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Agenda Packets - Board - 2008-09-18Costa Mesa ni ta-rq District ... an Independent Special District Art Perry President Arlene Schafer Vice President Jim ]Ferryman Director Bob ®oten Secretary Gary Monahan Director iRegular Meeting — Thursday, September 18, 2®®8 RECOMMENDED ACTION I. CALL TO ORDER — 6e00 P.M. — 628 W. 19th Street, Costa Mesa II. PLEDGE OF ALLEGIANCE — Director Ooten III. INVOCATION — Thomas Fauth IV. ROLL CALL (If absences occur, consider whether to deem those absences excused based on facts presented for the absence — such determination shall be the permission required by law.) V. CONSENT CALENDAR - All matters listed under the Consent Calendar are considered to be routine and will be enacted in one motion in the form listed below. There will be no separate discussion on these items prior to the time the Board votes on the motion, unless members of the Board request specific items to be removed from the Consent Calendar for discussion, in which event the item will be removed from the Consent Calendar and considered in its normal sequence on the agenda. Reports Minute Approval 1. Recycling Committee Meeting — August 25, 2008 2. Regular Meeting — August 28, 2008 Protecting our community's Health d y providing solid waste and sewer collection services. www.crosdcagov Costa Mesa Sa-ftitary District AGENDA 0 0 VI. VII. VIII. • Manager's Reports 3. Refunds 4. Occupancy Report and payment to Costa Mesa Disposal — August 2008 5. Monthly SSO Report to State Water Resources Control Board Engineer's Reports 6. Project Status Report Treasurer's Reports 7. Financial Reports as of August 31, 2008 8. Treasurer's Reports as of August 31, 2008 9. Warrant Register for the month of August 2008 in the amount of $640,682.04 10. Directors' Compensation and Reimbursement of Expenses for the Month of August 2008 September 18, 2008 Page 2 RECOMMENDED ACTION No Refunds Approve Receive & File Receive & File Approve Approve Ratify Payments Approve Compensation & Ratify Expenses -------------------------------------- - - - - -- -END OF CONSENT CALENDAR -------------------------------------------- WRITTEN COMMUNICATIONS PUBLIC COMMENTS MANAGER'S REPORTS A. CLOSED SESSION 1. Performance Evaluations of all District Employees (Government Code Section 54957) 2. To provide Authority to the District's Labor Negotiator, Robin Hamers, Regarding Compensation, but not limited to the CalPERS Retirement Formula, for all Unrepresented Employees (Government Code Section 54957.6) B. District Yard — 174 W. Wilson Street — CMSD #187 1. Update on Design Phase Accept Report C. CMSD Strategic Plan 1. Year 2007/2008 Additional Strategic Planning Action Items Accept Report Protecting our community's health by providing solid waste and sewer collection services. www.crosdcagov Costa .Mesa Sanitaq District September 18, 2008 AGENDA Page 3 ® RECOMMENDED ACTION E. Sewer System Committee 1. Report on meeting held September 10, 2008 Accept Report 2. Transfer of Sewers from OCSD to CMSD Consider a. Agreement at Staff Level Consider b. Acceptance of Sewer Lines without Easements Consider c. New Sewer Charges Consider 3. Project #186 Sewer Lateral Assistance Program Update F. Recycling Reports 1. Waste Diversion Report — August 2008 Receive & File G. Contract Payment to CR Transfer for Recycling Services and Disposal 1. Payment for August 2008 Services Ratify H. Ordinance Enforcement Officer's Report Accept Report I. City Tree Roots — Meeting with the City of Costa Mesa Discussion J. Reimbursement from SDRMA & Purchase of Fire - Damaged Equipment Approve Purchase of Equipment K. Recycling Committee — Monday, September 15, 2008, 12:00 p.m., CMSD Board Room, 628 W. 19th Street, Costa Mesa (Directors Ooten and Ferryman) 1. Recycling Committee Goals for 2007/2008 Receive & File 2. School Programs for 2008 -2009 School Year Accept Report 3. 2008 School Telephone Book Recycling Program Accept Report 4. Used Tire Roundup Event — Saturday, October 11, 2008 Accept Report 5. Emergency Services Expo — Sunday, October 12, 2008 Accept Report 6. Disposal of Residential Grease in CMSD Trash Collection Program Accept Report 7. Orange County Waste & Recycling Sub - Regional Meetings and Grant Consider Program a. Composting Seminar Event to be hosted by the City of Accept Report Costa Mesa and CMSD b. Grant Applications for "Sharps" & Other Programs Accept Report Protecting our community's health by providing solid waste and sewer collection services. wzuw.crosdcagov Costa Mesa Sanitaq District September 18, 2008 AGENDA Page 4 RECOMMENDED ACTION 8. Partnership with OCSD a. Biosolids Accept Report b. No Drugs Down the Drain Accept Report 9. Report on Other CMSD Recycling Programs Accept Report IX. ENGINEER'S REPORTS A. Waste Discharge Requirements (WDR) Update B. Alternate District Engineer's Review of 2008 -2009 Capital Improvement Approve Report Program Report C. Project #171 — Irvine Pumping Station Sewer Force Main Accept Improvements, File Replacement (Phase 1) Notice of Completion & Exonerate Bonds D. Project #183 — System -Wide Sewer Repair — Project A Accept Improvements, File Notice of Completion & Exonerate Bonds • E. 2008 -2009 Sewer Rate Survey Discussion X. TREASURER'S REPORTS A. Investment Oversight Committee Meeting — September 18, 2008 Accept Report (Directors Perry and Monahan) B. Ordinance #71 - Revising District Reserve Requirements for Working Approve Ordinance Capital C. Purchase of District Vehicle for Maintenance Supervisor Approve Budget Adjustment & Purchase of Vehicle XI. ATTORNEY'S REPORTS A. Claim by Back Bay Center, Ltd. for Property at 2651 -2675 Irvine Avenue Status Report (CMSD Project #168 — Irvine Pump Station Relocation) B. OCSD Agreement for Peroxide at Mendoza Pump Station Approve Agreement C. Resolution # 2008 -759 — Authorizing a Grant Application to the California Adopt Resolution Integrated Waste Management Board D. Selected Laws for Public Officers Discussion Protecting our community's health by providing solid waste and sewer collection services. www.crosdcagov Costs Mesa Sa:nitaq District September 18, 2008 AGENDA Page 5 • RECOMMENDED ACTION XII. LOCAL MEETINGS (Includes Reports by all Directors Representing CMSD) A. Orange County Sanitation District (OCSD) (Director Ferryman) Accept Report B. Santa Ana River Flood Protection Agency (SARFPA) Accept Report (Director Perry) C. Independent Special Districts of Orange County ( ISDOC) Accept Report (Director Schafer) 1. ISDOC QUARTERLY Meeting and Executive Committee Election Consider Attendance Thursday, October 30, 2008 — 11:30 a.m. — 1:00 p.m. at MWDOC /OCWD Joint Board Room D. Local Agency Formation Commission (LAFCO) Accept Report E. California Special Districts Association (CSDA) Accept Report (Director Schafer) F. California Association of Sanitation Agencies (CASA) Accept Report G. Other Meetings Qualifying for Reimbursement under CMSD Report on Matters Ordinance No. 55, Operations Code Section 3.01.030 Pertaining to CMSD OLD BUSINESS A. Election 2008 Update XIV. NEW BUSINESS A. Request by Director Ooten to Change November 20, 2008 date of Consider Regular Board Meeting XV. ORAL COMMUNICATIONS AND DIRECTOR COMMENTS XVI. ADJOURNMENT • Protecting our community's health by providing solid waste and sewer colfection services. #ov 0 COSTA MESA SANITARY DISTRICT MINUTES OF RECYCLING COMMITTEE MEETING August 25, 2008 The Costa Mesa Sanitary District Recycling Committee met at 12:00 p.m. at 628 W. 19th Street, Costa Mesa. Directors Present: Bob Ooten, Arlene Schafer Staff Present: Rob Harriers, Tom Fauth, Joan Revak, Sherry Kallab, Denise Gilbert, Janel Jackson Director Ooten called the. meeting to order at 12:00 p.m. I. Recycling Committee Goals • The Committee reviewed the Recycling Committee goals. II. Alternative Technologies Mr. Hamers reported the District and CR &R have been studying alternative technologies and a discussion on different conversion and alternative technologies ensued. II1. Food Recycling An article from the August 13, 2006 edition of the Los Angeles Times was presented. In September a select group of Los Angeles residents will be asked to reuse coffee grounds, eggshells and other leftovers by placing them in another recycling bin in an experimental collection program. The $140,000 pilot program will provide a fourth city- issued refuse can — a small indoor bin to hold table scraps. The new 2- gallon kitchen pails will be issued to nearly 5,000 households in three areas of Los Angeles. IV. Disposal of Residential Grease in CMSD Trash Collection Program Mr. Harriers presented a letter sent to CR &R advising of the CMSD Board of Directors desire for CR &R to work with CMSD Staff to quantify whether a residential FOG message would adversely affect CR &R's collection and sorting methods. The letter suggested a survey or study be undertaken to provide evidence as to the existing and potential percentage of residences discarding fats, oils and grease (FOG) into the trash. Protecting our community's health by providing solid waste and sewer collection services. www.crosdcagov Costa Mesa Sanitary District Minutes of Recycling Committee Meeting August 25, 2008 • Page 2 V. Orange County Waste and Recycling Sub - Regional Meetings and Grant Program Ms. Gilbert represented the District at the Orange County Waste and Recycling Sub - Regional meeting on July 17, 2008. The meeting topic was the FY- 2008/09 Household Hazardous Waste Grant Program. Ms. Gilbert reported the County will receive grant money in the amount of $250,000 and disbursement of funds will be awarded to agencies that submit a "statement of interest' for the grant funds. The County desires the funds be used as seed money for starting Sharps programs. As the District has a Sharps program in place, it may consider using grant money to fund a pilot drug program to return expired drugs to pharmacies. Such a program would be helpful in keeping drugs out of sewers and trash. COMPOSTING EVENT Ms. Jackson reported a worm composting presentation is scheduled in October at the Newport-Mesa School District with Mr. Fauth and Ms. Jackson attending as the presenters. EARTH MACHINE AND KITCHEN COLLECTORS The District purchased "Kitchen Collectors" to be used in conjunction with the • "Earth Machines ". Composting bins were provided to CMSD Directors and two Mesa Consolidated Water District Directors, as well as other Costa Mesa residents. SHARPS PROGRAM Mr. Fauth presented a chart displaying Sharps program costs for fiscal year 2007- 2008. BATTERIES AND CFLS Mr. Fauth reported an agreement with Curbside is being finalized for the collection of batteries and CFLs at the Orange Coast College Recycling Center. VI. Large Item Collection Ms. Revak reported she is awaiting final totals from CR &R for the Large Item Collection program and will present the final report at the August 28, 2008 Board of Directors meeting. • Protecting our community's Health by providing solid waste and sewer collection sen4ces. www.crosdcagov L y Costa Mesa Sanitary District Minutes of Recycling Committee Meeting August 25, 2008 Page 3 VII. Telephone Book Recycling Program - 2008 Ms. Revak presented a report on plans for the 2008 School Telephone Book Recycling Program. A few schools that participated in the 2007 program did not make a good faith effort to publicize the program or collect books and the Board of Directors requested a modification to the program in 2008. Staff plans to modify the invitation to participate in the program with a separate letter tailored to specific schools outlining minimum expected collection levels and expected education from the school to the students. VIII. Report on Other Recycling Programs Staff presented several recyclable bags for the Committee to consider purchasing as promotional items for residents to use in place of plastic bags. IX. Public Comments There was no public present at the meeting. • Director Ooten adjourned the meeting at 1:00 p.m. • Secretary President Protecting our community's health by providing solid waste and sewer collection services. www.crosdcayov COSTA MINUTES OF • OF DIRECTORS REGULAR MEETINC AUGUST 28, 2008 CALL TO ORDER The Board of Directors of the Costa Mesa Sanitary District met in regular session on August 28, 2008, at 5:30 p.m. at 628 W. 19t Street, Costa Mesa. PLEDGE OF ALLEGIANCE INVOCATION ROLL CALL DIRECTORS PRESENT: DIRECTORS ABSENT: President Perry called the meeting to order at 5:30 p.m. Director Schafer led the Pledge of Allegiance. Mr. Fauth gave the invocation. Art Perry, Arlene Schafer, Bob Ooten, James Ferryman, Gary Monahan None. STAFF PRESENT: Robin B. Hamers, Manager /District Engineer; Alan Burns, Legal Counsel; Tom Fauth, Assistant Manager; Joan Revak, Board Secretary/Program Manager /Clerk of the District; Teresa Gonzalez, Accountant; Sherry Kallab, Management Analyst; Janel Jackson, Office Specialist 11; Ron Shef, Enforcement Officer; Kaitlin Tran, Accounting Specialist I. OTHERS PRESENT: Jim Kolk Environmental Engineering & Contracting, Inc. 501 ParkCenter Drive, Santa Ana MINUTES OF CMSD BOARD OF DIRECTORS MEETING HELD AUGUST 28, / Page 2 Director Monahan motioned seconded. Motion carried 4 -0 REPORTS MINUTE APPROVAL Minutes of Sewer System Committee Meeting, July 9, 2008 CONSENT CALENDAR to approve the Consent Calendar. Director Schafer (Director Ooten had not yet arrived.) The Minutes of the Sewer System Committee Meeting of July 9, 2008, were approved as distributed. Minutes of City /Districts The Minutes of the City /Districts Liaison Committee Liaison Committee Meeting of July 11, 2008, were approved as Meeting, July 11, 2008 distributed. Minutes of Recycling The Minutes of the Recycling Committee Meeting Committee Meeting, of July 14, 2008, were approved as distributed. July 14, 2008 Minutes of Regular The Minutes of the Regular Meeting of July 16, Meeting, July 16, 2008 2008, were approved as distributed. Minutes of Board of The Minutes of the Board of Directors Special Directors Special Meeting, Meeting of August 5, 2008 were approved as August 5, 2008 distributed. Minutes of Sewer System The Minutes of the Sewer System Committee Committee Meeting, Meeting of August 13, 2008, were approved as August 13, 2008 distributed. MANAGER'S REPORTS REFUNDS There were no refunds for the month of August 2008. .. -wruri�y u r� L.J 9 MINUTES OF CMSD BOARD OF DIRECTORS MEETING HELD AUGUST 28, Page 3 Occupancy Report and The Trash Occupancy Count documented an Payment of $196,603.06 increase of 3 units for the occupancy report for to Costa Mesa Disposal — solid waste collection as of August 1, 2008. August 2008 Therefore, the total for August is 21,474. Monthly Spill Report to State Water Resources Control Board Minutes of Human Resources Meeting held July 17, 2008 ENGINEER'S REPORTS Project Status Report TREASURER'S REPORTS Financial Report as of July 31, 2008 Treasurer's Report as of July 31, 2008 Board directed Staff to prepare a warrant for $196,603.06 for August 2008 collection based on occupancy report. Said payment in the amount of $196,603.06 to Costa Mesa Disposal to be ratified on the September 2008 warrant register. The Monthly Spill Report to the State Water Resources Control Board (SWRCB) for July 2008 was accepted as submitted. The minutes of the Human Resources meeting held July 17, 2008 were accepted as submitted. The Project Status Report dated August 2008 was accepted as submitted. The Financial Report as of July 31, 2008 was accepted as submitted. The Treasurer's Report as of July 31, 2008 was accepted as submitted. Warrant 2009 -02 for July Warrant Resolution #CMSD 2009 -02 was 2008 in the amount of approved, authorizing the President and Secretary $1,012,417.78 to sign the warrant ratifying the payment of certain claims and demands, and specifying the funds out of which the same were paid in the amount of $1,012,417.78. MINUTES OF CMSD BOARD OF DIRECTORS MEETING HELD AUGUST 28, f Page 4 • Directors Expenses for the Director Compensation and Expense Month of July 2008 Reimbursements for the Month of July 2008 were approved and ratified as follows: President Perry: $884.00 Vice President Schafer: $1326.00 + $5.85 Director Ooten: $1326.00 + $17.55 Director Ferryman: $884.00 Director Monahan: $663.00 END OF CONSENT CALENDAR WRITTEN COMMUNICATIONS Ms. Revak reported a written communication was received from Dan Worthington with regard to his use of the CR &R brochures and also stating he will no longer be able to • attend CMSD meetings. Director Ooten arrived at 5:47 p.m. PUBLIC COMMENTS There were no public comments. MANAGER'S REPORTS DISTRICT YARD — 174 W. WILSON STREET — CMSD #187 UPDATE ON DESIGN PHASE Mr. Hamers reported the construction drawings will be resubmitted to the City of Costa Mesa for the second plan check. is a, +.. .i 0 CMSD STRATEGIC PLAN MINUTES OF CMSD BOARD OF DIRECTORS MEETING HELD AUGUST 28, Page 5 YEAR 2007/2008 ADDITIONAL STRATEGIC PLANNING ACTION ITEMS Mr. Hamers reported the' Year 2007/2008 Additional Strategic Planning Action Items are on the agenda for review and Staff is available to answer any questions. STRATEGIC PLANNING 2009 OPTIONS OF ONE AND FIVE -YEAR PLAN Mr. Hamers inquired the Board's desire regarding the Strategic Planning 2009 Options of One and Five -Year Plan. Director Ooten suggested consideration for long -term goals as part of a five -year process, broken into phases. Director Schafer suggested a short - term and long -term plan. Mr. Hamers recommended a two -year plan while also incorporating long -term goals and Mr. Hamers was directed to proceed as such. SEWER SYSTEM COMMITTEE REPORT ON MEETING HELD AUGUST 13, 2008 Director Monahan presented topics of discussion at the August 13, 2008 meeting in which Mr. Dulake presented examples of sewer manhole covers that seal better and are ® quieter when being driven over. Mr. Hamers discussed the OCSD Peroxide Station at the CMSD Mendoza Pumping Station. Mr. Burns inquired as to the Agreement with OCSD. Mr. Fauth reported the latest draft of the Agreement is ready for review. Mr. Hamers recommended adding it to September's Regular Board Meeting agenda. Director Schafer inquired as to the complaints regarding the odor at the Elden Pumping Station. Mr. Hamers stated the need to discern whether it's storm drain odor or sewer odor. Mr. Hamers agreed to look into the matter of the complaint. TRANSFER OF SEWERS FROM OCSD TO CMSD Agreement at Staff Level Mr. Hamers reported a tentative agreement was reached at Staff level regarding the transfer of certain sewer lines from OCSD to CMSD. Mr. Hamers reported there will be a follow -up meeting in September to finalize the agreement at Staff level. Acceptance of Sewer Lines without Easements Mr. Hamers requested Mr. Burns to look into the matter regarding sewers that do not have easements. Mr. Burns is considering additional language to be added to the Agreement. l" MINUTES OF CMSD BOARD OF DIRECTORS MEETING HELD AUGUST 28, Page 6 New Sewer Charges Mr. Hamers reported on the new sewer charges with prior notification distributed to affected businesses. President Perry requested copies of sewer charges to individual businesses be distributed at the September Staff level meeting before approval. PROJECT #186 SEWER LATERAL ASSISTANCE PROGRAM Director Monahan reported the Sewer Lateral Assistance Program is very successful and new applications are received daily. RECYCLING REPORTS WASTE DIVERSION REPORT — JULY 2008 Ms. Revak presented the Waste Diversion Report for July 2008 showing a 50.41 % diversion rate. Director Schafer motioned to accept the report. Director Ooten seconded. Motion carried 5 -0. CONTRACT PAYMENT TO CR TRANSFER FOR RECYCLING SERVICES AND DISPOSAL PAYMENT FOR JULY 2008 SERVICES Ms. Revak presented the invoices for July 2008 recycling services and disposal. Director Ferryman motioned to ratify contract payment to CR Transfer for recycling services for the month of July 2008 in the amount of $199,140.45. Director Ooten seconded. Motion carried as follows: Ayes: Perry, Schafer, Ooten, Ferryman, Monahan Noes: None Director Ferryman motioned to ratify contract payment to CR Transfer for recycling services and disposal for Santa Ana Heights and Newport Beach for the month of July 2008 in the amount of $11,459.16. Director Ooten seconded. Motion carried as follows: is Ayes: Perry, Schafer, Ooten, Ferryman, Monahan Noes: None is ;diitny , I- MINUTES OF CMSD BOARD OF DIRECTORS MEETING HELD AUGUST 28, Page 7 0 ORDINANCE ENFORCEMENT OFFICERS REPORT The transition of the Ordinance Enforcement Officer position will begin at the end of September 2008. Ron Shef will be retiring as of December 31, 2008. Mr. Shef requested gate codes to gain access to gated communities. Mr. Fauth stated he will acquire gate codes and supply them to Mr. Shef. President Perry inquired about notification of hazardous waste left at curbside of residences. Mr. Shef reported that he contacts the resident to provide appropriate numbers for pick up by Curbside; and if no answer, Mr. Shef calls Curbside. RECYCLING COMMITTEE — MONDAY, AUGUST 25, 2008 —12:00 P.M., CMSD BOARDROOM, 628 W. 19T" STREET, COSTA MESA (DIRECTORS OOTEN AND PERRY RECYCLING COMMITTEE GOALS FOR 2007/2008 Director Ooten reported no comments to the Recycling Committee Goals for 2007/2008. 0 ALTERNATIVE TECHNOLOGIES Directors Ooten and Ferryman attended a meeting with CR &R regarding discussion of conversion and alternative technologies. FOOD RECYCLING Director Ooten distributed an article from the City of Los Angeles regarding Food Recycling. DISPOSAL OF RESIDENTIAL GREASE IN CMSD TRASH COLLECTION PROGRAM Director Ooten reported Mr. Hamers sent a letter to CR &R regarding whether household fats, oils and greases are a problem being put into the trash system. IWMD SUB - REGIONAL MEETINGS AND GRANT PROGRAM Composting Seminar Event to be hosted by the City of Costa Mesa and CMSD Director Ooten reported Staff is working on different dates and potential avenues are still being discussed regarding the composting seminar. r° MINUTES OF CMSD BOARD OF DIRECTORS MEETING HELD AUGUST 28, Page 8 Status of Collection of Batteries and CFLs at Orange Coast College Recycling Center Director Ooten reported Orange Coast College is receiving an increasing number of batteries and bulbs. Forthcoming "Sharps" Programs at Orange County Cities Director Ooten reported CMSD has a program in place regarding "Sharps" and working with them to try to obtain some of the $250,000 grant. Ms. Kallab is inquiring as to the availability of applying the grant funds to CMSD's program. LARGE ITEM COLLECTION — JUNE 16 THROUGH AUGUST 22, 2005 Director Ooten reported the Large Item Collection is complete. Ms Revak distributed a handout showing a historical perspective of the program since 1997 and also a comparison of five years. Ms. Revak stated there was a report on the program showing a profit due to the amount of White Goods of $880.14. PARTNERSHIPS WITH OCSD BIOSollds 0 Director Ooten attended a meeting with OCSD regarding biosolids. No Drugs Down the Drain Director Ooten reported OCSD has an active program called "No Drugs Down the Drain" and CMSD is in the forefront of working with them regarding the program. 2008 TELEPHONE BOOK RECYCLING PROGRAM Director Ooten reported low participation in the 2008 Telephone Book Recycling Program by several schools. Ms. Revak will report back to the Committee at the next Recycling Committee meeting on modifications to the Program. Efforts are being made to generate more participation and energy level in those schools with low participation. REPORT ON OTHER CMSD RECYCLING PROGRAMS There were no reports on Other CMSD Recycling Programs. yr g'rttltl4r j. MINUTES OF CMSD BOARD OF DIRECTORS MEETING HELD AUGUST 28, Page 9 0 ENGINEER'S'REPORTS WASTE DISCHARGE REQUIREMENTS (WDR) Mr. Hamers presented fliers of the case study seminar held in August 2008. South Coast Water District is going to rehabilitate the remaining two miles of their tunnel at a cost of $25 million. Mr. Hamers reported a forthcoming November seminar on force main inspection, rehabilitation and condition assessment. PROJECT #180 FOG CONTROL PROGRAM — 2007 -2008 ANNUAL REPORT Mr. Hamers introduced Jim Kolk of EEC who gave a presentation and distributed handouts of the 2007 -2008 FOG Control Program. Mr. Kolk reported over 2600 inspections of food service restaurants have occurred to provide education of the FOG Control Program. President Perry inquired as to the inability of the cooking facilities at the stadium at Estancia High School in Costa Mesa to be used during an event. Mr. Hamers suggested it may be a health department issue and requested Mr. Kolk to look into the matter and report back. REPORT ON EMERGENCY OR NON -BID SEWER WORK — ADAMS PUMPING STATION Mr. Hamers presented the Report on Emergency or Non -Bid Sewer Work for August 2008 Regular Board Meeting. The work was handled by Schuler Engineering in conjunction with Mr. Dulake and CMSD inspectors in July 2008. Director Monahan motioned to ratify the actions by the Manager /District Engineer and the contractor by a 4/5 vote. Director Ooten seconded. Motion carried 5 -0. SURVEY OF FINAL 2007 -08 SEWER RATES Ms. Gonzalez gave a quick overview of how the Survey of the Final 2007 -08 Sewer Rates was prepared. Ms. Gonzalez showed all the agencies that have a monthly rate that's not tied to a water bill, and CMSD had the lowest sewer rate for 2007 -08. TREASURER'S REPORTS Mr. Davis was absent for the August Regular Board meeting. r� L _� lV MINUTES OF CMSD BOARD OF DIRECTORS MEETING HELD AUGUST 28, Page 10 • ATTORNEY'S REPORT CLAIM BY BACK BAY CENTER, LTD., FOR PROPERTY AT 2651 -2675 IRVINE AVENUE (CMSD PROJECT #168 — IRVINE PUMP STATION RELOCATION) Mr. Burns presented the Board with a brief overview of the Back Bay Center Claim. Mr. Burns reported that due to the damages caused money was withheld from the contractor until repairs are made. Mr. Burns stated CMSD has multiple coverages and doesn't anticipate any expense on the part of CMSD. Mr. Burns reported Back Bay has employed a soils engineer who is analyzing the problem. SANTA CLARA OPEN SPACE AUTHORITY PROPOSITION 218 CASE Mr. Burns reported on the Santa Clara Open space Authority Proposition 218 Case and will keep the Board apprised of future developments and its impact on CMSD. PAYMENT UNDER PROTEST NECESSARY FOR REFUND OF SEWER FEES PAID (LOS ALTOS COUNTRY CLUB V. COUNTY OF SANTA CLARA) Mr. Burns reported on the Payment Under Protest Necessary for Refund of Sewer Fees • Paid (Los Altos Country Club v. County of Santa Clara). Mr. Burns reported it is a well - established law that in order to receive a refund the payment must be paid "under protest," and the courts have applied that to sewer fees. LOCAL MEETINGS (INCLUDES REPORTS BY ALL DIRECTORS REPRESENTATING CMSD) ORANGE COUNTY SANITATION DISTRICT (OCSD) Director Ferryman presented the discussion from the OCSD meeting in which compensation for the general manager was discussed in closed session. Director Ferryman reported Doug Davert and Larry Crandell went to Stockholm to receive the groundwater replenishment system award, and Dennis Villado and Mike Marcus were there from the Water District. SANTA ANA RIVER FLOOD PROTECTION AGENCY (SARFPA) (PRESIDENT PERRY There was no meeting in July 2008. • �'?FtlBAS�� r MINUTES OF CMSD BOARD OF DIRECTORS MEETING HELD AUGUST 28, Page 11 DUES FOR FISCAL YEAR 2008 -2009 IN THE AMOUNT OF $1,100.00 An invoice was presented regarding dues for Fiscal Year 2008 -2009 in the amount of $1,100. Director Monahan motioned to ratify payment for dues for Fiscal Year 2008 -2009 in the amount of $1,100.00. Director Ooten seconded. Motion carried as follows: Ayes: Perry, Schafer, Ooten, Ferryman, Monahan Noes: None. INDEPENDENT SPECIAL DISTRICTS OF ORANGE COUNTY (ISDOC) (DIRECTOR SCHAFER) ISDOC QUARTERLY MEETING — THURSDAY, JULY 31, 2008, 11:30 A.M. AT MWDOC /OCWD JOINT BOARD ROOM, FOUNTAIN VALLEY Director Schafer attended the July 31, 2008 quarterly meeting and reported on CSDA and LAFCO. Director Schafer reported an increase in luncheon price from $12 to $15 and for walk -ins from $15 to $18. LOCAL AGENCY FORMATION COMMISSION (LAFCO) (DIRECTOR SCHAFER) Director Schafer attended the August 13, 2008 LAFCO meeting held at Irvine Ranch Water District where a strategic planning session occurred. Director Schafer report ed she will be in Hollywood next week for the Cal LAFCO conference. CALIFORNIA SPECIAL DISTRICTS ASSOCIATION (CSDA) (DIRECTOR SCHAFER CSDA 2008 BOARD ELECTIONS REGION 6, SEAT C Director Schafer reported it is time to send in a ballot for the CSDA 2008 Board Elections Region 6, Seat C. Director Schafer recommended Dewey Ausmus be selected. Director Monahan motioned to accept the selection of Dewey Ausmus. Director Ferryman seconded. Motion carried 5 -0. Jj6 MINUTES OF CMSD BOARD OF DIRECTORS MEETING HELD AUGUST 28, r� Page 12 • CALIFORNIA ASSOCIATION OF SANITATION AGENCIES (CASA) PROPOSED RESOLUTION NO. 195 ESTABLISHING CASA ANNUAL MEMBERSHIP DUES FOR CALENDAR YEAR 2009 Mr. Hamers reported the Proposed Resolution No. 195 Establishing CASA Annual Membership Dues for Calendar year 2009 is informational only at this time. (CASA) 2008 ANNUAL CONFERENCE AT MONTEREY — AUGUST 20 -23, 2008 (ATTENDED BY PRESIDENT PERRY & DIRECTORS SCHAFER AND FERRYMAN) President Perry and Directors Schafer and Ferryman attended the CASA 2008 Annual Conference in Monterey, August 20 -23, 2008. Director Schafer attended the State and Local Ethics Training Certification and submitted her certification to Ms. Revak for filing. President Perry and Director Ferryman report on their activities at the conference. OTHER MEETINGS QUALIFYING FOR REIMBURSEMENT UNDER CMSD ORDINANCE NO. 55, OPERATIONS CODE SECTION 3.01.030 CHAMBER OF COMMERCE Is President Perry attended the Chamber breakfast on July 17th, and the guest speaker was from Dale Carnegie Association. Director Schafer attended a Chamber of Commerce lunch meeting and gave an update on CMSD. OCCOG Director Schafer did not attend the meeting. WACO President Perry and Directors Schafer and Ooten attended the August 1, 2008 WACO meeting. Director Schafer presented information on the National Water Research Institute. Director Ooten reported LAFCO presented the draft Regional Comprehensive Plan. President Perry reported Jack Fuller gave an informative presentation about Metropolitan Water District. OLD BUSINESS ELECTION 2008 Ms. Revak reported a summary of the candidates running for Director of the District in the November election. • • NEW BUSINESS MINUTES OF CMSD BOARD OF DIRECTORS MEETING HELD AUGUST 28, Page 13 SPECIAL DISTRICT RISK MANAGEMENT AUTHORITY (SDRMA) PROPERTY AND LIABILITY PROGRAM RENEWAL,CONTRIBUTION INVOICE — FY2008 -09 Director Ooten motioned to ratify payment in the amount of $67,775.12 to the Special District Risk Management Authority (SDRMA) Property and Liability Program Renewal contribution Invoice — FY2008 -09 subject to Staff confirming "inverse condemnation" coverage is included when related to property damage from a sewer spill. Director Schafer seconded. Motion carried as follows: Ayes: Perry, Schafer, Ooten Ferryman, Monahan Noes: None. TRI -STATE SEMINAR IN PRIMM, NEVADA — SEPTEMBER 27 -29, 2008 Director Ferryman motioned to approve attendance by Director Ooten to attend the Tri- State Seminar in Primm, Nevada, September 27 -29, 2008. Director Schafer seconded. Motion carried 5 -0. SURVEY OF SOLID WASTE RATES & SERVICES BY HF&H CONSULTANTS, LLC Mr. Hamers reported on the survey of Solid Waste Rates & Services by HF &H Consultants, LLC. ORAL COMMUNICATIONS AND DIRECTOR COMMENTS Director Ooten reported he will be at Tewinkle School next week and would like to go to Estancia High School as well to present a simulation of a sewage treatment plant. ADJOURNMENT President Perry adjourned the meeting 7:21 p.m. SECRETARY PRESIDENT • COSTA MESA Ss�aLiTAjZYDISqRICT Memorandum To: Board of Directors From: Debbie Bjornson Date: September 9, 2008 ... an Independent Specia(District Subject: REFUND REQUEST FOR BOARD APPROVAL There are no refund requests for the month of August 2008. b r4�LV47 Dbie Bjonso w_ Permit Processing Specialist Protecting our community's Health by providing solid waste and sewer collection services arorrA�f /�-'��+-�/`^�� o, „4 000 oo ,rA • 000ao Costa Mesa Sancta Dist vict an ,InOe Special District enbent �o�po�AT� � � r Board of Directors .4rt Perry Arlene Schafer Bob Ooten James Ferrvnaan Gar�v Monahan Stu/f' Robin B. Homers Manager District Engineer (949) 631 -1731 September 1, 2008 Board of Directors Costa Mesa Sanitary District 628 W. 19'' Street Costa Mesa, CA 92627 -2716 SUBJECT: TRASH OCCUPANCY COUNT Dear Board of Directors: Thomas A. Fatrth There has been an increase of 2 units for the occupancy report for solid Assistant Manager- waste collection as of September 1, 2008; therefore, the total occupancy count for September is 21,476. Joan Rerok. 0kurd Secrelai -v rgrant Manager Clerk o/ the District Alan R. Barns Legal Counsel Marcus D. Dovis TreastrrerlDirector (# Flnawe Phone (949) 645 -8400 Fax ( 949) 650-?-')53 Address 628 W. 191h So-eet Costa Mesa, CA 92627 -2716 r-1 L ®IF* Printed Recycled P«licr Staff recommends the following: 1. The Board of Directors accepts the occupancy count as presented using 21,476 as the correct number of units. 2. The Board of Directors directs staff to prepare a warrant to Costa Mesa Disposal for September collection based on this occupancy report so long as the contractor fulfills the obligations of the agreement. Said payment in the amount of $196,621.37 to be ratified on the October 2008 warrant list. Sincerely, Thomas A. Fauth Assistant Manager cc: Costa Mesa Disposal oy Debbie Bjornson Permit Processing Specialist Protecting our community s healtb bN providing solid waste and sewer collection services. www.crosdca.gov OCCUPANCY CHANGES AUGUST 2008 EXISTING A.P.N. No. ADDRESS STATUS CHANGE NEEDED CHANGED OCCUPANCY 439 - 451 -07 311 Salt Pond New Service 1 unit using curbside Aug -08 439 - 451 -10 305 Salt Pond New Service 1 unit using curbside Aug -08 Total for August 2008 0 1 1 2 0 0 0 WDR Reported Spill Data OCCURRENCE REPORT SUMMARY 9/8/2008 9/4/2008 Sanitary Sewer Overflow Occurrence Report Summary, SSO EVENT ID Private District Event Line I Line 2008 Uncontained Est # Private Gallons Spilled into Storm drain Uncontained Est # Public Gallons Spilled into Storm drain Est Total Spill Completely Date # Gallons I Contained ? 