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Agenda Packets - Board - 2008-06-23Costa Mesa Sannjtar I-)%istriet ... an Independent Special District Arlene Schafer Vice President Jim Ferryman Director Art Perry President Bob ®oten Secretary Gary Monahan Director 0 Regular Meeting — Monday, Jenne 23, 2® ®8 RECOMMENDED ACTION I. CALL TO ORDER — 5:30 p.m. — 628 W. 19th Street, Costa Mesa II. PLEDGE OF ALLEGIANCE — Director Ooten III. INVOCATION — Thomas Fauth IV. ROLL CALL (If absences occur, consider whether to deem those absences excused based on facts presented for the absence — such determination shall be the permission required by law.) V. CONSENT CALENDAR - All matters listed under the Consent Calendar are considered to be routine and will be enacted in one motion in the form listed below. There will be no separate discussion on these items prior to the time the Board votes on the motion, unless members of the Board request specific items to be removed from the Consent Calendar for discussion, in which event the item will be removed from the Consent Calendar and considered in its normal sequence on the agenda. Reports Minute Approval 1. Sewer System Committee Meeting — May 14, 2008 2. City /Districts Liaison Committee Meeting — May 16, 2008 Protecting our community's Health by providing solid waste and sewer collection services. www.crosdcaAov Costa Mesa Saniurq District AGENDA r 3. Recycling Committee Meeting — May 19, 2008 4. Investment Oversight Committee Meeting — May 22, 2008 5. Regular Board of Directors Meeting — May 22, 2008 6. Sewer System Committee Meeting — June 11, 2008 Manager's Reports 7. Refunds 8. Occupancy Report and payment to Costa Mesa Disposal — June 2008 9. Monthly SSO Report to State Water Resources Control Board 10. Minutes of Human Resources Meeting held May 21, 2008 11. Minutes of Safety /Loss Control Meeting held May 21, 2008 12. Minutes of Human Resources Meeting held May 28, 2008 13. Minutes of Human Resources Meeting held June 18, 2008 Engineer's Reports 14. Project Status Report Treasurer's Reports 15. Financial Reports as of May 31, 2008 16 Treasurer's Reports as of May 31, 2008 17. Warrant Register for the month of May 2008 in the amount of $815,518.86 18. Directors' Compensation and Reimbursement of Expenses for the Month of May 2008 June 23, 2008 .Page 2 RECOMMENDED ACTION No Refunds Approve Receive & File Receive & File Receive & File Receive & File Receive & File Receive & File Approve Approve Ratify Payments Approve Compensation & Ratify Expenses -------------------------------------- - - - - -- -END OF CONSENT CALENDAR-------------------------------------- - - - - -- VI. WRITTEN COMMUNICATIONS VII. PUBLIC COMMENTS VIII. MANAGER'S REPORTS A. Possible Need for Closed Session on Labor Relations Pursuant to Consider Government Code 54957.6 B. Personnel Efficiency Study Verbal Update from District Manager Protecting our community's health by providing solid waste and sewer collection services. wa ,qov Costa ;Mesa Sanitra q DistYict June 23, 2008 AGENDA Page 3 RECOMMENDED ACTION C. Board Interaction with Staff; Section 3.01.100 of the Operations Code Discussion Recommended by Board Member D. District Yard — 174 W. Wilson Street — CMSD #187 1. Update on Design Phase Accept Report E. CMSD Strategic Plan 1. Year 2007/2008 Additional Strategic Planning Action Items Accept Report F. Sewer System Committee 1. Report on meeting held June 11, 2008 Accept Report 2. Project #186 Sewer Lateral Assistance Program Update G. Recycling Reports 1. Waste Diversion Report — May 2008 Receive & File H. Contract Payment to CR Transfer for Recycling Services and Disposal 1. Payment for May 2008 Services Ratify I. Ordinance Enforcement Officer's Report Accept Report J. Update on Yearly Public Hearing on Sewer & Trash Collection Rates 1. Mail -out of Postcards by June 20, 2008 Accept Report K. CR &R Brochure Accept Report L. Recycling Committee — Monday, June 23, 2008, 12:00 p.m., CMSD Board Room, 628 W. 19th Street, Costa Mesa (Directors Ooten and Ferryman) 1. Recycling Committee Goals for 2007/2008 Receive & File 2. Guest Attendees: Melanie Eustice & Mike Balliet, City of Costa Mesa 3. IWMD Sub - Regional Meetings and Grant Program Consider a. Composting Seminar Event to be hosted by the City of Accept Report Costa Mesa and CMSD b. Status of Collection of Batteries and CFLs at Orange Coast Accept Report College Recycling Center r4. Large Item Collection — June 16 through August 22, 2008 Accept Report Protecting our community's heafth by providing soCuf waste and sewer collection services. ,qov Costa Mesa Samtra -q District June 23, 2008 AGENDA Page 4 ® RECOMMENDED ACTION 5. Partnerships with OCSD a. Biosolids Accept Report b. No Drugs Down the Drain Accept Report 6. Report on Other CMSD Recycling Programs Accept Report IX. ENGINEER'S REPORTS A. Waste Discharge Requirements (WDR) Update B. Project #171 — Irvine Pump Station Force Main Rehabilitation — Phase I Make Findings to Dispense with Bidding Procedure & Award Construction Contract X. TREASURER'S REPORTS A. Resolution No. 2008 -753 — Adoption of CMSD Investment Policy Adopt Resolution for Fiscal Year 2008 -2009 B. Revising Percentage Amount of Operating Reserves Accept Report C. CR &R - Resolution of Contractual Interpretations 0 1. Fiscal Year 2007 -2008 Appoint Committee XI. ATTORNEY'S REPORTS A. Consideration of Bruce Mattern, P.E., as Alternate District Engineer Review Qualifications; Appoint as Interim Alternate District Engineer; & Consider Permanent Appointment B. Ordinance No. 69 — Clarifying the Manager /District Engineer's Change Adopt Ordinance Order Authority C. Ordinance No. 70 — Authorizing Local & Federal Criminal Justice Access Adopt Ordinance For Purposes of Employment D. Resolution No. 2008 -754 — Ordering that Publication of Ordinance No. 68 Adopt Resolution Setting Forth Conflict Avoidance Procedures for the District's Engineer has been Published E. Orange County Fairgrounds /CMSD Storage Agreement Execute Agreement F. OCC /CCM /CMSD IWMD Grant Agreement Execute Agreement G. TRC Telemetry Maintenance Agreement Execute Agreement H. TRC MIS Maintenance Agreement Execute Agreement I. EEC FOG Agreement — Project #180 Execute Agreement Protecting our community's health by providing sold waste and sewer collection services. ,qov Costa Mesa Sanita -r-O Dist-rict June 23, 2008 AGENDA .Page 5 RECOMMENDED ACTION XII. LOCAL MEETINGS (Includes Reports by all Directors Representing CMSD) A. Orange County Sanitation District (OCSD) (Director Ferryman) Accept Report B. Santa Ana River Flood Protection Agency (SARFPA) Accept Report (Director Perry) 1. Meeting held May 22, 2008 Accept Report XIII. OLD BUSINESS XIV. NEW BUSINESS XV. ORAL COMMUNICATIONS AND DIRECTOR COMMENTS XVI. ADJOURNMENT • Protecting our community's health by providing solid waste and sewer collection sen*es. www.crosdca f/ov I 2. Meeting scheduled for June 26, 2008 — Proposed 2008 -2009 Accept Report Proposed Slate of Officers, Proxy Ballot C. Independent Special Districts of Orange County ( ISDOC) Accept Report (Director Schafer) 1. Quarterly Meeting held at MWDOC /OCWD Joint Board Room Accept Report on Thursday, May 29, 2008 — 11:30 a.m. — 1:00 p.m. Director Schafer Elected as ISDOC Representative to LAFCO D. Local Agency Formation Commission ( LAFCO) Accept Report E. California Special Districts Association (CSDA) Accept Report (Director Schafer) • 1. 391h Annual Conference & Exhibitor Showcase Consider Attendance September 22 -25, 2008, Irvine F. California Association of Sanitation Agencies (CASA) Accept Report 1. 53rd Annual Conference — August 20 -23, Monterey Consider Attendance G. Other Meetings Qualifying for Reimbursement under CMSD Report on Matters Ordinance No. 55, Operations Code Section 3.01.030 Pertaining to CMSD XIII. OLD BUSINESS XIV. NEW BUSINESS XV. ORAL COMMUNICATIONS AND DIRECTOR COMMENTS XVI. ADJOURNMENT • Protecting our community's health by providing solid waste and sewer collection sen*es. www.crosdca f/ov I C7 r1 LJ • COSTA MESA SANITARY DISTRICT MINUTES OF SEWER SYSTEM COMMITTEE MEETING MAY 149 2008 CALL TO ORDER Board members of the Costa Mesa Sanitary District met in Committee session on May 14, 2008, at 10:30 a.m. at 628 W. 19th Street, Costa Mesa. Director Monahan called the meeting to order at 10:30 a.m. DIRECTORS PRESENT: Jim Ferryman; Gary Monahan; Bob Ooten DIRECTORS ABSENT: STAFF PRESENT: OTHERS PRESENT: MONTHLY SPILL STATISTICS Art Perry Robin B. Hamers, Manager /District Engineer; Thomas Fauth, Assistant Manager; Joan Revak, Board Secretary/District Clerk /Program Manager; Sherry Kallab, Management Analyst; Joe Limon, Inspector; Debbie Bjornson, Permit Processing Specialist; Janel Jackson, Office Specialist II None Mr. Fauth presented the overall Sanitary Sewer Overflow (SSO) statistics for 2008 adding,one private spill due to a broken above ground clean out. Mr. Fauth reported the year -to -date total is 118 gallons lost from the public sewer system to the environment. Data showed zero SSOs have occurred in areas National Plant Services, Inc. (NPSI), has cleaned District main lines, excluding Hotspots. Telemetry continues to perform satisfactorily. The Committee discussed adding a spill cause category of pump station to the monthly spill report. Mr. Fauth reported the following root - caused main line SSOs over the last three years and four months: CY2005: 1 of 10 SSOs CY2006: 2 of 33 SSOs CY2007: 1 of 15 SSOs CY2008: 2 of 8 SSOs COSTA MESA SANITARY DISTRICT MINUTES OF BOARD OF DIRECTORS SEWER SYSTEM COMMITTEE MEETING �u #: MAY 14, 2008 r• PAGE 2 Roots in the main line caused a total of 6 of 64 SSOs (9.4% during the last three years and four months — none of which are repeats. BACKCHARGES STATUS The Committee reviewed the "CMSD Sanitary Sewer Overflow Backcharges" spreadsheet Every letter includes CMSD General Counsel guideline statements and addressees are given 30 days to respond. $32,410.75 (86.22 %) has been received to date while $5,178.31 (13.78 %) remains outstanding. Staff will coordinate with the SCE Utilities Coordination Meeting representative concerning collecting $1702.10 from SCE to recover repair costs for the damage to the District HQ lateral line in the ROW from the SCE ventilation vault. Royal Oak Property Services paid their invoice totaling $4,722.02 for two spill services on October 5 and October 6, 2007. Staff will prepare follow up letters for the two unpaid invoices dated March 11, 2008. RECENT DEVELOPMENTS The Committee reviewed the following four recent articles relating to tree roots and sewer systems: 1. Tree Root Concerns — CMSD President Perry Letter to City of Costa Mesa; 2. EPA — Collection Systems O &M Fact Sheet; 3. Water Environment Research Foundation (WERF) - FROG in Sewer Systems; 4. IRWD Newsletter. 2007 -2008 SEWER RATE SURVEY The Committee reviewed sewer rates based on information obtained by OCSD as part of their annual rate survey. Newport Beach and Anaheim charge a tiered rate with a higher charge for residents outside the corporate limits or receiving water from another water agency. Agencies charging solely on water usage were omitted from the list . POTENTIAL TRANSFER OF SEWER LINES FROM OCSD TO CMSD Director Ooten reported OCSD is in the process of televising their lines prior to transferring the lines to CMSD. CMSD PROJECT #101 - WESTSIDE PUMP STATION ABANDONMENT Mr. Hamers reported he assisted OCSD in the May 13° 2008 Orange County forum of potential projects by presenting an overview of OCSD's Southwest Costa Mesa Trunk Project. The Southwest Costa Mesa Trunk Project, if funded, will contribute funds for the District's Westside Pump Station Abandonment Project. J • • r COSTA MESA SANITARY DISTRICT MINUTES OF BOARD OF DIRECTORS SEWER SYSTEM COMMITTEE MEETING MAY 14, 2008 PAGE 3 PROJECT #129 BRISTOL STREET SEWER - UPDATE ON DESIGN PHASE Plans are complete and awaiting approval from the required agencies. The goal is to increase the 8" diameter mainline to a 15" diameter main line to increase capacity for John Wayne Airport. PROJECT #164 MISCELLANEOUS SEWER WORK - POTENTIAL ADAMS P.S. WORK Mr. Hamers reported the budget carried forward for Project #164 has been corrected and funds are available to upgrade the telemetry system and for potential upgrades to the Adams Pump Station pumps. PROJECT #168 IRVINE PUMPING STATION RELOCATION - UPDATE ON CONSTRUCTION Mr. Hamers reported the Irvine pump station is on line and reviewed progress photographs. Mr. Limon updated the Committee stating the pump station is active and the telemetry is currently undergoing testing. Mr. Limon noted there is a problem with the access doors to the wet well and the valve vault and solutions are under review. Mr. Limon also reported three concrete bases and support beams have been placed behind the pump station as braces to protect the control panel from the sagging parking lot wall in the event the wall fails. Vadnais Corporation's insurance carrier is handling the wall claim. Mr Hamers noted to the Committee, Staff rejected the recently purchased Automatic Pit Evacuator (APE) equipment and remaining components are to be returned to the vendor due to poor workmanship. Revisions to the APE design are under consideration. The APE manufacturer claims the unit is able to reduce 1-12S production as it aerates the wastewater and eliminates the need to treat the wastewater. PROJECT #175 OCSD GRANT - TELEVISING CMSD SEWER LINES Mr. Fauth described the size of the one terabyte (1TB) hard drive National Plant's Dennis Keene delivered to CMSD. The hard drive contains all of the CCTV data since the beginning of the televising project in January 2006 through December 2007. Wincan will now be used to access the data stored on the hard drive following installation. PROJECT #186 - SEWER LATERAL ASSISTANCE PROGRAM Mr. Hamers noted the WDR Steering Committee is evaluating all sewer lateral 19 assistance programs in the State of California and the CMSD program is the only program featuring reimbursements to residents for cleaning and televising sewer laterals. COSTA MESA SANITARY DISTRICT ? S�S.iiatY = ; MINUTES OF BOARD OF DIRECTORS SEWER SYSTEM COMMITTEE MEETING - MAY 14, 2008 '. PAGE 4 Mr. Hamers complimented the Board on a fantastic program. As of May 6, 2008, CMSD has received 107 applications of which 82 are completed at a cost of $95,051.78 for residential sewer lateral assistance. Mr. Fauth noted the Daily Pilot printed a very favorable article about the CMSD Residential Assistance program on April 27, 2008. PROJECT #187 - DISTRICT YARD UPDATE - LEED GOLD STANDARD Mr. Hamers updated the Committee on the status of the District Yard. The integrated design phase is complete and will be delivered to the City for plan check around the end of May. Staff will provide an estimate of the LEED vs. non -LEED costs of construction when those numbers are available. CMSD Sewer maintenance workers and C &R Drains dug up around the end of the sewer lateral on the property and found the lateral to be in good shape structurally. AVAILABLE SEWER GRANTS In response to Director requests, Ms. Jackson conducted research for grant money and found currently there are no funds available. Michael Gold, in charge of grants for OCSD, will contact Ms. Jackson should any funding beneficial to CMSD become available. Mr. Fauth requested Ms. Jackson to continue checking for grants on a regular basis, including "http://g rants. govf '. 0 CWEA TRAINING Mr. Fauth stated the sewer maintenance crew, supervisor and appropriate Staff members will attend CWEA approved training on May 15th covering sewer bypass setup and the latest technology for cured in place pipe (CIPP) installation. Mr. Cafferty, with the El Toro Water District, will conduct the presentation which will cover both engineering and operation information. Mr. Hamers noted the WDR Steering Committee requested Mr. Fauth give the power point presentation on the District's "Sewer Lateral Assistance Program" at the 2009 CWEA Annual Conference to be held April 28 — May 1, 2009 in Palm Springs. The item will be on the May Board meeting agenda for approval. Staff recommends the Board approve Mr. Fauth delivering the presentation. SDRMA CLAIMS Mr. Fauth reported the $255,000. claim for the fire - damaged equipment was filed 4 -9 -08. District equipment was stored at the JIMNI Systems, Inc., site in Irvine. Staff finalized the equipment schedule and replacement value along with backup documents and submitted the items to the SDRMA, the District's insurance carrier, for review. The District is currently awaiting reimbursement for the missing equipment claim. The electrician's cost to connect the cabling and plugs to the generator and test the equipment was $895.00 much less than the $3,000.00 anticipated. Staff will adjust the claim appropriately. Minutes of CMSD Board of Directors Regular Meeting May 22, 2008 Page 14 0 NEW BUSINESS n ELECTION 2008 Ms. Revak reported the general election will be held November 4, 2008. President Perry and Director Ferryman are up for reelection. Ms. Revak submitted the required information to the Orange County Registrar of Voters. Ms. Revak stated the candidates' statements are limited to 200 words, and each candidate shall pay his own costs for candidates' statement, as stated in CMSD Ordinance No. 30. Candidate filing is July 14 through August 8, 2008, 5:00 p.m. Ms. Revak also advised the Candidate Handbook is scheduled for completion the last week in June 2008. Director Ooten requested rescheduling the Monday, July 21, 2008 Recycling Committee to Monday, July 14, 2008. The Recycling Meeting for July will be held on Monday, July 14, 2008 Director Ooten requested rescheduling the Thursday, July 24, 2008 Regular Board meeting. The Regular Board of Directors meeting for July will be held on Wednesday, July 16, 2008 ORAL COMMUNICATIONS AND DIRECTOR COMMENTS There were no oral communications or Director comments. President Perry adjourned the meeting to closed session at 8:20 p.m. PRESENTATION ON OPTIONS FOR CHANGING EMPLOYEES' CALPERS RETIREMENT FORMULA (POSSIBLE NEED FOR CLOSED SESSION PURSUANT TO GOVERNMENT CODE 54957.6) Mr. Burns stated the Board is adjourning to closed session under Government Code Section 54957.6 to meet with negotiator Mr. Hamers pertaining to all unrepresented employees of the District. The Board adjourned from Closed Session at 9:25 p.m. President Perry announced there was no action taken in the Closed Session. ADJOURNMENT President Perry adjourned the meeting 9:27 p.m. Secretary President i �i • AK&esa Consolidated 1@fW77==- CITY /DISTRICTS LIAISON COMMITTEE MEETING MINUTES FRIDAY, May 16, 2008 8:00 a.m. MESA CONSOLIDATED WATER DISTRICT 1965 Placentia Avenue Costa Mesa, California 92627 Mesa Committee Members: James Atkinson, President Fred Bockmiller, Vice President Lee Pearl, General Manager City Committee Members: Eric R. Bever, Mayor Allan R. Mansoor, Mayor Pro Tern Allan Roeder, City Manager Kurt Galitski, City Parks Commissioner 0 Peter Naghavi, City Director of Public Services Bruce Hartley, City Maintenance Services Manager Absent Jim Ferryman, CMSD Director CMSD Committee Members: Gary Monahan, Director Rob Hamers, Manager /District Engineer Tom Fauth, Assistant Manager Joan Revak, Board Secretary/Program Manager /Clerk of the District Mesa Consolidated Water District President Jim Atkinson welcomed the attendees. Discussion on the agenda topics followed. 1. Water Supply Outlook (Mesa) Mesa President Jim Atkinson reported on the potential severe water shortage facing Southern California should the "Delta" experience additional problems. The recent court decision reduced the water being sent to Southern California by 30% and there are no plans for a peripheral canal. Also, the dirt levees supporting the water supply are not • stable and are eroding. The other source of water for Southern California is the Colorado River, however, the tributary areas to the river are in a drought situation. CITY /DISTRICTS LIAISON COMMITTEE MEETING May 16, 2008 MINUTES Page 2 Because of advance planning and a proactive approach, including the construction of the colored water well, Mesa is only at risk to lose 7 % -18% of its water supply under the worst case scenario. 2. Water Conservation (Mesa) General Manager Lee Pearl stated Mesa has been promoting water conservation due to the ongoing water shortage. Mesa has been replacing residential and commercial irrigation sprinkler heads with more efficient models at no charge in order to save water. The newer heads water the areas slower, thereby reducing ponding and runoff. Mesa has been working with the City to promote conservation and Mayor Bever invited Mesa to have their brochures available at the Building Department plan check area. 3. Status of Poseidon Proposal (Mesa/City) Mr. Pearl apprised the committee of the status of the Poseidon proposal, which is to desalinate water in Huntington Beach and construct a new pipeline in Mesa's service area, or as an alternative, replace an existing Mesa water line, most likely in Adams Avenue. To date, Mesa has not committed to supporting the project and there is no outreach occurring. Mayor Pro Tern Mansoor re- stated his comments from the previous Liaison Committee that outreach is a very important element in garnering support from the City's residents. 4. Cooperation on Median Landscaping City of Costa Mesa Parks Commissioner Kurt Galitski and Maintenance Services Manager Bruce Hartley of the City described the median improvements currently underway and in the future and the desire to work closely with Mesa to provide aesthetically pleasing medians throughout the City while reducing water usage. The City is studying landscaping that is both drought tolerant and vivid. Alternating landscaping and hardscaping was suggested by Mr. Pearl. 5. Damage to Private Sewer Laterals from City Trees (CMSD) Mr. Roeder stated the City is continuing its discussions regarding whether trees will be removed when they damage private sewer laterals. The Sanitary District is awaiting a follow -up meeting with the City to continue discussions on how residents who participate in the District's sewer lateral assistance program can request the City work with them on tree issues. Mr. Roeder stated the City will probably not assume any financial liability other than as stated in their current policy. • • • 0 CITY /DISTRICTS LIAISON COMMITTEE MEETING MINUTES 6. Unsolicited Documents left at a Residence (CMSD) May 16, 2008 Page 3 Director Monahan stated the Sanitary District is in support of any effort the City may choose to take should it determine the distribution of handbills needs to be addressed. The issue was brought to the attention of the City and CMSD by former CMSD Director Dan Worthington. 7. Concept of "Zero Waste" (CMSD) Mr. Hamers stated the Sanitary District has been considering adopting the concept of "Zero Waste" which could lead to increasing the recycling rate in its trash collection program and promoting additional recycling efforts by the residents. Mr. Naghavi stated the City is familiar with the term and will discuss the item with the new City Management Analyst who is active in the City's trash collection program. The next Liaison Committee meeting will be held Friday, July 11, 2008, from 8:00 a.m. - 9:30 a.m. at the Costa Mesa Sanitary District. Robert Oaten, Secretary Costa Mesa Sanitary District Arthur Perry, President Costa Mesa Sanitary District -t 7_� COSTA MESA SANITARY DISTRICT MINUTES OF RECYCLING COMMITTEE MEETING May 19, 2008 The Costa Mesa Sanitary District Recycling Committee met at 12:00 p.m. at 628 W. 19th Street, Costa Mesa. Directors Present: Bob Ooten, Arlene Schafer Staff Present: Rob Harriers, Tom Fauth, Joan Revak, Sherry Kallab, Denise Gilbert, Janel Jackson Director Ooten called the meeting to order at 12:15 p.m. I. Recycling Committee Goals The Committee reviewed the Recycling Committee goals and made additions to be incorporated into the June 2008 update. The articles in the CMSD Spring Newsletter on trash and the partnering with OCC Recycling Center on disposal of batteries and CFLs satisfied multiple goals. II. Partnership with Costa Mesa High School Life Science Academy; Assist in Expanding Recycling Programs Ms. Jackson reported District staff was invited to participate in a panel to judge presentations by Costa Mesa High School students on June 3 and 4, 2008. The AP Environmental Science students will demonstrate what they learned and how they have helped protect the local environment. District staff will participate in judging the students' presentations. III. IWMD Sub - Regional Meetings and Grant Program COMPOSTING DEMONSTRATION AT MACY'S SOUTH COAST PLAZA HOME STORE HELD APRIL 26, 2008. Mr. Fauth reported on the composting demonstration at Macy's and provided a video of the presentation. Mr. Fauth, Ms. Gilbert and Ms. Jackson represented the District at the event. Mr. Patrick McNelly of OCSD and Ms. Theresa Ransbottom presented the composting demonstration and Mr. Fauth provided recycling information. Protecting our community's health by providing solid waste and sewer collection seruices. www.crosdcayov Costa Mesa Sanitary District Minutes of Recycling Committee Meeting May 19, 2008 Page 2 COMPOSTING SEMINAR EVENT TO BE HOSTED BY THE CITY OF COSTA MESA AND THE CMSD Mr. Fauth reported the $40,000 in IWMD grant funds was received by the City of Costa Mesa and the City will forward $20,000 to the CMSD. The District is using funds from the Grant for composting presentations, plastic recycling and providing an avenue for residents to properly recycle difficult household hazardous wastes including fluorescent tubes, CFLs, incandescent bulbs and household batteries. The first progress report to the IWMD is due July 1, 2008. STATUS OF COLLECTION OF BATTERIES AND CFLS AT ORANGE COAST COLLEGE RECYCLING CENTER Mr. Fauth reported he is working on a three -party agreement with the City of Costa Mesa and Orange Coast College Recycling Center for collection of batteries and CFLs. Mr. Fauth has a proposal and cost estimate from Curbside, Inc. The support from the City and the District will allow residents to drop off all their electronic items at OCC Recycling Center rather than take the batteries and CFLs to another location. IV. "Zero Waste" 40 Mr. Hamers reported the quarterly City /Districts Liaison Committee occurred on May 16, 2008 and Mr. Hamers asked City council members and staff if they are in support of the concept of "Zero Waste." Mr. Hamers added information on Irvine and other cities that have adopted the concept. City staff replied they are familiar with the term and will discuss the item with the new City Management Analyst. CMSD Staff will make an inquiry to Melanie Eustice at the City as to what she has been requested to do in the area of "Zero Waste ". V. Large Item Collection Ms. Revak reported the annual Large Item Collection program will run from June 16 through August 22, 2008. Dates each Director may expect the pickup at their residence were provided. Door hangers that are placed at residences two weeks prior to the pickup date are at the press and distribution of the hangers will begin June 2, 2008. VI. Conversion Technologies Director Ooten discussed the OC Recycle report summarizing the various conversion technologies. Conversion technologies are methods to reduce trash through methods other than simple recycling, such as burning the trash at high temperatures and using the byproducts. Director Ooten stated OC Recycle has a Conversion Technology Committee that is studying the various methods with the idea of determining methods that may increase the diversion rate higher than the present 50% rate. Protecting our community's health by providing solid waste and sewer collection services. www.crosdca.gov I 0 0 Costa Mesa Sanitary District Minutes of Recycling Committee Meeting May 19, 2008 Page 3 VII. Report on Other CMSD Recycling Programs Staff discussed the topic of grease in the solid waste stream and the potential contamination problems if additional grease is added to the trash collection program. Currently, the FOG program recommends residents collect grease in a jar with a lid and dispose in the trash. However, CR &R has concerns over the potential for contamination. Ms. Kallab, Ms. Gilbert and Ms. Jackson were directed to conduct a study on the subject (including food recycling), organize their findings and speak on the subject at the next Recycling Committee meeting. Director Schafer also suggested the topic be presented at the 2008 CSDA Annual Conference in Irvine in September where Mr. Harriers will be making a "FOG" presentation. VIII. Public Comments No members of the public were in attendance. Director Ooten adjourned the meeting at 1:50 p.m. Secretary President Protecting our community's health by providing solid waste and sewer collection services. www.ansdca.gov C. COSTA MESA SANITARY DISTRICT MINUTES OF INVESTMENT OVERSIGHT COMMITTEE MEETING May 22, 2008 CALL TO ORDER The meeting was called to order at 5:00 p.m. by Treasurer /Finance Director Marc Davis ROLL CALL Committee Members Present: Director James Ferryman (rotating committee member) Director Bob Ooten (rotating committee member) Mr. Rob Hamers, Manager /District Engineer Staff Members Present: Mr. Marc Davis, Treasurer /Finance Director Mr. Thomas Fauth, Assistant Manager Ms. Joan Revak, Board Secretary/Program Manager /Clerk of the District Ms. Teresa Gonzalez, Accountant NEW BUSINESS Review of Treasurer's Report Mr. Davis reported that the District's portfolio is earning approximately 2.877% as of April 2008. Mr. Davis reported that as of April 301h, only one security remained in the portfolio other than money deposited with LAIF and with Bank of New York, the District's third party custodian. This was as a result of calls made by the bond issuers due to our investments having higher interest rates than the current market. The final security will be maturing next week. The District is now actively attempting to purchase securities. Money will be withdrawn from LAIF and used to purchase longer term securities. The District has the flexibility to purchase securities now because everything is liquid. It is anticipated that the investment settlements will begin by the end of May; therefore, securities will be reported on the May Treasurer's Report. Mr. Hamers asked if longer term securities would have a higher yield because of interest rates possibly going down. Mr. Davis replied that the yields are unknown at this time until we obtain quotes. The yields will depend on whether we will be buying new securities, which the pessimistic view is to assume that long term rates will not be good, or we could be buying securities on the secondary market, which we would pay a ® premium for, but earn a higher rate. MINUTES OF INVESTMENT OVERSIGHT COMMITTEE MEETING May 22, 2008 Page 2 Mr. Davis discussed the process for purchasing new securities. The Treasurer obtains three quotes from approved broker /dealers that already have our investment policy and understand what we are allowed to invest in. Mr. Davis will call three broker /dealers and communicate to them the parameters that he is interested in. The broker /dealers will look at their inventory and what is out on the street and will come back with a variety of options. He will then compare and make a selection at that time. Once a selection is made, Mr. Davis will notify the District's third party custodian with the information of the security to be purchased. The money will be wired to the third party custodian and the party from whom we want to purchase the security will forward the security to the third party custodian. The third party custodian then matches the information received from the District and security received. If everything matches then the money is released to buy the security. Mr. Hamers identified that funds in the Money Market (Sweep Account) were in excess of the 20% investment policy limit. Mr. Davis replied that the excess funds were a result of the various unanticipated bondcalls and that by policy if we go into a situation where something falls out of compliance, we do not have to take immediate action to rectify situation, we just have to monitor it so that we are not in the situation where we are forced to react to something that was out of our control. Review of CalTrust Investment Pool Upon request by Director Schafer, Mr. Davis researched the CaITRUST • Investment Pool (CaITRUST) as a possible investment option. Mr. Davis reported that CaITRUST is an alternative to LAIF. It originally started as an alternative for the Cal State system and subsequently opened to include other public agencies. The Pool has approximately $700 million in total assets. CaITRUST offers three fund options: Short-Term, Medium -Term and Long -Term Funds. Presently there are no participants in the Long -Term Fund and participation in this fund would be custom tailored. The Short- Term Fund allows for an unlimited number of deposits and withdrawals and immediate access to the funds, while the Medium -Term Fund limits transactions to once a month. Mr. Davis compared CaITRUST to LAIF. He reported that in the month of February 2008 LAIF, had a rate of return of about 3.8 %, the CaITRUST Short-Term Fund had a rate of return of about 3.4% and the Medium -Term Fund had a rate of return of 4.4 %. It appears that by participating in CaITRUST we could have some investing alternatives. Because of the withdrawal limitation in the Medium -Term Fund, a cash flow analysis would be required prior to investing in this fund. If the Board decides to participate in this pool then the steps to take would be to include the CaITRUST investment pool as an investing alternative on the District's Investment Policy and secondly adopt a resolution authorizing Treasurer to place funds in the pool. • MINUTES OF INVESTMENT OVERSIGHT COMMITTEE MEETING May 22, 2008 Page 3 • Director Ferryman questioned if yield was similar to LAIF and whether the pool is insured. Mr. Davis replied that the different funds available give the District more flexibility and that funds in the CalTRUST, as well as LAIF, are not insured per say, but reassured Director Ferryman that all Ca1TRUST funds comply with the limits and restrictions placed on local agency investments by the California Government Code. The Short-Term Fund's yield is comparable to LAIF but the Medium -Term Fund provides the option of obtaining a higher yield with certain withdrawal limitations. The once a month Medium -Term Fund withdrawal limitation would not create a cash flow problem. • 0 PUBLIC COMMENTS ADJOURNMENT Approved by: Proposed Investment Policy for Fiscal Year 2008 -09 Mr. Davis reported that Section II, Investment Selection Objective, was the only section with real changes in the District's Investment Policy. This section was replaced with the current section in the California Government Code. Special attention was also made to page 12, the listing of the segregation of Treasury functions. The 08 -09 District Investment Policy will be presented with any changes decided at this meeting to the Board at their June 2008 meeting. Mr. Davis proposed to add the CalTRUST investment pool alternative to the District Investment Policy for consideration by the entire Board at the June 2008 Board meeting. Director Ferryman and Director Ooten agreed to add the CaITRUST investment pool alternative to the District Investment Policy. Mr. Davis reviewed the primary components of our investment policy: legality, safety, liquidity, diversification and yield. Only once we have met the above objectives can we then chase yield as long as we can cover the District's cash flow needs. Director Ferryman questioned the reason for reduced projected interest earnings for the upcoming fiscal year 08 -09. Mr. Davis replied that the budget for interest earnings is lower than in prior years because of where the market is right now and having to reinvest the dollars in lower interest rate securities. In addition, the District has lower cash balances because of the large capital outlays occurring over the past year. The projected yield used for the budgeted interest earnings was 3.0 %. There were no items discussed under public comments. The meeting adjourned at 5:20 p.m. Secretary, Costa Mesa Sanitary District Board of Directors President, Costa Mesa Sanitary District Board of Directors COSTA MESA SANITARY DISTRICT MINUTES OF BOARD OF DIRECTORS REGULAR MEETING MAY 229 2008 CALL TO ORDER The Board of Directors of the Costa Mesa Sanitary District met in regular session on May 22, 2008, at 5:30 p.m. at 628 W. 19th Street, Costa Mesa. President Perry called the meeting to order at 5:30 p.m. PLEDGE OF ALLEGIANCE Director Schafer led the Pledge of Allegiance. INVOCATION Mr. Fauth gave the invocation. ROLL CALL DIRECTORS PRESENT: Art Perry, Arlene Schafer, Bob Ooten, James Ferryman, Gary Monahan DIRECTORS ABSENT: None STAFF PRESENT: Robin B. Hamers, Manager /District Engineer; Alan Burns, Legal Counsel; Tom Fauth, Assistant Manager; Joan Revak, Board Secretary/Program Manager /Clerk of the District; Marc Davis, Treasurer; Denise Gilbert, Public Outreach Coordinator; Janel Jackson, Office Specialist- II; Ron Shef, Ordinance Enforcement Officer; Karl Dulake, Maintenance Supervisor; Kaitlin Tran, Accounting Specialist; Joel Ortiz, Maintenance Worker; Tim Henson, Maintenance Worker OTHERS PRESENT: Mr. Dan Worthington, 2963 Mindanao Drive, Costa Mesa Ms. Gina Fauth, 1079 Visalia, Costa Mesa n U Minutes of CMSD Board of Directors Regular Meeting May 22, 2008 Page 2 0 CONSENT CALENDAR Director Schafer motioned to approve the Consent Calendar. Director Ooten seconded. Motion carried 5 -0. REPORTS MINUTE APPROVAL The Minutes of the Sewer System Committee Meeting of Minutes of the Sewer May 14, 2008, were approved as distributed. System Committee Meeting — May 14, 2008 Minutes of the Recycling The Minutes of the Recycling Committee Meeting of April Committee Meeting — 21, 2008, were approved as distributed. April 21, 2008 Minutes of Regular The Minutes of the Regular Meeting of April 21, 2008 were Meeting — April 21, 2008 approved as distributed. MANAGER'S REPORTS is REFUNDS There were no refunds for the month of April 2008. Occupancy Report and The Trash Occupancy Count documented an increase of 12 Payment of $196,511.50 units for the occupancy report for solid waste collection as of to Costa Mesa Disposal May 1, 2008. Therefore, the total for May is 21,464. — April 2008 Board directed Staff to prepare a warrant for $196,511.50 for May 2008 collection based on occupancy report. Said payment in the amount of $196,511.50 to Costa Mesa Disposal to be ratified on the June 2008 warrant register. Monthly Spill Report to The Monthly Spill Report to the State Water Resources State Water Resources Control Board (SWRCB) for April 2008 was accepted as Control Board submitted. Minutes of Human The minutes of the Human Resources meeting held May 14, Resources Meeting held 2008 were accepted as submitted. May 14, 2008 G Minutes of CMSD Board of Directors Regular Meeting May 22, 2008 Page 3 • ENGINEER'S REPORTS Project Status Report The Project Status Report dated May 2008 was accepted as submitted. TREASURER'S REPORTS Financial Report as of The Financial Report as of April 30, 2008 was accepted as April 30, 2008 submitted. Treasurer's Report as of The Treasurer's Report as of April 30, 2008 April 30, 2008 Was accepted as submitted. Warrant 2008 -10 for April Warrant Resolution #CMSD 2008 -11 was approved, 2008 in the amount of authorizing the President and Secretary to sign the warrant $663,490.14 ratifying the payment of certain claims and demands, and specifying the funds out of which the same were paid in the amount of $663,490.14. •Directors Expenses for Director Compensation and Expense Reimbursements for the Month of April 2008 the Month of April 2008 were approved and ratified as follows: President Perry: $442.00 Vice President Schafer: $1326.00 + $697.24 Director Ooten: $1326.00 + $5.05 +$986.43 +$1184.45 Director Ferryman: $1105.00 Director Monahan: $442.00 END OF CONSENT CALENDAR WRITTEN COMMUNICATION Ms. Revak reported the District received a thank you note from the Newport Mesa Unified School District for the $400 contribution to Wilson School for their participation in the 2007 Telephone Book Recycling Contest. PUBLIC COMMENTS • There were no public comments. Minutes of CMSD Board of Directors Regular Meeting May 22, 2008 Page 4 • MANAGER'S REPORTS CMSD HISTORY OF SPECIAL MEETINGS, AD HOC COMMITTEES AND STANDING COMMITTEES Mr. Hamers gave a brief history of the District's use of special meetings to cover topics too lengthy to discuss at regular Board meetings. Mr. Hamers also reviewed the number of standing committees now in place and the demands on Staff's time to successfully prepare for the meetings and prepare minutes. If future sensitive subject matter is brought to the Board, Mr. Hamers suggested either an ad -hoc committee be formed or the use of a special meeting to discuss the subject matter rather than form additional permanent committees. Director Ferryman suggested tightening up the focus of current committees. Director Monahan specifically requested the Sewer System Committee meeting agendas be pared down. Mr. Burns informed the Board that standing committees are fully subject to the Brown Act whereas an ad hoc committee is by definition a temporary committee and the meetings are not subject to the Brown Act. Ms. Revak stated all Special Meetings are "posted" in accordance with the Brown Act requirements. • PRESENTATION ON OPTIONS FOR CHANGING EMPLOYEES' CALPERS RETIREMENT FORMULA Mr. Hamers provided a Staff report and information to the Board regarding changing Employees' CaIPERS Retirement Formula. Mr. Fauth made a presentation and recommendation to the Board to consider an increase from 2 percent to 2.7 percent at 55 to attract future talented employees. Director Ferryman expressed concern with the increase to 2.7 % due to the state of the economy. Director Monahan suggested an employee buy -in and a negotiation take place and Director Ooten concurred. President Perry suggested moving the issue to closed session at the end of the Regular Meeting. Ms. Revak provided a list of flexible benefit accounts (cafeteria plans) for nearby agencies to assure the Board the previously approved increase is not out of line • with other cities /districts in Orange County. Minutes of CMSD Board of Directors Regular Meeting May 22, 2008 Page 5 District Yard -174 W. Wilson Street - CMSD #187 Mr. Hamers reported the construction plans will be submitted for plan check in mid June 2008. Mr. Fauth recommended approval of license agreement, prepared by Colin Burns, with Doty Brothers, who are interested in leasing the District's vacant lot for $600 /mo. If approved by the Board, the agreement will be addressed at the June 23, 2008 Board Meeting at which time the intent then is to go forward with a lease arrangement. , Director Ooten motioned to approve the agreement. Director Schafer seconded. Motion carried as follows: Ayes: Perry, Schafer, Ooten, Ferryman, Monahan Noes: None CMSD STRATEGIC PLAN YEAR 2007/2008 ADDITIONAL STRATEGIC PLANNING ACTION ITEMS SPECIAL DISTRICT LEADERSHIP FOUNDATION (SDLF) Ms. Revak reported Director Monahan plans to attend the CSDA Board Governance Class being offered at the CSDA Annual Conference in Irvine in September. Mr. Hamers plans to attend the General Manager Training class on November 14, 2008 in Santa Clara after which the District will submit its application for the SDLF Districts of Distinction accreditation. SEWER SYSTEM COMMITTEE REPORT ON MEETING HELD MAY 14, 2008 Director Monahan presented topics of discussion at the May 14, 2008 meeting. CMSD FTP SITE AS POTENTIAL HOST FOR REGIONAL EDUCATION MATERIALS Mr. Hamers reported the programming costs if the CMSD were to host the site would be $1,000. POTENTIAL TRANSFER OF OCSD SEWERS TO CMSD Director Monahan reported on the potential transfer of six OCSD sewers to CMSD. Minutes of CMSD Board of Directors Regular Meeting May 22, 2008 Page 6 • PROJECT #186 SEWER LATERAL ASSISTANCE PROGRAM Ms. Jackson reported the amount expended to date is $96,000 and includes 113 applicants for the Sewer Lateral Assistance Program. PRESENTATION OF CMSD SEWER LATERAL ASSISTANCE PROGRAM AT 2009 CWEA ANNUAL CONFERENCE BY ASSISTANT MANAGER Mr. Hamers requested approval of the Assistant Manager giving a presentation on the CMSD Sewer Lateral Assistance Program at the 2009 CWEA Annual Conference in Southern California. Director Ferryman motioned approval of the presentation of CMSD Sewer Lateral Assistance Program at 2009 CWEA Annual Conference in Southern California by the Assistant Manager. Director Schafer seconded. Motion carried 5 -0. RECYCLING REPORTS WASTE DIVERSION REPORT - APRIL 2008 Ms. Revak presented the Waste Diversion Report for March 2008 showing a 50.41 % diversion rate. Director Monahan motioned the Waste Diversion Report be received and filed. Director Schafer seconded. Motion carried 5 -0. CONTRACT PAYMENT TO CR TRANSFER FOR RECYCLING SERVICES AND DISPOSAL PAYMENT FOR APRIL 2008 SERVICES Ms. Revak presented the invoices for April 2008 recycling services and disposal. Director Ferryman motioned to ratify contract payment to CR Transfer for recycling services for the month of April 2008 in the amount of $194,663.07. Director Ooten seconded. Motion carried as follows: Ayes: Perry, Schafer, Ooten, Ferryman, Monahan Noes: None • • Minutes of CMSD Board of Directors Regular Meeting May 22, 2008 Page 7 ORDINANCE ENFORCEMENT OFFICERS REPORT Mr. Shef provided a report for the period of April 2008. Mr. Shef provided a list of routes and streets he has been following including Director Schafer's street. President Perry reported a concern of a resident breaking up concrete and adding it to the trash collection containers and requested Mr. Shef look into the matter. SDRMA EauIPMENT LOST IN FIRE Mr. Fauth reported no update on the equipment lost in the fire. THEFT OF POWER CABLES Mr. Fauth reported receiving payment of only $2,254.35 for the theft of the power cables at the Orange County Fairgrounds. Mr. Fauth will be inquiring as to the balance still owed. • SPRING 2008 NEWSLETTER (TRASH) Mr. Hamers reported the CMSD spring newsletter was mailed to residents. Ms. Jackson, under the supervision of Mr. Hamers and Ms. Revak, wrote the articles and worked on production and artwork of the newsletter. CITY /DISTRICTS LIAISON COMMITTEE MEETING - FRIDAY, MAY 16, 2008 Director Monahan presented the discussion from the May 16, 2008 meeting. SUBCOMMITTEE TO LIAISON COMMITTEE ON CITY TREE ROOTS Director Monahan reported the need for a meeting to discuss City Tree Roots in the near future. Mr. Hamers reported, according to City Manager Allan Roeder, the City would probably not take financial responsibility for the damage to private sewer laterals. C7 Minutes of CMSD Board of Directors Regular Meeting May 22, 2008 Page 8 RECYCLING COMMITTEE — MONDAY, MAY 19, 2008 —12:00 P.M., CMSD BOARDROOM, 628 W. 19TH STREET, COSTA MESA (DIRECTOR OOTEN AND SCHAFER RECYCLING COMMITTEE GOALS FOR 2007/2008 Director Ooten presented the Board with the Recycling Committee Goals for 2007/2008 years. PARTNERSHIP WITH COSTA MESA HIGH SCHOOL LIFE SCIENCE ACADEMY; ASSIST IN EXPANDING RECYCLING PROGRAMS Director Ooten reported Denise Gilbert and Janel Jackson may participate on a panel to judge AP students' recycling projects at Costa Mesa High School Life Science Academy on June 3 and 4, 2008. COMPOSTING DEMONSTRATION AT MACY'S SOUTH COAST PLAZA HOME STORE HELD APRIL 26, 2008 Director Ooten presented a report of the Macy's Composting /Recycling Event held on April 26, 2008. Staff invited experts in composting, Patrick McNelly and Theresa Ransbottom to present the composting demonstration and Mr. Fauth provided recycling information to approximately 25 attendees. COMPOSTING SEMINAR EVENT TO BE HOSTED BY THE CITY OF COSTA MESA AND CMSD Director Ooten reported Staff is actively looking for a venue to present composting information to educate the community along with providing composting bins. STATUS OF COLLECTION OF BATTERIES AND CFLS AT ORANGE COAST COLLEGE RECYCLING CENTER Director Ooten reported on the status of Orange Coast College Recycling Center's collection of batteries and fluorescent bulbs. "ZERO WASTE" Director Ooten suggested moving "zero waste" to next year's strategic planning effort. • Minutes of CMSD Board of Directors Regular Meeting May 22, 2008 Page 9 LARGE ITEM COLLECTION PROGRAM Ms. Revak reported the Large Item Collection program begins June 16, 2008 and will run through August 22, 2008. Ms. Revak provided dates for the pickup for each of the Directors. Ms. Revak will verify the large item pickup will not occur on the streets in the area surrounding the Orange County Fairgrounds during the Fair. Mr. Hamers suggested the necessity for the Directors to have compost bins at their residences to better understand the process and be able to answer questions from residents. Mr. Hamers stated the Directors should be familiar with the details of the composting process. Mr. Burns stated as long as the Earth Machines would be serving a public purpose such as described by Mr. Hamers and as opposed to being a gift of public funds, the Directors are able to receive and use the compost machines for no cost. ENGINEER'S REPORTS WASTE DISCHARGE REQUIREMENTS (WDR) • Mr. Hamers reported the May 15, 2008 seminar was attended by CMSD staff as well as Director Ooten. CONVERSION OF "FIXED FEES" TO "CAPACITY CHARGES" Mr. Hamers is actively working on information to be given to Mr. Burns and Mr. Davis to continue the process. TREASURER'S REPORTS RESOLUTION NO. 2008 -752 ADOPTING BUDGET FOR FISCAL YEAR 2008 -2009 Mr. Davis introduced RESOLUTION NO. 2008 -752, A RESOLUTION OF THE BOARD OF DIRECTORS OF THE COSTA MESA SANITARY DISTRICT, ADOPTING A BUDGET FOR THE FISCAL YEAR 2008 -09. Director Ferryman motioned to adopt Resolution No. 2008 -752. Director Ooten seconded. Motion carried as follows: Ayes: Perry, Schafer, Ooten, Ferryman, Monahan 4) Noes: None Minutes of CMSD Board of Directors Regular Meeting May 22, 2008 Page 10 n INVESTMENT OVERSIGHT COMMITTEE MEETING THURSDAY, MAY 22, 2008 (DIRECTORS OOTEN AND FERRYMAN) Mr. Davis presented the discussion from the May 22, 2008 meeting, which involved the Treasurer's Report of April 30, 2008. It was reported that all the investments were called. The Committee also discussed the Cal Trust Investment Pool. Mr. Davis reported he will bring the investment policy and a resolution for consideration of adoption of the policy for the 2008/09 fiscal year to the June Regular Meeting. CR&R - RESOLUTION OF CONTRACTUAL INTERPRETATIONS FISCAL YEAR 2007 -2008 Mr. Davis reported an upcoming meeting with CR &R staff is scheduled for May 28, 2008. COUNTY OF ORANGE WASTE & RECYCLING 2007 ANNUAL REPORT • Mr. Davis distributed the Financial Statements for the June 30, 2007 year. ATTORNEY'S REPORTS DISTRICT /CCM /OCC RECYCLING CENTER AGREEMENT Mr. Burns reported the draft of the District/CCM /OCC Recycling Center Agreement is circulating and awaiting signatures. Mr. Fauth reported the Board of Trustees, who are signatories on the document, do not meet until June 19, 2008. LETTER TO CR &R REGARDING ADDITIONAL CONTAINER MONEY AND RESPONSE FROM CR &R Mr. Burns sent a letter to CR &R regarding not yet having received the additional container money. The letter was answered by CR &R and included a check in the amount of $83,091.16. • Minutes of CMSD Board of Directors Regular Meeting May 22, 2008 Page 11 REIMBURSEMENT OF COSTS FOR DISTRIBUTION OF AGENDA MATERIALS TO MEMBERS OF THE PUBLIC Mr. Burns presented four basic options with regard to reimbursement of costs for distribution of agenda materials to members of the public. Option 1, Agenda packet distributed to all who desire; Option 2, Agenda packet only distributed if paid for; Option 3, Agenda packet distributed without charge to public officials who have business related to the District; Option 4, Agenda packet distributed to any individual with an interest in the District. Director Ferryman motioned to adopt Option 3. Director Monahan seconded. Motion carried 5 -0. ORDINANCE NO. 68 SETTING FORTH CONFLICT AVOIDANCE PROCEDURES FOR THE DISTRICTS ENGINEER Mr. Burns introduced Ordinance No. 68, AN ORDINANCE OF THE BOARD OF DIRECTORS OF THE COSTA MESA SANITARY DISTRICT SETTING FORTH CONFLICT AVOIDANCE PROCEDURES FOR THE DISTRICT'S ENGINEER. Director Ferryman motioned to adopt CMSD Ordinance No. 68. Director Schafer seconded. Motion carried 5 -0. RESOLUTION NO. 2008 -750 ORDERING THAT PUBLICATION O.F ORDINANCE NO. 66 ADOPTING A PREFERENCE AND EXCEPTION FOR ENVIRONMENTALLY FRIENDLY PRODUCTS IN PURCHASING HAS OCCURRED Mr. Burns introduced Resolution No. 2008 -750, A RESOLUTION OF THE BOARD OF DIRECTORS OF THE COSTA MESA SANITARY DISTRICT ORDERING THAT PUBLICATION OF ORDINANCE NO. 66 ADOPTING A PREFERENCE AND EXCEPTION FOR ENVIRONMENTALLY FRIENDLY PRODUCTS IN PURCHASING HAS OCCURRED. Director Monahan motioned to adopt CMSD Resolution No. 2008 -750. Director Ferryman seconded. Motion carried 5 -0. RESOLUTION NO. 2008 -751 ORDERING THAT PUBLICATION OF ORDINANCE NO. 67 AUTHORIZING ACCESS TO STATE SUMMARY CRIMINAL HISTORY INFORMATION FOR EMPLOYMENT PURPOSES HAS OCCURRED Mr. Burns introduced Resolution No. 2008 -750, A RESOLUTION OF THE BOARD OF DIRECTORS OF THE COSTA MESA SANITARY DISTRICT ORDERING THAT PUBLICATION OF ORDINANCE NO. 67 AUTHORIZING ACCESS TO STATE SUMMARY CRIMINAL HISTORY INFORMATION FOR EMPLOYMENT PURPOSES HAS OCCURRED. Minutes of CMSD Board of Directors Regular Meeting May 22, 2008 Page 12 Director Ooten motioned to adopt CMSD Resolution No. 2008 -751. Director Schafer seconded. Motion carried 5 -0. LOCAL MEETINGS (Includes reports by all Directors representing CMSD) ORANGE COUNTY SANITATION DISTRICT (OCSD) Director Ferryman reported having a special meeting in which the Board discussed certain OCSD bonds. SANTA ANA RIVER FLOOD PROTECTION /AGENCY (SARFPA) President Perry presented the discussion from the SARFPA meeting. President Perry distributed a packet of information regarding the dam embankments he received at the SARFPA meeting. INDEPENDENT SPECIAL DISTRICTS OF ORANGE COUNTY (ISDOC) (DIRECTOR SCHAFER Director Schafer gave a presentation on CSDA. Director Schafer presented Director Ferryman with Chuck Davore's business card requesting a groundwater tour for his family. QUARTERLY MEETING AT MWDOC /OCWD JOINT BOARD ROOM ON THURSDAY, MAY 29, 2008 AT 11:30 A.M. ELECTION OF ISDOC REPRESENTATIVE TO LAFCO President Perry reported he is unable to attend the May 29, 2008 ISDOC meeting. Ms. Revak reported a minute excerpt was prepared enabling Director Monahan or Director Ferryman to vote on behalf of the District in the election for an ISDOC representative to LAFCO. Director Ferryman confirmed he will attend the meeting. LOCAL AGENCY FORMATION COMMISSION (LAFCO) (DIRECTOR SCHAFER) Director Schafer attended a public hearing on April 9, 2008 and the Commission denied the request to annex the south area of Santa Ana Heights and the Santa Ana Country Club to the City of Newport Beach. CALIFORNIA SPECIAL DISTRICTS ASSOCIATION (CSDA) (DIRECTOR SCHAFER) CSDA 2008 SPECIAL DISTRICTS LEGISLATIVE DAY - MAY 12, 2008 SACRAMENTO Director Schafer attended the May 12, 2008 CSDA 2008 Special Districts Legislative Day. Director Schafer attended several meetings in the Sacramento area regarding the CSDA Conference in September 2008. • • C, Minutes of CMSD Board of Directors Regular Meeting May 22, 2008 Page 13 �7 CSDA BOARD OF DIRECTORS - CALL FOR NOMINATIONS Director Schafer recommended the nomination of Dewey Ausmus, North County Cemetery District, for Seat C in Region Six. Director Ferryman motioned to accept Director Schafer's recommendation and nominated Dewey Ausmus of the North County Cemetery District for Seat C in Region Six. Director Monahan seconded. Motion carried 5 -0. CALIFORNIA ASSOCIATION OF SANITATION AGENCIES (CASA) CASA SPRING CONFERENCE AT SQUAW CREEK APRIL 23 -26) (ATTENDED BY DIRECTORS SCHAFER, OOTEN AND FERRYMAN Director Schafer reported the CASA Spring Conference at Squaw Creek was very informative and impressive. Director Schafer reported the conference consisted of a slide presentation of the City of Masdar wherein the Eastern region will have a solar area and plans to recycle a hundred percent of their waste. Director Schafer reported CASA is supporting No Drugs Down the Drain along with other organizations. OTHER MEETINGS QUALIFYING FOR REIMBURSEMENT UNDER CMSD ORDINANCE No. 55, OPERATIONS CODE SECTION 3.01.030 CHAMBER OF COMMERCE Director Schafer attended the Chamber of Commerce Legislative Committee meeting. OCCOG Director Schafer did not attend the meeting. WACO Director Schafer reported a CSDA update was given at the May 4, 2008 meeting. OLD BUSINESS There was no old business discussed. 