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Agenda Packets - Board - 2009-10-260 Costa. Mesa Sanita District ... an Independent Special District AGENDA Arlene Schafer President Robert Ooten Vice President James Ferryman Director , ffl Gary Monahan Secretary Arthur ]Perry Director Public Comments. Any member of the public may address the Board. Speakers on agenda items should identify themselves to the Clerk before the meeting so that their input can be provided at the time the item is considered. Speakers on non - agenda items will be heard under Public Comments. Pursuant to State law, the Board may not discuss or take action on non - agenda items except under special circumstances. Speakers must limit their remarks to three minutes or as decided upon by the Presiding Officer. The Presiding Officer reserves the right to declare any speaker out of order. Obtaining Agenda Materials: The public is entitled to copies of all documents that are made part of the agenda packet. If any document or other writing pertaining to an agenda item is distributed to all or a majority of the Board after the packet is prepared, a copy of that writing may be obtained at the District offices at 628 W. 19'" Street, Costa Mesa, California. The Clerk of the District may be contacted at (949) 645 -8400, ext. 223. In Compliance with ADA: Contact Joan Revak, (949) 645 -8400, 48 hours prior to meeting if assistance is needed (28 CFR 35.102.35.104 ADA Title II). Regular Meeting - Monday, October 26, 2009 CALL TO ORDER — 5:30 p. M. — 628 W. 19th Street, Costa Mesa PLEDGE OF ALLEGIANCE — Director Ferryman INVOCATION — Thomas Fauth IV. ROLL CALL (If absences occur, consider whether to deem those absences excused based on facts presented for the absence — such determination shall be the permission required by law.) V. CONSENT CALENDAR - All matters listed under the Consent Calendar are considered to be routine and will be enacted in one motion in the form listed below. There will be no separate discussion on these items prior to the time the Board votes on the motion, unless members of the Board request specific items to be removed from the Consent Calendar for discussion, in which event the item will be removed from the Consent Calendar and considered in its normal sequence on the agenda. C] RECOMMENDED ACTION Protecting our community's hwftfi dy providing softd waste and sewer coffection services. s. Costa Mesa SanitarV District AGENDA -A D October 26, 2009 Page 2 0 RECOMMENDED ACTION Reports Minute Approval 1. City /Districts Liaison Committee Meeting Minutes — April 10, 2009 2. Recycling Committee Meeting — September 14, 2009 3. Sewer System Committee Meeting — September 16, 2009 4. Investment Oversight Committee Meeting — September 17, 2009 5. Regular Meeting — September 17, 2009 Operations Manager's Reports 6. Refunds No Refunds 7. Occupancy Report and payment to Costa Mesa Disposal — October 2009 Approve 8. Monthly SSO Report to State Water Resources Control Board Receive & File 9. Waste Diversion Report — October 2009 Receive & File • 10. Contract Payment to CR Transfer for Recycling Services & Disposal Ratify Payment for October 2009 11. Ordinance Enforcement Officer's Report Receive & File Engineer's Reports 12 Project Status Report Receive & File 13. Howard S. Wright Invoice for Work Performed through September 30, 2009 Approve Payment in the amount of $34,862.00 Treasurer's Reports 14. Financial Reports as of September 30, 2009 Approve 15. Treasurer's Reports as of September 30, 2009 Approve 16. Warrant Register for the month of September 2009 in the amount of Ratify Payments $733,453.44 17. Directors' Compensation and Reimbursement of Expenses for the Approve Compensation Month of September 2009 & Ratify Expenses -------------------------------------- - - - - -- -END OF CONSENT CALENDAR-------------------------------------- - - - - -- 0 WRITTEN COMMUNICATIONS VII. PUBLIC COMMENTS Protecting our community's health and the environment by providing sold waste and sewer collection services. ,qov 4 Costa Mesa Sanitarp District RED i :ED October 26, 2009 AGENDA Page 3 0 RECOMMENDED ACTION VIII. MANAGER'S REPORTS A. Transfer of Sewers - OCSD to CMSD Update B. Closed Session to Discuss the Office Specialist II Position pursuant to Government Code §54957 C. Recycling Committee - Monday, October 19, 2009, 12:00 p.m., Accept Report CMSD Board Room, 628 W. 19th Street, Costa Mesa (Directors Ooten and Schafer) Note: The Recycling Committee will meet on the above date and time to discuss the matters on a separate agenda which is posted and made a part of this agenda. Members of the public should refer to that separate agenda for the items discussed and to be discussed. The Board may take action on any of those items on this agenda. IX. ENGINEER'S REPORTS A. Waste Discharge Requirements (WDR) 1. Sewer System Management Plan Update Re- Certify & Approve 0 Self Audit B. Project #175 - OCSD Cooperative Projects Grant Program, Televising Approve Final Report CMSD Sewers C. Orange County Sanitation District (OCSD) Area 7 Sewer System 1. Update Consider 2. Independent Engineer's Review of Engineering Proposal Consider 3. Proposal from District Engineer to Analyze Sewer System Consider D. Report on Non -Bid Sewer Work - Bristol Street at 55 Freeway Approve E. District Yard - 174 W. Wilson Street - CMSD #187 1. Status of Construction Update F. Sewer System Committee - Wednesday, October 21, 2009, 10:30 a.m. Accept Report CMSD Board Room, 628 W. 19th Street, Costa Mesa (Directors Monahan, Ooten and Perry) Note: The Sewer System Committee will meet on the above date and time to discuss the matters on a separate agenda which is posted and made a part of this agenda. Members of the public should refer to that separate agenda for the items discussed and to be discussed. The Board may take action on any of those items on this agenda. Protecting our community's Health and the environment 4 providing solid waste and sewer collection services. www.c msdca yov Costa Mesa Sanitar`) District AGENDA 0 G. Project #186 — Sewer Lateral Assistance Program Re- approve Cases A -E; Approve Cases F, G, H 2. New Program Requirements H. Calcium in CMSD Sewers OCSD Dover Trunk Replacement X. TREASURER'S REPORTS A. Capital Improvement Projects Carryover Request— Fiscal Year 2009 -2010 B. Budget Adjustment for Fire - Damaged Sewer Equipment XI. ATTORNEY'S REPORTS A. Claim by Back Bay Center, Ltd. For Property at 2651 -2675 Irvine Avenue (CMSD Project #168 — Irvine Pump Station Relocation) B. Ordinance Enforcement Officer — Proposed MOU C. Compliance with the Brown Act with Regard to Regular Board Meetings D. Resolution No. 2009 -768 Ordering that Publication of Ordinance No. 73 Adding Meetings which Qualify for a Day's Service Compensation has Occurred. E. Resolution No. 2009 -773 Ordering that Publication of Ordinance No. 74 Renumbering the General Public Meeting & Agenda Rules has Occurred. October 26, 2009 Page 4 RECOMMENDED ACTION Consider Consider Update Update Approve Budget Adjustment Approve Budget Adjustment Status Report Verbal Update Discussion Adopt Resolution Adopt Resolution XII. LOCAL MEETINGS (REMINDER: In accordance with AB 1234 (Gov. Code § 53232.5), a report is required to be given by a Director for any meeting for which expense reimbursement of any kind is provided. Note: For meetings for which the per diem compensation is sought, the Operations Code provides that such compensation is authorized for each day's service rendered as a Director at the request of the Board (not to exceed six days in one month), and certain meetings are specified as being eligible as set forth in District Operations Code § 3.01.030. For meetings not so listed, the Board must approve the service for it to be eligible for the per day compensation.) A. Orange County Sanitation District (OCSD) (Director Ferryman) B. Santa Ana River Flood Protection Agency (SARFPA) (Director Perry) 1. Executive Committee Meeting held September 24, 2009 Accept Report Accept Report Accept Report Protecting our community's heafth and the environment by providing soCuf waste andsewer coflection services. www.crosdcagov A Costa Mesa Samitar �) Distl'let RE�t � E D October 26, 2009 AGENDA Page 5 • RECOMMENDED ACTION C. Independent Special Districts of Orange County ( ISDOC) Accept Report (President Schafer) 1. ISDOC Quarterly Meeting — Thursday, October 29, 2009 Consider Attendance 2. ISDOC Special Election to Approve Annual Dues Increase Designate Representative to Vote on Behalf of CMSD D. Local Agency Formation Commission (LAFCO) Accept Report (President Schafer) E. California Special Districts Association (CSDA) Accept Report (President Schafer) 1. CSDA 40'h Annual Conference — September 21 -24, 2009 Accept Report at Indian Wells F. California Association of Sanitation Agencies (CASA) Accept Report G. Other Meetings Qualifying for Reimbursement under CMSD Report on Matters Ordinance No. 55, Operations Code Section 3.01.030 Pertaining to CMSD III. OLD BUSINESS XIV. NEW BUSINESS XV. ORAL COMMUNICATIONS AND DIRECTOR COMMENTS A. Presentation to Ronald Shef XVI. ADJOURNMENT C] Protecting our community's health and the environment by providing solid waste and sewer collection services. www.crosdcayov Consent Calendar A 0 M/aesa Consolidated water District CITY /DISTRICTS LIAISON COMMITTEE MEETING MINUTES FRIDAY, April 10, 2009 8:00 a.m. COSTA MESA SANITARY DISTRICT 628 W. 19th Street Costa Mesa, California 92627 City Committee Members: Allan R. Mansoor, Mayor Allan Roeder, City Manager Fariba Fazeli, Senior Engineer Mesa Committee Members: Fred Bockmiller, First Vice President Lee Pearl, General Manager CMSD Committee Members: Arlene Schafer, President • Robert Ooten, Vice President James Ferryman, Director Rob Hamers, Manager /District Engineer Tom Fauth, Assistant Manager Joan Revak, Board Secretary/Program Manager /Clerk of the District Karl Dulake, Maintenance Supervisor • Orange County Sanitation John Linder, P.E., Engineering Manager District Adam Nazaroff, Associate Engineer III, Engineering & Construction Division, Engineering Department Jim Burror, Engineering Supervisor /Planning Division, Engineering Department General The meeting was opened by CMSD President Arlene Schafer, thanking all for attending on Good Friday. President Schafer welcomed the guests from OCSD and requested each attendee identify themselves and the agencies they represent. CITY /DISTRICTS LIAISON COMMITTEE MEETING April 10, 2009 MINUTES Page 2 40 Approval of Minutes from January 9, 2009 Liaison Committee Meeting Mayor Mansoor requested the minutes of the January 9, 2009 Liaison Committee meeting be revised as follows: Under "Poseidon (Mesa), second paragraph, deleting "but are looking forward to the City considering the latest proposal." and adding, "open to continuing discussions with Mesa as Mesa is taking the lead on this project." Under "Approve Minutes of City /District Liaison Committee Meeting of November 14, 2008 (CMSD), adding to the second sentence "for approval by a vote of the Committee members." Ms. Revak noted and will revise the minutes accordingly. Motion to approve the minutes as revised was made by Director Ferryman and seconded by Director Ooten. Motion carried unanimously. Poseidon (Mesa) Mr. Roeder stated since the last meeting, the City received correspondence from the • Mesa Verde Community, Inc. with a series of questions relative to the Poseidon project. The reply states the City is interested in the project, however, Mesa is the "lead" agency in working with Poseidon. The City Council has taken no official action regarding the desalinization project since their action of November 1, 2005, opposing construction of a pipeline in Costa Mesa based on information available at that time. Mayor Mansoor's response to the Mesa Verde homeowners group expressed, from his point of view, is the City will not be taking any action or entering into any negotiations until such time as MCWD takes action on the project. Infiltration and Inflow (UI) in OCSD and CMSD Sewers (CMSD) Mr. Hamers stated the CMSD gave up its time on the Agenda to have OCSD make its presentation. A brief history is the OCSD normal daily flow at their plants is 240 million gallons per day (mgd), however, during the winter season it raises to twice as much, approximately 480 mgd because of storm and ground water entering into sewer systems tributary to them. This increase in flows places a large strain on their operations and they have embarked on millions of dollars worth of flow monitoring and cooperative projects /programs to decrease the amount of water that ends up in their pipelines. The water gets into the system in two ways; termed 1 /I. Infiltration is when water hits the • grass, infiltrates down into the soil and gets into the sewer system through leaks, cracks, poor joints, etc. The other I stands for inflow and inflow means flooded streets or other surface water that can get in through manhole openings — there are usually 5 holes in a A CITY /DISTRICTS LIAISON COMMITTEE MEETING April 10, 2009 MINUTES Page 3 manhole cover. Through their studies and sewer system modeling, OCSD believes the majority of water entering in the Costa Mesa area is Inflow, and the volume is significant. The OCSD representatives presented information and provided handouts supporting their findings. Mr. Hamers closed the discussion by stating the City can now consider these issues when contemplating storm drain improvements. Master Plan of Storm Drains (City) Fariba Fazeli reported the City master plan of storm drains was updated by the City in 2006. The master plan calls for several upgrades throughout the City and the Council approved a priority 20 -year capital improvement program that is estimated at $18M. Ms. Fazeli reported the City is making inroads on storm drain improvements and also charges developers storm drain fees to support the program. Ms. Fazeli will work with OCSD in an attempt to assist in identifying areas where inflow is present. The contingent from OCSD left the meeting with thanks from President Schafer for their attendance and insight provided into the problems faced by OCSD and CMSD. Status of Sewer Repair /Parkway Tree Removal Policy (City) Mr. Roeder stated the City is separating the issues of onsite sewer lateral jurisdiction and City tree root impacts on sewer laterals, both subjects recently covered together in a draft MOU with the CMSD. The City will draft a joint resolution for review by Alan Burns, CMSD legal counsel, to obtain concurrence on the CMSD having complete jurisdiction over on -site private sewer laterals. The City will continue working on City tree root impacts to sewer laterals and will advise as the City develops its policy. Upcoming Special Districts /City Budgets Mr. Roeder requested this item on the agenda to hear from each entity with regard to the economy and their budgets. Mr. Roeder stated the City will be going to Council next Tuesday in a special Council meeting to receive direction on preparation of the 2009 -10 budget. Mr. Roeder characterized it as bad, not serious or catastrophic. Sales tax revenues which are the City's leading revenue source of 42% is off about 15 %. Transient occupancy tax is off 14% and property tax is marginally above being flat. Staff will go to Council and make recommendations on how to reduce about $18.5M from the operating budget, about 15% total. City staff developed a 10 -point strategy to be considered by the City Council. • Mr. Hamers reported the CMSD is funded almost exclusively by user fees and the budget appears stable. Mr. Pearl reported similarly for Mesa and also detailed reductions in personnel and other areas to reduce expenses. CITY /DISTRICTS LIAISON COMMITTEE MEETING April 10, 2009 MINUTES Page 4 Drought (MCWD) Director Bockmiller detailed the statewide drought. The recent rainfall has helped but not to the degree of raising storage volumes or making other substantive impacts. Mesa is active in working with its customers on water saving provisions. Friends of the Delta (MCWD) Mr. Pearl spoke briefly about the regulatory provisions and political concerns affecting the Delta and the impacts on the transmission of water to Southern California. Classroom Recycling Projects (CMSD) Mr. Hamers distributed a document titled "School Recycling Projects Sponsored by the Costa Mesa Sanitary District" and reported a focus of the District is to promote to students the importance of recycling and protecting the environment. The District's projects are educational, exciting, hands -on and tailored to the students' ages and class length. Included in the programs are: plastics recycling, waste -free lunch day, general recycling, vermi- composting, tours of CR Transfer Materials Recovery Facility and Frank R. Bowerman Landfill and a sewer science workshop. Public Comments No members of the general public were in attendance. Other Director Ooten requested Mutual Aid Agreements be included on the next Liaison Committee agenda. Mr. Roeder requested a copy of the LOU Agreement CMSD has with MCWD. Ms. Revak will provide a copy to Mr. Roeder. Next Meeting The next meeting of the Liaison Committee is scheduled for 8 a.m. Friday, July 10, 2009 at Costa Mesa City Hall. President Schafer adjourned the meeting at 9:30 a.m. Gary Monahan, Secretary Arlene Schafer, President Costa Mesa Sanitary District Costa Mesa Sanitary District • • CJ Meeting Date Item Numbe 10/26/09 1 V.I. COSTA MESA SANITARY DISTRICT MINUTES OF RECYCLING COMMITTEE MEETING September 14, 2009 The Costa Mesa Sanitary District Recycling Committee met at 12:00 p.m. at 628 W. 19th Street, Costa Mesa. Directors Present: Robert Ooten and Arlene Schafer Staff Present: Tom Fauth, Joan Revak, Sherry Kallab, Teresa Gonzalez, Others Present: Trisha Throop, Community Relations Recycling Coordinator CR &R . President Schafer called the meeting to order at 12:00 p.m. I. Recycling Committee Goals for 2009 -2010 Staff reviewed the Recycling Committee Goals for 2009 -2010 with the suggestion to update the last visit to the Committee by Michael Carey of the OCC Recycling Center. 11. Orange County Waste and Recycling Sub - Regional Meetings and Grant Program Mr. Fauth presented the agenda for the OC Waste & Recycling Coordinators meeting being held Thursday, September 17, 2009. The guest will be Mr. Peter Comiskey, MUZEO Executive Director and Jane Dick, Manager; Development & Partnerships of the MUZEO Foundation Recycling Education Opportunities. Nicki Ruszczyck of CIWMB will present a State Update and a County Update on the Second Cycle Regional Recycling and Waste Diversion Grant Application for Jurisdictions and Orange County Schools will be presented. Mr. Fauth noted a meeting will be held at the CMSD on Wednesday, September 16, 2009 on the $142,256 cooperative grant for the Costa Mesa Sanitary District, the City of Costa Mesa and the City of Huntington Beach. Representatives from the City of Costa Mesa and Huntington Beach were invited. Pat McNelly, who will be making school presentations on the earth machines, will also attend. The funds are intended for public outreach, education, composting, and vermicomposting, and to provide earth machines for local schools. Protecting our community's Health and the environment by providing soCtd waste and sewer coi%ction services. www.cwdcagov Costa Mesa Sanitary District Minutes of Recycling Committee Meeting I`4�q e September 14, 2009 Page 2 CR &R Report on Other Agencies Recycling Programs Ms. Throop of CR &R gave an update on the South County food recycling pilot program at the Laguna Hills Mall. Ms. Throop also presented a draft of the CR &R brochure produced for the CMSD. Staff attending the CSDA Annual Conference in Indian Wells September 21- 24, 2009 will include the brochure with other material to be presented at the Exhibitor's table as requested by President Schafer. Mr. Fauth suggested Ms. Throop get in touch with Director Monahan with regard to the Growers Ranch on Newport Blvd. in Costa Mesa as a possibility to consider in a food waste recycling program. Director Ooten arrived at 12:20 p.m. VII. Large Item Collection Program - 2009 Ms. Revak presented the final report on the Large Item Collection Program that concluded on August 21, 2009. The landfilled tonnage totaled 359.82 tons at a total cost of $7,949.35. Recyclable White Goods collected totaled 77.64 tons, amounting to a credit of $3,797.00 ($48.91 /ton) and a net cost of $4,152.35. Ms. Revak provided a weekly progress of the 2009 collection as well as a comparison of the 2004 through 2009 programs. A historical perspective from 1997 through 2009 was also provided. Ms. Revak noted this is the first time since 2003 there has been a cost to the District for the program, which is attributed to the low tonnage cost of white goods in 2009. VII. Used Tire Round -Up Mr. Fauth reported the annual Used Tire Round -Up sponsored by the Costa Mesa Sanitary District and the City of Costa Mesa is scheduled for October 17, 2009 from 10:00 a.m. — 2:00 p.m. at the Costa Mesa Corporation Yard. Press releases to the local newspapers will be issued and the electronic boards at the Orange County Fairgrounds and Estancia High School will provide information on the event. VIII. Public Comments There was no public present at the meeting. Director Ooten adjourned the meeting at 12:31 p.m. Secretary President • Protecting our community's Health by providing solid waste and sewer coClection services. www.crosdeaAov • Meeting Date Item NumGe 10/26/09 1 V.2. COSTA MESA SANITARY DISTRICT MINUTES OF SEWER SYSTEM COMMITTEE MEETING SEPTEMBER 16, 2009 CALL TO ORDER Board members of the Costa Mesa Sanitary District met in Committee session on September 16, 2009 at 10:30 a.m. at 628 W. 19th Street, Costa Mesa. Director Monahan called the meeting to order at 10:30 a.m. DIRECTORS PRESENT: Jim Ferryman, Gary Monahan, Bob Ooten DIRECTORS ABSENT: STAFF PRESENT: Thomas A. Fauth, Assistant Manager; Joan Revak,Board Secretary/Program Manager /Clerk of the District; Debbie Bjornson, Permit Processing Specialist; Karl Dulake, Maintenance Supervisor; Paul Guzman, Inspector; Joe Limon, Inspector. OTHERS PRESENT: MONTHLY SSO STATISTICS Mr. Fauth reported no spills occurred since July 11, 2009. Eleven pump stations were without communication the first weekend in September due to a Verizon cell tower being down. The move to a new TRC radio system is in progress. Mr. Fauth stated the transition will be complete by the end of December 2009 and should eliminate future problems in this area. SSMP UPDATE Mr. Fauth reported Sewer System Management Plans are required to be available for the State or Regional Water Board upon request. The CMSD Plan is waiting for review by Attorney Alan Burns, with presentation to the Board scheduled for October. Director Ooten questioned the depiction of 326 sewer miles as our total pipeline amount. Mr. Fauth clarified the final plan will be revised to reflect 220 miles of mainline sewers only, lateral lines will be excluded. Director Ferryman asked if the lines from OCSD were part COSTA MESA SANITARY DISTRICT MINUTES OF BOARD OF DIRECTORS SEWER SYSTEM COMMITTEE MEETING SEPTEMBER 16, 2009 PAGE 2 of this figure. Mr. Fauth explained the six transferred areas amount to approximately two miles and are not included. Director Ooten suggested adding more SCADA information to illustrate the upgrade to our sewer system. Director Ooten expressed concern regarding the use of Staff opinion in the methods of future sewer repair, but said the report was well done and he enjoyed reading it. OCSD OFFER OF AREA 7 SEWERS UPDATE & MAP Mr. Fauth reported a meeting is scheduled on September 23, 2009 for Rob Hamers, Karl Dulake, OCSD Maintenance Engineer and OCSD Supervisor. Topics will include their CIP and an in -depth discussion over whether or not to get involved. Mr. Fauth recommended the Area 7 CCTV data be stored on a hard drive in an effort to keep costs down. Director Ooten requested having a specific plan for what information we are looking for. Mr. Fauth stated the District is interested in learning the history of the lines to use as a point of reference. Karl Dulake added the NASCO rating system on each line facilitates access to information quickly. Mr. Fauth noted Alan Burns, CMSD Attorney, is working with Don McIntyre on determining governance for this issue. Director Ferryman asked if OCSD has a lateral program for the Area 7 sewer lines. Mr. Dulake answered they only accept responsibility for main lines and homeowners take care of lateral lines. Mr. Hamers is preparing a proposal to review and evaluate the OCSD Dover Trunk. OCSD DOVER TRUNK - I/I TRACKING 9 Mr. Fauth reported a meeting with OCSD scheduled for October 5 from 2:00 - 4:00 pm at a location TBD. Mr. Fauth stated part of the approach for addressing the 1 /I, included in Addendum 2 with National Plant, is to do the line cleaning and sealing of manhole covers simultaneously. Mr. Dulake advised he is working with Dennis Keene to organize a demonstration of the cork and silicone system at the OC Fair Grounds. Director Ferryman asked if there was an agreed upon price established per manhole. Mr. Fauth explained it is included in the $.35 per linear foot price. Paul Guzman stated two problems generated by plugging all manholes are a lack of air ventilation to the system and lack of odor control system to the houses. Mr. Fauth concurred with Mr. Guzman. Director Ooten disagreed and requested plugging every hole except for one. Director Ferryman questioned whether that would allow enough ventilation into the system. Mr. Guzman cautioned against plugging all holes and suggested capping specific holes based on the history of the area. Director Ooten was satisfied with using that method. Mr. Fauth noted OCSD plans to install additional flow meters to re- measure Costa Mesa's contribution to the in -flow compared to measurements taken years ago. CMSD is continuing to search for sources of 1/1 into the CMSD sanitary sewer system. • _ - COSTA MESA SANITARY DISTRICT /A9ANIT�'Bc; \. MINUTES OF BOARD OF DIRECTORS SEWER SYSTEM COMMITTEE MEETING SEPTEMBER 16, 2009 PAGE 3 CMSD LINE MAINTENANCE CLEANING - NPSI AGREEMENT - ADDENDUM 2 PREPARATION / RATES Mr. Fauth reported Addendum 1 was completed in June 2009. Addendum 2 consists of two proposals: (1) line cleaning 400,000 linear feet and (2) removing tuberculation from 300 linear feet of DIP on Bristol Street. CMSD will continue 7/06 -6/07 3 year cleaning schedule to be accomplished by June 2010. Director Ooten recommended approval of the $.35 per linear foot price. Mr. Fauth estimated the cost to clean 400,000 linear feet at $140,000. An estimated total of 40 days would be required to clean 400,000 linear feet at a rate of 10,000 -to- 12,000 linear feet per day. Mr. Fauth communicated with Dennis Keene regarding timing and method for the project. Mr. Keene proposed a 2 -month completion of high pressure jetting with chain flails. Mr. Dulake confirmed the process most likely would use a 4 ", 6 ", and 8" chain flail to remove tuberculation, followed by slip lining. Mr. Dulake added CMSD is on the forefront of this problem nationwide. Director Ooten amended the proposed motion to include price is not to exceed $15,000.00 and 24 hours to chain flail 300 linear feet of DIP tuberculation'. Director Ferryman seconded. Mr. Fauth will monitor progress and keep the committee informed. CMSD MAP UPGRADES /GEOLOGICAL INFORMATION SYSTEM (GIS) DISCUSSION 41 Mr. Fauth reported $195K will be transferred from Sewer Reserves after the use of $150K contingency for this project. The total amount may increase by $20 -$30K if supplemental data is required from Costa Mesa or County Surveyor depending on transfer limitations. The scope of this system provides updates to EEC map systems, addresses, parcel numbers, exact locations of manholes, as well as access to all data from the field. Mr. Fauth stated the District has upgraded cell phones to include internet data access to retrieve this information. This Board approved this project in September and is subject to funding availability. ROOT INTRUSION REPAIR COORDINATION WITH COSTA MESA CITY SIDEWALK/ CURB /GUTTER REPAIRS Mr. Fauth reported he sent a memo, per Alan Burns's recommendation, straight to the Directors along with the MOU in an effort to reach Alan Roeder quickly. Peter Naghavi requested he be included in communications regarding the MOU. TRANSFER OF SEWER LINES FROM OCSD TO CMSD - REQUIRES $1.3 MILLION IN REPAIRS - UPDATE Mr. Fauth reported Rob Hamers identified a minor agreement change to the contract. The revised contract is waiting for OCSD Council approval. After approval, CMSD will sign off and complete the transfer of OCSD lines. COSTA MESA SANITARY DISTRICT -j 4vll MINUTES OF BOARD OF DIRECTORS SEWER SYSTEM COMMITTEE MEETING SEPTEMBER 16, 2009 PAGE 4 GOSLYN ENVIRONMENTAL SYSTEMS - FOG SEPARATION TECHNOLOGY Mr. Fauth reported the new Goslyn technology relies primarily on heat with no moving parts. An immiscible liquid separator keeps grease in a soluble form as opposed to extracting it. Mr. Fauth is not convinced of its reliability, but will continue to monitor it. OC WDR STEERING COMMITTEE "CALL FOR EDUCATION / PUBLIC OUTREACH MATERIALS" Mr. Fauth reported the OC WDR Steering Committee requested an electronic version or PDF file of all educational /outreach materials be sent to Mike Miazga for their website. The CMSD receptionist will be the point of contact for providing the documents. CORPORATE YARD PUMP STATION CLARIFIER CLEANING STATUS Mr. Fauth reported on Mr. Dulake's email to Director Monahan to pinpoint the minimum frequency the pump station clarifiers are cleaned. In a meeting with Mr. Dulake and Mr. Fauth, Richard Simons agreed to a monthly cleaning schedule. Director Monahan followed up with Peter Naghavi to make sure the issue was resolved. Director Ooten questioned how we reached this point with the city. Mr. Dulake explained due to other jobs taking priority, the grate cleaning has been ignored. Director Ooten is concerned this lack of attention to city ordinances is putting the District at risk. Mr. Fauth stated this has been an ongoing problem necessitating improved communication and awareness. HCA INSPECTIONS Mr. Fauth reported on the handout for 2nd quarter inspections from Mr. Ramon Gallegos, Environmental Engineering & Contracting. The average duration per inspection is 10 -15 minutes long and costs approximately $20 totaling CMSD PROJECTS: PROJECT #129 - BRISTOL STREET SEWER - UPDATE Mr. Fauth reported the contract awarded to Paulus o Mall and began Course1 9/4/09. crew Guzman took video of the demo work around t he A t will work nights beginning Sunday 9/20/09. Mr. Guzman stated this project is a unique collaborative effort between Cal Trans, Orange County, and Newport Beach. Both the County of Orange and the City of Newport Beach will have an inspector on site every night. Mr. Guzman noted a 1/3 decrease in production ear when y Decem Guzman working December. Mr. but hopes will to remain on schedule and complete the project y report progress at the next Board Meeting. COSTA MESA SANITARY DISTRICT MINUTES OF BOARD OF DIRECTORS SEWER SYSTEM COMMITTEE MEETING SEPTEMBER 16, 2009 PAGE 5 PROJECT #164 - MISCELLANEOUS SEWER WORK MANHOLE ADJUSTERS - ALL 23 MANHOLES COMPLETED 1. 20 NEW MANHOLE RINGS AND COVERS DELIVERED;33 IN INVENTORY; 10 MANHOLES TO RAISE Mr. Fauth reported the District will maintain current inventory and not purchase large quantities of manhole rings and covers due to a lack of storage space. When the new yard opens, quantities of 25 rings and covers will be purchased at a cost of $380 per set. Mr. Fauth stated funding for chain flailing will come from Project #164 or #183. PROJECT #168 - IRVINE PUMP STATION RELOCATION - UPDATE ON DAMAGE TO ADJOINING PROPERTY Mr. Fauth reported this project is currently in litigation. PROJECT #170 - MAJOR EMERGENCY RESPONSE PLANS FOR PUMPING STATIONS Mr. Fauth reported this project is complete. A notebook detailing specific emergency information for each pump station has been placed in all District vehicles giving the crew immediate access to individual requirements. An integrated DVD is also included. PROJECT #171 - IRVINE PUMP STATION FORCE MAIN REHAB Mr. Fauth reported this work is in process. Preliminary designs are being done for the remainder of linear feet above the force main completed last year. Director Ooten asked when he would receive an engineer's estimate on the project. Mr. Fauth deferred to Mr. Rob Hamers who was unable to attend this meeting due to a court appearance. PROJECT #175 OCSD GRANT - TELEVISING CMSD SEWER LINES Project #175 was completed in March 2009. The 1/1 report is complete and will be submitted to OCSD prior to the October 1, 2009 due date. PROJECT #182 - ANALYSIS OF CCTV RESULTS Mr. Fauth reported there is a vast amount of data to review and it is intended for CMSD internal use only. PROJECT #183 - SYSTEM WIDE SEWER REPAIR - NEW PROJECT ON BRISTOL STREET; 55 FREEWAY CIP CHAIN FLAIL CLEANING — $475/HR. COSTA MESA SANITARY DISTRICT MINUTES OF BOARD OF DIRECTORS SEWER SYSTEM COMMITTEE MEETING u SEPTEMBER 16, 2009 PAGE 6 The topic was discussed in detail in Item the CMSD line maintenance cleaning above and could be funded from either Project #183 or Project #164. PROJECT #186 - SEWER LATERAL ASSISTANCE PROGRAM Mr. Fauth referred to the spreadsheet in the packet for an update of the program. Out of 161 cases from FY08 /09, he noted 27 (17 %) had private property trees identified in root cutting and 13, or 8% of homeowners had issues with City trees. Staff made the decision to give residents 30 days to claim their CCTV DVD's or VHS tapes before they are destroyed. Mr. Fauth summarized the specific eligibility requirements for reimbursement in the program. Director Ooten suggested making this detailed information available on the website. PROJECT #187 - DISTRICT YARD UPDATE - PRE - CONSTRUCTION MEETING 7 -29 -09 Mr. Fauth stated the contract is currently stalled in Seattle. He is unclear about the hesitation to begin construction; however, the delayed start is cause for concern. Mr. Fauth will contact Joe Martino, Vice President after the meeting. Director Ferryman asked if the contract states a penalty against a delayed completion. Mr. Fauth answered yes. Director Ferryman strongly suggested we stay on top of this company and document everything. Mr. Fauth agreed and will maintain a detailed project folder. Director Ooten requested an update. OTHER Mr. Joe Limon had a question regarding the Sewer Lateral Program. A resident did not want to pay to CCTV the line again following repairs. Mr. Dulake approved this specific situation and stressed the importance of getting three estimates to the homeowners. Mr. McIntyre authorized payment for a post CCTV as a courtesy to a resident to close out reimbursement. Staff is concerned about the number of dishonest plumbers who may be overcharging Costa Mesa residents. SSC MEETING SCHEDULE The next meeting is scheduled for Wednesday, October 21, 2009 at 10:30 a.m. PUBLIC COMMENTS There were no public comments. ADJOURNMENT Director Monahan adjourned the meeting at 12:02 p.m. • COSTA MESA SANITARY DISTRICT �' p> MINUTES OF BOARD OF DIRECTORS SEWER SYSTEM COMMITTEE MEETING SEPTEMBER 16, 2009 x PAGE 7 SECRETARY PRESIDENT • • r 41 • • COSTA MESA SANITARY DISTRICT Meeting Date Item Numbe 10/26/09 j V.3. MINUTES OF INVESTMENT OVERSIGHT COMMITTEE MEETING September 17, 2009 CALL TO ORDER The meeting was called to order at 11:20 a.m. by Treasurer /Finance Director Marc Davis. ROLL CALL Committee Members Present: President Arlene Schafer (rotating committee member) Director Arthur Perry (rotating committee member) Staff Members Present: Mr. Marc Davis, Treasurer /Finance Director Ms. Joan Revak, Board Secretary/Program Manager /Clerk of the District Ms. Teresa Gonzalez, Accountant NEW BUSINESS Review of Treasurer's Report Mr. Davis reported that the District's portfolio was earning approximately 2.125% as of August 31, 2009, compared to LAIF earning approximately 0.80 %. We are above the 2.0% budgeted investment earnings. A large percentage of the portfolio, approximately $5.8 million or 51 %, is in LAIF. Mr. Davis pointed out that the District is half way through the dry period of cash and typically this is the period that we keep a large percentage of the District's portfolio in LAIF to have funds available to withdraw. Normally in the periods with sufficient cash inflows the percentage of the portfolio invested in LAIF drops down to the 25% to 40% range. Mr. Davis informed the committee that he is about ready to execute investment in CalTrust and this will create more diversification. The CalTrust medium -term fund carries a target duration of 1 -3 years, with a rate of return from 1 % to 2 %. The rate of return of investments in the CalTrust medium -term fund would be double compared to our current rate of return. Mr. Davis made reference to the graphical representation of the District's yield curve compared to the different benchmarks and noted that the only benchmark above the District's yield curve is the 5 year Treasury Note. Update on Proposition 1A Shift The State suspended Prop 1A (2004), and with the suspension, the Constitution allows that up to 8% of local governments' property tax revenues can be borrowed by the State and repaid within three budget years with interest. The amount that can be borrowed is determined by the amount of property taxes received by cities, counties, and special districts in the preceding fiscal year 2008 -2009. The District's shift will be an approximate MINUTES OF INVESTMENT OVERSIGHT COMMITTEE MEETING September 17, 2009 Page 2 $17,000 reduction in the County's allocation of property tax revenue in the fiscal year 2009 -2010. The Budget bill also included a hardship provision for those local agencies that are in or in danger of bankruptcy or unable to provide core services to apply to the Department of Finance for a reduction or elimination of their property tax suspension. The hardship amounts will be reallocated to all the other local agencies in the county to make up the difference in property tax amount shifted to the state. As part of the Budget package, local governments have the opportunity to receive the monies being borrowed by the State upfront through a securitization financing offered by California Communities. California Communities will issue bonds securitizing the future payments by the State and remit the proceeds of the bonds to the local governments who opt to participate in the securitization. With only a $17,000 shift, Mr. Davis does not recommend the District to participate in the loan securitization program. Director Perry inquired about the delinquency of property tax payments and Mr. Davis responded that it was still too early to know for the 2009 tax ledger and that for the 2008 tax ledger a large amount of the assessments were paid in April and therefore, we were not materially off in our annual charge revenue. Director Ferryman and Rob Hamers arrived at 11:30 a.m. Update on CalPERS Investment Losses CalPERS has released preliminary investment returns for the 2008 -2009 fiscal year of negative 23.4 %. The final return for the year will not be known until October when the final real estate and alternative investments returns are available. CalPERS is estimating that real estate and alternative investments losses for the year ended June 30, 2009 will be approximately 28 %. The CalPERS Board of Administration passed a decision at its June meeting to take steps to mitigate the impact of expected losses in the current fiscal year on public agencies' employer contribution rates. The CalPERS Board approved an enhancement to the current smoothing methodology, which will use a 3 -year phase in of the 2008 -2009 investment loss and allow some time for the economy to recover. This phased in approach will be achieved by temporarily expanding the current rate smoothing corridor from 80% to 120% of the market value of assets (MVA) to 60% to 140% of MVA in the first year, to 70% to 130% in the second year, then back to 80% to 120% of MVA in the third year. In addition, the approach will isolate the asset loss outside of the 80% - 120% corridor and pay for it with a disciplined fixed and certain 30 year amortization schedule. The above smoothing methodology will add a cumulative additional factor to the employer contribution rates of 1.25% for FY 11 -12, 2.0% for FY 12 -13, 2.15% for FY 13 -14 and 0.25% for the subsequent 27 years. For the