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Agenda Packets - Board - 2009-09-17-Costa Mesa S jta-r istrict ... an Independent Special District Robert ®oten Vice President James Ferryman Director a Gary Monahan Secretary Arthur Perry Director Regular Meeting — Thursday, September 17, 2009 Y' RECOMMENDED ACTION'; I. CALL TO ORDER —11 :45 a. M. — 628 W. 19th Street, Costa Mesa II. PLEDGE OF ALLEGIANCE — Director Ferryman III. INVOCATION — Thomas Fauth IV. ROLL CALL (if absences occur, consider whether to deem those absences excused based on facts presented for the absence - such determination shall be the permission required by law.) V. CONSENT CALENDAR - All matters listed under the Consent Calendar are considered to be routine and will be enacted in one motion in the form listed below. There will be no separate discussion on these items prior to the time the Board votes on the motion, unless members of the Board request specific items to be removed from the Consent Calendar for discussion, in which event the item will be removed, . from the Consent Calendar and considered in its normal sequence on the agenda. Reports Minute Approval 1. Sewer System Committee Meeting — August 25, 2009 2. Recycling Committee Meeting — August 26, 2009 3. Regular Meeting — August 27, 2009 Protecting our community's health by providing solid waste and sewer collection services. www.crosdca, qov Costa. Mesa Sa.flita-rV, District September 17, 2009 AGENDA, Page 2 RECOMMENDED ACTION " Manager's Reports 4. Refunds No Refunds 5. Occupancy Report and payment to Costa Mesa Disposal — September 2009 Approve 6. Monthly SSO Report to State Water Resources Control Board Receive & File 7. Waste Diversion Report — September 2009 Receive & File 8. Contract Payment to CR Transfer for Recycling Services & Disposal Ratify Payment for September 2009 9. Ordinance Enforcement Officer's Report Receive & File Engineer's Reports 10. Project Status Report Receive & File Treasurer's Reports 11. Financial Reports as of August 31, 2009 Approve 12. Treasurer's Reports as of August 31, 2009 Approve 13. Warrant Register for the month of August 2009 in the amount of Ratify Payments $653,155.60 14. Directors' Compensation and Reimbursement of Expenses for the Approve Compensation Month of August 2009 & Ratify Expenses -------------------------------------- - - - - -- -END OF CONSENT CALENDAR-------------------------------------- - - - - -- VI. WRITTEN COMMUNICATIONS VII. PUBLIC COMMENTS VIII. MANAGER'S REPORTS A. District Yard — 174 W. Wilson Street — CMSD #187 1. Status of Construction Update B. Sewer System Committee — Tuesday, September 15, 2009, 10:30 a.m. Accept Report CMSD Board Room, 628 W. 19th Street, Costa Mesa (Directors Monahan, Ooten and Perry) (Vote: The Sewer System Committee will meet on the above date and time to discuss thee- matters on a separate agenda which is posted and made a part of this agenda. Members of the =public should refer to that separate agenda for the items discussed and to be discussed. The Board may take action on any of those items on this agenda. Protecting our community's health and the environment by providing sold waste and sewer collection sen*xs. 't www.crosdca. qov f Costa Mesa Sans ,a-q District September 17, 2009 AGENDA Page 3 RECOMMENDED ACTION Orange County Sanitation District (OCSD) Area 7 Sewer System Consider 2. Sewer Cleaning Program — Proposed Addendum #2 to Stay on Approve Cleaning Schedule C. Recycling Committee — Monday, September 14, 2009, 12:00 p.m., Accept Report CMSD Board Room, 628 W. 19th Street, Costa Mesa (Directors Ooten and Perry) (Vote: The Recycling Committee will meet on the above date and time to discuss the matters on a separate agenda which is posted and made a part of this agenda. Members of the public should refer to that separate agenda for the items discussed and to be discussed. The Board may take action on any of those items on this agenda. Large Item Collection — Final Report for 2009 Program Accept Report IX. ENGINEER'S REPORTS A. Waste Discharge Requirements (WDR) 1. Sewer System Management Plan Update Discussion Ak Mr TREASURER'S REPORTS A. Investment Oversight Committee — Thursday, September 17, 2009 Accept Report B. Budget Adjustments for District Yard, GIS and Project #129 Approve Adjustments XI. ATTORNEY'S REPORTS A. Claim by Back Bay Center, Ltd. For Property at 2651 -2675 Irvine Avenue Status Report (CMSD Project #168 — Irvine Pump Station Relocation) B. Ordinance Enforcement Officer— Proposed MOU Verbal Update XII. LOCAL MEETINGS (REMINDER: In accordance with AB 1234 (Gov. Code § 53232.5), a report is required to be given by a Director for any meeting for which expense reimbursement of any kind is provided. Note: For meetings for which the per diem compensation is sought, the Operations Code provides that such compensation is authorized for each day's service rendered as a Director at the request of the Board (not to exceed six days in one month), and certain meetings are specified as being eligible as set forth in District Operations Code § 3.01.030. For meetings not so listed, the Board must approve the service for it to be eligible for the per day compensation.) A. Orange County Sanitation District (OCSD) (Director Ferryman) Accept Report Aft Ow B. Santa Ana River Flood Protection Agency (SARFPA) Accept Report (Director Perry) Protecting our community's Health and the environment by providing solid waste and sewer collection services. gov Costs Mesa San tar� Dist 'rict AGENDA C. Independent Special Districts of Orange County (ISDOC) (President Schafer) D. Local Agency Formation Commission (LAFCO) E. California Special Districts Association (CSDA) (President Schafer) F. California Association of Sanitation Agencies (CASA) G. Other Meetings Qualifying for Reimbursement under CMSD Ordinance No. 55, Operations Code Section 3.01.030 XIII. OLD BUSINESS XIV. NEW BUSINESS XV. ORAL COMMUNICATIONS AND DIRECTOR COMMENTS XVI. ADJOURNMENT September 17, 2009 Page 4 RECOMMENDED ACTION Accept Report Accept Report Accept Report Accept Report Report on Matters Pertaining to CMSD Protecting our community's health and the environment dyproviding solidwaste and sewer collection services. www.crosdca.Jov Meeting Date Item Numbe 9/17/09 1 V.2. COSTA MESA SANITARY DISTRICT MINUTES OF RECYCLING COMMITTEE MEETING August 26, 2009 The Costa Mesa Sanitary District Recycling Committee met at 12:00 p.m. at 628 W. 19th Street, Costa Mesa. Directors Present: Robert Ooten and Jim Ferryman Staff Present: Don McIntyre, Tom Fauth, Joan Revak, Sherry Kallab, Teresa Gonzalez, Denise Gilbert Others Present: Trisha Throop, Community Relations Recycling Coordinator CR &R 'Director Ooten called the meeting to order at 12:00 p.m. I. Recycling Committee Goals for 2009 -2010 Staff reviewed the Recycling Committee Goals for 2009 -2010 with no recommended changes. II. Orange County Waste and Recycling Sub - Regional Meetings and Grant Program Ms. Gonzalez attended the Orange County Board of Supervisors meeting and reported the Orange County Waste & Recycling grant in the amount of $142,256 was approved. This is a cooperative grant for the Costa Mesa Sanitary District, the City of Costa Mesa and the City of Huntington Beach. The funds are intended for public outreach, education, composting, and vermicom posting, and to provide earth machines for local schools. A large portion of the funds will go toward purchasing of the earth machines for local schools and a portion of the grant will fund presentations at the schools by Pat McNelly. Mr. Fauth reported Director Monahan mentioned inquiring if CR &R wants to do something in Costa Mesa with food recycling that would be able to assist outlets and distribution centers for groceries as well as FSEs Mr. Fauth reported the quarterly reports were submitted in a timely manner. Protecting our community's health and the environment by providing sotiid waste and sewer collection services. www.crosdcagov Costa Mesa Sanitary District Minutes of Recycling Committee Meeting August 26, 2009 Page 2 VI. CMSD Signage at Estancia and Costa Mesa High Schools Ms. Revak provided a draft of the 3'X5' banner submitted to Estancia High School for placement at the Jim Scott Stadium. Staff worked with Director Perry on the project to ensure banner specifications were met. Ms. Revak explained both Estancia and Costa Mesa High Schools use the stadium and this year the banner will support Estancia High School and Costa Mesa High School will be supported in the 2010 -11 school year. The $500 cost will be funded with money provided through the grant from Orange County Waste & Recycling; the project was approved by the Board of Directors at the July 23, 2009 meeting. VII. Large Item Collection Program - 2009 Ms. Revak reported the Large Item Collection Program began on June 22 and concludes on August 21, 2009. As of August 14, 2009, 321.29 tons were landfilled at a total cost of $7,101.69. Recyclable White Goods collected during this period totaled 67.64 tons, for a credit of $3,297.00, amounting to a net cost -to -date of $3,804.69. Ms. Revak provided a chart showing the weekly progress of the collection program. VII. CR &R Contract Performance Evaluation Ms. Kallab presented the District's Contractor Performance Evaluation of CR &R's residential solid waste and recycling services to the District. VIII. Public Comments There was no public present at the meeting. Director Ooten adjourned the meeting at 12:31 p.m. Secretary President Protecting our community's health by providing solid waste and sezver cuff ction services, www.mudca. E keI Meeting Date Item Numbe 9/17/09 V.3. COSTA MESA SANITARY DISTRICT MINUTES OF BOARD OF DIRECTORS REGULAR MEETING AUGUST 27, 2009 CALL TO ORDER The Board of Directors of the .Costa.Mesa Sanitary District met in regular:sesslon on August 27, 2009 at 5:30 p.m. at 628 W. 19th Street, Costa Mesa. President Schafer called the meeting to order at 5:30 p.m. PLEDGE OF Director Ooten led the Pledge of Allegiance. ALLEGIANCE INVOCATION Mr. Fauth gave the invocation. TROLL CALL DIRECTORS PRESENT: Arlene Schafer, Robert Ooten, Gary Monahan, James Ferryman, Art Perry DIRECTORS ABSENT: None STAFF PRESENT: Donald McIntyre, Interim District, Manager: Robin B. Hamers, District Engineer, Alan Burns, Legal Counsel; Tom Fauth, Assistant Manager; Joan Revak, Board Secretary/Program Manager /Clerk of the District; Marc Davis, Treasurer; Teresa Gonzalez, Accountant; Sherry Kallab, Management Analyst; Karl Dulake, Maintenance Supervisor OTHERS PRESENT Jim Kolk, EEC, 501 Park Center, Santa Ana Sharon Williams, EEC, 501 Park Center, Santa Ana s.�Y'.`� � -.>t.t �'d�, .� ,p' A •a_bo. a. a v s..: ;.,. h., ..:w :r,.. ,M- r-r,;, _ ,. �.� �.., .- ,.,... �. .. __... ,.. . �.. ._ .. ., _.._ _. �.. .,_.t. ,::��F,t {, u..._.._o .>?��` :� COSTA MESA SANITARY DISTRICT PAGE 2 MINUTES OF THE BOARD OF DIRECTORS REGULAR MEETING HELD AUGUST 27, 2009 President Schafer announced she was selected as "President of the Year" by the California Special Districts Association and the award will be presented at the 2009 Annual Conference in September 2009. The Board and Staff applauded and congratulated President Schafer on the honor bestowed on her. President Schafer announced the Board would be convening to a Closed Session after a presentation of the annual report by Environmental Engineering & Contracting (EEC) staff on the FOG Control Program. Jim Kolk presented an overview of the FOG inspection program. The EEC Team consists of five staff members who provide a suite of FOG program services including development of FSE education materials; conduct routine FSE inspections and education; conduct follow -up compliance inspections; inspect data entry; and conduct FSE inspection prioritization and coordination. To date, EEC conducted 3250 inspections. EEC engaged in other FOG program support, coordinating enhanced maintenance location characterization activities with CMSD Staff and Contractors. EEC staff participated in Sewer System Sub - Committee assessment and repair prioritization activities with CMSD Staff. There have been nine hot spot repairs since 2007 with two additional hot spot repairs planned for 2009. EEC provided other FOG program support including car wash /water reuse systems and evaluation /consideration of alternate grease removal technologies. Ak In summary, EEC continued FSE FOG education resulting in improved BMP compliance; elevated enforcement potentially needed for repeat non - compliance; activities resulting in mitigation of enhanced maintenance and SSO locations; and framework for residential outreach developed. Looking ahead to 2009 -2010, EEC plans continued FSE education; potential for elevated enforcement for repeated non- compliance; continued enhanced maintenance location and SSO mitigation; increased emphasis on residential FOG outreach and education and increased utilization of GIS tools. Mr. Kolk also presented a proposal for GIS development for sewer cleaning activities management. Mr. Kolk consulted with CMSD Staff with regard to the need for a three - year cleaning program. It is not a simple process to go out and schedule a sewer line cleaning. What is needed is to collect all the information into a database to make it manageable, with work orders and sewer atlases to allow analyzing of the data. There is a GIS EEC is using for the District that, however, it is not accurate or up -to- date. The crux of the proposal is to collect all the necessary data and create a GIS to manage the line- cleaning process using this and to be able to create reports which is a requirement for the SSMP to be able to report sewer lines cleaned, when they were cleaned and when they are scheduled to be cleaned next. The GIS the District is using is from a program generated by some work created for OCSD and it is not accurate. The plan is to collect necessary information and put into a database to manage the line cleaning process so that the District has a GIS that is representative of the CMSD sewer assets. COSTA MESA SANITARY DISTRICT PAGE 3 MINUTES OF THE BOARD OF DIRECTORS REGULAR MEETING FIELD AUGUST 27, 2009 President Schafer convened the meeting to a Closed Session at 6:05 p.m. to evaluate the Interim District Manager pursuant to Government Code §54957. President Schafer reconvened the regular Board meeting at 7:00 p.m. and announced no action was taken during the Closed Session, however, additional direction was given to the Interim District Manager. Discussion was held on rescheduling the regular September Board of Directors meeting and the meeting was rescheduled to Thursday, September 17, 2009 at 11:45 a.m. Director Perry indicated he may be late due to his teaching commitment. Lunch will be served. Discussion was also held on rescheduling the regular October Board of Directors meeting and the meeting was rescheduled to Monday, October 26, 2009 at 5:30 p.m. Colin Burns will attend in the absence of Legal Counsel Alan Burns. A Closed Session will be held on Friday, October 9, 2009 at 11:45 a.m. with the Board of Directors, Legal Counsel, Alan Burns, Interim Manager Don McIntyre and Brent Ives_ attending. The meeting will be held at CMSD headquarters and lunch will be served. CONSENT CALENDAR President Schafer questioned the Ordinance Enforcement Officer's report and how a resident obtained the cell phone number of Mr. Shef. Ms. Revak stipulated the Minutes from the July 23, 2009 should be revised to include: 'The Alternate District Engineer reported to the Board that the CIP Report was appropriate and the cost reasonable." Director Monahan motioned to approve the Consent Calendar with the revision as noted by Ms. Revak. Director Perry seconded. Motion carried 5 -0. REPORTS MINUTE APPROVAL Minutes of Special Meeting — July 13, 2009 Minutes of Sewer System Committee Meeting — July 21, 2009 The Minutes of the Special Meeting of July 13; 2009 were approved as distributed. The Minutes of the Sewer System Committee Meeting of July 21, 2009 were approved as distributed. COSTA MESA SANITARY DISTRICT MINUTES OF THE BOARD OF DIRECTORS REGULAR MEETING HELD /AUGUST 27, 2009 Minutes of Recycling Committee Meeting — July 22, 2009 Minutes of Regular Meeting — July 23, 2009 Minutes of Special Meeting — July 30, 2009 PAGE 4 The Minutes of the Recycling Committee Meeting of July 22, 2009 were approved as distributed. The Minutes of the Regular Meeting of July 23, 2009 were approved as revised. The Minutes of the Special Meeting of July 30, 2009 were approved as distributed. Minutes of Special Meeting — August 3, The Minutes of the Special Meeting of 2009 August 3, 2009 were approved as distributed. Refunds There were no refund requests for the month of July 2009. Occupancy Report and Payment of The Trash Occupancy Count documented $196,749.54 to Costa Mesa Disposal — an increase of 8 units for the occupancy August 2009 report for solid waste collection as of August 1, 2009. Therefore, the total for August is 21,490. Monthly Spill Report to State Water Resources Control Board Waste Diversion Report The Monthly Spill Report to the State Water Resources Control Board (SWRCB) for August 2009 was accepted as submitted. The Waste Diversion Report dated August 2009 was accepted as submitted. Contract Payment of $178,187.70 to The contract payment of $178,187.70 to CR CR Transfer — July 2009 Transfer for recycling services and disposal for the month of July was ratified as submitted. Contract Payment of $12,978.75 to CR The contract payment of $12,978.75 to CR Transfer — Santa Ana Heights /Newport Transfer for recycling services and disposal Beach — July 2009 for Santa Ana Heights /Newport Beach for the month of July 2009 was ratified as submitted. COSTA MESA SANITARY DISTRICT PAGE 5 MINUTES OF THE BOARD OF DIRECTORS REGULAR MEETING HELD AUGUST 27, 2009 Ordinance Enforcement Officer's The Ordinance Enforcement Officer's Report Report dated August 17, 2009 was accepted as submitted. ENGINEER'S REPORTS Project Status Report The Project Status Report dated August 2009 was accepted as submitted. TREASURER'S REPORTS Financial Report as of July 31, 2009 The Financial Report as of July 31, 2009 was accepted as submitted Treasurer's Report as of July 31, 2009 The Treasurer's Report as of July 31, 2009 was accepted as submitted. Warrant Register for the month of July Warrant Resolution #CMSD 2010 -02 was 2009 in the amount of $868,851.27 approved, authorizing the President and Secretary to sign the warrant ratifying the payment of certain claims and demands, and specifying the funds out of which the same were paid in the amount of $868,851.27. Directors Compensation & Director Compensation and Expense Reimbursement of Expenses for the Reimbursements for the month of July 2009 month of July 2009. were approved and ratified as follows: President Schafer: $1,326.00 + $16.50 Vice President Ooten: $1,326.00 + $15.40 Director Monahan - $1,105.00 Director Ferryman: $884.00 Director Perry: $1,326.00- END OF CONSENT CALENDAR WRITTEN COMMUNICATIONS Ms. Revak presented a letter from Certified. Public Accountants & Consultants, Diehl, Evans & Company, LLP, advising the Directors they are engaged to audit the flnaaeiial statements of the Costa Mesa Sanitary District for the year ended June 30, 2009 20---:`The audlt�is scheduled to begin on approximately September 28, 2009 and their report will be issued approximately November 30, 2009. COSTA MESA SANITARY DISTRICT PAGE 6 MINUTES OF THE BOARD OF DIRECTORS REGULAR MEETING HELD AUGUST 27, 2009 Ms. Revak also presented a memo from Assemblyman Joel Anderson requesting a letter of support for AB 1506. The bill would allow recipients of state - issued IOUs to endorse and return the IOUs to the state as payment for any obligations they owe to the state such as state taxes, DMV fees, public university tuition, etc. Ms. Revak reported checking on the bill status and learning it has already gone to Committee and action by the CMSD Board of Directors would have no consequence. Ms. Revak reported Staff received notification from CSDA the two submissions by the CMSD for the CSDA Exceptional Public Outreach Award, the Sewer Lateral Assistance Program and the Recycling & Waste Diversion Grant Program, were not chosen for the CSDA award; however, CSDA appreciated the agency's submissions and encouraged the CMSD to submit again next year. The CSDA plans to have a table in the exhibit hall at the September Conference in Indian Wells to display the nominated programs. Directors and Staff attending the Conference will visit the exhibits to garner insight that might be helpful in future endeavors. President Schafer suggested consideration for submitting the sewer lateral assistance program to the CASA organization next year and Staff will calendar the item for next year's conference. PUBLIC COMMENTS There were no public comments made. MANAGER'S REPORTS Proposed Reorganization Mr. McIntyre presented a report on a proposed reorganization of the Costa Mesa Sanitary District. The decision of the Board of Directors to appoint a full -time General Manager signaled the need to reevaluate the present organizational structure. Mr. McIntyre reported