candidates for Election XIII. LOCAL MEETINGS (Includes Reports by all Directors Representing CMSD) A. Orange County Sanitation District (OCSD) (Director Ferryman) B. Santa Ana River Flood Protection Agency (SARFPA) (Director Perry) C. Independent Special Districts of Orange County (ISDOC) (Director Schafer) D. Local Agency Formation Commission (LAFCO) E. California Special Districts Association (CSDA) (Director Schafer) 1. CSDA 2009 Dues in the Amount of $4,088.00 F. California Association of Sanitation Agencies (CASA) 1. CASA Mid -Year Conference — January 21 -24, 2009 at Indian Wells 2. CASA 2009 Membership Dues Renewal in the amount of $8,000.00 G. Other Meetings Qualifying for Reimbursement under CMSD Ordinance No. 55, Operations Code Section 3.01.030 OLD BUSINESS A. Election 2008 Accept Report Adopt Resolution Approve Accept Report Accept Report Accept Report Accept Report Accept Report Accept Report Accept Report Approve Payment Accept Report Consider Attendance Approve Payment Report on Matters Pertaining to CMSD Follow -Up Protecting our community's health by providing solid waste rand sewer coilccection semr�ices. w,crosdca.,qov Costa Mesa Sahitarr District December 19, 2008 AGENDA Page 6 RECOMMENDED ACTION X. NEW BUSINESS A. SWANA Workshop in Ontario — Thursday, January 8, 2009 Consider Attendance by Board and Staff B. Joint Meeting with Midway City Sanitary District Consider XVI. ORAL COMMUNICATIONS AND DIRECTOR COMMENTS XVII. ADJOURNMENT • Protecting our community's health by providing solid waste and sewer coif ction se . gov • COSTA MESA SANITARY DISTRICT MINUTES OF SEWER SYSTEM COMMITTEE MEETING NOVEMBER 12, 2008 CALL TO ORDER Board members of the Costa Mesa Sanitary District met in Committee session on November 12, 2008 at 10:30 a.m. at 628 W. 19th Street, Costa Mesa. Director Monahan called the meeting to order at 10:30 a.m. DIRECTORS PRESENT: Jim Ferryman; Gary Monahan; Bob Ooten DIRECTORS ABSENT: Art Perry, Arlene Schafer STAFF PRESENT: Robin B. Hamers, Manager /District Engineer; Thomas A. Fauth, Assistant Manager; Joan Revak, Board Secretary /District Clerk /Program Manager; Sherry Kallab, Management Analyst; Karl Dulake, Maintenance Supervisor; Joe Limon, Inspector; Janel Jackson, Office Specialist li; Debbie Bjornson, Permit Processing Specialist; Paul Guzman, Inspector. OTHERS PRESENT: None MONTHLY SSO STATISTICS Mr. Fauth presented the Sanitary Sewer Overflow (SSO) statistics for 2008 noting one new addition since the last meeting October 8, 2008. Mr. Fauth noted rock and debris in a private lateral caused a spill on October 24, 2008. The 1275 gallon spill occurred at The Camp. Approximately 75 gallons were lost to the storm drain. Mr. Dulake stated there have been ongoing problems at the location. Mr. Dulake instructed the management company's plumber, who was previously unaware the line belonged to the property owner, to keep the line clean. There are two interceptors located on the property. Mr. Dulake contacted Jim Kolk, District FOG program representative, and requested him to inspect the property. Mr. Limon reported repairs to a sag in the line were planned and dropped after it was determined regular maintenance could control the problem. Mr. Hamers requested a copy of the AB &R Plumbing CCTV video. Mr. Fauth noted the event was the third at the facility; with events occurring every 1 1/2 to 2 years. Director Ferryman inquired about the 6 month maintenance schedule. Mr. Hamers COSTA MESA SANITARY DISTRICT MINUTES OF BOARD OF DIRECTORS SEWER SYSTEM COMMITTEE MEETING NOVEMBER 12, 2008 PAGE 2 requested Mr. Kolk advise the management company of District's quarterly cleaning requirements for lines with interceptors. Mr. Dulake will follow up with Mr. Kolk regarding the issue. COMPLIANCE WITH WASTE DISCHARGE REQUIREMENTS Mr. Hamers will update the District's Sewer System Management Plan as soon as the District Yard is operational. The updated plan will have all facets in the WDR order. Director Ooten requested documenting CMSD's status of meeting WDR regulatory requirements updates in the Sewer System Committee Meeting minutes. Mr. Hamers recommended reporting milestones to the Committee by date of completion. CALCIUM DEPOSITS IN THE SEWER LINES Mr. Hamers referred to photographs in the Committee handout. National Clay Pipe Institute spent over 18 months studying calcium build -up in a piece of clay pipe provided by El Toro Water District. The study revealed the cause of calcium in sewers is groundwater. Groundwater infiltrates through manhole joints or joints of a sewer line. As the water table fluctuates, layers of calcium build up on top of biological layers. Removal of calcium from pipe is affecting several agencies. The District has lines with identical calcium buildup as shown in the photographs in a street with only twelve homes. National Clay Pipe Institute is continuing to research the best way to remove the calcium from the pipe and keep it from returning. Mr. Hamers shared pictures of Leucadia Water District's calcium build up. Leucadia's calcium is more layered than the calcium in the CMSD lines. Leucadia uses a solution of hydrochloric acid and citric acid. The line is blocked and flooded to soften the calcium build up so it can be hydro -jetted out. The District is waiting on the results of the National Clay Pipe Institute study to determine the course of action to take. Director Ferryman questioned the extent of the problem and Staff advised both sides of the Smalley Road line have calcium buildup. The Committee discussed the possibility Mesa Consolidated Water District wells in the area may have contributed to the problem. SEWER SYSTEM SUB - COMMITTEE REVIEW OF HOT SPOTS Mr. Fauth announced the sub - committee review of District hot spots is set for November 18, 2008 at 9:30 a.m. Jim Kolk, EEC representative, plans to Mr. Dulake's list of hot spots and review EEC's progress to date. TRANSFER OF SEWER LINES FROM OCSD TO CMSD Mr. Hamers reported the transfer agreement is working through an OCSD Committee for approval. CMSD staff is in the process of checking easements for the transferred lines. Attorney's for both agencies are on standby to complete any legal issues. OCSD requested 5 years to complete repairs on the lines. There is one hot spot of concern in • • COSTA MESA SANITARY DISTRICT MINUTES OF BOARD OF DIRECTORS SEWER SYSTEM COMMITTEE MEETING NOVEMBER 12, 2008 \�A PAGE 3 the lines. Staff may request OCSD to maintain liability for the lines until they are repaired. Director Ferryman stated the hot spot should be made a priority. Mr. Hamers requested the Committee review the draft letter to parcel owners who will incur an increase in charges due to the transfer of sewer lines from OCSD. The letter will be on the agenda for discussion at the November 19, 2008 Board meeting. The right hand column of the fee spreadsheet provided by Ms. Bjornson lists customers scheduled to receive the letter. The additional fees will be charged on property tax bills starting the 09/10 fiscal year. Director Monahan noted the District could have been charging the fees all along. Mr. Hamers requested Ms. Revak attach the reasons for the transfer along with the fee spreadsheet with the copy of the letter in the Board packet. WDR EDUCATION PROGRAM On November 20, 2008 at 11:30 a.m. WDR will host a seminar given by V & A Engineering, titled "Life Expectancy of Force Mains ". Included in the Committee packet is a revised WDR Education Topic Schedule. Revisions or changes are displayed in red. Joe Sinicori will be giving a seminar regarding pump station maintenance February 19, 2008. . OCSD PEROXIDE STATION AT CMSD MENDOZA PUMPING STATION Pictures were provided to the Committee of the two 3000 gallon tanks of hydrogen peroxide and the control setup within the aluminum wall. CMSD Crew is working with 'OCSD Staff to pipe in CMSD's unused hydrogen peroxide inventory Advanced Sterilization donated to the District. District Staff will share the photographs and update the Liaison Committee about the project at the November 14, 2008 meeting. SMARTCOVER (MANHOLE COVER WITH SENSOR TO CHECK WATER LEVEL BELOW) Director Ooten provided information about SmartCover. The unit is assembled on the bottom of the manhole cover and the sensor detects the level of the wastewater in the manhole. When the water level reaches a certain height an alarm will notify Staff. Each unit is $3,500.00 to acquire and there are additional costs for the alarm notification process. Director Ooten recommended conducting a pilot program. Staff will look into the costs involved. Director Ooten noted the SmartCover product literature states the device can detect pressure drops in force mains. PROJECT #129 BRISTOL STREET SEWER - UPDATE ON DESIGN PHASE 0 Plans are approved and will be going out for bid. COSTA MESA SANITARY DISTRICT MINUTES OF BOARD OF DIRECTORS SEWER SYSTEM COMMITTEE MEETING NOVEMBER 12, 2008 PAGE 4 PROJECT #164 MISCELLANEOUS SEWER WORK No Change #168 IRVINE PUMPING STATION RELOCATION - UPDATE ON CONSTRUCTION & DAMAGE TO ADJOINING PROPERTY Repairs are moving along slowly. The situation is affecting the Orange County street improvement project on Irvine Boulevard. PROJECT #170 PREPARE EMERGENCY RESPONSE PLANS for PUMPING STATIONS Mr. Hamers reported emergency response plans are in progress. NO CHANGE PROJECT #171 IRVINE PUMPING STATION FORCE MAIN REHABILITATION Phase I has been completed. NO CHANGE PROJECT #175 OCSD GRANT - TELEVISING CMSD SEWER LINES Mr. Fauth discussed a correction to the numbers National Plant reported. Previously the numbers reported included hot spots. The revision shows televising is 89.4% complete (1,009,701.56LF/1,129,420LF) with an estimated project completion date of June 2009. Staff will provided information regarding reporting requirements to OCSD at the next Sewer System Committee meeting. PROJECT #183 - SYSTEM WIDE SEWER REPAIR - FAIR AT HARBOR Sancon will be chain flinging 320 linear feet of ductile iron pipe located in the ground under the intersection of Fair and Harbor starting Sunday, November 17, 2008. After the chain flinging process is complete the pipe will be slip lined. Sancon provided the same service for El Toro Water District 3 years ago and they are satisfied with the results. Mr. Hamers reported we do have 1000 linear feet of ductile iron pipe throughout the District PROJECT #186 - SEWER LATERAL ASSISTANCE PROGRAM Mr. Hamers reported applications are coming in and $44,000.00 has been reimbursed this fiscal year to date. Bob Craig, Dudek and City of Placentia representative, commented this is the only California program supporting lateral cleaning maintenance. Mr. Hamers described an incident where a City of Costa Mesa Inspector required a • • COSTA MESA SANITARY DISTRICT i � MINUTES OF BOARD OF DIRECTORS SEWER SYSTEM COMMITTEE MEETING z NOVEMBER 12, 2008 PAGE 5 �rQfj�a�Ky3`�i% resident'to remove the on site portion of liner on their lateral stating it did not meet City plumbing codes. Ms. Jackson requested City Staff to provide the code not allowing the lining. No response has been received. Staff will discuss the issue at the November 14, 2008 Liaison Committee meeting. At the September 24, 2008 CSDA meeting Mr. Fauth made contact with Jan Debay regarding providing input to real estate property managers and realtors regarding private property sewer lateral issues and has not heard from her to date. Mr. Fauth will follow up with a call to Tom Sutro. PROJECT #187 - DISTRICT YARD UPDATE - LEED GOLD STANDARD Committee members received a reference list of LEED features for the "Gold" CMSD Yard. The list will be presented at the upcoming Liaison Committee meeting. After some minor plan changes, the City permitting process will be complete. Staff is in the process of determining the bid process for the building due to the specialized construction needed. CMSD applied for an extension to the Conditional Use Permit for the District Yard. NEXT MEETING The next meeting is scheduled for December 10, 2008 at 10:30 am. PUBLIC COMMENTS There were no public comments. ADJOURNMENT Director Monahan adjourned the meeting at 11:32 a.m. SECRETARY • PRESIDENT • • COSTA MESA SANITARY DISTRICT MINUTES OF RECYCLING COMMITTEE MEETING November 17, 2008 The Costa Mesa Sanitary District Recycling Committee met at 10:30 a.m. at 628 W. 19th Street, Costa Mesa. Directors Present: Arlene Schafer Directors Absent: Robert Ooten, Gary Monahan Staff Present: Rob Hamers, Tom Fauth, Joan Revak, Sherry Kallab, Denise Gilbert, Janel Jackson Ms. Revak called the meeting to order at 10:40 a.m. 1. Recycling Committee Goals The Committee reviewed the Recycling Committee goals and revisions were suggested. Director Schafer suggested contacting Lee Pearl, General Manager of Mesa Consolidated Water District to inquire if the CMSD could provide an insert in the MCWD monthly water bill flyer promoting programs available through the CMSD. Mr. Fauth also reported Mr. Pearl would like to participate in a tour of the Orange County Sanitation District, the Bowerman Landfill and CR &R. II. 2008 School Telephone Book Recycling Program Ms. Revak presented the flyer for the 2008 Telephone Book Recycling Program. Bins were delivered to all participating schools as well as Costa Mesa City Hall and the Orange Coast College Recycling Center. Although Page School initially agreed to participate in the program, it was determined they would not be able to accommodate a bin at the school site due to construction Protecting our community's health by providing solid waste and sewer collection services. wu w.crosdcagov Costa Mesa Sanitary District Minutes of Recycling Committee Meeting November 17, 2008 Page 2 • III. Orange County Waste and Recycling Sub - Regional Meetings and Grant Program Mr. Fauth reported CMSD Accountant Teresa Gonzalez is maintaining expenses and encumbrances toward the objective of spending the $20,000 grant to the CMSD. The total expenditures as of October 17, 2008 were $5,997.87. A. Vermicomposting Presentation at St. Joachim School — November 14, 2008 Mr. Fauth reported a Vermicomposting presentation was given to a group of ten Cub Scouts — ages 6 & 7 - at St. Joachim School on November 14, 2008. Photographs of the event were circulated. Staff participants in addition to Mr. Fauth were Ms. Jackson and Ms. Bjornson. B. Composting Event Hosted by the City of Costa Mesa and the CMSD on America Recycles Day — November 15, 2008 The District and the City of Costa Mesa hosted a Free Composting Workshop on • Saturday, November 15, 2008 at the Community Garden at Hamilton and Charle Streets using funds from the Orange County Waste and Recycling Sub - Regional Grant Program. Mr. Fauth gave the presentation and Mr. Hamers, Mr. Dulake, Ms. Kallab, Ms. Bjornson and Ms. Gilbert were in attendance. Photographs of the event were presented. The District's newly - purchased canopy was put to good use at the event. Costa Mesa residents are eligible to obtain composting bins for a $20.00 contribution with a limit of one bin per household. Seven composting bins were sold. Ms. Jackson and Ms. Gilbert were requested to prepare the one page list of recycling programs provided by the CMSD for distribution at such events and to further inform the public of services offered by the District. IV. Partnership with OCSD A. Biosolids There were no updates on Biosolids. Protecting our community's Health f y providing solid waste and sewer collection services. www.crosdca.Rov 0 • • B. No Drugs Down the Drain Costa Mesa Sanitary District Minutes of Recycling Committee Meeting November 17, 2008 Page 3 The Orange County Sanitation District will be providing a "tool kit" for use in the No Drugs Down the Drain campaign, including two articles for publication, two public service announcements and a banner for public outreach events for use by member agencies on a rotating basis. A link to the OCSD website will be added to the CMSD website and vice versa. Staff considered applying for grant funds for use in this program, however, grants are not being provided for the No Drugs Down the Drain program. V. Disposal of Residential Grease in CMSD Trash Collection Program Discussion was held on disposal of residential grease in the District's trash collection program. After investigation of the various options, the District will discuss the options with CR &R and then implement the desired option. The following options were discussed: ➢ Place grease out for collection during "Large Item" collection program (the City of Chula Vista offers this service) ➢ Collection in the regular trash after using an absorbent ➢ Separate pick -up ➢ County HHW facility (It was suggested Staff make a visit to a HHW site with grease for disposal to observe the process) ➢ Orange Coast College Recycling Center VI. Public Comments There was no public present at the meeting. Ms. Revak adjourned the meeting at 11:12 a.m. Secretary President Protecting our community's Health by providing solid waste and sewer coffection services. wcvw.crosdcagov r� COSTA MESA SANITARY DISTRICT MINUTES OF 2009 -2010 STRATEGIC PLANNING PRE - MEETING NOVEMBER 17, 2008 The Board of Directors of the Costa Mesa Sanitary District met at 11:30 a.m. at 628 W. 19th Street, Costa Mesa. Directors Present: Art Perry, Arlene Schafer, James Ferryman Staff Present: Robin B. Hamers, Tom Fauth, Joan Revak, Marc Davis, Sherry Kallab, Janel Jackson, President Perry called the meeting to order at 11:45 a.m. 10 1. STRATEGIC PLAN - 2 YEAR w/5 YEAR GOALS • Mr. Hamers proposed a two -year Strategic Plan with five -year goals into an integrated cost plan. Staff desires to identify projected costs with selected items so the impact of each item is known in advance. II. ZERO WASTE Mr. Hamers attended a meeting with CR &R and their international construction team that will be building a plant in Perris in which the following items were discussed: 85% Recycling Rate $3.00 /month per Resident (preliminary) Commitment to being an Industry Leader Mr. Hamers reported a meeting will be held on Tuesday, December 2, 2008, 1:00 p.m. at CMSD with CR &R's international construction team. Directors Perry, Schafer and Ferryman plan to attend. COSTA MESA SANITARY DISTRICT NOVEMBER 17, 2008 MINUTES OF PRE- MEETING 2009 -2010 STRATEGIC PLAN PAGE 2 III. OUTREACH Director Schafer recommended distributing certificates, awards, and /or proclamations at meetings on behalf of the CMSD. Director Schafer suggested CMSD be added onto the Chamber of Commerce's agenda. Director Schafer suggested approaching Mesa Consolidated Water District on adding a column in their monthly newsletter for CMSD to report on their special programs. Director Schafer recommended contacting Channel 24 regarding posting CMSD events and meeting dates. Mr. Hamers reported a flyer format list of school programs is being compiled and will be offered to schools to be distributed. President Perry suggested continuing promotional items. V. TRASH COLLECTION PROGRAM Mr. Hamers suggested the Ordinance Enforcement Officer covertly follow trash collection drivers on routes and report on their performance. Mr. Hamers reported a pilot program is in place regarding washing out trash collection containers with high - pressure, high -heat spray inside and out. Mr. Hamers reported discussions were held at the Recycling Committee with Mike Carey regarding residential FOG disposal. Director Schafer recommended the new Ordinance Enforcement Officer (OEO) attend training seminars on or about April 2009. Mr. Fauth will follow -up with Mr. Shef regarding results of reports. President Perry suggested extra trash pick -up days twice a year, perhaps at Christmas and in June. Director Ferryman reported a discussion at the Liaison Committee Meeting regarding 40 hours for the CMSD's OEO and splitting the hours /duties with Mesa Consolidated Water District, which could begin July 1, 2009. V. SEWER PROGRAMS Director Ooten (via e-mail) recommended notifying homeowners when roots are found in sewer laterals from the CCTV work. Director Ooten desires the CMSD set a goal of "low to no SSOs." Mr. Hamers reported on sewer lateral jurisdiction. Mr. Hamers reported CMSD's counsel stated that with regard to overlapping jurisdictions, the first agency to 7 COSTA MESA SANITARY DISTRICT NOVEMBER 17 2008 MINUTES OF PRE- MEETING 2009 -2010 STRATEGIC PLAN PAGE 3 080 ;e their power is the jurisdictional agency; therefore, CMSD has authority 2 ewer laterals rather than the City of Costa Mesa. COMBINATION OF PUBLIC /PRIVATE WORK FORCE z;tor Schafer recommended the Board conduct a General Manager ormance evaluation including the work structure of the Manager /Engineer. DIRECTOR ACTIVITIES r. Hamers listed examples of Director activities for discussion. )irector Ooten (via e-mail) recommended adding an Ad Hoc Committee to eview District policies. Director Ooten also recommended moving the Ordinance Enforcement Officer's report under the Consent Calendar. Mr. Hamers also suggested moving CR Transfer's invoice payment and Waste Diversion Report under the Consent Calendar due to monthly redundancy. The reports can be pulled from the Consent Calendar should there arise a need for discussion. • Director Schafer recommended the CMSD periodically hold meetings with Midway City Sanitary District. VIII. SUCCESSION PLANNING Mr. Hamers suggested Mr. Dulake create a succession plan with regard to the Maintenance Supervisor's daily, weekly and monthly duties, and also to document the location of hot spots. IX. FINANCIAL PLANNING Mr. Davis reported additional costs are to be expected once the new yard is operational. Mr. Davis discussed the sinking fund amount and the $5 million goal; Mr. Davis reported the current amount is $1.8 million. Mr. Hamers suggested further discussion with all Board members regarding the sinking fund amount/goal at the January Strategic Planning Meeting. Mr. Davis reported on the CalPERS long -term costs and its effects on upcoming fiscal years. ® Director Schafer suggested discussion of a possible health plan for Directors. Director Ferryman suggested a possible deferred compensation plan for Directors be discussed at the January Strategic Planning Meeting. Mr. Davis COSTA MESA SANITARY DISTRICT NOVEMBER 17, 2008 MINUTES OF PRE- MEETING 2009 -2010 STRATEGIC PLAN PAGE 4 confirmed participation in the District's deferred compensation plan can be rolled in with the whole package. Directors Ferryman and Ooten suggested pursuing grants where applicable. X. TECHNOLOGY Mr. Hamers reported on the Supervisory Control and Data Acquisition telemetry, which may require an upgrade. Mr. Hamers also recommended a CIP project to archive the plans. Mr. Hamers suggested holding off on GIS in the short term. XI. SDLF "DISTRICT OF DISTINCTION" Mr. Hamers agreed with the suggestion of including Sewer Lateral and Clean Out Financial Assistance Program in the application for SDLF "District of Distinction" XII. SEWER LATERAL ASSISTANCE PROGRAM Director Ferryman inquired about the Sewer Lateral Assistance Program and Director Ooten (via e-mail) inquired as to how many applications are received per month. Mr. Hamers suggested creating a list indicating by month of how many applications have been received since the program's inception. . XIII. RECYCLING COMMITTEE GOALS Mr. Hamers reported the Board may comment on the Recycling Committee goals and whether or not there should be any revisions and /or additions. XIV. STAFF OUTSIDE ACTIVITIE Mr. Hamers reported Staff is participating in outside activities in addition to their duties at the Costa Mesa Sanitary District's Headquarters, including composting and vermicomposting presentations, recycling presentations at schools, tours of the landfill and the CR &R facility, and PowerPoint presentations. XV. PUBLIC COMMENTS There was no public present at the meeting. Director Perry adjourned the meeting at 1:30 p.m. Secretary President • 0 • COSTA MESA SANITARY DISTRICT MINUTES OF INVESTMENT OVERSIGHT COMMITTEE MEETING November 20, 2008 CALL TO ORDER The meeting was called to order at 5:00 p.m. by Treasurer /Finance Director Marc Davis ROLL CALL Committee Members Present: Director Arlene Schafer (rotating committee member) Director Gary Monahan (rotating committee member) Mr. Rob Harriers, Manager /District Engineer Staff Members Present: Mr. Marc Davis, Treasurer /Finance Director Mr. Thomas Fauth, Assistant Manager Ms. Sherry Kallab, Management Analyst Ms. Teresa Gonzalez, Accountant NEW BUSINESS Review of Treasurer's Report Mr. Davis reported that the District's portfolio was earning approximately 3.4% as of October 31, 2008, compared to LAIF earning approximately 2.7 %. Mr. Davis made a reference to the Yield Curve Data of the October 31, 2008 Treasurer's report and reported that the District's yield is on top of all benchmarks. The yield is the reflection of the District being in the market and available to invest at the right time. Two of the securities in the portfolio with an aggregate value of $2 million have call features in December and Mr. Davis anticipates both securities will be called, because these securities are at an interest rate of approximately 4 %. If the securities are called, the District will be reinvesting at the current market rates, which will be lower than the current rate of the securities held. Mr. Davis stated that we are in the hold mode pending receipt of the tax assessments from the County. The first tax apportionment in the amount of approximately $1 million was received from the County today, November 20, 2008. CaITRUST Investment Pool Tonight, at the Regular Board meeting, a Resolution authorizing the Treasurer to place idle funds in the Investment Trust of California (CaITRUST) will be presented to the Board for consideration. Mr. Davis reported that CaITRUST is an alternative to LAIF. CaITRUST offers three fund options: Short-Term, Medium -Term and Long -Term Funds. Presently the Long -Term Fund is unavailable. The Short-Term Fund allows for an unlimited number of deposits and withdrawals and immediate access to the funds, while the Medium -Term Fund limits transactions to once a month. Mr. MINUTES OF INVESTMENT OVERSIGHT COMMITTEE MEETING PUBLIC COMMENTS ADJOURNMENT Approved by: November 20, 2008 Page 2 Davis' intentions are to invest in the Medium -Term Fund for the purpose of obtaining a higher yield, yet maintain some liquidity. Agencies can join CalTRUST as a participant or as a member. The difference between a participant and a member is that a participant does not have the ability to vote on items. Mr. Davis stated that the resolution to be adopted recommends that at the present time we join as a participant. He believes that with the expected small investment in CalTRUST, it would not warrant us to take responsibility for equity and liability that a member would take on. In the future, we would have the ability to change to a member. Mr. Hamers asked how long CalTRUST had been around and also inquired about the investment's team experience. Mr. Davis responded that CalTRUST has been around since 2005. It is currently managed by Wachovia Portfolio Services, which was recently bought by Wells Fargo Bank. Wachovia Portfolio Services was set up for purposes of providing services to public agencies; therefore, the investment team is very familiar with the securities allowable by the government code. There were no items discussed under public comments. The meeting adjourned at 5:12 p.m. Secretary, Costa Mesa Sanitary District Board of Directors President, Costa Mesa Sanitary District Board of Directors is • • n 0 COSTA MESA SANITARY DISTRICT MINUTES OF BOARD OF DIRECTORS REGULAR MEETING NOVEMBER 20, 2008 CALL TO ORDER The Board of Directors of the Costa Mesa Sanitary District met in regular session on November 20, 2008, at 5:30 p.m. at 628 W. 19th Street, Costa Mesa. President Perry called the meeting to order at 5:30 p.m. PLEDGE OF ALLEGIANCE Director Schafer led the Pledge of Allegiance. INVOCATION Mr. Fauth gave the invocation. ROLL CALL DIRECTORS PRESENT: Art Perry, Arlene Schafer, James Ferryman, Gary Monahan DIRECTORS ABSENT Bob Ooten (absence excused) STAFF PRESENT: Robin B. Hamers, Manager /District Engineer; Alan Burns, Legal Counsel; Tom Fauth, Assistant Manager; Joan Revak, Board Secretary/Program Manager /Clerk of the District; Marc Davis, Treasurer; Teresa Gonzalez, Accountant; Sherry Kallab, Management Analyst; Debbie Bjornson, Permit Processing Specialist; Janel Jackson, Office Specialist; Ron Shef, Ordinance Enforcement Officer; Karl Dulake, Maintenance Supervisor MINUTES OF THE COSTA MESA SANITARY DISTRICT PAGE 2 Meeting held November 20, 2008 CONSENT CALENDAR 0 Director Schafer motioned to approve the Consent Calendar. Director Monahan seconded. Motion carried 4 -0. REPORTS MINUTE APPROVAL Minutes of Sewer System The Minutes of the Sewer System Committee Committee Meeting — Meeting of October 8, 2008, were approved as October 8, 2008 distributed. Minutes of Recycling The Minutes of the Recycling Committee Meeting Committee Meeting -- of October 20, 2008, were approved as distributed. October 20, 2008 Minutes of Regular The Minutes of the Regular Meeting of October 23, Meeting -- October 23, 2008, were approved as distributed. 2008 MANAGER'S REPORTS 0 REFUNDS There were no refunds for the month of November 2008. Occupancy Report and The Trash Occupancy Count documented no Payment of $196,557.28 increase for the occupancy report for solid waste to Costa Mesa Disposal — collection as of November 1, 2008. Therefore, the November 2008 total for November is 21,469. Board directed Staff to prepare a warrant for $196,557.28 for November 2008 collection based on occupancy report. Said payment in the amount of $196,557.28 to Costa Mesa Disposal to be ratified on the November 2008 warrant register. ENGINEER'S REPORTS Project Status Report The Project Status Report dated November 2008 was accepted as submitted. C7 MINUTES OF THE COSTA MESA SANITARY DISTRICT Meeting held November 20, 2008 0 TREASURER'S REPORTS PAGE 3 Financial Report as of The Financial Report as of October 31, 2008 was October 31, 2008 accepted as submitted. Treasurer's Report as of The Treasurer's Report as of October 31, 2008 October 31, 2008 was accepted as submitted. Warrant 2009 -05 for Warrant Resolution #CMSD 2009 -05 was October 2008 in the approved, authorizing the President and Secretary amount of $762,030.48 to sign the warrant ratifying the payment of certain claims and demands, and specifying the funds out of which the same were paid in the amount of $762,030.48. Directors' Expenses for Director Compensation and Expense the Month of October Reimbursements for the Month of October 2008 2008 were approved and ratified as follows: President Perry: $1,105.00 Vice President Schafer: $1,326.00 + $5.85 0 Director Ooten: $1,326.00 + $12.28 Director Ferryman: $884.00 Director Monahan: $442.00 END OF CONSENT CALENDAR WRITTEN COMMUNICATION There were no written communications. PUBLIC COMMENTS Mr. Dan Worthington presented a yard sign to be placed on residential property to deter solicitors and requested the Board consider sponsoring the signs with Costa Mesa Sanitary District grant money. Mr. Dan Worthington expressed his dismay regarding the CMSD's American flag not being illuminated at night. Mr. Fauth responded the timer was not adjusted to daylight savings time and will be promptly corrected. r MINUTES OF THE COSTA MESA SANITARY DISTRICT PAGE 4 Meeting held November 20, 2008 • MANAGER'S REPORTS DISTRICT YARD — 174 W. WILSON STREET — CMSD #187 UPDATE ON DESIGN PHASE Mr. Hamers reported a few minor corrections are to be made to the architectural and engineering plans and all the permits will be available from the city. Mr. Hamers reported the contractor bidding procedures are being discussed with Mr. Burns. FEATURES OF LEER GOLD DISTRICT YARD Mr. Hamers presented the features of the LEED "Gold" CMSD Yard requested by Director Monahan. YEAR 2007/2008 ADDITIONAL STRATEGIC PLANNING ACTION ITEMS PRE - STRATEGIC PLANNING SPECIAL MEETING HELD ON MONDAY, NOVEMBER 17, 2008 AT 11:30 A.M. Mr. Hamers reported Staff met on Monday, November 17, 2008 for purposes of providing CMSD Directors the opportunity to select and discuss areas of concentration for the 2009 -2010 Strategic Plan in an informal setting. SEWER SYSTEM COMMITTEE REPORT ON MEETING HELD NOVEMBER 12, 2008 Director Monahan reported the Sewer System Committee met on November 12, 2008 and discussed several items including a calcium deposits in sewer lines, an update from NCPI and Leucadia Wastewater District, OCSD Peroxide Station at CMSD Mendoza Pumping Station, SmartCovers and CMSD projects. TRANSFER OF SEWERS FROM OCSD TO CMSD OCSD's Request for 5 -Year Rehabilitation Period Director Monahan requested consideration of the 5 -Year Rehabilitation Period. Mr. Hamers reported Staff is okay with the 5 -Year Rehabilitation Period insofar as OCSD would be responsible for the hot spots that are included in the transfer until such time as they are remediated. 0 MINUTES OF THE COSTA MESA SANITARY DISTRICT PAGE 5 Meeting held November 20, 2008 0 Acceptance of Sewer Lines without Easements Mr. Hamers reported the sewer line thought not to have an easement does in fact have are easement; however, with regard to the 5 -Year Rehabilitation Period with OCSD being responsible for hot spots, Mr. Burns will work with OCSD's attorney and bring those issues into the agreement. New Sewer Charges Director Monahan presented a final draft of the new sewer charges letter incorporating the changes and /or revisions as requested by the Board. Director Monahan reported the distribution of the letter will commence after the transfer. PROJECT #186 SEWER LATERAL ASSISTANCE PROGRAM Director Monahan reported the very successful Sewer Later Assistance Program expended $43,023.24 so far this fiscal year. RECYCLING REPORTS WASTE DIVERSION REPORT — SEPTEMBER 2008 Ms. Revak presented the Waste Diversion Report for October 2008 showing a 50.41 % diversion rate. Director Ferryman motioned the Waste Diversion Report be received and filed. Director Schafer seconded. Motion carried 4 -0. CONTRACT PAYMENT TO CR TRANSFER FOR RECYCLING SERVICES AND DISPOSAL PAYMENT FOR OCTOBER 2008 SERVICES Ms. Revak presented the invoices for October 2008 recycling services and disposal. Director Schafer motioned to ratify contract payment to CR Transfer for recycling services and disposal for the month of October 2008 in the amount of $175,938.57. Director Monahan seconded. Motion carried as follows: Ayes: Perry, Schafer, Ferryman, Monahan 9 Noes: None MINUTES OF THE COSTA MESA SANITARY DISTRICT PAGE F Meeting held November 20, 2008 Director Ferryman motioned to ratify contract payment to CR Transfer for recycling services and disposal for Santa Ana Heights /Newport Beach for the month of October 2008 in the amount of $10,160.46. Director Schafer seconded. Motion carried as follows: Ayes: Perry, Schafer, Ferryman, Monahan Noes: None ORDINANCE ENFORCEMENT OFFICERS REPORT Mr. Shef reported collection trucks continue to be monitored for performance evaluation and compliance. Mr. Shef reported noticing more containers labeled with CR &R logo have been placed into service. Mr. Shef also reported fliers and posters for the Telephone Book Recycling Program were delivered to the District schools in order to begin the program as scheduled. CITY OF COSTA MEWDISTRICTS LIAISON COMMITTEE MEETING SCHEDULED FOR NOVEMBER 14, 2008 (DIRECTORS FERRYMAN AND MONAHANJ Ms. Revak reported Directors Ferryman and Monahan attended the City of Costa • Mesa/Districts Liaison Committee Meeting on November 14, 2008. Mr. Harriers reported the City is considering a program whereby if a City tree is causing a problem to a resident's lateral, the City would either remove the tree, or if the resident wants to keep the tree, the City would give them a one -time $1,000, and the resident would then have to sign a release releasing the city from any liability in the future. Mr. Burns distributed a paper describing why the District has control over sewer laterals and the City does not. Ms. Revak reported the minutes of the City of Costa Mesa/Districts Liaison Committee Meeting have been prepared and sent to Mesa and the City to be reviewed before the Board approves them. DISASTER PLAN Mr. Fauth reported on the Southern California "Shake out" that took place on November 13, 2008 in which a 7.8 earthquake drill was exercised state -wide. Mr. Fauth reported on the scenarios that would take place in an emergency situation. • MINUTES OF THE COSTA MESA SANITARY DISTRICT PAGE 7 Meeting held November 20, 2008 RECYCLING COMMITTEE — MONDAY, NOVEMBER 17, 2008 — 10:30 A.M., CMSD BOARD ROOM, 628 W. 19T" STREET, COSTA MESA (DIRECTORS OOTEN AND MONAHAN RECYCLING COMMITTEE GOALS FOR 2007/2008 Ms. Revak reported Director Schafer attended the November 17, 2008 Recycling Committee Meeting wherein the Recycling Committee goals were reviewed. Director Schafer suggested contacting Lee Pearl at Mesa Consolidated Water District (MCWD) with regard to providing an insert in their monthly water bill promoting CMSD's programs. Ms. Revak reported Mr. Pearl would like to participate in a tour of the Orange County Sanitation District, the County landfill and CR &R. The invitation will be extended to all MCWD committee members. 