1/2/2008 PRIVATE Pump Station Failure,151 Kalmus Dr, Copper Tree Bus Park; 80025 2,000 N 1600 1/20/2008 Sea Bluff PS Air Bubbler Failure; 30 Sea Terrace Lane; 80575 113 N 113 1/28/2008 Roots Blocked Main Line, CCM Cleaned Site, 1939 Sanderlinq Ctr; 81341 20 Y 2/7/2008 FOG Blocked Main Line Siphon on Paularino, 3012 -3036 Enterprise; 81171 55 N 5 2/26/2008 Debris & Roots Blocked Main Line, 2040 President Place; 81613 450 Y 3/18/2008 Grease blocked PRIVATE Lateral - Yardhouse - 1875A Newport E 82152 2,100 N 1800 3/18/2008 Roots /Debris Blocked PRIVATE Lateral, 700 W 16th St 82153 1 37 N 37 4/3/2008 President PS -SCE Transformer, 2034 President PI, PS MH to Park 82546 360 Y 5/5/2008 PRIVATE Above Ground Clean Out Broken - AMTEK, 960 W 16t 83276 20 N 20 7/25/2008 Roots Blocked PRIVATE Lateral - Uncapped CO - 674 Park Drive 85433 20 N 10 7/26/2008 Grease /Debris Blocked PRIVATE Lateral 3400 Ave of Arts- Herita 85463 100 N 10 8/22/2008 PRIVATE Pump Station Failure , 151 Kalmus Dr, Copper Tree Bus Park; Repeat 86141 85 Y 9/4/2008 Roots /Debris - PRIVATE SSO - Uncapped CO - 1010 Valencia St 86477 1 1,050 N 52 KEY: GREASE 3 2 1 ROOTS 5 3 2 PUMP STN 2 2 OTHER 3 3 TOTALS 13 8 5 Total # Gallons 6,4101 2,763 1 3,5291 118 Percentages 100.00% 1 43.10% 1 55.05% 1 1.84% X:\CMSD Doc uments\ Priorities \Priorities - Occurrences 9 -4 -08 CMSD Staff: 949 - 645 -8400 1 of 1 14, SAM � I' DISqRICT COSTA 5WES.A SAN, ��.?t}AA�j�ta PROJECT STATUS REPORT September 2008 Project 1112100-101 West Side Pumuinq Station Abandonment Directors Ferryman and Ooten along with Manager /District Engineer Rob Hamers, Assistant Manager Tom Fauth and Inspector Paul Guzman met with OCSD General Manager Jim Ruth and executive engineering staff on March 29, 2007 to discuss OCSD's participation in the project. It was agreed that the two agencies would work together to determine an approximate project cost for a regional facility and then meet again to discuss the feasibility. The cost estimate has been prepared and is being considered by both agencies. The CMSD updated its costs of the local sewer lines and confirmed the ability to fund the projects. A letter was sent to OCSD requesting the regional facility become a formal OCSD project and the letter was favorably received. The project appears in OCSD's planning documents. i Project 1112100 -129 Bristol Street Sewer The County of Orange plans on widening Irvine Avenue from Bristol Street to University Drive, which will cause relocation of the CMSD Irvine Pumping Station. The District can upgrade the station to a level able to serve the redevelopment of the area. The upgrade alleviates the need for the Bristol Street Pump Station and the project can be reduced to construction of a new gravity sewer only. These findings were submitted to the Orange County Development Agency (OCDA) and as requested the Sanitary District prepared a new three party agreement reflecting these findings. The agreement has been signed by the Sanitary District, the City of Newport Beach, and OCDA. The design phase is in progress. Project 1112100 -135 Reconstructinq Force Main for Elden Pumuinq Station Phase II Construction was completed in 1995 and the State Department of General Services (DGS) transmitted the sewer easement. The easement has been recorded and distributed to all parties. Project 1112100 -159 Televising Sewer Lines Areas are televised as needed, particularly for the fats, oils, and grease (FOG) program. • Project 1112100 -168 Irvine Pumpinq Station Relocation 0 Construction of the pumping station is 100% complete although the adjacent parking lot asphalt paving, wall, and slope were damaged by the contractor during construction. Once the repair is resolved, the project will be completed. Protect 1112100 -170 Prepare Emergency Response Plans for Pumping Stations Now that the location of the District Yard has been resolved as well as the makeup of the CMSD field crews, the emergency response plans may be completed. Work is progressing. Project 1112100 -171 Irvine Pumping Station Force Main Rehabilitation -Phase I The Board of Directors awarded Phase I construction consisting of 450 linear feet at the June 2008 regular meeting. Construction is now complete. Project 1112100 -175 OCSD Cooperative Projects Grant - Televising CMSD Sewer Lines The televising is continuing and is scheduled for completion by June 30, 2009. Project 1112100 -180 WDR Grease Control Program The project is continuing. is Project 1112100 -183 System -Wide Sewer Repair The Board of Directors awarded the first project under this on -going program at the July 2008 regular meeting. The work is located at Victoria and Harbor and is complete. Project 1112100 -186 Sewer Lateral Assistance Program The project is continuing into its second fiscal year. Project 1112100 -187 New Corporate Yard at 174 W. Wilson Street The design phase began on February 13, 2008. Construction plans were submitted to the City of Costa Mesa for first review in mid June 2008 and will be submitted for second review in late August 2008. l"J Protecting our community's health by providing solid waste and sewer collection services. wuwxmsdcagov General Ledger Balance Sheet aUser: tgonzalez Printed: 09/04/2008 - 8:07 A Period Ending 2 Fiscal Period 2, 2009 Description Amount Solid Waste Fund COSTA 9YESA S.WITX RT DISTWJCT ... an Independent special oistrict Assets Cash in Bank 2,459,156.20 Charges/Taxes Receivable 187,168.33 Total Assets Liabilities Compensated Absences Payable Total Liabilities Fund - Balance Reserved for Life Insurance Reserve for Operating Unreserved Undesignated RE Total Fund -Balance Retained Earnings: Total Fund Balance and Retained Earnings: Total Liabilities, Fund -Balance and Retained Earnings: 2,646,324.53 5,569.98 5,569.98 25,000.00 1,350,000.00 1,887,468.13 3,262,468.13 (621,713.58) 2,640,754.55 2,646,324.53 GL - Balance Sheet ( 09/04/2008 - 8:07 AM ) Page 1 Description Amount Liquid Waste Fund Accounts Payable 1,001.64 Assets 42,557.36 Cash In Bank 4,637,732.20 Petty Cash/Change Funds 700.00 Accounts Receivable 16,841.79 Charges/Taxes Receivable 68,591.18 Due From Other Governments 471,643.77 Land 77,964.00 Property Rights 4,025.00 Building & Structures 1,342,297.29 Subsurface Sewer Lines 23,926,583.47 Office Furniture & Equipment 286,353.45 Machinery & Equipment 569,925.96 Vehicles 182,275.00 Construction In Progress 394,554.47 Accumulated Deprec - Vehicles (26,635.00) Accumulated Deprec - Buildings (378,359.96) Accum Deprec - Subsurface Line (11,706,518.21) Accumulated Deprec - Office Eq (42,952.97) Accumulated Deprec - Equipment (267,135.95) Total Assets 19,557,885.49 Liabilities Accounts Payable 1,001.64 Compensated Absences Payable 42,557.36 Retention's Payable 87,211.72 Deposits Payable 2,864.00 PERS Retirement 458.6.0 PERS Medical 5,798.58 PERS Survivor Benefit (458.66) Life✓AD &D Insurance 106.32 Long -Term Disability 867.74 Dental Insurance 187.74 Employee Insurance 371.99 Due to OCSD 5,728.50 Total Liabilities 146,695.59 Fund - Balance Reserved for Capital Outlay 5,132,368.59 Investment in Fixed Assets 14,363,225.00 Reserve for Operating 375,796.35 Unreserved Undesignated RE (148,172.70) Total Fund- Balance 19,723,217.24 • GL - Balance Sheet ( 09/04/2008 - 8:07 AM ) Page 2 Description Amount Retained Earnings: (312,027.34) • Total Fund Balance and Retained Earnings: 19,411,189.90 Total Liabilities, Fund - Balance and Retained Earnings: 19,557,885.49 r� �J GL - Balance Sheet ( 09/04/2008 - 8:07 AM ) Page 3 Description Amount Sewer Construction Fund Assets • Cash and Investments 100,000.00 Total Assets 100,000.00 Liabilities Deposits Payable 100,000.00 Total Liabilities 100,000.00 Retained Earnings: 0.00 Total Fund Balance and Retained Earnings: 0.00 Total Liabilities, Fund -Balance and Retained Earnings: 100,000.00 0 • GL - Balance Sheet ( 09/04/2008 - 8:07 AM ) Page 4 A t Description Amount Facilities Revolving Fund •Assets Cash and Investments 2,077,200.57 • • Total Assets 2,077,200.57 Fund -Balance Secured Retained Earnings 2,090,690.97 Total Fund -Balance 2,090,690.97 Retained Earnings: (13,490.40) Total Fund Balance and Retained Earnings: 2,077,200.57 Total Liabilities, Fund -Balance and Retained Earnings: 2,077,200.57 GL - Balance Sheet ( 09/04/2008 - 8:07 AM ) Page 5 GenebLedger Revenue Analysis User. tgonzalez Printed: 09/04/2008 - 8:35 A Period 2, 2009 Account Number 9 0 COS T A WES-A S IT}7 T (DIS`l RICT . mi Iadepmdent special ois#*t Description Budgeted Revenue Period Revenue YTD Revenue Uncollected Balance Percent Received 10 Solid Waste Fund 10- 000000 -3000 Charges for Services 5,000.00 205.91 205.91 4,794.09 , 4.12 10- 000000 -3001 Secured Property Tax 0.00 0.00 0.00 0.00 0.00 10- 000000 -3002 Unsecured Property Tax 0.00 0.00 0.00 0.00 0.00 10- 000000 -3003 Supplemental Property Tax 0.00 812.03 812.03 (812.03) 0.00 10- 000000 -3004 Homeowner Taxes 0.00 0.00 0.00 0.00 0.00 10 -000000 -3005 Misc- Delq/Penalty/PY Tx 0.00 876.26 876.26 (876.26) 0.00 10- 000000 -3006 Public Utility 0.00 0.00 0.00 0.00 0.00 10- 000000 -3007 Customer Refunds 0.00 0.00 0.00 0.00 0.00 10- 000000 -3100 Licenses & Permits 0.00 0.00 0.00 0.00 0.00 10- 000000 -3300 Investment Earnings 60,000.00 298.93 (3,246.88) 63,246.88 -5.41 10- 000000 -3310 Fair Market Value Adjustment 0.00 0.00 232.94 (232.94) 0.00 10- 000000 -3400 From Other Agencies 0.00 0.00 0.00 0.00 0.00 10-000000-3510 Additional Container Charge 150,000.00 0.00 0.00 150,000.00 0.00 10- 000000 -3525 Other Charges for Services 0.00 0.00 0.00 0.00 0.00 10- 000000 -3600 Annual Charge 5,140,100.00 2,504.95 2,504.95 5,137,595.05 0.05 10- 000000 -3700 Contributions 25,000.00 602.00 26,257.00 (1,257.00) 105.03 10- 000000 -3725 Other Reimbursements 0.00 60.00 80.00 (80.00) 0.00 10 Totals: 5,380,100.00 5,360.08 27,722.21 5,352,377.79 0.52 20 Liquid Waste Fund 20 -000000 -3000 Charges For Services 10,000.00 16,608.91 16,608.91 (6,608.91) 166.09 20- 000000 -3007 Customer Refund 0.00 0.00 0.00 0.00. 0.00 20- 000000 -3100 Sewer Permits 5,000.00 825.00 1,540.00 3,460.00 30.80 20- 000000 -3300 Investment Earnings 147,000.00 0.00 0.00 147,000.00 0.00 20- 000000 -3310 Fair Market Adjustment 0.00 0.00 396.79 (396.79) 0.00 20- 000000 -3400 From Other Agencies 0.00 0.00 0.00 0.00 0.00 20- 000000 -3500 Permits/Inspection Fees 25,000.00 640.00 960.00 24,040.00 3.84 20- 000000 -3505 OCSD Fees -CMSD Share 0.00 301.53 436.08 (436.08) 0.00 20- 000000 -3515 Sale of Maps & Publications 0.00 0.00 0.00 0.00 0.00 20- 000000 -3525 Other Charges for Services 0.00 0.00 0.00 0.00 0.00 20- 000000 -3600 Annual Charge 4,570,500.00 780.74 780.74 4,569,719.26 0.02 GL - Revenue Analysis ( 09/04/2008 - 8:35 AM ) Page 1 Account Number Description Budgeted Revenue Period Revenue YTD Revenue Uncollected Balance Percen s t Received 20- 000000 -3700 Contributions 0.00 0.00 0.00 0.00 0.00 20- 000000 -3725 Other Reimbursements 0.00 0.00 0.00 0.00 0.00 20 Totals: 4,757,500.00 19,156.18 20,722.52 4,736,777.48 0.44 21 Sewer Construction Fund 21- 000000 -3300 Investment Earnings 0.00 0.00 0.00 0.00 0.00 21- 000000 -3310 Fair Market Value Adj 0.00 0.00 0.00 0.00 0.00 21 Totals: 0.00 0.00 0.00 0.00 0.00 30 Facilities Revolving Fund 30- 000000 -3210 Fixture Fees 0.00 1,267.52 2,932.52 (2,932.52) 0.00 30- 000000 -3220 Sewer Connection Fees 0.00 0.00 0.00 0.00 0.00 30- 000000 -3300 Investment Earnings 0.00 0.00 0.00 0.00 0.00 30- 000000 -3310 Fair Market Value Adjustment 0.00 0.00 155.73 (155.73) 0.00 30- 000000 -3340 Rental Revenue 0.00 0.00 740.00 (740.00) 0.00 30- 000000 -3525 Other Charges for Services 0.00 0.00 0.00 0.00 0.00 30 Totals: 0.00 1,267.52 3,828.25 (3,828.25) 0.00 Report Totals: 10,137,600.00 25,783.78 10,085,327.02 0.52 52,272.98 GL - Revenue Analysis ( 09/04/2008 - 8:35 AM) Page 2 Generaltedger Expenses vs. Budget User: tgonzalez Printed: 09/04/2008 - 8:35 A Period 2, 2009 Account Number Description 10 Solid Waste Fund 10- 100000 Solid Administration E01 Salary & Benefits 10- 10000013001 Regular Salaries 10- 10000013002 Part -Time Salaries 10- 1000004003 Board Salaries 10- 100000 -4005 Overtime 10- 1000004040 Compensated Absences 10- 100000 -4100 Cafeteria Plan 10- 100000 -4105 Medicare - Employer 10- 1000004110 FICA - Employer 10- 100000 -4115 PERS - Employer 10- 100000 -4120 PERS - Employee 10- 100000 -4125 Deferred Medical - RHS 10- 100000 -4130 Benefits Admin Costs 10- 1000004135 Unemployment 10- 1000004140 Workers' Compensation 100.00 Salary & Benefits E03 Professional Services 10- 1000004200 Professional Services 10- 1000004205 District Manager 10- 1000004210 Legal Services 10- 1000004220 Fiscal Services 10- 1000004225 Medical/Employment Services 10- 10000013300 Contract Services 10- 1000004320 Container Collection Costs 718.49 Professional Services E05 Recycling & Disposal 10- 100000 -4310 Trash Hauler 10- 100000 -4315 Recycling/Disposal GL - Expenses vs Budget ( 09/04/2008 - 8:35 AM ) . Y CosTiq WEV s ITj4RTQ)rsTRICT ... an Independent Special District Budgeted Amount Period Amount YTD Amount YTD Var Encumbered Amt Available % Available 86,800.00 6,355.70 10,480.39 76,319.61 0.00 76,319.61 87.92 53,300.00 4,474.11 7,130.96 46,169.04 0.00 46,169.04 86.62 7,200.00 508.30 508.30 6,691.70 0.00 6,691.70 92.94 4,500.00 84.97 239.84 4,260.16 0.00 4,260.16 94.67 1,100.00 0.00 0.00 1,100.00 0.00 1,100.00 100.00 10,600.00 918.85 1,507.71 9,092.29 0.00 9,092.29 85.77 2,500.00 178.62 287.61 2,212.39 0.00 2,212.39 88.49 750.00 31.51 31.51 718.49 0.00 718.49 95.79 19,700.00 1,466.12 2,391.94 17,308.06 0.00 17,308.06 87.85 10,200.00 758.08 1,225.07 8,974.93 0.00 8,974.93 87.99 850.00 63.51 105.03 744.97 0.00 744.97 87.64 250.00 19.11 58.99 191.01 0.00 191.01 76.40 0.00 0.00 0.00 0.00 0.00 0.00 0.00 2,000.00 0.00 388.30 1,611.70 0.00 1,611.70 80.58 199,750.00 14,858.88 24,355.65 175,394.35 0.00 175,394.35 87.80 2,600.00 0.00 0.00 2,600.00 0.00 2,600.00 100.00 30,000.00 1,868.13 1,868.13 28,131.87 0.00 28,131.87 93.77 20,000.00 1,197.32 1,197.32 18,802.68 0.00 18,802.68 94.01 35,840.00 700.00 700.00 35,140.00 0.00 35,140.00 98.04 100.00 0.00 0.00 100.00 0.00 100.00 100.00 3,500.00 185.85 185.85 3,314.15 0.00 3,314.15 94.69 20,000.00 0.00 0.00 20,000.00 0.00 20,000.00 100.00 112,040.00 3,951.30 3,951.30 108,088.70 0.00 108,088.70 96.47 2,400,000.00 196,603.06 393,178.65 2,006,821.35 0.00 2,006,821.35 83.61 2,368,000.00 210,599.61 210,599.61 2,157,400.39 0.00 2,157,400.39 91.10 Page 1 Account tunber Description Budgeted Amount Period Amount YTD Amount YTD Var Encumbered Amt Available % Available Recycling & Disposal 407,202.67 0.00 4,164,221.74 87.33 4,768,000.00 603,778.26 4,164,221.74 E10 Other Contract Services 10- 100000 -4305 County Collection Fee 15,500.00 0.00 0.00 15,500.00 0.00 15,500.00 100.00 10- 100000 -4325 Election Costs 28,000.00 0.00 0.00 28,000.00 0.00 28,000.00 100.00 10- 1000004330 Building Maintenance 1,350.00 86.70 164.08 1,185.92 0.00 1,185.92 87.84 10- 1000004335 Equipment Maintenance 2,470.00 76.49 1,455.38 1,014.62 300.00 714.62 28.93 Other Contract Services 47,320.00 163.19 1,619.46 45,700.54 300.00 45,400.54 95.94 E15 Materials & Supplies 10- 100000 -4400 Office Supplies 1,500.00 148.47 230.70 1,269.30 0.00 1,269.30 84.62 10- 100000 -4405 MultiMed/Blueprint/Copies/Sub 1,000.00 0.00 10.64 989.36 0.00 989.36 98.93 10- 100000 -4410 Postage 7,900.00 0.34 8.54 7,891.46 0.00 7,891.46 99.89 10- 100000-4420 Public Info /Ed/Community Prom 16,700.00 803.47 1,042.31 15,657.69 0.00 15,657.69 93.75 10- 100000 -4425 Small Tools/Equipment 500.00 4.04 4.04 495.96 0.00 495.96 99.19 10- 100000-4430 Materials & Supplies 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Materials & Supplies 27,600.00 956.32 1,296.23 26,303.77 0.00 26,303.77 95.30 E20 Professional Development 10- 100000 -4500 Prof Membership/Dues 8,800.00 0.00 5,423.40 3,376.60 0.00 3,376.60 38.37 10- 100000 -4505 Staff Development 1,200.00 5.50 337.30 862.70 0.00 862.70 71.89 10- 100000 -4510 Travel/Meals/Lodging 1,700.00 212.11 704.89 995.11 0.00 995.11 58.53 10- 1000004520 Mileage Reimbursement 1,500.00 0.63 0.63 1,499.37 0.00 1,499.37 99.95 Professional Development 13,200.00 218.24 6,466.22 6,733.78 0.00 6,733.78 51.01 E25 Liability Insurance 10- 100000 -4550 Liability Insurance 6,500.00 0.00 6,035.69 464.31 0.00 464.31 7.14 Liability hnsurance 6,500.00 0.00 6,035.69 464.31 0.00 464.31 7.14 E30 Utilities 10- 1000004600 Telephone 750.00 60.69 108.92 641.08 0.00 641.08 85.47 10- 1000004605 Cellular Service 650.00 36.09 36.09 613.91 0.00 613.91 94.44 10- 1000004610 Gas - Building 75.00 1.71 3.79 71.21 0.00 71.21 94.94 10- 1000004615 Water - Building 175.00 0.00 0.00 175.00 0.00 175.00 100.00 10- 100000 -4620 Electric - Building 900.00 8.57 8.57 891.43 0.00 891.43 99.04 Utilities 2,550.00 107.06 157.37 2,392.63 0.00 2,392.63 93.82 GL - Expenses vs Budget ( 09/04/2008 - 8:35 AM) Page 2 Account Nui Description Budgeted Amount Period Amo• YTD Amount YTD Var Encumbered Amt Available Wailable E40 Fixed Assets 10- 100000 -4700 Depreciation 0.00 0.00 0.00 0.00 0.00 0.00 0.00 10- 100000 -4750 Gain/Loss Disposal of Asset 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Fixed Assets 0.00 0.00 0.00 0.00 0.00 0.00 0.00 E45 Debt Service 10- 100000 -4800 Principal Payment 0.00 0.00 0.00 0.00 0.00 0.00 0.00 10- 100000 -4850 Interest Payment 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Debt Service 0.00 0.00 0.00 0.00 0.00 0.00 0.00 E50 Other Financing Uses 10- 100000 -4900 Other Financing Uses 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Other Financing Uses 0.00 0.00 0.00 0.00 0.00 0.00 0.00 E55 Non Operating - Other 10- 100000 -4950 Non - Operating Expense 0.00 0.00 0.00 0.00 0.00 0.00 0.00 10- 100000 -4990 Contingency 125,000.00 0.00 0.00 125,000.00 0.00 125,000.00 100.00 Non Operating - Other 125,000.00 0.00 0.00 125,000.00 0.00 125,000.00 100.00 10- 100000 Totals: 5,301,960.00 427,457.66 647,660.18 4,654,299.82 300.00 4,653,999.82 87.77 10- 100001 Sharps Program E60 Special Programs 10- 1000014300 Sharps Program 20,000.00 668.57 668.57 19,331.43 0.00 19,331.43 96.65 10- 100001 -4430 Sharps Program - Material/Supp 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Special Programs 20,000.00 668.57 668.57 19,331.43 0.00 19,331.43 96.65 ,10- 100001 Totals: 20,000.00 668.57 668.57 19,331.43 0.00 19,331.43 96.65 10- 100002 Household Hazardous Waste E60 Special Programs 10- 100002 -4300 Household Hazardous Waste 32,000.00 1,107.04 1,107.04 30,892.96 0.00 30,892.96 96.54 GL - Expenses vs Budget ( 09/04/2008 - 8:35 AM ) Page 3 Account%mber Description •unt a Budgeted Amount Period YTD Amount YTD Var Encumbered Amt Available % Available Special Programs 32,000.00 1,107.04 1,107.04 0.00 30,892.96 30,892.96 96.54 10- 100002 Totals: 32,000.00 1,107.04 1,107.04 30,892.96 0.00 30,892.96 96.54 10- 100003 Telephone Book Recycling E60 Special Programs 10- 100003-4420 Telephone Bk Recycling Progra 17,000.00 0.00 0.00 17,000.00 0.00 17,000.00 100.00 Special Programs 17,000.00 0.00 0.00 17,000.00 0.00 17,000.00 100.00 10- 100003 Totals: 17,000.00 0.00 0.00 17,000.00 0.00 17,000.00 100.00 10- 100004 Large Item Pick -up E60 Special Programs 10- 1000044310 Large Item Pick -up 5,000.00 0.00 0.00 5,000.00 0.00 5,000.00 100.00 10- 1000044420 Large Item Plck -up Promo 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Special Programs 5,000.00 0.00 0.00 5,000.00 0.00 5,000.00 100.00 10- 100004 Totals: 5,000.00 0.00 0.00 5,000.00 0.00 5,000.00 100.00 10- 100005 Used Tire Roundup E60 Special Programs 10- 1000054300 Used Tire Roundup 1,200.00 0.00 0.00 1,200.00 0.00 1,200.00 100.00 Special Programs 1,200.00 0.00 0.00 1,200.00 0.00 1,200.00 100.00 10- 100005 Totals: 1,200.00 0.00 0.00 1,200.00 0.00 1,200.00 100.00 10- 100006 Christmas Tree Recycling E60 Special Programs 10-1000064310 Christmas Tree Recycling 0.00 0.00 0.00 0.00 0.00 0.00 0.00 GL - Expenses vs Budget ( 09/04/2008 - 8:35 AM) Page 4 Account NUT* Description Budgeted Amount Period Amon YTD Amount YTD Var Encumbered Amt Available Oaflable Special Programs 0.00 0.00 0.00 0.00 0.00 0.00 0.00 10- 100006 Totals: 0.00 0.00 0.00 0.00 0.00 0.00 0.00 10- 100007 Greeting Card Recycling E60 Special Programs 10- 100007 -4410 Greeting Card Recycling 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Special Programs 0.00 0.00 0.00 0.00 0.00 0.00 0.00 10- 100007 Totals: 0.00 0.00 0.00 0.00 0.00 0.00 0.00 10- 100008 Educational Tours E60 Special Programs 10- 100008 -4420 Educational Tours 2,500.00 0.00 0.00 2,500.00 0.00 2,500.00 100.00 Special Programs 2,500.00 0.00 0.00 2,500.00 0.00 2,500.00 100.00 10- 100008 Totals: 2,500.00 0.00 0.00 2,500.00 0.00 2,500.00 100.00 10 Totals: 5,379,660.00 429,233.27 649,435.79 4,730,224.21 300.00 4,729,924.21 87.92 20 Liquid Waste Fund 20- 200000 Liquid Administration E01 Salary & Benefits 20- 200000 -4001 Regular Salaries 459,000.00 33,493.50 54,932.23 404,067.77 0.00 404,067.77 88.03 20- 200000 -4002 Part-Time Salaries 6,000.00 1,578.35 3,290.55 2,709.45 0.00 2,709.45 45.15 20- 200000 -4003 Board Salaries 64,500.00 4,574.70 4,574.70 59,925.30 0.00 59,925.30 92.90 20- 200000-4005 Overtime 29,300.00 764.73 2,158.58 27,141.42 0.00 27,141.42 92.63 20- 200000 -4040 Compensated Absences 6,300.00 0.00 0.00 6,300.00 0.00 6,300.00 100.00 20- 200000 -4100 Cafeteria Plan 56,600.00 5,041.65 8,178.66 48,421.34 0.00 48,421.34 85.55 20- 200000 -4105 Medicare - Employer 9,500.00 626.53 1,012.28 8,487.72 0.00 8,487.72 89.34 20- 200000 -4110 FICA - Employer 6,500.00 283.64 283.64 6,216.36 0.00 6,216.36 95.63 20- 200000 -4115 PERS - Employer 62,000.00 5,408.01 9,002.01 52,997.99 0.00 52,997.99 85.48 ' 20- 200000 -4120 PERS - Employee 32,100.00 2,455.05 4,036.42 28,063.58 0.00 28,063.58 87.42 20- 200000 -4125 Deferred Medical - RHS 4,300.00 334.97 549.56 3,750.44 0.00 3,750.44 87.22 GL - Expenses vs Budget ( 09/04/2008 - 8:35 AM) Page 5 Accountmber Description Budgeted Amount Period Amount YTD Amount YTD Var Encumbered Amt Available /o Available 20- 200000 -4130 Benefits Admin Costs 3,000.00 172.04 531.22 2,468.78 0.00 2,468.78 82.29 20- 200000 -4135 Unemployment 0.00 0.00 0.00 0.00 0.00 0.00 0.00 20- 200000 -4140 Workers' Compensation 4,000.00 0.00 3,494.70 505.30 0.00 505.30 12.63 Salary & Benefits 743,100.00 54,733.17 92,044.55 651,055.45 0.00 651,055.45 87.61 E03 Professional Services 20- 200000 -4200 Professional Services 33,400.00 0.00 0.00 33,400.00 0.00 33,400.00 100.00 20- 200000 -4205 District Manager 59,200.00 3,469.37 3,469.37 55,730.63 0.00 55,730.63 94.14 20- 200000 -4210 Legal Services 72,000.00 7,537.98 7,537.98 64,462.02 0.00 64,462.02 89.53 20- 200000 -4215 Engineering/Architectual Sery 18,000.00 1,400.00 1,400.00 16,600.00 0.00 16,600.00 92.22 20- 200000 -4216 Plan Ck/Inspection- Inside 100,000.00 11,202.50 11,202.50 88,797.50 0.00 88,797.50 88.79 20- 200000 -4217 Plan Ck/Inspection- Outside 25,000.00 662.50 662.50 24,337.50 0.00 24,337.50 97.35 20- 200000 -4220 Fiscal Services 66,480.00 1,300.00 1,300.00 65,180.00 0.00 65,180.00 98.04 20- 200000 -4225 Medical/Employment Services 500.00 0.00 0.00 500.00 0.00 500.00 100.00 20- 200000 -4300 Contract Services 6,500.00 675.15 675.15 5,824.85 0.00 5,824.85 89.61 20- 200000 -4320 Sewer Contracts 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Professional Services 381,080.00 26,247.50 26,247.50 354,832.50 0.00 354,832.50 93.11 E10 Other Contract Services 20- 200000 -4305 County Collection Fee 13,800.00 0.00 0.00 13,800.00 0.00 13,800.00 100.00 20- 200000 -4325 Election Costs 52,000.00 0.00 0.00 52,000.00 0.00 52,000.00 100.00 20- 2000003330 Building Maintenance 12,150.00 780.29 1,476.66 10,673.34 0.00 10,673.34 87.84 20- 2000004335 Equipment Maintenance 23,530.00 688.40 13,098.40 10,431.60 2,700.00 7,731.60 32.85 Other Contract Services 101,480.00 1,468.69 14,575.06 86,904.94 2,700.00 84,204.94 82.97 E15 Materials & Supplies 20- 200000 -4400 Office Supplies 12,000.00 1,336.48 2,076.49 9,923.51 0.00 9,923.51 82.69 20- 200000 -4405 MultiMedBlueprints/Copies/Su 9,000.00 0.00 95.76 8,904.24 0.00 8,904.24 98.93 20- 200000 -4410 Postage 14,700.00 11.46 85.16 14,614.84 0.00 14,614.84 99.42 20- 200000 -4420 Public Info /Ed/Community Prom 19,400.00 1,340.08 3,489.68 15,910.32 0.00 15,910.32 82.01 20- 200000-4425 Small Tools /Equipment 1,500.00 109.41 109.41 1,390.59 0.00 1,390.59 92.70 20- 200000 -4430 Material & Supplies 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Materials & Supplies 56,600.00 2,797.43 5,856.50 50,743.50 0.00 50,743.50 89.65 E20 Professional Development 20- 200000 -4500 Prof Membership/Dues 33,690.00 1,100.00 11,243.35 22,446.65 0.00 22,446.65 66.62 20- 200000 -4505 Staff Development 6,800.00 49.50 355.70 6,444.30 0.00 6,444.30 94.76 20- 200000 -4510 Travel/MeaWLodging 26,800.00 3,307.22 3,242.13 23,557.87 0.00 23,557.87 87.90 20- 2000004520 Mileage Reimbursement 250.00 21.81 21.81 228.19 0.00 228.19 91.27 GL - Expenses vs Budget ( 09/04/2008 - 8:35 AM ) Page 6 Account Nuts Description Budgeted Amount Period Amos YTD Amount YTD Var Encumbered Amt Available ailable Professional Development 67,540.00 14,862.99 0.00 52,677.01 77.99 4,478.53 52,677.01 E25 Liability Insurance 20- 200000 -4550 Liability Insurance 70,000.00 0.00 54,321.25 15,678.75 0.00 15,678.75 22.39 Liability Insurance 70,000.00 0.00 54,321.25 15,678.75 0.00 15,678.75 22.39 E30 Utilities 20- 200000 -4600 Telephone 6,500.00 546.23 980.28 5,519.72 0.00 5,519.72 84.91 20- 200000 -4605 Cellular Service 7,000.00 717.59 717.59 6,282.41 0.00 6,282.41 .89.74 20- 200000 -4610 Gas - Building 500.00 15.42 34.17 465.83 0.00 465.83 93.16 20- 200000 -4615 Water - Building 2,000.00 0.00 0.00 2,000.00 0.00 2,000.00 100.00 20- 200000-1620 Electric - Building 7,000.00 848.89 848.89 6,151.11 0.00 6,151.11 87.87 Utilities 23,000.00 2,128.13 2,580.93 20,419.07 0.00 20,419.07 88.77 E40 Fixed Assets 20- 200000 -4700 Depreciation 0.00 0.00 0.00 0.00 0.00 0.00 0.00 20- 200000 -4750 G/L On Disposal of Fixed Asset 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Fixed Assets 0.00 0.00 0.00 0.00 0.00 0.00 0.00 E50 Other Financing Uses 20- 200000 -4900 Other Financing Uses 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Other Financing Uses 0.00 0.00 0.00 0.00 0.00 0.00 0.00 E55 Non Operating - Other 20- 200000 -4950 Non Operating Expense 282,000.00 0.00 0.00 282,000.00 0.00 282,000.00 100.00 20- 200000 -4990 Contingency 50,000.00 0.00 0.00 50,000.00 0.00 50,000.00 100.00 Non Operating - Other 332,000.00 0.00 0.00 332,000.00 0.00 332,000.00 100.00 20- 200000 Totals: 1,774,800.00 91,853.45 210,488.78 1,564,311.22 2,700.00 1,561,611.22 87.98 20- 200001 Sewer Maint E25 Liability Insurance 20- 200001 -4550 Swr Liability Insurance 10,000.00 0.00 7,398.18 2,601.82 0.00 2,601.82 26.01 GL - Expenses vs Budget ( 09/04/2008 - 8:35 AM ) Page 7 Accountomber Description Budgeted Amount Period Amount YTD Amount YTD Var Encumbered Amt Available % Available Liability Insurance 0.00 7,398.18 0.00 2,601.82 26.01 10,000.00 2,601.82 E41 Sewer Maint - Salary/Benefit 20- 2000014001 Swr Maint - Regular Salaries 175,200.00 13,423.36 23,155.30 152,044.70 0.00 152,044.70 86.78 20- 200001 4002 Swr Maint - PT Salaries 0.00 0.00 0.00 0.00 0.00 0.00 0.00 20- 2000011005 SwrMaint - Overtime 19,000.00 885.83 885.83 18,114.17 0.00 18,114.17 95.33 20- 2000014040 Compensated Absences 1,600.00 0.00 0.00 1,600.00 0.00 1,600.00 100.00 20- 2000014100 Swr Maint - Cafeteria Plan 28,800.00 2,397.00 4,134.82 24,665.18 0.00 24,665.18 85.64 20- 200001 -4105 Swr Maint - Medicare ER 3,400.00 220.44 375.26 3,024.74 0.00 3,024.74 88.96 20- 2000014115 Swr Maint - PERS ER 25,400.00 2,010.22 3,371.77 22,028.23 0.00 22,028.23 86.72 20- 200001 -4120 Swr Maint - PERS EE 13,200.00 939.64 1,741.54 11,458.46 0.00 11,458.46 86.80 20- 2000014125 Swr Maint - Def Medical RHS 1,800.00 134.24 231.56 1,568.44 0.00 1,568.44 87.13 20- 200001 -4130 Benefit Administration 500.00 23.48 40.50 459.50 0.00 459.50 91.90 20- 200001 -4135 Swr Maint - Unemployment 0.00 0.00 0.00 0.00 0.00 0.00 0.00 20- 200001 -4140 Swr Maint - Workers Comp 14,700.00 0.00 0.00 14,700.00 0.00 14,700.00 100.00 Sewer Maint - Salary/Benefit 283,600.00 20,034.21 33,936.58 249,663.42 0.00 249,663.42 88.03 E42 Sewer Maint Operations 20- 200001 -4300 Sewer Maint- Claims 0.00 0.00 0.00 0.00 0.00 0.00 0.00 20- 200001 -4305 Sewer Maint -Pump Stn Contract 125,000.00 7,471.60 7,471.60 117,528.40 0.00 117,528.40 94.02 20-2000014320 Sewer Maint -Sewer Line Maint 450,000.00 0.00 0.00 450,000.00 0.00 450,000.00 100.00 20- 2000014335 Sewer Maint- Equipment Maint 62,500.00 6,245.72 6,375.61 56,124.39 0.00 56,124.39 89.79 20- 2000014350 Sewer Maint - Property Lease 0.00 0.00 0.00 0.00 0.00 0.00 0.00 20- 200001 -4405 Sewer Maint- MultiMed/Blueprin 0.00 0.00 0.00 0.00 0.00 0.00 0.00 20- 200001 -4425 Sewer Maint -Small Tools/Eq 20,000.00 184.68 184.68 19,815.32 0.00 19,815.32 99.07 20- 200001 -4430 Sewer Maint- Material/Supplies 44,000.00 1,947.69 3,429.25 40,570.75 1,069.11 39,501.64 89.77 20- 200001 4505 Sewer Maint -Staff Development 4,500.00 0.00 0.00 4,500.00 0.00 4,500.00 100.00 20- 200001 4510 Sewer Maint- Travel/Meals 500.00 0.00 0.00 500.00 0.00 500.00 100.00 20- 2000014625 Sewer Maint- Water Pumps 1,800.00 91.38 91.38 1,708.62 0.00 1,708.62 94.92 20- 2000014630 Sewer Maint- Electric Pumps 90,000.00 7,850.47 7,850.47 82,149.53 0.00 82,149.53 91.27 Sewer Maint Operations 798,300.00 23,791.54 25,402.99 772,897.01 1,069.11 771,827.90 96.68 20- 200001 Totals: 1,091,900.00 43,825.75 66,737.75 1,025,162.25 1,069.11 1,024,093.14 93.79 20- 200100 Capital Outlay E65 Capital Improvement Program 20- 200100 -4995 Capital Outlay 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Capital Improvement Program 0.00 0.00 0.00 0.00 0.00 0.00 0.00 GL - Expenses vs Budget ( 09/04/2008 - 8:35 AM ) Page 8 Account Description Budgeted Amount Period I YTD Amount YTD Var Encumbered Amt Availableovailable 20- 200100 Totals: 0.00 0.00 0.00 0.00 0.00 0.00 0.00 20- 200429 Bristol Pump Station E65 Capital Improvement Program 20- 200429 -4300 Bristol St Pump - Contract Labor 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Capital Improvement Program 0.00 0.00 0.00 0.00 0.00 0.00 0.00 20- 200429 Totals: 0.00 0.00 0.00 0.00 0.00 0.00 0.00 20- 200449 Sinking Fd/Future Sewer Lines E65 Capital Improvement Program 20- 200449 -4300 Sinking Fund #149 /Swr -Contr Sv 100,000.00 0.00 0.00 100,000.00 0.00 100,000.00 100.00 Capital Improvement Program 100,000.00 0.00 0.00 100,000.00 0.00 100,000.00 100.00 20- 200449 Totals: 100,000.00 0.00 0.00 100,000.00 0.00 100,000.00 100.00 20- 200456 Earthquake(Major Emer Swr Rep E65 Capital Improvement Program 20- 200456 -4300 Earthquake/Emergency -Contr Sv 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Capital Improvement Program 0.00 0.00 0.00 0.00 0.00 0.00 0.00 20- 200456 Totals: 0.00 0.00 0.00 0.00 0.00 0.00 0.00 20- 200459 Televising Swr Lanes E65 Capital Improvement Program 20- 200459 -4300 Televising Swr#159 -Contr Svc 25,000.00 0.00 0.00 25,000.00 0.00 25,000.00 100.00 Capital Improvement Program 25,000.00 0.00 0.00 25,000.00 0.00 25,000.00 100.00 20- 200459 Totals: 25,000.00 0.00 0.00 25,000.00 0.00 25,000.00 100.00 GL - Expenses vs Budget ( 09/04/2008 - 8:35 AM) Page 9 Account lumber Description Budgeted Amount Period Amount YTD Amount YTD Var Encumbered Amt Available % Available 20- 200464 Misc. Swr Work/Manhole Adj. E65 Capital Improvement Program 20- 200464 -4300 Misc Swr Wk#164 -font Svc 125,000.00 7,418.37 13,785.82 111,214.18 6,456.50 104,757.68 83.80 Capital Improvement Program 125,000.00 7,418.37 13,785.82 111,214.18 6,456.50 104,757.68 83.80 20- 200464 Totals: 125,000.00 7,418.37 13,785.82 111,214.18 6,456.50 104,757.68 83.80 20- 200468 Tustin Pump Stn Remodel E65 Capital Improvement Program 20- 2004684300 IrvinoTustin Pump Stn #168 -Con 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Capital Improvement Program 0.00 0.00 0.00 0.00 0.00 0.00 0.00 20- 200468 Totals: 0.00 0.00 0.00 0.00 0.00 0.00 0.00 20- 200470 Emerg Response Plan Pump Stn E65 Capital Improvement Program 20- 200470 -4300 Emerg Pump Plan -Contr Svc 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Capital Improvement Program 0.00 0.00 0.00 0.00 0.00 0.00 0.00 20- 200470 Totals: 0.00 0.00 0.00 0.00 0.00 0.00 0.00 20- 200471 Irvine PS Frce Main #171 E65 Capital Improvement Program 20- 200471 -4300 Irvine PS Frce Main# 17 1 -Contr 440,000.00 9,055.03 9,055.03 430,944.97 0.00 430,944.97 97.94 Capital Improvement Program 440,000.00 9,055.03 9,055.03 430,944.97 0.00 430,944.97 97.94 20- 200471 Totals: 440,000.00 9,055.03 9,055.03 430,944.97 0.00 430,944.97 97.94 20- 200473 SC Plaza Stn Force Main Replac E65 Capital Improvement Program 20- 200473 -4300 SC Plaza Pump# I 73-Contr Svc 0.00 0.00 0.00 0.00 0.00 0.00 0.00 GL - Expenses vs Budget ( 09/04/2008 - 8:35 AM) Page 10 Account N*r Description Budgeted Amount Period Anjo YTD Amount YTD Var Encumbered Amt AvailablSAvailable 20- 200575 E65 20- 2005754215 20- 2005754300 20- 200601 E65 20- 200601 -4300 20- 200676 E65 20- 200676 -4300 20- 200677 E65 20- 2006774300 Capital Improvement Program 0.00 0.00 0.00 20- 200473 Totals: 0.00 0.00 0.00 OCSD Grant Capital Improvement Program OCSD Grant #175 En S 0 00 ^ ^^ g vc OCSD Grant #175 - Cont Svc 0.00 0.00 0.00 Capital Improvement Program 0.00 0.00 20- 200575 Totals: 0.00 0.00 Westside Abandonment #101 0.00 0.00 Capital Improvement Program 0.00 0.00 Westside Aband #101 -Cont Svc 250,000.00 0.00 Capital Improvement Program 250,000.00 0.00 20- 200601 Totals: 250,000.00 0.00 WDR Phase III #176 0.00 250,000.00 Capital Improvement Program 0.00 0.00 WDR Ph lII #176 - Contr Svc 0.00 0.00 Capital Improvement Program 0.00 0.00 20- 200676 Totals: 0.00 0.00 Capital Facility Aq #177 Capital Improvement Program Capital Fac Aq #177 -Contr Svc 0.00 0.00 0.00 0.00 0.00 0.00 250,000.00 0.00 0.00 1,100.13 (1,100.13) 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 250,000.00 100.00 0.00 250,000.00 100.00 0.00 250,000.00 100.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 (1,100.13) 0.00. GL - Expenses vs Budget ( 09/04/2008 - 8:35 AM ) Page 11 • Account fber Description Budgeted Amount Period Amount YTD Amount YTD Var Encumbered Amt Available % Available Capital Improvement Program 1,100.13 0.00 (1,100.13) 0.00 0.00 (1,100.13) 0.00 20- 200677 Totals: 0.00 0.00 1,100.13 (1,100.13) 0.00 (1,100.13) 0.00 20- 200678 Replace Sewer Bypass #178 E65 Capital Improvement Program 20- 200678 -4300 Rep Swr Bypass #178 - Contr Svc 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Capital Improvement Program 0.00 0.00 0.00 0.00 0.00 0.00 0.00 20- 200678 Totals: 0.00 0.00 0.00 0.00 0.00 0.00 0.00 20- 200679 Building/Grounds Fund #179 E65 Capital Improvement Program 20- 200679 -4300 Bld/Grds Fund #179 - Contr Svc 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Capital Improvement Program 0.00 0.00 0.00 0.00 0.00 0.00 0.00 20- 200679 Totals: 0.00 0.00 0.00 0.00 0.00 0.00 0.00 20- 200780 Fog #180 E65 Capital Improvement Program 20- 200780 -4300 Fog Program #180 - Contract Svc 100,000.00 0.00 0.00 100,000.00 0.00 100,000.00 100.00 Capital Improvement Program 100,000.00 0.00 0.00 100,000.00 0.00 100,000.00 100.00 20- 200780 Totals: 100,000.00 0.00 0.00 100,000.00 0.00 100,000.00 100.00 20- 200781 Newp /19th Swr #181 E65 Capital Improvement Program 20- 200781 -4300 Newp /19th Swr #181 Contr Svc 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Capital Improvement Program 0.00 0.00 0.00 0.00 0.00 0.00 0.00 GL - Expenses vs Budget ( 09/04/2008 - 8:35 AM) Page 12 Account N Description Budgeted Amount Period An* YTD Amount YTD Var Encumbered Amt Availablwvailable 0.00 20- 200781 Totals: 0.00 20- 200882 Analysis of CCTV Results # 182 0.00 E65 Capital Improvement Program 0.00 20- 200882 -4300 Analysis of CCTV Results #182 0.00 21,510.00 Capital Improvement Program 0.00 20- 200882 Totals: 0.00 20- 200883 System Wide Repair Prog #183 E65 Capital Improvement Program 20- 200883 -4300 Systm Wide Repair Program #18 700,000.00 Capital Improvement Program 700,000.00 20- 200883 Totals: 700 000 00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 21,510.00 21,510.00 678,490.00 21,510.00 21,510.00 678,490.00 20- 200886 Sewer Lateral Program #186 E65 Capital Improvement Program 20- 200886 -4300 Sewer Lateral Program #186 150,000.00 5,028.43 Capital Improvement Program 150,000.00 5,028.43 20- 200886 Totals: 150,000.00 5028.43 20 Totals: 4,756,700.00 21 Sewer Construction Fund 21- 200000 Liquid Administration E55 Non Operating - Other 21- 200000 -4995 Residual Fund Transfer 0.00 10,072.35 139,927.65 10,072.35 139,927.65 0.00 0.00 0.00 0.00 0.00 0.00 0.00 678,490.00 0.00 678,490.00 0.00 139,927.65 0.00 139,927.65 178,691.03 332,749.86 4,423,950.14 10,225.61 4,413,724.53 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 96.92 96.92 96.92 93.28 93.28 93.28 92.79 0.00 GL - Expenses vs Budget ( 09/04/2008 - 8:35 AM ) Page 13 Account Ober Description Budgeted Amount Period Amount YTD Amount YTD Var Encumbered Amt Available % Available Non Operating - Other 0.00 0.00 0.00 0.00 0.00 0.00 0.00 21- 200000 Totals: 0.00 0.00 0.00 0.00 0.00 0.00 0.00 21 Totals: 0.00 0.00 0.00 0.00 0.00 0.00 0.00 30 Facilities Revolving Fund 30- 200887 District Yard E65 Capital Improvement Program 30- 200887 -4300 District Yard 0.00 17,318.65 17,318.65 (17,318.65) 0.00 (17,318.65) 0.00 Capital Improvement Program 0.00 17,318.65 17,318.65 (17,318.65) 0.00 (17,318.65) 0.00 30- 200887 Totals: 0.00 17,318.65 17,318.65 (17,318.65) 0.00 (17,318.65) 0.00 30 Totals: 0.00 17,318.65 17,318.65 (17,318.65) 0.00 (17,318.65) 0.00 Report Totals: 10,136,360.00 625,242.95 999,504.30 10,525.61 9,126,330.09 90.03 9,136,855.70 GL - Expenses vs Budget ( 09104/2008 - 8:35 AM ) Page 14 COSTA 9WESA SA9VIUART(DISTRICT Memorandum ... an Independent Specia(1District To: Board of Directors From: Marc Davis, Treasurer /Director of Finance Date: September 5, 2008 Subject: Treasurer's Report for the Month of August 2008 Attached is the Treasurer's Report for the month of August 2008. As required by the District's Statement of Investment Policy, the Treasurer's report delineates all investment activity during the month. This report lists the types of securities held in the District's portfolio, the institutions from which the securities were purchased, maturity dates and interest rates as of August 31, 2008. The District's investments are in compliance with the Statement of Investment Policy adopted by the Board at the June 23, 2008 regular meeting, as well as the California Government Code. The market values in this report were provided by our third party custodian, Bank of New York, except for the Local Agency Investment Fund (LAIF). The market value of LAIF was provided by the State Treasurer's Office. It does not represent the value of the underlying securities within the pool, but rather the par or cost amount, which is the amount the District is entitled to withdraw. This reporting practice is consistent with industry standard practices for similar funds. ' The weighted average stated rate of return (current yield) for the District's investment portfolio as of August 31, 2008, was 3.071 %. The yield to maturity of the portfolio was 3.069 %. The District's weighted average interest rate was 29 basis points (0.292 %) above the daily effective yield of LAIF, which was 2.779% as of August 31, 2008. The weighted average number of days to maturity for the District's total portfolio was 385 days (1.05 years). The average duration of the underlying securities in LAIF as of August 31, 2008, which is the most current information available, was 224 days. 1Trotecting our community's health 6y providing solid waste and sewer coffection services. crosdca.gov Compliance Reporting 0 The District's investment portfolio is in compliance with its liquidity limitations, which requires that a minimum of 20% of the portfolio must mature within one year. The percentage of the portfolio maturing in less than one year as of August 31, 2008 was 57.85 %. As of August 31, 2008, the District has adequate operating reserves necessary to meet its obligations for the next six months. f,�.I COSTA MESA SANITARY DISTRICT Treasurer's Report of Pooled Cash and Investments as of August 31, 2008 0 Active Accounts Bank of America Reconciling Items Total Active Accounts Investments Local Agency Investment Fund Money Market/Sweep Account Medium Term Corporate Notes Federal Agency Securities Total Investments Total Pooled Cash & Investments 0 CMSD Solid Waste Activities CMSD Liquid Waste Activities Total Pooled Cash & Investments • Bank Balance $ 25,232.60 25,232.60 Market Value $ 5,103,372.28 385,188.45 3,998,750.00 9,487,310.73 $ 9,512,543.33 Deposits Outstanding In Transits Checks 239,704.36 - 239,704.36 Market Adjustment Increase Decrease 1,250.00 1,250.00 $ 1,250.00 $ 239,704.36 Costa Mesa Sanitary District Pooled Cash and Investments by Fund as of August 31, 2008 Marcus D. Davis Treasurer /Director of Finance 3 4 /:1'f Date Book Balance $ (214,471.76) (214,471.76) Cost $ 5,103,372.28 385,188.45 4,000,000.00 9,488,560.73 $ 9,274,088.97 $ 2,458,307.31 6,815,781.66 $ 9,274,088.97 COSTA MESA SANITARY DISTRICT Investment Activity Summary as of August 31, 2008 Total investments outstanding as of July 31, 2008 Additions: Gain on Sale of Investment: Investment Purchases: Deductions: Investment Maturity /Sale Proceeds: Loss on Sale of Investment: Investments Called: Net increase (decrease) in Sweep Account Net increase (decrease) in LAIF Total investments outstanding as of August 31, 2008 4 $ 10,208,070.35 490.38 (720,000.00) $ 9,488,560.73 • 0 " *Represents the LAIF daily rate at 8/31/08 5 $ 9,488,560.73 $ 27,495.81 • Comments COSTA MESA AITARY DISTRICT Investment and Investment Earnings as of August 31, 2008 Interest CUSIP Purchase Maturity Coupon Investment Earned at Number Investment Date Date Rate Cost 08/31/08 n/a Local Agency Investment Fund n/a n/a 2.779% $ 5,103,372.28 n/a n/a Bank of New York -Sweep Acct n/a n/a 1.520% 385,188.45 n/a 3136F9TS2 Federal National Mortgage Corp 06/25/08 06/25/10 3.500% 1,000,000.00 6,416.66 3133XRGF1 Federal Home Loan Bank 06/16/08 09/16/10 3.320% 1,000,000.00 6,916.66 3133XRGZ7 Federal Home Loan Bank 06/24/08 06/24/11 3.550% 1,000,000.00 6,606.94 3136F9TV5 Federal National Mortgage Corp 06/23/08 12/23/11 4.000% 1,000,000.00 7,555.55 " *Represents the LAIF daily rate at 8/31/08 5 $ 9,488,560.73 $ 27,495.81 • Comments COSTA MESA SANITARY DISTRICT Summary of Policy Limitations as of August 31, 2008 • of portfolio maturing under one year 57.85% no less than 20% • of portfolio maturing over one year 42.15% 100.00% (1) Further limited to 10% in any single issuer (2) Also limited to 20% in total. "These securities are not considered for purchases: SBA, GNMA, TVA and SALLIEMAE 2 Current % of Market Value Description 08/31108 Maximum % U.S. Treasury Bills 0.00% UNLIMITED U.S. Treasury Notes 0.00% UNLIMITED Federal Agency Issues: FICB 0.00% UNLIMITED FLB 0.00% UNLIMITED FHLB 21.06% UNLIMITED FHLMC 0.00% UNLIMITED FNMA 21.09% UNLIMITED Other * 0.00% UNLIMITED Banker's Acceptances 0.00% 25%(1) Certificates of Deposit 0.00% 25% Negotiable Certificates of Deposits 0.00% 25%(1) Commercial Paper 0.00% 25%(1) Medium Term Corporate Notes 0.00% 25%(1) LAIF (Local Agency Investment Fund) 53.79% 40,000,000.00 Money Market /Mutual Funds (Sweep Acct) 4.06% 10% per fund (2) Total 100.00% • of portfolio maturing under one year 57.85% no less than 20% • of portfolio maturing over one year 42.15% 100.00% (1) Further limited to 10% in any single issuer (2) Also limited to 20% in total. "These securities are not considered for purchases: SBA, GNMA, TVA and SALLIEMAE 2 * "Represents the LAIF daily rate at 8/31/08 7 COSTA MESA SANITARY DISTRICT Schedule of Investments by Instrument Type as of