the Board Clerk provides a wide variety of support services for the Board of Directors including preparing and administering agendas and minutes of the Board and Board Committee meetings as well as administering several public outreach programs, and also serves as Board Secretary. Although none of these duties are expected to change under the proposed reorganization, some significant additional duties have been negotiated which would include administration of the headquarters office and staff as well as assuming recordation and transcription duties of the Court Clerk. While the Office Manager part of her duties would be under the aegis of the General Manager, the duties associated with the Board would continue to be under their purview. This is not a clear cut accountability arrangement, however, it is the kind of organizational compromise required in small organizations and the dual accountability is not different from the present situation. The proposed job title for this position is Office Manager /Clerk of the District. As Office Manager, the position would supervise three support staff. COSTA MESA SANITARY DISTRICT PAGE 7 MINUTES OF THE BOARD OF DIRECTORS REGULAR MEETING HELD AUGUST 27, 2009 Mr. McIntyre pointed out a key measure to the reorganization is to determine how best to redistribute the substantial duties of the Assistant Manager to improve the operational effectiveness of the organization. The essential part of his work focuses on supervision of the sewer maintenance operation and management of the, solid waste contract. Mr. McIntyre recommended the creation of an Operations Manager position to assume the two vital functions of the District and presented a job description. The position would report directly to the General Manager and would be responsible for the supervision of the three District field personnel. With regard to the finance operation, it is highly centralized with budget and accounting functions under the purview of the contract Treasurer. Specifically,.the duties of the Treasurer now include: long term financial planning, ensuring GASB 34 compliance, placing and tracking District's investments, preparing the monthly Treasurer's report, preparing the annual statement of investment policy; attending agenda review and Board meetings and other financial support as determined by the District. With the appointment of a General Manager, whose responsibility will be the preparation and management of the budget, the scope of the contract services needs to be reevaluated. With District personnel providing general accounting, accounts receivable and payroll and the treasurer providing internal controls, the supervision of personnel at times has proven to be somewhat awkward. With the new General Manager taking over the budget and its attendant accounting needs, this offers an opportunity to consolidate (in- house) the finance officer duties now being performed by the Treasurer. The Treasurer would continue, under contract, to provide the duties associated with managing the District's investment portfolio. Mr. McIntyre recommended establishing the position of Administrative Manager combining the responsibility for accounting, purchasing and human resources. The need for a Human Resources person is clear with the ever- changing laws and regulations governing personnel management requires careful and constant attention. This position would report directly to the General Manager and the Accountant and Accountant Specialist would report to this position. Job descriptions for the three positions were presented as well as a summary of the fiscal impact of the reorganization in order for the Board to have a complete picture of these changes for both this fiscal year and the next. Director Ooten moved to approve the reorganization effective September 28, 2009. Director Monahan seconded. Motion passed 5 -0. Alan Burns, noted, Legal Counsel will be-presenting administrative regulations and District Operations Code revisions to change titles, etc. for the Board's approval'in.the near future. COSTA MESA SANITARY DISTRICT PAGE 8 MINUTES OF THE BOARD OF DIRECTORS REGULAR MEETING HELD AUGUST 27, 2009 DISTRICT YARD - 174 W. WILSON STREET - CMSD #187 Status of Contract Award Mr. Burns provided a report on Substitution of Subcontractors after bid opening. The substitution was the result of value engineering performed at the request of the CMSD. Mr. Burns addressed the propriety of substituting subcontractors after bid opening and stated the concerns of the Howard S. Wright (HSW) in that regard. Substituting subcontractors after bid opening may have substance as such substitutions might be considered "bid shopping" and subject HSW to statutory and administrative penalties. The conclusion of Mr. Burns is the substitution of subcontractors after bid award may violate the Subletting and Subcontracting Fair Practices Act (SSFPA) and should be avoided and it is best to inform HSW to use the subcontractors listed in its original bid. Mr. Hamers, District Engineer, provided further information stating it appears a portion of our "value engineering" efforts are not allowed under the law and the CMSD must re- adjust the contract price for the construction of the District Yard. HSW reviewed all the subcontractors on the project and reinstated the Ah appropriate ones to be in compliance with the substitution of contractor laws. qF Additionally, a few clarifications in the plans and specifications were made along with a few last minute changes required by the City of Costa Mesa, both of which also altered the contract price. Mr. Hamers provided a spreadsheet from HSW with an additional $62,540 added to the contract amount to make the revised total $2,161,546. Mr. Hamers noted that Staff should have reviewed this issue with the CMSD Attorney early on when the contractor selection and bidding process was originally developed. Director Ferryman expressed his opinion that it was very unprofessional of the architect and the contractor. Mr. Burns noted the law and our contract stated there should be no bid substitution; they apparently bid one contract price and the CMSD, under the guise of value engineering tried to get better bids on the sub - contractor costs to serve the public interest that all sounds good, however, is unlawful. Director Ferryman stated we were all here at the table and it didn't occur to these professional people that this might occur. There were comments to the effect that the District was exempt from certain bidding laws. During that process of being exempt for all of those things, the fact we asked them for a bid is what locked the District into the SSFPA. Director Ferryman stated he would like to go out for another bid, however, it would further delay construction. COSTA MESA SANITARY DISTRICT PAGE 9 MINUTES OF THE BOARD OF DIRECTORS REGULAR MEETING HELD AUGUST 27, 2009 President Schafer stated the Board wants this item on the agenda until the project is completed. Director Ferryman questioned if there is a time limit on project completion and if the Contractor has the right to sue the District if for some reason they claim we prevent them from completing the project within the specified period of time. Mr. Burns stated the contract starts running at the time of bid award. Director Ooten moved to re -award the contract at the revised amount. Director Monahan seconded. The motion carried 4 -1. Furniture for District Yard Ms. Kallab presented a report on the District Yard office furniture proposal. Staff met with representatives from Steelcase, Vertex and Newport Business Interiors in November 2008 to obtain office furniture proposals. Newport Business Interiors was the low bidder. Mr. Dulake, Ms. Kallab and Ms. Revak visited the National showroom in Irvine and were impressed with the quality of the product. Staff recommended approval of the proposal from Newport Business Interiors, Inc. in the amount of $31,378.90. This guarantees the November 2008 pricing (with the exception of the sales tax increase). Director Monahan moved to approve the purchase of furniture from Newport Business Interiors, Inc. for the District Yard. Director Perry seconded. Motion carried 5 -0. ORDINANCE ENFORCEMENT OFFICER - PROPOSED MOU Mr. McIntyre reported he and Mr. Burns discussed the need to proceed with the MOU with the City of Costa Mesa. Mr. McIntyre is still in discussion with the City Manager and Mr. Burns on the issue. AUTHORIZATION TO EMPLOY TEMPORARY CLERICAL PERSONNEL The Board of Directors authorized Mr. McIntyre to talk with President Schafer.with regard to employing temporary clerical personnel to fill in for the receptionist/office specialist position. _1 COSTA MESA SANITARY DISTRICT PAGE 10 MINUTES OF THE BOARD OF DIRECTORS REGULAR MEETING HELD AUGUST 27, 2009 0 SEWER SYSTEM COMMITTEE - TUESDAY, AUGUST 25, 2009 TRANSFER OF SEWERS FROM ORANGE COUNTY SANITATION DISTRICT (OCSD) TO THE COSTA MESA SANITARY DISTRICT (CMSD) Director Monahan reported an estimate of $1.3M for the transfer and the Sewer System Committee is looking for a motion to accept the transfers. Director Ferryman moved to approve the transfer of sewers from Orange County Sanitation District (OCSD) to the Costa Mesa Sanitary District. Director Ooten seconded the motion. Mr. Hamers has studied the agreement and exhibits and recommends the approval subject to the final legal language. Mr. Burns reported the sum of $1.3M and he will ensure the agreement reflects the proper transfer. Motion carried 5 -0 OCSD OFFER OF AREA 7 SEWERS UPDATE Director Monahan reported on the OCSD offer of Area 7 sewers and direction was given to Mr. Hamers and Mr. McIntyre in looking into the governance, repairs needed and the financial impact on the District. Mr. McIntyre stated he has concerns about the boundaries that require clarification from OCSD. More research is required. OCSD DOVER TRUNK - VI TRACKING The CMSD is looking at some more 1/1 tracking of the OCSD Dover Trunk. The City of Newport Beach is delaying their resurfacing and the County is looking into whether the line needs to be re -done which affects the CMSD. CMSD MAINTENANCE CLEANING It was reported the first six months of the agreement with NPSI was completed and discussion was held on cockroach spraying. Mr. McIntyre mentioned the subject of changing the meeting frequency of Committees and perhaps going to quarterly meetings. The subject will be considered at a future date. RECYCLING COMMITTEE -WEDNESDAY, AUGUST 26, 2009 Director Ooten reported the Recycling Committee goals were reviewed with no recommended changes. Director Ooten reported the Orange County Waste & Recycling the District approved a grant to the District in the amount of $142,256. This is a cooperative grant for the CMSD, the City of Costa Mesa and the City of Huntington Beach with funds intended for public outreach, education, composting, and vermicomposting, and to provide earth machines for local schools. COSTA MESA SANITARY DISTRICT PAGE 11 MINUTES OF THE BOARD OF DIRECTORS REGULAR MEETING MELD AUGUST 27, 2009 Trisha Throop of CR &R reported on the food waste recycling pilot program in South County. STADIUM BANNER AT ESTANCIA HIGH SCHOOL Director Ooten reported a banner was submitted to Estancia High School for placement at the Jim Scott Stadium. Ms. Revak worked with Director Perry on the project to ensure banner specifications were met. The banner for 2009 =10 will be in support of Estancia High School and Costa Mesa High School will be supported in the 2010 -11 school year. The $500 cost was approved at the July Board of Directors meeting. LARGE ITEM COLLECTION PROGRAM Director Ooten reported the Large Item Collection program concluded on August 21, 2009 and a final report will be provided at the September Board meeting. This year the program is costing the District, whereas in previous years the CMSD has made money on the program from the recycling white goods. However, the amount paid for those items has decreased to $50 /ton. CR&R R CONTRACT PERFORMANCE EVALUATION Director Ooten provided the Contractor Performance Evaluation Report for 2008 -09 and the response from CR &R. Director Perry inquired if the District could assist Estancia High School students in developing a recycling program. Mr. Hamers advised the school should contact the hauler for the school district and request assistance in their recycling endeavors. ENGINEER'S REPORTS WASTE DISCHARGE REQUIREMENTS (WDR) COMPLIANCE WITH 2006 WASTE DISCHARGE REQUIREMENTS PREPARATION OF SEWER SYSTEM MANAGEMENT PLAN Mr. Hamers presented an update on the status of the District's compliance:;with the State of California Water Resources Control Board Oder No. 2006;0003 Waste Discharge Requirements (WDR), specifically with respect to preparation and certifications of the Sewer System Management Plan (SSMP) and the schedule for self- audits. The SSMP is being updated and revised to reflect the forthcoming construction of the new District Yard at 174 W. Wilson Street, Costa Mesa. Upon completion of the update, the SSMP will be placed on the regular meeting agenda for approval and recertification by the Board of Directors. COSTA MESA SANITARY DISTRICT PAGE 12 MINUTES OF THE BOARD OF DIRECTORS REGULAR MEETING HELD AUGUST 27, 2009 f' �F TREASURER'S REPORTS Mr. Davis had nothing to report to the Board of Directors. ATTORNEY'S REPORTS CLAIM BY BACK BAY CENTER, LTD. FOR PROPERTY AT 2651 -2675 IRVINE AVENUE (CMSD PROJECT #168 - IRVINE PUMP STATION RELOCATION Mr. Burns provided an update on the Back Bay Center, Ltd. Claim. Progress is being made toward a settlement. The repair estimate remains at $578,000. Mr. Hamers indicated time is of the essence as the sidewalk is cracking and the CMSD station has been pushed back slightly to where the doors are not closing properly. Mr. Dulake adjusted the doors so they will close. ORDINANCE NO. 73, ADDING MEETINGS WHICH QUALIFY FOR A DAY'S SERVICE RENDERED AT THE REQUEST OF THE BOARD Mr. Burns reported this Ordinance is brought back to the Board as the Directors requested the addition of other meetings. Director Ooten moved to approve Ordinance No. 73. Director Perry seconded. Motion carried 5 -0 ORDINANCE NO. 74, RENUMBERING THE GENERAL PUBLIC MEETING AND AGENDA DISTRIBUTION RULES Mr. Burns reported there was a glitch in the numbering of Ordinances and this Ordinance will correct the numbering system. Director Ferryman moved approval of Ordinance No. 74. Director Monahan seconded. Motion carried 5 -0. TRC AGREEMENT FOR SCADA MAINTENANCE UPGRADE AND TRANSITION FROM CELL PHONES TO RADIOS Mr. Burns reported the change to the TRC SCADA agreement specifying their schedule of work. Mr. Burns stated this agreement clarifies the definition of work putting it into "common sense" rather than technical jargon. Director Monahan moved to approve the TRC Agreement for SCADA Maintenance Upgrade and Transition from Cell Phones to Radios. Director Ooten seconded. Motion carried 5 -0. GIS DEVELOPMENT FOR SEWER CLEANING ACTIVITIES MANAGEMENT Director Monahan reported the Sewer System Committee (SSC) voted to go ahead with the GIS Development and Mr. Hamers noted that the SSC recommended approval of the entire GIS "idea" rather than considering the "Proposal to Update Sewer Atlas and Master Sewer Map ". Director Monahan questioned Mr. Burns on the need for this item going out to bid. Director Ooten stated time is of the essence in COSTA MESA SANITARY DISTRICT PAGE 13 MINUTES OF THE BOARD OF DIRECTORS REGULAR MEETING HELD AUGUST 27, 2009 implementing the GIS and recommends the CMSD negotiate with EEC to prepare the three phases of the GIS as all are equally important and there is a critical need to the District in meeting the waste discharge requirements. Mr. Davis reported it would require a budget adjustment and this large of an expenditure would have to be taken from retained earnings, and it is best to bid this type of expenditure. From a finance perspective there are RFPs out there to access to start the procurement process. Director Ferryman questioned the length of time to go through the RFP process and expressed his opinion it would be best to be put out to bid. Considerable discussion was held on this subject. Director Monahan moved to go forward with all three phases and direct Staff to negotiate the best deal with EEC. Director Ooten seconded. Director Ferryman stated he will not be supporting the motion and that it is too big an investment not to go out with an RFP. Director Perry stated he agreed with Director Ferryman and would not be supporting the motion. Motion passed 3 -2. PROPOSAL TO UPDATE SEWER ATLAS AND MASTER SEWER MAP Director Monahan motioned to receive and file the proposal to update the sewer atlas and master sewer map this item in the event it is needed at a future date. Director Ooten seconded. Motion passed 5 -0. qW CMSD ADMINISTRATIVE REGULATION 1.2 DISTRICT COMPUTER & INTERNET USE AND.CELL PHONE POLICY AND PROCEDURES Mr. Burns presented a draft of the CMSD Administrative Regulation 1.2 — District Computer & Internet Use and Cell Phone Policy and Procedures. The revised regulation pertains to the District's rules regarding cell phones. Unlike the District policy for computers, faxes and internet communications, the District provides an allowance for cell phones, but the cell phone and any license to connect to electronic transmission lines are not the property of the District but of the employee. As cell phones are not the property of the District, the rules for cell phones and their use are different from those for computers, faxes and regular internet access. The District established a cell phone allowance and shall pay an amount to eligible employees for cell phone acquisition and maintenance. The District Manager determines who needs a cell phone and, therefore, who shall be entitled to a cell phone allowance. The District Manager's determination shall be at his sole discretion for the good of the District. There is no right to a cell phone allowance and the District Manager can at any time determine a cell phone is not needed for work purposes and the allowance will, therefore, cease. Cell phone plans must provide for a minimum of 450 minutes coverage for work communications and must have coverage with a carrier that provides acceptable coverage in employee's work areas. As employees will receive a personal benefit from such cell phone allowance, there may be a taxable consequence to the employee. COSTA MESA SANITARY DISTRICT PAGE 14 MINUTES OF THE BOARD OF DIRECTORS REGULAR MEETING HELD AUGUST 27, 2009 Director Ferryman moved to approve the CMSD Administrative Regulation 1.2. Motion seconded by Director Perry. Motion carried 5 -0 LOCAL MEETINGS ORANGE COUNTY SANITATION DISTRICT (OCSD) Director Ferryman reported on the OCSD Board meeting held August 26, 2009, The OCSD Board approved an increased budget for the College Avenue pump station for a total budget of $11,246,000. OCCOG is now charging large entities, such as OCSD, $5,000 /year for membership. Director Ferryman hosted the OCSD Board of Directors and Staff at his home for pizza and salad and reported there was a big turnout and it was a very enjoyable evening. SANTA ANA RIVER FLOOD PROTECTION AGENCY (SARFPA) Director Perry reported a meeting of the Santa Ana River Flood Protection Agency was not held in August. SARFPA DUES FOR FISCAL YEAR 2009 -2010 IN THE AMOUNT OF $1,100 Director Monahan moved to ratify the payment of dues in the amount of $1,100 to the SARFPA for fiscal year 2009 -2010. Director Ferryman seconded. Motion passed 5 -0. INDEPENDENT SPECIAL DISTRICTS OF ORANGE COUNTY ( ISDOC) President Schafer reported on a Board meeting on July 7, 2009. The quarterly meeting held July 30, 2009. Orange County Sheriff Sandra Hutchens was the guest speaker and the topic was "1St year in Review — A Look at Reforms and Reorganization within the Sheriff's Department." ISDOC will be paying a $200 membership fee to OCCOG. LOCAL AGENCY FORMATION COMMITTEE (LAFCO) The new Public Alternate, Derek McGregor from Rancho Santa Margarita, was sworn in. The public hearing was full with the topic being Sphere of Influence Update for the City of Huntington Beach. The sphere of influence report from the Sunset Beach Sanitary District was presented. Sunset Beach was voted to be in the Huntington Beach sphere of influence. 