2008 SCHOOL TELEPHONE BOOK RECYCLING PROGRAM Ms. Revak reported fliers for the Telephone Book Recycling Program were distributed. Ms. Revak also informed the Board Page School will not be participating in the Telephone Book Recycling Program due to construction occurring at their facility. ORANGE COUNTY WASTE & RECYCLING SUB- REGIONAL MEETINGS AND GRANT PROGRAM Ms. Revak reported that Ms. Gonzalez is maintaining the expenses on the grant the District obtained from the Orange County Waste & Recycling Program, and the total expenditures as of October 17, 2008 were approximately $6,000. St. Joachim Vermicomposting Presentation — November 14, 2008 Ms. Revak reported Mr. Fauth made a vermicomposting presentation to a group of Cub Scouts at St. Joachim School, in which Ms. Jackson and Ms. Bjornson participated. Composting Seminar Event hosted by the City of Costa Mesa and CMSD on America Recycles Day — November 15, 2008 Ms. Revak reported the District and the City hosted a free composting workshop at the Community Garden using funds from the Orange County Waste & Recycling Grant Program. Mr. Fauth gave a presentation and many staff members were present. The District has purchased a new canopy that was used at the event. Ms. Revak reported seven composting bins were sold to Costa Mesa residents. • MINUTES OF THE COSTA MESA SANITARY DISTRICT Meeting held November 20, 2008 PARTNERSHIPS WITH OCSD Biosolids Ms. Revak reported there were no updates on biosolids. No Drugs Down the Drain PAGE 8 Ms. Revak reported the Orange County Sanitation District will be providing a tool kit in the No Drugs Down the Drain campaign. Staff considered applying for grant funds for use in the program; however, grants are not available for the No Drugs Down the Drain program. DISPOSAL OF RESIDENTIAL GREASE IN CMSD TRASH COLLECTION PROGRAM Ms. Revak reported a discussion was held on residential grease in Costa Mesa Sanitary District's Trash Collection program. Different options discussed were placing the grease out for collection during large item collection program, collection in the regular trash after using an absorbent, a separate pick -up, county HHW Facility or the OCC Recycling Center. Ms. Jackson visited the HHW site in Huntington Beach to observe the process and gave a report on her visit. REPORT ON OTHER CMSD RECYCLING PROGRAMS Ms. Revak reported Mr. Fauth attended the Recycling Coordinators Meeting held by Orange County Waste & Recycling on November 20, 2008 in which the following issues were discussed: • The guest speaker was Bill Anderson from Curbside and he discussed Curbside's program regarding disposal of non - prescription drugs • Mr. Fauth reported on the 2007 -08 surcharge grant that was discussed at the meeting • Discussions involving inviting Maria Takatoni of the California Integrated Waste Management Board to the next meeting scheduled for December 8, 2008 which could be set up via conference call. ENGINEER'S REPORTS WASTE DISCHARGE REQUIREMENTS (WDR) Mr. Harriers reported hosting a WDR education seminar held on November 20, 2008 to discuss methods to inspect and determine the life expectancy of force mains. Director Perry inquired as to the actual life expectancy timeframes of force mains. Mr. Hamers responded the figure is dependent on the particular characteristics of each force main 0 MINUTES OF THE COSTA MESA SANITARY DISTRICT i Meeting held November 20, 2008 U PAGE 9 such as the type of soil, resistivity of the soil, the depth of the force main, pipe materials, coatings and the level of the water table. Mr. Hamers reported it is part of the CMSD Capital Improvement Program and Sewer System Management Plan to determine when the force mains should be replaced in a planned replacement manner rather than waiting for failure and then replacing them. Mr. Hamers stated many CMSD force mains have already been replaced. TREASURER'S REPORTS CALPERS - EFFECT OF DECLINING INVESTMENTS ON AGENCY CONTRIBUTION RATE Mr. Davis reported the CalPERS Investment Portfolio had declined approximately 20 percent in value since July 2008. Mr. Davis reported the impact of this downturn will be included in the actuarial determination that is made for the 2008 -09 fiscal year and which will impact the District's 2011 -12 fiscal year employer contribution rates. Director Perry suggested projecting out the figures for the Board to discuss during the Strategic Planning meeting. Mr. Hamers reported the issue is on the Strategic Plan agenda. Mr. Davis reported Staff will continue to monitor the CalPERS financial condition and report to the Board as needed. INVESTMENT OVERSIGHT COMMITTEE MEETING — THURSDAY, NOVEMBER 20,2008 Mr. Davis reported the Investment Oversight Committee Meeting was held on November 20, 2008 and gave a report on the review. of the Treasurer's Report as of October 31, 2008 and also on the CalTRUST Investment pool. CMSD RESOLUTION NO. 2008 -760 — AUTHORIZING INVESTMENT IN CALTRUST Mr. Davis informed the Board that CalTRUST is a Joint Powers Authoriaty created by the California Government Code by local public agencies to provide a method for local public agencies to pool their assets for investment purposes. Mr. Davis reported Staff recommends the District join as a participant only. Mr. Davis introduced RESOLUTION NO. 2008 -760, A RESOLUTION OF THE COSTA MESA SANITARY DISTRICT AUTHORIZING INVESTMENT OF MONIES IN THE INVESTMENT TRUST OF CALIFORNIA. MINUTES OF THE COSTA MESA SANITARY DISTRICT PAGE 10 Meeting held November 20, 2008 Director Monahan motioned to adopt Resolution No. 2008 -760. Director Schafer seconded. Motion carried 4 -0. 2008-2009 FIRST QUARTER BUDGET REVIEW Mr. Davis reported on the status of the 2008 -09 1St quarter budget. Mr. Davis reported the Trash Fund as having a budgetary savings of approximately $230,000, and the Sewer Fund as having a budgetary savings of approximately $322,000. ATTORNEY'S REPORT CLAIM BY BACK BAY CENTER, LTD. FOR PROPERTY AT 2651 -2675 IRVINE AVENUE (CMSD PROJECT #168 — IRVINE PUMP STATION RELOCATION) Mr. Burn gave an update on the claim by Back Bay Center, Ltd., and requested a closed session at the December Board meeting to have a more in -depth discussion regarding the issue. LOCAL MEETINGS (INCLUDES REPORTS BY ALL DIRECTORS REPRESENTATING CMSD) 0 ORANGE COUNTY SANITATION DISTRICT (OCSD) (DIRECTOR FERRYMAN) Director Ferryman reported on OCSD and discussed possible infrastructure funding. Director Ferryman informed the Board OCSD will be attempting to obtain funds in Washington, D.C. SANTA ANA RIVER FLOOD PROTECTION AGENCY (SARFPA) (DIRECTOR PERRY MEETING HELD NOVEMBER 13, 2008 Directors Perry and Ferryman attended the November 13, 2008 SARFPA meeting and reported the following: • Operational status of Santa Ana River Project, Prado Dam and Seven Oaks Dam • Status of Federal Funding for next year, State Subvention Funding for next year • Status of Flood Insurance Reform (HR3121) 0 MINUTES OF THE COSTA MESA SANITARY DISTRICT Meeting held November 20, 2008 PAGE 11 i INDEPENDENT SPECIAL DISTRICTS OF ORANGE COUNTY (ISDOC) (DIRECTOR SCHAFER) ISDOC QUARTERLY MEETING AND EXECUTIVE COMMITTEE ELECTION, THURSDAY, OCTOBER 30. 2008 — 11:30 A.M. — 1:00 P.M. AT MWDOC /OCWD JOINT BOARD ROOM Director Schafer attended the ISDOC Quarterly meeting on Thursday, October 30, 2008 and reported on the annual conference for CSDA including the election of officers. LOCAL AGENCY FORMATION COMMISSION (LAFCO) (DIRECTOR SCHAFER) There was no meeting in October 2008. Director Schafer reported the next LAFCO meeting has been changed from December 10th to December 17th, 2008. CALIFORNIA SPECIAL DISTRICTS ASSOCIATION (CSDA) (DIRECTOR SCHAFER Director Schafer flew to Sacramento on October 2, 2008 to meet with the Executive Officer, and also attended an annual strategic conference and executive board meeting on October 3, 2008 CALIFORNIA ASSOCIATION OF SANITATION AGENCIES (CASA) There was no report on CASA. OTHER MEETINGS QUALIFYING FOR REIMBURSEMENT UNDER CMSD ORDINANCE N. 55, OPERATIONS CODE SECTION 3.01.030 CHAMBER OF COMMERCE Director Schafer attended the October 15, 2008 Chamber of Commerce meeting; the Chamber hosted a candidates forum. Director Schafer attended the October 16, 2008 Chamber of Commerce breakfast with the fire chief as guest speaker. OCCOG Director Schafer did not attend the meeting. WACO 0 The October meeting was canceled. MINUTES OF THE COSTA MESA SANITARY DISTRICT Meeting held November 20, 2008 OLD BUSINESS PAGE 12 Ms. Revak reported as of the Board meeting there is a 215 vote differential between President Perry and Dan Worthington. The Registrar of Voters will certify the election on December 1, 2008. Ms. Revak will administer the oath of office on December 5, 2008 at 12:00 p.m. at Costa Mesa Sanitary District headquarters. NEW BUSINESS Ms. Revak confirmed the Christmas party will be on Tuesday, December 9, 2008, 6 :00 p.m. at the Golden Dragon Restaurant. Ms. Revak presented a request for Board approval for all CMSD Staff to take eight hours vacation and close the office on Friday, December 26, 2008. Director Monahan motioned to approve the District Staff's request to take eight hours vacation and close the office on Friday, December 26, 2008. Director Schafer seconded. Motion carried 4 -0. ORAL COMMUNICATIONS AND DIRECTOR COMMENTS The December Regular Board Meeting is re- scheduled for Friday, December 19, 2008 commencing at noon at the CMSD Headquarters. Ms. Revak will contact Director Ooten and send a confirmation e -mail to Board and Staff. ADJOURNMENT President Perry adjourned the Regular Board meeting at 7:10 p.m. The Board moved into Closed Session at 7:20 p.m. to discuss the issue of providing Authority to the District's Labor Negotiator, Robin Hamers, Regarding Compensation, but not limited to the CalPERS Retirement Formula, for all Unrepresented Employees (Government Code Section 54957.6) (Refer to CMSD HR Meeting minutes dated November 5, 2008) President Perry adjourned the Closed Session at 7:37p.m. No action was taken at the Closed Session. President Perry adjourned the meeting at 7:38 p.m. SECRETARY PRESIDENT n u • C COSTA MESA SANITARY DISTRICT MINUTES OF SPECIAL MEETING DECEMBER 29 2008 The Costa Mesa Sanitary District held a Special Meeting at 1:30 p.m. on Tuesday, December 2, 2008 at 628 W. 19th Street, Costa Mesa. Directors Present: Art Perry, Arlene Schafer, Bob Ooten, Gary Monahan, James Ferryman Staff Present: Robin B. Hamers, Manager /District Engineer; Tom Fauth, Assistant Manager; Joan Revak, Board Secretary/Program Manager /Clerk of the District; Sherry Kallab, Management Analyst Others Present: Dean Ruff ridge, Sr. Vice President Solid Waste Paul Relis, CR &R Incorporated 11292 Western Avenue Stanton, CA 90680 Ken Kanofski, Chief Executive Officer Charles Munro, General Manager, Strategic Projects WSN Environmental Solutions 1 Homebush Bay Drive Rhodes, NSW 2138 President Art Perry called the meeting to order at 1:30 p.m. and turned the meeting over to Mr. Relis of CR &R, Incorporated. I. Discussion of Arrowl3io Technology with CR &R and WSN of Australia Mr. Relis noted WSN of Australia has been developing the ArrowBio technology for the past ten years. The technology uses a "wet -sort" method to remove recyclables and separate the materials, then anaerobic digestion to convert the material to compost while retaining the gas by- product as an energy source. The dedication of the plant in Sydney was held in July 2008 and is the first commercial scale plant of its type in the world. WSN • owns and operates Australia's largest and most advanced network of waste recycling and processing facilities. Mr. Kanofski and Mr. Munro gave a PowerPoint presentation on ArrowBio technology. Minutes of Special Meeting December 2, 2008 Page 2 Mr. Kanofski and Mr. Munro will be making a presentation to the California Waste Management Board in Sacramento as part of their effort to have the proposed CR &R plant with this technology approved for construction in Perris, California. Mr. Relis and the CMSD Board discussed the opportunity to have the CMSD residual waste from the CR &R plant in Stanton, California, further processed at the proposed plant in Perris. The resulting diversion rate would be approximately 85 %. Mr. Relis stated he and Mr. Ruff ridge will be informing the District of the progress of the planning stages for the proposed plant and look forward to another meeting to garner interest from the District. IV. Public Comments No members of the public were present. ADJOURNMENT President Perry adjourned the meeting at 3:28 p.m. Secretary President n �.J n LJ $ANI7q� y OWN e COSTA.ME—S ,q SAN, z' ^ O � A s ky a DisqRicT .......... • ... an Independent Specia[District Memorandum To: Board of Directors From: Debbie Bjornson Date: December 1, 2008 Subject: REFUND REQUEST FOR BOARD APPROVAL There are no refund requests for the month of November 2008. d� 2� P y� D bie Bjornson Permit Processing Specialist Protecting our community's health by providing solid waste and sewer collection services costamesasanitarydiistrict.org wS�sANlrgA �� o000 0 00 Costa esa Sanitarr str,ct l� ORAT� ...fail Inberetloeilt Special District. • December 1, 2008 Board of Directors Costa Mesa Sanitary District 628 W. 19"' Street Costa Mesa, CA 92627 -2716 SUBJECT: TRASH OCCUPANCY COUNT Dear Board of Directors: There has been an increase of 2 units for the occupancy report for solid waste collection as of December 1, 2008; therefore, the total occupancy count for December is 21,47 1. Staff recommends the following: The Board of Directors accepts the occupancy count as presented using 21,471 as the correct number of units. 2. The Board of Directors directs staff to prepare a warrant to Costa Mesa Disposal for December collection based on this occupancy report so long as the contractor fulfills the obligations of the agreement. Said payment in the amount of $196,575.59 to be ratified on the January 2009 warrant list. Sincerely, Thomas A. Fauth Assistant Manager cc: Costa Mesa Disposal Debbie Bjornson Permit Processing Specialist Protecting our communit,)Is heaftti bN nrmbing solid waste atib sewer cof f ection senices. n,wiv.crosbca.gov OCCUPANCY CHANGES NOVEMBER 2008 EXISTING A.P.N. No. ADDRESS STATUS CHANGE NEEDED CHANGED OCCUPANCY 439- 382 -34 20362 SW Birch St.. N.B. 425- 201 -07 225 -B 16th Place New service New service 1 unit using curbside November, 2008 1 unit using curbside November, 2008 Total for November 200 • • s 0 9 0 WDR Reported Spill Data OCCURRENCE REPORT SUMMARY 12/9/2008 10/24/2008 Sanitary Sewer Overflow Occurrence Report Summary, 2008 SSO EVENT ID Private District Est Total Spill Completely Uncontained Est # Private Gallons Spilled Uncontained Est # Public Gallons Spilled Date Event Line Line # Gallons Contained ? into Storm drain into Storm drain 1/2/2008 PRIVATE Pump Station Failure,151 Kalmus Dr, Copper Tree Bus Park; 80025 2,000 N 1600 1/20/2008 Sea Bluff PS Air Bubbler Failure; 30 Sea Terrace Lane; 80575 113 N 113 1/28/2008 Roots Blocked Main Line, CCM Cleaned Site, 1939 Sanderlin Ctr; 81341 20 Y 2/7/2008 FOG Blocked Main Line Siphon on Paularino, 3012 -3036 Enterprise; 81171 55 N 5 2/26/2008 Debris & Roots Blocked Main Line, 2040 President Place; 81613 450 Y 3/18/2008 Grease blocked PRIVATE Lateral - Yardhouse - 1875A Newport 1 82152 2,100 N 1800 3/18/2008 Roots /Debris Blocked PRIVATE Lateral, 700 W 16th St 82153 37 N 37 4/3/2008 President PS -SCE Transformer, 2034 President PI, PS MH to Park 82546 360 Y 5/5/2008 PRIVATE Above Ground Clean Out Broken - AMTEK, 960 W 16t 83276 20 N 20 7/25/2008 Roots Blocked PRIVATE Lateral - Uncapped CO - 674 Park Drive 85433 20 N 10 7/26/2008 Grease /Debris Blocked PRIVATE Lateral 3400 Ave of Arts - Herita 85463 100 N 10 8/22/2008 PRIVATE Pump Station Failure , 151 Kalmus Dr, Copper Tree Bus Park; Repeat 86141 85 Y 9/4/2008 Roots /Debris - PRIVATE SSO - Uncapped CO - 1010 Valencia St 86477 1,050 N 52 10/24/2008 FOG & Rock Debris in Private Lateral - The Camp 2937 Bristol St 87699 1,275 N 75 KEY: GREASE 4 3 1 ROOTS 5 3 2 PUMP STN 2 2 OTHER 3 3 TOTALS 14 9 5 Total # Gallons 7,685 3,963 3,604 118 Percentages 1 100.00% 1 51.57% 46.90% 1 1.54% X: \CMSD Documents\ Priorities \Priorities - Occurrences 10 -24 -08 CMSD Staff: 949 - 645 -8400 1 of 1 • COSTA MESA SANITARY DISTRICT MINUTES OF HUMAN RESOURCES MEETING NOVEMBER 25, 2008 The Costa Mesa Sanitary District Staff met at 10:00 a.m. at 628 W. 19th Street, Costa Mesa. Staff Present: Rob Hamers, Tom Fauth, Joan Revak, Sherry Kallab, Teresa Gonzalez, Denise Gilbert, Kaitlin Tran, Janel Jackson, Ron Shef CMSD Staff met to discuss personnel issues. PERSONNEL EVALUATIONS Mr. Fauth reported he is working on performance evaluations and all employees received satisfactory or better ratings and received appropriate increases. Evaluations will be completed November 26, 2008. EFFICIENCY REPORTING Mr. Hamers announced he, Mr. Fauth and Ms. Revak will meet with each employee after the Human Resources meeting. Mr. Hamers reported the Board of Directors met in closed session a few months ago and will do so again from time to time based on the Board's desire to be kept apprised of Staff's efficiency. Mr. Fauth reported certain personnel are required to provide a summary of daily activities. Mr. Fauth reiterated each employee must keep their time card up to date and accessible on their computer desktop at all times. Mr. Fauth noted out of twelve timecards, four showed they worked nine hours on November 11, 2008 (Veteran's Day Holiday). Obviously, these timecards were not updated on a daily basis. Mr. Hamers stressed again the Board of Directors is concerned that Staff is working hard and well and he is queried by the Board on Staff productivity. EARTHQUAKE DRILL — NOVEMBER 13, 2008 Mr. Fauth reported on the earthquake drill held on November 13, 2008. Staff demonstrated a tool used to turn off the gas meter and floor monitors were asked to learn how to use the tool to turn off the gas in case of an emergency situation. Costa Mesa Sanitary District Minutes of HR Meeting November 25, 2008 Page 2 District Staff participated in the Golden Guardian 2008 exercise with the City of Costa Mesa demonstrating the kind of situations to expect in case of an emergency. Radios were purchased to assist in communicating with field crew in the event telephone service, including cell phones, was not operational. The radio range is approximately 1 -1/2 miles. BENEFITS CMSD employee benefits were discussed and Staff was informed the AFLAC representative would visit the District to discuss benefit policies available through AFLAC. Mr. Fauth referred to the stock market and informed Staff it was a good opportunity to increase 457 Differed Compensation. Staff was reminded long -term disability does not become effective until after a 6 -month period. CalPERS Mr. Harriers advised the Board held a closed session on November 20, 2008 and did not make a decision with regard to changing the CalPERS formula. The Board asked Marc Davis to bring back information from CalPERS on a new valuation of costs. The Board will hold another closed session at the December Board of Directors meeting. The meeting was adjourned at 10:45 a.m. Protecting our community's health by providing so/id waste and sewer collection services. ,qov • r1 �J CR Transfer To: Joan Revak From: CR Transfer Inc. Jurisdiction: Costa Mesa Sanitary District (9) MonthNear: Nov -08 Recycling Report ** Note: This material includes food / small particulate and inert material. Total Tonnage Recycled Tonnage Landfill Tonnage County and Rec cle Tons Commodity Percentage Recycled 1472.52 85.24 1557.76 1448.33 82.48 Newspaper 7.88% 230.17 Cardboard 6.42% 187.43 Mixed Paper 5.13% 149.74 Glass 2.80% 81.77 PET 0.59% 17.16 HDPE 0.45% 13.12 Aluminum Cans 0.33% 9.76 Non - Ferrous Metal 0.44% 12.79 Tin /Metal 0.65% 18.84 Greenwaste 9.78% 285.69 Organic/ Fines ** 12.67% 370.15 Wood 1.41% 41.05 Concrete /Asphalt 1.88% 54.85 Drywall 1 0.00% 0 Totals 50.41% 1472.52 ** Note: This material includes food / small particulate and inert material. Total Tonnage Recycled Tonnage Landfill Tonnage County and TOTAL Newport Beach 2920.85 167.72 3088.57 1472.52 85.24 1557.76 1448.33 82.48 1530.81 CR Transfer To: Joan Revak From: CR Transfer Inc. Jurisdiction: Costa Mesa Sanitary District Santa Ana Heights (11) MonthNear: Nov -08 Recycling Report ** Note: This material includes food / small particulate and inert material. Total Tonnage 167.72 Recycled Tonnage 85.24 Landfill Tonnage 82.48 • • • Rec cle Tons Commodity Percentage Recycled Newspaper 10.19% 17.08 Cardboard 6.65% 11.16 Mixed Paper 7.63% 12.8 Glass 3.30% 5.53 PET 0.78% 1.3 HDPE 0.44% 0.75 Aluminum Cans 0.51% 0.85 Non - Ferrous Metal 0.27% 0.46 Tin /Metal 0.96% 1.62 Greenwaste 1.30% 2.17 Organic / Fines 11.67% 19.57 Wood 5.17% 8.68 Concrete/Asp halt 1.95% 3.27 Drywall 0.00% 0 Totals 50.81% 85.24 ** Note: This material includes food / small particulate and inert material. Total Tonnage 167.72 Recycled Tonnage 85.24 Landfill Tonnage 82.48 • • • is • • City 3.813.49 3.341.31 3,458.31 3,369.18 2,920.85 County 219.51 133.72 160.16 194.57 167.72 City 1,92256 1,684.51 1.743.50 1.698.57 1.472.52 County 111.56 67.95 81.39 98.85 85.24 Landfilled Tonnage 1,998.88 1,722-57 1,793.58 1,76633 1,530.81 8,812.17 City 1.890.93 1.656.80 1,714,81 1,670.61 1.448.33 County 107.95 65.77 78.77 95.72 82.48 Recycled % 50.44 50.43 50.43 50.44 50.44 50.43 'A composite recycling percentage for City & County based on new characterization studies completed by CRT. Waste Diversion FY- 08 /09 /jr 12/08/08 s • • Total Tonnage 3,469.87 3,121.34 3,498.98 3,727.95 1 48 3,455.02 4,033.00 3,475.03 IS City 3,275.30 2,992.17 3,368.57 3,498.64 3,533.10 3,293.55 3,813.49 3,341.31 3,458.31 3,369.18 2,920.85 County 194.57 129.17 130.41 229.31 177.38 161.47 219.51 133.72 160.16 194.57 167.72 City 1,651.24 1,508.50 1,698.25 1,763.85 1,781.19 1,660.44 1,922.56 1,684.51 1,743.50 1,698.57 1,472.52 County 98.85 65.63 66.26 116.52 90.14 82.05 111.56 67.95 81.39 98.85 85.24 Landfilled Tonnage 1,719.78 1,547.21 1,734.47 1,847.58 1,839.15 1,712.53 1,998.88 1,722.57 1,793.58 1,766.33 1,530.81 - 19,212.89 City 1,624.06 1,483.67 1,670.32 1,734.79 1,751.91 1,633.11 1,890.93 1,656.80 1,714.81 1,670.61 1,448.33 County 95.72 63.54 64.15 112.79 87.24 79.42 107.95 65.77 78.77 95.72 82.48 cyc e" `% 50.44% 50.43% 50.43% 50.44% 50.43% 50.43% 50.44% 50.43% 50.43% 50.44% 50.44% 50.43 composite recycling percentage for City & County based on new characterization studies completed by CRT. Waste Diversion 2008 /jr 12108/08 INVOICE 0 c ;,g, NOW900128963 BILL TO- COSTA MESA SANI DIST AREA 9 628 W 19TH ST COSTA MESA CA 92.627 MAIL PAYMENT TO: CR TRANSFER, INC. STANTON. CA 90680-0125 TERMS: NET 10 DAYS TC) PAY V CREDIT CARD, PLEASE FILL N INFORMAHONON BACK Or REMI T TAIJCE INVOICE #: INVOICE DATE: 12896 12/01/08 COSTA MESA SANI DIST AREA 9 P.O. BOX 1200 COSTA MESA CA 92627 CUSTOMER #: 09- 9 2 PREVIOUS AMOUNT DUE PAYMENTS CURRENT CHARGES TOTAL DUE ....... . . . . . ..... 168,086.77 jj 175,938-57 i 160,378-59 iF152,526.79 Please defarh here and toturn tthj�winv �e — — nt CHECK # — — — — — — — — — — — — — — — — — — — — -- — — — — — — — — — — — — — — — — — — — — --- — — - CR TRANSFER, INC. PREVIOUS AMOUNT DUE PAYMENTS CURRENT CHARGES TOTAL DUE INVOICE TOTAL r— _.....16_._9.8 6.... ! _.._7 _7.__._9..3.6...,_._7_ 1..._1_h 0� 3 7$. 5 9 1 152—s2-'7q 1 152526.792 'c CUSTOMER #: 09- 9 2 INVOICE # 12896 P.O. BOX 1200 OVERDUE AMOUNTS SUBJECT TO FINANCE CHARGE Cis i 6, 11/03/08 RESIDENTIAL WASTE 20 176-80 52.220 9,232.50 11/04'/08 RESIDENTIAL WASTE 17 147.94 52.220 7,725.43 11/05/08 RESIDENTIAL WASTE 16 138.02 52.220 7,207.40 11/06/08 RESIDENTIAL WASTE is 153.93 52.220 8,038.22 11/07/08 RESIDENTIAL WASTE 15 140.27 52.220 7,324.90 11/10/08 RESIDENTIAL WASTE 20 169.02 52.220 8,826.22 11/11/08 RESIDENTIAL WASTE 1 20 152.40 52.220 7,958.33 12./08 RESIDENTIAL WASTE 16 127.91 52.220 6,679.46 IqFi1/13/08 RESIDENTIAL WASTE 18 1 145.66 52.220 7,606.37 RESIDENTIAL WASTE 16 131.23 52.220 61,852.83 11/17/08 RESIDENTIAL WASTE 17 162.34 52.2.20 8,477.39 11/18/08 I RESIDENTIAL WASTE 19 i 135-81 52.220 7,092..00 11/19/08 RESIDENTIAL WASTE 17 1 132.001 52.220 6,893.04 11/20/08 RESIDENTIAL WASTE 18 140.41! 52.2201 7,332.21 11/21/08 . WASTE RESIDENTIAL 17 130-101 52.220 6,793.82 11/24/08 ' IRESIDENTIAL WASTE 18 1 161.65 52.220 8,441.36 11/25/08 PRESIDENTIAL WASTE 17 138.48 52,220 7,231.43 11/26/08 RESIDENTIAL WASTE 16 131.76 52.220 6,880.51 11/28 . /08 RESIDENTIAL WASTE 17 156.58 52.220 8,176.61 11/29/08 RESIDENTIAL WASTE 17 148.54 52.220 7,756.76 . . . . .. . . . ............. IF YOU HAVE ANY QUESTIONS REGARDING ANY PART OF THIS INVOICE, PLEASE CALL (714) 826-9049 PREVIOUS AMOUNT DUE PAYMENTS CURRENT CHARGES TOTAL DUE INVOICE TOTAL r— _.....16_._9.8 6.... ! _.._7 _7.__._9..3.6...,_._7_ 1..._1_h 0� 3 7$. 5 9 1 152—s2-'7q 1 152526.792 'c CUSTOMER #: 09- 9 2 INVOICE # 12896 P.O. BOX 1200 OVERDUE AMOUNTS SUBJECT TO FINANCE CHARGE Cis BILL TO: COSTA MESA SANI DIST-SA HGT 628 W 19TH ST COSTA MESA CA 92627 MAIL PAYMENT TO: CR TRANSFER. INC. P. O. BOX 125 STANTON, CA 90680-0125 TERMS: NET 10 DAYS T,,) PAY F.,,Y C;W DIT GAqD. PLEASE Hu- iN INFOWAliOr"I ON SA10K r ?r REMiTlArrE INVOICE INVOICE DATE; 12897 12/01/08 COSTA MESA SANI DIST-SA HGT P.O. BOX 1200 COSTA MESA CA 92627 CUSTOMER #: 09- 11 8 PREVIOUS AMOUNT DUE PAYMENTS CURRENT CHARGES TOTAL DUE 8,758.34 10,160.46 1 902.88 8 PREVIOUS -1-5 -� —9-2 - - I — . - - - ----- 1 1-1-1- -- -.- - I Please detach here and return 11�111!�11�IrXa CHECK# . .--- e..-................,,,e,.. - - Llu 1"-111111 - - - - - - - - - - - - - - - ...... - - - - - - CR TRANSFER, INC. 11/05/08 ;RESIDENTIAL WASTE 4 37,21 2.2 - 20 5 1,943.11 11/11/08 'RESIDENTIAL WASTE 1 4.15 52.220 I 216.V1 11/12/08 !RESIDENTIAL WASTE 4 36.04 52.220 1,882.01 11/18/08 'RESIDENTIAL WASTE 1 5.451 52.220 284.60 11/19/08 RESIDENTIAL WASTE 4 38.10. 52.220 1,989.58 11/25/08 (RESIDENTIAL WASTE 1 9.14 52.220 477.29 11/26/08 1 RESIDENTIAL WASTE j 4 37.631 52.220 i 1,965.04 IF YOU HAVE ANY QUESTIONS REGARDING ANY PART OF THIS INVOICE, PLEASE CALL: (714) 826-9049 PREVIOUS AMOUNT DUE PAYMENTS CURREN-11, CHARGES TOTAL DUE INVOICE 11 TOTAL - - I ......... ...... CUSTOMER 09- 11 8 INVOICE 12897 P.O. BOX 1200 OVERDUE AMOUNTS SUBJECT TO FINANCE CHARGE Rid TO: Costa Mesa Sanitary District Board of Directors FROM: Ron Shef, Ordinance Enforcement Officer DATE: December 8, 2008 SUBJECT: ORDINANCE ENFORCEMENT SUMMARY REPORT This report covers the monthly period of November 2008. During this period, several days were unavailable for monitoring, due to two holidays and trash collection schedule variations. The telephone books Recycling Program flyers and posters were available for delivery to the District school on Thursday November 6. Delivery to the schools was completed November 12. Since the schools were closed on Veterans Day it is suggested that program materials be delivered prior to the program start date. The Thanksgiving Holiday (Thursday and Friday) does have an impact on schools schedules and trash collection. The Ordinance Enforcement Officer also noted that new telephone books (AT &T, Verizon, etc.) are delivered to residents in early November. Therefore, capture of outdated books should be made earlier I the month. CR &R route and driver evaluation is currently underway for performance and compliance. This data is being compiled by staff for periodic documentation. All requests by staff to the Ordinance Enforcement Office regarding resident complaints, etc. were monitored and completed. b i ► �, TA- YDISqRICT COSTA MESA. S� , CSR • PROJECT STATUS REPORT December 2008 Project 1112100 -101 West Side Pumping Station Abandonment Directors Ferryman and Ooten along with Manager /District Engineer Rob Hamers, Assistant Manager Tom Fauth and Inspector Paul Guzman met with OCSD General Manager Jim Ruth and executive engineering staff on March 29, 2007 to discuss OCSD's participation in the project. It was agreed that the two agencies would work together to determine an approximate project cost for a regional facility and then meet again to discuss the feasibility. The cost estimate has been prepared and is being considered by both agencies. The CMSD updated its costs of the local sewer lines and confirmed the ability to fund the projects. A letter was sent to OCSD requesting the regional facility become a formal OCSD project and the letter was favorably received. The project appears in OCSD's planning documents. Project 1112100 -129 Bristol Street Sewer The County of Orange plans on widening Irvine Avenue from Bristol Street to University Drive, which will cause relocation of the CMSD Irvine Pumping Station. The District can upgrade the station to a level able to serve the redevelopment of the area. The upgrade alleviates the need for the Bristol Street Pump Station and the project can be reduced to construction of a new gravity sewer only. These findings were submitted to the Orange County Development Agency (OCDA) and as requested the Sanitary District prepared a new three party agreement reflecting these findings. The agreement has been signed by the Sanitary District, the City of Newport Beach, and OCDA. The design phase is in progress. Project 1112100 -135 Reconstructing Force Main for Elden Pumping Station Phase II Construction was completed in 1995 and the State Department of General Services (DGS) transmitted the sewer easement. The easement has been recorded and distributed to all parties. Project 111.2100 -159 Televising Sewer Lines Areas are televised as needed, particularly for the fats, oils, and grease (FOG) program. Protecting our community's &,dth by providing solid waste and sewer collection services. www.awdcagov Project 1112100-168 Irvine Pumping Station Relocation Construction of the pumping station is 100% complete although the adjacent parking lot asphalt paving, wall, and slope were damaged by the contractor during construction. Once the repair is resolved, the project will be completed. Protect 1112100-170 Prepare Emergency Response Plans for Pumping Stations Now that the location of the District Yard has been resolved as well as the makeup of the CMSD field crews, the emergency response plans may be completed. Work is progressing. Proiect 1112100 -171 Irvine Pumping Station Force Main Rehabilitation -Phase I The Board of Directors awarded Phase I construction consisting of 450 linear feet at the June 2008 regular meeting. Construction is now complete. Project 1112100 -175 OCSD Cooperative Projects Grant - Televising CMSD Sewer Lines The televising is continuing and is scheduled for completion by June 30, 2009. Project 1112100 -180 WDR Grease Control Program The project is continuing. Project 1112100 -183 System -Wide Sewer Repair The Board of Directors awarded the first project under this on -going program at the July 2008 regular meeting. The work is located at Victoria and Harbor and is complete. Project 1112100 -186 Sewer Lateral Assistance Program The project is continuing into its second fiscal year. Project 1112100 -187 New Corporate Yard at 174 W. Wilson Street The design phase began on February 13, 2008. Construction plans were submitted to the City of Costa Mesa for first review in mid June 2008 and were submitted for second review in late September 2008. The bid package is being prepared. • Protecting our community's health by providing solid waste and sewer collection services. wawxmsdca.gov • Total Assets 2,1 94,767.69 Liabilities Accounts Payable 22,516.06 Compensated Absences Payable 5,569.98 Deferred Revenue 13,818.87 Total Liabilities 41,904.91 Fund - Balance Reserved for Life Insurance 25,000.00 Reserve for Operating 1,352,000.00 Unreserved Undesignated RE 1,916,626.57 Total Fund - Balance 3,293,626.57 Retained Earnings: (1,140,763.79) Total Fund Balance and Retained Earnings: 2,152,862.78 Total Liabilities, Fund - Balance and Retained Earnings: 2,194,767.69 GL - Balance Sheet ( 12/02/2008 - 11:24 AM ) Page 1 General Ledger Balance Sheet COSTA BEM SANIZ}I RT DISTR,ICT M Independont Specia6 (District User: tgonzalez Printed: 12/02/2008 - 11:24 A Period Ending 5 Fiscal Period 5, 2009, Description Amount Solid Waste Fund Assets Cash in Bank 2,067,278.92 Charges /Taxes Receivable 127,488.77 • Total Assets 2,1 94,767.69 Liabilities Accounts Payable 22,516.06 Compensated Absences Payable 5,569.98 Deferred Revenue 13,818.87 Total Liabilities 41,904.91 Fund - Balance Reserved for Life Insurance 25,000.00 Reserve for Operating 1,352,000.00 Unreserved Undesignated RE 1,916,626.57 Total Fund - Balance 3,293,626.57 Retained Earnings: (1,140,763.79) Total Fund Balance and Retained Earnings: 2,152,862.78 Total Liabilities, Fund - Balance and Retained Earnings: 2,194,767.69 GL - Balance Sheet ( 12/02/2008 - 11:24 AM ) Page 1 11 Description Amount Liquid Waste Fund 13,538.47 Compensated Absences Payable • Assets 122,086.72 Cash In Bank 4,075,556.05 Petty Cash /Change Funds 700.00 Accounts Receivable 3,283.35 Charges /Taxes Receivable 48,364.78 Due From Other Governments 310,591.00 Land 77,964.00 Property Rights 4,025.00 Building & Structures 1,340,797.29 Subsurface Sewer Lines 24,026,497.53 Office Furniture & Equipment 299,853.45 Machinery & Equipment 618,203.35 Vehicles 182,275.00 Construction In Progress 2,322,856.65 Accumulated Deprec - Vehicles (49,066.28) Accumulated Deprec - Buildings (415,571.51) Accum Deprec - Subsurface Line (12,077,709.86) Accumulated Deprec - Office Eq (59,970.63) Accumulated Deprec - Equipment (298,046.12) Total Assets 20,410,603.05 Liabilities Accounts Payable 13,538.47 Compensated Absences Payable 42,557.36 Retention's Payable 122,086.72 PERS Medical 5,405.37 Life /AD &D Insurance 1 11.8 Long -Term Disability 934.61 Dental Insurance 188.07 Employee Insurance 1,290.47 Deferred Compensation - 457 305.00 Deferred Medical -RHS- Employee 548.94 Due to OCSD 4,102.85 Total Liabilities 191,069.68 Fund - Balance Reserved for Capital Outlay 3,939,067.02 Investment in Fixed Assets 15,972,107.87 Reserve for Operating 618,400.00 Unreserved Undesignated RE 607,813.10 Total Fund - Balance 21,137,387.99 GL - Balance Sheet ( 12/02/2008 - 11:24 AM ) Page 2 'w • �i Description Amount Retained Earnings: (917,854.62) Total Fund Balance and Retained Earnings: 20,219,533.37 Total Liabilities, Fund - Balance and Retained Earnings: 20,410,603.05 GL - Balance Sheet ( 12/02/2008 - 11:24 AM ) Page 3 LZ Description Amount Sewer Construction Fund Assets N Cash and Investments 100,000.00 Total Assets 100,000.00 Liabilities Deposits Payable 100,000.00 Total Liabilities 100,000.00 Retained Earnings: 0.00 Total Fund Balance and Retained Earnings: 0.00 Total Liabilities, Fund - Balance and Retained Earnings: 100,000.00 GL - Balance Sheet ( 12/02/2008 - 11:24 AM ) Page 4 if Description Amount •Facilities Revolving Fund Assets Cash and Investments 2,052,066.34 Land 901,691.41 Construction In Progress 167,160.90 Total Assets 3,120,918.65 Fund - Balance Reserved for Capital Outlay 96,905.69 Investment in Fixed Assets 1,068,852.31 Secured Retained Earnings 1,992,285.28 r� Total Fund - Balance 3,158,043.28 Retained Earnings: (37,124.63) Total Fund Balance and Retained Earnings: 3,120,918.65 Total Liabilities, Fund - Balance and Retained Earnings: 3,120,918.65 GL - Balance Sheet ( 12/02/2008 - 11:24 AM ) Page 5 0 • Ge Led er ne# Revenue Analysis COSTA 9YE SA SIWITA RT OISTRICT a= Independent Special oiswkt User: tgonzalez Printed: 12/02/2008 - 11:24 A Period 5, 2009 Account Number Description Budgeted Revenue Period Revenue YTD Revenue Uncollected Balance Percent Received 10 Solid Waste Fund 10- 000000 -3000 Charges for Services 5,000.00 452.36 658.27 4,341.73 13.17 10- 000000 -3001 Secured Property Tax 0.00 16,340.83 16,340.83 (16,340.83) 0.00 10- 000000 -3002 Unsecured Property Tax 0.00 0.00 4,897.20 (4,897.20) 0.00 10- 000000 -3003 Supplemental Property Tax 0.00 0.00 1,390.09 (1,390.09) 0.00 10- 000000 -3004 Homeowner Taxes 0.00 0.00 0.00 0.00 0.00 10- 000000 -3005 Misc- Delq/Penalty/PYTx 0.00 1,046.41 3,769.01 (3,769.01) 0.00 10- 000000 -3006 Public Utility 0.00 0.00 0.00 0.00 0.00 .10- 000000 -3007 Customer Refunds 0.00 0.00 0.00 0.00 0.00 10- 000000 -3100 Licenses & Permits 0.00 0.00 0.00 0.00 0.00 10- 000000 -3300 Investment Earnings 60,000.00 (453.89) 10,268.87 49,731.13 17.11 10- 000000 -3310 Fair Market Value Adjustment 0.00 0.00 232.94 (232.94) 0.00 10- 000000 -3400 From Other Agencies 0.00 0.00 0.00 0.00 0.00 10- 000000 -3405 Grants 0.00 2,317.77 4,253.78 (4,253.78) 0.00 10- 000000 -3510 Additional Container Charge 150,000.00 0.00 0.00 150,000.00 0.00 10- 000000 -3525 Other Charges for Services 0.00 0.00 0.00 0.00 0.00 10- 000000 -3600 Annual Charge 5,140,100.00 648,591.58 657,917.36 4,482,182.64 12.80 10- 000000 -3700 Contributions 25,000.00 0.00 26,729.00 (1,729.00) 106.92 10- 000000 -3725 Other Reimbursements 0.00 400.00 1,680.00 (1,680.00) 0.00 10 Totals: 5,380,100.00 668,695.06 728,137.35 4,651,962.65 13.53 20 Liquid Waste Fund 20- 000000 -3000 Charges For Services 10,000.00 61.84 16,670.75 (6,670.75) 166.71 20- 000000 -3007 Customer Refund 0.00 0.00 0.00 0.00 0.00 20- 000000 -3100 Sewer Permits 5,000.00 220.00 3,355.00 1,645.00 67.10 20- 000000 -3300 Investment Earnings 147,000.00 0.00 19,685.86 127,314.14 13.39 20- 000000 -3310 Fair Market Adjustment 0.00 0.00 396.79 (396.79) 0.00 20- 000000 -3400 From