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Agenda Packets - Board - 2009-12-17
L� Costa Mesa '.`1'rita- jstrnc ... an Independent Special District Robert O ®ten Vice President James ]Ferryman Director Arlene Schafer President Gary Monahan Secretary Arthur Ferry Director Public Comments. Any member of the public may address the Board. Speakers on agenda items should identify themselves to the Clerk before the meeting so that their input can be provided at the time the item is considered. Speakers on non- agenda items will be. heard under Public Comments. Pursuant to State law, the Board may not discuss or take action on non - agenda items except under special circumstances. Speakers must limit their remarks to three minutes or as decided upon by the Presiding Officer. The Presiding Officer reserves the right to declare any speaker out of order. Obtaining Agenda Materials: The public is entitled to copies of all documents that are made part of the agenda packet. If any document or other writing pertaining to an agenda item is distributed to all or a majority of the Board after the packet is prepared, a copy of that writing may be obtained at the District offices at 628 W. 191h Street', Costa Mesa, California. The Clerk of the District may be contacted at (949) 645 -8400, ext. 223: In Compliance with ADA: Contact Joan Revak, (949) 645 -8400, 48 hours prior to meeting if assistance is needed "(28 CFR 35.102.35.104 ADA Title II). Regular Meeting — Thursday, December 1 7, 2®®9 CALL TO ORDER — 5:30 p. M. — 628 W. 19th Street, Costa Mesa 11. PLEDGE OF ALLEGIANCE — Director Perry III. INVOCATION — Thomas Fauth IV. ROLL CALL (If absences occur, consider whether to deem those absences excused based on facts presented for the absence — such determination shall be the permission required by law.) V. INTRODUCTION OF NEW GENERAL MANAGER VI. CONSENT CALENDAR - All matters listed under the Consent Calendar are considered to be routine and will be enacted in one motion in the form listed below. There will be no separate discussion on these items prior to the time the Board votes on the motion, unless members of the Board request specific items to be removed from the Consent Calendar for discussion, in which event the item will be removed from the Consent Calendar and considered in its normal sequence on the agenda. r1 U RECOMMENDED ACTION Protecting our community's health by providing solid waste and sewer collection services. ,qov Costa Mesa S%ii'l taq Dist-rict AGENDA December 16, 2009 Page 2 RECOMMENDED ACTION Reports Minute Approval 1. Special Meeting — November 15, 2009 2. Special Meeting — November 16, 2009 3. Regular Meeting — November 16, 2009 4. Recycling Committee Meeting — November 23, 2009 5. Sewer System Committee Meeting — November 24, 2009 Operations Manager's Reports 6. Refunds No Refunds 7. Occupancy Report and payment to Costa Mesa Disposal — December 2009 Approve 8. Monthly SSO Report to State Water Resources Control Board Receive & File 9. Waste Diversion Report — November 2009 Receive & File • 10. Contract Payment to CR Transfer for Recycling Services & Disposal Ratify Payment for December 2009 11. Ordinance Enforcement Officer's Report Receive & File Engineer's Reports 12. Project Status Report Receive & File 13. Howard S. Wright Contractors Invoice in the amount of $132,446.00 Ratify Payment 0 Treasurer's Reports 14. Financial Reports as of November 30, 2009 Approve 15. Treasurer's Reports as of November 30, 2009 Approve 16. Warrant Register for the month of November 2009 in the amount of Ratify Payments $790,178.52 17. Directors' Compensation and Reimbursement of Expenses for the Approve Compensation Month of November 2009 & Ratify Expenses ---------------------- - - - - -- -END OF CONSENT CALENDAR - -- Protecting our community's heafth and the environment by providing solid waste andsewer codection services. ,qov Costa Mesa Sanitarq District AGENDA December 16, 2009 Page 3 E. Recycling Committee — Monday, December 14, 2009, 12:00 p.m., Accept Report CMSD Board Room, 628 W. 19th Street, Costa Mesa (Directors Ooten and Perry) Note: The Recycling Committee will meet on the above date and time to discuss the matters on a separate agenda which is posted and made a part of this agenda. Members of the public should refer to that • separate agenda for the items discussed and to be discussed. The Board may take action on any of those items on this agenda. X. ENGINEER'S REPORTS A. Waste Discharge Requirements (WDR) Accept Report B. Project #129 Bristol Street Sewer 1. Update on Construction Status Accept Report 2. OCDA Position on Phase II Work Consider 3. Proposed Change Orders #10 through #21 Consider C. Project #186 Sewer Lateral Assistance Program 1. "Notice" to Applicants with Incomplete Work Update D. Orange County Sanitation District (OCSD) Transfer of Six Sewers to CMSD 1. Letters to Property Owners Mailed on December 4, 2009 E. Orange County Sanitation District (OCSD) Offer of Area 7 Sewers 1. Update Consider Protecting our community's health and the environment by providing solid waste and sewer collection services. www.crosdcaAov RECOMMENDED ACTION VII. WRITTEN COMMUNICATIONS VIII. PUBLIC COMMENTS IX. MANAGER'S REPORTS A. Closed Session for Evaluation of the Interim Manager Pursuant to Government Code §54957 B. Strategic Planning Session for January 2010 Consider Dates C. Purchase of Second Bypass Pump Approve Purchase D. Vehicle Parking Complaint Accept Report E. Recycling Committee — Monday, December 14, 2009, 12:00 p.m., Accept Report CMSD Board Room, 628 W. 19th Street, Costa Mesa (Directors Ooten and Perry) Note: The Recycling Committee will meet on the above date and time to discuss the matters on a separate agenda which is posted and made a part of this agenda. Members of the public should refer to that • separate agenda for the items discussed and to be discussed. The Board may take action on any of those items on this agenda. X. ENGINEER'S REPORTS A. Waste Discharge Requirements (WDR) Accept Report B. Project #129 Bristol Street Sewer 1. Update on Construction Status Accept Report 2. OCDA Position on Phase II Work Consider 3. Proposed Change Orders #10 through #21 Consider C. Project #186 Sewer Lateral Assistance Program 1. "Notice" to Applicants with Incomplete Work Update D. Orange County Sanitation District (OCSD) Transfer of Six Sewers to CMSD 1. Letters to Property Owners Mailed on December 4, 2009 E. Orange County Sanitation District (OCSD) Offer of Area 7 Sewers 1. Update Consider Protecting our community's health and the environment by providing solid waste and sewer collection services. www.crosdcaAov Costa Mesa Sanitary Distyjct December 17, 2®®9 AGENDA Page 4 • RECOMMENDED ACTION F. CMSD Inflow Reduction Program — Proposal for Additional Inspection Services Consider G. District Yard — 174 W. Wilson Street — CMSD #187 Status of Construction Update H. Sewer System Committee — Tuesday, December 15, 2009 Accept Report CMSD Board Room, 628 W. 19th Street, Costa Mesa (Directors Monahan, Ooten and Perry) Note: The Sewer System Committee will meet on the above date and time to discuss the matters on a separate agenda which is posted and made a part of this agenda. Members of the public should refer to that separate agenda for the items discussed and to be discussed. The Board may take action on any of those items on this agenda. XI. TREASURER'S REPORTS A. Investment Oversight Committee — Thursday, December 17, 2009, 5:00 p.m. Accept Report (Directors Monahan and Perry) B. Annual Financial Reports Receive & File C. Five -month Budget Review Update D. Budget Adjustment for Additional Salaries Approve Budget Adjustment XII. ATTORNEY'S REPORTS A. Claim by Back Bay Center, Ltd. For Property at 2651 -2675 Irvine Avenue Status Report (CMSD Project #168 — Irvine Pump Station Relocation) B. Ordinance Enforcement Officer — Proposed MOU Verbal Update C. Lawsuit Issues with Ranco Corporation - President Pump Station Accept Report D. Administrative Regulations Accept Report XIII. LOCAL MEETINGS (REMINDER: In accordance with AB 1234 (Gov. Code § 53232.5), a report is required to be given by a Director for any meeting for which expense reimbursement of any kind is provided. Note: For meetings for which the per diem compensation is sought, the Operations Code provides that such compensation is authorized for each day's service rendered as a Director at the request of the Board (not to exceed six days in one month), and certain meetings are specified as being eligible as set forth in District Operations Code § 3.01.030. For meetings not so listed, the Board must approve the service for it to be eligible for the per day compensation.) Protecting our community's health and the environment by providing solid waste and sewer collection services. www.crosdcaAov Costa Mesa Sa-nita -q District December 17, 2009 AGENDA Page 5 • RECOMMENDED ACTION A. Orange County Sanitation District (OCSD) (Director Ferryman) Accept Report B. Santa Ana River Flood Protection Agency (SARFPA) Accept Report (Director Perry) C. Independent Special Districts of Orange County (ISDOC) Accept Report (President Schafer) D. Local Agency Formation Commission (LAFCO) Accept Report (President Schafer) E. California Special Districts Association (CSDA) Accept Report (President Schafer) F. California Association of Sanitation Agencies (CASA) Accept Report 1. CASA Mid -Year Conference — January 13 -15, 2010, Palm Desert Consider Attendance G. Other Meetings Qualifying for Reimbursement under CMSD Report on Matters Ordinance No. 55, Operations Code Section 3.01.030 Pertaining to CMSD OLD BUSINESS XV. NEW BUSINESS A. CSDA Membership Dues for Year 2010 in the amount of $4,088.00 B. CASA Membership Dues for Year 2010 in the amount of $8,000.00 XVI. ORAL COMMUNICATIONS AND DIRECTOR COMMENTS XVI1. ADJOURNMENT Approve Payment Approve Payment Protecting our community's Health and the environment by providing solid waste and sewer coClection services. www.crosdcagov • Meeting Date Item Numbe 12117/09 VI. 1. Y COSTA MESA SANITARY DISTRICT MINUTES OF BOARD OF DIRECTORS SPECIAL MEETING NOVEMBER 15, 2009 The Board of Directors of the Costa Mesa Sanitary District held a duly- noticed Closed Session on Sunday, November 15, 2009 at 2:00 p.m. in the Board Room of the Costa Mesa Sanitary District at 628 W. 19th Street, Costa Mesa, California 92627 to review applications for the appointment of a permanent General Manager position with Consultant Brent Ives and Interim General Manager Don McIntyre. Directors Present: Arlene Schafer, Robert Ooten, Gary Monahan, Arthur Perry, James Ferryman Staff Present: Donald McIntyre, Interim District Manager Others Present: Brent Ives, BHI Management Consulting 2459 Neptune Ct., Suite 110 Tracy, California The Board of Directors adjourned to closed session at 2:00 p.m. I. Closed Session to Consider Applications and Applicants for the Vacant Position of Permanent General Manager Pursuant to Government Code §54957 The Board reconvened to open session at 3:08 p.m. and President Schafer stated the Board is adjourning to open session and has no announcement to make at this time. Il. Public Comments There were no public comments. President Schafer adjourned the meeting at 3:09 p.m. Secretary President Protecting our community's health by providing solid waste and sewer col%ction services. COSt�P7f1?Sdc LCN.f4dP9/l�LCf9Yrt nrn 0 Meeting Date item Numbe 12!17/09 VI. 2. COSTA MESA SANITARY DISTRICT MINUTES OF BOARD OF DIRECTORS SPECIAL MEETING NOVEMBER 16, 2009 The Board of Directors of the Costa Mesa Sanitary District held a duly- noticed Closed Session on Monday, November 16, 2009 at 8:58 a.m. in Conference Room 1 B at Costa Mesa City Hall, 77 Fair Drive, Costa Mesa, California 92626, to interview candidates for the position of General Manager with Consultant Brent Ives and Interim District Manager Don McIntyre. Directors Present: Arlene Schafer, Robert Ooten, Gary Monahan, Arthur Perry, James Ferryman Staff Present: Donald McIntyre, Interim District Manager Others Present: Brent Ives, BHI Management Consulting 2459 Neptune Ct., Suite 110 Tracy, California President Schafer opened the meeting at 8:30 a.m. I. Closed Session to Interview Candidates for the position of General Manager The Board of Directors adjourned to closed session at 8:58 a.m. to interview candidates for the position of General Manager with Consultant Brent Ives and Interim District Manager Don McIntyre pursuant to Government Code §54957. Pursuant to Government Code Section 554957, the Board evaluated the Interim District Manager. The Board reconvened to open session at 3:56 p.m. President Schafer stated further action and direction was given to the Interim District Manager. II. Public Comments 0 There were no public comments. Protecting our community's heafth by providing solid waste and sewer collection services. costamesasanitarydistrxct.org Costa Mesa Sanitary District Page 2 Minutes of Special Meeting Held September 29, 2003 0 President Schafer adjourned the meeting at 3:58 p.m. retary President 0 r1 Protecting our community's health by providing solid waste and sewer collection services. costamesasanitarydrstrict.org • AAeetin Date Item Numbe 12/17/09 V1. 3. COSTA MESA SANITARY DISTRICT MINUTES OF BOARD OF DIRECTORS REGULAR MEETING NOVEMBER 16, 2009 CALL TO ORDER The Board of Directors of the Costa Mesa Sanitary District met in regular session on October 26, 2009 at 5:30 p.m. at 628 W. 1 Stn Street, Costa Mesa. President Schafer called the meeting to order at 5:30 p.m. PLEDGE OF Director Perry led the Pledge of Allegiance. ALLEGIANCE INVOCATION Mr. Fauth gave the invocation. ROLL CALL DIRECTORS PRESENT: Arlene Schafer, Robert Ooten, Gary Monahan, James Ferryman, Art Perry DIRECTORS ABSENT: STAFF PRESENT: Donald McIntyre, Interim General Manager; Robin B. Harriers, District Engineer; Alan Burns, Legal Counsel; Tom Fauth, Operations Manager; Joan Revak, Office Manager /Clerk of the District; Sherry Kallab, Administration Manager; Jacque Rogers, Treasurer; Teresa Gonzalez, Accountant, Karl Dulake, Maintenance Supervisor OTHERS PRESENT Brent Ives, BHI Consulting 2459 Neptune Ct., Suite 110 Tracy, CA 95304 Jay Wilson 3260 New York Avenue Costa Mesa COSTA MESA SANITARY DISTRICT PAGE 2 MINUTES OF THE BOARD OF DIRECTORS REGULAR MEETING HELD NOVEMBER 16, 2009 Daron & Tina Zach 3265 Iowa Street Costa Mesa CONSENT CALENDAR Director Ferryman moved to approve the Consent Calendar. Director Perry seconded. Motion carried 5 -0. REPORTS MINUTE APPROVAL Minutes of Recycling Committee Meeting — October 19, 2009 Minutes of Sewer System Committee Meeting — October 21, 2009 Minutes of Regular Meeting — October 26, 2009 Refunds The Minutes of the Recycling Committee Meeting of October 19, 2009 were approved as distributed. The Minutes of the Sewer System Committee of October 21, 2009 were approved as distributed. The Minutes of the Regular Meeting of October 26, 2009 were approved as distributed. There were no refund requests for the month of October 2009. Occupancy Report and Payment of The Trash Occupancy Count documented $196,841.10 to Costa Mesa Disposal — an increase of 1 unit for the occupancy November 2009 report for solid waste collection as of November 1, 2009. Therefore, the total for November is 21,500. Monthly Spill Report to State Water The Monthly Spill Report to the State Water Resources Control Board Resources Control Board (SWRCB) for November 2009 was accepted as submitted. Waste Diversion Report for October The Waste Diversion Report dated October 2009 2009 was accepted as submitted. Contract Payment of $159,494.51 to The contract payment of $159,494.51 to CR CR Transfer — October 2009 Transfer for recycling services and disposal for the month of October 2009 was ratified as submitted. 0 COSTA MESA SANITARY DISTRICT PAGE 3 MINUTES OF THE BOARD OF DIRECTORS REGULAR MEETING HELD NOVEMBER 16, 2009 0 0 • Contract Payment of $8,595.94 The contract payment of $8,595.94 to CR to CR Transfer — Santa Ana Transfer for recycling services and disposal Heights /Newport Beach — October for Santa Ana Heights /Newport Beach for the 2009 month of October 2009 was ratified as submitted. Ordinance Enforcement Officer's Report ENGINEER'S REPORTS Project Status Report The Ordinance Enforcement Officer's Report dated November 13, 2009 was accepted as submitted. The Project Status Report dated November 2009 was accepted as submitted. Howard S. Wright Contractors Invoice The Howard S. Wright Invoice for work in the amount of $95,866.00 performed through October 31, 2009 in the amount of $95,866.00 was approved as submitted. TREASURER'S REPORTS Financial Report as of October 31, 2009 Treasurer's Report as of October 31, 2009 Warrant Register for the month of October 2009 in the amount of $659,897.65 Directors Compensation & Reimbursement of Expenses for the month of October 2009. The Financial Report as of October 31, 2009 was accepted as submitted. The Treasurer's Report as of October 31, 2009 was accepted as submitted. Warrant Resolution #CMSD 2010 -05 was approved, authorizing the President and Secretary to sign the warrant ratifying the payment of certain claims and demands, and specifying the funds out of which the same were paid in the amount of $659,897.65. Director Compensation and Expense Reimbursements for the month of October 2009 were approved and ratified as follows: President Schafer: $1,326.00 + $29.70 Vice President Ooten: $1,326.00 + $130.30 Director Monahan - $884.00 Director Ferryman: $884.00 +$4.95 Director Perry: $1,326.00 + $119.00 COSTA MESA SANITARY DISTRICT PAGE 4 MINUTES OF THE BOARD OF DIRECTORS REGULAR MEETING HELD NOVEMBER 16, 2009 END OF CONSENT CALENDAR WRITTEN COMMUNICATIONS Ms. Revak advised there were no written communications. MANAGER'S REPORTS CLOSED SESSION The Board of Directors met in Closed Session at 5:45 p.m. to review applications for the appointment of a permanent General Manager and Evaluation of the Interim Manager pursuant to Government Code §54957. The Board of Directors adjourned from Closed Session at 5:14 p.m. No reportable action was taken in the Closed Session. PUBLIC COMMENTS • Residents Daron and Tina Zach and Jay Wilson addressed the Board on the matter of a CMSD vehicle being parked after hours in their residential area. The residents, 0 Daron and Tina Zach, Jay and Debbie Wilson and Chris and Jennifer Koch have written a letter to the Board of Directors seeking resolution of their complaint. Mr. Burns explained the matter was not agendized and, therefore, in accordance with State law, no action could be taken at this Board meeting. Mrs. Zach noted all the information on their complaint is spelled out in their October 26, 2009 letter to the Board of Directors. President Schafer thanked the residents for attending and assured them the matter would be addressed. The Board of Directors directed Staff to work on a solution to the problem. RECYCLING COMMITTEE -MONDAY, NOVEMER 23, 2009 Director Ooten noted the Recycling Committee does not meet until November 23, 2009 and, therefore, there is no report. ENGINEER'S REPORTS WASTE DISCHARGE REQUIREMENTS (WDR) Mr. Hamers informed the Board of an upcoming Sewer System Education Seminar on Grease Interceptor Design and Maintenance to be presented by Environmental Engineering & Contracting, Inc. on Thursday, November 19, 2009 at 9:30 a.m. at the Courtyard Center in Garden Grove. 0 • COSTA MESA SANITARY DISTRICT PAGE 5 MINUTES OF THE BOARD OF DIRECTORS REGULAR MEETING HELD NOVEMBER 16, 2009 PROJECT#129 BRISTOL STREET SEWER CONSTRUCTION UPDATE Mr. Hamers presented a report on the Bristol Street Sewer project that involves the replacement of the existing 8 -inch sewer main in southbound Bristol Street from the Autoplex to Birch Street with a 15 -inch sewer main. The upsizing is necessary to handle the future increase in sewer flows from the rezoned east Santa Ana Heights area. The Orange County Development Agency (OCDA) (the redevelopment arm of the County), the City of Newport Beach and the CMSD have signed a three -party agreement for this project with OCDA as the funding agency. Mr. Hamers reported construction began in October 2009 and adverse field conditions have been encountered since day one. Mr. Hamers explained the many adverse field conditions and reported a meeting was held with OCDA senior personnel on November 4, 2009 to discuss the events to date. It was agreed to end the project just prior to the water line interference and then create a second project to install the remaining 716 feet. The construction method for the second project will likely be pipe bursting with relocation of the water main where necessary to perform the pipe bursting. Mr. Hamers informed the Board pipe bursting is a no -dig method consisting of inserting a rotating bursting head into the existing line that pulverizes the line and pushes the particles and the soil outward to expand the hole while a 14 -inch high density polyethylene (HDPE) line is pushed into the opening. The addendum to the three -party agreement will be prepared by the CMSD for review and approval by OCDA and the City of Newport Beach and will contain the identical provision of OCDA being the funding agency for the design, construction and inspection portions of the project. Mr. Hamers stated the resolution of the project finances as affected will be presented at the December 2009 regular meeting. PROJECT #186 - SEWER LATERAL ASSISTANCE PROGRAM PROPOSED "NOTICE" TO APPLICANTS WITH INCOMPLETE WORK Mr. Hamers reported that various applicants for the sewer lateral assistance program have not finished their sewer lateral work and their files remain open. As there are a substantial number of incomplete files and because the number of open files is increasing, Staff desires a policy to close a file after a certain period of time. A proposed "Notice" to applicants was submitted for Board consideration and discussion ensued. Director Monahan moved to direct staff to use Option A on the notice with the inclusion of "work to be performed within six months ", including a copy of the original application. Director Ooten seconded the motion. Motion carried 5 -0. COSTA MESA SANITARY DISTRICT PAGE 6 MINUTES OF THE BOARD OF DIRECTORS REGULAR MEETING HELD NOVEMBER 16, 2009 �J PRIVATE DEVELOPMENT - 20362 SANTA ANA AVENUE, NEWPORT BEACH Mr. Hamers submitted a request for the Board to take action on a private development project at 20362 Santa Ana Avenue, Newport Beach. Director Ferryman moved to accept improvements as completed and file a Notice of Completion; to exonerate Labor and Material bond 35 days after Notice of Completion is recorded, and to exonerate faithful performance bond one year after notice of completion is recorded. Director Perry seconded the motion. Motion carried 5 -0. ORANGE COUNTY SANITATION DISTRICT (OCSD) TRANSFER OF SIX SEWERS TO CMSD Letters to Property Owners Mr. Hamers presented a letter to property owners affected by the transfer of six sewers transferred to CMSD by OCSD. Director Monahan moved to approve the letter to property owners. Director Ooten seconded the motion. Motion carried 5 -0. Proposal to Provide Engineering Services to Repair Deficiencies Mr. Hamers presented a proposal to provide engineering services to repair • deficiencies. Director Monahan moved to approve the proposal to provide engineering services to repair deficiencies. Director Monahan moved to approve the proposal to provide engineering services to repair deficiencies and the Independent Engineer's review of engineering proposal. Director Ooten seconded the motion. Motion carried 5 -0. ORANGE COUNTY SANITATION DISTRICT (OCSD) OFFER OF AREA 7 SEWERS Discussion was held on the OCSD offer of Area 7 Sewers. The matter was continued. DISTRICT YARD - 174 W. WILSON STREET - CMSD #187 Status of Construction Mr. Hamers reported the foundations are poured. There is a LEED meeting with all the contractors meeting on Wednesday, November 18, 2009 and the LEED documents become prevalent. Mr. Hamers reported the next major step in construction is when the walls go up and major progress will be evident. All the underground is in including the sewer, storm drain, water. Everything has been permitted. Mr. Dulake reported the block should come in Thursday, • November 19, 2009 and the electrical is already in. • COSTA MESA SANITARY DISTRICT PAGE 7 MINUTES OF THE BOARD OF DIRECTORS REGULAR MEETING HELD NOVEMBER 16, 2009 SEWER SYSTEM COMMITTEE -TUESDAY, NOVEMBER 24, 2009 Director Monahan noted the monthly Sewer System Committee will meet on November 24, 2009 and, therefore, the report will be given at the December 2009 Board of Directors meeting. TREASURER'S REPORTS Ms. Jacque Rogers attended the meeting for Treasurer Marc Davis and had nothing to report. ATTORNEY'S REPORTS CLAIM BY BACK BAY CENTER, LTD. FOR PROPERTY AT 2651 -2675 IRVINE AVENUE (CMSD PROJECT #168 - IRVINE PUMP STATION RELOCATION Mr. Burns reported there are no updates on the Back Bay lawsuit. ORDINANCE ENFORCEMENT OFFICER - PROPOSED MOU Mr. Burns stated there is nothing new to report. LAWSUIT ISSUES WITH RANCO CORPORATION - PRESIDENT PUMP STATION Mr. Bums reported the District was sued by Ranco Corporation for the alleged double - payment and the complaint wasn't answered. There is a default against the District and to get out of a default the District has to file a motion to be relieved from negligence. A letter from SDRMA letter states the claim is not covered by our policy. Mr. Fauth reported there is no evidence of the CMSD receiving duplicate payments and there is no record of the City of Costa Mesa paying the District. LOCAL MEETINGS ORANGE COUNTY SANITATION DISTRICT (OCSD) Director Ferryman reported the OCSD Board meeting will be held November 18, 2009. SANTA ANA RIVER FLOOD PROTECTION AGENCY (SARFPA) Director Perry reported a meeting of the Santa Ana River Flood Protection Agency was held on November 12, 2009. Director Perry reported on the SARI Line project with construction scheduled to begin in May 2010 and completion April 2012 at an estimated project cost of $120 million. On the Prado Dam property acquisition 822 acres was purchased at $1.168M and 308 acres at $19M with a total of $354M left to go on 470 acres. COSTA MESA SANITARY DISTRICT PAGE 8 MINUTES OF THE BOARD OF DIRECTORS REGULAR MEETING HELD NOVEMBER 16, 2009 INDEPENDENT SPECIAL DISTRICTS OF ORANGE COUNTY (ISDOC) President Schafer reported on the October 6, 2009 meeting where she gave a report on CSDA and LAFCO. The general meeting was held on October 29, 2009 and Director Ferryman cast the vote for the CMSD on the increase in dues. LOCAL AGENCY FORMATION COMMITTEE ( LAFCO) Director Schafer reported on the LAFCO meeting. For the most part the meeting was on the three -year study and outcome of the MWDOC report and the report was received and filed. The agencies agreed to meet with MWDOC personnel to discuss differences and resolve their problems. Otherwise an application must come to LAFCO before the Commission can take any action. ORANGE COUNTY COUNCIL OF GOVERNMENTS President Schafer had nothing to report on OCCOG. CHAMBER OF COMMERCE • President Schafer reported the Legislative Committee met on October 7, 2009 • for the last meeting in 2009. President Schafer gave reports on CMSD, CSDA and LAFCO. CALIFORNIA SPECIAL DISTRICTS ASSOCIATION (CSDA) President Schafer reported she has participated in many conference calls for various committees. President Schafer was in Sacramento on October 22 & 23, 2009, meeting with the CSDA President and small committees on assignments for 2010. She also met with the Fiscal Committee. WACO Director Schafer reported on the October 2, 2009 WACO meeting. The speaker was Keith Richter, the new Fire Chief of Orange County Fire Authority who spoke on preparing for the current fire season. Mary Anne Skorpanich, Director of Watershed and Coastal Resources for Orange County also spoke. OLD BUSINESS There was no old business to discuss. • COSTA MESA SANITARY DISTRICT PAGE 9 MINUTES OF THE BOARD OF DIRECTORS REGULAR MEETING HELD NOVEMBER 16, 2009 NEW BUSINESS SDRMA Notice of Director Vacancy Ms. Revak reported there is a Notice of Director Vacancy in SDRMA. The District will not submit a nominee. Orange County Employment Relations Consortium Agreement for Special Services and Invoice Ms. Revak presented an agreement for Special Services for the Liebert Cassidy Whitmore Orange County Employment Relations Consortium and an invoice in the amount of $2,759.00. Director Monahan moved to approve the agreement and payment of in the invoice in the amount of $2,759.00. Director Ooten seconded the motion. Motion passed 5 -0. ORAL COMMUNICATIONS There were no oral communications. • ADJOURNMENT President Schafer adjourned the meeting at 6:50 p.m. Secretary 0 President t 0 Meetinq Date I Item N:u: 12/17/09 1 VI. 4. COSTA MESA SANITARY DISTRICT MINUTES OF RECYCLING COMMITTEE MEETING November 23, 2009 The Costa Mesa Sanitary District Recycling Committee met at 12:00 p.m. at 628 W. 19th Street, Costa Mesa. Directors Present: Robert Ooten and Gary Monahan Staff Present: Don McIntyre, Tom Fauth, Joan Revak, Sherry Kallab, Teresa Gonzalez, AJ Cully Others Present: Trisha Throop, Community Relations Recycling Coordinator CR &R Mike Carey, OCC Recycling Center Director Ooten called the meeting to order at 12:00 p.m. I. Recycling Committee Goals for 2009 -2010 Staff reviewed the Recycling Committee Goals for 2009 -2010 with no recommended updates. II. Orange County Waste and Recycling Sub - Regional Meetings and Grant Program The Sub - Regional meeting was attended by Jocelyn Schamber, of the City as District Staff was attending a WDR meeting. All the required documentation for the second grant was provided on November 16, 2009, as required and a Grant check for $142,256 will be released the second week in December. With regard to the 2007 -08 Grant, the District received $40,000 for both the City and the CMSD and the District has performed all the work. 90% of the funds provided under the first Grant was expended with a remainder of $6,000 the District collected as residents are charged $20 per container to demonstrate their intent to use the containers for the intended purpose. An article from the California Integrated Waste Management Board for fall 2009 was provided. The publication noted the California Integrated Waste Management Board will be eliminated as of January 1, 2010 with nearly all of its authority and resources being transferred to a new recycling department. Protecting our community's health and the environment by providing solid waste andsewer cofkction services. www.crosdca. ps °M`r f Costa Mesa Sanitary District �� fr Minutes of Recycling Committee Meeting November 23, 2009 ,k�tA Page 2 2009 School Telephone Book Recycling Program Ms. Revak presented a copy of the flyers provided to Costa Mesa Schools participating in the 2009 Telephone Book Recycling Program. Ms. Revak reported twenty -one schools signed up for the 2009 program. IV. Plastics Presentation to Cub Scout Pack 711 Bins were delivered to the Pack Leader for collecting plastic recyclables. The Scouts will receive $50 for recycling the plastics from the OCC Recycling Center and the District will reward the Cub Scouts with a matching $50 V. CR &R Report on Other Agencies Recycling Programs Ms. Throop of CR &R provided information on the collection of the telephone books from the schools. Discussion was held on the food recycling pilot program in the Laguna Hills Mall that CR &R is involved in. VII. Report on Other CMSD Recycling Programs Mr. Fauth provided a report from the CMSD Code Enforcement Officer Isidro Gallardo on code enforcement activity in the Mesa Verde Avenue and residents failing to properly remove trash containers from the street curb in a timely manner as required by District and City Ordinances. Mike Carey of the OCC Recycling Center reported the collection of 160,000 pounds of e -waste by the Center by end of this calendar year with the majority coming from Costa Mesa residents. The items are tracked by proof of residency in the City of Costa Mesa. If they are not residents of Costa Mesa, they must supply their address for reporting to the State of California. Mr. Carey stated their biggest challenge is the reduction in state funding through the beverage container recycling act. The Center was receiving handling fees from the state Department of Conservation provided to recycling centers that provide convenience to the public for recycling. Primarily those are super- market based recycling centers. In addition, non - profits were eligible to receive those fees and OCC Recycling Center is one of only five eligible in the state. The Governor "borrowed" $3 -4M from the beverage container recycling fund to help balance the general fund and the state has no mechanism of paying back those funds. The state has eliminated the handling fees. Without these funds a lot of supermarket sites will close, with a projection of 1200 supermarket sites closing by the end of the year. Once the sites close the grocery association will have to redeem those containers at the stores. A suit was filed with the state to refund the "borrowed" funds, however, the state does not have the funds. Consumers, who have paid the CRV deposits, will not have a convenient site to redeem their deposits. Protecting our community's health by providing sofiid waste and sewer co(Iection services. ,gov • Costa Mesa Sanitary District Minutes of Recycling Committee Meeting November 23, 2009 �QPosA'iE0 Page 3 Ms. Gonzalez reported on the Pharmacy Sharps - Pharmaceuticals Collection Program. The District is pursuing adding both sharps and pharmaceutical collections to pharmacies and adding pharmacies to the current list of six supported pharmacies. Ramsay Rexall Drugs expressed an interest in expanding the current sharps collection to include the pharmaceutical collection after meeting with Ms. Gonzalez and Bill Anderson from Curbside, Inc. Cost of the sharps and pharmaceutical programs are variable. The District will review the option to purchase the boxes or pay a slightly higher fee per stop rather than select the box purchase option. The estimated cost per pharmaceutical box for a typical pharmacy location will range from $250 to $375 per month. The estimated sharps box cost ranges from $100 to $300 per month. IX. Public Comments There was no public present at the meeting. Director Ooten adjourned the meeting at 12:43 p.m. Secretary President Protecting our community's health by providing sold waste and sewer collection services. www.crosdcagov • Meeting Date I Item Numbe 12/17/09 VI. 5. COSTA MESA SANITARY DISTRICT MINUTES OF SEWER SYSTEM COMMITTEE MEETING NOVEMBER 24, 2009 CALL TO ORDER Board members of the Costa Mesa Sanitary District met in Committee session on November 24, 2009 at 10:30 a.m. at 628 W. 19th Street, Costa Mesa. Director Monahan called the meeting to order at 10:35 a.m. DIRECTORS PRESENT: Jim Ferryman, Gary Monahan, Bob Ooten. STAFF PRESENT: Don McIntyre, Interim District Manager; Thomas A. Fauth, Operations Manager; Joan Revak, Office Manager /Clerk of the District; Sherry Kallab, ® Administrative Manager; Rob Hamers, District Engineer; Karl Dulake, Maintenance Supervisor; Joe Limon, Inspector. OTHERS PRESENT: MONTHLY SSO STATISTICS Mr. Fauth reported no spills occurred since the October 20th spill reported at the last meeting. OCSD OFFER OF AREA 7 SEWERS UPDATE & MAP Director Ferryman reported the City of Tustin is beginning the due diligence process of evaluating OCSD Area 7 lines to make a determination on servicing the area. Mr. Hamers questioned if the City of Tustin decision had been communicated to OCSD. Director Ferryman was unsure. Mr. Hamers agreed to send an e-mail to OCSD. CMSD INFLOW REDUCTION PROGRAM Mr. Hamers reported televising of District lines did not reveal infiltration. Staff concluded excess water in District lines is a result of inflow. The Committee reviewed the rain ingress map OCSD prepared. Staff is committed to reducing the amount of water entering CMSD lines. After a rain day, the CMSD SCADA system reflects pump times longer than on the same day of the week when it does not rain. Staff is initiating an inflow reduction program. The areas with the biggest problems will be addressed first. The OC Fairgrounds is located in one of the brown areas on the ingress map. Joe reported he has found many fairground cleanouts not capped, but dye tests did not show water going in the sewer line. Inspectors will be making rounds after rains COSTA MESA SANITARY DISTRICT MINUTES OF BOARD OF DIRECTORS SEWER SYSTEM COMMITTEE MEETING NOVEMBER 24, 2009, PAGE 2 looking for sources of inflow. CMSD Inspectors will be sealing and plugging manholes as needed. Director Ferryman recommended focusing on big users in the area. Mr. Hamers reported the work this fiscal year will be completed within the current budget and additional funds will be requested in next year's budget. Mr. McIntyre recommended Mr. Hamers provide a proposal for the work so an adjustment could be made to this year's budget if needed. In addition, OCSD sent letters to City Managers requesting they work toward reducing I &I in the County. The Committee was provided a publication passed on by OCSD titled "Massachusetts "Guidelines for Performing 1/1 Analysis and Sewer System Evaluation Survey ". Director Ooten recommended Staff compare historical storm data to data gathered after upcoming storms to prove the District's reduction of 1 /1. Director Ooten requested Staff report back regarding the issue in April. COUNTYWIDE POLLUTION PREVENTION PARTNERSHIP PROGRAM (C4P) The Regional Water Quality Control Board has notified OCSD of a number of pollutants to be eliminated from the sewer system. OCSD will be notifying member agencies of the need to educate the public about these pollutants in an attempt to keep them out of the waste stream. Mr. Hamers recommended Ms. Revak notify OCSD's Tom Mergeillano (Urban Runoff Program) with District contact information regarding the C4P program and include the topics in the upcoming District newsletters and quarterly ads. CMSD MAP UPGRADES /GEOLOGICAL INFORMATION SYSTEM (GIS) DISCUSSION Mr. Fauth reported the GIS agreement was signed and delivered the last week in October in the amount of $194,875.00. The contract cost (dollar amount) will remain constant over the performance period. The proposed completion date is December 2011. TRANSFER OF 6 SEWER LINES FROM OCSD TO CMSD Staff will send letters to parcel owners of the transferred lines notifying them of CMSD annual charges starting next week — Staff estimates it will be completed in three weeks. 