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Agenda Packets - Board - 2008-07-16
K, iaar�-� District Costa Mesa Sam ... an Independent Special District Art ferry President Arlene Schafer Vice President Jim Ferryman Director Bob ®oten Secretary Gary Monahan Director • Regular Meeting — Wednesday, July 16, 2008 RECOMMENDED ACTION I. CALL TO ORDER — 5:30 p.m. — 628 W. 19th Street, Costa Mesa II. PLEDGE OF ALLEGIANCE — Director Ooten III. INVOCATION — Thomas Fauth IV. ROLL CALL (If absences occur, consider whether to deem those absences excused based on facts presented for the absence — such determination shall be the permission required by law.) V. CONSENT CALENDAR - All matters listed under the Consent Calendar are considered to be routine and will be enacted in one motion in the form listed below. There will be no separate discussion on these items prior to the time the Board votes on the motion, unless members of the Board request specific items to be emoved from the Consent Calendar for discussion, in which event the item will be removed from the Consent Calendar and considered in its normal sequence on the agenda. Reports Minute Approval 1. Recycling Committee — June 23, 2008 2. Regular Meeting — June 23, 2008 Protecting our community's health by providing solid waste and sewer collection services. www.crosdcaAov Costa Mesa. Sanitar� District AGENDA • 3. Special Meeting — July 9, 2008 Manager's Reports 4. Refunds 5. Occupancy Report and payment to Costa Mesa Disposal — June 2008 6. Monthly SSO Report to State Water Resources Control Board 7. Minutes of Human Resources Meeting held June 26, 2008 Engineer's Reports 8. Project Status Report Treasurer's Reports 9. Financial Reports as of June 30, 2008 10. Treasurer's Reports as of June 30, 2008 11. Warrant Register for the month of June 2008 in the amount of $774,357.13 12. Directors' Compensation and Reimbursement of Expenses for the Month of June 2008 VI. WRITTEN COMMUNICATIONS VII. PUBLIC COMMENTS VIII. MANAGER'S REPORTS A. CLOSED SESSION July 16, 2008 Page 2 RECOMMENDED ACTION No Refunds Approve Receive & File Receive & File Receive & File Approve Approve Ratify Payments Approve Compensation & Ratify Expenses ND OF CONSENT CALENDAR-------------------------------------- - - - - -- 1. Personnel Evaluations of all District Employees (Government Code Section 54957) 2. To provide Authority to the District's Labor Negotiator, Robin Hamers, Regarding all Unrepresented Employees (Government Code Section 54957.6) B. District Yard — 174 W. Wilson Street — CMSD #187 1. Update on Design Phase Accept Report C. CMSD Strategic Plan • 1. Year 2007/2008 Additional Strategic Planning Action Items Accept Report Protecting our community's health by providing solid waste and sewer coClection services. www.crosdcaov Costa Mess Safitay-O :District July 16, 2008 AGENDA Page 3 RECOMMENDED J. Recycling Committee — Monday, July 14, 2008,12:00 p.m., • CMSD Board Room, 628 W. 19th Street, Costa Mesa (Directors Ooten and Monahan) 1. Recycling Committee Goals for 2007/2008 Receive & File 2. Guest Attendees: Melanie Eustice & Mike Balliet, City of Costa Mesa Accept Report 3. Food Recycling Accept Report 4. Disposal of Residential Grease in CMSD Trash Collection Program Accept Report 5. IWMD Sub - Regional Meetings and Grant Program Consider a. Composting Seminar Event to be hosted by the City of Accept Report Costa Mesa and CMSD b. Status of Collection of Batteries and CFLs at Orange Coast Accept Report College Recycling Center 6. Large Item Collection — June 16 through August 22, 2008 Accept Report 7. Partnerships with OCSD a. Biosolids Accept Report • b. No Drugs Down the Drain Accept Report 8. Report on Other CMSD Recycling Programs Accept Report Protecting our community's health by providing solid waste and sewer collection services. www.crosdca.ov ACTION D. Sewer System Committee 1. Report on meeting held July 9, 2008 Accept Report 2. Transfer of Sewers from OCSD to CMSD Consider 3. Project #186 Sewer Lateral Assistance Program Update E. Recycling Reports 1. Waste Diversion Report — June 2008 Receive & File F. Contract Payment to CR Transfer for Recycling Services and Disposal 1. Payment for June 2008 Services Ratify G. Ordinance Enforcement Officer's Report Accept Report H. Update on Yearly Public Hearing on Sewer & Trash Collection Rates Review Engineer's Report I. City /Districts Liaison Committee Meeting — July 11, 2008 Accept Report (Directors Ferryman and Monahan) J. Recycling Committee — Monday, July 14, 2008,12:00 p.m., • CMSD Board Room, 628 W. 19th Street, Costa Mesa (Directors Ooten and Monahan) 1. Recycling Committee Goals for 2007/2008 Receive & File 2. Guest Attendees: Melanie Eustice & Mike Balliet, City of Costa Mesa Accept Report 3. Food Recycling Accept Report 4. Disposal of Residential Grease in CMSD Trash Collection Program Accept Report 5. IWMD Sub - Regional Meetings and Grant Program Consider a. Composting Seminar Event to be hosted by the City of Accept Report Costa Mesa and CMSD b. Status of Collection of Batteries and CFLs at Orange Coast Accept Report College Recycling Center 6. Large Item Collection — June 16 through August 22, 2008 Accept Report 7. Partnerships with OCSD a. Biosolids Accept Report • b. No Drugs Down the Drain Accept Report 8. Report on Other CMSD Recycling Programs Accept Report Protecting our community's health by providing solid waste and sewer collection services. www.crosdca.ov Costa Mesa Samtra-rvq District July 16, 2008 AGENDA Page 4 RECOMMENDED ACTION IX. ENGINEER'S REPORTS A. Waste Discharge Requirements (WDR) Update B. Project #183 System -Wide Sewer Repair — Project "A" Make Findings by a 4/5 Vote to Dispense with Bidding Procedure & Award Construction Contract X. TREASURER'S REPORTS A. CR &R - Resolution of Contractual Interpretations 1. Fiscal Year 2007 -2008 Consider 2. Follow -up to Special Meeting held July 9, 2008 Consider 3. Split of Additional Container Charge for Fiscal Year 2008 -2009 Update B. Proposed 2008 -2009 FOG Charge as Shown on Rate Hearing Postcard Update XI. ATTORNEY'S REPORTS A. Resolution No. 2008 -755 — Approving Bruce Mattern, P.E., as Permanent Adopt Resolution Alternate District Engineer B. Agreement with Bruce Mattern, P.E. as Permanent Alternate District Engineer Consider C. Resolution No. 2008 -756 — Ordering that Publication of Ordinance No. 69 Clarifying the Manager /District Engineer's Change Order Authority has been Published D. Claim by Back Bay Center, Ltd. for Property at 2651 -2675 Irvine Avenue (CMSD Project #168 — Irvine Pump Station Relocation) E. Discussion on Board Compensation for a Day's Service as a Director XII. LOCAL MEETINGS (Includes Reports by all Directors Representing CMSD) A. Orange County Sanitation District (OCSD) (Director Ferryman) B. Santa Ana River Flood Protection Agency (SARFPA) (Director Perry) 1. Meeting held June 26, 2008 C. Independent Special Districts of Orange County ( ISDOC) (Director Schafer) 1. ISDOC Quarterly Meeting — Thursday, July 31, 2008, 11:30 a.m At MWDOC /OCWD Joint Board Room, Fountain Valley Adopt Resolution Reject Claim Accept Report Accept Report Accept Report Accept Report Accept Report Consider Attendance Protecting our community's health by providing solid waste and sewer collection sen4ces. www.crosdcaAov Costa Mesa Sanitaq District July 16, 2008 AGENDA Page 5 • RECOMMENDED ACTION D. Local Agency Formation Commission ( LAFCO) Accept Report 1. FY 2008 -2009 LAFCO Costs Allocated to CMSD in the amount Approve Payment $15,332.75 E. California Special Districts Association (CSDA) Accept Report (Director Schafer) 1. 391h Annual Conference & Exhibitor Showcase Consider Attendance September 22 -25, 2008, Irvine by Board & Certain Staff Members a. Reception for Incoming CSDA President in the Update amount of $1,250.00 F. Special District & Local Government Institute Administration Seminar Accept Report June 26 -28, 2008 — San Diego (President Perry and Director Ooten) F. Other Meetings Qualifying for Reimbursement under CMSD Report on Matters Ordinance No. 55, Operations Code Section 3.01.030 Pertaining to CMSD XIII. OLD BUSINESS �. NEW BUSINESS A. Election November 4, 2008 Accept Report B. Proclamation for Director Ferryman for Service to the Orange County Presentation Sanitation District XV. ORAL COMMUNICATIONS AND DIRECTOR COMMENTS XVI. ADJOURNMENT Protecting our community's health by providing soCuf waste and sewer coflection services. ,qov L] COSTA MESA SANITARY DISTRICT _ MINUTES OF RECYCLING COMMITTEE MEETING June 23, 2008 The Costa Mesa Sanitary District Recycling Committee met at 12:00 p.m. at 628 W. 19th Street, Costa Mesa. Directors Present, Bob Ooten, Jim Ferryman Staff Present: Rob Hamers, Tom Fauth, Joan Revak, Sherry Kallab, Denise Gilbert, Jane[ Jackson Director Ooten called the meeting to order at 12:00 p.m. I. Recycling Committee Goals The Committee reviewed the Recycling Committee goals and made revisions to be incorporated into the July 2008 update. II. Guest Attendees Melanie Eustice & Mike Balliet of the City of Costa Mesa will be guests at the July 14, 2008 Recycling Committee meeting. III. IWMD Sub - Regional Meetings and Grant Program A. COMPOSTING SEMINAR EVENT TO BE HOSTED BY THE CITY OF COSTA MESA AND THE CMSD Mr. Fauth reported the earth machines are scheduled for delivery on June 26, 2008 and another event will be hosted in the future. A vermi- composting demonstration for Newport -Mesa Unified School District teachers will be held in October 2008. Protecting our community's health by providing solid waste and sewer coQection services. www.crosdca.aov /�y,5AN7TgP�.,\ Costa Mesa Sanitary District Minutes of Recycling Committee Meeting June 23, 2008 Page 20 B. STATUS OF COLLECTION OF BATTERIES AND CFLS AT ORANGE COAST COLLEGE RECYCLING CENTER Mr. Fauth reported the three -party agreement with the City of Costa Mesa and Orange Coast College Recycling Center for collection of batteries and CFLs is in process for approval and signatures from the three agencies. The support from the City and the District will allow residents to drop off all their electronic items at OCC Recycling Center rather than take the batteries and CFLs to another location. IV. Large Item Collection Ms. Revak reported the annual Large Item Collection program began on June 16 and will run through August 22, 20086 A progress report will be provided at the next Recycling Committee meeting. V. Partnership with OCSD A. Biosolids Director Ooten presented an informative primer on Biosolids providin g CMSD staff with an understanding of the sewage treatment process. The CMSD will be partnering with OCSD by utilizing biosolids compost at the District HQ and the future District Yard. B. No Drugs Down the Drain The CMSD will also be partnering with OCSD to campaign against the disposal of medicine down the drain as medicine has been found to survive the sewage treatment process and adversely affect aquatic life. Ms. Revak presented an outreach ad to be placed in the quarterly City of Costa Mesa Community News and Recreation Review by the Sanitary District. VII. Public Comments No members of the public were in attendance. Director Ooten adjourned the meeting at 1:12 p.m. n U Secretary President Protecting our community's health by providing solid waste and sewer collection services. ,qov • a COSTA MESA SANITARY DISTRICT MINUTES OF BOARD OF DIRECTORS REGULAR MEETING JUNE 239 2008 CALL TO ORDER The Board of Directors of the Costa Mesa Sanitary District met in regular session on June 23, 2008, at 5:30 p.m. at 628 W. 19th Street, Costa Mesa. President Perry called the meeting to order at 5:30 p.m. PLEDGE OF ALLEGIANCE Director Schafer led the Pledge of Allegiance. INVOCATION Mr. Fauth gave the invocation. ROLL CALL DIRECTORS PRESENT: Art Perry, Bob Ooten, Arlene Schafer, James Ferryman DIRECTORS ABSENT: Gary Monahan; excused for medical reasons STAFF PRESENT: Robin B. Hamers, Manager /District Engineer; Alan Burns, Legal Counsel; Tom Fauth, Assistant Manager; Joan Revak, Board Secretary/Program Manager /Clerk of the District; Marc Davis, Treasurer; Sherry Kallab, Management Analyst; Denise Gilbert, Public Outreach Coordinator; Debbie Bjornson, Permit Processing Specialist; Janel Jackson, Office Specialist II OTHERS PRESENT: Mr. Dan Worthington, 2963 Mindanao Drive, Costa Mesa 0 Ms.Gina Fauth, 1079 Visalia, Costa Mesa CMSD REGULAR BOARD OF DIRECTORS MEETING HELD JUNE 23, 2008 CONSENT CALENDAR PAGE 2 Director Schafer motioned to approve the Consent Calendar. Director Ooten seconded Motion carried 4 -0. - REPORTS MINUTE APPROVAL Minutes of Sewer System Committee Meeting, May 14, 2008 Minutes of City /Districts Liaison Committee Meeting, May 16, 2008 Minutes of Recycling Committee Meeting, May 19, 2008 Minutes of Investment Oversight Committee Meeting, May 22, 2008 Minutes of Regular Meeting, May 22, 2008 The Minutes of the Sewer System Committee Meeting of May 14, 2008, were approved as distributed. The Minutes of the City /Districts Liaison Committee Meeting of May 16, 2008, were approved as distributed. The Minutes of the Recycling Committee Meeting of May 19, 2008, were approved as distributed. The Minutes of the Investment Oversight Committee Meeting of May 22, 2008, were approved as distributed. The Minutes of the Regular Meeting of May 22, 2008 were approved as distributed. Minutes of Sewer System The Minutes of the Sewer System Committee Committee Meeting, June Meeting of June 11, 2008, were approved as 11, 2008 distributed. MANAGER'S REPORTS REFUNDS There were no refunds for the month of May 2008. • 0 ,7 CMSD REGULAR BOARD OF DIRECTORS MEETING PAGE 3 HELD JUNE 23, 2008. Minutes of Human The minutes of the Human Resources meeting Resources Meeting held held May 28, 2008 were accepted as submitted. May 28, 2008 Minutes of Human The minutes of the Human Resources meeting Resources Meeting held held June 18, 2008 were accepted as submitted. June 18, 2008 ENGINEER'S REPORTS Project Status Report The Project Status Report dated June 2008 was accepted as submitted. TREASURER'S REPORTS Financial Report as of The Financial Report as of May 31, 2008 was ® May 31, 2008 accepted as submitted. Occupancy Report and The Trash Occupancy Count documented an Payment of $196,557.28 increase of 5 units for the occupancy report for to Costa Mesa Disposal - solid waste collection as of June 1, 2008. - June 2008 - Therefore, the total for June is 21,469. Board directed Staff to prepare a warrant for $196,557.28 for June 2008 collection based on occupancy report. Said payment in the amount of $196,557.28 to Costa Mesa Disposal to be ratified on the July 2008 warrant register. Monthly Spill Report to The Monthly Spill Report to the State Water State Water Resources Resources Control Board (SWRCB) for May 2008 Control Board was accepted as submitted. Minutes of Safety /Loss The minutes of the Safety /Loss Control Committee Control Committee meeting held May 21, 2008 were accepted as Meeting held submitted. May 21, 2008 Minutes of Human The minutes of the Human Resources meeting Resources Meeting held held May 21, 2008 were accepted as submitted. May 21, 2008 Minutes of Human The minutes of the Human Resources meeting Resources Meeting held held May 28, 2008 were accepted as submitted. May 28, 2008 Minutes of Human The minutes of the Human Resources meeting Resources Meeting held held June 18, 2008 were accepted as submitted. June 18, 2008 ENGINEER'S REPORTS Project Status Report The Project Status Report dated June 2008 was accepted as submitted. TREASURER'S REPORTS Financial Report as of The Financial Report as of May 31, 2008 was ® May 31, 2008 accepted as submitted. CMSD REGULAR BOARD OF DIRECTORS MEETING PAGE 4 HELD JUNE 23, 2008 Treasurer's Report as of The Treasurer's Report as of May 31, 2008 was May 31, 2008 accepted as submitted. Warrant 2008 -12 for-May - Warrant Resolution #CMSD 2008 -12 was 2008 in the amount of approved, authorizing the President and Secretary $815,518.86 to sign the warrant ratifying the payment of certain claims and demands, and specifying the funds out of which the same were paid in the amount of $815,518.86. Directors Expenses for Director Compensation and Expense the Month of May 2008 Reimbursements for the Month of May 2008 were approved and ratified as follows: President Perry: $663.00 Vice President Schafer: $1326.00 + $63.47 Director Ooten: $1326.00 + $36.85 + $55.00 Director Ferryman: $884.00 Director Monahan: $884.00 • END OF CONSENT CALENDAR 0 --------------------------------------------------------------------------------------------------------------- - - - - -- WRITTEN COMMUNICATIONS There were no written communications. PUBLIC COMMENTS Mr. Dan Worthington thanked the Board and Staff for the Liaison Committee meeting comment regarding unsolicited trash left at residents' doorsteps. Mr. Dan Worthington expressed his disappointment regarding manhole covers on Mr. John Moorlach's street being loose and not fixed upon request and suggested it be fixed immediately. Mr. Harriers reported that Karl Dulake had already responded and secured the manhole cover. Mr. Dulake will review the manhole cover again. • CMSD REGULAR BOARD OF DIRECTORS MEETING HELD JUNE 23, 2008 MANAGER'S REPORTS PAGE 5 - POSSIBLE NEED FOR- CLOSED SESSION ON LABOR RELATIONS PURSUANT TO GOVERNMENT CODE 54957.6 Mr. Hamers reported a Board member requested the issue of a possible need for Closed Session on Labor Relations pursuant to Government Code 54957.6 be on the agenda. Director Perry stated the closed session will be held at the end of the Board meeting. PERSONNEL EFFICIENCY STUDY Mr. Hamers reported on the Personnel Efficiency Study, which began on May 28, 2008. Mr. Hamers met individually and in groups with most Staff members regarding job description and responsibilities of jobs. Mr. Hamers will provide an outline format of the progress at the July Regular Board Meeting, and suggested a Closed Session to discuss the evaluation of all personnel. BOARD INTERACTION WITH STAFF' SECTION 3.01.100 OF THE OPERATIONS CODE Director Ooten requested Section 3.01 .100 of the Operations Code regarding Board Interaction with Staff be placed on the agenda.. Mr. Hamers presented a copy of page 11 of the Operations Code, Section 3.01.100, Interaction with Staff, for discussion in which Director Ooten recommended a review of the policy statement and suggested it read "policy- related materials." Mr. Burns commented that the Ordinance is consistent with the Brown Act. Director Perry suggested placing the issue on the January 2009 Strategic Planning agenda. DISTRICT YARD — 174 W. WILSON STREET - CMSD #187 Mr. Hamers reported the construction drawings were submitted to the City of Costa Mesa in early June for the first plan review. Mr. Hamers reported the consultants are placing their proposed credits on the United States Green Building Council web site to begin the accreditation process and that the plans are 90 percent complete. 0 CMSD REGULAR BOARD OF DIRECTORS MEETING PAGE 6 HELD JUNE 23, 2008 • CMSD STRATEGIC PLAN YEAR 2007/2008 ADDITIONAL STRATEGIC PLANNING ACTION ITEMS The Year 2007/2008 Additional Strategic Planning Action Items were accepted as submitted. SEWER SYSTEM COMMITTEE REPORT ON MEETING HELD JUNE 11, 2008 Mr. Fauth presented topics of discussion at the June 11, 2008 meeting. PROJECT it#186 SEWER LATERAL ASSISTANCE PROGRAM Mr. Fauth reported on the status of the Sewer Lateral and Clean Out Financial Assistance Program. Mr. Fauth reported as of June 17, 2008, of the 120 applications, 89 are completed and 31 are in progress. RECYCLING REPORTS WASTE DIVERSION REPORT - MAY 2008 Ms. Revak presented the Waste Diversion Report for April 2008 showing a 50.41% diversion rate. Director Ooten motioned the Waste Diversion Report be received and filed. Director Ferryman seconded. Motion carried 4 -0. CONTRACT PAYMENT TO CR TRANSFER FOR RECYCLING SERVICES AND DISPOSAL PAYMENT FOR MAY 2008 SERVICES Ms. Revak presented the invoices for May 2008 recycling services and disposal. Director Schafer motioned to ratify contract payment to CR Transfer for recycling services for the month of May 2008 in.the amount of $193,761.27. Director Ooten seconded. Motion carried as follows: Ayes: Perry, Schafer, Ooten, Ferryman Noes: None CMSD REGULAR BOARD OF DIRECTORS MEETING HELD JUNE 23. 2008 • PAGE 7 ORDINANCE ENFORCEMENT OFFICERS REPORT _ Mr. Shef was absent_ for the June Board meeting, however, the Ordinance Enforcement Summary - Report was submitted to the Board and no comments were made. UPDATE ON YEARLY PUBLIC HEARING ON SEWER & TRASH COLLECTION RATES MAIL -OUT OF POSTCARDS BY JUNE 20, 2008 Ms. Revak reported the Sewer and Trash-Rate Postcards were mailed out before the June 20, 2008 deadline. Mr. Fauth reported he was contacted by Mesa Consolidated Water District requesting clarification of the asterisk next to the FOG portion of the sewer charge. Ms. Revak suggested moving the wording to the bottom of the postcard to be more noticeable. Mr. Hamers reported after reviewing Mr. Davis' presentation of the budget to the Board, he approved an increase of the FOG charges shown on the postcards. Mr. Davis will review the effects of the changes and will report his findings at the July Board meeting. Mr. Harriers stated the Board has the option of accepting or not accepting the FOG charge increase. CR&R BROCHURE Ms. Revak presented a brochure created by CR &R that will be mailed out in the next 2 -3 weeks. RECYCLING COMMITTEE — MONDAY, JUNE 23, 2008 —12:00 P.M., CMSD BOARDROOM, 628 W 19TH STREET, COSTA MESA (DIRECTORS OOTEN AND FERRYMAN RECYCLING COMMITTEE GOALS FOR 2007/2008 Director Ooten reported the Committee reviewed the goals and made revisions to be incorporated into the July 2008 update. • CMSD REGULAR BOARD OF DIRECTORS MEETING PAGE 8 HELD JUNE 23, 2008 IWMD -SUB- REGIONAL MEETINGS AND GRANT PROGRAM Composting Seminar- Event to be hosted by the City of Costa Mesa and - CMSD Director Ooten reported District and City Staff are working on a joint composting event to be held in the fall. Mr. Fauth reported delivery of Earth Machines is scheduled for June 26. Upon delivery, each Director will receive one at their residence in order to learn composting and be able to speak on the subject. Status of Collection of Batteries and CFLs at Orange Coast College Recycling Center Director Ooten reported Mr. Burns is working on the final language for the agreement with Orange Coast College Recycling Center to take florescent tubes and batteries. LARGE ITEM COLLECTION - JUNE 16 THROUGH AUGUST 22, 2008 0 Director Ooten reported the Large Item Collection is underway and Ms. Revak will present a report on its progress in July. PARTNERSHIPS WITH OCSD Biosolids During the Recycling Committee meeting, Director Ooten gave a presentation on the sewage treatment process of how biosolids are produced and turned into compost. No Drugs Down the Drain Mr. Revak reported the District placed an ad in the City of Costa Mesa Quarterly Community News and Recreation Review regarding No Drugs Down the Drain. The ad will appear in the fall publication. The District will partner with OCSD to campaign against the disposal of medicine down the drain. ENGINEER'S REPORTS WASTE DISCHARGE REQUIREMENTS (WDR) • Mr. Hamers reported the May 15, 2008 seminar on installation of cured- in- place- pipe and use of a by -pass was attended by CMSD staff as well as Director Ooten. CMSD REGULAR BOARD OF DIRECTORS MEETING PAGE 9 HELD JUNE 23, 2008 Mr. Hamers reported two additional seminars will be held later this year, one in August and another in November. PROJECT #171 - IRVINE PUMP STATION FORCE MAIN REHABILITATION - PHASE I Mr. Hamers reported on Project #171 — Irvine Pump Station Force Main Rehabilitation — Phase I and made a recommendation to award a construction contract to one of the contractors on the District's emergency contractor list due to the limits of the County's Irvine Avenue widening project extending further up Mesa Drive than originally planned. Mr. Hamers' report gave a list of reasons why it is important to perform the construction now, otherwise, the new force main installation will be delayed over five years. The existing force main is too small in size, severely corroded inside and outside, and subject to failure, which may cause a sewer spill. Mr. Hamers noted the proposal submitted by contractor GCI was substantially equal to the Engineer's Estimate for the work. Mr. Burns submitted and recommended the Board make the following findings by a 4/5 vote: "Based on the condition of the existing force main and other sewer facilities, including but not limited to, those being undersized and made of a material that is subject to corrosion, and the need to repair those facilities in the near future to prevent failure and a significant sewer spill that would be detrimental to the public health, as well as the disruption of essential public services, i.e., sewer service, and considering the five -year pavement trenching moratorium that will otherwise be imposed on the overlying easement area, there is hereby declared to be a public emergency requiring immediate action on the part of the district to authorize the repair of the force main and other sewer facilities in the 450 foot segment of Mesa Drive." Director Ooten motioned to accept Mr. Hamers' recommendations shown in his report with the inclusion of the findings presented by Mr. Burns to dispense with the bidding procedures and award a construction contract to GCI Construction Inc., in the amount of $136,840.00 and authorize the Manager /District Engineer to provide engineering, inspection, construction surveying, and administration at the regular hourly rates, not to exceed $17,500, with all funds coming from Project #171. Director Ferryman seconded. Motion carried as follows: Ayes: Perry, Schafer, Ooten, Ferryman Noes: None CMSD REGULAR BOARD OF DIRECTORS MEETING PAGE 10 HELD JUNE 23, 2008 TREASURER'S REPORTS RESOLUTION NO. 2008 -753 ADOPTING CMSD INVESTMENT POLICY FOR FISCAL YEAR 2008 -2009 Mr. Davis introduced RESOLUTION NO. 2008 -753, A RESOLUTION OF THE BOARD OF DIRECTORS OF THE COSTA MESA SANITARY DISTRICT, ADOPTING A STATEMENT OF INVESTMENT POLICY FOR FISCAL YEAR 2008 -09, AND AUTHORIZING THE TREASURER TO INVEST AND REINVEST IDLE MONIES OF THE COSTA MESA SANITARY DISTRICT IN ACCORDANCE WITH THE STATEMENT OF INVESTMENT POLICY, AND FURTHER AUTHORIZING THE SAID TREASURER TO DELEGATE TO A DEPUTY THE CARRYING OUT OF ANY SUCH TASKS. Director Schafer motioned to adopt Resolution No. 2008 -753. Director Ooten seconded. Motion carried as follows: Ayes: Perry, Schafer, Ooten, Ferryman Noes: None REVISING PERCENTAGE AMOUNT OF OPERATING RESERVES Mr. Davis recommended the Trash Fund operating reserves requirement be reduced from 25 percent to 15 percent of the operating budget, and the Sewer Fund reduced from 25 percent to 10 percent of the operating budget. After consulting with Mr. Burns, Mr. Davis will present a proposal at the August Board meeting. CR&R - RESOLUTION OF CONTRACTUAL INTERPRETATIONS FISCAL YEAR 2007 -2008 Mr. Davis recommended appointing a Sub - Committee of two Board members to discuss the distribution of the additional container charge revenue for Fiscal Year 2007 -08. • Mr. Hamers met with Dean Ruff ridge of CR &R on June 23, 2008 and expressed the desire of CR &R to come to an agreement with CMSD Staff. 0 Director Schafer recommended a special meeting with CR &R to discuss the revenue distribution. The Board of Directors authorized a special meeting on July 9, 2008 at 9:00 a.m. 1] CMSD REGULAR BOARD OF DIRECTORS MEETING PAGE 11 HELD JUNE 23, 2008 ATTORNEY'S REPORT CONSIDERATION OF BRUCE MATTERN, P.E., AS ALTERNATE DISTRICT ENGINEER Mr. Burns presented the Board with Bruce D. Mattern's qualifications and recommended his appointment as Interim Alternate District Engineer with consideration of a permanent appointment. Director Ooten expressed his interest in meeting Mr. Mattern and suggested he be present at a Board meeting. Mr. Burns recommended the appointment be made as "Interim" Alternate District Engineer in order to fill the position, and if the Board desires Mr. Mattern as the permanent Alternate District Engineer, a resolution will be presented to formally appoint Mr. Mattern as "Permanent" Alternate District Engineer. The contract will provide that Mr. Mattern personally present his CIP report at a Board meeting. Director Schafer motioned to appoint Bruce D. Mattern as Interim Alternate District Engineer and to bring back a Resolution with a formal agreement that will appoint Mr. Mattern as permanent Alternate District Engineer Including language in the agreement stating Mr. Mattern will attend the Board meeting when he submits his report on the CIP. Director Ferryman seconded the motion. Motion carried as follows: Ayes: Perry, Schafer, Ooten, Ferryman Noes: None ORDINANCE NO. 69 — CLARIFYING THE MANAGERMISTRICT ENGINEER'S CHANGE ORDER AUTHORITY Mr. Burns introduced Ordinance No. 69, AN ORDINANCE OF THE BOARD OF DIRECTORS. OF THE COSTA MESA SANITARY DISTRICT CLARIFYING THE MANAGER/DISTRICT ENGINEER'S CHANGE ORDER AUTHORITY. Mr. Burns suggested revising Mr. Hamers' Change Order Authority wherein the intent be 10 percent of the original contract amount or.$15,000, "whichever is greater," with the 10 percent being in aggregate and not per change order. Director Ferryman motioned to adopt CMSD Ordinance No. 69 as stated. Director Schafer seconded. Motion carried 4 -0. CMSD REGULAR BOARD OF DIRECTORS MEETING PAGE 12 HELD JUNE 23, 2008 ORDINANCE NO. 70 — AUTHORIZING LOCAL & FEDERAL CRIMINAL JUSTICE ACCESS FOR PURPOSES OF EMPLOYMENT Mr. Burns introduced Ordinance No. 70, AN ORDINANCE OF THE BOARD OF DIRECTORS OF THE COSTA MESA SANITARY DISTRICT AUTHORIZING LOCAL AND FEDERAL CRIMINAL JUSTICE ACCESS FOR PURPOSES OF EMPLOYMENT. Director Ooten motioned to adopt CMSD Ordinance No. 70. Director Schafer seconded. Motion carried 4 -0. RESOLUTION NO. 2008 -75.4 ORDERING THAT PUBLICATION OF ORDINANCE NO. 68 SETTING FORTH CONFLICT AVOIDANCE PROCEDURES FOR THE DISTRICT'S ENGINEER HAS BEEN PUBLISHED Mr. Burns introduced Resolution No. 2008 -754, A RESOLUTION OF THE BOARD OF DIRECTORS OF THE COSTA MESA SANITARY DISTRICT SETTING FORTH CONFLICT AVOIDANCE PROCEDURES FOR THE DISTRICT'S ENGINEER HAS BEEN PUBLISHED. Director Ferryman motioned to adopt CMSD Resolution No. 2008 -754. Director Ooten seconded. Motion carried 4 -0. ORANGE COUNTY FAIRGROUNDS /CMSD STORAGE AGREEMENT Mr. Fauth reported receiving the Orange County Fairgrounds /CMSD Storage Agreement in the mail on June 23, 2008, and it is basically a copy of the previous agreement with the exception that on the previous agreement, Director Perry signed, and the present agreement is prepared for Mr. Hamers' signature. Mr. Fauth recommended the change order language be corrected in accordance with Board action on Ordinance No. 69. Mr. Burns suggested approval subject to Counsel's review and with a corrected signature block. Director Ferryman motioned to approve the execution of the Orange County Fairgrounds /CMSD Storage Agreement subject to Counsel's review and approval of the document. Director Ooten seconded. Motion carried 4 -0. 