August 31, 2008 Purchase Maturity Coupon Investment % of Market % of Description Broker /Dealer Date Date Rate cost Portfolio Value Portfolio Comments State Treasurer's Pool LAIF n/a Continuous 2.779% "" $ 5,103,372.28 $ 5,103,372.28 POOL 5,103,372.28 53.78% 5,103,372.28 53.79% Money Market Mutual Fund Bank of New York n/a Continuous 1.520% 385,188.45 385,188.45 SWEEP 385,188.45 4.06% 385,188.45 4.06% Federal National Mortgage Corp Morgan Stanley 06/25/08 06125/10 3.500% 1,000,000.00 1,000,312.50 FNMA Federal National Mortgage Corp Union Banc 06/23/08 12/23/11 4.000% 1,000,000.00 1,000,312.50 FNMA 2,000,000.00 21.08% 2,000,625.00 21.09% Federal Home Loan Notes & Bonds Morgan Stanley 06 124/08 06/24/11 3.550% 1,000,000.00 997,812.50 FHLB Federal Home Loan Notes & Bonds Union Banc 06/16/08 09/16/10 3.320% 1,000,000.00 1,000,312.50 FHLB 2,000,000.00 21.08% 1,998,125.00 21.06% Total Investments $ 57.85% 9,488,560.73 57.84% $ 9,487,310.73 * "Represents the LAIF daily rate at 8/31/08 7 Broker /Dealer Local Agency Investment Fund Bank of New York Morgan Stanley Union Banc Morgan Stanley Union Banc Total Investment Portfolio Total Portfolio Weighted Avg Interest Rate Weighted Avg Yield to Maturity Weighted Avg Days to Maturity COSTA MESA SANITARY DISTRICT Investment Portfolio as of August 31, 2008 Investment Purchase Maturity Days to Coupon Yield to Type Date Date Maturity Rate Maturitt Pool 1 2.779% ** 2.779% Sweep 1 1.520% 1.520% FNMA 06/25/08 06/25/10 663 3.500% 3.490% FHLB 06/16/08 09/16/10 746 3.320% 3.320% FHLB 06/24/08 06/24/11 1,027 3.550% 3.550% FNMA 06/23/08 12/23/11 1,209 4.000% 3.990% **Represents the LAIF daily rate at 8/31/08 3.071 % 3.069% 385 Days 1.05 Years Investment Cost $ 5,103,372.28 385,188.45 1, 000, 000.00 1, 000, 000.00 1,000,000.00 1, 000, 000.00 $ 9,488,560.73 0 46 0 01 0 COSTA MESA SANITARY DISTRICT For all Maturities with Market Values as of August 31, 2008 Purchase Maturity Intuition Investment Accrued Coupon Investment Date Date Broker /Dealer Type Par Rate Cost n/a Continuous LAIF POOL $ 5,103,372.28 2.779% ** 5,103,372.28 n/a Continuous Bank of New York SWEEP 385,188.45 1.520% 385,188.45 06/25/08 06/25/10 Morgan Stanley FNMA 1,000,000.00 3.500% 1,000,000.00 06/16/08 09/16/10 Union Banc FHLB 1,000,000.00 3.320% 1,000,000.00 06/24/08 06/24/11 Morgan Stanley FHLB 1,000,000.00 3.550% 1,000,000.00 06/23/08 12/23/11 Union Banc FNMA 1,000,000.00 4.000% 1,000,000.00 Total Investments $ 9,488,560.73 9,488,560.73 "Represents the LAIF daily rate at 8/31/08 0 • Net Market Accrued Gain /(Loss) Value Interest If Sold 5,103,372.28 - - 385,188.45 - - 1,000,312.50 6,416.66 312.50 1,000,312.50 6,916.66 312.50 997,812.50 6,606.94 (2,187.50) 1,000,312.50 7,555.55 312.50 9,487,310.73 27,495.81 (1,250.00) COSTA MESA SANITARY DISTRICT Call Schedule as of August 31, 2008 Type of Purchase Maturity Coupon Investment Date Date Rate Par Value FHLB 06/24/08 06/24/11 3.550% 1,000,000.00 FHLB 06/16/08 09/16/10 3.320% 1,000,000.00 FNMA 06/25/08 06/25/10 3.500% 1,000,000.00 FNMA 06/23/08 12/23/11 4.000% 1,000,000.00 $ 4,000,000.00 Investment Cost 1,000,000.00 1, 000, 000.00 1, 000, 000.00 1, 000, 000.00 4, 000, 000.00 Call Features Callable 6/24/10 w/ 5 days notice. Callable 6/16/09 w/ 5 days notice. Callable 9/25/08 w/ 10 days notice. Callable 12/23/08 w/ 10 days notice, 0 16 0 11 COSTA MESA SANITARY DISTRICT - MATURITIES DISTRIBUTION as of August 31, 2008 ------------------------------------------------------------------------------- 70% . -------------------------------------------------------------------------- - - - - -- Cost 60% 4% In Thousands 50% --------------------------------------------------------------- - - - - -- 1 - 180 Days $ 5,488 -------------------------------------------------------------- - - - - -- 181 - 365 Days - 40% " 1 - 2 Years 1,000 - - -- 30% '� --------------------------------------------------------------------- 21.08% 2 - 3 Years 2,000 - - -- 20% --------------------------- - - - - -- ------------------------------ 10.54% 3 - 4 Years 1,000 0 10.54 /o ----- -------------- - - - - -- - - - - - -- -- - - - - -- ---------- - - - - -- 4 - 5 Years - 10% '- 0.00% 0.00% TOTAL $ 9,488 0% 1-180 181-365 1-2 2 -3 3 -4 4 -5 Days Days Years Years Years Years 11 • 6.00% 5.00% 4.00% s r 3.00% 2.00% 1.00% k • Costa Mesa Sanitary District Yield Curve Data as of August 31, 2008 i I f 0.00% i i I 1 I f I I I I i i I i i— i i i i i i I i I 6 6 6 Op 00 00 0o Op o0 0o Op 0o Op o0 00 00 00 0, 0, o0 O O O O O O O O O O O O O O O O O O O O O O O O O O \ ^p\`ti' � \gyp \`�' N , \`1 ^ \�t� \0' �O \`l 4V I,,\ O \\ \`l O \�� \1 \p \`� \�O \`Z \� \`� p \gyp \`l \Op \`t p \�r�\`�' 11 \`1' � \ ^^\`LA\"�\`L O \p\�L p \��'L 12 0 —3 month T -Bill 6 month T -Bill 2 year T -Note —3 year T -Note r 5 year T -Note - -CMSD- monthly —LAIF- monthly OC Pool- monthly 1 COSTA MESA SANITARY DISTRICT • Warrant Resolution No. CMSD 2009 -03 • A RESOLUTION OF THE COSTA MESA SANITARY DISTRICT RATIFYING THE PAYMENT OF CERTAIN CLAIMS AND DEMANDS, AND SPECIFYING THE FUNDS OUT OF WHICH THE SAME WERE PAID. THE BOARD OF DIRECTORS OF THE COSTA MESA SANITARY DISTRICT DOES HEREBY ORDER AND RESOLVE AS FOLLOWS: Section 1. That the attached claims and demands totaling $640,682.04 have been audited as required by law and that the same were paid out of respective funds as hereinafter set forth. Section 2. That the Clerk of the District shall certify to the adoption of this Resolution and shall retain a certified copy thereof in her own records. PASSED AND ADOPTED this 18th day of September 2008. ATTEST: Secretary President STATE OF CALIFORNIA ) COUNTY OF ORANGE ) ss COSTA MESA SANITARY DISTRICT ) I, JOAN REVAK, Clerk of the Costa Mesa Sanitary District, hereby certify that the foregoing Warrant Resolution No. CMSD 2009 -03 was duly adopted by the Costa Mesa Sanitary District at a regular meeting held on the 18th day of September 2008. IN WITNESS WHEREOF, I have hereunto set my hand and affixed the Seal of the Costa Mesa Sanitary District on this 18th day of September 2008. • Clerk of the Costa Mesa Sanitary District Accounts Payable Checks for Approval User: tgonzalez Printed: 09/04/2008 - 3:11 PM Check Number Check Date Fund Name Account Name COST A 9YESA SjWIT4RT01ST9UCr an Independent ,Specie[ District Vendor Name Amount 0 08/01/2008 Liquid Waste Fund Life/AD &D Insurance co 324.50 0 08/01/2008 Liquid Waste Fund Long -Term Disability co 233.09 0 08/01/2008 Solid Waste Fund Benefits Admin Costs co 0.50 0 08/01/2008 Liquid Waste Fund Benefits Admin Costs co 4.50 Liquid Waste Fund PERS Retirement Cal Pers Employee Ret System Check Total: 562.59 0 08/06/2008 Liquid Waste Fund PERS Medical Cal PERS 5,769.80 0 08/06/2008 Solid Waste Fund Benefits Admin Costs Cal PERS 1.67 0 08/06/2008 Liquid Waste Fund Benefits Admin Costs Cal PERS 15.06 Cal Pers Employee Ret System 11.16 0 Check Total: 5,786.53 0 08/13/2008 Liquid Waste Fund State Withholding Taxes State of Cal Emp Dev Dept 1,244.57 age 1 Check Total: 1,244.57 0 08/13/2008 Liquid Waste Fund Federal Withholding Taxes Federal Taxes 4,410.74 0 08113/2008 Liquid Waste Fund Medicare - Employee Federal Taxes 471.65 0 08/13/2008 Liquid Waste Fund Medicare - Employee Federal Taxes 359.95 0 08/13/2008 Liquid Waste Fund Medicare - Employee Federal Taxes 111.70 Check Total: 5,354.04 0 08/13/2008 Liquid Waste Fund PERS Retirement Cal Pers Employee Ret System 111.53 0 08/13/2008 Liquid Waste Fund PERS Retirement Cal Pers Employee Ret System 32.89 0 08/13/2008 Liquid Waste Fund PERS Retirement Cal Pers Employee Ret System 215.66 0 08/13/2008 Liquid Waste Fund PERS Retirement Cal Pers Employee Ret System 63.60 0 08/13/2008 Liquid Waste Fund PERS Retirement Cal Pers Employee Ret System 1,593.04 0 08/13/2008 Liquid Waste Fund PERS Retirement Cal Pers Employee Ret System 3,080.92 0 08/13/2008 Liquid Waste Fund PERS Survivor Benefit Cal Pers Employee Ret System 11.16 0 08/13/2008 Liquid Waste Fund PERS Retirement Cal Pers Employee Ret System 469.82 AP - Chec�or Approval (09/04/2008 - 3:11 PM) � age 1 (^ y Check Ober Check Date Fund Name Account Nam Vendor Name Amount Check Total: 775.37 5513 08/14/2008 Solid Waste Fund Staff Development Bank of America 1.50 5513 08/14/2008 Liquid Waste Fund Staff Development Bank of America 13.50 5513 08/14/2008 Solid Waste Fund Travel/Meals/Lodging Bank of America 3.21 5513 08/14/2008 Liquid Waste Fund Travel/Meals/Lodging Bank of America 28.93 5513 08/14/2008 Solid Waste Fund Travel/Meals/Lodging Bank of America 1.50 5513 08/14/2008 Liquid Waste Fund Travel/Meals/Lodging Bank of America 13.50 5513 08/14/2008 Solid Waste Fund Travel/Meals /Lodging Bank of America 2.50 5513 08/14/2008 Liquid Waste Fund Travel/Meals/L.odging Bank of America 22.47 5513 08/14/2008 Solid Waste Fund Building Maintenance Bank of America 4.59 5513 08/14/2008 Liquid Waste Fund Building Maintenance Bank of America 41.28 5513 08/14/2008 Solid Waste Fund Travel/Meals/Lodging Bank of America 18.34 5513 08/14/2008 Liquid Waste Fund Travel/Meals/Lodging Bank of America 165.04 5513 08/14/2008 Liquid Waste Fund Sewer Maint - Equipment Maint Bank of America 1,364.22 5513 08/14/2008 Solid Waste Fund TravelJMeals/Lodging Bank of America 4.04 5513 08/14/2008 Liquid Waste Fund TmveVMealsiLodging Bank of America 36.31 5513 08/14/2008 Liquid Waste Fund TraveVMeal&q- odging Bank of America 850.00 5513 08/14/2008 Liquid Waste Fund Sewer Maint - Equipment Maint Bank of America 75.00 5513 08/14/2008 Liquid Waste Fund Sewer Maint - Equipment Maint Bank of America 75.00 5513 08/14/2008 Liquid Waste Fund Sewer Maint - Equipment Maint Bank of America 342.25 5513 08/14/2008 Solid Waste Fund Travel/Meals/Lodging Bank of America 125.00 5513 08/14/2008 Liquid Waste Fund Travel/Meals/Lodging Bank of America 1,125.00 5513 08/14/2008 Liquid Waste Fund Sewer Maint - Equipment Maint Bank of America 120.66 5513 08/14/2008 Solid Waste Fund Equipment Maintenance Bank of America 27.32 5513 08/14/2008 Liquid Waste Fund Equipment Maintenance Bank of America 245.86 5513 08/14/2008 Solid Waste Fund Travel/Meal&q- odging Bank of America 12.36 5513 08/14/2008 Liquid Waste Fund Travel/Meals(Lodging Bank of America 111.30 5513 08/14/2008 Solid Waste Fund Travel/Meals/Lodging Bank of America -2.80 5513 08/14/2008 Liquid Waste Fund Travel/Meals/Lodging Bank of America -25.20 5513 08/14/2008 Solid Waste Fund Travel/Meals/Lodging Bank of America 6.97 5513 08/14/2008 Liquid Waste Fund Travel/Meals/Lodging Bank of America 62.71 5513 08/14/2008 Solid Waste Fund Building Maintenance Bank of America 5.23 5513 08/14/2008 Liquid Waste Fund Building Maintenance Bank of America 47.06 5513 08/14/2008 Liquid Waste Fund Sewer Maint - Equipment Maint Bank of America 362.01 5513 08/14/2008 Liquid Waste Fund Sewer Maint- Equipment Maint Bank of America 160.00 5513 08/14/2008 Solid Waste Fund Travel/Meals/Lodging Bank of America 22.10 5513 08/14/2008 Liquid Waste Fund Travel/Meals/lodging Bank of America 198.90 5513 08/14/2008 Solid Waste Fund Travel/Meals/Lodging Bank of America 11.90 5513 08/14/2008 Liquid Waste Fund Travel/Meals/Lodging Bank of America 107.10 5513 08/14/2008 Solid Waste Fund Travel/Meals/Lodging Bank of America 3.89 5513 08/14/2008 Liquid Waste Fund Travel/Meals/Lodging Bank of America 34.99 AP - Checks for Approval ( 09/04/2008 - 3 :11 PM ) Page 3 Check Number Check Date Fund Name Account Name Vendor Name Amount Check Total: 1,481.56 5523 08/14/2008 Liquid Waste Fund Engineering/Architectual Sery Robin B. Hamers & Assoc., Inc. 1,400.00 5523 08/14/2008 Liquid Waste Fund Plan Ck/Inspection- Inside Robin B. Hamers & Assoc., Inc. 2,592.50 5523 08/14/2008 Liquid Waste Fund Plan Ck/Inspection- Outside Robin B. Hamers & Assoc., Inc. 212.50 5523 08/14/2008 Liquid Waste Fund Plan Ck/Inspection- Inside Robin B. Hamers & Assoc., Inc. 8,610.00 5523 08/14/2008 Liquid Waste Fund Plan Ck/Inspection- Outside Robin B. Hamers & Assoc., Inc. 450.00 5523 08/14/2008 Liquid Waste Fund Irvine PS Free Main #171 -Contr Robin B. Hamers & Assoc., Inc. 8,955.00 5523 08/14/2008 Liquid Waste Fund Systm Wide Repair Program #183 Robin B. Hamers & Assoc., Inc. 21,510.00 5523 08/14/2008 Solid Waste Fund District Manager Robin B. Hamers & Assoc., Inc. 1,868.13 5523 08/14/2008 Liquid Waste Fund District Manager Robin B. Hamers & Assoc., Inc. 3,469.37 5526 08/14/2008 Liquid Waste Fund Sewer Maint -Pump Sm Contract Check Total: 49,067.50 5524 08/14/2008 Liquid Waste Fund Sewer Maint -Small Tools/Eq Home Depot Credit Services 48.06 5524 08/14/2008 Liquid Waste Fund Sewer Maint -Small Tools/Eq Home Depot Credit Services 136.62 5526 08/14/2008 Liquid Waste Fund Sewer Maint -Pump Stn Contract Check Total: 184.68 5525 08/14/2008 Solid Waste Fund Benefits Admin Costs Horizon Health EAP 1.40 5525 08/14/2008 Liquid Waste Fund Benefits Admin Costs Horizon Health EAP 12.60 Check Total: 14.00 5526 08/14/2008 Liquid Waste Fund Sewer Maint -Pump Sm Contract Jimni Systems, Inc 293.70 5526 08/14/2008 Liquid Waste Fund Sewer Maint -Pump Sm Contract Jimni Systems, Inc 391.60 5526 08/14/2008 Liquid Waste Fund Sewer Maint -Pump Sm Contract Jimni Systems, Inc 293.70 5526 08/14/2008 Liquid Waste Fund Sewer Maint -Pump Sm Contract Jimni Systems, Inc 391.60 5526 08/14/2008 Liquid Waste Fund Sewer Maint -Pump Sm Contract Jimni Systems, Inc 489.50 5526 08/14/2008 Liquid Waste Fund Sewer Maint -Pump Sm Contract Jimni Systems, Inc 391.60 5526 08/14/2008 Liquid Waste Fund Sewer Maint -Pump Stn Contract Jimni Systems, Inc 391.60 5526 08/14/2008 Liquid Waste Fund Sewer Maint -Pump Sm Contract Jimni Systems, Inc 489.50 5526 08/14/2008 Liquid Waste Fund Sewer Maint -Pump Sm Contract Jimni Systems, Inc 462.14 5526 08/14/2008 Liquid Waste Fund Sewer Maint -Pump Sm Contract Jimni Systems, Inc 587.40 5526 08/14/2008 Liquid Waste Fund Sewer Maint -Pump Sm Contract Jimni Systems, Inc 625.60 5526 08/14/2008 Liquid Waste Fund Sewer Maint -Pump Sm Contract Jimni Systems, Inc 267.76 5526 08/14/2008 Liquid Waste Fund Sewer Maint -Pump Stn Contract Jimni Systems, Inc 267.76 5526 08/14/2008 Liquid Waste Fund Sewer Maint -Pump Sm Contract Jimni Systems, Inc 267.76 5526 08/14/2008 Liquid Waste Fund Misc Swr Wk#164 -Cont Svc Jimni Systems, Inc 3,125.80 5526 08/14/2008 Liquid Waste Fund Sewer Maint -Pump Stn Contract Jimni Systems, Inc 267.76 AP - Checlyor Approval ( 09/04/2008 - 3:11 PM ) Check Total: 9,004.78 0 of e 5 a AP - Checks for Approval ( 09/04/2008 - 3:11 PM ) Page 7 "I"r. , Check Ober Check Date Fund Name Account Name. Vendor Name * Amount 5532 08/14/2008 Solid Waste Fund Office Supplies Office Depot 4.07 5532 08/14/2008 Liquid Waste Fund Office Supplies Office Depot 36.65 Check Total: 370.22 5533 08/14/2008 Solid Waste Fund Travel/MeaWLodging Bob Ooten 1.75 5533 08/14/2008 Liquid Waste Fund Travel/Meals/Lodging Bob Ooten 15.80 Check Total: 17.55 5534 08/14/2008 Solid Waste Fund Building Maintenance Pacific Building Care, Inc. 45.38 5534 08/14/2008 Liquid Waste Fund Building Maintenance Pacific Building Care, Inc. 408.37 Check Total: 453.75 5535 08/14/2008 Liquid Waste Fund Small Tools/Equipment CMSD Petty Cash 29.99 5535 08/14/2008 Liquid Waste Fund Small Tools/Equipment CMSD Petty Cash 43.06 5535 08/14/2008 Solid Waste Fund Building Maintenance CMSD Petty Cash 0.43 5535 08/14/2008 Liquid Waste Fund Building Maintenance CMSD Petty Cash 3.91 5535 08/14/2008 Solid Waste Fund Postage CMSD Petty Cash 0.34 5535 08/14/2008 Liquid Waste Fund Postage CMSD Petty Cash 3.02 5535 08/14/2008 Solid Waste Fund Mileage Reimbursement CMSD Petty Cash 0.63 5535 08/14/2008 Liquid Waste Fund Mileage Reimbursement CMSD Petty Cash 5.67 5535 08/14/2008 Liquid Waste Fund Mileage Reimbursement CMSD Petty Cash 16.14 5535 08/14/2008 Liquid Waste Fund Postage CMSD Petty Cash 8.44 5535 08/14/2008 Solid Waste Fund Public Info/Ed/Community Promo CMSD Petty Cash 13.40 5535 08/14/2008 Liquid Waste Fund Public Info /Ed/Community Promo CMSD Petty Cash 13.40 5535 08/14/2008 Solid Waste Fund Travel/Meals/Lodging CMSD Petty Cash 0.77 5535 08/14/2008 Liquid Waste Fund Travel/Meals/Lodging CMSD Petty Cash 6.97 5535 08/14/2008 Solid Waste Fund Small. Tools/Equipment CMSD Petty Cash 4.04 5535 08/14/2008 Liquid Waste Fund Small Tools/Equipment CMSD Petty Cash 36.36 5535 08/14/2008 Solid Waste Fund Public Info/Ed/Community Promo CMSD Petty Cash 27.00 5535 08/14/2008 Liquid Waste Fund Public Info/Ed/Community Promo CMSD Petty Cash 27.00 5535 08/14/2008 Solid Waste Fund Public Info/Ed/Community Promo CMSD Petty Cash 34.50 5535 08/14/2008 Liquid Waste Fund Public Info/Ed/Community Promo CMSD Petty Cash 34.50 5535 08/14/2008 Solid Waste Fund Building Maintenance CMSD Petty Cash 0.77 5535 08/14/2008 Liquid Waste Fund Building Maintenance CMSD Petty Cash 6.97 Check Total: 317.31 5536 08/14/2008 Liquid Waste Fund Sewer Maint - Material /Supplies Plumbers Depot Inc. 76.50 5536 08/14/2008 Liquid Waste Fund Sewer Maint - Material /Supplies Plumbers Depot Inc. 389.63 AP - Checks for Approval ( 09/04/2008 - 3:11 PM ) Page 7 Check Number Check Date Fund Name Account Name Vendor Name Amount Check Total: 138.00 5589 08/28/2008 Liquid Waste Fund Sewer Lateral Program #186 Brad Allred 1,800.00 Check Total: 1,800.00 5590 08/28/2008 Solid Waste Fund Public Info /Ed/Community Promo City of Costa Mesa 250.00 AP - CheW Approval ( 09/04/2008 - 3:11 PM) • age 9 Check Total: 330.00 5545 08/14/2008 Liquid Waste Fund Deferred Compensation - 457 VantagePoint Transfer Agents 225.00 Check Total: 225.00 5546 08/14/2008 Liquid Waste Fund Deferred Medical -RHS- Employee VantagePoint Transfer Agents 258.25 5546 08/14/2008 Liquid Waste Fund Deferred Medical -RHS- Employee VantagePoint Transfer Agents 191.13 5546 08/14/2008 Liquid Waste Fund Deferred Medical -RHS- Employee VantagePoint Transfer Agents 67.12 Check Total: 516.50 5547 08/14/2008 Solid Waste Fund Cellular Service Verizon Wireless 36.09 5547 08/14/2008 Liquid Waste Fund Cellular Service Verizon Wireless 717.59 Check Total: 753.68 5586 08/28/2008 Liquid Waste Fund Employee Insurance AFLAC 798.60 Check Total: 798.60 5587 08/28/2008 Solid Waste Fund Telephone AT &T 16.79 5587 08/28/2008 Liquid Waste Fund Telephone AT &T 151.15 5587 08/28/2008 Solid Waste Fund Telephone AT &T 5.58 5587 08/28/2008 Liquid Waste Fund Telephone AT &T 50.25 5587 08/28/2008 Solid Waste Fund Telephone AT &T 37.84 5587 08/28/2008 Liquid Waste Fund Telephone AT &T 340.51 Check Total: 602.12 5588 08/28/2008 Solid Waste Fund Building Maintenance Bay Alarm 13.80 5588 08/28/2008 Liquid Waste Fund Building Maintenance Bay Alarm 124.20 Check Total: 138.00 5589 08/28/2008 Liquid Waste Fund Sewer Lateral Program #186 Brad Allred 1,800.00 Check Total: 1,800.00 5590 08/28/2008 Solid Waste Fund Public Info /Ed/Community Promo City of Costa Mesa 250.00 AP - CheW Approval ( 09/04/2008 - 3:11 PM) • age 9 Check Date Fund Name 5600 08/28/2008 Liquid Waste Fund 5600 08/28/2008 Liquid Waste Fund 5601 08/28/2008 Liquid Waste Fund 5601 08/28/2008 Liquid Waste Fund 5601 08/28/2008 Liquid Waste Fund 5601 08/28/2008 Liquid Waste Fund 5601 08/28/2008 Liquid Waste Fund 5602 08/28/2008 Solid Waste Fund 5602 08/28/2008 Liquid Waste Fund 5602 08/28/2008 Solid Waste Fund 5602 08/28/2008 Liquid Waste Fund 5603 08/28/2008 Liquid Waste Fund 5604 08/28/2008 Liquid Waste Fund 5605 08/28/2008 Liquid Waste Fund 5605 08/28/2008 Liquid Waste Fund 5605 08/28/2008 Liquid Waste Fund 5606 08/28/2008 Solid Waste Fund 5607 08/28/2008 Solid Waste Fund 5607 08/28/2008 Liquid Waste Fund AP - Checks for Approval ( 09/04/2008 - 3:11 PM ) Account Nam* Vendor Name Sewer Maint- Water Pump Irvine Ranch Water District Sewer Maint- Water Pump Irvine Ranch Water District Sewer Maint - Equipment Maint Check Total: Sewer Maint -Pump Stn Contract Jimni Systems, Inc Misc Swr Wk#164 -Cont Svc Jimni Systems, Inc Sewer Maint -Pump Stn Contract Jimni Systems, Inc Sewer Maint -Pump Stn Contract Jimni Systems, Inc Sewer Maint -Pump Stn Contract Jimni Systems, Inc Check Total: Equipment Maintenance Konica Minolta Bus Sol, Inc Equipment Maintenance Konica Minolta Bus Sol, Inc Equipment Maintenance Konica Minolta Bus Sol, Inc Equipment Maintenance Konica Minolta Bus Sol, Inc Check Total: Misc Swr Wk#164 -Cont Svc Roberto Lomeli Check Total: Sewer Maint- Water Pump Mesa Consolidated Water Dist Check Total: Sewer Maint - Equipment Maint Nextruk Sewer Maint - Equipment Maint Nextruk Sewer Maint - Equipment Maint Nextruk Public Info/Ed/Community Promo Norseman Plastics Office Supplies Office Supplies Office Depot Office Depot Check Total: Check Total: Check Total: .< Amount 7.50 7.50 15.00 1,251.20 3,201.66 495.00 200.82 391.60 5,540.28 2.23 20.09 12.88 115.88 151.08 950.00 950.00 15.00 15.00 1,785.12 113.34 462.00 2,360.46 338.00 338.00 33.94 305.42 339.36 Page 1 I Check Number Check Date Fund Name Account Name Vendor Name Amount Report Total: 640,682.04 AP - Cheer Approval ( 09/04/2008 - 3:11 PM) • �ge 13 Check Total: 548.13 5615 08/28/2008 Solid Waste Fund Staff Development Secretary of State, St of Cal 4.00 5615 08/28/2008 Liquid Waste Fund Staff Development Secretary of State, St of Cal 36.00 Check Total: 40.00 5616 08/28/2008 Solid Waste Fund Building Maintenance Trimco Landscape 16.50 5616 08/28/2008 Liquid Waste Fund Building Maintenance Trimco Landscape 148.50 Check Total: 165.00 5617 08/28/2008 Liquid Waste Fund Deferred Compensation - 457 VantagePoint Transfer Agents 250.00 Check Total: 250.00 5618 08/28/2008 Liquid Waste Fund Deferred Medical -RHS- Employee VantagePoint Transfer Agents 274.47 5618 08/28/2008 Liquid Waste Fund Deferred Medical -RHS- Employee VantagePoint Transfer Agents 207.35 5618 08/28/2008 Liquid Waste Fund Deferred Medical -RHS- Employee VantagePoint Transfer Agents 67.12 Check Total: 548.94 Report Total: 640,682.04 AP - Cheer Approval ( 09/04/2008 - 3:11 PM) • �ge 13 Costs II eso&nitary DiStriCt Expense Reimbursemmnt Form) for Directors J` < L Aftoch all nwelpts- s DATE OF EVEW PURPOSE OR OCCASION LOCATION TRAVEL' MEAL EXPENSE OTHER v W 4C d o 2 1., F C AUL C Ak A-14t c ^- �e op o�� A-aG r S E/t- Li I" 4 PSC-, A./i^pI9 AV o eL, 4 (o '?-�/ a 4.,-A ✓vl F. Ctt -e. R c, .4,-d A cd `Can be used for Private auto w wed as VA. Mw asp! air fare. L Calculation 1. mils at 58.5 carts per mile is XM" 2. Total meals S. days attendame at $ 221.00 per day (per eoard pow 4. Mee" S. Other Confwance/Evean: C°a-% A Location: Per Ondbanoe No. 55, "Board meinbere shall provide brief roporCa q on meWngs athmded at pubNc expense at the next regtdw Board m aeting.- (opemoone Code, Sewon 3.01.035) v r ;rw. �I106} 3Na Toil = SignM =d pobts learned of bewflt to the District and Its Director R r G r 0 tis i A3 CU /Z L� £'w. 9S j4 m n m Coate Mesa Sanitary District Expense Reimbursement Form for Directors Name• �Z_ ( L, - L Mach all receipts. DATE OF EVENT PURPOSE OR, OCCASION LOCATION TRAVEL' MEAL EXPENSE OTHER Au G. L-V A-C d O 2 r�-, C 1. 1 S q/1- L-.} -r" 4 vv- t- sr�i'L- YgC� I�,/i -6� / -e c,,L— 4t, Z < < 1 c I AV G ;7F--6,-4,-0 / `Cad w' , 'Can be used for p ivafe auto as We9 as tmd, I Irno and air fare. IL Calculation 1. o\ miles at S8.5 cents per mile tu"W " 2. Tate) meals 3. days attersdance at $ 221,00 per day saw S=d 4. MeoWg S. Other ConferwwWEverlt: C49 4 Location: t►\-` 4,-,a C-°'-�- Per Ordinance No. W "Bored nnnibers ahatl provide brief reports 0 on meetings attended at pubis expense at the next regrdw Board jQ nwwing." (operattarte code, Swoon 3.01.0ft) m 4rw. 9 01 _ L4 Total = S3S.5 S)gntftmt points learned of benefit to the District and Its rdepayw �, S I 4-`rtc " e. A C(S 3 IOU C-4 ANY ,ALL, I" r-1p,15 1� Director 0 M d 8 -U m m Costs Mesa Sanitary Wrict Expense Reimbursement FolWor Directors t� Name: 1. Attach all receipts. DATE OF EVENT PURPOS OR OCCASION _ LOCATION TRAVEL' MEAL. EXPENSE OTHER i2l— o: ' A _ 1 S �o C.� 'Can be used for Private Fwb as well as taxi, Ilmo and air fare. -g; " XC M I -�� .ate IS � 1 �� � >`.I_. 11. Calculation ��,� •��� � 1. miles et _M1 � per mile = $ (Curre Pate) L. 92-A-1 .r. Towel n'=le 3. ii days attendance at $ 221.04 per day 4. Meeting 5. Other V Conleren- oe/Event: Location: Per Ordinance No. 55, "Board members shall provide brief reports on meetings attended at pubes expense at the next regular Board meating." (Operations Code, Section 3.01.036) rota] = $ as 3 aL . DO Significant paints learned of beneflt to the District and its ratepayers: ( —. -&V) Director ti Costa Mesa Sanitary District Expense Reimbursement Form for Directors Name: 1. Attach all receipts. --DATE OF EVENT PURVOS�61!4 OCCASION LOCATION TRAVEL' MM EXPENSE OTHER 5 D- A Ulm o -2k �j 'Can be used for private auto as well as taxi, firno and air fare C 7;�7 N r 11. Calculation miles at cents per mile $ 42 _. 00 (Currani Ras) —Eta .1 3 3. 1 � . days attendance at $_221M per day ie-1 OW4—P-11-Y) 4. Meeting 5. Other I Conieren-ce/Eveni: Location: Per Ordinance No. 55, "Board members $hall provide brief reports on mmUngs attended at pubfic expense at the next regular Board meeting." (Operations Cad*, Section 3.01.035) Totai = $ - (� f Significant points learned Of benefit to the District and its ratepayers; �-1 ICJ IL Director Signature: ( k"k • s s Costa Mesa Sanitary District Expense Reimbursen* Form for Directors Name: Robert J. Ooten I. Attach all receipts. • DATE OF EVENT PURPOSE OR OCCASION LOCATION TRAVEL* MEAL EXPENSE ' OTHER 81 w f, 1-11e2 coG WD to TC i z ' �G I vi o o C K-4 S i Jl i i i *Can be used for private auto as well as taxi, limo and air fare. 11. Calculation 1. �_ miles at 59.5 Cents per mile (Current Rate), 2. Total meals 3. L days attendance at $ 221.00 per day (W hoard PdIq) 4. Meeting 5. Other Conference /Event: Location: Per Ordinance No. 55, "Board members shall provide brief reports: on meetings attended at public expense at the next: regular, Board meeting." (Operations Code, Section 3.01.035) (rev. 2M) _ $ = I, 336:00 Total= $ 1,$36. d Significant points learned of benefit to the, District and its ratepayers: `q u S u C c -Q-CL, chi ti u, `A . (CT d d-, Lac c Director Costa Mesa Sanitary District Expense Reimbursements Form for Directors Name: Robert J. Ooten I. Attach all receipts. DATE OF EVENT PURPOSE OR OCCASION LOCATION TRAVEL* MEAL EXPENSE OTHER 1 a U) U 0 C, i i i i *Can he used for private auto as well as tam, limo and air tare. I Calculation 1. "- O miles at 58.5: cents per mile (Current Rate) 2. Total meals 3. days attendance at $ 221.00 per day (W Board pdBcy) 4. Meeting 5. Other Conference/Event: Location: Per Ordinance No. %s, "Board members shall provide brief reports on meetings attended at public expense at the next regular' Board meeting." (Operations Code, Section 3.01.035) (rev. 2106) • = $ I1,170 Total= $ --U, 70 Significant points learned of benefit to the District and: its ratepayers: Director Signature: LE i n I q-1/ Costa &*Sanitary District Expense Reimbursement Form for Directors Name: I. Attach all receipts. DATE OF EVENT PURPOSE OR OCCASION LOCATION TRAVEL' j MEAL EXPENSE OTHER 'Can tie used for private auto as well as taxi, hrno and air fare. II. Calculation 1. miles at 58.5 cents per mile (Curlenl Rate) 2. Total meals 3. __3 -_ days attendance at $ 221.00_ per day (per Beard policy) 4. Meeting _ 5. Other _ _ Total= $ - "3A 0 - .. _ Conference/Event-, Significant points learned of benefit to the nistrict and its Location: ratepayers: Per Ordinance No. 55, "Board members shall provide brief reports on meetings attended at public expense at the next regular Board D meeting." (Operations Code, Section 3,01.035) Director Signature: v Costa MesAllanitery District Expense ReimburdWent Form for Directors Name: 1. Attach all receipts. DATE OF EVENT PURPOSE OR OCCASION LOCATION TRAVEL- MEAL EXPENSE OTHER C6A51D b I i c-V ea rtm g r aw. C "� � *Can be used far private auto as wed as taxi, limo and air fare. H. Calculation 1. miles at 58.5 cents per mile (Cwrerd Rate) 2. Total meals 3. 3 days attendance at $ 221.00 per day (PGr SWd POPCO 4. Meeting 5. Other Conference/Event: Location: Per Ordinance No. 55, "Board members shall provide brief reports 0 on meetings attended at public expense at the next regular Board n meeting." (Operations Code, Section 3.01.035) CS) ►+ trey. W6) Total= $ Significant points learned of benefit to the District and its ratepayers: Director t, N o� r W m W 0 D 3 M N DN D Z 0 N -i 0 0 D I T G m r i� Strategic Planning 2007 -2008 Additional Goals Established Mid- Program I. Increase E -Waste Recycling Issue: Residents inside the District should receive additional education and outreach regarding the proper disposal of batteries, fluorescent light bulbs, and other electronic waste. Along with education, determine additional drop -off and disposal sites. Goal: The District desires the $20,000 grant from the Integrated Waste Management Department (IWMD) and the $20,000 grant to the City of Costa Mesa be used in cooperation to achieve education and outreach and more effective a -waste recycling. • Status: The District in partnership with the City of Costa Mesa submitted a Grant application to the County of Orange Integrated Waste Management Department on January 25, 2008. II. Source Reduction Issue: The District, along with other agencies who comply with the State of California requirement to recycle 50 %, is concentrating on "Source Reduction." Source Reduction is the use of products with less packaging materials, the use of products with "post consumer recycling content ", and buying in bulk to save re- buying the same item. As an example, items like aluminum foil last forever so buying a roll of 25 feet eight times creates eight times the amount of trash as buying one roll of 200 feet. The District has knowledge that property owners frequently place construction and demolition waste (C &D) in the containers rather than renting a construction bin. The District is aware that when the "unlimited container program" was introduced, . the volume of trash increased, while in the reverse, when the use of a third container became an added charge, the volume of trash decreased. Goal: Continue educating residents to practice source reduction. The District's source reduction flyer may be placed in mail being sent to residents. Continue educating residents that C &D material is prohibited from being placed in the containers. Consider studying residents' habits to determine where the excess trash is disposed when the extra container is not available. III. Pursue Grant Funding Issue: Grant funding for trash collection and sewer service may be available. Goal: Determine whether additional funding through the Orange County Sanitation District (OCSD) Cooperative Projects Program or other sources is available for sewer matters. Stay abreast of grant opportunities for the trash collection program. IV. Website Information • Issue: Provide the public with the opportunity to learn more about the District. Goal: Consider the following items for inclusion on the website: • Mission and Purpose • Financial information • Policy on the accumulation and use of reserves • Plans for the future and the effect on rates • Per capita tax contribution by property owners • Performance and quality of service indicators • Board member benefits and compensation • 9/10/08 2 a V. Comprehensive Sewer System Management • Issue: As required in the State Water Resources Control Board's Waste Discharge Requirements (WDR), the District is required to have a comprehensive sewer system management plan (SSMP) containing the specific elements described in the WDR. The purpose is to increase the reliability of the sewer system while eliminating sanitary sewer overflows (SSOs.) Also, the District has a grant from OCSD to televise the sewer system to identify sources of underground water infiltrating into the sewer lines and surface water runoff entering the sewer system at the surface level (1 /1.) Goal: 1. Continue upgrading the liquid level sensing system in the pumping stations so all stations have reliable equipment with backup sensors. 2. Continue evaluating the risk of pumping station SSOs using the risk analysis chart. Continue updating the pumping station maintenance chart. Test odor control methods that introduce oxygen into the water rather than using chemical neutralization. 3. Continue the "clean and televise" project and analyze the results for . sources of 1 /I. SSOs have usually occurred in areas not yet cleaned as part of this project. n 4. Eliminate the maintenance - intensive hot spots and perform the critical pumping station and system upgrades identified by the Maintenance Supervisor. 5. Continue the planned force main replacement program. 6. Insure grease interceptors at the food service establishments are regularly cleaned as required in the Fats, Oils, and Grease (FOG) Program. 7. Update the Sewer System Management Plan (SSMP) as appropriate. VI. Special District Leadership Foundation (SDLF) District of Distinction Issue: The SDLF offers an accreditation program enabling districts to demonstrate to their communities, the media and legislators their commitment to operate in a sound and responsible manner. 9/10/08 3 Goal: The CMSD desires to attain the SDLF District of Distinction. As required by the • SDLF, the District must demonstrate that all directors and executive staff have received training in governance as well as compliance with Assembly Bill 1234, relating to ethics. CMSD Directors mush take six hours of basic governance training within the past five years. CMSD Directors must complete a new ethics course by the end of CY -2008. The District Manager is required to complete six hours of basic governance training. • • 9/10/08 4 • SEWER SYSTEM COMMITTEE AGENDA September 10, 2008,10:30 a.m. Costa Mesa Sanitary District 628 W. 19th Street Costa Mesa, California Directors Monahan, Ooten and Ferryman I. Monthly Spill Statistics II. Compliance With Waste Discharge Requirements III. New Private Property SSO Study IV. VapoRooter Results A. On E. 20th St. From Tustin Ave. to Irvine Ave. B. On Fullerton Ave. From Walnut to E. 201h St. V. Transfer of Sewer Lines from OCSD to CMSD — CMSD -OCSD Agreement VI. Force Main Corrosion: Irvine Ave. and Victoria St. Findings VII. Construction /Maintenance Activities . A. Review of On -Going Pumping Station Maintenance Chart B. Conversion Schedule for Liquid Level Sensor Changes at Pumping Stations — Risk Chart VIII. OCSD Peroxide Station at CMSD Mendoza Pumping Station Update IX. CMSD Projects A. Project #129 — Bristol Street Sewer; Update on Design Phase B. Project #164 — Miscellaneous Sewer Work — Adams P.S. Emergency Work C. Project #168 — Irvine Pumping Station Relocation — Update on Damage to Adjoining Property D. Project #170 — Prepare Emergency Response Plans for Pumping Stations E. Project #171 — Irvine Pumping Station Force Main Rehabilitation F. Project #175 — OCSD Grant — Televising CMSD Sewer Lines — 06/09 Completion; Status at 8/31/08 = 88.3% (997,223LF/1,129,420LF) G. Project #183 — System -Wide Sewer Repair — Victoria at Harbor Work H. Project #186 — Sewer Lateral Assistance Program — Update I. Project #187 — District Yard Update — LEED Gold Standard X. Public Comments Dated: September 8, 2008 0 qu-a� Clerk of the District Page* SEWER LATERAL AND CLEAN OUT FINAAL ASSISTANCE PROGRAM - CMSD #186 2008 -2009 Fiscal Year Lass dated: 09/08/08 Work Performed: ' 1 2184 Rural Place Gary Monahan 9/548 -0099 6/10/2008 Completed T, C, CO, V $ 375.00 7/31/2008 2 923 Cedar Place Terri Gist - Queener 9/646 -4048 6/26/2008 Completed C, RC, CO, SP $ 1,800.00 7/15/2008 3 929 Cedar Place Terri Gist- Queener 9/646 -4048 7/3/2008 Completed C, SR $ 387.50 7/15/2008 4 3036 Garfield Avenue Ran Malouf 909 - 374 -8640 7/3/2008 Completed T, CO, V, SR $ 1,325.00 7/31/2008 5 2379/2381 Elden Avenue Elden Street Partners LP 9/230 -5426 7/8/2008 Completed T, C RC, V $ 830.00 7/31/2008 6 1035 Presidio Drive lKamal Pepic 7/957 -2983 7/8/2008 Completed T, C, V $ 326.42 7/31/2008 257 E. 16th Place John Steed 9!897 -5652 7/14/2008 In Progress 3144 Sicily Avenue Christopher Ceding 7!751 -2008 7/16/2008 In Progress 20232 Spruce Avenue Brad Larkins 9/2443465 7/21/2008 In Progress 341 Cherry Tree Ln. Brien Bohler 7/349 -2960 7/2312008 In Progress 2170 Pacific Avenue A,B,C I David D. Coe 9/548 -5131 17/23/2008 lCompleted T, C, RC, CO, V 1 $ 1,800.00 18/28/2008 327 E. 21 st Street Leslie Matter 7/545 -0442 712812008 In Progress 820 Towne Street Brad Edwards 9/874 -9212 7/2812008 In Progress 974 W. 19th Street Alfredo Maciel 9/548 -0600 7/31/2008 In Progress 360 Ramona Way Jill Johnson 9/887- 4145 7/31/2008 In Progress 2229 -2231 Orange Ave. IBrad Allred 17/580 -6058 X8/4 /2008 lCompleted IT, RC, V, R Is 1,800.00 8/28/2008 2905 Redwood Avenue lWayne Distro 7/557 -4084 8/4/2008 lCompleted IT, C, RC, V I $ 160.00 1 See Teresa 776 Joann Street Allyson Ebert 9/945 - 8578 815/2008 In Progress 1916 Sumba Circle IFerne Young 17/556 -0049 8/6/2008 lCompleted IT, C, RC, CO, V 1 $ 690.00 18/28/2008 2382 Azure, N.B. Joseph Bell 9/852 - 9569 8/8/2008 In Progress 234 Hanover Drive Richard Alguire 17/549 -1075 18/12/2008 lCompleted IT, C, RC, V, SR 1 $ 1,451.45 18/28/2008 2962 Ceylon Drive Richard Mithoff 7/641 -7002 a /12/2008 In Progress 300/310 Cutter Way Robert Kaessner 9/294 -5663 8/14/2008 In Progress 2030 Pomona Avenue Mark Hardt 7/654 -4270 8/18/2008 In Progress 2563 Oxford Lane Dave Doyle 7/319 -2522 8/18/2008 In Progress 3148 Sumatra Place Brian Leung 7/754 -1133 8/19/2008 In Progress 979 Congress Street Margarita Garcia 9/548 -7805 8/2112008 In Progress 804 Congress 1wes Courvoisier 9/646 -1832 8/25/2008 lCompleted IT, C, RC, CO, V $ 800.00 !See Teresa 2291 Elden Avenue IDebbe Haug 9/200 -9916 8/27/2008 lCompleted IT, C, CO, V, R 1 $ 1,800.00 ISee Teresa 338 Cherry Tree Lane N.B. Jeff Tanner 7/308 -8114 8/2812008 In Progress 1721 Paloma Dr., N.B. !Bruce Gray 19/294 -0534 19/2/2008 lCompleted IT, C, V 1 $ 352.00 ISee Teresa 447 Elmhurst Lane Cara Carlton 91350 -7178 9/3/2008 In Progress 1956 Pomona Ave David Bartholomew 9/510 -4462 9/8/2008 In Progress — -- - - - - 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 38 39 - - 40 41 — 42 43 Lateral Assistance Reimbursements Total: $ 13 897.37 Completed (No fill) 14 In Progress 19 Waiting for Review 0 33 ' T Televised, C Cleaning, (RC) Root Cutting, CO Clean out Installed, V) Video Provided to CMSD, R Rehab, SR) Spol Repair, (NL) New Lateral 46 1 r� • CJ .7 'CR Transfer To: Joan Revak From: CR Transfer Inc. Jurisdiction: Costa Mesa Sanitary District (9) MonthNear: Aug -08 Recycling Report ** Note: This material includes food / small particulate and inert material. Total Tonnage 3341.31 Recycled Tonnage 1684.51 Landfill Tonnage 1656.80 County & Newport Beach Total 133.72 3475.03 67.95 1752.46 65.77 1722.57 Rec cle Tons Commodity Percentage Recycled Newspaper 7.88% 263.3 Cardboard 6.42% 214.41 Mixed Paper 5.13% 171.3 Glass 2.80% 93.54 PET 0.59% 19.63 HDPE 0.45% 15.01 Aluminum Cans 0.33% 11.16 Non - Ferrous Metal 0.44% 14.63 Tin /Metal 0.65% 21.56 Greenwaste 9.78% 326.82 Organic/ Fines " 12.67% 423.44 Wood 1.41% 46.96 Concrete /Asphalt 1.88% 62.75 Drywall 0.00% 0 Totals 50.41% 1684.51 ** Note: This material includes food / small particulate and inert material. Total Tonnage 3341.31 Recycled Tonnage 1684.51 Landfill Tonnage 1656.80 County & Newport Beach Total 133.72 3475.03 67.95 1752.46 65.77 1722.57 CR Transfer To: Joan Revak From: CR Transfer Inc. Jurisdiction: Costa Mesa Sanitary District Santa Ana Heights (11) MonthNear: Aug -08 Recycling Report " Note: This material includes food / small particulate and inert material. Total Tonnage 133.72 Recycled Tonnage 67.95 Landfill Tonnage 65.77 0 • Rec cle Tons Commodity Percentage Recycled Newspaper 10.19% 13.62 Cardboard 6.65% 8.9 Mixed Paper 7.63% 10.2 Glass 3.30% 4.41 PET 0.78% 1.04 HDPE 0.44% 0.59 Aluminum Cans 0.51% 0.68 Non - Ferrous Metal 0.27% 0.36 Tin /Metal 0.96% 1.29 Greenwaste 1.30% 1.73 Organic / Fines 11.67% 15.6 Wood 5.17% 6.92 Concrete/Asphalt 1.95% 2.61 Drywall 0.00% 0 Totals 1 50.81%1 67.95 " Note: This material includes food / small particulate and inert material. Total Tonnage 133.72 Recycled Tonnage 67.95 Landfill Tonnage 65.77 0 • Total Tonnage 4,033.00 3,475.03 7,508.03 City 3.813,49 3341.31 County 21951 133.72 Recycled Tonnage 2,034.12 1,752.46 3,786.58 City 1,922.56 1,684.51 County 111.56 67.95 Landfilled Tonnage 1,998.88 1,722.57 3,721.45 City 1,890.93 1.656.80 County 107.95 65.77 Recycled % 50.44 50.43 50.43 'A composite recycling percentage for City & County based on new characterization studies completed by CRT. Waste Diversion FY- 08 /09 /jr 09/10/08 0 0 0 Total Tonnage 3,469.87 3,121.34 3,498.98 3,727.95 3,710.48 3,455.02 ,„ 3,475.03 City 3,275.30 2,992.17 3,368.57 3,498.64 3,533.10 3,293.55 3,813.49 3,341.31 County 194.57 129.17 130.41 229.31 177.38 161.47 219.51 133.72 City 1,651.24 1,508.50 1,698.25 1,763.85 1,781.19 1,660.44 1,922.56 1,684.51 County 98.85 65.63 66.26 116.52 90.14 82.05 111.56 67.95 Landfilled Tonnage City 1,719.78 1,624.06 1,547.21 1,483.67 1,734.47 1,670.32 1,84758 1,734.79 1,839.15 1,751.91 1,712.53 1,633.11 1,998.88 1,890.93 1.722.57 1,656.80 County 95.72 63.54 64.15 112.79 87.24 79.42 107.95 65.77 'A composite recycling percentage for City & County based on new characterization studies completed by CRT. Waste Diversion 2008 /jr 09/10/08 K4 6 ~ W 0 2100123905 BILL TO: INVOICE RECEIVED SEP 0 5 2008 COSTA MESA SANITARY DISTRICT INVOICE #: 12390 MAIL PAYMENT TO: CR TRANSFER, INC. P. O. BOX 125 STANTON, CA 90680 -0125 TERMS: NET 10 DAYS J TO PAY BY CREDIT CARD, PLEASE FILL IN INFORMATION ON BACK OF REMITTANCE INVOICE DATE: 9/01/08 IF YOU HAVE ANY QUESTIONS REGARDING ANY PART OF THIS INVOICE, PLEASE CALL 'REVIOUS AMOUNT DUE PAYMENTS CURRENT CHARGES TOTAL DUE 4 199,14 174,4RI 21 F17A A.QX ?17 E 1 CUSTOMER #: 09- 9 2 INVOICE # 12 390 �aq� P.O. BOX 1200 � "'` OVERDUE AMOUNTS SUBJECT TO FINANCE CHARGE (714) 826 -9049 INVOICE TOTAL E:�;� �32 1 ® Printed on Recvcl A P »nee COSTA MESA SANITARY DIST. COSTA MESA SANITARY DIST. 628 W 19TH ST P.O. BOX 1200 COSTA MESA CA 92627 COSTA MESA CA 92627 CUSTOMER #: PREVIOUS AMOUNT DUE PAYMENTS CURRENT CHARGES TOTAL DUE 09- 9 199,140.45 199,140.45 E164 ,483.21 174,483.21 • — — Please detach here and return Llh v urgavn ent - CHECK # CR TRANSFER, INC. - - - - - - - - - - - - - - - - - - .52.220 8/01/08 RESIDENTIAL WASTE 16 8/04/08 RESIDENTIAL WASTE 146.7 7,663.81 8/05/08 RESIDENTIAL WASTE 20 181.3' 52.220 9,470.10 8/06/08 RESIDENTIAL WASTE 19 155.9 52.220 8,144.23 8/07/08 RESIDENTIAL WASTE 16 143.6 52.220 7,501.40 8/08/08 RESIDENTIAL WASTE 17 158.2 52.220 8,262.25 RESIDENTIAL WASTE 16 157.7 52.220 8,239.27 12/08 RESIDENTIAL WASTE 20 179.1 52.220 9,355.74 #/8/11/08 13/08 RESIDENTIAL WASTE 19 156.0 52.220 8,146.84 14/08 RESIDENTIAL WASTE 15 141.5 52.220 7,392.26 8/15/08 RESIDENTIAL WASTE 18 162.6 52.220 8,492.54 8/18/08 RESIDENTIAL,WASTE 18 153.5 52.220 8,020.47 8/19/08 RESIDENTIAL WASTE 21 192.1 52.220 10,036.16 8/20/08 RESIDENTIAL WASTE 19 152.7 52.220 7,977.65 8/21/08 RESIDENTIAL WASTE 18 167.7 52.220 8,759.38 8/22/08 RESIDENTIAL WASTE 18 157.1 52.220 8,207.42 8/25/08 RESIDENTIAL WASTE 17 14 ?.0 52.220 7,678.95 8/26/08 RESIDENTIAL WASTE 19 176.0 52.220 9,193.33 8/27/08 RESIDENTIAL WASTE 18 151.2 52.220 7,900.36 8/28/08 RESIDENTIAL WASTE 17 150.1 52.220 7,842.92 8/29/08 RESIDENTIAL WASTE 19 169. 