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Agenda Packets - Board - 2009-02-26Costa Hasa ai njt a_:� District ... an Independent Special District Robert Ooten Vice President James Ferryman Director Arlene Schafer President Gary Monahan Secretary Arthur Perry Director 0 Regular Meeting — Thursday, February 26, 2009 RECOMMENDED ACTION I. CALL TO ORDER — 5:30 P.M. — 628 W. 19th Street, Costa Mesa II. PLEDGE OF ALLEGIANCE — Director Monahan III. INVOCATION — Thomas Fauth IV. ROLL CALL (If absences occur, consider whether to deem those absences excused based on facts presented for the absence — such determination shall be the permission required by law.) V. CONSENT CALENDAR - All matters listed under the Consent Calendar are considered to be routine and will be enacted in one motion in the form listed below. There will be no separate discussion on these items prior to the time the Board votes on the motion, unless members of the Board request specific items to be removed from the Consent Calendar for discussion, in which event the item will be removed from the Consent Calendar and considered in its normal sequence on the agenda. • Protecting our community's Health by providing solid waste and sewer collection services. www.crosdca.gov Costa Mesa Sa.f:itarq District AGENDA 0 Reports Minute Approval 1. Sewer System Committee Meeting — January 14, 2009 2. Recycling Committee Meeting — January 20, 2009 3. Special Meeting — January 26, 2009 4. Regular Meeting — January 28, 2009 February 26, 2009 Page 2 RECOMMENDED ACTION Manager's Reports 5. Refunds No Refunds 6. Occupancy Report and payment to Costa Mesa Disposal — February 2009 Approve 7. Monthly SSO Report to State Water Resources Control Board Receive & File 8. Waste Diversion Report — January 2009 Receive & File 9. Contract Payment to CR Transfer for Recycling Services & Disposal Ratify Payment for February 2009 10. Ordinance Enforcement Officer's Report Receive & File Engineer's Reports 11. Project Status Report Receive & File Treasurer's Reports 12. Financial Reports as of January 31, 2009 Approve 13. Treasurer's Reports as of January 31, 2009 Approve 14. Warrant Register for the month of January 2009 in the amount of Ratify Payments $819,771.34 15. Directors' Compensation and Reimbursement of Expenses for the Approve Compensation Month of January 2009 & Ratify Expenses -------------------------------------- - - - - -- -END OF CONSENT CALENDAR-------------------------------------- - - - - -- VI. WRITTEN COMMUNICATIONS VII. PUBLIC COMMENTS 0 Protecting our community's health by providing solid waste and sewer collection services. wwwcrosdcagov Costa Mesa SanitG1q Distri Ict February 26, 2009 AGENDA Page 3 RECOMMENDED ACTION VIII. MANAGER'S REPORTS A. District Yard — 174 W. Wilson Street — CMSD #187 1. Update on Contractor Selection Process Accept Report B. Strategic Planning for 2009 -2010 Accept Report C. Grant Research Accept Report D. City Council Study Session held on February 10, 2009 Accept Report E. Sewer System Committee 1. Report on meeting held February 11, 2009 Accept Report 2. Transfer of Sewers from OCSD to CMSD Accept Report Protecting our community's health by providing solid waste and sewer collection senoiees. gov 3. Project #186 Sewer Lateral Assistance Program Update F. Special Districts Leadership Foundation (SDLF) Accept Report G. Joint Meeting with Midway City Sanitary District held Follow Up February 19, 2009 H. Recycling Committee — Monday, February 23, 2009, 12:00 p.m., CMSD Board Room, 628 W. 19th Street, Costa Mesa (Directors Ooten and Schafer) 1. Recycling Committee Goals for 2009 -2010 Update 2. 2008 School Telephone Book Recycling Program Accept Report 3. Orange County Waste & Recycling Sub - Regional Meetings and Consider Grant Program 4. Disposal of Residential Grease in CMSD Trash Collection Program Accept Report 5. Tours of CR &R and Frank L. Bowerman Landfill Accept Report a. UCI Students — Thursday, March 5, 2009 b. Mesa Consolidated Water District General Manager and Directors - Thursday, March 12, 2009 6. Sewer Science Program at TeWinkle School Accept Report 7. Plastics Presentations at TeWinkle School Accept Report 8. Report on Other CMSD Recycling Programs Accept Report Protecting our community's health by providing solid waste and sewer collection senoiees. gov Costa Mesa Samtaq Dist-rict February 26, 2009 AGENDA Page 4 • RECOMMENDED ACTION IX. ENGINEER'S REPORTS A. Waste Discharge Requirements (WDR) Update X. TREASURER'S REPORTS A. Mid -Year Budget Review Accept Report B. 2008/2009 Third Quarter Revenue from CR &R Accept Report C. Budget Adjustment for Strategic Plan Approve Budget Adjustment D. Exercise Option Year #2 for Audit Services Approve Agreement E. Investment Oversight Committee Meeting held February 26, 2009 Accept Report XI. ATTORNEY'S REPORTS A. Cost Accounting Method of Construction Consider B. Review of CMSD Operations Code, Administrative Rules & Regulations Certification by and Personnel Rules Legal Counsel C. 2009/2010 Strategic Planning Agreement Approve Agreement D. License Agreement for Short Term Use of Real Property at 174 Wilson Ratify Agreement Street with D. M. Kisling Construction XII. LOCAL MEETINGS (Includes Reports by all Directors Representing CMSD) A. Orange County Sanitation District (OCSD) (Director Ferryman) Accept Report B. Santa Ana River Flood Protection Agency (SARFPA) Accept Report (Director Perry) C. Independent Special Districts of Orange County (ISDOC) Accept Report (Director Schafer) D. Local Agency Formation Commission (LAFCO) Accept Report E. California Special Districts Association (CSDA) Accept Report (Director Schafer) F. California Association of Sanitation Agencies (CASA) Accept Report G. Other Meetings Qualifying for Reimbursement under CMSD Report on Matters Ordinance No. 55, Operations Code Section 3.01.030 Pertaining to CMSD 0. OLD BUSINESS Protecting our community's Health by providing solid waste and sewer coffection semvices. gov „ Costa Mesa Sanita:-q District AGENDA February 26, 2009 Page 5 • RECOMMENDED Ov. ACTION NEW BUSINESS A. Invoice from County of Orange for 11/4/08 General Election Ratify Payment In the amount of $58,285.54 B. ISDOC Membership Dues for 2009 in the amount of $50.00 Ratify Payment C. Costa Mesa Chamber of Commerce Annual Membership Investment Ratify Payment For 04/01/2009 to 04/01/2010 in the amount of $440.00 D. City Clerks Association of California (CCAC) Annual Conference Approve Attendance April 22 -24, 2009 in Sonoma County by District Clerk XV. ORAL COMMUNICATIONS AND DIRECTOR COMMENTS XVI. ADJOURNMENT • • Protecting our community's health by providing solod waste and sewer collection services. wurw.crosdca. PA • COSTA MESA SANITARY DISTRICT MINUTES OF SEWER SYSTEM COMMITTEE MEETING JANUARY 14, 2009 CALL TO ORDER Board members of the Costa Mesa Sanitary District met in Committee session on January 14, 2008 at 10:30 a.m. at .628 W. 191h Street, Costa Mesa. Director Monahan called the meeting to order at 10:30 a.m. DIRECTORS PRESENT: Gary Monahan; James Ferryman; Bob Ooten DIRECTORS ABSENT: STAFF PRESENT: Robin Hamers, Manager /District Engineer; Thomas A. Fauth, Assistant Manager; Sherry Kallab, Management Analyst; Karl Dulake, Maintenance Supervisor; Joe Limon, Inspector; Debbie Bjornson, Permit Processing Specialist; Paul Guzman, Inspector. OTHERS PRESENT: None MONTHLY SSO STATISTICS Mr. Fauth presented the Sanitary Sewer Overflow (SSO) statistics which included last year's close out including three spills in December 2008. Two spills were FOG related and the third was a main line spill. A total of 118 Uncontained Public gallons of wastewater were lost to the storm drains. Mr. Hamers complimented Staff for the low number of gallons. There was one spill with 100 gallons lost in January 2009 at the new District Irvine pump station. The, spill occurred due to a backup battery system failure. The issue was not discovered until Monday morning when the SCADAIarm system displayed error messages. Due to the battery failure, the SCADAIarm system did not contact Staff. JURISDICTION OF ON -SITE PRIVATE SEWER LATERALS An 1 agreement on District jurisdiction of sewer laterals has been reached. Mr. Hamers 9 reported results from the Liaison Committee Meeting held Friday, January 9, 2009, COSTA MESA SANITARY DISTRICT MINUTES OF BOARD OF DIRECTORS SEWER SYSTEM COMMITTEE MEETING r JANUARY 14, 2009 PAGE 2 • during which City Manager Allan Roeder approved development of a memorandum of understanding (MOU) between the City and the District. District legal counsel wrote the MOU and sent it to the City for review. The first part of the MOU covers District regulation of residential, commercial and industrial onsite sewers; the second part of the MOU captures the City's decision to participate in the Sewer Lateral Assistance Program regarding tree removals. The City will most likely offer tree removal or provide a one- time payment towards the cost of removing the tree to a resident. TRANSFER OF SEWER LINES FROM OCSD TO CMSD Staff is waiting on a draft from OCSD Counsel. POWER POINT PRESENTATION OF SEWER LATERAL ASSISTANCE PROGRAM Mr. Fauth referred to Chart 3 of the January 8, 2009 presentation document in the Committee packet noting the District has 220 miles of main sewer lines compared to 110 miles of private lateral lines. Director Monahan questioned the length of the presentation and Mr. Fauth stated the presentation can be tailored to fit a specific time frame. Director Monahan recommended Staff present the sewer lateral assistance . program to be given to a Costa Mesa City Council study session. Mr Fauth agreed to deliver the presentation on February 10, 2009. Mr. Fauth will also deliver the presentation at the California Water Environment Association (CWEA) Seminar on January 22, 2009. DISTRICT YARD - CONTRACTOR SELECTION PROCESS /SCHEDULE Per District General Counsel, the District Yard is not a sewer project under public contract code; therefore, the District is not required to go straight bidding and award to the lowest bidder. Staff developed a contractor selection process. Mr. Fauth gave the Committee a progress report on the process and a schedule of events chart detailing tasks to complete and the number of days anticipated for completion. Staff has a meeting scheduled tomorrow with the project architect to review the pre - qualification results and choose the list of contractors for the project. The next step is to release projects specifications, receive bids and evaluate the proposals. March 10, 2009 is the anticipated completion date of the process. Staff will include an update in the March Board Packet so the Board can make a decision at the March 26, 2009 Board meeting. FOG PROGRAM UPDATE FROM SEWER SYSTEM SUB COMMITTEE Director Ooten updated the Committee regarding the Sewer System Sub - Committee meeting EEC attended on January 9, 2009. EEC provided a list of 5 or 6 repeat non- • compliant restaurants. The sub - committee recommended seeking a policy change regarding fines to cover costs of repeat visits to non - compliant owners. The Sub- { .rVF_, COSTA MESA SANITARY DISTRICT MINUTES OF BOARD OF DIRECTORS SEWER SYSTEM COMMITTEE MEETING JANUARY 14, 2009 �rczn° PAGE 3 Committee reviewed upcoming repairs to the District sewer system. Staff has been actively working on repairs to reduce the possibility of hot spots. Director Monahan requested verification of the term conditional wavier. Mr. Hamers responded restaurants without a grease interceptor could be issued a conditional wavier meaning the area will be monitored and an interceptor will not be required as long as restaurant follows Best Management Practices and there are no SSOs or problems, with the District main line flow. If the conditional wavier is revoked the restaurant is required to install an interceptor. The Sub - Committee also discussed the possibility of establishing a residential grease drop -off site at the Orange Coast College Recycling Center. CASA PRIVATE SEWER LATERAL (PSL) TASK FORCE CONFERENCE - DIRECTOR OOTEN 1 -13 -09 Director Ooten participated in a teleconference regarding proposed sewer lateral legislation. The recommendation was made to include an opt out agreement if an agency does not have significant infiltration or their private lateral lines are not a major contributor to main line sewer system overflows. The agreement would allow an agency's Board of Directors to pass a resolution to opt out of the program. • SEWER SCIENCE WORKSHOP - DIRECTOR OOTEN Director Ooten is assisting Ingrid Hellebrand, OCSD Staff member, with a sewer science workshop at a local District school. The Sub - Committee recommended adding the program to the District education program. Director Ferryman noted Davis School has been designated as a magnet school for math and science. Director Ooten suggested a scaled down workshop for District employees. PROJECT #129 BRISTOL STREET SEWER; UPDATE ON DESIGN PHASE Mr. Fauth reported the project is moving along. The intent is not to put a pump station at the Bristol Street location but to replace the pipe to increase the line volume. The Irvine Pump Station was sized for the economic growth of the Bristol area. NO CHANGE PROJECT #164 MISCELLANEOUS SEWER WORK Mr. Dulake reported sensors and components have been installed in the last two stations. The crew implemented the maintenance schedule of turning pump station valves at regular intervals. NO CHANGE �1 U COSTA MESA SANITARY DISTRICT MINUTES OF BOARD OF DIRECTORS SEWER SYSTEM COMMITTEE MEETING + JANUARY 14, 2009 PAGE 4 • #168 IRVINE PUMPING STATION RELOCATION - UPDATE ON CONSTRUCTION & DAMAGE TO ADJOINING PROPERTY Project is complete. Damage to the parking lot is being handled by the party's attorneys. NO CHANGE PROJECT #170 PREPARE EMERGENCY RESPONSE PLANS for PUMPING STATIONS Joe Sinicori and Paul Guzman are working on emergency response plans for all 20 pump stations. The project will take at least another 6 months to complete. NO CHANGE PROJECT #171 IRVINE PUMP STATION FORCE MAIN REHABILITATION Mr. Guzman reported the design and timing are being reviewed for replacement of an additional 2000 ft section all the way to the Elden pump station, with 450 ft currently completed. NO CHANGE PROJECT #175 OCSD GRANT - TELEVISING CMSD SEWER LINES . A total of 17,569.82 LF of main line CCTV and inspection occurred in December 2008. As of December 31, 2008, televising is 91.8% complete (1,036,416.1 LF/1,129,420LF) with an estimated project completion date of Mid May 2009. The Committee reviewed photographs of pipe repairs. Mr. Dulake explained how, during the televising process, a rope attached to a debris catch basket broke. National Plant Systems, Inc. (NPSI) damaged the District line while attempting to retrieve the catch basket. NPSI contracted for and paid for the line repair. PROJECT #183 - SYSTEM WIDE SEWER REPAIR - FAIR AT HARBOR Mr. Guzman reported 330 ft of main line from manhole to manhole is undergoing repair with chain flinging and relining, including 270 feet of VCP and 63 feet of DIP. The project is scheduled for completion in January 2009. PROJECT #186 - SEWER LATERAL ASSISTANCE PROGRAM Mr. Fauth reported no change in the 2007/2008 spreadsheet. The 2008/2009 shows we have 91 total with 35 in progress, 54 completed and 2 waiting for review as of the 01/12/09. Mr. Hamers reported Ms. Jackson is now reviewing videos and making notes. Mr. Hamers then reviews the video notes and videos as appropriate before Staff contacts the resident. 0 COSTA MESA SANITARY DISTRICT MINUTES OF BOARD OF DIRECTORS SEWER SYSTEM COMMITTEE MEETING JANUARY 14, 2009 PAGE 5 PROJECT #187 - DISTRICT YARD UPDATE - LEED GOLD STANDARD The District is currently at 52 credits with 3 additional pending and will keep us in the platinum area but the CMSD Yard is definitely in the gold credit area as a minimum. Mr. Limon mentioned Mesa Water has a contractor interested in renting the District Yard to store equipment while working on a Mesa project. Mr. Fauth will follow up. NEXT MEETING The next meeting is scheduled for February 11, 2008 at 10:30 am. PUBLIC COMMENTS There were no public comments. ADJOURNMENT 0 . . Director Monahan adjourned the meeting at 11:35 a.m. SECRETARY • PRESIDENT ,t • COSTA MESA SANITARY DISTRICT MINUTES OF RECYCLING COMMITTEE MEETING January 20, 2009 The Costa Mesa Sanitary District Recycling Committee met at 12:00 a.m. at 628 W. 19th Street, Costa Mesa. Directors Present: Robert Ooten, Jim Ferryman Staff Present: Rob Harriers, Tom Fauth, Joan Revak, Sherry Kallab, Janel Jackson Director Ooten called the meeting to order at 12:00 p.m. I. Recycling Committee Goals for 2007 -2008 The Committee reviewed the 2007 -2008 Committee goals and will recommend the Board of Directors accept the 2008 -2009 Goals as complete at the January 28, 2009 Regular Board of Directors Meeting. II. Recycling Committee Goals for 2009 -2010 Staff presented the proposed Recycling Committee Goals for 2009 -2010. The