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Agenda Packets - Board - 2009-05-20Costa Mesa San to Ts' tri ct ... an Independent Special District Robert Ooten Vice President James Ferryman Director Arlene Schafer President Gary Monahan Secretary Arthur Perry Director 0 Regular Meeting — Wednesday, May 20, 2009 RECOMMENDED ACTION I. CALL TO ORDER —11 :45 a. I'i'I. — 628 W. 19th Street, Costa Mesa II. PLEDGE OF ALLEGIANCE — Director Ooten III. INVOCATION — Thomas Fauth IV. ROLL CALL (If absences occur, consider whether to deem those absences excused based on facts presented for the absence — such determination shall be the permission required by law.) V. CONSENT CALENDAR - All matters listed under the Consent Calendar are considered to be routine and will be enacted in one motion in the form listed below. There will be no separate discussion on these items prior to the time the Board votes on the motion, unless members of the Board request specific items to be removed from the Consent Calendar for discussion, in which event the item will be removed from the Consent Calendar and considered in its normal sequence on the agenda. Reports Minute Approval 1. Recycling Committee Meeting — April 20, 2009 2. Sewer System Committee Meeting — April 21, 2009 Protecting our community's health by providing solid waste and sewer collection services. www.crosdcaAov Costa Mesa Samta r� District May 20, 2009 AGENDA Page 2 RECOMMENDED ACTION 3. Regular Meeting — April 27, 2009 4. Special Meeting — May 1, 2009 Manager's Reports 5. Refunds One Refund 6. Occupancy Report and payment to Costa Mesa Disposal — May 2009 Approve 7. Monthly SSO Report to State Water Resources Control Board Receive & File 8. Waste Diversion Report — May 2009 Receive & File 9. Contract Payment to CR Transfer for Recycling Services & Disposal Ratify Payment for May 2009 10. Ordinance Enforcement Officer's Report Receive & File Engineer's Reports 11. Project Status Report Receive & File Treasurer's Reports 12. Financial Reports as of April 30, 2009 Approve 13. Treasurer's Reports as of April 30, 2009 Approve 14. Warrant Register for the month of April 2009 in the amount of Ratify Payments $642,392.98 15. Directors' Compensation and Reimbursement of Expenses for the Approve Compensation Month of April 2009 & Ratify Expenses -------------------------------------- - - - - -- -END OF CONSENT CALENDAR-------------------------------------- - - - - -- VI. WRITTEN COMMUNICATIONS VII. PUBLIC COMMENTS VIII. MANAGER'S REPORTS A. District Yard — 174 W. Wilson Street — CMSD #187 1. Estimate of Overall Construction Phase Costs Discussion 2. Selection of Contractor Award Contract 3. Consultant Construction Phase Proposals Approve Proposals • B. Grant Research Accept Report Protecting our community's Health by providing solid waste and sewer collection services. www.crosdca.Aov Costa Mesa Sanito-q District May 20, 2009 AGENDA Page 3 • RECOMMENDED ACTION C. Strategic Planning Workshop for 2009 -2010 Postponed; Consider New Date D. Ordinance Enforcement Officer Transition Update E. Use of Interns & Volunteers Accept Report F. Sewer System Committee 1. Transfer of Sewers from OCSD to CMSD Accept Report 2. Project #186 Sewer Lateral Assistance Program Update 3. Sewer Spill at 327 W. Wilson Accept Report G. SDLF Accreditation Accept Report H. Award to CMSD from Mesa Consolidated Water District on Accept Report May 12, 2009 for CMSD's Efforts in Water Conservation I. County of Orange Waste Disposal Agreement Consider J. Recycling Committee — Monday, May 18, 2009, 3:30 p.m., CMSD Board Room, 628 W. 19th Street, Costa Mesa (Directors Ooten and Ferryman) 1. Recycling Committee Goals for 2009 -2010 Update 2. Orange County Waste & Recycling Sub - Regional Meetings and Accept Report Grant Program a. May 2, 2009 Community Gardens Composting Presentation Accept Report Del Mar Community Garden b. Regional Recycling and Waste Diversion Grant FY -08 -09 Accept Report 3. CR &R Report on Other Agencies Recycling Programs Accept Report 4. Disposal of Residential Grease in CMSD Trash Collection Program Accept Report 5. Presentations Accept Report 6. Bioplastics Accept Report 7. Outreach /Signage Opportunity at Estancia High School Stadium Consider 8. Signs for Orange Coast College Recycling Center Accept Report ® 9. Report on Other CMSD Recycling Programs Accept Report Protecting our community's health d y providing solid waste and sewer collection services. gov Costa Mesa Saf.itaq District 0 IX X. • XI ENGINEER'S REPORTS A. Waste Discharge Requirements (WDR) B. Project #183 -3 TRC Proposal to Perform SCADA System Maintenance C. Request for Compensation Increase from Manager /District Engineer D. Engineering and Inspection Limitations Beginning July 1, 2009 E. Project #129 — Bristol Street Sewer TREASURER'S REPORTS A. Resolution No. 2009 -765 Adopting CMSD Budget for FY- 2009/2010 B. Investment Oversight Committee Meeting held May 20, 2009 C. Budget Adjustment for Additional Architectural Fees — CMSD #187 District Yard D. Clarify District Policy on Employee Cell Phone Use ATTORNEY'S REPORTS May 20, 2009 Page 4 RECOMMENDED ACTION Update Approve Proposal Consider Accept Report Status Report, Budget Adjustment & Request for Additional Design Fees Adopt Resolution Accept Report Approve Budget Adjustment Consider A. Claim by Back Bay Center, Ltd. For Property at 2651 -2675 Irvine Avenue Status Report (CMSD Project #168 — Irvine Pump Station Relocation) B. NMUSD Use of CMSD Sewer Easement Consider Agreement C. Penal Code Section 86 Restrictions on Exchanging Votes Discussion D. Review of Local Meetings Allowed for Director Compensation Consider XII. LOCAL MEETINGS (REMINDER: In accordance with AB 1234 (Gov. Code § 53232.5), a report is required to be given by a Director for any meeting for which expense reimbursement of any kind is provided. Note: For meetings for which the per diem compensation is sought, the Operations Code provides that such compensation is authorized for each day's service rendered as a Director at the request of the Board (not to exceed six days in one month), and certain meetings are specified as being eligible as set forth in District Operations Code § 3.01.030. For meetings not so listed, the Board must approve the service for it to be eligible for the per day compensation.) A. Orange County Sanitation District (OCSD) (Director Ferryman) Accept Report B. Santa Ana River Flood Protection Agency (SARFPA) Accept Report (Director Perry) Protecting our community's health by providing solid waste and sewer collection services. wu w.crosdca.gov . ,osto Mesa Sanitary District May 20 2009 AGENDA gage 5 RECOMMENDED ACTION C. Independent Special Districts of Orange County ( ISDOC) Accept Report (President Schafer) 1. ISDOC Quarterly Meeting held April 30, 2009 Accept Report (Director Perry) D. Local Agency Formation Commission (LAFCO) Accept Report E. California Special Districts Association (CSDA) Accept Report (President Schafer) 1. Special Districts Legislative Days — May 5 -6, 2009, Sacramento Accept Report (President Schafer) F. California Association of Sanitation Agencies (CASA) Accept Report 1. Conference at Napa Valley — April 29 -May 2, 2009 Accept Report (President Schafer & Director Ferryman) G. CW EA Annual Conference in Palm Springs — April 28 -May 1, 2009 Accept Report (Director Ooten, Tom Fauth and Karl Dulake) H. Other Meetings Qualifying for Reimbursement under CMSD Report on Matters Ordinance No. 55, Operations Code Section 3.01.030 Pertaining to CMSD XIII. OLD BUSINESS XIV. NEW BUSINESS A. Proposed CSDA Bylaws Amendments Vote on Proposed Bylaws Amendments XV. ORAL COMMUNICATIONS AND DIRECTOR COMMENTS XVI. ADJOURNMENT I� Protecting our community's health by providing soCuf waste and sewer collection services. www.crosdcagov 4 • • F_.� COSTA MESA SANITARY DISTRICT MINUTES OF RECYCLING COMMITTEE MEETING April 20, 2009 The Costa Mesa Sanitary District Recycling Committee met at 12:00 p.m. at 628 W. 19th Street, Costa Mesa. Directors Present: Robert Ooten, Arthur Perry Staff Present: Rob Hamers, Tom Fauth, Joan Revak, Sherry Kallab, Denise Gilbert, Janel Jackson Others Present: Trisha Throop, CR &R Incorporated Director Ooten called the meeting to order at 11:45 a.m. I. Recycling Committee Goals for 2009 -2010 Staff reviewed the Recycling Committee Goals for 2009 -2010. The following will be added to Goal #8: Water Conservation. Discussion was held on recruitment for the CMSD Ordinance Enforcement Officer with the possibility of hiring an individual to work 10 hours for Mesa Consolidated Water District (MCWD) and the remaining 30 hours reporting to the CMSD. CMSD Staff is awaiting confirmation from MCWD whether they would like to join with CMSD in utilizing the employee. Mr. Fauth noted if MCWD participates, the title of the position will be changed. If MCWD agrees to enter into the jointly funded position, CMSD will have incur a $35 /hour fully burdened rate and invoice MCWD for the fully burdened 10 hours above the part -time 30 hours CMSD would fund. If MCWD does not agree to enter into the joint position, the rate is set at $28.00 /hour for a maximum 30 hour week as the part -time position is not fully burdened. The item is on the agenda for the April 27, 2009 regular meeting and the action will be changed to "consider replacement ". Ms. Kallab reported to date the District has received 60 applications for the position advertised as both a part -time and full -time position depending on Mesa's participation. MCWD offered CMSD the opportunity to add CMSD information to their bi- monthly mailers inserted into the water billing. Protecting our community's health by providing solid waste and sewer collection services. www.crosdca.Aov sp'tt'r¢ Costa Mesa Sanitary District Minutes of Recycling Committee Meeting April 20, 2009 Page 2 II. Orange County Waste and Recycling Sub - Regional Meetings and Grant Program Mr. Fauth reported on the OC Waste and Recycling Sub - Regional quarterly report for the grant funds and activities participated in by the District. Mr. Fauth reported the application due April 23, 2009 will be submitted for composting, vermicomposting and public outreach. This grant is not for the purpose of collecting HHW materials including electronics. Mr. Fauth will present a CompostingNermicomposting Workshop at the Del Mar Community Garden on May 2, 2009, 12:00 -2:00 p.m. Ill. CR &R Report on Other Agencies Recycling Programs Mr. Hamers gave a recap of the goal of utilizing CR &R's knowledge by having them attend the Recycling Committee meetings to expand CMSD's ideas and horizons. Ms. Throop agreed to have such a presentation at the May Recycling Committee meeting. CMSD Staff will provide Ms. Throop with a listing of CMSD recycling programs. Ms. Throop gave a brief presentation on the South County food waste /scraps pilot recycling program. Laguna Niguel is applying for a grant in this area as the lead agency for South County. This is a $400,000 grant covering ten agencies. Ms. Throop reported CR &R is collecting food waste two to three times a week and a special program is in effect at the Laguna Hills Mall where CR &R is providing containers for their kitchens to capture food waste. Containers outside are also provided and the main concentration is on restaurants. IV. Disposal of Residential Grease in CMSD Trash Collection Program Director Ooten reported the CMSD is negotiating with the OCC Recycling Center on a program to collect residential grease. The District is working on identifying multi - family complexes to assist in collecting residential grease in order to decrease SSOs. Mr. Hamers noted the benefit would be to keep the grease out of the landfill, out of the trash trucks and out of the sewer system. • Protecting our community's health by providing solid waste and sewer collection services. gov T .A �j "bANIT 4 �Qrvaa�a�,: V. Presentations Costa Mesa Sanitary District Minutes of Recycling Committee Meeting April 20, 2009 Page 3 A. Plastics Presentation at Paularino School Two Plastics presentations were held on March 26, 2009 at Paularino School. Mr. Fauth gave the presentations with other Staff members in attendance. Paularino Elementary consists of grades K -5 and the first presentation was made to grades K -2 and the second to grades 3 -5. The students participated in a question and answer period and proudly acknowledged their home recycling involvement. B. Waste -Free Lunch Day at Christ Lutheran School 1. A Waste -Free Lunch Day was held at Christ Lutheran School on April 1, 2009 to promote the value of reducing the amount of food and packaging waste placed in the trash. Many students already bring their lunch in reusable containers and it was a great example of a "trash free" lunch. The District collected 50 pounds of trash on this day and another presentation is scheduled for April 22, 2009 where the trash will be compared to the prior visit. VI. TeWinkle School Plastics Recycling Check for $300 A request will be made to the CMSD Board of Directors for a $300 check to Charles TeWinkle Intermediate School for their participation in collecting plastics after the six CMSD presentations at the school on February 4, 2009. VII. Costa Mesa Community Run — April 17-18,2009 The District participated in the Costa Mesa Community Run on April 17 -18, 2009 with a booth featuring informational brochures and CMSD promotional products. VIII. Report on Other CMSD Recycling Programs Ms. Revak presented a flyer from the LA Times Community News (Daily Pilot in Costa Mesa /Newport Beach), inviting the District's participation in an "Everything Green" section in the newspaper being published April 15, 16, 17, 2009. Ms. Revak reported there are sufficient funds in the District's Public Information /Promotional account to allow advertising in the publication. Overall, the Committee agreed it would be a good opportunity for the District to promote its programs. Staff will meet and discuss utilizing this publication and which program(s) the District would like to promote. Mr. Hamers requested Ms. Kallab, Ms. Gilbert and Ms. Jackson to come up with topics for the publication. Protecting our community's health by providing solid waste and sewer coflection services. ,gov IX. Public Comments Costa Mesa Sanitary District Minutes of Recycling Committee Meeting April 20, 2009 Page 4 There was no public present at the meeting. Director Ooten adjourned the meeting at 12:55 p.m. Secretary President Protecting our community's health by providing solid waste and sewer coflection services. utow.crosdca. �J • r� v` COSTA MESA SANITARY DISTRICT MINUTES OF SEWER SYSTEM COMMITTEE MEETING APRIL 21, 2009 CALL TO ORDER Board members of the Costa Mesa Sanitary District met in Committee session on April 21, 2009 at 10:30 a.m. at 628 W. 19th Street, Costa Mesa. Director Monahan called the meeting to order at 10:30 a.m. DIRECTORS PRESENT: James Ferryman; Gary Monahan; Bob Ooten DIRECTORS ABSENT: STAFF PRESENT: Robin Harriers, Manager /District Engineer; Thomas A. Fauth, Assistant Manager; Sherry Kallab, Management Analyst; Karl Dulake, Maintenance Supervisor; Joe Limon, Inspector. OTHERS PRESENT: MONTHLY SSO STATISTICS Mr. Fauth reported an estimated 90 gallon spill at the location of 457 Hamilton due to roots in the line. Mr. Dulake reviewed the status of the list of District of sewer repairs. The Coolidge Ave repair is waiting on confirmation from Orange County Sanitation District. In addition, the District is on hold for a proposal for the Walnut easement. The Mr. Fauth noted 10 items on the repair list have been completed in FY 08 -09. NMUSD - SEWER EASEMENT NEAR VELASCO Mr. Hamers discussed the Newport Mesa Unified School District (NMUSD) soil contamination issue located in the vicinity of Sonora School. NMUSD would like to use two of the District's easements to pipe the contaminated water to a treatment well. District legal counsel was asked to look at the feasibility of the school district utilizing our easements for this purpose. The draft agreement was included in the committee packet for review and will be on the agenda for the next Board meeting. Director Ooten requested the two residents effected by the use of the District easement be fully briefed about the proposed plan and be allowed to offer input regarding the proposal. COSTA MESA SANITARY DISTRICT MINUTES OF BOARD OF DIRECTORS SEWER SYSTEM COMMITTEE MEETING MARCH 11, 2009 PAGE 2 CMSD LINE CLEANING AFTER CCTV PROJECT COMPLETION Mr. Fauth provided an email dated April 7, 2009 to Alan Burns discussing the follow -on agreement with National Plant Services, Inc. The Committee confirmed the plan to add an Addendum 1 to the current agreement to cover through the end of this fiscal year and Addendum 2 to continue the two -pass line cleaning in future years at a rate of $.38 /linear foot as opposed to $.50 /linear foot. This will keep the District within the industry standard of cleaning all main lines once every three years. INFILTRATION AND INFLOW (I &I) Director Ooten requested Staff to follow up regarding an estimate from National Plant Services to seal and plug manhole covers. Mr. Fauth stated the costs would be addressed at the June Board meeting when the addendum is approved. Mr. Dulake noted the Board will review the Sancon contracts for the Coolidge Avenue and Walnut easement repairs. OCSD made a presentation of their I &I program at the April 10, 2009 Liaison Committee meeting and City of Costa Mesa Staff shared details of their storm drain program. Contact information was exchanged and it was decided OCSD needs to research where the water is coming from so all involved can work together to resolve the problem. Mr. Hamers requested Staff to obtain an estimated date for the report from National Plant Services regarding I &I. UNIFORM CONSTRUCTION COST ACCOUNTING ACT In process. "CUT OUT THE FAT" RESIDENTIAL EDUCATION Mr. Fauth presented a Fats, Oils and Grease (FOG) educational concept packet from EEC. The packet included an informational letter, door hanger, pan scraper and other items to educate residents about FOG in sewer lines. CLEARINGHOUSE FOR EDUCATIONAL INFORMATION Mr. Hamers reported at a prior WDR meeting there was discussion of a clearinghouse location for educational material. Mr. Hamers brought the item up again at a steering committee meeting recently resulting in the Santa Ana River Basin Section (SARBS) agreeing to host the materials and place them on a FTP or website. The materials should be available soon. 0 v r COSTA MESA SANITARY DISTRICT MINUTES OF BOARD OF DIRECTORS SEWER SYSTEM COMMITTEE MEETING MARCH 11, 2009 PAGE 3 OCHCA INSPECTIONS - EEC 4 -2 -09 Mr. Fauth described the quarterly report received from the Orange County Health Care Agency (OCHCA) identifying the total number of food service establishments (FSEs) inspected. The charge per inspection is approximately $20.00 per establishment. TRANSFER OF SEWER LINES FROM OCSD TO CMSD Staff observed the installation of a section of UV quick seal liner, a form of cured in place pipe (CIPP) at IKEA. The application is only for sectional repairs, four feet maximum, as opposed to lining the entire pipe and is considerably more expensive, $600.00 to $700.00 per linear foot to install. OCSD was looking at the process as a possibility for repairing of some lines to be transferred to the District. Joe Limon brought to the District's attention a sink hole, two feet plus deep, located very near the CMSD main line easement at South Coast Drive and Susan Street. The sinkhole is around 30 feet from a storm drain line. CCTV of the sewer line did not identify any leaks in the line. Staff provided photographs of the sewer line and storm drain locations. OCSD Staff has to go back to the Board for approval of the transferred lines if the total cost of repairs is over $100,000.00. Director Ooten reported OCSD Staff has the estimate and should release the information in the next few days. DISTRICT YARD - CONTRACTOR SELECTION PROCESS /SCHEDULE Howard S. Wright, a potential CMSD Yard contractor, is to provide additional information on costs to maintain a firm gold LEED certification vs. costs to obtain a platinum LEED certification. The update was estimated to be complete within three weeks of the meeting date March 30, 2009 and- should be available soon. CANYON LIFT STATION PUMP REPAIR One of Canyon pump station's (PS) pumps was repaired and installed, but it ran for only 30 to 45 minutes and failed. The Flygt representative observed the removal of the pump. It appeared the pump was not assembled properly resulting in a compromised shaft. Staff is waiting for a response from Flygt. Staff modified an old similar pump from the Adams PS to ensure two pumps are up and running at the Canyon PS. The pump at Harbor pump station shorted out. When the pump was pulled it was discovered the lower seals had given out and the pump was not repairable. Staff rented a pump from Peninsula Pump so the station has two working pumps. Two new pumps were ordered, but it will be eight to ten weeks before they arrive. Mr. Fauth will contact Peninsula and offer the two damaged pumps in exchange for the use of the rental pump. COSTA MESA SANITARY DISTRICT MINUTES OF BOARD OF DIRECTORS SEWER SYSTEM COMMITTEE MEETING MARCH 11, 2009 PAGE 4 PROJECT #129 BRISTOL STREET SEWER; UPDATE ON DESIGN PHASE Mr. Hamers reported the project is moving along. The intent is not to put a pump station at the Bristol Street location but to replace the pipe to increase the line volume transportation capacity. The Irvine Pump Station was sized for the economic growth of the Bristol area. NO CHANGE PROJECT #164 MISCELLANEOUS SEWER WORK Mr. Dulake reported sensors and components have been installed in the last two stations. The crew implemented the maintenance schedule of turning pump station valves at regular intervals. NO CHANGE #168 IRVINE PUMPING STATION RELOCATION - UPDATE ON CONSTRUCTION & DAMAGE TO ADJOINING PROPERTY Project is complete. The party's attorneys are addressing the parking lot damage • resolution. NO CHANGE PROJECT #170 PREPARE EMERGENCY RESPONSE PLANS for PUMPING STATIONS Joe Sinicori and Paul Guzman are working on emergency response plans for all 20 pump stations. The project will take at least another 6 months to complete. NO CHANGE PROJECT #171 IRVINE PUMP STATION FORCE MAIN REHABILITATION Mr. Guzman reported the design and timing are being reviewed for replacement of an additional 2000 ft section all the way to the Elden pump station, with 450 ft currently completed. NO CHANGE PROJECT #175 OCSD GRANT - TELEVISING CMSD SEWER LINES Mr. Hamers reported televising is complete. PROJECT #183 - SYSTEM WIDE SEWER REPAIR - FAIR AT HARBOR Mr. Guzman reported 330 ft of main line from manhole to manhole is repaired with chain • flinging and relining, including 270 feet of VCP and 63 feet of DIP. The project is complete. NO CHANGE v r. COSTA MESA SANITARY DISTRICT MINUTES OF BOARD OF DIRECTORS SEWER SYSTEM COMMITTEE MEETING MARCH 11, 2009 PAGE 5 • PROJECT #186 - SEWER LATERAL ASSISTANCE PROGRAM Staff provided updated spreadsheets. Mr. Hamers reported staff has viewed over 300 videos. PROJECT #187 - DISTRICT YARD UPDATE - LEED GOLD STANDARD The District is currently at 52 credits with 3 additional pending credits (minimum 52 credits earn a platinum rating) The CMSD Yard is definitely in the gold credit rating as a minimum. Mr. Fauth reported the District is currently renting the vacant lot to a Mesa Consolidated Water District (MCWD) contractor as a staging ground to store equipment while working on a MCWD project for the period February 3, 2009 through March 31, 2009 at the rate of $20 /day. NO CHANGE NEXT MEETING Staff discussed a change in meeting dates to allow time to assemble packet documents and mail them to the Directors for review before the meeting. The next meeting is now scheduled for May 19, 2009 at 10:30 am. PUBLIC COMMENTS There were no public comments. ADJOURNMENT Director Monahan adjourned the meeting at 11:36 a.m. SECRETARY • PRESIDENT • COSTA MESA SANITARY DISTRICT MINUTES OF BOARD OF DIRECTORS REGULAR MEETING APRIL 27, 2009 CALL TO ORDER The Board of Directors of the Costa Mesa Sanitary District met in regular session on April 27, 2009, at 11:45 a.m. at 628 W. 19th Street, Costa Mesa. PLEDGE OF ALLEGIANCE INVOCATION ROLL CALL DIRECTORS PRESENT: President Schafer called the meeting to order at 11:45 a.m. Vice President Ooten led the Pledge of Allegiance. Mr. Fauth gave the invocation. Art Perry, Arlene Schafer, Bob Ooten James Ferryman, Gary Monahan DIRECTORS ABSENT None. STAFF PRESENT: Robin B. Hamers, Manager /District Engineer; Alan Burns, Legal Counsel; Tom Fauth, Assistant Manager; Joan Revak, Board Secretary/Program Manager /Clerk of the District; Marc Davis, Treasurer; Teresa Gonzalez, Accountant; Sherry Kallab, Management Analyst; Denise Gilbert, Public Outreach Coordinator; Debbie Bjornson, Permit Processing Specialist CONSENT CALENDAR Vice President Ooten motioned to approve the Consent Calendar. Director Ferryman seconded. Motion carried 5 -0. MINUTES OF THE COSTA MESA SANITARY DISTRICT APRIL 27, 2009 PAGE 2 REPORTS MINUTE APPROVAL Minutes of City /Districts The Minutes of the City /Districts Liaison Meeting of Liaison Meeting — January January 9, 2009, were approved as distributed. 9, 2009 Minutes of Sewer System The Minutes of the Sewer System Committee Committee Meeting -- Meeting of March 11, 2009, were approved as March 11, 2009 distributed. Minutes of Recycling The Minutes of the Recycling Committee Meeting Committee Meeting — of March 23, 2009, were approved as distributed. March 23, 2009 Minutes of Regular The Minutes of the Recycling Committee Meeting Meeting — March 20, 2009 of March 20, 2009, were approved as distributed. Minutes of Special The Minutes of the Regular Meeting of April 3, Meeting -- April 2009, were approved as distributed. 3, 2009 MANAGER'S REPORTS REFUNDS There were no refunds for the month of April 2009. Occupancy Report and The Trash Occupancy Count documented an Payment of $196,648.83 increase of 5 units for the occupancy report for to Costa Mesa Disposal — solid waste collection as of April 1, 2009. April 2009 Therefore, the total for April is 21,479. Board directed Staff to prepare a warrant for $196,648.83 for April 2009 collection based on occupancy report. Said payment in the amount of $196,648.83 to Costa Mesa Disposal to be ratified on the May 2009 warrant register. r� • i V • F-.� is MINUTES OF THE COSTA MESA SANITARY DISTRICT APRIL 27, 2009 PAGE 3 Monthly Spill Report to The Monthly Spill Report to the State Water State Water Resources Resources Control Board (SWRCB) for April 2009 Control Board was accepted as submitted. Waste Diversion Report The Waste Diversion Report dated April 2009 was accepted as submitted. Contract Payment of The contract payment of $169,772.98 to CR $169,772.98 to CR Transfer for recycling services and disposal for the Transfer — March 2009 month of March was ratified as submitted. Contract Payment of $8,830.40 to CR Transfer — Santa Ana Heights/ Newport Beach — March 2009 Ordinance Enforcement Officer's Report ENGINEER'S REPORTS The contract payment of $8,830.40 to CR Transfer for recycling services and disposal for Santa Ana Heights /Newport Beach for the month of March was ratified as submitted. The Ordinance Enforcement Officer's Report dated April 14, 2009 was accepted as submitted. Project Status Report The Project Status Report dated April 2009 was accepted as submitted. TREASURER'S REPORTS Financial Report as of The Financial Report as of March 31, 2009 was March 31, 2009 accepted as submitted. Treasurer's Report as of The Treasurer's Report as of March 31, 2009 was March 31, 2009 accepted as submitted. Warrant 2009 -10 for Warrant Resolution #CMSD 2009 -10 was March 2009 in the amount approved, authorizing the President and Secretary of $525,326.76 to sign the warrant ratifying the payment of certain claims and demands, and specifying the funds out of which the same were paid in the amount of $525,326.76. MINUTES OF THE COSTA MESA SANITARY DISTRICT APRIL 27, 2009 PAGE 4 Directors Expenses for the Director Compensation and Expense Month of March 2009 Reimbursements for the Month of March 2009 were approved and ratified as follows: President Schafer: $1,326.00 + $30.00 Vice President Oaten: $1,326.00 Director Perry: $884.00 Director Ferryman: $1,326.00 + $16.50 Director Monahan: $1,105.00 END OF CONSENT CALENDAR WRITTEN COMMUNICATION There were no written communications. PUBLIC COMMENTS There were no public comments made. • MANAGER'S REPORTS DISTRICT YARD —174 W. WILSON STREET - CMSD #187 ESTIMATE OF OVERALL CONSTRUCTION PHASE COSTS Ms. Kallab reported the estimate is a work in progress and will keep the Board apprised of the updated estimate. SELECTION OF CONTRACTOR Mr. Harriers reported the contractor and /or design team are still fine - tuning the costs which will affect the final number; therefore, the contract is not ready to be awarded. CONSULTANT CONSTRUCTION PHASE PROPOSALS Vice President Ooten and Director Ferryman attended the sub - committee meeting with the design team regarding achieving the Gold standard as opposed to the Platinum standard. Mr. Hamers reported the sub - committee is still investigating the cost savings of the Gold and Platinum standards. Once the final numbers are reached, Staff will • report with a recommendation to award including the construction phase proposals. • MINUTES OF THE COSTA MESA SANITARY DISTRICT APRIL 27, 2009 PAGE 5 STRATEGIC PLANNING WORKSHOP FOR 2009 -2010 Mr. Harriers reported the Strategic Planning Workshop for 2009 -2010 is postponed and requested consideration of a future date. President Schafer recommended a new date be determined at the May 2009 Board of Directors' Regular Board meeting. ORDINANCE ENFORCEMENT OFFICER TRANSITION Mr. Fauth reported the advertisement for the Ordinance Enforcement Officer position resulted in more than 80 applicants which will be screened to approximately five for interviews. Mr. Fauth will provide the Board members a copy of the advertisement including the job description, qualifications and pay range. At this time, the position will be offered on a part-time basis with the option to become full -time at a later date. GRANT RESEARCH Ms. Kallab reported CMSD will not be able to receive grant funds due to the District not meeting, the criteria stated by SW RCB. The District Yard project is on the intended use plan list. The State Water Resource Board recommended the District consider the zero • interest loan option, and Ms. Kallab is following up with a credit review and will update the Board next month. SEWER SYSTEM COMMITTEE REPORT ON MEETING HELD ON APRIL 21, 2009 Director Monahan reported the Sewer System Committee met on March 11, 2009 and discussed several items including an update on the Canyon and Harbor Pumping Station and their repairs, the final National Clay Pipe Institute Report on calcium buildup in sewer pipes, CMSD projects, and viewed a video on Infiltration and Inflow. TRANSFER OF SEWERS FROM OCSD TO CMSD Director Ooten reported OCSD engineers are estimating the costs of repairs to be done on lines to be transferred. PROJECT #186 SEWER LATERAL ASSISTANCE PROGRAM Mr. Fauth reported on the updated number of applicants completed and in process, as well as the dollars expended by fiscal year. • MINUTES OF THE COSTA MESA SANITARY DISTRICT APRIL 27, 2009 PAGE 6 • SDLF ACCREDITATION Mr. Hamers attended and completed the Governance training on April 24, 2009. Ms. Revak reported President Schafer and Director Ferryman will need to take the governance class due to the time limit of five years being expired on September 27, 2009. Mr. Hamers requested Ms. Revak to investigate the issue of whether the directors need to continue with the governance classes every four years, G.M. training and the continuing education requirements to maintain SDLF accreditation. Ms. Revak will report her findings. COUNTY OF ORANGE WASTE DISPOSAL AGREEMENT Mr. Hamers gave a brief synopsis of the County of Orange Waste Disposal Agreement whereby the amount would be raised from $22 to $29.95 per ton for the next ten years. The Board will consider the Agreement upon further study with legal counsel and discussions with County of Orange. The new contract will commence July 1, 2010, but approval and execution is required by July 23rd, 2009. President Schafer suggested the issue be placed on May's Board of Directors' meeting agenda. RECYCLING COMMITTEE — MONDAY, APRIL 20, 2009 — 11:45 A.M., CMSD • BOARDROOM, 628 W. 19T" STREET, COSTA MESA (VICE PRESIDENT OOTEN AND DIRECTOR MONAHAN) RECYCLING COMMITTEE GOALS FOR 2009-2010 Vice President Ooten reported the Recycling Committee met on April 20th where Staff made several presentations that were in compliance in accomplishing the Recycling Committee Goals for 2009 -2010. ORANGE COUNTY WASTE & RECYCLING SUB - REGIONAL MEETINGS AND GRANT PROGRAM MAY 2, 2009 COMMUNITY GARDENS COMPOSTING PRESENTATION DEL MAR COMMUNITY GARDEN Vice President Ooten reported Staff discussed the next grant program with the recycling funds to be held on May 2, 2009 at the Del Mar Community Garden. Mr. Fauth prepared the application and is working on the quarterly reports for the present grant. • MINUTES OF THE COSTA MESA SANITARY DISTRICT APRIL 27, 2009 PAGE 7 r] CR &R REPORT ON OTHER AGENCIES RECYCLING PROGRAMS Vice President Ooten reported Ms. Trisha Throop, Community Relations Recycling Coordinator for CR &R, Incorporated attended the Recycling Committee meeting and plans to attend the CMSD Recycling Committee meetings on a regular basis. Ms. Throop will brief Staff on programs that CR &R is doing in the recycling effort. PRESENTATIONS TWO PLASTICS PRESENTATIONS TO PAULARINO ELEMENTARY, K -5, HELD ON MARCH 26, 2009 Mr. Fauth, Denise Gilbert, Janel Jackson, Debbie Bjornson and Sherry Kallab presented two plastic presentations on March 26, 2009 at Paularino Elementary School. Students grades K -5 watched the "Working for You" video presented by CMSD Staff members. WASTE -FREE LUNCH DAY AT CHRIST LUTHERAN SCHOOL - APRIL 1 AND APRIL 22, 2009 On April 1, 2009 CMSD Staff members gave a "Waste -Free Lunch Day" presentation to promote the value of reducing the amount of food & packaging waste placed in the trash. The District collected 50 pounds of trash. Staff will return on April 22, 2009 (Earth Day) to continue the "Waste -Free Lunch Day." A final presentation will be held showing the students how they have reduced the 50 pounds to a smaller amount headed to the landfill. TEWINKLE SCHOOL PLASTICS RECYCLING CHECK FOR $300 Vice President Ooten requested authorization of payment of $300 to TeWinkle School for their participation in Plastics Recycling. Director Monahan motioned for authorization of payment to TeWinkle School. Director Perry seconded. Motion carried 5 -0. "EVERYTHING GREEN" PUBLICATION IN DAILY PILOT Vice President Ooten reported on the "Everything Green" Publication in Daily Pilot. Ms. Kallab wrote a summary of CMSD's green building processes and what made it a green building, and there was a second featured article on composting. • MINUTES OF THE COSTA MESA SANITARY DISTRICT APRIL 27, 2009 PAGE 8 COSTA MESA COMMUNITY RUN — APRIL 17-18,2009 Vice President Ooten reported Staff participated in the Costa Mesa Community Run held on April 17 -18, 2009 distributing information about the Costa Mesa Sanitary District and its many programs. REPORT ON OTHER CMSD RECYCLING PROGRAMS There were no other reports on Other CMSD Recycling Programs NON- AGENDA ITEM Mr. Fauth requested the Board address a non - agenda item that came to Staff's attention after the agenda was posted. Mr. Burns recommended the Board address a non - agenda item. Director Monahan motioned to consider the non - agenda item and findings required to consider a non - agenda item. Vice President Ooten seconded. Motion carried 5 -0. Mr. Fauth presented findings regarding the Regional Recycling and Waste Diversion Grant Program FY 2008 -09 Cycle Application. Mr. Fauth presented Resolution No. 2009 -763 -- A RESOLUTION OF THE BOARD OF DIRECTORS OF THE COSTA MESA SANITARY DISTRICT ESTABLISHING A REGIONAL RECYCLING AND WASTE REDUCTION GRANT PROGRAM. Director Ferryman motioned to adopt Resolution No. 2009 -763. Director Perry seconded. Motion carried 5 -0. ENGINEER'S REPORTS WASTE DISCHARGE REQUIREMENTS (WDR) Mr. Hamers reported a seminar is scheduled for May 2009 on pumping stations. Mr. Hamers will be updating the Waste Discharge Requirement Sewer System Management Plan starting June 1st. Mr. Hamers reported WDR is working hard on the issue of calcium which has affected many agency sewers. Mr. Fauth and Mr. Dulake will be attending the CWEA presentation of the report on calcium. • 0 MINUTES OF THE COSTA MESA SANITARY DISTRICT APRIL 27, 2009 PAGE 9 PROJECT #183 -3 TRC PROPOSAL TO PERFORM SCADA SYSTEM MAINTENANCE Mr. Hamers reported the proposal to update our SCADA System Maintenance has not been received. Mr. Fauth reported an e-mail was received from TRC late Friday. Mr. Hamers reported the Proposal will be brought before the Board after its review at the May Board of Directors meeting. TREASURER'S REPORTS REQUEST FOR ADDITIONAL MONTHLY FINANCIAL REPORT Mr. Davis reported Staff received a request from Director Ooten for an additional financial report related to the status of the District's various ongoing CIP projects. Vice President Ooten recommended the report be generated bi- annually and included in the budget update. PRELIMINARY BUDGET FOR FY- 2009/2010 Mr. Davis requested additional time to retool the Preliminary Budget for FY- 2009/2010 due in part to information still being received from CR &R, unforeseen delays. Mr. Davis is continuing to investigate varying increases in the sewer rates to determine what impact they would have on additional revenue. Mr. Hamers reported the Capital Improvement Program for 2009/2010 is identical to 2008/2009, insofar as number of projects and dollar value and recommended the Board review that fact in the budget meeting to be held on May 8, 2009. AGREEMENT WITH ATTORNEY STEVE FILARSKY FOR PERSONNEL SERVICES Mr. Burns presented the Agreement with Attorney Steve Filarsky for Personnel Services that was authorized in closed session. Vice President Ooten motioned for approval of the Agreement. Director Ferryman seconded. Motion carried 5 -0. MINUTES OF THE COSTA MESA SANITARY DISTRICT APRIL 27, 2009 PAGE 10 • ATTORNEY'S REPORT CLAIM BY BACK BAY CENTER, LTD. FOR PROPERTY AT 2651 -2675 IRVINE AVENUE (CMSD PROJECT #168 — IRVINE PUMP STATION RELOCATION) Mr. Burns reported litigation is in active mode and an attorney has been assigned to the case. Mr. Burns will continue to keep the Board apprised of any new information received regarding the case. Director Perry left the proceedings. MULTI -YEAR RATE INCREASE Mr. Burns reported on CMSD -- Yearly Trash and Sewer Rate Increases. Mr. Burns reported although the Orange County Sanitation District approved a fee escalation method that allows a yearly 10 -10.5% increase in sewer fees each year for the next five years, under a new law, the District may not impose a 10% yearly fee escalator. Mr. Burns reported that as a property- related fee subject to Proposition 218, sewer collection charges cannot exceed the cost of providing the service and cannot be increased without following certain procedural requirements. Mr. Burns expressed no opinion as to whether another agency's cost escalator is still lawful. NMUSD USE OF CMSD SEWER EASEMENT Mr. Hamers introduced members of the Newport Mesa Unified School District and their associates regarding a soil remediation project and the use of Costa Mesa Sanitary District's sewer easement located between two residential homes. The School District commented on their proposed construction method which involves underground horizontal drilling so as to not disturb the ground surface. Vice President Ooten requested verification of the two homeowners' knowledge of the intended remediation project and the use of the easement prior to the commencement of the project. Mr. Tim Marsh stated both homeowners have been notified of the project. The southerly homeowner had attended a public hearing on the matter and through a letter from his lawyer requested remuneration for the use of his property. There has been no response from the northerly homeowner. As an employee of the Newport Mesa School District, Director Perry will be able to participate, if he so chooses, due to Mr. Burns reporting that public salary is excluded from the conflict of interest law. Mr. Hamers requested the issue be considered at the May Board of Director's Regular meeting to be held on May 20, 2009 at 11:45 a.m. MINUTES OF THE COSTA MESA SANITARY DISTRICT APRIL 27, 2009 PAGE 11 • GIS COPYRIGHTED PRODUCT AVAILABLE AS A PUBLIC RECORD (COUNTY OF SANTA CLARA V. SUPERIOR COURT) Mr. Burns reported on GIS Copyrighted Product Available as a Public Record (County of Santa Clara v. Superior Court). Mr. Burns reported the court found that the county was required to produce the record for the direct costs of duplication. Mr. Burns recommended revisiting earlier attempts to obtain county assessor records for CMSD. Mr. Hamers directed Ms. Bjornson to contact Orange County Auditor - Controller requesting the latest roll. LOCAL MEETINGS (INCLUDES REPORTS BY ALL DIRECTORS REPRESENTATING CMSD) Mr. Burns provided a new guide for Board members reporting under Local Meetings. Mr. Burns reported, "In accordance with AB 1234 (Gov. Code Section 53232.5), a report is required to be given by a Director for any meeting for which expense reimbursement of any kind is provided. Note: For meetings for which the per diem compensation is sought, the Operations Code provides that such compensation is authorized for each day's service rendered as a Director at the request of the Board (not to exceed six days in one month), and certain meetings are specified as being eligible as set forth in District Operations Code Section 3.01.030. For meetings not so listed, the Board must approve the service for it to be eligible for the per day compensation." Mr. Burns reported the list was last adjusted in 2006 and included 14 different meetings. Mr. Hamers recommended reviewing the list of meetings to see if any other local meetings need to be added. Vice President Ooten suggested placing the issue on the agenda for discussion at next month's meeting. Mr. Shef left the proceedings. ORANGE COUNTY SANITATION DISTRICT (OCSD) (DIRECTOR FERRYMAN) Director Ferryman reported joining Santa Clara Valley Water and San Jose on a tour of the groundwater replenishment and attended the dedication ceremony of the Steve Anderson Lift Station last week. • MINUTES OF THE COSTA MESA SANITARY DISTRICT APRIL 27, 2009 PAGE 12 SANTA ANA RIVER FLOOD PROTECTION AGENCY (SARFPA) (DIRECTOR PERRY) Director Ferryman attended the SARFPA meeting held on March 26, 2009 and reported on the possibility of SARFPA receiving funds to continue ongoing construction. INDEPENDENT SPECIAL DISTRICTS OF ORANGE COUNTY (ISDOC) (PRESIDENT SCHAFER President Schafer attended an ISDOC executive board meeting held on April 7, 2009 and reported on discussions regarding Legislation Bills affecting Special Districts, CSDA's chapter roundtable, and proposed chapter affiliation agreement and chapter bylaws. President Schafer reported attending a short meeting held on April 21, 2009. President Schafer reported a quarterly meeting with O.C. Board of Supervisors and Board Chair is scheduled for April 30, 2009 and reported Pat Bates will be attending. Ms. Revak reported Director Perry will be attending the April 30, 2009 Quarterly ISDOC meeting. LOCAL AGENCY FORMATION COMMISSION (LAFCO) (PRESIDENT SCHAFER) President Schafer attended the April 4, 2009 LAFCO meeting and reported LAFCO's proposed budget was distributed for Fiscal Year 2009/2010. Discussions held at the meeting included the adoption of the proposed LAFCO operations budget, a report on Best Practices, boundary reports, CA LAFCO Annual Staff workshop, LAFCO "101," and the alternate public member seat opening. BEST PRACTICES SUMMIT HELD ON MARCH 27, 2009 Ms. Revak reported Director Perry submitted a report involving the LAFCO Best Practices Summit held on March 27, 2009; Vice President Ooten also attended the Summit. CALIFORNIA SPECIAL DISTRICTS ASSOCIATION (CSDA) (PRESIDENT SCHAFER) President Schafer attended the Finance Corporation meeting of CSDA on April 12, 2009, attended a Board meeting on April 13, 2009, and then attended a Legislation Committee meeting on April 20, 2009 in Sacramento. SPECIAL DISTRICTS LEGISLATIVE DAYS — MAY 5-6,2009, SACRAMENTO President Schafer reported she will be the Master of Ceremonies at the Special Districts Legislative Days to be held on May 5 -6, 2009 in Sacramento. 