11 52.220 8,833.54 16 141.0 52.220 7,364.59 IF YOU HAVE ANY QUESTIONS REGARDING ANY PART OF THIS INVOICE, PLEASE CALL 'REVIOUS AMOUNT DUE PAYMENTS CURRENT CHARGES TOTAL DUE 4 199,14 174,4RI 21 F17A A.QX ?17 E 1 CUSTOMER #: 09- 9 2 INVOICE # 12 390 �aq� P.O. BOX 1200 � "'` OVERDUE AMOUNTS SUBJECT TO FINANCE CHARGE (714) 826 -9049 INVOICE TOTAL E:�;� �32 1 ® Printed on Recvcl A P »nee INVOICE MRITRANSFER, O P. O. BOX .125 ° STANTON, CA 90680 -0125 V d lNCGV7PORq ° TERMS: NET 10 DAYS 0 8700123914 C RD YBY CREDIT E V/ IN INFORMATION ON BACK OF REMITTANCE INVOICE #: INVOICE DATE: 12391 9/01/08 BILL TO: COSTA MESA SANITARY -SA HG COSTA MESA SANITARY -SA HG P.O. BOX 1200 628 W 19TH ST COSTA MESA CA 92627 COSTA MESA CA 92627 CUSTOMER #: 09- 11 PREVIOUS AMOUNT DUE PAYMENTS CURRENT CHARGES TOTAL DUE 11,462.82 11,459.16 4 6,982.87 6,986.53 Please detach here and return with your ajnynt ......... CHECK # CR TRANSFER, INC. rr- DATE DESCRIPTION T LOADS T' TONS RATE TO-TAL 8/05/08 RESIDENTIAL WASTE 1 6.7 52.220 353.53 8/06/08 RESIDENTIAL WASTE 4 39.5 52.220 2,064.78 8/12/08 RESIDENTIAL WASTE 1 5.6 52.220 296.61 8/13/08 RESIDENTIAL WASTE 4 37.3 52.220 1,948.33 8/19/08 RESIDENTIAL WASTE 1 3.7 52.220 193.74' 8/20/08 RESIDENTIAL WASTE 1 12.9E 52.220 677.82 8/26/08 RESIDENTIAL WASTE 1 7.1C 52.220 370 8/27/08 RESIDENTIAL WASTE 2 20.6 52.220 1,077 IF YOU HAVE ANY QUESTIONS REGARDING ANY PART OF THIS INVOICE, PLEASE CALL: (714)-826-9049 PREVIOUS AMOUNT DUE PAYMENTS CURRENT CHARGES TOTAL DUE INVOICE TOT 11,462 22 6 982. 87 r i , aQ I; CUSTOMER #: 0 9 - 11 8 INVOICE # 12391 P.O. BOX 1200 OVERDUE AMOUNTS SUBJECT TO FINANCE CHARGE ® Pri.M o,, R,eN, W Paper 0 TO: Costa Mesa Sanitary District Board of Directors FROM: Ron Shef, Ordinance Enforcement Officer DATE: September 9, 2008 SUBJECT: ORDINANCE ENFORCEMENT SUMMARY REPORT This report covers the monthly period of August 2008. During this period, the large item collection program ended. Many ethnic residents continued placing items out for collection after the period was over. These residents, I believe, do not read or follow the door hangers delivered to their homes. Several residents spoken to said they didn't know where items came from, "it wasn't theirs ". In addition, items out for collection are picked over by families in vans & pickups after dark and drivers are not being stopped by anyone, including Costa Mesa Police Department. The Enforcement Officer has on several occasions called CR &R to report containers with graffiti, missing lids, etc. Many of these containers have not been painted over or replaced since they are visible week after week. Follow up messages to CR &R have gone unanswered. All requests by District staff to check properties were completed with results reported to staff. • " 1 _y WM ITT ITT Flygt Corporation 11350 Gregg St Poway, CA 92064 Tel 858 - 679 -9344 Fax 858 -679 -9480 80.mccluskey @itt.com September 4, 2008 Costa Mesa Sanitary District 628 West 19'h Costa Mesa, CA 92627 Subject: Factory Authorized Municipal Representative for Flygt Products & Service in Southern California This letter is to inform you that: ITT Flygt Corporation 13350 Gregg St Poway, CA 92064 Phone: (858) 679 -9344 Fax: (858) 679 -9480 Is the exclusive supplier of Flygt Pumps, Mixers, Parts & Service for the Municipal market in the state of California. The Poway office covers all counties in southern California. We also'offer.the Costa Mesa Sanitary District an 11% discount on Flygt pumps and accessories and no fright charges on any order. Flygt Corporation is confident that our Southern California Branch office will be able to provide expert advice and service in a professional manner for any of your pumping needs. Thank you for your interest in Flygt Products. Sincerely, n ' Bo McCluskey Aftermarket Sales Representative • i Fire Damaged Equipment Stored at JIMNI Systems, October 2007 9 -3 -08 1 of 2 A I B C D I E I F I G H I J K L M N .. w, „ a xa ,._w §G " „gym., , .. .. ,,, , ,:., ,.4,�.:; t)nit." Ma m ��r` m' ..t , .. t;^«? 1 .' . .�... f Re lacement P. ,:. �:..: . i ;t ., d.. 5. „ k . ,... n, .g , . v... :: r «+ :. ,aF „' e< ^. ., y.. .. .. ,. .. x .. ..5” +•?,,?+."St... orien.Puel; „nrts.Acqu red Rebuilt.J Shew,Value -,, ,Cost. Fl, t "� "Gram er ,� rs BlueBook,. HCloverleaf Safe O l �Cos1�b 2 3 3152 20 432 1 $ 10,920.00 $ 10,920.00 4 3102 5 Drive Only 1 $ 4,606.00 $ 4,606.00 5 3102 5” 462 1 $ 4,606.00 $ 4,606.00 6 3085 3.2 432 1 $ 3,727.00 $ 3,727.00 7 3127 10 Full Pump 1 $ 6,433.00 $ 6,433.00 8 3152 20 Motor Only 1 $ 10,920.00 $ 10,920.00 9 3126 11 Motor only 1 $ 6,433.00 $ 6,433.00 10 3102 5 Drive Only 1 $ 4,606.00 $ 4,606.00 11 3101 5 Motor Only 1 $ 4,606.00 $ 4,606.00 12 3201 47 Full Pump 1 $ 20,475.00 $ 20,475.00 13 3085 3.2 Full Pump 1 $ 3,727.00 $ 3,727.00 14 3085 3.2 Full Pump 1 $ 3,727.00 $ 3,727.00 15 3102 5 Full Pump 1 $ 4,606.00 $ 4,606.00 16 3102 5 Full Pump 1 $ 4,606.00 $ 4,606.00 17 3201 47 In Parts 1 $ 20,475.00 $ 20,475.00 18 3152 20 In Parts 1 $ 10,920.00 $ 10,920.00 19 3152 20 In Parts 1 $ 10,920.00 $ 10,920.00 20 Stator x (3 ) 3152 20 repair part 3 $ 1,144.00 $ 3,432.00 21 Terminal Board x 2 3152 20 repair part 2 $ 1,228.00 $ 2,456.00 22 Rebuild Kit x 3 3152 20 Seals, bearings, gaskets 3 $ 1,637.00 $ 4,911.00 23 Wear Rings x 8) 3152 20 repair part 8 $ 1,180.00 $ 9,440.00 24 Stator x 3 3127 10 repair part 3 $ 572.00 $ 1,716.00. 25 Rebuild Kit x 3 3127 10 Seals, bearings, gaskets 3 $ 1,025.00 $ 3,075.00 26 Terminal Board x 2 3127 10 repair part 2 $ 326.00 $ 652.00 27 Wear Rings x 8 3127 10 repair part 8 $ 1,154.00 $ 9,232.00 28 Stator x 3 3102 5 repair part 3 $ 601.00 $ 1,803.00 29 Wear Rings x 8 3102 5 repair part 8 $ 1,100.001 $ 8,800.00 30 Rebuild Kit x 3 3102 5 Seals, bearings, gaskets 3 $ 605.00 $ 1,815.00 31 Rebuild Kit x 3 3085 3 Seals, bearings, gaskets 3 $ 451.00 $ 1,353.00 32 Rebuild Kit x 3 3153 18 Seals, bearings, gaskets 3 $ 1,055.00 $ 3,165.00 33 Rebuild Kit x 3 3202 60 Seals, bearings, gaskets 3 $ 3,230.00 $ 9,690.00 34 Reliance Pump SHE 1002 10 Spare for Sea Bluff 1 $ 5,750.00 $ 5,750.00 35 Weil Pum 4- 272316.11/2 1.5 Spare For Valley /s I 1 $ 2 546.00 11 $ 2,5 6.00 1 of 2 1 • • Fire Damaged Equipment Stored at JIMNI Systems, October 2007 s -s -os 1 A B C D E F G H I J K sf,,. .s..+.a ^ ... .,, <qv a,. +,N w� .,...- 1?i'2r....> �,.. . "; `l,` .ryn r: y.. ,R ,p 4. :„g;.. �,. ^,.N :y, . � . Mfr k' / � '� a�:� 44h . ,f ..f �"^ . �;. .�e'L'�" � 'r�'. � • Sri � S"'� 3� ,d,. !" fi?': i"•.`" ^ - :` U,nit, r ,.# /, ..y�,. °.., %��.,'�R'iiX..�`? t.' .4d,7� 4 r <,, ?:?. X�i' Date,wx Date..., r. , s ^Re lacement 1 ! a t., Complete:P;y,u�mp .c fix.. p, "3 ,.:, i,:m.S,�r?iA'W"`N 1:k77 .+r,, ,.,w ," .;va.�.>"li�',"°.:ffi Gom onentx Pum sMotlel: HP- `: ! Partsr' # Urnts Ac utred,: Rebuilt. Shelf.Ualue ':¢ Gosh FlfGraln er :, ;: Sears +' . _ �xr �dz _._ _.�.a �fi� .. .� a tip -� L M ,a �f2�� `1;,,. .( M�?,:w' '4fiiti... USa .., d... �1,M",' Blue Book . Cloverleaf. 3 _ N , � . ,�„ °E� LSS .Safe O M.^wM � Total ,t Re lacement." p e.. . Cost ,, 36 station control panel Spare for Canyon /s 1 $ 10,452.00 $ 10,452.00 n control panel Spare for 23 /s 1 $ 10,452.00 $ 10,452.00 Watt Generator 8 1 $ 499.00 $ 2,099.00 $ 495.00 $ 1,180.00 $ 495.00 Watt Generator 13 1 $ 1,099.00 $ 3,429.00 $ 685.00 $ 2,077.00 $ 685.00 M/H Blower 3000 cfm 8"in /outlet 3.5 1 $ 593.75 $ 791.00 $ 593.75 lower Hose 25' Long 8'dia with cuffs 1 $ 180.81 $ 223.00 $ 180.81 Car in Can V47Line 1 $ 11495 $ 42.70 $ 114.95 do M/H Blower 1150 cfm 8 "outlet 0.25 W /25'Duct 1 $ 593.00 $ 725.00 $ 593.00 oot Cutter Master Kit 1" 1 $ 1,871.91 $ 850.00 $ 850.00 ine Plu x 2 6"to10" 2 $ 268.50 $ 537.00 ine Plu x 2 8 "to 12" 2 $ 393.67 I $ 787.34 Line PIu 12" to 18" 1 $ 737.87 $ 737.87 481 Line Plug 30' Fill Hose X 4 4 $ 100.65 $ 402.60 49 Line Plug Pole Adapters X (5 ) 5 $ 45.33 $ 226.65 50 Line Plug 6' Aluminum pole X 4 4 $ 33.31 $ 133.24 51 Repair Clamp x2 Ductile Iron Pie 8" size 2 $ 107.26 $ 214.52 52 Repair Clamp x2 Ductile Iron Pipe 10' 2 $ 155.16 $ 310.32 53 Repair Clamp Asbestos Cement pipe 10' 1 $ 155.16 $ 155.16 54 Repair Clamp Asbestos Cement pipe 12" 1 $ 192.14 $ 192.14 55 Chemical Pumps x 3 .Pulsatron Pumps A Series Mfr # Ib64sa -vtci 3 $ 355.31 $ 1,065.93 561 Leader Hose x 5 1" x 10' 5 $ 89.00 $ 445.00 57 $ - 58 " If Known " If Known $ - 59 TOTAL UNITS REPLACEMENT COST (Lowest Bid) $ 235 773.28 60 Estimated Tax 8.25% $ 19 451.30 st TOTAL REPLACEMENT COST $ 255,224.58 62 NOTES: 1. Flygt is the Sole Supplier of the Flygt pumps with a single Authorized Distributor for Southern California. 631 2. Flygt Distributor provides a municipality Discount Rate to the CMSD Purchases. 64 1 3. Flygt provides the products with a further discount of absorbing the shipping costs. 2of2 • • • COSTA MESA SANITARY DISTRICT RECYCLING COMMI'T'TEE AGENDA September 15, 2008 12:00 p.m. Costa Mesa Sanitary District 628 W. 19`h Street Costa Mesa, California (Directors Ooten and Ferryman) I. Recycling Committee Goals for 2007/2008 II. School Programs for 2008 -2009 School Year III. 2008 School Telephone Book Recycling Program IV. Used Tire Roundup Event — Saturday, October 11, 2008 V. Emergency Services Expo — Sunday, October 12, 2008 VI. Disposal of Residential Grease in CMSD Trash Collection Program VII. Orange County Waste & Recycling Sub - Regional Meetings and Grant Program A. Composting Seminar Events Hosted by the City of Costa Mesa & CMSD Saturday, October 11, 2008 B. "Sharps" & Other Programs for Grand Funds VIII. Partnership with OCSD A. Biosolids B. No Drugs Down the Drain IX. Report on Other CMSD Recycling Programs X. Public Comments Dated: September 10, 2008 Clerk of the District Protecting our community's health by providing solid waste and sewer coffection semuiees. www.crosdca.ov k Recycling Committee Goals for 2007 and 2008 Calendar Years I. Encourage Recycling Projects by Non - Profit Organizations • $100 awards given to non - profit organizations that complete recycling projects • Utilize $500 Recycling Support from Costa Mesa Disposal • Create two projects in 2007 and 2008 • Contact Girls Club and Boys and Girls Club • Promote CMSD projects at Earth Day Event at Orange Coast College on April 26, 2007 and provide sign -up sheets. Status: Campfire USA collected plastics & aluminum cans & delivered to OCC Recycling Center 1/12/08. CMSD will reward with $100. Plastics education event for Girl Scout Troop from Paularino School held on January 23, 2008. Troop #226 collected plastics & aluminum cans & delivered to OCC Recycling Center 3/21/08. CMSD will reward with $100. Staff hosted a booth at Earth Day Event at Orange Coast College on April 26, 2007. II. Research Food Recycling • Staff to contact Orange County Integrated Waste Management Department and other resources with regard to food recycling • Review programs in Northern California III. Update Award Winning "Working for You" Video • Obtain cost and timeframe from Monitor Video • Total 2005 -06 Budget was $2,500; Expenditures Totaled $2,000, while the 2006 -07 Budget is $11,500 Write new script Completion date is rescheduled for 2008 IV. Educate Residents on One - Container Mixed Trash Recycling Program • Include articles in newsletter and other publications Status: Article included in spring 2008 & spring 2007 newsletter V. Establish High School Recycling Programs and Education and Continue Educating Students on the Importance of Recycling 0 • Hold an educational event with Estancia High School in April or May 2008 • Review Department of Conservation Manual • Continue with telephone book recycling contest, recycling presentations, and vermi -compost ing presentations • Reevaluate formula for prize awards in School Telephone Book Recycling Program with larger award for schools collecting greater than two Ibs /per student and less than 400 students. Issue press release. • • Include notices in District and Chamber of Commerce newsletters & websites, public service announcement opportunities and City of Costa Mesa and local Cable TV stations. • Contact OCSD with regard to providing bus for transportation to sites. • Promote Waste Free Lunch on America Recycles Day, November 15, 2007, or at other times during the year Status: Staff working with Costa Mesa High School Life Science Academy on expanding their recycling programs. A meeting was held at CMSD headquarters on January 31, 2008. VII. Continue to host tours of CRT, OC Landfill and OCSD for Costa Mesa residents including students and social service groups • Continue tours of CRT, OC Landfills & OCSD • Sponsor Tour of OCSD Groundwater Replenishment Facility it November 2007. Status: Tour to CR &R and OC Landfill held on July 11, 2007 Tour of Frank R. Bowerman Landfill by 18 Japanese UCI engineering students held on March b, 2008. Estancia High School Special Ed students toured CR &R facility and • Bowerman Landfill on April 3, 2008 VIII. Water Conservation • Encourage reduction in water usage • Promote use of waterless urinals • Research available products for low water usage • Refer residents to Mesa Consolidated Water District website IX. Source Reduction Goals • Continue source reduction outreach and education • Included in 2007 & 2008 spring newsletters. Status: Pamphlet on Source Reduction completed April 16, 2007 Pamphlet distributed at Earth Day event on April 26, 2007 X. E -Waste Events a. Promote OCC Recycling Center's acceptance of e- waste. b. Track emerging disposal options for e -waste and recommend residents take their e -waste to County centers. • Protecting the Enz"TOwnent by Increasing *cycling andAwareness 09 /10 / wztw.crosd09110108 Status: 3 Event held with ARC on February 24, 2007. • Earth Resource Foundation held event on March 3, 2007. CMSD planning a joint E -Waste project with the City of Costa Mesa using IWMD grant funds in the amount of $40,000. OCC Recycling Center accepting a -waste as of March 2008 c. Implement 2006 Battery and Electronic Waste Recycling Requirements • Acquire information • Included in Spring 2005 Newsletter • Monitor Progress of CR Transfer Program • Battery Buckets Status: Battery Buckets located at CMSD Headquarters, Royal Palm Fire Station, two at Estancia High School and two at Costa Mesa High School. XI. CRT Conducted Seminars Status: XII. Invite the following individuals to Recycling Committee meetings: • Mike Carey, OCC Recycling Center (March 2007 meeting) • Katrina Foley, City of Costa Mesa Councilperson t • Donna Therioult, City of Costa Mesa Management Analyst (August 2007 m meeting) • Melanie Eustice, City of Costa Mesa Management Analyst • Mike Balliet, Consultant to City of Costa Mesa • Mike Planck, CR &R • David Ronnenberg, CR &R (May 2007 meeting) • Paul Relis, CR &R (May 2007 meeting) • Greg Woodside, former CMSD Director • Dan Worthington, former CMSD Director • Sue Gordon, Rainbow Disposal (formerly w /IWMD) • Tim Grogan, IWMD Status: Mike Carey attended March 5, 2007 Recycling Committee meeting. Mike Carey attended February 25, 2008 Recycling Committee meeting. Paul Relis, David Ronnenberg and Dean Ruff ridge of CR &R attended May 7, 2007 Recycling Committee meeting. 0 Protecting t& Enztirownent 6y Increasing Yecycfi ng and - Awareness 09110108 www.ansdca.poy N Donna Theriault of the City of Costa Mesa attended the August 6, 2007 Recycling Committee meeting. • Mike Balliet invited to September 10, 2007 Recycling Committee meeting and attended with Donna Therioult from the City of Costa Mesa. Melanie Eustice & Mike Balliet attended July 14, 2008 Recycling Committee Meeting. XIII. Regional Recycling and Waste Diversion Grant Program in Partnership with the City of Costa Mesa A cooperative effort to elevate community awareness of the need to 1. Promote and educate the public on recycling benefits and methods 2, Provide door -to -door collections or drop off programs to recycle household hazardous waste materials emphasizing batteries and fluorescent tubes (mercury), compact fluorescent light bulbs (CFLs) (mercury) and incandescent bulbs (lead)_ 3. A pilot sponsorship and subsidization project to provide composting bins to common residents to process kitchen and yard green waste into valuable nutrient rich soil amendments. 4. Sponsorship of need -based e -waste collection events. Status: Grant application submitted to the County of Orange Integrated Waste Management Department on January 25, 2008 CMSD and City of Costa Mesa joint Waste Diversion Grant Program application approved by the Orange County Waste Management Department, Composting Demonstration at Macy's South Coast Plaza Home Store held April 26, 2008. Protecting the En *omnent by Increasing Recycling and quiarene -v waw.croscicagoy • Iffifflo1w, �Wd- 1 4 To: Board of Directors ... an Independent ,Specia(District From: Joan Revak, Board Secretary/Program (Manager /Clerk of the District Date: September 10, 2008 Subject: Telephone Book Recycling Program - 2008 Attached is a sample letter to Costa Mesa schools inviting participation in the CMSD School Telephone Book Recycling Program. Key changes to the program are increasing the minimum participation award from $200 to $300 and a requirement for the school to collect a minimum of one book per student. Hopefully, this will motivate all schools to put forth more than a "token" effort. Protecting our community's health by providing solid waste and sewer collection services. www.cwdcagov Board of Directors Art perry Aile-'ne sch*r Bob- oolYn jllmbs FPI'i'1'l1l[flt Gar, A�oruhctn Staff Rob ?n B. Nnitter,s, Alonager Oisiri:'7 Ene, ineei 0.49) 6.> 1 -17;1 1 hoiitos A. VM1111 A,N'Nistew/ A9una;5r�r A,)an Rer•;_tk Boord se crc nn Clark (1/ the I)Wrirt ,-chin R. Born..' - Lt;ul Counsel llur: n.v D. l.)cii i,t 7ie_r:;ure; %1.)irectoi• 01 I inonce Phone f �f -N) 645-8400 Fax (9141 it. '_'5 l ddres:s 62 W. Nth s ft'ert cim"a Mesa, GA �a p Prbued on Mr. John Sanders College Park School 2380 Notre Dame Road Costa Mesa, CA 926263 RE: 2008 Telephone Book Recycling Fundraising Opportunity and Contest Dear Mr. Sanders: The Costa Mesa Sanitary District began Orange County's first telephone book recycling program in 1989 and has transformed the event into a rewarding and educational contest for the students and schools. During the past 18 years over 407,852 telephone books have been collected and recycled and we are inviting your school and students to participate in this year's fall program. This program provides a simple fundraising opportunity with minimal effort. The District will place a bin at your school where outdated phone books collected by your students will be accumulated. The District provides flyers to promote the event and will empty the bin and track the tonnage for each school. By participating in our program, your school can earn $300 to $1,000, as described below, and the students will learn about recycling. Participation awards are based on the enrollment population of each school using the following formula: $1.00 per student up to a maximum of $400. To encourage all schools to participate there is a minimum award of $300, an increase of $100 over previous years. Additionally, a grand prize award of $400 will be given to the Elementary, Jr. High and High School collecting the greatest number of pounds of phone books per student. This method provides all schools an equal opportunity to earn a grand prize award, even if they have lower enrollment totals! Last year the CMSD Board of Directors also awarded a Second Grand Prize Award based on achieving over 10 lbs. of books per student and a Special Effort Award given to schools collecting over 1.5 lbs. per student. PLEASE NOTE: To qualify for the minimum $300 award, your school must collect a minimum of one book per student. To be eligible, your school must designate what will be obtained with the funds and included is a list of last year's participants and their incentive awards. Please choose something that the entire school will have the opportunity to enjoy. The program challenges the students to collect the most telephone books and be rewarded, in addition to providing a hands -on opportunity for the students to learn about recycling. Protecting our communit ws 6,altb W, �7roz�ic�in, sold waste antb selver collection services. ivwn� ctnsuca.�3oz) 0 • All Costa Mesa public and private schools are being invited to participate in this year's recycling event. The 2008 program will occur between November 12, 2008 and December 19, 2008. Please fax the attached response form to the Costa Mesa Sanitary District office by October 10, 2008. The Costa Mesa Sanitary District is anticipating that ALL schools will participate in this worthwhile recycling project. Please take a moment and fax your response today. If you have further questions or concerns, please call me at (949) 645 -8400, ext. 223. Respectfully, Joan Revak Program Manager Costa Mesa Sanitary Distfict i /_ School Name Award Designated Use Adams School $600 Instructional Materials California School $580 Accelerated Test Booklets Charles TeWinkle School $800 Computer/Technology for Science Christ Lutheran (K -8) $530 Technology Improvement College Park School $600 Classroom Supplies Costa Mesa High School $400 Awards, Athletics, Supplies Costa Mesa Jr. High School (7 & 8) $400 Assemblies, Awards, Class Giftss Davis School (5th & 6th) $600 Campus Beautification Estancia High School $600 Leadership Camp Harper Preschool Center $200 School Supplies Kaiser Elementary School $600 Classroom Instructional Supplies Killybrooke School $400 Library Books Kline School $1,000 INew Classroom Whiteboards Mariners School $600 Library Purchases Monte Vista High School $600 Field Trip and Dance Newport Heights Elementary School $400 Library Books Page School $200 Field Trips Paularino School $540 Science/Technology Pomona School $400 Field Trips Port Mesa Christian (K -6) $200 Library Books Rea Elementary School (4 -6) $400 Library Books Sonora School $400 Classroom Supplies St. Joachim Elementary School $703 Internet Connection St. John The Baptist (K -8) $600 New Chairs for 8 th Grade Classroom Whittier School $400 Library Books & Accelerated Reader Materials Wilson School (K -8) $400 Instructional Materials Woodland Elementary School $400 Technology • CJ 0 • Sanitary Distda Costa Mesa Yes! Our school will participate in the Costa Mesa Sanitary District's 2008 Phone Book Recycling Program. Eligibility for monetary awards requires each student to collect at least one (1) telephone book. No. Our school will not be participating in the Costa Mesa Sanitary District's 2006 Phone Book Recycling Program. Please let us know the reason your school is not participating: (Please edit incorrect information) School Name: Back Bay High School • School Address: 390 Monte Vista Drive Name of Contact Person at School: Phone Number of Contact Person: Fax Number of Contact Person: How many students are enrolled at your school? Please tell us how your school will use the award money: Return this response form by fax: 9491650 -2253 Costa Mesa Sanitary District 628 W. 19th Street Costa Mesa, CA 92627 If additional information is needed Call 9491645 -8400, ext. 223 ®ead/ine; October 10, 2006 0 • gAN1TgIF f Costa Mesa Sanitary District V � y ,yc��pUB Memorandum To: Board of Directors and Staff From: Denise Gilbert Date: September 9, 2008 Subject: USED TIRE ROUND -UP The Costa Mesa Sanitary District and The City of Costa Mesa will host its eleventh annual Used Tire Round -up on October 11, 2008 from 10:00 a.m. to 2:00 p.m. at the City of Costa Mesa Corporate Yard. The City of Costa Mesa previously arranged facility gate access, sponsored the drop off location at the Corporate Yard and provided two tables, six chairs, orange delineators, cones and use of the facility for breaks. The District will continue to provide manpower, signs, canopy, setup and cleanup and arrange for a recycling company to remove the collected tires. Staff plans to use CR &R for the disposal of tires. or: FREE DROP OFF FOR REMDENTS ONLY (No Commercial Businesses) Since the program began, over 29282 tires have been recycled into crumb rub- ber for playground covers and Rubberized Asphalt Concrete street surfaces. Questions? Please call (949) 645-8400 Ext. 227 This Recycling Program is sponsored by Costa Mesa Sanitary District The City of Costa Mesa 0 August 24, 2008 Dear Denise, CITY OF COSTA MESA P.O. BOX 1200 CALIFORNIA 92628 -1200 FROM THE OFFICE OF THE FIRE DEPARTMENT RECEIVED AUG 2 5 2008 COSTA MESA SANITARY DISTRICT The City of Costa Mesa will hold its annual Emergency Services Expo on Sunday, October 12, 2008. This is a free community event hosted by the fire and police departments. The Expo provides an opportunity for the community to see local police and firefighters respond to simulated emergencies, with live fire demonstrations, rescue operations and law enforcement activities. The Expo is a great opportunity for the public to meet the men and women who strive to keep our community safe. We are really excited about this year's event and expect a large turnout of visitors! That's where you come in! It's our goal to make the Expo as educational as possible ... and we'd like to invite the Costa Mesa Sanitary District to be a part of it! We need groups like yours to staff • information booths at the Expo. By working together, we can make a difference in our community! The Expo is being held at the Placentia Street Fire Station in the City of Costa Mesa located at 2300 Placentia Ave. just across from Estancia High School from 10:00 am to 2:00 pm. We cordially extend an invitation to you! If you are interested in participating as an exhibitor or making an in -kind contribution to this wonderful community event or would just like more information... please contact me by email or telephone. Please let me know what you are bringing and what we would need to provide. If you are not able to attend, please let us know, so we can hold a spot for you next year! Thank you, Fred McDowell Fire Engineer/Expo Coordinator Costa Mesa Fire Department fincdowellka ci.costa- mesa.ca.us (best method) (760)415 -6099 cellphone Dept Phones, (Mon -Fri) (714)327 — 7406 or (714)754 -5106 77 FAIR DRIVE PHONE: (714) 754 -5106 - FAX: (714) 754 -4944 - TDD: (714) 754 -5244 - www.d.costa- mesa.cams LJ • �SAgAN(Tq�y yap o00o °noo oa °��^ Costa Mesa Sanitary District V .y B Memorandum c��pOA'tEO�� To: Board of Directors and Staff From: Denise Gilbert Date: September 9, 2008 Subject: Emergency Services EXPO - October 12, 2008 ----------------------------------------------------------------- - - - - -- The Costa Mesa Sanitary District will take part in the Emergency Services EXPO on October 12, 2008 from 10:00 a.m. to 2:00 p.m. Three tables, six chairs and availability of electricity were requested for the event. Staff will be on hand to answer all recycling questions. Residents may also avail themselves of flyers, brochures, children's education and promotional items. CR &R will provide a flatbed truck with three types of recyclables for viewing and the District will offer the Count the Cans contest. City O f Costa Mesa emergency ,, Sunday, October 12, 10:00 am - 2:00 Pm Police Dog Exercise Helicopter Display S.W.A.T. Demonstration Structure Fire Extinguishment Smoke Ventilation High Rise Rescue and Rappelling NEW "Shred -a -Thou" p� where people can bring important documents and... We'll Shred Them! 01 MI: ■ Nt • September 9, 2008 Mr. Thomas Fauth, Assistant Manager Costa Mesa Sanitary District 628 West 19t�' Street Costa Mesa, California 92627 -2718 Re: FOG in the Residential Solid Waste Stream Dear Tom: Thank you for your continued concern regarding FOG in the residential containers in - Costa Mesa. I have attached the "fact sheet" prepared previously for your review. CR &R continues to discourage the placing of FOG into our collection barrels due to the facts outline in the attached document. Reducing the products processed and reducing potential contamination is a mutual concern of both CR &R and CMSD. We encourage the District to consider other options to the proper disposal and or recycling of FOG. • Thank you again for this opportunity to provide input for the Board's review. Sincerely, !an—A. Ruffridge, Senior Vice President CR &R INCORPORATED 4§92 WESTERN AVE. BOX 125 NTON, CA 90680 800.826.9677 714.826.9049 714.890.6347 Fax CRRWASYESERVICES.COM FOG's in the Solid Waste Stream Our Understanding: OCSD is interested in removing FOGS from the sanitary sewer systems and into solid waste containers. Currently there exits commercial efforts for FOG separation; the proposal is to expand this into the residential water generators and place FOG into the solid waste stream. Question: Are FOGS considered "Solid Waste" as defined in California State regulations? If FOG is a liquid waste (under 50% solids as with sludge and grit), it is restricted from solid Facts: Haulers have no desire to add any liquid wastes in the Solid Waste Stream due to the following: ® If cities have their solid waste processed at a Material Recovery Facility, the processing trommels and shakers will be clogged -up and will malfunction causing significant repairs and maintenance. ® Material Recovery Facilities in the past several years have spent millions of dollars to revamp processing equipment to produce recovered materials with any value. Adding FOG may cause irreparable damage to recoverable materials and thusly, needed diversion for the municipalities we serve. . ® FOG added to the waste at our Material Processing Centers may cause Health concerns, including rodent and odor issues. ® Containers to be provided for resident collection and storage of FOG's may break in the compaction truck and contaminate other products currently being recycled. ® Liquid wastes create unwanted leachate at the landfills. ® Liquids can create leakage from compacter trucks onto public roadways. If there is an interest in providing containers to residential users for FOGS, this will increase "total waste generation" in the communities (both with the containers and the FOG). This is contrary to California Integrated Waste Management Board interests and will negatively impact cities overall diversion; especially if this waste product is intended to be delivered directly to the landfill. Providing a drop -off alternative for residential users should be considered, or in the alternative, a separate collection procedure. Is there a value to this product? And if so, recycling the product is a necessity. By: CR &R Incorporated, Dean Ruffridge • AB 939 Regional Recycling and Waste Diversion Grant Program County of Orange Integrated Waste Management Department . As of August 31, 2008 Resources Receipt Receipt Expenditures Date Number Check 6/5/2008 1180 Co -Op Grant Funds -City of Costa Mesa 07/08 Grant Number Vendor Earth Machine Purchase /Distribution 4/30/2008 1150 Sharon Phoenix 4/30/2008 1151 Juliana Osborne 7/11/2008 1205 Simon Wheeler 8/14/2008 1242 Scott Fletcher 8/14/2008 1243 Brooke Tierno 8/28/2008 1257 Wayne Kastner Flourescent Tube (424 ft), U Shape (4) Dir. Arlene Shafer Dir. Jim Ferryman 7/17/2008 5453 Dir. Bob Ooten Collection 5 gallon battery buckets (2), Jun '08 Dir. Art Perry 628 W. 19th Street Dir. Gary Monahan 5517 Curbside, Inc. Jim Atkenson (MCWD) Fred Bockmiller (MCWD) Total Resources Total Expenditures • 20.00 20.00 20.00 20.00 20.00 20.00 $ 20,000.00 120.00 $ 20,120.00 Amount $ 200.00 968.75 338.00 408.60 350.00 683.04 2,948.39 Expenditures Check Check Date Number Vendor Description 5/8/2008 5275 Patrick W. McNelly Educational Svcs - Composting 101 7/3/2008 5426 Norseman Plastics Earth Machine /Black Composter (25) 8/28/2008 5606 Norseman Plastics 2 gallon Kitchen Collector (52) 7/17/2008 5453 Curbside, Inc. Flourescent tubes and batteries, Jun '08 Flourescent Tube (424 ft), U Shape (4) Assorted Batteries (213 lbs.) 7/17/2008 5453 Curbside, Inc. Collection 5 gallon battery buckets (2), Jun '08 628 W. 19th Street 8/14/2008 5517 Curbside, Inc. Flourescent tubes and batteries, Jul '08 4 ft Tubes (716 ft), 8 ft Tubes (280 ft) Assorted Batteries (371 lbs.) Total Expenditures • 20.00 20.00 20.00 20.00 20.00 20.00 $ 20,000.00 120.00 $ 20,120.00 Amount $ 200.00 968.75 338.00 408.60 350.00 683.04 2,948.39 0 Get in the Green City of Costa Mesa Offers Recycling Programs no DRUOS DOWN THE DRAIN VCertain types of medicines do not break down in the treatment process and can ad to a risk for beach goers and aquatic life. Place old medicines in a sturdy and p securely sealed container and then In a trash can where children and pets can't o s reach them U Providing recycling opportunities for residents and businesses is rtant to the City of Costa Mesa. Recently, the City was awarded le grants including Beverage Container, Used Oil and AB 939 �( S s/ Florescence. Combined, these grants totaled just under $80,000. These grant funds are used to provide recycling programs and community outreach. The City is pleased to partner with the Costa Mesa Sanitary District, the County of Orange, the Orange Coast College Recycling Center and others to deliver recycling services and Get in the Green. You can too! For more information, contact the Department of Public Services at: (714) 754 -5323 or visit www.ci.costa - mesa.ca.us. Costa Mesa Public Services Department www.ci.costa - mesa.ca.us Commercial Trash Service (714) 754 -5323 Construction & Demolition Permit (714) 754 -5323 Costa Mesa Sanitary District www.crosdca.gov Residential Large Item Pick Up (949) 645 -8400 Residential Trash Service (949) 645 -8400 Sharps Recycling (949) 645 -8400 Tire Recycling (949) 645 -8400 OC Integrated Waste Management www .oclandfills.com/recycling.asp E -Waste (714) 834 -6752 House Hold Hazardous Waste (714) 834 -6752 i�ge Coast Recycling Center www.orangecoastcollege.edu/ about_ occ /facilities/recycling_center/ Recycling Center (714) 432 -5131 Alternatively, medications may be taken to any one of the four Orange County Household Hazardous Waste Collection Centers. For more information, call (714) 834 -6752 or visit their website at www. oc land fil Is. com/hhwcc. COSTA MESA SANITARY DISTRICT www.crosdca.gov (949) 645 -8400 b". o .