goals were reviewed and revisions were requested and will be incorporated into the 2009 -2010 Goals. The Recycling Committee will request the Board of Directors to establish the goals for 2009 -2010. III. 2008 School Telephone Book Recycling Program Ms. Revak presented the final report on the 2008 Telephone Book Recycling Program and provided the Weekly Collection Data 2008 chart. Due to the lackluster performance of many of the schools in the 2007 program, the Board of Directors requested a revision of the participation awards. The 2008 invitation letter specified the school must collect a minimum of one -half book per student to qualify for the minimum $300 award ($100 increase from previous years). Two weeks prior to the end of the collection period, it was evident many schools would not meet the minimum requirement and a letter was faxed to those schools reiterating the minimum qualification for a participation award. Protecting our community's heaCth' by providing solid waste and sewer co&tion services. gov /• ��SP jGNf n•Fj� yg LL Costa Mesa Sanitary District Minutes of Recycling Committee Meeting January 20, 2008 Page 2 Ms. Revak reported only eleven schools met the program's minimum requirement and Staff met to discuss how the schools should be rewarded. In keeping with the Board's desire requiring a minimum participation to qualify for the award, Staff recommends only the schools collecting at least one -half book per student receive a participation award of $300. Staff also recommends a grand prize award to one school in each category, elementary, middle and high school, and those schools are Kline Elementary and Estancia High School. In the middle school category, neither TeWinkle nor Costa Mesa High School — 7th & 8th grades — collected the minimum number of books. An extra award in the amount of $300 is recommended for schools collecting 10 -20 lbs. per student (Harper Preschool Center and St. Joachim Elementary School) and an Exceptional Effort award of $500 to schools collecting over 20 lbs. per student (Kline School). Ms. Revak also presented charts related to the school program that originated in 1996 along with a history of the program through 2008. Director Ferryman suggested a "thank you" letter be sent to the schools not qualifying for an award with the hope the schools will participate in the 2009 program. Board approval of the Awards will be requested at the regular January 28, 2009 meeting. IV. Orange County Waste and Recycling Sub - Regional Meetings and Grant Program Mr. Fauth presented the OC Waste & Recycling Quarterly Grant Status Report, outlining the program goals and status. V. Disposal of Residential Grease in CMSD Trash Collection Program Discussion was held on the disposition of residential grease in the CMSD trash collection program. Mr. Fauth will work with Mike Carey of the OCC Recycling Center. VI. Food Recycling Director Ooten gave a report on a SWANA workshop he attended focusing on removing food waste from the trash collection system. The City of Los Angeles has a pilot program focused on removing getting food waste. Protecting our community's Health by providing solid waste and sewer collection services. www.crosdca.ov • • • e • Costa Mesa Sanitary District Minutes of Recycling Committee Meeting January 20, 2008 Page 3 Ms. Jackson reported on a Food Recycling Workshop she attended with Ms. Gilbert on December 17, 2008 at the Newport Beach Central Library. The workshop featured speakers on zero waste principles, handling community discards, food recycling in San Diego County, food composting and "Resource Recovery Parks ". VII. Tour of CR &R and Frank L. Bowerman Landfill for General Manager and Directors of Mesa Consolidated Water District — Wednesday, March 25, 2009 The tour of CR &R and the Frank L. Bowerman Landfill for the General Manager and Directors of the Mesa Consolidated Water District is tentatively scheduled for Wednesday, March 11, 2009. VIII. Report on Other CMSD Recycling Programs Plastics presentations are scheduled at TeWinkle School to three groups. Staff will participate in these presentations and a pre- meeting is scheduled on January 28, 2009 at 10:30 a.m. IX. Public Comments There was no public present at the meeting. Director Ooten adjourned the meeting at 1:10 p.m. Secretary President Protecting our community's health by providing solid waste and sewer collection services. www.crosdcaxov • • COSTA MESA SANITARY DISTRICT MINUTES OF SPECIAL MEETING JANUARY 26, 2009 The Costa Mesa Sanitary District held a Special Meeting at 6:00 p.m. on Monday; January 26, 2009 at 628 W. 19th Street, Costa Mesa. Directors Present: Arlene Schafer, Bob Ooten, Gary Monahan, James Ferryman, Art Perry, Staff Present: Robin B. Hamers, Manager /District Engineer; Tom Fauth, Assistant Manager; Joan Revak, Board Secretary/Program Manager /Clerk of the District; Teresa Gonzales, Accountant; Sherry Kallab, Management Analyst President Schafer called the meeting o order at 6:00 .m. and turned the meeting over to g p 9 Mr. Hamers. I. Consider Selection of Consultant for Costa Mesa Sanitary District 2009 -2010 Strategic Plan Mr. Hamers gave a presentation on the process taken place as of this date in the selection of a consultant for the Costa Mesa Sanitary District 2009 -2010 Strategic Plan. Mr. Hamers reported a committee of Staff members met prior to the Ad Hoc Committee meeting consisting of Directors Schafer and Ferryman, Mr. Hamers, Mr. Fauth, Ms. Revak, Ms. Gonzalez and Ms. Kallab. The Committee considered proposals received from Rauch Communication Consultants Inc., BHI Management Consulting and Mathis Consulting Group. After review, the Ad Hoc Committee eliminated the Mathis Consulting Group as their proposal considered the CMSD a water district and the proposal otherwise did not meet the needs of the Costa Mesa Sanitary District. CMSD Directors previously met Brent Ives of BHI at various conferences and were impressed with strategic plans provided to other agencies. Robert and Martin Rauch of Rauch Communication Consultants Inc. were consultants for the CMSD in previous strategic planning processes. Minutes of Special Meeting Page 2 January 26, 2009 • Mr. Hamers pointed out the differences between the Rauch Communications Consultants proposal and that of BHI Management Consulting with BHI more Staff - focused while that of Rauch Communications was Board - focused. However, BHI did send an additional letter to the Board indicating their strategic planning model is geared to reflect the Board's direction and vision for the District and all aspects of the strategic plan hinge on the direction received from the Board of Directors. Mr. Hamers brought up the question as to whether the Board desires a fresh look at the District or a consultant who is familiar with the District. Due to the importance of the selection, the Ad Hoc Committee's desire is for the entire Board to determine which consultant would be better for the District. CMSD Staff prefers the Board be involved throughout the strategic planning process regardless of which consultant is chosen. Director Ooten pointed out the significant cost difference between BHI and Rauch is the "deliverables ". Director Ooten noted BHI will spend considerable time and effort in developing the document, while in the Rauch proposal the consultant will take the draft computer record of the workshop, edit the mission, vision, goals and objectives into an easy -to -use format to which Staff will add the work plan and costs. Mr. Hamers pointed out that Staff would appreciate being relieved of having to prepare the work plan, as he and Ms. Revak have done in the past. Mr. Hamers stated Staff desires an integrated plan with the Directors stating goals and the consultant identifying costs. i The plan can then be tracked in the District budget. President Schafer stated she prefers a fresh look at the District and is confident BHI will create an innovative plan. Director Monahan stated the cost is considerable and questioned why the District needs a strategic plan and asked what the District expects to gain from a strategic plan as he believes the District already operates extraordinarily well. Mr. Hamers responded the Staff always works with the long -term future in mind, however, a fresh set of eyes may lead to improvements. Mr. Fauth noted the overall BHI approach is good, however, it is possibly more directed toward a larger organization. Director Ooten stressed it is extremely important for a high- achieving agency to have a road map and a long -range plan. Director Perry stated the District could perform the strategic planning process itself as the District already has its vision and could adopt a plan internally and save the cost of the consultant. Director Ferryman stated his belief is the District needs an examination of its goals and believes BHI Consulting brings a different approach than Rauch Communications. 