0 Minutes of CMSD Board of Directors Regular Meeting NEW BUSINESS 2008 May 22, 2008 Page 14 Ms. Revak reported the general election will be held November 4, 2008. President Perry a�d Director Ferryman are up for reelection. Ms. Revak submitted the required information to the Orange County Registrar of Voters. Ms. Revak stated the candidates' statements are limited to 200 words, and each candidate shall pay his own costs for candidates' statement, as stated in CMSD Ordinance No. 30. Candidate filin is July 14 through August 8, 2008, 5:00 p.m. Ms. Revak also advised the Can idate Handbook is scheduled for completion the last week in June President Perry reglested rescheduling the Monday, July 21, 2008 Recycling Committee to Monday, my 14, 2008. ORAL COMMUNICATION AND DIRECTOR COMMENTS There were no oral communi ations or Director comments. President Perry adjourned the meeting o closed session at 8:20 p.m. SENTATION ON RETIREMENT FORMULA POSSIBLE NEED FOR CLOSED 6ESSION PURSUANT TO GOVERNMENT CODE 54957.6) Mr. Burns stated the Board is adjourning to close session under Government Code Section 54957.6 to meet with negotiator Mr. Hamer pertaining to all unrepresented employees of the District. The Board adjourned from Closed Session at 9:25 p.m. President Perry announced there was no action taken in the Clb\sed Session. ADJOURNMENT President Perry adjourned the meeting 9:27 p.m. Secretary President • • • Minutes of CMSD Board of Directors Regular Meeting May 22, 2008 Page 14 NEW BUSINESS ELECTION 2008 Ms. Revak reported the general election will be held November 4, 2008. President Perry and Director Ferryman are up for reelection. Ms. Revak submitted the required information to the Orange County Registrar of Voters. Ms. Revak stated the candidates' statements are limited to 200 words, and each candidate shall pay his own costs for candidates' statement, as stated in CMSD Ordinance No. 30. Candidate filing is July 14 through August 8, 2008, 5:00 p.m. Ms. Revak also advised the Candidate Handbook is scheduled for completion the last week in June 2008. Director Ooten requested rescheduling the Monday, July 21, 2008 Recycling Committee to Monday, July 14, 2008. The Recycling Meeting for July will be held on Monday, July 14, 2008 Director Ooten requested rescheduling the Thursday, July 24, 2008 Regular Board meeting. The Regular Board of Directors meeting for July will be held on Wednesday, July 16, 2008 ORAL COMMUNICATIONS AND DIRECTOR COMMENTS There were no oral communications or Director comments. President Perry adjourned the meeting to closed session at 8:20 p.m. PRESENTATION ON OPTIONS FOR CHANGING EMPLOYEES' CALPERS RETIREMENT FORMULA (POSSIBLE NEED FOR CLOSED SESSION PURSUANT TO GOVERNMENT CODE 54957.6) Mr. Burns stated the Board is adjourning to closed session under Government Code Section 54957.6 to meet with negotiator Mr. Harriers pertaining to all unrepresented employees of the District. The Board adjourned from Closed Session at 9:25 p.m. President Perry announced there was no action taken in the Closed Session. ADJOURNMENT President Perry adjourned the meeting 9:27 p.m. Secretary President • • COSTA MESA SANITARY DISTRICT MINUTES OF SEWER SYSTEM COMMITTEE MEETING JUNE 11, 2008 CALL TO ORDER Board members of the Costa Mesa Sanitary District met in Committee session on June 11, 2008, at 11:30 a.m. at 628 W. 19th Street, Costa Mesa. DIRECTORS PRESENT: DIRECTORS ABSENT: STAFF PRESENT: OTHERS PRESENT: MONTHLY SPILL STATISTICS Director Monahan called the meeting to order at 11:35 a.m. Art Perry; Gary Monahan; Arlene Schafer Bob Ooten; Jim Ferryman Robin B. Hamers, Manager /District Engineer; Thomas Fauth, Assistant Manager; Joan Revak, Board Secretary/District Clerk /Program Manager; Sherry Kallab, Management Analyst; Joe Limon, Inspector; Debbie Bjornson, Permit Processing Specialist; Janel Jackson, Office Specialist ll; Paul Guzman, Inspector; Karl Dulake; Maintenance Supervisor None Mr. Fauth presented the overall Sanitary Sewer Overflow (SSO) statistics for 2008 noting no reportable spills since May 5, 2008. Mr. Fauth reported that some controlled clean outs did occur on private property and that those incidents are not required to be reported if they do not exceed 1000 gallons, do not flow into the right of way and do not enter into surface waters. Mr. Fauth reported on a new method of pipe repair. Mr. Fauth and Karl Dulake met with representatives from Thortex West whose product offers the capability of lining any size or type of pipeline. The product is applied by computer controlled spray -on in any thickness desired by the customer. The spray on method eliminates having to cut out the interior lining for lateral attachments. Mr. Fauth referred to photographs in the committee packet of the District pipeline located at Fair Dr. and Harbor and noted the Thortex West representatives were asked to explain how they would clean the pipe of the build up and if they would be able to spray the pipe COSTA MESA SANITARY DISTRICT MINUTES OF BOARD OF DIRECTORS SEWER SYSTEM COMMITTEE MEETING ; JUNE 11, 2008 PAGE 2 effectively to allow continued flow. Mr. Fauth also ask if the company would warranty their work. Mr. Hamers noted the Fair and Harbor pipeline is number one on the District's hot spot list and that staff is reviewing methods to repair the line. BACKCHARGES STATUS The Committee reviewed the "CMSD Sanitary Sewer Overflow Back charges" spreadsheet Every letter includes CMSD General Counsel guideline statements and. addressees are given 30 days to respond. $33,562.32 (87 %) has been received to date while $5,5226.24 (13 %) remains outstanding. Mr. Fauth informed the committee of a telephone conversation with a representative of Inka Grill, in which he explained the -fact that fees are due to the District in addition to $4000. in fees that were paid directly to C &R Drains. Ms. Kallab noted that a non - payment letter had been sent to Travelodge and payment is expected to be received any day. Staff will coordinate with the SCE Utilities Coordination Meeting representative concerning collecting $1702.10 from SCE to recover repair costs for the damage to the District HQ lateral line PROJECT #129 BRISTOL STREET SEWER - UPDATE ON DESIGN PHASE Mr. Hamers reported that the plans are 100% complete and have been delivered to required agencies. The District will be upsizing the line from 8" pipe to 15 ".and the project will be going out for bid as soon as approval from the three agencies is complete. PROJECT #164 MISCELLANEOUS SEWER WORK - POTENTIAL ADAMS P.S. WORK; VICTORIA AT HARBOR WORK Mr. Hamers updated the committee regarding needed repairs for Adams Pump Station. Mr. Dulake described the pump history noting that the records show the pump was installed in 1978. The volutes and impellers are worn and the cost to replace them is about 2/3rds the cost of a new pump. In addition, the pipes are flaking and one has a break. Mr. Dulake recommended that the pump station be remodeled. Mr. Hamers reported that the City of Costa Mesa is in a repave project at Victoria and Harbor which is the 2nd hot spot on the District list A meeting is scheduled this afternoon to discuss the design phase. The project will be completed prior to August when the City repaves the intersection. PROJECT #168 IRVINE PUMPING STATION RELOCATION - UPDATE ON CONSTRUCTION & EXTENSION OF COUNTY LIMITS OF WORK Mr. Hamers reported the pump station is 100% complete. Photographs of the station were provided. Director Perry asked for an update regarding the parking lot damage. Mr. Hamers stated that the contractor's insurance company is responsible and the District will be withholding final payment to the contractor until the issue is resolved. Mr. Hamers • C, COSTA MESA SANITARY DISTRICT jfix �ys MINUTES OF BOARD OF DIRECTORS SEWER SYSTEM COMMITTEE MEETING JUNE 11, 2008 PAGE 3 noted that the project was complicated and that staff had done an awesome job. An important issue was brought to the committee's attention regarding Orange County's plan to widen a section of Mesa Drive Mr. Hamers commented that the pipeline in the section of Mesa Drive being widened is an aged 10" pipeline that needs replacement. The committee reviewed a bid by GCI Construction in the amount of $136,840.00 to replace the 10" line with 12" PVC. Director Monahan, Perry and Schafer supported staff findings the pipe should be replaced and that it is in the best interest of the public to bypass the bid process in order to complete the job before the Orange County widening project, subject to attorney approval. The recommendation was made to place the item on the next Board Meeting Agenda for Board approval Director Monahan stated that he would not be attending the next Board meeting and would like it noted for the record that he gives his approval. Director Perry asked staff to check on placing an additional removable pole in front of the Irvine- Tustin pump station for protection. PROJECT #170 PREPARE EMERGENCY RESPONSE PLANS for PUMPING STATIONS Mr. Hamers informed the committee staff is preparing emergency response plans, for the pump stations that will not be abandoned with Project 101, in the event of an earthquake where the force mains are severed requiring the effluence to be trucked ® PROJECT #175 OCSD GRANT - TELEVISING CMSD SEWER LINES Staff reported televising is 82% complete. PROJECT #186 - SEWER LATERAL ASSISTANCE PROGRAM Mr. Hamers reported all submitted videos are in progress. Ms. Jackson advised that she will be revising the current spreadsheet from one sheet to multiple sheets to allow a larger font size. It was noted that the program reimbursements have now gone above the $100,000 original budget. PROJECT #187 - DISTRICT YARD UPDATE - LEED GOLD STANDARD Mr. Hamers updated the committee that all plans will be delivered to the City by Monday of next week for plan check. CONSTRUCTION/MAINTENANCE ACTIVITIES The committee reviewed photographs and inspection reports of various locations in the District and discussed tap -in intrusion, tree roots, offset joint repair, debris cleanup and manhole adjustments staff has completed. Director Monahan asked that photographs of tree roots be saved for the next City Liaison meeting. COSTA MESA SANITARY DISTRICT s. MINUTES OF BOARD OF DIRECTORS SEWER SYSTEM COMMITTEE MEETING y r JUNE 11, 2008 F' PAGE 4 PUBLIC COMMENTS There were no public comments. ADJOURNMENT Director Monahan adjourned the meeting at 12:38 p.m. SECRETARY PRESIDENT • r� L_J r� • COSTA MESA SAaCrz�Y DisTRxT ... an Independent Special District Memorandum To: Board of Directors From: Debbie Bjornson Date: June 1, 2008 Subject: REFUND REQUEST FOR BOARD APPROVAL There are no refund requests for the month of May 2008. De bie Bjornson Permit Processing Specialist Protecting our community's Health by providing solid waste and sewer collection services costamesasanitarydistrict. org gANITAJt i C� pone Costa Mesa Sanitar,\q s ■ ■ �/ ORpORaT� ... an Inbepenbent Special District Board of Directors Art Perry Arlene Schafer Bob Ooten James Ferryman Gary Monahan Staff Robin B. Hamers Manager District Engineer (949) 631 -1731 Thomas A. Fauth Assistant Manager Joan Revak W oard Secretary gram Manager Clerk of the District Alan R. Burns Legal Counsel Marcus D. Davis Treasurer /Director of Finance Phone (949) 645 -8400 Fax (949),650-2253 Address 628 W. 19th Street Costa Mesa, CA 92627 -2716 to ot Printed on Recycled Paper June 1, 2008 Board of Directors Costa Mesa Sanitary District 628 W. 19th Street Costa Mesa, CA 92627 -2716 SUBJECT: TRASH OCCUPANCY COUNT Dear Board of Directors: There has been an increase of 5 units for the occupancy report for solid, waste collection as of June 1, 2008; therefore, the total occupancy count for June is 21,469 Staff recommends the following: 1. The Board of Directors accepts the occupancy count as presented using 21,469 as the correct number of units. 2. The Board of Directors directs staff to prepare a warrant to Costa Mesa Disposal for June collection based on this occupancy report so long as the contractor fulfills the obligations of the agreement. Said payment in the amount of $196,557.28 to be ratified on the July 2008 warrant list. Sincerely, a, W I Thomas A. Fau Assistant Manager cc: Costa Mesa Disposal Debbie Bjornson Permit Processing Specialist Protecting our communitvp %ealtb 6N providing solid waste and sewer collection services. www.emsbea.gov A.P.N. No. ADDRESS OCCUPANCY CHANGES MAY 2008 EXISTING STATUS CHANGE NEEDED CHANGED OCCUPANCY 934 - 840 -35 2233 Fairview Rd. #R New service I units Using curbside May -08 1 934 - 840 -29 2233 Fairview Rd. #L New service I unit using curbside May -08 1 439 - 441 -07 301 Canoe Pond New service 1 unit using curbside May -08 I 25- 203 -04 232 Ogle St. #B New service I unit using curbside May -08 1 426- 132 -18 172 Merrill P1. New service Iunits using curbside May -08 I Total units added for May 2008 5 0 0 0 0 0 0 WDR Reported Spill Data OCCURRENCE REPORT SUMMARY 6/13/2008 5/5/2008 Sanitary Sewer Overflow Occurrence Report Summary, 2008 SSO EVENT ID Private District Est Total Spill Completely Uncontained Est # Private Gallons Spilled Uncontained Est # Public Gallons Spilled Date Event Line Line # Gallons Contained ? into Storm drain into Storm drain 1/2/2008 PRIVATE Pump Station Failure,151 Kalmus Dr, CopperTree Bus Park; 80025 2,000 N 1600 1/20/2008 Sea Bluff PS Air Bubbler Failure; 30 Sea Terrace Lane; 80575 113 N 113 1/28/2008 Roots Blocked Main Line, CCM Cleaned Site, 1939 Sanderlin Ctr; 81341 20 Y 2/7/2008 FOG Blocked Main Line Siphon on Paularino, 3012 -3036 Enterprise; 81171 55 N 5 2/26/2008 Debris & Roots Blocked Main Line, 2040 President Place; 81613 450 Y 3/18/2008 Grease blocked PRIVATE Lateral - Yardhouse - 1875A Newport E 82152 1 2,100 N 1800 3/18/2008 Roots /Debris Blocked PRIVATE Lateral, 700 W 16th St 82153 37 N 37 4/3/2008 President PS -SCE Transformer, 2034 President PI, PS MH to Park 82546 360 Y 5/5/2008 PRIVATE Above Ground Clean Out Broken - AMTEK, 960 W 16t 83276 20 N 20 KEY: GREASE 1 2 1 1 1 ROOTS 3 1 2 PUMP STN 2 OTHER 2 2 TOTALS 7 4 5 Total # Gallons 5,155F 1,580 3,4571 118 Percentages 100.00% 30.65% 1 67.06% 1 2.29% CMSD Staff: 949 - 645 -8400 1 of 1 • 0 COSTA MESA SANITARY DISTRICT MINUTES OF HUMAN RESOURCES MEETING MAY 21, 2008 The Costa Mesa Sanitary District Staff met at 11:00 a.m. at 628 W. 19th Street, Costa Mesa. Staff Present: Rob Hamers, Tom Fauth, Joan Revak, Sherry Kallab, Teresa Gonzalez, Denise Gilbert, Debbie Bjornson, Janel Jackson, Kaitlin Tran, Karl Dulake, Tim Henson, Joel Ortiz, Ron Shef CMSD Staff met to discuss the following: CalPERS Issues Costa Mesa Sanitary District employees met to continue discussion on CalPERS retirement benefit changes under consideration. Mr. Hamers noted the agenda for the regular Board of Directors meeting on May 22, 2008 calls for a closed session by the Board on this subject. It was agreed Staff would be present at the meeting at 5:30 p.m., with the exception of Ms. Kallab who will be on vacation, to witness information presented to the Board in open session. The Treasurer will present data on the effect on the budget of revising the CalPERS formula to 2.5% @ 55 or 2.7% @ 55 in closed session. The next HR meeting will be held on Wednesday, May 28, 2008 at 11:30 a.m. The meeting was adjourned at 11:45 a.m. • Costa Mesa Sanitary District Minutes of Safety /Loss Control Committee Meeting Present Rob Hamers Tom Fauth Joan Revak Karl Dulake Teresa Gonzalez Paul Guzman Joe Limon Denise Gilbert Kaitlin Tran JanelJackson Tim Henson Joel Ortiz Absent Sherry Kallab Debbie Bjornson Ron Shef Discussion: May 21, 2008 Manager /District Engineer Assistant Manager Board Secretary/Program Manager /Clerk of the District Maintenance Supervisor Accountant CMSD Senior Inspector CMSD Inspector Public Outreach Coordinator Accounting Specialist Office Specialist Maintenance Worker Maintenance Worker Management Analyst Permit Processing Specialist Ordinance Enforcement Officer I. Calendar year 2008 Sewer System Overflow (SSO) Data Review Following review of the February 20, 2008 Safety /Loss Control Committee Meeting Minutes, Staff reviewed the 2008 SSO Spill Data Summary. Mr. Fauth presented the spills year -to -date spreadsheet and discussed the causes of the nine spills. There are two Fats, Oils and Grease (FOG) caused spills, three root - caused spills and four spills due to other events including SCE power failures and pump station malfunctions. The spills are categorized as five public spills and four private spills. For calendar year 2008 to date, 118 gallons of sewage has been lost from the public sewer system into the environment. 0 II. District Headquarters (HQ) and New District Yard Security Mr. Fauth reviewed HQ Safety and Security concerns. Mr Fauth emphasized the need for each employee to remain accountable for door keys, removing trash, clutter and tripping hazards from hallways, to turn off computers at the Safety /Loss Control Committee Minutes May 21, 2008 end of the business day to prevent unauthorized access, to tie down window blind ropes to prevent unnecessary intrusion notifications and to keep the front door unlocked only during business hours. Bay Alarm, the company providing security for the District HQ, will be invited to discuss the District Yard security options and provide recommended options. HQ parking stall signs are planned to be installed with the construction of the District Yard. Mr Fauth will provide the update to the District Yard architect, RTA. Ill. District HQ Emergency Exercise Staff completed the Emergency Exercise on February 27, 2008 at 10 a.m. Mr Fauth informed Staff the City of Costa Mesa sponsored Disaster Preparedness Committee is planning to participate on a large scale in the Golden Garden Emergency Exercise scheduled for November 14, 2008. Additionally, an hour- long SCE power outage occurred May 19, 2008 throughout southwest Costa Mesa affecting two District pump stations and the District HQ. District HQ computer systems, computers and servers lost power due to the time limitations on the UPS systems. The only way to prevent future long duration power outages is to install a generator which is not feasible at the HQ but is planned to be installed at the District Yard. Mr Fauth will prepare a recall roster for events when emergency contact is needed. Mr Fauth reminded Staff all employees are expected to report to work during emergencies such as natural disasters after families are safe and secure. Each employee should prepare a home emergency response kit or "kit bag" for such emergencies including toiletries, change of clothes, bottled water and energy food. IV. CMSD Sewer Cleaning Crew Mr. Fauth and Mr. Dulake confirmed the maintenance crew documents regular safety meetings held biweekly. The District contributed $175 to each crew member for the purchase of safety boots and each crew member has purchased their first pair of safety boots. Mr Dulake demonstrated the reflective safety jackets and vests to be ordered in yellow and lime green. The crew and two inspectors exercised the use of the tripod system for confined space entry during the prior week. Ms Jackson will take photographs of the crew and inspectors to prepare identification cards. Ms Gilbert will order directional signs for cones to be used in traffic control scenarios. The next meeting is tentatively planned for August 20, 2008 at 10:00 a.m. • 2 • COSTA MESA SANITARY DISTRICT MINUTES OF HUMAN RESOURCES MEETING MAY 289 2008 The Costa Mesa Sanitary District Staff met at 11:30 a.m. at 628 W. 19th Street, Costa Mesa. Staff Present: Rob Harriers, Tom Fauth, Joan Revak, Sherry Kallab, Teresa Gonzalez, Denise Gilbert, Debbie Bjornson, Janel Jackson, Karl Dulake, Ron Shef CMSD Staff met to discuss the following: CaIPERS Issues Costa Mesa Sanitary District employees met to continue discussion on CalPERS • retirement benefit changes under consideration. Mr. Harriers reported the Board, at its closed session at the regular Board meeting on May 22, 2008, made the decision to postpone a decision on changes to the CalPERS retirement formula and wil( have further discussions prior to December 2008. Mr. Harriers also informed Staff the Board of Directors directed him to conduct an efficiency study evaluation before going forward with changes to the CalPERS retirement formula. According to Mr. Harriers, the Board is concerned with overtime and Staff efficiency. Mr. Hamers will be scheduling interviews with all of Staff on their work efficiency on a daily basis and utilizing Staff to perform to the fullest extent of their capabilities. The meeting was adjourned at 12:30 p.m. 0 COSTA MESA SANITARY DISTRICT MINUTES OF HUMAN RESOURCES MEETING JUNE 18, 2008 The Costa Mesa Sanitary District Staff met at 11:00 a.m. at 628 W. 19th Street, Costa Mesa. Staff Present: Rob Hamers, Tom Fauth, Joan Revak, ,Teresa Gonzalez, Denise Gilbert, Debbie Bjornson, Janel Jackson, Kaitlin Tran, Karl Dulake, Tim Henson, Joel Ortiz CMSD Staff met to discuss the following: CaIPERS Issues Costa Mesa Sanitary District employees met to continue discussion on CalPERS retirement benefit changes under consideration. Mr. Hamers reminded Staff the Board of Directors directed him to conduct an efficiency study evaluation before going forward with potential changes to the CalPERS retirement formula. All employees were interviewed and the study is underway. Mr. Hamers emphasized to employees the importance of working to the fullest extent of their capabilities. In an effort to ensure CMSD employees understand the impact of changing the CalPERS formula, District Staff prepared a summary of retirement income for each employee at various retirement ages using the following formulas: 2% @ 55, 2.5% @ 55 and 2.7% @ 55. Mr. Fauth further explained the impact of each of the formulas and the impact of an employee "buy -in" or contribution. Mr. Fauth explained the purpose of an employee "buy -in" is in a situation where employees have been at an agency for thirty years. By changing the formula, the Agency incurs significantly increased costs and . attempts to have new and long -term employees fund these increased costs. In the case of the CMSD, the CalPERS plan has only been active for four years so changing the formula does not incur these costs but would cause significant employee contribution costs over the long term. A vote was taken on whether the CMSD employees were in favor of an employee "buy -in" or contribution to the CalPERS retirement plan and the vote was 9 -0 opposed to any employee contribution into the CalPERS retirement plan regardless of the formula. The cost of a "buy -in" to employees places the break -even point too far into the future. The meeting was adjourned at 12:30 p.m. COSTA MESA ,$�PTAiZYDIS9RICT PROJECT STATUS REPORT June 2008 Project 1112100 -101 West Side Pumping Station Abandonment Directors Ferryman and Ooten along with Manager /District Engineer Rob Hamers, Assistant Manager Tom Fauth and Inspector Paul Guzman met with OCSD General Manager Jim Ruth and executive engineering staff on March 29, 2007 to discuss OCSD's participation in the project. It was agreed that the two agencies would work together to determine an approximate project cost for a regional facility and then meet again to discuss the feasibility. The cost estimate has been prepared and is being considered by both agencies. The CMSD updated its costs of the local sewer lines and confirmed the ability to fund the projects. A letter was sent to OCSD requesting the regional facility become a formal OCSD. project and the letter was favorably received. The project appears in OCSD's planning documents. Project 1112100 -129 Bristol Street Sewer The County of Orange plans on widening Irvine Avenue from Bristol Street to University Drive, which will cause relocation of the CMSD Irvine Pumping Station. The District can upgrade the station to a level able to serve the redevelopment of the area. The upgrade alleviates the need for the Bristol Street Pump Station and the project can be reduced to construction of a new gravity sewer only. These findings were submitted to the Orange County Development Agency (OCDA) and as requested the Sanitary District prepared a new three party agreement reflecting these findings. The agreement has been signed by the Sanitary District, the City of Newport Beach, and OCDA. The design phase is in progress. Project 1112100-135 Reconstructing Force Main for Elden Pumping Station Phase 11 Construction was completed in 1995 and the State Department of General Services (DGS) transmitted the sewer easement. The easement has been recorded and distributed to all parties. Project 1112100 -159 Televising Sewer Lines Areas are televised as needed, particularly for the fats, oils, and grease (FOG) program. Project 1112100 -168 Irvine Pumping Station Relocation Construction of the pumping station is 100% complete although the adjacent parking lot asphalt paving, wall, and slope were damaged by the contractor during construction. Once the repair is resolved, the project will be completed. Project 1112100-170 Prepare Emergency Response Plans for Pumpinq Stations Now that the location of the District Yard has been resolved as well as the makeup of the CMSD field crews, the emergency response plans may be completed. Work is progressing. Project 1112100-171 Irvine Pumping Station Force Main Rehabilitation -Phase I The design phase is continuing. Project 1112100 -175 OCSD Cooperative Projects Grant - Televising CMSD Sewer Lines The televising is continuing and is scheduled for completion by June 30, 2009. Project 1112100 -180 WDR Grease Control Program Phase IV The project is continuing. Project 1112100-186 Sewer Lateral Assistance Program The project is continuing. Additional funding was approved by the Board of Directors at the April 2008 regular meeting. Proiect 1112100 -187 New Corporate Yard at 174 W. Wilson Street The design kickoff meeting was February 13, 2008. Construction plans will be submitted to the City of Costa Mesa in mid June 2008. L_ J Protecting our community's health dy providug soli! waste andsewer collection services. www.cmsdra.gov r General Ledger Balance Sheet User: tgonzalez Printed: 06/04/2008 - 4:58 P Period Ending I 1 Fiscal Period 11, 2008 Description is Solid Waste Fund Assets Cash in Bank Accounts Receivable Charges /Taxes Receivable Total Assets Liabilities Compensated Absences Payable Total Liabilities Fund - Balance Reserved for Life Insurance Reserve for Operating Unreserved Undesignated RE Total Fund - Balance Retained Earnings: Total Fund Balance and Retained Earnings: Total Liabilities, Fund - Balance and Retained Earnings: COSTA 911ESA SiWIT}1 RT 1�7► IST ICT ... M Independent Speciad oistrict Amount 3,630,406.34 20,000.00 50,040.79 3,700,447.13 3,975.06 3,975.06 25,000.00 1,350,000.00 1,174,267.58 2,549,267.58 1,147,204.49 3,696,472.07 3,700,447.13 GL - Balance Sheet ( 06/04/2008 - 4:58 PM ) Page 1 Description Amount Liquid Waste Fund 12,753.85 Assets 35,775.57 Cash In Bank 5,690,416.61 Petty Cash/Change Funds 700.00 Accounts Receivable 3,622.64 Charges /Taxes Receivable 8,812.61 Due From Other Governments 320,618.15 Warehouse Inventory 7,157.05 Land 77,964.00 Property Rights 4,025.00 Building & Structures 1,342,297.29 Subsurface Sewer Lines 23,926,583.47 Office Furniture & Equipment 286,353.45 Machinery & Equipment 569,925.96 Vehicles 182,275.00 Construction In Progress 396,904.47 Accumulated Deprec - Vehicles (26,635.00) Accumulated Deprec - Buildings (378,359.96) Accum Deprec - Subsurface Line (11,706,518.21) Accumulated Deprec - Office Eq (42,952.97) Accumulated Deprec - Equipment (267,135.95) Total Assets 20,396,053.61 Liabilities Accounts Payable 12,753.85 Compensated Absences Payable 35,775.57 Deposits Payable 83,494.00 PERS Medical 5,826.38 Life/AD &D Insurance 106.32 Long -Term Disability 603.77 Dental Insurance 187.52 Employee Insurance 1,084.31 Deferred Compensation - 457 225.00 Deferred Medical -RHS- Employee 490.84 Due to OCSD 3,628.16 Total Liabilities 144,175.72 Fund - Balance Reserved for Capital Outlay 5,132,368.59 Investment in Fixed Assets 14,363,225.00 Reserve for Operating 375,796.35 Total Fund - Balance 19,871,389.94 0 GL - Balance Sheet ( 06/04/2008 - 4:58 PM ) Page 2 • • Description Retained Earnings: Total Fund Balance and Retained Earnings: Total Liabilities, Fund - Balance and Retained Earnings: Amount 380,487.95 20,251,877.89 20,396,053.61 GL - Balance Sheet ( 06/04/2008 - 4:58 PM ) Page 3 Description Amount Sewer Construction Fund Assets Cash and Investments 100,000.00 Total Assets 100,000.00 Liabilities Deposits Payable 100,000.00 Total Liabilities 100,000.00 Retained Earnings: 0.00 Total Fund Balance and Retained Earnings: 0.00 Total Liabilities, Fund - Balance and Retained Earnings: 100,000.00 • • GL - Balance Sheet ( 06/04/2008 - 4:58 PM ) Page 4 Description Amount Facilities Revolving Fund •Assets Casb and Investments Total Assets Fund - Balance Secured Retained Earnings Total Fund - Balance • • Retained Earnings: Total Fund Balance and Retained Earnings: Total Liabilities, Fund - Balance and Retained Earnings: 2,124,725.14 2,124,725.14 3,025,424.67 3,025,424.67 (900,699.53) 2,124,725.14 2,124,725.14 GL - Balance Sheet ( 06/04/2008 - 4:58 PM ) Page 5 Genl Ledger Revenue vs. Expenses by Account Type User: tgonzalez Printed: 06/04/2008 - 4:59 Period 11, 2008 Full Year Budget r COSTA WE SA SjWITj4 R,TY DISTRI ... as Independent Speciad ois€rid 11/12 Account Description Budget Period Amount YTD Amount YTD Variance Budg Amt % Budg Expended 10 Solid Waste Fund REVENUE 169,400.00 21,179.09 119,178.92 50,221.08 155,283.37 70.35 Property Taxes 50,000.00 7,170.48 205,575.14 - 155,575.14 45,833.37 411.15 License & Permits 0.00 0.00 0.00 0.00 0.00 0.00 From Use Of Money 75,000.00 - 37,587.54 184,784.13 - 109,784.13 68,750.00 246.38 From Other Agencies 0.00 0.00 0.00 0.00 0.00 0.00 Charges For Services 150,000.00 83,143.68 93,507.38 56,492.62 137,500.00 62.34 Special Assessment Charges 5,106,000.00 92,339.41 4,904,859.23 201,140.77 4,680,500.00 96.06 Other Revenue 25,000.00 0.00 37,396.10 - 12,396.10 22,916.63 149.58 Other Financing Sources 0.00 0.00 0.00 0.00 0.00 0.00 Non Operating Revenue 0.00 0.00 0.00 0.00 0.00 0.00 Gain/Loss on Asset 0.00 0.00 0.00 0.00 0.00 0.00 REVENUE Totals: 5,406,000.00 145,066.03 5,426,121.98 - 20,121.98 4,955,500.00 100.37 EXPENSES 10- 100000 Solid Administration Salary & Benefits 169,400.00 21,179.09 119,178.92 50,221.08 155,283.37 70.35 Professional Services 114,600.00 6,706.23 56,030.91 58,569.09 105,050.00 48.89 Recycling & Disposal 4,850,000.00 391,174.57 4,013,356.86 836,643.14 4,445,833.37 82.75 Other Contract Services 20,430.00 115.34 21,440.55 - 1,010.55 18,727.50 104.95 Materials & Supplies 24,700.00 10,956.89 13,785.23 10,914.77 22,641.63 55.81 Professional Development 15,720.00 560.10 12,783.92 2,936.08 14,410.00 81.32 Liability Insurance 6,500.00 0.00 6,161.19 338.81 5,958.37 94.79 Utilities 2,600.00 108.04 1,817.21 782.79 2,383.37 69.89 Fixed Assets 0.00 0.00 0.00 0.00 0.00 0.00 Other Financing Uses 0.00 0.00 0.00 0.00 0.00 0.00 Non Operating - Other 144,500.00 0.00 0.00 144,500.00 132,458.37 0.00 10- 100000 Totals: 5,348,450.00 430,800.26 4,244,554.79 1,103,895.21 4,902,745.87 79.36 GL - Revenue vs Expenses (06/04/2008 - 4:59) Page I 7 T �1 0 Account Description Budget Period Amount YTD Amount YTD Variance 11/12 0 Budg Amt % Budg Expended 10- 100001 Sharps Program Special Programs 10,000.00 624.83 11,378.35 - 1,378.35 9,166.63 113.78 10- 100001 Totals: 10,000.00 624.83 11,378.35 - 1,378.35 9,166.63 113.78 10- 100002 Household Hazardous Waste Special Programs 20,000.00 72.00 5,362.50 14,637.50 18,333.37 26.81 10- 100002 Totals: 20,000.00 72.00 5,362.50 14,637.50 18,333.37 26.81 10- 100003 Telephone Book Recycling Special Programs 16,000.00 0.00 16,409.81 - 409.81 14,666.63 102.56 10- 100003 Totals: 16,000.00 0.00 16,409.81 - 409.81 14,666.63 102.56 10- 100004 Large Item Pick -up Special Programs 5,000.00 0.00 0.00 5,000.00 4,583.37 0.00 10- 100004 Totals: 5,000.00 0.00 0.00 5,000.00 4,583.37 0.00 10- 100005 Used Tire Roundup Special Programs 800.00 0.00 1,022.25 - 222.25 733.37 127.78 10- 100005 Totals: 800.00 0.00 1,022.25 - 222.25 733.37 127.78 10- 100008 Educational Tours Special Programs 5,000.00 0.00 189.79 4,810.21 4,583.37 3.80 10- 100008 Totals: 5,000.00 0.00 189.79 4,810.21 4,583.37 3.80 EXPENSES Totals: 5,405,250.00 431,497.09 4,278,917.49 1,126,332.51 4,954,812.50 79.16 10 Totals: 750.00 286,431.06 1,147,204.49 - 1,146,454.49 687.50 ? ? ? ? ? ?? GL - Revenue vs Expenses (06/04/2008 - 4:59) Page 2 GL - Revenue vs Expenses (06/04/2008 - 4:59) Page 3 ! 7 Od 11 /><i Account Description Budget Amount YTD Amount YTD Variance Budg Amt o Budg Expended 20 Liquid Waste Fund REVENUE Property Taxes 0.00 0.00 0.00 0.00 0.00 0.00 License & Permits 25,000.00 495.00 4,675.00 20,325.00 22,916.63 18.70 From Use Of Money 265,000.00 53,070.29 159,795.96 105,204.04 242,916.63 60.30 From Other Agencies 0.00 0.00 0.00 0.00 0.00 0.00 Charges For Services 260,000.00 2,395.87 48,723.38 211,276.62 238,333.37 18.74 Special Assessment Charges 4,049,400.00 73,500.40 4,156,713.98 - 107,313.98 3,711,950.00 102.65 Other Revenue 0.00 2,254.35 3,790.12 - 3,790.12 0.00 0.00 Other Financing Sources 0.00 0.00 0.00 0.00 0.00 0.00 Non Operating Revenue 0.00 0.00 0.00 0.00 0.00 0.00 Gain/Loss on Asset 0.00 0.00 0.00 0.00 0.00 0.00 REVENUE Totals: 4,599,400.00 131,715.91 4,373,698.44 225,701.56 4,216,116.63 95.09 EXPENSES 20- 200000 Liquid Administration Salary & Benefits 722,500.00 77,764.64 562,461.70 160,038.30 662,291.63 77.85 Professional Services 377,300.00 25,464.27 311,750.82 65,549.18 345,858.37 82.63 City Contract 0.00 0.00 0.00 0.00 0.00 0.00 Other Contract Services 74,270.00 1,038.06 69,775.93 4,494.07 68,080.87 93.95 Materials & Supplies 49,400.00 2,312.93 42,660.85 6,739.15 45,283.37 86.36 Professional Development 78,680.00 5,027.33 56,499.19 22,180.81 72,123.37 71.81 Liability Insurance 70,000.00 0.00 55,450.65 14,549.35 64,166.63 79.22 Utilities 23,800.00 1,332.38 18,697.57 5,102.43 21,816.63 78.56 Fixed Assets 0.00 0.00 0.00 0.00 0.00 0.00 Other Financing Uses 0.00 0.00 0.00 0.00 0.00 0.00 Non Operating - Other 0.00 0.00 0.00 0.00 0.00 0.00 20- 200000 Totals: 1,395,950.00 112,939.61 1,117,296.71 278,653.29 1,279,620.87 80.04 20- 200001 Sewer Maint Liability. Insurance 13,000.00 0.00 7,482.61 5,517.39 11,916.63 57.56 Sewer Maint - Salary/Benefit 205,400.00 29,418.56 140,586.51 64,813.49 188,283.37 68.45 Sewer Maint Operations 859,250.00 101,945.60 549,593.99 309,656.01 787,645.87 63.96 20- 200001 Totals: 1,077,650.00 131,364.16 697,663.11 379,986.89 987,845.87 64.74 20- 200429 Bristol Pump Station Capital Improvement Program 21,238.00 0.00 20,821.96 416.04 19,468.13 98.04 GL - Revenue vs Expenses (06/04/2008 - 4:59) Page 3 r a • 1.1/12 Account Description Budget Period Amount YTD Amount YTD Variance Budg Amt % Budg Expended 20- 200429 Totals: 0.00 20,821.96 416.04 19,468.13 98.04 21,238.00 20- 200449 Sinking Fd/Future Sewer Lines Capital Improvement Program 1,795,805.00 0.00 0.00 1,795,805.00 1,646,154.62 0.00 20- 200449 Totals: 1,795,805.00 0.00 0.00 1,795,805.00 1,646,154.62 0.00 20- 200456 Earthquake /Major Emer Swr Rep Capital Improvement Program 1,000,000.00 0.00 0.00 1,000,000.00 916,666.63 0.00 20- 200456 Totals: 1,000,000.00 0.00 0.00 1,000,000.00 916,666.63 0.00 20- 200459 Televising Swr Lines Capital Improvement Program 35,189.00 0.00 7,020.00 28,169.00 32,256.62 19.95 20- 200459 Totals: 35,189.00 0.00 7,020.00 28,169.00 32,256.62 19.95 20- 200464 Misc. Swr Work/Manhole Adj. Capital Improvement Program 312,752.00 6,355.99 155,237.53 157,514.47 286,689.37 49.64 20- 200464 Totals: 312,752.00 6,355.99 155,237.53 157,514.47 286,689.37 49.64 20- 200468 Tustin Pump Stn Remodel Capital Improvement Program 1,930,879.00 183,170.80 1,670,819.12 260,059.88 1,769,972.38 86.53 20- 200468 Totals: 1,930,879.00 183,170.80 1,670,819.12 260,059.88 1,769,972.38 86.53 20- 200470 Emerg Response Plan Pump Stn Capital Improvement Program 26,600.00 0.00 0.00 26,600.00 24,383.37 0.00 20- 200470 Totals: 26,600.00 0.00 0.00 26,600.00 24,383.37 0.00 20- 200471 Tustin Main # 171 Capital Improvement Program 40,000.00 0.00 0.00 40,000.00 36,666.63 0.00 GL - Revenue vs Expenses (06/04/2008 - 4:59) Page 4 Account ® Description Budget Period Amount YTD Amount YTD Variance 0 J 11/12 • Budg Amt % Budg Expended 20- 200471 Totals: 40,000.00 0.00 0.00 40,000.00 36,666.63 0.00 20- 200473 SC Plaza Stn Force Main Replac Capital Improvement Program 2,870.00 0.00 0.00 2,870.00 2,630.87 0.00 20- 200473 Totals: 2,870.00 0.00 0.00 2,870.00 2,630.87 0.00 20- 200575 OCSD Grant Capital Improvement Program 449,389.00 12,542.12 137,428.94 311,960.06 411,939.88 30.58 20- 200575 Totals: 449,389.00 12,542.12 137,428.94 311,960.06 411,939.88 30.58 20- 200601 Westside Abandonment #101 Capital Improvement Program 254,381.00 0.00 4,440.00 249,941.00 233,182.62 1.75 20- 200601 Totals: 254,381.00 0.00 4,440.00 249,941.00 233,182.62 1.75 20- 200676 WDR Phase III #176 Capital Improvement Program 23,487.00 0.00 3,122.91 20,364.09 21,529.75 13.30 20- 200676 Totals: 23,487.00 0.00 3,122.91 20,364.09 21,529.75 13.30 20- 200677 Capital Facility Aq #177 Capital Improvement Program 103,374.00 0.00 0.00 103,374.00 94,759.50 0.00 20- 200677 Totals: 103,374.00 0.00 0.00 103,374.00 94,759.50 0.00 20- 200678 Replace Sewer Bypass #178 Capital Improvement Program 26,723.00 0.00 0.00 26,723.00 24,496.12 0.00 20- 200678 Totals: 26,723.00 0.00 0.00 26,723.00 24,496.12 0.00 20- 200679 Building/Grounds Fund #179 Capital Improvement Program 13,203.00 0.00 6,322.74 6,880.26 12,102.75 47.89 GL - Revenue vs Expenses (06/04/2008 - 4:59) Page 5 • • 11/12 • Account Description Budget Period Amount YTD Amount YTD Variance Budg Amt % Budg Expended 20- 200679 Totals: 0.00 6,880.26 12,102.75 47.89 13,203.00 6,322.74 20- 200780 Fog #180 Capital Improvement Program 247,940.00 7,387.62 76,357.24 171,582.76 227,278.37 30.80 20- 200780 Totals: 247,940.00 7,387.62 76,357.24 171,582.76 227,278.37 30.80 20- 200781 Newp /19th Swr #181 Capital Improvement Program 48,658.00 0.00 0.00 48,658.00 44,603.13 0.00 20- 200781 Totals: 48,658.00 0.00 0.00 48,658.00 44,603.13 0.00 20- 200882 Analysis of CCTV Results #182 Capital Improvement Program 125,000.00 0.00 0.00 125,000.00 114,583.37 0.00 20- 200882 Totals: 125,000.00 0.00 0.00 125,000.00 114,583.37 0.00 20- 200886 Sewer Lateral Program #186 Capital Improvement Program 150,000.00 6,485.99 96,680.23 53,319.77 137,500.00 64.45 20- 200886 Totals: 150,000.00 6,485.99 96,680.23 53,319.77 137,500.00 64.45 EXPENSES Totals: 9,081,088.00 460,246.29 3,993,210.49 5,087,877.51 8,324,330.63 43.97 20 Totals: - 4,481,688.00 328,530.38 380,487.95 - 4,862,175.95 - 4,108,214.00 -8.49 21 Sewer Construction Fund REVENUE From Use Of Money 0.00 0.00 0.00 0.00 0.00 0.00 REVENUE Totals: 0.00 0.00 0.00 0.00 0.00 0.00 EXPENSES 21- 200000 Liquid Administration GL - Revenue vs Expenses (06/04/2008 - 4:59) Page 6 Account Description Budget At Amount YTD Amount YTD Variance Bud Budg Amt *..Udg Expended Non Operating - Other 0.00 0.00 0.00 0.00 0.00 0.00 21- 200000 Totals: 0.00 0.00 0.00 0.00 0.00 0.00 EXPENSES Totals: 0.00 0.00 0.00 0.00 0.00 0.00 21 Totals: 0.00 0.00 0.00 0.00 0.00 0.00 30 Facilities Revolving Fund REVENUE From Use Of Money 0.00 24,497.41 83,083.90 - 83,083.90 0.00 0.00 From Use of Property 0.00 680.00 680.00 - 680.00 0.00 0.00 Charges For Services 0.00 1,425.00 13,117.97 - 13,117.97 0.00 0.00 Non Operating Revenue 0.00 0.00 0.00 0.00 0.00 0.00 30- 300000 Facilities Rev Admin Charges For Services 0.00 0.00 0.00 0.00 0.00 0.00 30- 300000 Totals: 0.00 0.00 0.00 0.00 0.00 0.00 REVENUE Totals: 0.00 26,602.41 96,881.87 - 96,881.87 0.00 0.00 EXPENSES 30- 200887 District Yard Capital Improvement Program 1,165,758.00 7,128.41 997,581.40 168,176.60 1,068,611.50 85.57 30- 200887 Totals: 1,165,758.00 7,128.41 997,581.40 168,176.60 1,068,611.50 85.57 EXPENSES Totals: 1,165,758.00 7,128.41 997,581.40 168,176.60 1,068,611.50 85.57 30 Totals: - 1,165,758.00 - 19,474.00 - 900,699.53 - 265,058.47 - 1,068,611.50 77.26 GL - Revenue vs Expenses (06/04/2008 - 4:59) Page 7 Account • 11/12 • Description Budget Period Amount YTD Amount YTD Variance Budg Amt % Budg Expended REVENUE TOTAL EXPENSE TOTAL GRAND TOTAL 10,005,400.00 303,384.35 9,896,702.29 108,697.71 9,171,616.63 98.91 15,652,096.00 898,871.79 9,269,709.38 6,382,386.62 14,347,754.63 59.22 - 5,646,696.00 - 595,487.44 626,992.91 - 6,273,688.91 - 5,176,137.89 - 133.24 GL - Revenue vs Expenses (06/04/2008 - 4:59) Page 8 COSTA 911ESA SANYUARTDISTOUCT Memorandum To: Board of Directors ... an Independent Specia( District From: Marc Davis, Treasurer /Director of Finance Date: June 11 , 2008 Subject: Treasurer's Report for the Month of May 2008 Attached is the Treasurer's Report for the month of May 2008. As required by the District's Statement of Investment Policy, the Treasurer's report delineates all investment activity during the month. This report lists the types of securities held in the District's portfolio, the institutions from which the securities were purchased, maturity dates and interest rates as of May 31, 2008. The District's investments are in compliance with the Statement of Investment Policy adopted by the Board at the July 9, 2007 regular meeting, as well as the California Government Code. The market values in this report were provided by our third party custodian; Bank of New York, except for the Local Agency Investment Fund (LAIF). The market value of LAIF was provided by the State Treasurer's Office. It does not represent the value of the underlying securities within the pool, but rather the par or cost amount, which is the amount the District is entitled to withdraw. This reporting practice is consistent with industry standard practices for similar funds. The weighted average stated rate of return (current yield) for the Sanitary District's investment portfolio as of May 31, 2008, was 2.527 %. The yield to maturity of the portfolio was 2.527 %. The District's weighted average interest rate was 55 basis points (0.545 %) below the daily effective yield of LAIF, which was 3.072% as of May 31, 2008. The weighted average number of days to maturity for the District's total portfolio was 1 day (0.00 years). The average duration of the underlying securities in LAIF as of May 31, 2008 was 200 days. (Protecting our community's health 6y providing solid waste and sewer coffection services. crosdca.gov Compliance Reporting 0 The District's investment portfolio is in compliance with its liquidity limitations, which requires that a minimum of 20% of the portfolio must mature within one year. The percentage of the portfolio maturing in less than one year as of May 31, 2008 was 100.00 %. As of May 31, 2008, the District has adequate operating reserves necessary to meet its obligations for the next six months. L� n �I 2 l COSTA MESA SANITARY DISTRICT Treasurer's Report of Pooled Cash and Investments as of May 31, 2008 • Active Accounts Bank of America Reconciling Items Total Active Accounts Investments Local Agency Investment Fund Money Market/Sweep Account Medium Term Corporate Notes Federal Agency Securities Total Investments Total Pooled Cash & Investments Deposits Outstanding Bank Balance In Transits Checks $ 247,824.82 - 209,264.40 247,824.82 - 209,264.40 Market Value $ 7,131,424.74 4,375,562.93 Market Adjustment Increase Decrease Book Balance $ 38,560.42 38,560.42 Cost $ 7,131,424.74 4,375,562.93 11,506,987.67 - - 11,506,987.67 $ 11,754,812.49 $ - $ 209,264.40 $ 11,545,548.09 tCosta Mesa Sanitary District Pooled Cash and Investments by Fund as of May 31, 2008 CMSD Solid Waste Activities CMSD Liquid Waste Activities Total Pooled Cash & Investments 0 Marcus D. Davis Date Treasurer /Director of Finance 3 $ 3,630,406.34 7,915,141.75 $ 11,545,548.09 COSTA MESA SANITARY DISTRICT Investment Activity Summary as of May 31, 2008 Total investments outstanding as of April 30, 2008 Additions: Gain on Sale of Investment: Investment Purchases: Deductions: Investment Maturity /Sale Proceeds: Loss on Sale of Investment: Investments Called: Net increase (decrease) in Sweep Account Net increase (decrease) in LAIF Total investments outstanding as of April 30, 2008 4 $ 12,356,595.15 12356595.15 (1, 000, 000.00) 1, 020, 392.52 (870,000.00) $ 11, 506, 987.67 r � 0 C] COSTA MESAINITARY DISTRICT Investment and Investment Earnings as of May 31, 2008 "Represents the LAW daily rate at 5/31/08 5 Comments Interest CUSIP Purchase Maturity Coupon Investment Earned at Number Investment Date Date Rate Cost 05131/08 n/a Local Agency Investment Fund n/a n/a 3.072% $ 7,131,424.74 n/a n/a Bank of New York -Sweep Acct n/a n/a 1.640% 4,375,562.93 n/a $ 11, 506, 987.67 - "Represents the LAW daily rate at 5/31/08 5 Comments COSTA MESA SANITARY DISTRICT Summary of Policy Limitations as of May 31, 2008 Description U.S. Treasury Bills U.S. Treasury Notes Federal Agency Issues: FICB FLB FHLB FHLMC Other * Banker's Acceptances Certificates of Deposit Negotiable Certificates of Deposits Commercial Paper Medium Term Corporate Notes LAIF (Local Agency Investment Fund) Money Market/Mutual Funds (Sweep Acct) Total • of portfolio maturing under one year • of portfolio maturing over one year Current % of Market Value 05/31/08 Maximum % 0.00% UNLIMITED 0.00% UNLIMITED 0.00% UNLIMITED 0.00% UNLIMITED 0.00% UNLIMITED 0.00% UNLIMITED 0.00% UNLIMITED 0.00% 25%(1) 0.00% 25% 0.00% 25%(1) 0.00% 25%(1) 0.00% 25%(1) 61.97% 40,000,000.00 38.03% 10% per fund (2) 100.00% 100.00% no less than 20% 0.00% 100.00% (1) Further limited to 10% in any single issuer (2) Also limited to 20% in total. *These securities are not considered for purchases: SBA, GNMA, TVA and SALLIEMAE • • • — Represents the LAIF daily rate at 5/31/08 7 COSTA MESA SANITARY DISTRICT Schedule of Investments by Instrument Type as of May 31, 2008 Purchase Maturity Coupon Investment % of Market % of Description Broker /Dealer Date Date Rate Cost Portfolio Value Portfolio Comments. State Treasurer's Pool LAIF n/a Continuous 3.072% $ 7,131,424.74 $ 7,131,424.74 POOL 7,131,42414 61.97% 7,131,424.74 61.97% Money Market Mutual Fund Bank of New York n/a Continuous 1.640% 4,375,562.93 4,375,562.93 SWEEP 4,375,562.93 38.03% 4,375,562.93 38.03% Total Investments $ 11,506,987.67 100.00% $ 11,506,987.67 100.00% — Represents the LAIF daily rate at 5/31/08 7 COSTA MESA SANITARY DISTRICT Investment Portfolio as of May 31, 2008 Total Portfolio Weighted Avg Interest Rate 2.527 % Weighted Avg Yield to Maturity 2.527% Weighted Avg Days to Maturity 1 Days 0.00 Years "Represents the LAIF daily rate at 5/31/08 9 40 0 Investment Purchase Maturity Days to Coupon Yield to Investment Broker /Dealer Type Date Date Maturi Rate Maturity Cost Local Agency Investment Fund Pool 1 3.072% 3.072% $ 7,131,424.74 Bank of New York Sweep 1 1.640% 1.640% 4,375,562.93 Total Investment Portfolio $ 11,506,987.67 Total Portfolio Weighted Avg Interest Rate 2.527 % Weighted Avg Yield to Maturity 2.527% Weighted Avg Days to Maturity 1 Days 0.00 Years "Represents the LAIF daily rate at 5/31/08 9 40 0 Purchase Maturity Intuition Date Date Broker /Dealer n/a Continuous LAIF n/a Continuous Bank of New York Total Investments "Represents the LAIF daily rate at 5/31/08 COSTA MESA SANITARY DISTRICT For all Maturities with Market Values as of May 31, 2008 Investment Coupon Investment Market Type Par Rate Cost Value POOL $ 7,131,424.74 3.072% ** 7,131,424.74 7,131,424.74 SWEEP 4,375,562.93 1.640% 4,375,562.93 4,375,562.93 $ 11, 506, 987.67 11, 506, 987.67 11, 506, 987.67 9 Accrued Interest Net Gain /(Loss) If Sold COSTA MESA SANITARY DISTRICT Call Schedule as of May 31, 2008 Type of Purchase Maturity Coupon Investment Date Date Rate Par Value Investment Cost Call Features COSTA MESA SANITARY DISTRICT - MATURITIES DISTRIBUTION as of May 31, 2008 ------------------------------------------------------------------------------- 70% 00% - - -- --------------------------------- ----------------------------------- 60% - - -- ------------------------------------------------ -------------------- 50 - - -- ---- - - - - -- ------------------------------------------------------- 40% - - -- --------------------------------------------------------------------- 30% " - - -- --------------------------------------------------------------------- 20% - - - -- -------------------------------------------------------------------- 10% 0.00% 0.00% 0.00% 0.00% 0.00% o% ® mw 1 -180 181 -365 1 -2 2 -3 3 -4 4 -5 Days Days Years Years Years Years 11 Cost In Thousands 1 - 180 Days $ 11,506 181 - 365 Days - 1 - 2 Years - 2- 3Years - 3 - 4 Years - 4- 5Years - TOTAL $ 11,506 0 6.00% 5.00% 4.00% 3.00% 2.00% 1.00% 0 Costa Mesa Sanitary District Yield Curve Data as of May 31, 2008 09 0.00% i i I I I I I I I I I i I I I I I I I I I OA OA 01 01 OA OA OA OA OA OA OA OA OA OA oA OA 00 00 b b 00 00 00 00 00 00 00 y0 ,y0 �O �O y0 ti0 10 y0 �O l0 �O ry0 ti0 �O �O r�0 �O , \LA\ O\`O� O\`Lp� o��A\ O\`Lr�� ^O��j� O\\o'\ ^ ^\0 ^\`�°� ^\�O� 4' �\`v ^\ ^\rL y\O� 61 n,�� 4�r�� p�p� t\^ 4`t� O\^ 4PO� 12 41 3 month T -Bill 6 month T -Bill 2 year T -Note —3 year T -Note 5 year T -Note —CMSD- monthly — ,LAIF- monthly OC Pool- monthly • • COSTA MESA SANITARY DISTRICT Warrant Resolution No. CMSD 2008 -12 A RESOLUTION OF THE COSTA MESA SANITARY DISTRICT RATIFYING THE PAYMENT OF CERTAIN CLAIMS AND DEMANDS, AND SPECIFYING THE FUNDS OUT OF WHICH THE SAME WERE PAID. THE BOARD OF DIRECTORS OF THE COSTA MESA SANITARY DISTRICT DOES HEREBY ORDER AND RESOLVE AS FOLLOWS: Section 1. That the attached claims and demands totaling $815,518.86 have been audited as required by law and that the same were paid out of respective funds as hereinafter set forth. Section 2. That the Clerk of the District shall certify to the adoption of this Resolution and shall retain a certified copy thereof in her own records. PASSED AND ADOPTED this 23rd day of June 2008. ATTEST: Secretary President STATE OF CALIFORNIA ) COUNTY OF ORANGE ) ss COSTA MESA SANITARY DISTRICT ) I, JOAN REVAK, Clerk of the Costa Mesa Sanitary District, hereby certify that the foregoing Warrant Resolution No. CMSD 2008 -12 was duly adopted by the Costa Mesa Sanitary District at a regular meeting held on the 23rd day of June 2008. IN WITNESS WHEREOF, I have hereunto set my hand and affixed the Seal of the Costa Mesa Sanitary District on this 23rd day of June 2008. Clerk of the Costa Mesa Sanitary District ACCO S Payable Checks for Approval User: tgonzalez Printed: 06/03/2008 - 10:50 AM Check Number Check Date Fund Name Account Name • 0 COSTA 9YEM S ITART 1OIST ICT ... an Independent Special District Vendor Name r I Amount 0 05/07/2008 Liquid Waste Fund State Withholding Taxes State of Cal Emp Dev Dept 1,672.90 Check Total: 1,672.90 0 05/07/2008 Liquid Waste Fund Federal Withholding Taxes Federal Taxes 5,686.22 0 05/07/2008 Liquid Waste Fund FICA - Employee Federal Taxes 49.90 0 05/07/2008 Liquid Waste Fund FICA - Employee Federal Taxes 49.90 0 05/07/2008 Liquid Waste Fund Medicare - Employee Federal Taxes 541.95 0 05/07/2008 Liquid Waste Fund Medicare - Employee Federal Taxes 423.30 0 05/07/2008 Liquid Waste Fund Medicare - Employee Federal Taxes 118.65 Check Total: 6,869.92 0 05/07/2008 Liquid Waste Fund PERS Retirement Cal Pers Employee Ret System 100.99 0 05/07/2008 Liquid Waste Fund PERS Retirement. Cal Pers Employee Ret System 31.20 0 05/07/2008 Liquid Waste Fund PERS Retirement Cal Pers Employee Ret System 206.48 0 05/07/2008 Liquid Waste Fund PERS Retirement Cal Pers Employee Ret System 63.79 0 05/07/2008 Liquid Waste Fund PERS Retirement Cal Pers Employee Ret System 1,442.72 0 05/07/2008 Liquid Waste Fund PERS Retirement Cal Pers Employee.Ret System 2,949.53 0 05/07/2008 Liquid Waste Fund PERS Survivor Benefit Cal Pers Employee Ret System 10.23 0 05/07/2008 Liquid Waste Fund PERS Retirement Cal Pers Employee Ret System 445.75 0 05/07/2008 Liquid Waste Fund PERS Retirement Cal Pers Employee Ret System 911.32 Check Total: 6,162.01 0 05/01/2008 Liquid Waste Fund Life/AD &D Insurance Guardian 278.50 0 05/01/2008 Liquid Waste Fund Long -Term Disability Guardian 202.27 0 05/01/2008 Solid Waste Fund Benefits Admin Costs Guardian 0.50 0 05/01/2008 Liquid Waste Fund Benefits Admin Costs Guardian 4.50 Check Total: 485.77 AP - Checks for Approval ( 06/03/2008 - 10:50 AM ) Page 1 Check Number Check Date Fund Name 0 05/07/2008 Liquid Waste Fund 0 05/07/2008 Solid Waste Fund 0 05/07/2008 Liquid Waste Fund 0 05/21/2008 Liquid Waste Fund 0 05/21/2008 0 05/21/2008 0 05/21/2008 0 05/21/2008 0 05/21/2008 0 05/21/2008 0 05/21/2008 0 05/21/2008 0 05/21/2008 0 05/21/2008 0 05/21/2008 0 05/21/2008 0 05/21/2008 0 05/21/2008 0 05/21/2008 0 05/21/2008 Liquid Waste Fund Liquid Waste Fund Liquid Waste Fund Liquid Waste Fund Liquid Waste Fund Liquid Waste Fund Liquid Waste Fund Liquid Waste Fund Liquid Waste Fund Liquid Waste Fund Liquid Waste Fund Liquid Waste Fund Liquid Waste Fund Liquid Waste Fund Liquid Waste Fund Liquid Waste Fund 0 05/28/2008 Liquid Waste Fund 0 05/28/2008 Liquid Waste Fund 0 05/28/2008 Liquid Waste Fund 0 05/28/2008 Liquid Waste Fund 0 05/28/2008 Liquid Waste Fund 0 05/15/2008 Solid Waste Fund AP - Checks for Approval ( 06/03/2008 - 10:50 AM ) Account Name • Vendor Name 9 Amount PERS Medical Cal PERS 4,661.04 Benefits Admin Costs Cal PERS 1.35 Benefits Admin Costs Cal PERS 12.17 Check Total: 4,674.56 State Withholding Taxes State of Cal Emp Dev Dept 1,166.93 Check Total: 1,166.93 Federal Withholding Taxes Federal Taxes 4,205.25 FICA - Employee Federal Taxes 49.35 FICA - Employee Federal Taxes 49.35 Medicare - Employee Federal Taxes 445.58 Medicare - Employee Federal Taxes 342.68 Medicare - Employee Federal Taxes 102.90 Check Total: 5,195.11 PERS Retirement Cal Pers Employee Ret System 99.31 PERS Retirement Cal Pers Employee Ret System 31.20 PERS Retirement Cal Pers Employee Ret System 203.05 PERS Retirement Cal Pers Employee Ret System 63.79 PERS Retirement Cal Pers Employee Ret System 1,418.73 PERS Retirement Cal Pers Employee Ret System 2,900.51 PERS Survivor Benefit Cal Pers Employee Ret System 10.23 PERS Retirement Cal Pers Employee Ret System 445.75 PERS Retirement Cal Pers Employee Ret System 911.32 PERS - Employer Cal Pers Employee Ret System -0.02 Check Total: 6,083.87 Federal Withholding Taxes Federal Taxes 186.77 FICA - Employee Federal Taxes 287.73 FICA - Employee Federal Taxes 287.73 Medicare - Employee Federal Taxes 67.30 Medicare - Employee Federal Taxes 67.30 Check Total: 896.83 Investment Earnings Bank of America 412.36 Page 2 Check Nor Check Date Fund Name 5250 05/08/2008 Solid Waste Fund 5250 05/08/2008 Liquid Waste Fund 5251 05/08/2008 Liquid Waste Fund 5252 05/08/2008 Liquid Waste Fund 5252 05/08/2008 Liquid Waste Fund 5253 05/08/2008 Solid Waste Fund 5254 05/08/2008 Liquid Waste Fund 5255 05/08/2008 Liquid Waste Fund 5255 05/08/2008 Solid Waste Fund 5255 05/08/2008 Liquid Waste Fund 5255 05/08/2008 Solid Waste Fund 5255 05/08/2008 Liquid Waste Fund 5255 05/08/2008 Liquid Waste Fund 5255 05/08/2008 Solid Waste Fund 5256 05/08/2008 Solid Waste Fund 5257 05/08/2008 Liquid Waste Fund Account Name Vendor Name Check Total: Building Maintenance 949 Storage Building Maintenance 949 Storage Check Total: Employee Insurance AFLAC Check Total: Sewer Maint -Small Tools /Eq Blaze Cone Company Sewer Maint -Small Tools /Eq Blaze Cone Company Check Total: Public Info /Ed/Community Promo Brownie/Junior Girl Scouts at Check Total: Sewer Lateral Program #186 Bunny Bowers Check Total: Legal Services Alan R. Burns Legal Services Alan R- Burns Legal Services Alan R. Burns Legal Services Alan R. Burns Legal Services Alan R. Burns Legal Services Alan R. Burns Legal Services Alan R. Bums Check Total: Public Info/Ed/Community Promo Campfire USA Check Total: Sewer Maint- Water Pump City of Newport Beach Check Total: AP - Checks for Approval ( 06/03/2008 - 10:50 AM ) Page 3 Amount 412.36 16.00 144.00 160.00 731.40 731.40 270.30 399.65 669.95 100.00 100.00 1,800.00 1,800.00 969.00 1,237.60 2,298.40 17.50 32.50 1,425.00 629.00 6,609.00 100.00 100.00 9.87 9.87 Check Amer Check Date Fund Name Account Name • Vendor Name Amount 5258 05/08/2008 Liquid Waste Fund Sewer Maint -Pump Stn Contract C &R Drains 176.00 5258 05/08/2008 Facilities Revolving Fund District Yard C &R Drains 1,545.04 Check Total: 1,721.04 5259 05/08/2008 Solid Waste Fund Recycling/Disposal CR Transfer, Inc. 182,688.50 5259 05/08/2008 Solid Waste Fund Recycling/Disposal CR Transfer, Inc. 11,974.57 Check Total: 194,663.07 5260 05/08/2008 Solid Waste Fund Travel /Meals /Lodging California Special Dist Assoc 97.50 5260 05/08/2008 Liquid Waste Fund Travel /Meals /Lodging California Special Dist Assoc 97.50 Check Total: 195.00 5261 05/08/2008 Liquid Waste Fund Fog #180 - Contract Sery Environmental Engr & Cont, Inc 7,387.62 Check Total: 7,387.62 5262 05/08/2008 Solid Waste Fund Gas - Building The Gas Company 3.80 5262 05/08/2008 Liquid Waste Fund Gas - Building The Gas Company 34.11 Check Total: 37.91 5263 05/08/2008 Liquid Waste Fund Engineering/Architectual Sery Robin B. Hamers & Assoc., Inc. 1,400.00 5263 05/08/2008 Liquid Waste Fund Plan Ck/Inspection- Inside Robin B. Hamers & Assoc., Inc. 3,442.50 5263 05/08/2008 Liquid Waste Fund Plan Ck/Inspection- Outside Robin B. Hamers & Assoc., Inc. 850.00 5263 05/08/2008 Liquid Waste Fund Plan Ck/Inspecti on-In side Robin B. Hamers & Assoc., Inc. 5,130.00 5263 05/08/2008 Liquid Waste Fund Plan Ck/Inspection- Outside Robin B. Hamers & Assoc., Inc. 660.00 5263 05/08/2008 Liquid Waste Fund Irvine/Tustin Pump Stn #168 -Con Robin B. Hamers & Assoc., Inc. 12,490.00 5263 05/08/2008 Liquid Waste Fund OCSD Grant #175 - Cont Svc Robin B. Hamers & Assoc., Inc. 5,775.00 5263 05/08/2008 Solid Waste Fund District Manager Robin B. Hamers & Assoc., Inc. 2,358.13 5263 05/08/2008 Liquid Waste Fund District Manager Robin B. Hamers & Assoc., Inc. 4,379.37 Check Total: 36,485.00 5264 05/08/2008 Solid Waste Fund Postage Hasler 4.10 5264 05/08/2008 Liquid Waste Fund Postage Hasler 36.85 Check Total: 40.95 5265 05/08/2008 Solid Waste Fund Office Supplies Home Depot Credit Services 0.70 5265 05/08/2008 Liquid Waste Fund Office Supplies Home Depot Credit Services 6.29 AP - Checks for Approval ( 06/03/2008 - 10:50 AM ) Page 4 Check Nor Check Date Fund Name 5266 05/08/2008 Solid Waste Fund 5266 05/08/2008 Liquid Waste Fund 5267 05/08/2008 Liquid Waste Fund 5267 05/08/2008 Liquid Waste Fund 5267 05/08/2008 Liquid Waste Fund 5267 05/08/2008 Liquid Waste Fund 5268 05/08/2008 Liquid Waste Fund 5269 05/08/2008 Liquid Waste Fund 5270 05/08/2008 Liquid Waste Fund 5270 05/08/2008 Liquid Waste Fund 5270 05/08/2008 Liquid Waste Fund 5271 05/08/2008 Liquid Waste Fund 5271 05/08/2008 Liquid Waste Fund 5272 05/08/2008 Liquid Waste Fund 5273 05/08/2008 Solid Waste Fund 5273 05/08/2008 Liquid Waste Fund 5273 05/08/2008 Solid Waste Fund 5273 05/08/2008 Liquid Waste Fund 5273 05/08/2008 Solid Waste Fund AP - Checks for Approval ( 06/03/2008 - 10:50 AM ) Account Name Vendor Name Is Amount Page 5 Check Total: 6.99 Benefits Admin Costs Horizon Health EAP 1.40 Benefits Admin Costs Horizon Health EAP 12.60 Check Total: 14.00 Sewer Maint -Pump Stn Contract Jimni Systems, Inc 3,103.20 Sewer Maint -Pump Stn Contract Jimni Systems, Inc 871.11 Sewer Maint -Pump Stn Contract Jimni Systems, Inc 1,340.03 Misc Swr Wk#164 -Copt Svc Jimni Systems, Inc 5,910.55 Check Total: 11,224.89 Sewer Lateral Program #186 John Hart 1,800.00 Check Total: 1,800.00 Sewer Lateral Program #186 Ludwig Sorge 1,125.00 Check Total: 1,125.00 Sewer Maint- Water Pump Mesa Consolidated Water Dist 15.00 Sewer Maint- Water Pump Mesa Consolidated Water Dist 15.00 Sewer Maint- Water Pump Mesa Consolidated Water Dist 15.00 Check Total: 45.00 Sewer Maint- Equipment Maint Nextruk 2,191.18 Sewer Maint- Equipment Maint Nextruk 1,550.88 Check Total: 3,742.06 Sewer Maint- Equipment Maint Orange Coast Electric 885.00 Check Total: 885.00 Office Supplies Office Depot 21.48 Office Supplies Office Depot 193.31 Office Supplies Office Depot 1.65 Office Supplies Office Depot 14.82 Office Supplies Office Depot 38.19 Page 5 5275 05/08/2008 Solid Waste Fund 5276 05/08/2008 Solid Waste Fund 5276 05/08/2008 Liquid Waste Fund 5277 05/08/2008 Liquid Waste Fund 5278 05/08/2008 Liquid Waste Fund 5278 05/08/2008 Liquid Waste Fund Check Number Check Date Fund Name Account Name Vendor Name Amount 5278 05/08/2008 Liquid Waste Fund 5279 05/08/2008 Solid Waste Fund 5273 05/08/2008 Liquid Waste Fund Office Supplies Office Depot 343.71 Check Total: 613.16 5274 05/08/2008 Liquid Waste Fund Travel /Meals /Lodging Bob Ooten 12.12 5274 05/08/2008 Liquid Waste Fund Travel /Meals /Lodging Bob Ooten 111.15 5274 05/08/2008 Liquid Waste Fund Travel /Meals /Lodging Bob Ooten 844.00 5275 05/08/2008 Solid Waste Fund 5276 05/08/2008 Solid Waste Fund 5276 05/08/2008 Liquid Waste Fund 5277 05/08/2008 Liquid Waste Fund 5278 05/08/2008 Liquid Waste Fund 5278 05/08/2008 Liquid Waste Fund 5278 05/08/2008 Liquid Waste Fund 5278 05/08/2008 Liquid Waste Fund 5278 05/08/2008 Liquid Waste Fund 5279 05/08/2008 Solid Waste Fund 5279 05/08/2008 Liquid Waste Fund 5280 05/08/2008 Liquid Waste Fund 5280 05/08/2008 Liquid Waste Fund 5280 05/08/2008 Liquid Waste Fund 5281 05/08/2008 Solid Waste Fund Public Info /Ed/Community Promo Patrick W. McNelly Building Maintenance Building Maintenance Sewer Lateral Program #186 Pacific Building Care, Inc. Pacific Building Care, Inc. Roy Steadman Irvine /Tustin Pump Stn# 168 -Con Santa Ana Blue Print Misc Swr Wk #164 -Cont Svc Santa Ana Blue Print Irvine/Tustin Pump Stn #168 -Con Santa Ana Blue Print Misc Swr Wk# 164 -Cont Svc Santa Ana Blue Print Misc Swr Wk #164 -Cont Svc Santa Ana Blue Print Electric - Building Electric - Building Travel /Meals /Lodging Travel /Meals /Lodging Travel/Meals/Lodging Southern California Edison Southern California Edison Arlene Schafer Arlene Schafer Arlene Schafer Public Info /Ed/Community Promo Times Community News Check Total: Check Total: Check Total: Check Total: Check Total: Check Total: Check Total: AP - Checks for Approval ( 06/03/2008 - 10:50 AM) Page 6 967.27 200.00 200.00 45.38 408.37 453.75 132.50 132.50 127.63 89.55 15.69 34.55 57.35 324.77 43.25 389.26 432.51 560.55 86.69 50.00 697.24 61.88 Check NdW Check Date Fund Name 5281 05/08/2008 Liquid Waste Fund Account Name Vendor Name Public Info/Ed/Community Promo Times Community News r Amount 556.87 AP - Checks for Approval ( 06/03/2008 - 10:50 AM ) Page 7 Check Total: 618.75 5282 05/08/2008 Liquid Waste Fund Contract Services Underground Service Alert/SC 301.50 Check Total: 301.50 5283 05/08/2008 Liquid Waste Fund Sewer Maint -Small Tools /Eq USA Bluebook 198.50 5283 05/08/2008 Liquid Waste Fund Sewer Maint -Small Tools/Eq USA Bluebook 131.68 Check Total: 330.18 5284 05/08/2008 Liquid Waste Fund Deferred Compensation - 457 VantagePoint Transfer Agents 225.00 Check Total: 225.00 5285 05/08/2008 Liquid Waste Fund Deferred Medical -RHS- Employee VantagePoint Transfer Agents 245.42 5285 05/08/2008 Liquid Waste Fund Deferred Medical -RHS- Employee VantagePoint Transfer Agents 181.75 5285 05/08/2008 Liquid Waste Fund Deferred Medical -RHS- Employee VantagePoint Transfer Agents 63.67 Check Total: 490.84 5286 05/08/2008 Liquid Waste Fund Irvine/Tustin Pump Stn #168 -Con Vadnais Corporation 168,672.50 Check Total: 168,672.50 5287 05/08/2008 Solid Waste Fund Cellular Service Verizon Wireless 38.48 5287 05/08/2008 Liquid Waste Fund Cellular Service Verizon Wireless 706.42 Check Total: 744.90 5288 05/08/2008 Liquid Waste Fund Sewer Maint -Small Tools/Eq West Coast Safety Supply Co, I 2,209.80 5288 05/08/2008 Liquid Waste Fund Sewer Maint -Small Tools/Eq West Coast Safety Supply Co, l 1,998.05 5288 05/08/2008 Liquid Waste Fund Sewer Maint -Small Tools/Eq West Coast Safety Supply Co, I 456.08 5288 05/08/2008 Liquid Waste Fund Sewer Maint -Small Tools /Eq West Coast Safety Supply Co, I 274.73 Check Total: 4,938.66 5289 05/08/2008 Liquid Waste Fund Travel/Meals/Lodging Bob Ooten 325.00 5289 05/08/2008 Liquid Waste Fund Travel/Meals /Lodging Bob Ooten 742.11 AP - Checks for Approval ( 06/03/2008 - 10:50 AM ) Page 7 Check Ater Check Date Fund Name Account Name Vendor Name • Amount Check Total: 1,067.11 5290 05/08/2008 Solid Waste Fund Postage US Postmaster General 10,000.00 Check Total: 10,000.00 5296 05/22/2008 Liquid Waste Fund Travel /Meals /Lodging Orange County Sanitation Distr 895.90 5298 05/22/2008 Liquid Waste Fund Sewer Maint- Equipment Maint Check Total: 895.90 5297 05/22/2008 Solid Waste Fund Telephone AT &T 16.53 5297 05/22/2008 Liquid Waste Fund Telephone AT &T 148.77 5297 05/22/2008 Solid Waste Fund Telephone AT &T 5.50 5297 05/22/2008 Liquid Waste Fund Telephone AT &T 49.51 Check Total: 220.31 5298 05/22/2008 Liquid Waste Fund Sewer Maint- Equipment Maint Bank of America 314.93 5298 05/22/2008 Liquid Waste Fund Sewer Maint- Equipment Maint Bank of America 290.60 5298 05/22/2008 Liquid Waste Fund Travel /Meals /Lodging Bank of America 442.80 5298 05/22/2008 Liquid Waste Fund Sewer Maint- Equipment Maint Bank of America 159.35 5298 05/22/2008 Liquid Waste Fund Sewer Maint - Material /Supplies Bank of America 37.12 5298 05/22/2008 Solid Waste Fund Stag' Development Bank of America 9.90 5298 05/22/2008 Liquid Waste Fund Staff Development Bank of America 89.10 5298 05/22/2008 Solid Waste Fund MultiMed/Blueprint/Copies /Sub Bank of America 14.50 5298 05/22/2008 Liquid Waste Fund MultiMed/Blueprints /Copies /Sub Bank of America 130.50 5298 05/22/2008 Solid Waste Fund Building Maintenance Bank of America 3.30 5298 05/22/2008 Liquid Waste Fund Building Maintenance Bank of America 29.78 5298 05/22/2008 Solid Waste Fund Travel /Meals /Lodging Bank of America 7.62 5298 05/22/2008 Liquid Waste Fund Travel/Meals/Lodging Bank of America 68.65 5298 05/22/2008 Liquid Waste Fund Sewer Maint - Equipment Maint Bank of America 269.80 5298 05/22/2008 Solid Waste Fund Staff Development Bank of America 1.50 5298 05/22/2008 Liquid Waste Fund Staff Development Bank of America 13.50 5298 05/22/2008 Solid Waste Fund TraveUMeals /Lodging Bank of America 24.08 5298 05/22/2008 Liquid Waste Fund Travel/Meals/Lodging Bank of America 216.64 5298 05/22/2008 Liquid Waste Fund Sewer Maint -Staff Development Bank of America 95.00 5298 05/22/2008 Liquid Waste Fund Sewer Maint -Small Tools /Eq Bank of America 50.00 5298 05/22/2008 Liquid Waste Fund Sewer Maint- Equipment Maint Bank of America 141.55 5298 05/22/2008 Liquid Waste Fund Sewer Maint- Equipment Maint Bank of America 144.04 5298 05/22/2008 Liquid Waste Fund Sewer Maint -Small Tools /Eq Bank of America 17.00 Check Total: 2,571.26 AP - Checks for Approval ( 06/03/2008 - 10:50 AM) Page 8 Check Nu& Check Date Fund Name Account Name i Vendor Name Amount 5299 05/22/2008 Solid Waste Fund Fiscal Services CBIZ ATA Orange County LLC 2,464.00 5299 05/22/2008 Liquid Waste Fund Fiscal Services CBIZ ATA Orange County LLC 4,576.00 Check Total: 7,040.00 5300 05/22/2008 Liquid Waste Fund Misc Swr Wk#164 -Cont Svc Charles King Company 263.99 Check Total: 263.99 5301 05/22/2008 Solid Waste Fund Public Info/Ed/Community Promo City of Costa Mesa 250.00 Check Total: 250.00 5302 05/22/2008 Solid Waste Fund Trash Hauler Costa Mesa Disposal 196,511.50 Check Total: 196,511.50 5303 05/22/2008 Liquid Waste Fund Dental Insurance CoPower 571.30 Check Total: 571.30 5304 05/22/2008 Solid Waste Fund Household Hazardous Waste Curbside, Inc. 72.00 Check Total: 72.00 5305 05/22/2008 Liquid Waste Fund Irvine /Tustin Pump Stn #168 -Con The Engineering Partners, INC 1,250.00 Check Total: 1,250.00 5306 05/22/2008 Liquid Waste Fund Sewer Maint- Material /Supplies Golden Bell Products, Inc. 1,481.56 Check Total: 1,481.56 5307 05/22/2008 Solid Waste Fund Benefits Admin Costs Horizon Health EAP 1.40 5307 05/22/2008 Liquid Waste Fund Benefits Admin Costs Horizon Health EAP 12.60 Check Total: 14.00 5308 05/22/2008 Liquid Waste Fund Sewer Maint- Water Pump Irvine Ranch Water District 7.50 Check Total: 7.50 AP - Checks for Approval ( 06/03/2008 - 10:50 AM ) Page 9 Check Am er Check Date Fund Name Account Name Vendor Name Amount 5309 05/22/2008 Liquid Waste Fund 5310 05/22/2008 Solid Waste Fund 5310 05/22/2008 Liquid Waste Fund 5311 05/22/2008 Solid Waste Fund 5311 05/22/2008 Liquid Waste Fund 5311 05/22/2008 Solid Waste Fund 5311 05/22/2008 Liquid Waste Fund 5312 05/22/2008 Liquid Waste Fund 5312 05/22/2008 Liquid Waste Fund 5313 05/22/2008 Liquid Waste Fund 5313 05/22/2008 Liquid Waste Fund 5314 05/22/2008 Liquid Waste Fund 5315 05/22/2008 Solid Waste Fund 5315 05/22/2008 Liquid Waste Fund 5316 05/22/2008 Liquid Waste Fund 5316 05/22/2008 Liquid Waste Fund 5317 05/22/2008 Solid Waste Fund 5317 05/22/2008 Liquid Waste Fund AP - Checks for Approval ( 06/03/2008 - 10:50 AM ) Irvine/Tustin Pump Stn #168 -Con ITT FLYGT CORP Check Total: Public Info /Ed/Community Promo King Badge & Button Comp Public Info /Ed/Community Promo King Badge & Button Comp Check Total: Equipment Maintenance Equipment Maintenance Equipment Maintenance Equipment Maintenance Sewer Maint- Water Pump Sewer Maint- Water Pump Konica Minolta Bus Sol, Inc Konica Minolta Bus Sol, Inc Konica Minolta Bus Sol, Inc Konica Minolta Bus Sol, Inc Check Total Mesa Consolidated Water Dist Mesa Consolidated Water Dist Check Total: OCSD Grant #175 - Cont Svc National Plant Services, Inc. Sewer Maint -Sewer Line Maint National Plant Services, Inc. Check Total: Sewer Maint- Equipment Maint Nextruk Check Total: Office Supplies Noack Awards Engraving & Promo Office Supplies Noack Awards Engraving & Promo Check Total: Due to OCSD Orange County Sanitation Distr Due to OCSD Orange County Sanitation Distr Check Total: MultiMed/Blueprint/Copies /Sub US Postmaster General MultiMed/Blueprints /Copies /Sub US Postmaster General 614.98 614.98 84.73 762.66 847.39 3.05 27.40 35.41 318.71 384.57 15.00 15.00 30.00 6,767.12 76,061.14 82,828.26 408.76 408.76 1.29 11.64 12.93 817.00 7,745.11 8,562.11 18.00 162.00 Page 10 Check Nu* Check Date Fund Name Account Name � Vendor Name i Amount AP - Checks for Approval ( 06/03/2008 - 10:50 AM ) Page 11 Check Total: 180.00 5318 05/22/2008 Solid Waste Fund Telephone Quest 0.48 5318 05/22/2008 Liquid Waste Fund Telephone Quest 4.31 Check Total: 4.79 5319 05/22/2008 Solid Waste Fund MultiMed/Blueprint /Copies /Sub Orange County Register 4.24 5319 05/22/2008 Liquid Waste Fund MultiMed/Blueprints /Copies /Sub Orange County Register 38.16 Check Total: 42.40 5320 05/22/2008 Facilities Revolving Fund District Yard Robert Thorton Architects, Inc 5,583.37 Check Total: 5,583.37 5321 05/22/2008 Liquid Waste Fund Sewer Maint - Electric Pump Southern California Edison 106.12 5321 05/22/2008 Liquid Waste Fund Sewer Maint- Electric Pump Southern California Edison 88.82 5321 05/22/2008 Liquid Waste Fund Sewer Maint - Electric Pump Southern California Edison 308.07 5321 05/22/2008 Liquid Waste Fund Sewer Maint - Electric Pump Southern California Edison 456.92 5321 05/22/2008 Liquid Waste Fund Sewer Maint - Electric Pump Southern California Edison 864.14 5321 05/22/2008 Liquid Waste Fund Sewer Maint - Electric Pump Southern California Edison 39.69 5321 05/22/2008 Liquid Waste Fund Sewer Maint - Electric Pump Southern California Edison 314.46 5321 05/22/2008 Liquid Waste Fund Sewer Maint - Electric Pump Southern California Edison 416.35 5321 05/22/2008 Liquid Waste Fund Sewer Maint - Electric Pump Southern California Edison 74.41 5321 05/22/2008 Liquid Waste Fund Sewer Maint - Electric Pump Southern California Edison 117.01 5321 05/22/2008 Liquid Waste Fund Sewer Maint - Electric Pump Southern California Edison 330.21 5321 05/22/2008 Liquid Waste Fund Sewer Maint - Electric Pump Southern California Edison 199.52 5321 05/22/2008 Liquid Waste Fund Sewer Maint - Electric Pump Southern California Edison 391.88 5321 05/22/2008 Liquid Waste Fund Sewer Maint - Electric Pump Southern California Edison 969.33 5321 05/22/2008 Liquid Waste Fund Sewer Maint - Electric Pump Southern California Edison 1,205.10 5321 05/22/2008 Liquid Waste Fund Sewer Maint - Electric Pump Southern California Edison 67.28 5321 05/22/2008 Liquid Waste Fund Sewer Maint - Electric Pump Southern California Edison 35.94 5321 05/22/2008 Liquid Waste Fund Sewer Maint - Electric Pump Southern California Edison 59.72 5321 05/22/2008 Liquid Waste Fund Sewer Maint - Electric Pump Southern California Edison 324.63 5321 05/22/2008 Liquid Waste Fund Sewer Maint - Electric Pump Southern California Edison 446.20 Check Total: 6,815.80 5322 05/22/2008 Solid Waste Fund Mileage Reimbursement Ronald Shef 419.50 5322 05/22/2008 Liquid Waste Fund Mileage Reimbursement Ronald Shef 46.62 AP - Checks for Approval ( 06/03/2008 - 10:50 AM ) Page 11 Check Number Check Date Fund Name Account Name Vendor Name Amount 5323 05/22/2008 Solid Waste Fund 5323 05/22/2008 Solid Waste Fund 5323 05/22/2008 Solid Waste Fund 5323 05/22/2008 Solid Waste Fund 5323 05/22/2008 Solid Waste Fund 5324 05/22/2008 Solid Waste Fund 5324 05/22/2008 Liquid Waste Fund 5324 05/22/2008 Solid Waste Fund 5324 05/22/2008 Liquid Waste Fund 5325 05/22/2008 Liquid Waste Fund 5326 05/22/2008 Liquid Waste Fund 5326 05/22/2008 Liquid Waste Fund 5326 05/22/2008 Liquid Waste Fund 5327 05/22/2008 Liquid Waste Fund 5328 05/29/2008 Solid Waste Fund 5328 05/29/2008 Liquid Waste Fund Check Total: 466.12 Sharps Program Stericycle 121.15 Sharps Program Stericycle 162.86 Sharps Program Stericycle 121.19 Sharps Program Stericycle 121.63 Sharps Program Stericycle 98.00 Check Total: 624.83 Building Maintenance Trimco Landscape 11.00 Building Maintenance Trimco Landscape 99.00 Building Maintenance Trimco Landscape 1.20 Building Maintenance Trimco Landscape 10.80 Check Total: Deferred Compensation - 457 VantagePoint Transfer Agents Check Total: Deferred Medical -RHS- Employee VantagePoint Transfer Agents Deferred Medical -RHS- Employee VantagePoint Transfer Agents Deferred Medical -RHS- Employee VantagePoint Transfer Agents Check Total: Sewer Lateral Program #186 Wiliam Tosh Check Total: Public Info /Ed/Community Promo County of Orange Auditor -Cont Public Info /Ed/Community Promo County of Orange Auditor -Cont Check Total: Report Total: 122.00 225.00 225.00 245.42 181.75 63.67 490.84 1,628.49 1,628.49 56.13 56.12 112.25 815,518.86 AP - Checks for Approval ( 06/03/2008 - 10:50 AM ) Page 12 C Li L L S Costa Mesa San 10, District Expense Reimbursement Form for Directors #� 4 c. PA%mult all reU�"Iv '. � J DATE OF EVENT PURPOSE OR OCCASION LOCATION TRAVEL` NTAL. EY.PENSE CTtIER rbl r G tiT •� �' cry/% c,�� ti i +3 G J{ ^ -r! ;11i 'Can be used im private auto as well as taxi, fimo and & fare. r ll. Calculation C1I 1. miles at 5S.5 cents per mile a (Curwal Refs) Q 2. Total mea4s Ln 5i 3. , days attendance at $ 221.013 per day K (per 0 DA-rd ru" Q 4. Meating U 5. Other Conference/Event r» V� Location: Per Ordinance No. 55, "Board members shall providetsriei ® reports can meetings attande -d at public expense at the next regLgar Beard meeting." (Operations Cc s, Section 3.01.035) m i D ti (to v. EMI = GG3,00 Total = $ (a 6 3, z Signlflcant points i9arrted of benefit to the District and its ratepayers: Director Signature_ m r� M ry �r i L ti Costa mesa Sanitary DLgUiat a Expe "mbu rsement Fora► for Mrsct ors ° Nerne; n: L Attach ag rat*4 fs, m N + �6 a US W +j C N � 0 Me am TOtw o. Ctsnfer+esceffvent: 5kpfflmt p tt3a legmW of bans! to the DWbmt and its o9 Lawtton: reteptrym: «� •� f • , s P4W Ortflm ce MO. 55, IBOaM nwr6em Aatl provKiebrwf ' LD repod n twgeQ so attaadod at pubfia wQIome at tho mit i ragukr ftard ring, (Operstions Code, Section 3.07.05} m N -can oe west so► PMMTe auto es WWI as tau, [Oro and sir rare. f' /3 01" — f' -e f r C 5 D N it. coiculatfott i. mies 5 r O�'�` W 5Q ct?rtts pe ; LL IOLM coq 0 �ul 3 days attenaWce at s.39L4_0 per day y � k�tie�nt0olity� z a 4. 61o*ing w, 5. Othot ca a a 0 r n a f) rtmi v w v ti a TOtw o. Ctsnfer+esceffvent: 5kpfflmt p tt3a legmW of bans! to the DWbmt and its o9 Lawtton: reteptrym: N" P4W Ortflm ce MO. 55, IBOaM nwr6em Aatl provKiebrwf ' LD repod n twgeQ so attaadod at pubfia wQIome at tho mit i ragukr ftard ring, (Operstions Code, Section 3.07.05} m N Costa Mesa Sanftary OLstrict Expense Reimbursement Fcx nn for Mroctors na clv" L Aftch a* nwe4• 7 D t LL) O r ��Nl MW a w he ; a, FAWN NINN W- WMIP K—U—NEGUIM, WN.— 1W � = - � I 15'D 'Can ho used for private auto as well axtuld, limo and air fare.-T/301" — t-A�� Gj , C- A 1� D 11. Calculation C /tt 53 417 1. 14 '7W Mies at SO. 5 Cents per 49 #CU-W PAW cz ch o Ln 3. days so"xiance 0 S 2gLDO per day 4. Vo*ing fi- cnhm Totall LV7 L ConferencelEvent: SigrFticsrtt pobft Warr4d ad ber►eft to tit's DWU•t and its ratepay"S: Per OrcOmw co No. 55, 'Ekxtrd owwrOws provide br*f on.me6gsattomd*d;atpUWicwqxwwoatiho*mt regukr Board ffxxHkV," (Operldom Cods. Section 3.01 -W* -1 0 I.- %.osta mesa Sanitary District Expense Reimbursewnt Form for Directors Name: Robert J. Ooten I. Attach all receipts. 7 DATE OF EVENT PURPOSE OR OCCASION LOCATION TRAVEL* MEAL EXPENSE OTHER I ob 93 Goe L LAS D S Z 6 0 C. W to,A -X-n- S CU e- 5 I of, C) L (U tik Co wt wt t SS cq- C _ '5 t b 5 d w�-c -: �..•��e.. wt g 1 t 09) w �0 (t. C V- .k . (-7 C, AJOa c 0 cwcS� 1Z2 6 C'V S C)tt SD t z (a - CL N•>z�t ' 11 S CowVAwttt 4 5 1 -LF, tot 'iS:t)oG (0 C- w f3 'Can be used for private auto as well as taxi, limo and air fare) Calculation 1. miles at 50.5 cents per mile (Current Rate) 2. Total meals 3. days attendance at $ 221.00 per day (per ro policy) 4. Meeting 5. Other Conference /Event: Location: Per Ordinance No. 55, "Board members shall provide brief reports on meetings attended at public expense at the next regular Board meeting." (Operations Code, Section 3.01.035) (rev. uos) Total = $ L 32 6, 00 Significant points teamed of benefit to the District and its ratepayers: 47_ 156 A� .s Director Signature: t\ ,t ..� 2;1 v ..j. ZIAIj s �A-k) VV mr. Costa Mesa Sanitary District Expense Reimbursement Form for Directors Name: Robert J. Ooten I. Attach all receipts. DATE OF EVENT PURPOSE OR OCCASION LOCATION TRAVEL* MEAL EXPENSE OTHER .5 `r3 0�, 4 VU c-Io C.0 ,u wA►ss ae= S d t i1-- Lru'�.,� !! ,.,�� .� GA O JC 1 v I;) -Lq) o 2 'C �,. �. W&J Lj (AD t 4 t2 (o S D c G OcwD pt *Can be used for private auto as well as taxi, limo and air fare. II. Calculation 1. Z., miles at 50.5 cents per mile (Current Rate) 2. Total meals 3. days attendance at $ 221.00 per day (per Board policy) 4. Meeting 5. Other Conference /Event: Location: Per Ordinance No. 55, "Board members shall provide brief reports on meetings attended at public expense at the next regular Board meeting." (Operations Code, Section 3.01.035) $ 3 Total = $ -�->tc►•$C. Significant points learned of benefit to the District and its ratepayers: Director (rev. 2106) * 0 • i Costa Mes *nitary District i Expense Reimbursement Form for Directors Name: Robert J. Ooten 1. Attach all receipts. DATE OF EVENT PURPOSE OR OCCASION LOCATION TRAVEL* MEAL EXPENSE OTHER Lail ua uoau iui piivate auto au weu as taxi, umo ana air Tare. II. Calculation 1. miles at 50.5 cents per mile (curtest Rate) 2. Total meals 3. days attendance at $ 221.00 per day (vim Board pdL-4 t 4. Meeting O C U) t 5. Other Conference /Event: Location: a C- U-0 0-t .s .& w► .L&A k S� Total = $ -- Significant points learned of benefit to the District and its 5 m a SV ��4 nta c��y G4 u.c.l,O'C tepayers: !( C. Per Ordinance No. 55, "Board members shall provide brief reports on meetings attended at public expense at the next regular Board meeting." (Operations Code, Section 3.01.035) `11..c It CZ-*A Coo Co o�►� P Mpw� Lz) dl., . _1(' T L&A, - ABC e o "A =:-� cQ.� L aka o .:..�.d .� - a�G-.- P —+;--� G r c Qo l t (zy Director Signature: l _ '1. 21Z.. 411- a lit:.- Ck e r A 4,, RECEIPT OC WATER SUMMIT Orange County Water Summit Friday, May 02, 2008 Amount: $ 55.0o 1 • • ccmia Ada Sanitary 13mrict z CID Expense Reimbursement Form for Directors m Q a 6 name: t J Q cri UL L Attach all receipts. N w w E ti a z u� w Cr I'- En U DATE Of EYERT PURPOSE OR OCCAMN LOCA71ON TRA1fEL' HEAL EXPENSE OTHER kw �- p - ,dip rT - cm ;"q- S- wPtwjq- T� 'Can be uses for private a uto es wdl as taxi, Imo and air fare. ML Calmdedivn 1. miles at 50.5 cants per mile jGUw lc Raley 2. Total meals . ^ days attwidartce at $_M OG per clay tam $�a,a Pau�yl 4. Meefing S. 0llher s a ConferencelEvent: am Location: N Per Ordinance No. 55, "Bowel members shall provide brief ® reports an meetings attended at pubffc expwss at the next regular amid meeting.° (Operations Cade, Sectian 3.01.035) r z Total = $ as 4 00 SiQnir cant points leramed of benefit to the District and its wepayfers: Dinctor Signature: ^- - m O -C- cc }— C D 0 EON lk .H.M. r CD 0 en 0 0 co Cri 0 0 Q 0 Costa Mesa Sany District • Q m G (X Expense Reimbursement Form for Directors Name:-- - i. Attach all receipts. A D ;r A A d' n } n � n 0 r- n E ° z r Cr r n t n L Crt N n m m v U N ti 7 DATE OF EVENT PURPOSE OR OCCAS10M LOCATION TRAVEL` MEAL EXPENSE OTHER t. LU +J I 'Can be used for private auto as well as la)d. limo and air (are. II. Calculation 1. miles at 50.5 cents per mile (Carrel Arse) 2. Total meals 3. days attendance at $_g21.00 per day Ir�reoxd ) 4. Meeting 5. Other conferencWEvent: Location: Per Ordinance No. 55, "Board members shall provide brief reports on meetings attended at public expense of the next regular Board nmeeting." (Operations Code, Section 3.01.035) (uv, M) =.S a Total - $ U Significant points learned of benefit to the District and its ratepayers: C 19 IL 6 a r 0 ki U a q b Cl a v kL r_- ao m m N I N Z (h) Nothing stated herein is meant to be a limitation on a Board member's right to attend any event at the Board member's own expense. i) Board members shall be cognizant of the Brown Act and any exceptions thereto whenever a quorum of the Board is present at the same location. (Ord. 52, 2005) (Ord. 55, 2006) Section 3.01.092. Miscellaneous expense reimbursement. The Board of Directors recognizes that Board members will incur other expenses on behalf of the District for which reimbursement may be appropriate. To substantiate that such reimbursement is appropriate, Directors should establish that the expenses were actual, reasonable and necessary in service to the District. Certain expenses for supplies may be reimbursed by substantiating that the item or a portion of the item was used for District business. Such items include, but are not limited to, toners, cartridges, paper and related material involved in electronic processing of information by facsimile, copier, email, computer and other technological devices. To be eligible for reimbursement, a District - provided form should be used, which substantiates the purchase and documents the use or a portion of the use for District business. (Ord. 58, 2007) Section 3.01.100. Interaction with Staff. Requests for information may be made by individual Board members and will be responded to unless the Manager determines that it is would involve an inordinate amount of time, in which case he may ask that the item be placed on the agenda for full Board action. Copies of materials prepared for one Director shall be distributed to all Directors. Board members should only direct staff to take action when done as part of Board action during a meeting. Any Board member shall have the right to have such matters placed on the agenda for discussion. (Policy Statement 11/14/1991) 11 • Strategic Planning 2007 -2008 Additional Goals Established Mid - Program I. Increase E -Waste Recycling Issue: Residents inside the District should receive additional education and outreach regarding the proper disposal of batteries, fluorescent light bulbs, and other electronic waste. Along with education, determine additional drop -off and disposal sites. Goal: The District desires the $20,000 grant from the Integrated Waste Management Department (IWMD) and the $20,000 grant to the City of Costa Mesa be used in cooperation to achieve education and outreach and more effective a -waste recycling. Status: The District in partnership with the City of Costa Mesa submitted a Grant application to the County of Orange Integrated Waste Management Department on January 25, 2008. II. Source Reduction Issue: The District, along with other agencies who comply with the State of California requirement to recycle 50 %, is concentrating on "Source Reduction." Source Reduction is the use of products with less packaging materials, the use of products with "post consumer recycling content ", and buying in bulk to save re- buying the same item. As an example, items like aluminum foil last forever so buying a roll of 25 feet eight times creates eight times the amount of trash as buying one roll of 200 feet. The District has knowledge that property owners frequently place construction and demolition waste (C &D) in the containers rather than renting a construction bin. The District is aware that when the "unlimited container program" was introduced, the volume of trash increased, while in the reverse, when the use of a third container became an added charge, the volume of trash decreased. Goal: Continue educating residents to practice source reduction. The District's source reduction flyer may be placed in mail being sent to residents. Continue educating residents that C &D material is prohibited from being placed in the containers. Consider studying residents' habits to determine where the excess trash is disposed when the extra container is not available. III. Pursue Grant Funding Issue: Grant funding for trash collection and sewer service may be available. Goal: Determine whether additional funding through the Orange County Sanitation District (OCSD) Cooperative Projects Program or other sources is available for sewer matters. Stay abreast of grant opportunities for the trash collection program. • IV. Website Information Issue: Provide the public with the opportunity to learn more about the District. Goal: Consider the following items for inclusion on the website: • Mission and Purpose • Financial information • Policy on the accumulation and use of reserves • Plans for the future and the effect on rates • Per capita tax contribution by property owners • Performance and quality of service indicators • Board member benefits and compensation • 6/16/08 2 V. Comprehensive Sewer System Management • Issue: • As required in the State Water Resources Control Board's Waste Discharge Requirements (WDR), the District is required to have a comprehensive sewer system management plan (SSMP) containing the specific elements described in the WDR. The purpose is to increase the reliability of the sewer system while eliminating sanitary sewer overflows (SSOs.) Also, the District has a grant from OCSD to televise the sewer system to identify sources of underground water infiltrating into the sewer lines and surface water runoff entering the sewer system at the surface level (1 /I.) Goal: 1. Continue upgrading the liquid level sensing system in the pumping stations so all stations have reliable equipment with backup sensors. 2. Continue evaluating the risk of pumping station SSOs using the risk analysis chart. Continue updating the pumping station maintenance chart. Test odor control methods that introduce oxygen into the water rather than using chemical neutralization. 3. Continue the "clean and televise" project and analyze the results for sources of 1 /1. SSOs have usually occurred in areas not yet cleaned as part of this project. 4. Eliminate the maintenance - intensive hot spots and perform the critical pumping station and system upgrades identified by the Maintenance Supervisor. 5. Continue the planned force main replacement program. 6. Insure grease interceptors at the food service establishments are regularly cleaned as required in the Fats, Oils, and Grease (FOG) Program. 7. Update the Sewer System Management Plan (SSMP) as appropriate. V1. Special District Leadership Foundation (SDLF) District of Distinction Issue: The SDLF offers an accreditation program enabling districts to demonstrate to their communities, the media and legislators their commitment to operate in a sound and responsible manner. 