0 MINUTES OF THE COSTA MESA SANITARY DISTRICT APRIL 27, 2009 PAGE 13 OTHER MEETINGS QUALIFYING FOR REIMBURSEMENT UNDER CMSD ORDINANCE No. 55, OPERATIONS CODE SECTION 3.01.030 Vice President Ooten attended the City /Districts Liaison Committee meeting on April 10, 2009 and reported the main topic was to get the City and the Orange County Sanitation District together to discuss work that they've done and potential strategies for handling &I in the future. Vice President Ooten attended the WDR meeting and reported on a discussion about staying in compliance with the waste discharge requirements. Vice President. Ooten reported the recommendation of making an action item list of the various parts of the waste discharge being submitted. Director Monahan attended a special budget meeting and will provide details at next month's Board meeting after receiving the action minutes. CHAMBER OF COMMERCE President Schafer attended the April 1, 2009 legislation committee meeting and received reports from Federal, State, City of Costa Mesa and the CMSD and discussed business - related type of upcoming legislation. OCCOG President Schafer did not attend the meeting. WACO President Schafer attended the April 3, 2009 WACO meeting and gave reports on LAFCO & CSDA. President Schafer reported Bill Hasencamp, Program Manager for the Colorado River Resources, spoke about managing the Colorado River to provide additional supplies to Southern California and having the ability to partner with others on water and storing it. OLD BUSINESS PROCLAMATIONS FOR COSTA MESA CHAMBER OF COMMERCE 2009 HALL OF FAME AWARDS ON APRIL 23, 2009 President Schafer presented the Proclamations from the CMSD for the Costa Mesa Chamber of Commerce 2009 Hall of Fame Awards on April 23, 2009. MINUTES OF THE COSTA MESA SANITARY DISTRICT APRIL 27, 2009 PAGE 14 COMMUNITY SPIRIT AWARD FOR ALAN GREELEY OF THE GOLDEN TRUFFLE Director Monahan motioned to ratify the Community Spirit Award for Alan Greeley of the Golden Truffle. Vice President Ooten seconded. Motion carried 4 -0. CORPORATE LEADERSHIP AWARD FOR ROB LUCENTI AND STEVE PIZULA OF DELOITTE Director Monahan motioned to ratify the Corporate Leadership Award for Rob Lucenti and Steve Pizula of Deloitte. Vice President Ooten seconded. Motion carried 4 -0. INDIVIDUAL ACHIEVEMENT AWARD FOR STEVE MENSINGER, COSTA MESA POP WARNER YOUTH FOOTBALL AND CHEERLEADING Director Monahan motioned to ratify the Mensinger, Costa Mesa Pop Warner Youth Ooten seconded. Motion carried 4 -0. Individual Achievement Award for Steve Football and Cheerleading. Vice President President Schafer reported Costa Mesa Sanitary District was only verbally recognized for attending the Chamber of Commerce 2009 Hall of Fame Awards and not written in the program at the awards ceremony. Director Ferryman stated there is a separate investment fee required to be placed in the program. Director Ferryman recommended Student Awards will be held next month at the Chamber of Commerce and suggested the District's participation in the event. NEW BUSINESS SDRMA NOTICE OF NOMINATIONS FOR SDRMA BOARD OF DIRECTORS SEPTEMBER 2009 ELECTION President Schafer discussed the Notice of Nominations for SDRMA Board of Directors, September 2009 Election. ORAL COMMUNICATIONS AND DIRECTOR COMMENTS Vice President Ooten inquired as to a comment made at the Midway Sanitary District and CMSD' meeting regarding a legal opinion expressed that helped define for Staff giving opinions potentially of a vendor or contractor. • • MINUTES OF THE COSTA MESA SANITARY DISTRICT APRIL 27, 2009 PAGE 15 Mr. Hamers requested the minutes of the meeting to look into the matter. Mr. Burns requested a copy of the legal opinion. ADJOURNMENT President Schafer adjourned the Regular Meeting at 2:05 p.m. SECRETARY r • PRESIDENT t I COSTA MESA SANITARY DISTRICT MINUTES OF SPECIAL MEETING MAY 19 2009 The Costa Mesa Sanitary District held a Special Meeting at 11:45 a.m. on Friday, May 8, 2009 at 628 W. 19th Street, Costa Mesa. Directors Present: Art Perry, Arlene Schafer, Bob Ooten, Gary Monahan, James Ferryman Staff Present: Robin B. Hamers, Manager /District Engineer; Tom Fauth, Assistant Manager; Joan Revak, Board Secretary/Program Manager /Clerk of the District; Marc Davis, Treasurer /Director of Finance; Teresa Gonzalez, Accountant President Schafer called the meeting to order at 11 :45 a.m. and turned the meetin g over to Mr. Davis. I. Proposed CMSD Fiscal Year 2009 -2010 Budget Mr. Davis gave a presentation on the Preliminary Fiscal Year 2009 -2010 budget. The preliminary budget includes an increase in the liquid waste annual charge in order to fund necessary capital replacements and a contribution for the construction of the District yard. No increase is required to the existing solid waste annual charge. Mr. Davis provided highlights of the preliminary budget for fiscal year 2009 -10 and the projected actual revenues and expenses for fiscal year 2008 -09. Revenues: • Increase sewer rates 5.00% • Continue to not budget for general property taxes • Reduction in average return on investments • Elimination of insurance reimbursement. Expenses: ■ Replacement of Ordinance Enforcement Officer ■ No election ■ Reduction in contracted services ■ Elimination of contribution to operating reserve ■ Contribution to the District yard Minutes of Special Meeting Page 2 May 8, 2009 Budget Overview Solid Waste Fund: Property Taxes • No estimated revenue for property taxes has been included in the preliminary budget, due to the uncertainty surrounding the District's continued receipt of general property tax given the uncertainty surrounding the State's financial condition, as well as the District's past practice of not budgeting this revenue source. Investment Earnings Investment earnings are expected to decrease by $15,000 or 25.00% as compared to the prior year. This decrease is attributable to lower short-term interest rates. Interest is estimated at an average of 2.00% for the year. Salaries & Benefits Salaries and benefits are anticipated to decrease by $6,400, or 3.28% as compared to prior year projections. This decrease is primarily attributable to the planned filling of the Ordinance Enforcement Officer (OEO) position at a salary level less than currently being paid. Operations & Maintenance Operations and maintenance costs are anticipated to increase by $124,710, or 2.65 %, as compared to the prior year projections. This increase is primarily attributable to an increase in the contingency as compared to the contingency actually used in fiscal year 2008 -09. For the prior fiscal year, the contingency was budgeted at $125,000 and only $6,650 has been accessed through March 31, 2009. The preliminary budget for fiscal year 2009 -10 keeps the contingency flat at $125,000. Program Programs are budgeted to increase by $43,000, or 135.65 %, over the prior year projections. This increase over projections is actually a small decrease as compared to the prior year's amended budget of $77,700. The preliminary budget provides for an increase of $4,000 in the budget for the Sharp's program due to an anticipated increase in the number of pharmacies participating in the program. The preliminary budget decreases the appropriation for the Household Hazardous Waste program by $7,000 in order to reflect a budget in line with prior years' expenses. K 0 Minutes of Special Meeting Page 3 May 8, 2009 Liquid Waste Fund: Annual Charge The annual charge required to fund the preliminary budget of the Liquid Waste Fund needs to increase 5.00% for fiscal year 2009 -10. The increase in the annual sewer charge will be considered at a separate public hearing. Salaries & Benefits Salaries and benefits are anticipated to decrease by $94,100, or 8.05 %, as compared to the prior year's projected annual expenses. The decrease is primarily attributable to the planned filling of the OEO position at a salary level less than currently being paid. Additionally, in fiscal year 2008 -09, the Maintenance Supervisor position received a retroactive salary increase that was originally budgeted as part of the 2007 -08 fiscal year. Operations & Maintenance Operations and maintenance costs are anticipated to increase by $85,605, or 5.10 %, over the prior year's projected actual expenses. The significant components of this increase are: ■ Increase of $100,000 for the annual contribution to the sinking fund. This contribution was budgeted as CIP in fiscal year 2008 -09. As the nature of the expense does not meet the definition of CIP, Staff has reclassified the budget for the annual contribution to operations and maintenance. ■ Increase of $188,000 in contingency. This amount is set aside for use during the fiscal year should any unforeseen expenses occur which were not included as part of the adopted budget. During the 2008 -09 fiscal year, additional appropriations in the amount of $140,000 were required through March 31, 2009. ■ Increase of $125,000 for the FOG contract and televising sewer lines. These items have previously been budgeted as part of CIP, but do not meet the definition of an improvement project. Therefore, Staff reclassified these costs to operations and maintenance cost. ■ Decrease in election costs of $38,000 as an election will not be held in fiscal year 2009 -10. ■ Decrease in contracted sewer line maintenance in the amount of $308,000 due to the finalization of all lines being cleaned and televised. Future contracted sewer line maintenance will consist solely of production cleaning and the District's maintenance crew will handle hot spots. 3 B Minutes of Special Meeting Page 4 May 8, 2009 Mr. Davis g ave a summary of capital improvement projects with a total of $2,115,000 for fiscal year 2009 -10. Discussion was held on operations and maintenance and Staff was directed to allocate a total of $80,000 to Plan Check & Inspection and $40,000 for Engineering and Inspection for the Sewer Lateral Assistance Program. Mr. Davis will make the necessary changes to the FY 2009 -2010 Budget to be presented to the Board for adoption at the May 20, 2009 regular Board of Directors' meeting. II. Confirm date of Thursday, July 30, 2009 at 6:00 p.m. for Sewer & Trash Public Hearing The date of Thursday, July 30, 2009 at 6:00 p.m. was confirmed for the Sewer and Trash Public Hearing. The meeting will be held in the CMSD conference room at 628 W. 19th Street, Costa Mesa. The postcard notification to the ratepayers will occur prior to June 15, 2009. IV. Public Comments No members of the public were present. ADJOURNMENT President Schafer adjourned the meeting at 1:34 p.m. Secretary 0 President • • O �1 COSTA MESA SAN, AYY F F « a yc�'PpORA'[�. Dl SqRICT • ... an Independent Specia(District Memorandum To: Board of Directors From: Debbie Bjornson Date: May 1, 2009 Subject: REFUND REQUEST FOR BOARD APPROVAL Attached is the refund request for your approval. The declaration and proof of service have been received. Debbie Bjornson Permit Processing Specialist Protecting our community's heafth by providing sotcd waste and sewer collection services costamesasanitarydistrict.o B TYPE: ❑ Connection Sewer ❑ Other COSTA MESA SANITARY DISTRICT REFUND REQUEST FORM x Trash ❑ Permit Fees Permit Number: Approved Amount $239.40 Assessor's Parcel Number: 139 - 203 -19 Parcel Address: 2944 Peppertree Ln. Owner's Name: David Miller Mailing Address: 2870 Chios Rd., Costa Mesa, CA 92626 Telephone Number: 714 - 335 -4710 Tax Year(s): 2008/2009 Number Units on Parcel: 1 Commercial Sq. Ft.: Industrial Sq. Ft.: Please state briefly the reason for request: New owner purchased property in March 2009. New owner switched over to bin service with private contractor in April 2009. Requesting refund for portion of trash service that was paid for on his tax bill from April - June 2009. Declaration Received: CK Request Investigated, Full Refund Recommended ❑ Permanent Exemption Recommended Additional Comments: Requested Amount of Refund: $239.40 $19.95 /mnth x 3 mnths = $59.85 $59.85 /unit x 4 units = $239.40 REFUND APPROVED By Board of Directors on: Computer Changes Made: 4 -1 -09 Back -up Material Received: YES ❑ Field Checked ❑ Request Investigated, Partial Refund Recommended Recommended Amount of Refund: $239.40 �(�' // Q Initials: Initials: Administrative Cost Applied: Amount: $ 239.40 • h p oo❑ oe o �� y � ret Y W �s O � it o��AA ORAI� ... an Inbepenbent Special District. Board of Directors Arlene Schafer Robert Oaten Gar;- Monahan Arthur PCrry James Ferrrnzarr Robin B. Hainers Alanogc:r Distru7 Engineer (949) 631 -17111 Thomas A. Fouth Assistoni Alonager John Revok i,,rrt! ,S' Cretary Prn,"n nt. Vallel er Clerk n,{the District R. 1linrns c o!'Wsel .'Waf -CLLP D. Davis ea.i�arerlUireclor cr(' Finance PhoPte (949) 04'5--8400 Fax Address 528 W. 191, Sneer Coss Mesa, CA 0 92027 -2716 �Q p Primer/ Oil Rec }"Cheri Paper May 1, 2009 Board of Directors Costa Mesa Sanitary District 628 W. 19a' Street Costa Mesa, CA 92627 -2716 SUBJECT: TRASH OCCUPANCY COUNT Dear Board of Directors: There has been no increase in the number of units for the occupancy report for solid waste collection as of May 1, 2009; therefore, the total occupancy count for May is 21,479. Staff recommends the following: 1. The Board of Directors accepts the occupancy count as presented using 21,479 as the correct number of units. 2. The Board of Directors directs staff to prepare a warrant to Costa Mesa Disposal for May collection based on this occupancy report so long as the contractor fulfills the obligations of the agreement. Said payment in the amount of $196,648.83 to be ratified on the June 2009 warrant list. Sincerely, Thomas A. Fauth Assistant Manager cc: Costa Mesa Disposal Debbie Bjornson Permit Processing Specialist Protecting our communitVs beahb by provibing solib waste anb server collection services. +f 1 WDR Rued Spill Data OCCURRENCE SORT SUMMARY 02/2009 12130/2008 Sanitary Sewer Overflow Occurrence Report Summary, CY2008 SSO EVENT ID _ Private District Est Total Spill Completely Event Line Line # Gallons Contained ? Uncontained Est # Private Gallons Spilled Uncontained Est # Public Gallons Spilled Date into Storm drain into Storm drain 1/2/2008 PRIVATE Pump Station Failure,151 Kalmus Dr, Copper Tree Bus Park; 80025 2,000 N 1600 1/20/2008 Sea Bluff PS Air Bubbler Failure; 30 Sea Terrace Lane; 80575 113 N 113 1/28/2008 Roots Blocked Main Line, CCM Cleaned Site, 1939 Sanderlin Ctr; 81341 20 Y 2/7/2008 FOG Blocked Main Line Siphon on Paularino, 3012 -3036 Enterprise: 81171 55 N 5 2/26/2008 Debris & Roots Blocked Main Line, 2040 President Place; 81613 450 Y 3/18/2008 Grease blocked PRIVATE Lateral - Yardhouse - 1875A Newport Blvd 82152 2,100 N 1800 3/18/2008 Roots /Debris Blocked PRIVATE Lateral, 700 W 16th St 82153 37 N 37 4/3/2008 President PS -SCE Transformer, 2034 President PI, PS MH to Park 82546 360 Y 5/5/2008 PRIVATE Above Ground Clean Out Broken - AMTEK, 960 W 16th St 83276 20 N 20 7/25/2008 Roots Blocked PRIVATE Lateral - Uncapped CO - 674 Park Drive 85433 20 N 10 7/26/2008 Grease /Debris Blocked PRIVATE Lateral 3400 Ave of Arts-Heritage 85463 100 N 10 8/22/2008 PRIVATE Pump Station Failure , 151 Kalmus Dr, Copper Tree Bus Park; Repeat; 86141 85 Y 9/4/2008 Roots /Debris - PRIVATE SSO - Uncapped CO - 1010 Valencia St 86477 1,050 N 52 10/24/2008 FOG & Rock Debris in Private Lateral - The Camp 2937 Bristol St 87699 1,275 N 75 12/23/2008 FOG Blocked Main Line Drop Manhole, 2752 San Juan Lane; 89101 30 Y 12/26/2008 FOG Blocked Lateral Line - May Gardens - 1400 Bristol St; Repeat; 89158 690 Y 12/30/2008 Unknown Debris Blocked Main Line - 1895 Swan Circle 89253 10 Y KEY: GREASE 6 4 2 ROOTS 5 3 2 PUMP STN 2 2 OTHER 4 3 1 TOTALS 17 10 1 7 Total # Gallons 8,4151 4,693 1 3,604 118 Percentages 100.00 °6 1 55.77-o 42.83% 1.40 °a 4/21/2009 Date Sanitary Sewer Overflow Occurrence Report Summary, CY2009 SSO EVENT ID Private District Est Total Spill Completely Event Line Line # Gallons Contained ? Uncontained Est # Private Gallons Spilled Uncontained Est # Public Gallons Spilled into Storm drain into Storm drain 1/11/2009 Irvine PS Failure /SW - SCADAIarm Did Not Call -2149 Anniversary Lane; 90244 100 N 100 1/16/2009 FOG Debris Blocked Main- Increased Hots of -1 /mo; Bristol St & 55 Freeway: 90383 86 N 86 1/26/2009 FOG Blocked Main Line near 2831 Bristol St; Italian Restaurant Upstream; 90785 10 Y 1/29/2009 Irvine PS Failure /SW - SCADAIann Did Not Call - 2149 Anniversary Lane; 90922 50 Y 1/30/2009 PRIVATE Septic Tank Failed -Moon River Massage Parlor -2138 Newport Blvd; 90919 20 Y 3/31/2009 PRIVATE CO - Chicken Koop Restaurant - Sal: 9/645 -6086 - 432 Hamilton St; 92681 90 Y 4/21/2009 FOG blocked PRIVATE Lateral - Clean Out - FSE Strip Mall - 570 W Wilson St; 93618 10 Y 4/21/2009 Diaper & Debris blocked PRIVATE lateral - 327 West Wilson St; 93619 510 N 510 KEY: GREASE 3 1 2 ROOTS 1 1 PUMP STN 2 2 OTHER 2 2 TOTALS 81 4 1 4 Total # Gallons 8761 180 5101 186 Percentages 100.00% 1 20,55% 1 58.22% 1 21.23% X:\CMSD Documents \Priorities \Priorities- Occurrences 4 -21 -09 CMSD Staff: 949- 645 -8400 1 of 1 • • CR Transfer To: Joan Revak From: CR Transfer Inc. Jurisdiction: Costa Mesa Sanitary District (9) MonthNear: Apr -09 Recycling Report " Note: This material includes food / small particulate and inert material. County & Newport Bch TOTAL Total Tonnage Rec cle Tons Commodity Percentage Recycled 103.32 1710.87 Landfill Tonnage Newspaper 7.88% 251.27 Cardboard 6.42% 204.62 Mixed Paper 5.13% 163.47 Glass 2.80% 89.27 PET 0.59% 18.74 HDPE 0.45% 14.33 Aluminum Cans 0.33% 10.65 Non - Ferrous Metal 0.44% 13.96 Tin /Metal 0.65% 20.57 Greenwaste 9.78% 311.88 Organic/ Fines '* 12.67% 404.09 Wood 1.41% 44.82 Concrete /Asphalt 1.88% 59.88 i5rywall 0.00% 0 Totals 50.41% 1607.55 " Note: This material includes food / small particulate and inert material. County & Newport Bch TOTAL Total Tonnage 3188.64 203.31 3391.95 Recycled Tonnage 1607.55 103.32 1710.87 Landfill Tonnage 1581.09 99.99 1681.08 CR Transfer To: Joan Revak From: CR Transfer Inc. Jurisdiction: Costa Mesa Sanitary District Santa Ana Heights (11) Month/Year: Apr -09 Recycling Report ** Note: This material includes food / small particulate and inert material. Total Tonnage 203.31 Recycled Tonnage 103.32 Landfill Tonnage 99.99 • • 0 Recycle Tons Commodity Percentage Recycled Newspaper 10.19% 20.71 Cardboard 6.65% 13.53 Mixed Paper 7.63% 15.51 Glass 3.30% 6.7 PET 0.78% 1.58 HDPE 0.44% 0.9 Aluminum Cans 0.51% 1.03 Non - Ferrous Metal 0.27% 0.55 Tin /Metal 0.96% 1.96 Greenwaste 1.30% 2.64 Or anic / Fines 11.67% 23.72 Wood 5.17% 10.52 Concrete/Asphalt 1.95% 3.97 Drywall 0.00% 0 Totals 50.81% 103.32 ** Note: This material includes food / small particulate and inert material. Total Tonnage 203.31 Recycled Tonnage 103.32 Landfill Tonnage 99.99 • • 0 40 0 40 City 3.813.49 3.341.31 3.458.31 3.36518 2,920.85 3,258.46 3.103.26 2,626.28 3.25111 3.188,65 County 219.51 133.72 160.16 194.57 167.72 193.68 156.02 146.33 169.10 20331 Recycled Tonnage 1 1,710.87 17,185.81 City 1,922.56 1,684.51 1, 743.50 1.698, 57 1,472.52 1,642,75 1,56451 1, 324.02 1.63904 1,60T55 County 11156 67.95 81.39 98.85 85.24 98.44 79,25 74.35 85.93 103,32 Landfilled Tonnage 1,998.88 1,722.57 1,793.58 1,766.33 1,530.81 / 1' 12,087.63 City 1,89093 1.656.80 1,714.81 1,670.61 1,448.33 1,615.71 1,538.75 1,302.26 1.612.07 1,581.09 County 107.95 65.77 78.77 9512 82.48 95.24 76.77 7198 83.17 99.99 'A composite recycling percentage for City & County based on new characterization studies completed by CRT. Waste Diversion FY- 08/09/r 05/13/09 I 0 0 9 Total Tonnage 3,259.28 2,772.61 3.420.21 3,391.95 0- City 3,103.26 2,626.28 3.251.11 3,188.64 County 156.02 146.33 169.10 203.31 Recycled "- 1 City 1,564.51 1,324.02 1,639.04 1,607.55 County 79.25 74.35 85.93 103.32 Landfilled Tonnage 1,615.52 1,374.24 1,695.24 1,681 M City 1,538.75 1,302.26 1,612.07 1,581.09 County 76.77 71.98 83.17 99.99 'A composite recycling percentage for City & County based on new characterization studies completed by CRT. Waste Diversion 2009 /jr 05/13/09 I, V O I V E CM v R TRANSFER INC. P. O. BOX 125 STANTON, CA 90680 -0125 C.: 'J'A n TERMS: NET 10 DAYS 09, 7600137126 TO PAY BY CREDIT I CARD, PLEASE FILL IN INFORMATION ON BACK OF REMITTANCE INVOICE #: INVOICE DATE: 13712 5/01/09 BILL TO: COSTA MESA SANI DIST AREA 9 COSTA MESA SANI DIST AREA 9 P.O. BOX 1200 628 W 19TH ST COSTA MESA CA 92627 COSTA MESA CA 92627 09 CUSTOMER #2 PREVIOUS AMOUNT DUE PAYMENTS CURRENT CHARGES TOTAL DUE 170,844.01 169,772.98 Please detach here and return 166,510.79 CHECK # withj y.EaYment CR TRANSFER, INC. DATE— DESCRIPTION LOADS TONS RATE TOTAL 4/01/09 RESIDENTIAL WASTE 16 135.82 52.220 7,092.52 4/02/09 RESIDENTIAL WASTE 17 153.30 52.220 8,005.33 4/03/09 RESIDENTIAL WASTE 15 135.68 52.220 7,085.21 4/06/09 RESIDENTIAL WASTE 16 174.56 52.220 9,115.52 4/07/09 RESIDENTIAL WASTE R E C EIv D 15 133.71 52.220 6,982.34 4/08/09 RESIDENTIAL WASTE 16 148.67 52.220 7,763.55 4/09/09 RESIDENTIAL WASTE MAY A-7. 17 152.50' S2 220 7,963.55 013/09 10/09 RESIDENTIAL WASTE �r'zs�� CStAMEJAi�D,il8 = =r� 15 -135 05: 52 22,0 52 220 7,052.31 RESIDENTIAL WASTE 769.51 8, 851.81 4/14/09 RESIDENTIAL WASTE 19' 14.6.97 52.220 7,674.77 4/15/09 RESIDENTIAL WASTE 16 130.93 52.220 6,837.16 4/16/09 RESIRD NTIAL WASTE 16 149.13 52.220 7,787.57 4/17/09 RESIDENTRAL WASTE 13 126.13 52.220 6,586.51 4/20/09 RESI`ENTTALWASTE 18 166.82 52.220 8,711.34 4/21/09 ESFDENTIAL WASTE 18 143.38 52.220 7,487.30 4/22/09 RESIDENTIAL WASTiE 15 125.99 52.220 6,579.20 4/23/09 RESIDENTIAL WASTE 17 147.20 52.220 7,686.78 4/24/09 RESIDENTIAL WASTE 13 128.48 52.220 6,709.23 4/27/09 RESIDENTIAL WASTE 15 159.21 52.220 8,313.95 4/27/09 RESIDENTIAL WASTE. 15 159.2.1 52.22.0 8,31 3.95 4/27/09 159.2.1 52.220 8, 313 . 95) 4/28/09 RESIDENTIAL WASTE 17 13'5.76 52.220 7,089.39 4/29/09 RESIDENTIAL WASTE 15 1:39.26 52.220 7,272.16 4/30/09 RESIDENTIAL WASTE 15 150.58 52.220 7,863.29 I TOTALS1 367 3188.64 166 510.79 IF YOU HAVE ANY QUESTIONS REGARDING ANY PART OF THIS INVOICE, PLEASE CALL: C714) 826-9049 PREVIOUS AMOUNT DUE PAYMENTS CURRENT CHARGES TOTAL DUE INVOICE TOTAL 1 i 'i 03 r� / ��o..7 q 00,844.01 169 772.98 Z166,510.39 166510.79 CUSTOMER #: 0 9 - 9 2 INVOICE # 13 712 P.O. BOX 1200 OVERDUE AMOUNTS SUBJECT TO FINANCE CHARGE ® Primod m p ,"I'd Paper INvul t CR Lf, T ° ANCOAPIOM 09r 500137136 BILL TO: COSTA MESA SANI DIST -SA HGT 628 W 19TH ST COSTA MESA CA 92627 CR—TRANSFER, INC. P. O. BOX 125 STANTON, CA 90680 -0125 TERMS: NET 10 DAYS TO PAY BY CREDIT CARD, PLEASE FILL IN INFORMATION ON BACK OF REMITTANCE INVOICE #: INVOICE DATE: 13713 5/01/09 COSTA MESA SANI P.O. BOX 1200 COSTA MESA CA DIST -SA HGT 92627 CUSTOMER #: 09- 11 8 DREVIOUS AMOUNT DUE PAYMENTS CURRENT CHARGES TOTAL DUE 8,830.40 8,830.40 10,616.85 10,616.85 Please detach here and return withj ur�aYment — — — CHECK # . — ----- — — —-- m ---— — — — - --R TRANSFER, INC. DATE DESCRIPTION LOADS TONS RATE TOTAL 4/01/09 RESIDENTIAL WASTE 4 41.05 52.220 2,143.63 4/07/09 RESIDENTIAL WASTE 1 8.73 52.220 455.88 4/08/09 RESIDENTIAL WASTE 2 22.13 52.220 1,155.63 4/15/09 RESIDENTIAL WASTE 4 38.05 52.220 1,986.97 4/22/09 RESIDENTIAL WASTE 4 37.17 52.220 1,941.02 4/28/09 RESIDENTIAL WASTE 1 10.82 52.220 565.02 4/29/09 RESIDENTIAL WASTE 4 4,5.;3_6- 52.220 2,368.70 REC 1AVFD . MAI �OSIAMES SA�d�lAR1 GIS�R'i TOTALS 20 203.31 10 616.851 IF YOU HAVE ANY QUESTIONS REGARDING ANY PART OF THIS INVOICE, PLEASE [TALL: DREVIOUS AMOUNT DUE PAYMENTS CURRENT CHARGES TOTAL DUE INVOICE TOTAL 8,830.40 8,830.40 10 616.85 1 -11 CUSTOMER #: 0 9 - 11 8 INVOICE # 13 713 P.O. BOX 1200 �A OVERDUE AMOUNTS SUBJECT TO FINANCE CHARGE L� • TO: Costa Mesa Sanitary District Board of Directors FROM: Ron Shef, Ordinance Enforcement Officer DATE: May 12, 2009 SUBJECT: ORDINANCE ENFORCEMENT SUMMARY REPORT This report is for the monthly period of April 2009. District monitoring this month continued with the follow -up enforcement in the Mesa Verde area of those residents receiving courtesy notices last month plus those needing new or additional contact concerning container compliance. Other areas receiving increased ordinance enforcement was on the Westside in the Sea Breeze gated community and Wallace Avenue single - family home area. Some residents concerned about their own areas have called in trying to maintain a cleaner, neater community relative to keeping District containers out of view on other than collection days. Considering limited hours available for ordinance enforcement, call -ins from residents are a big help in pinpointing problem areas and provide additional direction for monitoring efficiency. During this month, other addresses called into staff with container concerns were all checked with results called in to staff. Additional addresses were checked for billing purposes due to variations occurring with unit numbers and multiply dwellings on single - family properties. C7 • ^^ �, 4VI SANiTA�Ry a PROJECT STATUS REPORT May 2009 Project 1112100 -101 West Side Pumping Station Abandonment Directors Ferryman and Ooten along with Manager /District Engineer Rob Hamers, Assistant Manager Tom Fauth and Inspector Paul Guzman met with OCSD General Manager Jim Ruth and executive engineering staff on March 29, 2007 to discuss OCSD's participation in the project. It was agreed that the two agencies would work together to determine an approximate project cost for a regional facility and then meet again to discuss the feasibility. The cost estimate has been prepared and is being considered by both agencies. The CMSD updated its costs of the local sewer lines and confirmed the ability to fund the projects. A letter was sent to OCSD requesting the regional facility become a formal OCSD project and the letter was favorably received. The project appears in OCSD's planning documents. Proiect 1112100 -129 Bristol Street Sewer The County of Orange plans on widening Irvine Avenue from Bristol Street to University Drive, which will cause relocation of the CMSD Irvine Pumping Station. The District can upgrade the station to a level able to serve the redevelopment of the area. The upgrade alleviates the need for the Bristol Street Pump Station and the project can be reduced to construction of a new gravity sewer only. These findings were submitted to the Orange County Development Agency (OCDA) and as requested the Sanitary District prepared a new three party agreement reflecting these findings. The agreement has been signed by the Sanitary District, the City of Newport Beach, and OCDA. The design phase is nearing completion. Project 1112100 -159 Televising Sewer Lines Areas are televised as needed, particularly for the fats, oils, and grease (FOG) program. Proiect 1112100 -168 Irvine Pumping Station Relocation Construction of the pumping station is 100% complete although the adjacent parking lot asphalt paving, wall, and slope were damaged by the contractor during construction. Once the repair is resolved, the project will be completed. Protecting our community's health by providing solid wash and sewer co1kction services. www.crosdcagmf Proiect 1112100 -170 Prepare Emergency Response Plans for Pumping Stations Now that the location of the District Yard has been resolved as well as the makeup of the CMSD field crews, the emergency response plans may be completed. Work is progressing. Proiect 1112100 -171 Irvine Pumping Station Force Main Rehabilitation -Phase I The Board of Directors awarded Phase I construction consisting of 450 linear feet at the June 2008 regular meeting. Construction is complete. Project 1112100 -175 OCSD Cooperative Projects Grant - Televising CMSD Sewer Lines The televising is complete and delivery of the final reports is expected. Project 1112100 -180 WDR Grease Control Program The project is continuing. Project 1112100 -182 Analysis of CCTV Results The project will begin when the final reports are delivered from the CCTV contractor. Project 1112100-183 System -Wide Sewer Repair The Board of Directors authorized the District Engineer to begin design of the second project under this program; the Bristol Street Sewer n/o Randolph, Project #183 -2. The sewer contains three sags and is a hot spot requiring increased maintenance by the CMSD field crews. Construction cannot begin until late 2009 when the City of Costa Mesa street cut moratorium is lifted. Project 1112100-186 Sewer Lateral Assistance Program The project is continuing into its second fiscal year and is very popular with the residents in the District. Project 1112100-187 New Corporate Yard at 174 W. Wilson Street The construction plans are approved and ready for permits. The contractor selection process has been tailored to finding an experienced contractor in LEED construction and was approved by the Board at the December 2008 regular meeting. The process is in progress. • Protecting our community's health b y provid* solid u and seer collection seances. www.crosdca.gov f Genial Ledger 40 Expenses vs. Budget COAX 9Y SA SAYITART (DISTRIC en Independent Specid District User: tgonzalez Printed: 05/06/2009 - 3:00 P Period 10, 2009 Account Number Description Budgeted Amount Period Amount YTD Amount YTD Var Encumbered Amt Available % Available 10 Solid Waste Fund 10- 100000 Solid Administration E01 Salary & Benefits 10- 1000004001 Regular Salaries 86,800.00 6,503.68 65,699.86 21,100.14 0.00 21,100.14 24.30 10- 100000 -4002 Part-Time Salaries 53,300.00 2,662.69 29,644.32 23,655.68 0.00 23,655.68 44.38 10- 100000 -4003 Board Salaries 7,200.00 596.70 4,663.10 2,536.90 0.00 2,536.90 35.23 10- 100000 -4005 Overtime 4,500.00 145.01 1,368.42 3,131.58 0.00 3,131.58 69.59 10- 1000004040 Compensated Absences 1,100.00 0.00 0.00 1,100.00 0.00 1,100.00 100.00 10- 1000004100 Cafeteria Plan 10,600.00 958.80 9,178.11 1,421.89 0.00 1,421.89 13.41 10- 1000004105 Medicare - Employer 2,500.00 155.45 1,590.89 909.11 0.00 909.11 36.36 10- 1000004110 FICA - Employer 750.00 36.99 289.07 460.93 0.00 460.93 61.45 10- 1000004115 PERS - Employer 19,700.00 1,241.00 12,915.56 6,784.44 0.00 6,784.44 34.43 10- 1000004120 PERS - Employee 10,200.00 641.61 6,666.32 3,533.68 0.00 3,533.68 34.64 10- 1000004125 Deferred Medical - RHS 850.00 65.03 657.13 192.87 0.00 192.87 22.69 10- 1000004130 Benefits Admin Costs 250.00 16.60 214.20 35.80 0.00 35.80 14.32 10- 1000004135 Unemployment 0.00 0.00 0.00 0.00 0.00 0.00 0.00 10- 1000004140 Workers' Compensation 2,000.00 0.00 2,004.35 (4.35) 0.00 (4.35) (0.21) Salary & Benefits 199,750.00 13,023.56 134,891.33 64,858.67 0.00 64,858.67 32.47 E03 Professional Services 10- 1000004200 Professional Services 9,250.00 484.00 2,180.53 7,069.47 0.00 7,069.47 76.42 10- 1000004205 District Manager 30,000.00 1,990.63 18,206.58 11,793.42 0.00 11,793.42 39.31 10- 100000 -4210 Legal Services 20,000.00 1,898.70 14,604.54 5,395.46 0.00 5,395.46 26.97 10- 1000004220 Fiscal Services 35,840.00 1,880.20 18,032.00 17,808.00 0.00 17,808.00 49.68 10- 1000004225 Medical/Employment Services 100.00 0.00 6.10 93.90 0.00 93.90 93.90 10- 1000004300 Contract Services 3,500.00 0.00 2,176.91 1,323.09 0.00 1,323.09 37.80 10- 100000 -4320 Container Collection Costs 20,000.00 0.00 9,943.55 10,056.45 0.00 10,056.45 50.28 Professional Services 118,690.00 6,253.53 65,150.21 53,539.79 0.00 53,539.79 45.10 E05 Recycling & Disposal 10- 1000004310 Trash Hauler 2,400,000.00 196,648.83 1,965,929.85 434,070.15 0.00 434,070.15 18.08 10- 100000 -4315 Recycling/Disposal 2,368,000.00 178,603.38 1,602,265.78 765,734.22 0.00 765,734.22 32.33 GL - Expenses vs Budget ( 05/06/2009 - 3:00 PM) Page 1 Account Number Description Budgeted Amount Period Amount YTD Amount YTD Var Encumbered Amt Available % Available E30 Utilities Recycling & Disposal 4,768,000.00 375,252.21 3,568,195.63 0.00 1,199,804.37 10- 1000004600 Telephone 1,199,804.37 25.16 E10 Other Contract Services 0.00 218.59 29.14 10- 1000004605 Cellular Service 650.00 36.25 374.20 10- 100000 -4305 County Collection Fee 15,500.00 128.48 15,538.14 (38.14) 0.00 (38.14) (0.24) 10- 100000 -4325 Election Costs 28,000.00 0.00 20,399.94 7,600.06 0.00 7,600.06 27.14 10- 100000 -4330 Building Maintenance 1,350.00 90.03 1,162.47 187.53 0.00 187.53 13.89 10- 100000 -4335 Equipment Maintenance 2,470.00 50.19 2,149.07 320.93 0.00 320.93 12.99 Other Contract Services 47320.00 268.70 39,249.62 8,070.38 0.00 8,070.38 17.05 E15 Materials & Supplies � Page 2 10- 100000 -4400 Office Supplies 1,500.00 142.45 1,101.66 398.34 0.00 398.34 26.55 10- 100000 -4405 MultiMed/Blueprint/Copies /Sub 1,000.00 4.28 674.00 326.00 0.00 326.00 32.60 10- 100000 -4410 Postage 7,900.00 4.26 149.95 7,750.05 0.00 7,750.05 98.10 10- 100000 -4420 Public Info /Ed/Community Prom 16,700.00 2,355.15 9,704.19 6,995.81 0.00 6,995.81 41.89 10- 100000 -4425 Small Tools /Equipment 500.00 0.00 38.20 461.80 0.00 461.80 92.36 10- 100000 -4430 Materials & Supplies 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Materials & Supplies 27,600.00 2,506.14 11,668.00 15,932.00 0.00 15,932.00 57.72 E20 Professional Development 10- 100000 -4500 Prof Membership /Dues 8,800.00 0.00 8,420.55 379.45 0.00 379.45 4.31 10- 1000004505 Staff Development 1,200.00 62.52 723.00 477.00 0.00 477.00 39.75 10-100000-4510 Travel /Meals /Lodging 1,700.00 159.55 1,271.34 428.66 0.00 428.66 25.21 10- 100000 -4520 Mileage Reimbursement 1,500.00 95.42 878.97 621.03 0.00 621.03 41.40 Professional Development 13,200.00 317.49 11,293.86 1,906.14 0.00 1,906.14 14.44 E25 Liability Insurance 10- 1000004550 Liability Insurance 6,500.00 0.00 6,035.69 464.31 0.00 464.31 7.14 Liability Insurance 6,500.00 0.00 6,035.69 464.31 0.00 464.31 7.14 E30 Utilities 10- 1000004600 Telephone 750.00 54.14 531.41 218.59 0.00 218.59 29.14 10- 1000004605 Cellular Service 650.00 36.25 374.20 275.80 0.00 275.80 42.43 10- 1000004610 Gas - Building 75.00 2.80 31.21 43.79 0.00 43.79 58.38 10- 100000 -4615 Water - Building 175.00 0.00 109.03 65.97 0.00 65.97 37.69 10- 100000 -4620 Electric - Building 900.00 50.20 482.98 417.02 0.00 417.02 46.33 Utilities 2,550.00 143.39 1,528.83 1,021.17 0.00 1,021.17 40.04 GL - Exp vs Budget (05/06/2009 - 3:00 PM) � � Page 2 Accouomber Description Budgeted Amount Perioalount YTD Amount YTD Var Encumbered Amt Avai *% Available E40 Fixed Assets 10- 100000 -4700 Depreciation 0.00 0.00 0.00 0.00 0.00 0.00 0.00 10- 1000004750 Gain/Loss Disposal of Asset 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Fixed Assets 0.00 0.00 0.00 0.00 0.00 0.00 0.00 E45 Debt Service 10- 100000 -4800 Principal Payment 0.00 0.00 0.00 0.00 0.00 0.00 0.00 10- 100000 -4850 Interest Payment 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Debt Service 0.00 0.00 0.00 0.00 0.00 0.00 0.00 E50 Other Financing Uses 10- 1000004900 Other Financing Uses 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Other Financing Uses 0.00 0.00 0.00 0.00 0.00 0.00 0.00 E55 Non Operating - Other 10- 1000004950 Non - Operating Expense 0.00 0.00 0.00 0.00 0.00 0.00 0.00 10- 1000004990 Contingency 118,350.00 0.00 0.00 118,350.00 0.00 118,350.00 100.00 Non Operating - Other 118,350.00 0.00 0.00 118,350.00 0.00 118,350.00 100.00 10- 100000 Totals: 5,301,960.00 397,765.02 3,838,013.17 1,463,946.83 0.00 1,463,946.83 27.61 10400001 Sharps Program E60 Special Programs 10- 100001 -4300 Sharps Program 20,000.00 1,635.99 11,025.11 8,974.89 0.00 8,974.89 44.87 10- 100001 -4430 Sharps Program - Material/Supp 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Special Programs 20,000.00 1,635.99 11,025.11 8,974.89 0.00 8,974.89 44.87 10- 100001 Totals: 20,000.00 1,635.99 11,025.11 8,974.89 0.00 8,974.89 44.87 10- 100002 Household Hazardous Waste E60 Special Programs 10- 100002 -4300 Household Hazardous Waste 32,000.00 1,906.76 9,518.55 22,481.45 0.00 22,481.45 70.25 GL - Expenses vs Budget ( 05/06/2009 - 3:00 PM ) Page 3 Account Number Description Budgeted Amount Period Amount YTD Amount YTD Var Encumbered Amt Available % Available Special Programs 32,000.00 1,906.76 9,518.55 22,481.45 0.00 22,481.45 70.25 10- 100002 Totals: 32,000.00 1,906.76 9,518.55 22,481.45 0.00 22,481.45 70.25 10- 100003 Telephone Book Recycling E60 Special Programs 10- 1000034420 Telephone Bk Recycling Progra 17,000.00 2,094.02 8,198.75 8,801.25 0.00 8,801.25 51.77 Special Programs 17,000.00 2,094.02 8,198.75 8,801.25 0.00 8,801.25 51.77 10- 100003 Totals: 17,000.00 2,094.02 8,198.75 8,801.25 0.00 8,801.25 51.77 10- 100004 Large Item Pick -up E60 Special Programs 10- 100004 -4310 Large Item Pick -up 5,000.00 0.00 0.00 5,000.00 0.00 5,000.00 100.00 10- 100004 -4420 Large Item Pick -up Promo 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Special Programs 5,000.00 0.00 0.00 5,000.00 0.00 5,000.00 100.00 10- 100004 Totals: 5,000.00 0.00 0.00 5,000.00 0.00 5,000.00 100.00 10- 100005 Used Tire Roundup E60 Special Programs 10- 1000054300 Used Tire Roundup 1,200.00 0.00 306.00 894.00 0.00 894.00 74.50 Special Programs 1.200.00 0.00 306.00 894.00 0.00 894.00 74.50 10- 100005 Totals: 1,200.00 0.00 306.00 894.00 0.00 894.00 74.50 10- 100006 Christmas Tree Recycling E60 Special Programs 10- 1000064310 Christmas Tree Recycling 0.00 0.00 0.00 0.00 0.00 0.00 0.00 GL - Exp vs Budget (05/06/2009 - 3:00 PM) � � Page 4 Accouromber Description Budgeted Amount Periodoount YTD Amount YTD Var Encumbered Amt d- Avail *% Available Special Programs 0.00 0.00 0.00 0.00 0.00 0.00 0.00 10- 100006 Totals: 0.00 0.00 0.00 0.00 0.00 0.00 0.00 10- 100007 Greeting Card Recycling Liquid Administration E60 Special Programs E01 Salary & Benefits 10- 100007 -4410 Greeting Card Recycling 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Special Programs 0.00 0.00 0.00 0.00 0.00 0.00 0.00 10- 100008 E60 10- 100008 -4420 10- 100007 Totals: Educational Tours Special Programs Educational Tours Special Programs 10- 100008 Totals 2,500.00 0.00 2,500.00 0.00 2,500.00 0.00 0.00 2,500.00 0.00 2,500.00 0.00 2,500.00 0.00 0.00 0.00 0.00 2,500.00 100.00 0.00 2,500.00 100.00 0.00 2,500.00 100.00 GL - Expenses vs Budget ( 05/06/2009 - 3:00 PM ) Page 5 10 Totals: 5,379,660.00 403,401.79 3,867,061.58 1,512,598.42 0.00 1,512,598.42 28.11 20 Liquid Waste Fund 20- 200000 Liquid Administration E01 Salary & Benefits 20- 2000004001 Regular Salaries 459,000.00 34,825.58 350,390.83 108,609.17 0.00 108,609.17 23.66 20- 2000004002 Part-Time Salaries 6,000.00 295.85 5,792.04 207.96 0.00 207.96 3.46 20- 2000004003 Board Salaries 64,500.00 5,370.30 41,967.90 22,532.10 0.00 22,532.10 34.93 20- 200000 -4005 Overtime 29,300.00 1,305.10 12,315.99 16,984.01 0.00 16,984.01 57.96 20- 200000 -4040 Compensated Absences 6,300.00 0.00 0.00 6,300.00 0.00 6,300.00 100.00 20- 200000 -4100 Cafeteria Plan 56,600.00 5,433.20 51,628.26 4,971.74 0.00 4,971.74 8.78 20- 200000 -4105 Medicare - Employer 9,500.00 652.55 6,420.92 3,079.08 0.00 3,079.08 32.41 20- 200000 -4110 FICA - Employer 6,500.00 332.96 2,602.06 3,897.94 0.00 3,897.94 59.96 20- 200000 -4115 PERS - Employer 62,000.00 5,391.41 54,741.22 7,258.78 0.00 7,258.78 11.70 20- 200000 -4120 PERS - Employee 32,100.00 2,458.54 24,893.70 7,206.30 0.00 7,206.30 22.45 20- 200000 -4125 Deferred Medical - RHS 4,300.00 348.26 3,504.19 795.81 0.00 795.81 18.50 GL - Expenses vs Budget ( 05/06/2009 - 3:00 PM ) Page 5 Account Number Description Budgeted Amount Period Amount YTD Amount YTD Var Encumbered Amt Available % Available 20- 200000 -4130 Benefits Admin Costs 3,000.00 149.32 1,927.99 1,072.01 0.00 1,072.01 35.73 20- 200000 -4135 Unemployment 0.00 0.00 0.00 0.00 0.00 0.00 0.00 20- 200000 -4140 Workers' Compensation 4,000.00 0.00 3,808.27 191.73 0.00 191.73 4.79 Salary & Benefits 743,100.00 56,563.07 559,993.37 183,106.63 0.00 183,106.63 24.64 E03 Professional Services 20- 200000 -4200 Professional Services 40,750.00 4,356.00 28,559.98 12,190.02 0.00 12,190.02 29.91 20- 200000 -4205 District Manager 59,200.00 3,696.87 33,812.17 25,387.83 0.00 25,387.83 42.88 20- 200000 -4210 Legal Services 72,000.00 5,178.40 54,740.06 17,259.94 0.00 17,259.94 23.97 20- 200000 -4215 Engineering/Architectual Sery 18,000.00 1,400.00 12,600.00 5,400.00 0.00 5,400.00 30.00 20- 200000 -4216 Plan Ck/Inspection- Inside 200,000.00 13,862.50 148,927.50 51,072.50 0.00 51,072.50 25.53 20- 200000 -4217 Plan Ck/Inspection- Outside 25,000.00 297.50 9,437.50 15,562.50 0.00 15,562.50 62.25 20- 200000 -4220 Fiscal Services 66,480.00 3,491.80 33,488.00 32,992.00 0.00 32,992.00 49.62 20- 200000 -4225 Medical/Employment Services 500.00 133.32 511.52 (11.52) 0.00 (11.52) (2.30) 20- 200000 -4300 Contract Services 6,500.00 124.00 7,041.34 (541.34) 0.00 (541.34) (8.32) 20- 200000 -4320 Sewer Contracts 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Professional Services 488,430.00 32,540.39 329,118.07 159,311.93 0.00 159,311.93 32.61 E10 Other Contract Services 20- 200000 -4305 County Collection Fee 13,800.00 1,156.40 14,861.10 (1,061.10) 0.00 (1,061.10) (7.68) 20- 200000 -4325 Election Costs 52,000.00 0.00 37,885.60 14,114.40 0.00 14,114.40 27.14 20- 2000004330 Building Maintenance 12,150.00 810.21 10,484.99 1,665.01 0.00 1,665.01 13.70 20- 200000 -4335 Equipment Maintenance 23,530.00 451.70 19,482.68 4,047.32 0.00 4,047.32 17.20 Other Contract Services 101,480.00 2,418.31 82,714.37 18,765.63 0.00 18,765.63 18.49 E15 Materials & Supplies 20- 200000 -4400 Office Supplies 12,000.00 1,730.84 10,257.07 1,742.93 0.00 1,742.93 14.52 20- 200000 -4405 MultiMed/Blueprints /Copies /Su 9,000.00 38.52 6,047.73 2,952.27 0.00 2,952.27 32.80 20- 200000 -4410 Postage 14,700.00 38.30 5,362.40 9,337.60 0.00 9,337.60 63.52 20- 200000 -4420 Public Info /Ed/Community Prom 19,400.00 9,854.75 14,895.25 4,504.75 0.00 4,504.75 23.22 20- 200000 -4425 Small Tools/Equipment 1,500.00 0.00 577.20 922.80 0.00 922.80 61.52 20- 200000 -4430 Material & Supplies 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Materials & Supplies 56,600.00 11,662.41 37,139.65 19,460.35 0.00 19,460.35 34.38 E20 Professional Development 20- 200000 -4500 Prof Membership /Dues 33,690.00 0.00 31,312.20 2,377.80 0.00 2,377.80 7.05 20- 200000 -4505 Staff Development 6,800.00 826.68 2,810.86 3,989.14 0.00 3,989.14 58.66 20- 200000 -4510 Travel/Meals /Lodging 26,800.00 1,435.95 12,198.65 14,601.35 0.00 14,601.35 54.48 20- 20000011520 Mileage Reimbursement 250.00 10.61 119.40 130.60 0.00 130.60 52.24 GL - Expe vs Budget ( 05/06/2009 - 3:00 PM) • Page 6 Accou0mber Description Budgeted Amount Periodount YTD Amount YTD Var Encumbered Amt Ava0. % Available Professional Development 67,540.00 2,273.24 46,441.11 0.00 31.23 21,098.89 21,098.89 E25 Liability Insurance 20- 200000 -4550 Liability Insurance 70,000.00 0.00 54,321.25 15,678.75 0.00 15,678.75 22.39 Liability Insurance 70,000.00 0.00 54,321.25 15,678.75 0.00 15,678.75 22.39 E30 Utilities 20- 200000 -4600 Telephone 6,500.00 487.19 4,782.29 1,717.71 0.00 1,717.71 26.42 20- 200000 -4605 Cellular Service 7,000.00 683.90 6,337.76 662.24 0.00 662.24 9.46 20- 200000 -4610 Gas - Building 500.00 2520 280.92 219.08 0.00 219.08 43.81 20- 200000 -4615 Water - Building 2,000.00 0.00 981.28 1,018.72 0.00 1,018.72 50.93 20- 200000 -4620 Electric - Building 7,000.00 451.83 5,118.79 1,881.21 0.00 1,881.21 26.87 Utilities 23,000.00 1,648.12 17,501.04 5,498.96 0.00 5,498.96 23.90 E40 Fixed Assets 20- 200000 -4700 Depreciation 0.00 0.00 0.00 0.00 0.00 0.00 0.00 20- 200000 -4750 G/L On Disposal of Fixed Asset 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Fixed Assets 0.00 0.00 0.00 0.00 0.00 0.00 0.00 E50 Other Financing Uses 20- 200000 -4900 Other Financing Uses 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Other Financing Uses 0.00 0.00 0.00 0.00 0.00 0.00 0.00 E55 Non Operating - Other 20- 2000004950 Non Operating Expense 182,000.00 0.00 0.00 182,000.00 0.00 182,000.00 100.00 20- 2000004990 Contingency 2,650.00 0.00 0.00 2,650.00 0.00 2,650.00 100.00 Non Operating - Othei 184,650.00 0.00 0.00 184,650.00 0.00 184,650.00 100.00 20- 200000 Totals: 1,734,800.00 107,105.54 1,127,228.86 607,571.14 0.00 607,571.14 35.02 20- 200001 Sewer Maint E25 Liability Insurance 20- 200001 -4550 Swr Liability Insurance 10,000.00 0.00 8,980.40 1,019.60 0.00 1,019.60 10.19 GL - Expenses vs Budget ( 05/06/2009 - 3:00 PM ) Page 7 Account Number Description E41 20- 200001 4001 20-2000014002 20- 200001 4005 20- 200001 4040 20- 200001 4100 20- 200001 -4105 20- 200001 -4115 20- 200001 -4120 20- 200001 -4125 20- 200001 -4130 20- 200001 -4135 20- 200001 -4140 E42 20- 200001 -4300 20- 200001 -4305 20- 200001 -4320 20- 200001 -4335 20- 200001 -4350 20- 200001 -4405 20- 200001 4425 20- 200001 4430 20- 200001 4505 20- 200001 -4510 20- 200001 -4625 20- 200001 4630 E65 20- 200001 4995 Budgeted Amount Period Amount YTD Amount YTD Var Encumbered Amt Available % Available Liability Insurance Sewer Maint - Salary/Benefit Swr Maint - Regular Salaries Swr Maint - PT Salaries Swr Maint - Overtime Compensated Absences Swr Maint - Cafeteria Plan Swr Maint - Medicare ER Swr Maint - PERS ER Swr Maint - PERS EE Swr Maint - Def Medical RHS Benefit Administration Swr Maint - Unemployment Swr Maint - Workers Comp Sewer Maint - Salary/Benefit Sewer Maint Operations Sewer Maint - Claims Sewer Maint -Pump Stn Contract Sewer Maint -Sewer Line Maint Sewer Maint - Equipment Maint Sewer Maint - Property Lease Sewer Maint- MultiMed/Blueprin Sewer Maint -Small Tools /Eq Sewer Maint- Material/Supplies Sewer Maint -Staff Development Sewer Maint- Travel/Meals Sewer Maint- Water Pumps Sewer Maint - Electric Pumps Sewer Maint Operations Capital Improvement Program Capital Outlay Capital Improvement Program 20- 200001 Totals: 10,000.00 0.00 8,980.40 1,019.60 0.00 1,019.60 10.19 175,200.00 14,170.67 139,231.02 35,968.98 0.00 35,968.98 20.53 0.00 0.00 0.00 0.00 0.00 0.00 0.00 19,000.00 1,020.09 12,515.09 6,484.91 0.00 6,484.91 34.13 1,600.00 0.00 0.00 1,600.00 0.00 1,600.00 100.00 28,800.00 2,397.00 23,310.82 5,489.18 0.00 5,489.18 19.06 3,400.00 231.48 2,323.21 1,076.79 0.00 1,076.79 31.67 25,400.00 2,122.16 20,754.80 4,645.20 0.00 4,645.20 18.28 13,200.00 991.96 9,866.89 3,333.11 0.00 3,333.11 25.25 1,800.00 140.96 1,384.81 415.19 0.00 415.19 23.06 500.00 23.48 228.34 271.66 0.00 271.66 54.33 0.00 0.00 0.00 0.00 0.00 0.00 0.00 14,700.00 0.00 14,230.90 469.10 0.00 469.10 3.19 283,600.00 21,097.80 223,845.88 59,754.12 0.00 59,754.12 21.07 0.00 0.00 0.00 0.00 0.00 0.00 0.00 125,000.00 4,222.47 37,690.94 87,309.06 0.00 87,309.06 69.84 450,000.00 41,460.00 381,387.89 68,612.11 0.00 68,612.11 15.24 62,500.00 4,993.82 47,122.36 15,377.64 0.00 15,377.64 24.60 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 20,000.00 1,334.00 3,513.45 16,486.55 0.00 16,486.55 82.43 44,000.00 1,734.15 23,472.52 20,527.48 0.00 20,527.48 46.65 4,500.00 0.00 225.00 4,275.00 0.00 4,275.00 95.00 500.00 0.00 0.00 500.00 0.00 500.00 100.00 1,800.00 75.00 802.49 997.51 0.00 997.51 55.41 90,000.00 6,192.57 61,141.82 28,858.18 0.00 28,858.18 32.06 798,300.00 60,012.01 555,356.47 242,943.53 0.00 242,943.53 30.43 40,000.00 3,118.11 39,254.30 745.70 0.00 745.70 1.86 40,000.00 3,118.11 39,254.30 745.70 0.00 745.70 1.86 1,131,900.00 84,227.92 827,437.05 304,462.95 0.00 304,462.95 26.89 GL - Exp vs Budget ( 05/06/2009 - 3:00 PM) • Page 8 Accou>iomber Description Budgeted Amount PeriodWunt YTD Amount YTD Var Encumbered Amt Avas % Available 20- 200100 Capital Outlay E65 Capital Improvement Program 20- 200100 -4995 Capital Outlay 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Capital Improvement Program 0.00 0.00 0.00 0.00 0.00 0.00 0.00 20- 200100 Totals: 0.00 0.00 0.00 0.00 0.00 0.00 0.00 20- 200429 Bristol Pump Station E65 Capital Improvement Program 20- 200429 -4300 Bristol St Pump - Contract Labor 0.00 0.00 10,581.97 (10,581.97) 0.00 (10,581.97) 0.00 Capital Improvement Program 0.00 0.00 10,581.97 (10,581.97) 0.00 (10,581.97) 0.00 20- 200429 Totals: 0.00 0.00 10,581.97 (10,581.97) 0.00 (10,581.97) 0.00 20- 200449 Sinking Fd/Future Sewer Lines E65 Capital Improvement Program 20- 200449 -4300 Sinking Fund# 149/Swr-Contr Sv 1,895,805.00 0.00 0.00 1,895,805.00 0.00 1,895,805.00 100.00 Capital Improvement Program 1,895,805.00 0.00 0.00 1,895,805.00 0.00 1,895,805.00 100.00 20- 200449 Totals: 1,895,805.00 0.00 0.00 1,895,805.00 0.00 1,895,805.00 100.00 20- 200456 Earthquake/Major Enter Swr Rep E65 Capital Improvement Program 20- 200456 4300 Earthquake/Emergency -Contr Sv 1,000,000.00 0.00 0.00 1,000,000.00 0.00 1,000,000.00 100.00 Capital Improvement Program 1,000,000.00 0.00 0.00 1,000,000.00 0.00 1,000,000.00 100.00 20- 200456 Totals: 1,000,000.00 0.00 0.00 1,000,000.00 0.00 1,000,000.00 100.00 20- 200459 Televising Swr Lines E65 Capital Improvement Program 20- 200459 -4300 Televising Swr#159 -Contr Svc 52,224.00 0.00 10,230.00 41,994.00 0.00 41,994.00 80.41 GL - Expenses vs Budget ( 05/06/2009 - 3:00 PM ) Page 9 Account Number Description Budgeted Amount Period Amount YTD Amount YTD Var Encumbered Amt Available % Available Capital Improvement Program 0.00 10,230.00 0.00 41,994.00 80.41 41,994.00 52,224.00 20- 200459 Totals: 52,224.00 0.00 10,230.00 41,994.00 0.00 41,994.00 80.41 20- 200464 Misc. Swr Work/Manhole Adj. E65 Capital Improvement Program 20- 200464 -4300 Misc Swr Wk #164 -Cont Svc 194,806.00 41.86 153,246.12 41,559.88 30,642.39 10,917.49 5.60 Capital Improvement Program 194,806.00 41.86 153,246.12 41,559.88 30,642.39 10,917.49 5.60 20- 200464 Totals: 194,806.00 41.86 153,246.12 41,559.88 30,642.39 10,917.49 5.60 20- 200468 Tustin Pump Stn Remodel E65 Capital Improvement Program 20- 200468 -4300 Irvine/Tustin Pump Stn #168 -Con 4,478.00 0.00 34.87 4,443.13 0.00 4,443.13 99.22 Capital Improvement Program 4,478.00 0.00 34.87 4,443.13 0.00 4,443.13 99.22 20- 200468 Totals: 4,478.00 0.00 34.87 4,443.13 0.00 4,44313 99.22 20- 200470 Emerg Response Plan Pump Stn E65 Capital Improvement Program 20- 200470 -4300 Emerg Pump Plan -Contr Svc 24,200.00 0.00 0.00 24,200.00 0.00 24,200.00 100.00 Capital Improvement Program 24,200.00 0.00 0.00 24,200.00 0.00 24,200.00 100.00 20- 200470 Totals: 24,200.00 0.00 0.00 24,200.00 0.00 24,200.00 100.00 20- 200471 Irvine PS Free Main #171 E65 Capital Improvement Program 20- 200471 -4300 Irvine PS Free Main# 171 -Contr 455,640.00 6,790.00 174,518.20 281,121.80 0.00 281,121.80 61.69 Capital Improvement Program 455,640.00 6,790.00 174,518.20 281,121.80 0.00 281,121.80 61.69 Page 10 GL - Expf vs Budget ( 05/06/2009 - 3:00 PM) AccouOmber Description Budgeted Amount Periosount YTD Amount YTD Var Encumbered Amt Avail% Available 20- 200471 Totals: 455,640.00 6,790.00 174,518.20 281,121.80 0.00 281,121.80 61.69 20- 200473 SC Plaza Stn Force Main Replac E65 Capital Improvement Program 20- 2004734300 SC Plaza Pump# 173 -Contr Svc 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Capital Improvement Program 0.00 0.00 0.00 0.00 0.00 0.00 0.00 20- 200473 Totals: 0.00 0.00 0.00 0.00 0.00 0.00 0.00 20- 200575 OCSD Grant E65 Capital Improvement Program 20- 2005754215 OCSD Grant #175 - Eng Svc 0.00 0.00 0.00 0.00 0.00 0.00 0.00 20- 200575 -4300 OCSD Grant #175 - Cont Svc 259,708.00 8,890.00 71,402.52 188,305.48 0,00 188,305.48 72.50 Capital Improvement Program 259,708.00 8,890.00 71,402.52 188,305.48 0.00 188,305.48 72.50 20- 200575 Totals: 259,708.00 8,890.00 71,402.52 188,305.48 0.00 188,305.48 72.50 20- 200601 Westside Abandonment #101 E65 Capital Improvement Program 20- 200601 -4300 Westside Aband #101 -Cont Svc 499,941.00 0.00 0.00 499,941.00 0.00 499,941.00 100.00 Capital Improvement Program 499,941.00 0.00 0.00 499,941.00 0.00 499,941.00 100.00 20- 200601 Totals: 499,941.00 0.00 0.00 499,941.00 0.00 499,941.00 100.00 20- 200676 WDR Phase 111 #176 E65 Capital Improvement Program 20- 2006764300 WDR Ph III #176 - Contr Svc 17,404.00 0.00 0.00 17,404.00 0.00 17,404.00 100.00 Capital Improvement Program 17,404.00 0.00 0.00 17,404.00 0.00 17,404.00 100.00 GL - Expenses vs Budget ( 05/06/2009 - 3:00 PM) Page 11 Account Number Description Budgeted Amount Period Amount YTD Amount YTD Var Encumbered Amt Available % Available 20- 200676 Totals: 0.00 0.00 17,404.00 0.00 17,404.00 100.00 17,404.00 20- 200677 Capital Facility Aq #177 E65 Capital Improvement Program 20- 200677 -4300 Capital Fac Aq #177 -Contr Svc 97,737.00 0.00 1,100.13 96,636.87 0.00 96,636.87 98.87 Capital Improvement Program 97,737.00 0.00 1,100.13 96,636.87 0.00 96,636.87 98.87 20- 200677 Totals: 97,737.00 0.00 1,100.13 96,636.87 0.00 96,636.87 98.87 20- 200678 Replace Sewer Bypass #178 E65 Capital Improvement Program 20- 2006784300 Rep Swr Bypass #178 -Contr Svc 26,723.00 0.00 0.00 26,723.00 0.00 26,723.00 100.00 Capital Improvement Program 26,723.00 0.00 0.00 26,723.00 0.00 26,723.00 100.00 20- 200678 Totals: 26,723.00 0.00 0.00 26,723.00 0.00 26,723.00 100.00 20- 200679 Building/Grounds Fund # 179 E65 Capital Improvement Program 20- 200679 -4300 Bld/Grds Fund #179 -Contr Svc 3,753.00 0.00 0.00 3,753.00 0.00 3,753.00 100.00 Capital Improvement Program 3,753.00 0.00 0.00 3,753.00 0.00 3,753.00 100.00 20- 200679 Totals: 3,753.00 0.00 0.00 3,753.00 0.00 3,753.00 100.00 20- 200780 Fog #180 E65 Capital Improvement Program 20- 200780 -4300 Fog Program# 180 - Contract Svc 236,096.00 9,083.50 67,402.49 168,693.51 0.00 168,693.51 71.45 Capital Improvement Program 236,096.00 9,083.50 67,402.49 168,693.51 0.00 168,693.51 71.45 20- 200780 Totals: 236,096.00 9,083.50 67,402.49 168,693.51 0.00 168,693.51 71.45 GL - Expe vs Budget ( 05/06/2009 - 3:00 PM) Page 12 AccouOmber Description Budgeted Amount Periodount YTD Amount YTD Var Encumbered Amt Avail% Available 20- 200781 Newp /19th Swr #181 E65 Capital hnprovement Program 20- 200781 -4300 Newp /19th Swr #181 Contr Svc 48,658.00 0.00 0.00 48,658.00 0.00 48,658.00 100.00 Capital Improvement Program 48,658.00 