Agenda Packets - Board - 2009-07-23Costa Meg . S J �M,, Distr7 et
... an Independent Special District
Robert ®oten
Vice President
James Ferryman
Director
Arlene Schafer
President
Gary Monahan
Secretary
Arthur Perry
Director
0 Regular Meeting — Thursday, July 23, 2009
RECOMMENDED
ACTION
I. CALL TO ORDER — 5:30 p. M. — 628 W. 19th Street, Costa Mesa
II. PLEDGE OF ALLEGIANCE — Director Perry
Ill. INVOCATION — Thomas Fauth
IV. ROLL CALL (If absences occur, consider whether to deem those absences
excused based on facts presented for the absence — such
determination shall be the permission required by law.)
V. CONSENT CALENDAR - All matters listed under the Consent Calendar are considered to
be routine and will be enacted in one motion in the form listed below. There will be no
separate discussion on these items prior to the time the Board votes on the motion, unless
members of the Board request specific items to be removed from the Consent Calendar
for discussion, in which event the item will be removed from the Consent Calendar and
considered in its normal sequence on the agenda.
Reports
Minute Approval
01 1. Sewer System Committee Meeting — June 23, 2009
2. Regular Meeting — June 24, 2009
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Costa Mesa Samta -q District
AGENDA
July 23, 2009
Page 2
RECOMMENDED
ACTION
3. Recycling Committee Meeting — June 25, 2009
Manager's Reports
4. Refunds No Refunds
5. Occupancy Report and payment to Costa Mesa Disposal — July 2009 Approve
6. Monthly SSO Report to State Water Resources Control Board Receive & File
7. Waste Diversion Report — July 2009
Receive & File
8. Contract Payment to CR Transfer for Recycling Services & Disposal
Ratify Payment
for July 2009
9. Ordinance Enforcement Officer's Report
Receive & File
Engineer's Reports
10. Project Status Report
Receive & File
Treasurer's Reports
11. Financial Reports as of June 30, 2009
Approve
12. Treasurer's Reports as of June 30, 2009
Approve
13. Warrant Register for the month of June 2009 in the amount of
Ratify Payments
$739,942.56
14. Directors' Compensation and Reimbursement of Expenses for the
Approve Compensation
Month of June 2009
& Ratify Expenses
-------------------------------------- - - - - -- -END OF CONSENT CALENDAR --------------------------------------------
VI.
WRITTEN COMMUNICATIONS
VII.
PUBLIC COMMENTS
VIII.
MANAGER'S REPORTS
A. District Yard — 174 W. Wilson Street — CMSD #187
1. Status of Construction
Discussion
B. Ordinance Enforcement Officer Transition
Update
C. Sewer System Committee
1. Transfer of Sewers from OCSD to CMSD
Consider
a. Proposal to Accept Lump Sump Payment from OCSD
Consider
is
b. Add Properties to the Tax Roll
Consider
c. Letters to Property Owners
Consider
Protecting our community's health by providing solid waste and sewer collection services.
,qov
Costa Mesa Sanit,o-q District July 23, 2009
AGENDA Page 3
RECOMMENDED
ACTION
2. OCSD Area 7 Sewers —Offer from OCSD Consider
3. Project #186 Sewer Lateral Assistance Program Update
D. Recycling Committee — Thursday, June 25, 2009,12:00 p.m., Accept Report
CMSD Board Room, 628 W. 19th Street, Costa Mesa
(Directors Ooten and Schafer)
E. ' Recycling Committee — Wednesday, July 22, 2009,12:00 p.m.
CMSD Board Room, 628 W. 19th Street, Costa Mesa
(Directors Ooten and Monahan)
1. Recycling Committee Goals for 2009 -2010 Update
2. Orange County Waste & Recycling Sub - Regional Meetings and Accept Report
Grant Program
a. Regional Recycling and Waste Diversion Grant FY -08 -09 Accept Report
3. CR &R Report on Other Agencies Recycling Programs Accept Report
4. Tours Accept Report
5. Signs for Orange Coast College Recycling Center Accept Report
6. Signs at Estancia and Costa Mesa High Schools Accept Report
7. Pharmacy Sharps - Pharmaceuticals Collections Program Consider
Recommendation
8 Large Item Collection Program Accept Report
9. Report on Other CMSD Recycling Programs Accept Report
IX. ENGINEER'S REPORTS
A. Waste Discharge Requirements (WDR) Update
B. Independent Engineer's Review of 2009 -2010 CIP Approve Report
C. Emergency or Non -bid Sewer Work — Santa Ana Pumping Station Ratify Actions by District
Engineer by 4/5 Vote
D. Revised Budget for Plan Check and Inspection Receive & File
E. Resolution No. 2009 -768, Revised Job Description for District Engineer Adopt Resolution
F. Project No. 129 Bristol Street Sewer
Ir 1. Bid Opening and Award Award Project to Lowest
Responsive & Responsible
Bidder
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Costa Mesa Sanitarq District
AGENDA
0
2. Proposal for Construction Phase Services
X. TREASURER'S REPORTS
A. Resolution No. 2009 -769 — Adopting the Statement of Investment Policy
for Fiscal Year 2009 -10
B. District Yard Budget Adjustment
XI. INTERIM DISTRICT MANAGER & DISTRICT ENGINEER PERFORMANCE AND
EVALUATION AND CONTRACT MATTERS
July 23, 2009
Page 4
RECOMMENDED
ACTION
Approve Proposal
Adopt Resolution
A. Closed Session to Discuss the Personnel Evaluation of the District Engineer
pursuant to Government Code Section §54957.
B. Closed Session to Evaluate the Interim District Manager pursuant to
Government Code §54957
C. Open Session to Discuss Rate Restructuring for Engineering Work and Approval
of the District Engineer's Contract.
II. ATTORNEY'S REPORTS
A. Claim by A, L Q CY Center, Ltd. U1 Property at 2651 -2675 Irvine Avenue Status Report
(CMSD Project #168 — Irvine Pump Station Relocation)
B. Ordinance No. 73, Adding Meetings which Qualify for a Day's Service Adopt Ordinance
Rendered at the Request of the Board
C. Pass Through of Costs of District's Independent Contractors Accept Report
D. District Manager Newsletters and Other "One -Way" Communications Accept Report
to the Board
E. Charging FOG Permittees for Extra District Costs Accept Report
XIII. LOCAL MEETINGS (REMINDER: In accordance with AB 1234 (Gov. Code § 53232.5), a report is
required to be given by a Director for any meeting for which expense reimbursement
of any kind is provided. (Vote: For meetings for which the per diem compensation is
sought, the Operations Code provides that such compensation is authorized for each
day's service rendered as a Director at the request of the Board (not to exceed six
days in one month), and certain meetings are specified as being eligible as set forth in
Approve
District Operations Code § 3.01.030. For meetings not so listed, the Board must
approve the service for it to be eligible for the per day compensation.)
A. Orange County Sanitation District (OCSD) (Director Ferryman) Accept Report
B. Santa Ana River Flood Protection Agency (SARFPA) Accept Report
(Director Perry)
Protecting our community's health d y providing solid waste and sewer collection services.
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Costa Mesa SanitGlq Dist-rict July 23, 2009
AGENDA Page 5
RECOMMENDED
0 ACTION
C. Independent Special Districts of Orange County (ISDOC) Accept Report
(President Schafer)
D. Local Agency Formation Commission ( LAFCO) Accept Report
E. California Special Districts Association (CSDA) Accept Report
(President Schafer)
1. 40th Annual Conference in Indian Wells, CA — September 21 -24, 2009 Approve Attendance
by Directors and Staff
F. California Association of Sanitation Agencies (CASA) Accept Report
1. 54th Annual Conference in San Diego — August 12 -15, 2009 Approve Attendance
by Directors
G. Other Meetings Qualifying for Reimbursement under CMSD Report on Matters
Ordinance No. 55, Operations Code Section 3.01.030 Pertaining to CMSD
XIV. . OLD BUSINESS
XV. NEW BUSINESS
A. CMSD Resolution No. 2009 -770 for Election of Directors to the Special Adopt Resolution
District Risk Management Authority Board of Directors
B. Allocation of FY 2009 -2010 LAFCO Costs Pursuant to AB2838, Approve Payment
Government Code Section 56381, in the amount of $13,865.26
XVI. ORAL COMMUNICATIONS AND DIRECTOR COMMENTS
XVII. ADJOURNMENT
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Protecting our community's health by providing solid waste and sewer collection services.
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COSTA MESA SANITARY DISTRICT
MINUTES OF SEWER SYSTEM COMMITTEE MEETING
JUNE 239 2009
CALL TO ORDER Board members of the Costa Mesa Sanitary
District met in Committee session on June 23,
2009 at 10:30 a.m. at 628 W. 19th Street, Costa
Mesa.
tDirector Monahan called the meeting to order at
10:30 a.m.
DIRECTORS PRESENT: James Ferryman; Gary Monahan; Art Perry
DIRECTORS ABSENT: Bob Ooten
STAFF PRESENT: Don McIntyre, Interim District Manager; Thomas
A. Fauth, Assistant Manager; Robin Hamers,
District Engineer; Joan Revak, Board
Secretary/Program Manager /Clerk . of the
District; Sherry Kallab, Management Analyst;
Teresa Gonzalez, Accountant; Debbie Bjornson,
Permit Processing Specialist; Karl Dulake,
Maintenance Supervisor; Paul Guzman,
Inspector; Joe Limon, Inspector.
OTHERS PRESENT:
MONTHLY SSO STATISTICS
Mr. Fauth reported no .SSOs in this
Fauth complimented the Sewer Cr e
Committee reviewed a documen
Joe Parker, Vice President, National Clay Pipe
Institute.
last period. The last spill was on April 21, 2009. Mr.
w for keeping the system running smoothly. The
provided by EEC. regarding "FSE Inspection
Enforcement Response ". Mr. Fauth referenced the first row of the chart showing CMSD
does not have monetary enforcement other than back charges for District resources
utilized., However, Washington, Santa Ana and Irvine Ranch Water District (IRWD) do
have monetary enforcement. Santa Ana charges $100.00 for non - compliance, $200.00
for repeat non - compliance and $500.00 for continued non - compliance. IRWD has a
$1000.00 fee after two to three failures to comply. Director Perry questioned if these
agencies back charge in addition to the fees. Mr. Fauth will follow up and report back to
the Committee regarding the issue. Mr. Hamers added Staff has notified District
COSTA MESA SANITARY DISTRICT
MINUTES OF BOARD OF DIRECTORS SEWER SYSTEM COMMITTEE MEETING
#" JUNE 23, 2009
PAGE 2
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Counsel, Mr. Burns, the Board would like to consider fines and recommended the Board
direct Mr. Burns if they wish to establish an ordinance regarding fines. Director
Ferryman stated he would like to see an ordinance. Mr. McIntyre inquired if EEC could
issue the citation and if they would have to be deputized to do so. Mr. Hamers stated
they would have to have someone deputized but he does not think that will be an issue
for EEC. Mr. Fauth discussed District enforcement costs in the chart on page two of the
handout. The Committee voiced preference for Santa Ana's non - compliance strategy.
The Committee will make a recommendation at the June 24, 2009 Board meeting
for Mr. Burns to review and implement an ordinance similar to Santa Ana's.
OCSD OFFER OF AREA 7 SEWERS
Rob Hamers reported OCSD has approached CMSD regarding owning and operating
Unincorporated Area 7 sewers located in Orange County. Discussion followed regarding
LAFCO concerns, contract as opposed to ownership and the need for a cost /benefit
analysis. Mr. McIntyre will follow up with Mr. Burns and OCSD Staff to gather additional
information. Mr. McIntyre questioned why other agencies have declined the offer.
NMUSD —SEWER EASEMENT NEAR VELASCO (SONORA SCHOOL)-
RESIDENTS /OWNERS OUTREACH
Mr. Fauth referred to the agreement with NMUSD provided in the Committee packet. Mr.
Burns signed the agreement and it is ready to go. Mr. Fauth reported there is one issue
related to use of the District easement. One homeowner is threatening to sue NMUSD if
they use horizontal boring for the installation. NMUSD is looking into other options
including use of another easement. The agreement is prepared should NMUSD decide
to move forward.
CMSD LINE MAINTENANCE CLEANING -NPSI AGREEMENT
Mr. Fauth referred to Addendum 1 of the NPSI agreement. The agreement covers the
area cleaned during the timeframe of January 2006 through June 2006 now due to be
cleaned to meet the industry standard of a 3 year cleaning cycle. The agreement went
into effect May 29, 2009. Mr. Fauth provided Dennis Keene's feedback report at the
meeting noting 120,000 linear feet have been cleaned from June 8, 2009 through June
19, 2009. The agreement covers 236,000 linear feet. Mr. Fauth anticipates the
agreement to be completed close to the agreement end date of June 30, 2009. The next
step is to prepare Addendum 2 which picks up lines cleaned in the July 06 through June
07 timeframe to be cleaned in the 2009 -2010 fiscal year. Staff will meet at the end of
this meeting to map out the area and put the agreement together. Director Perry asked if
the cleaning per Addendum 2 was in the budget. Mr. Fauth acknowledged cleaning
costs are in the budget except for some small costs such as EEC mapping of areas,
about $5,000.00. Mr. Hamers reported there is $160,000.00 excess in the budget for
line cleaning from the grant and those funds can be used.
a
COSTA MESA SANITARY DISTRICT
MINUTES OF BOARD OF DIRECTORS SEWER SYSTEM COMMITTEE MEETING
r
JUNE 23, 2009
PAGE 3
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32ND DISTRICT AGRICULTURAL ASSOCIATION AGREEMENT, JULY 1,
2009
Mr. Fauth reported the agreement is a standard agreement identical to the prior year's
agreement. The operation code requires all agreements to be signed by the Board. Last
year the Board authorized Mr. Hamers to sign the agreement. Mr. Fauth brought it to the
Committee's attention he signed the agreement himself this year and stated if the Board
desires the agreement could be ratified at the next Board meeting. Director Ferryman
questioned if the District would still provide line cleaning for the fairgrounds once the
agreement ends. Mr. Fauth reported the District would continue to clean the lines in
exchange for use of the site as a stand by storage area along with possible emergency
use of their equipment and other joint use arrangements. Staff will prepare a memo to
this affect leading to an eventual agreement after the CMSD Yard is completed.
UNIFORM CONSTRUCTION COST ACCOUNTING ACT
Mr. Hamers reported the District wants to convert to the uniform construction cost
accounting method to allow more flexibility for projects under $125,000.00. The Act
• raises the dollar thresholds of projects that may be completed without the requirement
for public bid to $30,000 and projects completed by informal bidding and award to state
licensed contractors to $125,000. Then under the Act, all projects over $125,000 are
completed by formal public bidding. Mr. Hamers recommended the Committee bring
this item up in at the June 23, 2009 Board meeting and direct to Mr. Burns to bring
the item forward on the agenda for Board consideration.
CLEARINGHOUSE FOR EDUCATIONAL INFORMATION
Mr. Hamers reported the Santa Ana River Basin Section (SARBS) has almost finished
creating the website to provide a local site for agencies to post their educational
materials. The site should be up and running within the next thirty days.
TRANSFER OF SEWER LINES FROM OCSD TO CMSD
Mr. Hamers reported the transfer is still in process. OCSD agreed to the $1,000,000.00
in repairs and is requesting a five year implementation period due to cash flow.
DISTRICT YARD - CONTRACTOR SELECTION
PROCESS /SCHEDULE/COSTS
Director Monahan reported the sub - committee is ready to award the contract at the June
23, 2009 Board meeting. Mr. Fauth noted the amended bid documents, decision point
information (DPI) log and construction timeline are provided in the packet. Mr. Fauth
brought to the Committee's attention an error on the DPI log stating Board approval
COSTA MESA SANITARY DISTRICT
MINUTES OF BOARD OF DIRECTORS SEWER SYSTEM COMMITTEE MEETING
JUNE 23, 2009
PAGE 4
instead of sub - committee approval. The dollar value of $2,099,006.00 on the second
page is the amount the sub - committee agreed on at the June 10, 2009 meeting. Using
the start date of June 24, 2009 the anticipated completion date is January 8, 2010 for
certificate of occupancy. The contractor understands this is all contingent on Board
approval at the June 23, 2009 Board meeting. Mr. Fauth will provide a Staff report
documenting the contractor selection process for the Board meeting. Mr. Hamers
added additional meetings to discuss "LEED" status will likely be scheduled after
construction begins. The District is at the high end of "LEED" Gold status going into
construction. Director Ferryman noted furniture and equipment are not included in the
$2,099,006.00 and will be an additional cost of approximately $300,000.00.
MANHOLE ADJUSTER - 23 MANHOLES
Manhole Adjusters provided a bid proposal sheet to adjust twenty manholes. Staff
requested a bid from an additional contractor who refused to bid the manholes located in
areas difficult to access. They also quoted a higher unit price of $600.00 rather the
$370.00 per unit for eleven manholes located in the street. Staff added three additional
manholes to the list for a total of twenty three manholes. The City asphalting the streets
in those areas required the work be done. The bid is within the $15,000.00 threshold
and the Manager and Engineer signed off on the document.
WEST WILSON STREET SINKHOLE
Mr. McIntyre met with Peter Naghavi and Ernesto Munoz from the City of Costa Mesa
Public Services Department. There was discussion regarding co- operation between the
City and the District. Mr. McIntyre reported he did not have the impression the West
Wilson Street sinkhole was of great concern. City Staff viewed tree roots as a bigger
issue. Mr. Hamers advised there is legal precedence regarding the sinkhole issue. Mr.
McIntyre agreed Mr. Burns' letter makes the point from a legal perspective. Mr. Hamers
questioned if the City level of contribution toward root problems was discussed. Mr.
McIntyre reported they felt the issue had not been resolved by the CMSD Board of
Directors and the City Council.
PROJECT #129 BRISTOL STREET SEWER; UPDATE ON DESIGN
PHASE
Mr. Hamers advised the project is out to bid at the engineer's estimate of $1.1 million.
The project involves construction on S. Bristol Street from Birch northerly to the edge of
the Autoplex. Orange County Development Agency (OCDA) is paying the District to
upsize the lines from 8" to 15" as part of the John Wayne Airport Land Use Plan. Staff
will recommend authorization of the contract at the July 23, 2009 Board meeting.
PROJECT #164 MISCELLANEOUS SEWER WORK •
COSTA MESA SANITARY DISTRICT
MINUTES OF BOARD OF DIRECTORS SEWER SYSTEM COMMITTEE MEETING
JUNE 23, 2009
PAGE 5
Mr. Dulake reported sensors and components have been installed in the last two
stations.. The crew implemented the maintenance schedule of turning pump station
valves at regular intervals. NO CHANGE
#168 IRVINE PUMPING STATION RELOCATION -.UPDATE ON
CONSTRUCTION & DAMAGE TO ADJOINING PROPERTY
Project is complete. The party's attorneys are addressing the parking lot damage
resolution. NO CHANGE
PROJECT #170 PREPARE EMERGENCY RESPONSE PLANS for
PUMPING STATIONS
Mr. Hamers reported the emergency response plans are almost complete. The plans
cover in detail what District operations will occur in the event of a major emergency such
as an earthquake. When completed the plans will be placed in a book and will meet part
of the Waste Discharge Requirements. Director Perry questioned if the plan would be
discussed with the Committee. Mr. Hamers acknowledged the plan will be presented to
the Committee. If the Committee has questions Staff will provide examples and discuss
• the various options. Director Ferryman inquired if the plans will incorporate other
agencies as well. Mr. Hamers explained the plan focuses on how the District would
handle our own situation. At the same time the District has an agreement with Mesa
Consolidated Water District and plans to talk to the City of Newport Beach and the
Orange County Fairgrounds.
PROJECT #171 IRVINE PUMP STATION FORCE MAIN
REHABILITATION
Mr. Guzman reported the design and timing are being reviewed for replacement of an
additional 2000 ft section all the way to the Elden pump station, with 450 ft currently
completed. NO CHANGE
PROJECT #175 OCSD GRANT - TELEVISING CMSD SEWER LINES
Mr. Hamers reported televising is complete. NO CHANGE
PROJECT #182 - ANALYSIS OF CCTV RESULTS
Mr. Hamers introduced Joe Parker, Vice President of National Clay Pipe Institute (NCPI).
The Committee reviewed video of calcium build up in District pipe and discussed
• possible causes and solutions. NCPI offered to test a 15 foot section of District pipe.
The 15 foot section will be separated into three five foot sections. One section will be
.used for porosity testing, the second section will be used for a cross sectional analysis of
COSTA MESA SANITARY DISTRICT
MINUTES OF BOARD OF DIRECTORS SEWER SYSTEM COMMITTEE MEETING
JUNE 23, 2009
PAGE 6
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the pipe wall and the third section will be used for testing removal processes. The
project is scheduled for the week of the 8th through the 12th of June. NO CHANGE
PROJECT #183 - SYSTEM WIDE SEWER REPAIR - NEW PROJECT ON
BRISTOL
Mr. Guzman reported 330 ft of main line from manhole to manhole is repaired with chain
flinging and relining, including 270 feet of VCP and 63 feet of DIP. The project is
complete. NO CHANGE
PROJECT #186 - SEWER LATERAL ASSISTANCE PROGRAM
Staff provided updated spreadsheets. Mr. Fauth referred to the bottom of page 3
showing $143,500.00 in reimbursement completed. Year to date 111 requests have
been completed and 48 applications are in progress. Director Monahan noted the
spreadsheet is now highlighted to show calcium present in lateral lines. Mr. Hamers
updated the Committee on the test being conducted by National Clay Pipe Institute
(NCPI) on 15 feet of sewer line on Santa Rosa Ave. NCPI is testing the pipe along with
the soil to determine how the calcium gets there. They found soggy soil and a high water
table but the final analysis in not complete. The District hopes to find a solution before
the calcium spreads to private lateral lines. Director Monahan asked if lining a private
lateral would prevent the calcium build up. Mr. Hamers stated it would if the pipe is
relined before calcium growth begins. Director Ferryman questioned what Staff is
advising a resident to do about calcium growth in the lateral. Mr. Hamers noted the
ability to remove the calcium is still in development but it will probably be some type of
citric acid used to soften the calcium enough to allow removal. There is still time to find
solutions before the calcium prevents a private lateral from working properly. Joe Limon
provided pictures of a tree located on top of a resident's sewer lateral.. Power Pro lined
the private lateral and provided photographs of the roots in the sewer lateral. Mr. Limon
reported there is still a big root running in line with the sewer lateral so in time it could
create a problem with the lateral. Ms. Jackson called Dean Rodia and arranged a site
visit. Mr. Rodia is the City's arborist and fields the tree removal complaints for the City.
Joe added the tree has moved the curb out 11/2 inches. Mr. Hamers reported the lining
costs the owner $5,000.00 of which the District will reimburse $1,800.00.
PROJECT #187 - DISTRICT YARD UPDATE - LEED GOLD STANDARD
The District is currently at 52 credits with 3 additional pending credits (minimum 52
credits earn a platinum rating) The CMSD Yard is definitely in the gold credit rating as a
minimum. Mr. Fauth reported the District is currently renting the vacant lot to a Mesa
Consolidated Water District (MCWD) contractor as a staging ground to store equipment
while working on a MCWD project for the period February 3, 2009 through June 30, 2009 •
at the rate of $20 /day. NO CHANGE
COSTA MESA SANITARY DISTRICT
t-az MINUTES OF BOARD OF DIRECTORS SEWER SYSTEM COMMITTEE MEETING
a r JUNE 23, 2009
PAGE 7
OTHER
Mr. Fauth brought forward three items:
First Mr. Fauth addressed Addendum #2, a short term lease for the District Yard property
with Mesa Consolidated Water District. Mesa's contractor has removed equipment but
there are still some piles of debris left which the District wants removed.
Mr. Fauth reported four staff members are signed up for the CWEA SARBS meeting July
23, 2009.
Mr. Fauth reviewed the Engineer's report used to provide backup for District charges.
The narrative portion reviews the tonnage trend over the years. The tonnage has been
declining since the District implemented the "Additional Cost Pay As You Go Program ".
The report provides historical data to generate the Engineer's report. Mr. Burns
requested. a basis for increase report. The basis for increase and for no increase, for the
trash rate, have been updated and are available at the front counter if the public wishes
to see it. Mr. McIntyre recommended adding a conclusion in terms of the rate to the
Engineer's report. Mr. Hamers explained the numbers are the proportional justification
for the rates.
SSC MEETING SCHEDULE
Director Monahan asked if the meeting date of Tuesday prior to the Fourth Thursday of
each month allows Staff enough time to prepare reports. Mr. Hamers reported the date
was selected because it is the same week as the Board meeting and most Directors are
available that week. This date also provides Staff enough time to prepare reports for the
meeting. Mr. Fauth added this schedule allows the Board access to the latest
information. The next meeting will be Tuesday, July 21, 2009.
PUBLIC COMMENTS
There were no public comments.
ADJOURNMENT
Director Monahan adjourned the meeting at 11:37 a.m.
0 SECRETARY PRESIDENT
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COSTA MESA SANITARY DISTRICT
MINUTES OF BOARD OF DIRECTORS REGULAR MEETING
JUNE 249 2009
CALL TO ORDER The Board of Directors of the Costa Mesa
Sanitary District met in regular session on
June 24, 2009, at 11:30 a.m. at 628 W.
19th Street, Costa Mesa.
PLEDGE OF ALLEGIANCE
INVOCATION
ROLL CALL DIRECTORS PRESENT:
President Schafer called the meeting to
order at 11:35 a.m.
Director Ferryman led the Pledge of
Allegiance.
Mr. Fauth gave the invocation.
Art Perry, Arlene Schafer, Bob Ooten,
James Ferryman, Gary Monahan
DIRECTORS ABSENT None
STAFF PRESENT: Don McIntyre, Interim District Manager;
Robin B. Harriers, District Engineer; Alan
Burns, Legal Counsel; Tom Fauth,
Assistant Manager; Joan Revak, Board
Secretary/Program Manager /Clerk of the
District; Jacque Rogers, Senior
Consultant for CBIZ; Teresa Gonzalez,
Accountant; Sherry Kallab, Management
Analyst; Janel Jackson, Office Specialist
II; Karl Dulake, Maintenance Supervisor
OTHERS PRESENT: None
CONSENT CALENDAR
Director Perry motioned to approve the Consent Calendar. Director Monahan
. seconded. Motion carried 5 -0.
MINUTES OF COSTA MESA SANITARY DISTRICT JUNE 24, 2009
REGULAR BOARD OF DIRECTORS MEETING PAGE 2
0
INTERIM DISTRICT MANAGER & DISTRICT ENGINEER
PERFORMANCE AND EVALUATION AND CONTRACT MATTERS
CLOSED SESSION TO DISCUSS THE PERSONNEL EVALUATION OF THE INTERIM
DISTRICT MANAGER AND THE DISTRICT ENGINEER PURSUANT TO GOVERNMENT
CODE SECTION 54957
President Schafer adjourned the regular Board meeting to move into Closed Session at
11:37 a.m. Mr. Burns reported the Board of Directors of the Costa Mesa Sanitary
District went into Closed Session to discuss the personnel evaluation of the Interim
District Manager and to discuss the personnel evaluation of the District Engineer:
President Schafer adjourned the Closed Session and reopened the regular meeting at
12:45 p.m. Mr. Burns reported the Board provided additional direction regarding the
personnel evaluation of the Interim District Manager and the District Engineer pursuant
to Government Code 54957.
OPEN SESSION TO RATIFY THE INTERIM DISTRICT MANAGER'S CONTRACT
Director Monahan motioned to ratify the Interim District Manager's Contract. Director
Perry seconded. Motion carried 5 -0.
OPEN SESSION TO DISCUSS RATE RESTRUCTURING FOR ENGINEERING WORK
AND APPROVAL OF THE DISTRICT ENGINEER'S CONTRACT
Director Monahan motioned to approve the rate restructuring for engineering work and
approval of the District Engineer's contract with further definitions of duties to be
provided by the Interim Manager and District Counsel. Vice President Ooten seconded.
Motion carried 5 -0.
Director Perry left the proceedings.
REPORTS
Minute Approval
Minutes of Special Meeting The Minutes of the Special Meeting of May 8, 2009
— May 8, 2009 were approved as distributed.
Minutes of Recycling The Minutes of the Recycling Committee Meeting •
Committee Meeting — May of May 18, 2009 were approved as distributed.
18, 2009
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MINUTES OF COSTA MESA SANITARY DISTRICT JUNE 24, 2009
REGULAR BOARD OF DIRECTORS MEETING PAGE 3
Minutes of Special Meeting The Minutes of the Special Meeting of May 18,
May 18, 2009 2009, were approved as distributed.
Meeting of Sewer System The Minutes of the Sewer System Committee
Committee Meeting — May Meeting of May 19, 2009, were approved as
19, 2009 distributed
Minutes of Investment The Minutes of the Investment Oversight
Oversight Committee Committee Meeting of May 20, 2009, were
Meeting — May 20, 2009 approved as distributed.
Minutes of Regular Meeting The Minutes of the Regular Board Meeting of May
May 20, 2009 20, 2009, were approved as distributed.
Minutes of Special Meeting The Minutes of the Special Meeting of May 28,
May 28, 2009 2009, were approved as distributed.
Minutes of Special Meeting
June 8, 2009 The Minutes of the Special Meeting of June 8,
2009, were approved as distributed.
MANAGER'S REPORTS
Refunds There were no refunds for the month of May 2009.
Occupancy Report and The Trash Occupancy Count documented an
Payment of $196,667.14 to increase of 2 units for the occupancy report for
Costa Mesa Disposal — June solid waste collection as of June 1, 2009. The total
2009 for June is 21,481.
Board directed Staff to prepare a warrant for
$196,667.14 for June 2009 collection based on
occupancy report. Said payment in the amount of
$196,667.14 to Costa Mesa Disposal to be ratified
on the July 2009 warrant register.
Monthly Spill Report to State The Monthly Spill Report to the State Water
Water Resources Control Resources Control Board (SWRCB) for June 2009
Board was accepted as submitted.
Waste Diversion Report The Waste Diversion Report dated June 2009 was
accepted as submitted.
Contract Payment of The contract payment of $168,324.38 to CR
$168,324.38 to CR Transfer Transfer for recycling services and disposal for the
— May 2009 month of May was ratified as submitted.
MINUTES OF COSTA MESA SANITARY DISTRICT JUNE 24, 2009
REGULAR BOARD OF DIRECTORS MEETING PAGE 4
Contract Payment of The contract payment of $9,903.52 to CR Transfer
$9,903.52 to CR Transfer — for recycling services and disposal for Santa Ana
Santa Ana Heights/ Newport Heights /Newport Beach for the month of May was
Beach — May 2009 ratified as submitted.
Ordinance Enforcement The Ordinance Enforcement Officer's Report dated
Officer's Report June 15, 2009 was accepted as submitted.
ENGINEER'S REPORTS
Project Status Report The Project Status Report dated June 2009 was
accepted as submitted.
TREASURER'S REPORTS
Financial Report as of May The Financial Report as of May 31, 2009 was
31, 2009 accepted as submitted.
Treasurer's Report as of The Treasurer's Report as of May 31, 2009 was
May 31, 2009 accepted as submitted.
Warrant Resolution #CMSD Warrant Resolution #CMSD 2009 -12 was
2009 -12 for May 2009 in the approved, authorizing the President and Secretary
amount of $637,636.06 to sign the warrant ratifying the payment of certain
claims and demands, and specifying the funds out
of which the same were paid in the amount of
$637,636.06.
Directors Expenses for the Director Compensation and Expense
Month of May 2009 Reimbursements for the Month of May 2009 were
approved and ratified as follows:
President Schafer: $1,326.00 + $89.66 + $5.50
Vice President Ooten: $1,326.00 + $111.50
Director Perry: $884.00
Director Ferryman: $884.00 + $3.30
Director Monahan: $1,105.00
•
0
END OF CONSENT CALENDAR
•
•
MINUTES OF COSTA MESA SANITARY DISTRICT
REGULAR BOARD OF DIRECTORS MEETING
WRITTEN COMMUNICATIONS
JUNE 24, 2009
PAGE 5
Ms. Revak reported the District received a thank -you letter from Van Laffoon, a Costa
Mesa resident, thanking CMSD regarding the sewer lateral program.
Ms. Revak also reported a thank -you letter was received from the Orange County
Coastkeeper expressing its gratitude regarding Ms. Bjornson's participation in judging
student presentations in the WHALES program at Costa Mesa High School.
PUBLIC COMMENTS
There were no public comments made.
MANAGER'S REPORTS
DISTRICT YARD — 174 W. WILSON STREET — CMSD #187
ESTIMATE OF OVERALL CONSTRUCTION PHASE COSTS
Mr. Fauth reported the estimate of the overall construction phase costs as of June 17,
2009 is $2,361,161.91 with a 2% construction contingency of $41,980.12 totaling
$2,403,142.03.
SELECTION OF CONTRACTOR
The CMSD Yard Selection Committee consists of Vice President Ooten, Director
Ferryman, Mr. McIntyre, Mr. Hamers, Mr. Fauth, Mr. Dulake and periodically RTA as
architectural engineering support.
Vice President Ooten motioned to approve the selection of Howard S. Wright
Constructors, LP to construct the CMSD yard to minimum Gold LEED and potentially
Platinum LEED standards for the negotiated price of $2,099,006 with final contract
language approved by CMSD General Counsel. Director Ferryman seconded. Motion
carried 4 -0.
CONSULTANT CONSTRUCTION PHASE PROPOSALS
Mr. Fauth presented three proposals providing construction phase services during
• construction of the new District Yard facility.. The three proposals are:
1) RTA for Construction Administration
Architectural: $12,000.00
Structural Engineering: $ 5,500.00
M, P & E: $ 1,320.00
MINUTES OF COSTA MESA SANITARY DISTRICT .TUNE 24, 2009
REGULAR BOARD OF DIRECTORS MEETING PAGE 6
with Fee Structure as follows:
Architectural $125.00/Hr.
Structural Engineering $150.00 /Hr.
M, P & E $165.00/Hr
2) Geo -Etka, Inc. for soil engineering services in the estimated amount of
$7,600.00.
3) Robin B. Hamers & Associates, Inc. for contract administration,
engineering, surveying and inspection in the estimated amount of $26,884.00.
Director Monahan motioned to approve the consultant construction phase proposals.
Vice President Ooten seconded. Motion carried 4 -0.
32DAA VEHICLE STORAGE AGREEMENT UPDATE
Mr. Fauth reported on the 32DAA Vehicle Storage Agreement and requested ratification
of the agreement with OCFEA. Director Ferryman motioned for approval of the 32DAA
Vehicle Storage Agreement. Vice President Ooten seconded. Motion carried 4 -0.
GRANT RESEARCH
Ms. Kallab reported on her efforts in obtaining funding for the construction of the new
District yard and determined no federal funds are available.
ORDINANCE ENFORCEMENT OFFICER TRANSITION
Mr. Fauth reported Staff met on June 10, 2009 to establish the next step in the hiring
process for the part -time position of the District's Ordinance Enforcement Officer.
Interim District Manager, Don McIntyre and Staff met with Mr. Roeder to discuss the
details of sharing the joint agency coordinated full -time position with the City of Costa
Mesa. The City proposed providing Code Enforcement Officer services to the District
and the District to take responsibility of sewer lateral issues regarding roots. Mr.
McIntyre will request Mr. Roeder to provide a written proposal to present to the Board
for further discussion and direction.
SEWER SYSTEM COMMITTEE
REPORT ON MEETING HELD ON JUNE 23, 2009
•
Director Monahan reported the Sewer System Committee met on June 23, 2009 and •
discussed several items including the monthly spill statistics, the OCSD offer of Area 7
sewers, Uniform Construction Cost Accounting Act Bidding, and other CMSD projects.
MINUTES OF COSTA MESA SANITARY DISTRICT JUNE 24, 2009
REGULAR BOARD OF DIRECTORS MEETING PAGE 7
• Director Monahan requested Mr. Bums to investigate the issue regarding citations
and/or fees for violators of spills and to model the Santa Ana program.
TRANSFER OF SEWERS FROM OCSD TO CMSD
Director Monahan reported no new information regarding the Transfer of Sewers from
OCSD to CMSD.
PROJECT #186 SEWER LATERAL ASSISTANCE PROGRAM
Vice President Ooten requested clarification regarding Item 117 of the Sewer Lateral
Assistance Program and the payment of $2,384.00. Mr. Hamers explained the property
contains more than one lateral. Mr. Hamers suggested adding a note to say "Case D."
Director Monahan left the proceedings
COUNTY OF ORANGE WASTE DISPOSAL AGREEMENT
Mr. Fauth presented the County of Orange Waste Disposal Agreement in which the
term of the new agreement will be from July 1, 2010 to June 30, 2020 with a rate
increase to $29.95. Mr. Burns presented his executive summary and discussion of the
agreement.
Vice President Ooten motioned for approval of the waste disposal agreements to join all
the other city and county entities in a new agreement. Director Ferryman seconded.
Motion carried 3 -0.
RECYCLING COMMITTEE — THURSDAY, JUNE 25, 2009 — 3:30 P.M., CMSD
BOARDROOM, 628 W. 19TH STREET, COSTA MESA (VICE PRESIDENT OOTEN AND
DIRECTOR MONAHAN)
President Schafer reported the Recycling Committee meeting scheduled for Thursday,
June 25, 2009 will be discussed at July's Board meeting.
ENGINEER'S REPORTS
WASTE DISCHARGE REQUIREMENTS (WDR)
Mr. Hamers reported reserving two months for tours of the ground water replenishment
system for the WDR members and agencies. Mr. Hamers reported WDR will be having
a seminar on interceptor sizing.
�.1
J
MINUTES OF COSTA MESA SANITARY DISTRICT JUNE 24, 2009
REGULAR BOARD OF DIRECTORS MEETING PAGE 8
•
ENGINEERING AND INSPECTION BUDGET BEGINNING JULY 1, 2009
Mr. Hamers recommended the Board weigh the options of updating the sewer atlas in
its current hand drawn form versus the option of adding the updates as part of
converting the atlas to GIS format.
EMERGENCY OR NON -BID SEWER WORK — SANTA ANA PUMP STATION
Mr. Hamers reported on the emergency repair of the Santa Ana Pumping Station which
occurred on June 8, 2009 and recommended the Board of Directors ratify the actions
taken by the District Engineer by a 4/5 vote.
As all five Directors were not present and approval requires a 4/5 vote, the Emergency
or Non -Bid Sewer Work for the Santa Ana Pump Station will be continued to the next
regular Board of Directors meeting..
TREASURER'S REPORTS
Ms. Rogers reported no new information regarding Treasurer's Reports. 0
ATTORNEY'S REPORT
CLAIM BY BACK BAY CENTER, LTD. FOR PROPERTY AT 2651 -2675 IRVINE
AVENUE (CMSD PROJECT #168 — IRVINE PUMP STATION RELOCATION)
Mr. Burns recited a memo received from John Roddy regarding the claim by Back Bay
Center, Ltd. which gave a brief update regarding the case and their plan moving
forward.
NMUSD USE OF CMSD SEWER EASEMENT
Mr. Burns reported on the NMUSD Use of CMSD Sewer Easement and requested
approval of the License and Indemnification Agreement. Mr. Fauth reported the
Agreement is on hold at the moment.
Vice President Ooten motioned for approval of the License and Indemnification
Agreement if required. Director Ferryman seconded. Motion carried 3 -0.
PROPOSITION 218: NOTICE TO TENANTS OF IMPOSITION OF PROPERTY- RELATED
FEE 0
Mr. Burns investigated the issue regarding Notice to Tenants of Imposition of
Property - Related Fee and provided the law governing Proposition 218. Mr. Burns
reported on the District's position in imposing the property- related fee to the owners.
r�
LJ
MINUTES OF COSTA MESA SANITARY DISTRICT JUNE 24, 2009
REGULAR BOARD OF DIRECTORS MEETING PAGE 9
REVIEW OF LOCAL MEETINGS ALLOWED FOR DIRECTOR COMPENSATION
Mr. Burns reported the Ordinance regarding Local Meetings Allowed for Director
Compensation will be presented at the July Board meeting.
RESOLUTION NO. 2009 -766 DECLARING THAT VOLUNTEERS PERFORMING
SERVICE FOR THE DISTRICT WITHOUT PAY ARE HEREBY DEEMED TO BE
EMPLOYEES FOR THE PURPOSE OF THE WORKERS' COMPENSATION LAW
Mr. Burns introduced RESOLUTION NO. 2009 -766, A RESOLUTION OF THE BOARD
OF DIRECTORS OF THE COSTA MESA SANITARY DISTRICT, DECLARING THAT
VOLUNTEERS PERFORMING SERVICES FOR THE DISTRICT WITHOUT PAY ARE
HEREBY DEEMED TO BE EMPLOYEES FOR THE PURPOSES OF THE WORKERS'
COMPENSATION LAW.
Director Ferryman motioned to approve Resolution No. 2009 -766 that volunteers shall
be deemed to be "employees" of the Costa Mesa Sanitary District for the purposes of
the workers' compensation laws; and that no other benefits are intended by such action
and such volunteers shall not be entitled to any other fringe benefit provided to District
employees. Vice President Ooten seconded. Motion carried 3 -0.
Mr. Fauth inquired as to any costs associated with the position of volunteers. Mr. Burns
stated the workers' compensation carrier should be advised of any volunteers the
District employees. Mr. Fauth requested Ms. Gonzalez to investigate the matter.
FOG AGREEMENT WITH ENVIRONMENTAL ENGINEERING & CONTRACTING. INC.
Mr. Bums introduced the AGREEMENT FOR CONSULTANT SERVICES CALIFORNIA
STATE WIDE GENERAL WASTE DISCHARGE REQUIREMENTS (GWDR) FATS,
OILS AND GREASE (FOG) CONTROL PROGRAM PHASE IV - CONTINUED - COSTA
MESA SANITARY DISTRICT PROJECT NO. 180 and requested approval of the
Agreement.
Director Ferryman motioned to approve the FOG Agreement with Environmental
Engineering & Contracting, Inc. Vice President Ooten seconded. Motion carried 3 -0.
TECHNOLOGY RESEARCH CENTER — MIS MAINTENANCE AGREEMENT
Mr. Burns introduced the AGREEMENT FOR COSTA MESA SANITARY DISTRICT
INFORMATION TECHNOLOGY SYSTEM MAINTENANCE and requested approval of
the Agreement.
Vice President Ooten motioned to approve the Technology Research Center - MIS
Maintenance Agreement subject to District Counsel's review. Director Ferryman
seconded. Motion carried 3 -0.
MINUTES OF COSTA MESA SANITARY DISTRICT .TUNE 24, 2009
REGULAR BOARD OF DIRECTORS MEETING PAGE 10
•
LOCAL MEETINGS (INCLUDES REPORTS BY ALL DIRECTORS
REPRESENTATING CMSD)
ORANGE COUNTY SANITATION DISTRICT (OCSD) (DIRECTOR FERRYMAN)
Director Ferryman reported attending the Orange County Sanitation District meeting on
June 23, 2009 and reported nothing of significance to the CMSD was discussed.
SANTA ANA RIVER FLOOD PROTECTION AGENCY (SARFPA) (DIRECTOR PERRY)
Director Perry submitted the agenda and meeting minutes.
INDEPENDENT SPECIAL DISTRICTS OF ORANGE COUNTY (ISDOC) (PRESIDENT
SCHAFER)
President Schafer was unable to attend the meeting due to attending Florida's Special
Districts Conference.
LOCAL AGENCY FORMATION COMMISSION (LAFCO) (PRESIDENT SCHAFER)
i
President Schafer was unable to attend the meeting due to being on vacation.
CALIFORNIA SPECIAL DISTRICTS ASSOCIATION (CSDA) (PRESIDENT SCHAFER)
President Schafer reported she participated in the CSDA meeting by conference call.
CSDA MEMBERSHIP DUES FREEZE
President Schafer reported a motion was made during the meeting in favor of a freeze
on membership dues for CSDA. There will be no increase in 2010 membership dues
due to current economic times. President Schafer reported due to CSDA's calendar
fiscal year, the annual dues renewal billing will take place in November.
CALIFORNIA ASSOCIATION OF SANITATION AGENCIES (CASA)
Ms. Revak reported approval for directors and staff to attend the upcoming CASA and
CSDA conferences in August and September, respectively, will be on the July 23, 2009
Board meeting agenda.
OTHER MEETINGS QUALIFYING FOR REIMBURSEMENT UNDER CMSD ORDINANCE
N. 55, OPERATIONS CODE SECTION 3.01.030 •
Vice President Ooten attended the Independent Management Commission meeting and
reported on the tonnage and landfill fees which were down 25 percent from last year.
Vice President Ooten reported on how the Independent Management Commission will
•
MINUTES OF COSTA MESA SANITARY DISTRICT JUNE 24, 2009
REGULAR BOARD OF DIRECTORS MEETING PAGE 11
be utilizing recycling money and put together a recycling education program at the
Discovery Science Center to educate a large audience of children regarding recycling.
Vice President Ooten also attended the Water Summit held at Disneyland Hotel and
reported many speeches were held regarding the dire problems associated with water
conservation and lack thereof.
CHAMBER OF COMMERCE
President Schafer did not attend the meeting.
OCCOG
President Schafer did not attend the meeting.
WACO
President Schafer did not attend the meeting.
OLD BUSINESS
There was no old business discussed.
NEW BUSINESS
SDRMA PROPERTY & LIABILITY RENEWAL INVOICE IN THE AMOUNT OF
$63,275.57
Mr. Burns reported receiving an e-mail from Ms. Kallab indicating SDRMA represented
to her that the District has inverse condemnation coverage as part of the invoice and
investigations are still on- going.
Director Ferryman inquired as to comparisons of the program rates. Ms. Gonzalez
reported the Board does receive a 15 percent rate discount for the 2009 -2010 program
year in both property/liability and workers' compensation programs.
Director Ferryman motioned to approve payment of the SDRMA Property & Liability
Renewal Invoice in the amount of $63,275.57. Vice President Ooten seconded taking
into account Director Ferryman's concerns and request in making a comparison this
fiscal year before the next budget regarding the rates. Motion carried 3 -0.
Mr. Hamers pointed out the District earned 11 out of 15 credits available that contribute
to holding down the rate charged to the CMSD.
MINUTES OF COSTA MESA SANITARY DISTRICT JUNE 24, 2009
REGULAR BOARD OF DIRECTORS MEETING PAGE 12
•
ORAL COMMUNICATIONS AND DIRECTOR COMMENTS
With regard to the Public Hearing on trash and sewer rates on July 30, 2009, Vice
President Ooten suggested as opposed to Mr. Fauth reading the process twice to
possibly do it under title only. Mr. Burns responded that it's done by script to ensure
proper procedures are followed in the presence of public attendance. Mr. Burns
suggested possibly cutting down the script and he will address that before the July 30,
2009 hearing.
President Schafer reported Mr. McIntyre will determine the date of the closed session to
be July 6th, 9th or 13th. President Schafer reported the regular Board meeting will be
held on July 23, 2009; and the Rate Hearing will be held on July 30, 2009 at 6:00 p.m.
Mr. Fauth distributed handouts regarding the basis for increase in the 2009 -2010 yearly
sewer charges and the basis for no increase in trash collection charges.
ADJOURNMENT
President Schafer adjourned the Regular Meeting at 2:12 p.m.
SECRETARY
PRESIDENT
•
•
•
•
COSTA MESA SANITARY DISTRICT
MINUTES OF RECYCLING COMMITTEE MEETING
June 25, 2009
The Costa Mesa Sanitary District Recycling Committee met at 12:00 p.m. at 628 W.
19th Street, Costa Mesa.
Directors Present: Robert Ooten and Arlene Schafer
Staff Present: Rob Hamers, Tom Fauth, Joan Revak, Sherry Kallab,
Teresa Gonzalez, Denise Gilbert
Others Present: Trisha Throop, Community Relations Recycling Coordinator
CR &R
Director Ooten called the meeting to order at 12:00 p.m.
I. Recycling Committee Goals for 2009 -2010
Staff reviewed the Recycling Committee Goals for 2009 -2010 with recommended
changes including updating the status of tours conducted by the CMSD.
II. Viewing of CMSD DVD
The Committee viewed the CMSD DVD and considered editing modifications.
1111. Orange County Waste and Recycling Sub - Regional Meetings and Grant
Program
The quarterly OC Waste & Recycling Quarterly Grant Status Report was presented. Funds
expended through March 31, 2009 are $11,337.02 (28.3% of $40,000.00). The District is
awaiting reimbursement from the City of Costa Mesa in order for the District to continue
with the project. Part 2A is the submittal for the next round of funds that has not been
released. As a lead agency, the District requested $143,000 in grant money. The
schedule has been pushed out and the Agency is supposed to be negotiating with award of
the grants in the third week in July.
IV. CR &R Report on Other Agencies Recycling Programs
Trisha Throop of CR &R reported on a food waste test program in seven South County
cities to determine how much food waste at restaurants can be kept out of the landfill.
Instead of burying the waste at Prima Deshecha, the trash hauler would truck it to a facility
that can turn it into compost.
Protecting our community's heafth 6y providing solid waste and sewer coflection sem*xs.
www.crosdca.Aov
Costa Mesa Sanitary District
l £ Minutes of Recycling Committee Meeting
June 25, 2009
Page 2
The South County cities served by trash hauler CR &R are applying for a grant and include
Aliso Viejo, Dana Point, Laguna Hills, Laguna Niguel, Rancho Santa Margarita, San
Clemente and San Juan Capistrano.
Individual food establishments make their own rules on food recycling.
According to Ms. Throop the hot topic is food waste recycling. A pilot program will take
place at the Laguna Hills mall on July 1, 2009. The program is addressing preparation of
food from the kitchens of the food court restaurants. The restaurants will be given a "slim
jim" container for their prep and kitchen areas and sixty- gallon containers will be provided
for collection of food waste. There are about 15 restaurants in the mall and this mandatory
program is the first of its kind in Orange County. Composting bags will be provided to the
restaurants. The first day of service will be July 1, 2009. CR &R is footing the bill for the
twelve -month pilot program.
V. Disposal of Residential Grease in CMSD Trash Collection Program
An update from Mr. Fauth on the disposal of residential grease at the Orange Coast
College Recycling Center was provided.
VI. Composting Workshop at San Juan Capistrano — May 21, 2009 0
Staff reported on a composting workshop at San Juan Capistrano on May 21, 2009
attended by six members of District Staff. It was an excellent presentation with information
on the benefits of compost, ensuring compost quality, implementing best management
practices, developing model ordinances and purchasing policies for compost use. The
presenters were excellent and included university professionals, researchers, soil
scientists, compost industry professionals and others with extensive compost experience.
VII. Presentations
"Career Day 2009" at Estancia High School was attended by Denise Gilbert and Debbie
Bjornson. Career Day invites area government agencies and corporations to acquaint
students with professions for prospective employment and education. Approximately 15
corporate and government agencies were represented at the event.
VIII. Tours
A. College Park Elementary School Tour of MRF and Landfill — Friday, June 12, 2009
Staff reported on a trip to the MRF, CR &R Recycling Center and Frank R.
Bowerman Landfill with fourth and fifth grade students from College Park
Elementary School. The students displayed a good understanding of the process of
recycling from their containers at home to the landfill.
•
Protecting our community's health by praviding solid waste and sewer coffection services.
wwrv.crosdca.Aou
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Costa Mesa Sanitary District
u - Minutes of Recycling Committee Meeting
• ,:
June 25, 2009
Page 3
B. Special Education Class (Costa Mesa High School Annex) Tour of Landfill —
Wednesday, June 17, 2009
Ms. Gilbert accompanied six students, five assistants and one teacher from the Costa
Mesa High School Special Education Annex to the Frank R. Bowerman Landfill on June
17, 2009. The students were excited to see the process first hand as they had
completed their studies on material recovery facilities, recycling centers and landfills.
IX. Newport -Mesa Unified School District Elementary Science Advisory Committee
Ms. Gilbert represented the District at the Newport-Mesa Unified School District's
(NMUSD) quarterly Elementary Science Advisory Committee (ESAC). Discussion at these
meetings include classroom science curriculum, material support, professional
development and administrative /community support. The topic for this quarterly meeting
was "Where Does Science Need to go ?"