2008 ANNUAL OCEAN AND BAY WATER QUALITY REPORT — EXECUTIVE SUMMARY The Committee discussed the executive summary of the 2008 Annual Ocean and Bay Water Quality report. Mr. Hamers reported numbers are down, spills are down, volumes are down. The program is working. When the Waste Discharge Requirements (WDR) was opened up for potential changes the decision was made to leave the requirements unchanged since most of California recently came on board. Program changes will be considered again in three years. WDR is successfully improving ocean water quality. Mr. Fauth acknowledged the impact in 2008 noting the total number of days posted and Ir 1J Iu • 41 • • COSTA MESA SANITARY DISTRICT MINUTES OF BOARD OF DIRECTORS SEWER SYSTEM COMMITTEE MEETING NOVEMBER 24, 2009, PAGE 3 total number of beach mile days posted due to bacteriological standards violations were the lowest number ever recorded for a calendar period. GREASE INTERCEPTOR DESIGN AND MAINTENANCE -EEC WDR SEMINAR CMSD was well represented at the November 19, 2009 WDR Seminar; several Staff members attended. Some of the topics reviewed were interceptor types, sizing formulas, and maintenance. Sixty to seventy people were in attendance. The next WDR Seminar will be in February. A presenter from OCSD will discuss construction inspection. CMSD inspectors plan to attend the seminar. CMSD PROJECTS: PROJECT #129 -BRISTOL STREET SEWER -UPDATE Mr. Hamers stated the District had a $775,000 low bid for the project. The project was temporarily halted since the water line was too close to the sewer main line. With only 2/3rds of the project completed the contractor submitted $300,000 worth of change orders. Mr. Hamers met with OCDA managers and yesterday to discuss amending the three party agreement to re- design and finish the remaining 1/3 of the project with new bidding and a new contractor. The OCDA contract states they will not guarantee payment of change orders over 5% of the base contract amount. Staff will review some protections in the District contract with Alan Burns, CMSD General Counsel. PROJECT #175 — OCSD GRANT — TELEVISING CMSD SEWER LINES Staff confirmed receipt of $310,000 in grant funds from OCSD for the District televising project. PROJECT #1$6 - SEWER LATERAL ASSISTANCE PROGRAM The Committee discussed a miniature model of a two -way cleanout Mr. Dulake built to have on hand to educate residents. The CMSD cleanout is standard 107. Staff drew diagrams of standards 107b and 107c. Mr. Hamers noted no other agency is revising their standards to include a two -way clean out. Mr. Dulake added he checked the cost of the parts to build a standard 4" clean out with a 10" piece of pipe and the materials came to $64.00. Mr. Hamers reported the average costs to a homeowner to have a two -way clean out installed is $1,400.00. Mr. Hamers recommended taking a photograph of the model to be placed on the District website and to be available to fax or mail to anyone who wants to know what a two -way clean out is. CMSD Inspectors filled in the indicators for previous years regarding public vs. private tree routs in private sewer laterals. Mr. Fauth requested the same be done for the current fiscal year. Mr. Fauth also noted the spike in September has trailed off to a normal level. Staff is sending out notices to applicants giving them six months to complete work on their SLAP projects. If work is not completed within six months of the notice the District will consider the project completed. To date around fifty projects have not been completed. Mr. Fauth brought to the Committee's attention some plumbing contractors have been printing flyers appearing to be from CMSD - -- COSTA MESA SANITARY DISTRICT ra a� MINUTES OF BOARD OF DIRECTORS SEWER SYSTEM COMMITTEE MEETING NOVEMBER 24, 2009, _ r PAGE 4 ��"FPoeAtc�.` regarding the SLAP program. Mr. Fauth recommended a presentation be given to plumbers participating in the program to explain how the program works and provide them with District handouts to use as their guide. PROJECT #1$7 - DISTRICT YARD UPDATE Staff provided photographs of the progress at the District Yard construction site. The walls are going up. Mr. Hamers reported the wall footing is to be enlargened due to City requirements at an estimated cost of $7,500, but CMSD will challenge the requirement. Directors are always welcome to stop by the yard site for a personal tour, but a hard hat and vest are required. OTHER Mr. Fauth provided a sample of the Mesa Consolidate Water District's notice of public hearing approving a five year budget for Committee consideration. Mr. Harriers recommended sending a copy to Alan Burns for comments. SSC MEETING SCHEDULE The next meeting is scheduled for Tuesday, December 15, 2009 at 10:30 a.m. PUBLIC COMMENTS There were no public comments. ADJOURNMENT Director Monahan adjourned the meeting at 11:38 p.m. SECRETARY PRESIDENT • • 0 Meeting Date I Item Numbe 12/17/09 VI. 6. SKIN JP h� n can n COSLJ L MESA SAN, i ANY r n ^�1 f � r yc�RPO DiSqRICT ... an Independent Special District Memorandum To: Board of Directors From: Debbie Bjornson Date: December 1, 2009 Subject: REFUND REQUEST FOR BOARD APPROVAL There are no refund requests for the month of November 2009. • Debbie Bjornson Permit Processing Specialist Protecting our community's health by providing solid waste and sewer collection services costamesasanitaryd strict.org Board of Directors Arlene Schafer Robert Ooten Gary Monahan Arthur Perry Jmnes Ferryman Staff Robin B. Hamers Manager District Engineer (949) 631 -1731 Meeting Date Item Numbe 12/17/09 VI. 7. Costa Mesa 0s rict ... an Inbepenbent Special District December 1, 2009 Board of Directors Costa Mesa Sanitary District 628 W. 19th Street Costa Mesa, CA 92627 -2716 SUBJECT: TRASH OCCUPANCY COUNT Dear Board of Directors: There has been no increase in the number of units for the occupancy report for Thstant A. Fager solid waste collection as of December 1, 2009: therefore, the total Assistant Manager occupancy count for December is 21,500. Joan Revak 4krooard Secretary gram Manager Clerk of the District Alan R. Burns Legal Counsel Marcus D. Davis TreasurerlDirector of Finance Phone (949) 645 -8400 Fax (949) 650 -2253 Address 628 W. 19th Street Costa Mesa, CA 0 92627 -2716 I� Printed on Recycled Paper Staff recommends the following: 1. The Board of Directors accepts the occupancy count as presented using 21,500 as the correct number of units. 2. The Board of Directors directs staff to prepare a warrant to Costa Mesa Disposal for December collection based on this occupancy report so long as the contractor fulfills the obligations of the agreement. Said payment in the amount of $196,841.1.0 to be ratified on the January 2010 warrant list. Sincerely, d440C'410- Thomas A. Fauth Operations Manager cc: Costa Mesa Disposal t�Z e-Z���JZ Debbie Bjornson Permit Processing Specialist Protecting our communitvgls bea(d) bN providing sotia waste and sewer cof f ection services. www.emsbea.gov • OPR: CMSD, Thomas A. Fauth 714 - 393 -4433 • CMSD Occurrences FY00 -10 :7 Prepared 10 -22 -09 12/30/2008 Date Sanitary Sewer Overflow Occurrence Report Summary, CY2008 SSO EVENT ID Private District Est Total Spill Completely Event Line Line # Gallons Contained ? Uncontained Est # Private Gallons Spilled into Storm drain Uncontained Est # Public Gallons Spilled into Storm drain 1/2/2008 PRIVATE Pump Station Failure,l51 Kalmus Dr, Copper Tree Bus Park; 80025 90244 2,000 N 1600 100 1/20/2008 Sea Bluff PS Air Bubbler Failure; 30 Sea Terrace Lane; 80575 113 N 113 1/28/2008 Roots Blocked Main Line, CCM Cleaned Site, 1939 Sanderlin Ctr; 81341 20 Y 2/7/2008 FOG Blocked Main Line Siphon on Paularino, 3012 -3036 Enterprise; 81171 55 N 5 2/26/2008 Debris & Roots Blocked Main Line, 2040 President Place; 90919 81613 450 Y 3/18/2008 Grease blocked PRIVATE Lateral - Yardhouse - 1875A Newport Blvd 82152 2,100 N 1800 3/18/2008 Roots /Debris Blocked PRIVATE Lateral, 700 W 16th St 82153 37 N 37 4/3/2008 President PS -SCE Transformer, 2034 President PI, PS MH to Park 93619 82546 360 Y 510 5/5/2008 PRIVATE Above Ground Clean Out Broken - AMTEK, 960 W 16th St 83276 20 N 20 7/25/2008 Roots Blocked PRIVATE Lateral - Uncapped CO - 674 Park Drive 85433 20 N 10 7/26/2008 Grease /Debris Blocked PRIVATE Lateral 3400 Ave of Arts-Heritage 85463 100 N 10 8/22/2008 PRIVATE Pump Station Failure, 151 Kalmus Dr, Copper Tree Bus Park: Repeat; 86141 85 Y 9/4/2008 Roots /Debris - PRIVATE SSO - Uncapped CO - 1010 Valencia St 86477 2 1,050 N 52 10/24/2008 FOG & Rock Debris in Private Lateral - The Camp 2937 Bristol St 87699 1,275 N 75 12/23/2008 FOG Blocked Main Line Drop Manhole, 2752 San Juan Lane; 89101 30 Y 12/26/2008 FOG Blocked Lateral Line - May Gardens - 1400 Bristol St; Repeat; 89158 690 Y 12/30/2008 Unknown Debris Blocked Main Line - 1895 Swan Circle 6 89253 10 Y Total #Gallons 1,476 760 1 5301 186 Percents es KEY: 1 51.49% 35.91% 1250% GREASE 6 4 2 ROOTS 5 3 2 PUMP STN 2 2 OTHER 4 3 1 TOTALS 17 10 7 Total # Gallons 8,4151 4,693 3,604 118 Percentages 100.00% 1 55.77% 1 42.83% 1 1.40% 10/20/2009 Date Sanitary Sewer Overflow Occurrence Report Summary, CY2009 SSO EVENT ID Private District Est Total Spill Completely Event Line I Line # Gallons Contained ? Uncontained Est # Private Gallons Spilled into Storm drain Uncontained Est # Public Gallons Spilled into Storm drain 1/11/2009 Irvine PS Failure /SW - SCADAlarm Did Not Call - 2149 Anniversary Lane; 90244 100 N 100 1/16/2009 FOG Debris Blocked Main - Increased Hots pot -1 /mo; Bristol St & 55 Freeway; 90383 86 N 86 1/26/2009 FOG Blocked Main Line near 2831 Bristol St; Italian Restaurant Upstream; 90785 10 Y 1/29/2009 Irvine PS Failure /SW - SCADAlarm Did Not Call - 2149 Anniversary Lane; 90922 50 Y 1/30/2009 PRIVATE Septic Tank Failed -Moon River Massage Parlor -2138 Newport Blvd; 90919 20 Y 3/31/2009 PRIVATE CO - Chicken Koop Restaurant - Sal: 9/645 -6086 - 432 Hamilton St; 92681 90 Y 4/21/2009 FOG blocked PRIVATE Lateral - Clean Out - FSE Strip Mall - 570 W Wilson St; 93618 10 Y 4/21/2009 Diaper & Debris blocked PRIVATE lateral - 327 West Wilson St; 93619 510 N 510 7/11/2009 Pa er Products blocked PRIVATE lateral - 3190 Harbor Blvd - Chevron Station 94946 300 N 20 10/20/2009 Grease Blocked GI at 7 -11, RoundTable, FlameBroiler - 204 E 17th St 97151 300 Y KEY: GREASE 4 2 2 ROOTS A 1 PUMP STN 2 2 OTHER 3 3 TOTALS 10 6 4 Total #Gallons 1,476 760 1 5301 186 Percents es 1 100.00% 1 51.49% 35.91% 1250% 1 oft o� co v d m m3 Z C 3 M 0 W� 0 CR Transfer To: Joan Revak From: CR Transfer Inc. Jurisdiction: Costa Mesa Sanitary District (9) Month/Year: Nov -09 Recycling Report ** Note: This material includes food /small particulate and inert material. Total Tonnage Recycled Tonnage Landfill Tonnage County & Newport Bch. Total 2939.44 186.06 3125.50 1481.91 94.55 1576.46 1457.53 91.51 1549.04 Meeting Date Item Numbe 12/17/09 VI. 9. Rec cle Tons Commodity Percentage Recycled Newspaper 7.88% 231.63 Cardboard 6.42% 188.63 Mixed Paper 5.13% 150.7 Glass 2.80% 82.29 PET 0.59% 17.27 HDPE 0.45% 13.21 Aluminum Cans 0.33% 9.82 Non - Ferrous Metal 0.44% 12.87 Tin /Metal 0.65% 18.96 Greenwaste 9.78% 287.51 Organic/ Fines *" 12.67% 372.51 Wood 1.41% 41.31 Concrete /As halt 1.88% 55.2 Drywall 0.00% 0 Totals 50.41% 1481.91 ** Note: This material includes food /small particulate and inert material. Total Tonnage Recycled Tonnage Landfill Tonnage County & Newport Bch. Total 2939.44 186.06 3125.50 1481.91 94.55 1576.46 1457.53 91.51 1549.04 Meeting Date Item Numbe 12/17/09 VI. 9. CR Transfer To: Juan Revak From: CR Transfer Inc. Jurisdiction: Costa Mesa Sanitary District Santa Ana Heights (11) Month/Year: Nov -09 Recycling Report " Note: This material includes food / small particulate and inert material. Total Tonnage 186.06 Recycled Tonnage 94.55 Landfill Tonnage 91.51 • .7 • Rec cle Tons Commodity Percentag Recycled Newspaper 10.19% 18.95 Cardboard 6.65% 12.38 Mixed Paper 7.63% 14.2 Glass 3.30% 6.13 PET 0.78% 1.45 HDPE 0.44% 0.83 Aluminum Cans 0.51% 0.94 Non - Ferrous Metal 0.27% 0.51 Tin /Metal 0.96% 1.79 Greenwaste 1.30% 2.41 Organic / Fines 11.67% 21.71 Wood 5.17% 9.62 Concrete /Asphalt 1.95% 3.63 Drywall 0.00% 0 Totals 50.81% 94.55 " Note: This material includes food / small particulate and inert material. Total Tonnage 186.06 Recycled Tonnage 94.55 Landfill Tonnage 91.51 • .7 • e t City 3,103.26 2,626.28 3,251.11 3,188.64 3,223.37 3,214.41 3,412.72 3,171.31 3,141.61 3,054.28 2,939.44 County 156.02 146.33 169.10 203.31 189.65 205.66 248.54 142.31 248.80 164.61 186.06 City 1,564.51 1,324.02 1,639.04 1,607.55 1,625.06 1,620.53 1,720.52 1,598.79 1,583.84 1,539.80 1,481.91 County 79.25 74.35 85.93 103.32 96.39 104.51 126.29 72.31 126.45 83.65 94.55 City 1,538.75 1,302.26 1,612.07 1,581.09 1,598.31 1,593.88 1,692.20 1,572.52 1,557.77 1,514.48 1,457.53 County 76.77 71.98 83.17 99.99 93.26 101.15 122.25 70.00 122.35 80.96 91.51 'A composite recycling percentage for City & County based on new characterization studies completed by CRT. Waste Diversion 20091jr 12/10/09 0 0 0 City 3,412.72 3,171.31 3,141.61 3.054.28 2,939.44 County 248.54 142.31 248.80 164.61 186.06 City 1,720.52 1,59&79 1,583.84 1.539.80 1.481.91 County 126.29 72.31 126.45 83.65 94.55 City 1,692.20 1,572.52 1,557.77 1,514.48 1,457.53 County 122.25 70.00 122.35 80.96 91.51 *A composite recycling percentage for City & County based on new characterization studies completed by CRT. Waste Diversion FY- 08109 /jr 12110/09 W;JAMAIFA FER 00 5600148171 BILL TO: INVOICE Meeting Date Item # 12/17/09 VI. 10. COSTA MESA SANI DIST AREA 9 628 W 19TH ST COSTA MESA CA 92627 INVOICE #: 14817 MAIL PAYMENT TO: CR TRANSFER, INC. P. O. BOX 125 STANTON, CA 90680 -0125 TERMS: NET 10 DAYS 40 TO PAY BY CREDIT CARD, PLEASE FILL IN INFORMATION ON BACK OF REMITTANCE INVOICE DATE: 12/01/09 COSTA MESA SANI DIST AREA 9 P.O. BOX 1200 COSTA MESA CA 92627 09- O CUSTOMER #:2 PREVIOUS AMOUNT DUE PAYMENTS CURRENT CHARGES TOTAL DUE 159,494.51 159,494.51 153,497.56 153,497.56 Please detach here and return with your payment CHECK # : -- - -- CRTRANSFER, INC. DATE : ! -T- DESCRIPTION -7' LOADS -T' TONS I RATE TOTAL' 11/02/09 RESIDENTIAL WASTE 16 165.6z 52.220 8,649.72 11/03/09 RESIDENTIAL WASTE 15 143.94 52.220 7,516.55 11/04/09 RESIDENTIAL WASTE 14 129.4z 52.220 6,759.36 11/05/09 RESIDENTIAL WASTE 14 146.34 52.220 7,641.87 11/06/09 RESIDENTIAL WASTE 14 135.0 52.220 7,050.74 11/09/09 RESIDENTIAL WASTE 16 155.41 52.220 8,115.51 10/09 0/11/09 11/12/09 RESIDENTIAL WASTE , n .'+'"i*5'� RESIDENTIAL WASTE "h�� RESIDENTIAL WASTE X15 q 6� 140 3,, "r' a��$ "130a 5� �s�6 „52 22„ a cam,. '`3'"^` �� 52 2b219 0 ��2i0 ,7, 326.99 6 817.84 , 7, 137.43 "229 ��t%� 111309 / / RESIDENTIAL WASTE.��1 ��..,. may.:.... _ em _ ...s,. z , r 6,422 .02 11/16/09 RESIDENTIAL WASTE 16 160.3E 52.220 8,375.04 11/17/09 11/18/09 RESIDENTIAL AS , E a RPzS�TDENI C�A"L" ?A �� 15-,-13,4-,,4—-5,2_ X13 119 7 2200 522 220 7,018.89 6, 251.26 11/19/09 RESIDE AS� „ 16 �k '20 - 9 52 2 7, 568.77 11/20/09 v SEITzI WASTE ..144 12_3'.3 52 220 }' 6,440.81 fi , ,14{ 11/23/09 RESIDENTIAL WAST„%,Ev v -- 1 s� art= 6 X151 8 52. 220 7,929.61 11/24/09 RESIDENTIAL WAS�TE- .> . _ MI5 UAT 2�9� 1 52.220 6, 745.26 11/25/09 RESIDENTIAL WASTE 14 121.11 52.220 6,324.36 11/26/09 RESIDENTIAL WASTE 15 142.9S 52.220 7,466.94 11/28/09 11/30/09 RESIDENTIAL W STS W �1A r RESIDENTIAL Wr� �� 15 7 6 ��.141 6 d16 � � 52 22,0 5220 7 398 . 01 , 8,540.58 �V ECEIVEI� DEC 7 ?009 CT TA MESA SANITARY G{Si g TOTALS 313 2939.44 153 497.56 IF YOU HAVE ANY QUESTIONS REGARDING ANY PART OF THIS INVOICE, PLEASE CALL: P US AMOUNT DUE PAYMENTS CURRENT CHARGES TOTAL DUE 159L494.51 159 494.51 153 497.56 CUSTOMER #: 09- 9 2 INVOICE # 14 817 P.O. BOX 1200 OVERDUE AMOUNTS SUBJECT TO FINANCE CHARGE (714) 826 -9049 INVOICE TOTAL 153497 .5(6� F R............ INVOICE - RAN --`FER - • i i BILL TO: COSTA MESA SANI DIST -SA HGT 628 W 19TH ST COSTA MESA CA 92627 MAIL PAYMENT TO: CR TRANSFER, INC. P. O. BOX 125 STANTON, CA 90680 -0125 TERMS: NET 10 DAYS TO PAY BY CREDIT J CARD, PLEASE FILL IN INFORMATION ON BACK OF REMITTANCE INVOICE #: INVOICE DATE: 14818 12/01/09 COSTA MESA SANI DIST -SA HGT P.O. BOX 1200 COSTA MESA CA 92627 CUSTOMER #: 09- 11 8 PREVIOUS AMOUNT DUE PAYMENTS CURRENT CHARGES TOTAL DUE 8,595.94 _ 8,595.94 9,716.06 9,716.06 Please detach here and return with your payment CHECK # ----------------------------------------------------------- CR TRANSFER, INC. DATE DtSCRIPTION LOADS • TOTAL 11/03/09 RESIDENTIAL WASTE 1 8.9 52.220 464.76 11/04/09 RESIDENTIAL WASTE 4 40.9 52.220 2,136.32 11/10/09 RESIDENTIAL WASTE 1 8.OE 52.220 420.89 11/11/09 RESIDENTIAL WASTE 4 38.4C 52.220 2,005.25 11/17/09 RESIDENTIAL WASTE 1 7.4S 52.220 391.13 11/18/09 RESIDENTIAL WASTE 4 38.8 52.220 2,026.14 11/24/09 RESIDENTIAL WASTE 1 6-8-1-.- --5,2-2,2,0 356 11/25/09 RESIDENTIAL WASTE 4 36'6 ti52 220 1,914. i is > i i i s a i s �� x 'i £ 3- x £ y s - ECEIVED DEC 7 0 2009 COS ''A MESA SANIIAR. i by u, TOTALS 20 186.0 9,716.06 IF YOU HAVE ANY QUESTIONS REGARDING ANY PART OF THIS INVOICE, PLEASE CALL: ('114) 826 - yU4 y PREVIOUS AMOUNT DUE PAYMENTS CURRENT CHARGES TOTAL DUE 8 595.94 8,1-,95.94 9,716.06 CUSTOMER #: 09- 11 8 INVOICE # 14 818 P.O. BOX 1200 OVERDUE AMOUNTS SUBJECT TO FINANCE CHARGE INVOICE TOT __ 0 9716.06 ISPrinted on Recycled Paper Meeting Date Item Numbe 12/17/09 1 VI. 12. PROJECT STATUS REPORT December 2009 Protect 1112100 -101 West Side Pumping Station Abandonment Directors Ferryman and Ooten along with then Manager /District Engineer Rob Hamers, Assistant Manager Tom Fauth and Inspector Paul Guzman met with OCSD General Manager Jim Ruth and executive engineering staff on March 29, 2007 to discuss OCSD's participation in the project. It was agreed that the two agencies would work together to determine an approximate project cost for a regional facility and then meet again to discuss the feasibility. The cost estimate has been prepared and is being considered by both agencies. The CMSD updated its costs of the local sewer lines and confirmed the ability to fund the projects. A letter was sent to OCSD requesting the regional facility become a formal OCSD project and the letter was favorably received. The project appears in OCSD's planning documents. 0 Proiect 1112100 -129 Bristol Street Sewer The construction contract was awarded at the July 2009 regular meeting and construction is nearly complete. Significant obstacles were uncovered in the field, including a water line so close to the sewer line that removing and replacing the sewer main for the last one -third of the project was not possible. Alternatives for an additional phase to construct the remaining sewer main are being investigated. Additionally, discussions are being held with the contractor regarding the significant claims being submitted for extra work. Proiect 1112100 -168 Irvine Pumping Station Relocation Construction of the pumping station is 100% complete although the adjacent parking lot asphalt paving, wall, and slope were damaged by the contractor during construction. Once the repair is resolved, the project will be considered complete. Proiect 1112100-170 Prepare Emergency Response Plans for Pumping Stations Comments on the first draft were received from Board and Staff and were addressed in the final version, copy of which was provided to the Operations Manager. A list of equipment and materials needed to carry out the emergency operations is being 10 assembled. Protecting our community's health and the vx*onntent dypmviding soCidwaste andsewer collection services. www.crosdcagov Proiect 1112100 -171 Irvine Pumping Station Force Main Rehabilitation -Phase I The Board of Directors awarded Phase I construction consisting of 450 linear feet at the June 2008 regular meeting. Construction is complete. Project 1112100 -175 OCSD Cooperative Protects Grant - Televising CMSD Sewer Lines The televising occurred between the period of January 2006 to March 2009 and delivery of the final CCTV reports occurred in late May 2009. The project report, along with a reimbursement request, was completed and delivered to OCSD on September 30; 2009. The reimbursement from OCSD was received in November 2009. Project 1112100 -180 WDR Grease Control Program The project is continuing. Proiect 1112100-182 Analysis of CCTV Results The project is continuing. Project 1112100-183 System -Wide Sewer Repair The Board of Directors authorized the District Engineer to begin design of the second project under this program; the Bristol Street Sewer n/o Randolph, Project #183 -2. The sewer contains three sags and is a hot spot requiring increased maintenance by the CMSD field crews. Construction cannot begin earlier than late 2009 when the City of Costa Mesa street cut moratorium is lifted. The Board also approved Project #183 -3, Maintenance Upgrade of SCADA System, at the May 2009 regular meeting. The SCADA improvements are underway. Project 1112100 -186 Sewer Lateral Assistance Program The project is continuing into its third fiscal year and is very popular with the residents it the District. Calcium has been identified in a number of sewer laterals. Revised program documents and reimbursement parameters were approved by the Board at the October 2009 regular meeting. Project 1112100 -187 New Corporate Yard at 174 W. Wilson Street Construction began on September 24, 2009 and is continuing. Protecting our community's health and the environment by proz idtng solid waste and sewer coffection services. www.crosdcagov • • • 0 HOWARD S. WRIGHT CONSTRUCTORS GENERAL CONTRACTORS 1901 Nancita Circle Placentia, CA 92870 INVOICE Costa Mesa Sanitary District 628 W. 19th Street Costa Mesa, CA 92627 CMSD Corporate Yard New Bldg & Site Imp 174 W. Wilson Street Costa Mesa, CA 92627 Billing for work performed through: November 30, 2009 Contract Amount C. O. Amount Total Contract Amount Work Completed To Date Less Retention @ 5% Less Previously Billed TOTAL AMOUNT DUE • 2,161,546 0 2,161,546 Meeting Date Item Numbe 1 12/17/09 1 VI. 13 Date: 11/30/2009 Invoice: 68519 -003 Q HSWCC Job #: 68519 277,025 ✓/ 13,851 ✓ 263,174 130,728 ✓ 132,446 Ci H 5 D k 1 S ppnq V0,y Q V- P" "H'6'V- 6 '.-.f9e07 AIA- PAYMENT APP APPLICATION AND CERTIFICATE FOR PAYMENT PAGEONEOF PAGES TO OWNER: PROJECT: APPLICATION No.: 68519-003 Distribution to; Costa Mesa Sanitary District CMSD Corporate Yard New Bldg & Site Imp PERIOD TO: 11/30/09 X OWNER 628 W. 19th Street 174 W. Wilson Street PROJECT u: 68519 o ARCHITECT Costa Mesa, CA 92627 Costa Mesa, CA 92627 x CONTRACTOR FROM CONTRACTOR_ 'VIA DISTRICT ENGINEER CONTRACT DATE: D8/27109 Howard S. Wright Constructors Robin Harmers 1901 Naneita Circle Costa Mesa Sanitary District Placentia CA 92870 628 W. 19th Street Costa Mesa, CA 92626 CONTRACTOR'S APPLICATION FOR PAYMENT The undersigned Contractor cergies that to the beat of the Contractor's knowledge, Information and belief Application is made for payment, as she" below, in connection with the Contract. the Work covered by this Application for Payment has been completed In accordance with the Contract Continuation sheer, AIA Document G703, Ia attached. Documents, that all amounts have been paid by the Contractor for Work for which previous Certificates for Payment were Issued and payments received from the Owner, and that current payments shown herein 1. ORIGINAL CONTRACT SUM 2,161.546 is now due. 2. Not changa by Clanga Orders 0 CONTRACTOR: 3. CONTRACT SUM TO DATE (Line , +f. 2) 2,161,546 Bl, /%� Date: t 7 E)ekmn Dalton, Project Manager 4, TOTAL COMPLETED a STORED TO DATE 277,025 State of: California (Column G on G703) County of Orange _ " �" . LISA A. HulZ rttGA flOfnrp$i5lprd S. RETAINAGE a. 5 %, except Design QA 0% 13,851 Subscribed and swam to before # ' :�;";r7, 7642261 me This day aI ��� � ` e,i r..: Nolary jaUbNC (Columns D +Eon G703) • COIIfOt = ., Orange county niQ b. % fo Stored Maternal $ /l i My corn m• Expires (Column E on G7031 Notary PubB '�//`r� Feb 27 ,207 2 Total Retalnelf. (Llno 5a +.5b or My Commission res: �..P Total In oclumn I of G703) 13,851 ✓j ARCHITECT'S CERTIFICATE F PAY E T S. TOTAL EARNED LESS RETAINAGE 263.174 ✓ In accordance with Contract Documents, based on on -atta obaervabons and the data comprising this (Line 4 less Llne 5 Toted / application, the Architect cenirles to the Owner that to the beat of the ArchlUst's knowledge, information T. LESS PREVIOUS CERTIFICATES FOR PAYMENT ,} 13Q�72 �:' and belief the Work has progressed as Indicated, the quality of the Work Is In accordance with the (Line 8 from prior Certificate) / Can[met Documents, and the Contractor is entaled to payment for the AMOUNT CERTIFIED, 8. CURRENT PAYMENT DUE 132,446 ✓ AMOUNT CERTIFIED $ g. BALANCE TO FINISH, INCLUDING RETAINAGE (Attach explanation It amount cerRRed dflfers from the amount apptied for Initial aA ftgures on this (Line 3 Ion Line 6) 1,898,372 ApplfceLon and on the Contlnvafton Sheet that are changed toconform to the amount cerfiOed.) Page 3 ARCHITECT: Sy: Date: This Ceriiticate to not regotlable. The AMOUNT CERTIFIED Is payable only to the Contractor named herein. issuance, payment and acceptance of payment are without prejudice to any rights of the Owner or Contractor under this Contract. CHANGE ORDER SUMMARY ADDITIONS DEDUCTIONS Total changes approved in previous months by Owner $0.00 $0.00 Total approved this month $0.00 $0.00 TOTALS $0.00 $0.00 NET CHANGES by Change Order $0.00 Page 3 • CONDITIONAL WAIVER AND RELEASE UPON PROGRESS PAYMENT Upon receipt by the undersigned of a check from Costa Mesa Sanitary District in the sum i $132,446 payable to Howard S. Wright Constructors, and when the check has been properly endorsed and has been paid by the bank upon which it is drawn, this document shall become effective to release any mechanic's lien, stop notice, or bond right the undersigned has on the job of: CMSD Corporate Yard New Bldg & Site Imp located at 174 W. Wilson Street Costa Mesa, CA 92627 to the following extent. This release covers a progress payment for labor, services, equipment or material furnished toCosta Mesa Sanitary District through November 30, 2009 • only and does not cover any retentions retained before or after the release date; extras furnished before the release date for which payment has not been received; extras or items furnished after the release date, Rights based upon work performed or items furnished under a written change order which has been fully executed by the parties prior to the release date are covered by this release unless specifically reserved by the claimant in this release. This release of any mechanic's lien, stop notice, or bond right shall not otherwise affect the contract rights, including rights between parties to the contract based upon a rescission, abandonment, or breach of contract, or the right of the undersigned to recover compensation for furnished labor, services, equipment or material covered by this release if that furnished labor, services, equipment or material was not compensated by the progress payment. Before any recipient of this document release on it, said party should verify evidence of payment to the undersigned. Date: Howard S. Wright Constructors Title:;- • CONTINUATION SHEET APPLICATION NO: 68519-003 CMSD Corporate Yard New Building & Site Improvements APPLICATION DATE: 11/30/09 SCHEDULE OF VALUES PERIOD TO: 11/30/09 ARCHITECTS PROJECT NO: A B C D E F G H I J K L ITEM NO. DESCRIPTION SCHEDULED VALUE CHANGE ORDERS TO DATE REVISED VALUE WORK COMPLETED FROM PREVIOUS APPLICATION THIS PERIOD MATERIALS PRESENTLY STORED (NOT IN F or G) TOTAL COMPLETED AND STORED TO DATE (G +H) PERCENT COMPLETE W!F) BALANCE TO FINISH (E -I RETAINAGE (5% of 1) 11 Automatic Slidin Gates 18 287 18,287 0 0 0 0 0% 18,287 0 2 Earthwork. 30,772 30 772 17,901 0 0 17,901 58% '12,8711 895 3 Erosion & Sediment Control 5,913 5,913 0 0 0 0 01% 5,913 0 4 Underground Utilities 70,893 70,893 39.620 27,500 0 67,120 95% 3,773 3,356 5 Pavement Markings 2,200 2,200 0 0 0 0 0% 2,200 0 6 Site Concrete 58,927 58,927 0 0 0 0 0% 58,927 0 7 Landscape & Irtigation 18,610 18,610 0 01 0 0 0% 18,610 0 8 Concrete & Rebar 92,344 92,3 40,594 25,713 0 66,307 72% 26,037 3,315 9 Block Masonry 183,535 183,53 0 24,000 0 24,000 13% 159,535 1,200 10 Structural Steel 58,103 56,103 0 0 0 0 0% 56,103 0 11 Ornamental Metals 17,900 17,900 0 0 0 0 0% 17,900 0 12 Rough Carpent 118,800 118,800 0 0 0 0 0% 118,800 0 13 Finish Carpentry 12,100 12,100 0 0 0 0 0% 12,100 0 14 Building insulation 23,450 23,450 0 0 0 0 0% 23,450 0 15 Sheet Meta(/ Siding 129,410 129,410 0 0 0 0 0% 129,410 0 16 Membrane Roofing System 46,731 46,731 0 0 0 0 0% 46,731 0 17 Caulking & Sealants 2,901 2,901 0 0 0 0 0% 2,901 0 18 Doors & Frames 15,290 15,290 0 0 0 0 D% 15,290 0 19 Coiling Doors 8,390 8,3 0 0 0 0 0% 8,390 0 20 Skylights 18,000 18,000 0 0 0 0 0% 18,000 0 21 Aluminum Entrances and Curtainwall 90,500 90,500 0 0 0 0 0% 90,50() 0 22 Metal Studs and drywall 79,500 79,500 0 0 0 0 0°% 79,500 0 23 Acoustical Ceilings 9,850 9,850 0 0 0 0 0% 9,850 0 24 Resilient Flooring/rile 27,569 27,569 0 0 0 0 0% 27,569 0 26 Painting 15,3()0 15,300 0 0 0 0 0% 15,300 0 27 Si na a 13,000 13,000 0 0 01 0 0°% 13 000 0 26 Metal Lockers 3,000 3,000 0 0 0 0 0°% 3,000 0 29 Folding Partitions 9,000 9,000 0 0 0 0 0% 9,000 0 30 Fire Extinguishers 300 300 0 0 0 0 0°% 300 0 31 TaHet Accessories 2,236 2,236 0 0 0 0 0% 2,236 0 32 Residential Appliances 3,175 3,175 0 0 0 0 0°% 3,175 0 33 Fire Protection 17,763 17,763 0 0 0 0 0°% 17,763 0 34 Plumbing 81,995 81,995 0 21,319 0 21,319 26% 60,676 1,066 35 Fuel Tank 54,3N 54,306 0 0 0 0 0% 54,306 0 36 HVAC 120,174 120,174 0 0 0 0 0% 120 174 0 37 Electrical 249,241 249,241 0 14,954 0 14,954 6% 234,287 748 38 Photovoltaic Panels 83,028 83,028 0 0 0 0 0°% 83,028 0 Subtotal 1,790 493 1,790,493 98,115 113,486 0 211,601 12% 1,578,892 10,580 39 General Re uirements 52,883 52,883 10,577 5,288 0 15,865 30% 37.018 793 40 General Conditions 218,679 218,679 10,934 15,308 0 26,241 12% 192,438 1,312 41 Sub Bonds 7,912 7,912 0 0 0 0 0% 7,912 0 42 Builders Risk 1 200 1,200 0 0 0 0 0°% 1,200 0 43 General Liability Insurance 23 818 23,818 1,191 1,667 0 2.858 12% 20,960 143 68519-003 NDV09.xtcx PAGE #IOF8 a • • A B C D E F G H I J K L ITEM NO. DESCRIPTION SCHEDULED VALUE CHANGE ORDERS TO DATE REVISED VALUE WORK COMPLETED FROM PREVIOUS APPLICATION THIS PERIOD MATERIALS PRESENTLY STORED (NOT IN F or G ) TOTAL COMPLETED ANDSTORED TO DATE (G +H) PERCENT COMPLETE (JIF) BALANCE TO FINISH (E -I RETAINAGE (5% 0(f) 44 Overhead and Profit 52,388 52,388 2.819 3,667 ol 5,287, 121/0 46,101 314 45 Performance and Payment Bond 14,173 14,173 14,173 0 0 14,173 100% 0 749 TOTAL CONTRACT SUM 2,161,546 01. 2,161,548 v 137,609 139,416 0 277,025 13% 1,884,521 13,651 SM19 -OD3 N0V09.d9a PAGE >F 2 OF 8 HOWARD S. WRIGHT CONSTRUCTORS JOB BILLING SUMMARY JOB # 68519 ITEM Lump Suru JOB TO DATE M/O ENG'R, ACCT ETC. PEE OVER G. MAX RETENTION mcmo VACATION PENSION G/L INSURANCE SERVICE TAX EXCISE TAX SALES TAX TOTAL 68519 NOTES: PLEASE COMPLETE DUE DATE Date: I I /30'09 MONTH: 11/30/09 PREVIOS WCP TOTAL TO DATE CURRENT PREVIOUS CUMULATIVE BILLING TOTAL TOTAL 139,416 137,609 v, 277,025 t 6,971 13,851 ,. 