6/16/08 3 Goal: The CMSD desires to attain the SDLF District of Distinction. As required by the SDLF, the District must demonstrate that all directors and executive staff have received training in governance as well as compliance with Assembly Bill 1234, relating to ethics. CMSD Directors mush take six hours of basic governance training within the past five years. CMSD Directors must complete a new ethics course by the end of CY -2008. The District Manager is required to complete six hours of basic governance training. • • 6/16/08 4 0 0 SEWER SYSTEM COMMITTEE AGENDA June 11, 2008,11:30 a.m. Costa Mesa Sanitary District 628 W. 19th Street Costa Mesa, California Directors Monahan, Perry and Schafer I. Monthly Spill Statistics II. Backcharge Status III. CMSD Projects A. Project #129 - Bristol Street Sewer; Update on Design Phase B. Project #164 - Miscellaneous Sewer Work - Potential Adams P.S. Work; Victoria at Harbor Work C. Project #168 - Irvine Pumping Station Relocation - Update on Construction & Extension of County Limits of Work D. Project #170 - Prepare Emergency Response Plans for Pumping Stations E. Project #175 - OCSD Grant - Televising CMSD Sewer Lines - 06/09 Completion Report 1. CCTV & Production Cleaning Status As /Of 5 -31 -08 - 923,442LF/1,129,420LF - 82% F. Project #186 - Sewer Lateral Assistance Program - Status G. Project #187 - District Yard Update - LEED Gold Standard IV. Construction /Maintenance Activities A. Elden Avenue Tap -In Intrusion Correction B. Indus Street Main Line Root Removal C. Tustin Manhole Adjustment D. Orange Avenue Offset Joint Repair E. Redlands Easement Debris Cleanup V. Public Comments Dated: June 9, 2008 Clerk of the District Page* SEWER LATERAL AND CLEAN OUT FINSAL ASSISTANCE PROGRAM - CMSD #186 Laladated: Status Report 06/17/08 @ 3:30pm Work Performed: 1 1620 Sandalwood St. John Humphrey 9/27/2007 Completed T C, RC, V $ 246.88 2/28/2008 2 398 University Warren Caves 9/721 -1969 10/17/2007 Com feted T, C, RC, V, R $ 1,800.00 12/612007 3 363 Ravello Lane Mona Wamel 9/645 -6964 10/22/2007 Completed T, C, RC, CO, V, R $ 1,800.00 11/7/2007 452 Swarthmore Lane Ken Martinez 11/9/2007 In Progress 1535 Orange Ave. Matthew Dabney 11/13/2007 In Progress 2074 Monrovia Ave. Jerry Randall 11/14/2007 In Progress - Returned video 1/15 1588 Redlands Place Charles Gleason 11/15/2007 In Progress 2070 Federal Ave John Uffelman 11/15/2007 In Progress 3206 Oregon Ave. jPaula Fowler 7/546 -4323 111/16/2007 Completed IT & C I $ 219.50 12/6/2007 724 W. 19th St. Young Yu /Bobby 7/906 -9701 11/19/2007 In Progress 2178 Placentia Ave. Thomas Schworer 7/545 -7983 11/26/2007 lCompleted T, C, CO, V $ 1,800.00 1/2/2008 4 5 6 7 8 9 10 11 1212208 Placentia Ave. Thomas Schworer 7/545 -7983 11/26/2007 Completed T, C, RC, V $ 649.38 1/17/2008 13 1034 Valencia St. Thomas Schworer 7/545 -7983 11/26/2007 Completed T, C, RC, V T, C, RC, V T, V C, RC - No video $ 502.00 $ 488.75 $ 216.36 I $ 77.00 12/20/2007 12/20/2007 1/31/2008 1/17/2008 14 1040 Valencia St. Thomas Schworer 7/545 -7983 11/26/2007 Completed 15 2019 So. Capella Court 1190 Gleneagles Terr. 20111 Riverside Dr. Thomas Schworer Robert Heckrotle Patricia Sanders 7/545 -7983 7/557 -6088 12/26/2007 12/5/2007 12/6/2007 _ Completed In Progress -Rcv'd video 12/18 ICompleted 16 17 18 616 Center Street Andre Ferriera 7/728 -0458 1216/2007 lCompleted - Returned videos T, C V Is 325.00 3/27/2008 19 344 E. 16th Street Eric Beach 9/300 -3342 12/6/2007 lCompleted T. C, RC V 1 $ 263.75 1/3/2008 20 2576 Fairway Drive Jeff Butcher 9/422 -1108 815 Sonora Road Jeffrey Frei 223 & 223 1/2 Santa Isabel Philip Cadenhead 9/361 -2332 12/10/2007 12/10/2007 12/11/2007 lCompleted T, C, RC, CO, V In Progress Completed - 2 laterals T CO, V, R 1 $ 1,239.00 1/17/2008 $ 3,600.00 1/31/2008 21 22 23 2682 Santa Ana Ave. Gary Hill 9/675 -0740 12111/2007 Completed T, C, RC, V $ 587.50 1/31/2008 24 337 Esther Marlene Heck 9/650 -5050 12/11/2007 Completed T C, V $ 310.63 2/28/2008 25 243 E. 20th Street Mark Schley 7/366 -6126 12/14/2007 Completed front lateral T, C, RC, CO, V, SR $ 1,800.00 1/31/2008 26 243 E. 20th Street Mark Schley 7/366 -6126 12/14/2007 Completed rear lateral T, C, CO $ 1,175.00 3/12/2008 27 1136 Carson 1845 Illinois Street 684 W. 18th Street Matt Montoya Marc Mason Barbara Griffith 7/501 -7258 9/230 -0873 12/14/2007 1211812007 12/18/2007 Completed In Progress Com feted T, CO, V, SR V, R, NIL $ 975.00 $ 1,800.00 1/17/2008 1/17/2008 28 29 30 2147 Aster Place 2237 Raleigh Ave. Illinois Street Laurene Keane 9/646 -6686 Dehra Iverson Damontoth Carillo 7/437 -1147 12/24/2007 12/26/2007 12/31/2007 Completed In Progress lCompleted T, CO, R T, V $ 1,800.00 $ 151.77 1/17/2008 1/31/2008 31 3211849 33 2848 Boa Vista Drive Aram Solomonian 7/546 -5013 12/31/2007 _ Completed T, C, R $ 1,800.00 1/17/2008 34 403 Walnut Place Kevin Pfeif 9/650 -5897 1/7/2008 Completed T, CO, V NIL T, C V $ 1,800.00 $ 587.50 1/17/2008 2/14/2008 35 324 Esther St. Edward Newland 9/642 -7083 1/7/2008 Completed 36 1858 Boa Vista Circle John Pfaffman 9/548 -9164 1/8/2008 Completed T, C, CO, V $ 550.00 1/31/2008 37 843 Con ress St. Diane Taylor 9/548 -7879 1/9/2008 Completed T, C, V $ 1,099.08 1/17/2008 38 1019 Linden Place Charles Weir 9/394 -2715 1/9/2008 Completed T, CO, V, SR $ 1,188.25 3/12/2008 39 526 Traverse Drive Raymond Grissom 7/751 -1046 1/10/2008 Completed T, C, RC, V $ 705.00 2/14/2008 40 1010 Grove Place Jeff Dawkins 7/345 -8471 1/10/2008 Completed T. C, RC, CO, V $ 1,796.81 3/27/2008 41 3020 Capri Lane George Matacek 7/546 -5395 1/10/2008 Completed T, C, CO, R $ 1,800.00 1/31/2008 42 839 Congress St. Diana Taylor 9/548 -7879 1/11/2008 Completed T, V $ 175.00 1/17/2008 43 923 W. Wilson Street 379 La Canada Way 1681 Gisler Ave. Diana Taylor Jutla Brown Nikolaos Charidas 9/548 -7879 W395 -3940 7/241 -8829 1/11/2008 1/45/2008 1/1612008 Completed In Progress lCompleted T, C, CO, V T, V $ 1,150.00 $ 390.63 1/31/2008 2/14/2008 44 45 46 237 Costa Mesa St. AI Nowocinski 7/968 -2769 1/17/2008 Completed T, V $ 175.00 1/31/2008 47 237 Costa Mesa St. At Nowocinski 7/968 -2769 1/17/2008 2nd Reimbursement T, V, NL $ 1,625.00 3/27/2008 48 2857 Europa Drive Dr. Anthony Smart 7/754 -1870 _Completed 1/22/2008 Completed T R $ 1,800.00 2/14/2008 49 3050 Madison Ave. Mina Cummins 7/850 -1009 1/1/2208 Completed T, C, RC, CO V $ 1,800.00 4/24/2008 50 2575 Greenbrier Lane Wendy Ellis 7/546 -7069 1/24/2008 Completed T C, RC, CO, V, SR $ 1,137.50 2/28/2008 5112227 E. 16th Street I Ellie Wra 9/646 -2388 1/24/2008 Completed IT, CO V R 1 $ 1,800.00 2/14/2008 Page SEWER LATERAL AND CLEAN OUT FINAISAL ASSISTANCE PROGRAM - CMSD #186 Status Report Laodated: 06/17/08 @ 3:30pm 52 2958 Milbro Street lBrian Valles 7/865 -9761 1/24/2008 Iln Progress v VHS back 2/25 T, C, COV, SR $ 1,800.00 ISee Teresa 53 2298 La Linda Ct. jAmy 2407 Margaret - N.B. 234 Santa Isabel jKris 2804 Boa Vista 731 Shalimar Drive Peters Steve Hufford Mungo 19/673 Michael Odell Susan Hubbard 9/400 -3363 9/548 -5380 -9054 11/31/2008 7/751 - 2001 9/275 -5152 1/24/2008 1/30/2008 ICompleted 2/4/2008 2/4/2008 lGave Completed IT, In Progress IT, In Progress video back - 2/13 CO, V, SR CO, V, R Is T, C, R, CO, V $ 1,197.50 2/28/2008 1,800.00 12/28/2008 $ 912.50 2/14/2008 54 55 56 57 58 637 Saint Clair Milton Sellers 7/544 -7365 2/5/2008 Completed T, V $ 1,800.00 3/12/2008 5913285 Minnesota Ave. Clint Knox 7/556 -8112 2/6/2008 Completed T, CO, V SR $ 1,800.00 2/14/2008 60 289 Rose Lane Lynn Newton 9/673 -6204 2/6/2008 Completed T, R $ 1,800.00 2/28/2008 61 2001 Kornat Drive Eileen Monta na 7/540 -3601 2/6/2008 Completed T, C, CO, SR $ 974.08 2/28/2008 62 2193 & 2195 Orange 2833 Francis Lane 358 Ralcam Place Dana Laine Chris Boxer Maria Herrera 7/557 -9632 909/208891 ,e2 9/5480923 2/8/2008 /1112008 2/11/2008 lCompleted Completed In Progress IT, T, C, CO, V C, RC, V $ 702.50 $ 611.34 2/28/2008 2/28/2008 63 64 65 2172 Pacific Avenue William Gilbert 9/6457090 2/11/2008 Completed T, C, RC, V $ 776.25 3/12/2008 66 329 Cabrillo St. #D Edmond Lishka 9/548 -2765 2/11/2008 Completed T, C, V $ 190.00 2/28/2008 6711641 Labrador Drive Sandra Rios 7/345 -2101 2/11/2008 Completed T, C, RC, CO, V $ 1,464.98 3/12/2008 68 879 Governor Doris Lynott 9/646 -5483 2/13/2008 Completed T, V, R $ 1,800.00 3/12/2008 69 328 Alva Lane Dave Griscom 9/646 -8791 2/14/2008 Completed T, C, CO, V, R $ 1,800.00 3/12/2008 70 1023 Linden Place Doris Muhonen 9/548 -8804 2/14/2008 Completed T, CO, V, SR $ 1,063.50 3/12/2008 71 964 Lansing Lane Michael Moroso 7/540 -0826 2/19/2008 Completed T, CO, $ 950.00 2/28/2008 72 1796 Pitcairn Douglas Storlee 9.515E +09 2/19/2008 Completed T, C, CO, V, SR $ 975.00 2/28/2008 73 2199 & 2197 Orange Ave. Dana Laine 7/557 -9632 2/19/2008 Completed T, C $ 95.00 3/12/2008 7412303 Redlands Drive Shizue Hirahara 9/548 -9479 2/20/2008 Completed T, C, RC, CO, V, R, SR $ 1,800.00 3/12/2008 75 390 La Paris Lane 379 23rd., N.B. 357 Ogle Street #B Ryan Price Chris McLaughlin ILori Connoll 9/836 -3313 9/355 -2817 9/646 -3577 2/21/2008 2/21/2008 2/21/2008 Completed In Progress lCompleted T, V IT, CO, V, SR $ 175.00 Is 900.00 3/12/2008 2/28/2008 76 77 78 599 Stu r eon Drive ICarl Westerlund 7/966 -6650 2/22/2008 lCompleted IT, C, CO, V, R $ 1,800.00 3/12/2008 79 212 Loyola Road 1421 Shamrock Lane 361 Ogle Edward Brownson Sarah Morel! David Prickett 7/549 -2554 2/26/2008 lCompleted IT, C, RC, CO, V $ 1,449.26 4/24/2008 7/957 -1577 3/5/2008 In Progress - Gv VHS back 3/11 9/644 -2071 3/6/2008 lCompleted T, C, RC, CO, V $ 924.08 3/12/2008 80 81 82 225 16th Place Wade Tift 9/514 -0556 3/6/2008 Completed T C, RC, V $ 462.50 311212008 83 3154 Barbados Place Kevin Collins 7/287 -8580 317/2008 Completed T, C. CO, V, R $ 1,800.00 3/27/2008 84 371 La Perie Lane Emily Tygart 9/646 -8758 3/11/2008 Completed T, V, SR $ 1,800.00 3/27/2008 85 1731 Orchard Drive Davis Stiev 9/278 -1174 2620 Westminster Place Scot Lindsay 9/646 -7625 221 Knox Street IJames Westlin 7/396 -2822 3/12/2008 3/17/2008 3/18/2008 Completed In Progress - Est. Reimb. $1800 lCompleted T, V, R T, CO, V, SR $ 1,800.00 $ 1,800.00 3/27/2008 3/2712008 86 87 88 353 Ramona Way Gerald Ta ami 9/548 -2813 3/18/2008 _ Completed T, C, RC, CO, V, SR $ 1,800.00 3/27/2008 8911009 Grove Place Loreen Stro a 7/960 -7447 3/19/2008 Completed T, V $ 200.00 3/27/2008 90 2568 Westminster Ave. Dan DeBassio 7/448 -3825 3/21/2008 Completed T, RC, V R $ 1,800.00 4/24/2008 91 1872 Monrovia, 65 -8 1872 Monrovia, 85 -8 390 E. 18th Street Fred Bockmiller Fred Bockmiller Scott Harris 9/697 -9712- 3/21/2008 Completed (Reimbursement #1) T, CO, V, R $ 1,800.00 4/10/2008 91897 -9712 31211M In Progress 9/939 -0733 3/25/2008 lCompleted T, CO 2), V, SR $ 1,800.00 4/10/2008 92 93 94 2736 De Soto Ave. Jennifer Pomeroy 9/910 -7325 3/26/2008 lCompleted T, C, RC, CO, V $ 1,437.50 4/24/2008 95 255 Albert Place John Hart 9/645 -9127 3/26/2008 Completed T, V, SR $ 1,800.00 5/8/2008 9612212 Donnie Road Joan Ricketts 9/645 -3984 3/27/2008 Completed - Gv video back 3/31 T, C, RC, V $ 867.00 4/24/2008 97 200 Lillian Place Phil Taormina 9/612 -7053 4/1/2008 In Progress - Gv video back 4/16 T, C, RC, V $ 835.00 See Teresa 98 215 Rose Lane Kenneth Matheis 9/548 -2629 4/4/2008 Completed T, C, RC, CO, V $ 997.50 4/24/2008 99 2216 Donnie Road Robert Johnston 2172 -74 Biscayne Springs Scott Beam 470 Flower Street Jerry Tucker 209 Pauline Place Andrew Terpstra 125 Flower Street Bunny Bowers 9/631 -3604 9/916 -7611 9/645 -2422 9/735 7551 19/903 -0597 4/10/2008 4/10/2008 4/14/2008 4/14/2008 4/22/2008 Completed In Progress In Progress In Progress lCompleted T, C, RC, V IT, C, RC, CO, V $ 861.50 $ 1,800.00 4/24/2008 5/8/2008 100 101 102 103 104 2219 Avalon Street ILudwiq Some 9/903 -5211 4/28/2008 lCompleted IT, C RC CO V $ 1,125.00 5/8/2008 Page 'o SEWER LATERAL AND CLEAN OUT FINAOAL ASSISTANCE PROGRAM - CMSD #186 Status Report Laodated: 06/17/08 @ 3:30pm 105 695 Center Street GET Development 7/466 -0216 5/1/2008 In Progress 106 953 Union Avenue Robert LeVva 7/323 -5820 5/2/2008 lCompleted jCO3 SR, Pictures I $ 750.00 ISee Teresa 107 3119 Gibraltar Roy Steadman 7/437 -7140 5/2/2008 ICompleted IT, V 1 $ 132.50 5/8/2008 108 3136 Sumatra Place Sandy Whiteside 7/915 -1684 5/8/2008 In Progress 109 2175 Pacific Ave - HOA Searidge of CM 9/716 -3998 5/12/2008 In Progress 110 303 22nd Street William Tosh 9/646 -2820 5/12/2008 ICompleted T, C, RC, CO, V, SR $ 1,629.49 5/22/2008 111 281 Rochester Street Jeff Deisner 9/515 -9602 5/15/2008 ICompleted T, V $ 137.50 1 See Teresa 112 1043 W. Wilson - Unit B IMichael Stout 7/960 -4513 5/19/2008 lCompleted T, C, V, SR $ 1,800.00 See Teresa 113 259 Brentwood IGeert Meyling 7/343 -2631 5/21/2008 ICompleted T, C, RC, CO, V, SR $ 1,200.00 See Teresa 114 2557 Columbia Dr. Philip Mock 7/444 -4689 5/28/2005 In Progress 115 2285/2289 Santa Ana Ave. Daniel Bartholomew 9/510 -4462 5/29/2008 In Progress 116 1952 Pomona Ave Daniel Bartholomew 91510 -4462 5/29/2008 In Progress 117 3090 Trinity Drtve Brigitte Hartman 7/557 -7452 6/4/2008 In Progress 118 2184 Rural Place Gary Monahan 9/548 -0099 6/10/2008 In Progress 119 379 E. 23rd. Street Christine McLaughlin 9/230 -4555 6/1112008 In Progress 120 3108 Sumatra Place Ashley Burke 9/643 -5740 6/12/2008 In Progress Lateral Assistance Reimbursements Total: $ 103,203.77 Completed (No fill) 89 In Progress 31 Waiting for Review 0 120 • T Televised, C Cleaning, RC Root Cutting, CO Clean out Installed, V Video Provided to CMSD, R Rehab, SR Spot Repair, (NL) New Lateral • • CR Transfer To: Joan Revak From: CR Transfer Inc. Jurisdiction: Costa Mesa Sanitary District (9) Month/Year: May -08 Recycling Report "` Note: This material includes food /small particulate and inert material. Total Tonnage Recycled Tonnage Landfill Tonnage County & Recycle, Tons Commodity Percent;a. a Recycled 1781.19 90.14 1871.33 1751.91 87.24 Newspaper 1.A8% 278.41 Cardboard 0,142% 226.72 Mixed Paper 5:13% 181.13 Glass 7$0% 98.91 PET 059% 20.76 HDPE DA5% 15.87 Aluminum Cans (1:33% 11.8 Non - Ferrous Metal 0::44% 15.47 Tin /Metal U:65% 22.79 Greenwaste 018% 345.58 Organic / Fines 12;6.7% 447.74 Wood IA1% 49.66 Concrete/Asphalt 1 Am 66.35 Drywall Od0% 0 Totals 50:1% 1781.19 "` Note: This material includes food /small particulate and inert material. Total Tonnage Recycled Tonnage Landfill Tonnage County & Newport Beach TOTAL 3533.10 177.38 3710.48 1781.19 90.14 1871.33 1751.91 87.24 1839.15 CR Transfer To: Joan Revak From: CR Transfer Inc. Jurisdiction: Costa Mesa Sanitary District Santa Ana Heights (11) MonthNear: May -08 Recycling Report ** Note: This material includes food / small particulate and inert material. Total Tonnage Rec cle ._ .._. Tons Commodity Percenta e .... ....... Recycled Newspaper 10.19% 18.07 Cardboard 6.65% 11.8 Mixed Paper 7:63% 13.53 Glass 3.30% 5.85 PET 0:78% 1.38 HDPE 0.44% 0.79 Aluminum Cans 0.51% 0.9 Non - Ferrous Metal 0.27% 0.48 Tin /Metal 0.96% 1.71 Greenwaste 1.30% ........... 2.3 Organic / Fines 11:67% 20.69 Wood 5:17% ......._... 9.18 Concrete /Asphalt 1.95% ........... 3.46 Drywall 0.00% 0 Totals MAN 90.14 ** Note: This material includes food / small particulate and inert material. Total Tonnage 177.38 Recycled Tonnage 90.14 Landfill Tonnage 87.24 • r1 U • Total Tonnage 61 1 3,279.75 3,660.67 1 : 1 City 3.437.45 3.720.28 3,105.92 3,467.04 3,437.22 3,020.26 3,275.30 2,992.17 3,368.57 3.498.64 3,533.10 County 222.73 197.22 173.83 193.63 157.47 152.13 194.57 129.17 130.41 229.31 177.38 City County City County Waste Diversion FY- 07 /08 /jr 06/09/08 1,732.97 1,875.56 113.17 100.23 1.704.48 1.844.72 109.56 96.99 1,56585 1.747.90 1.732.88 1.527.68 1,651.24 1.508.50 1,698.25 1.763.85 1.781.19 88.31 98.39 80.02 77.29 98.85 65.63 66.26 116.52 9014 1,540.07 1,719.14 1704.34 1,502.58 1.624.06 1.483.67 1,670.32 1,734.79 1,751.91 85.52 95.24 77.45 74.84 95.72 63.54 64.15 112.79 87.24 50.44 50.43 1 1 1 .43 50.59 50.44 1 1 43 50.44 50.43 50.45 'A composite recycling percentage for City & County based on new characterization studies completed by CRT. • • • Total Tonnage 3.469.87 3,121.34 3,498.98 3,727.95 3,710.48 17,528.62 City 3,275.30 2,992.17 3,368.57 3,498.64 3,533.10 County 194.57 129.17 130.41 229.31 177.38 City 1,651.24 11508.50 1,698.25 1,763.85 1,781.19 County 98.85 65.63 66.26 116.52 90.14 Landfilled Tonnage 1,719.78 1,547.21 1,734.47 1,847.58 1,839.15 8,688.19 City 1,624.06 1,483.67 1,670.32 1,734.79 1,751.91 County 95.72 63.54 64.15 112.79 87.24 •A composite recycling percentage for City & County based on new characterization studies completed by CRT. Waste Diversion 2008 /jr 06/09/08 JUN -03 -2008 TUE 01 :52 FM /NCOF1PpJLGf� Or 0200116534 BILL TO: FAX NU. INVUIGE COSTA MESA SANITARY DIST. 628 W 19TH ST COSTA MESA CA 92627 F. ! Z MAIL PAYMENT TO: CR TRANSFER, INC. P. O. BOX 125 STANTON, CA 906,80 -0125 TERMS: NET 10 GAYS } 70 PAY OY CREDfT CARD. PLEASE FILL � 6~ j IN INFORMATfON ON BACk OF RE&JITfANCE INVOICE #: INVOICE DATE: 11653 6jaz /08 COSTA MESA SXIgITARY DIST. P.O. ,BOX 1200 COSTA MESA CA 92627 CUSTOMER #: PREVIOUS AMOUNT.DUE PAYMENTS CURRENT CHARGES TOTAL DUE 09- 9 2 182,698.97 182,688.50 184,488.02 184,498.49 CR TRANSFER, ^Pleas �datach here and refum wl(h Your Al most "-"-- CHECK # ^-- '" - °•. -- INC. ' 4 . • 5/01/08 5/02/08 RESIDENTIAL RESIDENTIAL WASTE WASTE 17 155.09 52.220 g,0c,6 ygl 5/05/08 RESIDENTIAL WASTE 16 144.9 52.220 5/06/08 RESIDENTIAL WASTE 16 178.9 52.220 9,3�.;4.77� 5/07/08 RESIDENTIAL WASTE 16 139.5 ' 52.220 7 284.69 5/OB/08 RESIDENTIAL WASTE 19 183.6 ' 52.220 9;,8� 551 5/09/081 RESIDENTIA14 WASTE 16 149.2 ' 52.220 7,791.75 5/12/08 RESIDENTIAL WASTE 1'8 15,6.7 '. 52.220 8,187.05 5113/08 RESIDENTIAL WASTE 18 169.49' 52.220 8,648.1.6 5/14/08 RESIDENTIAL WASTE.- 19 15 15.7 52.220 S,OS1.57 5/15/08 RESIDENTIAL WASTE 132.6 52.220 - -- 6,528.55 5/16/08 RESIDENTIAL WASTE 17 _. ... 163.2 52.22D 8,524.92 5/19/08 RESIDENTIAL. WASTE ._. 17 14 3 . 7 -! 52.220 7,5016.63, j 5/20/08 R�STbENTIAI, - WASTE 20 174:7 52.220 5),122.83 1 5/21/08 RESIDENTIAL _. 20 362:0 ' 52.220 8, 460 . GS 5/22/08 RESIDENTIAL ..WASTE. WASTE 16 11.0 52..220 7, 5/23/08 RESIDENTIAL WASTE I8 158.6 52.220 g,V8,1, 1bI 5/27/08 RESIDr T �N,IAI, WASTE 16 141.8 52.220 7,40 6 36 5/28/OB RESIDENTIAL WASTE 20 200.4 52 220 10,65.93 5/29/08' RESIDENTIAL WASTE. 19 169.6 52.220 8,857.56 5/30/08 RESIDENT IAL WASTE 16 163.8 52.220 8,553.5�i, 5/31/08 1 RESIDENTIAL WASTE 19 184.4 - 52 -220 9,621).59 16 164.7 52.220 81602.72 , I IF YOU HAVE ANY QUESTIONS REGARDING ANY PART OF THIS INVOICE, PLEASE CALL: 4-� I (714) 826 -9049 PREVIOUS AMOUNT DUE PAYMENTS CURRENT CHARGES TOTAL DUE INVOICE TOTAL � A7 GQC r,ti� •CUSTOMER #: 0 9 - 9 2 P.O. BOX 1200 INVOICE # 17653 OVERDUE AMOUNTS SUBJECT TO FINANCE CHARGE pn'—o m; lit '1,.d P,P,, JUN -03 -2008 15 55 97% P -02 JUIN-U.�-CU!Jb IUD, U1 06 rN VHA NU, r. ui INVOICE CR TRANSFER, INC. R O. BOX 125 STANTON, CA 90660 -0125 .�uccwPCxxaa�a TERMS: NET 10 DAYS 0 7600116544 TO PAY BYCREOIT ��'��!'' °�`�..► CARP, PLEASE FILL IN INFORMATION ON BACJC OF REMITTAvc� INVOICE #: INVOICE DATE: 13ILLTO" 11654 61D1/aa COSTA MESA SAI\7ITAR'Y --SA HG COSTA MESA SANITARY-SA IIC% 628 W 19TH ST P.O. BOX 1200 COSTA MESA CA 92627 COSTA MESA CA 92627 CUSTOMER #: PREVIOUS AMOUNT DUE PAYMENTS CURRENT CHARGES TOTAL DUE 09 11 13 E7 lil,974.59 ::1:1 ,974.57 9,262.76 9,262.78 -� - - - - - - _ - _ - _ Plea- detach he(a and retum wit .� �r _ — r — — _ — — — - _ ^ w — — — CHECK CHECK* CR TRANSFER, INC. � _ .� r _ - -- - ` - - - - - - - - - - -- 5/06/08 5/07/08 5/13/08 5/14/08 5/20/08 5/21/08 5/26/08 5/29/08 RESIDENTIAL WASTE RESIDENTIAL WASTE RESIDENTIAL WASTE RESIDEN'T'IAL WASTE RESIDENTIAL WASTE RESIDENTIAL, WASTE RESIDENTIAL.WASTE RESIDENTIAL WASTE 1 2 1 4 1 4 a 4 10.2 2,1.1 5.4 40.0 4.1 41.3 8.6 46.2 52.220 52.220 52.220 52.220 52.220 52.220 52-220 52.220 IF YOU HAVE ANY QUESTIONS REGARDING ANY PART OF THIS INVOICE, PLEASE CALL: PREVIOUS AMOUNT DUE PAYMENTS CURRENT CHARGES TOTAL DUE CUSTOMER #: D9- a.l 8 INVOICE # 11654 OVERDUE AMOUNTS SUBJOECT TO FINANCOE CHARGE 536.82 1,106.02 2E33.03 2, 088. BO 2.7_,3 . 28 2,161.39 451 1 F 17, (714) 826 -9049 INVOICE - rC)TAL Gpllmc — Pop, JUN -03 -2008 15: 55 96% P, n 0 TO: Costa Mesa Sanitary District Board of Directors FROM: Ron Shef, Ordinance Enforcement Officer DATE: June 16, 2008 SUBJECT: ORDINANCE ENFORCEMENT SUMMARY REPORT This report covers the monthly period of May 2008. During this month, the monitoring and evaluation of the CR &R collection drivers /trucks was completed. Results and data were submitted to staff for incorporation in a spreadsheet for documentation. A property in Mesa Del Mar was monitored due to visible containers and repeated complaints. Photos were taken, visits to the residents were attempted and an enforcement letter from staff was sent in order to ensure compliance. If these actions are unsuccessful then a citation maybe appropriate. The Enforcement Officer considers this resident a first priority and monitoring will continue. The large item collection program has just begun with notices delivered two weeks ago and pick -up starting Monday June 16 Route #10. The Enforcement officer will make continual monitoring throughout the summer My apologies to the Board and staff for not attending the June Board meeting. 0 0 9 SEWER AND TRASH RATE POSTCARD NOTICE OF PUBLIC HEARING Please be advised the Costa Mesa Sanitary District will hold a public hearing on August 6, 2008 at 5:30 p.m. at the Costa Mesa Sanitary District Office, . 628 W:. 19th Street; Costa Mesa; CA. 92627, to consider any protests to: the proposed: increase of. the Sanitary District's sewer collection rates charged: at your property and receive comments on the vnchanged` trash %collection rate. All residences and businesses within the District receive sewer service from the District, while the District collects trash only from residences utilizing curbside service (NOT bin or dumpster service). BASIS AND REASON FOR INCREASE It is necessary to increase the annual sewer collection rates to cover the additional operation and maintenance activities and capital improvement projects required to meet the State of California General Waste Discharge Requirements. The additional charges for the grease control program are identified below with an asterisk. The existing and proposed yearly rates are as follows: Single Family Residential Multi - Family Residential Commercial w/o food service Commercial w /cold food service Commercial w/hot food service Industrial Other Existing Proposed $239.41 $239.41 Existina Proposed $56.47 + $2.77* $60.71 + $2.98* $43.49 + $2.77* $46.75 + $2.98* $32.85/1000 sf + $2.77* $35.31 + $2.98* $32.85/1000 sf + $72.00* $35.31 + $77.40* $32.85/1000 sf + $180.00* $35.31 + $193.50* $96.77/1000 sf + $2,77* $104.03 + $2.98* $29.11/1000 sf + $2.77* $31.29 + $2.98* FOR FURTHER INFORMATION Please contact the Administrative Office at (949) 645 -8400, Ext. 230 • • • SAW�,��Qi �a oo TANY DISgRICT COSTA MESA SAN, 4�ag� o ...an Independent Specia(District Memorandum To: Board of Directors From: Joan Revak, Clerk of the District Date: June 16, 2008 Subject: CR &R Brochure In accordance with a contractual agreement with the CMSD, CR &R is obligated to produce and mail a brochure /flyer to all CMSD trash customers. Attached is a copy of the CR &R brochure being mailed in the next four weeks. The actual production copy will be more clear than the attached printer copy. Protecting our community's health d y providing solid waste and sewer collection services. www.crosdcagov • • Items that require special handling and are larger than a regular trash container, such as a chair or a couch are considered "Large items." raw,i Common Household large items include: On collection day remember: 1. Items placed outside of the containers will not be collected. 2. The containers should be placed at curbside no later than 6:30 a.m. on collection day. 3. The containers should be placed with the handles and wheels facing towards your home. 4. The containers must be placed side -by -side approximately 1 foot apart and at least 3 feet from any obstruction (i.e. parked cars, trees). 5. Containers should be removed from curbside by midnight on service clay. Y It is illegal to Waste (HHW) through the residential program. HHW must be disposed of at a certified collection center. Household Hazardous Waste includes but is not limited to: • Used Motor Oil Paint • Solvents Pesticides • Batteries Pool Chemicals • Cleaning Products Printer Cartridges • Wood Preservative Unused Road Flares • Fluorescent Light Tubes Antifreeze The nearest center is located in Huntington Beach. Orange County HHW Collection Center 17121 Nichols Street, Huntington Beach, CA 92647 714.847 -3581 or visit www.aciandfills.com F1 For hours of operation tion call County of Orange Int Bement (714) 834 -6752 or visit www.odandfills.com. • Household Appliances • Furniture • Carpet Rolls • Mattresses To schedule a large item pick -up at your curbside, please call 24 hours in advance of your regular service day. CR &R Customer Service number: 949 -646 -4617. In addition to the summer large item collection program, residents are entitled to one (1) annual pick -up free of charge. Any pickup thereafter will carry a nominal charge. The following is a list of holidays (nwt•eolledlon days) observed by Costa Mesa Disposal. We have a total of six throughout the year: Christmas Day New Years Day Memorial Day July 4th Labor Day Thanksgiving Day Remember that your collection day will be one day late following each holiday when the holiday falls on a weekday (Monday- Friday). CFR&F; WASTE AND RECYCUNO BE]aVICE8 Whatever your question, we are here to serve you! For More Information: CR &R Customer Service Department 949 - 646 -4617 Monday - Friday 7:00 am to 5:00 pm Saturday 8:00 am to 12:00 noon www.crrwasteservices.com T a9 60 P W no ak t4 J ON � UI O >I 0 D m n� m� D G n M vii �s 0 . P i I A NIGHER STANDARD OF RESPONSIBILITY WASTE • RECYCLING SERVICES M • • W ' are collected and transported to the 77-�- Processed recyclables are separated by commodity and baled. =0� Recyclables "3- A NIGHER STANDARD OF RESPONSIBILITY WASTE k RECYCLING SERVICES • Thousands of bales are 13 shipped to locations for further processing or to overseas markets. wpm Post consumer items such as paper products and clothing are made from various recycled materials. st Buying recycled products t helps close the loop C] • COSTA MESA SANITARY DISTRICT RECYCLING COMMITTEE AGENDA June 23, 2008 12:00 p.m. Costa Mesa Sanitary District 628 W. 19" Street Costa Mesa, California (Directors Ooten and Ferryman) I. Recycling Committee Goals for 2007/2008 II. Guest Attendees: Melanie Eustice & Mike Balliet, City of Costa Mesa III. IWMD Sub - Regional Meetings and Grant Program A. Composting Seminar Event Hosted by the City of Costa Mesa and CMSD B. Status of Collection of Batteries and CFLs at Orange Coast College Recycling Center IV. Large Item Collection —June 16 through August 22, 2008 V. Partnership with OCSD A. Biosohds B. No Drugs Down the Drain VI. Report on Other CMSD Recycling Programs VII. Public Comments Dated: June 17, 2008 Clerk of the District Protecting our community's health by providing solid waste and sewer coffeetion sem*xs. gov .1 P__� Recycling Committee Goals for.2007 and 2008 Calendar Years I. Encourage Recycling Projects by Non - Profit Organizations • $100 awards given to non - profit organizations that complete recycling projects • Utilize $500 Recycling Support from Costa Mesa Disposal • Create two projects in 2007 and 2008 • Contact Girls Club and Boys and Girls Club • Promote CMSD projects at Earth Day Event at Orange Coast College on April 26, 2007 and provide sign -up sheets. Status: Campfire USA collected plastics & aluminum cans & delivered to OCC Recycling Center 1/12/08. CMSD will reward with $100. Plastics education event for Girl Scout Troop from Paularino School held on January 23, 2008. Troop #226 collected plastics & aluminum cans & delivered to OCC Recycling Center 3/21/08. CMSD will reward with $100. Staff hosted a booth at Earth Day Event at Orange Coast College on April 26, 2007. II. Research Food Recycling • Staff to contact Orange County Integrated Waste Management Department and other resources with regard to food recycling • Review programs in Northern California III. Update Award Winning "Working for You" Video • Obtain cost and timeframe from Monitor Video • Total 2005 -06 Budget was $2,500; Expenditures Totaled $2,000, while the 2006 -07 Budget is $11,500 • Write new script Completion date is rescheduled for 2008 IV. Educate Residents on One - Container Mixed Trash Recycling Program • Include articles in newsletter and other publications Status: Article included in spring 2008 & spring 2007 newsletter V. Establish High School Recycling Programs and Education and Continue Educating Students on the Importance of Recycling • Hold an educational event with Estancia High School in April or May 2008 . • Review Department of Conservation Manual • Continue with telephone book recycling contest, recycling presentations, and vermi -compost ing presentations 2 t • Reevaluate formula for prize awards in School Telephone Book Recycling Program with larger award for schools collecting greater than two Ibslper student and less than 400 students. Issue press release. • Include notices in District and Chamber of Commerce newsletters & websites, public service announcement opportunities and City of Costa Mesa and local Cable TV stations. • Contact OCSD with regard to providing bus for transportation to sites. • Promote Waste Free Lunch on America Recycles Day, November 15, 2007, or at other times during the year Status: Staff working with Costa Mesa High School Life Science Academy on expanding their recycling programs. A meeting was held at CMSD headquarters on January 31, 2008. VII. Continue to host tours of CRT, OC Landfill and OCSD for Costa Mesa residents including students and social service groups • Continue tours of CRT, OC Landfills & OCSD • Sponsor Tour of OCSD Groundwater Replenishment Facility in November 2007. Status: Tour to CR &R and OC Landfill held on July 11, 2007 Tour of Frank R. Bowerman Landfill by 18 Japanese UCI engineering students held on March 6, 2008. Estancia High School Special Ed students toured CR &R facility and Bowerman Landfill on April 3, 2008 VIII. Water Conservation • Encourage reduction in water usage • Promote use of waterless urinals • Research available products for low water usage • Refer residents to Mesa Consolidated Water District website IX. Source Reduction Goals • Continue source reduction outreach and education • Included in 2007 & 2008 spring newsletters. Status: Pamphlet on Source Reduction completed April 16, 2007 Pamphlet distributed at Earth Day event on April 26, 2007 X. E -Waste Events a. Hold one event per year and recommend going to County sites to dispose of E- Waste. b. Promote OCC Recycling Center's acceptance of e- waste. Protecting the Envirom=t by Increasing .mac duF andAmareness zuww.crosdca 06116108 3 Status: Event held with ARC on February 24, 2007. Earth Resource Foundation held event on March 3, 2007. CMSD planning a joint E -Waste project with the City of Costa Mesa using IWMD grant funds in the amount of $40,000. OCC Recycling Center accepting a -waste as of March 2008 c. Implement 2006 Battery and Electronic Waste Recycling Requirements • Acquire information • Included in Spring 2005 Newsletter • Monitor Progress of CR Transfer Program • Battery Buckets Status: Battery Buckets located at CMSD Headquarters, Royal Palm Fire Station, two at Estancia High School and two at Costa Mesa High School. XI. CRT Conducted Seminars Status: XII. Invite the following individuals to Recycling Committee meetings: • Mike Carey, OCC Recycling Center (March 2007 meeting) • Katrina Foley, City of Costa Mesa Councilperson • Donna Theriault, City of Costa Mesa Management Analyst (August 2007 m meeting) • Melanie Eustice, City of Costa Mesa Management Analyst • Mike Balliet, Consultant to City of Costa Mesa • Mike Planck, CR &R • David Ronnenberg, CR &R (May 2007 meeting) • Paul Relis, CR &R (May 2007 meeting) • Greg Woodside, former CMSD Director • Dan Worthington, former CMSD Director • Sue Gordon, Rainbow Disposal (formerly w /IWMD) • Tim Grogan, IWMD Status: Mike Carey attended March 5, 2007 Recycling Committee meeting. Mike Carey attended February 25, 2008 Recycling Committee meeting. Paul Relis, David Ronnenberg and Dean Ruff ridge of CR &R attended May 7, 2007 Recycling Committee meeting. Protecting &e Environment by Increasing *i' cCing ands�l wareness J www.ans&wgo 06/16/08 4 Donna Theriault of the City of Costa Mesa attended the August 6, 2007 Recycling Committee meeting. Mike Balliet invited to September 10, 2007 Recycling Committee meeting and attended with Donna Theriault from the City of Costa Mesa. Melanie Eustice & Mike Balliet invited to June 23, 2008 Recycling Committee Meeting. XIII. Regional Recycling and Waste Diversion Grant Program in Partnership with the City of Costa Mesa A cooperative effort to elevate community awareness of the need to 1. Promote and educate the public on recycling benefits and methods 2. Provide door -to -door collections or drop off programs to recycle household hazardous waste materials emphasizing batteries and fluorescent tubes (mercury), compact fluorescent light bulbs (CFLs) (mercury) and incandescent bulbs (lead). 3. A pilot sponsorship and subsidization project to provide composting bins to common residents to process kitchen and yard green waste into valuable nutrient rich soil amendments. 4. Sponsorship of need -based a -waste collection events. Status: Grant application submitted to the County of Orange Integrated Waste Management Department on January 25, 2008 CMSD and City of Costa Mesa joint Waste Diversion Grant Program application approved by the Orange County Waste Management Department. Composting Demonstration at Macy's South Coast Plaza Home Store held April 26, 2008. Protecting tke Environment by Increasing cycling andAwareness www.crosdea..aov 06116108 • Answersto questions a1 r nt. Biosolids Compost Recycling Organics, Improving Water Quality, Saving Money! What is Compost? Compost is an environmentally superior product that creates healthy plants while saving an important resource in Orange County — water. An excellent soil amendment for your garden plants; it will save you money by reducing your monthly water bill. Because compost can hold many times its weight in water, it allows you to reduce sprinkler usage while providing the added environmental benefit of preventing runoff, which is a significant contribution to pollution in our local waterways. Equally important, composting can greatly reduce the amount of waste that ends up in landfills. Compostable organics such as food, leaves, branches, and biosolids make up about 30 percent (12 million tons annually) going to California landfills. Benefits of compost include: • Decreases runoff and erosion • Improves re- vegetation establishment • Binds and degrades some pollutants • Reduces need for fertilizers and pesticides • Reduces irrigation requirements • Improves water quality Composting is the controlled decomposition of organic materials, such as leaves, grass, and food scraps, by microorganisms. The result of this decomposition process is compost, a crumbly, earthy - smelling, soil -like material. Biosolids Compost Biosolids are solids settled and treated through the wastewater treatment process. When recycled by composting with other materials, biosolids create a valuable amendment, especially rich in nitrogen and other nutrients, that helps the soil to grow healthy plants. The Orange County Sanitation District (OCSD) is currently composting about half of the biosolids created through our treatment process. OCSD currently contracts with Synagro, a compost manufacturer. Synagro sells most of its manufactured compost to landscapers and supply yards throughout California for use on parks, sports fields, and golf courses. Compacted Soil (unhealthy) Water Run Off and Poor Drainage Loss of Nutrients Compacted Sand & Clay This soil has insufficient soil structure for plant growth and is prone to erosion. Soil with Biosolids Compost (healthy) Organic Matter Nutrients Good Water Distributed Throughout Retention !Saay Soil particles form separate clumps and tiny pockets of air, like a sponge, allowing water to be absorbed and held in the soil Premium Product Quality OCSD's award- winning Source Control program strictly controls metals and other constituents discharging to the sewer. As a result of their dedication, the wastewater entering the plant meets drinking water standard for metals. Therefore, OCSD's biosolids and resulting compost meet "exceptional quality" standards when it comes to metals. The metal levels present in biosolids are comparable to background soil and chemical fertilizer levels. In addition, the biosolids treatment process both inside the plant and the natural composting process are designed, regulated, and tested to confirm the compost products meet pathogen standards. (continued on next page) Compost used for landscaping and erosion control OCSD in the community educating on benefits of compost OCSD plants and maintains its landscaping with compost Compost application on a sports field in the City of Orange Closing the Clean Water Loop Bringing the biosolids compost generated by cleaning Orange County's water back to Orange County is an environmentally responsible way to close the "clean water loop" as well as helping to keeping sewer rates under control. OCSD is encouraging its member cities and agencies that sit on our Board of Directors, local governments, and residents to use biosolids compost. Increasing the use of compost in Orange County will help to create a sustainable biosolids program, and keep biosolids- related costs to ratepayers under control. Stormwater Compliance, Integrated Landscaping, and Compost Compliance with stormwater regulations includes preventing erosion and filtering sediment to prevent pollution in local waterways. Compost's tremendous water - holding and filtering capacity makes it a wonderful stormwater compliance tool. Sediment filters made from compost create 80% less waste to landfills when compared to traditional silt fences because the compost filters are not disposed of but left onsite to help vegetation grow. This fact makes compost sediment filters eligible for green - building credits! Establishing vegetation, the main advantage of compost, is the best way to prevent and control erosion. By including landscaping design early in the planning process and establishing vegetation through compost use early in construction projects, the need for separate and costly erosion control measures can be minimized. Compost filters, blankets, and integrated landscape planning services are available through local service and installation experts. Contact OCSD staff for more information. Demonstration Gardens OCSD and its partners are working with local education centers to demonstrate the benefits of compost use as well as utilize existing outreach opportunities to inform the public about biosolids recycling through compost. Currently, biosolids compost is being used in various locations around the Fullerton Arboretum at California State University, Fullerton (wwwarboretum.fu//erton.edu). Where to Buy Compost Orange County residents can help keep their sewer • rates low by buying compost made from Orange County's recycled biosolids at the locations below. Biosolids compost can be purchased as loose small - quantity bulk, and large- quantity bulk: Bags Find bags of compost at most nurseries and retail garden centers. Small- Quantity Bulk (less than 40 cubic yards) Local retail supply yards often carry soil amendments such as compost as a loose bulk product that can be loaded into your truck or delivered to your home. The following map shows local suppliers carrying composts from OCSD's biosolids. Large - Quantity Bulk (at least 40 cubic yards) Place large orders directly with the manufacturer for wholesale pricing. Compost made from OCSD's recycled biosolids is available through Synagro (1- 800 - 242 - 2222). OCSD's compost program encourages Orange County governments to use locally recycled biosolids compost. Orange County governments receive a special discount off wholesale prices. Public Participation OCSD encourages public input on our biosolids policy and management practices. We respond and track all input. Contact Deirdre Bingman, Biosolids EMS Coordinator, at (714) 593 -7459 or dbingman@ocsd.com. Visit our Web site at www.ocsd.com /environmental /biosolids/ for more information and to sign up for biosolids updates under E- Notify. OCSD is proud tobe the first OCSD Biosolids Policy agency in the nation to have its Biosolids Environmental biosolids OCSD strives to recycle its Management System (EMS) certified by the National using sustainable options while protecting Biosolids Partnership (www.biosolids.org). public health and the environment. nnnn 7 Local Bulk C Stores iHelp the environment —use compost! Compost improves water quality and builds healthy soil and plants. Treeco Arborist Treeco Arborist For commercial bulk orders contact: 2251 E. Lambert Rd. 12811/2 Brea Canyon Rd. Synagr0 Compost Facility La Habra Brea 1(800) 242 -2222 562- 690 -5880 714- 990 -5553 o South Coast Supply La Habra Brea 3626 Cerritos Ave. Los Alamitos 562 - 596 -6666 Fullerton Yorba Linda Placentia - - Buen , { I, Atwood Sales a a`� —�-. —. 719 S. Lakeview Ave. alma �y� �✓ ^�� -� Anaheim I Placentia Anaheim l 714- 779 -2661 Provided by: A ) t ORANGE COUNTY SANITATION DISTRICT t Search keyword "Compost" on www.ocsd.com p H Blue Ribbon Nursery & Landscape 1425 N. Santiago Blvd. Orange / 714 - 633 -3666 Valley Building Materials 23271 Cherry Ave. Lake Forest 949 - 855 -9994 / Lake )/ Fore RAn, Lagun ( M's Sepulveda Building Materials VIE 28092 Forbes Rd. Laguna Laguna Niguel AlisoHills 949-347-2100 Viejo Laguna ? McAllister Dave Topsoil each 31748 La Pata Ave Laguna San Juan Capistrano Niguel 949 728 -1500 Sa Juan C istrano Dana Point San Clemente Ron Dwinnell Materials 1523 Avenida de la Estrella San Clemente Cypress a it a Stanton Los lamito Orange 1 ar Garden ' - -- Grove Seal Beach estminster Santa Ana untain / Tustin V i Huntington Beach Costa Resource Building Supply Mesa Irvii 17881 Felson Cir. Huntington Beach 1. _ 714 - 842 -1500 Newport Beach South Coast Supply 18851 Goldenwest Ave. Larry's Building Materials Huntington Beach 1151 W. Baker St. 714 - 842 -8866 Costa Mesa 714 - 545 -0448 Provided by: A ) t ORANGE COUNTY SANITATION DISTRICT t Search keyword "Compost" on www.ocsd.com p H Blue Ribbon Nursery & Landscape 1425 N. Santiago Blvd. Orange / 714 - 633 -3666 Valley Building Materials 23271 Cherry Ave. Lake Forest 949 - 855 -9994 / Lake )/ Fore RAn, Lagun ( M's Sepulveda Building Materials VIE 28092 Forbes Rd. Laguna Laguna Niguel AlisoHills 949-347-2100 Viejo Laguna ? McAllister Dave Topsoil each 31748 La Pata Ave Laguna San Juan Capistrano Niguel 949 728 -1500 Sa Juan C istrano Dana Point San Clemente Ron Dwinnell Materials 1523 Avenida de la Estrella San Clemente What do we mean by an Enhanced Source Control Program? Since the late 1970's, the Orange County Sanitation District (OCSD) has imple- mented a Source Control Program to regulate the discharge of conventional pollut- ants (e.g. heavy metals such as chrome, cadmium, etc.) from industrial sources. Because of the growing concern for "emerging" pollutants, it is necessary to en- hance the existing Source Control Program by focusing not only on industrial sources, but also residential and commercial sources. What are the "Emerging" Pollutants of Concern? With the recent advancements in analytical chemistry and toxicology, scientists have been able to detect various unexpected pollutants in wastewater and surface water bodies at very low concentrations These pollutants are "emerging" in the sense that their effects on human health and the environment are the subjects of scientific in- vestigation and public policy debate. emerging pollutants fall into several general classes: pharmaceuticals and personal care products including antibiotics, steroids, hormones and other "endocrine disrup- tors"; and a variety of miscellaneous chemicals, such as caffeine, cholesterol, fire retardant, and pesticides, which are predominantly generated from residential and commercial sources. These substances enter waterways by way of municipal, indus- trial, and agricultural wastewater systems What is the Motivation for an Enhanced Source Control? With the commissioning of the Ground Water Replenishment System (GWRS), it is imperative that OCSD addresses the discharge of emerging pollutants, as this may potentially impact the groundwater if not controlled at the source. Although GWRS is well designed to reasonably remove pollutants, it is prudent and most cost effec- tive to minimize the risks by taking a proactive approach in preventing these pollut- ants from being discharged to the sewer The Santa Ana Regional Water Quality Control Board and Department of Health Services have also required the expansion of OCSD's Source Control Program to include pollution prevention programs that will minimize the risk of emerging pollut- ants of concern from getting into the ocean and /or drinking water that may impact public health. A Board Resolution will.... 1) Establish a formal basis of sup- port from the Board: Such support will encourage member agencies to participate in this endeavor and will provide a formal platform for OCSD staff to implement necessary pollu- tion prevention programs through its member agencies to effectively reach out to residents and commer- cial businesses within their commu- nity. 2) Establish a partnership with member agencies: A key to man- aging non - industrial sources is coop- erating and coordinating with mem- ber agencies that have jurisdictional authority over zoning and bylaws. By closely partnering with member agencies, OCSD is in an advanta- geous position to effectively dissemi- nate critical information regarding pollution prevention practices in a clear, constructive, and cost effective manner to its target audience. This continued interaction creates an in- valuable relationship needed to im- plement an effective public outreach program. How will Source Control for Emerging Pollutants be Accomplished? Source Control of emerging pollutants of concern from non industrial sources will be accomplished primarily through public; education targeting residential and commercial entities Many people are not well informed about the water quality impacts that can result from certain everyday behavioral practices, such as flushing unused pharmaceuti- cals down the toilet, pouring volatile chemicals down the sink, or by applying excessive amounts of fertilizers to their lawns and gardens OCSD s close involvement with and support of individual citizens and businesses are absolutely essential in controlling pol- lutants of concern since non - industrial water pollution commonly originates from their combined activities of improperly disposing harmful pollutants into the sewer system Why is the Participation of Member Agencies Critical? Since public education is the key component for effectively controlling non - industrial sources, member agencies can help by disseminating information using their existing media outlets Through partnership with member agencies. OCSD will provide the out- reach materials to participating agencies at no cost Without this partnership, a county- wide public outreach program solely conducted by OCSD will be cost prohibitive. It would cost OCSD approximately $820,000 annually to mail four brochures to its half -a- million rate payers Partnership with member agencies minimizes the cost of public outreach and provides a long -term sustainable program for educating the public to con- trol the discharge of emerging pollutants OCSD conducted a preliminary survey of member agencies (Public Works/Public Infor- mation Personnel) to assess their willingness to participate in this partnership. Over- whelmingly, they understood the critical purpose of the GWRS project and agreed to allow the use of their existing media outlets by OCSD and to participate with the public outreach program What is Expected from Member Agencies when they Participate in this Partnership? Member agencies are simply expected to disseminate outreach materials provided by OCSD using their existing media outlets, such as • Utility bill inserts • Newsletters • Public access cable channel • Website link • Informational kiosk (located in City's public facilities such as City Hall, commu- nity centers, and libraries.) A pilot program with the City of Tustin was conducted by OCSD The City of Tustin was able to smoothly integrate OCSD's outreach materials into its utility bills and newsletters For additional questions please contact ► ► ► OCSD's Enhanced Source Control Program will be implemented through cooperative efforts of the member agencies. Once the Board adopts the Resolution a letter will be mailed to the City Manager of each Member Agency requesting their commitment in a voluntary countywide public out- reach program that is designed to effectively promote OCSD's pollu- tion prevention programs to re- duce the discharge of emerging pollutants of concern to the sewer. OCSD's "No Drugs Down the Drain" Program 09 • Tom Meregillano Orange County Sanitation Dist. Source Control Division (714) 593 -7457 tmeregillano @ocsd.com r�JJ u 1-1 FALL 2008 EDITION COSTA MESA COMMUNITY NEWS & RECREATION REVIEW tiusic amp r childr h�®vernent Chilies. k® _ ahel their fa Experience the joy of family music with Music Together - the international, research- based, music and movement program for children birth through age four and the adults who love them. Beach -Mesa Music Together is offering classes in Costa Mesa at Dancers in Motion Dance Studio, 1525 Mesa Verde East, Suite 121. Singing, dancing, rhythmic chanting and instrument play- along! Come have musical fun with your child! Free "try-it" classes available. For information, call (949) 222 -4237 We're all born with the ability to make music - come nurture the musicality in your child! 1_2 VAL& I" AQKIFA 11 P4 BEACH -MESA MUSIC TOGETHER 'BECAUSE ALL CHILDREN ARE MUSICAL" www.beachmesamusictogethercom Pay Your Water Bill Online! Mesa Consolidated Water District launches Online Bill Pay Mesa's Online Bill Pay offers several features that make it easier to view, manage, and pay your water bill: DConvenient account access 24 hours per day >One -time or recurring payments i>No transaction fees t>Secure server to keep your information safe Online Bill Pay is one of several options Mesa offers its customers. You can pay by mail, in person, at the after - hours drop box, by phone, or by Electronic Fund Transfer Payment. For more information about all of Mesa's bill payment options, please call (949) 631 -1200 or visit www.mesawater.org. M^nesa Consolidated ,(-�. Water District III Dedicated to satisfying our community's water needs I II �® 10 DRUOS DOWN THE DRAIN ® Certain types of medicines do not break down in the treatment process and can lead to a risk for beach goers and aquatic life. Place old medicines in a sturdy and O securely sealed container and then in a trash can where children and pets can't o reach them. Alternatively, medications may be taken to O any one of the four Orange County Household Hazardous Waste Collection Centers. For more information, call 1 0 (714) 834 -6752 or visit their website at www,oclandfills, com /hhwcc. �s►egor COSTA MESA SANITARY DISTRICT $� a www,crosdca.gov (949) 645 -8400 \I)• 0 .,v-e . 0 • 1%Q. C, J, a . �wSR SNNJTg�` a00000 Costa 4 .. an Inbepenbent Special District Memorandum To: Board of Directors From: Robin B. Hamers a e Manager /District Engineer Re: Project #171 - Irvine Pumping Station Force Main Replacement — Phase I Recommendation to Award Construction Contract Date: June 17, 2008 District Staff recently received plans from the County of Orange, Resources Development and Management Department (OC RDMD) for the Irvine Avenue widening project showing expansion of the project to include 450 feet northwesterly along Mesa Drive from Irvine Avenue. iWhen the District recently completed construction of the Irvine Pumping Station relocation project, the limits of the existing force main (pressure sewer line) replacement coincided with the road widening project limits, or just beyond the intersection of Irvine Avenue and Mesa Drive. However, had the District received notice of the expanded limits of the County's project, a new section of force main in Mesa Drive would have been included in the pumping station relocation project. • Currently, the County's contractor has begun the road widening project and County representatives have stated their preference for the District to replace the existing force main now with the new force main in order to avoid requesting to excavate in a newly paved street at a later date. Because of the late notice from the County for this portion of the road widening project, and because of the necessity to replace the 450 feet of existing sewer force main with new force main, the following is submitted for Board consideration: The Board of Directors hereby finds it is in the public's best interest to dispense with the formal bidding procedure in order to construct 450 feet of sewer force main immediately for the following reasons: Protecting our community's �ea(tb 6� providing solid waste and sewer co((ection services. www.crosbca.gov Findings: 1. The Orange County RDMD will be rehabilitating 450 feet of Mesa Drive resulting in a street cut moratorium where the District cannot replace the existing force main for at least five years. 2. Orange County RDMD only recently made the District aware of the Mesa Drive road plans, thereby negating the ability of the District to prepare in advance for this construction. 3. The size of the existing force main is 10 -inch diameter while the correct ultimate size is 12 -inch diameter. 4. The existing force main is 10 -inch cast iron pipe, installed in 1969. During the 1960's, cast iron pipe was typically installed without an exterior lining of polyethylene wrap and without an interior coating, making it likely that the existing force main has severe exterior and interior corrosion. 5. Without the ability to replace this section of line, the District risks the potential to have a pipeline failure and SSO. 6. The CMSD Engineer's Estimate attached hereto is substantially equal to the construction cost bid received from GCI Construction, Inc., also attached hereto. GCI is an excellent pipeline construction company and is under an Emergency Services Agreement with the CMSD. GCI has successfully worked with the District in the past. 7. This construction was brought forth to the Sewer System Committee on June 11, 2008 and received support from Directors Monahan, Schafer, and President Perry. For the reasons above, it is recommended the Board of Directors award a construction contract to GCI in the amount of $136,840. It is also recommended the Manager /District Engineer be authorized to provide engineering, inspection, and construction surveying at the normal hourly rates, not to exceed $17,500, to accommodate the construction work. C] • f 114 E54Z� 5 S5'rl rl At"]5' ATTACHMENT 2 CONSTRUCTION COST ESTIMATE 6/11/2008 COSTA MESA SANITARY DISTRICT IRVINE PUMPING STATION SFM REPLACEMENT (PHASE 01) PROJECT NO. 171 Worksheet: Engineer's Estimate of Construction Cost 1 Mobtlization, aemouutzauon, m ulvw -F 2 Bonds & insurance - 3 Traffic control — -- 4 Geotechnical services doming construction 5 Sewage flow diversion (per detail below) 6 Remove existing 10 -inch CI force main and install 12-inch PVC C900 (( 7 1 Excavation and safety measures (trench shields &shoring) Contract Duration: 1 Month(s) 4 Week(s) 20 Day(s) 160 Hours force main 1 LS —1—Ls 1 LS 1 IS 1 IS 450 LF 450 LF Notes: 1) Sewer unit cost includes excavation, dewatering, pipe material & intallation, and trench restoration. 2) Fees may vary due to unknown information, codes, and requirements of governing agenies. 