X. CMSD Signage at Estancia and Costa Mesa High Schools
Ms. Gilbert reported Staff will be in contact with Estancia and Costa Mesa High School with
regard to signage promoting CMSD programs. Grant funds in the amount of $500 for each
• school are available to pay for the signage.
XI. Signs for Orange Coast College Recycling Center
•
An example of signage to be placed at Orange Coast College was presented. The signs
promote recycling of e- waste, fluorescent bulbs & tubes, batteries, aluminum cans, paper
and plastic.
XII. Large Item Collection Program
Ms. Revak reported the 2009 Large Item Collection program will run from June 22 through
August 22, 2009 and presented a door hanger that is placed at each residence two weeks
prior to the collection date.
XIII. Public Comments
There was no public present at the meeting.
Director Ooten adjourned the meeting at 1:05 p.m.
Secretary
President
Protecting our community's health by providing solid waste and sewer collection sen*es.
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COSTA MESA SAN,
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... an Independent Specia(Distriet
Memorandum
To:
Board of Directors
From:
Debbie Bjornson
Date:
July 1, 2009
Subject:
REFUND REQUEST FOR BOARD APPROVAL
There are no refund requests for the month of June 2009.
•
Debbie Bjornson
Permit Processing Specialist
Protecting our community's health by providing solid waste and sewer cofiection services
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July 1, 2009
Board of' Directors
Costa Mesa Sanitary District
628 W. 19"' Street
Costa Mesa, CA 92627 -2716
SUBJECT: TRASH OCCUPANCY COUNT
Dear Board of Directors:
There has been an increase of 1 unit for the occupancy report for
solid waste collection as of July 1, 2009, therefore, the total
occupancy count for July is 21,482
Staff recommends the following:
1. The Board of Directors accepts the occupancy count as presented
using 21,482 as the correct number of units.
2. The Board of Directors directs staff to prepare a warrant to Costa Mesa
Disposal for ,July collection based on this occupancy report so
long as the contractor fulfills the obligations of the agreement. Said
payment in the amount of $196,676.30 to be ratified on the August 2009
warrant list.
Sincerely,
Thomas A. Fauth
Assistant Manap -cr
cc: Costa Mesa Disposal
Debbie Bjornson
Permit Processing Specialist
PYE11F_Ct.?F1, Cd{Y' coYVftMI.I.F1ihYs 6i altY 1)�? piavi6jnr 5oili) nwte 0116 SgllIeY collection sei2 °Ices.
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OCCUPAO CHANGES ,
June, 2009
EXISTING
A.P.N. No. ADDRESS STATUS CHANGE NEEDED CHANGED OCCUPANCY
439- 451 -04 306 Salt Pond new service I unit using curbside June, 2(X)9
'1'utal for June 2009
WDR F&ed Spill Data OCCURRENCE ROORT SUMMARY 04/2009
12/30/2008
Date
Sanitary Sewer Overflow Occurrence Report Summary, CY2008
SSO EVENT ID
Private District Est Total Spill Completely
Event Line Line # Gallons Contained ?
Uncontained
Est # Private
Gallons Spilled
Uncontained
Est # Public
Gallons Spilled
into Storm drain
into Storm drain
1/2/2008
PRIVATE Pump Station Failure,151 Kalmus Dr, Copper Tree Bus Park;
80025
2,000
N
1600
1/20/2008
Sea Bluff PS Air Bubbler Failure; 30 Sea Terrace Lane;
80575
113
N
113
1/28/2008
Roots Blocked Main Line CCM Cleaned Site 1939 Sanderlin Ctr
81341
20
Y
2/7/2008
FOG Blocked Main Line Siphon on Paulanno, 3012 -3036 Enterprise;
81171
55
N
5
2/26/2008
Debris & Roots Blocked Main Line, 2040 President Place;
81613
450
Y
3/18/2008
Grease blocked PRIVATE Lateral - Yardhouse - 1875A Newport Blvd
82152
2,100
N
1800
3/18/2008
Roots /Debris Blocked PRIVATE Lateral 700 W 16th St
82153
37
N
37
4/312008
President PS -SCE Transformer, 2034 President PI, PS MH to Park
82546
360
Y
5/5/2008
PRIVATE Above Ground Clean Out Broken - AMTEK 960 W 16th St
83276
20
N
20
7/25/2008
Roots Blocked PRIVATE Lateral - Uncapped CO - 674 Park Drive
85433
20
N
10
7/26/2008
Grease /Debris Blocked PRIVATE Lateral 3400 Ave of Arts-Heritage
85463
100
N
10
8/22/2008
PRIVATE Pump Station Failure , 151 Kalmus Dr, Copper Tree Bus Park; Repeat;
86141
85
Y
9/4/2008
Roots/Debris - PRIVATE SSO - Uncapped CO - 1010 Valencia St
86477
1,050
N
52
10/24/2008
FOG & Rock Debris in Private Lateral - The Camp 2937 Bristol St
87699
1,275
N
75
12/23/2008
FOG Blocked Main Line Drop Manhole 2752 San Juan Lane
89101
30
Y
12/26/2008
FOG Blocked Lateral Line - May Gardens - 1400 Bristol St Repeat;
89158
690
Y
12/30/2008
Unknown Debris Blocked Main Line - 1895 Swan Circle
89253
10
Y
KEY:
GREASE
6
4
2
ROOTS
5
3
2
PUMP STN
2
2
OTHER
4
3
1
TOTALS
17
10
7
Total #Gallons
8,4151
4,693
3,604
118
Percenta es
1 100,00%
1 55.77%
42.83%
1.40
7/11/2009
Sanitary Sewer Overflow Occurrence Report Summary, CY2009
SSO EVENT ID
Private District Est Total Spill Completely
Event Line Line # Gallons Contained ?
Uncontained
Est If Private
Gallons Spilled
Uncontained
Est # Public
Gallons Spilled
Date
into Storm drain
into Storm drain
1/11/2009
Irvine PS Failure /SW - SCADAlarm Did Not Call - 2149 Anniversary Lane;
90244
100
N
100
1/16/2009
FOG Debris Blocked Main - Increased Hots of -1 /mo; Bristol St & 55 Freeway;
90383
86
N
86
1/26/2009
FOG Blocked Main Line near 2831 Bristol St; Italian Restaurant Upstream,
90785
10
Y
1/29/2009
Irvine PS Failure /SW - SCADAlarm Did Not Call - 2149 Anniversary Lane;
90922
50
Y
1/30/2009
PRIVATE Septic Tank Failed -Moon River Massage Parlor -2138 Newport Blvd;
90919
20
Y
3/31/2009
PRIVATE CO - Chicken Koop Restaurant - Sal: 9/645 -6086 - 432 Hamilton St;
92681
90
Y
4/21/2009
FOG blocked PRIVATE Lateral - Clean Out - FSE Strip Mall - 570 W Wilson St;
93618
10
Y
4/21/2009
Diaper & Debris blocked PRIVATE lateral - 327 West Wilson St;
93619
510
N
510
7/11/2009
Paper Products blocked PRIVATE lateral - 3190 Harbor Blvd - Chevron Station
94946
300
N
20
KEY:
GREASE
3
1
2
ROOTS
1
1
PUMP STN
2
2
OTHER
3
3
TOTALS
9
5
4
Total # Gallons
1,1761
460
1
186
Percenta es
100.00%
1 39.12%
1 45.07%
15.82%
X:\CMSD Doc uments \Priorities \Priorities - Occurrences 7 -11 -09 CMSD Staff: 949- 645 -8400 1 of 1
•
•
CR Transfer
To: Joan Revak
From: CR Transfer Inc.
Jurisdiction: Costa Mesa Sanitary District (9)
Month/Year: Jun -09
Recycling Report
"' Note: This material includes food / small particulate
and inert material.
Total Tonnage 3214.41
Recycled Tonnage 1620.53
Landfill Tonnage 1593.88
County &
Newport Bch Total
205.66 3420.07
104.51 1725.04
101.15 1695.03
Rec cle
Tons
Commodity
Percentage
Recycled
Newspaper
7.88%
253.3
Cardboard
6.42%
206.27
Mixed Paper
5.13%
164.79
Glass
2.80%
89.99
PET
0.59%
18.89
HDPE
0.45%
14.44
Aluminum Cans
0.33%
10.74
Non - Ferrous Metal
0.44%
14.07
Tin /Metal
0.65%
20.74
Greenwaste
9.78%
314.4
Organic/ Fines
12.67%
407.36
Wood
1.41%
45.18
Concrete /Asphalt
1.88%
60.36
Drywall
0.00%
0
Totals
50.41%
1620.53
"' Note: This material includes food / small particulate
and inert material.
Total Tonnage 3214.41
Recycled Tonnage 1620.53
Landfill Tonnage 1593.88
County &
Newport Bch Total
205.66 3420.07
104.51 1725.04
101.15 1695.03
CR Transfer
To: Joan Revak
From: CR Transfer Inc.
Jurisdiction: Costa Mesa Sanitary District Santa Ana Heights (11)
Month/Year: Jun -09
Recycling Report
'* Note: This material includes food / small particulate
and inert material.
Total Tonnage 205.66
Recycled Tonnage 104.51
Landfill Tonnage 101.15
•
•
Rec cle
Tons
Commodity
Percentage
Recycled
Newspaper
10.19%
20.95
Cardboard
6.65%
13.69
Mixed Paper
7.63%
15.69
Glass
3.30%
6.78
PET
0.78%
1.6
HDPE
0.44%
0.91
Aluminum Cans
0.51%
1.04
Non - Ferrous Metal
0.27%
0.56
Tin /Metal
0.96%
1.98
Greenwaste
1.30%
2.67
Or anic / Fines
11.67%
23.99
Wood
5.17%
10.64
Concrete/Asphalt
1.95%
4.01
Drywall
0.00%
0
Totals
50.81%1
104.51
'* Note: This material includes food / small particulate
and inert material.
Total Tonnage 205.66
Recycled Tonnage 104.51
Landfill Tonnage 101.15
•
•
0 0 9,- ,
City 3.813.49 3,341.31 3,458.31 3,369.18 2,920.85 3,258.46 3.103.26 2,626.28 3,251.11 3,188.65 3223.37 3,214.41
County 219.51 133.72 160.16 194.57 167.72 193.68 156.02 146.33 169.10 203.31 189.65 205.66
Recycled Tonnage 1 1 /' 20,632.30
1.922.56 1,684.51 1.743.50 1.698.57 1.472.52 1.64275 1.564.51 1.324.02 1,639.04 1,607.55 1.625.06 1.620.53
111.56 67.95 81.39 98.85 8524 98.44 79.25 74.35 85.93 103.32 96.39 104.51
City 1,890.93 1.656.80 1,714.81 1,67061 1.448.33 1.615.71 1,538.75 1,302.26 1,612.07 1,581.09 1, 598.31 1,593.88
County 107.95 65.77 78.77 95.72 82.48 95.24 76.77 71.98 83.17 99.99 93.26 101.15
Recycled % 50.44 50.43 04 144 50.44 50.44 1 1A4 50A3 50.44 i 0.4 14
'A composite recycling percentage for
City & County based on new characterization
studies completed by CRT.
Waste Diversion FY- 08 /09 /jr
07/15/09
0 1* *1''
City 3,103.26 2,626.28 3,251.11 3,188.64 3,223.37 3,214.41
County 156.02 146.33 169.10 203.31 189.65 205.66
City
1,564.51
1,324.02
1,639.04
1,607.55
1,625.06
1,620.53
County
79.25
74.35
85.93
103.32
96.39
104.51
Landfilled Tonnage
1,615.52
1,374.24
1,695.24
1'
1,691.57
1,695.03 8,057.65
City
1.538.75
1,302.26
1,612.07
1,581.09
1,598.31
1,593.88
County
76.77
71.98
83.17
99.99
93.26
101.15
*A composite recycling percentage for
City & County based on new characterization
studies completed by CRT.
Waste Diversion 2009 /jr
07/15/09
INVOICE
.l
ION
INCORPOR4TED
0 09 100140333
BILL TO:
COSTA MESA SANI DIST AREA 9
628 W 19TH ST
COSTA MESA CA 92627
MAIL PAYMENT TO:
CR TRANSFER, INC.
P. O. BOX 125
STANTON, CA 90680 -0125
TERMS: NET 10 DAYS
TO PAY BY CREDIT
CARD, PLEASE FILL
IN INFORMATION ON BACK
OF REMITTANCE
INVOICE #: INVOICE DATE:
14033 7/01/09
COSTA MESA SANI DIST AREA 9
P.O. BOX 1200
COSTA MESA CA 92627
CUSTOMER #:
09- 9 2
PREVIOUS AMOUNT DUE PAYMENTS CURRENT CHARGES TOTAL DUE
168,324.3 168,324.38 171,917.11 F171,917.11
Please detach here and return with.v ur .payment CHECK #
-------------------------- - - - - -- —
CR TRANSFER, INC.
r�
•
•��
•
• TAL
6/01/09
RESIDENTIAL WASTE
17
160.03
52.220
8,356.77
6/02/09
RESIDENTIAL WASTE
17
133.27
52.220
6,959.36
6/03/09
RESIDENTIAL WASTE
14
126.35
52.220
6,598.00
6/04/09
RESIDENTIAL WASTE
16
168.45
52.220
8,796.46
6/04/09
ADJ TKT #42432
23.42
52.220
1,222.99-
6/05/09
RESIDENTIAL WASTE
14
128.71
52.220
6,721.24
08/09
09/09
RESIDENTIAL WASTE
RESIDENTIAL WASTE��3
'g- 18 >
11�4�5Y63rr
�y -}177 67
52 220
X52 220
9,277.93
1 :r7, 604.80
/10/09
RESIDENTIAL WASTE
14 �'�
�'l'59435f2:220
x,138 X52
�x B
52F220
".7, 233 .51
6/11/09
RESIDENTIAL WASTE AN
r'15
8,325.43
6/12/09
RESIDENTIAL WASTE
14
143.95
52.220
7,517.07
6/15/09
RESIDENTIAL WASTEt
18
172. l8o
52.220
8,991.24
6/16/09
RE'SIDENTIALWASTE
17
14.6.06
52.220
7,627.25
6/17/09
RESIDENTIJArL WASTE
14
.,133.,65
52.2210
6, 979.20
6/18/09
`R'ESIDEN�I 1.; WASTE
I,,
1576;,6,
52.220
8,230.39
6/19/09
RESIDENTIAL WASN,
i5.
137.62
52.220'
7,186.52
6/22/09
.°
RESIDENTIAL WASTE-
18
167.99'
8,772.44
6/23/09
RESIDENTIAL WASTE
17
141.27
52.220
7,377.12
6/24/09
RESIDENTIAL WASTE
14
13G.02oe
52.220
7,102.96
6/25/09
COMMERCIAL WASTE;,
b 13:
15 4
51 060
789.39
6/25/09
RESIDENTIAL i
15
1586 97
2,20
8 301.41
,
6/25/09
ADJUST COMM.WASTE 6/25/09`
15 46
5'1 0;60
789.39-
6/26/09
RESIDENTIAL VASTE'�
'14 3:143'83
52.'220
7,510.80
6/29/09
RESIDENTIAL WASTE
18
182.61
52.220
9,535.89
6/30/09
RESIDENTIAL WASTE
17
155.77
52.220
8,134.31
IF YOU HAVE ANY QUESTIONS REGARDING ANY PART OF THIS INVOICE, PLEASE CALL
P"OUS AMOUNT DUE PAYMENTS CURRENT CHARGES TOTAL DUE
CUSTOMER #: INVOICE #
OVERDUE AMOUNTS SUBJECT TO FINANCE CHARGE
(714) 826 -9049,
INVOICE TOTAL
(Cont.)
6) Primed m Recycled Pape
'we
RAN FAR
100140333
BILL TO:
INVOICE
RIECEIVEID
JUL 0 4 tii09
COSTS MESA SAUMI 9S1RIC1
(Cont.)
COSTA MESA SANI DIST AREA 9
628 W 19TH ST
COSTA MESA CA 92627
MAIL PAYMENT TO:
CR TRANSFER, INC.
P. O. BOX 125
STANTON, CA 90680 -0125
TERMS: NET 10 DAYS
TO PAY BY CREDIT 11' I is
CARD, PLEASE FILL �
IN INFORMATION ON BACK
OF REMITTANCE
INVOICE #: INVOICE DATE:
14033 7/01/09
COSTA MESA SANI DIST AREA 9
P.O. BOX 1200
COSTA MESA CA 92627
CUSTOMER #:
09- 9 2
PREVIOUS AMOUNT DUE PAYMENTS CURRENT CHARGES TOTAL DUE
168,324.38 168,324.38 [171,917.11 171,917.11
a`oss-ms--s----s---v Pleasedetachhereandreturnwith�our�aYment - _--- _- __ -_is CHECK# __me
CR TRANSFER, INC.
DATE
DESCRIPTION
LOADS
•
TOTAL
348
3292.17
171,917.11-
IF YOU HAVE ANY QUESTIONS REGARDING ANY PART OF THIS INVOICE, PLEASE CALL
PREVIOUS AMOUNT DUE PAYMENTS CURRENT CHARGES TOTAL DUE
168 324.38 168 324.38 171 917.11 r 1�1, 917 . 11
CUSTOMER #: 0 9- 9 2 INVOICE # 14033
P.O. BOX 1200
OVERDUE AMOUNTS SUBJECT TO FINANCE CHARGE
('/14) 826 -yU4y
INVOICE TOT
171917.11
MPrimed on Recycled P;—
A
DESCRIPTION
LOADS
O
TOTAL
INVOICE
MRITR NSF RT
1
8.63
52.220
P. O. BOX 125
R,NCORPORATED
o d
o
STANTON, CA 90680 -0125
52.220
1,947.28
6/09/09
TERMS: NET 10 DAYS
09
7.97—
500140344 RECIEIV{ED
ARD,PLEASEFIL M�
CARD, PLEASE FILL
6/10/09
RESIDENTIAL WASTE
4
IN INFORMATION ON BACK
52.220
2,201.07
JUL0 9 2009
OF REMITTANCE
1
8.701-1
INVOICE #:
INVOICE DATE:
6/17/09
RESIDENTIAL WASTE
CDSTA MESA SANITARY DISTRICT 14034
7/01/09
52.220
BILL TO:
COSTA MESA
SANI DIST —SA HGT
1
COSTA MESA
SANI DIST —SA HGT P.O. BOX 1200
487.73
628 W 19TH
ST COSTA MESA
CA 92627
8
COSTA MESA
CA 92627
` CUSTOMER #:
RESIDENTIAL WASTE ;t �' 5fiyx' °:;
1��8�
X75
09— 11 8
PREVIOUS AMOUNT DUE PAYMENTS CURRENT CHARGES TOTAL DUE
9,903.52 9,903.52 10,739.5 1 10,739.55
Please detach here and return Lthj jur oajn ern1 CHECK #
-- — — — — — — — — — — — — — — — — — — — — — — — — — — — — --------------..---------
CR TRANSFER, INC.
DATE
DESCRIPTION
LOADS
•
TOTAL
6/02/09
RESIDENTIAL WASTE
1
8.63
52.220
450.66
6/03/09
RESIDENTIAL WASTE
4
37.29
52.220
1,947.28
6/09/09
RESIDENTIAL WASTE
1
7.97—
52.220
416.19
6/10/09
RESIDENTIAL WASTE
4
42.15
52.220
2,201.07
6/16/09
RESIDENTIAL WASTE
1
8.701-1
52.220
454.31
6/17/09
RESIDENTIAL WASTE
4
41.02,
52.220
2,142.06
23/09
RESIDENTIAL WASTE ..g u�
1
.52 X220
487.73
24/09
RESIDENTIAL WASTE ref °� `¢a{
r
4f411sr
8
k
��� s�5s2�220�
2 183 . 32
x: ,
6/30/09
RESIDENTIAL WASTE ;t �' 5fiyx' °:;
1��8�
X75
5�2 2420.
456.93
- n
f.5,
TOTATS
21
205.66
I 739.55
IF YOU HAVE ANY QUESTIONS REGARDING ANY PART OF THIS INVOICE, PLEASE CALL
P OUS AMOUNT DUE PAYMENTS CURRENT CHARGES TOTAL DUE
3= F 10 739.55 � F 10, 7'�g - 55
CUSTOMER #:0 9 — 11 8 INVOICE # 14 034
P.O. BOX 1200
OVERDUE AMOUNTS SUBJECT TO FINANCE CHARGE
(714) 826 -904
INVOICE TOTAL
10739.55
® Printed .n R,eyded Papa
0 TO: Costa Mesa Sanitary District st ict Board of Directors
FROM: Ron Shef, Ordinance Enforcement Officer
DATE: July 14, 2009
SUBJECT: ORDINANCE ENFORCEMENT SUMMARY REPORT
This report is for the monthly period of June 2009. Collection schedule
remained normal this month with no holiday causing interruption.
Applicant interviews and evaluations continued the. first week for a replacement
Ordinance Enforcement Officer and this process was put on hold during the
second week following discussions with City of Costa Mesa.
Due to a program of CPR training for District staff, the Ordinance Enforcement
Officer was requested to fill in for staff with phones and walk -ins for that
morning. This was completed without any problems or occurrences.
The large item summer collection program started mid month. Routes and
schedules were requested from CR &R. These were submitted to staff late in
the month. Two routes were deleted and added to remaining routes but
confusion remains with District area coverage. Clarification is being attempted
with contractor. It should also be noted that containers with graffiti and missing
lids are still not being addressed.
��. COSTA MEsASANiTA-WYDisqRicT
�`di M
PROJECT STATUS REPORT
July 2009
Proiect 1112100 -101 West Side Pumping Station Abandonment
Directors Ferryman and Ooten along with Manager /District Engineer Rob Hamers,
Assistant Manager Tom Fauth and Inspector Paul Guzman met with OCSD General
Manager Jim Ruth and executive engineering staff on March 29, 2007 to discuss
OCSD's participation in the project. It was agreed that the two agencies would work
together to determine an approximate project cost for a regional facility and then meet
again to discuss the feasibility. The cost estimate has been prepared and is being
considered by both agencies. The CMSD updated its costs of the local sewer lines
and confirmed the ability to fund the projects. A letter was sent to OCSD requesting
the regional facility become a formal OCSD project and the letter was favorably
received. The project appears in OCSD's planning documents.
Proiect 1112100 -129 Bristol Street Sewer
The County of Orange plans on widening Irvine Avenue from Bristol Street to
University Drive, which will cause relocation of the CMSD Irvine Pumping Station. The
District can upgrade the station to a level able to serve the redevelopment of the area.
The upgrade alleviates the need for the Bristol Street Pump Station and the project
can be reduced to construction of a new gravity sewer only. These findings were
submitted to the Orange County Development Agency (OCDA) and as requested the
Sanitary District prepared a new three party agreement reflecting these findings. The
Sanitary District, the City of Newport Beach, and OCDA sign the agreement. Bid
opening is July 16, 2009 and the results are on the regular meeting agenda for
consideration.
Proiect 1112100 -159 Televising Sewer Lines
Areas are televised as needed, particularly for the fats, oils, and grease (FOG)
program.
Proiect 1112100-168 Irvine Pumping Station Relocation
Construction of the pumping station is 100% complete although the adjacent parking
lot asphalt paving, wall, and slope were damaged by the contractor during
construction. Once the repair is resolved, the project will be completed.
Protecting our community's heafth by provicCug sofuf waste and sewer co&tion services.
www.crosdcmgov
Proiect 1112100-170 Prepare Emergency Response Plans for Pumping Stations
Now that the location of the District Yard has been resolved as well as the makeup of •
the CMSD field crews, the emergency response plans may be completed. Work is
nearly complete.
Proiect 1112100 -171 Irvine Pumping Station Force Main Rehabilitation -Phase I
The Board of Directors awarded Phase I construction consisting of 450 linear feet at
the June 2008 regular meeting. Construction is complete.
Proiect 1112100 -175 OCSD Cooperative Projects Grant - Televising CMSD Sewer
Lines
The televising is complete and delivery of the final CCTV reports occurred in late May
2009. The project report is being prepared.
Project 1112100-180 WDR Grease Control Program
The project is continuing.
Proiect 1112100-182 Analysis of CCTV Results
The project is underway.
Project 1112100 -183 System -Wide Sewer Repair •
The Board of Directors authorized the District Engineer to begin design of the second
project under this program; the Bristol Street Sewer n/o Randolph, Project #183 -2.
The sewer contains three sags and is a hot spot requiring increased maintenance by
the CMSD field crews. Construction cannot begin until late 2009 when the City of
Costa Mesa street cut moratorium is lifted. The Board also approved Project #183 -3,
Maintenance Upgrade of SCADA System, at the May 2009 regular meeting.
Proiect 1112100-186 Sewer Lateral Assistance Program
The project is continuing into its second fiscal year and is very popular with the
residents in the District. Calcium has been identified in a number of sewer laterals.
Project 1112100-187 New Corporate Yard at 174 W. Wilson Street
The construction plans are approved and ready for permits. The contractor selection
process has been tailored to finding an experienced contractor in LEED construction
and was approved by the Board at the December 2008 regular meeting. Award of the
construction contract occurred at the June 2009 regular meeting and construction will
begin in July 2009.
C]
Protecting our community's health by providing solid wa to andsewer colfection sen&es.
wzvwxm 4cagov
1
General Ledger
Balance Sheet
User: tgonzalez
Printed: 07/10/2009 - 9:29 A
Period Ending 12
Fiscal Period 12, 2009
Description
�J
Solid Waste Fund
Assets
Cash in Bank
Accounts Receivable
Charges /Taxes Receivable
Interest Receivable
Total Assets
Liabilities
Accounts Payable
Payroll Payable
Compensated Absences Payable
Deferred Revenue
Total Liabilities
Fund - Balance
Reserved for Life Insurance
Reserve for Operating
Unreserved Undesignated RE
Total Fund - Balance
Retained Earnings:
Total Fund Balance and Retained Earnings:
Total Liabilities, Fund - Balance and Retained Earnings:
COSTA WESA SA9V-ITAR,T (DISTRICT
... an Independent Special oistrict
Amount
4,056,583.50
6,882.15
58,591.90
10,954.62
4,133,012.17
203,032.75
5,216.88
6,378.06
7,961.44
222,589.13
25,000.00
1,352,000.00
1,890,473.13
3,267,473.13
642,949.91
3,910,423.04
4,133,012.17
GL - Balance Sheet ( 07/10/2009 - 9:29 AM ) Page 1
Description Amount
Liquid Waste Fund
69,598.10
Assets
19,002.44
Cash In Bank
6,351,099.73
Petty Cash/Change Funds
700.00
Accounts Receivable
9,271.70
Charges /Taxes Receivable
28,762.69
Interest Receivable
18,231.11
Due From Other Governments
310,591.00
Land
77,964.00
Property Rights
4,025.00
Building & Structures
1,340,797.29
Subsurface Sewer Lines
24,026,497.53
Office Furniture & Equipment
299,853.45
Machinery & Equipment
618,203.35
Vehicles
182,275.00
Construction In Progress
2,322,856.65
Accumulated Deprec - Vehicles
(49,066.28)
Accumulated Deprec - Buildings
(415,571.51)
Accum Deprec - Subsurface Line
(12,077,709.86)
Accumulated Deprec - Office Eq
(59,970.63)
Accumulated Deprec - Equipment
(298,046.12)
Total Assets 22,690,764.10
Liabilities
Accounts Payable
69,598.10
Payroll Payable
19,002.44
Compensated Absences Payable
51,759.1
Retention's Payable
122,086.7
PERS Retirement
3,885.32
PERS Medical
2,909.96
Life /AD &D Insurance
330.00
Long -Term Disability
383.85
Employee Insurance
1,548.21
Deferred Compensation - 457
305.00
Deferred Medical -RHS- Employee
557.62
Due to OCSD
9,300.85
Total Liabilities 281,667.18
Fund - Balance
Reserved for Capital Outlay 3,939,067.02
Investment in Fixed Assets 15,972,107.87
Reserve for Operating 618,400.00
Unreserved Undesignated RE 607,813.10
Total Fund - Balance 21,137,387.99
•
GL - Balance Sheet ( 07/10/2009 - 9:29 AM ) Page 2
Description Amount
• Retained Earnings: 1,271,708.93
Total Fund Balance and Retained Earnings: 22,409,096.92
Total Liabilities, Fund - Balance and Retained Earnings: 22,690,764.10
•
•
GL - Balance Sheet ( 07/10/2009 - 9:29 AM ) Page 3
Description
Sewer Construction Fund
Assets
Cash and Investments 100,000.00
Total Assets 100,000.00
Liabilities
Deposits Payable 100,000.00
Total Liabilities 100,000.00
Retained Earnings: 0.00
Total Fund Balance and Retained Earnings: 0.00
Total Liabilities, Fund - Balance and Retained Earnings: 100,000.00
•
GL - Balance Sheet ( 07/10/2009 - 9:29 AM ) Page 4
Description
•Facilities Revolving Fund
Assets
Cash and Investments
Interest Receivable
Land
Construction In Progress
•
•
Total Assets
Liabilities
Accounts Payable
Total Liabilities
Fund - Balance
Reserved for Capital Outlay
Investment in Fixed Assets
Secured Retained Earnings
Total Fund - Balance
Retained Earnings:
Total Fund Balance and Retained Earnings:
Total Liabilities, Fund - Balance and Retained Earnings:
Amount
2,080,758.76
7,087.86
901,691.41
167,160.90
3,156,698.93
1,507.50
1,507.50
96,905.69
1,068,852.31
1,992,285.28
3,158,043.28
(2,851.85)
3,155,191.43
3,156,698.93
GL - Balance Sheet ( 07/10/2009 - 9:29 AM ) Page 5
1 0 0
Genera Le r
dge
Revenue Analysis COSTA 9WE5A S I`-ARTDISTRICT
M Independent Specid oistrict
User: tgonzalez
Printed: 07/10/2009 - 9:29 A
Period 12, 2009
Account Number Description Budgeted Revenue Period Revenue YTD Revenue Uncollected Balance Percent Received
10
Solid Waste Fund
10- 000000 -3000
Charges for Services
5,000.00
0.00
1,367.06
3,632.94
27.34
10- 000000 -3001
Secured Property Tax
0.00
262.68
191,132.19
(191,132.19)
0.00
10- 000000 -3002
Unsecured Property Tax
0.00
593.14
7,875.53
(7,875.53)
0.00
10- 000000 -3003
Supplemental Property Tax
0.00
0.00
3,420.27
(3,420.27)
0.00
10- 000000 -3004
Homeowner Taxes
0.00
0.00
0.00
0.00
0.00
10- 000000 -3005
Misc- Delq/Penalty/PY Tx
0.00
7,750.71
16,866.66
(16,866.66)
0.00
10- 000000 -3006
Public Utility
0.00
0.00
0.00
0.00
0.00
10- 000000 -3007
Customer Refunds
0.00
(239.40)
(239.40)
239.40
0.00
10- 000000 -3100
Licenses & Permits
0.00
0.00
0.00
0.00
0.00
10- 000000 -3300
Investment Earnings
60,000.00
18,212.56
64,748.27
(4,748.27)
107.91
10- 000000 -3310
Fair Market Value Adjustment
0.00
0.00
232.94
(232.94)
0.00
10- 000000 -3400
From Other Agencies
0.00
0.00
0.00
0.00
0.00
10- 000000 -3405
Grants
0.00
0.00
16,993.36
(16,993.36)
0.00
10- 000000 -3510
Additional Container Charge
150,000.00
0.00
105,034.74
44,965.26
70.02
10- 000000 -3525
Other Charges for Services
0.00
0.00
0.00
0.00
0.00
10- 000000 -3600
Annual Charge
5,140,100.00
1,797.95
4,909,610.48
230,489.52
95.52
10- 000000 -3700
Contributions
25,000.00
0.00
28,374.60
(3,374.60)
113.50
10- 000000 -3725
Other Reimbursements
0.00
380.00
5,220.00
(5,220.00)
0.00
10 Totals:
5,380,100.00
28,757.64
5,350,636.70
29,463.30
99.45
20
Liquid Waste Fund
20- 000000 -3000
Charges For Services
10,000.00
0.00
16,712.06
(6,712.06)
167.12
20- 000000 -3007
Customer Refund
0.00
0.00
0.00
0.00
0.00
20- 000000 -3100
Sewer Permits
5,000.00
550.00
9,130.00
(4,130.00)
182.60
20- 000000 -3300
investment Earnings
147,000.00
40,641.32
121,750.68
25,249.32
82.82
20- 000000 -3310
Fair Market Adjustment
0.00
0.00
396.79
(396.79)
0.00
20- 000000 -3400
From Other Agencies
15,000.00
0.00
0.00
15,000.00
0.00
20- 000000 -3500
Permits /Inspection Fees
25,000.00
960.00
7,315.00
17,685.00
29.26
20- 000000 -3505
OCSD Fees -CMSD Share
0.00
472.15
11,738.45
(11,738.45)
0.00
20- 000000 -3515
Sale of Maps & Publications
0.00
0.00
15.00
(15.00)
0.00
20- 000000 -3525
Other Charges for Services
0.00
0.00
0.00
0.00
0.00
GL - Revenue Analysis ( 07/10/2009 - 9:29 AM ) Page 1
Account Number Description Budgeted Revenue Period Revenue YTD Revenue Uncollected Balance Percent Received
20- 000000 -3600
Annual Charge
4,570,500.00
511.46
4,447,836.41
122,663.59
97.32
20- 000000 -3700
Contributions
0.00
0.00
0.00
0.00
0.00
20- 000000 -3725
Other Reimbursements
0.00
158.77
154,527.77
(154,527.77)
0.00
20 Totals:
4,772,500.00
43,293.70
4,769,422.16
3,077.84
99.94
21
Sewer Construction Fund
21- 000000 -3300
investment Earnings
0.00
0.00
0.00
0.00
0.00
21- 000000 -3310
Fair Market Value Adj
0.00
0.00
0.00
0.00
0.00
21 Totals:
0.00
0.00
0.00
0.00
0.00
30
Facilities Revolving Fund
30- 000000 -3210
Fixture Fees
0.00
997.50
24,269.69
(24,269.69)
0.00
30- 000000 -3220
Sewer Connection Fees
0.00
0.00
0.00
0.00
0.00
30- 000000 -3300
Investment Earnings
0.00
11,505.95
47,335.43
(47,335.43)
0.00
30- 000000 -3310
Fair Market Value Adjustment
0.00
0.00
155.73
(155.73)
0.00
30- 000000 -3340
Rental Revenue
0.00
600.00
3,700.00
(3,700.00)
0.00
30- 000000 -3525
Other Charges for Services
0.00
0.00
0.00
0.00
0.00
30 Totals:
0.00
13,103.45
75,460.85
(75,460.85)
0.00
Report Totals:
85,154.79
(42,919.71)
10,152,600.00
10,195,519.71
100.42
GL - Revenuceysis ( 07/10/2009 - 9:29 AM ) 0 0 Page 2
Genera Ledger
Expenses vs. Budget COSTA 914E SA S ITA1RT 01ST ICT
... in Independent sSpeciat oistrict
User: tgonzalez
Printed: 07/10/2009 - 9:30 A
Period 12, 2009
Account Number
Description
Budgeted Amount
Period Amount
YTD Amount
YTD Var Encumbered Amt
Available
% Available
10
Solid Waste Fund
10- 100000
Solid Administration
E01
Salary & Benefits
10-100000-4001
Regular Salaries
86,800.00
10,549.17
85,825.27
974.73
0.00
974.73
1.12
10- 100000 -4002
Part-Time Salaries
53,300.00
4,760.75
38,535.65
14,764.35
0.00
14,764.35
27.70
10- 100000 -4003
Board Salaries
7,200.00
552.50
5,790.20
1,409.80
0.00
1,409.80
19.58
10- 100000 -4005
Overtime
4,500.00
837.23
2,617.13
1,882.87
0.00
1,882.87
41.84
10- 100000 -4040
Compensated Absences
1,100.00
808.08
808.08
291.92
0.00
291.92
26.53
10- 100000 -4100
Cafeteria Plan
10,600.00
1,332.73
11,469.64
(869.64)
0.00
(869.64)
(8.20)
10- 100000 -4105
Medicare - Employer
2,500.00
261.54
2,081.76
418.24
0.00
418.24
16.73
10- 100000 -4110
FICA - Employer
750.00
34.25
358.94
391.06
0.00
391.06
52.14
10- 1000004115
PERS - Employer
19,700.00
1,936.55
16,707.74
2,992.26
0.00
2,992.26
15.18
10- 1000004120
PERS - Employee
10,200.00
1,020.65
8,646.40
1,553.60
0.00
1,553.60
15.23
10- 1000004125
Deferred Medical - RHS
850.00
92.11
844.89
5.11
0.00
5.11
0.60
10- 1000004130
Benefits Admin Costs
250.00
28.98
275.99
(25.99)
0.00
(25.99)
(10.39)
10- 100000 -4135
Unemployment
0.00
0.00
0.00
0.00
0.00
0.00
0.00
10- 100000 -4140
Workers' Compensation
2,000.00
0.00
2,004.35
(4.35)
0.00
(4.35)
(0.21)
Salary & Benefits
199,750.00
22,214.54
175,966.04
23,783.96
0.00
23,783.96
11.90
E03
Professional Services
10- 1000004200
Professional Services
9,250.00
0.00
2,180.53
7,069.47
0.00
7,069.47
76.42
10- 1000004205
District Manager
30,000.00
9,387.44
30,181.83
(181.83)
0.00
(181.83)
(0.60)
10- 1000004210
Legal Services
20,000.00
10,907.16
28,562.46
(8,562.46)
0.00
(8,562.46)
(42.81)
10- 1000004220
Fiscal Services
35,840.00
2,492.00
22,173.20
13,666.80
0.00
13,666.80
38.13
10- 1000004225
Medical /Employment Services
100.00
0.00
6.10
93.90
0.00
93.90
93.90
10- 1000004300
Contract Services
3,500.00
291.37
2,917.16
582.84
0.00
582.84
16.65
10- 1000004320
Container Collection Costs
20,000.00
0.00
9,943.55
10,056.45
0.00
10,056.45
50.28
Professional Services
118,690.00
23,077.97
95,964.83
22,725.17
0.00
22,725.17
19.14
E05
Recycling & Disposal
10-100000-4310
Trash Hauler
2,400,000.00
196,667.14
2,359,245.82
40,754.18
0.00
40,754.18
1.69
10-100000-4315
Recycling/Disposal
2,368,000.00
178,227.90
1,957,621.32
410,378.68
0.00
410,378.68
17.33
GL - Expenses vs Budget ( 07/10/2009 - 9:30 AM ) Page 1
Account Number
Description Budgeted Amount
Period Amount
YTD Amount
YTD Var Encumbered Amt
Available % Available
Recycling & Disposal
374,895.04
4,316,867.14
451,132.86
0.00
451,132.86
4,768,000.00
9.46
E10
Other Contract Services
10- 100000 -4305
County Collection Fee
15,500.00
0.00
15,538.14
(38.14)
0.00
(38.14)
(0.24)
10- 100000 -4325
Election Costs
28,000.00
0.00
20,399.94
7,600.06
0.00
7,600.06
27.14
10- 100000 -4330
Building Maintenance
1,350.00
242.20
1,488.60
(138.60)
0.00
(138.60)
(10.26)
10- 1000004335
Equipment Maintenance
2,470.00
407.02
2,592.84
(122.84)
0.00
(122.84)
(4.97)
Other Contract Services
47,320.00
649.22
40,019.52
7,300.48
0.00
7,300.48
15.42
E15
Materials & Supplies
10- 100000 -4400
Office Supplies
1,500.00
18.04
1304.66
195.34
0.00
195.34
13.02
10- 100000 -4405
MultiMed/Blueprint/Copies /Sub
1,000.00
4.28
2,343.59
(1,343.59)
0.00
(1,343.59)
(134.35)
10- 100000 -4410
Postage
7,900.00
388.56
542.81
7,357.19
0.00
7,357.19
93.12
10- 100000 -4420
Public Info /Ed/Community Prom
16,700.00
3,480.34
16,039.08
660.92
0.00
660.92
3.95
10- 100000 -4425
Small Tools /Equipment
500.00
0.00
112.36
387.64
0.00
387.64
77.52
10- 100000 -4430
Materials & Supplies
0.00
0.00
0.00
0.00
0.00
0.00
0.00
Materials & Supplies
27,600.00
3,891.22
20,342.50
7,257.50
0.00
7,257.50
26.29
E20
Professional Development
10- 100000 -4500
Prof Membership /Dues
8,800.00
0.00
8,466.55
333.45
0.00
333.45
3.78
10- 100000 -4505
Staff Development
1,200.00
72.10
1,032.67
167.33
0.00
1 67.33
13.94
10-100000-4510
Travel /Meals /Lodging
1,700.00
83.06
1,427.77
272.23
0.00
272.23
16.01
10- 100000 -4520
Mileage Reimbursement
1,500.00
0.00
914.96
585.04
0.00
585.04
39.00
Professional Development
13,200.00
155.16
11,841.95
1,358.05
0.00
1358.05
10.28
E25
Liability Insurance
10- 1000004550
Liability Insurance
6,500.00
0.00
6,035.69
464.31
0.00
464.31
7.14
Liability Insurance
6,500.00
0.00
6,035.69
464.31
0.00
464.31
7.14
E30
Utilities
10- 100000 -4600
Telephone
750.00
53.74
636.42
113.58
0.00
113.58
15.14
10- 1000004605
Cellular Service
650.00
35.21
446.36
203.64
0.00
203.64
31.32
10- 1000004610
Gas - Building
75.00
3.13
36.93
38.07
0.00
38.07
50.76
10-100000-4615
Water - Building
175.00
28.75
160.78
14.22
0.00
14.22
8.12
10- 100000 -4620
Electric - Building
900.00
53.23
586.72
313.28
0.00
313.28
34.80
Utilities
2,550.00
174.06
1,867.21
682.79
0.00
682.79
26.77
GL - Expen0 Budget ( 07/10/2009 - 9:30 AM) Page 2
i
Account *er Description
Budgeted Amount Period A*t YTD Amount YTD Var Encumbered Amt AvailabOAvailable
E40
Fixed Assets
0.00
0.00
0.00
0.00
10- 100000 -4700
Depreciation
0.00
0.00
0.00
0.00
10- 100000 -4750
Gain/Loss Disposal of Asset
0.00
0.00
0.00
0.00
0.00
Fixed Assets
0.00
0.00
0.00
0.00
E45
Debt Service
32.30
0.00
6,460.28
32.30
10- 100000 -4800
Principal Payment
0.00
0.00
0.00
0.00
10- 100000 -4850
Interest Payment
0.00
0.00
0.00
0.00
Debt Service
0.00
0.00
0.00
0.00
E50
Other Financing Uses
10- 100000 -4900
Other Financing Uses
0.00
0.00
0.00
0.00
Other Financing Uses
0.00
0.00
0.00
0.00
E55
Non Operating - Other
10- 100000 -4950
Non- Operating Expense
0.00
0.00
0.00
0.00
10- 100000 -4990
Contingency
118,350.00
0.00
0.00
118,350.00
Non Operating - Other
118,350.00
0.00
0.00
118,350.00
10- 100000 Totals:
5,301,960.00
425,057.21
4,668,904.88
633,055.12
10- 100001
Sharps Program
E60
Special Programs
10- 100001 -4300
Sharps Program
20,000.00
1,484.79
13,539.72
6,460.28
10- 100001 -4430
Sharps Program - Material /Supp
0.00
0.00
0.00
0.00
Special Programs
20,000.00
1,484.79
13,539.72
6,460.28
10- 10000 1 Totals:
20,000.00
1,484.79
13,539.72
6,460.28
10- 100002
Household Hazardous Waste
E60
Special Programs
10- 100002 -4300
Household Hazardous Waste
32,000.00
396.00
12,012.25
19,987.75
GL - Expenses vs Budget ( 07/10/2009 - 9:30 AM )
0.00.