0 n CMSD REGULAR BOARD OF DIRECTORS MEETING PAGE 13 HELD JUNE 23, 2008 0 - OCC /CCM /CMSD IWMD GRANT AGREEMENT 'Mr. Burns introduced the OCC /CCM /CMSD IWMD GRANT AGREEMENT, AN AGREEMENT FOR AB 939 REGIONAL RECYCLING AND WASTE DIVERSION GRANT FUNDED RECYCLING SERVICES. Director Perry inquired as to the need for a Board member's signature. Mr. Fauth indicated in the approved grant that any agreements to be added or taken into account based upon grant funds would be at the authorization of the Manager or his designee, so there's no need for a Board member's signature on the document. Director Ooten motioned to approve execution of the OCC /CCM /CMSD IWMD Grant Agreement. Director Ferryman seconded. Motion carried 4 -0. TRC TELEMETRY MAINTENANCE AGREEMENT Mr. Burns introduced the TRC TELEMETRY MAINTENANCE AGREEMENT, AN AGREEMENT FOR COSTA MESA SANITARY DISTRICT TELEMETRY qp SYSTEM MAINTENANCE. Mr. Fauth recommended the wording again be reviewed and made consistent with Ordinance No 69; Mr. Burns agreed. Director Ooten indicated the wording regarding the date payments are due should be reviewed; Mr. Burns indicated the wording will be made consistent. Director Ferryman motioned to approve execution of the TRC Telemetry Maintenance Agreement following the review by Mr. Burns. Director Ooten seconded. Motion carried 4 -0. TRC MIS MAINTENANCE AGREEMENT Mr. Burns introduced the TRC MIS Maintenance Agreement, AN AGREEMENT FOR COSTA MESA SANITARY DISTRICT INFORMATION TECHNOLOGY SYSTEM MAINTENANCE. Mr. Burns indicated another provision that no oral modifications will affect the written contract will be added to the agreements. Mr. Burns will insure the language in this agreement is consistent with Ordinance No. 69 as well. Director Schafer motioned to approve execution of the TRC MIS Maintenance Agreement subject to review by Mr. Burns. Director Ooten seconded. Motion carried 4 -0. CMSD REGULAR BOARD OF DIRECTORS MEETING PAGE 14 HELD JUNE 23, 2008 EEC FOG AGREEMENT Mr. Burns introduced the EEC FOG Agreement — Project #180, AN AGREEMENT FOR CONSULTANT SERVICES CALIFORNIA STATEWIDE GENERAL WASTE DISCHARGE REQUIREMENTS (GWDR) FATS, OILS AND GREEASE (FOG) CONTROL PROGRAM PHASE IV — CONTINUED — COSTA MESA SANITARY DISTRICT PROJECT No. 180. Director Schafer motioned to approve execution of the EEC FOG Agreement — Project #180. Director Ooten seconded. Motion carried 4 -0. LOCAL MEETINGS (INCLUDES REPORTS BY ALL DIRECTORS REPRESENTATING CMSD) ORANGE COUNTY SANITATION DISTRICT (OCSD) Director Ferryman presented the discussion from the OCSD meeting. Mr. Hamers suggested a proclamation from the Board for Director Ferryman for his outstanding service as Chair of OCSD during the approval and implementation • of significantly large and important projects such as the change to full secondary treatment, the groundwater replenishment system, the cooperative projects program, and others. Ms. Revak and Mr. Harriers will collaborate on the proclamation. SANTA ANA RIVER FLOOD PROTECTION AGENCY (SARFPA) President Perry reported last month regarding the May 22, 2008 meeting of SARFPA. The next SARFPA meeting will be held on June 26, 2008 in which Director Ferryman will attend. Ms. Revak will mail the Proxy Ballot with the recommended Proposed Slate of Officers. INDEPENDENT SPECIAL DISTRICTS OF ORANGE COUNTY (ISDOC) (DIRECTOR SCHAFER) Directors Schafer, Ooten and Ferryman and Ms. Revak attended the May 29, 2008 quarterly meeting in which Director Schafer was reelected as the ISDOC representative to LAFCO. • CMSD REGULAR BOARD OF DIRECTORS MEETING PAGE 15 HELD JUNE 23, 2008 LOCAL AGENCY FORMATION_ COMMISSION (LAFCO) (DIRECTOR SCHAFER Director Schafer attended the June 14, 2008 LAFCO meeting and reported the main topic was selecting a consulting study team on MWDOC and voted on Winzler and Kelly. The cost of the study is,$97,720 and will be divided among the agencies. Director Schafer attended the Rossmoor hearing on June 23, 2008 and due to a certain number of days required before the November election, Rossmoor must decide if they want to be on the ballot on the issues of whether the voters want to incorporate and become a city and whether they are willing to raise the utility tax to 7 percent or 9 percent. CALIFORNIA SPECIAL DISTRICTS ASSOCIATION (CSDA) (DIRECTOR SCHAFER Director Schafer attended a Legislative meeting on June 13, 2008 to discuss bills and budgets. Director Schafer evaluated the executive manager, in closed session, due to Jo McKenzie being hospitalized. . 39TH ANNUAL CONFERENCE & EXHIBITOR SHOWCASE - SEPTEMBER 22-25,2008, IRVINE The 39'" Annual Conference & Exhibitor Showcase will be held September 22 -25, 2008 in Irvine. Director Schafer will be sworn in as President of CSDA at this Conference. Mr. Hamers reported Lee Pearl from Mesa Consolidated Water District would like Mesa to be a co- sponsor for the reception for Director Schafer as incoming President of CSDA at the annual conference. Mesa desires to split the fee of $2,500 with CMSD. Director Ferryman recommended co- sponsoring with Mesa Water. Ms. Revak will contact Darcel Harris at CSDA and research the details before contacting Lee Pearl. An opinion from CMSD legal counsel on this matter will be sought. Director Perry suggested making the recommendation at the July Regular Board meeting. CALIFORNIA ASSOCIATION OF SANITATION AGENCIES (CASA) 53RD ANNUAL CONFERENCE - AUGUST 20-23, MONTEREY Mr. Hamers recommended a motion be made for whoever desires to attend the CASA conference since it is outside Orange County. CMSD REGULAR BOARD OF DIRECTORS MEETING PAGE 16 HELD JUNE 23, 2008 • Director Schafer motioned for approval of all Directors to attend the 53rd Annual CASA conference, August 20 -23, in Monterey. Director Ferryman seconded. Motion carried 4 -0. - OTHER MEETINGS QUALIFYING FOR REIMBURSEMENT UNDER CMSD ORDINANCE N. 55, OPERATIONS CODE SECTION 3.01.030 CHAMBER OF COMMERCE Director Schafer attended the Chamber of Commerce meeting with the Legislative Committee and presented an update. WACO Director Schafer presented an update on CSDA and LAFCO at the June 6, 2008 meeting. Director Schafer attended the WACO planning meeting of MWDOC on June 17, 2008. Director Ooten reported MWD's water supply and reservoirs are diminishing rapidly. MWD will be requesting residences and businesses go from 10 percent • conservation to 20 percent due to inability to obtain water. TRI -CITY Director Ooten attended a Tri -City meeting with plumbers. Tri -City is South Coast Water District, San Juan, and Dana Point. Tri -City is educating plumbers on indoor plumbing /water - conserving devices. OLD BUSINESS There was no old business discussed. NEW BUSINESS Director Ferryman expressed his concern regarding attending two CMSD meetings held on the same day while being compensated for one. Director Perry suggested watching the meeting schedule closer. Mr. Hamers and Ms. Revak will attempt not to schedule two meetings on the same day and Mr. Burns will look into the matter. • CMSD REGULAR BOARD OF DIRECTORS MEETING PAGE 17 HELD JUNE 239 2008 ORAL COMMUNICATIONS AND DIRECTOR COMMENTS Mr. Hamers thanked the-Board for its wisdom. President Perry adjourned the meeting to closed session at 7:55 p.m. POSSIBLE NEED FOR CLOSED SESSION ON LABOR RELATIONS PURSUANT TO GOVERNMENT CODE 54957.6 Mr. Burns stated the Board is adjourning to closed session under Government Code Section 54957.6 to meet with Mr. Hamers pertaining to labor relations regarding all employees. The Board adjourned from Closed Session at 8:44 p.m. President Perry announced there was no action taken in Closed Session. ADJOURNMENT • President Perry adjourned the meeting at 8:45 p.m. SECRETARY 11 PRESIDENT •i <sfalda4j41v COSTA MESA SANITARY DISTRICT MINUTES OF SPECIAL MEETING JULY 93 2008 The Costa Mesa Sanitary District held a Special Meeting at 9:00 a.m. on Wednesday, July 9, 2008 at 628 W. 19th Street, Costa Mesa. Directors Present: Art Perry, Arlene Schafer, Bob Ooten, Gary Monahan, James Ferryman Staff Present: Robin B. Hamers, Manager /District Engineer; Tom Fauth, Assistant Manager; Joan Revak, Board Secretary/Program Manager /Clerk of the District; Marc Davis, Treasurer /Director of Finance /CBIZ; Alan Burns, Legal Counsel; Sherry Kallab, Management Analyst; Teresa Gonzalez, Accountant Others Present: Dean Ruffridge & Bill Scottini CR &R Incorporated 11292 Western Avenue Stanton, CA 90680 President Art Perry called the meeting to order at 9:00 a.m. and turned the meeting over to Mr. Hamers. CSDA 391h Annual Conference & Exhibitor Showcase - September 22 -25, 2008, Irvine Mr. Hamers explained Director Schafer will be installed as President of the California Special Districts Association (CSDA) at the 39th Annual Conference in September 2008. A reception for the incoming President is scheduled for Wednesday, September 24, 2008 at the Hyatt Regency Irvine Hotel. There is a cost involved in the amount of $2500 and Mesa Consolidated Water District offered to split the cost with the Costa Mesa Sanitary District. District Counsel Alan Burns noted the CMSD is a member of CSDA and has supported Director Schafer's involvement in the Association. The CSDA supports the mission of the District and advocates on behalf of special districts. The participation has resulted in benefits to the District and its ratepayers. Minutes of Special Meeting July 9, 2008 Page 2 Mr. Burns opined the expenditure of $1,250 by the District would not be a gift of public funds because this event furthers the mission of the District. Director Ferryman moved to approve the expenditure of $1,250.00 for the Reception honoring CSDA incoming President, CMSD Director Arlene Schafer. Director Ooten seconded the motion. The motion passed by the following roll call vote: Ayes: Art Perry, Arlene Schafer, Robert Ooten, James Ferryman, Gary Monahan Noes: None Abstain: None II. CR &R — Consider Resolution of Contractual Interpretations for 2007 -2008 Mr. Burns gave an overview of the Master Agreement between the CMSD and CR &R that provides each party was given consideration for the various new burdens imposed. CR &R was allowed to convert to fully automatic service resulting in reduced workers compensation and labor costs. The CMSD implemented a variable extra container charge and CR &R was given a one -time additional four years on its evergreen term. The District was allowed to sell the containers to CR &R and CR &R was required to take over maintenance. CR &R received 90% of the extra container program revenue for the 2006 -2007 fiscal year while the contract states the District is entitled to 100% of future year revenue with the money being used for "rate stabilization." The contract also states CR &R and the District shall consider in good faith negotiations CR &R's expenses in the extra container program with the overall goal of having the rate charged to District residents close to the County average. The rate is currently the second highest in the County. CMSD Staff suggested CR &R is entitled to $0.65 per month for each of the extra containers for the cost of administration and billing while CR &R requested $2.73 per month per extra container, which also includes operations, depreciation, and interest. CR &R provided a breakdown by category of the $2.73. Discussion between Mr. Ruffridge, CMSD Board and Staff on all of these issues ensued. President Perry suggested the District pay CR &R the $0.65 plus $0.50 per month per extra container of the $8 per month charged to the residents who use extra containers; the $0.50 per month per container being a good faith offer by the District while not representing any particular cost. Staff calculated the percentage of $1.15 out of $8 to be rounded to 14 %. 2 5 • 0 Minutes of Special Meeting Page 3 July 9, 2008 Director Monahan moved to pay CR &R 14% of the total extra container revenue received for the 2007 -2008 fiscal year. Director Ooten seconded the motion. The motion passed by the following roll call vote: Ayes: Art Perry, Arlene Schafer, Robert Ooten, James Ferryman, Gary Monahan Noes: None Abstain: None IV. Public Comments No members of the public were present. ADJOURNMENT President Perry adjourned the meeting at 10:10 a.m. Secretary 3 President i / t Costa Mesa SanitarN R �j s OR XI E ... an inoepenoent Special D1stYlct �PO I I Board of Directors Art Per r j Arlene Schafer Bob Ooten James Ferrvnacrn Gar>> Avlorurlhan Staff Robin B. Hangers Manager District Engineer (9491).6.31-,1731 July 1, 2008 Board of Directors Costa Mesa Sanitary District 628 W. 1.9"' Street Costa Mesa, CA 92627 -2716 SUBJECT: TRASH OCCUPANCY COUNT Dear Board of Directors: Thomas A. Farrah There has been an increase of 2 units for the occupancy report for solid Assistant Manager waste collection as of July 1, 2008; therefore, the total occupancy count for July is 21,471 40.Joan Revak Staff recommends the following: Board Secretary -ogram Manager Clerg the District 1. The Board of Directors accepts the occupancy count as presented using 21,471 as the correct number of units. Alan R. Burns 2. The Board of Directors directs staff to prepare a warrant to Costa Mesa Ix9al Counsel Disposal for July collection based on this occupancy report so long as the contractor fulfills the obligations of the agreement. Said Marcus D. Davis payment in the amount of $196,575.59 to be ratified on the August 2008 Treasurer/Di.rec•tor of warrant list. Finance Address 628 W. 191h Sireei Costa Mesa, CA 92627 -2'16 ®� Printed on Recycled Paper cc: Costa Mesa Disposal Debbie Bjorn n Permit Processing Specialist Protecting our communit�rs beat tl bv provi?iing solid waste anti sewer coiiection services. www.emsaca.gov Sincerely, Phone (949) 64.5 -8400 Fax (949) 650- 22.53 Thomas A. Fauth Assistant Manager Address 628 W. 191h Sireei Costa Mesa, CA 92627 -2'16 ®� Printed on Recycled Paper cc: Costa Mesa Disposal Debbie Bjorn n Permit Processing Specialist Protecting our communit�rs beat tl bv provi?iing solid waste anti sewer coiiection services. www.emsaca.gov 0 0 0 WDR Reported Spill Data OCCURRENCE REPORT SUMMARY 7/8/2008 5/5/2008 Sanitary Sewer Overflow Occurrence Report Summary, 2008 SSO EVENT ID Private District Est Total Spill Completely Uncontained Est # Private Gallons Spilled Uncontained Est # Public Gallons Spilled Date Event Line Line # Gallons Contained ? into Storm drain into Storm drain 1/2/2008 PRIVATE Pump Station Failure,151 Kalmus Dr, Copper Tree Bus Park; 80025 2,000 N 1600 1/20/2008 Sea Bluff PS Air Bubbler Failure; 30 Sea Terrace Lane; 80575 113 N 113 1/28/2008 Roots Blocked Main Line, CCM Cleaned Site, 1939 Sanderfing Ctr; 81341 20 Y 2/7/2008 FOG Blocked Main Line Siphon on Paularino, 3012 -3036 Enterprise; 81171 55 N 5 2/26/2008 Debris & Roots Blocked Main Line, 2040 President Place; 81613 450 Y 3/18/2008 Grease blocked PRIVATE Lateral - Yardhouse - 1875A Newport E 82152 2,100 N 1800 3/18/2008 Roots /Debris Blocked PRIVATE Lateral, 700 W 16th St 82153 37 N 37 4/3/2008 President PS -SCE Transformer, 2034 President PI, PS MH to Park 82546 360 Y 5/5/2008 PRIVATE Above Ground Clean Out Broken - AMTEK, 960 W 16tf 83276 20 N 20 KEY: GREASE 2 1 1 ROOTS 3 1 2 PUMP STN 2 2 OTHER 2 2 TOTALS 9 4 5 Total # Gallons 5,1551 1,580 3,457 118 Percentages 100.00% 1 30.65% 67.06% 1 2.29% CMSD Staff: 949 - 645 -8400 1 of 1 r 1 L J U COSTA MESA SANITARY DISTRICT MINUTES OF HUMAN RESOURCES MEETING JUNE 26, 2008 The Costa Mesa Sanitary District Staff met at 1:30 p.m. at 628 W. 19th Street, Costa Mesa. Staff Present: Rob Hamers, Tom Fauth, Joan Revak, Sherry Kallab, Teresa Gonzalez, Denise Gilbert, Debbie Bjornson, Janel Jackson, Karl Dulake, Tim Henson, Joel Ortiz CMSD Staff met to discuss personnel issues. Mr. Hamers informed the employees of the Board's concerns regarding granting salary increases, cost of living increases, flexible benefit increases, and retirement formula increases when the national and Orange County economies are struggling so severely. Mr. Hamers further explained the Directors' concern with the Cost of Living Adjustment (COLA) and that there is no cap on the percentage. Mr. Fauth informed attendees the COLA was approved by the Board of Directors at the June 16, 2004 meeting, effective July 1, 2004, as documented in the CMSD Certified Minutes. Mr. Hamers, Mr. Fauth and Ms. Revak met prior to the meeting and examined the Bureau of Labor Statistics COLA adjustments and over a 10 year period, the COLA average was 3.5 %. Staff requested Mr. Hamers present this to the Board as well as pointing out that not all employees receive a step increase since a few have reached the top step. Mr. Hamers reported the Board will meet in closed sessions at forthcoming meetings on the subject of personnel efficiency, the COLA, and other items. Mr. Hamers acknowledged the Board is aware employees voted 9 -0 against any contribution to PERS by the employees. Each member of Staff was provided with a chart showing a summary of benefits using three different formulas: 2% @55; 2.5% @55 and 2.7% @55. It is to no one's advantage to change the formula if a contribution is required of CMSD employees. Costa Mesa Sanitary District Minutes of HR Meeting June 26, 2006 Page 2 Staff further requested Mr. Hamers explain to the Board why a contribution by employees to CalPERS would not be advantageous to CMSD employees, nor why it is appropriate in the case of the CMSD since the organization has only been under the CalPERS system for four years. CMSD Staff is unanimous in their preference to stay with 2.0% @55 rather than increase the percentage and be forced to pay into the CalPERS retirement plan. The meeting was adjourned at 3:00 p.m. 0 ,7 Protecting our community's health by providing solid waste and sewer collection services. crosdcagov COSTA MESA SAN, r�`Drsz�rcr PROJECT STATUS REPORT July 2008 Proiect 1112100 -101 West Side Pumping Station Abandonment Directors Ferryman and Ooten along with Manager /District Engineer Rob Hamers, Assistant Manager Tom Fauth and Inspector Paul Guzman met with OCSD General Manager Jim Ruth and executive engineering staff on March 29, 2007 to discuss OCSD's participation in the project. It was agreed that the two agencies would work together to determine an approximate project cost for a regional facility and then meet again to discuss the feasibility. The cost estimate has been prepared and is being considered by both agencies. The CMSD updated its costs of the local sewer lines and confirmed the ability to fund the projects. A letter was sent to OCSD requesting the regional facility become a formal OCSD project and the letter was favorably received. The project appears in OCSD's planning documents. Project 1112100 -129 Bristol Street Sewer The County of Orange plans on widening Irvine Avenue from Bristol Street to University Drive, which will cause relocation of the CMSD Irvine Pumping Station. The District can upgrade the station to a level able to serve the redevelopment of the area. The upgrade alleviates the need for the Bristol Street Pump Station and the project can be reduced to construction of a new gravity sewer only. These findings were submitted to the Orange County Development Agency (OCDA) and as requested the Sanitary District prepared a new three party agreement reflecting these findings. The agreement has been signed by the Sanitary District, the City of Newport Beach, and OCDA. The design phase is in progress. Proiect 1112100-135 Reconstructing Force Main for Elden Pumping Station Phase II Construction was completed in 1995 and the State Department of General Services (DGS) transmitted the sewer easement. The easement has been recorded and distributed to all parties. Project 1112100 -159 Televising Sewer Lines Areas are televised as needed, particularly for the fats, oils, and grease (FOG) program. 0 Proiect 1112100 -168 Irvine Pumping Station Relocation Construction of the pumping station is 100% complete although the adjacent parking lot asphalt paving, wall, and slope were damaged by the contractor during construction. Once the repair is resolved, the project will be completed. Project 1112100-170 Prepare Emergency Response Plans for Pumping Stations Now that the location of the District Yard has been resolved as well as the makeup of the CMSD field crews, the emergency response plans may be completed. Work is progressing. Proiect 1112100 -171 Irvine Pumping Station Force Main Rehabilitation -Phase I The Board of Directors awarded Phase I construction consisting of 450 linear feet at the June 2008 regular meeting. Project 1112100 -175 OCSD Cooperative Projects Grant - Televising CMSD Sewer Lines The televising is continuing and is scheduled for completion by June 30, 2009. Project 1112100 -180 WDR Grease Control Program Phase IV The project is continuing. Project 1112100 -186 Sewer Lateral Assistance Program The project is continuing. Additional funding was approved by the Board of Directors at the April 2008 regular meeting. 0 Project 1112100 -187 New Corporate Yard at 174 W. Wilson Street The design kickoff meeting was February 13, 2008. Construction plans were submitted to the City of Costa Mesa for first review in mid June 2008. �J Protecting our community's health by providing solid waste and sewer collection sm*xs. www.msdcagov Genial Ledger Revenue vs. Expenses by Account Type User: tgonzalez Printed: 07/02/2008 - 4:27 Period 12, 2008 Full Year Budget Account Description t• 7 COSTA WE Sil SjWITjqRTWSTR1CT ...an Independent Specieois€rict 12/12 Budget Period Amount YTD Amount YTD Variance Budg Amt % Budg Expended 10 Solid Waste Fund REVENUE Property Taxes 50,000.00 16,327.10 221,902.24 - 171,902.24 50,000.00 443.80 License & Permits 0.00 0.00 0.00 0.00 0.00 0.00 From Use Of Money 75,000.00 - 67,587.41 117,196.72 - 42,196.72 '75,000.00 156.26 From Other Agencies 0.00 0.00 0.00 0.00 0.00 0.00 Charges For Services 150,000.00 14.07 93,521.45 56,478.55 150,000.00 62.35 Special Assessment Charges 5,106,000.00 2,720.83 4,907,580.06 198,419.94 5,106,000.00 96.11 Other Revenue 25,000.00 0.00 37,396.10 - 12,396.10 25,000.00 149.58 Other Financing Sources 0.00 0.00 0.00 0.00 0.00 0.00 Non Operating Revenue 0.00 0.00 0.00 0.00 0.00 0.00 Gain/Loss on Asset 0.00 0.00 0.00 0.00 0.00 0.00 REVENUE Totals: 5,406,000.00 - 48,525.41 5,377,596.57 28,403.43 5,406,000.00 99.47 EXPENSES 10- 100000 Solid Administration Salary & Benefits 169,400.00 16,150.51 135,329.43 34,070.57 169,400.00 79.89 Professional Services 114,600.00 45,268.62 101,299.53 13,300.47 114,600.00 88.39 Recycling & Disposal 4,850,000.00 390,318.55 4,403,675.41 446,324.59 4,850,000.00 90.80 Other Contract Services 20,430.00 153.10 21,593.65 - 1,163.65 20,430.00 105.70 Materials & Supplies 24,700.00 8,684.29 22,469.52 2,230.48 24,700.00 90.97 Professional Development 15,720.00 347.20 13,131.12 2,588.88 15,720.00 83.53 Liability Insurance 6,500.00 0.00 6,161.19 338.81 6,500.00 94.79 Utilities 2,600.00 254.37 2,071.58 528.42 2,600.00 79.68 Fixed Assets 0.00 0.00 0.00 0.00 0.00 0.00 Other Financing Uses 0.00 0.00 0.00 0.00 0.00 0.00 Non Operating - Other 144,500.00 0.00 0.00 144,500.00 144,500.00 0.00 10- 100000 Totals: 5,348,450.00 461,176.64 4,705,731.43 642,718.57 5,348,450.00 87.98 GL - Revenue vs Expenses (07/02/2008 - 4:27) Page 1 Y 1 12/12 Account Description Budget Period Amount YTD Amount YTD Variance Budg Amt % Budg Expended 10- 100001 Sharps Program Special Programs 10,000.00 625.03 12,003.38 - 2,003.38 10,000.00 120.03 10- 100001 Totals: 10,000.00 625.03 12,003.38 - 2,003.38 10,000.00 120.03 10- 100002 Household Hazardous Waste Special Programs 20,000.00 635.00 5,997.50 14,002.50 20,000.00 29.99 10- 100002 Totals: 20,000.00 635.00 5,997.50 14,002.50 20,000.00 29.99 10- 100003 Telephone Book Recycling Special Programs 16,000.00 0.00 16,409.81 - 409.81 16,000.00 102.56 10- 100003 Totals: 16,000.00 0.00 16,409.81 - 409.81 16,000.00 102.56 10- 100004 Large Item Pick -up Special Programs 5,000.00 0.00 0.00 5,000.00 5,000.00 0.00 10- 100004 Totals: 5,000.00 0.00 0.00 5,000.00 5,000.00 0.00 10- 100005 Used Tire Roundup Special Programs 800.00 0.00 1,022.25 - 222.25 800.00 127.78 10- 100005 Totals: 800.00 0.00 1,022.25 - 222.25 800.00 127.78 10- 100008 Educational Tours Special Programs 5,000.00 0.00 189.79 4,810.21 5,000.00 3.80 10- 100008 Totals: 5,000.00 0.00 189.79 4,810.21 5,000.00 3.80 EXPENSES Totals: 5,405,250.00 462,436.67 4,741,354.16 663,895.84 5,405,250.00 87.72 10 Totals: 750.00 510,962.08 636,242.41 - 635,492.41 750.00 ? ? ? ? ? ?? GL - Revenue vs Expenses (07/02/2008 - 4:27) Page 2 Account Description 20 Liquid Waste Fund REVENUE 0.00 0.00 Property Taxes 25,000.00 License & Permits 4,840.00 From Use Of Money 25,000.00 From Other Agencies 265,000.00 Charges For Services 214,000.33 Special Assessment Charges 265,000.00 Other Revenue 0.00 Other Financing Sources 0.00 Non Operating Revenue 0.00 Gain/Loss on Asset 260,000.00 REVENUE Totals: EXPENSES 209,591.79 20- 200000 Liquid Administration 4,049,400.00 Salary & Benefits 4,157,175.69 Professional Services 4,049,400.00 City Contract 0.00 Other Contract Services 3,790.12 Materials & Supplies 0.00 Professional Development 0.00 Liability Insurance 0.00 Utilities 0.00 Fixed Assets 0.00 Other Financing Uses 0.00 Non Operating - Other 0.00 20- 200000 Totals: 20- 200001 Sewer Maint 0.00 Liability Insurance 0.00 Sewer Maint - Salary/Benefit 4,599,400.00 Sewer Maint Operations 4,430,214.35 20- 200001 Totals: 20- 200429 Bristol Pump Station 722,500.00 Capital Improvement Program GL - Revenue vs Expenses (07/02/2008 - 4:27) Budget Period Amount 12/12 YTD Amount YTD Variance Audg Amt o Budg Expended 0.00 0.00 0:00 0.00 0.00 0.00 25,000.00 165.00 4,840.00 20,160.00 25,000.00 19.36 265,000.00 54,204.37 214,000.33 50,999.67 265,000.00 80.75 0.00 0.00 0.00 0.00 0.00 0.00 260,000.00 1,684.83 50,408.21 209,591.79 260,000.00 , 19.39 4,049,400.00 461.71 4,157,175.69 - 107,775.69 4,049,400.00 102.66 0.00 0.00 3,790.12 - 3,790.12 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 4,599,400.00 56,515.91 4,430,214.35 169,185.65 4,599,400.00 96.32 722,500.00 62,101.06 624,562.76 97,937.24 722,500.00 86.44 377,300.00 63,570.38 375,321.20 1,978.80 377,300.00 99.48 0.00 0.00 0.00 0.00 0.00 0.00 74,270.00 1,377.76 71,153.69 3,116.31 74,270.00 95.80 49,400.00 1,590.99 44,251.84 5,148.16 49,400.00 89.58 78,680.00 3,234.74 59,733.93 18,946.07 78,680.00 75.92 70,000.00 0.00 55,450.65 14,549.35 70,000.00 79.22 23,800.00 2,646.10 21,343.67 2,456.33 23,800.00 89.68 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 1,395,950.00 134,521.03 1,251,817.74 144,132.26 1,395,950.00 89.67 13,000.00 0.00 7,482.61 5,517.39 13,000.00 57.56 205,400.00 29,544.87 170,131.38 35,268.62 205,400.00 82.83 859,250.00 172,373.32 721,967.31 137,282.69 859,250.00 84.02 1,077,650.00 201,918.19 899,581.30 178,068.70 1,077,650.00 83.48 21,238.00 0.00 20,821.96 416.04 21,238.00 98.04 Page 3 Account s Description Budget Period Amount 12/12 0 YTD Amount YTD Variance Budg Amt % Budg Expended 21,238.00 20- 200429 Totals: 20- 200449 Sinking Fd/Future Sewer Lines 21,238.00 Capital Improvement Program 1,795,805.00 20- 200449 Totals: 20- 200456 Earthquake /Major Emer Swr Rep 1,795,805.00 Capital Improvement Program 1,795,805.00 20- 200456 Totals: 20- 200459 Televising Swr Lines 1,795,805.00 Capital Improvement Program 1,000,000.00 20- 200459 Totals: 20- 200464 Misc. Swr Work/Manhole Adj. 1,000,000.00 Capital Improvement Program 1,000,000.00 20- 200464 Totals: 20- 200468 Tustin Pump Stn Remodel 1,000,000.00 `Capital Improvement Program 35,189.00 '20- 200468 Totals: 20- 200470 Emerg Response Plan Pump Stn 35,189.00 Capital Improvement Program 35,189.00 20- 200470 Totals: 20- 200471 Tustin Main # 171 35,189.00 Capital Improvement Program 12/12 0 YTD Amount YTD Variance Budg Amt % Budg Expended 21,238.00 0.00 20,821.96 416.04 21,238.00 98.04 1,795,805.00 0.00 0.00 1,795,805.00 1,795,805.00 0.00 1,795,805.00 0.00 0.00 1,795,805.00 1,795,805.00 0.00 1,000,000.00 0.00 0.00 1,000,000.00 1,000,000.00 0.00 1,000,000.00 0.00 0.00 1,000,000.00 1,000,000.00 0.00 35,189.00 0.00 7,020.00 28,169.00 35,189.00 19.95 35,189.00 0.00 7,020.00 28,169.00 35,189.00 19.95 312,752.00 67,590.80 222,828.33 89,923.67 312,752.00 71.25 312,752.00 67,590.80 222,82833 89,923.67 312,752.00 71.25 1,930,879.00 137,224.38 1,808,043.50 122,835.50 1,930,879.00 93.64 1,930,879.00 137,224.38 1,808,043.50 122,835.50 1,930,879.00 93.64 26,600.00 2,400.00 2,400.00 24,200.00 26,600.00 9.02 26,600.00 2,400.00 2,400.00 24,200.00 26,600.00 9.02 40,000.00 24,360.00 24,360.00 15,640.00 40,000.00 60.90 GL - Revenue vs Expenses (07/02/2008 - 4:27) Page 4 Account Description Budget Od Amount YTD Amount YTD Variance 12112 jBudg Amt o Budg Expended 20- 200471 Totals: 40,000.00 24,360.00 24,360.00 15,640.00 40,000.00 60.90 20- 200473 SC Plaza Stn Force Main Replac Capital Improvement Program 2,870.00 0.00 0.00 2,870.00 2,870.00 0.00 20- 200473 Totals: 2,870.00 0.00 0.00 2,870.00 2,870.00 0.00 20- 200575 OCSD Grant Capital Improvement Program 449,389.00 40,991.51 178,420.45 270,968.55 449,389.00 39.70 20- 200575 Totals: 449,389.00 40,991.51 178,420.45 270,968.55 449,389.00 39.70 20- 200601 Westside Abandonment #101 Capital Improvement Program 254,381.00 0.00 4,440.00 249,941.00 254,381.00 1.75 20- 200601 Totals: 254,381.00 0.00 4,440.00 249,941.00 254,381.00 1.75 20- 200676 WDR Phase III #176 Capital Improvement Program 23,487.00 2,960.00 6,082.91 17,404.09 23,487.00 25.90 20- 200676 Totals: 23,487.00 2,960.00 6,082.91 17,404.09 23,487.00 25.90 20- 200677 Capital Facility Aq #177 Capital Improvement Program 103,374.00 0.00 0.00 103,374.00 103,374.00 0.00 20- 200677 Totals: 103,374.00 0.00 0.00 103,374.00 103,374.00 0.00 20- 200678 Replace Sewer Bypass #178 Capital Improvement Program 26,723.00 0.00 0.00 26,723.00 26,723.00 0.00 20- 200678 Totals: 26,723.00 0.00 0.00 26,723.00 26,723.00 0.00 20- 200679 Building /Grounds Fund #179 Capital Improvement Program 13,203.00 2,350.00 8,672.74 4,530.26 13,203.00 65.69 GL - Revenue vs Expenses (07/02/2008 - 4:27) Page 5 • • i 12/12 Account Description Budget Period Amount YTD Amount YTD Variance Budg Amt % Budg Expended 20- 200679 Totals: 2,350.00 4,530.26 13,203.00 65.69 8,672.74 13,203.00 20- 200780 Fog #180 Capital Improvement Program 247,940.00 15,610.81 91,968.05 155,971.95 247,940.00 37.09 20- 200780 Totals: 247,940.00 15,610.81 91,968.05 155,971.95 247,940.00 37.09 20- 200781 Newp /19th Swr #181 Capital Improvement Program 48,658.00 0.00 0.00 48,658.00 48,658.00 0.00 20- 200781 Totals: 48,658.00 0.00 0.00 48,658.00 48,658.00 0.00 20- 200882 Analysis of CCTV Results #182 Capital Improvement Program 125,000.00 0.00 0.00 125,000.00 125,000.00 0.00 20- 200882 Totals: 125,000.00 0.00 0.00 125,000.00 125,000.00 0.00 20- 200886 Sewer Lateral Program #186 Capital Improvement Program 150,000.00 16,425.80 113,106.03 36,893.97 150,000.00 75.40 20- 200886 Totals: 150,000.00 16,425.80 113,106.03 36,893.97 150,000.00 75.40 EXPENSES Totals: 9,081,088.00 646,352.52 4,639,563.01 4,441,524.99 9,081,088.00 51.09 20 Totals: - 4,481,688.00 589,836.61 - 209,348.66 - 4,272,339.34 - 4,481,688.00 4.67 21 Sewer Construction Fund REVENUE From Use Of Money 0.00 0.00 0.00 0.00 0.00 0.00 REVENUE Totals: 0.00 0.00 0.00 0.00 0.00 0.00 EXPENSES 21- 200000 Liquid Administration GL - Revenue vs Expenses (07/02/2008 - 4:27) Page 6 1 ;/12 Account Description Budget Penod Amount YTD Amount YTD Variance $udg Amt % Budg Expended Non Operating - Other 0.00 0.00 0.00 0.00 0.00 0.00 21- 200000 Totals: 0.00 0.00 0.00 0.00 0.00 0.00 EXPENSES Totals: 0.00 0.00 0.00 0.00 0.00 0.00 21 Totals: 0.00 0.00 0.00 0.00 0.00 0.00 30 Facilities Revolving Fund REVENUE From Use Of Money 0.00 21,613.27 104,697.17 - 104,697.17 0.00 0.00 From Use of Property 0.00 0.00 680.00 - 680.00 0.00 0.00 Charges For Services 0.00 570.00 13,687.97 - 13,687.97 0.00 0.00 Non Operating Revenue 0.00 0.00 0.00 0.00 0.00 0.00 30- 300000 Facilities Rev Admin Charges For Services 0.00 0.00 0.00 0.00 0.00 0.00 30- 300000 Totals: 0.00 0.00 0.00 0.00 0.00 0.00 REVENUE Totals: 0.00 22,183.27 119,065.14 - 119,065.14 0.00 0.00 EXPENSES 30- 200887 District Yard Capital Improvement Program 1,165,758.00 40,986.70 1,038,568.10 127,189.90 1,165,758.00 89.09 30- 200887 Totals: 1,165,758.00 40,986.70 1,038,568.10 127,189.90 1,165,758.00 89.09 EXPENSES Totals: 1,165,758.00 40,986.70 1,038,568.10 127,189.90 1,165,758.00 89.09 30 Totals: - 1,165,758.00 18,803.43 - 919,502.96 - 246,255.04 - 1,165,758.00 78.88 GL - Revenue vs Expenses (07/02/2008 - 4:27) Page 7 0 0 12/12 Account Description Budget Period Amount YTD Amount YTD Variance Budg Amt % Budg Expended REVENUE TOTAL 10,005,400.00 30,173.77 9,926,876.06 78,523.94 10,005,400.00 99.22 EXPENSE TOTAL 15,652,096.00 1,149,775.89 10,419,485.27 5,232,610.73 15,652,096.00 66.57 GRAND TOTAL - 5,646,696.00 - 1,119,602.12 - 492,609.21 - 5,154,086.79 - 470,557.99 104.69 GL - Revenue vs Expenses (07/02/2008 - 4:27) Page 8 General Ledger Balance Sheet COSTS 914ESA S IZA1 T (DIST IC' an Indanandent Xneckf District User: tgonzalez Printed: 07/02/2008 - 4:27 P Period Ending 12 Fiscal Period 12, 2008 Description Amount Solid Waste Fund Assets Cash in Bank 3,164,556.07 Charges/Taxes Receivable 41,959.21 Interest Receivable 867.31 Total Assets 3,207,382.59 Liabilities Accounts Payable 16,302.62 Compensated Absences Payable 5,569.98 Total Liabilities 21,872.60 Fund - Balance Reserved for Life Insurance 25,000.00 Reserve for Operating 1,350,000.00 Unreserved Undesignated RE 1,174,267.58 Total Fund - Balance 2,549,267.58 Retained Earnings: 636,242.41 Total Fund Balance and Retained Earnings: 3,185,509.99 Total Liabilities, Fund - Balance and Retained Earnings: 3,207,382.59 GL - Balance Sheet ( 07/02/2008 - 4:27 PM ) Page 1 Description Amount Liquid Waste Fund Assets Cash In Bank 5,390,007.64 Petty Cash/Change Funds 700.00 Accounts Receivable 3,524.14 Charges /Taxes Receivable 6,968.21 - Interest Receivable - 1,814.39 Due From Other Governments 320,618.15 Land 77,964.00 Property Rights 4,025.00 Building & Structures 1,342,297.29 Subsurface Sewer Lines 23,926,583.47 Office Furniture & Equipment 286,353.45 Machinery & Equipment 569,925.96 Vehicles 182,275.00 Construction In Progress 394,554.47 Accumulated Deprec - Vehicles (26,635.00) Accumulated Deprec - Buildings (378,359.96) Accum Deprec - Subsurface Line (11,706,518.21) Accumulated Deprec - Office Eq (42,952.97) Accumulated Deprec - Equipment (267,135.95) Total Assets 20,086,009.08 Liabilities Accounts Payable Compensated Absences Payable Deposits Payable PERS Medical Life /AD &D Insurance Long -Term Disability Dental Insurance Employee Insurance Due to OCSD Total Liabilities Fund- Balance Reserved for Capital Outlay Investment in Fixed Assets Reserve