0.00 0.00 48,658.00 0.00 48,658.00 100.00 20- 200781 Totals: 48,658.00 0.00 0.00 48,658.00 0.00 48,658.00 100.00 20- 200882 Analysis of CCTV Results #182 E65 Capital Improvement Program 20- 200882 -4300 Analysis of CCTV Results #182 125,000.00 0.00 0.00 125,000.00 0.00 125,000.00 100.00 Capital Improvement Program 125,000.00 0.00 0.00 125,000.00 0.00 125,000.00 100.00 20- 200882 Totals: 125,000.00 0.00 0.00 125,000.00 0.00 125,000.00 100.00 20- 200883 System Wide Repair Prog # 183 E65 Capital Improvement Program 20- 200883 -4300 Systm Wide Repair Program #18 700,000.00 0.00 260,162.32 439,837.68 67,472.63 372,365.05 53.19 Capital Improvement Program 700,000.00 0.00 260,162.32 439,837.68 67,472.63 372,365.05 53.19 20- 200883 Totals: 700,000.00 0.00 260,162.32 439,837.68 67,472.63 372,365.05 53.19 20- 200886 Sewer Lateral Program #186 E65 Capital Improvement Program 20- 200886 -4300 Sewer Lateral Program #186 186,894.00 18,283.50 115,842.44 71,051.56 0.00 71,051.56 38.01 Capital Improvement Program 186,894.00 18,283.50 115,842.44 71,051.56 0.00 71,051.56 38.01 20- 200886 Totals: 186,894.00 18,283.50 115,842.44 71,051.56 0.00 71,051.56 38.01 20 Totals: 8,695,767.00 234,422.32 2,819,186.97 5,876,580.03 98,115.02 5,778,465.01 66.45 GL - Expenses vs Budget ( 05/06/2009 - 3:00 PM) Page 13 Account Number Description 21 Sewer Construction Fund 21- 200000 Liquid Administration E55 Non Operating - Other 21- 200000 -4995 Residual Fund Transfer 0.00 Non Operating - Other 0.00 21- 200000 Totals: 0.00 21 Totals: 30 Facilities Revolving Fund 30- 200887 District Yard E65 Capital Improvement Program 30- 200887 -4300 District Yard 20,675.80 Capital Improvement Program 30- 200887 Totals: 30 Totals: Report Totals: Budgeted Amount Period Amount YTD Amount YTD Var Encumbered Amt Available % Available 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 96,906.00 3,260.00 0.00 20,675.80 76,230.20 96,906.00 3,260.00 76,230.20 20,675.80 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 20,675.80 21.33 0.00 20,675.80 21.33 0.00 20,675.80 21.33 0.00 20,675.80 21.33 GL - Exp46 vs Budget ( 05/06/2009 - 3:00 PM) • Page 14 0 0 i General Ledger Revenue Analysis COSTA 9WE5A S�ITIART DISAICT an. lrtdapandant Speciat 0& ict User: tgonzalez Printed: 05/06/2009 - 3:00 P Period 10, 2009 Account Number Description Budgeted Revenue Period Revenue YTD Revenue Uncollected Balance Percent Received 10 Solid Waste Fund 10- 000000 -3000 Charges for Services 5,000.00 139.80 1,367.06 3,632.94 27.34 10- 000000 -3001 Secured Property Tax 0.00 71,152.29 187,006.33 (187,006.33) 0.00 10- 000000 -3002 Unsecured Property Tax 0.00 0.00 7,282.39 (7,282.39) 0.00 10- 000000 -3003 Supplemental Property Tax 0.00 206.13 2,803.59 (2,803.59) 0.00 10- 000000 -3004 Homeowner Taxes 0.00 0.00 0.00 0.00 0.00 10- 000000 -3005 Misc- Delq/Penalty/PY Tx 0.00 500.91 8,745.64 (8,745.64) 0.00 10- 000000 -3006 Public Utility 0.00 0.00 0.00 0.00 0.00 10- 000000 -3007 Customer Refunds 0.00 0.00 0.00 0.00 0.00 10-000000-3100 Licenses & Permits 0.00 0.00 0.00 0.00 0.00 10- 000000 -3300 Investment Earnings 60,000.00 9,646.02 46,760.16 13,239.84 77.93 10- 000000 -3310 Fair Market Value Adjustment 0.00 0.00 232.94 (232.94) 0.00 10- 000000 -3400 From Other Agencies 0.00 0.00 0.00 0.00 0.00 10- 000000 -3405 Grants 0.00 3,382.76 12,792.43 (12,792.43) 0.00 10- 000000 -3510 Additional Container Charge 150,000.00 34,009.43 105,034.74 44,965.26 70.02 10- 000000 -3525 Other Charges for Services 0.00 0.00 0.00 0.00 0.00 10- 000000 -3600 Annual Charge 5,140,100.00 1,685,796.19 4,873,629.68 266,470.32 94.82 10- 000000 -3700 Contributions 25,000.00 0.00 28,374.60 (3,374.60) 113.50 10- 000000 -3725 Other Reimbursements 0.00 1,220.00 3,480.00 (3,480.00) 0.00 10 Totals: 5,380,100.00 1,806,053.53 5,277,509.56 102,590.44 98.09 20 Liquid Waste Fund 20- 000000 -3000 Charges For Services 10,000.00 0.00 16,712.06 (6,712.06) 167.12 20- 000000 -3007 Customer Refund 0.00 0.00 0.00 0.00 0.00 20- 000000 -3100 Sewer Permits 5,000.00 275.00 7,095.00 (2,095.00) 141.90 20- 000000 -3300 Investment Earnings 147,000.00 12,488.84 81,109.36 65,890.64 55.18 20- 000000 -3310 Fair Market Adjustment 0.00 0.00 396.79 (396.79) 0.00 20- 000000 -3400 From Other Agencies 0.00 0.00 0.00 0.00 0.00 20- 000000 -3500 Permits /Inspection Fees 25,000.00 320.00 5,070.00 19,930.00 20.28 20- 000000 -3505 OCSD Fees -CMSD Share 0.00 44.45 5,807.78 (5,807.78) 0.00 20- 000000 -3515 Sale of Maps & Publications 0.00 15.00 15.00 (15,00) 0.00 20- 000000 -3525 Other Charges for Services 0.00 0.00 0.00 0.00 0.00 GL - Revenue Analysis ( 05/06/2009 - 3:00 PM ) Page 1 Account Number Description Budgeted Revenue Period Revenue YTD Revenue Uncollected Balance Percent Received 20- 000000 -3600 Annual Charge 4,570,500.00 1,567,747.41 4,416,259.59 154,240.41 96.63 20- 000000 -3700 Contributions 0.00 0.00 0.00 0.00 0.00 20- 000000 -3725 Other Reimbursements 0.00 0.00 154,369.00 (154,369.00) 0.00 20 Totals: 4,757,500.00 1,580,890.70 4,686,834.58 70,665.42 98.51 21 Sewer Construction Fund 21- 000000 -3300 Investment Earnings 0.00 0.00 0.00 0.00 0.00 21- 000000 -3310 Fair Market Value Adj 0.00 0.00 0.00 0.00 0.00 21 Totals: 0.00 0.00 0.00 0.00 0.00 30 Facilities Revolving Fund 30- 000000 -3210 Fixture Fees 0.00 570.00 17,145.02 (17,145.02) 0.00 30- 000000 -3220 Sewer Connection Fees 0.00 0.00 0.00 0.00 0.00 30- 000000 -3300 Investment Earnings 0.00 4,612.21 35,829.48 (35,829.48) 0.00 30- 000000 -3310 Fair Market Value Adjustment 0.00 0.00 155.73 (155.73) 0.00 30- 000000 -3340 Rental Revenue 0.00 1,220.00 3,100.00 (3,100.00) 0.00 30- 000000 -3525 Other Charges for Services 0.00 0.00 0.00 0.00 0.00 30 Totals: 0.00 6,402.21 56,230.23 (56,230.23) 0.00 Report Totals: 10,137,600.00 3,393,346.44 117,025.63 98.85 10,020,574.37 GL - Rev Wnalysis ( 05/06/2009 - 3:00 PM ) is 9 Page 2 i General Ledger Balance Sheet User: tgonzalez Printed: 05/06/2009 - 2:59 P Period Ending 10 Fiscal Period 10, 2009 Description • Solid Waste Fund Assets Cash in Bank Accounts Receivable Charges/Taxes Receivable Total Assets Liabilities Compensated Absences Payable Deferred Revenue Total Liabilities Fund -Balance Reserved for Life Insurance Reserve for Operating Unreserved Undesignated RE Total Fund - Balance Retained Earnings: Total Fund Balance and Retained Earnings: Total Liabilities, Fund -Balance and Retained Earnings: COSTi VESA SiWITART (DrSTR,ICT ... an .Independent special oiswkt Amount 4,614,274.87 8,482.15 72,896.44 4,695,653.46 5,569.98 12,162.37 17,732.35 25,000.00 1,352,000.00 1,890,473.13 3,267,473.13 1,410,447.98 4,677,921.11 4,695,653.46 GL - Balance Sheet ( 05/06/2009 - 2:59 PM ) Page 1 Description Amount Liquid Waste Fund Assets (24,906.64) Cash In Bank 6,835,903.6 Petty Cash/Change Funds 700.00 Accounts Receivable 1,871.70 Charges/Taxes Receivable 33,603.87 Due From Other Governments 310,591.00 Land 77,964.00 Property Rights 4,025.00 Building & Structures 1,340,797.29 Subsurface Sewer Lines 24,026,497.53 Office Furniture & Equipment 299,853.45 Machinery & Equipment 618,203.35 Vehicles 182,275.00 Construction In Progress 2,322,856.65 Accumulated Depree - Vehicles (49,066.28) Accumulated Deprec - Buildings (415,571.51) Accum Deprec - Subsurface Line (12,077,709.86) Accumulated Deprec - Office Eq (59,970.63) Accumulated Deprec - Equipment (298,046.12) Total Assets 23,154,778.13 Liabilities Payroll Payable (24,906.64) Compensated Absences Payable 42,557.36 Retention's Payable 122,086.72 PERS Medical 5,671.03 Life/AD &D Insurance 330.00 Long -Term Disability 342.2 Dental Insurance 188.62 Employee Insurance 1,490.69 Due to OCSD 1,982.55 Total Liabilities 149,742.53 Fund - Balance Reserved for Capital Outlay 3,939,067.02 Investment in Fixed Assets 15,972,107.87 Reserve for Operating 618,400.00 Unreserved Undesignated RE 607,813.10 Total Fund -Balance 21,137,387.99 GL - Balance Sheet ( 05/06/2009 - 2:59 PM ) Page 2 Description Amount Retained Earnings: 1,867,647.61 • Total Fund Balance and Retained Earnings: 23,005,035.60 Total Liabilities, Fund - Balance and Retained Earnings: 23,154,778.13 • • GL - Balance Sheet ( 05/06/2009 - 2:59 PM ) Page 3 Description Amount Sewer Construction Fund Assets Cash and Investments 100,000.00 Total Assets 100,000.00 Liabilities Deposits Payable 100,000.00 Total Liabilities 100,000.00 Retained Earnings: 0.00 Total Fund Balance and Retained Earnings: 0.00 Total Liabilities, Fund - Balance and Retained Earnings: 100,000.00 • • GL - Balance Sheet ( 05/06(2009 - 2:59 PM ) Page 4 Description Amount Facilities Revolving Fund Assets Cash and Investments 2,069,191.00 Land 901,691.41 Construction In Progress 167,160.90 Total Assets 3,138,043.31 Fund - Balance Reserved for Capital Outlay 96,905.69 Investment in Fixed Assets 1,068,852.31 Secured Retained Earnings 1,992,285.28 r � L� • Total Fund - Balance 3,158,043.28 Retained Earnings: (19,999.97) Total Fund Balance and Retained Earnings: 3,138,043.31 Total Liabilities, Fund - Balance and Retained Earnings: 3,138,043.31 GL - Balance Sheet ( 05/06/2009 - 2:59 PM ) Page 5 COSTA 914ESASAa7TARn'�DISTIUcr Memorandum To: Board of Directors ... an Independent Specia[District From: Marc Davis, Treasurer /Director of Finance�� Date: May 11, 2009 Subject: Treasurer's Report for the Month of April 2009 Attached is the Treasurer's Report for the month of April 2009. As required by the District's Statement of Investment Policy, the Treasurer's report delineates all investment activity during the month. This report lists the types of securities held in the District's portfolio, the institutions from which the securities were purchased, maturity dates and interest rates as of April 30, 2009. The District's investments are in compliance with the Statement of Investment Policy adopted by the Board at the June 23, 2008 regular meeting, as well as the California Government Code. The market values in this report were provided by our third party custodian, Bank of New York, except for the Local Agency Investment Fund (LAIF). The market value of LAIF was provided by the State Treasurer's Office. It does not represent the value of the underlying securities within the pool, but rather the par or cost amount, which is the amount the District is entitled to withdraw. This reporting practice is consistent with industry standard practices for similar funds. The weighted average stated rate of return (current yield) for the District's investment portfolio as of April 30, 2009, was 2.263 %. The yield to maturity of the portfolio was 2.261%. The District's weighted average interest rate was 66 basis points (0.656 %) above the daily effective yield of LAIF, which was 1.607% as of April 30, 2009. The weighted average number of days to maturity for the District's total portfolio was 530 days (1.45years). The average duration of the underlying securities in LAIF as of April 30, 2009, which is the most current information available, was 172 days. 4 Protecting our community's health by providing solid waste and sewer collection services. crosdca.gov Compliance Reporting The District's investment portfolio is in compliance with its liquidity limitations, which requires that a minimum of 20% of the portfolio must mature within one year. The percentage of the portfolio maturing in less than one year as of April 30, 2009 was 56.75 %. As of April 30, 2009, the District has adequate operating reserves necessary to meet its obligations for the next six months. • r� L.J 2 COSTA MESA SANITARY DISTRICT Treasurer's Report of Pooled Cash and Investments as of April 30, 2009 Deposits Outstanding Active Accounts Bank Balance In Transits Checks Bank of America $ 2,209,662.63 - 210,536.34 Reconciling Items - - - Total Active Accounts 2,209,662.63 - 210,536.34 Investments Market Value Local Agency Investment Fund $ 6,532,652.14 Money Market/Sweep Account 87,591.13 Federal Agency Securities 5,045,312.50 Total Investments 11,665,555.77 Total Pooled Cash & Investments $ 13,875,218.40 CMSD Solid Waste Activities CMSD Liquid Waste Activities Total Pooled Cash & Investments n Market Adiustment Increase Decrease 45,312.50 45, 312.50 $ - $ 255,848.84 Costa Mesa Sanitary District Pooled Cash and Investments by Fund as of April 30, 2009 Marcus D. Davis Treasurer /Director of Finance CK Date Book Balance $ 1,999,126.29 1,999,126.29 Cost $ 6,532,652.14 87,591.13 5,000,000.00 11,620,243.27 $ 13,619,369.56 $ 4,614,274.87 9,005,094.69 $ 13,619,369.56 COSTA MESA SANITARY DISTRICT Investment Activity Summary as of April 30, 2009 Total investments outstanding as of March 31, 2009 $ 10,591,477.84 Additions: Gain on Sale of Investment: - Investment Purchases: - Deductions: Investment Maturity /Sale Proceeds: - Loss on Sale of Investment: - Investments Called: - Net increase (decrease) in Sweep Account 0.66 Net increase (decrease) in LAIF 1,028,764.77 Total investments outstanding as of April 30, 2009 $ 11,620,243.27 4 r� U • COSTA MESA IRITARY DISTRICT Investment and Investment Earnings as of April 30, 2009 "Represents the LAIF daily rate at 4/30/09 5 • Comments Interest CUSIP Purchase Maturity Coupon Investment Earned at Number Investment Date Date Rate Cost 04/30/09 n/a Local Agency Investment Fund n/a n/a 1.607% $ 6,532,652.14 n/a ** n/a Bank of New York -Sweep Acct n/a n/a 0.010% 87,591.13 n/a 3133XRGF1 Federal Home Loan Bank 06/16/08 09/16/10 3.320% 1,000,000.00 12,450.00 3133XRGZ7 Federal Home Loan Bank 06/24/08 06/24/11 3.550% 1,000,000.00 12,523.61 31331GKJ7 Federal Farm Credit Bank 01/21/09 01/21/14 3.000% 1,000,000.00 8,333.33 3133XSWG9 Federal Home Loan Bank 02/05/09 02/05/14 2.875% 1,000,000.00 6,868.05 3133XT2W5 Federal Home Loan Bank 02/26/09 02/26/13 3.050% 1,000,000.00 5,506.94 $ 11,620,243.27 $ 45,681.93 "Represents the LAIF daily rate at 4/30/09 5 • Comments COSTA MESA SANITARY DISTRICT Summary of Policy Limitations as of April 30, 2009 Current % of Market Value Description 04/30/09 Maximum % U.S. Treasury Bills 0.00% UNLIMITED U.S. Treasury Notes 0.00% UNLIMITED Federal Agency Issues: FICB 0.00% UNLIMITED FLB 0.00% UNLIMITED FHLB 34.69% UNLIMITED FHLMC 0.00% UNLIMITED FNMA 0.00% UNLIMITED FFCB 8.56% Other * 0.00% UNLIMITED Banker's Acceptances 0.00% 25%(1) Certificates of Deposit 0.00% 25% Negotiable Certificates of Deposits 0.00% 25%(1) Commercial Paper 0.00% 25%(1) Medium Term Corporate Notes 0.00% 25%(1) LAIF (Local Agency Investment Fund) 56.00% 40,000,000.00 Money Market/Mutual Funds (Sweep Acct) 0.75% 10% per fund (2) Total 100.00% • of portfolio maturing under one year 56.75% no less than 20% • of portfolio maturing over one year 43.25% 100.00% (1) Further limited to 10% in any single issuer (2) Also limited to 20% in total. "These securities are not considered for purchases: SBA, GNMA, TVA and SALLIEMAE • * *Represents the LAIF daily rate at 4/30/09 7 Comments POOL SWEEP FFCB FHLB FHLB FHLB FHLB COSTA MESA SANITARY DISTRICT Schedule of Investments by Instrument Type as of April 30, 2009 Purchase Maturity Coupon Investment % of Market % of Description Broker /Dealer Date Date Rate Cost Portfolio Value Portfolio State Treasurer's Pool LAIF n/a Continuous 1.607% ** $ 6,532,652.14 $ 6,532,652.14 6,532,652.14 56.22% 6,532,652.14 56.00% Money Market Mutual Fund Bank of New York n/a Continuous 0.010% 87,591.13 87,591.13 87,591.13 0.75% 87,591.13 0.75% Federal Farm Credit Bank Union Banc 01/21/09 01/21/14 3.000% 1,000,000.00 999,062.50 1,000,000.00 8.61% 999,062.50 8.56% Federal Home Loan Notes & Bonds Morgan Stanley 06/24/08 06/24/11 3.550% 1,000,000.00 1,029,062.50 Federal Home Loan Notes & Bonds Union Banc 06/16/08 09/16/10 3.320% 1,000,000.00 1,003,437.50 Federal Home Loan Notes & Bonds Union Banc 02/05/09 02/05/14 2.875% 1,000,000.00 999,375.00 Federal Home Loan Notes & Bonds Union Banc 02/26/09 02/26/13 3.050% 1,000,000.00 1,014,375.00 4,000,000.00 34.42% 4,046,250.00 34.69% Total Investments $ 11,620,243.27 7 00.009/6 $ 11,665,555.77 100.00% * *Represents the LAIF daily rate at 4/30/09 7 Comments POOL SWEEP FFCB FHLB FHLB FHLB FHLB Broker /Dealer Local Agency Investment Fund Bank of New York Union Banc Morgan Stanley Union Banc Union Banc Union Banc Total Investment Portfolio Total Portfolio Weighted Avg Interest Rate Weighted Avg Yield to Maturity Weighted Avg Days to Maturity COSTA MESA SANITARY DISTRICT Investment Portfolio as of April 30, 2009 Investment Purchase Maturity Days to Coupon Yield to Type Date Date Maturity Rate Maturity Pool 1 1.607% ** 1.607% Sweep 1 0.010% 0.010% FHLB 06/16/08 09/16/10 504 3.320% 3.320% FHLB 06/24/08 06/24/11 785 3.550% 3.550% FFCB 01/21/09 01/21/14 1,727 3.000% 2.978% FHLB 02/05/09 02/05/14 1,742 2.875% 2.875% FHLB 02/26/09 02/26/13 1,398 3.050% 3.050% *"Represents the LAIF daily rate at 4/30/09 2.263% 2.261 % 530 Days 1.45 Years Investment Cost $ 6,532,652.14 87, 591.13 1,000,000.00 1,000,000.00 1, 000, 000.00 1, 000, 000.00 1,000,000.00 $ 11,620,243.27 COSTA MESA SANITARY DISTRICT For all Maturities with Market Values as of April 30, 2009 ` *Represents the LAIF daily rate at 4/30/09 Net Purchase Maturity Intuition Investment Coupon Investment Market Accrued Gain /(Loss) Date Date Broker /Dealer Tvae Par Rate Cost Value Interest If Sold n/a Continuous LAIF POOL $ 6,532,652.14 1.607% *' 6,532,652.14 6,532,652.14 - - n/a Continuous Bank of New York SWEEP 87,591.13 0.010% 87,591.13 87,591.13 - - 01/21/09 01/21/14 Union Banc FFCB 1,000,000.00 3.000% 1,000,000.00 999,062.50 8,333.33 (937.50) 06/16/08 09/16/10 Union Banc FHLB 1,000,000.00 3.320% 1,000,000.00 1,003,437.50 12,450.00 3,437.50 06/24/08 06/24/11 Morgan Stanley FHLB 1,000,000.00 3.550% 1,000,000.00 1,029,062.50 12,523.61 29,062.50 02/05/09 02/05/14 Union Banc FHLB 1,000,000.00 2.875% 1,000,000.00 999,375.00 6,868.05 (625.00) 02/26/09 02/26/13 Union Banc FHLB 1,000,000.00 3.050% 1,000,000.00 1,014,375.00 5,506.94 14,375.00 Total Investments $ 11,620,243.27 11,620,243.27 11,665,555.77 45,681.93 45,312.50 ` *Represents the LAIF daily rate at 4/30/09 COSTA MESA SANITARY DISTRICT Call Schedule as of April 30, 2009 Type of Purchase Maturity Coupon Investment Date Date Rate Par Value FFCB 01/21/09 01/21/14 3.000% 1,000,000.00 FHLB 06/16/08 09/16/10 3.320% 1,000,000.00 FHLB 06/24/08 06/24/11 3.550% 1,000,000.00 FHLB 02/05/09 02/05/14 2.875% 1,000,000.00 FHLB 02/26/09 02/26/13 3.050% 1,000,000.00 $ 5,000,000.00 Investment Cost Call Features 1,000,000.00 Callable 4/21/09 and anytime after w/7 days notice. 1,000,000.00 Callable 6/16/09 w/ 5 days notice. 1,000,000.00 Callable 6/24/10 w/ 5 days notice. 1,000,000.00 Callable 2/5/10 and anytime after w/5 days notice. 1,000,000.00 Callable 2/26/10 and anytime after w/5 days notice. 5, 000, 000.00 0 46 0 11 COSTA MESA SANITARY DISTRICT - MATURITIES DISTRIBUTION as of April 30, 2009 ---------------------------------------- 70%-I --------------------------------- - - - - -- Cost 60% in Thousands 56.97% 50%-- �, -- ---------------------------- - - - - -- 1 -180 Days $ 6,620 181 -365 Days - 40 %� ' - - ------------------- _______ ______ 1 - 2 Years 1,000 - 30% ---------------------------------- 2 - 3 Years 1,000 17.21% -- 20 % -r ' ---------------------------- - - - - -- 3 -4 Years 1,000 8,61% 8.61% 8.61 mm -- ----------------------- - - - - -- -- 4 -5 Years 2,000 10% ' 0.00% TOTAL $ 11,620 0% law 1 -180 181 -365 1 -2 2 -3 3 -4 4 -5 Days Days Years Years Years Years 11 • 4.00% 3.50% 3.00% 2.50% 2.00% 1.50% 1.00% 0.50% 0.00% • Costa Mesa Sanitary District Yield Curve Data as of March 31, 2009 o�' o0 00 00 00 0�' o0 00 00 00 00 00 00 oe o0 o% o% 00 0°' o°' e o°' o0 o0 o°j o0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 pq 0 0 0 0 0 0 0 0 0 0 0 o\��tio\�o�tio\�o�ti `6� 1O\� � °\� °�� o�� \� o�°�� '� °�� `�� `O��o�3 °� ^,��'�� 0\0� ��ti`�� °'�� ,��°'�� o 12 • -3 month T -Bill 6 month T -Bill 2 year T -Note 3 year T -Note 5 year T -Note ""°'°"°`CMSD- monthly -LAIF- monthly OC Pool- monthly • C COSTA MESA SANITARY DISTRICT Warrant Resolution No. CMSD 2009 -11 A RESOLUTION OF THE COSTA MESA SANITARY DISTRICT RATIFYING THE PAYMENT OF CERTAIN CLAIMS AND DEMANDS, AND SPECIFYING THE FUNDS OUT OF WHICH THE SAME WERE PAID. THE BOARD OF DIRECTORS OF THE COSTA MESA SANITARY DISTRICT DOES HEREBY ORDER AND RESOLVE AS FOLLOWS: Section 1. That the attached claims and demands totaling $642,392.98 have been audited as required by law and that the same were paid out of respective funds as hereinafter set forth. Section 2. That the Clerk of the District shall certify to the adoption of this Resolution and shall retain a certified copy thereof in her own records. PASSED AND ADOPTED this 20th day of May 2009. ATTEST: Secretary President STATE OF CALIFORNIA ) COUNTY OF ORANGE ) ss COSTA MESA SANITARY DISTRICT ) I, JOAN REVAK, Clerk of the Costa Mesa Sanitary District, hereby certify that the foregoing Warrant Resolution No. CMSD 2009 -11 was duly adopted by the Costa Mesa Sanitary District at a regular meeting held on the 20th day of May 2009. IN WITNESS WHEREOF, I have hereunto set my hand and affixed the Seal of the Costa Mesa Sanitary District on this 20th day of May 2009. Clerk of the Costa Mesa Sanitary District Accounts Payable Checks for Approval User: tgonzalez Printed: 05/06/2009 - 1:27 PM COST A 5IriSj4 S}`LWI1,`YIS:IG .. _ an Independent Special Oiserkt Check Number Check Date Fund Name Account Name Vendor Name Amount 0 04/01/2009 Liquid Waste Fund Life/AD &D Insurance Guardian 330.00 0 04/01/2009 Liquid Waste Fund Long -Term Disability Guardian 236.60 0 04/01/2009 Solid Waste Fund Benefits Admin Costs Guardian 0.50 0 04/01/2009 Liquid Waste Fund Benefits Admin Costs Guardian 4.50 Check Total: 571.60 0 04/07/2009 Liquid Waste Fund PERS Medical Cal PERS 6,089.50 0 04/07/2009 Solid Waste Fund Benefits Admin Costs Cal PERS 2.74 0 04/07/2009 Liquid Waste Fund Benefits Admin Costs Cal PERS 24.66 0 04/08/2009 Liquid Waste Fund PERS Retirement Check Total: 6,116.90 0 04/08/2009 Liquid Waste Fund Federal Withholding Taxes Internal Revenue Service 4,214.64 0 04/08/2009 Liquid Waste Fund Medicare - Employee Internal Revenue Service 474.90 0 04/08/2009 Liquid Waste Fund Medicare - Employee Internal Revenue Service 355.56 0 04/08/2009 Liquid Waste Fund Medicare - Employee Internal Revenue Service 119.34 Check Total: 5,164.44 0 04/08/2009 Liquid Waste Fund State Withholding Taxes State of Cal Emp Dev Dept 1,196.79 Check Total: 1,196.79 0 04/08/2009 Liquid Waste Fund PERS Retirement Cal Pers Employee Ret System 107.99 0 04/08/2009 Liquid Waste Fund PERS Retirement Cal Pers Employee Ret System 34.91 0 04/08/2009 Liquid Waste Fund PERS Retirement Cal Pers Employee Ret System 208.80 0 04/08/2009 Liquid Waste Fund PERS Retirement Cal Pers Employee Ret System 67.51 0 04/08/2009 Liquid Waste Fund PERS Retirement Cal Pers Employee Ret System 1,573.62 0 04/08/2009 Liquid Waste Fund PERS Retirement Cal Pers Employee Ret System 2,983.11 0 04/08/2009 Liquid Waste Fund PERS Survivor Benefit Cal Pers Employee Ret System 11.16 0 04/08/2009 Liquid Waste Fund PERS Retirement Cal Pers Employee Ret System 498.64 AP - Chor Approval ( 05/06/2009 - 1:27 PM) age 1 Checkober Check Date Fund Name Account Namie Vendor Name Amount 0 04/08/2009 Liquid Waste Fund PERS Retirement Cal Pers Employee Ret System 964.36 0 04/08/2009 Liquid Waste Fund PERS - Employer Cal Pers Employee Ret System 0.01 Check Total: 6,450.11 0 04/22/2009 Liquid Waste Fund Federal Withholding Taxes Internal Revenue Service 4,275.75 0 04/22/2009 Liquid Waste Fund Medicare - Employee Internal Revenue Service 478.05 0 04/22/2009 Liquid Waste Fund Medicare - Employee Internal Revenue Service 365.91 0 04/22/2009 Liquid Waste Fund Medicare - Employee Internal Revenue Service 112.14 Check Total: 5,231.85 0 04/22/2009 Liquid Waste Fund State Withholding Taxes State of Cal Emp Dev Dept 1,214.00 Check Total: 1,214.00 0 04/22/2009 Liquid Waste Fund PERS Retirement Cal Pers Employee Ret System 109.05 0 04/22/2009 Liquid Waste Fund PERS Retirement Cal Pers Employee Ret System 34.53 0 04/22/2009 Liquid Waste Fund PERS Retirement Cal Pers Employee Ret System 210.87 0 04/22/2009 Liquid Waste Fund PERS Retirement Cal Pers Employee Ret System 66.79 0 04/22/2009 Liquid Waste Fund PERS Retirement Cal Pers Employee Ret System 1,557.69 0 04/22/2009 Liquid Waste Fund PERS Retirement Cal Pers Employee Ret System 3,012.57 0 04/22/2009 Liquid Waste Fund PERS Survivor Benefit Cal Pers Employee Ret System 11.16 0 04/22/2009 Liquid Waste Fund PERS Retirement Cal Pers Employee Ret System 493.32 0 04/22/2009 Liquid Waste Fund PERS Retirement Cal Pers Employee Ret System 954.06 0 04/22/2009 Liquid Waste Fund PERS - Employer Cal Pers Employee Ret System 0.01 Check Total: 6,450.05 0 04/15/2009 Solid Waste Fund Investment Earnings Bank of America 518.36 Check Total: 518.36 0 04/29/2009 Liquid Waste Fund Federal Withholding Taxes Internal Revenue Service 150.00 0 04/29/2009 Liquid Waste Fund FICA - Employee Internal Revenue Service 369.95 0 04/29/2009 Liquid Waste Fund FICA - Employee Internal Revenue Service 369.95 0 04/29/2009 Liquid Waste Fund Medicare - Employee Internal Revenue Service 86.53 0 04/29/2009 Liquid Waste Fund Medicare - Employee Internal Revenue Service 86.53 Check Total: 1,062.96 6203 04/09/2009 Solid Waste Fund Building Maintenance 949 Storage 16.00 6203 04/09/2009 Liquid Waste Fund Building Maintenance 949 Storage 144.00 AP - Checks for Approval ( 05/06/2009 - 1:27 PM ) Page 2 Check Number Check Date Fund Name Account Name Vendor Name Amount Check Total: 160.00 6204 04/09/2009 Liquid Waste Fund Employee Insurance AFLAC 922.22 Check Total: 922.22 6205 04/09/2009 Liquid Waste Fund Sewer Maint -Small Tools /Eq All American Sewer Tools 1,175.90 6205 04/09/2009 Liquid Waste Fund Sewer Maint -Small Tools /Eq All American Sewer Tools 158.50 Check Total: 1,334.40 6206 04/09/2009 Liquid Waste Fund Public Info /Ed/Community Promo American Solutions for Business 8,458.38 Check Total: 8,458.38 6207 04/09/2009 Liquid Waste Fund Sewer Maint - Equipment Maint Bee Busters 125.00 Check Total: 125.00 6208 04/09/2009 Solid Waste Fund Legal Services Alan R. Burns 665.18 6208 04/09/2009 Liquid Waste Fund Legal Services Alan R. Burns 1,235.32 6208 04/09/2009 Liquid Waste Fund Legal Services Alan R. Bums 1,212.70 6208 04/09/2009 Solid Waste Fund Legal Services Alan R. Burns 36.20 6208 04/09/2009 Solid Waste Fund Legal Services Alan R. Burns 1,197.32 6208 04/09/2009 Liquid Waste Fund Legal Services Alan R. Burns 2,223.58 6208 04/09/2009 Liquid Waste Fund Legal Services Alan R. Burns 506.80 Check Total: 7,077.10 6209 04/09/2009 Solid Waste Fund Household Hazardous Waste Curbside, Inc. 424.00 6209 04/09/2009 Solid Waste Fund Household Hazardous Waste Curbside, Inc. 1,482.76 Check Total: 1,906.76 6210 04/09/2009 Liquid Waste Fund Sewer Lateral Program #186 Doris Lee 1,800.00 Check Total: 1,800.00 6211 04/09/2009 Solid Waste Fund Gas - Building The Gas Company 2.80 6211 04/09/2009 Liquid Waste Fund Gas - Building The Gas Company 25.20 age 3 AP - Ch1Wr Approval ( 05/06/2009 - 1:27 PM) Checkeber Check Date Fund Name Account Nam* Vendor Name � Amount 6212 04/09/2009 Liquid Waste Fund Sewer Maint - Material /Supplies Golden Bell Products, Inc. 6213 04/09/2009 Liquid Waste Fund Engineering/Architectual Sery 6213 04/09/2009 Liquid Waste Fund Plan Ck/Inspection- Inside 6213 04/09/2009 Liquid Waste Fund Plan Ck/Inspection- Outside 6213 04/09/2009 Liquid Waste Fund Plan Ck/Inspection- Inside 6213 04/09/2009 Liquid Waste Fund Irvine PS Frce Main# 171 -Contr 6213 04/09/2009 Liquid Waste Fund OCSD Grant #175 - Cont Svc 6213 04/09/2009 Solid Waste Fund District Manager 6213 04/09/2009 Liquid Waste Fund District Manager Robin B. Hamers & Assoc., Inc. Robin B. Hamers & Assoc., Inc. Robin B. Hamers & Assoc., Inc. Robin B. Hamers & Assoc., Inc. Robin B. Hamers & Assoc., Inc. Robin B. Hamers & Assoc., Inc. Robin B. Hamers & Assoc., Inc. Robin B. Hamers & Assoc., Inc. 6214 04/09/2009 Solid Waste Fund Postage Hasler 6214 04/09/2009 Liquid Waste Fund Postage Hasler 6215 04/09/2009 Liquid Waste Fund Sewer Maint - Material /Supplies Home Depot Credit Services 6215 04/09/2009 Liquid Waste Fund Sewer Maint - Material /Supplies Home Depot Credit Services 6215 04/09/2009 Liquid Waste Fund Sewer Maint- Material/Supplies Home Depot Credit Services 6215 04/09/2009 Solid Waste Fund Building Maintenance Home Depot Credit Services 6215 04/09/2009 Liquid Waste Fund Building Maintenance Home Depot Credit Services 6215 04/09/2009 Liquid Waste Fund Sewer Maint - Material /Supplies Home Depot Credit Services 6216 04/09/2009 6216 04/09/2009 6217 04/09/2009 Liquid Waste Fund Liquid Waste Fund Liquid Waste Fund Sewer Maint -Pump Stn Contract Jimni Systems, Inc Sewer Maint -Pump Stn Contract Jimni Systems, Inc Sewer Lateral Program #186 John Foreman Check Total: Check Total: Check Total: Check Total: Check Total: Check Total: Check Total: 28.00 1,495.31 1,495.31 1,400.00 5,312.50 297.50 8,550.00 6,790.00 8,890.00 1,990.63 3,696.87 36,927.50 4.26 38.30 42.56 37.29 68.30 77.16 1.72 15.46 29.29 229.22 4,466.80 1,387.67 5,854.47 1,800.00 1,800.00 6218 04/09/2009 Liquid Waste Fund Sewer Maint- Water Pumps Mesa Consolidated Water Dist 15.00 6218 04/09/2009 Liquid Waste Fund Sewer Maint- Water Pumps Mesa Consolidated Water Dist 15.00 AP - Checks for Approval ( 05/06/2009 - 1:27 PM ) Page 4 Check Number Check Date Fund Name Account Name Vendor Name Amount 6218 04/09/2009 Liquid Waste Fund Sewer Maint- Water Pumps Mesa Consolidated Water Dist 15.00 Check Total: 45.00 6219 04/09/2009 Solid Waste Fund Office Supplies Office Depot 17.09 6219 04/09/2009 Liquid Waste Fund Office Supplies Office Depot 153.76 6219 04/09/2009 Solid Waste Fund Office Supplies Office Depot 4.95 6219 04/09/2009 Liquid Waste Fund Office Supplies Office Depot 44.53 6219 04/09/2009 Solid Waste Fund Office Supplies Office Depot -1.66 6219 04/09/2009 Liquid Waste Fund Office Supplies Office Depot -14.98 6219 04/09/2009 Solid Waste Fund Office Supplies Office Depot 2.10 6219 04/09/2009 Liquid Waste Fund Office Supplies Office Depot 18.91 Check Total: 224.70 6220 04/09/2009 Solid Waste Fund Building Maintenance Pacific Building Care, Inc. 45.38 6220 04/09/2009 Liquid Waste Fund Building Maintenance Pacific Building Care, Inc. 408.37 Check Total: 453.75 6221 04/09/2009 Liquid Waste Fund Sewer Lateral Program #186 Randy Strodel 1,800.00 Check Total: 1,800.00 6222 04/09/2009 Liquid Waste Fund Sewer Lateral Program #186 Ronald Hackleman 937.50 Check Total: 937.50 6223 04/09/2009 Liquid Waste Fund Sewer Lateral Program #186 Rosalind Hanaway 1,800.00 Check Total: 1,800.00 6224 04/09/2009 Solid Waste Fund Electric - Building Southern California Edison 50.20 6224 04/09/2009 Liquid Waste Fund Electric - Building Southern California Edison 451.83 Check Total: 502.03 6225 04/09/2009 Liquid Waste Fund Sewer Lateral Program #186 Spengler Properties 1,800.00 Check Total: 1,800.00 6226 04/09/2009 Liquid Waste Fund Sewer Lateral Program #186 Telford Cottom 1,800.00 age 5 AP - Ch jWr Approval ( 05/06/2009 - 1:27 PM) • Chec*her Check Date Fund Name Account Namis Vendor Name Amount Check Total: 1,800.00 6227 04/09/2009 Liquid Waste Fund Deferred Compensation - 457 VantagePoint Transfer Agents 305.00 Check Total: 305.00 6228 04/09/2009 Liquid Waste Fund Deferred Medical -RHS- Employee VantagePoint Transfer Agents 276.42 6228 04/09/2009 Liquid Waste Fund Deferred Medical -RHS- Employee VantagePoint Transfer Agents 205.94 6228 04/09/2009 Liquid Waste Fund Deferred Medical -RHS- Employee VantagePoint Transfer Agents 70.48 Check Total: 552.84 6229 04/09/2009 Solid Waste Fund Cellular Service Verizon Wireless 36.25 6229 04/09/2009 Liquid Waste Fund Cellular Service Verizon Wireless 683.90 Check Total: 720.15 6230 04/09/2009 Liquid Waste Fund Sewer Lateral Program #186 Fred Revely 1,009.00 Check Total: 1,009.00 6231 04/23/2009 Solid Waste Fund Telephone Bk Recycling Program American Solutions for Business 2,094.02 Check Total: 2,094.02 6232 04/23/2009 Solid Waste Fund Telephone AT &T 5.86 6232 04/23/2009 Liquid Waste Fund Telephone AT &T 52.71 6232 04/23/2009 Solid Waste Fund Telephone AT &T 48.28 6232 04/23/2009 Liquid Waste Fund Telephone AT &T 434.48 Check Total: 541.33 6233 04/23/2009 Solid Waste Fund Professional Services BHI Management Consulting 484.00 6233 04/23/2009 Liquid Waste Fund Professional Services BHI Management Consulting 4,356.00 Check Total: 4,840.00 6234 04/23/2009 Liquid Waste Fund Sewer Lateral Program #186 Bill Walsh 1,800.00 Check Total: 1,800.00 6235 04/23/2009 Solid Waste Fund Investment Earnings Bank of New York 1,500.00 AP - Checks for Approval ( 05/06/2009 - 1:27 PM ) Page 6 Check Number Check Date Fund Name Account Name Vendor Name Amount Check Total: 1,500.00 6236 04/23/2009 Solid Waste Fund Travel/Meals/Lodging Bank of America 22.92 6236 04/23/2009 Liquid Waste Fund Travel/Meals /Lodging Bank of America 206.28 6236 04/23/2009 Liquid Waste Fund Sewer Maint - Equipment Maint Bank of America 55.80 6236 04/23/2009 Solid Waste Fund Travel/Meals /Lodging Bank of America 9.57 6236 04/23/2009 Liquid Waste Fund Travel/Meals/Lodging Bank of America 86.09 6236 04/23/2009 Solid Waste Fund Building Maintenance Bank of America 8.53 6236 04/23/2009 Liquid Waste Fund Building Maintenance Bank of America 76.78 6236 04/23/2009 Solid Waste Fund Travel/Meals /Lodging Bank of America 10.00 6236 04/23/2009 Liquid Waste Fund Travel/Meals /Lodging Bank of America 90.07 6236 04/23/2009 Solid Waste Fund Travel/Meals /Lodging Bank of America 1.60 6236 04/23/2009 Liquid Waste Fund Travel/Meals /Lodging Bank of America 14.37 6236 04/23/2009 Solid Waste Fund Travel/Meals /Lodging Bank of America 23.65 6236 04/23/2009 Liquid Waste Fund Travel/Meals /Lodging Bank of America 212.85 6236 04/23/2009 Solid Waste Fund Staff Development Bank of America 47.00 6236 04/23/2009 Liquid Waste Fund Staff Development Bank of America 423.00 6236 04/23/2009 Solid Waste Fund Staff Development Bank of America 21.52 6236 04/23/2009 Liquid Waste Fund Staff Development Bank of America 193.68 6236 04/23/2009 Liquid Waste Fund Office Supplies Bank of America 448.95 6236 04/23/2009 Solid Waste Fund Travel/Meals/Lodging Bank of America 22.50 6236 04/23/2009 Liquid Waste Fund Travel/Meals/Lodging Bank of America 202.50 6236 04/23/2009 Liquid Waste Fund Sewer Maint - Equipment Maint Bank of America 74.91 6236 04/23/2009 Liquid Waste Fund Sewer Maint - Equipment Maint Bank of America 62.12 6236 04/23/2009 Liquid Waste Fund Travel/Meals /Lodging Bank of America 229.50 6236 04/23/2009 Solid Waste Fund Travel /Meals/Lodging Bank of America 25.50 6236 04/23/2009 Solid Waste Fund Office Supplies Bank of America 85.71 6236 04/23/2009 Liquid Waste Fund Office Supplies Bank of America 771.37 6236 04/23/2009 Solid Waste Fund Travel /Meals /Lodging Bank of America 12.15 6236 04/23/2009 Liquid Waste Fund Travel/Meals /Lodging Bank of America 109.35 6236 04/23/2009 Solid Waste Fund Travel/Meals /Lodging Bank of America 2.16 6236 04/23/2009 Liquid Waste Fund Travel/Meals /Lodging Bank of America 19.44 6236 04/23/2009 Liquid Waste Fund Travel/Meals/Lodging Bank of America 27.50 6236 04/23/2009 Solid Waste Fund Travel/Meals /Lodging Bank of America 3.06 6236 04/23/2009 Solid Waste Fund Travel/Meals/Lodging Bank of America 2.17 6236 04/23/2009 Liquid Waste Fund Travel/Meals/Lodging Bank of America 19.57 6236 04/23/2009 Liquid Waste Fund Sewer Maint - Material /Supplies Bank of America 26.80 6236 04/23/2009 Liquid Waste Fund Capital Outlay Bank of America 217.50 6236 04/23/2009 Liquid Waste Fund Staff Development Bank of America 264.00 6236 04/23/2009 Solid Waste Fund Travel/Meals /Lodging Bank of America 13.92 6236 04/23/2009 Liquid Waste Fund Travel/Meals /Lodging Bank of America 125.28 6236 04/23/2009 Liquid Waste Fund Sewer Maint- Equipment Maint Bank of America 143.96 6236 04/23/2009 Solid Waste Fund Staff Development Bank of America 1.50 6236 04/23/2009 Liquid Waste Fund Staff Development Bank of America 13.50 AP - ChjWr Approval ( 05/06/2009 - 1:27 PM ) 0 it age 7 Check* her Check Date Fund Name Account Name! Vendor Name � Amount 6236 04/23/2009 Solid Waste Fund 6236 04/23/2009 Liquid Waste Fund 6236 04/23/2009 Liquid Waste Fund 6237 04/23/2009 Solid Waste Fund 6237 04/23/2009 Liquid Waste Fund 6238 04/23/2009 Solid Waste Fund 6239 04/23/2009 Solid Waste Fund 6240 04/23/2009 Liquid Waste Fund 6241 04/23/2009 Liquid Waste Fund 6242 04/23/2009 Solid Waste Fund 6242 04/23/2009 Solid Waste Fund 6243 04/23/2009 Liquid Waste Fund 6244 04/23/2009 Liquid Waste Fund 6245 04/23/2009 Facilities Revolving Fund AP - Checks for Approval ( 05/06/2009 - 1:27 PM ) Travel/Meals /Lodging Bank of America 4.50 Travel/Meals/Lodging Bank of America 40.50 Capital Outlay Bank of America 2,900.61 Check Total: 7,374.24 Fiscal Services CBIZ ATA Orange County LLC 1,880.20 Fiscal Services CBIZ ATA Orange County LLC 3,491.80 Check Total: 5,372.00 Public Info /Ed/Community Promo Charles TeWinkle Middle Sch 300.00 Check Total: 300.00 Trash Hauler Costa Mesa Disposal 196,648.83 Check Total: 196,648.83 Dental Insurance CoPower 630.63 Check Total: 630.63 Sewer Maint -Pump Stn Contract C &R Drains 176.00 Check Total: 176.00 Recycling/Disposal CR Transfer, Inc. 169,772.98 Recycling/Disposal CR Transfer, Inc. 8,830.40 Check Total: 178,603.38 Sewer Lateral Program #186 David Harrison 137.00 Check Total: 137.00 Fog Program #180 - Contract Svc Environmental Engr & Cont, Inc 9,083.50 Check Total: 9,083.50 District Yard Enovity, Inc. 3,260.00 Page 8 Check Number Check Date Fund Name Account Name Vendor Name Amount Check Total: 3,260.00 6246 04/23/2009 Solid Waste Fund Travel/Meals /Lodging Jim Ferryman 1.65 6246 04/23/2009 Liquid Waste Fund Travel /Meals /Lodging Jim Ferryman 14.85 Check Total: 16.50 6247 04/23/2009 Solid Waste Fund Benefits Admin Costs Horizon Health EAP 1.40 6247 04/23/2009 Liquid Waste Fund Benefits Admin Costs Horizon Health EAP 12.60 Check Total: 14.00 6248 04/23/2009 Liquid Waste Fund Sewer Maint- Water Pumps Irvine Ranch Water District 7.50 6248 04/23/2009 Liquid Waste Fund Sewer Maint- Water Pumps Irvine Ranch Water District 7.50 Check Total: 15.00 6249 04/23/2009 Solid Waste Fund Travel/Meals /Lodging Independent Special Dist of OC 1.20 6249 04/23/2009 Liquid Waste Fund Travel/Meals/Lodging Independent Special Dist of OC 10.80 Check Total: 12.00 6250 04/23/2009 Liquid Waste Fund Sewer Lateral Program #186 Jeff Tanner 1,800.00 Check Total: 1,800.00 6251 04/23/2009 Solid Waste Fund Public Info /Ed/Community Promo King Badge & Button Comp 155.15 6251 04/23/2009 Liquid Waste Fund Public Info /Ed/Community Promo King Badge & Button Comp 1,396.37 Check Total: 1,551.52 6252 04/23/2009 Solid Waste Fund Equipment Maintenance Konica Minolta Bus Sol U.S.A., 3.78 6252 04/23/2009 Liquid Waste Fund Equipment Maintenance Konica Minolta Bus Sol U.S.A., 34.04 6252 04/23/2009 Solid Waste Fund Equipment Maintenance Konica Minolta Bus Sol U.S.A., 46.41 6252 04/23/2009 Liquid Waste Fund Equipment Maintenance Konica Minolta Bus Sol U.S.A., 417.66 Check Total: 501.89 6253 04/23/2009 Solid Waste Fund Building Maintenance Lloyd Pest Control 7.00 6253 04/23/2009 Liquid Waste Fund Building Maintenance Lloyd Pest Control 63.00 AP - Chjor Approval ( 05/06/2009 - 1:27 PM) age 9 Checkdkber Check Date Fund Name Account Name Vendor Name . Amount Check Total: 70.00 6254 04/23/2009 Liquid Waste Fund Sewer Lateral Program #186 Margo Sanchez 1,800.00 Check Total: 1,800.00 6255 04/23/2009 Liquid Waste Fund Sewer Maint- Water Pumps Mesa Consolidated Water Dist 15.00 Check Total: 15.00 6256 04/23/2009 Solid Waste Fund Other Reimbursements Mike Dunn 20.00 Check Total: 20.00 6257 04/23/2009 Liquid Waste Fund Sewer Maint -Sewer Line Maint National Plant Services, Inc. 41,460.00 Check Total: 41,460.00 6258 04/23/2009 Liquid Waste Fund Sewer Maint - Equipment Maint Nextruk 4,532.03 Check Total: 4,532.03 6259 04/23/2009 Solid Waste Fund Public Info /Ed/Community Promo Norseman Plastics 1,900.00 Check Total: 1,900.00 6260 04/23/2009 Solid Waste Fund MultiMed/Blueprint/Copies /Sub The Orange County Register 4.28 6260 04/23/2009 Liquid Waste Fund MultiMed/Blueprints /Copies /Sub The Orange County Register 38.52 Check Total: 42.80 6261 04/23/2009 Liquid Waste Fund Due to OCSD Orange County Sanitation Distr 52,317.45 Check Total: 52,317.45 6262 04/23/2009 Solid Waste Fund Office Supplies Priority Mailing System 34.26 6262 04/23/2009 Liquid Waste Fund Office Supplies Priority Mailing System 308.30 Check Total: 342.56 6263 04/23/2009 Liquid Waste Fund Misc Swr Wk#164 -Cont Svc Santa Ana Blue Print 41.86 AP - Checks for Approval ( 05/06/2009 - 1:27 PM ) Page 10 Check Number Check Date Fund Name Account Name Vendor Name Amount 6267 04/23/2009 Solid Waste Fund Sharps Program Stericycle 195.31 6267 04/23/2009 Solid Waste Fund Sharps Program Check Total: 41.86 6264 04/23/2009 Liquid Waste Fund Sewer Maint - Electric Pumps Southern California Edison 346.63 6264 04/23/2009 Liquid Waste Fund Sewer Maint - Electric Pumps Southern California Edison 187.16 6264 04/23/2009 Liquid Waste Fund Sewer Maint - Electric Pumps Southern California Edison 302.31 6264 04/23/2009 Liquid Waste Fund Sewer Maint - Electric Pumps Southern California Edison 75.00 6264 04/23/2009 Liquid Waste Fund Sewer Maint - Electric Pumps Southern California Edison 34.42 6264 04/23/2009 Liquid Waste Fund Sewer Maint - Electric Pumps Southern California Edison 54.66 6264 04/23/2009 Liquid Waste Fund Sewer Maint - Electric Pumps Southern California Edison 352.58 6264 04/23/2009 Liquid Waste Fund Sewer Maint - Electric Pumps Southern California Edison 424.80 6264 04/23/2009 Liquid Waste Fund Sewer Maint- Electric Pumps Southern California Edison 826.45 6264 04/23/2009 Liquid Waste Fund Sewer Maint - Electric Pumps Southern California Edison 67.90 6264 04/23/2009 Liquid Waste Fund Sewer Maint - Electric Pumps Southern California Edison 80.01 6264 04/23/2009 Liquid Waste Fund Sewer Maint- Electric Pumps Southern California Edison 120.56 6264 04/23/2009 Liquid Waste Fund Sewer Maint - Electric Pumps Southern California Edison 41.81 6264 04/23/2009 Liquid Waste Fund Sewer Maint - Electric Pumps Southern California Edison 399.29 6264 04/23/2009 Liquid Waste Fund Sewer Maint - Electric Pumps Southern California Edison 440.11 6264 04/23/2009 Liquid Waste Fund Sewer Maint - Electric Pumps Southern California Edison 965.75 6264 04/23/2009 Liquid Waste Fund Sewer Maint - Electric Pumps Southern California Edison 66.17 6264 04/23/2009 Liquid Waste Fund Sewer Maint - Electric Pumps Southern California Edison 326.71 6264 04/23/2009 Liquid Waste Fund Sewer Maint - Electric Pumps Southern California Edison 1,080.25 Check Total: 6,192.57 6265 04/23/2009 Solid Waste Fund Travel /Meals /Lodging Arlene Schafer 3.00 6265 04/23/2009 Liquid Waste Fund Travel /Meals /Lodging Arlene Schafer 27.00 Check Total: 30.00 6266 04/23/2009 Solid Waste Fund Mileage Reimbursement Ronald Shef 360.85 6266 04/23/2009 Liquid Waste Fund Mileage Reimbursement Ronald Shef 40.10 Check Total: 400.95 6267 04/23/2009 Solid Waste Fund Sharps Program Stericycle 203.39 6267 04/23/2009 Solid Waste Fund Sharps Program Stericycle 195.31 6267 04/23/2009 Solid Waste Fund Sharps Program Stericycle 145.91 6267 04/23/2009 Solid Waste Fund Sharps Program Stericycle 965.99 6267 04/23/2009 Solid Waste Fund Sharps Program Stericycle 125.39 Check Total: 1,635.99 6268 04/23/2009 Solid Waste Fund Building Maintenance Trimco Landscape 11.40 AP - Chjor Approval ( 05/06/2009 - 1:27 PM ) 0 4 ge 11 Check Aer Check Date Fund Name Account Name Vendor Name Amount 6268 04/23/2009 Liquid Waste Fund 6269 04/23/2009 Liquid Waste Fund 6270 04/23/2009 Liquid Waste Fund 6271 04/23/2009 Liquid Waste Fund 6272 04/23/2009 Liquid Waste Fund 6272 04/23/2009 Liquid Waste Fund 6272 04/23/2009 Liquid Waste Fund AP - Checks for Approval ( 05/06/2009 - 1:27 PM ) Building Maintenance Trimco Landscape 102.60 Check Total: 114.00 Medical/Employment Services Tustin Irvine Medical 133.32 Check Total: 133.32 Contract Services Underground Service Alert/SC 124.00 Check Total: 124.00 Deferred Compensation - 457 VantagePoint Transfer Agents 305.00 Check Total: 305.00 Deferred Medical -RHS- Employee VantagePoint Transfer Agents 277.83 Deferred Medical -RHS- Employee VantagePoint Transfer Agents 207.35 Deferred Medical -RHS- Employee VantagePoint Transfer Agents 70.48 Check Total: 555.66 Report Total: 642,392.98 Page 12 M V R E Cal sa Sanitary Dlatrl0t Expense Reirnlef :.ment Form for Directors V ' Name: J i Iv{ I C' 141A h/ I. Attach NI wsipts. d I.-�zzs3 SDAnf R�/a1�. DATE OR EVEMT PUM9 E oA OCCASION LOCATION TRAVEL' MEAL EXPENSE O1NEA -. � - -- - Z �- o r A4 �*-2-1- C C -- - J-/1' - -- A AL Ltjj &41S ;44w- kk ,4LCrrwS oFFc>� riw PL- 'can to uw for orw a auto as wen to ", Arno ve, as tare ii. Caftulation 1. miles at _t�Il� per mile unent Aare) 2. Total mama 3. , f � days attendance at $ 221.00 per day �a� xeene aeHA++ 4. Meeting 5. Other CohferancemVerd; Location: Per Ordinance No. SSA "Board members shall provide, brief woe an meetings attetwled M publk use at the next regular Board meeting." (Operations Coda, Section 3.01.035) r v m f _ 3A.t.•ae Total = $ !j 3 %G.d O Significant points learned of berniit to the District and its ratepayers: Director Signature;,w�� -ti1n -- �o tit 8 4 N 0 3 1 J L a n J r C Costa Mesa Sanitary District _ Expense Reimbursement Form for Directors Name: lti ?A I. Attach all receipts. DATE OF EVENT PURPOSE OP OCCASION LOCATION TRAVEL' MEAL EXPENSE OTHER q,107 De ( ��u�; -- e-9 n4 q /� �Z IM - -- �D l I -S -- _ - - U AL L� 13v� S A�twC sr� -- .4Lep ✓s OfFt� ��a - P►.Yt ujtz-- 1S- 'U ej 'Can be used for orivate auto as well as JeW, hrno and alt tare II. Calculation - ,�_ miles at 55,0 cents- per mile (Current fte) 2. Total meals 3. days attendance at $ 221.00 per day (pct Mora penco 4. Meeting 5. Other Conference/Event: Location: Per Ordinance No. 55, "Board members shall provide brief reports on meetings attended et public expense at the next regular 9oard meeting." (Operations Code, Section 3.01.035) r- n m rn S 1o. is Total = $ Significant points learned of benefit to the District and its ratepayers: Director Signature;_, • i 4 Costa Mesa Sanitary District Expense Reimbursenot Form for Directors Name: I. Attach all receipts. F, DATE OF EVENT PURPOSE OR OCCASION LOCATION TRAVEL' MEAL EXPENSE OTHER Q' (-5 v W �- C-0 --� c.�, �),� • d G Lo C S 7 -- 4 (1 o 109 C j? SAY ix� I C u c S 4-1 S' r, S S �� ,v✓ C >k S 4 11(,j (7000C q- ( 20 41sz c Q x-VL ' N S j 4- l I b LT G �l �t 'n i f ` C vl S 47( C- LkA i --3A t C Vl 1 S 4-(3o a vai, ua usCu iul P1wCuc auto as wttn as taxi, nrnv v air rar C- 11. Calcul tion 1. miles at 55.0 cents per mile = $ (Current Rate) 2. Total meals 3. days attendance at $ 221.00 per day = (3 Z (per Board policy) 4. Meeting 5. Other = Conference/Event: CUJL P', e L, t - Total = $ Significant points learned of benefit to the District and its Location: (- - �° �'`�( '�" ratepayers: ,k ,�k f ©- �t�� 1 a.iaQ,,,. �j ov zc� c� 0 r--,4 ©v��e{ t� oaC d��.,tZr�Q Nan Per Ordinance No. 55, Board members shall provide brief report s on meetings attended at public expense at the next regular Board meeting." (Operations Code, Section 3.01.035) b c © (rev. 1 /1109) r-- Q - p ✓t.� (�� I C -� Director Signature: \ \� Costa Mesa Sanitary District Expense Reimbursement Form for Directors Name: �c_c� -� +�� c lr� I. Attach all receipts. DATE OF EVENT PURPOSE OR OCCASION LOCATION TRAVEL' MEAL EXPENSE OTHER 1 'Can be used for private auto as well as taxi, limo and air fare. II. Calculation 1. 9 miles at 55.0 cents per mile (Current Rate) 2. Total meals 3. days attendance at $ 221.00 per day (per Board policy) 4. Meeting 5. Other Conference/Event: Location: Per Ordinance No. 55, "Board members shall provide brief reports on meetings attended at public expense at the next regular Board meeting." (Operations Code, Section 3.01.035) (rev. vvos) _ $ Total= $ Significant points learned of benefit to the District and its ratepayers: Oirector Signature: ��c ��'' 1 .. r Costa Mesa nitary District Expense Reimbursnt Form for Directors Name: '� �� AZ7, 1. Attach all receipts. DATE OF EVENT PURPOSE OR OCCASION LOCATION TRAVEL• MEAL EXPENSE OTHER 4- 9,109 C-uO tad l00 'Can be used for private auto as well as taxi, limo and air fare. ll. Calculation 1. 'LO C7 miles at 55.0 cents per mile (Current Rate) 2. Total meals +- Qae v_4 t C,4 vadr Q W^ 3. days attendance at $ 221.00 per day (per Board policy) 4. Meeting 5. Other Conference/Event:n�% L V' w emu, Location: 11A Per Ordinance No. 55, "Board members shall provide brief reports on meetings attended at public expense at the next regular Board meeting." (Operations Code, Section 3.01.035) cLT-1 �w� (rev. 1/1109) U<�• SS ou -- = Total = $ $ �' Significant points learned of benefit to the District and its ratepaycers: csa. Zo v cog ($a oro.SL n Q alLoc t v S �•. Q ttiscs�?•• (. . dw�i '4a ru` c- �Q. 3 0 9 116 dA*5c A . '161 .J .o. Jcc a , -W-,- -.-- U1. . Director Signature: S 2 008 109 C a.t„s,l �- .. "! A Coete Mesa Sanitary District 0 Expense Reimburserrst Form for Directors 1. Attach all rf>tce>Apts. r � DAVE OF EVENT PURPOSE OR OCCABCW LOCATION TRAVEL* MEAL EXPENSE OTHER c h- ` 1 Wt w i ✓�crc.v� -vt- 5v A 4o w- 4.