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
118,3 50.00
100.00
0.00
118,3 50.00
100.00
0.00
633,055.12
11.94
0.00
6,460.28
32.30
0.00
0.00
0.00
0.00
6,460.28
32.30
0.00
6,460.28
32.30
0.00
19,987.75
62.46
Page 3
Account Number
Description
Budgeted Amount
Period Amount
YTD Amount
YTD Var Encumbered Amt
Available % Available
Special Programs
32,000.00
396.00
0.00
19,987.75
12,012.25
19,987.75
62.46
10- 100002 Totals:
32,000.00
396.00
12,012.25
19,987.75
0.00
19,987.75
62.46
10- 100003
Telephone Book Recycling
E60
Special Programs
10- 100003 -4420
Telephone Bk Recycling Progra
17,000.00
0.00
8,198.75
8,801.25
0.00
8,801.25
51.77
Special Programs
17,000.00
0.00
8,198.75
8,801.25
0.00
8,801.25
51.77
10- 100003 Totals:
17,000.00
0.00
8,198.75
8,801.25
0.00
8,801.25
51.77
10- 100004
Large Item Pick -up
E60
Special Programs
10-100004-4310
Large Item Pick -up
5,000.00
4,725.19
4,725.19
274.81
0.00
274.81
5.49
10- 100004 -4420
Large Item Plck -up Promo
0.00
0.00
0.00
0.00
0.00
0.00
0.00
Special Programs
5,000.00
4,725.19
4,725.19
274.81
0.00
274.81
5.49
10- 100004 Totals:
5,000.00
4,725.19
4,725.19
274.81
0.00
274.81
5.49
10- 100005
Used Tire Roundup
E60
Special Programs
10- 100005 -4300
Used Tire Roundup
1,200.00
0.00
306.00
894.00
0.00
894.00
74.50
Special Programs
1,200.00
0.00
306.00
894.00
0.00
894.00
74.50
10- 100005 Totals:
1,200.00
0.00
306.00
894.00
0.00
894.00
74.50
10- 100006
Christmas Tree Recycling
E60
Special Programs
10-1000064310
Christmas Tree Recycling
0.00
0.00
0.00
0.00
0.00
0.00
0.00
GL - Expert V Budget ( 07/10/2009 - 9:30 AM) Page 4
Account 1" *er
Description Budgeted Amount Period AARt YTD Amount YTD Var Encumbered Amt Availabl *Available
GL - Expenses vs Budget ( 07/10/2009 - 9:30 AM ) Page 5
Special Programs
0.00
0.00
0.00
0.00
0.00
0.00
0.00
10- 100006 Totals:
0.00
0.00
0.00
0.00
0.00
0.00
0.00
10- 100007
Greeting Card Recycling
E60
Special Programs
10- 100007 -4410
Greeting Card Recycling
0.00
0.00
0.00
0.00
0.00
0.00
0.00
Special Programs
0.00
0.00
0.00
0.00
0.00
0.00
0.00
10- 100007 Totals:
0.00
0.00
0.00
0.00
0.00
0.00
0.00
10- 100008
Educational Tours
E60
Special Programs
10- 100008 -4420
Educational Touts
2,500.00
0.00
0.00
2,500.00
0.00
2,500.00
100.00
Special Programs
2,500.00
0.00
0.00
2,500.00
0.00
2,500.00
100.00
10- 100008 Totals:
2,500.00
0.00
0.00
2,500.00
0.00
2,500.00
100.00
10 Totals:
5,379,660.00
431,663.19
4,707,686.79
671,973.21
0.00
671,973.21
12.49
20
Liquid Waste Fund
20- 200000
Liquid Administration
E01
Salary & Benefits
20- 200000 -4001
Regular Salaries
459,000.00
56,059.19
457,074.63
1,925.37
0.00
1,925.37
0.41
20- 200000 -4002
Part-Time Salaries
6,000.00
528.98
6,779.97
(779.97)
0.00
(779.97)
(13.00)
20- 200000 -4003
Board Salaries
64,500.00
4,972.50
52,111.80
12,388.20
0.00
12,388.20
19.20
20- 200000 -4005
Overtime
29,300.00
7,297.16
23,316.52
5,983.48
0.00
5,983.48
20.42
20- 200000 -4040
Compensated Absences
6,300.00
2,535.86
2,535.86
3,764.14
0.00
3,764.14
59.74
20- 200000 -4100
Cafeteria Plan
56,600.00
7,552.15
64,613,61
(8,013.61)
0.00
(8,013.61)
(14.15)
20- 200000 -4105
Medicare - Employer
9,500.00
1,063.19
8,415.04
1,084.96
0.00
1,084.96
11.42
20- 200000 -4110
FICA - Employer
6,500.00
308.30
3,230.99
3,269.01
0.00
3,269.01
50.29
20-200000-4115
PERS - Employer
62,000.00
7,465.07
70,053.45
(8,053.45)
0.00
(8,053.45)
(12.98)
20- 200000 -4120
PERS - Employee
32,100.00
3,456.14
31,925.76
174.24
0.00
174.24
0.54
20- 200000 -4125
Deferred Medical - RHS
4,300.00
483.00
4,492.43
(192.43)
0.00
(192.43)
(4.47)
GL - Expenses vs Budget ( 07/10/2009 - 9:30 AM ) Page 5
Account Number Description Budgeted Amount Period Amount YTD Amount YTD Var Encumbered Amt Available % Available
20- 200000 -4130
Benefits Admin Costs
20- 2000004135
Unemployment
20- 2000004140
Workers' Compensation
13.75
Salary & Benefits
E03
Professional Services
20- 200000 -4200
Professional Services
20- 200000 -4205
District Manager
20- 200000 -4210
Legal Services
20- 200000 -4215
Engineering/Architectual Sery
20- 200000 -4216
Plan Ck/Inspection- Inside
20- 200000 -4217
Plan Ck/Inspection- Outside
20- 200000 -4218
Plan Ck/Inspection -Swr Lateral
20- 200000 -4220
Fiscal Services
20- 200000 -4225
Medical /Employment Services
20- 200000 -4300
Contract Services
20- 200000 -4320
Sewer Contracts
0.00
Professional Services
E10
Other Contract Services
20- 200000 -4305
County Collection Fee
20- 200000 -4325
Election Costs
20- 200000 -4330
Building Maintenance
20- 200000 -4335
Equipment Maintenance
84,561.18
Other Contract Services
E15
Materials & Supplies
20- 200000 -4400
Office Supplies
20- 200000 -4405
MultiMed/Blueprints /Copies /Su
20- 200000 -4410
Postage
20- 200000 -4420
Public Info /Ed/Community Prom
20- 200000 -4425
Small Tools /Equipment
20- 200000 -4430
Material & Supplies
0.00
Materials & Supplies
E20
Professional Development
20- 200000 -4500
Prof Membership /Dues
20- 200000 -4505
Staff Development
20- 200000 -4510
Travel /Meals /Lodging
20- 200000 -4520
Mileage Reimbursement
3,000.00
490.36
2,587.36
412.64
0.00
412.64
13.75
0.00
0.00
0.00
0.00
0.00
0.00
0.00
4,000.00
0.00
3,808.27
191.73
0.00
191.73
4.79
743,100.00
92,211.90
730,945.69
12,154.31
0.00
12,154.31
1.63
40,750.00
0.00
28,559.98
12,190.02
0.00
12,190.02
29.91
59,200.00
17,433.81
56,051.92
3,148.08
0.00
3,148.08
5.31
72,000.00
21,432.68
84,561.18
(12,561.18)
0.00
(12,561.18)
(17.44)
18,000.00
2,800.00
16,800.00
1,200.00
0.00
1,200.00
6.66
200.000.00
40,932.50
218,240.00
(18,240.00)
0.00
(18,240.00)
(9.12)
25,000.00
3,272.50
13,242.50
11,757.50
0.00
11,757.50
47.03
0.00
0.00
0.00
0.00
0.00
0.00
0.00
66,480.00
4,628.00
41,178.80
25,301.20
0.00
25,301.20
38.05
500.00
0.00
511.52
(11.52)
0.00
(11.52)
(2.30)
6,500.00
1,154.38
9,147.84
(2,647.84)
0.00
(2,647.84)
(40.73)
0.00
0.00
0.00
0.00
0.00
0.00
0.00
488,430.00
91,653.87
468,293.74
20,136.26
0.00
20,136.26
4.12
13,800.00
0.00
14,861.10
(1,061.10)
0.00
(1,061.10)
(7.68)
52,000.00
0.00
37,885.60
14,114.40
0.00
14,114.40
27.14
12,150.00
2,179.73
13,420.01
(1,270.01)
0.00
(1,270.01)
(10.45)
23,530.00
3,663.17
23,476.67
53.33
0.00
53.33
0.22
101,480.00
5,842.90
89,643.38
11,836.62
0.00
11,836.62
11.66
12,000.00
162.36
11,888.37
111.63
0.00
111.63
0.93
9,000.00
38.52
13,203.55
(4,203.55)
0.00
(4,203.55)
(46.70)
14,700.00
3,496.96
8,940.35
5,759.65
0.00
5.759.65
39.18
19,400.00
34.06
16,121.00
3,279.00
0.00
3,279.00
16.90
1,500.00
283.31
1,648.03
(148.03)
0.00
(148.03)
(9.86)
0.00
0.00
0.00
0.00
0.00
0.00
0.00
56,600.00
4,015.21
51,801.30
4,798.70
0.00
4,798.70
8.47
33,690.00
132.00
31,490.20
2,199.80
0.00
2,199.80
6.53
6,800.00
848.90
6,362.85
437.15
0.00
437.15
6.42
26,800.00
1,377.86
17,216.34
9,583.66
0.00
9,583.66
35.76
250.00
0.00
126.92
123.08
0.00
123.08
49.23
GL - Expense Budget ( 07/10/2009 - 9:30 AM) Page 6
Account *er Description
Budgeted Amount Period Aot YTD Amount YTD Var Encumbered Amt Availab ,* Available
Professional Development 67,540.00 2,358.76 55,196.31 12,343.69
E25
Liability Insurance
18.27
0.00
15,678.75
22.39
20- 200000 -4550
Liability Insurance
70,000.00
0.00
54,321.25
15,678.75
0.00
Liability Insurance
70,000.00
0.00
54,321.25
15,678.75
E30
Utilities
27.64
0.00
947.55
13.53
20- 200000 -4600
Telephone
6,500.00
483.60
5,727.34
772.66
20- 200000 -4605
Cellular Service
7,000.00
569.93
7,619.68
(619.68)
20- 200000 -4610
Gas - Building
500.00
28.23
332.48
167.52
20- 200000 -4615
Water - Building
2,000.00
258.75
1,447.03
552.97
20- 2000004620
Electric - Building
7,000.00
479.12
6,052.45
947.55
Utilities
23,000.00
1,819.63
21,178.98
1,821.02
E40
Fixed Assets
20- 2000004700
Depreciation
0.00
0.00
0.00
0.00
20- 200000 -4750
G/L On Disposal of Fixed Asset
0.00
0.00
0.00
0.00
Fixed Assets
0.00
0.00
0.00
0.00
E50
Other Financing Uses
20- 2000004900
Other Financing Uses
0.00
0.00
0.00
0.00
Other Financing Uses
0.00
0.00
0.00
0.00
E55
Non Operating - Other
20- 2000004950
Non Operating Expense
182,000.00
0.00
0.00
182,000.00
20- 2000004990
Contingency
2,650.00
0.00
0.00
2,650.00
20- 200000 -4995
Transfer Out
0.00
0.00
0.00
0.00
Non Operating - Other
184,650.00
0.00
0.00
184,650.00
20- 200000 Totals:
1,734,800.00
197,902.27
1,471,380.65
263,419.35
20- 200001
Sewer Maint
E25
Liability Insurance
20- 200001 -4550
Swr Liability Insurance
10,000.00
0.00
8,980.40
1,019.60
GL - Expenses vs Budget ( 07/10/2009 - 9:30 AM )
0.00
12,343.69
18.27
0.00
15,678.75
22.39
0.00
15,678.75
22.39
0.00
772.66
11.88
0.00
(619.68)
(8.85)
0.00
167.52
33.50
0.00
552.97
27.64
0.00
947.55
13.53
0.00
1,821.02
7.91
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
182,000.00
100.00
0.00
2,650.00
100.00
0.00
0.00
0.00
0.00
184,650.00
100.00
0.00
263,419.35
15.18
0.00
1,019.60
10.19
Page 7
Account Number
Description Budgeted Amount
Period Amount
YTD Amount
YTD Var Encumbered Amt
Available % Available
Liability Insurance
0.00
8,980.40
1,019.60
0.00
1,019.60
10.19
10,000.00
E41
Sewer Maint - Salary/Benefit
20-200001-4001
Swr Maint - Regular Salaries
175,200.00
19,328.66
179,701.53
(4,501.53)
0.00
(4,501.53)
(2.56)
20- 200001 -4002
Swr Maint - PT Salaries
0.00
0.00
0.00
0.00
0.00
0.00
0.00
20- 200001 -4005
Swr Maint - Overtime
19,000.00
6,769.35
21,243.39
(2,243.39)
0.00
(2,243.39)
(11.80)
20- 200001 -4040
Compensated Absences
1,600.00
6,665.89
6,665.89
(5,065.89)
0.00
(5,065.89)
(316.61)
20- 200001 -4100
Swr Maint - Cafeteria Plan
28,800.00
3,188.01
28,895.83
(95.83)
0.00
(95.83)
(0.33)
20- 200001 -4105
Swr Maint - Medicare ER
3,400.00
394.35
3,070.28
329.72
0.00
329.72
9.69
20-200001-4115
SwrMaint - PERSER
25,400.00
2,760.87
26,681.81
(1,281.81)
0.00
(1,281.81)
(5.04)
20- 200001 4120
Swr Maint - PERS EE
13,200.00
1,312.23
12,659.08
540.92
0.00
540.92
4.09
20- 200001 -4125
Swr Maint - Def Medical RHS
1,800.00
187.48
1,783.73
16.27
0.00
16.27
0.90
20- 200001 -4130
Benefit Administration
500.00
31.23
283.05
216.95
0.00
216.95
43.39
20-2000014135
Swr Maint - Unemployment
0.00
0.00
0.00
0.00
0.00
0.00
0.00
20- 200001 -4140
Swr Maint - Workers Comp
14,700.00
0.00
14,230.90
469.10
0.00
469.10
3.19
Sewer Maint - Salary/Benefit
283,600.00
40,638.07
295,215.49
(11,615.49)
0.00
(11,615.49)
(4.09)
E42
Sewer Maint Operations
20- 200001 -4300
Sewer Maint - Claims
0.00
0.00
0.00
0.00
0.00
0.00
0.00
20- 2000014305
Sewer Maint -Pump Stn Contract
125,000.00
267.27
44,886.10
80,113.90
0.00
80,113.90
64.09
20- 2000014320
Sewer Maint -Sewer Line Maint
450,000.00
0.00
438,342.89
11,657.11
0.00
11,657.11
2.59
20- 200001 -4335
Sewer Maint - Equipment Maint
62,500.00
5.211.09
53,315.99
9,184.01
0.00
9,184.01
14.69
20-200001-4350
Sewer Maint - Property Lease
0.00
0.00
0.00
0.00
0.00
0.00
0.00
20- 200001 -4405
Sewer Maint- MultiMed/Blueprin
0.00
0.00
0.00
0.00
0.00
0.00
0.00
20- 200001 -4425
Sewer Maint -Small Tools /Eq
20,000.00
74.75
3,800.89
16,199.11
0.00
16,199.11
80.99
20- 200001 -4430
Sewer Maint-Material/Supplies
44,000.00
2,120.28
27,339.94
16,660.06
0.00
16,660.06
37.86
20- 200001 -4505
Sewer Maint -Staff Development
4,500.00
0.00
225.00
4,275.00
0.00
4,275.00
95.00
20-200001-4510
Sewer Maint- Travel/Meats
500.00
0.00
0.00
500.00
0.00
500.00
100.00
20- 200001 -4625
Sewer Maint- Water Pumps
1,800.00
135.94
1,035.80
764.20
0.00
764.20
42.45
20- 2000014630
Sewer Maint - Electric Pumps
90,000.00
7,322.00
75,212.46
14,787.54
0.00
14,787.54
16.43
Sewer Maint Operations
798,300.00
15,131.33
644,159.07
154,140.93
0.00
154,140.93
19.30
E65
Capital Improvement Program
20- 200001 -4995
Capital Outlay
40,000.00
0.00
39,254.30
745.70
0.00
745.70
1.86
Capital Improvement Program
40,000.00
0.00
39,254.30
745.70
0.00
745.70
1.86
20- 200001 Totals:
1,131,900.00
55,769.40
987,609.26
144,290.74
0.00
144,290.74
12.74
GL - Expen0Budget ( 07/10/2009 - 9:30 AM) Page 8
Account Oer
Description Budgeted Amount
Period A &t
YTD Amount
YTD Var Encumbered Amt
Availab ,*
Available
20- 200100
Capital Outlay
E65
Capital Improvement Program
20- 200100 -4995
Capital Outlay
0.00
0.00
0.00
0.00
0.00
0.00
0.00
Capital Improvement Program
0.00
0.00
0.00
0.00
0.00
0.00
0.00
20- 200100 Totals:
0.00
0.00
0.00
0.00
0.00
0.00
0.00
20- 200429
Bristol Pump Station
E65
Capital Improvement Program
20- 2004294300
Bristol St Pump - Contract Labor
15,000.00
13,686.50
25,218.34
(10,218.34)
0.00
(10,218.34)
(68.12)
Capital Improvement Program
15,000.00
13,686.50
25,218.34
(10,218.34)
0.00
(10,218.34)
(68.12)
20- 200429 Totals:
15,000.00
13,686.50
25,218.34
(10,218.34)
0.00
(10,218.34)
(68.12)
20- 200449
Sinking Fd/Future Sewer Lines
E65
Capital Improvement Program
20- 2004494300
Sinking Fund #149 /Swr -Contr Sv
1,895,805.00
0.00
0.00
1,895,805.00
0.00
1,895,805.00
100.00
Capital Improvement Program
1,895,805.00
0.00
0.00
1,895,805.00
0.00
1,895,805.00
100.00
20- 200449 Totals:
1,895,805.00
0.00
0.00
1,895,805.00
0.00
1,895,805.00
100.00
20- 200456
Earthquake/Major Emer Swr Rep
E65
Capital Improvement Program
20- 2004564300
Earthquake/Emergency -Contr Sv
1,000,000.00
0.00
0.00
1,000,000.00
0.00
1,000,000.00
100.00
Capital Improvement Program
1,000,000.00
0.00
0.00
1,000,000.00
0.00
1,000,000.00
100.00
20- 200456 Totals:
1,000,000.00
0.00
0.00
1,000,000.00
0.00
1,000,000.00
100.00
20- 200459
Televising Swr Lines
E65
Capital Improvement Program
20- 200459 -4300
Televising Swr#159 -Contr Svc
52224.00
0.00
10,230.00
41,994.00
0.00
41,994.00
80.41
GL - Expenses vs Budget ( 07/10/2009 - 9:30 AM ) Page 9
Account Number Description
20- 200464
E65
20- 200464 -4300
20- 200468
E65
20- 200468 -4300
20- 200470
E65
20- 200470 -4300
20- 200471
E65
20- 200471 -4300
Budgeted Amount Period Amount YTD Amount YTD Var Encumbered Amt Available % Available
Capital Improvement Program 52,224.00 0.00 10,230.00 41,994.Uu
20- 200459 Totals: 52,224.00 0.00 10,230.00 41,994.00
Misc. Swr Work/Manhole Adj.
Capital Improvement Program
Misc Swr Wk #164 -Coot Svc 194,806.00 40,836.14 197,170.76 (2,364.76)
Capital Improvement Program
194,806.00
40,836.14
197,170.76
(2,364.76)
20- 200464 Totals:
194.806.00
40,836.14
197,170.76
(2,364.76)
Tustin Pump Stn Remodel
Capital Improvement Program
34.87
Irvine /Tustin Pump Stn #168 -Con
4,478.00
Capital Improvement Program
4,478.00
20- 200468 Totals:
4,478.00
Emerg Response Plan Pump Stn
12,920.00
Capital Improvement Program
11,280.00
Emerg Pump Plan -Contr Svc
24,200.00
Capital Improvement Program
24,200.00
20- 200470 Totals:
24.200.00
Irvine PS Free Main #171
4.443.13
Capital Improvement Program
Irvine PS Free Main# 171 -Contr
455.640.00
Capital Improvement Program 455,640.00
0.00
34.87
4,443.13
0.00
34.87
4.443.13
12,920.00
12,920.00
11,280.00
12,920.00
12,920.00
11,280.00
0.00 174,518.20 281,121.80
0.00 174,518.20 281,121.80
0.00
41,994.00
80.41
0.00
41,994.00
80.41
0.00
(2,364.76)
(1.21)
0.00
(2,364.76)
(1.21)
0.00
(2,364.76)
(1.21)
0.00
4,443.13
99.22
0.00
4.443.13
99.22
0.00
11,280.00
46.61
0.00
11,280.00
46.61
0.00
11,280.00
46.61
0.00
281,121.80
61.69
0.00
281,121.80
61.69
GL - Expenle Budget ( 07/10/2009 - 9:30 AM) Page 10
Account *er
Description
Budgeted Amount
Period A&
YTD Amount
YTD Var Encumbered Amt
Availablo
Available
20- 200471 Totals:
455,640.00
174,518.20
0.00
281,121.80
61.69
0.00
281,121.80
20- 200473
SC Plaza Stn Force Main Replac
E65
Capital Improvement Program
20- 200473 -4300
SC Plaza Pump# 173 -Contr Svc
0.00
0.00
0.00
0.00
0.00
0.00
0.00
Capital Improvement Program
0.00
0.00
0.00
0.00
0.00
0.00
0.00
20- 200473 Totals:
0.00
0.00
0.00
0.00
0.00
0.00
0.00
20- 200575
OCSD Grant
E65
Capital Improvement Program
20- 200575 -4215
OCSD Grant # 175 - Eng Svc
0.00
0.00
0.00
0.00
0.00
0.00
0.00
20- 200575 -4300
OCSD Grant #175 - Cont Svc
259,708.00
0.00
73,547.52
186,160.48
0.00
186,160.48
71.68
Capital Improvement Program
259,708.00
0.00
73,547.52
186,160.48
0.00
186,160.48
71.68
20- 200575 Totals:
259,708.00
0.00
73,547.52
186,160.48
0.00
186,160.48
71.68
20- 200601
Westside Abandonment #101
E65
Capital Improvement Program
20-200601-4300
Westside Aband #101 -Cont Svc
499,941.00
0.00
0.00
499,941.00
0.00
499,941.00
100.00
Capital Improvement Program
499,941.00
0.00
0.00
499,941.00
0.00
499,941.00
100.00
20- 200601 Totals:
499,941.00
0.00
0.00
499,941.00
0.00
499,941.00
100.00
20- 200676
WDR Phase III #176
E65
Capital Improvement Program
20- 200676 -4300
WDR Ph III # 176 - Contr Svc
17,404.00
0.00
0.00
17,404.00
0.00
17,404.00
100.00
Capital Improvement Program
17,404.00
0.00
0.00
17,404.00
0.00
17,404.00
100.00
GL - Expenses vs Budget ( 07/10/2009 - 9:30 AM ) Page 11
Account Number Description
Budgeted Amount Period Amount YTD Amount YTD Var Encumbered Amt Available % Available
0.00
20- 200676 Totals:
17,404.00
0.00
0.00
17,404.00
20- 200677
Capital Facility Aq #177
0.00
96,636.87
98.87
E65
Capital Improvement Program
98.87
0.00
26,723.00
20- 200677 -4300
Capital Fac Aq #177 -Contr Svc
97,737.00
0.00
1,100.13
96,636.87
0.00
Capital Improvement Program
97,737.00
0.00
1,100.13
96,636.87
20- 200677 Totals:
97,737.00
0.00
1,100.13
96,636.87
20- 200678
Replace Sewer Bypass #178
100.00
0.00
142,132.99
E65
Capital Improvement Program
0.00
142,132.99
60.20
20- 200678 -4300
Rep Swr Bypass #178 -Contr Svc
26,723.00
0.00
0.00
26,723.00
Capital Improvement Program
26,723.00
0.00
0.00
26,723.00
20- 200678 Totals:
26,723.00
0.00
0.00
26,723.00
20- 200679
Building/Grounds Fund #179
E65
Capital Improvement Program
20- 200679 -4300
Bld /Grds Fund #179 -Contr Svc
3,753.00
0.00
0.00
3,753.00
Capital Improvement Program
3,753.00
0.00
0.00
3,753.00
20- 200679 Totals:
3,753.00
0.00
0.00
3,753.00
20- 200780
Fog #180
E65
Capital Improvement Program
20- 200780 -4300
Fog Program #180 - Contract Svc
236,096.00
16,594.80
93,963.01
142,132.99
Capital Improvement Program
236,096.00
16,594.80
93,963.01
142,132.99
20- 200780 Totals:
236,096.00
16,594.80
93,963.01
142,132.99
0.00
17,404.00
100.00
0.00
96,636.87
98.87
0.00
96,636.87
98.87
0.00
96,636.87
98.87
0.00
26,723.00
100.00
0.00
26,723.00
100.00
0.00
26,723.00
100.00
0.00
3,753.00
100.00
0.00
3,753.00
100.00
0.00
3353.00
100.00
0.00
142,132.99
60.20
0.00
142,132.99
60.20
0.00
142,132.99
60.20
GL - Expen0 Budget ( 07/10/2009 - 9:30 AM) Page 12
Account Ober
Description Budgeted Amount
Period Ant
YTD Amount
YTD Var Encumbered Amt
Availabi . Available
20- 200781
Newp/ 19th Swr # 181
E65
Capital Improvement Program
20- 200781 -4300
Newp /19th Swr #181 Contr Svc
48,658.00
0.00
0.00
48,658.00
0.00
48,658.00
100.00
Capital Improvement Program
48,658.00
0.00
0.00
48,658.00
0.00
48,658.00
100.00
20- 200781 Totals:
48,658.00
0.00
0.00
48,658.00
0.00
48,658.00
100.00
20- 200882
Analysis of CCTV Results #182
E65
Capital Improvement Program
20- 200882 -4300
Analysis of CCTV Results # 182
125,000.00
0.00
0.00
125,000.00
0.00
125,000.00
100.00
Capital Improvement Program
125,000.00
0.00
0.00
125,000.00
0.00
125,000.00
100.00
20- 200882 Totals:
125,000.00
0.00
0.00
125,000.00
0.00
125,000.00
100.00
20- 200883
System Wide Repair Prog # 183
E65
Capital Improvement Program
20- 200883 -4300
Systm Wide Repair Prog. #183
700,000.00
3,619.39
297.304.71
402,695.29
0.00
402,695.29
57.52
Capital Improvement Program
700,000.00
3,619.39
297,304.71
402,695.29
0.00
402,695.29
57.52
20- 200883 Totals:
700,000.00
3,619.39
297,304.71
402,695.29
0.00
402,695.29
57.52
20- 200886
Sewer Lateral Program # 186
E65
Capital Improvement Program
20- 200886 -4300
Sewer Lateral Program #186
186,894.00
19,665.00
152,715.78
34,178.22
0.00
34,178.22
18.28
Capital Improvement Program
186,894.00
19,665.00
152,715.78
34,178.22
0.00
34,178.22
18.28
20- 200886 Totals:
186,894.00
19,665.00
152,715.78
34,178.22
0.00
34,178.22
18.28
20 Totals:
8,710,767.00
360,993.50
3,497,713.23
5.213,053.77
0.00
5,213,053.77
59.84
GL - Expenses vs Budget ( 07/10/2009 - 9:30 AM ) Page 13
Account Number
Description
Budgeted Amount
Period Amount
YTD Amount
YTD Var Encumbered Amt
Available % Available
21
Sewer Construction Fund
21- 200000
Liquid Administration
E55
Non Operating - Other
21- 200000 -4995
Residual Fund Transfer
0.00
0.00
0.00
0.00
0.00
0.00
0.00
Non Operating - Other
0.00
0.00
0.00
0.00
0.00
0.00
0.00
21- 200000 Totals:
0.00
0.00
0.00
0.00
0.00
0.00
0.00
21 Totals:
0.00
0.00
0.00
0.00
0.00
0.00
0.00
30
Facilities Revolving Fund
30- 200887
District Yard
E65
Capital Improvement Program
30- 200887 -4300
District Yard
119,606.00
1,507.50
78,312.70
41,293.30
0.00
41,293.30
34.52
Capital Improvement Program
119,606.00
1,507.50
78,312.70
41,293.30
0.00
41,293.30
34.52
30- 200887 Totals:
119,606.00
1,507.50
78,312.70
41,293.30
0.00
41,293.30
34.52
30 Totals:
11906.00
1,507.50
78,312.70
41,293.30
0.00
41293.30
34.52
Report Totals: 14210,033.00 794,164.19 8,283,712.72 5,926,320.28 0.00 5,926,320.28 41.70
GL - Expen0 Budget ( 07/10/2009 - 9:30 AM) Page 14
CosTA MESA SANiTA-Ry DisqRicT
Memorandum
... an Independent Special District
To: Board of Directors
From: Marc Davis, Treasurer /Director of Finance�
Date: July 13, 2009
Subject: Treasurer's Report for the Month of June 2009
Attached is the Treasurer's Report for the month of June 2009. As required
by the District's Statement of Investment Policy, the Treasurer's report
delineates all investment activity during the month.
is This report lists the types of securities held in the District's portfolio, the
institutions from which the securities were purchased, maturity dates and
interest rates as of June 30, 2009. The District's investments are in
compliance with the Statement of Investment Policy adopted by the Board at
the June 23, 2008 regular meeting, as well as the California Government
Code. The market values in this report were provided by our third party
custodian, Bank of New York, except for the Local Agency Investment Fund
(LAIF). The market value of LAIF was provided by the State Treasurer's
Office. It does not represent the value of the underlying securities within the
pool, but rather the par or cost amount, which is the amount the District is
entitled to withdraw. This reporting practice is consistent with industry
standard practices for similar funds.
0
The weighted average stated rate of return (current yield) for the District's
investment portfolio as of June 30, 2009, was 1.658 %. The yield to maturity
of the portfolio was 1.656 %. The District's weighted average interest rate
was 54 basis points (0.538 %) above the daily effective yield of LAIF, which
was 1.12% as of June 30, 2009. The weighted average number of days to
maturity for the District's total portfolio was 432 days (1.18 years). The
average duration of the underlying securities in LAIF as of June 30, 2009,
which is the most current information available, was 235 days.
Protecting our community's health by providing solid waste and sewer collection services.
crosdcagov
1
Compliance Reporting
The District's investment portfolio is in compliance with its liquidity limitations,
which requires that a minimum of 20% of the portfolio must mature within one
year. The percentage of the portfolio maturing in less than one year as of
June 30, 2009 was 67.97 %.
As of June 30, 2009, the District has adequate operating reserves necessary
to meet its obligations for the next six months.
r
L_J
2
COSTA MESA SANITARY DISTRICT
Treasurer's Report of Pooled Cash and Investments
as of June 30, 2009
Costa Mesa Sanitary District
Pooled Cash and Investments by Fund
as of June 30, 2009
CMSD Solid Waste Activities $ 4,056,583.50
CMSD Liquid Waste Activities 8,531,858.49
Total Pooled Cash & Investments $ 12,588,441.99
Marcus D. Davis
Treasurer /Director of Finance
•
3
Date
Deposits Outstanding
Active Accounts
Bank Balance
In Transits Checks
Book Balance
Bank of America
$ 46,462.38
- 2,614.98
$ 43,847.40
Reconciling Items
-
- -
-
Total Active Accounts
46,462.38
- 2,614.98
43,847.40
Market Adjustment
Investments
Market Value
Increase Decrease
Cost
Local Agency Investment Fund
$ 7,422,652.14
-
$ 7,422,652.14
Money Market/Sweep Account
1,121,942.45
-
1,121,942.45
Federal Agency Securities
4,027,187.50
- 27,187.50
4,000,000.00
Total Investments
12,571,782.09
- 27,187.50
12,544,594.59
Total Pooled Cash & Investments
$ 12,618,244.47
$ - $ 29,802.48
$ 12,588,441.99
Costa Mesa Sanitary District
Pooled Cash and Investments by Fund
as of June 30, 2009
CMSD Solid Waste Activities $ 4,056,583.50
CMSD Liquid Waste Activities 8,531,858.49
Total Pooled Cash & Investments $ 12,588,441.99
Marcus D. Davis
Treasurer /Director of Finance
•
3
Date
COSTA MESA SANITARY DISTRICT
Investment Activity Summary
as of June 30, 2009
Total investments outstanding as of May 31, 2009
Additions:
Gain on Sale of Investment:
Investment Purchases:
Deductions:
Investment Maturity /Sale Proceeds:
Loss on Sale of Investment:
Investments Called:
Net increase (decrease) in Sweep Account
Net increase (decrease) in LAIF
Total investments outstanding as of June 30, 2009
N
•
$ 13,120,243.91
34, 350.68
610,000.00 •
$ 12,544,594.59
•
COSTA MESA S &ARY DISTRICT
Investment and Investment Earnings
as of June 30, 2009
* *Represents the LAIF daily rate at 6/30/09
5
$ 12,544,594.59 $ 36,273.59
•
Comments
Interest
CUSIP
Purchase
Maturity
Coupon
Investment
Earned at
Number
Investment
Date
Date
Rate
Cost
06/30/09
n/a
Local Agency Investment Fund
n/a
n/a
1.120%
$ 7,422,652.14
n/a
n/a
Bank of New York -Sweep Acct
n/a
n/a
0.010%
1,121,942.45
n/a
3133XRGZ7
Federal Home Loan Bank
06/24/08
06/24/11
3.550%
1,000,000.00
690.27
31331GKJ7
Federal Farm Credit Bank
01/21/09
01/21/14
3.000%
1,000,000.00
13,333.33
3133XSWG9
Federal Home Loan Bank
02/05/09
02/05/14
.2.875%
1,000,000.00
11,659.72
3133XT2W5
Federal Home Loan Bank
02/26/09
02/26/13
3.050%
1,000,000.00
10,590.27
* *Represents the LAIF daily rate at 6/30/09
5
$ 12,544,594.59 $ 36,273.59
•
Comments
COSTA MESA SANITARY DISTRICT
Summary of Policy Limitations
as of June 30, 2009
Description
U.S. Treasury Bills
U.S. Treasury Notes
Federal Agency Issues:
FICB
FLB
FHLB
FHLMC
FNMA
FFCB
Other
Banker's Acceptances
Certificates of Deposit
Negotiable Certificates of Deposits
Commercial Paper
Medium Term Corporate Notes
LAIF (Local Agency Investment Fund)
Money Market/Mutual Funds (Sweep Acct)
Total
% of portfolio maturing under one year
% of portfolio maturing over one year
Current %
of Market Value
06/30/09 Maximum %
0.00% UNLIMITED
0.00% UNLIMITED
0.00%
UNLIMITED
0.00%
UNLIMITED
24.09%
UNLIMITED
0.00%
UNLIMITED
0.00%
UNLIMITED
7.95%
0.00%
UNLIMITED
0.00%
25%(1)
0.00%
25%
0.00%
25%(1)
0.00%
25%(1)
0.00%
25%(1)
59.04%
40, 000, 000.00
8.92%
10% per fund (2)
100.00%
67.97%
no less than 20%
32.03%
100.00%
(1) Further limited to 10% in any single issuer
(2) Also limited to 20% in total.
*These securities are not considered for purchases: SBA, GNMA, TVA and SALLIEMAE
0
U
•
0
— Represents the LAIF daily rate at 6/30/09
7
COSTA MESA SANITARY DISTRICT
Schedule of Investments by Instrument Type
as of June 30, 2009
Purchase
Maturity Coupon Investment
% of
Market
% of
Description
Broker /Dealer
Date
Date Rate Cost
Portfolio
Value
Portfolio
Comments
State Treasurer's Pool
LAIF
n/a
Continuous 1,120% $ 7,422,652.14
$ 7,422,652.14
POOL
7,422,652.14
59.17%
7,422,652.14
59.04%
Money Market Mutual Fund
Bank of New York
n/a
Continuous 0.010% 1,121,942.45
1,121,942.45
SWEEP
1,121,942.45
8.94%
1,121,942.45
8.92%
Federal Farm Credit Bank
Union Banc
01/21/09
01/21/14 3.000% 1,000,000.00
999,062.50
FFCB
1,000,000.00
7.97%
999,062.50
7.95%
Federal Home Loan Bank
Morgan Stanley
06/24/08
06/24/11 3.550% 1,000,000.00
1,027,812.50
FHLB
Federal Home Loan Bank
Union Banc
02/05/09
02/05/14 2.875% 1,000,000.00
991,250.00
FHLB
Federal Home Loan Bank
Union Banc
02/26/09
02/26/13 3.050% 1,000,000.00
1,009,062.50
FHLB
3,000,000.00
23.91%
3,026,125.00
24.09%
Total Investments
$ 12,544,594.59
100.00%
$ 12,571,782.09
100.00%
— Represents the LAIF daily rate at 6/30/09
7
Broker /Dealer
Local Agency Investment Fund
Bank of New York
Morgan Stanley
Union Banc
Union Banc
Union Banc
Total Investment Portfolio
Total Portfolio
Weighted Avg Interest Rate
Weighted Avg Yield to Maturity
Weighted Avg Days to Maturity
COSTA MESA SANITARY DISTRICT
Investment Portfolio
as of June 30, 2009
Investment
Purchase
Maturity
Days to
Coupon
Yield to
Type
Date
Date
MaturitV
Rate
Maturity
Pool
1
1.120% **
1.120%
Sweep
1
0.010%
0.010%
FHLB
06/24/08
06/24/11
724
3.550%
3.550%
FFCB
01/21/09
01/21/14
1,666
3.000%
2.978%
FHLB
02/05/09
02/05/14
1,681
2.875%
2.875%
FHLB
02/26/09
02/26/13
1,337
3.050%
3.050%
* *Represents the LAIF daily rate at 6/30/09
1.658 %
1.656 %
432 Days 1.18 Years
Investment
Cost
$ 7,422,652.14
1,121, 942.45
1,000,000.00
1,000,000.00
1,000,000.00
1,000,000.00
$ 12,544,594.59
i
• •
9 0
COSTA MESA SANITARY DISTRICT
For all Maturities with Market Values
as of June 30, 2009
Purchase
Maturity
Intuition
Investment
Coupon
Investment
Market
Accrued
Date
Date
Broker /Dealer
Type
Par
Rate
Cost
Value
Interest
n/a
Continuous
LAIF
POOL
$ 7,422,652.14
1.120%
7,422,652.14
7,422,652.14
-
n/a
Continuous
Bank of New York
SWEEP
1,121,942.45
0.010%
1,121,942.45
1,121,942.45
-
01/21/09
01/21/14
Union Banc
FFCB
1,000,000.00
3.000%
1,000,000.00
999,062.50
13,333.33
06/24/08
06124/11
Morgan Stanley
FHLB
1,000,000.00
3.550%
1,000,000.00
1,027,812.50
690.27
02/05/09
02/05/14
Union Banc
FHLB
1,000,000.00
2.875%
1,000,000.00
991,250.00
11,659.72
02/26/09
02/26/13
Union Banc
FHLB
1,000,000.00
3.050%
1,000,000.00
1,009,062.50
10,590.27
Total Investments
$ 12,544,594.59
12,544,594.59
12,571,782.09
36,273.59
"Represents the LAIF daily rate at 6/30/09
E
•
Net
Gain /(Loss)
If Sold
(937.50)
27, 812.50
(8,750.00)
9,062.50
27,187.50
COSTA MESA SANITARY DISTRICT
Call Schedule
as of June 30, 2009
Type of
Purchase
Maturity
Coupon
Investment
Date
Date
Rate
Par Value
FFCB
01/21/09
01/21/14
3.000%
1,000,000.00
FHLB
06/24/08
06/24/11
3.550%
1,000,000.00
FHLB
02/05/09
02/05/14
2.875%
1,000,000.00
FHLB
02/26/09
02/26/13
3.050%
1,000,000.00
$ 4,000,000.00
•
Investment
Cost Call Features
1,000,000.00 Callable 4/21/09 and anytime after w/7 days notice.
1,000,000.00 Callable 6/24/10w/5 days notice.
1,000,000.00 Callable 2/5/10 and anytime after w/5 days notice.
1,000,000.00 Callable 2/26/10 and anytime after w/5 days notice.
4,000,000.00
i •
0 0 6,
COSTA MESA SANITARY DISTRICT - MATURITIES DISTRIBUTION
as of June 30, 2009
--------------------------------
70% 68.11%
-- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -
60%
------ - - - - -- ----- - - - - --
50 %- ' ,
40% - -F4- -- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -
400
- - - - - - - - - - - - - - - - - -
30 /o -
-
----------------------------- 15.94%
20 %— .— n
' 7.97% 7.97%
10%
-- ----------------------- - - - - -- 'r --
�
0.00% ' 0.00% . t' t'
1 -180 181 -365 1 -2 2 -3 3 -4 4 -5
Days Days Years Years Years Years
11
Cost
In Thousands
1 - 180 Days
$ 8,544
181 - 365 Days
-
1 - 2 Years
1,000
2 - 3 Years
-
3 - 4 Years
1,000
4 - 5 Years
2,000
TOTAL
$ 12,544
4.00%
3.50%
3.00%
2.50%
2.00%
1.50%
1.00%
0.50%
0.00%
\� \oz \�� \oVO \�� \oz \o \�6 \0z \� \o \�� \00 0 \� \0z \�� \oz � \� \oz \\0 ��p �� \o ��o \oe \�� \o� \�� \o ��o \o �\oa \moo \o� \�� \oa �N\rt,� \o�
•
•
Costa Mesa Sanitary District
Yield Curve Data
as of June 30, 2009
12
h 0 0
0. ,
-3 month T -Bill
-6 month T -Bill
2 year T -Note
3 year T -Note
5 year T -Note
*CMSD- monthly
-LAI F- monthly
OC Pool- monthly
0
•
COSTA MESA SANITARY DISTRICT
Warrant Resolution No. CMSD 2010 -01
A RESOLUTION OF THE COSTA MESA SANITARY DISTRICT
RATIFYING THE PAYMENT OF CERTAIN CLAIMS AND DEMANDS, AND
SPECIFYING THE FUNDS OUT OF WHICH THE SAME WERE PAID.
THE BOARD OF DIRECTORS OF THE COSTA MESA SANITARY DISTRICT
DOES HEREBY ORDER AND RESOLVE AS FOLLOWS:
Section 1. That the attached claims and demands totaling $739,942.56 have
been audited as required by law and that the same were paid out of respective funds as
hereinafter set forth.
Section 2. That the Clerk of the District shall certify to the adoption of this
Resolution and shall retain a certified copy thereof in her own records.
PASSED AND ADOPTED this 23rd day of July 2009.
ATTEST:
Secretary President
STATE OF CALIFORNIA )
COUNTY OF ORANGE ) ss
COSTA MESA SANITARY DISTRICT )
I, JOAN REVAK, Clerk of the Costa Mesa Sanitary District, hereby certify that
the foregoing Warrant Resolution No. CMSD 2010 -01 was duly adopted by the Costa
Mesa Sanitary District at a regular meeting held on the 23rd day of July 2009.
IN WITNESS WHEREOF, I have hereunto set my hand and affixed the Seal of
the Costa Mesa Sanitary District on this 23rd day of July 2009.
Clerk of the Costa Mesa Sanitary District
Accounts Payable
Checks for Approval
User: tgonzalez
Printed: 07/06/2009 - 3:35 PM
Check Number Check Date Fund Name Account Name
COST,4 9YES.A SiWITART (DIST IM
- - -art Independent Special Oistrkt
Vendor Name Amount
0
06/03/2009
Liquid Waste Fund
Federal Withholding Taxes
Internal Revenue Service
3,959.06
0
06/03/2009
Liquid Waste Fund
Medicare - Employee
Internal Revenue Service
463.34
0
06/03/2009
Liquid Waste Fund
Medicare - Employee
Internal Revenue Service
352.24
0
06/03/2009
Liquid Waste Fund
Medicare - Employee
Internal Revenue Service
111.10
Check Total:
4,885.74
0
06/03/2009
Liquid Waste Fund
State Withholding Taxes
State of Cal Emp Dev Dept
1,128.17
Check Total:
1,128.17
0
06/03/2009
Liquid Waste Fund
PERS Retirement
Cal Pers Employee Ret System
108.85
0
06/03/2009
Liquid Waste Fund
PERS Retirement
Cal Pers Employee Ret System
34.53
0
06/03/2009
Liquid Waste Fund
PERS Retirement
Cal Pers Employee Ret System
210.49
0
06/03/2009
Liquid Waste Fund
PERS Retirement
Cal Pers Employee Ret System
66.79
0
06/03/2009
Liquid Waste Fund
PERS Retirement
Cal Pers Employee Ret System
1,554.86
0
06/03/2009
Liquid Waste Fund
PERS Retirement
Cal Pers Employee Ret System
3,007.10
0
06/03/2009
Liquid Waste Fund
PERS Survivor Benefit
Cal Pers Employee Ret System
11.16
0
06/03/2009
Liquid Waste Fund
PERS Retirement
Cal Pers Employee Ret System
493.32
0
06/03/2009
Liquid Waste Fund
PERS Retirement
Cal Pers Employee Ret System
954.06
0
06/03/2009
Liquid Waste Fund
PERS - Employer
Cal Pers Employee Ret System
-0.01
Check Total:
6,441.15
0
06/01/2009
Liquid Waste Fund
Life /AD &D Insurance
Guardian
330.00
0
06/01/2009
Liquid Waste Fund
Long -Term Disability
Guardian
237.75
0
06/01/2009
Solid Waste Fund
Benefits Admin Costs
Guardian
0.50
0
06/01/2009
Liquid Waste Fund
Benefits Admin Costs
Guardian
4.50
Check Total:
572.75
0
06/05/2009
Liquid Waste Fund
PERS Medical
Cal PERS
6,089.50
AP - Checks f *roval ( 07/06/2009 - 3:35 PM)
P09
1
Check Nutt Check Date Fund Name
Account Name . Vendor Name
Amount
0
06/05/2009
Solid Waste Fund
Benefits Admin Costs
Cal PERS
2.74
0
06/05/2009
Liquid Waste Fund
Benefits Admin Costs
Cal PERS
24.66
Check Total:
6,116.90
0
06/17/2009
Liquid Waste Fund
Federal Withholding Taxes
Internal Revenue Service
4,397.27
0
06/17/2009
Liquid Waste Fund
Medicare - Employee
Internal Revenue Service
484.24
0
06/17/2009
Liquid Waste Fund
Medicare - Employee
Internal Revenue Service
372.98
0
06/17/2009
Liquid Waste Fund
Medicare - Employee
Internal Revenue Service
111.26
Check Total:
5,365.75
0
06/17/2009
Liquid Waste Fund
State Withholding Taxes
State of Cal Emp Dev Dept
1,333.79
Check Total:
1,333.79
0
06/17/2009
Liquid Waste Fund
PERS Retirement
Cal Pers Employee Ret System
115.31
0
06/17/2009
Liquid Waste Fund
PERS Retirement
Cal Pers Employee Ret System
34.53
0
06/17/2009
Liquid Waste Fund
PERS Retirement
Cal Pers Employee Ret System
222.96
0
06/17/2009
Liquid Waste Fund
PERS Retirement
Cal Pers Employee Ret System
66.79
0
06/17/2009
Liquid Waste Fund
PERS Retirement
Cal Pers Employee Ret System
1,647.06
0
06/17/2009
Liquid Waste Fund
PERS Retirement
Cal Pers Employee Ret System
3,185.39
0
06/17/2009
Liquid Waste Fund
PERS Survivor Benefit
Cal Pers Employee Ret System
11.16
0
06/17/2009
Liquid Waste Fund
PERS Retirement
Cal Pers Employee Ret System
493.32
0
06/17/2009
Liquid Waste Fund
PERS Retirement
Cal Pers Employee Ret System
954.06
0
06/17/2009
Liquid Waste Fund
PERS - Employer
Cal Pers Employee Ret System
0.02
Check Total:
6,730.60
0
06/15/2009
Solid Waste Fund
Investment Earnings
Bank of America
264.44
Check Total:
264.44
0
06/30/2009
Liquid Waste Fund
Federal Withholding Taxes
Internal Revenue Service
150.00
0
06/30/2009
Liquid Waste Fund
FICA - Employee
Internal Revenue Service
342.55
0
06/30/2009
Liquid Waste Fund
FICA - Employee
Internal Revenue Service
342.55
0
06/30/2009
Liquid Waste Fund
Medicare - Employee
Internal Revenue Service
80.12
0
06/30/2009
Liquid Waste Fund
Medicare - Employee
Internal Revenue Service
80.12
Check Total:
995.34
0
06/30/2009
Liquid Waste Fund
Federal Withholding Taxes
Internal Revenue Service
9,765.29
0
06/30/2009
Liquid Waste Fund
Medicare - Employee
Internal Revenue Service
800.97
AP - Checks for Approval ( 07/06/2009 - 3:35 PM )
Page 2
Check Number Check Date Fund Name Account Name Vendor Name Amount
0
06/30/2009
Liquid Waste Fund
Medicare - Employee
Internal Revenue Service
590.14
0
06/30/2009
Liquid Waste Fund
Medicare - Employee
Internal Revenue Service
210.83
Check Total:
11,367.23
0
06/30/2009
Liquid Waste Fund
State Withholding Taxes
State of Cal Emp Dev Dept
3,371.71
Check Total:
3,371.71
0
06/30/2009
Liquid Waste Fund
PERS Retirement
Cal Pers Employee Ret System
111.76
0
06/30/2009
Liquid Waste Fund
PERS Retirement
Cal Pers Employee Ret System
34.53
0
06/30/2009
Liquid Waste Fund
PERS Retirement
Cal Pers Employee Ret System
216.12
0
06/30/2009
Liquid Waste Fund
PERS Retirement
Cal Pers Employee Ret System
66.79
0
06/30/2009
Liquid Waste Fund
PERS Retirement
Cal Pers Employee Ret System
1,596.42
0
06/30/2009
Liquid Waste Fund
PERS Retirement
Cal Pers Employee Ret System
3,087.44
0
06/30/2009
Liquid Waste Fund
PERS Survivor Benefit
Cal Pers Employee Ret System
11.16
0
06/30/2009
Liquid Waste Fund
PERS Retirement
Cal Pers Employee Ret System
493.32
0
06/30/2009
Liquid Waste Fund
PERS Retirement
Cal Pers Employee Ret System
954.06
Check Total:
6,571.60
0
06/30/2009
Liquid Waste Fund
PERS Medical
Cal PERS
6,089.50
0
06/30/2009
Solid Waste Fund
Benefits Admin Costs
Cal PERS
2.74
0
06/30/2009
Liquid Waste Fund
Benefits Admin Costs
Cal PERS
24.66
Check Total:
6,116.90
6367
06/04/2009
Solid Waste Fund
Building Maintenance
949 Storage
16.00
6367
06/04/2009
Liquid Waste Fund
Building Maintenance
949 Storage
144.00
Check Total:
160.00
6368
06/04/2009
Solid Waste Fund
Building Maintenance
Bay Alarm
14.40
6368
06/04/2009
Liquid Waste Fund
Building Maintenance
Bay Alarm
129.60
Check Total:
144.00
6369
06/04/2009
Liquid Waste Fund
Contract Services
Bruce Mattern
498.75
Check Total:
498.75
6370
06/04/2009
Solid Waste Fund
Legal Services
Alan R. Bums
3,534.93
6370
06/04/2009
Liquid Waste Fund
Legal Services
Alan R. Burns
6,564.87
AP - Checks f *roval ( 07/06/2009 - 3:35 PM)
PPO
Check Nus Check Date Fund Name Account Name Vendor Name Amount
6370
06/04/2009
Liquid Waste Fund
Legal Services
Alan R. Burns
1,647.10
6370
06/04/2009
Solid Waste Fund
Legal Services
Alan R. Burns
253.40
6370
06/04/2009
Solid Waste Fund
Legal Services
Alan R. Burns
335.75
6370
06/04/2009
Liquid Waste Fund
Legal Services
Alan R. Burns
623.55
Check Total:
12,959.60
6371
06/04/2009
Liquid Waste Fund
Sewer Maint - Material /Supplies
Chemsearch
327.78
Check Total:
327.78
6372
06/04/2009
Liquid Waste Fund
Sewer Lateral Program #186
City of Costa Mesa
1,800.00
Check Total:
1,800.00
6373
06/04/2009
Solid Waste Fund
Building Maintenance
City of Costa Mesa
103.50
6373
06/04/2009
Liquid Waste Fund
Building Maintenance
City of Costa Mesa
931.50
Check Total:
1,035.00
6374
06/04/2009
Liquid Waste Fund
Sewer Maint -Pump Stn Contract
C &R Drains
176.00
6374
06/04/2009
Liquid Waste Fund
Sewer Maint -Pump Stn Contract
C &R Drains
80.00
Check Total:
256.00
6375
06/04/2009
Solid Waste Fund
Household Hazardous Waste
Curbside, Inc.
198.00
Check Total:
198.00
6376
06/04/2009
Liquid Waste Fund
Sewer Lateral Program #186
David Bartholomew
1,866.50
Check Total:
1,866.50
6377
06/04/2009
Liquid Waste Fund
Fog Program #180 - Contract Svc
Environmental Engr & Cont, Inc
11,191.65
Check Total:
11,191.65
6378
06/04/2009
Solid Waste Fund
Travel/Meals /Lodging
Jim Ferryman
0.33
6378
06/04/2009
Liquid Waste Fund
Travel/Meals /Lodging
Jim Ferryman
2.97
Check Total:
3.30
6379
06/04/2009
Solid Waste Fund
Legal Services
Filarsky & Watt LLP
6,783.08
AP - Checks for Approval ( 07/06/2009 - 3:35 PM ) Page 4
Check Number Check Date Fund Name Account Name Vendor Name Amount
6379
06/04/2009
Liquid Waste Fund
Legal Services
Filarsky & Watt LLP
12,597.16
Check Total:
19,380.24
6380
06/04/2009
Solid Waste Fund
Gas - Building
The Gas Company
1.46
6380
06/04/2009
Liquid Waste Fund
Gas - Building
The Gas Company
13.16
Check Total:
14.62
6381
06/04/2009
Liquid Waste Fund
Engineering/Architectual Sery
Robin B. Hamers & Assoc., Inc.
1,400.00
6381
06/04/2009
Solid Waste Fund
District Manager
Robin B. Hamers & Assoc., Inc.
2,740.94
6381
06/04/2009
Liquid Waste Fund
District Manager
Robin B. Hamers & Assoc., Inc.
5,090.31
Check Total:
9,231.25
6382
06/04/2009
Solid Waste Fund
Postage
Hasler
4.30
6382
06/04/2009
Liquid Waste Fund
Postage
Hasler
38.66
Check Total:
42.96
6383
06/04/2009
Liquid Waste Fund
Sewer Maint- Water Pumps
Irvine Ranch Water District
7.50
Check Total:
7.50
6384
06/04/2009
Liquid Waste Fund
Sewer Maint -Pump Stn Contract
.limni Systems, Inc
638.04
Check Total:
638.04
6385
06/04/2009
Solid Waste Fund
Building Maintenance
Sherry Kallab
12.63
6385
06/04/2009
Liquid Waste Fund
Building Maintenance
Sherry Kallab
113.70
Check Total:
126.33
6386
06/04/2009
Liquid Waste Fund
Sewer Lateral Program #186
Mary Martineau
1,634.50
Check Total:
1,634.50
6387
06/04/2009
Liquid Waste Fund
Sewer Maint- Water Pumps
Mesa Consolidated Water Dist
17.50
6387
06/04/2009
Liquid Waste Fund
Sewer Maint- Water Pumps
Mesa Consolidated Water Dist
20.00
6387
06/04/2009
Liquid Waste Fund
Sewer Maint- Water Pumps
Mesa Consolidated Water Dist
17.50
Check Total:
55.00
P�
AP - Checks 1 *roval ( 07/06/2009 - 3:35 PM)
�
Check Nuo
Check Date
Fund Name
Account Name 10
Vendor Name
Amount
6388
06/04/2009
Liquid Waste Fund
Sewer Maint- Equipment Maint
Nextruk
2,420.55
Check Total:
2,420.55
6389
06/04/2009
Solid Waste Fund
Office Supplies
Office Depot
21.75
6389
06/04/2009
Liquid Waste Fund
Office Supplies
Office Depot
195.74
6389
06/04/2009
Solid Waste Fund
Office Supplies
Office Depot
5.91
6389
06/04/2009
Liquid Waste Fund
Office Supplies
Office Depot
53.18
Check Total:
276.58
6390
06/04/2009
Liquid Waste Fund
Misc Swr Wk#164 -Copt Svc
Peninsula Pump Company
2,283.75
Check Total:
2,283.75
6391
06/04/2009
Liquid Waste Fund
Sewer Lateral Program #186
Robert Mulvihill
1,313.00
Check Total:
1,313.00
6392
06/04/2009
Liquid Waste Fund
Staff Development
SARBS - CWEA
200.00
Check Total:
200.00
6393
06/04/2009
Solid Waste Fund
Electric - Building
Southern California Edison
53.23
6393
06/04/2009
Liquid Waste Fund
Electric - Building
Southern California Edison
479.12
Check Total:
532.35
6394
06/04/2009
Solid Waste Fund
Travel/Meals/Lodging
Arlene Schafer
0.55
6394
06/04/2009
Liquid Waste Fund
Travel/Meals/Lodging
Arlene Schafer
4.95
6394
06/04/2009
Liquid Waste Fund
Travel/Meals /Lodging
Arlene Schafer
535.37
6394
06/04/2009
Solid Waste Fund
Travel/Meals/Lodging
Arlene Schafer
8.97
6394
06/04/2009
Liquid Waste Fund
Travel/Meals /Lodging
Arlene Schafer
80.69
Check Total:
630.53
6395
06/04/2009
Liquid Waste Fund
Sewer Lateral Program #186
Thomas Mulryan
1,800.00
Check Total:
1,800.00
6396
06/04/2009
Solid Waste Fund
Building Maintenance
Trimco Landscape
11.40
6396
06/04/2009
Liquid Waste Fund
Building Maintenance
Trimco Landscape
102.60
AP - Checks for Approval ( 07/06/2009 - 3:35 PM )
Page 6
Check Number Check Date Fund Name Account Name Vendor Name Amount
Check Total:
114.00
6397
06/04/2009
Liquid Waste Fund
Contract Services
Underground Service Alert/SC
114.50
Check Total:
114.50
6398
06/04/2009
Solid Waste Fund
Postage
USPS - Hasler
50.00
6398
06/04/2009
Liquid Waste Fund
Postage
USPS- Hasler
450.00
Check Total:
500.00
6399
06/04/2009
Liquid Waste Fund
Deferred Compensation - 457
VantagePoint Transfer Agents
305.00
Check Total:
305.00
6400
06/04/2009
Liquid Waste Fund
Deferred Medical -RHS- Employee
VantagePoint Transfer Agents
277.43
6400
06/04/2009
Liquid Waste Fund
Deferred Medical -RHS- Employee
VantagePoint Transfer Agents
206.95
6400
06/04/2009
Liquid Waste Fund
Deferred Medical - RHS - Employee
VantagePoint Transfer Agents
70.48
Check Total:
554.86
6401
06/04/2009
Liquid Waste Fund
Sewer Lateral Program #186
Van Laffoon
1,800.00
Check Total:
1,800.00
6402
06/12/2009
Liquid Waste Fund
Postage
United States Postmaster
2,700.00
6402
06/12/2009
Solid Waste Fund
Postage
United States Postmaster
300.00
Check Total:
3,000.00
6403
06/18/2009
Liquid Waste Fund
Employee Insurance
AFLAC
922.22
Check Total:
922.22
6404
06/18/2009
Solid Waste Fund
Telephone
AT &T
6.12
6404
06/18/2009
Liquid Waste Fund
Telephone
AT &T
55.00
6404
06/18/2009
Solid Waste Fund
Telephone
AT &T
47.62
6404
06/18/2009
Liquid Waste Fund
Telephone
AT &T
428.60
Check Total:
537.34
6405
06/18/2009
Liquid Waste Fund
Sewer Maint- Equipment Maint
Bank of America
9.77
AP - Checks f0proval ( 07/06/2009 - 3:35 PM 1
P
Check Nu* Check Date Fund Name Account Name • Vendor Name � Amount
6405
06/18/2009
Liquid Waste Fund
Sewer Maint -Small Tools/Eq
Bank of America
74.75
6405
06/18/2009
Liquid Waste Fund
Sewer Maint- Equipment Maint
Bank of America
84.50
6405
06/18/2009
Liquid Waste Fund
Sewer Maint- Equipment Maint
Bank of America
59.00
6405
06/18/2009
Solid Waste Fund
Travel/Meals/Lodging
Bank of America
9.24
6405
06/18/2009
Liquid Waste Fund
Travel/Meals /Lodging
Bank of America
83.20
6405
06/18/2009
Solid Waste Fund
Building Maintenance
Bank of America
4.49
6405
06/18/2009
Liquid Waste Fund
Building Maintenance
Bank of America
40.36
6405
06/18/2009
Liquid Waste Fund
Sewer Maint - Equipment Maint
Bank of America
400.00
6405
06/18/2009
Liquid Waste Fund
Sewer Maint - Equipment Maint
Bank of America
- 254.96
6405
06/18/2009
Solid Waste Fund
Travel/Meals /Lodging
Bank of America
8.25
6405
06/18/2009
Liquid Waste Fund
Travel/Meals /Lodging
Bank of America
74.24
6405
06/18/2009
Liquid Waste Fund
Sewer Maint - Equipment Maint
Bank of America
89.00
6405
06/18/2009
Solid Waste Fund
Travel/Meals /Lodging
Bank of America
7.64
6405
06/18/2009
Liquid Waste Fund
Travel/Meals/Lodging
Bank of America
68.77
6405
06/18/2009
Solid Waste Fund
Staff Development
Bank of America
-1.00
6405
06/18/2009
Liquid Waste Fund
Staff Development
Bank of America
-9.00
6405
06/18/2009
Solid Waste Fund
Office Supplies
Bank of America
1.41
6405
06/18/2009
Liquid Waste Fund
Office Supplies
Bank of America
12.72
6405
06/18/2009
Solid Waste Fund
Staff Development
Bank of America
-3.90
6405
06/18/2009
Liquid Waste Fund
Staff Development
Bank of America
-35.10
6405
06/18/2009
Solid Waste Fund
Equipment Maintenance
Bank of America
17.40
6405
06/18/2009
Liquid Waste Fund
Equipment Maintenance
Bank of America
156.59
6405
06/18/2009
Solid Waste Fund
Travel/Meals/Lodging
Bank of America
10.00
6405
06/18/2009
Liquid Waste Fund
Travel /Meals /Lodging
Bank of America
90.00
6405
06/18/2009
Solid Waste Fund
Staff Development
Bank of America
38.50
6405
06/18/2009
Liquid Waste Fund
Staff Development
Bank of America
346.50
6405
06/18/2009
Liquid Waste Fund
Sewer Maint- Equipment Maint
Bank of America
64.74
6405
06/18/2009
Solid Waste Fund
Equipment Maintenance
Bank of America
30.52
6405
06/18/2009
Liquid Waste Fund
Equipment Maintenance
Bank of America
274.71
6405
06/18/2009
Solid Waste Fund
Equipment Maintenance
Bank of America
236.19
6405
06/18/2009
Liquid Waste Fund
Equipment Maintenance
Bank of America
2,125.72
6405
06/18/2009
Solid Waste Fund
Travel/Meals/Lodging
Bank of America
27.98
6405
06/18/2009
Liquid Waste Fund
Travel/Meals /Lodging
Bank of America
251.77
6405
06/18/2009
Solid Waste Fund
Travel /Meals /Lodging
Bank of America
10.10
6405
06/18/2009
Liquid Waste Fund
Travel/Meals /Lodging
Bank of America
90.90
Check Total:
4,495.00
6406
06/18/2009
Solid Waste Fund
Fiscal Services
CBIZ ATA Orange County LLC
2,492.00
6406
06/18/2009
Liquid Waste Fund
Fiscal Services
CBIZ ATA Orange County LLC
4,628.00
Check Total: 7,120.00
6407 06/18/2009 Solid Waste Fund Trash Hauler Costa Mesa Disposal 196,667.14
AP - Checks for Approval ( 07/06/2009 - 3:35 PM ) Page 8
Check Number Check Date Fund Name Account Name Vendor Name Amount
6408 06/18/2009 Liquid Waste Fund Dental Insurance
Check Total: 196,667.14
CoPower 630.63
Check Total:
630.63
6409
06/18/2009
Solid Waste Fund
Staff Development
CPR and Safety Training Team
38.50
6409
06/18/2009
Liquid Waste Fund
Staff Development
CPR and Safety Training Team
346.50
Check Total:
385.00
6410
06/18/2009
Solid Waste Fund
Recycling /Disposal
CR Transfer, Inc.