0 2 Minutes of Special Meeting Page 3 January 26, 2009 President Schafer stated her belief is the District needs a short and p long-range lan and desires specific direction to the consultant. Director Ooten motioned to select BHI Management Consulting to develop a comprehensive and integrated strategic plan at a cost not to exceed $21,000.00 with Consultant to provide a Power Point presentation to the Board of Directors; President Schafer and Vice President Ooten to be in the Steering Committee for the Plan as described in item 1 a of the Consultant's proposal; additionally, the Consultant will provide the District an electronic version on CD in Microsoft Word and .PDF formats as noted on page 3, item 3d, and provide 7 bound copies. Motion was seconded by Director Ferryman. Motion carried as follows: AYES: Arlene Schafer, Robert Ooten, James Ferryman, Arthur Perry NOES: Gary Monahan Ms. Revak will notify the consulting firms of the Board's decision and request the District's legal counsel prepare a standard Consultant Agreement with BHI Management Consulting. 0 IV. Public Comments No members of the public were present. ADJOURNMENT President Schafer adjourned the meeting at 7:05 p.m. Secretary • 3 President • • 40 COSTA MESA SANITARY DISTRICT MINUTES OF BOARD OF DIRECTORS REGULAR MEETING JANUARY 28, 2009 CALL TO ORDER The Board of Directors of the Costa Mesa Sanitary District met in regular session on January 28, 2009, at 12:00 p.m. at 628 W. 19th Street, Costa Mesa. PLEDGE OF ALLEGIANCE INVOCATION ROLL CALL DIRECTORS PRESENT: President Schafer called the meeting to order at 12:00 p.m. Director Perry led the Pledge of Allegiance. Mr. Fauth gave the invocation. Art Perry, Arlene Schafer, Bob Ooten James Ferryman, Gary Monahan DIRECTORS ABSENT None. STAFF PRESENT: Robin B. Hamers, Manager /District Engineer; Alan Burns, Legal Counsel; Tom Fauth, Assistant Manager; Joan Revak, Board Secretary/Program Manager /Clerk of the District; Marc Davis, Treasurer; Teresa Gonzales, Accountant; Sherry Kallab, Management Analyst; Denise Gilbert, Public Outreach Coordinator; Debbie Bjornson, Permit Processing Specialist; Janel Jackson, Office Specialist II; Kaitlin Tran, Accounting Specialist I; Karl Dulake, Maintenance Supervisor; Ron Shef, Ordinance Enforcement Officer CMSD BOARD OF DIRECTORS MEETING CONSENT CALENDAR JANUARY 26, 2009 PAGE 2 Vice President ®oten expressed his concern regarding the number of sanitary sewer overflows for 2009 as three have occurred in the first month of the year. Vice President ®oten motioned to approve the Consent Calendar. Director Monahan seconded. Motion carried 5 -0. REPORTS MINUTE APPROVAL Minutes of City /District The Minutes of the City /District Liaison Committee Liaison Committee Meeting of November 14, 2008, were approved as Meeting -- distributed. November 14, 2008 Minutes of Recycling Committee Meeting -- December 8, 2008 Minutes of Sewer System Committee Meeting — December 10, 2008 The Minutes of the Recycling Committee Meeting of December 8, 2008, were approved as distributed. The Minutes of the Sewer System Committee Meeting of December 10, 2008, were approved as distributed. Minutes of Regular The Minutes of the Regular Meeting of December Meeting -- December 19, 2008, were approved as distributed. 19, 2008 MANAGER'S REPORTS REFUNDS There were no refunds for the month of January 2009. • • 0 CMSD BOARD OF DIRECTORS MEETING JANUARY 26, 2009 PAGE 3 is Occupancy Report and The Trash Occupancy Count documented an Payment of $196,593.90 increase of 2 units for the occupancy report for to Costa Mesa Disposal — solid waste collection as of January 1, 2009. January 2009 Therefore, the total for January is 21,473. Board directed Staff to prepare a warrant for $196,593.90 for January 2009 collection based on occupancy report. Said payment in the amount of $196,593.90 to Costa Mesa Disposal to be ratified on the February 2009 warrant register. Monthly Spill Report to The Monthly Spill Report to the State Water State Water Resources Resources Control Board (SWRCB) for January Control Board Minutes of Staff Human Resources Meeting — December 31, 2008 Minutes of Staff Human Resources Meeting — January 7, 2009 Waste Diversion Report Contract Payment of $170,156.79 to CR Transfer — December 2008 Contract Payment of $10,113.97 to CR Transfer — Santa Ana Heights/ Newport Beach — December 2008 Ordinance Enforcement Officer's Report ENGINEER'S REPORTS 2009 was accepted as submitted. The Minutes of the Staff Human Resources Meeting held on December 31, 2008 were accepted as submitted. The Minutes of the Staff Human Resources Meeting held on January 7, 2009 were accepted as submitted. The Waste Diversion Report dated January 2009 was accepted as submitted. The contract payment of $170,156.79 to CR Transfer for recycling services and disposal for the month of December was ratified as submitted. The contract payment of $10,113.97 to CR Transfer for recycling services and disposal for Santa Ana Heights /Newport Beach for the month of December was ratified as submitted. The Ordinance Enforcement Officer's Report dated January 14, 2009 was accepted as submitted. Project Status Report The Project Status Report dated January 2009 was 0 accepted as submitted. CMSD BOARD OF DIRECTORS MEETING TREASURER'S REPORTS JANUARY 26, 2009 PAGE 4 Financial Report as of The Financial Report as of December 31, 2008 December 31, 2008 was accepted as submitted. Treasurer's Report as of The Treasurer's Report as of December 31, 2008 December 31, 2008 was accepted as submitted. Warrant 2009 -07 for Warrant Resolution #CMSD 2009 -07 was December 2008 in the approved, authorizing the President and Secretary amount of $454,879.90 to sign the warrant ratifying the payment of certain claims and demands, and specifying the funds out of which the same were paid in the amount of $454,879.90. Directors Expenses for the Director Compensation and Expense Month of December 2008 Reimbursements for the Month of December 2008 were approved and ratified as follows: President Schafer: $1326.00 + 11.70 Vice President Ooten: $884.00 Director Perry: $884.00 Director Ferryman: $884.00 Director Monahan: $663.00 END OF CONSENT CALENDAR • • • CMSD BOARD OF DIRECTORS MEETING JANUARY 26, 2009 PAGE 5 • WRITTEN COMMUNICATIONS Ms. Revak presented a written communication from Cathi Hartwell requesting a donation of Costa Mesa Sanitary District "Green" bags for the Costa Mesa Run. Ms. Revak reported the cost of the bags would be $2,300. Director Monahan motioned to deny the request and suggested a letter be sent to Ms. Hartwell explaining the denial. Director Perry seconded. Motion carried as follows: Ayes: Schafer, Ooten, Perry, Monahan Noes: Ferryman Mr. Hamers reported a written communication was received from Dan Worthington regarding the unsolicited mail issue Vice President Ooten pointed out discrepancies and incorrect information provided in the letter by Mr. Worthington. The Board suggested no further action to be taken regarding the issue. • PUBLIC COMMENTS There were no public comments made. MANAGER'S REPORTS CLOSED SESSION Mr. Hamers recommended a Closed Session with regard to Compensation for all Unrepresented Employees be held following the adjournment of the regular meeting. REQUEST FOR AD HOC COMMITTEE WITH TWO DIRECTORS AND EMPLOYEES TO DISCUSS CALPERS RETIREMENT PROGRAM Mr. Fauth reported CMSD employees unanimously voted (11 -0) to. recommend the Board of Directors establish an ad hoc committee and appoint two members of the Board of Directors to participate in the "CaIPERS Retirement Ad Hoc Committee." President Schafer stated the issue will be taken into consideration in the closed session. l_.1 CMSD BOARD OF DIRECTORS MEETING DISTRICT YARD — 174 W. WILSON STREET — CMSD #187 JANUARY 26, 2009 PAGE 6 UPDATE ON DESIGN PHASE & CONTRACTOR SELECTION PROCESS Mr. Hamers reported a short list of contractors has been established. Mr. Hamers reported the contractors were provided a set of Plans and Specifications for them to provide sealed bids. APPLICATION FOR TIME