0 COSTA MESA SANITARY DISTRICT PAGE 15 MINUTES OF THE BOARD OF DIRECTORS REGULAR MEETING (HELD AUGUST 27, 2009 Discussion was held on the Annual Strategic Planning Session on August 12, 2009 at the Ebell Society in Santa Ana. ORANGE COUNTY COUNCIL OF GOVERNMENTS OCTA will take over the staffing of OCCOG. Previously, Mission Viejo staffed OCCOG. The meeting will continue to be at OCTA. CHAMBER OF COMMERCE The Chamber of Commerce was dark. CALIFORNIA SPECIAL DISTRICTS ASSOCIATION (CSDA►) President Schafer attended a meeting of the Finance Corporation on June 16 and a CSDA Board meeting on June 17, 2009. NAACO Directors Perry and Ooten attended the WACO meeting on July 10, 2009. A LAFCO report was presented by John Withers. Peer Swan gave ACWA report. Charlie Wilson is now working on the Committee for the Southern California Water Committee with other Southern California representatives. There was a guest speaker, Jose Solorio who talked about status of different legislation on the Delta Water Project. Director Ooten also attended the meeting and reported there is a lot of active legislation regarding water conservation. CALIFORNIA ASSOCIATION OF SANITATION AGENCIES (CASA) President Schafer and Director Perry reported on the Annual CASA Conference. There was conversation about sewer laterals. There is no pending legislation or interest as evidenced by a poll. Margie Rice of Midway City Sanitary District was sworn in as a Board member and Southern California now has a representative on the Board. OLD BUSINESS There was no old business to discuss. NEW BUSINESS There was no new business to discuss. COSTA MESA SANITARY DISTRICT PAGE 16 MINUTES OF THE BOARD OF DIRECTORS REGULAR MEETING HELD AUGUST 27, 2009 ORAL COMMUNICATIONS Mr. Hamers complimented the Board on the good discussion held tonight and the wise decisions made by the Board of Directors. ADJOURNMENT President Schafer adjourned the meeting at 8:37 p.m. Secretary President Meeting Date Item Numbe 9/17/09 VA TAY,Y COSTA M SAN, "ISTRI01 ... an Independent Special District w aMR-1, /: a To: Board of Directors From: Debbie Bjornson Date: September 1, 2009 Subject: REFUND REQUEST FOR BOARD APPROVAL There are no refund requests for the month of August 2009. Cif Debbie Bjornson Permit Processing Specialist Protecting our community's health by providing solid waste and sewer collection services costamesasanitarydistrict.org Board of Directors Arlene Schhft�r Robert Goren GarY Monahan Arthur Perry Jaynes Ferryman ,staff Robin B. Hangers Manager vi,srrict bigincer (999) 631.1731 September 1, 2009 Board of Directors Costa Mesa Sanitary District 628 W. 19L' Street Costa Mesa, CA 92627 -2716 SUBJECT: TRASH OCCUPANCY COUNT Dear Board of Directors: Thomas A. Fouth There has been an increase of 8 units for the occupancy report for : tssictant ,Manager solid waste collection as of September 1, 2009; therefore, the total occupancy count for September is 21,498 Joatr Revak Staff recommends the following: Board S' c r e tar. • ��rili�l Mlnr�i;cr C'lcrk o1 the L)istr is t l . The Board of Directors accepts the occupancy count as presented using 21,498 as the correct number of units. Alan R. Burn,. The Board of Directors directs staff to prepare a warrant to Costa Mesa Legal Counsel Legal Disposal for September collection based On this occupancy report so long as the contractor fulfills the obligations of the agreement. Said :1larcus 1l.Uatis payment in the amount. of $196,822.78 to be ratified on the October 2009 Trettsurei "iLrirector of warrant list. Fhzeoicc Sincerely, Phone (9,j9,) 645-840o Fax l9 050-225.3 � C -,x'91 Thomas A. Fauth Debbie Bjornson Assistant Manager Permit. Processing Specialist Address _ 628 W 191h Street Costa. Mesa, C -t cc: Costa Mesa Disposal 92r;272716 ak In ' Printed o,; Protecting our contmunit -Nrs fjeaf th bN providing sofit) waste ant) sewer cof tection services. R« -vcled Piper www.emsDca.gov OCCUPANCY CHANGES August, 2009 A.P.N. No. ADDRESS EXISTING STATUS CHANGE NEEDED CHANGED OCCUPANCY 439 - 293 -22 2467 Orange Ave. new service 1 unit using curbside Aug -09 t 439 - 293 -26 2459 Orange Ave. new service l unit using curbside Aug -09 1 422 - 142 -35 1970 Meyer Place new service 4 units using curbside Aug -09 4 425 -415 -01 150 Rochester St. A &B new service 2 units using curbside Aug -09 2 Total for August. 2009 8 ddk WDR F&ed Spill Data OCCURRENCE OORT SUMMARY 12/30/2008 Date Sanitary Sewer Overflow Occurrence Report Summary, CY2008 SSO EVENT ID Private District I Est Total Spill Completely Event Line Line # Gallons Contained ? Uncontained Est # Private Gallons Spilled Uncontained Est # Public Gallons Spilled into Storm drain into Storm drain 1/2/2008 PRIVATE Pump Station Failure,151 Kalmus Dr, Copper Tree Bus Park; 80025 2,000 N 1600 1/20/2008 Sea Bluff PS Air Bubbler Failure; 30 Sea Terrace Lane; 80575 113 N 113 1/28/2008 Roots Blocked Main Line CCM Cleaned Site 1939 Sanderlin Ctr 81341 20 Y 2/7/2008 FOG Blocked Main Line Siphon on Paularino, 3012 -3036 Enterprise; 81171 55 N 5 2/26/2008 Debris & Roots Blocked Main Line, 2040 President Place; 81613 450 Y 3/18/2008 Grease blocked PRIVATE Lateral - Yardhouse - 1875A Newport Blvd 82152 2,100 N 1800 3/18/2008 Roots/Debris Blocked PRIVATE Lateral 700 W 16th St 82153 37 N 37 4/3/2008 President PS -SCE Transformer, 2034 President PI, PS MH to Park 82546 360 Y 5/5/2008 PRIVATE Above Ground Clean Out Broken - AMTEK 960 W 16th St 83276 20 N 20 7/25/2008 Roots Blocked PRIVATE Lateral - Uncapped CO - 674 Park Drive 85433 20 N 10 7/26/2008 Grease /Debris Blocked PRIVATE Lateral 3400 Ave of Arts-Heritage 85463 100 N 10 8/22/2008 PRIVATE Pump Station Failure , 151 Kalmus Dr, Copper Tree Bus Park; Repeat; 86141 85 Y 9/4/2008 Roots/Debris - PRIVATE SSO - Uncapped CO - 1010 Valencia St 86477 1,050 N 52 10/24/2008 FOG & Rock Debris in Private Lateral - The Camp 2937 Bristol St 87699 1,275 N 75 12/23/2008 FOG Blocked Main Line Drop Manhole, 2752 San Juan Lane; 89101 30 Y 12/26/2008 FOG Blocked Lateral Line - May Gardens - 1400 Bristol St Repeat; 89158 690 Y 12/30/2008 Unknown Debris Blocked Main Line - 1895 Swan Circle 89253 10 Y KEY: GREASE 6 4 2 ROOTS 5 3 1 2 PUMP STN 2 2 OTHER 4 3 1 TOTALS 17 10 7 Total # Gallons 8,4151 4,693 3,604 118 Percentages 100.00-/. 55.77% 42.83% 1.40% 7/11/2009 Sanitary Sewer Overflow Occurrence Report Summary, CY2009 SSO EVENT ID Private District Est Total Spill Completely Event Line Line # Gallons Contained ? Uncontained Est # Private Gallons Spilled Uncontained Est # Public Gallons Spilled Date into Storm drain into Storm drain 1/11/2009 Irvine PS Failure /SW - SCADAlarm Did Not Call - 2149 Anniversary Lane; 90244 100 N 100 1/16/2009 FOG Debris Blocked Main - Increased Hots of -1 /mo; Bristol St & 55 Freeway; 90383 86 N 86 1/26/2009 FOG Blocked Main Line near 2831 Bristol St; Italian Restaurant Upstream; 90785 10 Y 1/29/2009 Irvine PS Failure /SW - SCADAIarm Did Not Call - 2149 Anniversary Lane; 90922 50 Y 1/30/2009 PRIVATE Septic Tank Failed -Moon River Massage Parlor -2138 Newport Blvd; 90919 20 Y 3/31/2009 PRIVATE CO - Chicken Koop Restaurant - Sal: 9/645 -6086 - 432 Hamilton St; 92681 90 Y 4/21/2009 FOG blocked PRIVATE Lateral - Clean Out - FSE Strip Mall - 570 W Wilson St; 93618 10 Y 4/21/2009 Diaper & Debris blocked PRIVATE lateral - 327 West Wilson St; 93619 510 N 510 7/11/2009 Paper Products blocked PRIVATE lateral - 3190 Harbor Blvd - Chevron Station 94946 300 N 20 KEY: GREASE 3 1 2 ROOTS 1 1 PUMP STN 2 2 OTHER 3 3 TOTALS 9 5 4 Total # Gallons 1 1,1761 460 1 5301 186 Percenta eS 1 100.00% 1 39.12% 1 45.07% 1 15.82% X: \CMSD Doc uments\ Priorities \Priorities- Occurrences 7 -11 -09 CMSD Staff: 949- 645 -8400 013/2009 1 of 1 -4 M v tv m <(D rn a Z c 3 a 6 t To: Joan Revak From: CR Transfer Inc. Jurisdiction: Costa Mesa Sanitary District (9) MonthNear: Aug -09 Recycling Report " Note: This mate and inert material. Total Tonnage Recycled Tonnage Landfill Tonnage rial includes food / small particulate County & Newport Bch 3171.31 142.31 1598.79 72.31 1572.52 70.00 Total 3313.62 1671.10 1642.52 Meetin Date F Item Numbe 9/17/09 v.7. Recycle Tons Commodity Percentage Rec cled Newspaper 7.88% 249.91 Cardboard 6.42% 203.5 Mixed Paper 5.13% 162.58 Glass 2.80% 88.78 PET 0.59% 18.63 HDPE 0.45% 14.25 Aluminum Cans 0.33% 10.6 Non Ferrous Metal 0.44% 13.88 Tin /Metal 0.65% 20.46 Greenwaste 9.78% 310.19 Organic /Fines *" 12.67% 401.89 Wood 1.41% 44.57 Concrete /Asphalt 1.88% 59.55 D 'all 0.00% 0 Totals 50.41% 1598.79 " Note: This mate and inert material. Total Tonnage Recycled Tonnage Landfill Tonnage rial includes food / small particulate County & Newport Bch 3171.31 142.31 1598.79 72.31 1572.52 70.00 Total 3313.62 1671.10 1642.52 Meetin Date F Item Numbe 9/17/09 v.7. �r To: Joan Revak From: CR Transfer Inc. Jurisdiction: Costa Mesa Sanitary District Santa Ana Heights (11) Month/Year: Aug -09 Recycling Report "" Note: This material includes food / small particulate and inert material. Total Tonnage 142.31 Recycled Tonnage 72.31 Landfill Tonnage 70.00 Recycle Tons Commodity Percentage Recycled Newspaper 10.19% 14.49 Cardboard 6.65% 9.47 Mixed Paper 7.63% 10.86 Glass 3.30% 4.69 PET 0.78% 1.11 HDPE 0.44% 0.63 Aluminum Cans 0.51% 0.72 Non - Ferrous Metal 0.27% 0.39 Tin /Metal 0.96% 1.37 Greenwaste 1.30% 1.84 Organic / Fines 11.67% 16.6 Wood 5.17% 7.36 Concrete/Asphalt 1.95% 2.78 D all 0.00% 0 Totals 1 50.81%1 72.31 "" Note: This material includes food / small particulate and inert material. Total Tonnage 142.31 Recycled Tonnage 72.31 Landfill Tonnage 70.00 is 0 0 Total Tonnage 3,661.26 3,313.62 6,974.88 City 3.41272 3.171.31 County 24&54 142 31 City 1.720.52 1.598.79 County 126.29 72.31 Landfilled Tonnage 1,814.45 1,642.52 3,456.97 1,692.20 1,572-52 122 25 7000 50.44 50.43 50.44 'A composite recycling percentage for City & County based on new characterization studies completed by CRT. Waste Diversion FY- 08 /09 /jr 09e09to9 Is 0 0 City 3,103.26 2,626.28 3.251.11 3,188.64 3,223.37 3,214.41 3,412.72 3,171.31 County 156.02 146.33 169.10 203.31 189.65 205.66 248.54 142.31 City 1,564.51 1,324.02 1,639.04 1,607.55 1,625.06 1,620.53 1,720.52 1,598.79 County 79.25 74.35 85.93 10132 96.39 104.51 126.29 72.31 City 1,538.75 1,302.26 1,612.07 1,581.09 1,598.31 1,593.88 1,692.20 1,572.52 County 76.77 71.98 83.17 99.99 93.26 101.15 122.25 70.00 'A composite recycling percentage for City & County based on new characterization studies completed by CRT. Waste Diversion 20091jr 09!09/09 BILL TO: COSTA MESA SANI 628 W 19TH ST COSTA MESA CA INVOICE DIST AREA 9 92627 Meeting Date Item Numbe 9/17/09 V.8. INVOICE #: 14334 MAIL PAYMENT TO: CR TRANSFER, INC. P. O. BOX 125 STANTON, CA 90680 -0125 TERMS: NET 10 DAYS ORTO PAY BY CREDIT v' CARD, PLEASE FILL IN INFORMATION ON BACK OF REMITTANCE INVOICE DATE: 9/01/09 COSTA MESA SANI DIST AREA 9 P.O. BOX 1200 COSTA MESA CA 92627 CUSTOMER #: 09- 9 2 PREVIOUS AMOUNT DUE PAYMENTS CURRE T CHAF3GES TOTAL DUE 178,212.27 178,187.70 165,605.82 Please detach here and return with your payment CHECK # CR TRANSFER, INC 9 0 0® Y 0 0 8/03/09 RESIDENTIAL WASTE 16 177.4 52.220 9,266.44 8/04/09 RESIDENTIAL WASTE 15 151.5 52.220 7,914.99 8/05/09 RESIDENTIAL WASTE 16 152.34 52.220 7,955.19 8/06/09 RESIDENTIAL WASTE 15 154.6 52.220 8,073.21 8/07/09 RESIDENTIAL WASTE 16 137.1 52.220 7,163.02 8/10/09. RESIDENTIAL WASTE 15 165.7 52.220 8,657.03 11/09 RESIDENTIAL WASTE 16 150.5 52 220 7,860.68 12/09 RESIDENTIAL WASTE 16 ,154 0 5i;2 220 8,043.97 /13/09 RESIDENTIAL WASTE .;15 =� SC? �2£� 7, 847.10 8/14/09 RESIDENTIAL WASTE. 1:5-11. '139::7 52.220.. 7,298.27 8/17/09 RESIDENTIAL WASTE 17 166.34 52.220 8,686.27 8/18/09 RE,:,l DENT L1,�L, WASTE- 17 144.OS 52.220 7,524.38 8/19/09 ] 'TD TT. AL WASTE 14 131-62 52.220 6,873.20 8/20/09 SIpENi'3AL; -,WASTE 16 162.2E 52.220 8,472.70 8/21/09 ES I) N'i'TAL 'WASTE 15 139.5C 52.220 7,284.69 8/24/09 RESIDENTIAL WASTE,; 17 372:4 52.220 9,007.43 8/25/09 RESIDENTIAL WASTE` I5 142:8 52.220 7,460.67 8/26/09 RESIDENTIAL WASTE 14 129.9C 52.220 6,783.38 8/27/09 RESIDENTIAL WASTE 15 148.64 52..220 7,761.98 8/28/09 RESIDENTIAL WASTE 14 131.8 52.220 6,884.16 8/31/09 RESIDENTIAL ;W TE 16 16$.2 52.220 8,787.06 �EJVED TOTALS 325 3171.31, 165,605.82 ANY QUESTIONS REGARDING ANY PART OF THIS INVOICE, PLEASE CALL: ( 714) 826-9049 U$'AMOUNT DUC ...., "' PAYMENTS CURRENT CHARGES TOTAL DUE INVOICE TOTAL i / 'r'6!:& a=.BL /8,212. 27' 178,187.70 165605.82 CUSTOMER #: 09- 9 2 INVOICE # 14334 P.O. BOX 1200 OVERDUE AMOUNTS SUBJECT TO FINANCE CHARGE Printed o0 Recycled Paper BILL TO: COSTA MESA SANI 628 W 19TH ST COSTA MESA CA INVOICE DIST -SA HGT 92627 MAIL PAYMENT TO: CR TRANSFER, INC. P. O. BOX 125 STANTON, CA 90680 -0125 TERMS: NET 10 DAYS TO PAY BY CREDIT �� I CARD, PLEASE FILL IN INFORMATION ON BACK OF REMTTANCE INVOICE #: INVOICE DATE: 14335 9/01/09 COSTA MESA SANI DIST -SA HGT P.O. BOX 1200 COSTA MESA CA 92627 09- CUSTOMER #:8 PREVIOUS AMOUNT DUE PAYMENTS CURRENT CHARGES TOTAL 7,431.43 DUE CHECK # — — — — — — — — — 12,978.75 12,978.75 7,431.43 Please detach here and return — — — — — — with your payment — — — — — — — — — — — — — — — — — - - — — — — — — CR TRANSFER, — — —717 C. .. — — — — — — — — — — INC. — — — - 8/05/09 RESIDENTIAL WASTE 2 19.6E 52.220 1,027.69 8/12/09 RESIDENTIAL WASTE 2 18.8E 52.220 985.91 8/18/09 RESIDENTIAL WASTE 1 12.14 52.220 633.95 8/19/09 RESIDENTIAL WASTE 4 41.94 52.220 2,190.11 8/25/09 RESIDENTIAL WASTE 1 10.2" 52.220 534.21 8/26/09 RESIDENTIAL WASTE 4 39.4 52.220 2,059.56 RE 'EIVED j i i I TOTALS 14 142.3 7,431.43 ANY QUESTIONS REGARDING ANY PART OF THIS INVOICE, PLEASE CALL: ( 714) 826-9049 mtA SSA =mDm PREVIOUS AMOUNT DUE PAYMENTS CURRENT CHARGES TOTAL DUE INVOICE TOT 12,978.75 12,978.75 7,431.43 7,431.43 7431.43 CUSTOMER #: 09- 11 8 INVOICE # 14335 P.O. BOX 1200 OVERDUE AMOUNTS SUBJECT TO FINANCE CHARGE G) Printed on P - Jed Pape) Meeting Date Item Numbe 9/17/09 V.9. TO: Costa Mesa Sanitary District Board of Directors FROM: Costa Mesa Sanitary District Staff DATE: September 7, 2009 SUBJECT: ORDINANCE ENFORCEMENT SUMMARY REPORT This report is for the monthly period of August 2009. Collection schedule was normal this month with no delays due to holidays. The large item collection program ended this month with CR &R completing in all parts of the District. Several routes were combined making the monitoring more difficult than last year. It was noticed that some areas still had large items out after the program ended. Inquires to the residents, therein, indicated that that some residents did not realize the program had ended and did not want to remove items from the curb. Those addresses were called into CR &R for pickup. CR &R was also told to remove graffiti and exchange containers where damaged. The Ordinance Enforcement Officer was told early in the month that the maximum hours to be charged to the District was reduced was reduced to ten hours per week. This is totally insufficient to perform the necessary functions required for proper and efficient ordinance enforcement. Thank you for the opportunity to have been the ordinance enforcement officer during the past twelve years. Respectfully submitted by Ronald Shef. Meeting Date Item Numbe 9/17/09 V.10. COSTS ESQ. SANI T I I PROJECT STATUS REPORT September 2009 Proiect 1112100 -101 West Side Pumping Station Abandonment Directors Ferryman and Ooten along with Manager /District Engineer Rob. hiamers, Assistant Manager Tom Fauth and Inspector Paul Guzman met with OCSD General Manager Jim Ruth and executive engineering staff on March 29, 2007 to discuss OCSD's participation in the project. It was agreed that the two agencies would work together to determine an approximate project cost for a regional facility and, :then meet again to discuss the feasibility. The cost estimate has been prepared and °is :being considered by both agencies. The CMSD updated its costs of the local sewer lines and confirmed the ability to fund the projects. A letter was sent to OCSD requesting the regional facility become a formal OCSD project and the letter was favorably received. The project appears in OCSD's planning documents. Proiect 1112100-129 Bristol Street Sewer The County of Orange plans on widening Irvine Avenue from Bristol Street to University Drive, which will cause relocation of the CMSD Irvine Pumping Station. The District can upgrade the station to a level able to serve the redevelopment ofthe area. The upgrade alleviates the need for the Bristol Street Pump Station and the project can be reduced to construction of a new gravity sewer only. These findings were submitted to the Orange County Development Agency (OCDA) and as requested the Sanitary District prepared a new three..-party agreement reflecting these findings. The Sanitary District, the City of Newport each, and. OCDA signed the agreement. The construction contract was awarded at the July 2009 regular meeting an construction will begin on September 13, 2009. Proiect 1112100-159 Televisina Sewer Lines Areas are televised as needed, particularly for the fats, oils, and grease (FOG) program. Proiect 1112100 -168 Irvine Pumping...Station Relocation Construction of the pumping station is 100% complete although the adjacent parking lot asphalt paving, wall, and slope were damaged by the contractor during construction. Once the repair is resolved, the project will be completed. Protecting our conununity's health dy prozvid iq solid wa q e and sewer collection services. uwaw msdcagov Project 1112100 -170 Prepare Emergency Response Plans for Pumping Stations The plans are complete and are being reviewed by CMSD Staff. Project 1112100 -171 Irvine Pumping Station Force Main Rehabilitation -Phase I The Board of Directors awarded Phase I construction consisting of 450 linear feet at the June 2008 regular meeting. Construction is complete. Project 1112100 -175 OCSD Cooperative Projects Grant - Televising CMSD Sewer Lines The televising is complete and delivery of the final CCTV reports occurred in late May 2009. The project report is being prepared. Protect 1112100 -180 WDR Grease Control Program The project is continuing. Project 1112100-182 Analysis of CCTV Results The project is continuing. Project 1112100-183 System -Wide Sewer Repair The Board of Directors authorized the District Engineer to begin design of the second project under this program; the Bristol Street Sewer n/o Randolph, Project #183 -2. VW The sewer contains three sags and is a hot spot requiring increased maintenance by the CMSD field crews. Construction cannot begin until late 2009 when the City of Costa Mesa street cut moratorium is lifted. The Board also approved Project #183 -3, Maintenance Upgrade of SCADA System, at the May 2009 regular meeting. Project 1112100-186 Sewer Lateral Assistance Program The project is continuing into its third fiscal year and is very popular with the residents in the District. Calcium has been identified in a number of sewer laterals. Project 1112100-187 New Corporate Yard at 174 W. Wilson Street The construction plans are approved and ready for permits. The contractor selection process has been tailored to finding an experienced contractor in LEED construction and was approved by the Board at the December 2008 regular meeting. Award of the construction contract occurred at the June 2009 regular meeting and the contract was re- awarded at the August 2009 regular meeting in order to resolve "substitution of subcontractors" issues. Protecting our community's heafth d y providing solid waste and sewer collection services. waw.c msdagov Total Assets 3,417,328.52 Liabilities General Ledger 9,121.72 Compensted Absences Payable 6,378.06 Meetin Date I Item Numbe 1 9/17/09 1 V.» Balance Sheet COSTA 9W ESA 4SANITAR.