168,324.38
6410
06/18/2009
Solid Waste Fund
Recycling /Disposal
CR Transfer, Inc.
9,903.52
Check Total:
178,227.90
6411
06/18/2009
Liquid Waste Fund
Prof Membership /Dues
CWEA -TCP
132.00
Check Total:
132.00
6412
06/18/2009
Solid Waste Fund
Customer Refunds
David Miller
239.40
Check Total:
239.40
6413
06/18/2009
Liquid Waste Fund
Sewer Lateral Program #186
Gerald Townsend
1,800.00
Check Total:
1,800.00
6414
06/18/2009
Liquid Waste Fund
Sewer Maint - Material /Supplies
Golden Bell Products, Inc.
1,495.31
Check Total:
1,495.31
6415
06/18/2009
Liquid Waste Fund
Plan Ck/Inspection- Inside
Robin B. Hamers & Assoc., Inc.
8,117.50
6415
06/18/2009
Liquid Waste Fund
Plan Ck/Inspection- Outside
Robin B. Hamers & Assoc., Inc.
1,147.50
6415
06/18/2009
Liquid Waste Fund
Plan Ck /Inspection- Inside
Robin B. Hamers & Assoc., Inc.
14,550.00
6415
06/18/2009
Liquid Waste Fund
Plan Ck/Inspection- Outside
Robin B. Hamers & Assoc., Inc.
270.00
6415
06/18/2009
Liquid Waste Fund
Bristol St Pump - Contract Labor
Robin B. Hamers & Assoc., Inc.
8,946.00
6415
06/18/2009
Liquid Waste Fund
Emerg Pump Plan -Contr Svc
Robin B. Hamers & Assoc., Inc.
3,040.00
6415
06/18/2009
Liquid Waste Fund
Systm Wide Repair Prog. #183
Robin B. Hamers & Assoc., Inc.
3,590.00
Check Total:
39,661.00
AP - Checks feproval ( 07/06/2009 - 3:35 PM)
P40
Check Nut Check
Fund Name
Account
Vendor
06/18/2009
Date
6419
Name
Name
Amount
06/18/2009
Liquid Waste Fund
6419
06/18/2009
6416 06/18/2009
Liquid Waste Fund
Sewer Maint - Material /Supplies
Home Depot Credit Services
38.01
6416 06/18/2009
Liquid Waste Fund
Sewer Maint- Material /Supplies
Home Depot Credit Services
159.89
6416 06/18/2009
Liquid Waste Fund
Sewer Maint - Material /Supplies
Home Depot Credit Services
99.29
6417 06/18/2009 Solid Waste Fund
6417 06/18/2009 Liquid Waste Fund
6418 06/18/2009 Liquid Waste Fund
6419
06/18/2009
Liquid Waste Fund
6419
06/18/2009
Liquid Waste Fund
6419
06/18/2009
Liquid Waste Fund
6419
06/18/2009
Liquid Waste Fund
6419
06/18/2009
Liquid Waste Fund
6419
06/18/2009
Liquid Waste Fund
6420 06/18/2009 Liquid Waste Fund
6420 06/18/2009 Liquid Waste Fund
6421 06/18/2009 Liquid Waste Fund
6422 06/18/2009 Solid Waste Fund
6422 06/18/2009 Liquid Waste Fund
6423 06/18/2009 Solid Waste Fund
6424 06/18/2009 Solid Waste Fund
Benefits Admin Costs
Benefits Admin Costs
Sewer Maint- Water Pumps
Misc Swr Wk#164 -Cont Svc
Misc Swr Wk#164 -Cont Svc
Misc Swr Wk#164 -Cont Svc
Misc Swr Wk#164 -Cont Svc
Misc Swr Wk#164 -Cont Svc
Misc Swr Wk #164 -Cont Svc
Horizon Health EAP
Horizon Health EAP
Irvine Ranch Water District
ITT Water & Wastewater U.S.A.
ITT Water & Wastewater U.S.A.
ITT Water & Wastewater U.S.A.
ITT Water & Wastewater U.S.A.
ITT Water & Wastewater U.S.A.
ITT Water & Wastewater U.S.A.
Sewer Maint -Pump Stn Contract Jimni Systems, Inc
Sewer Maint -Pump Sm Contract Jimni Systems, Inc
Sewer Lateral Program #186 Judith Meng
Public Info /Ed/Community Promo King Badge & Button Comp
Public Info /Ed/Community Promo King Badge & Button Comp
Large Item Pick -up
Building Maintenance
LITCO
Lloyd Pest Control
Check Total:
Check Total:
Check Total
Check Total:
Check Total:
Check Total:
Check Total:
Check Total:
297.19
1.40
12.60
14.00
7.50
7.50
3,977.01
23,675.75
4,004.46
2,144.41
705.98
111.78
34,619.39
525.22
567.01
1,092.23
1,800.00
1,800.00
3.78
34.06
37.84
4,725.19
4,725.19
7.00
AP - Checks for Approval ( 07/06/2009 - 3:35 PM ) Page 10
Check Number
Check Date
Fund Name
Account Name
Vendor Name
Amount
6424
06/18/2009
Liquid Waste Fund
Building Maintenance
Lloyd Pest Control
63.00
Check Total:
70.00
6425
06/18/2009
Liquid Waste Fund
Small Tools /Equipment
Lab Safety Supply Inc.
283.31
Check Total:
283.31
6426
06/18/2009
Solid Waste Fund
District Manager
Donald McIntyre
3,150.00
6426
06/18/2009
Liquid Waste Fund
District Manager
Donald McIntyre
5,850.00
Check Total:
9,000.00
6427
06/18/2009
Solid Waste Fund
District Manager
Donald McIntyre
173.25
6427
06/18/2009
Liquid Waste Fund
District Manager
Donald McIntyre
321.75
Check Total:
495.00
6428
06/18/2009
Liquid Waste Fund
Sewer Maint- Water Pumps
Mesa Consolidated Water Dist
15.00
Check Total:
15.00
6429
06/18/2009
Solid Waste Fund
Office Supplies
Noack Awards Engraving & Promo
3.10
6429
06/18/2009
Liquid Waste Fund
Office Supplies
Noack Awards Engraving & Promo
27.89
Check Total:
30.99
6430
06/18/2009
Solid Waste Fund
Public Info /Ed/Community Promo
Norseman Plastics
527.28
Check Total:
527.28
6431
06/18/2009
Solid Waste Fund
MultiMed/Blueprint/Copies /Sub
The Orange County Register
4.28
6431
06/18/2009
Liquid Waste Fund
Multi Med/Bl ueprints/Copies/Sub
The Orange County Register
38.52
Check Total:
42.80
6432
06/18/2009
Liquid Waste Fund
Due to OCSD
Orange County Sanitation Distr
103,711.81
Check Total:
103,711.81
6433
06/18/2009
Solid Waste Fund
Office Supplies
Office Depot
10.34
6433
06/18/2009
Liquid Waste Fund
Office Supplies
Office Depot
93.10
6433
06/18/2009
Solid Waste Fund
Office Supplies
Office Depot
-1.55
AP - Checks feproval ( 07/06/2009 - 3:35 PM)
P*
Check Nue Check Date Fund Name Account Name Vendor Name Amount
6433
06/18/2009
Liquid Waste Fund
Office Supplies
Office Depot
-13.94
6433
06/18/2009
Solid Waste Fund
Office Supplies
Office Depot
6.03
6433
06/18/2009
Liquid Waste Fund
Office Supplies
Office Depot
54.22
6433
06/18/2009
Solid Waste Fund
Office Supplies
Office Depot
8.75
6433
06/18/2009
Liquid Waste Fund
Office Supplies
Office Depot
78.77
6433
06/18/2009
Solid Waste Fund
Office Supplies
Office Depot
18.63
6433
06/18/2009
Liquid Waste Fund
Office Supplies
Office Depot
167.72
6433
06/18/2009
Solid Waste Fund
Office Supplies
Office Depot
32.95
6433
06/18/2009
Liquid Waste Fund
Office Supplies
Office Depot
296.51
Check Total:
751.53
6434
06/18/2009
Liquid Waste Fund
Sewer Lateral Program #186
Pattrick Ayres
1,800.00
Check Total:
1,800.00
6435
06/18/2009
Liquid Waste Fund
Sewer Lateral Program #186
Patricia Foster
2,384.00
Check Total:
2,384.00
6436
06/18/2009
Solid Waste Fund
Building Maintenance
Pacific Building Care, Inc.
45.38
6436
06/18/2009
Liquid Waste Fund
Building Maintenance
Pacific Building Care, Inc.
408.37
Check Total:
453.75
6437
06/18/2009
Liquid Waste Fund
Misc Swr Wk #164 -Cont Svc
Santa Ana Blue Print
33.00
6437
06/18/2009
Liquid Waste Fund
Systm Wide Repair Prog. #183
Santa Ana Blue Print
29.39
Check Total:
62.39
6438
06/18/2009
Liquid Waste Fund
Sewer Maint - Electric Pumps
Southern California Edison
1,592.18
Check Total:
1,592.18
6439
06/18/2009
Solid Waste Fund
Public Info /Ed /Community Promo
Matt Scheafer
522.00
Check Total:
522.00
6440
06/18/2009
Liquid Waste Fund
Sewer Lateral Program #186
Scott Liolios
397.50
Check Total:
397.50
6441
06/18/2009
Liquid Waste Fund
Sewer Lateral Program #186
Sonja Trefethen
800.00
AP - Checks for Approval ( 07/06/2009 - 3:35 PM ) Page 12
Check Number
Check Date
Fund Name
Account Name
Vendor Name
Amount
Check Total:
800.00
6442
06/18/2009
Solid Waste Fund
Sharps Program
Stericycle
238.11
6442
06/18/2009
Solid Waste Fund
Sharps Program
Stericycle
228.27
6442
06/18/2009
Solid Waste Fund
Sharps Program
Stericycle
167.30
6442
06/18/2009
Solid Waste Fund
Sharps Program
Stericycle
725.72
6442
06/18/2009
Solid Waste Fund
Sharps Program
Stericycle
125.39
Check Total:
1,484.79
6443
06/18/2009
Liquid Waste Fund
Deferred Compensation - 457
VantagePoint Transfer Agents
305.00
Check Total:
305.00
6444
06/18/2009
Liquid Waste Fund
Deferred Medical -RHS- Employee
VantagePoint Transfer Agents
277.05
6444
06/18/2009
Liquid Waste Fund
Deferred Medical -RHS- Employee
VantagePoint Transfer Agents
206.57
6444
06/18/2009
Liquid Waste Fund
Deferred Medical - RHS - Employee
VantagePoint Transfer Agents
70.48
Check Total:
554.10
6445
06/18/2009
Solid Waste Fund
Cellular Service
Verizon Wireless
35.21
6445
06/18/2009
Liquid Waste Fund
Cellular Service
Verizon Wireless
569.93
Check Total:
605.14
6446
06/18/2009
Liquid Waste Fund
Sewer Lateral Program #186
Jacoby WM
469.50
Check Total:
469.50
Report Total: 739,942.56
AP - Checks fproval ( 07 /06/2009 - 3:35 PM) PO
Costa Mesa Sanitary District
Expense Reimbursem* Form for Directors
Name
I. Attach all receipts.
T i
DATE OF EVENT
PURPOSE OR OCCASION
LOCATION
TRAVEL* TRAVEL*
MEAL EXPENSE
OTHER
+
.' ��
[
r-
T,
+
`Gan be used for private auto as well as taxi, limo and air fare. � Qj- Y -1 1 10 1
II. Calculation
1. miles at 55.0 cents per mile
(Current Rate)
2. Total meals
3. days attendance at $ 221.00 per day
(per Board poNCy)
4. Meeting
5. Other _
Conference/Event:
Location:
Per Ordinance No. 55, "Board members shall provide brief reports
on meetings attended at public expense at the next regular Board
meeting." (Operations Code, Section 3.01.035)
Total= $ 103-24-00
Significant points learned of benefit to the District and its
ratepayers:
Costa Mesa Sanitary District
Expense Reim bursemie Form for Directors
Name: L2)oc
I. Attach all receipts.
DATE OF EVENT
PURPOSE OR OCCASION
LOCATION
TRAVEL*
MEAL EXPENSE
OTHER
10 1q1,09
nn
) k(( U
(-1 c 14J
LV`5 ��u&J
(� YVS
„ v
�_ t to 1 -
(� 10D
L -z c, I-
(�, G
c -A;
'Can be used for private auto as well as taxi. limo and air fare.
II. Calculation
1. - miles at 55,0 cents per mile
(Current RaW
2. Total meals
3. %o days attendance at $ 221.00 per day
(per Board oollcv)
4. Meeting
5. Other
Conference/Event:
Location:
Per Ordinance No. 55, "Board members shall provide brief reports
on meetings attended at public expense at the next regular Board
meeting." (Operations Code, Section 3.01.035)
(rev, 111A)9)
7-
r .,
Total = $ 13 Z C,
Significant points learned of benefit to the District and its
ratepayers:
U1 �\ C d - aC A„ A V-- &I,w CCK �A'Ji ^ I.4cck
L,
Director Signature: az LA - _ -- -
Costs Mesa Sanitary District
Expense Reimbursement Form for Directors
lame:
Attach all receipts.
DATE OF EVENT
PURPOSE OR OCCASION
LOCATION
TRAVEL*
MEAL EXPENSE
OTHER
An be used for private auto as well as taxi. limo and air fare.
Calculation
1. miles at 55.0 cents per mile l U_,
(Curreni Rate)
2. Total meals
3. days attendance at $ 221.00 per day
(per Board Dollcv)
4. Meeting
5. Other
onference/Event:
C� (e il-
ovation:
er Ordinance No. 55, "Board members shall provide brief reports
n meetings attended at public expense at the next regular Board
ieeting." (Operations Code, Section 3.01.035)
CI
Total = $ q 4�
Significant points learned of benefit to the District and its
ratepayers: (.7
r
77,�
C T
v, -
1 "^4'
Deo'r Signature:
Costa Mesa Itary District
Expense Reimburset Form for Directors
Name: Gary Monahan
I. Attach all receipts.
DATE OF EVENT
PURPOSE OR OCCASION
LOCATION
TRAVEL*
MEAL EXPENSE
OTHER
6/8/09
Special Meeting
CMSD
6/10/09
LEED "Yard" Committee Meeting
CMSD
6/23/09
Sewer System Committee Meeting
CMSD
6/24/09
Regular CMSD Board Meeting
CMSD
*Can be used for private auto as well as taxi, limo and air fare.
ll. Calculation
1. miles at 55.0 cents per mile
(Current Rate)
2. Total meals
3. 4 days attendance at $ 884.00 per day
(per Board policy)
4. Meeting
5. Other
Conference /Event:
Location:
Per Ordinance No. 55, "Board members shall provide brief
reports on meetings attended at public expense at the next
regular Board meeting." (Operations Code, Section 3.01.035)
Total= $884.00
Significant points learned of benefit to the District and its
ratepayers:
(rev, 1/1/09)
Director Sign
Q
0
Expense Reelmb At Form for Directors
1. attach all receipts.
qkq- �ro- "*r3
ATE OF EVENT
PURPOSE OR 000MIO N
LOCATION �
TRAVEL
MEAL EXPENSE
07HEFI
C c 14 `r L w
{� �(
o AV-19 rc ? �-
C ✓I� S
'Can be used for prlveft auto as well as IsA, fto and air fare,
il. Calculati on
Ln 1. miles at 55.0 cents per mile
(Cuuft Rote)
2. Total meals
C 3. days attendance at $ 221.00 per day
EB cm► ��r)
Q
4. Meeting
0 5. 01her
B
v Location:
n;
Per Ordinance No. 55, `Board members shall provkla brlel
reports on meetings attended at pubile exWee at the next
regular Board meeting." (Operations Code, Section 3.01.035)
I
06
Total
Significant points seamed of benefit to the Ditoftd and Its
ratepayers:
DlrGctar Suture;
m
a
m
CD
N
I
n
I
Costa Mesa San* District
- -
Ppense Reimbursement Form for Directors
m
a t,� Attach all receipts.
ti
a
F-
A
Q
Q
N
d
W
.o
a'
LO
o
N
N 0 N
ATE OF EVENT
PURPOSE OR OCCASION
LOCATION
TRAVEL'
MM EXPENSE
OTHER "
�` -a-
i
3
N
8 2 3- v°
- IJE72 C �� 91
_
H
a
'Can be used for private auto as well as taxi, limo and air (are.
11. Calculation
1. miles at %.0 cents per mile
(Current Rate)
2. Total meals
3. ��_ days attendance at $ 221.00 per day
0, P,08.] poky)
4. Meeting
5. Other
won erence van
U 1
_Q
j
� Q
o m
D ra
B Uo -
Total= $ n4y 40
Significant points learned of benefit to the District and its
v Location: ratepayers:
Per Ordinance No. 55, "Board members shall provide brief
m reports on meetings attended at public expense at the next
CD
reu far Board meeting," (Operations Code, Section 3.01.035)
t �
z o
ti s..,. V, M?
Director Signature:
b
r�
0
N
3
T
3
N
DD
W
W
I
WRITTEN
COMMUNICATIONS
Do not place this sheet in binder -- Return to Joan
•
0
Robert Dickson
314 Ogle St., Apt. G
Costa Mesa, CA 92627
(949) 574 -1946
June 30, 2009
Costa Mesa Sanitary District
628 W. 19th Street
Costa Mesa, CA 92627.
Dear CMSD:
RECEIVED
JUL - i zoos
COSTA MESA SANIMRYOISTRICT
1 am writing to share a compliment and express a concern. First, I would like to compliment you
on your website, which is easy to use, visually appealing and packed with information. The
website also is the source of my concern, as the Calendar tab is very much out of date and
incomplete.
Please send me a schedule of upcoming 2009 CMSD Board meetings, along with the agenda for
the next board meeting. Please immediately update the CMSD website to include all 2009
CMSD meeting agendas and provide a schedule of upcoming CMSD meetings. Please also
include all available 2008 and 2009 CMSD meeting minutes.
It is my understanding that CMSD intends to raise rates again, yet no notice is provided on the
website, nor any information on how to comment on the proposed rate increase. Without this
information readily available, the public is not able to participate in the activities of the CMSD.
I appreciate your public outreach and recycling efforts, and look forward to learning more about
the vital functions the CMSD performs. Please let me know when you intend to have the
requested information available on your website.
Thank you,
Robert Dickson
nct
u0sta MumUn Sanitaq Dist
aii Imoepe.11oew. Speclof D1stiwl.
Board o/ Directors
Ar/olu SehuJ� -�
Ri)hc rl Owen
Gn - atr�nuh"�i; July 8, 2009
Arl/ m,
J0j?I(S Fe rrti man
Q4
fat r,,,,<<</,»> Protecting Our Cor+11rn4nit�'s tje -affb 6� I)rovibing solib waste amb sewer collect.imi services.
n
Mr. Robert Dickson
Ph nc
314 Ogle Street, Apt. G
Costa Mesa, CA 92627
,'tall,
Robin B. Han r'
Dear Mr. Dickson
�9rrtihcr
Joan Revak
Board Secretary/Program Manager /Clerk of the District
941); 6 , i
Thank you for your letter of June 30, 2009. Please accept the
District's apology with regard to the website not being up to date and
let me assure you the issue is being addressed.
Ihnmrrs ,�. l�u�nh
- 1.i".irn� A1rrtu,L<r
As requested, the following dates of upcoming Board of Directors
meetings are provided. The agenda for the next meeting, July 23,
2009, has not been finalized, however, I will place it in the mail to you
on Thursday, July 16, 2009.
�s171 ;7/<7T 11 !1 1(111Ui']"
E lrrl </ �hr Uirlri t
July 23
Von R Buln%
August 27
` "I'd ` ` llwoi
September 17
October 22
Ile I/( u., /). 1)(i I ;�
O;
November 16
December 17
Q4
fat r,,,,<<</,»> Protecting Our Cor+11rn4nit�'s tje -affb 6� I)rovibing solib waste amb sewer collect.imi services.
n
Sincerely,
Ph nc
Joan Revak
Board Secretary/Program Manager /Clerk of the District
t rldr.SS
92o-`71, 710
Q4
fat r,,,,<<</,»> Protecting Our Cor+11rn4nit�'s tje -affb 6� I)rovibing solib waste amb sewer collect.imi services.
n
r pY
4
z 4
> k
coo
p aoa Mesa SanitarN District
f r
pORKI ... an Inbe� enbent Special DiStyict
Board of Directors
Arlene Schafer
Robert Ooiern
Gar Monahan
Arthur Perri-
James Ferr.ymun
Staff
Robin B. Hamers
Manager
District Engineer-
(949) 631 -17.31
Thomas A. Faith
Assistant Manager
Joan Revak
0 o Roard
Secretory
gram Manager
Clerk of the District
Alan R. Burns
Legal Counsel
Marcus D. Davis
T reasurerlDi.rector of
Finalce
Phone
(949) 645 -8400
Fax
(949) 650 -2253
Address
628 W. 19th Street
Costa. Mesa, CA
0 92627 -2716
July 1, 2009
OEO Applicant
628 W. 19'' Street
Costa Mesa, CA 92627
Dear Applicant,
Thank you for submitting an application for the Ordinance Enforcement Officer
position. We appreciate your interest in employment with Costa Mesa Sanitary
District and the time you took to apply.
The Board of Directors has directed Staff to postpone the selection of the Ordinance
Enforcement Officer and consider additional options. Therefore we regret to inform
you that the District will not be continuing in the selection process at this time.
Should we receive direction to continue the selection process within the fiscal year
we will contact you at that time.
If you have any questions, please direct them to me at (949) 645 -8400 extension 230.
Sincerely,
Sherry Kallab
Management Analyst
41er
%4P Primed on Protecting our communitN's 6ealtb 6 N providing sofib waste and sewer collection services.
Recycled Paper www.crosbca.gov
9
0
•
SEINER SYSTEM COMMITTEE AGENDA
July 21, 2009,10:30 a.m.
Costa Mesa Sanitary District
628 W. 19th Street
Costa Mesa, California
Directors Monahan, Ooten and Ferryman
I. Monthly Spill Statistics
A. Charging FOG Permittees for Extra District Costs — 6 -29 -09
II. Statewide Sanitary Sewer Overflow Reduction Program — Annual Compliance Report — May 2009
A. 2008 Annual Ocean and Bay Water Quality Report — OCHCA
B. Laguna, Newport Top '08 Beach Closures — OC Register — 7 -8-09
III. AB 1366 — OCSD Water Softeners Support Letter 4 -22 -09
IV. OCSD Offer of Area 7 Sewers Update
V. CMSD Line Maintenance Cleaning — NPSI Agreement — Addendum 1 Completed; Addendum 2 Preparation
VI. Uniform Construction Cost Accounting Act Bidding (Pump Stations, Manhole Rehab, offsets)
VII. Clearinghouse Location for Educational Materials — SARBS FTP — Update
Vlll. Transfer of Sewer Lines from OCSD to CMSD — Requires $1 Million in Repairs — Update
IX. Costa Mesa Sewer Fees to Spike — Again — Daily Pilot — 6 -30 -09
X. CMSD Projects:
A. Project #129 — Bristol Street Sewer — Update
B. Project #164 — Miscellaneous Sewer Work — Manhole Adjusters — 23 Manholes
C. Project #168 — Irvine Pumping Station Relocation — Update on Damage to Adjoining Property
D. Project #170 — Major Emergency Response Plans for Pumping Stations — Project Completed
E. Project #171 — Irvine Pumping Station Force Main Rehabilitation
F. Project #175 — OCSD Grant — Televising CMSD Sewer Lines — 03/09 Completion
G. Project #182 — Analysis of CCTV Results
H. Project #183 — System -Wide Sewer Repair — New Project on Bristol Street
I. Project #186 — Sewer Lateral Assistance Program — Update
1. Root Intrusion Repair Coordination with Costa Mesa City Sidewalk/Curb /Gutter Repairs
2. City of Huntington Beach Allots $500,000 More for Sewer Repair — OC Register — 7 -11 -09
J. Project #187 — District Yard Update
XI. Other
XII. Public Comments
Dated: July 14, 2009
Clerk of the District
BOARD OF DIRECTORS
• �gP SANII;q��
h
S TA F F REPO R T '�0 �^T� °�9
DATE: July 14, 2009
SUBJECT: ORANGE COUNTY SANITATION DISTRICT (OCSD) SEWER
TRANSFER TO COSTA MESA SANITARY DISTRICT (CMSD)
AGREEMENT BETWEEN OCSD AND CMSD
PREPARED BY: ROBIN B. HAMERS, PE
JOSEPH P. SINACORI II, PE 4
SUMMARY: The project involves the sewer lines proposed for transfer by OCSD to CMSD
• located in the City of Costa Mesa per attached Exhibit "A ". The CMSD staff reviewed the video
inspection and reports for these areas prepared in March 2008 by Performance Pipeline Technologies
to assess the condition of the sewer lines and manholes. Based on the CMSD evaluation, a report was
prepared in September 2008 summarizing the deficiencies in these lines with recommendations for
repair. The OCSD prepared a rough cost estimate in February 2009 to mitigate these deficiencies
based on the report prepared by CMSD. Refer to the table below for the location and summary of
costs for each transfer area.
•
In June 2009, the CMSD engineering and operations staff reviewed in detail the cost estimate
prepared by OCSD to mitigate deficiencies in sewer lines proposed for transfer. Based on this review,
Costa Mesa Sanitary District
LOCATION:
kmi , . - �,
,ary ,.
I
CSD COST �ESTO
S
1
Avenue of the Arts
170,964.74
2
Park Center Drive and Anton Boulevard
267,345.01
3
Bear Street
108,965.86
4
Smalley Road, San Leandro Lane, Wakeham Park
304,332.71
5
Sunflower Avenue Easement, South Coast Drive
169,542.08
6
Fairview Road to Adams Avenue
54,526.99
Total
Budget Range
1,075,677.39
1.0 M to 1.3 M
In June 2009, the CMSD engineering and operations staff reviewed in detail the cost estimate
prepared by OCSD to mitigate deficiencies in sewer lines proposed for transfer. Based on this review,
Costa Mesa Sanitary District
BOARD OF DIRECTORS
Staff Report
it was concluded that the OCSD cost estimate was conservative since it was rough order magnitude.
The cost estimate included a fifty -four percent (54 %) mark -up on each item for contingency. The cost
estimate provided a range for the total from $1.0 to $1.3 million dollars.
The CMSD staff agreed that the $1.3 million dollar estimate (high end) more accurately represents the
deficiency areas because the OCSD did not include in the estimate a few key items as follows:
TRANSFER
AREA-
DEFICIENCY NOT Il�tCLUDED
, .; F "_
COST ESTIMATE-TO"
MITIGATE DEFICIENCIES
1
N/A
N/A
2
N/A
N/A
3
N/A
N/A
4
Easement in Wakeham Park (Engineering & Mgmt)
20,000
5
Sag in South Coast Drive (Under Estimated)
100,000
5
CCTV line in Sunflower Easement (Not Included)
1,000
5
Replace cast iron manhole cover (38" Diameter)
500
5
Adjust frame and cover to grade
1,500
5
Repair 2' deep sink hole (5' wide x 8' long)
2,000
6
Easement in Private Property (Engineering & Mgmt)
20,000
Overall
Prepare Engineering Plans & Specs @ 10%
130,000
Total
275,000
CONTRACT INFORMATION: The CMSD first requested that the OCSD repair the deficiency
areas prior to the transfer. However, OCSD then requested a five (5) year window after the transfer to
perform the repairs. Subsequently, OCSD asked if CMSD would take the sewer lines in current
condition along with reimbursement to mitigate deficiencies per the cost estimate discussed herein. It
appears this would be a one time payment with CMSD assuming the risk that the payment would
cover the cost for repairs. The CSMD engineering and operations staff agreed that it is acceptable to
take the sewer lines in current condition along with reimbursement from OCSD for $1.3 million
dollars to implement the repairs and bring the sewer lines up to CMSD standards.
RECOMMENDED ACTION: The CMSD staff recommend that the Board of Directors:
• Setup an agreement with OCSD for transfer of sewers and payment of $1.3 million dollars to
mitigate deficiencies in the sewer lines proposed for transfer to CMSD.
• Authorize CMSD staff to implement the repairs of the deficiency areas in the sewer transfer
lines utilizing the 1.3 million dollars in payment from OCSD.
I
Costa Mesa Sanitary District
•
•
•
•
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® CMSD -Proposed
0 OCSD
Sewers Transfer
CMSD
CMSD - Proposed
OCSD
City Boundary
®Costa Mesa
D Santa Ana
l� Unincorporated
Pump Station
PS
OCSD FM
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® Orange County Sanitation District/Costa Mesa Sanitary District Sewer Transfer Prepared By; A. Nazaroff
Exhibit A Date May 2008
Transfer Area Rev 1
CMSD Sewer Transfers_May 2008_v01.mxd
' �S�gAPo1Pq�6
en -FT ct
cosla M�evsa santars Dst
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4cy
% a Printed on Protecting our communitN's healtb 6N providing sof id waste and sewer cof f ection services.
Recycled Paper www.crosbca.gov
July 16, 2009
Board of Directors
Arlene Schafer
Robert Ooten
Gary Monahan
Arthur Perry
James Ferryman
Los Angeles Times
1375 Sunflower Avenue
Costa Mesa, CA 92626
staff
i sf
RE: Major Sewer Transfers — OCSD to CMSDrPh "ase IV
Robin B. Kamers
Dear:
Manager
�
District Engineer,
(949) 631 -1731
Please be advised the Orange County Sanitation District (OCSD) has been
transferring various sewers to the Costa,�Mesa Sanitary District (CMSD) over
Thomas A. Fauth
the last few years with Phase IV upcoming this year.t
Assistant Manager
Y
The purpose of the transfers iswto have smaller #local sewers owned by the
local agency rather than the regiohA"'kSewer agency. Attached is a list of the
Joan Revak
Board secretary
r>
main reasons for the transfers plus a rnaprshowing theysewers being
ogram Manager
transferred.
dF4"''
Clerk of the District
` =
Certain p rope rtiesr'connectedtto these "sewers will now be subject to yearly
CMSD sewer fees as the CM, will be ;responsible for the long term
n,
Alan R. Burns
cleaning, maintenance ;repair;rehabilitation and replacement of the lines.
Legal counsel
PleaseFnote`'tle�iCMSD could have been charging the properties subject to
this notice these same.yearly charges sin °ce the property was first connected.
Marcus D. Davis
The CM SD's connection-;chargrftcould also have been collected. Enclosed
TreasnreriDireetor of.
please finda5achedule ofhthe 200$ -2009 yearly sewer charges and please
Finance
note the District's fiscal year is from July 1 to June 30.
The property identified under Los Angeles Times ownership is shown below
Phone
along with the 2008" #2009 charge, had it been in effect.
(949) 645- 8400
"
Fax
1375 Sunflower Avenue: $4,875.95
(949) 650 -2253
Yearly sewer charges collected by the CMSD are shown as a separate line
item on the Orange County property tax bill. The transfer is expected to be
completed by March 2009. Rather than collect a pro -rata share of the 2008 -
Address
2009 charges, the District will place the first charge on the 2009 -2010 fiscal
628 W. 19th street
year property tax bill. The CMSD adheres to the provisions of Proposition
Costa Mesa, CA
218 when considering and determining sewer charges.
92 62 7 -2 71 6
•
4cy
% a Printed on Protecting our communitN's healtb 6N providing sof id waste and sewer cof f ection services.
Recycled Paper www.crosbca.gov
Major Sewer Transfers
OCSD to CMSD Phase IV
October 28, 2008
Page 2
Thank you for your consideration in this matter. Please call me at
(949) 631 -1731 if you have any questions.
Sincerely,
&rilffl
Robin B. Hamers
Manager /District Engineer
• Transfer of Sewers from OCSD to CMSD - Phase IV
Reasons for the Transfer
1. OCSD is a large regional sewer agency that owns wastewater treatment plants in
Fountain Valley and Huntington Beach. OCSD also owns trunk sewers as large
as 96" in diameter (8 -feet inside diameter.)
2. OCSD has a policy whereby small sewers that serve only one jurisdiction are
more appropriately owned by the local sewer agency. OCSD usually only owns
sewers that serve two or more agencies or are very large. The sewers to be
transferred are small, ranging from 10 " -18 ", and only serve the Costa Mesa
Sanitary District. The CMSD has confirmed it can properly own and maintain
these sewers.
3. Similar transfers between OCSD and CMSD have occurred with the Arlington
• sewer rehabilitation and transfer, the Watson sewer transfer, and the California
sewer transfer.
4. The CMSD has been assisting OCSD in monitoring these lines, requiring sewer
capacity studies when necessary and working with developers to understand
how to connect to these lines.
5. Transfer of the sewers will eliminate an extra processing step that developers,
owners, engineers and contractors currently have to follow as it will remove one
agency from the approval process.
6. Transfer of the sewers will simplify the state mandated fats, oils, and grease
(FOG) control program as restaurants and food service establishments
connected directly to these lines will be under local control.
• 9/15/08
Page 1 0 SEWER LATERAL AND CLEAN OUT FINAAL ASSISTANCE PROGRAM - CMSD #186
2008 -2009 Fiscal Year
Updated: -
06/22/09
Work Performed: '
1
2184 Rural Place
Gary Monahan
9/548 -0099
6/10/2008
Completed IT, C, CO, V $ 375.00
7/31/2008
2
3
923 Cedar Place
929 Cedar Place
Terri Gist - Queener
Terri Gist - Queener
9/646 -4048
9/646 -4048
6/26/2008
7/3/2008
Completed $ 1,800.00
Completed C, SR $ 387.50
7/15/2008
7/15/2008
4
3036 Garfield Avenue
Ran Malouf
909- 374 -8640
7/312008
Completed JT, CO, V, SR $ 1,325.00
7/31/2008
5
2379/2381 Elden Avenue
Elden Street Partners LP
9/230 -5426
702008
Completed $ 830.00
7/31/2008
6
1035 Presidio Drive Kamal Pepic 7/957 -2983 7/8/2008 Completed IT, C, V $ 326.42 7/31/2008
257 E. 16th Place John Steed 9/697 -5652 7/14/2008 In Progress
3144 Sicily Avenue Christopher Oeding 7/751 -2008 7/16/2008 In Progress
20232 Spruce Avenue Brad Larkins 19/244 -3465 17/21/2008 1Completed IT, C, CO, V $ 1,750.00 3/12/2009
341 Cherry Tree Ln. Brien Bohler 7/349 -2960 7/23/2008 In Progress
2170 Pacific Avenue A,B,C David D. Coe 9/548 -5131 7/23/2008 lCompleted CO, V ? $ 1,800.00 8128/2008
327 E. 21 st Street Leslie Marler 7/545 0442 7/28/2008 Com leted C. RC, CO, V, SR $ 1,800.00 9/25/2008
820 Towne Street lBrad Edwards 9/874 -9212 7/28/2008 Completed T, CO, V, NL S 1,471.001 11/20/2008
974 W. 19th Street Alfredo Maciel 9/548 -0600 7/31/2008 In Progress
360 Ramona Way Jill Johnson 9/887 -4145 7/31/2008 lCompleted R j $ 1,800.00 10/22/2008
2229.2231 Orange Ave. Brad Allred 7/580 -6058 8/4/2008 Completed $ 1,800.00 1 8/28/2008
2905 Redwood Avenue lWayne Distro 7/557 -4084 8/4/2008 lCompleted VC, ;{ $ 160.00 9/11/2008
776 Joann Street Alfyson Ebert 9/945 -8578 815d2008 In Progress
1916 Sumba Circle Ferne Young 7/556 -0049 8/6/2008 Completed CO, V ': $ 690.00 8/28/2008
Azure, N.B. Joseph Bell 9/852 -9569 8/8/2008 Com leted T, C, CO, V. R $ 1,800.00 9/25/2008
234 Hanover Drive Richard Al quire 7/549 -1075 8/1212008 Completed C, V, SR ;` $ 725.73 8128/2008
2962 Ceylon Drive Richard Mithoff 7/641 -7002 8/12/2008 Completed T, C, V, NL $ 1,800.00 9/25/2008
300 Cutter Way Robert Kaessner 9/294 -5663 8/14/2008 Co m leted $ 1,800.00 10/22/2008
2030 Pomona Avenue Mark Hardt 7/654 -4270 8/18/2008 Completed T, V, NL $ 1,800.00 614/2009
2563 Oxford Lane Dave -Doyle 7/319 -2522 8/18/2008 Completed CO, V, SR $ 1,251.00 9/25/2008
3148 Sumatra Place Brian Leung 7/754 -1133 8/19/2008 Corn leted 'RC, CO, V $ 1,471.50 10/22/2008
979 Congress Street Margarita Garcia 9/548 -7805 8/21/2008 Com leted $ 1,075.00 10/9/2008
804 Con ress Wes Courvoisier 9/646 -1832 8/2512008 Completed $ 800.00 9/11/2008
7
11
12
13
14
15
16
17
18
19
2012382
21
22
23
24
25
26
27
28
2912291
Elden Avenue
Debbe Hau
9/200 -9916
8/27/2008
Completed
T, C CO V R
$ 1,800.00
9/11/2008
30
338 Cher Tree Lane N.B.
Jeff Tanner
7/308 -8114
8/28/2008
Completed
T, V, NL
$ 1,800.00
4/2312009
31
1721 Paloma Dr., N.B.
Bruce Gray
9/294 -0534
9/2/2008
Completed
T, C, V
$ 352.00
9/11/2008
32
447 Elmhurst Lane
Cara Carlton
9/350 -7178
9/3/2008
Completed
T, CO, V
$ 1,400.00
12/18/2008
33
34
35
36
1956 Pomona Ave
664 Surf Avenue
3097 Yukon Avenue
352 Princeton Drive
David Bartholomew
Kate Medina
George Berg
Barbara Davie
9/510 -4462
9/642 -0782
7/557- 7785
7/751 -7472
9/8/2008
9/8/2008
9/10/2008
9/15/2008
Completed T, CO, V, NL $ 1,048.35
In Progress
In Progress
ICompleted $ 1,507.74
10/9/2008
1/15/2009
37
443 Elmhurst Lane
Jeffrey Gray
7/608 -0404 9116/2008 ComE d T, C, CO, V $ 1,250.00
9/25/2008
38
39
236 Walnut Street
1723 Samar Drive
Lori Connolly
Lb Bennett
9/646 -3577 9/17/2008 Co d $ 925.00
7/979 -6906 9/17/2008 Cod $ 525.00
10/ 9/2008
10/22/2008
40
41
42
43
2227 Holly Lane
150 Rochester
2070 Federal Street
2725 Gannet Drive
Brian Weiss
John Steed
John Uffelman
James Bo osian
9/933 -7011 9/18/2008 Completed IT, CO, V, NL $ 1,800.00
9/697 -5652 9/24/2008 In Progress
9/650 -7949 9/28/2008 In Progress
1310-463-3593110/7/2008 ICompleted IT, V, NL $ 1,475.00
10/22/2008
11/20/2008
44
45
46
1929 Federal Street
2245 Heather Lane - N.B.
291 Esther Street
IDavid Martinez
David Fletcher
IDeanna Rankin
9/642 -8506
9/433 -8433
9/422 -4776
10/1312008
10113/2008
10/14/2008
ICompleted $ 1,800.00
In Progress
ICompletE d $ 462.50
1 10/22/2008
10/22/2008
4712803
Portola Drive
IRobert Goldin
7/641 -9210
10/17/2008
Completed
T, CO, V $ 187.65
11/20/2008
48
20431 CvDress St., S.A.H.
James Candelmo
9/370 -8699
10/21/2008
Com leted
$ 1,800.00
10/23/2008
4912002
Bella Place
Stanle Rodri uez
7/557 -5170
10/20/2008
Com leted
T, C, CO, SR $ 852.50
1116/2008
50
51
52
53
1662 Iowa Street
20121 Orchid Street
20382 Cypress St., N.B.
2317 Colgate Drive
IStephen Foster
Chris Jenkins
Mike Moinfar
Roberrt Ashton
7/662 -0858
7/345 -9371
619/572 -6561
7/850 -0211
10/21/2008
10/21/2008
10/21/2008
10/22/2008
lCompleted $ 1,800.00
In Progress
In Progress
Com leted $ 484.19
11/6/2008
11/20/2008
54
55
56
368 Genoa Lane Heinz Borisch 9/650 -6063 10/23/2008 Completed T, C, SR $ 600.00 11/6/2008
3232 Clay Street Jack Bailey 7/968 -5518 10/28/2008 In Progress
271 Lilac Lane IGina Shafonsk 9/212 -1588 10/28/2008 ICompleted s 1 623.86 11/20/2008
Updated: -
06/22/09
Page 2 SEWER LATERAL AND CLEAN OUT FINANCIAL ASSISTANCE PROGRAM - CMSD #186 Last Updated:
2008 -2009 Fiscal Year 06/22/09
57
58
180 E. 19th Street John Sndegar 9/500 -1220 10/30/2008 Waiting for revoew, video & recpts.
2812 Europa Boger Ransom 9/632 -0943 110/30/2008 IT, V $ 156.69 11/6/2006
59
1065 Tulare Drive
James Herrin
7/549 -7903
11/3/2008
Completed
IT, C. CO, V, R
$ 1,800.00
1 11/20/2008
60
443 Flower Street
Barbara Beck
9/548 -6393
11/3/2008
ICompleted
IT, C, CO, V. R
$ 1,800.00
11/20/2008
61
62
63
2384 Cornell Drive
2234 Orange Avenue
964 W. 19th Street
Jean Femling
James Thomas
Suzi Wexler - Agent
7/549 -2493
9/646 -0459
7/915 -1899
11/4/2008
11/6/2008
11/10/2008
ICompleted
In Progress
Completed
IT, C, CO, V
T, CO, V, NL
$ 1.162.50
S 1,800.00
12/4/2008
1214/2008
64
287 Cabrillo St. tri- lex Richard or David Kalish 818/957 -0050 11/10/2008 Com leted
T, V, NL S 1,173.00
1/29/2009
65
283 Flower Street John Hoffman 9/645 -7323 11/12/2008 Com letd
T, C, V, R $ 1,800.00
12/18/2008
66
282 Knox Hal Schlegel 7/283 -1414 11/12/2008 ICompleted $ 1,800.00 1 12/4/2008
1992 Orange Avenue Thomas Fox 9/200 -7401 11/17/2008 In Progress
539 Hamilton Street (Margo Sanchez 17/381 -8884 111/19/2008 Completed $ 1,800.00 4/23/2009
2301 Anniversary Lane Jill Lindsay 7/269 -1234 11/20/2008 In Progress
3166 Barbados Place Sherry Eaton 17/437 -7365 111/25/2008 (Completed T, C, r(3;1i7 "° $ 11344.88 1/15/2009
900 Joann Street Tim Sandefer 9/548- 0503 11/25/2008 Completed FAY k:- $ 1,800.00 1/29/2009
925 Paularino Ave. Julie Thomas 7/540 -1781 12/812008 In Progress
2649 Orange Ave. Nick Amoroso 7/840 -1700 112/11/2008 (Completed IT, C, V, NL $ 1,800.00 1/6/2009
110 Lexington Lane Georgia Fox 7/878.6309 12/1012008 In Progress
340 Villa Nova Road Alfredo Juan 9/278 -1110 12111/2008 Completed $ 507.50 1/6/2009
1610 Baker Street Jeff Urbaniec 17/540 -0353 112/12/2008 lCompleted T, C, CO, V $ 1,141.50 1/6/2009
2087 Balmoral PI. Antoinette Winders 9/646 -9171 12/16/2008 In Progress
1135 Aviemore Terrace C.B. Nanda 7/920 -8810 12/18/2008 ICompleted $ 256.25 1 1/6/2004
1201 McCormack Lane Susan Hayworth 341 - 660 -7262 12/22/2008 In Progress
1910, 12, 14 Fullerton Ave. Marilyn Alexander 9/675 -7009 12/22/2008 In Progress
920 Cedar Place IJeannette Bond 91632 -6371 112/2312008 CCompleted $ 1,800.00 1/15/2009
1661 Oahu Place Doug Stewart 7/393 -0345 12/29/2008 In Progress
2290 Waterman Way Jay Adler 9/645 -7468 12/30/2008 Completed T, C, CO, V $ 1,750.00 1/29/2009
341 Bordeaux Lane Deboah Patterson 7/655 -3963 12/30/2008 Completed T, C, CO, V $ 1,171.38 1/29/2009
2728 San Juan Lane James Doody 7/504 -0420 12/31/2008 Completed $ 422.50 1/29/2009
2126 Westminster Ave. Frank Krieg 9/200 -9038 1/6/2009 In Progress
1976 Fullerton Ave. Bruce McAllister 1909/730 -1238 1/7/2009 lCompleted $ 1,800.00 1 1/29/20 -0,9
3141 Bray Lane Angela O'Connor 9/350 -7681 1/8/2009 In Progress
508 Orange Ave. Randy Strodel 19/645 -4820 1/8/2009 lCompleted IT, C, CO, V $ 1,800.00 4/9/2009
2749 Gannet Drive Frank Grafton 7/444 -1325 1/8/2009 In Progress
136 Monte Vista Icarrol Kennedy 7/342 -6383 1/12/2009 lCompleted $ 1,600.00 2/12/2000
67
68
69
70
71
72
73
74
75
76
77
78
79
80
81
82
83
84
85
86
87
88
89
90
91
92
545 W. Hamilton
I Richard Cardenas
9/233 -2874
1/13/2009
Com leted
T, C, CO, V, R $ 1,800.00
2/12/2009
93
1965 Tustin
Don Hunt
9/548 -9519
1/16/2009
Com leted
$ 11800.00
1/29/2009
94
2449 Nap o1I Way
John Francis
9/271 -5121
1/20/2009
Completed
IT, C, CO, V $ 1,171.00
2/12/2009
95
2862 Stromboli Road Joan Thomas (Rebel Ely)
1824 1/2 Viola Place Lee Naqvi
3018 Samoa Robin Leffler
970 Governor Robin Leffler
371 W. Wilson Predraq Vasirevic
917/617 -6995
9/642 -1793
7/546 -1452
7/546 -1452
9/874 -6560
1/20/2009
1/21/2009
1/21/2009
1/21/2009
1/23/2009
Completed
In Progress
In Progress
Completed
ICompleted
IT, CO, V. NL $ 1,80000
276.25
IT, C, V, R $ 1.600,00
2/12/2009
3/12/2009
3/12/2009
96
97
98
99
100
101
102
700 W. 20th A, B, C David Bartholomew 9/510 -4462 1/26/2009 ICompleted IT, C. CO. V $ 1,866.50 6/4/2009
1185 Dorset Lane Todd Brown 7/556 -0703 1/27/2009 Completed T, V $ 227.50 5/21/2009
2010 Baltra Place I Annamaria Kovacs 7/957 -1376 1/28/2009 IComp letd T, RC, CO, V, R $ 1.800.00 4/9/2009
1790 Crestmont Place John Foreman 9/631 -4578 1/28/2009 Completd T, G V, R $ 1,800.00 4/9/2009
3483 Santa Clara Circle Javier Orozco 7/481 - 0072 211/2009 In Progress
661 Cove Street Rick Nasca 9/631- 1449 2/312009 In Progress
20352 S.W. Lane jJames
Cypress Richard Lehman Contractor 9/706 -3034 2/5/2009 Completd T, V, NL $ 1 �.50 3/26/2009
654 W. 18th Street, Unit A Shawn Chang 626/395 - 0600 2/9/2009 In Progress
3254 Washinaton Avenue Scott TerDstra 9/294 -0761 2/17/2009 lCompleted IT, CO, V, R, Is 1,800.00 1 5/21/2009
103
104
105
10
108
109
110
111
112
113
1841 Orange Avenue
379 Santa Isabel
2846 Tobago Place
269 20th Street
I Fred Revely
Ken & Christine Ryder
Bob Ooten
Lisa Stanton
7/596 -5395
7/384 -4311
7/338 -9896
9/650 -7447
2/18/2009
2/26/2009
3/2/2009
3/3/2009
ICompleted
Completed
In Progress
ICo m leted
IT, C, CO, V is 1,009.00
T, V, NL $ 1,179.66
IT, C, V, R, NL s 1,800.00
4/9/2009
3/12/2009
3/26/2009
114
1386 Galway Lane
Mary Humphrey
7/557 -1656
3/312009
lCompleted
IT, CO, V, R, SP $ 1,800.00
3/26/2009
9 0 0
Page 30 SEWER LATERAL AND CLEAN OUT FINAL ASSISTANCE PROGRAM - CMSD #186
2008 -2009 Fiscal Year
115
380 University Michael Steiner 9/642 -9666 3/6/2009 Completed T, C, V, R $ 1,800.00 5/21/2009
_116
870 Congress Noemy Serpas 9/910 -0888 3/10/2009 Completed T, V $ 137.50 5/7/2009
117
1935 Anaheim Street Patricia Foster 9/642 -3322 3/10/2009 Completed IT, C, V $ 2,384.00 See Teresa
118
2437 Orange Ave.
ISkip Spengler
9/225 -6268
3/18/2009
lCompleted
IT, V, R
$ 1,800.00
4/9/2009
119
2508 Holly Lane
Steven Melillo
7/357 -6998
3/23/2009
In Progress - T.I.