-ft �._t--*,% o" August 31, 2008 Board of Directors Costa Mesa Sanitary District 628 W. 19`f' Street Costa Mesa, CA 92627 Atten: Joan Revak, Board Secretary/Program Manager Subject: Independent Review 2008 -09 CIP Report Honorable Board of Directors: I have completed my review of the District's 2008 -09 Capital Improvement Program (CIP) report dated June 30, 2008 as revised July 28, 2008. I have enclosed my independent review reports as requested by the Manager/District Engineer. I continue to applaud the District and staff for continuing funding for the following: • Future sewer replacement • The efforts in meeting the State Water Resources Control Board requirements for Fats, Oils and Grease control. • Lateral Assistance Program From the information provided and from discussions with your staff I find that the District and staff are doing an exceptional job in meeting State standards, educating other sewering agency and staff members and in providing an outstanding service to the residents and business owners. I would also like to applaud the District for the establishment of a 5 -Year Capital Improvement Program. Having a multi -year CIP program provides a broad picture for Board, staff and the public. It serves as an excellent planning and financial tool as well as a great public relations document. • Board of Directors -Costa Mesa Sanitary District 2008 -09 CIP Transmittal Letter August 31, 2008 This brings me to an area where I would like to make some suggestions to the Board when I make my CIP report presentation. I would like to briefly present ideas for the following: 1. Adoption of the 5 year CIP Program in its entirety • Save time and money on annual CEP reports • Review CIP projects several months prior to budget adoption • Look at roll -over CIP list 2. Consider expanding 5 Year CEP to 10 Year CIP • Identifies funding sources for all projects • Identifies funded plus unfunded projects • Allows for roll -over 3. Reduce level of effort of annual review on on -going programs vs. projects • Special projects - programs (studies, services, etc) • CIP projects (survey, design, construction) 4. Authorize Alternate District Engineer to review proposed changes, new programs, and new projects and to provide comments to be included with Manager/District Engineer's proposal. • Provides immediate independent review / oversight • Provides for review comments before rather than after an event As an example, projects / programs #149, 159, 180, 186 and possible 164, if adopted in a 5 year program, say 2008 -09 through 2013 -2014, in my opinion should not require an annual independent review especially if there are no changes and are in conformance with the adopted CIP program. This of course is subject to legal and financial counsel. I believe the District's management and financial ability to plan for the future, conduct day to day operations as well as responding to requirements from outside agencies to be an outstanding feature of the District's overall operation. I look forward to serving the District as Alternate District Engineer. I thank you for giving me this opportunity. Sincerely, Bruce D. Mattem. PE bd m trig local. rr. coin 714 - 962 -1136 0 FAWork \CMSD\2007- 08\Ltr Transmit 2007 -08 Ind Review 080407rh.doc 0 Independent Review Costa Mesa Sanitary District Capital Improvement Program Fiscal Year 2008 -2009 0 Proiect #101 / Westside Pumping Station Abandonment This is an ongoing long term project to eliminate six (6) pumping stations on the Westside • of the District. The project involves coordination, cooperation and commitments with the City of Newport Beach and the OCSD. This will be the second year of funding appropriations for construction of the gravity lines to the proposed OCSD regional facility. The District continues to meet with OCSD regarding construction costs, the District's ability to provide its share of the cost and design and construction time tables. The District has updated its 1989 cost estimate (District share for the gravity line work) which is estimated at $2 -$3 million. The District has informed the OCSD of the District's commitment and financial ability to participate in the project. OCSD has started the planning stage and has budgeted $12 million for the project with an anticipated construction date of 2012. This year's appropriation is $250,000. Proiect #149 / Sinking Fund For Future Sewer Replacement This is the 14th year (project was initiated in the 1995 -96 fiscal year) that funds have been set aside for future replacement or reconstruction of sewer lines as they reach life expectancy. In accordance with accepted accounting principles, the interest derived from these funds is credited to the General Reserve Account. This year's program will add $100,000 to the fund fora total deposit of $1,920,805. With this year appropriation, the District will be averaging • $137,200 per year of set aside funds Independent Review CMSD CIP Report 2008 -09 September 1, 2008 Page 2 of 4 Two years ago the District received a grant from OCSD (Project #175) which provided funding for televising of the District's sewer system. The information gathered is assisting the District Treasurer and District Engineer in making funding recommendations for ultimate funding needs. Present day cost estimates for replacing the Districts 227 miles of gravity mainline sewers (approximately 54 year old system) is $300 million. District staff has been conducting surveys and gathering life expectancy information which places the life of vitrified clay pipe at 100 years with some systems lasting for 200 years. The continuation of funding for Project #159 (below) is an important component for extending sewer life. With excellent maintenance, continual observations and time, new technology should help provide more inexpensive methods for sewer rehabilitation. 0 Proiect #159 / Televising Sewer Lines This is an ongoing program to insure that the Districts' facilities are functioning properly and is being done in conjunction with and support of the District -wide televising Project #175. The proposed work is for small -scale miscellaneous sewer televising work based on an hourly cost versus a per foot cost; therefore separate funding is appropriate. The work is centered but not limited to the following: 1. Homeowner claims of District mainline problems 2. Visual assessment of vactor jetting hose problems- hitting obstructions 3. Assessment of FOG issues 4. Assessment of when other utilities construct facilities under -over District facilities The proposed budget of $25,000 appears reasonable. The benefits to the District provide for flexibility, an on -call contractor, and immediate response capability. The estimated design and inspection costs equal 39% compared to the amount for televising and contingency; this is appropriate due to the scale of the work. Proiect #164/ Miscellaneous Sewer Work And Manhole Adiustment This project provides funding for a continuing program to perform the following: 1. Reimburse other agencies for work that they either do or have done on District facilities. 2. Purchase of manhole rings and covers and for adjusting District sewer manholes to grade. 0 Independent Review CMSD CIP Report 2008 -09 September 1, 2008 Page 3 of 4 3. Pumping station and small sewer line repairs that need to be handled immediately. 4. Emergency repair work for force main and gravity line problems. 5. Roach control in sewer manholes. The 2006 -07 project appropriation was $200,000 based on the determination that additional maintenance funds were needed to bring the pumping stations to the desired level of care. The 2007 -08 appropriation was $190,000. This year's appropriation has been reduced to $1.25,000 based on the determination that the majority of the pump stations are in relatively stable condition. It is understood that District employee costs for this project are covered in the District's overall budget, there are no design costs and required inspection is covered through budgeted standard hourly rates. This appears to be a reasonable approach. 0 Proiect #171 / Irvine Pumping Station Force Main Rehabilitation (Phase I) This project was originally proposed in the 2002 -03 CIP program with design being initiated in June of 2004. However due to the impending construction of Project #168 — .Irvine Pumping Station Relocation and increased construction costs, 2007 -08 funds were transferred from #171. to #168. Due to emergency needs Project #171 was placed back on line and Phase ® I was authorized for construction in July 2008. The 2008 -09 appropriation is $440,000. The remaining portion of the force main project will be restudied to determine if trenchless technology can be used. ® Project #180 — Fats, Oils and Grease (FOG) Control Program This project was initiated in the 2003 -04 FY CIP program (Phase I) because of requirements imposed by the SAR- RWQCB. All four phases have been managed by Environmental and Engineering Contractors, Inc (EEC) with District staff spending considerable time to keep the severity of sanitary sewer overflows (SSOs) to a minimum. Based on review of the SSO Occurrence Report Summaries, it would appear that the District continues to experience a very successful program. The District had originally structured the FOG control program so that the consultant involvement could decrease while increasing staff time. However, continued increases and additional demands of staff time and functions have precluded this from happening. Therefore, the District will continue to use the consultant that performed Phases I through IV for at least another year. The District has also entered into an agreement with Orange County Health Care Agency (OCHCA) to provide inspections for FOG program compliance during one of the OCHCA three yearly inspections of food service establishments. • Independent Review CMSD CIP Report 2008 -09 September 1, 2008 ® Page 4 of 4 The revised - updated proposed Scope of Work submitted by EEC Inc dated June 17, 2008 was included in the 2008 -09 CIP Report and was reviewed by the reviewer for understanding only. The recommended appropriation of $100,000 appears reasonable. 0 Pro*ect #183 — System Wide Sewer Repair Program This is the first year on the CIP program for this project. Funds appropriated for this project will be used for repairs, rehabilitation and reconstruction of a wide variety of deficiencies discovered during the District -wide televising program and from hot -spots identified by the maintenance crews during their routine work. A good example of using this program was approved by the District Board at their July Bch meeting (Victoria- Harbor force main and gravity line rehabilitation). This year's appropriation of $700,000 appears to be appropriate. Specific projects including design, inspection and construction costs will be brought before the District Board on an individual basis. The reviewer concurs with the Manger/District Engineers suggestion that the Alternate District Engineer could review the projects budget and include his comments in the Manager /District Engineers proposal. • 0 Proiect #186 — Sewer Lateral Assistance Program This District adopted this program in the 2007 -08 fiscal year. The program was so successful in its first year the District allocated an additional $50,000. The State Water Resources Control Board acknowledges that private property (PP) sewer spills are not the responsibility of the local sewering agency, however, the local agency is required to report and provide extensive information on private property spills.. If PP spills become extensive, significant and problematic relative to sewerage entering the storm drain system then the SWRCB could impose stricter regulations. The District has recognized that: 1. many private properties do not have sewer clean outs 2. that repairs to old house laterals can be expensive 3. that repairs requiring street cuts may create an undue burden on the property owner 4. some sewering agencies already have lateral programs Along with the $1,800 maximum reimbursement by the District the Manger /District Engineer reviews each request, reviews provided videos and consults with each property owner. This process keeps the property owners share of the cost to a reasonable minimum. The full appropriation of $150,000 will be used for reimbursement as District staff costs are part of the general budget and consultant engineering is paid through the hourly plan checking function. FAWork \CMSD\2008- 09\2008 -09 CIP Report 083I08.doe • Costa Mesa Sanitar�p District ... an InOepenbent Special District CAPITAL IMPROVEMENT PROGRAM FISCAL YEAR 2008 -2009 /pF E S Slp�yq°'°o ,A° RC K ' EXP 1720 08 r OF C Prepared by: Robin B. Harriers Manager /District Engineer Revised July 28, 2008 June 30, 2008 Protecting our communitvq's beafth bN provieing solid waste and sewer cof fection sen.*es. www.crosbea.gov • a a, Costa Mesa" n District an Inbepekloent S1Jecial District COSTA MESA SANITARY DISTRICT CAPITAL IMPROVEMENT PROGRAM FISCAL YEAR 2008 -2009 PROJECT #101 WEST SIDE PUMPING STATION ABANDONMENT PROJECT #149 SINKING FUND FOR FUTURE SEWER REPLACEMENT PROJECT #159 MISCELLANEOUS TELEVISING PROJECT 9164 MISCELLANEOUS SEWER WORK PROJECT #171 IRVINE PUMP STATION FORCE MAIN REPLACEMENT PROJECT #180 FOG PROGRAM PROJECT 4183 SYSTEM WIDE SEWER REPAIR PROGRAM PROJECT #186 SEWER LATERAL ASSISTANCE PROGRAM TOTAL (CR) Denotes Capital Replacement Project (CI) Denotes Capital Improvement Project (D) Denotes Design Phase only at this time (0) Denotes Other (SP) Special Project $ 250,000 (CR) 100,000 (CR) 25,000 (CR) 125,000 (CR) 440,000 (CR) 100,000 (CR) 700,000 (CR) 150,000 (CR) $1,890,000 PY()tNL %t1}'i OL1Y CC1}Ft199 t }'11t-r4'S l p avi''14,1y 0110 wmte m1CD r. Amok n COSTY 1 TATCY(DISTUCT 5 -YEAR CAPITAL IMPROVEMENT PROG=RAM FY 2007 -08 THROUGH FY 2011 -12 Fiscal Year 2007 -2008 #101 West Side Pumping Station Abandonment $250,000 #149 Sinking Fund 100,000 #159 Televising 25,000 #164 Miscellaneous Sewer Work 190,000 #168 Irvine Pump Station Relocation 950,000 #180 FOG Program 100,000 #182 Analysis of CCTV Results 125,000 #186 Sewer Lateral Assistance Program 150,000 Fiscal Year 2008 -09 #101 West Side Pumping Station Abandonment $250,000 #149 Sinking Fund 100,000 #159 Televising 25,000 #164 Miscellaneous Sewer Work 125,000 #171 Irvine P.S. Force Main 440,000 #180 FOG Program 100,000 #183 System Wide Repair Program 700,000 #186 Sewer Lateral Assistance Program 150,000 Fiscal Year 2009 -10 #101 West Side Pumping Station Abandonment $250,000 #149 Sinking Fund 100,000 #159 Televising 25,000 #164 Miscellaneous Sewer Work 125,000 #171 Irvine P.S. Force Main 440,000 #180 FOG Program 100,000 #183 System Wide Repair Program 700,000 #186 Sewer Lateral Assistance Program 150,000 0 Rev. 6/30/08 2 $1,890,000 $1,890,000 $1,890,000 A • Fiscal Year 2010 -2011 #101 West Side Pumping Station Abandonment $250,000 #149 Sinking Fund 100,000 #159 Televising 25,000 #164. Miscellaneous Sewer Work 125,000 #180 FOG Program 100,000 #183 System Wide Repair Program 700,000 #184 Force Main Replacement 440,000 #186 Sewer Lateral Assistance Program 150,000 Fiscal Year 2011 -2012 #101 West Side Pumping Station Abandonment $250,000 #149 Sinking Fund 100,000 #159 Televising 25,000 #164 Miscellaneous Sewer Work 125,000 #180 FOG Program 100,000 #183 System Wide Repair Program 700,000 #185 Force Main Replacement 440,000 #186 Sewer Lateral Assistance Program 150,000 Note: All projects are Capital Replacement Projects. Rev. 6/30/08 0 3 $1,890,000 $1,890,000 0 2008 -2009 Capital Improvement Program LJ Overview The Board of Directors and Staff of the Costa Mesa Sanitary District (CMSD) recognized the need to substantially increase the commitment to the sewer Operations and Maintenance (O &M) Program and the Capital Improvement Program (CIP) in future years beginning with the 2007 -2008 fiscal year. The need to increase funding is due mainly to two events: The necessity to meet the State Water Resources Control Board General Waste Discharge Requirements (WDR.) The CMSD and other agencies tributary to the Orange County Sanitation District (OCSD) treatment plants were under an order from the Santa Ana Regional Water Quality Control Board until the state -wide order was adopted. After state adoption on May 2, 2006, the regional order was rescinded. The order requires comprehensive sewer system management with the requirement to eliminate sewer overflows and spills to meet the United States Environmental Protection Agency (EPA) Clean Water Act. The need to increase funding is due to the following requirements in the order: 1. Comprehensive O &M program 2. Preventative Maintenance Program 3. Emergency Response Program 4. Televising and Rehabilitation Program for Gravity Sewers 5. Pumping Station and Force Main Program 6. Fats, Oils and Grease (FOG) Control Program 7. Capacity Assurance 8. Public Outreach and Education 9. Program Audit Requirements 10. Comprehensive Monitoring and Reporting Program ® Discovery by the CMSD that the previous sewer system contractor (the City of Costa Mesa) did not perform industry standard pumping station maintenance nor gravity line cleaning. Beginning December 15, 2005, when the CMSD relieved the City of its duties, eight pumping stations experienced emergency conditions. Certain pumps had milky white oil from not being changed, some pumps had no oil while others had not been serviced in years. Valves were not exercised nor other routine maintenance performed. L, The gravity sewer system was left with substantial amounts of grit and M debris in the lines, so much that the CMSD purchased a water truck to provide the extra water needed to properly clean the lines. It is anticipated the thorough cleaning needed to bring the system to industry standard will be completed by July 2009. • In order to properly establish a comprehensive sewer system management program, the District established a Sewer System Committee comprised of three Directors, engineering staff, maintenance staff, and inspection staff. The committee meets monthly and discusses all aspects of improving the District's sewer system management. The result of the above is that the CMSD Board of Directors adopted a sewer system budget with a 50% increase in rates for the 2007 -2008 year. Even with the proposed 50% increase, the CMSD sewer rate for single family residences is virtually the lowest rate in Orange County as shown on the attached 2007 -2008 rate study of other Orange County agencies. The potential increase being considered by the Board for 2008 -2009 is 7.5 %. Additionally, the CMSD Manager /District Engineer is a long- standing member of the WDR Steering Committee that meets monthly as a steering committee and monthly to present to the general group (those agencies tributary to OCSD) how to successfully comply with the WDR. The CMSD Manager /District Engineer created an Education Program for the general group that includes all pertinent topics for comprehensive sewer system management. The first seminar centered on the subject of whether or not the public agency should own and be responsible for sewer laterals from the right -of -way line to the point of connection with the sewer main in the street. The second seminar was a comparison of vitrified clay pipe (VCP) and polyvinylchloride pipe (PVC.) The third seminar, held on September 20, 2007 covered Design and Maintenance of Sewer Siphons. Subsequent seminars were held on educational and outreach materials and installation of cured -in- place -pipe (CIPP). Forthcoming seminars include condition assessment for force mains. All of the seminars are open to attendance by engineers and sewer system operations staff from anywhere in the United States. There are currently over 25 topics on the education program list. This is an example of the CMSD's commitment to. proper sewer system management. The 2008 -2009 Capital Improvement Program (CIP) as preliminarily adopted by the Board in June 2008 agrees with the 5 -year CIP as adopted by the Board in 2007 with the exception of increasing the funding by $50,000 for project #186 Sewer Lateral Assistance Program. 5 The procedure for the formal adoption of the yearly CIP is as follows: • 1. Preparation of the Preliminary CIP by 9 the Manage Engineer 9 based on meetings and discussions with CMSD engineering staff, inspection staff, and the Maintenance Supervisor. • 2. The preliminary CIP is included in the draft District budget and discussed by the Board of Directors at the budget study session in May. 3. Comments from staff and the Board at the budget study session are incorporated into the preliminary CIP and the preliminary CIP is included in the adopted budget. 4. Upon adoption of the preliminary CIP, the report is expanded and sent to the Alternate District Engineer for review and comment. The review includes the appropriateness of each project individually, comments on the directions of the CIP as a whole, and comments on the potential design, construction, and inspection cost of each project. 5. The Alternate District Engineer's report is then brought before the Board at which time the projects are reviewed again and the Board has the opportunity to formally adopt the CIP. 6. After Board approval of the CIP, the individual projects are brought to the Board one by one in an appropriate time schedule to begin the projects. ro a TA.Ry COSTA,.MESA SAN, DisgRIC7 an .Independent Specia(District Memorandum To: Board of Directors From: Robin B. Hamers, Manager /District Engineer Date: June 5, 2007 Subject: Preliminary 2007 -2008 Sewer Rates Shown below are preliminary 2007 -2008 sewer rates based on information obtained by OCSD as part of their annual rate survey. In the case of Newport Beach, the rate is partially based on usage and it was assumed that the water usage is 15 units per month. Agencies such as Anaheim and Newport Beach charge a tiered rate with a higher charge for residents outside the corporate limits or receiving water from another water agency. Agencies charging solely on water rusage were omitted. AGENCY MONTHLY SFR % ABOVE OR CHARGE (BELOW) CMSD CMSD $4.93 City of Anaheim $4.62 (6)% $6.95 41% Garden Grove Sanitary District $6.15 25% City of Brea $6.97 41% City of Huntington Beach $7.11 44% Midway City Sanitary District $7.75 57% City of Newport Beach $9.75 98% Sunset Beach Sanitary District $12.40 152% IRWD $13.05 165% Protecting our community's health. 6y providing solid waste and sewer collection services. wuw.crosdcaAov CA • • Project #101 — West Side Pumping Station Abandonment $250,000 The project is in the second year of funding for constructing the gravity sewer lines from the six CMSD pumping stations to be abandoned to the "regional facility." The 5 -year Capital Improvement Program (CIP) includes yearly funding of $250,000, in effect, establishing a revenue stream for the construction of the gravity lines. The status of the project is as follows. CMSD Director and Orange County Sanitation District (OCSD) President Jim Ferryman, CMSD Director Bob Ooten (former OCSD Director of Operations and Maintenance (O &M)), and senior CMSD engineering staff met with OCSD General Manager Jim Ruth and senior OCSD engineering staff on March 29, 2007 to discuss OCSD's possible participation in the project. OCSD recognizes the result of the project will be the abandonment of six CMSD pumping stations, one City of Newport Beach (CNB) pumping station, one private pumping station, and alleviate the need for a pumping station for the north half of the Banning Ranch in the unincorporated Orange County when it is developed. OCSD usually owns sewer lines when flows from different local agencies become combined, which is the case for this project. At the subject meeting, the CMSD noted that prior OCSD management and engineering staff was positive regarding the project and the CMSD has constructed one long section of the infrastructure, a dry sewer line in the City of Costa Mesa's (CCM) Canyon Park. The original study by the Costa Mesa Sanitary District was performed in May, 1989 and titled West Side Pumping Station Abandonment Study. The enclosed map was taken from the study and updated with additional information. The CMSD and OCSD agreed to study the cost of the regional facility, the regional facility being the facility that will transmit the combined flows from the west side of the Costa Mesa Sanitary District to the OCSD treatment plant. The study would be performed prior to discussion of OCSD considering whether to commit to the project. CMSD and OCSD staff met and developed a cost estimate for the regional facility. Two options were studied, a gravity system and a pumping station option that uses the same route as the existing CNB station. The cost estimate shows the gravity option at $9.0 million and the pumping station option at $6.6 million. Director Ooten obtained the OCSD 10 -year spending plan and it shows the current cash flow needs at over $300 million to a low of $24 million in year 2016- 2017. 7 r� Prior to the CMSD considering a commitment to the project, the CMSD Manager /District Engineer recommended the CMSD update its 1989 cost estimate for the gravity sewer lines from the pumping stations to be abandoned to the regional facility. The Board of Directors recognized the need for this update to insure the CMSD has the funding source prior to formally requesting OCSD add this project to their 10 -year Capital Improvement Program. The update was performed, and the CMSD cost to construct the local gravity lines from the pumping stations to be.abandoned to the regional facility was estimated at $2 -$3 million. It is noted that the first $1 million allows the two largest stations to be abandoned; President Pumping Station and Canyon Pumping Station. Additional communication was sent to OCSD confirming the CMSD's financial ability and commitment followed by both parties solidifying their commitment to the project. OCSD has commenced the planning phase of the project and budgeted $12 million with an anticipated construction date of approximately 2012. A map showing the proposed options for the regional facility is attached along with a map showing the CMSD gravity lines leading from the pumping stations to be abandoned to the regional facility. Recommended appropriation $250,000. 1 r• i i i '� ' ' • r —t/ - S- i s jcal ..– —`�- -- i •! /,�.. ;R I 'ii —R I SON r R i JJR .1 'AbiER t ' J •J�i�* '.�� � t Imo_ _....�_..' � - '� — P R � ,, t i j A 2. C I, 'R I R; R R I R I o 5LC ".4`fA�lES .�(- -� -, ---� � � –� � ,'d'V % fFrJ. �._�.�K• " =C� % ' � - - -- ` _ :�—�, 4-1 1 6ALMOBAL PL CE R ( ; ,� � rrr` [::t•c.. --.;Rl. ; R 1! . R i R i R I MEN i1 I ' ! I:,1yRI n J] ARSG I;,.--STPEET j —_ -rb OcsD #/6 s R 4 � . Cl ; 4 t Y &A - FRAM 19 89 Icarwny A -1 Abandon President Pump Station ( #7) and construction of new ' 2500' of 10 ".VCP sewer. Sewer to run through City of Costa 0 Mesa Canyon Park requiring sewer easements. Estimated cost of construction is $385,000. A -2 Abandon 19th St. Pump Station ( #16) and construction of 80' of 8" VCP sewer. Estimated cost of construction is $25,000. A -3 Abandon Congress Pump Station ( #8) and construction of 1300' of 8" VCP sewer to direct flow to Canyon Drive Pump Station. Estimated cost of construction is $200,000. A -4 Abandon Seabluff Pump Station ( #20) and construction of 600' of 8" VCP sewer. Requires obtaining easements. Estimated cost of construction is $110,000. A -5 Abandon Aviemore Pump Station ( #6) and construction of 1400' of 8" VCP sewer. Requires obtaining easements. A -6 Abandon Canyon ( #5) and Westbluff ( #19) Pump Stations; construction of 1900' of 10" VCP sewer along Canyon Dr. and 2300' of 10" VCP sewer from Westbluff Pump Station through Canyon Park to City of Newport Beach Pump Station. Requires obtaining easements. Estimated cost of construction is $675,000. ® A -7 Upgrading existing pump station and force main in City of Newport Beach. Estimated cost of construction is $450,000. 813 0 Proiect #149 - Sinking Fund $100,000 This yearly project provides a contribution to the long term replacement fund for the sewer system. The Board of Directors approves the yearly contribution that will contribute to replacing the sewer system if and when the sewer system reaches its life expectancy. A long -term replacement fund is prudent and one of the important features of a responsible agency. The District has 227 miles of gravity sewer main that was constructed beginning in 1953. Therefore, the system is 54 years old and industry standard thinking considers the life expectancy of vitrified clay pip (VCP) to be 100 years. The economics of a system wide replacement program are as follows: Assigning a per foot construction cost of $250 per foot, which includes manholes and other related costs, times 227 miles of sewer equals $300 million. This is a significant sum and one that will not be reached by the District since the total yearly budget for the entire District is just over $8 million. Fortunately, VCP sewers have lasted over 200 years in certain locations in the United States and the material itself is inert (resistant to chemical breakdown) and resistant to abrasion. Therefore, it is possible to consider the life expectancy long enough so that technology may advance to a point where new inexpensive rehabilitation methods will be formulated. The most important component for extending the life expectancy of the sewer system is to televise the pipe interior and repair problems before they magnify. The District is currently halfway through the District -wide televising program and the 5 -year CIP includes rehabilitation projects. The following page shows the history of the sinking fund. Interest earned on the funds is not allocated to the project balance but is allocated to the sewer program in general as is usual in the industry. Recommended appropriation $100,000 I Sinking Fund Deposits Fiscal Year Deposit 1995 -96 $ 100,805 96 -97 200,000 97 -98 200,000 98 -99 200,000 99 -00 320,000 00 -01 125,000 01 -02 125,000 02 -03 125,000 03 -04 100,000 04 -05 100,000 05 -06 100,000 06 -07 25,000 07 -08 100,000 08 -09 100,000 • Total Deposits $ 1,920,805 10 • Proiect #159 - Televising $25,000 Even though the District -wide televising program is currently in progress, there is a necessity to perform small scale or pickup televising during the year. The charges for this work are hourly as opposed to the larger scale District -wide project that is based on a per foot cost so separate project funding is appropriate. The project provides funds for small -scale miscellaneous sewer televising work. The need for occasional televising occurs when: • A homeowner with a backup claims the District's main is backed up, not the lateral, and televising the sewer main will disclose the condition of the line. • When the jetting hose from the vactor truck hits an obstruction or becomes lodged, televising (also termed CCTV for closed circuit televising) provides a visual assessment of the problem. • The FOG (fats, oils, and grease) program relies on CCTV images of the • amount of grease accumulating in the District's main where a lateral enters the main to prove that a food service establishment (FSE) is discharging unacceptable levels of grease. • Other utilities are constructed under or over a CMSD sewer main and the sewer main needs to be checked for structural damage. Yearly projects have been on -going since the entire sewer system was first televised in 1989 -1992. Televising is an important tool and is always a part of the yearly Capital Improvement Program. Televising is approximately $270 per hour and if an eight hour day is spent televising sewer lines that were previously cleaned, approximately 2,000 feet of line can be televised. Because the televising will be of sewer lines with potential problems and will be slow and deliberate, for the purposes of the budget, the approximate footage under this project will be 15,000. Proposed Budget Design $ 3,500 Televising 16,500 Inspection 3,500 Contingency 1,500 0 Total $25,000 C 0 Proiect #164 — Miscellaneous Sewer Work and Manhole Adjustment $125,000 The project provides funds for the purchase of miscellaneous pumping station parts, valves, regular repairs, and emergency repairs such as repairing a ruptured force main. The project also provides funds for the emergency repair of the gravity sewer system as well as the purchase of manhole rings and covers and for the adjusting of manholes to grade during a street rehabilitation project. Funds are also used for applying roach control . product in sewer manholes. The funding for 2007 -2008 was increased to $190,000 due to increased pumping station maintenance and emergency work. With the exception of the Adams Pumping Station, the majority of the stations are in relatively stable condition. Therefore, the funding for 2008 -2009 is being lowered to the more usual level of $125,000. Work completed under this project within the past year includes pumping station work, purchasing manhole rings and covers, adjusting manholes to grade during street reconstruction projects, cockroach spraying in manholes, converting the liquid level sensing system to a more reliable system with backup indicators at various stations, and performing emergency repair work. An example of a sewer line repair performed immediately upon discovery is the attached picture of the sewer main in Orange Avenue. The line was televised as part of the District -wide televising project. As the picture shows, the offset in the joint is so severe, the pipe was subject to collapse. One of the contractors under an on -going emergency services agreement with the CMSD, who also specializes in small repairs and keeps his charges low, Mike Kilbride, repaired the line a few days after discovery for the cost of $4,950. CMSD Staff determined the repair could not wait to be included as part of a large project placed out to bid. Funds for this project are used solely for the purchases or work. Costa Mesa Sanitary District employee costs are covered through overall employee costs. There are no consultant design costs for the work and consultant inspection time is handled with the standard hourly inspection work. Recommended appropriation $125,000. 12 National Plant Services, Inc The Envkuwn rdW 1461 Harbor Ave PrdectOn SpeaWsft Long Beach, Ca 90813 Tel: 800445 -3814 Fox. 56249&1528 Inspection photos City: Street: Date: section number: PSR: COSTA MESA ORANGE "E 20080520 1 550 Photo: 3670, Tape/Media No.: 659, 00:00:00 OFT, Downstream Manhole, Survey Begins 1aA Photo: 3671, Tape/Media No.: 659, 00:00:00 60.42FT, Joint Offset Large "'I Off er 0 Proiect #171 — Irvine Pumping Station Force Main Rehabilitation (Phase 1) r1 U 0 The attached project description is from the 2002 -2003 fiscal year when the project was first included in the C1P. The Board of Directors authorized the Manager /District Engineer to begin the design phase in June 2004. However, due to the spiraling increase in construction costs resulting in increased needs of Project #168 Irvine Pumping Station Relocation, $500,000 was transferred to the project after bid opening. This and other monetary demands in the District's sewer operations such as the O &M program have now been satisfied and as shown in the 5 -Year CIP, $440,000 is scheduled for funding in both the 2008 -2009 and 2009 -2010 fiscal years. Phase I of the force main replacement is being constructed in July and August 2008 on an emergency basis as shown on the attached documents presented to the Board of Directors in July 2008. The remaining portion of the existing force main is being re- studied to determine if a trenchless technology may be utilized. Proposed appropriation $440,000 13 PrL(*_V'C-f VSsc.R.lprlorl VZOH a00'1-03 CIP Sa.v i NE Project #171 —T-w&#in Pump Station Force Main Rehabilitation (Phase I) As identified in the Sewer Master Plan, a force main rehabilitation program is necessary to insure integrity in the system. Each of the 20 pumping stations pumps uphill through a pressurized sewer line (force -main) to a point where the water can again flow by gravity. Because the force mains operate under pressure they are subject to constant wear and tear and have a life expectancy less than half that of a vitrified clay pipe gravity sewer line. Enclosed. is the Sewer Master Plan Update section that thoroughly describes the rehabilitation program. The Tustin Force Main has recently experienced two ruptures, in June 1996 and in September 2001. The section being repaired in September 2001 was analyzed and it was determined that the rupture was indicative of problems throughout the line and the line must be replaced or relined. The existing ductile iron pipe was installed in 1975 without a polyethylene encasement. Polyethylene encasement is simply wrapping the outside of the pipe in very strong plastic wrap to prevent the moisture in the soil from rusting out the iron pipe. Because the Tustin Force Main was installed without polyethylene encasement, the pipe rusted through from the outside in. Enclosed is a plan showing the location of the force main. The original length of force main was installed in 1957 and was extended in 1975. The added length was constructed with a larger size to decrease friction losses, therefore, a portion of the line is 10 inch and a portion is 14 inch. Part of the design phase will be taking into consideration the new pumping capacity of the Tustin Pumping Station which is currently under design. The installation of the Bristol Street Pumping Station will decrease the inflow to the Tustin Pumping Station to 700 gpm (gallons per minute) from 1200 gpm and the new pumps will be designed accordingly. The existing line is 3,400 linear feet and a portion is located in the street and a portion is located in the dirt parkway. Further study into relining versus replacement will occur during the design phase and when the method is determined, an actual length of Phase I construction will be finalized. The proposed project budget is as follows: Design $ 40,000 Construction 410,000 Inspection & Contract Administration 40,000 Reserve • PA 50,000 Total S 540,000 REHABILITATE EXISTING 14" 'E MAIN Ig it/w (2,8351 L.F.) — XIST. 30' H.P. GAS L W Z- -4 r .-SEigR LINE . , -r - — - - It --V-- Z-j LL, T— Lu R/w R/w I MH tu R/w EXIST. TELEPHONE LINE 9+91650 Nu, TELEPHONE LINE P XV WEP jU -12 ft.13.0 ' OEEP DEEP 0 OE EP DEEP ELDEN AVENUE MESA DRIVE ORANGE AVENUE REHABILITATE EXISTING 14" FORCE MAIN 81 (2,8351 L.F.) EXISTING 14' 1.0. FORCE MAIN 3: C Lu R It -EXISTING �SEWER LINE j a (L :zi --4= u Lu 0 w 0) k1w 25+4; DEEP MESA 14.5 DEEP DRIVE tS.