` (DIST ICT Reserved for Life Insurance Reserve for Operating .. an Independent Special oiswkt User: tgonzalez 3,183,339.88 Printed: 09/01/2009 - 12:59 P Period Ending 2 Fiscal Period 2, 2010 Description Amount Solid Waste Fund Assets Cash in Bank 3,217,966.46 Charges /Taxes Receivable 1 199,362.06 Total Assets 3,417,328.52 Liabilities Accounts.. Payable 9,121.72 Compensted Absences Payable 6,378.06 Deferred Revenue 6,489.80 Total Liabilities 21,989.58 Fund - Balance Reserved for Life Insurance Reserve for Operating 25,000.00 807,000.00 Unreserved Undesignated RE 3,183,339.88 Total Fund - Balance 4,015,339.88 Retained Earnings: (620,000.94) Total Fund Balance and Retained Earnings: 3,395,338.94 Total Liabilities, Fund - Balance and Retained Earnings: 3,417,328.52 GL - Balance Sheet ( 09/01/2009 - 12:59 PM) Page 1 Description Amount Liquid Waste Fund Assets Cash In Bank Petty Cash/Change Funds Accounts Receivable Charges /Taxes Receivable Due From Other Governments Land Property Rights Building &°Structures Subsurface Sewer Lines Office Furniture & Equipment Machinery & Equipment Vehicles Construction In Progress Accumulated Deprec - Vehicles Accumulated Deprec - Buildings Accum Deprec - Subsurface Line Accumulated Deprec - Office Eq Accumulated Deprec - Equipment Total Assets Liabilities Accounts Payable Compensated Absences Payable Retention's Payable PERS Medical Life/AD &D Insurance NW Long -Term Disability Dental Insurance Employee Insurance Due to OCSD Total Liabilities Fund - Balance Reserved for Capital Outlay Reserved for Sinking Fund Investment in Fixed Assets Reserve for Operating Unreserved Undesignated RE Total Fund - Balance 5,732,798.91 700.00 129,729.03 112,408.94 310,591.00 77,964.00 4,025.00 1,340,797.29 24,734,935.54 299,853.45 618,203.35 216,313.81 2,379,556.21 (76,757.25) (445,945.06) (12,457,968.51) (76,988.29) (324,613.55) 22,575,603.87 1,113.07 51,759.11 122,086.72 6,089.62 660.00 663.82 1,261.48 931.28 330.00 184,895.10 2,294,514.00 1,895,805.00 15,972,107.87 287,000.00 2,248,596.04 22,698,022.91 GL - Balance Sheet ( 09/01/2009 - 12:59 PM) Page 2 Description Amount ,glih Retained Earnings: qw Total Fund Balance and Retained Earnings: Total Liabilities, Fund-Balance and Retained Earnings: (307,314.14) 22,390,708.77 22,575,603.87 GL - Balance Sheet ( 09/01/2009 - 12:59 PM ) Page 3 Description Amount Sewer Construction Fund Assets Cash and Investments 100,000.00 Total Assets 100,000.00 Liabilities Deposits Payable 100,000.00 Total Liabilities 100,000.00 Retained Earnings: 0.00 Total Fund Balance and Retained Earnings: 0.00 Total Liabilities, Fund - Balance and Retained Earnings: 100,000.00 GL - Balance Sheet ( 09/01/2009 - 12:59 PM) Page 4 Description Amount Facilities Revolving Fund Assets Cash and Investments 2,076,792.44 Land 901,691.41 Construction In Progress 248,570.34 Total Assets 3,227,054.19 Fund - Balance Reserved for Capital Outlay 38,196.56 Investment in Fixed Assets 1,150,261,75 Secured Retained Earnings 2,056,526.07 Total Fund - Balance 3,244,984.38 Retained Earnings: (17,930.19) Total Fund Balance and Retained Earnings: 3,227,054.19 Total Liabilities, Fund - Balance and Retained Earnings: 3,227,054.19 GL - Balance Sheet ( 09/01/2009 - 12:59 PM ) Page 5 r f Aft General Ledger Expenses vs. Budget COST-A 9Y ESA S-, ITARTPIS RICT ari I�depertder�t SpeciaC g7issa~ict ... User: tgonzalez Printed: 09/01/2009 - 12:57 P Period 2, 2010 Account Number Description Budgeted Amount Period Amount YTD Amount YTD Var Encumbered Amt Available % Available 10 Solid Waste Fund 10- 100000 Solid Administration EO1 Salary & Benefits 10- 1000004001 Regular Salaries 88,900.00 6,448.17 10,402.96 78,497.04 0.00 78,497.04 88.29 10- 100000 -4002 Part-Time Salaries 40,500.00 1,502.02 3,346.78 37,153.22 0.00 37,153.22 91.73 r� 10- 100000 -4003 3 Board Salaries 8,000.00 596.70 596.70 7,403.30 0.00 7,403.30 92.54 l 10- 100000 -4005 Overtime 4,700.00 120.96 165.40 4,534.60 0.00 4,534.60 96.48 10- 100000 -4040 Compensated Absences 1,600.00 0.00 0.00 1,600.00 0.00 1,600.00 100.00 10- 100000 -4100 Cafeteria Plan 11,600.00 958.80 1,543.67 10,056.33 0.00 10,056.33 86.69 10- 100000 -4105 Medicare - Employer 2,300.00 137.03 228.16 2,071.84 0.00 2,071.84 90.08 10- 100000 -4110 FICA - Employer 500.00 36.99 36.99 463.01 0.00 463.01 92.60 10- 100000,41`15 PERS - Employer 17,500.00 1,002.15 1,723.91 15,776.09 0.00 15,776.09 90.14 10- 100000 =4120 PERS - Employee 9,700.00 556.53 957.35 8,742.65 0.00 8,742.65 90,13 F 10= 100000=4125 Deferred Medical - RHS 900.00 64.27 103.82 796.18 0.00 796.18 88.46 10- 100000 -4130 Benefits Admin Costs 300.00 22.24 111.39 188.61 0.00 188.61 62.87 10- 100000 -4135 Unemployment 0.00 0.00 0.00 0.00 0,00 0.00 0.00 10- 100000 -4140 Workers` Compensation 2,000.00 0.00 363.70 1,636.30 0.00 1,636.30 81.81 iV _ Salary & Benefits 188,500.00 11,445.86 19,580.83 168,919.17 0.00 168,919.17 89.61 E03 Professional Services 10- 1000004200 Professional Services 1,900.00 578.70 578.70 1,321.30 0.00 1,321.30 69.54 10- 100000 -4205 District Manager 26,000.00 6,772.50 10,542.00 15,458.00 0.00 15,458.00 59.45 10- 100000 -4210 Legal Services 33,500.00 4,009.16 4,009.16 29,490.84 0.00 29,490.84 88.03 10- 100000 -4220 Fiscal Services 35,890.00 0.00 700.00 35,190.00 0.00 35,190.00 98.05 10- 100000 -4225 Medical /Employment Services 100.00 0.00 0.00 100.00 0.00 100.00 100.00 10- 100000 -4300 Contract Services 4,900.00 208.69 208.69 4,691.31 0.00 4,691.31 95.74 10- 100000 -4320 Container Collection Costs 16,100.00 0.00 0.00 16,100.00 0.00 16,100.00 100.00 Professional Services 118,390.00 11,569.05 16,038.55 102,351.45 0.00 102,351.45 86.45 E05 Recycling & Disposal 10- 100000 -4310 Trash>Hauler 2,362,000.00 196,749.54 393,425.84 1,968,574.16 0.00 1,968,574.16 83.34 10- 100000 -4315 is Recycliig/Disposal 2,158,000.00 191,166.45 191,166.45 1,966,833.55 0.00 1,966,833.55 91.14 GL - Expenses vs Budget ( 09/01/2009 - 12:57 PM) Page 1 Account Number Description Budgeted Amount Period Amount YTD Amount YTD Var Encumbered Amt Available % Available GL - Exp . vs Budget ( 09/01/2009 - 12:57 PM ) 4,520,000.00 Recycling & Disposal E 10 Other Contract Services 10- 100000 -4305 County Collection Fee 10- 100000 -4325 Election Costs 10- 100000 -4330 Building Maintenance 10- 100000 -4335 Equipment Maintenance 15,400.00 Other Contract Services E15 Materials & Supplies 10- 100000 -4400 Office Supplies 10- 100000 -4405 MultiMed/Blueprint/Copies/Sub 10- 100000 -4410 Postage 10- 100000 -4420 Public Info /Ed/Community Prom 10- 100000 -4425 Small Tools /Equipment 1,214.71 Materials & Supplies E20 Professional Development 10-100000-4500 Prof Membership /Dues 10- 100000 -4505 Staff Development 10-100000-4510 Travel/Meals /Lodging 10- 100000 -4520 Mileage Reimbursement 17,884.95 Professional Development E25 Liability Insurance 10-100000-4550 Liability Insurance 78.96 Liability Insurance E30 Utilities 10- 1000004600 Telephone 10- 1000004605 Cellular Service 10- 100000 -4610 Gas - Building 10- 100000 -4615 Water - Building 10- 100000 -4620 Electric - Building 6,108.60 Utilities E40 Fixed Assets GL - Exp . vs Budget ( 09/01/2009 - 12:57 PM ) 4,520,000.00 387,915.99 584,592.29 3,935,407.71 0.00 3,935,407.71 87.06 15,400.00 0.00 0.00 15,400.00 0.00 15,400.00 100.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 1,450.00 123.03 235.29 1,214.71 0.00 1,214.71 83.77 2,670.00 26.48 1,399.76 1,270.24 88.74 1,181.50 44.25 19,520.00 149.51 1,635.05 17,884.95 88.74 17,796.21 91.16 2,000.00 3100 78.96 1,921.04 0.00 1,921.04 96.05 1,210.00 80.22 84.69 1,125.31 0.00 1,125.31 93.00 7,960.00 50.00 6,108.60 1,851.40 0.00 1,851.40 23.25 15,725.00 2,764.62 6,158.29 9,566.71 966.39 8,600.32 54.69 1,000.00 0.00 0.00 1,000.00 0.00 1,000.00 100.00 27,895.00 2,926.84 12,430.54 15,464.46 966.39 14,498.07 51.97 9,310.00 0.00 5,506.50 3,803.50 0.00 3,803.50 40.85 1,030.00 144.82 214.58 815.42 0.00 815.42 79.16 2,390.00 173.00 177.80 2,212.20 0.00 2,212.20 92.56 1,500.00 358.88 358.88 1,141.12 0.00 1,141.12 76.07 14,230.00 676.70 6,257.76 7,972.24 0.00 7,972.24 56.02 6,500.00 0.00 0.00 6,500.00 0.00 6,500.00 100.00 6,500.00 0.00 0.00 6,500.00 0.00 6,500.00 100.00 750.00 52.40 105.46 644.54 0.00 644.54 85.93 650.00 28.10 28.10 621.90 0.00 621.90 95.67 75.00 0.00 1.41 73.59 0.00 73.59 98.12 200.00 0.00 0.00 200.00 0.00 200.00 100.00 900.00 98.78 98.78 801.22 0.00 801.22 89.02 2,575.00 179.28 233.75 2,341.25 0.00 2,341.25 90.92 Page 2 GL - Expenses vs Budget ( 09/01/2009 - 12:57 PM ) Page 3 r � Munt Amount YTD Var Encumbered Amt Avails /o Available Account ber Description Budgeted Amount Period YTD 10- 100000 -4700 Depreciation 0.00 0.00 0.00 0.00 0.00 0.00 0.00 10- 100000 -4750 Gain/Loss Disposal of Asset 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Fixed Assets 0.00 0.00 0.00 0.00 0.00 0.00 0.00 E45 Debt Service 10- 100000 -4800 Principal Payment 0.00 0.00 0.00 0.00 0.00 0.00 0.00 10- 100000 -4850 Interest Payment 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Debt Service 0.00 0.00 0.00 0.00 0.00 0.00 0.00 E50 Other Financing Uses 10- 100000 -4900 Other Financing Uses 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Other Financing Uses 0.00 0.00 0.00 0.00 0.00 0.00 0.00 E55 Non Operating - Other 10- 100000 -4950 Non - Operating Expense 0.00 0.00 0.00 0.00 0.00 0.00 0.00 10- 100000 -4990 Contingency 125,000.00 0.00 0.00 125,000.00 0.00 125,000.00 100.00 Non Operating - Other 125,000.00 0.00 0.00 125,000.00 0.00 125,000.00 100.00 10- 100000 Totals: 5,022,610.00 414,863.23 640,768.77 4,381,841.23 1,055.13 4,380,786.10 87.22 10- 100001 Sharps Program E60 Special Programs 10- 100001 -4300 Sharps Program 24,000.00 5,729.44 5,729.44 18,270.56 2,109.75 16,160.81 67.33 Special Programs 24,000.00 5,729.44 5,729.44 18,270.56 2,109.75 16,160.81 67.33 10- 100001 Totals: 24,000.00 5,729.44 5,729.44 18,270.56 2,109.75 16,160.81 67.33 10- 100002 Household Hazardous Waste E60 Special Programs 10- 100002 -4300 Household Hazardous Waste 25,000.00 3,102.97 4,930.77 20,069.23 130.81 19,938.42 79.75 Special Programs 25,000.00 3,102.97 4,930.77 20,069.23 130.81 19,938.42 79.75 GL - Expenses vs Budget ( 09/01/2009 - 12:57 PM ) Page 3 Account Number Description Budgeted Amount Period Amount YTD Amount YTD Var Encumbered Amt Available % Available 10- 100002 Totals: 25,000.00 4,930.77 130.81 19,938.42 79.75 3,102.97 20,069.23 10- 100003 Telephone Book Recycling E60 Special Programs 10- 100003 -4420 Telephone Bk Recycling Progra 17,000.00 0.00 0.00 17,000.00 0.00 17,000.00 100.00 Special Programs 17,000.00 0.00 0.00 17,000.00 0.00 17,000.00 100.00 10- 100003 Totals. 17,000.00 0.00 0.00 17,000.00 0.00 17,000.00 100.00 10- 100004 Large Item Pick -up E60 Special Programs 10- 1000044310 Anti - scavenging 5,000.00 0.00 0.00 5,000.00 0.00 5,000.00 100.00 Special Programs 5,000.00 0.00 0.00 5,000.00 0.00 5,000.00 100.00 10- 100004 Totals: 5,000.00 0.00 0.00 5,000.00 0.00 5,000.00 100.00 10- 100005 Used Tire Roundup E60 Special Programs 10- 100005 -4300 Used Tire Roundup 1,200.00 0.00 0.00 1,200.00 0.00 1,200.00 100.00 Special Programs 1,200.00 0.00 0.00 1,200.00 0.00 1,200.00 100.00 10- 100005 Totals: 1,200.00 0.00 0.00 1,200.00 0.00 1,200.00 100.00 10- 100008 Educational Tours E60 Special Programs 10- 100008 -4420 Educational Tours 2,500.00 0.00 0.00 2,500.00 0.00 2,500.00 100.00 Special Programs 2,500.00 0.00 0.00 2,500.00 0.00 2,500.00 100.00 10- 100008 Totals: 2,500.00 0.00 0.00 2,500.00 0.00 2,500.00 100.00 Page 4 GL - Exp vs Budget ( 09/01/2009 - 12:57 PM A911h Account i ber Description Budgeted Amount Period Ant YTD Amount YTD Var Encumbered Amt ! r Availa /o Available i N 10 Totals: 5,097,310.00 423,695.64 651,428.98 4,445,881.02 3,295.69 4,442,585.33 87.15 20 Liquid Waste Fund 20- 200000 Liquid Administration E01 Salary & Benefits 20- 200000 -4001 Regular Salaries 470,900.00 33,140.11 53,548.59 417,351.41 0.00 417,351.41 88.62 20- 200000 -4002 Part -Time Salaries 4,500.00 166.90 371.87 4,128.13 0.00 4,128.13 91.73 20- 200000 -4003 Board Salaries 71,700.00 5,370.30 5,370.30 66,329.70 0.00 66,329.70 92.51 20- 200000 4005 Overtime 30,900.00 1,088.72 1,488.68 29,411.32 0.00 29,411.32 95.18 20- 200000 -4040 Compensated Absences 8,000.00 0.00 0.00 8,000.00 0.00 8,000.00 100.00 20- 200000 -4100 Cafeteria Plan 65,200.00 5,433.20 8,747.45 56,452.55 0.00 56,452.55 86.58 20- 200000 -4105 Medicare - Employer 9,200.00 629.90 962.96 8,237.04 0.00 8,237.04 89.53 20- 200000 -4110 FICA - Employer 4,500.00 332.96 332.96 4,167.04 0.00 4,167.04 92.60 20- 200000 -4115 PERS - Employer 64,200.00 4,764.56 7,723.22 56,476.78 0.00 56,476.78 87.97 20- 200000 -4120 PERS - Employee 35,700.00 2,331.50 3,773.87 31,926.13 0.00 31,926.13 89.42 20- 200000 -4125 Deferred Medical - RHS 4,800.00 329.37 533.45 4,266.55 0.00 4,266.55 88.88 20- 200000 -4130 Benefits Admin Costs 1,900.00 200.14 1,002.40 897.60 0.00 897.60 47.24 20- 200000 -4135 Unemployment 0.00 0.00 0.00 0.00 0.00 0.00 0.00 20- 200000 -4140 Workers' Compensation 4,000.00 0.00 691.03 3,308.97 0.00 3,308.97 82.72 Salary & Benefits 775,500.00 53,787.66 84,546.78 690,953.22 0.00 690,953.22 89.09 E03 Professional Services 20- 200000 -4200 Professional Services 27,100.00 5,208.30 5,208.30 21,891.70 0.00 21,891.70 80.78 20- 200000 -4205 District Manager 51,000.00 12,577.50 19,578.00 31,422.00 0.00 31,422.00 61.61 20- 200000 -4210 Legal Services 80,000.00 12,715.24 12,715.24 67,284.76 0.00 67,284.76 84.10 20- 200000 -4215 Engineering/Architectual Sery 18,000.00 0.00 7,383.00 10,617.00 0.00 10,617.00 58.98 20- 200000 -4216 Plan Ck/Inspection- Inside 150,000.00 0.00 6,965.00 143,035.00 0.00 143,035.00 95.35 20- 2000004217 Plan Ck/Inspection- Outside 10,000.00 0.00 3,514.25 6,485.75 0.00 6,485.75 64.85 20- 2000004218 Plan Ck/Inspection -Swr Lateral 40,000.00 0.00 3,401.25 36,598.75 0.00 36,598.75 91.49 20- 200000 -4220 Fiscal Services 66,580.00 0.00 1,300.00 65,280.00 0.00 65,280.00 98.04 20- 200000 -4225 Medical/Employment Services 500.00 0.00 0.00 500.00 0.00 500.00 100.00 20- 200000 -4300 Contract Services 11,100.00 541.06 541.06 10,558.94 0.00 10,558.94 95.12 Professional Services 454,280.00 31,042.10 60,606.10 393,673.90 0.00 393,673.90 86.65 E10 Other Contract Services 20- 2000004305 County Collection Fee 15,000.00 0.00 0.00 15,000.00 0.00 15,000.00 100.00 20- 2000004325 Election Costs 0.00 0.00 0.00 0.00 0.00 0.00 0.00 20- 2000004330 Building Maintenance 13,050.00 1,107.27 2,117.51 10,932.49 0.00 10,932.49 83.77 20- 2000004335 Equipment Maintenance 24,030.00 238.27 12,597.46 11,432.54 798.66 10,633.88 44.25 Other Contract Services 52,080.00 1,345.54 14,714.97 37,365.03 798.66 36,566.37 70.21 GL - Expenses vs Budget ( 09/01 /2009 - 12:57 PM ) Page 5 Account Number Description Budgeted Amount Period Amount YTD Amount YTD Var Encumbered Amt Available % Available E15 Materials & Supplies 20- 200000 -4400 Office Supplies 16,000.00 288.14 710.75 15,289.25 0.00 15,289.25 95.55 20- 200000 -4405 MultiMed /Blueprints /Copies /Su 5,840.00 1,161.68 1,201.93 4,638.07 0.00 4,638.07 79.41 20- 200000 -4410 Postage 15,640.00 495.00 1,022.32 14,617.68 0.00 14,617.68 93.46 20- 200000 -4420 Public Info/Ed/Community Prom 18,375.00 687.28 687.28 17,687.72 0.00 17,687.72 96.26 20- 2000004425 Small Tools /Equipment 2,000.00 0.00 0.00 2,000.00 0.00 2,000.00 100.00 Materials & Supplies 57,855.00 2,632.10 3,622.28 54,232.72 0.00 54,232.72 93.73 E20 Professional Development 20- 200000 -4500 Prof Membership /Dues 36,360.00 1,100.00 9,791.76 26,568.24 0.00 26,568.24 73.07 20- 200000 -4505 Staff Development 9,270.00 1,303.34 1,391.14 7,878.86 0.00 7,878.86 84.99 20- 200000 -4510 Travel /Meals /Lodging 36,110.00 2,406.93 2,450.13 33,659.87 0.00 33,659.87 93.21 20- 200000 -4520 Mileage Reimbursement 250.00 39.87 39.87 210.13 0.00 210.13 84.05 Professional Development 81,990.00 4,850.14 13,672.90 68,317.10 0.00 68,317.10 83.32 E25 Liability Insurance 20- 200000 -4550 Liability Insurance 56,000.00 0.00 0.00 56,000.00 0.00 56,000.00 100.00 Liability Insurance 56,000.00 0.00 0.00 56,000.00 0.00 56,000.00 100.00 E30 Utilities 20- 200000 -4600 Telephone 6,500.00 471.60 949.24 5.550.76 0.00 5,550.76 85.39 20- 2000004605 Cellular Service 9,500.00 453.92 453.92 9,046.08 0.00 9,046.08 95.22 20- 2000004610 Gas - Building 500.00 0.00 12.73 487.27 0.00 487.27 97.45 20- 200000 -4615 Water - Building 2,000.00 0.00 0.00 2,000.00 0.00 2,000.00 100.00 20- 200000 -4620 Electric - Building 7,000.00 889.07 889.07 6,110.93 0.00 6,110.93 87.29 Utilities 25,500.00 1,814.59 2,304.96 23,195.04 0.00 23,195.04 90.96 E40 Fixed Assets 20- 200000 -4700 Depreciation 0.00 0.00 0.00 0.00 0.00 0.00 0.00 20- 200000 -4750 G/L On Disposal of Fixed Asset 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Fixed Assets 0.00 0.00 0.00 0.00 0.00 0.00 0.00 E50 Other Financing Uses 20- 200000 -4900 Other Financing Uses 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Other Financing Uses 0.00 0.00 0.00 0.00 0.00 0.00 0.00 E55 Non Operating - Other GL - Exp vs Budget ( 09/01/2009 - 12:57 PM) Page 6 GL - Expenses vs Budget ( 09/01 /2009 - 12:57 PM ) Page 7 YTD YTD Var Encumbered Amt Avail /o Available AccounflEnber Description Budgeted Amount Period E unt Amount _ 20- 200000 -4950 Non Operating Expense 100,000.00 0.00 0.00 100,000.00 0.00 100,000.00 100.00 20- 2000004990 Contingency 150,000.00 0.00 0.00 150,000.00 0.00 150,000.00 100.00 20- 200000 -4995 Transfer Out 400,000.00 0.00 0.00 400;000.00 0.00 400,000.00 100.00 Non Operating - Other 650,000.00 0.00 0.00 650,000.00 0.00 650,000.00 100.00 20- 200000 Totals: 2,153,205.00 95,472.13 179,467.99 1,973,737.01 798.66 1,972,938.35 91.62 20- 200001 Sewer Maint E25 Liability Insurance 20- 2000014550 Swr Liability Insurance 10,000.00 0.00 0.00 10,000.00 0.00 10,000.00 100.00 Liability insurance 10,000.00 0.00 0.00 10,000.00 0.00 10,000.00 100.00 E41 Sewer Maint - Salary/Benefit 20- 200001 4001 Swr Maint - Regular Salaries 187,600.00 14,094.56 23,537.92 164,062.08 0.00 164,062.08 87.45 20- 200001 -4002 Swr Maint - PT Salaries 0.00 0.00 0.00 0.00 0.00 0.00 0.00 20- 200001 -4005 SwrMaint - Overtime 20,300.00 0.00 119.10 20,180.90 0.00 20,180.90 99.41 20- 200001 -4040 Compensated Absences 3,700.00 0.00 0.00 3,700.00 0.00 3,700.00 100.00 20- 200001 4100 Swr Maint - Cafeteria Plan 28,800.00 2,397.00 4,002.99 24,797.01 0.00 24,797.01 86.10 20- 2000014105 Swr Maint - Medicare ER 3,300.00 215.50 360.47 2,939.53 0.00 2,939.53 89.07 20- 200001 4115 Swr Maint - PERS ER 25,300.00 1,970.04 3,289.97 22,010.03 0.00 22,010.03 86.99 20- 2000014120 Swr Maint - PERS EE 14,100.00 986.64 1,647.69 12,452.31 0.00 12,452.31 88.31 20- 2000014125 Swr Maint - Def Medical RHS 1,900.00 140.96 235.40 1,664.60 0.00 1,664.60 87.61 20- 200001 -4130 Benefit Administration 500.00 23.48 39.21 460.79 0.00 460.79 92.15 20- 200001 -4135 Swr Maint - Unemployment 0.00 0.00 0.00 0.00 0.00 0.00 0.00 20- 2000014140 Swr Maint - Workers Comp 14,700.00 0.00 2,582.27 12,117.73 0.00 12,117.73 82.43 Sewer Maint - Salary/Benefit 300,200.00 19,828.18 35,815.02 264,384.98 0.00 264,384.98 88.07 E42 Sewer Maint Operations 20- 200001 -4300 Sewer Maint-Claims 0.00 0.00 0.00 0.00 0.00 0.00 0.00 20- 200001 4305 Sewer Maint -Pump Stn Contract 100,000.00 391.60 3,304.12 96,695.88 0.00 96,695.88 96.69 20- 2000014320 Sewer Maint -Sewer Line Maint 275,000.00 0.00 0.00 275,000.00 0.00 275,000.00 100.00 20-2000014335 Sewer Maint - Equipment Maint 75,000.00 6,341.25 8,268.99 66,731.01 0.00 66,731.01 88.97 20- 200001 4350 Sewer Maint - Property Lease 0.00 0.00 0.00 0.00 0.00 0.00 0.00 20-N0001-4359 Sewer Maint - Sewer. Line Tele 25,000.00 0.00 0.00 25,000.00 0.00 25,000.00 100.00 20- 2060014380 Sewer Maint- FOG.Prog Contract 100,000.00 0.00 0.00 100,000.00 0.00 100,000.00 100.00 20- 200001=4405 Sewer'Maint- MultiMed/Blueprin 0.00 0.00 0.00 0.00 0.00 0.00 0.00 20- 2000014425 Sewer Maim -Small Tools/Eq 'MaieiiaUSupplies 40,000.00 0.00 1,533.81 38,466.19 37.95 38,428.24 96.07 20- 200001 - 4430 Sewer Maint- 40,000.00 1,639.90 3,306.52 36,693.48 0.00 36,693.48 91.73 20- 200001' -4505 Sewer Maint =Staff Development 5,400.00 0.00 0.00 5,400.00 0.00 5,400.00 100.00 20- 200001=4510 Sewcr Maiiit Trave eals 500.00 0.00 0.00 500.00 0.00 500.00 100.00 20= 200001 =4625 Sewer Mairit- .Water Pumps 4,000.00 85.37 85.37 3,914.63 0.00 3,914.63 97.86 GL - Expenses vs Budget ( 09/01 /2009 - 12:57 PM ) Page 7 Account Number Description Budgeted Amount Period Amount YTD Amount YTD Var Encumbered Amt Available % Available 20- 200001 -4630 SewerMaint- Electric Pumps 98,000.00 7,553.84 7,553.84 90,446.16 0.00 90,446.16 92.29 Sewer Maint Operations 762,900.00 16,011.96 24,052.65 738,847.35 37.95 738,809.40 96.84 E65 Capital Improvement Program 20- 200001 -4995 Capital Outlay 0.00 0.00 0.00 0.00 15,281.79 (15,281.79) 0.00 Capital Improvement Program 0.00 0.00 0.00 0.00 15,281.79 (15,281.79) 0.00 20- 200001 Totals: 1,073,100.00 35,840.14 59,867.67 1,013,232.33 15,319.74 997,912.59 92.99 20- 200100 Capital Outlay E65 Capital Improvement Program 20- 200100 -4995 Capital Outlay 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Capital Improvement Program 0.00 0.00 0.00 0.00 0.00 0.00 0.00 20- 200100 Totals: 0.00 0.00 0.00 0.00 0.00 0.00 0.00 20- 200429 Bristol Pump Station E65 Capital Improvement Program 20- 200429 -4300 Bristol St Pump - Contract Labor 0.00 487.50 1,022.00 (1,022.00) 0.00 (1,022.00) 0.00 Capital Improvement Program 0.00 487.50 1,022.00 (1,022.00) 0.00 (1,022.00) 0.00 20- 200429 Totals: 0.00 487.50 1,022.00 (1,022.00) 0.00 (1,022.00) 0.00 20- 200449 Sinking Fd/Future Sewer Lines E65 Capital Improvement Program 20- 200449 -4300 Sinking Fund #149 /Swr -Contr Sv 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Capital Improvement Program 0.00 0.00 0.00 0.00 0.00 0.00 0.00 20- 200449 Totals: 0.00 0.00 0.00 0.00 0.00 0.00 0.00 GL - Exp W s Budget ( 09/01/2009 - 12:57 PM) Page 8 Ober Ant Var Amt Availa Available Account Description Budgeted Amount Period YTD Amount YTD Encumbered o 20- 200456 Earthquake/Major Emer Swr Rep E65 Capital, Improvement. Program 20- 200456 -4300 Earthquake/Emergency -Contr Sv 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Capital Improvement Program 0.00 0.00 0.00 0.00 0.00 0.00 0.00 20- 200456 Totals: 0.00 0.00 0.00 0.00 0.00 0.00 0.00 20- 200459 Televising Swr Lines E65 Capital Improvement Program 20- 200459 -4300 Televising Swr#159 -Contr Svc 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Capital Improvement Program 0.00 0.00 0.00 0.00 0.00 0.00 0.00 20- 200459 Totals: 0.00 0.00 0.00 0.00 0.00 0.00 0.00 20- 200464 Misc. Swr Work/Manhole Adj. E65 Capital Improvement Program 20- 200464 -4300 Misc Swr Wk #164 -Cont Svc 279,600.00 22,260.50 25,291.37 254,308.63 37,208.92 217,099.71 77.64 r Capital Improvement Program 279,600.00 22,260.50 25,291.37 254,308.63 37,208.92 217,099.71 77.64 20- 200464 Totals: 279,600.00 22,260.50 25,291.37 254,308.63 37,208.92 217,099.71 77.64 20- 200468 Tustin Pump Stn Remodel E65 Capital Improvement Program 20- 2004684300 Irvine/Tustin Pump Stn #168 -Con 0,00 0.00 0.00 0.00 0.00 0.00 0.00 Capital Improvement Program 0.00 0.00 0.00 0.00 0.00 0.00 0.00 20- 200468 Totals: 0.00 0.00 0.00 0.00 0.00 0.00 0.00 20- 200470 Emerg Response Plan Pump Sm E65 Capital Improvement Program 20- 2004704300 Emerg Pump Plan -Contr Svc 0.00 0.00 5,080.00 (5,080.00) 0.00 (5,080.00) 0.00 GL - Expenses vs Budget ( 09/01/2009 - 12:57 PM) Page 9 Account Number Description 20- 200471 E65 20- 200471 -4300 20- 200575 E65 20- 200575 -4215 20- 200575 -4300 20- 200601 E65 20- 200601 -4300 20- 200676 E65 20- 200676 -4300 Budgeted Amount Period Amount YTD Amount YTD Var Encumbered Amt Available % Available Capital Improvement Program 0.00 20- 200470 Totals: 0.00 Irvine PS Free Main #171 Capital Improvement Program Irvine PS Free Main #171 -Contr 440,000.00 Capital Improvement Program 440.000.00 20- 200471 Totals: 440,000.00 OCSD Grant 440,000.00 Capital Improvement Program 440,000.00 OCSD Grant #175 - Eng Svc 0.00 OCSD Grant #175 - Cont Svc 0.00 Capital Improvement Program 0.00 20- 200575 Totals: 0.00 Westside Abandonment #101 440,000.00 Capital Improvement Program 0.00 Westside Aband #101 -Cont Svc 250,000.00 Capital Improvement Program 250,000.00 0.00 0.00 0.00 0.00 A nn 0.00 20- 200601 Totals: 250,000.00 0.00 WDR Phase III #176 Capital Improvement Program WDR Ph III #176 - Contr Svc 0.00 0.00 5,080.00 (5,080.00) 0.00 440,000.00 0.00 440,000.00 0.00 440,000.