120
1003 Oak Street
David Harrison
9/631 -1448
3/24/2009
Completed
T, V
$ 137.00
4/23/2009
121
2033 Balearic Drive
Ronald Hackleman
9/212 -9334
3/24/2009
ComipeW
RC, CO, SR
CO.. SR
$ 937.50
4/9/2009
122
202 - A Monte Vista Lane
Doris Lee
7/557 -2691
3/24/2009
Com feted
$ 1,800.00
4/9/2009
123
2011 Paloma Drive ITefford Cotton 9/645 -1878 3/24/2009 ICompleted C, R $ 1,800.00 4/9/2009
124
3157 Bray Lane Nadine Sturdy 7/751 -3934 3/25/2009 In Progress
125
2200 Windward Lane Rosalind Hanaway 9/650 -1094 3/30/2009 Completed T, CO, V, NIL $ 1,800.00 4/9/2009
126
999 Mission Drive Roy Rogers 7/593 -6110 3/30/2009 In Progress
127
276 Albert Place Dianne Leathers 9/548 -9797 3/30/2009 Completed T, H, CO, V, SR $ 625.00 5/21/2009
128
3473 Windsor Court Brenda Fujimoto 7/309 -5262 3/31/2009 Completed T, CO, V $ 1,044.34 5/21/2009
129
1160 Gleneagles Terrace I Pau I Abels 19/642 -0794 4/3/2009 (Completed T, RC, CO, V, SR $ 1,310.00 5/7/2009
130
432 Hamilton Street Salvador Jiminez 9/500 -1430 4/3/2009 Completed T, C, V $ 350.00 5/21/2009
131
338 Reims Lane Susan & Neal Leiman 9/642 -3216 4/3/2009 In Progress
132
2132 Orchard Drive Joseph Jones 9/756 -9126 4/8/2009 In Progress
133
3017 Royce Lane Ray & Julianna Skinner 7/556 - 2677 4/8/2009 In Progress
134
2297 Redlands, N.B. IRobert Mulvihill 9/650 -3615 4/9/2009 Completed IT, C, CO, V $ 1,313.00 6/4/2009
135
2069 National Avenue
ITim Cama na
9/642 -2518
4/9/2009
lCompleted
T, C, CO, V
$ 400.00
5/21/2009
136
1306 Watson Avenue I Bob Houle 7/751 -3322 4/20/2009 Completed $ 1,800.00 1 5/7/2009
137
333 E. 18th Street Gerry Giannini 9/683 -4952 412112009 Completed CO, SR $ 425.75 5/21/2009
138
468 Abbie Way Matthew Boone 19/642 -1288 14/23/2009 ICompleted IT, V $ 162.50 1 5/21/2009
139
163 Magnolia Street Neva Duyndam 9/631 -3646 4/28/2009 In Progress
140
2637 Elden Ave. Steven Kettner 7/438 -3237 4/28/2009 In Progress
141
493 Abbie Way Jane Caldwell 9/631 -0159 4/29/2009 Completed T, V $ 214.50 5/21/2009
142
1905 Lanai Drive IBill Jacob 7/658 -9482 5/1/2009 ICompleted IT, C, V I $ 469.50 See Teresa
143
1930 Swan Drive
ISteven Fink
7/435 -0204
5/5/2009
lCompleted
IT, CO, V, R
1 $ 1,775.00
5/21/2009
144
2201 Pacific Avenue
Jerry Peek
818/247 -4344
5/11/2009
In Progress
145
1992 Kornat Drive
Mary Martineau
7/435 -1083
5/11/2009
ICompleted
IT, CO, V, SR
$ 1,634.50
6/4/2009
146
266 Virginia Place Dominick McGrail 9/646 -8764 5/11/2009 Completed
R, SR $ 1,800.00
5/21/2009
147
2407 Sierra Vista, N.B. Debra Cowles 9/697 -1219 5/12/2009 In Progress - T. I.
148
3484 San Marino Circle Ivan Lafoon 17/241 -9060 15/14/2009 (Completed
IC, CO, NIL $ 1,800.00
6/4/2009
149
3105 Dublin Street Diane Keegan 7/435 -9348 5/19/2009 In Progress
150
2063 State Ave Sonja Trefethen 909/645 -1270 5/20/2009 lCompleted
IT, C, CO, V $ 800.00
See Teresa
151
3101 Fernheath Lane Thomas Mulryan 7/540 -7589 5/21/2009 ICompleted IT, C, CO, V, R I $ 1,800.00 6/4/2009
152
157 Del Mar Avenue H.M. Hargrove 7/296 -2177 5/27/2009 In Progress
153
3206 Michigan Ave. Lynn Faulkner 7/957 -1209 5/27/2009 In Progress
154
3202 Michigan Ave. Clint Brown 7/381 -7110 5/27/2009 In Progress
155
1976 Pelican Place Patrick Ayres 7/751 -0285 6/1/2009 Completed T, C, V, R $ 1,800.00 See Teresa
156
2924 Baker Street John Townsend (son) 17/427 -5920 16/1/2009 (Completed IT, C, V, R, SR $ 1,800.00 See Teresa
157
1730 Centella Place Scott Liolios 9/290 -6360 6/8/2009 Completed T, C, V $ 397.50 See Teresa
158
1921 Diana Lane John & Alex Hawkinson 9/548 -4738 6/9/2009 In Progress
159
3250 Washington Ave. (Judith Meng 17/549 -4147 16/10/2009 (Completed IT, C, V, R $ 1,800.00 See Teresa
160
2964 Andros Street Peter & Ashley Arent 71754 -7156 6/15/2009 In Progress
161
1959 Federal Ave lKristen Van Allen 9 -631 -0579 6/22/2009 lCompleted T,C,CO,R,V $ 1,800.00
Lateral Assistance Reimbursements Total:
$ 145,313.14
Completed (No fill) 111
In Progress 49
Waiting for Review 0_ 160
Identified Root Cutting as at least a part of the issue 40
CALCIUM
Televised, C Cleaning, RC Root Cuffing, CO Clean out Installed, V Video Provided to CMSD, R Rehab, SR Spot Repair, (NL) New Lateral
Apdated:
06/22/09
# •
7/15/2009 SEWER LATERAL ASSISTANCE PROGRAM -CMSD FY 2008 -2009
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The Orange County Register
ORANGE COUNTY
Saturday, July ll, 2009 I Local 13
City allots $500,000, more for sewer repair
Huntington Beach has already spent
$1.4 million but is responding to
more claims over damaged lines.
By JAIMEE LYNN
FLETCHER
THE ORANGE COUNTY REGISTER
HUNTINGTON BEACH • Surf
City is earmarking another
$5100,000 for a new sewer
repair program after re-
ceiving more than 550
claims in four months from
residents over damaged
lines, officials said.
The city has already
tagged about $1.8 million
and spent about $1.4 million
to fix sewer lines just out-
side homeowners' proper-
ties, but officials say they
need the extra funding to
cover demands for the rest
of the fiscal year, which
ends Sept. 30.
City Council members
this week approved appro-
priating $500,000 from the
sewer services fund for the
program.
The council in November
2007 approved a 20 percent
sewer fee increase to help
cover the sewer lateral re-
pair and maintenance pro-
gram, which had previously
been paid for by the city.
The increase came to an ex-
tra $1.42 a month for single -
family residences.
The program went into
effect January 2008 and
was expected to draw $1.4
million in 2008-09 to fix
lines branching from the
city's main line, through the
public right -of -way, up to
the private property line.
However, in March city
officials noted there would
not be enough funding to
cover repairs for the rest of
the current fiscal year be-
cause of the volume of
claims filtering into the city.
More than 550 claims
were filed from January to
April. November topped
the chart with 70 claims
filed.
The public works direc-
tor transferred $375,000
into the fund, and in May,
the originally budgeted $1.4
million ran out.
Utilities Manager Ho-
ward Johnson said about 98
ANA VENEGAS, THE ORANGE COUNTY REGISTER
A ficus tree like the one pictured caused plumbing damage to Karen Klaess' home in Huntington
Beach. The city received more than 550 claims in four months from residents over damaged lines.
percent of the claims cite
damage caused by tree
roots infiltrating sewer
lines.
Huntington Beach is re-
sponsible for maintaining
350 miles of sewer piping
and has a list of about 100
trees that need to be re-
moved because of root
problems, city officials said.
A handful of ficus trees in
various neighborhoods
have been cut down in re-
cent months because resi-
dents have complained
about problems with their
sewer systems.
City officials will consid-
er various options for next
year's program to ensure
there is sufficient funding
to cover the claims, which
could include adjusting
Huntington
Beach is
responsible
for maintain-
ing 350 miles
of sewer
piping and
has a list of
about 100
trees that
need to be
removed
because
of root
problems,
city officials
say.
monthly sewer fees or de-
veloping a waiting list for
residents.
CONTACT THE WRITER:
949-553 -2932 or
jfletcherLPocregister.com
•
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COSTA MESA SANITARY DISTRICT
RECYCLING COMMITTEE
AGENDA
June 25, 2009
12:00 p.m.
Costa Mesa Sanitary District
628 W. 19" Street
Costa Mesa, California
(Directors Ooten and Schaffer)
I. Recycling Committee Goals for 2009 -2010
II. Orange County Waste & Recycling Sub - Regional Meetings and Grant Program
A Regional Recycling and Waste Diversion Grant Fiscal Year 2008/09
III. CR &R Report on Other Agencies Recycling Programs
IV. Disposal of Residential Grease in CMSD Trash Collection Program
V. Composting Workshop at San Juan Capistrano — May 21, 2009
VI. Presentations
A. Career Day at Estancia High School —June 3, 2009
VII. Tours
A. College Park Elementary School Tour of MRF & Landfill
Friday, June 12, 2009
B. Special Education Class (Costa Mesa High School Annex)
Tour of Landfill — Wednesday, June 17, 2009
VIII. Newport -Mesa Unified School District Elementary Science Advisory
Committee
IX. CMSD Signage at Estancia High School & Costa Mesa High School
X. Signs for Orange Coast College Recycling Center
XI. Large Item Collection Program
XII. Report on Other CMSD Recycling Programs
XIII. Public Comments
Dated: June 18, 2009
Clerk of the District
•
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COSTA MESA SANITARY DISTRICT
ICT
RECYCLING COMMI'lC`IC]E]E
AGENDA
July 22, 2009
12:00 p.m.
Costa Mesa Sanitary District
628 W. 19" Street
Costa Mesa, California
(Directors Ooten and Monahan)
I. Recycling Committee Goals for 2009 -2010
II. Orange County Waste & Recycling Sub - Regional Meetings and Grant Program
A. Regional Recycling and Waste Diversion Grant Fiscal Year 2008/09
III. CR &R Report on Other Agencies Recycling Programs
IV. Tours
V. Signs for Orange Coast College Recycling Center
VI. CMSD Signage at Estancia High School & Costa Mesa High School
VII. Large Item Collection Program
VIII. Report on Other CMSD Recycling Programs
IX. Public Comments
Dated: July 15, 2009
Clerk of the District
C�
Rlecycling Committee Goa!
for 2009 and 2010 Calendar Years
I. Encourage Recycling Projects by Non - Profit Organizations
� page Ad in City of Costa Mesa Publication
0 $100 awards given to non - profit organizations that complete recycling projects
0 Utilize $500 Recycling Support from Costa Mesa Disposal
0 Create two projects in 2009 and 2010
0 Contact Girls Club and Boys and Girls Scouts
Past Participants include:
Girl Scouts, Boy Scouts, Cub Scouts, Boys and Girls Club
Potential Participants include:
Schools, Sports Teams
Status:
II. Research Food Recycling
0 Continue Research from 2007 -2008
0 Consider CR &R Wet Recycling Method
0 Provide updates to Board in late 2009 and 2010
. III. Participate in special days and events: such as:
0 National Environmental Education Week - April 12 -18
0 Earth Day - April 22
0 International Composting Awareness Week - May 3 -9
0 Kids Day - August 2
0 California Coastal Clean -Up Day - September 19
0 America Recycles Day - November 15
0 Waste Free Lunch Day (any day)
Status:
Career Day at Estancia High School held June 3, 2009
IV. New District Video
0 Discuss Distribution Strategy
Status: On Hold
V. Educate Residents
Educate Residents on One - Container Mixed Trash Recycling Program
0 Include articles in newsletter and other publications
0 Educate Residents on Achieving 85% Recycling rate
0 Educate Residents on HHW and other proper disposal.
0 CRT- Conducted Seminars
0 Junk Mail Alternatives
0 Signs for OCC Recycling Center
0 Concept of Zero Waste
0 Disposal of Residential Grease
0 Utilize all opportunities
0 Create 'New Resident" packages w/recycling and source reduction information
Status:
VI, Continue School Recycling Programs
0 Telephone Book Recycling Program
0 Plastics Presentations
0 Vermi-Composting
0 Composting
0 Waste-Free Lunch Day
0 Sewer Science
0 Actively promote programs with new flyer and attempt to hold presentations
continuously throughout 2009 & 2010 school years
Status:
Plastics presentations at TeWinkle School held on February 4, 2009
Recycling presentation at Paularino School held March 26, 2009
VII Continue to host fours of CRT, OC Landfill and 005[) for Costa Mesa residents including
students and social service groups
0 Continue tours of CRT, OC landfills & OCS[),
0 Tour of OCSU Groundwater Replenishment Facility,
a Tours of LEER Gold Yard
Status:
0 Tour with UCI students held March 5. 2009
0 Tour with College Park Elementary School students held June 12, 2009
a Tour with Costa Mesa High School Special Education students to landfill
0 on June 17, 2009
V111. Water Conservation
0 Encourage reduction in water usage
0 Promote use of waterless urinals
0 Research available products for low water usage
0 Refer residents to Mesa Consolidated Water District website
0 Meet with MCWO Staff in mid-2009 and 2010 to obtain appropriate message to
residents and businesses. Disseminate at every opportunity.
Status: CMSD ad placed in Costa Mesa Recreation & Community News Summer
publication.
Protectijy the Environment by Increasing Recychng andAuureness
wrww.ansikagoy
07115109
2 A
3
• IX. Source Reduction Goals
a Distribute CMSD Flyers
a Post information on Website
a Promote OCC Recycling Center as One -Stop Recycling Center
a Continue source reduction outreach and education
Add Source Reduction Goals to website in 2009 and Summer- 2009 newsletter
a Provide 250 Earth Machine composting bins by the end of 2010
Status:
X. Invite the following individuals to Recycling Committee meetings:
• Mike Carey, OCC Recycling Center (March 2007 meeting)
• Melanie Eustice, City of Costa Mesa Management Analyst & Mike Balliet
• Maria Kakutoni, CIWMB
Status: Trisha Throop of CR &R attends meetings on regular basis
XI. Pursue Grant Funding
Pursue OC Waste and Recycle Grants
Other Grants
a Provide monthly reports on regular meeting agenda
Status: Received Grant funds from OC Waste & Recycling
XII. Other Recycling Programs and Events
Used Tire Roundup
a Emergency Services Expo
a Sharps Program
Increase Pharmacy participation
a Add one pharmacy in 2009 and one in 2010 subject to budget limitations
a
Status: Costa Mesa Compounding Pharmacy & Shareourselves Pharmacy
are joining the Sharps Program - Curbside, Inc. is preparing
agreements
XIII. Staff Training Programs and Events
a Attend Conferences
Status: Staff attended Composting Workshop in San Juan Capistrano on May 21, 2009
a Training on Giving Presentations
Status: Staff training session on March 17, 2009
•
Protecting the Environment by Increasing RecrycCrng andAulareness
VAIM.crosdca.
O7115109
CosTA MESA SANiTAxy DisTRicT
Memorandum
To: Board of Directors and Staff
... an Independent Specia(District
From: Teresa Gonzalez, Accountant4
Date: July 14, 2009
Subject: Pharmacy Sharps- Pharmaceuticals Collections Program Meetings
BACKGROUND: CMSD Staff is pursuing adding both pharmaceutical collections
from pharmacies and adding pharmacies to the current list of five supported
pharmacies. The five current sharps collection only pharmacies are White Front
Pharmacy, Steven's Pharmacy, Ramsay Rexall Drugs, Rite Aid Pharmacy and CVS
Pharmacy.
DISCUSSION: On July 14, 2009 Denise Gilbert, Teresa Gonzalez and Bill Anderson
from Curbside, Inc. met with the pharmacists in charge at two local pharmacies
expressing interest in the District's sharps collection program. Mr. Bill Anderson
explained the Curbside Inc. sharps program and pharmaceutical program to both
Mike Shah with the Costa Mesa Compounding Pharmacy and Mary Ann Huntsman
with Share Our Selves Clinic. Mike Shah expressed the need for his patrons to
dispose of the sharps and pharmaceuticals properly and agreed to participate in the
District's programs. Mary Ann Huntsman also expressed a tremendous need for
patients of the free medical clinic to dispose of the sharps and pharmaceuticals
properly and also accepted to participate in the programs. Due to the anticipated
high amounts of sharps disposals at the clinic, it was determined that the large
sharps drop box will be needed at this location.
The costs of the sharps and pharmaceutical programs are variable. The District
Staff plans to purchase rather than rent the drop boxes up front for a purchase price
of $1495 for each of the regular sharps and pharmaceutical drop boxes and $1940
for the large sharps drop box. The purchase vs. rental analysis showed the break -
even point of costs would be twenty months. Due to the Districts intended long -term
commitment to the programs, Staff recommends purchasing the boxes as the more
cost effective option, plus the purchase allows for the transfer of the boxes to a
different location if necessary. The pick -up cost per stop will be $95 for the sharps
box and $75 for the pharmaceutical box plus $4.50 per pound of pharmaceutical
material. Based upon information obtained from Curbside Inc. the estimated cost
Protecting our community's health by providing solid waste and sewer collection services.
crosdcagov
1
per pharmaceutical box for a typical pharmacy location will range from $250 to $375
per month. The estimated sharps box cost will range from $95 to $300 per month.
This translates to a cost range of $345 -to -$675 /month per pharmacy versus the
current average cost of $200 /month per pharmacy for sharps collections only. In
reviewing CMSD's adopted budget for FY09 -10, the costs of the pharmaceutical
boxes can be paid out of the funds appropriated for the household hazardous waste
program and the costs for the added sharps collection boxes can be paid out of the
already appropriated sharps program funds. Due to the unanticipated additional
costs, it will be necessary to review the sharps program costs at mid -year to
determine if a budget adjustment is necessary to transfer funds.
The addition of the two pharmacy locations to the sharps program and to the new
pharmaceutical program is an excellent opportunity for the District to continue with
its recycling goals. The District staff will be reviewing the expansion of the sharps
and pharmaceutical programs to other locations, while taking into account the
budget limitations. Security concerns, at this time, prevent extending the programs
to the OCC Recycling Center. In the following days Bill Anderson will contact Mike
Shah and Mary Ann Huntsman to make all the arrangements necessary to begin the
sharps collection and pharmaceutical programs at each of their pharmacies. The
District General Counsel is on target to review the proposed Curbside, Inc.
Agreement during the week of July 20, 2009.
RECOMMENDATION: Staff recommends the Board of Directors approve the
addition of the two pharmacies (Costa Mesa Compounding Pharmacy and Share
Our Selves Clinic) to the Sharps program and add the pharmaceutical collection
program at both facilities in addition to planning to change all pharmacies to the
Curbside, Inc. program during FY 09 -10 from Stericycle.
•
2
TAY,YDISTRICT C O S TA M E S A$� I
Memorandum
To: Board of Directors
... an Independent Special District
From: Joan Revak, Board Secretary/Program Manager /Clerk of the District
Date: July 15, 2009
Subject: Large Item Collection Program - 2009
The Large Item Collection Program began on June 22 and will conclude on
August 21, 2009. As of July 10, 2009, 124.63 tons were landfilled at a total cost of
$2,775.17. Recyclable White Goods collected during this period totaled 28.43 tons, for
a credit of $1,421.00 ($50.00 /ton) amounting to a net credit to -date of $1,354.17. The
weekly progress of the collection is illustrated on the attached chart.
0 Attachment
1�1
Protecting our community's health by providing solid waste and sewer collection services
www.crosdcagov
0 0
l +_
COSTA MESA SANITARY DISTRICT
LARGE ITEM COLLECTION PROGRAM - 2009
Landfilled Tonnage
52.31
36.17
36.15
124.63
Cost
$1,181.07
$795.74
$798.36
$2,775.17
Recycled White Goods
12.20
8.57
$7.66
28.43
Credit
$610.00
$428.00
$383.00
$1,421.00
Net Cost
$571.07
$367.74
$415.36
$0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $1,354.17
07/15/09
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July 5, 2009
Board of Directors
Costa Mesa Sanitary District
628 W. 19th Street
Costa Mesa, CA 92627
Atten: Joan Revak, Board Secretary/Program Manager
Subject: Independent Review
2009 -10 CIP Report
Honorable Board of Directors:
(:E IN/ E1)
JUL 012009
,W OISIRV
I have completed my review of the District's 2009 -10 Capital Improvement Program (CIP) report
dated March 30, 2009 as revised June 1, 2009. I have enclosed my independent review report as
requested by the District Engineer in his letter dated June 1, 2009. I also reviewed my 2008 -09
Independent Report, the Fiscal Year 2009 -10 Line Item Budget information provided and the various
Districts meeting minutes from April and May 2009.
Since the majority of the 2009 -10 CIP projects were basically the same as the 2008 -09 projects my
review was limited to potential or identified changes and amount of fund allocations. I also noted that
three of the 2008 -09 CIP projects had been moved to the Operation and Maintenance budget which I
find to be appropriate. I noted the addition of two new projects 4187 and #188; however it would
appear that #188-Purchase Standby Pump would fit in the O&M portion of the budget but I didn't see
a line item for this project.
I continue to believe the District's management and financial ability to plan for the future, conduct day
to day operations as well as responding to requirements from outside agencies to be an outstanding
feature of the District's overall operation. Thank you for giving me the opportunity to serve the District as
Alternate District Engineer.
Sincerely, 4�pF ESSIpg,
Bruce D. Mattem, �
Alternate District Engineer Co 9388
bdmga,socal.rr.com c.7 M
714 - 962 -1136 �� Epp D D
FAWork \CMSD\2009- 10\Ltr Transmit 2009 -10 Ind Review 070509F.doe
TF 0
•
,Bruce Nattern
Co�aalt,��nt
Independent Review
Costa Mesa Sanitary District Capital Improvement Program
Fiscal Year 2009 -2010
3 Proiect #101 / Westside Pumping Station Abandonment
This is an ongoing long term project to eliminate six (6) pumping stations on the Westside
of the District. The District has informed the OCSD of the District's commitment and
• financial ability to participate in the project. OCSD has started the planning stage and has
budgeted $12 million for the project with an anticipated construction date of 2012. The
District has updated its 1989 cost estimate (District share for the gravity line work) which is
estimated at $2 -$3 million.
lJ
There have been no changes from the 2008 -09 CIP Report review and no additional
comments are warranted at this time.
This year's appropriation is $250,000 and is in keeping with last year's report.
4 Proiect #149 / Sinking Fund For Future Sewer Relacement
This is the 15th year (project was initiated in the 1995 -96 fiscal year) that funds have been set
aside for future replacement or reconstruction of sewer lines as they reach life expectancy.
This year's allocation will add $100,000 to the fund.
The only change from the 2008 -09 CIP Report is Project #149 has been moved from the CIP
Program to the Operations and Maintenance (O &M) budget. Since this set aside is not a
capital improvement project it is appropriate to place it in the O &M portion of the budget. No
additional comments are warranted at this time.
Independent Review
CMSD CEP Report 2009 -10
July 5, 2009
Page 2 of 3
0 Project #159 / Televising Sewer Lines
This is an ongoing program to insure that the Districts' facilities are functioning properly
and is being done in conjunction with and support of the District -wide televising Project
#175. This year's allocation is $25,000.
The only change from the 2008 -09 CIP Report is Project #159 has been moved from the CIP
Program to the Operations and Maintenance (O &M) budget. Since this set aside is not a
capital improvement project it is appropriate to place it in the O &M portion of the budget. No
additional comments are warranted at this time.
4 Project #164/ Miscellaneous Sewer Work And Manhole Adiustment
This project provides funding for a continuing program to perform the following:
1. Reimburse other agencies for work that they either do or have done on District
facilities.
2. Purchase of manhole rings and covers and for adjusting District sewer manholes to
• grade.
3. Pumping station and small sewer line repairs that need to be handled immediately.
4. Emergency repair work for force main and gravity line problems
5. Roach control in sewer manholes.
The only change from the 2008 -09 CIP Report is an increase in the appropriation from $125,
000 to $279,600. The increase is based actual cost analysis and the information provided
appears reasonable. No additional comments are warranted at this time
Project #171 / Irvine Pumping Station Force Main Rehabilitation (Phase D
This project was fully reviewed and commented on in the 2008 -09 CIP Report. There appears
to be no other changes; therefore no additional comments are warranted. The appropriation
for 2009 -10 is $440,000 which appears reasonable and in keeping with last year's report.
Project #180 — Fats, Oils and Grease (FOG) Control Program
The only change from the 2008 -09 CIP Report is Project #180 has been moved from the CIP
Program to the Operations and Maintenance (O &M) budget. Since this set aside is not a
capital improvement project it is appropriate to place it in the O &M portion of the budget. No
additional comments are warranted at this time.
• The recommended appropriation of $100,000 appears reasonable.
r�
Independent Review
CMSD CEP Report 2009 -10
July 5, 2009
Page 3 of 3
f? Proiect #183 — System Wide Sewer Repair Program
This is the second year on the CIP program for this project.
This project was fully reviewed and commented on in the 2008 -09 CIP Report. There appears
to be no other changes; therefore no additional comments are warranted. The appropriation
for 2009 -10 is $700,000 which appears reasonable and in keeping with last year's report.
4 Project #186 — Sewer Lateral Assistance Program
This is the 3rd year (project was initiated in the 2007 -08 fiscal year) that funds have been set
aside to help and insure proper private property sewer lateral service.
The District has recognized that:
1. many private properties do not have sewer clean outs
2. that repairs to old house laterals can be expensive
3. that repairs requiring street cuts may create an undue burden on the property owner
4. some sewering agencies already have lateral programs
This project was fully reviewed and commented on in the 2008 -09 CIP Report. There appears
• to be no other changes; therefore no additional comments are warranted. The appropriation
for 2009 -10 is $150,000 which appears reasonable.
Q Project #187 — District Yard
The District has acquired the necessary property for a new maintenance yard and has been
going through the planning and architectural phase in preparation of constructing the new
yard. The District has $2.0 million set aside but the most recent estimate including building
construction, furnishings and equipment is $2.35 million. This year the District has allocated
$400,000 which appears reasonable.
Project #188,— Purchase of 2nd By -Pass Pump
The District has two standby diesel generators but only one standby pump. The District
historically had two standby pumps but they became non - operational. The first replacement
pump was purchased in 2006. It makes sense to have a second pump for emergency coverage
as one pump may be in service at another station or out of service for regular maintenance.
The appropriation of $75,000 appears reasonable. It appears that this purchase would be
listed in the O &M budget as it was not listed under the CIP portion of the budget. However it
didn't appear to be listed in the O &M portion either.
0 FAWork\CMSD\2009- 10\2009 -10 CIP Report 070509F.doc
•
REPORT ON EMERGENCY OR NON -BID SEWER WORK
For June 2009 Regular Board Meeting
Authority
Public Contract Code Section 20806 states a sanitary district is authorized to
dispense with competitive bidding of public works jobs when there is an
emergency. Public Contract Code Section 22050 authorizes the Board to
delegate the authority by ordinance so that action may be taken provided it is
reported at the next board meeting the reasons justifying the emergency will not
permit the delay resulting from competitive bidding and why the action is
necessary. Authority was given to the Manager /District Engineer pursuant to
District Operations Code Section 4.05.010(b). The law also requires reports at
successive Board meetings stating the justification for continuing with the
emergency work and the approval by a 4/5 vote of the Board of Directors.
Also, District Operations Code Section 4.05.020(b) allows the Manager/ District
Engineer to authorize sewer work for projects with a dollar value less than
$15,000 and requires the Manager /Engineer to report on the work at the
following Board meeting.
District Operations Code 4.05.030 allows an exception from competitive bidding
whenever the public's interest may best be served by dispensing with the bidding
procedure provided the Board discloses on the record and in the minutes of the
meeting how the public interest was best served.
Santa Ana Pumping Station — Emergency Repair 6/8/09
The Santa Ana Pumping Station recently experienced the following problems:
The impeller and volute on Pump No. 1 become worn to the point of pumping too
small of a volume; Pump No. 2 is almost worn to the same point; the base 90-
degree elbows on both pumps are extremely worn and no longer seat the pumps
properly; the ball check valves sometimes do not close completely; and the steel
discharge piping in the wet well is wearing and has a very thin pipe wall. The
problems were just discovered during an inspection of the pumps and the portion
of the equipment that operates below the water surface.
Because the problems were cumulative and represented an imminent threat of
pump and piping failure that could result in a large sewer spill if the repair was
delayed by preparing plans and specifications and placing the work out to bid,
the District Engineer declared an emergency condition. One of the District's
emergency contractors, Schuler Engineering, was hired to by -pass the flow and
install new pumps, bases, piping and valves, at a cost of $46,615. Schuler
Engineering began the work on June 8, 2009 and was assisted as necessary by
CMSD field crews.
It is recommended the Board of Directors ratify the actions taken by the District
Engineer by a 4/5 vote.
Rev. 6/29/09
•
•
N ROBIN B. HAMERS & ASSOC., INC.
CIVIL ENGINEERS • PLANNERS • SURVEYORS
... since 1981
•
Revised June 28, 2009
May 26, 2009
Board of Directors
Costa Mesa Sanitary District
628 W. 19a' Street
Costa Mesa, CA 92627
RE: Engineering and Inspection Budget Beginning July 1, 2009
Dear Board Members:
234 E. 17TH ST., SUITE 205
COSTA MESA, CA 92627
Phone 949/548 -1192
Fax 949/548 -6516
Enclosed please find the forthcoming labor distribution beginning July 1, 2009 in accordance with the
regular meeting held May 20, 2009. At the meeting, the Board restored the total plan check and
inspection budget, including the sewer lateral assistance program, for RBH. Inc., to $200.000. At the
previous level of $120,000, there were insufficient funds to properly cover the volume of work (for
example, inspection was limited to six hours per day, thereby requiring the Maintenance Supervisor to
• perform two hours per day of inspection.)
TOTALS - with revised total allocation of $200.000:
Engineer - Plan Check 8.75 hrs /wk @ $96.50/hr = $ 43,907.50 per year
Engineer - Sewer Lateral Assistance 1.00 hrs /wk @ $96.50/hr = 5,018.00
Inspection 45.00 hrs /wk @ $64.50/hr = 150,930.00
Total $199,855.50 per year
Please note. the draftsman hours for updating the Sewer Atlas, which was last updated in October 2006,
were removed from the budget, but a separate proposal for the work was provided to the Assistant
Manager as requested.
The undersigned appreciates the Board's decision to restore the plan check and inspection budget to a
workable level that protects the District.
Sincerely,
Robin B. Hamers, PE
President
TREASURER'S
REPORTS
COSTA MESA SAN, TAXYDISgRICT
Memorandum
To: Board of Directors
... an Independent Special District
From: Marc Davis, Treasurer /Director of Finance
Date: July 13, 2009
Subject: Statement of Investment Policy for Fiscal Year 2009 -10
Recommended Action
Adopt Resolution No. 2009 -769 adopting a Statement of Investment Policy for fiscal
year 2009 -10 and delegating certain investment functions to the District Treasurer.
0 Executive Summary
•
Enclosed for consideration is the Statement of Investment Policy (Policy) for the 2009-
10 fiscal year. Although a statement of investment policy is no longer required by the
California Government Code to be adopted by the Board, Section 53646 of the Code
allows the treasurer of a local agency to submit such an annual statement to the
Board for consideration and review. Although no longer required, Staff believes it is
prudent to continue to do so.
The Policy was reviewed with the Investment Oversight Committee at their meeting of
May 20, 2009. There were no significant changes proposed to the Policy.
Attachment 2 includes a red -lined version of the Policy so the Board can review the
proposed changes.
Attachments:
Attachment 1 — Resolution No. 2009 -769
Attachment 2 — Statement of Investment Policy
Protecting our community's Health by providing solid waste and sewer collection services.
crosdcagov
Attachment 1
RESOLUTION NO. 2009 -769 to
A RESOLUTION OF THE BOARD OF DIRECTORS OF THE COSTA MESA
SANITARY DISTRICT ADOPTING A STATEMENT OF INVESTMENT POLICY
FOR FISCAL YEAR 200910, AND AUTHORIZING THE TREASURER TO
INVEST AND REINVEST IDLE MONIES OF THE COSTA MESA SANITARY
DISTRICT IN ACCORDANCE WITH THE STATEMENT OF INVESTMENT
POLICY, AND FURTHER AUTHORIZING THE SAID TREASURER TO
DELEGATE TO A DEPUTY THE CARRYING OUT OF ANY SUCH TASKS.
WHEREAS, Government Code Section 53601 et seq. sets forth the investments that
the District may lawfully make; and
WHEREAS, Government Code Section 53646(a)(2) sets forth that the District's
Treasurer may annually render to the Board of Directors a Statement of Investment Policy at a
public meeting for the Board to consider; and
WHEREAS, The Board has reviewed the Statement of Investment Policy; and
WHEREAS, Government Code Section 53607 allows the Board to delegate the
authority to make investments and to sell or exchange securities for a one year period to the
Treasurer, provided that monthly reports are thereafter made of the status of said transactions.
NOW, THEREFORE, THE BOARD OF DIRECTORS OF THE COSTA MESA
SANITARY DISTRICT DOES HEREBY RESOLVE AS FOLLOWS:
1. That the Statement of Investment Policy for fiscal year 2009 -10 is approved.
2. That the Treasurer is authorized to make investments consistent with said Policy
and is required to report to the Board on a monthly basis and to the Investment
Oversight Committee on a quarterly basis on the status of those transactions. The
Treasurer is hereby given all of the authority provided by Government Code Section
53607, including the power to invest and reinvest and the power to sell or exchange
securities, consistent with the District's policy.
3. That the Treasurer may delegate some part of these duties to a deputy provided that
the Treasurer remains responsible for such decisions and provides oversight.
•
1
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PASSED AND ADOPTED this
AYES:
NOES:
ABSTENTIONS:
ABSENT
President of the Board
STATE OF CALIFORNIA)
COUNTY OF ORANGE ) SS
CITY OF COSTA MESA )
Attachment 1
day of 2009, by the following vote:
Secretary of the Board
I, Joan Revak, Clerk of the Costa Mesa Sanitary District, hereby Y certif that the above
and foregoing Resolution No. 2009 -769 duly and regularly passed and adopted by said Board
of Directors at a regular meeting thereof held on the day of 2009.
IN WITNESS WHEREOF, I have hereunto set my hand and affixed the seal of the
Costa Mesa Sanitary District, this day of 2009.
Clerk of the Costa Mesa Sanitary District
2
Attachment 2
COSTA MESA SANITARY DISTRICT
Statement of Investment Policy
Fiscal Year 02 09 -10 - - Deleted: 2008 -09
PURPOSE
This statement is intended to formalize the various policies and procedures for the
prudent investment of temporarily idle cash for the Costa Mesa Sanitary District (District).
It outlines the investment - related activities, which comprise good cash management. In
concert with these activities there are many facets of an appropriate secure short-term
investment program, which will enhance the economic condition of the District while
safeguarding its assets.
II. INVESTMENT SELECTION OBJECTIVE
The District strives to maintain the level of investment of all idle funds as near 100% as
possible. All temporarily pooled idle cash is invested under the "Prudent Investor
Standard," Government Code §53600.3, which states, in part:
"...When investing, reinvesting, purchasing, acquiring, exchanging, selling,
or managing public funds, a trustee shall act with care, skill, prudence, and
diligence under the circumstances then prevailing, including, but not limited
to, the general economic conditions and the anticipated needs of the
agency, that a prudent person acting in a like capacity and familiarity with
those matters would use in the conduct of funds of a like character and with
like aims, to safeguard the principal and maintain the liquidity needs of the
agency..."
This affords the District a broad spectrum of investment opportunities as long as the
investment is deemed prudent and is allowable under current legislation of the State of 00
California Government Code Section 53600 et seq. and the Costa Mesa Sanitary District
Statement of Investment Policy. The District Treasurer, after meeting the legality, safety,
liquidity and diversification criteria, will attempt to obtain the highest yield possible. The
criteria for selecting investments, in order of priority are:
1. Legality - The District's investments must conform to federal laws, state statutes,
District ordinances and internal policies and procedures. The District has established
internal controls to ensure that investment activities comply with all applicable statutes,
ordinances and policies.
2. Safe - The safety and risk associated with an investment refers to the potential
loss of principal, interest or a combination of these amounts. The District only
operates in those investments that are considered very safe.
0
Attachment 2
COSTA MESA SANITARY DISTRICT
Statement of Investment Policy
Fiscal Year O2 09 -10 - ------ - - - - -- - - - - Deleted: 2008 -09
3. Li uidi - This refers to the ability to "cash in" at any moment in time with a
minimal chance of losing some portion of principal or interest. The District's
investment portfolio will remain sufficiently liquid to enable the District to meet all
operating requirements as well as unanticipated needs for funds.
4. Diversification - The District's investment portfolio will be sufficiently diversified to
avoid incurring unreasonable risks resulting from saturation of assets in specific
security types, maturities or individual financial institutions.
5. Yield - Yield is the potential dollar earnings an investment can provide, and
sometimes is described as the rate of return.
The basic premise underlying the District's investment philosophy is to ensure that funds
are always safe and available when needed. The District does not buy stocks, speculate
or deal in futures or options. Any investment extending beyond a five -year period
requires prior District Board approval.
III. AUTHORIZED INVESTMENTS
The District limits its investments to the following vehicles:
US Treasury Bills
US Treasury Notes
Federal Agency Issues - Examples include:
• Federal Intermediate Credit Bank Debentures (FICB)
• Federal Farm Credit Bank (FFCB)
• Federal Land Bank Bonds (FLB)
• Federal Home Loan Bank Notes and Bonds (FHLB)
• Federal National Mortgage Association (FNMA)
• Federal Home Loan Mortgage Corporation (FHLMC)
Banker's Acceptances
Certificates of Deposit (CD)
Negotiable Certificates of Deposit
Commercial Paper
Medium Term Corporate Notes
Money Market Mutual Funds
Passbook Savings Account
Local Agency Investment Fund (LAIF)
•
Attachment 2
COSTA MESA SANITARY DISTRICT
Statement of Investment Policy
Fiscal Year O2 09 -10 _ - Deleted: 2008 -09
IV. DELEGATION OF AUTHORITY
The District's Board of Directors (Board) hereby delegates its authority to invest surplus
District funds to the Treasurer /Director of Finance (Treasurer). Delegation of the
investment function by the Board is limited to a one -year period. Failure to delegate
deems the Board to be trustee and fiduciary, therefore subject to the prudent investor
standard.
V. INTERNAL CONTROLS
A system of internal control shall be established and documented in writing. The controls
shall be designed to prevent loss of public funds arising from irregularities, employee
error, misrepresentation of third parties, unanticipated changes in financial markets, or
imprudent actions by employees and officers of the District. Controls deemed most
important include: control of collusion, separation of duties, custodial safekeeping, clear
delegation of authority, confirmation of transactions, minimizing the number of authorized
investment officials, documentation of transactions and strategies, and code of ethics
standards.
VI. REPORTING
The Treasurer shall submit a monthly investment report to the Board. This report will list
the type of investment, institution, date of maturity, amount of deposit, rate of interest,
current market value of securities with maturities in excess of 12 months, source of •
market valuations, and statement of compliance. Also provided shall be a schedule of
market values maturing by date and type, and such other data as required by the Board.
VII. LEGAL CONSTRAINTS
Surplus funds must be deposited in state or national banks, state or federal savings
associations or federal credit unions within the State of California. These deposits cannot
exceed the amount of the institution's paid -up capital and surplus. The bank or savings
and loan must secure public funds deposits with eligible securities having a market value
of 110% of the total amount of the deposits or first trust deeds having a value of 150% of
the total amount of the deposits. A third class of collateral is a 105% letter of credit drawn
on the Federal Home Loan Bank. The Treasurer may waive security for that portion of a
deposit, which is insured pursuant to Federal law. Currently, the first $100,000 of a
deposit is federally insured. Deposits over $100,000 are collateralized as indicated
above.
1�1
Attachment 2
COSTA MESA SANITARY DISTRICT
Statement of Investment Policy
Fiscal Year 0,2 09 -10 - - i Deleted: 2008-09
VIII. DERIVATIVES
The term derivative is a commonly used name that describes a variety of securities
whose values are "derived from" the value of another asset, a reference rate or an index.
Investment in derivative instruments is limited to securities that have periodic increases,
or step -up interest rate adjustments that provide an increased yield. Investment in
callable securities is also allowed, but must comply with other restrictions as specified in
this Investment Policy. Derivative securities known as inverse floaters, structured
investment vehicles and other such securities that produce higher yields when purchased
but have the possibility of producing low or no return through the life of the security, are
not allowable.
IX. BOND PROCEEDS
When investing bond proceeds, the District will adhere to this Investment Policy (Policy)
when determining appropriate instruments for placing monies. If the bond's trust
agreement is more restrictive than this Policy, then the trust agreement supersedes this
Policy. The District may delegate it's responsibly to the fiscal agent to ensure compliance
with the bond covenants when managing bond proceeds on behalf of the District.
Borrowing money solely for the purpose of investing and earning arbitrage is specifically
prohibited.
X. GRANDFATHER PROVISIONS
The District's investment strategy is to buy and hold investments until maturity. As
legislation and the District's Policy change, certain investments may become prohibited.
Under Section 53601.6 of the California Government Code, the District may hold
prohibited investments until their maturity to avoid incurring a loss. This allows the District
to "grandfather" in securities purchased prior to the effective date of new legislation.
When selling securities prior to maturity, losses are only acceptable if the proposed
swap /trade can clearly enhance yield (value) over the life of the new security on a total
return basis, or to prevent the further loss of principal. Sufficient written documentation to
facilitate the audit of the transaction must be maintained.
In the event that an issuer's rating is downgraded from when the security was purchased,
the Treasurer's awareness is heightened and the security will be closely monitored to
determine if credit risk has been significantly increased. The Treasurer will evaluate the
need to sell the security prior to maturity.
4
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Attachment 2
COSTA MESA SANITARY DISTRICT
Statement of Investment Policy
Fiscal Year 009-10 Deleted: 2008 -09
XI. BANKS AND SECURITIES DEALERS
The District shall transact business only with banks, savings and loans, and "primary" or
"regional" registered investment securities broker /dealers with offices located in the State
of California. Any broker /dealer or financial institution wishing to provide services must
complete the District's questionnaire and be approved by the Treasurer. The number of
broker /dealers authorized to transact business with the District is one broker /dealer for
every $3,000,000 of portfolio size.
XII. SAFEKEEPING AND CUSTODY
Securities should be held in a third party custodian /safekeeping account. Said securities
shall be held in a manner that establishes the District's right of ownership pursuant to
Government Code Sections 53601 and 53608 et seq.
All securities owned by the District should be held by a third party except the collateral for
time deposits in banks and savings and loans, which is held by the Federal Home Loan
Bank or an approved Agent of Depository. The collateral for time deposits in banks
should be held in the District's name by the bank's Trust Department, or alternately, by
the Federal Reserve Bank pursuant to Government Code Sections 53656 and 53657 et
seq.
XIII. INDEMNIFICATION
Any authorized investment personnel acting with prudence and in accordance with the
District's Policy, will not be held personally liable for any investment losses. Through
surety bonds the District is indemnified against any investment personnel acting with
malfeasance, misfeasance or nonfeasance.
XIV. CONFLICT OF INTEREST
Any firm proposing to provide any type of investment service to the District shall
acknowledge their familiarity with and agree to abide by any Federal and State laws or
regulations pertaining to contractual conflicts of interest or contributions by such firms,
their employees, spouses or agents. Any persons, firms, dealers, brokers and advisors
providing investment services or bond issue assistance shall disclose to the Treasurer all
fee sharing and commission arrangements with other entities or persons prior to the
District agreeing to buy an investment or issuing bonds.
•
Attachment 2
COSTA MESA SANITARY DISTRICT
Statement of Investment Policy
Fiscal Year 2009-10 09 -10 - - - - Deleted: 2008 -09
-------- - - - - -- -
•
XV. POLICY REVIEW
The Treasurer shall be responsible for reviewing and modifying this Policy annually for
Board approval to ensure its consistency with the overall objectives of safety, preservation
of principal, and liquidity, and its relevance to current law and current financial and
economic conditions.
XVI. SUMMARY
The basic premise underlying the District's investment philosophy is conservative, and will
continue to be, to ensure that money is always safe and available when needed.
Attachments: Investment Guidelines and Strategy
Investment Procedures — Internal Control Guidelines
Cash Controls
Segregation of Treasury Functions
Glossary of Investments
•
is
Attachment 2
COSTA MESA SANITARY DISTRICT
Statement of Investment Policy
Fiscal Year 009 -10 ___________________________ _ __ Ueleted:2008 -o9
XV. POLICY REVIEW
The Treasurer shall be responsible for reviewing and modifying this Policy annually for
Board approval to ensure its consistency with the overall objectives of safety, preservation
of principal, and liquidity, and its relevance to current law and current financial and
economic conditions.
XVI. SUMMARY
The basic premise underlying the District's investment philosophy is conservative, and will
continue to be, to ensure that money is always safe and available when needed.
Attachments: Investment Guidelines and Strategy
Investment Procedures — Internal Control Guidelines
Cash Controls
Segregation of Treasury Functions
Glossary of Investments
•
•
Attachment 2
COSTA MESA SANITARY DISTRICT
Investment Guidelines and Strategy
Fiscal Year O2 09 -, o ------------------------------ Deleted: 2005 -09
I. GUIDELINES
Guidelines are established to direct and control activities in such a manner that previously
established goals are achieved.
1. Investment Transaction: Every investment transaction must be authorized and
reviewed by the Treasurer.
2. Pooled Cash: Whenever practical, cash is consolidated into one bank account and
invested on a pooled concept basis. Interest earnings are allocated quarterly to each
fund according to fund actual month -end cash balances.
3. Competitive Bids: Purchases and sales of securities are made on the basis of
competitive offers and bids when practical.
4. Cash Forecasting: The cash flow for the District is projected with the receipt of
revenues and maturity of investments scheduled so that adequate cash will be
available to meet disbursement requirements.
5. Investment Limitations: Security purchases and holdings are maintained within
statutory limits imposed by the California Government Code. The District's current
limits are:
7
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District Policy
Government Code
Permitted Investments /Deposits
Percent
Maturitv
Percent
Maturity
US Treasury Bills and Notes
*US Government Securities
Unlimited
Unlimited
5 years
5 years
Unlimited
Unlimited
5 years
5 years
Certificates of Deposit
25%
1 year
Unlimited
5 years
Bankers' Acceptances (1)
25%
180 days
40%
180 days
Commercial Paper (1)
25%
270 days
25%
270 days
Negotiable CDs (1)
25%
5 years
30%
5 years
Medium Term Notes (1)
20%
5 years
20%
5 years
LAIF
$40 million
n/a
$40 million
n/a
Shares of Beneficial Interest (2)
20 %_
years
0% - - -
= 5 years _ _ _ - Deleted: 25%
Time Deposits
_ _ _
Unlimited
_ _5
5 years
_ _
Unlimited
5 years Deleted: unlimited
(1) Further limited to 10% in any single
issuer
(2) Includes CaITRUST, money market
funds and money market mutual funds
6. Li uidi : The marketability of a security is considered at the
time of purchase, as the
security may have to be sold at a later date to meet unanticipated cash demands.
7
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Attachment 2
COSTA MESA SANITARY DISTRICT
Investment Guidelines and Strategy
Fiscal Year O ------------------------------ Deleted: 2008 -09
_0
7. Diversification: The portfolio should consist of various types of securities, issuers, and
maturities.
8. Evaluate Certificates of Deposit:
a) Certificates of Deposit shall be evaluated in terms of FDIC coverage. The
District does not purchase Certificates of Deposit in excess of $100,000.
b) Negotiable Certificates of Deposit shall be evaluated in terms of the credit
worthiness of the issuer, as these deposits are uninsured and uncollateralized
promissory notes.
STRATEGY
Strategy refers to the ability to manage financial resources in the most advantageous
manner.
1. Economic Forecasts: Economic forecasts are obtained periodically from economists
and financial experts through bankers and brokers to assist with the formulation of an
investment strategy for the local agency.
2. Implementing Investment Strategy: Investment transactions are executed which
conform to anticipated interest rate trends and the current investment strategy plan.
3. Rapport: A close working relationship is maintained with large vendors of the District.
The objective is to pinpoint when large disbursements will clear the District's bank
account. It is essential for good cash control that such large expenditures be
anticipated, estimated as to dollar amount, and communicated to the Treasurer for
liquidity planning purposes.
4. Preserve Portfolio Value: Standards are developed in order to maintain earnings near
the market and to preserve the value of the portfolio.
III. AUDIT
Annually, the District's external auditors review the District's portfolio and perform limited
procedures related to compliance. Additionally, they review that purchase price, market
value and maturity date for financial statement purposes. This review is included as part
of the annual audit of the District.
•
Attachment 2
COSTA MESA SANITARY DISTRICT
Investment Procedures — Internal Control Guidelines
Fiscal Year OZ Q9_1 - - Deleted: 2008 -09
I. OBJECTIVES OF INTERNAL CONTROL
Internal control is the plan of organization and all the related systems established by
management's objective of ensuring, as far as practical:
• The orderly and efficient conduct of its business, including adherence to
management policies;
• The safeguarding of assets;
• The prevention or detection of errors and irregularities;
• The accuracy and completeness of the accounting records; and
• The timely preparation of reliable financial information.