-,nCt o!t `Can be used floc private auto as web as taxi, Ifmo and a1r fare. 11. Celcuhwon 1, miles at 53.0 centf3 per mile PURIM FWs) 2. Tots) msale 3. S days attendance at $,221.00 per day (rm, Board Do" 4. Meeting 5. tither ConfemcelEvent; Location: Per Ordinance No. 56, "Board mwnbers shall provide brief reports on masttngs attw ded at public expense at the next regular Sowd wwsthg." (Operations Code, Section 3.01.0 =$ a i O D a 0 Total = $ L. 105-00 Significant points learned of benefit to the District and Its ratepayoers: { tew. mml Director Signature, co LS Costa Mesa Sanitary &let ? Expense Reimbursement Form for Directors Name j J,0,� 6 L I. Attach all receipts. r 'Can be used far privet© GOD es well as lava. kW and alrfar44 j U — O ` j - �� `yv� � f ►` N. Calculatian _ j _'t C n C C 1. mites at 55.0 cents per mile s �-_ t -C) 'L5 {Qtt,enl RnU!] 1� J„ ,'� C lv,5V r �r 2. Totel mee18 rr . 1 - 3. L days attendance at $221M. per stay 4. Meeting_ — -- 5- Other VonferencedEvent: _ocation: .— Aer Oidtnance No. 55, "Board members shall provkW brief reports on meetings attended at public expsnae at the next egular Board meeting.' {Operations Cods, Section 3.01.005} _4(, 3a%C,o0 Total = $ 1� 31(. • o o _ -- Significant points learned of beneltt to the District and its ratepayers: director • LL 0 I M, �3 LVA I MO., a 'Can be used far privet© GOD es well as lava. kW and alrfar44 j U — O ` j - �� `yv� � f ►` N. Calculatian _ j _'t C n C C 1. mites at 55.0 cents per mile s �-_ t -C) 'L5 {Qtt,enl RnU!] 1� J„ ,'� C lv,5V r �r 2. Totel mee18 rr . 1 - 3. L days attendance at $221M. per stay 4. Meeting_ — -- 5- Other VonferencedEvent: _ocation: .— Aer Oidtnance No. 55, "Board members shall provkW brief reports on meetings attended at public expsnae at the next egular Board meeting.' {Operations Cods, Section 3.01.005} _4(, 3a%C,o0 Total = $ 1� 31(. • o o _ -- Significant points learned of beneltt to the District and its ratepayers: director • LL 0 I. Anach all receipts. -V 7-1 iC Costs NIm Sanitary District Expense Reimbursement Form for Directors on OCCASION LOCATION DEAL EXPENSE ("\- w Ile*Can be used for private wD as well as laid, kno and air far&4 0 0 9 - f-� 11. Calculation ltz` _Tfles at _ 55.Q cents per mile 7 :-5 2- Total meals 4 r 3. days attendance at $2,ZLO per day wo enema Polto 4. Meeting 5. Othsr Conference/Event; Location: Per Oidinance No. 55, "Board numbers dell provMs, brief reports on meetings attended at public experne of the next regular Board mating." (Operstiorm Cods, section 301.0361 imV. wine 32. Total= $ Gl.y3 Significant points W~ of beret* to the District and Its ratepayers: sl Director Signature: �,121 0 1 • Costa Mesa nitary District Expense ReimbursAWnt Form for Directors Name: Gary Monahan 1. Attach all receipts. DATE OF EVENT PURPOSE OR OCCASION LOCATION TRAVEL* MEAL EXPENSE OTHER 4/3/09 Special Closed Session Meeting NCC, Costa Mesa 4/19/09 Sewer System Committee Meeting CMSD 4/27/09 Regular CMSD Board Meeting CMSD Board Room -Lan tie used for private auto as well as taxi, limo and air tare. II. Calculation 1. miles at 55.0 cents per mile (Current Rate) 2. Total meals 3. 3 days attendance at $ 221.00 per day (per Board policy) 4. Meeting 5. Other Conference/Event: Location: Per Ordinance No. 55, "Board members shall provide brief reports on meetings attended at public expense at the next regular Board meeting." (Operations Code, Section 3.01.035) (rev. 1/1/09) 663.00 Total= $ 663.00 Significant points learned of benefit to the District and its ratepayers: Director Signature: • • • ESTIMATE OF OVERALL CONSTRUCTION PHASE COSTS 5/13/2009 Mix District Yard Office Area Estimated Cost Furniture:- (Sewer, Maintenance Supervisor/Inspecto.r/Emer-ger�c)LOffice) Work Stations, Chairs, Tables K File Cabinets (3) Guest Chairs (4) Bookcases (2) --- Conference Table (1)/Chairs (6) --Kltchen—Table/ Chairs (4) $ 30,000.00 Plumbing fixtures $ 4,662.90 Office Wastebaskets (4) $ 40.00 Office —Equipment: w —ar%- Microsoft ic Office _- Backup System —#!0 Comput Computers (3) and Printers (2) 1 $ 8,000.00 —$ Copiers (1) 8,000.00 Fax Machine (1) $ 300.00 Shredder (2) $ 500.00 Phone System (4) $ 3,700.00 File Cabinets (3) $ 2,700.00 Fire Extinguishers (included in lZii-te—hen. Coffeemaker $ 70.00 Wastebasket (1) $ 35.00 Refrigerator/Microwave (included in bid) Warehouse Area 40 Cubic Yard Storage Container $ 5.000.00 Forklift Propane Fire Lockers (2) Air Compressor Spill Containment Platforms -------- Drum Trucks/Cradles $ 10,000.00 $ 2,454.00 $ 3,853.00 $ 700.00 256.00 Aerial Imaging Pallet Truck 1,654.48 $ 530.00 Hoist Installation $ 10,000.00 Outside Picnic Bench $ 1,000.00 Eyewash sh 500.00 Medical Kit 200.00 Material Data Safety Sheet Set-LI 300.00 Clock $ 40.00 Racking/Bin Cabinets. ------ Tool Storage Cabinet $ 6,598.00 600.00 Shop Welder Steam Cleaner 3,000.00 4,700.00 Electrified Breaker 1,400.00 Ll d ml 5,000.00 Spoolmatic 1,275.00 Plasma Cutter 2,850.00 Torch Set 1,000.00 Belt Grinder 1,762.00 Bench & Pedestaldrin&Wr -- 1,201.76 Wet/Dry Vacuum/Office Vacuum Drill Press Battery Charger Die Grinder Band Saw Cut-Off Saw -Ratchet Wrench 952.00 $ 1,307.00 45000 $ 248.13 $ 3,216,82 1,853.00 168.81 Impact Wrench $ 723.26 Pneumatic Maint Drill & Grip Drills $ 450.00 —1—,50-000 Beed Blaster Bench Lathe -7,31300 Vertical Milling package 8,600.00 Sandblasting System Scotsman ice Machine Flag Pole Lighting $ 2,525.75 3,00000 3,500.00 1 ,500.00 Building Construction _ Enovity $ 29,465.00 !Construction Contractor Engineer J$ GEO-ETKA, Inc Legal MCWD Capacity Charges JOCSD Charges I $ 2,086,902.00 :Archttect $ 18,600.00 26,884.00 7,600.00 $ 5,000.00 $ 13,417.00 $ 2,349,057.91 Mix SNNlrq�f ® ®� h� p o00 °° ° Costa SanitarN D R Aj .. an Inbepenc ent Special District ycO��O�oe�� Board of Directors Arlene Schafer May 6, 2009 Robert Ooten Gary Monahan Arthur Perry Orange County Juvenile Court James Ferryman 341 The City Drive P.O. Box 14170 Orange, CA 92863 -1570 Staff Robin B. Hamers To Whom It May Concern, Manager District Engineer John Daniel Kinney of 5304 Seashore Drive, Unit B, Newport Beach, CA 92663,. (949) 631 -1731 did perform 11 hours of Community Service in support of the Costa Mesa Sanitary Thomas A. Fauth District, a not - for - profit government agency, on May 5 -6, 2009 as follows: Assistant Manager May 5, 2009: 0900- 1730hrs, less .5hrs for lunch: 8 hours Joan Revak May 6, 2009: 0900- 1200hrs: 3 hours oai-d Secretary gram Manager Work performed involved building maintenance consisting of exterior Clerk of the District washing /cleaning and first floor window cleaning. I may be reached at 949-645 - 8400, x222: Alan R. Burns Legal Counsel Marcus D. Davis TreasurerlDirector of Thomas A, Fauth Finance Assistant Manager Phone (949) 645 -8400 Fax (949) 650 -2253 Address 628 W. 19th Street Costa Mesa, CA 0 92627 -2716 WA Primed on Protecting our community is �eaf tb by providing solid waste anb sewer cof f ection services. Rec_icled Paper www.crosbca.9ov • r� �J • SEWER SYSTEM COMMITTEE AGENDA May 19, 2009,10:30 a.m. Costa Mesa Sanitary District 628 W. 19th Street Costa Mesa, California Directors Monahan, Ooten and Ferryman I. Monthly Spill Statistics A. 327 W. Wilson St SSO — OC Register Article B. Fees for Violators II. NMUSD - Sewer Easement Near Velasco Lane (Sonora School) — Residents/Owners Outreach III. CMSD Line Cleaning After CCTV Project Completion — NPSI Agreement — Addendum 1 IV. SSMP Update V. Uniform Construction Cost Accounting Act Bidding (Pump Stations, Manhole Rehab, offsets) V1. Liquid Waste Budget Review VII. `CUT OUT THE FAT' Residential Education Information — EEC — Update VIII. Clearinghouse Location for Educational Materials — SARBS FTP — Update IX. Transfer of Sewer Lines from OCSD to CMSD — Requires OCSD spend $1 Million in Repairs X. District Yard - Contractor Selection Process/Schedule/Costs XI. CMSD Projects; A. Project #129 — Bristol Street Sewer; Update on Design Phase B. Project #164 — Miscellaneous Sewer Work — Cockroach Check C. Project #168 — Irvine Pumping Station Relocation — Update on Damage to Adjoining Property D. Project #170 — Prepare Emergency Response Plans for Pumping Stations E. Project #171 — Irvine Pumping Station Force Main Rehabilitation F. Project #175 — OCSD Grant — Televising CMSD Sewer Lines — 03/09 Completion G. Project #182 — Analysis of CCTV Results H. Project #183 — System -Wide Sewer Repair— New Project on Bristol Street 1. Project #186 — Sewer Lateral Assistance Program — Update 1. April 2009 `Newport Beach Association of REALTORS' Publication 2. Root Intrusion Repair Coordination with Costa Mesa City Sidewalk/Curb /Gutter Repairs J. Project #187 — District Yard Update — LEED Gold Standard — Savings -By- Design $2,902 ( +$713) XII. Other XIII. SSC Meeting Schedule: Tuesday prior to the Fourth Thursday of Each Month XIV. Public Comments Dated: May 14, 2009 Clerk of the District Page 140 SEWER LATERAL AND CLEAN OUT FINAOAL ASSISTANCE PROGRAM - CMSD #186 2008 -2009 Fiscal Year La*dated: 05/13/09 Work Performed: 1 2184 Rural Place Gary Monahan 9/548 -0099 6/10/2008 Completed T C, CO V $ 375.00 7/31/2008 2 923 Cedar Place Terri Gist - Queener 9/646 -4048 6/26/2008 Completed C, RC, CO, SP $ 1,800.00 7/15/2008 3 929 Cedar Place Terri Gist - Queener 9/646 -4048 7/3/2008 Completed C, SR $ 387.50 7/15/2008 4 3036 Garfield Avenue Ran Malouf 909 - 374 -8640 7/3/2008 Completed T CO, V SR $ 1,325.00 7/31/2008 5 2379/2381 Elden Avenue Elden Street Partners LP 9/230 -5426 7/8/2008 Completed T, C, RC, V 1 $ 830.00 7/31/2008 6 1035 Presidio Drive Kamal Pepic 7/957 -2983 7/8/2008 Completed T, C, V $ 326.42 7/31/2008 257 E. 16th Place John Steed 9/697 -5652 7/14/2008 In Progress 3144 Sicily Avenue Christopher Ceding 7/751 -2008 7/16/2008 In Progress 20232 Spruce Avenue (Brad Larkins 19/244 -3465 17/21/2008 (Completed IT, C, CO, V $ 1,750.00 3/12/2009 341 Cherry Tree Ln. Brien Bohler 7/349 -2960 7/2312008 In Progress 2170 Pacific Avenue A,B,C David D. Coe 9/548 -5131 7/23/2008 lCompleted IT, C, RC, CO, V $ 1,800.00 8/28/2008 7 8 9 10 11 12 327 E. 21st Street Leslie Marler 7/545 -0442 7/28/2008 Com feted T, C, RC, CO, V, SR $ 1,800.00 9/25/2008 13 820 Towne Street 974 W. 19th Street 360 Ramona Way IBrad Edwards Alfredo Maciel Jill Johnson 9/874 -9212 9/548 -0600 9/887 -4145 7/28/2008 7/31/2008 7/31/2008 ICompleted In Progress ICompleted IT, CO, V, NL IT, C, RC, V, R $ 1,471.00 $ 1,800.00 11/20/2008 10/22/2008 14 15 16 2229 -2231 Orange Ave. lBrad Allred 7/580 -6058 8/4/2008 lCompleted IT, RC, V, R $ 1,800.00 8/28/2008 17 2905 Redwood Avenue 776 Joann Street 1916 Sumba Circle lWayne Distro Allyson Ebert Ferne Young 7/557 -4084 9/945 -8578 7/556 -0049 8/4/2008 lCompleted 8/5/2008 In Progress 8/6/2008 ICompleted IT, C, RC, V $ 160.00 9/11/2008 IT, C, RC, CO, V $ 690.00 8/28/2008 18 19 20 2382 Azure, N.B. Bell 9/852 -9569 8/8/2008 Completed T, C, CO V, R $ 1,800.00 9/25/2008 21 —Joseph 234 Hanover Drive Richard AI uire 7/549 -1075 8/12/2008 Completed T, C, RC, V, SR $ 725.73 8/28/2008 22 2962 Ceylon Drive Richard Mithoff 7/641 -7002 8/12/2008 _ Completed T, C, V, NL $ 1,800.00 9/25/2008 23 300 Cutter Way 2030 Pomona Avenue 2563 Oxford Lane Robert Kaessner 9/294 -5663 8/14/2008 Mark Hardt 7/654 -4270 8/18/2008 Dave Doyle 7/319 -2522 8/18/2008 Completed In Progress ICompleted T, C, RC, CO, SR IT, RC, CO, V, SR $ 1,800.00 $ 1,251.00 10/22/2008 9/25/2008 24 25 2613148 Sumatra Place Brian Leung 7/754 -1133 8/19/2008 Completed T, C, RC, CO, V $ 1,471.50 10/22/2008 27 979 Congress Street Margarita Garcia 9/548 -7805 8/21/2008 Completed T, C, RC, CO, V $ 1,075.00 10/9/2008 28 804 Congress Wes Courvoisier 9/646 -1832 8/25/2008 Completed T, C, RC, CO, V $ 800.00 9/11/2008 29 2291 Elden Avenue Debbe Haug 9/200 -9916 8/27/2008 Completed T, C, CO, V R $ 1,800.00 9/11/2008 30 338 Cherry Tree Lane N.B. Jeff Tanner 7/308 -8114 8/28/2008 Completed T, V, NL $ 1,800.00 4/2312009 31 1721 Paloma Dr., N.B. _ Bruce Gray 9/294 -0534 9/2/2008 Completed T, C, V $ 352.00 9/11/2008 32 447 Elmhurst Lane _ Cara Carlton 9/350 -7178 16/510-4462 9/3/2008 Completed T CO, V $ 1,400.00 12/1812008 1956 Pomona Ave 664 Surf Avenue 3097 Yukon Avenue 352 Princeton Drive David Bartholomew Kate Medina George Berg Barbara Davia 9/642 -0782 7/557 -7785 7/751 -7472 9/8/2008 9/8/2008 9/10/2008 9/15/2008 Completed In Progress In Progress Completed T, CO, V, NL IT, C, RC, CO, V, SR $ 1,048.35 $ 1,507.74 10/9/2008 1/15/2009 135 37 443 Elmhurst Lane Jeffrey Gray 7/608 -0404 9/16/2008 Completed T, C, CO, V $ 1,250.00 9/25/2008 38 236 Walnut Street Lori Connoll 9/646 -3577 9/17/2008 Completed T C, RC, V, SR $ 925.00 10/9/2008 39 1723 Samar Drive Lloyd Bennett 7/979 -6906 9/17/2008 Completed T, RC, CO, V $ 525.00 10/22/2008 40 2227 Holly Lane 150 Rochester 2070 Federal Street 2725 Gannet Drive Brian Weiss John Steed John Uffelman James Bo osian 9/933 -7011 9/697 -5652 9/650 -7949 310 - 463 -3593 9/18/2008 9/24/2008 9/28/2008 10/7/2008 Completed In Progress In Progress ICompleted T, CO, V, NL $ 1,800.00 IT, V, NL $ 1,475.00 10/22/2008 11/20/2008 41 42 43 44 1929 Federal Street 2245 Heather Lane - N.B. 291 Esther Street IDavid Martinez David Fletcher Deanna Rankin 9/642 -8506 10/13/2008 9/433 -8433 1011312008 9/422 -4776 10/14/2008 ICompleted In Progress iCompleted IT, C, RC, CO, V, R IT, RC, V, R Is 1,800.00 $ 462.50 1 10/22/2008 10/22/2008 45 46 47 2803 Portola Drive Robert Goldin 7/641 -9210 10/17/2008 lCompleted T, CO, V $ 187.65 11/20/2008 48 20431 Cypress St., S.A.H. James Candelmo 9/370 -8699 10/21/2008 Com feted T, RC, CO V $ 1,800.00 10/2312008 4912002 Baltra Place Stanley Rodri uez 7/557 -5170 10/20/2008 lCompleted IT, C CO SR $ 852.50 11/6/2008 Page 2 SEWER LATERAL AND CLEAN OUT FINANCIAL ASSISTANCE PROGRAM - CMSD #186 Last Updated: 2008 -2009 Fiscal Year 05/13/09 50 1662 Iowa Street Stephen Foster 7/662 -0858 10/21/2008 Completed IT, RC, CO, V, R, NL Is 1,800.00 I 11/6/2008 20121 Orchid Street Chris Jenkins 7/345 -9371 10/21/2008 In Progress 20382 Cypress St., N.B. Mike Moinfar 619/572 -6561 10/21/2008 In Progress 2317 Colgate Drive Robe rrt Ashton 7/850 -0211 10/22/200 JCo m feted IT, C, RC, V $ 484.19 11/20/2008 51 52 53 54 368 Genoa Lane 3232 Clay Street 271 Lilac Lane 180 E. 19th Street 2812 Europa Heinz Borisch Jack Bailey IGina Shafonsky John Snedegar Roger Ransom 9/650 -6063 7/968 -5518 19/212 -1588 9/500 -1220 9/632 -0943 10/23/2008 lCompleted 10/28/2008 110/28/2008 lCompleted 10/30/2008 10/30/2008 lCompleted In Progress Waiting for review, video IT, C, SR IT, C, RC, CO, V & recpts. IT, V $ 600.00 $ 1,623.86 $ 156.69 11/6/2008 11/20/2008 11/6/2008 55 56 57 58 59 1065 Tulare Drive James Herrin 7/549 -7903 11/3/2008 ICompleted IT, C, CO, V, R $ 11800.00 11/20/2008 60 443 Flower Street Barbara Beck 9/548 -6393 11/3/2008 ICompleted IT, C, CO, V, R $ 1,800.00 11/20/2008 61 2384 Cornell Drive Jean Femling 7/549 -2493 2234 Orange Avenue James Thomas 9/646 -0459 964 W. 19th Street Suzi Wexler - Agent 7/915 -1899 11/4/2008 ICompleted IT, C, CO, V $ 1,162.50 12/4/2008 11/6/2008 In Progress 11/10/2008 ICompleted T, CO, V, NL $ 1,800.00 12/4/2008 62 63 64 287 Cabrillo St. tri -plex Richard or David Kalish 818/957 -0050 11 1/10/2008 lCompleted T, V, NL $ 1,173.00 1/29/2009 65 283 Flower Street John Hoffman 9/645 -7323 11/12/2008 lCompleted T, C, V, R $ 1,800.00 12/18/2008 66 282 Knox 1992 Orange Avenue 539 Hamilton Street 2301 Anniversary Lane 3166 Barbados Place Hal Schlegel Thomas Fox Margo Sanchez Jill Lindsay ISherry Eaton 7/283 -1414 9/200 -7401 17/381 -8884 7/269 -1234 7/437 -7365 11/12/2008 lCompleted 11/17/2008 111/19/2008 lCompleted 11/20/2008 11/25/2008 In Progress In Progress ICompleted T, C, RC, CO, V, R IT, C, RC, V, R IT, C, RC, CO, V $ 1,800.00 $ 1,800.00 $ 1,344.88 12/4/2008 4/23/2009 1/15/2009 67 68 69 70 71 900 Joann Street 925 Paularino Ave. 2649 Orange Ave. 110 Lexington Lane 340 Villa Nova Road ITim Sandefer Julie Thomas Nick Amoroso Georgia Fox Alfredo Juan 9/548 -0503 7/540 -1781 7/840 -1700 7/878 -6309 9/278 -1110 11/25/2008 lCompleted 12/8/2008 (12/11/2008 12/10/2008 12/11/2008 In Progress Completed In Progress ICompleted IT, C, RC, V, R IT, C, V, NL IT, C, RC, V $ 1,800.00 $ 1,800.00 $ 507.50 1/29/2009 1/6/2009 1/6/2009 73 1 76 1610 Baker Street IJeff Urbaniec 7/540 -0353 12/12/2008 ICompleted IT, C, CO, V $ 1,141.50 1/6/2009 2087 Balmoral PI. Antoinette Winders 9/646 -9171 12/16/2008 In Progress 1135 Aviemore Terrace IC.B. Nanda 7/920 -8810 112/18/2008 lCompleted IT, C, RC $ 256.25 1/6/2009 1201 McCormack Lane Susan Hayworth 341 -660 -7262 12/22/2008 In Progress 1910, 12, 14 Fullerton Ave. Marilyn Alexander 9/675 -7009 12/22/2008 In Progress 920 Cedar Place IJeannette Bond 19/632 -6371 112/23/2008 lCompleted IT, RC, CO, V, NL $ 1,800.00 1/15/2009 1661 Oahu Place Doug Stewart 7/393 -0345 12129/2008 In Progress 2290 Waterman Wa Ja Adler 9/645 -7468 12/30/2008 Com feted T, C, CO, V $ 1,750.00 1/29/2009 77 78 79 80 81 82 83 84 341 Bordeaux Lane IDeboah Patterson 7/655 -3963 12/30/2008 lCompleted IT, C, CO, V $ 1,171.38 1 1/29/2009 85 2728 San Juan Lane IJames Doody 7/504 -0420 12/31/2008 lCompleted IT, C, RC, V $ 422.50 1/29/2009 2126 Westminster Ave. Frank Krieg 9/200 -9038 1/6/2009 In Progress 1976 Fullerton Ave. Bruce McAllister 1909/730 -1238 1/7/2009 ICompleted IT, C, RC, V, NL $ 1,800.00 1/29/2009 3141 Bray Lane Angela O'Connor 9/350 -7681 1/8/2009 In Progress 508 Orange Ave. Randy Strodel 19/645 -4820 1/8/2009 lCompleted IT, C, CO, V $ 1,800.00 See Teresa Gannet Drive Frank Gratton 7/444 -1325 1/8/2009 In Progress 136 Monte Vista Carrol Kennedy 7/342 -6383 1/12/2009 lCompleted T, RC, CO, V, NL $ 1,800.00 2/12/2009 86 87 88 89 9012749 91 92 545 W. Hamilton Richard Cardenas 9/233 -2874 1/1312009 Completed T, C, CO, V, R $ 1,800.00 2/12/2009 93 1965 Tustin Don Hunt 9/548 -9519 1/16/2009 Completed T, C, RC, V, R $ 1,800.00 1/29/2009 94 2449 Napoli Way John Francis 9/271 -5121 1/20/2009 Completed T, C, CO, V $ 1,171.00 2/12/2009 95 2862 Stromboli Road 1824 1/2 Viola Place 3018 Samoa 970 Governor Joan Thomas (Rebel Ely) Lee Naqvi Robin Leffler Robin Leffler 917/617 -6995 9/642 -1793 7/546 -1452 7/546 -1452 1/20/2009 1/21/2009 1/21/2009 1/21/2009 Completed In Progress In Progress ICompleted T, CO, V, NL IT, RC, V $ 1,800.00 $ 276.25 2/12/2009 3/12/2009 96 97 98 99,371 W. Wilson I Predrag Vasiljevic 9/874 -6560 1/23/2009 lCompleted IT, C, V, R is 1,800.00 3/12/2009 700 W. 20th A, B, C David Bartholomew 9/510 -4462 1/26/2009 In Progress 10 0 Page 310 SEWER LATERAL AND CLEAN OUT FINAIAL ASSISTANCE PROGRAM - CMSD #186 2008 -2009 Fiscal Year La- 0dated: 05/13/09 101 1185 Dorset Lane ITodd Brown 7/556 -0703 1/27/2009 ICompleted IT, V $ 227.50 See Teresa 102 2010 Baltra Place Annamaria Kovacs 7/957 -1376 1/28/2009 In Progress 103 1790 Crestmont Place IJohn Foreman 19/631 -4578 11/28/2009 (Completed IT, C, V, R $ 1,800.00 ( See Teresa 104 3483 Santa Clara Circle Javier Orozco 7/481 -0072 2/1/2009 In Progress 105 661 Cove Street Rick Nasca 9/ 631 -1449 2/3/2009 In Progress 106 2321 Holly Lane IJames Le ak - Contractor 7/715 -5744 2/3/2009 Completed IT, V, NL $ 1,800.00 See Teresa 107 20352 S.W. Cypress Richard Lehn 9/706 -3034 2/5/2009 Completed T, RC, CO, V, SR 1 $ 647.50 See Teresa 108 654 W. 18th Street, Unit A Shawn Chang 626/395- 0600 2/9/2009 In Progress 109 3254 Washin ton Avenue Scott Ter stra 9/294 -0761 2/17/2009 ICompleted IT, CO, V, R, $ 1,800.00 See Teresa 110 1841 Orange Avenue Fred Revel 7/596 -5395 2/18/2009 ICompleted IT, C, CO, V $ 1,009.00 See Teresa 111 344 E. 16th Street Eric Beach 9/300 -3342 2/26/2009 Com feted T, V, SR $ 1,800.00 See Teresa 112 379 Santa Isabel Ken & Christine Ryder 7/384 -4311 2/26/2009 ICompleted IT, V, NL $ 1,179.66 3/12/2009 113 2846 Tabago Place Bob Ooten 7/338 -9896 3/2/2009 In Progress 114 269 20th Street Lisa Stanton 9/650 -7447 3/3/2009 ICompleted IT, C, V, R, NL 1 $ 1,800.00 See Teresa 115 1386 Galway Lane Mary Humph 7/557 1656 3/3/2009 lCompleted IT, CO, V, R, SP $ 1,800.00 See Teresa 116 380 University Michael Steiner 9/642 -9666 3/6/2009 ICompleted IT, C, V, R $ 1,800.00 See Teresa 117 870 Congress Noemy Serpas 9/910 -0888 3/10/2009 In Progress 118 1935 Anaheim Street Patricia Foster 9/642 -3322 3/10/2009 In Progress 119 2437 Orange Ave. !Skip Spengler 19/225 -6268 13/18/2009 (Completed IT, V, R $ 1,800.00 See Teresa 120 2508 Holly Lane Steven Melillo 7/357 -6998 3/23/2009 In Progress - T.I. 121 1003 Oak Street jDavid Harrison 9/631 -1448 3/24/2009 ICompleted IT, V $ 137.00 See Teresa 122 2033 Balearic Drive I Ronald Hack leman 9/212 9334 3/24/2009 ICompleted IRC, CO, SR $ 937.50 See Teresa 123 202 - A Monte Vista Lane I Doris Lee 17/557 -2691 3/24/2009 Completed ICO, SR $ 1,800.00 See Teresa 124 2011 Paloma Drive Telford Cotton 9/645 -1878 3/24/2009 In Progress 125 3157 Bray Lane Nadine Sturdy 7/751 -3934 3/25/2009 In Progress 126 2200 Windward Lane Rosalind Hanaway 19/650 -1094 13/30/2009 (Completed IT, CO, V, NL $ 1,800.00 See Teresa 127 999 Mission Drive Roy Rogers 7/593 -6110 3/30/2009 In Progress 128 276 Albert Place IDianne Leathers 9/548 -9797 3/30/2009 ICompleted IT, H, CO, V, SR $ 625.00 See Teresa 129 3473 Windsor Court lBrenda Fujimoto 7/309 -5262 3/31/2009 ICompleted IT, CO, V $ 1,044.34 See Teresa 130 1160 Gleneagles Terrace Paul Abels 9/642 -0794 4/3/2009 In Progress 131 432 Hamilton Street ;Salvador Jiminez 19/500 -1430 14/3/2009 (Completed IT, C, V $ 350.00 See Teresa 132 338 Reims Lane Susan & Neal Leiman 9/642 -3216 4/3/2009 In Progress 133 2132 Orchard Drive Joseph Jones 9/756 -9126 4/8/2009 In Progress 134 3017 Royce Lane Ray & Julianna Skinner 7/556 -2677 4/8/2009 In Progress 135 333 E. 18th Street ,Gerry Giannini 19/683 -4952 14/21/2009 (Completed IT, C, V $ 425.75 See Teresa 136 468 Abbie Way Matthew Boone 9/642 -1288 4/23/2009 In Progress 137 163 Magnolia Street Neva Duyndam 9/631 -3646 4/28/2009 In Progress 138 2637 Elden Ave. Steven Kettner 7/438 -3237 4/28/2009 In Progress 139 493 Abbie Way Jane Caldwell 9/631 -0159 4/29/2009 In Progress 140 1905 Lanai Drive Bill Jacoby 7/658 -9482 5/1/2009 In Progress 141 1930 Swan Drive (Steven Fink 17/435 -0204 15/5/2009 (Completed IT, CO, V, R $ 1,775.00 See Teresa 142 2201 Pacific Avenue Jerry Peek 8181247 -4344 5/11/2009 In Progress 143 1992 Kornat Drive Mary Martineau 7/435 -1083 5/11/2009 In Progress 144 266 Virginia Place (Dominick McGrail 19/646 -8764 15/11/2009 1Completed IR, SR $ 1,800.00 See Teresa 145 2407 Sierra Vista, N.B. Debra Cowles 9/697 -1219 5/12/2009 In Progress - T.I. Lateral Assistance Reimbursements Total: _ Completed (No fill) In Progress Waiting for Review (T) Televised, (C) Cleaning, (RC) Root Cuffing, CO Clean out Installed, (V) Video Provided to CMSD, (R) Rehab, (SR) Spot Repair, (NL) New Lateral $ 118,023.64 91 54 0 145 Page 1• SEWER LATERAL AND CLEAN OUT FINAOAL ASSISTANCE PROGRAM - CMSD #186 2007 -2008 Fiscal Year Laodated 02/17/09 1620 Sandalwood St. IJohn Humphrey 9/27/2007 ICompleted IT, Work Performed: C, RC, V 1 $ 246.88 2/28/2008 398 University Warren Caves 9/721 -1969 10/17/2007 Com feted T, C, RC, V, R $ 1,800.00 12/6/2007 363 Ravello Lane Mona Wamel 9/645 -6964 10/22/2007 Completed T, C, RC, CO, V, R 1 $ 1,800.00 11/7/2007 452 Swarthmore Lane Ken Martinez 11/9/2007 In Progress 1535 Orange Ave. Matthew Dabney 11/13/2007 In Progress 2074 Monrovia Ave. Jerry Randall 11/14/2007 In Progress - Returned video 1/15 1588 Redlands Place Charles Gleason 11/15/2007 In Progress 2064 Federal Ave John Uffelman 19/650 -7949 11/15/2007 lCompleted IT, C, CO, V, SR 1 $ 1,577.88 11/20/2008 3206 Oregon Ave. 724 W. 19th St. 2178 Placentia Ave. Paula Fowler Young Yu /Bobby Thomas Schworer 7/546 -4323 71906 -9701 7/545 -7983 11/16/2007 11/19/2007 11/26/2007 ICompleted In Progress ICompleted IT&C T, C, CO, V 1 $ 219.50 $ 1,800.00 12/6/2007 1/2/2008 2208 Placentia Ave. Thomas Schworer 7/545 -7983 11/26/2007 Completed T, C, RC, V $ 649.38 1/17/2008 1034 Valencia St. Thomas Schworer 7/545 -7983 11/26/2007 Completed T, C, RC, V $ 1,258.82 12/20/2007 1040 Valencia St. Thomas Schworer 7/545 -7983 11/26/2007 Completed T, C, RC, V $ 886.25 12/20/2007 2019 So. Capella Court 1190 Gleneagles Terr. 20111 Riverside Dr. Thomas Schworer Robert Heckrotie I Patricia Sanders 7/545 -7983 7/557 -6088 12/26/2007 Completed 12/5/2007 In Progress -Rcv'd video 12/18 j 12/6/2007 ICompleted T, V $ 216.36 C, RC - No video I $ 77.00 1/31/2008 1/17/2008 616 Center Street Andre Ferriera 7/728 -0458 12/6/2007 1 Completed - Returned videos T, C, V I $ 325.00 3/27/2008 344 E. 16th Street Eric Beach 9/300 -3342 12/6/2007 ICompleted T, C, RC, V 1 $ 263.75 1/3/2008 2576 Fairway Drive 815 Sonora Road 223 & 223 1/2 Santa Isabel IJeff Butcher 9/422 -1108 12/10/2007 Jeffrey Frei 12/10/2007 Philip Cadenhead 9/361 -2332 12/11/2007 ICompleted In Progress Completed - 2 laterals T, C, RC, CO, V T, CO, V, R 1 $ 1,239.00 $ 3,600.00 1/17/2008 1/31/2008 2682 Santa Ana Ave. Gary Hill 9/675 -0740 12/11/2007 Completed T, C, RC, V $ 587.50 1/31/2008 337 Esther Marlene Heck 9/650 -5050 12/11/2007 Completed T, C, V $ 310.63 2/28/2008 243 E. 20th Street Mark Schley 7/366 -6126 12/14/2007 Completed front lateral T, C, RC, CO, V, SR $ 1,800.00 1/31/2008 243 E. 20th Street Mark Schley 7/366 -6126 12/14/2007 Completed rear lateral T, C, CO $ 1,175.00 3/12/2008 1136 Carson Matt Monto a 7/501 -7258 12/14/2007 Completed T, CO, V, SR $ 975.00 1/17/2008 1845 Illinois Street Marc Mason 7/350 -0914 12/18/2007 Completed T, C, CO, V $ 509.19 1/5/2009 684 W. 18th Street Barbara Griffith 9/230 -0873 12/18/2007 Com leted V, R, NIL $ 1,800.00 1/17/2008 2147 Aster Place 2237 Raleigh Ave. 1849 Illinois Street Laurene Keane Dehra Iverson Damontoth Carillo 9/646 -6686 7/437 -1147 12/24/2007 12/26/2007 12/31/2007 ICompleted In Progress lCompleted T, CO, R T, V $ 1,800.00 $ 151.77 1/17/2008 1/31/2008 2848 Boa Vista Drive Aram Solomonlan 7/546 -5013 12/31/2007 Completed T, C, R $ 1,800.00 1/17/2008 403 Walnut Place Kevin Pfeif 9/650 -5897 1/7/2008 Completed T, CO V, NL $ 1,800.00 1/17/2008 324 Esther St. Edward Newland 9/642 -7083 1/7/2008 Completed T, C, V $ 587.50 2/14/2008 1858 Boa Vista Circle John Pfaffman 9/548 -9164 1/8/2008 Completed T, C, CO, V $ 550.00 1/31/2008 843 Con ress St. Diane Taylor 9/548 -7879 1/9/2008 Completed T, C, V $ 1,099.08 1/17/2008 1019 Linden Place Charles Weir 9/394 -2715 1/9/2008 Completed T, CO, V, SR $ 1,188.25 3/1212008 526 Traverse Drive Raymond Grissom 71751 -1046 1/10/2008 Completed IT, C, RC, V $ 705.00 2/14/2008 1010 Grove Place Jeff Dawkins 7/345 -8471 1/10/2008 Completed T, C, RC, CO, V $ 1,796.81 3/27/2008 3020 Capri Lane George Matacek 7/546 -5395 1/10/2008 Completed T, C, CO, R $ 1,800.00 1/31/2008 839 Congress St. Diana Taylor 9/548 -7879 1/11/2008 lCompleted T, V $ 175.00 1/17/2008 923 W. Wilson Street 379 La Canada Way 1681 Gisler Ave. Diana Taylor Julia Brown I Nikolaos Charidas 9/548 -7879 9/395 -3940 7/241 -8829 1/11/2008 1/15/2008 1/16/2008 lCompleted In Progress lCompleted T, C, CO, V T, V $ 1,150.00 $ 390.63 1/31/2008 2/14/2008 237 Costa Mesa St. Al Nowocinski 7/968 -2769 1/17/2008 lCompleted T, V $ 175.00 1131/2008 237 Costa Mesa St. Al Nowocinski 7/968 -2769 1/17/2008 Completed 2nd Reimbursement T, V, NIL $ 1,625.00 3127/2008 2857 Europa Drive Dr. Anthony Smart 7/754 -1870 1/22/2008 Completed T, R $ 1,800.00 2/14/2008 3050 Madison Ave. Mina Cummins 7/850 -1009 1/22/2008 Completed T, C RC, CO, V $ 1,800.00 4/24/2008 2575 Greenbriar Lane Wendy Ellis 7/546 -7069 1/24/2008 Completed T C RC, CO, V, SR $ 1,137.50 2/28/2008 2227 E. 16th Street Ellie Wray 9/646 -2388 1/24/2008 Completed T, CO, V, R 1 $ 1,800.00 2/14/2008 2958 Milbro Street I Brian Valles 7/865 -9761 1/24/2008 In Pro ress v VHS back 2/25 T, C, COV, SR 1 $ 1,800.00 6/19/2008 2298 La Linda Ct. lAmy Peters 9/400 -3363 1/24/2008 lCompleted IT, CO, V SR 1 $ 1,197.50 2/2812008 Page 2 SEWER LATERAL AND CLEAN OUT FINANCIAL ASSISTANCE PROGRAM - CMSD #186 Last Updated 2007 -2008 Fiscal Year 02/17/09 2407 Margaret - N.B. Steve Hufford 9/548 -5380 1/30/2008 In Progress 234 Santa Isabel Kris Mungo 19/673 -9054 1/31/2008 jCompleted IT, CO, V, R 1 $ 1,800.00 12/28/2008 2804 Boa Vista Michael Odell 7/751 - 2001 2/4/2008 In Progress 731 Shalimar Drive Susan Hubbard 9/275 -5152 2/4/2008 Gave video back - 2/13 T, C, R, CO, V $ 912.50 2/14/2008 837 Saint Clair Milton Sellers 7/544 -7365 2/5/2008 Completed T, V $ 1,800.00 3/12/2008 3285 Minnesota Ave. Clint Knox 7/556 - 8112 2/6/2008 Completed T, CO, V, SR $ 1,800.00 2/14/2008 289 Rose Lane Lynn Newton 9/673 -6204 2/6/2008 Completed T, R $ 1,800.00 2/28/2008 2001 Kornat Drive Eileen Monta na 7/540 - 3601 2/6/2008 Completed T, C, CO, SR $ 974.08 2/28/2008 2193 & 2195 Orange 2833 Francis Lane 358 Ralcam Place Dana Laine Chris Boxer Maria Herrera 7/557 -9632 909/2088914 9/5480923 2/8/2008 2/11 /2008 2/11/2008 Completed In Progress Completed T, C, CO, V T, C, RC, V $ 702.50 $ 611.34 2/28/2008 2/28/2008 2172 Pacific Avenue William Gilbert 9/6457090 2/11/2008 Completed T, C, RC, V $ 776.25 3/12/2008 329 Cabrillo St. #D Edmond Lishka 9/548 -2765 2/11/2008 Completed T, C, V $ 190.00 2/28/2008 1641 Labrador Drive Sandra Rios 7/345 -2101 2/11/2008 Completed T, C, RC, CO, V $ 1,464.98 3/12/2008 879 Governor Doris Lynott 9/646 -5483 2/13/2008 Completed T, V, R $ 1,800.00 3/12/2008 328 Alva Lane Dave Griscom 9/646 -8791 2/14/2008 Completed T, C, CO, V, R $ 1,800.00 3/102008 1023 Linden Place Doris Muhonen 9/548 -8804 2/14/2008 Completed T, CO, V, SR $ 1,063.50 3/12/2008 964 Lansing Lane Michael Moroso 7/540 -0826 2/19/2008 Com leted T, CO, $ 950.00 2/28/2008 1796 Pitcairn Douglas Storlee 9515322922 2/19/2008 Completed T, C, CO, V, SR $ 975.00 2/28/2008 2199 & 2197 Orange Ave. Dana Laine 7/557 -9632 2/19/2008 Completed T, C $ 95.00 3/12/2008 2303 Redlands Drive Shizue Hirahara 9/548 -9479 2/20/2008 Completed T, C, RC, CO, V, R, SR $ 1,800.00 3/12/2008 390 La Perle Lane 379 23rd, N.B. 357 Ogle Street #B Ryan Price Chris McLaughlin Lori Connoll 9/836 -3313 9/355 -2817 9/646 -3577 2/21/2008 2/21/2008 2/21/2008 Completed In Progress ICompleted T, V IT, CO, V, SR I $ 175.00 $ 900.00 3/12/2008 2/28/2008 599 Sturgeon Drive Carl Westeriund 7/966 -6650 2/22/2008 lCompleted IT, C, CO, V, R 1 $ 1,800.00 3/12/2008 212 Loyola Road 1421 Shamrock Lane 361 Ogle Edward Brownson Sarah Moreli David Prickett 17/549 -2554 7/957 -1577 9/644 -2071 2/26/2008 3/5/2008 3/6/2008 lCompleted In Progress - Gv VHS back 3/11 ICompleted IT, C, RC, CO, V T, C, RC, CO, V 1 $ 1,449.26 $ 924.08 4/24/2008 3/12/2008 225 16th Place Wade Tift 9/514 -0556 3/6/2008 Completed T C, RC, V $ 462.50 3/12/2008 3154 Barbados Place Kevin Collins 7/287 -8580 3/7/2008 Completed T, C, CO, V, R $ 1,800.00 3/27/2008 371 La Perle Lane Tygart 9/646 -8758 3/11/2008 Completed T, V, SR $ 1,800.00 3/27/2008 1731 Orchard Drive 2620 Westminster Place 221 Knox Street -Emily Davis Stiev Scot Lindsay James Westlin 9/278 -1174 3/12/2008 Completed 9/646- 7625 3/17/2008 In Progress - Est. Reimb. $1800 7/396 -2822 3/18/2008 ICompleted T, V, R T, CO, V, SR $ 1,800.00 $ 1,800.00 3/27/2008 3/27/2008 353 Ramona Way Gerald Ta ami 9/548 -2813 3/18/2008 Completed T. C, RC, CO, V, SR $ 1,800.00 3/27/2008 1009 Grove Place Loreen Stro a 7/960 -7447 3/19/2008 Completed T, V $ 200.00 3/27/2008 2568 Westminster Ave. Dan DeBassio 7/448 -3825 3/21/2008 Completed T, RC, V, R $ 1,800.00 4/24/2008 1872 Monrovia, 135 -8 Fred Bockmiller 9/697 -9712 3/21/2008 Completed Reimbursement #i T, CO, V, R $ 1,800.00 4/10/2008 1872 Monrovia, A5 -8, B11-4 Fred Bockmiller 9/697 -9712 3/21/2008 Completed T, V, R $ 1,800.00 6/30/2008 390 E. 18th Street Scott Harris 9/939 -0733 3/25/2008 Completed T, CO (2), V, SR $ 1,800.00 4/10/2008 2736 De Soto Ave. Jennifer Pomeroy 9/910 -7325 3/26/2008 Completed T, C, RC, CO, V $ 1,437.50 4/24/2008 255 Albert Place John Hart 9/645 -9127 3/26/2008 Completed T, V, SR $ 1,800.00 5/8/2008 2212 Donnie Road Joan Ricketts 9/645 -3984 3/27/2008 Completed - Gv video back 3/31 T, C, RC, V $ 867.00 4/24/2008 200 Lillian Place Phil Taormina 9/612 -7053 4/1/2008 In Progress - Gv video back 4/16 T, C, RC, V $ 835.00 6/19/2008 215 Rose Lane Kenneth Matheis 9/548 -2629 4/4/2008 Completed T, C, RC, CO, V $ 997.50 4/24/2008 2216 Donnie Road 2172 -74 Biscayne Springs 470 Flower Street 209 Pauline Place Robert Johnston Scott Beam Jerry Tucker Andrew Ter stra 9/631 -3604 91916 -7611 9/645 -2422 9/735 -7551 4/10/2008 4/10/2008 4/14/2008 4/14/2008 Completed In Progress In Progress - ROB HAS FILE ICompleted ICompleted T, C, RC, V IT, V, NL $ 861.50 I $ 1,800.00 4/24/2008 7/3/2008 125 Flower Street Bunn Bowers 9/903 -0597 4/22/2008 IT, C, RC, CO, V 1 $ 1,800.00 5/8/2008 2219 Avalon Street 695 Center Street 953 Union Avenue Ludwig Sorge 9/903 -5211 GET Development 7/466 -0216 Robert Leyva 7/323 -5820 4/28/2008 ICompleted 5/1/2008 In Progress 5/2/2008 lCompleted IT, C, RC, CO, V 1 $ 1,125.00 ICO, SR, Pictures I $ 750.00 5/8/2008 6/5/2008 3119 Gibraltar Roy Steadman 7/437 -7140 5/2/2008 lCompleted IT, V $ 132.50 5/8/2008 Page 30 SEWER LATERAL AND CLEAN OUT FINAAL ASSISTANCE PROGRAM - CMSD #186 2007 -2008 Fiscal Year Lalodated 02/17/09 3136 Sumatra Place Sandy Whiteside 7/915 -1684 5/8/2008 Completed T, C, RC, CO, V, NL $ 1,800.00 See Teresa 2175 Pacific Ave - HOA Searid a of CM 9/716 -3998 5/12/2008 Completed T, C, V $ 825.00 1/29/2009 303 22nd Street William Tosh 9/646 -2820 5/12/2008 Completed T, C, RC, CO, V, SR $ 1,628.49 5/22/2008 281 Rochester Street Jeff Deisner 9/515 -9602 5/15/2008 Completed T, V $ 137.50 6/5/2008 1043 W. Wilson - Unit B Michael Stout 7/960 -4513 5/19/2008 Completed T, C, V, SR $ 1,800.00 6/5/2008 259 Brentwood Jay Allen 9/228 -3960 5/21/2008 Completed T, C, RC, CO, V, SR $ 1,200.00 6/19/2008 2557 Columbia Dr. Philip Mock 7/444 -4689 5/28/2008 Completed T, C, V $ 344.30 7/3/2008 2285/2289 Santa Ana Ave. David Bartholomew 9/510 -4462 5/29/2008 Completed T, CO, V, NL $ 1,800.00 10/9/2008 1952 Pomona Ave David Bartholomew 9/510 -4462 5/29/2008 Completed T, C, RC, V $ 427.50 7/3/2008 3090 Trinity Drive Brigitte Hartman 7/557 -7452 6/4/2008 Completed T, C, CO, V, NL $ 1,800.00 7/3/2008 379 E. 23rd. Street Christine McLaughlin 9/230 - 4555 6/11/2008 Completed T, C, RC, V $ 687.50 7/3/2008 3108 Sumatra Place Ashley Burke 9/643 -5740 6/12/2008 Completed T, C, CO, R $ 1,800.00 7/3/2008 2215 Golden Circle N.B. lWayne Hauser 9/645 - 9553 6/18/2008 Completed T, C, RC, CO, V $ 1,244.00 7/3/2008 Lateral Assistance Reimbursements Total: $ 120,772.46 Completed (No fill) 103 In Progress 18 Waiting for Review 0 T Televised, C Cleaning, RC Root Cutting, CO Clean out Installed, V Video Provided to CMSD, R Rehab, SR Sot Repair, NL New Lateral Local sWednesday, May Hr09 ORANGE COUNTY The Orange County Register Woman seeks aid after massive sewage spill Costa Mesa trailer park resident upset that chronic problem persists. Story and photo by NIYAZ PIRANI THE ORANGE COUNTY REGISTER COSTA MESA - A 10 -year resi- dent of a mobile -home park is at odds with management over sewage overflows that she says have occurred more than 20 times in her time there. Loretta Fitzhugh, 50, a resident of Costa Mesa Es- tates on Wilson Street, alert- ed authorities on Tuesday af- ter sewage came spewing from a pipe behind her mo- bile home sending a "river" containing waste "from peo- ple's showers, from their washing machines, from their toilets, from their kitch- en sinks" to a storm drain 50 yards down the street. Karl Dulake of the Costa Mesa Sanitary District esti- mated the spill to be about 510 gallons, as three gallons a minute was discharged from the pipe between 7:45 and 10:35 p.m. Roto Rooter came to the scene to clear the blockage, which, among many things, included diap- ers. None of the waste ended up in the Paularino Channel, the closest sewer line lead- ing to open water, said Tho- mas Fauth, assistant manag- er of the Sanitary District, though Fauth did say the in- cident was nonetheless a "public and safety health is- sue that needs to be solved." Cholera, dysentery and hepatitis are among the dis- eases that can be contracted with exposure to raw sew- age, according to the Sierra Club, an organization dedi- cated to protecting the envi- ronment. Fitzhugh , said she's had sewage come up from her toilet and bathtub drain in years past, but that manage- ment has done nothing to fix the problem. The latest inci- dent prompted her to. seek Loretta Fitzhugh points out the black pipe from which about 550 gallons of Sewage was expelled last week. help from authorities. She said the pipes have over- flowed three times in the last six weeks. Costa Mesa Estates has private pipes that eventually connect with city sewer lines, making it the respon- sibility of the park's manage- ment to keep the lines clear, Fauth said. Requests for comment from California Mobile Home Park Management Co. in Irvine and by an on- site manager of the mobile - home park were declined. On Thursday, Kenneth Theisen, an environmental scientist from the California Regional Water Quality Con- trot Board, was at the park to assess the situation. Theisen said sewer back- ups are common, but that the best way to alleviate the issue is to clean the pipes more frequently. Failure to do so can lead to steep fines he said, approxi- mately $15,000 in this case - $10,000 for the discharge and $10 for every gallon of sewage - if the management has not been maintaining the pipes as it should be. He is investigating the in- cident. "I have (Fitzhugh's) alle- gations that they're not cleaning the system every quarter. (Management) says they are, so I'm trying to gather the evidence that management has - the re- ceipts," Theisen said. "If I can get the receipts that they have been cleaning, that at least tells me that maybe they need to go to monthly." CONTACT THE WRITER: 714- 445 -6689 or npirani@ocregister.com • Memorandum To: Board of Directors mp1 i ... an Independent Specia[District From: Joan Revak, Board Secretary/Program Manager /Clerk of the District Date: May 14, 2009 Subject: SPECIAL DISTRICT LEADERSHIP FOUNDATION (SDLF) DISTRICT OF DISTINCTION ACCREDITATION Staff is pleased to report the application, fee and documentation required to obtain the SDLF District of Distinction Accreditation was submitted on May 12, 2009. Hopefully, the SDLF will approve the application and award the distinction to the CMSD and present the plaque honoring the District's accomplishment at the CSDA Annual Conference in Indian Wells (September 21 -24, 2009). For your information, the Governance training must be completed within the past five years and Ethics training must be completed every two years. Listed below is the status of training for CMSD Directors and the Manager. Name Governance Ethics Arlene Schafer 9/27/04 8/21/08 Bob Ooten 2/8/08 6/28/08 Gary Monahan 9/22/08 9/6/07 Jim Ferryman 9/27/04 10/28/08 Art Perry 2/8/08 2/8/08 Rob Hamers 4/24/09 12/22/08 Mr. Hamers also completed the required General Manager's training on November 13, 2008. The Districts of Distinction designation is valid for two years and may be renewed by submitting a renewal application and a $100 renewal fee. Protecting our community's health by providing softd wrote and sewer collation services crosdcagov SDLF DISTRICT OF DISTINCTION ACCREDITATION May 14, 2009 Page 2 • As you are aware, as of January 1, 2007, AB 1234 requires two hours of ethics training every two years for elected and appointed members of local government legislative bodies. Director Monahan is required to complete the ethics training again prior to September 6, 2009. The remaining Directors are in compliance until 2010. • • Protecting our community :y health by providing solid zvaste and sezver collection .serctires crosdcagov Board of'Directors Arlene Sclwjj r Roberr 0(; ten Gary Monahaw Arthur Perry Janes Ferryman Staff Robin B. Homers M arrag o Disiric ? Et;;ireer. (949) 63/ -17 I Thomas A. Fauth lLs.lislinrt Alirnu�er. lean Rerok. oard Secretar;. Pro�I-onr 11*111(lger Clerk of the District Alrrn R. Barn.), Ce, al Counsel Warcus D. Dovls Ti easrneril)irector o!' Finunce Phone (9-491045-8400 Fax i919) 650-2153 Address 628 W. 19th .Street Costa A7esa, CA 0 92627 -27/6 04 �Q a PI inred on Rer _c(Icd P(q)ei- uosta MkpLjsa Samtay�p ast-rXt May 12, 2009 Special District Leadership Foundation 1112 "1" Street, Suite 200 Sacramento, CA 95814 Dear SDLF Board of Directors: Via Certified Mail 7007 3020 0002 9787 3019 The Costa Mesa Sanitary District would like to apply for the Districts of Distinction Accreditation. Enclosed for your consideration is the application along with the required documents and documentation including: • Board of Directors Roster • List of Executive Staff, including titles • Copy of current operating budget • Documentation verifying completion of AB 1234 Ethics compliance training by all Board members and Manager /District Engineer • Documentation verifying completion of governance training by all Board members and Manager /District Engineer • Documentation verifying completion of General Manager training by Manager /District Engineer • Copies of the three most recent audits, including financial statements and management letters • Copy of CMSD Operations Code • Copy of Administrative Regulations • Copy of Policies and Procedures manual • Copy of minutes showing the policies and procedures have been reviewed and adopted • A check for the application fee in the amount of $1000.00 Should you have any questions, please contact me at 949 - 645 -8400, ext. 223 or by email at irevak @crosdca.aov. Sincerely, Joan Revak Board Secretary /Program Manager /Clerk of the District Enclosures cc: Board Staff Protecting our communitN's fxaltb �N providing solid waste and sewer cof fection services. www.crosdca.gov ��,SAPlITq�y p o000 09°0... Costa Mesa Samitay�q b Ict •ter ®� `q,�. ... on IYIbe.penbent Speciol DiStYict ORO Board cif Directors Arlene Schgler Robert Owen. Gar Monahco. Arilurr Perry ,Julies Ferryi all.. May 14, 2009 Board of Directors Mesa Consolidated Water District 1965 Placentia Avenue Costa Mesa, CA 92627 stuff Robin B. H�,MO.s Re: Water Conservation Manager Districi Engineer Dear Board Members: ('949) 631 -173 J Thank you for the water conservation award presented to the Costa Mesa Tl,,,inas. A. J=; iah Sanitary District (CMSD) on May 12, 2009. It is a pleasure working with Mesa Acsislaut 34ana,t;er to achieve the goal of securing the availability of water for area residents through conservation measures. 40 Joan. Revak Board Secretary In continuance of this goal and in appreciation of the award, the CMSD will be IYO ra „r A,�ar;�ager dedicating the forthcoming CMSD ad space in the City's Community News & Cierk the Diswic:t Recreation and Review publication in this regard as well as ongoing articles in the CMSD newsletters. Alan R. Burns Lc,al corrnsel It should also be noted that CMSD Director Robert Ooten has visited Home Depot and other local stores to rate the water - saving plumbing fixtures in his personal efforts in water conservation. Director Ooten and the CMSD Board ” "` "` J�. °' "''`'`� "Jrca.ra•eriDircetar acknowledge Mesa General Manager Lee Pearl's efforts as well as the of showerhead giveaway. Additionally, should mandatory conservation become reality, the CMSD will be in support of Mesa's activities. On behalf of the CMSD Board, thank you again, and please advise if there are Phone new or improved messages to communicate with the public. l W9j 645 -8400 Fax Sincerely ' (949) 650 -2253 C�� Address Arlene Schafer 628 w. I'M .Sneer President Costa Mesa, CA 92627 -2716 0cr I %a Printer' o„ Protecting our coYY mmnitYJIs 6ea(tb tiN provibing SolI id waste anb Sewer collection Ser'U1ceS. Recvrled Pager www.cMS6cA.0ov • • www:odandfills.corn O u: C. o m i t m n ;: ;. Telephone: (714) 834- 4000.. Fax (714) 834 -4183 May 4, 2009 Mr. Thomas S. Fauth Costa Mesa Sanitary District 628 W. 10`hStreet Costa Mesa, CA 92627 -2716 Subject: Regional Recycling and Waste Diversion Grant Fiscal Year 2008/09 Dear Mr. Fauth: This letter acknowledges that the County of Orange, OC Waste & Recycling, received Costa Mesa Sanitary District's Regional Recycling and Waste Diversion (RR &WD) grant application. Costa Mesa District's supplemental information to this application should be submitted to the grant administrator, Isabel Rios within the next two weeks. Below is the schedule timeline for the grant evaluation and award .process: 4/23/09 — 5/14/09 Evaluation of Grant Award Recipients: Evaluation committee reviews applications and selects grant projects for recommendation to the Board of Supervisors. 05/14/09 If resolution is not submitted with the application: OC Waste & Recycling must receive resolution by this date. 05/14/09 — 05/26/09 Negotiate Financial Agreement: Grant Applicant and OC Waste & Recycling to enter into financial agreement for Board adoption to allocate grant funding. 06/23/09 Present Recommended Grant Projects to Board of Supervisors: Board to consider award of funds to proposed grant recipients. If you have any questions or concerns regarding this process;.please do not hesitate to contact me at (714)8344118. Sincerely, Isabel Rios Manager of Recycling and Environmental Programs Michael S. Gioncolo, Director C. W 300 N. Flower Street, Suite'400 Sans Ana, CA 92703 _VrlinCy www:odandfills.corn O u: C. o m i t m n ;: ;. Telephone: (714) 834- 4000.. Fax (714) 834 -4183 May 4, 2009 Mr. Thomas S. Fauth Costa Mesa Sanitary District 628 W. 10`hStreet Costa Mesa, CA 92627 -2716 Subject: Regional Recycling and Waste Diversion Grant Fiscal Year 2008/09 Dear Mr. Fauth: This letter acknowledges that the County of Orange, OC Waste & Recycling, received Costa Mesa Sanitary District's Regional Recycling and Waste Diversion (RR &WD) grant application. Costa Mesa District's supplemental information to this application should be submitted to the grant administrator, Isabel Rios within the next two weeks. Below is the schedule timeline for the grant evaluation and award .process: 4/23/09 — 5/14/09 Evaluation of Grant Award Recipients: Evaluation committee reviews applications and selects grant projects for recommendation to the Board of Supervisors. 05/14/09 If resolution is not submitted with the application: OC Waste & Recycling must receive resolution by this date. 05/14/09 — 05/26/09 Negotiate Financial Agreement: Grant Applicant and OC Waste & Recycling to enter into financial agreement for Board adoption to allocate grant funding. 06/23/09 Present Recommended Grant Projects to Board of Supervisors: Board to consider award of funds to proposed grant recipients. If you have any questions or concerns regarding this process;.please do not hesitate to contact me at (714)8344118. Sincerely, Isabel Rios Manager of Recycling and Environmental Programs • • COS'T'A MESA SANITARY DISTRICT RECYCLING COMMITTEE AGENDA May 18, 2009 3:30 p.m. Costa Mesa Sanitary District 628 W. 191h Street Costa Mesa, California (Directors ®oten and ]Ferryman) I. Recycling Committee Goals for 2009 -2010 II. Orange County Waste & Recycling Sub - Regional Meetings and Grant Program A. May 2, 2009 Community Gardens Composting Presentation at Del Mar Community Garden B. Regional Recycling and Waste Diversion Grant Fiscal Year 2008/09 III. CR &R Report on Other Agencies Recycling Programs IV. Disposal of Residential Grease in CMSD Trash Collection Program V. Presentations VI. Bioplastics VII. Outreach /Signage Opportunity at Estancia High School Stadium VIII. Report on Other CMSD Recycling Programs IX. Public Comments Dated: May 14, 2009 Clerk of the District Protecting our community's health by providing solid waste and sewer collection services. wu w.crosdcaAov Recycling Committee Goals for 2009 and 2010 Calendar Years I. Encourage Recycling Projects by Non - Profit Organizations 4 page Ad in City of Costa Mesa Publication $100 awards given to non - profit organizations that complete recycling projects O Utilize $500 Recycling Support from Costa Mesa Disposal Create two projects in 2009 and 2010 O Contact Girls Club and Boys and Girls Scouts Past Participants include: Girl Scouts, Boy Scouts, Cub Scouts, Boys and Girls Club Potential Participants include: Schools, Sports Teams Status: II. Research Food Recycling 0 Continue Research from 2007 -2008 Consider CR &R Wet Recycling Method Provide updates to Board in late 2009 and 2010 III. Participate in special days and events: such as: a National Environmental Education Week - April 12 -18 Earth Day - April 22 International Composting Awareness Week - May 3 -9 Kids Day - August 2 California Coastal Clean -Up Day - September 19 America Recycles Day - November 15 Waste Free Lunch Day (any day) Status. IV. New District Video A Discuss Distribution Strategy Status: V. Educate Residents Educate. Residents on One- Container Mixed Trash Recycling Program Include articles in newsletter and other publications Educate Residents on Achieving 85% Recycling rate Educate Residents on HHW and other proper disposal. b CRT- Conducted Seminars Junk Mail Alternatives C Signs for OCC Recycling Center © Concept of Zero Waste 0 Disposal of Residential Grease o Utilize all opportunities Create "New Resident" packages w /recycling and source reduction information Status: VI_ Continue School Recycling Programs ® Telephone Book Recycling Program o Plastics Presentations 6 Fermi- Composting O Composting Waste -Free Lunch Day O Sewer Science Actively promote programs with new flyer and attempt to hold presentations continuously throughout 2009 & 2010 school years Status: Plastics presentations at TeWinkle School held on February 4, 2009 Recycling presentation at Paularino School scheduled for March 26, 2009 VII Continue to host tours of CRT, OC Landfill and OCSD for Costa Mesa residents including students and social service groups C Continue tours of CRT, OC Landfills & 0051). Tour, of OCSD Groundwater Replenishment Facility. Tours of LEER Gold Yard Status:. Q Tour with UCI students scheduled for March 5, 2009 O Tour with MCWD General Manager and Directors scheduled for March 12, 2009 VIII. Water Conservation O Encourage reduction in water usage. 