for Operating Total Fund - Balance • 289,864.91 42,557.36 83,494.00 5,490.39 106.32 825.52 758.84 381.67 488.79 423,967.80 5,132,368.59 14,363,225.00 375,796.35 19,871,389.94 is GL - Balance Sheet ( 07/02/2008 - 4:27 PM ) Page 2 • 0 Description Amount Retained Earnings: (209,348.66) Total Fund Balance and Retained Earnings: 19,662,041.28 Total Liabilities, Fund - Balance and Retained Earnings: 20,086,009.08 GL - Balance Sheet ( 07/02/2008 - 4:27 PM ) Page 3 Description Sewer Construction Fund Assets Cash and Investments Total Assets Liabilities Deposits Payable Total Liabilities Retained Earnings: Total Fund Balance and Retained Earnings: Total Liabilities, Fund - Balance and Retained Earnings: Amount 100,000.00 100,000.00 100,000.00 100,000.00 0.00 0.00 100,000.00 • • GL - Balance Sheet ( 07/02/2008 - 4:27 PM ) Page 4 0 Description Amount Facilities Revolving Fund Assets Cash and Investments _ 2,115,427.60 Interest Receivable 864.11 Total Assets Liabilities Accounts Payable Total Liabilities Fund - Balance Secured Retained Earnings Total Fund - Balance Retained Earnings: Total Fund Balance and Retained Earnings: Total Liabilities, Fund - Balance and Retained Earnings: 2,116,291.71 10,370.00 10,370.00 3,025,424.67 3,025,424.67 (919,502.96) 2,105,921.71 2,116,291.71 GL - Balance Sheet ( 07/02/2008 - 4:27 PM) Page 5 COSTA 9VESA SA9qUARTDISTRICT Memorandum To: Board of Directors ... an Independent Special District From: Marc Davis, Treasurer /Director of Finance�`� Date: July 8, 2008 Subject: Treasurer's Report for the Month of June 2008 Attached is the Treasurer's Report for the month of June 2008. As required by the District's Statement of Investment Policy, the Treasurer's report delineates all investment activity during the month. This report lists the types of securities held in the District's portfolio, the institutions from which the securities were purchased, maturity dates and interest rates as of June 30, 2008, The District's investments are in compliance with the Statement of Investment Policy adopted by the Board at the July 9, 2007 regular meeting, as well as the California Government Code. The market values in this report were provided by our third party custodian; Bank of New York, except for the Local Agency Investment Fund (LAIF). The market value of LAIF was provided by the State Treasurer's Office. It does not represent the value of the underlying securities within the pool, but rather the par or cost amount, which is the amount the District is entitled to withdraw. This reporting practice is consistent with industry standard practices for similar funds. The weighted average stated rate of return (current yield) for the District's investment portfolio as of June 30, 2008, was 3.204 %. The yield to maturity of the portfolio was 3.202 %. The District's weighted average interest rate was 13 basis points (0.132 %) above the daily effective yield of LAIF, which was 3.072% as of June 29, 2008. The weighted average number of days to maturity for the District's total portfolio was 357 days (0.98 years). The average duration of the underlying securities in LAIF as of June 29, 2008, which is the most current information available, was 191 days. ftotecting our community's health 6y providing solid waste and sewer collection services. crosdca.gov Compliance Reporting The District's investment portfolio is in compliance with its liquidity limitations, which requires that a minimum of 20% of the portfolio must mature within one year. The percentage of the portfolio maturing in less than one year as of June 30, 2008 was 63.43 %. As of June 30, 2008, the District has adequate operating reserves necessary to meet its obligations for the next six months. • FA COSTA MESA SANITARY DISTRICT Treasurer's Report of Pooled Cash and Investments as of June 30, 2008 Costa Mesa Sanitary District Pooled Cash and Investments by Fund as of June 30, 2008 CMSD Solid Waste Activities $ 3,164,556.07 CMSD Liquid Waste Activities 7,605,435.24 Total Pooled Cash & Investments $ 10,769,991.31 Marcus D. Davis Treasurer /Director of Finance �1 L- A 3 /F / -- Ir Date Deposits Outstanding Active Accounts Bank Balance In Transits Checks Book Balance Bank of America $ 34,319.61 - 201,399.65 $ (167,080.04) Reconciling Items - - - _ Total Active Accounts 34,319.61. - 201,399.65 (167,080.04) Market Adjustment Investments Market Value Increase Decrease Cost Local Agency Investment Fund $ 6,556,424.74 - - $ 6,556,424.74 Money Market/Sweep Account 380,646.61 - - 380,646.61 Medium Term Corporate Notes - - - _ Federal Agency Securities 3,999,540.93 - 459.07 4,000,000.00 Total Investments 10,936,612.28 - 459.07 10,937,071.35 Total Pooled Cash & Investments $ 10,970,931.89 $ - $ 201,858.72 $ 10,769,991.31 Costa Mesa Sanitary District Pooled Cash and Investments by Fund as of June 30, 2008 CMSD Solid Waste Activities $ 3,164,556.07 CMSD Liquid Waste Activities 7,605,435.24 Total Pooled Cash & Investments $ 10,769,991.31 Marcus D. Davis Treasurer /Director of Finance �1 L- A 3 /F / -- Ir Date COSTA MESA SANITARY DISTRICT 1 Investment Activity Summary as of June 30, 2008 Total investments outstanding as of May 31, 2008 $ 11,506,987.67 Additions: Gain on Sale of Investment: Investment Purchases: 4,000,000.00 Deductions: Investment Maturity /Sale Proceeds: Loss on Sale of Investment: Investments Called: Net increase (decrease) in Sweep Account (3,994,916.32) Net increase (decrease) in LAIF (575,000.00) to Total investments outstanding as of June 30, 2008 $ 10,937,071.35 • 4 5 COSTA MESANITARY DISTRICT C Investment and Investment Earnings as of June 30, 2008 Interest CUSIP Purchase Maturity Coupon Investment Earned at Number Investment Date Date Rate Cost 06/30/08 Comments n/a Local Agency Investment Fund n/a n/a 3.072% $ 6,556,424.74 n/a ** n/a Bank of New York -Sweep Acct n/a n/a 1.390% 380,646.61 n/a 3136F9TS2 Federal Home Loan Mortgage Corp. 06/25/08 06/25/10 3.500% 1,000,000.00 583.33 3133XRGF1 Federal Home Loan Bank 06/16/08 09/16/10 3.320% 1,000,000.00 1,383.33 3133XRGZ7 Federal Home Loan Bank 06/24/08 06/24/11 3.550% 1,000,000.00 690.27 3136F9TV5 Federal Home Loan Mortgage Corp. 06/23/08 12/23/11 4.000% 1,000,000.00 888.88 $ 10,937,071.35 $ 3,545.81 5 COSTA MESA SANITARY DISTRICT Summary of Policy Limitations as of June 30, 2008 Description U.S. Treasury Bills U.S. Treasury Notes Federal Agency Issues: FICB FLB FHLB FHLMC Other * Banker's Acceptances Certificates of Deposit Negotiable Certificates of Deposits Commercial Paper Medium Term Corporate Notes LAIF (Local Agency Investment Fund) Money Market/Mutual Funds (Sweep Acct) Total • of portfolio maturing under one year • of portfolio maturing over one year Current % of Market Value 06/30/08 Maximum % 0.00% UNLIMITED 0.00% UNLIMITED 0.00% UNLIMITED 0.00% UNLIMITED 18.25% UNLIMITED 18.32% UNLIMITED 0.00% UNLIMITED 0.00% 25%(1) 0.00% 25% 0.00% 25%(1) 0.00% 25%(1) 0.00% 25%(1) 59.95% 40,000,000.00 3.48% 10% per fund (2) 100.00% 63.43% no less than 20% 36.57% 100.00% (1) Further limited to 10% in any single issuer (2) Also limited to 20% in total. *These securities are not considered for purchases: SBA, GNMA, TVA and SALLIEMAE L r� U • COSTA MESA SANITARY DISTRICT Schedule of Investments by Instrument Type as of June 30, 2008 — Represents the LAIF daily rate at 6/29/08 7 Purchase Maturity Coupon Investment % of Market % of Description Broker /Dealer Date Date Rate Cost Portfolio Value Portfolio Comments State Treasurer's Pool LAIF n/a Continuous 3.072% "' $ 6,556,424.74 $ 6,556,424.74 POOL 6,556,424.74 59.95% 6,556,424.74 59.95% Money Market Mutual Fund Bank of New York n/a Continuous 1.390% 380,646.61 380,646.61 SWEEP 380,646.61 3.48% 380,646.61 3.48% Federal Home Loan Mortgage Corp. Morgan Stanley 06/25/08 06/25/10 3.500% 1,000,000.00 1,001,562.50 FHLMC Federal Home Loan Mortgage Corp. Union Banc 06/23/08 12/23/11 4.000% 1,000,000.00 1,001,960.21 FHLMC 2,000,000.00 18.29% 2,003,522.71 18.32% Federal Home Loan Notes & Bonds Morgan Stanley 06/24/08 06/24/11 3.550% 1,000,000.00 997,580.72 FHLB Federal Home Loan Notes & Bonds Union Banc 06/16/08 09/16/10 3.320% 1,000,000.00 998,437.50 FHLB 2,000,000.00 18.29% 1,996,018.22 18.25% Total Investments $ 10,937,071.35 63.43% $ 10,936,612.28 63.43% — Represents the LAIF daily rate at 6/29/08 7 Broker /Dealer Local Agency Investment Fund Bank of New York Morgan Stanley Union Banc Morgan Stanley Union Banc Total Investment Portfolio Total Portfolio Weighted Avg Interest Rate Weighted Avg Yield to Maturity Weighted Avg Days to Maturity COSTA MESA SANITARY DISTRICT Investment Portfolio as of June 30, 2008 Investment Purchase Maturity Days to Coupon Yield to Type Date Date MaturitV Rate Maturity Pool 1 3.072% ** 3.072% Sweep 1 1.390% 1.390% FHLMC 06/25/08 06/25/10 725 3.500% 3.490% FHLB 06/16/08 09/16/10 808 3.320% 3.320% FHLB 06/24/08 06/24/11 1,089 3.550% 3.550% FHLMC 06/23/08 12/23/11 1,271 4.000% 3.990% 'Represents the LAIF daily rate at 6/29/08 3.204 % 3.202 % 357 Days 0.98 Years Investment Cost $ 6,556,424.74 380, 646.61 1, 000, 000.00 11000,000.00 1,000,000.00 1, 000, 000.00 $ 10,937,071.35 0 i • s • COSTA MESA SANITARY DISTRICT For all Maturities with Market Values as of June 30, 2008 Purchase Maturity Intuition Investment Accrued Coupon Investment Date Date Broker /Dealer Type Par Rate Cost n/a Continuous LAIF POOL $ 6,556,424.74 3.072% *" 6,556,424.74 n/a Continuous Bank of New York SWEEP 380,646.61 1.390% 380,646.61 06/25/08 06/25/10 Morgan Stanley FHLMC 1,000,000.00 3.500% 1,000,000.00 06/16/08 09/16/10 Union Banc FHLB 1,000,000.00 3.320% 1,000,000.00 06/24/08 06/24/11 Morgan Stanley FHLB 1,000,000.00 3.550% 1,000,000.00 06/23/08 12/23/11 Union Banc FHLMC 1,000,000.00 4.000% 1,000,000.00 Total Investments $ 10,937,071.35 10,937,071.35 'Represents the LAIF daily rate at 6/29/08 9 • .* Net Market Accrued Gain /(Loss) Value Interest If Sold 6,556,424.74 - - 380,646.61 - - 1,001,562.50 583.33 1,562.50 998,437.50 1,383.33 (1,562.50) 997,580.72 690.27 (2,419.28) 1, 001, 960.21 888.88 1,960.21 10,936,612.28 3,545.81 (459.07) COSTA MESA SANITARY DISTRICT Call Schedule as of June 30, 2008 Type of Purchase Maturity Coupon Investment Date Date Rate Par Value FHLB 06/24/08 06/24/11 3.550% 1,000,000.00 FHLB 06/16/08 09/16/10 3.320% 1,000,000.00 FHLMC 06/25/08 06/25/10 3.500% 1,000,000.00 FHLMC 06/23/08 12/23/11 4.000% 1,000,000.00 $ 4,000,000.00 Investment Cost 1,000,000.00 1,000,000.00 1,000,000.00 1, 000, 000.00 4,000,000.00 Call Features Callable 6/24/10 w/ 5 days notice. Callable 6/16/09 w/ 5 days notice. Callable 9/25/08 w/ 10 days notice. Callable 12/23/08 w/ 10 days notice 0 0 0, - 11 COSTA MESA SANITARY DISTRICT - MATURITIES DISTRIBUTION as of June 30, 2008 70% --------------------------------- - "' --------------------------------------------- 3% --------------- --- -- -- - • - - -- Cost 60% "' In Thousands 50% - - -- ------------------------------------------------------------- '' - - - - -- 1 - 180 Days $ 6,937 - -- ------- - - - - -- ---------------------- - - - - -- 181 - 365 Days - 40%- 1 - 2 Years 1,000 30% - - -- --------------------------------------------------------------------- '' 2 - 3 Years 2,000 18.29% 20% - --- --------------------- ------------ "" - ----- ------ - - -- -- -- -- -- 3 - 4 Years 1,000 9.14% 9.14% " - - -- --------------------------- - - - - -- ------------------------ - - - - -- 4 - 5 Years - 10% " 0.00% 0.00% TOTAL $ 10,937 0% 1-180 181-365 1-2 2 -3 3 -4 4 -5 Days Days Years Years Years Years - 11 • 6.00% 5.00% 4.00% 3.00% 2.00% 1.00% • Costa Mesa Sanitary District Yield Curve Data as of June 30, 2008 0.00% I I I I I I I I I I I I I I I I I I I I 00 Op Op 00 00 0o Op 00 00 0o Op Op po Op p0 po Op p0 p0 pp po pp 12 -3 month T -Bill 6 month T -Bill 2 year T -Note 3 year T -Note 5 year T -Note -CMSD- monthly -LAIF- monthly OC Pool- monthly 0 • COSTA MESA SANITARY DISTRICT Warrant Resolution No. CMSD 2009 -01 A RESOLUTION OF THE COSTA MESA SANITARY DISTRICT RATIFYING THE PAYMENT OF CERTAIN CLAIMS AND DEMANDS, AND SPECIFYING THE FUNDS OUT OF WHICH THE SAME WERE PAID. THE BOARD OF DIRECTORS OF THE COSTA MESA SANITARY DISTRICT DOES HEREBY ORDER AND RESOLVE AS FOLLOWS: Section 1. That the attached claims and demands totaling $774,357.13 have been audited as required by law and that the same were paid out of respective funds as hereinafter set forth. Section 2. That the Clerk of the District shall certify to the adoption of this Resolution and shall retain a certified copy thereof in her own records. PASSED AND ADOPTED this 16th day of July 2008. ATTEST: Secretary STATE OF CALIFORNIA ) COUNTY OF ORANGE ) ss COSTA MESA SANITARY DISTRICT ) President I, JOAN REVAK, Clerk of the Costa Mesa Sanitary District, hereby certify that the foregoing Warrant Resolution No. CMSD 2009 -01 was duly adopted by the Costa Mesa Sanitary District at a regular meeting held on the 16th day of July 2008. IN WITNESS WHEREOF, I have hereunto set my hand and affixed the Seal of the Costa Mesa Sanitary District on this 16th day of July 2008. 1 Clerk of the Costa Mesa Sanitary District A C.�o'1��1ts Payable Checks for Approval User: tgonzalez Printed: 07/02/2008 - 4:26 PM Check Number Check Date Fund Name Account Name i COSTA 5WESA S1WI %,4RT DISTR ... an. Independent Speed <Diswkt Vendor Name !� I Amount 0 06/04/2008 Liquid Waste Fund Federal Withholding Taxes Federal Taxes 25.12 0 06/04/2008 Liquid Waste Fund Medicare - Employee Federal Taxes 5.12 0 06/04/2008 Liquid Waste Fund Medicare - Employee Federal Taxes 5.12 Check Total: 35.36 0 06/04/2008 Liquid Waste Fund State Withholding Taxes State of Cal Emp Dev Dept 1,258.87 Check Total: 1,258.87 0 06/04/2008 Liquid Waste Fund Federal Withholding Taxes Federal Taxes 4,345.67 0 06/04/2008 Liquid Waste Fund FICA - Employee Federal Taxes 40.64 0 06/04/2008 Liquid Waste Fund FICA - Employee Federal Taxes 40.64 0 06/04/2008 Liquid Waste Fund Medicare - Employee Federal Taxes 466.18 0 06/04/2008 Liquid Waste Fund Medicare - Employee Federal Taxes 349.04 0 06/04/2008 Liquid Waste Fund Medicare - Employee Federal Taxes 117.14 Check Total: 5,359.31 0 06/04/2008 Liquid Waste Fund PERS Retirement Cal Pers Employee Ret System 99.66 0 06/04/2008 Liquid Waste Fund PERS Retirement Cal Pers Employee Ret System 31.20 0 06/04/2008 Liquid Waste Fund PERS Retirement Cal Pers Employee Ret System 203.77 0 06/04/2008 Liquid Waste Fund PERS Retirement Cal Pers Employee Ret System 63.79 0 06/04/2008 Liquid Waste Fund PERS Retirement Cal Pers Employee Ret System 1,423.78 0 06/04/2008 Liquid Waste Fund PERS Retirement Cal Pers Employee Ret System 2,910.84 0 06/04/2008 Liquid Waste Fund PERS Survivor Benefit Cal Pers Employee Ret System 10.23 0 06/04/2008 Liquid Waste Fund PERS Retirement Cal Pers Employee Ret System 445.75 0 06/04/2008 Liquid Waste Fund PERS Retirement Cal Pers Employee Ret System 911.32 0 06/04/2008 Liquid Waste Fund PERS - Employer Cal Pers Employee Ret System -0.03 Check Total: 6,100.31 AP - Checks for Approval ( 07/02/2008 - 4:26 PM ) Page 1 Check Total: 615.29 0 06/06/2008 Liquid Waste Fund PERS Medical Cal PERS Check Number Check Date Fund Name Account Name Vendor Name Amount 0 06/02/2008 Liquid Waste Fund Life /AD &D Insurance co 357.50 0 06/02/2008 Liquid Waste Fund Long -Term Disability co 25179 0 06/02/2008 Solid Waste Fund Benefits Admin Costs co 0.50 0 06/02/2008 Liquid Waste Fund Benefits Admin Costs co 4.50 Check Total: 615.29 0 06/06/2008 Liquid Waste Fund PERS Medical Cal PERS 6,161.81 0 06/06/2008 Solid Waste Fund Benefits Admin Costs Cal PERS 1.79 0 06/06/2008 Liquid Waste Fund Benefits Admin Costs Cal PERS 16.08 Check Total: 6,179.68 0 06/18/2008 Liquid Waste Fund State Withholding Taxes State of Cal Emp Dev Dept 1,155.06 Check Total: 1,155.06 0 06/18/2008 Liquid Waste Fund Federal Withholding Taxes Federal Taxes 4,131.74 0 06/18/2008 Liquid Waste Fund Medicare - Employee Federal Taxes 450.41 0 06/18/2008 Liquid Waste Fund Medicare - Employee Federal Taxes 345.14 0 06/18/2008 Liquid Waste Fund Medicare - Employee Federal Taxes 105.27 Check Total: 5,032.56 0 06/18/2008 Liquid Waste Fund PERS Retirement Cal Pers Employee Ret System 102.77 0 06/18/2008 Liquid Waste Fund PERS Retirement Cal Pers Employee Ret System 31.20 0 06/18/2008 Liquid Waste Fund PERS Retirement Cal Pers Employee Ret System 210.12 0 06/18/2008 Liquid Waste Fund PERS Retirement Cal Pers Employee Ret System 63.79 0 06/18/2008 Liquid Waste Fund PERS Retirement Cal Pers Employee Ret System 1,468.18 0 06/18/2008 Liquid Waste Fund PERS Retirement Cal Pers Employee Ret System 3,001.61 0 06/18/2008, Liquid Waste Fund PERS Survivor Benefit Cal Pers Employee Ret System 11.16 0 06/18/2008 Liquid Waste Fund PERS Retirement Cal Pers Employee Ret System 445.75 0 06/18/2008 Liquid Waste Fund PERS Retirement Cal Pers Employee Ret System 911.32 0 06/18/2008 Liquid Waste Fund PERS - Employer Cal Pers Employee Ret System -0.02 Check Total: 6,245.88 0 06/16/2008 Solid Waste Fund Investment Earnings Bank of America 399.26 Check Total: 399.26 0 06/27/2008 Liquid Waste Fund Federal Withholding Taxes Federal Taxes 201.82 0 06/27/2008 Liquid Waste Fund FICA - Employee Federal Taxes 315.15 AP - Checks for Approval ( 07/02/2008 - 4:26 PM) Page 2 Check *er Check Date Fund Name Account Name Vendor Name Amount 0 06/27/2008 Liquid Waste Fund 0 06/27/2008 Liquid Waste Fund 0 06/27/2008 Liquid Waste Fund 5329 06/05/2008 Solid Waste Fund 5329 06/05/2008 Liquid Waste Fund FICA - Employee Federal Taxes Medicare - Employee Federal Taxes Medicare - Employee Federal Taxes Building Maintenance 949 Storage Building Maintenance 949 Storage Check Total: Check Total: 315.15 73.71 73.71 979.54 16.00 144.00 160.00 5330 06/05/2008 Liquid Waste Fund Employee Insurance AFLAC 731.40 Check Total: 731.40 5331 06/05/2008 Solid Waste Fund Office Supplies Ariel Supply 77.54 5331 06/05/2008 Liquid Waste Fund Office Supplies Ariel Supply 697.83 Check Total: 775.37 5332 06/05/2008 Solid Waste Fund Telephone AT &T 32.05 5332 06/05/2008 Liquid Waste Fund Telephone AT &T 288.46 Check Total: 320.51 5333 06/05/2008 Solid Waste Fund Building Maintenance Bay Alarm 13.80 5333 06/05/2008 Liquid Waste Fund Building Maintenance Bay Alarm 124.20 Check Total: 138.00 5334 0610512008 Solid Waste Fund Legal Services Alan R. Burns 1,505.35 5334 06/05/2008 Liquid Waste Fund Legal Services Alan R. Burns 2,795.65 5334 06/05/2008 Solid Waste Fund Legal Services Alan R. Burns 663.00 5334 06/05/2008 Liquid Waste Fund Legal Services Alan R. Burns 714.00 5334 06/05/2008 Solid Waste Fund Legal Services Alan R. Burns 441.88 5334 06/05/2008 Liquid Waste Fund Legal Services Alan R. Bums 820.62 5334 06/05/2008 Liquid Waste Fund Legal Services Alan R. Burns 487.50 Check Total: 7,428.00 5335 06/05/2008 Solid Waste Fund Benefits Admin Costs CaIPERS Fiscal Services Division 40.00 5335 06/05/2008 Liquid Waste Fund Benefits Admin Costs Ca1PERS Fiscal Services Division 360.00 AP - Checks for Approval ( 07/02/2008 - 4:26 PM ) Page 3 Check Number Check Date Fund Name Account Name Vendor Name 1,400.00 Amount 06/05/2008 Liquid Waste Fund Plan Ck/Inspection- Inside Robin B. Hamers & Assoc., Inc. 3,782.50 Check Total: 400.00 5336 06/05/2008 Solid Waste Fund Telephone Comm360 Software, Inc. 06/05/2008 1.36 5336 06/05/2008 Liquid Waste Fund Telephone Comm360 Software, Inc. Liquid Waste Fund 12.23 Robin B. Hamers & Assoc., Inc. 270.00 5343 06/05/2008 Liquid Waste Fund Check Total: 13.59 5337 06/05/2008 Liquid Waste Fund Sewer Maint -Pump Sm Contract C &R Drains Robin B. Hamers & Assoc., Inc. 176.00 5343 06/05/2008 Liquid Waste Fund Tustin Pp Main I -Contr Svc Robin B. Hamers & Assoc., Inc. Check Total: 176.00 5338 06/05/2008 Solid Waste Fund Container Collection Costs CR Transfer, Inc. 30,593.25 5338 06/05/2008 Solid Waste Fund Recycling/Disposal CR Transfer, Inc. 184,498.49 5338 06/05/2008 Solid Waste Fund Recycling/Disposal CR Transfer, Inc. 9,262.78 Check Total: 224,354.52 5339 06/05/2008 Liquid Waste Fund Prof Membership /Dues CWEA -TCP 110.00 Check Total: 110.00 5340 06/05/2008 Liquid Waste Fund Fog #180 - Contract Sery Environmental Engr & Cont, Inc 9,117.23 Check Total: 9,117.23 5341 06/05/2008 Solid Waste Fund Gas - Building The Gas Company 2.03 5341 06/05/2008 Liquid Waste Fund Gas - Building The Gas Company 18.29 Check Total: 20.32 5342 06/05/20081 Liquid Waste Fund Misc Swr Wk #164 -Copt Svc Golden Bell Products, Inc. 11,451.50 Check Total: 11,451.50 5343 06/05/2008 Liquid Waste Fund Engineering/Architectual Sery Robin B. Hamers & Assoc., Inc. 1,400.00 5343 06/05/2008 Liquid Waste Fund Plan Ck/Inspection- Inside Robin B. Hamers & Assoc., Inc. 3,782.50 5343 06/05/2008 Liquid Waste Fund Plan Ck/Inspection- Outside Robin B. Hamers & Assoc., Inc. 297.50 5343 06/05/2008 Liquid Waste Fund Plan Ck/Inspection- Inside Robin B. Hamers & Assoc., Inc. 6,660.00 5343 06/05/2008 Liquid Waste Fund Plan Ck/Inspection- Outside Robin B. Hamers & Assoc., Inc. 270.00 5343 06/05/2008 Liquid Waste Fund Irvine /Tustin Pump Sm #168 -Con Robin B. Hamers & Assoc., Inc. 3,072.50 5343 06/05/2008 Liquid Waste Fund Emerg Pump Plan-Contr Svc Robin B. Hamers & Assoc., Inc. 2,400.00 5343 06/05/2008 Liquid Waste Fund Tustin Pp Main I -Contr Svc Robin B. Hamers & Assoc., Inc. 13,335.00 AP - Checks for Approval ( 07/02/2008 - 4:26 PM ) Page 4 Check *er Check Date Fund Name Account Name Vendor Name Liquid Waste Fund Amount 06/05/2008 Solid Waste Fund 5343 06/05/2008 Liquid Waste Fund OCSD Grant #175 - Cont Svc Robin B. Hamers & Assoc., Inc. 8,937.50 5343 06/05/2008 Liquid Waste Fund WDR Ph III #176 - Contr Svc Robin B. Hamers & Assoc., Inc. 2,960.00 5343 06/05/2008 Solid Waste Fund District Manager Robin B. Hamers & Assoc., Inc. 2,067.19 5343 06/05/2008 Liquid Waste Fund District Manager Robin B. Hamers & Assoc., Inc. 3,839.06 Check Total: 49,021.25 5344 06/05/2008 Solid Waste Fund Postage Hasler 4.10 5344 06/05/2008 Liquid Waste Fund Postage Hasler 36.85 Check Total: 40.95 5345 06/05/2008 Liquid Waste Fund Sewer Maint- Water Pump Irvine Ranch Water District 7.50 Check Total: 7.50 5346 06/05/2008 Liquid Waste Fund Misc Swr Wk#164 -Cont Svc ITT FLYGT CORP 534.15 5346 06/05/2008 Liquid Waste Fund Misc Swr Wk#164 -Cont Svc ITT FLYGT CORP 1,957.27 5346 06/05/2008 Liquid Waste Fund Misc Swr Wk#164 -Cont Svc ITT FLYGT CORP 21,613.38 Check Total: 24,104.80 5347 06/05/2008 Liquid Waste Fund Sewer Lateral Program #186 Jeff Deisner 137.50 5348 06/05/2008 Liquid Waste Fund 5349 06/05/2008 Liquid Waste Fund 5349 06/05/2008 Liquid Waste Fund 5349 06/05/2008 Liquid Waste Fund 5350 06/05/2008 Liquid Waste Fund 5351 06/05/2008 Solid Waste Fund 5351 06/05/2008 Liquid Waste Fund 5351 06/05/2008 Solid Waste Fund Check Total: Misc Swr Wk#164 -Cont Svc Jimni Systems, Inc Check Total: Sewer Maint- Water Pump Sewer Maint- Water Pump Sewer Maint- Water Pump Mesa Consolidated Water Dist Mesa Consolidated Water Dist Mesa Consolidated Water Dist Check Total: Sewer Lateral Program #186 Michael Stout 137.50 3,996.33 3,996.33 15.00 17.17 15.00 47.17 1,800.00 Check Total: 1,800.00 Office Supplies Office Depot 11.39 Office Supplies Office Depot 102.51 Office Supplies Office Depot -1.94 AP - Checks for Approval ( 07/02/2008 - 4:26 PM ) Page 5 Check Number Check Date Fund Name Account Name Vendor Name Amount 5351 06/05/2008 Liquid Waste Fund Office Supplies Office Depot -17.44 5352 06/05/2008 Solid Waste Fund 5352 06/05/2008 Liquid Waste Fund 5353 06/05/2008 Liquid Waste Fund Contract Services Contract Services Pacific Building Care, Inc. Pacific Building Care, Inc. Sewer Lateral Program #186 Robert Leyva 5354 06/05/2008 Solid Waste Fund Electric - Building 5354 06/05/2008 Liquid Waste Fund Electric - Building 5355 06/05/2008 Solid Waste Fund Professional Services 5355 06/05/2008 Liquid Waste Fund Professional Services 5355 06/05/2008 Solid Waste Fund Professional Services 5355 06/05/2008 Liquid Waste Fund Professional Services 5355 06/05/2008 Solid Waste Fund Professional Services 5355 06/05/2008 Liquid Waste Fund Professional Services 5356 06/05/2008 Liquid Waste Fund 5357 06/05/2008 Liquid Waste Fund Contract Services Deferred Compensation - 457 Southern California Edison Southern California Edison Technology Resource Cntr, Inc. Technology Resource Cntr, Inc. Technology Resource Cntr, Inc. Technology Resource Cntr, Inc. Technology Resource Cntr, Inc. Technology Resource Cntr, Inc. Underground Service Alert/SC VantagePoint Transfer Agents Check Total: Check Total: Check Total: Check Total: Check Total: Check Total: 94.52 45.38 408.37 453.75 750.00 750.00 45.92 413.27 459.19 76.00 684.00 76.00 684.00 76.00 684.00 2,280.00 164.50 164.50 225.00 AP - Checks for Approval ( 07/02/2008 - 4:26 PM ) Page 6 Check Total: 225.00 5358 06/05/2008 Liquid Waste Fund Deferred Medical -RHS- Employee VantagePoint Transfer Agents 245.42 5358 66/05/2008 Liquid Waste Fund Deferred Medical -RHS- Employee VantagePoint Transfer Agents 181.75 5358 06/05/2008 Liquid Waste Fund Deferred Medical -RHS- Employee VantagePoint Transfer Agents 63.67 Check Total: 490.84 5359 06/05/2008 Liquid Waste Fund Irvine /Tustin Pump Stn #168 -Con Vadnais Corporation 134,151.88 AP - Checks for Approval ( 07/02/2008 - 4:26 PM ) Page 6 Check 4er Check Date Fund Name Account Name Vendor Name Amount i Check Total: 134,151.88 5365 06/19/2008 Liquid Waste Fund Sewer Lateral Program #186 Allen Jay 1,200.00 Check Total: 1,200.00 5366 06/19/2008 Solid Waste Fund MultiMed/Blueprint/Copies /Sub American Solutions for Business 8.51 5366 06/19/2008 Liquid Waste Fund MultiMedBlueprints /Copies /Sub American Solutions for Business 76.55 Check Total: 85.06 5367 06/19/2008 Solid Waste Fund Telephone AT &T 5.56 5367 06/19/2008 Liquid Waste Fund Telephone AT &T 50.00 5367 06/19/2008 Solid Waste Fund Telephone AT &T 16.87 5367 06/19/2008 Liquid Waste Fund Telephone AT &T 151.79 Check Total: 224.22 5368 06/19/2008 Solid Waste Fund Postage Bank of America 35.00 5368 06/19/2008 Liquid Waste Fund Postage Bank of America 315.00 5368 06/19/2008 Liquid Waste Fund Sewer Maint - Equipment Maint Bank of America 415.02 5368 06/19/2008 Liquid Waste Fund Misc Swr Wk#164 -Cont Svc Bank of America 25.00 5368 06/19/2008 Solid Waste Fund Travel/Meals/Lodging Bank of America 73.50 5368 06/19/2008 Liquid Waste Fund Travel/Meals/Lodging Bank of America 661.50 5368 06/19/2008 Solid Waste Fund Travel/Meals/Lodging Bank of America 73.50 5368 06/19/2008 Liquid Waste Fund Travel/Meals /Lodging Bank of America 661.50 5368 06/19/2008 Liquid Waste Fund Misc Swr Wk#164 -Cont Svc Bank of America 40.00 5368 06/19/2008 Solid Waste Fund Building Maintenance Bank of America 5.08 5368 06/19/2008 Liquid Waste Fund Building Maintenance Bank of America 45.70 5368 06/19/2008 Solid Waste Fund Travel /Meals /Lodging Bank of America 11.33 5368 06/19/2008 Liquid Waste Fund Travel/Meals/Lodging Bank of America 101.97 5368 06/19/2008 Solid Waste Fund Building Maintenance Bank of America 3.02 5368 06/19/2008 Liquid Waste Fund Building Maintenance Bank of America 27.14 5368 06/19/2008 Liquid Waste Fund Sewer Maint - Equipment Maint Bank of America 160.00 5368 06/19/2008 Solid Waste Fund Travel/Meals /Lodging Bank of America 31.29 5368 06/19/2008 Liquid Waste Fund Travel/Meals /Lodging Bank of America 281.64 5368 06/19/2008 Solid Waste Fund Cellular Service Bank of America 0.54 5368 06/19/2008 Liquid Waste Fund Cellular Service Bank of America 4.85 5368 06/19/2008 Solid Waste Fund Travel/Meals/Lodging Bank of America 15.65 5368 06/19/2008 Liquid Waste Fund Travel/Meals /Lodging Bank of America 140.82 5368 06/19/2008 Solid Waste Fund Travel/Meals/Lodging Bank of America 42.39 5368 06/19/2008 Liquid Waste Fund Travel/Meals /Lodging Bank of America 381.52 5368 06/19/2008 Solid Waste Fund Travel/Meals/Lodging Bank of America 19.30 AP - Checks for Approval ( 07/02/2008 - 4:26 PM ) Page 7 Check Num er Check Date Fund Name Account Name Vendor Name • Amount 5368 06/19/2008 Liquid Waste Fund Travel /Meals /Lodging Bank of America 173.70 5368 06/19/2008 Solid Waste Fund Travel/Meals/Lodging Bank of America 17.30 5368 06/19/2008 Liquid Waste Fund Travel/Meals/Lodging Bank of America 155.70 5368 06/19/2008 Solid Waste Fund Travel /Meals/Lodging Bank of America 2.40 5368 06/19/2008 Liquid Waste Fund Travel /Meals /Lodging Bank of America 21.60 5368 06/19/2008 Solid Waste Fund Travel/Meals/Lodging Bank of America 18.80 5368 06/19/2008 Liquid Waste Fund Travel /Meals /Lodging Bank of America 169.20 5368 06/19/2008 Solid Waste Fund Travel /Meals /Lodging Bank of America 23.00 5368 06/19/2008 Liquid Waste Fund Travel /Meals /Lodging Bank of America 207.00 5368 06/19/2008 Liquid Waste Fund Sewer Maint -Small Tools /Eq Bank of America 42.71 5368 06/19/2008 Liquid Waste Fund Sewer Maint -Small Tools /Eq Bank of America 48.97 5368 06/19/2008 Liquid Waste Fund Sewer Maint- Material/Supplies Bank of America 139.03 5368 06/19/2008 Liquid Waste Fund Sewer Maint - Equipment Maint Bank of America 75.00 5368 06/19/2008 Liquid Waste Fund Sewer Maint - Equipment Maint Bank of America 71.00 Check Total: 4,737.67 5369 06/19/2008 Liquid Waste Fund Sewer Lateral Program #186 Brian Valles 1,800.00 Check Total: 1,800.00 5370 06/19/2008 Solid Waste Fund Trash Hauler Costa Mesa Disposal 196,557.28 Check Total: 196,557.28 5371 06/19/2008 Liquid Waste Fund Sewer Maint -Pump Stn Contract C &R Drains 132.00 5371 06/19/2008 Liquid Waste Fund Sewer Maint -Pump Sm Contract C &R Drains 1,182.00 5371 06/19/2008 Solid Waste Fund Building Maintenance C &R Drains 8.00 5371 06/19/2008 Liquid Waste Fund Building Maintenance C &R Drains 72.00 Check Total: 1,394.00 5372 06/19/2008 Solid Waste Fund Staff Development Cal Soc of Muni Finance Office 3.20 5372 06/19/2008 Liquid Waste Fund Staff Development Cal Soc of Muni Finance Office 28.80 Check Total: 32.00 5373 06/19/2008 Liquid Waste Fund Sewer Maint -Staff Development CWEA -TCP 105.00 5373 06/19/2008 Liquid Waste Fund Sewer Maint -Staff Development CWEA -TCP 105.00 5373 06/19/2008 Liquid Waste Fund Sewer Maint -Staff Development CWEA -TCP 105.00 Check Total: 315.00 AP - Checks for Approval ( 07/02/2008 - 4:26 PM) Page 8 Check Aber Check Date Fund Name Account Name ! Vendor Name ` Amount 5374 06/19/2008 Liquid Waste Fund Sewer Maint - Material /Supplies Golden Bell Products, Inc. 1,481.56 5375 06/19/2008 Solid Waste Fund 5375 06/19/2008 Liquid Waste Fund 5376 06/19/2008 Liquid Waste Fund 5376 06/19/2008 Liquid Waste Fund 5377 06/19/2008 Liquid Waste Fund 5378 06/19/2008 Solid Waste Fund 5379 06/19/2008 Liquid Waste Fund 5380 06/19/2008 Liquid Waste Fund 5381 06/19/2008 Liquid Waste Fund Check Total: Benefits Admin Costs Horizon Health EAP Benefits Admin Costs Horizon Health EAP Check Total: Sewer Maint -Pump Stn Contract Jimni Systems, Inc Sewer Maint -Pump Stn Contract Jimni Systems, Inc Check Total: Misc Swr Wk #164 -Cont Svc Mike Kilbride, LTD Check Total: Public Info/Ed/Community Promo Leo's Screen Printing & Embroidery Check Total: Sewer Maint- Water Pump Sewer Maint- Equipment Maint Mesa Consolidated Water Dist Nextruk Check Total: Check Total: Due to OCSD Orange County Sanitation Distr Check Total: 5382 06/19/2008 Solid Waste Fund Office Supplies 5382 06/19/2008 Liquid Waste Fund Office Supplies 5382 06/19/2008 Solid Waste Fund Office Supplies 5382 06/19/2008 Liquid Waste Fund Office Supplies 5382 06/19/2008 Solid Waste Fund Office Supplies 5382 06/19/2008 Liquid Waste Fund Office Supplies AP - Checks for Approval ( 07/02/2008 - 4:26 PM ) Office Depot Office Depot Office Depot Office Depot Office Depot Office Depot Check Total: Page 9 1,481.56 1.40 12.60 14.00 1,659.33 340.00 1,999.33 4,950.00 4,950.00 2,445.92 2,445.92 15.00 15.00 3,057.90 3,057.90 3,211.00 3,211.00 27.08 243.71 6.97 62.72 4.75 42.72 387.95 Amount Check Num eer Check Date Fund Name Account Name Vendor Name 5383 06/19/2008 Solid Waste Fund Travel/Meals/Lodging Bob Ooten 5.50 5383 06/19/2008 Liquid Waste Fund Travel/Meals/Lodging Bob Ooten 49.50 5383 06/19/2008 Solid Waste Fund Travel/Meals/Lodging Bob Ooten 3.69 5383 06/19/2008 Liquid Waste Fund Travel /Meals /Lodging Bob Ooten 33.17 Check Total: 91.86 5384 06/19/2008 Liquid Waste Fund Sewer Lateral Program #186 Phil Taormina 835.00 Check Total: 835.00 5385 06/19/2008 Solid Waste Fund Telephone Quest 0.48 5385 06/19/2008 Liquid Waste Fund Telephone Quest 4.31 Check Total: 4.79 5386 06/19/2008 Facilities Revolving Fund District Yard Robert Thorton Architects, Inc 30,616.70 Check Total: 30,616.70 5387 06/19/2008 Liquid Waste Fund Sewer Maint - Electric Pump Southern California Edison 113.96 5387 06/19/2008 Liquid Waste Fund Sewer Maint - Electric Pump Southern California Edison 81.61 5387 06/19/2008 Liquid Waste Fund Sewer Maint - Electric Pump Southern California Edison 301.79 5387 06/19/2008 Liquid Waste Fund Sewer Maint - Electric Pump Southern California Edison 456.13 5387 06/19/2008 Liquid Waste Fund Sewer Maint - Electric Pump Southern California Edison 828.51 5387 06/19/2008 Liquid Waste Fund Sewer Maint - Electric Pump Southern California Edison 42.14 5387 06/19/2008 Liquid Waste Fund Sewer Maint - Electric Pump Southern California Edison 351.95 5387 06/19/2008 Liquid Waste Fund Sewer Maint - Electric Pump Southern California Edison 437.89 5387 06/19/2008 Liquid Waste Fund Sewer Maint - Electric Pump Southern California Edison 71.58 5387 06/19/2008 Liquid Waste Fund Sewer Maint - Electric Pump Southern California Edison 113.44 5387 06/19/2008 Liquid Waste Fund Sewer Maint - Electric Pump Southern California Edison 337.92 5387 06/19/2008 Liquid Waste Fund Sewer Maint - Electric Pump Southern California Edison 212.28 5387 06/19/2008 Liquid Waste Fund Sewer Maint - Electric Pump Southern California Edison 408.23 5387 06/19/2008 Liquid Waste Fund Sewer Maint - Electric Pump Southern California Edison 1,003.95 5387 06/19/2008 Liquid Waste Fund Sewer Maint - Electric Pump Southern California Edison 1,261.67 5387 06/19/2008 Liquid Waste Fund Sewer Maint - Electric Pump Southern California Edison 72.90 5387 06/19/2008 Liquid Waste Fund Sewer Maint - Electric Pump Southern California Edison 40.31 5387 06/19/2008 Liquid Waste Fund Sewer Maint - Electric Pump Southern California Edison 63.13 5387 06/19/2008 Liquid Waste Fund Sewer Maint - Electric Pump Southern California Edison 370.86 Check Total: 6,570.25 5388 06/19/2008 Solid Waste Fund Travel/Meals/Lodging Arlene Schafer 5.50 5388 06/19/2008 Liquid Waste Fund Travel/Meals/Lodging Arlene Schafer 49.50 AP - Checks for Approval ( 07/02/2008 - 4:26 PM) Page 10 t_ r Check er Check Date Fund Name Account Name Vendor Name ! Amount 5388 06/19/2008 Solid Waste Fund 5388 06/19/2008 Liquid Waste Fund 5389 06/19/2008 Solid Waste Fund 5389 06/19/2008 Solid Waste Fund 5389 06/19/2008 Solid Waste Fund 5389 06/19/2008 Solid Waste Fund 5389 06/19/2008 Solid Waste Fund 5390 06/19/2008 Solid Waste Fund 5390 06/19/2008 Liquid Waste Fund 5391 06/19/2008 Solid Waste Fund 5391 06/19/2008 Liquid Waste Fund 5391 06/19/2008 Solid Waste Fund 5391 06/19/2008 Liquid Waste Fund 5392 06/19/2008 Liquid Waste Fund 5393 06/19/2008 Liquid Waste Fund 5393 06/19/2008 Liquid Waste Fund 5393 06/19/2008 Liquid Waste Fund 5394 06/19/2008 Solid Waste Fund 5394 06/19/2008 Liquid Waste Fund Travel/Meals /Lodging Arlene Schafer 0.85 Travel/Meals/Lodging Arlene Schafer 7.62 Check Total: 63.47 Sharps Program Stericycle 121.15 Sharps Program Stericycle 163.00 Sharps Program Stericycle 121.24 Sharps Program Stericycle 121.64 Sharps Program Stericycle 98.00 Check Total: 625.03 Professional Services Technology Resource Cntr, Inc. 328.50 Professional Services Technology Resource Cntr, Inc. 2,956.50 Check Total: 3,285.00 Building Maintenance Trimco Landscape 12.20 Building Maintenance Trimco Landscape 109.80 Building Maintenance Trimco Landscape 12.00 Building Maintenance Trimco Landscape 108.00 Check Total: 242.00 Deferred Compensation - 457 VantagePoint Transfer Agents 225.00 Check Total: 225.00 Deferred Medical -RHS- Employee VantagePoint Transfer Agents 245.42 Deferred Medical -RHS- Employee VantagePoint Transfer Agents 181.75 Deferred Medical -R-HS-Employee VantagePoint Transfer Agents 63.67 Check Total: 490.84 Cellular Service Verizon Wireless 25.98 Cellular Service Verizon Wireless 590.58 Check Total: 616.56 AP - Checks for Approval ( 07/02/2008 - 4:26 PM) Page 11 Check Number Check Date Fund Name Account Name ® Vendor Name 0 Amount Report Total: 774,357.13 AP - Checks for Approval ( 07/02/2008 - 4:26 PM ) Page 12 Costa Mesa Sanitary District Expense Reimbursem *Form for Directors Name' +✓ } v� I. Attach all receipts. a\�LL.R_® V R:V JUL 9;1, 2008 COSTA I EESA JAI�IfN IDIJTRiIGI DATE OF EVERT PURPOSE OCCASION LOCA7n10N/� TRAVEL" MEAL. EXPENSE OTHER t.OR tc 6-o e-o i 1 �Liv� il` G . t �iV�� Z !