0 0 0 132,445 V 130,729 f 0 LOCATION_ IRVINE. CA 'Project Desc'.:; , ;Account # ; Input By CMSD Co orate Yard New Buildin g & Site linprove r Invoice # `: GROSS :': -Invoice `Date : 139,416 11/30/09 Retenwn " Net `Due 6,971 132,445 Due Date Uocum�t # : A' B 1 2/30/09 Cost C nU Acct # Cost Code Amount 1390 139,416 139,416 • 0 General Ledger Balance Sheet User: tgonzalez Printed: 12/02/2009 - 10:57 A Period Ending 5 Fiscal Period 5, 2010 Description Solid Waste Fund Assets Cash in Bank Charges /Taxes Receivable Total Assets Liabilities Compensated Absences Payable Deferred Revenue Total Liabilities Fund - Balance Reserved for Life Insurance Reserve for Operating Unreserved Undesignated RE Total Fund - Balance Retained Earnings: Total Fund Balance and Retained Earnings: Total Liabilities, Fund - Balance and Retained Earnings: Meeting Date Item Numbe 12/17/09 VI. 14. COSZ4 9YESA 5 ITART 1STR1M - - - an Independent Specia6 oiswkt Amount 2,925,989.54 123,641.13 3,049,630.67 6,378.06 10,448.41 16,826.47 25,000.00 807,000.00 3,181,511.48 4,013,511.48 (980,707.28) 3,032,804.20 3,049,630.67 GL - Balance Sheet ( 12/02/2009 - 10:57 AM ) Page 1 Description Amount Liquid Waste Fund Accounts Payable 12,529.60 Assets 51,759.11 Cash In Bank 6,631,523.30 Petty Cash/Change Funds 700.00 Accounts Receivable 105,039.49 Charges /Taxes Receivable 75,061.45 Land 77,964.00 Property Rights 4,025.00 Building & Structures 1,340,797.29 Subsurface Sewer Lines 26,632,870.05 Office Furniture & Equipment 299,853.45 Machinery & Equipment 618,203.35 Vehicles 216,313.81 Construction In Progress 345,941.74 Accumulated Deprec - Vehicles (76,757.25) Accumulated Deprec - Buildings (445,945.06) Accum Deprec - Subsurface Line (12,411,864.34) Accumulated Deprec - Office Eq (76,988.29) Accumulated Deprec - Equipment (324,613.55) Total Assets 23,012,124.44 Liabilities Accounts Payable 12,529.60 Compensated Absences Payable 51,759.11 Retention's Payable 122,086.72 PERS Medical 4,936.99 Life /AD &D Insurance Long -Term Disability 751.69 309.83 Dental Insurance 548.76 Vision Insurance 14.68 Employee Insurance 1,050.13 Deferred Compensation - 457 280.00 Deferred Medical -RHS- Employee 527.48 Total Liabilities 194,794.99 Fund - Balance Reserved for Capital Outlay 1,294,514.00 Reserved for Sinking Fund 1,895,805.00 Reserved for Earthgke /Emergncy 1,000;000.00 Rsrvd for Impvmnt to Trnsf Swr 1,300,000.00 Investment in Fixed Assets 16,199,800.20 Reserve for Operating 287,000.00 Unreserved Undesignated RE 626,420.27 Total Fund - Balance 22,603,539.47 GL - Balance Sheet ( 12/02/2009 - 10:57 AM ) Page 2 Description Amount 0 Retained Earnings: 213,789.98 r, • Total Fund Balance and Retained Earnings: 22,817,329.45 Total Liabilities, Fund - Balance and Retained Earnings: 23,012,124.44 GL - Balance Sheet ( 12/02/2009 - 10:57 AM ) Page 3 • Description Sewer Construction Fund Assets Cash and Investments Total Assets Liabilities Deposits Payable Total Liabilities Retained Earnings: Total Fund Balance and Retained Earnings: Total Liabilities, Fund - Balance and Retained Earnings: GL - Balance Sheet ( 12/02/2009 - 10:57 AM ) Amount 100,000.00 100,000.00 100,000.00 100,000.00 0.00 0.00 100,000.00 Page 4 Description Amount Facilities Revolving Fund Assets Cash and Investments 1,927,570.80 Land 901,691.41 Construction In Progress 248,570.34 Total Assets 3,077,832.55 Fund - Balance Reserved for Capital Outlay 38,196.56 Investment in Fixed Assets 1,150,261.75 Secured Retained Earnings 2,056,526.07 Total Fund - Balance 3,244,984.38 Retained Earnings: (167,151.83) Total Fund Balance and Retained Earnings: 3,077,832.55 Total Liabilities, Fund - Balance and Retained Earnings: 3,077,832.55 C] GL - Balance Sheet ( 12/02/2009 - 10:57 AM ) Page 5 General Ledger Revenue Analysis COSTX 9YE SA S IT}t lRT GIST ICT an Independent Specie oistrict User: tgonzalez Printed: 12/02/2009 - 10:57 A Period 5, 2010 Account Number Description Budgeted Revenue Period Revenue YTD Revenue Uncollected Balance Percent Received 10 Solid Waste Fund 10- 000000 -3000 Charges for Services 3,000.00 0.00 1,050.62 1,949.38 35.02 10- 000000 -3001 Secured Property Tax 0.00 13,983.46 13,983.46 (13,983.46) 0.00 10- 000000 -3002 Unsecured Property Tax 0.00 0.00 4,748.61 (4,748.61) 0.00 10- 000000 -3003 Supplemental Property Tax 0.00 0.00 661.56 (661.56) 0.00 10- 000000 -3004 Homeowner Taxes 0.00 0.00 0.00 0.00 0.00 10- 000000 -3005 Misc -Delq /Penalty/PY Tx 0.00 826.86 4,525.34 (4,525.34) 0.00 10- 000000 -3006 Public Utility 0.00 0.00 0.00 0.00 0.00 10- 000000 -3007 Customer Refunds 0.00 0.00 0.00 0.00 0.00 10- 000000 -3100 Licenses & Permits 0.00 0.00 0.00 0.00 0.00 10- 000000 -3300 Investment Earnings 45,000.00 (226.49) 9,705.90 35,294.10 21.57 10- 000000 -3310 Fair Market Value Adjustment 0.00 0.00 (11,977.62) 11,977.62 0.00 10- 000000 -3400 From Other Agencies 0.00 0.00 0.00 0.00 0.00 10- 000000 -3405 Grants 0.00 1,806.55 12,414.32 (12,414.32) 0.00 10- 000000 -3510 Additional Container Charge 115,000.00 29,875.91 29,875.91 85,124.09 25.98 10- 000000 -3525 Other Charges for Services 0.00 0.00 0.00 0.00 0.00 10- 000000 -3600 Annual Charge 5,140,000.00 577,005.77 590,496.03 4,549,503.97 11.49 10- 000000 -3700 Contributions 25,000.00 0.00 25,855.00 (855.00) 103.42 10- 000000 -3725 Other Reimbursements 0.00 40.00 1,880.00 (1,880.00) 0.00 10 Totals: 5,328,000.00 623,312.06 683,219.13 4,644,780.87 12.82 20 Liquid Waste Fund 20- 000000 -3000 Charges For Services 10,000.00 0.00 18,069.90 (8,069.90) 180.70 20- 000000 -3007 Customer Refund 0.00 0.00 0.00 0.00 0.00 20- 000000 -3100 Sewer Permits 10,000.00 355.00 1,785.00 8,215.00 17.85 20- 000000 -3300 Investment Earnings 85,000.00 0.00 22,215.99 62,784.01 26.14 20- 000000 -3310 Fair Market Adjustment 0.00 0.00 (18,751.24) 18,751.24 0.00 20- 000000 -3400 From Other Agencies 1,147,125.00 0.00 534.50 1,146,590.50 0.05 20- 000000 -3500 Permits /Inspection Fees 25,000.00 640.00 2,880.00 22,120.00 11.52 20- 000000 -3505 OCSD Fees -CMSD Share 0.00 0.00 440.89 (440.89) 0.00 20- 000000 -3515 Sale of Maps & Publications 0.00 0.00 0.00 0.00 0.00 20- 000000 -3525 Other Charges for Services 0.00 0.00 0.00 0.00 0.00 GL - Revenue Analysis ( 12/02/2009 - 10:57 AM ) Page 1 L 1= W3 v m IA Account NAP Description Budgeted Revenue Weriod Revenue YTD Revenue Uncollected Balance Percent Received 20- 000000 -3600 Annual Charge 4,994,000.00 368,912.10 375,355.77 4,618,644.23 7.52 20- 000000 -3700 Contributions 0.00 0.00 1,300,000.00 (1,300,000.00) 0.00 20- 000000 -3725 Other Reimbursements 0.00 0.00 500.00 (500.00) 0.00 20- 000000 -3995 Transfer In 0.00 0.00 0.00 0.00 0.00 20 Totals: 6,271,125.00 369,907.10 1,703,030.81 4,568,094.19 27.16 21 Sewer Construction Fund 21- 000000 -3300 Investment Earnings 0.00 0.00 0.00 0.00 0.00 21- 000000 -3310 Fair Market Value Adj 0.00 0.00 0.00 0.00 0.00 21 Totals: 0.00 0.00 0.00 0.00 0.00 30 Facilities Revolving Fund 30- 000000 -3210 Fixture Fees 0.00 405.00 3,757.50 (3,757.50) 0.00 30- 000000 -3220 Sewer Connection Fees 0.00 0.00 0.00 0.00 0.00 30- 000000 -3300 Investment Earnings 0.00 0.00 8,051.95 (8,051.95) 0.00 30- 000000 -3310 Fair Market Value Adjustment 0.00 0.00 (6,143.29) 6,143.29 0.00 30- 000000 -3340 Rental Revenue 0.00 0.00 0.00 0.00 0.00 30- 000000 -3525 Other Charges for Services 0.00 0.00 0.00 0.00 0.00 30- 000000 -3995 Transfer In 463,790.00 0.00 0.00 463,790.00 0.00 30 Totals: 463,790.00 405.00 5,666.16 458,123.84 1.22 Report Totals: 12,062,915.00 993,624.16 9,670,998.90 2,391,916.10 19.83 GL - Revenue Analysis ( 12/02/2009 - 10:57 AM ) Page 2 General Ledger Expenses vs. Budget User: tgonzalez Printed: 12/02/2009 - 10:57 A Period 5, 2010 Account Number Description Budgeted Amount Period Amount COST .A ,S ITART OIST ICT _ an Independent Specia6 District YTD Amount YTD Var Encumbered Amt Available % Available 10 Solid Waste Fund 10- 100000 Solid Administration E01 Salary & Benefits 10- 100000 -4001 Regular Salaries 88,900.00 3,822.72 28,543.84 60,356.16 0.00 60,356.16 67.89 10- 100000 -4002 Part-Time Salaries 40,500.00 1,359.00 9,433.14 31,066.86 0.00 31,066.86 76.70 10- 1000004003 Board Salaries 8,000.00 574.60 2,210.00 5,790.00 0.00 5,790.00 72.37 10- 100000 -4005 Overtime 4,700.00 0.00 533.06 4,166.94 0.00 4,166.94 88.65 10- 100000 -4040 Compensated Absences 1,600.00 0.00 0.00 1,600.00 0.00 1,600.00 100.00 10- 100000 -4100 Cafeteria Plan 11,600.00 479.40 3,661.02 7,938.98 0.00 7,938.98 68.43 10- 100000 -4105 Medicare - Employer 2,300.00 90.91 638.02 1,661.98 0.00 1,661.98 72.26 10- 100000 -4110 FICA - Employer 500.00 124.00 357.01 142.99 0.00 142.99 28.59 10-100000-4115 PERS - Employer 17,500.00 454.63 4,255.42 13,244.58 0.00 13,244.58 75.68 10- 100000 -4120 PERS - Employee 9,700.00 252.54 2,363.41 7,336.59 0.00 7,336.59 75.63 10- 100000 -4125 Deferred Medical - RHS 900.00 38.23 279.38 620.62 0.00 620.62 68.95 10- 1000004130 Benefits Admin Costs 300.00 4.50 154.31 145.69 0.00 145.69 48.56 10- 100000 -4135 Unemployment 0.00 0.00 0.00 0.00 0.00 0.00 0.00 10- 100000 -4140 Workers' Compensation 2,000.00 0.00 727.40 1,272.60 0.00 1,272.60 63.63 Salary & Benefits 188,500.00 7,200.53 53,156.01 135,343.99 0.00 135,343.99 71.80 E03 Professional Services 10- 100000 -4200 Professional Services 1,900.00 731.26 2,508.97 (608.97) 0.00 (608.97) (32.05) 10- 100000 -4205 District Manager 26,000.00 6,378.75 26,680.50 (680.50) 0.00 (680.50) (2.61) 10- 100000 -4210 Legal Services 33,500.00 2,476.99 11,015.69 22,484.31 0.00 22,484.31 67.11 10- 100000 -4220 Fiscal Services 35,890.00 1,598.80 4,449.20 31,440.80 0.00 31,440.80 87.60 10- 100000 -4225 Medical/Employment Services 100.00 0.00 0.00 100.00 0.00 100.00 100.00 10- 100000 -4300 Contract Services 4,900.00 0.00 208.69 4,691.31 0.00 4,691.31 95.74 10- 100000 -4320 Container Collection Costs 16,100.00 4,182.63 4,182.63 11,917.37 0.00 11,917.37 74.02 Professional Services 118,390.00 15,368.43 49,045.68 69,344.32 0.00 69,344.32 58.57 _+ � M E05 Recycling & Disposal ` 3 10- 100000 -4310 Trash Hauler 2,362,000.00 0.00 787,080.56 1,574,919.44 0.00 1,574,919.44 66.67 C 10- 1000004315 Recycling/Disposal 2,158,000.00 168,090.45 709,341.36 1,448,658.64 0.00 1,448,658.64 67.13 p >v <D GL - Expenses vs Budget ( 12/02/2009 - 10:57 AM) Page 1, Account Nut Description Budgeted Amount Period AmouliC YTD Amount YTD Var Encumbered Amt Available O.Vailable Recycling & Disposal 4,520,000.00 168,090.45 1,496,421.92 3,023,578.08 0.00 1023,578.08 66.8S E10 Other Contract Services 10- 100000 -4305 County Collection Fee 15,400.00 0.00 0.00 15,400.00 0.00 15,400.00 100.00 10- 100000 -4325 Election Costs 0.00 0.00 0.00 0.00 0.00 0.00 0.0C 10- 100000 -4330 Building Maintenance 1,450.00 112.11 620.81 829.19 0.00 829.19 57.18 10- 100000 -4335 Equipment Maintenance 2,670.00 105.01 1,808.18 861.82 0.00 861.82 32.27 Other Contract Services 19,520.00 217.12 2,428.99 17,091.01 0.00 17,091.01 87.55 E15 Materials & Supplies 10- 100000 -4400 Office Supplies 2,000.00 149.04 334.40 1,665.60 0.00 1,665.60 83.28 10- 100000 -4405 MultiMed/Blueprint/Copies /Sub 1,210.00 0.00 154.71 1,055.29 0.00 1,055.29 87.21 10- 100000 -4410 Postage 7,960.00 54.46 6,171.98 1,788.02 0.00 1,788.02 22.46 10- 100000 -4420 Public Info/Ed/Community Prom 15,725.00 216.47 14,526.59 1,198.41 0.00 1,198.41 7.62 10- 100000 -4425 Small Tools/Equipment 1,000.00 0.00 0.00 1,000.00 0.00 1,000.00 100.00 Materials & Supplies 27,895.00 419.97 21,187.68 6,707.32 0.00 6,707.32 24.04 E20 Professional Development 10- 1000004500 Prof Membership /Dues 9,310.00 286.90 5,818.40 3,491.60 0.00 3,491.60 37.50 10- 100000 -4505 Staff Development 1,030.00 27.50 412.49 617.51 0.00 617.51 59.95 10- 100000 -4510 Travel/Meals/Lodging 2,390.00 79.82 647.15 1,742.85 0.00 1,742.85 72.92 10- 100000 -4520 Mileage Reimbursement 1,500.00 0.00 742.22 757.78 0.00 757.78 50.51 Professional Development 14,230.00 394.22 7,620.26 6,609.74 0.00 6,609.74 46.44 E25 Liability Insurance 10- 100000 -4550 Liability Insurance 6,500.00 0.00 5,751.75 748.25 0.00 748.25 11.51 Liability Insurance 6,500.00 0.00 5,751.75 748.25 0.00 748.25 11.51 E30 Utilities 10- 100000 -4600 Telephone 750.00 61.80 271.41 478.59 0.00 478.59 63.81 10- 100000 -4605 Cellular Service 650.00 88.60 226.25 423.75 0.00 423.75 65.19 10- 100000 -4610 Gas - Building 75.00 1.52 5.86 69.14 0.00 69.14 92.18 10- 100000 -4615 Water - Building 200.00 19.10 45.35 154.65 0.00 154.65 77.32 10- 100000 -4620 Electric - Building 900.00 62.32 354.21 545.79 0.00 545.79 60.64 Utilities 2,575.00 233.34 903.08 1,671.92 0.00 1,671.92 64.92 E40 Fixed Assets GL - Expenses vs Budget ( 12/02/2009 - 10:57 AM) Page 2 Account Nuor Description Budgeted Amount Period Amoo YTD Amount YTD Var Encumbered Amt Available .0vailable 10- 100000 -4700 Depreciation 0.00 0.00 0.00 0.00 0.00 0.00 0.00 10- 100000 -4750 Gain /Loss Disposal of Asset 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Fixed Assets 0.00 0.00 0.00 0.00 0.00 0.00 0.00 E45 Debt Service 10- 100000 -4800 Principal Payment 0.00 0.00 0.00 0.00 0.00 0.00 0.00 10- 100000 -4850 Interest Payment 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Debt Service 0.00 0.00 0.00 0.00 0.00 0.00 0.00 E50 Other Financing Uses 10- 100000 -4900 Other Financing Uses 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Other Financing Uses 0.00 0.00 0.00 0.00 0.00 0.00 0.00 E55 Non Operating - Other 10- 100000 -4950 Non - Operating Expense 0.00 0.00 0.00 0.00 0.00 0.00 0.00 10-100000-4990 Contingency 125,000.00 0.00 0.00 125,000.00 0.00 125.000.00 100.00 Non Operating - Other 125,000.00 0.00 0.00 125,000.00 0.00 125,000.00 100.00 10- 100000 Totals: 5,022,610.00 191,924.06 1,636,515.37 3,386,094.63 0.00 3,386,094.63 67.41 10- 100001 Sharps Program E60 Special Programs 10- 100001 -4300 Sharps Program 24,000.00 894.07 12,148.28 11,851.72 0.00 11,851.72 49.38 Special Programs 24,000.00 894.07 12,148.28 11,851.72 0.00 11,851.72 49.38 10- 10000 1 Totals: 24,000.00 894.07 12,148.28 11,851.72 0.00 11,851.72 49.38 10- 100002 Household Hazardous Waste E60 Special Programs 10- 100002 -4300 Household Hazardous Waste 25,000.00 2,806.55 12,769.38 12,230.62 0.00 12,230.62 48.92 Special Programs 25,000.00 2,806.55 12,769.38 12,230.62 0.00 12,230.62 48.92 GL - Expenses vs Budget ( 12/02/2009 - 10:57 AM ) Page 3 Account Nufr Description Budgeted Amount Period Amof YTD Amount YTD Var Encumbered Amt Available Ovailable GL - Expenses vs Budget ( 12/02/2009 - 10:57 AM ) 0.00 10- 100002 Totals: 25,000.00 2,806.55 12,769.38 12,230.62 10- 100003 Telephone Book Recycling 87.24 0.00 14,831.22 87.24 E60 Special Programs 100.00 0.00 5,000.00 100.00 10- 100003 -4420 Telephone Bk Recycling Progra 17,000.00 2,168.78 2,168.78 14,831.22 0.00 Special Programs 17,000.00 2,168.78 2,168.78 14,831.22 0.00 10- 100003 Totals: 17,000.00 2,168.78 2,168.78 14,831.22 10- 100004 Large Item Pick -up 100.00 E60 Special Programs 10- 1000044310 Anti- scavenging 5,000.00 0.00 0.00 5,000.00 Special Programs 5,000.00 0.00 0.00 5,000.00 10- 100004 Totals: 5,000.00 0.00 0.00 5,000.00 10- 100005 Used Tire Roundup E60 Special Programs 10- 100005 -4300 Used Tire Roundup 1,200.00 324.60 324.60 875.40 Special Programs 1,200.00 324.60 324.60 875.40 10- 100005 Totals: 1,200.00 324.60 324.60 875.40 10- 100008 Educational Tours E60 Special Programs 10- 100008 -4420 Educational Tours 2,500.00 0.00 0.00 2,500.00 Special Programs 2,500.00 0.00 0.00 2,500.00 10- 100008 Totals: 2,500.00 0.00 0.00 2,500.00 GL - Expenses vs Budget ( 12/02/2009 - 10:57 AM ) 0.00 12,230.62 48.92 0.00 14,831.22 87.24 0.00 14,831.22 87.24 0.00 14,831.22 87.24 0.00 5,000.00 100.00 0.00 5,000.00 100.00 0.00 5,000.00 100.00 0.00 875.40 72.95 0.00 875.40 72.95 0.00 875.40 72.95 0.00 2,500.00 100.00 0.00 2,500.00 100.00 0.00 2,500.00 100.00 Page 4 Account Nut Description Budgeted Amount Period Amou'Il'r YTD Amount YTD Var Encumbered Amt Available °lovailable 10 Totals: 5,097,310.00 198,118.06 1,663,926.41 3,433,383.59 0.00 3,433,383.59 67.35 20 Liquid Waste Fund 20- 200000 Liquid Administration E01 Salary & Benefits 20- 200000 -4001 Regular Salaries 470,900.00 34,404.41 178,637.32 292,262.68 0.00 292,262.68 62.06 20- 200000 -4002 Part-Time Salaries 4,500.00 151.00 4,623.06 (123.06) 0.00 (123.06) (2.73) 20- 200000 -4003 Board Salaries 71,700.00 5,171.40 19,890.00 51,810.00 0.00 51,810.00 72.25 20- 200000 -4005 Overtime 30,900.00 0.00 4,797.72 26,102.28 0.00 26,102.28 84.47 20- 2000004040 Compensated Absences 8,000.00 0.00 0.00 8,000.00 0.00 8,000.00 100.00 20- 2000004100 Cafeteria Plan 65,200.00 4,314.60 23,009.60 42,190.40 0.00 42,190.40 64.70 20- 2000004105 Medicare - Employer 9,200.00 635.00 3,272.03 5,927.97 0.00 5,927.97 64.43 20- 2000004110 FICA - Employer 4,500.00 330.45 1,479.29 3,020.71 0.00 3,020.71 67.12 20-2000004115 PERS - Employer 64,200.00 4,615.20 24,904.46 39,295.54 0.00 39,295.54 61.20 20- 2000004120 PERS - Employee 35,700.00 2,273.01 12,242.46 23,457.54 0.00 23,457.54 65.70 20- 200000 -4125 Deferred Medical - RHS 4,800.00 344.01 1,739.97 3,060.03 0.00 3,060.03 63.75 20- 2000004130 Benefits Admin Costs 1,900.00 40.51 1,388.41 511.59 0.00 511.59 26.92 20- 200000 -4135 Unemployment 0.00 0.00 0.00 0.00 0.00 0.00 0.00 20- 200000 -4140 Workers' Compensation 4,000.00 0.00 1,382.06 2,617.94 0.00 2,617.94 65.44 Salary & Benefits 775,500.00 52,279.59 277,366.38 498,133.62 0.00 498,133.62 64.23 E03 Professional Services 20- 200000 -4200 Professional Services 27,100.00 •6,581.24 22,580.51 4,519.49 0.00 4,519.49 16.67 20- 200000 -4205 District Manager 51,000.00 11,846.25 49,549.50 1,450.50 0.00 1,450.50 2.84 20-200000-4210 Legal Services 80,000.00 8,364.91 41,492.41 38,507.59 0.00 38,507.59 48.13 20- 200000 -4215 Engineering/Architectual Sery 18,000.00 7,431.25 29,821.50 (11,821.50) 0.00 (11,821.50) (65.67) 20- 2000004216 Plan Ck /Inspection- Inside 150,000.00 7,191.50 30,64275 119,352.25 0.00 119,352.25 79.56 20- 2000004217 Plan Ck/Inspection- Outside 10,000.00 386.00 5,269.75 4,730.25 0.00 4,730.25 47.30 20- 2000004218 Plan Ck/Inspection -Swr Lateral 40,000.00 2,175.25 14,066.50 25,933.50 0.00 25,933.50 64.83 20- 200000 -4220 Fiscal Services 66,580.00 2,969.20 8,262.80 58,317.20 0.00 58,317.20 87.59 20- 200000 -4225 Medical/Employment Services 500.00 0.00 0.00 500.00 0.00 500.00 100.00 20- 200000 -4300 Contract Services 11,100.00 168.00 1,453.31 9,646.69 0.00 9,646.69 86.90 Professional Services 454,280.00 47,113.60 203,144.03 251,135.97 0.00 251,135.97 55.28 E10 Other Contract Services 20- 200000 -4305 County Collection Fee 15,000.00 0.00 0.00 15,000.00 0.00 15,000.00 100.00 20- 2000004325 Election Costs 0.00 0.00 0.00 0.00 0.00 0.00 0.00 20- 200000 -4330 Building Maintenance 13,050.00 1,008.89 5,587.03 7,462.97 0.00 7,462.97 57.18 20- 2000004335 Equipment Maintenance 24,030.00 2,504.50 17,832.47 6,197.53 0.00 6,197.53 25.79 Other Contract Services 52,080.00 3,513.39 23,419.50 28,660.50 0.00 28,660.50 55.03 GL - Expenses vs Budget ( 12/02/2009 - 10:57 AM ) Page 5 Account Num eer Description Budgeted Amount Period Amoue YTD Amount YTD Var Encumbered Amt Available *Vailable E15 Materials & Supplies 20- 200000 -4400 Office Supplies 16,000.00 1,341.54 3,009.65 12,990.35 0.00 12,990.35 81.19 20- 200000 -4405 MultiMed/Blueprints /Copies /Su 5,840.00 32.63 1,464.32 4,375.68 0.00 4,375.68 74.92 20- 200000 -4410 Postage 15,640.00 490.13 1,566.70 14,073.30 0.00 14,073.30 89.98 20- 200000 -4420 Public Info /Ed/Community Prom 18,375.00 555.36 1,303.49 17,071.51 0.00 17,071.51 92.90 20- 200000 -4425 Small Tools /Equipment 2,000.00 0.00 0.00 2,000.00 0.00 2,000.00 100.00 Materials & Supplies 57,855.00 2,419.66 7,344.16 50,510.84 0.00 50,510.84 87.30 E20 Professional Development 20- 200000 -4500 Prof Membership /Dues 36,360.00 2,714.10 12,530.86 23,829.14 0.00 23,829.14 65.53 20- 200000 -4505 Staff Development 9,270.00 247.50 3,222.26 6,047.74 0.00 6,047.74 65.24 20- 200000 -4510 Travel/Meals /Lodging 36,110.00 718.23 8,463.20 27,646.80 0.00 27,646.80 76.56 20- 200000 -4520 Mileage Reimbursement 250.00 0.00 135.78 114.22 0.00 114.22 45.68 Professional Development 81,990.00 3,679.83 24,352.10 57,637.90 0.00 57,637.90 70.29 E25 Liability Insurance 20- 200000 -4550 Liability Insurance 56,000.00 0.00 49,401.13 6,598.87 0.00 6,598.87 1 1.78 Liability Insurance 56,000.00 0.00 49,401.13 6,598.87 0.00 6,598.87 11.78 E30 Utilities 20- 200000 -4600 Telephone 6,500.00 556.23 2,442.82 4,057.18 0.00 4,057.18 62.41 20- 200000 -4605 Cellular Service 9,500.00 428.28 1,987.22 7,512.78 0.00 7,512.78 79.08 20- 200000 -4610 Gas - Building 500.00 13.63 52.74 447.26 0.00 447.26 89.45 20- 200000 -4615 Water - Building 2,000.00 171.90 408.15 1,591.85 0.00 1,591.85 79.59 20- 2000004620 Electric - Building 7,000.00 560.86 3,187.85 3,812.15 0.00 3,812.15 54.45 Utilities 25,500.00 1,730.90 8,078.78 17,421.22 0.00 17,421.22 68.31 E40 Fixed Assets 20- 200000 -4700 Depreciation 0.00 0.00 0.00 0.00 0.00 0.00 0.00 20- 200000 -4750 G/L On Disposal of Fixed Asset 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Fixed Assets 0.00 0.00 0.00 0.00 0.00 0.00 0.00 E50 Other Financing Uses 20- 200000 -4900 Other Financing Uses 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Other Financing Uses 0.00 0.00 0.00 0.00 0.00 0.00 0.00 E55 Non Operating - Other GL - Expenses vs Budget ( 12/02/2009 - 10:57 AM ) Page 6 Account NuAr 0.00 8,755.44 1,244.56 0.00 1,244.56 °iOvailable 10,000.00 Description Budgeted Amount Period Amout YTD Amount YTD Var Encumbered Amt Available 20- 200000 -4950 Non Operating Expense 0.00 0.00 0.00 0.00 0.00 0.00 0.00 20- 200000 -4990 Contingency 0.00 0.00 0.00 0.00 0.00 0.00 0.00 20- 200000 -4995 Transfer Out 463,790.00 0.00 0.00 463,790.00 0.00 463,790.00 100.00 20- 200001 E25 20- 200001 -4550 E41 20- 200001 -4001 20- 200001 -4002 20- 200001 -4005 20- 200001 -4040 20- 200001 -4100 20- 200001 -4105 20-200001-4115 20-200001-4120 20- 200001 -4125 20- 200001 -4130 20- 200001 -4135 20- 200001 -4140 Non Operating - Other 20- 200000 Totals: Sewer Maint Liability Insurance Swr Liability Insurance Liability Insurance Sewer Maint - Salary/Benefit Swr Maint - Regular Salaries Swr Maint - PT Salaries Swr Maint - Overtime Compensated Absences Swr Maint - Cafeteria Plan Swr Maint - Medicare ER Swr Maint - PERS ER Swr Maint - PERS EE Swr Maint - Def Medical RHS Benefit Administration Swr Maint - Unemployment Swr Maint - Workers Comp 463,790.00 1,966,995.00 0.00 0.00 463,790.00 0.00 463,790.00 100.00 110,736.97 593,106.08 1,373,888.92 0.00 1,373,888.92 69.84 10,000.00 0.00 8,755.44 1,244.56 0.00 1,244.56 12.44 10,000.00 0.00 8,755.44 1,244.56 0.00 1,244.56 12.44 187,600.00 15,621.28 75,396.01 112,203.99 0.00 112,203.99 59.81 0.00 0.00 0.00 0.00 0.00 0.00 0.00 20,300.00 2,001.25 7,298.92 13,001.08 0.00 13,001.08 64.04 3,700.00 0.00 0.00 3,700.00 0.00 3,700.00 100.00 28,800.00 2,397.00 11,193.99 17,606.01 0.00 17,606.01 61.13 3,300.00 269.43 1,261.03 2,038.97 0.00 2,038.97 61.78 25,300.00 1,970.04 10,185.11 15,114.89 0.00 15,114.89 59.74 14,100.00 986.64 5,100.93 8,999.07 0.00 8,999.07 63.82 1,900.00 140.96 728.76 1,171.24 0.00 1,171.24 61.64 500.00 0.00 74.34 425.66 0.00 425.66 85.13 0.00 0.00 0.00 0.00 0.00 0.00 0.00 14,700.00 0.00 5,164.54 9,535.46 0.00 9,535.46 64.86 GL - Expenses vs Budget ( 12/02/2009 - 10:57 AM ) Page 7 Sewer Maint - Salary/Benefit 300,200.00 23,386.60 1 16,403.63 183,796.37 0.00 183,796.37 61.22 E42 Sewer Maint Operations 20- 200001 -4300 Sewer Maint- Claims 0.00 0.00 0.00 0.00 0.00 0.00 0.00 20- 200001 -4305 Sewer Maint -Pump Stn Contract 100,000.00 1,917.14 7,381.26 92,618.74 0.00 92,618.74 92.61 20- 200001 -4320 Sewer Maint -Sewer Line Maint 275,000.00 11,400.00 11,400.00 263,600.00 0.00 263,600.00 95.85 20- 2000014335 Sewer Maint - Equipment Maint 75,000.00 7,001.28 18,985.61 56,014.39 0.00 56,014.39 74.68 20- 200001 -4350 Sewer Maint - Property Lease 0.00 0.00 0.00 0.00 0.00 0.00 0.00 20- 200001 -4359 Sewer Maint -Sewer Line Tele 25,000.00 0.00 0.00 25,000.00 0.00 25,000.00 100.00 20- 200001 4380 Sewer Maint -FOG Prog Contract 100,000.00 8,248.51 24,643.16 75,356.84 0.00 75,356.84 75.35 20- 200001 -4405 Sewer Maint- MultiMed/Blueprin 0.00 0.00 0.00 0.00 0.00 0.00 0.00 20-200001-4425 Sewer Maint-Small Tools /Eq 40,000.00 187.08 1,851.74 38,148.26 0.00 38,148.26 95.37 20- 200001 -4430 Sewer Maint- Materiat/Supplies 40,000.00 1,519.74 7,972.93 32,027.07 0.00 32,027.07 80.06 20- 200001 -4505 Sewer Maint-Staff Development 5,400.00 358.00 358.00 5,042.00 0.00 5,042.00 93.37 20- 200001 -4510 Sewer Maint- Travel/Meals 500.00 50.00 50.00 450.00 0.00 450.00 90.00 20- 200001 -4625 Sewer Maint- Water Pumps 4,000.00 98.50 375.74 3,624.26 0.00 3,624.26 90.60 GL - Expenses vs Budget ( 12/02/2009 - 10:57 AM ) Page 7 YTD Amount YTD Var Encumbered Amt Available Account Nut Description Budgeted Amount Period Amouut %Available 20- 200456 Earthquake/Major Emer Swr Rep E65 Capital Improvement Program 20- 200456 -4300 Earthquake /Emergency -Contr Sv 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Capital Improvement Program 0.00 0.00 0.00 0.00 0.00 0.00 0.00 20- 200456 Totals: 0.00 0.00 0.00 0.00 0.00 0.00 0.00 20- 200459 Televising Swr Lines E65 Capital Improvement Program 20- 2004594300 Televising Swr#159 -Contr Svc 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Capital Improvement Program 0.00 0.00 0.00 0.00 0.00 0.00 0.00 20- 200459 Totals: 0.00 0.00 0.00 0.00 0.00 0.00 0.00 20- 200464 Misc. Swr Work/Manhole Adj. E65 Capital Improvement Program 20- 20046413300 Misc Swr Wk#164 -Cont Svc 279,600.00 2,908.45 61,209.18 218,390.82 6,216.00 212,174.82 75.88 Capital Improvement Program 279,600.00 2,908.45 61,209.18 218,390.82 6,216.00 212,174.82 75.88 20- 200464 Totals: 279,600.00 2,908.45 61,209.18 218,390.82 6,216.00 212,174.82 75.88 20- 200468 Tustin Pump Sm Remodel E65 Capital Improvement Program 20- 200468 -4300 Irvine/Tustin Pump Stn #168 -Con 4,443.00 0.00 0.00 4,443.00 0.00 4,443.00 100.00 Capital Improvement Program 4,443.00 0.00 0.00 4,443.00 0.00 4,443.00 100.00 20- 200468 Totals: 4,443.00 0.00 0.00 4,443.00 0.00 4,443.00 100.00 20- 200470 Emerg Response Plan Pump Stn E65 Capital Improvement Program 20- 200470 -4300 Emerg Pump Plan -Contr Svc 11,280.00 0.00 5,080.00 6,200.00 0.00 6,200.00 54.96 Page 9 GL - Expenses vs Budget ( 12/02/2009 - 10:57 AM ) GL - Expenses vs Budget ( 12/02/2009 - 10:57 AM ) Page 10 Account Num r Description Budgeted Amount Period AmoUV YTD Amount YTD Var Encumbered Amt Available %9ailable Capital Improvement Program 0.00 6,200.00 0.00 54.96 5,080.00 6,200.00 1 1,280.00 20- 200470 Totals: 11,280.00 0.00 5,080.00 6,200.00 0.00 6,200.00 54.96 20- 200471 Irvine PS Free Main # 171 E65 Capital Improvement Program 20- 200471 -4300 Irvine PS Frce Main #171 -Contr 721,122.00 0.00 0.00 721,122.00 0.00 721,122.00 100.00 Capital Improvement Program 721,122.00 0.00 0.00 721,122.00 0.00 721,122.00 100.00 20- 200471 Totals: 721,122.00 0.00 0.00 721,122.00 0.00 721,122.00 100.00 20- 200575 OCSD Grant E65 Capital Improvement Program 20- 200575 -4300 OCSD Grant #175 - Cont Svc 10,000.00 285.08 2,402.58 7,597.42 0.00 7,597.42 75.97 Capital Improvement Program 10,000.00 285.08 2,402.58 7,597.42 0.00 7,597.42 75.97 20- 200575 Totals: 10,000.00 285.08 2,402.58 7,597.42 0.00 7,597.42 75.97 20- 200601 Westside Abandonment #101 E65 Capital Improvement Program 20- 200601 -4300 Westside Aband# 10 1 -Cont Svc 749,941.00 0.00 0.00 749,941.00 0.00 749,941.00 100.00 Capital Improvement Program 749,941.00 0.00 0.00 749,941.00 0.00 749,941.00 100.00 20- 200601 Totals: 749,941.00 0.00 0.00 749,941.00 0.00 749,941.00 100.00 20- 200678 Replace Sewer Bypass #178 E65 Capital Improvement Program 20- 200678 -4300 Rep Swr Bypass# 178 -Contr Svc 75,000.00 0.00 0.00 75,000.00 0.00 75,000.00 100.00 Capital Improvement Program 75,000.00 0.00 0.00 75,000.00 0.00 75,000.00 100.00 GL - Expenses vs Budget ( 12/02/2009 - 10:57 AM ) Page 10 Account Nus Description Budgeted Amount Period AmouO YTD Amount YTD Var Encumbered Amt Available ° /I.Vailable GL - Expenses vs Budget ( 12/02/2009 - 10:57 AM ) 0.00 20- 200678 Totals: 75,000.00 0.00 0.00 75,000.00 20- 200679 Building/Grounds Fund #179 62.35 0.00 2,340.34 62.35 E65 Capital Improvement Program 0.00 0.00 0.00 0.00 20- 200679 -4300 Bld/Grds Fund #179 -Contr Svc 3,753.00 0.00 1,412.66 2,340.34 0.00 Capital Improvement Program 3,753.00 0.00 1,412.66 2,340.34 0.00 20- 200679 Totals: 3,753.00 0.00 1,412.66 2,340.34 20- 200780 Fog #180 86.07 E65 Capital Improvement Program 20- 200780 -4300 Fog Program #180 - Contract Svc 0.00 0.00 0.00 0.00 Capital Improvement Program 0.00 0.00 0.00 0.00 20- 200780 Totals: 0.00 0.00 0.00 0.00 20- 200882 Analysis of CCTV Results #182 E65 Capital Improvement Program 20- 200882 -4300 Analysis of CCTV Results #182 125,000.00 14,322.50 54,437.26 70,562.74 Capital Improvement Program 125,000.00 14,322.50 54,437.26 70,562.74 20- 200882 Totals: 125,000.00 14,322.50 54,437.26 70,562.74 20- 200883 System Wide Repair Prog #183 E65 Capital Improvement Program 20- 200883 -4300 Systm Wide Repair Program #18 1,035,223.00 88,111.10 144,181.80 891,041.20 Capital Improvement Program 1,035,223.00 88,11.1.10 144,181.80 891,041.20 20- 200883 Totals: 1,035223.00 88,111.10 144,181.80 891,041.20 GL - Expenses vs Budget ( 12/02/2009 - 10:57 AM ) 0.00 75,000.00 100.00 0.00 2,340.34 62.35 0.00 2,340.34 62.35 0.00 2,340.34 62.35 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 70,562.74 56.45 0.00 70,562.74 56.45 0.00 70,562.74 56.45 0.00 891,041.20 86.07 0.00 891,041.20 86.07 0.00 891,041.20 86.07 Page 11 MAP Description Budgeted YTD Var Encumbered Available A.ailable Account Amount Period Amou* Amount YTD Amt 20- 200886 Sewer Lateral Program #186 E65 Capital Improvement Program 20- 200886 -4300 Sewer Lateral Program #186 182,205.00 10,552.93 65,957.34 116,247.66 0.00 116,247.66 63.80 Capital Improvement Program 182,205.00 10,552.93 65,957.34 116,247.66 0.00 116,247.66 63.80 20- 200886 Totals: 182,205.00 10,552.93 65,957.34 116,247.66 0.00 116,247.66 63.80 20- 200888 GIS System #188 E65 Capital Improvement Program 20- 2008884300 GIS System #188 Contr Svc 194,875.00 0.00 0.00 194,875.00 0.00 194,875.00 100.00 Capital Improvement Program 194,875.00 0.00 0.00 194,875.00 0.00 194,875.00 100.00 20- 200888 Totals: 194,875.00 0.00 0.00 194,875.00 0.00 194,875.00 100.00 20 Totals: 7,734,031.00 537,817.53 1,489,240.83 6,244,790.17 111,286.56 6,133,503.61 79.30 21 Sewer Construction Fund 21- 200000 Liquid Administration E55 Non Operating - Other 21- 200000 -4995 Transfer Out 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Non Operating - Other 0.00 0.00 0.00 0.00 0.00 0.00 0.00 21- 200000 Totals: 0.00 0.00 0.00 0.00 0.00 0.00 0.00 21 Totals: 0.00 0.00 0.00 0.00 0.00 0.00 0.00 30 Facilities Revolving Fund 30- 200887 District Yard E65 Capital Improvement Program 30- 200887 -4300 District Yard 2,505,349.00 103,458.27 172,817.99 2,332,531.01 0.00 2,332,531.01 93.10 GL - Expenses vs Budget ( 12/02/2009 - 10:57 AM) Page 12 Account Number Description Budgeted Amount Period Amouitf YTD Amount YTD Var Encumbered Amt Available A.Vailable Capital Improvement Program 2,505,349.00 103,458.27 172,817.99 2,332,531.01 0.00 2,332,531.01 93.10 30- 200887 Totals: 2,505,349.00 103,458.27 172,817.99 2,332,531.01 0.00 2,332,531.01 93.10 30 Totals: Report Totals: GL - Expenses vs Budget ( 12/02/2009 - 10:57 AM) 2,505,349.00 103,458.27 172,817.99 2,332,531.01 0.00 2,332,531.01 93.10 fKe& F- �_ A$ T. ZATA� •Y(lYI 61.i I`rfivl i[•yiiiWA -I Page 13 • Meeting Date I Item Numbe 12/17/09 1 V1. 15 COST,X MESA SANr7A�,� J�zS7�C�' Memorandum To: Board of Directors ... an Independent Special District From: Marc Davis, Treasurer /Director of Financ >, /G Date: December 7, 2009 Subject: Treasurer's Report for the Month of November 2009 Attached is the Treasurer's Report for the month of November 2009. As required by the District's Statement of Investment Policy, the Treasurer's report delineates all investment activity during the month. This report lists the types of securities held in the District's portfolio, the institutions from which the securities were purchased, maturity dates and interest rates as of November 30, 2009.. The District's investments are in compliance with the Statement of Investment Policy adopted by the Board at the July 23, 2009 regular meeting, as well as the California Government Code. The market values in this report were provided by our third party custodian, Bank of New York, except for the Local Agency Investment Fund (LAIF). The market value of LAIF was provided by the State Treasurer's Office. It does not represent the value of the underlying securities within the pool, but rather the par or cost amount, which is the amount the District is entitled to withdraw. This reporting practice is consistent with industry standard practices for similar funds. The weighted average stated rate of return (current yield) for the District's investment portfolio as of November 30, 2009, was 1.665 %. The yield to maturity of the portfolio was 1.663 %. The District's weighted average interest rate was 105 basis points (1.054 %) above the daily effective yield of LAIF, which was 0.611 % as of November 30, 2009. The weighted average number of days to maturity for the District's total portfolio was 568 days (1.56 years). The average duration of the underlying securities in LAIF as of November 30, 2009, which is the most current information available, was 232 days. Protecting our community's health 6y providing solid waste and sewer collection services. crosdca.gov 1 • is Compliance Reporting The District's investment portfolio is in compliance with its liquidity limitations, which requires that a minimum of 20% of the portfolio must mature within one year. The percentage of the portfolio maturing in less than one year as of November 30, 2009 was 56.07 %. As of November 30, 2009, the District has adequate operating reserves necessary to meet its obligations for the next six months. 2 COSTA MESA SANITARY DISTRICT Treasurer's Report of Pooled Cash and Investments as of November 30, 2009 CMSD Solid Waste Activities CMSD Liquid Waste Activities Total Pooled Cash & Investments • Marcus D. Davis Date Treasurer /Director of Finance 3 Book Balance $ 148,879.10 148, 879.10 Cost $ 5,908,882.73 527,321.81 5,000,000.00 11.436.204.54 $ 11,585,083.64 $ 2,925,989.54 8,659,094.10 $ 11,585,083.64 Deposits Outstanding Active Accounts Bank Balance In Transits Checks Bank of America $ 152,389.32 - 3,510.22 Reconciling Items - - - Total Active Accounts 152,389.32 - 3,510.22 Market Adjustment Investments Market Value Increase Decrease Local Agency Investment Fund $ 5,908,882.73 - Money Market/Sweep Account 527,321.81 - Federal Agency Securities 5,042,022.50 - 42,022.50 Total Investments 11,478,227.04 - 42,022.50 Total Pooled Cash & Investments $ 11,630,616.36 $ - $ 45,532.72 Costa Mesa Sanitary District Pooled Cash and Investments by Fund as of November 30, 2009 CMSD Solid Waste Activities CMSD Liquid Waste Activities Total Pooled Cash & Investments • Marcus D. Davis Date Treasurer /Director of Finance 3 Book Balance $ 148,879.10 148, 879.10 Cost $ 5,908,882.73 527,321.81 5,000,000.00 11.436.204.54 $ 11,585,083.64 $ 2,925,989.54 8,659,094.10 $ 11,585,083.64 COSTA MESA SANITARY DISTRICT Investment Activity Summary as of November 30, 2009 Total investments outstanding as of October 31, 2009 Additions: Gain on Sale of Investment: Investment Purchases: Deductions: Investment Maturity /Sale Proceeds: Loss on Sale of Investment: Investments Called: Net increase (decrease) in Sweep Account 0 Net increase (decrease) in LAIF • Total investments outstanding as of November 30, 2009 4 $ 10, 081,192.58 11.96 1,355,000.00 $ 11,436,204.54 COSTA MESA SAIaITARY DISTRICT Investment and Investment Earnings as of November 30, 2009 "Represents the LAIF daily rate at 11/30/09 5 • Comments Interest CUSIP Purchase Maturity Coupon Investment Earned at Number Investment Date Date Rate Cost 11/30/09 n/a Local Agency Investment Fund n/a n/a 0.611% $ 5,908,882.73 n/a ** n/a Bank of New York -Sweep Acct n/a n/a 0.010% 527,321.81 n/a 3133XRGZ7 Federal Home Loan Bank 06/24/08 06/24/11 3.550% 1,000,000.00 15,481.94 3133XSWG9 Federal Home Loan Bank 02/05/09 02/05/14 2.875% 1,000,000.00 8,263.88 3133XT2W5 Federal Home Loan Bank 02/26/09 02/26/13 3.050% 1,000,000.00 8,048.61 3133XUY56 Federal Home Loan Bank 10/09/09 10/09/13 2.700% 1,000,000.00 3,900.00 3128X9HW3 Federal Home Loan Mortgage 10/28/09 10/28/14 3.250% 1,000,000.00 2,979.16 $ 11,436,204.54 $ 38,673.59 "Represents the LAIF daily rate at 11/30/09 5 • Comments .7 • • COSTA MESA SANITARY DISTRICT Summary of Policy Limitations as of November 30, 2009 Description U.S. Treasury Bills U.S. Treasury Notes Federal Agency Issues: FICB FLB FHLB FHLMC FNMA FFCB Other Banker's Acceptances Certificates of Deposit Negotiable Certificates of Deposits Commercial Paper Medium Term Corporate Notes LAW (Local Agency Investment Fund) Shares of Benefical Interest Money Market /Mutual Funds (Sweep Acct) Total • of portfolio maturing under one year • of portfolio maturing over one year Current % of Market Value 11/30/09 Maximum % 0.00% UNLIMITED 0.00% UNLIMITED 0.00% UNLIMITED 0.00% UNLIMITED 35.18% UNLIMITED 8.75% UNLIMITED 0.00% UNLIMITED 0.00% UNLIMITED 0.00% UNLIMITED 0.00% 25%(1) 0.00% 25% 0.00% 25%(1) 0.00% 25%(1) 0.00% 20%(1) 51.48% 40,000,000.00 0.00% 20% 4.59% 10% per fund (2) 100.00% 56.07% no less than 20% 43.93% 100.00% (1) Further limited to 10% in any single issuer (2) Also limited to 20% in total. *These securities are not considered for purchases: SBA, GNMA, TVA and SALLIEMAE n — Represents the LAIF daily rate at 11/30/09 7 COSTA MESA SANITARY DISTRICT Schedule of Investments by Instrument Type as of November 30, 2009 Purchase Maturity Coupon Investment % of Market % of Description Broker /Dealer Date Date Rate Cost Portfolio Value Portfolio Comments State Treasurer's Pool LAIF n/a Continuous 0.611% ** $ 5,908,882.73 $ 5,908,882.73 POOL 5,908,882.73 51.67% 5,908,882.73 51.48% Money Market Mutual Fund Bank of New York n/a Continuous 0.010% 527,321.81 527,321.81 SWEEP 527,321.81 4.61% 527,321.81 4.59% Federal Home Loan Mortgage Union Banc 10/28/09 10/28/14 3.250% 1,000,000.00 1,004,210.00 FHLMC 1,000,000.00 8.74% 1,004,210.00 8.75% Federal Home Loan Notes & Bonds Morgan Stanley 06/24/08 06/24/11 3.550% 1,000,000.00 1,018,750.00 FHLB Federal Home Loan Notes & Bonds Union Banc 02/05/09 02/05/14 2.875% 1,000,000.00 1,004,687.50 FHLB Federal Home Loan Notes & Bonds Union Banc 02/26/09 02/26/13 3.050% 1,000,000.00 1,006,250.00 FHLB Federal Home Loan Notes & Bonds Union Banc 10/09/09 10/09/13 2700% 1,000,000.00 1,008,125.00 FHLB 4,000,000.00 34.98% 4,037,812.50 35.18% Total Investments $ 11,436,204.54 100.00% $ 11,478,227.04 100.00% — Represents the LAIF daily rate at 11/30/09 7 a Broker /Dealer Local Agency Investment Fund Bank of New York Morgan Stanley Union Banc Union Banc Union Banc Union Banc Total Investment Portfolio Total Portfolio Weighted Avg Interest Rate Weighted Avg Yield to Maturity Weighted Avg Days to Maturity 0 9 COSTA MESA SANITARY DISTRICT Investment Portfolio as of November 30, 2009 Investment Purchase Maturity Days to Coupon Yield to Investment Type Date Date Maturity Rate Maturity Cost Pool 1 0.611% ** 0.611% $ 5,908,882.73 Sweep 1 0.010% 0.010% 527,321.81 FHLB 06/24/08 06124/11 571 3.550% 3.550% 1,000,000.00 FHLB 02/05/09 02/05/14 1,528 2.875% 2.875% 1,000,000.00 FHLB 02/26/09 02/26/13 1,184 3.050% 3.050% 1,000,000.00 FHLB 10/09/09 10/09/13 1,409 2.700% 2.700% 1,000,000.00 FHLMC 10/28/09 10/28/14 1,793 3.250% 3.224% 1,000,000.00 *"Represents the LAIF daily rate at 11/30/09 1.665% 1.663% 568 Days 1.56 Years 0 $ 11,436,204.54 0 0 9 COSTA MESA SANITARY DISTRICT For all Maturities with Market Values as of November 30, 2009 * *Represents the LAIF daily rate at 11/30/09 7 Net Purchase Maturity Intuition Investment Coupon Investment Market Accrued Gain /(Loss) Date Date Broker /Dealer Type Par Rate Cost Value Interest If Sold n/a Continuous LAIF POOL $ 5,908,882.73 0.611% "' 5,908,882.73 5,908,882.73 - - n/a Continuous Bank of New York SWEEP 527,321.81 0.010% 527,321.81 527,321.81 - - 06/24/08 06/24/11 Morgan Stanley FHLB 1,000,000.00 3.550% 1,000,000.00 1,018,750.00 15,481.94 18,750.00 02/05/09 02/05/14 Union Banc FHLB 1,000,000.00 2.875% 1,000,000.00 1,004,687.50 8,263.88 4,687.50 02/26/09 02/26/13 Union Banc FHLB 1,000,000.00 3.050% 1,000,000.00 1,006,250.00 8,048.61 6,250.00 10/09/09 10/09/13 Union Banc FHLB 1,000,000.00 2.700% 1,000,000.00 1,008,125.00 3,900.00 8,125.00 10/28/09 10/28/14 Union Banc FHLMC 1,000,000.00 3.250% 1,000,000.00 1,004,210.00 2,979.16 4,210.00 Total Investments $ 11,436,204.54 11,436,204.54 11,478,227.04 38,673.59 42,022.50 * *Represents the LAIF daily rate at 11/30/09 7 0 0 0 COSTA MESA SANITARY DISTRICT Call Schedule as of November 30, 2009 Type of Purchase Maturity Coupon Investment Investment Date Date Rate Par Value Cost Call Features FHLB 06/24/08 06/24/11 3.550% 1,000,000.00 1,000,000.00 Callable 6/24/10w/5 days notice. FHLB 02/05/09 02/05/14 2.875% 1,000,000.00 1,000,000.00 Callable 2/5/10 and anytime after w/5 days notice. FHLB 02/26/09 02/26/13 3.050% 1,000,000.00 1,000,000.00 Callable 2/26/10 and anytime after w/5 days notice. FHLB 10/09/09 10/09/13 2.700% 1,000,000.00 1,000,000.00 Callable 4/9/10 and anytime after w/5 days notice. FHLMC 10/28/09 10/28/14 3.250% 1,000,000.00 1,000,000.00 Callable 1/28/10w/5 days notice. $ 5,000,000.00 5,000,000.00 10 COSTA MESA SANITARY DISTRICT - MATURITIES DISTRIBUTION as of November 30, 2009 ------------------------------------------------------------- 70% ------------------------ 60% ' 28% - - -- ------------------------------------------------------ 50% .