0 Promote use of waterless urinals Research available products for low water usage Refer residents to Mesa Consolidated Water District website O Meet with MCWD Staff in mid -2009 and 2010 to obtain appropriate message to residents and businesses. Disseminate at every opportunity. Status: IX, Source Reduction Goals O Distribute CMSD Flyers Post information on Website O Promote OCC Recycling Center as One -Stop Recycling Center O Continue source reduction outreach and education U Add Source Reduction Goals to website in 2009 and Summer 2009 newsletter © Provide 250 Earth Machine composting bins by the end of 2010 Status: Protecting the Enz*onment by Increasing Re(ycCizrg andAu)areness www.crosdca 051,14/09 1\ 2 a. t - X. Invite the following individuals to Recycling Committee meetings: • Mike Carey, OCC Recycling Center (March 2007 meeting) • Melanie Eustice, City of Costa Mesa Management Analyst & Mike Balliet • Marta Kakutani, GIWM8 Status: XI, Pursue Grant Funding 0 Pursue OC Waste and Recycle Grants Other Grants O Provide monthly reports on regular meeting agenda Status: XII. Other Recycling Programs and Events Used Tire Roundup 6 Emergency Services Expo o Sharps Program Increase Pharmacy participation o Add one pharmacy in 2009 and one in 2010 subject to budget limitations O Status: XIII. Staff Training Programs and Events Attend Conferences O Training on Giving Presentations Protecting the Environment by Increasing R,erychng and Awareness wu w.crosdca.,qov 05/14/09 91 0 COSTA (ESA SAN, T�y D ls�rRICZ' Memorandum ... an Independent Special District To: Board of Directors From: Thomas A. Fauth, Assistant Manager CVG& *. Date: May 13, 2009 Subject: CMSD CompostingNermicomposting Presentation: May 2, 2009 BACKGROUND: Orange County Waste and Recycling (OCW &R) Awarded a $40,000 Recycling Grant to the CMSD and the City of Costa Mesa as a portion of the self haul charges received at landfills during FY 07 -08. The Agreement supports four project areas including "A Pilot sponsorship and subsidization project to provide composting bins to common residents to process kitchen and yard waste into valuable nutrient rich soil amendments." Approximately $18,000 has been spent to date of the $40,000 grant. DISCUSSION: CMSD Staff presented the third in a series of community composting events at 170 Del Mar on May 2, 2009 to approximately 50 attendees to promote residential composting and vermicomposting. Your Assistant Manager gave delivered the presentation and fielded questions for both the Earth Machine and the worm bin. Staff members Debbie Bjornson, Kaitlin Tran and her boyfriend assisted in preparations and dispensing of 18 Earth Machines ($20 each) and 16 worm bins (free) during the event. Attendees expressed great interest in the processes and favorably commented on the District program and presentation. RECOMMENDATION: Staff recommends continuing community composting and vermicomposting presentations on approximately a quarterly basis at the community gardens to keep the interest peaked. District Staff applied for a follow -on grant to continue the program at public and private schools within the District boundaries, the City of Costa Mesa and the City of Huntington Beach through Staff and contractor funded events. • CITY OF COSTA MESA CALIFORNIA 92628 -1200 P.O. BOX 1200 FROM THE OFFICE OF THE DIRECTOR, DEPARTMENT OF PUBLIC SERVICES May 8, 2009 Ms. Isabel Rios, Manager of Recycling and Environmental Programs OC Waste & Recycling County of Orange 300 North Flower Street, Suite 400 Santa Ana, CA 92703 Re: Regional Recycling and Waste Diversion Grant Program FY 2008 -09 Cycle Application Dear Ms. Rios: As Director of the Department of Public Services, I have program decision - making authority on behalf of the City pursuant to this item. I have read the Regional Recycling and Waste Diversion (RR &WD) Grant Application, and Guidelines and Instructions, and am familiar with their content and the proposed project. I hereby authorize the Costa Mesa Sanitary District (CMSD) to submit a RR &WD Grant application on behalf of the City of Costa Mesa as a participant in the proposed grant project. If awarded the grant, the City of Costa Mesa recognizes CMSD as the Grant lead for all purposes necessary to secure Grant funds and implement the approved grant project. Further I acknowledge that if CMSD receives a grant, the City is subject to audit as it relates to the specific performance of the Grant as follows: Audit/Records Access - The County of Orange Auditor, or their designated representative(s), shall have the right to review and to copy any records and supporting documentation pertaining to the performance of the Regional Recycling and Waste Diversion Grant FY 2008/09. The Grantee, participating jurisdiction(s), and private entity (hauler) agree to maintain such records for possible audit for a minimum of three years after final payment or the end of the Grant term, whichever is later. This period of time for maintaining records shall apply, unless a longer period of records retention is stipulated, or until the completion of any action and resolution of all issues which may arise as a result of any litigation, dispute, or audit, whichever is later. The Grantee and Partner(s) agree to allow the designated representative(s) access to such records during normal business hours and to allow interviews of any employees who might reasonably have information related to such records. Thank you for your attention to this matter. If you have any questions, feel free to contact me at 714 - 754 -5343. Since ely, 0 Wteh( a birector Department of Public Services c: Patrick Bauer, Associate Engineer Tom Fauth, CMSD 77 FAIR DRIVE PHONE: (714) 754 -5343 • www.ci.costa- mesa.ca.us AB 939 Regional Recycling and Waste Diversion Grant Program County of Orange Integrated Waste Management Department As of May 12, 2009 Resources IWMD Report 051209 (2) Receipt Receipt Date Number Amount 6/5/2008 1180 Co -Op Grant Funds -City of Costa Mesa, 07/08 Grant $ 20,000.00 Earth Machine Sales /Distribution 4,560.00 Total Resources $ 24,560.00 Expenditures Check Check Date Number Vendor Description Amount 5/8/2008 5275 Patrick W. McNelly Educational Svcs - Composting 101 $ 200.00 7/3/2008 5426 Norseman Plastics Earth Machine /Black Composter (25) 968.75 8/28/2008 5606 Norseman Plastics 2 gallon Kitchen Collector (52) 338.00 7/17/2008 5453 Curbside, Inc. Flourescent tubes and batteries, Jun '08 408.60 Flourescent Tube (424 ft), U Shape (4) Assorted Batteries (213 lbs.) 7/17/2008 5453 Curbside, Inc. Assort. Bat. 628 W. 19th (154 lbs., (2)buckets), Jun'08 350.00 8/14/2008 5517 Curbside, Inc. Flourescent tubes and batteries, Jul '08 683.04 4 ft Tubes (716 ft), 8 ft Tubes (280 ft) Assorted Batteries (371 lbs.) 10/9/2008 5697 Curbside, Inc. Flourescent tubes and batteries, Aug'08 914.97 Flourescent Tube (693 ft) Assorted Batteries (609 lbs.) • 11/6/2008 5793 Norseman Plastics Earth Machine /Black Composter (SO) 1,900.00 11/20/2008 5861 Vermitechnology Redworms, (10) 1 lb. bags 234.51 11/20/2008 5817 Bank of America /Target 10 Gal. Container (5) & 18 Gal. Container (5) 64.54 11/20/2008 5817 Bank of America /Target Folding Table (2) & Captain Chair (5) 118.72 12/18/2008 5897 Bank of America /Kmart Canopy 140.08 12/18/2008 5905 Curbside, Inc. Flourescent tubes and batteries at OCC, Dec'08 698.68 Flourescent Tube ( 1,152 ft) Assorted Batteries (375 lbs.) 1/5/2009 5949 Curbside, Inc. Assort. Bat. 628 W. 19th (67 lbs., (1)bucket), Dec'08 350.00 Assort. Bat. 2803 Royal Palm (48 lbs., (1)bucket), Dec'08 1/15/2009 5972 TheJG Press, Inc. "Modern Composting Technologies" publication 80.00 1/15/2009 5988 Norseman Plastics Earth Machine /Black Composter (50) 2,427.28 2 gallon Kitchen Collector (78) 1/29/2009 6016 Curbside, Inc. Assort. Bat. 2323 Placentia (36 lbs., (1)bucket), Jan'09 131.25 2/26/2009 6121 Curbside, Inc. Flourescent tubes and batteries at OCC, Feb'09 1,328.60 Flourescent Tube ( 292 ft); bulbs (112) Assorted Batteries (646 lbs.) 4/9/2009 6209 Curbside, Inc. Flourescent tubes and batteries at OCC, Mar'09 1,482.76 Flourescent Tube ( 1,736 ft): lamps (31) Assorted Batteries (676 lbs.) 4/23/2009 6259 Norseman Plastics Earth Machine /Black Composter (50) 1,900.00 5/7/2009 6306 Times Community News Everything Green Compost Ad 750.00 Pending Order 4/09 Norseman Plastics Earth Machine /Black Composter (50) 2,639.67 2 gallon Kitchen Collector (78) Pending Order 5/09 Norseman Plastics Earth Machine /Black Composter (50) 2,066.25 Total Expenditures $ 20,175.70 Grant Funds Available $ 4,384.30 IWMD Report 051209 (2) r� LJ May 12, 2009 Rob Hamers General Manager Costa Mesa Sanitary District 628 West 19th Street Costa Mesa, CA 92627 -2718 Dear Mr. Hammers, CR &R has evaluated the potential impact of the proposed Orange County disposal agreement that requires any material collected by CR &R under its franchise agreement with the District that is not recycled to be disposed of in an Orange County landfill. CR &R believes that this requirement will not adversely impact the proposed biogas facility that the District has expressed interest in. Therefore it is our opinion that signing the disposal agreement will not be detrimental to the proposed project. Sincerely, Paul Relis Senior Vice President CR &R Incorporated CR &R INCORPORATED 11292 WESTERN AVE. P.O. BOX 125 B ON, CA 90680 26.9677 714.826.9049 714.890.6347 Fax CRRWASTESERVICES.COM I ] U GAIL FARBER, Director May 7, 2009 COUNTY OF LOS ANGELES DEPARTMENT OF PUBLIC WORKS 7o Enrich Lives Through Effective and Caring Service" Ms. Sarah Williams California Energy Commission Grants and Loans Office 1516 Ninth Street, MS -1 Sacramento, CA 95814 -5504 Dear Ms. Williams: 900 SOUTH FREMONT AVENUE ALHAMBRA, CALIFORNIA 91803 -1331 Telephone: (626) 458 -5100 http: / /dpw.lacounty.gov ADDRESS ALL CORRESPONDENCE TO: P.O. BOX 1460 ALHAMBRA, CALIFORNIA 91802 -1460 IN REPLY PLEASE REFER TO FILE: EP-2 SUPPORT FOR CR&R- ARROWBIO CONVERSION TECHNOLOGY PROJECT The County of Los Angeles has been nationally recognized as a leader in the evaluation of new solid waste conversion technologies. Conversion technologies refer to an array of biological, chemical and thermal processes other than incineration that are capable of converting residual solid waste into marketable products, green fuels, and clean renewable energy. Los Angeles County supports the development of new and viable conversion technologies that can assist in managing the nearly 40 million tons of residual solid waste disposed of in California each year. For the last 5 years, Public Works has spearheaded the Southern California Conversion Technology Demonstration Project (Project), which seeks to develop a highly - efficient conversion technology facility onsite with a materials recovery facility (MRF). The goal of this unique project is to demonstrate the technical, environmental, and economic benefits of conversion technologies. To learn more about the County's conversion technology project, you may visit our website, www.SoCalConversion.ora. I am pleased to inform you that CR &R Incorporated (CR &R) and Arrow Ecology and Engineering Overseas Ltd. (Arrow) have successfully passed each phase of the intense vetting process for the Project and are now one of four technology development teams participating in the Project. We support CR &R- Arrow's application for Assembly Bill 118 and American Recovery and Reinvestment Act of 2009 grant funding, because the project would: 1) convert biomass (that would otherwise be disposed) into biofuels, 2) assist the State in meeting its progressive environmental and energy goals and goal to create highly skilled jobs, and 3) provide an alternative waste management strategy for Southern California. Ms. Sarah Williams May 7, 2009 Page 2 We look forward to the project becoming operational since it would serve as a valuable showcase of conversion technologies to citizens, local governments, regulators, and decision - makers in the State. If you have any questions, please contact Mr. Coby Skye of this office at (626) 458 -5993, Monday through Thursday 7 a.m. to 5:30 p.m. Very truly yours, GAIL FARBER Director of Public Works C. CARLOS RUIZ Acting Assistant Deputy Director Environmental Programs Division TM /CS:ca RsedengineerYettwr CRR Arrow support letter cc: ArrowBio (Terri Cohan -Link, Yair Zadik) CR &R Incorporated (Paul Relis) • �.J C • gANITq,PP •� O�m y� Dean i yc�'PpORA'iti0 Costa Mesa Sanitary District Memorandum To: Board of Directors and Staff From: Denise Gilbert Date: May 12, 2009 Subject: Bioplastics Definition What are Bioplastics? Bioplastics are a form of plastic that comes from a renewable source such as potato and cornstarch. History Research and development of bioplastic with the use of corn first began over a century ago. This led to the development of a non -toxic flame retardant plastic, or thermoplastic, by use of polylactic acid. Bioplastics have been increasingly researched and new developments made. Production Starch and starch blends make up 80% of the bioplastic market. Pure starch has the ability to absorb humidity. Thermoplastical starch is the most important and widely used bioplastic. The pharmaceutical industry uses the thermoloplastic starch with glycerine and sorbitol to produce drug capsules. Thermoplastic starch is only one blend that is used to produce bioplastic. The other blends consist of water - repellent and biologically degradable polymers such as polyester. One blend consists of two phases, the hydrophobic polymer phase and the disperse, hydrophilic starch phase. During the melting time the two phases bond and form a waterproof starch plastic. Products Products produced from this method are drinking cups, cutlery, coated paper and yogurt tubs, plant pots and bags. Recycling The recycling of bioplastics have caused some fears that they will mix with PET, and HDPE milk bottles, making them unusable for recycling. The options that would ensure separation of plastics from mixing with Pet and others plastics would be to have distinctive bottle shapes for bioplastic bottles and increased sorting technology. • Another in a series of Sewer System Education Seminars hosted by the Orange County Waste Discharge Requirements (WDR) Steering Committee.... HOSTED BY Joseph P. Sinacori ll, PE Surfside Consulting Engineers, Inc 14 Monarch Bay Plaza, Suite 487 Monarch Beach, CA 92029 Tel: 949.315.5070 Cell, 949.315.5075 SURFSIDE CONSULTING ENGINEERS PLANNING ■ENGINEERING ■SURVEYING Subject: ➢ The basics explained in non - engineering language ➢ Core engineering principles — design & operation ➢ Design tailored to simple and efficient maintenance ➢ Prevention of sanitary sewer overflows (SSO's) ➢ Questions and answers Attendance by staff engineers, maintenance staff, and WDR general group members recommended S Baker Joseph P. Sinacori II, P.E., Surfside Consulting Engineers, Inc. Date &Time: Thursday, May 21, 2009 from 9:30 -11:30 AM Location: Orange County Sanitation District 10844 Ellis Avenue, Fountain Valley, CA Control Center Auditorium Please arrive early as the program will begin at 9:30 A.M. hNIF,y,?6 a 0 OA Costa Mesa ��a� Po �t�✓% an In6epen)ent Special DistYlct Board o Directors Arie,,ze Schq(Pr robcr? 001ti,, GrorY ,fir fito!' perrY lame,. Fc•r01,17rrn. Staff Robin l?. ilamc rs May 13, 2009 Board of Directors Costa Mesa Sanitary District 628 W. 19th Street Costa Mesa, CA 92627 Re: Maintenance Upgrade to CMSD SCADA System — Phase I Dear Board of Directors: Thom<,, A. r-owli; Enclosed please find a proposal from the District's pumping station telemetry contractor, TRC, to upgrade the SCADA system. Staff recommends approval of the proposal as presented in the amount of $160,202. The work includes: C7c'r.A r• /'r ?7r': r'_iisN is t These upgrades are extremely important for the system and will bring the system up to industry standards for wastewater communications. 470 Protecting our cof11YYtYtilitVrs �ea[tl? 5,v riroviaing solib waste amb sewer collection seruices. wimcrosbca.gov • Upgrade the existing receiving system located at the District � hl:l H. P; r;v. headquarters. For example, this computer is running on Windows 98 and will be upgraded to Windows XP. Other upgrades and replacements at this computer should eliminate the communication failures that have resulted in SSO's. !iZ tict,r_ , ; Uirc onr 1-ilItI17c-c 0 Provide the second receiving unit to be located at the District Yard. This will also serve as a parallel receiving unit with the receiving unit at the headquarters, thereby providing 100% backup. l }i " "` a Replace the existing cell phone communication technology with the 6. 4 more reliable and secure 900 mhz radio system at each pumping < <;1; ; r: . _ : , station and the two receiving units. These upgrades are extremely important for the system and will bring the system up to industry standards for wastewater communications. 470 Protecting our cof11YYtYtilitVrs �ea[tl? 5,v riroviaing solib waste amb sewer collection seruices. wimcrosbca.gov Costal_ ME;%sla Samtay-,V C. The above work is "maintenance ", not a "sewer project ", and thereby subject to the District's non -sewer project purchase regulations. For reasons of conformity, continuity, and knowledge of the system, only the current provider, TRC, and the District's pump manufacturer, ITT Flygt, were solicited for proposals. Flygt does not provide any of the critical communication upgrades needed; they only provide advanced reporting hardware and software. This software is desired as part of a Phase II upgrade since the additional reporting features will assist in preventing sewer spills. Please call Tom at (949) 645 -8400 ext. 222 or myself at (714) 293 -2727 if there are any questions prior to the Board meeting. Sincerely, P Robin B. Hamers Manager /District Engineer k'�i?sGf,l)'E�y I; ?i Ca)YF F1ib +41i .n?'S Y7�. �1�r i7Yt (:�Y'(1'.`:(1!Ytd ��1(7(� Yit: ►3i:f' (]k31,} cr'i't'rI ('L3i�Pd xm se If v--. CMSD Technology Resource Center 2101 E. 4TH STREET, SUITE 130A SANTA ANA, CA. 92705 PHONE (714) 542 -1004 FAx: (714) 542 -1332 May 5, 2009 Costa Mesa Sanitation District Attention: Tom Fauth Subject: Central SCADA System for Maintenance Yard and Radio System Up -Grade Rev. 2 Hello Tom, Per our discussions, 1 have combined the two projects into one. I have included the following in this Cost Proposal: 1. Added a new workstation at the CMSD Main Office. 2. Added a Run -time software package, thus the system will be fully redundant, 3. Added independent Alarm Dialer. Should alarming not take place from the main system, the secondary dialer will continue the alarming process after a pre- determined time. 4. Added manufacture software support for up- grades for a period of 15 months. Tom, I could re -print all of the screens and associated documentation from the last proposal if you need it. We have the following: OMOTOROLA 5/5/2009 1 Confidential and Proprietary CMSD COST PROPOSAL Engineering TASK 1: REVIEW OF CMSD FUNCTIONAL SPECIFICATION The CMSD Functional Specification establishes the basis of the hardware/system development that has been supplied. The complete description of the functions to be performed by the system specified in the Functional Specification will assist CMSD/Technology Resource Center, to determine how the system must be developed to meet the operation parameters. $850 TASK 2: DEVELOPMENT OF INSTRUMENT INDEX Technology Resource Center will develop the instrument index for the secondary FIU. The instrument index will be used for the configuration of the FIU MMI development. TASK 3: SYSTEM SOFTWARE DEVELOPMENT Configuration of MMI Software for the CMSD SCADA System. ❖ Complete sequence /ladder -logic development of the FIUs. ❖ Complete construction of the MOSCAD FIUs. •,*e Complete testing of the system (from the FIU to each device). ❖ System Reports (Real -Time Alarm and Alarm Summary) ❖ Validate MODBUS Communications •S Operator/Maintenance Manuals $2,450 $12,650 ( "'MOYOJVO A 5/5/2009 2 Confidential and Proprietary CMSD TASK 4: REMOTE TERMINAL UNIT (RTU) PROGRAMMING Technology Resource Center will be responsible for the following: Configuration of each of the RTUs per the Functional Specification. Specifically, each RTU will be modified to report data to both the Central and the Yard. Development of the ladder -logic for the monitoring & control for each location as defined in the Functional Specification. Development of RTU software to include the following: ❖ Networking of data ❖ Networking TX /RX ❖ FIU Comm. Stats ❖ Monitoring and reporting of 1/0 module status Complete development of the I/O communications to each of the store and forward sites. $3,332 TASK 5: REPORT DEVELOPMENT Technology Resource Center will develop the software for the reports as defined in the Functional Specification and the existing reporting SQL infrastructure. $11,600 (M MOTOROLA 5/5/2009 3 Confidential and Proprietary CMSD TASK 6: STARTUP AND TESTING Technology Resource Center will configure and startup the hardware components for the hardware /software identified above. This will include the testing of all UO points; RTU databases, modems; modem concentrators and data transfer from each of the databases to the MMI objects. This testing will include all data parsing, timing functions; data transfer functions, alarm notification functions and associated alarm printout reports. $2,832 TASK 7: INSTALLATION Install all associated MMI (1), FEP (l) onto existing radio network. $2,400 TASK 8: TRAINING (CMSD) Technology Resource Center will provide one day of extensive training for Maintenance Engineers on site in CMSD. Technology Resource Center will provide the syllabus for approval to the Project Manager. In general, Technology Resource Center's standard training course will be utilized to meet the training objectives. Training will provide sufficient instruction to allow CMSD personnel to effectively monitor their facility without supervision using the system after installation but before completion. $1,665 ®MOYO/30LA 5/5/2009 4 Confidential and Proprietary CMSD WEB Base SCA DA System Graphic Master Computer (GMC) Windows XP (for FEP -1) Ite Qy Model Description Unit Price Extended Subtotals M 1 2 530 Dell XP Work Station 2,745 5,490 5 1 CDN121 HP LaserJet printer w/ 10' cable 640 640 3 6 l CDN121 Epson FX -880 narrow carriage dot- 365 365 2 1 V345 1 matrix Alarm printer with cable 180 3 7 2 CDN121 PCI UO Card: 2- Serial / 1- Parallel 70 140 4 11 2 FLN6457 Line driver adapter & cable from FEP 84 168 _SP9655 CPU to DQ201 M 4 13 1 RBS Remote FIU Modem 245 245 14 2 FLN6458 Modem cable (CPU to Modem) and /or 79 158 PC Clock Sync cable (need 2) 17 2 L3035 Symantec PCAnywhere32 285 570 18 1 T5807 Development node (includes 10,800 10,800 development system, runtime system, jSupport ModBus DDE Server, NetDDE) 191 1 IT5806 Runtime Module 3,000 3,000 20 2 VT Alarm Dialer 1485 2,970 21 2 IE Server Lic 2280 4,560 22 4 Clients 945 3,780 23 2 15 Months 1823 3,646 $36,532 FEP ACE Front End Processor (FEP) Type 1 Ite Qty Model Description Unit Price Extended Subtotals M 1 1 FM- Wall mount RTU with 3 -slot 3,900 3,900 FIU2300 motherboard, Model contains a conventional, 403 -470, 470 -512 MHz radio with FSK interface and 8 amp P.S. 2 1 V345 Add IP interface (one per CPU required) 180 180 3 1 IV404 2400BPS 2W /4WH 453 453 MOMoTOROL a 5/5/2009 Confidential and Proprietary CMSD 6 1 CDN154 Sportster 56Kbps External Modem (Too] 190 190 23.00 Lot TransNet Radio 2 Box Dial -In for remote diagnostics of $ 20,562.00 21.00 Lot Din Rail Bracket Assembly $ 18.54 the FEP as well as the RTU's) 23.00 Lot TransNet Radio Onboard Diagnostic 7 1 IF2316 Programming STS Base code 1,630 1,630 $ Summary - ->> 3,795.00 23.00 $6,353 Base System Up- $42988! GradeTotal 16.00 Lot 8.00 Lot 4.00 Lot 5.00 Lot 10.00 Lot Modify FIU / M M I Code for new $ Radio Interface 2,320.00 Modems 23.00 Lot TransNet Radio $ 894.00 $ 20,562.00 21.00 Lot Din Rail Bracket Assembly $ 18.54 389.34 23.00 Lot TransNet Radio Onboard Diagnostic $ 97.34 2,238.82 23.00 Lot Instalation materials $ 165.00 3,795.00 23.00 Lot Pipe Clamp Assmbly $ 78.00 1,794.00 4.00 Lot Omni Antenna $ 165.00 660.00 4.00 Lot Omni Antenna mounting kit $ 64.00 256.00 21.00 Lot Yagi Antenna $ 245.00 5,145.00 630.00 Lot Coax Cable $ 2.54 1,600.20 40.00 Lot RFI Connectors $ 24.30 972.00 22.00 Lot Jump Cables $ 145.00 3,190.00 22.00 Lot Weather Proffing Kit $ 34.78 765.16 264.00 Lot Install new antennas. cables connectors. $ 125.00 33,000.00 modify RTU code and test. 16.00 Lot 8.00 Lot 4.00 Lot 5.00 Lot 10.00 Lot Modify FIU / M M I Code for new $ 145.00 $ 2,320.00 Modems Document System Modifications $ 125.00 1,000.00 Modify MMI. $ 145.00 580.00 Bucket Truck $ 245.00 1,225.00 Becket Truck Fuel $ 4.50 45.00 Base Radio System Total $791,531 ; ystem Expansion and Hardware Up- $122,42` 3rade Cost ®MOYO R®L.A 5/5/2009 6 Confidential and Proprietary CMSD PRICING SUMMARY Engineering Base System System Hardware System Total * Excludes shipping, State. and Federal Taxes if Applicable. ** Standard TRC Terms and Conditions. $37,779 $122,423 $160,202 (M MOYOROCA 5/5/2009 7 Confidential and Proprietary Thomas Fauth om: TRC2001@aol.com T0nt: Tuesday, May 05, 2009 10:28 AM : Thomas Fauth Subject: SCADA Up -Grade Rev. 2 Attachments: Costa P42409- R2.doc Hello Tom, Please find Revision 2 of the proposal. You are correct that a big part of this project is to move OFF of cellular technologies. We use cellular based SCADA systems for many applications. Typically, these systems are for non - safety related applications. Most SCADA systems however have dedicated radio networks that are not depended on public based networks like cellular. As an example, during an earthquake, often one cannot get data through the network because everybody is calling. We had incident last year where we Verizon lost a tower. Verizon was quite sympathetic to our needs and promised to have the system up in 72 hours. This is not acceptable for wastewater. In any case, let me know how to proceed. Mark 714- 724 -4454 *Good Credit Score is 700 or Above. See yours in iust 2 easy steps! • CMSD Technology Resource Center 0 2101 E. 4TH STREET, SUITE 1.30A SANTA ANA, CA. 92705 PHONE (714) 542 -1004 FAX: (714) 542 -1332 May 5, 2009 Costa Mesa Sanitation District Attention: Tom Fauth Subject: Central SCADA System for Maintenance Yard and Radio System Up -Grade Rev. 2 Hello Tom, is Per our discussions, I have combined the two projects into one. I have included the following in this Cost Proposal: 1. Added a new workstation at the CMSD Main Office. 2. Added a Run -time software package, thus the system will be fully redundant, 3. Added independent Alarm Dialer. Should alarming not take place from the main system, the secondary dialer will continue the alarming process after a pre- determined time. 4. Added manufacture software support for up- grades for a period of 15 months. Tom, I could re -print all of the screens and associated documentation from the last proposal if you need it. We have the following: • OM MOTOROLA 5/11/2009 Confidential and Proprietary CMSD • COST PROPOSAL Engineering TASK 1: REVIEW OF CMSD FUNCTIONAL SPECIFICATION The CMSD Functional Specification establishes the basis of the hardware /system development that has been supplied. The complete description of the functions to be performed by the system specified in the Functional Specification will assist CMSD /Technology Resource Center, to determine how the system must be developed to meet the operation parameters. $850 TASK 2: DEVELOPMENT OF INSTRUMENT INDEX Technology Resource Center will develop the instrument index for the secondary FN. The instrument index will be used for the configuration of the FIU MMI development. TASK 3: SYSTEM SOFTWARE DEVELOPMENT ❖ Configuration of MMI Software for the CMSD SCADA System. ❖ Complete sequence /ladder -logic development of the FIUs. ❖ Complete construction of the MOSCAD FIUs. ❖ Complete testing of the system (from the FIU to each device). ❖ System Reports (Real -Time Alarm and Alarm Summary) ❖ Validate MODBUS Communications ❖ Operator /Maintenance Manuals O MOTOROL..4 5/11/2009 Confidential and Proprietary $2,450 $12,650 2 CMSD TASK 4: REMOTE TERMINAL UNIT (RTU) PROGRAMMING Technology Resource Center will be responsible for the following: Configuration of each of the RTUs per the Functional Specification. Specifically, each RTU will be modified to report data to both the Central and the Yard. Development of the ladder -logic for the monitoring & control for each location as defined in the Functional Specification. Development of RTU software to include the following: 4- Networking of data Networking TX/RX 4- FIU Comm. Stats -:- Monitoring and reporting of UO module status Complete development of the UO communications to each of the store and forward sites. $3,332 TASK 5: REPORT DEVELOPMENT Technology Resource Center will develop the software for the reports as defined in the Functional Specification and the existing reporting SQL infrastructure. $11,600 (M MOTOROLA 5/11/2009 3 Confidential and Proprietary • • • CMSD • TASK 6: STARTUP AND TESTING Technology Resource Center will configure and startup the hardware components for the hardware /software identified above. This will include the testing of all 1/0 points; RTU databases, modems; modem concentrators and data transfer from each of the databases to the MMI objects. This testing will include all data parsing, timing functions; data transfer functions, alarm notification functions and associated alarm printout reports. $2,832 TASK 7: INSTALLATION Install all associated MMI (1), FEP (1) onto existing radio network. $2,400 TASK S: TRAINING (CMSD) Technology Resource Center will provide one day of extensive training for Maintenance Engineers on site in CMSD. Technology Resource Center will provide the syllabus for approval to the Project Manager. In general, Technology Resource Center's standard training course will be utilized to meet the training objectives. Training will provide sufficient instruction to allow CMSD personnel to effectively monitor their facility without supervision using the system after installation but before completion. $1,665 (M MOTOROLA 5/11/2009 4 Confidential and Proprietary CMSD WEB Base SCADA System Graphic Master Computer (GMC) Windows XP (for FEP -1) Ite Qty Model Description Unit Price Extended Subtotals M 11 2 1530 Dell XP Work Station 2,745 5,490 5 1 CDN121 HP LaserJet printer w/ 10' cable 640 640 3 6 1 CDN121 Epson FX -880 narrow carriage dot- 365 365 2 1 V345 1 matrix Alarm printer with cable 180 3 7 2 CDN121 PCI UO Card: 2 -Seri al / 1- Parallel 70 140 4 11 2 FLN6457 Line driver adapter & cable from FEP 84 168 _SP9655 CPU to DQ201M 4 13 1 RBS Remote FIU Modem 245 245 14 2 FLN6458 Modem cable (CPU to Modem) and /or 79 158 PC Clock Sync cable (need 2) 17 2 L3035 Symantec PCAnywhere32 285 570 18 1 T5807 Development node (includes 10,800 10,800 development system, runtime system, T5806 ModBus DDE Server, NetDDE) 19 1 Runtime Module 3,000 3,000 20 2 VT Alarm Dialer 1485 2,970 21 2 IE Server Lic 2280 4,560 22 4 Clients 1 945 3,780 23 2 ISupport 15 Months 1823 3,646 $36,532 FEP ACE Front End Processor (FEP) Type 1 , Ite Qty Model Description Unit Price Extended Subtotals M 1 1 FM- Wall mount RTU with 3 -slot 3,900 3,900 FIU2300 motherboard, Model contains a conventional, 403 -470, 470 -512 MHz radio with FSK interface and 8 amp P.S. 2 1 V345 Add IP interface (one per CPU required) 180 180 3 1 V404 2400BPS 2W /4WH 453 453 OM MOTOROLA 5/11/2009 Confidential and Proprietary U • • lF • • • CMSD 6 1 CDN154 Sportster 56Kbps External Modem (Tool 190 190 GradeTotal 2 Box Dial -In for remote diagnostics of 8.00 Lot Document System Modifications $ 125.00 the FEP as well as the RTU's) 4.00 Lot Modify MMI. 7 1 F2316 Programming STS Base code 1 1,630 1,630 $ Summary - ->> I 1 1 $6,353 16.00 Lot Base: System Up -: $ 145.00 $ $42,885 GradeTotal 8.00 Lot Document System Modifications $ 125.00 1,000.00 4.00 Lot Modify MMI. $ 145.00 580.00 5.00 Lot `Radio Interface .., . $ 245.00 1,225.00 23.00 Lot TransNet Radio $ 894.00 $ 20,562.00 21.00 Lot Din Rail Bracket Assembly $ 18.54 389.34 23.00 Lot TransNet Radio Onboard Diagnostic $ 97.34 2,238.82 23.00 Lot Instalation materials $ 165.00 3,795.00 23.00 Lot Pipe Clamp Assmbly .$ 78.00 1,794.00 4.00 Lot Omni Antenna $ 165.00 660.00 4.00 Lot Omni Antenna mounting kit $ 64.00 256.00 21.00 Lot Yagi Antenna $ 245.00 5,145.00 630.00 Lot Coax Cable $ 2.54 1,600.20 40.00 Lot RFI Connectors $ 24.30 972.00 22.00 Lot Jump Cables $ 145.00 3,190.00 22.00 Lot Weather Proffing Kit $ 34.78 765.16 264.00 Lot Install new antennas, cables connectors, $ 125.00 33,000.00 modify RTU code and test. 16.00 Lot Modify FIU / MMI Code for new $ 145.00 $ 2,320.00 Modems 8.00 Lot Document System Modifications $ 125.00 1,000.00 4.00 Lot Modify MMI. $ 145.00 580.00 5.00 Lot Bucket Truck $ 245.00 1,225.00 10.00 Lot Becket Truck Fuel $ 4.50 45.00 O MOTOROLA Base Radio System Total; System Expansion and Hardware Up- $122942: 3rade Cost 5/11/2009 Confidential and Proprietary n CMSD PRICING SUMMARY Engineering Base System System Hardware System Total * Excludes shipping, State and Federal Taxes if Applicable. ** Standard TRC Terms and Conditions. $37,779 $122,423 $160,202 • (M MOTOROLA 5/11/2009 7 Confidential and Proprietary ROBIN B. HAMERS & ASSOC., INC. CIVIL ENGINEERS • PLANNERS • SURVEYORS ... since 1981 May 11, 2009 Board of Directors Costa Mesa Sanitary District 628 W. 19TH Street Costa Mesa, CA 92627 ARE: Proposed Rate Increase for Manager/District Engineer Dear Board Members: 234 E. 17TH ST., SUITE 205 COSTA MESA, CA 92627 Phone 949/548-1192 Fax 949/548 -6516 Enclosed is a request for a compensation increase for only the Engineering hours provided to the District. The current rate of $85.00 per hour has become so low it is difficult retaining professional engineers. It is requested the existing rate of $85.00/hr be increased to $92.00/hr. s has been true throughout the 28 years of being the District Engineer and the 17 years of ing the Manager, the rates charged the District are substantially below the regular rates charged by this firm. For instance, civil engineering is normally charged at $150.00 per hour, which is 63% higher than the proposed new engineering rate of $92.00 per hour. Please also note, the industry standard rate for a professional engineer with equivalent experience in engineering and management is in excess of $225.00/hour. Management Engineering Draftsman Inspector • Current Rate Proposed Rate $ 87.50/hr $ 87.501hr 85.00/hr 65.00 /hr 60.00/hr 92.00 /hr 65.00/hr 60.00 /hr Total 2 year Per Year Increase Increase 0% 0% 8.2% 4.1% 0% 0% 0% 0% Board of Directors May 11, 2009 01 Retainer 1,400.00 /mo 1,400.00 /mo 0% 0% 2 Man Survey Crew 220.00 /hr average union rate 4.5% 2.3% (currently $230) Thank you for your consideration of the proposed increases. Sincerely, Robin B. Harriers, PE President • • OBIN B. HAMERS & ASSOC., INC. CIVIL ENGINEERS • PLANNERS • SURVEYORS ... since 1981 May 11, 2009 BOARD OF DIRECTORS COSTA MESA SANITARY DISTRICT 628 W. 19'' Street Costa Mesa, CA 92627 RE: Engineering and Inspection Limitations Beginning July 1, 2009 Dear Board Members: 234 E. 17TH ST., SUITE 205 COSTA MESA, CA 92627 Phone 949/548 -1192 Fax 949/548 -6516 Enclosed please find the forthcoming labor distribution beginning July 1, 2009 in accordance with the budget meeting held May 8, 2009. In accordance with Director Ooten's proposed engineering and inspection budget parameters, the following represents the manpower hours available for the District: Per Budget meeting: 9 $80,000 /year Plan Check and Inspection for FY 2009 -10 $40,000 /year Engineering and Inspection for Sewer Lateral Assistance Program for FY 2009 -10 I. Plan Check and Inspection $80,000 /year = $1,538.46 /week Engineer 2.5 hrs /week x $92.00/hr = $ 230.00 Inspection 21.8 hrs /week x $60.00/hr = $1,308.00 $1,538.00 II. Sewer Lateral Assistance $40,000 /year = $769.23/week Engineer 2.5 hrs/week x $92.00/hr = $ 230.00 Inspection 9.0 hrs /week x $60.00/hr = 540.00 $ 770.00 TOTALS Engineer -Plan Check 2.5 hrs /week = 0.5 hrs /day Engineer - Sewer Lateral Assistance 2.5 hrs /week = 0.5 hrs /day Inspection 30.8 hrs/week = 6.1 hrs /day OBIN B. HAMERS & ASSOC., INC. CIVIL ENGINEERS • PLANNERS • SURVEYORS ... since 1981 BOARD OF DIRECTORS May 11, 2009 Page 2 234 E. 17TH ST., SUITE 205 COSTA MESA, CA 92627 Phone 949/548 -1192 Fax 949/548-6516 Please note, the draftsman hours for updating the Sewer Atlas, which was last updated in October 2006, were removed from the budget. Also, it will be determined whether the two Inspectors, Senior Inspector Paul Guzman who has been with the District since 1981, and Inspector Joe Limon, currently being trained as the successor inspector, can complete all the necessary inspections since there will only be 6 hours per day between them to cover all the District's responsibilities. They currently work a combined total of 12 hrs /day. Sincerely, Robin B. Harriers, PE President • • • May 12, 2009 ROBIN B. BAMERS & ASSOC., INC. CIVIL ENGINEERS • PLANNERS • SURVEYORS Board of Directors ... since 1981 Costa Mesa Sanitary District 628 W. Wh Street Costa Mesa, CA 92627 Re: CMSD #129 Bristol Street Sewer Dear Board of Directors: 234 E. 17TH ST., SUITE 205 COSTA MESA, CA 92627 Phone 949/548 -1192 Fax 949/548 -6516 The Costa Mesa Sanitary District's engineers have prepared the sewer replacement plans for replacing the existing 8" VCP sewer with a new 15" VCP sewer in Bristol Street in order to provide capacity for the redevelopment of the east Santa Ana Heights area. Processing of the plans through the City of Costa Mesa, the City of Newport Beach, the County of Orange, and Caltrans has taken extensive extra time due to lengthy agency review and conflicting requirements by the four agencies. This has caused a need to appropriate additional design phase dollars of which the County may or may not reimburse the District. Please see the attached agreement. A meeting was held May 12, 2009 at the County at which time the County finally agreed to a procedure to resolve whether the work should or should not be performed at night. Therefore, the remaining design phase tasks include this resolution plus submitting for another review plus placing the contract out to bid and presenting the results to the Costa Mesa Sanitary District Board of Directors for award. The hours in excess of the budget since April 25, 2009 and continuing thereon to complete the design phase of the project are as follows: Engineer @ $85.00/hr, not to exceed $15,000. The budget for this portion of the design was $59,123 and the construction cost is estimated at $1.15 million. When the $15,000 is added to the $59,123, the total of $74,123 is only 6.5% of the construction cost. Sincerely, i Ro in B Hamers PE President h 1 ' � ' J kGREEMENT BETWEEN THE COSTA MESA SANITARY DISTRICT, ORANGE COUNTY DEVELOPMENT AGENCY AND CITY OF NEWPORT BEACH REGARDING SEWER IMPROVEMENTS IN THE EAST SANTA ANA HEIGHTS REDEVELOPMENT AREA (Bristol Street Sewer Main) L / This Agreement, is made and entered into this � day of DGl� 2007 by and among the COSTA MESA SANITARY DISTRICT (CMSD), a California sanitary district established pursuant to Health and Safety Code sections 6400 et seq., the ORANGE COUNTY DEVELOPMENT AGENCY (OCDA), a California redevelopment agency established pursuant to Health and Safety Code sections 33000 et seq., and the CITY OF NEWPORT BEACH (CNB or City), a municipal corporation and charter city. The CMSD, OCDA and CNB shall be hereinafter collectively referred to as the "Parties." The Parties enter into this Agreement with reference to the following facts: RECITALS WHEREAS, the East Santa Ana Heights area is an area formerly within the unincorporated area of the County of Orange that is currently in need of additional sewer service; and WHEREAS, the East Santa Ana Heights area is now located within the CNB, having been annexed to said city in July of 2003; and WHEREAS, the CMSD is a sanitary district that provides sewer service to the City of Costa Mesa but also provides services to portions of the unincorporated county area and the CNB with existing sewer facilities in place to serve said East Santa Ana Heights area; and WHEREAS, CMSD, CNB and OCDA, entered into Agreement No. D96 -162 on January 14, 1997, and an amendment thereto on October 24, 2000, specifying the need for CMSD to have expanded sewer facilities to serve the rezoned East Santa Ana Heights area, which area also is located in OCDA's Santa Ana Heights Redevelopment Project area. Under Agreement No. D96- 162, the Parties agreed to cooperate in the design and construction of specific sewer is 1 758 \08 \317247.2 0 - infrastructure improvements in the Santa Ana Heights area, including a new sewer pumping station known as the "South Bristol Street Pump Station "; and WHEREAS, prior to the construction of the proposed South Bristol Street Pump Station envisioned in Agreement No D96 -162, the Manager District/Engineer for the CMSD prepared an Updated Sewer Flow Study & Cost Analysis in February 2003, attached hereto as Attachment 1 (hereinafter referred to as "2003 Updated Sewer Flow Study "). This study determined that the proposed sewer pumping station that was to be constructed under Agreement No. D96 -162 was no longer necessary due to the following: 1) CMSD's installation of improvements throughout the downstream portions of the existing sewer system; and 2) the planned replacement of the existing 8 -inch sewer line with a new 15 -inch gravity sewer main in South Bristol Street from Birch Street northwesterly approximately 2,140 feet. Said improvements and the reasons therefor are more thoroughly set forth in the 2003 Updated Sewer Flow Study; and WHEREAS, the CMSD Board of Directors approved the 2003 Updated Sewer Flow 0 Study at its regular meeting on May 14, 2003, and again on December 10, 2003; and .7 WHEREAS, the newly identified scope of work for the South Bristol Street sewer improvements outlined in the 2003 Updated Sewer Flow Study represents a significant cost- saving alternative to the OCDA; and WHEREAS, the newly identified scope of work in the 2003 Updated Sewer Flow Study will no longer require construction of more than 4,000 feet of sewer main in Birch Street from Bristol Street northbound to MacArthur Boulevard, thus eliminating the need for the CMSD to conduct the cleaning, operation and maintenance activities on the proposed Birch Street sewer main that had been previously contemplated in Agreement No. D96 -162, as amended; and WHEREAS, pursuant to the 2003 Updated Sewer Flow Study, the CMSD will not be required to construct and maintain an additional sewer pumping facility, as contemplated in the previous Agreement No. D96 -162; and 2 758 \08\317247.2 WHEREAS, the CMSD Manager/District Engineer prepared an updated cost analysis of the improvements recommended in the 2003 Updated Sewer Flow Study, which was dated August 2006 and is attached hereto as Attachment 2; and WHEREAS, the CMSD Board of Directors and the Orange County Board of Supervisors have each made the findings required by California Health & Safety Code section 33445 that the Agency payments for the Project (as defined below) are of benefit to the Santa Ana Heights Redevelopment project area, that there are no other means of funding the Project, that the Project will assist in eliminating one or more conditions of blight in the Santa Ana Heights Redevelopment Project Area and that the Project is contemplated by OCDA's implementation plan; and WHEREAS, all Parties will realize substantial savings from this Agreement and the public interest will be served thereby; and WHEREAS, CMSD will conduct such environmental analysis and make such findings as 0 are required by law and shall obtain an encroachment permit from the City to build the sewer improvements along the portions of the Project Area owned by the City or over which the City has a public right -of -way easement; NOW, THEREFORE, IT IS AGREED, by and between the Parties hereto that: 1. Incorporation of Recitals. The above - written Recitals provide the factual basis underlying and supporting the Parties' desire to enter into this Agreement. 2. Prior Agreements. The previous Agreement No. D96 -162, and the October 24, 2000 Amendment thereto, are hereby terminated and superseded by this Agreement. 3. Project. The Project consists of expanding the existing Bristol Street Sewer System, as outlined in the "2003 Updated Sewer Flow Study and Cost Analysis," attached hereto as Attachment 1 (hereinafter referred to as the "Sewer Improvements" or the "Project "). The i 3 758 \08\317247.2 Sewer Improvements will be constructed along South Bristol Street and portions of Irvine Avenue on land that is within either the City's or the County of Orange's public right -of -way. 4. Duties of the CMSD. A. The CMSD agrees to provide design phase services, supervision of contract bidding and award, contract administration and building inspection services for the Project. CMSD agrees to provide said services in accordance with the following schedule: 1. CMSD shall complete the Project design within 270 days of the date that this Agreement is fully signed and delivered to the CMSD; 2. CMSD shall award the construction contract within 90 days of receiving the completed project design; 3. Construction of the Project shall be completed within 180 days of signing the construction contract and the posting of all required insurance and bonds. B. CMSD further agrees to prepare the plans, specifications and estimates for the proposed sewer improvements for an amount not greater than the balance remaining for design phase allocation in Agreement No. D96 -162. As of the time of execution of this Agreement, said . balance is approximately $59,123. CMSD agrees to provide three sets of project plans and specifications to OCDA for review and approval prior to advertisement for bid. C. CMSD shall be the lead agency for purposes of the California Environmental Quality Act (CEQA) and, in such capacity, shall conduct such environmental review as CEQA may require. CMSD shall be responsible for all CEQA costs and expenses. CMSD acknowledges and understands that OCDA has obligations as a responsible agency under CEQA. Consequently, OCDA's funding for the construction of the Project shall be conditioned upon OCDA being able to make the findings required under CEQA for a responsible agency. D. CMSD shall obtain all necessary permits for construction of the Project from federal, state and local authorities. CMSD shall be liable for the cost and expense of obtaining all necessary permits. E. CMSD agrees to obtain an Encroachment Permit from the City for work within the CNB right -of -way F. CMSD agrees to require that the contractor selected to construct the Project shall post a Faithful Performance Bond and a Labor and Materials Bond in an amount sufficient to cover the cost of completing the Project. 4 758 \08\317247.2 G. Upon completion of the Project, CMSD shall assume the ownership, operation, and maintenance responsibility for the Sewer Improvements. 5. Duties of the CNB. The CNB agrees to be removed from the approval process for the contemplated sewer improvements upon signing of this Agreement. However, CMSD still must obtain an Encroachment Permit from the City, as outlined above. 6. Duties of the OCDA. Subject to the provisions of this Agreement, the OCDA agrees to provide funding for the services described in Paragraphs 3 and 4 above and the Project construction costs upon being provided with an invoice therefor. 7. Estimated Construction Cost. The estimated construction cost of the Project described in Paragraph 3 is $1,147,125. 8. CMSD Cost of Service. The costs for the construction administration and inspection services, including construction staking, for the Project shall not exceed $114,712.50. • CMSD costs shall be billed at the following rates: a. Engineer $ 85.00 per hour b. Two - person survey crew $220.00 per hour C. Three- person survey crew $295.00 per hour 9. Apl)roval of Construction Contract Amount. As noted above, CMSD has estimated that the construction costs for the Project will be $1,147,125. CSMD will solicit bids for the construction of the Project. The award of the construction contract shall be subject to the approval of OCDA as follows: After soliciting bids, CMSD shall notify OCDA of the amount of the proposed construction contract. If the proposed contract is in excess of 5% above $1,147,125, OCDA shall notify CMSD to determine if it will fund the excess. Nothing in this Agreement obligates OCDA to agree to fund construction costs for the Project in excess of 5% above $1,147,125. If OCDA decides not to fund the excess, CMSD may agree to fund the excess. If not, then OCDA may terminate this Agreement. 