Other Agencies 0.00 0.00 0.00 0.00 0.00 20- 000000 -3500 Permits /Inspection Fees 25,000.00 0.00 2,880.00 22,120.00 11.52 20- 000000 -3505 OCSD Fees -CMSD Share 0.00 191.15 1,756.73 (1,756.73) 0.00 20- 000000 -3515 Sale of Maps & Publications 0.00 0.00 0.00 0.00 0.00 20- 000000 -3525 Other Charges for Services 0.00 0.00 0.00 0.00 0.00 GL - Revenue Analysis ( 12/02/2008 - 11:24 AM ) Page 1 Account Number Description Budgeted Revenue Period Revenue YTD Revenue Uncollected Balance Percent Received 20- 000000 -3600 Annual Charge 4,570,500.00 428,038.75 431,336.22 4,139,163.78 9.44 20- 000000 -3700 Contributions 0.00 0.00 0.00 0.00 0.00 20- 000000 -3725 Other Reimbursements 0.00 154,369.00 154,369.00 (154,369.00) 0.00 20 Totals: 4,757,500.00 582,880.74 630,450.35 4,127,049.65 13.25 21 Sewer Construction Fund 21- 000000 -3300 Investment Earnings 0.00 0.00 0.00 0.00 0.00 21- 000000 -3310 Fair Market Value Adj 0.00 0.00 0.00 0.00 0.00 21 Totals: 0.00 0.00 0.00 0.00 0.00 30 Facilities Revolving Fund 30- 000000 -3210 Fixture Fees 0.00 562.50 7,665.02 (7,665.02) 0.00 30- 000000 -3220 Sewer Connection Fees 0.00 0.00 0.00 0.00 0.00 30- 000000 -3300 Investment Earnings 0.00 0.00 9,030.87 (9,030.87) 0.00 30- 000000 -3310 Fair Market Value Adjustment 0.00 0.00 155.73 (155.73) 0.00 30- 000000 -3340 Rental Revenue 0.00 0.00 740.00 (740.00) 0.00 30- 000000 -3525 Other Charges for Services 0.00 0.00 0.00 0.00 0.00 30 Totals: 0.00 562.50 17,591.62 (17,591.62) 0.00 Report Totals: 10,137,600.00 1,252,138.30 8,761,420.68 1,376,179.32 13.58 GL - Revenf alysis ( 12/02/2008 - 11:24 AM ) 0 0 Page 2 Genera Ledger Expenses vs. Budget COSTA 91ESA .SARI` A T 1DI,STRICT an independent Special oiswkt User: tgonzalez Printed: 12/02/2008 - 11:25 A Period 5, 2009 Account Number Description Budgeted Amount Period Amount YTD Amount YTD Var Encumbered Amt Available % Available 10 Solid Waste Fund 10- 100000 Solid Administration E01 Salary & Benefits 10- 1000004001 Regular Salaries 86,800.00 6,517.90 33,293.04 53,506.96 0.00 53,506.96 61.64 10- 1000004002 Part -Time Salaries 53,300.00 2,730.96 17,457.40 35,842.60 0.00 35,842.60 67.24 10- 1000004003 Board Salaries 7,200.00 508.30 2,121.60 5,078.40 0.00 5,078.40 70.53 10- 1000004005 Overtime 4,500.00 145.01 751.41 3,748.59 0.00 3,748.59 83.30 10- 1000004040 Compensated Absences 1,100.00 0.00 0.00 1,100.00 0.00 1,100.00 100.00 10- 100000 -4100 Cafeteria Plan 10,600.00 958.80 4,848.06 5,751.94 0.00 5,751.94 54.26 10- 100000 -4105 Medicare - Employer 2,500.00 155.90 840.78 1,659.22 0.00 1,659.22 66.36 10- 100000 -4110 FICA - Employer 750.00 31.51 131.52 618.48 0.00 618.48 82.46 10- 100000 -4115 PERS - Employer 19,700.00 1,252.13 6,878.36 12,821.64 0.00 12,821.64 65.08 10- 100000 -4120 PERS - Employee 10,200.00 647.41 3,544.80 6,655.20 0.00 6,655.20 65.24 10- 100000 -4125 Deferred Medical - RHS 850.00 65.18 333.17 516.83 0.00 516.83 60.80 10- 1000004130 Benefits Admin Costs 250.00 19.14 116.60 133.40 0.00 133.40 53.36 10- 1000004135 Unemployment 0.00 0.00 0.00 0.00 0.00 0.00 0.00 10- 1000004140 Workers' Compensation 2,000.00 0.00 776.60 1,223.40 0.00 1,223.40 61.17 Salary & Benefits 199,750.00 13,032.24 71,093.34 128,656.66 0.00 128,656.66 64.40 E03 Professional Services 10- 100000 -4200 Professional Services 2,600.00 90.63 271.89 2,328.11 0.00 2,328.11 89.54 10- 100000 -4205 District Manager 30,000.00 1,806.88 7,549.07 22,450.93 0.00 22,450.93 74.83 10- 100000 -4210 Legal Services 20,000.00 652.50 4,906.01 15,093.99 0.00 15,093.99 75.47 10- 100000 -4220 Fiscal Services 35,840.00 1,547.00 5,605.60 30,234.40 0.00 30,234.40 84.35 10- 100000 -4225 Medical/Employment Services 100.00 0.00 0.00 100.00 0.00 100.00 100.00 10- 100000 -4300 Contract Services 3,500.00 255.15 977.54 2,522.46 0.00 2,522.46 72.07 10- 100000 -4320 Container Collection Costs 20,000.00 0.00 0.00 20,000.00 0.00 20,000.00 100.00 Professional Services 112,040.00 4,352.16 19,310.11 92,729.89 0.00 92,729.89 82.76 E05 Recycling & Disposal 10-100000-4310 Trash Hauler 2,400,000.00 196,557.28 982,914.58 1,417,085.42 0.00 1,417,085.42 59.04 10- 100000 -4315 Recycling/Disposal 2,368,000.00 186,099.03 767,121.21 1,600,878.79 0.00 1,600,878.79 67.60 Page 1 GL - Expenses vs Budget ( 12/02/2008 - 11:25 AM ) Account Number Description Budgeted Amount Period Amount YTD Amount YTD Var Encumbered Amt Available % Available Recycling & Disposal 382,656.31 1,750,035.79 3,017,964.21 0.00 3,017,964.21 63.29 4,768,000.00 E10 Other Contract Services 10- 100000 -4305 County Collection Fee 15,500.00 0.00 0.00 15,500.00 0.00 15,500.00 100.00 10- 100000 -4325 Election Costs 28,000.00 0.00 0.00 28,000.00 0.00 28,000.00 100.00 10- 1000004330 Building Maintenance 1,350.00 106.53 484.42 865.58 0.00 865.58 64.11 10- 100000 -4335 Equipment Maintenance 2,470.00 90.92 2,039.91 430.09 0.00 430.09 17.41 Other Contract Services 47,320.00 197.45 2,524.33 44,795.67 0.00 44,795.67 94.66 E15 Materials & Supplies 10- 100000 -4400 Office Supplies 1,500.00 137.18 554.62 945.38 0.00 945.38 63.02 10- 100000 -4405 MultiMed/Blueprint/Copies /Sub 1,000.00 153.26 420.74 579.26 0.00 579.26 57.92 10- 1000004410 Postage 7,900.00 4.26 71.32 7,828.68 0.00 7,828.68 99.09 10- 1000004420 Public Info /Ed/Community Prom 16,700.00 2,536.49 4,728.10 11,971.90 0.00 11,971.90 71.68 10- 1000004425 Small Tools /Equipment 500.00 0.00 4.04 495.96 0.00 495.96 99.19 10- 100000 -4430 Materials & Supplies 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Materials & Supplies 27,600.00 2,831.19 5,778.82 21,821.18 0.00 21,821.18 79.06 E20 Professional Development 10- 100000 -4500 Prof Membership /Dues 8,800.00 122.00 5,545.40 3,254.60 0.00 3,254.60 36.98 10- 100000 -4505 Staff Development 1,200.00 32.42 462.25 737.75 0.00 737.75 61.47 10- 100000 -4510 Travel/Meals/Lodging 1,700.00 (5.06) 829.76 870.24 0.00 870.24 51.19 10- 100000 -4520 Mileage Reimbursement 1,500.00 0.00 262.31 1,237.69 0.00 1,237.69 82.51 Professional Development 13,200.00 149.36 7,099.72 6,100.28 0.00 6,100.28 46.21 E25 Liability Insurance 10- 100000 -4550 Liability Insurance 6,500.00 0.00 6,035.69 464.31 0.00 464.31 7.14 Liability Insurance 6,500.00 0.00 6,035.69 464.31 0.00 464.31 7.14 E30 Utilities 10- 100000 -4600 Telephone 750.00 54.73 278.43 471.57 0.00 471.57 62.87 10- 100000 -4605 Cellular Service 650.00 36.19 183.22 466.78 0.00 466.78 71.81 10- 100000 -4610 Gas - Building 75.00 1.87 7.29 67.71 0.00 67.71 90.28 10-100000-4615 Water - Building 175.00 34.85 67.03 107.97 0.00 107.97 61.69 10- 100000 -4620 Electric - Building 900.00 63.80 250.24 649.76 0.00 649.76 72.19 Utilities 2,550.00 191.44 786.21 1,763.79 0.00 1,763.79 69.16 Page 2 GL - Expen0 Budget ( 12/02/2008 - 11:25 AM) r 1 Account Aer Description Budgeted Amount Period At YTD Amount YTD Var Encumbered Amt Availabe Available E40 Fixed Assets 10- 100000 -4700 Depreciation 0.00 0.00 0.00 0.00 0.00 0.00 0.00 10- 100000 -4750 Gain/Loss Disposal of Asset 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Fixed Assets 0.00 0.00 0.00 0.00 0.00 0.00 0.00 E45 Debt Service 10- 100000 -4800 Principal Payment 0.00 0.00 0.00 0.00 0.00 0.00 0.00 10- 100000 -4850 Interest Payment 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Debt Service 0.00 0.00 0.00 0.00 0.00 0.00 0.00 E50 Other Financing Uses 10- 100000 -4900 Other Financing Uses 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Other Financing Uses 0.00 0.00 0.00 0.00 0.00 0.00 0.00 ..E55 Non Operating - Other 10- 100000 -4950 Non- Operating Expense 0.00 0.00 0.00 0.00 0.00 0.00 0.00 10- 100000 -4990 Contingency 125,000.00 0.00 0.00 125,000.00 0.00 125,000.00 100.00 Non Operating - Other 125,000.00 0.00 0.00 125,000.00 0.00 125,000.00 100.00 10- 100000 Totals: 5,301,960.00 403,410.15 1,862,664.01 3,439,295.99 0.00 3,439,295.99 64.86 10- 100001 Sharps Program E60 Special Programs 10- 100001 -4300 Sharps Program 20,000.00 774.72 3,112.62 16,887.38 2,978.24 13,909.14 69.54 10- 100001 -4430 Sharps Program - Material/Supp 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Special Programs 20,000.00 774.72 3,112.62 16,887.38 2,978.24 13,909.14 69.54 10- 100001 Totals: 20,000.00 774.72 3,112.62 16,887.38 2,978.24 13,909.14 69.54 10- 100002 Household Hazardous Waste E60 Special Programs 10- 100002 -4300 Household Hazardous Waste 32,000.00 0.00 2,818.51 29,181.49 0.00 29,181.49 91.19 GL - Expenses vs Budget ( 12/02/2008 - 11:25 AM) Page 3 Account Number Description Budgeted Amount Period Amount YTD Amount YTD Var Encumbered Amt Available % Available Special Programs 32,000.00 0.00 2,818.51 29,181.49 0.00 29,181.49 91.19 10- 100002 Totals: 32,000.00 0.00 2,818.51 29,181.49 0.00 29,181.49 91.19 10- 100003 Telephone Book Recycling E60 Special Programs 10- 100003 -4420 Telephone Bk Recycling Progra 17,000.00 0.00 0.00 17,000.00 0.00 17,000.00 100.00 Special Programs 17,000.00 0.00 0.00 17,000.00 0.00 17,000.00 100.00 10- 100003 Totals: 17,000.00 0.00 0.00 17,000.00 0.00 17,000.00 100.00 10- 100004 Large Item Pick -up E60 Special Programs 10-1000044310 Large Item Pick -up 5,000.00 0.00 0.00 5,000.00 0.00 5,000.00 100.00 10- 100004 -4420 Large Item Plck -up Promo 0.00 0.00 OM 0.00 0.00 0.00 0.00 Special Programs 5,000.00 0.00 0.00 5,000.00 0.00 5,000.00 100.00 10- 100004 Totals: 5,000.00 0.00 0.00 5,000.00 0.00 5,000.00 100.00 10- 100005 Used Tire Roundup E60 Special Programs 10- 100005 -4300 Used Tire Roundup 1,200.00 248.00 306.00 894.00 0.00 894.00 74.50 Special Programs 1,200.00 248.00 306.00 894.00 0.00 894.00 74.50 10- 100005 Totals: 1,200.00 248.00 306.00 894.00 0.00 894.00 74.50 10- 100006 Christmas Tree Recycling E60 Special Programs 10- 100006 -4310 Christmas Tree Recycling 0.00 0.00 0.00 0.00 0.00 0.00 0.00 GL - Expenff Budget ( 12/02/2008 - 11:25 AM) Page 4 Account 1aer Description Special Programs 10- 100006 Totals: 10- 100007 Greeting Card Recycling E60 Special Programs 10- 1000074410 Greeting Card Recycling Special Programs 10- 100007 Totals: 10- 100008 Educational Tours E60 Special Programs 10- 100008 -4420 Educational Tours Special Programs 10- 100008 Totals: 10 Totals: 20 Liquid Waste Fund 20- 200000 Liquid Administration E01 Salary & Benefits 20- 200000 -4001 Regular Salaries 20- 200000 -4002 Part -Time Salaries 20- 200000 -4003 Board Salaries 20- 200000 -4005 Overtime 20- 200000 -4040 Compensated Absences 20- 200000 -4100 Cafeteria Plan 20- 200000 -4105 Medicare - Employer 20- 200000 -4110 FICA - Employer 20- 200000 -4115 PERS - Employer 20- 200000 -4120 PERS - Employee 20- 200000 -4125 Deferred Medical - RHS GL - Expenses vs Budget ( 12/02/2008 - 11:25 AM ) Budgeted Amount Period At YTD Amount YTD Var Encumbered Amt AvailabAsAvailable 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 2,500.00 0.00 0.00 2,500.00 0.00 2,500.00 100.00 2,500.00 0.00 0.00 2,500.00 0.00 2,500.00 100.00 2,500.00 0.00 0.00 2,500.00 0.00 2,500.00 100.00 5,379,660.00 404,432.87 1,868,901.14 3,510,758.86 2,978.24 3,507,780.62 65.20 459,000.00 34,953.16 177,268.27 281,731.73 0.00 281,731.73 61.37 6,000.00 303.44 4,437.94 1,562.06 0.00 1,562.06 26.03 64,500.00 4,574.70 19,094.40 45,405.60 0.00 45,405.60 70.39 29,300.00 1,305.11 6,762.82 22,537.18 0.00 22,537.18 76.91 6,300.00 0.00 0.00 6,300.00 0.00 6,300.00 100.00 56,600.00 5,433.20 24,462.26 32,137.74 0.00 32,137.74 56.78 9,500.00 646.76 3,242.40 6,257.60 0.00 6,257.60 65.86 6,500.00 283.63 1,183.87 5,316.13 0.00 5,316.13 81.78 62,000.00 5,412.89 27,971.01 34,028.99 0.00 34,028.99 54.88 32,100.00 2,467.97 12,680.26 19,419.74 0.00 19,419.74 60.49 4,300.00 349.52 1,772.87 2,527.13 0.00 2,527.13 58.77 Page 5 Account Number Description Budgeted Amount Period Amount YTD Amount YTD Var Encumbered Amt Available % Available 20- 200000 -4130 Benefits Admin Costs 3,000.00 172.17 1,049.82 1,950.18 0.00 1,950.18 65.00 20- 200000 -4135 Unemployment 0.00 0.00 0.00 0.00 0.00 0.00 0.00 20- 200000 -4140 Workers' Compensation 4,000.00 0.00 2,357.05 1,642.95 0.00 1,642.95 41.07 Salary & Benefits 743,100.00 55,902.55 282,282.97 460,817.03 0.00 460,817.03 62.01 E03 Professional Services 20- 200000 -4200 Professional Services 33,400.00 9,751.23 11,382.47 22,017.53 0.00 22,017.53 65.92 20- 200000 -4205 District Manager 59,200.00 3,355.62 14,019.68 45,180.32 0.00 45,180.32 76.31 20- 200000 -4210 Legal Services 72,000.00 3,816.00 22,746.49 49,253.51 0.00 49,253.51 68.40 20- 200000 -4215 Engineering/Architectual Sery 18,000.00 1,400.00 5,600.00 12,400.00 0.00 12,400.00 68.88 20- 200000 -4216 Plan Ck/Inspection- Inside 100,000.00 16,417.50 65,947.50 34,052.50 0.00 34,052.50 34.05 20- 2000004217 Plan Ck/Inspection- Outside 25,000.00 2,860.00 5,905.00 19,095.00 0.00 19,095.00 76.38 20- 200000 -4220 Fiscal Services 66,480.00 2,873.00 10,410.40 56,069.60 0.00 56,069.60 84.34 20- 200000 -4225 Medical/Employment Services 500.00 323.30 323.30 176.70 0.00 176.70 35.34 20- 200000 -4300 Contract Services 6,500.00 1,825.60 4,170.46 2,329.54 0.00 2,329.54 35.83 20- 200000 -4320 Sewer Contracts 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Professional Services 381,080.00 42,622.25 140,505.30 240,574.70 0.00 240,574.70 63.13 E10 Other Contract Services 20- 200000 -4305 County Collection Fee 13,800.00 0.00 0.00 13,800.00 0.00 13,800.00 100.00 20- 200000 -4325 Election Costs 52,000.00 0.00 0.00 52,000.00 0.00 52,000.00 100.00 20- 200000 -4330 Building Maintenance 12,150.00 958.75 4,382.85 7,767.15 0.00 7,767.15 63.92 20- 200000 -4335 Equipment Maintenance 23,530.00 818.29 18,500.30 5,029.70 0.00 5,029.70 21.37 Other Contract Services 101,480.00 1,777.04 22,883.15 78,596.85 0.00 78,596.85 77.45 E15 Materials & Supplies 20- 200000 -4400 Office Supplies 12,000.00 1,234.34 4,991.32 7,008.68 0.00 7,008.68 58.40 20- 2000004405 MultiMed/Blueprints /Copies /Su 9,000.00 1,379.38 3,832.28 5,167.72 0.00 5,167.72 57.41 20- 200000 -4410 Postage 14,700.00 38.30 650.06 14,049.94 0.00 14,049.94 95.57 20- 2000004420 Public Info /Ed/Community Prom 19,400.00 168.47 4,314.35 15,085.65 0.00 15,085.65 77.76 20- 200000 -4425 Small Tools /Equipment 1,500.00 (10.76) 120.18 1,379.82 0.00 1,379.82 91.98 20- 200000 -4430 Material & Supplies 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Materials & Supplies 56,600.00 2,809.73 13,908.19 42,691.81 0.00 42,691.81 75.42 E20 Professional Development 20- 2000004500 Prof Membership /Dues 33,690.00 122.00 11,497.35 22,192.65 0.00 22,192.65 65.87 20- 200000 -4505 Staff Development 6,800.00 291.83 1,480.31 5,319.69 0.00 5,319.69 78.23 20- 2000004510 Travel/Meals /Lodging 26,800.00 (39.76) 6,280.13 20,519.87 0.00 20,519.87 76.56 20- 2000004520 Mileage Reimbursement 250.00 0.00 50.88 199.12 0.00 199.12 79.64 GL - Expen0 Budget ( 12/02/2008 - 11:25 AM ) 0 0 Page 6 GL - Expenses vs Budget ( 12/02/2008 - 11:25 AM ) Page 7 Account aer Description Budgeted Amount Period A& YTD Amount YTD Var Encumbered Amt Availabok Available Professional Development 67,540.00 374.07 19,308.67 0.00 48,231.33 71.41 48,231.33 E25 Liability Insurance 20- 200000 -4550 Liability Insurance 70,000.00 0.00 54,321.25 15,678.75 0.00 15,678.75 22.39 Liability Insurance 70,000.00 0.00 54,321.25 15,678.75 0.00 15,678.75 22.39 E30 Utilities 20- 200000 -4600 Telephone 6,500.00 492.46 2,505.51 3,994.49 0.00 3,994.49 61.45 20- 200000 -4605 Cellular Service 7,000.00 684.16 2,820.26 4,179.74 0.00 4,179.74 59.71 20- 200000 -4610 Gas - Building 500.00 16.80 65.65 434.35 0.00 434.35 86.87 20- 200000 -4615 Water - Building 2,000.00 313.65 603.28 1,396.72 0.00 1,396.72 69.83 20- 200000 -4620 Electric - Building 7,000.00 574.22 3,023.96 3,976.04 0.00 3,976.04 56.80 Utilities 23,000.00 2,081.29 9,018.66 13,981.34 0.00 13,981.34 60.78 E40 Fixed Assets 20- 2000004700 Depreciation 0.00 0.00 0.00 0.00 0.00 0.00 0.00 20- 200000 -4750 G/L On Disposal of Fixed Asset 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Fixed Assets 0.00 0.00 0.00 0.00 0.00 0.00 0.00 E50 Other Financing Uses 20- 200000 -4900 Other Financing Uses 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Other Financing Uses 0.00 0.00 0.00 0.00 0.00 0.00 0.00 E55 Non Operating - Other 20- 2000004950 Non Operating Expense 282,000.00 0.00 0.00 282,000.00 0.00 282,000.00 100.00 20- 200000 -4990 Contingency 10,000.00 0.00 0.00 10,000.00 0.00 10,000.00 100.00 Non Operating - Other 292,000.00 0.00 0.00 292,000.00 0.00 292,000.00 100.00 20- 200000 Totals: 1,734,800.00 105,566.93 542,228.19 1,192,571.81 0.00 1,192,571.81 68.74 20- 200001 Sewer Maint E25 Liability Insurance 20- 200001 -4550 Swr Liability Insurance 10,000.00 0.00 8,980.40 1,019.60 0.00 1,019.60 10.19 GL - Expenses vs Budget ( 12/02/2008 - 11:25 AM ) Page 7 Account Number Description Budgeted Amount Period Amount YTD Amount YTD Var Encumbered Amt Available % Available GL - Expen 0 Budget ( 12/02/2008 - 11:25 AM) Page 8 Liability Insurance 10,000.00 0.00 8,980.40 1,019,60 0.00 1,019.60 10.19 E41 Sewer Maint - Salary/Benefit 20- 200001 -4001 Swr Maint - Regular Salaries 175,200.00 13,423.36 70,137.05 105,062.95 0.00 105,062.95 59.96 20- 200001 -4002 Swr Maint - PT Salaries 0.00 0.00 0.00 0.00 0.00 0.00 0.00 20- 200001 -4005 Swr Maint - Overtime 19,000.00 2,755.23 6,470.73 12,529.27 0.00 12,529.27 65.94 20- 200001 -4040 Compensated Absences 1,600.00 0.00 0.00 1,600.00 0.00 1,600.00 100.00 20- 200001 -4100 Swr Maint - Cafeteria Plan 28,800.00 2,397.00 11,325.82 17,474.18 0.00 17,474.18 60.67 20- 200001 -4105 Swr Maint - Medicare ER 3,400.00 246.58 1,179.28 2,220.72 0.00 2,220.72 65.31 20-200001-4115 Swr Maint - PERS ER 25,400.00 2,010.22 10,407.54 14,992.46 0.00 14,992.46 59.02 20- 200001 -4120 Swr Maint - PERS EE 13,200.00 939.64 5,030.28 8,169.72 0.00 8,169.72 61.89 20- 200001 -4125 Swr Maint - Def Medical RHS 1,800.00 134.24 701.40 1,098.60 0.00 1,098.60 61.03 20-200001-4130 Benefit Administration 500.00 23.48 1 10.94 389.06 0.00 389.06 77.81 20- 200001 -4135 Swr Maint - Unemployment 0.00 0.00 0.00 0.00 0.00 0.00 0.00 20- 200001 -4140 Swr Maint - Workers Comp 14,700.00 0.00 8,807.92 5,892.08 0.00 5,892.08 40.08 Sewer Maint - Salary/Benefit 283,600.00 21,929.75 114,170.96 169,429.04 0.00 169,429.04 59.74 E42 Sewer Maint Operations 20- 200001 -4300 Sewer Maint - Claims 0.00 0.00 0.00 0.00 0.00 0.00 0.00 20-200001-4305 Sewer Maint -Pump Stn Contract 125,000.00 1,810.18 18,965.85 106,034.15 0.00 106,034.15 84.82 20- 200001 -4320 Sewer Maint -Sewer Line Maint 450,000.00 0.00 139,236.22 310,763.78 0.00 310,763.78 69.05 20-200001-4335 Sewer Maint - Equipment Maint 62,500.00 796.29 19,816.54 42,683.46 0.00 42,683.46 68.29 20- 200001 4350 Sewer Maint - Property Lease 0.00 0.00 0.00 0.00 0.00 0.00 0.00 20- 200001 -4405 SewerMaint- MultiMed/Blueprin 0.00 0.00 0.00 0.00 0.00 0.00 0.00 20- 200001 -4425 Sewer Maint -Small Tools /Eq 20,000.00 572.17 1,371.15 18,628.85 0.00 18,628.85 93.14 20- 200001 -4430 Sewer Maint-Material/Supplies 44,000.00 2,130.33 11,785.00 32,215.00 20.36 32,194.64 73.17 20- 200001 -4505 Sewer Maint -Staff Development 4,500.00 0.00 0.00 4,500.00 0.00 4,500.00 100.00 20- 200001 -4510 Sewer Maint-Travel/Meals 500.00 0.00 0.00 500.00 0.00 500.00 100.00 20- 200001 -4625 Sewer Maint- Water Pumps 1,800.00 102.87 367.75 1,432.25 0.00 1,432.25 79.56 20- 200001 -4630 Sewer Maint - Electric Pumps 90,000.00 6,436.76 29,371.25 60,628.75 0.00 60,628.75 67.36 Sewer Maint Operations 798,300.00 11,848.60 220,913.76 577,386.24 20.36 577,365.88 72.32 E65 Capital Improvement Program 20- 200001 -4995 Capital Outlay 40,000.00 83.46 33,689.50 6,310.50 0.00 6,310.50 15.77 Capital Improvement Program 40,000.00 83.46 33,689.50 6,310.50 0.00 6,310.50 15.77 20- 200001 Totals: 1,131,900.00 33,861.81 377,754.62 754,145.38 20.36 754,125.02 66.62 GL - Expen 0 Budget ( 12/02/2008 - 11:25 AM) Page 8 GL - Expenses vs Budget ( 12/02/2008 - 11:25 AM) Page 9 r_ Account Ober Description Budgeted Amount Period Aflnt YTD Amount YTD Var Encumbered Amt AvailabO. Available 20- 200100 Capital Outlay E65 Capital Improvement Program 20- 2001004995 Capital Outlay 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Capital Improvement Program 0.00 0.00 0.00 0.00 0.00 0.00 0.00 20- 200100 Totals: 0.00 0.00 0.00 0.00 0.00 0.00 0.00 20- 200429 Bristol Pump Station E65 Capital Improvement Program 20- 200429 -4300 Bristol St Pump - Contract Labor 0.00 9,500.00 9,500.00 (9,500.00) 0.00 (9,500.00) 0.00 Capital Improvement Program 0.00 9,500.00 9,500.00 (9,500.00) 0.00 (9,500.00) 0.00 20- 200429 Totals: 0.00 9,500.00 9,500.00 (9,500.00) 0.00 (9,500.00) 0.00 20- 200449 Sinking Fd/Future Sewer Lines E65 Capital Improvement Program 20- 2004494300 Sinking Fund #149 /Swr -Contr Sv 1,895,805.00 0.00 0.00 1,895,805.00 0.00 1,895,805.00 100.00 Capital Improvement Program 1,895,805.00 0.00 0.00 1,895,805.00 0.00 1,895,805.00 100.00 20- 200449 Totals: 1,895,805.00 0.00 0.00 1,895,805.00 0.00 1,895,805.00 100.00 20- 200456 Earthquake/Major Emer Swr Rep E65 Capital Improvement Program 20- 2004564300 Earthquake /Emergency -Contr Sv 1,000,000.00 0.00 0.00 1,000,000.00 0.00 1,000,000.00 100.00 Capital Improvement Program 1,000,000.00 0.00 0.00 1,000,000.00 0.00 1,000,000.00 100.00 20- 200456 Totals: 1,000,000.00 0.00 0.00 1,000,000.00 0.00 1,000,000.00 100.00 20- 200459 Televising Swr Lines E65 Capital Improvement Program 20- 2004594300 Televising Swr#159 -Contr Svc 52,224.00 0.00 0.00 52,224.00 0.00 52,224.00 100.00 GL - Expenses vs Budget ( 12/02/2008 - 11:25 AM) Page 9 Account Number Description Budgeted Amount Period Amount YTD Amount YTD Var Encumbered Amt Available % Available Capital Improvement Program 0.00 0.00 52,224.00 0.00 52.224.00 100.00 52.224.00 20- 200459 Totals: 52,224.00 0.00 0.00 52,224.00 0.00 52,224.00 100.00 20- 200464 Misc. Swr Work/Manhole Adj. E65 Capital Improvement Program 20- 200464 -4300 Misc Swr Wk #164 -Cont Svc 194,806.00 15,900.00 131,117.98 63,688.02 17,580.00 46,108.02 23.66 Capital Improvement Program 194,806.00 15,900.00 131,117.98 63,688.02 17,580.00 46,108.02 23.66 20- 200464 Totals: 194,806.00 15,900.00 131,117.98 63,688.02 17,580.00 46,108.02 23.66 20- 200468 Tustin Pump Stn Remodel E65 Capital Improvement Program 20- 200468 -4300 Irvine/Tustin Pump Stn #168 -Con 4,478.00 0.00 0.00 4,478.00 0.00 4,478.00 100.00 Capital Improvement Program 4,478.00 0.00 0.00 4,478.00 0.00 4,478.00 100.00 20- 200468 Totals: 4,478.00 0.00 0.00 4,478.00 0.00 4,478.00 100.00 20- 200470 Emerg Response Plan Pump Stn E65 Capital Improvement Program 20- 200470 -4300 Emerg Pump Plan -Contr Svc 24,200.00 0.00 0.00 24,200.00 0.00 24,200.00 100.00 Capital Improvement Program 24,200.00 0.00 0.00 24,200.00 0.00 24,200.00 100.00 20- 200470 Totals: 24,200.00 0.00 0.00 24,200.00 0.00 24,200.00 100.00 20- 200471 Irvine PS Free Main #171 E65 Capital Improvement Program 20- 200471 -4300 Irvine PS Frce Main# 171 -Contr 455,640.00 14,162.91 167,728.20 287,911.80 0.00 287,911.80 63.18 Capital Improvement Program 455,640.00 14,162.91 167,728.20 287,911.80 0.00 287,911.80 63.18 GL - Expenis Budget ( 12/02/2008 - 11:25 AM) Page 10 GL - Expenses vs Budget ( 12/02/2008 - 11:25 AM ) Page 11 Account Ober Description Budgeted Amount Period Ant YTD Amount YTD Var Encumbered Amt Availabte Available 20- 200471 Totals: 167,728.20 0.00 287,911.80 63.18 455,640.00 14,162.91 287,911.80 20- 200473 SC Plaza Stn Force Main Replac E65 Capital Improvement Program 20- 200473 -4300 SC Plaza Pump#173 -Contr Svc 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Capital Improvement Program 0.00 0.00 0.00 0.00 0.00 0.00 0.00 20- 200473 Totals: 0.00 0.00 0.00 0.00 0.00 0.00 0.00 20- 200575 OCSD Grant E65 Capital Improvement Program 20- 200575 -4215 OCSD Grant #175 - Eng Svc 0.00 0.00 0.00 0.00 0.00 0.00 0.00 20- 200575 -4300 OCSD Grant #175 - Cont Svc 259,708.00 4,922.50 28,070.17 231,637.83 0.00 231,637.83 89.19 Capital Improvement Program 259,708.00 4,922.50 28,070.17 231,637.83 0.00 231,637.83 89.19 20- 200575 Totals: 259,708.00 4,922.50 28,070.17 231;637.83 0.00 231,637.83 89.19 20- 200601 Westside Abandonment #101 E65 Capital Improvement Program 20- 200601 -4300 Westside Aband# 10 1 -Cont Svc 499,941.00 0.00 0.00 499,941.00 0.00 499,941.00 100.00 Capital Improvement Program 499,941.00 0.00 0.00 499,941.00 0.00 499,941.00 100.00 20- 200601 Totals: 499,941.00 0.00 0.00 499,941.00 0.00 499,941.00 100.00 20- 200676 WDR Phase III #176 E65 Capital Improvement Program 20- 200676 -4300 WDR Ph III #176 - Contr Svc 17,404.00 0.00 0.00 17,404.00 0.00 17,404.00 100.00 Capital Improvement Program 17,404.00 0.00 0.00 17,404.00 0.00 17,404.00 100.00 GL - Expenses vs Budget ( 12/02/2008 - 11:25 AM ) Page 11 Account Number Description Budgeted Amount Period Amount YTD Amount YTD Var Encumbered Amt Available % Available 20- 200676 Totals: 0.00 0.00 17,404.00 0.00 17,404.00 100.00 17,404.00 20- 200677 Capital Facility Aq #177 E65 Capital Improvement Program 20- 200677 -4300 Capital Fac Aq #177 -Contr Svc 97,737.00 0.00 1,100.13 96,636.87 0.00 96,636.87 98.87 Capital Improvement Program 97,737.00 0.00 1,100.13 96,636.87 0.00 96,636.87 98.87 20- 200677 Totals: 97,737.00 0.00 1,100.13 96,636.87 0.00 96,636.87 98.87 20- 200678 Replace Sewer Bypass #178 E65 Capital Improvement Program 20- 200678 -4300 Rep Swr Bypass #178 -Contr Svc 26,723.00 0.00 0.00 26,723.00 0.00 26,723.00 100.00 Capital Improvement Program 26,723.00 0.00 0.00 26,723.00 0.00 26,723.00 100.00 20- 200678 Totals: 26,723.00 0.00 0.00 26,723.00 0.00 26,723.00 100.00 20- 200679 Building/Grounds Fund #179 E65 Capital Improvement Program 20- 200679 -4300 Bld/Grds Fund #179 -Contr Svc 3,753.00 0.00 0.00 3,753.00 0.00 3,753.00 100.00 Capital Improvement Program 3,753.00 0.00 0.00 3,753.00 0.00 3,753.00 100.00 20- 200679 Totals: 3,753.00 0.00 0.00 3,753.00 0.00 3,753.00 100.00 20- 200780 Fog #180 E65 Capital Improvement Program 20- 200780 -4300 Fog Program #180 - Contract Svc 236,096.00 6,607.96 22,417.16 213,678.84 0.00 213,678.84 90.50 Capital Improvement Program 236,096.00 6,607.96 22,417.16 213,678.84 0.00 213,678.84 90.50 20- 200780 Totals: 236,096.00 6,607.96 21417.16 213,678.84 0.00 213,678.84 90.50 GL - Expenj& Budget ( 12/02/2008 - 11:25 AM) Page 12 GL - Expenses vs Budget ( 12/02/2008 - 11:25 AM ) Page 13 l Account Ober Description Budgeted Amount Period *nt YTD YTD Var Encumbered A Amount Amt Availabl* Available 20- 200781 Newp /19th Swr #181 E65 Capital Improvement Program 20- 200781 -4300 Newp /19th Swr #181 Contr Svc 48,658.00 0.00 0.00 48,658.00 0.00 48,658.00 100.00 Capital Improvement Program 48,658.00 0.00 0.00 48,658.00 0.00 48,658.00 100.00 20- 200781 Totals: 48,658.00 0.00 0.00 48,658.00 0.00 48,658.00 100.00 20- 200882 Analysis of CCTV Results #182 E65 Capital Improvement Program 20- 200882 -4300 Analysis of CCTV Results #182 125,000.00 0.00 0.00 125,000.00 0.00 125,000.00 100.00 Capital Improvement Program 125,000.00 0.00 0.00 125,000.00 0.00 125,000.00 100.00 20- 200882 Totals: 125,000.00 0.00 0.00 125,000.00 0.00 125,000.00 100.00 20- 200883 System Wide Repair Prog #183 E65 Capital Improvement Program 20- 2008834300 Systm Wide Repair Program #18 700,000.00 9,156.86 217,179.75 482,820.25 42,930.00 439,890.25 62.84 Capital Improvement Program 700,000.00 9,156.86 217,179.75 482,820.25 42,930.00 439,890.25 62.84 20- 200883 Totals: 700,000.00 9,156.86 217,179.75 482,820.25 42,930.00 439,890.25 62.84 20- 200886 Sewer Lateral Program #186 E65 Capital Improvement Program 20- 200886 -4300 Sewer Lateral Program #186 186,894.00 13,828.77 51,208.77 135,685.23 0.00 135,685.23 72.60 Capital Improvement Program 186,894.00 13,828.77 51,208.77 135,685.23 0.00 135,685.23 72.60 20- 200886 Totals: 186,894.00 13,828.77 51,208.77 135,685.23 0.00 135,685.23 72.60 20 Totals: 8,695,767.00 213,507.74 1,548,304.97 7,147,462.03 60,530.36 7,086,931.67 81.49 GL - Expenses vs Budget ( 12/02/2008 - 11:25 AM ) Page 13 Account Number Description Budgeted Amount Period Amount YTD Amount YTD Var Encumbered Amt Available % Available 21 Sewer Construction Fund 21- 200000 Liquid Administration E55 Non Operating - Other 21- 200000 -4995 Residual Fund Transfer 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Non Operating - Other 0.00 0.00 0.00 0.00 0.00 0.00 0.00 21- 200000 Totals: 0.00 0.00 0.00 0.00 0.00 0.00 0.00 21 Totals: 0.00 0.00 0.00 0.00 0.00 0.00 0.00 30 Facilities Revolving Fund 30- 200887 District Yard E65 Capital Improvement Program 30- 200887 -4300 District Yard 96,906.00 9,627.63 54,716.25 42,189.75 0.00 42,189.75 43.53 Capital Improvement Program 96,906.00 9,627.63 54,716.25 42,189.75 0.00 42,189.75 43.53 30- 200887 Totals: 96,906.00 9,627.63 54,716.25 42,189.75 0.00 42,189.75 43.53 30 Totals: 96,906.00 9,627.63 54,716.25 42,189.75 0.00 42,189.75 43.53 Report Totals: 14,172,333.00 627,568.24 3,471,922.36 10,700,410.64 63,508.60 10,636,902.04 75.05 GL - Expert Budget ( 12/02/2008 - 11:25 AM) Page 14 COSTA 9WESA SANYTART(DISTRICT Memorandum To: Board of Directors ... an Independent Special District From: Marc Davis, Treasurer /Director of Finance ,- ' Date: December 8, 2008 Subject: Treasurer's Report for the Month of November 2008 Attached is the Treasurer's Report for the month of November 2008. As required by the District's Statement of Investment Policy, the Treasurer's report delineates all investment activity during the month. This report lists the types of securities held in the District's portfolio, the institutions from which the securities were purchased, maturity dates and interest rates as of November 30, 2008. The District's investments are in compliance with the Statement of Investment Policy adopted by the Board at the June 23, 2008 regular meeting, as well as the California Government Code. The market values in this report were provided by our third party custodian, Bank of New York, except for the Local Agency Investment Fund (LAIF). The market value of LAIF was provided by the State Treasurer's Office. It does not represent the value of the underlying securities within the pool, but rather the par or cost amount, which is the amount the District is entitled to withdraw. This reporting practice is consistent with industry standard practices for similar funds. The weighted average stated rate of return (current yield) for the District's investment portfolio as of November 30, 2008, was 3.297 %. The yield to maturity of the portfolio was 3.287 %. The District's weighted average interest rate was 73 basis points (0.729 %) above the daily effective yield of LAIF, which was 2.568% as of November 30, 2008. The weighted average number of days to maturity for the District's total portfolio was 609 days (1.67 years). The average duration of the underlying securities in LAIF as of November 30, 2008, which is the most current information available, was 231 days. 1Trotecting our community's hearth by providing sorid waste and'sewer collection services. crosdca.gov Compliance Reporting The District's investment portfolio is in compliance with its liquidity limitations, which requires that a minimum of 20% of the portfolio must mature within one year. The percentage of the portfolio maturing in less than one year as of November 30, 2008 was 40.65 %. As of November 30, 2008, the District has adequate operating reserves necessary to meet its obligations for the next six months. s 4 • COSTA MESA SANITARY DISTRICT Treasurer's Report of Pooled Cash and Investments as of November 30, 2008 Active Accounts Bank of America Reconciling Items Total Active Accounts Investments Local Agency Investment Fund Money Market/Sweep Account Federal Agency Securities Total Investments Total Pooled Cash & Investments CMSD Solid Waste Activities CMSD Liquid Waste Activities Total Pooled Cash & Investments Deposits Outstanding Bank Balance In Transits Checks $ 69,424.89 - 218,418.09 69,424.89 - 218,418.09 Market Value $ 3,434,105.37 9,789.14 5,028,922.32 8,472,816.83 $ 8,542,241.72 Market Adiustment Increase Decrease 28,922.32 28,922.32 $ - $ 247,340.41 Costa Mesa Sanitary District Pooled Cash and Investments by Fund as of November 30, 2008 Marcus D. Davis Treasurer /Director of Finance 3 Date Book Balance $ (148,993.20) (148,993.20) Cost $ 3,434,105.37 9,789.14 5,000,000.00 8,443,894.51 $ 8,294,901.31 $ 2,067,278.92 6,227,622.39 $ 8,294,901.31 COSTA MESA SANITARY DISTRICT Investment Activity Summary as of November 30, 2008 Total investments outstanding as of October 31, 2008 Additions: Gain on Sale of Investment: Investment Purchases: Deductions: Investment Maturity /Sale Proceeds: Loss on Sale of Investment: Investments Called: Net increase (decrease) in Sweep Account Net increase (decrease) in LAIF Total investments outstanding as of November 30, 2008 4 $ 7,833,864.19 30.32 610,000.00 • $ 8,443,894.51 • ® COSTA MESA PITARY DISTRICT Investment and Investment Earnings as of November 30, 2008 " *Represents the LAW daily rate at 11/30/08 5 $ 8,443,894.51 $ 62,387.48 Comments Interest CUSIP Purchase Maturity Coupon Investment Earned at Number investment Date Date Rate Cost 11/30/08 n/a Local Agency Investment Fund n/a n/a 2.568% $ 3,434,105.37 n/a n/a Bank of New York -Sweep Acct n/a n/a 0.090% 9,789.14 n/a 3133XRGF1 Federal Home Loan Bank 06/16/08 09/16/10 3.320% 1,000,000.00 15,216.66 3133XRGZ7 Federal Home Loan Bank 06/24/08 06/24/11 3.550% 1,000,000.00 15,481.94 3136F9TV5 . Federal National Mortgage Assn 06/23/08 12/23/11 4.000% 1,000,000.00 17,555.55 3136F91_27 Federal National Mortgage Assn 10/10108 10/12111 4.100% 1,000,000.00 5,808.33 31331 GBMO Federal Farm Credit Bank 09/17/08 03/17/12 4.050% 1,000,000.00 8,325.00 " *Represents the LAW daily rate at 11/30/08 5 $ 8,443,894.51 $ 62,387.48 Comments COSTA MESA SANITARY DISTRICT Summary of Policy Limitations • as of November 30, 2008 (1) Further limited to 10% in any single issuer (2) Also limited to 20% in total. `These securities are not considered for purchases: SBA, GNMA, TVA and SALLIEMAE • A Current % of Market Value Description 11/30/08 Maximum % U.S. Treasury Bills 0.00% UNLIMITED U.S. Treasury Notes 0.00% UNLIMITED Federal Agency Issues: FICB 0.00% UNLIMITED FLB 0.00% UNLIMITED FHLB 23.88% UNLIMITED FHLMC 0.00% UNLIMITED FNMA 23.66% UNLIMITED FFCB 11.81% Other * 0.00% UNLIMITED Banker's Acceptances 0.00% 25%(1) Certificates of Deposit 0.00% 25% Negotiable Certificates of Deposits 0.00% 25%(1) Commercial Paper 0.00% 25%(1) Medium Term Corporate Notes 0.00% 25%(1) LAIF (Local Agency Investment Fund) 40.53% 40,000,000.00 Money Market /Mutual Funds (Sweep Acct) 0.12% 10% per fund (2) Total 100.00% % of portfolio maturing under one year 40.65% no less than 20% % of portfolio maturing over one year 59.35% 100.00% (1) Further limited to 10% in any single issuer (2) Also limited to 20% in total. `These securities are not considered for purchases: SBA, GNMA, TVA and SALLIEMAE • A — Represents the LAIF daily rate at 11/30/08 7 COSTA MESA SANITARY DISTRICT Schedule of Investments by Instrument Type as of November 30, 2008 Purchase Maturity Coupon Investment % of Market % of Description Broker /Dealer Date Date Rate Cost Portfolio Value Portfolio Comments State Treasurer's Pool LAIF n/a Continuous 2.568% $ 3,434,105.37 $ 3,434,105.37 POOL 3,434,105.37 40.67% 3,434,105.37 40.53% Money Market Mutual Fund Bank of New York n/a Continuous 0.090% 9,789.14 9,789.14 SWEEP 9,789.14 0.12% 9,789.14 0.12% Federal National Mortgage Assn Union Banc 10/10/08 10/12/11 4.100% 1,000,000.00 1,003,733.13 FNMA Federal National Mortgage Assn Union Banc 06/23/08 12/23/11 4.000% 1,000,000.00 1,001,250.00 FNMA 2,000,000.00 23.69% 2,004,983.13 23.66% Federal Farm Credit Bank Union Banc 09/17/08 09/17/12 4.050% 1,000,000.00 1,000,937.50 FFCB 1,000,000.00 11.84% 1,000,937.50 11.81% Federal Home Loan Notes & Bonds Morgan Stanley 06/24/08 06/24/11 3.550% 1,000,000.00 1,015,189.19 FHLB Federal Home Loan Notes & Bonds Union Banc 06/16/08 09/16/10 3.320% 1,000,000.00 1,007,812.50 FHLB 2,000,000.00 23.69% 2,023,001.69 23.88% Total Investments $ 8,443,894.51 100.00% $ 8,472,816.83 100.00% — Represents the LAIF daily rate at 11/30/08 7 Broker /Dealer Local Agency Investment Fund Bank of New York Union Banc Morgan Stanley Union Banc Union Banc Union Banc Total Investment Portfolio Total Portfolio Weighted Avg Interest Rate Weighted Avg Yield to Maturity Weighted Avg Days to Maturity COSTA MESA SANITARY DISTRICT Investment Portfolio as of November 30, 2008 Investment Purchase Maturity Days to Coupon Yield to Investment Type Date Date Maturity Rate Maturity Cost Pool 1 2.568% ** 2.568% $ 3,434,105.37 Sweep 1 0.090% 0.090% 9,789.14 FHLB 06/16/08 09/16/10 655 3.320% 3.320% 1,000,000.00 FHLB 06124/08 06/24/11 936 3.550% 3.550% 1,000,000.00 FNMA 10/10/08 10/12/11 1,046 4.100% 4.059% 1,000,000.00 FNMA 06/23/08 12/23/11 1,118 4.000% 4.000% 1,000,000.00 FFCB 09/17/08 09/17/12 1,387 4.050% 4.009% 1,000,000.00 " *Represents the LAIF daily rate at 11/30/08 3.297% 3.287% 609 Days 1.67 Years $ 8,443,894.51 40 i • COSTA MESA SANITARY DISTRICT For all Maturities with Market Values as of November 30, 2008 "Represents the LAIF daily rate at 11/30/08 IJ Net Purchase Maturity Intuition Investment Coupon Investment Market Accrued Gain /(Loss) Date Date Broker /Dealer Tvpe Par Rate Cost Value Interest If Sold n/a Continuous LAIF POOL $ 3,434,105.37 2.568% ** 3,434,105.37 3,434,105.37 - - n/a Continuous Bank of New York SWEEP 9,789.14 0.090% 9,789.14 9,789.14 - - 09/17/08 09/17/12 Union Banc FFCB 1,000,000.00 4.050% 1,000,000.00 1,000,937.50 8,325.00 937.50 06/16/08 09/16/10 Union Banc FHLB 1,000,000.00 3.320% 1,000,000.00 1,007,812.50 15,216.66 7,812.50 06/24/08 06/24/11 Morgan Stanley FHLB 1,000,000.00 3.550% 1,000,000.00 1,015,189.19 15,481.94 15,189.19 06/23/08 12/23/11 Union Banc FNMA 1,000,000.00 4.000% 1,000,000.00 1,001,250.00 17,555.55 1,250.00 10/10/08 10/12/11 Union Banc FNMA 1,000,000.00 4.100% 1,000,000.00 1,003,733.13 5,808.33 3,733.13 Total Investments $ 8,443,894.51 8,443,894.51 8,472,816.83 62,387.48 28,922.32 "Represents the LAIF daily rate at 11/30/08 IJ COSTA MESA SANITARY DISTRICT Call Schedule as of November 30, 2008 Type of Purchase Maturity Coupon Investment Date Date Rate Par Value FHLB 06/24/08 06/24/11 3.550% 1,000,000.00 FHLB 06/16/08 09/16/10 3.320% 1,000,000.00 FFCB 09/17/08 09/17/12 4.050% 1,000,000.00 FNMA 06/23/08 12/23/11 4.000% 1,000,000.00 FHMA 10/10/08 10/12/11 4.100% 1,000,000.00 $ 5,000,000.00 Investment Cost 1,000,000.00 1,000,000.00 1, 000, 000.00 1, 000, 000.00 1,000,000.00 5, 000, 000.00 Call Features Callable 6/24/10 w/ 5 days notice. Callable 6/16/09 w/ 5 days notice. Callable 12/17/08 w/ 7 days notice. Callable 12/23/08 w/ 10 days notice. Callable 1/12/09 w /10 days notice. 