3) Construction labor hours and fees based on night work and requirements. • (MO) (WK) (DAY) (HR) 1501 67 low Diversion I IS 10,000 Bypass pump company mobilization & setup Pump # I (centrifigal, self priming, trailer mounted (Q = 500 gpm = 1.12 cfs) 1 MO 5,000 5,000 Pump #2 (centrifigal, self priming, trail er mounted (Q = 500 gpm = 1.12 cfs) 1 MO 2 EA 1,500 Discharge Line (HOPE) assuming two bypass setups ( me drnum 1500' lea each) 1 MO 1,000 Suction line (Steel) & valves - 1 MO 1,500 Emergency phone dialer (cellular) & float system at 2 at S4 10 for diesel) 1 MO 3,80 Fuel consumption (assume 24 hr operation gal/hr 3 1 COSTA MESA SANITARY DISTRICT File: CMSD171 Budget_Ph01_051908.xls Print: 6/11/2008 Worksheet: CMSD Engineer's Cost Estimate Joseph Sinacori From: David Yoon [davidy@gciconstrucbon.com] Sent: Friday, May 30, 2008 4:52 PM To: Joseph Sinacori Subject: Bid52908MSD.xls Attachments: image001.ipg - GCI CONSTRUCTION, INC. License No. 755356A 245 Fischer Ave. Suite B 3 &CMSTRLJCTI0N,INC: :; . Costa Mesa, CA 92626 - Phone (714)957 -0233 Fax (714)540 -1148 Attn: Mr. Joseph Sinacori 5/30/08 4:51 PM Costa Mesa Sanitary District Mobile Phone: 949.315.5075 E -Mail: joe.sinacori @surfsidece.com Project: PUMP STATION FORCE MAIN REPLACEMENT (Per Plans, prepared by Dated ) ITEMS 9TH' 1 MOBILIZATION 1 LS 2 TRAFFIC CONTROL 1 LS 3 BY PASS LINE 1 LS 4 TIE IN AT THE MANHOLE 1 LS 5 TIE IN AT THE EXIST LINE 1 LS 6 GRIND AND CAP AC 2200 SF 7 REMOVE 10" CAST IRON PIPE 450 LF 8 INSTALL 12" C900 450 LF Terry Gillespie, President (714)957 -0233 x -218 Date UNIT TOTALS $8,000.00 $8,000.00 $8,500.00 $8,500.00 $33,000.00 $33,000.00 $2,400.00 $2,400.00 $4,100.00 $4,100.00 $3.20 $7,040.00 $29.00 $13,050.00 $135.00 $60,750.00 GRAND $136,840.00 Excludes: Inspection, Permits, Fees, Testing, Bond, Survey, Night Work, Construction water, Demo / Clearing & Grubbing, Dewatering, Rough Grading, Export or Import of Dirt, Rock Blasting / Handling, Joining to Building / Roof Drain, Subdrains, Coating or Waterproofing interiodexterior of Manholes or Catch Basins, Raising MH / Valves / grates / Inlets / Drains, Concrete or AC Removal or Replacement, Landscape or Irrigation Removals or Replacement, SWPPP plans or Implementation, Erosion Control (except to protect our own work), and any and all items not specified in the Bid Proposal above. Notes: Retention withholding will be 10% max. Above Price good for 30 days. All payment & retention held must be paid within 35 calendar days after completion of our work. Above price based on 1 mobilization. Additional cost will apply for any additional mobilization. All items of work listed above to be done concurrently, Otherwise additional cost will apply. All dirt spoils, inc. Utility trench Spoil, to be left on site near trench. Removal and /or relocation of the existing utilities by others. A /11 i1)1)nsr Page 1 of 14y j} • • • • CosTA MEsA SANiTA-Wy DisqRicT Memorandum To: Board of Directors ... an Independent Special District From: Marc Davis, Treasurer /Director of Finance Date: June 10, 2008 Subject: Statement of Investment Policy for Fiscal Year 2008 -09 Recommended Action Adopt Resolution No. 2008 -753 adopting a Statement of Investment Policy for fiscal year 2008 -09 and delegating certain investment functions to the District Treasurer. Executive Summary Enclosed for consideration is the Statement of Investment Policy (Policy) for the 2008- 09 fiscal year. Although a statement of investment policy is no longer required by the California Government Code to be adopted by the Board, Section 53646 of the Code allows the treasurer of a local agency to submit such an annual statement to the Board for consideration and review. Although no longer required, Staff believes it is prudent to continue to do so. The Policy was reviewed with the Investment Oversight Committee at their meeting of May 22, 2008. The most significant change to the Policy from that of the prior year is the addition of CalTRUST as an allowable investment. CalTRUST is an investment pool operated as a joint powers authority created by local agencies. Several agencies around the State, including many special districts, participate in the pool. The addition of this pool provides further flexibility when invest short and medium term funds of the District. The proposed Policy also contains changes to standardize terms and be consistent with definitions in the California Government Code. Attachments: Attachment 1 — Resolution No. 2008 -753 40 Attachment 2 — Statement of Investment Policy Protecting our community's Health by providing solid waste and sewer coffection services. crosdcagov 0 RESOLUTION NO. 2008 -753 0 A RESOLUTION OF THE BOARD OF DIRECTORS OF THE COSTA MESA SANITARY DISTRICT ADOPTING A STATEMENT OF INVESTMENT POLICY FOR FISCAL YEAR 2008 -09, AND AUTHORIZING THE TREASURER TO INVEST AND REINVEST IDLE MONIES OF THE COSTA MESA SANITARY DISTRICT IN ACCORDANCE WITH THE STATEMENT OF INVESTMENT POLICY, AND FURTHER AUTHORIZING THE SAID TREASURER TO DELEGATE TO A DEPUTY THE CARRYING OUT OF ANY SUCH TASKS. WHEREAS, Government Code Section 53601 et seq. sets forth the investments that the District may lawfully make; and WHEREAS, Government Code Section 53646(a)(2) sets forth that the District's Treasurer may annually render to the Board of Directors a Statement of Investment Policy at a public meeting for the Board to consider; and WHEREAS, The Board has reviewed the Statement of Investment Policy; and WHEREAS, Government Code Section 53607 allows the Board to delegate the authority to make investments and to sell or exchange securities for a one year period to the Treasurer, provided that monthly reports are thereafter made of the status of said transactions. NOW, THEREFORE, THE BOARD OF DIRECTORS OF THE COSTA MESA SANITARY DISTRICT DOES HEREBY RESOLVE AS FOLLOWS: 1. That the Statement of Investment Policy for fiscal year 2008 -09 is approved. 2. That the Treasurer is authorized to make investments consistent with said Policy and is required to report to the Board on a monthly basis and to the Investment Oversight Committee on a quarterly basis on the status of those transactions. The .Treasurer is hereby given all of the authority provided by Government Code Section 53607, including the power to invest and reinvest and the power to sell or exchange securities, consistent with the District's policy. 3. That the Treasurer may delegate some part of these duties to a deputy provided that the Treasurer remains responsible for such decisions and provides oversight. 1 PASSED AND ADOPTED this day of AYES: NOES: ABSTENTIONS: ABSENT President of the Board STATE OF CALIFORNIA) COUNTY OF ORANGE ) SS CITY OF COSTA MESA ) 2008, by the following vote: • Secretary of the Board I, Joan Revak, Clerk of the Costa Mesa Sanitary District, hereby certify that the above and foregoing Resolution No. 2008 -753 duly and regularly passed and adopted by said Board of Directors at a regular meeting thereof held on the day of 2008. IN WITNESS WHEREOF, I have hereunto set my hand and affixed the seal of the Costa Mesa Sanitary District, this day of 2008. Clerk of the Costa Mesa Sanitary District 2 COSTA MESA SANITARY DISTRICT Statement of Investment Policy Fiscal Year 200,�- 09 _______________________________ Deleted:7 46 Deleted: 8 I. PURPOSE This statement is intended to formalize the various policies and procedures for the prudent investment of temporarily idle cash for the Costa Mesa Sanitary District (District). It outlines the investment - related activities, which comprise good cash management. In concert with these activities there are many facets of an appropriate secure short-term investment program, which will enhance the economic condition of the District while safeguarding its assets. II. INVESTMENT SELECTION OBJECTIVE The District strives to maintain the level of investment of all idle funds as near 100% as possible. All temporarily pooled idle cash is invested under the "Prudent Jnvesto r - _ - Standard_" ovemment Code §53600.3, which states, in part: _ - "...When_investina, reinvestinq,_purchasinq, acauirina, exchanaina. sellin or managing public funds, a trustee shall act with care, skill, prudence and diligence under the circumstances then prevailing, including but not limited to, the general economic conditions and the anticipated needs of the agency, that a prudent person acting in a like capacity and familiarity with those matters would use in the conduct of funds of a like character and with like aims, to safeguard thep rincjpal_ and maintain the liquidity needs of the agency..." This affords the District a broad spectrum of investment opportunities as long as the investment is deemed prudent and is allowable under current legislation of the State of California Government Code Section 53600 et seq. and the Costa Mesa Sanitary District Statement of Investment Policy. The District Treasurer, after meeting the legality, safety, liquidity and diversification criteria, will attempt to obtain the highest yield possible. The criteria for selecting investments, in order of priority are: 1. Le ali - The District's investments must conform to federal laws, state statutes, District ordinances and internal policies and procedures. The District has established internal controls to ensure that investment activities comply with all applicable statutes, ordinances and policies. 2. Safe - The safety and risk associated with an investment refers to the potential loss of principal, interest or a combination of these amounts. The District only operates in those investments that are considered very safe. • Deleted: Man Deleted: Rule Deleted: (Civil Code Sect. 2261, et seq.) which states, in essence: Deleted: "in investing... property for the benefit of another, a trustee shall exercise the judgment and care, under the circumstances then prevailing, which men of prudence, discretion and intelligence exercise in the management of their own affairs..." COSTA MESA SANITARY DISTRICT Statement of Investment Policy Fiscal Year 200$ -0p _ _ _ 3. Li uidi - This refers to the ability to "cash in" at any moment in time with a minimal chance of losing some portion of principal or interest. The District's investment portfolio will remain sufficiently liquid to enable the District to meet all operating requirements as well as unanticipated needs for funds. 4. Diversification - The District's investment portfolio will be sufficiently diversified to avoid incurring unreasonable risks resulting from saturation of assets in specific security types, maturities or individual financial institutions. 5. Yield - Yield is the potential dollar earnings an investment can provide, and sometimes is described as the rate of return. The basic premise underlying the District's investment philosophy is to ensure that funds are always safe and available when needed. The District does not buy stocks, speculate or deal in futures or options. Any investment extending beyond a five -year period requires prior District Board approval. AUTHORIZED INVESTMENTS The District limits its investments to the following vehicles: US Treasury Bills US Treasury Notes Federal Agency Issues - Examples include: • Federal Intermediate Credit Bank Debentures (FICB) • Federal Farm Credit Bank (FFCB) • Federal Land Bank Bonds (FLB) • Federal Home Loan Bank Notes and Bonds (FHLB) • Federal National Mortgage Association (FNMA) • Federal Home Loan Mortgage Corporation (FHLMC) Banker's Acceptances Certificates of Deposit (CD) Negotiable Certificates of Deposit Commercial Paper Medium Term Corporate Notes Money Market Mutual Funds Passbook Savings Account Local Agency Investment Fund (LAIF) Deleted:? . Deleted: 8 4) 0 COSTA MESA SANITARY DISTRICT Statement of Investment Policy Fiscal Year 20Q-09 Deleted: 8 IV. DELEGATION OF AUTHORITY The District's Board of Directors (Board) hereby delegates its authority to invest surplus District funds to the Treasurer /Director of Finance (Treasurer)._ Delegation of the - _ - Deleted: hereinafter referred to as investment function by the Board is limited to a one -year _period_ Failure to delegate - District deems the Board to be trustee and fiduciary, therefore subject to the prudent investor - �+: District standard. - ' Deleted- District V. INTERNAL CONTROLS A system of internal control shall be established and documented in writing. The controls shall be designed to prevent loss of public funds arising from irregularities, employee error, misrepresentation of third parties, unanticipated changes in financial markets, or imprudent actions by employees and officers of the District. Controls deemed most important include: control of collusion, separation of duties, custodial safekeeping, clear delegation of authority, confirmation of transactions, minimizing the number of authorized investment officials, documentation of transactions and strategies, and code of ethics standards. VI. REPORTING The Treasurer shall submit -a monthly_ investment report to the Poard. This report will list; - Deleted: Under provisions of Section 53607 the type of investment, institution, date of maturity, amount of deposit, rate of interest, Code, h the California Government Code, the District current market value of securities with maturities in excess of 12 months, source of market valuations, and statement of compliance. Also provided shall be a schedule of Deleted: District market values maturing by date and type, and such other data as required by the,Board. - - - Deleted: District VII. LEGAL CONSTRAINTS Surplus funds must be deposited in state or national banks, state or federal savings associations or federal credit unions within the State of California. These deposits cannot exceed the amount of the institution's paid -up capital and surplus. The bank or savings and loan must secure public funds deposits with eligible securities having a market value of 110% of the total amount of the deposits or first trust deeds having a value of 150% of the total amount of the deposits. A third class of collateral is a 105% letter of credit drawn on the Federal Home Loan Bank. The Treasurer may waive security for that portion of a - - - Deleted: District deposit, which is insured pursuant to Federal law. Currently, the first $100,000 of a deposit is federally insured. Deposits over $100,000 are collateralized as indicated above. 0 VIII. IX. X. COSTA MESA SANITARY DISTRICT Statement of Investment Policy Fiscal Year 200P -0p Deleted: 7 Deleted: 8 DERIVATIVES The term derivative is a commonly used name that describes a variety of securities whose values are "derived from" the value of another asset, a reference rate or an index. Investment in derivative instruments is limited to securities that have periodic increases, or step -up interest rate adjustments that provide an increased yield. Investment in callable securities is also allowed, but must comply with other restrictions as specified in this Investment Policy. Derivative securities known as inverse floaters, structured investment vehicles and other such securities that produce higher yields when purchased but have the possibility of producing low or no return through the fife of the security, are not allowable. BOND PROCEEDS When investing bond proceeds, the ,District will adhere to this Investment Policy (Policy) Deleted: costa Mesa sanitary when determining appropriate instruments for placing monies. If the bond's trust agreement is more restrictive than his Policy, then the trust agreement supersedes his , . - Deleted: the policy. The District may delegate it's responsibly to the fiscal agent to ensure compliance Deleted: District's with the bond covenants when managing bond proceeds on behalf of the District. Deleted: the Borrowing money solely for the purpose of investing and earning arbitrage is specifically Deleted: District's prohibited. GRANDFATHER PROVISIONS The pistrict's- investment -strategy is to _buy and _hold investments until maturity. _As_ J Deleted: costa Mesa sanitary legislation and the District's policy change, _certain investments may become _prohibited._ Deleted: statement of investment Under Section 53601.6 of the California Government Code, the District may hold prohibited investments until their maturity to avoid incurring a loss. This allows the District to "grandfather" in securities purchased prior to the effective date of new legislation. When selling securities prior to maturity, losses are only acceptable if the proposed swap /trade can clearly enhance yield (value) over the life of the new security on a total return basis, or to prevent the further loss of principal. Sufficient written documentation to facilitate the audit of the transaction must be maintained. In the event that an issuer's rating is downgraded from when the security was purchased, the Treasurer's awareness_ is_ heightened and the security will be closely _monitored to_ Deleted: District determine if credit risk has been significantly increased. The Treasurer will evaluate -the Deleted: District --- - - - - -- - - - -- -- need to sell the security prior to maturity. 0 COSTA MESA SANITARY DISTRICT Statement of Investment Policy Fiscal Year 200-09 -` . Deletes: 7 Deleted:8 XI. BANKS AND SECURITIES DEALERS The District shall transact-business-only with banks, savings and loans, and -'pdma_ry_ "_or_ _ _ - Deleted: Costa Mesa Sanitary "regional" registered investment securities broker /dealers with offices located in the State of California. Any broker /dealer or financial institution wishing to provide services must complete the District's questionnaire and be approved by the Treasurer. The number of_ - - - Deletes: o�str a —� broker /dealers authorized to transact business with the District is one broker /dealer for every $3,000,000 of portfolio size., XII. SAFEKEEPING AND CUSTODY Securities should be held in a third party custodian /safekeeping account. Said securities shall be held in a manner that establishes the District's right of ownership pursuant to Government Code Sections 53601 and 53608 et seq. All securities owned by the District should be held by a third party except the collateral for time deposits in banks and savings and loans, which is held by the Federal Home Loan Bank or an approved Agent of Depository. The collateral for time deposits in banks should be held in the District's name by the bank's Trust Department, or alternately, by the Federal Reserve Bank pursuant to Government Code Sections 53656 and 53657 et seq. XIII. INDEMNIFICATION Any authorized investment personnel acting with prudence and in accordance with the District's Policy_, _will not be held personally_ liable for any investment losses_ Through , ; - Deleted: statement of Investment surety bonds the District is indemnified against any investment personnel acting with malfeasance, misfeasance or nonfeasance. XIV. CONFLICT OF INTEREST Any firm proposing to provide any type of investment service to the District shall acknowledge their familiarity with and agree to abide by any Federal and State laws or regulations pertaining to contractual conflicts of interest or contributions by such firms, their employees, spouses or agents. Any persons, firms, dealers, brokers and advisors providing investment services or bond issue assistance shall disclose to the T_ reasurer all , , - Deletes: t)fstrict fee sharing and commission arrangements with other entities or persons prior to the District agreeing to buy an investment or issuing bonds. • COSTA MESA SANITARY DISTRICT Statement of Investment Policy Fiscal Year 20Q� -09 Deleted: 7 Deleted: 8 XV. POLICY REVIEW The Treasurer shall be responsible for reviewing and modifying this Policy annually for_, , Deleted: District P oard approval to ensure its consistency with the overall objectives of safety, preservation ` ` Deleted: Statement of Investment of principal, and liquidity, and its relevance to current law and current financial and j Deleted. District economic conditions. XVI. SUMMARY The basic premise underlying the District's investment philosophy is conservative, and will continue to be, to ensure that money is always safe and available when needed. Attachments: Investment Guidelines and Strategy Investment Procedures — Internal Control Guidelines Cash Controls Segregation of Treasury Functions Glossary of Investments 0 COSTA MESA SANITARY DISTRICT Investment Guidelines and Strategy Fiscal Year 200.8-09 - Deleted: 7 Deleted: 8 I. GUIDELINES Guidelines are established to direct and control activities in such a manner that previously established goals are achieved. 1. Investment Transaction: Every investment transaction must be authorized and reviewed by the Treasurer._ , , (-let-d: District 2. Pooled Cash: Whenever practical, cash is consolidated into one bank account and invested on a pooled concept basis. Interest earnings are allocated quarterly to each fund according to fund actual month -end cash balances. 3. Competitive Bids: Purchases and sales of securities are made on the basis of competitive offers and bids when practical. 4. Cash Forecasting: The cash flow for the District is projected with the receipt of revenues and maturity of investments scheduled so that adequate cash will be available to meet disbursement requirements. 5. Investment Limitations: Security purchases and holdings are maintained within statutory limits imposed by the California Government Code. The District's current limits are: 7 District Policy Government Code Permitted Investments /Deposits Percent Maturity Percent Maturity US Treasury Bills and Notes Unlimited 5 years Unlimited 5 years US Government Securities Unlimited 5 years Unlimited 5 years Certificates of Deposit 25% 1 year Unlimited 5 years Bankers' Acceptances (1) 25% 180 days 40% 180 days Commercial Paper (1) 25% 270 days L % 270 days , . - Deleted: 30 Negotiable CDs (1) 25% 5 years ..... 30% 5 years Medium Term Notes (1) 0 %------ 5 years----- J0 %_ 5 years , , - Deleted: 25% LAIF $40 million n/a _ - _ $40 million n/a ` ` Deleted: 3 Shares of Beneficial Interest (2) 25% 5years Unlimited 5 years Time Deposits Unlimited 5 years Unlimited 5 years (1) Further limited to 10% in any single issuer (2) Includes CaITRUST, money market funds and money market mutual funds 6. Li uidi : The marketability of a security is considered at the time of purchase, as the security may have to be sold at a later date to meet unanticipated cash demands. 7 COSTA MESA SANITARY DISTRICT Investment Guidelines and Strategy Fiscal Year 2008 -09 Deleted: 7 7777-0 Deleted: 8 7. Diversification: The portfolio should consist of various types of securities, issuers, and maturities. 8. Evaluate Certificates of Deposit: a) Certificates of Deposit shall be evaluated in terms of FDIC coverage. The District does not purchase Certificates of Deposit in excess of $100,000. b) Negotiable Certificates of Deposit shall be evaluated in terms of the credit worthiness of the issuer, as these deposits are uninsured and uncollateralized promissory notes. STRATEGY Strategy refers to the ability to manage financial resources in the most advantageous manner. 1. Economic Forecasts: Economic forecasts are obtained periodically from economists and financial experts through bankers and brokers to assist with the formulation of an investment strategy for the local agency. 2. Implementing Investment Strategy: Investment transactions are executed which conform to anticipated interest rate trends and the current investment strategy plan. 3. Rapport: A close working relationship is maintained with large vendors of the District. The objective is to pinpoint when large disbursements will clear the District's bank account. It is essential for good cash control that such large expenditures be anticipated, estimated as to dollar amount, and communicated to the Treasurer for liquidity planning purposes. 4. Preserve Portfolio Value: Standards are developed in order to maintain earnings near the market and to preserve the value of the portfolio. AUDIT Annually, the District's external auditors review the District's portfolio and perform limited procedures related to compliance. Additionally, they review that purchase price, market value and maturity date for financial statement purposes. C • COSTA MESA SANITARY DISTRICT Investment Procedures — Internal Control Guidelines Fiscal Year 200-a-92 . , - Deleted: 7 Deleted: 8 1. OBJECTIVES OF INTERNAL CONTROL Internal control is the plan of organization and all the related systems established by management's objective of ensuring, as far as practical: • The orderly and efficient conduct of its business, including adherence to management policies; • The safeguarding of assets; • The prevention or detection of errors and irregularities; • The accuracy and completeness of the accounting records; and • The timely preparation of reliable financial information. II. LIMITATIONS OF INTERNAL CONTROL No internal control system, however elaborate, can by itself guarantee the achievement of management's objectives. Internal control can provide only reasonable assurance that the objectives are met, because of its inherent limitations, including: • Management's usual requirement that a control be cost - effective; • The direction of most controls at recurring, rather than unusual, types of transactions; • Human error due to misunderstanding, carelessness, fatigue or distraction of functions; and • The potential for a person responsible for exercising control abusing that responsibility. Frequently, a member of management is in a position to override controls which management has set up. III. ELEMENTS OF INTERNAL CONTROL Elements of a system of internal control are the means by which an organization can satisfy the objectives of internal control. These elements are: 1. Organization: Specific responsibility for the performance of duties should be assigned and lines of authority and reporting clearly identified and understood. 2. Personnel: Personnel should have capabilities commensurate with their responsibilities. Personnel selection and training policies, together with the quality and quantity of supervision, are thus important. IJ (0 COSTA MESA SANITARY DISTRICT Investment Procedures — Internal Control Guidelines Fiscal Year 200.09 _ _ . , _ Deleted: 7 Deleted: 8 3. Segregation of Functions: Segregation of incompatible functions reduces the risk that a person is in a position both to perpetrate and conceal errors or irregularities in the normal course of duty. If different people handle two parts of a transaction, collusion is necessary to conceal errors or irregularities. In particular, the functions that should be considered when evaluating segregation of functions are authorization, execution, recording, custody of assets, and performing reconciliations. 4. Authorization: An appropriate responsible individual should authorize all transactions. The responsibilities and limits of authorization should be clearly delineated. The authorization for a specific transaction or granting general authority for transactions should be to a position commensurate with the significance of the transactions. Delegation of authority to authorize transactions should be handled very carefully. 5. Controls Over an Accounting System: Controls over an accounting system include manual and computerized procedures carried out independently to ascertain that transactions are complete, valid, authorized and properly recorded. 10 • r • L -J COSTA MESA SANITARY DISTRICT Cash Controls Fiscal Year 2008; 09 - . . - - Deleted: 7 -- - - - - - - - - - -- - - -` -_ Deleted:8 I. PROCEDURES PERFORMED BY AUDITORS WITH RESPECT TO CASH RECEIPTS District procedures and controls are reviewed. Some of the system strengths are: a. Receipts are controlled upon receipt by proper registration devices; b. Receipts are reconciled on a daily basis; c. Amounts are deposited intact; d. All bank accounts are authorized by thej3oard; e. Cash counts are done by two or more individuals; f. Bank reconciliations are reviewed; g. The posting of cash receipt entries in books is prompt; h. Receipt forms are prenumbered, accounted for, and physically secured; i. Proper approval required for write -off's of customer accounts; j. Checks are restrictively endorsed upon receipt; k. Adequate physical security over cash; I. Individuals who handle cash do not post account records or process billing statements; and m. Adequate supervision of financial operations. 2. Significant revenues are confirmed directly with payor and compared with District books to make sure amounts are recorded properly. 3. Cash balances are substantiated by confirming account balances. Bank reconciliations are reviewed for propriety and recalculated by the auditor. All significant reconciling items on bank reconciliations are verified as valid reconciling items by proving to subsequent bank statements. 11 Deleted: District COSTA MESA SANITARY DISTRICT Segregation of Treasury Functions Fiscal Year 200,8 -02 _ - Deleted: 7 • Deleted: 8 The Districts treasury function is segregated as follows. Function Authorization of investment transactions: A) Formal investment policy Prepared by Reviewed by Adopted by B) Investment transactions approved by C) Monthly Investment Report: Prepared by Reviewed by Execution of investment transactions Recording of investments in Treasurer's records Recording of investments in accounting records Accounting records approved by Verification of investment and confirmation of Treasurer's records Bank reconciliation: Prepared by Approved by Execute wire transfers Callback verification of wire transfer Annual review of investment portfolio 12 Responsibility Treasurer _ Deleted: D.t tt Investment Committee Board Treasurer I _ - Deleted: Distnct Treasurer Board Treasurer Deleted: Dstha Treasurer Deleted: Dlstmtt Accountant Treasurer - Deleted: Dlstnct Accountant Accountant _• Treasurer Deleted: Distnct Treasurer Deleted: Dlstnct _ ] Bank External Auditors • COSTA MESA SANITARY DISTRICT Glossary of Investments 4 Fiscal Year 200; 09 _ - - Deleted: 7 Deleted: 8 Bankers' Acceptances — ,Short -term credit arrangements to enable businesses to obtain funds_- - - Deleted: are s - -- - - - - -- - - - - - -- --------------------- to finance commercial transactions. They are time drafts drawn on a bank by an exporter or importer to obtain funds to pay for specific merchandise. By its acceptance, the bank becomes primarily liable for the payment of the draft at its maturity. An acceptance is a high -grade negotiable instrument. Acceptances are purchased in various denominations for 30, 60, or 90 days, but no longer than 180 days. The interest is calculated on a 360 -day discount basis similar to Treasury Bills. The District may not invest more than 25% of its surplus money in Bankers' Acceptances with each issuer limited to 10 %. Certificates of Deposit (CD) — Time deposits_ of a bank or savings and_ loan. They _are_ - _ - Deleted: are I purchased in various. denominations with maturities ranging from 30 to 360 days. The District does not purchase Certificates of Deposit that are not FDIC insured. The interest is calculated on a 360 -day, actual day month basis and is payable monthly. The District may invest up to 25% of its surplus money in insured CD's with maturities of one year of less. Commercial Paper —,Short-term unsecured promissory_ notes issued by a_ corporation to raise _ - - Deleted: are s working capital. These negotiable instruments are purchased at a discount to par value or at par value with interest bearing. Commercial Paper is issued by corporations such as General Motors, IBM, etc. Local agencies are permitted by State law to invest in Commercial Paper of the highest ranking or of the highest letter and numerical rating as provided by Moody's Investor's Service, Inc., or Standard and Poor's Corporation. Purchases of eligible Commercial Paper may not exceed 270 days maturity, nor exceed 25% of the District's surplus funds. The District may not purchase more than 10% of any single issuer. Federal Agency Issues — ,3uaranteed_directly or indirectly by the United States Government. All agency obligations qualify as legal investments and are acceptable as security for public deposits. Agencies usually provide higher yields than direct Treasury issues with all of the same advantages. An unlimited amount of funds may be invested in Federal Agency issues with maximum maturities of less than five years. Thej3oard must _expressly authorize any investment - - - Dented: 0151�cc with a maturity greater than five years. Examples include: Federal Intermediate Credit Bank Debentures (FICB) — Loans_to_lending institutions used_- _ - Deleted: are I to finance the short-term and intermediate needs of farmers, such as seasonal production. They are usually issued monthly in minimum denominations of $3,000 with a nine -month maturity. Interest is payable at maturity and is calculated on a 360 -day, 30- day month basis. Federal Farm Credit Bank (FFCB) — 2ebt instruments used to finance the short and _ _ - Deleted: are d intermediate term needs of farmers and the national agricultural industry. They are 13 0 COSTA MESA SANITARY DISTRICT Glossary of Investments Fiscal Year 200g-0_9 Deleted: 1 Deleted: 8 issued monthly with three and six -month maturities. The FFCB issues larger issues (one to ten years) on a periodic basis. These issues are highly liquid. Federal Land Bank Bonds (FLB) — Long -term mortgage _credit _provided _to_ farmers by Deleted: are Federal Land Banks. These bonds are issued at irregular times for various maturities ranging from a few months to ten years. The minimum denomination is $1,000. They carry semi - annual coupons. Interest is calculated on a 360 -day, 30 -day month basis. Federal Home Loan Bank Notes and Bonds (FHLB) — issued by the Federal Home Loan Deleted: are Bank System to help finance the housing industry. The notes and bonds provide liquidity and home mortgage credit to savings and loan associations, mutual savings banks, cooperative banks, insurance companies and mortgage - lending institutions. They are issued irregularly for various maturities. The minimum denomination is $5,000. The notes are issued with maturities of less than one year and interest is paid at maturity. The bonds are issued with various maturities and carry semi - annual coupons. Interest is calculated on a 360 -day, 30 -day month basis. Federal National Mortgage Association (FNMA 1 — Used to assist the home mortgage _ Deleted: are market by purchasing mortgages insured by the Federal Housing Administration and the Farmers Home Administration, as well as those guaranteed by the Veterans Administration. They are issued four times a year with maturities from a few months to eight years. The minimum amount is $10,000 and carry semi - annual coupons, with interest computed on a 360 -day, 30 -day month basis. Federal Home Loan Mortgage Corporation (FHLMC) — A_ government- sponsored Deleted: isa _ corporation established to develop the secondary market for conventional home • mortgages. Mortgages are purchased solely from the Federal Home Loan Bank System member lending institutions whose deposits are insured by agencies of the United States Government. They are issued for various maturities and in minimum denominations of $10,000. Interest is paid semi - annually and is calculated on a 360 -day, 30 -day month basis. Government National Mortgage Association (GNMA) — Established to monitor compliance Deleted: is e with requirements for the structuring of securities backed by-pools-of- y pools of mortgages guaranteed by the Federal Housing Administration, the Farmers' Home Loan Administration and the Veterans' Administration. All mortgages in the pool must carry the same interest rate and, when possible, the same maturity. Interest and principal on the mortgage pools is "passed through" to investors monthly after the deduction of service and guarantee fees. 14 • COSTA MESA SANITARY DISTRICT Glossary of Investments Fiscal Year 200 ---09 - - ------------------------ _ _ Dusted: 7 LLD Deleted: 8 Student Loan Marketinq Association (SLMA) — €stablished by _ the_ at - _ - Deleted: is e Amendments Act of 1972 by the US Congress to increase funds into student loans. SLMA is a for - profit, stockholder -owned corporation with the specific purpose of providing a secondary market for the federally sponsored student loans. Discount notes are issued on a daily basis to mature in one year or less with a minimum denomination of $100,000. Six -month floating rate notes are issued monthly with a minimum denomination of $10,000. Longer term fixed rate and floating rate securities are issued as needed. All loans are guaranteed by either the federal government or by a state or private agency. Investment Trust of California (CaITRUST) — A ioint powers authoritv established by local agencies in the State of California for the purpose of pooling and investing local agency funds. A Board of Trustees supervises and administers the investment program. The Board is comprised of experienced investment officers and policy- makers of the public agency members. CaITRUST invests in fixed income securities eligible for investment pursuant to California Government Code $53601 et seg. The District is not limited as to the number of deposits and withdrawals in any given month for the short-term account within CaITRUST. The district is limited to one transaction per month in the medium -term account within CaITRUST. See also Shares of Beneficial Interest Local Agency Investment Fund (LAIF) — &special_ fund- in - the_ State Treasury_which_local_ - Deleted: a agencies may use to deposit funds for investment. There is no minimum investment period and the minimum transaction is $5,000, in multiples of $1,000 above that, with a maximum balance of $40,000,000 for any agency. The District is restricted to 15 transactions per month for each LAIF account. LAIF offers high liquidity because deposits can be converted to cash in 24 hours with no interest lost. Interest is distributed to those agencies participating on a per share basis determined by the amounts deposited and the length of time they are deposited. Interest is paid quarterly. The State retains a portion for administrative costs, not to exceed one - quarter of one percent of the earnings. The pooling of the State's surplus cash with the participant's surplus cash creates a multi - billion dollar money pool and allows diversified investments. In a high interest rate market, the District does better than LAIF however, in times of low interest rates, LAIF's yields are higher. The District invests in the Local Agency Investment Fund whose Investment Policy allows investments in securities not specifically authorized by the District's Investment Policy, but allowable under the California Government Code. Medium Term Corporate Notes — .Unsecured _promissory_ _notes issued by a corporation - - - Deleted: are organized and operating in the United States. These are negotiable instruments and are traded in the secondary market. Medium Term Corporate Notes can be defined as extended maturity 15 r COSTA MESA SANITARY DISTRICT Glossary of Investments Fiscal Year 200x; 09 - _ _ _ _ _ Deleted: 7 Deleted: 8 - Commercial Paper. Local agencies are restricted by the Government Code to investments in corporations rated in the top three note categories by a nationally- recognized rating service, five year maximum maturity and may not exceed _Z,0 of surplus funds. The District's restrictions -are.. . a maximum term of five years to maturity and total investments in Medium Term Corporate Notes may not exceed 2g% of the District's surplus funds. The District may not purchase more , than 10% of any single issuer. Negotiable Certificates of Deposit — Lnsecured obligations of the financial institution, bank or savings and loan, bought at par value with the promise to pay face value plus accrued interest at maturity. They are high -grade negotiable instruments, paying a higher interest rate than regular certificates of deposit. The primary market issuance is in multiples of $1,000,000, the secondary market usually trades in denominations of $500,000, and smaller lots are occasionally available. As a matter of practice, only the ten largest US banks, where there is a secondary market established for continued liquidity, are considered for investment. Purchases of Negotiable Certificate of Deposit may not exceed 25% of the District's surplus funds and five years to maturity. The District may not buy more than 10% of any single issuer. Deleted: 3 Deleted: 5 - Deleted: are u Passbook Savings Account Demand Deposit — Interest bearing active deposits placed _at , , Deleted: are state or national banks, state or federal savings and loan associations, state or federal credit unions and federally insured industrial loan companies. Monies placed in a savings account earn short-term interest. Deposits are FDIC insured up to $100,000, and may be in any amount. Shares of Beneficial Interest — Also referred to as money market mutual funds. CaITRUST, which has previously been defined is classified as shares of beneficial interest. Shares of beneficial interest must consist of highly -rated short-term debt instruments. The management companies shall either (1) attain the highest ranking or the highest letters and numerical rating Provided by not less than two of the three largest nationally recognized rating services, or (2) have an investment advisor registered with the Securities and Exchange Commission (SECS with not less than five years experience investing in the securities and obligations as authorized above and with assets under management in excess of five hundred million dollars ($500,000,000) and (3) follow regulations specified by the SEC under the Investment Company Act of 1940 (15 U.S.C. Section 80a -1 et seg.). The purchase price of shares for beneficial interest shall not exceed 25% of the District's portfolio. US Treasury Bills —Direct obligations of the - United _ States Government issued weekly_ with Deleted: are d maturity dates up to one year. They are issued and traded on a discount basis with interest calculated on a 360 -day basis and actual invested days. They are issued in amounts of $10,000 and up, in multiples of $5,000. They are a highly liquid security. An unlimited amount may be invested in US Treasury Bills. i[: �7, COSTA MESA SANITARY DISTRICT Glossary of Investments Fiscal Year 200g-P9 — - - - - - - - - - - - - - - - - - - - - - - - - - - -; = ` Deleted: 7 Deleted: 8 US Treasury Notes – ,Direct obligations_of the United-States-Government with original maturities__ _ - Deleted: are d of 1 to 10 years. They are generally available in minimum denominations of $5,000 for two and three -year maturities, and $1,000 denominations for all other maturities. Notes are actively traded in a large secondary market and are very liquid. An unlimited amount of funds may be invested in US Treasury Notes with maximum terms of five years. The term may be extended if authorized by the District Board. • 17 yr COST A 9YESAS.ANZ7ART�Dz,STRICT Memorandum To: Board of Directors ,... an Independent Specia[District From: Marc Davis, Treasurer /Finance Director Date: June 16, 2008 Subject: Revising Percentage Amount of Operating Reserves Recommended Action Accept report. Staff will follow -up with an amendment to the Operations Code reflecting the Board's direction on new levels of operating reserves, if any. 0 Executive Summary • Section 4.04.020 of the District's Operations Code defines the District's current policy on operating reserves. This section has been included as Attachment 1. This policy was adopted by the Board in July 2000 and established an operating reserve equal to 25% of the operating budgets for the Trash and Sewer Funds. The reasoning behind establishment of this policy was to provide a safety net for unanticipated expenditures, and to provide for adequate funds during the period of time when the Trash and Sewer Funds do not generate any revenue. This period of negative cash flow runs from approximately July through November of each year. During the special meeting of May 1, 2.008 at which time the preliminary budget for fiscal year 2008 -09 was discussed, the Board requested staff to review the operating reserve with the goal of reducing it to a more appropriate level. Under the existing Operations Code, the required operating reserves for fiscal year 2007 -08 are as follows: Fund Required Reserve Trash $1,325,490 Sewer 716,675 Thotecting our community s health 6y providing solid waste and sewer collection services. crosdca.gov Board of Directors Costa Mesa Sanitary District June 16, 2008 Since the establishment of the operating reserves, the District has accumulated 2 other reserves in the Sewer Fund as follows: Reserve Amount Sinking Fund $1,795,805 Earthquake 1,000,000 The District has contributed $100,000 per year to the sinking fund and according to the 5 -year capital improvement program, will continue to do so upon Board approval as part of each year's budget adoption. The earthquake reserve is flat at $1,000,000. No additional contributions are contemplated at this time. From a cash flow perspective, the District draws down reserves in the Trash Fund of approximately $800,000 from July through November each year, and approximately $1,000,000 in the Sewer Fund during this same period. It is anticipated that the Sewer Fund draw downs in future years will be closer to $1,500,000 due to the addition of staff and the maintenance of the District yard once completed. Based upon review of reserve policies at several agencies, there is no single level that agencies are striving to meet. Policies vary greatly from set dollar amounts, percentages ranging from 2% to 50 %, and amounts determined based upon expenditures required for 30 to 45 days of operations. As such, the District needs to set its operating reserve at a level that is prudent given the facts and circumstances surrounding the District's operations. Given these parameters, staff recommends that the reserve be set at 15% for the Trash Fund and 10% for the Sewer Fund. These reserve levels will be based upon the current year's operating budget. Staff will calculate this amount each year as part of the budget process and request appropriation for any shortfall. Staff further recommends that access to these funds be restricted. Upon direction of the Board, staff will prepare the appropriate amendments to the Operations Code for consideration at a future Board meeting. 