- 40%-' 30% ------------------ - - - - -- --------------------------- 17.49% 17., ------ - - - - -- -- 20%-' 8.74% - - -- ---------------------------------- - - - - -- - - - - -- 10 0.00% 0.00% 1 -180 181- 1 -2 2 -3 3 -4 4 -5 Days 365 Years Years Years Years Days 11 Cost In Thousands 1 - 180 Days $ 6,436 181 - 365 Days - 1 - 2 Years 1,000 2 - 3 Years - 3 - 4 Years 2,000 4 - 5 Years 2,000 TOTAL $ 11,436 3.00% 2.50% 2.00% 1.50% 1.00% 0.50% 0.00% , , , rL0 ,v Lo ,LO ti0 ti0 rp ,tio ro rp rp ,l4 �o do ry0 rp To ti0 r10 �o 'V V \ "s, ^ry\�p�\,P ^\,y\ ^\fro\ l\o�\ 115 n \p�\ 141 � \ro\ 4IT 4 41 b \ ^\ 41 ro\�p�\'V A,^ A \," 0\ ^0\ 0 \' q 0\�r�\ ^0 \g\ ^O\^o�\ ^` INI^ ^ ^ \00\ • Costa Mesa Sanitary District Yield Curve Data as of November 30, 2009 12 C. 3 month T -Bill 6 month T -Bill 2 year T -Note 3 year T -Note 5 year T -Note -CMSD- monthly -LAIF- monthly OC Pool- monthly is COSTA MESA SANITARY DISTRICT Warrant Resolution No. CMSD 2010 -06 a Meeting Date Item Numbe 12/17/09 1 VI. 16. A RESOLUTION OF THE COSTA MESA SANITARY DISTRICT RATIFYING THE PAYMENT OF CERTAIN CLAIMS AND DEMANDS, AND SPECIFYING THE FUNDS OUT OF WHICH THE SAME WERE PAID. THE BOARD OF DIRECTORS OF THE COSTA MESA SANITARY DISTRICT DOES HEREBY ORDER AND RESOLVE AS FOLLOWS: Section 1. That the attached claims and demands totaling $790,178.52 have been audited as required by law and that the same were paid out of respective funds as hereinafter set forth. Section 2. That the Clerk of the District shall certify to the adoption of this Resolution and shall retain a certified copy thereof in her own records. PASSED AND ADOPTED this 17th day of December 2009. ATTEST: Secretary President STATE OF CALIFORNIA ) COUNTY OF ORANGE ) ss COSTA MESA SANITARY DISTRICT ) I, JOAN REVAK, Clerk of the Costa Mesa Sanitary District, hereby certify that the foregoing Warrant Resolution No. CMSD 2010 -06 was duly adopted by the Costa Mesa Sanitary District at a regular meeting held on the 17th day of December 2009. IN WITNESS WHEREOF, I have hereunto set my hand and affixed the Seal of the Costa Mesa Sanitary District on this 17th day of December 2009. 0 Clerk of the Costa Mesa Sanitary District 0 Accounts Payable Checks for Approval User: tgonzalez Printed: 12/02/2009 - 10:58 AM Check Number Check Date Fund Name Account Name • 0 COSTi ` W Sj4 S.WITART OISTRICT ... an Independent speciat District Vendor Name Amount 0 11/04/2009 Liquid Waste Fund Federal Withholding Taxes Internal Revenue Service 4,245.56 0 11/04/2009 Liquid Waste Fund FICA - Employee Internal Revenue Service 133.69 0 11/04/2009 Liquid Waste Fund FICA - Employee Internal Revenue Service 133.69 0 11/04/2009 Liquid Waste Fund Medicare - Employee Internal Revenue Service 462.92 0 11/04/2009 Liquid Waste Fund Medicare - Employee Internal Revenue Service 324.69 0 11/04/2009 Liquid Waste Fund Medicare - Employee Internal Revenue Service 138.23 Check Total: 5,438.78 0 1 1/04/2009 Liquid Waste Fund State Withholding Taxes State of Cal Emp Dev Dept 1,329.87 Check Total: 1,329.87 0 11/04/2009 Liquid Waste Fund PERS Retirement Cal Pers Employee Ret System 92.61 0 11/04/2009 Liquid Waste Fund PERS Retirement Cal Pers Employee Ret System 34.53 0 11/04/2009 Liquid Waste Fund PERS Retirement Cal Pers Employee Ret System 166.76 0 11/04/2009 Liquid Waste Fund PERS Retirement Cal Pers Employee Ret System 62.18 0 11/04/2009 Liquid Waste Fund PERS, Retirement Cal Pers Employee Ret System 1,322.96 0 11/04/2009 Liquid Waste Fund PERS Retirement Cal Pers Employee Ret System 2,382.27 0 11/04/2009 Liquid Waste Fund PERS Survivor Benefit Cal Pers Employee Ret System 8.37 0 11/04/2009 Liquid Waste Fund PERS Retirement Cal Pets Employee Ret System 493.32 0 11/04/2009 Liquid Waste Fund PERS Retirement Cal Pers Employee Ret System 888.31 0 11/04/2009 Liquid Waste Fund PERS - Employer Cal Pers Employee Ret System 0.01 Check Total: 5,451.32 0 11/06/2009 Liquid Waste Fund PERS Medical Cal PERS 4,229.98 0 11/06/2009 Solid Waste Fund Benefits Admin Costs Cal PERS 1.82 0 11/06/2009 Liquid Waste Fund Benefits Admin Costs Cal PERS 16.37 Check Total: 4,248.17 AP - Checks for Approval ( 12/02/2009 - 10:58 AM) Page 1 Check NuM Check Date Fund Name Account Name 0 Vendor Name 0 Amount 0 11/15/2009 Solid Waste Fund Investment Earnings Bank of America 238.45 Check Total: 238.45 0 11/27/2009 Solid Waste Fund Equipment Maintenance Automatic Data Processing, Inc 5.45 0 11/27/2009 Liquid Waste Fund Equipment Maintenance Automatic Data Processing, Inc 49.05 0 11/18/2009 Liquid Waste Fund FICA - Employee Check Total: 54.50 0 11/20/2009 Liquid Waste Fund Federal Withholding Taxes Internal Revenue Service 200.11 0 11/20/2009 Liquid Waste Fund FICA - Employee Internal Revenue Service 356.25 0 11/20/2009 Liquid Waste Fund FICA - Employee Internal Revenue Service 356.25 0 11/20/2009 Liquid Waste Fund Medicare - Employee Internal Revenue Service 83.33 0 11/20/2009 Liquid Waste Fund Medicare - Employee Internal Revenue Service 83.33 Check Total: 1,079.27 0 11/18/2009 Liquid Waste Fund Federal Withholding Taxes Internal Revenue Service 4,514.50 0 11/18/2009 Liquid Waste Fund FICA - Employee Internal Revenue Service 46.31 0 11/18/2009 Liquid Waste Fund FICA - Employee Internal Revenue Service 46.31 0 11/18/2009 Liquid Waste Fund Medicare - Employee Internal Revenue Service 457.03 0 11/18/2009 Liquid Waste Fund Medicare - Employee Internal Revenue Service 313.90 0 11/18/2009 Liquid Waste Fund Medicare - Employee Internal Revenue Service 143.13 Check Total: 5,521.18 0 11/18/2009 Liquid Waste Fund State Withholding Taxes State of Cal Emp Dev Dept 1,545.71 Check Total: 1,545.71 0 11/18/2009 Liquid Waste Fund PERS Retirement Cal Pers Employee Ret System 93.66 0 11/18/2009 Liquid Waste Fund PERS Retirement Cal Pers Employee Ret System 34.53 0 11/18/2009 Liquid Waste Fund PERS Retirement Cal Pers Employee Ret System 168.65 0 11/18/2009 Liquid Waste Fund PERS Retirement Cal Pers Employee Ret System 62.18 0 11/18/2009 Liquid Waste Fund PERS Retirement Cal Pers Employee Ret System 1,337.95 0 11/18/2009 Liquid Waste Fund PERS Retirement Cal Pers Employee Ret System 2,409.27 0 11/18/2009 Liquid Waste Fund PERS Survivor Benefit Cal Pers Employee Ret System 9.30 0 11/18/2009 Liquid Waste Fund PERS Retirement Cal Pers Employee Ret System 493.32 0 11/18/2009 Liquid Waste Fund PERS Retirement Cal Pers Employee Ret System 888.31 0 11/18/2009 Solid Waste Fund PERS - Employer Cal Pers Employee Ret System -27.24 0 11/18/2009 Liquid Waste Fund PERS - Employer Cal Pers Employee Ret System - 245.16 0 11/18/2009 Solid Waste Fund PERS - Employee Cal Pers Employee Ret System -15.03 0 11/18/2009 Liquid Waste Fund PERS - Employee Cal Pers Employee Ret System - 135.32 0 11/18/2009 Liquid Waste Fund PERS Retirement Cal Pers Employee Ret System -45.86 AP - Checks for Approval ( 12/02/2009 - 10:58 AM ) Page 2 Check Number Check Date Fund Name Account Name Vendor Name Amount Check Total: 5,028.56 6828 11/05/2009 Solid Waste Fund Building Maintenance 949 Storage 16.00 6828 11/05/2009 Liquid Waste Fund Building Maintenance 949 Storage 144.00 Check Total: 160.00 6829 11/05/2009 Liquid Waste Fund Employee Insurance AFLAC 565.50 Check Total: 565.50 6830 11/05/2009 Solid Waste Fund Office Supplies Ariel Supply 113.58 6830 11/05/2009 Liquid Waste Fund Office Supplies Ariel Supply 1,022.26 Check Total: 1,135.84 6831 11/05/2009 Solid Waste Fund Professional Services BHI Management Consulting 550.00 6831 11/05/2009 Liquid Waste Fund Professional Services BHI Management Consulting 4,950.00 Check Total: 5,500.00 6832 11/05/2009 Solid Waste Fund Equipment Maintenance Business Machine Consultants 9.00 6832 11/05/2009 Liquid Waste Fund Equipment Maintenance Business Machine Consultants 51.00 Check Total: 90.00 6833 11/05/2009 Solid Waste Fund Legal Services Alan R. Burns 1,431.71 6833 11/05/2009 Liquid Waste Fund Legal Services Alan R. Burns 2,658.89 6833 11/05/2009 Liquid Waste Fund Legal Services Alan R. Burns 3,620.00 6833 11/05/2009 Solid Waste Fund Legal Services Alan R. Burns 126.70 6833 11/05/2009 Solid Waste Fund Legal Services Alan R. Burns 918.58 6833 11/05/2009 Liquid Waste Fund Legal Services Alan R. Bums 1,705.92 6833 11/05/2009 Liquid Waste Fund Legal Services Alan R. Bums 380.10 Check Total: 10,841.90 6834 11/05/2009 Solid Waste Fund Fiscal Services CBIZ ATA Orange County LLC 1,598.80 6834 1 1/05/2009 Liquid Waste Fund Fiscal Services CBIZ ATA Orange County LLC 2,969.20 Check Total: 4,568.00 6835 11/05/2009 Liquid Waste Fund Sewer Maint -Pump Stn Contract C &R Drains 176.00 AP - Checks for Approval ( 12/02/2009 - 10:58 AM ) Page 3 Check Number Check Date Fund Name Account Name 40 Vendor Name Amount 6835 11/05/2009 Liquid Waste Fund 6836 11/05/2009 Solid Waste Fund 6836 11/05/2009 Solid Waste Fund 6837 11/05/2009 Solid Waste Fund 6837 11/05/2009 Liquid Waste Fund 6838 11/05/2009 Solid Waste Fund 6838 11/05/2009 Solid Waste Fund 6838 11/05/2009 Solid Waste Fund 6839 11/05/2009 Liquid Waste Fund 6839 11/05/2009 Liquid Waste Fund 6839 11/05/2009 Liquid Waste Fund 6840 11/05/2009 Solid Waste Fund 6840 11/05/2009 Liquid Waste Fund 6841 11/05/2009 Liquid Waste Fund 6842 11/05/2009 Liquid Waste Fund 6843 11/05/2009 Liquid Waste Fund AP - Checks for Approval ( 12/02/2009 - 10:58 AM ) Sewer Maint -Pump Stn Contract C &R Drains 80.00 Check Total: 256.00 Recycling/Disposal CR Transfer, Inc. 159,494.51 Recycling /Disposal CR Transfer, Inc. 8,595.94 Check Total: 168,090.45 Prof Membership /Dues Cal Soc of Muni Finance Office 11.00 Prof Membership/Dues Cal Soc of Muni Finance Office 99.00 Check Total: 1 10.00 Household Hazardous Waste Curbside, Inc. 537.00 Sharps Program Curbside, Inc. 95.00 Household Hazardous Waste Curbside, Inc. 140.00 Check Total: 772.00 Sewer Maint -Staff Development CWEA -TCP 69.00 Sewer Maint -Staff Development CWEA -TCP 69.00 Prof Membership/Dues CWEA -TCP 132.00 Check Total: 270.00 Staff Development Diehl, Evans & Company LLP 27.50 Staff Development Diehl, Evans & Company LLP 247.50 Check Total: 275.00 Sewer Lateral Program #186 Don Campbell 675.00 Check Total: 675.00 Sewer Lateral Program #186 Donal Yonts 1,800.00 Check Total: 1,800.00 Sewer Maint -FOG Prog Contract Environmental Engr & Cont, Inc 5,470.00 Check Total: 5,470.00 Page 4 Check Nu* Check Date Fund Name 6844 11/05/2009 Solid Waste Fund Account Name 0 Vendor Name Public Info /Ed/Community Promo Estancia High School Check Total: 6845 11/05/2009 Solid Waste Fund Travel/Meals /Lodging Jim Ferryman 6845 11/05/2009 Liquid Waste Fund Travel /Meals/Lodging Jim Ferryman Sewer Maint - Material /Supplies Golden Bell Products, Inc. 1,495.31 Check Total: 6846 11/05/2009 Solid Waste Fund Building Maintenance F.M. Thomas Air Condittioning, 6846 11/05/2009 Liquid Waste Fund Building Maintenance F.M. Thomas Air Condittioning, Robin B. Hamers & Assoc., Inc. 1,400.00 6849 Check Total: 6847 11/05/2009 Solid Waste Fund Gas - Building The Gas Company 6847 11/05/2009 Liquid Waste Fund Gas - Building The Gas Company 0 Amount 500.00 500.00 0.50 4.45 4.95 15.30 137.70 153.00 1.52 13.63 Check Total: 15.15 6848 11/05/2009 Liquid Waste Fund Sewer Maint - Material /Supplies Golden Bell Products, Inc. 1,495.31 Check Total: 1,495.31 6849 1 1/05/2009 Liquid Waste Fund Engineering /Architectual Sery Robin B. Hamers & Assoc., Inc. 1,400.00 6849 11/05/2009 Liquid Waste Fund Engineering/Architectual Sery Robin B. Hamers & Assoc., Inc. 6,031.25 6849 11/05/2009 Liquid Waste Fund Plan Ck/Inspection- Inside Robin B. Hamers & Assoc., Inc. 96.50 6849 11/05/2009 Liquid Waste Fund Plan Ck/Inspection- Inside Robin B. Hamers & Assoc., Inc. 7,095.00 6849 11/05/2009 Liquid Waste Fund Plan Ck/Inspection- Outside Robin B. Hamers & Assoc., Inc. 386.00 6849 11/05/2009 Liquid Waste Fund Plan Ck/inspection -Swr Lateral Robin B. Hamers & Assoc., Inc. 627.25 6849 11/05/2009 Liquid Waste Fund Plan Ck/Inspection -Swr Lateral Robin B. Hamers & Assoc., Inc. 1,548.00 6849 11/05/2009 Liquid Waste Fund Bristol St Pump - Contract Labor Robin B. Hamers & Assoc., Inc. 13,652.25 6849 11/05/2009 Liquid Waste Fund Analysis of CCTV Results #182 Robin B. Hamers & Assoc., Inc. 14,322.50 6849 11/05/2009 Facilities Revolving Fund District Yard Robin B. Hamers & Assoc., Inc. 3,017.50 Check Total: 48,176.25 6850 11/05/2009 Solid Waste Fund Postage Hasler 4.46 6850 11/05/2009 Liquid Waste Fund Postage Hasler 40.13 Check Total: 44.59 6851 11/05/2009 Liquid Waste Fund Sewer Maint -Small Tools /Eq Home Depot Credit Services 187.08 AP - Checks for Approval ( 12/02/2009 - 10:58 AM) Page 5 Check Nus Check Date Fund Name Account Name Vendor Name Amount Check Total: 187.08 6852 11/05/2009 Liquid Waste Fund Capital Outlay ITT Water & Wastewater U.S.A. 15,281.79 6852 11/05/2009 Liquid Waste Fund Misc Swr Wk#164 -Cont Svc ITT Water & Wastewater U.S.A. 2,908.45 Check Total: 18,190.24 6853 11/05/2009 Liquid Waste Fund 6854 11/05/2009 Solid Waste Fund 6855 11/05/2009 Liquid Waste Fund 6856 11/05/2009 Solid Waste Fund 6856 11/05/2009 Liquid Waste Fund 6857 11/05/2009 Solid Waste Fund 6857 11/05/2009 Liquid Waste Fund 6858 11/05/2009 Liquid Waste Fund 6858 11/05/2009 Liquid Waste Fund 6858 11/05/2009 Liquid Waste Fund 6858 11/05/2009 Solid Waste Fund 6858 11/05/2009 Liquid Waste Fund 6859 11/05/2009 Solid Waste Fund 6859 11/05/2009 Liquid Waste Fund AP - Checks for Approval ( 12/02/2009 - 10:58 AM ) Sewer Lateral Program #186 John Fay Public Info/Ed/Community Promo LITCO Check Total: Check Total: Sewer Lateral Program #186 Mary Andrews Check Total: District Manager Donald McIntyre District Manager Donald McIntyre Check Total: District Manager Donald McIntyre District Manager Donald McIntyre Check Total: Sewer Maint- Water Pumps Mesa Consolidated Water Dist Sewer Maint- Water Pumps Mesa Consolidated Water Dist Sewer Maint- Water Pumps Mesa Consolidated Water Dist Water - Building Mesa Consolidated Water Dist Water - Building Mesa Consolidated Water Dist Check Total: Equipment Maintenance Meridian Systems Supply Equipment Maintenance Meridian Systems Supply Check Total: Page 6 1,800.00 1,800.00 18.27 18.27 1,800.00 1,800.00 3,150.00 5,850.00 9,000.00 173.25 321.75 495.00 16.00 16.00 16.00 19.10 171.90 239.00 21.50 193.50 215.00 Nu Date Check Check Fund Name Account Name Vendor Name Amount 6860 11/05/2009 Facilities Revolving Fund District Yard Newport Business Interiors Inc 322.25 Check Total: 322.25 6861 11/05/2009 Liquid Waste Fund Sewer Maint - Equipment Maint Nextruk 2,178.77 Check Total: 2,178.77 6862 11/05/2009 Liquid Waste Fund Sewer Maint -FOG Prog Contract Orange County Sanitation Distr 1,537.46 6862 11/05/2009 Liquid Waste Fund Sewer Maint -FOG Prog Contract Orange County Sanitation Distr 1,241.05 Check Total: 2,778.51 6863 11/05/2009 Solid Waste Fund Office Supplies Office Depot 13.58 6863 11/05/2009 Liquid Waste Fund Office Supplies Office Depot 122.22 Check Total: 135.80 6864 11/05/2009 Solid Waste Fund Travel/Meals /Lodging Bob Ooten 13.03 6864 11/05/2009 Liquid Waste Fund Travel/Meals /Lodging Bob Ooten 117.27 Check Total: 130.30 6865 11/05/2009 Liquid Waste Fund Bristol St Pump - Contract Labor Paulus Engineering 221,605.13 Check Total: 221,605.13 6866 11/05/2009 Solid Waste Fund Building Maintenance Pacific Building Care, Inc. 45.38 6866 11/05/2009 Liquid Waste Fund Building Maintenance Pacific Building Care, Inc. 408.37 Check Total: 453.75 6867 11/05/2009 Solid Waste Fund Travel/Meals/Lodging Art Perry 11.90 6867 11/05/2009 Liquid Waste Fund Travel /Meals/Lodging Art Perry 107.10 Check Total: 119.00 6868 11/05/2009 Solid Waste Fund Office Supplies Priority Mailing System 3.95 6868 11/05/2009 Liquid Waste Fund Office Supplies Priority Mailing System 35.59 Check Total: 39.54 6869 1 1/05/2009 Facilities Revolving Fund District Yard Robert Thorton Architects, Inc 3,611.11 AP - Checks for Approval ( 12/02/2009 - 10:58 AM) Page 7 Check Num er Check .Date Fund Name Account Name Vendor Name Amount Check Total: 3,611.11 6870 11/05/2009 Liquid Waste Fund Bristol St Pump - Contract Labor Santa Ana Blue Print 70.07 Check Total: 70.07 6871 11/05/2009 Liquid Waste Fund Sewer Maint -Staff Development SARBS - CWEA 220.00 6871 11/05/2009 Liquid Waste Fund Sewer Maint - Travel /Meals SARBS - CWEA 50.00 Check Total: 270.00 6872 11/05/2009 Solid Waste Fund Electric - Building Southern California Edison 62.32 6872 11/05/2009 Liquid Waste Fund Electric - Building Southern California Edison 560.86 Check Total: 623.18 6873 11/05/2009 Solid Waste Fund Travel /Meals /Lodging Arlene Schafer 2.97 6873 11/05/2009 Liquid Waste Fund Travel/Meals /Lodging Arlene Schafer 26.73 Check Total: 29.70 6874 11/05/2009 Liquid Waste Fund Sewer Lateral Program #186 Scot Thacher 1,800.00 Check Total: 1,800.00 6875 11/05/2009 Liquid Waste Fund Life /AD &D Insurance Spec Dist Risk Mgt Authority 135.18 6875 11/05/2009 Liquid Waste Fund Dental Insurance Spec Dist Risk Mgt Authority 579.33 6875 11/05/2009 Liquid Waste Fund Long -Term Disability Spec Dist Risk Mgt Authority 270.15 6875 11/05/2009 Solid Waste Fund Benefits Admin Costs Spec Dist Risk Mgt Authority 2.68 6875 11/05/2009 Liquid Waste Fund Benefits Admin Costs Spec Dist Risk Mgt Authority 24.14 6875 11/05/2009 Liquid Waste Fund Vision Insurance Spec Dist Risk Mgt Authority -80.74 Check Total: 930.74 6876 11/05/2009 Liquid Waste Fund Deferred Compensation - 457 VantagePoint Transfer Agents 280.00 Check Total: 280.00 6877 11/05/2009 Liquid Waste Fund Deferred Medical -RHS- Employee VantagePoint Transfer Agents 259.46 6877 11/05/2009 Liquid Waste Fund Deferred Medical -RHS- Employee VantagePoint Transfer Agents 188.98 6877 11/05/2009 Liquid Waste Fund Deferred Medical- RHS - Employee VantagePoint Transfer Agents 70.48 AP - Checks for Approval ( 12/02/2009 - 10:58 AM ) Page 8 Check Nut Check Date Fund Name Account Name 0 Vendor Name 0 Amount AP - Checks for Approval ( 12/02/2009 - 10:58 AM) Page 9 Check Total: 518.92 6878 11/05/2009 Facilities Revolving Fund District Yard Howard S. Wright Constructors 95,866.00 Check Total: 95,866.00 6884 11/19/2009 Solid Waste Fund Building Maintenance 949 Storage 11.00 6884 11/19/2009 Liquid Waste Fund Building Maintenance 949 Storage 99.00 Check Total: 110.00 6885 11/19/2009 Solid Waste Fund Telephone AT &T 13.07 6885 11/19/2009 Liquid Waste Fund Telephone AT &T 117.67 6885 11/19/2009 Solid Waste Fund Telephone AT &T 48.73 6885 11/19/2009 Liquid Waste Fund Telephone AT &T 438.56 Check Total: 618.03 6886 11/19/2009 Liquid Waste Fund Sewer Maint- Equipment Maint Bank of America 72.52 6886 11/19/2009 Solid Waste Fund Travel/Meals/Lodging Bank of America 1.50 6886 11/19/2009 Liquid Waste Fund Travel/Meals /Lodging Bank of America 13.50 6886 11/19/2009 Liquid Waste Fund Sewer Lateral Program #186 Bank of America 9.93 6886 11/19/2009 Liquid Waste Fund Sewer Maint - Equipment Maint Bank of America 191.94 6886 11/19/2009 Liquid Waste Fund Sewer Maint - Equipment Maint Bank of America 77.71 6886 11/19/2009 Liquid Waste Fund Sewer Maint - Equipment Maint Bank of America 8.20 6886 11/19/2009 Liquid Waste Fund Sewer Maint - Material /Supplies Bank of America 24.43 6886 11/19/2009 Liquid Waste Fund Sewer Maint- Equipment Maint Bank of America 65.20 6886 11/19/2009 Liquid Waste Fund Sewer Maint- Equipment Maint Bank of America 122.11 6886 11/19/2009 Solid Waste Fund Travel/Meals/Lodging Bank of America 3.65 6886 11/19/2009 Liquid Waste Fund Travel /Meals /Lodging Bank of America 32.80 6886 11/19/2009 Solid Waste Fund Building Maintenance Bank of America 13.03 6886 11/19/2009 Liquid Waste Fund Building Maintenance Bank of America 117.22 6886 11/19/2009 Solid Waste Fund Office Supplies Bank of America 2.03 6886 11/19/2009 Liquid Waste Fund Office Supplies Bank of America 18.31 6886 11/19/2009 Solid Waste Fund Travel/Meals /Lodging Bank of America 18.80 6886 11/19/2009 Liquid Waste Fund Travel/Meals /Lodging Bank of America 169.16 6886 11/19/2009 Solid Waste Fund Travel/Meals /Lodging Bank of America 20.28 6886 11/19/2009 Liquid Waste Fund Travel/Meals /Lodging Bank of America 182.47 6886 11/19/2009 Solid Waste Fund Travel/Meals /Lodging Bank of America -2.29 6886 11/19/2009 Liquid Waste Fund Travel/Meals /Lodging Bank of America -20.56 6886 11/19/2009 Solid Waste Fund Travel/Meals /Lodging Bank of America 37.59 6886 11/19/2009 Liquid Waste Fund Travel /Meals/Lodging Bank of America 338.33 6886 11/19/2009 Liquid Waste Fund Sewer Maint- Equipment Maint Bank of America 200.10 AP - Checks for Approval ( 12/02/2009 - 10:58 AM) Page 9 Check Num Check Date Fund Name Account Name • Vendor Name 0 Amount 6886 11/19/2009 Liquid Waste Fund Sewer Maint - Equipment Maint Bank of America 67.00 6886 11/19/2009 Liquid Waste Fund Sewer Maint- Equipment Maint Bank of America 120.45 6886 11/19/2009 Solid Waste Fund Office Supplies Bank of America 2.17 6886 11/19/2009 Liquid Waste Fund Sewer Maint- Equipment Maint Bank of America 75.00 6886 11/19/2009 Liquid Waste Fund Office Supplies Bank of America 19.56 6886 11/19/2009 Liquid Waste Fund Sewer Maint - Equipment Maint Bank of America 2.51 6886 11/19/2009 Liquid Waste Fund Sewer Maint - Equipment Maint Bank of America 185.58 6886 11/19/2009 Solid Waste Fund Public Info /Ed/Community Promo Bank of America 138.20 6886 11/19/2009 Liquid Waste Fund Public Info /Ed/Community Promo Bank of America 15.36 6887 11/19/2009 Solid Waste Fund 6887 11/19/2009 Liquid Waste Fund 6888 11/19/2009 Solid Waste Fund 6889 11/19/2009 Solid Waste Fund 6890 11/19/2009 Solid Waste Fund 6890 11/19/2009 Solid Waste Fund 6891 11/19/2009 Solid Waste Fund 6891 11/19/2009 Solid Waste Fund 6891 11/19/2009 Solid Waste Fund 6892 11/19/2009 Liquid Waste Fund 6893 11/19/2009 Liquid Waste Fund AP - Checks for Approval ( 12/02/2009 - 10:58 AM ) Page 10 Check Total: 2,343.79 Travel/Meals /Lodging City of Costa Mesa 2.50 Travel /Meals/Lodging City of Costa Mesa 22.50 Check Total: 25.00 Used Tire Roundup CR &R Incorporated 324.60 Check Total: 324.60 Container Collection Costs CR &R Incorporated 4,182.63 Check Total: 4,182.63 Telephone Bk Recycling Program Cross Media Resources 1,942.15 Telephone Bk Recycling Program Cross Media Resources 226.63 Check Total: 2,168.78 Household Hazardous Waste Curbside, Inc. 1,846.55 Sharps Program Curbside, Inc. 95.00 Household Hazardous Waste Curbside, Inc. 283.00 Check Total: 2,224.55 Sewer Lateral Program #186 David Vaughan 125.00 Check Total: 125.00 Sewer Maint- Equipment Maint Karl Dulake 114.19 AP - Checks for Approval ( 12/02/2009 - 10:58 AM ) Page 10 Check Nu* Check Date Fund Name Account Name 0 Vendor Name 0 Amount Check Total: 8,400.00 6901 11/19/2009 Solid Waste Fund District Manager Donald McIntyre 115.50 6901 11/19/2009 Liquid Waste Fund District Manager Donald McIntyre 214.50 AP - Checks for Approval ( 12/02/2009 - 10:58 AM ) Page I I Check Total: 114.19 6894 11/19/2009 Liquid Waste Fund Sewer Maint- Water Pumps Irvine Ranch Water District 7.75 6894 11/19/2009 Liquid Waste Fund Sewer Maint- Water Pumps Irvine Ranch Water District 7.75 Check Total: 15.50 6895 11/19/2009 Liquid Waste Fund Sewer Lateral Program #186 Jeff Marino 125.00 Check Total: 125.00 6896 11/19/2009 Liquid Waste Fund Sewer Maint -Pump Stn Contract Jimni Systems, Inc 881.10 6896 11/19/2009 Liquid Waste Fund Sewer Maint -Pump Stn Contract Jimni Systems, Inc 195.80 6896 11/19/2009 Liquid Waste Fund Sewer Maint -Pump Stn Contract Jimni Systems, Inc 584.24 Check Total: 1,661.14 6897 11/19/2009 Solid Waste Fund Staff Development Sherry Kallab 15.62 6897 11/19/2009 Liquid Waste Fund Staff Development Sherry Kallab 140.54 Check Total: 156.16 6898 11/19/2009 Solid Waste Fund Equipment Maintenance Konica Minolta Bus Sol U.S.A., 43.06 6898 11/19/2009 Liquid Waste Fund Equipment Maintenance Konica Minolta Bus Sol U.S.A., 387.51 6898 11/19/2009 Solid Waste Fund Equipment Maintenance Konica Minolta Bus Sol U.S.A., 4.50 6898 11/19/2009 Liquid Waste Fund Equipment Maintenance Konica Minolta Bus Sol U.S.A., 40.46 Check Total: 475.53 6899 11/19/2009 Solid Waste Fund Prof Membership/Dues Liebert Cassidy Whitmore 275.90 6899 11/19/2009 Liquid Waste Fund Prof Membership/Dues Liebert Cassidy Whitmore 2,483.10 Check Total: 2,759.00 6900 11/19/2009 Solid Waste Fund District Manager Donald McIntyre 2,940.00 6900 11/19/2009 Liquid Waste Fund District Manager Donald McIntyre 5,460.00 Check Total: 8,400.00 6901 11/19/2009 Solid Waste Fund District Manager Donald McIntyre 115.50 6901 11/19/2009 Liquid Waste Fund District Manager Donald McIntyre 214.50 AP - Checks for Approval ( 12/02/2009 - 10:58 AM ) Page I I Check NUAR Check Date Fund Name Account Name Vendor Name Amount AP - Checks for Approval ( 12/02/2009 - 10:58 AM ) Page 12 Check Total: 330.00 6902 11/19/2009 Liquid Waste Fund Sewer Maint- Water Pumps Mesa Consolidated Water Dist 20.00 6902 11/19/2009 Liquid Waste Fund Sewer Maint- Water Pumps Mesa Consolidated Water Dist 115.00 Check Total: 135.00 6903 11/19/2009 Solid Waste Fund Equipment Maintenance Meridian Systems Supply 21.50 6903 11/19/2009 Liquid Waste Fund Equipment Maintenance Meridian Systems Supply 193.50 Check Total: 215.00 6904 11/19/2009 Liquid Waste Fund Sewer Maint -Sewer Line Maint National Plant Services, Inc. 11,400.00 Check Total: 11,400.00 6905 11/19/2009 Liquid Waste Fund Sewer Maint - Equipment Maint Orange Coast Electric 3,520.00 Check Total: 3,520.00 6906 11/19/2009 Solid Waste Fund Office Supplies Office Depot 13.73 6906 11/19/2009 Liquid Waste Fund Office Supplies Office Depot 123.60 Check Total: 137.33 6907 11/19/2009 Liquid Waste Fund Sewer Lateral Program #186 Raymond Healey 1,800.00 Check Total: 1,800.00 6908 11/19/2009 Liquid Waste Fund MultiMed/Blueprints /Copies /Sub Santa Ana Blue Print 32.63 6908 11/19/2009 Liquid Waste Fund OCSD Grant #175 - Cont Svc Santa Ana Blue Print 285.08 6908 11/19/2009 Facilities Revolving Fund District Yard Santa Ana Blue Print 75.25 6908 11/19/2009 Facilities Revolving Fund District Yard Santa Ana Blue Print 117.66 6908 11/19/2009 Liquid Waste Fund Bristol St Pump - Contract Labor Santa Ana Blue Print 120.66 Check Total: 63.1.28 6909 11/19/2009 Liquid Waste Fund Sewer Maint - Electric Pumps Southern California Edison 422.86 6909 11/19/2009 Liquid Waste Fund Sewer Maint - Electric Pumps Southern California Edison 207.18 6909 11/19/2009 Liquid Waste Fund Sewer Maint - Electric Pumps Southern California Edison 314.84 6909 11/19/2009 Liquid Waste Fund Sewer Maint - Electric Pumps Southern California Edison 85.84 6909 11/19/2009 Liquid Waste Fund Sewer Maint - Electric Pumps Southern California Edison 39.07 AP - Checks for Approval ( 12/02/2009 - 10:58 AM ) Page 12 Check Nu* Check Date Fund Name Account Name 0 Vendor Name 0 Amount 6909 11/19/2009 Liquid Waste.Fund Sewer Maint - Electric Pumps Southern California Edison 66.15 6909 11/19/2009 Liquid Waste Fund Sewer Maint - Electric Pumps Southern California Edison 338.44 6909 11/19/2009 Liquid Waste Fund Sewer Maint - Electric Pumps Southern California Edison 429.26 6909 11/19/2009 Liquid Waste Fund Sewer Maint - Electric Pumps Southern California Edison 672.53 6909 11/19/2009 Liquid Waste Fund Sewer Maint- Electric Pumps Southern California Edison 83.44 6909 11/19/2009 Liquid Waste Fund Sewer Maint - Electric Pumps Southern California Edison 87.53 6909 11/19/2009 Liquid Waste Fund Sewer Maint - Electric Pumps Southern California Edison 111.25 6909 11/19/2009 Liquid Waste Fund Sewer Maint - Electric Pumps Southern California Edison 46.74 6909 11/19/2009 Liquid Waste Fund Sewer Maint - Electric Pumps Southern California Edison 365.73 6909 11/19/2009 Liquid Waste Fund Sewer Maint - Electric Pumps Southern California Edison 402.66 6909 11/19/2009 Liquid Waste Fund Sewer Maint - Electric Pumps Southern California Edison 881.38 6909 11/19/2009 Liquid Waste Fund Sewer Maint- Electric Pumps Southern California Edison 69.24 6909 11/19/2009 Liquid Waste Fund Sewer Maint - Electric Pumps Southern California Edison 341.94 6909 11/19/2009 Liquid Waste Fund Sewer Maint - Electric Pumps Southern California Edison 1,121.28 Check Total: 6,087.36 6910 11/19/2009 Solid Waste Fund Travel/Meals /Lodging Arlene Schafer 4.70 6910 11/19/2009 Liquid Waste Fund Travel/Meals /Lodging Arlene Schafer 42.27 Check Total: 46.97 6911 11/19/2009 Solid Waste Fund Sharps Program Stericycle 238.28 6911 11/19/2009 Solid Waste Fund Sharps Program Stericycle 228.25 6911 11/19/2009 Solid Waste Fund Sharps Program Stericycle 170.72 6911 11/19/2009 Solid Waste Fund Sharps Program Stericycle 340.61 6911 11/19/2009 Solid Waste Fund Sharps Program Stericycle 146.21 6911 11/19/2009 Solid Waste Fund Sharps Program Stericycle - 420.00 Check Total: 704.07 6912 11/19/2009 Facilities Revolving Fund District Yard Structural Observation Group, 448.50 Check Total: 448.50 6913 11/19/2009 Liquid Waste Fund Systm Wide Repair Prog. #183 Technology Resource Cntr, Inc. 88,111.10 6913 11/19/2009 Solid Waste Fund Professional Services Technology Resource Cntr, Inc. 90.63 6913 11/19/2009 Liquid Waste Fund Professional Services Technology Resource Cntr, Inc. 815.62 6913 11/19/2009 Solid Waste Fund Professional Services Technology Resource Cntr, Inc. 90.63 6913 11/19/2009 Liquid Waste Fund Professional Services Technology Resource Cntr, Inc. 815.62 Check Total: 89,923.60 6914 11/19/2009 Solid Waste Fund Public Info /Ed/Community Promo Times Community News 60.00 AP - Checks for Approval ( 12/02/2009 - 10:58 AM ) Page 13 Check Nu* Check Date Fund Name Account Name � Vendor Name r Amount 6914 11/19/2009 Liquid Waste Fund Public Info /Ed/Community Promo Times Community News 540.00 Check Total: 6915 11/19/2009 Solid Waste Fund Building Maintenance Trimco Landscape 6915 11/19/2009 Liquid Waste Fund Building Maintenance Trimco Landscape Check Total: 6916 11/19/2009 Liquid Waste Fund Contract Services Underground Service Alert/SC Check Total: 6917 11/19/2009 Solid Waste Fund Postage LISPS- Hasler 6917 11/19/2009 Liquid Waste Fund Postage USPS - Hasler Check Total: 6918 11/19/2009 Liquid Waste Fund Deferred Compensation - 457 VantagePoint Transfer Agents Check Total: 6919 11/19/2009 Liquid Waste Fund Deferred Medical -RHS- Employee VantagePoint Transfer Agents 6919 11/19/2009 Liquid Waste Fund Deferred Medical - RHS - Employee VantagePoint Transfer Agents 6919 11/19/2009 Liquid Waste Fund Deferred Medical -RHS- Employee VantagePoint Transfer Agents Check Total: 6920 11/19/2009 Liquid Waste Fund Equipment Maintenance Walters Wholesale Electric Co. Check Total: 6921 11/19/2009 Liquid Waste Fund Sewer Lateral Program 4186 William Allison Check Total: Report Total: AP - Checks for Approval ( 12/02/2009 - 10:58 AM ) 600.00 11.40 102.60 114.00 168.00 168.00 50.00 450.00 500.00 280.00 280.00 259.46 188.98 70.48 518.92 1,559.48 1,559.48 618.00 618.00 790,178.52 Page 14 a) N In ar w LL U w Z w J E L w 777- O -0 -.M Id' SI 'Can be t for pwhrAe auto as wed as jw", i" am airiere. v I L I j f-- 6 v IL 1. mom at 55.0 cents per mile Ocumv PON 2 Total meats a d&p auenclance Ed $_2alOD per day 4. Meebrig 5. Other Co*fwwmwEvwt: - Location: Per OrdhoKo No. W 'Sowd wanabers shad PMVICM brief reports o&ffwQ*%gamm & atpubk- ms's si the nwt vso" Board uwWW (OpuraWns Coda, SwdDw 3MA35) 1) 394. 6 0 Total = s /, 3 2• 6-go Significant pokft tearned of berteM In the Clstrict 8nd Its ratepayers ru rrr IJl rn -d E CO fD -4 Aw 'Can be t for pwhrAe auto as wed as jw", i" am airiere. v I L I j f-- 6 v IL 1. mom at 55.0 cents per mile Ocumv PON 2 Total meats a d&p auenclance Ed $_2alOD per day 4. Meebrig 5. Other Co*fwwmwEvwt: - Location: Per OrdhoKo No. W 'Sowd wanabers shad PMVICM brief reports o&ffwQ*%gamm & atpubk- ms's si the nwt vso" Board uwWW (OpuraWns Coda, SwdDw 3MA35) 1) 394. 6 0 Total = s /, 3 2• 6-go Significant pokft tearned of berteM In the Clstrict 8nd Its ratepayers ru rrr IJl rn -d E CO fD -4 h V r D r r H c u I C n u s u r< I r r 7 i yl a 'Can he mad for r hoe auto as wel as ie*.;" and a r tare. 3 X J ri -- CL_SPL , _ Q J L -4-u IL Calculation l 1. a0'L'L,j_ miles m 55.0 cents per rude Ecwwd PM* 2 Total meals 3. c(ys anondance at 221.04 per day = (re ea.M 4. McOr g = S. Other - Tctal = $ Cnoferenoe/Event: SiWilieant points learned of bert*M to tt►e DietrIct evd its Locadion: Per OrrdamK* No. 55,, "Board w4mbem sha provide brief reports on meow9s attenderd at pLAWic expo 2m e d the nezi D nequim Board n seltng- (Operatic na Code, Sfibt 3.01 AW H � m o n EL m Md ED Gl Lo R Cf v� �1I U1 U) T C R d U d fl 7� rn z rn fT CiU 6 rJ r v Q L 4 1..�•� ate-- � _ _ T 'Can he mad for r hoe auto as wel as ie*.;" and a r tare. 3 X J ri -- CL_SPL , _ Q J L -4-u IL Calculation l 1. a0'L'L,j_ miles m 55.0 cents per rude Ecwwd PM* 2 Total meals 3. c(ys anondance at 221.04 per day = (re ea.M 4. McOr g = S. Other - Tctal = $ Cnoferenoe/Event: SiWilieant points learned of bert*M to tt►e DietrIct evd its Locadion: Per OrrdamK* No. 55,, "Board w4mbem sha provide brief reports on meow9s attenderd at pLAWic expo 2m e d the nezi D nequim Board n seltng- (Operatic na Code, Sfibt 3.01 AW H � m o n EL m Md ED Gl Lo R Cf v� �1I U1 U) T C R d U d fl 7� rn z rn fT CiU 6 rJ r v Q L 4 Costa Mesa Sans District Expense ReifnbursemenfWrm for Directors Name Rober J Octen I. Attach all receipts. DATE OF EVENT PURPOSE OR OCCASION LOCATION TRAVEL* MEAL EXPENSE OTHER t peg -7 r1 w�Cv !,� � I L42 P (- �� ctnA.k, 11 v A2- 11 c C� CwIS p — *Can be used ter private auto as well as ta)i, limo and air fare. Calculation 1. miles at 55 cents per mile (Current Rate) 2. Total meals 3. L9 attendance at $ 221.00 per day (Per Board Policy) 4. Meeting - - — - - - -- 5. Other Conference/Event: `�`� Location: 1-2, -Z - Total = $ "N- Significant points learned of benefit to the District and its ratepayers: ©6 0D cwt c u.cCc Per Ordinance No. 55, "Board members shalt provide brief reports on meetings attended at public expense at the next regular Board meeting." (Operations Code, Section 3.01.035) AJAI�� Director (—,2=) Costa Mesa Sanitary District Expense Reimbursement Form for Directors Nance Rober J Ooten I. Attach all receipts. DATE OF EVENT PURPOSE OR OCCASION LOCATION TRAVEL* MEAL EXPENSE OTHER lue, d Lw 1? i (AJp 1Z "Can be used for private auto as well as taxi, limo and air fare. il. Calculation = $ 1. miles at 55 cents per mile _ (Current Rate) 2. Total meals 3. days attendance at $ 221.00 per day (per Board pdfcy) 4. Meeting 5. Other Conference/Event: Location: Per Ordinance No. 55, "Board members shall provide brief reports on meetings attended at public expense at the next regular Board meeting." (Operations Code, Section 3.01.035) Total= $ 1 t� Significant points learned of benefit to the District and Its ratepayers: Director (rerv. 2/06) 0 • 9 Costa Mesa Itary District Expense Reimbui At Form for Directors Name: Gary Monahan I. Attach all receipts. L� r- DATE OF EVENT PURPOSE OR OCCASION LOCATION TRAVEL* MEAL EXPENSE OTHER 11/15/09 CMSD Special Meeting CMSD 11/16/09 Interview for Gen. Manager & Board Meeting CMSD 11/23/09 Recycling Committee Meeting CMSD 11/24/09 Sewer System Committee Meeting CMSD *Can be used for private auto as well as taxi, limo and air fare. II. Calculation 1. miles at 55.0 cents per mile (Current Rate) 2. Total meals 3. 