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 250,000.00 0.00 0.00 0.00 (5,080.00) 0.00 0.00 (5,080.00) 0.00 0.00 440,000.00 100.00 0.00 440,000.00 100.00 0.00 440,000.00 100.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0,00 0.00 0.00 250,000.00 100.00 0.00 250,000.00 100.00 0.00 250,000.00 100.00 0.00 0.00 0.00 GL - Expendihs Budget ( 09/01/2009 - 12:57 PM dft Page 10 AS& Account Wber Description Budgeted Amount AM Period A nt YTD Amount YTD Var Encumbered Amt AvailadW Available Capital Improvement Program 0.00 0.00 0.00 0.00 0.00 0.00 0.00 20- 200676 Totals: 0.00 0.00 0.00 0.00 0.00 0.00 0.00 20- 200677 Capital Facility Aq #177 E65 Capital Improvement Program 20- 2006774300 Capital Fac Aq #177 -Contr Svc 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Capital Improvement Program 0.00 0.00 0.00 0.00 0.00 0.00 0.00 20- 200677 Totals: 0.00 0.00 0.00 0.00 0.00 0.00 0.00 20- 200678 Replace Sewer Bypass #178 E65 Capital Improvement Program 20- 2006784300 Rep Swr Bypass #178 -Contr Svc 75,000.00 0.00 0.00 75,000.00 0.00 75,000.00 100.00 Capital Improvement Program 75,000.00 0.00 0.00 75,000.00 0.00 75,000.00 100.00 20- 200678 Totals: 75,000.00 0.00 0.00 75,000.00 0.00 75,000.00 100.00 20- 200679 Building/Grounds Fund #179 E65 Capital Improvement Program 20- 200679 -4300 Bld/Grds Fund #179 -Contr Svc 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Capital Improvement Program 0.00 0.00 0.00 0.00 0.00 0.00 0.00 20- 200679 Totals: 0.00 0.00 0.00 0.00 0.00 0.00 0.00 20- 200780 Fog #180 E65 Capital Program 20- 2007804300 ,Improvement Fog Program #180 - Contract Svc 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Capital Improvement Program 0.00 0.00 0.00 0.00 0.00 0.00 0.00 GL - Expenses vs Budget ( 09/01/2009 - 12:57 PM ) Page 11 Account Number Description Budgeted Amount Period Amount YTD Amount YTD Var Encumbered Amt Available % Available 0.00 20- 200780 Totals: 0.00 0.00 0.00 0.00 20- 200781 Newp /19th Swr #181 0.00 0.00 0.00 0.00 E65 Capital Improvement Program 0.00 0.00 (18,487.50) 0.00 20- 200781 -4300 Newp /19th Swr #181 Contr Svc 0.00 0.00 0.00 0.00 0.00 Capital Improvement Program 0.00 0.00 0.00 0.00 0.00 20- 200781 Totals: 0.00 0.00 0.00 0.00 20- 200882 Analysis of CCTV Results # 182 86.42 E65 Capital improvement Program 20- 2008824300 Analysis of CCTV Results # 182 0.00 0.00 18,487.50 (18,487.50) Capital Improvement Program 0.00 0.00 18,487.50 (18,487.50) 20- 200882 Totals: 0.00 0.00 18,487.50 (18,487.50) 20- 200883 System Wide Repair Prog #183 E65 Capital Improvement Program 20- 2008834300 Systm Wide Repair Program #18 700,000.00 0.00 0.00 700,000.00 Capital Improvement Program 700,000.00 0.00 0.00 700,000.00 20- 200883 Totals: 700,000.00 0.00 0.00 700,000.00 20- 200886 Sewer Lateral Program #186 E65 Capital Improvement Program 20- 2008864300 Sewer Lateral Program #186 150,000.00 8,226.17 20,370.42 129,629.58 Capital Improvement Program 150,000.00 8,226.17 20,370.42 129,629.58 20- 200886 Totals: 150,000.00 8,226.17 20,370.42 129,629.58 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 (18,487.50) 0.00 0.00 (18,487.50) 0.00 0.00 (18,487.50) 0.00 0.00 700,000.00 100.00 0.00 700,000.00 100.00 0.00 700,000.00 100.00 0.00 129,629.58 86.42 0.00 129,629.58 86.42 0.00 129,629.58 86.42 GL - Expeo Budget ( 09/01/2009 - 12:57 PM) Page 12 Account er Description Budgeted Amount Period t YTD Amount YTD Var Encumbered Amt Availabl Available s. 20 Totals: 5,120,905.00 162,286.44 309,586.95 4,811,318.05 53,327.32 4,757,990.73 92.91 21 Sewer Construction Fund 21- 200000 Liquid Administration E55 Non Operating - Other 21- 2000004995 Transfer Out 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Non Operating - Other 0.00 0.00 0.00 0.00 0.00 0.00 0.00 21- 200000 Totals: 0.00 0.00 0.00 0.00 0.00 0.00 0.00 21 Totals: 0.00 0.00 0.00 0.00 0.00 0.00 0.00 30 Facilities Revolving Fund 30- 200887 District Yard E65 Capital Improvement Program 30- 2008874300 District Yard 2,403,362.00 777.40 14,194.40 2,389,167.60 31,378.79 2,357,788.81 98.10 Capital Improvement Program 2,403,362.00 777.40 14,194.40 2,389,167.60 31,378.79 2,357,788.81 98.10 30- 200887 Totals: 2,403,362.00 777.40 14,194.40 2,389,167.60 31,378.79 2,357,788.81 98.10 30 Totals: 2,403,362.00 777.40 14,194.40 2,389,167.60 31,378.79 2,357,788.81 98.10 Report Totals: 12,621,577.00 586,759.48 975,210.33 11,646,366.67 88,001.80 11,558,364.87 . 91.57 GL - Expenses vs Budget ( 09/01/2009 - 12:57 PM) Page 13 General Ledger Revenue Analysis COSTA 9YESA SIWIZ` RTWISTR,ICT +u Independent speciad oistrict User: tgonzalez Printed: 09/01/2009 - 12:57 P Period 2, 2010 Account Number Description Budgeted Revenue Period Revenue YTD Revenue Uncollected Balance Percent Received 10 Solid Waste Fund 10- 000000 -3000 Charges for Services 3,000.00 1,050.62 1,050.62 1,949.38 35.02 10- 000000 -3001 Secured Property Tax 0.00 0.00 0.00 0.00 0.00 10- 000000 -3002 Unsecured Property Tax 0.00 0.00 0.00 0.00 0.00 10- 000000 -3003 Supplemental Property Tax 0.00 271.05 271.05 (271.05) 0.00 10- 000000 -3004 Homeowner Taxes 0.00 0.00 0.00 0.00 0.00 10- 000000 -3005 Misc- Delq /Penalty/PY Tx 0.00 981.20 981.20 (981.20) 0.00 10- 000000 -3006 Public Utility 0.00 0.00 0.00 0.00 0.00 10- 000000 -3007 Customer Refunds 0.00 0.00 0.00 0.00 0.00 10- 000000 -3100 Licenses & Permits 0.00 0.00 0.00 0.00 0.00 10- 000000 -3300 Investment Earnings 45,000.00 29,271.79 7,998.20 37,001.80 17.77 10- 000000 -3310 Fair Market Value Adjustment 0.00 0.00 (11,977.62) 11,977.62 0.00 10- 000000 -3400 From Other Agencies 0.00 0.00 0.00 0.00 0.00 10- 000000 -3405 Grants 0.00 0.00 3,255.08 (3,255.08) 0.00 10- 000000 -3510 Additional Container Charge 115,000.00 0.00 0.00 115,000.00 0.00 10- 000000 -3525 Other Charges for Services 0.00 0.00 0.00 0.00 0.00 10- 000000 -3600 Annual Charge 5,140,000.00 2,554.51 2,554.51 5,137,445.49 0.05 10- 000000 -3700 Contributions 25,000.00 0.00 25,855.00 (855.00) 103.42 10- 000000 -3725 Other Reimbursements 0.00 440.00 1,440.00 (1,440.00) 0.00 10 Totals: 5,328,000.00 34,569.17 31,428.04 5,296,571.96 0.59 20 Liquid Waste Fund 20- 000000 -3000 Charges For Services 10,000.00 18,069.90 18,069.90 (8,069.90) 180.70 20- 000000 -3007 Customer Refund 0.00 0.00 0.00 0.00 0.00 20- 000000 -3100 Sewer Permits 10,000.00 275.00 605.00 9,395.00 6.05 20- 000000 -3300 Investment Earnings 85,000.00 0.00 0.00 85,000.00 0.00 20- 000000 - 3310 Fair,MarketAdjustment 0.00 0.00 (18,751.24) 18,751.24 0.00 20= 000000 -3400 Frombiher.Agencies 0.00 534.50 534.50 (534.50) 0.00 20- 000000 3500 Permits /Inspection. Fees 25,000.00 320.00 640.00 24,360.00 2.56 20= 000000 =3505 OCSD Fees CMSD Share 0.00 0.00 248.34 (248.34) 0.00 20- 000000 =35 °15 Sale of Maps &'Publications 0.00 0.00 0:00 0.00 0.00 20= 000000 -3525 Other'Chages for Services 0.00 0.00 0.00 0.00 0.00 GL - Revenue Analysis ( 09/01 /2009 - 12:57 PM ) Page I Account Number Description 20- 000000 -3600 Annual Charge 20- 000000 -3700 Contributions 20- 000000 -3725 Other Reimbursements 20- 000000 -3995 Transfer In 0.00 20 Totals: 21 Sewer Construction Fund 21- 000000 -3300 Investment Earnings 21- 000000 -3310 Fair Market Value Adj 0.00 21 Totals: 30 Facilities Revolving Fund 30- 000000 -3210 Fixture Fees 30- 000000 -3220 Sewer Connection Fees 30- 000000 -3300 Investment Earnings 30- 000000 -3310 Fair Market Value Adjustment 30- 000000 -3340 Rental Revenue 30- 000000 -3525 Other Charges for Services 30- 000000 -3995 Residual Fund Transfer 30 Totals: Report Totals Budgeted Revenue Period Revenue YTD Revenue Uncollected Balance Percent Received 4,994,000.00 926.31 926.31 4,993,073.69 0.02 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 5,124,000.00 20,125.71 2,272.81 5,121,727.19 0.04 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 915.00 2,407.50 (2,407.50) 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 (6,143.29) 6,143.29 0.00 0.00 0.00 0.00 0.00 0.00 0,00 0.00 0.00 0.00 0.00 400,000.00 0.00 0.00 400,000.00 0.00 400,000.00 915.00 (3,735.79) 403,735.79 -0.93 10,852,000.00 55,609.88 29,965.06 10,822,034.94 0.28 GL -Rev V alysis (09/01/2009 12:57 PM) Page 2 w To: Board of Directors Meeting Date Item Numbe 9/17/09 V.12 71 1 r ...can Independent ,Specia(District From: Marc Davis, Treasurer /Director of Finance Date: September 3, 2009 Subject: Treasurer's Report for the Month of August 2009 Attached is the Treasurer's Report for the month of August 2009. As required by the District's Statement of Investment Policy, the Treasurer's report delineates all investment activity during the month. Ak This report lists the types of securities held in the District's portfolio, the institutions from which the securities were purchased, maturity dates and interest rates as of August 31, 2009. The District's investments are in compliance with the Statement of Investment Policy adopted by the Board at the July 23, 2009 regular meeting, as well as the California Government Code. The market values in this report were provided by our third party custodian, Bank of New York, except for the Local Agency Investment Fund (LAIF). The market value of LAIF was provided by the State Treasurer's Office. It does not represent the value of the underlying securities within the pool, but rather the par or cost amount, which is the amount the District is entitled to withdraw. This reporting practice is consistent with industry standard practices for similar funds. The weighted average stated rate of return (current yield) for the District's investment portfolio as of August 31, 2009, was 2.125 %. The yield to maturity of the portfolio was 2.102 %.. The District's weighted average interest rate was 133 basis points (1.325 %) above the daily effective yield of LAIF, which was 0.80% as of August 27, 2009. The weighted average number of days to maturity for the District's total portfolio was 681 days (1.87 years). The average duration of the underlying securities in LAW as of August 27, 2009, which is the most current information available, was 199 days. Protecting our community's health 6y providing soW waste and sewer coffection services. crosdca.gov Compliance Reporting The District's investment portfolio is in compliance with its liquidity limitations, which requires that a minimum of 20% of the portfolio must mature within one year. The percentage of the portfolio maturing in less than one year as of August 31, 2009 was 51.78 %. As of August 31, 2009, the District has adequate operating reserves necessary to meet its obligations for the next six months. 2 Active Accounts Bank of America Reconciling Items Total Active Accounts COSTA MESA SANITARY DISTRICT Treasurer's Report of Pooled Cash and Investments as of August 31, 2009 Bank Balance $ 13,100.42 13,100.42 Deposits Outstanding In Transits Checks - 207,338.67 Book Balance $ (194;238.25) - 207,338.67 (194,238.25) AOL Costa Mesa Sanitary District qw Pooled Cash and Investments by Fund as of August 31, 2009 CMSD Solid Waste Activities $ 3,217,966.46 CMSD Liquid Waste Activities 7,909,591.35 Total Pooled Cash & Investments $ 11,127,557.81 Marcus D. Davis Date Treasurer /Director of Finance 3 Market Adjustment Investments Market Value Increase Decrease Cost Local Agency Investment Fund $ 5,815,223.27 - $ 5,815,223.27 Money Market/Sweep Account 66,132.79 - 66,132.79 Federal Agency Securities 5,476,412.50 - 35,972.50 5,440;440.00 Total Investments 11,357,768.56 - 35,972.50 11,321,796.06 Total Pooled Cash & Investments $ 11,370,868.98 $ - $ 243,311.17 $ 11,127,557.81 AOL Costa Mesa Sanitary District qw Pooled Cash and Investments by Fund as of August 31, 2009 CMSD Solid Waste Activities $ 3,217,966.46 CMSD Liquid Waste Activities 7,909,591.35 Total Pooled Cash & Investments $ 11,127,557.81 Marcus D. Davis Date Treasurer /Director of Finance 3 COSTA MESA SANITARY DISTRICT Investment Activity Summary as of August 31, 2009 Total investments outstanding as of July 31, 2009 $ 11,982,170.61 Additions: Gain on Sale of Investment: - Investment Purchases: - Deductions: Investment Maturity /Sale Proceeds: - Loss on Sale of Investment: - Investments Called: - Net increase (decrease) in Sweep Account 29,625.45 Net increase (decrease) in LAIF (690,000.00) Total investments outstanding as of August 31, 2009 $ 11,321,796.06 4 CUSIP Maturity Number Investment n/a Local Agency Investment Fund n/a Bank of New York -Sweep Acct 3133XRGZ7 Federal Home Loan Bank 31331 GKJ7 Federal Farm Credit Bank 3133XSWG9 Federal Home Loan Bank 3133XT2W5 Federal Home Loan Bank 3136FHF59 Federal National Mortgage Assoc 3136FHK61 Federal National Mortgage Assoc "Represents the LAW daily rate at 8/27/09 COSTA MESA VNITARY DISTRICT Investment and Investment Earnings as of August 31, 2009 Purchase Maturity Date Date n/a n/a n/a n/a 06/24/08 06/24/11 01/21/09 01/21/14 02/05/09 02/05/14 02/26109 02/26/13 07/01/09 07/01/14 07/07/09 07/07/14 I $ 11, 321, 796.06 $ 21, 845.92 ad Comments Interest Coupon Investment Earned at Rate Cost 08/31/09 0.800% $ 5,815,223.27 n/a 0.010% 66,132.79 n/a 3.550% 1,000,000.00 6,606.94 3.000% 1,000,000.00 3,333.33 2.875% 1,000,000.00 2,076.38 3.050% 1,000,000.00 423.61 4.000% 1,000,000.00 6,666.66 4.150% 440,440.00 2,739.00 $ 11, 321, 796.06 $ 21, 845.92 ad Comments COSTA MESA SANITARY DISTRICT Summary of Policy Limitations as of August 31, 2009 Description U.S. Treasury Bills U.S. Treasury Notes Federal Agency Issues: FICB FLB FHLB FHLMC FNMA FFCB Other Banker's Acceptances Certificates of Deposit Negotiable Certificates of Deposits Commercial Paper Medium Term Corporate Notes LAIF (Local Agency Investment Fund) Shares of Benefical Interest Money Market/Mutual Funds (Sweep Acct) Total % of portfolio maturing under one year % of portfolio maturing over one year Current % of Market Value 08/31/09 Maximum % 0.00% UNLIMITED 0.00% UNLIMITED 0.00% UNLIMITED 0.00% UNLIMITED 26.71% UNLIMITED 0.00% UNLIMITED 12.71% UNLIMITED 8.79% UNLIMITED 0.00% UNLIMITED 0.00% 25%(1) 0.00% 25% 0.00% 25%(1) 0.00% 25%(1) 0.00% 20%(1) 51.20% 40,000,000.00 0.00% 20% 0.58% 10% per fund (2) 100.00% 51.78% no less than 20% 48.22% 100.00% (1) Further limited to 10% in any single issuer (2) Also limited to 20% in total. `These securities are not considered for purchases: SBA, GNMA, TVA and SALLIEMAE R — Represents the LAIF daily rate at 8/27/09 7 COSTA MESA SANITARY DISTRICT Schedule of Investments by Instrument Type as of August 31, 2009 Purchase Maturity Coupon Investment % of Market % of Description Broker /Dealer Date Date Rate Cost Portfolio Value Portfolio Comments State Treasurer's Pool LAIF n/a Continuous 0.800% $ 5,815,223.27 $ 5,815,223.27 POOL 5,815,223.27 51.36% 5,815,223.27 51.20% Money Market Mutual Fund Bank of New York n/a Continuous 0.010% 66,132.79 66,132.79 SWEEP 66,132.79 0.58% 66,132.79 0.58% Federal Farm Credit Bank Union Banc 01/21/09 01/21/14 3.000% 1,000,000.00 998,750.00 FFCB 1,000,000.00 8.83% 998,750.00 8.79% Federal Home Loan Notes & Bonds Morgan Stanley 06/24/08 06/24/11 3.550% 1,000,000.00 1,025,312.50 FHLB Federal Home Loan Notes & Bonds Union Banc 02/05/09 02/05/14 2.875% 1,000,000.00 998,750.00 FHLB Federal Home Loan Notes & Bonds Union Banc 02/26/09 02/26/13 3.050% 1,000,000.00 1,009,687.50 FHLB 3,000,000.00 26.50% 3,033,750.00 26.71% Federal National Mortgage Assoc. Union Banc 07/01/09 07/01/14 4.000% 1,000,000.00 1,002,812.50 FNMA Federal National Mortgage Assoc. Union Banc 07/07/09 07/07/14 4.150% 440,440.00 441,100.00 FNMA 1,440,440.00 12.72% 1,443,912.50 12.71% Total Investments $ 11,321,796.06 100.00% $ 11,357,768.56 100.00% — Represents the LAIF daily rate at 8/27/09 7 Broker /Dealer Local Agency Investment Fund Bank of New York Morgan Stanley Union Banc Union Banc Union Banc Union Banc Union Banc Total Investment Portfolio Total Portfolio Weighted Avg Interest Rate Weighted Avg Yield to Maturity Weighted Avg Days to Maturity COSTA MESA SANITARY DISTRICT Investment Portfolio as of August 31, 2009 Investment Purchase Maturity Days to Coupon Yield to Type Date Date MaturitV Rate Maturity Pool 1 0.800% ** 0.800% Sweep 1 0.010% 0.010% FHLB 06/24/08 06/24/11 662 3.550% 3.550% FFCB 01/21/09 01/21/14 1,604 3.000% 2.978% FHLB 02/05/09 02/05/14 1,619 2.875% 2.875% FHLB 02/26/09 02/26/13 1,275 3.050% 3.050% FNMA 07/01/09 07/01/14 1,765 4.000% 3.960% FNMA 07/07/09 07/07/14 1,771 4.150% 3.708% "Represents the LAIF daily rate at 8/27/09 2.028% 2.005 % 681 Days 1.87 Years Investment Cost $ 5,815,223.27 66,132.79 1,000,000.00 1, 000, 000.00 1,000,000.00 1, 000, 000.00 1,000,000.00 440,440.00 $ 11,321,796.06 # 40 0. 0 0 COSTA MESA SANITARY DISTRICT For all Maturities with Market Values as of August 31, 2009 Purchase Maturity Intuition Investment Accrued Coupon Investment Date Date Broker /Dealer Type Par Rate Cost n/a Continuous LAIF POOL $ 5,815,223.27 0.800% "" 5,815,223.27 n/a Continuous Bank of New York SWEEP 66,132.79 0.010% 66,132.79 01121/09 01/21/14 Union Banc FFCB 1,000,000.00 3.000% 1,000,000.00 06/24/08 06/24/11 Morgan Stanley FHLB 1,000,000.00 3.550% 1,000,000.00 02/05/09 02/05/14 Union Banc FHLB 1,000,000.00 2.875% 1,000,000.00 02/26/09 02/26/13 Union Banc FHLB 1,000,000.00 3.050% 1,000,000.00 07/01/09 07/01/14 Union Banc FNMA 1,000,000.00 4.000% 1,000,000.00 07/07/09 07/01/14 Union Banc FNMA 440,440.00 4.150% 440,440.00 Total Investments $ 11,321,796.06 11,321,796.06 "Represents the LAIF daily rate at 8/27/09 0 yY �a.n s Net Market Accrued Gain /(Loss) Value Interest If Sold 5,815,223.27 - - 66,132.79 - - 998,750.00 3,333.33 (1,250.00) 1,025,312.50 6,606.94 25,312.50 998,750.00 2,076.38 (1,250.00) 1,009,687.50 423.61 9,687.50 1,002,812.50 6,666.66 2,812.50 441,100.00 2,739.00 660.00 11, 357, 768.56 21, 845.92 35, 972.50 COSTA MESA SANITARY DISTRICT Call Schedule as of August 31, 2009 Type of Purchase Maturity Coupon Investment Date Date Rate Par Value FFCB 01/21/09 01/21/14 3.000% 1,000,000.00 FNMA 07/01/09 07/01/14 4.000% 1,000,000.00 FNMA 07/07/09 07/07/14 4.150% 440,440.00 FHLB 06/24/08 06/24/11 3.550% 1,000,000.00 FHLB 02/05/09 02/05/14 2.875% 1,000,000.00 FHLB 02/26/09 02/26/13 3.050% 1,000,000.00 $ 5,440,440.00 Investment Cost Call Features 1,000,000.00 Callable 4/21/09 and anytime after w/7 days notice. 1,000,000.00 Callable 10/1/09 and anytime after w /10 days notice. 440,440.00 Callable 10/7/09 and anytime after w /10 days notice. 1,000,000.00 Callable 6/24/10 w/ 5 days notice. 1,000,000.00 Callable 2/5/10 and anytime after w/5 days notice. 1,000,000.00 Callable 2/26/10 and anytime after w/5 days notice. 