2 • • L� • U Section 4.04.020. Operatina Reserves. This policy establishes a minimum level of Reserves for Working Capital within Operating Funds of the District. (a) Policy: The District will maintain a minimum designated Reserve for Working Capital equal to 25% of its operating budget within its Operating Funds (Trash and Sewer Funds). (b) Operating Reserves Required: The Reserves for Working Capital for Operating Funds will be maintained at a level equal to 25% of its operating budget for the fiscal year. This level of operating reserves represents three months of operating expenditures. Under optimum conditions, the Reserves for Working Capital should be maintained at 25% of the current year's operating budget. This reserve amount represents the ideal level of reserves that oversightory bodies, professional organizations, bond rating agencies and bond insurance companies recommend governmental entities maintain to deal with local disasters, emergencies, and /or unexpected appropriation needs. Such unforeseen expenditures can, and do, occur at any time. Examples of such expenditures incurred by the District or which may be incurred by the District are as follows: 1. Federal /State budget cuts resulting in loss of grant funding; 2. Local revenue shortfalls due to a downturn in the local economy (i.e. recession of the early 1990s and its impact on local units); 3. Increase in demand for specific services; 4. Legislative or judicial mandates to provide new or expanded services or programs without new or fully off - setting revenues; 5. One -time Board approved expenditures; 6. Unexpected increases in inflation (Consumer Price Index); and, Natural disasters (earthquakes, fires, or other general infrastructure failures). Staff will incorporate a plan to maintain the Reserves for Working Capital at 25% of the respective operating budget in the subsequent year's proposed budgets. (c) Effective Date: The effective date of this policy is July 1, 2000. (d) Date Adopted: July 13, 2000. (Ord. 34, 2000) 3 COSTA 911ESA SA-'WT.ART(DISTRICT Memorandum To: Board of Directors ... an Independent ,Specia( District From: Marc Davis, Treasurer /Finance Director°' Date: June 16, 2008 Subject: CR &R — Resolution of Contractual Interpretations — FY2007 -08 Recommended Action Appoint a Sub - Committee of two Board members to discuss the distribution of the additional container charge for fiscal year 2007 -08. • Executive Summary On July 20, 2006, the Board of Directors entered into an agreement with CR &R to provide trash collection, hauling, recycling, special services and support of District programs (Agreement). Included as part of this Agreement was the establishment of an additional container charge in the amount of $8 per container per month for all addresses with more than two containers. The proceeds of this additional container charge were to be split 90% to CR &R and 10% to the District during the first year. Subsequent to the first year, the total revenue generated from the additional container charge would be allocated 100% to the District and used for rate stabilization, with the goal of the District's solid waste rate to be approximately equal to the average in the County. The Agreement is clear on the point that the revenue generated from the additional container program is the District's revenue and shall be used at the sole discretion of the District. At the time this program was implemented, the District's rate was the highest in the County. The status of the additional container program is to be reviewed every other year, beginning prior to the preparation of the fiscal year 2007 -08 budget. As the additional container program began in September 2006, and the budget process for fiscal year 2007 -08 began in February 2008, adequate time had not elapsed from inception of the program in order to effectively review the program. As such, staff began meeting with CR &R in February 2009 to discuss the program. Over the last 4 months, staff has been working with CR &R as to how the proceeds of this program should be used. `Protecting our community's health 6y providing solid waste and sewer coffection services. crosdca.gov Board of Directors Costa Mesa Sanitary District March 17, 2008 At the time of budget preparation, staff anticipated that the total income to be • generated from the program for fiscal year 2007 -08 would be $150,000. This entire amount was appropriated as part of the Solid Waste Fund's budget in order to ensure the rates were stabilized. At the time the 2007 -08 budget was prepared, the District had the second highest rate of 10 surveyed cities. In preparation of the 2008 -09 budget, the survey was updated and continues to show that the District has the second highest rate as follows. CR &R's proposal for a split of the additional container program revenue for fiscal year • 2007 -08 is included as Attachment 1. In essence, CR &R is seeking $2.73 of the $8.00 additional container charge. The meetings with CR &R have focused on language in the contract regarding what constitutes the costs of administering and operating the program. As contractual language has become an issue, we have forwarded Attachment 1 to the District's Counsel for review as well. Staff and CR &R have reached an impasse in our discussions. As such, staff is recommending a Sub - Committee be established that would include two Board members prior to any further discussions with CR &R. The purpose of the Sub - Committee would be to meet with CR &R and resolve how additional program container funds generated for fiscal year 2007 -08 should be split. The result of the meetings would take the form of a recommendation to the full Board for consideration. U 2 Monthly Agency Trash Rate City of Placentia $20.61 Costa Mesa Sanitary District 19.95 City of Villa Park 19.77 City of Garden Grove 19.66. City of Huntington Beach 18.62 City of Anaheim 18.62 City of Fountain Valley 17.83 City of Brea 17.68 City of Fullerton 17.41 City of Yorba Linda 17.29 CR &R's proposal for a split of the additional container program revenue for fiscal year • 2007 -08 is included as Attachment 1. In essence, CR &R is seeking $2.73 of the $8.00 additional container charge. The meetings with CR &R have focused on language in the contract regarding what constitutes the costs of administering and operating the program. As contractual language has become an issue, we have forwarded Attachment 1 to the District's Counsel for review as well. Staff and CR &R have reached an impasse in our discussions. As such, staff is recommending a Sub - Committee be established that would include two Board members prior to any further discussions with CR &R. The purpose of the Sub - Committee would be to meet with CR &R and resolve how additional program container funds generated for fiscal year 2007 -08 should be split. The result of the meetings would take the form of a recommendation to the full Board for consideration. U 2 t ATTACHMENT 1 • June 2, 2008 Mr. Robin B. Hamers, Manager/ District Engineer Costa Mesa Sanitary District 628 West 19"' Street Costa Mesa, California 92627 -2718 Re: Rate Proposal for Extra Barrel Billing for the Costa Mesa Sanitary District Dear Rob: Thank you for the meeting last week and noting the differences between your staff's opinion and CR &R's opinion on the split of the extra barrel annual revenues. Based upon our recollection as well as specified in the Franchise Agreement, operational considerations are a part of CR &R's consideration of the extra barrel program, As noted in Section 11, "CONTRACTOR costs of administering and operating the Program" are to be considered in the revenue split. Both parties are concerned about Rate Stabilization and that will always be our main goal in the overall Program. Of those items previously c Administration and Billing: • Operations:. Extra barrel depre. & Inter: Extra Barrel maintenance: Total: : onsidered, CR &R suggests the following breakdown: $0.65 $1.08* $0.50 - a.50 * ** $2.73 *This is the cost of the lift and the transfer of the added materials to CRT for processing. * *This is the cost of the barrel paid to CMSD depreciated over 10 years with interest. ** *This is normal maintenance experienced with graffiti removal /replacements. With your review, we would be happy to discuss further. As always, it's a pleasure being of service to the Costa Mesa Sanitary District. Respectfully, Dean A. Ruffridg�� Senior Vice President CR&R INCORPORATED T 1292 WESTERN AVE. P.O, BOX 125 STANTON, CA 90680 W1' 826.9677 .826.9049 714.890.6347 Fax C RRWASTESERV ICES.coM 3 I Bruce D. Mattern, PE, TE 9441 Harcourt Circle Huntington Beach, CA 92646 (714) 962 -1136 Hm (714) 337 -8340 Cell Career Objective: My Career objective is to continue applying my administrative, supervisory and project management skills by using my municipal agency and consulting experience to achieve the goals and objectives of any organization to whom I provide services. Registrations: Professional Engineer: California, CE19388 Traffic Engineer: California, TE 0559 Education: MS, Civil Engineering (Environmental Major, Transportation and City Planning Minor), 1977, California State University, Long Beach, CA BS, Civil Engineering, 1966, Michigan Technological University, Houghton, MI Special Training: Certificate, Executive Management Training, University of California Irvine, 1980 Certificate, Government Executive Seminar, The Menniger Foundation, 1982 Urban Public Works Administration, ICMA, 1985 Leader Effectiveness /Adaptability Seminar, 1987 Certificate, Quality Control Technician Reviewer, Boyle Engineering Corporation, 1996 Certificate, Project Management 'Training, Modules I and II, Boyle Engineering Corporation 1999 Affiliations: Fellow, American Society of Civil Engineers (Life Member) Fellow, Institute of Transportation Engineers Past Member, American Public Works Association Past Board of Directors, Consulting Engineers and Land Surveyors of California Former Member, Orange County Traffic Engineering Council Professional Experience: • 7/2003 to Present – City of San Gabriel City Engineer and designated Traffic Engineer I was the only engineer in the division until 2006 when an Associate CE was hired. I perform plan check reviews, review of proposed projects and establish engineering conditions of approval, review traffic and sewer studies, investigate and respond to all traffic engineering type requests, attend Council, Neighborhood WATCH meetings, attend meetings at schools relative to pedestrian safety; I oversee design consults on CIP projects and provide support to the Public Works Maintenance division and to the City Police Department Traffic Division. 5/2000 to 6/2003 – Norris Repke, Santa Ana, Ca Senior Project Manager - Municipal Services I provide contract City Engineer and Traffic Engineer services to municipal agencies. This includes plan checking, responding to resident requests, preparing reports, conducting special studies, attending and making presentations to Councils, Commissions and Committees, developing and implementing CIP programs, dealing with budgets and engineering financial matters, overseeing other consultants, directing work by Norris Repke staff and coordination with various City Departments and Divisions. Presently serve as Contract City Engineer to San Gabriel (2 days a week), Contract City "Traffic Engineer to Rancho Palos Verdes (1 day per week), and Traffic Engineering services to Santa Monica (approximately 1 day per week) and on call needed traffic engineering services to Villa Park, Yucca Valley and other public agencies. 11/99 to 5/2000 – Self Employed, Mattern & Associates I provided engineering services to other firms and public agencies on an "as needed" basis. 1/89 to 11/99 — Boyle Engineering Corporation, Newport Beach, CA 6/99 — 10/99 — Principal, Transportation and Municipal Services I was responsible for marketing and client interface in Orange and Los Angeles County. As a project manager and quality control leader, I served on various project, overseeing the work of ten staff members involved u1 civil, transportation and traffic studies and design. 1 /95 to 6/99 99 and 1 / 89 to 6/93 93 Assistant Managing Engineer/ Regional Director of Transportation I was responsible for the day -to -day operation of the Transportation Group, which ranged from 8 to 23 employees, and assisted the Managing Engineer in financial personnel and budgetary matters. I conducted marketing and project development functions, acted as project manager and /or principal -in- charge of project, conducted meetings with clients, city councils and special districts. I also served as Branch Manager of Boyle's Ontario office. Over the past ten years, I was personally responsible for over $12 million in project fees, representing approximately $150 million worth of construction. Types of projects in which I was involved included alignment studies, traffic mitigation reports, intersection capacity analysis, traffic signal designs, signing and striping plans, traffic control plans, project reports, development review and plan checking, freeway and highway design, street widening and rehabilitations. • r ki 6/93 tot /95 – Managing Engineer of Boyle's Orange County Office I was responsible for the day -to -day operations of the water, environmental and transportation groups. This involved setting budgets, reviewing and approving receipts and payouts, personnel matters, counseling and evaluations. I also served as project manager on selected projects, helped market and develop projects and made presentations to clients, city councils, special districts and board members. 12/77 to 1/89 — City of Costa Mesa, CA 5/ 78 to 1 / 89 — Director of Public Services/ City Engineer I managed a department consisting of four divisions, Administration, Transportation Services, Facilities and Equipment, and Public Works. My department consisted of 72 full -time employees, had an operating budget of $6.2 million and a Capital Improvement Program of $6.8 million. The Department, except for water functions, was a full service department which included the following functions: Design Street Maintenance Signing & Striping Building Maint. Permitting Street Sweeping Signal Operations Right of Way Sewer Maintenance Traffic Studies Plan Checking Storm Drain Maintenance Transportation Planning Equipment Maint. 5 / 78 to 1 / 89 — Manager Costa Mesa Sanitary District Under contract with the City, the City Public Services Department furnished all staffing to the District. This included maintenance of the sewers, financial, administrative and management functions. As manager I oversaw the day to day operations, coordination with the trash hauler, and coordination with staff of the County Sanitation Districts and with the District Engineer. I attended board meetings and made presentations and provided input to the District's CIP program. 12 / 77 to 5/ 78 — City Traffic Engineer (Division Head) I managed the Traffic Administration Division consisting of five permanent employees and three students, the Traffic Engineering Department, and the Safety Devices Department, which included six permanent employees, an annual operating budget of $700,000 and an animal Capital Improvement Program of $350,000. 1968 to 1977 - County of Orange EMA (Orange County Road Dept.) (Associate CE) 1974 to 1977 - County of Orange, EMA/ Traffic Operations Engineer (Associate CE) 1974 to 1976 - County of Orange, EMA/ Transportation Planning Engineer (Associate CE) 1971 to 1974 - County of Orange, Road Department, Cooperative Projects Engineer (Associate CE) 1970 to 1971 - County of Orange, Road Department, Advance Planning Engineer (Associate CE) 1968 to 1970 - County of Orange, Road Department, Assistant Civil Engineer & Junior Civil Engr. 1966 to 1968 - Michigan State Highway Department, Sr. Instrument Man and Crew Chief, Rank CEII • F: \Personal Lists \BDM Resume Submit2CMSD 061608.doc 1 �D ORDINANCE NO. 69 AN ORDINANCE OF THE BOARD OF DIRECTORS OF THE COSTA MESA SANITARY DISTRICT CLARIFYING THE MANAGER /DISTRICT ENGINEER'S CHANGE ORDER AUTHORITY WHEREAS, the District Operations Code provides that the Manager /District Engineer has authority to approve change orders when the change order amount does not exceed the greater of.two percent (2 %) of the contract sum or Fifteen Thousand Dollars ($15,000.00); and WHEREAS, clarification is needed as to whether the Manager /District Engineer's authority is a limit on the, cumulative amount of changes or whether the limit is on separate change orders; and WHEREAS, the Manager /District Engineer has also surveyed surrounding agencies and has recommended that the change order authority be increased to ten percent (10 %) of the contract sum based on his experience and conditions usually encountered in the field; NOW, THEREFORE, the Board of Directors of the Costa Mesa Sanitary District does hereby ORDAIN as follows: Section 1. That Section 4:05.045 of the Costa Mesa Sanitary District Operations Code is hereby amended to read as follows: "4.05.045 Change Orders. Unless other authority is specifically given in a contract approved by the Board, the Manager /District Engineer shall have the authority to approve change orders to a contract provided that the cumulative change order amount is limited to Fifteen Thousand Dollars ($15,000) or ten percent (10 %) of the original contract amount, whichever is less. Any change order that would, when combined with other change orders, cumulatively exceed these limits based on the original contract award sum shall only be approved by the Board of Directors." Section 2. Should any part, clause or section of this Ordinance be declared by any Court of competent jurisdiction to be invalid, the remaining provisions of this Ordinance shall nevertheless be and remain in full force and effect and the Board of Directors of the Costa Mesa Sanitary District of Orange County, California, hereby declares that each and every section, clause, provision or part of this Ordinance would have been adopted and made a part of this Ordinance without the adoption of any portion thereof and that the invalidity of any part or provision hereof shall not in any way affect the validity or enforcement of the remaining provisions of this Ordinance that may stand on their own. Section 3. Pursuant to Health and Safety Code Sections 6490 and 6491.3, the Clerk shall cause this Ordinance or a summary thereof to be published in a newspaper of general circulation printed and published in the District according to law. PASSED and ADOPTED this day of Secretary 2 President • • • STATE OF CALIFORNIA) COUNTY OF ORANGE ) SS CITY OF COSTA MESA ) I, JOAN REVAK, Clerk of the Costa Mesa Sanitary District, hereby certify that the above and foregoing Ordinance No. 69 was duly and regularly passed and adopted by said Board of Directors at a regular meeting thereof, held on the 23rd day of June 2008 by the following vote: AYES: NOES: ABSENT: ABSTAIN: IN WITNESS WHEREOF, I have hereunto set my hand and affixed the seal of the Costa Mesa Sanitary District, this day of June 2008. Clerk of the Costa Mesa Sanitary District 3 ORDINANCE NO. 70 AN ORDINANCE OF THE BOARD OF DIRECTORS OF THE COSTA MESA SANITARY DISTRICT AUTHORIZING LOCAL AND FEDERAL CRIMINAL JUSTICE ACCESS FOR PURPOSES OF EMPLOYMENT WHEREAS, Penal Code Sections 11105(b)(11) and 13300(b)(11) authorize cities, counties and districts to access state and local summary criminal history information for employment, licensing or certification purposes; and WHEREAS, Penal Code Section 11105(b)(11) authorizes cities, counties and districts to access federal level criminal history information by transmitting fingerprint images and related information to the Department of Justice to be transmitted to the Federal Bureau of Investigation; and WHEREAS, Penal Code Section 11105(b)(11) and 13300(b)(11) require that there be a requirement or exclusion from employment, licensing, or certification based on specific criminal conduct on the part of the subject of the record; and WHEREAS, Penal Code Section 11105(b)(11) and 13300(b)(11) require the city, council, board of supervisors, or governing body of a city, county or district to specifically authorize access to summary criminal history information for employment, licensing, or certification purposes; and WHEREAS, the Board of Directors of the Costa Mesa Sanitary District does hereby desire to amend the District Operations Code with respect to employees of the District to make clarifications in accordance with recent case law that "employees" are those persons paid through payroll; NOW, THEREFORE, the Board of Directors of the Costa Mesa Sanitary District does hereby ORDAIN as follows: Section 1. That Section 3.03.050 is hereby amended and Section 3.03.055 is hereby added to the Costa Mesa Sanitary District Operations Code to read as follows: "3.03.050 Employees. The Personnel Rules of the District shall be adopted by separate resolution of the District. The Personnel Rules shall set forth the terms and conditions of the employment relationship. The only persons who are "employees" of the District are those persons who are paid through payroll." • "3.03.055 Employment subject to criminal history report. 0 (a) The district is hereby authorized to access state and federal level summary criminal history information for employment (including volunteers and contract employees), licensing, or certification purposes and may not disseminate the information to a private entity. (b) A person shall be prima facie disqualified for District employment if the person has been convicted of a felony or of a misdemeanor involving moral turpitude. As used herein, the term conviction includes pleas of guilty and nolo contendere. The Manager, as personnel officer, is specifically authorized to obtain criminal history information as provided for in Section 11105 and 13300 of the Penal Code of the State of California. Applicants shall be required to submit their fingerprints and to cooperate so that the Manager can obtain said information. (c) An applicant who is thus prima facie disqualified for employment may make an appeal in writing to the District Manager. The District Manager shall consider the mitigating factors such as, but not limited to, evidence of rehabilitation, length of time elapsed since such conviction, the age of the person at the time of the conviction, contributing social or environmental conditions, the nature and seriousness of the conduct, the circumstances surrounding the conduct, the position for which the person is applying and whether the conviction is unrelated to that position. The District Manager shall render a decision based on the above factors which shall be final and conclusive. (d) The District Manager shall report to each appointee the fact of the appointee's suitability for District service. In the event the District Manager determines that the character and background of an appointee makes the appointee unsuitable for District service, the District Manager shall take appropriate action." Section 2. Should any part, clause or section of this Ordinance be declared by any Court of competent jurisdiction to be invalid, the remaining provisions of this Ordinance shall nevertheless be and remain in full force and effect and the Board of Directors of the Costa Mesa Sanitary District of Orange County, California, hereby declares that each and every section, clause, provision or part of this Ordinance would have been adopted and made a part of this Ordinance without the adoption of any portion thereof and that the invalidity of any part or provision hereof shall not in any way affect the validity or enforcement of the remaining provisions of this Ordinance that may stand on their own. Section 3. Pursuant to Health and Safety Code Sections 6490 and 6491.3, the Clerk shall cause this ordinance or a summary thereof to be published in a newspaper of general circulation printed and published in the District according to law. 0 2 0 PASSED and ADOPTED this day of 2008. Secretary • • President STATE OF CALIFORNIA) COUNTY OF ORANGE ) SS CITY OF COSTA MESA ) I, JOAN REVAK, Clerk of the Costa Mesa Sanitary District, hereby certify that the above and foregoing Ordinance No. 70 was duly and regularly passed and adopted by said Board of Directors at a regular meeting thereof, held on the 23rd day of June 2008 by the following vote: AYES: NOES: ABSENT: ABSTAIN: IN WITNESS WHEREOF, I have hereunto set my hand and affixed the seal of the Costa Mesa Sanitary District, this day of June 2008. Clerk of the Costa Mesa Sanitary District n U 2 RESOLUTION NO. 2008 -754 A RESOLUTION OF THE BOARD OF DIRECTORS OF THE COSTA MESA SANITARY DISTRICT ORDERING THAT PUBLICATION OF ORDINANCE NO. 68 SETTING FORTH CONFLICT AVOIDANCE PROCEDURES FOR THE DISTRICT'S ENGINEER HAS BEEN PUBLISHED WHEREAS, the Board of Directors on May 22, 2008, added Section 3.01.045 to the Operations Code of the Costa Mesa Sanitary District Operations Code setting forth conflict avoidance procedures for the District's Engineer; WHEREAS, that Ordinance was published in the Newport Beach /Costa Mesa Daily Pilot on June 6, 2008; and WHEREAS, Health and Safety Code Section 6490 provides that an order of the 10 Board that publication has occurred is conclusive evidence that publication has properly been made; NOW, THEREFORE, the Board of Directors does hereby resolve: That it is hereby ordered and decreed that publication of Ordinance No. 68 amending the Operations Code by setting forth conflict avoidance procedures for the District's Engineer has occurred. PASSED and ADOPTED on this 23rd day of June 2008. Secretary, Costa Mesa Sanitary District President, Costa Mesa Sanitary District Board of Directors Board of Directors is STATE OF CALIFORNIA ) COUNTY OF ORANGE ) SS CITY OF COSTA MESA ) I, Joan Revak, Clerk of the Costa Mesa Sanitary District, hereby certify that the above and foregoing Resolution No. 2008 -754 duly and regularly passed and adopted by said Board of Directors at a regular meeting thereof held on the 23rd day of June 2008. IN WITNESS WHEREOF, I have hereunto set my hand and affixed the seal of the Costa Mesa Sanitary District, this day of 2008. Clerk of the Costa Mesa Sanitary District • L� OG /20/2008 10:52 FAX 714 744 3350 HARPER AND BURNS LLP I� • • 0 LAW OMCLS OF ELAJRPER & BURNS LL P A LIM ITLD LIADILI9'V I'AKTHEMNP INCLUDING A I'KDI'L$.iDN / : :, CORPOR.710N 'A ek01LSSIO.N.L CQV0RA'r10S To: Honorable President and Board of Directors Frarn: District Counsel Date: June 20, 2008 Re: Agenda. Item for Emergency Work for Irvine Pump Station Z00L, R! VER.S I DIS /SAN EMXATt XLQ (950 676 -CS9A Regarding the agenda item to dispense with bidding, the Public Contract Code authorizes such emergency bidding when: "there is an emergency... if the Board passes a resolution by 4/5 vote declaring that the public interest and necessity demand the imm-Z -Aiate expenditure of district funds to safeguard life, health or property.'' (Public Contract Code § 20806) "Emergency" is further defined in the Public Contract Code a.s constituting a "sudden. unc,,pected occurrence that poses a clear and imminent danger, requiring irnmediate action to prevent or mitigate the loss or impairment of life, health, prop.rty, or essential public services (Public Contract Code § 1.102.) In LlUSD ti,. Great American Ins. Co., the Court of Appeal has held that the declaration of sucjj an emergency Would be upheld to prevent damage or to mitigate the impairment of an essential public service- On the other hand; the Court held that it would not be appropriate to dispense with bidding merely for the District's convenience, such as by canceling one contract and awaiding another for a better price. RECOMMENDATION: In licht of this body of law, and considering what your Engines :r has advised you; I would recommend that you make the following findings by a 4/5 vot::: "Based on the condition of the existing (10j.-ce main and other st :wer facilities, including but not limited to those being undersized and made of a material that is subject to corrosion, and the need to repair those facilities in the near future to prevent failure and a significant sewer spill that Mould be detrimental to the public health, as well as the disruption of essential public services, i.e., sewer service, and considering the five -ye;ar pavement trenching moratorlwn that will TI 1 7* ?') 71A 7AA 77,M ac� F 1 ?? 053 S. GLASSIELL 5M ---Er JOHN K. HARPER' ORANGE, C.LLIPOKNIA 93966 ALA\ K. RLIRN5 COLIN R HIIKt S (714) 771 -7729 FAX (714)7d4-)35U Or COLNSEL nTl A. CUK77N• "V^V]1aq)be0U S,C0M KIICNAEL MONTGOMEPY• TNONIAS w. ALLEN 'A ek01LSSIO.N.L CQV0RA'r10S To: Honorable President and Board of Directors Frarn: District Counsel Date: June 20, 2008 Re: Agenda. Item for Emergency Work for Irvine Pump Station Z00L, R! VER.S I DIS /SAN EMXATt XLQ (950 676 -CS9A Regarding the agenda item to dispense with bidding, the Public Contract Code authorizes such emergency bidding when: "there is an emergency... if the Board passes a resolution by 4/5 vote declaring that the public interest and necessity demand the imm-Z -Aiate expenditure of district funds to safeguard life, health or property.'' (Public Contract Code § 20806) "Emergency" is further defined in the Public Contract Code a.s constituting a "sudden. unc,,pected occurrence that poses a clear and imminent danger, requiring irnmediate action to prevent or mitigate the loss or impairment of life, health, prop.rty, or essential public services (Public Contract Code § 1.102.) In LlUSD ti,. Great American Ins. Co., the Court of Appeal has held that the declaration of sucjj an emergency Would be upheld to prevent damage or to mitigate the impairment of an essential public service- On the other hand; the Court held that it would not be appropriate to dispense with bidding merely for the District's convenience, such as by canceling one contract and awaiding another for a better price. RECOMMENDATION: In licht of this body of law, and considering what your Engines :r has advised you; I would recommend that you make the following findings by a 4/5 vot::: "Based on the condition of the existing (10j.-ce main and other st :wer facilities, including but not limited to those being undersized and made of a material that is subject to corrosion, and the need to repair those facilities in the near future to prevent failure and a significant sewer spill that Mould be detrimental to the public health, as well as the disruption of essential public services, i.e., sewer service, and considering the five -ye;ar pavement trenching moratorlwn that will TI 1 7* ?') 71A 7AA 77,M ac� F 1 ?? 06%20/2008 16:52 FAX 714 744 3350 HARPER AND BURNS LLP 0 003 Costa Mesa San itan, District Emergency Work for Irvine Pump Station • June 20. 2008 Page 2 otherwise be imposed on the overlying casement area, there is hereby declared to be a public ernc.rcency requiring immediate action on the part of the district to authorize the repair of the force main and other sewer facilities in the 450 foot segment c >f Mesa Drive." Respectfully submitted; 6tL A 1<an R. Burns District Counsel cc: Manager /District Engineer Staff • • n �J I� U COSTA MESA SANITARY DISTRICT BOARD DIRECTIONS TO DISTRICT STAFF POLICY STATEMENT The Costa Mesa Sanitary District Board of Directors provides policy and direction for staff to adequately carry out the management of District affairs. These policies and directives are normally acted upon by the Board at regularly scheduled Sanitary District meetings. Infrequently, staff receives informal requests from one or more individual Board Members without formal Board direction or action. These requests may include direction to staff in establishing a District position on certain issues. The following guidelines are established and adopted to provide understanding of the types of informal requests which the .District staff will and will not act upon without majority District Board approval: REQUEST FOR INFORMATION Unless it is determined by the District Manager that an inordinate amount of staff time would be involved in the gathering of the requested information, it will be provided not only to the requesting Board Member but to the entire Board. If the District Manager determines that the requested information would cause significant staff time and disruption to the normal administrative operations of the District, then the District Manager will ask that the requesting Board Member make the request for consideration by the entire Board. DIRECTION TO STAFF ON ISSUES PERTINENT TO ADMINISTRATION OF THE SANITARY DISTRICT Sanitary District Board Members are requested to submit any proposed policy statements or District Board positions to the entire District Board. This would include changes to and, existing contract which the Sanitary District may have with other entities. This may be most appropriately accomplished through the oral or written communications items on each month's Agenda, or by requesting the District Manager to place an item on the next regular Agenda. The Board may, at that time, either direct staff to implement this request, to place the item on a subsequent Agenda for further consideration, or to take no action. If no action is taken by a majority of the Board in directing staff on any requests, then staff will not act on the matter and will consider the request tabled. Approved at a regular meeting of the Board of Directors of the Costa Mesa Sanitary District on November 14, 1991. 0TAff=R=4 Date William J orris, Manager AGREEMENT FOR AB 939 REGIONAL RECYCLING AND WASTE DIVERSION is GRANT FUNDED RECYCLING SERVICES THIS AGREEMENT is made and entered into this day of June 2008, by and between the Costa Mesa Sanitary District, a sanitary district ( "District "), the City of Costa Mesa ( "City "), a municipal corporation, and the Orange Coast College ( "OCC "), a community college that is part of the Coast Community College District, with reference to the following facts: RECITALS WHEREAS, City and District are joint grantees of the Integrated Waste Management Department ( "IWMD," now referred to as OC Waste & Recycling) and are the recipients of a $40,000 grant to engage in a recycling and waste diversion grant funded program; and WHEREAS, OCC operates the OCC Recycling Center on its OCC campus and is also interested in promoting recycling and waste diversion; and WHEREAS, the parties hereto do hereby desire to engage in a cooperative agreement by which all parties shall be participants in the program resulting in the 10 greatest good for the public and providing a partnership approach to recycling and waste diversion; and WHEREAS, allowing the OCC to participate in the manner provided herein reaches a core group of the public, college students, who may have a greater impact on the community than other target groups; NOW, THEREFORE the parties hereto do hereby agree as follows: 1. The program and grant. District and City have been awarded a grant to provide, in pertinent part, for the pick -up and recycling of certain special products that are prohibited by law from being disposed of in the landfills, including fluorescent tubes and light bulbs and household hazardous waste, including batteries used in certain electronic products. As part of this pick -up and collection campaign, public education and outreach materials are to be generated on recycling methods and benefits through newsletters, recycling brochures, classroom presentations and website advertisements. 2. OCC's role in providing said services. District and City agree to allow OCC to provide certain program services as follows: • a. Subject to the approval of District and City, OCC shall design and implement a program by which those products that are the subject of this grant are to be dropped off at OCC in a safe setting for proper disposal. The program is limited to all Costa Mesa Sanitary District residents and is not intended for business drop -off of the specified universal and hazardous wastes. • b. Subject to the approval of District and City, OCC shall display provided educational and promotional materials for this program, including, but not limited to, brochures and other outreach materials, and which credit the OC Waste & Recycling, CMSD and City, as well as OCC for the program. Said educational and promotional activity may also include classroom education or other events, all as approved by the parties. 3. District and City duties. District and City shall provide oversight and advice for the program and will pay for and monitor the collection, transportation and proper disposal of those items collected from the OCC Recycling Center. 4. Term. The services contemplated by this Agreement shall be completed between June , 2008 and June 30, 2009 and shall remain renewable for a period of four fiscal years beginning July 1, 2009 contingent on continued grant funding under the Regional Recycling and Waste Diversion Grant Program. 5. Compensation. District and City, in consultation with the OCC Recycling Center, shall determine how said money shall be expended based on the duties contemplated in this Agreement. The District and City shall pay collection contractors directly for all household hazardous waste materials collected and hauled away for proper recycling and disposal as covered under this Recycling Grant. Other ongoing OCC Recycling Center Operations and agreements remain unaffected. 6. Reporting. Each party agrees to document its efforts in achieving the goals of this grant program and to cooperate with the other parties in preparing quarterly reports to OC Waste & Recycling as to how the grant money was expended, including numbers of persons reached and quantities of material recycled, by count, weight or volume as appropriate for the collected materials. 7. Authority. Each of the persons executing this Agreement represents that they have the legal authority to enter into this agreement and bind their party. 8. Notices. Notices may be given by First -Class Mail as follows: DISTRICT: Thomas A. Fauth Assistant Manager Costa Mesa Sanitary District 628 West 19th Street Costa Mesa, California 92627 • • CITY: Melanie Eustice Recycling Coordinator City of Costa Mesa 77 Fair Drive Costa Mesa, California 92626 OCC: Mike Carey, Recycling Coordinator OCC Recycling Center 2701 Fairview Road Costa Mesa, California 92628 9. Indemnification. Each party agrees to indemnify, defend and hold the other parties harmless for any liability caused by that party's negligence or willful act. IN WITNESS WHEREOF, the parties hereto have executed this Agreement on the day and year first above written. COSTA MESA SANITARY DISTRICT CITY OF COSTA MESA • District Manager ATTEST: District Clerk APPROVED AS TO FORM: District Counsel is City of Costa Mesa Attorney 3 Signature Typed Name Title Coast Community College District (CCCD) Signature C. M. Brahmbhatt Vice Chancellor, CCCD • • AGREEMENT FOR COSTA MESA SANITARY DISTRICT TELEMETRY SYSTEM MAINTENANCE THIS AGREEMENT is made and effective as of July 1, 2008, between the Costa Mesa Sanitary District, a sanitary district ( "District ") and Technology Resource Center, a California Corporation, ( "Consultant "). In consideration of the mutual covenants and conditions set forth herein, the parties agree as follows: 1. TERM This Agreement shall commence on July 1, 2008, and shall remain and continue in effect until tasks described herein are completed, but in no event later than June 30, 2009, unless sooner terminated pursuant to the provisions of this Agreement. 2. SERVICES Consultant shall perform the tasks described and set forth as follows: a. CONTRACTOR shall integrate and maintain all new and existing hardware and software DISTRICT operates, integrating two computer systems and modems, repeater, PC Anywhere, printer, headquarters alarm system and Pump Stations' telemetry to the headquarters reporting center. b. Performance Requirements - CONTRACTOR shall be available 24 hours/7 days per week for system support and shall plan to provide an average of four hours of support services per month, including engineering and technical coverage for both hardware and software configurations at a fixed standard rate specified in paragraph 5, Payment. The CONTRACTOR shall provide the professional services described as follows: a. CONTRACTOR shall maintain the telemetry system also known as the Supervisory Control and Data Acquisition ( SCADA) system at full operational capability (FOC), defined as receiving and reporting alarms for high water, low water, power off, moisture sensor (where applicable), heat sensor (where applicable), and tamper switch functions from each of the 20 DISTRICT pump stations. b. CONTRACTOR shall maintain the SCADA system such that minimum data collection encompasses compiling hourly pump station statistics, including but not limited to, run time for each pump station (two pumps per pump station), and starts per hour for each pump at the 20 DISTRICT pump stations. c. CONTRACTOR shall maintain two Pentium III and Pentium IV computer systems including Windows 98, MS Office and SCADA software at one location known as the DISTRICT Headquarters located as follows: Vr i. DISTRICT Headquarters located at 628 West 19th St, Costa Mesa, CA 92627 (staff office, using PC Anywhere). d. CONTRACTOR shall maintain configuration for the telemetry, receiving, storage and reporting segments of the system, maintaining hardware and software documentation as the system upgrades. e. CONTRACTOR shall conduct radio - testing quarterly to validate the DISTRICT radio network and submit results to DISTRICT staff for review. f. By the 15th of every month, CONTRACTOR shall submit a monthly progress report/invoice for the prior month to the DISTRICT documenting services performed and appropriate SCADA system performance improvements recommendations. c. DISTRICT shall make available technical advisors and others who may contribute important information pertaining to the telemetry system, including existing documentation, facts, history, and special projects. DISTRICT identifies the DISTRICT Staff as liaison representatives to interface with CONTRACTOR. a. CONTRACTOR shall provide all labor and supervision required to perform said services to maintain the DISTRICT Telemetry System to meet the approval of the DISTRICT Manager /District Engineer. b. CONTRACTOR and DISTRICT acknowledge the importance of keeping the telemetry system operating properly and agree to 116 cooperate to reach this goal. CONTRACTOR agrees to coordinate all work with DISTRICT Staff. c. The DISTRICT must authorize any additional work in writing prior to CONTRACTOR performing extra work. d. Supplies and Equipment. DISTRICT owns all the SCADA, telemetry, pump stations, computer hardware and software. CONTRACTOR assumes the risk of damage to any and all equipment furnished for use under this AGREEMENT including, but not limited to, computer equipment and telemetry system. Specifically, CONTRACTOR will provide all necessary personnel to maintain the DISTRICT telemetry system, including programming, program installation, and monthly testing including validating the DISTRICT telecommunications network. Consultant shall complete the tasks according to the schedule in paragraph 5, PAYMENT. 3. PERFORMANCE Consultant shall at all times faithfully, competently and to the best of his /her /its ability, experience, and talent perform all tasks described herein. Consultant shall employ, at a minimum, generally accepted standards and practices utilized by persons engaged in providing similar services as are required of Consultant hereunder in meeting its obligations under this Agreement. 4. DISTRICT MANAGEMENT District's Assistant Manager shall represent District in all matters pertaining to the administration of this Agreement, review and approval of all products submitted by Consultant, but not including the authority to enlarge the Tasks to be Performed or change the compensation due to Consultant. The District Manager shall be authorized to act on District's behalf and to execute all necessary documents which enlarge the Tasks to be Performed or change Consultant's compensation, subject to Section 5 hereof. 5. PAYMENT (a) CONTRACTOR fees shown shall be billed hourly, at an hourly rate of $125.00/hour for a planned monthly maintenance of 4 hours per month, not to exceed 5.50 hours per month, and not to exceed 66 hours per year for a total not -to- exceed fee of $8,250.00 per year for the 12 month period of performance. (b) Consultant shall not be compensated for any services rendered in connection with its performance of this Agreement which are in addition to those set forth herein, unless such additional services are authorized in advance and in writing by the District Manager. Consultant shall be compensated for any additional services in the amounts and in the manner as agreed to by District Manager and Consultant at the time District's written authorization is given to Consultant for the performance of said services. The District Manager may approve additional work not to exceed the greater of fifteen - thousand dollars ($15,000.00) or ten percent (10 %) of the total contract sum. Any additional work in excess of this amount shall be approved by the Board of Directors. (c) Consultant will submit invoices for actual services performed. Invoices shall be submitted on or about the first business day of each month, or as soon thereafter as practical, for services provided in the previous month. Payment shall be made within thirty (30) days of receipt of each invoice as to all non - disputed fees. If the District disputes any of Consultant's fees it shall give written notice to Consultant within thirty (30) days of receipt of an invoice of any disputed fees set forth on the invoice. 6. SUSPENSION OR TERMINATION OF AGREEMENT WITHOUT CAUSE (a) The District may at any time, for any reason, with or without cause, suspend or terminate this Agreement, or any portion hereof, by serving upon the Consultant at least ten (10) days prior written notice. Upon receipt of said notice, the consultant shall immediately cease all work under this Agreement, unless the notice provides otherwise. If the District suspends or terminates a portion of this Agreement such suspension or termination shall not make void or invalidate the remainder of this Agreement. (b) In the event this Agreement is terminated pursuant to this Section the District 9 p , shall pay to Consultant the actual value of the work performed up to the time of f termination, provided that the work performed is of value to the District. Upon termination of the Agreement pursuant to this Section, the Consultant will submit an invoice to the District pursuant to Section 5. 4) 7. DEFAULT OF CONSULTANT (a) The Consultant's failure to comply with the provisions of this Agreement shall constitute a default. In the event that Consultant is in default for cause under the terms of this Agreement, District shall have no obligation or duty to continue compensating Consultant for any work performed after the date of default and can terminate this Agreement immediately by written notice to the Consultant. If such failure by the Consultant to make progress in the performance of work hereunder arises out of causes beyond the Consultant's control, and without fault or negligence of the Consultant, it shall not be considered a default. (b) If the District Manager or his /her delegate determines that the Consultant is in default in the performance of any of the terms or conditions of this Agreement, he /she shall cause to be served upon the Consultant a written notice of the default. The Consultant shall have ten (10) days after service upon it of said notice in which to cure the default by rendering a satisfactory performance. In the event that the Consultant fails to cure its default within such period of time, the District shall have the right, notwithstanding any other provision of this Agreement, to terminate this Agreement without further notice and without prejudice to any other remedy to which it may be entitled at law, in equity or under this Agreement. 0 8. OWNERSHIP OF DOCUMENTS (a) Consultant shall maintain complete and accurate records with respect to documenting and maintaining the upgrades and process for District equipment and software and software licenses in the "Motorola SCADA System for Costa Mesa Sanitary District User's Manual" and other such information required by District that relate to the performance of services under this Agreement. Consultant shall maintain adequate records of services provided in sufficient detail to permit an evaluation of services. All such records shall be maintained in accordance with generally accepted accounting principles and shall be clearly identified and readily accessible. Consultant shall provide free access to the representatives of District or its designees at reasonable times to such books and records; shall give District the right to examine and audit said books and records; shall permit District to make transcripts therefrom as necessary; and shall allow inspection of all work, data, documents, proceedings and activities related to this Agreement. Such records, together with supporting documents, shall be maintained for a period of three (3) years after receipt of final payment. (b) Upon completion, termination or suspension of this Agreement all SCADA documentation and other documents prepared in the course of providing the services to be performed pursuant to this Agreement shall become the sole property of the District and may be used, reused or otherwise disposed of by the District without the permission of the Consultant. With respect to computer files, Consultant shall make available to the District, at the Consultant's office and upon reasonable written request by the District, the 4 J • necessary computer software and hardware for purposes of accessing, compiling, transferring and printing computer files. 9. INDEMNIFICATION (a) Indemnification for Professional Liabilitv. When the law establishes a professional standard of care for Consultant's Services, to the fullest extent permitted by law, Consultant shall indemnify, protect, defend and hold harmless District and any and all of its officials, employees and agents ( "Indemnified Parties ") from and against any and all losses, liabilities, damages, costs and expenses, including attorney's fees and costs to the extent same are caused in whole or in part by any negligent or wrongful act, error or omission of Consultant, its officers, agents, employees or subconsultants (or any entity or individual that Consultant shall bear the legal liability thereof) in the performance of professional services under this Agreement. (b) Indemnification for Other Than Professional Liabilitv. Other than in the performance of professional services and to the full extent permitted by law, Consultant shall indemnify, defend and hold harmless District, and any and all of its employees, officials and agents from and against any liability (including liability for claims, suits, actions, arbitration proceedings, administrative proceedings, regulatory proceedings, losses, expenses or costs of any kind, whether actual, alleged or threatened, including attorneys fees and costs, court costs, interest, defense costs and expert witness fees), where the same arise out of, are a consequence of, or are in any way attributable to, in whole or in part, the performance of this Agreement by Consultant or by any individual or entity for which Consultant is legally liable, including but not limited to officers, agents, employees or subconsultants of Consultant. (c) General Indemnification Provisions. Consultant agrees to obtain executed indemnity agreements with provisions identical to those set forth here in this section from each and every subconsultant or any other person or entity involved by, for, with or on behalf of Consultant in the performance of this Agreement. In the event Consultant fails to obtain such indemnity obligations from others as required here, Consultant agrees to be fully responsible according to the terms of this section. Failure of District.to monitor compliance with these requirements imposes no additional obligations on District and will in no way act as a waiver of any rights hereunder. This obligation to indemnify and defend District as set forth here is binding on the successors, assigns or heirs of Consultant and shall survive the termination of this Agreement or this section. 10. INSURANCE Consultant shall maintain prior to the beginning of and for the duration of this Agreement insurance coverage as specified in Exhibit A (certificate of insurance) attached to and part of this Agreement. 0 11. INDEPENDENT CONSULTANT 5 Id (a) Consultant is and shall at all times remain as to the District a wholly independent Consultant. The personnel performing the services under this Agreement on behalf of Consultant shall at all times be under Consultant's exclusive direction and control. Neither District nor any of its officers, employees, or agents shall have control over the conduct of Consultant or any of Consultant's officers, employees, or agents, except as set forth in this Agreement. Consultant shall not at any time or in any manner represent that it or any of its officers, employees, or agents are in any manner officers, employees, or agents of the District. Consultant shall not incur or have the power to incur any debt, obligation, or liability whatever against District, or bind District in any manner. (b) No employee benefits shall be available to Consultant in connection with the performance of this Agreement. Except for the fees paid to Consultant as provided in the Agreement, District shall not pay salaries, wages, or other compensation to Consultant for performing services hereunder for District. District shall not be liable for compensation or indemnification to Consultant for injury or sickness arising out of performing services hereunder. Consultant shall indemnify, defend and hold District harmless from any claim by consultant's employees to seek benefits. 12. LEGAL RESPONSIBILITIES The Consultant shall keep itself informed of State and Federal laws and regulations which in any manner affect those employed by it or in any way affect the performance of its service pursuant to this Agreement. The Consultant shall at all times observe and comply with all such laws and regulations. The District, and its officers and employees, shall not be liable at law or in equity occasioned by failure of the Consultant to comply with this Section. 