� �— (� t 4. e �/� ✓ - -- /lC 'c. i'i �' L4 0, I 'Can be used for private auto as well as taxi, limo and air fare. 11, Calculation 1. _ miles at Q.5 cents per mile (currW Rats) 2. 1 oTotal meals 3. days attendance at $ 221.00 per day (per Board policy) 4. Meeting 5. Other Conference/Event; Location: Per ordinance No. 55, "Board members shall provide brief reports on maetinos attended at public expense at the next regular tioara meeting.- (operations code, Section 3.01.036) _ $ l � J7, Total= $ : a G Significant points learners of benefit to the District and Its ratepayers, (rev. z)W) C, z in N� m lD F., M O 3 O N U) M M D z e 0 b m -c m w Costa Mesa Sanitary District �n Expense Reimbursement Form for Directors Name: �' `�"� �oQ i• Attach all receipts. JUL 0;12008 COSTA MESA SANITARY DISTRICT DATE OF EVENT PURPOSE OR OCCASION LOCATION^^ TRAVEL` MEAL. EXPENSE OTHER , 5 -f'n trC- Y PIA— tc �i O 7 .q-y _ /7, O G t0 .4 'Can be used for private auto as well as taxi, limo and air fare. 11. Calculation 1. 3 EE' miles at 50.5 cents per mile (Current Rate) 2. /UTOtal meats l 3. days attendance at $ 22 1.00 per day (per Board pall" 4. Meeting 5. Other Conference/Event: Location: Per Ordinance No. 55, "Board members shall provide brief reports on mestinas attended at Dubiic sxnense at the next regular uciarci meeting.' tuperatfons code, Section 3.01.035) (Qv. Z% ) 1 0 S,�, Total= $ 1AS -00 Significant points learned of benefit to the District and Its ratepayers; Director Signature: L4 Si I m amo m t0 N O 3 O N --1 D33 frl N D (n D z d N O T M T a m w 2 F J xpense Reirnburse umt Farm for Dii reclor s Name: i. r�th �1 t�C�iQ$S -um Oft "Ma for pnrrga auto as vrert acmx, Imo Omer 'are_ IL Cakuhgion 1. a_ .` mles at .60.5 wO per m[Ee E lrr"R%M 2. Tomb rmAis = 3. days al xas at $ 2Zy.M0 per day tre eas.dcdrar► 4. MmAng = 5. odw Ci4mar8noWEvent: Lamson: - --- - -- Per Ordin ume No. 55, °Sward rwmbom "i pnNide beef f ropeAs 011 Yrmeft s mawWed at pub6c expomb at the nwd regtrile r Dowd mn+tng." (Opwe0m Code, Setlb+R &01 MS) TOW = $ Sfg MMA pints ka med of bwe#it to the D" drict and its (T I rU m s 7 T in Ln -a m N to �r v o z m A N M IA Ti QJ � I I s M. ►_. • ___/.t., � �. fiTT .!!�� #iti/!�t►i1i[lf��it,/t� �.... �- . �� ►ter.*, � � ��,!!R�l'Ti 4i�f . -- • � zj INN- -um Oft "Ma for pnrrga auto as vrert acmx, Imo Omer 'are_ IL Cakuhgion 1. a_ .` mles at .60.5 wO per m[Ee E lrr"R%M 2. Tomb rmAis = 3. days al xas at $ 2Zy.M0 per day tre eas.dcdrar► 4. MmAng = 5. odw Ci4mar8noWEvent: Lamson: - --- - -- Per Ordin ume No. 55, °Sward rwmbom "i pnNide beef f ropeAs 011 Yrmeft s mawWed at pub6c expomb at the nwd regtrile r Dowd mn+tng." (Opwe0m Code, Setlb+R &01 MS) TOW = $ Sfg MMA pints ka med of bwe#it to the D" drict and its (T I rU m s 7 T in Ln -a m N to �r v o z m A N M IA Ti QJ � I I s C*utn Www Senhary Diabwl xpense RelrnbursemeW Form for Directors f-ejpt4L -C,2n baumd for prWem Putoas w*[mW. Iwo wZ mfr ftra. I "Cukvtkm 1. mNes at .S cents permits tUffr" R" 2. Totw rnwts 3. dap alse-Mance at $ R21M pw day 0 -0 4. MaOng & Off" Wrhwerx;WEvent: Lowftw. Per ordmuwe No. 55, ilSo" members 9W provide brief repots *a rrwatkgs assadod at pubic emwm at the nmd reMOor Sawd MOOSM,.;." (Opwaiww Code, Secdon &CYLOM tw. a" I X-V -7 .2 rAgpffkmm pdrft ka"*d of b&Wh to V* DWrict and its I WYOM ...... a e In T rly fu -n fn T th rq w 0 M A S I in ,4 I � MqWW' MMUMC, - - - -• - - - - - 113456 maw W=w, r 7 WM ELVA -C,2n baumd for prWem Putoas w*[mW. Iwo wZ mfr ftra. I "Cukvtkm 1. mNes at .S cents permits tUffr" R" 2. Totw rnwts 3. dap alse-Mance at $ R21M pw day 0 -0 4. MaOng & Off" Wrhwerx;WEvent: Lowftw. Per ordmuwe No. 55, ilSo" members 9W provide brief repots *a rrwatkgs assadod at pubic emwm at the nmd reMOor Sawd MOOSM,.;." (Opwaiww Code, Secdon &CYLOM tw. a" I X-V -7 .2 rAgpffkmm pdrft ka"*d of b&Wh to V* DWrict and its I WYOM ...... a e In T rly fu -n fn T th rq w 0 M A S I in ,4 Costa Mesa nitary District Expense Reimburse nt Form for Directors .Name: Robert J. Ooten 1. Attach all receipts. DATE OF EVENT PURPOSE OR OCCASION LOCATION TRAVEL" AREAL EXPENSE OTHER (o - Z G -2$ v C a C-7 o , (o z° C O 0 C Ce) t -t,an oe uses zvr pnvaie azao as wen as zam, nmo ana air rare. 11. Calculation 1. $ miles at 50.5 cents per mile (Cunnt RaW) 2. Total meals 3. days attendance at $_221.00 per day (w Board paiey) 4. Meeting %\ vet 5. Other © Conference /Event: C) m 0 u Location: Per Ordinance No. 55, "Board members shall provide brief reports on meetings attended at public expense at the next regular Board meeting." (Operations Code, Section 3.01.035) (rev. Z") = $ q';'?, 42 Total = $ Z Significant points learned of benefit to the District and its ratepayers: Director Signature:) A 7y S� Costa Mesa Sanitary District Expense Reimbursement Form for Directors Name: Robert J. Ooten 1. Attach all receipts. DATE OF EVENT PURPOSE OR OCCASION LOCATION TRAVEL* MEAL EXPENSE OTHER I& b2 Q) )II, (�-0 ©6 w> Z °c, � c- Q C WI DL C NLA S ,� lv oQ x.19 CZ11- ('0 -Z 10�2, 0CS9 ` col 1 o s, G N-S S 0..1 D t tJ S a — t >(2 (Ov.n n 90 7-2 10 9, *Can be used for private auto as well as taxi, limo and air fare. 11. Calculation = $ 1. miles at 50.5 cents per mile _ (Curtent Rate) 2. Total meals 3. days attendance at $ 221.00 per day (per Board aaIor) L' 4. Meeting C p) `�) ctu. c oe ( azx cv C-, d J e w 2 <u k 14- d-<- 5. Other w. - z1 rk-Q- 0",- N t� Conference/Event: '\ Location: fu Per Ordinance No. 55, "Board members shall provide brief reports on meetings attended at public expense at the next regular Board meeting." (Operations Code, Section 3.01.035) 132 Total = $ 1 2 Co '=- Significant points learned of benefit to the District and its ratepayers: c� (�, a J2 � - `1 � Director Si nature: t(L� • Costa MAanitary District F Expense Reimbursement Form for Directors Nerve: ?�L 1. Attar all receipts. MAA) -r r —�T v DATE OF EVENT OR OCCASION LOCATION TRAVEL' MEAL EXPENSE OTHER /J } (PURPOSE 'Can be used for private auto as well as taxi, limo end air fare. Calculation 1. miles at 50.5 cents per mile (Current Rate) 2. Total meals 3, attendance at $-Z21,00 per day (per Boel d Palo) 4. Meeting 5. Other Conference/Event: Location: Per Ordinance No. 55, "Board members shall provide brief reports on meetings. attended at public expense at the next regular Board meeting." (Operations Corse, Section 3,04.035) = gga,ao Total = $ q y1 _ Q n Significant points learned of benefit to the District and Its ratepayer's: ('a�.2mf� Director Signature: U) IL I m u to m a Ln D 3 rn LQ ID m u� N v O 3 v N N m N 10 Qi N I Z d1 D W ti Costa Mesa nitary District Expense ReimburselUnt Form for Directors Name: 1. Attach all receipts. C: DATE OF EVENT PURPOSE OR OCCASION LOCATION TRAVEL* MEAL EXPENSE OTHER cCv\- 5 -man De used for private auto as well as taxi, limo and air tare. Calculation 1. miles at 50.5 cents per mile (Current Rate) 2. Total meals 3. days attendance at $_221.00 per day (per Board policy) 4. Meeting 5. Other Conference /Event: Location: Per Ordinance No. 55, "Board members shall provide brief reports on meetings attended at public expense at the next regular Board meeting." (Operations Code, Section 3.01.035) = 3a) Total = $ _ C - �. Significant points learned of benefit to the District and its ratepayers: (rev. 2106) Director Signature: y` _ :► C Strategic Planning 2007 -2008 Additional Goals Established Mid - Program I. Increase E -Waste Recycling Issue: Residents inside the District should receive additional education and outreach regarding the proper disposal of batteries, fluorescent light bulbs, and other electronic waste. Along with education, determine additional drop -off and disposal sites. Goal: The District desires the $20,000 grant from the Integrated Waste Management Department (IWMD) and the $20,000 grant to the City of Costa Mesa be used in cooperation to achieve education and outreach and more effective a -waste recycling. Status: The District in partnership with the City of Costa Mesa submitted a Grant application to the County of Orange Integrated Waste Management Department on January 25, 2008. II. Source Reduction Issue: The District, along with other agencies who comply with the State of California requirement to recycle 50 %; is concentrating on "Source Reduction." Source Reduction is the use of products with less packaging materials, the use of products with "post consumer recycling content ", and buying in bulk to save re- buying the same item. As an example, items like aluminum foil last forever so buying a roll of 25 feet eight times creates eight times the amount of trash as buying one roll of 200 feet. The District has knowledge that property owners frequently place construction and demolition waste (C &D) in the containers rather than renting a construction bin. The District is aware that when the "unlimited container program" was introduced, the volume of trash increased, while in the reverse, when the use of a third container became an added charge, the volume of trash decreased. Goal: Continue educating residents to practice source reduction. The District's source reduction flyer may be placed in mail being sent to residents. Continue educating residents that C &D material is prohibited from being placed in the containers. Consider studying residents' habits to determine where the excess trash is disposed when the extra container is not available. III. Pursue Grant Funding Issue: Grant funding for trash collection and sewer service may be available. Goal: Determine whether additional funding through the Orange County Sanitation District (OCSD) Cooperative Projects Program or other sources is available for sewer matters. Stay abreast of grant opportunities for the trash collection program. 0 IV. Website Information Issue: Provide the public with the opportunity to learn more about the District. Goal: Consider the following items for inclusion on the website: • Mission and Purpose • Financial information • Policy on the accumulation and use of reserves • Plans for the future and the effect on rates • Per capita tax contribution by property owners • Performance and quality of service indicators • Board member benefits and compensation • 7/10/08 2 Ll V. Comprehensive Sewer System Management Issue: As required in the State Water Resources Control Board's Waste Discharge Requirements (WDR), the District is required to have a comprehensive sewer system management plan (SSMP) containing the specific elements described in the WDR. The purpose is to increase the reliability of the sewer system while eliminating sanitary sewer overflows (SSOs.) Also, the District has a grant from OCSD to televise the sewer system to identify sources of underground water infiltrating into the sewer lines and surface water runoff entering the sewer system at the surface level (1 /1.) Goal: 1. Continue upgrading the liquid level sensing system in the pumping stations so all stations have reliable equipment with backup sensors. 2. Continue evaluating the risk of pumping station SSOs using the risk analysis chart. Continue updating the pumping station maintenance chart. Test odor control methods that introduce oxygen into the water rather than using chemical neutralization. 3. Continue the "clean and televise" project and analyze the results for sources of 1 /1. SSOs have usually occurred in areas not yet cleaned as part of this project. 4. Eliminate the maintenance - intensive hot spots and perform the critical pumping station and system upgrades identified by the Maintenance Supervisor. 5. Continue the planned force main replacement program. 6. Insure grease interceptors at the food service establishments are regularly cleaned as required in the Fats, Oils, and Grease (FOG) Program. 7. Update the Sewer System Management Plan (SSMP) as appropriate. VI. Special District Leadership Foundation (SDLF) District of Distinction Issue: The SDLF offers an accreditation program enabling districts to demonstrate to their communities, the media and legislators their commitment to operate in a sound and responsible manner. 7/10/08 3 Goal: The CMSD desires to attain the SDLF District of Distinction. As required by the SDLF, the District must demonstrate that all directors and executive staff have received training in governance as well as compliance with Assembly Bill 1234, relating to ethics. CMSD Directors mush take six hours of basic governance training within the past five years. CMSD Directors must complete a new ethics course by the end of CY -2008. The District Manager is required to complete six hours of basic governance training. • • 7/10/08 4 C SEWER SYSTEM COMMITTEE AGENDA July 9, 2008,10:30 a.m. Costa Mesa Sanitary District 628 W. 19th Street Costa Mesa, California Directors Monahan, Ooten and Ferryman I. Monthly Spill Statistics II. Related Articles & Programs A. City of Newport Beach Sewer Lateral Program B. City of Huntington Beach Sewer Lateral Program C. Water Environment Research Foundation (WERF) Report— Lateral Rehabilitation III. OCSD Peroxide Station at CMSD Mendoza Pumping Station IV. Transfer of Sewer Lines from OCSD to CMSD V. CMSD Projects A. Project #129 —Bristol Street Sewer; Update on Design Phase B. Project #164 —Miscellaneous Sewer Work— Potential Adams P.S. Work; Victoria at Harbor Work C. Project #168 — Irvine Pumping Station Relocation —Update on Construction & Damage to Adjoining Property D. Project #170 — Prepare Emergency Response Plans for Pumping Stations E. Project #171 — Irvine Pumping Station Force Main Rehabilitation F. Project #175 — OCSD Grant — Televising CMSD Sewer Lines — 06/09 Completion; Status at 6/30/08 = 84% (947,067LF/1,129,420LF) G. Project #186 — Sewer Lateral Assistance Program — Update H. Project #187 — District Yard Update — LEED Gold Standard VI. Construction/Maintenance Activities A. Harbor and Fair Drive HotSpot B. Review of On -Going Pumping station Maintenance Chart C. Conversion Schedule for Liquid Level Sensor Changes at Pumping Stations D. Comments from Maintenance Supervisor on Results of FOG Program VI. SDRMA Claim Update — Santiago Fire Damaged Equipment VII. Public Comments Dated: July 7, 2008 0 90'� Clerk of the District ..+► S�. Pag6* SEWER LATERAL AND CLEAN OUT FINIAL ASSISTANCE PROGRAM - CMSD #186 L *dated: Status Report , 07 -08 -08 @ 11:15 am Work Performed: ' 1 1620 Sandalwood St. 7 John Humphrey 9/27/2007 Completed_._ 7 T, C, RC, V $ 246.88 2/28/2008 2 398 University Warren Caves 9/721 -1969 10/17/2007 Completed T, C, RC, V, R $ 1,800.00 12/6/2007 3 363 Ravello Lane Mona Wamel 9/645 -6964 10/22/2007 Completed T, C, RC, CO, V, R $ 1,800.00 11/7/2007 452 Swarthmore Lane Ken Martinez 11/9/2007 In Progress 1535 Orange Ave. Matthew Dabney 11/13/2007 In Progress 2074 Monrovia Ave. Jerry Randall 11/14/2007 in Progress - Returned video 1/15 1588 Redlands Place Charles Gleason 11/15/2007 In Progress 2070 Federal Ave John Uffelman 11/15/2007 In Progress 3206 Oregon Ave. Paula Fowler 17/546 -4323 111/16/2007 Completed IT & C I $ 219.50 12/6/2007 724 W. 19th St. Young Yu/Bobby 7/906 -9701 11/19/2007 In Progress Placentia Ave. Thomas Schworer 7/545 -7983 11/26/2007 Com leted T, C, CO, V $ 1,800.00 1/2/2008 4 5 6 7 8 9 10 11,2178 12 2208 Placentia Ave. Thomas Schworer 7/545 -7983 11/26/2007 Completed T, C, RC, V $ 649.38 1/17/2008 13 1034 Valencia St. Thomas Schworer 7/545 -7983 11/26/2007 Completed T, C, RC, V $ 502.00 12/20/2007 14 1040 Valencia St. Thomas Schworer 7/545 -7983 11/26/2007 Completed T, C, RC, V $ 488.75 12/20/2007 15 2019 So. Capella Court 1190 Gleneagles Terr. 20111 Riverside Dr. Thomas Schworer Robert Heckrotie Patricia Sanders 7/545 -7983 7/557 -6088 12/26/2007 12/5/2007 12/6/2007 lCompleted Completed In Progress -Rcv'd video 12/18 T, V C, RC - No video $ 216.36 $ 77.00 1/31/2008 1/17/2008 16 17 18 616 Center Street Andre Ferriera 7/728 -0458 12/6/2007 lCompleted - Returned videos T C, V 1 $ 325.00 3/27/2008 19 344 E. 16th Street Eric Beach 9/300 -3342 12/6/2007 ICompleted T, C, RC, V I $ 263.75 1/3/2008 20 2576 Fairway Drive Jeff Butcher 9/422 -1108 12/10/2007 lCompleted T, C, RC, CO, V 1 $ 1,239.00 1/17/2008 815 Sonora Road Jeffrey Frei 1211012007 In Progress 223 & 223 1/2 Santa Isabel Philip Cadenhead 9/361 -2332 12/11/2007 lCompleted - 2 laterals T, CO, V, R $ 3,600.00 1/31/2008 21 22 23 2682 Santa Ana Ave. Gary Hill 9/675 -0740 12/11/2007 Completed T, C, RC, V $ 587.50 1/31/2008 24 337 Esther Marlene Heck 9/650 -5050 12/11/2007 Completed T, C, V $ 310.63 2/2812008 25 243 E. 20th Street Mark Schley 7/366 -6126 12/14/2007 Completed front lateral T, C, RC, CO, V, SR $ 1,800.00 1/31/2008 26 243 E. 20th Street Mark Schley 7/366 -6126 12/14/2007 Completed rear lateral T, C, CO $ 1,175.00 3/12/2008 27 1136 Carson 1845 Illinois Street 684 W. 18th Street Matt Montoya Marc Mason Barbara Griffith 7/501 -7258 9/230 -0873 12/14/2007 12/18/2007 12/18/2007 Completed In Progress lCompleted T, CO, V, SR IV, R, NL $ 975.00 I $ 1,800.00 1/17/2008 1/17/2008 28 29 30 2147 Aster Place ILaurene Keane 9/646 -6686 12/24/2007 lCompleted 2237 Raleigh Ave. Dehra Iverson 1 2126/2 00 7 In Progress Illinois Street Damontoth Cadilo 7/437 -1147 12/31/2007 lCompleted IT, CO, R T, V 1 $ 1,800.00 1/17/2008 $ 151.77 1/31/2008 31 3211849 33 2848 Boa Vista Drive Aram Solomonian 7/546 -5013 12/31/2007 Completed T, C, R $ 1,800.00 1/17/2008 34 403 Walnut Place Kevin Pfeif 9/650 -5897 1/7/2008 Completed T, CO, V NL $ 1,800.00 1/17/2008 35 324 Esther St. Edward Newland 91642 -7083 1/7/2008 Com feted T, C, V $ 587.50 2/14/2008 36 1858 Boa Vista Circle John Pfaff man 9/548 -9164 1/8/2008 Com feted T, C, CO V $ 550.00 1/31/2008 37 843 Congress St. Diane Taylor 9/548 -7879 1/9/2008 Completed T, C, V $ 1,099.08 1/17/2008 38 1019 Linden Place Charles Weir 9/394 -2715 1/9/2008 Com feted T, CO, V, SR $ 1,188.25 3/12/2008 39 526 Traverse Drive Raymond Grissom 7/751 -1046 1/10/2008 Completed T, C, RC, V $ 705.00 2/14/2008 40 1010 Grove Place Jeff Dawkins 7/345 -8471 1/10/2008 Completed T. C, RC CO, V $ 1,796.81 3/27/2008 41 3020 Capri Lane Geor a Matacek 7/546 -5395 1/10/2008 Completed T, C, CO, R $ 1,800.00 1/31/2008 42 839 Congress St. Diana Taylor 9/548 -7879 1/11/2008 Completed T, V $ 175.00 1/17/2008 43 923 W. Wilson Street 379 La Canada Way 1681 Gisler Ave. Diana Taylor Julia Brown Nikolaos Charidas 9/548 -7879 9/395 -3940 7/241 -8829 1/11/2008 1/15/2008 1/16/2008 Completed In Progress lCompleted T, C, CO, V T, V $ 1,150.00 $ 390.63 1/31/2008 2/14/2008 44 45 46 237 Costa Mesa St. Al Nowocinski 7/968 -2769 1/17/2008 Completed T, V $ 175.00 1/31/2008 47 237 Costa Mesa St. Al Nowocinski 7/968 -2769 1/17/2008 Completed 2nd Reimbursement T, V, NL $ 1,625.00 3127/2008 48 2857 Europa Drive Dr. Anthony Smart 71754 -1870 1/22/2008 Completed T, R $ 1,800.00 2/14/2008 49 3050 Madison Ave. Mina Cummins 7/850 -1009 1/1/2208 Completed T, C, RC, CO, V $ 1,800.00 4/24/2008 50 2575 Greenbriar Lane Wendv Ellis 7/546 -7069 1/24/2008 Completed T, C, RC, CO, V, SR $ 1,137.50 2/2812008 51 2227 E. 16th Street I Ellie Wray 9/646 -2388 1/24/2008 Completed IT, CO, V, R $ 1,800.00 2/14/2008 52 2958 Milbro Street I Brian Valles 7/865 -9761 1/24/2008 1 In Progress - qv VHS back 2/25 IT, C COV SR I $ 1,800.00 6/19/2008 Page 2 SEWER LATERAL AND CLEAN OUT FINANCIAL ASSISTANCE PROGRAM - CMSD #186 Last Updated: Status Report ; 07 -08 -08 @ 11:15 am 53 2298 La Linda Ct. jAmy Peters 9/400 -3363 1/24/2008 ICompleted IT, CO, V, SR 1 $ 1,197.50 2/28/2008 2407 Margaret - N.B. Steve Hufford 9/548 -5380 1/30/2008 In Progress 234 Santa Isabel I Kris Mungo 19/673 -9054 11/31/2008 ICompleted IT, CO, V, R I $ 1,800.00 12/28/2008 2804 Boa Vista Michael Odell 71751- 2001 2/4/2008 In Progress 731 Shalimar Drive Susan Hubbard 9/275 -5152 2/4/2008 IGave video back - 2/13 T, C, R, CO V $ 912.50 2/14/2008 54 55 56 57 58 837 Saint Clair Milton Sellers 7/544 -7365 2/5/2008 Completed T, V $ 1,800.00 3/12/2008 5913285 Minnesota Ave. Clint Knox 7/556 -8112 2/6/2008 Completed T, CO, V, SR $ 1,800.00 2/14/2008 60 289 Rose Lane Lynn Newton 9/673 -6204 2/6/2008 Completed T, R $ 1,800.00 2/28/2008 61 2001 Kornai Drive Eileen Monta na 7/540 -3601 2/6/2008 Completed T, C, CO, SR $ 974.08 2/28/2008 62 2193 & 2195 Orange 2833 Francis Lane 358 Ralcam Place Dana Laine Chris Boxer Maria Herrera 7/557 -9632 909/2088914 9/5480923 2/8/2008 2/11/2008 2/11/2008 ICompleted Completed In Progress T, C, CO, V T, C, RC, V $ 702.50 $ 611.34 2/28/2008 2/28/2008 63 64 65 2172 Pacific Avenue William Gilbert 9/6457090 2/11/2008 Completed T, C, RC, V $ 776.25 3/12/2008 66,329 Cabrillo St. #D Edmond Lishka 9/548 -2765 2/11/2008 Completed T, C, V $ 190.00 2/28/2008 67 1641 Labrador Drive Sandra Rios 7/345 -2101 2/11/2008 Completed T, C, RC, CO, V $ 1,464.98 3/12/2008 68 879 Governor Doris L nott 9/646 -5483 2/13/2008 Completed T, V, R $ 1,800.00 3/12/2008 69 328 Alva Lane Dave Griscom 9/646 -8791 2/14/2008 Completed T, C, CO, V, R $ 1,800.00 3/12/2008 70 1023 Linden Place Doris Muhonen 9/548 -8804 2/14/2008 Completed T, CO, V, SR $ 1,063.50 3/12/2008 71 964 Lansing Lane Michael Moroso 7/540 -0826 2/19/2008 Completed T, CO, $ 950.00 2/28/2008 72 1796 Pitcairn Douglas Storlee 9515322922 2/19/2008 Completed T, C, CO, V, SR $ 975.00 2/28/2008 7312199 & 2197 Orange Ave. IDana Laine 7/557 -9632 2/19/2008 Completed T, C $ 95.00 3/12/2008 74 2303 Redlands Drive IShizue Hirahara 9/548 -9479 2/20/2008 Completed T, C, RC, CO, V, R, SR $ 1,800.00 3/12/2008 75 390 La Perle Lane 379 23rd, N.B. 357 Ogle Street #B Ryan Price Chris McLaughlin ILori Connolly 9/836 -3313 9/355 -2817 . 9/646 -3577 2/21/2008 2/21/2008 2/21/2008 Completed IT, V In Progress ICompleted IT, CO, V, SR $ 175.00 $ 900.00 3/12/2008 2/28/2008 76 77 78 599 Sturgeon Drive Carl Westerlund 7/966 -6650 2/22/2008 ICompleted IT, C, CO, V, R $ 1,800.00 3/12/2008 79 212 Loyola Road I Edward Brownson 1421 Shamrock Lane Sarah Morell 361 Ocile David Prickett 7/549 -2554 7/957 -1577 9/644 -2071 2/26/2008 ICompleted IT, C, RC, CO, V $ 1,449.26 4/24/2008 3/5/2008 In Progress - Gv VHS back 3/11 3/6/2008 ICompleted T, C, RC, CO, V $ 924,08 3/12/2008 80 81 82 225 16th Place Wade Tift 9/514 -0556 3/6/2008 Completed T, C, RC, V $ 462.50 3/12/2008 83 3154 Barbados Place Kevin Collins 7/287 -8580 3/7/2008 Completed T, C, CO, V, R $ 1,800.00 3/27/2008 84 371 La Perle Lane Emily Tygart 9/646 -8758 3/11/2008 Completed T, V, SR $ 1,800.00 3/27/2008 85 1731 Orchard Drive 2620 Westminster Place 221 Knox Street Davis Stiev 9/278 -1174 3/12/2008 Scot Lindsay 9/646 -7625 3/17/2008 James Westlin 7/396 -2822 3/18/2008 Completed In Progress - Est. Reimb. $1800 ICompleted T, V, R T, CO, V, SR $ 1,800.00 $ 1,800.00 3/27/2008 3/27/2008 86 87 88,353 Ramona Way Gerald Ta ami 9/548 -2813 3/18/2008 Completed T, C, RC, CO, V, SR $ 1,800.00 3/27/2008 89 1009 Grove Place Loreen Stro e 7/960 -7447 3/19/2008 Completed T, V $ 200.00 3/27/2008 90 2568 Westminster Ave. Dan DeBassio 7/448 -3825 3/21/2008 Completed T, RC, V, R $ 1,800.00 4/24/2008 91 1872 Monrovia, 135 -8 1872 Monrovia, A5 -8, B1 -4 390 E. 18th Street Fred Bockmiller Fred Bockmiller Scott Harris 9/697 -9712 9/697 -9712 9/939 -0733 3/21/2008 Completed (Reimbursement #1) T, CO, V, R $ 1,800.00 4/10/2008 3/21/2008 In Progress 3/25/2008 ICompleted T, CO (2), V, SR $ 1,800.00 4/10/2008 92 93 94 2736 De Soto Ave. Jennifer Pomeroy 9/910 -7325 3/26/2008 Completed T, C, RC, CO, V $ 1,437.50 4/24/2008 95 255 Albert Place John Hart 9/645 -9127 3/26/2008 Completed T, V, SR $ 1,800.00 5/8/2008 96 2212 Donnie Road Joan Ricketts 9/645 -3984 3/27/2008 Completed - Gv video back 3/31 T, C, RC, V $ 867.00 4/24/2008 97 200 Lillian Place Phil Taormina 9/612 -7053 4/1/2008 In Progress - Gv video back 4/16 T, C, RC, V $ 835.00 6/19/2008 98 215 Rose Lane Kenneth Matheis 9/548 -2629 4/4/2008 Completed T, C, RC, CO, V $ 997.50 4/24/2008 99 2216 Donnie Road Robert Johnston 9/631 -3604 2172 -74 Biscayne Springs Scott Beam 9/916 -7611 470 Flower Street Jerry Tucker 9/645 -2422 209 Pauline Place lAndrew Ter stra 9/735 -7551 4/10/2008 4/1012008 4/14/2008 4/14/2008 Completed In Progress In Progress ICompleted T, C, RC, V IT, V, NL $ 861.50 I $ 1,800.00 4/24/2008 1 See Teresa 100 101 102 103 125 Flower Street I Bunny Bowers 9/903 -0597 4/22/2008 ICompleted IT, C RC, CO, V 1 $ 1,800.00 5/812008 104 105 106 2219 Avalon Street ILudwig Sorge 9/903 -5211 4/28/2008 ICompleted IT, C, RC, CO, V 1 $ 1,125.00 5/8/2008 695 Center Street GET Development 7/466 -0216 5/1/2008 In Progress 953 Union Avenue Robert Leyva 7/323 -5820 5/2/2008 ICompleted ICO, SR Pictures $ 750.00 1 See Teresa • - _%� f. Page SEWER LATERAL AND CLEAN OUT FINASAL ASSISTANCE PROGRAM - CMSD #186 Status Report Lasodated: 07 -08 -08 @ 11:15 am 107 108 109 110 3119 Gibraltar 3136 Sumatra Place 2175 Pacific Ave - HOA 303 22nd Street Roy Steadman Sandy Whiteside Searidge of CM iWilliam Tosh 7/437 -7140 7/915 -1684 91716 -3998 9/646 -2820 5/2/2008 5/8/2008 5/12/2008 5/12/2008 Completed In Progress In Progress lCompleted T, V T, C RC, CO, V, SR $ 132.50 5/8/2008 I $ 1,629.49 5/22/2008 111 281 Rochester Street Jeff Deisner 9/515 -9602 5/15/2008 Completed T, V $ 137.50 See Teresa 112 1043 W. Wilson -Unit B Michael Stout 7/960 -4513 5/19/2008 Completed T, C V, SR $ 1,800.00 See Teresa 113 259 Brentwood Geert Me in 7/343 -2631 5/21/2008 Completed T C, RC, CO, V, SR $ 1,200.00 6/19/2008 114 115 116 2557 Columbia Dr. 2285/2289 Santa Ana Ave. 1952 Pomona Ave Philip Mock David Bartholomew jDavid Bartholomew 7/444 -4689 91510 -4462 9/510 -4462 5/2812005 5/29/2008 5/29/2008 Completed In Progress lCompleted T, C, V IT, C, RC, V $ 344.30 $ 427.50 See Teresa ISee Teresa 117 118 119 3090 Trinity Drive 2184 Rural Place 379 E. 23rd. Street 113rigifte Hartman Gary Monahan lChristine McLaughlin 7/557 -7452 9/548 -0099 9/230 -4555 6/412008 6/10/2008 6/11/2006 lCompleted In Progress ICompleted IT, C, CO, V, NIL T, C, RC V $ 1,800.00 See Teresa $ 687.50 See Teresa 120 3108 Sumatra Place Ashley Burke 9/643 -5740 6/12/2008 lCompleted T C CO, R $ 1,800.00 See Teresa 121 2215 Golden Circle N.B. Wayne Hauser 9/645 -9553 6/18/2008 lCompleted T, C, RC, CO, V $ 11244.00 See Teresa 122 923 Cedar Place Terri Gist - Queener 9/646 -4048 6/26/2008 lCompleted C, RC, CO, SP $ 1,800.00 See Teresa 123 124 929 Cedar Place 3036 Garfield Avenue Terri Gist - Queener Ryan Matouf 9/646 -4048 7/3/2008 909- 374 -8640 7/3/2008 lCompleted Given to Rob C, SR $ 775.00 See Teresa Lateral Assistance Reimbursements Total: Completed (No fill) In Progress Waiting for Review 4 ' ' T Televised, C Cleaning, RC Root Cutting, CO Clean out Installed, V Video Provided to CMSD, (R) Rehab, SR) Spot l Repair, (NL) New Lateral $ 113,882.07 98 26 0 124 • LJ CR Transfer To: Joan Revak From: CR Transfer Inc. _ Jurisdiction: Costa Mesa Sanitary District (9) MonthNear: Jun -08 Recycling Report "` Note: This material includes food / small particulate Recycle Tons Commodity Percentage Rec cled County & Newspaper 7.88% 259.54 Cardboard 6.42% 211.35 Mixed Paper 5.13% 168.85 Glass 2.80% 92.2 PET 0.59% 19.35 HDPE 0.45% 14.8 Aluminum Cans 0.33% 11 Non - Ferrous Metal 0.44% 14.42 Tin /Metal 0.65% 21.25 Greenwaste 9.78% 322.15 Organic/ Fines "` 12.67% 417.39 Wood 1.41% 46.29 Concrete/Asphalt 1.88% 61.85 Drywall 0.00% 0 Totals 50.41% 1660.44 "` Note: This material includes food / small particulate and inert material. County & Newport Beach TOTAL Total Tonnage 3293.55 161.47 3455.02 Recycled Tonnage 1660.44 82.05 1742.49 Landfill Tonnage 1633.11 79.42 1712.53 - CR Transfer To: Joan Revak From: CR Transfer Inc. Jurisdiction: Costa Mesa Sanitary District Santa Ana Heights (11) Month/Year: Jun -08 Recycling Report ** Note: This material includes food / small particulate and inert material. Total Tonnage Rec cle Tons Commodity Percentage Recycled Newspaper 10.19% 16.45 Cardboard 6.65% 10.74 Mixed Paper 7.63% 12.32 Glass 3.30% 5.32 PET 0.78% 1.26 HDPE 0.44% 0.72 Aluminum Cans 0.51% 0.82 Non - Ferrous Metal 0.27% 0.44 Tin /Metal 0.96% 1.55 Greenwaste 1.30% 2.09 Organic / Fines 11.67% 18.84 Wood 5.17% 8.35 Concrete /Asphalt 1.95% 3.15 Drywall 0.00% 0 Totals 50.81% 82.05 ** Note: This material includes food / small particulate and inert material. Total Tonnage 161.47 Recycled Tonnage 82.05 Landfill Tonnage 79.42 • �1 U • 0 0 0"- " City 3,275.30 2,992.17 3,368.57 3,498.64 3,533.10 3,293.55 County 194.57 129.17 130.41 229.31 177.38 161.47 City 1,651.24 1,508.50 1,698.25 1,763.85 1,781.19 1,660.44 County 98.85 65.63 66.26 116.52 90.14 82.05 City 1,624.06 1,483.67 1,670.32 1,734.79 1,751.91 1,633.11 County 95.72 63.54 64.15 112.79 87.24 79.42 'A composite recycling percentage for City & County based on new characterization studies completed by CRT. Waste Diversion 2008 /jr 07/09/00 0 0 40 , Total Tonnage 3,660,18 3,917.50 3,279.75 3,660.67 3,594.69 3,172.39 3,469.87 3,121.34 3,498.98 3,727.95 3,710.48 3,455.02 42,268.82 City 3,437.45 1720.28 3.105.92 3,467.04 3,437.22 3.020.26 3,275.30 2,992.17 3,368.57 3.498.64 3.533.10 3,293.55 County 222.73 19722 173.83 193.63 157.47 152,13 194.57 129.17 130.41 229.31 177.38 161.47 City 1,732.97 1,875.56 1,565.85 1.747.90 1,732.88 1.527.68 1.651.24 1.508.50 1.698.25 1.763.85 1.781 19 1.660.44 County 113.17 100.23 8831 98.39 80.02 7729 98.85 65.63 66.26 116.52 90.14 8205 . Landfilled Tonnage 1,814.04 1,941.71 1,625.59 1,814.38 1,781.79 1,577.42 1,719.78 1,547.21 1,734.47 1,847.58 1,839.15 1,712.53 20,955.65 City 1,704.48 1.844.72 1,540.07 1,719.14 1.704.34 1.502.58 1.624.06 1.483.67 1,67032 1.734.79 1.751 91 1,633.11 County 109.56 96.99 85.52 95.24 77.45 74.84 95.72 63.54 64.15 112,79 87.24 79.42 Recycled % 50.44 50.43 1 1 1 .43 50.59 50.44 14 , 43 50.44 50A3 14 "A composite recycling percentage for City & County based on new characterization studies completed by CRT. Waste Diversion FY- 07 /08 /jr o7/OM8 RANti FER INCORPORAI a• 0 1700120670 BILL TO: INVOICEMR ITRANSFERT INC. P. O. BOX 125 STANTON, CA 90680 -0125 P, E C E I V E [5RMS: NET 10 DAYS 40 JUL 0 9 2008 CARD, LLE SEEFILL , IN INFORMATION ON BACK COSTA MESA ONITARY DISTRICT OF REMITTANCE INVOICE INVOICE DATE: 12067 7/01/08 COSTA MESA SANITARY DIST. 628 W 19TH ST COSTA MESA CA 92627 COSTA MESA SANITARY DIST. P.O. BOX 1200 COSTA MESA CA 92627 CUSTOMER #: 09- 9 2 PREVIOUS AMOUNT DUE PAYMENTS CURRENT CHARGES TOTAL DUE 184,498.49 184,498.49 171,989.17 F171,989.17 _Please detach here and return with .your�a�ment CHECK # _ _ CR TRANSFER, INC. o IF YOU HAVE ANY QUESTIONS REGARDING ANY PART OF THIS INVOICE, PLEASE CALL: P OUS AMOUNT DUE PAYMENTS CURRENT CHARGES TOTAL DUE —IA414qR 4q CIR 4C) 71 9&-9 1 7 E -i;z-i ag� I-;; CUSTOMER #: INVOICE # OVERDUE AMOUNTS SUBJECT TO FINANCE CHARGE (714) 826 -9041 INVOICE TOTAL 1:71qgq 17 0 Printed on Recycled Pap 6/02/08 RESIDENTIAL WASTE 19 164.8 52.220 8,607.42 6/03/08 RESIDENTIAL WASTE 19 149.5S 52.220 7,811.59 6/04/08 RESIDENTIAL WASTE 16 131.6E 52.220 6,874.76 6/05/08 RESIDENTIAL WASTE 16 141.00 52.220 7,363.02 6/06/08 RESIDENTIAL WASTE 16 133.8E 52.220 6,989.65 6/09/08 RESIDENTIAL WASTE 18 181.1 52.220 9,459.65 RESIDENTIAL WASTE 19 158 0 52 220 8,255.46 4(10/08 /11/08 RESIDENTIAL WASTE �� ' x< 16 '148 ` 0 52 22Q` 7, 730.13 6/12/08 ; y.. RESIDENTIAL WASTE 17> 157 BE 5;2 22;0 `'' 8,244.49 6/13/08 RESIDENTIAL WASTE -" 17 '``143:9 52.220 7,518.11 6/16/08 RESIDENTIAL WASTE 19 180.0 52.220 9,403.26 6/17/08 RESIDENTIALWASTE 19 153.5_ 52..220 8,016.29 6/18/08 _, RESIDENTIAL WASTE, 14 14 0-6, C 52.220 7,342.13 6/19/08 RESIDENTIAL WASTE 18, 165:1.4 52.220 8,623.61 6/20/08 RESIDENTIALWASTE 16 146.0 52.220 7,624.64 6/23/08 RESIDENTIAL WASTE 15 178,:.32 52.220 9,311.87 6/24/08 . -. RESIDENTIAL WASTE" 16' i46.2S 52.220 7,639.26 6/25/08 RESIDENTIAL WASTE 17 179.42 52.220 9,369.83 6/26/08 RESIDENTIAL WASTE 17 159.21 52.220 8,313.95 6/27/08 RESIDENTIAL WASTE, 17, w153 2 5Z,-22 0 8,000.63 6/30/08 RESIDENTIAL WASTES{ 19 181 7 52 220 9,489.42 r x r IF YOU HAVE ANY QUESTIONS REGARDING ANY PART OF THIS INVOICE, PLEASE CALL: P OUS AMOUNT DUE PAYMENTS CURRENT CHARGES TOTAL DUE —IA414qR 4q CIR 4C) 71 9&-9 1 7 E -i;z-i ag� I-;; CUSTOMER #: INVOICE # OVERDUE AMOUNTS SUBJECT TO FINANCE CHARGE (714) 826 -9041 INVOICE TOTAL 1:71qgq 17 0 Printed on Recycled Pap PREVIOUS AMOUNT DUE PAYMENTS CURRENT CHARGES TOTAL DUE INVOICE TOT 9,2 2.78 62 . 