EXTENSION TO CITY PLANNING COMMISSION Mr. Hamers reported the City Planning Commission granted a time extension to the Conditional Use Permit due to the LEED process being so lengthy and the extended contractor selection process. Mr. Fauth gave a presentation to the City Planning Commission about the features of the proposed yard. YEAR 2007/2008 ADDITIONAL STRATEGIC PLANNING ACTION ITEMS Mr. Hamers requested the Board accept the 2007/2008 Additional Strategic Planning Action Items and the Regular 2007/2008 Strategic Planning Action Items as complete. Director Ferryman motioned to accept the 2007/2008 Additional Strategic Planning • Action Items and the Regular 2007/2008 Strategic Planning Action Items as complete. Director Perry seconded. Motion carried 5 -0. STRATEGIC PLANNING FACILITATOR FOR 2009 -2010 STRATEGIC PLAN Mr. Hamers reported the Board awarded the contract for the 2009 -2010 Strategic Plan to BHI. Ms. Revak will be presenting the information to Mr. Burns to prepare the standard Consultant Agreement. Mr. Hamers reported a schedule was requested from Mr. Ives. GRANT RESEARCH Ms. Kallab reported the U.S. Environmental Protection Agency has solid waste assistance grants currently available ranging from $20,000 to $100,000. Ms. Kallab is accepting suggestions as to proposed projects that could meet the criteria. Ms. Kallab attended the Economic Stimulus Package workshop on January 21, 2009 and reported the District Yard is a possibility for grant monies. Ms. Kallab is in the process of filling out an application. President Schafer suggested Ms. Kallab contact CSDA regarding grant monies they offer. 0 CMSD BOARD OF DIRECTORS MEETING • SEWER SYSTEM COMMITTEE JANUARY 26, 2009 PAGE 7 REPORT ON SEWER SYSTEM SUB - COMMITTEE MEETING HELD JANUARY 9, 2009 Director Monahan reported the Sewer System Sub - Committee met on January 9, 2009 and gave a brief overview and update of the meeting. Vice President Ooten suggested amending the ordinance for subcontractors or staff when required to make extra visits on behalf of the FOG program that the costs of those visits be placed upon the person or business requiring the multiple visits. Mr. Hamers is working EEC to come up with the suggested procedure and fine amount to present to Mr. Burns for his consideration. REPORT ON MEETING HELD JANUARY 14, 2009 Director Monahan reported the Sewer System Committee met on January 14, 2009 and discussed several items including the FOG program, the City of Costa Mesa's tree root removals and sewer laterals. Director Monahan reported a study session is scheduled to occur on February 10, 2009 at the City of Costa Mesa wherein Mr. Fauth will be giving a sewer lateral assistance program presentation. Mr. Hamers reported CMSD staff met with the Director of Public Services and City staff to discuss the sewer lateral assistance program and the City's policy with regard to City tree roots. Copies of the City staff report were requested when it is available. Mr. Burns inquired as to the impact of the MOU currently presented to Kim Barlow. Mr. Hamers reported the MOU will be completed after the council decides on the policy. Mr. Fauth distributed copies of the Memorandum of Understanding Related to Sewer Matters to the Board of Directors. TRANSFER OF SEWERS FROM OCSD TO CMSD Mr. Hamers received an e -mail stating OCSD general counsel requested an engineer's estimate of the work that is requested by the CMSD. Mr. Burns is awaiting the transfer agreement being prepared by OCSD general counsel. • CMSD BOARD OF DIRECTORS MEETING JANUARY 26, 2009 PAGE 8 • PROJECT #186 SEWER LATERAL ASSISTANCE PROGRAM Presentation to City by Assistant Manager on January 8, 2009 Director Monahan reported on the January 8, 2009 presentation given by Mr. Fauth to the Building Division personnel. Several other items were discussed including the FOG program, CASA task force and a sewer science workshop. Vice President Ooten also reported on CASA's proposed opt - out process for agencies and cities that have no problem with sewer laterals contributing to overflows. SPECIAL DISTRICTS LEADERSHIP FOUNDATION (SDLF) Ms. Revak reported Mr. Hamers will be unable to attend the governance training to be held February 19 -20 due to a scheduled meeting with Midway City Sanitary District. Ms. Revak is inquiring as to another date for the governance training for Mr. Hamers. RECYCLING COMMITTEE — TUESDAY, JANUARY 20, 2009 —12:00 P.M., CMSD BOARDROOM, 628 W. 19TH STREET, COSTA MESA (VICE PRESIDENT OOTEN AND DIRECTOR PERRY) 0 Vice President Ooten reported the Recycling Committee Meeting was held on January 20, 2009 in which staff presented the 2007 -2008 goals for approval as completed. Vice President Ooten reported a draft of the 2009 -2010 goals was presented with revisions. RECYCLING COMMITTEE GOALS FOR 2007/2008 Mr. Hamers requested the Board accept the Recycling Committee Goals for 2007 -2008 as complete. Director Ferryman motioned to accept the Recycling Committee Goals for 2007 -2008 as complete. Vice President Ooten seconded. Motion carried 5 -0. RECYCLING COMMITTEE GOALS FOR 2009 -2010 Mr. Hamers requested the Board to establish the draft goals for 2009 -2010 as written and as amended by the Recycling Committee at its January 20, 2009 meeting. Vice President Ooten motioned to establish the goals for 2009 -2010. Director Perry seconded. Motion carried 5 -0. 2008 SCHOOL TELEPHONE BOOK RECYCLING PROGRAM Vice President Ooten reported a total of 11,126 books (16.69 tons) were collected from the 2008 School Telephone Book Recycling Program. 0 CMSD BOARD OF DIRECTORS MEETING JANUARY 26, 2009 PAGE 9 Director Monahan stated the books collected from Harper, Kline and St. Joachim schools were significantly higher than other schools and suggested grand prizes be awarded to those schools for their vigorous participation. Director Ferryman suggested a letter be sent to schools notifying them why they didn't qualify and CMSD is looking forward to their increased participation in the following year. Ms. Revak will send appropriate letters to those schools. Vice President Ooten motioned to increase the 10 to 20 Pounds Per Student award from $300 to $500, revising Harper School's total award to $800 and St. Joachim School's total award to $800 and to increase the Greater Than 20 Pounds Per Student award from $500 to $800, revising Kline School's total award to $1,500. Director Perry seconded. Motion carried 5 -0. Ms. Revak will be contacting the participating schools to schedule awards presentations with CMSD Directors. Attending Directors will be distributing recycling program fliers with the awards. ORANGE COUNTY WASTE & RECYCLING SUB - REGIONAL MEETINGS AND GRANT PROGRAM Vice President Ooten reported the first Quarterly Grant Status Report was prepared and distributed which included an increased outreach education program. DISPOSAL OF RESIDENTIAL GREASE IN CMSD TRASH COLLECTION PROGRAM Vice President Ooten reported Staff is negotiating with OCC Recycling Center to arrange for the Center to accept residential grease. Mr. Fauth and Ms. Jackson are drafting documentation for Mike Carey explaining what is called for in the program. TOUR OF CR &R AND FRANK L. BOWERMAN LANDFILL FOR GENERAL MANAGER AND DIRECTORS OF MESA CONSOLIDATED WATER DISTRICT Arrangements are being made for a tour of CR &R and the Frank L. Bowerman Landfill for the General Manager and Directors of Mesa Consolidated Water District. . Ms. Gilbert will be confirming the date with Mesa Consolidated Water District. FOOD RECYCLING Vice President Ooten and Ms. Gilbert attended the Food Recycling conference held in Ontario. The conference presented a pilot program set up by City of Los Angeles in CMSD BOARD OF DIRECTORS MEETING JANUARY 26, 2009 PAGE 10 which a three -bin trash collecting process will be utilized. The program began the end of October and will be completed the first part of September. Director Ooten will report on the completed analysis once received. SEWER SCIENCE PROGRAM AT TEWINKLE SCHOOL Vice President Ooten reported a presentation will be held at TeWinkle School including six different presentations on plastics. REPORT ON OTHER CMSD RECYCLING PROGRAMS Mr. Fauth reported Ms. Gilbert represented CMSD at the IWMD Recycling Coordinators meeting on January 22, 2009. Ms. Gilbert reported the new diversion rate based on population was discussed. ENGINEER'S REPORTS WASTE DISCHARGE REQUIREMENTS (WDR) Mr. Hamers reported he will be hosting a presentation by Sancon Engineering, Inc., on