5,440,440.00 4 0 r 1%;, ^ 11 COSTA MESA SANITARY DISTRICT - MATURITIES DISTRIBUTION as of August 31, 2009 60%-' In Thousands I I TOTAL 9,881 Ali Days Days Years Years Years Years 11 0 0 0. Costa Mesa Sanitary District Yield Curve Data as of August 31, 2009 4.00% 3.50% 3.00% 2.50% 2.00% 1.50% 1.00% 0.50% 0.00% i I 3 month T -Bill 6 month T -Bill 2 year T -Note 3 year T -Note 5 year T -Note '� —CMSD- monthly LAIF- monthly OC Pool- monthly - - I r' - E I - - � ON -- 12 4 Meeting Date Item Numbe 9/17109 V.13 COSTA MESA SANITARY DISTRICT Warrant Resolution No. CMSD 2010 -03 A RESOLUTION OF THE COSTA MESA SANITARY DISTRICT RATIFYING THE PAYMENT OF CERTAIN CLAIMS AND DEMANDS, AND SPECIFYING THE FUNDS OUT OF WHICH THE SAME WERE PAID. THE BOARD OF DIRECTORS OF THE COSTA MESA SANITARY DISTRICT DOES HEREBY ORDER AND RESOLVE AS FOLLOWS: Section 1. That the attached claims and demands totaling $653,155.60 have been audited as required by law and that the same were paid out of respective funds as hereinafter set forth. Section 2. That the Clerk of the District shall certify to the adoption of this Resolution and shall retain a certified copy thereof in her own records. PASSED AND ADOPTED this 17th day of September 2009. ATTEST: Secretary STATE OF CALIFORNIA ) COUNTY OF ORANGE ) ss COSTA MESA SANITARY DISTRICT ) President I, JOAN REVAK, Clerk of the Costa Mesa Sanitary District, hereby certify that the foregoing Warrant Resolution No. CMSD 2010 -03 was duly adopted by the Costa Mesa Sanitary District at a regular meeting held on the 17th day of September 2009. IN WITNESS WHEREOF, I have hereunto set my hand and affixed the Seal of the Costa Mesa Sanitary District on this 17th day of September 2009. Clerk of the Costa Mesa Sanitary District Accounts Payable Checks for Approval User: tgonzalez Printed: 09/01/2009 - 12:31 PM Check Number Check Date Fund Name 0 08/07/2009 Liquid Waste Fund 0 08/07/2009 Solid Waste Fund 0 08/07/2009 Liquid Waste Fund 0 08/12/2009 Liquid Waste Fund 0 08/12/2009 Liquid Waste Fund 0 08/12/2009 Liquid Waste Fund 0 08/12/2009 Liquid Waste Fund 0 08/12/2009 Liquid Waste Fund 0 08/12/2009 0 08/12/2009 0 08/12/2009 0 08/12/2009 0 08/12/2009 0 08/12/2009 0 08/12/2009 0 08/12/2009 0 08/12/2009 Liquid Waste Fund Liquid Waste Fund Liquid Waste Fund Liquid Waste Fund Liquid Waste Fund Liquid Waste Fund Liquid Waste Fund Liquid Waste Fund Liquid Waste Fund 0 08/15/2009 Solid Waste Fund Account Name COST,A WESX S ITj4RT (DISTRICT ... an independent specia6 Oistrist Vendor Name Amount PERS Medical Cal PERS 6,089.50 Benefits Admin Costs Cal PERS 2.50 Benefits Admin Costs Cal PERS 22.46 Check Total: 6,114.46 Federal Withholding Taxes Internal Revenue Service 4,306.19 Medicare - Employee Internal Revenue Service 459.98 Medicare - Employee Internal Revenue Service 352.23 Medicare - Employee Internal Revenue Service 107.75 Check Total: 5,226.15 State Withholding Taxes State of Cal Emp Dev Dept 1,318.43 Check Total: 1,318.43 PERS Retirement Cal Pers Employee Ret System 101.24 PERS Retirement Cal Pers Employee Ret System 34.53 PERS Retirement Cal Pers Employee Ret System 182.26 PERS Retirement Cal Pers Employee Ret System 62.18 PERS Retirement Cal Pers Employee Ret System 1,445.91 PERS Retirement Cal Pers Employee Ret System 2,603.65 PERS Survivor Benefit Cal Pers Employee Ret System 11.16 PERS Retirement Cal Pers Employee Ret System 493.32 PERS Retirement Cal Pers Employee Ret System 888.31 Check Total: 5,822.56 Investment Earnings Bank of America 353.66 AP - Ch or Approval ( 09/01/2009 - 12:31 PM) age 1 w Check NWber Check Date Fund Name Account NameW Vendor Name Amount Check Total: 353.66 0 08/26/2009 Liquid Waste Fund Federal Withholding Taxes Internal Revenue Service 3,906.79 0 08/26/20.09 Liquid Waste Fund Medicare - Employee Internal Revenue Service 435.92 0 08/26/2009 Liquid Waste Fund Medicare - Employee Internal Revenue Service 328.17 0 08/26/2009 Liquid Waste Fund Medicare - Employee Internal Revenue Service 107.75 Check Total: 41778.63 0 08/26/2009 Liquid Waste Fund State Withholding Taxes State of Cal Emp Dev Dept 1,185.67 Check Total: 11185.67 0 08/26/2009 Liquid Waste Fund PERS Retirement Cal Pers Employee Ret System 100.96 0 08/26/2009 Liquid Waste Fund PERS Retirement Cal Pers Employee Ret System 34.53 0 08/26/2009 Liquid Waste Fund PERS Retirement Cal Pers Employee Ret System 181.78 0 08/26/2009 Liquid Waste Fund PERS Retirement Cal Pers Employee Ret System 62.18 0 08/26/2009 Liquid Waste Fund PERS Retirement Cal Pers Employee Ret System 1,442.12 0 08/26/2009 Liquid Waste Fund PERS Retirement Cal Pers Employee Ret System 2,596.81 0 08/26/2009 Liquid Waste Fund PERS Survivor Benefit Cal Pers Employee Ret System 11.16 0 08/26/2009 Liquid Waste Fund PERS Retirement Cal Pers Employee Ret System 493.32 0 08/26/2009 Liquid Waste Fund PERS Retirement Cal Pers Employee Ret System 888.31 0 08/26/2009 Liquid Waste Fund PERS - Employer Cal Pers Employee Ret System 0.01 Check Total: 5,811.18 6583 08/06/2009 Solid Waste Fund Building Maintenance 949 Storage 11.00 6583 08/06/2009 Liquid Waste Fund Building Maintenance 949 Storage 99.00 Check Total: 110.00 6584 08/13/2009 Solid Waste Fund Office Supplies American Solutions for Business 20.45 6584 08/13/2009 Liquid Waste Fund Office Supplies American Solutions for Business 183.99 6584 08/13/2009 Liquid Waste Fund Public Info /Ed/Community Promo American Solutions for Business 2,254.12 Check Total: 2,458.56 6585 08/13/2009 Liquid Waste Fund Accounts Receivable C &R Drains 477.34 6585 08/13/2009 Liquid Waste Fund Accounts Receivable C &R Drains 283.52 Check Total: 760.86 AP - Checks for Approval ( 09/01/2009 - 12:31 PM ) Page 2 Check Number Check Date Fund Name Account Name Vendor Name Amount 6586 08/13/2009 Solid Waste Fund Household Hazardous Waste Curbside, Inc. 424.00 Check Total: 424.00 6587 08/13/2009 Liquid Waste Fund Fog Program #180 - Contract Svc Environmental Engr & Cont, Inc 5,867.00 Check Total: 5,867.00 6588 08/13/2009 Liquid Waste Fund Sewer Maint -Sewer Line Maint National Plant Services, Inc. 98,649.10 Check Total: 98,649.10 6589 08/13/2009 Facilities Revolving Fund District Yard Robert Thorton Architects, Inc 2,456.74 Check Total: 2,456.74 6590 08/13/2009 Solid Waste Fund Building Maintenance Trimco Landscape 31.60 6590 08/13/2009 Liquid Waste Fund Building Maintenance Trimco Landscape 284.40 Check Total: 316.00 6591 08/13/2009 Liquid Waste Fund Employee Insurance AFLAC 922.22 Check Total: 922.22 6592 08/13/2009 Liquid Waste Fund Misc Swr Wk #164 -Cont Svc Alhambra Foundry Co. LTD 10,222.50 Check Total: 10,222.50 6593 08/13/2009 Solid Waste Fund Professional Services BHI Management Consulting 578.70 6593 08/13/2009 Liquid Waste Fund Professional Services BHI Management Consulting 5,208.30 Check Total: 5,787.00 6594 08/13/2009 Solid Waste Fund Legal Services Alan R. Burns 2,945.78 6594 08/13/2009 Liquid Waste Fund Legal Services Alan R. Burns 5,470.72 6594 08/13/2009 Liquid Waste Fund Legal Services Alan R. Burns 2,733.10 6594 08/13/2009 Solid Waste Fund Legal Services Alan R. Burns 651.60 6594 08/13/2009 Solid Waste Fund Legal Services Alan R. Burns 411.78 6594 08/13/2009 Liquid Waste Fund Legal Services Alan R. Burns 764.72 6594 08/13/2009 Liquid Waste Fund Legal Services Alan R. Burns 3,746.70 AgRage 3 qW AP - Ch or Approval ( 09/01/2009 - 12:31 PM RV Check VWber Check Date Fund Name Account Name Vendor Name Amount Check Total: 16,724.40 6595 08/13/2009 Solid Waste Fund Recycling/Disposal CR Transfer, Inc. 178,187.70 6595 08/13/2009 Solid Waste Fund Recycling/Disposal CR Transfer, Inc. 12,978.75 Check Total: 191,166.45 6596 08/13/2009 Liquid Waste Fund Sewer Lateral Program #186 David Reid 1,021.53 Check Total: 1,021.53 6597 08/13/2009 Solid Waste Fund Public Info/Ed/Community Promo Estancia High School 500.00 Check Total: 500.00 6598 08/13/2009 Liquid Waste Fund Sewer Maint - Material /Supplies Golden Bell Products, Inc. 1,495.31 Check Total: 1,495.31 6599 08/13/2009 Liquid Waste Fund Sewer Maint - Material /Supplies Home Depot Credit Services 116.35 Check Total: 116.35 6600 08/13/2009 Solid Waste Fund Benefits Admin Costs Horizon Health EAP 1.40 6600 08/13/2009 Liquid Waste Fund Benefits Admin Costs Horizon Health EAP 12.60 6600 08/13/2009 Solid Waste Fund Benefits Admin Costs Horizon Health EAP 2.80 6600 08/13/2009 Liquid Waste Fund Benefits Admin Costs Horizon Health EAP 25.20 Check Total: 42.00 6601 08/13/2009 Solid Waste Fund Building Maintenance Lloyd Pest Control 7.00 6601 08/13/2009 Liquid Waste Fund Building Maintenance Lloyd Pest Control 63.00 Check Total: 70.00 6602 08/13/2009 Liquid Waste Fund Misc Swr Wk #164 -Cont Svc Manhole Adjusting Inc. 5,575.50 Check Total: 5,575.50 6603 08/13/2009 Solid Waste Fund MultiMed/Blueprint/Copies /Sub Martin & Chapman Co. 2.66 6603 08/13/2009 Liquid Waste Fund MultiMed/Blueprints /Copies /Sub Martin & Chapman Co. 23.92 AP - Checks for Approval ( 09/01/2009 - 12:31 PM ) Page 4 Check Number Check Date Fund Name Account Name Vendor Name Amount 6609 08/13/2009 Solid Waste Fund Mesa Consolidated Water Dist 15.00 Sewer Maint- Water Pumps Mesa Consolidated Water Dist 15.00 Check Total: 26.58 6604 08/13/2009 Solid Waste Fund District Manager Donald McIntyre 3,333.75 6604 08/13/2009 Liquid Waste Fund District Manager Donald McIntyre 6,191.25 5,306.15 Check Total: Check Total: 9,525.00 6605 08/13/2009 Solid Waste Fund District Manager Donald McIntyre 134.75 6605 08/13/2009 Liquid Waste Fund District Manager Donald McIntyre 250.25 6606 08/13/2009 Liquid Waste Fund 6606 08/13/2009 Liquid Waste Fund 6606 08/13/2009 Liquid Waste Fund 6607 08/13/2009 Liquid Waste Fund 6608 08/13/2009 Liquid Waste Fund 6609 08/13/2009 Solid Waste Fund 6609 08/13/2009 Solid Waste Fund 6610 08/13/2009 Liquid Waste Fund 6611 08/13/2009 Solid Waste Fund 6611 08/13/2009 Liquid Waste Fund 6612 08/13/2009 Facilities Revolving Fund AP - Ch or Approval ( 09/01 /2009 - 12:31 PM ) age 5 Check Total: 385.00 Sewer Maint- Water Pumps Mesa Consolidated Water Dist 15.00 Sewer Maint- Water Pumps Mesa Consolidated Water Dist 15.00 Sewer Maint- Water Pumps Mesa Consolidated Water Dist 15.00 Check Total: 45.00 Accounts Receivable National Plant Services, Inc. 2,280.00 Check Total: 2,280.00 Sewer Maint - Equipment Maint Nextruk 5,306.15 Check Total: 5,306.15 Public Info /Ed/Community Promo Norseman Plastics Ltd. 1,900.00 Public Info /Ed/Community Promo Norseman Plastics Ltd. 175.76 Check Total: 2,075.76 Due to OCSD Orange County Sanitation Distr 4,718.47 Check Total: 4,718.47 Travel/Meals /Lodging Bob Ooten 1.54 Travel/Meals /Lodging Bob Ooten 13.86 Check Total: 15.40 District Yard Robert Thorton Architects, Inc 420.00 age 5 [eJ Check T,34Mhber Check Date Fund Name Account Name Naw Vendor Name Amount 6613 08/13/2009 Liquid Waste Fund 6614 08/13/2009 Solid Waste Fund 6614 08/13/2009 Liquid Waste Fund 6615 08/13/2009 Solid Waste Fund 6615 08/13/2009 Liquid Waste Fund 6616 08/13/2009 Liquid Waste Fund 6616 08/13/2009 Solid Waste Fund 6616 08/13/2009 Liquid Waste Fund 6617 08/13/2009 Liquid Waste Fund 6618 08/13/2009 Liquid Waste Fund 6618 08/13/2009 Liquid Waste Fund 6618 08/13/2009 Liquid Waste Fund 6619 08/13/2009 Solid Waste Fund 6619 08/13/2009 Liquid Waste Fund 6620 08/13/2009 Solid Waste Fund 6626 08/27/2009 Liquid Waste Fund Cellular Service Cellular Service Verizon Wireless Verizon Wireless Check Total: MultiMed/Blueprint/Copies /Sub Waste News Check Total: Sewer Lateral Program #186 Allyson Ebert 420.00 1,100.00 1,100.00 98.78 889.07 987.85 1.65 14.85 AP - Checks for Approval ( 09/01/2009 - 12:31 PM ) Page 6 16.50 487.50 125.00 112.50 725.00 305.00 305.00 267.55 197.07 70.48 535.10 31.91 488.26 520.17 69.00 69.00 741.00 Check Total: Prof Membership/Dues Santa Ana River Flood Protect Check Total: Electric - Building Southern California Edison Electric - Building Southern California Edison Check Total: Travel/Meals /Lodging Arlene Schafer Travel/Meals/Lodging Arlene Schafer Check Total: Bristol St Pump - Contract Labor Times Community News Public Info/Ed/Community Promo Times Community News Public Info/Ed/Community Promo Times Community News Check Total: Deferred Compensation - 457 VantagePoint Transfer Agents Check Total: Deferred Medical -RHS- Employee VantagePoint Transfer Agents Deferred Medical -RHS- Employee VantagePoint Transfer Agents Deferred Medical -RHS- Employee VantagePoint Transfer Agents Check Total: Cellular Service Cellular Service Verizon Wireless Verizon Wireless Check Total: MultiMed/Blueprint/Copies /Sub Waste News Check Total: Sewer Lateral Program #186 Allyson Ebert 420.00 1,100.00 1,100.00 98.78 889.07 987.85 1.65 14.85 AP - Checks for Approval ( 09/01/2009 - 12:31 PM ) Page 6 16.50 487.50 125.00 112.50 725.00 305.00 305.00 267.55 197.07 70.48 535.10 31.91 488.26 520.17 69.00 69.00 741.00 Check Number Check Date Fund Name Account Name Vendor Name Amount Check Total: 741.00 6627 08/27/2009 Solid Waste Fund MultiMed/Blueprint/Copies /Sub American Solutions for Business 8.56 6627 08/27/2009 Liquid Waste Fund MultiMed/Blueprints /Copies /Sub American Solutions for Business 77.06 Check Total: 85.62 6628 08/27/2009 Solid Waste Fund Telephone AT &T 6.15 6628 08/27/2009 Liquid Waste Fund Telephone AT &T 55.35 6628 08/27/2009 Solid Waste Fund Telephone AT &T 46.25 6628 08/27/2009 Liquid Waste Fund Telephone AT &T 416.25 Check Total: 524.00 6629 08/27/2009 Solid Waste Fund Building Maintenance Bay Alarm 14.40 6629 08/27/2009 Liquid Waste Fund Building Maintenance Bay Alarm 129.60 Check Total: 144.00 6630 08/27/2009 Solid Waste Fund Building Maintenance Bay Alarm 15.00 6630 08/27/2009 Liquid Waste Fund Building Maintenance Bay Alarm 135.00 Check Total: 150.00 6631 08/27/2009 Solid Waste Fund Travel /Meals /Lodging Bank of America 13.56 6631 08/27/2009 Liquid Waste Fund Travel /Meals /Lodging Bank of America 122.05 6631 08/27/2009 Solid Waste Fund Staff Development Bank of America -3.90 6631 08/27/2009 Liquid Waste Fund Staff Development Bank of America -35.10 6631 08/27/2009 Solid Waste Fund Staff Development Bank of America -3.90 6631 08/27/2009 Liquid Waste Fund Staff Development Bank of America -35.10 6631 08/27/2009 Solid Waste Fund Staff Development Bank of America 1.50 6631 08/27/2009 Liquid Waste Fund Staff Development Bank of America 13.50 6631 08/27/2009 Liquid Waste Fund Postage Bank of America 45.00 6631 08/27/2009 Liquid Waste Fund Sewer Maint- Equipment Maint Bank of America 104.42 6631 08/27/2009 Solid Waste Fund Travel /Meals /Lodging Bank of America 9.56 6631 08/27/2009 Liquid Waste Fund Travel/Meals /Lodging Bank of America 86.02 6631 08/27/2009 Solid Waste Fund Building Maintenance Bank of America 14.95 6631 08/27/2009 Liquid Waste Fund Building Maintenance Bank of America 134.60 6631 08/27/2009 Solid Waste Fund Travel/Meals /Lodging Bank of America 8.99 6631 08/27/2009 Liquid Waste Fund Travel /Meals /Lodging Bank of America 80.89 6631 08/27/2009 Solid Waste Fund Travel /Meals /Lodging Bank of America 2.10 6631 08/27/2009 Liquid Waste Fund Travel/Meals/Lodging Bank of America 18.86 6631 08/27/2009 Liquid Waste Fund Sewer Maint - Material /Supplies Bank of America 28.24 AP - Ch or Approval ( 09/01/2009 - 12:31 PM) age 7 Check ber Check Date Fund Name AWL Account Name Vendor Name Amount 6631 08/27/2009 Solid Waste Fund Travel/Meals /Lodging Bank of America -7.50 6631 08/27/2009 LiquidWaste Fund Travel/Meals/Lodging Bank of America -67.50 6631 08/27/2009 Solid WasteFund Staff Development Bank of America -22.50 6631 08/27/2009 LiquidWaste Fund Staff Development Bank of America - 202.50 6631 08/27/2009 Solid Waste Fund Office Supplies Bank of America 12.07 6631 08/27/2009 Liquid Waste Fund Office Supplies Bank of America 108.66 6631 08/27/2009 Solid Waste Fund Office Supplies Bank of America -3.26 6631 08/27/2009 Liquid Waste Fund Office Supplies Bank of America -29.37 6631 08/27/2009 Liquid Waste Fund Travel/Meals /Lodging Bank of America 850.00 6631 08/27/2009 Liquid Waste Fund Sewer Maint- Equipment Maint Bank of America 75.00 6631 08/27/2009 Liquid Waste Fund Sewer Maint - Equipment Maint Bank of America 207.50 6631 08/27/2009 Liquid Waste Fund Sewer Maint - Equipment Maint Bank of America 63.55 6631 08/27/2009 Solid Waste Fund Staff Development Bank of America 79.00 6631 08/27/2009 Liquid Waste Fund Staff Development Bank of America 711.00 6631 08/27/2009 Solid Waste Fund Staff Development Bank of America 79.00 6631 08/27/2009 Liquid Waste Fund Staff Development Bank of America 711.00 6631 08/27/2009 Solid Waste Fund Travel/Meals/Lodging Bank of America 56.50 6631 08/27/2009 Liquid Waste Fund Travel/Meals/Lodging Bank of America 508.50 6631 08/27/2009 Solid Waste Fund Travel/Meals/Lodging Bank of America 52.50 6631 08/27/2009 Liquid Waste Fund Travel/Meals/Lodging Bank of America 472.50 6631 08/27/2009 Solid Waste Fund Travel/Meals/Lodging Bank of America 52.50 6631 08/27/2009 Liquid Waste Fund Travel/Meals/Lodging Bank of America 472.50 6631 08/27/2009 Liquid Waste Fund Sewer Maint- Equipment Maint Bank of America 166.64 6631 08/27/2009 Solid Waste Fund Travel/Meals /Lodging Bank of America 5.08 6631 08/27/2009 Liquid Waste Fund Travel/Meals /Lodging Bank of America 45.70 Check Total: 5,002.81 6632 08/27/2009 Liquid Waste Fund Sewer Maint- Water Pumps City of Newport Beach 9.87 Check Total: 9.87 6633 08/27/2009 Solid Waste Fund Trash Hauler Costa Mesa Disposal 196,749.54 Check Total: 196,749.54 6634 08/27/2009 Liquid Waste Fund MultiMed/Blueprints /Copies /Sub Consolidated Reprographics 1,060.70 Check Total: 1,060.70 6635 08/27/2009 Liquid Waste Fund Sewer Lateral Program #186 C &R Drains 626.69 Check Total: 626.69 AP - Checks for Approval ( 09/01/2009 - 12:31 PM ) Page 8 Check Number Check Date Fund Name Account Name Vendor Name Amount 6636 08/27/2009 Solid Waste Fund Household Hazardous Waste Curbside, Inc. 1,625.82 6636 08/27/2009 Solid Waste Fund Sharps Program Curbside, Inc. 1,625.81 6636 08/27/2009 Solid Waste Fund Household Hazardous Waste Curbside, Inc. 1,477.15 Check Total: 4,728.78 6637 08/27/2009 Liquid Waste Fund Sewer Lateral Program #186 Gorrie Douglas 1,800.00 Check Total: 1,800.00 6638 08/27/2009 Solid Waste Fund Building Maintenance F.M. Thomas Air Condittioning, 15.30 6638 08/27/2009 Liquid Waste Fund Building Maintenance F.M. Thomas Air Condittioning, 137.70 Check Total: 153.00 6639 08/27/2009 Liquid Waste Fund Misc Swr Wk #164 -Cont Svc Golden Bell Products, Inc. 6,462.50 Check Total: 6,462.50 6640 08/27/2009 Solid Waste Fund Contract Services Cassandra Chenevert 208.69 6640 08/27/2009 Liquid Waste Fund Contract Services Cassandra Chenevert 387.56 Check Total: 596.25 6641 08/27/2009 Liquid Waste Fund Sewer Maint- Water Pumps Irvine Ranch Water District 7.75 6641 08/27/2009 Liquid Waste Fund Sewer Maint- Water Pumps Irvine Ranch Water District 7.75 Check Total: 15.50 6642 08/27/2009 Liquid Waste Fund Sewer Lateral Program #186 Jill Lindsay 911.95 Check Total: 911.95 6643 08/27/2009 Liquid Waste Fund Sewer Maint -Pump Stn Contract Jimni Systems, Inc 391.60 Check Total: 391.60 6644 08/27/2009 Liquid Waste Fund Sewer Lateral Program #186 Julia Brown 125.00 Check Total: 125.00 6645 08/27/2009 Solid Waste Fund Staff Development Sherry Kallab 15.62 6645 08/27/2009 Liquid Waste Fund Staff Development Sherry Kallab 140.54 AP - Ch or Approval ( 09/01/2009 - 12:31 PM) age 9 Check ber Check Date Fund Name Account NameW Vendor Name Amount 6646 08/27/2009 Solid Waste Fund 6646 08/27/2009 Liquid Waste Fund 6647 08/27/2009 Solid Waste Fund 6647 08/27/2009 Liquid Waste Fund 6647 08/27/2009 Solid Waste Fund 6647 08/27/2009 Liquid Waste Fund 6648 08/27/2009 Solid Waste Fund 6648 08/27/2009 Liquid Waste Fund 6649 08/27/2009 Solid Waste Fund 6649 08/27/2009 Liquid Waste Fund 6650 08/27/2009 Liquid Waste Fund 6651 08/27/2009 Liquid Waste Fund 6651 08/27/2009 Liquid Waste Fund 6652 08/27/2009 Solid Waste Fund 6652 08/27/2009 Liquid Waste Fund 6653 08/27/2009 Solid Waste Fund 6653 08/27009 Liquid Waste Fund 6653 08/27/2009 Solid Waste Fund 6653 08/27/2009 Liquid' Waste Fund AP - Checks for Approval ( 09/01/2009 - 12:31 PM ) Page 10 Check Total: 156.16 Public Info/Ed/Community Promo King Badge & Button Comp 63.86 Public Info/Ed/Community Promo King Badge & Button Comp 574.78 Check Total: 638.64 Equipment Maintenance Konica Minolta Bus Sol U.S.A., 4.38 Equipment Maintenance Konica Minolta Bus Sol U.S.A., 39.42 Equipment Maintenance Konica Minolta Bus Sol U.S.A., 22.10 Equipment Maintenance Konica Minolta Bus Sol U.S.A., 198.85 Check Total: 264.75 District Manager Donald McIntyre 3,150.00 District Manager Donald McIntyre 5,850.00 Check Total: 9,000.00 District Manager Donald McIntyre 154.00 District Manager Donald McIntyre 286.00 Check Total: 440.00 Sewer Maint- Water Pumps Mesa Consolidated Water Dist 15.00 Check Total: 15.00 Sewer Maint- Equipment Maint Nextruk 119.79 Sewer Maint- Equipment Maint Nextruk 298.20 Check Total: 417.99 Office Supplies Noack Awards Engraving & Promo 0.92 Office Supplies Noack Awards Engraving & Promo 8.32 Check Total: 9.24 Office Supplies Office Depot 1.27 Office Supplies Office Depot 11.46 Office Supplies Office Depot 9.04 Office Supplies Office Depot 81.35 Page 10 Check Number Check Date Fund Name Account Name Vendor Name Amount 6653 08/27/2009 Solid Waste Fund Office Supplies Office Depot -0.73 6653 08/27/2009 Liquid Waste Fund Office Supplies Office Depot -6.53 6653 08/27/2009 Solid Waste Fund Office Supplies Office Depot 12.69 6653 08/27/2009 Liquid Waste Fund Office Supplies Office Depot 114.25 Check Total: 222.80 6654 08/27/2009 Solid Waste Fund Building Maintenance Pacific Building Care, Inc. 45.38 6654 08/27/2009 Liquid Waste Fund Building Maintenance Pacific Building Care, Inc. 408.37 Check Total: 453.75 6655 08/27/2009 Solid Waste Fund Sharps Program Professional Hospital Supply 3,018.42 Check Total: 3,018.42 6656 08/27/2009 Facilities Revolving Fund District Yard Robert Thorton Architects, Inc 357.40 Check Total: 357.40 6657 08/27/2009 Liquid Waste Fund Sewer Lateral Program #186 Rollo McClellan 1,800.00 Check Total: 1,800.00 6658 08/27/2009 Liquid Waste Fund Sewer Maint - Electric Pumps Southern California Edison 2,364.61 6658 08/27/2009 Liquid Waste Fund Sewer Maint - Electric Pumps Southern California Edison 805.42 6658 08/27/2009 Liquid Waste Fund Sewer Maint - Electric Pumps Southern California Edison 208.28 6658 08/27/2009 Liquid Waste Fund Sewer Maint- Electric Pumps Southern California Edison 312.13 6658 08/27/2009 Liquid Waste Fund Sewer Maint - Electric Pumps Southern California Edison 96.49 6658 08/27/2009 Liquid Waste Fund Sewer Maint - Electric Pumps Southern California Edison 40.99 6658 08/27/2009 Liquid Waste Fund Sewer Maint - Electric Pumps Southern California Edison 61.62 6658 08/27/2009 Liquid Waste Fund Sewer Maint - Electric Pumps Southern California Edison 351.99 6658 08/27/2009 Liquid Waste Fund Sewer Maint - Electric Pumps Southern California Edison 425.53 6658 08/27/2009 Liquid Waste Fund Sewer Maint- Electric Pumps Southern California Edison 658.76 6658 08/27/2009 Liquid Waste Fund Sewer Maint- Electric Pumps Southern California Edison 72.47 6658 08/27/2009 Liquid Waste Fund Sewer Maint - Electric Pumps Southern California Edison 88.18 6658 08/27/2009 Liquid Waste Fund Sewer Maint- Electric Pumps Southern California Edison 117.06 6658 08/27/2009 Liquid Waste Fund Sewer Maint - Electric Pumps Southern California Edison 44.61 6658 08/27/2009 Liquid Waste Fund Sewer Maint - Electric Pumps Southern California Edison 434.36 6658 08/27/2009 Liquid Waste Fund Sewer Maint - Electric Pumps Southern California Edison -8.83 6658 08/27/2009 Liquid Waste Fund Sewer Maint- Electric Pumps Southern California Edison 1,004.98 6658 08/27/2009 Liquid Waste Fund Sewer Maint- Electric Pumps Southern California Edison 76.31 6658 08/27/2009 Liquid Waste Fund Sewer Maint - Electric Pumps Southern California Edison 398.88 AP - Ch or Approval ( 09/01/2009 - 12:31 PM Aft, oMagc 1 1 Check NMfiber Check Date Fund Name Account Namew Vendor Name Amount Check Total: 7,553.84 6659 08/27/2009 Solid Waste Fund Mileage Reimbursement Ronald Shef 358.88 ' 6659 08/27/2009 Liquid Waste Fund Mileage Reimbursement Ronald Shef 39.87 t Check Total: 398.75 6660 08/27/2009 Solid Waste Fund Sharps Program Stericycle 237.94 6660 08/27/2009 Solid Waste Fund Sharps Program Stericycle 228.17 6660 08/27/2009 Solid Waste Fund Sharps Program Stericycle 145.98 6660 08/27/2009 Solid Waste Fund Sharps Program Stericycle 291.91 6660 08/27/2009 Solid Waste Fund Sharps Program Stericycle 146.21 6660 08/27/2009 Solid Waste Fund Sharps Program Stericycle 35.00 Check Total: 1,085.21 G' 6661 08/27/2009 Liquid Waste Fund Contract Services Underground Service Alert/SC 153.50 Check Total: 153.50 6662 08/27/2009 Solid Waste Fund Postage USPS - Hasler 50.00 6662 08/27/2009 Liquid Waste Fund Postage USPS -Hasler 450.00 .1; Check Total: 500.00 6663 08/27/2009 Liquid Waste Fund Deferred Compensation - 457 VantagePoint Transfer Agents 305.00 Check Total: 305.00 6664 08/27/2009 Liquid Waste Fund Deferred Medical -RHS- Employee VantagePoint Transfer Agents 267.05 6664 08/27/2009 Liquid Waste Fund Deferred Medical -RHS- Employee VantagePoint Transfer Agents 196.57 6664 08/27/2009 Liquid Waste Fund Deferred Medical -RHS- Employee VantagePoint Transfer Agents 70.48 Check Total: 534.10 6665 08/27/2009 Liquid Waste Fund Sewer Lateral Program #186 Wayne Leffler 1,200.00 Check Total: 1,200.00 AP - Checks for Approval ( 09/01/2009 - 12:31 PM) Page 12 Check Number Check Date Fund Name Account Name Vendor Name Amount Report Total: 653,155.60 AP - Che or Approval ( 09/01/2009 - 12:31 PM ) age 13 Afft d a: 3 Z �a d^ 0 Costa Mesa Sanitary District Expense Reimbursement Foram for Direotmrs Nome - I. Ater all receipts. mar. w uov�+.aa NrrvnLc avw as rrcv 061 InxI, nrno ana BIT igf6. IS( 6 I l►1 LOS r II: Calculation Wes at 55.a cents per mile • i-2-16':11 (Gurtert HELM 2. Total meals �s 9 3. 