78 a, 431, 987 F 2-4 8 3 1 CUSTOMER #: INVOICE # OVERDUE AMOUNTS SUBJECT TO FINANCE CHARGE 0 Printed on Recyded Pape- rCR'TRANSFERT I INVOICE r INC. P. O. BOX 125 STANTON, CA 90680 -0125 �� S /NCORPORATEO o TERMS: NET 10 DAYS 0 9800120688 T TO PAY BY CREDIT ='A CARD, OF REMITTANCE INVOICE #: I INVOICE DATE: 12068 7 7/01/08 BILL TO: COSTA MESA S SANITARY -SA HG COSTA MESA SANITARY -SA H HG P P.O. BOX 1200 628 W 19TH ST C COSTA MESA C CA 92627 COSTA MESA CA 92627 C CUSTOMER #: 09- 11 8 PREVIOUS AMOUNT DUE PAYMENTS C CURRENT CHARGES T TOTAL DUE 9,262.78 9,262.78 8 8,431.98 8 8,431.98 Please detach here and return with �ourSaYment C CHECK # CR TRANSFER, INC. • • • • e e T TOTAL 6/03/08 RESIDENTIAL WASTE 1 1 4 4.72 5 52.220 246.48 6/04/08 RESIDENTIAL WASTE 4 4 3 37.72 5 52.220 1,969.74 6/10/08 RESIDENTIAL WASTE 1 1 9 9.22 5 52.220 481.47 6/11/08 RESIDENTIAL WASTE 4 4 3 38.90 5 52.220 2,031.36 6/17/08 RESIDENTIAL WASTE 1 1 5 5.0 5 52.220 265.80 6/18/08 RESIDENTIAL WASTE 4 4 3 39.3% 5 52.220 2,056.95 6/24/08 RESIDENTIAL WASTE 1 1 4 4.68 5 52.220 244 6/25/08 RESIDENTIAL WASTE 2 2 2 21.7 5 52.220 1,135 IF YOU HAVE ANY QUESTIONS REGARDING ANY PART OF THIS INVOICE, P PLEASE CALL: ( ( 714) 826-90419 PREVIOUS AMOUNT DUE PAYMENTS CURRENT CHARGES TOTAL DUE INVOICE TOT 9,2 2.78 62 . 78 a, 431, 987 F 2-4 8 3 1 CUSTOMER #: INVOICE # OVERDUE AMOUNTS SUBJECT TO FINANCE CHARGE 0 Printed on Recyded Pape- • • TO: Costa.Mesa Sanitary District Board of Directors FROM: Ron Shef, Ordinance Enforcement Officer DATE: July 07, 2008 SUBJECT: ORDINANCE ENFORCEMENT SUMMARY REPORT This report covers the monthly period of June 2008. During this month, the large item collection program began with the Enforcement Officer monitoring the District for resident participation, guidelines and unwanted scavengers. One scavenger was stopped from sorting through some items. His pick -up truck had no license plate on the front and the rear plate was defaced and not legible. Advice from the Costa Mesa Police Department suggested that a confrontation should be avoided and a vehicle description given to the Costa Mesa Police Department for follow up. The property in Mesa Del Mar, mentioned in the June report has been monitored after a District letter was sent requesting compliance. Subsequent monitoring has indicated that the resident has completely removed the containers from public view. In conclusion, all addresses for verification of infractions and /or other staff requests were completed with results reported to staff. M/Mesa Consolidated water District CITY /DISTRICTS LIAISON COMMITTEE MEETING AGENDA FRIDAY, JULY 11, 2008 8:00 — 9:30 a.m. Costa Mesa Sanitary District 628 W. 19th Street Costa Mesa, CA 92627 City Committee Members: Eric R. Bever, Mayor Allan R. Mansoor, Mayor Pro Tern Allan Roeder, City Manager Peter Naghavi, Director of Public Services Bruce Hartley, Maintenance Services Manager Mesa Committee Members: James Atkinson, President Fred Bockmiller, Vice President Lee Pearl, General Manager OMSD Committee Members: Robert Ooten, Director Gary Monahan, Director Rob Hamers, Manager /District Engineer Tom Fauth, Assistant Manager Joan Revak, Board Secretary/Program Manager/ Clerk of the District AGENDA 1. Participation of Southern California Water Committee (Mesa) 2. Poseidon (Mesa) 3. Water Supply Outlook (Mesa) 4. Governor's Message (Mesa) 5. Drought Tolerant Landscape Update (City) 6. CMSD and City of Costa Mesa Use of IWMD Grant Funds in the amount of $40,000 (CMSD) 7. Sewer Lateral Assistance Program (CMSD) Oublic Comments Next Meeting: Friday, October 10, 2008, 8:00 a.m. at Costa Mesa City Hall u 0 COSTA MESA SANITARY DISTRICT RECYCLING COMMITTEE AGENDA July 14, 2008 12:00 p.m. Costa Mesa Sanitary District 628 W. 19' Street Costa Mesa, California (Directors Ooten and Monahan) I. Recycling Committee Goals for 2007/2008 II. Guest Attendees: Melanie Eustice & Mike Balliet, City of Costa Mesa III. Food Recycling IV. Disposal of Residential Grease in CMSD Trash Collection Program V. IWMD Sub - Regional Meetings and Grant Program A. Composting Seminar Event Hosted by the City of Costa Mesa and CMSD B. Status of Collection of Batteries and CFLs at Orange Coast College Recycling Center VI. Large Item Collection — June 16 through August 22, 2008 VII. Partnership with OCSD A. Biosolids B. No Drugs Down the Drain VIII. Report on Other CMSD Recycling Programs IX. Public Comments Dated: July 10, 2008 Clerk of the District Protecting our community's health dy providing solid waste and sewer coffection services. www.crosdca. k Recycling Committee Goads for 2007 and 2008 Calendar Years I. Encourage Recycling Projects by Non - Profit Organizations • $100 awards given to non - profit organizations that complete recycling projects • Utilize $500 Recycling Support from Costa Mesa Disposal • Create two projects in 2007 and 2008 • Contact Girls Club and Boys and Girls Club • Promote CMSD projects at Earth Day Event at Orange Coast College on April 26, 2007 and provide sign -up sheets. Status. Campfire USA collected plastics & aluminum cans & delivered to OCC Recycling Center 1/12/08. CM51) will reward with $100. Plastics education event for Girl Scout Troop from Paularino School held on January 23, 2008. Troop #226 collected plastics & aluminum cans & delivered to OCC Recycling Center 3/21/08. CM51) will reward with $100. Staff hosted a booth at Earth Day Event at Orange Coast College on April 26, 2007. II. Research Food Recycling • Staff to contact Orange County Integrated Waste Management Department and other resources with regard to food recycling • Review programs in Northern California III. Update Award Winning "Working for You" Video • Obtain cost and timeframe from Monitor. Video • Total 2005 -06 Budget was.$2,500; Expenditures Totaled $2,000, while the 2006 -07 Budget is $11,500. • Write new script Completion date is rescheduled for 2008 IV. Educate Residents on One - Container Mixed Trash Recycling Program • Include articles in newsletter and other publications Status: Article included in spring 2008 & spring 2007 newsletter V. Establish High School Recycling Programs and Education and Continue Educating Students on the Importance of Recycling • Hold an educational event with Estancia High School in April or May 2008 • Review Department of Conservation Manual • Continue with telephone book recycling contest, recycling presentations, and vermi - composting presentations r- LI 2 • Reevaluate formula for prize awards in School Telephone Book Recycling Program with larger award for schools collecting greater than two Ibs /per student and less than 400 students. Issue press release. • Include notices in District and Chamber of Commerce newsletters & websites, public service announcement opportunities and City of Costa Mesa and local Cable TV stations. f Contact OCSD with regard to providing bus for transportation to sites. ® Promote Waste Free Lunch on America Recycles Day, November 15, 2007, or at other times during the year Status: Staff working with Costa Mesa High School Life Science Academy on expanding their recycling programs. A meeting was held at CMSD headquarters on January 31, 2008. VII. Continue to host tours of CRT, OC Landfill and OCSD for Costa Mesa residents including students and social service groups a Continue tours of CRT, OC Landfills & OCSD • Sponsor Tour of OCSD Groundwater Replenishment Facility in November 20070 Status: Tour to CR &R and OC Landfill held on July 11, 2007 Tour of Frank R. Bowerman Landfill by 18 Japanese UCI engineering students held on March 6, 2008. Estancia Nigh School Special Ed students toured CR &R facility and Bowerman Landfill on April 3, 2008 VIII. Water Conservation Encourage reduction in water usage Promote use of waterless urinals • Research available products for low water usage • Refer residents to Mesa Consolidated Water District website IX. Source Reduction Goals • Continue source reduction outreach and education • Included in 2007 & 2008 spring newsletters. Status: Pamphlet on Source Reduction completed April 16, 2007 Pamphlet distributed at Earth Day event on April 26, 2007 X. E -Waste Events a. Promote OCC Recycling Center's acceptance of e- waste. b. Track emerging disposal options for e -waste and recommend residents take their e -waste to County centers. 0 !Notecting the Environment by Increasing 7iecychng and Awareness www.ansdca 07101108 Status: Event held with ARC on February 24, 2007. Earth Resource Foundation held event on March 3, 2007. CMSD planning a joint E -Waste project with the City of Costa Mesa using IWMD grant funds in the amount of $40,000. OCC Recycling Center accepting a -waste as of March 2008 c. Implement 2006 Battery and Electronic Waste Recycling Requirements • Acquire information • Included in Spring 2005 Newsletter • Monitor Progress of CR Transfer Program • Battery Buckets Status: Battery Buckets located at CM5D Headquarters, Royal Palm Fire Station, two at Estancia High School and two at Costa Mesa High School. XI. CRT Conducted Seminars Status: XII. Invite the following individuals to Recycling Committee meetings: • Mike Carey, OCC Recycling Center (March 2007 meeting) • • Katrina Foley, City of Costa Mesa Councilperson • Donna Therioult, City of Costa Mesa Management Analyst (August 2007 m meeting) • Melanie Eustice, City of Costa Mesa Management Analyst • Mike Balliet, Consultant to City of Costa Mesa • Mike Planck, CR &R • • David Ronnenberg, CR &R (May 2007 meeting) • Paul Relis, CR &R (May 2007 meeting) • Greg Woodside, former CMSD Director • Dan Worthington, former CMSD Director • Sue Gordon, Rainbow Disposal (formerly w /IWMD) • Tim Grogan, IWMD Status: Mike Carey attended March 5, 2007 Recycling Committee meeting. Mike Carey attended February 25, 2008 Recycling Committee meeting. Paul Relis, David Ronnenberg and Dean Ruff ridge of CR &R attended May 7, 2007 Recycling Committee meeting. Protecting the Enz4romnent by Increasing "ching and Awareness www.crosdca,qov 07101108 3 XIII 1 4 If Donna Therioult of the City of Costa Mesa attended the August 6, 2007 Recycling Committee meeting. 0 Mike Balliet invited to September 10, 2007 Recycling Committee meeting and attended with Donna Theriault from the City of Costa Mesa. Melanie Eustice A Mike Balliet invited to July 14, 2008 Recycling Committee Meeting. Regional Recycling and Waste Diversion Grant Program in Partnership with the City of Costa Mesa A cooperative effort to elevate community awareness of the need to 1. Promote and educate the public on recycling benefits and methods 2. Provide door -to -door collections or drop off programs to recycle household hazardous waste materials emphasizing batteries and fluorescent tubes (mercury), compact fluorescent light bulbs (CFLs) (mercury) and incandescent bulbs (lead). 3. A pilot sponsorship and subsidization project to provide composting bins to common residents to process kitchen and yard green waste into valuable nutrient rich soil amendments. 4. Sponsorship of need -based a -waste collection events. Status: Grant application submitted to the County of Orange Integrated Waste Management Department on January 25, 2008 CMSD and City of Costa Mesa joint Waste Diversion Grant Program application approved by the Orange County Waste Management Department. Composting Demonstration at Macy's South Coast Plaza Home Store held April 26, 2008. Trotecting the Enz ronncent by Increasing 1iecycUng andAwareness www.crosdcagoy 07101108 • • CosTA MEsA SANiTANYDI,SZ'I�IC7 Memorandum ... an Independent Special District To: Director Ooten & Recycling Committee From: Janel Jackson, Sherry Kallab, Denise Gilbert Date: July 8, 2008 Subject: FOOD RECYCLING Question: What is the status of food recycling in California and how can CMSD educate its residents to reduce food being discarded into the solid and liquid waste stream? The choice of recovery methods will depend on many factors. These include the quantity and type of food discards availability of space. Current options include: • Food donations — Non - perishable and unspoiled food can be donated to local food banks, soup kitchens, and shelters. • Animal feed — In many areas, farmers have relied on food discards to sustain their livestock. • Rendering — Liquid fats and solid meat products can be used as raw materials in the rendering industry, which converts them into animal food, cosmetics, soap, and other products. • CompostingNermicomposting — Both extremely great methods of recycling. Recommendation: 1. The CMSD educate its residents to buy in bulk, avoid disposables and single servings and treat your work place like your home: reduce, reuse and recycle. 2. The CMSD educate its residents that composting & vermicomposting food waste is a viable option. Protecting our community's health by providing solid waste and sewer collection services Co, 5 TA MEsA SA aLi7aXT DzSZRrcr Memorandum To: Board of Directors ... an Independent Specia(District From: Janel Jackson, Sherry Kallab, Denise Gilbert Date: July 8, 2008 Subject: DISPOSAL OF RESIDENTIAL GREASE The subject of residential grease is being considered both locally and statewide. Under the Waste Discharge Requirements (WDR), there is no difference between residential grease and food service establishment (restaurant) grease and the WDR requires sewer agencies to prevent grease from entering the sewer system. A review of the current status of the issue is as follows: • CMSD currently promotes residents to pour grease in jars or containers with lids and dispose in trash. • CR &R states grease will contaminate recyclables, cause problems with the trommel, and cause problems on the sorting lines. No factual evidence has been provided. • Neither CMSD nor CR &R truly knows how residents are currently disposing of their grease. Will the CMSD education /outreach effort cause problems for CR &R or are residents already placing their grease in the solid waste stream? No data exists. • OCSD has developed a successful multi - family FOG program where grease is poured into heat resistant plastic bags, then mixed with coffee grounds, paper towels, or kitty litter and placed in the trash. CMSD Staff agrees this is a very effective program. • Until data is available determining whether a CMSD educational /outreach program will cause CR &R problems, options include: 1. Request residents to drop off grease at a county HHW facility, in either Huntington Beach or Irvine. 2. Hire a contractor to provide barrels and request residents to drop off their grease at a designated location. Disposal of Residential Grease July 8, 2008 Page 2 3. Adopt a program similar to OCSD's. 4. Develop a program with a non - crushable grease container. 5. Continue with the existing CMSD education /outreach message on how to dispose of grease. • Cities with programs dealing specifically with grease include those on the attached spreadsheet. Recommendations: 1. Meet with CR &R to develop a program to determine the existing practices of CMSD residents. 2. Request a demonstration by CR &R to determine if additional residential grease will contaminate recyclables and cause problems at the CR Transfer materials recovery facility (MRF). 3. Continue researching existing and proposed programs in Northern and Southern California. 4. Obtain comments on the subject from Orange County Waste and Recycle and the Orange County WDR Steering Committee. 5. Review the OCSD report on disposal of grease in an existing OCSD digester. Protecting our community's health by providing sold waste and sewer collection services is • CJ P • Company /Agency City of San Diego Delhi Charter Township Emerald Coast Utilities (ECUA) 0 0 Grease Recycling. Programs Program Description Public can recycle up to 30 gallons free at Miramar Recycling Center Offers free grease container to the public then customer calls to arrange drop off of container during business hours and someone will come to the gate to take the grease Multiple locations to pick up free containers and drop off grease. City of San Francisco The Household Hazardous Waste facility excepts up to 20 gallons per day per customer. The oil is then collected by the City's Biofuels program and used in City buses, fire trucks and other City vehicles. Individual containers must be no larger than 5 gallons in size. If customer wants their container back they must ask staff to empty it while they wait. Oil must be in leak proof containers. Oil cannot contain water, soapsuds and /or food debris. Daphne Utilities Program placing recycle stations in convenient locations around the community. Customers can drop off containers of used grease and cooking oil and pick up empty containers for future disposal. Container provided for free or will accept customers container. Triangle Biofuels Industries, Inc. Company has a recycle center available for residential grease drop off. Company also collects FOG North Carolina monthly from various drop off spots and provides a no spill barrel to the business /agency allowing the drop off service. East Bay Muni Utility Dist (EBMUD) Residential cooking oil and grease drop -off at IWMA/HHW Sites/Treatment Plant. 15 gallon per person maximum. Charlotte - Mecklenburg Utilities Offers 4 residential grease recycling centers also recommends if grease is thrown in trash to add kitty litter or coffee grounds to the grease. Chans Leon Grease Service Collects used cooking oils and fats from restaurants and.other institutions within a 175 -mile radius of the Los Angeles Metro area. Minimum pick up is 55 gallon drum. Provides drum and pick up at no charge. Currently working with City of Fountain Valley and San Bernardino. COSTA MEsA SANiTANY DisTRicT Memorandum ... an Independent SpeciafDistda To: Board of Directors From: Joan Revak, Board Secretary/Program Manager /Clerk of the District Date: July 9, 2008 Subject: Large Item Collection Program - 2008 The Large Item Collection Program began on June 16 and will conclude on August 22, 2008. As of July 5, 2008, 130.60 tons were landfilled at a total cost of $2,873.20. Recyclable White Goods collected during this period totaled 16.66 tons, for a credit of $3,332.00 ($200 /ton) amounting to a net credit to -date of $458.80. The weekly progress of the collection is illustrated on the attached chart. 0 Attachment ° • Protecting our community's health by providing solid waste and sewer coffection senvices www.crosdcagov f COSTA MESA SANITARY DISTRICT LARGE ITEM COLLECTION PROGRAM — 2008 +Landfilled Tonnage 52.79 40.64 37.17 130.60 Cost - - - $1,161.38 $894.08 $817.74 - .. - -- -- -- - - - - - - - - - - -- - - ... - -- -- - - -- $2,873.20 Recycled White Goods 5.00 6.00 $ 5.66 16.66 ; Credit $1,000.00 $1,200.00 $ 1,132.00 $3,332.00 ;Net Cost $161.38 ($305.92) ($314.26) $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 MOO $0.00 ($458.80) or /ro/oa P", o � :U vo r Memorandum To: Board of Directors ... are Independent Specia(District From: Robin B. Hamers, Manager /District Engineer Date: July 8, 2008 Subject: Project #183 — System -Wide Sewer Repair — Project "A" Recommendation to Authorize Construction Project #183 System Wide Sewer Repair is included in the District's Capital Improvement Program (CIP) for the 2008 -2009 fiscal year and the subsequent three fiscal years. The project was included in the 5 -year CIP to establish a yearly revenue stream to fund the repair projects identified from the District -wide televising project. The repair project under consideration is the "hotspot" ( "hotspot" being defined as a section of sewer that requires constant cleaning or cleaning more often than once per year) in Victoria Street at Harbor Blvd. The District's Maintenance Supervisor considers this hotspot as one of his two worst problem areas in the District as he is forced to mobilize the sewer cleaning crew and spend over three hours, usually on overtime, at three -month intervals to remove the debris and grease that collects in the line. The hotspot is directly in the center of the intersection of Harbor Blvd. and Victoria Street and requires extensive traffic control to maintain a safe working area. The hotspot is being caused by two components; there is a "sag" (low point or belly) in the 40 -foot long section of 12 -inch gravity sewer plus the Victoria Pumping Station force main discharges into the line just past the sag. Both of these components serve to slow down the flow to a point where debris and grease collect and form a plug. Even though the District's FOG program is successfully reducing grease from the tributary food service establishments, there is grease being discharged from the residences in the area. The corrective measure is to remove and reconstruct the 40 -foot long section of gravity sewer and to remove the force main from its current discharge point and reconnect it further downstream in the system. Project #183 — System -Wide Sewer Repair — Project "A" July 8, 2008 Page 2 • The funds to correct this hotspot only became available on July 1, 2008 when the new CMSD budget became effective. At the same time, the City of Costa Mesa is nearing completion of a street rehabilitation project for Victoria Street and held up their contractor from his "final paving" for the intersection to allow the District to perform the corrective measures. After the final paving is installed, there will be a five year moratorium on working in the street, which would prevent the District from correcting the problem for at least five years. As it stands, the District will be charged a "re- mobilization" charge of approximately $4,000 by the City's contractor for his delay. However, this is much less than the District would spend repaving the sewer trenches and work area due to the extent of the sewer work. The Manager /District Engineer has made arrangements with one of the contractors under an Emergency Work Agreement with the District, GCI Construction, Inc., to mobilize his forces to reconstruct the sewer as shown in the attached construction plans. Also attached is the Engineer's Estimate for the work. Based on the reasons stated above, it is recommended the Board of Directors make the following findings by a 4/5 vote: "Based on the condition of the existing gravity sewer and force main in the 0 intersection of Victoria Street and Harbor Blvd., including but not limited to those being in a deficient operational condition and constantly causing the sewer to back up, the potential harm to Costa Mesa Sanitary District workers from working in a high volume traffic intersection, and the need to repair those facilities immediately to prevent a sewer spill that would be detrimental to the public health, as well as the disruption of essential public services, and considering the five -year pavement trenching moratorium that will be imposed, there is hereby declared to be a public emergency requiring immediate action on the part of the District to authorize GCI Construction, inc., to perform the reconstruction and the Manager /District Engineer to utilize his engineering and management services on a hourly basis to design, inspect, provide construction staking, and administer the construction." 0 Protec6i 7 our community's health. by providing solid waste and sewer collection services. costamesasanitan/disoict.org Memorandum To: Board of Directors ... an Independent Specia(District From: Robin B. Hamers, Manager /District Engineer Date: July 8, 2008 Subject: Project #183 — System -Wide Sewer Repair — Project "A" Recommendation to Authorize Construction Project #183 System Wide Sewer Repair is included in the District's Capital Improvement Program (CIP) for the 2008 -2009 fiscal year and the subsequent three fiscal years. The project was included in the 5 -year GIP to establish a yearly revenue stream to fund the repair projects identified from the District -wide televising project. The repair project under consideration is the "hotspot" ( "hotspot" being defined as a section of sewer that requires constant cleaning or cleaning more often than once per year) in Victoria Street at Harbor Blvd. The District's Maintenance Supervisor considers this hotspot as one of his two worst problem areas in the District as he is forced to mobilize the sewer cleaning crew and spend over three hours, usually on overtime, at three -month intervals to remove the debris and grease that collects in the line. The hotspot is directly in the center of the intersection of Harbor Blvd. and Victoria Street and requires extensive traffic control to maintain a safe working area. The hotspot is being caused by two components; there is a "sag" (low point or belly) in the 40 -foot long section of 12 -inch gravity sewer plus the Victoria Pumping Station force main discharges into the line just past the sag. Both of these components serve to slow down the flow to a point where debris and grease collect and form a plug. Even though the District's FOG program is successfully reducing grease from the tributary food service establishments, there is grease being discharged from the residences in the area. The corrective measure is to remove and reconstruct the 40 -foot long section of gravity sewer and to remove the force main from its current discharge point and reconnect it further downstream in the system. Project #183 — System -Wide Sewer Repair — Project "A" July 8, 2008 Page 2 r1 U The funds to correct this hotspot only became available on July 1, 2008 when the new CMSD budget became effective. At the same time, the City of Costa Mesa is nearing completion of a street rehabilitation project for Victoria Street and held up their contractor from his "final paving" for the intersection to allow the District to perform the corrective measures. After the final paving is installed, there will be a five year moratorium on working in the street, which would prevent the District from correcting the problem for at least five years. As it stands, the District will be charged a "re- mobilization" charge of approximately $4,000 by the City's contractor for his delay. However, this is much less than the District would spend repaving the sewer trenches and work area due to the extent of the sewer work. The Manager /District Engineer has made arrangements with one of the contractors under an Emergency Work Agreement with the District. GCI Construction, Inc., to mobilize his forces to reconstruct the sewer as shown in the attached construction plans. Also attached is the Engineer's Estimate for the work. Based on the reasons stated above, it is recommended the Board of Directors make the following findings by a 4/5 vote: is "Based on the condition of the existing gravity sewer and force main in the intersection of Victoria Street and Harbor Blvd., including but not limited to those being in a deficient operational condition and constantly causing the sewer to back up, the potential threat to the safety of Costa Mesa Sanitary District workers from continually being required to work in a high volume traffic intersection, and the need to repair those facilities immediately to prevent a sewer spill that would be detrimental to the public health, as well as the disruption of essential public services, and considering the five - year pavement trenching moratorium that will be imposed, there is hereby declared to be a public emergency requiring immediate action on the part of the District to authorize GCI Construction, Inc., to perform the reconstruction and the Manager /District Engineer to utilize his engineering and management services on a hourly basis to design, inspect, provide construction staking, and administer the construction." • Protecting our community's health by providitg solid waste and sewer collection services. cos tornesasartitarydfi trict.orA v • Ll COSTA MESA SANITARY DISTRICT S�' SANIT�q�� n i I CONSTRUCTION PLANS FOR GRAVITY SEWER AND SEWER FORCE MAIN REPLACEMENT VICTORIA AVENUE AT HARBOR BOULEVARD SUPERVISED AND APPROVED BY: COSTA MESA SANITARY DISTRICT QppiESS /q,_ a. p Nu 31 * [� l clue ROBIN S. HAMERS, PE DATE OF MANAGER/DISTRICT ENGINEER PROJECT NO. 18 3 JULY 2008 COSTA MESA SANITARY DISTRICT BOARD OF DIRECTORS: ARTHUR PERRY ARLENE SCHAFER ROBERT OOTEN JAMES FERRYMAN GARY MONAHAN PREPARED BY: COSTA MESA SANITARY DISTRICT w/ Q� P. S/,y� 4 9h0I� JOSEPH P. SINACORI II, PE DATE PROJECT ENGINEER SHEET 1 OF 5 0 • LA lb 40 O�v 9 0 HUNTWGTON COSTA A� BEACN IRVIN PROJECT NEWPORT VICINITY BEACH A LAGUNA BEA /L 8'M l4k* LINDA 91 ORANGE IN COUNTY s EL TORO MISSION TORO SAN JUAN CAPISTRANO POINT BAN CLEMENTE VICINITY MAP LOCATION MAP SCALE 1' - 4 MILES NOT TO SCALE BASIS OF BEARINGS SHEET INDEX THE BEARINGS SHOWN HEREON ARE BASED ON THE CENTERLINE OF HARBOR BOULEVARD SHOWN AS NW35'O8'E PER PARCEL MAP 98 -201, PMB 311/10 -14. SHEET NO. DESCRIPTION 1 TITLE SHEET BENCHMARK 2 VICINITY MAP, LOCATION MAP, BENCH MARK, BASIS OF BEARINGS, AND SHEET INDEX 1F- 174-04 ELEV- 81.690' DATUM-NAVD 88/1995 ADJUSTED 3 STANDARD SYMBOLS, ABBREVIATIONS, GENERAL AND SEWER NOTES DISCRISED BY FD 3 3/4' OCS ALUMINUM BENCHMARK DISK STAMPED 4 12° GRAVITY SEWER MAIN PLAN AND PROFILE 'IF- 174 -04' LOCATED IN THE SOUTHERLY CORNER OF A 4 FT. BY 6 FT. 8' SEWER FORCE MAIN PLAN AND PROFILE CONCRETE CATCH BASIN. MONUMENT IS LOCATED IN THE SOUTHWESTERLY CORNER OF THE INTERSECTION OF HARBOR BOULEVARD AND VICTORIA STREET, 5 MISCELLANEOUS DETAILS 77 FT. SOUTHERLY OF THE CL OF VICTORIA AND 41 FT. WESTERLY OF THE CL OF HARBOR BOULEVARD. MONUMENT IS SET LEVEL WITH THE SIDEWALK. E R s 100% SUBMITTAL r� CALL DESIGN LS;q PREPARED BY. v,1Ur . QQSTA MESA SANITARY DISTRIG'T SHEET Tau FREE JULY 2008 a� GRAVITY SEWER AND SEWER FORCE MAIN REPLACEMENT r� 1- 80227 -2600 PROJECT NO. 4 a VICTORIA STREET AT HARBOR BOULEVARD Z iM0 M7171mIG DAYS JOSEPH P. SlNAC6Wl—ll—,PT- BEFORE wu Dlc CMSD -164 �a SENIOR M "sAi+rrARY o STRICT �� ' VICINITY & LOCATION MAP, BENOH MARK BASIS OF BEARINGS, SHEET INDEX of s SHEETS D una.awme s.Mes u.n REV. DATE BY DESCRIPTION • II • STANDARD SYMBLOLS - fL - CENTERLINE - -- w- - - - - -- - - - - - -- EXISTING WATER LINE - SIZE AS INDICATED 5 PROPOSED SEWER LINE - SIZE AS INDICATED 5 EXISTING SEWER LINE - SIZE AS INDICATED _- -- 5� - - - -- EXISTING STORM DRAIN - SIZE AS INDICATED - - - - E - - - - EXISTING POWER CABLE - - - -- r - - - -- EXISTING TELEPHONE CONDUIT ----- TV - - - -- EXISTING UNDERGROUND T.V. CABLE EXISTING TRAFFIC SIGNAL LOOPS - G - EXISTING GAS LINE - SIZE- AS INDICATED ........._..