4 days attendance at $ 221.00 per day (per Board policy) 4. Meeting 5. Other Conference /Event: Location: Per Ordinance No. 55, "Board members shall provide brief reports on meetings attended at public expense at the next regular Board meeting." (Operations Code, Section 3.01.035} (rev. 1/1/09) MERM-MKI Significant points learned of benefit to the District and its ratepayers: Director Signature: Costa Mesa 5anifr District �- Expense Reimbursement Form for Directors ° 1- �, Name: IL I. Attach ail receipts. J v 0 DATE OF EVENT PURPOSE OR OCCASION � LOCATION TRAVEL' MEAL EXPENSE OTHER. q (CuMM Rare) Z 2, Total meals Q 3, -- days attendance at $ 221,00 per day - 3ecOEP, UMAf 111e -i - 4. Meeting a 5. Other -a S �r_;Cd - 2!, Conference/Event; a) L E Location: m " Per Ordinance No. 55, "Board members shall provide brief o- m reports on meetings attended at public expense at the next regular Board meeting." (Operations Code, Section 3.01.035) '7 W ZD ( -i �rv.1 /1769j U 4) Total= $40,06 Sfgnificant points learned of benefit to the District and Its ratepayers: Director Signature: m CL 0 Ln 9) U) Ln rn m Rl v v cv m m 0 ry i r� U W C 'Can be used for private auto as well as taxi, limo and air fare. II. Calculation 1 miles at 55.0 cents per mile q (CuMM Rare) Z 2, Total meals Q 3, -- days attendance at $ 221,00 per day Q C 01 W Iw Bowd Doi co z 4. Meeting a 5. Other U C E 5 2!, Conference/Event; a) L E Location: m " Per Ordinance No. 55, "Board members shall provide brief o- m reports on meetings attended at public expense at the next regular Board meeting." (Operations Code, Section 3.01.035) '7 W ZD ( -i �rv.1 /1769j U 4) Total= $40,06 Sfgnificant points learned of benefit to the District and Its ratepayers: Director Signature: m CL 0 Ln 9) U) Ln rn m Rl v v cv m m 0 ry i r� U W C i i r or w EL 0 r Q Q W E a 0 U E R M M M m m r°v t m i U W O 1. Attach all weiple. DATE OF EVFY-T PURPOSE OR OCCAIStJk LOCATION TRAVEL" GISAL EKPErdS OTHER (i ; J t,q�� F- 0 c.. U) 6. tAJ u r S` f ..z �� .•r L C- S rr t L A ✓e 4- eCDr- t V- C C 14 i- s D `Gan be used for private eito as "n as taxi, Vim and air fare. 11, Calculation 1. miles at 55.0 cents per mile (Current RM) 2, , I Total meals 3. 44 days aderndarwe at $ 221.00 per day lw eaw'd Poky) 4. Meeting S. Other Canference)'Etrnnt. Location, Per Ordirmnce No. 55, "Board members shall provide brief repwU on meetings st:te.-- -A- c. regular Board meeting." (Operations Code, Sefton 3,A1.035) (VN. tmm, fgoo Total = $ 5?$: d o Signlfl an ►_ points teamed of t- are9t. to the WeVict and ite ratepayers- DiTe otor S i g nM re_ 0 C�- tD m m a, m �J W i Meeting Date Item Numbe 12/17/09 COSTA MESA ,S�LJ1�I7�' Di S2RiC7 Memorandum ... an Independent Special District To: Board of Directors and Staff From: Thomas A. Fauth, Operations Manager Gvc�pl Date: December 9, 2009 Subject: Used Charles King Bypass Pump SPP 01 200 Purchase Justification BACKGROUND: Staff requests CMSD Director approval to purchase a second fully functional, used bypass pump to meet the need to respond to multiple pump station failures as identified in the Adopted Budget, 2009 -10. CMSD owns one used Charles King Bypass Pump, SPP QI 200, purchased for $44,805 plus tax on December 12, 2006. The November 8, 2006 Regular Board Meeting Minutes noted "Director Perry motioned to make a finding that it is in the public's best interest to dispense with the formal bid process in order to purchase a used SPP QI 200 bypass pump offered by the Charles King Company and as shown in the price recap sheet in the amount of $44,805, plus tax for a total not to exceed $50,000." DISCUSSION: The Adopted Budget, 2009 -10, notes: "Bypass Pump ($75,000.00). This project provides funds to acquire a second new portable bypass pump to ensure the District has the capability to bypass two pumps in the event of a catastrophic event where two or more pump stations fail simultaneously. This bypass pump is in addition to the existing bypass pump and two standby portable trailer mounted generators, giving the District the ability to bypass and provide emergency power to four failed pump stations simultaneously under emergency conditions." Staff requests Board approval to dispense with the formal bid process to purchase a second used Charles King Bypass Pump, SPP QI 200 with 800 hours on the unit with the following justifications: 1. The SPP QI 200 is used, available for $41,781 (plus tax) and cannot be equitably compared to other used equipment available for sale. Further, this used purchase saves over $25,000. Protecting our community's health by providing sotid waste and sewer collection services. cwdcagov 2. The SPP QI 200 is identical to the currently owned used SPP QI 200 ensuring uniformity as it is in the same configuration. This establishes the following: a. Field Crew is fully trained on the use of the identical equipment. b. The connectivity is identical to towing vehicles and has interchangeable components. c. It is easy to use 3. Charles King offers a "New Guarantee" Equivalent and the first two maintenance services are free. 4. Charles King offers a free loaner pump while the CMSD pump is in for maintenance services. 5. The SPP QI 200 is proven at the CMSD pump stations. RECOMMENDATION: The Board of Directors dispense with the formal bid process in the public's best interest to approve the purchase of a second fully functional, used SPP QI 200 bypass pump for $41,781 (plus tax) from Charles King to meet the District's need to respond to multiple pump station failures as identified in the Adopted Budget, 2009 -10. • • 2 • Meeting Date I Item Number 12/17/09 1 IX. D. El November 19, 2009 Arlene Schafer, Robert Ooten, Gary Monahan, Jim Ferryman Art Perry, Board of Directors Donald F. McIntyre Interim District Manager Costa Mesa Sanitation District 628 W. 19th St. Costa Mesa, CA 92627 RE: Abuse by Sanitation District and Karl Dulake Dear Mr. McIntyre and Board of Directors: RECUIVED NOV 2 3 2009 COSTA MESA SANCfARYDISJUp We feel compelled to write you this letter concerning the continued intentional harassment by Mr. Dulake and the inaction of the Sanitation District. After having waited three weeks for any sort of response from the Board of Directors, we attended the Board meeting on Monday November 16th to raise our concerns and attempt to get the Board to take action. Mind you, we were not informed of the public meeting, nor were we invited to the meeting to discuss this situation. We just happened to show up. (Apparently you had invited Mr. Dulake.) At the meeting we were told by the Board that the situation would be resolved. The way it was presented to us, made it sound like a decision would be made promptly. Expecting immediate action, we were relieved and were looking forward to moving on with our lives. We assumed that somebody would have spoken with Mr. Dulake that evening and informed him that he could not park the City's vehicle in front of our home, especially since a perfectly fine parking spot is available to him directly across from his house. (this parking spot is not in front of anyone's home.) Instead, it would appear that the only action taken was to ratify Mr. Dulake's actions and allow the intentional harassment to continue. You see, he is still parking in front of our home - EVERY NIGHT. We hate to say this, but it almost seems like a "Good Old Boys' Club". It seems as if *you just don't care about the citizens of your City and the people who pay the taxes!! We hope that we are wrong about this and that you have just not been able to make a decision, although it really should take no more than a few minutes to say: Page 2 "Dear Mr. Dulake, please do not park your City vehicle in front of your neighbor's house. Park it across the street where nobody lives." We know that Mr. Dulake works for the City. However, that does not mean that his selfish behavior should be ratified and condoned by you, his superiors. If the companies we work for were involved in this issue, there is no doubt that we would have been told to immediately stop the harassment, or lose the car. We do not expect you to take Mr. Dulake's City vehicle away from him for use in his official City business, but we do expect that you educate him in the area of human respect, and that you instruct him not to park your City vehicle in front of our home. We expect that you will resolve this problem immediately and not force us to have to wait until your next board meeting in December for a resolution to this relatively simple request. We look forward to hearing from you. Sincerel , Daron & Tin 3265 Iowa S Costa Mesa, CA 92626 714- 444 -1469 cc: Allan Mansoor, Mayor City of Costa Mesa 77 Fair Dr. Costa Mesa, CA 92626 Costa Mesa Police Dept. 99 Fair Dr. Costa Mesa, CA 92626 Jay & Debbie Wilson 3260 New York Ave. Costa Mesa, CA 92626 Christopher & Jennifer Koch 3257 Iowa St. Costa Mesa, CA 92626 0 • f� n �J Meeting Date Item Number 10/26/09 IX. E. COSTA MESA SANITARY DISTRICT RECYCLING COMMITTEE AGENDA Monday, December 14, 2009 12:00 p.m. Costa Mesa Sanitary District 628 W. 191h Street Costa Mesa, California (Directors Ooten and Perry I. Recycling Committee Goals for 2009 -2010 II. Orange County Waste & Recycling Sub - Regional Meetings and Grant Program IV. 2009 Telephone Book Recycling Program V. Plastics Presentation to Cub Scout Pack 711 VI. CR &R Report on Other Agencies Recycling Programs VII. Report on Other CMSD Recycling Programs VIII. Public Comments Dated: December 10, 2009 Clerk of the District • • • Recycling for 2009 :f Meeting Date Item Numbe 1?J17/09 IX. E. Committee ®alp I. Encourage Recycling Projects by Non - Profit Organizations page Ad in City of Costa Mesa Publication $100 awards given to non - profit organizations that complete recycling projects Utilize $500 Recycling Support from Costa Mesa Disposal Create two projects in 2009 and 2010 Contact Girls Club and Boys and Girls Scouts Past Participants include: Girl Scouts, Boy Scouts, Cub Scouts, Boys and Girls Club Potential Participants include: Schools, Sports Teams Status: Goals achieved. II. Research Food Recycling Continue Research from 2007 -2008 ® Consider CR &R Wet Recycling Method ® Provide updates to Board in late 2009 and 2010 III. Participate in special days and events: such as: National Environmental Education Week - April 12 -18 Earth Day - April 22 0 International Composting Awareness Week - May 3 -9 ® Kids Day - August 2 ® California Coastal Clean -Up Day- September 19 America Recycles Day - November 15 ® Waste Free Lunch Day (any day) Status: Career Day at Estancia High School held June 3, 2009 IV. New District Video • Discuss Distribution Strategy Status: On Hold V, Educate Residents Educate Residents on One - Container Mixed Trash Recycling Program Include articles in newsletter and other publications Educate Residents on Achieving 85% Recycling rate Educate Residents on HHW and other proper disposal, CRT- Conducted Seminars Junk Mail Alternatives Signs for OCC Recycling Center Concept of Zero Waste Disposal of Residential Grease Utilize all opportunities Create 'New Resident" packages w /recycling and source reduction information Status: VI. Continue School Recycling Programs 6 Telephone Book Recycling Program 6 Plastics Presentations 6 Vermi - Composting 6 Composting 6 Waste -Free Lunch Day a Sewer Science ® Actively promote programs with new f lyer and attempt to hold presentations continuously throughout 2009 & 2010 school years Status: Plastics presentations at TeWinkle School held on February 4, 2009 Recycling presentation at Poularino School held March 26, 2009 VII Continue to host tours of CRT, OC Landfill and OCSD for Costa Mesa residents including students and social service groups Continue tours of CRT, OC Landfills & OCSD. Tour of OCSD Groundwater Replenishment Facility. Tours of LEER Gold Yard Status: Tour with UCI students held March 5, 2009 a Tour with College. Park Elementary School students held June 12, 2009 e Tour with Costa Mesa High School Special Education students to Landfill 6 on June 17, 2009 VIII, Water Conservation 6 Encourage reduction in water usage Promote use of waterless urinals 6 Research available products for low water usage 6 Refer residents to Meso Consolidated Water District website Meet with MCWD Staff in mid-2009 and 2010 to obiain appropricie rnessage to residents and businesses. Disse.minatc, of every opportunity. Stcriu <: CMSL) ad placed in Costa Meso Recreation &, Community News surt}met, publication. Protecting Me Ensironment 6y Increasing Ascychng andAwareness wu w. cggc a gov 12/08/09 2 • K 0 IX. Source Reduction Goals 17_� a Distribute CMSD Flyers ® Post information on Website 6 Promote OCC Recycling Center as One -Stop Recycling Center 6 Continue source reduction outreach and education Add Source Reduction Goals to website in 2009 and Summer 2009 newsletter ® Provide 250 Earth Machine composting bins by the end of 2010 Status: X. Invite the following individuals to Recycling Committee meetings: ff Mike Carey, OCC Recycling Center (March 2007, November 23, 2009 meeting) Melanie Eustice, City of Costa Mesa Management Analyst & Mike Balliet Maria Kakutani, CIWMB Status: Trisha Throop of CR &R attends meetings on regular basis XI. Pursue Grant Funding ® Pursue OC Waste and Recycle Grants Other Grants Provide monthly reports on regular meeting agenda status: Received Grant funds from OC Wasted Recycling XII. Other Recycling Programs and Events 0 Used Tire Roundup Emergency Services Expo Sharps Program Increase Pharmacy participation 6 Add one pharmacy in 2009 and one in 2010 . subject to budget limitations Status: Costa Mesa Compounding Pharmacy & Shareourselves Pharmacy are now included in the Sharps Program, XIII. Staff Training Programs and Events a Attend Conferences Status: Staff attended Composting Workshop in San Juan Capistrano on May 21, 2009 @, Training on Giving Presentations Status: Staff training session held on March 17, 2009 12/08/09 Protecting the Environment by Increasing Rfcychng and -Awareness www. crosdca.�ov • LJ Meeting Date I Item Numbs 12/17/09 1 IX. E. CosTA,U!4E-sASANImaNyDlszvICz Memorandum To: Board of Directors From: Joan Revak, Program Manager Date: December 10, 2009 ... an Independent Special District Subject: SCHOOL TELEPHONE BOOK RECYCLING PROGRAM - 2009 The 2009 School Telephone Book Recycling Program began the week of November 16, 2008 and will run until December 18, 2009. The status of the program through December 4, 2009 is detailed on the attached Weekly Collection Data 2009 chart. As you will note, Kline School is leading the pack with a total of 17 lbs. — over 5 books per student! As stipulated in the invitation letter to the schools, to be eligible for an award, a minimum of /2 book per student is required and four schools have not yet reached that goal. Protecting our community's health by providing solid waste and sewer collection services crosdcagov C, SAN(TgR f i ti� oaa O� O Pa / F q yc�RpORA'��`9a 1 nhnna hnnk - q n nnl lnriR TELEPHONE BOOK RECYCLING PROGRAM WEEKLY COLLECTION DATA 2009 Um Tntal Ni mhPr of RnnkG (;nllP.CtPd Per Week at Each Site Students Location 13 -Nov 20 -Nov 27 -Nov 4 -Dec 11 -Dec 18 -Dec TOTAL 520 Adams School 136 408 544 407 California School 136 136 136 408 590 College Park School 136 136 136 408 440 Davis School 5th & 6th) 0 0 0 1 0 49 Harper Preschool Center 136 136 272 611 Kaiser Elementary School 136 136 136 408 435 Kill brooke School 136 136 136 408 48 Kline School(K -8) 0 136 136 272 623 Mariners Christian (K -6) 136 136 136 408 600 Newport Heights Elementary 136 136 136 408 400 Paularino School 136 136 136 408 559 Pomona School 136 136 272 560 Rea Elementary (4 -6) 5 0 136 141 530 Sonora School 136 136 136 1 408 280 St. Joachim 136 408 575 408 1527 585 St. John The Baptist (K -8 ) 136 408 983 1527 VVhitti'err SGhGel 600 Wilson School 0 136 272 408 470 Woodland Elementary School 0 136 136 272 Gesta Mesa High SGheGl+77k8j 692 Charles TeWinkle School 136 136 0 272 1,200 Estancia High School 136 136 272 OCC Rec cling Center 408 408 0 Total Books Collected 16371 29921 5751 4247 9,451 Total Pounds Collected I I I I 1 1 28,353 I ons wiectea Rev. 12110109 jr 14.10 2009 Grand Total 14.18 _bs /Student 3.14 3.01 2.07 16.65 2.00 2.81 17.00 1.96 2.04 3.06 1.46 0.76 2.31 16.36 7.83 2.04 1.74 1.18 0.68 Meeting Date I Item Numbe 12/17/09 X. B. 3. Costa Mesa Sanitarr st ict ... an Wepeen6ent Special District Board of Directors December 9, 2009 Via U.S. Mail Arlene Schafer Proposed Change Orders Nos. 10 -21 Robert Ooten Gary Monahan Arthur Perry Mr. Roger Betten James Ferryman Paulus Engineering, Inc. (949) 631 -1731 2871 East Coronado Anaheim, California 92806 Marcus D. Davis Notice Treasurer /Director of Finance Each condition justifying a request for change order must be brought to the District's attention immediately. (Para. 36A) Request for Change Order within 30 Days Phone (949) 645 -8400 Each request for a change order must be submitted within 30 days of the work Fax performed. (Para. 36A) (949) 650 -2253 Independent Investigation The contractor is required to independently investigate conditions that exist. Address Paragraph 43 provides as follows: 628 W. 19th Street Costa Mesa, CA No plea of ignorance of conditions that exist or that may hereafter 92627 -2716 exist, or of conditions or difficulties that may be encountered in the execution of the work under this Contract, as a result of failure to os p Printed on Protecting our communit,Nls bealt� b�q providing solid waste and sewer collection services. Recycled Paper www.emsbea.gov Re: CMSD #129 Bristol Street Sewer Staff Proposed Change Orders Nos. 10 -21 Robin. B. Hanrers Manger Dear Roger: District Engineer (949) 631 -1731 The Costa Mesa Sanitary District has reviewed your proposed change orders Nos. 10 -21. The District Engineer, the Senior Engineer for the project, the Senior Thomas A. Fouth Inspector for the project, and the District's Counsel completed the review. As an Assistant Manager update, Change Order No. 1 was previously approved and included in prior progress payments while items 1 -9 in your letter dated 11/2/09 will be deductive change orders for the items not constructed due to the water line interference causing the Joan Revak oardSecretary project to be ended after two - thirds constructed. The review below is for items 10- rogram Manager 21 in your letter dated 11/2/09. Clerk of the District The District began by reviewing the contract documents and provides the overview below of certain contract provisions so there is no need to repeat those provisions Alan R. Burns for each change order request. Paragraphs refer to those contained in the contract Legal Counsel signed by Paulus Engineering and the District. Marcus D. Davis Notice Treasurer /Director of Finance Each condition justifying a request for change order must be brought to the District's attention immediately. (Para. 36A) Request for Change Order within 30 Days Phone (949) 645 -8400 Each request for a change order must be submitted within 30 days of the work Fax performed. (Para. 36A) (949) 650 -2253 Independent Investigation The contractor is required to independently investigate conditions that exist. Address Paragraph 43 provides as follows: 628 W. 19th Street Costa Mesa, CA No plea of ignorance of conditions that exist or that may hereafter 92627 -2716 exist, or of conditions or difficulties that may be encountered in the execution of the work under this Contract, as a result of failure to os p Printed on Protecting our communit,Nls bealt� b�q providing solid waste and sewer collection services. Recycled Paper www.emsbea.gov make the necessary independent examinations and investigations, and no plea of reliance on initial investigations or reports prepared by DISTRICT for purpose of letting this Contract out to bid, will be accepted as an excuse for any failure or omission on the part of the CONTRACTOR to fulfill in every detail all requirements of said Contract, specifications, and plans. Nor will such reasons be accepted as a basis for any claims whatsoever for extra compensation or for an extension of time. In accordance with Public Contract Code Section 7105, CONTRACTOR shall not be liable for Acts of God. Limitation of Damages For any change order request the District determines is legitimate, the parties agreed on a formula for damages that is not reflected in your change order requests. Paragraph 36B provides as follows: CONTRACTOR shall be limited in the damages that it may recover under this Agreement. CONTRACTOR shall be limited to extra days for delay time and any direct costs related thereto, and to the direct costs of completing extra work. "Direct Costs" shall be those items defined in Section 3 -3.2.2 Basis for Establishing Costs, Standard Specifications for Public Works Construction, 1997 edition. Excluded from direct costs shall be mark ups on materials, equipment rentals or other items or expenditures, so- called "Eichleay damages" including, but not limited to, home office overhead, lost bonding capacity, lost profits, and lost interest. Please also refer to "General Notes" Sheet 3 of 16 of the plans, notes 14, 15, and 16 regarding the contractor's responsibility for disposal of excess material not used during construction, the possibility groundwater may be present, and the use of steel plates or temporary asphalt concrete at the end of each workday. Applying the above provisions to the requests for change orders, the District has made preliminary determinations as follows: The numbers and descriptions match Paulus' document dated November 9, 2009. 10. Extra 6" asphalt pave -back — $33,734.32 This claim asserts the District is responsible for conditions that were other than what was encountered. In the specifications, a description of the paving thickness was made from what was learned from one set of County records. The District did not indicate in the plans, specifications, or contract these were the precise conditions that would be encountered. It simply provided relevant information and advised you that you would assume the risk of extra costs for quantities and pavement removal. That fact was noted in the Trench and Pavement Notes, Note 1, sheet 10 of 16 of the plans. Note 3 states the District will not pay for additional quantity of pavement removal and replacement due to contractor's construction operation. Paulus Engineering chose to use a five -foot wide trench due to the size of the shoring shield available rather than a three -foot wide trench that is standard for a 15" VCP sewer. 2 Paulus Engineering has also failed to advise what independent investigation was performed as required in the contract. An independent investigation . consisting of a phone call to the City of Newport Beach or a review of other plans and specifications for underground lines constructed in the street would have revealed the additional thickness in asphalt paving in South Bristol Street, thereby preparing Paulus Engineering for extra depth saw cutting, pavement removal and pave back. In the event any of the extra work is justified, Paulus Engineering has used an incorrect formula for payment by including mark ups, costs for overhead /profit and bonding, which are excluded per the contract. This is in addition to statements made at the meeting held 11/30/09 at the District Engineer's office where Paulus stated the request should be for 16 hours, not 24 hours. Also, please provide the original paving estimate from the paving sub - contractor. 11. Construct MH T -Lock Sta. 23 +90 contract bid — $8,900 This should be the actual cost of the MH with no mark up or profit/overhead added rather than an approximation of the costs. 12. Extra depth saw cutting — $14,920.29 Again, this was not caused by the District incorrectly indicating the thickness of the pavement. You were provided with the information obtained from one source and advised you to perform your own independent investigation. See 10, above. Also, please provide the original estimate from the saw cutting sub - contractor. 13. Remove and dispose extra 6" AC — $19,055.92 See 10 above. Additionally, mark ups, overhead /profit, and bonding costs should not be included. 14. Break and rechannel existing MHs — $21,621.66 The proposed change order appears to incorrectly include the two 2' long joints of pipe on each side of the manhole, which were to have been placed whether or not the manhole was replaced. Additionally, mark ups, overhead /profit, and bonding costs should not be included. 15. Unsuitable soil conditions 2 -day adjustment — $26,140.89 The District did not "indicate" the soils conditions that would be encountered and advised bidders to perform their own investigation. Additionally, Paulus Engineering stated when extra thick asphalt paving is encountered, it is usually due to excess moisture in the soil, which Paulus would have concluded upon finding in its independent investigation the paving was extra thick. Also, the plans and specifications call for either "temporary asphalt paving" or "trench plates" to be installed at the end of each workday. This does not allow the contractor to select one of the methods such as temporary asphalt paving, then claim extra work when the other method must be used. Prior to construction, the CMSD Inspector witnessed Paulus Engineering stating to both the County of Orange and the City of Newport Beach that trench plates would be used throughout the project. 3 16. Additional #2 rock mixed with 3/4" in pipe zone & sand in trench — $88,724 The District did not indicate nor warrant soil conditions. Paulus Engineering • was to undertake an independent investigation. The District advised you in the bid specifications the District would not be responsible for additional quantities. See 15 above for the use of trench plates and previous comments regarding markup. 17. MH #1 connection — $8,000 The change order states the below ground over -pour of the manhole base encountered by Paulus Engineering when installing the new 15" VCP sewer was not standard, while in fact, some over -pour is standard. Paulus Engineering stated it would adjust the originally proposed change order amount of $8,824.15 but the CMSD does not accept the offer of $8,000. The CMSD considers an over -pour of an additional 6% 9" to be standard, which would halve the Paulus cost after mark -up, overhead /profit and bonding are removed. 18. 8" Gas 5 — 1 1/2" conduits Sta. 12 +06 & at gutter — $3,322.82 This may be valid and the District is checking further. Mark up, overhead /profit, and bonding should not be included. 19. SD & 15" VCP crossing Sta. 21 +00 — $7,068.54 This request asks for extra work because a storm drain line was not perfectly perpendicular while crossing the sewer main and was encountered closer to the sewer main in elevation.. This request is denied as the line was within the range of variance for actual construction. Further, in the "General Notes ", Sheet 3 of 16, note 19, it is noted the location of utilities and structures are approximations. 20. Manufacture T -Lock MHs not used or restock 20% — $2,042 Once the restocking fee is confirmed, the District will pay the invoice costs. 21. Material VCP Wyes, fittings & couplings return with 25% restock — $1,001.94 Once the restocking fee is confirmed, the District will pay the invoice costs. 22. Golf course add concrete at trash enclosure — $3,477.30 The District previously advised you not to add the concrete at the trash enclosure. The shape of the dirt being re- graded is substantially similar to the original dirt except for slightly more dirt added, which was available on- site from the sewer work. The District rejects the request for 8 hours of extra grading when in fact the extra dirt did not change the time involved in restoring the area to a like condition. 23. Extra thick AC Sta. 22 +75 to 23 +90 — $5,940.61 Apparently, because Paulus had to break the chunks of asphalt into smaller • chunks, Paulus requests reimbursement from the District for the extra work. The District did not indicate nor warrant actual pavement thickness, and Paulus should have investigated this condition or absorbed the cost. 4 24. Sta. 23 +00 communication conduit conflict — $9,314.18 Although the conduit was unmarked and not of record, the CMSD Inspector reports Paulus Engineering damaged the conduit and continued on without loss of time while the conduit owner repaired the line. This does not warrant extra work. 25. Sta. 12 +11 to 13 +80 unsuitable soil — $5,409.55 We did not warrant soils conditions and advised you to independently investigate. We also advised you we would not be responsible for extra removal or materials. 26. 4" grind and pave saw cut area 23 +75 to 29 +75 — $26,136 Part of this request may be valid, however, there is no credit shown for the second saw cut that is required in the trench detail plus Paulus used a 5' wide trench, instead of 3'wide. The District is continuing to investigate and requests a copy of the paving sub - contractors original estimate. Once again, mark up, overhead /profit, and bonding are excluded from all extra work. Conclusion Paulus Engineering takes the approach that anything other than perfect working conditions are cause for extra work, which is not the industry standard. It is also not what the District has experienced over the years with other licensed contractors performing public works construction. This is in addition to Paulus Engineering's disregard for the contract provisions requiring an independent investigation and financial limits on extra work. The above is meant to be a status report on the analysis of the above change order requests and the District is attempting to determine the total dollar value of the requests. The District welcomes comments on the above after you have an opportunity to review this communication. Progress Payment No. 3 is being prepared without consideration of the above and will be provided to you shortly for your consideration. If you have any questions, please call me at (714) 293 -2727 (cell). Sincerely, Robin B. Hamers District Engineer cc: Board Staff • 5 • CO,SY A E SSA ,SAN, DI�IOT ,4. December 8, 2009 "NOTICE" Meeting Date Item Numb e 12/17/09 X. c. I. Costa Mesa Sanitary District Sewer Lateral Assistance Program Dear Home Owner: You submitted an application for participation in the District's Sewer Lateral Assistance Program (see attached), however, you have not completed the work on your sewer lateral. Unless you complete the sewer work by June 15, 2010, the District will send you 50% reimbursement for work completed to date, subject to program parameters, and then close your file. Participation in the program is limited to one application every five years, should the program be continued. Please direct all questions to Kaitlin Tran at (949) 645 -8400 x 233. Thank you, Board of Directors Protecting our community's heaffh and the environment by providing solid waste and sewer collection services. www.crosdcagov ROBIN B. HAMERS & ASSOC., INC. CIVIL ENGINEERS • PLANNERS • SURVEYORS ... since 1981 November 28, 2009 Board of Directors Costa Mesa Sanitary District 628 W. 19" Street Costa Mesa, CA 92626 Re: CMSD Inflow Reduction Program Proposal for Additional Inspection Services Dear Board of Directors: Meeting Date Item Number 12/17/09 1 X. F. 234 E. 17TH ST., SUITE 205 COSTA MESA, CA 92627 Phone 949/548 -1192 Fax 949/548 -6516 The following discussion and recommendations are provided in response to Director requests from the November 24, 2009 Sewer System Committee meeting where it was requested a budget for reducing UI be brought back for consideration. As reported a number of times, according to the District -wide CCTV results, the III making its way into • the CMSD sewer system is from "inflow ", not "infiltration ". As evidenced in the OCSD Percent Rain Ingress Map and as explained at the Sewer System Committee meeting, there are three orange /red/brown areas that have rainfall above the OCSD goal of 2.0% rainfall ingress (light blue color) into the sewer system. This is quite a large percentage of the CMSD service area and the reason OCSD has CMSD near the top of the list for member agencies with I/I. The CMSD understands the operational and financial strain excess water in the sewer system places on OCSD during the winter season. The CMSD also understands the State Waste Discharge Requirements require the CMSD take steps to minimize 1/I and this is reflected in the District's Sewer System Management Plan. One step already taken is the arrangement with National Plant Services (NPS) to completely seal the vent holes, pick hole, and the open space between the ring and cover at no cost to the District if done during the regular maintenance cleaning operation. However, only one area of the District (the east side, tributary to the OCSD Dover Trunk) has been studied to the point where the respective manholes needing plugging and sealing have been identified. It is important to not only identify which manholes are subject to inflow, but to realize that plugging and sealing too many manholes seals off the industry standard early warning detection system of having a backup manifest itself by bubbling up through the vent holes in the manhole cover. With too many manholes completely sealed, instead a backup will not occur in a street where visible and rectifiable with no damage, a backup will occur in a residence, without warning, and without the field crew's ability to know where the sewer main is blocked. Therefore, knowing which manholes to completely seal is extremely important and is part of the focus of the work effort described herein. Completely sealing the system also creates hydrogen sulfide odors and increases corrosion. HROBIN B. HAMERS & ASSOC., INC. 234 E. 17TH ST., SUITE 205 CIVIL ENGINEERS • PLANNERS • SURVEYORS COSTA MESA, CA 92627 ... since 1981 0 Phone 949/548 -1192 Fax 949/548 -6516 Because there is a large part of the District within which to reduce I/I, it is proposed to have the Inspectors seal manholes themselves since National Plant Services cannot always work the areas where inflow is occurring. It is recommended in future work scheduling, NPS be scheduled to clean the lines where inflow is occurring just prior to the rainy season so they can seal the manholes. The Inspection budget is proposed as three (3) hours per day between January 1, 2010 and March 31; 2010 (end of the rainy season) and then two hours (2) per day from April 1, 2010 until June 30, 2010 to continue searching for illegal connections, check on the manhole sealing, insure records are available to produce a GIS Manhole Sealing Map, and to plan for the next rainy season, which begins on October 1, 2010. The proposed budget for the above from now until the end of the 2009 -2010 fiscal year is as follows; with billing to be hourly, not to exceed $20,962.50. Cost for the District Engineer's time is already included in the previously approved budgeted amounts for general District Engineer services so no increase in this portion of the budget is proposed. January 1, 2010 to March 31, 2010 3 hrs /day for 13 weeks @ $64.50/hr. _ $12,577.50 2. April 1, 2010 to June 30, 2010 2 hrs /day for 13 weeks @ $64.50/hr. _ $ 8,385.00 Total $20,962.50 Thank you for consideration of the above. Sincerely, Robin B. Hamers President RCE 31720 • • CMSD INFLOW REDUCTION PROGRAM IMPLEMENTATION PLAN For meeting 12/21/09 10:00 a.m. Memorialize 3`d staff meeting with: Rob Harriers, District Engineer Tom Fauth, Operations Manager Joe Sinacori, Senior Engineer Karl Dulake, Maintenance Supervisor Paul Guzman, Senior Inspector Joe Limon, Inspector 2. Review OCSD Percent Rain Ingress Map and prioritize work. Phase I = alleys Phase II = brown area (4% - 16% rain ingress) Phase III = red area (3% - 4% rain ingress) Phase IV = orange area (2% - 3% rain ingress) Goal = reduce all areas to 2% or less rain ingress. • 3. Assign Karl, Joe. L., Paul each 1/3 of alleys and 1/3 of brown areas, with responsibility to determine manholes to be sealed and to seal manholes (sealing requires 2 men present). Cleaning crew may assist. 