February 19, 2009 in Garden Grove. The presentation will cover trenchless pipeline & MH lining methods. TREASURER'S REPORTS AUDITED FINANCIAL STATEMENTS BY INDEPENDENT CERTIFIED PUBLIC ACCOUNTANTS FOR PERIOD ENDING JUNE 30, 2008 Nitin Patel, the Engagement Partner with Diehl, Evans & Company, LLP, presented the June 30, 2008 audited financial statements to the Board of Directors. Mr. Patel reported the results of the audit provided no corrections or disagreements with the financial statements and the Costa Mesa Sanitary District was in compliance with the financial reporting process. BUDGET CALENDAR 2009 °10 Mr. Davis presented the Preliminary Budget Calendar for Fiscal Year 2009 -10. Mr. Davis requested a special meeting to review the preliminary budget; therefore, a date was set for May 14, 2009 at 11:45 to review the preliminary budget for Fiscal Year 2009 -10. • • LJ CMSD BOARD OF DIRECTORS MEETING Mr. Davis requested was set for July 30, year 2009/2010. JANUARY 26, 2009 PAGE 11 a public hearing to adopt sewer and trash charges and the date 2009 at 6:00 p.m. to adopt the sewer and trash charges for fiscal ALTERNATE FINANCING METHODS FOR CITIES Mr. Davis presented an informational article which documents a creative financing mechanism cities are using in order to issue debt without voter approval. ATTORNEY'S REPORT NEW LEGISLATION Mr. Burns gave a brief overview of new legislation and regulations regarding Global Warming, Trash, Sewer and Water Rates, Solid Waste Diversion, Building Permits — Green Standards, and Health Insurance Broker Fees. ASSEMBLY BILL 3030 — SEWER. WATER & TRASH RATE INCREASES Mr. Burns presented a detailed description of AB 3030 to consider in conjunction with the budget cycle and process. Mr. Burns reported to be in compliance with the law and avoid a yearly public hearing, CMSD is required to adopt a schedule of charges for a period not exceeding five years with a maximum allowed yearly increase equal to the CPI increase. LIEBERT CASSIDY WHITMORE AGREEMENT FOR SPECIAL SERVICES FOR 2009 Mr. Burns presented the Liebert Cassidy Whitmore Agreement for Special Services for 2009. Director Ooten motioned to ratify the Liebert Cassidy Whitmore Agreement for Special Services for 2009 in the amount of $2,759.00. Director Ferryman seconded. Motion carried 5 -0. RESOLUTION NO. 2008 -762 — ORDERING THAT PUBLICATION OF ORDINANCE NO. 72 ESTABLISHING AGENDA DISTRIBUTION RULES HAS BEEN PUBLISHED Ms. Revak presented Resolution No. 2008 -762 — A RESOLUTION OF THE BOARD OF DIRECTORS OF THE COSTA MESA SANITARY DISTRICT ORDERING THAT PUBLICATION OF ORDINANCE NO. 72 ESTABLISHING AGENDA DISTRIBUTION RULES HAS BEEN PUBLISHED. Director Monahan motioned to adopt Resolution No. 2008 -762. Vice President Ooten seconded. Motion carried 5 -0. CMSD BOARD OF DIRECTORS MEETING JANUARY 26, 2009 PAGE 12 LOCAL MEETINGS (INCLUDES REPORTS BY ALL DIRECTORS REPRESENTATING CMSD) ORANGE COUNTY SANITATION DISTRICT (OCSD) (DIRECTOR FERRYMAN) Director Ferryman reported interviews are occurring with five entities regarding "branding" the ground water replenishment system for the Orange County Sanitation District. SANTA ANA RIVER FLOOD PROTECTION AGENCY (SARFPA) (DIRECTOR PERRY) Director Perry reported the House and Senate have only approved $14 million for expenditures for the SARFPA, but an additional $44 million is needed to complete the Project. Director Perry reported the possibility of funds through the federal stimulus program as the project is "shovel ready." Director Perry reported the project is currently on hold until further research is complete regarding the federal stimulus program. INDEPENDENT SPECIAL DISTRICTS OF ORANGE COUNTY (ISDOC) (PRESIDENT SCHAFER President Schafer attended the December 6, 2008 ISDOC meeting and reported on legislation updates and discussion on future speakers. President Schafer reported it was Jan DeBays' last meeting as President. President Schafer gave reports on legislation affecting Special Districts, CSDA and LAFCO. LOCAL AGENCY FORMATION COMMISSION (LAFCO) (PRESIDENT SCHAFER) President Schafer attended the December 7, 2008 LAFCO meeting and reported discussions were held on budget matters and a workshop held on Best Practices on March 20, 2009. President Schafer reported John White resigned as Commissioner from the Regional Water Quality Control Board. CALIFORNIA SPECIAL DISTRICTS ASSOCIATION (CSDA) (PRESIDENT SCHAFER) President Schafer attended the December 18, 2008 CSDA meeting and gave an update on the CSDA Planning Commission. President Schafer reported CSDA set goals for the September 2009 conference to be held in Indian Wells at the Hyatt Grand Champion. President Schafer discussed a letter Governor Schwarzenegger sent to President Obama regarding the Federal Economic Stimulus Proposal. • CMSD BOARD OF DIRECTORS MEETING JANUARY 26, 2009 PAGE 13 ® CALIFORNIA ASSOCIATION OF SANITATION AGENCIES (CASA) CASA MID -YEAR CONFERENCE — JANUARY 21-24,2009 AT INDIAN WELLS (PRESIDENT SCHAFER AND VICE PRESIDENT OOTEN) President Schafer and Vice President Ooten attended the 2009 CASA Mid -Year Conference held on January 21 -24, 2009 at Indian Wells. President Schafer and Vice President Ooten reported on their activities at the conference. SWANA WORKSHOP IN ONTARIO — THURSDAY, JANUARY 8, 2009 (VICE PRESIDENT OOTEN Vice President Ooten attended the SWANA workshop in Ontario, January 8, 2009 and reported on his activities at the workshop. OTHER MEETINGS QUALIFYING FOR REIMBURSEMENT UNDER CMSD ORDINANCE No. 55, OPERATIONS CODE SECTION 3.01.030 Director Monahan attended a January 6, 2009 City Council meeting and gave an update on City Council actions, including: • City Council signed agreements and extensions for Newport Boulevard improvements • City approved a Senior Center Program Services task force • City directed Allan Roeder to open the MOU with the City Employees' Association due to budget concerns • A new contract for animal shelter services will now be with AAA Animal Shelter in Huntington Beach at Newland Street • City voted to declare the property located at 2258 Orange Avenue a public nuisance and to have the property abated CHAMBER OF COMMERCE Director Schafer did not attend the meeting. OCCOG Director Schafer did not attend the meeting. WACO President Schafer attended a MWDOC /OCWD Joint Board meeting for the Water Advisory Committee of Orange County where an election of new Officers occurred. CMSD BOARD OF DIRECTORS MEETING JANUARY 26, 2009 PAGE 14 President Schafer reported on the agendas for future speakers and future meetings for 2009. ADA COMPLIANCE Vice President Ooten attended a workshop on ADA compliance and gave a brief overview of the workshop. OLD BUSINESS There was no old business discussed. NEW BUSINESS COSTA MESA HISTORICAL SOCIETY MEMBERSHIP DUES FOR 2009 IN THE AMOUNT OF $100.00 Director Ferryman motioned to ratify payment for the Costa Mesa Historical Society Membership Dues for 2009 in the amount of $100.00. Vice President Ooten seconded. Motion carried 5 -0. PHOTOGRAPH OF DIRECTORS AND STAFF A photograph was taken of Board of Directors and Costa Mesa Sanitary District Staff. JOINT MEETING WITH MIDWAY CITY SANITARY DISTRICT President Schafer reported the joint meeting with Midway City Sanitary District is scheduled on February 19, 2009 at 6:00 p.m. at CMSD. Both Districts are placing three discussion topics for the agenda. CMSD's topics include a PowerPoint presentation on Sewer Lateral Assistance Program, Midway City Sanitary District's Directors' benefits, and a presentation on CMSD's LEED Gold Yard. ORAL COMMUNICATIONS AND DIRECTOR COMMENTS There were no oral communications or Director comments. r 1 �J • • • • • CMSD BOARD OF DIRECTORS MEETING JANUARY 26, 2009 PAGE 15 ADJOURNMENT President Schafer declared a recess during the regular meeting at 2:00 p.m. President Schafer adjourned the regular meeting to a closed session at 2:15 p.m. Mr. Burns stated a Closed Session is being held with regard to Compensation, but not limited to the CalPERS Retirement Formula, for all Unrepresented Employees in accordance with Government Code §54957.6. President Schafer adjourned the closed session at 2:53 p.m. and reopened the regular meeting. Mr. Burns reported no action was taken during the closed session. President Schafer adjourned the regular meeting at 2:54 p.m. SECRETARY PRESIDENT • So o AN o g T gRfo' � COSTA MESS SA , TAJZY y f yC��pORA'�,� DISTRICT ... an Independent Specia[District Memorandum To: Board of Directors From: Debbie Bjornson Date: February 1, 2009 Subject: REFUND REQUEST FOR BOARD APPROVAL There are no refund requests for the month of January 2009. Debbie Bjornson Permit Processing Specialist Protecting our community's health by providing solid waste and sewer co(kction services costamesasanitarydiistrict.org 5&NI L) -stivict Mnsa zsanitarN 11 � RXI 0 an Im6epenbeilt Specio t District Board of' Directors Arlene Schgfj r Robert Omen Gai-v A,lonahan ,4ri'llur perry janies Ferrvown Rubin 8. Hamers hlanu,; er District Engineer• (9 0) 631 -117:31 February 1, 2009 Board of Directors Costa Mesa Sanitary District 628 W. 19`h Street Costa Mesa, CA 92627 -2716 SUBJECT: TRASH OCCUPANCY COUNT Dear Board of Directors: tS,t7sIc11ir altrn� ul h There has been no increase in the number of units for the occupancy report for solid waste collection as of February 1, 2008; therefore, the total occupancy count for February is 21,473. .loan Revak Puurd .Secre. /ary r,lrtb!n.Mona, T Clerk 0,11w Divricr Ak,n 1?, BUMS c ;�u1 t:,>tnr.;ci 114arcr!s D. Davis b -, a.rt!rerlDir'eci or- �r f Finance Staff recommends the following: 1. The Board of Directors accepts the occupancy count as presented using 21,473 as the correct number of units. 