5 758 \08 \317247.2 0 i10. Award of Contract. Assuming OCDA has approved the construction contract pursuant to Section 9 above and the funds to pay the construction costs have been committed by OCDA and, if necessary, CMSD, upon award of the construction contract by the CMSD Board of Directors, CMSD shall send a copy to the OCDA of the construction contract with a copy of the agenda report showing competitive bidding. The information submitted to the OCDA shall include a copy of the successful bidder's bid result and any relevant backup information. Should additional sums be required for change orders above 5% above the base contract amount, CMSD shall' be responsible for the additional sums necessary for the change orders. However, OCDA may provide additional funds for change orders, if CMSD submits a prior written request for approval of the change order to OCDA and OCDA determines, in its sole discretion, to fund the change order costs. If not approved by OCDA, CMSD may nevertheless implement any change order that does not materially change the Project so long as CMSD provides the funding for the change order work. 11. CMSD Contract Administration, Payment and Reimbursement. CMSD shall administer the contract and make progress payments to the contractor for its work. Upon review and approval of invoices by the OCDA, OCDA shall reimburse the CMSD for all invoices within sixty (60) calendar days ' of receipt. The CMSD shall reimburse the OCDA for excess funds collected from the OCDA within 60 calendar days of recording the Notice of Completion. In addition, the CMSD agrees to submit to OCDA an accounting report containing the following: a. Copies of all construction progress payments made or invoices paid to contractors and/or consultants where applicable, with copies of construction administration and inspection service billings. b. Copies of all construction change orders approved and all backup documentation (including all change orders for work or bid items deleted from or credited to the project). C. All items shall be summed and totaled to equal the amount paid by OCDA, less any refund amount. 12. Mutual Indemnification. To the fullest extent permitted by law, CMSD and OCDA agree to save, indemnify, defend and hold harmless each other from any and all liability, claims, suits, actions, arbitration proceedings, administrative proceedings, regulatory proceedings, losses, expenses, or any injury or damage of any kind whatsoever, whether actual, • alleged or threatened, actual attorney fees, court costs, interest, defense costs and expenses associated therewith including the use of experts and any other costs of any nature without 6 758 \08\317247.2 restriction incurred in relation to, as a consequence of, or arising out of, the performance of this Agreement, and attributable to the fault of the other or others. Following a determination of the percentage of fault and or liability by Agreement between the parties or a court of competent jurisdiction, the party or parties responsible for liability to the other or others will indemnify the other party or parties to this Agreement for the percentage of liability determined as set forth this section. 13. Indemnifications and Insurance Related to Construction. Notwithstanding said mutual indemnity obligation set forth in Section 12 above, CMSD agrees to ensure that the contractor selected for the Project obtains adequate insurance covering all risks associated with construction of the Project and that the contractor agrees to indemnify and defend OCDA, the County of Orange, the CNB and the CMSD (hereinafter collectively referred to as the "Indemnified Parties ") from any and all liability arising out of its work on the Project, save and except that caused by the active negligence of the Indemnified Parties. CMSD agrees to require that the contractor maintain Comprehensive General Liability insurance in an amount not less than two million dollar ($2,000,000) per occurrence for bodily injury, personal injury, and property damage, including without limitation, contractual liability. If commercial general liability insurance or other form with a general aggregate limit is used, either the general aggregate limit shall apply separately to the work to be performed under this Agreement, or the general aggregate limit shall be at least twice the required occurrence limit. CMSD also agrees to ensure that the Contractor maintain automobile insurance covering bodily injury and property damage for all activities arising out of or in connection with work to be performed, including coverage for any owned, hired, non -owned or rented vehicles, in an amount not less than one million dollars ($1,000,000) combined single limit for each occurrence. In addition, the following provisions shall be required: A. OCDA, County of Orange, and CNB shall each be named as an additional insured on an endorsement to said policies. An additional insured endorsement evidencing that the City is an additional insured shall accompany the Certificate of Insurance. CMSD shall not allow contractor to continence work on the Project until such insurance and endorsements are obtained in accordance with the requirements of this section. B. All insurance policies required to be obtained by the contractor shall be primary insurance, and any insurance maintained by the City of Newport Beach and County of Orange shall be excess and non - contributing with insurance provided by these policies. An endorsement evidencing that the contractor's insurance is primary and non - contributing shall specifically accompany the Certificate of Insurance for the Commercial General Liability. • 7 758\08\317247.2 • 14. Amendments. No alterations or variations of the terms of this Agreement shall be valid unless made in writing and signed by the Parties hereto and no oral understanding or Agreement not incorporated herein shall be binding on any of the parties hereto. 15. Successors and Assigns. The terms and provisions of this Agreement shall be binding upon and inure to the benefit of the Parties hereto and their successors and assigns. 16.. Entirely. This Agreement contains the entire agreement between the Parties with respect to the matters provided for herein. 17. Severability. If any part of this Agreement is held, determined or adjudicated to be illegal, void or unenforceable by a court of competent jurisdiction, the remainder of this Agreement shall be given effect to the fullest extent reasonably possible. 18. Binding Obligation. The Parties to this Agreement represent and warrant that this Agreement has been duly authorized and executed, and constitutes the legally binding obligation of their respective organization or entity enforceable in accordance with its terms. 19. Governing Law and Venue. This Agreement has been negotiated and executed in the State of California and shall be governed by and construed under the laws of the State of California. In the event of any legal action to enforce or interpret this Agreement, the sole and exclusive venue shall be a court of competent jurisdiction located in Orange County, California, and the Parties hereto agree to and do hereby submit to the jurisdiction of such Court, notwithstanding Code of Civil Procedure section 394. Furthermore, the Parties have specifically agreed, as part of the consideration given and received for entering into this Agreement, to waive any and all rights to request that an action be transferred for trial to another county under Code of Civil Procedure section 394. 758 \08\317247.2 N. IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed by their officers thereunto duly authorized on the date first written above: APPRO D AS TO FORM: Y Aaron C. Harp, Asst. City Attorney ATTEST: By: dz��- M ' A4tL' LaVonne Harkless, City Clerk APPROVE S TO FORM: By: Alan R. Burns, ffistrict Counsel APPROVED AS TO FORM: Goldfarb and Lipman LLP Counsel for the Orange County Development Agency CITY OF NEWPORT BEACH, A ='C ation and Ch er City By: Steven Rosansky, Mayor COSTA MESA SANITARY DISTRICT (CMSD) A Body Corporate and FolitjV : LIM 9 758 \08\317247.2 Secretary ORANGE COUNTY DEVELOPMENT AGENCY A Body Corporate and Politic SIGNED AND CERTIFIED THAT A COPY OF THIS AGREEMENT HAS BEEN DELIVERED TO THE CHAIRMAN OF THE BOARD By; {' I I (=#N bdrlene J. Bloom Clerk of the Board of Supervisors of Orange County, California • • • • • • CALIFORNIA ALL - PURPOSE ACKNOWLEDGMENT State of California SS. County of Orange On Seytember 13, 2007 before me, _Than R Date Name ePa a _ %r t (ea.gn., } a e o o Public ") personally appeared Arthur Perry and Robert Ooten Nerne(s) of Signer(s) JQAN REWIK CommMlon 01 525560 Notary RAW - cdmxr to Orange County my Comm. Upka Doc 8, 2005 ® personally known to me ❑ proved to me on the basis of satisfactory evidence to be the person(l) whose name jdiare subscribed to the within instrument and acknowledged to me that betSM /they executed the same in hieltrer /their authorized capacity( j, and that by f}ieHh er /their signatures on the instrument the persor((sor the entity upon behalf of which the person@) acted, executed the instrument. WITNESS my hand and official seal. Place Notary Seal Above ,~Signature of Notary Public OPTIONAL Though the information below is not required by law, it may prove valuable to persons relying on the document and could prevent fraudulent removal and reattachment of this form to another document. Description of Attached Document Title or Type of Document: Document Date: Signer(s) Other Than Named Above: Capacity(ies) Claimed by Signer Signer's Name: ❑ Individual ❑ Corporate Officer — Title(s): ❑ Partner — ❑ Limited ❑ General ❑ . Attorney in Fact ❑ Trustee ❑ Guardian or Conservator ❑ Other: Signer Is Representing: Number of Pages: RIGHT THUMBPRINT OF SIGNER 0 1999 National Notary Associalion - 9350 De Solo Ave., P.O. Box 2402 • Chatsworth, CA 913132402 • v .naGonalnotary.org Prod. No. 5907 Reorder: Call Toll -Free 1. 800- 878E827 COSTA MESA SANITARY DISTRICT BRISTOL STREET SEWER REPLACEMENT PROJECT NO. 129 -lilt ATTACHMENT 2 CONSTRUCTION COST ESTIMATE 4/27/2009 Contract Duration: 2.5 Months) (MO) 10 Week(s) (WK) 50 Day(s) 400 Hours (HR) • Rein No nr UesarapUOn. 5 _71 hty _. Unit Cost Total Cost 1 . Mobilization, demobilization, & cleanup 1 LS 45,000 45,000 2 Bonds, insurance, & permits 1 LS 25,000 25,000 3 Traffic control including preparation ofplans for permit I LS 40,000 40,000 4 Geotechnical services during construction 1 LS 15,000 15,000 _ 5 Sewage flow diversion (mobilization & setup) per detail below 1 LS 55,000 55,000 6 Sewage flow diversion (rental & operation) per detail below 2.5 MO 18,860 47,150 7 Install 15 -inch VCP sewer main 2,200 LF 225 495,000 8 Install 6 -inch VCP sewer laterals 4 EA 7,500 30,000 9 Remove existing brick manhole and construct 72 -inch diameter concrete manhole 6 EA 15,000 90,000 10 Pour new manhole base & channel. Core drill and patch manhole walls. 2 EA 3,000 6,000 11 Excavation and safety measures (trench shields & shoring) 2,200 LF 8 17,600 12 Bristol - Pavement 2" grind and overlay using Asphalt Rubberized Hot Mix (ARHM) 30,000 SF 3 90,000 13 Bristol - Install pavement striping (therno plastic) 5,000 LS 1 5,000 14 Bristol - Replace traffic signal loops 18 EA 500 15 AutoPlex - Pavement 2" grind and overlay using Type III -C3 -AR -4000 (1/2" fine mix) 3,000 SF 3 16 AutoPlex - Replace existing concrete curb & gutter 150 LF 75 A2,'05 17 AutoPlex - Replace existing concrete sidewalk replacement 200 SF 20 18 AutoPlex - Repair landscape, irrigation, and related surface improvements 2,500 LS 1 19 AutoPlex - Install pavement striping (conventional) 1,000 LS 1 1,000 r i i y ESTIMATED CUNSTRUC1iON COS 9 3� g a ,�r�sl� s\ SCtrnhttgency , _ ` �11� TOTAL`PRU.IECTIBUDGET,,,,,, 15 ° /aN /A 9,500 149 625 Notes: 1) Sewer unit cost includes excavation, dewatering, pipe material & intallation, and trench restoration. 2) Fees may vary due to unknown information, codes, and requirements of governing agenies. 3) Construction labor hours and fees based on Caltrans night work and requirements. f 1 ItemeNq.� JY V yl^ � h i✓f'.- $ t S;:a iVi H ;� t $ ti � � �e�r�Fluw lliverslon Deter is z a��.t 5 _71 hty _. ( \Q.'�S�'s? Uutt Cost F s Total Cost 5 Sewage flow diversion (mobilization & setup) per detail below I LS 55,000 55,000 Bypass Pump company mobilization & setup 1 LS 30,000 30.000 Contractor excavation & installation of pump lines in trench (Bristol Street) 1 LS 20,000 20,000 Contractor coordination & assistance to pump company for pipe installation I LS 5,000 5,000 6 Sewage flow diversion (rental & operation) per detail below 2.5 MO _ 18,860 47.150 Pump #1 (centrifigal, self priming, trailer mounted (Q = 500 gpm = 1.12 cfs) 1 MO 5,000 5,000 Pump #2 (centrifigal, self priming, trailer mounted (Q = 500 gpm = 1.12 cts) 1 MO 5,000 5,000 Discharge line (HDPE) assuming two bypass setups (meximum 1500' length each) 1,500 FT /MO 2 3.000 Suction line (Steel) & valves I MO 1,000 1,000 Emergency phone dialer (cellular) & float system 1 MO 1.500 1,500 Fuel consumption (assume 24 hr operation at 2 gal /hr at 53.50 /gal for diesel) I MO 3,360 3,360 r File: CMSD129 Construction Cost REV 070827.xis COSTA MESA SANITARY DISTRICT Worksheet. CMSD Engineer's Cost Estimate Print: 4/27/2009 0 COSTA 911ESA SA9UTART(Di STRICT Memorandum To: Board of Directors ... an Independent Specia[ District From: Marc Davis, Treasurer /Director of Finance Date: May 12, 200 Subject: Budget Adoption for the 2009 -10 Fiscal Year Recommended Action Adopt Resolution. Number 2009 -765 approving the Proposed Budget for fiscal year 2009 -10. 0 Executive Summary • A preliminary budget for fiscal year 2009 -10 was prepared and discussed with the Board at the special meeting of May 8, 2009. The Proposed Budget was prepared as a result of the discussions during the special meeting. The attached Resolution reflects the adoption of the Proposed Budget for the 2009 -10 fiscal year. (Protecting our community's health 6y providing sold waste and sewer collection services. crosdca.gov RESOLUTION NO. 2009 -765 A RESOLUTION OF THE BOARD OF DIRECTORS OF THE COSTA MESA SANITARY DISTRICT, ADOPTING A BUDGET FOR THE FISCAL YEAR 2009 -10. THE BOARD OF DIRECTORS OF THE COSTA MESA SANITARY DISTRICT DOES HEREBY RESOLVE AS FOLLOWS: THAT, WHEREAS, the Proposed Budget for the 2009 -10 fiscal year has been prepared by order of the Board of Directors. NOW, THEREFORE, BE IT RESOLVED as follows: SECTION 1: The Annual Budget for the Costa Mesa Sanitary District for the fiscal year beginning July 1, 2009 and ending June 30, 2010, is hereby adopted as set forth in the 2008 -09 Proposed Budget, subject to minute action of any changes made to the Proposed Budget at the time of its adoption. PASSED AND ADOPTED this 201h day of May 2009, by the following roll call vote. AYES: BOARD MEMBERS: NOES: BOARD MEMBERS: ABSENT: BOARD MEMBERS: ATTEST: Secretary, Costa Mesa Sanitary District President, Costa Mesa Sanitary District Board of Directors Board of Directors STATE OF CALIFORNIA ) COUNTY OF ORANGE ) ss COSTA MESA SANITARY DISTRICT ) I, JOAN REVAK, Clerk of the District, hereby certify that the above and foregoing Resolution No. 2009 -765 was duly and regularly passed and adopted by the said Board of Directors at a regular meeting thereof held on the 20th day of May 2009. IN WITNESS WHEREOF, I have hereunto set my hand and affixed the Seal of the Costa Mesa Sanitary District this 20th day of May 2009. 0 Clerk of the Costa Mesa Sanitary District • Costa Mesa Sanitary District Proposed Budget (5- 20 -09) Fiscal Year 2009 -10 c: V� A S&NITq\p RK ;,1) n Protecting aar carwrwr pity's Aeaf (A 6y providing sa @id waste and sewer coif ectian services • Costa Mesa Sanitary District 0 Proposed Budget (5- 20 -09) Fiscal Year 2009 -10 Jim Ferryman Board Member Board of Directors Arlene Schafer President Bob Ooten Vice President Gary Monahan Secretary Rob Hamers Manager /District Engineer Prepared by: Marc Davis Treasurer /Director of Finance Teresa Gonzalez Accountant Art Perry Board Member • • COSTA MESA SANITARY DISTRICT Proposed Budget (5- 20 -09) Fiscal Year 2009 -10 Table of Contents Page Treasurer /Director of Finance Budget Message 1 Fund Structure 3 Budget Overview: Solid Waste Fund 4 Liquid Waste Fund 6 Proposed Line Item Budget 11 Budget Details for Selected Accounts 15 Details of Memberships /Dues 18 • 0 ��St SANtlggy. O y n o lR V � � ✓ r wa yca'�pORA'(�4�� Treasurer /Director of Finance Budget Message May 20, 2009 To the Board of Directors Costa Mesa Sanitary District Submitted herewith is the proposed budget document for the Costa Mesa Sanitary District (District) for fiscal year 2009 -10. A special meeting was held on May 8, 2009 to provide a forum for Board input into the proposed budget. This proposed budget document represents the result of that meeting and documents the Board's spending plan for the 2009 -10 fiscal year. While the proposed budget includes an increase in the liquid waste annual charge in order to fund necessary capital replacements and a contribution for the construction of the District yard, no increase is required to the existing solid waste annual charge. The total proposed budget for the District is as follows: 0 Total revenues Expenses: 10,473,000 10,535,720 Increase (- Decrease Amount Proposed Projected 4.37% Budget Actual Description FY2009 -10 FY2008 -09 Revenues: - 160.420 - 68.73% Annual charges $10,155,000 9,730,200 Property taxes - 232,100 Investment earnings 130,000 190,000 Additional container charge 115,000 150,000 Other 73,000 233,420 Total revenues Expenses: 10,473,000 10,535,720 Increase (- Decrease Amount Percent 424,800 4.37% - 232,100 - 100.00% - 60,000 - 31.58% - 35,000 - 23.33% - 160.420 - 68.73% - 62,720 -0.60% Salaries & benefits 1,264,200 1,364,700 - 100,500 Operations & maintenance 6,504,715 6,389,400 115.315 Programs 74,700 31,700 43,000 Capital improvement projects 2,065,000 1,890,000 175,000 Total expenses 9,908,615 9,675,800 232,815 -7.36% 1.80% 135.65% 9.26% 2.41% Net income (loss) $ 564,385 859,920 - 295,535 - 34.37% 0 Board of Directors Costa Mesa Sanitary District May,20, 2009 Highlights of Proposed Budget The following are some of the more significant changes between the proposed budget for fiscal year 2009 -10 and the projected actual revenues and expenses for fiscal year 2008 -09. Revenues: • Increase sewer rates 5.00 %; • Continue to not budget for general property taxes; • Reduction in average return on investments; and Elimination of insurance reimbursement. Expenses: • Replacement of Ordinance Enforcement Officer; • No election; • Reduction in contracted services; • Elimination of contribution to operating reserve; and • Contribution to the District yard. Staff will be available at the Board meeting of May 20, 2009 to answer any questions related to the proposed budget. Respectfully submitted, Marcus D. Davis, CPA Treasurer /Director of Finance • 2 COSTA MESA SANITARY DISTRICT Proposed Budget (5- 20 -09) Fiscal Year 2009 -10 Budget Overview Fund Structure The District accounts for its revenue and expenses in four funds. Each fund represents a separate accounting entity with separate purposes. The four funds and their purposes are as follows: 1. Solid Waste Fund — This fund accounts for the annual charge for providing solid waste services to the District's customers. Expenses include operations and special programs, 2. Liquid Waste Fund — This fund accounts for the annual charge for providing sewer services to the District's customers. Expenses include operations and capital improvement projects. 3. Sewer Construction Fund — This fund is restricted and accounts for deposits received from developers in lieu of constructing required sewer improvements associated with a development project. The funds on deposit are held by the District until such time as the District constructs the required sewer improvement. An annual budget for this fund is not adopted. Rather, as required projects are ready to be constructed, a budget adjustment will be brought to the Board to appropriate the required monies. 4. Facilities Revolving Fund — This fund is restricted and accounts for the receipt and disbursement of the capacity charges (fixture fees). Funds collected can only be used for new sewer facilities and cannot be used for maintenance. An annual budget for this fund is not adopted. Rather, as required projects are ready to be constructed, a budget adjustment will be brought to the Board to appropriate the required monies. This document contains the adopted operating and capital spending plans for the Solid Waste and Liquid Waste Funds of the Costa Mesa Sanitary District (District) for fiscal year 2009 -10. The following subsections discuss the proposed budget for each fund, as well as the highlights of changes from the project actual revenues and expenses for fiscal year 2008 -09. 3 is 0 COSTA MESA SANITARY DISTRICT Proposed Budget (5- 20 -09) Fiscal Year 2009 -10 Budget Overview Solid Waste Fund: The proposed budget for the Solid Waste Fund as compared to the projected actual revenues and expenses for the prior fiscal year is as follows. Proposed Projected Expenses: Salaries & benefits Budget Actual Increase (- Decrease) Operations & maintenance FY2009 -10 FY2008 -09 Amount Percent Revenues: 74,700 31,700 43,000 135.65% Annual charge $5,140,000 5,138,900 1,100 0.02% Property taxes - 232,100 - 232,100 - 100.00% Additional container charge 115,000 150,000 - 35,000 - 23.33% Investment earnings 45,000 60,000 - 15,000 - 25.00% Contributions 25,000 28,380 -3,380 - 11.91% Charges for services 3,000 1,480 1,520 102.70% Other - 12,260 - 12,260 - 100.00% Total revenues 5,328,000 5,623,120 - 295,120 -5.25% Expenses: Salaries & benefits 188,500 194,900 -6,400 -3.28% Operations & maintenance 4,834,110 4,709,400 124,710 2.65% Programs 74,700 31,700 43,000 135.65% Totals 5,097,310 4,936,000 161,310 3.27% Net income (loss) $ 230,690 687,120 - 456.430 - 66.43% The following subsections highlight the more significant changes in the proposed budget for fiscal year 2009 -10 as compared to the prior year's projected actual revenues and expenses. Annual Charge The proposed budget does not include an increase in the annual charge for solid waste. The current annual charge of $239.41 per year, or $19.95 per month, has been used in the development of this proposed budget. Based upon recent surveys of other Orange County jurisdictions, the monthly rate of $19.95 continues to place the District with the second highest rate in the County. As such, CR &R is not eligible for a rate increase per the terms of their 0 contract with the District. ,� W COSTA MESA SANITARY DISTRICT Proposed Budget (5- 20 -09) Fiscal Year 2009 -10 Budget Overview Property Taxes No estimated revenue for property taxes has been included in the proposed budget. This is due to the uncertainty surrounding the District's continued receipt of general property tax given the uncertainty surrounding the State's financial condition, as well as the District's past practice of not budgeting this revenue source. Additional Container Fee This line item represents 100.00% of the variable container fee for the 2009 -10 fiscal year. This revenue source is used for rate stabilization purposes. Staff met with representatives of CR &R during the budget process to review the current split of the additional container fee. For fiscal year 2008 -09, the split is 86.00% to the District and 14.00% to CR &R. Both CR &R and staff recommend that this split continue for the ensuing two years (through fiscal year 2010 -11) as the evaluation of this program is to be reviewed every other year in accordance with the terms of the contract. Investment Eamings r Investment earnings are expected to decrease by $15,000, or 25.00 %, as compared to the prior year. This decrease is attributable to lower short -term interest rates. Interest is estimated at an average of 2.00% for the year. Salaries & Benefits Salaries and benefits are anticipated to decrease by $6,400, or 3.28 %, as compared to the prior year's projections. This decrease is primarily attributable to the planned filling of the Ordinance Enforcement Officer (OEO) position at a salary level less than currently being paid. Operations & Maintenance Operations and maintenance costs are anticipated to increase by $124,710, or 2.65 %, as compared to the prior year projections. This increase is primarily attributable to an increase in the contingency as compared to the contingency actually used in fiscal year 2008 -09. For the prior fiscal year, the contingency was budgeted at $125,000 and only $6,650 has been accessed through March 31, 2009. The proposed budget for fiscal year 2009 -10 keeps the contingency flat at $125,000. • 5 • 171� COSTA MESA SANITARY DISTRICT Proposed Budget (5- 20 -09) Fiscal Year 2009 -10 Budget Overview Programs Programs are budgeted to increase b This increase over projections is act amended budget of $77,700. The pr budget for the sharp's program due participating in the program. The household hazardous waste program y $43,000, or 135.65 %, over the prior year's projections. ually a small decrease as compared to the prior year's pr( budget provides for an increase of $4,000 in the to an anticipated increase in the number of pharmacies proposed budget decreases the appropriation for the by $7,000 in order to reflect a budget that is in line with prior years' expenses. Net Income Although the fiscal year 2009 -10 proposed budget is projected to generate net income of $230,690, Staff is not recommending a reduction in fees at this time. Beginning July 1, 2010, the landfill costs will be increasing from the current $22.00 per ton to $29.95 per ton. The accumulation of this excess revenue over expenses will help to defray any increase in landfill costs in subsequent fiscal years and aid in the continued stabilization of the Solid Waste Fund. COSTA MESA SANITARY DISTRICT Proposed Budget (5- 20 -09) Fiscal Year 2009 -10 Budget Overview Liquid Waste Fund: The following subsections highlight the more significant changes in the proposed budget for fiscal year 2009 -10 as compared to the prior year's projected actual revenues and expenses. Annual Charge The annual charge required to fund the proposed budget of the Liquid Waste Fund needs to increase 5.00% for fiscal year 2009 -10. The increase in the annual sewer charge will be considered at a separate public hearing to be held on July 30, 2009. The changes required to each of the service types are as follows: 7 0 • • Proposed Projected Budget Actual Increase (- Decrease) FY2009 -10 FY2008 -09 Amount Percent Revenues: Annual charge $5,015,000 4,591,300 423,700 9.23% Investment earnings 85,000 130,000 - 45,000 - 34.62% Charges for services 10,000 16,700 -6,700 - 40.12% Sewer permits 10,000 7,000 3,000 42.86% Permits /inspection fees 25,000 6,200 18,800 303.23% Other - 161,400 - 161,400 - 100.00% Total revenues 5,145,000 4,912,600 232,400 4.73% Expenses: Salaries & benefits 1,075,700 1,169,800 - 94,100 -8.04% Operations & maintenance 1,670,605 1,680,000 -9,395 -0.56% Capital improvement projects 2,065,000 1,890,000 175,000 9.26% Total expenses 4,811,305 4,739,800 71,505 1.51% Net income (loss) $ 333,695 172.800 160,895 93.11% The following subsections highlight the more significant changes in the proposed budget for fiscal year 2009 -10 as compared to the prior year's projected actual revenues and expenses. Annual Charge The annual charge required to fund the proposed budget of the Liquid Waste Fund needs to increase 5.00% for fiscal year 2009 -10. The increase in the annual sewer charge will be considered at a separate public hearing to be held on July 30, 2009. The changes required to each of the service types are as follows: 7 0 • • • .7 • COSTA MESA SANITARY DISTRICT Proposed Budget (5- 20 -09) Fiscal Year 2009 -10 Budget Overview Service Type Single family residence Multi- family residence Commercial (1) Industrial (1) Other (1) Annual Charge Increase FY2009 -10 FY2008 -09 Required $ 63.75 $ 60.71 $3.04 49.09 46.75 2.34 37.08 35.31 1.77 109.23 104.03 5.20 32.85 31.29 1.56 (1) This annual charge is on a per 1,000 square foot basis. The current FOG rates are adequate to meet our FOG requirements and no change is required. Our current FOG rates are: Service Type FOG Rate Commercial without food service $ 2.77 Commercial with cold food service 72.00 Commercial with hot food service 180.00 Salaries & Benefits Salaries and benefits are anticipated to decrease by $94,100, or 8.04 %, as compared to the prior year's projected actual expenses. This decrease is primarily attributable to the planned filling of the OEO position at a salary level less than currently being paid. Additionally, in fiscal year 2008 -09, the Maintenance Supervisor position received a retroactive salary increase that was originally budgeted as part of the 2007 -08 fiscal year. Operations & Maintenance Operations and maintenance costs are anticipated to increase by $85,605, or 5.10 %, over the prior year's projected actual expenses. The significant components of this increase are: • Increase of $100,000 for the annual contribution to the sinking fund. This contribution was budgeted as CIP in fiscal year 2008 -09. As the nature of the expense does not meet the definition of CIP, we have reclassified the budget for the annual contribution to operations and maintenance. Increase of $143,000 in contingency. This amount is set aside for use during the fiscal year should any unforeseen expenses occur which were not included as part of the E:3 COSTA MESA SANITARY DISTRICT Proposed Budget (5- 20 -09) Fiscal Year 2009 -10 Budget Overview adopted budget. During the 2008 -09 fiscal year, additional appropriations in the amount of $140,000 were required through March 31, 2009. • Increase of $125,000 for the FOG contract and televising sewer lines. These items have previously been budgeted as part of CIP, but do not meet the definition of an improvement project. Therefore, we have reclassified these costs to operations and maintenance cost. • Decrease in election costs of $38,000. An election is not required for fiscal year 2009- 10. • Decrease in contracted sewer line maintenance in the amount of $308,000 due to the finalization of the all lines being cleaned and televised. Future contracted sewer line maintenance will consist solely of production cleaning. The District's maintenance crew will handle hot spots. Capital Improvement Proaects Capital improvement projects for fiscal year 2009 -10 are as follows. These projects are as previously disclosed in the 5 -year Capital Improvement Program as prepared by the Manager/ District Engineer, with the exception of those items that do not meet the definition of an improvement project as previously discussed. Project No. Project 101 West Side Pumping Station Abandonment 164 Miscellaneous Sewer Work 171 Irvine Pump Station Force Main 183 System Wide Repair Program 186 Sewer Later Assistance Program NEW District Yard Contribution Total capital improvement projects for fiscal year 2009 -10 Project #101— West Side Pumping Station Abandonment Amount $ 250,000 125,000 440,000 700,000 150,000 400,000 $2,065,000 The allocation to this project for fiscal year 2009 -10 represents the third year of funding for constructing gravity sewer lines from the six District pumping stations to be abandoned to the regional facility. E • • • COSTA MESA SANITARY DISTRICT Proposed Budget (5- 20 -09) Fiscal Year 2009 -10 Budget Overview Project #164 — Miscellaneous Sewer Work This project provides funds for the purchase of miscellaneous pumping station parts, valves, regular repairs and emergency repairs, such as repairing a ruptured force main. The project also provides funds for the emergency repair of the gravity sewer system, as well as the purchase of manhole rings and covers, and for the adjusting of manholes to grade during a street rehabilitation project. Funds are also used for applying roach control product in sewer manholes. Proiect #171— Irvine Pump Station Force Main The Irvine Pumping Station Force Main is at the top of the list of the District's planned force main replacement program. The line has a diameter of 14" and the ultimate size is only 12" based on system reconfiguration and the line has suffered breaks in June 1996 and September 2001. Proposed alignments and trenchless technology have been studied. 16 Proiect #183 — System Wide Repair Program The project will fund repairs, rehabilitation, and reconstruction of various types of deficiencies encountered during the recently completed District -wide televising program. This yearly project is expected to continue into the future in order to insure the sewer system operates properly as it enters its second 50 years of existence. • Proiect #186 — Sewer Lateral Assistance Program This project provides for an ongoing appropriation for this very successful District program in which the District will reimburse up to $1,800 towards the cost of a sewer later repair on private property when the property owner meets certain requirements. The appropriation for fiscal year 2009 -10 is flat as compared to the prior two yeas. District Yard Contribution This project includes the collection of funds for eventual transfer to the Facilities Revolving Fund to aid in the funding of the construction and furnishing of the District yard. Proposed cost estimates indicate the Facilities Revolving Fund will be short approximately $400,000 in funding the total cost of the yard. Staff is reviewing financing alternatives for this project and will bring these alternatives to the Board for separate consideration outside of the budget process. 10 COSTA MESA SANITARY DISTRICT Proposed Line Item Budget Fiscal Year 2009 -10 Solid Liquid Waste Waste Fund Fund Total Revenues: Annual charge Additional container charge Investment earnings Contributions Charges for services Sewer permits Inspection fees Total revenues Expenses: Salaries and benefits (administrative): Regular salaries Part-time salaries Board salaries Overtime Compensated absences Cafeteria plan Medicare Social security Retirement - employer Retirement - employee Deferred medical Benefits administration Workers' compensation Subtotal administrative Salaries and benefits (sewer maintenance): Regular salaries Overtime Compensated absences Cafeteria plan Medicare Retirement - employer Retirement - employee Deferred medical 11 $ 5,140,000 5,015,000 10,155,000 115,000 - 115,000 45,000 85,000 130,000 25,000 - 25,000 3,000 10,000 13,000 - 10,000 10,000 - 25,000 25,000 5,328,000 5,145,000 10,473,000 88,900 40,500 8,000 4,700 1,600 11,600 2,300 500 17,500 9,700 900 300 2,000 470,900 4,500 71,700 30,900 8,000 65,200 9,200 4,500 64,200 35,700 4,800 1,900 4,000 775,500 - 187,600 - 20,300 - 3,700 - 28,800 - 3,300 - 25,300 - 14,100 - 1,900 559,800 45,000 79,700 35,600 9,600 76,800 11,500 5,000 81,700 45,400 5,700 2,200 6,000 964,000 187,600 20,300 3,700 28,800 3,300 25,300 14,100 1,900 0 a • • • COSTA MESA SANITARY DISTRICT Proposed Line Item Budget Fiscal Year 2009 -10 Benefits administration Workers' compensation Subtotal sewer maintenance Total salaries and benefits Operations and maintenance (administrative): Professional services District manager Engineering /architectural services Plan check/inspection - inside Plan check/inspection - outside Plan check/inspection - sewer lateral Legal services Fiscal services Medical /employment services Contract services Container collection costs County collection fee Trash hauler Recycling /disposal Building maintenance Equipment maintenance Office supplies Multi media /copy /blueprint Postage Public info /education /promo Small tools /equipment Memberships /dues Staff development Travel /meals /lodging Mileage reimbursement Liability insurance Telephone Cellular service Gas - building Water - building 12 Solid Liquid Waste Waste Fund Fund Total 500 500 14,700 14,700 300,200 300,200 188,500 1,075,700 1,264,200 1,900 27,100 29,000 26,000 51,000 77,000 - 18,000 18,000 - 70,000 70,000 - 10,000 10,000 - 40,000 40,000 33,500 80,000 113,500 35,890 66,580 102,470 100 500 600 4,900 11,100 16,000 16,100 - 16,100 15,400 15,000 30,400 2,362,000 - 2,362,000 2,158,000 - 2,158,000 1,450 13,050 14,500 2,670 24,030 26,700 2,000 16,000 18,000 1,210 5,840 7,050 7,960 15,640 23,600 15,725 18,375 34,100 1,000 2,000 3,000 9,310 36,360 45,670 1,030 9,270 10,300 2,390 36,110 38,500 1,500 250 1,750 6,500 56,000 62,500 750 6,500 7,250 650 9,500 10,150 75 500 575 200 2,000 2,200 COSTA MESA SANITARY DISTRICT Proposed Line Item Budget Fiscal Year 2009 -10 Electric - building Sinking fund contribution Contingency Total operations and maintenance (administrative) Operations and maintenance (sewer maintenance): Pump station contract Sewer line maintenance contract Fats, oils and grease contract Televising sewer lines contract Equipment maintenance Small tools /equipment Materials and supplies Water pumps Electric pumps Staff development Travel /meals /lodging Liability insurance Total operations and maintenance (sewer maintenance) Total operations and maintenance Programs: Sharps Program Household hazardous waste Telephone book recycling Anti - scavenging Used tire roundup Educational tours Total programs 13 Solid Liquid Waste Waste C.._A C...- A - r- +.,I UUU /,UUU /,uuu - 100,000 100,000 125,000 150,000 275,000 4,834,110 897,705 5,731,815 100,000 100,000 275,000 275,000 100,000 100,000 - 25,000 25,000 - 75,000 75,000 - 40,000 40,000 - 40,000 40,000 - 4,000 4,000 - 98,000 98,000 - 5,400 5,400 - 500 500 - 10,000 10,000 - 772,900 772,900 4,834,110 1,670,605 6,504,715 24,000 - 24,000 25,000 - 25,000 17,000 - 17,000 5,000 - 5,000 1,200 - 1,200 2,500 - 2,500 74,700 - 74,700 • • • COSTA MESA SANITARY DISTRICT Proposed Line Item Budget Fiscal Year 2009 -10 • Total expenses Net revenue • • 14 5,097,310 4,811,305 9,908,615 $ 230,690 333,695 564,385 Solid Liquid Waste Waste Fund Fund Total Capital improvement projects: #101 - Westside abandonment - 250,000 250,000 #164 - Miscellaneous sewer work - 125,000 125,000 #171 - Irvine pump station force main - 440,000 440,000 #183 - System wide repair program - 700,000 700,000 #186 - Sewer lateral program - 150,000 150,000 District yard contribution - 400,000 400,000 Total capital improvement projects - 2,065,000 2,065,000 Total expenses Net revenue • • 14 5,097,310 4,811,305 9,908,615 $ 230,690 333,695 564,385 COSTA MESA SANITARY DISTRICT Budget Details for Selected Accounts Fiscal Year 2009 -10 Solid Liquid Waste Waste Description Fund Fund Total Professional services: TRC computer consulting /maint contract $ 1,100 9,900 11,000 TRC telemetry computer /maint contract - 10,000 10,000 Strategic Plan - - - Website maintenance 800 7,200 8,000 Total professional services Fiscal services: Treasurer /Financial services contract Audit contract Total fiscal services Contract services: Dig alert services Transcription services Total contractual services Building maintenance: Janitorial contract Janitorial supplies Storage unit rental Building security Backflow testing Landscape maintenance Pest control Air conditioning maintenance Miscellaneous Total Building Maintenance 15 $ 1,900 27,100 29,000 $ 32,400 60,100 92,500 3,490 6,480 9,970 $ 35,890 66,580 102,470 $ - 2,000 2,000 4,900 9,100 14,000 $ 4,900 11,100 16,000 $ 600 5,400 6,000 60 540 600 200 1,800 2,000 170 1,530 1,700 15 135 150 150 1,350 1,500 40 360 400 60 540 600 155 1,395 1,550 $ 1,450 13,050 14,500 • • • COSTA MESA SANITARY DISTRICT Budget Details for Selected Accounts Fiscal Year 2009 -10 Staff development: MS Office training CSDA conference (Palm Springs - 2) CCAC meetings (Revak) CCAC conference (South - Revak) Diehl Evans tax seminar (Gonzalez) CAPPO meetings (Gilbert, Gonzalez) CSMFO meetings (Kallab, Gonzalez) CSMFO conference (Los Angeles - Gonzalez) Chamber breakfast (12) Miscellaneous financial periodicals Miscellaneous staff development Total staff development 16 $ 70 630 Solid Liquid 2,160 2,400 20 Waste Waste 120 Description 1,200 Fund Fund Total Equipment maintenance: 270 300 60 540 Konica Minolta copier maint & copies $ 600 5,400 6,000 Phone updates /maintenance 200 50 450 500 Telephone equipment (bluetooth, cases, etc) 2,700 20 180 200 Computer equipment maintenance 300 2,700 3,000 SpringBrook annual maintenance fees 1,300 11,700 13,000 SpringBrook database maintenance 100 900 1,000 HP color printers maintenance 200 1,800 2,000 Miscellaneous 100 900 1,000 Total equipment maintenance $ 2,670 24,030 26,700 Equipment maintenance - sewer maintenance: Truck maintenance $ - 5,000 5,000 Gasoline - 45,000 45,000 Miscellaneous equipment maintenance - 25,000 25,000 Total equipment maintenance - sewer maintenance $ - 75,000 75,000 Staff development: MS Office training CSDA conference (Palm Springs - 2) CCAC meetings (Revak) CCAC conference (South - Revak) Diehl Evans tax seminar (Gonzalez) CAPPO meetings (Gilbert, Gonzalez) CSMFO meetings (Kallab, Gonzalez) CSMFO conference (Los Angeles - Gonzalez) Chamber breakfast (12) Miscellaneous financial periodicals Miscellaneous staff development Total staff development 16 $ 70 630 700 240 2,160 2,400 20 180 200 120 1,080 1,200 30 270 300 30 270 300 60 540 600 100 900 1,000 20 180 200 40 360 400 300 2,700 3,000 $ 1,030 9,270 10,300 COSTA MESA SANITARY DISTRICT Budget Details for Selected Accounts Fiscal Year 2009 -10 Solid Waste Description Fund Staff development - sewer maintenance: Plumbing inspector certification $ - CWEA renewal (Fauth, Dulak) - CWEA training - Miscellaneous sewer periodicals Miscellaneous staff development - Liquid Waste Fund Total 2,500 2,500 400 400 800 800 200 200 1,500 1,500 Total staff development - sewer maintenance $ - 5,400 5,400 Travel /Meetings /Lodging: CASA - mid -year (Desert Hot Springs - 4) CASA - spring (Squaw Creek - 3) CASA conference (San Diego - 4) CSDA GAD (Sacramento - 2) CSDA conference (Palm Springs - 4) CWEA conference (North - 1) WEF conference (1) SWANA chapter meetings (4) ISDOC quarterly meetings (4) Chamber breakfast (12) Refreshments - Board meetings (12) Refreshments - special Board meetings (8) Miscellaneous unidentified meetings Total travel /meetings /lodging Travel /Meetings /Lodging - sewer maintenance Miscellaneous unidentified meetings Total travel /meetings /lodging - sewer maintenance 17 $ - 5,200 5,200 - 4,500 4,500 - 6,000 6,000 300 2,700 3,000 600 5,400 6,000 - 1,500 1,500 - 1,000 1,000 400 - 400 160 1,440 1,600 70 630 700 160 1,440 1,600 400 3,600 4,000 300 2,700 3,000 $ 2,390 36,110 38,500 $ - 500 500 $ - 500 500 • n �J • • • COSTA MESA SANITARY DISTRICT Budget Details for Memberships /Dues Fiscal Year 2009 -10 Description Local Agency Formation Commission (LAFCO) Santa Ana River Flood Protection Agency (SARFPA) California Special Districts Association (CSDA) Costa Mesa Chamber of Commerce California Association of Sanitation Agencies (CASA) Independent Special Dist of OC (ISDOC) Costa Mesa Historical Society National Notary Association Notary renewal Calif Society of Municipal Finance Officers (CSMFO) Government Finance Officer Association (GFOA) Calif Assoc of Public Purchasing Officers (CAPPO) Liebert Cassidy WDR Annual Permit Fee City Clerks Association of Calif (CCAC) Calif Municipal Treasurer Association (CMTA) OC Tax Assessor CWEA MEMA SpringBrook Users Group Solid Waste Association of North America (SWANA) Water Environment Federation (WEF) Other Total Professional Memberships /Dues 18 Solid Liquid Waste Waste Fund Fund Total $ 5,400 10,000 15,400 - 1,100 1,100 2,050 2,050 4,100 230 230 460 - 8,000 8,000 25 25 50 50 50 100 50 50 100 250 250 500 22 198 220 15 135 150 14 126 140 280 2,520 2,800 - 6,600 6,600 100 100 200 63 117 180 60 60 120 - 530 530 - 80 80 25 25 50 200 - 200 - 220 220 476 3,894 4,370 $ 9,310 36,360 45,670 RESOLUTION NO. 2009 -765 A RESOLUTION OF THE BOARD OF DIRECTORS OF THE COSTA MESA SANITARY DISTRICT, ADOPTING A BUDGET FOR THE FISCAL YEAR 2009 -10. THE BOARD OF DIRECTORS OF THE COSTA MESA SANITARY DISTRICT DOES HEREBY RESOLVE AS FOLLOWS: THAT, WHEREAS, the Proposed Budget for the 2009 -10 fiscal year has been prepared by order of the Board of Directors. NOW, THEREFORE, BE IT RESOLVED as follows: SECTION 1: The Annual Budget for the Costa Mesa Sanitary District for the fiscal year beginning July 1, 2009 and ending June 30, 2010, is hereby adopted as set forth in the 2008 -09 Proposed Budget, subject to minute action of any changes made to the Proposed Budget at the time of its adoption. PASSED AND ADOPTED this 20th day of May 2009, by the following roll call vote. AYES NOES ABSENT: 0 ATTEST: BOARD MEMBERS: BOARD MEMBERS: BOARD MEMBERS: Secretary, Costa Mesa Sanitary District Board of Directors STATE OF CALIFORNIA ) COUNTY OF ORANGE ) ss COSTA MESA SANITARY DISTRICT ) President, Costa Mesa Sanitary District Board of Directors I, JOAN REVAK, Clerk of the District, hereby certify that the above and foregoing Resolution No. 2009 -765 was duly and regularly passed and adopted by the said Board of Directors at a regular meeting thereof held on the 20th day of May 2009. IN WITNESS WHEREOF, i have hereunto set my hand and affixed the Seal of the Costa Mesa Sanitary District this 20'h day of May 2009. 