District this translates to estimated employer contribution rates of 12.605% for FY 09 -10, 13.85% for FY 10 -11, 15.9% for FY 11 -12 and 18.05% for FY 12 -13. Despite the economic downturn, retirement benefits remain secure. Director Perry asked when the Board had planned on re- visiting the CalPERS retirement formula issue and Mr. Davis responded that the Board had agreed to re -visit the CaIPERS retirement formula issue when the CalPERS actuarial report becomes available sometime after October. • • • • MINUTES OF INVESTMENT OVERSIGHT COMMITTEE MEETING PUBLIC COMMENTS There were no items discussed under public comments. ADJOURNMENT The meeting adjourned at 11:45 a.m. Approved by: Secretary, Costa Mesa Sanitary Dis tnct Board of Directors September 17, 2009 Page 3 President, Costa Mesa Sanitary District Board of Directors • Meeting Date I Item Numbe 10/26/09 V.4. COSTA MESA SANITARY DISTRICT MINUTES OF BOARD OF DIRECTORS REGULAR MEETING SEPTEMBER 17, 2009 CALL TO ORDER The Board of Directors of the Costa Mesa Sanitary District met in regular session on Se�tember 17, 2009 at 11:45 a.m. at 628 W. 19' Street, Costa Mesa. President Schafer called the meeting to order at 11:45 a.m. PLEDGE OF Director Ferryman led the Pledge of ALLEGIANCE Allegiance. • INVOCATION Mr. Fauth gave the invocation. ROLL CALL DIRECTORS PRESENT: Arlene Schafer, Robert Ooten, Gary Monahan, James Ferryman, Art Perry DIRECTORS ABSENT: None STAFF PRESENT: Robin B. Hamers, District Engineer; Alan Bums, Legal Counsel; Tom Fauth, Assistant Manager; Joan Revak, Board Secretary/Program Manager /Clerk of the District; Marc Davis, Treasurer; Teresa Gonzalez, Accountant; Sherry Kallab, Management Analyst; Karl Dulake, Maintenance Supervisor OTHERS PRESENT CONSENT CALENDAR President Schafer questioned the Ordinance Enforcement Officer's report and the status of the position. Mr. Fauth reported he had discussions with Mr. Shef on staying on with the District until the District fills the position. Mr. Shef is completing his tour of COSTA MESA SANITARY DISTRICT PAGE 2 MINUTES OF THE BOARD OF DIRECTORS REGULAR MEETING HELD SEPTEMBER 17, 2009 duty with the CMSD by October 2, 2009. The District is in discussions with the City of Costa Mesa regarding a MOU to use the services of the City for District code enforcement. President Schafer and all the Board members requested Staff to invite Mr. Shef to the October 26, 2009 meeting so that the CMSD can present him with a plaque or certificate of appreciation. President Schafer expressed her appreciation to Mr. Hamers for the emergency response pumping station completion as noted on the Project Status Report. President Schafer expressed her appreciation to Mr. Davis on the Treasurer's Report and the fine job he is doing. Director Ooten questioned if some pumping stations are more at risk than others as there was a major disturbance at the Canyon pumping station. Mr. Hamers stated his belief that the problems at the Canyon pumping station were due to not having proper water level sensors. Mr. Hamers also noted computer improvements are now being made. Director Ooten moved to approve the Consent Calendar. Director Monahan seconded. Motion carried 5 -0. REPORTS MINUTE APPROVAL Minutes of Sewer System Committee Meeting — August 25, 2009 Minutes of Recycling Committee Meeting — August 26, 2009 Minutes of Regular Meeting — August 27, 2009 Refunds The Minutes of the Sewer System Committee Meeting of August 25, 2009 were approved as distributed. The Minutes of the Recycling Committee Meeting of August 26, 2009 were approved as distributed. The Minutes of the Regular Meeting of August 27, 2009 were approved. There were no refund requests for the month of August 2009. Occupancy Report and Payment of The Trash Occupancy Count documented $196,822.78 to Costa Mesa Disposal — an increase of 8 units for the occupancy September 2009 report for solid waste collection as of September 1, 2009. Therefore, the total for September is 21,498. • • • COSTA MESA SANITARY DISTRICT MINUTES OF THE BOARD OF DIRECTORS REGULAR MEETING HELD SEPTEMBER 173 2009 Monthly Spill Report to State Water Resources Control Board Waste Diversion Report PAGE 3 The Monthly Spill Report to the State Water Resources Control Board (SWRCB) for September 2009 was accepted as submitted. The Waste Diversion Report dated September 2009 was accepted as submitted. Contract Payment of $165,605.82 to The contract payment of $165,605.82 to CR CR Transfer — August 2009 Transfer for recycling services and disposal for the month of August was ratified as submitted. Contract Payment of $7,431.43 The contract payment of $7,431.43 to CR to CR Transfer — Santa Ana Transfer for recycling services and disposal Heights /Newport Beach — August 2009 for Santa Ana Heights /Newport Beach for the month of August 2009 was ratified as submitted. Ordinance Enforcement Officer's Report ENGINEER'S REPORTS Project Status Report TREASURER'S REPORTS Financial Report as of August 31, 2009 Treasurer's Report as of August 31, 2009 Warrant Register for the month of August 2009 in the amount of $653,155.60 The Ordinance Enforcement Officer's Report dated September 7, 2009 was accepted as submitted. The Project Status Report dated September 2009 was accepted as submitted. The Financial Report as of August 31, 2009 was accepted as submitted. The Treasurer's Report as of August 31, 2009 was accepted as submitted. Warrant Resolution #CMSD 2010 -03 was approved, authorizing the President and Secretary to sign the warrant ratifying the payment of certain claims and demands, and specifying the funds out of which the same were paid in the amount of $653,155.60. COSTA MESA SANITARY DISTRICT PAGE 4 MINUTES OF THE BOARD OF DIRECTORS REGULAR MEETING FIELD SEPTEMBER 17, 2009 Directors Compensation & Director Compensation and Expense Reimbursement of Expenses for the Reimbursements for the month of July 2009 month of August 2009. were approved and ratified as follows: President Schafer: $1,326.00 + $121.00 Vice President Ooten: $884.00 Director Monahan - $663.00 Director Ferryman: $1,105.00 +$4.95 Director Perry: $1,326.00 -+ $132.98 END OF CONSENT CALENDAR WRITTEN COMMUNICATIONS Ms. Revak presented a letter from SDRMA announcing the retirement of Jim Towns, the Chief Executive Officer effective December 31, 2009. Chief, Administrative Officer Greg Hall has been selected by the SDRMA Board of Directors to assume the CEO position January 1, 2010. Mr. Hamers suggested sending a letter of appreciation to Mr. Towns for his accommodations to the CMSD that helped Mr. Burns achieve for CMSD having their policy cover inverse condemnation for sewer damages and Mr. • Burns stated Mr. Towns was very accommodating. PUBLIC COMMENTS There were no public comments made. MANAGER'S REPORTS DISTRICT YARD - 174 W. WILSON STREET - CMSD #187 Status of Contract Mr. Fauth reported on the status of the contract stating he received notification that the contract is still in Seattle awaiting signature by HSWC. Mr. Burns stated if they do not enter into an agreement within a reasonable time, they will forfeit their bid bond. Director Ferryman expressed his displeasure with the situation. President Schafer directed Staff to keep Mr. Burns apprised of all developments in this situation. Director Ferryman questioned who is the CMSD Staff person in charge of the project. Mr. Hamers stated he is the project manager and sent the contract to HSWC. Director Ferryman stated the District must set the tone and be proactive with HSWC. U • COSTA MESA SANITARY DISTRICT PAGE 5 MINUTES OF THE BOARD OF DIRECTORS REGULAR MEETING HELD SEPTEMBER 17, 2009 SEWER SYSTEM COMMITTEE -WEDNESDAY, SEPTEMBER 16, 2009 MONTHLY SPILL STATISTICS Director Monahan reported there were no spills in the last month. ORANGE COUNTY SANITATION DISTRICT (OCSD) AREA 7 SEWER SYSTEM There was an update on Area 7 and a meeting is scheduled for September 23, 2009. OCSD DOVER TRUNK - I/1 TRACKING Mr. Hamers and Mr. Dulake will meet with OCSD on October 5, 2009 on the 1/1 tracking. HCA INSPECTIONS An Update on Health Department Inspections was provided. CMSD PROJECTS Director Monahan reported work was started on Project #129, the Bristol Street Sewer. SEWER CLEANING PROGRAM - PROPOSED ADDENDUM #2 TO STAY ON CLEANING SCHEDULE Mr. Fauth provided Addendum #2 to Agreement for Sewer Line Maintenance and Repair, between the Costa Mesa Sanitary District and National Plant Services, Inc., to clean 400,000 linear feet of line that was cleaned between July 2006 and June 2007 and reported it will be cleaned at a rate of $.35 per linear feet. Manhole cover sealing will also be performed to reduce W. Mr. Fauth stated the line cleaning is required to bring the District's system maintenance within industry standards. Director Ooten moved to approve Addendum No. 2 to Agreement for Sewer Line Maintenance and Repair between the Costa Mesa Sanitary District and National Plant Services at a total cost for the Addendum not to exceed $150,000, subject to legal review. Director Perry seconded the motion. Motion approved 5 -0. COSTA MESA SANITARY DISTRICT PAGE 6 MINUTES OF THE BOARD OF DIRECTORS REGULAR MEETING HELD SEPTEMBER 17, 2009 �J RECYCLING COMMITTEE - MONDAY, SEPTEMBER 14, 2009 Director Ooten reported the Recycling Committee goals were reviewed. Discussion was held on the agenda for the OC Waste & Recycling Coordinators meeting being held Thursday, September 17, 2009. The guest will be Mr. Peter Comiskey, MUZEO Executive Director and Jane Dick, Manager; Development & Partnerships of the MUZEO Foundation Recycling Education Opportunities. Nicki Ruszczyck of CIWMB will present a State Update and a County Update on the Second Cycle Regional Recycling and Waste Diversion Grant Application for Jurisdictions and Orange County Schools will be presented. Director Ooten noted a meeting was held at the CMSD on Wednesday, September 16, 2009 on the $142,256 cooperative grant for the Costa Mesa Sanitary District, the City of Costa Mesa and the City of Huntington Beach. Representatives from the City of Costa Mesa and Huntington Beach were invited. Pat McNelly, who will be making school presentations on the earth machines, also attended. The funds are intended for public outreach, education, composting, and vermicomposting, and to provide earth machines for local schools. Director Ooten reported Trisha Throop of CR &R was in attendance and reported on • the food waste recycling pilot program in South County. Ms. Throop also presented a draft of the CR &R brochure produced for the CMSD. Staff attending the CSDA Annual Conference in Indian Wells September 21 -24, 2009 will include the brochure with other material to be presented at the Exhibitor's table as requested by President Schafer. LARGE ITEM COLLECTION PROGRAM Ms. Revak presented the final report on the Large Item Collection Program that concluded on August 21, 2009. The landfilled tonnage totaled 359.82 tons at a total cost of $7,949.35. Recyclable White Goods collected totaled 77.64 tons, amounting to a credit of $3,797.00 ($48.91/ton) and a net cost of $4,152.35. Ms. Revak provided a weekly progress of the 2009 collection as well as a comparison of the 2004 through 2009 programs. A historical perspective from 1997 through 2009 was also provided. Ms. Revak noted this is the first time since 2003 there has been a cost to the District for the program, which is attributed to the low tonnage cost of white goods in 2009. 0 0 COSTA MESA SANITARY DISTRICT PAGE 7 MINUTES OF THE BOARD OF DIRECTORS REGULAR MEETING HELD SEPTEMBER 17, 2009 USED TIRE ROUND -UP The annual Used Tire Round -Up sponsored by the Costa Mesa Sanitary District and the City of Costa Mesa is scheduled for October 17, 2009 from 10:00 a.m. — 2:00 p.m. at the City of Costa Mesa Corporation Yard. Press releases to the local newspapers will be issued and the electronic boards at the Orange County Fairgrounds and Estancia High School will be utilized to provide information on the event. ENGINEER'S REPORTS WASTE DISCHARGE REQUIREMENTS (WDR) Mr. Hamers presented a request from the Orange County Waste Discharge Requirements (WDR) Steering Committee to place our education /outreach materials on the fully- supported website hosted by the local CWEA Section, Santa Ana River Basis Section (SARBS). SEWER SYSTEM MANAGEMENT PLAN UPDATE An update on the Sewer System Management Plan was provided and the Is document will be presented to the Board in October. Mr. Hamers noted he prepared the update and Mr. Burns is reviewing the document. TREASURER'S REPORTS INVESTMENT OVERSIGHT COMMITTEE - THURSDAY, SEPTEMBER 17, 2009 Mr. Davis reported the Investment Oversight Committee met at 11:15 a.m. on September 17, 2009 with Committee members Schafer, Ferryman and Perry attending. Mr. Davis presented a review of the Treasurer's Report as of August 31, 2009, an Update on Proposition 1A Shift and an Update on CalPERS Investment Losses. The Investment Oversight Committee minutes will be presented for approval at the October 2009 Board of Directors meeting. BUDGET ADJUSTMENTS FOR DISTRICT YARD, GIS AND PROJECT #129 Mr. Davis presented three separate budget adjustment to provide adequate funding for Project #129 — Bristol Street Sewer Replacement, the construction of the District Yard and a Geographical Information System (GIS) and Computerized Maintenance Management System (CMMS). • COSTA MESA SANITARY DISTRICT PAGE 8 MINUTES OF THE BOARD OF DIRECTORS REGULAR MEETING (HELD SEPTEMBER 17, 2009 r -1 �J PROJECT #129 - BRISTOL STREET SEWER REPLACEMENT Mr. Davis reported the Board previously approved a contract with Paulus Engineering for the replacement of the Bristol Street sewer from Autoplex to Birch Street. The total cost of the project is $1,147,125, which is funded entirely by the Orange County Development Agency (OCDA). Mr. Davis noted, as such, there should be no cost to the District for this project. An increase of $1,147,125 for Project #129 and an increase in revenue from other agencies of $1,147,125 is recommended. Director Ooten moved to approve the budget adjustment for Project #129 in the amount of $1,147,125 and an increase in revenue from other agencies of $1,147,125. Director Ferryman seconded. Motion passed 5 -0. DISTRICT YARD Mr. Davis noted, at the August 27, 2009 Board meeting, the Board approved additional costs for the construction of the District Yard in the amount of $63,790, consisting of $62,540 in construction costs and $1,250 in contingency. These additional costs were necessary as the contractor was not allowed to substitute subcontractors after the original bid was approved. An increase in the sewer fund, Transfers Out, Account No. 20- 200000 -4995 of $63,790 and a is in Non - Operating Expense Account No. 20- 200000 -4950 of $63,790 is recommended. In the Facilities Revolving Fund Transfers In, Account No. 30- 000000 -3995 an increase of $63,790 and District Yard, Account No. 30- 2000887 -4300 an increase of $63,790 is recommended. Director Perry moved to approve the budget adjustments as stated by Mr. Davis. Director Ooten seconded. Motion carried 5 -0. GIS AND CMMS Mr. Davis noted, at the August 27, 2009 Board meeting, the Board directed Staff to negotiate a full GIS and CMMS to be developed and implemented by Environmental Engineering & Contracting, Inc. (EEC), contingent upon securing adequate funding for the project. Mr. Davis recommends the following budget adjustment to provide the necessary funding: In the Sewer Fund a new account, GIS, an increase in the amount of $194,875. In the Non - Operating Expense Account No. 20- 200000 -4950 a decrease of $36,210; In the Contingency Account No. 20- 200000 -2990 a decrease of $150,000; and in the Retained Earnings, Account No. 20- 000000 -2990 a decrease of $8,665. Director Ooten moved to approve the budget adjustment as stated for development and implementation of a full the GIS and CMMS by Environmental Engineering & Contracting, Inc. (EEC). Director Perry seconded. Motion carried 5 -0. COSTA MESA SANITARY DISTRICT PAGE 9 MINUTES OF THE BOARD OF DIRECTORS REGULAR MEETING MELD SEPTEMBER 17, 2009 0 ATTORNEY'S REPORTS CLAIM BY BACK BAY CENTER, LTD. FOR PROPERTY AT 2651 -2675 IRVINE AVENUE (CMSD PROJECT #168 - IRVINE PUMP STATION RELOCATION Mr. Burns stated he previously informed the Board of the most recent letter from Bullard, Brown & Beal, LLP and they did approve the $72,956.20 for reimbursement of plaintiff's fees and costs. The plaintiff, however, did not accept the offer but instead sought all of his fees and costs and an agreement on the cost of repair plaintiffs was previously submitted. Mr. Burns stated the discussion continues. The issue is the method of repair, whether we use their method or our method, which is $300,000 cheaper. There could well be a requirement for new grading permits and plans have to be prepared. Working in the District's favor is that the County is a party in the law suit and they are the ones to obtain the grading permit. Mr. Burns will keep the Board and Staff apprised on the status of the claim. ORDINANCE ENFORCEMENT OFFICER - PROPOSED MOU Mr. Burns sent a letter to Kim Barlow, CCM Attorney. A letter was also sent to the City Manager on the subject of an Ordinance Enforcement and a proposed MOU. Mr. Burns has not received any response from the City. Mr. Hamers, Mr. Fauth, Mr. Dulake and Director Ooten had a meeting and discussed the subject at length. Director Ooten requested a diagram of what is going on and if it is linked to the sewer lateral program. Director Ooten volunteered to request an explanation from Mr. Roeder to determine the City's position on this matter. It is a very complicated issue with the City wanting to involve more than one issue according to Mr. Burns. Director Ferryman inquired if there is a short term fix and stated the issues need to be simplified. Mr. Roeder is attempting to solve the tree root/sewer lateral and the Code Enforcement Officer all in one fell swoop and it appears there are too many issues to solve at once stated Director Monahan. When Mr. McIntyre returns, he will call Mr. Roeder on the subject. There was the attempt to have one compensate for the other and go for a two year pilot program using the City's Code Enforcement Officers according to Mr. Fauth. Mr. Fauth stated there is a need of the District to have an Enforcement Officer out in the field. Director Ferryman suggested hiring someone part-time. COSTA MESA SANITARY DISTRICT PAGE 10 MINUTES OF THE BOARD OF DIRECTORS REGULAR MEETING FIELD SEPTEMBER 17, 2009 proceed with to how Mr. Burns suggested the Board glue direction to Staff on p obtaining a part -time Ordinance Enforcement Officer for the District. President Schafer requested Staff hire a part -time employee for 20 hours a week and suggested Staff refer to the applications received when the previous ad was published. A motion to that effect was made by Director Ooten. Director Perry seconded the motion. Motion passed 4 -1. Ms. Kallab will peruse the applications and hopefully come up with an acceptable candidate who is still available. Director Monahan inquired if Staff has a tracking method for complaints. Mr. Fauth replied there is not a tracking system, however, each Staff member receiving complaints keeps notes. Director Monahan requested such a document be established to track complaints. Ms. Kallab will create a document for this purpose. LOCAL MEETINGS ORANGE COUNTY SANITATION DISTRICT (OCSD) Director Ferryman reported the OCSD Board meeting will be held September 23, 2009, and he, therefore, has nothing to report. SANTA ANA RIVER FLOOD PROTECTION AGENCY (SARFPA) is Director Perry reported a meeting of the Santa Ana River Flood Protection Agency was not held in August. INDEPENDENT SPECIAL DISTRICTS OF ORANGE COUNTY (ISDOC) President Schafer reported on the September 1, 2009 meeting where she gave a report on CSDA and LAFCO. LOCAL AGENCY FORMATION COMMITTEE (LAFCO) The Commission received and filed the MWDOC governance study that was the culmination of three years of work among the stakeholders which was initiated in response to the Municipal Service Reviews of MWDOC conducted by LAFCO. The Commission approved a reorganization of one acre of land from Dana Point to San Juan Capistrano. They also approved the proposed 2009 -2010 work plan which was a product of the Strategic Planning session held in August. The next meeting will be October 14, 2009 at 9:00 a.m. ORANGE COUNTY COUNCIL OF GOVERNMENTS President Schafer was unable to attend. COSTA MESA SANITARY DISTRICT PAGE 11 MINUTES OF THE BOARD OF DIRECTORS REGULAR MEETING FIELD SEPTEMBER 17, 2009 0 CHAMBER OF COMMERCE President Schafer reported Chris Blank is the new Chair and will be on the Legislative Committee. CALIFORNIA SPECIAL DISTRICTS ASSOCIATION (CSDA) President Schafer reported it has been a busy month for CSDA, mailing and talking on the phone in preparation for the 40th Annual Conference being held in Indian Wells September 21 -24, 2009. CSDA is providing a booth with the exhibitors for CSDA at the conference where Districts can display information and promotional products on their agency. Ms. Revak will take the documents and products to the Conference. The 2010 Conference will be held at the Newport Beach Marriott at Fashion Island. WACO Director Schafer presented the LAFCO and CSDA reports at the WACO meeting on September 11, 2009. Mr. Gary Crisp an engineer from Australia was an outstanding speaker on the topic, "Six Years — Six Big Desalination Plants ". President Schafer reported he is not only a business leader but also a Desalination leader. CALIFORNIA ASSOCIATION OF SANITATION AGENCIES (CASH) President Schafer and Director Perry reported on the Annual CASA Conference. There was conversation about sewer laterals. There is no pending legislation or interest as evidenced by a poll. Margie Rice of Midway City Sanitary District was sworn in as a Board member and Southern California now has a representative on the Board. OLD BUSINESS There was no old business to discuss. NEW. BUSINESS There was no new business to discuss. ORAL COMMUNICATIONS President Schafer requested Directors and Staff bring their calendars to the October Board meeting so that a date for the 2009 Christmas party can be set. COSTA MESA SANITARY DISTRICT PAGE 12 MINUTES OF THE BOARD OF DIRECTORS REGULAR MEETING HELD SEPTEMBER 17, 2009 President Schafer reminded the Board of the Special Meeting on Friday, October 9, 2009 at 12:15 p.m. Director Ooten inquired if a District calendar could be displayed on the website. Ms. Kallab responded that there is such a document on the District's website. ADJOURNMENT President Schafer adjourned the meeting at 1:15 p.m. Secretary President r1 • Meeting Date Item Numbe 10/26/09 1 V.5. SANITgk, f O� h� �o a COSTA MESS. SAN, � /� D RR \/ V r y l \` "J j E DisTRiCT ... an Independent Specia(District Memorandum To: Board of Directors From: Debbie Bjornson Date: October 1, 2009 Subject: REFUND REQUEST FOR BOARD APPROVAL There are no refund requests for the month of September 2009. Debbie Bjornson Permit Processing Specialist Protecting our community's Health by providing solid waste and sewer collection services costamesasanitarydistrict.org Board of Directors Arlene Schafer Robert Ooten Gar Monahan Arthur Perry James Ferryinan Staff Robin B. Hangers Manager District Engineer (949) 631 -1731 Meeting Date Item Numb& 10126/09 V.6. Costa Mesa �Dstrict ... an Inbepenbent Special District October 1, 2009 Board of Directors Costa Mesa Sanitary District 628 W. 1.9a' Street Costa Mesa, CA 92627 -2716 SUBJECT: TRASH OCCUPANCY COUNT Dear Board of Directors: Thomas A. Fatah There has been an increase of 1 unit for the occupancy report for Assistant Manager solid waste collection as of October 1, 2009; therefore, the total occupancy count for October is 21,499. Joan Revak Board Secretary 0rain Manager (-Ie'7qf the District Alan R. Burns Legal Counsel Marcus D. Davis TreasurerlDirector of Finance Phone (949) 645 -8400 Fax (949) 650 -2253 Address 628 W. 19th Street Costa Mesa, CA 92627 -2716 r � LJ Is Printed on Recycled Paper Staff recommends the following: 1. The Board of Directors accepts the occupancy count as presented using 21,499 as the correct number of units. 2. The Board of Directors directs staff to prepare a warrant to Costa Mesa Disposal for October collection based on this occupancy report so long as the contractor fulfills the obligations of the agreement. Said payment in the amount of $196,831.94 to be ratified on the November 2009 warrant list. Sincerely, Dr4Oc2! Thomas A. Fauth Operations Manager cc: Costa Mesa Disposal Debbie Bjornson Permit Processing Specialist Protecting our communitN's bead) 6N provibing solid waste and sewer collection services. www.ems6ca.gov OCCUPANCY CHANGES SEPTEMBER, 2009 EXISTING A.P.N. No. ADDRESS STATUS CHANGE NEEDED CHANGED OCCUPANCY 439 - 293 -22 304 Salt Pond new service l unit using curbside Sep -09 Total for September 2001 0 0 9 WD10orted Spill Data OCCURRENCEOPORT SUMMARY 12/30/2008 Sanitary Sewer Overflow Occurrence Report Summar , CY2008 SSO EVENT ID Private District Est Total Spill Completely Event Line Line # Gallons Contained ? Uncontained Est # Private Gallons Spilled Uncontained Est # Public Gallons Spilled Date into Storm drain into Storm drain 1/2/2008 PRIVATE Pump Station Failure, 151 Kalmus Dr,.CopperTree Bus Park 80025 2,000 N 1600 1/20/2008 Sea Bluff PS Air Bubbler Failure- 30 Sea Terrace Lane 80575 113 N 113 1/28/2008 Roots Blocked Main Line CCM Cleaned Site 1939 Sanderlin Ctr 81341 20 Y 217/2008 FOG Blocked Main Line Siphon on Paularino 3012 -3036 Enterprise, 81171 55 N 5 2/26/2008 Debris & Roots Blocked Main Line 2040 President Place 81613 450 Y 3/18/2008 Grease blocked PRIVATE Lateral - Yardhouse - 1875A Newport Blvd 82152 2,100 N 1800 3/18/2008 Roots/Debris Blocked PRIVATE Lateral 700 W 16th St 82153 37 N 37 4/3/2008 President PS -SCE Transformer, 2034 Preside r// PI PS MH to Park 82546 360 Y 5/5/2008 PRIVATE Above Ground Clean Out Broken - AMTEK 960 W 16th St 83276 20 N 20 7/25/2008 Roots Blocked PRIVATE Lateral - Uncapped CO - 674 Park Drive 85433 20 N 10 7/26/2008 Grease /Debris Blocked PRIVATE Lateral 3400 Ave of Arts- Herita e 85463 100 N 10 8/22/2008 PRIVATE Pump Station Failure, 151 Kalmus or, Coppw Tree Bus Park, Repeat, 86141 85 Y 9/412008 Root- nebris - PRIVATE SSO - Uncapped CO - 1010 Valencia St 86477 1,050 N 52 10/24/2008 FOG & Rock Debris in Private Lateral - The Camp 2937 Bristol St 87699 1,275 N 75 12/23/2008 FOG Blocked Main Line Drop Manhole, 2752 San Juan Lane 89101 30 Y 12/26/2008 FOG Blocked Lateral Line - May Gardens - 1400 Bristol St; Repeat; 89158 690 Y 12/30/2008 Unknown Debris Blocked Main Line - 1895 Swan Circle 89253 10 Y KEY: GREASE 1 6 4 2 ROOTS 5 3 2 PUMP STN 2 2 OTHER 41 3 1 TOTALS 171 10 7 Total # Gallons 8,415 4,693 3,6041 118 Percentages 100.00% 55.77% 42.83% 1.40% 7/11/2009 Sanitary Sewer Overflow Occurrence Report Summary, CY2009 SSO EVENT ID _ Private District Est Total Spill Completely Event Line Line # Gallons Contained ? Uncontained Est # Private Gallons Spilled Uncontained Est # Public Gallons Spilled Date I into Storm drain Into Storm drain 1/11/2009 Irvine PS Failure/SW - SCADAlarm Did Not Call - 2149 Anniversary Lane 90244 100 N 100 1/16/2009 FOG Debris Blocked Main - Increased Hots pot -1 1mo; Bristol St & 55 Freeway: 90383 86 N 86 1/26/2009 FOG Blocked Main Line near 2831 Bristol St; Italian Restaurant Upstream, 90785 10 Y 1/29/2009 Irvine PS Failure /SW - SCADAIarm Did Not Call - 2149 Anniversary Lane 90922 50 Y 1/30/2009 PRIVATE Septic Tank Failed -Moon River Massage Parlor -2138 Newport Blvd; 90919 20 Y 3/31/2009 PRIVATE CO - Chicken Koop Restaurant - Sal. 91645 -6086 - 432 Hamilton Sc 92681 90 Y 4/21/2009 FOG blocked PRIVATE Lateral - Clean Out - FSE Strip Mall - 570 W Wilson St; 93618 10 Y 4/21/2009 Diaper & Debris blocked PRIVATE lateral - 327 West Wilson St 93619 510 N 510 7/11/2009 Paper Products blocked PRIVATE lateral - 3190 Harbor Blvd - Chevron Station 94946 300 N 20 KEY: GREASE 3 1 2 ROOTS i 1 PUMP STN 2 2 OTHER 31 3 TOTALS 91 5 1 4 Total # Gallons 1,1761 460 1 5301 186 Percentages 100.00% 1 39.12% 1 45.07% 1 15.82% XACMSD Doc uments \Priorities\Priorities - Occurrences 7 -11 -09 CMSD Staff: 949- 645 -8400 400/15/2009 1 of 1 N m A �3 Z C 3 • CR Transfer To: Joan Revak From: CR Transfer Inc. Jurisdiction: Costa Mesa Sanitary District (9) MonthNear: Sep -09 Recycling Report ** Note: This material includes food / small particulate and inert material. Recycle Tons Commodity Percentage Recycled Total Tonnage 3141.61 248.80 3390.41 Newspaper 7.88% 247.56 Cardboard 6.42% 201.60 Mixed Paper 5.13% 161.06 Glass 2.80% 87.95 PET 0.59% 18.46 HDPE 0.45% 14.12 Aluminum Cans 0.33% 10.50 Non - Ferrous Metal 0.44% 13.75 Tin /Metal 0.65% 20.27 Greenwaste 9.78% 307.28 Organic /Fines 12.67% 398.13 Wood 1.41% 44.16 Concrete /Asphalt 1.88% 59.00 Drywall 0.00% 0 Totals 50.41%1 1583.84 ** Note: This material includes food / small particulate and inert material. Meeting Date Item Numbe 10/26/09 V.6. County & TOTAL Newport Bch Total Tonnage 3141.61 248.80 3390.41 Recycled Tonnage 1583.84 126.45 1710.29 Landfill Tonnage 1557.77 122.35 1680.12 Meeting Date Item Numbe 10/26/09 V.6. CR Transfer To: Joan Revak From: CR Transfer Inc. Jurisdiction: Costa Mesa Sanitary District Santa Ana Heights (11) Month/Year: Sep -09 Recycling Report "' Note: This material includes food / small particulate and inert material. Total Tonnage 248.80 Recycled Tonnage 126.45 Landfill Tonnage 122.35 • C7 • Recycle Tons Commodity Percentage Recycled Newspaper 10.19% 25.34 Cardboard 6.65% 16.56 Mixed Paper 7.63% 18.98 Glass 3.30% 8.20 PET 0.78% 1.94 HDPE 0.44% 1.11 Aluminum Cans 0.51% 1.26 Non - Ferrous Metal 0.27% 0.68 Tin /Metal 0.96% 2.40 Greenwaste 1.30% 3.23 Or anic /Fines 11.67% 29.03 Wood 5.17% 12.87 Concrete/Asphalt 1.95% 4.85 Drywall 0.00% 0 Totals 50.81%1 126.45 "' Note: This material includes food / small particulate and inert material. Total Tonnage 248.80 Recycled Tonnage 126.45 Landfill Tonnage 122.35 • C7 • 1* 0 0' , City 3,103.26 2,626.28 3.251.11 3,188.64 3,223.37 3,214.41 3,412.72 3,171.31 3,141.61 County 156.02 146.33 169.10 203.31 189.65 205.66 248.54 142.31 248.80 City 1,564.51 1,324.02 1.639.04 1,607.55 1,625.06 1,620.53 1,720.52 1,598.79 17583.84 County 79.25 74.35 85.93 103.32 96.39 104.51 126.29 72.31 126.45 City 1,538.75 1,302.26 1,612.07 1,581.09 1,598.31 1,593.88 1,692.20 1,572.52 1,557.77 County 76.77 71.98 83.17 99.99 93.26 101.15 122.25 70.00 122.35 'A composite recycling percentage for City & County based on new characterization studies completed by CRT. Waste Diversion 20091jr 10/UM 0 0 0' " Total Tonnage 3,661.26 3,313.62 3,390.41 10,365.29 City 3.412,72 3.171.31 3,141.61 County 248,54 142,31 80 Recycled Tonnage 1,846.81 1,671.10 1,710.29 5,228.20 City 1.720.52 1,598.79 1.583.84 County 126.29 72.31 126.45 Landfilled Tonnage 1,814.45 1,642.52 1,680.12 5,137.09 City 1.692.20 1.572.52 1,557.77 County 122.25 70.00 122.35 "A composite recycling percentage for City & County based on new characterization studies completed by CRT. Waste Diversion FY-08/09/jr 10/12/09 I ICI V U I `,r I Meeting Date Item Numbe �® 1 10/26109 V.9. OVCORPO,RATED 0 86001448871 TO PAY BY CREDIT V/SAI CARD, PLEASE FILL IN INFORMATION ON BACK OF REMITTANCE INVOICE #: INVOICE DATE: 14488 10101109 BILL TO: COSTA MESA SANI DIST AREA 9 COSTA MESA SANI DIST AREA 9 P.O. BOX 1200 628 W 19TH ST COSTA MESA CA 92627 COSTA MESA CA 92627 09 CUSTOMER #:G PREVIOUS AMOUNT DUE PAYMENTS CURRENT CHARGES TOTAL DUE 165,605.82 165,605.82 164,054.86 164,054.86 Please detach here and return with your payment CHECK # -7 — — — — — ,� — — .. — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — —� — — — — CR TRANSFER, INC. 9/01/09 RESIDENTIAL WASTE 15 138.21 52.220 7,221.50 9/02/09 RESIDENTIAL WASTE 14 126.6 52.220 6,614.19 9/03/09 RESIDENTIAL WASTE 15 146.8 52.220 7,666.94 9/04/09 RESIDENTIAL WASTE 13 132.34 52.220 6,910.79 9/08/09 RESIDENTIAL WASTE 14 167.4 52.220 8,745.28 9/09/09 RESIDENTIAL WASTE 17 185.2 52.220 9,672.19 9/10/09 RESIDENTIAL WASTE 14 145.7, 52.220 7,612.11 11/09 RESIDENTIAL WASTE 15 17.18 S2 22,0 8,974.53 12/09 0(//14/09 RESIDENTIAL WASTE'14 151'.3 , 52 2 -10 7,901.9 RESIDENTIAL WASTE_ 16 153.0, 52 22':0 7,994.36 9/15/09 RESIDENTIAL WASTE 15 127.7 52.220 6,670.06 9/16/09 RESIDENTIAL,,WASTE 14 116.3E 52.220 6,077.36 9/17/09 R'S'II3TTIAL W352aE 15 136.6 52.220 7,134.82 9/18/09 ASTE 14 118.2S 52.220 6,177.10 9 /21 /09'ESDENTIAL:WASTE 16 163.64 52.220 8,545.28 9/22/09 RE IDENTIAL WASTE 16 147.11 52.220 7,682.08 9/23/09 RESIDENTIAL WAS -TE` 12 127.8 52.220 6,677.37 9/24/09 RESIDENTIAL WASTE 15 144.6C 52.220 7,551.01 9/25/09 RESIDENTIAL WASTE 14 128..8 52.220 6,726.98 9/28/09 RESIDENTIAL WASTE 16 165.1 52.220 8,622.57 9/29/09 RESIDENTIAL WA Tt 15 135.9 52.220 7,096.70 9/30/09 RESIDENTIAL !'W Tt 11 110.6 52.220 5,779.71 TOTALS 1 320 1 3141.61 IF YOU HAVE ANY QUESTIONS REGARDING ANY PART OF THIS INVOICE, PLEASE CALL: PREVIOUS AMOUNT DUE PAYMENTS CURRENT CHARGES TOTAL DUE [W65,605.82 fl 165,605.82 164,054.86 164 054.86 CUSTOMER #: 097 9 2 INVOICE # 14488 P.O. BOX 1200 OVERDUE AMOUNTS SUBJECT TO FINANCE CHARGE 164, 054.86 714) 826 -904`. INVOICE TOTAL 164054.86 ® Primed on Recycled Pap INVOICE 03500144893 BILL TO: COSTA MESA SANI DIST -SA HGT 628 W 19TH ST COSTA MESA CA 92627 MAIL PAYMENT TO: CR TRANSFER, INC. P. O. BOX 125 STANTON, CA 90680 -0125 TERMS: NET 10 DAYS TO PAY BY CREDIT ! ZI CARD. PLEASE FILL IN INFORMATION ON BACK OF REMITTANCE INVOICE #: INVOICE DATE: 14489 10/01/09 COSTA MESA SANI DIST -SA HGT P.O. BOX 1200 COSTA MESA CA 92627 CUSTOMER #: 09- 11 f PREVIOUS AMOUNT DUE PAYMENTS CURRENT CHARGES TOTAL DUE 7,431.43 E77 12,992.35 12,992.35 Please detach here and return with your payment CHECK # --- -- --- - - - - - -- ---- - - - - -- - - - - - - -- CR ER, INC. 9/01/09 RESIDENTIAL WASTE 1 9.3S 52.220 490.35 9/02/09 RESIDENTIAL WASTE 4 41.9E 52.220 2,191.15 9/09/09 RESIDENTIAL WASTE 1 5.5 52.220 290.87 9/10/09 RESIDENTIAL WASTE 4 44.9E 52.220 2,347.81 9/15/09 RESIDENTIAL WASTE 1 7.00 52.220 365.54 9/16/09 RESIDENTIAL WASTE 4 37.2 52.220 1,945.20 9/22/09 RESIDENTIAL WASTE 1 7.5 52.220 394.78 9/23/09 RESIDENTIAL WASTE 4 40.8 52.220 2,13 9/29/09 RESIDENTIAL WASTE 1 9.61 52.220 50W8 9/30/09 RESIDENTIAL WASTE 4 44.6 52.220 2,330.06 RECEIVED OCT 06" TOTALS 1 25 248.80 1 12 992.35 IF YOU HAVE ANY QUESTIONS REGARDING ANY PART OF THIS INVOICE, PLEASE CALL: ( 714) 826-904'. PREVIOUS AMOUNT DUE PAYMENTS CURRENT CHARGES TOTAL DUE INVOICE TOTAL 7,431.43 7,431.43 12 992.35 1299 CUSTOMER #: 09- 11 8 INVOICE # 14489 P.O. BOX 1200 OVERDUE AMOUNTS SUBJECT TO FINANCE CHARGE ®Prio�ed on Recycled Pap • Meeting Date Item Number 10/26/09 V. 10. CosTA ME-sA SANiTmky DisqRicT Memorandum To: Board of Directors Staff ... an Independent Specia(District From: Isidro Gallardo, Ordinance Enforcement Officer Date: October 8, 2009 Subject: Ordinance Enforcement Monthly Report, September — October 2009 BACKGROUND: The CMSD hired a replacement Ordinance Enforcement Officer (OEO) in September 2009 to replace retiring OEO Ron Shef. DISCUSSION: My hire date was effective September 21, 2009. 1 spent about two weeks, on the job training, with former Ordinance Enforcement Officer Ron Shef. During those two weeks was able to spend ample time on the field. I took the opportunity to prepare notices of violations, investigate and review complaints, conduct routine CR &R truck route inspections, learn trash collection regulations, and perform any further related work. I also worked closely with Operations Manager Thomas Fauth and will continue to do so, on a regular basis. Mr. Fauth spelled out effectual measures to help me perform the duties of my job. My short term priority has been to memorize the Costa Mesa Sanitary District Ordinance No. 37 and familiarizing myself with the City of Costa Mesa. The former will help me teach and instruct the public on ensuring compliance with ordinances and regulations set forth by the CMSD. In this short time, I observed a substantial amount of residents who fail to comply with one or more policies spelled out in Ordinance #37. The most common policy violated is residents failing to properly store their trash containers where they are not visible from the street on non - collection days. Upon teaching the offenders of proper storage and issuing a "first notice ", residents tend to become compliant. As mentioned earlier, I have routinely performed CR &R truck route inspections; it appears drivers are doing their job 99.5% of the time. Nevertheless I will continue to perform inspections to make sure superior customer service is given to the residents and to the CMSD. RECOMMENDATION: The CMSD Board of Directors accept this September- October 2009 OEO Report. Protecting our community's health by providing solid waste and sewer collection services. crosdcagov Meeting Date Item Numbe 10/26/09 V.11. COSTA 5YlESA SAN, 7a�'Dlsz�ICr PROJECT STATUS REPORT October 2009 Project 1112100 -101 West Side Pumping Station Abandonment Directors Ferryman and Ooten along with Manager /District Engineer Rob Hamers, Assistant Manager Tom Fauth and Inspector Paul Guzman met with OCSD General Manager Jim Ruth and executive engineering staff on March 29, 2007 to discuss OCSD's participation in the project. It was agreed that the two agencies would work together to determine an approximate project cost for a regional facility and then meet again to discuss the feasibility. The cost estimate has been prepared and is being considered by both agencies. The CMSD updated its costs of the local sewer lines and confirmed the ability to fund the projects. A letter was sent to OCSD requesting the regional facility become a formal OCSD project and the letter was favorably received. The project appears in OCSD's planning documents. Project 1112100 -129 Bristol Street Sewer The County of Orange plans on widening Irvine Avenue from Bristol Street to to University Drive, which will cause relocation of the CMSD Irvine Pumping Station, The District can upgrade the station to a level able to serve the redevelopment of the area. The upgrade alleviates the need for the Bristol Street Pump Station and the project can be reduced to construction of a new gravity sewer only. These findings were submitted to the Orange County Development Agency (OCDA) and as requested the Sanitary District prepared a new three party agreement reflecting these findings. The Sanitary District, the City of Newport Beach, and OCDA signed the agreement. The construction contract was awarded at the July 2009 regular meeting and construction is underway. Project 1112100 -159 Televising Sewer Lines Areas are televised as needed, particularly for the fats, oils, and grease (FOG) program. Project 1112100 -168 Irvine Pumping Station Relocation Construction of the pumping station is 100% complete although the adjacent parking lot asphalt paving, wall, and slope were damaged by the contractor during construction. Once the repair is resolved, the project will be completed. Project 1112100 -170 Prepare Emergency Response Plans for Pumping Stations The plans are complete and are being reviewed by CMSD Staff. Protectvff our comn=ty's health and the environment d y pmviAy solid waste and sewer colt' awn svvires. wuna.crosdeagov Project 1112100 -171 Irvine Pumping Station Force Main Rehabilitation -Phase I The Board of Directors awarded Phase I construction consisting of 450 linear feet at the June 2008 regular meeting. Construction is complete. 