6n— days attendance at $-221,00 per clay (Per Boma pafly ) 4. Meeting 5. Other ConlerencerEvent: Location: Per Ordinance No. 85, "Board members shall provide brief -4 reports an meetings attended at public expense at the next zregular Board meeting." (O}peratione Code, Section 3.01.035) r 0 N �rgJ. 1 :1 •T14) Tote! = $1, Q c) Significant points learned at benefit to the District and its ratepayers: Director Signature: WA w mar. w uov�+.aa NrrvnLc avw as rrcv 061 InxI, nrno ana BIT igf6. IS( 6 I l►1 LOS r II: Calculation Wes at 55.a cents per mile • i-2-16':11 (Gurtert HELM 2. Total meals �s 9 3. 6n— days attendance at $-221,00 per clay (Per Boma pafly ) 4. Meeting 5. Other ConlerencerEvent: Location: Per Ordinance No. 85, "Board members shall provide brief -4 reports an meetings attended at public expense at the next zregular Board meeting." (O}peratione Code, Section 3.01.035) r 0 N �rgJ. 1 :1 •T14) Tote! = $1, Q c) Significant points learned at benefit to the District and its ratepayers: Director Signature: % Costa Mesa Sanliary District Expense Reimbursement Form for Directors Name: 1. Attach ,all receipts. i� • PURPOSE OR • • • —,N • - - ., •r .. U ...s r •.! `Can be used for pwate auto as well as taxi, hmo and air tare. 11. Calculation ies S.a cent per mie t-2- � d1. eRSfl ` �$' (Currertt Fkle) ) 2. Total meals R 3. —days attendance at $ Ral &D per day (Der Bead po vo) 4. Meeting 5. Other Conference/Event: Location: Per Ordinance No. 65, "Board members shall provide brief � reports on meetings attended at public expense at the next ° regular Board meeting." (Operations Code, Section 3.01.035) 3: r e N Totai = $ 15,! •b4 Significant points learned of benefit to the Disrict and its ratepayers: Director Sig Costa Mesa Sanitary District Expense Reimbursement Form for Directors Name: I. Attach all receipts. DATE OF EVENT �PURROSE OR�OCCASION LOCATION TRAVEL* MEAL EXPENSE OTHER ``b 1 251 6� C L "5 � P112 ( Q 1 O 9 P, o A uan ue useu Tor private auto as wen as taxi, ino ano air tare. 11. Calculation 1. miles at 55.0 cents per mile (Current Rate) 2. Total meals 3. days attendance at $ 221.00 per day (per Boa policy) 4. Meeting 5. Other Conference /Event: Location: Per Ordinance No. 55, "Board members shall provide brief reports on meetings attended at;public expense atahe next regular Board meeting." (Operations Code, Section-3.01.035) Aft (rev. 1/1/09) Total = $ ti Significant points points learned of benefit to the District and its ratepayers: 01 Director Signature: Costa Mesa Sanitary District Expense Reimbursement Fora for Directors Name: Gary Monahan I. Attach all receipts. DATE OF EVENT PURPOSE OR OCCASION LOCATION TRAVEL* MEAL EXPENSE OTHER 8/3/09 Special Meeting CMSD 8/26/09 Sewer System Committee Meeting CMSD 8/27/09 Regular CMSD Board Meeting CMSD -uan oe usea for prlvate.auto as weii as taxi, iimo ana air tare. II. Calculation 1. miles at 55.0 cents per mile = $ (Current Rate) 2. Total meals = 3. 3 days attendance at $ 221.00 per day = 663.00 (per Board policy) 4. Meeting = 5. Other Conference /Event: Location: Per Ordinance No. 55, "Board members shall provide brief reports on meetings attended at public expense at the next regular Board meeting." (Operations Code, Section 3.01.035) (rev. 1/1/09) 0 Total = $ 663.00 Significant points learned of benefit to the District and its ratepayers: Ak Director Signature: a E m E Q Cn 4� 0 0 t` N m 1. ! . (io Costa Mesa Sanitary DistOct r� Empense Reimbursement Form for Directors Flame: I lM -L 41A AJ I. Attach all, rsPelpts. �qq - ��6 - TZ �� DATE OF EVENT -.pURPCSIE'OR OCCASION LOCATION TRAVEL* MEAL EXPENSE OTHER �� - a roc. � 1 �,► M� � 2 - LAMt59 lornfildt U C GrJ t� g-2�t --� rv1s� Np 1s 'Can be used for private auto as well as taxi, limo and air tare, ll: Calculation 1, miles at 55.0 cents per mile (CwrOm Palo) 2. Total meals 3. �_ days attendance at $ 221,00 per day (sat Beard oar) 4. Meeting 5, Other Contersence/Event: Location: O? Total $ Significant points learned of benefit to the District and its ratepayers: Y. C n 0 D 3 M cn D N Z d Per Ordinance No. 55, "Board members shall provide brief reports on meetings attended at public expense at the next D regular Board °meeting, (Operations Code, Section 3,01.035) � r m T / m' Director Signature: 0 � o r f1 � yr z AM- Costa Mesa Sanitary District Expense Reimbursement Form for Directors Flame. L� 1 im l` L� 17Q-�� 41A JJ 1. Attach all receipts. 9 qq - � qo * 2-3 DATE OF EVENT PURPOSE OR OCCASION LOCATION TRAVEL* MEAL EXPENSE OTHER -3 09 g 2 s 0 o -- - Vj I S -- 09 I �o M DL-W> '11, - - � "2� -0 �1.s17 — Kp lS - 'Can be used ter private auto as well as taxi, limo and air fare. Ii: Calculation 1. _ miles at 55.0 Cents per mile (Current Aeu] 2. Total meals 3. days attendance at $ 221 00 per day (par Soard pal�`y) 4. Meeting 5. Other Conference/Event: Location: Per Ordinance No. 55, "Board members shall provide brief reports on meetings attended at public expense at the next regular Board mefeting." (Operations Code, Section 3.01.035) r..,. r,r"os) Total.;;; $,`-t• !J� Significant points learned of benefit to the District and its ratepayers; Director Sign L L [ ©t Y [ r t t Costa Mesa Sanitary District A-� Expense Reimbursement Form f ®r ®irect ®rs Name• / �,2� I. Attach all receipts. DATE OF EVENT PURPOSE OR OCCASION LOCATION TRAVEL" MEAL EXPENSE OTHER C 4oG 7 U—/ --4 - C a a,C Y—) ✓.Z s T- 5,-4-;,- ,✓ c 4 (e_o 5-0 G �L 7 C 1^- 5-1-) 'Can be used for private auto as well as taxi, limo and air fare. II. Calculation 1. c}G r) miles at 55.0 cents per mile (Current Rate) 2. Total meals 3. attendance at $_L21.00 per day (per Board policy) 4. Meeting 5. Other Conference/Event: Location: Per Ordinance No. 55, "Board members shall provide brief reports on meetings, attended at public expense.at the next regular Board meeting." (Operations Code, Section'3.01.035) Total= $ /A 3,2-4- U Significant points learned of benefit to the District and its ratepayers: 101, (`eV' 1109' .Arector Signature: L osia mesa baniiary Ulsirlci Expense ReimburseiW I Form for Directors Name: I. Attach all receipts. �fti .f6Y DATE OF EVENT PURPOSE OR OCCASION LOCATION TRAVEL' MEAL EXPENSE OTHER 4v6 C 4uG 7 c o a.c Y-� �?-T�� ✓,� s T P14J �. �— !� 5 4-, i ✓ i 4 �c Q G ',.an oe used Tor private auto as well as taxi, umo ana air tare. II. Calculation 1. r} G o miles at 55.0 cents per mile (current Rate) 2. Total meals 3. �_ days attendance at $_L21.00 per day (per Board policy) 4. Meeting 5. Other Conference/Event: Location: Per Ordinance No. 55, "Board members shall provide brief reports on meetings attended at public expense at the next regular Board meeting." (Operations Code, Section 3.01.035) (rev. 1/1109) Total = $ Significant points learned of benefit to the District and its ratepayers: Director Signature: i Special District Risk 1112 1 Street, Suite 300 Management Authority Sacramento, California 95814 -2865 T 916.231.4141 Maximizing Protection. F 916.231.4111 Minimizing Risk. Toll -free 800.537.7790 www.sdrma.org September 14, 2009 R- MEIVE® Ms. Joan Revak SEP 16 201- Board Secretary /Program Manager /Clerk of District COSTA MESA;, Costa Mesa Sanitary District 628 West 19th Street Costa Mesa, California 92627 Dear Ms. Revak, On behalf of the SDRMA Board of Directors, I am announcing that our Chief Executive Officer Jim Towns is retiring from SDRMA to pursue a much slower paced life. Jim set his retirement date for December 31, 2009. We all wish Jim the best as he leaves a legacy of leadership, innovation and extraordinary public service to SDRMA and its valued members. During his twenty -one years of service, SDRMA has evolved from a single coverage program with 170 members to one with expanded coverage providing services to over 600 agencies. SDRMA's service portfolio and membership has flourished to include Workers' Compensation, Health Benefits, numerous successful business partnerships and a state -of- the -art member focused risk management system. He leaves SDRMA recognized as one of the state's strongest public entity risk management programs. Our membership is at an all time high and financial ratings and management practices exceed industry benchmarks. To ensure SDRMA's continued success and to facilitate a seamless management transition, the SDRMA Board of Directors in collaboration with Jim has developed (and is implementing) a 3 -year strategic business and succession plan. With the assistance of SDRMA's highly talented and committed staff, we believe that the transition to new leadership will occur smoothly and that we will continue to excel in serving our members. While Jim's departure is certainly a loss, we are pleased to announce that our Chief Administrative Officer, Greg Hall has been selected by the SDRMA Board of Directors to assume the position of CEO January 1, 2010. Greg joined SDRMA's executive management team in January 2006 and was instrumental in launching SDRMA's health benefits program, as well as developing increased technology capabilities to enhance member services. We are confident that Greg's strong Special District background, as well as a proven leadership will successfully lead SDRMA into the future. SDRMA remains committed to serving our members' best interest by providing member focused service, maximum coverage protection and innovative risk management solutions. Please join me and the entire SDRMA Board of Directors in extending Jim our sincere gratitude for his tireless public service commitment, leadership, and loyalty to SDRMA and for leaving behind a strong and well - managed organization. ;Sin rely Ken Sonksen, President Special District Risk Management Authority An alliance committed to serving California Special Districts Association CSDA Finance Corporation California's independent special districts 1112 1 Street, Suite 200 1112 1 Street, Suite 200 www.aIIspecialdistricts.com Sacramento, California 95814 -2865 Sacramento, California 95814 -2865 Toll -free 877.924.CSDA (2732) Toll -tree 877.924.CSDA (2732) Fax 916.442.7889 Fax 916.442.7889 Special District Risk Management Authority Maximizing Protection Minimizing Risk. September 14, 2009 1.112 1 Street, Suite 300 Sacramento, California 95814 -2865 T 916.231.4141 F 916.231.4111 Toll -free 800.537.7790 www.sdrma.org Ms. Joan Revak Board Secretary /Program Manager /Clerk of District Costa Mesa Sanitary District 628 West 19th Street Costa Mesa, California 92627 Dear Ms. Revak, RECEIVED) SEP 16 2Cf I- Ii COSTA MESA i On behalf of the SDRMA Board of Directors, I am announcing that our Chief Executive Officer Jim Towns is retiring from SDRMA to pursue a much slower paced life. Jim set his retirement date for December 31, 2009. We all wish Jim the best as he leaves a legacy of leadership, innovation and extraordinary public service to SDRMA and its valued members. During his twenty -one years of service, SDRMA has evolved from a single coverage program with 170 members to one with expanded coverage providing services to over 600 agencies. SDRMA's service portfolio and membership has flourished to include Workers' Compensation, Health Benefits, numerous successful business partnerships and a state -of- the -art member focused risk management system. He leaves SDRMA recognized as one of the state's strongest public entity risk management programs. Our membership is at an all time high and financial ratings and management practices exceed industry benchmarks. To ensure SDRMA's continued success and to facilitate a seamless management transition, the SDRMA Board of Directors in collaboration with Jim has developed (and is implementing) a 3 -year strategic business and succession plan. With the assistance of SDRMA's highly talented and committed staff, we believe that the transition to new leadership will occur smoothly and that we will continue to excel in serving our members. While Jim's departure is certainly a loss, we are pleased to announce that our Chief Administrative Officer, Greg Hall has been selected by the SDRMA Board of Directors to assume the position of CEO January 1, 2010. Greg joined SDRMA's executive management team in January 2006 and was instrumental in launching SDRMA's health benefits program, as well as developing increased technology capabilities to enhance member services. We are confident that Greg's strong Special District background, as well as a proven leadership will successfully lead SDRMA into the future. SDRMA remains committed to serving our members' best interest by providing member focused service, maximum coverage protection and innovative risk management solutions. Please join me and the entire SDRMA Board of Directors in extending Jim our sincere gratitude for his tireless public service commitment, leadership, and loyalty to SDRMA and for leaving behind a strong and well- managed organization. ;Sin rely Ken Sonksen, President Special District Risk Management Authority An alliance committed to serving California Special Districts Association CSDA Finance Corporation California's independent special districts 1112 I Street, Suite 200 11121 Street, Suite 200 w alispecialdistricts.com Sacramento, California 95814 -2865 Sacramento, California 9581.4 -2865 Toll -free 877.924.CSDA (2732) Toll -free 877.924.CSDA (2732) Fax 9).6.442.7889 Fax 916.442 7889 Special District Risk Management Authority Maximizing Protection. Minimizing Risk. September 14, 2009 1112 1 Street, Suite 300 Sacramento, California 95814 -2865 T 916.231.4141 F 916.231.4111 Toll -free 800.537.7790 www.sdrrna.org Ms. Joan Revak Board Secretary /Program Manager /Clerk of District Costa Mesa Sanitary District 628 West 19th Street Costa Mesa, California 92627 Dear Ms. Revak, On behalf of the SDRMA Board of Directors, I am announcing that our Chief Executive Officer Jim Towns is retiring from SDRMA to pursue a much slower paced life. Jim set his retirement date for December 31, 2009. We all wish Jim the best as he leaves a legacy of leadership, innovation and extraordinary public service to SDRMA and its valued members. During his twenty -one years of service, SDRMA has evolved from a single coverage program with 170 members to one with expanded coverage providing services to over 600 agencies. SDRMA's service portfolio and membership has flourished to include Workers' Compensation, Health Benefits, numerous successful business partnerships and a state -of- the -art member focused risk management system. He leaves SDRMA recognized as one of the state's strongest public entity risk management programs. Our membership is at an all time high and financial ratings and management practices exceed industry benchmarks. To ensure SDRMA's continued success and to facilitate a seamless management transition, the SDRMA Board of Directors in collaboration with Jim has developed (and is implementing) a 3 -year strategic business and succession plan. With the assistance of SDRMA's highly talented and committed staff, we believe that the transition to new leadership will occur smoothly and that we will continue to excel in serving our members. While Jim's departure is certainly a loss, we are pleased to announce that our Chief Administrative Officer, Greg Hall has been selected by the SDRMA Board of Directors to assume the position of CEO January 1, 2010. Greg joined SDRMA's executive management team in January 2006 and was instrumental in launching SDRMA's health benefits program, as well as developing increased technology capabilities to enhance member services. We are confident that Greg's strong Special District background, as well as a proven leadership will successfully lead SDRMA into the future. SDRMA remains committed to serving our members' best interest by providing member focused service, maximum coverage protection and innovative risk management solutions. Please join me and the entire SDRMA Board of Directors in extending Jim our sincere gratitude for his tireless public service commitment, leadership, and loyalty to SDRMA and for leaving behind a strong and well - managed organization. Sin rely Ken Sonksen, President Special District Risk Management Authority An alliance committed to serving California Special Districts Association CSDA Finance Corporation California's independent special districts 1112 I Street, Suite 200 1112 1 Street, Suite 200 www.allsIDecialdistricts.coni Sacrameno, California 95814 -2865 Sacrarnento. California 95814 -2865 Toll -free 877.924.CSDA (2732) Toll -free 877.924.CSDA (2732) Fax 916.442.7889 Fax 916.442.7889 .✓, . .a.., ,rr:' e a :.:_ �ra s +a..'. + r r:'..; .. :ic... _ .. 'i, A_ _ _ _ . _ .. .,.I • • • SEWER SYSTEM COMMITTEE AGENDA September 16, 2009, 10:30 a.m. Costa Mesa Sanitary District 628 W. 19th Street Costa Mesa, California Directors Monahan, Ooten and Ferryman Meeting Date Item Numbe 9/17/09 VIII.B I. Monthly Spill Statistics II. SSMP Update III. OCSD Offer of Area 7 Sewers Update & Map IV. OCSD Dover Trunk -1 /1 Tracking V. CMSD Line Maintenance Cleaning - NPSI Agreement - Addendum 2 Preparation /Rates VI. CMSD Map Upgrades /Geographical Information System (GIS) Discussion VII. Root Intrusion Repair Coordination with Costa Mesa City Sidewalk/Curb /Gutter Repairs VIII. Transfer of Sewer Lines from OCSD to CMSD - Requires $1.3 Million in Repairs - Update IX. GOSLYN ENVIRONMENTAL SYSTEMS - FOG Separation Technology X. OC WDR Steering Committee "Call for EDUCATION /PUBLIC OUTREACH MATERIALS" XI. Corporate Yard Pump Station Clarifier Cleaning Status XII. HCA Inspections XIII. CMSD Projects: A. Project #129 - Bristol Street Sewer - Update B. Project #164 - Miscellaneous Sewer Work - Manhole Adjusters - All 23 ManHoles Completed 1. 20 New ManHole Rings & Covers Delivered; 33 in Inventory; 10 ManHoles to Raise C. Project #168 - Irvine Pumping Station Relocation - Update on Damage to Adjoining Property D. Project #170 — Major Emergency Response Plans for Pumping Stations — Project Completed E. Project #171 — Irvine Pumping Station Force Main Rehabilitation F. Project #175 — OCSD Grant— Televising CMSD Sewer Lines — 03 /09.Completion G. Project #182 —Analysis of CCTV Results H. Project #183 — System -Wide Sewer Repair —New Project on Bristol Street; 55 Freeway CIP Chain Flail Cleaning — $475/hr 1. Project #186 — Sewer Lateral Assistance Program — Update J. Project #187 — District Yard Update — Pre - Construction Meeting 7 -29 -09 XIV. Other XV. Next Meeting: 10-20-09,10:30 a.m. XVI. Public Comments Dated: September 8, 2009 /-. . �� Clerk of the District Meeting Date Item Numbe 9/17/09 IX.A. Another in a series of Sewer System Education Topics hosted by the Orange County Waste Discharge Requirements (WDR) Steering Committee.... 