II. LIMITATIONS OF INTERNAL CONTROL
No internal control system, however elaborate, can by itself guarantee the achievement of
management's objectives. Internal control can provide only reasonable assurance that
the objectives are met, because of its inherent limitations, including:
• Management's usual requirement that a control be cost - effective;
• The direction of most controls at recurring, rather than unusual, types of
transactions;
• Human error due to misunderstanding, carelessness, fatigue or distraction of
functions; and
• The potential for a person responsible for exercising control abusing that
responsibility. Frequently, a member of management is in a position to override
controls which management has set up.
III. ELEMENTS OF INTERNAL CONTROL
Elements of a system of internal control are the means by which an organization can
satisfy the objectives of internal control. These elements are:
1. Orqanization: Specific responsibility for the performance of duties should be assigned
and lines of authority and reporting clearly identified and understood.
2. Personnel: Personnel should have capabilities commensurate with their
responsibilities. Personnel selection and training policies, together with the quality and
quantity of supervision, are thus important.
9
Attachment 2
COSTA MESA SANITARY DISTRICT
Investment Procedures — Internal Control Guidelines
Fiscal Year O0 ------------------------------ Deleted. 2008 -09
01
3. Segregation of Functions: Segregation of incompatible functions reduces the risk that
a person is in a position both to perpetrate and conceal errors or irregularities in the
normal course of duty. If different people handle two parts of a transaction, collusion
is necessary to conceal errors or irregularities. In particular, the functions that should
be considered when evaluating segregation of functions are authorization, execution,
recording, custody of assets, and performing reconciliations.
4. Authorization: An appropriate responsible individual should authorize all transactions.
The responsibilities and limits of authorization should be clearly delineated. The
authorization for a specific transaction or granting general authority for transactions
should be to a position commensurate with the significance of the transactions.
Delegation of authority to authorize transactions should be handled very carefully.
5. Controls Over an Accounting System: Controls over an accounting system include
manual and computerized procedures carried out independently to ascertain that
transactions are complete, valid, authorized and properly recorded.
10
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Attachment 2
COSTA MESA SANITARY DISTRICT
Cash Controls
Fiscal Year 009 -10 ___________________________ _ __ �ereced:2ooa -os -�
PROCEDURES PERFORMED BY AUDITORS WITH RESPECT TO CASH RECEIPTS
District procedures and controls are reviewed. Some of the system strengths are:
a. Receipts are controlled upon receipt by proper registration devices;
b. Receipts are reconciled on a daily basis;
c. Amounts are deposited intact;
d. All bank accounts are authorized by the Board;
e. Cash counts are done by two or more individuals;
f. Bank reconciliations are reviewed;
g. The posting of cash receipt entries in books is prompt;
h. Receipt forms are prenumbered, accounted for, and physically secured;
i. Proper approval required for write -off's of customer accounts;
j. Checks are restrictively endorsed upon receipt;
k. Adequate physical security over cash;
I. Individuals who handle cash do not post account records or process billing
statements; and
m. Adequate supervision of financial operations.
2. Significant revenues are confirmed directly with payor and compared with District
books to make sure amounts are recorded properly, or reviewed on an anaytical
basis by year over year comparisons.
3. Cash balances are substantiated by confirming account balances. Bank
reconciliations are reviewed for propriety and recalculated by the auditor. All
significant reconciling items on bank reconciliations are verified as valid reconciling
items by proving to subsequent bank statements.
11
C-7
12
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Attachment 2
COSTA MESA SANITARY DISTRICT
Segregation of Treasury Functions
Fiscal Year O� 09 -10
- - Deleted: 2008 -09
The District's treasury function is segregated as follows.
Function
Responsibilitv
Authorization of investment transactions:
A) Formal investment policy
Prepared by
Treasurer
Reviewed by
Investment Committee
Adopted by
Board
B) Investment transactions approved by
Treasurer
C) Monthly Investment Report:
Prepared by
Treasurer
Reviewed by
Board
Execution of investment transactions
Treasurer
Recording of investments in Treasurer's records
Treasurer
Recording of investments in accounting records
Accountant
Accounting records approved by
Treasurer
Verification of investment and confirmation of Treasurer's records
Accountant
Bank reconciliation:
Prepared by
Accountant
Approved by
Treasurer
Execute wire transfers
Treasurer
Callback verification of wire transfer
Bank
Annual review of investment portfolio
External Auditors
12
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Attachment 2
COSTA MESA SANITARY DISTRICT
Glossary of Investments
Fiscal Year 2009-10 ------------------------------ Deleted: 2008 -09
is
Bankers' Acceptances — Short-term credit arrangements to enable businesses to obtain funds
to finance commercial transactions. They are time drafts drawn on a bank by an exporter or
importer to obtain funds to pay for specific merchandise. By its acceptance, the bank becomes
primarily liable for the payment of the draft at its maturity. An acceptance is a high -grade
negotiable instrument. Acceptances are purchased in various denominations for 30, 60, or 90
days, but no longer than 180 days. The interest is calculated on a 360 -day discount basis
similar to Treasury Bills. The District may not invest more than 25% of its surplus money in
Bankers' Acceptances with each issuer limited to 10 %.
Certificates of Deposit (CD) — Time deposits of a bank or savings and loan. They are
purchased in various denominations with maturities ranging from 30 to 360 days. The District
does not purchase Certificates of Deposit that are not FDIC insured. The interest is calculated
on a 360 -day, actual day month basis and is payable monthly. The District may invest up to
25% of its surplus money in insured CD's with maturities of one year of less.
Commercial Paper — Short-term unsecured promissory notes issued by a corporation to raise
working capital. These negotiable instruments are purchased at a discount to par value or at par
value with interest bearing. Commercial Paper is issued by corporations such as General
Motors, IBM, etc. Local agencies are permitted by State law to invest in Commercial Paper of
the highest ranking or of the highest letter and numerical rating as provided by Moody's
Investor's Service, Inc., or Standard and Poor's Corporation. Purchases of eligible Commercial
Paper may not exceed 270 days maturity, nor exceed 25% of the District's surplus funds. The
District may not purchase more than 10% of any single issuer.
Federal Agency Issues — Guaranteed directly or indirectly by the United States Government.
All agency obligations qualify as legal investments and are acceptable as security for public
deposits. Agencies usually provide higher yields than direct Treasury issues with all of the same
advantages. An unlimited amount of funds may be invested in Federal Agency issues with
maximum maturities of less than five years. The Board must expressly authorize any investment
with a maturity greater than five years. Examples include:
Federal Intermediate Credit Bank Debentures (FICB) — Loans to lending institutions used
to finance the short-term and intermediate needs of farmers, such as seasonal
production. They are usually issued monthly in minimum denominations of $3,000 with a
nine -month maturity. Interest is payable at maturity and is calculated on a 360 -day, 30-
day month basis.
Federal Farm Credit Bank (FFCB) — Debt instruments used to finance the short and
intermediate term needs of farmers and the national agricultural industry. They are
13
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Attachment 2
COSTA MESA SANITARY DISTRICT
Glossary of Investments
Fiscal Year 0,� 09 -10 _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ ne►eted: 2008 -09
issued monthly with three and six -month maturities. The FFCB issues larger issues (one
to ten years) on a periodic basis. These issues are highly liquid.
Federal Land Bank Bonds (FLB) — Long -term mortgage credit provided to farmers by
Federal Land Banks. These bonds are issued at irregular times for various maturities
ranging from a few months to ten years. The minimum denomination is $1,000. They
carry semi - annual coupons. Interest is calculated on a 360 -day, 30 -day month basis.
Federal Home Loan Bank Notes and Bonds (FHLB) — Issued by the Federal Home Loan
Bank System to help finance the housing industry. The notes and bonds provide liquidity
and home mortgage credit to savings and loan associations, mutual savings banks,
cooperative banks, insurance companies and mortgage - lending institutions. They are
issued irregularly for various maturities. The minimum denomination is $5,000. The
notes are issued with maturities of less than one year and interest is paid at maturity. The
bonds are issued with various maturities and carry semi - annual coupons. Interest is
calculated on a 360 -day, 30 -day month basis.
Federal National Mortgage Association (FNMA) — Used to assist the home mortgage
market by purchasing mortgages insured by the Federal Housing Administration and the
Farmers Home Administration, as well as those guaranteed by the Veterans
Administration. They are issued four times a year with maturities from a few months to
eight years. The minimum amount is $10,000 and carry semi - annual coupons, with
interest computed on a 360 -day, 30 -day month basis.
Federal Home Loan Mortgage Corporation (FHLMC) — A government- sponsored
corporation established to develop the secondary market for conventional home
mortgages. Mortgages are purchased solely from the Federal Home Loan Bank System
member lending institutions whose deposits are insured by agencies of the United States
Government. They are issued for various maturities and in minimum denominations of
$10,000. Interest is paid semi - annually and is calculated on a 360 -day, 30 -day month
basis.
Government National Mortgage Association (GNMA) — Established to monitor compliance
with requirements for the structuring of securities backed by pools of mortgages
guaranteed by the Federal Housing Administration, the Farmers' Home Loan
Administration and the Veterans' Administration. All mortgages in the pool must carry the
same interest rate and, when possible, the same maturity. Interest and principal on the
mortgage pools is "passed through" to investors monthly after the deduction of service
and guarantee fees.
14
0
Attachment 2
COSTA MESA SANITARY DISTRICT
Glossary of Investments
Fiscal Year 02 09 -10 - - - - - Deleted: 2008 -09
_Student Loan Marketing Association (SLMA) — Established by the Education
Amendments Act of 1972 by the US Congress to increase funds into student loans.
SLMA is a for - profit, stockholder -owned corporation with the specific purpose of providing
a secondary market for the federally sponsored student loans. Discount notes are issued
on a daily basis to mature in one year or less with a minimum denomination of $100,000.
Six -month floating rate notes are issued monthly with a minimum denomination of
$10,000. Longer term fixed rate and floating rate securities are issued as needed. All
loans are guaranteed by either the federal government or by a state or private agency.
Investment Trust of California (CaITRUST) — A joint powers authority established by local
agencies in the State of California for the purpose of pooling and investing local agency funds.
A Board of Trustees supervises and administers the investment program. The Board is
comprised of experienced investment officers and policy- makers of the public agency members.
CalTRUST invests in fixed income securities eligible for investment pursuant to California
Government Code §53601 et seq. The District is not limited as to the number of deposits and
withdrawals in any given month for the short-term account within CaITRUST. The district is
limited to one transaction per month in the medium -term account within CaITRUST. See also
Shares of Beneficial Interest.
Local Agency Investment Fund (LAIF) — A special fund in the State Treasury which local
agencies may use to deposit funds for investment. There is no minimum investment period and
the minimum transaction is $5,000, in multiples of $1,000 above that, with a maximum balance
of $40,000,000 for any agency. The District is restricted to 15 transactions per month for each
LAIF account. LAIF offers high liquidity because deposits can be converted to cash in 24 hours
with no interest lost. Interest is distributed to those agencies participating on a per share basis
determined by the amounts deposited and the length of time they are deposited. Interest is paid
quarterly. The State retains a portion for administrative costs, not to exceed one - quarter of one
percent of the earnings.
The pooling of the State's surplus cash with the participant's surplus cash creates a multi - billion
dollar money pool and allows diversified investments. In a high interest rate market, the District
does better than LAIF however, in times of low interest rates, LAIF's yields are higher. The
District invests in the Local Agency Investment Fund whose Investment Policy allows
investments in securities not specifically authorized by the District's Investment Policy, but
allowable under the California Government Code.
Medium Term Corporate Notes — Unsecured promissory notes issued by a corporation
organized and operating in the United States. These are negotiable instruments and are traded
in the secondary market. Medium Term Corporate Notes can be defined as extended maturity
15
Attachment 2
COSTA MESA SANITARY DISTRICT
Glossary of Investments
Fiscal Year O� 09 -10 - - 4 Deleted: 2008 -09 44
Commercial Paper. Local agencies are restricted by the Government Code to investments in
corporations rated in the top three note categories by a nationally- recognized rating service, five
year maximum maturity and may not exceed 20% of surplus funds. The District's restrictions are
a maximum term of five years to maturity and total investments in Medium Term Corporate
Notes may not exceed 20% of the District's surplus funds. The District may not purchase more
than 10% of any single issuer.
Negotiable Certificates of Deposit — Unsecured obligations of the financial institution, bank or
savings and loan, bought at par value with the promise to pay face value plus accrued interest at
maturity. They are high -grade negotiable instruments, paying a higher interest rate than regular
certificates of deposit. The primary market issuance is in multiples of $1,000,000, the secondary
market usually trades in denominations of $500,000, and smaller lots are occasionally available.
As a matter of practice, only the ten largest US banks, where there is a secondary market
established for continued liquidity, are considered for investment. Purchases of Negotiable
Certificate of Deposit may not exceed 25% of the District's surplus funds and five years to
maturity. The District may not buy more than 10% of any single issuer.
Passbook Savings Account Demand Deposit — Interest bearing active deposits placed at
state or national banks, state or federal savings and loan associations, state or federal credit
unions and federally insured industrial loan companies. Monies placed in a savings account
earn short-term interest. Deposits are FDIC insured up to $100,000, and may be in any amount.
Shares of Beneficial Interest — Also referred to as money market mutual funds. CaITRUST,
which has previously been defined, is classified as shares of beneficial interest. Shares of
beneficial interest must consist of highly -rated short-term debt instruments. The management
companies shall either (1) attain the highest ranking or the highest letters and numerical rating
provided by not less than two of the three largest nationally recognized rating services, or (2)
have an investment advisor registered with the Securities and Exchange Commission (SEC)
with not less than five years experience investing in the securities and obligations as
authorized above and with assets under management in excess of five hundred million dollars
($500,000,000) and (3) follow regulations specified by the SEC under the Investment
Company Act of 1940 (15 U.S.C. Section 80a -1, et seq.). The purchase price of shares for
beneficial interest shall not exceed 2T% of the District's portfolio_ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ Deleted: 5
US Treasury Bills — Direct obligations of the United States Government issued weekly with
maturity dates up to one year. They are issued and traded on a discount basis with interest
calculated on a 360 -day basis and actual invested days. They are issued in amounts of $10,000
and up, in multiples of $5,000. They are a highly liquid security. An unlimited amount may be
invested in US Treasury Bills.
Attachment 2
COSTA MESA SANITARY DISTRICT
Glossary of Investments
Fiscal Year 009-10 _ _ , - oersted: 2008 -09
US Treasury Notes — Direct obligations of the United States Government with original maturities
of 1 to 10 years. They are generally available in minimum denominations of $5,000 for two and
three -year maturities, and $1,000 denominations for all other maturities. Notes are actively
traded in a large secondary market and are very liquid. An unlimited amount of funds may be
invested in US Treasury Notes with maximum terms of five years. The term may be extended if
authorized by the District Board.
J
17
is
COSTA MESA SAWIT-ART(DISTRICT
Memorandum
... an Independent Specia[ District
To: Board of Directors
From: Marc Davis, Treasurer /Finance Director
Date: July 13, 2009
Subject: Budget Adjustment for Construction of District Yard Building
Recommended Action
Approve budget adjustment in the amount of $2,403,362 for the construction of the
District Yard building.
0 Executive Summary
•
At the Board of Director's meeting of June 24, 2009, the Board approved several
contracts for the construction of the building located at the District Yard. The total
estimated cost for construction and furnishing of the building is detailed in Attachment
1.
Adequate funds are available from the Facilities Revolving Fund, supplemented by
the funds budgeted in the Sewer Fund for fiscal year 2009 -10. The proposed budget
adjustment to provide funding for the construction and furnishing of the District Yard is
as follows:
Account Account Number Increase Decrease
District Yard 30- 200887 -4300 $2,403,362
Retained Earnings 30- 000000 -2990 $2,003,362
Residual Fund Transfer 30- 000000 -3995 400,000
(Protecting our community's Fieafth by providing solid waste andsewer coffection services.
crosdca.gov
ATTACHMENT 1
7/13/2009
COSTA MESA SANITARY DISTRICT
ESTIMATE OF OVERALL CONSTRUCTION PHASE COSTS
Fstimated Cost
District Yard Office Area
Furniture: (Sewer Maintenance Supervisor /Inspector /Emergency Office)
Work Stations, Chairs, Tables (3)
File Cabinets (3)
Guest Chairs (4)
Bookcases (2)
Conference Table (1) /Chairs (6)
Kitchen Table/ Chairs (4) $
Plumbing fixtures
Office Wastebaskets (4)
Office Equipment:
Software - Microsoft Office
Backup System
Computers (3) and Printers (2)
Copiers (1)
Fax Machine (1)
Shredder (2)
Phone System (4)
File Cabinets (3)
Fire Extinguishers (included in bid)
Kitchen:
Coffeemaker
Wastebasket (1)
Refrigerator /Microwave (included in bid)
Total District Yard Office Area
Warehouse Area
40 Cubic Yard Storage Container
Forklift Propane
Fire Lockers (2)
Air Compressor
Spill Containment Platforms
Drum Trucks /Cradles
Aerial Imaging
Pallet Truck
Hoist Installation
Outside Picnic Bench
Eyewash Station
Medical Kit
Material Data Safety Sheet Set -Up
Clock
Racking /Bin Cabinets
Tool Storage Cabinet
Shop Welder
Steam Cleaner
91
30,000.00
4,662.90
40.00
8,000.00
8,000.00
300.00
500.00
3,700.00
2,700.00
70.00
35.00
58,007.90
5,000.00
10, 000.00
2,454.00
3,853.00
700.00
256.00
1,654.48
530.00
10,000.00
1,000.00
500.00
200.00
300.00
40.00
6,598.00
600.00
3,000.00
4,700.00
0
L�
I�
y
ATTACHMENT 1
7/13/2009
COSTA MESA SANITARY DISTRICT
ESTIMATE OF OVERALL CONSTRUCTION PHASE COSTS
Office Equipment:
Estimated Cost
District Yard Office Area
10,000.00
Furniture: (Sewer Maintenance Supervisor /Inspector /Emergency Office)
2,454.00
Work Stations, Chairs, Tables (3)
8,000.00
File Cabinets (3)
8,000.00
Guest Chairs (4)
300.00
Bookcases (2)
500.00
Conference Table (1) /Chairs (6)
3,700.00
Kitchen Table/ Chairs (4)
$ 30,000.00
Plumbing fixtures
4,662.90
Office Wastebaskets (4)
40.00
Office Equipment:
5,000.00
Software - Microsoft Office
10,000.00
Backup System
2,454.00
Computers (3) and Printers (2)
8,000.00
Copiers (1)
8,000.00
Fax Machine (1)
300.00
Shredder (2)
500.00
Phone System (4)
3,700.00
File Cabinets (3)
2,700.00
Fire Extinguishers (included in bid)
1,000.00
Kitchen:
500.00
Coffeemaker
70.00
Wastebasket (1)
35.00
Refrigerator /Microwave (included in bid)
-
Total District Yard Office Area 58,007.90
Warehouse Area
40 Cubic Yard Storage Container
5,000.00
.Forklift Propane
10,000.00
Fire Lockers (2)
2,454.00
Air Compressor
3,853.00
Spill Containment Platforms
700.00
Drum Trucks /Cradles
256.00
Aerial Imaging
1,654.48
Pallet Truck
530.00
Hoist Installation
10,000.00
Outside Picnic Bench
1,000.00
Eyewash Station
500.00
Medical Kit
200.00
Material Data Safety Sheet Set -Up
300:00
Clock
40.00
Racking /Bin Cabinets
6,598.00
Tool Storage Cabinet
600.00
Shop Welder
3,000.00
Steam Cleaner
4,700.00
6
ATTACHMENT 1
7/13/2009
COSTA MESA SANITARY DISTRICT
ESTIMATE OF OVERALL CONSTRUCTION PHASE COSTS
Estimated Cost
Electrified Breaker
1,400.00
Hydraulic Press
5,000.00
Spoolmatic
1,275.00
Plasma Cutter
2,850.00
Torch Set
1,000.00
Belt Grinder
1,762.00
Bench & Pedestal Grinder
1,201.76
Wet/Dry Vacuum /Office Vacuum
952.00
Drill Press
1,307.00
Battery Charger
450.00
Die Grinder
248.13
Band Saw
3,216.82
Cut -Off Saw
1,853.00
Ratchet Wrench
168.81
Impact Wrench
723.26
Pneumatic Maint Drill & Grip Drills
450.00
Beed Blaster
1,500.00
Bench Lathe
7,313.00
Vertical Milling package
8,600.00
Sandblasting System
2,525.75
Scotsman Ice Machine
3,000.00
• Flag Pole
3,500.00
Lighting
1,500.00
Total Warehouse Area
103,182.01
LJ
Building Construction
Enovity
29,465.00
Construction Contractor
2,099,006.00
Architect
18,820.00
Engineer
26,884.00
GEO -ETKA, Inc
7,600.00
Legal
5,000.00
MCWD Capacity Charges
13,417.00
OCSD Charges (N /A)
-
Subtotal Building Construction 2,200,192.00
2% Construction Contingency 41,980.12
Total Building Construction 2,242,172.12
Total Estimated Cost of District Yard $ 2,403,362.03
3
�. �
,r + � .
/A
ORDINANCE NO. 73
AN ORDINANCE OF THE BOARD OF DIRECTORS OF THE
COSTA MESA SANITARY DISTRICT ADDING MEETINGS
WHICH QUALIFY FOR A DAY'S SERVICE COMPENSATION
WHEREAS, Health and Safety Code Section 6489 sets forth that members may
be paid for each day's attendance at meetings and for each day's service rendered at
the request of the Board; and
WHEREAS, the Board has set forth the meetings which qualify for such per diem
compensation in District Operations Code Section 3.01.030; and
WHEREAS, the Board does hereby desire to expand the list of qualifying
meetings to include those with Mesa Consolidated Water District, Irvine Ranch Water
District, City of Newport Beach, and Costa Mesa Sanitary District/Mesa Consolidated
Water District/Costa Mesa liaison meetings;
NOW, THEREFORE, the Board of Directors of the Costa Mesa Sanitary District
does hereby ORDAIN as follows:
Section 1. That Section 3.03.050 is hereby amended to the Costa Mesa Sanitary
District Operations Code to read as follows:
"3.01.030 Compensation. Pursuant to the provisions of Health and Safety Code
Section 6489, compensation is set for each day's attendance at a Board meeting, or for
each day's service rendered as a Director at the request of the Board, the sum of two
hundred twenty -one dollars per day, not to exceed a total of six days in any calendar
month.
The following meetings shall be eligible for such per diem service:
1.
Board meetings
2.
Advisory committee meetings such as subcommittees
3.
Approved conferences or organized education activities
4.
Orange County Sanitation District (OCSD) meetings
5.
Santa Ana River Flood Protection Agency (SARFPA) meetings
6.
Independent Special Districts of Orange County (ISDOC) meetings
7.
Orange County Local Agency Formation Commission (LAFCO) meetings
8.
California Special Districts Association (CSDA) meetings
9.
California Association of Sanitation Agencies (CASA) meetings
10.
Orange County Council of Governments (OCCOG) meetings
11.
WACO meetings
12.
Costa Mesa Chamber of Commerce meetings
13.
Educational outreach and presentations
14. City of Costa Mesa Council meetings
15. Mesa Consolidated Water District meetings
16. Irvine Ranch Water District meetings
17. City of Newport Beach meetings
18. Costa Mesa Sanitary District/Mesa Consolidated Water District/Costa Mesa
liaison committee meetings
The Board member shall also be entitled to his reasonable expenses incident thereto."
Section 2. Should any part, clause or section of this Ordinance be declared by any Court
of competent jurisdiction to be invalid, the remaining provisions of this Ordinance shall
nevertheless be and remain in full force and effect and the Board of Directors of the Costa
Mesa Sanitary District of Orange County, California, hereby declares that each and every
section, clause, provision or part of this Ordinance would have been adopted and made a
part of this Ordinance without the adoption of any portion thereof and that the invalidity of
any part or provision hereof shall not in any way affect the validity or enforcement of the
remaining provisions of this Ordinance that may stand on their own.
Section 3. Pursuant to Health and Safety Code Sections 6490 and 6491.3, the Clerk shall
cause this ordinance or a summary thereof to be published in a newspaper of general
circulation printed and published in the District according to law. 0
PASSED and ADOPTED this day of
Secretary
2
President
2009.
r
r ,
LA
•
STATE OF CALIFORNIA)
COUNTY OF ORANGE ) SS
CITY OF COSTA MESA )
I, JOAN REVAK, Clerk of the Costa Mesa Sanitary District, hereby certify that the
above and foregoing Ordinance No. 73 was duly and regularly passed and adopted by
said Board of Directors at a regular meeting thereof, held on the 23rd day of July 2009
by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
IN WITNESS WHEREOF, I have hereunto set my hand and affixed the seal of
the Costa Mesa Sanitary District, this 23rd day of July 2009.
Clerk of the Costa Mesa Sanitary District
3
From: Associate District Counsel
Date: June 25, 2009
Re: Pass Through of Costs of District's Independent Contractors
RIVERSIDE / SAN BERNARD W O
(95 1) 674-0698
Occasionally District's independent contractors, such as the attorney, treasurer and engineer, will
perform work on behalf of the District regarding a project proposed by a private developer. This
memo is meant to offer a method of recovering those costs from the developer.
A public agency may charge a regulatory fee to pay for the cost of a public program necessary to
• regulate a business or other activity. Use of the revenue is generally unrestricted; however,
regulatory fees are limited to covering the cost of the regulatory program.
For example, public agencies may impose a fee for the cost of providing building inspection and
planning application processing fees. Such regulatory fees do not constitute a charge on property
ownership and, therefore, are not required to go through the same procedural hurdles as a
monthly sewer charge.
Rather, fees for building and use permits, zoning variances, building inspections, planning
services, and water or sewer connections are simply required to not exceed the reasonable cost of
providing the service. (Gov. Code §§ 66013, 66014.)
In the case of sanitary sewer connection fees specifically, the Government Code provides that
"when a local agency imposes fees for water connections or sewer connections, or imposes
capacity charges, those fees or charges shall not exceed the estimated reasonable cost of
providing the service for which the fee or charge is imposed" unless approved by two- thirds vote
of the electorate. (Gov. Code § 66013.) Therefore, the District is entitled to impose a fee,
provided the fee does not exceed the estimated reasonable cost of providing the service.
In the case of District projects that require involvement from the District's independent
contractors, the reasonable cost of providing the service would be the actual bills submitted by
the independent contractor; in addition to the standard fee that includes District's costs for in-
house personnel and overhead. Therefore, the cost of the independent contractor's services
• should be passed through to the project applicant. This is known as a "time in motion" fee.
LAW OFFICES OF
HARPER & BURNS LLP
A 1,9Ar F.DLIA9II.rrY PARTTJERSHIP 1NC1.I0040 A PROFESSIONAL CORPORATION
453 S. GLASSELL STREET
IOHN R. HARPER'
ORANGE, CALIFORNIA 92966
ALAN R. BURNS
COLA R. BURNS
(714)771 -7729
OF COUNSEL
FAX (714) 7443350
IUDI A. CURTIN'
MICHAEL MONTGOMERY-
THOMAS W. ALLEN
•A PROFESSIONAL O0RR7RATN]N
To: District Manager
From: Associate District Counsel
Date: June 25, 2009
Re: Pass Through of Costs of District's Independent Contractors
RIVERSIDE / SAN BERNARD W O
(95 1) 674-0698
Occasionally District's independent contractors, such as the attorney, treasurer and engineer, will
perform work on behalf of the District regarding a project proposed by a private developer. This
memo is meant to offer a method of recovering those costs from the developer.
A public agency may charge a regulatory fee to pay for the cost of a public program necessary to
• regulate a business or other activity. Use of the revenue is generally unrestricted; however,
regulatory fees are limited to covering the cost of the regulatory program.
For example, public agencies may impose a fee for the cost of providing building inspection and
planning application processing fees. Such regulatory fees do not constitute a charge on property
ownership and, therefore, are not required to go through the same procedural hurdles as a
monthly sewer charge.
Rather, fees for building and use permits, zoning variances, building inspections, planning
services, and water or sewer connections are simply required to not exceed the reasonable cost of
providing the service. (Gov. Code §§ 66013, 66014.)
In the case of sanitary sewer connection fees specifically, the Government Code provides that
"when a local agency imposes fees for water connections or sewer connections, or imposes
capacity charges, those fees or charges shall not exceed the estimated reasonable cost of
providing the service for which the fee or charge is imposed" unless approved by two- thirds vote
of the electorate. (Gov. Code § 66013.) Therefore, the District is entitled to impose a fee,
provided the fee does not exceed the estimated reasonable cost of providing the service.
In the case of District projects that require involvement from the District's independent
contractors, the reasonable cost of providing the service would be the actual bills submitted by
the independent contractor; in addition to the standard fee that includes District's costs for in-
house personnel and overhead. Therefore, the cost of the independent contractor's services
• should be passed through to the project applicant. This is known as a "time in motion" fee.
District Manager •
Pass Through of Costs of District's Independent Contractors
Page 2 of 2
June 25, 2009
It is, therefore, recommended that District impose the actual cost of independent contractor
services on developers seeking to connect to the District's system. The foundation for imposing
such fees should include an ordinance allowing the District to pass through the costs. The
procedure for adopting an ordinance levying a new fee is provided in Government Code sections
66016 et seq. and requires a notice and public hearing. A sample provision is attached for your
review.
It is recommended that after an ordinance is adopted, future developers seeking to connect to the
District's system be required, in addition to paying a connection fee that defrays in- housee staff
time, to submit a deposit to cover the costs incurred for District's independent contractors.
4�
Colin Burns
Associate District Counsel
•
0
• Chapter 3.24
CHARGES FOR LEGAL SERVICES
Sections:
3.24.010 Purpose.
3.24.020 Charges imposed.
3.24.010 Purpose.
The city council finds that at times requests have
been made by both residents of this city and by
nonresidents to have the city attorney prepare legal
documents to bring a property or use thereof in
compliance with this code or with other applicable
laws or to perform other legal services at the behest
of a private person, but which relates to city matters_
The city council declares that the legal fees and costs
paid to the city attorney for such services shall be
recouped from the person, firm., corporation or
organization at whose behest such services were
rendered. (Ord_ 942 § 1 (part), 1982)
3.24.020 Charges imposed.
Whenever legal services are requested of the city
attorney by a person, firm, corporation or other
organization or entity to bring a property or use in
compliance with this code or with other applicable
laws or for any other reason related to city business,
the amount paid to the city attorney pursuant to the
terms of his then current contract shall be billed and
charged to such person, firm, corporation or other
organization or entity. Notice of the provisions of this
chapter shall be given to the party requesting the
legal services before the services are rendered. (Ord.
942 § I (part), 1982)
•
3.24.010
99 City of Fountain Valley
Municipal Code
DEPOSIT REQUIRED:
The Board of Directors of the District shall have the right to require any person liable to pay any charge
herein fixed, to make reasonable deposit with the District to insure collection of those charges.
Persons applying for new development shall be required to deposit processing fees in an amount as may
be determined by the Manager, but not less than five hundred dollars ($500.00), and shall pay to the
District its actual processing costs according to the following schedule:
3 (a) Engineer's fees — actual + 25%
(b) Attorney's fees — actual + 25%
(c) Manager's fees $62.50 per hour
(d) Inspections at $62.50 per hour
(e) Other extraordinary cost
LE 2. SEWER CONSTRUCTION.
ANNEXATION AND REQUIREMENTS:
As a condition precedent to annexation to the District, the owners of property requesting annexation
shall pay to the District the following sums:
(a) Processing Costs.
The actual cost of preparation of maps, legal descriptions, publication charges, and any and all other
charges applicable to the annexation.
(b) Annexation Fees.
Front footage fees, lot fees, acreage fees, or other fees constituting a condition of annexation shall be
prescribed by the Board of Directors in each proceeding based upon the facts involved. (See
Government Code Section 53702.)
(e) Deposit of Estimated Processing Costs.
As a matter of policy, the Board of Directors will not act favorably upon any annexation proposal
unless the proponents have deposited with the District the estimated cost of an adequate
investigation by the District. Accordingly, the proponents should deposit with the District, prior to
initiation of annexation proceedings, the estimated amount of the processing costs referred to in
Section 600(a).
ADJUSTMENT OF COSTS & FEES
The District Board reserves the right to adjust the above costs and fees or provide for additional terms
and conditions at or before any meeting or public hearing on any annexation.
Home Gardens Sanitary District
14 Operations Code
.J
s
LAW OFFICES OF
HARPER & BURNS LLP
A LIMITED LiA6RdrY PARTNERSHIP INCLUDING A PROFCSSONAL CORPORATION
•A PROFESSIONAL CORPORATION
To: Honorable President and Board of Directors
From: District Counsel
Date: June 26, 2009
RIVERSIDE I SAN BERNARDJNO
(951) 674 -0698
Re: District Manager Newsletters and Other "One -Way" Communication to the Board
Here is a trap to avoid. You may remember that in Wolfe v. City of Fremont (2006) 50 Cal.Rptr.3d
524, there was an issue about whether a city manager's one -on -one communications with council
members violated the Brown Act. Government Code section 54952.2 was enacted thereafter to
overrule Wolfe and to establish what is a permissible communication by a city manager (or other
person) to the legislative body. That section provides as follows:
(1) A majority of the members of a legislative body shall not, outside a meeting
authorized by this chapter, use a series of communications of any kind, directly or
through intermediaries, to discuss, deliberate, or take action on any item of business
that is within the subject matter jurisdiction of the legislative body.
(2) Paragraph (1) shall not be construed as preventing an employee or official of a
local agency, from engaging in separate conversations or communications outside of
a meeting authorized by this chapter with members of a legislative body in order to
answer questions or provide information regarding a matter that is within the subject
matter jurisdiction of the local agency, if that person does not communicate to
members of the legislative body the continents or position of any other member or
members of the legislative body.
As you can see, one -way communications are now statutorily authorized so one -way manager
newsletters and other communications are lawful; however, as written, the Brown Act provides that
the manager or other person communicating cannot communicate the comments or position of any
other member of the legislative body.
Therefore, the District Manager cannot mention that "the President would like to establish a
subcommittee" because he would have disclosed one board member's opinion on a subject. We
actually received a challenge in one of my client organizations on this basis so watch out for this
technical issue.
aL
Alan R. Burns
District Counsel
453 S. GLASSELL STREET
JOHN R. HARPER •
ORANGE, CALIFORNIA 92866
ALAN R. BURNS
COLIN R. BURNS
(714) 771 -7728
FAX (714) 744 -3350
OF COUNSEL
JUDI A. CURTTN•
www.hupelbums.COi11
MICHAEL MONTGOMERY'
THOMAS W. ALLEN
•A PROFESSIONAL CORPORATION
To: Honorable President and Board of Directors
From: District Counsel
Date: June 26, 2009
RIVERSIDE I SAN BERNARDJNO
(951) 674 -0698
Re: District Manager Newsletters and Other "One -Way" Communication to the Board
Here is a trap to avoid. You may remember that in Wolfe v. City of Fremont (2006) 50 Cal.Rptr.3d
524, there was an issue about whether a city manager's one -on -one communications with council
members violated the Brown Act. Government Code section 54952.2 was enacted thereafter to
overrule Wolfe and to establish what is a permissible communication by a city manager (or other
person) to the legislative body. That section provides as follows:
(1) A majority of the members of a legislative body shall not, outside a meeting
authorized by this chapter, use a series of communications of any kind, directly or
through intermediaries, to discuss, deliberate, or take action on any item of business
that is within the subject matter jurisdiction of the legislative body.
(2) Paragraph (1) shall not be construed as preventing an employee or official of a
local agency, from engaging in separate conversations or communications outside of
a meeting authorized by this chapter with members of a legislative body in order to
answer questions or provide information regarding a matter that is within the subject
matter jurisdiction of the local agency, if that person does not communicate to
members of the legislative body the continents or position of any other member or
members of the legislative body.
As you can see, one -way communications are now statutorily authorized so one -way manager
newsletters and other communications are lawful; however, as written, the Brown Act provides that
the manager or other person communicating cannot communicate the comments or position of any
other member of the legislative body.
Therefore, the District Manager cannot mention that "the President would like to establish a
subcommittee" because he would have disclosed one board member's opinion on a subject. We
actually received a challenge in one of my client organizations on this basis so watch out for this
technical issue.
aL
Alan R. Burns
District Counsel
•
r- -1
LJ
From: Associate District Counsel
Date: June 29, 2009
Re: Charging FOG Permittees for Extra District Costs
RI VERSIDF /SAN BERNARDIN 1
(951) 674 -0698
FSE inspections are conducted by EEC. Most permittees are found by EEC to be in compliance,
and those that are not in compliance generally remedy any substandard condition prior to the
next EEC inspection. Some permittees, however, are uncooperative and require numerous
follow -up visits in order to obtain compliance. You have asked whether the District may impose
a fine /citation program to address uncooperative offenders. It is our opinion that the District may
impose administrative or criminal fines for violations of District's ordinances. This memo
explores several methods of enforcement and cost recovery: criminal, administrative fine, and
correction.
Pursuant to the Sanitary District Act of 1923, a sanitary district may enact ordinances. (Health &
Safety Code § 6491.3.) A violation of a district ordinance is a misdemeanor punishable by
imprisonment in the county jail not to exceed 30 days, a fine not to exceed $1,000, or both.
(Health & Safety Code § 6523.) Violations are prosecuted by the District Attorney's office.
(Health & Safety Code § 6492.) The fine is split among the court, county and district. The
benefits of the criminal system are that criminal prosecution avoids attorney fees because it is
handled by the district attorney and often obtains rapid compliance. The downside is that, in the
absence of an egregious violation, the district attorney is unlikely to give such matters a priority,
and the district only recovers a small fraction of the fine.
Alternatively, a sanitary district may, by ordinance, make any violation of its ordinances subject
to a non - criminal, administrative fine, much like a parking ticket. (Gov. Code § 53069.4.) The
ordinance must provide for an administrative procedure that governs the imposition,
enforcement, collection, and administrative review of the fines and penalties. (Gov. Code §
53096.4(a).) The offender would be entitled to a hearing, if requested, including an appeal to the
superior court. (Gov. Code § 53069.4(b), (c).) The benefit of this system is that the district is
entitled to recover 100 percent of the fine, which can potentially generate substantial revenue.
The downside, however, is that if a citation is appealed, the district would incur attorney fees
fighting the appeal which could negate revenues generated from previous administrative fines.
LAW OFFICES OF
HARPER & BURNS LLP
A I.WITF.DI.IABILrTY PARTNERSHIP INCLUDING A PROFESSIONAL CORPORATION
453 S. GLASSELL STREET
IOHN R HARPER•
ORANGE, CALIFORNIA 92866
ALAN R BARNS
COLIN R BURNS
(714)771-77U
OFCOUNSEL
FAX (714) 744 -3350
IUDI A. CURTIN*
MICHAEL MONTGOMERY'
THOMAS W. ALLEN
'A PROFF.SSRINAL CORPORATION
To: District Manager
•
r- -1
LJ
From: Associate District Counsel
Date: June 29, 2009
Re: Charging FOG Permittees for Extra District Costs
RI VERSIDF /SAN BERNARDIN 1
(951) 674 -0698
FSE inspections are conducted by EEC. Most permittees are found by EEC to be in compliance,
and those that are not in compliance generally remedy any substandard condition prior to the
next EEC inspection. Some permittees, however, are uncooperative and require numerous
follow -up visits in order to obtain compliance. You have asked whether the District may impose
a fine /citation program to address uncooperative offenders. It is our opinion that the District may
impose administrative or criminal fines for violations of District's ordinances. This memo
explores several methods of enforcement and cost recovery: criminal, administrative fine, and
correction.
Pursuant to the Sanitary District Act of 1923, a sanitary district may enact ordinances. (Health &
Safety Code § 6491.3.) A violation of a district ordinance is a misdemeanor punishable by
imprisonment in the county jail not to exceed 30 days, a fine not to exceed $1,000, or both.
(Health & Safety Code § 6523.) Violations are prosecuted by the District Attorney's office.
(Health & Safety Code § 6492.) The fine is split among the court, county and district. The
benefits of the criminal system are that criminal prosecution avoids attorney fees because it is
handled by the district attorney and often obtains rapid compliance. The downside is that, in the
absence of an egregious violation, the district attorney is unlikely to give such matters a priority,
and the district only recovers a small fraction of the fine.
Alternatively, a sanitary district may, by ordinance, make any violation of its ordinances subject
to a non - criminal, administrative fine, much like a parking ticket. (Gov. Code § 53069.4.) The
ordinance must provide for an administrative procedure that governs the imposition,
enforcement, collection, and administrative review of the fines and penalties. (Gov. Code §
53096.4(a).) The offender would be entitled to a hearing, if requested, including an appeal to the
superior court. (Gov. Code § 53069.4(b), (c).) The benefit of this system is that the district is
entitled to recover 100 percent of the fine, which can potentially generate substantial revenue.
The downside, however, is that if a citation is appealed, the district would incur attorney fees
fighting the appeal which could negate revenues generated from previous administrative fines.
District Manager
CMSD Charging FOG Permitees for Extra District Costs
Page 2 of 2
June 29, 2009
As a final alternative, a sanitary district may, after notice and an opportunity for a hearing, (l )
terminate service for failure to comply with district ordinances (Health & Safety Code § 6523.2)
or, (2) after obtaining a warrant, correct the violation and assess the cost of the correction on the
next sewer bill (Health & Safety Code § 6523.3). The benefit of this system is that it results in
either termination of service, which prevents further inflow of FOG, or anything else, to the
District's system, or obtains compliance and cost recovery for the correction. The downside is
that the district must fund the termination or correction and must thereafter attempt to recover the
funds from the property owner.
The criminal prosecution, termination and correction options are currently available to the
District. The administrative fine option would require an ordinance. Please let us know if you
would like us to prepare an administrative citation ordinance.
Colin Burns
Associate District Counsel
cc: Honorable President and Board of Directors
Assistant District Manager
40
Why are modifications needed to the current CMSD FSE Inspection Enforcement
Response?
During 2008/2009, approximately 350 CMSD FSE inspections have been conducted by
EEC. Non - compliance with CMSD FOG Program requirements warranting follow -up
compliance inspections were identified at 52 CMSD FSEs (a total of 98 compliance
inspections conducted). Of these, 27 FSEs were very cooperative and were found to be
in- compliance during the I" follow -up inspection. The other 25 facilities were less
cooperative and required multiple follow -up inspections to resolve the non - compliance.
Multiple inspections were required at some locations to resolve a single on -going issue
and others were required to resolve recurring issues. A total of 71 compliance
inspections were associated with these 25 facilities. Modifications to the current FSE
inspection enforcement response are needed to reduce the burden of FSEs such as these.
How do other agencies /districts address FSE Inspection Enforcement?
The table below provides a comparison of FSE Inspection Enforcement
Responses /Strategies that other agencies /districts have employed;
Costa Mesa
Washington
Suburban
Sanitary
Commission
(WSSC)
Santa Ana
La Habra
IRWD
FSE Inspection Enforcement Res onse
Repeated
Initial
Follow -up
Repeat
Non -
Non-
Non-
Follow -up
Continued
Compliance
2008/2009
Compliance
Compliance
Non-
Non - Compliance
(over 12- .
Enforcement
Compliance
month
Period
Issue Permit
2 warning
None
None
revocation
Site Visit with
None
letters issued
warning letter
CMSD Staff
(Sweet Basil,
Lab
Administrative
Citation
Citation
Order /Civil
Citation/
None
$250
$500,$760,
Litigation /Injunction/
Administrative
??
$1,000
Termination of
Order
Service
23$100
Citations
None
Citation
Citation
Citation
$100,$200
3$200
$100
$200
$500
$500 Citation
Citations
0$600
Citations
None
None
Issue
Letter /Conduct
Issue
Letter /Conduct Site
None
No letters
Site Visit
Visit
issued
2 wamings
Warning letter
letters
None
None
issued after 2-
$1,000 Re-
$1,000 Re-
issued; no re-
3 failures to
inspection fee
inspection fee
inspection
comply
fees
assessed
Page 1 of 1
/ •Alan R. Burns rSr7� Y
From: <Bobbyooten @aol.com>
To: <arbums @harperburns.com>
Sent: Friday, April 17, 2009 2:00 PM
Subject: FOG Compliance costs
Re: Possible Fog Ordinance Revision. Yesterday at the Sewer System Subcmte meeting we had a discussion
concerning charging Food Service establishments that require EEC and /or staff extra time or visits to get them
in compliance. Rob task Jim Kolk with coming up with other agency ordinances or fee structures for extra work
required to gain compliance with the CMSD FOG Ordinance.
Join Christian Mingle.com® FREE! Meet Christian Singles in your area. Start now!
4/17/2009
•
Page 1 of 2
0 Alan R. Bums
From: "Alan R, Bums" <arbums@harperbums.com>
To: <Bobbyooten@aol.com>
Cc: "Arthur Perry" <apeny @nmusd.us >; "James Ferryman" <ferry54 @msn.com >; "Gary Monahan"
<monahanclan @ca.rr.com >; "Arlene Schafer" <acschafer @ca.rr.com>
Sent: Monday, April 20, 2009 1:26 PM
Subject: Re: Charging FSE permittees for extra District costs
Thank you for the memo advising me that the Sewer System Subcommittee had asked Jim Kolk to
research other ordinances or fee structures for FSEs that cause the District extra work.
I believe we have some existing authority for this. If the facility does not have a grease interceptor,
the District Operations Code provides that one of the exemptions from the requirement for an
interceptor is "that other methods of grease control will be utilized and enforceable assurances have
been provided to protect the public health, safety and welfare." We therefore can require that
additional costs be paid as a condition of getting the exemption. This need only be called out in the
condition of the permit.
If they have an interceptor and they are not cleaning in accordance with their prescribed schedule, we
are in a different position. If there is a spill, we can collect for all our costs; however, if there is no
spill but we are simply nervous about their maintenance, we may have less options. The violation
would be a crime (misdemeanor) as the person would have allowed grease to accumulate "so as to
substantially contribute to the possibility of a sewage overflow." (7.09.041) He should have had a
permit so we could also have included the conditions in the permit, so I am assuming this is a permit
already issued for an FSE with a grease interceptor and we did not impose'this as a condition of the
permit. (7.09.060)
We also have the authority to order a retrofit if there are spills and there is a substantial chance of
recurrence. (7.09.060)
If they are violating the ordinance in any way, we have the authority to terminate service after a due
process hearing. (7.09.070)
Having come into this with probably half the facts, I do not want to speculate too widely on the
problem and need for a new solution. I assume that we would have started with our existing
ordinance and somehow it has not provided the tools to effect compliance. Maybe I should be at a
meeting when this is discussed, and I assume Rob will bring me in on this soon.
I also was unable to review what our current permit looks like, and that may need to be re- worked.
In observance of our Operations Code, I will copy the rest of the Board. (3.01.100)
Thank you for bringing this to my attention.
Alan R. Bums I Harper & Burns LLP
453 South Glassell Street I Orange, California 92866
Office: (714) 771 -7728 ( Facsimile: (714) 744 -3350 1 arburns(dharberbu- rns.com
Any tax advice contained in this e-mail is not intended to be used, and cannot be used, by the recipient for the
purpose of avoiding penalties that may be imposed under the Internal Revenue Code or applicable state or
4/20/2009
MEETIN
Gs
Santa _Ana liver Tfi)od- c'rotection _Agency
Outive Director Full Agency Committee Meeting Minutes
Donald J. Martinson
Date /Time: Thursday, June 25, 2009 4:00 p.m.
Location
300 N. Flower, Room 720 1. Call to Order
Santa Ana CA 92702 -5000 Meeting was called to order by Chairman Wahner at 4:05pm. He
announced that former Chairman Frank Fry is seriously ill and is in
the hospital.
2. Review and consideration for approval of proposed budget for
Fiscal Year 2009 - 2010
Don Martinson presented the proposed budget for FY 2009 -10
prepared by County of Orange staff. It was noted that it is different
from the budget approved by the Executive Committee because of
an addition of $3,000 to the line item "1900 Professional and
Special Services" to cover the anticipated costs of future audits.
Don Martinson also noted that the Executive Committee, by action
taken at the Executive Committee Meeting on March 26, 2009,
increased the monthly compensation of Mr. McConnell from $500
to $790. By motion of Jim Ferryman, seconded by Cathy Green
and unanimously carried the modified budget was approved.
Page 1 of 3
Location: Orange County Water District
Members
City of Anaheim
18700 Ward Street
City of Buena Park
Fountain Valley, CA
City of Cypress
City of Fountain Valley
City of Fullerton
Meeting Attendees:
City of Garden Grove
Don Martinson, SARFPA
City of Huntington Beach
City of Irvine
Art Perry, Costa Mesa Sanitation District
City of Newport Beach
Nadeem Majaj, County of Orange
City of Orange
City of Placentia
Kathryn Barr Orange Count Water District
y g y
City of Santa Ana
Herb Nakasone, County of Orange
City of Seal Beach
City of Stanton
Jeremy Yamaguchi, City of Placentia
City of Tustin
Gordon Shanks, City of Seal Beach
City of Westminster
Cathy Green, City of Huntington Beach
City of Yorba Linda
County of Orange
Jan Debay, Orange County Water District
Costa Mesa Sanitary District
John Collins, City of Fountain Valley
0 C Sanitation District
0 C Flood Control District
Jim Ferryman, Orange County Sanitation District
0 C Water District
Phil Anthony, Orange County Water District
Nancy Gardner, City of- Newport Beach
Address
Doug Stack, City of Tustin
P. 4048
Teresa "Tita" Smith, City of Orange
Santa Ana, CA 92702.4048
Mark Vukojevic, City of Anaheim
Phone
Matthew Harper, Board of Supervisors, 1s' District
(714) 834 -5142
Lance Natsuhara, County of Orange
Fax:
Jim Wahner, County of Orange
(714) 834 -4572
Location
300 N. Flower, Room 720 1. Call to Order
Santa Ana CA 92702 -5000 Meeting was called to order by Chairman Wahner at 4:05pm. He
announced that former Chairman Frank Fry is seriously ill and is in
the hospital.
2. Review and consideration for approval of proposed budget for
Fiscal Year 2009 - 2010
Don Martinson presented the proposed budget for FY 2009 -10
prepared by County of Orange staff. It was noted that it is different
from the budget approved by the Executive Committee because of
an addition of $3,000 to the line item "1900 Professional and
Special Services" to cover the anticipated costs of future audits.
Don Martinson also noted that the Executive Committee, by action
taken at the Executive Committee Meeting on March 26, 2009,
increased the monthly compensation of Mr. McConnell from $500
to $790. By motion of Jim Ferryman, seconded by Cathy Green
and unanimously carried the modified budget was approved.
Page 1 of 3
Santa-Ana River F'koocf(Protection - Agency
•
John Collins requested that the subject line item show a more
detailed breakdown of the categories. Don Martinson will request
County staff to add the following changes to categories in the line
item in question.
1900 Professional &
Special Services
FY 2008 — 09
Budget
FY 2009 — 10
Budget
Executive Director
25,500
25,500
Washington DC
Advocate
6,000
9,500
Audits
-
3,000
Totals
31,500
38,000
3. Review and consideration for approval of proposed slate of
officers for Fiscal Year 2009 -2010
Chairman Wahner noted that the proposed Slate of Officers and
Executive Committee Members for FY 2009 -10 was included in the
agenda material. By motion of Jan Debay and seconded by Kathy
Green and unanimously carried the Slate of Officers and Executive
Committee members were approved. 0
4. Overview of the current status of the Santa Ana River
Mainstem Proiect and the Prado Dam proiect, and what is
needed to complete these projects
Lance Natsuhara, Manager of the Santa Ana River Mainstem
Project, gave a power point presentation as outlined in the
enclosed exhibits. A general discussion was held among the
members regarding the specific locations of the various elements
of the project and the proposed timing of construction. A copy of
the presentation is included with these minutes.
5. Status of Federal and State funding
It was noted that the 2010 President's budget includes $52.2
million and the American Recovery and Reinvestment Act 2009
includes $26 million. The proposed President's budget will need
the approval of Congress. How these funds will be used for the
construction of the various features of the project is included in the
exhibits presented by Mr. Natsuhara. In regard to State Funding,
Don Martinson reported that the state subvention funds received to
date are $175 million and that an additional $52 million has been
approved for payment by the State but has not as yet been funded
by the State. Discussion was held regarding the future of the State
Subvention Program, and the need for these funds for the
Page 2 of 3
t
Santa-Ana Wver 2;'lood'(Protection - Agency
0
purchase of lands for the expansion of the reservoir area of Prado
Dam which would allow for the subsequent raising of the existing
spillway at Prado Dam.