__._...._.. _.. _ ........... ........................_...... EXISTING RIGHT-OF-WAY LINE MIN - ._ .............. _.._ EXISTING CONCRETE CURB .....__......_....___...... - .............. BEGIN CURB RETURN EXISTING WATER VALVE FN .... _.._........ ...... EXISTING FIRE HYDRANT (F.H.) NOT A PART _- EXISTING WATER METER (W.M.) - SINGLE ----- - - - - -- ---- ° ° -. -- EXISTING WATER METER (W.M.) - DOUBLE _ -- -- - -CD EXISTING CATCH BASIN (C.B.) CONCRETE CYLINDER PIPE PROPOSED MANHOLE (M.H.) - CF EXISTING MANHOLE (M.H.) © - - - O - - - EXISTING ELECTRICAL OR TELEPHONE VAULT CLEAN OUT (SEWER) EXISTING TREE POWER POLE EXISTING SHRUBS CONCRETE DENOTES DETAIL NUMBER ER e DENOTES SHEET NUMBER TV DENOTES TYPE OF UTILITY CROSSING (IN PROFILE) PAVEMENT t DENOTES APPROXIMATE HORIZONTAL POSITION OF UTILITY CROSSING (IN PROFILE) ABBREVIATIONS AB AGGREGATE BASE LAT LATERAL ABAND ABANDONED LF LINEAR FEET AC ASPHALT CONCRETE ASPH ASPHALT PAVEMENT MH MANHOLE BC BEGIN CURVE MIN MINIMUM BCR BEGIN CURB RETURN NAP NOT A PART CB CATCH BASIN NTS NOT TO SCALE CCP CONCRETE CYLINDER PIPE CF CURB FACE R PROPERTY LINE CO CLEAN OUT (SEWER) PP POWER POLE CONC CONCRETE PT POINT CONT CONTINUOUS PVMT PAVEMENT t CENTERLINE CMSD COSTA MESA SANITATION DISTRICT R RMBORCED CONCRETE PIPE RCP DIA DIAMETER REPAR REINFORCING STEEL DWG DRAWING REQ'D REQUIRED R/W RIGHT -OF -WAY EC END CURVE EL ELEVATION SCH SCHEDULE EXIST. EXISTING SO STORM DRAIN SHT SHEET FH FIRE HYDRANT STA STATION STD STANDARD FM FORCE MAIN FG FINISHED GRADE TC TOP OF CURB FS FINISHED SURFACE TS TRAFFIC SIGNAL TYP TYPICAL HPG HIGH PRESSURE GAS HOR (HORIZ) HORIZONTAL VCP VITRIFIED CLAY PIPE HWY HIGHWAY VERT VERTICAL INV INVERT WM WATER METER IRR IRRIGATION GENERAL NOTES 1. ALL CONSTRUCTION SHALL CONFORM TO THE COSTA MESA SANITARY DISTRICT'S 'STANDARD PLANS AND SPECIFICATIONS FOR THE CONSTRUCTION OF SANITARY SEWERS' AS LAST REVISED, UNLESS OTHERWISE INDICATED ON THE PLANS. 2. THE CONTRACTOR SHALL SUBMIT TO THE DISTRICT A DETAILED CONSTRUCTION SCHEDULE WITHIN FIVE DAYS AFTER AWARD OF CONTRACT AND NOTICE TO PROCEED BY THE DISTRICT. THE CONTRACTOR WILL NOT BE ALLOWED TO BEGIN CONSTRUCTION UNTIL AFTER A PRE - CONSTRUCTION MEETING AND THE CONSTRUCTION SCHEDULE 15 APPROVED BY THE DISTRICT. 3 THE CONTRACTOR SHALL HAVE A COPY OF THE APPROVED SEWER PLANS AND THE CMSD STANDARD PLANS AND SPECIFICATIONS ON THE JOB SITE AT ALL TIMES. 4. THE CONTRACTOR SHALL REQUEST INSPECTION FROM OFFICE OF THE DISTRICT ENGINEER AT (949) 631 -1731 AT LEAST TWO WORKING DAYS PRIOR TO BEGINNING CONSTRUCTION. NO FACILITIES SHALL BE BACKFILLED UNTIL OBSERVED BY THE DISTRICT INSPECTOR ANY WORK PERFORMED WITHOUT INSPECTION FROM THE DISTRICT SHALL BE CONSIDERED UNACCEPTABLE. 5. THE CONTRACTOR SHALL OBTAIN A CMSD SEWER PERMIT PRIOR TO COMMENCEMENT OF WORK FROM THE CMSD OFFICE AT 628 WEST 19th STREET, COSTA MESA, CA 92627 (949) 545 -8400 EXTENSION 229. S. THE CONTRACTOR SHALL OBTAIN ALL NECESSARY PERMITS REQUIRED BY THE CITY OF COSTA MESA AND OTHER LOCAL GOVERNING AGENCIES. 7. THE CONTRACTOR SHALL IMPLEMENT A TRAFFIC CONTROL PLAN FOR CONSTRUCTION AREAS IN CONFORMANCE WITH THE CITY OF COSTA MESA ENCROACHMENT PERMIT. & THE CONTRACTOR SHALL COMPLY TO CONSTRUCTION WORK HOURS AS DEFINED ON THE CITY OF COSTA MESA ENCROACHMENT PERMIT. S. AT THE END OF EACH WORKING DAY AND AT THE TIMES WHEN CONSTRUCTION OPERATIONS ARE SUSPENDED FOR ANY REASON, THE CONTRACTOR SHALL REMOVE ALL EQUIPMENT, VEHICLES, MATERIAL. TRAFFIC CONTROL, STOCKPILE OR ANY OTHER FORM OF OBSTRUCTION FROM THE STREET RIGHT -OF -WAY. 10. THE CONTRACTOR SHALL MAINTAIN THE WORK AREAS IN A NEAT, SAFE, CLEAN, AND SANITARY CONDITION AT ALL TIMES AND TO THE SATISFACTION OF THE DISTRICT. STREETS SHALL BE KEPT CLEAN OF DEBRIS, DUST, AND OTHER NUISANCE AT ALL TIMES. THE CONTRACTOR SHALL BE RESPONSIBLE FOR ANY CLEAN -UP OF ADJACENT STREETS AFFECTED BY CONSTRUCTION. THE CONTRACTOR SHALL HAVE A VACUUM/BRUSH TYPE SWEEPER ON THE JOB SITE AT ALL TIMES DURING CONSTRUCTION. - 11. ALL PAVEMENT REMOVAL NECESSARY FOR THE CONSTRUCTION OF THIS PROJECT SHALL BE SAW CUT PRIOR TO REMOVAL AND REPLACED IN CONFORMANCE WITH THE PLANS AND TO THE SATISFACTION OF THE DISTRICT. DISPOSAL OF REMOVED PAVEMENT SHALL BE AT AN APPROVED DUMP SITE. 12- ALL CONCRETE DRIVEWAYS, SIDEWALKS OR CURBS TO BE REMOVED AND REPLACED SHALL BE SAWCUT TO THE NEAREST TRANSVERSE SCORE MARK OR ADJUSTABLE CONTROL JOINT OR WEAKENED PLANE JOINT AND REPLACED IN CONFORMANCE WITH THE PLANS AND TO THE SATISFACTION OF THE DISTRICT. 13. THE CONTRACTOR SHALL REPAIR AND RESTORE EXISTING LANDSCAPE AND SURFACE IMPROVEMENTS TO ORIGINAL CONDITION TO THE SATISFATION OF THE DISTRICT. 14. THE CONTRACTOR SHALL BE RESPONSIBLE FOR THE DISPOSAL OF EXCESS MATERIAL NOT USED DURING CONSTRUCTION AT AN APPROVED DUMP SITE. 15, ALL TRENCHING AND /OR SHORING SHALL MEET REQUIREMENTS OF CAL -OSHA. GROUNDWATER MAY BE PRESENT DURING CONSTRUCTION OF THE PROPOSED FACILITIES. THE CONTRACTOR SHALL BE RESPONSIBLE FOR-PREPARATION OF A DEWATERING PLAN IN CONFORMANCE WITH ALL REGIONAL WATER QUALITY CONTROL BOARD REQUIREMENTS. 16. AT THE END OF EACH WORK DAY, THE CONTRACTOR SHALL EITHER BACKFILL USING BASE PAVEMENT OR STEEL PLATE ALL EXCAVATIONS WITHIN STREET RIGHT -OF -WAY PER THE ENCROACHMENT PERMIT SO ALL LANES OF TRAFFIC CAN BE OPENED. STEEL PLATES SHALL HAVE NON -SKID SURFACE. THE CONTRACTOR SHALL TACK DOWN OR SPIKE STEEL PLATES AND INSTALL TEMPORARY PAVEMENT AROUND PLATE EDGES. 17. THE CONTRACTOR SHALL NOTIFY UNDERGROUND SERVICE ALERT AT LEAST 48 HOURS BEFORE BEGINNING ANY CONSTRUCTION WORK. 1& EXISTING BENCHMARK /MONUMENT: ANY BENCHMARK OR MONUMENT WHICH IS DISTURBED OR DESTROYED �i�Ti LL�4�BLTHLO AND REPLACED BY A STATE OF CALIFORNIA CIVIL ENGINEER REGISTERED PRIOR TO DECEMBER 31, 1981 OR A LICENSED LAND SURVEYOR. 19. EXISTING UTILITIES AND STRUCTURES VERIFICATION: THE EXISTENCE AND LOCATION OF ANY EXISTING UT TIES AND UC U 5 OWN ON S A S ARE APPROXIMATE. THE CONTRACTOR SHALL FIELD VERIFY THE LOCATIONS AND ELEVATIONS OF EXISTING UTILITIES AND STRUCTURES. THE CONTRACTOR SHALL TAKE ALL PRECAUTIONARY MEASURES TO PROTECT THE UTILITIES SHOWN, AND ANY OTHER LINES AND STRUCTURES NOT SHOWN ON THESE PLANS, AND IS RESPONSIBLE FOR THE PROTECTION OF. AND ANY DAMAGE TO THOSE LINES AND STRUCTURES. ALL COST OF POTHOLING AND EXPOSING SHALL BE BORNE BY THE CONTRACTOR. 20. UTILITIES CONFLICT: IF THE EXISTING UTILITIES OR STRUCTURES DIFFER FROM THOSE SHOWN ON THE PLANS AND THEM IS A CONFLICT WITH THE PROPOSED FACILITIES, THE CONTRACTOR SHALL NOTIFY THE DISTRICT IN WRITING IMMEDIATELY TO DETERMINE THE DESIGN CHANGES OR RELOCATIONS REQUIRED TO ELIMINATE THE CONFLICT. SEWER NOTES 1. EXISTING SEWER MAINS AND LATERALS SHALL REMAIN IN SERVICE AT ALL TIMES DURING CONSTRUCTION. 2. CONTRACTOR SHALL PROVIDE A DIVERSION PLAN FOR EXISTING SEWAGE FLOW DURING CONSTRUCTION INCLUDING, BUT NOT LIMITED TO, PUMPS, TEMPORARY HOSES OR PIPING, PUMPER TRUCKS, PLUGS, AND ANY OTHER EQUIPMENT NECESSARY FOR THE DIVERSION OF EXISTING SEWAGE FLOW. 3 ALL SEWER MAINS HAVE BEEN DESIGNED AROUND THE ASSUMPTION .THAT THE LOCATION OF ALL EXISTING UTILITIES AS WELL AS EXISTING SEWER FACILITIES ARE AS SHOWN ON THESE PLANS. IT SHALL BE THE CONTRACTOR'S RESPONSIBILITY TO EXPOSE ALL PIPELINES INVOLVED IN CONSTRUCTION TO VERIFY THE LOCATION, ELEVATION, AND PIPE MATERIALS PRIOR TO CONSTRUCTION. IT SHALL BE THE RESPONSIBILITY OF THE CONTRACTOR TO MAKE ADJUSTMENTS IN THE FIELD BASED UPON ACTUAL FIELD CONDITIONS IN A MANNER ACCEPTABLE TO THE DISTRICT. 4. THE INSTALLATION OF GRAVITY SEWER MAINS SHALL BE IN CONFORMANCE WITH THE PLANS. 5. SEWER MAINS SHALL BE CLEANED WITH A SCRUBBING BALL PRIOR TO LEAKAGE AND INFILTRATION TESTS. THE CONTRACTOR SHALL REMOVE ALL DEBRIS AND TRASH FROM MANHOLES AFTER EACH REACH OF SEWER HAS BEEN CLEANED. 6. SEWER MAINS, MANHOLES, AND APPURTENANCES SHALL BE AIR TESTED FOR LEAKAGE AND INFILTRATION IN THE PRESENCE OF THE DISTRICT INSPECTOR. 7. SEWER MAINS SHALL BE INSPECTED USING PIPE MANDRELING AND CLOSED- CIRCUIT TELEVISION EQUIPMENT PRIOR TO THE INSTALLATION OF PAVEMENT. B. FINAL INSPECTION OF SEWER MAINS SHALL BE MADE BY THE CONTRACTOR IN THE PRESENCE OF THE DISTRICT INSPECTOR 9. CONTRACTOR SHALL CONFORM TO THE MINIMUM SEPARATION REQUIREMENTS BETWEEN WATER, RECYCLED WATER, AND SEWER MAINS PER CMSD STD DWG NO. S -110. 10. CONTRACTOR SHALL CONFORM TO THE MINIMUM SEPARATION REQUIREMENTS BETWEEN STORM DRAIN AND SEWER MAIN CROSSINGS PER CMSD STD DWG NO. S -109. 100% SUBMITTAL DESIGN PREPARED BY: �Qw � COSTA MESA SANITARY DISTRICT SHEET JULY 2008 h y ® ORAVI7Y SEWER AND SEWER FORCE MAIN REPLACEMENT 1 -8011- 227 -2600 PROJECT NO. ! VICTORIA STREET AT HARBOR BOULEVARD DATE I TMD NORgNf. GAYS JOSEPH P. SINACORI II, PE REV. DATE BY DESCRIPTION CMSD -164 �� aVi SENIOR ENGINEER �� STANDARD SYMBOLS, ABBREVIATIONS, GENERAL AND SEWER NOTES COSTA MESA SANITARY DISTRICT OF S SHEETS • • SCALE HORIZ. 1 " =20' VERT: 1 " =4' 1 +00 2 +00 5 +00 6 +00 7 +00 S' SEWER FORCE MAIN ! , I II i i I ' I I I 8" SEWER FORCE MAIN I STA. 5+00.00 / ' , ; I I ; ;' � I STA. 8+05.28 NOTES TO CONTRACTOR CONSTRUCTION NOTES 5 // ..._..11__ .l__.._1.... �.Y..__._.� "q INSTALL 45• BEND CONNECT TO EXISTING S' SEWER FORCE MAIN I ' 8' SEWER FORCE MAIN I. CONTRACTOR SHALL REVIEW AND COMPLY TO THE GENERAL AND SEWER STA, 8+4035 NOTES ON SHEET NO. 3 DURING CONSTRUCTION. e1 REMOVE EXISTING B' SEWER FORCE MAIN AND TA ' PVC WWA C PI A AND MJ x M INSTALL 45• BEND ROTATED UP 2. CONTRACTOR SHALL FIELD VERIFY AND PROTECT ALL EXISTING UTILITIES (DUCTILE IRON FITTINGS CLASS 350) WRAPPED WITH TWO LAYERS SCALE: 1" 20' a v i � '- i I} \ I 45• PER PROFILE AND STRUCTURES AS STATED IN THE GENERAL NOTES. OF POLYETHYLENE WRAP. INSTALL THRUST BLOCKS AT ALL m " HORIZONTAL AND VERTICAL BENDS PER DETAILe i 3. CONTRACTOR SHALL COMPLY TO THE CITY OF COSTA MESA STANDARDS 2 5 IF �� T - - - - S" SEWER FORCE MAIN AND ENCROACHMENT PERMIT REQUIREMENTS FOR ALL CONSTRUCTION TRENCHING AND BEDDING PER DETAILe T -_ -. - _�. -STA. 8+30.35 -t I } / T _ -- - - - i 3 4 WORK SHOWN HEREON. 5 EXISTING CURB FACE (TYP.) I I } /) , ATV , ` CONNECT TO EXISTING - 1 = - _SEWER MANHOLE 4. EXISTING TRAFFIC SIGNAL LOOPS ARE NOT SHOWN ON PLAN. CONTRACTOR 20 REMOVE EXISTING 12' SEWER AND INSTALL 12" EXTRA STRENGTH SHALL REPLACE EXISTING TRAFFIC LOOPS DAMAGED DURING CONSTRUCTION COMPRESSION JOINTS. iz.W 12'W- TO ORIGINAL CONDITION COMPLETE IN PLACE. TRENCHING AND PAVING PER DETAIL Ce - -- I 7 I �I i F- - -- - - - - -- 5 — _- - - -� -� 1 -- - © - E— -B's�u I CORE DRILL EXISTING MANHOLE AS NECESSARY TO INSTALL NEW W ... _..... -..S .... _ _..._ _.. _. _., } I ( e'svu _ _...._ iz -s SEWER MAIN. I I 1....... _. 4O MODIFY MANHOLE CHANNEL PER DETAIL b ui O--- ----- - - - - -� I i} 2 1 I I ^' I I - - -- O 8 i 7 1 T- - - -' -- eS CONNECT S' SEWER FORCE MAIN TO EXISTING S" SEWER FORCE i I - © }5's -- i yl -s- MAIN USING S" WIDE RANGE FLEXIBLE COUPLING, FORD YODEL I S NO. FC2W OR APPROVED EQUAL, WITH STAINLESS STEEL i9'so'KBnN6_�._ --�- I - - -- - 'r 2 "c - HARDWARE AND FUSION-BONDED EPDXY COATING. REMOVE EXISTING MANHOLE FRAME, RINGS, AND COVER ------- - --' -- _ B� i � } ( I � / I I TO 48' BELOW EXISTING GRADE. REMOVE MANHOLE BASE. %(STING STREET CENTERLINE BACKFILL WITH SAND AND COMPACT TO 90- PERCENT RELATIVE (EXISTING 12' SEWER) COMPACTION. RETURN FRAME AND COVER TO DISTRICT YARD. I INSTALL 12" VCP SEWER WITH FLEXIBLE RUBBER BAND SEAL 12" GRAVITY SEWER MAIN j COUPLINGS PER DETAIL 4 STA. 1 +00.00 � EXISTING MANHOLE 12" GRAVITY SEWER MAIN ' �! _'I t_ i i �,I I I / © CUT AND PLUG EXISTING 21' SEWER LINE WITH i -SACK STA. 1 +39.74 .. �B'sD =- - ! I 1 j SLURRY AT BOTH ENDS. 1.. I ' IBSD._ q EXISTING MANHOLE ,- _�.. i I -�'.SD ABAND . L I 9 REMOVE INTERFERING PORTIONS OF EXISTING 15' SEWER LINES. ` O CUT AND PLUG EXISTING 15" SEWER LINES WITH 1 -SACK SLURRY EXISTING STREET CENTERLINE I I �"` AT BOTH ENDS. ��� HARBOR BLVD 100% SUBMnTAL DESIGN [31 PREPARED BY: �`. :,aw �.+�w.r COSTA MESA SANITARY DISTRICT SHEET Tai SEE JULY 2008 : ; GRAVITY SEWER AND SEWER FORCE MAIN REPLACEMENT 1Two VOR LNG DAY 0 PROJECT NO. W' � VICTORIA STREET AT HARBOR BOULEVARD 4 BEFORE YOJ DIG c wrs JOSEPH P. SINACORI II, PE DATE � ' CMSD -164 �,? �����' SENIOR ENGINEER ,��'� PLAN AND PROFILE REV. DATE BY DESCRIPTION _ - _ COSTA MESA SANITARY DISTRICT OF 5 SHEETS • • • �i aia► Lv BEARING SURFAC'� rYPICAL BEARING SURFAIDE A/Ar OW i MINIMUM THRUST BLOCK SIZE W 11 1/4' BEND 22 1/2' BEND 45' BEND 90' BEND PIPE - - REPLACE EXISTING PAVEMENT PER ENCROACHMENT PERMIT W� SIZE DIMENSION QTY. DIMENSION QTY. DIMENSION QTY. DIMENSION QTY. LN X LV C.Y. LH X LV C.Y. LH X LV C.Y. LH X LV C.Y. 4' 1'x1' 0.3 1.5'x1' 0.5 2'x1.5' 0.9 2.5x2' 1.6 8' 1.5x1' 0.5 2.5'x1' 0.9 2.5'x2' 1.8 3X3' 3.3 S. 2'x1.5' 0.8 2.5X2' 1.6 3X3' 3.1 4'x4' 5.6 10' 2'x2' 1.2 2.5'x25' 24 4'x3.5 4.6 5'x4.5' 8.5 12' 25'x7 1.7 3X3' 3.3 4.5X4' 6.5 6.5x5' 120 4 DIA L EE OF PIPE < h1a ~o .1 NOTES: 1. THRUST BLOCK BEARING AREA BASED ON ALLOWABLE SOIL BEARING VALUE OF 1500 pof PRESSURE AND 250 pal TEST PRESSURE WITH 3' -0- COVER MINIMUM. FOR BEARING - 1000 paf, 1.5 X AREA/VOLUME SHOWN FOR BEARING - 500 paf, 3.0 X AREA/VOLUME SHOWN 2. ALL THRUST BLOCKS SHALL BE CLASS 'B' CONCRETE AND PLACED AGAINST UNDISTURBED SOIL. DESIGN ENGINEER SHALL DETERMINE SIZES NOT SHOWN. 3 REINFORCING STEEL SHALL CONFORM TO ASTM A15 AND A305 INTERMEDIATE GRADE. 4. CONCRETE SHALL NOT EXTEND ONTO FLANGE OR ADJOINING PIPE. INSTALL BASE PAVEMENT TO MATCH EXISTING FINISH SURFACE IDENTIFICATION (WARNING) TAPE INSTALLED 12' ABOVE THE PIPE INSTALL CRUSHE,jAGGREGATE BASE PER ENCROACHMENT PERMIT FF SAWCUT LINE SAWCUT E XISTING PAVEMENT -� EXISTING LINE PAVEMENTT TO BE WHERE PROTECTED CROSS 4' MIN. - 6', 8', k 10' PIPE - 6' MIN. - 12' PIPE R LARGER 3/4' MAXIMUM CRUSHED ROCK FOR GRAVITY SEWER LINES IMPORTED SAND BEDDING AT 90% RELATIVE COMPACTION FOR SEWER FORCE MAIN TRENCH AND PAVEMENT NOTES: 1. TRENCH AND PAVEMENT REMOVAL AND REPLACEMENT SHALL CONFORM TO THE LATEST EDITION OF THE GREENBOOK STANDARD SPECIFICATIONS FOR PUBLIC WORKS CONSTRUCTION AND CITY OF COSTA MESA ENCROACHMENT PERMIT. 2. THE CONTRACTOR SHALL NOTIFY THE DISTRICT INSPECTOR AT LEAST TWO WORKING DAYS PRIOR TO ANY TRENCH AND PAVEMENT WORW, 3. GEOTECHNICAL EVALUATION DURING CONSTRUCTION SHALL BE PROVIDED AND PAID FOR BY THE CONTRACTOR. PAVEMENT MIX DESIGNS AND COMPACTION TESTS SHALL BE REVIEWED AND APPROVED BY THE GOVERNING AGENCY. THE CONTRACTOR SHALL PROVIDE A REPORT (4 COPIES) OF THE GEOTECHNICAL OBSERVATION AND TESTING TO THE DISTRICT. 4. COSTA MESA SANITARY DISTRICT WILL NOT PAY FOR ADDITIONAL QUANTITY OF PAVEMENT REMOVAL AND REPLACEMENT THAT MAY BE REQUIRED DUE TO THE CONTRACTOR'S CONSTRUCTION OPERATIONS. THIS WORK WILL BE DONE AT CONTRACTOR'S OWN EXPENSE. 5. CONTRACTOR SHALL REPLACE PAVEMENT TO THE THICKNESS OF THE EXISTING PAVEMENT PLUS 1 -INCH OR 4 -INCH MINIMUM THICKNESS. CONTRACTOR SHALL REPLACE EXISTING AGGREGATE BASE TO THE THICKNESS OF EXISTING AGGREGATE BASE PLUS 1-INCH OR 8 -INCH MINIMUM THICKNESS. S. CRUSHED AGGREGATE BASE SHALL BE USED FOR SUBGRADE REPAIR AND CONFORM TO GREENBOOK STANDARD SPECIFICATIONS SECTION 200 -2.2 AND 20D -2.4. 7. BASE PAVEMENT SHALL BE PERFORMANCE GRADE 11183 -PG 64 MINUS 10 AND CONFORM TO THE GREENSOOK STANDARD SPECIFICATIONS SECTION 302 -5 AND 400-4. THE COMPACTION OF BACKFILL AND AGGREGATE BASE SHALL BE INSPECTED AND APPROVED BY THE COSTA MESA SANITARY DISTRICT PRIOR TO THE INSTALLATION OF BASE PAVEMENT. 8 TACK COAT SHALL BE PG 64-10 AND APPLIED ON THE SIDES OF EXISTING PAVEMENT, AND AT JOINTS ON TRENCHES, AND FOR PAVEMENT PATCHES. 9. FINAL PAVEMENT FINAL GRIND AND OVERLAY PAVEMENT PER SEPARATE CONTRACT. 10. IDENTIFICATION (WARNING) TAPE SHALL CONFORM TO THE SCWD STANDARD SPECIFICATION SECTION 15151. TAPE S ALL BE GREEN IN COLOR. LETTERING SHALL BE BLACK IN COLOR AND 2 -INCH MINIMUM IN HEIGHT WITH WORDING: 'CAUTION: SEWER LINE BURIED BELOW'. THRUST BLOCK DETAILS TYPICAL TRENCH AND PAVEMENT DETAIL 2 NOT TO SCALE _ NOT TO SCALE CUT AND PLUG EXISTING SEWER FORCE MAIN CONSTRUCT 8' WIDE CONCRETE WITH 1 -SACK SLURRY OVERFLOW BERM TO 4' ABOVE EXISTING FLOWLINE REMOVE EXISTING CONCRETE EXISTING 15' VCP SEWER EXISTING MANHOLE SHELF EXISTING 8' SEWER FORCE MAI OVERFLOW BERM (TO BE REMOVED) TO BE ABANDONED PROPOSED 8' SEWER EXISTING 21' VCP EXISTING MANHOLE SHELF (TO BE REMOVED) SEWER EXISTING 12' VCP SEWS FORCE MAIN i / EXISTING 12' VCP SEWER DI ON SVf Y INSTALL FLEXIBLE RUBBER BAN`, � INSTALL FLEXIBLE RUBBER BAND //J SEAL COUPLING, WITH SS SHEAR SEAL COUPLING, WITH SS SHEAR EXISTING 15' VCP SEWER-- RINGS, CLAMPS, AND BOLTS. RINGS, CLAMPS, AND BOLTS. (TO BE REMOVED) MISSION CLAY PRODUCTS OR MISSION CLAY PRODUCTS OR APPROVED EQUAL. APPROVED EQUAL. EXISTING 60' MANHOLE INSTALL NEW 12' VCP SEWE EXISTING 60' MANHOLE (TO BE REMOVED) EXISTING MANHOLE SHELF EXISTING MANHOLE SHEL EXISTING MANHOLE SHELF (TO BE REMOVED) FILL CHANNEL WITH CONCRETE (TO BE REMOVED) l TO TOP OF SHELF ELEVATION 1 CUT AND PLUG EXISTING SEWER LINE EXISTING 21' VCP I WITH 1 -SACK SLURRY SEWER EXISTING MANHOLE CHANNEL MODIFICATION EXISTING MANHOLE CHANNEL REMOVAL (PROPOSED 8" SEWER FORCE MAIN TIE -IN) 4 (PROPOSED 12" GRAVITY SEWER INSTALLATION) 4 SCALE: 1/2' - 1' -0' _ SCALE: 1/2' - V -0' _ 100% SUBMn-AL. DESIGN Osr PREPARED BY: -- TDLL � COSTA MESA SANITARY DIS'T'RICT SHEET JULY 2006 _ GRAVITY SEWER AND SEWER FOROE MAIN REPLACEMENT - VICTORIA STREET AT HARBOR BOULSWARD 5 PROJECT N0. W 'e►� `\ �' Tao satoarw wYS JOSEPH P. INACO I II, � ' X191' CMSD -164 r;� SENIOR ENGINEER MISCELLANEOUS DETAILrS ww,.arw,w s`a" N«t REV. DATE BY DESCRIPTION COSTA MESA SANITARY DISTRICT OF 5 SHEETS W ='� _ - - REPLACE EXISTING PAVEMENT PER ENCROACHMENT PERMIT W� Up�o,o J N N o ��� REPLACE EXISTING AGGREGATE BASE °e a o ofl o Wy PER ENCROACHMENT PERMIT W N� N lie 0= 0 16' MIN. %;�'� ` =;;,�; TRENCH BACIMLL PER ENCROACHMENT PERMIT !F , �= N W 6' MIN. UA4 N z i p°�p.I (?Ro;:.lo 4' MIN. - 6', 8', k 10' PIPE - 6' MIN. - 12' PIPE R LARGER 3/4' MAXIMUM CRUSHED ROCK FOR GRAVITY SEWER LINES IMPORTED SAND BEDDING AT 90% RELATIVE COMPACTION FOR SEWER FORCE MAIN TRENCH AND PAVEMENT NOTES: 1. TRENCH AND PAVEMENT REMOVAL AND REPLACEMENT SHALL CONFORM TO THE LATEST EDITION OF THE GREENBOOK STANDARD SPECIFICATIONS FOR PUBLIC WORKS CONSTRUCTION AND CITY OF COSTA MESA ENCROACHMENT PERMIT. 2. THE CONTRACTOR SHALL NOTIFY THE DISTRICT INSPECTOR AT LEAST TWO WORKING DAYS PRIOR TO ANY TRENCH AND PAVEMENT WORW, 3. GEOTECHNICAL EVALUATION DURING CONSTRUCTION SHALL BE PROVIDED AND PAID FOR BY THE CONTRACTOR. PAVEMENT MIX DESIGNS AND COMPACTION TESTS SHALL BE REVIEWED AND APPROVED BY THE GOVERNING AGENCY. THE CONTRACTOR SHALL PROVIDE A REPORT (4 COPIES) OF THE GEOTECHNICAL OBSERVATION AND TESTING TO THE DISTRICT. 4. COSTA MESA SANITARY DISTRICT WILL NOT PAY FOR ADDITIONAL QUANTITY OF PAVEMENT REMOVAL AND REPLACEMENT THAT MAY BE REQUIRED DUE TO THE CONTRACTOR'S CONSTRUCTION OPERATIONS. THIS WORK WILL BE DONE AT CONTRACTOR'S OWN EXPENSE. 5. CONTRACTOR SHALL REPLACE PAVEMENT TO THE THICKNESS OF THE EXISTING PAVEMENT PLUS 1 -INCH OR 4 -INCH MINIMUM THICKNESS. CONTRACTOR SHALL REPLACE EXISTING AGGREGATE BASE TO THE THICKNESS OF EXISTING AGGREGATE BASE PLUS 1-INCH OR 8 -INCH MINIMUM THICKNESS. S. CRUSHED AGGREGATE BASE SHALL BE USED FOR SUBGRADE REPAIR AND CONFORM TO GREENBOOK STANDARD SPECIFICATIONS SECTION 200 -2.2 AND 20D -2.4. 7. BASE PAVEMENT SHALL BE PERFORMANCE GRADE 11183 -PG 64 MINUS 10 AND CONFORM TO THE GREENSOOK STANDARD SPECIFICATIONS SECTION 302 -5 AND 400-4. THE COMPACTION OF BACKFILL AND AGGREGATE BASE SHALL BE INSPECTED AND APPROVED BY THE COSTA MESA SANITARY DISTRICT PRIOR TO THE INSTALLATION OF BASE PAVEMENT. 8 TACK COAT SHALL BE PG 64-10 AND APPLIED ON THE SIDES OF EXISTING PAVEMENT, AND AT JOINTS ON TRENCHES, AND FOR PAVEMENT PATCHES. 9. FINAL PAVEMENT FINAL GRIND AND OVERLAY PAVEMENT PER SEPARATE CONTRACT. 10. IDENTIFICATION (WARNING) TAPE SHALL CONFORM TO THE SCWD STANDARD SPECIFICATION SECTION 15151. TAPE S ALL BE GREEN IN COLOR. LETTERING SHALL BE BLACK IN COLOR AND 2 -INCH MINIMUM IN HEIGHT WITH WORDING: 'CAUTION: SEWER LINE BURIED BELOW'. THRUST BLOCK DETAILS TYPICAL TRENCH AND PAVEMENT DETAIL 2 NOT TO SCALE _ NOT TO SCALE CUT AND PLUG EXISTING SEWER FORCE MAIN CONSTRUCT 8' WIDE CONCRETE WITH 1 -SACK SLURRY OVERFLOW BERM TO 4' ABOVE EXISTING FLOWLINE REMOVE EXISTING CONCRETE EXISTING 15' VCP SEWER EXISTING MANHOLE SHELF EXISTING 8' SEWER FORCE MAI OVERFLOW BERM (TO BE REMOVED) TO BE ABANDONED PROPOSED 8' SEWER EXISTING 21' VCP EXISTING MANHOLE SHELF (TO BE REMOVED) SEWER EXISTING 12' VCP SEWS FORCE MAIN i / EXISTING 12' VCP SEWER DI ON SVf Y INSTALL FLEXIBLE RUBBER BAN`, � INSTALL FLEXIBLE RUBBER BAND //J SEAL COUPLING, WITH SS SHEAR SEAL COUPLING, WITH SS SHEAR EXISTING 15' VCP SEWER-- RINGS, CLAMPS, AND BOLTS. RINGS, CLAMPS, AND BOLTS. (TO BE REMOVED) MISSION CLAY PRODUCTS OR MISSION CLAY PRODUCTS OR APPROVED EQUAL. APPROVED EQUAL. EXISTING 60' MANHOLE INSTALL NEW 12' VCP SEWE EXISTING 60' MANHOLE (TO BE REMOVED) EXISTING MANHOLE SHELF EXISTING MANHOLE SHEL EXISTING MANHOLE SHELF (TO BE REMOVED) FILL CHANNEL WITH CONCRETE (TO BE REMOVED) l TO TOP OF SHELF ELEVATION 1 CUT AND PLUG EXISTING SEWER LINE EXISTING 21' VCP I WITH 1 -SACK SLURRY SEWER EXISTING MANHOLE CHANNEL MODIFICATION EXISTING MANHOLE CHANNEL REMOVAL (PROPOSED 8" SEWER FORCE MAIN TIE -IN) 4 (PROPOSED 12" GRAVITY SEWER INSTALLATION) 4 SCALE: 1/2' - 1' -0' _ SCALE: 1/2' - V -0' _ 100% SUBMn-AL. DESIGN Osr PREPARED BY: -- TDLL � COSTA MESA SANITARY DIS'T'RICT SHEET JULY 2006 _ GRAVITY SEWER AND SEWER FOROE MAIN REPLACEMENT - VICTORIA STREET AT HARBOR BOULSWARD 5 PROJECT N0. W 'e►� `\ �' Tao satoarw wYS JOSEPH P. INACO I II, � ' X191' CMSD -164 r;� SENIOR ENGINEER MISCELLANEOUS DETAILrS ww,.arw,w s`a" N«t REV. DATE BY DESCRIPTION COSTA MESA SANITARY DISTRICT OF 5 SHEETS • COSTA MESA SAirWTART(DISTRICT Memorandum ... an Independent Specia[District To: Board of Directors From: Marc Davis, Treasurer /Finance Directo Date: July 9, 2008 Subject: Split of Additional Container Charge for Fiscal Year 2008 -09 Recommended Action Approve the split of the additional container charge for fiscal year 2008 -09 as 86% to the District and 14% to CR &R of all additional container charge collections. Executive Summary At the Special Meeting of July 9, 2008, the Board of Directors approved the split of the additional container charge for fiscal year 2007 -08 as 86% to the District and 14% to CR &R. The terms of the Agreement with CR &R require the District to review the additional container charge program prior to the adoption of the budget for the fiscal year. Even though the fiscal year 2008 -09 budget has already been adopted, the split of the additional container charge for fiscal year 2008 -09 should be considered at this time. Since fiscal year 2007 -08 was just resolved, Staff recommends that the fiscal year 2008 -09 split be exactly the same. For future years, the split of the additional container charge will be brought to the Board for consideration in conjunction with the adoption of the budget. Trotecting our community's health 6y providing solid waste and sewer collection services. crosdca.gov 40 COSTA 911ESASANr7An.7(D1sTRiC2' Memorandum To: Board of Directors ... an Independent Specia[District From: Marc Davis, Treasurer /Finance Director,,'� Date: July 9, 2008 Subject: FOG Program Charge for Fiscal Year 2008 -09 Recommended Action This item is information only. No action is required. Executive Summary At the Board meeting of June 23, 2008, during the discussion of the distribution of the sewer and trash rate postcards, it was mentioned that the FOG rate was proposed to be increased for fiscal year 2008 -09. A copy of the postcard is attached for reference. Please note that when the public hearing is held on August 6, 2008, an increase to the FOG rate will not be recommended. The current FOG rates are adequate to cover all costs related to the FOG program. 1totecting our community's health 6y providing solid waste and sewer collection services. crosdca.gov SEWER AND TRASH RATE POSTCARD NOTICE OF PUBLIC HEARING Please be advised the Costa Mesa Sanitary District will hold a public hearing on August 6, 2008 at 5:30 p.m. at the Costa Mesa Sanitary District, Office;. 62&W., 19th Street;, Costar Mesa, CA. 82627,. to consider. any. protests• to the: proposed increase: of the Sanitary,Distriet!s sewer, collection rates dtarged at your property and receive comments on,the unchanged trash coliectiomrate. All residences and businesses within the District receive sewer service from the District, while the District collects trash only from residences utilizing curbside service (NOT bin or dumpster service). BASIS AND REASON FOR INCREASE It is necessary to increase the annual sewer collection rates to cover the additional operation and maintenance activities and capital improvement projects required to meet the State of California General Waste Discharge Requirements. The additional charges for the grease control program are identified below with an asterisk. The existing and proposed yearly rates are as follows: Single Family Residential Multi - Family Residential Commercial w/o food service Commercial w /cold food service Commercial w /hot food service Industrial Other -a Existina Pro ap sed $239.41 $239.41 Existing Pro op sed $56.47 + $2.77* $60.71 + $2.98* $43.49 + $2.77* $46.75 + $2.98* $32.85/1000 sf + $2.77* $35.31 + $2.98* $32.85/1000 sf + $72,00* $35.31 + $77.40* $32.85/1000 sf + $180.00* $35.31 + $193.50* $96.7711000 sf + $2.77* $104.03 + $2.98* $29.11/1000 sf + $2,77* $31.29 + $2.98* FOR FURTHER INFORMATION Please contact the Administrative Office at (949) 645 -8400, Ext. 230 � i • i RESOLUTION NO. 2008-755 -A RESOLUTION OF THE BOARD OF DIRECTORS OF THE COSTA MESA SANITARY DISTRICT APPOINTING BRUCE MATTERN AS ALTERNATE DISTRICT ENGINEER WHEREAS, the Manager /District Engineer is responsible for designing and approving various sewer - related projects within the boundaries of the District; and WHEREAS, the Manager /District Engineer has a private engineering firm and does work on private projects that occasionally will create a conflict of interest with his District work and require that the Manager /District Engineer disqualify himself from the District approval process; and WHEREAS, the Board of Directors has recognized said potential for conflict and adopted an ordinance providing a procedure for the appointment of an Alternate District Engineer to provide such approvals when conflicts arise; and WHEREAS, said ordinance is codified at Section 3.01.045 of the District's Operations Code; and WHEREAS, the Board of Directors has considered Bruce Mattern, P.E., as Alternative District Engineer and found his qualifications appropriate to provide -such services; and WHEREAS, the Board of Directors has appointed Bruce Mattern as interim Alternate District Engineer and does hereby desire to appoint Bruce Mattern as permanent Alternate District Engineer by this resolution and the accompanying Agreement for Alternate District Engineer; NOW, THEREFORE, the Board of Directors of the Costa Mesa Sanitary District does hereby RESOLVE and DETERMINE as follows: That Bruce Mattern is hereby appointed Alternate District Engineer and has been provided with the power to approve engineering matters whenever the Manager /District Engineer has declared a conflict of interest. 2. That Bruce Mattern's approvals shall be entitled the same authority under Government Code Section 830.06 (design immunity) as the District Engineer's. 3. That Bruce Mattern shall be subject to the same discretionary and other Government Code immunities as an officer of the District as the District Engineer might enjoy. 4. That Bruce Mattern shall be provided with the same insurance coverage and indemnification that is currently provided to the District Engineer when he is approving District work. PASSED AND ADOPTED by the Board of Directors of the Costa Mesa Sanitary District at a regular meeting thereof held on the day of 2008. Secretary President • • • • STATE OF CALIFORNIA ) COUNTY OF ORANGE ) SS CITY OF COSTA MESA ) I, Joan Revak, Clerk of the Costa Mesa Sanitary District, hereby certify that the above and foregoing Resolution No. 2008 -755 duly and regularly passed and adopted by said Board of Directors at a regular meeting thereof held on the 16th day of July 2008. IN WITNESS WHEREOF, I have hereunto set my hand and affixed the seal of the Costa Mesa Sanitary District, this day of 2008. Clerk of the Costa Mesa Sanitary District • AGREEMENT FOR ALTERNATE DISTRICT ENGINEER THIS AGREEMENT is made and effective as of August 28, 2008, between the Costa Mesa- Sanitary District, a sanitary district ( "District "), and Bruce Mattern, a professional engineer ( "Consultant "). In consideration of the mutual covenants and conditions set forth herein, the parties agree as follows: Recitals WHEREAS, District's Board of Directors has enacted an Alternate District Engineer ordinance (CMSD Operations Code Section 3.01.045) providing for the appointment of such an Alternate District Engineer when District's Engineer has a conflict requiring that he disqualify from approving or acting upon an engineering matter; and WHEREAS, the Board of Directors has considered the qualifications of Bruce Mattern for the Alternate District Engineer position and found him qualified to perform said services; and WHEREAS, the parties desire to set forth the further terms and conditions governing Bruce Mattern's serving as Alternate District Engineer; NOW, THEREFORE, the parties hereto further agree as follows: 1. TERM This Agreement shall commence on August 28, 2008, and shall remain and continue in effect until terminated. 2. SERVICES Consultant shall perform the tasks required of the District Engineer whenever the District Engineer has determined that he has a conflict of interest that disqualifies him from performing those duties. Also within the scope of this contract is the Consultant's preparation of a review of the District's annual capital improvement program (hereinafter "CIP ") for which Consultant agrees he will make a presentation to the Board of that review at a scheduled Board meeting. 3. PERFORMANCE Consultant shall at all times faithfully, competently and to the best of his ability, experience, and talent perform all tasks described herein. Consultant shall employ, at a minimum, generally accepted standards and practices utilized by persons engaged in providing civil engineering services as are required of Consultant hereunder in meeting his obligations under this Agreement. 4. DISTRICT MANAGEMENT District's Treasurer shall represent District in all matters pertaining to the administration of this Agreement, review and approval of all products submitted by Consultant, but not including the authority to enlarge the Tasks to be Performed or change the compensation due to Consultant. 5. PAYMENT (a) The District agrees to pay Consultant monthly, in accordance with the payment rates, terms and schedule of payment as set forth in Exhibit "A ", attached hereto and incorporated herein by this reference as though set forth in full, based upon actual time spent on the above tasks. (b) Consultant will submit invoices to District's Treasurer for actual services performed. Invoices shall be submitted on or about the first business day of each month, or as soon thereafter as practical, for services provided in the previous month. Payment shall be made within thirty (30) days of receipt of each invoice as to all non - disputed fees. If the District disputes any of Consultant's fees it shall give written notice to Consultant within thirty (30) days of receipt of an invoice of any disputed fees set forth on the invoice. 6. SUSPENSION OR TERMINATION OF AGREEMENT WITHOUT CAUSE (a) The District may at any time, for any reason, with or without cause, suspend or terminate this Agreement, or any portion hereof, by serving upon the Consultant at least fifteen (15) days prior written notice. Upon receipt of said notice, the consultant shall immediately cease all work under this Agreement, unless the notice provides otherwise. If the District suspends or terminates a portion of this Agreement such suspension or termination shall not make void or invalidate the remainder of this Agreement. (b) In the event this Agreement is terminated pursuant to this Section, the District shall pay to Consultant the actual value of the work performed up to the time of termination, provided that the work performed is of value to the District. Upon termination of the Agreement pursuant to this Section, the Consultant will submit an invoice to the District pursuant to Section 5. 