0 Clerk of the Costa Mesa Sanitary District • n ICJ • COSTA MESA SANITARY DISTRICT INVESTMENT OVERSIGHT COMMITTEE LOCATION: DATE AND TIME CONTACT: 1. Call to Order 2. Roll Call Conference Room Wednesday, May 20, 2009 at 11:15 a.m. Marc Davis, Treasurer /Director of Finance F-1 rel 4 1 A. President Schafer (rotating Committee member) B. Vice president Ooten (rotating Committee member) C. Rob Hamers, Manager /District Engineer 3. New Business A. Review of Treasurer's Report as of April 30, 2009 B. Investment Policy for Fiscal Year 2009 -10 4. Public Comments 5. Adjournment It is the intention of the Costa Mesa Sanitary District to comply with California Government Code Section 54961 and the Americans with Disabilities Act ( "ADA ") in all respects. If as an attendee or participant at this meeting, you will need special assistance beyond what is normally provided, the Costa Mesa Sanitary District will attempt to accommodate you in every reasonable manner. Please contact Joan Revak, Clerk of the Sanitary District, (949) 645 -8400 ext. 223; at least forty-eight (48) hours prior to the meeting to inform us of your particular needs and to determine if accommodation is feasible. Please advise us at the time you will need accommodations to attend or participate in meetings on a regular basis." COSTA MESA SAN, TAXYDINRICT Memorandum To: Board of Directors ... an Independent Specia(District From: Marc Davis, Treasurer /Director of Finance Date: May 13, 2009 Subject: Budget Adjustment for Additional Architectural Fees Recommended Action Approve budget adjustment in the amount of $22,700 to provide adequate funding for reimbursable expenses and additional architectural fees associated with the design phase of the District yard. Executive Summary The Board has previously approved a contract in the amount of $132,500 with Robert Thornton Architects (RTA) for the design phase of the District Yard. In addition to the contract amount, the contract with RTA included the reimbursement of out -of- pocket costs. No provision for out -of- pocket costs was included in the original budget estimate. Out -of- pocket costs consist of items such as blueprints, plotting, mileage, copying, etc. As of March 31, 2009, the total out -of- pocket costs incurred were $12,624. This budget adjustment provides funding for these out -of- pocket costs plus and additional $3,000 pending completion of the design phase. In addition, as a result of the procurement process involving contractor questionnaires, request for quotes and interviews with the prospective contractors, additional time by RTA was required that was not included in their original quote. The additional time required was $7,000. This additional time was previously approved by the District Manager. This budget adjustment provides funding for this additional time required. Account Account Number Increase Decrease District Yard 30- 200887 -4300 $22,700 Retained Earnings 30- 000000 -2990 $22,700 Protecting our community's Health dy providing solid waste and sewer collection services. crosdcagov COSTA 9YESA SANYTART(DIS2RJC7 Memorandum To: Board of Directors ... an Independent Specia( District From: Marc Davis, Treasurer /Finance Director Date: May 13, 2009 Subject: Clarify District Policy on Cell Phone Use Recommended Action No action is necessary. This item is informational only. Executive Summary • The District currently provides cell phones to the following positions based upon on a P determined business need: • Assistant District Manager • Board Secretary/Clerk of the District/Program Manager • Maintenance Supervisor • Maintenance Workers (2) • Permit Specialist • Ordinance Enforcement Officer The District also provides 3 cell phones for use by the contract District Manager and two of his employees. The District pays for the entire cell phone bill as the employees have been instructed that the cell phones are to be used solely for business purposes. However, according to the Internal Revenue Code, in order for the cell phones to be provided and not be a taxable fringe benefit to the employees, they need to be provided under an accountable plan. An accountable plan is one which at the end of each month, each employee would review the cell phone bill, identify those calls of a personal nature, and reimburse the District for the cost of those personal phone calls. Trotecting our communi 's health providing sofidwaste andsewercoffection services. �' �' p ng crosdca.gov Board of Directors Costa Mesa Sanitary District May 13, 2009 As an alternative to an accountable plan, a cell phone allowance could be provided to • the employees, and each employee would be required to obtain and pay for their own cell phone. On May 12, 2009, the employees met and preferred the cell phone allowance alternative. Under this alternative, a monthly allowance amount will be added and provided to those employees for whom there is a business need for a cell phone. This amount will be deemed additional compensation to the employees and subject to all appropriate taxes. The cell phones to the contract District Manager and his employees would no longer be provided. The total cell phone budget for fiscal year 2008 -09 is $7,650. The proposed cell phone budget for fiscal year 2009 -10 is $10,150. A switch to a cell phone allowance will result in a cost savings to the District, the amount of which is dependent upon the level of allowance set. r� LJ 2 Fkom: "Kent Ramseyer" <kramseyer@nmusd.us> Subject: RE: NMUSD • CMSD Sewer Easement near Velasco Lane Gate: May 1, 2009 2:02:21 PM PDT To: "Rob Harriers" <robh2@cox.neb Cc: "Tim Marsh" <tmarsh@nmusd.us>, <mshiang @msn.com >, <paulmamyh@sbcglobal.net> '•. Thank you again for allowing NMUSD and our consultant, ADvTECH Environmental Inc., to attend the CMSD's Board meeting on 4/27 to discuss subject request. I also wanted to thank you for your return phone call to me later that day summarizing how the meeting went, and detailing what the CMSD needed from the NMUSD to proceed in this review process. The NMUSD would like to inform the CMSD that in addition to the previous contacts initiated by the NMUSD; NMUSD and ADvTECH, Inc. personnel visited the property owners of 2897 and 2895 Velasco Lane on April 27th to discuss the current status of the remediation project. The homeowners for both properties were present, and brought up -to -date on our plans thus far. Specifically they were informed that the NMUSD was in the process of soliciting from the CMSD, the Sanitary District's approval of use of subject easement as a means of conveying contaminated groundwater from existing /soon to be installed ground water wells in proximity of Velasco Lane and St. Claire Streets, to a soon- to -be- installed piping system /holding tank in the Sonora Elementary School field behind their homes. We explained that currently, the CMSD was in the process of considering granting the NMUSD the use of the Sanitary District's easement for this purpose, and that further stipulations in the draft agreements included the use of horizontal drilling to prevent disruption /damage to the homeowner's property. The NMUSD told these residents that any damage that occurred during construction, or as a result of our remediation efforts, would be repaired with NMUSD funds. Per the CMSD's second request, the NMUSD has not been able to confirm with our attorney, that he has spoken with the CMSD's attorney regarding the agreements surrounding the use of subject easement. The NMUSD will continue ,&to try to confirm that these discussions have taken place, and will update the CMSD with any developments in this regard. Thank you again for your help and consideration. Kent Ramseyer Energy Manager Newport-Mesa Unified School District Phone (714) 424 -7546 Cell (714) 381 -4377 From: Rob Harriers fmailto:robh2(aOcox.net] Sent: Tuesday, April 21, 2009 6:09 PM To: Gary Monahan; Jim Ferryman; Robert Ooten; Arlene Schafer; Art Perry Cc: Alan Bums; Tom Fauth; Karl Dulake; Joan Revak; Sherry Kallab; Kent Ramseyer; Paul Monsour; Paul Monsour Subject: NMUSD - CMSD Sewer Easement near Velasco Lane Hi Directors, At today's Sewer System Committee meeting, discussion occurred regarding whether the two property owners on whose property the two six foot wide CMSD sewer easements exist have knowledge of the school district's intention to request use of the easements from the CMSD. A brief description is provided below, and in order to provide full details of the notification procedure required as part of the remediation Wrogram, NMUSD Energy Manager Kent Ramseyer will attend the Monday 4/27 11:45 a.m. Board meeting. Kent's contact information is shown below. The Orange County Health Care Agency (OCHCA) has oversight authority over the project and requires notification of the project be provided to all the property q p J p p perry owners affected by the project, and this includes the two properties where the CMSD sewer easements exist. The notification was followed by a meeting where property owners and others may attend and discuss the remediation project. The project documents have consistently shown the NMUSD's intention to request use of the CMSD sewer easements. Kent has also provided the following link to the project: httip://Qeotracker.waterboards,ca.gov/r)rofile report.asp global id= 70605902072 In order to avoid impacts to the property owners, NMUSD has committed to using an underground horizontal drilling method to install their pipes rather than on open -cut excavation method. Kent stated the NMUSD will accept the CMSD adding this provision to the agreement. The CMSD may also add the provision that approval of the plans by the CMSD District Engineer is required. From an independent engineer's standpoint, underground horizontal drilling is more expensive than open -cut but will likely result in zero impact to the property owners if a qualified and experienced contractor is selected. Kent may bring additional NMUSD representatives as well as the project engineer to the Board meeting. Kent Rarnseyer Energy Manager Newport -Mesa Unified School District Phone(714)424 -7546 Cell (714) 381 -4377 Attached is an exhibit showing the easements under consideration Thank you, and please call if any questions. Rob Harriers Manager/District Engineer Costa Mesa Sanitary District (949) 631 -1731 office ph. (714) 293 -2727 Rob's cell (949) 548 -6516 tax robh2 @cox.net home office email rbhinc (L pacbe!! net work office email • • • • LAW OFFICES OF HARPER & BURNS LLP A LD.QIFD LIABMY PAV7NERSBIP 04CLUDM A PROFESSIONAL CORPORATION 'A PROFESSIONAL CORPORATION To: Honorable President and Board of Directors From: District Counsel Date: April 24, 2009 RIVERSIDE / SAN BSS (951) 674 -0698 Re: Attorney General opines it is not an illegal exchange of votes to enter into an agreement for habitat conservation (Penal Code § 86) You may remember that I reported to you in 2006 that Penal Code § 86 makes it a crime to receive a bribe for a vote or to offer or promise to give a vote in exchange for another official vote. The crime is a felony, and a person convicted is forever precluded from holding public office. While the intent was obviously to prevent corrupt votes, the prohibition goes well beyond bribes and suggests that officials cannot trade votes, even if the officials believe it is in the public interest. The origin of this statute was a reaction to the Riverside County Board of Supervisors who had threatened to withhold transportation funding if cities within the County did not approve a conservation habitat plan. Agreeing with cities who believed they were being extorted, the Legislature passed SB 1308, which made that conduct illegal. The issue before the Attorney General was an MOU between a County and certain cities under which the county would agree to implement certain land use development standards within each city's sphere of influence in exchange for the city's agreement to support a multiple species habitat conservation plan. Although this sounds like government at its best, the opinion was sought so that Penal Code § 86 was not violated by those with the best government intentions. The Attorney General, noting that there obviously was no bribe issue in the agreement, opined that he would not interpret the statute so that a vote to enter into a contract was a vote "trade," even though both parties had to vote on the contract to provide the benefits of the contract. He therefore found that there was no illegal exchange of votes involved within the meaning of the statute. 91 Ops. Cal. Atty. Gen. 46 (2008) Conclusion Although "vote swaps" seem to be the culture in Congress, in California it might be illegal to makes h a promise. Please keep this in mind in your government service. Alan R. Burns District Counsel 453 S. GI SSR3 1 STREET JOHN R. HARPER ORANGE, CALIFORNIA 72966 ALAN R BURNS COLIN R. BURNS (714) 771 -7728 FAX (714) 7443350 OF COUNSEL JUDI A. CURTIN* W W W.haryabunS.aom MICHAEL MONTGOMERY* THOMAS W. ALLEN 'A PROFESSIONAL CORPORATION To: Honorable President and Board of Directors From: District Counsel Date: April 24, 2009 RIVERSIDE / SAN BSS (951) 674 -0698 Re: Attorney General opines it is not an illegal exchange of votes to enter into an agreement for habitat conservation (Penal Code § 86) You may remember that I reported to you in 2006 that Penal Code § 86 makes it a crime to receive a bribe for a vote or to offer or promise to give a vote in exchange for another official vote. The crime is a felony, and a person convicted is forever precluded from holding public office. While the intent was obviously to prevent corrupt votes, the prohibition goes well beyond bribes and suggests that officials cannot trade votes, even if the officials believe it is in the public interest. The origin of this statute was a reaction to the Riverside County Board of Supervisors who had threatened to withhold transportation funding if cities within the County did not approve a conservation habitat plan. Agreeing with cities who believed they were being extorted, the Legislature passed SB 1308, which made that conduct illegal. The issue before the Attorney General was an MOU between a County and certain cities under which the county would agree to implement certain land use development standards within each city's sphere of influence in exchange for the city's agreement to support a multiple species habitat conservation plan. Although this sounds like government at its best, the opinion was sought so that Penal Code § 86 was not violated by those with the best government intentions. The Attorney General, noting that there obviously was no bribe issue in the agreement, opined that he would not interpret the statute so that a vote to enter into a contract was a vote "trade," even though both parties had to vote on the contract to provide the benefits of the contract. He therefore found that there was no illegal exchange of votes involved within the meaning of the statute. 91 Ops. Cal. Atty. Gen. 46 (2008) Conclusion Although "vote swaps" seem to be the culture in Congress, in California it might be illegal to makes h a promise. Please keep this in mind in your government service. Alan R. Burns District Counsel • JOHN R. HARPER' ALAN R. BURNS COLIN R. BURNS OF COUNSEL. 3UDI A. CURTIN• MICHAEL. MONTGOMERY' THOMAS W. ALLEN LAW OFFICES OF HARPER & BURNS LLP A L1AOI7ED LIABILITY PARTNERSHIP INCLUDING A PROFESSIONAL CORPORATION 453 S. GLASSEII. STREET ORANGE, CALIFORNIA 92866 (714)771 -7728 FAX (714) 7443350 www,hxpOTburw,com •A PROFESSIONAL CORPORATION To: Honorable President and Board of Directors From: District Counsel Date: May 13, 2009 Re: Compensation Rules for Directors RIVERSIDE I SAN BERNARDINO (951) 674 -0698 To follow up on the Directors' request last Board meeting, here are your current parameters in case you want to adjust those. Per diem service Health & Safety Code section 6489 provides that you are entitled to your daily compensation ($221) for each day's attendance at meetings of the board or for each day's service rendered as a director by request of the Board (not to exceed 6 days per month) plus expenses. Section 6489 provides that for purposes of determining whether a director's activities on a specific day are compensable, those determinations should be made pursuant to Government Code section 53232 et seq. Government Code section 53232.2(b) provides that a written policy shall be adopted specifying the types of occurrences that qualify. Pursuant to those laws, the Board adopted. District Operations Code section 3.01.030, which provides that the following meetings shall qualify for the $221 per day: 1. Board meetings 2. Advisory committee meetings such as subcommittees 3. Approved conferences or organized educational activities 4. Orange County Sanitation District (OCSD) meetings 5. Santa Ana River Flood Protection Agency (SARFPA) meetings 6. independent Special Districts of Orange County (ISDOC) meetings 7. Orange County Local Agency Formation Commission (LAFCO) meetings 8. California Special Districts Association (CSDA) meetings 9. California Association of Sanitation Agencies (CASA) meetings 10. Orange County Council of Governments (OCCOG) meetings 11. WACO meetings 12. Costa Mesa Chamber of Commerce meetings 13. Educational Outreach and Presentations 14. City of Costa Mesa Council Meetings Costa Mesa Sanitary District Compensation Rules for Directors May 13, 2009 Page 2 The list is very broad but if you do not believe it is sufficient to describe all of the days' activities that should qualify, you should revise the list. It does appear that the service must be "at the request of the Board," so doing the request post facto may not be lawful and may subject you to criticism. Expenses Different laws apply to expense reimbursement, although Government Code section 53232 et seq. also govern those. Those are also detailed in District Operations Code sections 3.01.090 and 3.01.092. Those include actual, necessary and reasonable expenses for a variety of activities but require that out of county conferences, educational seminars, programs, political hearings or other functions must have prior board approval. Other detailed rules apply and are attached. Most importantly, Government Code section 53232.3 provides that an expense report must be submitted with receipts. Those reports must substantiate that the expenses met the criteria set forth in the District's policy. As you also know, you are required to provide a brief report on meetings you attended at the expense of the District at the next regular meeting. The report may be oral or written. The above are the state rules and our local rules submitted for your consideration. If you have any questions, please let me know. 0 Respectfully submitted, aL Alan R. Burns District Counsel • 0 Section 3.01.090. Conferences, Travel and Expenses: (a) The Board of Directors recognizes the benefit derived from Directors attending out of County educational seminars, conferences, programs, political hearings and functions. No Board member shall incur such expense outside Orange County without prior Board approval. (b) Board members are authorized to attend any meeting, conference or seminar from which the District will derive benefit within Orange County without prior Board approval and to have such expenses reimbursed, subject to the limitations provided for herein. (c) The expenses allowed include, but are not limited to, meals, transportation, lodging, and registration fees, which are actual, necessary and reasonable and substantiated by receipts, unless paid for directly by the District. Lodging shall not exceed the maximum group rate offered by the sponsor. Members shall also use group or government rates for transportation or shall use IRS rates. Automobile mileage shall be reimbursed at the current standard mileage rate established by the Internal Revenue Service. (d) Board members shall present their reimbursement requests for such expenses to the Board on District - approved forms with suitable substantiation supported by receipts or similar proof of payment. • (e) For all reasonable meals, transportation and lodging expenses, the District Treasurer may reimburse the Board member's expenses prior to Board approval and obtain ratification at the next regular Board meeting. Expenses not ratified by the Board of Directors will be deducted from a subsequent payment. All expense reimbursements other than meals, transportation and lodging must be submitted for Board approval prior to reimbursement. • (f) Expenses reimbursements shall be in addition to the daily compensation that Board members may be entitled to pursuant to Health and Safety Code Section 6489 and Section 3.01.030 of this Code. (g) District staff shall maintain a credit card or other account that allows for the direct payment of airline tickets, hotel rooms, registration fees and other expenses. The District Treasurer shall establish policies and procedures for utilization of the credit cards and /or other accounts. (h) Nothing stated herein is meant to be a limitation on a Board member's right to attend any event at the Board member's own expense. (i) Board members shall be cognizant of the Brown Act and any exceptions thereto whenever a quorum of the Board is present at the same location. (Ord. 52, 2005) (Ord. 55, 2006) Section 3.01.092. Miscellaneous expense reimbursement The Board of Directors recognizes that Board members will incur other expenses on behaff of the District for which reimbursement may be appropriate. To substantiate that such reimbursement is appropriate, Directors should establish that the expenses were actual, reasonable and necessary in service to the District. Certain expenses for supplies may be reimbursed by substantiating that the item or a portion of the item was used for District business. Such items include, but are not limited to, toners, cartridges, paper and related material involved in electronic processing of information by facsimile, copier, email, computer and other technological devices. To be eligible for reimbursement, a District - provided form should be used, which substantiates the purchase and documents the use or a portion of the use for District business. (Ord. 58, 2007) L� • I. S.D.O.C. Quarterly Meeting Thursday April 30th At MWDOC /OCWD Board Room Treasurer's Report: Joan Finnegan 1. $ 6269.41 balance LAFCO Report- & CSDA Report- David Cordero 1. Ledge conference May 51h & 6th Sacramento 2. Handout of Legislative Status Report Support & Oppose Bills A. Review Handout — Look at following Bills 1. SB 711- Closed Sessions for Labor Negotiations opens Up "can of worms" 2. AB155- Seeks Local Agencies Bankruptcy procedures 3. AB 28- Use of Gas Engines for Local Agencies 4. AB 804- Water agencies — Mussel problems 5. AB 1366- Regulate water softeners B. LAFCO Report- May Meeting to adopt Draft budget 1. Reducing fees by 9 % for special Districts 2. Reviewing sphere of influence for Los Alamitos/ Rossmoor Program: Patricia Bates- Chair of Orange County Board of Supervisors 1. The Spring progress report A. County last year cut all departments and saved $ 32 million dollars. This year another 5 % B. Restructured County Retirement package — saved $ 100 Million C. Eliminated pay Increases for management D. State will be transferring more costs to Counties E. Cut over time use F. Laid off 209 Social Workers G. Orange County first in state to Furlough employees 1. 2 days off of work each month till June. H. Excelled Capital projects- $ 652 Million for Airport improvements. A. Shovel ready projects- Army Corp. $ 50 Million for Santa Ana Mainstream Reach, $ 26.5 Million for Seven Oaks Dam, $ 500,OOOfor Dana Point Harbor, $ 97 Million For highway projects Widening of 91 freeway. • • P U B L I C O L is €; C Y A D V 0 C A T E S uc Concerns Bills SIB 711 (Leno) Public meetings: closed sessions: labor negotiations. (A- 04/13/2009 html Ldf) Status: 04/22/2009 -Set, second hearing. Hearing canceled at the request of author. Current Location:04 /1312009 -S L. GOV. Calendar Events: Summary: The Ralph M. Brown Act requires the meetings of the legislative body of a local agency to be conducted openly and publicly, with specified exceptions. Under the act, the legislative body of a local agency may hold a closed session with the local agencies' designated representatives regarding negotiations concerning employee compensation but is required, in an open and public session prior to those closed sessions, to disclose specified information identifying the agency's designated representatives. Existing law prohibits a closed session from including any final action on the proposed compensation of unrepresented employees. The act also requires the legislative body of a local agency to publicly report any action taken in closed session, as prescribed, including the approval of an agreement concluding labor negotiations with represented employees after the agreement is final and has been accepted or ratified by the other party. The act provides a legislative body or elected official is not in violation of certain provisions of the act if the agenda that describes a closed session item is in substantial compliance by including specified information. This bill would additionally require a local agency, before holding a closed session regarding employee compensation, to identify the employee or class of employees that are the subject of the negotiations, the representatives of the employees, and to provide an oral report by its designated representative on the current status of the negotiations. The bill would additionally require any action of the legislative body on the collective bargaining agreement or initial proposal to be taken at an open and public session. This bill contains other related provisions and other existing laws. Organization Assigned Position Priority Subject Groups CSDA RHeim Concerns Oppose AB 10 (Hagman) Public funding: actions. (1- 12/01/2008 html pdf) Status:02/05 /2009 - Referred to Com. on E. & R. Current Location:02/05/2009 A E. & R. Calendar Events:05105 /09 1:30 p.m. - Room 444 ASM ELECTIONS AND REDISTRICTING Summary: Existing law makes it unlawful for any elected state or local officer, appointee, employee, or consultant to use, or permit others to use, state resources for a campaign activity, or personal or other purposes that are not authorized by law. This bill would additionally prohibit those officials, officers, directors, appointees, employees, agents, or consultants, or those organizations or associations that represent local agencies from using, or permitting others to use, public resources to commence an action to enjoin the operation of any law or constitutional amendment, proposed by initiative petition and approved by the people at a general election or a special election. Organization Assigned Position Priority Subject Groups CSDA RHeim Oppose Fred Taugher Ralph A. Heim Russell Noack David L. Modisette John Caldweli lulee Mal.inowski -Ball Kathryn C. Reek Silvia Y. Solis 10 15 K Street, Suite 200 S;+cramentu, Cali rnia 95 814-3803 Tel 910.441,11702, Fax 916.441.3519 :rv.n.F±pallc.rom AB 128 (Coto) Workers' compensation: cancer presumption. (1- 01/16/2009 html 2df) Status: 04/22/2009-From committee: Do pass, and re -refer to Com. on APPR. Re- referred. (Ayes 7. Noes 1.) (April 22). Current Location:04 /22/2009 -A APPR. Calendar Events: Summary: Existing law establishes a workers' compensation system to compensate an employee for injuries sustained in the course of his or her employment, and requires an employer to provide, or pay for all reasonable costs of, medical services necessary to care for or relieve work - related injuries. Existing law further provides that in the case of active firefighting members of certain fire departments and in the case of certain peace officers, a compensable injury includes cancer that develops or manifests itself during the period when the firefighter or peace officer demonstrates that he or she was exposed, while in the service of the public agency, to a known carcinogen, as defined, and the carcinogen is reasonably linked to the disabling cancer. Existing law establishes a presumption that the cancer in these cases is presumed to arise out of, and in the course of, employment, unless the presumption is controverted by evidence that the primary site of the cancer has been established and that the carcinogen to which the member has demonstrated exposure is not reasonably linked to the disabling cancer. This bill would instead extend the presumption to a member following termination of service for a period of one year for each full year of the requisite service, commencing with the last date actually worked in the specified capacity. This bill contains other existing laws. Organization Assigned Position Priority Subject Groups CSDA RHeim Oppose AB 155 (Mendoza) Local government: bankruptcy proceedings. (A- 03/27/2009 html 2df) Status: 04/23/2009 -From committee: Do pass, and re -refer to Com. on APPR. Re- referred. (Ayes 4. Noes 3.) (April 22). Current Location:04 /23/2009 -A APPR. Calendar Events: Summary: Under existing law, any taxing agency or instrumentality of the state may file a petition and prosecute to completion bankruptcy proceedings permitted under the laws of the United States. This bill would provide that a local public entity may only file under federal bankruptcy law with the approval of the California Debt and Investment Advisory Commission, as specified. Organization Assigned Position Priority Subject Groups CSDA RHeim Oppose AB 216 (Beall) Public contracts: claims. (1- 02/03/2009 html pdD Status: 03/20 /2009 -In committee: Set, first hearing. Hearing canceled at the request of author. Current Location:03 /1212009 -A JUD. Calendar Events:04128 /09 9 a.m. - Room 4202 ASM JUDICIARY Summary: Existing law authorizes a public entity to compromise or otherwise settle any 3rd -party claim relating to a public works contract. This bill would define "claim" for those purposes to mean a written demand or assertion by a contractor, a local agency, charter city, or charter county or other relief with respect to the contract documents, as specified. This bill contains other related provisions and other existing laws. Organization Assigned Position Priority Subject Groups CSDA RHeim Oppose AB 396 (Fuentes) Works of improvement: liens. (A- 04/13/2009 html 2df) Status: 04/1 5/2009-From committee: Do pass, and re-refer to Com. on JUD. Re- referred. (Ayes 8. Noes 0.) (April 14). Current Location:04 /15/2009 -A JUD. Calendar Events:04 /28/09 9 a.m. - Room 4202 ASM JUDICIARY Summary: Existing law provides that all persons and laborers of every class, except for an original contractor, performing labor upon, bestowing skill or other necessary services on, furnishing materials or leasing equipment to be used or consumed in, or furnishing appliances, teams, or • • • power contributing to, a public }work of improvement may serve a stop notice upon the public entity responsible for the public work, as specified. Existing law imposes a duty on a public entity to withhold money or bonds due or to become due to the original contractor in an amount sufficient to answer the claim stated in the stop notice and to provide for the public entity' s reasonable cost of any litigation on the matter, as specified. This bill would qualify the requirement that the public entity withhold money or bonds sufficient to provide for reasonable litigation costs to make it applicable only if the original contractor fails to promptly accept a tender of defense of the public entity in the litigation. This bill contains other related provisions and other existing laws. Organization Assigned Position Priority Subject Groups CSDA RHeim Oppose • AB 664 (Skinner) Workers' compensation: hospital employees: presumption. (1- 02/25/2009 html 2M Status:04 /22/2009 -Do pass as amended and be re- referred to the Committee on Appropriations. Current Location:04 /22/2009 -A APPR. Calendar Events: Summary: Existing law provides that an injury of an employee arising out of and in the course of employment is generally compensable through the workers' compensation system. Existing law provides that, in the case of certain public employees, the term "injury" includes heart trouble, hernia, pneumonia, human immunodeficiency virus, lower back impairment, and other injuries and diseases. This bill would provide, with respect to hospital employees, that the term "injury" includes a blood -borne infectious disease, neck or back impairment, or methicillin- resistant Staphylococcus aureus that develops or manifests itself during the period of the person's employment with the hospital. This bill contains other related provisions. Organization Assigned Position Priority Subject Groups CSDA RHeim Oppose 1 AB 696 (Hagman) California Environmental Quality Act: arbitration. (A- 04/16/2009 html PO Status: 04 /22/2009 -In committee: Hearing postponed by committee. (Refers to 4/20/2009 hearing) Current Location:04/20/2009 -A NAT. RES. Calendar Events:04/27 /09 1:30 p.m. - Room 447 ASM NATURAL RESOURCES Summary: The California Environmental Quality Act (CEQA) requires a lead agency to prepare, or cause to be prepared, and certify the completion of, an environmental impact report on a project, as defined, that it proposes to carry out or approve that may have a significant effect on the environment, as defined, or to adopt a negative declaration if it finds that the project will not have that effect. CEQA also generally requires a lead agency to prepare a mitigated negative declaration for a project that may have a significant effect on the environment if revisions in the project would avoid or mitigate that effect and there is no substantial evidence that the project, as revised, would have a significant effect on the environment. CEQA provides some exemptions from its requirements. This bill would allow an applicant for a project and the lead agency, at the time of application, to opt to resolve all disputes arising out of a subsequent environmental impact report for that project before an arbitrator, in lieu of retaining the option to file an action or proceeding arising out of those disputes before a court. If an applicant and the lead agency opt to do so , the bill would require the applicant and the lead agency to agree to an arbitrator. Organization Assigned Position Priority Subject Groups CSDA RHeim Oppose AB 816 (Ma) Public contracts: plans and specifications. (1- 02/26/2009 html �df) •Status:03/26 /2009 - Referred to Com. on IUD. Current Location:03 /26/2009 -A IUD. Calendar Events: Summary: Existing law contains various provisions relating to the bidding process for public works projects. Existing law prohibits a local public entity, charter city, or charter county from requiring a bidder to • assume responsibility for the completeness and accuracy of architectural or engineering plans and specifications on public works projects, except on clearly designated design -build projects. This bill would require a local public entity, charter city, or charter county, before entering into any contract for a project, to provide full, complete, and accurate plans and specifications and estimates of cost, giving such direction as will enable any competent mechanic or other builder to carry them out. The bill would exempt from these provisions any clearly identified design -build projects or design -build portions thereof. The bill would specify that a local public entity, charter city, or charter county would not be required to provide bidders with plans and specifications for projects that are completed entirely through an annual contract for repair, remodeling, or other repetitive work according to unit prices. This bill contains other related provisions. Organization Assigned Position Priority Subject Groups CSDA RHeim Oppose AB 1000 (Ma) Employment: paid sick days. (1- 02/27/2009 html PO Status: D4/23/2009-From committee: Do pass, and re -refer to Com. on JUD. Re- referred. (Ayes 4. Noes 2.) (April 22). Current Location:04 /23/2009 -A JUD. Calendar Events:04127 /09 Upon adjournment of session - Room 444 ASM JUDICIARY Summary: Existing law authorizes employers to provide their employees paid sick leave. This bill would provide that an employee who works in California for 7 or more days in a calendar year is entitled to paid sick days, as defined, which shall be accrued at a rate of no less than one hour for every 30 hours worked. An employee would be entitled to use accrued sick days beginning on the 90th calendar day of employment. The bill would require employers to provide paid sick days, upon the request of the employee, for diagnosis, care, or treatment of health conditions of the employee or an employee's family member, or for leave related to domestic violence or sexual assault. An employer would be prohibited from discriminating or retaliating against an employee who requests paid sick days. The bill would require employers to satisfy specified posting and notice and recordkeeping requirements. The bill would also make conforming changes. This bill contains other related provisions. Organization Assigned Position Priority Subject Groups CSDA RHeim Oppose AB 1156 (Nava) State and local surplus funds: investments. (A- 04/23/2009 html pjffl Status:04/23/2009 -Read second time and amended. Current Location:04/23/2009 -A APPR. Calendar Events: Summary: Existing law specifies the types of securities that are eligible for the investment of surplus state funds. This bill would require that the first priority for the investment of surplus moneys in negotiable certificates of deposit under specified provisions be given to time deposits in an eligible community bank, as defined, or a credit union operating in this state to the maximum extent consistent with liquidity requirements and prudent management of surplus moneys. This bill contains other related provisions and other existing laws. Organization Assigned Position Priority Subject Groups CSDA RHeim Oppose AB 1227 (Feuer) Workers' compensation: public employees: leaves of absence. (1- 02/27/2009 html Status: 04 /13/2009 - Rem - preferred to Corn. on INS. by unanimous consent. Current Location: 04/13/2009-A INS. • Calendar Events:05 /06/09 9 a.m. - Room 437 ASM INSURANCE Summary: Existing workers' compensation law requires employers to secure the payment of workers' • compensation, including medical treatment, for injuries incurred by their employees that arise out of, or in the course of, employment. This bill would, for purposes of these provisions, require that these employees be employed on a regular, full -time basis, but would eliminate the requirement that these employees be members of the Public Employees' Retirement System or the Los Angeles City Employees' Retirement System or subject to the County Employees Retirement Law of 1937. The bill would also include local park rangers, community college police, and police of a school district among the public employees entitled to the above - described leave of absence. The bill would provide that the provisions pertaining to a leave of absence shall not apply to certain public safety personnel who are employees of the City and County of San Francisco. This bill contains other existing laws. Organization Assigned Position Priority Subject Groups CSDA RHeim Oppose SB 186 (DeSaulnier) Workers' compensation: medical treatment: predesignation of physician. (1- 02/17/2009 htmi dpdf Status: 03/26/2009 -Read second time. To third reading. Current Location:03 /26/2009 -S THIRD READING Calendar Events:04 /27/09 15 SEN SENATE BILLS -THIRD READING FILE Summary: Existing workers' compensation law generally requires employers to secure the payment of workers' compensation, including medical treatment, for injuries incurred by their employees that arise out of, or in the course of, employment. Existing law, until December 31, 2009, provides an employee with the right to be treated by his or her personal physician from the date of injury if specified requirements are met, including a requirement that the physician agrees to be predesignated. This bill would delete the December 31, 2009, repeal date for those provisions pertaining to an employee's predesignation of a personal physician. Organization Assigned Position Priority Subject Groups CSDA RHeim Oppose SB 694 (Correa) Public contracts: public works: competitive bidding. (A- 04/13/2009 html Pjffi Status:04/22/2009- Set, first hearing. Hearing canceled at the request of author. Current Location:04 /13/2009 -S L. GOV. Calendar Events: Summary: Existing law sets forth the requirements for the solicitation and evaluation of bids and the awarding of contracts by public entities for the erection, construction, alteration, repair, or improvement of any public structure, building, road, or other public improvement. This bill would set forth requirements for the solicitation and evaluation of bids, and the awarding of contracts for the erection, construction, alteration, repair or addition to any work of improvement, estimated to cost more than $25,000, that is not otherwise required to be performed under a competitively bid contract, or is exempt from competitive bidding requirements, and that is owned by, intended to be conveyed to, or financed by taxes, assessments, or bonds of , a public entity other than a state entity, as specified. This bill contains other related provisions and other existing laws. Organization Assigned Position Priority Subject Groups CSDA RHeim Oppose SB 705 (Lowenthal) Employee rights: exhaustion of administrative remedies. (A- 03/31/2009 html 20 Status:04 /17/2009 -Set for hearing April 28. Current Location:04 /16/2009 -S JUD. Calendar Events:04 /28/09 1 p.m. - Room 112 SEN JUDICIARY Summary: Under existing law, where a statute provides an employment right and sets forth administrative procedures that must be followed to redress a violation of that right, an employee must first exhaust those administrative procedures before seeking redress from the courts in a civil action. Additionally, decisional law has required employees to exhaust an employer's administrative remedies to redress violations of statutory law even where the statute creating the right does not require the exhaustion as a prerequisite to the filing of a civil action. This bill would provide that exhaustion of an employer's internal administrative remedies or judicial review of a decision of an administrative agency is not a precondition for a civil action alleging a violation of a right that the Legislature determines to be based on a fundamental public policy of the state, unless the Legislature expressly requires the exhaustion of the employer's internal administrative remedies or judicial review of an administrative decision in the statute that establishes the cause of action. This bill would further provide that the results of an administrative adjudication by an employer regarding an allegation of a violation of an employee right that the Legislature determines to be based on a fundamental public policy of the state are admissible as evidence in a civil action involving the same rights and parties. Organization Assigned Position Priority Subject Groups CSDA RHeim Oppose SB 802 (Leno) Public contracts: retention proceeds. (1- 02/27/2009 html pjftD Status: 04/1 7/2009-Set for hearing April 27. Current Location- 04/14/2009-S APPR. Calendar Events:04/27 /09 10:30 a.m. - John L. Burton Hearing Room (4203) SEN APPROPRIATIONS Summary: Existing law authorizes the Department of General Services, or any other department with authority to enter into contracts, to contract with suppliers for goods and services. Existing law provides that in a contract between the original contractor and a subcontractor, and in a contract between a subcontractor and any subcontractor thereunder, the percentage of retention proceeds withheld cannot exceed the percentage specified in the contract between the public entity and the original contractor. This bill would instead prohibit retention proceeds to exceed 5% of the payment, as specified, for all contracts entered into on or after January 1, 2010, between a public entity, as defined, and an original contractor, between an original contractor and a subcontractor, and between all subcontractors thereunder. This bill contains other related provisions and other existing laws. Organization Assigned Position Priority Subject Groups CSDA RHeim Oppose Oppose If Amended AB 26 (Hernandez) Public contracts: bid preferences: employee health care expenditures. (1- 12/01/2008 html pd�f Status: 04 /01/2009 -In committee: Set, first hearing. Referred to APPR. suspense file. Current Location:04 /01/2009 -A APPR. SUSPENSE FILE Calendar Events: Summary: Existing law imposes various requirements with respect to contracting by public entities. This bill would require a state agency awarding a public works contract to provide a 2% bid preference to a bidder whose employee health care expenditures, and those of its subcontractors, are at least 6.5% of the aggregate Social Security wages paid to its employees in California. This bill would require a bidder and its subcontractors to submit statements certifying that they qualify for the bid preference, would require the bidder and contractors to continue to make employee health care expenditures, as specified, and would impose civil penalties in connection therewith, as provided. This bill would become operative on January 1, 2011. Organization Assigned Position Priority Subject Groups CSDA RHeim Oppose /f Amended Oppose_Unless_Amended AB 1109 (Blakeslee) The Cortese - Knox - Hertzberg Act of 2000. (A- 04/13/2009 html pdf) r� L_-A L Status: 04/22/2009 -In committee: Set, first hearing. Hearing canceled at the request of author. Current Location:04 /14/2009 -A L. GOV. Calendar Events: Summary: The Cortese - Knox - Hertzberg Act of 2000 authorizes a local agency formation commission to, among other things, initiate proceedings for the consolidation, dissolution, and formation of new districts, as specified. This bill would authorize a commission to order the administration of nonperforming districts. The bill would require the commission to, upon placing a district under temporary administration, prepare a performance study, as specified. Organization Assigned Position Priority Subject Groups CSDA RHeim Oppose—Unless—Amended Support AB 15 (Fuentes) Disaster relief. (A- 04/13/2009 html pig Status:04 /13/2009 -Read second time and amended. Re- referred to Com. on REV. & TAX. Current Locatlon:04 /13/2009 -A REV. & TAX Calendar Events:05/11 /09 1:30 p.m. - Room 126 ASM REVENUE AND TAXATION Summary: Existing law authorizes a county board of supervisors to provide by ordinance for the reassessment of property that is damaged or destroyed, without fault on the part of the assessee, by a major misfortune or calamity, upon the application of the assessee or upon the action of the county assessor with the board's approval. With respect to certain counties that have adopted reassessment ordinances and have been declared by the Governor to be in a state of emergency as a result of certain events, existing law provides for state allocations of the estimated amounts of the reductions in property tax revenues resulting in certain fiscal years from reassessments under those ordinances. Existing law also continuously appropriates, without regard to fiscal years, moneys in the Special Fund for Economic Uncertainties for purposes of funding these state allocations. This bill would provide for similar state allocations with respect to property tax revenue reductions resulting from a reassessment for damages incurred within the Counties of Los Angeles and Ventura, which were declared by the Governor to be in a state of emergency due to the wildfires that commenced in October 2008 or November 2008. This bill contains other related provisions and other existing laws. Organization Assigned Position Priority Subject Groups CSDA RHeim Support AB 28 (Jeffries) Natural gas engines: water movement: emissions limitation requirements. (A- 04/13/2009 html pd�f Status:04/22/2009 -In committee: Hearing postponed by committee. (Refers to 4/20/2009 hearing) Current Location:04 /1312009 -A NAT. RES. Calendar Events: Summary: Existing law imposes various limitations on emissions of air contaminants for the control of air pollution from vehicular and nonvehicular sources. Existing law generally designates the State Air Resources Board as the state agency with the primary responsibility for the control of vehicular air pollution, and air pollution control districts and air quality management districts with the primary responsibility for the control of air pollution from all sources other than vehicular sources. This bill would require any requirement imposed by an air pollution control district, an air quality management district, or other local agency or local regulatory body relating to emissions limitations on, or imposing monitoring, testing, inspection, maintenance, or reporting requirements relating to emissions caused by, the use of a natural gas engine, as defined, to comply with prescribed requirements. Organization Assigned Position Priority Subject Groups Is CSDA RHeim Support AB 50 (Nava) Disaster relief. (A- 04/13/2009 html dp__)f Status:04 /13 /2009 -Re- referred to Com. on REV. & TAX. Current Location: 04/13/2009-A REV. & TAX Calendar Events:05 /11/09 1:30 p.m. - Room 126 ASM REVENUE AND TAXATION Summary: Under existing law, the California Disaster Assistance Act, the state share for eligible project costs is no more than 75% of total state eligible costs, and for specific incidents, the state share is up to 100% of total eligible state costs. This bill would include, as eligible for 100% state share, the wildfires that occurred in southern California commencing on or about October 20, 2007, as specified in agreements between this state and the United States for federal financial assistance . This bill would also declare the intent of the Legislature that this eligibility is subject to specified requirements under existing law. This bill contains other related provisions and other existing laws. Organization Assigned Position Priority Subject Groups CSDA RHeim Support AB 79 (Duvall) Disaster relief. (A- 04/13/2009 html Rdf) Status:04 /13/2009 -Read second time and amended. Re- referred to Com. on REV. & TAX. Current Location:04 /13/2009 -A REV. & TAX Calendar Events:05/11 /09 1:30 p.m. - Room 126 ASM REVENUE AND TAXATION Summary: Existing law authorizes a county board of supervisors to provide by ordinance for the reassessment of property that is damaged or destroyed, without fault on the part of the assessee, by a major misfortune or calamity, upon the application of the assessee or upon the action of the county assessor with the board's approval. With respect to certain counties that have adopted reassessment ordinances and have been declared by the Governor to be in a state of emergency as a result of certain events, existing law provides for state allocations of the estimated amounts of the reductions in property tax revenues resulting in certain fiscal years from reassessments under those ordinances. Existing law also continuously appropriates, without regard to fiscal • years, moneys in the Special Fund for Economic Uncertainties for purposes of funding these state allocations. This bill would provide for similar state allocations with respect to property tax revenue reductions resulting from a reassessment for damages incurred within the Counties of Orange, Riverside, and San Bernardino, which were declared by the Governor to be in a state of emergency due to the wildfires that commenced in November 2008. This bill contains other related provisions and other existing laws. Organization Assigned Position Priority Subject Groups CSDA RHeim Support AB 94 (Evans) Natural Heritage Preservation Tax Credit Act of 2000. (A- 04/20/2009 html P!ID Status: 04/21/2009 -Re- referred to Com. on APPR. Current Location:04/21/2009- A APPR. Calendar Events:04/29 /09 9 a.m. - Room 4202 ASM APPROPRIATIONS Summary: (1) Under the Natural Heritage Preservation Tax Credit Act of 2000, property may be contributed to departments, as defined, any local government, or any nonprofit organization designated by a local government or department, based on specified criteria, in order to provide for the protection of wildlife habitat, open space, and agricultural lands. The act defines "donee" as a department within the Natural Resources Agency to which a donor has applied to donate property, a local government requesting approval of a donation of property to it, or a designated nonprofit