10 Project 1112100 -175 OCSD Cooperative Projects Grant - Televising CMSD Sewer Lines The televising was completed in March 2009 and delivery of the final CCTV reports occurred in late May 2009. The project report, along with a reimbursement request, was completed and delivered to OCSD on September 30, 2009. Project 1112100 -180 WDR Grease Control Program The project is continuing. Protect 1112100-182 Analysis of CCTV Results The project is continuing. Proiect 1112100-183 Svstem -Wide Sewer Repair The Board of Directors authorized the District Engineer to begin design of the second project under this program; the Bristol Street Sewer n/o Randolph, Project #183 -2. The sewer contains three sags and is a hot spot requiring increased maintenance by the CMSD field crews. Construction cannot begin until late 2009 when the City of Costa Mesa street cut moratorium is lifted. The Board also approved Project #183 -3, Maintenance Upgrade of SCADA System, at the May 2009 regular meeting. The SCADA improvements are underway. Proiect 1112100 -186 Sewer Lateral Assistance Program The project is continuing into its third fiscal year and is very popular with the residents in the District. Calcium has been identified in a number of sewer laterals. Revised program documents and reimbursement parameters are being included on the October 2009 regular meeting agenda for consideration by the Board of Directors. Project 1112100-187 New Corporate Yard at 174 W. Wilson Street The construction plans are approved and ready for permits. The contractor selection process has been tailored to finding an experienced contractor in LEED construction and was approved by the Board at the December 2008 regular meeting. Award of the construction contract occurred at the June 2009 regular meeting and the contract was re- awarded at the August 2009 regular meeting in order to resolve "substitution of subcontractors" issues. Construction began on September 24, 2009. • Protecting our c mm=ty's health and brie environment dy providing solid waste and sewer collection services. www.crosdca.gov Meeting Date Item Nurn 10/26109 V.12 ti • FZ_ECEIVEC) OCT a 5 coos HOWARD S. WRIGHT CONSTRUCTORS COSI�MESt+d,,10lSik i GENERAL CONITRACTORS 1901 Nancita Circle Placentia, CA 92870 INVOICE Costa Mesa Sanitary District 628 W. W)Wo -n Street IC1 1-4 Costa Mesa, CA . 92627 CMSD Corporate Yard New Bldg & Site Imp 174 W. Wilson Street Costa Mesa, CA 92627 Billing for work performed through Contract Amount C. O. Amount Total Contract Amount Work Completed To D�Se Less Retention n h Cj' /o Less Previously Billed TOTAL_ AMOUNT DUE Date, 10/1/2009 Invoice: 68519 -001 HSWCC Job #: 68519 September 30, 2009 2,161.546 V 0 2,161,546 ✓ 36,697 1,835 ✓� 34,862 ✓ 0 34.862 GM S� � 187 o IL R - 4A+41E�,zs 104/0 0 ADDITIONS AIA -PA'1T APP APPLICATION AND CERTIFICATE FOR PAYMENT PAGEONEOF PAGES TO OWNER: PROJECT: APPLICATION NO.: 68519-001 Distribution to: Costa Mesa Sanitary District CMSD Corporate Yard New Bldg & Site Imp PERIOD TO 09/30/09 x OWNER 628 W. Wilson Street 174 W. Wilson Street PROJECT q: 68519 O ARCHITECT Costa Mesa, CA 92627 Costa Mesa, CA 92627 X CONTRACTOR FROM CONTRACTOR: VIA DISTRICT ENGINEER CONTRACT DATE: 08/27/09 Howard S. Wright Constructors Robin Harriers 1901 Nancita Circle Costa Mesa Sanitary District Placentia, CA 92870 628 W. Wilson Costa Mesa, CA 92626 CONTRACTOR'S APPLICATION FOR PAYMENT The undersigned Contractor certifies that to the best of the Contractors knowledge, information and belief Application is made for payment, as shown below, in connection with the Contract. the Work covered by this Application for Payment has been completed in accordance with the Contract Continuation sheet, AIA Document G703, is attached. Documents, that all amounts have been paid by the Contractor for Work for which previous Certificates for Payment were issued and payments received from the Owner, and that current payments shown herein 1. ORIGINAL CONTRACT SUM 2,161,546 is now due. 2. Net change by Change Orders 3. CONTRACT SUM TO DATE (Line 1 +/- 2) 4, TOTAL COMPLETED & STORED TO DATE (Column G on G703) 5. RETAINAGE: a. 10 %, except Design r 0% 1,835 (Columns D + E on G703) b. % to Stored Material $ (Column E on G703) Total Retainage (Line 5a + 51b or Total in column I of G703) 6. TOTAL EARNED LESS RETAINAGE (Line 4 less Line 5 Total) 7. LESS PREVIOUS CERTIFICATES FOR PAYMENT (Line 6 from prior Certificate) 8, CURRENT PAYMENT DUE 9. BALANCE TO FINISH, INCLUDING RETAINAGE (Line 3 less Line 6) 2,126,684 0 CO TOR: 2,161,546 By: Darrin Dalton, Project Manager 36,697 State of: California 1,835 34,862 a 34,862 CHANGE ORDER SUMMARY ADDITIONS DEDUCTIONS Total changes approved in previous months by Owner $0.00 $0.00 Total approved this month $0.00 $0.00 TOTALS $0.00 $0.00 NET CHANGES by Change Order $0.00 Date: �— County of: Orange Subscribed and sworn to before me this 20-ok day of © .0' t Notary Public: My Commission ex r s: ARCHITECT'S CERTIFICATE OR PA In accordance with Contract Documents, based on on -site observations and the data comprising this application, the Architect certifies to the Owner that to the best of the Architest's knowledge, information and belief the Work has progressed as indicated, the quality of the Work is in accordance with the Contract Documents, and the Contractor is entitled to payment for the AMOUNT CERTIFIED. AMOUNT CERTIFIED $ (Attach explanation if amount certified differs from the amount applied for. Initial all figures on this Application and on the Continuation Sheet that are changed toconform to the amount certified.) ARCHITECT BY Date. This Certificate Is not negotiable. The AMOUNT CERTIFIED is payable only to the Contractor named herein. Issuance, payment and acceptance of payment are without prejudice to any rights of the Owner or Contractor under this Contract. Page 3 r, LISA A. HUIZEN AA ^� Y Commission # 1642261 z - California r < Notary Public Orange County Nly Ccgr�rn. Fxfpif °s Feb 2 7 , 2010 CONTINUATION SHEET APPLICATION NO: 68519 -001 CMSD Corporate Yard New Building & Site Improvements APPLICATION DATE: 10/1/09 SCHEDULE OF VALUES PERIOD TO: 9/30/09 ARCHITECT'S PROJECT NO: A B C D E F G H I J K L ITEM NO. DESCRIPTION SCHEDULED VALUE CHANGE ORDERS TO DATE REVISED VALUE WORK COMPLETED MATERIALS PRESENTLY STORED (NOT IN F or G) TOTAL COMPLETED AND STORED TO DATE (G +H) PERCENT COMPLETE (J /F) BALANCE TO FINISH (E -p RETAINAGE (10% of 1) _ _ FROM PREVIOUS APPLICATION _ THIS PERIOD 1 Automatic Sliding Gates 18,287 18,287 0 0 0 0% 18,287 0 2 Earthwork 30,772 30,772 10,000 0 10,000 32% 20,772 500 3 Erosion & Sediment Control 5,913 5,913 0 0 0 0% 5,913 0 4 Under round Utilities 70,893 70,893 0 0 0 0% 70,893 0 5 Pavement Markings 2,200 2,200 0 0 0 0% 2,200 0 6 Site Concrete 58,927 58,927 0 0 0 0% 58,927 0 7 Landscape & Irrigation 18,610 18,610 0 0 0 0% 18,610 0 8 Concrete & Rebar 92,344 92,344 0 0 0 0% 92,344 0 9 Block Masonry 183,535 183,535 0 0 0 0% 183,535 0 10 Structural Steel 56,103 56,103 0 0 0 0% 56,103 0 11 Ornamental Metals 17,900 17,900 0 01 0 0% 17,900 0 12 Rough Carpentry 118,800 118,800 0 0 0 0% 118,8001 0 13 Finish Carpentry 12,100 12,100 0 0 0 0% 12,100 0 14 Building Insulation 23,450 23,450 0 0 0 0% 23,450 0 15 Sheet Metal / Siding 129,410 129,410 0 0 0 0% 129,410 0 16 Membrane Roofing System 46,731 46,731 0 0 0 0% 46,731 0 17 Caulking & Sealants 2,901 2,901 01 0 0 0% 2,901 0 18 Doors & Frames 15,290 15,290 0 0 0 0% 15,290 0 19 Coiling Doors 8,390 8,390 0 0 0 0% 8,390 0 20 Sk li hts 18,000 18,000 0 0 0 0% 18,000 0 21 lAlunninum Entrances and Curtainwall 90,500 90,500 0 0 0 0% 90,500 0 22 Metal Studs and drywall 79,500 79,500 0 0 0 0% 79,500 0 23 Acoustical Ceilings 9,850 9,850 0 0 0 0% 9,850 0 24 Resilient Flooring/Tile 27,569 27,569 1 0 0 0 0% 27,569 0 26 Painting 15,300 15,300 0 0 0 0% 15,300 0 27 Si na e 13,000 13,000 0 0 0 0% 13,000 0 28 Metal Lockers 3,000 3,000 0 0 0 0% 3,000 0 29IFoiding Partitions 9,000 9,000 0 0 0 0% 9,000 0 30 Fire Extinguishers 300 300 0 0 0 0% 300 0 31 Toilet Accessories 2,236 2,236 01 0 0 0% 2,236 0 32 Residential Appliances 3,175 3,175 0 0 0 0% 3,175 0 33 Fire Protection 17,763 17,763 0 0 0 0% 17,763 0 34 Plumbing 81,995 81,995 0 0 0 0% 81,995 0 35 Fuel Tank 54,306 54,306 0 0 0 0% 54,306 0 361 HVAC 120,174 120,174 0 0 0 0% 120,174 0 37 Electrical 249,241 249,241 0 0 0 0% 249,241 0 38 Photovoltaic Panels 83,028 83,0281 0 0 0 0% 83,028 0 Subtotal 1,790,493 1,790,493 10,000 0 10,000 1% 1,780,493 500 39 General Requirements 52,883 52,883 7,000 0 7,000 13% 45,883 350 40 General Conditions 218,679 218,679 4,000 0 4,000 2% 214,679 200 41 Sub Bonds 7,912 7,912 01 0 0 0% 7,912 0 42 Builders Risk 1,200 1,200 01 0 01 0% 1,200 0 43 General Liability Insurance 23,818 23,818 4761 0 476 2% 23,342 24 68519 -001 AUG09.xlsx PAGE # 1 OF 8 A B C D E G H I J K " L ITEM NO. DESCRIPTION SCHEDULED VALUE CHANGE ORDERS TO DATE REVISED VALUE WORK COMPLETED MATERIALS PRESENTLY STORED (NOT IN F or G) TOTAL COMPLETED AND STORED TO DATE (G +H) PERCENT COMPLETE (J!F) BALANCE TO FINISH (E -1) RETAINAGE (10% of 1) FROM PREVIOUS APPLICATION _ THIS PERIOD 44 Overhead and Profit 52,388 52,388 1,048 0 1,048 2% 51,340 52 45 Performance and Payment Bond 14,173 14,173 14,173 0 14,173 100% 0 709 TOTAL CONTRACT SUM 2,161,546 0 2,161,546 1 36,697 0 36,697 2% 2,124,849 1,835 68519 -001 AUG09.xlsx PAGE # 2 OF 8 CONDITIONAL WAIVER AND RELEASE UPON PROGRESS PAYMENT Upon receipt by the undersigned of a check from Costa Mesa Sanitary District in the sum c $34,862 payable to Howard S. Wright Constructors, and when the check has been properly endorsed and has been paid by the bank upon which it is drawn, this document shall become effective to release any mechanic's lien, stop notice, or bond right the undersigned has on the job of: CMSD Corporate Yard New Bldg & Site Imp located at 174 W. Wilson Street Costa Mesa, CA 92627 to the following extent. This release covers a progress payment for labor, services, equipment or material furnished toCosta Mesa Sanitary District through September 30, 2009 only and does not cover any retentions retained before or after the release date; • extras furnished before the release date for which payment has not been received; extras or items furnished after the release date. Rights based upon work performed or items furnished under a written change order which has been fully executed by the parties prior to the release date are covered by this release unless specifically reserved by the claimant in this release. This release of any mechanic's lien, stop notice, or bond right shall not otherwise affect the contract rights, including rights between parties to the contract based upon a rescission, abandonment, or breach of contract, or the right of the undersigned to recover compensation for furnished labor, services, equipment or material covered by this release if that furnished labor, services, equipment or material was not compensated by the progress payment. Before any recipient of this document release on it, said party should verify evidence of payment to the undersigned. Date: /o z D Howard S. Wright Constructors By: Title: A,Zi &,-f- /�t v,�C.,C -,2 • '1 Meeting Date I Item Numbe 10/26/09 1 V.13. General Ledger Balance Sheet COSTA 9YE5A SA9V I`I'A X"ISTIICT Deferred Revenue an !independent Spscii d-Oistrict User: tgonzalez 20,978.55 Printed: 10/02/2009 - 3:07 P Period Ending 3 25,000.00 Fiscal Period 3, 2010 Description Amount Solid Waste Fund Assets Cash in Bank 2,861,418.72 Charges /Taxes Receivable 164,528.78 Total Assets 3,025,947.50 Liabilities Compensated Absences Payable 6,378.06 Deferred Revenue 14,600.49 Total Liabilities 20,978.55 Fund - Balance Reserved for Life Insurance 25,000.00 40 Reserve for Operating 807,000.00 Unreserved Undesignated RE 3,181,511.48 Total Fund - Balance 4,013,511.48 Retained Earnings: (1,008,542.53) Total Fund Balance and Retained Earnings: 3,004,968.95 Total Liabilities, Fund - Balance and Retained Earnings: 3,025,947.50 GL - Balance Sheet ( 10/02/2009 - 3:07 PM ) Page 1 Description Amount Liquid Waste Fund Reserved for Capital Outlay 1,294,514.00 Assets 1,895,805.00 Cash In Bank 5,422,290.86 Petty Cash/Change Funds 700.00 Accounts Receivable 415,699.38 Charges /Taxes Receivable 100,186.20 Land 77,964.00 Property Rights 4,025.00 Building & Structures 1,340,797.29 Subsurface Sewer Lines 26,632,870.05 Office Furniture & Equipment 299,853.45 Machinery & Equipment 618,203.35 Vehicles 216,313.81 Construction In Progress 345,941.74 Accumulated Deprec - Vehicles (76,757.25) Accumulated Deprec - Buildings (445,945.06) Accum Deprec - Subsurface Line (12,411,864.34) Accumulated Deprec - Office Eq (76,988.29) Accumulated Deprec - Equipment (324,613.55) Total Assets 22,138,676.64 Liabilities Compensated Absences Payable 51,759.11 Retention's Payable 122,086.72 PERS Medical 5,854.09 Life /AD &D Insurance 653.06 Long -Term Disability 310.6 Dental Insurance 530. Vision Insurance (146.80 Employee Insurance 1,050.05 Due to OCSD 3,628.45 Total Liabilities 185,726.32 Fund - Balance Reserved for Capital Outlay 1,294,514.00 Reserved for Sinking Fund 1,895,805.00 Reserved for Earthqke /Emergncy 1,000,000.00 Investment in Fixed Assets 16,199,800.20 Reserve for Operating 287,000.00 Unreserved Undesignated RE 1,926,420.27 Total Fund - Balance 22,603,539.47 it GL - Balance Sheet ( 10/02/2009 - 3:07 PM ) Page 2 • Description Amount Retained Earnings: (650,589.15) Total Fund Balance and Retained Earnings: 21,952,950.32 Total Liabilities, Fund - Balance and Retained Earnings: 22,138,676.64 GL - Balance Sheet ( 10/02/2009 - 3:07 PM ) Page 3 Description Amnm�t Sewer Construction Fund Assets Cash and Investments 100,000.00 Total Assets 100,000.00 Liabilities Deposits Payable 100,000.00 Total Liabilities 100,000.00 Retained Earnings: 0.00 Total Fund Balance and Retained Earnings: 0.00 Total Liabilities, Fund - Balance and Retained Earnings: 100,000.00 • GL - Balance Sheet ( 10/02/2009 - 3:07 PM ) Page 4 w Description Amount Facilities Revolving Fund doAssets Cash and Investments 2,061,567.99 Land 901,691.41 Construction In Progress 248,570.34 Total Assets 3,211,829.74 Fund - Balance Reserved for Capital Outlay 38,196.56 Investment in Fixed Assets 1,150,261.75 Secured Retained Earnings 2,056,526.07 Total Fund - Balance 3,244,984.38 Retained Earnings: (33,154.64) Total Fund Balance and Retained Earnings: 3,211,829.74 Total Liabilities, Fund - Balance and Retained Earnings: 3,21 1,829.74 r� GL - Balance Sheet ( 10/02/2009 - 3:07 PM ) Page 5 s • General Ledger • Revenue Analysis COSTA 9YESA SjWITXRT 1)ISTRICT ... an Independent Speciat Oistrict User: tgonzalez Printed: 10/02/2009 - 3:08 P Period 3, 2010 Account Number Description Budgeted Revenue Period Revenue YTD Revenue Uncollected Balance Percent Received 10 Solid Waste Fund Charges For Services 10,000.00 0.00 18,069.90 (8,069.90) 10- 000000 -3000 Charges for Services 3,000.00 0.00 1,050.62 1,949.38 35.02 10- 000000 -3001 Secured Property Tax 0.00 0.00 0.00 0.00 0.00 10- 000000 -3002 Unsecured Property Tax 0.00 4,748.61 4,748.61 (4,748.61) 0.00 10- 000000 -3003 Supplemental Property Tax 0.00 2.85 273.90 (273.90) 0.00 10- 000000 -3004 Homeowner Taxes 0.00 0.00 0.00 0.00 0.00 10- 000000 -3005 Misc- Delq/Penalty/PY Tx 0.00 1,500.72 2,481.92 (2,481.92) 0.00 10- 000000 -3006 Public Utility 0.00 0.00 0.00 0.00 0.00 10- 000000 -3007 Customer Refunds 0.00 0.00 0.00 0.00 0.00 10- 000000 -3100 Licenses & Permits 0.00 0.00 0.00 0.00 0.00 10- 000000 -3300 Investment Earnings 45,000.00 (317.06) 7,681.14 37,318.86 17.07 10-000000-3310 Fair Market Value Adjustment 0.00 0.00 (11,977.62) 11,977.62 0.00 10- 000000 -3400 From Other Agencies 0.00 0.00 0.00 0.00 0.00 10- 000000 -3405 Grants 0.00 5,007.16 8,262.24 (8,262.24) 0.00 1 0- 000000 -3510 Additional Container Charge 115,000.00 0.00 0.00 115,000.00 0.00 10- 000000 -3525 Other Charges for Services 0.00 0.00 0.00 0.00 0.00 10- 000000 -3600 Annual Charge 5,140,000.00 6,058.47 8,612.98 5,131,387.02 0.17 10- 000000 -3700 Contributions 25,000.00 0.00 25,855.00 (855.00) 103.42 10- 000000 -3725 Other Reimbursements 0.00 260.00 1,700.00 (1,700.00) 0.00 10 Totals: 5,328,000.00 17,260.75 48,688.79 5,279,311.21 0.91 20 Liquid Waste Fund 20- 000000 -3000 Charges For Services 10,000.00 0.00 18,069.90 (8,069.90) 180.70 20- 000000 -3007 Customer Refund 0.00 0.00 0.00 0.00 0.00 20- 000000 -3100 Sewer Permits 10,000.00 495.00 1,100.00 8,900.00 11.00 20- 000000 -3300 Investment Earnings 85,000.00 0.00 0.00 85,000.00 0.00 20- 000000 -3310 Fair Market Adjustment 0.00 0.00 (18,751.24) 18,751.24 0.00 20- 000000 -3400 From Other Agencies 1,147,125.00 0.00 534.50 1,146,590.50 0.05 r, 20- 000000 -3500 Permits /Inspection Fees 25,000.00 640.00 1,280.00 23,720.00 5.12 $' 20- 000000 -3505 OCSD Fees -CMSD Share 0.00 192.55 440.89 (440.89) 0.00 m 20- 000000 -3515 Sale of Maps & Publications 0.00 0.00 0.00 0.00 0.00 20- 000000 -3525 Other Charges for Services 0.00 0.00 0.00 0.00 0.00 A3 z GL - Revenue Analysis ( 10/02/2009 - 3:08 PM) Page 1 C 9 Account Number Description Budgeted Revenue Period Revenue VTD Revenue Uncollected Balance Percent Received 20- 000000 -3600 Annual Charge 4,994,000.00 2,318.05 3,244.36 4,990,755.64 0.06 20- 000000 -3700 Contributions 0.00 0.00 0.00 0.00 0.00 20- 000000 -3725 Other Reimbursements 0.00 500.00 500.00 (500.00) 0.00 20- 000000 -3995 Transfer In 0.00 0.00 0.00 0.00 0.00 20 Totals: 6,271,125.00 4,145.60 6,418.41 6,264,706.59 0.10 21 Sewer Construction Fund 21- 000000 -3300 Investment Earnings 0.00 0.00 0.00 0.00 0.00 21- 000000 -3310 Fair Market Value Adj 0.00 0.00 0.00 0.00 0.00 21 Totals: 0.00 0.00 0.00 0.00 0.00 30 Facilities Revolving Fund 30- 000000 -3210 Fixture Fees 0.00 765.00 3,172.50 (3,172.50) 0.00 30- 000000 -3220 Sewer Connection Fees 0.00 0.00 0.00 0.00 0.00 30- 000000 -3300 Investment Earnings 0.00 0.00 0.00 0.00 0.00 30- 000000 -3310 Fair Market Value Adjustment 0.00 0.00 (6,143.29) 6,143.29 0.00 30- 000000 -3340 Rental Revenue 0.00 0.00 0.00 0.00 0.00 30- 000000 -3525 Other Charges for Services 0.00 0.00 0.00 0.00 0.00 30- 000000 -3995 Transfer In 463,790.00 0.00 0.00 463,790.00 0.00 30 Totals: 463,790.00 765.00 (2,970.79) 466,760.79 -0.64 Report Totals: 22,171.35 52,136.41 12,010,778.59 0.43 12,062,915.00 GL - Reve>0nalysis ( 10/02/2009 - 3:08 PM ) 0 9 Page 2 General Ledger Expenses vs. Budget User: tgonzalez Printed: 10/02/2009 - 3:11 P Period 3, 2010 Account Number Description Budgeted Amount Period Amount COSTA A 9YE S-A ,S}WIT'ART 1OI,ST ICT an Indepondent Speciad ahswkt YTD Amount YTD Var Encumbered Amt Available % Available 10 Solid Waste Fund 10- 100000 Solid Administration E01 Salary & Benefits 10- 1000004001 Regular Salaries 88,900.00 6,796.39 17,199.35 71,700.65 0.00 71,700.65 80.65 10- 100000 -4002 Part-Time Salaries 40,500.00 1,509.41 4,856.19 35,643.81 0.00 35,643.81 88.00 10- 100000 -4003 Board Salaries 8,000.00 530.40 1,127.10 6,872.90 0.00 6,872.90 85.91 10- 100000 -4005 Overtime 4,700.00 262.23 427.63 4,272.37 0.00 4,272.37 90.90 10- 100000 -4040 Compensated Absences 1,600.00 0.00 0.00 1,600.00 0.00 1,600.00 100.00 10- 100000 -4100 Cafeteria Plan 11,600.00 918.85 2,462.52 9,137.48 0.00 9,137.48 78.77 10- 100000 -4105 Medicare - Employer 2,300.00 142.68 370.84 1,929.16 0.00 1,929.16 83.87 10-100000-4110 FICA - Employer 500.00 37.95 74.94 425.06 0.00 425.06 85.01 10-100000-4115 PERS - Employer 17,500.00 1,036.65 2,760.56 14,739.44 0.00 14,739.44 84.22 10- 100000 -4120 PERS - Employee 9,700.00 575.69 1,533.04 8,166.96 0.00 8,166.96 84.19 10- 1000004125 Deferred Medical - RHS 900.00 65.22 169.04 730.96 0.00 730.96 81.21 10- 100000 -4130 Benefits Admin Costs 300.00 25.38 136.77 163.23 0.00 163.23 54.41 10- 100000 -4135 Unemployment 0.00 0.00 0.00 0.00 0.00 0.00 0.00 10- 100000 -4140 Workers'Compensation 2,000.00 363.70 727.40 1,272.60 0.00 1,272.60 63.63 Salary & Benefits 188,500.00 12,264.55 31,845.38 156,654.62 0.00 156,654.62 83.10 E03 Professional Services 10- 100000 -4200 Professional Services 1,900.00 899.01 1,477.71 422.29 0.00 422.29 22.22 10- 100000 -4205 District Manager 26,000.00 3,074.75 13,616.75 12,383.25 0.00 12,383.25 47.62 10- 100000 -4210 Legal Services 33,500.00 2,920.44 6,929.60 26,570.40 0.00 26,570.40 79.31 10- 100000 -4220 Fiscal Services 35,890.00 2,150.40 2,850.40 33,039.60 0.00 33,039.60 92.05 10- 100000 -4225 Medical /Employment Services 100.00 0.00 0.00 100.00 0.00 100.00 100.00 10- 100000 -4300 Contract Services 4,900.00 0.00 208.69 4,691.31 0.00 4,691.31 95.74 10- 100000 -4320 Container Collection Costs 16,100.00 0.00 0.00 16,100.00 0.00 16,100.00 100.00 J 4 Professional Services 118,390.00 9,044.60 25,083.15 93,306.85 0.00 93,306.85 78.81 P `$ E05 Recycling & Disposal 10-100000-4310 Trash Hauler 2,362,000.00 196,822.78 590,248.62 1,771,751.38 0.00 1,771,751.38 75.01 10- 100000 -4315 Recycling/Disposal 2,158,000.00 173,037.25 364,203.70 1,793,796.30 0.00 1,793,796.30 83.12 z GL - Expenses vs Budget ( 10/02/2009 - 3:11 PM) Page 1 c a Account Number Description Budgeted Amount Period Amount YTD Amount YTD Var Encumbered Amt Available % Available E10 10- 100000 -4305 10- 100000 -4325 10- 100000 -4330 10- 100000 -4335 E15 10- 100000 -4400 10- 100000 -4405 10- 100000 -4410 10- 100000 -4420 10- 100000 -4425 E20 10- 100000 -4500 10- 100000 -4505 10- 100000 -4510 10- 100000 -4520 E25 10- 100000 -4550 E30 10- 100000 -4600 10- 1000004605 10- 100000 -4610 10- 100000 -4615 10- 100000 -4620 E40 Recycling & Disposal Other Contract Services County Collection Fee Election Costs Building Maintenance Equipment Maintenance Other Contract Services Materials & Supplies Office Supplies Multi M ed/B luepri nt/Copies/Sub Postage Public Info /Ed/Community Prom Small Tools /Equipment Materials & Supplies Professional Development Prof Membership /Dues Staff Development Travel /M eals /Lodging Mileage Reimbursement Professional Development Liability Insurance Liability Insurance Liability Insurance Utilities Telephone Cellular Service Gas - Building Water - Building Electric - Building Utilities Fixed Assets 4,JL0,UVU.1)0 JOY,6m).U.) YJ4,4JL.JL J,JOJ,J4 /A6 15,400.00 0.00 0.00 15,400.00 0.00 0.00 0.00 0.00 1,450.00 142.38 377.67 1.072.33 2,670.00 170.07 1,569.83 1,100.17 19,520.00 312.45 1,947.50 17,572.50 2,000.00 43.35 122.31 1,877.69 1,210.00 65.55 150.24 1,059.76 7,960.00 4.46 6,113.06 1,846.94 15,725.00 310.85 6,469.14 9,255.86 1,000.00 0.00 0.00 1.000.00 27,895.00 424.21 12,854.75 15,040.25 9,310.00 25.00 5,531.50 3,778.50 1,030.00 0.00 214.58 815.42 2,390.00 33.67 211.47 2,178.53 1.500.00 29.41 388.29 1,111.71 14,230.00 88.08 6,345.84 7,884.16 6,500.00 5,751.75 5,751.75 748.25 6,500.00 5,751.75 5,751.75 748.25 750.00 55.07 160.53 589.47 650.00 28.34 56.44 59156 75.00 1.43 2.84 72.16 200.00 26.25 26.25 173.75 900.00 92.28 191.06 708.94 2,575.00 203.37 437.12 2,137.88 0.00 3,565,547.68 0.00 15,400.00 0.00 0.00 0.00 1,072.33 ab. /4 0.00 0.00 0.00 3,414.92 J,414.7L 0.00 0.00 0.00 v.vv 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 1 /."a. 10 1,877.69 1,059.76 1,846.94 5,840.94 1 I,OL J.JJ 3,778.50 815.42 2,178.53 1,111.71 7,884.16 /46.LJ 589.47 593.56 72.16 173.75 L,IJ /.66 78.88 100.00 0.00 73.95 37.88 89.56 93.88 87.58 23.20 37.14 100.00 41.67 40.58 79.16 91.15 74.11 55.40 11.51 11.51 78.59 91.31 96.21 86.87 78.77 83.02 GL - Expele s Budget( 10/02/2009 - 3:11 PM) Page 2 GL - Expenses vs Budget ( 10/02/2009 - 3:11 PM ) Page 3 Period Ant YTD Amount YTD Var Encumbered Amt Availabo,10 Available Accountqkber Description Budgeted Amount 10- 100000 -4700 Depreciation 0.00 0.00 0.00 0.00 0.00 0.00 0.00 10- 100000 -4750 Gain /Loss Disposal of Asset 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Fixed Assets 0.00 0.00 0.00 0.00 0.00 0.00 0.00 E45 Debt Service 10- 1000004800 Principal Payment 0.00 0.00 0.00 0.00 0.00 0.00 0.00 10- 1000001850 Interest Payment 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Debt Service 0.00 0.00 0.00 0.00 0.00 0.00 0.00 E50 Other Financing Uses 10- 1000004900 Other Financing Uses 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Other Financing Uses 0.00 0.00 0.00 0.00 0.00 0.00 0.00 E55 Non Operating - Other 10- 100000 -4950 Non- Operating Expense 0.00 0.00 0.00 0.00 0.00 0.00 0.00 10- 100000 -4990 Contingency 125,000.00 0.00 0.00 125,000.00 0.00 125,000.00 100.00 Non Operating - Other 125,000.00 0.00 0.00 125,000.00 0.00 125,000.00 100.00 10- 100000 Totals: 5,022,610.00 397,949.04 1,038,717.81 3,983,892.19 3,503.66 3,980,388.53 79.24 10- 100001 Sharps Program E60 Special Programs 10- 100001 -4300 Sharps Program 24,000.00 3,810.24 9,539.68 14,460.32 0.00 14,460.32 60.25 Special Programs 24,000.00 3,810.24 9,539.68 14,460.32 0.00 14,460.32 60.25 10- 100001 Totals: 24,000.00 3,810.24 9,539.68 14,460.32 0.00 14,460.32 60.25 10- 100002 Household Hazardous Waste E60 Special Programs 10- 100002 -4300 Household Hazardous Waste 25,000.00 4,043.06 8,973.83 16,026.17 0.00 16,026.17 64.10 Special Programs 25,000.00 4,043.06 8,973.83 16,026.17 0.00 16,026.17 64.10 GL - Expenses vs Budget ( 10/02/2009 - 3:11 PM ) Page 3 Account Number Description Budgeted Amount Period Amount YTD Amount YTD Var Encumbered Amt Available % Available 10- 100002 Totals: 25,000.00 8,973.83 16,026.17 0.00 16,026.17 64.10 4,043.06 10- 100003 Telephone Book Recycling E60 Special Programs 10- 100003 -4420 Telephone Bk Recycling Progra 17,000.00 0.00 0.00 17,000.00 0.00 17,000.00 100.00 Special Programs 17,000.00 0.00 0.00 17,000.00 0.00 17,000.00 100.00 10- 100003 Totals: 17,000.00 0.00 0.00 17,000.00 0.00 17,000.00 100.00 10- 100004 Large Item Pick -up E60 Special Programs 10-100004-4310 Anti- scavenging 5,000.00 0.00 0.00 5,000.00 0.00 5,000.00 100.00 Special Programs 5,000.00 0.00 0.00 5,000.00 0.00 5,000.00 100.00 10- 100004 Totals: 5,000.00 0.00 0.00 5,000.00 0.00 5,000.00 100.00 10- 100005 Used Tire Roundup E60 Special Programs 10- 100005 -4300 Used Tire Roundup 1,200.00 0.00 0.00 1,200.00 0.00 1,200.00 100.00 Special Programs 1,200.00 0.00 0.00 1.200.00 0.00 1,200.00 100.00 10- 100005 Totals: 1,200.00 0.00 0.00 1,200.00 0.00 1,200.00 100.00 10- 100008 Educational Tours E60 Special Programs 10- 100008 -4420 Educational Tours 2,500.00 0.00 0.00 2,500.00 0.00 2,500.00 100.00 Special Programs 2,500.00 0.00 0.00 2,500.00 0.00 2,500.00 100.00 10- 100008 Totals: 2,500.00 0.00 0.00 2,500.00 0.00 2,500.00 100.00 GL - Expe* Budget ( 10/02/2009 - 3:11 PM) Page 4 I , Account Ober Description Budgeted Amount Period Ant YTD Amount YTD Var Encumbered Amt Availab0a Available GL - Expenses vs Budget ( 10/02/2009 - 3:11 PM ) Page 5 10 Totals: 5,097,310.00 405,802.34 1,057,231.32 4,040,078.68 3,503.66 4,036,575.02 79.19 20 Liquid Waste Fund 20- 200000 Liquid Administration E01 Salary & Benefits 20- 200000 -4001 Regular Salaries 470,900.00 35,435.19 88,983.78 381,916.22 0.00 381,916.22 81.10 20- 200000 -4002 Part -Time Salaries 4,500.00 894.38 1,266.25 3,233.75 0.00 3,233.75 71.86 20- 200000 -4003 Board Salaries 71,700.00 4,773.60 10,143.90 61,556.10 0.00 61,556.10 85.85 20- 200000 -4005 Overtime 30,900.00 2,360.10 3,848.78 27,051.22 0.00 27,051.22 87.54 20- 200000 -4040 Compensated Absences 8,000.00 0.00 0.00 8,000.00 0.00 8,000.00 100.00 20- 200000 -4100 Cafeteria Plan 65,200.00 5,073.65 13,821.10 51,378.90 0.00 51,378.90 78.80 20- 2000004105 Medicare - Employer 9,200.00 677.53 1,640.49 7,559.51 0.00 7,559.51 82.16 20- 2000004110 FICA - Employer 4,500.00 341.59 674.55 3,825.45 0.00 3,825.45 85.01 20-200000-4115 PERS - Employer 64,200.00 5,087.97 12,811.19 51,388.81 0.00 51,388.81 80.04 20- 2000004120 PERS - Employee 35,700.00 2,491.58 6,265.45 29,434.55 0.00 29,434.55 82.45 20- 2000004125 Deferred Medical - RHS 4,800.00 337.95 871.40 3,928.60 0.00 3,928.60 81.84 20- 2000004130 Benefits Admin Costs 1,900.00 228.16 1,230.56 669.44 0.00 669.44 35.23 20- 2000004135 Unemployment 0.00 0.00 0.00 0.00 0.00 0.00 0.00 20- 200000 -4140 Workers' Compensation 4,000.00 691.03 1,382.06 2,617.94 0.00 2,617.94 65.44 Salary & Benefits 775,500.00 58,392.73 142,939.51 632,560.49 0.00 632,560.49 81.56 E03 Professional Services 20- 200000 -4200 Professional Services 27,100.00 8,090.97 13,299.27 13,800.73 0.00 13,800,73 50.92 20- 2000004205 District Manager 51,000.00 5,710.25 25,288.25 25,711.75 0.00 25,711.75 50.41 20- 200000 -4210 Legal Services 80,000.00 12,102.56 24,817.80 55,182.20 0.00 55,182.20 68.97 20- 200000 -4215 Engineering/Architectual Sery 18,000.00 7,624.25 15,007.25 2,992.75 0.00 2,992.75 16.62 20- 200000 -4216 Plan Ck/Inspection- Inside 150,000.00 9,380.75 16,345.75 133,654.25 0.00 133,654.25 89.10 20- 2000004217 Plan Ck/Inspection- Outside 10,000.00 692.75 4,207.00 5,793.00 0.00 5,793.00 57.93 20- 200000 -4218 Plan Ck/Inspection -Swr Lateral 40,000.00 4,108.50 7,509.75 32,490.25 0.00 32,490.25 81.22 20- 2000004220 Fiscal Services 66,580.00 3,993.60 5,293.60 61,286.40 0.00 61,286.40 92.04 20- 2000004225 Medical/Employment Services 500.00 0.00 0.00 500.00 0.00 500.00 100.00 20- 200000 -4300 Contract Services 11,100.00 634.25 1,175.31 9,924.69 0.00 9,924.69 89.41 Professional Services 454,280.00 52,337.88 112,943.98 341,336.02 0.00 341,336.02 75.13 E 10 Other Contract Services 20- 2000004305 County Collection Fee 15,000.00 0.00 0.00 15,000.00 0.00 15,000.00 100.00 20- 2000004325 Election Costs 0.00 0.00 0.00 0.00 0.00 0.00 0.00 20- 200000 -4330 Building Maintenance 13,050.00 1,281.33 3,398.84 9,651.16 0.00 9,651.16 73.95 20- 200000 -4335 Equipment Maintenance 24,030.00 1,530.56 14,128.02 9,901.98 798.66 9,103.32 37.88 Other Contract Services 52,080.00 2,811.89 17,526.86 34,553.14 798.66 33,754.48 64.81 GL - Expenses vs Budget ( 10/02/2009 - 3:11 PM ) Page 5 Account Number Description Budgeted Amount Period Amount YTD Amount YTD Var Encumbered Amt Available % Available E15 Materials & Supplies 20- 2000004400 Office Supplies 16,000.00 390.05 1,100.80 14,899.20 0.00 14,899.20 93.12 20- 200000 -4405 MultiMed /Blueprints /Copies /Su 5,840.00 189.51 1,391.44 4,448.56 0.00 4,448.56 76.17 20- 200000 -4410 Postage 15,640.00 14.12 1,036.44 14,603.56 0.00 14,603.56 93.37 20- 200000 -4420 Public Info /Ed/Community Prom 18,375.00 60.85 748.13 17,626.87 0.00 17,626.87 95.92 20- 200000 -4425 Small Tools /Equipment 2,000.00 0.00 0.00 2,000.00 0.00 2,000.00 100.00 Materials & Supplies 57,855.00 654.53 4,276.81 53,578.19 0.00 53,578.19 92.60 E20 Professional Development 20- 2000004500 Prof Membership /Dues 36,360.00 25.00 9,816.76 26,543.24 0.00 26,543.24 73.00 20- 200000 -4505 Staff Development 9,270.00 50.00 1,441.14 7,828.86 0.00 7,828.86 84.45 20- 200000 -4510 Travel /Meals /Lodging 36,110.00 2,092.17 4,542.30 31,567.70 0.00 31,567.70 87.42 20- 2000004520 Mileage Reimbursement 250.00 56.59 96.46 153.54 0.00 153.54 61.41 Professional Development 81,990.00 2,223.76 15,896.66 66,093.34 0.00 66,093.34 80.61 E25 Liability Insurance 20- 200000 -4550 Liability Insurance 56,000.00 49,401.13 49,401.13 6,598.87 0.00 6,598.87 11.78 Liability Insurance 56,000.00 49,401.13 49,401.13 6,598.87 0.00 6,598.87 1138 E30 Utilities 20- 2000004600 Telephone 6,500.00 495.63 1,444.87 5,055.13 0.00 5,055.13 77.77 20- 200000 -4605 Cellular Service 9,500.00 484.75 938.67 8,561.33 0.00 8,561.33 90.11 20- 200000 -4610 Gas - Building 500.00 12.86 25.59 474.41 0.00 474.41 94.88 20- 200000 -4615 Water - Building 2,000.00 236.25 236.25 1,763.75 0.00 1,763.75 88.18 20- 200000 -4620 Electric - Building 7,000.00 830.49 1,719.56 5,280.44 0.00 5,280.44 75.43 Utilities 25,500.00 2,059.98 4,364.94 21,135.06 0.00 21,135.06 82.88 E40 Fixed Assets 20- 200000 -4700 Depreciation 0.00 0.00 0.00 0.00 0.00 0.00 0.00 20- 200000 -4750 G/L On Disposal of Fixed Asset 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Fixed Assets 0.00 0.00 0.00 0.00 0.00 0.00 0.00 E50 Other Financing Uses 20- 200000 -4900 Other Financing Uses 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Other Financing Uses 0.00 0.00 0.00 0.00 0.00 0.00 0.00 E55 Non Operating - Other GL - Expe* Budget( 10/02/2009 - 3:11 PM) Page 6 Account Ober Budgeted Amount Period Ant YTD Amount YTD Var Encumbered Amt Availab *. Available Description 20- 200000 -4950 Non Operating Expense 0.00 0.00 0.00 0.00 0.00 0.00 0.00 20- 200000 -4990 Contingency 0.00 0.00 0.00 0.00 0.00 0.00 0.00 20- 200000 -4995 Transfer Out 463,790.00 0.00 0.00 463,790.00 0.00 463,790.00 100.00 Non Operating - Other 463,790.00 0.00 0.00 463,790.00 0.00 463,790.00 100.00 20- 200000 Totals: 1,966,995.00 167,881.90 347,349.89 1,619,645.11 798.66 1,618,846.45 82.30 20- 200001 Sewer Maint E25 Liability Insurance 20- 200001 -4550 Swr Liability Insurance 10,000.00 8,755.44 8,755.44 1,244.56 0.00 1,244.56 12.44 Liability Insurance 10,000.00 8,755.44 8,755.44 1,244.56 0.00 1,244.56 12.44 E41 Sewer Maint - Salary/Benefit 20- 200001 -4001 Swr Maint - Regular Salaries 187,600.00 15,094.96 38,63188 148,967.12 0.00 148,967.12 79.40 20- 200001 -4002 Swr Maint - PT Salaries 0.00 0.00 0.00 0.00 0.00 0.00 0.00 20- 200001 -4005 Swr Maint - Overtime 20,300.00 1,338.54 1,457.64 18,842.36 0.00 18,842.36 92.82 20- 200001 -4040 Compensated Absences 3,700.00 0.00 0.00 3,700.00 0.00 3,700.00 100.00 20- 200001 -4100 Swr Maint - Cafeteria Plan 28,800.00 2,397.00 6,399.99 22,400.01 0.00 22,400.01 77.77 20- 200001 -4105 Swr Maint - Medicare ER 3,300.00 249.40 609.87 2,690.13 0.00 2,690.13 81.51 20- 200001 -4115 Swr Maint - PERS ER 25,300.00 1,970.04 5,260.01 20,039.99 0.00 20,039.99 79.20 20- 200001 -4120 Swr Maint - PERS EE 14,100.00 986.64 2,634.33 11,465.67 0.00 11,465.67 81.31 20-200001-4125 Swr Maint - Def Medical RHS 1,900.00 140.96 376.36 1,523.64 0.00 1,523.64 80.19 20- 200001 -4130 Benefit Administration 500.00 23.48 62.69 437.31 0.00 437.31 87.46 20-200001-4135 Swr Maint - Unemployment 0.00 0.00 0.00 0.00 0.00 0.00 0.00 20- 200001 -4140 Swr Maint - Workers Comp 14,700.00 2,582.27 5,164.54 9,535.46 0.00 9,535.46 64.86 Sewer Maint - Salary/Benefit 300,200.00 24,783.29 60,598.31 239,601.69 0.00 239,601.69 79.81 E42 Sewer Maint Operations 20- 200001 -4300 Sewer Maint- Claims 0.00 0.00 0.00 0.00 0.00 0.00 0.00 20- 200001 -4305 Sewer Maint -Pump Stn Contract 100,000.00 928.00 4,232,12 95,767.88 0.00 95,767.88 95.76 20- 200001 -4320 Sewer Maint -Sewer Line Maint 275,000.00 0.00 0.00 275,000.00 0.00 275,000.00 100.00 20- 200001 -4335 Sewer Maint - Equipment Maint 75,000.00 2,486.28 10,755.27 64,244.73 0.00 64,244.73 85.66 20- 200001 -4350 Sewer Maint - Property Lease 0.00 0.00 0.00 0.00 0.00 0.00 0.00 20-200001-4359 Sewer Maint -Sewer Line Tele 25,000.00 0.00 0.00 25,000.00 0.00 25,000.00 100.00 20- 200001 -4380 Sewer Maint -FOG Ping Contract 100,000.00 10,533.65 10,533.65 89,466.35 0.00 89,466.35 89.46 20- 200001 -4405 Sewer Maint- MultiMed/Blueprin 0.00 0.00 0.00 0.00 0.00 0.00 0.00 20- 2000014425 Sewer Maint -Small Tools/Eq 40,000.00 50.86 1,584.67 38,415.33 0.00 38,415.33 96.03 20- 200001 -4430 Sewer Maint-Material/Supplies 40,000.00 1,651.36 4,957.88 35,042.12 0.00 35,042.12 87.60 20- 200001 -4505 Sewer Maint -Staff Development 5,400.00 0.00 0.00 5,400.00 0.00 5,400.00 100.00 20- 2000014510 Sewer Maint- Travel/Meals 500.00 0.00 0.00 500.00 0.00 500.00 100.00 20- 2000014625 Sewer Maint- Water Pumps 4,000.00 95.00 180.37 3,819.63 0.00 3,819.63 95.49 GL - Expenses vs Budget ( 10/02/2009 - 3:11 PM ) Page 7 Account Number Description Budgeted Amount Period Amount YTD Amount YTD Var Encumbered Amt Available % Available 20- 200001 -4630 Sewer Maint- Electric Pumps 98,000.00 7,686.60 15,240.44 82,759.56 0.00 82,759.56 84.44 Sewer Maint Operations 762,900.00 23,431.75 47,484.40 715,415.60 0.00 715,415.60 93.77 E65 Capital Improvement Program 20- 200001 -4995 Capital Outlay 0.00 0.00 0.00 0.00 15,281.79 (15,281.79) 0.00 Capital Improvement Program 0.00 0.00 0.00 0.00 15,281.79 (15,281.79) 0.00 20- 200001 Totals: 1,073,100.00 56,970.48 116,838.15 956,261.85 15,281.79 940,980.06 87.68 20- 200100 Capital Outlay E65 Capital Improvement Program 20- 200100 -4995 Capital Outlay 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Capital Improvement Program 0.00 0.00 0.00 0.00 0.00 0.00 0.00 20- 200100 Totals: 0.00 0.00 0.00 0.00 0.00 0.00 0.00 20- 200429 Bristol Pump Station E65 Capital Improvement Program 20- 200429 -4300 Bristol St Pump - Contract Labor 1,147,125.00 29,625.00 30,647.00 1,116,478.00 0.00 1,116,478.00 97.32 Capital Improvement Program 1,147,125.00 29,625.00 30,647.00 1,116,478.00 0.00 1,116,478.00 97.32 20- 200429 Totals: 1,147,125.00 29,625.00 30,647.00 1,116,478.00 0.00 1,116,478.00 97.32 20- 200449 Sinking Fd /Future Sewer Lines E65 Capital Improvement Program 20- 200449 -4300 Sinking Fund #149 /Swr -Contr Sv 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Capital Improvement Program 0.00 0.00 0.00 0.00 0.00 0.00 0.00 20- 200449 Totals: 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Page 8 GL - Expe*1 Budget ( 10/02/2009 - 3:11 PM) � � Account qkber Description Budgeted Amount Period Ant YTD Amount YTD Var Encumbered Amt Availato Available 20- 200456 Earthquake/Major Emer Swr Rep E65 Capital Improvement Program 20- 200456 -4300 Earthquake /Emergency -Contr Sv 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Capital Improvement Program 0.00 0.00 0.00 0.00 0.00 0.00 0.00 20- 200456 Totals: 0.00 0.00 0.00 0.00 0.00 0.00 0.00 20- 200459 Televising Swr Lines E65 Capital Improvement Program 20- 2004594300 Televising Swr#159 -Contr Svc 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Capital Improvement Program 0.00 0.00 0.00 0.00 0.00 0.00 0.00 20- 200459 Totals: 0.00 0.00 0.00 0.00 0.00 0.00 0.00 20- 200464 Misc. Swr Work/Manhole Adj. E65 Capital Improvement Program 20- 2004644300 Misc Swr Wk #164 -Cont Svc 279,600.00 619.88 25,911.25 253,688.75 37,208.92 216,479.83 77.42 Capital Improvement Program 279,600.00 619.88 25,911.25 253,688.75 37,208.92 216,479.83 77.42 20- 200464 Totals: 279,600.00 619.88 25,911.25 253,688.75 37,208.92 216,479.83 77.42 20- 200468 Tustin Pump Sm Remodel E65 Capital Improvement Program 20- 2004684300 Irvine/Tustin Pump Sm #168 -Con 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Capital Improvement Program 0.00 0.00 0.00 0.00 0.00 0.00 0.00 20- 200468 Totals: 0.00 0.00 0.00 0.00 0.00 0.00 0.00 20- 200470 Emerg Response Plan Pump Stn E65 Capital Improvement Program 20- 200470 -4300 Emerg Pump Plan -Contr Svc 0.00 0.00 5,080.00 (5,080.00) 0.00 (5,080.00) 0.00 GL - Expenses vs Budget ( 10/02/2009 - 3:11 PM ) Page 9 Account Number Description Budgeted Amount Period Amount YTD Amount YTD Var Encumbered Amt Available % Available Capital Improvement Program 0.00 5,080.00 (5,080.00) 0.00 (5,080.00) 0.00 0.00 20- 200470 Totals: 0.00 0.00 5,080.00 (5,080.00) 0.00 (5,080.00) 0.00 20- 200471 Irvine PS Free Main #171 E65 Capital Improvement Program 20- 200471 -4300 Irvine PS Free Main# 171 -Contr 440,000.00 0.00 0.00 440,000.00 0.00 440,000.00 100.00 Capital Improvement Program 440,000.00 0.00 0.00 440,000.00 0.00 440,000.00 100.00 20- 200471 Totals: 440,000.00 0.00 0.00 440,000.00 0.00 440,000.00 100.00 20- 200575 OCSD Grant E65 Capital Improvement Program 20-200575-4215 OCSD Grant # 175 - Eng Svc 0.00 0.00 0.00 0.00 0.00 0.00 0.00 20- 200575 -4300 OCSD Grant #175 - Cont Svc 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Capital Improvement Program 0.00 0.00 0.00 0.00 0.00 0.00 0.00 20- 200575 Totals: 0.00 0.00 0.00 0.00 0.00 0.00 0.00 20- 200601 Westside Abandonment #101 E65 Capital Improvement Program 20- 200601 -4300 Westside Aband #101 -Cont Svc 250,000.00 0.00 0.00 250,000.00 0.00 250,000.00 100.00 Capital Improvement Program 250,000.00 0.00 0.00 250,000.00 0.00 250,000.00 100.00 20- 200601 Totals: 250,000.00 0.00 0.00 250,000.00 0.00 250,000.00 100.00 20- 200676 WDR Phase III #176 E65 Capital Improvement Program 20- 200676 -4300 WDR Ph Ill #176 - Contr Svc 0.00 0.00 0.00 0.00 0.00 0.00 0.00 GL - Exp*s Budget( 10/02/2009 - 3:11 PM) Page 10 Account Ober r Description Budgeted Amount Period Ant YTD Amount YTD Var Encumbered Amt AvailabO /o Available Capital Improvement Program 0.00 0.00 0.00 0.00 0.00 0.00 0.00 20- 200676 Totals: 0.00 0.00 0.00 0.00 0.00 0.00 0.00 20- 200677 Capital Facility Aq #177 E65 Capital Improvement Program 20- 200677 -4300 Capital Fac Aq #177 -Contr Svc 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Capital Improvement Program 0.00 0.00 0.00 0.00 0.00 0.00 0.00 20- 200677 Totals: 0.00 0.00 0.00 0.00 0.00 0.00 0.00 20- 200678 Replace Sewer Bypass #178 E65 Capital Improvement Program 20- 2006784300 Rep Swr Bypass #178 -Contr Svc 75,000.00 0.00 0.00 75,000.00 0.00 75,000.00 100.00 Capital Improvement Program 75,000.00 0.00 0.00 75,000.00 0.00 75,000.00 100.00 20- 200678 Totals: 75,000.00 0.00 0.00 75,000.00 0.00 75,000.00 100.00 20- 200679 Building/Grounds Fund # 179 E65 Capital Improvement Program 20- 200679 -4300 Bld/Grds Fund #179 -Contr Svc 0.00 1,412.66 1,412.66 (1,412.66) 0.00 (1,412.66) 0.00 Capital Improvement Program 0.00 1,412.66 1,412.66 (1,412.66) 0.00 (1,412.66) 0.00 20- 200679 Totals: 0.00 1,412.66 1,412.66 (1,412.66) 0.00 (1,412.66) 0.00 20- 200780 Fog #180 E65 Capital Improvement Program 20- 200780 -4300 Fog Program #180 - Contract Svc 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Capital Improvement Program 0.00 0.00 0.00 0.00 0.00 0.00 0.00 GL - Expenses vs Budget ( 10/02/2009 - 3:11 PM ) Page 11 Account Number Description Budgeted Amount Period Amount YTD Amount YTD Var Encumbered Amt Available % Available 0.00 0.00 20- 200780 Totals: 0.00 0.00 0.00 0.00 20- 200781 Newp /19th Swr #181 0.00 0.00 0.00 (33,782.26) 0.00 E65 Capital Improvement Program 0.00 91.99 0.00 0.00 0.00 643,929.30 643,929.30 110,084.35 91.99 91.99 73.39 20-200781-4300 Newp /19th Swr #181 Contr Svc 0.00 0.00 0.00 0.00 Capital Improvement Program 0.00 0.00 0.00 0.00 20- 200781 Totals: 0.00 0.00 0.00 0.00 20- 200882 Analysis of CCTV Results #182 E65 Capital Improvement Program 20- 200882 -4300 Analysis of CCTV Results #182 0.00 15,294.76 33,782.26 (33,782.26) Capital