2. The Board of Directors directs staff to prepare a warrant to Costa Mesa Disposal for February collection based on this occupancy report so long as the contractor fulfills the obligations of the agreement. Said payment in the amount of $196,593.90 to be ratified on the March 2009 warrant list. Phone Sincerely, (9=19) 045-8400 j Fax (9 4 9) 650 --„5 fj�,�� ,� w T omas A. Fauth Address 62•-S W. 19th Street Casa! Nlesr, CA 92627/-2716 r� 1.._J to '1W Primed on Recycled Paper Assistant Manager cc: Costa Mesa Disposal Debbie Bjornson Permit Processing Specialist Protecting our cornmunitNrs heAftb bN providing sofia waste anb sewer coffection services. www.crosbca.gov 0 0 0 WDR Reported Spill Data OCCURRENCE REPORT SUMMARY 12/30/2008 Sanitary Sewer Overflow Occurrence Report Summary, CY2008 SSO EVENT ID Private District Est Total Spill Completely Uncontained Est # Private Gallons Spilled Uncontained Est # Public Gallons Spilled Date _ Event Line Line # Gallons Contained ? into Storm drain into Storm drain 1/2/2008 PRIVATE Pump Station Failure,151 Kalmus Dr,_CopperTree Bus Park; 80025 2,000 N 1600 1/20/2008 Sea Bluff PS Air Bubbler Failure; 30 Sea Terrace Lane; 80575 113 N 113 1/28/2008 Roots Blocked Main Line, CCM Cleaned Site, 1939 Sanderlin Ctr; 81341 20 Y 2/7/2008 FOG Blocked Main Line Siphon on Paularino, 3012 -3036 Enterprise; 81171 55 N 5 2/26/2008 Debris & Roots Blocked Main Line, 2040 President Place; 81613 450 Y 3/18/2008 Grease blocked PRIVATE Lateral - Yardhouse - 1875A Newport Blvd 82152 2,100 N 1800 3/18/2008 Roots /Debris Blocked PRIVATE Lateral 700 W 16th St 82153 37 N 37 4/3/2008 President PS -SCE Transformer, 2034 President PI, PS MH to Park 82546 360 Y 5/5/2008 PRIVATE Above Ground Clean Out Broken - AMTEK 960 W 16th St 83276 20 N 20 7/25/2008 Roots Blocked PRIVATE Lateral - Uncapped CO - 674 Park Drive 85433 20 N 10 7/26/2008 Grease /Debris Blocked PRIVATE Lateral 3400 Ave of Arts-Heritage 85463 100 N 10 8/22/2008 PRIVATE Pump Station Failure, 151 Kalmus Dr, Copper Tree Bus Park; Repeat; 86141 85 Y 9/4/2008 Roots /Debris - PRIVATE SSO - Uncapped CO - 1010 Valencia St 86477 1,050 N 52 10/24/2008 FOG & Rock Debris in Private Lateral - The Camp 2937 Bristol St 87699 1,275 N 75 12/23/2008 FOG Blocked Main Line Drop Manhole 2752 San Juan Lane; 89101 30 Y 12/26/2008 FOG Blocked Lateral Line - May Gardens - 1400 Bristol St; Repeat; 89158 690 Y 12/30/2008 Unknown Debris Blocked Main Line - 1895 Swan Circle 89253 10 Y KEY: GREASE 6 4 2 ROOTS 5 3 2 PUMP STN 2 2 OTHER 4 3 1 TOTALS 17 10 7 Total # Gallons 8,4151 4,693 1 3,604 118 Percentages 100.00% 1 55.77% 42.83% 1.40 1/30/2009 Sanitary Sewer Overflow Occurrence Report Summary, CY2009 SSO EVENT ID Private District Est Total Spill Completely Uncontained Est # Private Gallons Spilled Uncontained Est # Public Gallons Spilled Date Event I Line Line # Gallons Contained ? into Storm drain into Storm drain 1/11/2009 Irvine PS Failure /SW - SCADAIarm Did Not Call - 2149 Anniversary Lane; 1 90244 100 N 100 1/16/2009 FOG Debris Blocked Main - Increased Hots of -1 /mo; Bristol St & 55 Freeway; 90383 86 N 86 1/26/2009 FOG Blocked Main Line near 2831 Bristol St Italian Restaurant Upstream; 90785 10 Y 1/29/2009 Irvine PS Failure /SW - SCADAIarm Did Not Call - 2149 AnniversarV Lane; 90922 50 Y 1/30/2009 Private Septic Tank Failed -Moon River Massage Parlor -2138 Newport 8 90919 20 Y KEY: GREASE 2 2 ROOTS 0 PUMP STN 2 2 OTHER 1 1 TOTALS 51 1 4 Total # Gallons 266 80 01 186 Percentages 100.00% 30.08% 0.00% 1 89.92% 2/17/2009 X:\CMSD Doc uments \Priorities \Priorities- Occurrences 1 -30 -09 CMSD Staff: 949- 645 -8400 1 of 1 0 CR Transfer • C, To: Joan Revak From: CR Transfer Inc. Jurisdiction: Costa Mesa Sanitary District (9) MonthNear: Jan -09 Recycling Report ** Note: This material includes food / small particulate and inert material. Total Tonnage 3103.26 Recycled Tonnage 1564.51 Landfill Tonnage 1538.75 County & Newport Bch TOTAL 156.02 3259.28 79.25 1643.76 76.77 1615.52 Recycle Tons Commodity Percentage Recycled Newspaper 7.88% 244.54 Cardboard 6.42% 199.14 Mixed Paper 5.13% 159.1 Glass 2.80% 86.88 PET 0.59% 18.23 HDPE 0.45% 13.94 Aluminum Cans 0.33% 10.37 Non - Ferrous Metal 0.44% 13.59 Tin /Metal 0.65% 20.02 Greenwaste 9.78% 303.53 Organic/ Fines 12.67% 393.27, Wood 1.41% 43.62 Concrete /Asphalt 1.88% 58.28 DrVwall 0.00% 0 Totals 50.41% 1564.51 ** Note: This material includes food / small particulate and inert material. Total Tonnage 3103.26 Recycled Tonnage 1564.51 Landfill Tonnage 1538.75 County & Newport Bch TOTAL 156.02 3259.28 79.25 1643.76 76.77 1615.52 CR Transfer To: Joan Revak From: CR Transfer Inc. Jurisdiction: Costa Mesa Sanitary District Santa Ana Heights (11) MonthNear: Jan -09 Recycling Report ** Note: This material includes food / small particulate and inert material. Total Tonnage 156.02 Recycled Tonnage 79.25 Landfill Tonnage 76.77 0 r� LJ Recycle Tons Commodity Percentage Recycled Newspaper 10.19% 15.89 Cardboard 6.65% 10.38 Mixed Paper 7.63% 11.9 Glass 3.30% 5.14 PET 0.78% 1.21 HDPE 0.44% 0.69 Aluminum Cans 0.51% 0.79 Non - Ferrous Metal 0.27% 0.42 Tin /Metal 0.96% 1.5 Greenwaste 1.30% 2.02 Organic / Fines 11.67% 18.2 Wood 5.17% 8.07 Concrete/Asphalt 1.95% 3.04 Drywall 0.00% 0 Totals 50.81% 79.25 ** Note: This material includes food / small particulate and inert material. Total Tonnage 156.02 Recycled Tonnage 79.25 Landfill Tonnage 76.77 0 r� LJ 0 0 0 . Total Tonnage 4,033.00 t 3,088.57 3,452.14 3,259.28 24,490.24 City 3,813.49 3,341.31 3,458.31 3,369.18 2,920.85 3,258.46 3.103.26 County 219.51 133.72 160.16 194.57 167.72 193.68 156.02 Recycled Tonnage 2,034.12 1,752.46 1,824.89 1,797.42 1,557.76 1,741.19 1,643.76 12,351.60 City 1.922.56 1,684.51 1.743.50 1.698.57 1.472.52 1.642.75 1,564.51 County 111.56 67.95 81.39 98.85 85.24 98.44 79.25 City 1,890.93 1, 656.80 1,714.81 1,670.61 1,448.33 1,615.71 1,538.75 County 107.95 65.77 78.77 95.72 82.48 95.24 76.77 Recycled % 50.44 50.43 50.43 50.44 50.44 50.44 50.43 50.43 — •A composite recycling percentage for City & County based on new characterization studies completed by CRT. Waste Diversion FY- 08 /09 /jr 02/19/09 0 0 0 City 3,103.26 County 156.02 City 1,564.51 County 79.25 City 1,538.75 County 76.77 'A composite recycling percentage for City & County based on new characterization studies completed by CRT. Waste Diversion 2009 /jr 02/19/09 INVOICE CR77UAN • 9400132337 BILL TO: COSTA MESA SANI DIST AREA 9 628 W 19TH ST COSTA MESA CA 92627 V E U V L FED, COSTA, ICE #: 13233 MAIL PAYMENT TO: CR TRANSFER, INC. P. O. BOX 125 STANTON, CA 90680 -0125 TERMS: NET 10 DAYS 40 TO PAY BY CREDIT 1' =� CARD, PLEASE FILL IN INFORMATION ON BACK OF REMITTANCE INVOICE DATE: 2/01/09 COSTA MESA SANI DIST AREA 9 P.O. BOX 1200 COSTA MESA CA 92627 CUSTOMER #: 09- 9 2 PREVIOUS AMOUNT DUE PAYMENTS CURRENT CHARGES TOTAL DUE 170,156.79 170,156.79 162,052.24 162,052.24 Please detach here and return wlthvourXaYment CHECK # CR TRANSFER, INC. DATE DESCRIPTION LOADS o TOTAL 1/02/09 RESIDENTIAL WASTE 18 156.01,"' 52.220 8,146.84 1/03/09 RESIDENTIAL WASTE 17 140.75 52.220 7,349.97 1/05/09 RESIDENTIAL WASTE 17 175.93 52.220 9,187.06 1/06/09 RESIDENTIAL WASTE 17 148.58 52.220 7,758.85 1/07/09 RESIDENTIAL WASTE 16 137.2 52.220 7,166.67 1 08/09 RESIDENTIAL WASTE 17 135.20e 52.220 7,060.14 09/09 1 12/09 RESIDENTIAL WASTE > &xsa at,�5 RESIDENTIAL WASTE u� ajs 16 0a164�21�52k2r20; X121 40 _, 52. X�220 6 339.51 '8, 575.05 1/13/09 RESIDENTIAL WASTE r v :', 4 x s � =i9°��z n ;14 0 4 5, Q x220 µ Y,' 7, 339.00 1/14/09 RESIDENTIAL WASTE 7,207.40 1/15/09 RESIDENTIAL WASTE 17 144.97 52.220 7,570.33 1/16/09 RESIDENT DAL :. -WA ST�E, 2l. d'hyZJ PaY3 F, 17 z F,13'4—., 8,7 , 5-2 .220 7, 042.91 1/19/09 . .,- .ky LT �{ RESIDENTI L ,WASTE T'8 165 32 S.2 .'220 8,633.01 1/20/09 RE�SDENTALWASTE� ,31 52 22.0. 