�DEEP 17.0 CLUB MESA PLACE SANTA ANA AVENUE Rlw R/w + WER TING 101 —S cr Lu W Lu (L (L r LL a R/w 0, WH, 31+31. RfW N EAST TELEPHONE LINE +,6 .2 VUH. PCEP 1.14 DEEP 3+ REHABILITATE EXISTING EP SANTA ANA AVENUE 14" FORCE MAIN REDLANDS DR(VE RIVERSIDE DR , IVE (2,835± L.F.) MESA DRIVE IRVINE DRIVE to Q+154.94 0+32.00 ItMH• 15.9' OCEP R/w 0+23AL -H. LU LU W OE&M 0. z = 12.2 Q) a.. W W P. FORCE MAIN GAS LINE r— s 0+00. UH. W S. DEEP &I H. '1 0 �. SEWER LINE 0+3&69 Q UH. 1+6 .2 UH. O P 16- DEEP 12.2 DEEP REHABILITATE EXISTING SO 10" FORCE MAIN (5801 L.F.) PROJECT #171 stnn�w EXIST. iG' ACp NEWPORT BEA0' TUS71N PUMP STATION MESA DRIVE WATER LINE IRVINE DRIVE FORCE MAIN REHARLrrAMON 7 costa Sanjtay�q ii .. �,� :f t/ .. nip IHCIepemlr.Mt. Srrcia� T�iRtY1Ct L' Memorandum To: Board of Directors From: Robin B. Hamers Manager /District Engineer Re: Project #171 — Irvine Pumping Station Force Main Replacement — Phase I Recommendation to Award Construction Contract Date: June 17, 2008 District Staff recently received plans from the County of Orange, Resources Development and Management Department (OC RDMD) for the Irvine Avenue widening project showing expansion of the project to include 450 feet northwesterly along Mesa Drive from Irvine Avenue. When the District recently completed construction of the Irvine Pumping Station relocation project, the limits of the existing force main (pressure sewer line) replacement coincided with the road widening project limits, or just beyond the intersection of Irvine Avenue and Mesa Drive. However, had the District received notice of the expanded limits of the County's project, a new section of force main in Mesa Drive would have been included in the pumping station relocation project. Currently, the County's contractor has begun the road widening project and County representatives have stated their preference for the District to replace the existing force main now with the new force main in order to avoid requesting to excavate in a newly paved street at a later date. Because of the late notice from the County for this portion of the road widening project, and because of the necessity to replace the 450 feet of existing sewer force main with new force main, the following is submitted for Board consideration: The Board of Directors hereby finds it is in the public's best interest to dispense with the formal bidding procedure in order to construct 450 feet of sewer force main immediately for the following reasons: 15C Protecting our communitp's beaftb bo providing solid waste and sewer co[fection services. www.crosbca.gov 0 Findings: 1. The Orange County RDMD will be rehabilitating 450 feet of Mesa Drive resulting in a street cut moratorium where the District cannot replace the existing force main for at least five years. 2. Orange County RDMD only recently made the District aware of the Mesa Drive road plans; thereby negating the ability of the District to prepare in advance for this construction. 3. The size of the existing force main is 10 -inch diameter while the correct ultimate size is 12 -inch diameter. 4. The existing force main is 10 -inch cast iron pipe, installed in 1969. During the 1960's, cast iron pipe was typically installed without an exterior lining of polyethylene wrap and without an interior. coating, making it likely that the existing force main has severe exterior and interior corrosion. 5. Without the ability to replace this section of line, the District risks the potential to have a pipeline failure and SSO. • 6. The CMSD Engineer's Estimate attached hereto is substantially equal to the construction cost bid received from GCI Construction, Inc., also attached hereto. GCI is an excellent pipeline construction company and is under an Emergency Services Agreement with the CMSD. GCI has successfully worked with the District in the past. • 7. This construction was brought forth to the Sewer System Committee on June 11, 2008 and received support from Directors Monahan, Schafer, and President Perry. For the reasons above, it is recommended the Board of Directors award a construction contract to GCI in the amount of $136,840. It is also recommended the Manager /District Engineer be authorized to provide engineering, inspection, and construction surveying at the normal hourly rates, not to exceed $17,500, to accommodate the construction work. 1'-!7 1) ATTACHMENT 2 CONSTRUCTION COST ESTIMATE 6/11/2008 COSTA MESA SANITARY DISTRICT IRVINE PUMPING STATION SFM REPLACEMENT (PHASE 01) PROJECT NO. 171 Worksheet: Engineer's Estimate of Construction Cost Contract Duration: 1 Month(s) 4 Weeks) 20 Day(s) 160 Hours (MO) (WK) (DAY) (HR) 1 µ I IS Mobilization, deurobilization, & cleanup I I.3 a,vw 2,500 J,vw 2,500 2 Bonds & insurance I IS 10,000 10,000 3 Trafliic control I 2,000 2,000 4 Geotechr ical services during I LS 29,340 29,340 = -5 tail below) Sewage flow diversion (pea detail below) 450 LF 10 CI force main and install 12 -inch PVC C900 (CL 200) force main 1 SO 67,500 6 Remove existing -inch 450 LF 8 3 +6011 7 lExcavation and safety measures (trench shields &sharing) Emergency phone dialer (cellular) & float system Notes: 1) Sewer unit cost includes excavation, dewatering, Pipe material & intallation, and trench restoration. 2) Fees may vary due to unknown information, codes, and requirements of governing agenies. 3) Construction labor hours and fees based on night work and requirements. 5 Sewer Flow Diveralon I IS 10,000 10,000 Bypass pump company mobilization & setup I MO 5,000 5,000 Pump lit (centrifigal, self priming, trailer mounted (Q = 500 gpm = 1.12 cfs) pump #2 (centrifigal, self priming, trailer mounted (Q = 500 gpm = 1.12 cfs) 1 MO 5,000 1,500 5,000 3,000 seta meximum 1500' length each) Discharge line (HOPE) assuming two bypass Ps ( � 2 EA 1 MO 1,000 1,000 Suction lice (Steel) &valves — 1 MO 1,500 1,500 Emergency phone dialer (cellular) & float system I MO 3,840 3,840 Fuel consumption (assume 24 hT operation at 2 gal/hr at S4 /gal for diesel) • File: CMSD171 Budges Ph0l_051908.xl8 Worksheet: CMSD Engineer's Cost Estimate I .5E COSTA MESA SANITARY DISTRICT Print: 6/11/2008 Jo$eph Sinarort From: David Yoon [davidy @gciconstruction.com) Sent: Friday, May 30, 2008 4:52 PM To: Joseph Sinacori Subject: Bid52908MSD.: is Attachments: 1mage001.Jpg GCI CONSTRUCTION, INC. License No. 766356A C I 245 Fischer Ave. Suite B-3 L Costa Mesa, CA 92626 - Phone(714)957 -0233 Fax(714)540 -1148 4ftn: Mr. Joseph Sinacori 5/30/08 4:51 PM Costa Mesa Sanitary District Mobile Phone: 949.315.5075 E -Mail: joe.sinacori @surfsidece.com 3roject: PUMP STATION FORCE MAIN REPLACEMENT (Per Plans , prepared by Dated ) ITEMS 4N 1 MOBILIZATION 1 LS 2 TRAFFIC CONTROL 1 LS 3 BY PASS LINE 1 LS 4 TIE IN AT THE MANHOLE 1 LS 5 TIE IN AT THE EXIST LINE 1 LS 6 GRIND AND CAP AC 2200 SF 7 REMOVE 10' CAST IRON PIPE 450 LF 8 INSTALL 12' C900 450 LF Terry Gillespie, President (714)957 -0233 x -218 Date UNIT TOTALS $8,000.00 $8,000.00 $8,500.00 $8,500.00 $33,000.00 $33,000.00 $2,400.00 $2,400.00 $4,100.00 $4,100.00 $3.20 $7,040.00 $29.00 $13,050.00 $135.00 $60,750.00 GRAN $136,840.00 Excludes: Inspection, Permits, Fees, Testing, Bond, Survey, Night Work, Construction water, Demo / Clearing & Grubbing, Dewatering, Rough Grading, Export or Import of Dirt, Rock Blasting / Handling, Joining to Building / Roof Drain, Subdrains, Coating or Waterproofing interior /exterior of Manholes or Catch Basins, Raising MH / Valves / grates / Inlets / Drains, Concrete or AC Removal or Replacement, Landscape or Irrigation Removals or Replacement, SWPPP plans or Implementation, Erosion Control (except to protect our own work), and any and all items not specified in the Bid Proposal above. Notes: Retention withholding will be 10% max. Above Price good for 30 days. All payment & retention hell must be paid within 35 calendar days after completion of our work. Above price based on 1 mobilization. Additional cost will apply for any additional mobilization. All items of work listed above to be done concurrently, Otherwise additional cost will apply. All dirt spoils, Inc. Utility trench Spoil, to be left on site near trench. Removal and /or relocation of the existing utilities by others. l3F� i n I innnn Page 1 of 14 l/ u • • W �n COSTA MESA SANITARY DISTRICT CONSTRUCTION PLANS FOR IRVINE PUMPING STATION SEWER FORCE MAIN REPLACEMENT (PHASE 1) MESA DRIVE FROM IRVINE AVENUE TO RIVERSIDE DRIVE C1P PROJECT NO. 171 JULY 2006 OOSTA MESA SANITARY DISTRICT BOARD OF DIREOTORS: SUPERVISED AND APPROVED BY: ARTHUR PERRY COSTA MESA SAWARY MT ARLENE SCHAFER ROBERT OOTEN DATE JAMES FERRYMAN MANAGER / O(SIRlCr ErbevE34 GARY MONAHAN PREPARED BY: COSTA MESA SANITARY WMCT WNAGOR! U PE DATE JOBEMI CM PROJECT BJ0WJEM ' 7 1 C-1 I SHEET 1 OF 5 1 W. • q ti PPM LAC VICINITY MAP 9CML 1' . 4 WE9 L VA Q1 PUBLIC AGENCIES AOEHQY TIME WARNER (ADELPHIA) & UTILITIES P/LOne 1MO 714-414 -1409 allT 1 INO. SHEET INDEX 13EecIR vnw, TITLE SHEET 00WAGr JOE SAMOS C -1 AT &T LOCAL SERVICES (TCG) STEVE PETTAWAY 310 - 217 -5957 2 C -2 VICMITY MAP, LOCATION MAP, PUBLIC ANCENCIES & UTILITIES, SHEET INDEX CITY OF NEWPORT BEACH LOREN LOVE 949- 715 -3410 COMCAST CABLE ARNEL CANZON 951349 -3977 3 C -3 STANDARD SYMBOLS, ABBREVIATIONS. BASIS OF BEARINGS, BENCH MARK, GENERAL NOTES COSTA MESA SANITARY DISTRICT ROBIN NAMERS 949 -331-1731 4 C -4 12' SEWER FORCE MAIN PLAN AND PROFILE COUNTY OF ORANGE, RDMI) SONIA FERNANDEZ 714567 -9284 5 C -5 MISCELLANEOUS DETAILS ELL ER MEDIA COMPANY KEVIN KODIC 310. 755-7299 IRVINE RANCH WATER DISTRICT BRAD JACKSON 949- 453-5611 MESA CONSOLIDATED WATER DISTRICT STAN KENNEDY 9{9.574 -1000 ORANGE COUNTY TRANSPORTATION AUTHORITY BILL BATORY 7W550-5912 AT &T (SBC/PAC BELL) MARSHALL JOHNSON 213 - 633 -3122 SC EDISON- DISTRIBUTION GARY GONZALES 909 -MB -7176 SC EDISON- TRANSMISSION ROBERT AYALA 71 4 973 -571 0 SC CAS- DISTRIBUTION LARRY PAPST 71 4- 6 3 4 723 2 SC CAS - TRANSMISSION FRANK JIMENEZ 714634 -3196 X TqL K[ F"PA"m m' °`50N COSTA MESA SANITARY DISTRICT 0-2 1 90o-227 -mo 0---fit ' FRO EC w POROE MAW P 1/M q 2 Y "' RLV. OSTE BY PAwm nR9N[01 CMSD 171 VMM MAP. MATM MAP. PILISMAGOMM $ UILI11E8, el(�T 0�O0C a s sKms V er- H 0 0 0 STANDARD SYMBOLS - -E_— EHTERtANE Y PRNglEO OAT[! 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CdN.Y m CdR111UC1id1 SdIN IIeUA AS EENED ON M COUNTY E ORME NNQOA PEN T. • PET. • ATM E D W EACH SOBDNO DAY AND AT M TIIEB DER COUSTWCTDN dEIUTI.R AE SOSPLNDED rR MT "AEON, THE cONTRAeraR WALL REINM ALL FOUREXTy �KR0.Ea, wT[RAL. iRAPi1C CaM1R0., aTEirlE OR ANT OTHER IdY OP aWET"eTDN fAOR M NIRET R.rt<F -PAY. UX M CONIRN1CTd1 NULL PAIR M SO" MEN N A EAT, SAFE, CLEAN. MO SMRTMY C�aIDMIT1oWlR K. L DInREST MONO OmTEIM1 NwRSMIC[ A AU 1NES�M CONTRACTOOR SK AU gERr RElPONNEE FR MY dEANy1R W ADJAEMT lTEEn AFneTm w CONSTOMNOR M Cdri"CTdI fNNl NAVE A VACiRM/ElifN TYPE SWEEPS, R M JOB IRE AT ALL TIER OIIRNO co'sTRUerD• 1i. ALL PAAADANIT ENOYK ECLSSAIr — M CONSTR1C110H W T" —T R"LL E SAS CUT PROP m RODVK MD RERAED N CONI ORUNCE R TH M Fu" AND SPECFftT*d AND ro M EATIEAeTRIN W M DISTRICT. ORNaSAL W EJDYE9 PAWWNT SMALL E AT M__._ ti ALL CR.Ei[ ORKOAYL SDESK" R CURBS m E "YDKp AND RTUCLa iXALL E wRdNT m M "ARDfT TRMlKRRE fC0" PAIN E ADJRTAE[ COSTR0. JONT R WEAIEIIm KAII[ J.IIT AID IEPtAED M eardwNE RRX M RAN! AID cPECRDATIONI AND m M BATafACiDN W M DRTRIR. 11 M YRtACTOR 9fALL 1E}AS, AND ESTaE M-C LAIDSCML AND fUW= ReROVERdn m ORCIIK CONNTION m M SAWFSTXIN W M DRTSCT. 1A M omcWoR NIALt E REVRf"E fON M OINOML W ERESS —XI& NOT USED DURING CdETRN:TION AT M APP"D. IM 1L ALL IIENCHMO A "POPE fNORNa MALL YRT EEIRENTf W CK -OlNA. .WNDRITER wY E REBS,T 01112X0 COMETINCTDN W M PROPOdED FACLImL M CONTRACTW 'NNl E "SPONDEE fall F"PA"TION W A OEIIATEIMD RM M CONDIENME Nn ALL "NMK WATER OUALTY eRTWE HOOD Ea1JIElENn. tl ATM [MD W CAR RdM GY. M CRTIUCIOR SNML DMR Rama URNNC RARE PAVEENT R !TEE RAT[ KL [HCAVAYIDN' NTMN'T"R RNIT-W-wY SO ALL LANCE W TINMFD CAM E MR,. STEEL RATES SHALL HAVE NCN-NOD NNEAE. M C YRAETOR NNALL TAR GOWN W E STEEL PLATES A" WTML T[Ir.IARY PAVEMENT MOM RATE EEES. T . M CHIT "ROPE SMALL NOTUY REINODURD BENVEE ALLR AT LEAST AE HOURS EFNE EOV N O MY CON' e,vOIN SmR. 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ALL II tNOE U SEAS Sn[L"L Ai IEIE�[MTMO SEIe rARMI}FSAAE A5 X21 "1M OMIT TRf[�IIAMi IT 1NKL E M CONTRACTORS REN9MNEltt m [zPOSF ALL PREISES XNVOLKD M CONNfTAU". ro vERFr M LOGTdI, ELEVATION, ANO PRE YATEISAl1 M'R ro NDNSTRNCTI0IN. rt S"LL E M ONRONflt1TY W M Cd[IIUCTE TO wE ADMl11[Nn N M RID Him VION AM. MELD COIIDITXNR N A YAMMER ACCERAE[ TO M CI'iRCT. TDUCi FE PRmANn w` °�0N COSTA MESA SANITARY DISTRICT I " T ao m -)Bm o s 1cc1 - ur xoye I vvm PUMPM 8TATiON 8E1NHi :as PNO SECT ND. FORM MM PaR ACEMENr PHASE Q 3 P '+^ RSV. DATE w PI161ELT iNdNml BRIO -1T1 RMO00 fff M 10 M A9MWMnW^ WMCPaaWa& la,MM% aadMLNOi® W s MEETS ABBREVIATIONS ARAXD aO "GTE EASE M­— LAT L, LATE"L LNFAR FEET AC ASPHKT COMC "TE LD LONG. 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CART MOM PNE ELASR am .HOSE COUNTY SANITATION dSTRCn dIl CUMMCE OP OUTSXE DNEI[R Re .TT Or N EAR PE RAN END CE CO TIN NTT YORTM COATING R (R) PEER - C L CI EHT RORTM LMINO POO RENT W CONPOONO CURVE OLNC QENT EITTM UN[D f COAIED ARC POINT W NEVS,E CURVE ur OdeUOATED ETK m Pw PRESSURE R[OOCMa VKK CD BEAN OUT (REREq E Oh) PROPERTY USK CdNC CONCK" NR- PDTDIE NUNQO BRIT CRTNUOYR N PCNT W NTERIECTNN W GIHOOC PNOTECTION R POWER POLE CRa COIIPLMa Y P.NT Cf CORA.UTXIN STOP PUE PUEIC UTITY EA.EENT Cn CEMiS, PVC POL—n CRORE E (E) OERML,E PVw PAWNENT dA .METER R (RAG) RA.UR a Duerr[ PEON AM —L w CUCTILE IRON WE RW ENROILED CONCRETE P" DT. 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HACK BAY C(h'IER 1.ERlRTFgrE YAM •� -.III S i - :n� 1 V G IRVINE AVENUE MESA DRIVE COSTA MESA SANITARY DISTRICT C-4 TQL iWL • aeon m amo v : R•Y 140t IRVINE PUMAM IITAMM 81NER p ,m e.... t.l�a aRaESr Ro. FORM IIAAW REPLAOB1ABlff 01•IAf3E ry '"'^^•" •�.•��•" REV. GTE In uESCwrm, mwtsr D1OKG CLID -m - 1 � SEYV@I POl:OS PAAlftl Pi.AN AND PROF3.E 2 sRETS W • dA �vcfr. @ rec K—C SUWAM Ir ELAN ELAN ,ENa EOTd1 AC EDM E sdaouLE I. ROFAMSPITAL BEM MER31ML@M N(1�( M "M BLOCK SM It Im EM 22 1/2. EEO M EM ST SCIW NPE•EE yg DS4MSW11 am DtEMNON aTY. R<IIEMN a- DR2MSINI DT. LN X LT I aY. LAXLY FY. L. X W FY. LH X LT FT. IV- N I", a0 EL1J' L EdXr 1J p I", 46 LEM aS LYQ 1A hY lr p E1MJ' N La1r I.E w LI 'r 1r r r xmx 1.E 1.7 EaMO.r Y& M sE 41" Ar.0 M 0 C'At.r E.rIC U ILO 1. ;ZT lad( SEASON AEA EARD OM ALLWAKE tE EARIMO VALE a 130 CMA1T1Eum MO = M TEST PESSO@ SITH r-0' COVEM Y/IEMI. IPadl KA@la . 1aM AE 10 % AEAA aH0•N L ALL TMIST EEC10 SHALL E d.AES T COMCEIE AM PLARO AOEMET IINdS10AE0 SM. MIMM [NOME[R SHML DETCISWC inn NOT a".. 1 M MOIICNO STEEL f COWM TO ASTN An AXO ASW .-In a . l CWM. SH MOT CX11- WTO TLM@ dt AOMIMG PIPE. THRUST BLOM DETAILS NOT 10 SCALE Ir Pvc ANNA ca0o PNE (a SE �n C-TXN Oi PN41NE� TX D SE 1p TRMf1110M CgMIElOJ IEYOLED EMSTMD Ip d RRR 1D YAN EXIEIMO 1r PYC RRR POACE YAM M E Svm V MDTEDT N ILA@ EIOETNO Ir d N END EXRTND 1E w d AEDU@R npIECT N KALE TOE EMU T011 ATM.. WE SHEET C -t SEWER FORCE MAIN CONNECTION AT IRVINE AVENUE 3 SCALE: 1/r • Y -p • NETALL N YATN CXdTMD p IITIi1WTl'N CEAIEMITHC PM[ '1M.-p.r.11pPNE- p W. - Ir P•E • LAMER Mo •IIdE IEXp CrosE @ "WrzCT[p PAWSINT T — A Mrz MR T EIORT ER MA0E01T KMST • TRENOM AM PAVEMENT MOTES: 1. TENCH AN O rAYEYENT EE VAL AMD EKACEENT MALL C M M THE LATEST My— Di M accllEDd1 St— SKCNIMTENf TOE Pi1ELM TIOEd EdMSTIW m AHD .1 @ COSTA ESA EMCMACHYENT —T. L TE COI"1 WS SMALL HOTDY M DMTMCT MfI MQ AT LEAST rzM XNMEEMD MYf PRMR TO A. naNdl AIW PAYEEENT 11EK. s aorztNNMAL EvMUAnaN TNNwo caXErAUe11oX SHAD. E MMTOCO AND PAW raN sr µD W.D M Do c1iEM AASEW'. �TII[�CNIMM�m ]mNAtL�TN AA 1MZMRf (t COMES) @ M MO.— ESCINA— AND .— TO M MTAMT. I. COSTA ESA SANITARY EMTWCT 111 NOT PAY roll AOd"ONM 0UM11TY @ PAVW[MT ENOYAL AND EKAMW. THAT MY E WC-U MIC 10 M CNI1Mev" eoMfTRYCtWN ORMTtONa TMS 1101X( XiRl @ OOH[ AT CON1PAC1dITt am E%PdLE. E PWS iyldl dldl 4iNdIKYNIWN ETNWWKSS. CMIIMCTOT SNAG EKAS�EXIPfAWSENT ADOEMTE EAE TOM "SCMWSS @ EWaTNO AODEMTE aAR KOS 1-Nd1 aR D�ENSCH MMETE n "M"L BE • diFJ1WCilC1TNME RCTMM = AAn m — COMPdEI 10 T. w— E PENlaIYAMC[ ORMC 1"6110 M MNM 10 AND CONTpM TO Q< MCNINL AND ACOUArz SAR ENALL E NSIEC3D" Y MHI M ET M —'A ESA S—ANY OEMU PANM 10 M EISTA"ATMM WEAR PAVEENT. • IVAMT-T SHNL R EO M-10 AM AMU d1 M SIES @ EMYSM PAX[M:MT. AND AT AEITE M TEMCHM AND TON PAVE1@IT PATtHM • yEL2AW I2AY W MN Y MO OVEXAY PAYEEMT M SEPNGTE CDRT T. 16 OENIi%Al CEIN roLETIE"NO AU R =N COLdI LAND E-MeN NNYIY N lEWIIT NM IVOEW. 'CAUTION: RSLR LEIS EulEO mw. r/A N z CWEED ROTA TM E — EEKE L ANE EYON�ED EMD KWSS0 AT M ELA "K MWAC"W roR SENU INNS EMI PEI1 d l MMcm TYPICAL TRENCH AND PAVEMENT DETAIL 2 MOT TO SOME CDUPlN4 Fd0 EDOEL M0. TDU OR AF}IMVEO EM 4TH 'Mlal! ETECL H C; AA; AED TuRM- EOEOEO ErosY eoATNa Z/Z ETA. 1—t T-17", AMA CEOs W (CL E� t11r W A W MD d W—E. PVC AEEA C000 PN4 (CL 200) Tat Cd1TM1A?— OT APELNE RE S EET CJ `EYd1M0 TV TI1M91TId1 COOKXW TO E KM Ka a Rtd @N EYM1M0 tp d R11ER FOPCE YAM —tr. R•CIt TORCE YAW IECT N KAM COMINUATNN @ P•ELAK SEET N SEWER FORCE MAIN CONNECTION AT RIVERSIDE DRIVE 4 SCALE: 1/r - l'-p EEO Ol ism COSTA _.- a - - ! Proiect #180 - FOG Program $100,000 • The District has remained in compliance with the State Water Quality Control - Board's General Waste Discharge Requirements (WDR) by having an on -going grease control program. Grease is the number one cause of sewer line blockages and sanitary sewer overflows (SSOs) and the District has retained a consultant to manage the FOG program and reduce the grease in the sewer system. The program has been successfully managed for four years by the consultant Environmental and Engineering Contractors, Inc. (EEC) and the proposed budget is for the forthcoming year. Both the Assistant Manager and Manager /District Engineer of the District spend considerable time managing the FOG program and working to decrease the number and severity of SSOs. The District is subject to fines, regulatory action, and third party lawsuits for the incidence of sewer spills. The number and severity of spills is considered the measuring stick of sewer agencies. The Garden Grove Sanitary District recently settled a federal lawsuit from the Orange County Coastkeepers for violations of the Clean Water Act. The District originally structured the FOG control program to allow a decrease of the consultant's time with a corresponding increase of District staff time with the two District sewer inspectors and the District's Ordinance Enforcement Officer increasing their duties to handle the time needed. However, additional demands in their respective areas precluded their transfer to this program so the level of consultant time remained level for the first four years of the FOG program and is proposed to remain at this level. The CMSD Manager /District Engineer is a member of the regional steering committee for WDR understanding and compliance and the District's Assistant Manager is responsible for the detailed reporting of sewer spills. The District also recently entered into an agreement to have the Orange County Health Care Agency (OCHCA) inspectors check for FOG program compliance during one of their three yearly inspections of food service establishments (FSEs.) In order to better understand the consultant's role in the FOG program, the proposed scope of work from EEC is attached. Discussions between the Manager /District Engineer and EEC concluded that a budget of $100,000 was the minimum that would provide for a satisfactory program. A smaller budget would result in too few inspections and follow up. Recommended appropriation - $100,000 14 June 17, 2008 & 501 Parkcentar JVe' ., Barite Ana, CA 92705 Phone (714) 667-2-306 Fax (714) -6.67-2310 EXHIBIT A Mr. Rob Harriers Costa Mesa Sanitary District 234 East 17th Street Suite 205 Costa Mesa, California 92621 Subject: Proposal and Cost Estimate for Continuation, of Waste Discharge Requirements Fats, Oils,. and Grease (FOG) Control Program Phase. IV, CMSID.- Project 1,80 Dear Mr. Hamers, Environmentalw Engineering .& Contracting; Inc. (EEQJs -plosedlo present this proposal to provide continued Waste Discharge . Requirements Fats�, Oils, and ,.Qr*e.. (FOG). -Control Program Phase. 11-V services for. the Costa -Mesa Sanitary District (District). These services, will be fy performed in accordance ordance- with. -the, DistricVP . FOG Control Program Manual. pd' Grease Control Regulations Ordinance . . rdinappe, to. -comply. with . the,' State VaterAegoprees ;Control, Board .Statewide General Waste Discharge Requirements. $apitary;Sew r, 0 The for e� .9 y$toms, Order No. 2006-003 services described in this proposal intend wprovide.,ipputinued key.4ervices fo Ap -effective FOG control program, The FOG Control Progrpm services provided to the District for: 2-00 al the 20,07- R fiscal year equates to approximately I Full Time Equivalent (F17E). In,order to maintain an effective FOG Control Program for the District -and - provide: the necessary DistrittgWnce -and s outreach .to .the FOG community, a Similar effort will be required for the upcoming -year. The following scope Of work includes FOG. Program services, equating to approximat . e I ly .1 FTE, to beprovided from July 1, 2008 through June 30, 2009. SCOPE OF WORK The scope of work for the proposed FOG control program management and inspection services will include the.followin g tasks: L Program Management Providing FOG control program management, including database and GIS management Providing a FOG control. program assessment and recommendations • Providing ' FOG Source Investi . gation oversight . . and support Providing related support activities 14A =W11 : 61 • i►• ► • • u Mml= mr,,Tm O •/ i 1.1 2. Inspections Conducft— permitting inspections Conducting grease removal. equipment (GRE) inspections Conducting kitchen best management practices (BMP) inspections Conducting combined kitchen BMP and GRE inspections Conducting compliance inspections Conducting CCTV source inspections 3. Enforcement • Providing enforcement management • Conducting enforcement inspections The specific details to these tasks are as follows: 1.0 'PROGRAM MANAGEMENT 1.1 FOG CONTROL PROGRAM MANAGEMENT, INCLUDING DATABASE AND GIS MANAGEMENT . EEC will: identify and prioritize food service establishment °(FSE) inspections, includiiig coordination with OCHCA; review and'update the results of the FSE inspections -into the associated database and GIS; an&will develop database forms -and reports; as appropriate, to summarize the findings of these inspections: On a monthly basis, EEC will report the activities conducted during the month, identify findings, and provide recommendations to the FOG Control Program Manager. These services are proposed to be performed monthly for the i 2 month service period. 1.2 FOG CONTROL PROGRAM ASSESSMENT AND RECOMMENDATIONS At the end of. the year period, EEC will conduct a FOG control program assessment and provide recommendations for program enhancement and resource management. This will include hot spot mitigation, FSE compliance status, and grease - related SSO status. 1.3 . CCTV SOURCE INSPECTIONS EEC will assess hot spots to identify FSEs that are discharging FOG to the sewer collection system utilizing the District's CCTV staff or subcontractor. It is projected that 4 days of CCTV Source Inspections will be conducted during the next 12 months of the program. 1.4 ADDITIONAL AGENCY SUPPORT ACTIVITIIES. • Assist District personnel, as requested, to provide other support activities, such as: !p 0 • i��r.0 1.l: LIr' &p M• o. kvi rZT.WT.TRrKrikTA i .em M. • Assist in developing FOG Policies (e.g., Grease Trap Usage; Additive Usage); • Assist in _preparation for and/or attending Hot Spot and other Sewer System issue resolution meetings; • SSO investigation support; • Assist in training agency or other agency staff on the District's FOG Program; • Assist in obtaining FOG Program or sewer related data. -rom other agencies; an • Assist in preparation and/or attending meetings on FOG or sewer related issues. 2.0 INSPECTIONS The details are, described below and also in the FSE Inspection Detail attached table.' . 2.1 PERmrrI'ING INSPECTIONS EEC will physically inspect and educate FSEs within, the" District that Ire new to .the FOG Program. These - FSEs include new FSEs and existing FSEs that have a change in ownership or name_-change requiring re= permitting. ,.For.;the, sake of this proposal from July 2008 to June 2009, EEC; w1 plan toer�Qrrn 15 permittg,:spectXOns: (quantity based on an estiriiat►on of approx rioaiet}►' 59'0 of the'tbtal:%S s`,r ,3i0� in'the prtigram). For those F'S. E that have been' identifii A in th6 . vicinity of hot spots or iderYtif ed :as FOG sources, EEC will 'discuss, with the FSE management, the . enforcement options that are available to the District and the steps that � `the FSE can take .. to avoid additional enforcement. 2.2 GREASE REMOVAL EQUIPMENT (GRE) INSPECTIONS EEC will physically conduct GAE inspections for FSEs with a grease interceptor or grease trap and. is projecting to perform approximately 80 inspections. 2.3 KITCHEN BEST MANAGEMENT PRACTICE (BMP) INSPECTIONS EEC will physically conduct kitchen BMP inspections for FSEs without GREs and is projecting to perform approximately 150 inspections. 2.4 COMBINED KITCHEN BMP. AND GRE INSPECTIONS EEC will physically conduct combined kitchen BMP and GRE inspections for FSEs and is projecting to perform approximately 170 inspections. 3 1 +C 2.5 COMPLIANCE INSPECTIONS o Although it is difficult to estimate the amount of . non- compliance at this time, EEC will plan to perform compliance inspections at 75 FSEs due to non - compliance issues or on- going hot spot source identification. This may include the issuance of written warnings,. or notice of violations (NOVs) to FSEs that. are found to be in non - compliance of the FOG control ordinance or permit. . 3.0 ENFORCEMENT 3.1 ENFORCEMENT MANAGEMENT Based on the results of the CCTV Source Inspections .and continued NOVs? EEC will review, provide reconiinendations, and assist the District staff and FOG Control'Program Manager in the enforcement process. For the sake. of this .proposal, EEC is assuming that enforcement management will be required for 3 FSEs. 3.2 ENFORCEMENT INSPECTIONS • Although it is difficult to estirfnate,the amount. of enforrcement required at this'time, EEC ® will plan to perforii� `enforcement inspections at' 4 FSEs (2 visits der FSE fora .total of 8) during the next 12 months of the program, Due to the serious nature, of .these. inspections, EEC will attempt. to meet with the FSE manager or property owner to discuss the enforcement and the FSE's plans to achieve compliance. • COST ESTIMATE Based on the aforementioned scope of work,, EEC has identified the projected costs (identified as either a time- and - material estimate or unit based cost) for each of the tasks as follows: July 1, 2,008 through Tune 30 Description Units Rate Subtotal Total 1.1 Program Management Fixed 12 months $ 3,400 $40;800 1.2 Annual Assessment Fixed 1 $ 2,500 $2,500 1.3 Additional Agency Support T &M 1 $ 31000 $3,000 1 .4 CCTV Source Inspection Oversight T &M 1_ $ 3,500 $3,500 $49,800 I +1) L A111111111111111111 The total projected cost is $99,893 (not -to- exceed). to complete the aforementioned scope of work. The payment terms are net 30 -days and. progress invoices will be submitted on a monthly basis. These costs do not include CCTV, printing or .mailing. associated. costs and the time -and- materials. portion of the work will ,be based on EEC's 2008 Fee Schedule (attached). �. EEC looks forward, to this opportunity to continue. to assist the Costa Mesa Sanitary District in the management and operation of your FOG Control Program, and will be available to start immediately upon issuance of a purchase order. • If you have .any questions .regarding this proposal, please call Jim Kolk or Stan Steinbach at (714) 667 -2300. Sincerely, Environmental Engineering and Contracting, Inc. Jim Kolk Project Engineer II Attachments: FSE Inspection Detail, July /2008 to June /2009 Environmental Engineering and Contracting, Inc., 2008 Fee Schedule 5 (4- 1E FSEs 2.1 Permitting Inspections Unit 15 1 $ 121 $1,815 2.2 GRE Inspections __. _ _ Unit 80 1 $ 80 $6,400. 2.3 BMP Inspections Unit 150 1 $ 74 $11,100 2.4 BMP /GRE Inspections Unit 170 1 $ 90 $15,300 2.5 Compliance Inspections Unit 75 1 $' 120 $9,000 $43,615 FSEs 3.1 Enforcement Project Management T &M 3 - $ . 1,490 $4,470 3.2 Enforcement Inspections T &M 4 . 2 visits $ 251 $2,008 $6,478 Total $99;893 The total projected cost is $99,893 (not -to- exceed). to complete the aforementioned scope of work. The payment terms are net 30 -days and. progress invoices will be submitted on a monthly basis. These costs do not include CCTV, printing or .mailing. associated. costs and the time -and- materials. portion of the work will ,be based on EEC's 2008 Fee Schedule (attached). �. EEC looks forward, to this opportunity to continue. to assist the Costa Mesa Sanitary District in the management and operation of your FOG Control Program, and will be available to start immediately upon issuance of a purchase order. • If you have .any questions .regarding this proposal, please call Jim Kolk or Stan Steinbach at (714) 667 -2300. Sincerely, Environmental Engineering and Contracting, Inc. Jim Kolk Project Engineer II Attachments: FSE Inspection Detail, July /2008 to June /2009 Environmental Engineering and Contracting, Inc., 2008 Fee Schedule 5 (4- 1E a�Iiltil.W�lllNa' J�ipbr i -= C07 F�rkoenter.Q[fve, BeRte Ma„ GA :s3Z7A6 phon; t7442AO.Fax "(i1A.) Bt97:2830.: - 2008 Fee :sich. We Prior ...to :#tie. com%fprtcement of serv'ioes `provided: by ECG ,a ProF$sional Servile Agreement; Contract; Purchase Order,.or.Cpmrrtitrnentgeaer must be executed by btith'paities.enpaged: - PER— SONNEL:.S��.� •:. ... I�Y$��., ........._.... - .. .. ... ' The charge for all time ceguired fqr the performance, of _FjeJd 0 YlGJ�ased pn pGpjt�tt .assignments ,wili.;be the $Dope• of WQrac, including office, field and travel ed at 51)'. r da , Ytk miiea a chi6r !will be �a.., ,r time, W111 be billed' t Jhg" hourly rate aci:o ding #o #lie. b1Rid• by,the purrefit rye estabJtshet� by the Jntemal labor cl6s6 ificat6 '116t forth below: I eivl�n a Service v. us marK'u ..:Per. Diem f� billed at yL r i ti i P a: urift cost of p`per da .' oiiging -arid Pe Diem's billed ,at $.17ba.per;day.. . Labor Classification Hourly Rate Staff_ EnginegrCe9�Qgist/.$.cidnt3st $9D. Sr Ste E m e ` ng:' a rf pologlst/15dentAst $1i . Vierfi:: pui fftne it is pilled at.$tandard. unit costs: Rate Project Engineer/Grjitiist % ientist = 1 $115 scltibdglss a[e available:upoh request ProjeQtj r girl lQj9p1 R9►s ;xpentist -11 . - $125 Sr Project; i t - T(P.e6lo© WScliiritlst - I $145 Sr- ProjectEnginesd6;;iogWScientist = II $170 subconttai brs atld�ReiMbUrsAbles" �Prinapai Engineer /Geologist 80 TF Costs pj s p. gtots h>e1ad81s,. g4ki ment Prindpai $198 rental aridl:oostB incuired:wlll be charged aVoost plus Projectgssistant $70 15 %. Techriician $80 Drafter, $85 Sr. Tachniclan $90 Other Proied Chimes Complisnce Inspector $90 The cogt of addlfja?nal report reproduction and GIS Analyst ` $90 speclaI project accounting will be billed as GIS;.Database.Speoislist $115 appropriatte, .Piottirig plans .are .charged by. ells; . Coiisfr c#ion,Tgchrti an , $65 black'And.: white or 'color, and by the number of . COnO.uctiom ield•5uparvisor $T5 copies supplied:.. Construction Manager $85 Sr Cons;iUb ion Manager $115 Shiooing'and Postage Emergency response and client requested work during Shipping charges include couriers and the postage non - standard business hours will be charged at a rate necessary will be charged at cost plus markup. of 1.25 times the standard hourly rate. When EEC Staff appear as expert witnesses at court Interest Charges . trials, mediation,... arhitretion. hearings ,and depositions, Interest on late payments will be charged at the rate theirAtime will'be :614f ed'at 2:0 times the standard rate. of 1 Z %•per month. All time spent preparing for such trials, hearings, and depositions, will be charged-at the standard hourly rate. • This Fee Schedule is adjusted each subsequent year to reflect the economic changes for the new year. The new schadide will apply to existing and new assignments. iaF ' \ 9 FSE Inspection Detail Jul' /2008 -June /2009 Costa ;Mesa' Sanitfiary District - = Inspection Type Current FS.E QTY . 'Projected FSlE 4'i 1( ReloOi ' ship to i.. '...: ': °HSt' S ,.ote' :..: ' ARE. T e . p. Inspection Fre: Bracy qI! Sub -Total BMP /GRE.In ections . Z2.. 22 :. HS . eluted .. Qu0rted - : 88 Interce' aor .. BMP /GRE Ins action$, _1+ BMP /GRE I ns ections 21 21- . .I, .artl�all tot�lGiiEBMip;napectibns, 170 ORE Ins e dris 6. 24 GRE Inspections . . . - GRE Ins actions 54 :.. .,.. tVdt MS Related htdree :to .. � _ ,..,.,. :.'.: "A�ifiju�l. r 54 :. . TotalFtlr Inspections . $0. SMP Ins ections . 69 ,... 67, HS:Related;; ` .:. None.' : , ,I : ".: iATinua . '•' :. '67 BMP Ins actions 159` 165:' <' - - o ;�: +e: d; I ,•.:;:' : #3 BMP Ins ections BMP Ins ecEions 13 15 Non- :Rel ted� ShaiedkG 377. K•'k >.,:: -::;: ` 'Tota;1�;�:ii+lP�1`rtsps#t{�Dia �. 50 Permitting Inspections NA NA One`TirnOor Nero` FSEs` (Based on an es�mation pf, aPProxirnaX 1Y,5 %q: ofi the total: FSEs iri th;e. b.; ; mi ;:,, 15 Total Permittjn °g l speOf,"' Compliance Inspections - 75 NA NA; Based` 0, n an estimOtion of a0lat6oi iately 20 % non =coin Barite rate. of total inspections erfpimed. . 75 Total Corvi'pla`nce:finspoctions motes: Quantity includes an estimation of changes to current FSEs in the program 14-C-1 0 Proiect #183 — System Wide Sewer Repair Program $700,000 The project will fund repairs, rehabilitation and reconstruction of various types of deficiencies encountered during the District -wide televising program. Rehabilitation is expected over the long term and the funding for this project is shown for the remaining years in the 5 -Year CIP. It is anticipated the funding will continue thereafter to handle the on -going rehabilitation necessary to insure the system operates properly as it enters its second 50 years of existence. Projects high on the priority list are those deficiencies that score 5 on the NASSCO PACP rating system used during the televising project. A score of 5 indicates immediate attention is required; an example being the offset joint on Orange Avenue shown earlier in the CIP. Other specialty types of projects include reconstructing hot spots to alleviate the continued attention required from the maintenance crews. Various types of work under this project may include sewer reconstruction to remove a hot spot caused by a sag or reverse fall in the line, or chain - flinging the inside of cast iron pipe to remove excessive buildup following installing a cured -in- place -pipe liner, or installing a short section of liner to cover missing pipe. An example of work under this project is shown .on the attached plans where a sag is being reconstructed and the force main connected further downstream to stop grease from collecting and blocking the flow. Because the types of projects under this program may vary during the fiscal year from small purchase order work where there is no engineering design to large capital projects where there should be a project budget that includes design, construction, inspection, and a contingency, it is recommended the individual project budgets be submitted by the Manager /District Engineer to the Alternate District Engineer for review and comment prior to submission to the Board of Directors for approval. The alternate District Engineer's review may be sent to the Board of Directors ahead of time or may accompany the Manager /District Engineer's proposal as the Alternate District Engineer prefers. Proposed appropriation $700,000 i 15 s 0 0 COSTA MESA SANITARY DISTRICT CONSTRUCTION PLANS FOR GRAVITY SEWER AND SEWER FORCE MAIN REPLACEMENT VICTORIA AVENUE AT HARBOR BOULEVARD PROJECT NO. 183 JULY 2008 COSTA MESA SANITARY DISTRICT BOARD OF DIREOTORS: • SUPERVISED AND APPROVED BY: ARTHUR PERRY PREPARED BY: OOSCA MESA 9 MAW mnwr AALENE SCHAFER CWrA NMA 94MARY MVJCT ROBERT OOTEN RMN .'R was JAMES FERRYMAN MAPOARROWTFOOTEMNEM GARY MONAHAN waoiECrEMIMEH SHEET 1 OF 5 Fle ��. VICINITY MAP SCALE /' . a MILES LOCATION MAP NOT TO SCALE 8 SHEET INDEX TIC EDUIErYMUDSIIOW AS NW� PANEL �� 911 -2M. MIS MIAA OO•tl SHEET NO. TIEBCRIPTN)N i TITLE SHEET BENCHMARK 2 VICINITY MAP. LOCATION NAP, BENCH NARK BASIS OF BEARINGS. AND SHEET INDEX 1 - 7T ELEV IIIJSD DATNFNAVO DEANE ADAATED D STANDARD SYMBOLS. ABBREVIATIONS, GENERAL AND SEWER NOTES DEC® EV R 7 ]/N TOTE Al1AERlM LMCRHAEI OISR 1TAV9DI 7M1ITFOP LOCAlIO M TIE SOUTIERLY COINER OE A { TT. BY S R. 4 TY GRAVITY SEWER MA IN PLAN AND PROFILE CONDOM CATCH EAST. MONUMENT R LOCATED N THE SOUTHWESTERLY 6" SEWER FORGE MAIN PLAN AND PROFILE COMM T STREET. DTKRLY UP CL Or VICTORIA AND 41 F. WESTMYY O! "ME S MISCELLANEOUS DETAILS CL OF HAMM BOULEVARD. MCNOENT IS EST LEVEL MITI THE ERWWALIL Tom f3lJSN1ITTAL T1LL� OEM PR° "CD °Y` 008TA MESA SAWARY DISTRICT SHEET aT�DO m -aeon .RAY 2aoe ORAVfTY SEWER AND SEWER FORCE MAIN REPLACEMENT 'Rama ND AI= A& VICTORIA STREET AT HARSOR BOULEVARD 2 DATE ,w "'�• -' ••••• REV. I DAME I BT I DESCRIPTION cNSD -IEa C*STA NE SW TARY dEllaH.T VIOMM 6 LOCUTION MAP, SOM MARK, SASS OF REAMdt38. !!MEET NM a s s.ff, 1 0 0 STANDARD SYMBLOLS - - -f --- carENUK ._.........._....._........ w ........................ EXTSTNO WATER LORE - NE AS *MCA= S PROPOSED SEWER LORE - ME AS M XCATED — —s-- EMT" SERER LORE - SUE AS MOICATED ASPHALT CONCRETE EMSTMO STaIM MINOR - NE AS MDICATFO EDSTMO POWER CABLE ASPHALT PAVEMENT EMOTSM TIIDIOE COUOOT 1001TiM YIIOEIMMIdIMO T.Y. CALLS - -- -'� - -- EWFMC TRAFFIC SIOMAL LOOPS NAM MOLE EDSTMO OAS LORE - SIE AS RIOCATED . ............................... EXVSMC RMMT -OF -WAY LANE ...... _....._._.___, EM.TSNO CONCRETE CARE '^ -- EMSTSM WATER VALVE ..._._...... ..._._..._i� Exts"A ME HYDRANT (r11.) '• COTTIND RATER INTER (WY) . WHOLE ......._ ..... ........_...r EDSTEIO WATER LEVER (WAL) - DMMLE .— _ - - -� EWTANO CATCH GSM (G6) MOT TO SCALE PROPOED MANHOLE (LLIL) CONCRETE CnMD[R FIFE ERISMS YAMHBLE (YML) - -- - -- INS! 6 ELECTMEAL OR TELEPHONE VAULT OURS FAQ EXMTMC TREE 1 EXMTMO SIMUOS • �EMOVES DETAIL "In SHOVES SHEET NUMBER N DENOTES TYPE OF NILM OROSSWM (•N PROLE) COICETE WHOM AWIDMUTE MOMm a FD.TROI E PCMT UTILITY CROSSING ON PROFSE) ABBREVIATIONS N AQWMTE SAE LAT LATERAL AM M ASANDEWED LP LAEM PELT AC ASPHALT CONCRETE 0144 ASPHALT PAVEMENT M NAM MOLE SO E0O CURVE RIM MNGA 9C R Sam CUN RETLPN MN MDT A PAINT OR CATCH GSM RATS MOT TO SCALE CC' CONCRETE CnMD[R FIFE Or OURS FAQ PROPERTY LM! CO CLEAR OUT (EWEIO R PORK POE CONIC COICETE Pr PCMT COOT COUfNUGIAS PVYT PAVEYdT E ceNTMRRNE CNN COSTA NEtA GMTATPON OMTMCT R CONCRETE COTE PPE N R OA DIAMETER REAR REIRORCIN STEEL DRO MADRID REOR EOUNED R/W MOM -OF -WAY EC END CURVE R ELEVATION EON SOHEDULF EMT. FASTING SO iTOM DMIM ENT MEET M PARE HYDRANT STA fTATIOR on iTAxOMD FM rood[ YAM ro TWINNED ORAOE TC TOP OF OURE FS PNRMED SURFACE Tf TRUFT' -TONAL, TYP TTPICAL HM MON PRESSURE OAS NOR QHOR) MOMZONTAL VCP VITAWMD CLAY WE HWY MWWAY VERY VERTICAL pNY OVERT WY WATER KTE. HR WWMDATION L T CALL FREE MaNYra. VM MM GENERAL NOTES 1. ALL COMSTDUCTION WALL COIN TO THE COSTA ESA MwmA =710M 'STANDARD RAMS AND SPECFCATTONS FOR THE CONSTRUCTION a SAMTARY SERIN - AS LAST REYMED, LIDLESS OTIERWRE MOCATED OM TE RAMS. 1 THE CONTRACTOR WALL SUMAT TO THE MINICT A ETALFO COMMMON SCHEDULE MTMM FIVE DAYS AFTER AWARD OF CONTRACT AND NOTICE W PROCEED MY THE OSTMCT. THE CONTRACTOR TELL MOT K ALLOWED TO KGIM CONSTWCTDM UNTIL AFTER A PK- COISTWCTIOM METRIC AND THE COMPUCTMM SCHEDULE M AR WD SY THE DISTRICT. 1 THE CONTRACTOR SH HAW A COW OF THE APPDVEO EWER RAMS MI) THE CM-D STANDNO PLANS AND SPECOICATMN I ON THE JOB RITE AT ALL TIMES. 4 THE CONTRACTOR SHALL EOUEST INSPECTION FMDY OFFICE OF THE DMTRCT ENGINEER AT BM -1731 AT LEAST TWO REWORD DRYS PROM ro EaWIMwO CONSTRUCRONN. MO fAwn's SMALL D ESE UNTIL ORM MY THE D31RCT MSPECTO . ANY TOM E FRED RTHDUT RIfPECTMN FROM THE O ITMCT SMALL E COISIEIED UNAO E"AME. THE L OFFICE AT CONTRACTOR ST SHALL IMRO1 R^ COSTA MESA. CA �17 (SRI EEXTEINIPOMR MS. THE O6D OF L THE CONTRACTOR SHALL ORAN ALL NECESSARY PERMITS REQUIRED MY THE OTT OF COSTA ESA AND OTIEP LOCAL OOKMMMO AENCES. 