11 COSTA MESA SANITARY DISTRICT a MATURITIES DISTRIBUTION as of November 30, 2008 70% ., ------------------------------------------ .- - - - - -- ----------------------------------------- - - - - -- Cost 60% '" In Thousands 50% '" ----------------- - - - - -- -- - - - - -- ----------------- - - - - -- 1 - 180 Days $ 3,443 - - -- -- - - - - -- 181 - 365 Days - 40% ° --------------------------------------- - - - - -- 8/0 1 - 2 Years 1,000 30%- - -- ------ - -- --- - - - - -- ----23.69%0 -- -2169% ---- -- -- -- -- 2 - 3 Years 2,000 - - - -- 20% '" --------------------------- - - - - -- - - - - - -- ----------------- 11.84% 3 - 4 Years 2,000 ----- -------------- - - - - -- - - - - - -- - - - - - -- ----------- - - - - -- 4 - 5 Years - 10% " 0.00% 0.00% TOTAL $ 8,443 0% h 4, 1 -180 181 -365 1 -2 2 -3 3 -4 4 -5 Days Days Years Years Years Years 11 0 6.00% 5.00% 4.00% 3.00% 2.00% 1.00% 0 Costa Mesa Sanitary District Yield Curve Data as of November 30, 2008 0.00% 1 1 I i- 1 1 I i I I I I I 1 I 0�1 O01 O 'Zo ooh O00 0CI0 0l0 O00 O(0 X00 0R0 p(0 O�0 O(0 ORi0 O5b �\��ti 12 1, 0)lz0961V I.\T0�00\,D �0�\�0 �0 z0 F_.A 3 month T -Bill -~ 6 month T -Bill 2 year T -Note 3 year T -Note 5 year T -Note -CMSD- monthly -LAIF- monthly OC Pool- monthly • n U COSTA MESA SANITARY DISTRICT Warrant Resolution No. CMSD 2009 -06 A RESOLUTION OF THE COSTA MESA SANITARY DISTRICT RATIFYING THE PAYMENT OF CERTAIN CLAIMS AND DEMANDS, AND SPECIFYING THE FUNDS OUT OF WHICH THE SAME WERE PAID. THE BOARD OF DIRECTORS OF THE COSTA MESA SANITARY DISTRICT DOES HEREBY ORDER AND RESOLVE AS FOLLOWS: Section 1. That the attached claims and demands totaling $588,549.72 have been audited as required by law and that the same were paid out of respective funds as hereinafter set forth. Section 2. That the Clerk of the District shall certify to the adoption of this Resolution and shall retain a certified copy thereof in her own records. PASSED AND ADOPTED this 19th day of December 2008. ATTEST: Secretary President STATE OF CALIFORNIA ) COUNTY OF ORANGE ) ss COSTA MESA SANITARY DISTRICT ) I, JOAN REVAK, Clerk of the Costa Mesa Sanitary District, hereby certify that the foregoing Warrant Resolution No. CMSD 2009 -06 was duly adopted by the Costa Mesa Sanitary District at a regular meeting held on the 19th day of December 2008. IN WITNESS WHEREOF, I have hereunto set my hand and affixed the Seal of the Costa Mesa Sanitary District on this 19th day of December 2008. Clerk of the Costa Mesa Sanitary District Accounts Payable Checks for Approval User: tgonzalez Printed: 12/02/2008 - 9:18 AM Check Number Check Date Fund Name Account Name COSTA ME S-A SIWITART (DISTRICT - - -an Independent Spechd Oistrkt Vendor Name Amount 0 11/05/2008 Liquid Waste Fund Federal Withholding Taxes Federal Taxes 4,434.96 0 11/05/2008 Liquid Waste Fund Medicare - Employee Federal Taxes 480.14 0 11/05/2008 Liquid Waste Fund Medicare - Employee Federal Taxes 361.25 0 11/05/2008 Liquid Waste Fund Medicare - Employee Federal Taxes 118.89 Check Total: 5,395.24 0 11/05/2008 Liquid Waste Fund State Withholding Taxes State of Cal Emp Dev Dept 1,277.45 Check Total: 1,277.45 0 1 1/05/2008 Liquid Waste Fund PERS Retirement Cal Pers Employee Ret System 109.05 0 11/05/2008 Liquid Waste Fund PERS Retirement Cal Pers Employee Ret System 32.89 0 11/05/2008 Liquid Waste Fund PERS Retirement Cal Pers Employee Ret System 210.87 0 11/05/2008 Liquid Waste Fund PERS Retirement Cal Pers Employee Ret System 63.60 0 11/05/2008 Liquid Waste Fund PERS Retirement Cal Pers Employee Ret System 1,557.69 0 11/05/2008 Liquid Waste Fund PERS Retirement Cal Pers Employee Ret System 3,012.57 0 11/05/2008 Liquid Waste Fund PERS Survivor Benefit Cal Pers Employee Ret System 11.16 0 11/05/2008 Liquid Waste Fund PERS Retirement Cal Pers Employee Ret System 469.82 0 11/05/2008 Liquid Waste Fund PERS Retirement Cal Pers Employee Ret System 908.62 0 11/05/2008 Liquid Waste Fund PERS - Employer Cal Pers Employee Ret System 0.02 Check Total: 6,376.29 0 11/01/2008 Liquid Waste Fund Life /AD &D Insurance co 330.00 0 11/01/2008 Liquid Waste Fund Long -Term Disability co 236.60 0 11/01/2008 Solid Waste Fund Benefits Admin Costs co 0.50 0 11/01/2008 Liquid Waste Fund Benefits Admin Costs co 4.50 Check Total: 571.60 0 11/05/2008 Liquid Waste Fund PERS Medical Cal PERS 5,824.14 AP - Checksopproval ( 12/02/2008 - 9:18 AM) 1 Check Nor Check Date Fund Name Account Name � Vendor Name • Amount 0 11/05/2008 Solid Waste Fund Benefits Admin Costs Cal PERS 1.69 0 11/05/2008 Liquid Waste Fund Benefits Admin Costs Cal PERS 15.20 Check Total: 5,841.03 0 11/19/2008 Liquid Waste Fund Federal Withholding Taxes Federal Taxes 4,387.30 0 11/19/2008 Liquid Waste Fund Medicare - Employee Federal Taxes 477.57 0 11/19/2008 Liquid Waste Fund Medicare - Employee Federal Taxes 356.89 0 11/19/2008 Liquid Waste Fund Medicare - Employee Federal Taxes 120.68 Check Total: 5,342.44 0 11/19/2008 Liquid Waste Fund State Withholding Taxes State of Cal Emp Dev Dept 1,251.90 Check Total: 1,251.90 0 11/19/2008 Liquid Waste Fund PERS Retirement Cal Pers Employee Ret System 109.05 0 11/19/2008 Liquid Waste Fund PERS Retirement Cal Pers Employee Ret System 32.89 0 11/19/2008 Liquid Waste Fund PERS Retirement Cal Pers Employee Ret System 210.87 0 11/19/2008 Liquid Waste Fund PERS Retirement Cal Pers Employee Ret System 63.60 0 11/19/2008 Liquid Waste Fund PERS Retirement Cal Pers Employee Ret System 1,557.69 0 11/19/2008 Liquid Waste Fund PERS Retirement Cal Pers Employee Ret System 3,012.57 0 11/19/2008 Liquid Waste Fund PERS Survivor Benefit Cal Pers Employee Ret System 11.16 0 11/19/2008 Liquid Waste Fund PERS Retirement Cal Pers Employee Ret System 469.82 0 11/19/2008 Liquid Waste Fund PERS Retirement Cal Pers Employee Ret System 908.62 0 11/19/2008 Liquid Waste Fund PERS - Employer Cal Pers Employee Ret System 0.02 Check Total: 6,376.29 0 11/26/2008 Liquid Waste Fund Federal Withholding Taxes Federal Taxes 246.02 0 11/26/2008 Liquid Waste Fund FICA - Employee Federal Taxes 315.14 0 11/26/2008 Liquid Waste Fund FICA - Employee Federal Taxes 315.14 0 11/26/2008 Liquid Waste Fund Medicare - Employee Federal Taxes 73.71 0 1 1/26/2008 Liquid Waste Fund Medicare - Employee Federal Taxes 73.71 Check Total: 1,023.72 0 11/15/2008 Solid Waste Fund Investment Earnings Bank of America 484.21 Check Total: 484.21 0 11/19/2008 Solid Waste Fund Office Supplies Deluxe Business Checks & Sol 17.65 0 11/19/2008 Liquid Waste Fund Office Supplies Deluxe Business Checks & Sol 158.81 AP - Checks for Approval ( 12/02/2008 - 9:18 AM ) Page 2 Check Number Check Date Fund Name Account Name Vendor Name Amount Check Total: 176.46 5777 11/06/2008 Solid Waste Fund Building Maintenance 949 Storage 16.00 5777 11/06/2008 Liquid Waste Fund Building Maintenance 949 Storage 144.00 Check Total: 160.00 5778 11/06/2008 Liquid Waste Fund Employee Insurance AFLAC 798.60 Check Total: 798.60 5779 11/06/2008 Solid Waste Fund Legal Services Alan R. Burns 525.80 5779 11/06/2008 Liquid Waste Fund Legal Services Alan R. Burns 976.50 5779 11/06/2008 Liquid Waste Fund Legal Services Alan R. Burns 2,733.10 5779 11/06/2008 Solid Waste Fund Legal Services Alan R. Burns 126.70 5779 11/06/2008 Liquid Waste Fund Legal Services Alan R. Burns 106.40 5780 11/06/2008 Liquid Waste Fund 5781 11/06/2008 Liquid Waste Fund 5781 11/06/2008 Liquid Waste Fund 5782 11/06/2008 Liquid Waste Fund Check Total: Sewer Maint- Water Pump City of Newport Beach Check Total: Accounts Receivable C &R Drains Sewer Maint -Pump Stn Contract C &R Drains Check Total: Fog Program #180 - Contract Svc Environmental Engr & Cont, Inc Check Total: 5783 11/06/2008 Solid Waste Fund Gas - Building 5783 11/06/2008 Liquid Waste Fund Gas - Building The Gas Company The Gas Company 4,468.50 9.87 9.87 212.88 176.00 388.88 6,607.96 6,607.96 1.87 16.80 Check Total: 18.67 5784 11/06/2008 Liquid Waste Fund Systm Wide Repair Program #183 GCI Construction, Inc. 9,156.86 5784 11/06/2008 Liquid Waste Fund Irvine PS Free Main #171 -Contr GCI Construction, Inc. 7,197.91 Check Total: 16,354.77 AP - Checks pproval (12/02/2008 - 9:18 AM) • • A r" Check Nuer Check Date Fund Name Account Name s Vendor Name , Amount 5785 11/06/2008 Facilities Revolving Fund District Yard Geo -ETKA, Inc. 350.00 Check Total: 350.00 5786 11/06/2008 Liquid Waste Fund Engineering /Architectual Sery Robin B. Hamers & Assoc., Inc. 1,400.00 5786 11/06/2008 Liquid Waste Fund Plan Ck/Inspection- Inside Robin B. Hamers & Assoc., Inc. 9,817.50 5786 11/06/2008 Liquid Waste Fund Plan Ck/Inspection- Outside Robin B. Hamers & Assoc., Inc. 340.00 5786 11/06/2008 Liquid Waste Fund Plan Ck/Inspection- Inside Robin B. Hamers & Assoc., Inc. 6,600.00 5786 11/06/2008 Liquid Waste Fund Plan Ck/Inspection- Outside Robin B. Hamers & Assoc., Inc. 2,520.00 5786 11/06/2008 Liquid Waste Fund Irvine PS Frce Main #171 -Contr Robin B. Hamers & Assoc., Inc. 6,965.00 5786 11/06/2008 Liquid Waste Fund OCSD Grant #175 - Cont Svc Robin B. Hamers & Assoc., Inc. 4,922.50 5786 11/06/2008 Solid Waste Fund District Manager Robin B. Hamers & Assoc., Inc. 1,806.88 5786 11/06/2008 Liquid Waste Fund District Manager Robin B. Hamers & Assoc., Inc. 3,355.62 Check Total: 37,727.50 5787 11/06/2008 Solid Waste Fund Postage Hasler 4.26 5787 11/06/2008 Liquid Waste Fund Postage Hasler 38.30 Check Total: 42.56 5788 11/06/2008 Liquid Waste Fund Sewer Lateral Program #186 Heinz Borisch 600.00 Check Total: 600.00 5789 11/06/2008 Liquid Waste Fund Sewer Maint - Material /Supplies Home Depot Credit Services 6.30 5789 11/06/2008 Liquid Waste Fund Sewer Maint - Material /Supplies Home Depot Credit Services 65.99 Check Total: 72.29 5790 11/06/2008 Liquid Waste Fund Misc Swr Wk#164 -Cont Svc Mike Kilbride, LTD 7,950.00 5790 11/06/2008 Liquid Waste Fund Misc Swr Wk #164 -Cont Svc Mike Kilbride, LTD 7,950.00 Check Total: 15,900.00 5791 11/06/2008 Liquid Waste Fund Sewer Maint- Water Pump Mesa Consolidated Water Dist 16.00 5791 11/06/2008 Liquid Waste Fund Sewer Maint- Water Pump Mesa Consolidated Water Dist 16.00 5791 11/06/2008 Liquid Waste Fund Sewer Maint- Water Pump Mesa Consolidated Water Dist 16.00 5791 11/06/2008 Solid Waste Fund Water - Building Mesa Consolidated Water Dist 34.85 5791 11/06/2008 Liquid Waste Fund Water - Building Mesa Consolidated Water Dist 313.65 Check Total: 396.50 AP - Checks for Approval ( 12/02/2008 - 9:18 AM ) Page 4 Check Number Check Date Fund Name Account Name Vendor Name Amount 5792 11/06/2008 Solid Waste Fund MultiMed/Blueprint/Copies /Sub Monitor Video Production Svc 120.00 5792 11/06/2008 Liquid Waste Fund MultiMed/Blueprints /Copies /Sub Monitor Video Production Svc 1,080.00 Check Total: 1,200.00 5793 11/06/2008 Solid Waste Fund Public Info /Ed/Community Promo Norseman Plastics 1,900.00 Check Total: 1,900.00 5794 11/06/2008 Solid Waste Fund MultiMed/Blueprint/Copies /Sub The Orange County Register 4.24 5794 11/06/2008 Liquid Waste Fund MultiMed/Blueprints /Copies /Sub The Orange County Register 38.16 Check Total: 42.40 5795 11/06/2008 Liquid Waste Fund Due to OCSD Orange County Sanitation Distr 11,543.45 Check Total: 11,543.45 5796 11/06/2008 Solid Waste Fund Office Supplies Office Depot 22.28 5796 11/06/2008 Liquid Waste Fund Office Supplies Office Depot 200.53 5796 1 1/06/2008 Solid Waste Fund Office Supplies Office Depot 0.82 5796 11/06/2008 Liquid Waste Fund Office Supplies Office Depot 7.41 Check Total: 231.04 5797 11/06/2008 Liquid Waste Fund Sewer Lateral Program #186 Roger Ransom 156.69 Check Total: 156.69 5798 11/06/2008 Solid Waste Fund Electric - Building Southern California Edison 63.80 5798 11/06/2008 Liquid Waste Fund Electric - Building Southern California Edison 574.22 Check Total: 638.02 5799 11/06/2008 Liquid Waste Fund Sewer Lateral Program #186 Stanley Rodriguez 852.50 Check Total: 852.50 5800 11/06/2008 Liquid Waste Fund Sewer Lateral Program #186 Stephen Foster 1,800.00 Check Total: 1,800.00 5801 11/06/2008 Solid Waste Fund Professional Services Technology Resource Cntr, Inc. 90.63 AP - Check*pproval ( 12/02/2008 - 9:18 AM) � �5 Check N> *r Check Date Fund Name Account Name Is Vendor Name r Amount 5801 11/06/2008 Liquid Waste Fund Professional Services Technology Resource Cntr, Inc. 815.62 5801 11/06/2008 Liquid Waste Fund Professional Services Technology Resource Cntr, Inc. 8,935.61 Check Total: 9,841.86 5802 11/06/2008 Liquid Waste Fund Contract Services Underground Service Alert/SC 121.50 Check Total: 121.50 5803 11/06/2008 Liquid Waste Fund Deferred Compensation - 457 VantagePoint Transfer Agents 300.00 Check Total: 300.00 5804 11/06/2008 Liquid Waste Fund Deferred Medical -RHS- Employee VantagePoint Transfer Agents 274.47 5804 11/06/2008 Liquid Waste Fund Deferred Medical -RHS- Employee VantagePoint Transfer Agents 207.35 5804 11/06/2008 Liquid Waste Fund Deferred Medical -RHS- Employee VantagePoint Transfer Agents 67.12 Check Total: 548.94 5805 11/06/2008 Solid Waste Fund Cellular Service Verizon Wireless 36.19 5805 11/06/2008 Liquid Waste Fund Cellular Service Verizon Wireless 684.16 Check Total: 720.35 5806 11/10/2008 Facilities Revolving Fund District Yard City of Costa Mesa 400.00 Check Total: 400.00 5812 11/20/2008 Solid Waste Fund MultiMed/Blueprint/Copies /Sub American Solutions for Business 14.51 5812 11/20/2008 Liquid Waste Fund MultiMed/Blueprints /Copies /Sub American Solutions for Business 130.61 5812 11/20/2008 Solid Waste Fund MultiMed/Blueprint /Copies /Sub American Solutions for Business 14.51 5812 11/20/2008 Liquid Waste Fund MultiMed/Blueprints /Copies /Sub American Solutions for Business 130.61 Check Total: 290.24 5813 11/20/2008 Solid Waste Fund Telephone AT &T 18.77 5813 11/20/2008 Liquid Waste Fund Telephone AT &T 168.89 5813 11/20/2008 Solid Waste Fund Telephone AT &T 5.70 5813 11/20/2008 Liquid Waste Fund Telephone AT &T 51.27 5813 11/20/2008 Solid Waste Fund Telephone AT &T 29.78 5813 11/20/2008 Liquid Waste Fund Telephone AT &T 267.98 AP - Checks for Approval ( 12/02/2008 - 9:18 AM) Page 6 Check Number Check Date Fund Name Account Name Vendor Name Amount Check Total: 542.39 5814 11/20/2008 Solid Waste Fund Building Maintenance Balport Lock & Safe 12.61 5814 11/20/2008 Liquid Waste Fund Building Maintenance Balport Lock & Safe 113.49 Check Total: 126.10 5815 11/20/2008 Solid Waste Fund Building Maintenance Bay Alarm 14.40 5815 11/20/2008 Liquid Waste Fund Building Maintenance Bay Alarm 129.60 Check Total: 144.00 5816 11/20/2008 Liquid Waste Fund Contract Services Bruce Mattern 1,230.25 Check Total: 1,230.25 5817 11/20/2008 Solid Waste Fund Travel /Meals/Lodging Bank of America 21.30 5817 11/20/2008 Liquid Waste Fund Travel/Meals/Lodging Bank of America 191.70 5817 11/20/2008 Solid Waste Fund Travel /Meals/Lodging Bank of America 1.50 5817 11/20/2008 Liquid Waste Fund Travel/Meals/Lodging Bank of America 13.50 5817 11/20/2008 Solid Waste Fund Staff Development Bank of America 1.50 5817 11/20/2008 Liquid Waste Fund Staff Development Bank of America 13.50 5817 11/20/2008 Solid Waste Fund Office Supplies Bank of America 29.63 5817 11/20/2008 Liquid Waste Fund Office Supplies Bank of America 266.49 5817 11/20/2008 Liquid Waste Fund Capital Outlay Bank of America 39.95 5817 11/20/2008 Liquid Waste Fund Sewer Maint- Equipment Maint Bank of America 259.52 5817 11/20/2008 Liquid Waste Fund Sewer Maint- Equipment Maint Bank of America 67.59 5817 11/20/2008 Liquid Waste Fund Sewer Maint - Equipment Maint Bank of America 46.49 5817 1 1/20/2008 Liquid Waste Fund Sewer Maint - Equipment Maint Bank of America 82.41 5817 11/20/2008 Solid Waste Fund Office Supplies Bank of America 52.12 5817 11/20/2008 Liquid Waste Fund Office Supplies Bank of America 469.05 5817 11/20/2008 Solid Waste Fund Office Supplies Bank of America 8.30 5817 11/20/2008 Liquid Waste Fund Office Supplies Bank of America 74.67 5817 11/20/2008 Solid Waste Fund Travel /Meals/Lodging Bank of America 12.34 5817 11/20/2008 Liquid Waste Fund Travel/Meals /Lodging Bank of America 111.06 5817 11/20/2008 Solid Waste Fund Building Maintenance Bank of America 18.14 5817 11/20/2008 Liquid Waste Fund Building Maintenance Bank of America 163.29 5817 11/20/2008 Solid Waste Fund Public Info /Ed/Community Promo Bank of America 118.72 5817 11/20/2008 Solid Waste Fund Public Info /Ed/Community Promo Bank of America 64.54 5817 11/20/2008 Solid Waste Fund Travel/Meals/Lodging Bank of America 1.50 5817 11/20/2008 Liquid Waste Fund Travel /Meals/Lodging Bank of America 13.50 5817 11/20/2008 Solid Waste Fund Travel/Meals /Lodging Bank of America 21.90 5817 11/20/2008 Liquid Waste Fund Travel /Meals/Lodging Bank of America 197.10 AP - Checks *pproval ( 12/02/2008 - 9:18 AM ) 0 #0 7 Check Nu *r Check Date Fund Name Account Name S Vendor Name Amount 5817 11/20/2008 Solid Waste Fund Equipment Maintenance Bank of America 1.91 5817 11/20/2008 Liquid Waste Fund Equipment Maintenance Bank of America 17.20 5817 11/20/2008 Liquid Waste Fund Capital Outlay Bank of America 63.51 5817 11/20/2008 Solid Waste Fund Office Supplies Bank of America 1.62 5817 11/20/2008 Liquid Waste Fund Office Supplies Bank of America 14.53 5817 11/20/2008 Liquid Waste Fund Sewer Maint - Equipment Maint Bank of America 100.01 5817 11/20/2008 Liquid Waste Fund Sewer Maint- Equipment Maint Bank of America 86.59 5817 11/20/2008 Solid Waste Fund Equipment Maintenance Bank of America 12.50 5817 11/20/2008 Liquid Waste Fund Equipment Maintenance Bank of America 112.50 5817 11/20/2008 Liquid Waste Fund Sewer Maint- Equipment Maint Bank of America 102.65 5817 11/20/2008 Liquid Waste Fund Sewer Maint -Small Tools/Eq Bank of America 572.17 Check Total: 3,446.50 5818 11/20/2008 Liquid Waste Fund Sewer Lateral Program #186 Bradley Edwards 1,471.00 Check Total: 1,471.00 5819 11/20/2008 Solid Waste Fund Fiscal Services CBIZ ATA Orange County LLC 1,547.00 5819 11/20/2008 Liquid Waste Fund Fiscal Services CBIZ ATA Orange County LLC 2,873.00 Check Total: 4,420.00 5820 11/20/2008 Solid Waste Fund Prof Membership /Dues City Clerk Association of Cali 87.50 5820 11/20/2008 Liquid Waste Fund Prof Membership /Dues City Clerk Association of Cali 87.50 Check Total: 175.00 5821 11/20/2008 Solid Waste Fund Trash Hauler Costa Mesa Disposal 196,557.28 Check Total: 196,557.28 5822 11/20/2008 Liquid Waste Fund Sewer Maint - Material /Supplies Conney Safety Co. 52.54 Check Total: 52.54 5823 11/20/2008 Liquid Waste Fund Dental Insurance CoPower 630.63 Check Total: 630.63 5824 11/20/2008 Solid Waste Fund Used Tire Roundup CR &R Incorporated 248.00 AP - Checks for Approval ( 12/02/2008 - 9:18 AM ) Page 8 Check Number Check Date Fund Name Account Name Vendor Name Amount Check Total: 248.00 5825 11/20/2008 Liquid Waste Fund Sewer Maint -Pump Sm Contract C &R Drains 1,634.18 Check Total: 1,634.18 5826 11/20/2008 Solid Waste Fund Recycling /Disposal CR Transfer, Inc. 175,938.57 5826 11/20/2008 Solid Waste Fund Recycling/Disposal CR Transfer, Inc. 10,160.46 Check Total: 186,099.03 5827 11/20/2008 Solid Waste Fund Staff Development Diehl, Evans & Company LLP 27.50 5827 11/20/2008 Liquid Waste Fund Staff Development Diehl, Evans & Company LLP 247.50 Check Total: 275.00 5828 11/20/2008 Facilities Revolving Fund District Yard Enovity, Inc. 1,210.00 Check Total: 1,210.00 5829 11/20/2008 Solid Waste Fund Public Info /Ed/Community Promo Denise Gilbert 200.00 Check Total: 200.00 5830 11/20/2008 Liquid Waste Fund Sewer Lateral Program #186 Gina Shafonsky 1,623.86 Check Total: 1,623.86 5831 11/20/2008 Liquid Waste Fund Sewer Maint- Material /Supplies Golden Bell Products, Inc. 150.85 5831 11/20/2008 Liquid Waste Fund Sewer Maint- Material /Supplies Golden Bell Products, Inc. 148.16 5831 11/20/2008 Liquid Waste Fund Sewer Maint - Material /Supplies Golden Bell Products, Inc. 1,481.56 Check Total: 1,780.57 5832 11/20/2008 Solid Waste Fund Contract Services Cassandra Chenevert 255.15 5832 11/20/2008 Liquid Waste Fund Contract Services Cassandra Chenevert 473.85 Check Total: 729.00 5833 11/20/2008 Solid Waste Fund Benefits Admin Costs Horizon Health EAP 1.40 5833 11/20/2008 Liquid Waste Fund Benefits Admin Costs Horizon Health EAP 12.60 P 9 AP - Checkstpproval (12/02/2008 - 9:18 AM) � Check Nue Check Date Fund Name Account Name Is Vendor Name Amount Check Total: 14.00 5834 11/20/2008 Liquid Waste Fund Sewer Maint- Water Pump Irvine Ranch Water District 7.50 5834 11/20/2008 Liquid Waste Fund Sewer Maint- Water Pump Irvine Ranch Water District 7.50 Check Total: 15.00 5835 11/20/2008 Liquid Waste Fund Sewer Lateral Program #186 James Herring 1,800.00 Check Total: -1,800.00 5836 11/20/2008 Liquid Waste Fund Sewer Lateral Program #186 John Uffelman 1,577.88 Check Total: 1,577.88 5837 11/20/2008 Solid Waste Fund Public Info/Ed/Community Promo King Badge & Button Comp 15.26 5837 11/20/2008 Liquid Waste Fund Public Info/Ed/Community Promo King Badge & Button Comp 137.30 5837 11/20/2008 Liquid Waste Fund Public Info/Ed/Community Promo King Badge & Button Comp 31.17 5837 11/20/2008 Solid Waste Fund Public Info/Ed/Community Promo King Badge & Button Comp 3.46 Check Total: 187.19 5838 11/20/2008 Solid Waste Fund Equipment Maintenance Konica Minolta Bus Sol, Inc 6.06 5838 11/20/2008 Liquid Waste Fund Equipment Maintenance Konica Minolta Bus Sol, Inc 54.56 5838 11/20/2008 Solid Waste Fund Equipment Maintenance Konica Minolta Bus Sol, Inc 70.45 5838 11/20/2008 Liquid Waste Fund Equipment Maintenance Konica Minolta Bus Sol, Inc 634.03 Check Total: 765.10 5839 11/20/2008 Liquid Waste Fund Sewer Lateral Program #186 Lance Jencks 1,800.00 Check Total: 1,800.00 5840 11/20/2008 Liquid Waste Fund Sewer Maint- Water Pump Mesa Consolidated Water Dist 1,927.50 5840 11/20/2008 Liquid Waste Fund Sewer Maint- Water Pump Mesa Consolidated Water Dist 15.00 Check Total: 1,942.50 5842 11/20/2008 Liquid Waste Fund Sewer Maint - Equipment Maint Nextruk 51.03 Check Total: 51.03 AP - Checks for Approval ( 12/02/2008 - 9:18 AM) Page 10 Check Number Check Date Fund Name Account Name Vendor Name Amount 5843 11/20/2008 Solid Waste Fund Staff Development Orange County Clerk- Recorder 3.42 5843 11/20/2008 Liquid Waste Fund Staff Development Orange County Clerk - Recorder 30.83 Check Total: 34.25 5844 11/20/2008 Solid Waste Fund Office Supplies Office Depot 4.76 5844 11/20/2008 Liquid Waste Fund Office Supplies Office Depot 42.85 Check Total: 47.61 5845 11/20/2008 Solid Waste Fund Travel /Meals /Lodging Bob Ooten 1.23 5845 11/20/2008 Liquid Waste Fund Travel/Meals /Lodging Bob Ooten 11.05 Check Total: 12.28 5846 11/20/2008 Solid Waste Fund Building Maintenance Pacific Building Care, Inc. 45.38 5846 11/20/2008 Liquid Waste Fund Building Maintenance Pacific Building Care, Inc. 408.37 Check Total: 453.75 5847 11/20/2008 Liquid Waste Fund Sewer Maint - Material /Supplies Pro - Planet Industrial Supply 527.43 Check Total: 527.43 5848 11/20/2008 Solid Waste Fund Telephone Quest 0.48 5848 11/20/2008 Liquid Waste Fund Telephone Quest 4.32 Check Total: 4.80 5849 11/20/2008 Liquid Waste Fund Sewer Lateral Program #186 Robert Ashton 484.19 Check Total: 484.19 5850 11/20/2008 Liquid Waste Fund Sewer Lateral Program #186 Robert Golding 187.65 Check Total: 187.65 5851 11/20/2008 Facilities Revolving Fund District Yard Robert Thorton Architects, Inc 7,328.85 Check Total: 7,328.85 5852 11/20/2008 Liquid Waste Fund Sewer Lateral Program #186 Russell Beyea 1,475.00 AP - Checks faff.Approval (12/02/2008 - 9:18 AM) � �l 1 Check Nulft Check Date Fund Name Account Name Vendor Name Amount Check Total: 1,475.00 5853 11/20/2008 Facilities Revolving Fund District Yard Santa Ana Blue Print 32.72 5853 11/20/2008 Facilities Revolving Fund District Yard Santa Ana Blue Print 99.93 5853 11/20/2008 Facilities Revolving Fund District Yard Santa Ana Blue Print 88.25 5853 11/20/2008 Facilities Revolving Fund District Yard Santa Ana Blue Print 40.93 5853 11/20/2008 Facilities Revolving Fund District Yard Santa Ana Blue Print 34.55 5853 11/20/2008 Facilities Revolving Fund District Yard Santa Ana Blue Print 42.40 Check Total: 338.78 5854 11/20/2008 Liquid Waste Fund Sewer Maint - Electric Pump Southern California Edison 303.34 5854 11/20/2008 Liquid Waste Fund Sewer Maint - Electric Pump Southern California Edison 218.59 5854 11/20/2008 Liquid Waste Fund Sewer Maint - Electric Pump Southern California Edison 315.37 5854 11/20/2008 Liquid Waste Fund Sewer Maint - Electric Pump Southern California Edison 109.26 5854 11/20/2008 Liquid Waste Fund Sewer Maint - Electric Pump Southern California Edison 191.47 5854 11/20/2008 Liquid Waste Fund Sewer Maint - Electric Pump Southern California Edison 55.60 5854 11/20/2008 Liquid Waste Fund Sewer Maint - Electric Pump Southern California Edison 341.33 5854 11/20/2008 Liquid Waste Fund Sewer Maint - Electric Pump Southern California Edison 479.57 5854 11/20/2008 Liquid Waste Fund Sewer Maint - Electric Pump Southern California Edison 957.31 5854 11/20/2008 Liquid Waste Fund Sewer Maint - Electric Pump Southern California Edison 72.94 5854 11/20/2008 Liquid Waste Fund Sewer Maint - Electric Pump Southern California Edison 76.48 5854 11/20/2008 Liquid Waste Fund Sewer Maint - Electric Pump Southern California Edison 111.78 5854 11/20/2008 Liquid Waste Fund Sewer Maint - Electric Pump Southern California Edison 53.03 5854 11/20/2008 Liquid Waste Fund Sewer Maint - Electric Pump Southern California Edison 421.31 5854 11/20/2008 Liquid Waste Fund Sewer Maint - Electric Pump Southern California Edison 455.17 5854 11/20/2008 Liquid Waste Fund Sewer Maint - Electric Pump Southern California Edison 1,073.18 5854 11/20/2008 Liquid Waste Fund Sewer Maint - Electric Pump Southern California Edison 83.21 5854 11/20/2008 Liquid Waste Fund Sewer Maint - Electric Pump Southern California Edison 488.41 5854 11/20/2008 Liquid Waste Fund Sewer Maint - Electric Pump Southern California Edison 787.71 Check Total: 6,595.06 5855 11/20/2008 Liquid Waste Fund Travel/Meals /Lodging Arlene Schafer 5.85 Check Total: 5.85 5856 11/20/2008 Solid Waste Fund Sharps Program Stericycle 203.42 5856 11/20/2008 Solid Waste Fund Sharps Program Stericycle 195.19 5856 11/20/2008 Solid Waste Fund Sharps Program Stericycle 125.15 5856 11/20/2008 Solid Waste Fund Sharps Program Stericycle 125.57 5856 11/20/2008 Solid Waste Fund Sharps Program Stericycle 125.39 AP - Checks for Approval ( 12/02/2008 - 9:18 AM ) Page 12 Check Number Check Date Fund Name Account Name Vendor Name Amount Report Total: 588,549.72 AP - Checks pproval (12/02/2008 - 9:18 AM) � P 13 A Check Total: 774.72 5857 11/20/2008 Liquid Waste Fund Bristol St Pump - Contract Labor Traffic Control Engineering, I 9,500.00 Check Total: 9,500.00 5858 11/20/2008 Liquid Waste Fund Medical /Employment Services Tustin Irvine Medical 133.32 5858 11/20/2008 Liquid Waste Fund Medical /Employment Services Tustin Irvine Medical 189.98 Check Total: 323.30 5859 11/20/2008 Liquid Waste Fund Deferred Compensation - 457 VantagePoint Transfer Agents 325.00 Check Total: 325.00 5860 11/20/2008 Liquid Waste Fund Deferred Medical -RHS- Employee VantagePoint Transfer Agents 274.47 5860 11/20/2008 Liquid Waste Fund Deferred Medical -RHS- Employee VantagePoint Transfer Agents 207.35 5860 11/20/2008 Liquid Waste Fund Deferred Medical -RHS- Employee VantagePoint Transfer Agents 67.12 Check Total: 548.94 5861 11/20/2008 Solid Waste Fund Public Info /Ed/Community Promo Vermitechnology 234.51 Check Total: 234.51 Report Total: 588,549.72 AP - Checks pproval (12/02/2008 - 9:18 AM) � P 13 A Costa Mesa S tary District Expense Reimbursern Farm for Directors Name: I. Attach all receipts, DATE OF EVENT PURPOSE OR OCCASION' LOCA710N TRAVEL` MEAL EXPENSE OTHER. A) (i L) l � � j ✓- x-12.. .c, jk1 o V 1-0 - A4 4 _Uan Be usea ror pnva(e au[o as wen as Taxi, limo ana air rare. If. Caiculatlon 1. miles at 58.5 cents per mile (Gurtenl Rate) 2. Total meals 3. 3 days aftendance at $ 221.0Q per day (nom Baerd policy) 4. Meeting 5. Other Conference /Event: Location: Per Ordinance No. 55, "Board members shall provide brief reports on meetdngs attendsd at public expense at the next regular Board meeting," (Operations Code, Section 3.01,035) (rev V36) =$ Total = $ Significant points learned of benefrt to the District and its ratepayers: Director Signature: V i a m m m m m t'J m I w Costa Mesa Sanitary District Expense ReimbursWnt Form for Directors Name: ARLENE SCHAFER #2201 1. Attach all receipts. , • f 7 "Pay this meeting. Calculation 1. miles at dents per mile (Current Rate) 2. Total meals 3. (�n days attendance at $170.00 per day (Per Board policy) 4. Meeting S. Other Calculated by: Joan Revak Date: Approved' by: Tom Fauth Date: III. Must be submitted to District Office by the 28th of each month. 2026-68 ONLINE (rev. 2/04) White • Finance; Yellow - Disttict Office; Pink - Director's Copy 'Can be used for private auto as well as ta>a, limo and air fare. = 1t 3a� . ov Total= $ 13 �- � • d 0 Director Signature Ii4.lz PURPOSE OR OCCASION MA IYA b- "10 "TIM61M ' •' .y:...- �►!.,��1��R�t�!!i�- tom.; � "Pay this meeting. Calculation 1. miles at dents per mile (Current Rate) 2. Total meals 3. (�n days attendance at $170.00 per day (Per Board policy) 4. Meeting S. Other Calculated by: Joan Revak Date: Approved' by: Tom Fauth Date: III. Must be submitted to District Office by the 28th of each month. 2026-68 ONLINE (rev. 2/04) White • Finance; Yellow - Disttict Office; Pink - Director's Copy 'Can be used for private auto as well as ta>a, limo and air fare. = 1t 3a� . ov Total= $ 13 �- � • d 0 Director Signature Ii4.lz Costa Mesa Sanitary District Expense Reimbursegnt Form for Directors Name Rober J Ooten I. Attach all receipts. • DATE OF EVENT PURPOSE OR OCCASION LOCATION TRAVEL* MEAL EXPENSE OTHER i (v oGSq) d�.C,,w bcS } W%&, C, a o C w 1.t l b- c "Gan be used for private auto as well as taxi, limo and air fare. Calculation 1. miles at 58.5 cents per mile (Current Rate) 2. Total meals 3. Ir days attendance at $ 221.00 per day (per Board policy) 4. Meeting 5. Other Conference /Event: Location: Per Ordinance No. 55, "Board members shall provide brief reports on meetings attended at public expense at the next regular Board meeting." (Operations Code, Section 3.01.035) fop.. � q ��Q , � �m � w`� � S � �. -c..� (�c.a • -t,.:u �' r:� �/ (rev. 2106) ti L �CC - 0 C to �-e v :T V%_ � i9 ?e � 1 " t,4 SS4 6a Total = $ ` m� Significant points learned of benefit to the District and its ratepayers: o c 5 D �� Wt 6 C-ti 0--U- � O 0 C fl, 4 Ati- 0 oC L ( r Director Signature: 1 p z Costa Mesa Sanitary District Expense Reimbursement Form for Directors Name Rober J Ooten I. Attach all receipts. DATE OF EVENT PURPOSE OR OCCASION LOCATION TRAVEL* MEAL EXPENSE OTHER " V?, . GCS D C�c S n tt�? p2 Lo R �G CSC C- *Can be used for private auto as well as taxi, limo and air fare. II. Calculation 1. Z miles at 58.5 cents per mile (Current Rate) 2. Total meals 3. KWYA -S days attendance at $ 221.00 per day (per Board policy) 4. Meeting 5. Other Conference /Event: Location: Per Ordinance No. 55, "Board members shall provide brief reports on meetings attended at public expense at the next regular Board meeting." (Operations Code, Section 3.01.035) (rev, 2106) 0 _ $ Total = $ l (' ` �, G Significant points learned of benefit to the District and its ratepayers: Director Signature: a Costa Mesa anitary District Expense ReimbursdWnt Form for Directors Name: J 1 i ��/�%i1 I. Attach all receipts. DATE OF EVENT PURPOSE OR OCCASION LOCATION TRAVEL` MEAL EXPENSE OTHER -o `Can be used for private auto as well as taxi, limo and air fare. II. Calculation 1. miles at 58.5 cents per mile (Current Rate) 2. Total meals 3. days attendance at $ 221.00 per day (per Bo rd policy) 4. Meeting 5. Other Conference/Event: Location: Per Ordinance No. 55, "Board members shall provide brief reports on meetings attended at public expense at the next regular Board meeting." (Operations Code, Section 3.01.035) Total= $ '79q, 0 0 Significant points learned of benefit to the District and its ratepayers: (rev. 2/06) Director Signature; Costa Mes nitary District Expense Reimburs@Wnt Form for Directors Name: Ccs�l Vq I. Attach all receipts. t� DATE OF EVENT PURPOSE OR OCCASION LOCATION TRAVEL* MEAL EXPENSE OTHER 5', c'�,�. �1D Sb 1 1 1 Ltg k-�c- n Covuo^. o L C ;n., Can be used for private auto as well as taxi, limo and air fare. If. Calculation 1. miles at 50.0 cents per mile (Current Rate) 2. Total meals 3. days attendance at $ 221.00 per day (per Board policy) 4. Meeting 5. Other Conference /Event: Location: - Per Ordinance No. 55, "Board members shall provide brief reports on meetings attended at public expense at the next regular Board meeting." (Operations Code, Section 3.01.035) Total = $ Significant points learned of benefit to the District and its ratepayers: (rev. 1/1/09) Director Signature: L-) r� ",—� / j' -/ 0 ',E!1 • COSTA MESA SANiTARY DisTRicT ... an Independent Special District Memorandum To: Board of Directors From: Sherry Kallab, Management Analyst Date: December 10, 2008 Subject: Leadership in Energy and Environmental Design Pre - Qualifications of Contractors INTRODUCTION: Due to compliance requirements for building a LEED building, Staff recommends using a pre - qualification process for contractors interested in bidding for the construction contract. BACKGROUND: Per California Contract Code Section 20101 a public entity may require that each prospective bidder for a contract complete and submit to the entity a standardized questionnaire and financial statement in the form specified by the entity. DISCUSSION: Staff met with Bob Thornton to review Department of Industrial Relations (DIR) Model Form, "Pre- Qualifications of Contractors Seeking To Bid On Public Construction Projects ". Staff recommended changes to the model to include questions specific to LEED construction provided by the District LEED Consultant team. District legal counsel reviewed the revised document and will finalize it once the scale and grading of the added LEED specific questions are determined. 'I 0 S A V I N G S a 1r , 1006 -08 SAVINGS BY DESIGN OWNER AGREEINIENT Costa Mesa Sanitary District (CMSD) OWNERNAME 628 W. 19'h Street ADDRESS Thomas A. Fauth CONTACT NAME (949) 645- 8400,x222 (949) 650 -2253 PHONE NO. FAX NO. FEDERAL TAX ID OR SOCIAL SECURITY NUMBER Page 2of4 x'7,9 7, For Program Administration wit only AGREEMENT NUMBER Costa Mesa, CA 92627 CITY,STATE ZIP CODE Assistant Manager TITLE TFauthLctnsdca.gov EMAIL TAX STATUS: C) Corp. ❑ Non -Corp. 0 Exempt P EXEMPT REASON Thomas A. Fauth Asst Manager Costa Mesa Sanitary District (CMSD) kW REPRESENTATIVE NAME TITLE COMPANY Therms 628 W. 19d' Street Costa Mesa, CA 92627 ADDRESS CITY'STATE ZIP CODE (949) 645 -8400, x222 (949) 650 -2253 TFauth@cmsdca.gov PHONE NO. FAX NO. E -MAIL Overall Building Performance CMSD District Yard Building 8,644 S2,161 PROJECT NAME/LOCATION S28 174 W. Wilson Street Costa Mesa, CA 92627 ADDRESS CITY STATE ZIP CODE 019 5166 2300 4959 6 -1 -2009 BUILDING TYPE CODE GROSS SQ. FT. CONDITIONED SQ. FT. FACILITY SIC EST. COMPLETION DATE ENERGY CALCUTA'rl0N METHOD: .ATTACHED DOCUMENTATION: PROJECT TYPE: 28 ❑ Systems Appmach ❑ CBNCcak Report ® New Contraction ® Whole Building Approach ® WBA Report ❑ Remva6on Remodel D Engin"rinQ Calcs • CODE DESCRIPTION kW kWb Incentive Therms Incentive Lbs CGZ Whole Building Incentive 102 Overall Building Performance 3.5 8,644 S2,161 28 S28 209 Others stems TOTALS 3.5 8,644 52,161 28 S28 X /��_ - / 0/,?