4. Obtain sealant and plugs and three copies of % size atlas. 5. Assign task of reviewing forthcoming NPS line cleaning areas (repeat of lines cleaned July 1, 2006 to June 30, 2007). Determine which manholes NPS should seal. Joe S. to determine lines to be cleaned and notify Karl, Joe L. and Paul of the areas inside their 1/3 of the District. 6. All sealed manholes to be marked on copies of Sewer Atlas. 7. Rob to review all sealed manholes with regard to possibly sealing too many manholes and not allowing a backup to occur in the street. 8. Maps with manholes sealed to be provided to EEC to produce GIS Map. Tom to advise EEC and request minimal cost for map. 9. Rob to check pumping station run times during rain events to determine effect of effort to reduce 1/1 by sealing manholes. 10. Reports and maps to be provided to CMSD Board of Directors and OCSD on a regular basis. • • C` Is ORANGE COUNTY SANITATION DISTRICT Engineering - Geographic Information Systems Percent Rain Ingress Over Long Term Flow Monitoring Basins Winter 2004/2005 LEGEND OCSD Sewers OCSD FM ® GISDBA.ssForceMainNode - ocsd_major_streets ocsd_fwys % Rain Ingress - 0.27 - 1.00 1.01 - 2.00 2.01 -3.00 - 3.01 - 4.00 - 4.01 - 16.29 City Boundary City Bndy ® Costa Mesa Fountain Valley Huntington Beach Irvine Newport Beach Newport Beach_I Santa Ana Unincorporated 0 0.3 0.6 0.9 1.2 Miles • • • SEWER SYSTEM COMMITTEE AGENDA December 15, 2009,10:30 a.m. Costa Mesa Sanitary District 628 W. 19th Street Costa Mesa, California Directors Monahan, Ooten and Ferryman Meeting Date hem Numbe 12/17/09 X. H. 1. Monthly Spill Statistics II. No More Wipes In The Sewer System - State Assemblyman Jared Huffman (Merin County) III. CMSD Policy on Private Spill Reporting IV. OCSD Offer of Area 7 Sewers - Governance - Update V. BYPASS Pump Purchase Justification; Recommendation to Purchase VI. CMSD Inflow Reduction Program A. R.B. Hamers & Associates, Inc.; Consider Proposal and Summary I &1 Reduction Plan B. OCSD Letter- OCSD Request for Minimizing Wet Weather Inflow VII. CMSD Map Upgrades /Geographical Information System (GIS) Agreement - Update Vill. CMSD Sewer Cleaning Program - Update IX. Transfer of 6 Sewer Lines from OCSD -to CMSD; Letter to Property Owners; Corrective Work X. SARBS -CWEA Collections Training Seminar 1 -21 -10 - "Private Property Sewer Laterals" Panel XI. CWEA Annual Conference- Sacramento Convention Center - 4- 20/23 -10 Xll. CMSD Projects: A. Project #101 - Westside Pumping Station Abandonment B. Project #129 - Bristol Street Sewer C. Project #164 - Miscellaneous Sewer Work D. Project #168 - Irvine Pumping Station Relocation E. Project #170 - Major Emergency Response Plans for Pumping Stations - Project Completed F. Project #171 - Irvine Pumping Station Force Main Rehabilitation G. Project #175 - OCSD Grant - Televising CMSD Sewer Lines H. Project #182 - Analysis of CCTV Results I. Project #183 - System -Wide Sewer Repair J. Project #186 - Sewer Lateral Assistance Program K. Project #187 - District Yard Xlll. Other XIV. Next Meeting: 1-19-10,10:30 a.m. XV. Public Comments Dated: December 7, 2009 Clerk of the District • • COSTA MESA SANITARY DISTRICT INVESTMENT OVERSIGHT COMMITTEE LOCATION: DATE AND TIME CONTACT: Call to Order 2. Roll Call Conference Room Meeting Date Item Numt>e 12/17/09 XI. A. Thursday, December 17, 2009 at 5:00 p.m. Marc Davis, Treasurer /Director of Finance AGENDA A. Secretary Monahan (rotating Committee member) B. Director Perry (rotating Committee member) C. Don McIntyre, Interim Manager 3. New Business A. Review of Treasurer's Report as of November 30, 2009 B. Annual Audit for 2009 -10 C. CalPERS Rates for 2010 -11 4. Public Comments 5. Adjournment It is the intention of the Costa Mesa Sanitary District to comply with California Government Code Section 54961 and the Americans with Disabilities Act ( "ADA ") in all respects. If as an attendee or participant at this meeting, you will need special assistance beyond what is normally provided, the Costa Mesa Sanitary District will attempt to accommodate you in every reasonable manner. Please contact Joan Revak, Clerk of the Sanitary District, (949) 645 -8400 ext. 223; at least forty-eight (48) hours prior to the meeting to inform us of your particular needs and to determine if accommodation is feasible. Please advise us at the time you will need accommodations to attend or participate in meetings on a regular basis." Meeting Date Item Numbs 12/17/09 XI. B. COST.A 9VES .A QCWTARTDISTRICT Memorandum To: Board of Directors ... an Independent Specia( District From: Marc Davis, Treasurer /Finance DirectoG� Date: December 9, 2009 Subject: Financial Statements for Fiscal Year Ended June 30, 2009 Recommended Action Receive and file. 0 Executive Summary Enclosed are the financial statements of the District for the year ended June 30, 2009, which were audited by Diehl, Evans & Company, LLP, along with the auditor communications as required by Statement on Auditing Standards (SAS) Number 114. The District did receive one management letter comment related to approval of the District Engineer's invoices. Per direction from the Board, the invoices from the District Engineer are to be approved by the Treasurer /Director of Finance prior to payment. In 3 instances, this prior approval was not obtained prior to the invoices being processed for payment. Staff will implement procedures to ensure that prior approvals are obtained prior to payment on future invoices. Nitin Patel, the Engagement Partner with Diehl, Evans & Company, LLP on the District's audit, will be present at the Board meeting of December 17, 2009 to present the financial statements to the Board. Attachments: 1. Financial Statements for the Year Ended June 30, 2009 2. SAS 114 Letter 3. Management Letter • Trotecting our community's health by providing solid waste and sewer collection services. crosdca.gov a COSTA MESA SANITARY DISTRICT FINANCIAL STATEMENTS WITH REPORT ON AUDIT BY INDEPENDENT CERTIFIED PUBLIC ACCOUNTANTS JUNE 30, 2009 0 COSTA MESA SANITARY DISTRICT • TABLE OF CONTENTS June 30, 2009 Page Number Independent Auditors' Report 1 Management's Discussion and Analysis 3 - 8 Basic Financial Statements: 9 Combined Statement of Net Assets 10 - 11 Combined Statement of Revenues, Expenses and Changes in Net Assets 12-13 Combined Statement of Cash Flows 14-17 • Notes to Financial Statements 19-29 • INDEPENDENT AUDITORS' REPORT Board of Directors Costa Mesa Sanitary District Costa Mesa, California We have audited the basic financial statements of the Costa Mesa Sanitary District as of and for the year ended June 30, 2009, as listed in the table of contents. These basic financial statements are the responsibility of the District's management. Our responsibility is to express an opinion on these basic financial statements based on our audit. We conducted our audit in accordance with auditing standards generally accepted in the United States • of America and the State Controller's Minimum Audit Requirements for California Special Districts. Those standards require that we plan and perform the audit to obtain reasonable assurance about whether the basic financial statements are free of material misstatement. An audit includes examining, on a test basis, evidence supporting the amounts and disclosures in the basic financial statements. An audit also includes assessing the accounting principles used and significant estimates made by management, as well as evaluating the overall financial statement presentation. We believe that our audit provides a reasonable basis for our opinion. r � U In our opinion, the basic financial statements referred to above present fairly, in all material respects, the financial position of the Costa Mesa Sanitary District as of June 30, 2009, and the. results of its operations and its cash flows for the year then ended in conformity with accounting principles generally accepted in the United States of America as well as accounting systems prescribed by the State Controller's Office and state requirements governing special districts. The Management's Discussion and Analysis, as listed in the table of contents, is not a required part of the basic financial statements but is supplemental information required by accounting principles generally accepted in the United States of America. We have applied certain limited procedures, which consisted principally of inquiries of management regarding the methods of measurement and presentation of the supplemental information. However, we did not audit the information and express no opinion on it. OTHER OFFICES AT: D,L&4vt wt CL Cm-4 --1 " J I LLP -1- 2965 ROOSEVELT STREET 613 W. VALLEY PARKWAY, SUITE 330 CARLSBAD, CALIFORNIA 92008 -2389 ESCONDIDO, CALIFORNIA 92025 -2598 (760) 729 -2343 • FAX (760) 729 -2234 (760) 741 -3141 • FAX (760) 741 -9890 DIEHL, EVANS & COMPANY, LLP • CERTIFIED PUBLIC ACCOUNTANTS & CONSULTANTS MICHAEL R. LUDIN, CPA A PARTNERSHIP INCLUDING ACCOUNTANCY CORPORATIONS CRAIG W. SPRAKER. CPA NITIN P. PATEL, CPA ROSERT1 CAI.LANAN, CPA 5 CORPORATE PARK, SUITE 100 -PHILIP H. HOLTKAMP, CPA IRVINE, CALIFORNIA 92606 -5165 *THOMAS M, PERLOWSTU, CPA - HARVEY J. SCHROEDER, CTA (949) 399-0600 • FAX (949) 399 -0610 KENNETH R AMES, CPA www.dieWevans.com W.(11C111CV3IIS.COID C PENTZ, CPA November 3, 2009 'A PROFESSIONAL CORPORATION INDEPENDENT AUDITORS' REPORT Board of Directors Costa Mesa Sanitary District Costa Mesa, California We have audited the basic financial statements of the Costa Mesa Sanitary District as of and for the year ended June 30, 2009, as listed in the table of contents. These basic financial statements are the responsibility of the District's management. Our responsibility is to express an opinion on these basic financial statements based on our audit. We conducted our audit in accordance with auditing standards generally accepted in the United States • of America and the State Controller's Minimum Audit Requirements for California Special Districts. Those standards require that we plan and perform the audit to obtain reasonable assurance about whether the basic financial statements are free of material misstatement. An audit includes examining, on a test basis, evidence supporting the amounts and disclosures in the basic financial statements. An audit also includes assessing the accounting principles used and significant estimates made by management, as well as evaluating the overall financial statement presentation. We believe that our audit provides a reasonable basis for our opinion. r � U In our opinion, the basic financial statements referred to above present fairly, in all material respects, the financial position of the Costa Mesa Sanitary District as of June 30, 2009, and the. results of its operations and its cash flows for the year then ended in conformity with accounting principles generally accepted in the United States of America as well as accounting systems prescribed by the State Controller's Office and state requirements governing special districts. The Management's Discussion and Analysis, as listed in the table of contents, is not a required part of the basic financial statements but is supplemental information required by accounting principles generally accepted in the United States of America. We have applied certain limited procedures, which consisted principally of inquiries of management regarding the methods of measurement and presentation of the supplemental information. However, we did not audit the information and express no opinion on it. OTHER OFFICES AT: D,L&4vt wt CL Cm-4 --1 " J I LLP -1- 2965 ROOSEVELT STREET 613 W. VALLEY PARKWAY, SUITE 330 CARLSBAD, CALIFORNIA 92008 -2389 ESCONDIDO, CALIFORNIA 92025 -2598 (760) 729 -2343 • FAX (760) 729 -2234 (760) 741 -3141 • FAX (760) 741 -9890 • THIS PAGE INTENTIONALL LEFT BLANK • is -2- COSTA MESA SANITARY DISTRICT ® Management's Discussion and Analysis • .Tune 30, 2009 The following discussion and analysis of the financial performance of the Costa Mesa Sanitary District (the District) provides an overview of the District's financial activities for the fiscal year ended June 30, 2009. It should read it in conjunction with the financial statements identified in the accompanying table of contents. Financial Highlights Financial highlights during the fiscal year ended June 30, 2009 included: • Total assets of the District exceeded its liabilities as of June 30, 2009 by $29,862,036. Of this amount, $6,226,933 is unrestricted and available to meet the District's ongoing obligations to its customers and creditors. • Net assets of the Solid Waste Fund increased $746,037 during the year ended June 30, 2009, which was primarily attributable to a reduction in solid waste disposal and recycling costs. • Net assets of the Liquid Waste fund increased $1,466,152 during the year ended June 30, 2009, which was primarily attributable to an increase to the annual sewer collection rates during the year and delays in the sewer capital improvement projects spending. Overview of the Financial Statements This Management's Discussion and Analysis (MD &A) serves as an introduction to the District's financial statements. The District's basic financial statements are comprised of three components: 1) Statement of Net Assets; 2) Statement of Revenues, Expenses, and Changes in Net Assets; 3) Statement of Cash Flows; and 4) Notes to the Financial Statements. The financial statements accompanying this MD &A present the financial position, results of operations, and changes in cash flow during the fiscal year ended June 30, 2009. These financial statements have been prepared using accounting methods similar to those used by private sector companies. Statement of Net Assets — The Statement of Net Assets presents information on the District's assets (investment in resources) and liabilities (obligations to creditors), with the difference between the two reported as net assets. Over time, increases and decreases in net assets may serve as a useful indicator of whether the financial position of the District is improving or deteriorating. However, other factors such as changes in economic conditions, population growth, zoning and new changed legislation or regulations also need to be considered when establishing financial position. See independent auditors' report. -3- COSTA MESA SANITARY DISTRICT Management's Discussion and Analysis (Continued) June 30, 2009 Overview of the Financial Statements (Continued) Statement of Revenues, Expenses, and Changes in Net Assets — The Statement of Revenues, Expenses and Changes in Net Assets presents information showing how the District's net assets changed during the fiscal year. All of the year's revenues and expenses are accounted for in the Statement of Revenues, Expenses and Changes in Net Assets. This statement measures the results of the District's operations for the year and can be used to determine if the District has successfully recovered all of its costs through its rates and other charges. Statement of Cash Flows — The Statement of Cash Flows presents information regarding the District's use of cash during the year. It reports cash receipts, cash payments, and net changes in cash resulting from operations, investing, noncapital financing, and capital and related financing activities. The Statement of Cash flows provides answers to such questions as; where did cash come from, what was cash used for, and what was the change in the cash balance during the reporting period. Notes to the Financial Statements — The financial statements also include Notes to the Financial Statements that provide important narrative details about the information contained in the financial statements. Information contained in the Notes to the Financial Statements is essential to a reader's full understanding of the data provided in the financial statements. Financial Analysis of the District One of the most important questions asked about the District's finances is, "Is the District better off or worse off as a result of the year's activities ?" The Statement of Net Assets and the Statement of Revenues, Expenses, and Changes in Net Assets report information about the District in a way that helps answer this question. These statements include all assets and liabilities using the accrual basis of accounting, which is similar to the accounting used by most private- sector companies. All of the current year's revenues and expenses are taken into account regardless of when cash is received or paid. 0 See independent auditors' report. -4- COSTA MESA SANITARY DISTRICT Management's Discussion and Analysis (Continued) June 30, 2009 Financial Analysis of the District (Continued) Statement of Net Assets Condensed Statement of Net Assets 2009 2008 Change Assets: Current assets $ 13,664,917 $ 11,795,891 $ 1,869,026 Capital assets, net 17,350,061 17,040,959 309,102 Total assets 31,014,978 28,836,850 2,178,128 Liabilities: Current liabilities 1,152,942 1,273,944 (121,002) Total liabilldes 1,152,942 1,273,944 (121,002) Net assets: Net investment in capital assets 17,350,061 17,040,959 309,102 Restricted far capital outlay 6,285,042 6,028,258 256,784 Unrestricted 6,226,933 4,493,689 1,733,244 Total net assets $ 29,862,036 $ 27,562,906 $ 2,299,130 As noted earlier, net assets may serve over time as a useful indicator of a government's financial position. Net assets of the District were $29,862,036 and $27,562,906 for the years ended June 30, 2009 and June 30, 2008, respectively. • One of the largest portions of the District's net assets reflects the District's investment in capital assets (net of accumulated depreciation) less any related debt used to acquire those assets that is still outstanding. Investments in capital assets represent $17,350,061, or 58 %, of the total $29,862,036 net assets — an increase of 2% from prior fiscal year. The District uses these capital assets to provide services to customers within the District's area; consequently, these assets are not available for future spending. Unrestricted assets represent 21% of the District's net assets comprising assets that may be used to meet the District's on going obligations to citizens and creditors in accordance with the District's fiscal policies. As of June 30, 2009, unrestricted assets increased 39% to $6,226,933 from $4,493,689 in the prior fiscal year. As of June 30, 2009, the District reported positive balances in all three categories of net assets. See independent auditors' report. -5- COSTA MESA SANITARY DISTRICT Management's Discussion and Analysis (Continued) June 30, 2009 Financial Analysis of the District (Continued) Statement of Revenues, Expenses and Changes in Net Assets Condensed Statement of Revenues, Expenses and Changes in Net Assets Revenues: Operating revenues Non - operating revenues Total revenues Expenses: Operating expenses Depreciation and amortization Non- operating expenses Total expenses Net Income before capital contributions Capital Contributions Change in net assets Net assets, beginning of year Net assets, end of year 2009 2008 Change $ 10,144,512 $ 9,606,545 $ 537,967 671,954 761,687 (89,733) 10,816,466 10,368,232 448,234 7,945,850 7,762,619 183,231 573,004 478,763 94,241 12,482 10,027 2,455 8,531,336 8,251,409 279,927 2,285,130 2,116,823 168,307 14,000 14,000 2,299,130 2,116,823 182,307 27,562,906 25,446,083 2,116,823 $ 29,862,036 $ 27,562,906 $ 2,299,130 The statement of revenues, expenses and changes in net assets shows how the District's net assets changed during the fiscal years. In the case of the District, net assets increased by $2,299,130 and $2,116,823 for the fiscal years ended June 30, 2009 and 2008, respectively. A closer examination of the sources of changes in net assets reveals that: During the year ended June 30, 2009, the District's total revenues increased by $448,234, primarily due to an increase in the annual sewer collection rates charge. In addition total expenses increased by $279,927, due to increased personnel costs. See independent auditors' report. -6- Pj • • COSTA MESA SANITARY DISTRICT Management's Discussion and Analysis (Continued) June 30, 2009 Financial Analysis of the District (Continued) Total District Revenues Total District Revenues Total District Expenses Total District Expenses 2009 2008 Change Operating revenues: Trash assessments $ 5,168,413 $ 5,136,643 S 31,770 Sewer assessments 4,632,923 4,254,608 378,315 Permits and inspection fees 28,183 22,552 5,631 Connection fees 24.270 13,687 10,583 Other services and charges 290,723 179,055 111,668 Total operating revenues 10,144,512 9,606,545 537,967 Non -operating revenues: 12,482 10,027 2,455 Investment income 297,158 469,376 (172,218) Taxes 223,789 226,046 (2,257) Other revenues 151,007 66,265 84,742 Total non -operating revenues 671,954 761,687 (89,733) Total revenues S 10,816,466 $ 10,368,232 S 448,234 In 2009, sewer assessments increased due to an increase in the annual sewer collection rates charge, and other services and charges increased due to a one -time insurance claim reimbursement. Total District Expenses Total District Expenses See independent auditors' report. -7- 2009 2008 Change Operating expenses: Solid waste and recycling disposal charges $ 4,499,524 $ 4,584,097 $ (84,573) Liquid waste disposal and capital improvement projects 1,516,374 1,540,711 (24,337) Administrative and other 1,929,952 1,637,811 292,141 Depreciation and amortization 573,004 478,763 94,241 Total operating expenses 8,518,854 8,241,382 277,472 Non - operating expenses: Loss on disposal of assets and other expenses 12,482 10,027 2,455 Total non - operating expenses 12,482 10,027 2,455 Total expenses $ 8,531,336 S 8,251,409 S 279,927 In 2009, administrative and other expenses increased by $292,141 due to increased personnel costs, increase in engineering and inspections costs and election costs in fiscal year ended June 30, 2009. See independent auditors' report. -7- COSTA MESA SANITARY DISTRICT Management's Discussion and Analysis (Continued) June 30, 2009 Capital Asset Administration Cbanges in capital asset amounts for 2009 werc as follows: Balance Transfers/ Balance 2008 Additions Deletions 2009 Capital assets: Non-depreciable- assets $ 3,473,698 $ 846,547 $ (2,742,053) $ 1,578,192 Depreciable assets 26,467,626 2,790,091 (149,680) 29,108,037 Accumulated depreciation and amortization (12,900,365) (573,004) 137,201 (13,336,168) Total capital assets, net S 17,040,959 $ 3,063.634 S (2,754,532) S 17,350.061 Changes in capital asset amounts for 2008 were as follows: Balance Transfers/ Balance 2007 Additions Deletions 2008 Capital assets: Non - depreciable assets S 478,893 S 3,145,346 S (150,541) $ 3,473,698 Dclaeciable assets 26,305,934 161,692 - 26,467,626 Accumulated depreciation and amortization (12,421.602) (478.763) (12,900,365) Total capital assets, net S 14,363,225 S 2,828,275 S (150,541) S 17,040,959 At the end of fiscal year 2009 and 2008, the District's investment in capital assets amounted to $17,350,061 and $17,040,959 (net of accumulated depreciation), respectively. The investment in capital assets includes land, property rights, subsurface sewer lines, pump stations, buildings and structures, equipment, vehicles and construction in progress, etc. Significant changes in capital assets of the District during the fiscal year ended June 30, 2009 were: the acquisition of subsurface sewer lines ($1,709,614) and construction costs ($174,518) for the Irvine pump station remodel; construction costs for the system -wide repair program ($364,777) and the miscellaneous sewer /manhole project ($186,570). Additional information on the District's capital assets can be found in Note 3 of the Notes to Financial Statements. Long -Term Debt As of June 30, 2009, the District had no long -term debt. Economic Factors and Next Year's Budgets The fiscal year ending June 30, 2010 budget includes an increase of approximately 9.10% to the annual sewer collection rates charge, and $2,294,600 in appropriations for capital improvement and replacement projects. Request for Information The financial report is designed to provide our Board of Directors, citizens, customers, ratepayers, investors and creditors with a general overview of the District's finances and to demonstrate the District's accountability for the funds it receives. If you have questions about the report or need additional financial information, contact the District's Finance Department at 628 W. 19th Street, Costa Mesa, California 92627. See independent auditors' report. -8- • • BASIC FINANCIAL STATEMENTS Wm COSTA MESA SANITARY DISTRICT COMBINED STATEMENT OF NET ASSETS June 30, 2009 (with comparative totals as of June 30, 2008) ASSETS CURRENT ASSETS: Cash and investments (Note 2) Accounts receivable Interest receivable Assessments receivable Due from other governments TOTAL CURRENT ASSETS CAPITAL ASSETS (NOTE 3): Land Property rights Subsurface sewer lines Buildings and improvements Equipment Vehicles Construction in progress Less accumulated depreciation CAPITAL ASSETS, NET TOTAL ASSETS LIABILITIES AND NET ASSETS CURRENT LIABILITIES: Accounts payable Accrued liabilities Deposits payable Deferred revenue Due to other governments TOTAL CURRENT LIABILITIES NET ASSETS: Invested in capital assets Restricted for capital outlay Unrestricted TOTAL NET ASSETS See independent auditors' report and notes to financial statements. -10- Solid Liquid Waste Waste $ 4,068,745 $ 6,370,418 38;028 10,033 19,283 32,091 320,761 197,138 - 409,093 4,446,817 7,018,773 - 77,964 - 4,025 - 26,632,870 - 1,340,797 - 918,056 - 216,314 - 345,942 - (13,336,168) 16,199,800 4,446,817 23,218,573 411,394 397,825 12,166 207,907 9,745 - - 9,301 433,305 615,033 16,199,800 - 4,190,319 4,013,512 2,213,421 4,013,51 2,603,540 :7 • is C • 4,604 Nomnajor 882,071 - Facilities Enterprise Totals 100,000 100,000 Revolving Fund 2009 2008 - - 9,301 489 $ 2,086,851 $ 100,000 $ 12,626,014 $ 10,966,462 - - 48,061 78,515 12,476 - 63,850 59,545 - - 517,899 380,778 - - 409,093 310,591 2,099,327 100,000 13,664,917 11,795, 891 901,691 - 979,655 979,655 - - 4,025 4,025 - - 26,632,870 24,026,498 - - 1,340,797 1,340,797 918,056 918,056 = 216,314 182,275 248,570 - 594,512 2,490,018 - - (13,336,168) (12,900,365) 1,150,261 - 17,350,061 17,040,959 3,249,588 100,000 31,014,978 28,836,850 • 4,604 - 813,823 882,071 - - 220,073 192,681 - 100,000 100,000 180,630 - - 9,745 18,073 - - 9,301 489 4,604 100,000 1,152,942 1,273,944 1,150,261 - 17,350,061 17,040,959 29094,723 - 6,285,042 6,028,258 - - 6,226,933 4,493,689 3,2P-,99- - $ 29,862, �$ 27,567U6 -I1- COSTA MESA SANITARY DISTRICT COMBINED STATEMENT OF REVENUES, EXPENSES AND CHANGES IN NET ASSETS For the year ended June 30, 2009 (with comparative totals for the year ended June 30, 2008) OPERATING REVENUES: Trash assessments Sewer assessments Permits and inspection fees Connection fees Other services TOTAL OPERATING REVENUES OPERATING EXPENSES: Solid waste disposal Liquid waste disposal Recycling and disposal charges Administration and other Capital improvement projects Depreciation TOTAL OPERATING EXPENSES OPERATING INCOME NONOPERATING REVENUES: (EXPENSES): Investment income Taxes Other revenues Other expenses Loss on disposal of assets TOTAL NONOPERATING REVENUES (EXPENSES) INCOME BEFORE CAPITAL CONTRIBUTION'S CAPITAL CONTRIBUTIONS CHANGES IN NET ASSETS NET ASSETS - BEGINNING OF YEAR, AS RESTATED NET ASSETS - END OF YEAR See independent auditors' report and notes to financial statements. -12- Solid Waste 0 Liquid Waste $ 5,168,413 $ - - 4,632,923 28,183 136,180 154,543 5,304,593 2,359,246 2,140,278 415,187 4,815,649 1,063,791 1,51.4,765 • 452,583 573,004 4,914,711 3,604,143 389,882 1,211,506 83,561 154,626 223,789 - 48,805 98,502 - (12,482) 356,155 240,646 746,037 1,452,152 - 14,000 746,037 1,466,152 3,267,475 21,137,388 $ 4,013,512 $ 22,603,540 • • Nonmajor Facilities Enterprise Totals Revolving Fund 2009 2008 $ 5,168,413 $ 5,136,643 - - 4,632,923 4,254,608 - - 28,183 22,552 24,270 - 24,270 13,687 - - 290,723 179,055 24,270 - 10,144,51.2 9,606,545 - - 2,359,246 2,353,826 - - 1,063,791 951,514 - - 2,140,278 2,230,271 - - 1,929,952 1,637,811 452,583 589,197 • _ 573,004 478,763 - - 8,518,854 8,241,382 24,270 - 1,625,658 1,365,163 58,971 - 297,158 469,376 - - 223,789 226,046 3,700 - 151,007 66,265 - - - (10,027) - - (12,482) - 62,671 - 659,472 751,660 86,941 - 2,285,130 2,116,823 - - 14,000 - 86,941 3,158,043 $ 3,244,984 $ 2,299,130 2,116,823 27,562,906 25,446,083 $ 29,862,036 $ 27,562,906 -13- COSTA MESA SANITARY DISTRICT COMBINED STATEMENT OF CASH FLOWS For the year ended June 30, 2009 (with comparative totals for the year ended June 30, 2008) Solid Liquid Waste Waste CASH FLOWS FROM OPERATING ACTIVITIES: Receipts from customers $ 5,275,798 $ 4,626,686 Payments to suppliers (5,055,578) (3,672,229) Payments to employees 136,432 571,660 NET CASH PROVIDED BY OPERATING ACTIVITIES CASH FLOWS FROM. NONCAPITAL FINANCING ACTIVITIES: Taxes received Other revenues Other expenses NET CASH PROVIDED BY NONCAPITAL FINANCING ACTIVITIES CASH FLOWS FROM CAPITAL AND RELATED FINANCING ACTIVITIES: Acquisition and construction of capital assets CASH FLOWS FROM INVESTING ACTIVITIES: Interest on cash and investments Increase (decrease) in investments NET CASH PROVIDED (USED) BY INVESTING ACTIVITIES NET INCREASE (DECREASE) IN CASH AND CASH EQUIVALENTS CASH AND CASH EQUIVALENTS - BEGINNING OF YEAR CASH AND CASH EQUIVALENTS - END OF YEAR See independent auditors' report and notes to financial statements. -14- 356,652 1,526,117 223,789 - 48,805 98,502 272,594 98,502 (799,177) 78,807 153,028 (316,261) (443,165) (237,454) (290,137) 391,792 535,305 2,017,641 3,237,135 $ 2,409,433 $ 3,772,440 • • • • • Nonmajor Facilities Enterprise Totals Revolving Fund 2009 2008 $ 24,270 $ - $ 9,926,754 $ 9,456,850 - - (8,727,807) (7,106,203) 708,092 (495,739) 24,270 - 1,907,039 1,854,908 - - 223,789 226,046 3,700 - 151,007 66,265 - - - (10,027) 3,700 - 374,796 282,284 (115,959) (915,136) (3,117,343) 61,018 - 292,853 (6,300) (818) (766,544) 538,267 1,374,270 54,718 (818) (473,691) 1,912,537 (33,271) (818) 893,008 1;269,064 60,036 6,583,876 932,386 5,651,490 $ 1,235,793 $ 59,218 $ 7,476,884 $ 6,583,876 -15- COSTA MESA SANITARY DISTRICT COMBINED STATEMENT OF CASH FLOWS (CONTINUED) For the year ended June 30, 2009 (with comparative totals for the year ended June 30, 2008) RECONCILIATION OF OPERATING INCOME TO NET CASH PROVIDED BY OPERATING ACTIVITIES: Operating income Adjustments to reconcile operating income to net cash provided by operating activities: Depreciation Changes in assets and liabilities: (Increase) decrease in accounts receivable (Increase) decrease in assessments receivable (Increase) decrease in prepaid items (Increase) decrease in inventory (Increase) decrease in due from other governments Increase (decrease) in accounts payable Increase (decrease) in accrued liabilities Increase (decrease) in deposits payable Increase (decrease) in deferred revenue Increase (decrease) in due to other governments Total adjustments NET CASH PROVIDED BY OPERATING ACTIVITIES CASH AND INVESTMENTS ON COMBINED STATEMENT OF NET ASSETS: Cash and cash equivalents Investments TOTAL CASH AND INVESTMENTS Solid Liquid Waste Waste $ 389,882 $ 1,211,506 573,004 3,308 (3,265) (23,775) (87,196) - (98,502) (6,760) (22,679) 2,325 25,067 - (80,630) (8,328) - - 8,812 (33,230) 314,611 $ 356,652 $ 1,526,117 $ 2,409,433 $ 3,772,440 1,659,312 2,597,978 $ 4,068,745 $ 6,370,418 NONCASH DISCLOSURE: The District received noncash capital contributions in the form of donated capital assets totaling $14,000 in the Liquid Waste Fund for fiscal year 2009. See independent auditors' report and notes to financial statements. -16- 0 • • 17-� Facilities Revolving Nonmajor Enterprise Fund. Totals 2009 2008 $ 24,270 $ - $ 1,625,658 $ 1,391,313 7,476,884 - - 573,004 478,763 - - 43 (64,710) - - (110,971) (139,235) - - - 11,980 - - - 7,157 - - (98,502) 10,027 - - (29,439) 106,111 - - 27,392 11 8,434 - (80,630) (83,494) _ (8,328) 18,073 - - 8,812 489 - - 281,381 463,595 $ 24,270 $ - $ 1,907,039 $ 1,854,908 0 $ 1,235,793 $ 59,218 $ 7,476,884 $ 6,583,876 851,058 40,782 5,149,130 4,382,586 $ 2,086,851 $ s� 1.00,000 $ 12,626,014 $ 10,966,462 -17- • THIS PAGE INTENTIONALL LEFT BLANK. • • _18_ COSTA MESA SANITARY DISTRICT NOTES TO FINANCIAL STATEMENTS June 30, 2009 I . SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES: a. The Organization: The Costa Mesa Sanitary District (the District) was incorporated in February 1944 pursuant to Division VI, Part 1. of the Health and Safety Code of the State of California (sometimes referred to as the Sanitary District Act of 1923). At the present time, the boundaries of the District extend into the Cities of Costa Mesa and Newport Beach as well as unincorporated areas within the County of Orange. b. Uniform Accounting System: The accounts of the District are organized on the basis of funds, each of which is considered a separate accounting entity. The operations of each fund are accounted for with a separate set of self - balancing accounts that comprise its assets, liabilities, fund equity, revenues and expenses. This system permits separate accounting for each established fund, for purposes of complying with: (a) applicable legal provisions, (b) Board of Director's ordinances and resolutions and (c) other requirements. Also, the accounts have been maintained in accordance with the 0 California State Controller's uniform system of accounts. c. Basis of Presentation: The accounts of the District are presented as enterprise funds. An enterprise fund is a proprietary type fund used to account for operations (a) that are financed and operated in a manner similar to private business enterprises - where the intent of the governing body is that the costs (expenses, including depreciation) of providing goods or services to the general public on a continuing basis be financed or recovered primarily through user charges; or (b) where the governing body has decided that periodic determination of revenues earned, expenses incurred, and /or net income is appropriate for capital maintenance, public policy, management control, accountability or other purposes. The District reports the following major enterprise funds: Solid Waste - This fund is used to account for the collection of trash charges, the cost of managing the refuse collection and recycling processes, and the cost of contract services provided to the District. Liquid Waste - This fund. is used to account for the collection of sewer charges, the cost of construction, maintaining sewer lines and pump stations, and the cost of contract services provided to the District. Facilities Revolving - This fund is used to account for the collection of charges paid. by or on behalf of the property owner for the construction of street sewers, and cost of acquisition, construction, and reconstruction of sewage facilities within the District. See independent auditors' report. -19- COSTA MESA SANITARY DISTRICT NOTES TO FINANCIAL STATEMENTS (CONTINUED) June 30, 2009 1. SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES (CONTINUED): c. Basis of Presentation (Continued): The