7. THE CONTRACTOR SMALL INPLEMMT A TRAFFIC CONTROL RAM FOR CONSTRUCTION AREAS M CONFORMANCE MTM THE OTY OF COSTA ESA ENCROACHMENT PLRMT. • THE CONTRACTOR WALL C Y TO CONSTRUCTION WORN HOURS AS DEMO OR THE OFIY OF COSTA MESA ENCROACHMENT PERRT. 0. AT THE CID OF EACH WORMM DAY ARID AT THE TWES WHEN CONSTRUCTION OPERATIONS ARE SUSPEMED FOR AMY SEARCH' TL. CONTRACTOR SMALL KNOW ALL EDUPLENT. VEMCLER L. MMIA Timm CONTROL. STOGOILE OR ANY OTHER raw E OETRICTNM FROM THE STREET mirr-ar -RAY. TO THE CONTRACTOR WALL MARTIAN THE WORN AREAS w A MAT, SAFE. CLEAN. ANO GMNTARY CONDITION AT ALL TRIES AND TO THE SATMrACTOM OF THE OSTRCT. STREETS WALL E KEPT CLEAN OF QNSS, OUST AMO OTHER MIRSANCE AT ALL TOES. THE CONTRACTOR SHALL E MSPONSWA CONTRA CTOR SMALL HAVE AN-UP AWUMA SHHTTYPE SWEEPER ON C M " SITE AV ALL TINES OURMO COM/TwCT0,, 11. ALL PAVEMENT REMOVAL NECESSARY FOR THE CONSTRUCTION OF TINS PROJECT SMALL E SAW OUT PRIOR TO REMOVAL AND REPLACED IN COWOwAMCE WITH THE PLANS AND TO THE SATIEACTMR Or THE OSTRCT. OSPOSAL E REMOVED PAVEMENT WALL E AT M APPROVED DUMP RITE. 11 ALL CONCRETE DRIVEWAYS. SREWALHE OR CURS TO E REMOVED AND REPLACED WALL E SAWOIT TO THE MAREfr TRANSVEM SCORE YAMS OR ADAMTABLE CONTROL JOST OR WEAKENED NAME JOINT AND WE ACED N CONrORMWCE OTN THE RANT AND TO THE GTRFACTHN Or THE DMTRCT. 11 THE CONTRACTOR WALL REPAGI AND RESTOE ESMTMO LANDSCAPE AND SURFACE .PIMVEMNTE TD ORDINAL CONDITION TO THE SATRFAT1ON OF THE OfTRDT. 11. THE CONTRACTOR WALL E ESPORSREE rM THE O IMAL OF EXCESO MATERIAL NOT USED DURMO CONSTRUCTDU AT AN APPROVED DUMP SITE. 16 ALL TRODKMM AMDJOR SIIOEM SHALL ME [T EORIENENTS OF CAL-MA. GROUNDWATER MY E PRESERT OSNNO CONSYNXTIGII OF THE PROPOSED FACWTES, THE CONTRACTOR WALL E ESPOMMMLE FOR PEPARAIMN a A EWAWTO RAN M CDNFDRWIMDE RUTH ALL REMIOIAAL WATER DUALITY OM"'N" SCARF REGIIIIEMMII IL AT THE END E EACH MORE DAY, iHE CORTRACT011 WALL MITER SACAIl USMO GEE PAVEMENT OR STEEL RATE ALL EACAVATIOM NTNIN STREET MLOIIT4 -WAY PER TE EMODAOREMT PERMIT 80 ALL CAN LAHTI CE HAOAVf WWRMM� FWALL TAO ON SPI STEEL PLATES IWITAALL T P WWATT MWO O IL 17. THE CONTRACTOR SMALL NOTICE UNERMROUMO SERVICE ALERT AT LEAST N MOIRE EFOE EORN NO ANY CO 2nU0 M ROLL IL MM ANY BENCHMARK OR MONUMENT INCH M OSTURIED OR DESTROYED PRE TO KQYIER M. 1SIN E A LICENED lA DAMTEMVEErORF�R CIVIL aaM[a REMSTEED R TE EXISTENCE AND LOCAL M E ANY [XRTWIO S ARE APMDRMATL THE CONTRACTOR WALL MELD WN" THE LOCATIONS AND ELEVATIONS OF EXISTING UTLITES AID STRICTAES. THE CONTRACTOR WALL TAM ALL PRECAUTIONARY MEASURES TO PR)MT iHE UIaITES NKDTIM. ARID AMY OVER LIMES AND STRUCTURES NOT me" am TREK ROIL ARID is R'aPONSRLE rOR TE PMTECiIdN E. AND ANY DAMAGE TO FMCS IDES AND STMCVIMES. ALL COST E POTIOLNO ARID EXPORMO WALL E WORK BY THE ONTRACTOL 10. F THE EDSTINC U OR STRUCTURES OFF" FROM THOSE SNOW ON THE A COFLCT WITH THE PROPOSED FAMMES, THE CONTRACTOR WALL MOTFY T DISTINCT M WRTMO ROEDATELT TO DETERMINE THE DEMON CHANNCE& OR RELOCATIONS EO PEO TO ELORNATE THE CO FLCT. PREPARED B!: autr IN Eaoe N. TW10. :SrB�. CYEO -1N SEMOR DOWEEP COSTA MESA SU:ARY OISTRLT SEWER NOTES i. EXMTNO SEWER YAMS AND LATERAL. SMALL REAM M SERVDC AT ALL TOES DUMNC CONSTRICTION. L CONTRACTOR WALL MHDC A DIVEIMOU RAN NOR EXHITMO .EWAa ROW DUMNG COMSTWUCIICM MaUDNO. DUT NOT LGT[D TO. PINS, M.M. NOES OM -DR, NN1q[R TANM'Luw An ANY OTHER EOYIRENT NECESSARY FOR THE OVEMMMM OF [%.VINO AE ROW. 1 ALL SEWER YAMS HAVE BEEN EMDIKD AROUND THE At"U" N" THAT THE LOCATION OF ALL EXMTMO UTLITTES AS WELL AS EMTMO EWER FACILITIES ARE At SHOWN ON THEE RAMS. IT SMALL E THE CM' DTDIr. IE.FOMfEl11T ro [X1gE ALL PRINCE RIVBLKD w CONfTRMl1011 m VEINY M L7R011, K[VATOM, ARID PRE WT[RALf PRIOR ro COR1TIaICTMIL R .HALL E THE M:1PORfNREITr Q WN[R ACCENT TO THE —11OCT. M TK FIELD DASD LwOM ACNAL FELO COMOTroNS M ♦ THE MTALLATIOH OF DRAVTY EVER YAM. MHALL E M COFDIYANE RT1H THE PLANS. S ERR YAMS SWILL E CLEANED H A SIMIOMO DAL ZM TO LEARAK AMO ONLTMTIOM TESTS. THE CONTRACTOR SHALL KNOW ALL OESIMS AMO 11UEM iWOY RANM LES AF7ER EACH REACH OF EWER HAS KEN =ARM L EWER YAM., MHOLQ AND APPURTENANCES SMALL K AM TEEM FOR LEARAE AND ONLTRATMM N THE MEEENCE OF TINE dETIOGT MIPECTOL 7. SEWER Mill SHALL K INSPECTED USMO PIPE YAMOELM AND CLOSMCNIC RT TEIEMNdN EOUPMMT PRIOR TOM MTALLATM OF PAV[MMT. E IMAL INSPECTION OF EWER WORD .HALL E YAK.fV THE CONTRACTOR M THE PRESENCE OF THE OMTRCT INSPECTOR E CONTRA TOR SHALL. COWOM TO 111E MINIMUM SaARAT1OlN KOUMOEMTS SETWEEM WATER RECYCLED WATER AND SERER MANE PER CNf) ETD ONO MO. 5 -111. 10. CONTRACTOR WALL CDNMW TO THE NORMAN SEPARATION KWREMENTS ETT¢M STORM OMAN AND EWER YAW CRO1,11 . PER CYSO STO DNA N0. 5 -101. l om CT ?l u 7 a- Oi4S_ :I =: _ - .a =.FE @TANGAiD SYM6MG, A89FW4AlK* 6P QENEPALAND SWARM NOM SHEET 3 I SHEETS M • ® 1 i if REDUCER s dA VERY O PWE I, r AMIa lIIIBACE L J II .' L +r IY ELM . TRMCH BOTTOM h RESAN SECTOR SECTION RR RCREOIIL[ /MRS J.lMol! CL VERBOA- IBM MOSSA N THMW O.OM 6M N 11 1 1NP 0[ND R 1/r END 0 END q END SW 00[NSION OTT. DRENlO1 QTY. dEMSRWI OAT. ONENDOI OTT. SAWCUT LME LA % L, 6Y. LM % L, C.Y. Lw % L, C.T. LN % L, C.Y. A• 1M' 6J 1.BM' as Rai' u law IJ r t" all SAM' W LSW 1.0 .Y T 13 r ux d0 LO 1E' 1A 3W 11 s1B QO W ro 1.1 LSAV 2.4 C.&W u r,LB V 1Y Saw 1.7 N JJ eAW a8 and 1Lo 1. THRUST OLD" EARNO AREA BASED ON ALLOWABLE SOIL EAMMO VALUE O ASE RSMM PRESSURE AND 270 PM TEST PEESYE WITH r-r DOVER W MM RL FOR EARMO . +OOD;a to % AREA MOMM POII E.ARNa . BOB PK SO E 11EA L ALL THRUST BLOCS WALL E CLASS W CONCRETE AND PLACED A*~ TURNED SO EEIOM EHdE" AO SEES NOT S EWOEIMO BTEEL SMALL CONFORM TO AIM AS AND AJm MTEWOXATE ONE. ♦ CONCRETE SMALL NOT EXTEND ONTO MME OR ADAWNa PAS. THRUST BLOCK DETAILS woT ro seALF EMRIMa MANHOLE WALL POT[TNriDE d1 POTURTHAE ROPE TYPE nLLER ETYPJ .. EWER PAT: PER PLAN J LARK -SEAL WALL SEAL ' STANDARD SERVICE HUN-PE IN TYPE Y Em1RNT MANHOLE SASE MANHOLE WALL PENETRATION DETAIL 3 HOT TO SCALE TYMCAL TRENCH AND PAVEMENT DETAIL 2 NOT TO SCALE \lZj FILL WAMNCI MTH CONCRETE \ TO TOP OF SMCLF ELEVATION EMDR E= Mo CONCRETE \ \ E OVERFLO M %nTMO r FORCE YAM �j OVERFLOW MM TO E ASAMDOMro "my" ARHO E SELF Emma IY VCP � \ . EmiM6 tY VCP NEW" SEWER! � YYZZ\ ICKR .. .I [mTM6 or MANHOLE Emma MARMOLE S-/j` y,l--- � EmTMC MANHOLE E SHELF COMSTEICT r SEE CONCRETE ELF OVERFLOW ERM TO r ABOVE [YISIIMa 21' VCP EXISTING RAMLME USER EXISTING MANHOLE CHANNEL MODIFICATION (ABANDONMENT OF 8" SEWER FORCE MAIN) i4i SCALE: I/r • V-D' CONSTNIICT r WIRE CONCRETE OVOWLOW ERN TO r AODVE Emma FLOWUE FORE NAM EmTMO MARHOE SMELT ISnMoir SEINER 21• YCP SEWER > .._...__ I ' l SEMEN \' ' W • / /\ \\ `Emma WRNOLE Em1MO MANHOLE[ SELL i - -- EXISTING MANHOLE CHANNEL MODIFICATION (PROPOSED 8" SEWER FORCE MAIN TIE -IN) 5 N TRENCH AND PAVEMENT NCM: I. TENCH AM D PAVEMENT REMOVAL AND REPLACEMENT SMALL COMWOM TO THE LATEST MSTALL PAX 1BlEHI TO MATCH COMM W THE OREENSOON RTAMDAO SPEC ICATIOMS PDR PUO C IM MIS CDMSTWCTHM AND CRY OF COSTA E ME SA ENCROACHMENT PERMIT. KIM— URRPP�ACCEE D E POW L TE CONTR11erd1 EMAU NOT TE CSTRCT MSRCTOR AT LEAST TWO ROMANCE DAYS MSTKL C1I00RE0ATE_DAS[ PODA TO AMT 1REMCM ARD MY[YEMT WORK AV PER EM PEISRT 3 EE CONTRACTOR. EVALUATOR PAVEMENT T NO CDIISTRUCT, MALL E TESTS S ARID PAD POR RT THE CONTRACTOR PAVEMENT lOx OESIOO AMO COMVACIMM TESTS WIIALI E EV[KD SAWCUT LME SA MY ME M AREAS WALE TEMCN CROSS E %ISTMO PAVEMENT TO E PNOTECTED All- AF'PRO. ST TIIC OOVEMNMO AEMCY. THE CONTRACT. SMALL PpOMOE A REPORT ( CORES) a TE EOrzONIOAL OEIIVANM AMD Ynm` TO THE WTRICT. EMI MO PAVEMENT - ♦ COSTA ESA NAMnARY MTRCT NLL MOT MY POR ADMWMAL OUARTITY O' PAVEMENT REMOVAL AND REPLACEMENT THAT MAY E REOMIEO OE THE O TO T C MACTORW CONSWACTRIN ORRATRMS. —WIRE MRL E M DOME AT CONTRACT M EXPENSE. •_ -• ji REPLACE Emma PAVEMENT O PAVEMENT CONTRACTOR SMALL REPLACE PAVro THE THCA25S OF THE EIRSTMO PAVEMENT W PER EMC-CH EMT PERMIT PLUS '-NCH NR 4 NN NIM nHMMESS. CNRRACTCR SHALL REPLACE EMMO AWRarz OAK TO THE TMCDRSS OF Emma AOOEOATE ME PLUS +-INCH ON i iii CW REPLACE EMM O AGGREGATE BASE 6 -0. MNMIM MwOEii. MR ENCROACHMENT TENT BLE USED FOR SUBOMAOE REPAIR AND CONFORM TO MK y A C SECTOR 2E0-Li AND SOD -LI. T. P T SMALL E PERFORMANCE ORAE 11/8.7 -PO M M NA 10 AND CONFORM ro TRENCH SACWU PER ENCROACHMENT PENT STANDARD SPECW CATRMS SECTION 30" AND 40.4 THE COMPACTION Of SACIBLL AMD AOOREDATE OAS[ WALL E MSPEEWD A" APPROVED BE TE COSTA •:f : _ MESA SARITAM dfmcT Ml T0 TE NOTALLATHM OF BASE PAVEMENT. ■ r_YM. e 7A41 CpAT SMALL E PO 64-10 AND APPLIED ON THE SRId OF EmTMO PAVEMENT. AND -li T J6Mli ON TENURES. -11 MA AND FOR PAVEMENT PATCES. L ENAL PAKIEMT FSMK GRID AND OVERLAY PAVEMENT PER SEPARATE CONTRACT. 10. CENTWIDATIdI fWA"RNOT TAE SHALL N THE L COMFd TO T RECTO STANDAD SPECO' CATE _ SEC I A ALL MEN N COO 0. O LETTERR SMALL E BLACK M COLOR AND 2•NCH YMONUY N EDNT MARX WOIE}N0: YAUTHM: OEM LINE BURRO ELOf. s' W. - r, r. S Tr PRE j = YAEODY CLAMED ROE f011 DUNIY SEWER LSE3 r MIN. - 1Y P PE !LAMER RMORi[D RAND EOEIO AT pi HELATrv[ COMPACT OM FOR SEWER iCRO NAM TYMCAL TRENCH AND PAVEMENT DETAIL 2 NOT TO SCALE \lZj FILL WAMNCI MTH CONCRETE \ TO TOP OF SMCLF ELEVATION EMDR E= Mo CONCRETE \ \ E OVERFLO M %nTMO r FORCE YAM �j OVERFLOW MM TO E ASAMDOMro "my" ARHO E SELF Emma IY VCP � \ . EmiM6 tY VCP NEW" SEWER! � YYZZ\ ICKR .. .I [mTM6 or MANHOLE Emma MARMOLE S-/j` y,l--- � EmTMC MANHOLE E SHELF COMSTEICT r SEE CONCRETE ELF OVERFLOW ERM TO r ABOVE [YISIIMa 21' VCP EXISTING RAMLME USER EXISTING MANHOLE CHANNEL MODIFICATION (ABANDONMENT OF 8" SEWER FORCE MAIN) i4i SCALE: I/r • V-D' CONSTNIICT r WIRE CONCRETE OVOWLOW ERN TO r AODVE Emma FLOWUE FORE NAM EmTMO MARHOE SMELT ISnMoir SEINER 21• YCP SEWER > .._...__ I ' l SEMEN \' ' W • / /\ \\ `Emma WRNOLE Em1MO MANHOLE[ SELL i - -- EXISTING MANHOLE CHANNEL MODIFICATION (PROPOSED 8" SEWER FORCE MAIN TIE -IN) 5 =.Y _' '. - .� a - - •_ -• Imo Proiect #186 — Sewer Lateral Assistance Program $150,000 The State Water Resources Control Board recognizes that private property sewer spills are not the responsibility of the public sewer agency but the number of private property spills is significant and needs to be addressed. Private property sewer spills are a significant cause of ocean water pollution and programs need to be developed to reduce the spills. CMSD Director Gary Monahan became concerned at the significant cost of sewer lateral repair, particularly if the problem is located in the street. Because many property owners are unable to service their sewer laterals due to the lack of a cleanout, Director Monahan proposed an incentive program where the District would financially assist the property owner. The Costa Mesa Sanitary District Board adopted its Sewer Lateral Assistance Program in the 2007 -2008 fiscal year including the program parameters of reimbursing a residential property owner up to $1,800 for installing a cleanout, cleaning the lateral, root cutting, hydrojetting, spot repair, or installing a liner. The lateral is defined as the sewer from the building all the way to, and including, the connection to a sewer main. Copies of the program flyer are attached hereto. The first application was received on September 27, 2007, followed by very active resident participation. The program was so well received, the Board allocated an additional $50,000 for the first fiscal year, 2007 -2008, making the total $150,000. A copy of the program spreadsheet is also attached hereto. The project budget of $150,000 goes entirely to reimbursements to residential property owners for work performed on sewer laterals. Staff costs for District employees are covered through overall employee costs and consultant engineering time is paid through the hourly plan checking function. One of the strong points of the program is the Manager /District Engineer's review of each of the CCTV videos and then consulting with the property owner to give expert advice on the condition of the lateral and appropriate corrective measures. This prevents, for example, a plumbing contractor from convincing a proprety owner to either replaced the lateral or install a liner at costs exceeding $10,000 when simple root cutting or hydrojetting will suffice. The District's program has been closely watched locally and state -wide as other agencies also begin to voluntarily adopt programs. Proposed appropriation $150,000 • 16 0 RESIDENTIAL SEINER LATERAL AND CLEAN OUT FINANCIAL ASSISTANCE PROGRAM Purpose: To assist and encourage residents to regularly clean and maintain their sewer lateral. Homeowners are responsible for the entire sewer lateral from the building to the point of connection (including the connection) with the District main line. Why: To prevent sewer backups and spills. Sewer spills cause very expensive damage to the interior of a house and the environment, particularly the beaches. What causes sewer spills: Laterals that are not regularly maintained become inoperable because tree roots enter the line and block the flow or misalign the pipe joints. Without regular maintenance, the damage becomes severe and ® excavation of the lateral is necessary. Regular maintenance will also remove other blockages including debris, rocks and grease. Contribution by the CMSD: The CMSD will contribute 50% of the resident's costs up to a maximum of $1,800 total per residential parcel as follows: • Up to 50% of televising the lateral interior • Up to 50% of cleaning the lateral • Up to 50% of the cost of installing a clean out • Up to 50% of lateral reconstruction costs Effective Date of Program: Residents of the District performing work after July 15, 2007 are eligible for the program. The program is only available for residential property, not for commercial or industrial property. How do I apply: Contact the Sanitary District at (949) 645 -8400 X229. Program Limitations: Residents may only apply for participation in the program once every five years and the Manager has the discretion over all decisions. Residents must cooperate by adhering to the Program Requirements shown on the Application. Rev. 412108 IGA APPLICATION RESIDENTIAL SEWER LATERAL AND CLEANOUT FINANCIAL ASSISTANCE PROGRAM Property Address Owner's Name Owner's Address Owner's Phone # Occupant's Name & phone number 0 Description of Sewer Lateral Problem (if known) • 1. Receiving financial assistance requires PRIOR APPROVAL OF THE WORK by the District. A video of the sewer lateral interior must be submitted prior to the District granting approval of the work. 2. When having the sewer lateral interior videoed, the video MUST have the date shown on the screen and a footage counter. 3. If cleanouts are installed, they shall be located on private property, not in the public right -of -way. 4. Inspection of the work by the District is required. Call (949) 631 -1731 for inspection. Rev. 412108 i j� Project #186 Sewer Lateral Assistance Program Reimbursement Parameters Case A Standard case where property owner may receive up to $1,800. Case B Represents a 1 -lot condominium development with any number of units. Allowed one application from the HOA with a maximum reimbursement for the entire development of $1,800. Case C Represents a townhome or small -lot subdivision for any number of units where each unit occupies its own legal lot. Allowed one application from the HOA with a maximum reimbursement for the entire development of $1,800. Case D A single parcel with two sewer laterals where both laterals may apply for each lateral for a total not to exceed $1,800 for each lateral. Case E Represents a "shared lateral" or "crow's foot lateral" and exists in parts of the west side of the District. Each owner may receive up to $1,800 for work on the lateral. The District will attempt to have both property owners participate in the program simultaneously. Approved by the Board of Directors on February 28, 2008, including granting authority to the ManagerlDistrict Engineer to process reimbursements for Cases A through E. Property owners may request reconsideration by the District of decisions rendered by the ManagerlDistrict Engineer. !1liltc:li •y r. .,; l'':7 If! i 1)/71i1 - l;i /N171 itl'.1)k <I 1; :11117 'co 'L" IG G 9 [----------- . . . . . . . . . . 6 UNIT -//-C,)MD0MINIUM LOT 6 UNIT / / ' / | / /| Ldua!ld-lk / | / | / / ' ` i / � � � . 0 } / ^ ` | | � . ) . . | | | | . . ' ` Page 1. SEWER LATERAL AND CLEAN OUT FINANOL ASSISTANCE PROGRAM - CMSD #186 Last led: Status Report ;06/30/08 @ 9W5 pm . -. .. Work Performed: ' 1 1620 Sandalwood St. John Humphrey 9/27/2007 Completed T, C, RC, V $ 246.86 2/28/2008 2 398 Universi Warren Caves 9/721 -1969 10/17/2007 Completed T, C, RC, V, R $ 1,800.00 12/6/2007 3 _ 363 Ravello Lane Mona Wamel 9/645 -6964 10/22/2007 Completed T, C, RC, CO, V, R $ 1,800.00 11/7/2007 452 Swarthmore Lane Ken Martinez 11/9/2007 In Progress 1535 Orange Ave. Matthew Dabney 11/1312007 In Progress 2074 Monrovia Ave- Jerry Randall 11/14/2007 In Progress - Returned video 1/15 1588 Redlands Place Charles Gleason 11/1U2007 In Progress 2070 Federal Ave John Uffelman 11/15/2007 in Progress 3206 Oregon Ave. jPaula Fowler 17/546 -4323 111/16/2007 [Completed IT & C $ 219.50 12/6/2007 724 W. 19th St. Young YuBobby 7/906 -9701 11/19/2007 In Progress Placentia Ave. IThomas Schworer 7/545 -7983 11/26/2007 lCompleted T, C, CO, V $ 1,800.00 1/2/2008 4 5 6 7 8 9 10 1112178 12 2208 Placentia Ave. Thomas Schworer 7/545 -7983 11/2612007 Completed T, C RC, V $ 649.38 1/1712008 13 1034 Valencia St. Thomas Schworer 7/545 -7983 11/26/2007 Completed T, C, RC, V $ 502.00 12/20/2007 14 1040 Valencia St. Thomas Schworer 7/545 -7983 11/26/2007 Completed T. C, RC, V $ 488.75 12/20/2007 15 2019 So. Capella Court 1190 Gleneagles Tarr. 20111 Riverside Dr. Thomas Schworer Robert Heckrotle Patricia Sanders 7/545 -7983 7/557 -6088 12/26/2007 12/512007 12/6/2007 lComplated Completed In Progress -Rcv'd video 12118 T, V C, RC - No video $ 216.36 $ 77.00 1/31/2008 1/17/2008 16 17 18 616 Center Street Andre Ferriera 7/728 -0458 12/6/2007 lCompleted - Returned videos T, C, V $ 325.00 3127/2008 19 344 E. 16th Street Eric Beach 9/300 -3342 12/6/2007 lCompleted T, C, RC V $ 263.75 1/3/2008 20 2576 Fairway Drive Jeff Butcher 9/422 -1108 12/10/2007 ICompleted T, C, RC, CO, V $ 1,239.00 1/17/2008 815 Sonora Road Jeffrey Frei 12/10/2007 In Progress 223 & 223 1/2 Santa Isabel Philip Cadenhead 9/361.2332 12/11/2007 ICompleted - 2 laterals T, CO, V, R $ 3,600.00 1/31/2008 21 22 23 2682 Santa Ana Ave. Gary Hill 9/675 -0740 12/11/2007 lCompleted T, C, RC, V $ 587.50 1/31/2008 24 337 Esther Mariana Heck 9/650 -5050 12/11/2007 Completed T, C, V $ 310.63 2/28/2008 25 243 E. 20th Street Mark Schley 7/366 -6126 12/14/2007 Completed front lateral T, C RC, CO, V, SR $ 1,800.00 1/31/2008 26 243 E. 20th Street Mark Schley 7/366 -6126 12/14/2007 Completed rear lateral T, C, CO $ 1,175.00 3/12/2008 27 1136 Carson 1845 Illinois Street 684 W. 18th Street Matt Montoya Marc Mason Barbara Griffith 7/501 -7258 9/230 -0873 12/14/2007 12118/2007 12/18/2007 lCompleted Completed in Progress IV, T, CO, V, SR R, NL $ 975.00 I $ 1,800.00 1/17/2008 1/17/2008 28 29 30 2147 Aster Place ILaurene Keane 9/646 -6686 12/24/2007 lCompieted IT, CO, R 2237 Raleigh Ave. Dehra Iverson 12/26/2007 In Progress Illinois Street Damontoth Carillo 7/437 -1147 12/31/2007 lCompleted T, V 1 $ 1,800.00 Is 151.77 1/17/2008 1/31/2008 31 3211849 33 2848 Boa Vista Drive Aram Solomonian 7/546 -5013 12/31/2007 Com leted T, C R $ 1,800.00 1/17/2008 34 403 Walnut Place Kevin Pfelf 9/650 -5897 1/7/2008 Com leted T, CO, V, NL $ 1,800.00 1/17/2008 35 324 Esther St. Edward Newland 9/642 -7083 1/7/2008 Com leted T, C V $ 587.50 2/14/2008 36 1858 Boa Vista Circle John Pfaffman 9/548 -9164 1/8/2008 Completed T, C, CO, V $ 550.00 1/31/2006 37 843 Con ress St. Diane Taylor 9/548 -7879 1/9/2008 Completed T, C, V $ 1,099.08 1/17/2008 38 1019 Linden Place Charles Weir 9/394 -2715 1/9/2008 Completed T, CO, V, SR $ 1,188.25 3/12/2008 39 526 Traverse Drive Raymond Grissom 7/751 -1046 1/10/2008 Completed T, C, RC, V $ 705.00 2/14/2008 40 1010 Grove Place Jeff Dawkins 7/345 -8471 1/10/2008 Completed T, C, RC, CO, V $ 1,796.81 3/27/2008 41 3020 Capri Lane George Matacek 7/546 -5395 1/10/2008 Completed T, C, CO, R $ 1,800.00 1/31/2008 42 839 Congress St. Diana Taylor 9/548 -7879 1/11/2008 lCompleted T, V $ 175.00 1/17/2008 43 923 W. Wilson Street 379 La Canada Way 1681 Gisler Ave. Diana Taylor Julia Brown Nikolaos Chaddas 9/548 -7879 91395-3940 7/241 -8829 1/11/2008 1/15/2008 1/16/2006 lCompleted in Progress lCompleted T, C, CO, V T, V $ 1,150.00 $ 390.63 1/31/2008 2/14/2008 44 45 46 237 Costa Mesa St. Al Nowocinski 7/968 -2769 1/17/2008 Completed T, V $ 175.00 113112008 47 237 Costa Mesa St. Al Nowocinski 7/968 -2769 1/17/2008 Completed 2nd Reimbursement T, V, NL $ 1,625.00 3/27/2008 48 2857 Europa Drive Dr. Anthony Smart 7/754 -1870 1/22/2008 Completed T, R $ 1,890.00 2/14/2008 49 3050 Madison Ave. Mina Cummins 7/850 -1009 1/1/2208 Completed T, C, RC, CO, V $ 1,800.00 4/24/2008 50 2575 Greenbriar Lane Wend Ellis 7/546 7069 1/24/2008 Com feted T, C, RC, CO, V, SR $ 1,137.50 2/28/2008 51 2227 E. 16th Street Ellie Wra 9/646 -2388 1/24/2008 Completed T, CO, V, R $ 1 800.00 2/14/2008 52 2958 Mllbro Street 113rian Valles 7/865 -9761 1/24/2008 1 In Progress v VHS back 2/25 IT, C COV SR 1 $ 1,800.00 6/19/2008 Page SEWER LATERAL AND CLEAN OUT FINL ASSISTANCE PROGRAM - CMSD #186 Status t port La&ated: ;06/30/08 @ 12:45 prn 53 2298 La Linda Ct. JAmy Peters 9/400 -3363 1/24/2008 lCompleted IT, CO, V, SR $ 1,197.50 2/28/2008 2407 Margaret - N.B. Steve Hutford 9/548 -5380 1/30/200$ to Progress 234 Santa Isabel Kris Mungo 19/673 -9054 11/31/2008 lCompleted IT, CO, V, R 1 $ 1,800.00 12/28/2008 2804 Boa Vista Michael Odell 7/751 -2001 214/2008 In Progress 731 Shalimar Drive Susan Hubbard 9/275 - 5152 2/4/2008 IGave video back - 2/13 T, C, R, CO, V $ 912.50 2/14/2008 54 55 56 57 58 837 Saint Clair Milton Sellers 71544- 7365 2/5/2008 Completed T, V $ 1,800.00 3/12/2008 5913285 Minnesota Ave. Clint Knox 7/556- 8112 2/6/2008 Completed IT, CO, V, SR $ 1 800.00 2/14/2008 60 289 Rose Lane Lynn Newton 9/673 -6204 2/6/2008 Completed T, R $ 1,800.00 2/28/2008 61 2001 Kornai Drive Eileen Monta na 7/540 -3601 2/6/2008 Completed T, C, CO, SR $ 974.08 2/28/2008 62 63 2193 & 2195 Orange 2833 Francis Lane 358 Ralcam Place Dana Laine Chris Boxer Maria Herrera 7/557 - 9632 909/20B891 9/5480923 2/8/2008 2/11 /2008 2/11/2008 lCompleted Completed In Progress T, C, CO, V T, C, RC, V 1 $ 702.50 $ 611.34 2/28/2008 2/28/2008 64 65 2172 Pacific Avenue William Gilbert 9/6457090 2/11/2008 ICompleted T, C, RC, V $ 776.25 3112/2008 66,329 Cabrillo St. #D Edmond Lishka 9/548 -2765 2/11/2008 Com feted T C, V $ 190.00 2/28/2008 67 1641 Labrador Drive Sandra Rios 7/345 -2101 2/11/2008 lCompleted T, C, RC, CO, V $ 1,464.98 3/12/2008 68 879 Governor Doris Lynott 9/646 -5483 2/13/2008 ICompleted T, V, R 1 $ 1,800.00 3/12/2008 69 328 Alva Lane Dave Griscom 9/646- 8791 2/14/2008 Completed T, C, CO, V, R $ 1,800.00 3/12/2008 70 1023 Linden Place Doris Muhonen 9/548 - 8804 2/14/2008 Completed T, CO, V, SR $ 1,063.50 3/12/2008 71 964 Lansing Lane Michael Moroso 7/540 - 0826 2/19/2008 Completed T, CO, $ 950.00 2/28/2008 72 1796 Pitcairn Douglas Stodee 9.515E +09 2/19/2008 Completed T, C, CO, V, SR $ 975.00 2/28/2008 7312199 & 2197 Orange Ave. Dana Laine 7 /557- 9632 2/19/2008 Completed T, C $ 95.00 3/102008 74 2303 Redlands Drive Shizue Hirahara 9/548 - 9479 2/20/2008 Completed T, C, RC, CO, V R, SR $ 1,800.00 ,3/12/2008 75 390 La Pece Lane 379 23rd, N.B. 357 Ogle Street #B I Ryan Price Chris McLaughNn Lori Connolly 9/836 -3313 9/355- 2817 9/646 -3577 2/21/2008 2/2112008 2/21/2008 lCompleted Completed In Progress T, V IT, CO, V, SR $ 175.00 Is 900.00 13/12/2008 2/28/2008 76 77 78 599 Sturgeon Drive ICad Westeriund 7/966 -6650 2/22/2008 lCompleted IT, C, CO V, R Is 1,800.00 3/12/2008 79 212 Loyola Road I Edward Brownson 7/549 - 2554 2/26/2008 lCompleted IT, C, RC, CO, V $ 1,449.26 4/24/2008 1421 Shamrock Lane Sarah Moreli 7/957 -1577 315/2008 In Progress - Gv VHS back 3111 361 O le David Prickett 9/644 -2071 3/6/2008 lCompleted T C, RC, CO V $ 924.08 3/12/2008 80 81 82 225 16th Place Wade Tift 9/514 - 0556 3/6/2008 Completed T C, RC, V $ 462.50 3/12/2008 83 3154 Barbados Place Kevin Collins 7/287 -8580 3/7/2008 Completed T, C, CO, V, R $ 1,800.00 3/27/2008 84 371 La Perle Lane Em#y Tygart 9/646 -8758 3/11/2008 Completed T, V, SR $ 1,800.00 3/27/2008 85 1731 Orchard Drive 2620 Westminster Place 221 Knox Street Davis Stiev Soot Lindsay James Westlin 9/278.1174 9/646 -7625 7/396 -2822 3/12/2008 3/17/2008 3/18/2008 Completed In Progress - Est. Reimb. $1800 Completed T, V, R T, CO V, SR $ 1,800.00 $ 1,800.00 3/27/2008 3/27/2008 86 87 88 353 Ramona Way Gerald Ta amt 9/548 -2813 3/18/2008 Completed T, C, RC, CO, V, SR $ 1,800.00 3/27/2008 89 1009 Grove Place Loreen Stro a 71960 -7447 3/19/2008 Com leted T, V $ 200.00 3/27/2008 90 2568 Westminster Ave. Dan DeBassio 7/448 -3825 3/21/2008 Completed T, RC, V, R $ 1,800.00 4/24/2008 91 1872 Monrovia, 135 -8 Fred Bockmiller 9/697 -9712 3/21/2008 Completed (Reimbursement #1) T, CO, V, R $ 1,800.00 4/10/2008 1872 Monrovia, A5-8, B1-4 Fred Bockmiller 9 1697 -9712 3/21/2008 In Progress 390 E. 18th Street Scott Harris 9/939 -0733 3/25/2008 lCompleted T, CO (2), V, SR 1 $ 1,800.00 14/10/2008 92 93 94 2736 De Soto Ave. Jennifer Pomeroy 9/910 -7325 3/26/2008 Completed T, C, RC, CO, V $ 1,437.50 4/24/2008 95 255 Albert Place John Hart 9/645 -9127 3/26/2008 Completed T, V, SR $ 1,800.00 5/8/2008 96 2212 Donnie Road Joan Ricketts 9/645 -3984 3/27/2008 Completed - Gv video back 3/31 T, C, RC, V $ 867.00 4/24/2008 97 200 Lillian Place Phil Taormina 9/612 -7053 4/1/2008 In Progress - Gv video back 4/16 T, C, RC, V $ 835.00 6/19/2008 98 215 Rose Lane Kenneth Matheis 9/548 -2629 4/4/2008 Completed IT, C, RC, CO V $ 997.50 4/24/2008 99 2216 Donnie Road 2172 -74 Biscayne Springs 470 Flower Street 209 Pauline Place Robert Johnston Scott Beam Jerry Tucker jAndrew Ter stra 9/631 -3604 9/916 -7611 91645 -2422 9/735 -7551 4/10/2008 4/10/2008 4/1412006 4/14/2008 Completed in Progress In Progress ICompleted IT, C, RC, V IT, V, NL $ 861.50 $ 1,800.00 4/24/2008 1 See Teresa 100 101 102 103 125 Flower Street Bunn Bowers 9/903 -0597 4/22/2008 Com leted T, C RC, CO, V $ 1,800.00 5/8/2008 104 105 2219 Avalon Street Ludwig Sorge 9/903 -5211 4/28/2008 Completed T, C, RC, CO, V $ 1,125.00 5/8/2008 95 Center Street GET Development 7/466 -0216 5/1/2008 M Progress 953 Union Avenue Robert Le a 7/323 -5820 5/2/2008 Com leted CO SR Pictures $ 750.00 See Teresa 106 Page S SEWER LATERAL AND CLEAN OUT FINAWL ASSISTANCE PROGRAM - CMSD #186 Status Report -I' • -% Laloated: 106/30/08 @ 12:45 pm 107 108 109 110 3119 Gibraltar Roy Steadman 7/437 -7140 5/2/2008 lCompleted IT, V Is 132.50 5/8/2008 3136 Sumatra Place Sandy Whiteside 7/915 - 1664 5/8/2008 In Progress 2175 Pacific Ave - HOA Searidge of CM 9/716-3998 5/12/2008 In ProgrM 303 22nd Street William Tosh 9/646 -2820 5/12/2008 lCompleted T, C, RC, CO, V, SR $ 1,629.49 5/22/2008 111 281 Rochester Street Jeff Deisner 9/515 -9602 5/15/2008 Completed T, V $ 137.50 See Teresa 112 1043 W. Wilson - Unit B Michael Stout 7/960 -4513 5/19/2008 Completed T C, V SR $ 1,800.00 See Teresa 113 259 Brentwood Geert Me in 7/343 -2631 5/21/2008 Completed T, C, RC, CO, V, SR $ 1,200.00 6/19/2008 114 115 116 2557 Columbia Dr. 2285/2289 Santa Ana Ave. 1952 Pomona Ave jDavid Philip Mock David Bartholomew Bartholomew 7/444 -4689 9 /510 -4462 9/510 -4462 5/28/2005 5/29/2008 5/29/2008 ICompleted Completed In Progress IT, T, C, V C RC, V $ 344.30 Is 427.50 See Teresa 1 See Teresa 117 118 119,379 3090 Trinity Drive 2184 Rural Place E. 23rd. Street Brigitte Hartman Gary Monahan lChristine McLaughlin 7/557 - 7452 9/548- 0099 9/230 -4555 6/4/2008 lCompleted 6/10/2008 6/11/2008 IT, In Progress lCompleted C, CO, V, NL T, C, RC, V 1 $ 1,800.00 Is 687.50 See Teresa 1 See Teresa 120 3108 Sumatra Place jAshley Burke 9/643 -5740 6/12/2008 lCompleted IT, C. CO, R Is 1,800.00 1 See Teresa 121 122 2215 Golden Circle N.B. lWayne Hauser 91645 -9553 6/18/2005 lCompleted IT, C, RC, CO, V 1 $ 1,244.00 ,See Teresa 923 Cedar Place Terri Gist- nor 91646-4048 008 in Proaress Lateral Assistance Reimbursements Total: j $ 111,307.07 Completed (No fill) 941 In Progress 28 Walting for Review 0 122 Televised, C Cleaning, RC Root Cutting. CO Clean out Installed. V Video Provided to CMSD, R) Rehab, SR) Spot Repair, (NQ New Lateral NCO SARIITq�y w SanitarV DsUrict 0RA3 E ... an Iy1 6epen6ent Special District Board of Directors Art Perm Arlene Schcrfi>r Bob 0oten James FerrYnnan Gary Monaltim Staff Robin B. Hanters Manager District Engineer (949) 631 -1731 Thomas A. Fatuh Assistant Manager Joan Revak .Board Secretary Mgrani Manager Clerk of the District Alan R. Burns lxgal Counsel Marcus D. Davis Treasurer/Director of Finance Phone (949) 645 -8400 Fax (949) 650 -2253 Address 628 «r. 19th Street Costa Mesa, CA 926.27 -2716 a* 06 40 hinted on Recd sled Paper September 5, 2008 Board of Directors Costa Mesa Sanitary District 628 W. 19th Street Costa Mesa, CA 92627 RE: PROJECT #171 IRVINE PUMPING STATION SEWER FORCE MAIN REPLACEMENT (PHASE 1) MESA DRIVE FROM IRVINE AVENUE TO RIVERSIDE DRIVE ACCEPTANCE OF IMPROVEMENTS GCI CONSTRUCTION CORPORATION Dear Board of Directors: Improvements for said project were completed on August 5, 2008 and it is hereby recommended that the following action be taken: 1. Accept improvements as completed and file a Notice of Completion. 2. Authorize payment of 5% retention 35 days after Notice of Completion is recorded. 3. Exonerate Faithful Performance Bond one year after Notice of Completion is recorded. Sincerely, Robin B. Hamers Manager /District Engineer cc. Tom Fauth Joan Revak Joe Sinacori Protectinq our communitVrs health 6N proviainq solid waste and sewer collection services. emsaca.goz) EXEMPT RECORDING REQUESTED PURSUANT TO SECTION 6103, GOVERNMENT CODE AND WHEN RECORDED MAIL TO: JOAN REVAK CLERK OF THE DISTRICT COSTA MESA SANITARY DISTRICT 628 W. 19TH STREET COSTA MESA, CA 92627 -2718 THIS SPACE FOR RECORDER'S USE ONLY NOTICE OF COMPLETION NOTICE IS HEREBY GIVEN THAT: 1. The undersigned is owner of sewer facilities as hereinafter described. 2. The full name of the undersigned is COSTA MESA SANITARY DISTRICT. 9 3. The full address of the undersigned is 628 W. 19`h Street, Costa Mesa, CA 92627 -2718. 4. The nature of the title of the undersigned is owner of sanitary sewer main line facilities installed in Mesa Drive under Project number CMSD #171 5. The full names and full addresses of all persons, if any, who hold title with the undersigned as joint tenants or as tenants in common are: None 6. The names of the predecessors in interest of the undersigned if the property was transferred subsequent to the commencement of the work of improvement herein referred to: None 7. A work of improvement on the property hereinafter described was completed on or around September 5, 2008. • 8. The name of the contractor, if any, for such work of improvement was: GCI Construction, Inc. 245 Fisher Avenue, Suite B -3 Costa Mesa, CA 92626 9. The property of which said work of improvement was completed is in the County of Orange, State of California, and is described as follows: as described in paragraph 4 above 10. The street address of said property is: DATED this day of • ATTEST: ROBERT OOTEN, SECRETARY Various 2008. COSTA MESA SANITARY DISTRICT ARTHUR PERRY, PRESIDENT STATE OF CALIFORNIA) COUNTY OF ORANGE )SS CITY OF COSTA MESA ) The undersigned, being duly sworn says: That he is the President of the Costa Mesa Sanitary District; that he has read the foregoing instrument and knows the content thereof, and that the facts stated therein are true, and that he makes this certification by authorization granted by the Board of Directors of the Costa Mesa Sanitary District. ARTHURPERRY • • • M l coo ~ Sanitand su / 4a/ V .'' F p ORAt�o1°'p ... an In6epen6ent Special District Board of Directors Art Penny Arlene Schafer Bob 0oten September 5, 2008 James Ferryman Gary Monahan Marcus D. Davis 2. Authorize payment of 5% retention 35 days after Notice of TreasureriDirector of Completion is recorded. Finance 3. Exonerate Faithful Performance Bond one year after Notice of Completion is recorded. Phone (949) 645 -8400 Sincerely, Fax (949) 650 -2253 ) RolSin B. Hamers Address Manager /District Engineer 628 W. 191h Street Costa Mesa, CA cc. Tom Fauth 92627 -2716 Joan Revak Joe Sinacori �s #. a Printed on Protecting our communitN s h [d) 6V providing solid waste ana sewer collection services. Recycled Paper crosaca.gov Board of Directors Costa Mesa Sanitary District Staff 628 W. 191'' Street Robin B. Homers Manager Costa Mesa, CA 92627 District Engineer (949) 6.31 -17.31 RE: PROJECT #183 GRAVITY SEWER & SEWER FORCE MAIN REPLACEMENT Thomas VICTORIA STREET AT HARBOR BOULEVARD Assistant Manager ana er ACCEPTANCE OF IMPROVEMENTS GCI CONSTRUCTION CORPORATION Joan Revak Dear Board of Directors: Board Secretary grain Manager k of the District Improvements for said r project were completed on September 5, 2008 and it is hereby recommended that the following action be taken: Alan R. Burns Legal Counsel 1. Accept improvements as completed and file a Notice of Completion. Marcus D. Davis 2. Authorize payment of 5% retention 35 days after Notice of TreasureriDirector of Completion is recorded. Finance 3. Exonerate Faithful Performance Bond one year after Notice of Completion is recorded. Phone (949) 645 -8400 Sincerely, Fax (949) 650 -2253 ) RolSin B. Hamers Address Manager /District Engineer 628 W. 191h Street Costa Mesa, CA cc. Tom Fauth 92627 -2716 Joan Revak Joe Sinacori �s #. a Printed on Protecting our communitN s h [d) 6V providing solid waste ana sewer collection services. Recycled Paper crosaca.gov EXEMPT RECORDING REQUESTED PURSUANT TO SECTION 6103, GOVERNMENT CODE AND WHEN RECORDED MAIL TO: JOAN REVAK CLERK OF THE DISTRICT COSTA MESA SANITARY DISTRICT 628 W. 19TH STREET COSTA MESA, CA 92627 -2718 THIS SPACE FOR RECORDER'S USE ONLY NOTICE OF COMPLETION NOTICE IS HEREBY GIVEN THAT: 1. The undersigned is owner of sewer facilities as hereinafter described. 2. The full name of the undersigned is COSTA MESA SANITARY DISTRICT. 3. The full address of the undersigned is 628 W. 19th Street, Costa Mesa, CA 92627 -2718. 4. The nature of the title of the undersigned is owner of sanitary sewer main line facilities installed in Victoria Street & Harbor Boulevard, Costa Mesa, CA under Project number CMSD #183 5. The full names and full addresses of all persons, if any, who hold title with the undersigned as joint tenants or as tenants in common are: None 6. The names of the predecessors in interest of the undersigned if the property was transferred subsequent to the commencement of the work of improvement herein referred to: None 7. A work of improvement on the property hereinafter described was completed on or around September 5, 2008. 10 • 7 9 1: 8. The name of the contractor, if any, for such work of improvement was: GCI Construction, Inc. 245 Fisher Avenue, Suite B -3 Costa Mesa, CA 92626 9. The property of which said work of improvement was completed is in the City of Costa Mesa, State of California, and is described as follows: as described in paragraph 4 above 10. The street address of said property is: Various DATED this day of 2008. 0 ATTEST: ROBERT OOTEN, SECRETARY • COSTA MESA SANITARY DISTRICT ARTHUR PERRY, PRESIDENT STATE OF CALIFORNIA) COUNTY OF ORANGE )SS CITY OF COSTA MESA ) The undersigned, being duly sworn says: That he is the President of the Costa Mesa Sanitary District; that he has read the foregoing instrument and knows the content thereof, and that the facts stated therein are true, and that he makes this certification by authorization granted by the Board of Directors of the Costa Mesa Sanitary District. ARTHUR PERRY • • �1 SANIpq�y •� Orr 0 vo a h A . 