7. DEFAULT OF CONSULTANT (a) The Consultant's failure to comply with the provisions of this Agreement shall constitute a default. In the event that Consultant is in default for cause under the terms of this Agreement, District shall have no obligation or duty to continue compensating Consultant for any work performed after the date of default and can terminate this Agreement immediately by written notice to the Consultant. If such failure by the Consultant to make progress in the performance of work hereunder arises out of causes beyond the Consultant's control, and without fault or negligence of the Consultant, it shall not be considered a default. 2 (b) If the District Treasurer or his /her delegate determines that the Consultant is in default in the performance of any of the terms or conditions of this Agreement, he /she shall cause to be served upon the Consultant a written notice of the default. The Consultant shall have five (5) days after service upon it of said notice in which to cure the default by rendering a satisfactory performance. In the event that the Consultant fails to cure its default within such period of time, the District shall have the right, notwithstanding any other provision of this Agreement, to terminate this Agreement without further notice and without prejudice to any other remedy to which it may be entitled at law, in equity or under this Agreement. 8. OWNERSHIP OF DOCUMENTS (a) Consultant shall maintain complete and accurate records with respect to all approvals and reviews given pursuant to this Agreement, including, but not limited to, the CIP and other such information required by District that relate to the performance of services under this Agreement. Consultant shall maintain adequate records of services provided in sufficient detail to permit an evaluation of services. All such records shall be maintained in accordance with generally accepted engineering and accounting principles and shall be clearly identified and readily accessible. Consultant shall provide free access to the representatives of District or its designees at reasonable times to such books and records; shall give District the right to examine and audit said books and records; shall permit District to make transcripts therefrom as necessary; and shall allow inspection of all work, data, documents, proceedings and activities related to this Agreement. Such records, together with supporting documents, shall be maintained for a period of three (3) years after receipt of final payment. Alternatively, District may require that such records be kept at District. (b) Upon completion, termination or suspension of this Agreement all other documents prepared in the course of providing the services to be performed pursuant to this Agreement shall become the sole property of the District and may be used, reused or otherwise disposed of by the District without the permission of the Consultant. With respect to computer files, Consultant shall make available to the District, at the Consultant's office and upon reasonable written request by the District, the necessary computer software and hardware for purposes of accessing, compiling, transferring and printing computer files. 9. INDEMNIFICATION (a) Indemnification for Professional Liability. When the law establishes a professional standard of care for Consultant's Services, to the fullest extent permitted by law, Consultant shall indemnify, protect, defend and hold harmless District and any and all of its officials, employees and agents ( "Indemnified Parties ") from and against any and all losses, liabilities, damages, costs and expenses, including attorney's fees and costs to the extent same are caused in whole or in part by any negligent or wrongful act, error or omission of Consultant, its officers, agents, employees or subconsultants (or any entity or individual that Consultant shall bear the legal liability thereof) in the performance of professional services under this Agreement. (b) Indemnification for Other Than Professional Liability. Other than in the performance of professional services and to the full extent permitted by law, Consultant shall indemnify, defend and hold harmless District, and any and all of its employees, officials and agents from and against any liability (including liability for claims, suits, actions, arbitration proceedings, administrative proceedings, regulatory proceedings, loses, expenses or costs of any kind, whether actual, alleged or threatened, including attorneys fees and costs, court costs, interest, defense costs and expert witness fees), where the same arise out of, are a consequence of, or are in any way attributable to, in whole or in part, the performance of this Agreement by Consultant or by any individual or entity for which Consultant is legally liable, including but not limited to officers, agents, employees or subconsultants of Consultant. (c) General Indemnification Provisions. Consultant agrees to obtain executed indemnity agreements with provisions identical to those set forth here in this section from each and every subconsultant or any other person or entity involved by, for, with or on behalf of Consultant in the performance of this Agreement. In the event Consultant fails to obtain such indemnity obligations from others as required here, Consultant agrees to be fully responsible according to the terms of this section. Failure of District to monitor compliance with these requirements imposes no additional obligations on District and will in no way act as a waiver of any rights hereunder. This obligation to indemnify and defend District as set forth here is binding on the successors, assigns or heirs of Consultant and shall survive the termination of this Agreement or this section. (d) Indemnity Provisions for Contracts related to Construction. Without affecting the rights of District under any provision of this Agreement, Consultant shall not be required to indemnify and hold harmless District for liability attributable to the active negligence of District, provided such active negligence is determined by agreement between the parties or by the findings of a court of competent jurisdiction. In instances where District is shown to have been actively negligent and where District's active negligence accounts for only a percent of the liability involved, the obligation of Consultant will be for that entire portion or percentage of liability not attributable to the active negligence of District. 10. INSURANCE Consultant shall maintain prior to the beginning of and for the duration of this Agreement insurance coverage as specified in Exhibit "B" attached to and part of this Agreement. (A certificate of insurance should be attached.) It is acknowledged that Consultant does not have professional liability (errors and omissions) insurance. Consultant shall be covered, to the extent reasonably available, by District's insurance carrier (or Joint Powers Insurance Authority) to the same extent as District Engineer. Consultant represents that he has no employees and, therefore, will not be required to provide proof of worker's compensation coverage. Should consultant hire employee(s), proof of worker's compensation insurance shall be provided to District forthwith. 11. INDEPENDENT CONSULTANT 0 (a) Consultant is and shall at all times remain as to the District a wholly independent Consultant. The personnel performing the services under this Agreement 4 on behalf of Consultant shall at all times be under Consultant's exclusive direction and control. Neither District nor any of its officers, employees, or agents shall have control over the conduct of Consultant or any of Consultant's officers, employees, or agents, except as set forth in this Agreement. Notwithstanding said independent contractor status, Consultant shall be considered an officer of the District when performing services as Alternate District Engineer and shall have the authority to provide official approvals and shall be entitled to any immunities conferred by the law to such officials when so acting. Consultant shall not incur or have the power to incur any debt, obligation, or liability whatever against District, or bind District in any manner. (b) No employee benefits shall be available to Consultant in connection with the performance of this Agreement. Except for the fees paid to Consultant as provided in the Agreement, District shall not pay salaries, wages, or other compensation to Consultant for performing services hereunder for District. District shall not be liable for compensation or indemnification to Consultant for injury or sickness arising out of performing services hereunder. Consultant is not an "employee" and is not entitled to worker's compensation benefits and is not entitled to District pension benefits. 12. LEGAL. RESPONSIBILITIES The Consultant shall keep informed of state and federal laws and regulations which in any manner affect the performance of its service pursuant to this Agreement. The Consultant shall at all times observe and comply with all such laws and regulations. The District, and its officers and employees, shall not be liable at law or in equity occasioned by failure of the Consultant to comply with this Section. 13. UNDUE INFLUENCE Consultant declares and warrants that no undue influence or pressure is used against or in concert with any officer or employee of the Costa Mesa Sanitary District in connection with the award, terms or implementation of this Agreement, including any method of coercion, confidential financial arrangement or financial inducement. No officer or employee of the Costa Mesa Sanitary District will receive compensation, directly or indirectly, from Consultant, or from any officer, employee or agent of Consultant, in connection with the award of this Agreement or any work to be conducted as a result of this Agreement. Violation of this Section shall be a material breach of this Agreement entitling the District to any and all remedies at law or in equity. 14. NO BENEFIT TO ARISE TO LOCAL EMPLOYEES No member, officer, or employee of District, or their designees or agents, and no public official who exercises authority over or responsibilities with respect to the Project during his /her tenure or for one year thereafter, shall have any interest, direct or indirect, in any agreement or sub - agreement, or the proceeds thereof, for work to be performed in connection with the Project performed under this Agreement. 15. RELEASE OF INFORMATION / CONFLICTS OF INTEREST (a) All information gained by Consultant in performance of this Agreement shall be considered confidential and shall not be released by Consultant without District's prior written authorization. Consultant, its officers, employees, agents or subconsultants, shall not without written authorization from the District Manager or unless requested by the District Counsel, voluntarily provide declarations, letters of support, testimony at depositions, response to interrogatories, or other information concerning the work performed under this Agreement or relating to any project or property located within the District. Response to a subpoena or court order shall not be considered "voluntary" provided Consultant gives District notice of such court order or subpoena. (b) Consultant shall promptly notify District should Consultant, its officers, employees, agents or subconsultants be served with any summons, complaint, subpoena, notice of deposition, request for documents, interrogatories, requests for admissions, or other discovery request, court order, or subpoena from any person or party regarding this Agreement and the work performed thereunder or with respect to any project or property located within the District. District retains the right, but has no obligation, to represent Consultant and /or be present at any deposition, hearing, or similar proceeding. Consultant agrees to cooperate fully with District and to provide the opportunity to review any response to discovery requests provided by Consultant. However, District's right to review any such response does not imply or mean the right by District to control, direct, or rewrite said response. 16. NOTICES 0 Any notices which either party may desire to give to the other party under this Agreement must be in writing and may be given either by (i) personal service, (ii) delivery by a reputable document delivery service, such as but not limited to, Federal Express, which provides a receipt showing date and time of delivery, or (iii) mailing in the United States Mail, certified mail, postage prepaid, return receipt requested, addressed to the address of the party as set forth below or at any other address as that party may later designate by notice: To District: Costa Mesa Sanitary District 628 West 19th St Costa Mesa, California 92627 Attn: District Clerk To Consultant: Bruce D. Mattern, PE, TE BDM Consulting 9441 Harcourt Circle Huntington Beach, California 92646 is M 17. ASSIGNMENT The Consultant shall not assign the performance of this Agreement, nor any part • thereof, nor any monies due hereunder, without prior written consent of the District. Because of the personal nature of the services to be rendered pursuant to this Agreement, only Bruce Mattern shall perform the services described in this Agreement. Bruce Mattern may use assistants, under its direct supervision, to perform some of the services under this Agreement. Consultant shall provide District fourteen (14) day's notice prior to the departure of Bruce Mattern from Consultant's employ. Should he /she leave Consultant's employ, the District shall have the option to immediately terminate this Agreement, within three (3) days of the close of said notice period. Upon termination of this agreement, Consultant's sole compensation shall be payment for actual services performed up to, and including, the date of termination or as may be otherwise agreed to in writing between the Board of Directors and the Consultant. 18. LICENSES At all times during the term of this Agreement, Consultant shall have in full force and effect, all licenses required of it by law for the performance of the services described in this Agreement. Consultant has a professional engineer's license for California: CE 19388. His other credentials are set forth in Exhibit C. 19. GOVERNING LAW The District and Consultant understand and agree that the laws of the State of California shall govern the rights, obligations, duties and liabilities of the parties to this Agreement and also govern the interpretation of this Agreement. Any litigation concerning this Agreement shall take place in the municipal, superior or federal district court with jurisdiction over the Costa Mesa Sanitary District. 20. ENTIRE AGREEMENT This Agreement contains the entire understanding between the parties relating to the obligations of the parties described in this Agreement. All prior or contemporaneous agreements, understandings, representations, and statements, oral or written, are merged into this Agreement and shall be of no further force or effect. Each party is entering into this Agreement based solely upon the representations set forth herein and upon each party's own independent investigation of any and all facts such party deems material. 21. AUTHORITY TO EXECUTE THIS AGREEMENT The person or persons executing this Agreement on behalf of Consultant warrants and represents that he /she has the authority to execute this Agreement on behalf of the Consultant and has the authority to bind Consultant to the performance of its obligations hereunder. 22. INTERPRETATION In the event of conflict or inconsistency between this Agreement and any other document, including any proposal or Exhibit hereto, this Agreement shall control unless a contrary intent is clearly stated. 23. MODIFICATION This Agreement may not be modified except by a writing signed by persons with legal authority to execute the same on behalf of the parties. IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed the day and year first above written. COSTA MESA SANITARY DISTRICT District Manager ATTEST: District Clerk APPROVED AS TO FORM: District Counsel N. CONSULTANT Signature Typed Name Title U L� Ir 1 U • EYIiIBIT A Bruce D. Mattem, PE, TS 9441 Flaxcourt Circle Huntington Beach, CA 92646 (714) 962 -1136 Career Objective: My Career objective is to continue applying my administrative, supervisory and project management skills by using my municipal agency and consulting experience to achieve the goals and objectives of any organization to whom I provide services. Registrations; Pxofessiomd Engineer: California, CE19388 Traffic Engineer: California, TE 0559 Education: MS, CmI Engineering (Environmental Major, Transportation and City Planning Minor), 1977, California State University, Long Beach, CA i BS, Civil Engineering, 1966, Michigan Technological University, Houghton, MI Special Tom: Certificare, .Executive Management Trainiu ;, University of Calif )rnia Irvine, 1980 Certificate, Government Executive Seminar, The Menniger Foundation, 1982 Urban Public Works 1, 1,dmisustration, ICMA., 1985 Leader Effectiveness /Adaptability Seminar, 1987 Certificate, Quality Control Technician Reviewer, Boyle Engineering Corporation, 1996 Certificate, Project Management Training, Modules I and II, Boyle Engineering Corporation 1999 AK liiations: Fellow, American Society of Civil Engineers (Life Member) Fellow, Institute of- Transportation En&eers . Past Member, American Public Works Association Past Board of Directors, Consulting Engineers and Land Survcyors of California Former Member, Orange County Traffic Engineering Council Professional Experience: 7/ 2003 to Present — City of San Gabriel City Engineer and designated "Traffic Engineer 11 EXHIBIT B INSURANCE Consultant shall provide proof of vehicle insurance and a current copy thereof shall be kept on file with the District Clerk. • • is • EXHIBIT C PROFESSIONAL SERVICES WiTE SCHEDULE .Alternate District Engineer Services For Costa Mesa Sanitary District July 2008 — July 2019.0 'Principle Engineer - Hourly Rate - $133 per hour (6.4% increase over 2007 rates for 2 year 0 period) Computer and Office Costs — included in hourly rate Travel Costs — Nomml travel costs are included in hourly rate. Normal travel to include: o BDM Consulting office to CMSD facilities o BDM Consulting office to District Manger /Engineer Office o BDM Consulting office to other consuli:ing design engineer office as directed (1 trip) ' o BDM Consulting office to project site for field review (1 trip) Travel costs of other than above will be at $0.50 per mile Services to be provided at stated hourly rate include but are not limited to: a Review sewer design plans for private development within CMSD o Review sewer reports as may be requested o Review CIP reports as may be requester) FAWork \CMSD\PF Hrly Rates 2005 -10 0616H.doe • 12/77 to 1/89 — City of Cosh Mesa, CA 5/ 78 to 1 / 89 — Directox of Public Services/ City Ergineer I managed a department consisting of four divisions, Administration, Transportauon Services, Facilities and Equipment, and Public Works. My department consisted of 72 full -tinLe employees, had an operating budget of $6.2 million and a Capital Improvement Program of $6.6 mullion. The Department, except for water functions, was a furl service department which included ti to following .functions: Design Street Maintenance Signing & Striping Building Maint. Permitting Street Sweeping Signal O,,,)erations Right of Way Sewer Maintenance Traffic Studies Plan Checking Storm Drain Maintenance Transportation Plamung Equipment Maint. 5 ; 78 to 1 / 89 — Manager Costa Mesa Sanitary Distri,11 Under contract with the City, the City Public Services Department furnished all staffing to tlic District_ This included maiatenance of the sewers, financial, administrative and management functions. As manager I .oversaw the day to day operations, ::oordination with the trash hauler, and coordination with staff of the County Sanitation Districts and with the District Engineer_ I attended board rnec6ngs and made presentations and provided :input to the District's CIP program. 12 / 77 to S/ 78 — City Traffic Engineer (Division IIead) I managed the Traffic Administration Division consisting of- five permanent employees and threc students, the Traffic Engineering Department, and the Safety Devices Department, which included six permanent employees, an annual operating budget: of $700,000 and an animal Capital Improvement Program of %350,000_ 1968 to 1977 - County of Orange EMA (Orange County Road :17ept.) (Associate CE) 1974 to 1977 - County of Orange, EMA/ Traffic Operations E.tigiueer (Associate CE) 1974 to 1976 - County of Orange, EKA,/ Transportation Planning Engineer (Associate CE) 1971 to 1974 - Cotuity of Orange, Road Department, Cooperative Projects Engineer (Associate CE) 1970 to 1971 - County of Orange, Road Department, Advance Planning Engineer (Associate CE) 1968 to 1970 - County of Oran, Road Department, Assistant Civil Engineer & Jordor Civil Engr. 1966 to 1968 - Ivlichigan State Highway Department, Sr. Instrument Man and Crew Chief, Rank CEII F: \Personal Usts \BD-M Resume Submit2CMSD 061608.rtf EA RESOLUTION NO. 2008 -756 A RESOLUTION OF THE BOARD OF DIRECTORS OF THE COSTA MESA SANITARY DISTRICT ORDERING THAT PUBLICATION OF ORDINANCE NO. 69 CLARIFYING THE MANAGER /DISTRICT ENGINEER'S CHANGE ORDER AUTHORITY HAS BEEN PUBLISHED WHEREAS, the Board of Directors on June 23, 2008, Ordinance No. 69 Clarifying the Manager /District Engineer's Change Order Authority amending Section 4.05.045 of the Operations Code of the Costa Mesa Sanitary District Operations Code; WHEREAS, that Ordinance was published in the Newport Beach /Costa Mesa Daily Pilot on July 3, 2008; and WHEREAS, Health and Safety Code Section 6490 provides that an order of the Board that publication has occurred is conclusive evidence that publication has properly been made; NOW, THEREFORE, the Board of Directors does hereby resolve: That it is hereby ordered and decreed that publication of Ordinance No. 69 amending the Operations Code by clarifying the Manager /District Engineer's Change Order authority has occurred. PASSED and ADOPTED on this 16th day of July 2008. Secretary, Costa Mesa Sanitary District President, Costa Mesa Sanitary District Board of Directors Board of Directors 0 STATE OF CALIFORNIA ) COUNTY OF ORANGE ) SS CITY OF COSTA MESA ) I, Joan Revak, Clerk of the Costa Mesa Sanitary District, hereby certify that the above and foregoing Resolution No. 2008 -756 duly and regularly passed and adopted by said Board of Directors at a regular meeting thereof held on the 16th day of July 2008. IN WITNESS WHEREOF, I have hereunto set my hand and affixed the seal of the Costa Mesa Sanitary District, this day of 2008. Clerk of the Costa Mesa Sanitary District • is .F LARRY R. BEMIS STEPHEN R. BEMIS KENNETH R. HODG ES RICHARD W. MILLAR, JR. July 1, 2008 Sent Via Certified Mail Return Receipt Requested MILLAR, HODGES 8 BEMIS ATTORNEYS AT LAW ONE NEWPORT PLACE, SUITE 900 1301 DOVE STREET NEWPORT BEACH, CALIFORNIA 92660 -2448 TELEPHONE (949) 752 -7722 Costa Mesa Sanitary District Attention: District Clerk 628 W. 19'h Street Costa Mesa, CA 92627 Re: Claimant: Back Bay Center, Ltd., a California limited partnership Property at 2651 -2675 Irvine Avenue, Costa Mesa, CA 92627 Claim for damages against Costa Mesa Sanitary District Dear Sir or Madam, bc, � h �Vf a I s FAX (949) 752 -6131 W �,/ 7 . Ak G � ,. Act) U��a4 v�8 Enclosed, pursuant to California Government Code §§ 900, et seq. is a District Claim Reporting Form on behalf of Back Bay Center, Ltd., a California limited partnership. The partnership is the owner of the property described above on Irvine Avenue, Costa Mesa, CA. All correspondence and notices to the Claimant should be sent to me at the address listed on this letter. On behalf of Claimant, we, of course, reserve the right to modify or make other changes to the claim as additional information regarding the damage to our client's property is ascertained. Further, neither the submission of this claim or its contents should imply or suggest that Claimant is unwilling to enter into meaningful discussions and negotiations in an effort to resolve the claim without the necessity of filing formal court proceedings. In addition, the pendency of this claim is not intended to discourage the District from mitigating the situation or taking steps in cooperation with Claimant to resolve the problem as expeditiously as possible. I look forward to hearing from you. Very truly y s, Kenneth R. Hodges KRH /sm Enc. cc: Back Bay Center, Ltd. Enclosure: District Claim Reporting Form • DISTRICT CLAIM REPORTING FORM FOR ALL PERSONS AND PROPERTY TO: Costa Mesa Sanitary District CLAIM NO. Attention: District Clerk 628 W. 19th Street DATE FILE Costa Mesa, California 92627 Please Note: 1. Claims for death, injury to person, or to personal property, must be filed not later than six (6) months after the occurrence. (Government Code Section 911.2) 2. Claims for damages to real property must be filed not later than one year after the 0 occurrence. (Government Code Section 911.2) 3. Read entire claim form before filing. Failure to file a proper and complete claim may prejudice your legal rights. 4. Attach separate sheets, if necessary, to give full details. Name of Claimant: Back Bay Center, Ltd., a California limited partnership Age: N/A N/A N/A Home Address of Claimant Telephone No. Zip Code c/o Millar Hodges & Bemis Attn: Kenneth R. Hodges Business Address of Claimant Telephone No. 1301 Dove Street, Suite 900, Newport Beach, CA 92660 0 Zip o e THIS CLAIM MUST BE SIGNED ON LAST PAGE Address to which you desire notices or communications be sent regarding this claim: Millar, Hodges & Bemis, Attn: Kenneth R. Hodges 1301 Dove Street, Suite 900, Newport Beach, CA 92660 Date of Incident: January 25,2008* UnknownTime: * The exact date or dates when the incident occurred (there may be multiple incidences) is unknown to Claimant. Claimant received a telephone call on January 25, 2008 stating that damage to the property occurred. (See information set forth below) Place of Incident: 2651 -2675 Irvine Avenue, Costa Mesa, CA 92627 Claimant is the owner of the real property at this address which consists of a retail shopping center with buildings, structures, commercial tenants operating businesses in the center, a parking lot and retaining wall adjacent to Irvine Avenue where the Costa Mesa Sanitary District was doing excavation work apparently in connection with an underground pumping station relocation project. How did damage or injury occur? (Give full particulars): Claimant's property manager received a telephone call on January 25, 2008 to let her know that there was a problem with the retaining wall. The call was made by Jeff Anderson who is employed by Vandais Corporation, a general engineering contractor retained by the Costa Mesa Sanitary District (the "District ") to conduct the excavation work relating to the pumping station relocation project on Irvine Avenue adjacent to Claimant's property. The Costa Mesa Sanitary District maintains facilities under the street adjacent to Claimant's property. Apparently the pumping station located on or adjacent to the street adjacent to Claimant's property was being relocated by the Costa Mesa Sanitary District and the excavation work was being performed by Vandais Corporation, the contractor retained by the District. The work was performed in such a manner as to cause a loss of subjacent and lateral support of Claimant's property thereby causing Claimant's retaining wall to be disturbed and deflected outward which caused the parking lot behind the retaining wall located on Claimant's property to sink. The District and its agents failed to take adequate precautions when it was conducting its excavation work on or adjacent to Claimant's property to shore up and prevent the wall from becoming undermined and failed to take necessary steps to prevent the sinking of the parking lot. The damage may have occurred over a period of time as the wall moved and the parking lot sank. The first that Claimant received any notice that damage had occurred was the telephone call that was received by Claimant's property manager on January 25, 2008. The disturbance of the wall and the subsidence of the parking lot is the proximate result of the District's excavation work which left Claimant's property unsupported thus causing damage. Claimant's property will continue to subside unless support is restored and the damage repaired. The subsidence and the threat of future subsidence have made it impossible for Claimant's parking lot to be used in certain areas adjacent to the retaining wall where the damage occurred and Claimant has lost a number of parking spaces. The District and its agents knew or should have known that the natural consequence of the excavation of the soil up to Claimant's property line and beyond would cause Claimant's property to be left without required lateral and subjacent support and subsidence would thereby occur. The District and its agents took inadequate precautions or measures to prevent • the retaining wall from deflecting and to prevent Claimant's soil from subsiding. THIS CLAIM MUST BE SIGNED ON LAST PAGE • Were District employees at the scene? Yes _X_ It is believed that agents of the District were present at the time of the excavation when the damage occurred. No What particular act or omission do you claim caused the injury or damages? Give name of District employee causing the injury or damage, if known. Excavation work performed by the District and through its agent Vandais Corporation referred to above was the cause of the damage. The retaining wall and the parking lot, prior to the acts referred to above, had been _ located for over twenty -five. years on the property and was on firm, sound and substantial ground. In the process of conducting the excavation work next to Claimant's property the District and its agents should have taken precautions to prevent the damage to Claimant's parking lot and retaining wall from occurring. Specifically, the District and its agents should have furnished sufficient lateral and subjacent support to Claimant's wall and parking lot located on Claimant's property so that damage would not have occurred. Instead, excavation was performed in such a way as to cause the damage to occur. Give total amount of Claim if under $10,000 (include estimated amount of any prospective injury or damage). Specify if the claim is a limited civil case. The total amount of the claim is unknown at this time. It is believed the damages could exceed the sum of $300.000.00 depending on specifications and bids to be determined. The exact amount of damage will not be known until the necessary repair work has been properly assessed by experts and the work performed to correct the damage has been completed. Further, Claimant is required to hire soils engineers, structural engineers, civil engineers and architects to assess the damage and determine the scope of repair necessary to restore the property to its former condition. Additionally, contractors will need to be retained to perform the work. Legal fees have been incurred and will be incurred in connection with this claim in addition to other charges which Claimant may be charged in regards to this matter. Claimant's commercial tenants located on the property may have suffered a loss of business and there may have been a loss of income to the center. A number of parking places have remained unusable for over seven (7) months and the landscaping between the street and the retaining wall has been damaged and needs to be replaced. Landscaping in front of the retaining wall has been damaged and needs to be replaced. There may be other damages sustained by Claimant, the exact nature and extent of which are unknown at this time. How was amount of claim computed? (Be specific, list repair estimates, etc.) Please attach two estimates. See description of damages listed above. The exact amount of damages cannot be computed at this time because the extent of damages caused by the excavation is not yet known and can only be ascertained after experts have examined the property and made reports and recommendations concerning the extent of the damage and the proper scope of repair that needs to be performed. Expenditures from accident or injury: Date: Item: Damages not yet ascertained. THIS CLAIM MUST BE SIGNED ON LAST PAGE Name and address of witnesses: Steven Wise, 414 Walnut Avenue, Huntington Beach, CA 92648 Serena Elliott- Benson, Southern California Real Estate Services15901 Redhill Avenue, Suite 205, Tustin, CA 92780 Jeff Anderson, Vandais Corporation, 2130 La Mirada Drive, Vista, CA 92081 There are other witnesses, the names of whom are unknown to Claimant at this time. Please provide a diagram of where the incident occurred. If needed, attach to this form a proper diagram signed by Claimant. The place of the incident was on or adjacent to Claimant's property located at 2651 -2675 Irvine Avenue, Costa Mesa, CA. The property is located on the West side of the street and a large retaining wall is adjacent to the sidewalk. Excavation occurred at or near the retaining wall, sidewalk and is believed to have also occurred in the public right of way (the street) next to the property. It is believed that the incident occurred as a result of improper excavation that undermined the support of Claimant's property thereby causing the damage to occur that is described above. I have read the foregoing claim and know the contents thereof and certify that the same is true of my own knowledge except as to those matters which are herein stated upon my information and belief and as to those matters I believe to be true. I certify under penalty or perjury under the laws of the State of California that the foregoing is true and correct. 