District has opted under Governmental Accounting Standards Board (GASB) Statement 20, Accounting and Financial Reporting for Proprietary Funds and Other Governmental Entities That Use Proprietary Fund Accounting, to apply all GASB pronouncements as well as any applicable pronouncements of the Financial Accounting Standards Board (FASB), the Accounting Principles Board (APB), or any Accounting Research Bulletins (ARB) issued on or before November 30, 1989, unless they contradict or conflict with GASB pronouncements. When both restricted and unrestricted resources are available, it is the District's policy to use unrestricted resources first, and then restricted resources as they are needed. d. Measurement Focus and Basis of Accounting: Measurement focus is a term used to describe "which" transactions are recorded within the various financial statements. Basis of accounting refers to "when" transactions are recorded regardless of the measurement focus applied. The accompanying financial statements are reported using the economic resources measurement focus, and the accrual basis of accounting. Under the economic resources measurement focus all assets and liabilities (whether current or noncurrent) associated with these activities are included on the Statement of Net Assets. The Statement of Revenues, Expenses and Changes in Net Assets present increases (revenues) and decreases (expenses) in total net assets. Under the accrual basis of accounting, revenues are recorded when earned and expenses are recorded when a liability is incurred, regardless of the timing of related cash flows. e. Operating Revenues and Expenses: Operating revenues, such as charges for services (solid and liquid waste), result from exchange transactions associated with the principal activity of the District. Exchange transactions are those in which each party receives and gives up essentially equal values. Nonoperating revenues, such as property taxes and assessments, and investment income, result from nonexchange transactions or ancillary activities in which the District gives (receives) value without directly receiving (giving) equal value in exchange. Operating expenses include the cost of services, administrative expenses and depreciation on capital assets. E See independent auditors' report. -20- COSTA MESA SANITARY DISTRICT NOTES TO FINANCIAL STATEMENTS (CONTINUED) June 30, 2009 1. SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES (CONTINUED): f. Capital Assets: Capital assets purchased by the District are capitalized at cost. Data reflected in the District's capital asset records include estimates of original cost as determined by knowledgeable District personnel. Contributed capital assets, consisting primarily of donated subsurface lines dedicated to the District by contractors, or other governmental agencies are recorded as contributed capital assets, which increases the net assets of the District. Such contributed capital assets are recorded at their fair market value at the time of donation. Any single item purchased by the District with a cost greater than or equal to $5,000 and an estimated useful life of greater than one year is capitalized and depreciated. Depreciation is charged to operations using the straight -line method based on the estimated useful life of the asset. The estimated useful lives are as follows: Buildings 20 years Improvements 20 years Subsurface sewer lines 60 years Equipment 20 years Vehicles 10 years Other 20 years g. Property Taxes: Property tax in California is levied in accordance with Article 13A of the State Constitution at one percent of county -wide assessed valuations. This one percent is allocated pursuant to state law to the appropriate units of local government. For fiscal year 2009, the property tax calendar is as follows: Lien Date: Levy Date: Due Date: Delinquent Date: h. Maintenance Costs: January 1 July 1 First histallment - November 10 Second Installment - February 10 First Installment - December 10 Second Installment -April 10 All expenses for maintenance and repairs of property, including renewals of minor items, are charged to the appropriate maintenance expense accounts. A betterment or replacement of a unit of property is accounted for as an addition or retirement of capital assets. See independent auditors' report. -21- COSTA MESA SANITARY DISTRICT NOTES TO FINANCIAL STATEMENTS (CONTINUED) June 30, 2009 1. SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES (CONTINUED): i. Compensated Absences: Accumulated unpaid vacation and other employee benefit amounts are accrued when vested. At June 30, 2009, compensated absences payable in the amount of $58,137 is included in accrued liabilities. j. Claims and Judgments: When it is probable that a claim liability has been incurred at year -end, and the amount of the loss can be reasonably estimated, the District records the estimated loss, net of any insurance coverage under its participation in the Joint Power Insurance Authority program. At June 30, 2009, in the opinion of the District's legal counsel, the District had no material claims which would require loss provision in the financial statements. Small dollar claims and Judgments are recorded as expenses when paid. k. Investments: 0 Investments are stated at fair value (quoted market price or the best available estimates thereof). Net increase (decrease) in the fair value of investments, which consists of realized gains (losses) and the unrealized gains (losses), is shown in the statement of revenues, expenses and changes in net assets. 1. Cash and Cash Equivalents: For purposes of the statement of cash flows, cash equivalents are defined to include an investment in the District's cash and investment pool, as well as any direct investment in short-term, highly liquid investments that are both readily convertible to known amounts of cash or so near their maturity that they present insignificant risk of changes in value because of changes in interest rates, and have an original maturity date of three months or less. Investments in United States government sponsored enterprise obligations are not considered to be cash equivalents as defined above and, therefore, are excluded from the statement of cash flows. m. Estimates: The preparation of financial statements in conformity with accounting principles generally accepted in the United States of America requires management to make estimates and assumptions that affect certain reported amounts and disclosures. Accordingly, actual results could differ from those estimates. See independent auditors' report. -22- • • COSTA MESA SANITARY DISTRICT NOTES TO FINANCIAL STATEMENTS (CONTINUED) June 30, 2009 2. CASH AND INVESTMENTS: Cash and Investments: Cash and investments as of June 30, 2009 are reported in the accompanying combined financial statements as follows: Financial Statement Classification: Cash and investments Cash and investments as of June 30, 2009 consisted of the following: Cash on hand $ 700 Deposits 43,847 Investments 12,581,467 Total cash and investments $ 12.626.014 Investments Authorized by the California Government Code and the District's Investment Policy: The table below identifies the investment types that are authorized for the District by the California Government Code (or the District's investment policy, where more restrictive). The table also identifies certain provisions of the California Government Code (or the District's investment policy, where more restrictive) that address interest rate risk, credit risk, and concentration of credit risk. Authorized Investment Tyne U.S. Treasury Obligations Federal Agencies (U.S. Government Sponsored Enterprise Obligations) Banker's Acceptances Commercial. Paper Negotiable Certificates of Deposit Medium -Term Corporate Notes Money Market Mutual Funds Local Agency Investment Fund (LAIF) See independent auditors' report. -23- Maximum Maximum Maximum Percentage Investment Maturity of Portfolio in One Issuer 5 years None None 5 years None None 180 days 25% 10% 270 days I5% 10% 5 years 25% 10% 5 years 25% 10% N/A 20% None N/A None None -23- COSTA MESA SANITARY DISTRICT NOTES TO FINANCIAL STATEMENTS • (CONTINUED) June 30, 2009 2. CASK AND INVESTMENTS (CONTINUED): Disclosures Relating to Interest Rate Risk: Interest rate risk is the risk that changes in market interest rates will adversely affect the fair value of an investment. Generally, the longer the maturity of an investment the greater the sensitivity of its fair value to changes in market interest rates. One of the ways that the District manages its exposure to interest rate risk is by purchasing a combination of shorter term and longer term investments and by timing cash flows from maturities so that a portion of the portfolio is maturing or coming close to maturity evenly over time as necessary to provide the cash flow and liquidity needed for operations. Information about the sensitivity of the fair values of the District's investments to market interest rate fluctuations is provided by the following table that shows the distribution of the District's investments by maturity as of June 30, 2009. Disclosures Relating to Credit Risk: Generally, credit risk is the risk that an issuer of an investment will not fulfill its obligation to the holder of the investment. This is measured by the assignment of a rating by a nationally recognized statistical rating organization. Presented below is the California Government Code, the District's investment policy and the actual rating by Standards and Poor as of year end for each investment type: Investment Type U.S. Government Sponsored Enterprise Obligations Local Agency Investment Fund Money Market Mutual Funds Minimum Remaining Maturity Legal Total Rating (in Months) N/A 7,432,337 12 Months 13-24 25-60 AAA Investment Type or Less Months Months Total U.S. Government Sponsored Enterprise Obligations $ - $ 1,027,812 $ 2,999,376 $ 4,027,188 Local Agency Investment Fund 7,432,337 - - 7,432,337 Money Market Mutual Funds 1,121,942 - - 1.121.942 8.SS1 �72 1.027$12 2.999 376 $ 12.581.467 Disclosures Relating to Credit Risk: Generally, credit risk is the risk that an issuer of an investment will not fulfill its obligation to the holder of the investment. This is measured by the assignment of a rating by a nationally recognized statistical rating organization. Presented below is the California Government Code, the District's investment policy and the actual rating by Standards and Poor as of year end for each investment type: Investment Type U.S. Government Sponsored Enterprise Obligations Local Agency Investment Fund Money Market Mutual Funds See independent auditors' report. -24- AAA Unrated $ 4,027,188 $ - 7,432,337 1,121,942 5.]49.130 $ 7.432.337 Minimum Legal Total Rating $ 4,027,188 N/A 7,432,337 NiA 1.121,942 AAA $ 12.581,467 See independent auditors' report. -24- AAA Unrated $ 4,027,188 $ - 7,432,337 1,121,942 5.]49.130 $ 7.432.337 COSTA MESA SANITARY DISTRICT NOTES TO FINANCIAL STATEMENTS (CONTINUED) June 30, 2009 2. CASH AND INVESTMENTS (CONTINUED): Concentration of Credit Risk: The investment policy of the District contains no limitations on the amount that can be invested in any one issuer beyond that stipulated by the California Govemment Code. Investments in any one issuer that represents 5% or more of total District's investments are as follows: Reported Issuer Investment Type Amount Federal Home Loan Banks U.S. Government Sponsored Enterprise Obligation $ 3,028,125 Federal Farm Credit Banks U.S. Government Sponsored Enterprise Obligation 999,063 Custodial Credit Risk: Custodial credit risk for deposits is the risk that, in the event of the failure of a depository financial institution, a government will not be able to recover its deposits or will not be able to recover collateral securities that are in the possession of an outside party. The custodial credit risk for investments is the risk that, in the event of the failure of the counterparty (e.g., broker - dealer) to a transaction, a government will not be able to recover the value of its investment or collateral securities that are in the possession of another party. The California Government Code and the District's investment policy do not contain legal or policy requirements that would limit the exposure to custodial credit risk for deposits or investments, other than the following provision for deposits: The California Government Code requires that a financial institution secure deposits made by state or local governmental units by pledging securities in an undivided collateral pool held by a depository regulated under state law (unless so waived by the governmental unit). The market value of the pledged securities in the collateral pool must equal at least 110% of the total amount deposited by the public agencies. Califomia law also allows financial institutions to secure District deposits by pledging first trust deed mortgage notes having a value of 150% of the secured public deposits. The District's investments were collateralized as required by California Law. Investment in State Investment Pool: The District is a voluntary participant in the Local Agency Investment Fund (LAIF) that is regulated by California Government Code Section 16429 under the oversight of the Treasurer of the State of California. The fair value of the District's investment in this pool is reported in the accompanying financial statements at amounts based upon the District's pro -rata share of the fair value provided by LAIF for the entire LAIF portfolio (in relation to the amortized cost of that portfolio). The balance available for withdrawal is based on the accounting records maintained by LAIF, which are recorded on an amortized cost basis. See independent auditors' report. -25- COSTA MESA SANITARY DISTRICT NOTES TO FINANCIAL STATEMENTS (CONTINUED) June 30, 2009 3. CAPITALASSETS: Changes in capital assets for the year ended June 30, 2009 are as follows: Capital assets, not being depreciated: Land Property rights Construction in progress Total capital assets, not being depreciated Capital assets, being depreciated: Subsurface sewer lines Building and improvements Equipment Vehicles Total capital assets, being depreciated Less accumulated depreciation: Subsurface sewer lines Building and improvements Equipment Vehicles Total accumulated depreciation Total capital assets being depreciated, net Total capital assets, net Balance at Balance at July 1, 2008 Additions Deletions June 30, 2009 $ 979,655 $ - $ - $ 979,655 4,025 - - 4,025 2,490,018 846,547 (2,742,053) 594,512 3,473,698 846,547 (2,742,053) 1,578,192 24,026,498 2,756,052 (149,680) 26,632,870 1,340,797 - - 1,340,797 918,056 - - 918,056 182,275 34,039 - 216,314 26,467,626 2,790.091 _ ( 149,680) 29,108,037 (12,077,710) (471,355) 137,201 (12,411,864) (415,572) (30,374) - (445,946) (358,016) (43,584) - (401,600) (49,067) (27,691) - (76,758) (12,900,365) _573,004) 137,201 (13,336,168) 13,567,261 2.217.087 (12,479} 15,771,869 1E! • • !• . 1 1. Depreciation expense was charged to functions of the District as follows: Liquid waste $ 573.004 See independent auditors' report. -26- 0 • • COSTA MESA SANITARY DISTRICT 9 NOTES TO FINANCIAL STATEMENTS (CONTINUED) June 30, 2009 4. PENSION PLAN: a. Plan Description: The Costa Mesa Sanitary District contributes to the California Public Employees Retirement System (CaIPERS), a cost- sharing multiple- employer public employee defined benefit pension plan, effective July 1, 2004. The District's pension plan is part of the Miscellaneous 2.0% at 55 Risk Pool. CaIPERS provides retirement and disability benefits, annual cost -of- living adjustments, and death benefits to plan members and beneficiaries. Ca1PERS acts as a common investment and administrative agent for participating public entities within the State of California. As of July 1, 2005, the District was mandated by the State to participate in the risk pool. The risk pool combines the assets and liabilities across employers of the same risk pool to provide a method to spread the risk of uncertain gains and losses over a larger base of members. The June 30, 2003 valuations were the first pooled valuations. Benefit provisions and all other requirements are established by state statute and District ordinance. Copies of CaIPERS' annual financial report may be obtained from their executive office at 400 P Street, Sacramento, CA 95814. • b. Annual Required Contribution: The contribution requirements of the plan members and the District are established and may be amended by the State. Plan members are required to contribute 7% of their annual covered salary. The District is required to contribute at an actuarially determined rate; the current rate is 13.538% of covered payroll. The District's contributions to CaIPERS for the years ended June 30, 2009, 2008 and 2007 were $113,443, $91,150 and $70,442 respectively, and were equal to the required contributions for each year. 5. JOINT POWERS INSURANCE AUTHORITY: The District is a member of the Special District Risk Management Authority. Description of the Authority: The Authority is a risk - pooling self - insurance authority, created under provisions of California Government Code Section 6500 et. seq. The Authority's purpose is to arrange and administer programs of insurance for the pooling of self- insured losses and to purchase excess insurance coverage. • See independent auditors' report. -27- COSTA MESA SANITARY DISTRICT NOTES TO FINANCIAL STATEMENTS (CONTINUED) June 30, 2009 5. JOINT POWERS INSURANCE AUTHORITY (CONTINUED): Self - Insurance Programs of the Authority: At June 30, 2009, the District participated in the Authority's self - insurance programs as follows: Property Loss - Insured up to insurable value with a $2,000 deductible for buildings and personal property and a $500 deductible for licensed vehicles. General Liability - Insured up to $5,000,000 per occurrence with no annual aggregate limits and a $0 deductible, except $500 on property damage per occurrence. Auto Liability - Insured up to $5,000,000 per occurrence with no annual aggregate limits and a $0 deductible, except $1,000 on property damage per occurrence. Workers' Compensation - Insured up to statutory limits. Public Officials' Errors and Omissions - Insured up to $5,000,000 per occurrence with an annual • aggregate limit of $5,000,000. In addition to the above, the Authority has purchased insurance coverage as follows: Employee Dishonesty Coverage - Insured up to $400,000 per occurrence. The District pays annual premiums for these coverages. They are subject to retrospective adjustments based on claims expended. The nature and amount of these adjustments cannot be estimated and are charged to expenses as invoiced. There were no instances in the past three years where a settlement exceeded the District's coverage. b. RELATED PARTY DISCLOSURES: The District has entered into a contract with Robin B. Hamers and Associates, Inc., to provide management services and engineering services to the District. Robin Hamers, the owner of the Company, is paid a retainer and hourly rate to function as the General Manager through June 1, 2009 and District Engineer. The Company provides other engineering services which are approved by Robin Harriers. The total amount paid to Robin B. Harriers and Associates, Inc. for all these services amounted to $472,055. See independent auditors' report. �{► E • 0 COSTA MESA SANITARY DISTRICT NOTES TO FINANCIAL STATEMENTS (CONTINUED) June 30, 2009 7. SUBSEQUENT EVENT: In August 2009, the Board of Directors approved transfer of sewers located in the City of Costa Mesa from the Orange County Sanitation District (OCSD) to the Costa Mesa Sanitary District (CMSD). The sewer lines are to be accepted in current condition along with reimbursement. from OCSD in the amount of $1.3 million to mitigate deficiencies. This will be a one time payment with CMSD assuming the risk that the payment will cover the cost for repairs. 8. RESTATEMENT OF NET ASSETS: Beginning net assets balance was restated from $3,293,625 to $3,267,475 in the Solid Waste fund to adjust for an overstatement of accounts receivable at June 30, 2008. • 0 See independent auditors' report. -29- 1 DIEHL, EVANS & COMPANY, LLP CERTIFIED PUBLIC ACCOUNTANTS dT CONSULTANTS ® A PARTNERSHIP INCLUDING ACCOUNTANCY CORPORATIONS 5 CORPORATE PARK, SUITE 100 IRVINE, CALIFORNIA 92606 -5165 (949) 399 -0600 • FAX (949) 399 -0610 WWw.diehleyans.com November 3, 2009 Board of Directors Costa Mesa Sanitary District Costa Mesa, California Meeting Date I Item Numbe 12117/09 1 XI. B. MICHAEL R. LUDIN, CPA CRAIG W. SPRAKER, CPA NITIN P. PATEL, CPA ROBERT J. CALLANAN, CPA 'PHILIP H. HOLTKAMP, CPA "THOMAS M. PERLOWSKI, CPA 'HARVEY J. SCHROEDER. CPA KENNETH R. AMES, CPA 'WILLIAM C. PENT7, CPA •A PROFESSIONAL CORPORATION We have audited the financial statements of the Costa Mesa Sanitary District for the year ended June 30, 2009. Professional standards require that we provide you with information about our responsibilities under generally accepted auditing standards, as well as certain information related to the planned scope and timing of our audit. We have communicated such information in our engagement letter dated February 4, 2009 and in our letter on planning matters dated August 5, 2009. Professional standards also require that we communicate to you the following information related to our audit. • Significant Audit Findings: Qualitative Aspects of Accounting Practices Management is responsible for the selection and use of appropriate accounting policies. The significant accounting policies used by the Costa Mesa Sanitary District are described in Note 1 to the financial statements. We noted no transactions entered into by the District during the year for which there is a lack of authoritative guidance or consensus. All significant transactions have been recognized in the financial statements in the proper period. Accounting estimates are an integral part of the financial statements prepared by management and are based on management's knowledge and experience about past and current events and assumptions about future events. Certain accounting estimates are particularly sensitive because of their significance to the financial statements and because of the possibility that future events affecting them may differ significantly from those expected. 0 - I - OTHER OFFICES AT: 2965 ROOSEVELT STREET 613 W. VALLEY PARKWAY, SUITE 330 CARLSBAD, CALIFORNIA 92008 -2389 ESCONDIDO, CALIFORNIA 92025 -2598 (760) 729 -2343 • FAX (760) 729 -2234 (760) 741 -3141 a FAX (760) 741 -9890 Significant Audit Findings: a Qualitative Aspects of Accounting Practices (Continued) • The most sensitive estimates affecting the financial statements were: a. Management's estimate of the fair market value of investments is based on market values provided by outside sources. b. The estimated useful lives of capital assets for depreciation purposes are based on industry standards. c. The annual required contribution for the defined benefit pension plan of the District is based on certain actuarial assumptions and methods. We evaluated the key factors and assumptions used to develop these estimates in determining that they were reasonable in relation to the financial statements taken as a whole. Certain financial statement disclosures are particularly sensitive because of their significance to financial statement users. The most sensitive disclosure affecting the financial statement was reported in Note 4 to the financial statements regarding the annual required contribution for the defined benefit pension plan. Difficulties Encountered in Performing the Audit We encountered no significant difficulties in dealing with management in performing and completing our audit. Corrected and Uncorrected Misstatements Professional standards require us to accumulate all known and likely misstatements identified during the audit, other than those that are trivial, and communicate them to the appropriate level of management. As a result of our audit related testwork, we proposed no corrections of the financial statements that, in our judgment, had a significant effect on the Costa Mesa Sanitary District's financial reporting process. Disagreements with Management For purposes of this letter, professional standards define a disagreement with management as a financial accounting, reporting, or auditing matter, whether or not resolved to our satisfaction, that could be significant to the financial statements or the auditor's report. We are pleased to report that no such disagreements arose during the course of our audit. Management Representations We have requested certain representations from management that are included in the management representation letter dated November 3, 2009. • -2- Management Consultations with Other Independent Accountants In some cases, management may decide to consult with other accountants about auditing and ®accounting matters, similar to obtaining a "second opinion" on certain situations. If a consultation involves application of an accounting principle to the governmental unit's financial statements or a determination of the type of auditor's opinion that may be expressed on those statements, our professional standards require the consulting accountant to check with. us to determine that the consultant has all the relevant facts. To our knowledge, there were no such consultations with other accountants. • C: Other Audit Findings or Issues We generally discuss a variety of matters, including the application of accounting principles and auditing standards, with management each year prior to retention as the governmental unit's auditors. However, these discussions occurred in the normal course of our professional relationship and our responses were not a condition to our retention. This information is intended solely for the use of management, the Board of Directors, and others within the District and is not intended to be and should not be used by anyone other than these specified parties. -3- DIEHL, EVANS & COMPANY, LLP CERTIFIED PUBLIC ACCOUNTANTS & CONSULTANTS A PARTNERSHIP INCLUDING ACCOUNTANCY CORPORATIONS 5 CORPORATE PARK, SUITE 100 IRVINE, CALIFORNIA 92606 -5165 (949) 399 -0600 o FAX (949) 399 -0610 www.diehlevans.com November 3, 2009 Board of Directors and Management of Costa Mesa Sanitary District Costa Mesa, California Meeting Date I Item Numbe MICHAEL IL LUDIN. CPA CRAIG W. SPRAKER, CPA NITIN P. PATEL, CPA ROBERT J. CALLANAN, CPA 'PHILIP H. HOLTKAMP, CPA 'THOMAS M. PERLOWSKI, CPA 'HARVEYJ.SCHROEDER,CPA KENNETH R AMES. CPA 'WILLIAM C. PENT-L, CPA 'A PROFESSIONAL CORPORATION In planning and performing our audit of the financial statements of the Costa Mesa Sanitary District (the District) as of and for the year ended June 30, 2009, in accordance with auditing standards generally accepted in the United States of America, we considered the District's internal control over financial reporting (internal control) as a basis for designing our auditing procedures for the purpose of expressing our opinion on the financial statements, but not for the purpose of expressing an opinion on the effectiveness of the District's internal control. Accordingly, we do not express an opinion on the effectiveness of the District's internal control. However, during our audit we became aware of an opportunity for strengthening internal controls and • operating efficiency. This other matter is explained below with our recommendation for improvement. • Related Party Transactions We noted that a company performing engineering consulting services for the District is owned by the District's Engineer. Invoices for services performed by this company are required to be approved by the Assistant Treasurer for payment. However, three of the twelve invoices paid during the year did not have the Assistant Treasurer's approval signature. To minimize any potential conflict of interest for these related party transactions, we recommend that the District implement procedures to ensure that all invoices are properly approved prior to processing payments. This communication is intended solely for the use of management, the Board of Directors, and others within the District and is not intended to be, and should not be, used by anyone other than these specified parties. k.J '"•i,t / Cv , , L L P - 1 - OTHER OFFICES AT: 2965 ROOSEVELT STREET 613 W. VALLEY PARKWAY, SUITE 330 CARLSBAD, CALIFORNIA 92008 -2389 ESCONDIDO, CALIFORNIA 92025 -2598 (760) 729 -2343 • FAX (760) 729 -2234 (760) 741 -3141 • FAX (760) 741 -9890 w Meeting Date Item Numbe 12/17/09 XI. C. COSTA 9YESA SA7V77A�R.7�DIS�+R1C�' Memorandum To: Board of Directors From: Marc Davis, Treasurer /Director of Financ Date: December 9, 2009 ... an Independent SpecialTI&trict Subject: 5 -Month Budget Review for Fiscal Year 2009 -10 This report represents a review of the status of the District's budget as of November 30, 2009. Solid Waste Fund The Solid Waste Fund is projected to have a budgetary savings totaling approximately $447,755 as follows. 1 Variance Projected Favorable/ Budget Actual (Unfavorable) Revenues: Annual charge $5,140,000 $5,142,800 $ 2,800 Property taxes - 217,140 217,140 Additional container charge 115,000 115,000 - Investment earnings 45,000 33,000 (12,000) Contributions 25,000 27,450 2,450 Charges for services 3,000 2,180 (820) Other - 25,000 25,000 Total revenues 5,328,000 5,562,570 234,570 Expenses: Salaries & benefits 188,500 132,880 55,620 Operations & maintenance 4,834,110 4,683,920 150,190 Programs 74,700 67,325 7,375 Total expenses 5,097,310 4,884,125 213,185 Net income (loss) $ 230.690 $� $� 1 Board of Directors 5 -Month Budget Review for Fiscal Year 2009 -10 December 9, 2009 • Analysis of the budgetary savings is as follows. Revenues: Solid waste charges are projected to be greater than the budget by approximately $2,800. This is due to the budget being adopted prior to the final calculations of the charges to be placed on the tax roll. The amount actually placed on the tax roll was greater than budgeted. In accordance with accounting principles, the District will recognize all of this revenue during fiscal year 2009 -10. However, on a cash flow basis, it is too soon to determine what percentage of the annual charge will actually be collected and remitted to the District during this fiscal year. Based upon the first two apportionments from the County, the District has received 19% of its annual charge, as compared to 39% of its annual charge in the previous fiscal year. The levy for general property taxes was approximately $205,400. No general property taxes were included in the adopted budget. Given the Proposition 1A shift of 8 %, the maximum general property taxes available to the District for fiscal year 2009 -10 is approximately $197,000. Additionally, it is projected that revenue of $20,140 in delinquent and prior year taxes will be collected. This amount is also net of the Proposition 1A shift. As was the case with the solid waste charge, the general property tax amounts are based on a full accrual basis, whereas it is too soon to determine the amounts to be received on a cash basis. Investment earnings are projected to be $12,000 less than budget. This is based upon the drop in the earnings rate of the District's portfolio. For fiscal year 2009 -10, the portfolio was budgeted to earn 2.00 %. For the 5 months ended November 30, 2009, the portfolio has returned approximately 1.93 %. The reduction in the earnings of the portfolio is a result of securities with attractive yields being called by the issuer. Replacement investments were at lesser rates. As the rates on the portfolio lag those in the market, it is projected this rate will further decrease during the balance of fiscal year 2009 -10. • Other revenue should exceed the budget by approximately $25,000, primarily due to receipt of a County grant which was not included as part of the adopted budget. Expenses: Salaries and benefits are projected to be approximately $55,620 below budget. This is primarily a result of the Office Specialist II position, which is currently on leave, the retirement of the Ordinance Enforcement Officer, and the vacancy created by the unexpected passing of the Permit Processing Specialist. This projected savings also incorporates the salary for the new General Manager, who will be starting with the District on January 4, 2010, an interim Ordinance Enforcement Officer, the reorganization approved by the Board of Directors, as well as the hiring of a new Program Assistant. Operations and maintenance are projected to be approximately $150,190 below budget. The primary components of this savings include: o Reduction in contracted services for Treasurer and transcription, resulting in savings of approximately $15,600; o Less tonnage resulting in savings of approximately $29,000 in recycling /disposal costs; and 2 • • Ll Board of Directors 5 -Month Budget Review for Fiscal Year 2009 -10 December 9, 2009 o Non -use of a majority of the annual contingency in the amount of $101,900. Programs are projected to be under budget by approximately $7,375 due primarily to project savings in telephone book recycling ($5,000), educational tours ($1,500) and used tire roundup ($875). Liquid Waste Fund The Liquid Waste Fund is projected to have a budgetary savings totaling approximately $1,302,039 as follows. Revenues: Annual charge Investment earnings Charges for services Sewer permits Revenue from other agencies Contributions Other Total revenues Expenses: Salaries & benefits Operations & maintenance Capital improvement projects Total expenses Net income (loss) Analysis of the budgetary savings is as follows. Revenues: Liquid waste charges are projected to be $101,100 greater than the budget. This is due to the budget being adopted prior to the final calculations of the charges to be placed on the tax roll. The amount actually placed on the tax roll was greater than budgeted. In accordance with accounting principles, the District will recognize all of this revenue during fiscal year 2009 -10. However, on a cash flow basis, it is too soon to determine what percentage of the annual charge will actually be collected and remitted to the District during this fiscal year. Based upon the first two apportionments from the County, the District has received 19% of its annual charge, as compared to 39% of its annual charge in the previous fiscal year. KI Variance Favorable/ Budget Actual (Unfavorable) $4,994,000 $5,095,100 $ 101,100 85,000 89,000 4,000 10,000 18,120 8,120 10,000 4,860 (5,140) 1,147,125 1,147,125 - - 1,300,000 1,300,000 25,000 10,770 1( 4,230) 6,271,125 7,664,975 1,393,850 1,075,700 1,177,810 (102,110) 2,118,764 2,108,465 10,299 3,198,403 3,198,403 - 6,392,867 6,484,678 91811 Analysis of the budgetary savings is as follows. Revenues: Liquid waste charges are projected to be $101,100 greater than the budget. This is due to the budget being adopted prior to the final calculations of the charges to be placed on the tax roll. The amount actually placed on the tax roll was greater than budgeted. In accordance with accounting principles, the District will recognize all of this revenue during fiscal year 2009 -10. However, on a cash flow basis, it is too soon to determine what percentage of the annual charge will actually be collected and remitted to the District during this fiscal year. Based upon the first two apportionments from the County, the District has received 19% of its annual charge, as compared to 39% of its annual charge in the previous fiscal year. KI Board of Directors 5 -Month Budget Review for Fiscal Year 2009 -10 December 9, 2009 • Investment earnings are projected to be $4,000 greater than the budget. Although the rate earned by the portfolio is projected to be less than budgeted, the Liquid Waste Fund received a capital infusion of $1,300,000 for the transfer of Orange County Sanitation District (OCSD) sewers to the District, which was not included in the adopted budget. Contributions are projected to exceed the budget by $1,300,000. This is a result of a capital contribution made by OCSD to the District for needed repairs to the transferred sewers. This $1,300,000 has been restricted and can only be used to fund these repairs. Once the repairs have been completed, any unspent funds will be available to the District for other use. Expenses: • Salaries and benefits are projected to exceed the budget by approximately $101,100, which is a result of hiring a full -time General Manager, as well as salary increases provided as part of the reorganization effected by the Interim District Manager. A budget adjustment will be prepared to fund the additional salaries and benefits. Operations and maintenance is projected to be under budget by a net amount of approximately $13,619. The primary components of this savings include: • Less plan check/inspection (inside) services required— $48,000 • Reduction in scope of work for Treasurer — $20,000 • Elimination of transcription services — $8,000 • Elimination of District provided cell phones — $8,000 • Less office supplies used — $8,000 • Less expended on professional memberships — $2,000 • Less contractual services needed for pump stations — $25,000 • Less sewer equipment maintenance required — $15,000 • Less electricity for the pump stations than budgeted — $17,000 • Individual savings are offset somewhat by amounts in excess of budget for: • Professional services — $35,000 for SCADA upgrade and maintenance, as well as an outside consultant to assist with the recruitment of the new General Manager position; • District Manager — $21,000 for the Interim District Manager; • Legal services — $20,000 for added legal costs associated with the District reorganization, litigation and operations code revisions; and • Engineering /architectural services — $72,000 as a result of reclassifying the work effort of the former District Engineer from the District Manager account to engineering /architectural services. Capital improvement costs are projected to be fully expended over the lives of the individual projects. However, the Bristol Street Pump Station Project (Project #129) has received change orders totaling approximately $300,000. The actual amount of allowable change orders has not yet been determined. As this project was fully funded by the Orange County Development Agency (OCDA), staff will be seeking additional funding for allowable change orders. Should OCDA not fund the change orders, then the District will need to reallocate funding for its capital improvement projects to fund the change orders. • 4 • • Board of Directors 5 -Month Budget Review for Fiscal Year 2009 -10 December 9, 2009 Beyond Fiscal Year 2009 -10 Solid Waste Fund: Due to the conservative budget practices employed by the District over the past few years, the Solid Waste Fund has generated unrestricted available funds totaling approximately $3,180,000. We expect that the contract with CR &R for trash hauler and recycling /disposal services will be eligible for an increase in fiscal year 2010 -11. There will still be substantial funds available to the District for its use, either in new programs or a reduction in its annual charge. Liquid Waste Fund: The liquid waste fund currently has generated unrestricted available funds totaling approximately $625,000. During this fiscal year, these unrestricted funds have been reduced by approximately $154,000, and will be further reduced by approximately $166,000 for budget adjustments to fund additional salaries. In order to continue to provide service at existing levels, and provide for an adequate capital improvement program, continued increases in sewer rates will be needed in future years. 