Improvement Program 0.00 15,294.76 33,782.26 (33,782.26) 20- 200882 Totals: 0.00 15,294.76 33,782 26 (33,782.26) 20- 200883 System Wide Repair Prog #183 E65 Capital Improvement Program 20- 200883 -4300 Systm Wide Repair Program #18 700,000.00 56,070.70 56,070.70 643,929.30 Capital Improvement Program 700,000.00 56,070.70 56,070.70 643,929.30 20- 200883 Totals: 700,000.00 56,070.70 56,070.70 643,929.30 20- 200886 Sewer Lateral Program # 186 E65 Capital Improvement Program 20- 200886 -4300 Sewer Lateral Program #186 150,000.00 19,545.23 39,915.65 110,084.35 Capital Improvement Program 150,000.00 19,545.23 39,915.65 110,084.35 20- 200886 Totals: 150,000.00 19,545.23 39,915.65 110,084.35 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 (33,782.26) 0.00 0.00 0.00 (33,782.26) 0.00 0.00 0.00 (33,782.26) 643,929.30 0.00 91.99 0.00 0.00 0.00 643,929.30 643,929.30 110,084.35 91.99 91.99 73.39 0.00 110,084.35 73.39 0.00 110,084.35 73.39 GL - Expe* Budget( 10/02/2009 - 3:11 PM) Page 12 Account Ober Description Budgeted Amount Period AW YTD Amount YTD Var Encumbered Amt Availabl/o Available 20- 200888 GIS System #188 E65 Capital Improvement Program 20- 200888 -4300 GIS System #188 Contr Svc 194,875.00 0.00 0.00 194,875.00 0.00 194,875.00 100.00 Capital Improvement Program 194,875.00 0.00 0.00 194,875.00 0.00 194,875.00 100.00 20- 200888 Totals: 194,875.00 0.00 0.00 194,875.00 0.00 194,875.00 100.00 20 Totals: 6,276,695.00 347,420.61 657,007.56 5,619,687.44 53,289.37 5,566,398.07 88.68 21 Sewer Construction Fund 21- 200000 Liquid Administration E55 Non Operating - Other 21- 200000 -4995 Transfer Out 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Non Operating - Other 0.00 0.00 0.00 0.00 0.00 0.00 0.00 21- 200000 Totals: 0.00 0.00 0.00 0.00 0.00 0.00 0.00 21 Totals: 0.00 0.00 0.00 0.00 0.00 0.00 0.00 30 Facilities Revolving Fund 30- 200887 District Yard E65 Capital Improvement Program 30- 200887 -4300 District Yard 2,467,152.00 15,989.45 30,183.85 2,436,968.15 0.00 2,436,968.15 98.77 Capital Improvement Program 2,467,152.00 15,989.45 30,183.85 2,436,968.15 0.00 2,436,968.15 98.77 30- 200887 Totals: 2,467,152.00 15,989.45 30,183.85 2,436,968.15 0.00 2,436,968.15 98.77 30 Totals: 2,467,152.00 15,989.45 30,183.85 2,436,968.15 0.00 2,436,968.15 98.77 GL - Expenses vs Budget ( 10/02/2009 - 3:11 PM) Page 13 Account Number Description Budgeted Amount Period Amount YTD Amount YTD Var Encumbered Amt Available % Available Report Totals: 13,841.157.00 769,212.40 1,744,422.73 12,096,734.27 56,793.03 12,039,941.24 86.98 GL - Expet0s Budget( 10/02/2009 - 3:11 PM) Page 14 Meeting Date Item Numbe 10/26109 V.14. COST-A WESA S�7A�R2`�Dr,572t,tC7 Memorandum To: Board of Directors ... an Independent Special oistrict From: Marc Davis, Treasurer /Director of Finance Date: October 7, 2009 Subject: Treasurer's Report for the Month of September 2009 Attached is the Treasurer's Report for the month of September 2009. As required by the District's Statement of Investment Policy, the Treasurer's report delineates all investment activity during the month. This report lists the types of securities held in the District's portfolio, the institutions from which the securities were purchased, maturity dates and interest rates as of September 30, 2009. The District's investments are in compliance with the Statement of Investment Policy adopted by the Board at the July 23, 2009 regular meeting, as well as the California Government Code. The market values in this report were provided by our third party custodian, Bank of New York, except for the Local Agency Investment Fund (LAIF). The market value of LAW was provided by the State Treasurer's Office. It does not represent the value of the underlying securities within the pool, but rather the par or cost amount, which is the amount the District is entitled to withdraw. This reporting practice is consistent with industry standard practices for similar funds. The weighted average stated rate of return (current yield) for the District's investment portfolio as of September 30, 2009, was 2.053 %. The yield to maturity of the portfolio was 2.029 %. The District's weighted average interest rate was 137 basis points (1.373 %) above the daily effective yield of LAIF, which was 0.68% as of September 28, 2009. The weighted average number of days to maturity for the District's total portfolio was 712 days (1.95 years). The average duration of the underlying securities in LAIF as of September 28, 2009, which is the most current information available, was 215 days. Protecting our community's health by providing soW waste and sewer collection services. crosdca.gov Compliance Reporting 0 The District's investment portfolio is in compliance with its liquidity limitations, which requires that a minimum of 20% of the portfolio must mature within one year. The percentage of the portfolio maturing in less than one year as of September 30, 2009 was 48.52 %. As of September 30, 2009, the District has adequate operating reserves necessary to meet its obligations for the next six months. • 9 2 COSTA MESA SANITARY DISTRICT Treasurer's Report of Pooled Cash and Investments as of September 30, 2009 • Active Accounts Bank of America Reconciling Items Total Active Accounts Investments Local Agency Investment Fund Money Market/Sweep Account Federal Agency Securities Total Investments Total Pooled Cash & Investments CMSD Solid Waste Activities CMSD Liquid Waste Activities Total Pooled Cash & Investments Bank Balance $ 22,127.54 22,127.54 Market Value $ 5,095,223.27 66,133.18 5,476,212.50 10,637,568.95 $ 10,659,696.49 Deposits In Transits Outstanding Checks 203,652.16 (25,005.74) 178,646.42 Market Adjustment Increase Decrease 35,772.50 35,772.50 $ 214,418.92 Costa Mesa Sanitary District Pooled Cash and Investments by Fund as of September 30, 2009 I-a /7 /� i -� Marcus D. Davis Date Treasurer /Director of Finance • 3 Book Balance $ (181,524.62) 25,005.74 (156,518.88) Cost $ 5,095,223.27 66,133.18 5,440,440.00 10,601,796.45 $ 10,445,277.57 $ 2,861,418.72 7,583,858.85 $ 10,445,277.57 COSTA MESA SANITARY DISTRICT Investment Activity Summary as of September 30, 2009 Total investments outstanding as of August 31, 2009 Additions: Gain on Sale of Investment: Investment Purchases: Deductions: Investment Maturity /Sale Proceeds: Loss on Sale of Investment: Investments Called: Net increase (decrease) in Sweep Account Net increase (decrease) in LAIF Total investments outstanding as of September 30, 2009 4 • $ 11, 321, 796.06 0.39 (720,000.00) • $ 10,601,796.45 • r CUSIP Number Investment n/a Local Agency Investment Fund n/a Bank of New York -Sweep Acct 3133XRGZ7 Federal Home Loan Bank 31331 GKJ7 Federal Farm Credit Bank 3133XSWG9 Federal Home Loan Bank 3133XT2W5 Federal Home Loan Bank 3136FHF59 Federal National Mortgage Assoc. 3136FHK61 Federal National Mortgage Assoc. "Represents the LAIF daily rate at 9/28/09 4 COSTA MESA ST�NITARY DISTRICT 40 Investment and Investment Earnings as of September 30, 2009 Interest Purchase Maturity Coupon Investment Earned at Date Date Rate Cost 09/30/09 Comments n/a n/a 0.680% $ 5,095,223.27 n/a ** n/a n/a 0.010% 66,133.18 n/a 06/24/08 06/24/11 3.550% 1,000,000.00 9,565.27 01/21109 01/21/14 3.000% 1,000,000.00 5,833.33 02/05/09 02/05/14 2.875% 1,000,000.00 4,472.22 02/26/09 02/26/13 3.050% 1,000,000.00 2,965.27 07/01/09 07/01/14 4.000% 1,000,000.00 10,000.00 07/07/09 07/07/14 4.150% 440,440.00 4,260.67 $ 10,601,796.45 $ 37,096.76 COSTA MESA SANITARY DISTRICT Summary of Policy Limitations as of September 30, 2009 • of portfolio maturing under one year 48.52% no less than 20% • of portfolio maturing over one year 51.48% 100.00% (1) Further limited to 10% in any single issuer (2) Also limited to 20% in total. *These securities are not considered for purchases: SBA, GNMA, TVA and SALLIEMAE �2 L Current % of Market Value Description 09/30/09 Maximum % U.S. Treasury Bills 0.00% UNLIMITED U.S. Treasury Notes 0.00% UNLIMITED Federal Agency Issues: FICB 0.00% UNLIMITED FLB 0.00% UNLIMITED FHLB 28.54% UNLIMITED FHLMC 0.00% UNLIMITED FNMA 13.54% UNLIMITED FFCB 9.40% UNLIMITED Other * 0.00% UNLIMITED Banker's Acceptances 0.00% 25%(1) Certificates of Deposit 0.00% 25% Negotiable Certificates of Deposits 0.00% 25%(1) Commercial Paper 0.00% 25%(1) Medium Term Corporate Notes 0.00% 20%(1) LAIF (Local Agency Investment Fund) 47.90% 40,000,000.00 Shares of Benefical Interest 0.00% 20% Money Market /Mutual Funds (Sweep Acct) 0.62% 10% per fund (2) Total 100.00% • of portfolio maturing under one year 48.52% no less than 20% • of portfolio maturing over one year 51.48% 100.00% (1) Further limited to 10% in any single issuer (2) Also limited to 20% in total. *These securities are not considered for purchases: SBA, GNMA, TVA and SALLIEMAE �2 L • Description State Treasurer's Pool Money Market Mutual Fund Federal Farm Credit Bank Federal Home Loan Notes & Bonds Federal Home Loan Notes & Bonds Federal Home Loan Notes & Bonds Federal National Mortgage Assoc. Federal National Mortgage Assoc. Broker /Dealer LAI F Bank of New York Union Banc Morgan Stanley Union Banc Union Banc Union Banc Union Banc Total Investments * *Represents the LAIF daily rate at 9/28/09 40 COSTA MESA SANITARY DISTRICT Schedule of Investments by Instrument Type as of September 30, 2009 Purchase Maturity Coupon Investment % of Market % of Date Date Rate Cost Portfolio Value Portfolio n/a Continuous 0.680% ** $ 5,095,223.27 $ 5,095,223.27 5,095,223.27 48.06% 5,095,223.27 47.90% n/a Continuous 0.010% 66,133.18 66,133.18 66,133.18 0.62% 66,133.18 0.62% 01/21/09 01/21/14 3.000% 1,000,000.00 1,000,312.50 1,000,000.00 9.43% 1,000,312.50 9.40% 06/24/08 06/24/11 3.550% 1,000,000.00 1,024,062.50 02/05/09 02/05/14 2.875% 1,000,000.00 1,001,875.00 02/26/09 02/26/13 3.050% 1,000,000.00 1,009,687.50 3,000,000.00 28.30% 3,035,625.00 28.54% 07/01/09 07/01/14 4.000% 1,000,000.00 1,000,000.00 07/07/09 07/07/14 4.150% 440,440.00 440,275.00 1,440,440.00 13.59% 1,440,275.00 13.54% $ 10,601,796.45 100.00% $ 10,637,568.95 100.00% 7 • Comments POOL SWEEP FFCB FHLB FHLB FHLB FNMA FNMA Broker /Dealer Local Agency Investment Fund Bank of New York Morgan Stanley Union Banc Union Banc Union Banc Union Banc Union Banc Total Investment Portfolio Total Portfolio Weighted Avg Interest Rate Weighted Avg Yield to Maturity Weighted Avg Days to Maturity COSTA MESA SANITARY DISTRICT Investment Portfolio as of September 30, 2009 Investment Purchase Maturity Days to Coupon Yield to Type Date Date Maturity Rate Maturity Pool 1 0.680% ** 0.680% Sweep 1 0.010% 0.010% FHLB 06/24/08 06/24/11 632 3.550% 3.550% FFCB 01/21/09 01/21/14 1,574 3.000% 2.978% FHLB 02/05/09 02/05/14 1,589 2.875% 2.875% FHLB 02/26/09 02/26/13 1,245 3.050% 3.050% FNMA 07/01/09 07/01 /14 1,735 4.000% 3.960% FNMA 07/07/09 07/07/14 1,741 4.150% 3.708% *"Represents the LAIF daily rate at 9/28/09 2.053 % 2.029 % 712 Days 1.95 Years Investment Cost $ 5,095,223.27 66,133.18 1,000,000.00 1,000,000.00 1,000,000.00 1, 000, 000.00 1,000,000.00 440,440.00 $ 10,601,796.45 0 i • COSTA MESA SANITARY DISTRICT For all Maturities with Market Values as of September 30, 2009 * *Represents the LAIF daily rate at 9/28/09 �i Net Purchase Maturity Intuition Investment Coupon Investment Market Accrued Gain /(Loss) Date Date Broker /Dealer Type Par Rate Cost Value Interest If Sold n/a Continuous LAIF POOL $ 5,095,223.27 0.680% ** 5,095,223.27 5,095,223.27 - - n/a Continuous Bank of New York SWEEP 66,133.18 0.010% 66,133.18 66,133.18 - - 01/21/09 01/21/14 Union Banc FFCB 1,000,000.00 3.000% 1,000,000.00 1,000,312.50 5,833.33 312.50 06/24/08 06/24/11 Morgan Stanley FHLB 1,000,000.00 3.550% 1,000,000.00 1,024,062.50 9,565.27 24,062.50 02/05/09 02/05/14 Union Banc FHLB 1,000,000.00 2.875% 1,000,000.00 1,001,875.00 4,472.22 1,875.00 02/26/09 02/26/13 Union Banc FHLB 1,000,000.00 3.050% 1,000,000.00 1,009,687.50 2,965.27 9,687.50 07/01/09 07/01/14 Union Banc FNMA 1,000,000.00 4.000% 1,000,000.00 1,000,000.00 10,000.00 - 07/07/09 07/01/14 Union Banc FNMA 440,440.00 4.150% 440,440.00 440,275.00 4,260.67 (165.00) Total Investments $ 10,601,796.45 10,601,796.45 10,637,568.95 37,096.76 35,772.50 * *Represents the LAIF daily rate at 9/28/09 �i Type of Investment FFCB FNMA FNMA FHLB FHLB FHLB Purchase Maturity Date Date 01/21/09 01/21/14 07/01/09 07/07/09 06/24/08 02/05/09 02/26/09 07/01 /14 07/07/14 06/24/11 02/05/14 02/26/13 COSTA MESA SANITARY DISTRICT Call Schedule as of September 30, 2009 Coupon Investment Rate Par Value Cost Call Features 3.000% 1,000,000.00 1,000,000.00 Callable 4/21/09 and anytime after w/7 days notice. 4.000% 1,000,000.00 1,000,000.00 Callable 10/1/09 and anytime after w /10 days notice. 4150% 440,440.00 440,440.00 Callable 10/7/09 and anytime after w /10 days notice. 3.550% 1,000,000.00 1,000,000.00 Callable 6/24/10 w/ 5 days notice. 2.875% 1,000,000.00 1,000,000.00 Callable 2/5/10 and anytime after w/5 days notice. 3.050% 1,000,000.00 1,000,000.00 Callable 2/26/10 and anytime after w/5 days notice. $ 5,440,440.00 5,440,440.00 0 0 0 11 COSTA MESA SANITARY DISTRICT - MATURITIES DISTRIBUTION as of September 30, 2009 70% ------------------------- - - - - -- - -- ------------------------------ - ------------------------------------- - - - - -- Cost 60% "" In Thousands ----------------- - - - - -- --------------------------------------------- 1 - 180 Days $ 5,161 50% 68% - - -- ------------------------------------------------------------------- 181 - 365 Days - 40% 32.45% 1 - 2 Years 1,000 30% ---------------------------------------- - - - - -- - -- - - -- ---------- - " " 2 - 3 Years - 20% - - -- ----------------------------------------------------- - - - - -- - -- 3 - 4 Years 1,000 9.43% 9.43% - - -- ------------- - - - - -- -- -- -------- - - - - -- - -- - -- -- - - - -- 4 - 5 Years 2,000 10% '. 0.00% 0.00% TOTAL $ 9,161 1 -180 181 -365 1 -2 2 -3 3 -4 4 -5 Days Days Years Years Years Years 11 • 0 0 - 4.00% 3.50% 3.00% 2.50% 2.00% 1.50% 1.00% 0.50% 0.00% 0 0 0 0 4b 0 0 O O O O O O O O O O O 0 0 0 O O O 0 O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O \�I O \`l°'\ \'��\ ^�O \�L \'O \`y \�� \`L J,1 \rL \ti ^ \L ti� \(L O \L g \� \`L,� \'"4 p \I \(L t\�`4 p \ti°'\(L c� \',,� \L,� \� 1 \`L O \�4 t, \`L 1 \4 � \`tiff L O \`�\`L O \�°'\`L o, \I o, \��O \`L o, \` 4 Costa Mesa Sanitary District Yield Curve Data as of September 30, 2009 12 -3 month T -Bill -6 month T -Bill 2 year T -Note - -3 year T -Note 5 year T -Note -CMSD- monthly LAIF- monthly OC Pool- monthly • • Meeting Date Item Numbe 10/26/09 V.15. COSTA MESA SANITARY DISTRICT Warrant Resolution No. CMSD 2010 -04 A RESOLUTION OF THE COSTA MESA SANITARY DISTRICT RATIFYING THE PAYMENT OF CERTAIN CLAIMS AND DEMANDS, AND SPECIFYING THE FUNDS OUT OF WHICH THE SAME WERE PAID. THE BOARD OF DIRECTORS OF THE COSTA MESA SANITARY DISTRICT DOES HEREBY ORDER AND RESOLVE AS FOLLOWS: Section 1. That the attached claims and demands totaling $733,453.44 have been audited as required by law and that the same were paid out of respective funds as hereinafter set forth. Section 2. That the Clerk of the District shall certify to the adoption of this Resolution and shall retain a certified copy thereof in her own records. PASSED AND ADOPTED this 26th day of October 2009. ATTEST: Secretary STATE OF CALIFORNIA ) COUNTY OF ORANGE ) ss COSTA MESA SANITARY DISTRICT ) President I, JOAN REVAK, Clerk of the Costa Mesa Sanitary District, hereby certify that the foregoing Warrant Resolution No. CMSD 2010 -04 was duly adopted by the Costa Mesa Sanitary District at a regular meeting held on the 26th day of October 2009. IN WITNESS WHEREOF, I have hereunto set my hand and affixed the Seal of the Costa Mesa Sanitary District on this 26th day of October 2009. Clerk of the Costa Mesa Sanitary District Accounts Payable Checks for Approval User: tgonzalez Printed: 10/02/2009 - 2:43 PM Check Number Check Date Fund Name Account Name 0 09/02/2009 Liquid Waste Fund Federal Withholding Taxes 0 09/02/2009 Liquid Waste Fund FICA - Employee 0 09/02/2009 Liquid Waste Fund FICA - Employee 0 09/02/2009 Liquid Waste Fund Medicare - Employee 0 09/02/2009 Liquid Waste Fund Medicare - Employee 0 09/04/2009 Liquid Waste Fund PERS Medical 0 09/04/2009 Solid Waste Fund Benefits Admin Costs 0 09/04/2009 Liquid Waste Fund Benefits Admin Costs 0 09/09/2009 Liquid Waste Fund Federal Withholding Taxes 0 09/09/2009 Liquid Waste Fund Medicare - Employee 0 09/09/2009 Liquid Waste Fund Medicare - Employee 0 09/09/2009 Liquid Waste Fund Medicare - Employee 0 09/09/2009 Liquid Waste Fund 0 09/09/2009 Liquid Waste Fund 0 09/09/2009 Liquid Waste Fund 0 09/09/2009 Liquid Waste Fund 0 09/09/2009 Liquid Waste Fund 0 09/09/2009 Liquid Waste Fund 0 09/09/2009 Liquid Waste Fund 0 09/09/2009 Liquid Waste Fund State Withholding Taxes PERS Retirement PERS Retirement PERS Retirement PERS Retirement PERS Retirement PERS Retirement PERS Survivor Benefit COSTA WESj4 SjWlTj4 RT (DISTRICT ... = Independent Speciad District Vendor Name Amount Internal Revenue Service Internal Revenue Service Internal Revenue Service Internal Revenue Service Internal Revenue Service Cal PERS Cal PERS Cal PERS Internal Revenue Service Internal Revenue Service Internal Revenue Service Internal Revenue Service State of Cal Emp Dev Dept Cal Pers Employee Ret System Cal Pers Employee Ret System Cal Pers Employee Ret System Cal Pers Employee Ret System Cal Pers Employee Ret System Cal Pers Employee Ret System Cal Pers Employee Ret System Check Total: Check Total: 200.11 369.95 369.95 86.53 86.53 1,113.07 6,089.50 2.62 23.56 6,115.68 4,696.99 500.71 367.84 132.87 Check Total: 5,698.41 1,442.90 Check Total: 1,442.90 AP - Check wpproval ( 10/02/2009 - 2:43 PM ) 0 0 1 108.54 34.53 195.42 62.18 1,550.39 2,791.78 11.16 N*r • Vendor Amount Check Check Date Fund Name Account Name Name 0 09/09/2009 Liquid Waste Fund PERS Retirement Cal Pers Employee Ret System 493.32 0 09/09/2009 Liquid Waste Fund PERS Retirement Cal Pers Employee Ret System 888.31 0 09/09/2009 Liquid Waste Fund PERS - Employer Cal Pers Employee Ret System 0.01 Check Total: 6,135.64 0 09/15/2009 Solid Waste Fund Investment Earnings Bank of America 317.45 Check Total: 317.45 0 09/23/2009 Liquid Waste Fund Federal Withholding Taxes Internal Revenue Service 200.11 0 09/23/2009 Liquid Waste Fund FICA - Employee Internal Revenue Service 328.85 0 09/23/2009 Liquid Waste Fund FICA - Employee Internal Revenue Service 328.85 0 09/23/2009 Liquid Waste Fund Medicare - Employee Internal Revenue Service 76.91 0 09/23/2009 Liquid Waste Fund Medicare - Employee Internal Revenue Service 76.91 Check Total: 1,011.63 0 09/23/2009 Liquid Waste Fund Federal Withholding Taxes Internal Revenue Service 4,667.05 0 09/23/2009 Liquid Waste Fund FICA - Employee Internal Revenue Service 50.69 0 09/23/2009 Liquid Waste Fund FICA - Employee Internal Revenue Service 50.69 0 09/23/2009 Liquid Waste Fund Medicare - Employee Internal Revenue Service 491.99 0 09/23/2009 Liquid Waste Fund Medicare - Employee Internal Revenue Service 375.46 0 09/23/2009 Liquid Waste Fund Medicare - Employee Internal Revenue Service 116.53 Check Total: 5,752.41 0 09/23/2009 Liquid Waste Fund State Withholding Taxes State of Cal Emp Dev Dept 1,456.43 Check Total: 1,456.43 0 09/23/2009 Liquid Waste Fund PERS Retirement Cal Pers Employee Ret System 106.18 0 09/23/2009 Liquid Waste Fund PERS Retirement Cal Pers Employee Ret System 34.53 0 09/23/2009 Liquid Waste Fund PERS Retirement Cal Pers Employee Ret System 191.20 0 09/23/2009 Liquid Waste Fund PERS Retirement Cal Pers Employee Ret System 62.18 0 09/23/2009 Liquid Waste Fund PERS Retirement Cal Pers Employee Ret System 1,516.88 0 09/23/2009 Liquid Waste Fund PERS Retirement Cal Pers Employee Ret System 2,731.46 0 09/23/2009 Liquid Waste Fund PERS Survivor Benefit Cal Pers Employee Ret System 10.23 0 09/23/2009 Liquid Waste Fund PERS Retirement Cal Pers Employee Ret System 493.32 0 09/23/2009 Liquid Waste Fund PERS Retirement Cal Pers Employee Ret System 888.31 0 09/23/2009 Liquid Waste Fund PERS - Employer Cal Pers Employee Ret System 0.03 AP - Checks for Approval ( 10/02/2009 - 2:43 PM ) Page 2 Check Number Check Date Fund Name Account Name Vendor Name Amount Check Total: 6,034.32 0 09/25/2009 Solid Waste Fund Equipment Maintenance Automatic Data Processing, Inc 25.60 0 09/25/2009 Liquid Waste Fund Equipment Maintenance Automatic Data Processing, Inc 230.40 Check Total: 256.00 6666 09/10/2009 Solid Waste Fund 6666 09/10/2009 Liquid Waste Fund 6667 09/10/2009 Liquid Waste Fund 6668 09/10/2009 Liquid Waste Fund 6669 09/10/2009 Liquid Waste Fund 6670 09/10/2009 Liquid Waste Fund 6670 09/10/2009 Liquid Waste Fund 6670 09/10/2009 Liquid Waste Fund 6671 09/10/2009 Solid Waste Fund 6671 09/10/2009 Liquid Waste Fund Building Maintenance 949 Storage Building Maintenance 949 Storage Check Total: Employee Insurance AFLAC Check Total: Sewer Lateral Program #186 Ali Naqvi Check Total: Sewer Lateral Program #186 Antoinette Winders Check Total: Contract Services Bruce Mattern Contract Services Bruce Mattern Contract Services Bruce Mattern Check Total: Professional Services BHI Management Consulting Professional Services BHI Management Consulting Check Total: 6672 09/10/2009 Solid Waste Fund Legal Services 6672 09/10/2009 Liquid Waste Fund Legal Services 6672 09/10/2009 Liquid Waste Fund Legal Services 6672 09/10/2009 Solid Waste Fund Legal Services 6672 09/10/2009 Liquid Waste Fund Legal Services 6672 09/10/2009 Liquid Waste Fund Legal Services Alan R. Burns Alan R. Burns Alan R. Burns Alan R. Burns Alan R. Burns Alan R. Burns AP - Check Wpproval ( 10/02/2009 - 2:43 PM ) 0 0 3 16.00 144.00 160.00 684.80 684.80 1,033.23 1,033.23 1,395.50 1,395.50 365.75 33.25 99.75 498.75 717.75 6,459.73 7,177.48 2,185.58 4,058.92 5,212.80 734.86 1,364.74 1,466.10 AP - Checks for Approval ( 10/02/2009 - 2:43 PM ) Page 4 • Check Nuer Check Date Fund Name Account Name Vendor Name Amount Check Total: 15,023.00 6673 09/10/2009 Solid Waste Fund Fiscal Services CBIZ ATA Orange County LLC 1,828.40 6673 09/10/2009 Liquid Waste Fund Fiscal Services CBIZ ATA Orange County LLC 3,395.60 6673 09/10/2009 Solid Waste Fund Fiscal Services CBIZ ATA Orange County LLC 2,150.40 6673 09/10/2009 Liquid Waste Fund Fiscal Services CBIZ ATA Orange County LLC 3,993.60 Check Total: 11,368.00 6674 09/10/2009 Solid Waste Fund Public Info /Ed/Community Promo City of Costa Mesa 250.00 Check Total: 250.00 6675 09/10/2009 Liquid Waste Fund Sewer Maint -Pump Stn Contract C &R Drains 176.00 Check Total: 176.00 6676 09/10/2009 Solid Waste Fund Container Collection Costs CR Transfer, Inc. 9,121.72 Check Total: 9,121.72 6677 09/10/2009 Solid Waste Fund Recycling/Disposal CR Transfer, Inc. 165,605.82 6677 09/10/2009 Solid Waste Fund Recycling/Disposal CR Transfer, Inc. 7,431.43 Check Total: 173,037.25 6678 09/10/2009 Solid Waste Fund Household Hazardous Waste Curbside, Inc. 763.00 6678 09/10/2009 Solid Waste Fund Household Hazardous Waste Curbside, Inc. 1,625.81 6678 09/10/2009 Solid Waste Fund Sharps Program Curbside, Inc. 2,109.75 Check Total: 4,498.56 6679 09/10/2009 Liquid Waste Fund Staff Development CWEA -TCP 25.00 6679 09/10/2009 Liquid Waste Fund Staff Development CWEA -TCP 25.00 Check Total: 50.00 6680 09/10/2009 Liquid Waste Fund Sewer Lateral Program #186 Darin Blackman 1,800.00 Check Total: 1,800.00 6681 09/10/2009 Liquid Waste Fund Sewer Maint -FOG Prog Contract Environmental Engr & Cont, Inc 10,533.65 AP - Checks for Approval ( 10/02/2009 - 2:43 PM ) Page 4 Check Number Check Date Fund Name 6682 09/10/2009 Liquid Waste Fund 6683 09/10/2009 Solid Waste Fund 6683 09/10/2009 Liquid Waste Fund 6684 09/10/2009 Liquid Waste Fund 6685 09/10/2009 Liquid Waste Fund 6685 09/10/2009 Liquid Waste Fund 6685 09/10/2009 Liquid Waste Fund 6685 09/10/2009 Liquid Waste Fund 6685 09/10/2009 Liquid Waste Fund 6685 09/10/2009 Liquid Waste Fund 6685 09/10/2009 Liquid Waste Fund Account Name Vendor Name Amount Check Total: 10,533.65 Travel /Meals /Lodging Jim Ferryman 4.95 Check Total: 4.95 Gas - Building The Gas Company 1.43 Gas - Building The Gas Company 12.86 Check Total: 14.29 Sewer Maint - Material /Supplies Golden Bell Products, Inc. 1,495.31 Engineering /Architectual Sery Engineering /Architectual Sery Plan Ck/I nspecti on-In side Plan Ck/Inspection- Outside Plan Ck/Inspection -Swr Lateral Bristol St Pump - Contract Labor Analysis of CCTV Results #182 6686 09/10/2009 Solid Waste Fund Postage 6686 09/10/2009 Liquid Waste Fund Postage 6687 09/10/2009 Solid Waste Fund 6687 09/10/2009 Liquid Waste Fund 6687 09/10/2009 Liquid Waste Fund 6687 09/10/2009 Solid Waste Fund 6687 09/10/2009 Liquid Waste Fund 6687 09/10/2009 Solid Waste Fund 6687 09/10/2009 Liquid Waste Fund 6688 09/10/2009 Liquid Waste Fund Office Supplies Office Supplies Sewer Maint - Material /Supplies Building Maintenance Building Maintenance Building Maintenance Building Maintenance Robin B. Hamers & Assoc., Inc. Robin B. Hamers & Assoc., Inc. Robin B. Hamers & Assoc., Inc. Robin B. Hamers & Assoc., Inc. Robin B. Hamers & Assoc., Inc. Robin B. Hamers & Assoc., Inc. Robin B. Hamers & Assoc., Inc. Hasler Hasler Check Total: Check Total 1,495.31 1,400.00 6,224.25 9,380.75 692.75 4,108.50 3,986.50 1 5,257.50 41,050.25 4.46 40.13 Check Total: 44.59 Home Depot Credit Services 1.55 Home Depot Credit Services 13.91 Home Depot Credit Services 156.05 Home Depot Credit Services 18.27 Home Depot Credit Services 164.43 Home Depot Credit Services 27.41 Home Depot Credit Services 246.64 Sewer Maint -Small Tools /Eq Lab Safety Supply Check Total: AP - CheckjWpproval ( 10/02/2009 - 2:43 PM ) 9 0 5 628.26 50.86 Check Nfier Check Date Fund Name Account Name Vendor Name Amount Check Total: 50.86 6689 09/10/2009 Solid Waste Fund District Manager Donald McIntyre 2,940.00 6689 09/10/2009 Liquid Waste Fund District Manager Donald McIntyre 5,460.00 Check Total: 8,400.00 6690 09/10/2009 Solid Waste Fund District Manager Donald McIntyre 134.75 6690 09/10/2009 Liquid Waste Fund District Manager Donald McIntyre 250.25 Check Total: 385.00 6691 09/10/2009 Liquid Waste Fund Sewer Maint- Water Pumps Mesa Consolidated Water Dist 15.00 6691 09/10/2009 Liquid Waste Fund Sewer Maint- Water Pumps Mesa Consolidated Water Dist 15.00 6691 09/10/2009 Liquid Waste Fund Sewer Maint- Water Pumps Mesa Consolidated Water Dist 17.50 6691 09/10/2009 Solid Waste Fund Water - Building Mesa Consolidated Water Dist 26.25 6691 09/10/2009 Liquid Waste Fund Water - Building Mesa Consolidated Water Dist 236.25 Check Total: 310.00 6692 09/10/2009 Facilities Revolving Fund District Yard Newport Business Interiors Inc 7,844.72 6692 09/10/2009 Facilities Revolving Fund District Yard Newport Business Interiors Inc 7,844.73 Check Total: 15,689.45 6693 09/10/2009 Liquid Waste Fund Sewer Maint - Equipment Maint Nextruk 1,631.38 Check Total: 1,631.38 6694 09/10/2009 Liquid Waste Fund Sewer Maint -FOG Prog Contract Orange County Sanitation Distr 1,512.05 Check Total: 1,512.05 6695 09/10/2009 Solid Waste Fund Office Supplies Office Depot 3:11 6695 09/10/2009 Liquid Waste Fund Office Supplies Office Depot 27.95 Check Total: 31.06 6696 09/10/2009 Liquid Waste Fund Travel/Meals /Lodging Art Perry 132.98 Check Total: 132.98 AP - Checks for Approval ( 10/02/2009 - 2:43 PM) Page 6 Check Number Check Date Fund Name Account Name Vendor Name Amount 6697 09/10/2009 Solid Waste Fund Mileage Reimbursement CMSD Petty Cash 2.20 6697 09/10/2009 Liquid Waste Fund Mileage Reimbursement CMSD Petty Cash 19.82 6697 09/10/2009 Liquid Waste Fund Postage CMSD Petty Cash 3.79 6697 09/10/2009 Liquid Waste Fund Postage CMSD Petty Cash 15.20 6697 09/10/2009 Solid Waste Fund Public Info /Ed/Community Promo CMSD Petty Cash 20.10 6697 09/10/2009 Liquid Waste Fund Public Info /Ed/Community Promo CMSD Petty Cash 20.10 6697 09/10/2009 Solid Waste Fund Public Info/Ed/Community Promo CMSD Petty Cash 7.75 6697 09/10/2009 Liquid Waste Fund Public Info/Ed/Community Promo CMSD Petty Cash 7.75 6697 09/10/2009 Solid Waste Fund Public Info /Ed /Community Promo CMSD Petty Cash 33.00 6697 09/10/2009 Liquid Waste Fund Public Info /Ed/Community Promo CMSD Petty Cash 33.00 6697 09/10/2009 Solid Waste Fund Mileage Reimbursement CMSD Petty Cash 4.09 6697 09/10/2009 Liquid Waste Fund Mileage Reimbursement CMSD Petty Cash 36.77 6697 09/10/2009 Solid Waste Fund Mileage Reimbursement CMSD Petty Cash 6.22 6697 09/10/2009 Solid Waste Fund Mileage Reimbursement CMSD Petty Cash 16.90 Check Total: 226.69 6698 09/10/2009 Liquid Waste Fund MultiMed/Blueprints /Copies /Sub Santa Ana Blue Print 67.46 6698 09/10/2009 Liquid Waste Fund Bristol St Pump- Contract Labor Santa Ana Blue Print 438.50 6698 09/10/2009 Liquid Waste Fund Analysis of CCTV Results #182 Santa Ana Blue Print 37.26 Check Total: 543.22 6699 09/10/2009 Solid Waste Fund Electric - Building Southern California Edison 92.28 6699 09/10/2009 Liquid Waste Fund Electric - Building Southern California Edison 830.49 Check Total: 922.77 6700 09/10/2009 Solid Waste Fund Travel/Meals /Lodging Arlene Schafer 12.10 6700 09/10/2009 Liquid Waste Fund Travel /Meals /Lodging Arlene Schafer 108.90 Check Total: 121.00 6701 09/10/2009 Solid Waste Fund Building Maintenance Trimco Landscape 11.40 6701 09/10/2009 Liquid Waste Fund Building Maintenance Trimco Landscape 102.60 Check Total: 114.00 6702 09/10/2009 Liquid Waste Fund Contract Services Underground Service Alert/SC 135.50 Check Total: 135.50 6703 09/10/2009 Liquid Waste Fund Deferred Compensation - 457 VantagePoint Transfer Agents 305.00 AP - Checkopproval ( 10/02/2009 - 2:43 PM) 7 NU*r Fund Name • Vendor Amount Check Check Date Name Account Name Check Total: 305.00 6704 09/10/2009 Liquid Waste Fund Deferred Medical -RHS- Employee VantagePoint Transfer Agents 275.14 6704 09/10/2009 Liquid Waste Fund Deferred Medical -RHS- Employee VantagePoint Transfer Agents 204.66 6704 09/10/2009 Liquid Waste Fund Deferred Medical -RHS- Employee VantagePoint Transfer Agents 70.48 Check Total: 550.28 6705 09/10/2009 Solid Waste Fund Cellular Service Verizon Wireless. 28.34 6705 09/10/2009 Liquid Waste Fund Cellular Service Verizon Wireless 484.75 Check Total: 513.09 6706 09/15/2009 Solid Waste Fund Liability Insurance Spec Dist Risk Mgt Authority 5,694.80 6706 09/15/2009 Liquid Waste Fund Liability Insurance Spec Dist Risk Mgt Authority 48,912.02 6706 09/15/2009 Liquid Waste Fund Swr Liability Insurance Spec Dist Risk Mgt Authority 8,668.75 6706 09/15/2009 Solid Waste Fund Liability Insurance Spec Dist Risk Mgt Authority 56.95 6706 09/15/2009 Liquid Waste Fund Liability Insurance Spec Dist Risk Mgt Authority 489.11 6706 09/15/2009 Liquid Waste Fund Swr Liability Insurance Spec Dist Risk Mgt Authority 86.69 Check Total: 63,908.32 6707 09/15/2009 Liquid Waste Fund Systm Wide Repair Prog. #183 Technology Resource Cntr, Inc. 56,070.70 Check Total: 56,070.70 6713 09/17/2009 Liquid Waste Fund Sewer Maint - Equipment Maint Bank of America 102.90 6713 09/17/2009 Liquid Waste Fund Postage Bank of America -21.99 6713 09/17/2009 Liquid Waste Fund Postage Bank of America -23.01 6713 09/17/2009 Solid Waste Fund Travel/Meals /Lodging Bank of America 6.30 6713 09/17/2009 Liquid Waste Fund Travel/Meals/Lodging Bank of America 56.67 6713 09/17/2009 Solid Waste Fund Building Maintenance Bank of America 4.65 6713 09/17/2009 Liquid Waste Fund Building Maintenance Bank of America 41.85 6713 09/17/2009 Solid Waste Fund MultiMed/Blueprint/Copies /Sub Bank of America 13.55 6713 09/17/2009 Liquid Waste Fund MultiMedBlueprints /Copies /Sub Bank of America 122.05 6713 09/17/2009 Liquid Waste Fund Travel/Meals /Lodging Bank of America 843.11 6713 09/17/2009 Liquid Waste Fund Sewer Maint- Equipment Maint Bank of America 99.38 6713 09/17/2009 Solid Waste Fund Travel/Meals/Lodging Bank of America 4.20 6713 09/17/2009 Liquid Waste Fund Travel/Meals/Lodging Bank of America 37.80 6713 09/17/2009 Liquid Waste Fund Travel/Meals/Lodging Bank of America 808.13 6713 09/17/2009 Liquid Waste Fund Sewer Maint - Equipment Maint Bank of America 198.06 6713 09/17/2009 Solid Waste Fund Building Maintenance Bank of America 3.26 6713 09/17/2009 Liquid Waste Fund Building Maintenance Bank of America 29.37 AP - Checks for Approval ( 10/02/2009 - 2:43 PM ) Page 8 Check Number Check Date Fund Name 6713 09/17/2009 Solid Waste Fund 6713 09/17/2009 Liquid Waste Fund 6713 09/17/2009 Liquid Waste Fund 6713 09/17/2009 Solid Waste Fund 6713 09/17/2009 Liquid Waste Fund 6713 09/17/2009 Solid Waste Fund 6713 09/17/2009 Liquid Waste Fund 6713 09/17/2009 Liquid Waste Fund 6713 09/17/2009 Solid Waste Fund 6713 09/17/2009 Liquid Waste Fund 6713 09/17/2009 Liquid Waste Fund 6713 09/17/2009 Liquid Waste Fund 6713 09/17/2009 Liquid Waste Fund 6714 09/24/2009 Solid Waste Fund 6714 09/24/2009 Liquid Waste Fund 6715 09/24/2009 Solid Waste Fund 6715 09/24/2009 Liquid Waste Fund 6715 09/24/2009 Solid Waste Fund 6715 09/24/2009 Liquid Waste Fund 6716 09/24/2009 Liquid Waste Fund 6717 09/24/2009 Liquid Waste Fund 6718 09/24/2009 Liquid Waste Fund 6719 09/24/2009 Solid Waste Fund Account Name Vendor Name Amount Travel /Meals /Lodging Bank of America Travel /Meals /Lodging Bank of America Sewer Maint- Equipment Maint Bank of America Travel /Meals /Lodging Bank of America Travel /Meals /Lodging Bank of America Building Maintenance Bank of America Building Maintenance Bank of America Sewer Maint- Equipment Maint Bank of America Equipment Maintenance Bank of America Equipment Maintenance Bank of America Sewer Maint- Equipment Maint Bank of America Sewer Maint- Equipment Maint Bank of America Sewer Maint- Equipment Maint Bank of America Building Maintenance 949 Storage Building Maintenance 949 Storage Telephone AT &T Telephone AT &T Telephone AT &T Telephone AT &T Sewer Lateral Program #186 Sewer Lateral Program #186 Check Total: Check Total: Check Total: The Bruce Englebrecht Trust Check Total: Cathy Thomason Bristol St Pump - Contract Labor City of Newport Beach Trash Hauler Costa Mesa Disposal Check Total: Check Total: 2.15 19.34 75.00 8.92 80.29 5.01 45.07 76.00 66.55 598.91 30.00 102.25 171.31 3,607.08 11.00 99.00 110.00 6.06 54.51 49.01 441.12 550.70 1,800.00 1,800.00 399.50 399.50 25,200.00 25,200.00 196,822.78 AP - Check 0pproval ( 10/02/2009 - 2:43 PM) 9 Nuer Check Account Name Vendor Name Amount Check Date Fund Name Check Total: 196,822.78 6720 09/24/2009 Liquid Waste Fund Sewer Maint -Pump Stn Contract C &R Drains 176.00 6720 09/24/2009 Liquid Waste Fund Sewer Maint -Pump Stn Contract C &R Drains 176.00 6720 09/24/2009 Liquid Waste Fund Sewer Maint -Pump Stn Contract C &R Drains 400.00 Check Total: 752.00 6721 09/24/2009 Solid Waste Fund Household Hazardous Waste Curbside, Inc. 1,654.25 6721 09/24/2009 Solid Waste Fund Sharps Program Curbside, Inc. 95.00 Check Total: 1,749.25 6722 09/24/2009 Liquid Waste Fund Sewer Lateral Program #186 Francis Eastman 217.00 Check Total: 217.00 6723 09/24/2009 Liquid Waste Fund Sewer Lateral Program #186 Garry Edmanson 1,800.00 Check Total: 1,800.00 6724 09/24/2009 Liquid Waste Fund Sewer Maint- Water Pumps Irvine Ranch Water District 7.75 6724 09/24/2009 Liquid Waste Fund Sewer Maint- Water Pumps Irvine Ranch Water District 7.75 Check Total: 15.50 6725 09/24/2009 Liquid Waste Fund Misc Swr Wk#164 -Cont Svc ITT Water & Wastewater U.S.A. 619.88 Check Total: 619.88 6726 09/24/2009 Liquid Waste Fund Sewer Lateral Program #186 Jack Ross 1,800.00 Check Total: 1,800.00 6727 09/24/2009 Liquid Waste Fund Sewer Lateral Program #186 James Scott 1,800.00 Check Total: 1,800.00 6728 09/24/2009 Solid Waste Fund Equipment Maintenance Konica Minolta Bus Sol U.S.A., 19.30 6728 09/24/2009 Liquid Waste Fund Equipment Maintenance Konica Minolta Bus Sol U.S.A., 173.70 6728 09/24/2009 Solid Waste Fund Equipment Maintenance Konica Minolta Bus Sol U.S.A., 2.82 6728 09/24/2009 Liquid Waste Fund Equipment Maintenance Konica Minolta Bus Sol U.S.A., 25.40 AP - Checks for Approval ( 10/02/2009 - 2:43 PM ) Page 10 Check Number Check Date Fund Name Account Name Vendor Name Amount 6728 09/24/2009 Solid Waste Fund Equipment Maintenance Konica Minolta Bus Sol U.S.A., 55.80 6728 09/24/2009 Liquid Waste Fund Equipment Maintenance Konica Minolta Bus Sol U.S.A., 502.15 25.00 Check Total: 779.17 6729 09/24/2009 Liquid Waste Fund Sewer Lateral Program #186 Lisa Li 1,800.00 Office Supplies Office Depot 16.45 Check Total: 1,800.00 6730 09/24/2009 Liquid Waste Fund Sewer Maint- Water Pumps Mesa Consolidated Water Dist 16.00 6730 09/24/2009 Liquid Waste Fund Sewer Maint- Water Pumps Mesa Consolidated Water Dist 268.50 6733 09/24/2009 Liquid Waste Fund Office Supplies Check Total: 284.50 6731 09/24/2009 Liquid Waste Fund Sewer Lateral Program #186 Nancy Crutcher 1,800.00 Check Total: 1,800.00 6732 09/24/2009 Solid Waste Fund Prof Membership /Dues National User Group 25.00 6732 09/24/2009 Liquid Waste Fund Prof Membership /Dues National User Group 25.00 Check Total: 50.00 6733 09/24/2009 Solid Waste Fund Office Supplies Office Depot 16.45 6733 09/24/2009 Liquid Waste Fund Office Supplies Office Depot 148.08 6733 09/24/2009 Solid Waste Fund Office Supplies Office Depot -2.10 6733 09/24/2009 Liquid Waste Fund Office Supplies Office Depot -18.91 6733 09/24/2009 Solid Waste Fund Office Supplies Office Depot 0.77 6733 09/24/2009 Liquid Waste Fund Office Supplies Office Depot 6.91 6733 09/24/2009 Solid Waste Fund Office Supplies Office Depot 23.57 6733 09/24/2009 Liquid Waste Fund Office Supplies Office Depot 212.11 Check Total: 386.88 6734 09/24/2009 Solid Waste Fund Building Maintenance Pacific Building Care, Inc. 45.38 6734 09/24/2009 Liquid Waste Fund Building Maintenance Pacific Building Care, Inc. 408.37 Check Total: 453.75 6735 09/24/2009 Liquid Waste Fund Sewer Lateral Program #186 Ray Culler 1,800.00 Check Total: 1,800.00 AP - Check 0pproval ( 10/02/2009 - 2:43 PM ) 0 0 11 AP - Checks for Approval ( 10/02/2009 - 2:43 PM ) Page 12 0 Check Ntr Check Date Fund Name Account Name Vendor Name Amount 6736 09/24/2009 Solid Waste Fund MultiMed/Blueprint/Copies /Sub Resource Recycling 52.00 Check Total: 52.00 6737 09/24/2009 Liquid Waste Fund Sewer Lateral Program #186 Robert McCormish 1,350.00 Check Total: 1,350.00 6738 09/24/2009 Facilities Revolving Fund District Yard Robert Thorton Architects, Inc 300.00 Check Total: 300.00 6739 09/24/2009 Liquid Waste Fund Sewer Maint - Electric Pumps Southern California Edison 532.92 6739 09/24/2009 Liquid Waste Fund Sewer Maint - Electric Pumps Southern California Edison 193.22 6739 09/24/2009 Liquid Waste Fund Sewer Maint - Electric Pumps Southern California Edison 301.48 6739 09/24/2009 Liquid Waste Fund Sewer Maint - Electric Pumps Southern California Edison 92.89 6739 09/24/2009 Liquid Waste Fund Sewer Maint - Electric Pumps Southern California Edison 51.12 6739 09/24/2009 Liquid Waste Fund Sewer Maint - Electric Pumps Southern California Edison 59.01 6739 09/24/2009 Liquid Waste Fund Sewer Maint - Electric Pumps Southern California Edison 339.63 6739 09/24/2009 Liquid Waste Fund Sewer Maint - Electric Pumps Southern California Edison 437.82 6739 09/24/2009 Liquid Waste Fund Sewer Maint - Electric Pumps Southern California Edison 702.57 6739 09/24/2009 Liquid Waste Fund Sewer Maint - Electric Pumps Southern California Edison 91.26 6739 09/24/2009 Liquid Waste Fund Sewer Maint - Electric Pumps Southern California Edison 94.88 6739 09/24/2009 Liquid Waste Fund Sewer Maint - Electric Pumps Southern California Edison 120.12 6739 09/24/2009 Liquid Waste Fund Sewer Maint - Electric Pumps Southern California Edison 52.19 6739 09/24/2009 Liquid Waste Fund Sewer Maint - Electric Pumps Southern California Edison 405.78 6739 09/24/2009 Liquid Waste Fund Sewer Maint - Electric Pumps Southern California Edison 306.62 6739 09/24/2009 Liquid Waste Fund Sewer Maint - Electric Pumps Southern California Edison 1,041.72 6739 09/24/2009 Liquid Waste Fund Sewer Maint - Electric Pumps Southern California Edison 61.36 6739 09/24/2009 Liquid Waste Fund Sewer Maint - Electric Pumps Southern California Edison 452.92 6739 09/24/2009 Liquid Waste Fund Sewer Maint - Electric Pumps Southern California Edison 2,349.09 Check Total: 7,686.60 6740 09/24/2009 Solid Waste Fund Workers' Compensation Spec Dist Risk Mgt Authority 363.70 6740 09/24/2009 Liquid Waste Fund Workers' Compensation Spec Dist Risk Mgt Authority 691.03 6740 09/24/2009 Liquid Waste Fund Swr Maint - Workers Comp Spec Dist Risk Mgt Authority 2,582.27 6740 09/24/2009 Liquid Waste Fund Life/AD &D Insurance Spec Dist Risk Mgt Authority 330.44 6740 09/24/2009 Liquid Waste Fund Dental Insurance Spec Dist Risk Mgt Authority 1,340.14 6740 09/24/2009 Liquid Waste Fund Long -Term Disability Spec Dist Risk Mgt Authority 609.02 6740 09/24/2009 Solid Waste Fund Benefits Admin Costs Spec Dist Risk Mgt Authority 7.19 6740 09/24/2009 Liquid Waste Fund Benefits Admin Costs Spec Dist Risk Mgt Authority 64:75 6740 09/24/2009 Liquid Waste Fund Vision Insurance Spec Dist Risk Mgt Authority 146.80 AP - Checks for Approval ( 10/02/2009 - 2:43 PM ) Page 12 Check Number Check Date Fund Name 6741 09/24/2009 Solid Waste Fund 6741 09/24/2009 Solid Waste Fund 6741 09/24/2009 Solid Waste Fund 6741 09/24/2009 Solid Waste Fund 6741 09/24/2009 Solid Waste Fund 6742 09/24/2009 Solid Waste Fund 6742 09/24/2009 Liquid Waste Fund 6742 09/24/2009 Solid Waste Fund 6742 09/24/2009 Liquid Waste Fund 6743 09/24/2009 Liquid Waste Fund 6744 09/24/2009 Liquid Waste Fund 6744 09/24/2009 Liquid Waste Fund 6744 09/24/2009 Liquid Waste Fund 6745 09/24/2009 Liquid Waste Fund 6746 09/24/2009 Liquid Waste Fund Account Name Vendor Name Amount Check Total: Sharps Program Stericycle Sharps Program Stericycle Sharps Program Stericycle Sharps Program Steri cycle Sharps Program Stericycle Sewer Lateral Program #186 The Woods Family Trust Check Total: Check Total: Report Total: 6,135.34 238.29 228.39 170.49 822.11 146.21 1,605.49 90.63 815.62 90.63 815.62 1,812.50 280.00 280.00 268.99 198.51 70.48 537.98 1,412.66 1,412.66 750.00 750.00 733,453.44 AP - Check 0pproval ( 10/02/2009 - 2:43 PM ) is 013 Check Total: Professional Services Technology Resource Cntr, Inc. Professional Services Technology Resource Cntr, Inc. Professional Services Technology Resource Cntr, Inc. Professional Services Technology Resource Cntr, Inc. Check Total: Deferred Compensation - 457 VantagePoint Transfer Agents Check Total: Deferred Medical -RHS- Employee VantagePoint Transfer Agents Deferred Medical-PH S - Employee VantagePoint Transfer Agents Deferred Medical-RH S- Employee VantagePoint Transfer Agents Check Total: Bid /Grds Fund# 1 79-Contr Svc Vertex Business Interiors Sewer Lateral Program #186 The Woods Family Trust Check Total: Check Total: Report Total: 6,135.34 238.29 228.39 170.49 822.11 146.21 1,605.49 90.63 815.62 90.63 815.62 1,812.50 280.00 280.00 268.99 198.51 70.48 537.98 1,412.66 1,412.66 750.00 750.00 733,453.44 AP - Check 0pproval ( 10/02/2009 - 2:43 PM ) is 013 J f N F D t F r z u J r I ,fit tea . .