000 'p V r COSTA MESA SANiTqXy DisqRicT F ... w ycO'�poe ... an Independent Special District Memorandum To: Board of Directors fit( /, �- From: Robin B. Hamers, Manager /District Engineer Date: September 18, 2008 Subject: Current 2008 -2009 Sewer Rates Shown below are current 2008 -2009 sewer rates based on information obtained by contacting the agencies. In the case of Newport Beach, the rate is partially based on usage and it was assumed that the water usage is 15 units per month. Anaheim charges a tiered rate with a higher charge for residents outside the corporate limits or receiving water from another water agency. Agencies charging solely on water usage were omitted. • AGENCY MONTHLY SFR % ABOVE OR CHARGE (BELOW) CMSD Costa Mesa Sanitary District $5.29 City of Anaheim $4.81 (9)% $7.24 37% City of Brea $7.15 35% Midway City Sanitary District $7.25 37% City of Huntington Beach $10.31 95% Garden Grove Sanitary District $11.55 118% Sunset Beach Sanitary District $12.50 136% Irvine Ranch Water District $13.80 161% City of Newport Beach $1.4.25 169% • Protecting our community's health by providing solid waste and sewer collection services. crosdcagov 1 • • COSTA MESA SANITARY DISTRICT INVESTMENT OVERSIGHT COMMITTEE LOCATION: DATE AND TIME CONTACT: 1. Call to Order 2. Roll Call Conference Room Thursday, September 18, 2008 at 5:30 p.m. Marc Davis, Treasurer /Director of Finance AGENDA A. President Perry (rotating Committee member) B. Director Monahan (rotating Committee member) C. Rob Harriers, Manager /District Engineer 3. New Business A. Review of Treasurer's Report as of August 31, 2008 B. Update on FNMA and FHLMC 4. Public Comments 5. Adjournment It is the intention of the Costa Mesa Sanitary District to comply with California Government Code Section 54961 and the Americans with Disabilities Act ( "ADA ") in all respects. If as an attendee or participant at this meeting, you will need special assistance beyond what is normally provided, the Costa Mesa Sanitary District will attempt to accommodate you in every reasonable manner. Please contact Joan Revak, Clerk of the Sanitary District, (949) 645 -8400 ext. 223; at least forty-eight (48) hours prior to the meeting to inform us of your particular needs and to determine if accommodation is feasible. Please advise us at the time you will need accommodations to attend or participate in meetings on a regular basis." N 0 ® ORDINANCE NO. 71 AN ORDINANCE OF THE BOARD OF DIRECTORS OF THE COSTA MESA SANITARY DISTRICT REVISING THE DISTRICT'S OPERATING RESERVE REQUIREMENTS WHEREAS, the District's Board has, consistent with sound management practice and upon advice of its Treasurer, set the District's operating reserves at levels sufficient to withstand various contingencies that might occur; and WHEREAS, the Board also desires to not set aside unnecessary surplus as that money has been paid by the ratepayers who are the Board's constituents; and WHEREAS, the Board has recently reviewed those reserves and, upon the advice and recommendation of the District's Treasurer, determined that they should be reduced as a lesser amount will adequately protect the District; and WHEREAS, the Treasurer has recommended, and the Board does hereby approve, those recommendations to lower those reserves as specified in this ordinance; NOW, THEREFORE, the Board of Directors of the Costa Mesa Sanitary District does hereby ORDAIN as follows: Section 1. That Section 4.04.010 of the Costa Mesa Sanitary District Operations Code is amended to read as follows: "4.04.010 Summary. A summary of the District's Financial Policies includes the following principles: (a) Operating Reserves: The District will maintain a minimum designated Reserve for Working Capital equal to 15% of its operating budget within its Solid Waste Fund and- 10% of its operating budget within its Liquid Waste Fund. (b) Fairness and Equity: All customers of the District will pay their fair, equitable, and proportionate cost of the services provided by the District. (c) Recurring Revenue Growth: Recurring expenditure increases should not be approved which exceed recurring revenue growth. Any new or expanded programs will be required to identify new funding sources and /or off - setting reductions in expenditures. (d) Risk Management/Retention: The District will maintain appropriate reserves for general liability claims and other programs or self insured risk retention levels to meet statutory requirements and actuarially projected needs. (e) Long Range Fiscal Perspective (Capital Expenditure Policy): The District • will maintain a long -range fiscal perspective through the use of an Annual Operating Budget, Long Range Capital Improvement Program, and multi -year revenue and expenditure forecasting. (f) Capital Improvements: Major capital improvement projects will be funded using the most financially prudent method available. Such methods include: 1) Traditional long -term financing (bond issues); 2) "Pay As You Go" financing (using recurring revenues only); 3) Combination of debt financing and "Pay As You Go" financing; and, 4) Using accumulated cash reserves in excess of policy requirements. (g) Generally Accepted Accounting Principles: District staff shall comply with all generally accepted accounting principles promulgated by the state and federal government, regulatory agencies such as the Government Accounting Standards Board (GASB) and relevant professional associations such as the Government Finance Officers' Association (GFOA). Ord. 34, 2000' Section 2. That Section 4.04.020 of the Costa Mesa Sanitary District Operations Code is amended to read as follows: "4.04.020 Operating Reserves. This policy establishes a minimum level of Reserves for Working Capital within Operating Funds of the District. Operating Funds of the District consist of the Solid Waste Fund and the Liquid Waste Fund. • (a) Policy: The District will maintain a minimum designated Reserve for Working Capital equal to 15% of its operating budget within its Solid Waste Fund, and 10% of its operating budget within its Liquid Waste Fund. (b) Operating Reserves Required: The Reserves for Working Capital for Operating Funds will be maintained at a level equal to 15% of its operating budget within its Solid Waste Fund, and 10% of its operating budget within its Liquid Waste Fund, for the fiscal year. The District has a period of negative cash flow for the first five months of the fiscal year until such time as the annual charges have been collected and remitted to the District. This level of operating reserve provides the District with the necessary liquidity and resources to cover this period of negative cash flow as well as unanticipated expenses. It is prudent for governmental entities to maintain operating reserves which constitutes a sound operating practice as determined by oversight bodies, professional organizations, bond rating agencies and bond insurance companies. The operating reserve may only be accessed under the following circumstances, and only with Board approval. 1. Federal /State budget cuts resulting in loss of grant funding; 2. Local revenue shortfalls due to a downturn in the local economy; n U 2 0 3. Increase in demand for specific services without another source of recovery; 4. Legislative or judicial mandates to provide new or expanded services or programs without new or fully off - setting revenues; 5. One -time .Board approved expenditures; 6. Unexpected increases in inflation (Consumer Price Index); and, 7. Natural disasters (earthquakes, fires, or other general infrastructure failures). If the operating reserves are required to be used, staff will incorporate a plan to restore the Reserves for Working Capital to 159/6 of the Solid Waste operating budget and 10% of the Liquid Waste operating budget as part of the subsequent year's proposed budgets. Originally adopted by Ordinance 34, July 13, 2000; amended by Ordinance 71, September 18, 2008." Section 3. Should any part, clause or section of this Ordinance be declared by any Court of competent jurisdiction to be invalid, the remaining provisions of this Ordinance shall nevertheless be and remain in full force and effect and the Board of Directors of the Costa Mesa Sanitary District of Orange County, California, hereby declares that each and every section, clause, provision or part of this Ordinance would have been adopted and made a part of this Ordinance without the adoption of any portion thereof and that the invalidity of any part or provision hereof shall not in any way affect the validity or enforcement of the remaining provisions of this Ordinance that may stand on their own. Section 4. Pursuant to Health and Safety-Code Sections 6490 and 6491.3, the Clerk shall cause this ordinance or a summary thereof to be published in a newspaper of general circulation printed and published in the District according to law. PASSED and ADOPTED this day of Secretary 3 President STATE OF CALIFORNIA) COUNTY OF ORANGE ) SS CITY OF COSTA MESA ) I, JOAN REVAK, Clerk of the Costa Mesa Sanitary District, hereby certify that the above and foregoing Ordinance No. 71 was duly and regularly passed and adopted by said Board of Directors at a regular meeting thereof, held on the 18th day of September 2008 by the following vote: AYES: NOES: ABSENT: ABSTAIN: IN WITNESS WHEREOF, I have hereunto set my hand and affixed the seal of the Costa Mesa Sanitary District, this day of September 2008. C] Clerk of the Costa Mesa Sanitary District • 0 A • n U S&NIpgRy Costa Mesa Sanitary District F yC0'PpORA'��,�a. ... an Independent Special District Memorandum To: CMSD Board of Directors Staff From: Thomas A. Fauth, Assistant Manager Date: September 9, 2008 Subject: Costa Mesa Sanitary District Maintenance Supervisor Truck Requirement BACKGROUND: The Costa Mesa Sanitary District (CMSD) Maintenance Supervisor has a need for a District Pickup Truck to perform his duties. DISCUSSION: District Sewer Field Operations are based on CMSD employee and CMSD contractor personnel and combined equipment to maintain, operate and repair the District's 20 pump stations and 217 miles of sewer main lines. National Plant Services, Inc. contractor tasks revolve around maintenance line cleaning and CCTV work in support of CMSD Project #175 and JIMNI Systems, Inc. contractor tasks are directed at pump station repairs using contractor equipment. District crew field operations support these tasks in addition to pump station maintenance, specialized line cleaning (formerly known as "Hotspots "), emergency construction support, equipment and supplies management and transportation and additionally assigned operations support needs. Field Crew members use the District combination sewer cleaner and water truck to perform their line cleaning duties and in support of contractor operations. Field Crew members also have a need to use the service truck with the 3,000 pound hoist to service and maintain pump stations, transport heavy materials and equipment and respond to redirected assignments. Frequently during these times and events the CMSD Maintenance Supervisor must use his personal vehicle to perform his field duties, transport,equipment and materials and remain on -call to respond to emergencies, thus causing heavy wear and tear on his personal vehicle. District Staff and the District Maintenance Supervisor have reviewed these circumstances and determined there is sufficient need to acquire a dedicated District PickUp for the Maintenance Supervisor's primary vehicle use. Options considered included the following: 1. Acquire a new Chevy Silverado King Cab Pickup Truck; 2. Acquire a used Chevy Silverado King Cab PickUp Truck; 3. Transfer the service truck to the maintenance supervisor and acquire a replacement service truck with a higher capacity crane (8,000 pounds). CONSIDERATIONS: The District Yard is designed with an above ground storage tank for diesel fuel (Biodiesel). 2. All District vehicles acquired to date have diesel engines for reliability and long service life. 3. A Chevy Silverado is the minimum chassis requirement to tow the District generators and portable pumps as the need arises. 4. The Chevy Silverado 2500 PickUp is preferred over a Ford F250 PickUp due to the reliability of the diesel engines. 5. 2005 -2007 used PickUp Truck vehicles usually have 15,000 to 30,000 miles and are often specialized with first -owner wheels, specialized sound systems, lacking a towing package and unacceptable colors — the preferred color is white. 6. OPTION: A Chevy 6500 PickUp with an 8,000 lb crane starts at over $100,000.00 and is not the prime choice or need at this time. The current service truck can service 17 of the 20 pump stations. Contractor hoist rental is required for the largest three pump stations to remove, service and replace the pumps which averages once per year per pump station at pump station cost of up to $1,000.00. 7. Initial on -line searches identified used Chevy Silverado 2500 PickUp trucks start at $30,000. 8. The District acquired the quote for a new Chevy Silverado 2500 meeting District needs for $31,000 plus taxes registration. 9. Staff has met with City of Costa Mesa purchasing agents to identify and pursue government preferred purchase agreements and found acquiring quotes from local dealers often provided better costs. Staff is preparing a minimum requirements list to solicit local dealer bids. RECOMMENDATION: Staff recommends the CMSD Board of Directors authorize Staff to release a request for bid to local dealers to acquire the needed CMSD Maintenance Supervisor PickUp Truck with a not -to- exceed purchase limit of $40,000.00 and authorize the District Manager and Assistant Manager to make the award. is i EXHIBIT "A" SITE ACCESS AND LICENSE AGREEMENT THIS SITE ACCESS AND LICENSE AGREEMENT ( "License Agreement ") is made and entered into as of August , 2008 ( "Effective Date ") between COSTA MESA SANITARY DISTRICT. ( "CMSD "), and ORANGE COUNTY SANITATION DISTRICT ( "OCSD "). CMSD and OCSD are individually or collectively referred to herein as the "Party" or the 'Parties." This Agreement is made with reference to. the following facts: A. CMSD owns. and operates the Mendoza Pump Station in the Alley west of Mendoza Drive, north of the flood control channel, the real property being located at 2900 Mendoza Dr, Costa Mesa, CA 92626, commonly known as the Mendoza Pump Station ( "Property "); and B. OCSD is responsible for safely collecting, treating and disposing of wastewater generated by more than 2.5 million people living and working in Orange County, California; and C. As of the date of this Agreement, OCSD has informed CMSD that it intends to conduct a demonstration study to evaluate the effectiveness of utilizing hydrogen peroxide to reduce odor and corrosion in wastewater, and has identified Mendoza Pump Station as an ideal location for this study (the "Demonstration Study "); and D. As a reflection of its mutual and shared interest in treating sewage in the interest of the public's health, safety and welfare, CMSD intends to assist OCSD in carrying out the Demonstration Study; NOW, THEREFORE, in consideration of the mutual obligations, representations, and promises contained in this License Agreement, CMSD and OCSD hereby agree as follows: 1. Grant of Access. CMSD hereby grants OCSD (and its consultants and their subcontractors as appropriate) a temporary license to enter upon the Property for purposes of conducting'the Demonstration. Study, as more particularly described in the document attached as Exhibit "A." Such demonstration study will consist of two tanks and a conduit that will run through CMSD's sewer lines, which will contain the hydrogen peroxide for delivery within OCSD's lines downstream. It is acknowledged that CMSD lines will be used as a transportation conduit only for said lines and that the conduit will not allow the hydrogen peroxide to escape into CMSD. lines. CMSD will cooperate with OCSD, as necessary, to provide access to relevant areas of the Property. 2. Term. The license granted to OCSD to conduct the Demonstration Study shall expire on August 31, 2009, unless extended in writing by CMSD. I Equipment. In executing this License Agreement, CMSD understands that OCSD (or its.authorized representatives as appropriate) may bring onto the Property such equipment or machinery as may be reasonably necessary to conduct the Demonstration Study as long as the activity is consistent with the approvals given herein, including Exhibit A, and CMSD's operations are not impacted. 4. Unreasonable Interference: Prior Notice. In conducting the Demonstration Study, OCSD shall not interfere with CMSD's operations, if any, to the maximum extent possible. OCSD shall give CMSD not less than three (3) business days notice prior to initiating the Demonstration Study. OCSD personnel authorized to have access to the Property under this License Agreement shall include OCSD Staff with a need for access and OCSD's primary contractor, if any. CMSD and any lessees, licensees or agents of CMSD, if any, agree not to prohibit, interfere with or obstruct such entry or the Demonstration Study at the Property, and not to cause or permit interference or obstruction by others. 5. Restoring_ Condition of Prosy. OCSD agrees to minimize, to the extent practicable, interference with the activities of CMSD's employees, guests, customers, tenants, occupants and invitees on and to the Property, to maintain its equipment, hazards and other materials in an orderly manner while they are located on the Property, and to remove all debris, trash, equipment and other materials used or caused by OCSD immediately upon completion of the Demonstration Study. Additionally, OCSD agrees to, at the completion of each day's work, restore the Property to as close to the same condition as it existed at the commencement of that day, to the maximum extent feasible. Upon completion of the Demonstration Study, OCSD at its sole cost, shall restore the Property to as close to the same condition as before the commencement of the Demonstration Study to the maximum extent feasible to the reasonable satisfaction of CMSD. OCSD, at its sole cost, is responsible for the lawful disposal of all chemicals, compounds, and other products and materials it brings onto the property. 6. As -Is. In entering the Property, OCSD accepts the Property conditions as may is exist from time to time without any representation or warranty of CMSD, and without any duty of CMSD to warn of any conditions. Accordingly, OCSD agrees to assume all risks associated with entry and presence on the Property and releases CMSD from any and all liability that might arise from the condition of the property. 7. Preparatory Activities. OCSD agrees to assume full responsibility for determining the presence or absence of underground utilities and structures prior to conducting subsurface work at the Property, and to perform all other relevant preparatory work. OCSD also agrees to provide appropriate notification to, and obtain all required permits from, applicable regulatory authorities prior to conducting work at the Property. 8. No Nuisance. OCSD agrees that it will maintain no nuisance on the property and will not allow odors or noise to unreasonably impact neighboring properties. 9. Indemnity. OCSD agrees to indemnify, defend, save and hold harmless CMSD, its partners, agents, officers, members and representatives against all losses, costs, expenses and damages suffered or incurred by CMSD, and the beneficiaries, employees, officers, members and agents of CMSD, caused by CMSD's approval of this License Agreement or by OCSD's activities related to this License Agreement, including the activities of its contractor and other agents and representatives. 10. Safety and Site Condition. OCSD shall conduct its operations in a safe manner in compliance with all laws, including, but not limited to, environmental laws, and shall cooperate in maintaining the site in a safe, clean and orderly condition. 2 -0 • C, 11. Sole Cost of OCSD. OCSD agrees that any and all work performed at, near, beneath or related to the Property shall be at the sole cost and expense of OCSD. OCSD agrees to keep the Property free and clear of all liens. OCSD agrees to reimburse CMSD for the actual costs of water, electricity, and other utility services, if any, as used by OCSD. 12. Insurance. OCSD shall, during the term of this License Agreement and at all times during which access is available to them, require all contractors or subcontractors pursuant to this License Agreement, and their employees and agents, to maintain insurance. with the following coverage: (i) Workers Compensation with statutory limits; . (ii) Automobile Liability with $1,000,000 single limit or equivalent; and, (iii) Comprehensive General Liability, with $2,000,000 single. limit or. equivalent OCSD shall cause CMSD to be named as an additional insured on each contractor and subcontractor's Comprehensive General Liability insurance policy and shall be provided with an endorsement of said policies. Said endorsements shall ,remain in effect during the term of the License Agreement. . 13. : Limited Access. OCSD agrees that entry upon the Property shall be limited to the extent necessary or desirable for the performance of the Demonstration Study for the purposes expressed in this License Agreement. 14: Temporary License. This License Agreement is intended and shall be construed as a temporary license to enter and conduct the Demonstration Study upon the Property, and not as a grant of easement or any other interest in the Property. Except as expressly set forth herein, no other rights are created by this License Agreement. 15. Attorneys' Fees. If either of the Parties is required to engage an attorney and institute an action in order to enforce any of the provisions of this License Agreement, the prevailing Parry shall be entitled to reasonable attorneys' fees, expert witness fees and court costs which may be incurred in connection therewith. .16. Binding on Successors. This License Agreement shall be binding upon the Parties to this License Agreement and their respective successors, representatives, heirs and assigns. 17. No Waiver. It is further understood and agreed that no failure or delay in exercising any right, power or privilege hereunder shall operate as a waiver thereof, nor shall any single or partial exercise thereof preclude any other or further exercise thereof or the exercise of any right, power or privilege hereunder. Any waiver of any of the rights of CMSD hereunder must be in a writing signed by CMSD. 9 18. Assignability. OCSD shall not assign this License Agreement nor any rights . hereunder without the prior written consent of CMSD, which may be given or withheld in CMSD's sole and absolute discretion. 19. Choice of Law. The terms of this License Agreement shall be construed pursuant to the laws of the State of California. 20. Further Acts. For the duration of this License Agreement, each Party will, whenever requested to do so by the other Party, execute, acknowledge and deliver, or cause to be executed, acknowledged or delivered, any and all such further instruments, documents and do any and all other acts as may be necessary to accomplish the intent of this License Agreement. OCSD shall obtain all permits necessary from the City of Costa Mesa for the performance of the Demonstration Study, including, but not limited to, building permits, engineering permits and fire prevention permits. 21. Entire Agreement. This License Agreement constitutes the entire agreement and understanding between the Parties pertaining to this subject matter and supersedes all prior or contemporaneous agreements and understanding, both written and oral, pertaining to the subject matter hereof. 22. Interpretation. This License Agreement will be interpreted according to the fair meaning of its terms and not strictly for or against any Party hereto. . 9 23. Modification. The provisions of this License Agreement may only be amended, modified or waived by written agreement executed by both Parties. Each person signing warrants that they have the authority to bind the party. 24. Severability. If any provision of this License Agreement is held to be invalid or unenforceable for any reason, the remaining provisions shall continue in full force and effect without being impaired or invalidated in any way. 25. Notice. All notices or other documents (collectively "notices ") given hereunder shall be in writing and shall be addressed the recipient and sent by personal delivery or United States certified mail, postage prepaid. Unless and until otherwise notified, the address of each of the parties for the giving of Notices shall be: If to CMSD: Robin B. Hamers Manager/District Engineer Costa Mesa Sanitary District 628 W. 19`x' Street Costa Mesa, CA 92627 • M 0 I With Copy to: Joan Revak Clerk of the District Costa Mesa Sanitary District 628 W. 19`x' Street Costa Mesa, CA 92627 If to OCSD: Brian.Reed Orange County Sanitation District Operations & Maintenance Process Engineering Division 10844 Ellis Avenue Fountain Valley, CA 92708 With Copy to: Carla Dillon Engineering Supervisor Orange County Sanitation District Operations & Maintenance Process Engineering Division a 10844 Ellis Avenue Fountain Valley, CA 92708 IN WITNESS WHEROF, the, parties have executed this License Agreement on the date set forth below their respective signatures. ORANGE COUNTY SANITATION DISTRICT By:_ Its: COSTA MESA SANITARY DISTRICT Dated: Dated: By: By: Its: Its: E i RESOLUTION NO. 2008-759 A RESOLUTION OF THE BOARD OF DIRECTORS OF THE COSTA MESA SANITARY DISTRICT AUTHORIZING A GRANT APPLICATION TO THE CALIFORNIA INTEGRATED WASTE MANAGEMENT BOARD WHEREAS, Public Resources Code sections 40000 et seq. authorize the California Integrated Waste Management Board ( "CIWMB ") to administer various Grant Programs in furtherance of the State of California's (State) efforts to reduce, recycle and reuse solid waste generated in the State thereby preserving landfill capacity and protecting public health and safety and the environment; and WHEREAS, in furtherance of this authority, the CIWMB is required to establish procedures governing the application, awarding, and management of the grants; and WHEREAS, Grant Application procedures require an Applicant's governing body to authorize by resolution its approval for submittal of the Grant Application(s) identified below, and the designation by job title of the individual authorized to execute all Grant documents on behalf of the Costa Mesa Sanitary District ( "CMSD "); and WHEREAS, if awarded, the CMSD will enter into a Grant Agreement with the CIWMB for implementation of said Grant(s); NOW, THEREFORE, BE IT RESOLVED that the Board of Directors of the CMSD authorizes the submittal of application(s) to the CIWMB for all grants for which the CMSD is eligible. BE IT FURTHER RESOLVED that this authorization is effective from September 20, 2008 through September 20, 2012; BE IR FURTHER RESOLVED that the Assistant Manager, or his /her designee, is hereby authorized and empowered to execute in the name of the CMSD all grant documents, including, but not limited to, applications, agreements, amendments and requests for payment, necessary to secure grant funds and implement the approved grant project. PASSED AND ADOPTED by the Board of Directors of the Costa Mesa Sanitary District at a regular meeting thereof held on the day of 2008. President Secretary STATE OF CALIFORNIA ) COUNTY OF ORANGE ) SS CITY OF COSTA MESA ) I, Joan Revak, Clerk of the Costa Mesa Sanitary District, hereby certify that the above and foregoing Resolution No. 2008 -759, was duly and regularly passed and adopted by said Board of Directors at a special meeting thereof held on the 18th day of September 2008. IN WITNESS WHEREOF, I have hereunto set my hand and affixed the seal of the Costa Mesa Sanitary District, this day of 2008. Clerk of the Costa Mesa Sanitary District • • • ,r, —6 ALAN R. BURNS JOHN R. HARPER' COLIN R. BURNS OF COUNSEL NDI A. CURTIN* MICHAEL MONTGOMERY' LAW OFFICES OF HARPER & BURNS LLP A LIMITED LIABILITY PARTNERSHIP INCLUDING A 1111.51ONAL CORPORATION 453 S. GLASSELL STREET ORANGE, CALIFORNIA 92866 (714) 771 -7728 FAX (714) 744 -3350 'A PROFESSIONAL CORPORATION To: Honorable President and Board of Directors From: District Counsel Date: August 22, 2008 RIVERSIDE / SAN BERNARDIVO (951) 674 -0698 RECEIVED AUG 2 5 2008 COSTA MESA SANITARY DISTRICT Re: Selected Laws All Public Officers Should Know (Updated August 22, 2008) The following is an outline of the most important laws you should know: The Brown Act The Brown Act requires all public meetings of the Board to be open to the public. The Brown Act prohibits even informal meetings that are not open to the public. The following general rules may be applied: 1. Whenever a quorum of the Board is together, there is the possibility that a violation may occur if the public's business is discussed outside of a public meeting. 2. A quorum of the Board may get together at a purely social occasion, provided that none of the public's business is discussed. 3. The only sure way not to violate the Brown Act when a quorum of the Board members is going to be present at the same time is to notice the event as a public meeting. The Brown Act requires that all matters to be discussed by the body must be on the agenda 72 hours before the meeting. Some exceptions to this rule exist. One exception is when the need to take action arose after the agenda was prepared. The Board must make two findings before it can consider the item: (1) that the need to take action arose after the agenda was prepared and (2) that there is some need to take action at that time. The Brown Act has also recently been amended to formally codify the "seriatim meeting" subterfuge as a violation. This involves two board members getting together and then one of the two reporting what they had decided to the third board member, etc., until a majority had received such input. The Brown Act has also been amended to provide that the Brown Act is also violated if fax machines or use of the Manager's "polling" of the Board also produces a consensus outside of a properly noticed public meeting. Costa Mesa Sanitary District Selected Laws August 22, 2008 Paee 2 There are exceptions to the open meeting requirement that allow "closed session" discussions for real property negotiations to discuss litigation or to discuss personnel or labor relations matters. A knowing violation of the Brown Act is a misdemeanor. The Political Reform Act of 1974 The Political Reform Act has both conflict of interest prohibitions and disclosure elements to it. With respect to conflicts of interest, you should be aware that there is a prohibition against public officials making or in any way attempting to use an official position to influence a decision in which he /she knows or has reason to know he /she has a financial interest. Disqualifications on the record and abstention on the vote are required. Generally, a "financial interest" includes a decision that is reasonably foreseeable to have a material financial effect on the official or his/her family on: • A business entity in which the official has an investment of $2,000 or more, • Real property in which the official has an interest of $2,000 or more, • • Any source of income of $500 or more received or promised within 12 months of the time the decision is made, • Any business entity in which the official is an officer or management person, or • Any donor of gifts currently valued at $390 or more received or provided within 12 months of the time the donation is made. This amount is adjusted every odd year pursuant to the change in the Consumer Price Index (CPI). There are regulations and opinions that further define and refine these general rules. The disclosure requirements impose a duty to file assuming office and leaving office statements, as well as annual statements. Income, ` investments, real property interests and gifts over specified amounts must be reported. Government Code Section 84308 Government Code Section 84308 provides a special rule that only applies to appointed officials. As an elected Director, this rule would not apply to your actions as a Director of the Costa Mesa Sanitary District but would apply to your appointed position on other bodies such as the Orange County Sanitation District, LAFCO or Orange County Flood Control. The rule basically disqualifies a person who is appointed to a body from voting or taking action on a license, Costa Mesa Sanitary District Selected Laws August 22, 2008 Page 3 permit, or other entitlement matter involving a party who has given that person $250 or more as a contribution (including political contributions) within the past 12 months. Furthermore, such a person may not accept such a contribution for three months after rendering such a decision. The rule actually prohibits "soliciting, accepting, or directing" such a contribution while the matter is pending before the body. It also requires disclosure and abstention if the contribution was received within 12 months but while the matter was not pending if the matter later comes before you for action. The Contractual Conflict of Interest Prohibition Public officers and employees are prohibited from being financially interested in any contract made by them in their official capacity. A violation can occur from attempting to influence action as well as actually voting. Incompatibility of Office A public officer or employee may not engage in any employment, activity or enterprise that is inconsistent, incompatible or in conflict with the duties of his/her public office. If a second incompatible office is assumed, you automatically vacate the first office. Misuse of Government Property It is a crime to misuse public property. This means that an official may not use public facilities, personnel, or supplies for his/her own personal use. Former Orange County Supervisor Battin went to jail for using government staff and copying machines to do campaign work. Misuse of Office for Political Influence It is unlawful to use, promise or threaten any person with your official position to gain political influence or for any other corrupt consideration. Gift Limit There is now a prohibition on accepting any gift in excess of $390 from any single source. Honoraria Prohibition You are prohibited from accepting money for speeches, articles written or conferences attended. LJ Costa Mesa Sanitary District Selected Laws August 22, 2008 Page 4 Passes and Discounts from Transportation Companies You may not accept passes or discounts from transportation companies given to you because you are a public official. This Constitutional provision (Article XII, Section 7) had its genesis in early California history because of the relationship between the state and the railroads. Acceptance of such a pass or discount causes a forfeiture of office. The Sunshine Law AB 1234 — Stats 2005 established requirements that expenses and per diems meet certain criteria and that Directors must report on each event attended at District expense. Directors are also required to attend ethics training. Penal Code Sections 85 & 86 — Trading of Votes and Government Coercion to Obtain Votes Illegal and a Crime Penal Code Sections 85 & 86 (SB 1308) were enacted in response to the Riverside Board of Supervisors threatening cities that if they did not approve an endangered species plan, the Board of Supervisors would take punitive action towards those cities through County action/inaction. The law now provides that it is unlawful to either trade votes on a government action or to bribe, threaten or use a vote or other government action to coerce another government vote. These crimes are punishable by 2 -4 years in prison, substantial fines and the forfeiture of office. Miscellaneous Federal Laws In addition to the state laws identified in this memo, federal laws may also be implicated by a local official's action. Southern California has seen a number of prosecutions for corruption that were filed by federal prosecutors. "Mail fraud" is a favorite tool. The essence of the charge is a scheme to deprive citizens of honest services by the use of the mail or electronic communications. The theory is that a public official owes a duty of loyalty and honesty to the public and that duty is violated when he /she acts for personal interests and not the public interest. Many of the city officials prosecuted received kickbacks or bribes and a substantial amount of these cases involve the trash hauler and other companies that have city contracts. RICO (racketeering), interstate extortion and income tax evasion are other federal laws used to prosecute local officials. Revolving Door Limits State law prohibits a local elected official, chief administrative officer of a county, city manager, or general manager or chief administrator of a special district who held a position with a local government agency from representing a client in front of his/her former agency for one year after leaving the employment of that agency. (Gov. Code § 87046.3.) 0 Costa Mesa Sanitary District Selected Laws • August 22, 2008 Page 5 Gifts to an Agency (FPPC Regulation 18944.2) Gifts to an agency must now be reported within 30 days of receipt on an 801 Form. The FPPC encourages seeking advice on gifts of food and drink. There are special rules for travel and conferences. Form 801 must be posted online for the public to review. Directing Charitable Contributions Charitable and other donations to nonprofit organizations that are made at the behest of a candidate who is an elected officer must be reported to the FPPC if over $5,000. The usual situation is when an elected official asks a major corporation to donate to a charity.and then the elected official receives some recognition for using his influence to obtain the donation. (Gov. Code § 82015(b)(2)(3).) Because the above is merely a summary of the laws you should be familiar with, please use it only to spot issues. I encourage you to contact me for greater elaboration if you believe one of these laws may apply to a particular situation. RI ly submitted, Alan R. Burns District Counsel cc: Manager/District Engineer Staff • 10" R. HARPER' ALAN R. BURNS COLIN R. BURNS OF COUNSEL JUDI A. CURTIN* MICHAEL MONTGOMERY' THOMAS W. ALLEN LAW OFFICES OF HARPER & BURNS LLP A LIMITED LIABILITY PARTNERSHIP INCLUDING A PROFESSIONAL CORPORATION 453 S. GLASSELL STREET ORANGE, CALIFORNIA 92866 (714) 771 -7728 FAX (714) 744 -3350 www.halperbumsxom •A PROFESSIONAL CORPORATION To: Honorable President and Board of Directors From: District Counsel Date: August 22, 2008 Re: Selected Laws RIVERSIDE / SAN BERN.ARDINO (951) 674 -0698 RECEIVED AUG 2 5 2008 COSTA MESA SANITARY DISTRICT There are two important updates to the Selected Laws You Should Know memo that is given to each Director upon entering office: Gifts to an Agency (FPPC Regulation 18944.2 — Form 801) (Effective 7/01/08) This is new. It requires that gifts to an agency must be reported within 30 days on the 801 form. While it was well - intentioned and aimed, at big name politicians who were flying to China on trade missions, it may require the reporting of a box of chocolates that everyone shares. The FPPC's Question and Answer document encourages that agencies call the FPPC for advice on these questions. The new rules require that an agency head or designee has to determine how a gift is distributed and has to identify a public purpose for the gift and not select himself/herself as the recipient. Special rules apply for travel and conferences paid for by third parties. The completed forms must be posted online for public viewing. Directing Charitable Contributions (Government Code § 82015(b)(2)(3)) The law provides that if a legislative, governmental or charitable payment of $5,000 or over is made at the behest of a candidate who is an elected officer, the contribution must be reported to the FPPC within 30 days. Although this law has been on the books for some years, as a result of attendance at AB 1234 ethics seminars, the directing of charitable contributions is apparently a common practice. This would mean that if the local mayor asked a big corporation in town to donate to the local charity, there would be a reporting obligation although the mayor received no direct benefit other than the prestige of having "arranged" the donation. • Costa Mesa Sanitary District Selected Laws August 22, 2008 Page 2 The Selected Laws memo is not intended to cover every scenario but is simply provided for issue spotting in frequently encountered situations and as the very basic information you need to know. A new memo is attached Respec lly submitted, Alan R. Burns District Counsel cc: Manager/District Engineer Assistant Manager • .7 • Page 1 of 1 Joan Revak From: David Cordero [DCordero @mwdoc.com] — Sent: Thursday, September 04, 2008 10:51 AM To: David Cordero Subject: ISDOC: Executive Committee Election The next meeting of the Independent Special Districts of Orange County ( ISDOC) will be Thursday, October 30, 2008, from 11:30 am — 1:00 pm in the MWDOC /OCWD Joint Board Room (18700 Ward Street, Fountain Valley). At this meeting, we will be electing members to the ISDOC Executive Committee for two -year terms that run January 1, 2009 — December 31, 2010. If you are interested in running for a position on the ISDOC Executive Committee, please contact me by Thursday, September 25th. A list of candidates will be included with the formal meeting notice that will be sent out the following week. The positions to be elected and their general areas of responsibility are: 1) President - presides at all ISDOC meetings; appoints committees 2) 1 st Vice President - meeting programs 3) 2nd Vice President - membership matters 4) 3rd Vice President - legislative matters 5) Secretary - maintains meeting records; correspondence to members 6) Treasurer - maintains ISDOC financial records If you have any questions please do not hesitate to call or email me. -David David J. Cordero Director of Government Affairs Municipal Water District of Orange County 714.593.5012 714.964.5930 fax dcordero@mwdoc.com www.mwdoc.com 9/4/2008