4v9 NIVS fi 11OAS - Please provide electronic versions or preferably PDF files of your materials for consideration and use by other agencies along with a copy of the business card with email of your contact person. The link to the site is http:// www. cwea .orq /sarbs /html/WDRinfo.html Please send materials to Mike Miazga at mmiazga @etwd.com The Steering Committee thanks the El Toro Water District for their support in this endeavor. <. IF y Patrick McNelly, ®CSD 714 -593 -7163 Peggy Echavarria, ®CSD 714- 593 -7634 LOCATION: DATE AND TIME: CONTACT: 1. Call to Order 2. Roll Call Conference Room Meeting Date Item Numbe 9/17/09 X.A. Thursday, September 17, 2009 at 11:15 a.m. Marc Davis, Treasurer /Director of Finance A. Vice President Ooten (rotating Committee member) B. Director Ferryman (rotating Committee member) C. Don McIntyre, Interim District Manager 3. New Business A. Review of Treasurer's Report as of September 30, 2009 B. Update on Proposition 1 A Shift C. Update on CalPERS Investment Losses 4. Public Comments 5. Adjournment It is the intention of the Costa Mesa Sanitary District to comply with California Government Code Section 54961 and the Americans with Disabilities Act ( "ADA ") in all respects. If as an attendee or participant at this meeting, you will need special assistance beyond what is normally provided, the Costa Mesa Sanitary District will attempt to accommodate you in every reasonable manner. Please contact Joan Revak, Clerk of the Sanitary District, (949) 645 -8400 ext. 223; at least forty-eight (48) hours prior to the meeting to inform us of your particular needs and to determine if accommodation is feasible. Please advise us at the time you will need accommodations to attend or participate in meetings on a regular basis." r • Costa Mesa Sawita7 District ... an .Independent Special District Robert O ®ten Vice President James Ferryman Director Arlene Schafer President Gary Monahan Secretary Arthur ferry Director Public Comments. Any member of the public may address the Board. Speakers on agenda items should identify themselves to the Clerk before the meeting so that their input can be provided at the time the item is considered. Speakers on non - agenda items will be heard under Public Comments. Pursuant to State law, the Board may not discuss or take action on non- agenda items except under special circumstances. Speakers must limit their remarks to three minutes or as decided upon by the Presiding Officer. The Presiding Officer reserves the right to declare any speaker out of order. Obtaining Agenda Materials: The public is entitled to copies of all documents that are made part of the agenda packet. If any document or other writing pertaining to an agenda item is distributed to all or a majority of the Board after the packet is prepared, a copy of that writing may be obtained at the District offices at 628 W. 19`h Street, Costa Mesa, California. The Clerk of the District may be contacted at (949) 645 -8400, ext. 223. In Compliance with ADA: Contact Joan Revak, (949) 645 -8400, 48 hours prior to meeting if assistance is needed (28 CFR 35.102.35.104 ADA Title ll). Regular Meeting — Thursday, September 17, 2009 RECOMMENDED ACTION 1. 11. III CALL TO ORDER —11 :45 a. M. — 628 W. 19th Street, Costa Mesa PLEDGE OF ALLEGIANCE — Director Ferryman INVOCATION — Thomas Fauth IV. ROLL CALL (If absences occur, consider whether to deem those absences excused based on facts presented for the absence — such determination shall be the permission required by law.) V. CONSENT CALENDAR - All matters listed under the Consent Calendar are considered to be routine and will be enacted in one motion in the form listed below. There will be no separate discussion on these items prior to the time the Board votes on the motion, unless members of the Board request specific items to be removed from the Consent Calendar for discussion, in which event the item will be removed from the Consent Calendar and considered in its normal sequence on the agenda. Reports ® Minute Approval 1. Sewer System Committee Meeting — August 25, 2009 Protecting our community's health dy providing solid waste and sewer collection services. www.crosdcaAov Costa Mesa Sa niwq District AGENDA y —b 2. Recycling Committee Meeting — August 26, 2009 3. Regular Meeting — August 27, 2009 Manager's Reports 4. Refunds September 17, 2009 Page 2 5. Occupancy Report and payment to Costa Mesa Disposal — September 2009 6. Monthly SSO Report to State Water Resources Control Board 7. Waste Diversion Report — September 2009 8. Contract Payment to CR Transfer for Recycling Services & Disposal for September 2009 9. Ordinance Enforcement Officer's Report Engineer's Reports 10. Project Status Report Treasurer's Reports 11. Financial Reports as of August 31, 2009 12. Treasurer's Reports as of August 31, 2009 13. Warrant Register for the month of August 2009 in the amount of $653,155.60 14. Directors' Compensation and Reimbursement of Expenses for the Month of August 2009 RECOMMENDED ACTION No Refunds Approve Receive & File Receive & File Ratify Payment Receive & File Receive & File Approve Approve Ratify Payments Approve Compensation & Ratify Expenses -------------------------------------- - - - - -- -END OF CONSENT CALENDAR -------------------------------------------- VI. WRITTEN COMMUNICATIONS q q '-6 � VII. PUBLIC COMMENTS VIII. MANAGER'S REPORTS A. District Yard — 174 W. Wilson Street — CMSD #187 1. Status of Construction Update B. Sewer System Committee — Tuesday, September 15, 2009, 10:30 a.m. Accept Report CMSD Board Room, 628 W. 19th Street, Costa Mesa (Directors Monahan, Ooten and Perry) Protecting our community's Health and the environment by providing solid waste and sewer coffection services. wwwcrosdca.,qov Costa. Mesa SCI H ito-Q9 District AGENDA • ox. X. KT XII. • September 17, 2009 Page 3 RECOMMENDED ACTION Note: The Sewer System Committee will meet on the above date and time to discuss the matters on a separate agenda which is posted and made a part of this agenda. Members of the public should refer to that separate agenda for the items discussed and to be discussed. The Board may take action on any of those items on this agenda. Orange County Sanitation District (OCSD) Area 7 Sewer System Consider 2. Sewer Cleaning Program - Proposed Addendum #2 to Stay on Cleaning Schedule C. Recycling Committee - Monday, September 14, 2009, 12:00 p.m., CMSD Board Room, 628 W. 19th Street, Costa Mesa (Directors Ooten and Perry) Approve Accept Report Note: The Recycling Committee will meet on the above date and time to discuss the matters on a separate agenda which is posted and made a part of this agenda. Members of the public should refer to that separate agenda for the items discussed and to be discussed. The Board may take action on any of those items on this agenda. Large Item Collection - Final Report for 2009 Program 6r" S'o psp ENGINEER'S REPORTS A. Waste Discharge Requirements (WDR) Sewer System Management Plan Update TREASURER'S REPORTS 4L:�D 041 A. Investment Oversight Committee - Thursday, September 17, 2_ 009_ _ rG y -0 B. Budget Adjustments for'District Yard, GIS and Project #129 J-F AMQ St �0� ATTORNEY'S REPORTS 5--o A. Claim by Back Bay Center, Ltd. For Property at 2651 -2675 Irvine Avenue (CMSD Project #168 — Irvine Pump Station Relocation) �,,QJ�• -� B. Ordinance Enforcement Officer — Proposed MOU Accept Report Discussion Accept Report Approve Adjustments Status Report Verbal Update LOCAL MEETINGS (REMINDER: In accordance with AB 1234 (Gov. Code § 53232.5), a report is required to be given by a Director for any meeting for which expense reimbursement of any kind is provided. Note: For meetings for which the per diem compensation is sought, the Operations Code provides that such compensation is authorized for each day's service rendered as a Director at the request of the Board (not to exceed six days in one month), and certain meetings are specified as being eligible as set forth in District Operations Code § 3.01.030. For meetings not so listed, the Board must approve the service for it to be eligible for the per day compensation.) Protecting our community's health and the environment by providing soUd waste and sewer eodection services. #ov Costa Mesa Sanita-v'� District. September 17, 2009 AGENDA Page 4 Y-4611 y? RECOMMENDED ACTION A. Orange County Sanitation District (OCSD) (Director Ferryman) Accept Report B. Santa Ana River Flood Protection Agency (SARFPA) Accept Report (Director Perry) C. Independent Special Districts of Orange County (ISDOC) CS ` i Accept Report (President Schafer) D. Local Agency Formation Commission (LAFCO) IV, Accept Report E. California Special Districts Association (CSDA) Accept Report (President Schafer) F. California Association of Sanitation Agencies (CASA) Accept Report G. Other Meetings Qualifying for Reimbursement under CMSD Report on Matters Ordinance No. 55, Operations Code Section 3.01.030 Pertaining to CMSD XII1. OLD BUSINESS XIV. NEW BUSINESS XV. ORAL COMMUNICATIONS AND DIRECTOR COMMENTS W. ADJOURNMENT • Protecting our community's health and the environment by providing soCuf waste and sewer coffection senr;ices. ,qov h CMSD MONTHLY BOARD REPORT CHECKLIST OF PERTINENT ITEMS ISDOC Date _ `— 09 A. Significance to CMSD: Significance to CMSD: 5 cl—R J J TS i f gFCO Date A. Sic B. Sic C. Sic D. Significance to CMSD: W-;�, ---4- M CHAMB'EROFCOMMERCE A. Sig Date J - Oa B. C=am .. }L Significance to CMSD: C. Significance to CMSD: Q Significance to CMSD: CSDA Date ' A. Si( B. Signiticance to umbus C. Significance to CMSD: In Significance to CMSD: ml ` ACO Date 9�— f,j -n Q q A. Si( B. Sic C. Sigi D Significance to CMSD:C i Ar,1 OCCOG Date Significance to CMSN B. Significance to CMSD: C. Significance to CMSD: FBI Significance to CMSD: CA&q Date A. Significance to CMSD: B. Significance to CMSD: C. Significance to CMSD: D. Significance to CMSD: r �- � f jnzr �-�- ;3�-- CA Oo 95 Figure 5. Selected Water Supply Information Rainfall in Orange County [1] FY 08 -09 as of date 613012008 Cumulative Rainfall (inches) since July 1 9.88 Percent of Normal for this date 79% FY 09 -10 [1] Cumulative rainfall at Santa Ana (Station #121). Rainfall amount may vary considerably within the County, generally more at higher elevation. Accumulated Overdraft [2] asin Precip. Accumulated Since Oct 1 Area Pct. of Normal as of date California- statewide average snowpack 65% 4/30/09 SWE [3] California- Northern Sierras 66% 4130/09 the Eight- Station Index Colorado River Basin- snowpack 84% 5/4/09 SWE [3] [3] SWE= Snow Water Equivalent, the liquid content of the snow on the ground. Percent shown compares to the normal amount found at this date of the year. This statistic loses validity late in the season. SWP Allocation [4] as of date 5/20/2009 40% [4] Allocation is for long -term SWP Contractors, including MET. The percentage applies to the contracted delivery amount of the Contractor. *Allocation would have been higher if not for the Wanger court judgement of Dec. 2007. Colorado and State Reservoir Storage as of date Volume now in Storage (Million AF) Pct. of Full Colorado Lk. Mead 8/26/2009 Lk. Powell 8/26/2009 10.9 15.8 42% 65% California, primarily MET, now has the right to store up to 1.5 Million Acre -Feet in Lake Mead. MET Storage Volume in Storage (AF) Pct. of Full Diamond Valley Lk. (DVL) as of date 8/26/2009 351,000 43% Disclaimer. MWDOC cannot guarantee the accuracy of this data gathered from several sources. prepared by Municipal Water District of Orange County Northern Sierras Lk. Shasta Lk. Oroville 8/26/2009 812612009 1.98 1.40 44% 40% 8/27/2009 as of as of projected for 6/30/2008 6/30/2009 6/30/2010 Accumulated Overdraft (AF) 308,000 363,000 370,000 MET storage in Basin (AF) 49,000 21,000 - Accum. Overdraft excluding MET stor. (Al 357,000 384,000 370,000 [2] Amount of water necessary to be replaced into the groundwater basin to prevent seawater intrusion. Number is estimated by OCWD. asin Precip. Accumulated Since Oct 1 Area Pct. of Normal as of date California- statewide average snowpack 65% 4/30/09 SWE [3] California- Northern Sierras 66% 4130/09 the Eight- Station Index Colorado River Basin- snowpack 84% 5/4/09 SWE [3] [3] SWE= Snow Water Equivalent, the liquid content of the snow on the ground. Percent shown compares to the normal amount found at this date of the year. This statistic loses validity late in the season. SWP Allocation [4] as of date 5/20/2009 40% [4] Allocation is for long -term SWP Contractors, including MET. The percentage applies to the contracted delivery amount of the Contractor. *Allocation would have been higher if not for the Wanger court judgement of Dec. 2007. Colorado and State Reservoir Storage as of date Volume now in Storage (Million AF) Pct. of Full Colorado Lk. Mead 8/26/2009 Lk. Powell 8/26/2009 10.9 15.8 42% 65% California, primarily MET, now has the right to store up to 1.5 Million Acre -Feet in Lake Mead. MET Storage Volume in Storage (AF) Pct. of Full Diamond Valley Lk. (DVL) as of date 8/26/2009 351,000 43% Disclaimer. MWDOC cannot guarantee the accuracy of this data gathered from several sources. prepared by Municipal Water District of Orange County Northern Sierras Lk. Shasta Lk. Oroville 8/26/2009 812612009 1.98 1.40 44% 40% 8/27/2009 ADDENDUM NO.2 TO AGREEMENT FOR SEWER LINE MAINTENANCE AND REPAIR This Addendum to Agreement (AGREEMENT FOR SEWER LINE MAINTENANCE AND REPAIR) is made and effective as of 17'' day of September, 2009, between the COSTA MESA SANITARY DISTRICT, a sanitary district ( "District ") and NATIONAL PLANT SERVICES, INC. (a California corporation) ( "Contractor ") with reference to the following facts: RECITALS WHEREAS, the District and Contractor have entered into an agreement dated February 17, 2006 which provides for Contractor to perform the District owned sewer main line maintenance and closed circuit television (CCTV) services completed under CMSD Project #175 in March 2009; and WHEREAS, the Contractor performed maintenance line cleaning totaling over 400,000 linear feet primarily 8 inch diameter lines during the period July 2006 — June 2007 and graded the lines using the National Association of Sewer Service Companies (NASSCO) Pipeline Assessment and Certification Program (PACP) grading system; and WHEREAS, the overwhelming majority of the graded lines require a cleaning frequency of once every three years in accordance with the industry standard for maintenance line cleaning of every three years; and WHEREAS, the District recognizes Contractor has demonstrated competence as a Southern California sewer line maintenance company; and WHEREAS, the District now desires to authorize Contractor to add basin ID numbers and perform line cleaning to bring District's system maintenance within industry standards; NOW, THEREFORE, the parties hereto agree as follows:. 1. Contractor shall schedule and perform two -pass maintenance line cleaning of the 400,000 linear feet of main lines at a cost of $35 per linear foot ($.35 /LF) for an estimated total maintenance line cleaning cost of $140,000.00; 2. Contractor shall use two combination cleaning trucks and three crewmen between the two vehicles (2 Operators and l Floater) to clean an estimated 5,000LF per day per vehicle for a total of 10,000LF per day. 3. Contractor shall seal manholes CMSD identifies using silicone sealant and cork. After cleaning, the manhole cover will be placed in the ring. Silicone sealant will be applied into the space between the ring and cover; a cork will be placed into each identified pick hole. 4. Contractor shall perform and provide sample CCTV verification of the maintenance line cleaning at a rate of 1% of the cleaned lines (an estimated 4,000LF of CCTV). 5. Total Cost for this Addendum 1 shall not exceed $150,000. 6. Contractor shall complete the maintenance line cleaning by June 30, 2010. 7. Except as modified herein, all terms and conditions of the Agreement for Sewer Line Maintenance and Repair shall remain in effect. IN WITNESS WHEREOF, the parties hereto have caused this Addendum to be executed the day and year first above written. COSTA MESA SANITARY DISTRICT CONTRACTOR District Manager ATTEST: District Clerk APPROVED AS TO FORM: District Counsel Signature Typed Name Title • Meetin Date I Item Numbe 9/17/09 I X.B. SANI1q�y h� ou0 N� 'yC�'PpOBA��`9ww � �Yl�l �I' R I COSV S. J9q .A t, s CT ... an Independent Special District Memorandum To: Board of Directors From: Marc Davis, Treasurer /Director of Finance Date: September 8, 2009 Subject: Budget Adjustments for District Yard, GIS and Project 129 Recommended Action Approve 3 separate budget adjustments to provide adequate funding for Project 129 — • Bristol Street Sewer Replacement, the construction of the District Yard, and a Geographical Information System (GIS) and Computerized Maintenance Management System (CMMS). Executive Summary This item consists of 3 separate budget adjustments, each of which is discussed below. Project 129 — Bristol Street Sewer Replacement The Board previously approved a contract with Paulus Engineering for the replacement of the Bristol Street sewer from Autoplex to Birch Street. The total cost of the project is $1,147,125, which is funded entirely by the Orange County Development Agency (OCDA). As such, there should be no cost to the District for this project. The following budget adjustment sets up the appropriation for the project, as well as recognizing the funding from OCDA. Account Account Number Increase Decrease Sewer Fund: Project 129 — Bristol Street Sewer 20- 200429 -4300 $1,147,125 • Revenue from Other Agencies 20- 000000 -3400 $1,147,125 Protecting our community s health by providing sotuf waste and sewer coffection services. crosdca.gov Board of Directors Costa Mesa Sanitary District September 8, 2009 District Yard At the Board meeting of August 27, 2009, the Board approved additional costs for the construction of the District Yard in the amount of $63,790, consisting of $62,540 in construction costs and $1,250 in contingency. These additional costs were necessary as the contractor was not allowed to substitute subcontractors after the original bid was approved. The following budget adjustment provides adequate funding for the additional costs. Account Account Number Increase Decrease Sewer Fund: Transfers Out 20- 200000 -4995 $63,790 Non - Operating Expense 20- 200000 -4950 $63,790 Facilities Revolving Fund: Transfers In 30- 000000 -3995 $63,790 District Yard 30- 200887 -4300 $63,790 GIS and CMMS At the Board meeting of August 27, 2009, the Board directed staff to negotiate a full • GIS and CMMS to be developed and implemented by Environmental Engineering & Contracting, Inc. (EEC), contingent upon securing adequate funding for the project. The following budget adjustment provides the funding necessary. Account Account Number Increase Decrease Sewer Fund: GIS New $194,875 Non - Operating Expense 20- 200000 -4950 $36,210 Contingency 20- 200000 -4990 $150,000 Retained Earnings 20- 000000 -2990 $8,665 • 2 • i To: Santa Ana River Flood Protection Agency P. O. Box 4048 Santa Ana, CA 92702 -4048 (714) 834 -5142 FAX: (714) 834 -4572 Costa Mesa Sanitary District Accounts Payable 628 W. 19th Street Costa Mesa, CA 92627 RECEIVED AUG - 3 2009 COSTA MESA SANITARY DISTRICT Meetin Date Item Numbe Xlll. B. 1 DATE: July 29, 2009 Representative: Arthur R. Perry 628 W. 19th Street Costa Mesa, CA 92627 -2716 QUANTITY DESCRIPTION UNIT PRICE AMOUNT 1 SARFPA dues for Fiscal Year 2009 -2010. $1,100.00 $1,100.00 Your agency is a member of the Santa Ana River Flood Protection Agency ( SARFPA). At the SARFPA Full Agency meeting on June 25, 2009 an annual assessment of $1,100.00 for dues for Fiscal Year 2009- 2010 was approved. SUBTOTAL $1,100.00 SALES TAX 0.00 SHIPPING & HANDLING 0.00 TOTAL DUE $1,100.00 Make all checks payable to: Santa Ana River Flood Protection Agency If you have any questions concerning this invoice, please see your representative listed above or call: Don Martinson, Executive Director, at (714) 834 -5142 THANK YOU I'1 LJ S: IManager1SARFPM0ues12009 101nvoicesllnv 09.10 CMSD.DOC Page 1.ofI Joan Revak From: Joan Revak Sent: Thursday, August 27, 2009 7:33 AM To: 'Rob Hamers' Subject: RE: Meeting with MCSD Thanks, Rob. I will bring up at meeting tonight to determine the Board's desire at this time. JR C70aa Ifeci-et�x/iliyl~ /ffaaaeOelel-le 01 de &IeNct effea A64 aaaiww DisLNict 949 - 6415 - -84100, ext 223 90- 650-2253 #ar) 714C-296-2525 �eel� From: Rob Hamers [mailto:robh2 @cox.net] Sent: Thursday, August 27, 2009 6:57 AM To: Joan Revak Cc: Don McIntyre Subject: Meeting with MCSD Hi Joan, I had on my calendar a reminder that CMSD was going to set up the follow up meeting with Midway City Sanitary District. We met with them early this year at our place. Thanks, Rob Hamers, PE District Engineer Costa Mesa Sanitary District (949) 631 -1731 office ph. (714) 293 -2727 Rob's cell (949) 548 -6516 fax robh2 @cox.net home office email rbhinc @i)acbell.net work office email 8/27/2009