40 Dated: July 1, 2008 Millar, Hodges & Bemis By: K neth R. Hodge6, Attorndys for Claimant Back Bay Center, Ltd., a California limited partnership NOTE: PRESENTATION OF A FALSE CLAIM IS A FELONY. (CALIFORNIA PENAL CODE SECTION 72) • THIS CLAIM MUST BE SIGNED ON LAST PAGE � �� / � \ ! // �| ■� _ c ■ ; D" 0 • I.AW OFFICES OF HARPER & BURNS LLP A LOA ED LIABILMY PARTNMHW INCLUDONO A PROFESSIONAL CORPORATION _ 453 S. GLASSELL STREET JOHN R HARPER' ORANGE, CALIFORNIA 92866 ALAN R. BURNS COLIN R. BURNS (714) 771 -7728 FAX (714) 744 -3350 OF COUNSEL JUDI A. CURTIN* www.harperburns.com MICHAEL MONTGOMERY' THOMAS W. ALLEN 'A PROFESSIONAL CORPORA770N To: Honorable President and Board of Directors From: District Counsel Date: July 7, 2008 Re: Director Compensation Per Day Facts RIVERSIDE /SAN $E_R?1ARD[NO (951)674 -0698 Directors have been required to come to Board meetings (or attend other District business) in one part of the day, return to their offices, and have then been required to come to another Board meeting in another part of the day. This understandably causes lost work productivity, lost profits and is a disruption to their outside business and personal lives. Issue May a director receive payment for attending two separate meetings in one day? Analysis and Answer Health & Safety Code § 6489 provides as follows: (a) Subject to subdivision (b), each of the members of the board shall receive compensation in an amount not to exceed .one hundred dollars ($100) per day for each day's attendance at meetings of the board or for each day's service rendered as a director by request of the board, not exceeding a total of six days in any calendar month, together with any expenses incident thereto. (b) The district board, by ordinance adopted pursuant to Chapter 2 (commencing with Section 20200) of Division 10 of the Water Code, may increase the compensation received by board members above the amount of one hundred dollars ($100) per day. (c) The secretary of the sanitary board shall receive compensation to be set by the sanitary district board, which compensation shall be in lieu of any other compensation to which he or she may be entitled by reason of attendance at the meeting or meetings of the sanitary board. (d) For purposes of this section, the determination of whether a director's activities on any specific day are compensable shall be made pursuant to Article 2.3 (commencing with Section 53232) of Chapter 2 of Part 2 of Division 2 of Title 5 of the Government Code. Costa Mesa Sanitary District Director Compensation per day June 27, 2008 Page 2 (e) Reimbursement for these expenses is subject to Sections 53232.2 and 53232.3 of the Government Code. Pertinent to our discussion is the phrase "per day for each day's attendance at meetings of the board or for each day's service rendered as a director at the request of the board" and the phrase "not exceeding a total of six days in any calendar month." Under the rules of statutory construction, each and every word of a statute is to be given effect. There is no way to interpret the statute without honoring the "per day" limitation. There is also no way to interpret "for each day's service" without limiting the compensation. The clear intent of the statute seems to be that a director may not earn more than the daily limit per day. The above clearly places a limit on how much compensation can be paid per day, and the limit is clearly based on the day and not the meeting. All of this suggests a per day limit that would prevent the payment of more than the per day limit or more than the cumulative six day limit. Water Code § 20200 et seq. provides at Section 20202 that 5% increases in said sum are allowed since the date of the last increase. The Water Code allows compensation for up to 10 days for water district directors. Our ordinance provides that our directors are to be paid $221 per day and was enacted in 2007. You are therefore eligible for another 5% increase if you adopt a new ordinance. The above also is not a limitation on expenses (mileage, etc.) that can be paid, which is a different subject. Conclusion and suggestion Directors may not exceed the daily limit established in the Health & Safety Code and Water Code (currently $221 per day) no matter how many meetings are attended in one day. The practical solution to lessen the costs to the Directors in attending is to not schedule meetings so Directors have to come and go within the same day so they minimize their travel and disruption time or to schedule meetings on different days so that directors could at least be paid their daily amount for each meeting. You are limited to six days a month, however. If I can elaborate, please let me know. Respect lly submitted, Alan R. Burns District Counsel • M. Manager/District Engineer Staff Santa -Ana Wver T k)od-eProtection.Agency ecutiveDirector Full Agency Meeting Minutes �������� onald J. Martinson Phone 1. Call to Order (714) 834-5142 Fax: Meeting was called to order by Chairman Wahner at 4:10 p.m. (714) 834.4572 Location 2. Approval of Resolutions for Senator Dick Ackerman and Chief of Staff 300 N. Flower, Room 720 Wendy Lee Santa Ana CA 92702 -5000 • Don Martinson summarized the contents of the two proposed resolutions and highlighted how valuable the contributions of Senator Ackerman and Chief of Staff Wendy Lee were to implementing the Subvention Funding Program for Orange County. The approval of the resolutions was moved for approval by Representative Ferryman, seconded by Representative Green, and unanimously approved. 3. Review and Consideration for Approval of Proposed Budget for Fiscal Year 2008 — 2009 The approval of the proposed budget for fiscal year 2008 -2009 was moved by Representative Ferryman and seconded by Representative Green, and unanimously approved. Page 1 of 3 Thursday, June 26, 2008 at 4:00 p.m. JUL U 2008 Members Orange County Water District COSTA MjfsA City of Anaheim 10500 Ellis Avenue . City of Buena Park Fountain Valley, California City of Cypress City of Fountain Valley City of Fullerton Attendees' City of Garden Grove City of Huntington Beach Jim Wahner, Orange County City of Irvine Guy Carrozzo, City of Fountain Valley City of Newport Beach Cathy Green, City of Huntington Beach City of Orange City of Placentia Jim Palmer, City of Tustin City of Santa Ana Gordon Shanks, City of Seal Beach City of Seal Beach Mark Carroll, City of Irvine City of Stanton City of Tustin James Ferryman, Orange County Sanitation District City of Westminster Dewy Bailey, City of Cypress City of Yorba Linda County of Orange Carolyn Cavecche, City of Orange Costa Mesa Sanitary District Herb Nakasone, County of Orange 0 C Sanitation District Nadeem Majaj, County of Orange 0 C Flood Control District 0 C Water District Mary Wardle, County of Orange James Tyler, County of Orange Lance Natsuhara, County of Orange iling Address I Box 4048 Don Martinson, SARFPA o Ana, CA 92702 -4048 Phone 1. Call to Order (714) 834-5142 Fax: Meeting was called to order by Chairman Wahner at 4:10 p.m. (714) 834.4572 Location 2. Approval of Resolutions for Senator Dick Ackerman and Chief of Staff 300 N. Flower, Room 720 Wendy Lee Santa Ana CA 92702 -5000 • Don Martinson summarized the contents of the two proposed resolutions and highlighted how valuable the contributions of Senator Ackerman and Chief of Staff Wendy Lee were to implementing the Subvention Funding Program for Orange County. The approval of the resolutions was moved for approval by Representative Ferryman, seconded by Representative Green, and unanimously approved. 3. Review and Consideration for Approval of Proposed Budget for Fiscal Year 2008 — 2009 The approval of the proposed budget for fiscal year 2008 -2009 was moved by Representative Ferryman and seconded by Representative Green, and unanimously approved. Page 1 of 3 Santa .Ana Wver fi)odicProtection Agency 4. Review and Consideration for Approval of Proposed Slate of Officers for Fiscal Year 2008 — 2009 The approval of the proposed slate of officers was moved by Representative Carrozzo, seconded by Representative Green, and unanimously carried. 5. Status of Seven Oaks Dam and 6. Status of Prado Dam Construction Assistant Chief Engineer, Nadeem Majaj, introduced engineer James Tyler as the Engineer in charge of the operations at Seven Oaks Dam, who then gave a presentation with photos of the two subject projects. The water quality behind Seven Oaks Dam has recently improved because of less turbidity, and is used for groundwater recharge by the Water Conservation District downstream of the Dam. A question was raised about the status of the SARI line relocation project. Lance Natsuhara reported that EIR work is now in the final phase of processing and if completed with no protests, a contract for the design phase could be awarded in September, design is estimated to be completed in one year and construction completed in two years for a final completion date in 2011. Project financing has been provided by the County Sanitation Districts in Cooperation with the County of Orange. The work at Prado Dam is progressing satisfactorily. The gates are now operational and the outlet flow will now be diverted from the old outlet structure to the new outlet tower and gates. 7. Status of Federal Funding It was reported that the Presidents' Budget had an amount of $8.1 million for the Santa Ana River Mainstem Project. However, the Energy and Water House sub - committee approved an amount of $ 14 million. The Senate will now act on the proposed funding. Because of the financial difficulties at the federal level, it is unlikely that the funding will be close to the typical $35 -50 million that has been provided in the past, which is needed to keep the project moving forward with substantial new construction contracts. It is hoped that the funding that is provided will be sufficient to complete the on -going Prado Dam project and possibly smaller projects for downstream revetments to protect the banks of the Santa Ana River and also dikes and dams for protective work around critical locations in the Prado Dam reservoir. A question was raised about the status of property acquisitions in the Prado Basin. Lance Natsuhara, the program manager, noted that the program is highly dependent upon the timely receipt of subvention funds. The county has current offers for land acquisition in the amount of $60 million and considerably more will be needed in the future. Page 2of3 Santa -Ana Wver T k)od- ''rotection - Agency 0 8. Status of Pending HR3121 FEMA Insurance Program U • Herb Nakasone gave a report on his activities for creating public awareness of this pending legislation. A recent article from the Orange County Register was included in the handouts. Herb noted that he has been in contact with staff personnel in the conference committee that is preparing the final version of the bill as noted in the Register article. Comments were made by the Representatives in attendance that they would like to receive copies of an appropriate response to the proposed legislation so that they can take action at their level. Herb Nakasone will prepare a letter to be distributed to all of the SARFPA member agencies. 9. Public and Representative Comments A possible field trip in July to the Dams was discussed but because of the weather and many vacation plans it was concluded that a field trip in the fall would be more appropriate, and the scheduled July Executive Committee meeting will be cancelled. 10. Adjournment Meeting adjourned at 5:00 pm. Enclosures: Flood Insurance Register Article Page 3 of 3 U.S. Senate Approves HR 3121 (Flood Insurance) 0 The U.S. Senate on a 92 -6 vote approved its version of The National Flood Insurance bill by adding amendments to HR 3121. The bill now needs to be negotiated with the House of Representatives. The major provisions of the bill are listed below: ■ FEMANs $17 billion debt resulting from Hurricane Katrina is forgiven and is added to the National debt. • Wind damage is not included as part of flood insurance coverage. ■ Adds mandatory flood insurance for people protected from the 100 year or greater storm by FEMA certified levees, State certified dams and other man -made structures. • Adds areas that could be inundated as a result of the failure of a levee, dam or other man -made structure. The impact to Orange County and communities through out the country is the addition of mandatory flood insurance for items 3 and 4 above. Sec. 107. (b)(2) Mandatory Coverage Areas, states, "Require the expansion of areas of special flood hazards to include areas of residual risk, including areas that are located behind levees, dams, and other man -made structures." Sec. 119. (b)(1)(A) (iii) National Flood Mapping Program, states, "areas that could be inundated as a result of the failure of a levee, dam, or other man -made structure;" Both of these provisions, which are Senate amendments to the original House version of the bill, expand mandatory flood insurance to areas that have the 100 year level of flood protection and previously were not required to have mandatory flood insurance. This proposed Senate version of the National Flood Insurance Program (HR3121), if adopted by Congress, will require millions of residents and businesses throughout Orange County and Southern California to purchase flood insurance. The Santa Ana River Mainstem Project including Prado Dam, which provides more than 100 year level of flood protection to Northern Orange County (from Santa Ana and all the cities in between to the Los Angles /Orange County boundary) will not provide any relief from the mandatory purchase of flood insurance, since the flood protection is provided by levees and a dam. This bill proposes a big shift in the National Flood Insurance Program by requiring all properties, whether protected from the 100 year storm event or not, to purchase flood insurance. This shift in national policy and its consequences need to be debated more in congress before a final new flood insurance program is adopted. This analysis prepared by Herb Nakasone 714 -721 -5327 May 20, 2008 40 Proposed Amendments to the National Flood Insurance Program PROPOSED LEGISLATION A strong push is being made in Congress to amend the National Flood Insurance Program (NFIP) to expand the mandatory insurance requirements beyond its existing limits to include areas that have 100 year level of flood protection from levees and dams. Currently, only those areas with identified floodplains with less than a 100 year level of flood protection are required per the NFIP to have mandatory flood insurance coverage. The proposed legislation by Senator Chris Dodd from Connecticut in Senate Bill S 2284 will amend the NFIP to require all areas protected by levees and dams to purchase mandatory flood insurance. The proposed legislation is being initiated as the result of the disaster in New Orleans caused by hurricane Katrina and the ensuing levee failure and flooding that damaged a large portion of the City of New Orleans. As a result of the New Orleans disaster, the NFIP experience a $20 billion debt which congress is trying to rectify. Senate Bill proposes to accomplish this by amending the NFIP to require everyone being protected by levees or dams to purchase flood insurance since the federal government is now taking the position that it can only reduce the risk of flooding and not provide flood protection from all types of storm events. The House of Representative approved the Flood Insurance Reform and Modernization Act (HR 312 1) in September 2007 sponsored by Maxine Waters (D,CA). HR 3121 required a study be performed on the impact of implementing a mandatory flood insurance requirement for areas protected by dams and levees rather than implementing the mandatory requirements immediately after the areas are mapped. IMPACT TO ORANGE COUNTY Residence and businesses in North Orange County beginning from the cities of Newport, Costa Mesa, Tustin and Orange and all the cities to the Los Angles County line and in between will be require to purchase mandatory flood insurance if Senate Bill S 2284 is adopted. Senate Bill S 2284 requires all areas protected from flooding by levees, dams and man-made structures to be considered an area of residual risk and having special flood hazards. North Orange County would fall under the definition of an area of residual risk due to the flood protection it receives from Prado, Brea, and Fullerton Dams along with levees and man-made structures on the Santa Ana River and other local drainage channels. The City of Irvine will be affected for those areas protected by flood control basins and man-made structures. Portions of South County along San Juan Creek in the cities of Dan Point and San Juan Capistrano along with those portions of 9 the City of Mission Viejo adjoining Oso and Trabuco Creeks and downstream of Mission Viejo Lake will also be impacted. I* RECOMMENDED ACTION 1. The County Board of Supervisors and the affected cities need to be made aware of the proposed legislation and its impact. 2. The Board of Supervisors needs to establish a position on the proposed legislation. 3. The Orange County Congressional delegation needs to be made aware of the impact to Orange County on Senate Bill S 2284. March 18, 2008 version • • 4 � • Differing areas of flood insurance coverage in O.C.: STANTON Flood insurance FULLERTON GARDEN • GROVE SANTA ANA HUNTIN G TAIN BEA VALLEY ■Areas where homeowners already are required to buy flood insurance because of poor drainage or conditions on their federally - backed mortgage Areas that will most likely be required to buy flood insurance under the new law C� YORBA LINDA 4 . l� N � Map a� The Register News: Flood insurance about to become mandatory I insurance, flood, bill, buy, senate - THE ORA-MA COUNTY REGISTER oerWster.eam Friday, June 20, 2008 Flood insurance about to become mandatory Proposal to resuscitate federal flood insurance program would cost thousands of OC homeowners up to $800 per yea r. By TONY SAAVEDRA The Orange County Register Thousands of property owners throughout Southern California would be forced to buy flood insurance under a bill to resuscitate the debt - ridden national flood insurance program. If signed into law, HR 3121 would require homeowners living in areas protected by dams, levees and man -made structures to buy insurance from the national program, Advertisement even if the risk is minimal. Pagel of 3 Some Orange County homeowners, primarily in Huntington Beach and Fountain Valley, are already required to buy flood insurance because of poor drainage or federally backed mortgages. But the bill would expand the mandatory insurance area to most of north Orange County, including the entire cities of Garden Grove, Fountain Valley and Westminster. Different versions of the bill were approved by both houses of Congress and are now before a conference committee, which is expected to hammer out a final version by late September. The Senate added the provision that more homes be mandated to buy flood insurance. Under that plan, property owners throughout North Orange County would have to pay flood insurance premiums ranging from roughly $150 to $800 per year, although the flooding risk in some of those areas is as little as .2 percent in any given year. The actual insurance rates and zone boundaries have not yet been set by the Federal Emergency Management Agency. The Register, with the aid of Orange County Public Works officials, used federal flood plains maps to decipher where the boundaries might be. Print Powered By iv r ;= ?`t -:iC, http: / /www.ocregister.com /articles/ insurance - flood -bill- 2073785- buy- senate 6/23/2008 LJ • 0 • News: Flood insurance about to become mandatory I insurance, flood, bill, buy, senate - THE dRE CO(INTY ecrep1ster.com "This is catastrophic," said Rep. Dana Rohrabacher, R- Huntington Beach, who voted against the bill. "This_ is liberal Democrats grasping to put more money into the pot. We shouldn't be punishing California for a weakness in the levees in Louisiana." Added Guy Carrozzo, Fountain Valley mayor pro tem: "Our city is getting shafted." Blame the Senate, said Rep. Loretta Sanchez, D- Garden Grove. Sanchez said the original bill, introduced by Rep. Maxine Waters, D -Los Angeles, exempted areas protected by the Prado Dam and improvements along the Santa Ana River, which runs through much of Orange County. Sanchez voted in favor of the House version and now is campaigning for the conference committee to remove the Senate provision that would force her district to buy flood insurance. "We worked so hard to put hundreds of millions of dollars into the Prado Dam, the Seven Oaks Dam and the Santa Ana River to alleviate the need for flood insurance," Sanchez said. Supporters of the provision to require insurance in areas protected by man -made structures pointed to the current Page 2 of 3 devastation along the Mississippi River, where the waters have swallowed levee after levee. "Homes and businesses located behind levees and dams are at great risk of flooding. However, homeowners and businesses are often unaware of the risks to their properties and are not (now) required to purchase flood insurance," said Sen. Christopher Dodd, D- Conn., who is chair of the Senate banking committee. "When these man -made structures fail, the effects can be dangerous and devastating." In addition to expanding mandatory insurance, the bill would forgive the $17.5 billion in debt from Hurricane Katrina owed by the National Flood Insurance Program. Interest alone on that debt is $900 million a year, according to an analysis by the Senate banking committee. The bill would also reauthorize the insurance program for another five years. One of the main provisions would provide funds to redraw decade -old flood maps, now considered inaccurate and dated. Insurance subsidies would be phased out and premiums could be raised by 15 percent a year, up from 10 percent. Deductibles also would be raised. The Senate analysis said the bill would Jes r crocs- www.citiesbyfoot.com Print Powered By http: / /www.ocregister.com /articles/ insurance - flood -bill- 2073785- buy- senate 6/23/2008 News: Flood insurance about to become mandatory I insurance, flood, bill, buy, senate - ... Page 3 of 3 TTTHi. SKtA�I((.E`�C/C,�WIYFTY MV 1 R oereaister.eom increase the amount of premiums collected and reduce the cost of claims. "What they may have been trying to do is get more people in the pool to make the whole thing solvent," said Congressman John Campbell, (R- Irvine), who voted against the plan. Butch Kinerney, FEMA spokesman, said broadening the pool of those required to buy insurance wouldn't help much in the case of another Katrina. "We got walloped," Kinerney said. Contact the writer: tsaavedra @ocregister. com Advertisement Print Powered By E4 ED, ync -4,! i C.", http: / /www.ocregister.com /articles/ insurance- flood -bill- 2073785- buy- senate 6/23/2008 u r i L� • INDEPENDENT SPECIAL DISTRICTS OF ORANGE COUNTY (ISDOC) Jan Debay President Quarteriv M10011II Thursday, July 31, 2008 11:30 a.m. — 1:00 p.m. The Southern California Association of Governments Draft Regional Comprehensive Plan: Is This Vision for Our Future Compatible with Local Government Planning and How will Special Districts be Affected? Jennifer Sarnecki Senior Planner Southern California Association of Governments Location: MWDOC / OCWD Joint Board Room 18700 Ward Street, Fountain Valley, CA 92708 (714) 963 -3058 Lunch: $12 (w /advance reservation) or $15 at the door Please make checks payable to 'YSDOC ".. and mail to loan Finneaan at 258 Sherwood Street, Costa Mesa, CA 92627 RSVP: Joan Finnegan at (949) 548 -3690 by Friday, July 25, 2008. 18700 Ward Street • Fountain Valley, CA 92708 • (714) 963 -3058 • (714) 964 -5930 fax SOLD TO Costa Mesa Sanitary District DRESS P.O. Box 1200 Costa Mesa, CA 92628 -120 PHONE Ss. # COUNTY OF ORANGE AUDITOR — CONTROLLER P.O. BOX 567 SANTA ANA, CALIFORNIA 92702 o RECEIVEI) JUL 0 2 2008 COSTA MESA SANITARYOISTRICT ACCOUNTING CODE INVOICE NO.239764 DATE July 1, 2008 REFERENCE THIS NUMBER ON YOUR REMITTANCES FOR PROPER CREDIT. FND AGY ORG ACTV REV SUB JOB CAT C OBJ SUB AMOUNT ITPUT «X, SOURCE REV NUMBER ATG ACCT OBJ THE BOX IF 770 770 900 7590 03 $15,332.75 GOVERNMENT AGENCY P.O. THIS INVOICE PREPARED BY: Jenny Guda IPHONE# (714) 834 -4346 QUANTITY DESCRIPTION PRICE AMOUNT Allocation of FY 2008 -2009 LAFCO costs $15,332.75 Pursuant to AB2838 (Chapter 761 /Statutes of 2000) Government Code Section 56381 TOTAL DUE: $15,332.75 PLEASE RETURN BLUE COPY OF INVOICE WITH YOUR REMITTANCE. PERSONAL CHECKS MUST BE IMPRINTED WITH - NAME, ADDRESS AND TELEPHONE NUMBER. DRIVERS LICENSE AND SOCIAL SECURITY NUMBERS ARE ALSO REQUESTED. 003- F8500 -5 (8/93) WHITE - ORIGINAL; BLUE - CUSTOMER'S RETURN COPY; PINK - AUDITOR - CONTROLLER COLLECTIONS ACCOUNTING; GOLD - DEPT. FILE • ... an Independent Special District Memorandum To: Board of Directors From: Joan Revak, Board Secretary/Program Manager /Clerk of the District Date: July 8, 2008 Subject: CSDA 39TH Annual Conference & Exhibitor Showcase The CSDA 39th Annual Conference is being held in Irvine, California, September 22 -25, 2008. There are several special sessions and workshops of interest to Board and Staff that will be beneficial to the CMSD. A pre- conference workshop on Governance Foundations Training is offered on Monday, September 22, 2008 from 9:00 a.m. to 4:00 p.m. This training will satisfy one of the requirements for District application to the Special Districts Leadership Foundation if attended by Director Monahan. The fee for a CSDA member is $225.00 There are many other informative breakout sessions that may be of interest to the Board and it is suggested you peruse the Conference brochure and advise Staff if you would like to register for the Conference and any of the workshops. SDRMA Safety /Claims Education Sessions are offered on Tuesday, September 23 and Wednesday, September 24, 2008. A full day's attendance by CMSD personnel will gain CIP points toward the District's SDRMA insurance premium. Attendance at the Conference is requested for Tom Fauth, Sherry Kallab and Janel Jackson on Tuesday, September 23, 2008 and on Wednesday, September 24, 2008 for Joan Revak, although this may change according to last- minute decisions by SDRMA. The fee for Staff to attend totals $950.00, although this is more than offset by the savings in the SDRMA insurance premium. Mr. Hamers is giving a presentation on FOG on Wednesday, September 24, 2008 from 4:00 to 5:00 p.m. and Ms. Jackson will be assisting him with the PowerPoint presentation. There is no cost to the District. It is recommended the Board approve attendance by Staff members, Tom Fauth, Joan ® Revak, Sherry Kallab and Janel Jackson in the amount of $250 per day's attendance. Funds were allocated in the 2008 -2009 District budget for this type of activity P Special Districts Institute Conference June 25th 26th 27th Program 1. Creating a winning Public Agency: Presented by Glenn Reiter a. Principles for running a successful Agency 1. Be prepared for 7 -8 point earthquakes in the future. 90% probability 2. Outsourcing has become major problem 3. We should be preparing for next 5 years 4. Doing something "In- House" may no longer be cost effective ® 5. People and Their related Costs —Most Expensive cost in public Or private service 6. Hire a consultant to help determine proper level of staffing 7. Ask the staff to help solve problems. 8. Successful agencies have long range financial plan 9. Agenda should be looking at plans for tomorrow 10. Board sets policy- Staff Carries it out 11. Customer should always come first 12. There is no perfect decision 13. Don't wait for problems- Prevent them 14. The board meeting is most important district activity 2. Practical tools for Building Community Understanding and Support: Presented by Martin Rausch 1. 3 -4 newsletters recommended per year 2. Talk to Public Groups, have tours video open houses school. Programs. 3 11 5. 3. Have a sit map with all district info. 4. Have Brochures, fact sheets, attend community meetings Translate your Strategic Plan into a Practical Work Plan: Presented by Peter Holzmeister 1. Be committed to plan 2. Look at next 3 -5 years 3. Have a way to measure results 4. A strategic plan is a vision where you want the district to go. Making your Board meetings productive: Presented by Robert Rausch L Average agenda items is 10 -15 2. Board meetings are only opportunity for board and staff interaction 3. Board meetings provide limited time to learn what is happening In the agency 4. Study sessions are a good tool to discuss important issues 5. A standing committee system is "good" for districts 6. Ad hoc committees are also very effective for a limited time 7. Agenda establishes only items that board can act upon 8. Any board member can request item to be added to agenda 9. Every director has a voice and a vote Developing and Organizing Effective Agency Policies: Presented by Glenn Reiter 1. Policy drives cost 2. We should go through all of all policies to see if out dated 3. Policies should have some type of index system 0 0 C] a i .1 *6. Your Agency's place in Local Government. Presented by Bob Braitman • 1. LAFCO- Established in 1.963 2. Purpose to encourage orderly boundaries to discourage urban Sprawl, conserve agriculture and open space, promote efficient Public services and consider housing needs & adequate water and other essential issues 3. LAFCO members are to represent the interests of the entire public 4. LAFCO — regulates what types of services that are provide in a District 5. Budget — shared by counties , cities and districts 6. Requires sphere of influence every five years Presented by Donna Barlett -May in an open discussion with all in attendance These are the items in the discussion 1. Board Secretary's Role with the Board, Public and staff. 2. Better Agendas and Minutes: 3. Types of Board / Committee Meetings 4. Preparation /Facilitation of Controversial Board Meetings: S. Elections: 6. New Board Member Orientation: 107. Handing Difficult Situations: • To: From: Date: Subject: Board of Directors "a vElmr ... an Independent Special District Joan Revak, Board Secretary/Program Manager /Clerk of the District July 8, 2008 Election — November 4, 2008 Candidate filing for the November 4, 2008 Election is July 14 through August 8, 2008, 5:00 p.m. The Candidate Handbook is now available at the Registrar's office and on- line. Copies will be provided to Directors Perry and Ferryman. July 14, 2008 is the first day that candidates for special district directors may obtain the Declaration of Candidacy and Candidate's Statement of Qualifications forms. These forms are available at the Registrar of Voters office, 1300 S. Grand Avenue, Building C, Santa Ana. As stated in the Operations Code, "Candidate's statements shall be limited to 200 words or less and each candidate shall pay his /her own costs of candidate statements and any translations into languages other than English." (Ord. 30 1999) There is no filing fee and the last day to file as a candidate is August 8, 2008, 5:00 p.m. This is also the last day to withdraw as a candidate. The EXCEPTION to this is if a Declaration of Candidacy for an incumbent elective member of a special district is not filed by 5:00 p.m. on August 8, 2008, the filing period is extended until 5:00 p.m. on August 13, 2008, for those offices in which the incumbent failed to file. During this extended period, candidates, other than the incumbent may file a Declaration of Candidacy. If the filing period is extended, as noted above, candidates for the extended office may withdraw from the election until August 13, 2008, 5:00 p.m., the 83rd day before the election. Special District Directors, elected or appointed, as part of the election process, take office at noon on Friday, December 5, 2008, after the District Clerk administers the oath of office. Protecting our cominun.it y's health by providing solid waste and sewer collection services. costamesasanitanjdistrict.o j