`�4.- r� ".^-•� s.. � k/ 47 C:,.A+.3�`r�V x1+W 7C �• Attach all .Wfo..._i be used as wee as twd. limo and air fam S!o 1. 6 RT miles at 30.5 cants pw mile 14t ���,b.,� _ $ P~ �► cJ 2- Total meals 3. `o days attendance at $ 221 AQ per day = h 3 a G , O o 4. lwting S. Olhar. ConienmceMvant: -- Pei@ Nos-SCt, _ p[�os d1'1�Er raporhrAwn kw .!to~ d'pcb11c illtpeinse a[t% next M � rogui�r Boded. -►g- . 4n�gns:- Serr�tio�r 3�D1 0.�►} i Total= $ , 3 a ` . 00 Significant points learned of bonefit to the D1.wiclt arH nAepoyers: Q I' T M N n ti 8� m z C 9 a —2- ilk It IMMIMN be used as wee as twd. limo and air fam S!o 1. 6 RT miles at 30.5 cants pw mile 14t ���,b.,� _ $ P~ �► cJ 2- Total meals 3. `o days attendance at $ 221 AQ per day = h 3 a G , O o 4. lwting S. Olhar. ConienmceMvant: -- Pei@ Nos-SCt, _ p[�os d1'1�Er raporhrAwn kw .!to~ d'pcb11c illtpeinse a[t% next M � rogui�r Boded. -►g- . 4n�gns:- Serr�tio�r 3�D1 0.�►} i Total= $ , 3 a ` . 00 Significant points learned of bonefit to the D1.wiclt arH nAepoyers: Q I' T M N n ti 8� m z C 9 a —2- 1 2 LIS Costa Mesa Sanitary District Expense Reimbursement Form for Directors Name: VLO Lv—j I. Attach all receipts. • i � ► ter• � � , DATE OF EVENT PURPOSE OR OCCASION LOCATION TRAVEL* MEAL EXPENSE OTHER q 14 fog wu-Qn C. euk-S CI I b I d, C C wtS 9 n 09 C w►S i?araan& cl w`.S i to �S A Z AL *Can be used for private auto as well as taxi, limo and air fare. II. Calculation 1. miles at 55.0 cents per mile( "A- GYIA� (Current Rate) 2. Total meals 3. 40 (per Board policy) 4. Meeting 5. Other days attendance at $ 221.00 per day Conference /Event: C •C> C• Location: Per Ordinance No. 55, "Board members shall provide brief reports on meetings attended at public expense at the next regular Board meeting." (Operations Code, Section 3.01.035) (rev, 1/1/09) 0 Total = $ k, -.,s 2 Significant points learned of benefit to the District and its v.e ratepayers: �, v w CU ve- &c%-JL `3 ® UA C-" C) _�) _16�\ tlaa" Lo — 04- lVi Cks 0647 p 1 • �Nl t t Le-le �Z,C S6Y� S VD St • Director Signature: 0 1 ` Costa Mes anitary District Expense Reimbursent Form for Directors Name: Gary Monahan I. Attach all receipts. • DATE OF EVENT PURPOSE OR OCCASION LOCATION TRAVEL* MEAL EXPENSE OTHER 9/16/09 Sewer System Committee Meeting CMSD 9/17/09 Regular CMSD Board Meeting CMSD 'Gan be used for private auto as well as taxi, limo and air fare. II. Calculation 1. miles at 55.0 cents per mile (Current Rate) 2. Total meals 3. 2 days attendance at $ 221.00 per day (per Board policy) 4. Meeting 5. Other Conference /Event: Location: Per Ordinance No. 55, "Board members shall provide brief reports on meetings attended at public expense at the next regular Board meeting." (Operations Code, Section 3.01.035) 442.00 Total = $ 442.00 Significant points learned of benefit to the District and its ratepayers: (rev. 1/1/09) Director Signature: Costa Mesa Sanitary District Expense Reimbursement Form for Directors m Name: n� I. Attach all receipts. O H U] 0 z Cr cn N Cr in Cr 0 U 1.k_ DATE OF EVENT PURPOSE: OR OCCASION LOCATION TRAVEL' MEAL EXPENSE OTMER 'Can be used for private awo as well as taxi, IlrnD and air fare. II. Calculation 1. ' miles at 55.0 cents per mile (UUWM Nana) 2. Total meals 3. �O days attendance at $ 221.00 per day 4. Meeting S. Other Conference/Event: Location: _ -- o � Per Ordinance No, 55, "Board members shall provide brief CT) reports on meetings attended at public expense at the next regular Board meeting." (Operations Code, Section 3.01.035) a w In (law. VIC141 J 1, oo Total - S Significant points learned of benefit to the District and its ratepayers: Director Signature: L t- • l I C C cic C G C 3 7 N 3 N O U • z %f�5�� �riEeei Expend Re tburs- riiF F%—J.i m fo. W m Noma: a I. Attach all raceme. } r W n a z z n u z n _ Z Irl , DATE OF EVEW PURPOSE OR OCCASION LOCATION TRAVEL* WAL. EXPENSE OTHER $E 1.7 A. to 'Can be used for private auto as well as Wxl, limo ana air terra. II. Calculation 1. miles at 55.0 cer>ts per mile (Currant AMe) 2. Total meals 3. 3 days attendance at $ 221,170 per day (par Board poky) 4. Meeting S S. Other = Tool= $ �63.0o Y' L Co cWEvent: StgnVicant points learned of benefit to the ®!strict and its Location: ratepayers: per OrtNnwwe No. 55, "Board members 9WI p►roWde, grief " rspaft on me -atinge etfertded el pit -blip expannse —at the -"-Yt Board maef � regtl�elr ng. (0pera#6arte Code, Section 3.O1.033) L U n (Mv. (Wopg m m CD r W U) DI rector Slansturs. 44A NA E G R EPO XTS • Meeting Date Item Number 10/26/09 VIII.B. COSTA MESA SANITARY DISTRICT RECYCLING COMMITTEE AGENDA Monday, October 19, 2009 12:00 p.m. Costa Mesa Sanitary District 628 W. 19`h Street Costa Mesa, California (Directors Ooten and Schafer) I. Recycling Committee Goals for 2009 -2010 II. Orange County Waste & Recycling Sub - Regional Meetings and Grant Program A. Regional Recycling and Waste Diversion Grant Fiscal Year 2007/08 B. Regional Recycling and Waste Diversion Grant Fiscal Year 2008/09 III. City /MUZEO Trash Artist Challenge IV. 2009 Telephone Book Recycling Program V. Used Tire Round -Up — October 17, 2009 VI. Plastics Presentation to Cub Scout Pack 711 VII. CR &R Report on Other Agencies Recycling Programs VIII. Report on Other CMSD Recycling Programs IX. Public Comments Dated: October 15, 2009 0 Clerk of the District 1� u • • Meeting Date I Item Numbe 10/26/09 VIII. B. 0 C1 U ;, m 91IFORa� Date: July 23, 2009 Quarter: (Check One) 4"' (Apr -Jun) ❑ 1 st (July -Sept) ❑ 2nd (Oct -Dec) ❑ 3rd (Jan -Mar) Name of Organization: Costa Mesa Sanitary District and the City of Costa Mesa Contact Person: Thomas A. Fauth or Patrick Bauer �L Address: 628 West 19'h St, Costa Mesa, CA 92627 and 77 Fair Drive PO Box 1200, Costa Mesa, CA 92626 Email: tfauth@cmsdca..gov ; pbauer @ci.costa - mesa.ca.us ; Phone: (949) 645 -8400, x222 or (714) 754 -5024 Project/Program Title: Costa Mesa Sanitary District and City of Costa Mesa Recycling and Waste Diversion Grant Program Project/Program Goals: 1. Increase public outreach education to the public on recycling benefits and methods. 2. Provide local methods and locations to dispose of household hazardous waste. 3. Promote residential composting. 4. Promote need -based e -waste events. Project/Program Start Date: April 2008 Project/Program Status: Cumulative Accomplishments: 1. The Costa Mesa Sanitary District and the City of Costa Mesa delivered composting and vermicomposting demonstrations on October 18, and November 15, 2008 at the Neighborhood Community Garden, Costa Mesa, CA. Thomas Fauth and CMSD Staff presented the composting workshops, distributed composting and recycling literature and sponsored Earth Machines for backyard composting. 2. The Costa Mesa Sanitary District Staff delivered a vermicomposting presentation on October 20, 2008 to Newport Mesa Unified School District teachers to educate teachers on methods do divert green waste (kitchen waste). Delivered a vermicomposting presentation on November 14, 2008 at St Joachim's Elementary School Cub Scouts to explain the method for diverting Kitchen waste (green waste) from the waste stream. 4. Ongoing: Coast Community College District (CCCD) Board of Trustees signed the "Agreement for AB 939 Regional Recycling and Waste Diversion Grant Funded Recycling Services" August 8, 2008. This three -party agreement finalized the foundation for a multi -year, grant funded recycling program between the District, City and CCCD. The agreement specified the District and City will fund the collection and recycling of household batteries, fluorescent tubes, compact fluorescent tubes (CFLs) and incandescent bulbs collected at the Orange Coast College (OCC) Recycling Center with no cost to the CCCD. 5. The District and City finalized the agreement with Curbside, Inc. to collect the waste specified in 2. above from CCCD's OCC Recycling Center. 6. November 6, 2008: Ordered an additional 50 Earth Machines and 52 two - gallon Kitchen Buckets for District and City residential customers. This continues the pilot program distribution of bins to residents desiring to participate in backyard composting. The program will continue with the purchase and distribution of larger quantities of the Earth Machines, vermicomposting bins and presentations at local park events. 7. January 15, 2009: Ordered an additional 50 Earth Machines and 78 two - gallon Kitchen Buckets for District and City residential customers. 8. Coordinated agreement to collect Fats Oils & Grease from CCCD's OCC Recycling Center to keep the FOG out of the solid and the liquid waste streams. 9. During March, 2009, Patrick Bauer (714- 754 -5633) replaced Melanie Eustice as the City of Costa Mesa Contact. 10. April 9, 2009, April 23, 2009, May 9, 2009, May 21, 2009: Ordered 200 additional Earth Machines and 234 two - gallon Kitchen Buckets for District and City residential customers. 11. May 7, 2009: Published Composting Advertisement in Everything Green, promoting Earth Machine backyard composting. 12. June 18, 2009: Ordered and distributed 20 double sided Recycling Signs promoting recycling at CCCD's OCC Recycling Center. 13. June 2009: Published Article Advertising Backyard Composting in the Summer 2009 City of Costa Mesa `One Person's Trash' paper. • • • n LJ • • Project/Program Units of Measurement (please report on any delivered units of measurement, whether it is pounds diverted, containers purchased, outreach mailers, etc.): 1. During this period (April 1, 2009 through June 30, 2009), Curbside, Inc., collection activities from OCC Recycling Center, Costa Mesa Fire Prevention Bureau, Estancia High School and the Costa Mesa Sanitary District Headquarters Building diverted the following household quantities, volumes or weights of household batteries, fluorescent tubes, CFLs and incandescent bulbs from illegal landfill disposal: a. Household batteries: 676 pounds (4- 9 -09); 693 pounds (5- 21 -09); Totaling 1,369 pounds; b. Fluorescent Tubes: 1,736 linear feet of four and eight foot tubes and 31 bulbs (4- 9 -09); 770 linear feet of four and eight foot tubes and 86 bulbs (5- 21 -09); Totaling 2,506 feet of four and eight foot tubes and 117 bulbs. 2. Total Program Collections to date: Curbside, Inc., collection activities from OCC Recycling Center diverted the following household quantities, volumes or weights of household batteries, fluorescent tubes, CFLs and incandescent bulbs from illegal landfill disposal: c. Household batteries: 3,888 pounds; d. Fluorescent Tubes: 6,063 linear feet of four and eight foot tubes; e. CFLs: 154. 3. Purchased 325 Earth Machines; 4. Purchased 364 two - gallon Kitchen Buckets; 5. Distributed 323 Earth Machines to residential customers; 6. Distributed 400 sets of composting, vermicomposting and recycling brochures; 7. Finalized two multi - organizational agreements. 8. Coordinated a Fats, Oils and Grease (FOG) Agreement with OCC Recycling Center. 9. Cumulative Funds expended through June 30, 2009: $25,249.33 (63.1% of $40,000.00) Other information: Comments: The CMSD and City of Costa Mesa Staff appreciate the grant opportunity, on behalf of our residents. Please submit form to: Christine Knapp at Christine. Knapp @iwmd.ocgov.com 0 n U • Meeting Date Item Numbe 10126/09 VIII. B. r � � 092 ci Date: October 8, 2009 Quarter: (Check One) ❑ 1 st (Apr -Jun) W 2nd (July -Sept) ❑ 3rd (Oct -Dec) ❑ 4`" (Jan -Mar) Name of Organization: Costa Mesa Sanitary District and the City of Costa Mesa Contact Person: Thomas A. Fauth or Jocelyn Schamber Address: 628 West 19'h St, Costa Mesa, CA 92627 and 77 Fair Drive PO Box 1200, Costa Mesa, CA 92626 Email: tfauth @crosdca.gov ; ichamber @ci.costa - mesa.ca.us ; Phone: (949) 645 -8400, x222 or (714) 754 -5024 Project/Program Title: Costa Mesa Sanitary District and City of Costa Mesa Recycling and Waste Diversion Grant Program Project/Program Goals: 1. Increase public outreach education to the public on recycling benefits and methods. 2. Provide local methods and locations to dispose of household hazardous waste. 3. Promote residential composting. 4. Promote need -based e -waste events. Project/Program Start Date: April 2008 Project/Program Status: Cumulative Accomplishments: 1. The Costa Mesa Sanitary District and the City of Costa Mesa delivered composting and vermicomposting demonstrations on October 18, and November 1.5, 2008 at the Neighborhood Community Garden, Costa Mesa, CA. Thomas Fauth and CMSD Staff presented the composting workshops, distributed composting and recycling literature and sponsored Earth Machines for backyard composting. 2. The Costa Mesa Sanitary District Staff delivered a vermicomposting presentation on October 20, 2008 to Newport Mesa Unified School District teachers to educate teachers on methods do divert green waste (kitchen waste). 3. Delivered a vermicomposting presentation on November 14, 2008 at St Joachim's Elementary School Cub Scouts to explain the method for diverting Kitchen waste (green waste) from the waste stream. 4. Ongoing: Coast Community College District (CCCD) Board of Trustees signed the "Agreement for AB 939 Regional Recycling and Waste Diversion Grant Funded Recycling Services" August 8, 2008. This three -party agreement finalized the foundation for a multi -year, grant funded recycling program between the District, City and CCCD. The agreement specified the District and City will fund the collection and recycling of household batteries, fluorescent tubes, compact fluorescent tubes (CFLs) and incandescent bulbs collected at the Orange Coast College (OCC) Recycling Center with no cost to the CCCD. 5. The District and City finalized the agreement with Curbside, Inc. to collect the waste specified in 2. above from CCCD's OCC Recycling Center. 6. November 6, 2008: Ordered an additional 50 Earth Machines and 52 two - gallon Kitchen Buckets for District and City residential customers. This continues the pilot program distribution of bins to residents desiring to participate in backyard composting. The program will continue with the purchase and distribution of larger quantities of the Earth Machines, vermicomposting bins and presentations at local park events. 7. January 15, 2009: Ordered an additional 50 Earth Machines and 78 two - gallon Kitchen Buckets for District and City residential customers. 8. Coordinated agreement to collect Fats Oils & Grease from CCCD's OCC Recycling Center to keep the FOG out of the solid and the liquid waste streams. 9. During March, 2009, Patrick Bauer (714- 754 -5633) replaced Melanie Eustice as the City of Costa Mesa Contact. 10. April 9, 2009, April 23, 2009, May 9, 2009, May 21, 2009: Ordered 200 additional Earth Machines and 234 two - gallon Kitchen Buckets for District and City residential customers. 11. May 7, 2009: Published Composting Advertisement in Everything Green, promoting Earth Machine backyard composting. 12. June 18, 2009: Ordered and distributed 20 double sided Recycling Signs promoting recycling at CCCD's OCC Recycling Center. 13. June 2009: Published Article Advertising Backyard Composting in the Summer 2009 City of Costa Mesa `One Person's Trash' paper. • • • 0 a • • • 14. August 13, 2009: Purchased and installed Recycling Banner at Estancia High School Jim Scott Stadium. Project/Program Units of Measurement (please report on any delivered units of measurement, whether it is pounds diverted, containers purchased, outreach mailers, banners etc.): 1. During this period (July 1, 2009 through September 30, 2009), Curbside, Inc., collection activities from OCC Recycling Center, Costa Mesa Fire Prevention Bureau, Estancia High School and the Costa Mesa Sanitary District Headquarters Building diverted the following household quantities, volumes or weights of household batteries, fluorescent tubes, CFLs and incandescent bulbs from illegal landfill disposal: a. Household batteries: 792 pounds (7- 30 -09); 708 pounds (8- 27 -09); 736 pounds (9- 24 -09); Totaling 2,236 pounds; b. Fluorescent Tubes: 2,502 linear feet of four and eight foot tubes, 107 CFLs and 33 u -tubes (7- 30 -09); 920 linear feet of four and eight foot tubes, 59 CFLs ) and 33 u -tubes (8- 27 -09); ; 2088 linear feet of four and eight foot tubes, 79 CFLs ) and 4 u -tubes (8- 24 -09); Totaling 5,510 linear feet of four and eight foot tubes, 245 CFLs and 70 u- tubes. 2. Total Program Collections to date: Curbside, Inc., collection activities from OCC Recycling Center diverted the following household quantities, volumes or weights of household batteries, fluorescent tubes, CFLs and incandescent bulbs from illegal landfill disposal: a. Household batteries: 6,124 pounds; b. Fluorescent Tubes: 11,573 linear feet of four and eight foot tubes; c. CFLs: 399. 3. Purchased 375 Earth Machines; 4. Distributed 354 Earth Machines to residential customers; 5. Purchased 390 two - gallon Kitchen Buckets; 6. Distributed 369 two - gallon Kitchen Buckets; 7. Distributed 450 sets of composting, vermicomposting and recycling brochures 8. Finalized two multi- organizational agreements. 9. Coordinated a Fats, Oils and Grease with OCC Center. 10. Cumulative Funds expended through September 30, 2009: $32,359.51 (80.91 % of $40,000.00) Other information: Comments: The CMSD and City of Costa Mesa Staff appreciate the grant opportunity, on behalf of our residents. Please submit form to: Christine Knapp at Christine.Knapp@ocwr.ocgov.com 0 .7 • Board of Directors Arlene Schc[jzr Robcrl Omen Gan! Monaltar, Arthur Perry James Ftrr-v"llan Staff Robin B. blotters Mar!a,gcr Disirici Engineer (9, A)) 6 31- 17'1 lllor;ur.i A. Fauth AssisTont AloWI IT ,bran Revak Board Secroury *'k i' ona , file Oislr ?( t -hart R. BUrn.e Marcus O. Day is Ti-eci of Finance Phone f94 45- 84106' Fax (949) 6 =0-2253 Address 628 It" 19th Street Costa Mesa, CA 92627-2716 Irk LJ �s a� Prilved on Re"vied Paper Meeting Date Item Numbe 10/2.6/09 1 VIII.9, 1b 0 T— Ma esa SanftaT b I Uu l u October 6, 2009 .. an Inkpenbent Special District, Ms. Candace Cloud Adams Elementary School 2850 Clubhouse Road Costa Mesa, CA 92626 RE: 2009 Telephone Book Recycling Fundraising Opportunity and Contest Dear Ms. Cloud: The Costa Mesa Sanitary District began Orange County's first telephone book recycling program in 1989 and has transformed the event into a rewarding and educational contest for the students and schools. During the past 20 years over 418,978 telephone books have been collected and recycled and we are inviting your school and students to participate in this year's fall program. This program provides a simple fundraising opportunity with minimal effort. The District will place a bin at your school where outdated phone books collected by your students will be accumulated. The District provides flyers to promote the event and will empty the bin and track the tonnage for each school. By participating in our program, your school can earn $300 to $1,000, as described below, and the students will learn about recycling. Participation awards are based on the enrollment population of each school using the following formula: $1.00 per student up to a maximum of $400. To encourage all schools to participate there is a minimum award of $300. Additionally, a grand prize award of $400 will be given to the Elementary, Jr. High and High School collecting the greatest number of pounds of phone books per student. This method provides all schools an equal opportunity to earn a grand prize award, even if they have lower enrollment totals! Last year the CMSD Board of Directors also awarded an Exceptional Effort Award in the amount of $800 given to schools collecting over 20 lbs. per student., a Grand Prize Award to one school in each category, elementary, middle & high school, collecting the greatest # of lbs. per student and a $500 Award for schools collecting over 10 -20 lbs. per student. PLEASE NOTE: To qualify for the minimum $300 award, your school must collect a minimum of one -half book per student. To be eligible, your school must designate what will be obtained with the funds and included is.a list of last year's participants and their incentive awards. Please choose something that the entire school will have the opportunity to enjoy. The program challenges the students to collect the most telephone books and be rewarded, in addition to providing a hands -on opportunity for the students to learn about recycling. Protecting our w)11MU14itV1s bea(tl) 60 provibing solia waste an6 sewer collection services. www.crosaca.gov All Costa Mesa public and private schools are being invited to participate in this year's recycling event. The 2009 program will occur between November 12, 2009 and December 18, 2009. Please fax the attached response form to the Costa Mesa Sanitary District office by October 15, 2009. The Costa Mesa Sanitary District is anticipating that ALL schools will participate in this worthwhile recycling project. Please take a moment and fax your response today. If you have further questions or concerns, please call me at (949) 645 -8400, ext. 223. Respectfully, Joan Revak Program Manager • :7 • • 11_ -pit. �xll Costa Mesa Sanitary District Awards 2008 Telephone Book Rayding Trogram School Name Award Designated Use Adams School $300 Instructional Materials California School Accelerated Reader Quizzes Charles TeWinkle School Student Activities & Awards Christ Lutheran (K -8) Computer Technology College Park School Materials /Supplies for Recycling & Garden Costa Mesa High School Awards, Assemblies & Student Based Activities Costa Mesa Jr. High School (7 & 8) Student Incentives & Rewards Davis School (5th & 6th) $300 Library Books Estancia High School $700 Leadership Camp Harper Preschool Center $800 School Supplies Kaiser Elementary School $300 Classroom Instructional Supplies Killybrooke School Library Books Kline School $1,500 Smart Board Mariners School $300 Library Books Monte Vista High School Improved Technology Newport Heights Elementary School Classroom Supplies Page School Field Trips Paularino School $300 Science/Technology Pomona School Library, Technology & Enrichment Activities Port Mesa Christian (K -6) $300 Library Books Rea Elementary School (4 -6) Library Books & Classroom Supplies Sonora School Classroom Supplies St. Joachim Elementary School $800 New Computers St. John The Baptist (K -8) $300 Technology Improvement Whittier School Library Books & Subscriptions Wilson School (K -8) Instructional Materials Woodland Elementary School Instructional Supplies Note: Under the revised participation awards, each school must collect a minimum of one -half book per student to qualify for the minimum $300 award 0 • Costa Mesa Sanitary district Yes! Our school will participate in the Costa Mesa Sanitary District's 2009 Phone Book Recycling Program. No. Our school will not be participating in the Costa Mesa Sanitary District's 2009 Phone Book Recycling Program. Please let us know the reason your school is not participating: School Name: School Address: Name of Contact Person at School: Phone Number of Contact Person: Fax Number of Contact Person: How many students are enrolled at your school? Please tell us how your school will use the award money: Return this response form by fax: 9491650-2253 Costa Mesa Sanitary District 628 W. 190' Street Costa Mesa, CA 92627 If additional information is needed Call 9491645 -8400, ext. 223 � Deadline., October 15 2009 Meeting Date Item Numbe 10/26/09 VIII.B. USED.- TIRE DATE: October' 17,2009 ME: 10:00 a.m. -2:00 p.m. DISPOSE OF YOUR UNWANTED TIRES! FREE DROP OFF FOR RESIDENTS ONLY! (No Commercial Businesses) MOUNTED TIRES ARE ACCEPTABLE!! Since the program began, Over 2, 574 tires have been recycled into crumb rubber for playground covers and Rubberized Asphalt Concrete street surfaces. Questions? Please call (949) 645 -8400 Ext. 227 This Recycling Program is sponsored by Costa Mesa Sanitary District ~`�°� City of Costa Mesa Costa Mesa EN6rNEERS REPOR TS Meeting Date TItem Flambe 10/26/09 1 IX.B. October 2, 2009 Board of Directors Costa Mesa Sanitary District 628 W. 19`" Street Costa Mesa, CA 92627 RE: CMSD #175 OCSD Cooperative Projects Grant Program Final Report Dear Directors: Enclosed please find a copy of the final report for the project for your review. Unless needed for specific purposes, please return the copy after review so it may be placed in the engineering library for future reference. Televising for the project was performed from January 2006 to March 2009, the final report was prepared and delivered to OCSD on September 30, 2009, and the invoice for reimbursement was prepared and also delivered to OCSD. As described in the report, the good news for the Sanitary District is the sewer system is structurally intact and there is virtually no infiltration (underground water entering the sewer system through cracks and joints.) However, inflow (surface water entering the system through manhole covers or illegal connections) remains a concern and future capital projects will be proposed to identify the sources and eliminate this water. Thank you for the opportunity to work on the project and prepare the final report. If there are any questions prior to the Board meeting, please call me at (714) 293 -2727 (cell). Sincerely, Robin B. Harriers District Engineer is{Protecting our community's health and the environment 6y providing sofid waste and sewer coffection services. www.cmsdca.gov • I' II II I it • II REPORT OF INFILTRATION AND INFLOW IN THE CMSD SANITARY SEWER SYSTEM FOR THE OCSD COOPERATIVE PROJECTS GRANT PROGRAM No. 175 Prepared By: Joseph P. Sinacori II, PE Project Engineer Costa Mesa Sanitary District Robin B. Hamers, PE District Engineer Costa Mesa Sanitary District 0 September 27, 2009 Report of Infiltration and Inflow in the CMSD Sanitary Sewer System p ary y for OCSD Cooperative Projects Grant Program Project No. 175 Purpose The Orange County Sanitation District receives a dry weather flow of approximately 240 million gallons per day from its service area consisting of the mid and northern Orange County area. However, during large winter storm events, the flow approximately doubles due to the incidence of storm water making its way into the sewer systems of the member agencies, including the Costa Mesa Sanitary District. Water entering the sewer system is termed I/I, standing for infiltration and inflow. Infiltration is the occurrence of storm water and other surface water runoff migrating down through the soil and entering the sewer system through cracks in the pipe, offset joints, or cracks in manhole walls. Inflow is the occurrence of surface water runoff entering the sewer system at ground level, is through the vent holes in manhole covers, through the space between the manhole cover and frame, or through illegal connections. Examples of inflow are flooded streets, which causes ponding over the manhole cover, manhole covers located in the flowline of alleys where the water runs right over the manhole cover, or a property owner solving his lack of surface drainage by illegally installing a drain box and pipeline connected to the sanitary sewer. Water entering the sewer system places an operating and financial strain on the OCSD trunk lines and treatment plants. In order to identify the locations of 1/1, OCSD embarked on a Long - Term Flow Monitoring Program through consultants MWH and ADS. One hundred fifty (150) flow monitors were strategically installed in May 2002 and data was collected for approximately five years. The goal of the program was to locate I/I and then reduce its incidence by 20 %. In order to encourage member agencies to locate and then reduce 1 /1, OCSD developed its Cooperative Projects Grant Program where OCSD would fund up to 50% of local projects designed to identify or reduce I /1. • Page 2 of 13 M Report of Infiltration and Inflow in the CMSD Sanitary Sewer System for OCSD Cooperative Projects Grant Program Project No. 175 Te °/ I/I in the Costa Mesa Sanitary District rOne of the member agencies with significant I/I is the Costa Mesa Sanitary District. CMSD staff confirmed this during preparation of its cooperative projects grant application. CMSD pumping ' station SCADA system data was analyzed to compare typical run times during dry weather days with run rimes during rain events. The extra run time during the rain event was multiplied by the pumping rate to determine the approximate volume of water pumped. The rain event occurring on March 15, 2003 was compared to dry weather pumping data occurring one week later on March 22, 2003. The District has 20 sewer pumping stations and the volumes of water pumped at the 10 highest stations were as follows: Mendoza 475,500 gallons Elden 455,302 Irvine 193,018 Canyon 120,700 Santa Ana i 115,927 Harbor 104,750 President 72,000 M23`d Street 67,376 Victoria 64,400 ' Adams 47,300 ' Based n U o the incidence of I, the CMSD applied for, and received, a cooperative projects grant rto perform closed circuit television (CCTV) of the entire sewer main system to identify I /I. 1 r Page 3 of 13 1 1 r t r 1 r J Report of Infiltration and Inflow in the CMSD Sanitary Sewer System for OCSD Cooperative Projects Grant Program ;i PoAAT� // Project No. 175 _ Cooperative Proiects Final Report The Costa Mesa Sanitary District (CMSD) prepared this comprehensive study of infiltration and inflow in the CMSD sanitary sewer system as part of the Orange County Sanitation District (OCSD) Cooperative Projects Grant Program. The CMSD televised the mainline portion of the system in order to identify any locations of infiltration into the sewer lines and manholes. In addition, the manholes were visually inspected to determine the possibility of infiltration through the manhole walls and inflow through the manhole covers. The ultimate goal for this analysis was to determine how to eliminate infiltration and inflow from entering the sewer system for the reduction of surface water runoff and groundwater in the OCSD sewer system and treatment plan ts. Infiltration The CMSD contracted with National Plant Services to televise and provide inspection reports for all the gravity sewer mains in the system, which totals approximately 216 miles of pipe. National Plant Services utilized the Pipeline Assessment and Certificate Program (PACP) developed by the National Association of Sewer Service Companies (NASSCO) to analyze the sewer lines. The structural and maintenance problem areas were graded using the PACP system, which rates the problem areas from 1 to 5 depending on the severity of the problem as summarized in the table below. An example of a structural grade 5 (S5) is a pipe with a large fracture that has created a hole in the pipe. An example of a maintenance grade 5 (M5) is a pipe with excessive roots or large sag. ? �. �+,t . "iS-yj s '� r! "2tt J � F jy�.x c'�',¢,''���'e R 4-,�y�.Y -� P���_�,s�z'i r'c, � t{ I.�K ✓'� ' �. �'...'�..,. ?:, ® _1 � i:.r `` �^ �,c?' -t A � '. r �•-s � 1••-a„�j. •- r t !� £� ffi.$�hi 7.sx 'na £F' Description Minor Good Defects that have not begun to deteriorate Fair Moderate defects that will continue to deteriorate Poor Severe defects Immediate • - defects requiring immediate - • . Page 4 of 13 U .7 • r, r r r• r r 1� 1 Report of Infiltration and Inflow in the CMSD Saptitary Sewer System for OCSD Cooperative Projects Grant Program Project No. 175^° In addition to the PACP grading system, National Plant Services provided the following standard accounting where infiltration occurred in the pipe: weeper, dripper, runner, and gusher as summarized in the table below: �s s� ����� s�i'k 1 ���c ��� '.�"� 1 1 1 �,iF'Ik.�:�° € ��'B , �°'i �� I �s v�+,Y 4w i,pgi'w g"a 1 1 1 3�A� xs �' ��-•�r �rE � �+"�$� �4 ���' .r e-- 11 ber of 1 / M3 Consistent drop 1 Continuous, moderate / Significant gush National Plant Services worked for approximately three (3) years from 1/06 to 3/09 televising the CMSD gravity sewer system. An inspection report was provided for each reach of sewer, which typically consisted of a sewer line extending between two (2) manholes. The inspection reports were sorted based on the PACP grade and by infiltration categories. As shown in the above table, infiltration occurred in only sixty -nine (69) sewer lines in the entire CMSD sanitary sewer system and the reports for these lines are included as an attachment to this report. The majority of the infiltration areas were weepers, which are minor defects that are not critical or require immediate repair. There were several drippers and runners, but only two (2) gushers. The gushers were repaired immediately after they were reported. The gushers were repaired by the use of a robotic packer, which packed the opening with grout sealant where the water was entering the sewer main. Even though a packer will stop the infiltration, a cured in place liner (CIPP) was also installed in each line. The work was performed by Sancon Engineering II with National Plant Services as a subcontractor. The drippers and runners are shown in the following table and were added to the list of priority sewer repair locations to be funded by the CMSD # 183 System Wide Sewer Repair project, which has an annual budget of $700,000. Page 5of13 M 1 1 1 I" I L.� 1 Report of Infiltration and Inflow in the CMSD Sanitary Sewer System MA I, Q\ for OCSD Cooperative Projects Grant Program J� 1 Project No. 175 Note: Abandoned indicates that the survey was not completed due to maintenance or structural problem. Infiltration in CMSD Sewer Manholes As part of the project, CMSD inspectors visually inspected the interior of all 4,646 sewer manholes to observe whether infiltration was occurring through the bricks in old manholes or Page 6 of 13 • • • Coolidge Ave. Easement 8" VCP 126 104692 104692A Gusher, Runner Walnut Pl. Esmt Cross Over 8" VCP 61 104719 104721 Gusher, Runner 19th Street Alley 24" VCP 11 104602 104604 Runner Cadillac Avenue 8" VCP 213 102360 102360A Runner Hyland Avenue 8" VCP 302 102695 102694 Runner Irvine Avenue 10" VCP 166 104666 104632 Runner Irvine Avenue 10" VCP 325 104666 104719 Runner, Dripper Irvine Avenue 8" VCP 323 105378 105378A Runner, Weeper Smalley Road 15" VCP 193 104900A 104900 Runner Sunflower Avenue 18" VCP 354 106251B 106251A Runner, Weeper Walnut Place Easement 10" VCP 343 104650 104589 Runner, Weeper 19th Street Alley 15" VCP 328 104366 104451 Dripper Adams Avenue 10" VCP 25 101519 101514 Dripper Adams Avenue 10" VCP 283 101514 101514A Dripper Costa Mesa Street 8" VCP 300 103937 104008 Dripper Dawnview Lane Easement 8" VCP 150 105362 105360 Dripper Gibraltar Avenue 8" VCP 252 102660 102661 Dripper Harbor Boulevard 8" VCP 136 103203 Abandoned Dripper Indian Springs Easement 8" VCP 58 105378 105359 Dripper, Weeper Irvine Avenue 8" VCP 330 105303 105350 Dripper Irvine Avenue 8" VCP 256 104852A 104719 Dripper, Weeper Lavender Lane 8" VCP 216 104932 104930 Dripper Sakioka Drive 15" VCP 165 106140 106145 Dripper, Weeper Vista Baya Easement 8" VCP 298 105304 105359 Dripper Note: Abandoned indicates that the survey was not completed due to maintenance or structural problem. Infiltration in CMSD Sewer Manholes As part of the project, CMSD inspectors visually inspected the interior of all 4,646 sewer manholes to observe whether infiltration was occurring through the bricks in old manholes or Page 6 of 13 • • • t Report of Infiltration and Inflow in the CMSD Sanitary Sewer System for OCSD Cooperative Projects Grant Program } Project No. 175 T through the joints between the concrete rings in newer manholes. The inspectors found only one rminor incidence of infiltration through a manhole wall. This finding is consistent with previous inspections of manhole interiors. A few years ago the CMSD prepared plans and specifications for the rehabilitation of manholes but there were no Mmanholes that required work to stop infiltration through the manhole walls. ® Conclusion Regarding Infiltration in CMSD Sewer Mains The CMSD has studied the CCTV videos and inspection reports showing the infiltration areas and has concluded that the amount of water entering the sewer lines due to infiltration is minor, considering there are only sixty -nine (69) locations in the entire system. Also, there are forty five (45) weepers out of the total, which cause only a very slight leak or trickle of water into the sewer line. There are only thirteen (13) drippers and nine (9) runners out of the total, which are on the repair list as previously discussed, but still do not represent any significant volumes. The two (2) gushers reported were already repaired. Therefore, the overall conclusion regarding the 216 miles of sewer mains is the system is intact and infiltration volumes are very minor. Infiltration in Sewer Laterals In order to proactively decrease the possibility of private sewer lateral backups and spills, and in furtherance of meeting the goals of the State of California Waste Discharge Requirements (WDR), the Sanitary District developed Project 4186 Sewer Lateral Assistance Program. The project provides matching funds, up to $1,800 per property, to encourage residential property owners to install cleanouts and maintain their laterals in proper working order. The matching funds cover CCTV work, root cutting, line cleaning, installation of cleanouts, spot repairs, new liners, or new laterals. M As part of the program, the property owner is required to obtain and provide a CCTV video of the sewer lateral prior to the work. Since the program's inception in August 2007, the CMSD F. ® District Engineer has viewed in excess of 300 sewer lateral videos covering a variety of areas Page 7 of 13 1 1 M 1 1 i i 1 r 1 Report of Infiltration and Inflow in the CMSD Sanitary Sewer System for OCSD Cooperative Projects Grant Program Project No. 175 throughout the District. Although the CCTV work was generally performed during dry conditions, the District Engineer has never viewed active infiltration into a sewer lateral. Generally; laterals are usually 3'- 6' deep, which is generally above groundwater or perched water. Therefore, infiltration into private sewer laterals does not appear to be a factor contributing to the incidence of water in the CMSD sewer system. Inflow When the CMSD inspectors reviewed manhole interiors for infiltration, they also assessed the manhole location relative to the possibility of inflow. Inflow may occur through the vent holes in the manhole cover, the pick hole used to remove the cover, or in the space between the frame and cover. The CMSD has found that, over time, particulate matter oftentimes seals the space between the ring and cover, however, a past study by OCSD demonstration that a significant volume of water can flow into a manhole in the space between the ring and cover. The CMSD has 4,646 manholes in the system that are generally constructed on the center line of the street, which is typically at the highest grade or crown of the street. Since the manholes are constructed at the street center line, the entire street would have to flood in order for water to enter the manhole cover. In public alleys, the sewer lines and manholes are also constructed along the center line of the alley, where concrete drainage gutters are typically located. Therefore, the manhole covers in alleys are directly in line with surface water in the gutters, even during low flow conditions. All manholes in the system were visually inspected to determine the possibility of inflow through the manhole covers. The manholes with the possibility of inflow through manhole covers were plugged to stop the surface water from entering the sewer system. The attached Sewer Area Maps show the location of the plugged manholes. The CMSD has concluded that inflow into the system will be reduced after certain manhole covers are plugged or sealed. Page 8 of 13 • Report of Infiltration and Inflow in the CMSD Sanitary Sewer System "! ?