organization. This bill would expand the definition of "donee" to include a local government that has submitted an application directly to the Wildlife Conservation Board. The bill would make related changes. This bill contains other related provisions and other existing laws. Organization Assigned Position Priority Subject Groups CSDA RHeim Support AB 405 (Caballero) Public contracts: health care districts: design - build. (A- 04/13/2009 html pddf Status:04 /13/2009 -Read second time and amended. Re- referred to Com. on APPR. Current Location:04 /13 12009 -A APPR. Calendar Events: Summary: Existing law provides for local health care districts which govern certain health care facilities. Each health care district has specific duties and powers respecting the creation, administration, and maintenance of the districts, including to purchase, receive, take, hold, lease, use, and enjoy property of every kind and description of property within the district. Existing law establishes design -build bidding procedures for the award of construction contracts that, if adopted by a county, require the submission of information under penalty of perjury. This bill would allow a health care district, upon approval of its board of directors, to use the design -build procedure to assign contracts for the construction of a hospital or health facility building . This bill contains other related provisions and other existing laws. Organization Assigned Position Priority Subject Groups CSDA RHeim Support AB 444 (Caballero) Land use: natural resources: transfer of long -term management funds. (A- 04/15/2009 html pdf) Status:04 /23/2009 -From committee: Do pass, and re -refer to Com. on APPR. with recommendation: To Consent Calendar. Re- referred. (Ayes 7. Noes 0.) (April 22). Current Location:04/23/2009 -A APPR. Calendar Events: Summary: Existing law allows a state or local public agency to authorize a nonprofit organization to hold title to, and manage an interest in, real property that the state or local public agency requires a property owner to transfer to the agency to mitigate any adverse impact upon natural resources caused by permitting the development of a project or facility, provided the nonprofit organization meets certain requirements. Existing law also authorizes an agency that, in the development of its own project, is required to transfer an interest in real property to mitigate an adverse impact upon natural resources, to transfer the interest to a nonprofit organization that meets the specified requirements. This bill would authorize funds set aside for the long -term management of any lands or easements conveyed to a nonprofit organization pursuant to the above provisions to also be conveyed to the nonprofit organization. The bill would also require the nonprofit organization to hold, manage, invest, and disburse the funds in furtherance of managing and stewarding the land or easement for which the funds were set aside. The bill would authorize the state or local agency to impose certain requirements on the nonprofit organization and impose on the state or local agency specified due diligence requirements. Organization Assigned Position Priority Subject Groups CSDA RHeim Support AB 466 (Coto) Santa Clara Valley Water District. (A- 04/15/2009 html pdOf Status:04 /23/2009 -From committee: Do pass, and re -refer to Com. on APPR. Re- referred. (Ayes 7. Noes 0.) (April 22). Current Location:04 /2312009 -A APPR. Calendar Events: Summary: The Santa Clara Valley Water District Act establishes the Santa Clara Valley Water District and specifies its powers and purposes relating to water supply and flood management. The act requires the board of the district, until January 1, 2010, to consist of 2 directors who are appointed and 5 directors who are elected in accordance with specified procedures. The act requires the board of directors, on and after January 1, 2010, to consist of 5 directors who are elected in accordance with specified procedures. This bill would repeal certain provisions of the act relating to the board of the district. The bill would revise the composition of the board of the district by requiring the board to transition to an all- elected board that, on and after noon on January 3, 2011, consists of 7 directors who are elected pursuant to specified requirements. The board also would be required to adopt a resolution establishing the boundaries of the 7 electoral districts. By imposing requirements on the district, the bill would impose a state - mandated local program. This bill contains other related provisions and other existing laws. . Organization Assigned Position Priority Subject Groups CSDA RHeim Support AB 474 (Blumenfield) Contractual assessments: water efficiency improvements. (A- 04/14/2009 html po Status:04/23/2009- From committee: Amend, and do pass as amended. (Ayes 5. Noes 0.) (April 22). Current Location:04 /22/2009 -A SECOND READING Calendar Events:04 /27/09 51 ASM ASSEMBLY SECOND READING FILE Summary: Existing law authorizes the legislative body of any city, defined as a city, county, or city and county, to determine that it would be convenient and advantageous to designate an area within which authorized city officials and free and willing property owners may enter into contractual assessments and make arrangements to finance public improvements to specified lots or parcels or to finance the installation of distributed generation renewable energy sources or energy efficiency improvements that are permanently fixed to real property, as specified. Existing law requires the legislative body to make these determinations by adopting a resolution indicating its intention to do so and requires the resolution to include certain specified information. This bill would expand these provisions to authorize the legislative body of any public agency, as defined, to determine that it would be in the public interest to designate an area within which authorized city officials and free and willing property owners may enter into contractual assessments to finance the installation of water efficiency improvements that are permanently fixed to real property, as specified. The bill would also, with respect to all of its provisions , modify the definitions of "city" and "legislative body" and require a legislative body to provide written notice of a hearing to any entity that provides energy or water within the boundaries of the area within which contractual assessments may be entered into . The bill would also specify that these improvements are not new construction which would be subject to property taxation. The bill would declare the intent of the Legislature in this regard. This bill would make technical, nonsubstantive changes to these provisions. This bill contains other related provisions. Organization Assigned Position Priority Subject Groups CSDA RHeim Support AB 520 (Carter) Public records. (1- 02/25/2009 html pdf) Status:04 /21/2009-In committee: Set, first hearing. Hearing canceled at the request of author. Current Location:03 /26/2009 -A JUD. Calendar Events: Summary: The California Public Records Act requires state and local agencies to make their records available for public inspection and, upon request of any person, to provide a copy of any public record unless the record is exempt from disclosure. This bill would, whenever it is made to appear by verified petition, authorize a superior court to issue a protective order limiting the number and scope of requests a requestor may make under the act. The bill would require the court, in issuing the order, to determine that the requestor has sought records under the act for an improper purpose, including, but not limited to, the harassment of a public agency or its employees. Organization Assigned Position Priority Subject Groups CSDA RHeim Support AB 610 (Caballero) Local infrastructure. (1- 02/25/2009 html pdf) Status: 04 /23/2009 -In committee: Hearing postponed by committee. (Refers to 4/15/2009 hearing) Current Location:03 /16/2009 -A L. GOV. Calendar Events:04 /29/09 Anticipated Hearing ASM L. GOV. Summary: Existing law provides that the Office of Planning and Research within the Governor's office S serves as the state's comprehensive planning agency in the formulation, evaluation, and updating of, among other things, long -range goals and policies for land use, population growth and distribution, urban expansion, development, open space, resource preservation and utilization, air and water quality, and other factors that shape statewide development patterns and significantly influence the quality of the state's environment. This bill would require the Office of Planning and Research to advise and educate local agencies and other interested stakeholders about the role that public - private partnerships can play in planning, studying, designing, financing, constructing, operating, maintaining, or managing local infrastructure projects. Organization Assigned Position Priority Subject Groups CSDA RHeim Support AB 804 (Hall) Invasive aquatic species: mussels. (A- 04/16/2009 html PqD Status: 04/21/2009-Do pass as amended, and re -refer to Committee on Appropriations with recommendation: To Consent Calendar. Current Location:04/21/2009 -A CONSENT CALENDAR Calendar Events: Summary: Existing law, until January 1, 2012, generally prohibits a person from possessing, importing, shipping, or transporting in the state, or from placing, planting, or causing to be placed or planted in any water within the state, dreissenid mussels, and authorizes the Director of Fish and Game or his or her designee to engage in various enforcement activities. Existing law exempts a public or private agency that operates a water supply system from those enforcement activities, if the operator of the facilities has prepared and implemented a prescribed plan to control or eradicate dreissenid mussels. This bill would provide that an operator of water delivery and storage facilities, who has prepared and implemented a plan to control and eradicate dreissenid mussels in accordance with the above existing provisions of law, would not be subject to any civil or criminal liability for the introduction of dreissenid mussel species as a result of operations of those facilities. The bill would provide that the prohibition on a person possessing, importing, shipping, or transporting dreissenid mussels in the state do not apply to an operator who has prepared a plan to control and eradicate dreissenid mussels, unless the department had required the operator to update its plan and the operator failed to do so. This bill contains other related provisions and other existing laws. Organization Assigned Position Priority Subject Groups CSDA RHeim Support AB 878 (Caballero) Infrastructure financing. (A- 04/20/2009 html Rdf) Status:04/21 /2009 -Re- referred to Com. on L. GOV. Current Location:04/21/2009 -A L. GOV. Calendar Events: Summary: Existing law permits a governmental agency to solicit proposals and enter into agreements with private entities for the design, construction, or reconstruction by, and may lease to, private entities, for specified types of fee - producing infrastructure projects. Existing law permits these agreements to provide for the lease of, or ownership of, infrastructure facilities owned by a governmental entity, but constructed by a private entity, to that private entity for a period of up to 35 years. This bill would authorize a local governmental agency, as defined, to enter into an agreement with a private entity for financing for specified types of revenue - generating infrastructure projects. The bill would require an agreement entered into under these provisions to include adequate financial resources to perform the agreement, and would permit the agreements to lease, license, or provide other permitted uses by the governmental agency to extend for a term of up to 50 years, after which time the project would revert to the governmental agency. 0 AB 913 Organization Assigned CSDA RHeim Position Priority Subject Groups Support (Logue) Mandatory minimum civil penalties. (1- 02/26/2009 html pddf) Status: 04 /22/2009 -In committee: Hearing postponed by committee. (Refers to 4/21/2009 hearing) Current Location:04 /21/2009 -A E.S. & T.M. Calendar Events: Summary: Under existing law, the State Water Resources Control Board and the California regional water quality control boards prescribe waste discharge requirements in accordance with the federal Clean Water Act and the Porter - Cologne Water Quality Control Act (state act). The state act, with certain exceptions, imposes a mandatory minimum penalty of $3,000 for each serious waste discharge violation or for certain other described violations if those violations occur 4 or more times in any period of 6 consecutive months, as prescribed. Civil liability may be imposed administratively by the state board or a regional board or those boards may request the Attorney General to petition the superior court to impose the liability. This bill would prohibit the state board or a regional board from imposing a mandatory minimum penalty for a violation for which an action to impose liability is not requested or imposed by the state board or a regional board within 12 months of the state board or regional board receiving notice of the violation. Organization Assigned Position Priority Subject Groups CSDA RHeim Support AB 914 (Logue) Mandatory minimum civil penalties: publicly owned facilities. (A- 04/23/2009 html Ddf) Status:04/23/2009 -Read second time and amended. Current Location:04 /23/2009 -A JUD. Calendar Events:04 /27/09 Upon adjournment of session - Room 444 ASM JUDICIARY Summary: Under existing law, the State Water Resources Control Board and the California regional water quality control boards prescribe waste discharge requirements in accordance with the federal Clean Water Act and the Porter - Cologne Water Quality Control Act (state act). The state act, with certain exceptions, imposes a mandatory minimum penalty of $3,000 for each serious waste discharge violation, as defined, or for certain other described violations if those violations occur 4 or more times in any period of 6 consecutive months, as prescribed. The state act authorizes the state board or a regional board to elect to require a publicly owned treatment works ( POTWS) serving a small community, as defined, in lieu of assessing the mandatory minimum penalty against that POTWS, to spend an equivalent amount towards the completion of a compliance project proposed by that POTWS if certain requirements are met. This bill would authorize the state board or a regional board to elect to require a publicly owned facility serving a small community, in lieu of assessing the mandatory minimum penalty against that facility, to spend an equivalent amount towards the completion of a compliance pro ject proposed by that facility if certain requirements are met. The bill would define a "publicly owned facility serving a small community" to mean a public entity, including a POTWS, or a public drinking water system whether privately or publicly owned, serving a population of 20,000 persons or fewer or a rural county, with a financial hardship, as specified. Organization Assigned Position Priority Subject Groups CSDA RHeim Support AB 1061 (Lieu) Common interest developments: water - efficient landscapes. (A- 04/15/2009 html A Status: 04/2012009 -in Senate. Read first time. To Com. on RLS. for assignment. Current Location:04/20 /2009 -S RLS. Calendar Events: Summary: Existing law requires a local agency to adopt a specified updated model ordinance regarding water - efficient landscapes or a water - efficient landscape ordinance that is at least as effective in conserving water as the updated model ordinance. Existing law allows certain water providers to take specified actions regarding water conservation. This bill would, instead, provide that a provision of any of the governing documents of a common interest development shall be void and unenforceable if it prohibits, or includes conditions that have the effect of prohibiting, the use of is low water -using plants as a group, or has the effect of prohibiting or restricting compliance with a local water - efficient landscape ordinance or water conservation measure described above. This bill contains other existing laws. Organization Assigned Position Priority Subject Groups CSDA RHeim Support AB 1100 (Duvall) Potable reuse demonstration water. (1- 02/27/2009 html Rddf) Status:03 /26/2009 - Referred to Com. on E.S. & T.M. Current Location:03/26/2009 -A E.S. & T.M. Calendar Events:04/28 /09 1:30 p.m. - Room 444 ASM ENVIRONMENTAL SAFETY AND TOXIC MATERIALS Summary: Under existing law, the State Department of Public Health licenses and regulates water bottlers, distributors, and vendors. Existing law prescribes various quality and labeling standards for bottled water and limits the levels of certain contaminants that may be contained in those water products. Violation of these provisions is a crime. This bill would allow the bottling of potable reuse demonstration water, as defined, to be distributed, free of charge, for educational purposes or to promote water recycling. The bill would establish specific bottling, labeling, and sanitation for potable reuse demonstration water. Because this bill would create a new crime, it imposes a state - mandated local program. This bill contains other related provisions and other existing laws. Organization Assigned Position Priority Subject Groups CSDA RHeim Support AB 1366 (Feuer) Residential self- regenerating water softeners. (1- 02/27/2009 html Status:03 /31 /2009 - Referred to Com. on W.R. & W. Current Location:03 /31/2009 -A W.,P. & W. Calendar Events:04/28 /09 9 a.m. - Room 437 ASM WATER, PARKS AND WILDLIFE Summary: Existing law requires the State Water Resources Control Board to formulate and adopt state policy for water quality control. California regional water quality control boards are required to establish water quality objectives in water quality control plans. Under existing law, a local agency, by ordinance, may limit the availability, or prohibit the installation, of residential water softening or conditioning appliances that discharge to the community sewer system if the local agency makes certain findings and includes them in the ordinance. This bill would authorize any local agency that maintains a community sewer system within specified areas of the state to take action, by ordinance or resolution and after a public meeting, to control salinity inputs from residential self- regenerating water softeners to protect the quality of the waters of the state, if the appropriate regional board makes a finding that the control of residential salinity input will contribute to the achievement of water quality objectives. The bill would state related findings and declarations of the Legislature, including findings and declarations concerning the need for special legislation. Organization Assigned Position Priority Subject Groups CSDA RHeim Support AB 1408 (Krekorian) Subdivisions: Water Conservation Mitigation Fund. (A- 04/23/2009 html g_df) Status:04/23/2009 -Read second time and amended. Current Location:04/23/2009 -A W.R. & W. Calendar Events:04/28 /09 9 a.m. - Room 437 ASM WATER, PARKS AND WILDLIFE Summary: The Subdivision Map Act establishes a statewide regulatory framework for controlling the subdividing of land. The act generally requires a subdivider to submit, and have approved by the city, county, or city and county in which the land is situated, a tentative map. The act requires the legislative body of a city or county or the advisory agency, to the extent that it is authorized by local ordinance to approve, conditionally approve, or disapprove the tentative map, to include as a condition in any tentative map that includes a subdivision a requirement that a sufficient water supply be available. The act authorizes the legislative body to request written verification of sufficient water supply, and, when the written verification relies on projected water supplies that are not currently available to the public water system to provide a sufficient water supply to the subdivision, requires that the written verification as to those projected water supplies be based on . prescribed elements. This bill would , instead, require the legislative body of a city or county or the advisory agency, to the extent that it is authorized by local ordinance to approve, conditionally approve, or disapprove the tentative map, to include as a condition in any tentative map that includes a subdivision a requirement that the subdivision have a sufficient water supply available or that sufficient water supplies will be made available through a Water Conservation Mitigation Fund , as defined, held by the public water system. The bill would require the amount of funding needed for voluntary participation by the subdivision applicant in the Water Conservation Mitigation Fund to be based on offsetting at least 100 percent of the projected water demand associated with the subdivision, as determined by the public water system. The bill would authorize the public water supplier to collect fees necessary to provide additional analysis of extraordinary water conservation measures. The bill also would require the public water system to expend all funds in the Water Conservation Mitigation Fund on water conservation measures that will offset at least 100 percent of the projected demand associated with the subdivision, as specified. By adding to the duties of public water system officials, this bill would impose a state - mandated local program. This bill contains other related provisions and other existing laws. Organization Assigned Position Priority Subject Groups CSDA RHeim Support AB 1465 (Hill) Urban water management planning. (A- 04/21/2009 html dp__)f Status:04 /21/2009 -Re- referred to Com. on W., P. & W. Current Location:04 /21/2009 -A W.R. & W. Calendar Events:04 /28/09 9 a.m. - Room 437 ASM WATER, PARKS AND WILDLIFE Summary: Existing law requires every urban water supplier to prepare and adopt an urban water management plan, in accordance with specified requirements, for submission to the Department of Water Resources and other entities. An urban water supplier is required to provide information relating to the supplier's water demand management measures. This bill would revise provisions relating to the information that the urban water supplier is required to include in the plan with regard to water demand management measures. The bill would require the urban water supplier to describe in the plan the opportunities for development of recycled water supplies, including opportunities for nonpotable and indirect potable reuse, and the opportunities for stormwater recapture and reuse as a long -term water supply. This bill contains other related provisions and other existing laws. Organization Assigned Position Priority Subject Groups CSDA RHeim Support ACA 9 (Huffman) Local government bonds: special taxes: voter approval. (1- 02/06/2009 html PO Status:04/20/2009- Referred to Coms. on L. GOV., REV. & TAX. and APPR. Current Location:04 /20/2009 -A L. GOV. Calendar Events:05 /06/09 1:30 p.m. - Room 127 ASM LOCAL GOVERNMENT Summary: The California Constitution prohibits the ad valorem tax rate on real property from exceeding 1% of the full cash value of the property, subject to certain exceptions. This measure would create an additional exception to the 1 % limit for a rate imposed by a city, county, or city and county to service bonded indebtedness, incurred to fund specified public improvements, facilities, and housing, and related costs, that is approved by 55% of the voters of the city, county, or city and county, as applicable. This additional exception would apply only if the proposition approved by the voters results in bonded indebtedness that includes specified accountability requirements. This bill contains other related provisions and other existing laws. Organization Assigned Position Priority Subject Groups CSDA RHeim Support 1 ACR 40 (Conway) West Nile Virus and Mosquito and Vector Control Awareness Week. (1- 02/26/2009 html po Status:04/2312009 -In Senate. To Com. on RLS. Current Location: 04/23/2009-S RLS. Calendar Events: Summary: This measure would declare April 20 through April 26, 2009, as West Nile Virus and Mosquito and Vector Control Awareness Week. Organization Assigned Position Priority Subject Groups CSDA RHeim Support SB 101 (Committee on Local Government) Validations. (E- 04/23/2009 html pd-q Status: 04/23/20094 n Senate. To enrollment. Current Locabon:04 /23/2009 -S ENROLLMENT Calendar Events: Summary: This bill would enact the First Validating Act of 2009, which would validate the organization, boundaries, acts, proceedings, and bonds of the state and counties, cities, and specified districts, agencies, and entities. This bill contains other related provisions. Organization Assigned Position Priority Subject Groups CSDA RHeim Support SB 102 (Committee on Local Government) Validations. (1- 01/27/2009 html Pdf) Status:04/20/2009 -Read second time. To Consent Calendar. Placed on inactive file on request of Assembly Member Torrico. Current Location:04/20/2009 -A INACTIVE FILE Calendar Events: Summary: This bill would enact the Second Validating Act of 2009, which would validate the organization, boundaries, acts, proceedings, and bonds of the state and counties, cities, and specified districts, agencies, and entities. This bill contains other related provisions. Organization Assigned Position Priority Subject Groups CSDA RHeim Support SB 103 (Committee on Local Government) Validations. (1- 01/27/2009 html pdf) Status:04/20/2009- Read second time. To Consent Calendar. Placed on inactive file on request of Assembly Member Torrico. Current Location:04 /20/2009 -A INACTIVE FILE Calendar Events: Summary: This bill would enact the Third Validating Act of 2009, which would validate the organization, boundaries, acts, proceedings, and bonds of the state and counties, cities, and specified districts, agencies, and entities. Organization Assigned Position Priority Subject Groups CSDA RHeim Support SB 113 (Committee on Local Government) Local Government Omnibus Act of 2009. (A- 04/02/2009 html pdf Status:04 /17/2009 -Set for hearing April 27. Current Location:04 /15 /2009 -S APPR. Calendar Events: Summary: (1) Existing law authorizes the formation of a school facilities improvement district in a county, if the board of supervisors adopts a resolution authorizing the establishment of the district. This bill would specify that the resolution of the board of supervisors may authorize a school facilities improvement district to be operative in the county generally, or to one or more school districts or community college districts within the county. This bill contains other related provisions and other existing laws. Organization Assigned Position Priority Subject Groups CSDA RHeim Support SB 283 (DeSaulnier) Building standards: recycled water systems. (A- 03/31/2009 html PiD Status: 04/23/2009-Re-referred to Com. on EQ. Current Location:04 /15 /2009 -S RLS. Calendar Events:04/27 /09 1:30 p.m. - Room 112 SEN ENVIRONMENTAL QUALITY Summary: Existing law, the Water Recycling Act of 2006, requires the Department of Water Resources, in consultation with the State Department of Health Services, on or before July 1, 2008, to adopt and submit to the California Building Standards Commission regulations to establish a state version of Appendix J of the Uniform Plumbing Code to provide design standards to safely plumb buildings with both potable and recycled water systems. This bill would repeal these provisions of law. This bill contains other related provisions and other existing laws. Organization Assigned Position Priority Subject Groups CSDA RHeim Support SB 481 (Cox) Airports: wildlife. (A- 04/22/2009 html pd�f Status:04 /22/2009 -From committee with author's amendments. Read second time. Amended. Re- referred to Com. on N.R. & W. Current Location:04/22/2009 -S N. R. & W. Calendar Events:04 /28/09 9 a.m. - Room 112 SEN NATURAL RESOURCES AND WATER Summary. Existing law regulates the taking or possession of birds, mammals, fish, amphibians, and reptiles. Existing law generally provides that a violation of fish and game laws is a crime. This bill would provide that a public use airport certificated by the Federal Aviation Administration operating in the state that takes wildlife pursuant to a federal depredation permit, does not violate state fish and game laws, provided that the taking occurs on land owned or leased by the airport that is not habitat mitigation land, and there is no taking of an endangered species or candidate threatened or endangered species .. This bill contains other related provisions. Organization Assigned Position Priority Subject Groups CSDA RHeim Support SB 514 (Aanestad) Water quality: discharge requirements: mandatory minimum penalties. (1- 02/26/2009 html Ddf) Status:03 /12/2009 -To Coms. on EQ. and JUD. Current Location:02/26/2009 -S PRINT Calendar Events: Summary: Under existing law, the State Water Resources Control Board is designated as the state water pollution control agency for purposes of the Federal Water Pollution Control Act. Existing law also establishes nine regional water quality control boards to coordinate with the state board with respect to water quality control matters. Existing law requires the state board or the regional boards to issue waste discharge requirements and dredged or fill material permits in compliance with the Federal Water Pollution Control Act. This bill would provide that the mandatory minimum penalty would not apply if that civil liability, either upon the request of a state board to the Attorney General or by the initiation of administration proceedings, is not imposed within 12 months of the board learning of the violations. This bill contains other existing laws. Organization Assigned Position Priority Subject Groups CSDA RHeim Support SB 613 (Harman) Irvine Ranch Water District and Santa Margarita Water District. (A- 04/14/2009 html dp_)f 41 Status: 04/14/2009-From committee with author's amendments. Read second time. Amended. Re- referred to Com. on L. GOV. Set for hearing May 6. Current Location:04 /14/2009 -S L. GOV. Calendar Events:05 /06/09 9:30 a.m. - Room 112 SEN LOCAL GOVERNMENT Summary: The California Water District Law provides for the formation and operation of California water districts. That district law authorizes the Irvine Ranch Water District and the Santa Margarita Water District, which are California water districts , to form improvement districts and to issue and sell general obligation bonds and consolidated general obligation bonds for improvement districts of those districts in accordance with specified requirements. This bill would authorize the Irvine Ranch Water District and the Santa Margarita Water District to pledge and apply all or part of the revenues of each district to the payment or security of any or all of the principal, redemption price, and purchase price of general obligation bonds for improvement districts and consolidated general obligation bonds for improvement districts, and the interest thereon, in accordance with specified requirements. The bill would make legislative findings and declarations regarding the need for special legislation. Organization Assigned Position Priority Subject Groups CSDA RHeim Support SCA 12 (Kehoe) Public safety services: local government. (1- 02/25/2009 html pgD Status: 04114/2009-Set for hearing May 13, Current Location:03 /09/2009 -S REV. & TAX Calendar Events:05/13 /09 1:30 p.m. - Room 3191 SEN REVENUE AND TAXATION Summary: The California Constitution prohibits any ad valorem tax on real property from exceeding 1% of the full cash value of the property, subject to certain exceptions. This measure would create an additional exception to the 1 % limit on ad valorem tax on real property, for an ad valorem rate imposed by a city, county, city and county, or special district to pay for bonded indebtedness incurred to fund facilities, buildings, or equipment used directly and exclusively to provide emergency services to the public, or to fund the related acquisition or lease of real property, if approved by 55% of the voters of the city, county, city and county, or special district, as applicable. This bill contains other related provisions and other existing laws. Organization Assigned Position Priority Subject Groups CSDA RHeim Support SCA 18 (Liu) Local government: property- related fees. (1- 03/10/2009 html p_df) Status:03 119/2009 -To Coms. on L. GOV. and E., R. & CA. Current Location:03 /19/2009 -S L. GOV. Calendar Events: Summary: The California Constitution, with the exception of fees or charges for sewer, water, and refuse collection services, conditions the imposition or increase of a property- related fee or charge upon approval by either a majority vote of the owners of the properties subject to the fee or charge or, at the option of the agency imposing the fee or charge, by a 2/3 vote of the voters residing in the area affected by the fee or charge. This measure would additionally exclude fees and charges for stormwater and urban runoff management from these approval requirements for the imposition or increase of a property- related fee or charge. Organization Assigned Position Priority Subject Groups CSDA RHeim Support Support/Letter Only AB 349 (Silva) State mandates. (A- 04/13/2009 html pd�f Status:04 /14 /2009 -Re- referred to Com. on L. GOV. Current Location:04 /14/2009 -A L. GOV. Calendar Events-04/29/09 1:30 p.m. - Room 447 ASM LOCAL GOVERNMENT Summary: Under the California Constitution, whenever the Legislature or a state agency mandates a new program or higher level of service on any local government, including school districts, the state is required to provide a subvention of funds to reimburse the local government, with specified exceptions. Existing law establishes a procedure for local governmental agencies to file claims for reimbursement of these costs with the Commission on State Mandates or the Legislature. Existing law provides a local agency or school district is not required to implement or give effect to any statute or executive order, or portion thereof, that imposes a mandate during any fiscal year and for the period immediately following that fiscal year if specified conditions are met with regard to reimbursement not being provided for that mandate. This bill would require, on and after January 1, 2012, if the budget submitted by the Governor to the Legislature proposes a suspended reimbursable state mandate, as defined, and it is the 3rd consecutive year of a Governor's Budget in which that reimbursable state mandate is proposed to be suspended, the Director of Finance would be required to provide to the Legislature all proposed statutory changes necessary to r epeal the suspended reimbursable state mandate . This bill contains other existing laws. Organization Assigned Position Priority Subject Groups CSDA RHeim Supporf/Leffer Only AB 863 (Niello) Public utilities: municipal districts: civil service exemptions. (A- 04/14/2009 html 20 Status:04 /15 /2009 -Re- referred to Com. on U. & C. Current Location:04 /15/2009 -A U. & C. Calendar Events:05 /11/09 3 p.m. - Room 437 ASM UTILITIES AND COMMERCE Summary: Under existing law, the general manager of a municipal utility district is required to adopt a civil service system for the selection, examination, employment, classification, advancement, suspension, and discharge of employees. This bill would raise the maximum percentage of exempt employees the board of a district meeting the necessary requirements may appoint from 2% of the total civil service positions of the district to 5 %. This bill contains other existing laws. Organization Assigned Position Priority Subject Groups CSDA RHeim Support/Letter Only Support-If-Amended AB 300 (Caballero) Subdivisions: water supply. (A- 04/20/2009 html j?df) Status:04 /21 12009 -Re- referred to Com. on W.R. & W. Current Location:04/21 /2009 -A W.R. & W. Calendar Events:04/28 109 9 a.m. - Room 437 ASM WATER, PARKS AND WILDLIFE Summary: The Subdivision Map Act prohibits approval of a tentative map, or a parcel map for which a tentative map was not required, or a development agreement for a subdivision of property of more than 500 dwelling units, except as specified, including the design of the subdivision or the type of improvement, unless the legislative body of a city or county or the designated advisory agency provides written verification from the applicable public water system that a sufficient water supply is available or, in addition, a specified finding is made by the local agency that sufficient water supplies are, or will be, available prior to completion of the project. This bill would require, until January 1, 2020, the public water system, or the local agency if there is no public water system, to review, verify for accuracy, and approve, as specified, the subdivider's water savings projections attributable to voluntary demand management measures, as defined. The public water agency would be authorized to collect fees necessary to provide the additional analysis of the voluntary demand management measures. Water savings projections would be authorized to be calculated using the water savings projections adopted by the California Urban Water Conservation Council. Water savings projections for measures for which the California Urban Water Conservation Council does not have adopted findings would be required to be based on 0 • substantial evidence in the record and included in the water supply assessment adopted by the water supplier. If a project applicant proposes to use a new voluntary water reduction demand management measure that is not based on water savings projections adopted by the California Urban Water Conservation Council, the legislative body of a city or county or the advisory agency would be required to have the project applicant enter into an agreement with the water utility to implement and monitor the actual water savings over time, as specified. The public water system would be required to prepare a written report of the projected water demand versus the actual water use 5 years after the project has been fully developed, and to provide copies of the report to the project applicant, the city or county that approved the subdivision map, the California Urban Water Conservation Council, and the Department of Water Resources. The bill would also require, at the time of final inspection, that a manual providing directions to the owner or occupant on the proper use of water conservation devices and systems be placed in the dwelling. By adding to the duties of the public water system, this bill would impose a state - mandated local program. This bill contains other related provisions and other existing laws. Organization Assigned Position Priority Subject Groups CSDA RHeim Support If Amended SIB 476 (Correa) Environment: California Environmental Quality Act: noncompliance allegations: public comment. (A- 04/23/2009 html Pof) Status:04 /23/2009 -From committee with author's amendments. Read second time. Amended. Re- referred to Com. on EQ. Current Location:02/26 /2009 -S E.Q. Calendar Events:04 127/09 1:30 p.m. - Room 112 SEN ENVIRONMENTAL QUALITY Summary: The California Environmental Quality Act (CEQA) requires a lead agency, as defined, to prepare, or cause to be prepared, and certify the completion of, an environmental impact report (EIR) on a project that it proposes to carry out or approve that may have a significant effect on the environment or to adopt a negative declaration if it finds that the project will not have that effect. CEQA also requires a lead agency to prepare a mitigated negative declaration for a project that may have a significant effect on the environment if revisions in the project would avoid or mitigate that effect and there is no substantial evidence that the project, as revised, would have a significant effect on the environment. CEQA provides for a public review period for the public to review a draft EIR, proposed negative declaration, or proposed mitigated negative declaration. CEQA requires a lead agency to evaluate and respond to comments on a draft EIR, proposed negative declaration, or proposed mitigated negative declaration made during the public review period and authorizes a lead agency to evaluate and respond to comments made on a draft EIR when the comments are submitted after the public review period. CEQA requires an action or proceeding alleging noncompliance with its requirements to be based on grounds that were presented to the public agency orally or in writing by any person during the public comment period provided under CEQA or prior to the close of the public hearing on the project before the issuance of the notice of determination. This bill instead would prohibit an action or proceeding from being brought based on alleged grounds of noncompliance with CEQA unless the alleged grounds for noncompliance were presented to the public agency orally or in writing by any person during the public comment period provided under CEQA or prior to the close of the public hearing on the project before the filing, rather than issuance, of the notice of determination. Organization Assigned Position Priority Subject Groups CSDA RHeim Support If Amended i r VV � h' r r �.- •l? —,,�h � �•j i_�.i �C� �"i.I"t --V-�� ,/rv� -�.—� C ` � � /` ✓;lam �- x'-�i2 1 ��'j`- � \ %V ✓v'\ f..� �./L.�f,,,,,, { \'-- �1%�I' �, 67 1, 17N Ll d '�� 11� �.�.J� -- �: �L/I °��— CJ "��1 1. ,/�L.�..- 11 �✓ B `�' � �4� ! � ��'. /�v � � � XIL � � Cal, OJ \Q, T -4- C-Y\ N-lz �cl , rq,_ t"ll Flu Jil 16A 'L pj� 6t�- • ti r ,-�� 7 �-c�� ---' � F� , n,,:�..✓� -� i +1/� -�.iri- ti:r-�. ) ,3�/ . �- /L.�i,�'li tiias�.n .C�u c � 1 L� �c=- �a��. ✓Y "�(�- l�� -r��'" r��._,_. ��.4 ?�- -.rte - ''�.s�_c_�L,� I • • ® ©ate DATE: TO: FROM: SUBJECT: MEMORANDUM April 16, 2009 California Special Districts Association (CSDA) Voting Members Arlene Schafer, CSDA Board President Neil McCormick, CSDA Executive Director Proposed CSDA Bylaws Amendments The CSDA Elections and Bylaws Committee and the CSDA Board of Directors have been working on updates to the CSDA Bylaws over the last year to bring items current. In November of 2008, the CSDA Board of Directors approved sending out the proposed bylaws this month to the membership for a vote via a mail ballot. Enclosed is a short summary of the revisions to help members identify exactly what changes are being proposed from the current version of the CSDA bylaws (last amendment 2004). Also enclosed is the official ballot with return postage. The current CSDA Bylaws require a majority vote of a quorum of Regular CSDA members. All documents have been placed online for easy access and viewing. You can review a more detailed summary of the changes online at: www .csda.neVcsda. bylaws. 2008.doc. Additionally, the current CSDA Bylaws as well as the proposed new version can be viewed and downloaded at: www .csda.net/csda.bylaws.2004.doc $ www.csda. net /csda.proposed.bylaws.2008.doc. Once your district has reviewed the proposed updated bylaws, please use the official ballot with prepaid postage to cast your vote via mail. Completed ballots need to be received before July 31, 2009 at 5:00 pm. The results of the Bylaws ballot will be announced at the CSDA Annual Conference, during the Business Meeting, on September 22, 2009 in Indian Wells, California. The results will also be published in the CSDA a -News and posted on the CSDA website — www.csda.net. If approved, the updated bylaws would take effect on October 1, 2009. If you have any questions or require hard copies of any of the documents, you can contact Diana Zavala, Executive Assistant at dianaz(a_csda.net or 916.442.7887. Thank you for your participation and continued support of CSDA. California Special Districts Association 1112 1 Street, Suite 200 Sacramento, CA 95814 toll -free: 877.924.CSDA (2732) t: 916,442.7887 f: 916.442.7889 www.csda.net A proud California Special Districts Alliance partner Special District Risk Management Authority CSDA Finance Corporation 1112 1 Street, Suite 300 1112 1 Street, Suite 200 Sacramento, CA 95814 Sacramento, CA 95814 toll -flee: 800.537 7790 toll -free: B77.924.CSDA (2732) L 916.231.4111 f: 916.442.7889 California Special Districts Association Short Summary of the Proposed 2009 Changes To the Current 2004 Bylaws CR93 DIS April 16, 2009 Note: Most of the changes in the 2009 revision of the Bylaws is the re- arrangement of the wording. The Election and Bylaws Committee has been given the authority to set the timing of the dates for the nomination and election of directors and the meetings of the members. Thirty (30) day notices have been changed to forty -five (45) days. A brief paragraph describing the responsibilities of each of the Standing Committees has been added. ARTICLE I. GENERAL: Section 1. Purpose, Deleted; will strive to become an association of the future; added outreach and education. Section 2. CSDA Regions, Added, map and names of counties located in the CSDA regions. Section 3. Principal Office, Added, principal business office to be located in Sacramento, California. ARTICLE II. MEMBERSHIP: Section I. Qualification of Membership, Changed the names of the classes of memberships and added liaison representatives. Section ion 2. Membership Application, Added, membership in CSDA authorizes participation as specified in the Bylaws. Section 3. Membership Dues, Deleted, no assessments other than dues may be levied on the members. Added, dues shall be established annually by the BOD. Section 4. Membership Voting, Wording re- arranged and transferred to other sections. Section 5. Membership Quorum defined as 25 qualified voting members for any meeting; absentee ballots not accepted. Mailed ballots received from 25 qualified voting members. Section 6. Membership Meetings, Deleted 48 hour electronic notice, added facsimile notice. The 30 day notice changed to 45 day notice of meetings. Majority vote required to carry any voting issue, Voting by proxy not allowed. Section 4. Planning Session, Added, a strategic planning meeting to be held before the end of each year to organize the Standing Committees for the next year and to review the plans, policies and activities related to the business interest of the CSDA. Section 5. Regular Meetings, No change. Sect ion 6. Special Meetings, Added, tele- conferencing means shall be made available for special meetings. More time of written notice of special meetings shall be given, from 4 days to 10 days; electronic notice from 2 to 5 days. Section 7. Quorum, No change. Section S. Official Records, Added, official records of meetings to be maintained at the principal business office. ARTICLE V. OFFICERS: Section 1. Number and Selection — Wording Re- arranged. Section 2. Duties of the President, added, the President shall recommend appointment of committee officers and members of Standing Committees, to the BOD. Appointments are subject to approval by the Board. Section 3. Duties of the Vice - President, added, the Vice - President shall be chair of the Planning Committee. Section 4. Duties of the Secretary, added the words "or such designee ". Section 5. Duties of the Treasurer, added the words "or such designee ". The Treasurer shall serve as chair of the CSDA Fiscal Committee. Section 6. Disbursement of Funds, No change. Section 7. Removal of Officers, No change. ARTICLE VI. COMMITTEES: Wording of Sections Re- arranged. Section 1. Committees, Added, members or designees of CSDA associate members may be included on committees when approved by the BOD. Section 2. Committee Actions, Wording Re- arranged of paragraphs A- B- C- D- E -F -G -H of 2004 Bylaws, Section 1. Section 3. Committee Meetings, Wording Re- arranged. on the CSDA website, and written copies of the proposed amendments will be made available upon advance requests. Section I Mailed Amendment Ballot: Changed the amount of time from 30 days to not later than 45 days when ballots shall be mailed by the CSDA to the voting members in advance of the designated receipt of date and time. Section 4. Amendment Ratification. Wording Re- Arranged. Paragraph A. Adopted At A Membership Meeting: Added, amendments shall be deemed adopted by a majority vote at which a quorum of qualified members is present. Paragraph B. Adopted By A Mailed Ballot: Wording Re- Arranged. • • 0 � Special � ��=wm�===c�Association K4aU Ballot tor Proposed Bylaws Amendment Shall Shall um� �� Proposed ~~SD~~ By~~~~~~ Amendments �� nnmpvn«�uown�nnm°� =°~° "-°d~~p°°°=., � 0 Yes El No CSDAmvmxn/Ui,mumomo:— _-''___-_-'--___-_-_-_-_-____ ^vmonmSwwmo: | Wowwo,.`/2mmCS0x Bylaws m^vww,os(io/mV:sda4^mw;,cmw.V^" ! View pnmmm new bylaws mw�wpoo�om/zd�vwymo / (it you mqmm^ha* copy *ou*/ot the above listed bylaws mbaveowwww,vum* call Diana Z*am,cScwr*,m°p Assistant at (877) 924-CSDA ) It appoVed, bVl3WS Will heOffle etIL(:tiV(-, CIO 1, ?009