5 i" n U • COST,A M Memorandum To: Board of Directors Meeting Date Item Numbei 12/17/09 XI. D. ... an Independent Speciaf District From: Marc Davis, Treasurer /Director of Finance�� Date: May 20, 2009 Subject: Budget Adjustment for Additional Salaries and Other Expenses Recommended Action Approve budget adjustment to reallocate costs and provide adequate funding at the account level for the remainder of the 2009 -10 fiscal year. Executive Summary Staff has completed a 5 -month budget review, which can be found in a separate document. Based upon the results of this review, as well as the reorganization of the District previously approved by the Board, the following budget adjustments are necessary to ensure that adequate funds are available within specific accounts. Solid Waste Fund. Account Professional Services District Manager Legal Services Public Info /Ed /Community Promo Contingency Account Number Increase Decrease 10- 100000 -4200 $ 4,000 10- 100000 -4205 13,000 10- 100000 -4210 2,000 10- 100000 -4420 7,000 10- 100000 -4990 $26,000 The reclassification of funding is needed as follows: • Professional Services — Cost overrun due to hiring of consultant to conduct recruitment of a full -time General Manager. Protecting our community's health by providing soWwaste andsewer coffection services. crosdca.gov Board of Directors Budget Adjustment for Additional Salaries and Other Expenses December 9, 2009 • District Manager — The contract for the Interim District Manager was let after the original budget was prepared. • Legal Services — Additional work required associated with recruitment of a full - time General Manager and updates to Operations Code. • Public Info /Ed /Community Promo — Account almost fully expended after 5 months. Additional appropriation required to provide adequate funding for balance of year. Liquid Waste Fund: Account Account Number Increase Decrease Regular Salaries 20- 200000 -4001 $72,000 Part-Time Salaries 20- 200000 -4002 11,200 Compensated Absences 20- 200000 -4040 4,300 Cafeteria Plan 20- 200000 -4100 7,100 Auto Allowance New 2,160 Cell Phone Allowance New 5,000 Medicare — Employer 20- 200000 -4105 1,100 FICA — Employer 20- 200000 -4110 900 PERS — Employer 20- 200000 -4115 9,100 PERS — Employee 20- 200000 -4120 5,000 Deferred Medical — RHS 20- 200000 -4130 700 Benefit Admin Costs 20- 200000 -4140 1,520 Professional Services 20- 200000 -4200 35,000 District Manager 20- 200000 -4205 21,000 Legal Services 20- 200000 -4210 20,000 Engineering /Architectural Services 20- 200000 -4215 72,000 Overtime 20- 200000 -4005 $18,000 Fiscal Services 20- 200000 -4220 20,000 Contract Services 20- 200000 -4300 8,000 Cellular Service 20- 200000 -4605 8,000 Plan Check /Inspection (Inside) 20- 200000 -4215 48,000 Retained Earnings 20- 000000 -2990 166,080 This budget adjustment provides funding for increased salaries and benefits costs associated with the District reorganization and the hiring of a full -time General Manager. Where significant savings were going to be realized in specific accounts, staff has reduced the budget accordingly. The remaining funding for the additional salaries is provided from retained earnings. In addition to the salary and benefit adjustments, additional funding is required in the following accounts: • Professional Services — Cost overrun due to hiring of consultant to conduct recruitment of a full -time General Manager. 0 2 U 0 Board of Directors Budget Adjustment for Additional Salaries and Other Expenses December 9, 2009 • District Manager — The contract for the Interim District Manager was let after the original budget was prepared. • Legal Services — Additional work required associated with potential litigation, recruitment of a full -time General Manager and updates to Operations Code. • Engineering /architectural services — Retention and services of the District Engineer, which were previously recorded under the District Manager account. 3 ti CASA Mid=Year Conference Ensuring Clean Water for California January 13-15, 2010 Desert Springs JW Marriott 74855 Country Club Drive Palm Desert, CA 92260 Phone: (760) 341 -2211 • Toll Free: (800) 266 -9432 (central reservations) Our Mission Statement President's Message The mission of the California Association of Sanitation Agencies is to provide Dear CASA Members: leadership, advocacy and information to our I look forward to welcoming you to the CASA Mid -Year Conference, January members, legislators, 13 -15, at the JW Marriott, Palm Desert. This conference offers a comprehensive and the public, and to educational program designed for governing officials and professional staff of promote partnerships public wastewater agencies. The committee chairs have developed sessions on dean water and on the latest information about clean water and beneficial reuse sources that beneficial reuse protect both public health and the environment. issues that protect I am pleased to announce that: public health and the . Fran Spivey Weber, SWRCB, Alf Brandt, Assembly Water Parks and Wildlife environment. Committee and Jonas Minton, Planning And Conservation League will address the Delta/Water Legislation on Friday morning; . • Employee Benefit Containment Costs will lead the discussion at the Joint Directors and Managers meeting on Wednesday afternoon; • Energy experts will step you through the most efficient and renewable energy resources to date; and, • CASA's team of experts will offer the latest information on state and federal legislative activities, and regulatory and legal affairs. The program has been consolidated to a weekday schedule starting with the CSRMA training seminar on Wednesday morning followed by committee meetings in the afternoon. Please join me on Wednesday evening for the President's Welcome Reception to officially kick off the conference. On Thursday at the opening luncheon, I will brief you about the current activities of the Executive Board and the Associates will host their annual recognition reception in the evening. You won't want to miss the program sessions, which feature updates about our core services regarding technical, regulatory legislative and legal activities. I hope to see you in Palm Springs for the winter conference where we can network with fellow colleagues and share information about clean water. Until then, best regards and please don't hesitate to call the CASA office with questions about the conference. Sincerely, Ronald E. Ing, IP, D.E.E. CASA President r • • • • Hotel Information Desert Springs JW Marriott 74855 Country Club Drive Palm Desert, CA 92260 Phone: (760) 341 -2211 Toll Free: (800) 266 -9432 (central reservations) Please make your reservations as soon as possible. Room Reservations: • CASA Room Rate: $221.19 (with tax) - for Single/Double Occupancy • You can opt -in or out of resort fee options when you check in • Please identify yourself as a CASA member to receive this special rate • Cut -Off Date: Tuesday, December 22 • Check -in: 4:00 p.m. and Check -out: 12:00 p.m. • Cancellation Policy three days prior to reservation. Booking Reservations Online Online and phone reservations will be accepted. A dedicated booking website has been created for our guests. You can make, modify and cancel hotel res- ervations online, as well as take advan- tage of any room upgrades, amenities or other services offered by the hotel. h ttps.Ilresweb. pa sskey. coml Resweb.do ?mode= we�come ei_ new &evenflD = 1466302 The link is posted to casaweb.org under the conferences. Ground Transportation: The JW Marriott is 13 miles from Palm Springs; accessible from Palm Springs, Ontario International and LAX airports. Ground Transportation - Palm Springs Int'I Airport: • Taxi Service (approx. $40 one -way) • Shuttles by advanced reservation: At Your Service Shuttle (760) 343 -0666 • Car Rentals — Hertz offers in -house service at the JW Marriott Hotel Room Reservations and Waiting List: The JW Marriott reservations department will manage the CASA waiting list and as- sures us that our delegates will be able to reserve a room based on CASA's group block. If you make advanced reservations and some of those individuals do not reg- ister for the conference please cancel those rooms by the December 22 cut -off date. Your help will ensure all members attending the conference have a room at the negoti- ated rate and alleviate CASA's liability for additional costs associated with contractual obligations regarding our room block. CASA'S Late Cancellation Policy: CASA initiated a Late Cancellation Policy because of the large number of cancella- tions in the final days approaching each conference. Our contractual obligations with the hotel hold CASA liable if we do not meet the room guarantee. Please note CASA's Late Cancellation Policy on the bottom of the registration form. If you can- not attend, send a colleague in your place by notifying the CASA office. The late fee for canceling on or before December 30 is $25. No refunds after December 30. CASA MidwYear Conference Ensuring Clean Water for California 2:00 p.m. - 5:00 p.m. CASA Executive Board Meeting 7:30 a.m. — 9:00 a.m. Continental Breakfast ............................................................................................................................... ...................... I ........... ..................... 7:30 a.m. — 5:00 p.m. Registration WEDNESDAY........... I ............................................ January 13, 2010 8:00 a.m. —12:00 p.m. - TECHNICAL SESSIONS ................................. .......... ......... ............................................................................................... 8:00 a.m. — 9:00 a.m. 7:00 a.m. —12:00 p.m. 3:15 p.m. — 3:30 p.m. Land Issues Forum (Breakfast at 7a.m. Training at 8 a.m.) Break Chair Mike Sullivan, Sanitation Districts of CSRMA Training Seminar .... I .......................................... Los Angeles County Functional Capacity Evaluation Pilot 3:30 p.m. — 4:30 p.m. • Blosolids Program Report Study Results, and CSRMA Risk Control Directors & Managers Tool Box Greg Kester, CASA Biosolids Program Manager Incentive Programs Series. Strengths, Weaknesses, • Carbon Footprint Analysis for Blosolids ....................... Opportunities, and Threats: Management Options and Emerging Issues 9:00 p.m. — 5:00 p.m. What's on Your Mind? Andrew Carpenter, Northern Tilth of Maine Registration Developing and maintaining excel- Andrew Carpenter opened Northern Tilth in 2003 ....... ... I ...................... ............ lenGe in the delivery of sanitation ser- after managing organic waste recycling projects in 11:30 a.m. —12 :00 p.m. vices grows more complex every day. New England for over a decade. In 1998, Andrew New Member Orientation Join industry peers and partners for received an MS in Plant, Soil and Environmental ................................. I ............. an hour long conversation driven by Science from the University of Maine, where his Lunch - On Your Own the people who make it happen: you. research and field work focused on the soil chem- I . ............................................. Share your questions and answers istry and soil fertility in soils manufactured from 1:30 p.m. — 4:30 p.m. while enjoying the fellowship of others paper mill residuals and manures. Directors Managers Joint Session Directors Chair Jeff Moorhouse, Carpinteria who share your passion for building great wastewater organizations. The 9:15 a. m. — 10:15 a. m. Sanitary District only rule is that there are no rules. Air Issues Forum Managers Chair Kevin Hardy, Encina Chair Lisa Rothbart, Orange County Sanitation Wastewater Authority ........ ................................ District 3:00 p.m. — 5:00 p.m. •Fuel Cells Making Clean Energy Through the Looking Glass: What's Legislative Committee Work Professor Scott Samuelsen, Advanced Power & Your Next Move in Controlling Groups Energy Program, National Fuel Cell Research Employee Benefit Costs? Center, UC Irvine The landscape of employee benefits is 3:00p.m. - 4:00 p.m. •Fuel Cell Project at Orange County Santta- shifting beneath our feet. This panel will Federal Liaison & Legislative tion District provide insight on how public perceptions, Committee Jeff Cox, Fuel Cell Energy government reform, the market-quake, and Chair Sharon Green, Sanitation market leaders are impacting the design Districts of Los Angeles County 10:30 a.m. —12:00 p.m. and cost of employee benefit programs Water Issues Forum for California public employers. Although 4:00 p.m. — 5:00 p.m. Chair Ben Horenstein, East Bay Municipal Utility our intellect always longs for clarity and State Legislative Committee District certainty, our nature often finds uncertainty Chair Tim Anderson, Sonoma Topics: fascinating. County Water District -TMDL Panel; A review of recent TMDLS-What Panel Is Working and What Is Not • Girard Miller, Sr Strategist for 4:00 p.m. — 5:30 p.m. • Recently adopted SF Bay MS4 Stormwater retirement plans and investment, PFM Associates Committee Meeting Permit - Coming to a City Near You? - Columnist for Governing Magazine Chair Jim Graydon, Kennedy /Jenks • SW1RCB Collection System WDR Update • George Dieher, President CaIPERS Consultants • Marine Lite Protection Act Board of Administration ............................................... • NPIDES Fees • Priya Mathur, Chair of Health Insurance 6:00 p.m. — 7:00 p.m. Benefits Committee, CalPERS Board President's Welcome Reception of Administration, • 9:00 a.m. — 9:30 a.m. Spouses/Guests Meet & Greet ............................... ............................... 12:00 p.m. —1:30 p.m. Opening Conference Luncheon • President's Welcome • Executive Board Report • Recognition — Stege Sanitary District ................................................. .. .... I...... 1:45 p.m. — 4:00 p.m. - General Session 1 st Vice President Barbara Hockett Presiding .............. ............................... 1:45 p.m. — 2:15 p.m. Climate Change Report Jackie Kepke, Program Manager, CA Wastewater Climate Change Group 2:15 p.m. — 2:45 p.m. California Energy Commission Renewable Energy Survey Prepared by Lorraine White, CEC Senior Energy Specialist and Assistant, Drew Atwater FRIDAY January 15, 2010 i.......................................... ............................... 7:30 a.m. — 8:00 a.m. CSRMA Continental Breakfast 8:00 a.m. — 9:00 a.m. CSRMA Board of Directors Meeting 7:30 a.m. — 9:00 a.m. Executive Board Meeting Location: Ironwood .............. I.......................... 8:00 a.m. —1:00 p.m. Registration .......... ............................... 8:00 a.m. — 9:00 a.m. Breakfast .. .............. ............................... 8:00 a.m. — 9:00 a.m. Communications Committee Meeting Chair Michele McKinney Underwood, Western Municipal Water District ......................................... ............................... . 2:45 p.m. — 3:00 p.m. Break ......................................... ............................... . 3:00 p.m. — 4:30 p.m. Water Quality Perspectives for Efficient and Renew- able Energy Resources - Leadership Panel The growing movement focused on sustainability in waste- water management, combined with state and national at- tention on green energy, is driving many wastewater agen- cies to consider renewable energy projects. Opportunities and incentives are out there to help wastewater agencies implement these projects, but the world of Renewable En- ergy Credits and carbon offsets is changing rapidly, and wading through the details to determine the best renewable energy play for your utility can be a challenge. This panel will distill the issues by discussing technologies and eco- nomic considerations for energy independence at POTWs, presenting the latest on California Air Resources Board regulations governing renewable energy and greenhouse gases, and providing an electric utility perspective on dis- tributed renewable energy. Panel • Moderator, Kevin Hardy, General Manager, Encina Waste- water Authority • Alan M. Zelenka, Kennedy /Jenks Consultants • Scott Goldman, Principal, RMC Water and Board Member of South Orange County Wastewater Authority and El Toro Water District ......................................... ............................... . 4:45 p.m. — 5:30 p.m. Program Planning Meeting ................ ............................... . 5:30 p.m. — 7:30 p.m. CSRMA Executive Board Meeting ................. ............................... 6:00 p.m. — 7:00 p.m. Associates Recognition Reception ............. ............................... 9:00 a.m. —12:00 a.m. PUBLIC POLICY SESSION President Ronald E. Young presiding 9:00 a.m. —10:30 a.m. 2009 Delta/Water Legislation: Making It Work • Frances Spivey Weber - Member, State Water Resources Control Board • Alf W. Brandt - Principle Consultant, Assembly Water, Parks, and Wildlife Committee • Jonas Minton - Water Policy Advisor, Planning and Conservation League 10:30 a.m. —10:45 a.m. Break 10:45 a.m. —12:00 p.m. Federal Legislative Committee and Washington Reports Chair Sharon Green, Sanitation Districts of Los Angeles County Eric Sapirstein, CASA Federal Legislative Advocate State Legislative Committee and Lobbyist Reports Chair Tim Anderson, Sonoma County Water District Mike Dillon, CASA Lobbyist Regulatory Affairs Report ...... I ..... • • • • • • • Roberta Larson, CASA Director of Legal & Regulatory Affairs 12:00 —1:00 p.m. President's Closing Luncheon • President's and Executive Board Reports • Executive Director Report • Committee Action Item Reports • Closing Remarks • Adjourn .................. ............................... 12:00 p.m. — 4:00 p.m. Attorneys Committee Meeting 1 :30 p.m. — 3:30 p.m. Call for Interest - Ethics Training for Elected Officials The Attorneys Committee will consid- er holding a special training session for public official if there is enough interest. Please email Debbie Welch at dwelch @casaweb.org by Novem- ber 25 if the Board and staff would participate in January. A separate sign up will be circulated for the ses- sion. CASA has plans to conduct the training at the August Annual Con- ference but will offer in January if members are interested. January 13-15, 2009 CASADesert Springs JW Marriott, Palm Desert, CA Mid=Year Conference Ensuring Clean Water for California ;Registration Form, p!ea�e the � approp First Name: box and complete information Last Name: REGISTER BY DECEMBE9 30 Nickname: Title: Agency/Firm: Guest First Name: Guest Last Name: ❑ Delegate $_ 425 ❑ Wednesday only $105 ❑ Thursday only $215 ❑ Friday only $105 First Name: Last Name: Nickname: Title: Agency/Firm: Guest First Name: Guest Last Name: E: Delegate $425 Wednes day only $105 ❑ Thursday only $215 ❑ Friday only $105 First Name. Last Name: Nickname: Title: Agency/Firm: Guest First Name: Guest Last Name, $105 Thursd only 11, Friday N. Registration Fees No. of Delegates include all functions x S425 = No. of Delegates, Wednesday only x S105 = No. of Delegates, Thursday only x $215 = No. of Delegates, Friday only x $105 No. of Attorneys for Committee Meeting only x S100 No. of Guests includes Receptions and Breakfast functions: x S 65 No. of Guests for Conference Luncheon only x $ 50 Total: payment Method ❑ online registration with credit card: visit us at www.casaweb.org and click on "Conference" Visa and MasterCard accepted online Purchase Order#: Mail check - Check #: IMPORTANT CASA • $25 cancellations fee on or before Wednesday, December 30, 2009 1215 K Street, Suite 2290 • No Refund for late cancellations after Wednesday, December 30, 2009 Sacramento, CA 95814 • Send a colleague if you can not attend, please notify the office tel: (916) 446-0388 fax: (916) 231-2141 PC November 9, 2009 Ms. Joan Revak Board Secretary/Program Manager /Clerk of the District Costa Mesa Sanitary District 628 W 19th Street Costa Mesa, CA 92627 Dear Ms. Revak: Meeting Date Item # 12/17/09 XV. A. RECEIVED NOV 2 3 2009 COSTA MESA SANITARY DISIRICT This year, CSDA celebrated our 40th Anniversary as the association representing all special districts in California. Recognizing the economic challenges faced by so many special districts, CSDA focused our efforts on protecting district funds and finding ways to save you money. Joining forces with the League of California Cities and CSAC, CSDA worked tirelessly to oppose the governor's proposal to suspend Proposition 1A. Then, when the suspension was approved despite the efforts of the coalition, CSDA helped develop the Prop 1A Securitization Program to lessen the impact on special districts and help retrieve lost revenue. In May, the CSDA Board of Directors announced a dues freeze as a cost savings measure to our members and to help them budget for the coming year. You will note the enclosed renewal invoice reflects this freeze — there is no increase in your dues amount this year. In another effort to save our members money, CSDA has developed new cost - effective education programs, launching webinars and regional trainings to bring affordable learning opportunities closer to home. Throughout the year, we've continued to bring your district critical legislative updates, legal advice and other important information via our weekly electronic newsletter, CSDA e -News, and our bi- monthly magazine, California Special District. We've also expanded the CSDA Bookstore and made most of the titles available online. To further enhance the value of your membership, CSDA has added to our Endorsed Affiliates program. With products and services ranging from pooled investments to first aid supplies, our Endorsed Affiliates offer our members quality and service at discounted prices. Your continued involvement and support through membership is essential in keeping the priorities of special districts at the forefront. With your help, CSDA will continue in our commitment to serve as the voice of special districts and to find new and better ways of meeting your needs. If you have any questions regarding your dues invoice or your membership benefits, please contact me at 877.924.2732 or cathrinel @csda.net. Best regards, Cathrine Lemaire Membership Director California Special Districts Association 1112 1 Street, Suite 200 Sacramento, CA 95814 toll -free: 877.924.CSDA (2732) t: 916.442.7887 f: 916.442.7889 www.csda.net A prowl Califwmn , Spme,ial Disrncts Alliance partner Special District Risk Management Authority CSDA Finance Corporation 1112 1 Street, Suite 300 1112 1 Street, Suite 200 Sacramento, CA 95814 Sacramento, CA 95814 toll -free: 800.537 7790 toll - free 877.924.CSDA (2732) f: 916.231 4111 f: 916.442.7889 ` California Special Districts Association 1112 I Street, Suite 200 Sacramento, CA 95814 Phone: (916) 442 -7887 Fax: (916) 442 -7889 ® ®per Toll -Free Phone: (877) 924 -2732 Costa Mesa Sanitary District 628 W 19th Street Costa Mesa, CA 92627 (Please note if address correction needed.) 2010 Membership Dues First Invoice Membership ID: 1263 RMS- Regular Member Full payment due no later than January 15, 2010 Thank you for your membership in the California Special Districts Association. We appreciate your prompt payment. 4,088.00 Total 4,088.00 OBRA 1993 prohibits taxpayers from deducting, for federal income tax purposes, the portion of membership dues that are allocable to the lobbying activities of trade organization. The nondeductible portion of your dues is estimated to be 7 %. ------------------------------------------------ California Special Districts Association REMITTANCE STUB 1112 1 Street, Suite 200 Sacramento, CA 95814 (Please Return) • 1263 RMS - Regular Member 2010 Membership Dues 4,088.00 Total 4,088.00 Costa Mesa Sanitary District 628 W 19th Street Costa Mesa, CA 92627 CREDIT CARD PAYMENTS - may be submitted by mail or by fax to (916) 442 -7889 CIRCLE TYPE: [VISA] [MC] [AMEX] [DISCOVER] EXP: CARDHOLDER NAME: AMOUNT: CARD NUMBER AUTH SIGNATURE: CC BILLING ADDRESS (IF DIFFERENT): CSDA Value -Added Benefits Contact CSDA 877.924.CSDA (2732) 179190 www.csda.net Provider /Contacts Member Benefit Benefit Summary CSDA Finance Corporation Access to Cost Effective CSDA Finance Corporation is a non -profit public benefit corporation established to help special districts and other public FINANCING (877) 924 -2732 Tax - Exempt Financing agencies through the use of innovative and efficient financing programs. Our mission is to provide members with com- www.csdafinance.net petitively priced financings of major capital projects, equipment purchases and real estate acquisitions. SDRMA Property /Liability, Workers' SDRMA's primary objective is to serve as a single resource to meet all of the risk management needs of members. RISK (800) 537 -7790 Compensation and Health Quality coverage protection and risk management services, responsive claims management, as well as tailored safety MANAGEMENT and loss prevention programs provide members with an unequaled risk management program. Our current programs www.sdnna.org Benefits include Property and Liability coverage, Workers' Compensation, Health Benefits and MemberPlus Services"". DA Endorsed The Investment Trust of California (CaITRUST) is a program established by public agencies in California for the purpose CeITRUST Stable Option for of pooling and investing local agency funds - operating reserves as well as bond proceeds. CalTRUST offers the option INVESTING (888) 422-8778 Investment of District of three accounts to provide participating agencies with a convenient method of pooling funds - a short -term, a medium - www.cahrust.org Funds term, and a long -term. This program is a great option to diversify investments! In addition, CalTRUST now has a Money Market account available. FIRST AID AND Cintas First Aid Cintas, the nation's largest provider of van - delivered first aid and safety products, also provides on -site safety, first aid SAFETY PRODUCTS and Safety 20% Discount and CPR training. Cintas can help you get your district into compliance with OSHA guidelines and stay there. AND SERVICES 1877) 973 -2811 HUMAN Employee Relations This program provides local government with pre-screening employment background investigations, drug testin g and RESOURCES (80) 716 -7773 20% Discount employee hotline services to help reduce liability for negligent hire or negligent retention of employees. www.orelations.com LifeLock, the industry leader in proactive identity theft protection, offers a proven solution that prevents your identity from IDENTITY LifeLock brought to you in conjunction with 30% Discount being stolen before it happens. LifeLock will protect your identity and personal information for only $7 a month - and THEFT Special District Risk guarantee their service up to $1,000.000. They also offer the only identity theft child protection program available in the Management Authority market, so guarantee your good name today and enroll now. PARS The Special Districts GASB 45 Trust Program, administered by PARS (Public Agency Retirement Services), assists spe- GASB 45 (800) 5404369 ext. 135 GASB 45 cial districts of all sizes and types in addressing the requirements of GASB 45, which requires public agencies to begin Funding Retiree Trust and Services recognizing and accounting for the costs related to Other Post Employment Benefits (OPEBs) such as refiree healthcare Benefits vvww.pars.org for OPEB benefits. This CSDA benefit program assists districts through the entire process from identifying and completing an actuarial valuation to designing a realistic plan for pre - funding their OPEB liabilities. An interactive career center offering an expanded job board for special districts and other local governments throughout JOB SEARCH Spec ialDistrictCareers.com 50% Discount California. Not only does the career center offer the capability to post jobs, but also the capability to post and download resumes, and offers discounts for multiple postings. DISCOUNTED U.S. Communities U.S. Communities provides a national purchasing forum for local and state government agencies by pooling the purchas- Assorted Discounts ing power of over 87,000 public agencies. Suppliers include: Office Depot, Milliken Carpeting, Little Tykes Commercial PURCHASING www.uscommunities.org Park & Playground Equipment, The Home Depot, AutoZone and many more. Utility Cost Management Utility Cost Management, LLC is a firm that seeks to reduce clients' electricity, gas, water, sewer and solid waste charges UTILITY (559) 261 -9230 16% Discount through the informed application of utility regulations. With its Bill Analysis Services"", UCM expertly applies utility COST CONTROL regulations to customers' bills to uncover errors. When billing errors are corrected, UCM receives a percentage of the www.utilitycostmanagement.com corresponding refunds and savings. If UCM fails to reduce clients' utility costs, then the Bill Analysis Service is free. Meeting Date Item Numbe 12/17/09 XV. B. 'ALIFORNIA ASSOCIATION of SANITATION AGENCIES 1215 K Street, Suite 2290 • Sacramento, CA 95814 • TEL: (916) 446 -0388 — FAX: (916) 231 -2141 • www.casaweb.org December 3, 2009 RECEIVED DEC 7 2009 Donald F. McIntyre, Interim DM Costa Mesa Sanitary District COSTA MESA SANITARY DISTRICT 628 W. 19th Street Costa Mesa, CA 92627 -2716 RE: 2010 CASA Membership Dues Renewal Dear Don: On behalf of the California Association of Sanitation Agencies (CASA), I want to personally thank you for your ongoing commitment to CASA. For over 50 years, CASA has been recognized as the leading voice on water quality and related environmental wastewater policy issues throughout California and Washington, DC. Today, as we look to the future and collectively face significant challenges resulting from the current economic environment, CASA remains committed to protecting local revenues essential to so many as well as working to advocate for additional funding mechanisms allowing our agencies to respond to their constituents which they are dedicated to serve. With your support, CASA can continue to serve California by providing leadership, advocacy and up -to -date information to promote clean water that protects both public health and the environment. Enclosed you will find your 2010 CASA membership renewal statement based on a calendar year. The CASA Council approved the rates that have no increase in dues at the annual conference in August. If you have any questions or need assistance with the renewal process, please contact Debbie Welch at dwelchgcasaweb.org or call the office (916) 446 -0388. Your membership is vital to CASA's ability to be successful on our issues and serve our members. We rely on our members continued involvement as we embark on new challenges in the years ahead. On behalf of the CASA Executive Board and staff, I thank you for your support of CASA and wish you a happy holiday season. Sincerely, Ronald E. Young, P.E., D.E.E. President r. /•1. ... 1117.1 --- r_ __ /1..1 t1.____ t - ow December 3, 2009 California Association of Sanitation Agencies 2010 Agency Membership Dues Statement TAX I.D. 68.- 0018896 Remit to: 1215 K Street Suite 2290, Sacramento, CA 95814 PH: (916) 446 -0388 — FX: (916)231 -2141 — Website: casaweb.org *Please return a copy of the Dues Statement with your check Costa Mesa Sanitary District Donald F. McIntyre, Interim DM 628 W. 19th Street Costa Mesa, CA 92627 -2716 Email: jrevak @crosdca.gov PLEASE DETERMINE YOUR AGENCY'S ANNUAL DUES AS FOLLOWS: 2. Budget between $500,000 up to $1,000,000 $ 1,500 1. Agency 2009/2010 Operations and Maintenance Budget for sewerage collection, $ '� a� 3os- (1) 5. Budget between $5,000,000 up to $10,000,000 treatment, disposal and reclamation (including administrative costs, unless your agency 6. Budget between $10,000,000 up to $20,000,000 $ 15,000 7. Budget between $20,000,000 up to $100,000,000 is multi - purpose). 8. Budget over $100,000,000 $ 25,000 2. For multi- purpose agencies, allocate proportional share of administrative budget for $ (2) sewage services. 3. Subtract budgeted revenues to be received from other agencies that are members of $ (3) CASA, if any. 4. Total for membership dues determination (1 +2 -3). $ A r7a1,, 3bS (4) 5. 2010 Dues Payment insert from chart below the appropriate fee for membership $ $, 000 (5) *Please return a copy of the dues statement with your check. Thank You "Ensuring Clean Water for California" • r� U 1. Minimum rate maximum budget up to $500,000 $ 800 2. Budget between $500,000 up to $1,000,000 $ 1,500 3. Budget between $1,000,000 up to $2,500,000 $ 4,000 4. Budget between $2,500,000 up to $5,000,000 $ 8,000 5. Budget between $5,000,000 up to $10,000,000 $ 12,000 6. Budget between $10,000,000 up to $20,000,000 $ 15,000 7. Budget between $20,000,000 up to $100,000,000 $ 18,000 8. Budget over $100,000,000 $ 25,000 *Please return a copy of the dues statement with your check. Thank You "Ensuring Clean Water for California" • r� U