\ for OCSD Cooperative Projects. Grant Program Project No. 175 �POnATB� Whether or Not to Completely Seal Manhole Covers Manhole covers not only serve to allow access to the sewer mains for cleaning purposes but also to allow air to enter and exit the system. As the water level in the sewer rises, air is pushed out of th e system, and air re- enters.the system as the water level reduces. If air is not allowed to enter or exit the system, the air inside the system may become pressurized and volatile. Air in the system also serves to aerate the sewage and prevent the formation of hydrogen sulfide (H2S). Hydrogen sulfide causes noxious odors and may combine with warm moist air to produce sulfuric acid (142SO3, H2SO4). Sulfuric acid will cause the concrete in the manholes and the metal underside of the manhole covers to corrode, and will corrode the metal parts and piping in the pumping stations that are not fabricated from stainless steel. In the event of a backup in the District's sewer mains, the vent holes in the manhole covers also serve to allow sewage to escape before backing up into a residence. Completely sealing a sewer system removes the notification of sewage in the street as a pre - warning to additional problems. Because of the above, careful consideration must always be given to completely sealing manhole frames and covers. IDegal Connections If the ground at a residence or business is sloped to the rear of the property, many times there is no place for the rainwater to leave the property, particularly if there is no existing underground storm drain system present. If left unchecked, ponding in a rear yard may also cause storm water to enter the structure and cause damage. Illegal connections generally consist of a property owner or resident piping their rainwater below ground into the sewer system rather than re- grading their property or installing storm water pumps. Page 9 of 13 F1 w U E i 1 R kI 1 u u Report of Infiltration and Inflow in the CMSD Sanitary Sewer System for OCSD Cooperative Projects Grant Program Project No. 175 During the course of the cooperative project, the CMSD identified four illegal connections; two at restaurants, one at a car accessory store, and one at a residence. In all cases, the District immediately notified the property owner and the illegal connection was removed. In order to identify additional illegal connections, the CMSD will be considering a smoke testing program. Smoke testing consists of introducing smoke into the sewer main while the two ends of the line at the manholes are sealed. Smoke will then rise up through illegal connections and into the air and can be visually identified. I/I Education and Outreach The Liaison Committee consists of the Costa Mesa Sanitary District, Mesa Consolidated Water District, and the City of Costa Mesa. The three agencies meet quarterly to discuss matters of mutual interest and the betterment of the community. Each agency is represented by its General Manager and two elected officials. In order to bring the magnitude of the 1/I problem to the attention of the City of Costa Mesa as owners of the local storm drain system, the Costa Mesa Sanitary District invited OCSD staff to the January 9, 2009 meeting. Concurrently therewith, City of Costa Mesa engineering staff was invited to attend as well. OCSD staff gave an informative presentation of the significant level of 1/I present in the -City of Costa Mesa, to the point where certain OCSD trunk sewers were being considered for upsizing. At the same time, senior city engineering staff stated there are generally no regularly flooded streets except for one intersection in the city (17`h Street & Pomona Avenue.) The Liaison Committee meeting successfully brought inflow and infiltration to the attention of the mayor, city council, city manager, and engineering division. When future storm drain projects are in design, attention will be given to the possibility of water entering the sewer system. . Page 10 of 13 Report of Infiltration and.Inflow in the CMSD Sanitary Sewer System �i • for OCSD Cooperative Projects Grant Program _. Project No. 175 �/ORA140/ J - Meeting with the City of Costa Mesa The District's service area includes all of the City of Costa Mesa and portions of Newport Beach and unincorporated Orange County. In order to assess the incidence of inflow occurring in the City of Costa Mesa, another meeting with the city was held on September 24, 2009. District staff met with the City Engineer and two senior engineers, all of who have long -term experience in city storm drain matters. The city recently updated its master plan of storm drains and was able to comment from both a technical perspective and based on the practical experience of observing field conditions during ram events. The city stated only one intersection, 17'h Street and Pomona Avenue, floods to the point where water crosses the crown of the street. Generally, CMSD sewer lines and manholes are located on ' street centerlines, the highest point in the street profile. One other area, Wilson Street occasionally is subject to standing water. This does not lend itself to concluding substantial water is entering the sewer system from flooded streets. Due to street repaving projects and development projects, city engineering staff is also aware of soil and underground conditions. The city reports four areas of underground water as follows: • A layer of cementous material approximately 4' -7' down in the 20`h Street to Flower Street area is causing a perched water table. • Irvine Avenue near Mesa Drive has underground water coming from the northwesterly side to the southeasterly side. • Indian Springs Drive off Irvine Avenue has underground water coming from the hilly area above Indian Springs Drive. • The former airfield at the Orange County Fairgrounds and northerly to Baker Avenue has been found intact underground and has caused areas of a perched water table. • Page I 1 of 13 i e 11 f! Report of Infiltration and Inflow in the CMSD Sanitary Sewer System /4y %^"[rA y for OCSD Cooperative Projects Grant Program �'� • Project No. 175 Discussion also encompassed the current City/District practice of preventing storm water in alley flow lines from entering the sewer system by either raising the manhole above the alley flow line so the water flows around both sides of the manhole, or constructing the concrete vee gutter away from the manhole. Historical Inflow Data In December 1973, Donald E. Stevens, RCE 11066, District Engineer of the Costa Mesa Sanitary District, prepared a flow study for County Sanitation District No. 6, one of the underlying Districts eventually consolidated into Orange County Sanitation Districts. The following is a reprint of a portion of the study: "Storm Water Inflow As might be expected, flow measurements continuing over a four year period resulted in • chance recording during rainstorms. Table 5 presents the resultant flow recordings made in these instances. Examination of flow recordings do not indicate ground water infiltration and it is believed the ground water table within the sewered portion of the District is below the sewer level. It is therefore concluded storm water inflow though manhole covers and illegal connections make up the only significant non - sewage flow. Based on the foregoing data 800 gallons per acre per day is deemed to be a representative inflow figure for analysis and design." The figure of 800 gallons per acre per day (800 GPAD) is still used in current calculations by the CMSD for estimating wet weather flow. Considering the Costa Mesa Sanitary District is slightly larger than 10,000 acres in size, this projects to approximately 8 million gallons per day (8 MGD) of inflow. Page 12 of 13 • lie Report of Infiltration and Inflow in the CMSD Sanitary Sewer System5� " -' y for OCSD Cooperative Projects Grant Program Project No. 175 Summary The Costa Mesa Sanitary District's participation in the OCSD Cooperative Projects Program has successfully lead the Sanitary District to better understand the source of storm water in the District's system and to begin a reduction program. To date, the following has been achieved: • The only, sources of infiltration discovered were two gushers and were repaired. • It is concluded that Inflow is the source of water in the CMSD sewer system. • Over 300 manholes have been plugged to date, with more to follow. • The CMSD has arranged with its production cleaning contractor, National Plant Services, to plug and completely seal manholes when directed by the District. • Four illegal connections have already been removed; three from businesses and one at a residence. • The Mayor, Council persons, and City Manager of Costa Mesa are now educated on the • costly dealings with water in the sewer system. • The City Engineer and other senior engineers at the City of Costa Mesa are now aware of the inflow problem and are searching for sources in a cooperative manner. • As part of City initiated alley improvement projects, the City and District are working cooperatively to prevent water from entering through the sewer manhole covers by redirecting the flow around or away from the manhole covers. ' • The CMSD Board of Directors and District Engineer are committed to reducing inflow from the CMSD service area, and future reduction projects will be included in the yearly capital improvement program (CIP). ° The Costa Mesa Sanitary District Board of Directors and Staff hereby express their appreciation to OCSD for creating the Cooperative Projects Program and approving the CMSD's application. • Page 13 of 13 i Meetin Date Item Numbe 10/26109 IX.A.1. October 10, 2009 Board of Directors Costa Mesa Sanitary District 628 W. 190' Street Costa Mesa, CA 92627 RE: WDR Sewer System Management Plan Re- Certification and Approval of Self -Audit Dear Directors: Enclosed please find the updated Sewer System Management Plan (SSMP) for the Costa Mesa Sanitary District. Re- certification and approval of the self -audit of the SSMP by the Board of Directors will continue to keep the CMSD in compliance with the State of California Waste Discharge Requirements (WDR.) The enclosed version includes comments from Don McIntyre, Alan Burns, Tom Fauth, and Director Ooten. • Please note the copy of the SSMP included in the Board packet does not include the multiple attachments and exhibits, such as the WDR order and the monitoring and reporting order from the State Water Resources Control Board. Also, the final copy will be placed in a notebook with tabs separating all the sections. • Thank you for the opportunity to prepare the updated Sewer System Management Plan. If there are any questions prior to the Board meeting, please call me at (714) 293 -2727 (cell). Sincerely, W, Robin B. Hamers District Engineer Protecting our community's fieaftfi and tke environment 6y providing solid waste and sewer coffection services. www. crosdca.gov • 70 0- 1 R. COSTA MESA SANITARY DISTRICT SEWER SYSTEM MANAGEMENT PLAN Prepared by Robin B. Hamers RCE 31720 October 10, 2009 Costa Mesa Sanitary District 628 W. 19th Street Costa Mesa, CA 92627 Phone: (949) 645 -8400 FAX: (949) 650 -2253 SEWER SYSTEM MANAGEMENT PLAN OCTOBER 10, 2009 COSTA MESA SANITARY DISTRICT Table of Contents I. GOAL ............................................................................................................... ............................I -1 A. INTRODUCTION .................................................................................................. ............................... A -1 B. REGULATORY BACKGROUND ..................................................................................... ............................B -2 C. PURPOSE AND GOALS OF THE SSMP .......................................................................... ............................C-2 11. ORGANIZATION ........................................................................................... ............................... II-4 A. RESPONSIBLE OFFICIALS ................................................................................... ............................A -4 B. RESPONSIBILITIES FOR THE CMSD SSMP ................................................................... ............................B-4 C. CHAIN OF COMMUNICATION FOR REPORTING SSOS ........................................................ ............................0 -6 III. LEGAL AUTHORITY ...................................................................................... ............................... III -9 A. PREVENT ILLICIT DISCHARGES INTO ITS SANITARY SEWER SYSTEM .................................. ............................... A -9 B. REQUIRE THAT SEWERS AND CONNECTIONS BE PROPERLY DESIGNED AND CONSTRUCTED ....... ............................B -9 C. MAINTENANCE, INSPECTION, OR REPAIRS OF SEWER LATERALS ........................................ ...........................0 -10 D. LIMIT THE DISCHARGE OF FATS, OILS, AND GREASE AND OTHER DEBRIS THAT MAY CAUSE BLOCKAGES ................ D -10 E. ENFORCEMENT OF VIOLATIONS OF CMSD SEWER ORDINANCES .................................. ............................... E -11 IV. OPERATION AND MAINTENANCE PROGRAM ............................................ ............................... IV -12 A. THE CMSD SANITARY SEWER SYSTEM MAP ........................................................... ............................... A-12 B. PREVENTATIVE MAINTENANCE PLAN ......................................................................... ...........................B -12 C. REHABILITATION AND REPLACEMENT PLAN .................................................................. ...........................0 -14 D. EDUCATION AND TRAINING ................................................................................ ............................... D -15 E. EQUIPMENT AND REPLACEMENT PARTS INVENTORY ................................................... ............................... E -16 V. A. B. VI. A. B. C. D. E. F. VII. A. B. C. D. E. F. G. DESIGN AND PERFORMANCE PROVISIONS ..................................................... ...........................V -18 STANDARDS FOR INSTALLATION, REHABILIATION AND REPAIR ................................... ............................... A -18 STANDARDS FOR INSPECTION AND TESTING OF NEW AND REHABILITATED FACILITIES ......... ...........................B -19 OVERFLOW EMERGENCY RESPONSE PLAN ..................................................... ..........................VI -20 SSO NOTIFICATION PROCEDURES ........................................................................ ............................... A -20 APPROPRIATE RESPONSE TO ALL OVERFLOWS ............................................................. ...........................B -21 REGULATORY NOTIFICATION PROCEDURES ................................................................. ...........................0 -21 1) Oral Notification .......................................................................................... ...........................1 -21 2) Written Report ............................................................................................. ...........................2 -22 TRAININGPROCEDURES ..................................................................................... ............................... D -22 EMERGENCYRESPONSE OPERATIONS .................................................................... ............................... E -23 PROGRAM TO CONTAIN AND PREVENT SEWAGE DISCHARGES TO SURFACE WATERS ....... ............................... F -23 FOGCONTROL PROGRAM .......................................... ............................... .........................VII -26 PUBLIC EDUCATION OUTREACH PROGRAM ............................................................ ............................... A -26 FOGDISPOSAL PLAN ............................................................................................. ...........................B -26 LEGAL AUTHORITY TO PROHIBIT DISCHARGES TO THE SYSTEM ........................................ ...........................0 -27 GREASE REMOVAL DEVICE REQUIREMENTS ........................................................... ............................... D -27 INSPECTION OF GREASE PRODUCING FACIUTIES ....................................................... ............................... E -28 CLEANING SCHEDULE FOR SEWER SYSTEM SECTIONS SUBJECT TO FOG BLOCKAGES ........ ............................... F -28 SOURCE CONTROL MEASURES FOR 'ENHANCED MAINTENANCE AREAS ........................ ............................... G -28 • • VIII. SYSTEM EVALUATION AND CAPACITY ASSURANCE PLAN ................... ............................... VIII -30 0 SEWER SYSTEM MANAGEMENT PLAN OCTOBER 10, 2009 COSTA MESA SANITARY DISTRICT • A. EVALUATION ........................ ............................... A -30 ............................................ ............................... B. DESIGN CRITERIA ................................................................................................... ...........................B -30 C. CAPACITY ENHANCEMENT MEASURES ....................................................................... ...........................C-30 D. CIP SCHEDULE ................................................................................................. ............................... D-31 IX. MONITORING, MEASUREMENT, AND PROGRAM MODIFICATIONS ........... ............................... IX -32 X. SSMP PROGRAM AUDITS ........................................................................... ............................... X -32 XI. COMMUNICATIONS PROGRAM ................................................................ ............................... XI -32 • ii SEWER SYSTEM MANAGEMENT PLAN OCTOBER 10, 2009 COSTA MESA SANITARY DISTRICT I. GOAL A. INTRODUCTION The Costa Mesa Sanitary District (CMSD) is an independent special district governed by an independent five member Board of Directors elected at large by the residents. The District was formed in 1944, nine years before the City of Costa Mesa was incorporated, and provides sewer service and solid waste collection. The boundaries of the District include the entire City of Costa Mesa and portions of the City of Newport Beach and the unincorporated territory of the County of Orange. The District serves a residential population of approximately 116,700 plus various public, commercial, industrial and retail land uses. The District's facilities include 326 miles of sewer pipelines and 20 pumping stations. A detailed list of the sizes and lengths of the District owned sewer lines can be found in the Costa Mesa Sanitary District's Sewer Master Plan. The District's headquarters is located at 628 W. 19th Street, Costa Mesa, and the District is constructing a new District Yard at 174 W. Wilson Street, Costa Mesa. The yard facility should be in operation in early 2010. In order to further the goal of a successful and comprehensive sewer system • program, the CMSD Board of Directors established a Sewer System Committee that is comprised of three Directors, engineering staff, administrative staff, and field staff. The committee meets monthly and reviews in detail all facets of the sewer program. This allows the Directors and staff to become knowledgeable and intimately involved in furtherance of the program. The Santa Ana Region of the State Water Quality Control Board oversees the water quality in the local waters of the State, particularly the Pacific Ocean and the Newport Beach Upper and Lower Bay. The beaches along the coast have been closed numerous times due to contaminated surface water runoff and sewer spills and the closures have impacted the economy associated with summer beach activity. In response to the beach closures, the Regional Water Quality Control Board adopted new storm drain and sewer regulations. The sewer regulations, termed the Waste Discharge Requirements (WDR), were adopted on April 26, 2002, and applied to all the sewer system owners in Orange County whose lines are tributary to the Orange County Sanitation District treatment plants. Therefore, these regulations applied directly to the Costa Mesa Sanitary District. Subsequent to the regional order, on May 2, 2006 a statewide WDR was adopted and the local order was rescinded. One of the requirements of the WDR is the preparation and implementation of a comprehensive Sewer System Management Plan (SSMP). By preparing and 1 0 SEWER SYSTEM MANAGEMENT PLAN OCTOBER 10, 2009 COSTA MESA SANITARY DISTRICT practicing the procedures in the plan, the occurrence of sewer spills should decrease. This update to the SSMP will reflect the changes occurring at the District since the SSMP was last revised. Along with the recommendation to the Board of Directors to certify and adopt the SSMP is to also direct District staff to continually update the plan and bring it back to the Board at appropriate intervals for approval. The Costa Mesa Sanitary District recognizes the importance of protecting ocean water quality by preventing sewer spills and has historically taken a proactive approach to comprehensive sewer system management. B. REGULATORY BACKGROUND The Costa Mesa Sanitary District lies in Region 8 of the State Water Resources Control Board. The Region 8 WDR adopted in 2002 was partially in response to the Orange County Grand Jury report that analyzed ocean water pollution and identified grease in sewer lines as a substantial cause of sanitary sewer overflows (SSOs). Along with the WDR, the Regional Water Quality Control Board (RWQCB) also adopted Monitoring and Reporting Requirements in order to insure consistent and accurate sewer spill reporting. After the State Water Resources Control Board viewed the success of the regional WDR, a statewide order was adopted and the local order rescinded. The statewide order is nearly identical to the regional order and covers all sewer system owners in the State of California who own one mile or more of sewer lines. The statewide order is Order No. R3 -2006- 0003 -DWQ, Statewide General Waste Discharge Requirements for Sanitary Sewer Overflows, (SSOs) and was adopted on May 2, 2006. The Costa Mesa Sanitary District Sewer System Management Plan (SSMP) is tailored to meet this order. The SWRCB developed the WDR to promote uniformity in the management of California's wastewater collection systems and reduce SSOs. The SWRCB found that cities and districts that have implemented SSMPs similar to this have been effective not only in improving spill reporting, but also in mitigating SSO impacts. Data also supported the conclusion that better collection system management will benefit water quality and prolong the life of sanitary sewer systems. The SWRCB may regulate sanitary sewer overflows based on authority in the Federal Clean Water Act (EPA 2002) and the Porter - Cologne Water Quality Control Act, Section 13263 (California Water Code of Regulation 2006). C. PURPOSE AND GOALS OF THE SSMP This document has been developed to comply with WDR R3- 2006 - 003 -DWQ and sets specific wastewater collection system requirements and upholds State water 2 SEWER SYSTEM MANAGEMENT PLAN OCTOBER 10, 2009 COSTA MESA SANITARY DISTRICT • quality standards. The WDR requires permittees to prepare and implement a SSMP in order to: • Provide a plan and schedule to properly manage, operate, and maintain all parts of the sanitary sewer system in order to provide reliable service in the future, • Reduce and prevent SSOs, • Help mitigate any SSOs that do occur. Sanitary sewer overflows are overflows from sanitary sewer systems of domestic, industrial, and /or commercial wastewater. SSOs may cause a public nuisance, particularly when untreated wastewater is discharged to waters designated for contact recreation. Many SSOs can be prevented with adequate and appropriate facilities, source control measures, and operation and maintenance of the sanitary sewer system. n U • 3 SEWER SYSTEM MANAGEMENT PLAN OCTOBER 10, 2009 COSTA MESA SANITARY DISTRICT II. ORGANIZATION A. RESPONSIBLE OFFICIALS The two Legally Responsible Officials (LRO) for the Costa Mesa Sanitary District are the District Engineer and the Operations Manager. B. RESPONSIBILITIES FOR THE CMSD SSMP General Manager Overall Responsibilities for District's Sewer Program District Engineer Legally Responsible Official (LRO) Responsible for the overall operation of the regulated facility. Design and construction standards and specifications for sewer systems. Procedures and standards for inspecting and testing the installation of new ® and rehabilitated sewer systems. System Evaluation and Capacity Assurance Plan / Capital Improvement Program including: • Hydraulic capacity evaluation. • Capacity enhancement measures. • Schedule. • Regular visual and TV inspections of manholes and sewer pipes. • Prioritizing and scheduling rehabilitation projects. • Rehabilitation and replacement plan to identify and prioritize system deficiencies including potential sources for future SSOs. Public Information Officer. Establishes policy for implementation. Sanitary Sewer System Map. Coordinates FOG program consultant services Operations Manager 4 SEWER SYSTEM MANAGEMENT PLAN COSTA MESA SANITARY DISTRICT Legally Responsible Official (LRO) Supervises field crew. Contract manager for outside services. Allocates program resources. Regulatory notifications and communications. Collaborates with Public Information OCTOBER 10, 2009 Officer (PIO) on public communications. FOG (fats, oil, and grease) program enforcement, education and outreach. SCADA system manager. Inspector Insures new construction meets standards. Implements emergency response. Oversight of contractors hired to work on CMSD facilities. Maintenance Supervisor Primary responder for SSOs. Implements Emergency Response. Routine preventive operation and maintenance activities. Supervises in -house line cleaning crew. Staff training in sanitary sewer system operations and maintenance. Equipment and replacement part inventories. Title: District Engineer Operations Manager Permit Processing Specialist Inspector Maintenance Supervisor Clerk of the District 5 Phone Number: 949 - 631 -1731 714 - 645 -8400 ext. 222 714 - 645 -8400 ext. 229 714 - 631 -1731 714 - 645 -8400 714 - 645 -8400 ext. 223 0 • 0 SEWER SYSTEM MANAGEMENT PLAN OCTOBER 10, 2009 COSTA MESA SANITARY DISTRICT The District Engineer and Operations Manager are each responsible directly to the General Manager and ultimately the CMSD Board of Directors for implementing the SSMP and supervising the other staff members responsible for certain activities. C. CHAIN OF COMMUNICATION FOR REPORTING SSOS After receiving a complaint or report of a potential SSO, the Maintenance Supervisor and the District Engineer are notified. In the case of a power failure or other emergency within a pumping station, an alarm auto - dialer system will call to inform three District members of the emergency in the following order: Maintenance Supervisor, Operations Manager, and then the District Engineer. The first responder will report an overflow or hazard immediately to the Operations Manager and then to the District Engineer if significant and there is a need for additional support and resources. The District's Operations Manager is responsible for reporting the overflow to the appropriate regulatory agencies. The response process for SSOs is described in section VI in more detail. The District's Operations Manager is a Legally Responsible Official (LRO) and is responsible for overseeing the reporting process. The Operations Manager receives the spill report from the field crew and drafts up the required report. The draft is then reviewed with the District Engineer with consideration given to volume calculations, vacuum and wash down operations, cause of spill, timeliness of response, etc. After discussions are complete, the report is finalized and transmitted to the appropriate authorities. The District reports all spills except private property spills where the spill is contained on -site. As a first priority during a sewer spill, District staff and field crews notify the appropriate agencies by phone that a spill has occurred instead of depending on the report as a means of notification. If the spill is significant or the result of a major emergency involving CMSD sewer lines or pumping stations, the District follows a pre- described procedure. The following page contains the Organizational Chart showing the lines of authority of all the administrative and field staff and their respective responsibilities during such an emergency. In order to properly respond to a sewer system emergency that requires reconstruction of District sewer facilities, the District placed its long standing high quality contractors on emergency services agreements. The list contains contractors who have demonstrated expertise in pumping station construction, pipeline construction, televising, and pipeline rehabilitation utilizing trenchless C7 SEWER SYSTEM MANAGEMENT PLAN COSTA MESA SANITARY DISTRICT OCTOBER 10, 2009 10 technology. These contractors are staffed with well- experienced workers who are able to handle the scope of emergencies experienced in the District. • • SEWER SYSTEM MANAGEMENT PLAN COSTA MESA SANITARY DISTRICT EMERGENCY RESPONSE PROGRAM ORGANIZATIONAL CHART AND RESPONSIBILITIES General Manager District Engineer OCTOBER 10, 2009 District Engineer: Stays in office with engineering plans of all facilities, plans strategy, authorizes outside contractors to perform services; is also public information officer. Operations Manager: Documents activities through pictures and reports. Handles all required spill reporting. Permit Proc. Specialist: Works as needed. Provides support to all parts of operation. Inspector: Works with field crews to handle emergencies. Provides verbal reports to District Engineer. Evaluates situation and plans strategy with District Engineer. Field Crews: Maintenance Supervisor and field crews implement emergency response. Mobilizes sewer cleaning trucks, by -pass equipment, and diesel - powered generators. Evaluates situation and plans strategy with District Engineer. Clerk of the District: Faxes situation updates to Board. Arranges for emergency Board meeting if necessary i • s • SEWER SYSTEM MANAGEMENT PLAN COSTA MESA SANITARY DISTRICT III. LEGAL AUTHORITY OCTOBER 10, 2009 C� The District must demonstrate, through sanitary sewer system use ordinances, service agreements, or other legally binding procedures, that it possesses the necessary legal authority to: (A) Prevent illicit discharges into its sanitary sewer system. (B) Require that sewers and connections be properly designed and constructed. (C) Ensure access for maintenance, inspection, or repairs for portions of the lateral owned or maintained by the District. (D) Limit the discharge of fats, oils, and grease and other debris that may cause blockages, and (E) Enforce any violation of its sewer ordinances. A. PREVENT ILLICIT DISCHARGES INTO ITS SANITARY SEWER SYSTEM The Sanitary District has the power to install sewers and enact regulations related thereto, including the prohibition of private sewer systems and requiring all inhabited property to be connected to District sewers (Health and Safety Code Section 6400 et seq.) Once exercised, a sanitary district's power is controlling over any general law city or county regulation pertaining to the same subject (Home Gardens Sanitary District v. City of Corona (2002) 116 Cal.Rptr.2d 638.) A permit from the District is required to connect to, use, or maintain a connection to the District's facilities (District Operations Code Section 7.05.030(a)). Any person, firm or corporation that connects or discharges to the District's sewerage system without a valid permit is guilty of a misdemeanor (District Operations Code Section 7.05.030(f)). In the Costa Mesa Sanitary District, illegal connections are usually connections to the sewer system by property owners who have drainage problems due to flat areas and low spots and who solve those problems by draining those areas to an inlet that is connected to the sewer system. When instances of these illegal connections are found, the property owner is required to immediately remove the connection. B. REQUIRE THAT SEWERS AND CONNECTIONS BE PROPERLY DESIGNED AND CONSTRUCTED Results of District -wide video inspection show that vitrified clay pipe will remain in excellent condition if proper construction practices are followed. Providing continuous inspection during the installation procedure insures the proper 9 is SEWER SYSTEM MANAGEMENT PLAN OCTOBER 10, 2009 COSTA MESA SANITARY DISTRICT construction practices are followed. Continuous inspection of other utilities being installed in the vicinity of the sewer lines insures proper protection methods are provided for the sewer lines and lengthens the life expectancy of the lines. Title 7 of the Operations Code regulates sewer construction. All sewer construction must be in accordance with District standards (Section 7.01.010). The type of materials and inspection requirements by District staff are provided in Chapter 7.01. The Sanitary District has its Standard Plans and Specifications for the Construction of Sanitary Sewers that insures the sewer lines and connections are properly designed and constructed. The District's specifications by reference incorporate the Standard Plans and Specifications for Public Works Construction (Green Book), which assists in insuring proper design and construction of sewer facilities. C. MAINTENANCE, INSPECTION, OR REPAIRS OF SEWER LATERALS The Costa Mesa Sanitary District does not own or maintain the sewer laterals within the District boundary. By ordinance, the sewer laterals, even when located within public streets, remain private and are owned and maintained by the property owner (District Operations Code Chapter 7.03). The District does require CCTV inspection and repairs of private sewer laterals under certain conditions that will assist in preventing sewer spills (District Operations Code Chapter 7.03). D. LIMIT THE DISCHARGE OF FATS, OILS, AND GREASE AND OTHER DEBRIS THAT MAY CAUSE BLOCKAGES Every owner, tenant and persons using property shall have a duty not to cause, permit or allow the accumulation of grease in the District's sewer line so that sewage spills may occur. Such persons shall use reasonable methods to reduce grease accumulation in the District's sewer lines including but not limited to reducing or eliminating the grease that is deposited in the sewer and utilizing enzymes and similar products that prevent grease build -up. No person shall discharge grease into the sewer system so as to cause an accumulation in the District's lines so as to substantially contribute to the possibility of a sewage overflow (District Operations Code Section 7.09.041). No Food Service Establishment shall discharge into the District's system without obtaining a permit from the District describing the business operations and discharge and any FOG prevention measures being undertaken or to be undertaken to reduce the discharge of FOG into the District's system in accordance with this chapter (District Operations Code Section 7.09.044). 10 SEWER SYSTEM MANAGEMENT PLAN OCTOBER 10, 2004 COSTA MESA SANITARY DISTRICT 0 The District has adopted Ordinance No. 51, An Ordinance Imposing a Permit Requirement for Food Service Establishments Pertaining to Grease Control, which controls fats, oils, and greases (FOG). Grease has been identified as the number one cause of sewer line stoppages and spills by the Sanitary District and by the Orange County Grand Jury who conducted a countywide study. Because of this finding, FOG has been identified as the most important first step in improving sewer system reliability. As stated earlier, the District has the legal authority to control discharges to the sewer system for all sewer facilities located on private property that are outside any structures located on the property. This authority allows the District to require grease interceptors, as by Code the interceptor is located outside the building. The legal authority for plumbing fixtures inside a building rests with the local agency building department. The Sanitary District has been working with the Building Officials of the three building departments within the District's service area (Costa Mesa, Newport Beach, Orange County) to urge adoption of FOG reduction policies, which will be consistent with the goal of removing FOG from the sewer system. The District controls the discharge of other debris into the sewer system through its ordinances and through the ordinances of the Orange County Sanitation District, whose regulations prohibit unapproved debris from being discharged into the system. Both the Costa Mesa Sanitary District and the Orange County Sanitation District only allow discharges from permanently install plumbing fixtures unless authorized by special discharge permit. E. ENFORCEMENT OF VIOLATIONS OF CMSD SEWER ORDINANCES The District has enacted an Operations Code by ordinance. Any person, firm, or corporation violating the penal provisions of this ordinance shall be guilty of a misdemeanor and punishable by a fine of up to one thousand dollars per day and /or up to six months in jail (Section 1.02.010). Violations of the connection permit provisions of the Operations Code are also subject to civil penalty (Section 7.05.030(e)). Violations of the Operations Code may result in termination of service in accordance with Health and Safety Code Section 6523.2. • 11 • SEWER SYSTEM MANAGEMENT PLAN COSTA MESA SANITARY DISTRICT IV. OPERATION AND MAINTENANCE PROGRAM A. THE CMSD SANITARY SEWER SYSTEM MAP OCTOBER 10, 2009 The District has a hand -drawn Sewer Atlas that is continuously updated as new facilities are constructed. The Atlas shows the location of all sewer mains, manholes, laterals, pumping stations and pressurized sewer lines (force mains). The Atlas also has reference numbers to the particular construction plans that were used to build each portion of the system. In addition to the Sewer Atlas, plans of the sewer system are included in the Sewer Master Plan Update. The maps in the Master Plan are also updated as new facilities are constructed and are used in conjunction with the sewer line capacity calculations as a planning tool for the yearly Capital Improvement Program. Because the Sewer Atlas is a hand -drawn set of maps, and because a computerized GIS system can provide multiple planning tools such as sewer main cleaning maps, computerized maintenance management system (CMMS), and hydraulic modeling, the CMSD Board of Directors directed District staff at the regular meeting held August 27, 2009, to bring back a negotiated contract with Environmental Engineering and Contracting (EEC) to convert the District's mapping system to GIS. The locations of all the storm water conveyance facilities are shown on separate maps prepared by the agencies owning the storm drains and copies of these plans in reduced size format have been distributed to the CMSD District Engineer, Inspector, Field Crews, and Administrative Office. The District recognizes the link between a sewer spill and its travel in a storm drain facility to the receiving waters. The District has educated its Staff to understand the storm drain network and utilize it to capture a spill if it has entered the storm drain system. The District understands the NPDES regulations for storm drain system owners contain requirements prohibiting sewer system spills into the storm drains. The NPDES requires the storm drain system owners to adopt measures that will decrease the possibility of sewer spills reaching the waters of the state. B. PREVENTATIVE MAINTENANCE PLAN The District has historically cleaned the sewer system between once a year and once every three years and continues to do so. Between once a year and once every three years is the industry standard for agencies with comprehensive sewer maintenance programs. Areas needing more frequent cleaning - known as hot spots or enhanced maintenance areas - are cleaned as frequently as necessary. These include the inverted siphons that run under flood control channels or commercial areas with multiple restaurants. 