/. SCE Reviewer/ thon ed ignat�urc bate . Estimated Project Incentive: SCE Rev&er/AtAo rized nature y� Date $ 2,189 2006 -08 1VBA OA Ver.4 Page I of 3 2006 -08 SA I'LVGS B)' DESIGN OIV,VER AGREEMENT 12/1/2008 Page 3 of 4 • TERMS AND CONDITiO \S: This Agreement is entered into by Southern Califor -nia Edison (hereafter referred to as "Utility "I and (lie Owner (as indicated herein). This Agreement is a one -time offer to provide design assistance and a financial incenik e to the O+yner for participation in the Sayings By Design Program ("Program ") pursuant to the terms and conditions outlined herein and in the Sayings By Design Program Documents ( "Program Documents"). The Program Documents are incorporated into this Agreement by reference and include the I ) Sayings By Design brochure, and the 2) 2006 -08 Savings By Design Participant Handbook. which have been provided to the O\Nner. Funding approved for this Program is limited and will be paid on a first -come, first-served basis to qualified applicants. Funds will only be reserved upon Utility's execution of this Agreement. This incentive offer is subject to the availability of authorized hinds. This Agreement is valid for forty -eight (43) months from the date Utility executes this Agreement. Utility will deliver an executed copy of this Agreement to the Owner after acceptance and execution by Utility. Utility reserves the right to modify or cancel the incentive offer ifthe actual system(s) installed differs from the proposed installation. Utility reserves the right to modify or discontinue this Program without prior notice at its discretion, or by order of the California Public Utilities Conunission (" CPUC'). Payrnent of the incentives shall be made to the Owner only after all program requirements are met and upon verification of installation by a Savings By Design Program Representative. ELIGiBILITY: • To be eligible for incentives under this Program. Owner's project must be nonresidential new construction or renovation remodel located within SCE's service territory. • OwTter must install the energy - efficient equipment or systems) specified in the "Proposed Design Energy Say ings Estimate" section of this agreement (the "Proposed Design ") which at minimum exceeds Title 24 standards or a generally- accepted industry standard for energy efficiency. • Installation of am +energy - efficient equipment required for compliance with Title 21 will not qualify for incentives under this Program. • Energy savings, and incentives based on those sayings, w611 be based on ener_sy efficiency improvements beyond the minimum, currently in effect. Title 24 requirements. where applicable. • Specific restrictions apply to each energy efficiency system. as outlined in the Program Documents. • To be eligible for incentives under this Program. Owner agrees that they will not apply for or receive incentives offered by local or state entities or other utilities for measures covered under this Agreement. ONVNER AGREES TO: • Install and operate the Proposed Design in accordance with applicable laws, safety standards. and existing governmental regulations or orders. y • Provide Utility with Title 24 compliance documentation plus any other documentation needed to establish the performance of systems selected. Owner agrees to provide Utility with all documentation necessary for verification of installation and performance of energy efficient systems qualifying for incentives. • Provide manufacturer's specification sheets to Utility prior to the paynent of the incentive. Also. upon request. Owner agrees to submit vendor and or contractor invoice(s) to verify that incentive payments will not exceed 50 percent of the incremental costs associated with the purchase installation of the energy efficient technologies. • Accept as final authority. Utility's determination of the incentive amount. • Allow Utility and CPUC representatives reasonable access to Owner's project site to inspect and verify installation and operation. Owner understands that said inspection and verification is not an electrical safety inspection. • Participate in measurement and evaluation study, if selected. These studies are used to analyze current program performance and improve fmture program designs. Owner agrees to fully cooperate with the sntdy team if asked to participate. • Owner shall indemmif'. defend. and hold harmless Utility, its affiliates. subsidiaries. parent company, officers. directors. agents. and employees from and against all claims, losses. damages. cost;, expenses. and liability arising from i ) injury to persons or property. ) death. 3) violation of'any law° or regulation (including (hose that establish strict liability): so long as such injury, violation, or strict liability is caused by or in any «•ay connected with Owner'> performance of this Agreement. Owner shall. at Utility request. provide a defense against any claim covered by ibis indemnity. • In no instance shall Utility be liable for any incidental. special. or consequential dannages as a result of this Agreement. 2006 -08 11'%3, -I Qg i'cr.4 Page ? t)1_3 'uuh_ai SAT 1AUS HYD£S1G:A'01FAfRAt ffE,UfVT is 12/1/2008 • Page 4 of 4 • Furthermore. Owner understands that Utility makes no representations and warranties as to proper installation, product endorsement. technical feasibility, operational capability, and or reliability of equipment for which incentives are paid. Owner agrees not to make any such representations and warranties to third parties and agrees to indemnify Utility in the event said representation and warranties are made to third parties. Owner farther acknowledges that any incentive paid is funded through Public Goods Charges from California ratepayers and that said incentives are intended for the benefit of customers of California utilities. e Owner consents to Utility's assignment of all Utility rights. duties. and obligations sunder this Agreement ("Duties') to the CPUC or its designee. Such assignment shall relieve Utility of all Duties arising under this Agreement. Other than such assignment by Utility. neither Parry shall assign its right or delegate its duties without the prior wTitten consent of the other Party, except in connection with the sale or merger of a substantial portion of its properties. Consent to assignment shall not be unreasonably withheld. If an assignment is requested, the Owner may be required to provide additional information if requested by Utility. a Owner agrees that Utility will receive the energy benefit for which the Owner incentive is paid. for a period of not less than five years or the rated life of the equipment if that is less than five years. Owner agrees that if I) Owner does not provide Utility with 100 percent of the related benefits specified in the application, for a period of five years from the receipt of the incentive, or 2) the energy benefit to Utility ceases (for example. if Owner's company stops using the equipment or no longer pays the Public Goods Charg (PG C). Owner will rein to Utility the prorated portion of the Owner Incentive dollars based on the actual period of time for which Owner provided the energy benefit. TAX LIABILITY: Incentives may be taxable and will be reported by Utility to the IRS unless Owner qualities under an exempt status. Utility will report the incentive as income to Owner on IRS Form 1099 unless Owner has established that tile\. qualify for an exempt tax status as indicated on this Agreement. Owner is urged to consult a tax advisor concerning the taxability of incentives. Utility is not responsible for any taxes that may be imposed due to incentive payments. SCE MAKES NO WARRANTY. WHETHER STATUTORY. EXPRESS OR IMPLIED. INCLUDING. BUT NOT LIMITED TO ANY WARRANTIES REGARDING THE DESIGN. CONSTRUCTION. EQUIPMENT. OR INSTALLATIONS REFERRED TO HEREIN, OR THE BENEFITS TO BE DERIVED FROM THE INSTALLATION. OPERATION. AND USE OF SUCH EQUIPMENT, OR ANY WARRANTY OF MERCHANTABILITY OR FITNESS FOR ANY PARTICULAR USE OR APPLICATION. NO AGENT. EMPLOYEE. OR REPRESENTATIVE OF SCE HAS AUTHORITY TO BIND SCE TO ANY AFFIRMATION, REPRESENTATION, OR WARRANTY UNLESS EXPRESSLY MADE AND .AGREED TO IN WRITING BY SCE. By execution of this Agreement. Ownner certifies that Owner meets all the program eligibility requirements and that the information supplied on this Agreement is true and correct. Owner certifies that Owner has read and understands the Program Documents and agrees to abide by Program rules and requirements set forth in the Program Documents. To be valid. this Agreement must be signed by all parties prior to December 31, 2003. In witness whereof, the parties have executed this Agreement as of the date last set forth below. Costa Mesa Sanitary District SIGNATURE Thomas A. Fauth OWNER'S REPRESENTATIVE SOUTHERN CALIFORNIA EDiSO SBD Rep: Pemberton SIGNATURE Gene Rodrigues _ REPRESENTATIVE Assistant Manager, CMSD X" L7 Director, Energy Efficiency Division TITLE DATE TITLE- 0 006 -08 1fBA O.a I'rrd 12/1/2008 Pus(, 3 ol'3 DATF 'unh -u.4 S:!!' /.t'GS N I' UESlG.u' Oti'.t f:'lt Ac;REL',Vt::A'T Strategic Planning 2007 -2008 Additional Goals Established Mid - Program I. Increase E -Waste Recycling Issue: Residents inside the District should receive additional education and outreach regarding the proper disposal of batteries, fluorescent light bulbs, and other electronic waste. Along with education, determine additional drop -off and disposal sites. Goal: The District desires the $20,000 grant from the Integrated Waste Management Department (IWMD) and the $20,000 grant to the City of Costa Mesa be used in cooperation to achieve education and outreach and more effective a -waste recycling. Status: The District in partnership with the City of Costa Mesa submitted a Grant application to the County of Orange Integrated Waste Management Department on January 25, 2008. II. Source Reduction Issue: The District, along with other agencies who comply with the State of California requirement to recycle 50 %, is concentrating on "Source Reduction." Source Reduction is the use of products with less packaging materials, the use of products with "post consumer recycling content ", and buying in bulk to save re- buying the same item. As an example, items like aluminum foil last forever so buying a roll of 25 feet eight times creates eight times the amount of trash as buying one roll of 200 feet. The District has knowledge that property owners frequently place construction and demolition waste (C &D) in the containers rather than renting a construction bin. The District is aware that when the "unlimited container program" was introduced, the volume of trash increased, while in the reverse, when the use of a third container became an added charge, the volume of trash decreased. Goal: Continue educating residents to practice source reduction. The District's source reduction flyer may be placed in mail being sent to residents. Continue educating residents that C &D material is prohibited from being placed in the containers. Consider studying residents' habits to determine where the excess trash is disposed when the extra container is not available. III. Pursue Grant Funding Issue: Grant funding for trash collection and sewer service may be available. Goal: Determine whether additional funding through the Orange County Sanitation District (OCSD) Cooperative Projects Program or other sources is available for sewer matters. Stay abreast of grant opportunities for the trash collection program. IV. Website Information Issue: Provide the public with the opportunity to learn more about the District. Goal: Consider the following items for inclusion on the website: • Mission and Purpose • Financial information • Policy on the accumulation and use of reserves • Plans for the future and the effect on rates • Per capita tax contribution by property owners • Performance and quality of service indicators • Board member benefits and compensation 12/10/08 2 V. Comprehensive Sewer System Management Issue: As required in the State Water Resources Control Board's Waste Discharge Requirements (WDR), the District is required to have a comprehensive sewer system management plan (SSMP) containing the specific elements described in the WDR. The purpose is to increase the reliability of the sewer system while eliminating sanitary sewer overflows (SSOs.) Also, the District has a grant from OCSD to televise the sewer system to identify sources of underground water infiltrating into the sewer lines and surface water runoff entering the sewer system at the surface level (1 /I.) Goal: 1. Continue upgrading the liquid level sensing system in the pumping stations so all stations have reliable equipment with backup, sensors. 2. Continue evaluating the risk of pumping station SSOs using the risk analysis chart. Continue updating the pumping station maintenance chart. Test odor control methods that introduce oxygen into the water rather than using chemical neutralization. 3. Continue the "clean and televise" project and analyze the results for sources of 1 /I. SSOs have usually occurred in areas not yet cleaned as part of this project. 4. Eliminate the maintenance- intensive hot spots and perform the critical pumping station and system upgrades identified by the Maintenance Supervisor. 5. Continue the planned force main replacement program. 6. Insure grease interceptors at the food service establishments are regularly cleaned as required in the Fats, Oils, and Grease (FOG) Program. 7. Update the Sewer System Management Plan (SSMP) as appropriate. VI. Special District Leadership Foundation (SDLF) District of Distinction Issue: The SDLF offers an accreditation program enabling districts to demonstrate to their communities, the media and legislators their commitment to operate in a sound and responsible manner. 12/10/08 3 Goal: The CMSD desires to attain the SDLF District of Distinction. As required by the SDLF, the District must demonstrate that all directors and executive staff have received training in governance as well as compliance with Assembly Bill 1234, relating to ethics. CMSD Directors mush take six hours of basic governance training within the past five years. CMSD Directors must complete a new ethics course by the end of CY -2008. The District Manager is required to complete six hours of basic governance training. 12/10/08 4 CosTA MEsA SANiTA9ZY DisTRxT Memorandum To: Board of Directors ... an Independent Speciaf District From: Sherry Kallab, Management Analyst Date: December 4, 2008 Subject: Grants INTRODUCTION: In an effort to provide community service programs without significant rate increases the Costa Mesa Sanitary District (CMSD) Board of Director's has indicated their desire to aggressively seek grant funds available to the District. 0 BACKGROUND: The District currently partners with the City of Costa Mesa using grant funds to address community recycling needs by sponsoring an a -waste collection program and promoting a pilot composting program. Previous District grant funds have been used to implement beverage container, household hazardous waste, and sharps programs. DISCUSSION: Grants can be a significant source of revenue to the District. However the District must consider resources to administer and comply with grant requirements before the application is processed. Mr. Hamers has placed my position, Management Analyst, with primary responsibility of grant research and co- ordination. Ms. Gonzalez will provide back -up assistance. RECOMMEND ACTION PLAN: 1. Set up an account with Grants.gov; 2. Establish contacts with other agency Grant Co- coordinators; 3. Follow up on CIWMB and OC Waste & Recycling Grants Jan 09; 4. Create a schedule of grant cycles and deadlines; 5. Identify grant opportunities at the federal, state and local level; 6. Investigate use of grant consulting agencies; L_J 9 November 17, 2008 Tomas A. Fauth, Assistant Manager Costa Mesa Sanitary District 628 West 19th Street Costa Mesa, California 9262.7 -2718 Re: Contractor Performance Evaluation Report 2007 -08 Dear Mr. Fauth: Thank you for your thorough evaluation of our residential solid waste and recycling services to the Costa Mesa Sanitary District. It has again been our pleasure being of service. We have reviewed your draft Performance Evaluation Report and have the following comments for your consideration: 1. Cost/Price Control. CR &R continues to have mutual interests with the District on controlling costs and rates for all customers. We did not request a rate adjustment this past year, but did request the Board to consider our interests in the Second Year Revenue split for the extra barrel revenues collected. This was resolved by the Board. It should also be noted that if or when a rate adjustment is justified per the conditions of the Franchise Agreement, the methodology utilized and the timing for the request has yet been resolved. We believe legal counsel should review and determine applicable so policy for this event prior to any such request. 2. Schedule Control. Please clarify your justification for determining that only 3 instances per month correspond to being satisfactory for missed collections. Reviewer Comment: The District set this standard based on what the District considered reasonable expectations. If you disagree with this standard please provide us with information on what you recommend and why. 3. Contract Administration. 1. With our operations manager back from leave, we hope this matter is corrected. 2. This matter has been identified to our accounting group and now resolved. 3. This matter has been resolved by our accounting group. 4. This matter has been resolved by our operational staff and accounting group. We would appreciate the District reconsideration of the two unsatisfactory marks in this category. We assume that the "Master Manifest Completeness" rating refers to the manifest that accompanies the disposal tickets. This is typically hand carried to the District. We are unaware of any issue with this process. Your further explanation would be appreciated. Additionally, the occupancy reports have not included parcel numbers, due to the fact that we do not typically utilize parcel numbers. We will work with staff to revise our reports to include parcel numbers in the future. Reviewer Comments: The "Master Manifest Completeness" refers to the master manifest where all transportation and disposal of District waste is logged. The manifest should include: Nature of waste Transporter Disposal Site Occupancy/Addresses/Parcel #s refers to the monthly occupancy count discrepancy and the reconciliation of data between databases which was not completed by the end of the 07/08 fiscal year as originally planned. 4. Responsiveness to Government. 1. We appreciate you excellent rating in the narrative. 2. Our accounting group will do better with timely submittals. 3. We are unclear as to what neighborhoods did not receive these notices. We were under the impression that this item was corrected and with a satisfactory resolution from the previous year. Reviewer Comment: The problem was resolved for the most current Large Item Pickup. We were referring to the prior year Large Item Pickup summer 2007. 41 4. Your further explanation would be appreciated. We are unaware of any issues with this program. Reviewer Comment_ The dumpsters were not picked up on the date scheduled resulting In phone calls to the District. 5. We will continue to strive for your acceptance. 6. We are unaware of numerous Christmas tree collection issues. Most calls received were due to customers late set outs of trees for collection. Reviewer Comment: The District received several calls of trees not being picked up following the December 2007 Christmas season. 5. Contract Compliance with Operations Requirements. 1. Although changing this will not include revenues received from the previous quarter, we will provide this data per your timing request. 2. Your suggestions are appreciated. We believe truck signage typically does not impact other drivers and in fact can confuse people, but will comply per your suggestions. 3. We agree with your comments and will continue to discuss with our i drivers in our monthly driver training meetings. l� 2 . 4. We will have our IT department monitor this procedure to resolve any issues that you have encountered. 5. We provide these logs per the contract. We will require an additional explanation as to your expectations. Reviewer Comment: Logs were not always received in a timely fashion in fiscal year 07/08. 6. Key Personnel. We thank you for your comments. Thank you again for this evaluation. As always, it's a pleasure being of service to the Costa Mesa Sanitary District. Respectfully submitted, Dean A. Ruff ridge, Senior Vice President CC: Rob Hamers David Ronnenberg • 3 Contractor Performance Evaluation (Para 40) Agreement between the Costa Mesa Sanitary District of Orange County, California, hereinafter called "DISTRICT" and CR &R Incorporated, a California Corporation, hereinafter called "CONTRACTOR" for Trash Collection, Hauling Special Service Support of District Programs and Recycling Services. Agreement Type: Ten -Year First Term Cost Reimbursement Contract Reverting to a Six -Year "Evergreen" Contract Upon The Expiration of the Fourth Year of the Basic Six -Year Term. Award Date: July 20, 2006 Example Contract Value Per Contract Appendix A: FY2006 -07 FY2007 -08 FY2008 -09 Trash Hauler $2,340,120 $2,340,120 $2,340,120 Recycling Disposal $2,412,564 $ 2,485,672 $2,558,780 (Recycling Tonnage based on forecasted tonnage) Service Description: CONTRACTOR furnishes all labor, material and equipment necessary for the collection of all solid waste as hereinafter defined from single family dwellings and multi - family dwellings using curbside service within the boundaries of the DISTRICT except certain residences in the geographical limits of the City of Newport Beach as said boundaries now exist or may hereinafter exist and the disposal of such solid CONTRACTOR provides containers for all single - family and small multi - family residents utilizing curbside collection inside the DISTRICT. CONTRACTOR provides transfer station services for the acceptance of Solid Waste from DISTRICT for the purpose of recovery and reclamation of recyclable materials and the transfer of un- recyclable residue to Orange County landfill sites or otherwise as the DISTRICT may direct. Name of CONTRACTOR: Address of CONTRACTOR: CR &R, Incorporated 11292 Western Avenue Stanton, CA 90680 714 826 -9049 Evaluation Term: Interim X Final for the period: July 1, 2007 -June 30, 2008 Page 1 • • Contractor Performance Evaluation (Para 40) • PART 1- EVALUATION OF CONTRACTOR'S PERFORMANCE The CONTRACTOR should be evaluated using the following ratings: E = Excellent: CONTRACTOR exceeded the requirement. Explain how. S = Satisfactory: CONTRACTOR met the requirement. If the contractor had difficulty meeting the requirements, explain why. U = Unsatisfactory: CONTRACTOR did not meet all of the requirement. Explain all noncompliance or unsatisfactory performance, and whether and how the CONTRACTOR was at fault, where applicable NIA = Not Applicable. Does, not apply to the contract performance evaluation period. EXPECTATION = DISTRICT'S expected corrective action or recommendation or notice of continued Excellent performance. Page 2 Contractor Performance Evaluation Continued 1. Cost/Price Control (Para 2, 11 and Exhibit "A "). Rating: E S X U N/A Consider: Did the contractor complete the contract amount or did the contractor experience cost growth? Were unnecessary cost/price change proposals submitted? Comments: 1. CONTRACTOR requested additional container costs for depreciation and interest expense for barrels. EXPECTATION: CONTRACTOR to continue to support DISTRICT's attempt to obtain a rate less than or equal to another jurisdiction's 2nd highest in Orange County. Rating: E S X U N/A Trash Revenue Accounting (Para 28) Rating: E S X U N/A CMSD Has Most Favorable Rate (Para 31) Comments: 1. CONTRACTOR provided an accounting of revenue to the DISTRICT, but later than an expected quarterly basis during this performance period. CONTRACTOR has taken measures to ensure DISTRICT has the Most Favorable Rate given to any customer using service similar to the DISTRICT. EXPECTATION: CONTRACTOR to provide accounting of revenue in a timely manner. 2. Schedule Control (Para 7, 8, 9, 10). Rating: E S X U N/A Consider: Did the CONTRACTOR meet the original performance schedule for route collections? Did the reported number of missed collections exceed three per month? Comments: 1. In Nov 07 and Jan 08 there were over 3 missed collections. EXPECTATION: Missed collections of less than 3 per month every month. 3. Contract Administration (Para 11 C). Rating: E S X U N/A Consider: Did the CONTRACTOR respond to Government correspondence in a timely manner? Were contract modifications promptly executed? Were weight tickets submitted on time to validate invoicing? Did CONTRACTOR submit the occupancy report within the first three days of the month (PARRS 4,17)? Were invoices submitted correctly? Were contract discrepancies /problems reported promptly? Were Rate Stabilization reports submitted quarterly for additional containers (Para 11 C)? Rating: E S U N/A X Corporate Structure Changes Communicated (Articles, Bylaws, Stock Register /Ownership, Statements) (Para 5) Rating: E S X U N/A Timely Weight Ticket Submittals (Para 16) Rating: E S X U N/A Justification of Contractor Rates (Para 18) Rating: E S U N/A X $500 District Service Calls Paid (Para 23) Rating: E S X U N/A Green Card Edit Submissions (Para 25) Rating: E S U N/A X All Contracts provided to CMSD (Para 27) Rating: E S X U N/A Annual Facility Tours Provided (Para 32A) Rating: E S U N/A X Annual Seminar Conducted (Para 3213) Rating: E S X U N/A Biennial Brochure Mail out (Para 321B) Rating: E S X U N/A Establish $10,000. Public Education Fund (Para 32D) Rating: E S X U N/A Provide $500. Recycling Cash Donation (Para 32E) Rating: E S U N/A X Triennial HHW Pickup (Para 321F) Rating: E S X U N/A Annual $10,000 Cash or Services (Para 321F) Rating: E S X U N/A Annual Safety EXPO Displays - $200. (Para 32B) Rating: E S X U N/A Full Expenditure by end of FY (Para 321) Rating: E S X U N/A Annual Audited Financial Statements (Para 34) Rating: E S X U N/A $5,000. Anti - Scavenging Provided (Para 36) Rating: E S U N/A X Master Manifest Availability (Para 37) Page 3 1"] Contractor Performance Evaluation Continued Rating: E S U N/A X Master Manifest Delivered Upon Request (Para 37) Rating: E S X U N/A Tonnage Documentation by Truck, ID #, Rte, Date By the 1 st Day of the Month (Para 37) Rating: E S X U N/A 50 Year Record Maintenance (Para 37) Rating: E S U X N/A Master Manifest Completeness (Para 37) Rating: E S X U N/A Annual Performance Review Participation (Para 40) Rating: E S X U N/A DISTRICT Indemnify /Defense /Hold Harmless (Para 42) Rating: E S X U N/A $50,000 Performance Bond Maintained (Para 44) Rating: E S X U N/A $5,000,000 Public Liability Policy (Para 45) Rating: E S X U N/A Worker's Comp Insurance (Para 46) Rating: E S U X N/A Occupancy Addresses /Parcel #s (Para 4A, 413, 4C) Rating: E S X U N/A Federal /State /Local Law Compliance (Para 47) Rating: E S X U N/A Appropriate Licenses /Permits (Para 48) Rating: E S X U N/A . Lack of Employment Discrimination (Para 49) Rating: E S X U N/A Drug.Awareness Program Established (Para 50) Rating: E S U N/A X 40% Or Greater Stock Assignment (Para 51) Comments: 1. DISTRICT STAFF received slow responses to e-mail correspondence from CR &R Staff on several occasions. EXPECTATION: Timely responses to all e- mails. 2. Documentation deliveries including weight tickets, invoices and corrections has been Satisfactory. EXPECTATION: CONTRACTOR should submit Rate Stabilization reports within the first week of the month following each quarterly period resulting in four reports annually. 3. The Occupancy Report is usually sent within the first three days of the month, but is incomplete as most months it does not include the list of new and deleted addresses causing a delay in DISTRICT reporting to the Board of Directors. Additionally, there continues to be a discrepancy in the number of new parcels added and the addresses CONTRACTOR submits to the DISTRICT. Sometimes the "New Service Addresses" list only reflects there are new residence owners as opposed to the needed information of new service addresses. The occupancy count discrepancy was resolved in May 08 to within 10 of the District count. EXPECTATION: CONTRACTOR should submit complete and accurate new and discontinued service addresses and parcel numbers with the monthly Occupancy Report and maintain low discrepancy. 4. CONTRACTOR did not meet the intent of paragraphs 4A, 4B and 4C by submitting verified Occupancy data including addresses and parcel numbers. EXPECTATION: CONTRACTOR is expected to submit occupancy data to the DISTRICT including parcel number, address and unit number (as applicable). The DISTRICT submits data to the County of Orange Auditor - Controller as a special assessment for each fiscal year of July 1 through June 30 based on the number of units per parcel. 4. Responsiveness to Government Rating: E S X U N/A Consider: Were complaints from the DISTRICT resolved in a reasonable and cooperative manner? Were telephone calls responded to promptly? Were controversial issues resolved amicably? Was the contractor reasonable and responsive to the DISTRICT'S needs? Rating: E S X U N/A Public Outreach (Pares 25,32) Rating: E S X U N/A Large Item Pick Up (Para 15D) Rating: E S X U N/A Large Item Pick Up Notices (Para 15D) Rating: E S X U N/A 5 Additional Large Item Pick Ups /Month (Para 15D) Rating: E S X U N/A Special Programs (Para 15) Rating: E S X U N/A Telephone Directory Collection (Para15A) Page 4 Contractor Performance Evaluation Continued Rating: E S X U N/A Christmas Tree Collection (Para 15B) Rating: E S X U N/A Holiday Collections (Para 10) Rating: E S U N/A X Special /Humanitarian Requests (Para 15C) 10 Rating: E S X U N/A Up to 12 Excess Trash Pick- Ups/Year (Para 15C) Rating: E S X U N/A Transfer Station (Para 29) Rating: E S X U N/A Full -Time Green Waste Processing (Para 33) Rating: E S U N/A X Site Access to DISTRICT (Para 38) Rating: E X S U N/A Plant Tours On Request (Para 39) Rating: E S U N/A X DISTRICT Audit Rights Honored (Para 41) Comments: 1. CONTRACTOR Staff continued to provide polite, knowledgeable and courteous customer service to the DISTRICT and residents. EXPECTATION: Continue Excellent customer service. 2. Documentation deliveries including weight tickets, invoices and corrections has been Satisfactory. Improvement needed in reporting of additional container sales and cash receipts. EXPECTATION: CONTRACTOR should submit Rate Stabilization reports and payments within the first week. of the month following each quarterly period resulting in four reports annually. 3. CONTRACTOR promptly provided weekly Large Item Collection Program reports. However, notices were not received at all or not received in a timely manner by some DISTRICT customers. EXPECTATION: CONTRACTOR should make sure contractors hired to distribute notices are completing the process in the time and manner expected. 4. CONTRACTOR delivered telephone directory collection dumpsters to the schools in a timely manner but dumpsters were not picked up on the scheduled date. Accurate phone book is required. EXPECTATION: CONTRACTOR should pick up bins on designated date. Additional attention is needed to improve the phone book count to accurately credit the schools. 5. Timely responses to DISTRICT calls and emails were less than desired at times. On most occasions, requests were resolved. However, CONTRACTOR did not always provide courtesy return calls acknowledging the request or actions taken. CONTRACTOR Staff communications to the DISTRICT have improved, but more improvement is needed. EXPECTATION: CONTRACTOR should provide more timely communications reply acknowledgements to DISTRICT in selected areas. 6. DISTRICT received numerous calls stating trees were not picked up. EXPECTATION: CONTRACTOR should re- evaluate the collection process and either determine improvements or increase the schedule for completion, along with notifying service addresses of modified schedules. 5. Contract Compliance with Operational Requirements. Rating: E S X U N/A Consider: Were all of the contract requirements met? Were problems resolved? Are the delivered items or services used for the purpose intended? If not useable, why not? Specifically rate the following operational subcategories: Rating: E S X U N/A Overall Quality of Service Rating: E S X U N/A Fully Automated Collection (Para 6) Rating: E S X U N/A Prompt Weekly Collection (Para 7) Rating: E S X U N/A Contr Eq /ID List/Environment Friendly Fuel (Para 12) Rating: E S X U N/A Vehicle Waste Leak Prevention (Para 12) • Page 5 Contractor Performance Evaluation Continued Rating: E S U N/A X Accumulated Trash Reported (Para 14) Rating: E S X U N/A Vehicle Cleanliness (Para 12) Rating: E S X U N/A Quarterly Sign Rotation (Para 12) Rating: E S X U N/A Customer Satisfaction is #1 (Para 11 C, 20, 22, 36) Rating: E S X U N/A Inventory Management - Deliveries (Para 11) Rating: E S X U N/A Customer Changeout Requests Rating: E S X U N/A Accuracy, Thoroughness and Timeliness Rating: E S X U N/A Adherence to Approved Schedules (Paras 7,8,9,10) Rating: E S X U N/A Resolution of Delays (Para 10) Rating: E S U N/A X Notice of Labor Disputes /Resolutions (Para 10D) Rating: E S X U N/A Container Maintenance (Para 11 B) Rating: E S X U N/A Rate Stabilization Mgmt/Cust Satisfied/ Add1 Cont Rev (Para 11C) • Rating: E S X U N/A 8am - 5pm Office Hours (Para 21) Rating: E S X U N/A Qualified Personnel Avail All Bus Mrs (Para 21) Rating: E S X U N/A After Hours Voice - mail /Replies (Para 21) Rating: E S X U N/A Monthly Complaint Log Delivery (Para 22) Rating: E S X U N/A AB939 Compliance (Para 27) Rating: E S X U N/A AB939 Ed Prog Provided (Para 32, 6) Rating: E S X U N/A Controllable Waste Delivered to MRF (Para 29) Rating: E S X U N/A Waste Diversion (Para 30) Rating: E S X U N/A Residue Sent to Designated Disposal (Para 29) Rating: E S X U N/A 50% Diversion Rate Met (Para 30) Rating: E S X U N/A Maintained Graffiti -Free Containers (Para 36). Comments: 1. Documentation deliveries including weight tickets, invoices and corrections has been Satisfactory. The improved satisfactory area is in reporting regarding the additional container sales and cash receipts. However, as of Oct 22, 2008 the June 08 Qtr Report remains outstanding. EXPECTATION: CONTRACTOR should submit Rate Stabilization reports within the first week of the month following each quarterly period resulting in four reports annually. 2. CONTRACTOR did not propose quarterly changes to signage on trucks. EXPECTATION: CONTRACTOR should propose new signage quarterly. 3. CONTRACTOR can improve the maintenance of Graffiti -Free Containers. EXPECTATION: CONTRACTOR should emphasize to drivers the need to report/maintain Graffiti -Free Containers throughout the DISTRICT. CONTRACTOR should emphasize drivers need to be more conscious of locations where standardized containers are marked with non - standard identification. CONTRACTOR might consider encouraging drivers to call in addresses with graffiti containers or providing matching green spray paint to the drivers to cover the graffiti during the route. In both examples a long- lasting identification tag system should be contemplated without distracting from the container appearance. 4. Inconsistent after -hours voicemail capability. EXPECTATION: CONTRACTOR to monitor process to ensure a recorder with voicemail messages capability is continuously operational to allow next business day follow -up 5. CONTRACTOR has improved on providing monthly logs of complaints to the DISTRICT to assist the DISTRICT and the CONTRACTOR in resolving repeat situations. EXPECTATION: CONTRACTOR should continue to improve on providing monthly logs of complaints to the DISTRICT in accordance with paragraph 22. Page 6 Contractor Performance Evaluation Continued 6. Key Personnel (Paras 5, 24) Rating: E S X U N/A Consider: Did the personnel have the knowledge and expertise necessary to perform the operational and management requirements? Were changes in key personnel made? How often were they made? Rating: E S X U N/A DISTRICT Approved Ops Mgr (Para 20) Rating: E S X U N/A Liaison /Interfaces Appointed (Para 24, 54) Rating: E S X U N/A Driver Conduct/Uniforms /IDS (Para 26) Rating: E S X U N/A Evidence of Driver Scavenging (Para 26) Rating: E S X U N/A Driver Solicitation of Gratuities (Para 26) Rating: E S X U N/A Employee Handbook (Para 26) Comments: 1. CONTRACTOR and DISTRICT liaison representatives have effectively and efficiently interacted to resolve many issues before the issues became problems and in support of special requests. In February 2008 CONTRACTOR established a DISTRICT customer service representative and setup an e-mail address specifically for the DISTRICT to assist in resolving issues. District Staff is very pleased to work with Dean Ruffridge, who is always willing to work towards resolution of any issues that may arise. EXPECTATION: CONTRACTOR should continue Excellent coordination and cooperation. 