13. UNDUE INFLUENCE Consultant declares and warrants that no undue influence or pressure is used against or in concert with any officer or employee of the Costa Mesa Sanitary District in connection with the award, terms or implementation of this Agreement, including any method of coercion, confidential financial arrangement or financial inducement. No officer or employee of the Costa Mesa Sanitary District will receive compensation, directly or indirectly, from Consultant, or from any officer, employee or agent of Consultant, in connection with the award of this Agreement or any work to be conducted as a result of this Agreement. Violation of this Section shall be a material breach of this Agreement entitling the District to any and all remedies at law or in equity. 14. NO BENEFIT TO ARISE TO LOCAL EMPLOYEES No member, officer, or employee of District, or their designees or agents, and no public official who exercises authority over or responsibilities with respect to the Project during his /her tenure or for one year thereafter, shall have any interest, direct or indirect, in any agreement or sub - agreement, or the proceed thereof, for work to be performed in connection with the Project performed under this Agreement. 3 • 15. RELEASE OF INFORMATION / CONFLICTS OF INTEREST (a) All information gained by Consultant in performance of this Agreement shall be considered confidential and shall not be released by Consultant without District's prior written authorization. Consultant, its officers, employees, agents or subconsultants, shall not without written authorization from the District Manager or unless requested by the District Counsel, voluntarily provide declarations, letters of support, testimony at depositions, response to interrogatories, or other information concerning the work performed under this Agreement or relating to any project or property located within the District. Response to a subpoena or court order shall not be considered "voluntary" provided Consultant gives District notice of such court order or subpoena. (b) Consultant shall promptly notify District should Consultant, its officers, employees, agents or subconsultants be served with any summons, complaint, subpoena, notice of deposition, request for documents, interrogatories, requests for admissions, or other discovery request, court order, or subpoena from any person or party regarding this Agreement and the work performed thereunder or with respect to any project or property located within the District. District retains the right, but has no obligation, to represent Consultant and /or be present at any deposition, hearing, or similar proceeding. Consultant agrees to cooperate fully with District and to provide the opportunity to review any response to discovery requests provided by Consultant. However, District's right to review any such response does not imply or mean the right by District to control, direct, or rewrite said response. 16. NOTICES Any notices which either party may desire to give to the other party under this Agreement must be in writing and may be given either by (i) personal service, (ii) delivery by a reputable document delivery service, such as but not limited to, Federal Express, which provides a receipt showing date and time of delivery, or (iii) mailing in the United States Mail, certified mail, postage prepaid, return receipt requested, addressed to the address of the party as set forth below or at any other address as that party may later designate by notice: To District: Costa Mesa Sanitary District 628 West 19th St Costa Mesa, CA 92627 Attn: District Clerk To Consultant: Technology Resource Center 2101 E. e Street Santa Ana, CA 92705 ATfN: Mark Serres 0 17. ASSIGNMENT The Consultant shall not assign the performance of this Agreement, nor any part thereof, nor any monies due hereunder, without prior written consent of the District. Because of the personal nature of the services to be rendered pursuant to this Agreement, only Consultant, its officers, employees, agents or subconsultants shall perform the services described in this Agreement. Consultant, its officers, employees, agents or subconsultants may use assistants, under its direct supervision, to perform some of the services under this Agreement. Consultant shall provide District fourteen (14) day's notice prior to the departure of Mark Serres from Consultant's employ. Should he /she leave Consultant's employ, the District shall have the option to immediately terminate this Agreement, within three (3) days of the close of said notice period. Upon termination of this agreement, Consultant's sole compensation shall be payment for actual services performed up to, and including, the date of termination or as may be otherwise agreed to in writing between the Board of Directors and the Consultant. 18. LICENSES At all times during the term of this Agreement, Consultant shall have in full force and effect, all licenses required of it by law for the performance of the services described in this Agreement. 19. GOVERNING LAW 0 The District and Consultant understand and agree that the laws of the State of California shall govern the rights, obligations, duties and liabilities of the parties to this Agreement and also govern the interpretation of this Agreement. Any litigation concerning this Agreement shall take place in the municipal, superior or federal district court with jurisdiction over the Costa Mesa Sanitary District. 20. ENTIRE AGREEMENT This Agreement contains the entire understanding between the parties relating to the obligations of the parties described in this Agreement. All prior or contemporaneous agreements, understandings, representations, and statements, oral or written, are merged into this Agreement and shall be of no further force or effect. Each party is entering into this Agreement based solely upon the representations set forth herein and upon each party's own independent investigation of any and all facts such party deems material. 21. WORK SCHEDULED/ TIME OF COMPLETION Consultant agrees to complete all tasks by June 30, 2009 unless the District authorizes a mutually agreed upon extension to complete existing or added tasks. 0 K C� 22. CONTENTS OF REQUEST FOR PROPOSAL AND PROPOSAL Consultant is bound to perform the services specified in Section 2. 23. AUTHORITY TO EXECUTE THIS AGREEMENT The person or persons executing this Agreement on behalf of Consultant warrants and represents that he /she has the authority to execute this Agreement on behalf of the Consultant and has the authority to bind Consultant to the performance of its obligations hereunder. 24. INTERPRETATION In the event of conflict or inconsistency between this Agreement and any other document, including any proposal or Exhibit hereto, this Agreement shall control unless a contrary intent is clearly stated. IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed the day and year first above written. APPROVED AS TO FORM: ALAN BURNS LEGAL COUNSEL By: COSTA MESA SANITARY DISTRICT CONSULTANT B Y : �l Title: IZ ' , 0 President Secretary • C7 v To; Costa flesa Sanitary District From: Phyllis flenashe . 1 -09 -08 7:10am p, 2 of 4 ,aco�zo _- '�ERTfFICATEiF LiABILI7Y INSURANCE "'' 1/9/2008 Producer Phyllis Menashe THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. Garrett lMosier(Griffith /Sistrunk Ins. Services Garrett 12 Truma n THIS CERTIFICATE DOES NOT AMEND. EXTEND OR ALTER THE COVERAGE AFFORDED BY [HE POLICIES BELOW, INSURERS AFFORDING COVERAGE Irvine CA 92620 INSURER Scottsdale Insurance Co. (949 )559 -6700 \,,v%nnn/.qarret-mosier.com A 01384319 INSURER Travelers Property Casualty B Insured INSURER American Zurich Insurance Company Technology Resource Center, Inc. INSURER 2101 E. 4th Street, Suite 130A Santa Ana CA 92705 INSURER E cb. RAGES THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS. EXCLUSIONS AND CONDITIONS OF SUCH POLICIES, AGGREGATE LIMITS.SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS: NSR I TR TYPE OF INSURANCE POLICY NUMBER POLICY EFFECTIVE DATE MM/DD/V POLICY EXPIRATION DATE M/DD /1'Y LIMITS A GENERAL LIABILITY COMMERCIAL GENERAL LIAB ' CLAIMS MADE OCCUR Contractual BCS0014762 3/20/2007 3(20/2008 EACH OCCURRENCE $ 1 000 000 FIRE DAMAGE (Any one fire) $ 50 000 MED EXP (AnV one personj $ - O PERSONAL A ADV INJURY $ 1 OOO 000 Liab.Included GENERAI_AGGREGATE $ 2 000 000 GEN'L AGO LIMIT APPLIES PER PRODUCTS- COMPOP ACC 2,000.000 $ FO! ICY FIPRo.jFCTn I.DC B AD FOMDBILE LIABILITY Ar1Y Auro. l3A6303VV167- 07 -SEL 3/20!2007 3/20/2008 CCMABINEO SINGLE LIMIT $ 1 000,000 BODILY INJURY (Per Person) - $ ALL ObiiNED AUTOS SCI IEDULF_D AUTOS - BODILY INJURY (Per accident) $ HIREO AUTOS h1UN1, WED AUTOS PROPERTY DAMAGE (Per accident) $ - GARAGE LIABILH JAUTO ONLY - EA ACCIDENT $ O "THER. THAN EA ACC $ ANY A010 - AUTO ONLY: AGG $ FXCESS LIABILITY EACH OCCURRENCE $ OCCUR 7 CLAIMS MADE AGGRFGATF $ $ $ DEDUCTIBLE $ RF1f NIT ION S C WORKERS' COMPENSATION & EMPI.OY1k5' I IABII -rry WC4280247 -00 _ 1/7/2008 10/1/2008 ✓ STATUTORY LIMIT OTHER EL EACH ACCIDENT $ 1 OOO 0OO - F!. DISFASE - EA FMPI.OYEF $ 1 OOO O F! DISFASF - POI ICY IIMIT $ 1 000. QOn DESCRIPIION OF OPERAI IONS!LOCAI IONS /VEHICLES,'F:XCLUSIONS ADDED BY ENDORSEMENTISPECIAI_ PkOVIS10NS All operations of the named insured subject to the terms and conditions of the policies. Costa Mesa Sanitary District is added as Additional Insured, per CG20 33 07104, as required by %intten contract With respect to v, /ork performed for them by Technology Resource Center, Inc. under General Liability coverage. CERTIFICATE HbmD .. CANCELLATION All Operations SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFOkF THE Costa PJesa Sanitary District EXPIRATION DATE THEREOF, THE ISSUING COMPANY QUILL ENDEAVOR TO MALI- _ _ DAYS WR11 "TEN NOTICE TO THE CERTIFICATE HOLDER NAMED TO THE LEFT, BUT FAILURE TO MAIL SUCH NOTICE SHALL IMPOSE NO OBLIGATION Attn. Thomas f auth OR LIABILITY OF ANY KIND UPON THE COMPANY, ITS AGENTS OR REPRE 623 W. 19th Street SFN I AT IVES. 10 Days for Non - Payment of PremiuJn AUTHORIZED REPRESENIAIWE Costa Mesa GA ..91262/ tariff Griffith �r ACORD;25.;5 17/97): 0400 Ct3RPORATI()fV 1988 JAhl— 9 —?[1C18 07: 1? 91 P . 221 To: Costa Mesa Sanitary District From: Phyllis Menashe 1 -09 -U8 I:Ham p. 3 of 9 • IMPORTANT If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must be endorsed. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). It SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). DISCLAIMER The Certificate of Insurance on the reverse side of this form does not constitute a contract between the issuing insurer(s), authorized representative or producer, and the certificate holder, nor does it affirmatively or negatively amend, extend or alter the coverage afforded by the policies listed thereon. is • IACORD 25 -S ,7/97) created at www,e CertsONLINE.COm JIPH —IDti -2008 07: 14 91- P.01) FA To: Costa Ilesa Sanitary District From: Phyllis I4enashe 1-09-08 7:10am p, 4 of 4 g r 1 Technology Resource Center, Inc. Policy No. BCS0014162 COMMERCIAL GENERAL LIABILITY CG 20 33 07 04 THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY. • • ADDITIONAL INSURED - OWNERS, LESSEES OR CONTRACTORS - AUTOMATIC STATUS WHEN REQUIRED IN CONSTRUCTION AGREEMENT WITH YOU This endorsement modifies insurance provided under the following: COMMERCIAL GENERAL LIABILITY COVERAGE PART A. Section II - Who Is An Insured is amended to include as an additional insured any person or or- ganization for whom you are performing opera- tions when you and such person or organization have agreed in writing in a contract or agreement that such person or organization be added as an additional insured on your policy. Such person or organization is an additional insured only with re- spect to liability for "bodily injury", "property dam- age" or "personal and advertising injury" caused, in whole or in part, by: 1. Your acts or omissions, or 2. The acts or omissions of those acting on your behalf; in the performance of your ongoing operations for the additional insured. A person's or organization's status as an addi- tional insured under this endorsement ends when your operations for that additional insured are completed. CG 20 33 07 04 JAN -09 -2008 07 :14 B. With respect to the insurance afforded to these .additional insureds, the following additional exclu- sions apply: This insurance does not apply to: 1. "Bodily injury", "property damage" or "personal and advertising injury' arising out of the ren- dering of, or the failure to render, any profes- sional architectural, engineering or surveying services, including a. The preparing, approving, or failing to pre- pare or approve, maps, shop drawings, opinions, reports, surveys, field orders, change orders or drawings and specifica- tions, or b. Supervisory, inspection, architectural or engineering activities. 2. "Bodily injury" or "property damage" occurring after: a. All work, including materials, parts or equipment furnished in connection with such work, on the project (other than ser- vice, maintenance or repairs) to be per- formed by or on behalf of the additional in- sured(s) at the location of the covered operations has been completed, or b. That portion of 'your work" out of which the injury or damage arises has been put to its intended use by any person or.organization other than another contractor or subcon- tractor engaged in performing operations for a principal as a part of the same project. © ISO Properties, Inc., 2004 91 Page 1 of 1 ❑ P.04 • AGREEMENT FOR COSTA MESA SANITARY DISTRICT. INFORMATION TECHNOLOGY SYSTEM MAINTENANCE THIS AGREEMENT is made and effective as of July 1, 2008, between the Costa Mesa Sanitary District, a sanitary district ( "District ") and Technology Resource Center, a California Corporation, ( "Consultant "). In consideration of the mutual covenants and conditions set forth herein, the parties agree as follows: 1. TERM This Agreement shall commence on July 1, 2008, and shall remain and continue in effect until tasks described herein are completed, but in no event later than June 30, 2009, unless sooner terminated pursuant to the provisions of this Agreement. 2. SERVICES Consultant shall perform the tasks described and set forth as follows: a. Consultant shall integrate and maintain all DISTRICT new and existing hardware and software systems identified as follows: i. Current Dell or follow -on Tower systems and software; ii. Current Toshiba or follow -on notebook systems and software; iii. Current Standard or follow -on servers and software; iv. Current Sony tape drive or follow -on back -up systems and software; v. Internet Protocol switch network monitoring software; vi. Current or follow -on rack and mounted hardware subsystems including Cisco - equivalent switch, power distribution switch, APC Smart UPS, modems and patch cables; vii. Current HP Laserjet 1012 or follow -on printers; viii. Current Xerox Phaser 8560 network or follow -on printers; ix. Axis network or follow -on camera, cabling and software; x. Current and new peripherals including but not limited to external drives, scanners, monitors, keyboards, mice, replicators and associated computer hardware and supporting software and backup tape drives; A. Uninterruptible Power Supplies (UPS); xii. Antivirus software; xiii. Internet Access; xiv. Firewall and VPN; xv. Software License status for DISTRICT renewals as appropriate; b. Performance Requirements — Consultant shall be available up to twice monthly for routine hardware and software maintenance for an average of four hours of support services per maintenance visit at a fixed standard rate 1 specified in paragraph 5, PAYMENT. Consultant shall provide the professional services described as follows: i. Consultant shall maintain the DISTRICT'S Information Technology system at full operational capability (FOC), defined as full station functionality for all ten DISTRICT work stations, including servers, modems, network access, printer access, and backup systems; ii. Consultant shall maintain all DISTRICT software for all DISTRICT Information Technology systems located at the DISTRICT Headquarters including but not limited to: 1. Windows operating system; 2. Server operating system; 3. Synchronization software; 4. MS Office software; 5. Springbrook accounting and permitting software; 6. Antivirus software; 7. Adobe Acrobat software; 8. Microsoft Outlook e -mail software; 9. Networking and network monitoring software; and 10. Internet access software; iii. Consultant shall recommend cost - effective replacement and upgrade hardware and software to meet District needs throughout the performance period, with emphasis during the last quarter of the performance of this agreement to replace equipment nearing the end of its useful life. Consultant shall complete the tasks according to the schedule in paragraph 5, PAYMENT. 3. PERFORMANCE Consultant shall at all times faithfully, competently and to the best of his /her /its ability, experience, and talent perform all tasks described herein. Consultant shall employ, at a minimum, generally accepted standards and practices utilized by persons engaged in providing similar services as are required of Consultant hereunder in meeting its obligations under this Agreement. 4. DISTRICT MANAGEMENT District's Assistant Manager shall represent District in all matters pertaining to the administration of this Agreement, review and approval of all products submitted by Consultant, but not including the authority to enlarge the Tasks to be Performed or change the compensation due to Consultant. The District Manager shall be authorized to act on District's behalf and to execute all necessary documents which enlarge the Tasks S to be Performed or change Consultant's compensation, subject to Section 5 hereof. 5. PAYMENT (a) The District agrees to pay Consultant upon completion of tasks, District acceptance of effort and receipt of Consultant's invoice for this one -year service. This amount shall not exceed Ten Thousand Eight Hundred and Seventy Five dollars ($10.875.00) for the total term of the Agreement unless additional payment is approved as provided in this Agreement. This amount is based on the rate of $125.00 /hour for a planned monthly maintenance not to exceed an average of 7.25 hours per month over a period of 12 months for a total of 87 hours. It is anticipated Consultant shall provide monthly service of 3.625 hours service per service visit scheduled to occur on the first and third Tuesday of every month, allowing adjustment in the schedule to account for holidays and special circumstances. (b) Consultant shall not be compensated for any services rendered in connection with its performance of this Agreement which are in addition to those set forth herein, unless such additional services are authorized in advance and in writing by the District Manager. Consultant shall be compensated for any additional services in the amounts and in the manner as agreed to by District Manager and Consultant at the time District's written authorization is given to Consultant for the performance of said services. The District Manager may approve additional work not to exceed the greater of fifteen - thousand dollars ($15,000.00) or ten percent (10 %) of the total contract sum. Any additional work in excess of this amount shall be approved by the Board of Directors. • (c) Consultant will submit invoices for actual services performed. Invoices shall be submitted on or about the first business day of each month, or as soon thereafter as practical, for services provided in the previous month. Payment shall be made within thirty (30) days of receipt of each invoice as to all non - disputed fees. If the District disputes any of Consultant's fees it shall give written notice to Consultant within thirty (30) days of receipt of an invoice of any disputed fees set forth on the invoice. 6. SUSPENSION OR TERMINATION OF AGREEMENT WITHOUT CAUSE (a) The District may at any time, for any reason, with or without cause, suspend or terminate this Agreement, or any portion hereof, by serving upon the Consultant at least ten (10) days prior written notice. Upon receipt of said notice, the consultant shall immediately cease all work under this Agreement, unless the notice provides otherwise. If the District suspends or terminates a portion of this Agreement such suspension or termination shall not make void or invalidate the remainder of this Agreement. (b) In the event this Agreement is terminated pursuant to this Section, the District shall pay to Consultant the actual value of the work performed up to the time of termination, provided that the work performed is of value to the District. Upon termination of the Agreement pursuant to this Section, the Consultant will submit an invoice to the District pursuant to Section 5. 0 7. DEFAULT OF CONSULTANT c (a) The Consultant's failure to comply with the provisions of this Agreement shall constitute a default. In the event that Consultant is in default for cause under the terms of this Agreement, District shall have no obligation or duty to continue compensating Consultant for any work performed after the date of default and can terminate this Agreement immediately by written notice to the Consultant. If such failure by the Consultant to make progress in the performance of work hereunder arises out of causes beyond the Consultant's control, and without fault or negligence of the Consultant, it shall not be considered a default. (b) If the District Manager or his /her delegate determines that the Consultant is in default in the performance of any of the terms or conditions of this Agreement, he /she shall cause to be served upon the Consultant a written notice of the default. The Consultant shall have ten (10) days after service upon it of said notice in which to cure the default by rendering a satisfactory performance. In the event that the Consultant fails to cure its default within such period of time, the District shall have the right, notwithstanding any other provision of this Agreement, to terminate this Agreement without further notice and without prejudice to any other remedy to which it may be entitled at law, in equity or under this Agreement. 8. OWNERSHIP OF DOCUMENTS (a) Consultant shall maintain complete and accurate records with respect to documenting and maintaining the upgrades and process for District equipment and software and software licenses to post and remove additional downloads in the digital "Administration Instructional Tutorial" manual the CMSD Network Manual and other such • information required by District that relate to the performance of services under this Agreement. Consultant shall maintain adequate records of services provided in sufficient detail to permit an evaluation of services. All such records shall be maintained in accordance with generally accepted accounting principles and shall be clearly identified and readily accessible. Consultant shall provide free access to the representatives of District or its designees at reasonable times to such books and records; shall give District the right to examine and audit said books and records; shall permit District to make transcripts therefrom as necessary; and shall allow inspection of all work, data, documents, proceedings and activities related to this Agreement. Such records, together with supporting documents, shall be maintained for a period of three (3) years after receipt of final payment. (b) Upon completion, termination or suspension of this Agreement all management information system documentation and other documents prepared in the course of providing the services to be performed pursuant to this Agreement shall become the sole property of the District and may be used, reused or otherwise disposed of by the District without the permission of the Consultant. With respect to computer files, Consultant shall make available to the District, at the Consultant's office and upon reasonable written request by the District, the necessary computer software and hardware for purposes of accessing, compiling, transferring and printing computer files. 9. INDEMNIFICATION 4 • R (a) Indemnification for Professional Liability. When the law establishes a professional standard of care for Consultant's Services, to the fullest extent permitted by law, Consultant shall indemnify, protect, defend and hold harmless District and any and all of its officials, employees and agents ( "Indemnified Parties ") from and against any and all losses, liabilities, damages, costs and expenses, including attorney's fees and costs to the extent same are caused in whole or in part by any negligent or wrongful act, error or omission of Consultant, its officers, agents, employees or subconsultants (or any entity or individual that Consultant shall bear the legal liability thereof) in the performance of professional services under this Agreement. (b) Indemnification for Other Than Professional Liability. Other than in the performance of professional services and to the full extent permitted by law, Consultant shall indemnify, defend and hold harmless District, and any and all of its employees, officials and agents from and against any liability (including liability for claims, suits, actions, arbitration proceedings, administrative proceedings, regulatory proceedings, loses, expenses or costs of any kind, whether actual, alleged or threatened, including attorneys fees and costs, court costs, interest, defense costs and expert witness fees), where the same arise out of, are a consequence of, or are in any way attributable to, in whole or in part, the performance of this Agreement by Consultant or by any individual or entity for which Consultant is legally liable, including but not limited to officers, agents, employees or subconsultants of Consultant. (c) General Indemnification Provisions. Consultant agrees to obtain executed indemnity agreements with provisions identical to those set forth here in this section from each and every subconsultant or any other person or entity involved by, for, with or on behalf of Consultant in the performance of this Agreement. In the event Consultant fails to obtain such indemnity obligations from others as required here, Consultant agrees to be fully responsible according to the terms of this section. Failure of District to monitor compliance with these requirements imposes no additional obligations on District and will in no way act as a waiver of any rights hereunder. This obligation to indemnify and defend District as set forth here is binding on the successors, assigns or heirs of Consultant and shall survive the termination of this Agreement or this section. 10. INSURANCE Consultant shall maintain prior to the beginning of and for the duration of this Agreement insurance coverage as specified in Exhibit A (certificate of insurance) attached to and part of this Agreement. 11. INDEPENDENT CONSULTANT (a) Consultant is and shall at all times remain as to the District a wholly independent Consultant. The personnel performing the services under this Agreement on behalf of Consultant shall at all times be under Consultant's exclusive direction and control. Neither District nor any of its officers, employees, or agents shall have control over the conduct of Consultant or any of Consultant's officers, employees, or agents, except as set forth in this Agreement. Consultant shall not at any time or in any manner represent that it or any of its officers, employees, or agents are in any manner officers, 5 employees, or agents of the District. Consultant shall not incur or have the power to incur any debt, obligation, or liability whatever against District, or bind District in any manner. (b) No employee benefits shall be available to Consultant in connection with the performance of this Agreement. Except for the fees paid to Consultant as provided in the Agreement, District shall not pay salaries, wages, or other compensation to Consultant for performing services hereunder for District. District shall not be liable for compensation or indemnification to Consultant for injury or sickness arising out of performing services hereunder. Consultant shall indemnify, defend and hold District harmless from any claim by consultant's employees to seek benefits. 12. LEGAL RESPONSIBILITIES The Consultant shall keep itself informed of State and Federal laws and regulations which in any manner affect those employed by it or in any way affect the performance of its service pursuant to this Agreement. The Consultant shall at all times observe and comply with all such laws and regulations. The District, and its officers and employees, shall not be liable at law or in equity occasioned by failure of the Consultant to comply with this Section. 13. UNDUE INFLUENCE Consultant declares and warrants that no undue influence or pressure is used against or in concert with any officer or employee of the Costa Mesa Sanitary District in connection with the award, terms or implementation of this Agreement, including any method of coercion, confidential financial arrangement or financial inducement. No officer or employee of the Costa Mesa Sanitary District will receive compensation, directly or indirectly, from Consultant, or from any officer, employee or agent of Consultant, in connection with the award of this Agreement or any work to be conducted as a result of this Agreement. Violation of this Section shall be a material breach of this Agreement entitling the District to any and all remedies at law or in equity. 14. NO BENEFIT TO ARISE TO LOCAL EMPLOYEES No member, officer, or employee of District, or their designees or agents, and no public official who exercises authority over or responsibilities with respect to the Project during his /her tenure or for one year thereafter, shall have any interest, direct or indirect, in any agreement or sub - agreement, or the proceed thereof, for work to be performed in connection with the Project performed under this Agreement. 15. RELEASE OF INFORMATION / CONFLICTS OF INTEREST (a) All information gained by Consultant in performance of this Agreement shall be considered confidential and shall not be released by Consultant without District's prior written authorization. Consultant, its officers, employees, agents or subconsultants, shall not without written authorization from the District Manager or unless requested by the R District Counsel, voluntarily provide declarations, letters of support, testimony at depositions, response to interrogatories, or other information concerning the work • performed under this Agreement or relating to any project or property located within the District. Response to a subpoena or court order shall not be considered "voluntary" provided Consultant gives District notice of such court order or subpoena. (b) Consultant shall promptly notify District should Consultant, its officers, employees, agents or subconsultants be served with any summons, complaint, subpoena, notice of deposition, request for documents, interrogatories, requests for admissions, or other discovery request, court order, or subpoena from any person or party regarding this Agreement and the work performed thereunder or with respect to any project or property located within the District. District retains the right, but has no obligation, to represent Consultant and /or be present at any deposition, hearing, or similar proceeding. Consultant agrees to cooperate fully with District and to provide the opportunity to review any response to discovery requests provided by Consultant. However, District's right to review any such response does not imply or mean the right by District to control, direct, or rewrite said response. 16. NOTICES Any notices which either party may desire to give to the other party under this Agreement must be in writing and may be given either by (i) personal service, (ii) delivery by a reputable document delivery service, such as but not limited to, Federal Express, which provides a receipt showing date and time of delivery, or (iii) mailing in the United States Mail, certified mail, postage prepaid, return receipt requested, addressed to the address of the party as set forth below or at any other address as that party may later designate by notice: To District: Costa Mesa Sanitary District 628 West 19th St Costa Mesa, CA 92627 Attn: District Clerk To Consultant: Technology Resource Center 2101 E. 4t Street Santa Ana, CA 92705 ATTN: Mark Serres 17. ASSIGNMENT The Consultant shall not assign the performance of this Agreement, nor any part thereof, nor any monies due hereunder, without prior written consent of the District. Because of the personal nature of the services to be rendered pursuant to this Agreement, only Consultant, its officers, employees, agents or subconsultants shall perform the services described in this Agreement. Consultant, its officers, employees, agents or subconsultants may use assistants, under its direct supervision, to perform some of the services under this Agreement. Consultant shall provide District fourteen (14) day's notice prior to the departure of Mark Serres from Consultant's employ. Should he /she leave Consultant's employ, the District shall have the option to immediately terminate this Agreement, within three (3) days of the . close of said notice period. Upon termination of this agreement, Consultant's sole compensation shall be payment for actual services performed up to, and including, the date of termination or as may be otherwise agreed to in writing between the Board of Directors and the Consultant. 18. LICENSES At all times during the term of this Agreement, Consultant shall have in full force and effect, all licenses required of it by law for the performance of the services described in this Agreement. 19. GOVERNING LAW The District and Consultant understand and agree that the laws of the State of California shall govern the rights, obligations, duties and liabilities of the parties to this Agreement and also govern the interpretation of this Agreement. Any litigation concerning this Agreement shall take place in the municipal, superior or federal district court with jurisdiction over the Costa Mesa Sanitary District. 20. ENTIRE AGREEMENT 0 This Agreement contains the entire understanding between the parties relating to the obligations of the parties described in this Agreement. All prior or contemporaneous agreements, understandings, representations, and statements, oral or written, are merged into this Agreement and shall be of no further force or effect. Each party is entering into this Agreement based solely upon the representations set forth herein and upon each party's own independent investigation of any and all facts such party deems material. 21. WORK SCHEDULED/ TIME OF COMPLETION Consultant agrees to complete all tasks by June 30, 2009 unless the District authorizes a mutually agreed upon extension to complete existing or added tasks. 22. CONTENTS OF REQUEST FOR PROPOSAL AND PROPOSAL Consultant is bound to perform the services specified in Section 2. 23. AUTHORITY TO EXECUTE THIS AGREEMENT s The person or persons executing this Agreement on behalf of Consultant warrants and represents that he /she has the authority to execute this Agreement on behalf of the Consultant and has the authority to bind Consultant to the performance of its obligations hereunder. 24. INTERPRETATION In the event of conflict or inconsistency between this Agreement and any other document, including any proposal or Exhibit hereto, this Agreement shall control unless a contrary intent is clearly stated. IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed the day and year first above written. • APPROVED AS TO FORM: ALAN BURNS LEGAL COUNSEL • COSTA MESA SANITARY DISTRICT CONSULTANT B G �✓ Y Title: P - E President Secretary • • • To: Costa ttesa Sanitary District From: Phyllis ttenashe 1 -09 -08 7:10am p. 2 of 4 AC"R ......... .. . - CERTIFaCA�E F LIABILITY CNSUR��IC;E Da[e (mm(dr1'yyJ 1/9/2008 Producer Phyllis Menashe - THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. Garrett' Mosier /Griff ith/Slstrunk Ins. Services 12 Truman THIS CERTIFICATE DOES NOT AMEND. EXTEND OR ALTER THE COVERAGE AFFORDED HY [HE POLICIES BELOW. INSURERS AFFORDING COVERAGL Irvine CA 92620 INSURER Scottsdale Insurance Co. (949)559 -E700 vdtnnnr.�arret- mosier.com A OB84�19 INSURER Travelers Property Casualty B Insured INSURER American Zurich Insurance Company Technology Resource Center, Inc. INSURER 2101 E. 4th Street, Suite 130A Santa Aria CA 92705 INSURER E COVERAGES THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS. EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. AGGREGATE LIMITS.SHO\AIN MAY HAVE BEEN REDUCED BY PAID CLAIMS. POLICY POI -ICY INSR I_TR T -, PE OF INSURANCE POLICY NUMBER EFFECTIVE DATE MMID /1' EXPIRAIION DA1 E 7 /DD /YY LIMITS A GENERAL LIABILITY COMMERCIAL GENERAL LIAB CLAIMS MADE DOCCUR BCS0014762 3/20/2007 3/20/2008 F.ACH OCCURRENCE $ 1 000000 FIFE DAMAGE (Any one ere) $ 50 000 MED EXP (Any one personj $ 0 Contractual PERSONAL & ADV INJURY $ 1.000.000 Llab. Included GENERAL AGGREGATE $ 2 000,000 GEN1 AGG UPAIT APPLIES PER PRODUCTS.CDMP!DP AGG $ I $ Pol ICY PROJECT LDC B ALI romoHILE LIABILITY' ANY AU 10, BA6303W167- 07 -SEL 3/20/2007 3/20/2008 CCNABINED SINGLE LIMIT $ 1,000,000 BODILY INJURY ALL MITNED AUTOS SCI IEDULED AUTOS (Per Person) $ HIF:IiU AUf US BDDILY INJURY . FJON:UN.RJED AUTOS (Per accident) $ PROPERTY DAMAGE (Per accldem) $ GARAGE LIANILITY AUTO ONLY - FA ACCIDENT $ ANY A()10 OTHFR.THAN EA ACC $ AUrci ONLY: AGG $ EXCESS LIABILITY OCCUR F� CLAIMS MADE EACH OCCURRENCE $ AGGREGATE $ $ $ DEDUCTIBLE - $ - REI "FPITIOIJ ti C WORKERS' COMPENSATION & EP✓IPI- OYFRS' I IAB11 -11'Y WC4280247 -00 _ 1///2008 10/1/2008 ✓ S1 "ArurOR`! LIM1f THER "1 El_ EACH ACCIDENT $ 000 000 H. DISFASF - EA FMPLOYEF $ 1 0 0 00 FI DISFASF - POI ICY LIMIT $ DESCPIP I ION OF OPERATIONS /LOCAL IONS /VEHICLFS)FXCLUSIDNS ADDED BY FNDORSEMEN11SPECIAL PROVISIONS All olyerations of the named insured subject to the terms and conditions of the policies. Costa A /lesa Sanitary District is added as Additional Insured, per CG20 33 07104, as required by written contract With respect to \,vork performed for them by Technology Resource Center, Inc. under General Liability coverage. CERTIFICATE HOL DER � " :.: CANCELLATION All Operations SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE. THE Costa Mesa Sanitary District EXPIRATION DATE THEREOF, THE ISSUING COMPANY WILL ENDEAVOR TO MAIL 30 ___DAYS WRIT "TEN NOTICE TO THE CERTIFICATE HOLDER NAMED TO THE LEFT, BUT FAILURE TO MAIL SUCH NOTICE SHALL IMPOSE NO OBLIGATION Attn: Thomas f=auth OR LIABILITY OF ANY KIND UPON THE COMPANY, ITS AGENTS OR REPRE- 628 V\1 19th Street SENT A I IVES, 10 Days for Non - Payment of Premiurn Costa Mesa CA 92627 AIITHDRI7ED REPRESENT FIVE tariff Griffith ACORN 2 i;5 l7 /qlt :: R N O��cb GnRP.ORATI(3. X98 91 P. 02 To: Costa flesa Sanitary District From: Phyllis Henashe 1 -09 -08 7:10am p. 3 of 9 is IMPORTANT If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must be endorsed. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). It SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). DISCLAIMER The. Certificate of Insurance on the reverse side of this form does not constitute a contract between the issuing insurer(s), authorized representative or producer, and the certificate holder, nor does it affirmatively or negatively amend, extend or alter the coverage afforded by the policies listed thereon. • • IACORD 25 -S t7i97) created at www.e CertsONLINE.com JAN -79 -2008 07:14 91", P.0'` rI L • To: Costa Mesa Sanitary District From: Phyllis ttenashe 1 -09-00 7:10am p. 4 of 4 { Technology Resource Center, Inc. Policy No. BCS0014762 COMMERCIAL GENERAL LIABILITY CG 20 33 07 04 THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY. ADDITIONAL INSURED - OWNERS, LESSEES OR CONTRACTORS - AUTOMATIC STATUS WHEN REQUIRED IN CONSTRUCTION AGREEMENT WITH YOU This endorsement modifies insurance provided under the following: COMMERCIAL GENERAL LIABILITY COVERAGE PART A. Section II - Who Is An Insured is amended to include as an additional insured any person or or- ganization for whom you are performing opera- tions when you and such person or organization have agreed in writing in a contract or agreement that such person or organization be added as an additional insured on your policy. Such person or organization is an additional insured only with re- spect to liability for "bodily injury", "property dam- age" or "personal and advertising injury" caused, in whole or in part, by: 1. Your acts or omissions, or 2. The acts or omissions of those acting on your be ha If in the performance of your ongoing operations for the additional insured. . A person's or organization's status as an addi- tional insured under this endorsement ends when your operations for that additional insured are completed. CG 20 33 07 04 JAN -09- 201218 137 : 14 B. With respect to the insurance afforded to these additional insureds, the following additional exclu- sions apply: This insurance does not apply to 1. "Bodily injury", "property damage" or "personal and advertising injury" arising out of the ren- dering of; or the failure to render, any profes- sional architectural, engineering or surveying services, including: a. The preparing, approving, or failing to pre- pare or approve, maps, shop drawings, opinions, reports, surveys, field orders, change orders or drawings and specifica- tions; or b. Supervisory, inspection, architectural or engineering activities. 2 "Bodily injury" or "property damage" occurring after, a. All work. including materials, parts or equipment furnished in . connection with such work, on the project (other than ser- vice, maintenance or repairs) to be per- formed by or on behalf of the additional in- sured(s) at the location of the covered operations has been completed, or b. That portion of 'your work" out of which the injury or damage arises has been put to its intended use by any person or.organization other than another contractor or subcon- tractor engaged in performing operations for a principal as a part of the same project. © ISO Properties, Inc., 2004 91 Page 1 of 1 ❑ P.04 41 AGREEMENT FOR CONSULTANT SERVICES CALIFORNIA STATEWIDE GENERAL WASTE DISCHARGE REQUIREMENTS (GWDR) FATS, OILS AND GREASE (FOG) CONTROL PROGRAM PHASE IV — CONTINUED — COSTA MESA SANITARY DISTRICT PROJECT No. 180 THIS AGREEMENT is made and effective as of , 2008, between the Costa Mesa Sanitary District, a sanitary district ( "District ") and Environmental Engineering and Contracting, Inc., (a California corporation) ( "Consultant "). In consideration of the mutual covenants and conditions set forth herein, the parties agree as follows: RECITALS Whereas, the California State Water Resources Control Board has adopted Statewide General Waste Discharge Requirements in Order No 2006 -0003, hereinafter referred to as "GWDR" which requires "A proactive approach that requires Enrollees to ensure.a system -wide operation, maintenance, and management plan is in place will reduce the number and frequency of SSOs (Sanitary Sewer Overflows) within the state. This approach will in turn decrease the risk to human health and the environment caused by SSOs. "; and Whereas, the proactive approach includes enrollees adopt a fats, oil and grease (hereinafter referred to as "FOG ") control program; and Whereas, Consultant has been involved in developing Grease Control Programs to combat the effects of FOG in sewer systems and has worked closely with the OCSD and the WDR committee in developing a FOG Control Program; and Whereas, Consultant represents that it is fully qualified to provide the services required by this contract and possesses the following licenses: Contractors AHAZ 743267; Consultant also has registered civil engineers as employees; NOW, THEREFORE, the Parties hereto agree as follows: 1. TERM This Agreement shall commence on 2008, and shall remain and continue in effect until tasks described herein are completed, but in no event later than June 30, 2009, unless sooner terminated pursuant to the provisions of this Agreement. 2. SERVICES Consultant shall perform the tasks described and set forth in Exhibit A , attached hereto and incorporated herein as though set forth in full. Consultant shall complete the tasks according to the schedule of performance which is also set forth in Exhibit A through June 30, 2009. Contractor agrees to coordinate any inspections with Orange County Health Care Agency inspections so District receives the maximum benefit of both contracts and so duplication of effort is avoided. 3. PERFORMANCE is Consultant shall at all times faithfully, competently and to the best of its ability, experience, and talent perform all tasks described herein. Consultant shall employ, at a minimum, generally accepted standards and practices utilized by persons engaged in providing similar services as are required of Consultant hereunder in meeting its obligations under this Agreement. 4. DISTRICT MANAGEMENT The District's Manager /District Engineer shall represent District in all matters pertaining to the administration of this Agreement, review and approval of all products submitted by Consultant, but not including the authority to enlarge the Tasks to be Performed or change the compensation due to Consultant. The District Manager shall be authorized to act on District's behalf and to execute all necessary documents which enlarge the Tasks to be Performed or change Consultant's compensation, subject to Section 5 hereof. 5. PAYMENT (a) The District agrees to pay Consultant monthly, in accordance with the payment rates, terms and schedule of payment as set forth in Exhibit A , extended to June 30, 2009 and attached hereto and incorporated herein by this reference as though set forth in full, based upon actual time spent 'on the above tasks. This amount shall not exceed ninety -nine thousand eight hundred and ninety -three dollars ($99,893.00) for the total term of the Agreement unless additional payment is approved as provided in this Agreement. (b) Consultant shall not be compensated for any services rendered in connection with its performance of this Agreement which are in addition to those set forth herein, unless such additional services are authorized in advance and in writing by the District Manager. Consultant shall be compensated for any additional services in the amounts and in the manner as agreed to by District Manager and Consultant at the time District's written authorization is given to Consultant for the performance of said services. The District Manager may approve additional work not to exceed the greater of fifteen - thousand dollars ($15,000.00) or ten percent (10 %) of the total contract sum. Any additional work in excess of this amount shall be approved by the Board of Directors. (c) Consultant will submit invoices for actual services performed. Invoices shall be submitted on or about the first business day of each month, or as soon thereafter as practical, for services provided in the previous month. Payment shall be made within thirty (30) days of receipt of each invoice as to all non - disputed fees. If the District disputes any of Consultant's fees it shall give written notice to Consultant within thirty is (30) days of receipt of an invoice of any disputed fees set forth on the invoice. 2 Z1. 6. SUSPENSION OR TERMINATION OF AGREEMENT WITHOUT CAUSE (a) The District may at any time, for any reason, with or without cause, suspend or terminate this Agreement, or any portion hereof, by serving upon the Consultant at least thirty (30) days prior written notice. Upon receipt of said notice, the consultant shall immediately cease all work under this Agreement, unless the notice provides otherwise. If the District suspends or terminates a portion of this Agreement such suspension or termination shall not make void or invalidate the remainder of this Agreement. (b) In the event this Agreement is terminated pursuant to this Section, the District shall pay to Consultant the actual value of the work performed up to the time of termination, provided that the work performed is of value to the District. Upon termination of the Agreement pursuant to this Section, the Consultant will submit an invoice to the District pursuant to Section 5. 7. DEFAULT OF CONSULTANT (a) The Consultant's failure to comply with the provisions of this Agreement shall constitute a defaultAn the event that Consultant is in default for cause under the terms of this Agreement, District shall have no obligation or duty to continue compensating Consultant for any work performed after the date of default and can terminate this Agreement immediately by written notice to the Consultant. If such failure by the Consultant to make progress in the performance of work hereunder arises out of causes beyond the Consultant's control, and without fault or negligence of.the Consultant, it shall not be considered a default. (b) If the District Manager or his /her delegate determines that the Consultant is in default in the performance of any of the terms or conditions of this Agreement, he /she shall cause to be served upon the Consultant a written notice of the default. The Consultant shall have ten (10) days after service upon it of said notice in which to cure the default by rendering a satisfactory performance. In the event that the Consultant fails to cure its default within such period of time, the District shall have the right, notwithstanding any other provision of this Agreement, to terminate this Agreement without further notice and without prejudice to any other remedy to which it may be entitled at law, in equity or under this Agreement. 