6. Prado Dam Field Trip — July 17, 2009
RSVP's were handed out for the proposed event, and were also
mailed to all members. An approximate count needs to be
obtained so that adequate transportation can be arranged and to
make proper lunch arrangements at the Green River Golf Club.
7. Video of 1938 flood
Phil Anthony finally had his long standing request granted for the
viewing of this video. Copies of the DVD can be obtained upon
request to the SARFPA secretary, Nilda Avina by contacting her at
714 - 834 -5618 or Nilda.avina(d-)ocpw.ocgov.com.
8. Public and representative comments
The issue regarding the proposed legislation that would mandate
200 year flood protection for areas below dams or adjacent to
levees and require flood insurance for areas not suitably protected
was discussed. Herb Nakasone commented that the proposed
• legislation is now on hold but needs to be carefully tracked in the
future.
•
9. Adjournment
Meeting was adjourned after 5:00pm.
Page 3of3
INDEPENDENT SPECIAL DISTRICTS OF ORANGE COUNTY
(ISDOC)
Saundra Jacobs
President
,r.
Drear in Re view
A Look a 1
Location: MWDOC / OCWD Joint Board Room
18700 Ward Street, Fountain Valley, CA 92708
Lunch: $16 (advance payment required) or $20 at the door
Please make checks payable to 'ISDOC':..
and mail to Joan Finnegan at 258 Sherwood Street, Costa Mesa, CA 92627
RSVP: Joan Finnegan at (949) 548 -3690 by Friday, July 24, 2009
18700 Ward Street • Fountain Valley, CA 92708 • (714) 963 -3058 • (714) 964 -5930 fax
•
2009 CSDA Annual Conference &Exhibitor Showcase
"l value the breakout
sessions and the information
received during the
presentations. They give me
the opportunity to not only
hear the presenters' views
on the various topics, but
also hear what problems and
solutions other districts are
�1
LJ
•
dealing with."
FORTY YEARS AND GROWING STRONGER...
r�o The California Special Districts Association (CSDA) was formed in
1969 to ensure the continued existence of local, independent spe-
J YEARS;
CSDA Corrferencej cial districts. For 40 years we have been providing our members
C_
with advocacy on behalf of special districts, cost - effective benefit
programs, information sharing services and educational opportunities for board
members and staff.
The CSDA Annual Conference & Exhibitor Showcase is the only statewide associa-
tion event representing all types of independent special districts including: airport,
cemetery, community service, fire, harbor, healthcare, irrigation, library, mosquito and
vector control, police protection, sanitation, water, utility and waste management.
— Gregory Harmon - General Manager /Chief of This premier event not only provides additional education and training, but allows
Police, Kensington Police Protection and CSD special district board members and management staff the opportunity to network
with other districts and CSDA business affiliates. Over 500 special district
leaders attend the Annual Conference each year. The 2009 conference is a
celebration of our 40th Anniversary and promises to be the best ever.
WHY YOU CAN'T AFFORD TO MISS THIS CONFERENCE
The CSDA Annual Conference and Exhibitor Showcase is an educational
opportunity specifically designed for special district management and operations.
Personnel who benefit from this conference include: directors, trustees, general
and assistant managers, financial managers, supervisors, board secretaries and
other special district staff members.
Attendees will benefit by:
• Interacting with industry experts
• Hearing success stories from colleagues
• Learning about challenges and solutions from special district case studies
• Being the first to hear about industry trends
• Gaining knowledge from nationally recognized speakers
• Attending specialized workshops and sessions designed to address the needs
of today's special district
• Meeting one -on -one with industry suppliers who understand your needs
• Attending numerous networking opportunities
• Making new contacts and maintaining key relationships
• Earning Credit Incentive Points (CIPs) from the Special District Risk
Management Authority
• Learning how to think strategically in changing and difficult times
Nigress
CONFERENCE
•
MONDAY, SEPTEMBER 21, 2009 TUESDAY, SEPTEMBER 22, 2009
8:30 -11:00 a.m.
CSDA Board of Directors Meeting
'
9:00 a.m. - 4:00 p.m.
Pre-Conference Workshop: Governance
Foundations Training
CSDA's
h; �
(Module 1: Special District Leadership
■ ■ ■ ■ Academy)
9:00 -10:30 a.m.
Opening Keynote Presentation and Continental
Breakfast - "Rapid Execution As Your Competitive
Advantage" - Dr. Peter Johnson
Join us for this dynamic opening keynote address
when Dr. Pete Johnson, known as the Strategy
Execution Guru and Transformational Leadership
Expert, discusses how strategic execution is all about how to leverage
As the core of CSDA's Special District Leader- the use of your critical resources.
ship Academy, this workshop serves as the "foundation" for
the series on the effective governance of special districts.
We will discuss the three critical dimensions of governance:
Special District Trustees as Policy Leaders, The Effective
Special District Board and The Board's Responsibilities and
Roles in Special Districts.
At this workshop, attendees will learn how to: Develop
unity of purpose on their board, understand and work
ithin the board's role in the district, build a strong, positive
operational culture on the board and organize the formal
structure of the board. If you are a special district profes-
sional, you must include this training in your schedule.
9:00 a.m. - 4:00 p.m.
Pre-Conference Workshop: Grant Seeking -
The Fundamentals for Special Districts
1 ` ` presented by
Hun= ee anvseivr & CPS Human Resource Services
In this ever - changing economy, it is critical that organi-
zations seek new and innovative funding sources. This
workshop exposes participants to the world of private and
government grants. This class provides an overview of the
steps needed for an organization to become prepared to
seek grants. In addition, participants will learn what makes
an organization competitive in the grant seeking process,
the resources available to find grants, and the most com-
mon reasons grants are not awarded.
Noon - 5:00 p.m.
CSDA Golf Tournament at the Indian Wells Golf Resort
0-00 - 8:00 p.m.
CSDA Conference Kickoff Reception honoring
Business Affiliates (all attendees welcome)
11:00 -12:00 p.m.
- New Revenue Options? A Briefing on Special Assessments & Taxes
- Reaching Out to the Public: Communication Strategies that WORK!
- SDRMA/PreventionLink Online Safety Training Program - New
Enhancements - SDRMA C/P Points
- Practical Approach to Modern Asset Management
- The Brown Act: Updates & Ensuring Compliance - SDRMA C/P Points
n
- Required AB 1234 Ethics Training (Part One) - SDRMA C/P Points
12:30 - 2:00 p.m.
Exhibitor Showcase Grand Opening & Lunch
12:30 - 7:00 p.m.
Exhibitor Showcase open
...............
2 :00 — 3 :00 p.m. (SUPER SESSION)
"Work for a Living and Still be Free to Live" -
Ms. Eileen McDargh
Make no mistake - everyone works - whether for
free or fee! Listen to Eileen McDargh explain how
you can work smarter and live happier.
3:30 - 4:30 p.m.
- Must Have Communication Protocols for District Staff and Board
Members - C/P Points
- Practical Budgeting Processes and Tools
- Tips, Tools & Legal Requirements for General Manager Evaluations
- Public /Private Partnerships: Making it a Win -Win
- Investing Your District's Dollars in Today's Market - What You Need
to Know
- Required AB 1234 Ethics Training (Part Two) - SDRrAA C/P Points
5:00 - 7:00 p.m.
President's Reception at the Exhibitor Showcase
..........................
rf` ass
"As a general manager, I have found the
CSDA conference to be three full days of
education, information and legalities that
greatly assist me in my responsibilities." is
— David Aranda - General Manager, Stallion Springs Community Services District
I ■ WEDNESDAY, SEPTEMBER 23, 2009
8:00 - 9:00 a.m. 3:00 - 4:00 p.m. (SUPER SESSION)
Coffee with the Exhibitors "Keeping Up in a Down Economy: How a Culture of
Recognition Can Improve Focus and Performance in Your
8:00 a.m. - 3:00 p.m. Organization Today" -Bob Nelson, Ph. D.
Exhibitor Showcase open Bob Nelson, Ph.D., will expand your thinking of what recog-
nition means and how you can better and more frequently
8:00 - 9:00 a.m. recognize those you work with -- even with little time,
Chapter Presidents Roundtable Meeting resources or budget.
9:00 -10:45 a.m. 5:30 - 7:00 p.m.
SDRMA Breakfast, Chapters Reception (all attendees welcome)
INsr <rY
�f /ylC Keynote Session and
Safety Awards 7:00 -10:00 p.m.
CSDA Awards Banquet and Entertainment
Sponsored by SDRMA Presentations: Innovative Program Award - Exceptional
Disney Institute - Change Leadership Public Outreach Award - William Hollingsworth Award
Listen as an experienced speaker from the Disney - 2009 SDLF District of Distinction Accreditations and
Institute shares valuable insights on when and why Certifications - 2009 SDLF Special District Administrator
an organization should change and the role of the
leader in shaping a positive, sustainable change. Live music by Tonic Sol -fa - the musical group referred to by the New York
Times as 'A vocal kaleidoscope... unique to the human voice."
11:00 a.m. -12:00 p.m.
Financing Options in Challenging Economic
THURSDAY, SEPTEMBER 24, 2009
Times (CSDA Finance Corporation consultants)
- Special Districts & LAFCO: Trends, Changes and
8:30 -10:30 a.m.
Updates
Required Harassment Prevention Compliance Training - SDRMA CIP Points
- Return on Investment: HR as a Strategic
Collaborator, Measuring Impact and Success
8:30 - 9:30 a.m.
Effective Governance & Leadership: Tools
- Practical Budgeting Processes and Tools (repeat)
for Special District Directors/
- Special Districts & LAFCO: Trends, changes and updates (repeat)
Trustees - SDRMA CIP Points
- New Revenue Options ?: A Briefing on Special Assessments & Taxes (repeat)
- Strategies for Achieving Excellence in Financial
Reporting
9:30 -10:30 a.m.
- SDRMA Claims Management for Public
- Special District Grant Writing: Tips & Examples on How to Get that Next Grant
Agencies - SDR,MA CIP Points
- Effective Governance &Leadership: Tools for Special District Directors/
Trustees (repeat) - SDR11A CIP Points
12:30 - 2:00 p.m.
- Meeting the GASB 45 Requirements: Keeping Your District in Compliance
CalBomia Women Lead
10:30 -12:00
California Women Lead Luncheon (ticketed
a.m. p.m.
Closing Keynote Program & Brunch - Ralph Heim
event) or Lunch on Your Own
"Understanding the State's Fiscal Issues and What's Next
for Special Districts"
2:00 - 2:45 p.m.
Ralph Heim will give attendees the most up -to -date infor-
Break and dessert with the Exhibitors
mation on the state of the state budget and special district
revenues.
.................................................................................................................................................................................................................................
2009 CSDA ANNUAL CONFERENCE A EXHIBLI'OR SHOWCASE
............................... - ............ .............................................................................................. ............... .......
5
an Independent Speda(D&trict
Date: July 15, 2009
Subject: CSDA 2009 Annual Conference
The CSDA 2009 Annual Conference is being held in Indian Wells from September 21 -24,
2009, and there are many worthwhile workshops for District Staff to attend and gain
SDRMA CIP points. These workshops include Grant Seeking — The Fundamentals for
Special Districts; The Brown Act Updates & Ensuring Compliance; AB 1234 Ethics
Training; SDRMA Claims Management for Public Agencies and, Harassment Prevention
• Compliance Training. The workshops will prove to be beneficial to Staff in their job
performance as well as provide CIP points that lessen the District's insurance costs.
•
Presentation of the 2009 SDLF District of Distinction Accreditation and Certification to the
CMSD will also occur at the Awards Banquet.
Board approval for Joan Revak and Sherry Kallab to attend the conference is requested.
This expenditure is in the 2009 -2010 budget.
Also, President Schafer, Directors Ooten and Ferryman plan to attend the conference and
Director Perry plans to attend the Awards Banquet. Board approval for their attendance is
also required.
Protecting our community's health by providing solid waste and sewer collection services.
www.crosdcagov
CASA
A to
54 Annual Gofe ce
Ensuring Clean Water for California
August 12-15,2009
Mission Bay Hilton
1775 East Mission Bay Drive
r
�t San Diego, CA 92109
Phone: 619.276.4010
Toll free: 800.445.8667 (central reservations)
www.sandiegoresort.hilton.com
Our Mission Statement
The mission of the Caldomia Association
of Sanitation Agencies is to provide
leadership, advocacy and information
to our members, legislators, and the
public, and to promote partnerships
on clean water and beneficial reuse
issues that protect public health and the
environment.
President's
Message
Dear CASA Members:
I look forward to welcoming you to the CASA
54th Annual Conference scheduled for
August 12 -15, at the Mission Bay Hilton in
San Diego. This conference offers a compre-
hensive educational program designed for
governing officials and professional staff of
public wastewater agencies. The committee
chairs have developed sessions on the latest :
information about clean water and beneficial
reuse sources that protect both public health
and the environment.
The program schedule has been reformatted
to accommodate additional meetings and
events. Wednesday evening we will officially
kick off the conference with a Icebreaker
Reception. After committee meetings on
Thursday morning, delegates will be briefed
on current activities of the Executive Board
and the Association at the conference
opening luncheon. You won't want to miss
the program sessions on Thursday and
Friday, which feature updates about our core
services regarding technical, regulatory, leg-
islative and legal activities. I would also like to
personally invite you to attend the President's
Reception on Friday evening
I hope to see you in San Diego for our An-
nual conference where we can network with
fellow colleagues and share information
about your local clean water agency. Until
then, best regards and please don't hesitate
to call the CASA office with questions about
the conference
Sincerely,
Harry T. Pfce, CASA President
Hotel Information
CASA Annual Conference August 12 -15, 2009 Please make your
reservations as soon as possible.
Mission Bay Hilton
1775 East Mission Bay Drive
San Diego, CA 92109
Phone: (619) 276A010 Guest fax: (619) 275 -8944
Toll free: (800) 445 -8667 (central reservations)
www.sandiegoresort.hilton.com
Room Reservations
• CASA Room Rate: $253.24 for Single /Double Occupancy with tax
• Cut -Off Date for Hotel Reservations: Thursday, July 9th.
• Check -in: 4:00 p.m. Check -out: 12:00 noon.
• Complimentary Parking for overnight guests.
• 15% Discount on Spa Services for guests.
• Early Departure Fee $50: Guests who check out prior to the reserved checkout
date, the Hotel will add an early checkout fee of $50 to the guest's individual
account.
The Hilton San Diego Mission Bay is conveniently located off Interstate 5, just 10
minutes from the International Airport and right in the center of many popular attrac-
tions. All rooms feature: a private terrace or patio, telephones and voice mail, high
speed internet access, television, plus a refrigerator, and coffee maker.
Hotel Waiting List
The CASA office maintains a "Waiting List' for members that are not able to obtain
a room reservation at a conference hotel. It is very important that any member can-
celing a reservation contact Debbie at the CASA office before contacting the hotel,
so that she can re- assign your reservation to another member on the list
Registration Late Cancellation Policy
CASA initiated a Late Cancellation Policy because of the large number of cancel-
lations in the final days approaching each conference. Our contractual obligations
with the hotel hold the Association liable when we do not meet our room guarantees
Please note CASA's Late Cancellation Policy on the bottom of the registration form.
you cannot attend, send a colleague in your place by notifying the CASA office.
• $25 Cancellations fee on or before Friday, July 31
• No Refund for Late Cancellations after July 31
• If you cannot attend, please send a colleague and notify the CASA office
Overflow Hotel
For special rates for hotels in close proximity to the Mission Bay Hilton please con-
tact San Diego Concierge. Contact: Michael Hall Phone: (800) 979 -9091
www- sandiegoconcierge. com .
V
•
•
•
9:00 a.m. - 2:30 p.m.
CSRMA Training Seminar
...................... ...............................
10:45 a.m - 3:45 p.m.
Golf Tournament
Balboa Park Golf Course
...................... ...............................
12:00 p.m - 5:00 p.m.
Registration
......... ...............................
2:00 p.m. - 5:00 p.m.
Executive Board Meeting
......... ...............................
6:00 p.m. - 7:00 p.m.
Icebreaker Reception
THURSDAY
August 13, 2009
8:00 a.m. - 4:00 p.m.
Registration
8:00 a.m. - 9:00 a.m.
Continental Breakfast
8:00 a.m. - 8:45 a.m.
State Legislative Committee Work Group
Chair Tim Anderson, Sonoma County
WaterAgency
.............................. ...............................
9:00 a.m. - 10:00 a.m.
Federal Legislative Committee Work Group
Chair Sharon Green, Sanitation Districts
of Los Angeles County
.............................. ...............................
10:00 a.m. - 10:30 a.m.
New Member Orientation
10:00 a.m. - 11:30 a.m.
Joint Directors and Managers Meeting - Trim
the Sail and Chart a Sustainable Course
- Directors Chair Jeff Moorhouse, Carpinteria
Sanitary District
- Managers Chair Michael Abramson, Napa
Sanitation District
- -- < Douglas C. Robinson,
x= Investment Advisor and Co- author
BOOM OR BUST - UNDERSTANDING
AND PROFITING FROM A CHANGING
CONSUMER ECONOMY
No one will ever be able to predict every twist and
turn in the economy or in the financial markets. But
BOOM over the medium and long terms, the economy is
surprisingly predictable.
-° By studying demographics and other key factors,
accurate forecasts can be made for individual in-
dustries, real estate markets, and entire econo-
mies. These predictions can be used for the great-
er good so that investors and government entities
can more effectively plan and invest.
Armin Munevar,
Senior Technologist, CH2M Hill
INCREASE YOUR AGENCY'S
ROBUSTNESS AND RELIABILITY TODAY...
CLIMATE CHANGE RISK ASSESSMENT
FOR WASTEWATER UTILITIES
Climate change is inherently uncertain, and the fu-
ture will require successful planners and decision
makers to accept, and even embrace, this uncer-
tainty. Increased heat waves, and decreased sea
ice and snow cover are already happening and will
be more frequent as the years pass. Stakeholders
are demanding sustainable solutions for effective
resource management. How do we incorporate this
understanding into our day -to -day planning? Small
steps do count. If not us, who? If not now, when?
11:30 a.m. - 1:00 p.m.
CONFERENCE OPENING
LUNCHEON
President's Welcome and
Executive Board Report
Leadership Recognition
1:15 p.m. -4:30 p.m.
TECHNICAL SESSIONS
1:15 p.m. - 2:15 p.m.
WATER ISSUES MEETING
Chair Ben Horenstein, East Bay
Municipal Utility District
• New Policy Proposed by EPA:
Sediment Quality Objectives
SQOs
Lisa Haney, Marine Biology
Laboratory, Los Angeles County
Sanitation Districts
. ................. ...............................
2:30 p.m. - 3:30 p.m.
I AND ISSUES FORUM
Chair Michael Sullivan, Sanitation
Districts of Los Angeles County
Vice Chair Ruben Robles,
Sacramento Regional County
Sanitation District
• Biosolids Update
• New Technologies /installations
.............. ...............................
3:45 p.m. - 4:30 p.m.
AIR ISSUES FORUM
Chair Lisa Rothbart, Orange County
Sanitation District
• Green House Gas Emissions
from
Wastewater Treatment Plants
5:30 p.m. — 7:30 p.m.
CSRMA Executive Board Meeting
7:30 a.m. — 9:00 a.m.
CSRMA Board of Directors Meeting
8:00 a.m. — 9:00 a.m.
Continental Breakfast
................... ...............................
8:00 a.m. — 3:00 p.m.
Registration
9:00 a.m. — 12:00 p.m.
GENERAL SESSION
9:00 a.m. — 9:15 a.m.
Introduction of Executive Board
Nominees
Kamil Azouty Nominations
Committee Chair
9:15 a.m. — 9:45 a.m.
2009 Achievement Award Recipients
Kathleen Werner, Awards Chair
9:45 a.m. — 10:30 a.m.
Federal Legislative Report
Eric Sapirstein. CASA Federal
Legislative Advocate
10:30 a.m. — 10:45 a.m.
Break
10:45 a.m. — 11 :30 a.m.
State Legislative and Regulatory
Affairs Reports
- Mike Dillon, CASA State Lobbyist
Roberta Larson, CASA Director of
Legal & Regulatory Affairs
11:30 a.m. — 12:00 p.m.
Private Sewer Lateral Task
Force Report
Chair David Williams. East Bay
Municipal Utility District
11:00 a.m. — 2:00 p.m.
Communications Committee Meeting
Chair Michele McKinney Underwood,
Western Municipal Water District
................. ... ......I ... ...... I ......
..__....
12:00 p.m. — 1:00 p.m.
L unch On Your Own
........................ ...............................
12:00 p.m. — 1:00 p.m.
Associates Committee Meeting
Chair Pervaiz Anwar, Brown and Caldwell
12:00 p.m. — 4:00 p.m.
Attorneys Meetings
. Chair Mark Cornelius, Law Offices of
Mark Cornelius
1:15 p.m. — 4:30 p.m.
GENERAL SESSION
1:15 p.m. — 2:00 p.m.
Property Tax What's on the Horizon?
Marianne O'Malley, Principal Fiscal & Policy
Analyst, Legislative Analyst's Office (invited)
2:00 p.m. — 3:15 p.m.
Cost- Effective Energy Conservation
Projects
Moderator.
-Mark Cornelius, CASA Attorneys
Committee Chair, Law Offices of Mark
Cornelius
Panel:
Jon Fortune, PE., Manger, Energy
Advisory Service
E. J. Shalaby, General Manager, West
County Wastewater District
Cameron Weist, Bond Counsel, The
Weist Law Firm
Sophie Akins, Counsel. Best Best &
Krieger LLP
3:15 p.m. — 3:30 p.m.
Break
3:30 p.m. — 4:30 p.m.
Timely Table Topics for Agency
Outreach - Media Prep, Branding &
Social Media Marketing
Presentation by the CASA
Communication Committee
Chair, Michele McKinney Underwood.
Senior Public Affairs Representative,
Western Municipal Water District
4:45 p.m. — 5:30 p.m.
Get Fit Fun Run/Walk
Led by Roland Williams, GM,
Castro Valley Sanitary District
4:45 p.m. — 5:30 p.m.
Program Planning Meeting
Chair Paul Bushee, Leucadia
Wastewater District
6:00 p.m. — 7:00 p.m.
President's Reception
SATURDAY
August 15, 2009
7:30 a.m. — 9:00 a.m.
Executive Board Meeting
................... ...............................
8:00 a.m. — 10:30 a.m.
Closing Breakfast and General
Session
- 8:00 a.m. — 9:00 a.m.
Breakfast
- 9:00 a.m. — 11:00 a.m.
General Session
Council Meeting
• Executive Director's Report
• 2009/2010 Election of Officers and
Directors -At -Large
• Adoptions of Proposed 2010
Membership Dues
• Committees Reports
• Last Order of Business - Passing
of the Gavel
• Closing remarks by President
•
N EW
BUSINESS
%
•
RESOLUTION NO. 2009 -770
A RESOLUTION OF THE GOVERNING BODY OF THE
Costa Mesa Sanitary District
FOR THE ELECTION OF DIRECTORS TO THE SPECIAL DISTRICT
RISK MANAGEMENT AUTHORITY BOARD OF DIRECTORS
WHEREAS, Special District Risk Management Authority ( SDRMA) is a Joint Powers
Authority formed under California Government Code Section 6500 et seq., for the purpose of
providing risk management and risk financing for California special districts and other local
government agencies; and
WHEREAS, SDRMA's Sixth Amended and Restated Joint Powers Agreement specifies
SDRMA shall be governed by a seven member Board of Directors nominated and elected from the
members who have executed the current operative agreement and are participating in a joint
protection program; and
WHEREAS, SDRMA's Sixth Amended and Restated Joint Powers Agreement Article 7 -
Board of Directors specifies that the procedures for director elections shall be established by
SDRMA's Board of Directors; and
WHEREAS, SDRMA's Board of Directors approved Policy No. 2007 -06 Establishing
Guidelines for Director Elections specifies director qualifications, terms of office and election
requirements; and
WHEREAS, Policy No. 2007 -06 specifies that member agencies desiring to participate in the
balloting and election of candidates to serve on SDRMA's Board of Directors must be made by
resolution adopted by the member agency's governing body.
NOW, THEREFORE, BE IT RESOLVED that the governing body of the Costa Mesa Sanitary
District selects the following candidates to serve as Directors on the SDRMA Board of Directors:
(continued)
OFFICIAL 2009 ELECTION BALLOT
SPECIAL DISTRICT RISK MANAGEMENT AUTHORITY is
BOARD OF DIRECTORS
VOTE FOR ONLY FOUR (4) CANDIDATES
Mark each selection directly onto the ballot, voting for no more than four (4) candidates. Each candidate may receive only
one (1) vote per ballot. A ballot received with more than four (4) candidates selected will be considered invalid and not
counted. All ballots must be sealed and received by mail or hand delivery in the enclosed self- addressed, stamped envelope
at SDRMA on or before 5:00 p.m., Thursday, September 10, 2009. Faxes or electronic transmissions are NOT acceptable.
❑ ROBIN A. PRIDEAUX
Board Secretary, Cuyama Community Services District
❑ JEAN BRACY, SDA
Director of Administrative Services, Mojave Desert Air Quality Management District
❑ ED GRAY
Board Member, Chino Valley Independent Fire District
❑ DAVID ARANDA (INCUMBENT)
General Manager, Stallion Springs Community Services District
❑ VINCENT C. FERRANTE
Commissioner, Moss Landing Harbor District
❑ MURIL N. CLIFT, CPCU, CLU
Director, Cambria Community Services District
❑ ALLISON VOIGT HAMAKER
Finance Director, El Dorado Hills Community Services District
❑ JOHN C. YEAKLEY (INCUMBENT)
General Manager, Bear Valley Community Services District
ADOPTED this
listed by name:
AYES:
NOES:
ABSTAIN:
ABSENT:
day of , 2009 by the
APPROVED:
ATTEST:
Official Election Ballot o SDRMA Board of Directors Page 2 of 2
following roll call votes
L �
F
ELECTION INSTRUCTIONS FOR
SDRMA'S BOARD OF DIRECTORS
Notification of nominations for four (4) seats on the Special District Risk Management Authority's (SDRMA's) Board
of Directors was rnailed to the membership in March 2009. Nominations were received for eight (8) candidates by
the June 10, 2009 filing deadline.
SDRMA's Election Committee reviewed and confirmed that all eight (8) candidates' met the qualification
requirements and submitted nomination docurnents in accordance with SDRMA's Policy No. 2007 -06 Establishing
Guidelines for Director Elections.
Enclosed is the Official Election Resolution Ballot along with a Statement of Qualifications as submitted by each
candidate. Election instructions are as follows:
1. The enclosed combined Official Election Resolution and Ballot must be used to ensure the integrity of the
balloting process.
2. After selecting up to four (4) candidates, your agency's governing body must approve the enclosed Official
Election Resolution Ballot.
0 3. Resolution ballots containing more than four (4) candidate selections will be considered invalid and not
counted.
•
4. Signed resolution ballots MUST be sealed and received by mail or hand delivery at SDRMA's office on or
before 5:00 p.m. on Thursday, September 10, 2009. Faxes or electronic transmissions are NOT
acceptable. A self- addressed, stamped envelope is enclosed to return the Election Resolution Ballot:
Special District Risk Management Authority
Election Comrrlittee
1112 "1" Street, Suite 300
Sacramento, California 95814
5. The four -year terms for newly elected Directors will begin on January 1, 2010 and terminate on December
31, 2013.
6. Important balloting and election dates are:
September 10, 2009 — Deadline for members to return completed ballots
September 11, 2009 — Ballots are opened and counted
September 14 - 18, 2009 - Election results are announced and candidates notified
September 23, 2009 — Newly elected Directors are introduced at the SDRMA Annual Meeting /Breakfast to be
held in Indian Wells at the CSDA Annual Conference
January 2010 — Newly elected Directors are seated and Board officer elections are held
Please do not hesitate to call SDRMA's Chief Executive Officer Jinn Towns loll -free at 800.537.7790 if you have any
questions regarding the election and balloting process.
An alliance committed to servtnf; California Special Districts Associatiun CSDA Finance Corporation
Calironwis Independent special districts 1112 1 Street. Suite 200 1112 1 Street, Suite 200
u~- w4v.allspedaidr,tru_.ts.can Saciamento. California 95814 -2865 Sacramenln, California 9581•; -28(35
ioHJ,ee 877.924.CSDA (2732) Toll -lie.e 877.924.CSDA (2732)
Fax 916.442.7889 Fax 916.442. 7889
z
5 e:lal District Risk
1112 1 Street, Suite 300
Mn nagernentAuthority
Sacramento, California 95814 -2865
SDRMA
T 916.231..4141
Maximizing Protection,
F 916.231.4311
Mlnimizing Risk,
T01 -free 800.537.7790
wvvw.sdt i-na.org
ELECTION INSTRUCTIONS FOR
SDRMA'S BOARD OF DIRECTORS
Notification of nominations for four (4) seats on the Special District Risk Management Authority's (SDRMA's) Board
of Directors was rnailed to the membership in March 2009. Nominations were received for eight (8) candidates by
the June 10, 2009 filing deadline.
SDRMA's Election Committee reviewed and confirmed that all eight (8) candidates' met the qualification
requirements and submitted nomination docurnents in accordance with SDRMA's Policy No. 2007 -06 Establishing
Guidelines for Director Elections.
Enclosed is the Official Election Resolution Ballot along with a Statement of Qualifications as submitted by each
candidate. Election instructions are as follows:
1. The enclosed combined Official Election Resolution and Ballot must be used to ensure the integrity of the
balloting process.
2. After selecting up to four (4) candidates, your agency's governing body must approve the enclosed Official
Election Resolution Ballot.
0 3. Resolution ballots containing more than four (4) candidate selections will be considered invalid and not
counted.
•
4. Signed resolution ballots MUST be sealed and received by mail or hand delivery at SDRMA's office on or
before 5:00 p.m. on Thursday, September 10, 2009. Faxes or electronic transmissions are NOT
acceptable. A self- addressed, stamped envelope is enclosed to return the Election Resolution Ballot:
Special District Risk Management Authority
Election Comrrlittee
1112 "1" Street, Suite 300
Sacramento, California 95814
5. The four -year terms for newly elected Directors will begin on January 1, 2010 and terminate on December
31, 2013.
6. Important balloting and election dates are:
September 10, 2009 — Deadline for members to return completed ballots
September 11, 2009 — Ballots are opened and counted
September 14 - 18, 2009 - Election results are announced and candidates notified
September 23, 2009 — Newly elected Directors are introduced at the SDRMA Annual Meeting /Breakfast to be
held in Indian Wells at the CSDA Annual Conference
January 2010 — Newly elected Directors are seated and Board officer elections are held
Please do not hesitate to call SDRMA's Chief Executive Officer Jinn Towns loll -free at 800.537.7790 if you have any
questions regarding the election and balloting process.
An alliance committed to servtnf; California Special Districts Associatiun CSDA Finance Corporation
Calironwis Independent special districts 1112 1 Street. Suite 200 1112 1 Street, Suite 200
u~- w4v.allspedaidr,tru_.ts.can Saciamento. California 95814 -2865 Sacramenln, California 9581•; -28(35
ioHJ,ee 877.924.CSDA (2732) Toll -lie.e 877.924.CSDA (2732)
Fax 916.442.7889 Fax 916.442. 7889
Special District Risk Management Authority
Board of Directors
Candidate's Statement of Qualifications
This information will be distributed to the membership with the ballot, "exactly as submitted" by
the candidates - no attachments will be accepted. No statements are endorsed by SDRMA.
Nominee /Candidate ROBIN A PRII)EAUX
District/Agency CUYAMA COMMUNITY SERVICES DISTRICT
Work Address
Work Phone
P 0 BOX 77 NEW CUYAMA, CA. 93254 -0077
Home Phone (661)766-2626
Why do you want to serve on the SDRMA Board of Directors? (Response Required)
Mir name is Robin Prid aux and T would 1i Ige to b- CQnsidpred fgr the
vacancy position on the board. I am qualified in that I am currently
serving as Secretary on the Cuyama Community Services District Board
and the other members of our board unanimously chose me to represent
our township on the Risk Management Board; I would be honored to serve.
.Having been in several diverse management and ownership positions in the
past, I realize how important it is to be aware and prepared for various
tuations that may arise.
a representative I could not only add my
experience, enthusiasm and analytical input, but bring back with -me
helpful and forward- thinking ideas for cautionary procedures from the
.other members and guests.
What Board or committee experience do you have that would help you to be an effective Board
Member? (SDRMA or any other organization) (Response Required)
My 1 11,=4 n -mac -. ma'na,rramanl-. awnari t-ncp_ and nublic service work has led' me
to apply for .this challenging an interesting position. In .addition,
nave a ZTegree from Rl Camino college with an-emphasis in ps.yc o ogy:
o mar: ing..:an con inue inter. isc_i.p inary s u ies.o psyc q ogy.
an3 consumer.. behavior at, Cal ate ni.versi y_ ominguez gills. My.
- -
minor was'in the arts and I soon became. involved in professional
`ensemble groups culminating with a nomination to the Student C-o-u-n-c=1
as Commissioner of Fine Arts. During my two semesters in office one
of my significant accomplishments w.as to commission a bronze statue
for the ar patio that still stands o ay entit.led it r: o0
I was the student representative to the calendar committee and helped
�ecide on term lengths and holidays for the collegeI taught drehes.tra
'to children in Lo.s Angeles elementary schools <and chorus for the
Manhattan:;Rec: Dept.` I also was chairman of public re a ions o e
first festival del camino for benefit that successfully ended with a profit.
.Page 1 of 2 March 2009
Special District Risk Management Authority
Board of Directors i
Candidate's Statement of Qualifications
What special skills, talents, or experience (including volunteer experience) do you have?
(Response Required)
FOR MANY YEARS I WAS A BUS DRIVER FOR SANTA BARBARA METRO.- Quick decisions
had--to be made constantly involving the well -being of my passengers. Many
risk prevention measures were used to avoid encountering accidents or
injury wring that time.Being alert and aware as well as handling every
situation independently and safely, kept me from injury or lawsuit as I
operated my own delivery businesses. My arnrloyees were taught ?SAFETY
FIRST ". I am currently donating time assisting with the Cuyama C mmunity
Services District as a secretary and board member. I am also working
with the Cuyama Recreation Department in their fourth of July cele ra
General Comments / Statements (Response Optional)
,.r; 4-1-N
ion.
I am semi - retired and woula welcome cne upy t,uiaivi 1 - - --
educated and confident decisions while asking the hard questions that
need to be asked. Thank you in advance for your time and consideration is
for my nomination to the`SDRMA Board of DirectorO,
I certify that I am a Board member or a full -time management employee for the agency from which
I have been nominated. I further certify that I am willing to serve as a director on SDRMA's Board
of Directors. I will commit the time and effort necessary to serve. Please consider my application
for nomination/candidacy to the Board of Directors. •
R �r}
Candidate Signature ( +� I A-14 �� Date C�� �I C
March 2009
Page 2 of 2
Special District Risk Management Authority
Board of Directors
Candidate's Statement of Qualifications
This information will be distributed to the membership with the ballot, "exactly as submitted" by
the candidates. No statements are endorsed by SDRMA.
Nominee /Candidate Jean Bracv, SDA
District/Agency Moiave Desert Air Quality Management District
Work Address 14306 Park Avenue yctorville CA 92392
Work Phone 760- 245 -1661 Home Phone 760- 946 -1882
Why do you want to serve on the SDRMA Board of Directors?
I believe I can complement the current board composition with a representative perspective from the regulatory
community. The regulatory community has specific risk issues that vary among agencies whose primary
mission is delivery of important community services. For nearly 20 years, I've worked for public agencies.
My approach to organizational management is drawn from a wide variety of experience. During my career I
have been responsible to conduct the business of the agency in a manner that measures and manages risk. I've
worked closely with SDRMA for several years, and I am attracted to its aggressive and positive mission.
ant to contribute my experience to SDRMA's overall function to further strengthen and enhance the lines of
rvices provided by SDRMA.
What Board or committee experience do you have that would help you to be an effective Board
Member? (SDRMA or any other organization)
As the Director of Administrative Services for the Mojave Desert Air Quality Management District, I am the
staff representative to the Governing Board Budget and Personnel Committees. I am a member of and have
chaired the California Air Pollution Control Officers Association (CAPCOA) statewide committees for Fiscal
and Human Resource officers. I represent the District on the Mobile Source Emissions Reduction Committee
evaluating proposed projects for grant awards. I organized and currently chair the Alternate Fuel Task Force
for the Mojave Desert air basin; I represent the District in the Antelope Valley Clean Cities Coalition.
While employed with the City of Victorville, I served as the City representative to the Technical Advisory
Committee for the Victor Valley Transit Authority and as the City representative and officer on the Executive
Committee of the Regional Economic Development Authority.
I volunteered four years on the Board of Directors of the Victor Valley Federal Credit Union. For six years, I
worked as an adjunct professor at Victor Valley Community College teaching Public Works Administration. I
have worked on the statewide Resolutions Committee for the California Baptist Convention and served as the
regional representative for developing statewide women's programs. I am actively involved in a local
community service organization and for many years in that capacity have been involved with a wide range of
4�Periences in designing organizational growth, strengthening the core structure, long term and vision planning,
Vvelopment of staff and volunteers, and resource and program management.
Page 1 of 2 Mardi 2009
Special District Risk Management Authority
Board of Directors
Candidate's Statement of Qualifications
What special skills, talents, or experience (including volunteer experience) do you have?
As professional and as a volunteer, I have a wide range of experiences with organizational structures, long term
and vision planning, development of staff and volunteers, and resource and program management. My
experience of leading organizational activities and implementing change for growth includes bringing together
intergenerational and multicultural groups to achieve common goals.
I am an effective manager with expertise in efficient and productive management implementing process
improvements in finance, human resources, risk management, and a wide variety of related administrative and
organizational functions. I have led highly skilled teams to support the achievement of overall agency goals and
objectives.
In the two years since I last ran for office, I have earned the prestigious Special District Administrator
designation and completed course work for the CALPELRA Masters Certification in Labor Relations. I was
accepted into the graduate program at California State University, San Bernardino and by the end of 2009 I
expect to graduate with a Masters in Public Administration.
General Comments / Statements
I believe in SDRMA's stated mission. My agency is a strong supporter of the risk pool concept and
particularly SDRMA. From our claims experience I presented the topic, "The Good, The Bad, The Ugly.
Leadership: A Management Case Study, " at the CSDA Annual Conference in September 2006, where I was
able to demonstrate our agency's positive experience with SDRMA's expert management of our claims.
I am attracted to the passion and energy expressed by SDRMA staff and Board in their aggressive and confident
approach to the mission of SDRMA. I want to contribute to SDRMA's objective and its future.
I certify that I am a Board member or a full -time management employee for the agency from which
I have been nominated. I further certify that I am willing to serve as a director on SDRMA's Board
of Directors. I will commit the time and effort necessary to serve. Please consider my application
for nomination /candidacy to the Board of Directors.
.7
Candidate Signature Date -
0 40
Page 2 of 2 March 2009
Special District Risk Management Authority
Board of Directors
Candidate's Statement of Qualifications
This information will be distributed to the membership with the ballot, "exactly as submitted" by
the candidates. No statements are endorsed by SDRMA.
Nominee/Can
District/Agenc
Work Address
Work Phone
Why do you want to serve on the SDRMA Board of Directors?
ring served as a Governing Board Member of the Chino Valley Independent Fire District and having served
!r 28 years as a law enforcement professional, I would bring to SDRMA the experience and knowledge that I
ieve would add value to the organization as it continues to develop innovative programs to assist its'
What Board or committee experience do you have that would help you to be an effective Board
Member? (SDRMA or any other organization)
have been an elected member of the Chino valley Independent Fire District since 2004.1 have served as Board
'resident, Vice - President and served on the Districts Finance, Planning, and Emergency Medical Services
.ommittees. I have also served as Chair of the Chino Valley Public Agencies Committee and been District Liaison
o the cities of Chino and Chino Hills to the 4th.District County Supervisor.
also serve on the Citizens Oversight Committee of the Chino Valley School District and the Citizens Advisory
.ommittee of the California Department of Corrections California Institute for Men.
also am a member of our local Lions Club and serve as a Director.
Page 1 of 2 Apr" 2007
Special District Risk Management Authority
Board of Directors
Candidate's Statement of Qualifications
What special skills, talents, or experience (including volunteer experience) do you have?
Having spent my entire professional life in the public sector I understand the importance of working effectively
with others so an organization may achieve positive results. I believe I am an "effective listener" which gives me
he ability to understand an issue and then make an informed decision. I am a proponent of team work and
ettina stakeholders involved in issues.
General Comments / Statements
Should I be fortunate enough to be chosen to join the Board of the SDRMA, I can pledge to you I will work to
continue the great service that SDRMA has been providing its' members and take any opportunity that could
further enhance member benefits.
•
•
1 certify that 1 am a Board member or a full -time management employee for the agency from which i
have been nominated. l further certify that I am willing to serve as a director on SDRLIA's Board of
Directors. I will commit the time and effort necessary to serve. Please consider my application for
nomination /candidacy to the Board of Direct
Candidate Signature Date 'TZ/ c �O'a'9 •
Aprfl2OD7
Page 2 of 2
Special District Risk Management Authority
Board of Directors
Candidate's Statement of Qualifications
This information will be distributed to the membership with the ballot, "exactly as submitted" by
the candidates - no attachments will be accepted. No statements are endorsed by SDRMA.
Nominee /Candidate
District/Agency
Work Address
Work Phone Home Phone !✓ (� -C7C� " S 1
Why do you want to serve on the SDRMA Board of Directors? (Response Required)
What Board or committee experience do you have that would help you to be an effective Board
Member? (SDRMA or any other organization) (Response Required)
Page 1 of 2 March 2009
Special District Risk Management Authority
Board of Directors
Candidate's Statement of Qualifications
What special skills, talents, or experience (including volunteer experience) do you have?
(Response Required)
S
General Comments / Statements (Response Optional)
w �
I certify that 1 am a Board member or a full -time management employee for the agency from which
I have been nominated. I further certify that 1 am willing to serve as a director on SDRMA's Board
of Directors. I will commit the time and effort necessary to serve. Please consider my application
for nomination /candidacy t d of ' ectors.
Candidate Signature Date —�
Page 2 of 2 Mach 2009
•
Special District Risk Management Authority
Board of Directors
Candidate's Statement of Qualifications
This information will be distributed to the membership with the ballot, "exactly as submitted" by
the candidates. No statements are endorsed by SDRMA.
Nominee /Candidate Vincent C. Ferrante
District/Agency Moss Landing Harbor District
Work Address 7881 Sandholdt Road
Work Phone 831.633.5417 Home Phone 831.449.2409
Why do you want to serve on the SDRMA Board of Directors?
I have been involved in Special District fiscal planning and risk management and have an interest and
desire to support sound fiscal policies and promote quality risk management services to special districts
throughout the state.
What Board or committee experience do you have that would help you to be an effective Board
Member? (SDRMA or any other organization)
Board of
Commissioners since 2003. This requires constant budgeting vigilance and action responsive to
constituent needs. I have served as Chair of the MLHD Liveaboard Committee, Vice Chair of the MLHD
Budget Committee and Property Improvement Committee. In that capacity I gained in -depth knowledge
of rules and regulations governing special districts as well as consensus - building among committee
members.
have served on the following California Special District Association:
1. Membership & Retention
2. Budget/Fiscal
3. By -Laws
I was appointed to the Monterey County Overall Economic Development Commission by the County
Board of Supervisors and serve as Vice Chair of its Grants and Finance Committee. By this appointment,
the County Board has demonstrated confidence in my fiscal abilities, experience and insight.
1 am currently serving on the Monterey County Special District Association and was elected
Secretary/Treasurer for 2009.
regulations and reporting. Other committee involvement includes Vice Chair of the Salinas, California
Page 1 of 2
Candidates- Statement- Of- Oualfications - 2009
Sister City Organization (of which I was named Member of the Year in 2005), Trustee of the Salinas,
California Sons of Italy in America Lodge and Chair of the City of Monterey's annual Festa Italia Festival
Parade.
•
Special District Risk Management Authority
Board of Directors
Candidate's Statement of Qualifications
What special skills, talents, or experience (including volunteer experience) do you have?
I have experience and /or training in project management report preparation public speaking strategic
planning budget analysis and preparation risk management health benefits and retirement plans. Being
on committees and working with others toward common goals requires a willingness to listen and
exercise flexibility. My analytical skills are thorough and enable me to make informed decisions._
General Comments / Statements
I have completed the CSDA Special District Governance Academy and have taken courses through the
Institute for Local Government I am confident I will be a diligent and valuable member of the Board.
will dedicate myself to the vision and goals of the SDRMA and I look forward to the opportunity to be a
contributing member serving on this Board.
I certify that I am a Board member or a full -time management employee for the agency from which
1 have been nominated. I further certify that I am willing to serve as a director on SDRMA's Board
of Directors. I will commit the time and effort necessary to serve. Please consider my application
for nomination /candidacy to the Board of Directors.
Candidate Signature: Date:
Vincent C. Ferr me
Page 2 of 2
Candidates - Statement -Of- Qualifications - 2009
•
Special District Risk Management Authority
Board of Directors
Candidate's Statement of Qualifications
This information will be distributed to the membership with the ballot, "exactly as submitted" by
the candidates — no attachments will be accepted. No statements are endorsed by SDRMA.
Nominee /Candidate Muril N. Clift, CPCU, CLU
District/Agency Cambria Community Services District
Work Address PO Box 1799, Morro Bay, CA 93443 -1799
Work Phone 805 772 -6101 Home Phone 805 927 -7124
Why do you want to serve on the SDRMA Board of Directors? (Response Required)
I desire a position on the SDRMA Board because I see it as an expansion of my commitment to Special
Districts and commitment to the concept of member controlled risk management services.
I believe current California legislation makes it very difficult for any new city to incorporate. As a result, I
believe the Special District will become the dominate model for local governing bodies.
The degree to which any organization can bring a diversified service to the public is often controlled by the
availability of insurance protection and risk management services. SDRMA is uniquely situated and
qualified to provide the services Special Districts need to provide for their constituents. I look forward to
Ding part of the member support organization needed by an expanding world of Special Districts.
For 38+ years I have been involved in the commercial insurance marketplace. A marketplace characterized
by the competing interests of the insurance sellers, consumers and insurance companies. Brokers whose
major concern is commission income. Consumers whose major concerns are availability and price.
Companies whose major concerns are premium volume and profitability. Lacking in all areas is a
commitment to loyalty.
SDRMA as a member organization starts with the commitment of loyalty to its members, mitigating the
competitive forces driving the commercial insurance market. I find this commitment of loyalty between the
members and service providers a healthy solution to the cyclic problems inherit in meeting insurance
needs. It is my desire to encourage this type of solution to the risks faced by Special Districts by serving on
the Board of SDRMA
What Board or committee experience do you have that would help you to be an effective Board
Member? (SDRMA or any other organization) (Response Required)
Currently serving as a Director of Cambria Community Services District, serving on the Finance
Committee, Governmental Relations Committee and Forest Service Committee. Current term expires
12/2012. Previous elected Board experience includes: (1) Elected Trustee of Kern County High School
District. District composed of 17 high schools at the time. (2) Elected Director of Santa Maria Public
irport District. District administered a 2200 acre airport, industrial and agriculture facility. Served as
strict President and member of many committees.
Pane 1 of 9 March 2009
Special District Risk Management Authority
Board of Directors
Candidate's Statement of Qualifications
What special skills, talents, or experience (including volunteer experience) do you have?
(Response Required)
I bring 38+ years of insurance experience in personal and commercial lines insurance. I understand the
risks faced by community organizations and the insurance needs of employees. I hold advanced
insurance degrees of Chartered Property and Casualty Underwriter and Chartered Life Underwriter.
Additionally I have completed over 1000 hours of continuing education in the insurance field.
1 am experienced in the political field and understand how elected bodies think and act. I have been
elected to three different boards in my career and served on several appointed advisory committees. I
have served on political action committees representing the positions of the insurance company. I have
authored insurance code legislation and managed the bill through the California legislature, spending
many hours "walking the halls" of the California Assembly and Senate.
General Comments / Statements (Response Optional)
I believe I would bring a diverse background to the SDRMA Board of Directors.
First, I have a strong commitment to the Special District as the ultimate form of local control of community
functions.
Second, with experience on three different types of Special Districts, a school district, an airport district
and a multi -task community service district I believe I can represent the diversity of districts that make up
SDRMA.
Third, my experience in the general insurance market place provides a unique understanding of the
needs of organizations and their employees. My extensive experience in marketing insurance could be
helpful in representing the benefits of SDRMA to potential members.
Fourth, I understand and have experience with the political influences that affect the insurance
marketplace.
Finally, I have the desire and time to serve and believe a position on the Board of Directors of SDRMA
would be an opportunity to put to use my experiences.
I certify that I am a Board member or a full -time management employee for the agency from which
I have been nominated. I further certify that t am willing to serve as a director on SDRMA's Board
of Directors. I will commit the time and effort necessary to serve. Please consider my application
for nomination /candidacy to the Board of Directors.
Candidate Signature Date
Pono 7 of 7 March 2009
•
Special District Risk Management Authority
Board of Directors
Candidate's Statement of Qualifications
Nominee /Candidate Allison Voiqt Hamaker
District/Agency El Dorado Hills Community Services District
Work Address 1021 Harvard Way, El Dorado Hills, CA 95762
Work Phone (916) 614 -3207 Home Phone (916) 388 -1938
Why do you want to serve on the SDRMA Board of Directors?
The SDRMA influences the activities and safety of the public. By serving on the Board, I will be
able to keep abreast of the current issues affecting both my agency and others served by
SDRMA while advancing the mission of my agency and the sister agencies we represent.
What Board or committee experience do you have that would help you to be an
effective Board Member? (SDRMA or any other organization)
I've held positions on several boards and committees, both small and large:
Landscaping and Lighting Assessment District Oversight Committee at CRPD, coordinator
American Society of Women Accountants Sacramento Valley Chapter ten years, past president
Committee Chair four years for Troop 40 and Troop 941 of the Boy Scouts of America
• Faculty Curriculum Committee at American River College, student representative
Accounting Society CSUS three years, past president
Committee chair of my congregation's Activities Committee and president of Children's Primary
What special skills, talents, or experience (include volunteer experience) do you have?
I bring organizational skills, preparation in the topics to be discussed, interest in my fellow
committee members, a sense of humor, and the ability to distill the essence of the conversation
to clarify and summarize the ideas of the group.
General Comments✓Statements:
It was my responsibility as a staff member at a past employer to manage liability claims, write
liability claim staff reports for the Board of Directors, and to prepare the agency for the risk
management pool representatives' annual visit. I enjoy this work and this topic, and look
forward to being a part of SDRMA.
I certify that I am a Board member or a full- time - management employee for the agency
from which I have been nominated. I further certify that I am willing to serve as a
director on SDRMA's Board of Directors. I will commit the time and effort necessary to
serve. Please consider my application for nomination /candidacy to the Board of
Directors. `
• Candidate Signature Date �3fl
Special District Risk Management Authority
Board of Directors
Candidate's Statement of Qualifications
This information will be distributed to the membership with the ballot, "exactly as submitted" by
the candidates. No statements are endorsed by SDRMA.
Nominee /Can
District/Agenc
Work Address
Work Phone
Why do you want to serve on the SDRMA Board of Directors?
have served on the SDRMA Board since March of 1999. 1 have served as vice president since January, 2002.
during that time, I have seen SDRMA expand significantly. In 1999, SDRMA had 238 members in its property
iability program and SDWCA had 73 members in its Workers Comp program. In July, 2003 SDWCA merged with
')DRMA and the combined organization now has 429 members in the property liability program and 339
nembers in the workers comp program. During the same period, assets have increased from $20 million to
i 116 million. Retained earnings have increased from $7 million to $32 million. Over that time, SDRMA has also
)ranched out into the area of employee health benefits (2006) and currently has 51 agencies (approx 1200
employees) enrolled in that program. A very visible result of this growth is SDRMA's purchase in 2004 of its own
)uilding in downtown Sacramento. SDRMA currently occupies most of the third floor, rents the remainder of thi
)uilding and realizes approximately $400,000 annually in rental income. I am very proud to have been a part of
his dramatic growth. I am also proud to have been a part of the board which recently made the decision to
educe rates by 15% for the 200912010 program year. I would be honored to have the opportunity to continue
erving on this board.