7. Recommendation: Would you recommend award to this CONTRACTOR for future contracts? Yes No Name of Evaluator: Thomas Fauth Phone #: (949) 645 -8400 x222 Title of Evaluator: Assistant Manager Signature: Date Page 7 11/6/2008 i Ci • Contractor Performance Evaluation Continued PART If - EVALUATION OF CONTRACTOR'S PERFORMANCE CONTRACTOR'S REVIEW I have reviewed the performance of evaluation of CR &R under the July 20, 2006 Agreement. I do concur '' I do not concur with the evaluation. The attached comments consisting of _C2— pages are returned herewith for review by an individual at a level above the contract management officer responsible for this contract. Authorized Reviewer Name: )C- AN/ A - f LuEFP- k1_3M_ Phone # "1 1�"�• �Z� • H V4�1 x �s� Title of Reviewer: %•L'! ►r E rhes. n &A% Signature: Date 11 • Mbe PART III - EVALUATION OF CONTRACTOR'S PERFORMANCE DISTRICT Review of CONTRACTOR'S Comments. I have considered the comments submitted on the performance evaluation of CR &R under the JUIv 20, 2006 Agreement. The attachment to this form, consisting of pages is my final decision on this evaluation. Reviewer Name: -I JA Pd ��lj. Phone # Title of Reviewer: r ' o r- l b/ s � Signature: Date Page 8 COSTA MESS SAN I'1"ARYDI,SZ�rc7 ... an Independent Special District Memorandum 9y_&� To: Board of Directors From: Joan Revak, Board Secretary/Program Manager /Clerk of the District Date: December 10, 2008 Subject: SPECIAL DISTRICT LEADERSHIP FOUNDATION (SDLF) DISTRICT OF DISTINCTION ACCREDITATION Ethics training for each of the Directors is up -to -date as well as the Governance class. Mr. Hamers completed the General Manager's training in Santa Clarita on November 13, 2008.. Staff obtained the DVD for Ethics training for Mr. Hamers to view and complete the test. When Staff initially researched the requirements for the SDLF District of Distinction 0 Accreditation, it appeared Mr. Hamers was only required to take the General Manager's training, however, he is also required to complete the Governance training class as well as the Ethics training. The CSDA Governance training is not available until March 13, 2009 in Sacramento, April 24, 2009 in Kern County and another site in September. The Special District and Local Government Institute offers a Governance class in San Francisco on February 19 & 20, 2009. Mr. Hamers plans to attend the March 13, 2009 Governance training class in Sacramento. CSDA may offer the class at an earlier date, however, at this time the March 13, 2009 date is the first available class. The District will apply for the District of Distinction accreditation immediately upon Mr. Hamers completion of the Ethics and Governance training. 0 U AKJ:Iesa Consolidated i mater District CITY /DISTRICTS LIAISON COMMITTEE MEETING MINUTES City Committee Members: Mesa Committee Members FRIDAY, November 14, 2008 8:00 a.m. CITY OF COSTA MESA 77 Fair Drive Costa Mesa, California 92626 Eric R. Bever, Mayor Allan R. Mansoor, Mayor Pro Tem Allan Roeder, City Manager James Atkinson, President Lee Pearl, General Manager DIV IT CMSD Committee Members: James Ferryman, Director Gary Monahan, Director Rob Harriers, Manager /District Engineer Tom Fauth, Assistant Manager Joan Revak, Board Secretary/Program Manager /Clerk of the District I. State Water Situation (Mesa) Mesa President Jim Atkinson reported on the severely reduced southern California water supply. A combination of factors has led to the water shortage including less water from the north, the Colorado watershed is very low, less water in reservoirs, and additional protected species requiring protection methods. The shortage is resulting in Metropolitan Water District (MWD /Met) considering an allocation plan for water delivery. Mesa's foresight in building additional wells and storage capacity has resulted in importing only 15% of their water. Mesa also reports their water conservation education efforts are resulting in less water used. Mr. Hamers stated CMSD will assist in educating the public through its newsletter. CITY /DISTRICTS LIAISON COMMITTEE MEETING November 14, 2008 MINUTES Page 2 II. Uniform Plumbing Code (Mesa) Mr. Pearl requested the version of the Uniform Plumbing Code (UPC) the City currently adopts. Mr. Roeder will reply. Mr. Pearl answered Mayor Pro Tern Mansoor `s concern regarding excessive late night watering by businesses fronting Harbor Blvd. by stating Mesa is currently performing a water audit based on the Mayor Pro Tem's previous comments regarding this subject. Mr. Pearl will insure the water use review will include these specific businesses along Harbor Blvd. in the north end of the City. Mr. Pearl and Mr. Roeder explained the cooperative effort by the City's street sweeping crews and Mesa's staff. The street sweeping crews work off hours and notify Mesa when residents or businesses are using volumes of water that result in water in the streets. Mr. Pearl stated he may recommend to the Mesa Board of Directors the shared use of the CMSD ordinance enforcement officer for identifying and working with water - over - users. Mr. Hamers and Mr. Fauth confirmed time is available in the officer's schedule and stated the CMSD is open to this arrangement. Mesa and the City are also agreeable to reviewing current City Planning requirements and standards to further water conservation. Mr. Roeder may arrange for a presentation on current City policy. 111. Westside Pumping Station Abandonment (CMSD) Mr. Hamers described the cooperative project between the CMSD and Orange County Sanitation District (OCSD) to abandon six CMSD sewer pumping stations, one City of Newport Beach station, one private pumping station, and alleviate the need for a station on the north half of the Banning Ranch when it develops, by constructing a new trunk line from Costa Mesa to Fountain Valley along 19th Street extended and under the Santa Ana River. The project will save significant long term energy, equipment replacement, and maintenance costs. IV. OCSD Efforts to Reduce Sewer Odors at Baker Street and Fairview Road (CMSD) Mr. Hamers and Mr. Fauth described OCSD's new hydrogen peroxide odor and corrosion control program that includes an injection station at the CMSD's Mendoza Pumping Station. The pilot program uses 1,000 gallons of 27% peroxide and 3,800 gallons of water per day. Mr. Fauth reported no odors are present at the intersection of Baker and Fairview, a location where multiple complaints were previously received. U • n t�J S r • CITY /DISTRICTS LIAISON COMMITTEE MEETING November 14, 2008 MINUTES Page 3 V. CMSD Yard; LEED "Gold" Accreditation (CMSD) Director Monahan gave an overview of the "green" features of the forthcoming CMSD Yard at 174 W. Wilson Street. The CMSD is in the contractor selection process for the construction of the first "gold" site in Costa Mesa. Mr. Fauth described the solar panel component of the project. VI. MWD Draft Model Water Conservation Ordinance Mr. Roeder distributed the very restrictive draft ordinance MWD is suggesting for adoption by cities as a method to conserve water. MWD did not realize Mesa is the water purveyor and did not send a copy nor contact Mesa. Provisions in the draft ordinance appear to be overly restrictive. VII. Poseidon Project Update (City) Mayor Pro Tern Mansoor, Mr. Roeder, President Atkinson, and Mr. Pearl discussed the status of the project, which might result in Poseidon constructing a desalination plant in Huntington Beach and a pipeline through Costa Mesa. Mr. Pearl described how the project may benefit Costa Mesa residents by providing an additional source of water while replacing an existing Mesa water line with a new line. Because the project has changed from its early format and there may be some benefit to the City, the Mayor Pro Tern requested Mr. Roeder review and provide an update of previous City decisions on the matter. Mr. Pearl currently meets with the Poseidon group to discuss the project. VIII. Preparation /Approval of Liaison Committee Meeting Minutes (City) The Mayor Pro Tern and Mr. Roeder suggested that because the CMSD and Mesa publish the minutes of the Liaison Committee meetings, the minutes should first come to the Liaison Committee for - comments and corrections. The CMSD and Mesa agreed and Ms. Revak will assist in developing the procedure with the three agencies. IX. Sewer Laterals/Tree Roots (City) Mr. Roeder and Mayor Pro Tern Mansoor discussed homeowner concerns when faced with a City parkway tree causing damage to their sewer lateral. Director Monahan reviewed the CMSD financial assistance program and Mr. Hamers added information regarding the high incidence of CMSD assistance going towards repairs related to tree roots. Previous to this meeting, the attorneys from the CMSD and City discussed the legal theories involved in tree root damage. Mr. Roeder proposed the City offer the homeowner the choice of having the City tree removed or accepting a one -time contribution of a $1,000 towards repair work. This would be in addition to the CMSD's maximum contribution of $1,800. Director Monahan and Mr. Hamers stated this will likely be well received by the property owners. Mr. Roeder will follow through on the City side. CITY /DISTRICTS LIAISON COMMITTEE MEETING MINUTES November 14, 2008 Page 4 Mr. Hamers and Mr. Roeder also discussed the issue of on -site (private property) jurisdiction over sewer lateral work, the lateral being defined as everything outside the building. Mr. Hamers stated CMSD counsel Alan Burns has opined, and tried a case establishing the precedence, that when overlapping authorities exist, the first agency exercising its powers is the governing agency. Because the CMSD was established in 1944 and the City in 1953, the circumstances are in place for the City to leave all private property concerns to the CMSD. Mr. Roeder was receptive to this idea and Mr. Hamers will provide information from Mr. Burns. Mr. Roeder will advise on the City's decision on the matter. X. Proposed 2009 Meeting Schedule The schedule for the City /Districts Liaison Committee meetings in 2009 is as follows: Friday, January 9, 2009 8:00 a.m Friday, April 10, 2009 8:00 a.m Friday, July 10, 2009 8:00 a.m Friday, October 9, 2009 8:00 a.m Robert Ooten, Secretary Costa Mesa Sanitary District Mesa Consolidated Water Costa Mesa Sanitary District Costa Mesa City Hall Mesa Consolidated Water Arthur Perry, President Costa Mesa Sanitary District C7 • • 0 COSTA MESA SANITARY DISTRICT RECYCLING COMMITTEE AGENDA December 8, 2008 12:00 p.m. Costa Mesa Sanitary District 628 W. 19" Street Costa Mesa, California (Directors Ooten and Perry) I. Recycling Committee Goals for 2007/2008 II. 2008 School Telephone Book Recycling Program III. Orange County Waste & Recycling Sub - Regional Meetings and Grant Program IV. Partnership with OCSD 40 A. Biosolids B. No Drugs Down the Drain • V. Disposal of Residential Grease in CMSD Trash Collection Program VI. Alternatives to Junk Mail VII. Tour of CR &R and Frank L. Bowerman Landfill for General Manager and Directors of Mesa Consolidated Water District — Tuesday, January 20, 2009 VIII. Food Recycling IX. Report on Other CMSD Recycling Programs X. Public Comments Dated: December 4, 2008 qa-m� cP " � Clerk of the District Protecting our community's health by providing solid waste and sewer cofCection services. gov • Recycling Committee Goals [,-or 2007 and 2008 Calendar Years I. Encourage Recycling Projects by Non - Profit Organizations • $100 awards given to non - prof it organizations that complete recycling projects • Utilize $500 Recycling Support from Costa Mesa Disposal • Create two projects in 2007 and 2008 • Contact Girls Club and Boys and Girls Club • Promote CMSD projects at Earth Day Event at Orange Coast College on April 26, 2007 and provide sign -up sheets. Status: Campfire USA collected plastics & aluminum cans & delivered to OCC Recycling Center 1/12/08. CMSD will reward with $100. Plastics education event for Girl Scout Troop from Paularino School held on January 23, 2008. Troop #226 collected plastics & aluminum cans & delivered to OCC Recycling Center 3/21/08. CMSD will reward with $100. Staff hosted a booth at Earth Day Event at Orange Coast College on April 26, 2007. Plastics education event for Girl Scout Troop held on September 25, 2008 II. Research Food Recycling • Staff to contact Orange County Integrated Waste Management Department and other resources with regard to food recycling • Review programs in Northern California III. Update Award Winning "Working for You" Video • Obtain cost and timeframe from Monitor Video • Total 2005 -06 Budget was $2,500; Expenditures Totaled $2,000, while the 2006 -07 Budget is $11,500 • Write new script Completion date is rescheduled for 2008 Status: Videotaping in progress (October 2008) IV. Educate Residents on One - Container Mixed Trash Recycling Program • Include articles in newsletter and other publications Status: Article included in spring 2008 & spring 2007 newsletter V. Establish High School Recycling Programs and Education and Continue Educating Students on the Importance of Recycling • Hold an educational event with Estancia High School in April or May 2008 • Review Department of Conservation Manual • Continue with telephone book recycling contest, recycling presentations, and vermi- composting presentations 2 • Reevaluate formula for prize awards in School Telephone Book Recycling Program with larger award for schools collecting greater than two Ibs /per student and less than 400 students. Issue press release. 0 • Include notices in District and Chamber of Commerce newsletters & websites, public service announcement opportunities and City of Costa Mesa and local Cable TV stations. • Contact OCSD with regard to providing bus for transportation to sites. • Promote Waste Free Lunch on America Recycles Day, November 15, 2007, or at other times during the year Status: Staff working with Costa Mesa High School Life Science Academy on expanding their recycling programs. A meeting was held at CMSD headquarters on January 31, 2008, Formula for prize awards in School Telephone Book Recycling Program revised with participation award raised from $200 to $300 and a minimum of one -half book per student required to be eligible for prize money. VI_ Continue to host flours of CRT, OC Landfill and OCSD for Costa Mesa residents including students and social service groups • Continue tours of CRT, OC Landfills & OCSD • Sponsor Tour of OCSD Groundwater Replenishment Facility in November 2007. Status: Tour to CR &R and OC Landfill held on July 11, 2007 • Tour of Frank R. Bowerman Landfill by 18 Japanese UCI engineering students held on March 6, 2008. Estancia High School Special Ed students toured CR &R facility and Bowerman Landfill on April 3, 2008 VII. Water Conservation • Encourage reduction in water usage • Promote use of waterless urinals • Research available products for low water usage • Refer residents to Mesa Consolidated Water District website VIII. Source Reduction Goals • Continue source reduction outreach and education • Included in 2007 & 2008 spring newsletters. Status: Pamphlet on Source Reduction completed April 16, 2007 Pamphlet distributed at Earth Day event on April 26, 2007 Protecting the Environment by Increasing ReayciUng and Awareness www.crosdcaa 1.2/1010!8 0 j IX. E -Waste Events ia. Promote OCC Recycling Center's acceptance of e- waste. • b. Track emerging disposal options for a -waste and recommend residents take their e -waste to County centers. Status; Event held with ARC on February 24, 2007. Earth Resource Foundation held event on March 3, 2007. CMSD planning a joint E -Waste project with the City of Costa Mesa using IWMD grant funds in the amount of $40,000. OCC Recycling Center accepting a -waste as of March 2008 c. Implement 2006 Battery and Electronic Waste Recycling Requirements • Acquire information • Included in Spring 2005 Newsletter • Monitor Progress of CR Transfer Program • Battery Buckets Status; Battery Buckets located at CMSD Headquarters, Royal Palm Fire Station, two at Estancia High School and two at Costa Mesa High School. X. CRT Conducted Seminars Status; XI. Invite the following individuals to Recycling Committee meetings; • Mike Carey, OCC Recycling Center (March 2007 meeting) • Katrina Foley, City of Costa Mesa Councilperson • Donna Therioult, City of Costa Mesa Management Analyst (August 2007 m meeting) • Melanie Eustice, City of Costa Mesa Management Analyst • Mike Balliet, Consultant to City of Costa Mesa • Mike Planck, CR &R • David Ronnenberg, CR &R (May 2007 meeting) • Paul Relis, CR &R (May 2007 meeting) • Greg Woodside, former CMSD Director • Dan Worthington, former CMSD Director • Sue Gordon, Rainbow Disposal (formerly w /IWMD) • Tim Grogan, IWMD • Maria Kakutani, CIWMB 12/10/08 Protecting the Environment by Increasing Recgchq andAwareness www.crosrlca K, M Status: Mike Carey attended March 5, 2007 Recycling Committee meeting. Mike Carey attended February 25, 2008 Recycling Committee meeting. • Paul Relis, David Ronnenberg and Dean Ruff ridge of CR &R attended May 7, 2007 Recycling Committee meeting. Donna Theriault of the City of Costa Mesa attended the August 6, 2007 Recycling Committee meeting. Mike Balliet invited to September 10, 2007 Recycling Committee meeting and attended with Donna Theriault from the City of Costa Mesa. Melanie Eustice & Mike Balliet attended July 14, 2008 Recycling Committee Meeting. XII. Regional Recycling and Waste Diversion Grant Program in Partnership with the City of Costa Mesa A cooperative effort to elevate community awareness of the need to 1, Promote and educate the public on recycling benefits and methods 2. Provide door -to -door collections or drop off programs to recycle household hazardous waste materials emphasizing batteries and fluorescent tubes (mercury), compact fluorescent light bulbs (CFLs) (mercury) and incandescent bulbs (lead). 3. A pilot sponsorship and subsidization project to provide composting bins to common residents to process kitchen and yard green waste into valuable nutrient rich soil amendments. • 4. Sponsorship of need -based a -waste collection events. Status: Grant application submitted to the County of Orange Integrated Waste Management Department on January 25, 2008 CMSD and City of Costa Mesa joint Waste Diversion Grant Program application approved by the Orange County Waste Management Department. Composting Demonstration at Macy °s South Coast Plaza Home Store held April 26, 2008, CCM /CMSD /OCC Three Party Agreement approved to fund $10,000 for collection Of batteries and CFLs at OCC Recycling Center Fifty additional composting bins purchased to support resident program. Vermicomposting Workshop held at Davis Elementary School on October 20, 2008 Vermicomposting Presentation held at St. Joachim School o November 14, 2008 Composting Seminar Event hosted by the City of Costa Mesa and CMSD on America Recycles Day - November 15, 2008 XIII. Other Recycling Events Used Tire Roundup held October 11, 2008 Staff and Directors participated in Emergency Services Expo on October 12, 2008• Protectcng the Environment by Increasing Recycling and Awareness www.crosdca WIFIfffiffil • • C O, s rA MESA S� AN , T I7Zy D IS TRI c7 Memorandum To: Board of Directors From: Joan Revak, Program Manager Date: December 10, 2008 ... an Independent Specia(District Subject: SCHOOL TELEPHONE BOOK RECYCLING PROGRAM - 2008 The 2008 School Telephone Book Recycling Program began the week of November 17, 2008 and will run until December 19, 2008. The status of the program through December 5, 2009 is detailed on the attached Weekly Collection Data 2008 chart. As you will note, Kline School is leading the pack with a total of 41.82 lbs. - almost 14 books per student! As stipulated in the invitation letter to the schools, to be eligible for an award, a minimum of'h book per student is required and nine schools have not yet reached that goal. A letter is being sent to those schools as a reminder they will not receive an award unless the minimum goal is met. Jim Troup, Manager Environmental Issues from AT &T San Francisco and Laura Wills Ochoa, Southern California Area Marketing Manager, visited the District on December 3, 2008 and offered assistance to the District in the telephone book recycling program. Mr. Troup requested the District invoice AT &T the amount of $1,600 to offset the cost of flyers and posters this year and offered to do the printing for CMSD next year. Ms. Ochoa offered to provide some giveaways to grand prize winners, such as tickets to an Angel game and other events. Staff will keep in touch with AT &T and arrange for Ms. Ochoa to attend a future Recycling Committee meeting and perhaps accompany a Director to an award presentation ceremony with additional giveaways. Mr. Troup will provide new AT &T t- shirts for students and rulers made from recycled phone books. Staff is sending the attached letter of appreciation to AT &T. Protecting our community's heath by providing solid waste and sewer coffection services crosdcagov • awSP 'p, ' o n � F p yc�RpOBATE0�9a 1 nhona hook = S.n Hounds • p TELEPHONE BOOK RECYCLING PROGRAM WEEKLY COLLECTION DATA 2008 Total Numhar of Rooks CollPrtPd Par Wank at Each Site Students Location 21 -Nov 29 -Nov 5 -Dec TOTAL 520 Adams School 272 45 35 352 402 California School 50 10 25 85 325 Christ Lutheran Elementar K -8 25 11 65 101 565 College Park School 30 25 35 90 385 Davis School 5th & 6th 75 30 40 145 80 Harper Preschool Center 20 8 15 43 670 Kaiser Elementary School 45 15 25 85 450 Kill Brooke School 20 35 35 90 51 Kline School K -8 0 136 575 711 632 Mariners Christian K -6 282 9 272 563 573 Newport Heights Elementary 50 35 30 115 83 Orange Coast Middle College H.S. 0 0 15 15 376 Paularino School 75 60 35 170 510 Pomona School 12 0 15 27 20 Port Mesa Christian K -6 0 5 8 13 785 Rea Elementary 4 -6 20 17 15 52 581 Sonora School 50 13 15 78 285 St. Joachim 408 408 272 1088 572 St. John The Baptist K -8 60 136 65 261 660 Whittier School 40 0 75 115 750 Wilson School 60 0 272 332 480 Woodland Elementary School 25 40 60 125 667 Costa Mesa High School 7& 8 30 12 10 1 52 650 Charles TeWinkle School 0 20 60 80 1,200 Estancia High School 50 35 50 135 1,200 Costa Mesa High School 20 30 15 65 150 Monte Vista High School 10 8 15 33 0 OCC Recycling Center 408 428 408 1244 0 Total Books Collected 2137 15711 25571 6,265 Total Pounds Collected I I 1 25,060 I ons conectea Rev. 12108108 jr 12.5; 2008 Grand Total r7l 2.53 _bs /Student 2.03 0.63 0.93 0.48 1.13 1.61 0.38 0.60 41.82 2.67 0.60 0.54 1.36 0.16 1.95 0.20 0.40 11.45 1.37 0.52 1.33 0.78 0.23 0.37 0.34 0.16 0.66 �SP$APl(TgR� O �.�pp'/� Sanitaq • s O R O .. an Inbepenbent Special District �RP�O� Board of Directors Art Perry Arlene Schafer Bob Ooten James Ferryman Gary Monahan Staff Robin B. Hamers Manager District Engineer (949) 631 -1731 December 10, 2008 Mr. Jim Troup Manager, Environmental Issues AT &T 101 Spear Street, Suite 518 San Francisco, CA 94105 RE: Costa Mesa Sanitary District School Telephone Book Recycling Program Dear Jim: Thomas A. Fauth It was a pleasure meeting with you and Laura Wills Ochoa last week. Thank you for Assistant Manager making the trip to Costa Mesa to discuss the CMSD School Telephone Book Recycling Program. The District program provides a fundraising incentive for the Joan Revak schools and involves students in a beneficial recycling project. Board Secretary gram Manager I enjoyed viewing the different "kick -off" events you have presented in other cities and Clerk of the District perhaps, with your assistance, the District can do something similar in the future. I will be in touch with Laura with regard to special giveaways at the school award Alan R. Burns presentations that would offer incentives for greater participation by the students. Legal Counsel The District would also like to invite Laura to attend one of our Recycling Committee meetings and I will be in touch with Laura to make arrangements. Marcus D. Davis TreasureriDirector of Thank you for your offer of support in the printing of flyers and posters for the 2008 Finance program as well as your offer to do the printing in the future. As requested, an invoice in the amount of $1,600 is enclosed. Sincerely, Phone (949) 645 -8400 Fax (949) 650 -2253 Joan Revak Program Manager Address 628 W. 19th Street Costa Mesa, CA 92627 -2716 U A� #® «; Printed on Protecting our community is health by providing solid waste and sewer collection services. Recycled Paper www.crosbea.gov a Global Recycling Council — CRRA EARTH RESOURCE and Earth Resource Foundation present "Making your Waste a Resource for the 21 st Century: Resource Recovery Parks and Food Scrap Composting" Wednesday, December 17, 2008 8 am to 1 pm City of Newport Beach Central Library Friends Meeting Room 1000 Avocado Ave Newport Beach, CA 92660 Agenda 8:00 am Coffee and Registration 8:30 — 10:30 Welcome — Stephanie Barger, Earth Resource Foundation Presentations Portia Sinnott, Zero Waste Sonoma County: "Zero Waste Principles" Rick Anthony, Zero Waste San Diego: "New rules for Handling Community Discards and Organics" Wayne Williams, PhD, County of San Diego: "The Present State of Food Recycling in San Diego County" Alexa Kielty, San Francisco Dept of Environment: "San Francisco Food Scrap Composting Program" Dan Knapp, Urban Ore "Resource Recovery Parks — A New Revenue Source" 10:30 - 10:45 Break 10:45 — 11:45 11:45 — noon 12 — 1pm 2:00 pm Breakout Session Break and lunch delivered Presentations by groups and Next Steps for Orange County Working Lunch Tour of Orange County Landfills — please RSVP separately for tour to zerowaste @earthresource.org or 949 - 645 -5163 Special thatiks for the City of Newport Beach. for providing the space and SGA, Inc. for providing the lunch sga S.GRONER ASSOCIATES, INC. REPORT ON EMERGENCY OR NON -BID SEWER WORK For December 2008 Regular Board Meeting Authority Public Contract Code Section 20806 states a sanitary district is authorized to dispense with competitive bidding of public works jobs when there is an emergency. Public Contract Code Section 22050 authorizes the Board to delegate the authority to the Manager /District Engineer by ordinance so that action may be taken provided it is reported at the next board meeting the reasons justifying the emergency will not permit the delay resulting from competitive bidding and why the action is necessary. Authority was given to the Manager /District Engineer pursuant to District Operations Code Section 4.05.010(b). The law also requires reports at successive Board meetings stating the justification for continuing with the emergency work and the approval by a 4/5 vote of the Board of Directors. Also, District Operations Code Section 4.05.020(b) allows the Manager/ District Engineer to authorize sewer work for projects with a dollar value less than $15,000 and requires the Manager /Engineer to report on the work at the following Board meeting. District Operations Code 4.05.030 allows an exception from competitive bidding whenever the public's interest may best be served by dispensing with the bidding procedure provided the Board discloses on the record and in the minutes of the meeting how the public interest was best served. Fair Drive Sewer at Harbor Blvd. The last section of main line in Fair Drive prior to connecting to the Harbor Blvd sewer is 365 feet in length with the last 60 being ductile iron pipe (DIP.) The DIP was installed as a stronger pipe to the vitrified clay pipe (VCP) that is normally used, probably due to other utilities crossings in this area or due to soil conditions. No plans are available. The DIP has been corroding to a point where the jetting hose cannot pass through this section, nor can the CCTV camera. Recently, conditions worsened until the inside pipe diameter was virtually closed thereby restricting the flow and causing grease and debris to accumulate rapidly. Prior to this time, the line was cleaned regularly as part of the District's hotspot maintenance list. In order to restore the inside pipe diameter, emergency work was authorized and Sancon Engineering used a state -of- the -art method they developed for use in this type of application. Sancon used a spinning head with small sections of chain attached and chain - flinged the inside to remove the buildup on the DIP, then installed a cured -in -place pipe liner (CIPP) as a permanent new pipe inside the entire length the preexisting 8 -inch VCP main. The main portion of the work was completed the night of November 21, 2008. Night work was necessary due to the heavy daytime traffic. The work is now complete and the system is operating properly. It is recommended the Board of Directors ratify the actions by the Manager /District Engineer and the contractor by a 4/5 vote. n U 0 • December 8, 2008 Board of Directors Costa Mesa Sanitary District 628 W. 19'' Street Costa Mesa, CA 92627 Atten: Joan Revak, Board Secretary/Program Manager Subject: Independent Review Design Proposal Project #183 -2 Bristol street 0 Honorable Board of Directors: I have completed my review of the Design and Inspection proposal for reconstructing a portion of the Bristol Street sewer north of Randolph dated December 1, 2008. My review also included the design and inspection work sheet and Exhibit A. Capital Improvement Program (CIP) Project #183 is a continuing program that sets aside funds to cover the design and construction of problem areas identified through the Districts annual CCTV program. Project #183 -2 is the second project in the series to repair sags within the mainline sewer and to rebuild a failing manhole channels. This specific project will reconstruct three sags and refurbish two manhole channels. The mainline in this area services two major commercial areas with multiple restaurants. The unit costs appear appropriate and therefore the construction estimate appears reasonable. Also, the use of a 15% contingency is reasonable and consistent with industry standards. In my personal work experience I have used a 30% to 35% range for budgetary design, survey and construction administration costs. This project's design, survey and administration cost is estimated using a 31.6% factor. This is consistent with industry standards. I have an observation and two questions from my review of the Work Sheet. Based on the Districts history and staffs experience there is probably a general idea of how many . engineering sheets (plan, profile and details) will be prepared for a specific project and how many construction days will the contractor have to construct the project. Over the years I Board of Directors -Costa Mesa Sanitary District Project 183 -2 Design Proposal December 8, 2008 have come to use this particular information to cross check against design and inspection hours and cost. This is not a fool -proof method to estimate budgetary costs, just another engineering tool I've used over the past 30 plus years. As an example, • If $5,500 is a reasonable cost per sheet then a 4 sheet project design (excluding title sheet in the sheet count) would be estimated at $22,000. This would include preparation of specifications and could include survey. • If the project is estimated to be a 25 working day contract and inspection/observation is estimated to need 6 hours per day then inspection would be estimated for 150 hours. Question: Could I get the estimated sheet count and the number of working days for this project? And have the information included for future projects that I am asked to review? I would like to point out that having the above information would not change my review or recommendation of Project 183 -2 as it was presently submitted for review. I am satisfied with what I have reviewed, feel that all estimates, times and costs are consistent with industry standards and recommend that the Board authorize proceeding with the design. Sincerely, Bruce D. Mattern, PE Alternate District Engineer bdm @socal.rr.com 714 -962 -1136 home 714 - 337 -8340 cell F:AWork \CMSD\2008 -09\Ltr Transmit Design Prop Proj 183 -2 120808.doc n U • ROBIN B. HAMERS 8s ASSOC., INC. R�� CIVIL ENGINEERS • PLANNERS • SURVEYORS ... since 1981 December 1, 2008 Board of Directors Costa Mesa Sanitary District 628 W. 19th Street Costa Mesa, CA 92627 RE: Proposal to Begin Design Phase Project #183 -2 Bristol Street Sewer n/o Randolph Dear Board of Directors: 234 E. 17TH ST., SUITE 205 COSTA MESA, CA 92627 Phone 949/548 -1192 Fax 949/548 -6516 Project #183 is an on -going project in the Capital Improvement Program (CIP) with a yearly funding of $700,000. The funding allows the District to repair and rehabilitate the 330 mile sewer system as needed based on the CCTV project results. The first project completed under the program was the elimination of the hotspot (defined as a line segment requiring cleaning more often than once per year) at Victoria Street and Harbor Blvd. This proposal is similar as a 175 foot line in Bristol Street northerly of Randolph Avenue is a hotspot requiring quarterly cleaning due to two large sags in the line. Sags collect debris and grease, which solidifies into a mass that blocks the flow. One of the sags is so severe the water level is up to 10 o'clock and 2 o'clock in the pipe. The main line serves the Camp on the west and the Lab on the east, both of which have multiple restaurants. The Camp on the west does have grease interceptors but the Lab does not, having been built prior to the FOG program inception. The Lab is monitored regularly and may be considered for interceptors if the reconstruction of the sags does not eliminate the hotspot. In addition to the reconstruction of the aforementioned line, two downstream manholes need rebuilding the channels and there is another sag adjacent to one of these manholes, all as shown on the attached Exhibit "A ". Please note sags cannot be removed with no -dig technology since the liner pipe automatically assumes the slope of the host pipe. Sags are low points where there is a dip in the line. One option to be investigated during the design phase will be reconstructing only the northerly 40 feet of the sewer main where the sags are located. The proposed budget for the project is shown below, and it is recommended the Board authorize the design phase to be completed at the following hourly rates, not to exceed the total shown for the design phase costs. Costs for soils engineering and traffic engineering are by separate agreement between the consultants and the District. Because the construction limits are so small, the standard of determining the design phase as a percentage of the construction cost is not possible. It is also noted Bristol Street is under a City of Costa Mesa street cut moratorium that ends in September 2009. Construction is scheduled to begin shortly after the moratorium. Construction during a street cut moratorium requires extensive pavement reconstruction. Estimated Construction Costs 1. 175 L.F. 8" VCP @ $350/ft $ 61,250.00 2. Rechannel 2 MH's @ $2,500 /ea 5,000.00 3. Sag in Randolph Sewer LS @ $15,000 /LS 15,000.00 SUB -TOTAL $ 81,250.00 Contingencies 15% 12,187.50 Project Budget $ 93,437.50 Proposed Project Costs Design; RBH $ 15,440 Soils Engineering Report $ 10,000 estimate Traffic Engineering $ 10,000 estimate Construction $ 93,437 Inspection, Staking, Admin. $ 14,140 Reserve $15,000 TOTAL $158,017 RBH Hourly Engineering Rates Engineer $ 85 per hour Inspector $ 60 per hour 2 -man survey Crew $230 per hour Billing is only for actual time worked, and the design phase work is proposed up to the point of bid opening. Sincerely, Robin B. Hamers P.E. • i, • • ' eei tvo e Ot85 4 N I co 69 � v W ~ H a' w V.` J I LLB N 743 739 735 I �1 y 2 +85.00 N N 11.5(31, N INV. �4 31.001.S INV. 2t82 �� I 'J `�`�. 99 .. 0 "' t 1'"' N 2976 2970 3 +52 e I 4 2966 N 3 +7 o ° 4 'PV° I 0 4 t2. O 2956 4 t31 - e a ;0 31$1) N o a+eas S t 00 9 � - b � 1 FE D .r/^+ ri �� 5t72 6 N to V Ri b� -E 5 +55 -00 _V 9.54 (32.08) N 4 4 CN. A OD �t60 N OO 7 t 13 4 d' lei �0 •a O p I `� ^!� Ti Itr_ LA V TTY N �N n _2-t82 3 O cN'j to z L oc A-rioN of 8t82 9�a �. SAGS (wN ,grE NO. 3631 �0�3� �`sj - iiM�•� COPtht�`�� 65 y9.'50 Q.Q�ti ^ �RoPoSED r75t �M 2927 �;� �� DF R�N-Rl31t- tT'�Ttotil 412 A ' DpL SAGS 7. 7.4(29.80) o PITA il> wi-Alla r\ /29ea 720 714 706 702 696 698 TRACT 4 5 6 ov 2 m n al v v n �� >rztvAlo 'uMP tTA?6u D. a y ti RAN O LPH AVE ti Q • 0 O NO. T69 5 2 727 7 709 703 97 7 1 'ExHiatT''`,�" Piz 03 -ec -A ► s3 -� 8 rzt ST'nL '5lr9Zn7r szwUlz Nlo RAwoa..Pj Art-A 5 6ttr• 176 #183 -2 Design and Inspection Worksheet Design Surveying (topo) Engineering Total = Inspection Surveying (staking) Inspection Engineering /Admin. 8 hrs. @ $230 /hr. 160 hrs. @ $85 /hr. $15,440 8 hrs. @ $230 /hr. 120 hrs. @ $60 /hr. 60 hrs. @ $85 /hr. Total = $14,140 • COSTA 9WESA SAicWT.ART(DISTRICT Memorandum To: Board of Directors ... an Independent Specia[ District From: Marc Davis, Treasurer /Finance Director Date: December 10, 2008 / Subject: CaIPERS Investment Update Recommended Action This item is for information only. No action is required. 