8. OWNERSHIP OF DOCUMENTS (a) Consultant shall maintain complete and accurate records with respect to the FOG Program Management and Inspection Services includina database and geographic information system (GIS) management, FOG control program assessments and recommendations, permitting inspections, grease removal equipment (GRE) inspections, best management practices (BMP) inspections, compliance inspections, closed circuit televising (CCTV), enforcement management, enforcement inspections, copies of all permits and notices, and other such information required by District that relate to the performance of services under this Agreement. Consultant shall maintain adequate records of services provided 3 cI in sufficient detail to permit an evaluation of services. All such records shall be maintained in accordance with generally accepted accounting principles and shall be clearly identified and readily accessible. Consultant shall provide free access to the representatives of District or its designees at reasonable times to such books and records; shall give District the right to examine and audit said books and records; shall permit District to make transcripts therefrom as necessary; and shall allow inspection of all work, data, documents, proceedings and activities related to this Agreement. Such records, together with supporting documents, shall be maintained for a period of three (3) years after receipt of final payment. (b) Upon completion, termination or suspension of this Agreement all FOG Program Management and Inspection Services records, final reports and other documents prepared in the course of providing the services to be performed pursuant to this Agreement shall become the sole property of the District and may be used, reused or otherwise disposed of by the District without the permission of the Consultant. With respect to computer files, Consultant shall make available to the. District, at the Consultant's office and upon reasonable written request by the District, the necessary computer software and hardware for purposes of accessing, compiling, transferring and printing computer files. 9. INDEMNIFICATION (a) Indemnification for Professional Liability. When the law establishes a professional standard of care for Consultant's Services, to the fullest extent permitted bylaw, Consultant shall indemnify, protect, defend and hold harmless District and any and all of its officials, employees and agents ( "Indemnified Parties ") from and against any and all losses, liabilities, damages, costs and expenses, including attorney's fees and costs to the extent same are caused in whole or in part by any negligent or wrongful act, error or omission of Consultant, its officers, agents, employees or subconsultants (or any entity or individual that Consultant shall bear the legal liability thereof) in the performance of professional services under this Agreement. (b) Indemnification for Other Than Professional Liability. Other than in the performance of professional services and to the full extent permitted by law, Consultant shall indemnify, defend and hold harmless District, and any and all of its employees, officials and agents from and against any liability (including liability for claims, suits, actions, arbitration proceedings, administrative proceedings, regulatory proceedings, loses, expenses or costs of any kind, whether actual, alleged or threatened, including attorneys fees and costs, court costs, interest, defense costs and expert witness fees), where the same arise out of, are a consequence of, or are in any way attributable to, in whole or in part, the performance of this Agreement by Consultant or by any individual or entity for which Consultant is legally liable, including but not limited to officers, agents, employees or subconsultants of Consultant. (c) General Indemnification Provisions. Consultant agrees to obtain executed indemnity agreements with provisions identical to those set forth here in this section from each and every subconsultant or any other person or entity involved by, for, with or on behalf of Consultant in the performance of this Agreement. In the event Consultant • fails to obtain such indemnity obligations from others as required here, Consultant agrees to be fully responsible according to the terms of this section. Failure of District to 4 monitor compliance with these requirements imposes no additional obligations on District and will in no way act as a waiver of any rights hereunder. This obligation to indemnify and defend District as set forth here is binding on the successors, assigns or • heirs of Consultant and shall survive the termination of this Agreement or this section. 10. INSURANCE Consultant shall maintain prior to the beginning of and for the duration of this Agreement insurance coverage as specified in Exhibit B (Certificate of Insurance) attached to and part of this Agreement and shall name District as an additional insured on the general commercial liability policy and District shall be provided with an endorsement evidencing such coverage. 11. INDEPENDENT CONSULTANT (a) Consultant is and shall at all times remain as to the District a wholly independent Consultant. The personnel performing the services under this Agreement on behalf of Consultant shall at all times, be under Consultant's exclusive direction and control. Neither District nor any of its officers, employees, or agents shall have control over the conduct of Consultant or any of Consultant's officers, employees, or agents, except as set forth in this Agreement. Consultant shall not at any time or in any manner represent that it or any of its officers, employees, or agents are in any manner officers, employees, or agents of the District. Consultant shall not incur or have the power to incur any debt, obligation, or liability whatever against District, or bind District in any • manner. (b) No employee benefits shall be available to Consultant in connection with the performance of this Agreement. Except for the fees paid to Consultant as provided in the Agreement, District shall not pay salaries, wages, or . other compensation to Consultant for performing services hereunder for District. District shall not be liable for compensation or indemnification to Consultant for injury or sickness arising out of performing services hereunder. 12. LEGAL RESPONSIBILITIES The Consultant shall keep itself informed of State and Federal laws and regulations which in any manner affect those employed by it or in any way affect the performance of its service pursuant to this Agreement. The Consultant shall at all times observe and comply with all such laws and regulations. The District, and its officers and employees, shall not be liable at law or in equity occasioned by failure of the Consultant to comply with this Section. 13. UNDUE INFLUENCE Consultant declares and warrants that no undue influence or pressure is used against or in concert with any officer or employee of the Costa Mesa Sanitary District in connection with the award, terms or implementation of this Agreement, including any 5 A method of coercion, confidential financial arrangement or financial inducement. No officer or employee of the Costa Mesa Sanitary District will receive compensation, directly or indirectly, from Consultant, or from any officer, employee or agent of Consultant, in connection with the award of this Agreement or any work to be conducted as a result of this Agreement. Violation of this Section shall be a material breach of this Agreement entitling the District to any and all remedies at law or in equity. 14. NO BENEFIT TO ARISE TO LOCAL EMPLOYEES No member, officer, or employee of District, or their designees or agents, and no public official who exercises authority over or responsibilities with respect to the Project during his /her tenure or for one year thereafter, shall have any interest, direct or indirect, in any agreement or sub - agreement, or the proceed thereof, for work to be performed in connection with the Project performed under this Agreement. 15. RELEASE OF INFORMATION / CONFLICTS OF INTEREST (a) All information gained by Consultant in performance of this Agreement shall be considered confidential and shall not be released by Consultant without District's prior written authorization. Consultant, its officers, employees, agents or subconsultants, shall not without written authorization from the District Manager or unless requested by the District Counsel, voluntarily provide declarations, letters of support, testimony at depositions, response to interrogatories, or other information concerning the work performed under this Agreement or relating to any project or property located within the • District. Response to a subpoena or court order shall not be considered "voluntary" provided Consultant gives District notice of such court order or subpoena. (b) Consultant shall promptly notify District should Consultant, its officers, employees, agents or subconsultants be served with any summons, complaint, subpoena, notice of deposition, request for documents, interrogatories, requests for admissions, or other discovery request, court order, or subpoena from any person or party regarding this Agreement and the work performed thereunder or with respect to any project or property located within the District. District retains the right, but has no obligation, to represent Consultant and /or be present at any deposition, hearing, or similar proceeding. Consultant agrees to cooperate fully with District and to provide the opportunity to review any response to discovery requests provided by Consultant. However, District's right to review any such response does not imply or mean the right by District to control, direct, or rewrite said response. 16. NOTICES Any notices which either party may desire to give to the other party under this Agreement must be in writing and may be given either by (i) personal service, (ii) delivery by a reputable document delivery service, such as but not limited to, Federal Express, which provides a receipt showing date and time of delivery, or (iii) mailing in the United States Mail, certified mail, postage prepaid, return receipt requested, addressed to the address of the party as set forth below or at any other address as that party may later designate by notice: 51 To District: Costa Mesa Sanitary District 628 West 19t" St Costa Mesa, CA 92627 Attn: District Clerk To Consultant: Environmental Engineering and Contracting, Inc. 501 Parkcenter Drive Santa Ana, CA 92705 Attn: John Shaffer 17. ASSIGNMENT The Consultant shall not assign the performance of this Agreement, nor any part thereof, nor any monies due hereunder, without prior written consent of the District. Because of the personal nature of the services to be rendered pursuant to this Agreement, only Consultant shall perform the services described in this Agreement. John Shaffer may use assistants, under his direct supervision, to perform some of the services under this Agreement. Consultant shall provide District fourteen (14) day's notice prior to the departure of John Shaffer from Consultant's employ. Should he leave Consultant's employ, the District shall have the option to immediately terminate this Agreement, within three (3) days of the close of said notice period. Upon termination of this agreement, Consultant's sole compensation shall be payment for actual services performed up to, and including, the date of termination or as may be • otherwise agreed to in writing between the Board of Directors and the Consultant. 18. LICENSES At all times during the term of this Agreement, Consultant shall have in full force and effect, all licenses required of it by law for the performance of the services described in this Agreement. 19. GOVERNING LAW The District and Consultant understand and agree that the laws of the State of California shall govern the rights, obligations, duties and liabilities of the parties to this Agreement and also govern the interpretation of this Agreement. Any litigation concerning this Agreement shall take place in the superior or federal district court with jurisdiction over the Costa Mesa Sanitary District. 20. ENTIRE AGREEMENT This Agreement contains the entire understanding between the parties relating to ithe obligations of the parties described in this Agreement. All prior or contemporaneous agreements, understandings, representations, and statements, oral or written, are merged into this Agreement and shall be of no further force or effect. Each party is entering into this Agreement based solely upon the representations set forth herein and upon each party's own independent investigation of any and all facts such party deems material. 21. WORK SCHEDULED/ TIME OF COMPLETION Consultant agrees to begin work immediately upon signature of this Agreement by both District and Consultant and to diligently pursue completion of the scope of work as described in Exhibit A in order to complete the entire scope of work within 12 months. 22. CONTENTS OF PROPOSAL Consultant is bound by the contents of Consultant's Proposal, Exhibit A hereto and incorporated herein by this reference. In the event of conflict, this Agreement shall take precedence over those contained in the Consultant's Proposal. 23. AUTHORITY TO EXECUTE THIS AGREEMENT The person or persons executing this Agreement on behalf of Consultant warrants and represents that he /she has the authority to execute this Agreement on behalf of the Consultant and has the authority to bind Consultant to the performance of its obligations hereunder. 24. INTERPRETATION In the event of conflict or inconsistency between this Agreement and any other document, including any proposal or Exhibit hereto, this Agreement shall control unless a contrary intent is clearly stated. IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed the day and year first above written. COSTA MESA SANITARY DISTRICT CONSULTANT Art Perry, President Arlene Schafer, Secretary 8 John Shaffer, President U I^-1 U ATTEST: • District Clerk APPROVED AS TO FORM: District Counsel • • June 17, 2008 ENV #RONMENTAL ENGINEERING &CONTRACTING, INC, 501 Parkcenter Drive, Santa Ana, CA 92705 Phone (714) 667 -2300 Fax (714)667 -2310 EXHIBIT A Mr. Rob Harriers Costa Mesa Sanitary District 234 East 17th Street Suite 205 Costa Mesa, California 92627 Subject: Proposal and Cost Estimate for Continuation of Waste Discharge Requirements Fats, Oils,. and Grease (FOG) Control Program Phase IV, CMSD Project 180 Dear Mr. Harriers, Environmental: Engineering .& Contracting; Inc. (EEC)As pleased to present this proposal to provide continued Waste Discharge Requirements Fats, Oils, and Grease, (FOG) . Control Program. Phase, IV services for the Costa Mesa Sanitary District (District). These. services will be performed in accordance with. the.Dstrict's FOG Control ,Program Manual and Grease Control Regulations Ordinance to comply with'. the State Water ;Resources Control Board Statewide General Waste Discharge Requirements for Sanitary S,ewer.Systems, Order No. 2006 -0003. The services described in this proposal intend to provide continued key services for;an .effective FOG control program: The FOG Control Program services provided to the District for the 2007 - 2008 fiscal year equates to approximately 1 Full Time Equivalent (FTE).. In order to maintain an effective FOG Control Program for the District. and provide the necessary , District presence and.: outreach to the FOG community, a similar effort will be required for the upcoming year. The following scope of work includes FOG Program services, equating to approximately 1 FTE, to be provided from July 1, 2008 through June 30, 2009. SCOPE OF WORK The scope of work for the proposed FOG control program management and inspection services will include the following tasks: 1. Program Management Providing FOG control program management, including database and GIS management Providing a FOG control program assessment and recommendations Providing FOG Source Investigation oversight and support Providing related support activities EEC. FOG Program 2009 -2009, Proposal, Costa Mesa Sanitary District Tune 17, 2009 2. Inspections Conducting permitting inspections Conducting grease removal. equipment (GRE) inspections Conducting kitchen best management practices (BMP) inspections Conducting combined kitchen BMP and GRE inspections Conducting compliance inspections Conducting CCTV source inspections 3. Enforcement . Providing enforcement management . Conducting enforcement inspections The specific details to these tasks are as follows: 1.0 PROGRAM MANAGEMENT 1.1. FOG CONTROL PROGRAM MANAGEMENT, INCLUDING DATABASE AND GIS MANAGEMENT EEC will: identify and prioritize food service establishment (FSE) inspections, including coordination with OCHCA; review and update the results of the` FSE inspections into the associated database and GIS; and will develop database forms and reports, as appropriate, to summarize the findings of these inspections. On a monthly basis, EEC will report the activities conducted during the month, identify findings, and provide recommendations to the FOG Control Program Manager. These services are proposed to be performed monthly for the 12 month service period. 1.2 FOG CONTROL PROGRAM ASSESSMENT AND RECOMMENDATIONS At the end of the year period, EEC will conduct a FOG control program assessment and provide recommendations for program enhancement and resource management. This will include hot spot mitigation, FSE compliance status, and grease - related SSO status. 1.3 CCTV SOURCE INSPECTIONS EEC will assess hot spots to identify FSEs that are discharging FOG. to the sewer collection system utilizing the District's CCTV staff or subcontractor. It is projected that 4 days of CCTV Source Inspections will be conducted during the next 12 months of the program. 1.4 ADDITIONAL AGENCY SUPPORT ACTIVTTHES. • Assist District personnel, as requested, to provide other support activities, such as: 2 • Assist in developing FOG Policies (e.g., Grease Trap Usage, Additive Usage); • Assist in preparation for and/or attending Hot Spot and other Sewer System issue resolution meetings; • SSO investigation support; • Assist in training agency or other agency staff on the District's FOG Program; • Assist in obtaining FOG Program or sewer related data from other agencies; and • Assist in preparation and/or attending meetings on FOG or sewer related issues. 2.0 INSPECTIONS The details are described below and also in the FSE Inspection Detail attached table. 2.1 PERMITTING INSPECTIONS EEC will physically inspect and educate FSEs within the District that are new to the FOG Program. These FSEs include new FSEs and existing `FSEs that have a change in ownership or name change requiring re- permitting. For the sake of this proposal from 1. July 2008 to June 2009, EEC will plan to perform 15 permitting inspections (quantity based on an estimation of approximately 5 %' of the total FSEs [ -370] in the program). For those FSE that have been identified in the vicinity of, hot spots or identified as FOG sources, EEC will discuss, with the FSE management, the enforcement options that are available to the District and the steps that the FSE can take to avoid additional enforcement. 2.2 GREASE REMOVAL EQUIPMENT (GRE) INSPECTIONS EEC will physically conduct GRE inspections for FSEs with a grease interceptor or grease trap and is projecting to perform approximately 80 inspections. 2.3 KITCHEN BEST MANAGEMENT PRACTICE (BMP) INSPECTIONS EEC will physically conduct kitchen BMP inspections for FSEs without GREs and is projecting to perform approximately 150 inspections. . 2.4 COMBINED KITCHEN BMP AND GRE INSPECTIONS EEC will physically conduct combined kitchen BMP and GRE inspections for FSEs and is projecting to perform approximately 170 inspections. Q �J is 0 • 2.5 COMPLIANCE INSPECTIONS Although it is difficult to estimate the amount of . non- compliance at this time, EEC will plan to perform compliance inspections at 75 FSEs due to non - compliance issues or on- going hot spot source identification. This may include the issuance, of written warnings . or notice of violations (NOVs) to FSEs that are found to be in non- compliance of the FOG control ordinance or permit. 3.0 ENFORCEMENT 3.1 ENFORCEMENT MANAGEMENT Based on the results of the CCTV Source Inspections and continued NOVs, EEC will review, provide recommendations, and assist the District staff and FOG Control Pfogram Manager in the enforcement process. For the sake. of this .proposal, EEC is assuming that enforcement management will be required for 3 FSEs. 3.2 ENFORCEMENT INSPECTIONS . Although it is difficult to estimate, the amount of enforcement 'required at this'time, EEC will plan to perform enforcement inspections at 4 FSEs (2 visits per FSE fora total of 8) during the next 12 months of the program, Due to the serious nature of these 'inspections, EEC will attempt.. to .meet with the FSE manager or property owner to discuss the enforcement and the FSE's plans to achieve compliance. COST ESTIMATE Based on the aforementioned scope of work, EEC has identified the projected costs (identified as either a time - and - material estimate or unit based cost) for each of the tasks as follows: July 1, 20.08. through June 30, 2009 Description Units Rate Subtotal Total 1.1 Program Management Fixed 12 months $ 3,400 $40,800 1.2 Annual Assessment Fixed 1 $ 2,500 $2,500 1.3 Additional Agency Support T &M 1 $ 3,000 $3,000 1.4.CCTV Source Inspection Oversight T &M 1. $ 3,500 $3,500 $49,800 4 The total projected cost is $99,893 (not -to- exceed) to complete the aforementioned scope of work. The payment terms are net 30 -days and progress invoices will be submitted on a monthly basis. These costs do not include CCTV, printing or mailing associated costs and the time -and- materials portion of the work will be based on EEC's 2008 Fee Schedule (attached). EEC looks forward to this opportunity to continue to assist the Costa Mesa Sanitary District in the management and operation of your FOG Control Program and will be available to start immediately upon issuance of a purchase order. If you have .any questions regarding this proposal, please call Jim Kolk or Stan Steinbach at (714) 667 -2300. Sincerely, Environmental Engineering and Contracting, Inc. Jim Kolk Project Engineer II Attachments: FSE Inspection Detail, July /2008 to June /2009 Environmental Engineering and Contracting, Inc., 2008 Fee Schedule 5 • • FSEs 2.1 Permitting Inspections Unit 15 1 $ 121 $1,815 2.2 GRE Inspections . Unit 80 1 $ 80 $6,400 2.3 BMP Inspections Unit 150 1 $ 74 $11,100 2.4 BMP /GRE Inspections Unit 170 1 $ 90 $15,300 2.5 Compliance Inspections Unit 75 1 $ 120 $9,000 $43,615 FSEs 3.1 Enforcement Project Management T &M 3 - $ 1,490 $4,470 3.2 Enforcement Inspections T &M 4 2 visits $ 251 $2,008 $6,478 Total $99,893 The total projected cost is $99,893 (not -to- exceed) to complete the aforementioned scope of work. The payment terms are net 30 -days and progress invoices will be submitted on a monthly basis. These costs do not include CCTV, printing or mailing associated costs and the time -and- materials portion of the work will be based on EEC's 2008 Fee Schedule (attached). EEC looks forward to this opportunity to continue to assist the Costa Mesa Sanitary District in the management and operation of your FOG Control Program and will be available to start immediately upon issuance of a purchase order. If you have .any questions regarding this proposal, please call Jim Kolk or Stan Steinbach at (714) 667 -2300. Sincerely, Environmental Engineering and Contracting, Inc. Jim Kolk Project Engineer II Attachments: FSE Inspection Detail, July /2008 to June /2009 Environmental Engineering and Contracting, Inc., 2008 Fee Schedule 5 • • Emergency response and client requested work during non - standard business hours will be charged at a rate of 1.25 times the standard hourly rate. When EEC Staff appear as expert witnesses at court trials, mediation,. arbitration hearings. and depositions, their time will be charged .at 2.0'times' the standard rate. All time spent preparing for such trials, hearings, and depositions, will be charged at the standard hourly rate. Shipping and Postacie Shipping charges include couriers and the postage necessary will be charged at cost plus markup. Interest Charges Interest on late payments will be charged at the rate of 1.5% per month. This Fee Schedule is adjusted each subsequent year to reflect the economic changes for the new year. The new schedule will apply to existing and new assignments. I �/ Rifi1 IVI:: !'1r1'T . 1VG1Nikk* 6 &;CC1MiitAC7'IIN INC 501 Parkcenter Drive, Santa Ana, CA 92]`05 Phone (714) 66772300.Fax (7-14),0677-2310 2008 Fee Schedule Prior to the commencement of servicese Y, al Service A reement, Contract, Purchase g tvi by, both part as. engaged. Order, or_Commitment Letter must be ex' PERSONNEL CHARGES Travel a for all time red for the pertormance, of The re ui charge q.. Field vehicles used on ;:project ,assignments will be the cope of . Work includin g office, `field and travel' charged at $50 per day.. The mileage charge will be ate according to the time, Will be.bhied'atL he� y 9 Y, establishetl by the Internal abor c ass ficato s set foith below: Revenue Service us ark up. 'Per Diem is billed at p _. a'unit cost of $40 per day. Lodging and ''Per Diem is billed at $175 per.;day. . Labor Classification Hourly Rate Staff Engineer /Geologist/Scientist $90 `: Field Eaui nt Sr Staff Engineer ( eologist /Scie'nUst $100 `. Field Equipment 'is bill standard; unit costs'. Rate Project Engineer /Geologist /Scientist - I $115 ' schedules are available upon request: Project Engineer /Geolggist/S den, is'- 11::. ... ` . ' $1.25. Sr Project _Engineer /Geologist. dentist -1 $145 Sr Project Engineer /Geologist/Scientist =11 $170 Subcontractors and Reimbursables " Principal Engineer /Geologist Principal $180, $195 The costs of subcontractors,. rtateri,als., equipment rental andr costs incurred will be charged at`cost plus Project. Assistant $70 15 %. Technician $80 Drafter $85 Sr Technician $90 Other Project Charges Compliance Inspector $90 The cost of :additional report reproduction and GIS Analyst $90 special project • accounting will be billed as GIS, Database Specialist $115 appropriate. Plotting- plans : are. charged 'by..size; Construction Technician. $65 black and whife or color, and by the number,of . Construction, Field Supervisor $75 copies supplied: - Construction Manager $85 Sr Construction Manager $115 Emergency response and client requested work during non - standard business hours will be charged at a rate of 1.25 times the standard hourly rate. When EEC Staff appear as expert witnesses at court trials, mediation,. arbitration hearings. and depositions, their time will be charged .at 2.0'times' the standard rate. All time spent preparing for such trials, hearings, and depositions, will be charged at the standard hourly rate. Shipping and Postacie Shipping charges include couriers and the postage necessary will be charged at cost plus markup. Interest Charges Interest on late payments will be charged at the rate of 1.5% per month. This Fee Schedule is adjusted each subsequent year to reflect the economic changes for the new year. The new schedule will apply to existing and new assignments. FSE Inspection Detail July /2008- June /2009 Costa Mesa'Sanitary District Inspection Type Current FSE QTY Projected FSE QTY Relationship to Hot Spots" GRE Type Inspection Frequency Sub -Total BMP /GRE Inspections 22 22 : HS Related Interceptor Quarterly: 88 BMP /GRE Inspections 10, -10 HS Related Tra „Quarter) 40 BMP /GRE Ins "ections 21 21 Non =HS Related . Trap Semi- Ann- all " 42 Total GRE/BMP Inspections 170 GRE Inspections 6 .:: 6..; H& Related ; Shared GRE Quarter) 24 GRE Inspections 1 4 Non_HS :Related::. Shared GRE' - Serni- Annuall ` :.." ` :2 GRE Inspections 54 54 Non. -HS Related Interce toe ' "Annuall1i, 54 Total GRE Inspections 80 BMP Inspections 69 . .67 HS Related None Annually 67 BMP Inspections 169: 1;65' " Non= HS"Related None :B1- Annuall 83 BMP Inspections 12 151 HS "Related' " :, Shared r GRE;' .gnn;pall ". QCHCA 0 BMP Inspections 13 " 15 Non -HS :Related Shared -GRE' "Annuall ." OCHCA : ; 0 377 Total BMP Inspections; 1$0 Permitting Inspections - 15> NA NA One Time for New' FSEs (Based on an estimation of : approximately 5% of. the total "FSEs in the :Program 45 Total Permitting "Inspections 15 Compliance Inspections - 75 NA NA Based on an estimation of approximately 20 % non- compliance rate of total inspections performed 75 Total Compliance" Inspections 75 Notes: Quantity includes an estimation of changes to current FSEs in the program I, - Santa -Ana Wver llo- od'("rotection - Agency Aftutive Director d J. Martinson Members City of Anaheim City of Buena Park City of Cypress City of Fountain Valley City of Fullerton City of Garden Grove City of Huntington Beach City of Irvine City of Newport Beach City of Orange City of Placentia City of Santa Ana City of Seal Beach City of Stanton City of Tustin City of Westminster City of Yorba Linda County of Orange Costa Mesa Sanitary District 0 C Sanitation District 0 C Flood Control District 0 C Water District Mailina Address ox 4048 Ana, CA 92702 -4048 Phone (714) 834.5142 Fax: (714) 834 -4572 Location 300 N. Flower, Room 720 Santa Ana CA 92702 -5000 0 Executive Committee Meeting Minutes Thursday, May 22, 2008 at 4:00 p.m. Orange County Water District 10500 Ellis Avenue Fountain Valley, California Attendees: Jim Wahner, Orange County Guy Carrozzo, City of Fountain Valley Carlos Urquiza, City of Anaheim Herb Nakasone, Orange County Art Perry, Costa Mesa Sanitation District Cathy Green, City of Huntington Beach Frank Fry, City of Westminster Don Martinson, SARFPA 1. Call to Order Meeting was called to order by Chairman Wahner at 4:00 p.m. RECEiVIED JUN 0 2 2008 COSTA MESA SANITARY OISTRICT Don Martinson noted the contents of the agenda package included a roster of the members and alternates and asked if there were any changes to please call in to the office and let us know. He also noted that the election of officers and executive committee members will take place at the June Full Agency Meeting. 2. Status of Prado Dam Construction and Current Operations at Seven Oaks Dam A number of handouts were included that show the construction progress at Prado Dam and construction photos. A graphic was provided that shows the Prado Dam in relation to the downstream work that needs to be done in Reach 9 of the Santa Ana River to allow the safe discharge of 30,000 cfs from Prado Dam. 3. Status of Pending Legislation to Modify National Flood Insurance (FEMA) Provisions Herb Nakasone provided a handout that describes HR 3121 regarding proposed changes to the National Flood Insurance Program (FEMA). If this bill becomes law, it would dramatically increase the number of parcels that would require flood insurance by including all potential flooding from possible failure of existing flood control structures, including all dams and water storage facilities. Herb will monitor the progress of this bill and keep the members informed. Page 1 of 2 Santa .Ana Wver Flood T'rvtectzon .Agency Executive Director Executive Committee Meeting Minutes Donald J. Martinson Thursday, May 22, 2008 at 4:00 p.m. Orange County Water District Members 10500 Ellis Avenue City of Anaheim City of Buena Park Fountain Valley, California City of Cypress City of Fountain Valley City of Fullerton Attendees' City of Garden Grove Jim Wahner, Orange County City of Huntington Beach City of Irvine Guy Carrozzo, City of Fountain Valley City of Newport Beach Carlos Urquiza, City of Anaheim City of Orange City of Placentia Herb Nakasone, Orange County City of Santa Ana Art Perry, Costa Mesa Sanitation District City of Seal Beach Cathy Green, City of Huntington Beach City of Stanton City of Tustin Frank Fry, City of Westminster City of Westminster Don Martinson, SARFPA City of Yorba Linda County of Orange Costa Mesa Sanitary District 0 C Sanitation District 1. Call to Order 0 C Flood Control District 0 C Water District Meeting was called to order by Chairman Wahner at 4:00 p.m. Mailing Address Don Martinson noted the contents of the agenda package included a roster of P.O. Box 4048 Santa Ana, CA 92702 -4048 the members and alternates and asked if there were any changes to please call in to the office and let us know. He also noted that the election of officers Phone and executive committee members will take place at the June Full Agency (714) 834.5142 Meeting. Fax: (714) 834 -4572 Z, Status of Prado Dam Construction and Current Operations at Seven Location Oaks Dam 300 N. Flower, Room 720 Santa Ana CA 92702.5000 A number of handouts were included that show the construction progress at Prado Dam and construction photos. A graphic was provided that shows the Prado Dam in relation to the downstream work that needs to be done in Reach 9 of the Santa Ana River to allow the safe discharge of 30,000 cfs from Prado Dam. 3. Status of Pending Legislation to Modify National Flood Insurance (FEMA) Provisions • to Herb Nakasone provided a handout that describes HR 3121 regarding proposed changes to the National Flood Insurance Program (FEMA). If this bill becomes law, it would dramatically increase the number of parcels that would require flood insurance by including all potential flooding from possible failure of existing flood control structures, including all dams and water storage facilities. Herb will monitor the progress of this bill and keep the members informed. 0 Page 1 of 2 Santa .Ana Ever Flood q�notection . Agency i4. Status of Congressional Funding A handout was provided that shows the 2009 appropriations for the Santa Ana River Mainstem Project. The 2009 President's budget includes only $8.1 million for the upcoming budget. This would be sufficient funds to complete the construction of the Prado Dam embankment and outlet works, but would not allow the awarding of any new construction contracts. The handout also illustrates the work that needs to be done in Reach 9 - Phase II bank protection along State Route 91 to protect residents and freeway from the higher potential releases from Prado Dam. The estimated cost for this work is $44 million. The bank protection projects would need to be constructed before it is feasible to allow the discharge of the 30,000 cfs from Prado Dam. Therefore, it is very important to seek additional funds for the 2009 budget by direct involvement with the Energy and Water Subcommittee of the House of Representatives. Ken Calvert, Congressman from Corona, is a member of that committee. Our other local congressmen are also prepared to support a larger request for funds to complete the required Prado Dam and Santa Ana River Project work. S. Public and Representative Comments. There were no additional comments. 6. Adjournment Meeting adjourned at 4:45 pm. Enclosures: 2009 Appropriation Handout HR 3121 (Flood Insurance) Page 2of2 U.S. Senate Approves HR 3121 (Flood Insurance) The U.S. Senate on a 92 -6 vote approved its version of The National Flood Insurance bill by adding amendments to HR 3121. The bill now needs to be negotiated with the House of Representatives. The major provisions of the bill are listed below: 1. FEMA `s $17 billlion debt resulting from Hurricane Katrina is forgiving and is added to the National debt. 2. Wind damage is not included as part of flood insurance coverage. 3. Adds mandatory flood insurance for people protected from the 100 year or greater storm by levees, dams and other man -made structures. 4. Adds areas that could be inundated as a result of the failure of a levee, dam or other man -made structure. The impact to Orange County and communities through out the country is the addition of mandatory flood insurance for items 3 and 4 above. Under Sec. 107.(b)(2) Mandatory Coverage Areas, the bill states "require the expansion of areas of special flood hazards to include areas of residual risk, including areas that are located behind levees, dams, and other man -made structures." Under Sec. 119.(b)(1) "(A)(iii) National Flood Mapping Program, the bill states "areas that could be inundated as a result of the failure of a levee, dam, or other man -made structure;" 0 Both of these provisions, which are Senate amendments to the original House version of the bill, expands mandatory flood insurance on areas that have the 100 year level of flood protection and previously were not required to have mandatory flood insurance. This proposed Senate version of the National Flood Insurance Program(HR3 12 1), if adopted by Congress, will require millions of residents and businesses throughout Orange County and Southern California to purchase flood insurance. The Santa Ana River Mainstem Project including Prado Dam, which provides more than 100 year level of flood protection to Northern Orange County from Santa Ana and all the cities in between to the Los Angles /Orange County boundary will not provide any relief from the mandatory purchase of flood insurance since the flood protection is provided by levees and a dam. This bill proposes a big shift in the National Flood Insurance Program by requiring all properties, whether protected from the 100 year storm event or not, to purchase flood insurance. This shift in national policy and its impact and unintended consequences need to be debated more in congress before a final new flood insurance program is adopted. This analysis prepared by, Herb Nakasone 714 -721 -5327 May 20, 2008 • Y- T)T) �,-iprop -'- ;i -Jons the Santa Ana f fiver Mainsterrr Project R I V E R S I D E as `• • I 1 I t ' " i+� 9tREertlsl �- PRADO N L 'P, Bru:r, Canyon Of I° # M- - Featherty Regional z�r�. Park —4.1 �a,— i•� .� .a- Jr��J RC's Rased: Rd . Cy bolo+ Ova"" � F pa:sadrs �.-._ .. �►'YV4p'y Rd ask R �'Gfen�p'�� ° •�Nt�nFe �.�P ,�� • (7' a � n' 2Z Ya7 Ji 6 i t m qp 2009 PRESIDENTS BUDGET. $8.1 Million Completes construction of Prado Dam Embankment and Outlet Works Will be capable of releasing up to 30,000 cubic feet per second 1-1 NEEDED PROTECTION ,Y PRADO fA0,o °rr ',)'" I (f FZt syd„5Ik qy 91 tP Brush Canyon Or a • 0 C S m Rs 4 F i%kWw&*W Rd Featberly Regional Park 91 Express ( �, LEGEND t'1 EMBANKMENT ® PROTECTION NEEDED '8 CH 9 ~ ADDITIONALLY NEEDED 2009 APPROPRIATIONS: $43 Million Completes Reach 9 -Phase II Bank Protection along State Route 91 Protects residences and freeway from higher Prado Dam releases Santa .ulna f"ver 7food irProtection Agency RECEIVED xecutive Director Date: June 12, 2008 �U� , S ZQa$ Donald J. Martinson To: SARFPA Member Representatives COSTA 11SA SANITARY DISTRICT Members From: Don Martinson, Executive Director City of Anaheim City of Park Cypress City of Cypress Subject: SARFPA Full Agency Meeting on June 26, 2008 City of Fountain Valley City of Fullerton City of Garden Grove City of Huntington Beach Our bylaws require that two Full Agency Meetings be held each year. City of Irvine This year's first Full Agency Meeting will be held on June 26, 2008 at 4:00 City of Newport Beach City of Orange p.m. at the Orange County Water District. City of Placentia City of Santa Ana City Seal Beach We participation encourage artici p p from all SARFPA Representatives at this of City of Stanton important meeting, since we must obtain a two- thirds vote of the member City of Tustin agencies for the approval of the budget. If you are unable to attend, City of Westminster City of Yarha Linda please review the enclosed Proposed Budget and the Proposed Slate of County of Orange Officers. Then complete the enclosed proxy ballot and return the ballot to Costa Mesa Sanitary District 0 C Sanitation District me in the enclosed envelope. 0 C Flood Control District 0 C Water District Enclosures: June 26th Meeting Agenda ftnu Address Proposed 2008 — 2009 Budget Box Proposed Slate of Officers Santa Anaa, , C CA A 92702.4048 p Proxy Ballot Phone Self Addressed Envelope 1714) 834.5142 Updated Representatives List Fax: (714) 834.4572 Location 300 N. Flower, Room 720 Santa Ana CA 92702.5000 • Page 1 of 1 Santa -.na fiver Fk)od- (Protection - Agency P-'� Executive Director SARFPA Donald J. Martinson Full Agency Meeting Agenda Members Date /Time: Thursday, June 26, 2008 4:00 p.m. City of Anaheim City of Buena Park Location: Orange County Water District City of Cypress 10500 Ellis Ave City of Fountain Valley City of Fullerton Fountain Valley, CA City of Garden Grove City of Huntington Beach City of Irvine City of Newport Beach 1. Call to Order City of Orange City of Placentia City of Santa Ana City of Seal Beach 2. Approval of Resolutions for Senator Dick Ackerman and Chief of City of Stanton City of Tustin Staff Wendy Lee City of Westminster City of Yorba Linda County of Orange Costa Mesa Sanitary District 3. Review and Consideration for Approval of Proposed Budget for 0 C Sanitation District Fiscal Year 2008 — 2009 0 C Flood Control District 0 C Water District Mailing Address 4. Review and Consideration for Approval of Proposed Slate of . P.O. Box 4048 Officers for Fiscal Year 2008 — 2009 Santa Ana, CA 92702 -4048 Phone (714) 834 -5142 5. Status of Seven Oaks Dam Fax: 1714)834 -4572 Location 6. Status of Prado Dam Construction 300 N. Flower, Room 720 Santa Ana CA 92702 -5000 7. Status of Federal Funding 8. Status of Pending HR3121 FEMA Insurance Program 9. Public and Representative Comments 10. Adjournment Page 1 of 1 • 10 0 SANTA ANA RIVER FLOOD PROTECTION AGENCY - FUND 787 FY 2007 -08 FY 2007 -08 Act FY 2007 -08 Proj FY 2008 -09 ACCOUNT Budget as of Feb. 08 as of Feb. 08 Act Budget EXPENDITURES 0700 Comunications 1800 Office Expense 1900 Prof & Spec Svcs 1912 Treasurers Investment Charges 2700 Transp & Travel - Mtgs Total Svcs & Supplies Increase To Reserve 32,000 18,361 28,000 32,000 - 32 50 50 3,000 - 1,000 3,000 35,000 18,393 29,050 35,050 TOTAL REQUIREMENTS 35,000 18,393 29,050 35,050 REVENUES Fund Balance Available 2,000 2,061 2,061 4,950 6610 Interest 4,000 1,656 3,000 3,000 7130 Contrib From Other Agencies 24,200 24,200 24,200 24,200 7670 Misc Revenue (Bankruptcy Settlement) - - - - Decrease To Reserve 4,800 4,739 4,739 2,900 TOTAL FINANCING 35,000 32,656 34,000 35,050 Ending Fund Balance Available - 14,263 4,950 - General Reserve Balance 36,985 37,046 37,046 34,146 Revenue Assumption Members 22 22 22 22 Annual Membership Dues 1,100 1,100 1,100 1,100 H: \tahilramania\personal \FY 2006 -07 SARFPA Budget.xls 3/25/2008 12:32 PM Santa Ana River Flood Protection Agency Don Martinson, Executive Director PROPOSED SLATE OF OFFICERS and Executive Committee 2008 -2009 Chairman James Wahner 2911 Pemba Drive Costa Mesa, CA 92626 Vice Chairman Herb Nakasone 22 Bluff View Drive Irvine, CA 92603 Hnakasone22@yahoo.com Past Chairman Frank Fry 8292 24th Street Westminster, CA 92683 Committee Member Jim Palmer 300 Centennial Way Tustin, CA 92780 714- 832 -0999 Committee Member Guy Carrozzo City of Fountain Valley 10200 Slater Ave. Fountain Valley, CA 92708 S: IManagerlSARFPAIRepresentatives Listlexecutive committee 2008-09.doc Committee Member Arthur R. Perry P.O. Box 1200 Costa Mesa, CA 92628 -1200 Committee Member Jim Ferryman Orange County Sanitation District 2575 McCabe Way Irvine, CA 92614 Committee Member ]an Debay 181 The Master Circle Costa Mesa, CA 92627 Committee Member Cathy Green P.O. Box 190 Huntington Beach, CA 714 - 536 -5533 P.O. Box 4048; Santa Ana, CA 92702 -4048 — 300 N. Flower, Room 615; Santa Ana CA Phone (714) 834 -5142 -- Fax (714) 834 -4572 Updated 6/10/08 • • • Santa Ana River Flood Protection Agency Don Martinson, Executive Director PROXY BA L LOT JUNE 2008 NNNNNNNNNNNNNNNNNNNNNNNN N NNNNNNNNNNNNNNNNNNNNNNNNNNNN Annual Budget — Fiscal Year 2008 -2009 Vote For Vote Against N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N NNN N N N N N N N N NN Slate of Officers — Fiscal Year 2008 -2009 Vote For Vote Against N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N.. N N N N N N N N N N NN NN 0 I would be interested in attending a tour of Seven Oaks Dam and Prado Dam in July • Yes No N N N NNN N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N NNN Agency: Printed Name: Signature: Date: .NNN NNNN N N N N N N N N N N N N N N N N N NN N NNN NNNNNNNNN N N N N N N N N N N N NN Note: Votes are to be cast by the Representative for each agency. Alternates may vote o X in the absence of the representative. P.O. Box 4048; Santa Ana, CA 92702 -4048 -- 300 N. Flower, Room 720; Santa Ana CA Phone (714) 834 -5142 -- Fax (714) 8344572 SANTA ANA RIVER FLOOD PROTECTION AGENCY MEMBER REPRESENTATIVES - Updated 1/23/08 CITY OF ANAHEIM CITY OF FOUNTAIN VALLEY Email: sray(adanaheim.net Email: mary.bowron(ai)fountainvalle y�org Email: edy. ag_utschy_(a,fountainvalley.org Bob Hernandez (Prima *12 -14 -04 200 S. Anaheim Boulevard Guy Carrozzo (Prima *12 -21 -04 Anaheim, CA 92805 10200 Slater Avenue (714) 765 -5247 (Susan Ray) Fountain Valley, CA 92708 (714) 593 -4400 (Mary) CITY OF BUENA PARK Email: cdavisAbuenapark.com Mark Lewis (Alternate *1 -20 -07 10200 Slater Avenue Jim Dow (Primary) *i -o9 -oi Fountain Valley, CA 92708 P. 0. Box 5009 (714) 593 -4400 (Mary) Buena Park, CA 90622 (714) 562 -3500 CITY OF FULLERTON Email: jdow0)buenapark.com council(a),ci.f illerton.ca.us Steve Berry (Alternate) *7 -15 -03 F. Richard Jones, M.D. (Primary) *1 -14 -97 P.O. Box 5009 303 W. Commonwealth Buena Park,CA 90622 Fullerton, CA 92832 (714) 562 -3500 (714) 738 -6300 CITY OF CYPRESS Shawn Nelson (Alternate) *6 -8 -05 Email: astadlma(a)ci.cypress.ca.us 303 W. Commonwealth Fullerton, CA 92832 Doug Bailey (Primary) (714) 1 -14 -08 (714) 738 -6300 5275 Orange Avenue Cypress, CA 90630 (714) 229 -6699 Leroy Mills (Alternate) *1 -14 -08 5275 Orange Avenue Cypress, CA 90630 (714) 229 -6699 * indicates original appointment date Page 1 SANTA ANA RIVER FLOOD PROTECTION AGENCY MEMBER REPRESENTATIVES Updated 1/23/08 • CITY OF GARDEN GROVE Email: pamha(aci.garden- grove.ca.us Mark Rosen (Primary) P. 0. Box 3070 Garden Grove, CA 92842 (714) 741 -5040 CITY OF HUNTINGTON BEACH Email: CFikes ,surfcity hb.org Cathy Green (Prima *3-10 -04 P. 0. Box 190 Huntington Beach, CA 92648 (714) 536 -5553 (Linda) Gil Coerper (Aiterntate) *9 -19 -07 P. 0. Box 190 Huntington Beach, CA 92648 • (714) 536 -5553 (Linda) CITY OF IRVINE Email: nsultzer(i4i.irvine.ca.us Christina Shea (Primary) *1 -17 -03 1 Civic Center Plaza Irvine, CA 92606 -9575 (714) 724 -6233 0 " indicates original appointment date Page 2 CITY OF NEWPORT BEACH Nancy Gardner(Pr *1/25/07 3300 Newport Blvd. Newport Beach, CA 92658 Steve Rsansky (Alternate) *9 -30 -03 P.O. Box 1768 Newport Beach, CA 92658 -8915 (949) 644 -3005 (949) 706 -2594 (Lara — Steve's Assistant CITY OF ORANGE Carolyn Cavecche (Prima *1 -25 -05 P. 0. Box 449 Orange, CA 92866 (714) 744 -2211 CITY OF PLACENTIA Email: administration (ii,)placentia.org Email: idelesssantosna,placentia.org Primary Mayor Constance Underhill *1 -5 -99 401 E. Chapman Placentia, CA 92870 (714) 993 -8117 (Julie) Joseph Aguirre (Alternate) 401 E. Chapman Placentia, CA 92870 (714) 993 -8117 (Julie) SANTA ANA RIVER FLOOD PROTECTION AGENCY MEMBER REPRESENTATIVES Updated 1/23/08 CITY OF SANTA ANA Jim Ross (Prima P. 0. Box 1988 Santa Ana, CA 92702 (714) 647 -5400 Email: irossAci.santa- ana.ca.us CITY OF SEAL BEACH Gordon Shanks (Prima *6 -5 -06 211 8th Street Seal Beach, CA 90740 -6379 (562) 431 -2527 Charles Antos (Alternate) *6 -13 -05 P.O. Box 3593 Seal Beach, CA 90740 (562) 431 -2527 CITY OF STANTON Al Ethans (Prima *12 -8 -98 7800 Katella Avenue Stanton, CA 90680 (714) 379 -9222 ex 302 David Cadena (Alternate) 7800 Katella Avenue Stanton, CA 90680 (714) 379 -9222 ex 302 " indicates original appointment date Page 3 CITY OF TUSTIN Jim Palmer (Primary) 300 Centennial Way Tustin, CA 92780 (714) 832 -0999 Jerry Amante (Alternate) *1 -2 -01 300 Centennial Way Tustin, CA 92780 (714) 832 -0999 CITY OF WESTMINSTER Frank Fry (Prima *12 -31 -94 7842 24th Street Westminster, CA 92683 (714) 898 -3311 (714) 893 -3161 (home) CITY OF YORBA LINDA Allen Castellano (Prima *12 -5 -00 P. 0. Box 87014 Yorba Linda, CA 92885 -8714 (714) 961 -7110 Jim Winder (Alternate) *12 -5 -00 21795 Todd Avenue Yorba Linda, CA 92887 COUNTY OF ORANGE John Moorlach (Primary) Supervisor, Second District 10 Civic Center Plaza Santa Ana, CA 92701 (714) 834 -3220 Email: iohn.moorlach0)hoa.ocgov.com James Wahner (Alternate) *3 -7 -95 2911 Pemba Crive Costa Mesa, CA 92626 0 40 r� LJ SANTA ANA RIVER FLOOD PROTECTION AGENCY MEMBER REPRESENTATIVES Updated 1/23/08 0 COSTA MESA SANITARY DISTRICT Email: JoanRevaka)ci.costa- mesa.ca.us Arthur R. Perry (Primary) *12 -2 -02 Director 628 W. 19th Street Costa Mesa, CA 92627 -2716 (949) 645 =8400 Joan Revak (Alternate) 628 W. 19th Street Costa Mesa, CA 92627 -2716 (949) 645 -8400 ORANGE COUNTY SANITATION DISTRICT Email: pkylePocsd.com Jim Ferryman (Prima 2860 N. Santiago Blvd ® Orange, CA 92865 (714) 962 -2411 Jim Burror (Alternate) *7 -1 -05 10844 Ellis Avenue Fountain Valley, CA 92708 (714) 962 -2411 Email: jherbergAocsd.com 0 " indicates original appointment date O.0 FLOOD CONTROL DISTRICT Bill Campbell (Prima *1 -a6 -99 Supervisor, First District 10 Civic Center Plaza Santa Ana, CA 92701 (714) 834 -3110 Email: William.campbell(iDhoa.oc og v.com Herb Nakasone (Alternate) *1/25/07 300 N. Flower St. Santa Ana, CA 92702 Email: herb.nakasone(a)rdmd.ocgov.com ORANGE COUNTY WATER DISTRICT Email: jdurantAomd.com Jan Debay (Primary) *7-1-05 181 The Master Circle Costa Mesa, CA 92627 (714) 378 -3200 Email: jandebgy(&go1.com Philip Anthony (Alternate) *1 -ao -99 14101 La Pat Place #10 Westminster, CA 92683 (714) 378 -3200 Email: phil.anthony(abverizon.net Kathryn Barr (Alternate) *5/5/06 12092 Marlowe Garden Grove, CA 92841 (714) 636 -9652 Iry Pickler(Alternate) 2377 Mall Avenue Anaheim, CA 92804 irvinapicklerC@sbcglobal. net Page 4 SANTA ANA RIVER FLOOD PROTECTION AGENCY MEMBER REPRESENTATIVES Updated 1/23/08 INTERESTED PARTIES (not rearesentatives) EXECUTIVE DIRECTOR Donald J. Martinson 31231 West Nine Drive Laguna Niguel, CA 92677 (949) 661 -9016 Marie Newland 200 S. Anaheim Boulevard Anaheim, CA 92613 -6240 Jim McConnell 1130 Connecticut Ave NW, Ste 300 Washington, DC 20036 (202) 223 -2451 (202) 223 -1598 (fax) Email: jmcconne11(d,)tfg.net Philip F. Bettencourt Newport Banning Ranch Planning Team 110 Newport Center Drive, Suite 150 Newport Beach, CA 92660 (949) 720 -0970 Email: Philip @bettencourtplans.com * indicates original appointment date Page 5 COUNTY OF ORANGE STAFF (not representatives) Nadeem Majaj, Manager RDMD /PW/ Flood Control Division P. 0. Box 4048 Santa Ana, CA 92702 -4048 (714) 834 -3719 Maria Lopez County of Orange Clerk of the Board Email: maria.lopez(a)ocgov.com Tim Shaw County of Orange /Board of Supervisors First District 10 Civic Center Plaza Santa Ana, CA 92702 (714) 834 -3110 Kirsten Garey Legislative Affairs Specialist, OCWD 10500 Ellis Avenue Fountain Valley, CA 92708 (714) 378 3273 Email: KGarey @ocwd.com • • •