12 SEWER SYSTEM MANAGEMENT PLAN OCTOBER 10, 2009 COSTA MESA SANITARY DISTRICT • The District is developing GIS maps of areas of the system requiring cleaning once per year, areas requiring cleaning once every two years, and areas requiring cleaning only once every three years. An example of an area requiring cleaning once a year is the 15" VCP sewer main in Adams Avenue that handles a large service area. Examples of lines requiring cleaning once every three years are 8" lines in cul -de -sacs that only serve a few residences. The GIS maps and CMMS will provide an enhanced planning tool consisting of boundary lines around sewer sheds so they can be cleaned from the higher elevations to the lower elevations along with colored cleaning maps. Currently, the CMSD Maintenance Supervisor uses copies of the Sewer Atlas to plan and document cleaning activities. The District has two sewer - cleaning crews, one in -house crew and one contract crew. The contract crew performs "maintenance cleaning ", or the routine cleaning of each of the lines according to the cleaning schedule. The in -house crew works at the discretion of the Maintenance Supervisor and cleans hot spots, washes out pumping station wet wells, responds to emergencies, and assists in the pumping station preventative maintenance program. In order to alleviate the extra time involved in cleaning and maintaining hot spots and lower the risk of SSOs, the District established a Sewer System Sub - Committee that includes one or two Directors, CMSD engineering and field staff, and the District's FOG consultant EEC. The committee meetings approximately every three months and analyzes the hot spots to determine a structural repair. Since inception of the committee, nine hot spots have been repaired and two more are currently scheduled. Due to the dynamic nature of sewer pumping stations and the risk of large spills, in addition to the Maintenance Supervisor and one crewmember that have backgrounds in preventative maintenance of pumping stations, the District retains Jimni Systems, a pumping station maintenance firm, on yearly contracts to perform routine and special maintenance on the pumping stations. The Maintenance Supervisor keeps a spreadsheet tracking the dates and categories when preventative maintenance is performed at each pumping station. To enhance the District's SCADA alarm system for pumping stations, the District installed more reliable liquid level sensors with a backup sensor at nearly all the pumping stations. This conversion has occurred between 2006 -2009. The District is also upgrading the SCADA system and equipment to provide more reliability in reporting. The District will no longer use cell phone towers to relay messages from pumping stations, but will use a dedicated radio frequency. These improvements are being installed in 2009 -2010. The District's preventative maintenance program for pumping stations began years ago when staff obtained the recommended pump maintenance schedule from the pump manufacturer and for the rest of the piping, valves, and other equipment in the station and valve vault, the District used the recommended maintenance 41 13 SEWER SYSTEM MANAGEMENT PLAN OCTOBER 10, 2009 COSTA MESA SANITARY DISTRICT schedule provided by Schuler Engineering Corporation. Bruce Schuler is both a registered civil engineer and construction contractor and was requested to provide an outline for the program because of his extensive experience in construction and rehabilitation of pumping stations. Schuler Engineering Corporation is also one of the District's emergency contractors as well as having bid and successfully constructed various District projects. The Maintenance Supervisor then captured the above information into a comprehensive spreadsheet, including expanding the categories and parameters, which is the working document for the maintenance of the pumping stations. In order to prevent private property sanitary sewer overflows from residential properties, the Board of Directors established Project #186 Sewer Lateral Assistance Program. The program provides matching funds of up to $1,800 per parcel for residents to construct a sewer cleanout or clean, repair, rehabilitate, or replace their sewer lateral. The program is funded at a yearly level of $150,000 exclusive of staff costs. Since the program's inception in July 2007, over 300 applicants have participated in the program with an approximate average reimbursement of costs of $1,100 per parcel. The program has prevented a significant number of backups from occurring and is very well received by the residents. The program is set to remain in the yearly budget. C. REHABILITATION AND REPLACEMENT PLAN As written in the Costa Mesa Sanitary District Sewer Master Plan Update, there are no known structural deficiencies in the sewer system. The District's 1989 -1993 video of the sewer system disclosed the few gravity line segments that necessitated point repairs and these repairs were handled in the early 1990s. Since then the District has completed small yearly televising projects to stay ahead of needed repairs and to supplement the FOG program. The District re- televised the entire system under Project #175 from 1/1/06 to 3/15/06 under a cooperative project with the Orange County Sanitation District (OCSD). The Sanitation District is concerned with the excessive rainwater and ground water arriving at their two treatment plants during the rainy season. Water may enter the sewer system through infiltration (groundwater entering the sewer system through cracks in sewer lines and manholes) and inflow (surface water entering the sewer through the holes in manhole covers when streets become flooded or through backyard illegal connections that drain rainwater). Termed I /I, the water places a large strain on the sewer treatment plants as the flows doubles from 240 million gallons per day (MGD) to 480 MGD. The re- televising of the District's system was performed using the standard NASSCO PACP grading system. Project #182 Analysis of CCTV results is currently in progress and the project will result in two reports: an I/I report to OCSD to describe and quantify the inflow and infiltration inside the CMSD service area; and 14 SEWER SYSTEM MANAGEMENT PLAN OCTOBER 10, 2009 COSTA MESA SANITARY DISTRICT a report quantifying the structural and other deficiencies found with a recommended repair program based on repairing the most severe problems first. In order to address the findings in the analysis project, the Board of Directors has approved a yearly repair project in the Capital Improvement Program (CIP) noted as Project 183 System Wide Sewer Repair with a yearly funding on $700,000. The sewer pumping stations and pressurized sewer lines (force mains) require a more aggressive maintenance program. The 20 pumping stations have equipment that operates in short cycles throughout each hour of the day. The stations are monitored and maintained daily and because of the continuous operation, any deficiencies are readily apparent. Maintenance is ongoing and on an as- needed basis. The pumping stations are upgraded or rebuilt as soon as the Maintenance Supervisor believes the risk of problems begins increasing. As part of the Sewer Master Plan, a chart was prepared with installation dates, line size, pipe material, flow rate, and pressure for each of the 20 force mains. Because these lines flow under pressure, they have a shorter life expectancy than gravity sewers. Whereas gravity sewers can be video inspected while they are in operation, force mains must be totally shut down and the system by- passed in order to allow the camera to travel down the line. A replacement schedule will be prepared and will be based on the anticipated life expectancy of each force main. The District has also kept records of previous ruptures, if any, and the causes. District staff has met • with a corrosion specialist to consider field- testing the force mains and soils conditions to better predict the life expectancy of each force main. The current yearly sewer charges provide approximately $1.2 million per year for the Capital Improvement Program. By law, these funds must be used for maintenance and rehabilitation projects and not for expansion projects. In addition to these funds, various other items in the budget are dedicated to sewer system maintenance and operation. The District also established a long -term sinking fund under Project #149 for future sewer replacement for the time when the sewer system reaches its life expectancy. The fund was established in fiscal year 1995 -1996 and has a current balance of $1,920,805. The District Engineer and Director of Finance /Treasurer informally agreed the current goal of the fund is $5 million at which time the fund will be reexamined by the Board of Directors and staff. D. EDUCATION AND TRAINING On a yearly basis, the Maintenance Supervisor and field crew attend formalized collection systems training seminars. The seminars include use of combination vacuum /jetting vehicles, hoses and nozzles, sewer cleaning procedures, and emergency response including blocking storm drains and recovering spilled effluent. 1-1 15 • SEWER SYSTEM MANAGEMENT PLAN OCTOBER 10, 2009 COSTA MESA SANITARY DISTRICT The Maintenance Supervisor and the Operations Manager are both certified as Level 1 operators under the California Water Environment Agency (CWEA) certification process. The field crewmembers will be taking the Level 1 certification tests as well. CWEA requires a pre- determined number of education hours (contact hours) per year in order to maintain certification. The Maintenance Supervisor also has formalized training from the ITT Flygt Corporation, the manufacturer of the pumps used in the majority of the 20 pump stations. The CMSD District Engineer is a member of the Orange County WDR Steering Committee and Orange County WDR General Group. As part of his activities, the District Engineer runs an education program consisting of a quarterly education seminar focusing on various aspects of a comprehensive sewer system management program. Seminar topics have included design and maintenance of sewer siphons, design and maintenance of sewer pumping stations, current no -dig technology advancements, education materials, etc. E. EQUIPMENT AND REPLACEMENT PARTS INVENTORY For the Sanitary District, keeping critical replacement parts available encompasses stocking spare pumps that can be used as replacements while pumps are serviced or replaced. The District attempts to use the same model pumps in as many stations as possible to simplify maintenance and replacement. The District also attempts to use the identical equipment in each of the pumping stations, including electrical panels, liquid level sensors, back up sensors, valves, by -pass connection, etc. The District normally uses contractors to work on the sewer lines. As described under the emergency response section of this report, the District has selected high quality contractors under on -going emergency service agreements to allow the District the ability to have contractors both on -call for normal work and on -call for emergency work. The District has the necessary equipment to work on the pumping stations with the exception of a crane large enough to remove the pumps from the pumping stations. Under a Letter of Understanding (LOU) with the local water district, the Mesa Consolidated Water District, the District's have a mutual sharing agreement. This has fostered into the Sanitary District requesting Mesa provide their crane as needed. The District may also rent a crane as it has done so in the past. In addition to small tools, the District has one combination vacuum /jetting sewer cleaning trucks, two trailer mounted emergency diesel generators, one bypass pump, and a truck with hoist capable of lifting the small pumps. The Board of Directors recently authorized the purchase of a second bypass pump and the 16 SEWER SYSTEM MANAGEMENT PLAN COSTA MESA SANITARY DISTRICT OCTOBER 10, 2009 • Maintenance Supervisor is planning to purchase a second bypass pump similar to the primary bypass pump in order to have similar features and maintenance. The District lost its inventory of parts and equipment during the Santiago Fires of October 2007, however, with the insurance money reimbursement and the forthcoming new District Yard to be completed in early 2010, the Maintenance Supervisor will be establishing a new inventory of critical parts and equipment on hand. • 17 • SEWER SYSTEM MANAGEMENT PLAN COSTA MESA SANITARY DISTRICT V. DESIGN AND PERFORMANCE PROVISIONS OCTOBER 10, 2009 A. STANDARDS FOR INSTALLATION, REHABILIATION AND REPAIR The District requires all new or rehabilitated sewer installations be tested and inspected pursuant to the provisions of Title 7 of the District Operations Code and a permit is required for such connections. The primary design and performance standards the District uses in design and installations of new sewer systems are: • Title 7 of the District Operations Code • The Costa Mesa Sanitary District Standard Plans and Specifications for the Construction of Sanitary Sewers • Standard Specifications for Public Works Construction ( "Green Book "). • American Public Works Association Standard Plans for Public Works • Construction The standards listed above outline construction specifications for installing new sewer systems, pump stations, and other appurtenances; and for rehabilitation and repair of existing sewer systems. Design criteria include specifications for items such as pipe materials, minimum sizes, minimum cover, strength, minimum slope, trenching and backfill, structure standards, and other related provisions. All new construction, rehabilitation, or repair of the sanitary sewer system adheres to these standards. Additionally, the District has standardized its use of equipment in the pumping stations for ease of maintenance and replacement. This includes the pumps, liquid level indicators, electrical components, valves, piping and telemetry. The District is monitoring the field of no -dig pipeline rehabilitation as advancements are continually being made. The Sanitary District considers no -dig technology to be the future answer to pipeline rehabilitation as systems reach their life expectancy. Parts of the Sanitary District's system will be 100 years old in 2050 and although vitrified clay pipe may have a life expectancy far greater than 100 years, the District is planning on no -dig rehabilitation methods to be the standard rehabilitation practice and will be developing construction standards as methods are perfected. SEWER SYSTEM MANAGEMENT PLAN OCTOBER 10, 2009 COSTA MESA SANITARY DISTRICT C` B. STANDARDS FOR INSPECTION AND TESTING OF NEW AND REHABILITATED FACILITIES The District's standard public works contract provides the work is not placed into service and accepted by the Board of Directors until inspection and testing is completed. Additionally, no dedication will be accepted and no tie into District facilities will be allowed where the District Engineer has not approved the plans and drawings and has not inspected the project during its course of construction (District Operations Code Section 7.01.070). The District provides continuous inspection during the construction of sewer facilities and believes that proper installation is the key element to insure proper operation and maximum life expectancy. Inspection and testing of new or rehabilitated facilities ensures that the established standards are being implemented in the field. Acceptance testing for gravity sewers can include: low pressure air test or water test to identify leakage, mandrel test to identify deflection of flexible pipe, and television inspection to identify grade variations or other construction defects. CMSD adheres to these standards for inspection and testing of new or rehabilitated facilities that are outlined in the above listed standards. 0 19 �.I SEWER SYSTEM MANAGEMENT PLAN COSTA MESA SANITARY DISTRICT VI. OVERFLOW EMERGENCY RESPONSE PLAN OCTOBER 10, 2009 The Overflow Emergency Response Plan (OERP) is developed as part of the CMSD Sewer System Management Plan. The purpose of the plan is to establish guidelines and measures to protect public health and the environment in case of an accidental overflow. In the case of an overflow, CMSD shall dispatch the appropriate crews to investigate, identify the cause, and provide appropriate action to minimize the effects of the overflow on public health and quality of surface waters. The OERP further specifies the required notification and reporting that is necessary for local and state agencies. Appropriate CMSD personnel will be required to read the OERP and familiarize themselves with the procedures. The OERP should be kept in an easily available location for all utility personnel and public access reference. A. SSO NOTIFICATION PROCEDURES Outside of regular business hours, the District's general phone number (949) 645- 8400 is a 24 -hour communication center that will relay a caller's message to the hierarchy of responders. Because the majority of after -hours emergency calls for gravity sewer SSOs pertain to private small size sewers, the first responder is C &R Drains, a local plumber. C &R Drains is under contract to the District to provide first responder service and has the ability to unclog any private sewer backup. If upon arrival at the SSO C &R Drains finds the backup to be in a District sewer main, C &R Drains will call the CMSD Maintenance Supervisor who lives locally and who will respond with the District's combination jetting /vacuum sewer cleaning truck. If there is a sewer alarm from one of the sewer pumping stations, the hierarchy for the alarm auto - dialer system is the CMSD Maintenance Supervisor, the Operations Manager, then the District Engineer. Besides C &R Drains, the District also has National Plant Services, a sewer cleaning company who is another emergency responder under contract to the District, ready to respond. All District Staff and field crews have preprogrammed cellular phones to facilitate instant communications. Should cellular phone communications be down during the emergency, the Operations Manager has two -way FM radios for use to communicate between District staff and field crews. PE SEWER SYSTEM MANAGEMENT PLAN OCTOBER 10, 2009 COSTA MESA SANITARY DISTRICT • B. APPROPRIATE RESPONSE TO ALL OVERFLOWS District policy is to respond to all spills within the District - and even provide mutual aid outside the District - whether on public or private property and to take all steps possible to prevent the spills from reaching the storm drains, flood control channels, or waters of the State, all in accordance with the waste discharge requirements. Organization of this document details the lines of authority and responsibilities of District personnel during an emergency. Because the District provides only sewer service and trash collection service, the District has equipment and manpower dedicated solely to sewer system maintenance, operation, and emergency response. C. REGULATORY NOTIFICATION PROCEDURES If a SSO occurs, it is required that certain regulatory agencies be contacted. The following reporting criteria explain when notifications should be sent and the various forms that are required. Regulatory notification procedures are administered by the District's Operations Manager. 1) Oral Notification As a first priority during a Category 1 sewer spill, District staff and field crews immediately notify the appropriate agencies (not later than two hours after becoming aware of the discharge) by phone that a spill has occurred following the direction to do so, such that reporting can be provided without substantially impeding cleanup or other emergency measures. The District follows the same procedure for Category 2 spills instead of depending on a written report as a means of notification, well within the requirement for Category 2 SSOs of reporting to the Online SSO Database within 30 days after the end of the calendar month in which the SSO occurs. The District reports all spills except for private property spills where the spill is contained on -site. Category 1 sewer spills are spills from the District's sanitary sewer system equal to or greater than 1,000 gallons or where the spill enters waters of the state or where the spill enters a storm drain system and is not recovered, and require notification to the appropriate State agencies. Each of the following must be notified in the case of a Category 1 and Category 2 sewage spill: Orange County Health Care Agency Environmental Health Department 714/433 -6419 or 6281 After Hours - Control 1 714/628 -7008 Regional Water Quality Control Board -Santa Ana Region 21 SEWER SYSTEM MANAGEMENT PLAN OCTOBER 10, 2009 COSTA MESA SANITARY DISTRICT Normal Hours 951/782 -4130 Fax 951/781 -6288 Any discharge of sewage into or onto a waterway must also be reported to CalEMA (formerly OES): California Emergency Management Agency (State) 800/852 -7550 Fax 916- 262 -1677 2) Written Report The District reports all Category 1 spills within 3 business days as required in the Monitoring and Reporting Program, and the District also reports all Category 2 spills within 3 business days. Both Category 1 and Category 2 spills and private property spills where the sewage enters the public right -of -way are included in the monthly spill report. The District reports all spills except private property spills where the spill is contained on -site. Where there are no public spills during the month, the District submits a monthly no -spill report. The District reports the spills in accordance with the on -line CIWQS reporting forms and State Water Resources Control Board Monitoring and Reporting Program No 2006 - 0003 -DWQ (As Revised by Order No WQ 2008 - 0002 -Exec) SSO Reporting Timeframes. The District's Operations Manager is responsible for overseeing the reporting process. The Operations Manager receives the spill report from the field crew and drafts up the required report. The draft is then reviewed with the District Engineer with consideration given to volume calculations, vacuum and wash down operations, cause of spill, timeliness of response, etc. After discussions are complete, the report is finalized and transmitted to the appropriate authorities. As required in the Monitoring and Reporting Requirements, the District also completes the annual questionnaire by the end of December each year. D. TRAINING PROCEDURES The role of each person during an emergency has been established and is clear and concise. The District has pre - established responsibilities for staff members that work concurrently with the field crews to provide an efficient response. Each Sanitary District administrative staff member and field crewmember is required to read and sign off having read and understood the sewer system management plan and spill reporting form. Field crewmembers are required to keep copies of the Sewer System Management Plan and the spill reporting form in each vehicle. If the emergency is during normal working hours, both field crews and the supervisor are working as appropriate to handle the emergency. At the same time, District Staff is positioned as follows: 22 SEWER SYSTEM MANAGEMENT PLAN COSTA MESA SANITARY DISTRICT OCTOBER 10, 2009 • The District Engineer is in his office where all the engineering plans are 10 available for reference and where multiple phone lines can be used to arrange for contractors, pumper trucks, and other independent contractors. The preprogrammed cell phones that the field crews and staff have allow instant communications and organization from the Engineering office. • The Operations Manager is in the field, documenting the situation with pictures and verbal reports back to the engineering office. The Operations Manager will immediately verbally report any sewer spills to the required agencies and as soon as possible file the written report. • The CMSD Inspectors are in the field and while providing direction to the field crews report continuously to the District Engineer to insure the best possible actions are taken. • The Clerk of the District is in her office and transmits faxes or emails to the Board of Directors to keep them apprised of the situation. E. EMERGENCY RESPONSE OPERATIONS The District's field crews respond to all emergencies, and if needed, the District utilizes its list of pre- approved qualified contractors. The list of contractors is attached to this SSMP, and the SSMP will be carried in each field vehicle as well as being in the appropriate administrative offices and in the Sewer Master Plan. The independent contractors on the list have demonstrated exceptional workmanship over the years and the District has signed emergency services agreements on file so there will be no delays in responding to an emergency. Both the District and the emergency contractors have traffic control equipment that can be used for crowd control. F. PROGRAM TO CONTAIN AND PREVENT SEWAGE DISCHARGES TO SURFACE WATERS The District shall continue to maintain one in -house two -man field crew, one contract two -man, and a supervisor who are responsible for cleaning the system and for being the first responders in the event of a sewer main spill. During normal working hours, the response time is a few minutes and after hours the contract plumber or maintenance supervisor are usually on -scene within one -half hour. The District has one combination jetting /vacuum truck, traffic control equipment, one by -pass pump and hoses, and two trailer - mounted standby generators. • 23 SEWER SYSTEM MANAGEMENT PLAN OCTOBER 10, 2009 COSTA MESA SANITARY DISTRICT The District field crews are required to use mats to block the catch basin entrances to the storm drains and use the vacuum truck to vacuum up spills and the wash down water. The District also uses the storm drain system as a containment device if needed. The outlet to the storm drain is blocked and the spill and wash down water are vacuumed from the line. The impact of spills is minimized by washing the spill down with water to the maximum extent possible. The Orange County Health Care Agency has requested that only fresh water be used because disinfectants pose their own problems. The District relies on the Orange County Health Care Agency ( OCHCA) for monitoring water quality and posting beach closures. All spills are reported immediately to the OCHCA office. The District uses the following four -step approach to private property SSOs that are discharging to the public right -of -ways: • First, field crews block the storm drains so discharges will not enter the system. If they already have, the District uses the storm drain as a containment device and extracts the discharge and water used to flush the system from a downstream point in the system. • Secondly, the District sandbags the public right -of -way to prevent further discharges from leaving the property. • Thirdly, the District notifies the property owner or management company of the spill and directs them to hire an emergency plumber to clear the system. District crews never leave the site until the problem is resolved and the spill is stopped and cleaned up. • Fourthly, in addition to the regular reporting of spills, the District requests the Orange County Health Care Agency notify the property owner of the spill and demand corrective action. The District Board has entered into contracts to perform emergency work that are preapproved with contractors that already possess the license and insurance to perform such work. The District Board has enacted an ordinance, District Operations Code Section 4.05.010, that authorizes the District Engineer to order emergency work in accordance with Public Contracts Code Sections 2086 and 22050. Upon the District Engineer's discretion, C &R Drains will be called out to alleviate a private property backup if the property owner or property manager is unavailable. 24 SEWER SYSTEM MANAGEMENT PLAN OCTOBER 10, 2009 COSTA MESA SANITARY DISTRICT In addition, the District has also developed an Emergency Response Plan for the majority of the sewer pumping stations within the District under project #170. The stations without the emergency response plans are planned for abandonment. The Emergency Response Plans contain the procedures to be implemented to prevent an SSO should the pump station become inoperable or a major emergency, such as a downed bridge that contains a force main, occurs. The plans include calculations of the number of pumper trucks required, two different pre- determined driving routes to two disposal points while avoiding potential high traffic or disaster points such as bridges, emergency contact list, etc. These major emergency plans were completed in July 2009 and a copy is present in all the field vehicles, in the Operations Manager's office, and in the District Engineer's office. 25 SEWER SYSTEM MANAGEMENT PLAN COSTA MESA SANITARY DISTRICT VII. FOG CONTROL PROGRAM OCTOBER 10, 2009 Studies by the District have identified the main causes of SSOs within the District and efforts have been prioritized to eliminate the causes. The Operations Manager keeps a running spreadsheet of the sewer spills that includes the causes of the spills and the Engineer and the field crews use the causes to plan activities, programs and policies to eliminate the causes. The District has identified restaurant grease as the number one cause of sewer line blockages and spills. The District has retained the firm of Environmental Engineering and Contracting (EEC) to manage its FOG program at a yearly cost of $100,000 4150,000. Approximately five staff members from EEC perform functions in the FOG program including engineers, administrators, and inspectors. In addition to EEC, the District contracts with the Orange County Health Care Agency (OCHCA) to perform a FOG BMP inspection one -time per year at each of the food service establishments (FSEs) inside the District. The cost per inspection is slightly less than $20 per location. These inspections complement the EEC inspections giving the District a two- pronged approach for insuring the FSEs follow the prescribed practices in the FOG notebook developed for each FSE. A. PUBLIC EDUCATION OUTREACH PROGRAM The District's contractor EEC has prepared and distributed a FOG notebook to each FSE inside the District. The notebook includes log sheets for interceptor cleaning, employee education, BMPs, guidelines, and posters. Additionally, the District has made available, on its internet site, educational materials regarding Fats, Oils and Grease (FOG) and the sewer system. The site contains the following three educational brochures that can be downloaded by the public: • Homeowner's Guide to Sewer Lateral Maintenance. • Sewage Spill Reference Guide. • OCHCA Environmental Health Bulletin Grease Control Devices. The District also issues a semi - annual newsletter with information regarding keeping Fats, Oils and Grease (FOG) out of the sewer system. B. FOG DISPOSAL PLAN The District requires all new commercial construction and existing commercial properties that have been found responsible for previous SSOs to install appropriate grease- reducing devices, including grease interceptors. The 26 SEWER SYSTEM MANAGEMENT PLAN OCTOBER 10, 2009 COSTA MESA SANITARY DISTRICT 9 interceptors are required to be inspected and pumped out by a licensed company on a regular basis, normally on a quarterly basis. C. LEGAL AUTHORITY TO PROHIBIT DISCHARGES TO THE SYSTEM A permit from the District is required to connect to, use or maintain a connection to the District's facilities (District Operations Code Section 7.05.030(a)). Any person, firm or corporation that connects or discharges to the District's sewerage system without a valid permit is guilty of a misdemeanor (District Operations Code Section 7.05.030(f)). The District also has the right to terminate a property from District's service (District Operations Code Section 7.09.070). Every owner, tenant and persons using property shall have a duty not to cause, permit or allow the accumulation of grease in the District's sewer line so that sewage spills may occur. Such persons shall use reasonable methods to reduce grease accumulation in the District's sewer lines including but not limited to reducing or eliminating the grease that is deposited in the sewer and utilizing enzymes and similar products that prevent grease build -up. No person shall discharge grease into the sewer system so as to cause an accumulation in the District's lines so as to substantially contribute to the possibility of a sewage overflow (District Operations Code Section 7.09.041). D. GREASE REMOVAL DEVICE REQUIREMENTS A The District's Operation Code requires that all new commercial construction shall have appropriate grease- reducing devices, including sewer interceptors, unless the developer demonstrates, to District Engineer's satisfaction, that such devices are not necessary (Section 7.09.030). The District also requires that no Food Service Establishment shall discharge into the District's system without obtaining a permit from the District describing the business operations and discharge and any FOG prevention measures being undertaken or to be undertaken to reduce the discharge of FOG into the District's system in accordance with this chapter (Section 7.09.044). Furthermore, in cases in which a property is a source of sewer spills on more than one occasion such that recurrence is likely, or in cases in which there is an imminent danger of future sewer spills, the District may order that a property install a sewer interceptor or other appropriate device to protect the District's system (Section 7.09.060). In addition, the Orange County Sanitation District, which is the sewer treatment agency for all the sewage generated within the CMSD boundaries, has adopted Ordinance No. OCSD -25 regarding FOG control which requires the installation of interceptors on all food service establishments, including existing establishments, to install appropriate grease - reducing devices, including sewer interceptors. • 27 SEWER SYSTEM MANAGEMENT PLAN OCTOBER 10, 2009 COSTA MESA SANITARY DISTRICT 0 E. INSPECTION OF GREASE PRODUCING FACILITIES The District has adopted two grease control ordinances, Ordinance 41, in 2003 and, Ordinance 51, in 2005, codified as Section 7.09 of the District's Operations Code, giving the District legal authority to implement a comprehensive grease control program. The District retained Environmental Engineering and Contracting (EEC) to prepare program documents and the Board of Directors adopted these in 2004. The District began its grease control program on January 2, 2005 and has issued a permit to each of the 393 food service establishments inside the District. All 393 food service establishments have been prioritized for inspection with concentration on the heavy grease producing FSEs or those FSEs upstream of hotspots. EEC has produced a GIS map identifying all the FSEs and the hot spots for the Maintenance Supervisor's use in cleaning the system. Notebooks have been distributed to the FSEs and contain posters, BMPs and other materials for reducing grease discharges into the sewer system. Televising the sewer main lines at point of entry of the food service establishment's sewer laterals occurs to gather support evidence for compliance with the grease control ordinances. The follow -up inspections have disclosed a reduction of grease discharged by food service establishments. • F. CLEANING SCHEDULE FOR SEWER SYSTEM SECTIONS SUBJECT TO FOG BLOCKAGES The District has identified a number of problem areas that are more prone to blockages and SSOs. These areas are typically inverted sewer siphons and areas with excess grease build -up. These enhanced cleaning areas, or 'hot spots', are shown on the GIS map prepared by EEC. G. SOURCE CONTROL MEASURES FOR 'ENHANCED MAINTENANCE AREAS' CMSD and Orange County Sanitation District, which is the sewer treatment agency for all the sewage generated within the CMSD boundaries, have adopted ordinances requiring installation of appropriate grease - reducing devices, including sewer interceptors, on all new commercial developments and existing food service establishments. Furthermore, CMSD has adopted an ordinance allowing the District to require the installation of appropriate grease- reducing devices, including sewer interceptors, on existing properties that are found to be causing or potentially causing SSOs. Additional source control measures for the 'Enhanced Maintenance Areas' identified by the District consist of a public education and awareness program that includes distribution of the District's pamphlets for restaurant and homeowner i 28 SEWER SYSTEM MANAGEMENT PLAN COSTA MESA SANITARY DISTRICT OCTOBER 10, 2009 0 grease control, and a newsletter. The District has also distributed its grease control notebooks to all 393 food service establishments inside the District. The notebook contains a poster, BMP list, and other information relative to the District's grease control program. Since inception of the FOG program, the District has required three FSEs to retroactively install gravity grease interceptors. This was based on the evidence found from CCTV monitoring of the point the sewer lateral enters the sewer main. The FSEs were contributing to a hot spot and were unable to reduce their FOG discharges through BMPs. • 29 SEWER SYSTEM MANAGEMENT PLAN COSTA MESA SANITARY DISTRICT OCTOBER 10, 2009 VIII. SYSTEM EVALUATION AND CAPACITY ASSURANCE PLAN The District has a Sewer Master Plan that assesses the capacity of the sewer system. The main purpose of a Master Plan is to compare the projected peak flow from the land uses adopted in the General Land Use Plan with the carrying capacity of the sewer lines. New parallel lines, or by -pass lines supplement lines identified as unable to handle the maximum flows. The construction of proposed sewer lines is included in the District's capital improvement projects. The Sewer Master Plan was last updated in 2005 and will be next updated when the GIS flow modeling software is installed, which will be approximately in 2011. A. EVALUATION The District's Sewer Master Plan incorporates a hydraulic analysis of the sewer mains in the system. The peak flow estimates are estimated using flow coefficients developed by the District based on land usage. The flow coefficients used by the District have been compared to the coefficients used by Orange County Sanitation District and the City of Los Angeles and found to be reasonable. Special cases, such as high -rise office buildings, hotels and high volume industrial uses are evaluated separately using a peak flow estimate for the individual parcels. The capacity of each line is determined and those lines unable to handle future master planned flows are identified. The current system capacity is able to handle, without surcharge, the current dry weather and wet weather peak sewer flows. B. DESIGN CRITERIA The district has adopted the industry standard of designing new sewer lines up to 18 inches in diameter to be flowing no more than half full at peak wet weather flow. Lines 21 inches or larger are designed to be flowing no more than three quarters full at peak wet weather flow. However, when analysis of existing conditions are completed for the purposes of determining when additional capacity is required, flows above these limits, but less than completely full are accepted. At no time are sewers allowed to flow in a surcharged or pressurized condition. C. CAPACITY ENHANCEMENT MEASURES The District's Sewer Master Plan includes the short and long term CIP to address identified hydraulic deficiencies. Funding for the Capital Improvement Plan is from fees collected from new construction. The District is also active in reducing Inflow and Infiltration (I /1). The District has ruled out Infiltration as a source of water in the system but has identified Inflow as 30 SEWER SYSTEM MANAGEMENT PLAN COSTA MESA SANITARY DISTRICT OCTOBER 10, 2009 a source of water and has begun plugging and sealing manhole covers; particularly manhole covers located in alley flow lines. The District will be considering completely sealing all manholes in alley flow lines and completely sealing manholes in the vicinity of gutters or curb and gutter. The District is working with the City of Costa Mesa; owners of the local storm drain system, to identify the means by which Inflow enters the system. The District is considering a program to identify illegal connections and the number of backyard swimming pools directly connected to the system. D. CIP SCHEDULE The District's Sewer Master Plan was last updated in 2005 and will be next updated when the GIS flow modeling software is installed, which will be approximately in 2011. 