0 Executive Summary Attached is a copy of CalPERS Circular Letter No. 200 - 056 -08 dated November 18, 2008. This Circular Letter provided an update to public agencies on the status of the CalPERS investments and the estimated impact on employer contribution rates. As of the November District Board meeting, CalPERS had estimated its investment losses to be approximately 2.50 %. This Circular Letter now finalizes the investment losses at 5.10 %, which is 12.85% below the assumption of earnings of 7.75 %. This will translate into an approximate increase in employer rates in fiscal year 2010 -11 of 0.10 %, assuming that other actuarial assumptions are, achieved. Beginning on page 3 of the Circular, CalPERS discusses the potential impact on fiscal year 2011 -12 employer rates, which will be based upon the actuarial valuation for the fiscal year ending June 30, 2009. CalPERS states that employer rates will be significantly impacted if the investment return for the year ending June 30, 2009 is lower than a loss of 13.00 %. In its chart on page 3, should the investment return be a loss of 20.00 %, employer rates will increase between 2.00% and 5.00% of payroll. As of December 8, 2008, the CalPERS investment portfolio was down $81.4 billion, or 31.1 %, since its peak in October 2007. Staff will continue to monitor the CalPERS financial condition and report to the Board as needed. ftotecting our community's health 6y providing solid waste and sewer collection services. crosdca.gov P.O. Box 942709 Sacramento, CA 94229 -2709 ) 888 CaIPERS (or 888 - 225 -7377) Telecommunications Device for the Deaf CaIgER No Voice (916) 795 -3240 www.calpers.ca.gov Circular Letter TO: ALL PUBLIC AGENCIES Date: Reference No.: Circular Letter No.: Distribution: Special: November 18, 2008 200 - 056 -08 I, IA, VI SUBJECT: INVESTMENT RETURN IMPACT ON EMPLOYER RATES ATTENTION: FINANCE DIRECTORS, HUMAN RESOURCE DIRECTORS, PUBLIC AGENCY DECISION MAKERS CalPERS is sending this circular as a result of our commitment to periodically provide information regarding the current financial market volatility impact to the CalPERS trust fund, to our employers and to our members. CaIPERS continues to manage a well diversified portfolio and maintain a prudent, long term investment strategy in order to ensure the financial security for those we serve. RECENT EMPLOYER OUTREACH CalPERS issued Circular Letter 310 - 050 -08 on October 6, 2008 in order to inform public agencies of the CalPERS investment policy and strategy during the market decline. That Circular Letter also addressed the impact of financial market volatility on employer contribution rates and on the security of retiree benefits. On October 21, 2008, CaIPERS staff presented an agenda item to the Board of Administration that assessed the impact to the System's funding status and employer contribution rates under various 2008/2009 fiscal year investment return scenarios. In addition, CaIPERS Board Members and Executive staff addressed these same issues extensively during the 2008 CaIPERS Educational Forum that was held in southern California from October 27 through October 29. This Circular Letter updates the information shared in October and includes the impact of a revision to the fiscal year 2007/2008 investment return and more recent asset return information during fiscal year 2008/2009. FINAL 2007/2008 INVESTMENT RESULTS In July 2008, CaIPERS released preliminary net of fees investment returns for the 2007 /2008 fiscal year of about negative 2.5 percent. Consistent with previous years, this announced return was labeled preliminary because the market value figures for the real estate and Alternate Investment Management (AIM) programs were as of March 31, 2008 and December 31, 2007, respectively. • • • ;1- • Circular Letter # 200 - 056 -08 - 2 - November 18, 2008 The one to two quarter lag is a normal consequence of the time private market partners take to complete their financial reporting to CaIPERS. This lag is consistent with industry reporting standards. CaIPERS has now obtained final figures for these investments. The official 2007/2008 investment return net of expenses is negative 5.1 percent. More information about the official investment return is available on the CaIPERS web site at www.calpers.ca.gov. IMPACT ON 2010/2011 PUBLIC AGENCY EMPLOYER RATES Local public agency contribution rates are affected by the investment return of a given fiscal year in the third fiscal year that follows. For example, CaIPERS recently set the employer contribution rates for fiscal year 2009/2010 based on the investment return of the fiscal year ending June 30, 2007. The negative 5.1 percent return for fiscal year 2007/2008 will first be reflected in the public agency employer contribution rates applicable for the 2010 /2011 fiscal year. CaIPERS achieved double digit gains in each of the four years leading up to the 2007 /2008 fiscal year. Through CaIPERS 15 year smoothing of investment returns, these previous positive returns will cushion the impact the 2007/2008 investment losses will have on employer contribution rates in 2010/2011. In fact as of June 30, 2007, the asset smoothing method set aside about 14 percent of the CaIPERS fund as a "rainy day" fund. The negative 5.1 percent return for fiscal year 2007/2008, about 12.9 percent less than the 7.75 percent expected rate of return, uses up most of the 14 percent of the "rainy day" fund. The good news is that employer contribution rates in 2010/2011 are not expected to increase as a result of the 2007/2008 negative 5.1 percent return. In fact, with the rate smoothing policies at CaIPERS, the estimated impact of the negative 5.1 percent investment return is a decrease up to 0.1 percent of payroll in expected 2010/2011 employer rates. This assumes that all other actuarial assumptions are realized in aggregate. It is important to note that in recent years, the demographic experience of most plans translated to increases in employer rates. By now, you should have received your actuarial valuation report as of June 30, 2007, which set employer contribution rates for fiscal year 2009/2010. That actuarial valuation also contained an estimated employer contribution rate for fiscal year 2010/2011. However, due to timing and availability of data, that report projected the 2010/2011 employer rate using the preliminary estimated negative 2.5 percent rate of return rather than the actual negative 5.1 percent investment for fiscal 2007/2008. The projected employer contribution rate for 2010/2011 shown in the annual valuation report should be about 0.1 percent of payroll higher than the figure contained in this most recent report. Circular Letter # 200 - 056 -08 - 3 - November 18, 2008 IMPACT ON 2011/2012 PUBLIC AGENCY EMPLOYER RATES The investment return for fiscal year 2008/2009 will first impact public agency employer contribution rates in the 2011/2012 fiscal year. As a result of the rate stabilization method adopted by the Board, the impact on employer rates will be greatly mitigated. However, the smoothing method adopted by CaIPERS imposes a corridor of 80 percent to 120 percent of the market value of assets when determining the smoothed actuarial value of assets. Stated another way, the 15 year smoothing method stops when the actuarial value of assets hits 120 percent of the market value of assets or 80 percent of the market value assets. The corridor limit will be hit if the 2008/2009 investment return reaches about negative 13 percent. Investment return lower than negative 13 percent will produce a significantly greater impact on employer rates. Note that the impact on employer rates will vary from plan to plan based on the assets of your plan compared to the payroll of active members of your plan. The higher the ratio of assets to payroll, the greater the change in employer rate. The table below shows the estimated impact of various 2008 -2009 investment returns on the employer rate for fiscal 2011/2012. ESTIMATED Change in Employer Contribution Rates in Fiscal 2011/2012 If CaIPERS does experience a negative return in 2008 -2009 as illustrated above, and then returns to its anticipated 7.75 percent investment return, employer rates would likely continue to rise slowly over time. Returns in excess of 7.75 percent in subsequent years would be necessary to prevent a steady rise in employer rates. For example, if the 2008 /2009 fiscal year ends with an investment return of negative 20 percent, investment returns of 7.75 percent in the next few years would result in increases in employer rates of about 0.2 percent to 0.6 percent of payroll each year. • 1�1 • J Hypot hetical Investment Return for 2008 -2009 -20% -15% -10% 0% 7.75% 10% 20% Return Return Return Return Return Return Return Range of Increase Increase Increase Increase Decrease Decrease Decrease Estimated of about of about of about of about of less than of about of about Changes in 2% to 5% 1% to 2% 0.2% to 0.1% to 0.1% of 0.1% to 0.2% to Rates in Fiscal of Payroll of Payroll 0.5% of 0.2% of Payroll 0.2% of 0.5% of Year 2011/2012 1 1 Payroll I Payroll I Payroll I Payroll If CaIPERS does experience a negative return in 2008 -2009 as illustrated above, and then returns to its anticipated 7.75 percent investment return, employer rates would likely continue to rise slowly over time. Returns in excess of 7.75 percent in subsequent years would be necessary to prevent a steady rise in employer rates. For example, if the 2008 /2009 fiscal year ends with an investment return of negative 20 percent, investment returns of 7.75 percent in the next few years would result in increases in employer rates of about 0.2 percent to 0.6 percent of payroll each year. • 1�1 • J • Circular Letter # 200 - 056 -08 - 4 - November 18, 2008 IMPACT ON FUNDED STATUS CalPERS determines a plan's funded status by comparing the market value of assets to the accrued liability. The table below displays the average funded status of CalPERS public agency plans as of June 30, 2007. The table also shows the estimated funded status as of June 30, 2008 based on the negative 5.1 percent return during 2007/2008. The table below provides estimated average funded status for CalPERS public agency plans as of June 30, 2009 under various possible investment return scenarios. • ESTIMATED Funded Status on a Market Value of Assets Basis as of June 30, 2009 Based on Hypothetical Investment Returns Funded Status on a ESTIMATED Funded Market Value of Status on a Market -10% Return Assets Basis as of Value of Assets Basis 10% Return June 30, 2007 as of June 30, 2008 Average Public Agency 70% 74% Miscellaneous Plan 103% 89% Average Public Agency PA (Safety) 63% Safety Plan 99% 85% The table below provides estimated average funded status for CalPERS public agency plans as of June 30, 2009 under various possible investment return scenarios. • ESTIMATED Funded Status on a Market Value of Assets Basis as of June 30, 2009 Based on Hypothetical Investment Returns CalPERS cannot predict what the rest of the fiscal year will bring in the way of investment return; therefore, we are providing these scenarios to employers in order to build awareness of the potential impacts due to the global market downturn and to assist administrators with long term planning. CalPERS will continue to utilize our full range of resources and talents to protect our employer and member financial interests today and into the future. If you wish to discuss these issues further, please contact your CalPERS actuary at 888 CalPERS or (888 -225- 7377). Ronald L. Seeling, Chief Actuary • Actuarial & Employer Services Branch Hypothetical Investment Return for 2008 -2009 -20% Return -15% Return -10% Return 0% Return 7.75% Return 10% Return 20% Return PA Misc 66% 70% 74% 82% 89% 91% 99% PA (Safety) 63% 67% 71% 79% 85% 87% 95% CalPERS cannot predict what the rest of the fiscal year will bring in the way of investment return; therefore, we are providing these scenarios to employers in order to build awareness of the potential impacts due to the global market downturn and to assist administrators with long term planning. CalPERS will continue to utilize our full range of resources and talents to protect our employer and member financial interests today and into the future. If you wish to discuss these issues further, please contact your CalPERS actuary at 888 CalPERS or (888 -225- 7377). Ronald L. Seeling, Chief Actuary • Actuarial & Employer Services Branch RESOLUTION NO. 2008 -761 A RESOLUTION OF THE BOARD OF DIRECTORS OF THE COSTA MESA SANITARY DISTRICT ORDERING THAT PUBLICATION OF ORDINANCE NO. 71 REVISING THE DISTRICT'S OPERATING RESERVE REQUIREMENTS HAS BEEN PUBLISHED WHEREAS, the Board of Directors on September 18, 2008 adopted Ordinance No. 71 Revising the District's Operating Reserve Requirements amending Section 4.04.010 of the Operations Code of the Costa Mesa Sanitary District Operations Code; WHEREAS, that Ordinance was published in the Newport Beach /Costa Mesa Daily Pilot on September 30, 2008; and WHEREAS, Health and Safety Code Section 6490 provides that an order of the Board that publication has occurred is conclusive evidence that publication has properly been made; NOW, THEREFORE, the Board of Directors does hereby resolve: That it is hereby ordered and decreed that publication of Ordinance No. 71 amending the Operations Code by revising the District's Operating Reserve Requirements has occurred. PASSED and ADOPTED on this 19`' day of December 2008. Secretary, Costa Mesa Sanitary District President, Costa Mesa Sanitary District Board of Directors Board of Directors • STATE OF CALIFORNIA ) COUNTY OF ORANGE ) SS CITY OF COSTA MESA ) I, Joan Revak, Clerk of the Costa Mesa Sanitary District, hereby certify that the above and foregoing Resolution No. 2008 -761 duly and regularly passed and adopted by said Board of Directors at a regular meeting thereof held on the 19th day of December 2008. IN WITNESS WHEREOF, I have hereunto set my hand and affixed the seal of the Costa Mesa Sanitary District, this day of 2008. Clerk of the Costa Mesa Sanitary District • ,7 • L r • LAW OFFICES OF HARPER & BURNS LLP A MAITEU LIABR.rIY PARTNPRSW INCLUDING ,A PROFESSIONAL CORPORATION -A PROFESSIONAL CORPORATION To: Manager/District Engineer From: District- Counsel Date: November 14, 2008 Re: Prequalif cation of Contractors Facts RIVERSIDE / SAN .EERNARDINO (951)674 -0698 District desires to construct its new district yard building and desires to meet LEED "Gold' standards. This type of construction might require. that a contractor have familiarity with the LEED standards and processes. Issue May the District " prequalify" contractors before those contractors can submit a bid? Analysis State law allows for certain prequalificaton of bidders for construction projects. Public Contract Code section 20101 provides, in pertinent part, that a public entity may require each prospective bidder to submit a standardized questionnaire and financial statement in a form specified by the entity, including a complete statement - of the prospective bidder's experience in performing. public works. The Department of Industrial Relations, (DIR) must develop model guidelines for rating bidders and the standardized questionnaire. The questionnaire and financial` statement shall be verified under oath and do not become public records. We are required by that statute to adopt a uniform system of rating bidders on the basis of the questionnaires-and financial statements: The:system must be based on objective criteria. We are .also required to have an appeals process as described in the statute (attached). Therefore, we have the authority to "prequalify" and, to a limited extent, engage in a selection. Process that allows determinations based on relative superiority. This is not absolute but allows much greater selection flexibility than the "lowestl responsible. bidder standard.. Since the 'DIR is required to develop guidelines and forms; this also has the advantage of having some uniformity without the District having to create the "system." 453 S. GLASSELL STREET JOHN IL HARPER* ORANGE, CAUFOMA 92866 ALAN IL BURNS COLIN R. BURNS (714) 771 -7728 FAX (714j ?444356 OFCUVN9EL. JUDI.A. CURTIN- w .harperbumsxom MICHAEL MONTGOMERY- THOMAS W. ALLEN -A PROFESSIONAL CORPORATION To: Manager/District Engineer From: District- Counsel Date: November 14, 2008 Re: Prequalif cation of Contractors Facts RIVERSIDE / SAN .EERNARDINO (951)674 -0698 District desires to construct its new district yard building and desires to meet LEED "Gold' standards. This type of construction might require. that a contractor have familiarity with the LEED standards and processes. Issue May the District " prequalify" contractors before those contractors can submit a bid? Analysis State law allows for certain prequalificaton of bidders for construction projects. Public Contract Code section 20101 provides, in pertinent part, that a public entity may require each prospective bidder to submit a standardized questionnaire and financial statement in a form specified by the entity, including a complete statement - of the prospective bidder's experience in performing. public works. The Department of Industrial Relations, (DIR) must develop model guidelines for rating bidders and the standardized questionnaire. The questionnaire and financial` statement shall be verified under oath and do not become public records. We are required by that statute to adopt a uniform system of rating bidders on the basis of the questionnaires-and financial statements: The:system must be based on objective criteria. We are .also required to have an appeals process as described in the statute (attached). Therefore, we have the authority to "prequalify" and, to a limited extent, engage in a selection. Process that allows determinations based on relative superiority. This is not absolute but allows much greater selection flexibility than the "lowestl responsible. bidder standard.. Since the 'DIR is required to develop guidelines and forms; this also has the advantage of having some uniformity without the District having to create the "system." Costa Mesa Sanitary District Prequalification of Contractors November 14, 2008 • Page 2 Alternatively, we could rely on the fact that competitive bidding is only required for sanitary district "sewer facilities" projects (Public Contract Code § 20800) and determine that we have the authority to make a selection without bidding at all, except to the extent required by our District Operations Code. Conclusion I recommend that we use the DIR forms and guidelines which can be found at www.dir.ca.gov/prequal.htm. We should also assert that we are not required by state law to bid, as the project is not a sewer facility, and we should assert that we are only required to follow our Operations Code which allows greater latitude for competitive bidding. I fully s port your idea that we prequalify due to the uniqueness of the project. Alan R. Burns District Counsel cc: Assistant Manager Clerk of the District • Robert Thornton Architects, Inc. P.O. Box 1512 - Newport Beach m CA 9265 9 -1 51 2 (949) 650 -9876 m FAX (949) 215 -5927 Contractor Selection Process Construction of District Yard 174 W. Wilson Street, Costa Mesa 1. Make contact and compile a list of 10 to 15 contractors to enquire if they would be interested in the project. Anticipated completion date of 2. Send contractors "Pre - qualification Questionnaire" based on Department of Industrial Relations guidelines and ask interested contractors to forward their qualifications (RFQ) and answered questionnaire to CMSD HQ. Preliminary deadline for submission is 3. The selection team consisting of CMSD Staff, RTA, and LEED consultant will review the qualifications and score the findings. Date of completion scheduled for 4. Qualified responders will be asked to meet with CMSD staff, RTA, and LEED consultant to conduct a question and answer interview. Anticipated completion date is 5. Successful candidates will be issued plans and specifications. Upon issuance of plans and specifications the contractor will be given a time period of two weeks (14 calendar days) in which to complete the written bid proposal form and construction schedule for the construction of the site and building. 6. Upon receipt of the bids, CMSD staff, RTA, and LEED consultant will review bids and produce a list of the three most qualified and competent contractors. Anticipated completion date is 7. Successful bidding contractors will be asked to one additional question and answer interview to qualify their bids and discuss their concept and methodology in the construction of the building and site. Anticipated completion date is 8. The three most qualified bids will be presented to the Board of Directors along with a recommendation from the selection team for consideration by the Board. 9. The Board of Directors will make the award, preliminarily scheduled for the regular meeting of (fourth Thursday of the month) , 2009. 11/15/08 Facts. The District' regulates :sewer laterals. The City of Costa Mesa also desires to regulate Sewer laterals within their common territory. A. difference of opinion has recently arisen regarding lateral construction/repair methods. 0 Issue Can the City regulate sewer laterals after the District has exercised its authority to regulate sewer laterals? Analysis The answer is set forth in Home Gardens Sanitary District v. City of Corona (2002) 96 Cal.App.4th 87, which held that when a District has exercised its lawful authority within its territory, a general, law city with the same authority may not thereafter exercise its authority, As you know the district pre - existed the City. The District has exercised its authority over sewers and, in particular, sewer laterals. It has done so by making lateral maintenance the responsibility of the owner; by providing standards for construction, and connection to our,sewer mains, and by providing a grant program for CCTV and repair. In accordance with Health & Safety Code § 6520, we have compelled all residents and property .owners to connect to our system. In HGSD v. Corona, the District had similarly laid a sewer system, in the streets and required all property to connect to that system. The City of Corona determined that they also had the power to regulate sewer -and attempted to lay a :competing sewer system in new streets in a redevelopment area and required new development to connect to its ,lines. The District challenged that action and the Court of Appeal recognized that when a sanitary district acts, it is • LAW OFFICES OF HARPER & BURNS LLP • A LU07YD LIAHILrrY PARTNERSHIP INCLUDING A- PRQT.WONAL CORPORAMN. 453 S GLASSELL.STREET .JOHN K. HARPER • ORANGE; CALIFORNIA 92866 RIVERSIDE I SARI BERNARDIbi ALAN R. BURNS (951).674 -0698 COLIN R. BURNS (714) 7714728 FAX (714) 744 -3350 OF COUNEL - JUDI A. CURTIN- www.harperbti rw.com, MICHAEL MDNTGOMERY• THOMAS W:;ALLEN •A PROPPSSIONAL CORPORAMN I To: Manager/District Engineer From District Counsel Date: November 17 2008 Re: Sewer Lateral Regulation Facts. The District' regulates :sewer laterals. The City of Costa Mesa also desires to regulate Sewer laterals within their common territory. A. difference of opinion has recently arisen regarding lateral construction/repair methods. 0 Issue Can the City regulate sewer laterals after the District has exercised its authority to regulate sewer laterals? Analysis The answer is set forth in Home Gardens Sanitary District v. City of Corona (2002) 96 Cal.App.4th 87, which held that when a District has exercised its lawful authority within its territory, a general, law city with the same authority may not thereafter exercise its authority, As you know the district pre - existed the City. The District has exercised its authority over sewers and, in particular, sewer laterals. It has done so by making lateral maintenance the responsibility of the owner; by providing standards for construction, and connection to our,sewer mains, and by providing a grant program for CCTV and repair. In accordance with Health & Safety Code § 6520, we have compelled all residents and property .owners to connect to our system. In HGSD v. Corona, the District had similarly laid a sewer system, in the streets and required all property to connect to that system. The City of Corona determined that they also had the power to regulate sewer -and attempted to lay a :competing sewer system in new streets in a redevelopment area and required new development to connect to its ,lines. The District challenged that action and the Court of Appeal recognized that when a sanitary district acts, it is • Costa Mesa Sanitary District Sewer Lateral Regulation November 17, 2008 Page 2 exercising part of the police power of the state which is superior to the police power of a city, since if the city were to do so it would be acting in conflict with state general law. As the Court noted in its conclusion, when a district acts to provide sewer service and requires all property to connect to its system, a general law city may not thereafter regulate. That is because in determining to be the exclusive provider, the District was exercising the authority of the state. Attached is a copy of the case and a copy of the California Jurisprudence summary of the law. As you know, I successfully argued dome Gardens. Conclusion For these reasons and others not mentioned herein, since the District has "regulated sewer laterals and provided construction standards for those laterals that connect to District's sewer system, the City is prohibited from regulating sewer laterals or specifying construction standards. If I can 7 iovide further information, please let me know. Alan R. Burns District Counsel cc: Assistant Manager • • westlaw® CAJUR DRAINS § 36 Page 1 27B Cal. Jur. 3d Drains and Sewers § 36 California Jurisprudence 3d Database updated April 2008 Drains and Sewers I1I. Sanitary Districts Topic Summary Correlation Table References § 36. Powers with respect to enumerated activities— Effect conflict with county or city legislation West's Key Number Digest West's Key Number Digest, Environmental Law X378 West's Key Number Digest, Health x`-'369 West's Key Number Digest, Municipal Corporations X711 Sanitary districts are created pursuant to state law[1] and are statutorilyM authorized to collect and dispose of solid waste. In doing so, they exercise a portion of the police power of the state within their district boundaries, which is superior to the police powers exercised by cities or counties to the extent that they conflict. Thus, where a general law of the state grants certain powers to sanitary districts within their boundaries, the county or city may not exercise its police power to override those district powers, because such action would be in conflict with the general laws of the state. A county's attempt to do so is void. Likewise, any attempt by a city to exercise its police powers in a way that limits a district's statutory authority conflicts with state law and is void.[3] Where a district has constructed sewers and has adopted that requirement, its decision that it will be the sole provider of sewer service within its boundaries has the force of state law. Although a city has, under its police power, the authority to provide sewer service to its residents in the absence of any competing authority, it must yield when, the district, as the extension of the state, has decided to exercise exclusive jurisdiction within that portion of the city that is within the district.[41 JENj_1 Health & Saf. Code, §§ 6400 to 6830. fFN21 Health & Saf. Code § 6518.5. rFN31 Home Gardens Sanitary Dist. v. City of Corona. 96 Cal. App. 4th 87, 116 Cal. Rptr. 2d 638 (4th Dist. 2002). FN4 I Home Gardens Sanitary Dist. v. City of Corona, 96 Cal. App. 4th 87, 116 Cal. Rptr. 2d 638 (4th Dist. 2002). © 2008 Thomson/West. No Claim to Orig. U.S. Govt. Works. CAJUR DRAINS § 36 U © 2008 Thomson Reuters/West. No Claim to Orig. US Gov. Works. Westl'aw. 96 Cal.AppAth 87 96 Cal.AppAth 87, 116 Cal.Rptr.2d 638, 02 Cal. Daily Op. Serv. 1467, 2002 Daily Journal D.A.R. 1777 Court of Appeal, Fourth District, Division 2, California. HOME GARDENS SANITARY DISTRICT, Plaintiff and Appellant, V. CITY OF CORONA et al., Defendants and Appellants. No. E029777. Feb. 11, 2002. Certified for Partial Publication.rn• FN* Pursuant to California Rules of Court. rules 976(b) and 976.1, this opinion is certified for publication with the exception of part A. Sanitary district brought action against general -law city and city council, seeking declaratory and injunctive relief and a writ of mandate after city unilaterally determined that properties in area where both district and city provided sewer service were required to connect to city's sewer system. The Superior Court, Riverside County, No. 347746,Sharon J. Waters, J., issued injunction and writ of mandate, but declared that both district and city had right to provide sewer service in the area. District appealed, and city and city council cross - appealed. The Court of Appeal, McKinster, J., held that: (1) city could not restrict district's right to collect sewage in district's area, and (2) district had right to prevent city from collecting sewage in that area. Affirmed as modified. West Headnotes IL Counties 104 X21.5 104 Counties 104II Government 1041](A) Organization and Powers in General 104k21.5 k. Governmental Powers in General. Most Cited Cases Municipal Corporations 268 0;�592(1) Page 1 268 Municipal Corporations 268X Police Power and Regulations 268X (A) Delegation, Extent, and Exercise of Power 268k592 Concurrent and Conflicting Exercise of Power by State and Municipality 268k592(1) k. In General. Most Cited Cases The scope of the police power of a county or city, although very broad, is nevertheless subordinate to state law; accordingly, local regulations that conflict with the general law are void. West's Ann.Cal. Const. Art. 11, § 7. IL Municipal Corporations 268 X711 268 Municipal Corporations 268XI Use and Regulation of Public Places, Property, and Works 268X] (B) Sewers, Drains, and Water Courses 268k71 1 k. Power to Control and Regulate. Most Cited Cases If a general law of the state grants certain powers to sanitary districts within their boundaries, the county or city may not exercise its police power to override those district powers, because such action would be in conflict with the general laws of the state. West's Ann.Cal. Const. Art. 11. � 7; West's Ann.Cal.Health Safety Code § 6400 et seq. Ll Municipal Corporations 268 X711 268 Municipal Corporations 268X1 Use and Regulation of Public Places, Property, and Works 268X1 B Sewers, Drains, and Water Courses 268k71 1 k. Power to Control and Regulate. Most Cited Cases General -law city could not impose restrictions on sanitary district's right, conferred by state law, to collect sewage within district's area, which overlapped with city's sewage collection area; district had exercised its statutory authority to provide sewer services by constructing trunk lines in the streets within its boundaries and by requiring all property © 2008 Thomson Reuters/West. No Claim to Orig. US Gov. Works. • • • • • 96 Cal.AppAth 87 Page 2 96 Cal.AppAth 87, 116 Ca1.Rptr.2d 638, 02 Cal. Daily Op. Serv. 1467, 2002 Daily Journal D.A.R. 1777 within its boundaries to connect to those sewers when they require sewage disposal services. West's Ann.Cal. Const. Art. 11, & 7; West's Ann. Cal. Health & Safety Code §� 6512, 6518, 6520. 141 Municipal Corporations 268 x'65 268 Municipal Corporations 268III Legislative Control of Municipal Acts, Rights, and Liabilities 268k65 k. Local Legislation. Most Cited Cases A chartered city that has adopted a charter with a home rule provision is exempt from the conflict with general laws restriction of the state constitution, and thus ordinances enacted in a charter city relating to matters which are purely municipal affairs prevail over state laws covering the same subject. West's Ann.Cal. Const. Art. 11, §§ 5(a) 7. 151 Municipal Corporations 268 X64 268 Municipal Corporations 268III Legislative Control of Municipal Acts, Rights, and Liabilities 268k64 k. Nature and Scope of Legislative Power in General. Most Cited Cases A general -law city does not have the power to override state law. M Municipal Corporations 268 X63.15(3) 268 Municipal Corporations 26811 Governmental Powers and Functions in General 268k63 Judicial Supervision 268k63.15 Particular Powers and Functions 268k63.15(3) k. Police Power and Regulations. Most Cited Cases An ordinance enacted pursuant to a municipality's police powers may be nullified if palpably unreasonable, arbitrary, or capricious. Lj Municipal Corporations 268 X711 268 Municipal Corporations 268XI Use and Regulation of Public Places, Property, and Works 268XI (B) Sewers, Drains, and Water Courses 268k711 k. Power to Control and Regulate. Most Cited Cases Municipal Corporations 268 X712(5) 268 Municipal Corporations 268XI Use and Regulation of Public Places, Property, and Works 268X1 Sewers, Drains, and Water Courses 268012 Connections with Sewers or Drains 268k712(3) Right or Obligation to Connect; Fees 268k712(5) k. Compelling Connection. Most Cited Cases Sanitary district had right to prevent general -law city from providing sewer service within district's area, despite fact that area overlapped with city, where district had constructed sewers in city streets pursuant to state statute and had adopted requirement compelling all property owners requiring sewage disposal in district to connect to its sewers. West's Ann.Cal. Const. Art. 11. $ 7, West's Amr.Cal.Health & Safety Code §§ 6518, 6520. * *639 *88 Harper & Bums and Alan R. Burns. Orange, for Plaintiff and Appellant. *89 Best Best & Krieger, Indian Wells, Victor L. Wolf, Riverside, and * *640Kevin T. Collins. Sacramento, for Defendants and Respondents. OPINION MCKINSTER, J. A sanitary district exercises its statutory authority to construct sewers within its boundaries and to require all property owners to connect to those sewers when they need sewer service. A city then annexes part of the land within the sanitary district and imposes restrictions on the ability of property owners within the annexed portion of the district to connect to the district's sewers. Does the district have the right to prevent the city from enforcing those restrictions? If so, does the district also have the exclusive right to provide sewer services within the common area? The trial court enjoined the city from preventing property owners from connecting to the district's sewers but declared that both agencies had the right to provide sewer service to the area. Both sides appeal. We conclude that the trial court correctly enjoined the city but erred by failing to recognize that © 2008 Thomson Reuters /West. No Claim to Orig. US Gov. Works. 96 Cal.AppAth 87 Page 3 96 Cal.AppAth 87, 116 Cal.Rptr.2d 638, 02 Cal. Daily Op. Serv. 1467, 2002 Daily Journal D.A.R. 1777 the district has exclusive jurisdiction to provide sewer service within its boundaries, including to territory that is also within the city. Accordingly, we modify the judgment to declare that the district has exclusive jurisdiction. FACTUAL AND PROCEDURAL BACKGROUND The Home Gardens Sanitary District (" District ") is a sanitary district organized and existing pursuant to the Sanitary District Act of 1923. (Health & Saf.Codc. , 6400 et seq.) As such, it has the statutory authority to construct and operate sewage collection and treatment facilities. (Id., 6512 subd. (a).) It has provided sewer service to the area in the vicinity of the intersection of Magnolia Avenue and East Sixth Street ( "the Area ") since 1963. In 1986, the city initiated, and the county's Local Agency Formation Commission ( "LAFCO ") approved, an annexation of unincorporated territory that includes the Area. As a result, the Area is within the territorial jurisdiction of both the District and the city. Like sanitary districts, cities also have the statutory authority to provide sewer service. (Gov.Code, 38900. ) During the annexation proceedings before LAFCO, it was noted that the overlapping boundaries of the two agencies would create the potential for the duplication of sewer services. *90 Although the commission's staff recommended that the city and the District "work together within the next few years to arrive at the best solution for delivering sewer service within the city under a single purveyor," the commission did not order the two agencies to do so. The city and the District did not agree to a single purveyor of sewer services for the Area. Instead, in 1999 the city adopted a policy that property in the Area could connect to the District's sewers only if (1) the property "fronted" on a street with a District sewer line, (2) there was no city sewer line in that street, and (3) the District had entered into an interagency agreement with the city. All other property would be required to connect to the city's sewage collection system, even if some other side of that property adjoined a street with a District sewer. The District sued the City of Corona and its city council (collectively, " City"), seeking declaratory and injunctive relief and a writ of mandate. After a trial in which the parties submitted evidence solely in the form of written declarations and a request for judicial notice, the trial court found: "The City's unilateral attempt to determine which properties may be served by District in the overlapping area was not a valid exercise of the City's police power * *641 but was instead an arbitrary, capricious and invalid attempt to usurp District's authority and power to provide sewer service within its territorial boundaries." Accordingly, the trial court entered a judgment (l) authorizing the issuance of a peremptory writ of mandate that directs the City to set aside its sewer - connection policy as to the Area, (2) permanently enjoining the City from interfering with the District's power to provide sewer service within the District, and (3) declaring that both the District and the City have the right to provide sewer service within the Area. The District appeals, challenging only the third portion of the judgment. The City cross - appeals from the judgment, challenging the first and second portions. ISSUES ON APPEAL Although the parties frame the issues somewhat differently, we understand the principal issues to be three in number: (1) Is the action untimely? (2) Does the City have the right to interfere with the District's exercise of its statutory powers? (3) Does the District have the exclusive right to provide sewer service within the Area? *91 ANALYSIS A. BECAUSE LAFCO MADE NO DECISION REGARDING SEWER SERVICE, TILE DISTRICTS ACTION IS NOT AN UNTIMELY CHALLENGE TO A LAFCO DECISION' FN ** See footnote *, mate. B. THE TRIAL COURT DID NOT ERR BY ENJOINING THE CITY FROM INTERFERING WITH THE DISTRICT'S EXERCISE OF THE POWERS CONFERRED UPON THE DISTRICT BY STA TE LA W. © 2008 Thomson Reuters/West. No Claim to Orig. US Gov. Works. • • 0 r� LJ • 96 Cal.App.4th 87 Page 4 96 Cal.App.4th 87, 116 Cal.Rptr.2d 638, 02 Cal. Daily Op. Serv. 1467, 2002 Daily Journal D.A.R. 1777 The fundamental issue is whether the City may use its general police power to override the District's authority to provide sewer service. As the trial court correctly concluded, it may not. The identical issue was raised on substantially similar facts in Rodeo Sanitary Dist. v. Board of Supervisors (1999) 71 Cal.App.4th 1443, 84 Cal.Rptr.2d 601 Rodeo . There, two sanitary districts had served unincorporated areas within Contra Costa County for over 50 years by providing solid waste collection and disposal services. (Id. at p. 1445, 84 Cal.Rptr.2d 601.) In 1991, the county adopted an ordinance requiring anyone performing those services to contract exclusively with the county. 