What Board or committee experience do you have that would help you to be an effective Board
Member? (SDRMA or any other organization)
,s previously mentioned, I have ten years of experience on the SDRMA board of directors. I have also served for
:)urteen years on the Tehachapi Water Availability Preservation Committee, seven years on the Greater
ehachapi Fire Safe Council, and have served on ACWA's Groundwater Committee and Safe Drinking Water Sub -
ommittee.
General Manager of the Bear Valley CSD, I regularly assist the board of directors in the administration of sever
riding committees and have (as required or requested) organized and administered ad hoc committees of the
and and /or of citizens of the district.
Page 1 of 2
AprO 2007
Special District Risk Management Authority
Board of Directors
Candidate's Statement of Qualifications
What special skills, talents, or experience (including volunteer experience) do you have?
ubstantial military and civilian experience in general management, contract administration /negotiation, project
ianagement, energy and environmental issues. Licensed professional engineer in California and Oregon.
ertified Special District Administrator and CSDA recognition in Special District Governance. I was a member of
-ie working group appointed by the Senate Committee on Local Government to rewrite the laws affecting
ommunity Services Districts in 2004 (SB 135).
As General Manager for the Bear Valley CSD, I am responsible for providing services relating to: water,
wastewater, solid waste, roads, drainage, police, park & recreation, mail /postal services, mosquito abatement
and pine bark beetle control.
General Comments / Statements
i years, United States Navy Construction Forces including combat construction (Seabees), base maintenance,
id construction management. Vietnam veteran. Enlisted in 1967, retired in 1993 as a Lieutenant Commander,
vil Engineer Corps. Took employment with Bear Valley CSD shortly after retiring.
5 (Diesel Technology)
Oregon Technical Institute 1967
Mechanical Engineering)
University of Washington 1976
Business and Management)
University of Maryland 1980
(Petroleum Engineering)
University of Texas 1981
►rganizations:
oastmasters International, Veterans of Foreign Wars, Fleet Reserve Association, Vietnam Veterans of America,
lational Rifle Association, California Rifle and Pistol Association
obbies & Interests:
ishing, firearms, judo, scuba, cribbage, outdoors and fitness
62; married 38 years, reside in Bakersfield with wife, daughter and grandkids (ages 16,14, 7, 2, and 1).
1 certify that I am a Board member or a full-time management employee for the agency from which I
have been nominated. I further certify that I am willing to serve as a director on SDRMA's Board of
Directors. I will commit the time and effort necessary to serve. Please consider my application for
nomination /candidac a Board of Directors.
Candidate Signature Date `� G rO 9
Page 2 of 2 Apnl 2007
•
LJ
•
•
� 1
County of Orange S4 INVOICE NO: IGA 00049
Auditor - Controller
;
P.O. Box 567
{�,
' s'c,,
DATE:
7/1/2009
Santa Ana, California 92702
SOLD TO:
NAME Costa Mesa Sanitary District
rence this number
ADDRESS P.O. Box 1200
our remittances for
Mer
Costa Mesa, CA 92628 -1200
credit.
PHONE
S.S. #
ACCOUNTING CODE
r Check
this box if
Government
FUND
DEPT
BUD
CONTROL
UNIT
REV
SUB -REV
DEPT
REV
OBJ
SUB -OBJ
DEPT
OBJ
BSA
SUB BSA
DEPT
Job Number
Amount
Agency
ACCT
BSA
770
V770
770
9000
7590
$ 13,865.26
P.O. /M.A. #
THIS INVOICE PREPARED BY:
Ati Viskul
(714)8 -4346
Quanti
Description
Price
Amount
Allocation of FY 2009 -2010 LAFCO costs
$ 13,865.26
Pursuant to AB2838 (Chapter 761 /Statutes of 2000)
Government Code Section 56381
Total Due: $
13,865.26
Personal checks must be Imprinted with • name, address and telephone number.
Drivers license number is also requested.
•
Costa Mesa Chamber of Commerce
Thursday July 16'f'
Speaker: Matthew Boggs- Success Consultant and Life Coach
Main Topics: "Mastering the Law of Attraction " -
The Success Code
1. 3 ways top performers think
2. "Successful people do what other people don't do"
4j . Question- What do you want? &
- Why don't you have it yet?
4. Your thinking — Controls the quality of everything
you want.
5. Seek out people who think at a higher level.
6. Develop the following individual faculties
A. Intuition
B. Perception- Ability to see the world beyond what
you normally see.
C. Will- Ability to focus - "Act as if"
Attended by Art Perry & Tom Fauth
J�'� o —• Oq9�
o c
U m
0941 Ov,
Date: July 23, 2009
Quarter: (Check One) x 4`h (Apr -Jun) ❑ 1 st (July -Sept) o 2nd (Oct -Dec) ❑ 3rd (Jan -Mar)
Name of Organization: Costa Mesa Sanitary District and the City of Costa Mesa
Contact Person: Thomas A. Fauth or Patrick Bauer �c
Address: 628 West 19` St, Costa Mesa, CA 92627 and
77 Fair Drive PO Box 1200, Costa Mesa, CA 92626
Email: tfauth @crosdca..izov ; pbauer @ci.costa- mesa.ca.us ;
Phone: (949) 645 -8400, x222 or (714) 754 -5024
Project/Program Title: Costa Mesa Sanitary District and City of Costa Mesa Recycling
and Waste Diversion Grant Program
Project/Program Goals:
1. Increase public outreach education to the public on recycling benefits and
methods.
2. Provide local methods and locations to dispose of household hazardous waste.
3. Promote residential composting.
4. Promote need -based e -waste events.
Project/Program Start Date: April 2008
Project/Program Status:
Cumulative Accomplishments:
1. The Costa Mesa Sanitary District and the City of Costa Mesa delivered
composting and vermicomposting demonstrations on October 18, and November
15, 2008 at the Neighborhood Community Garden, Costa Mesa, CA. Thomas
Fauth and CMSD Staff presented the composting workshops, distributed
composting and recycling literature and sponsored Earth Machines for backyard
composting.
2. The Costa Mesa Sanitary District Staff delivered a vermicomposting presentation
on October 20, 2008 to Newport Mesa Unified School District teachers to educate
teachers on methods do divert green waste (kitchen waste).
3. Delivered a vermicomposting presentation on November 14, 2008 at St Joachim's
Elementary School Cub Scouts to explain the method for diverting Kitchen waste
(green waste) from the waste stream.
4. Ongoing: Coast Community College District (CCCD) Board of Trustees signed
the "Agreement for AB 939 Regional Recycling and Waste Diversion Grant
Funded Recycling Services" August 8, 2008. This three -party agreement finalized
the foundation for a multi -year, grant funded recycling program between the
District, City and CCCD. The agreement specified the District and City will fund
the collection and recycling of household batteries, fluorescent tubes, compact
fluorescent tubes (CFLs) and incandescent bulbs collected at the Orange Coast
College (OCC) Recycling Center with no cost to the CCCD.
5. The District and City finalized the agreement with Curbside, Inc. to collect the
waste specified in 2. above from CCCD's OCC Recycling Center.
6. November 6, 2008: Ordered an additional 50 Earth Machines and 52 two - gallon
Kitchen Buckets for District and City residential customers. This continues the
pilot program distribution of bins to residents desiring to participate in backyard
composting. The program will continue with the purchase and distribution of
larger quantities of the Earth Machines, vermicomposting bins and presentations
at local park events.
7. January 15, 2009: Ordered an additional 50 Earth Machines and 78 two - gallon
Kitchen Buckets for District and City residential customers.
8. Coordinated agreement to collect Fats Oils & Grease from CCCD's OCC
Recycling Center to keep the FOG out of the solid and the liquid waste streams.
9. During March, 2009, Patrick Bauer (714- 754 -5633) replaced Melanie Eustice as
the City of Costa Mesa Contact.
10. April 9, 2009, April 23, 2009, May 9, 2009, May 21, 2009: Ordered 200
additional Earth Machines and 234 two - gallon Kitchen Buckets for District and
City residential customers.
11. May 7, 2009: Published Composting Advertisement in Everything Green,
Zn
promoting Earth Machine backyard composting.
12. June 18, 2009: Ordered and distributed 20 double sided Recycling Signs
promoting recycling at CCCD's OCC Recycling Center.
13. June 2009: Published Article Advertising Backyard Composting in the Summer
2009 City of Costa Mesa `One Person's Trash' paper.
Project/Program Units of Measurement (please report on any delivered units of
measurement, whether it is pounds diverted, containers purchased, outreach_ mailers,
etc.):
1. During this period (April 1, 2009 through June 31, 2009), Curbside, Inc.,
collection activities from OCC Recycling Center, Costa Mesa Fire Prevention
Bureau, Estancia High School and the.Costa Mesa Sanitary District Headquarters
Building diverted the following household quantities, volumes or weights of
household batteries, fluorescent tubes, CFLs and incandescent bulbs from illegal
landfill disposal:
a. Household batteries: 676 pounds (4- 9 -09); 693 pounds (5- 21 -09); Totaling 1,369
pounds;
b. Fluorescent Tubes: 1,736 linear feet of four and eight foot tubes and 31 bulbs
(4- 9 -09); 770 linear feet of four and eight foot tubes and 86 bulbs (5- 21 -09);
Totaling 2,506 feet of four and eight foot tubes and 117 bulbs.
2. Total Program Collections to date: Curbside, Inc., collection activities from OCC
Recycling Center diverted the following household quantities, volumes or weights
of household batteries, fluorescent tubes, CFLs and incandescent bulbs from
illegal landfill disposal:
c. Household batteries: 3,888 pounds;
d. Fluorescent Tubes: 6,063 linear feet of four and eight foot tubes;
e. CFLs: 154.
3. Purchased 325 Earth Machines;
4. Purchased 364 two - gallon Kitchen Buckets;
5. Distributed 323 Earth Machines to residential customers;
6. Distributed 400 sets of composting, vermicomposting and recycling brochures;
7. Finalized two multi - organizational agreements.
8. Coordinated a Fats, Oils and Grease (FOG) Agreement with OCC Recycling
Center.
9. Cumulative Funds expended through June 30, 2009: $25,249.33 (63.1% of
$40,000.00)
Other information:
Comments: The CMSD and City of Costa Mesa Staff appreciate the grant opportunity, on
behalf of our residents.
Please submit form to: Christine Knapp at Christine.Knapp @iwmd.ocgov.com
•
Costa Mesa Chamber of Commerce
Thursday July 16t"
Speaker: Matthew Boggs- Success Consultant and Life Coach
Main Topics: "Mastering the Law of Attraction " -
The Success Code
1. 3 ways top performers think
2. "Successful people do what other people don't do"
je. Question- What do you want? &
- Why don't you have it yet?
4. Your thinking — Controls the quality of everything
you want.
5. Seek out people who think at a higher level.
6. Develop the following individual. faculties
A. Intuition
B. Perception- Ability to see the world beyond what
you normally see.
C. Will- Ability to focus - "Act as if'
Attended by Art Perry & Tom Fauth
N ROBIN B. HAMERS & ASSOC., INC.
00 CIVIL ENGINEERS • PLANNERS • SURVEYORS
since 1981
July 17, 2009
Board of Directors
Costa Mesa Sanitary District
628 W. 19th Street
Costa Mesa, CA 92627
RE: Project #129 - Bristol Street Sewer
Construction Phase Proposal
Dear Board Members:
234 E. 17TH ST., SUITE 205
COSTA MESA, CA 92627
Phone 949/548 -1192
Fax 949/548 -6516
This proposal is to provide construction phase services during construction of the new Bristol Street
Sewer. The proposal includes contract administration, engineering, surveying and inspection. The
contractor has a 50 working day period within which to construct the 2,100 lineal feet of new 15" VCP
sewer main. All work will be completed at night and the Orange County Development Agency (OCDA),
the redevelopment arm for the County of Orange, is reimbursing the Costa Mesa Sanitary District the
construction costs and the construction phase costs shown below.
I. Contract Administration
Oversee and perform liaison with contractor; oversee CMSD inspectors, Caltrans
inspectors, County of Orange inspectors, City of Newport Beach inspectors, City of Costa
Mesa inspectors; process monthly contractor progress payments and change orders;
provide advance notice to adjacent businesses and respond to public inquiry, etc.
Estimated at Engineer 120 hrs @ $85 /hr. = $10,200
II. Engineering & Surveying
Provide construction staking and engineering, review shop drawings, respond in writing to
contractor requests, perform periodic site visits, as -built plans upon completion, etc.
Estimated at Surveying 32 hrs @ $220/hr = $ 7,040
Engineer 120 hrs @ 85/hr = $10,200
•
ROBIN B. HAMERS & ASSOC., INC. 234 E. 17TH ST., SUITE 205
CIVIL ENGINEERS • PLANNERS • SURVEYORS COSTA MESA, CA 92627
... since 1981 Phone 949/548 -1192
Fax 949/548 -6516
III. Inspection
Daily inspection for 10 hours maximum per day by CMSD Inspectors.
Inspection 50 days x 10 hrs /day x $64.50/hr. =
32.250
Proposed not to exceed total $59,690
Please note the three -party agreement states the above services shall not exceed $114,712.50,
however, it is proposed to provide these services at a not to exceed total of $59,690.
Sincerely,
Ro in B. Hamers, PE
President
RCE 31720
•
Board of'Directors
Arlene Schafer
Robert Owen
Ga.r)- Monahan
Arthur Perry
James Ferryman
Sid ,'
Robin B. HaMers
Manager -
District Engineer
(949) 631 -1731
Thomas A. Fenah
Assistant Manager
Joan.Revok
Board Secretary
rain Manager
4C,!e,7qf the District
Alan R. Burns
Legal Counsel
Marcus D. Davis
TreasurerlDirecior of
Finance
Phone
(949) 645 -8400
Fax
(949) 650 -2253
Address
628 IV 19th Sireel
Costa Mesa, CA
92627 -2716
r�
Printed on
Recycled Pager
%,.,usia mesa Sanitand Distroct
... an In6epencbent Special District
July 16, 2009
Board of Directors
Costa Mesa Sanitary District
628 W. 19th Street
Costa Mesa, CA 92627
RE: BID OPENING, PROJECT #129
Bristol Street Sewer Replacement Project
From Autoplex to Birch Street
Dear Board of Directors:
The following bids were opened at the July 16, 2009 bid opening for said project:
1.
Paulus Engineering
$ 775,048.00 * Low Bid
2.
Garcia Juarez
$ 848,150.00
3.
DLSB
$ 856,900.00
4.
Kana Pipeline
$ 860,000.00
5.
Palp (Excel Paving)
$ 883,920.00
6.
BNB Engineering
$ 900,770.00
7.
Miramontes
$ 911,170.00
8.
VasilJ
$ 997,776.00
9.
Dominguez
$ 1,035,690.00
10.
Ken Thompson
$ 1,038,293.50
11.
LH Engineering
$ 1,044,280.00
12.
VCI Telcom
$ 1,070,185.00
13.
Bali
$ 1,197,820.00
14.
Steve Bubalo
$ 1,234,960.00
15.
Kennedy Pipeline
$ 1,369,085.17
All bids were reviewed by District staff to ensure the lowest responsive bid is in
conformance with prevailing construction prices. All construction bids were compared to
the engineer's estimate to ensure the bids are reasonable, cost effective, and competitive
compared to standard construction rates.
The construction of this project will be funded by the Orange County Development Agency
(OCDA) up to $1,147,125 per the attached 3 -Party Agreement between the CMSD, City of
Newport Beach, and the OCDA.
The construction expenses total $939,760.50 including not to exceed CMSD administration
and inspection ($114,712.50), City of Newport Beach inspection fees ($25,000), County of
Orange inspection fees ($25,000), and construction per above low bid ($775,048.00).
Protecting our communitN's hea[t� b� providing solid waste and sewer collection services.
www.crosbea.gov
�5�,5Ai�ITq��
®�J a a
o�o -�District
0 PoRhal ... am Iii6epeubeiit Special Distylct,
The District Engineer recommends the Board of Directors award a construction contract for
this project to Paulus Engineering in the amount of $775,048.00 as the lowest responsible
and responsive bidder, with said construction costs to be funded by the OCDA.
The District Engineer recommends the Board of Directors authorize District staff to execute
the construction of this project and coordinate with the OCDA for reimbursement.
Sincerely,
� W---
Robin B. Hamers, PE
District Engineer
0
•
P- rotectlfig Oi2Y cOinmufiit�`s provibiiig solib waste afi(b sewer cof f ectiom seruices.
www.crosbca.gov
Engineer's Estimate & Bid Tabulation
i
t'Owner: COSTA MESA SANITARY DISTRICT
T ject: CMSD 129 BRISTOL STREET SEWER REPLACEMENT
Bid Date: July 16, 2009
Bid Time: 10:00 a.m.
#1 #2 #3 #4 #5 #6 #7 #8
•
Paulus
Garcia Juarez
DLSB; Inc.
Kana Pipeline, Inc.
Palo (Excel Paving)'"
BNB Engineering
N.Hramontes.ConsL
Vasilj, Inc.
Item
Description
p
Quantity
Unit
Price
Total
Price
Unit
Price
Total
Price
Unit
Price
Total
Pnce ..
Unit
Price
Total
Price
Unit '"
Price ..:.
Total
Price :""
` ` Umt
." Pnce .
Total ,"
_ .':Price':
, Unit
Price ,.:.
Total
Price.." ::
Unit
Price
I
Mobilization, demobilization, & cleanup
1 LS
$18,000
$18,000
$25,000
$25,000
S'50`00
:. $50,000
$13,000
$13,000
$35,160
$35 100
$20 000
$20 000
$60,000
" $60 000
$50,000
2
Bonds, insurance, & permits
1
$15,000
$15;000
$10,000
$10,000
$15 000,
$15;000
$21,000
$21,000
$23;000
$23 000
'" $60,000.
$60000
$20,000
" $20;0(10
$30,000
3
Traffic control including preparation of plans for permit
1 LS
$28+200
528+200
$15,000
$15,000
$50 000.
$50 `000
$121,750
$121 750.
" $70,000
$70,000
$90,000
$90 000
$30000
$30,000
$20,000
4
Geotechnical services during construction
1 LS
$25;000
$25 000
$5,000
$5,000
$30,000
$30,000
$20,000
$20,000,1-
$30,000
_ $30,000.
$30,000
$30 000
$30 000
$30;000
$10,000
5
Sewage flow diversion (mobilization & setup) per detail below
1 LS
$75;000
$75,000
$15,000
$15,000
$30,000
$30,000
$60,000
$60,000
$40,000
$40;000
$25,000
$25 000
$30,000
$30,000
$10,000
6
Install 15 -inch VCP sewer main
2,100 LF
$137
5287,700
$250
$525,000
$200.
$420;000
$206
$432,600
" $230
$483,000
$181
, . $392 700
$225
$472,500
$305
7
Install 6-inch VCP sewer laterals
4 EA
$1,350
$5,400
$1,000
$4,000
$1,600
$4,000
$1,800
$7,200
$1,300
$5,200
$1,550
$6,200
$1,500-
$6000
$1,500
8
Remove existing brick manhole and construct 72 -inch diameter concrete manhole
6 EA
$9,400
$56,;400
$7,000
$42,000
$12,000
$72,000
$8,700
$52,200
! $11,500
$69,000
$8;500
$51,000
$12,000
$72;000
$14,000
9
Pour new manhole base & channel. Core drill and patch manhole walls.
2 EA
$5,500
$11,000
$5,000
$10,000
::-$3,000
$6,000
$5,600
$11,200
$6,500
$13,000
$2,500
$5;000
$6,000
$12;000
$8,000
10
Excavation and safety measures (trench shields & shoring)
1 LS
$159,000
$159,000
$75,000
$75,000
$26;000
$26,000
$22,500
$22,500
$16,500
$16,500
$30,000
$30 1000
$35,000
" $35,000
$40,000
Bristol - Pavement 2" grind and overlay using Type DI -C3 -PG 64 -]0
41,800 SF
$i 56
$65,208
$2.00
$83,600
$2:00
$83,600
$1.65
$68,970
$1.40
$58,520
$2:65.
$110 770
$1:90
$79,420
$1.47
12
Bristol - Install pavement striping (thermo plastic)
1 LS
$4200
$4,200
$5,000
$5,000
$40,000
'$40,000
$4,000
$4,000
$4 ;500
$4,500
$10;000.
$10,000
.,,
$25 000
$25;000
$4,000
13
Bristol - Replace traffic signal loops
14 EA
$275
" $3850
$400
$5,600
$700
$9,800
$420
$5,880
$550
$7;700
$1,400
$19,600
$500
$7,000
$300
14
AutoPlex - Pavement 2" grind and overlay using Type 111 -C3 -PG 64 -10
4,000 SF
$1.56
$6,240
$4.00
$16,000
$2.00
,
$8;000
, _ •
$1.65
$6,600
$1.40
$5,600
$3.00
.. .$12,000
$2.00
$8,000
$1.47
15
AutoPlex - Replace existing concrete curb & gutter
150 LF
$26:00
" $3,900
$25.00
$3,750
$30.00.
$4;500
$22.00
$3,300
$60.00
$9,000
$50.00
$7,500
$35.00
$5 250
$45.00
16
AutoPlex - Replace existing concrete sidewalk replacement
200 SF
$16.00
$3,200
$6.00
$1 200
$1000
$2;000
$14.00
$2,800
$26.00
$5,200
$15:00
$3,000
$20.00
$4 000
$15.00
17
AutoPlex - Repair landscape, irrigation, and related surface improvements
1 LS
$7,000
.$7,000
$5,000
$5,000
$5,000
$5;000
$6,000
$6,000
$7,800
$7,800
$25,000
_ $25,000
" $10,000
$10 000
$5,000
18
AutoPlex - Install pavement striping (conventional)
I LS
$750
„ $750
$2,000
$2,000
; : $1 000
$1,000
$1,000
$1,000
:- $800
_ .. $800"
$3,000
$3;000
�" $5;000
$5000
$
Total
$775,048
$848,150
$856,900
$860,000
$883;920
" $900,770
:. $911,170
•
Engineer's Estimate & Bid Tabulation
�lient/Owner: COSTA MESA SANITARY DISTRICT
Project: CMSD 129 BRISTOL STREET SEWER REPLACEMENT
Bid Date: July 16, 2009
Bid Time: 10:00 a.m.
#9 #10 #11 #12 #13 #14 #15
Nnungues, Gen.; Ken Thompson L H Engineering VCI Telecom, Inc. Ball Construction Steve Bubilo < Kennedy Pipeline
z;s
IDescription
Total
Utvt
Total
Unit
Total
Unit
Total
�Quantity
Unit
Total
Unit
Total
Umt
Total
Unit
Total
Item
Price
Pricey,
„ , ;Price, ,
Price
Price
Pricey , -
°�Pnee„ ;;"
Price
Price
Price
Price
ra Price
�_ Price-
Price
1
Mobilization, demobilization, &cleanup
I
$50,000
= $50 000$50
000
$29,500
$29,500
$50 000
%$50 000
$30,214
$30,214
$50,000
$50,000
Q9 000
$100 000
$64,919
$64,919
2
Bonds, insurance, & permits
I LS
$30,000
$50 000
$50 000
$5,800
$5,800$30
000
$30 000
$11,780
$11,780
$40,000
$40 000
s $15000
$15 000
$16,902
$16,902
,
3
Traffic control including preparation of plans for permit
1 LS
$20,000
$25 000
$38,300
$38,300
x$50 000
r $50 000
$21,204
$25,000
$30,000
$30 000
$20 000
$20 000
$48,443
$48,443
4
Geotechnical services during construction
1 LS
$10,000
; $15000
�; $15000
$29,000
$29,000
$6Q 000
$60 000
$17,670
$15,000
$20,000
$20,000
$IS 000
$IS 000
$32,109
$32,109
s«
5
Sewage flow diversion (mobilization & setup) per detail below
I LS
$10,000
$25 000
$25 000
$35,600
$35,600
$100 000
$100 000
$29,450
$29,450
$20,000
$20 000
3 $15 000
$] 5000
$31,416
$31,416
6
Install 15 -inch VCP sewer main
2,100 LF
$640,500
. $390
$609000,
$311
$653,100
$215
$451 500
$346
$725,949
$385
$808 500
$400
$840000
$388
$814,800
7
Install 6-inch VCP sewer laterals
4 EA
$6,000
` $3,000
$12,000
$1,900
$7,600
$2500
$10000
$1,075
$4,301
$6,000
$24,000
$2,5,00
' $10000
$4,701
$18,804
8
Remove existing brick manhole and construct 72 -inch diameter concrete manhole
6 EA
$84,000
112,900
$72 000
$12,500
$75,000
$12 500
�' $75 000
$11,604
$69,624
$7,000
$42,000
, �: $11000
$66,000
$19,239
$115,434
9
Pour new manhole base & channel. Core drill and patch manhole walls.
2 EA
$16,000
$3,000
$6 000
$11,800
$23,600
$9 500
$19000
$11,727
$23,454
$1,400
$2,800
$4 000
�$8 000
$11,453
$22,906
10
Excavation and safety measures (trench shields & shoring)
1 LS $40,000:
$30 000
$30 000
$20,000
$20,000
$60 000
$60,000
$14,136
$14,136
$50,000
$50 000
;' $25;000
$25,000
$60,483
$60,483
;-
11
Bristol - Pavement 2" grind and overlay using Type III -C3 -PG 64 -10
41,800 SF $61,446
$1:80
$75,240
$1.70
$71,060
$2 50
$104 800
$1.90
$79,420
$1.40
$58,520
'
$1 70
,-$71,060
$2.05
$85,690
12
Bristol - Install pavement striping (thereto plastic)
1 LS $4,000
= $25 000
$25 000
$4,640
$4,640
780
$3�
$3 780
$7,975
$7,975
$5,000
$5 000
$4 000
$4 000
$5,824
$5,824
13
Bristol - Replace traffic signal loops
14 EA $4,200
$500
., $7000
$348
$4,872
x.$350
` �' $4 900
$528
$7,398
$600
$8,400
$i 000
, $14000
$924
$12,934
14
AutoPlex - Pavement 2" grind and overlay using Type Ill -C3 -PG 64 -10
4,000 SF $5,880
$1:80
$7 200
$1.69
$6,760
$3:50
$14 000
$1.65
$6,600
$1.40
$5 600
$1 70
$6 800
$3.27
$13,080
15
AutoPlex - Replace existing concrete curb & gutter
150 LF $6,750
., $65:00
$9 750
$58.85
$8,828
$32.00
$4 800
$21.20
$3,180
$40.00
$6 000
$50 00
$7 500
$96.68
$14,502
..:
16
AutoPlex - Replace existing concrete sidewalk replacement
200 SF $3,000
$3000
'$6;00,
$36.57
$7,314
$600
$1 200
$27.03
$5,406
$10.00
$2 000
` $10 00
$2 000
$18.13
$3,626
17
AutoPlex - Repair landscape, irrigation, and related surface improvements
1 LS $5,000
' $10,000
-' $10 t"
$15,000
$15,000
55 000
$5 000
$7,068
$7,068
$20,000
$20 000
$15 000
515 000
$5,459
$5,459
� ,
18
AutoPlex - Install pavement striping (conventional)
I LS $1,000",
$1 500
$1 500
$2,320
$2,320
$600
$600
$4,229
$4,229
$5,000
$5 000
$600
6,, $600
$1,754
$1,754
Totals
\a '
�$i,044,28U
\\\
$997,776
$1,035,69ti
$1,038,294
$1,070,185
$1,197,820
$1,23419"
$1,369,085
•
Engineer's Estimate & Bid Tabulation
''Owner: COSTA MESA SANITARY DISTRICT
Pf' rect: CMSD 129 BRISTOL STREET SEWER REPLACEMENT
Bid Date: July 16, 2009
Bid Time: 10:00 a.m.
570457
Bid Average
EZIZption
Quantity
Unit
Price
Total
Price
I
Mobilization, demobilization, & cleanup
1 LS
$43,049
$43,049
2
Bonds, insurance, & permits
I LS
$24,232
$24,232
3
Truffle control including preparation of plans for permit
11S
$43,860
$43,860
4
Geotechnical services during construction
I LS
$24,585
$24,585
5
Sewage flow diversion (mobilization & setup) per detail below
1 LS
$36,098
$36,098
6
Install 15 -inch VCP sewer main
2,100 LF
$272
$571,200
7
Install 6 -inch VCP sewer laterals
4 EA
$2,178
$8,712
8
Remove existing brick manhole and construct 72 -inch diameter concrete manhole
6 EA
$11,263
$67,578
9
Pour new manhole base & channel. Core drill and patch manhole walls.
2 EA
$6,332
$12,664
10
Excavation and safety measures (trench shields & shoring)
I IS
$44,241
$44,241
AIM]
Bristol - Pavement 2" grind and overlay using Type ID -C3 -PG 64 -10
41,800 SF
$1.85
$77,330
12
Bristol - Install pavement striping (thermo plastic)
1 LS
$10,195
$10,195
13
Bristol - Replace traffic signal loops
14 EA
$586
$8,204
14
AutoPlex - Pavement 2" grind and overlay using Type III -C3 -PG 64 -10
4,000 SF
$2.14
$8,560
15
AutoPlex - Replace existing concrete curb & gutter
150 LF
$43.78
$6,567
16
AutoPlex - Replace existing concrete sidewalk replacement
200 SF
$17.32
$3,464
17
AutoPlex - Repair landscape, irrigation, and related surface improvements
l LS
$9,888
$9,888
18
AutoPlex - Install pavement striping (conventional)
1 LS $2,037
$2,037
Total
$1,002,464
•
ATTACHMENT 2
CONSTRUCTION COST ESTIMATE
•7/17/2009
COSTA MESA SANITARY DISTRICT Contract Duration: 2.5 Month(s)
BRISTOL STREET SEWER REPLACEMENT 10 Week(s)
PROJECT NO. 129 50 Day(s)
400 Hours
(MO)
(WK)
(HR)
ON, Y
lf^..os 3j
item iVo
.,�1= G4`.:.
�. 0 Q S"
! �. >✓YN'�
4,�� >a DNpdoa� a'
o,3.Y...l.r•t:.�Rii'�. ','�id W��'E�
Quaetityllnit
Cost `
�Tota1 Cost:
�-
1
Mobilization, demobilization, & cleanup
1 LS
45.000
45.000
2
Bonds, insurance, & permits
1 LS
25,000
25,000
3
Traffic control including preparation of plans for permit
1 LS
40,000
40,000
4
Geotechnical services during construction
I LS
15,000
15,000
5
Sewage flow diversion (per detail below)
I LS
100,500
100,500
6
Install 15 -inch VCP sewer main
2,100 LF
225
472.500
7
Install 6 -inch VCP sewer laterals
4 EA
7,500
30,000
8
Remove existing brick manhole and construct 72 -inch diameter concrete manhole
6 EA
15,000
90,000
9
Pour new manhole base & channel. Core drill and patch manhole walls.
2 EA
3,000
6.000
10
Excavation and safety measures (trench shields & shoring)
I LS
16,800
16,800
I I
Bristol - Pavement 2" grind and overlay using Type III -C3 -PG 64 -10
41,800 SF
2.75
114,950
12
Bristol - Install pavement striping (thereto plastic)
I LS
5,000
5,000
13
Bristol - Replace traffic signal loops
14 EA
500
7.000
14
AutoPlex - Pavement 2" grind and overlay using "type III -C3 -PG 64 -10
4.000 SF
2.75
11.000
15
AutoPlex - Replace existing concrete curb & gutter
150 LF
75
11,250
16
AutoPlex - Replace existing concrete sidewalk replacement
200 SF
20
4,000
17
AutoPlex - Repair landscape, irrigation, and related surface improvements
1 LS
2,500
2.500
t8
AutoPlex Install pavement striping (conventional)
1 LS
1,000
1,000
m r 5",
1�+� J yi
'i VK+"' T Z
E.i3 IiM A C .iit+vt/NS`TRIiCTii)N GY%ST ``€ x „3 e a y
k3v 'I 77"x* ,+i . 'P"i { a '� "" „✓ .� -
�W'r`(-�%YN�C,r�,'F�f�`g 'Y 1� 1 Yayt''�`) Oy �' i
�4C
` , g rs w �, �
'J � �
Y! 3�s•s °- a4V'j`3
h k,. �,
45-1, y J'k
a r 99i;SflQ
Y 1;�'. }u<
`��:v *.
i
)t12"
11 1 i 5
Notes: 1) Sewer unit cost includes excavation, dewatering, pipe material & intallation, and trench restoration.
2) Fees may vary due to unknown information, codes, and requirements of governing agonies.
3) Construction labor hours and fees based on Caltrans night work and requirements.
,
�fiv Na
'�'; 'L "rz jry ,�.
$ Sewer Flow Dive taiisx a
%. .,
L Quauttty
sUttitCost
t�Total€ Cost
S
Sewage flow diversion (mobilization and setup)
1 LS
53,350
53,350
Bypass Pump company mobilization & setup
I LS
28,350
28.350
Contractor excavation & installation of pump lines in trench (Bristol Street )
I LS
20,000
20,000
Contractor coordination & assistance to pump company for pipe installation
I LS
5,000
5,000
Sewage flow diversion (rental and operation)
2.5 MO
18,860
47,150
Pump #I (centrifigal, self priming, trailer mounted (Q = 500 gpm = 1.12 cts)
I MO
5,000
5,000
Pump 42 (centrifigal, self priming, trailer mounted (Q = 500 gpm = 1.12 cfs)
I MO
5.000
5,000
-
Discharge line (HDPE) assuming two bypass setups (meximum 1500' length each)
- -- - - - ._.. - - - -- -- - - --
1,500 FT /MO
2
3,000
-- - - - -
Suction line (Steel) & valves
- .. .
I MO
1,000
1,000
Emergency phone dialer (cellular) & float system
I MO
1,500
1.500
Fuel consumption (assume 24 hr operation at 2 gal/hr at $3.50/gal for diesel)
I MO
3,360
3,360
•
File: CMSD129 Construction Cost REV 090716.xls
Worksheet: CMSD Engineer's Cost Estimate
COSTA MESA SANITARY DISTRICT
Print: 7/17/2009
r!
AGREEMENT BETWEEN THE COSTA MESA SANITARY DISTRICT, ORANGE
is COUNTY DEVELOPMENT AGENCY AND CITY OF NEWPORT BEACH
REGARDING SEWER IMPROVEMENTS IN THE
EAST SANTA ANA HEIGHTS REDEVELOPMENT AREA
(Bristol Street Sewer Main) LL /
This Agreement, is made and entered into this � day of 6G76 ,2007
by and among the COSTA MESA SANITARY DISTRICT (CMSD), a California sanitary
district established pursuant to Health and Safety Code sections 6400 et seq., the ORANGE
COUNTY DEVELOPMENT AGENCY (OCDA), a California redevelopment agency
established pursuant to Health and Safety Code sections 33000 et seq., and the CITY OF
NEWPORT BEACH (CNB or City), a municipal corporation and charter city. The CMSD,
OCDA and CNB shall be hereinafter collectively referred to as the "Parties." The Parties enter
into this Agreement with reference to the following facts:
RECITALS
WHEREAS, the East Santa Ana Heights area is an area formerly within the
unincorporated area of the County of Orange that is currently in need of additional sewer service;
and
WHEREAS, the East Santa Ana Heights area is now located within the CNB, having
been annexed to said city in July of 2003; and
WHEREAS, the CMSD is a sanitary district that provides sewer service to the City of
Costa Mesa but also provides services to portions of the unincorporated county area and the
CNB with existing sewer facilities in place to serve said East Santa Ana Heights area; and
WHEREAS, CMSD, CNB and OCDA, entered into Agreement No. D96 -162 on January
14, 1997, and an amendment thereto on October 24, 2000, specifying the need for CMSD to have
expanded sewer facilities to serve the rezoned East Santa Ana Heights area, which area also is
located in OCDA's Santa Ana Heights Redevelopment Project area. Under Agreement No. D96-
162, the Parties agreed to cooperate in the design and construction of specific sewer
•
758\08 \317247.2
infrastructure improvements in the Santa Ana Heights area, including a new sewer pumping
station known as the "South Bristol Street Pump Station "; and 0
WHEREAS, prior to the construction of the proposed South Bristol Street Pump Station
envisioned in Agreement No D96 -162, the Manager District/Engineer for the CMSD prepared an
Updated Sewer Flow Study & Cost Analysis in February 2003, attached hereto as Attachment 1
(hereinafter referred to as "2003 Updated Sewer Flow Study "). This study determined that the
proposed sewer pumping station that was to be constructed under Agreement No. D96 -162 was
no longer necessary due to the following: 1) CMSD's installation of improvements throughout
the downstream portions of the existing sewer system; and 2) the planned replacement of the
existing 8 -inch sewer line with a new 15 -inch gravity sewer main in South Bristol Street from
Birch Street northwesterly approximately 2,140 feet. Said improvements and the reasons
therefor are more thoroughly set forth in the 2003 Updated Sewer Flow Study; and
WHEREAS, the CMSD Board of Directors approved the 2003 Updated Sewer Flow
Study at its regular meeting on May 14, 2003, and again on December 10, 2003; and .
WHEREAS, the newly identified scope of work for the South Bristol Street sewer
improvements outlined in the 2003 Updated Sewer Flow Study represents a significant cost-
saving alternative to the OCDA; and
WHEREAS, the newly identified scope of work in the 2003 Updated Sewer Flow Study
will no longer require construction of more than 4,000 feet of sewer main in Birch Street from
Bristol Street northbound to MacArthur Boulevard, thus eliminating the need for the CMSD to
conduct the cleaning, operation and maintenance activities on the proposed Birch Street sewer
main that had been previously contemplated in Agreement No. D96 -162, as amended; and
WHEREAS, pursuant to the 2003 Updated Sewer Flow Study, the CMSD will not be
required to construct and maintain an additional sewer pumping facility, as contemplated in the
previous Agreement No. D96 -162; and
758 \08\317247.2
2
•
h �
WHEREAS, the CMSD Manager/District Engineer prepared an updated cost analysis of
ithe improvements recommended in the 2003 Updated Sewer Flow Study, which was dated
August 2006 and is attached hereto as Attachment 2; and
WHEREAS, the CMSD Board of Directors and the Orange County Board of Supervisors
have each made the findings required by California Health & Safety Code section 33445 that the
Agency payments for the Project (as defined below) are of benefit to the Santa Ana Heights
Redevelopment project area, that there are no other means of funding the Project, that the Project
will assist in eliminating one or more conditions of blight in the Santa Ana Heights
Redevelopment Project Area and that the Project is contemplated by OCDA's implementation
plan; and
WHEREAS, all Parties will realize substantial savings from this Agreement and the
public interest will be served thereby; and
WHEREAS, CMSD will conduct such environmental analysis and make such findings as
• are required by law and shall obtain an encroachment permit from the City to build the sewer
improvements along the portions of the Project Area owned by the City or over which the City
has a public right -of -way easement;
NOW, THEREFORE, IT IS AGREED, by and between the Parties hereto that:
1. Incorporation of Recitals. The above - written Recitals provide the factual basis
underlying and supporting the Parties' desire to enter into this Agreement.
2. Prior Agreements. The previous Agreement No. D96 -162, and the October 24,
2000 Amendment thereto, are hereby terminated and superseded by this Agreement.
3. Project. The Project consists of expanding the existing Bristol Street Sewer
System, as outlined in the "2003 Updated Sewer Flow Study and Cost Analysis," attached hereto
as Attachment 1 (hereinafter referred to as the "Sewer Improvements" or the "Project "). The
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758 \08\317247.2
Sealer Improvements will be constructed along South Bristol Street and portions of Irvine
Avenue on land that is within either the City's or the County of Orange's public right -of -way.
4. Duties of the CMSD.
A. The CMSD agrees to provide design phase services, supervision of contract
bidding and award, contract administration and building inspection services for the Project.
CMSD agrees to provide said services in accordance with the following schedule:
1. CMSD shall complete the Project design within 270 days of the date that
this Agreement is fully signed and delivered to the CMSD;
2. CMSD shall award the construction contract within 90 days of receiving
the completed project design;
3. Construction of the Project shall be completed within 180 days of signing
the construction contract and the posting of all required insurance and bonds.
B. CMSD further agrees to prepare the plans, specifications and estimates for the
proposed sewer improvements for an amount not greater than the balance remaining for design
phase allocation in Agreement No. D96 -162. As of the time of execution of this Agreement, said
balance is approximately $59,123. CMSD agrees to provide three sets of project plans and
•
specifications to OCDA for review and approval prior to advertisement for bid.
C. CMSD shall be the lead agency for purposes of the California Environmental
Quality Act (CEQA) and, in such capacity, shall conduct such environmental review as CEQA
may require. CMSD shall be responsible for all CEQA costs and expenses. CMSD
acknowledges and understands that OCDA has obligations as a responsible agency under CEQA.
Consequently, OCDA's funding for the construction of the Project shall be conditioned upon
OCDA being able to make the findings required under CEQA for a responsible agency.
D. CMSD shall obtain all necessary permits for construction of the Project from
federal, state and local authorities. CMSD shall be liable for the cost and expense of obtaining
all necessary permits.
E. CMSD agrees to obtain an Encroachment Permit from the City for work within
the CNB right -of -way
F. CMSD agrees to require that the contractor selected to construct the Project shall
post a Faithful Performance Bond and a Labor and Materials Bond in an amount sufficient to
cover the cost of completing the Project.
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758 \08\317247.2
•G. Upon completion of the Project, CMSD shall assume the ownership, operation,
and maintenance responsibility for the Sewer Improvements.
5. Duties of the CNB. The CNB agrees to be removed from the approval process for
the contemplated sewer improvements upon signing of this Agreement. However, CMSD still
must obtain an Encroachment Permit from the City, as outlined above.
6. Duties of the OCDA. Subject to the provisions of this Agreement, the OCDA
agrees to provide funding for the services described in Paragraphs 3 and 4 above and the Project
construction costs upon being provided with an invoice therefor.
7. Estimated Construction Cost. The estimated construction cost of the Project
described in Paragraph 3 is $1,147,125.
8. CMSD Cost of Service. The costs for the construction administration and
inspection services, including construction staking, for the Project shall not exceed $114,712.50.
• CMSD costs shall be billed at the following rates:
•
a. Engineer $ 85.00 per hour
b. Two - person survey crew $220.00 per, hour
C. Three- person survey crew $295.00 per hour
9. Approval of Construction Contract Amount. As noted above, CMSD has
estimated that the construction costs for the Project will be $1,147,125. CSMD will solicit bids
for the construction of the Project. The award of the construction contract shall be subject to the
approval of OCDA as follows: After soliciting bids, CMSD shall notify OCDA of the amount of
the proposed construction contract. If the proposed contract is in excess of 5% above
$1,147,125, OCDA shall notify CMSD to determine if it will fund the excess. Nothing in this
Agreement obligates OCDA to agree to fund construction costs for the Project in excess of 5%
above $1,147,125. If OCDA decides not to fund the excess, CMSD may agree to fund the
excess. If not, then OCDA may terminate this Agreement.
758 \08 \317247.2
5
10. Award of Contract. Assuming OCDA has approved the construction contract 40
pursuant to Section 9 above and the funds to pay the construction costs have been committed by
OCDA and, if necessary, CMSD, upon award of the construction contract by the CMSD Board
of Directors, CMSD shall send a copy to the OCDA of the construction contract with a copy of
the agenda report showing competitive bidding. The information submitted to the OCDA shall
include a copy of the successful bidder's bid result and any relevant backup information. Should
additional sums be required for change orders above 5% above the base contract amount, CMSD
shall' be responsible for the additional sums necessary for the change orders. However, OCDA
may provide additional funds for change orders, if CMSD submits a prior written request for
approval of the change order to OCDA and OCDA determines, in its sole discretion, to fund the
change order costs. If not approved by OCDA, CMSD may nevertheless implement any change
order that does not materially change the Project so long as CMSD provides the funding for the
change order work.
11. CMSD Contract Administration, Payment and Reimbursement. CMSD shall
administer the contract and make progress payments to the contractor for its work. Upon review •
and approval of invoices by the OCDA, OCDA shall reimburse the CMSD for all invoices within
sixty (60) calendar days of receipt. The CMSD shall reimburse the OCDA for excess funds
collected from the OCDA within 60 calendar days of recording the Notice of Completion. In
addition, the CMSD agrees to submit to OCDA an accounting report containing the following:
a. Copies of all construction progress payments made or invoices paid to contractors
and/or consultants where applicable, with copies of construction administration and inspection
service billings.
b. Copies of all construction change orders approved and all backup documentation
(including all change orders for work or bid items deleted from or credited to the project).
C. All items shall be summed and totaled to equal the amount paid by OCDA, less
any refund amount.
12. Mutual Indemnification. To the fullest extent permitted by law, CMSD and
OCDA agree to save, indemnify, defend and hold harmless each other from any and all liability,
claims, suits, actions, arbitration proceedings, administrative proceedings, regulatory
proceedings, losses, expenses, or any injury or damage of any kind whatsoever, whether actual,
alleged or threatened, actual attorney fees, court costs, interest, defense costs and expenses
associated therewith including the use of experts and any other costs of any nature without
0
758 \08\317247.2
restriction incurred in relation to, as a consequence of, or arising out of, the performance of this
Agreement, and attributable to the fault of the other or others. Following a determination of the
percentage of fault and or liability by Agreement between the parties or a court of competent
jurisdiction, the party or parties responsible for liability to the other or others will indemnify the
other party or parties to this Agreement for the percentage of liability determined as set forth
this section.
13. Indemnifications and Insurance Related to Construction. Notwithstanding said
mutual indemnity obligation set forth in Section 12 above, CMSD agrees to ensure that the
contractor selected for the Project obtains adequate insurance covering all risks associated with
construction of the Project and that the contractor agrees to indemnify and defend OCDA, the
County of Orange, the CNB and the CMSD (hereinafter collectively referred to as the
"Indemnified Parties ") from any and all liability arising out of its work on the Project, save and
except that caused by the active negligence of the Indemnified Parties. CMSD agrees to require
that the contractor maintain Comprehensive General Liability insurance in an amount not less
than two million dollar ($2,000,000) per occurrence for bodily injury, personal injury, and
property damage, including without limitation, contractual liability. If commercial general
liability insurance or other form with a general aggregate limit is used, either the general
aggregate limit shall apply separately to the work to be performed under this Agreement, or the
general aggregate limit shall be at least twice the required occurrence limit. CMSD also agrees
to ensure that the Contractor maintain automobile insurance covering bodily injury and property
damage for all activities arising out of or in connection with work to be performed, including
coverage for any owned, hired, non -owned or rented vehicles, in an amount not less than one
million dollars ($1,000,000) combined single limit for each occurrence. In addition, the
following provisions shall be required:
A. OCDA, County of Orange, and CNB shall each be named as an additional insured
on an endorsement to said policies. An additional insured endorsement evidencing that the City
is an additional insured shall accompany the Certificate of Insurance. CMSD shall not allow
contractor to commence work on the Project until such insurance and endorsements are obtained
in accordance with the requirements of this section.
B. All insurance policies required to be obtained by the contractor shall be primary
insurance, and any insurance maintained by the City of Newport Beach and County of Orange
shall be excess and non - contributing with insurance provided by these policies. An endorsement
evidencing that the contractor's insurance is primary and non - contributing shall specifically
accompany the Certificate of Insurance for the Commercial General Liability.
7
758\08\317247.2
14. Amendments. No alterations or variations of the terms of this Agreement shall be •
valid unless made in writing and signed by the Parties hereto and no oral understanding or
Agreement not incorporated herein shall be binding on any of the parties hereto.
15. Successors and Assigns. The terms and provisions of this Agreement shall be
binding upon and inure to the benefit of the Parties hereto and their successors and assigns.
16. Entiret . This Agreement contains the entire agreement between the Parties with
respect to the matters provided for herein.
17. SeverabilitY. If any part of this Agreement is held, determined or adjudicated to
be illegal, void or unenforceable by a court of competent jurisdiction, the remainder of this
Agreement shall be given effect to the fullest extent reasonably possible.
18. Binding Obligation. The Parties to this Agreement represent and warrant that this
Agreement has been duly authorized and executed, and constitutes the legally binding obligation
of their respective organization or entity enforceable in accordance with its terms.
19. Governing Law and Venue. This Agreement has been negotiated and executed in
the State of California and shall be governed by and construed under the laws of the State of
California. In the event of any legal action to enforce or interpret this Agreement, the sole and
exclusive venue shall be a court of competent jurisdiction located in Orange County, California,
and the Parties hereto agree to and do hereby submit to the jurisdiction of such Court,
notwithstanding Code of Civil Procedure section 394. Furthermore, the Parties have specifically
agreed, as part of the consideration given and received for entering into this Agreement, to waive
any and all rights to request that an action be transferred for trial to another county under Code of
Civil Procedure section 394.
758 \08\317247.2
C7
•
:7
IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed
by their officers thereunto duly authorized on the date first written above:
APPRO D AS TO FORM:
Y
Aaron C. Harp, Asst. City Attorney
ATTEST:
By: // 1 - A4,4u,
LaVonne Harkless, City Clerk
APPROVE "S TO FORM:
By:
Alan R. Burns, ffistrict Counsel
APPROVED AS TO FORM:
Goldfarb and Lipman LLP
Counsel for the Orange County
Development Agency
758 \08\317247.2
CITY OF NEWPORT BEACH,
A Mu ' C ration and Ch er City
By:
Steven Rosansky, Mayor
E
COSTA MESA SANITARY DISTRICT (CMSD)
A Body Corporate and Polity
By: \, ;'
Presidellt
By:
Secretary
ORANGE COUNTY DEVELOPMENT AGENCY
A Body Corporate and Politic
SIGNED AND CERTIFIED THAT A COPY OF
THIS AGREEMENT HAS BEEN DELIVERED
TO THE HAIRMAN OF THE BOARD
By: {'
lene J. Bloom
Clerk of the Board of Supervisors of Orange
County, California
CALIFORNIA ALL - PURPOSE ACKNOWLEDGMENT
State of California
County of Orange
ss.
On September 13, 2007 before me,
Joan R"Wa ,
Date Name end Trtle o Officer (e.g.. ane oe, o ery Public-)
personally appeared Arthur Perry and Robert Ooten
Name(e) of Signer(a)
JOAN REVAK
Commbslon # 1 525560
N01oy RAft - Ca" M40
Orange County
My Comm. Expkss Doc 0, 2000
M personally known to me
❑ proved to me on the basis of satisfactory
evidence
to be the persono) whose name Ware
subscribed to the within instrument and
acknowledged to me that Ael`sM /they executed
the same in his/her /their authorized
capacity()e t4
, and that by h4eer /their
signature son the instrument the persor( or
the entity upon behalf of which the persores
acted, executed the instrument.
WITNESS my hand and official seal.
gLti� P_z��
Place Notary Seat Above Signature of Notary Public
OPTIONAL
Though the information below is not required by law, it may prove valuable to persons relying on the document
and could prevent fraudulent removal and reattachment of this form to another document.
Description of Attached Document
Title or Type of Document:
Document Date: Number of Pages:
Signer(s) Other Than Named Above:
Capacity(les) Claimed by Signer
Signer's Name:
❑ Individual Top of thumb here
❑ Corporate Officer — Title(s):
❑ Partner — ❑ Limited ❑ General
❑ ,Attorney in Fact
❑ Trustee
❑ Guardian or Conservator
❑ Other:
Signer Is Representing:
0 1999 National Notary ASe ialion - 9350 De Solo Ave., PO, Box 2402 - ChatawonR CA 91313.2402 - www.nalionalnotary.ortl Prod. No 5907 Reorder Cell Toll.Free 1800 - 87"827
•
is