0 • 31 • • SEWER SYSTEM MANAGEMENT PLAN COSTA MESA SANITARY DISTRICT IX. MONITORING, MEASUREMENT, MODIFICATIONS OCTOBER 10, 2009 AND PROGRAM The SSMP will be reviewed yearly to insure all the provisions are implemented and the effectiveness discussed at a meeting of all field and engineering staff. Updates will occur as appropriate but will occur no longer than once every five years. Performance evaluations are ongoing because the daily operation of the District includes all the elements of the program. District Staff will request the Board of Directors include a yearly or regular appropriation to fund the updating. A recommendation was made to the Board of Directors of the District to consider the Sewer Master Plan Update and its three elements; the Master Plan, the Sewer System Management Plan, and the Emergency Response Program as on -going concerns that will be continually reviewed and updated. X. SSMP PROGRAM AUDITS The District will perform an internal audit evaluating its SSMP and its compliance with the WDR every two years year and will report the results of the audits along with recommendations and suggested improvements to the CMSD Board of Directors. XI. COMMUNICATIONS PROGRAM The District Engineer will provide interested parties with status updates on the implementation of the components of the SSMP and will also consider comments made by interested parties. 32 Mestin Date Item Numbe 1 1 0/26/09 IX.C.3 -� October 9, 2009 Mr. Bruce Mattern Alternate District Engineer 9441 Harcourt Circle Huntington Beach, CA 92646 RE: OCSD Offer to Transfer Area 7 Sewers Independent Review of Proposed Engineering Project Dear Bruce: Thank you for the meeting on October 9, 2009 where we discussed in detail the CMSD's due diligence effort in considering the CMSD's ownership and operation of the OCSD Area 7 Sewers. OCSD recognizes that operating and maintaining a local sewer system with mainly 8 ", 10" and 12" sewers does not coincide with their charter and operation of large trunk sewers and treatment plants. Therefore, OCSD desires to transfer the system to a capable and well - experienced agency who will manage and maintain the system. The scenario of the CMSD owning and operating the sewers is contingent on working out the governance structure, which is being investigated in parallel with this engineering analysis. The governance structure would probably consist of a JPA since Orange County LAFCO will not allow the CMSD to annex property that does not touch the existing CMSD boundary. OCSD adopted user fees for Area 7 in July 2008 and televised the system from 2003 to 2009. OCSD stated they repaired the problems as they were discovered, however, 55 spot repairs were made in fiscal year ending June 30, 2007. This is one of the main areas of structural analysis of the system; to determine what problems were encountered, what was the cause, how many were fixed and how many remain to be fixed. Additional areas of analysis include maintenance, access restrictions, staffing, and financial review and are also shown in the attached proposal. Please prepare a report regarding the appropriateness of the scope and cost of this proposal and transmit to the Board of Directors for review. Sincerely, _Wt+- Robin B. Harriers District Engineer Protecting our community's health and the environment by providing solid waste and sewer coffection services. www.cmsdca.gov ROBIN B. HAMERB & A880C., INC. 234 E. 17TH ST., SUITE 205 . 00 CIVIL ENGINEERS • PLANNERS • SURVEYORS COSTA MESA, CA 92627 R... since 1981 Phone 949/54 8-1192 Fax 949/548-6516 October 9, 2009 Board of Directors COSTA MESA SANITARY DISTRICT 628 West 19th Street Costa Mesa, CA 92627 Re: OCSD Area 7 Sewer Transfer to CMSD Proposal for Engineering Services Analysis for Potential Ownership Dear Directors: RBH, Inc. is pleased to submit this proposal for Engineering Services for the Orange County Sanitation District (OCSD) Area 7 Sewer Transfer to Costa Mesa Sanitary District (CMSD). Area 7 consists of a portion of the City of Tustin, unincorporated County of Orange territory, and the El Modena Islands (which are also unincorporated County of Orange territory). The system contains 172 miles of sewer mains,, which is almost the same size as the Costa Mesa Sanitary District, which has 216 miles of sewer mains. RBH, Inc., will analyze the sewer lines to determine if there are deficiencies in the system. RBH, Inc. will study the closed circuit television (CCTV) inspection of the system and sort the lines utilizing the Pipeline Assessment and Certificate Program (PACP) developed by the National Association of Sewer Service Companies (NASSCO). Since OCSD stated they repaired problems as they were reported in the CCTV analysis, RBH will also track work orders to determine if all the problems were repaired. The analysis includes determining the reason why 55 spot repairs were made in fiscal year ending June 30, 2007, and how many spot repair problem areas remain to be repaired. An overview of the scope of work included in the analysis is as follows: 1. Review CCTV of 172 miles of sewer mains 2. Review work order history and determine how many spot repairs remain to be completed 3. Review and comment on access limitations for sewers in easements 4. Review and comment on current engineering and maintenance manpower allocations by OCSD 5. Review and comment on current number of hotspots and manpower needed to maintain 6. Review and comment on current long term sewer replacement fund 7. Review and comment on current yearly OCSD budget 8. Review and comment on number of FSEs and impact on adding to CMSD FOG program 9. Prepare written report summarizing the above The resultant written report will provide the Costa Mesa Sanitary District Board of Directors and staff an understanding ROBIN B. HAMERS & ASSOC., INC. CIVIL ENGINEERS • PLANNERS • SURVEYORS ... since 1981 234 E. 17TH ST., SUITE 205 COSTA MESA, CA 92627, Phone 949/548 -1192 Fax 949/548 -6516 of the current condition of the Area 7 sewers and the commitment needed for ownership. RBH, Inc. proposes to provide engineering services on an hourly basis with the total fee not to exceed that shown on the attached Scope of Work and Fee Table. Thank you for the opportunity to provide this proposal. Please call me at (714) 293 -2727 (cell) if there are questions or comments. Sincerely, Robin B. Hamers, PE RCE 31720 • �1 L_I Client: Costa Mesa Sanitary District (CMSD) Project: OCSD Area 7 Sewer Transfer To CMSD Account: CMSD182 -3 Date: October 1, 2009 (00y, (PREPARED BY: P. Sinacori II, PE Engineer IRobin B. Hamers, PE District Engineer In -House Labor Proiect Team rlass Rate Tntal rust 1) Managing Engineer Rob Harriers ME 96.5 6,466 . Project Engineer Joe Sinacori . SE 96.5 36,670 3) Design/Draft Support Staff DD 65.0 2,600 4) Project Inspector Paul Guzman, Joe Limon PI 64.5 2,580 (1) Review CCTV inspection videos and reports for entire system (172 miles of sewer) 20 160 17,370 17,370 (2) Review history of work orders and compare to CCTV inspection results 8 40 4,632 4,632 (3) Review & comment on access problems including plans, photos, and field observation 8 40 32 6,696 6,696 (4) Review & comment on current engineering and maintenance manpower allocations by OCSD 4 16 1,930 1,930 (5) Review & comment on current number of hotspots and manpower needed to handle 4 16 8 2,446 2,446 (6) Review & comment on sinking fund 2 8 965 965 (7) Review & comment on yearly budget 2 8 965 965 (8) Review & comment on number of FSE's and impact of adding to CMSD FOG program 3 12 1,448 1,448 (9) Prepare summary report with assessment of Area 7 16 80 40 11,864 11,864 In -House Labor Proiect Team rlass Rate Tntal rust 1) Managing Engineer Rob Harriers ME 96.5 6,466 2) Project Engineer Joe Sinacori . SE 96.5 36,670 3) Design/Draft Support Staff DD 65.0 2,600 4) Project Inspector Paul Guzman, Joe Limon PI 64.5 2,580 10% SUBS/ MISC Work Company Fee Markup Total Cost Task N/A Task N/A Task N/A Date Item IX.D. Report on Non -Bid Sewer Work For October 2009 Regular Board Meeting Authority CMSD Operations Code Section 4.05.020(b) allows the Manager /District Engineer to authorize sewer work for projects with a dollar value less than $15,000 and requires the Manager /District Engineer to report on the work at the following Board meeting. CMSD Operations Code 4.05.030 allows an exception from competitive bidding whenever the public's interest may best be served by dispensing with the bidding procedure provided the Board discloses on the record and in the minutes of the meeting how the public interest was best served. Bristol Street Sewer at 55 Freeway The CMSD is currently faced with the emerging problem of severely corroded (formally termed "tuberculated ") cast iron pipe (CIP) or ductile iron pipe (DIP) in the sewer system. Years ago, the industry standard was to use CIP or DIP for shallow gravity sewer mains and laterals due to the excellent strength characteristics of these pipe materials. However, unless coated on the inside and outside, the pipe corrodes rather quickly. The CMSD has a 400 foot section of CIP in Bristol Street under the 55 Freeway. The corrosion is so severe, neither the jetter hose nor the camera can traverse through the line. In order to assess the situation and determine corrective measures to restore the interior diameter of the pipe, the District Engineer performed a national search of this problem as well as speaking with two engineers from the Ductile Iron Pipe Research Association (DIPRA). The research effort did not provide any information. In fact, the information already known by the CMSD was far beyond anything else available. The successful method already used by the CMSD on the Fair Drive DIP was a spinning nozzle with short segments of chain, and is termed "chain flail." The CMSD obtained bids for restoring the line on Bristol Street. Only two bidders were qualified to perform the work and their bids were as follows: Sancon Engineering II at $495 per hour; and National Plant Services (NPS) at $475. Because of the very slow progress of this rehabilitation method, the bidders would not bid lump sum, only hourly. In order to place a monetary ceiling on the work of less than $15,000, the CMSD Operations Manager, the Maintenance Supervisor, and the District Engineer agreed to issue a purchase order for 24 hours at $475 per hour for a not to exceed total of $11,400 for National Plant Services. Report on Non -Bid Sewer Work sS. .N? For October 2009 Regular Board Meeting��� t1�9a The CMSD Maintenance Supervisor and CMSD Inspectors observed the work, which took place from 9/30/09 to 10/2/09. NPS used an even more advanced nozzle head termed an "impact head ", which proved to be very successful. The 8 -inch diameter line was restored to a diameter of 7'/4- inches. CMSD staff will be assessing whether or not to install a cured -in- place -pipe liner (CIPP) inside the line to prevent a recurrence of the corrosion. 4 /�- Robin B. Hamers, PE District Engineer Page 2 of 2 • • Meeting Date Item Numbe 10x126/09 �.•� Vk' SEWER SYSTEM COMMITTEE AGENDA October 21, 2009,10:30 a.m. Costa Mesa Sanitary District 628 W. 19th Street Costa Mesa, California Directors Monahan, Ooten and Ferryman 1. Monthly Spill Statistics 11, SSMP Update Ill. Sewer Lateral Assistance Program — Review Cases and Consider New Program Parameters IV. OCSD Offer of Area 7 Sewers Update V. OCSD Dover Trunk —1 /1 Tracking VI. CMSD Line Maintenance Cleaning — NPSI Agreement — Addendum 2 Preparation /Rates VII. CMSD Map Upgrades /Geographical Information System (GIs) Agreement Vill. Transfer of Sewer Lines from OCSD to CMSD — Requires $1.3 Million in Repairs — Update IX. Use of Impact Head on Corroded DIP and Calcium X. Justification for CCTV Truck XI. CMSD Projects: A. Project #129 - Bristol Street Sewer - Update B. Project #164 - Miscellaneous Sewer Work - Connections for Generators C. Project #168 - Irvine Pumping Station Relocation - Update on Damage to Adjoining Property D. Project #170 - Major Emergency Response Plans for Pumping Stations - Project Completed E. Project #171 - Irvine Pumping Station Force Main Rehabilitation F. Project #175 - OCSD Grant - Televising CMSD Sewer Lines G. Project #182 - Analysis of CCTV Results H. Project #183 - System -Wide Sewer Repair I. Project #186 - Sewer Lateral Assistance Program - Update J. Project #187 - District Yard Update X11. Other XII1, Next Meeting: 11-24-09,10:30 a.m. XIV. Public Comments • Dated: October 7, 2009 Clerk of the District r 0 Case A Meetin Date Item Numbe 10/26/09 IX.G.1 CoS�� �VI s.A Q 059WT.ART DISTIUcT Sewer Lateral Assistance Program #186 Reimbursement Parameters Standard case where property owner may receive up to $1,800. No plan check and inspection fees; no -fee sewer permit. Case B Represents an existing 1 -lot condominium development with any number of units. Allowed one application from the HOA with a maximum reimbursement for the entire development of $1,800. No plan check and inspection fees; no -fee sewer permit. • Case C Represents an existing townhome or small-lot subdivision for any number of units where each unit occupies its own legal lot. Allowed one application from the HOA with a maximum reimbursement for the entire development of $1,800. No plan check and inspection fees; no -fee sewer permit. Case D A single parcel with two sewer laterals where owner may apply for each lateral for a total not to exceed $1,800 for each lateral. No plan check and inspection fees; no -fee sewer permit. Case E Represents a "shared lateral' or "crow's foot lateral" and exists in parts of the west side of the District. Each owner may receive up to $1,800 for work on the lateral. The District will attempt to have both property owners participate in the program simultaneously. No plan check and inspection fees; no -fee sewer permit. (Protecting our community's health and the environment 6y providing solid waste and sewer coffection services . www. crosdca gov 2. N ZI CO, T„A /j /- -'�J�/ '°- ����/ _ V1. L 1�J �1 V x `J/�r/L/ V Case F One or more new units on a parcel with one or more existing units. Program applies only to existing sewer, not newly added sewer to new unit(s). Plan check and inspection fees required; sewer permit required. CCTV required if existing lateral being reused. Case G New development. Excluded from program, and all fees apply. CCTV required if existing lateral being reused. Case H Remodeled or expanded residence. Program applies. No plan check and inspection fees; sewer permit required. CCTV required if existing lateral being reused. Approved by the Board of Directors on October 26, 2009, including granting authority to the District Engineer to process reimbursements for Cases A through H. Property owners may request reconsideration by the District of decisions rendered by the District Engineer. Rev: 9115109 f'otecting our community's health and the environment 6y providing sorid waste and sewer colrection services. www. crosdca.gov LAIJI. V VI411 GAIJI. V VIVII , ® EXIST. RESIDENCE CONDOMINIUM TOWNHOME EXIST. 2 =ITS 7/-- r r� I I I l i L _J I I L LOT 1 1 A L - -J I i �_-1 I r- --I L �L_J _J I L_J L_ J --i I „ LOT 1 1 LOT A L- J —I— —I— — I — — CASE A CASE B CASE C CASE D I I s S S — s 0— CASE E SEWER LATERAL ASSISTANCE I r 1 , F V --I I I i I PROGRAM # 186 I ( I SHEET 1 OF 2 SHEETS EXIST. 2 RESIDENCES REV. 9/15/09 WITH SHARED LATERAL S S S S - CASE F I PROGRAM APPLIES CASE C ��- EXIST. OR TO EXIST. LATERAL LATERAL _I ONLY I F I ( EXIST.I I L_J I NEW LATERAL - EXCLUDED FROM PROGRAM NEW S S CASE H I I I I I I I NEW DEVELOPMENT; S— EXCLUDED FROM PROGRAM; STILL REQ'D TO CCTV EXIST. LATERAL IF REUSED NEW SEWER LATERAL ASSISTANCE PROGRAM # 186 SHEET 2 OF 2 SHEETS REMODELED OR . or ANDED RESIDENCE EXIST. UNIT W/ NEW UNIT S S CASE H I I I I I I I NEW DEVELOPMENT; S— EXCLUDED FROM PROGRAM; STILL REQ'D TO CCTV EXIST. LATERAL IF REUSED NEW SEWER LATERAL ASSISTANCE PROGRAM # 186 SHEET 2 OF 2 SHEETS REMODELED OR . or ANDED RESIDENCE • Meeting Date Item Numbe 10/26109 IX.G.2. RESIDENTIAL SEWER LATERAL AND CLEAN OUT FINANCIAL ASSISTANCE PROGRAM Purpose: To assist and encourage residents to regularly clean and maintain their sewer lateral. Homeowners are responsible for the entire sewer lateral from the building to the point of connection (including the connection) with the District main line. Why: To prevent sewer backups and spills. Sewer spills cause very expensive damage to the interior of a house and the environment, particularly the beaches. What causes sewer spills: Laterals that are not regularly maintained become inoperable because tree roots enter the line and block the flow or misalign the pipe joints. Without regular maintenance, the damage becomes severe and excavation of the lateral is necessary. Regular maintenance will also remove other blockages including debris, rocks and grease. Contribution by the CMSD: The CMSD will contribute 50% of the resident's costs up to a maximum of $1,800 total per residential parcel as follows: • Up to 50% of televising the lateral interior • Up to 50% of cleaning the lateral • Up to 50% of the cost of installing a clean out • Up to 50% of lateral reconstruction costs Effective Date of Program: Residents of the District performing work after July 15, 2007 are eligible for the program. The program is only available for residential property, not for commercial or industrial property. How do I apply: Contact the Sanitary District at (949) 645 -8400 X221 Program Limitations: Residents may only apply for participation in the program once every five years. The District Manager has discretion over all decisions. Residents must cooperate • by adhering to the Program Requirements shown on the Application. Rev. 09/30/09 APPLICATION RESIDENTIAL SEWER LATERAL AND CLEANOUT FINANCIAL ASSISTANCE PROGRAM Property Address City Owner's First & Last Name Zip Code Owner's Phone Number Owner's Address If Different from Property Address (Check mailed to this address) Occupant's Name Occupant's Phone number Description of Sewer Lateral Problem (if known) 1. Receiving financial assistance requires PRIOR APPROVAL OF THE WORK by the District. A "before" video of the sewer lateral interior must be submitted PRIOR to the District granting approval of the work and an "after" video is required prior to reimbursement. ALL REPAIR work requires a PERMIT (NO COST if resident is eligible for the Sewer Lateral Assistance Program). Rev. 09/30/09 • • • A i 0 APPLICATION (CONTINUED) 2. Video of the sewer lateral interior MUST have the date shown on the screen and a footage counter. The video must include the entire lateral line (house to main in the middle of the street). The camera must be moved through the line at a uniform rate but in no case at a speed greater than 30 feet per minute. The camera should be stopped for a minimum of 5 seconds at broken sections, root intrusion, missaligned joints or other defects. The District reserves the right to request a re -video of any video not sufficiently clear enough to determine need for lateral repair. 3. Cleanouts shall be installed just inside the private property line at the right -of- way, unless another location is approved by the District. 4. Inspection of the work by the District is required. Call (949) 645 -8400 at least two (2) hours in advance to schedule inspections. 5. If it is determined from television inspection that the homeowner's lateral line is defective, it is recommended the owner solicit bids from at least three licensed plumbing contractors to ensure a fair competitive bid. 6. District Staff will review lateral inspection tapes within five (5) working days of receipt. Videos will be held at the District office for fifteen (15) days after reimbursement for pick up by property owner. Tapes not claimed will be destroyed. As the owner of the above listed property, I agree to hold the Costa Mesa Sanitary District harmless from any and all claims arising out of the applicant's participation in, work performed and actions taken in connection with the Sewer Lateral Repair Program. Property Owner Signature Date VHS /DVD Pick Up by (First & Last Name) Signature & Date Rev. 09/30/09 � � s �: �. Meeting bate Item Numbe 10/26109 X.A. COST,X MESA SA5vr7AR.Y�DzSTtrCT Memorandum To: Board of Directors ... an Independent Specia[ District From: Marc Davis, Treasurer /Finance Director/° Date: October 12, 2009 Subject: Capital Improvement Projects Carryover Request — Fiscal Year 2009 -10 Recommended Action Approve the carryover of capital improvement project appropriations in the amount of $1,341,164 from fiscal year 2008 -09 to fiscal year 2009 -10. 0 Executive Summary I-] Each year, in conjunction with the approval of the operating budget, the Board of Directors approves a capital improvement project (CIP) budget. The nature of capital improvement projects is such that their scope and size inherently precludes them from being completed within the fiscal year in which funding was initially appropriated. Additionally, all appropriations lapse at the end of each year. Therefore, it is necessary to request that the unspent capital improvement project appropriations be carried over or re- appropriated in the subsequent fiscal year. Included in Attachment 1 is a listing of capital improvement projects and amounts that staff is requesting be carried over from fiscal year 2008 -09 to fiscal year 2009 -10. Attachments: Attachment 1 — Listing of Capital Improvement Projects to be Carried Forward ftotecting our community's heafth 6y providing solid waste and sewer coffection services. crosdca.gov COSTA MESA SANITARY DISTRICT Listing of Capital Improvement Projects to be Carried Forward from Fiscal Year 2008 -09 to Fiscal Year 2009 -10 Project No. Account No. 101 20- 200601 -4300 168 20- 200468 -4300 170 20- 200470 -4300 171 20- 200471 -4300 175 20- 200575 -4300 179 20- 200679 -4300 182 20- 200882 -4300 183 20- 200883 -4300 186 20- 200886 -4300 187 30- 200887 -4300 Project Name Westside Abandonment Tustin Pump Station Remodel Emergency Response Plan Pump Stations Tustin Pump Station Force Main — Phase I OCSD CCTV Sewer Grant Building /Grounds Fund Analysis of CCTV Results System Wide Repair Program Sewer Lateral Program District Yard Total capital improvement projects to be carried forward Attachment 1 Amount $ 499,941 4,443 11,280 281,122 10,000 3,753 125,000 335,223 32,205 38,197 $1 41 1 4 • • • Meeting Date Item Numbe 10/26/09 X. B. COST.A MESA SAT?7ART�DIS7RTC7 Memorandum To: Board of Directors ... an Independent Specia(District From: Marc Davis, Treasurer /Director of Finance Date: October 12, 2009 Subject: Budget Adjustment for Fire - Damaged Sewer Equipment Recommended Action Approve budget adjustment in the amount of $154,369 to provide adequate funding for replacement of the fire - damaged sewer equipment. 0 Executive Summary • During fiscal year 2008 -09, District staff submitted an insurance claim for reimbursement of fire - damaged sewer equipment. The District was successful in its claim and received reimbursement in the amount of $154,369. All of the sewer equipment damaged by the fire needs to be replaced. This budget adjustment provides funding to replace the fire - damaged sewer equipment. Staff anticipates replacing the sewer equipment to coincide with the opening of the District Yard. The budget adjustment is necessary at this time as some pieces of equipment require a long lead time to procure. Account Account Number Increase Decrease Capital Outlay 20- 200001 -4995 $154,369 Retained Earnings 20- 000000 -2990 $154,369 1totecting our community's hearth by providing sofdwaste andsewercoffection services. crosdca.gov REPOR TS Meeting Date Item Numbe 1 Q/26/lKJ � XI. D. - -� RESOLUTION NO. 2009 -768 • A RESOLUTION OF THE BOARD OF DIRECTORS OF THE COSTA MESA SANITARY DISTRICT ORDERING THAT PUBLICATION OF ORDINANCE NO. 73 ADDING MEETINGS WHICH QUALIFY FOR A DAY'S SERVICE COMPENSATION HAS OCCURRED WHEREAS, the Board of Directors on August 27, 2009 adopted Ordinance No. 73 Adding Meetings which Qualify for a Day's Service Compensation, amending Section 3.01.030 of the Operations Code of the Costa Mesa Sanitary District; and WHEREAS, that Ordinance was published in the Newport Beach /Costa Mesa Daily Pilot on October 6, 2009 and WHEREAS, Health and Safety Code Section 6490 provides that an order of the Board that publication has occurred is conclusive evidence that publication has properly been made; NOW, THEREFORE, the Board of Directors does hereby resolve: That it is hereby ordered and decreed that publication of Ordinance No. 73 amending the Operations Code by Adding Meetings Which Qualify for a Day's Service Compensation has Occurred. PASSED and ADOPTED on this 26" day of October 2009. Secretary, Costa Mesa Sanitary District President, Costa Mesa Sanitary District Board of Directors Board of Directors STATE OF CALIFORNIA ) COUNTY OF ORANGE ) SS CITY OF COSTA MESA ) I, Joan Revak, Clerk of the Costa Mesa Sanitary District, hereby certify that the above and foregoing Resolution No. 2009 -768 duly and regularly passed and adopted by said Board of Directors at a regular meeting thereof held on the 26th day of October 2009. IN WITNESS WHEREOF, I have hereunto set my hand and affixed the seal of the Costa Mesa Sanitary District, this day of 2009. Clerk of the Costa Mesa Sanitary District • • • • Meeting Date Item Numbe 10/26/09 1 XI.E. RESOLUTION NO. 2009 -773 A RESOLUTION OF THE BOARD OF DIRECTORS OF THE COSTA MESA SANITARY DISTRICT ORDERING THAT PUBLICATION OF ORDINANCE NO. 74 RENUMBERING THE GENERAL PUBLIC MEETING AND AGENDA DISTRIBUTION RULES HAS BEEN OCCURRED WHEREAS, the Board of Directors on August 27, 2009 adopted Ordinance No. 74 Renumbering the General Public Meeting and Agenda Distribution Rules and revising Section 3.01.074 of the Operations Code of the Costa Mesa Sanitary District; and WHEREAS, that Ordinance was published in the Newport Beach /Costa Mesa Daily Pilot on October 6, 2009 and WHEREAS, Health and Safety Code Section 6490 provides that an order of the 40 Board that publication has occurred is conclusive evidence that publication has properly been made; NOW, THEREFORE, the Board of Directors does hereby resolve: That it is hereby ordered and decreed that publication of Ordinance No. 74 amending the Operations Code by Renumbering the General Public Meeting and Agenda Distribution Rules has Occurred. PASSED and ADOPTED on this 26`' day of October 2009. Secretary, Costa Mesa Sanitary District President, Costa Mesa Sanitary District Board of Directors Board of Directors • STATE OF CALIFORNIA ) COUNTY OF ORANGE ) SS CITY OF COSTA MESA ) I, Joan Revak, Clerk of the Costa Mesa Sanitary District, hereby certify that the above and foregoing Resolution No. 2009 -773 duly and regularly passed and adopted by said Board of Directors at a regular meeting thereof held on the 26th day of October 2009. IN WITNESS WHEREOF, I have hereunto set my hand and affixed the seal of the Costa Mesa Sanitary District, this day of 2009. Clerk of the Costa Mesa Sanitary District • c: • �� �";�, �I''� r °�, ,' �� '� Y' �u: d�s, � -.a t'�t �'' ti -: J �� " �4"Y $�� gip% � , Meeting Date I Item Numbe 10/26/09 Santa _Ana fiver 9Fl od_(Protection -Agency 9cutive Director Executive Committee Meeting Minutes Donald J. Martinson Date /Time: Thursday, September 24, 2009 4:00 p.m. Location: Orange County Water District Members City of Anaheim 18700 Ward Street City of Buena Park Fountain Valley, CA City of Cypress City of Fountain Valley City of Fullerton Meeting Attendees: City of Garden Grove Don Martinson, SARFPA City of Huntington Beach City of Irvine Art Perry, Costa Mesa Sanitation District City of Newport Beach Nadeem Majaj, County of Orange City of Orange City of Placentia Herb Nakasone Count of Oran , y e g City of Santa Ana Cathy Green, City of Huntington Beach City of Seal Beach City of Stanton John City f Fountain Valle Collins, y y City of Tustin Jim Ferryman, Orange County Sanitation District City of Westminster Lance Natsuhara, County of Orange City of Yorba Linda County of Orange Jim Wahner, County of Orange Costa Mesa Sanitary District Deborah Gavello, City of Tustin D C Sanitation District 0 C Flood Control District 0 C Water District 1. Call to Order Meeting was called to order by Chairman Wahner at 4:00pm. q Address x 4048 2. Status report on Reach 9 — Santa Ana River Proiect Santa Ana, CA 92702 -4048 A handout was provided that shows the location of the Reach 9 Phone bank protection work along State Route 91 in Orange County. The (714) 8345142 estimated cost of the work including the mitigation measures is $30 Fax: million. Bids were recently received by the Corps of Engineers for (714) 834 -4572 the bank protection work for $16.6 million. The nearest second Location bidder was $16.8 million. Therefore, it appears that this is a good 300 N. Flower, Room 720 bid for considerably less than the estimated cost. The work will Santa Ana CA 92702 -5000 require some relocation of a portion of the golf course and the construction of a new access bridge. The golf course will be restricted to 18 holes with the new construction of the bank protection work. 3. Status report on Santa Ana River Interceptor (SARI) Proiect A handout was also provided that shows the alignment of the SARI Line Project along with the timelines for preliminary design, EIS /EIR certification, and final design date. Construction begins May 2010 and ends April 2012. The total estimated project cost is $100 million. There will have to be coordination between the bank protection work and the SARI line construction. A question was asked about what will happen to the original SARI in the Santa Ana River bed. Because of the vegetation within the riverbed it provides a valuable mitigation measure it would not be desirable to take out the original SARI line but rather demolish it in place. The pipeline would first be sanitized and then burst in place which Santa -Ana fiver FCood-�Protection Agency 0 would collapse the pipeline into the surrounding stream bed. This work is estimated to begin in early 2010. 4. Status report on State Subvention Funding A handout was provided entitled "Santa Ana River Project Celebrates a $6.5 million in Subvention Payments ". This handout is a history of the subvention funding program and how it relates to the Santa Ana River Mainstem Project. The amount of subvention funds received to date is about $181 million and currently there is a balance of approximately $45 million in claims that are still awaiting state review and reimbursement. It will be necessary to work closely with state government officials in the coming year to ensure that the subvention fund program is funded so that the program remains viable for future reimbursement of the cost of real estate for the expansion of the Prado Dam reservoir area. The last remaining major feature of the Prado Dam project will be the raising of the spillway which cannot proceed until all of the real estate is acquired for the reservoir expansion. 5. Status report on Federal Funding Because of the special workload in congress on new major issues a routine energy and water subcommittee on appropriations has • not conducted their usual hearing process and funding for the next year will be handled by the continuing resolution process. This could mean that the 2009 appropriations of $14 million for the Santa Ana River Mainstem Project would be carried forward to the coming year. If the normal appropriations process through the Energy and Water Committee would have been followed a proposed appropriation would have been approximately $52 million. We need to obtain a clarification of what the appropriation for next year will actually be and sufficient funds will be available for the Corps of Engineers to move forward with the proposed construction program for the Reach 9 bank protection and mitigation work. 6. Public and representative comments Chairman Wahner welcomed Deborah Gavello as the new representative for the City of Tustin. Deborah requested she be provided with our information sheets on the background of the SARFPA organization and also some more detail on the Santa Ana River Mainstem Project. 7. Adiournment Meeting was adjourned at 4:45 p.m. INDEPENDENT SPECIAL DISTRICTS OF ORANGE COUNTY (ISDOC) Meeting Date I Item Numbe Saundra Jacobs 10 /26 /09 1 xII.C.1. President Qparliiriv meellul Thursday, October 29, 2009 11:30 a.m. —1:00 p.m. MARTIN WISCKOL Political Reporter Orange County Register "Evolving Issues that May Shape Election Year Politics in Orange County, " plus... Special Election to Ratify ISDOC Membership Dues Increase. Location: MWDOC / OCWD Joint Board Room 18700 Ward Street, Fountain Valley, CA 92708 Lunch: $16 (w /advanced reservation) or $20 at the door Please make checks payable to '75D0C.. and mail to Joan Finnegan at 258 Sherwood Street, Costa Mesa, CA 92627 RSVP: Joan Finnegan at (949) 548 -3690 by Friday, October 23, 2009 18700 Ward Street . Fountain Valley, CA 92708 9 (714) 963 -3058 • (714) 964 -5930 fax INDEPENDENT Executive Committee Members SPECIAL DISTRICTS OF ORANGE COUNTY (ISDOC) ��CEIV�D September 30, 2009 OCT o z Zoos COSIA MESA aANIIARY DIMICI President Hon. Saundra Jacobs Santa Margarita Water-District Ms. Joan Revak District Secretary 1" Vice President Hon. Rich Freschi Costa Mesa Sanitary District Serrano Water District 628 W. 19th Street 2nd Vice President Costa Mesa, CA 92627 -2716 Hon. Bob Moore South Coast Water District 3'd Vice President Re: ISDOC Special Election to Approve Annual Dues Increase Hon. Shawn Dewane (Quarterly Meeting — Thursday, October 29, 2009). Mesa Consolidated Water District Secretary Tram Tran Dear Ms. Revak: McCormick, Kidman & Behrens Treasurer The Independent Special Districts of Orange County ( ISDOC) will be Hon. Joan C. Finnegan conducting a special election at its quarterly meeting on Thursday, Municipal Water District of Orange County October 29, 2009 to consider a membership dues increase effective Immediate Past President January 2010. If approved by a majority of the member districts that Hon. Jan Debay cast ballots at the meeting, annual membership dues would increase Orange County Water District from $50 to $200. 0 This letter shall serve as the official notice of the election, to be held Staff Administration on Thursday, October 29, 2009 at 11:45 a.m. in the MWDOC /OCWD David Cordaro Municipal Water District of Joint Board Room (18700 Ward Street, Fountain Valley, CA 92708). Orange County The proposed dues increase is supported by your ISDOC Executive Mailing Address Committee and is necessary for ISDOC to maintain its membership and voting status with the Orange County Council of Governments P.O, Box 20895 Fountain Valley, CA 92728 ( OCCOG). The OCCOG annual membership dues for ISDOC will be (714) 963 -3058 $5,000 effective January 2010 and all independent special districts will (714) 964 -5930 fax be represented. The proposed ISDOC membership dues increase is directly related to the cost of maintaining our membership in OCCOG. There are 26 independent special districts that comprise the ISDOC membership. At $200 per district, a total of $5,200 would be generated annually. The OCCOG membership is currently comprised of 40 local agencies that include all Orange County cities, the County of Orange, Orange County Transportation Authority, Transportation Corridor Agencies, and Orange County special districts (including ISDOC and the Orange County Sanitation District). Annual membership dues are assessed based on each agency's operational budget. Membership dues have become necessary in order to cover administrative and management expenses related to OCCOG's regional leadership role with the Southern California Council of Governments (SCAG). As a joint powers authority, OCCOG serves to monitor, analyze and provide Orange County technical and policy recommendations on all SCAG plans and programs, on behalf of its members. This is done through OCCOG's staff -level Technical Advisory Committee, its Board of Directors, and its representation of OCCOG Board of Directors on SCAG's Governing Board and policy level committees. ISDOC's membership in OCCOG helps to ensure that special district interests and issues remain part of both the policy discussions and the decision - making process at OCCOG and SCAG. As such, the ISDOC Executive Committee believes that continued membership in OCCOG is in the best interest of Orange County special districts. For the purpose of the election on October 291h, the governing body of each regular member district of ISDOC shall designate in writing: 1) one representative who shall exercise the right of that member district to vote; and 2) one alternate representative who shall have the right to vote in the absence of the assigned voting representative. That written designation shall be submitted to the ISDOC Secretary at the quarterly meeting prior to the member district casting its ballot. If you have questions regarding this election to ratify an increase in annual ISDOC membership dues, please contact David Cordero at (714) 593 -5012 or dcordero(cDmwdoc.com. Sincerely, Saundra F. Jacobs President Attachments: 1) Background on OCCOG 2) ISDOC Quarterly Meeting Notice • • Background on Orange County Council of Governments (OCCOG) The OCCOG was established as a joint powers authority through an executed joint powers agreement that was entered into by thirty (30) founding Member Agencies between April 1996 and January 1998. These member agencies recognized the public interest, convenience and necessity in creating a separate legal entity — known as the OCCOG — to establish a unified Orange County position in performing its charge as an official subregion of the Southern California Association of Governments (SCAG). The OCCOG membership has since expanded to forty (40) agencies that include all Orange County cities, the County of Orange, Orange County Transportation Authority, the Transportation Corridor Agencies, and Orange County special districts, including the Orange County Sanitation District and the Independent Special Districts of Orange County. As a joint powers authority, OCCOG serves to monitor, analyze and provides Orange County technical and policy recommendations on all SCAG plans and programs, on behalf of its current forty members. This is conducted through OCCOG's staff -level Technical Advisory Committee, its Board of Directors of elected Orange County representatives, and its representation of OCCOG Board of Directors on SCAG's tGoverning Board and policy level committees. Key OCCOG responsibilities include: • Protecting Orange County interests in SCAG's development of the Regional Housing Needs Assessment (RHNA) allocation to local jurisdictions in the six - county SCAG region; • Protecting the local, bottoms -up development of the Orange County Projections, which represents Orange County's official growth forecast for local, countywide and regional planning; • Adopting said official growth forecast, which is now required by statute to be used for RHNA allocations and for regional transportation planning; and, • Providing input and recommendations on new requirements relating to SB 375 and its Sustainable Communities Strategy that seeks to reduce greenhouse gas emissions by shifting future and higher- intensity growth near transit stations and facilities. •