1d. at 1445 -1446, 84 Cal.Rptr.2d 601.) The districts sued, but the county successfully moved for summary judgment. (Id. at p. 1446, 84 Cal.Rptr.2d 601.) j 11 The court of appeal reversed. (Rodeo, supra, 71 Ca1AyAth at p. 1.455, 84 Cal.Rptr.2d 601.) As the court explained (id. at p. 1447, 84 Cal.Rptr.2d 601), our Constitution provides that "[a] county or city may make and enforce within its limits all local, police, sanitary, and other ordinances and regulations," but only to the extent that they are "not in conflict with general laws." (Cal. Const., art. XI, � 7.) It is this constitutionally conferred power that is commonly known as the local government's "police power." (California Rifle & Pistol Assn. v. Citv of West Hollywood (1998) 66 Cal.App.4th 1302, 1310, 78 Cal.Rptr.2d 591.) The scope of the police power of a county or city, although very broad, is nevertheless subordinate to state law. (Candid Enterprises, Inc. v. Grossmont Union High School Dist. (1985) 39 Cal.3d 878, 885, 218 Cal.Rptr. 303, 705 P.2d 876; * *642Birkenfeld v. Cib� ofBerkeley 0976) 17 Ca1.3d 129, 140, 130 Cal.Rntr. 465 550 P.2d 1001.) Accordingly, local regulations that conflict with the general law are void. (IT Corp. v. Solano County Bd. of Supervisors 0 99 1) 1 CalAth 81, 90, 2 Cal.Rptr.2d 513, 820 P.2d 1023.) [21 Sanitary districts are created pursuant to state law (Health & Saf.Code. & 6400 et seq.) and are statutorily authorized to collect and dispose of solid *92 waste (id., § 6518.5). In doing so, "they exercise a portion of the police power of the state within their district boundaries," which is superior to the police powers exercised by cities or counties to the extent that they conflict. (Rodeo, supra, 71 Cal.App.4th at p. 1447, 84 Cal.Rptr.2d 601.) "Where, as here, a general law of the state grants certain powers to sanitary districts within their boundaries, the county or city may not exercise its police power to override those district powers, because such action would be in conflict with the general laws of the state." Ibid. The county's attempt to do so was therefore void. (Id. at pp. 1449 -1450, 84 Cal.Rptr.2d 601.) F31 The same reasoning applies here. Like the districts in Rodeo, the District here is a creature of state law and is exercising the authority conferred by state law to collect and treat sewage. (Health & Saf.Code, & 6512, subd. (a).) Any attempt by the City to exercise its police powers in a way that limits the District's statutory authority conflicts with state law and is void. By imposing the various conditions on the District's right to collect sewage within the Area, the City's policy conflicts with Health and Safety Code section 6512, subdivision (a). Accordingly, the policy is void. The trial court did not err by directing the City to vacate its policy and to enjoin the City from interfering with the District's exercise of its statutory authority. In resisting this conclusion, the City makes four arguments. None have merit. First, the City seeks to distinguish Rodeo by arguing that the rule in that case applies only when a city attempts to interfere with a sanitary district's existing sewage - collection operations, and that here "the District is not currently providing sewer service to properties located in the [overlapping area]...." That argument fails because its factual premise is directly contrary to the trial court's express factual finding that "[t]he District has provided sewer service to the overlapping area since 1963." Not only is that finding supported by substantial evidence, but the City expressly admitted in its answer "that part of the District's sewer trunkline serves the area around where Magnolia Avenue and East Sixth Street come together," i.e., the Area. Accordingly, the purported factual distinction does not exist. The City also contends that it is not interfering with the District's authority because the City is not seeking to force any existing connections to the District's sewers to be disconnected. Instead, the City's policy © 2008 Thomson Reuters/West. No Claim to Orig. US Gov. Works. 96 Cal.App.4th 87 Page 5 96 Cal.AppAth 87, 116 Cal.Rptr.2d 638, 02 Cal. Daily Op. Serv. 1467, 2002 Daily Journal D.A.R. 1777 affects only those parcels of property that are not yet connected to any sewer. This argument also fails, because interference with previously established sewer service is not the only way in which the City can create a conflict. The *93 uncontradicted evidence here is that the District exercised its statutory authority to provide sewer services by constructing trunk lines in the streets within its boundaries (Health & Saf Code, § 6518) and by requiring all property within its boundaries to connect to those sewers when they require sewage disposal services (id., 6520 . The City's policy conflicts with the District's exercise of that authority in the future by attempting to limit the District's ability to connect to parcels of property* *643 within the Area that have not previously required sewer services. Relying on CitX, ofFres)7o v. Pinedale County Water Dist. (1986) 184 Cal.App.3d 840. 229 Cal.Rptr. 275, the City next argues that Rodeo is distinguishable because the area served by the districts in that case was unincorporated, while here the Area was annexed by the City prior to the issuance of the City's policy. It is mistaken. The result was different in Citv of Fresno not because the area in question was within the borders of an incorporated city, but because that city was a chartered city. Cite o Fresno at pp. 842, 844 -845, 229 Cal.Rptr. 275.) f41f51 As Rodeo recognizes, that distinction is critical. (Rodeo supra 71 Cal.App.4th at p. 1449, 84 Cal.Rp1r.2d 601.) A city charter may "provide that the city governed thereunder may make and enforce all ordinances and regulations in respect to municipal affairs...." (Cal. Const., art. XI, _�_5 subd. (a).) With respect to its municipal affairs, a chartered city that has adopted a charter with such a "home rule" provision is thereby exempt from the "conflict with general laws" restriction of section 7, article XI of the state Constihrtion. (Sherwin Williams Co. v. City of Los Anzeles (1993) 4 Cal.4th 893, 897, fn. 1. 16 Cal.Rptr.2d 215, 844 P.2d 534.)As a result, "ordinances enacted in a charter city relating to matters which are purely municipal affairs prevail over state laws covering the same subject." (Conuniitee of Seven Thousand v. Superior Court (1988) 45 Cal.3d 491, 505. 247 Cal.Rptr. 362. 754 P.2d 708. General law cities, by contrast, have no such power to override state law. Because the City is a general law city,FNi the "home -rule" exception has no application here. FN l . Cities within California are classified as either chartered cities or general law cities. (Gov.Code, §§ 34100- 34102; G.L. Mezzelta Inc. v. City of Americana Carrvora (2000) 78 Cal.App.4th 1087, 1092, 93 Cal.Rptr.2d 292.) The City was initially incorporated under the general laws of the state (Deering's Ann. Uncod. Measures (1973 ed.) 1907 -4, p. 21), and it has not asked us to take judicial notice that it ever changed its status by subsequently adopting a charter (see Gov.Code, § 34461). [ 61 Finally, the City contends that: under its police powers, a city may collect and treat sewage; a city's decision to exercise a police power in a particular way must be sustained if the decision is not arbitrary; and the City's decision *94 to provide sewer services in the Area is not arbitrary. That line of reasoning misses the point. While it is true that "[ajn ordinance enacted pursuant to a municipality's police powers may be nullified if palpably unreasonable, arbitrary, or capricious" (Waste Resource Techrzolokies v. Department of Public Health (1994) 23 Cal.App.4th 299. 310. 28 Cal.RptT.2d 422). that is not the only reason that an attempt to exercise the police power might be invalid. As discussed above, and as the City concedes, a city may exercise its police powers only to the extent that it does not conflict with state law. Therefore, even if the local legislation is otherwise valid, it is preempted and rendered void if it conflicts with state law. (Shertivin -14 illiams Co. v. Gh, of Los ,4nQeles supra. 4 Cal.4th at p 897. 16 Cal.Rptr.2d 215, 844 P.2d 534.) As explained above, the City's policy conflicts with state law by limiting the District's exercise of its statutory powers. Therefore, even assuming that the City's policy was entirely reasonable, it would still be invalid. In summary, because the City's policy conflicts with state law, the policy is void, and the trial court properly directed the City to vacate its policy and enjoined the * *644 City from interfering with the District's exercise of its statutory authority. C. THE DISTRICT HAS THE EXCLUSIVE RIGHT TO PROVIDE SEWER SERVICE WITHIN ITS BORDERS. [71 Although the trial court correctly determined that © 2008 Thomson Reuters/West. No Claim to Orig. US Gov. Works. • • • r___, L A 96 Cal.App.4th 87 Page 6 96 Cal.AppAth 87, 116 Cal.Rptr.2d 638, 02 Cal. Daily Op. Serv. 1467, 2002 Daily Journal D.A.R. 1777 the City could not interfere with the District's exercise of its statutory authority, it nevertheless declared "that the Home Gardens Sanitary District and the City of Corona each have the right to provide sewer service" to the Area. In its statement of decision, the trial court explained this portion of its judgment by opining that "[t]he statutory and case law submitted by the parties provided no basis to determine that either party has rights superior to the other." In this, the trial court erred. As explained above, our Constitution provides that state law is superior to local legislation. (Cal. Const., art. XI, "7.) The District is exercising the power of the state, which prevails over the City's police powers to the extent that they conflict. State law authorizes the District not only to construct its sewers in any public street (Health & Saf.Code, § 6518), but also to "compel all residents and property owners in the district to connect their houses and habitations and structures requiring sewerage ... disposal service with the sewers ... in [the] streets "(id., § 6520). Here, the District has constructed those sewers and has adopted that requirement. Its decision that it will be the sole provider of sewer service within its boundaries has the force of state law. Although the City has, under its police power, the *95 authority to provide sewer service to its residents in the absence of any competing authority, it must yield when, as here, the District, as the extension of the state, has decided to exercise exclusive jurisdiction within that portion of the City that is within the District. DISPOSITION The judgment is modified by deleting the third paragraph and by replacing it with the following: "The Home Gardens Sanitary District has the right to prevent the City of Corona from providing sewer service to property within the territorial boundaries of the district to the extent that they overlap with those of the city." As modified, the judgment is affirmed. The District shall recover its costs on appeal. We concur: HOLLENHORST, Acting P.J., and WARD, J. Cal.App. 4 Dist.,2002. Home Gardens Sanitary Dist. v. City of Corona 96 Cal.AppAth 87, 116 Cal.Rptr.2d 638, 02 Cal. Daily Op. Serv. 1467, 2002 Daily Journal D.A.R. 1777 END OF DOCUMENT © 2008 Thomson Reuters/West. No Claim to Orig. US Gov. Works. 12!08 %2008 11:35 FAX 714 744 3350 HARPER AND BURNS LLF 4 JOHN R. HARPSK' �,LkN R. DURN5 Cot".; R, PURM6 or cLV7NS� 1LDIA CUATIN' MICHAEL MONTGOMERY' THOMAS W ALLEN LAW OFFICES OF HARPER & BURNS LLP LI1H77EO LIADILATY P&Wrh F.R6HIP INCLUDING A I'I+OMSIONM- CORPORATION 05 ?5 GLA4SELL STREET ORANOC, CALIFORNIA 02666 (710) 771 -7728 FAX (714) 744.3350 www.haiperburT15 com 'A PROO'LSSIONNt CORPORATION To: Honorable President and Board of Directors Prom: District Counsel Date: December 8, 2008 Re: "No Solicitation" Sign Law R1'&•'1PYL5AN BnNO [95 t i � >c -0oS6 CVUZ The City of Costa Mesa allows citizens to post a "No Solicitation" sign on their homes. No persons may then solicit a house that has been so posted. The issue for this memorandum is whether the no solicitation Nile applies to a person who is conducting door -to -door political canvassing. Case law reveals that the Supreme Court has approved. ordinances allowing homeowners to post "No Solicitation" signs in the context of commercial speech or speech involving the solicitation of funds for political or charitable causes, The Court has nol. squarely addressed the issue in the context of pure political speech without the solicitation of fonds. It appears to us; however, that the Court would probably uphold a law prohibiting political canvassing at houses which had posted.an appropriate sign. See Village of Schaumburg v- CiWzens fvr a Better Environment, 444 U.S. 620, 639 (19$0). Even if such bans are permitted, the remaining issue is whether the City's solicitation ban actually applies to pure political canvassing. The sign provided, by Costa Mesa (attached) references Municipal Code section 9 -137 which provides: No person, either directly or indirectly, shall distribute, deposit, place, throw, scatter, or cast any handbill or any other printed or wrritten advertising matter in or upon any private vard, gxounds, walk, porch, steps, mail box, vestibule, driveway, house, residence, building or other private property •where die owner or occupant of such property has expressed an objection to such distribution. As you can see, the section referenced by Costa Mesa's "Nlo Solicitation" sign only addresses written materials such as "handbill[sl or any other printed or written advertising matter," and does not address verbal canvassing. DEC -78 -2078 11:09 714 744 3350 95% P.72 12 %08 %2008 11:36 FAX 714 744 3350 Costa Mesa Sanitary Distnct "No Solicitation" Sign Law December S. 2008 Page y HARPER AND DURi \'S LLP [003 We have drafted a letter to the Costa Mesa City Attomey asking for the City's position regarding pure political canvassing. Our letter is attached. We will forv:ard the City's response to the Board upon re ipt. Alan R. Bums District Counsel cc, Managei!District Engineer DFC- GAR - ;?nnR 1 1: t R 714 744 :3---,50 95 P.0 , C7 r� 1 12%08!2008 11:36 FAX 714 744 3350 r� JOHN R "ARMR' ALAN K. DUR.N's CDLth li DURNS OF COUNSEL Jt,:01 A. CliRTIN' NtI(,14AEL MON TGO,'ISERN 'CI IOMAS k' ALLEN 'A 7R0'L'7510N4. LD37CIL ,ION December 5, 2008 Sent via U -S. Mail HARPER AND BURNS LLP LAW OFFICES of HARPER & BURNS LLP I.WITE0 1_1,k0WP POIIEa;r111• INCLUDING A yKDFE5510:, \L CU�I A710x Kimberly H. Barlow, Esq. Costa Mesa City Attorney ]ones & Mayer LLP 3777 North Harbor Boulevard Fuller-ton, California 92835 ey 1 S. GLAssELL STk.ECT 0k., 1NGE. CkLIF'OkNIA 4,N61: (714', 771 -77' -6 FAX (rlal J•1.73t0 Re: City of Costa Mesa "No Solicitation" Sigr[ Program X1004 I45IIe74 -JOOR+ Dear Kim: As a follow -up to my previous E -mail, a Board Member inquired as to whether Costa I Mesa's "No Solicitation" Sign Program and Municipal CodE sectior► 9 -137 apply to door -to -door i i political canvassing. Section 9 -137 provides: No person; either directly or indirectly, shall distribute. deposit, place, throw, scatter, or cast any handbiii or any other printed or °�ritten advertising matter in or upon any private yard, grounds, walk; porch, steps, mail box, vestibule, driveUlay, house, residence, building or other private property where the owner or occupant of such property has expressed an objection to such. distribution. On its face, Section 9 -137 only applies to w tten, ; °.nd not verbal; communication. Further, it appears that Section 9137 only applies to commercial speech. Nonetheless, because signs issued by Costa Mesa (attached) apply to "soliciting' and " advertising," we hope to obtain the City's position as to whether the prohibition applies to non - commercial speech, verbal and written, and, more specifically, door -lo -door political canvassing. We thank, you in advance for Your reply. Very truly yours .flan Bums District Counsel Costa Mesa `unitary District DFr -M -MRR 1 1 : 1 n 714 744 3350 95% P.04 F-� • Santa -Ana Wver FCood-('rotection - Agency RECEIVED DEC ' 8 �g Executive Director December 3, 2008 Donald J. Martinson COSTA MESA u alloy D`sjgICr �ater District commentary on the dedication ceremony, especially the impressive and memorable 17 -gun salute by the U.S. Army Artillery Unit. Mailing Address P.O. Box 4048 To thank you and the U.S. Army Corps of Engineers for providing a fitting Santa Ana, CA 92702 -4048 tribute to Victor V. Veysey we have enclosed a picture of you with Herb Phone Nakasone, Santa Ana River Flood Protection Vice - Chairman, and me in (714) 834 -5142 front of the Victor V. Veysey kiosk alongside the trail at the foot of Prado Fax: Dam. The plaque I am holding will be placed on a pedestal in front of the (714) 834.4572 kiosk. Location 300 N. Flower, Room 720 We also want to thank you and your office for supporting the construction Santa Ana CA 92702 -5000 of the Santa Ana River Mainstem Project throughout your term. We are all hoping your term will be extended by the incoming administration especially to assist in revitalizing our nation's economy by funding needed public works projects such as the Santa Ana River Mainstem Project. We believe the U.S. Army Corps of Engineers can and should be a major player and contributor in revitalizing our nation's economic recovery by accelerating its construction projects currently underway. The Prado Dam feature of the Santa Ana River Mainstem Project is one of those public works projects currently under construction by the U.S. Army Corps of Engineers which could be immediately accelerated if additional funding is provided. The acceleration of this essential infrastructure project would contribute significantly towards the recovery of the Southern California construction economy. Page 1 of 2 Honorable John Paul Woodley Jr. Members Assistant Secretary of the Army for Civil Works City of Anaheim City of Buena Park U.S. Army Corps of Engineers City of Cypress 108 Army Pentagon, Room 3E446 City of Fountain Valley City of Fullerton Washington, DC 20310 -0108 g � City of Garden Grove City of Huntington Beach City of Irvine City of Newport Beach Dear Mr. Woodley: City of Orange City of Placentia City of Santa Ana The Santa Ana River Flood Protection Agency would like to congratulate City of Seal Beach you and the U.S. Army Corps of Engineers for arranging a spectacular City of Stanton City of Tustin event at Prado Dam on October 3, 2008 to commemorate the City of Westminster accomplishments of Victor V. Veysey, the first Assistant Secretary for Civil City of Yorba Linda County of Orange Works, by naming the Santa Ana River Trail in his honor. It is also a Costa Mesa Sanitary District tribute to your office for arranging to have all of your predecessors present 0 C Sanitation District at the dedication. We have heard nothing but praise and wonderful 0 C Flood Control District �ater District commentary on the dedication ceremony, especially the impressive and memorable 17 -gun salute by the U.S. Army Artillery Unit. Mailing Address P.O. Box 4048 To thank you and the U.S. Army Corps of Engineers for providing a fitting Santa Ana, CA 92702 -4048 tribute to Victor V. Veysey we have enclosed a picture of you with Herb Phone Nakasone, Santa Ana River Flood Protection Vice - Chairman, and me in (714) 834 -5142 front of the Victor V. Veysey kiosk alongside the trail at the foot of Prado Fax: Dam. The plaque I am holding will be placed on a pedestal in front of the (714) 834.4572 kiosk. Location 300 N. Flower, Room 720 We also want to thank you and your office for supporting the construction Santa Ana CA 92702 -5000 of the Santa Ana River Mainstem Project throughout your term. We are all hoping your term will be extended by the incoming administration especially to assist in revitalizing our nation's economy by funding needed public works projects such as the Santa Ana River Mainstem Project. We believe the U.S. Army Corps of Engineers can and should be a major player and contributor in revitalizing our nation's economic recovery by accelerating its construction projects currently underway. The Prado Dam feature of the Santa Ana River Mainstem Project is one of those public works projects currently under construction by the U.S. Army Corps of Engineers which could be immediately accelerated if additional funding is provided. The acceleration of this essential infrastructure project would contribute significantly towards the recovery of the Southern California construction economy. Page 1 of 2 Santa-Ana Wver TF Q)od_ (Protection - Agency The current year appropriation of $14 million does not allow the USACE, Los Angles District to complete the construction of Prado Dam. The Los Angles District informs us they are capable of awarding new construction contracts in the amount of $52 million this fiscal year if funding is made available. Additionally, the Los Angles District has indicated it has the ability to award contracts totaling $175 million to complete construction on Prado Dam over the next several years. As the current U.S. Army Assistant Secretary for Civil Works, you are in the unique position of being able to advise both the existing and incoming administration on the capabilities of the U.S. Army Corps of Engineers in assisting the nation in its economic recovery. We believe the Prado Dam feature of the Santa Ana River Mainsteam Project is one of those valuable public works projects which would also stimulate the economy. We urge you to include it as a USACE priority project in any proposed economic stimulus proposal by the current or incoming Administration. Again, we want to thank you for your personal involvement in recognizing Victor V. Veysey and arranging for the Santa Ana Recreation Trail to be named in his honor. The Santa Ana River Flood Protection Agency is available to assist you in providing any information you or your office may need on the funding requirements to complete the Prado Dam feature of the Santa Ana River Mainstem. Please do not hesitate to call me at 714- 834 -5142 or Vice - Chairman Herb Nakasone at 949 - 922 -1852. Sincerely, D nald J. Martinson Executive Director Page 2 of 2 • • U ::S . C S D A Costa Mesa Sanitary District Mr. Robin Hamers 628 W 19th Street Costa Mesa, CA 92627 Dear Mr. Hamers: November 10, 2008 NOV 17 2008 COSTA r;TSA SANITARY DISTRICT This past year, CSDA has worked harder than ever to bring the voice of California's special districts to the State Capitol. When Proposition 1A was threatened with suspension, CSDA joined with the League of California Cities and the California State Association of Counties to protect the local government funds that provide essential services to California's communities. As a member, your support and investment in CSDA has helped keep us strong in our advocacy efforts. With your help we have been able to expand our legislative department and continue active participation in working groups such as the Californians for Eminent Domain Reform coalition, Workers' Compensation legislation work group and the Green California advisory board, just to name a few. In addition to providing legislative representation to special districts, CSDA is committed to offering educational programs all over the state with workshops designed to enhance the knowledge of your district's board and staff. Six new workshops were added this year, addressing the need for leadership training, financial management, and much more. Bringing information to our members is an important part of what we do. Our weekly electronic newsletter, CSDA e -News, brings you critical legislative updates, legal advice and other important information that directly affects you and your district. Our bi- monthly magazine, Califomia Special District, enables us to share stories and resources with you while educating key decision makers about the important and critical role special districts play. To further enhance the value of your membership, CSDA recently added an Endorsed Affiliates program. With products and services ranging from investments to mobile phones, our Endorsed Affiliates offer our members quality and service at discounted prices. Throughout the year, your district has benefited from the information, representation and resources made available to you on a daily basis. The enclosed dues renewal invoice reflects a slight adjustment necessary to provide CSDA with the resources to continue our efforts and .maintain the quality and level of services that made 2008 such a successful year. Thank you for allowing CSDA to be your voice in the Capitol. Your continued support through membership is greatly appreciated and essential to keep special districts moving forward! Best Regards, etz� Neil McCormick Executive Director California Special Districts Association 1112 1 Street, Suite 200 Sacramento, CA 95814 toll -free: 877.924.CSDA 12732) t: 916.442.7887 f: 916.442.7889 www.csda.net A proud California Special Districts Alliance partner Special District Risk Management Authority CSDA Finance Corporation 1112 1 Street, Suite 300 1112 1 Street, Suite 200 Sacramento, CA 95814 Sacramento, CA 95814 toll -free: 800.537.7790 toll -free: 877.924.CSDA (2732) f: 916.231.4111 f: 916.442.7889 California Special Districts Association 1112 1 Street, Suite 200 Sacramento, CA 95814 Phone: (916) 442 -7887 Fax: (916) 442 -7889 p ®per Toil -Free Phone: (877) 924 -2732 Costa Mesa Sanitary District 628 W 19th Street Costa Mesa, CA 92627 (Please note if address correction needed.) 2009 Membership Dues First Invoice RECEIVED NOV 1 7 200 C. ._, ., .. , Membership ID: 1263 RMS- Regular Member Full payment due no later than January 15, 2009 Thank you for your membership in the California Special Districts Association. We appreciate your prompt payment. • 4,088.00 Total 4,088.00 OBRA 1993 prohibits taxpayers from deducting, for federal income tax purposes, the portion of membership dues that are allocable to the lobbying activities of trade organization. The nondeductible portion of your dues is estimated to be 7 %. California Special Districts Association 1112 1 Street, Suite 200 REMITTANCE STUB Sacramento, CA 95814 (Please Return) is 1263 RMS - Regular Member 2009 Membership Dues Total Costa Mesa Sanitary District 628 W 19th Street Costa Mesa, CA 92627 CREDIT CARD PAYMENTS - may be submitted by mail or by fax to (916) 442 -7889 CIRCLE TYPE: [VISA] [MC] EXP: CARDHOLDER NAME: AMOUNT: CARD NUMBER AUTH SIGNATURE: CC BILLING ADDRESS (IF DIFFERENT): 4,088.00 4,088.00 perpC: e+ CALIFORNIA DISTRICTS • • bh. °Vli r,ad� mar CD` Holding Off Prop 1A Suspension/Property Tax Borrowing from Districts: CSDA dedicated a significant amount of resources and time to defeat proposals aimed at shifting local property tax dollars to the State. Working closely with other local government groups, CSDA continuously reminded the governor and legislators about the importance of local property revenues and why Proposition IA should not be suspended. CSDA worked with members to contact legislators and the governor and, as a result, prop IA was not suspended for the beginning of the 2008 -09 budget year, despite immense pressure. These efforts will continue as we move into 2009. Passage of AB 642 (Wolk): CSDA strongly supported this bill, which gives districts that provide water and wastewater services the authority to use design -build contracting for these facilities, under specific requirements. Status: Signed 'Refeat of AB 983 (Ma): CSDA strongly opposed this bill, which would have required a local public entity, before entering into a contract, to provide full, complete and accurate plans and specifications and estimates of cost. This would have added a new burden onto local government agencies —a responsibility that was on the contractor before —many of which do not have architects and engineers on staff to do the review. Status: Vetoed Passage of SB 1124 (Senate Local Government Committee): CSDA pushed for a deadline extension for securitized limited obligation notes (SLONs), from December 2009 to December 2014. Districts can use SLONs to borrow up to $2 million without a vote of the people. Status: Signed Passage of SB 1191 (Alquist): CSDA sponsored SB 1191 to authorize community services districts (CSDs) to provide broadband Internet service to their community, under specific requirements. Many CSDs provide services in underserved and rural areas of the state where it is not economically feasible for a private entity to come. Status: Signed assage of SB 1458 (Senate Local Government mmittee): CSDA was part of the working group that revised the County Service Area law, streamlining and updating the code sections. SB 1458 deletes the old law and implements the new one. Status: Signed Passage of AB 1844 (Hernandez) and SB 1123 (Wiggins): CSDA was part of a working group that coordinated closely with the Public Employee Post - Employment Benefits Commission about local government issues in regards to other post - employment benefits and helped the commission gather important data from our members. Status: Signed Legal Support & Representation for Districts: CSDA regularly participates and /or submits amicus briefs to the courts on a variety of legal cases that would affect all or a significant group of special districts. They included: • Ardon v. City of Los Angeles (class- action claims) • Committee for Green Foothills v. County of Santa Clara (CEQA issues) • LA Unified School District v. Great American Insurance Co., et al (public contracting issues) • Silicon Valley Taxpayers Association v. Santa Clara County Open Space Authority (Prop 218 - related issues) CSDA Expands Legislative Department to Provide Additional Support for Members: In 2008, CSDA's Legislative Department expanded to include a legislative analyst position to provide support in bill research and analysis, reaffirming the association's commitment to representing members at the state Capitol. Influence: CSDA continued participating in working groups and coalitions to ensure special districts have a strong voice in state and local government decision - making. They include topics and efforts such as: • Coalition to oppose Prop I A suspension • Opposition to AB 983 • No on Proposition 7 campaign • Californians for Eminent Domain Reform coalition • Public employee relations legislation working group • Workers' compensation legislation • Support and drafting of SB 1458 • Green California Summit advisory board • Special District Leadership Foundation New "Meet With Your Legislator" Service: CSDA started a new "service" to help members schedule meetings with legislators in their home district. Regular meetings with legislators and staff in the 'home' office can be one of the most effective types of grassroots contacts. This new service provides assistance in getting members in the door as well as the materials necessary to be effective at the meeting. - over - • CALIFORNIA ASSOCIATION of SANITATION AGENCIES 1215 K Street, Suite 2290 • Sacramento, CA 95814 • TEL: (916) 446 -0388 — FAX: (916) 231 -2141 • www.casaweb.org December 3, 2008 Costa Mesa Sanitary District Robin B. Hamers, Manager /District Engr. 628 W. 19th Street Costa Mesa, CA 92627 -2716 RE: 2009 CASA Membership Dues Renewal Dear Robin: RECEIVED DEC - 8 2008 COSTA MESA SANITARY DISTRICT On behalf of the California Association of Sanitation Agencies, I want to thank you for your ongoing commitment to the Association. For more than 50 years, CASA has been a recognized voice on water quality and related environmental policy issues throughout the state and across the nation. With your support, the Association can continue to serve California by providing leadership, advocacy, and information to promote clean water that protects public health and the environment. Enclosed you will find your 2009 CASA membership renewal statement. Dues are based on a calendar year. In August at the annual conference, the membership approved a restructure of the dues categories that simplifies the renewal process. If you have any questions or need assistance with the renewal process, please contact Debbie Welch. Your membership is important to our success, and we rely on this continued involvement as we embark on new challenges in the year ahead. On behalf of the CASA Executive Board, I thank you for your help and wish you a Happy Holiday Season. Sincerely Harry T. Price President Ensuring Clean Water for California RECEIVED DEC 8 2008 COSTA MESA SANITARY DISIRII;1 "Ensuring Clean Water for California" California Association of Sanitation Agencies 2009 Agency Membership Dues Statement TAX I.D. 68.- 0018896 Remit to: 1215 K Street Suite 2290, Sacramento, CA 95814 PH: (916) 446 -0388 — FX: (916)231 -2141 — Website: casaweb.org *Please return a copy of the Dues Statement with your check December 3, 2008 Costa Mesa Sanitary District Robin B. Hamers, Manager /District Engr. jrevak @crosdca.gov 628 W. 19th Street Costa Mesa, CA 92627 -2716 PLEASE DETERMINE YOUR AGENCY'S ANNUAL DUES AS FOLLOWS: we] VA za 1. Minimum rate maximum budget up to $500,000 1. Agency 2008/2009 Operations and Maintenance Budget for sewerage collection, $ a� 8 (o(0 700 (1) treatment, disposal and reclamation (including administrative costs, unless your agency $ 4,000 4. Budget between $2,500,000 up to $5,000,000 is multi - purpose). 5. Budget between $5,000,000 up to $10,000,000 $ 12,000 34. For multi - purpose agencies, allocate proportional share of administrative budget for $ (2) sewage services. 8. Budget over $100,000,000 $ 25,000 3. Subtract budgeted revenues to be received from other agencies that are members of $ (3) CASA, if any. 4. Total for membership dues determination (1 +2 +3). $ a g to (o, '7 00 (4) 37. 2009 Dues Payment (insert form chart below) Due Date: February 1, 2009 $ 8, ODD (5) 10 we] VA za 1. Minimum rate maximum budget up to $500,000 $ 800 2. Budget between $500,000 up to $1,000,000 $ 1,500 3. Budget between $1,000,000 up to $2,500,000 $ 4,000 4. Budget between $2,500,000 up to $5,000,000 $ 8,000 5. Budget between $5,000,000 up to $10,000,000 $ 12,000 6. Budget between $10,000,000 up to $20,000,000 $ 15,000 7. Budget between $20,000,000 up to $100,000,000 $ 18,000 8. Budget over $100,000,000 $ 25,000 *Please return a copy of the dues statement with your check. Thank You • 0 Southern California SWANA Workshop January 8, 2009 Speakers Include: Bernadette Halverson City of Los Angeles "Residential Food Waste Pilot Program Update " Debbie Morris Senior Associate, HF &H "What Does SB1016 Mean To Your Jurisdiction" Steve Young CEO, Alan Company "Economics of Recycling" Location: Dave and Busters 4821 Mills Circle Ontario, CA 91764 909 - 987 -1557 Time: 10:00am — 1:30pm Cost: $50 Members, $60 Non - members Price includes tax and gratuity. Please visit our website for more upcoming events at www.socalswana.org Reservation Form — January 8, 2009 — Dave and Busters, Ontario CA Please complete the registration form, and fax to (714) 692 -1041. If you have any questions please call us at (714) 866 -9988. www.socalswana.org Please print legibly. We bill for "No Shows". *Any cancellations must be received in writing 14 days prior to the workshop.* SWANA Member _Yes No Name: Affiliation: Phone: E -mail: Non - Members please provide the following: Address: City: State: Zip: Phone: E -mail: I have enclosed a check in the amount of: $ payable to SWANA Founding Chapter. We no longer accept purchase orders for payment. There is a $75.00 processing fee on all returned checks. PLEASE NOTE: RECEIPTS ARE HANDED OUT AT THE DOOR THE DAY OF THE EVENT. PLEASE RETAIN FOR YOUR RECORDS AS NO OTHER RECEIPTS WILL BE ISSUED. Please charge my credit card in the amount of $ Visa: MasterCard:_ AMEX: Name on Card: Card No.: Signature: Date Don't Miss Out! Complete the registration form and fax back to: (714) 692 -1041 Or mail to: 21520 Yorba Linda Blvd. Ste. G -428, Yorba Linda, CA 92887 Office: (714) 866 -9988 E -mail: info @socalswana. ora Please copy this form for additional Registrants.