7,170.33 1/21/09 1 RE'S:IDEN.TIAL.WASTE X19"-1317 i .. 16 w122 :. 7.5 52-220' 6 , 410 . O 1 1/22/09 RESIDENTIAL WASTE �`` ' °x 17 `? i 3�7 53 52.220 7,181.82 1/23/09 RESIDENTIAL WASTEz 15 14`T.04 52.220 7,365.11 1/26/09 RESIDENTIAL WASTE 20 161.53Y 52.220 8,435.10 1/27/09 RESIDENTIAL WASTE 17 133.38 52.220 6,965.10 1/28/09 RESIDENTIAL WAS�ME ,* Y f r s16o- �� g1 8 38 !x 52 220 6,181.80 1/29/09 RESIDENTIAL W' ASTE' � Y 2. ' X 16 d �.y X 129 14 / 542x 220 zk 5 :? . 6 743.69 / 1/30/09 ;� * RESIDENTIAL 'WASTE r >x15gyllj91 *Y>".`'t' "6 h 52;.220 6 222.54 , IF YOU HAVE ANY QUESTIONS REGARDING ANY PART OF THIS INVOICE, PLEASE CALL PI US AMOUNT DUE PAYMENTS CURRENT CHARGES TOTAL DUE 170 156�79 1� 170 35= 162,052 24 1) 5 2 1) CUSTOMER #: 0 9- 9 2 INVOICE # 13233 P.O. BOX 1200 OVERDUE AMOUNTS SUBJECT TO FINANCE CHARGE (714) 826 -9049` INVOICE TOTAL 162052,24 � INVOICE CR /NCORPOIFM 09 700132344 BILL TO: COSTA MESA SANI DIST -SA HGT 628 W 19TH ST COSTA MESA CA 92627 MAIL PAYMENT TO: CR TRANSFER, INC. P. O. BOX 125 STANTON, CA 90680 -0125 TERMS: NET 10 DAYS itPAY BY CREDIT /SA CARD, PLEASE FILL IN INFORMATION ON BACK OF REMITTANCE INVOICE #: INVOICE DATE: 13234 2/01/09 COSTA MESA SANI DIST -SA HGT P.O. BOX 1200 COSTA MESA CA 92627 CUSTOMER #: 09- 11 8 PREVIOUS AMOUNT DUE PAYMENTS CURRENT CHARGES TOTAL DUE 177i0, 10,113.97 8,147.37 8,147.37 e _ m Please detach here and return LthjourPa�ment s e _ e CHECK # CR TRANSFER, INC. DATE -7- IJESCRIPTION ---r—LOADS TONS RATE TOTAL 1/06/09 RESIDENTIAL WASTE 1 9.17 52.220 478.86 1/07/09 RESIDENTIAL WASTE 4 38.98 52.220 2,035.54 1/13/09 RESIDENTIAL WASTE 1 6.11 52.220 319.06 1/14/09 RESIDENTIAL WASTE 3 28.57 52.220 1,491.93 1/20/09 RESIDENTIAL WASTE 1 4.73 52.220 247.00 1/21/09 RESIDENTIAL WASTE 4 35.74 52.220 1,866. 1/28/09 RESIDENTIAL WASTE 4 32.72 52.220, 1,708. 8,147.37 IF YOU HAVE ANY QUESTIONS REGARDING ANY PART OF THIS INVOICE, PLEASE CALL: PREVIOUS AMOUNT DUE PAYMENTS CURRENT CHARGES TOTAL DUE E:! . , 8 147.37 CUSTOMER #:09 - 11 8 INVOICE# 13234 P.O. BOX 1200 OVERDUE AMOUNTS SUBJECT TO FINANCE CHARGE (714) 826 -yU4J INVOICE TOO 8147.37 TO: Costa Mesa Sanitary District Board of Directors FROM: Ron Shef, Ordinance Enforcement Officer DATE: February 15, 2009 SUBJECT: ORDINANCE ENFORCEMENT SUMMARY REPORT This report is for the monthly period of January 2009. The Ordinance Enforcement Officer, due to emergency surgery on January 2, was not available to perform any duties until surgical release on January 19. During the last two weeks of January, normal Ordinance Enforcement Officer monitoring and patrol was continued. Visible, during these two weeks, were Christmas trees still being collected on trash collection day by the CR &R trucks. Addresses called in to District staff were also checked and monitored with courtesy notices left for resident notification. In addition, carryover remaining to be checked at the beginning of the month were completed by the end of the period with results called into staff. • • • COSTA MEsA SANiTANY DisTRxT PROJECT" STATUS REPORT February 2009 Protect 1112100 -101 West Sode Pumping Station Abandonment Directors Ferryman and Ooten along with Manager /District Engineer Rob Hamers, Assistant Manager Tom Fauth and Inspector Paul Guzman met with OCSD General Manager Jim Ruth and executive engineering staff on March 29, 2007 to discuss OCSD's participation in the project. It was agreed that the two agencies would work together to determine an approximate project cost for a regional facility and then meet again to discuss the feasibility. The cost estimate has been prepared and is being considered by both agencies. The CMSD updated its costs of the local sewer lines and confirmed the ability to fund the projects. A letter was sent to OCSD requesting the regional facility become a formal OCSD project and the letter was favorably received. The project appears in OCSD's planning documents. Project 1112100 -129 Bristol Street Sewer The County of Orange plans on widening Irvine Avenue from Bristol Street to University Drive, which will cause relocation of the CMSD Irvine Pumping Station. The District can upgrade the station to a level able to serve the redevelopment of the area. The upgrade alleviates the need for the Bristol Street Pump Station and the project can be reduced to construction of a new gravity sewer only. These findings were submitted to the Orange County Development Agency (OCDA) and as requested the Sanitary District prepared a new three party agreement reflecting these findings. The agreement has been signed by the Sanitary District, the City of Newport Beach, and OCDA. The design phase is nearing completion. Project 1112100 -135 Reconstructing Force Main for Elden Pumping Station Phase li Construction was completed in 1995 and the State Department of General Services (DGS) transmitted the sewer easement. The easement has been recorded and distributed to all parties. Project 1112100 -159 Televising Sewer Lines Areas are televised as needed, particularly for the fats, oils, and grease (FOG) program. Protecting our community's (eafth dy proWi g solid waste andsewer collection senr es, www.crosdcagov Project 1112100-168 Irvine Pumping Station Relocation Construction of the pumping station is 100% complete although the adjacent parking lot asphalt paving, wall, and slope were damaged by the contractor during construction. Once the repair is resolved, the project will be completed. Project 1112100-170 Prepare Emergency Response Plans for Pumping Stations Now that the location of the District Yard has been resolved as well as the makeup of the CMSD field crews, the emergency response plans may be completed. Work is progressing. Project 1112100-171 Irvine Pumping Station Force Main Rehabilitation -Phase I The Board of Directors awarded Phase I construction consisting of 450 linear feet at the June 2008 regular meeting. Construction is now complete. Proiect 1112100 -175 OCSD Cooperative Projects Grant - Televising CMSD Sewer Lines The televising is continuing and is scheduled for completion by June 30, 2009. Project 1112100 -180 WDR Grease Control Program The project is continuing. Project 1112100 -183 System -Wide Sewer Repair The Board of Directors authorized the District Engineer to begin design of the second project under this program; the Bristol Street Sewer n/o Randolph, Project #183 -2. The sewer contains three sags and is a hot spot requiring increased maintenance by the CMSD field crews. Construction cannot begin until late 2009 when the City of Costa Mesa street cut moratorium is lifted. Proiect 1112100-186 Sewer Lateral Assistance Program The project is continuing into its second fiscal year and is very popular with the residents in the District. Proiect 1112100 -187 New Corporate Yard at 174 W. Wilson Street The construction plans are approved and ready for permits. The contractor selection process has been tailored to finding an experienced contractor in LEED construction and was approved by the Board at the December 2008 regular meeting. The process is in progress. 40 GL - Expenses vs Budget ( 02/03/2009 - 9:57 AM ) Page 1 w General Ledger Expenses vs. Budget COSTA 914E S-A S}` XIT'AR`Y lO. ISTRIC an Independent Speciad District User: tgonzalez Printed: 02/03/2009 - 9:57 A Period 7, 2009 Account Number Description Budgeted Amount Period Amount YTD Amount YTD Var Encumbered Amt Available % Available to Solid Waste Fund 10- 100000 Solid Administration E01 Salary & Benefits 10- 100000 -4001 Regular Salaries 86,800.00 6,414.58 46,225.51 40,574.49 0.00 40,574.49 46.74 10- 1000004002. Part-Time Salaries 53,300.00 1,092.38 21,280.74 32,019.26 0.00 32,019.26 60.07 10- 100000 -4003 Board Salaries 7,200.00 464.10 3,027.70 4,172.30 0.00 4,172.30 57.94 10- 100000 -4005 Overtime 4,500.00 101.00 938.62 3,561.38 0.00 3,561.38 79.14 10- 100000 -4040 Compensated Absences 1,100.00 0.00 0.00 1,100.00 0.00 1,100.00 100.00 10- 1000004100 Cafeteria Plan 10,600.00 494.85 6,301.71 4,298.29 0.00 4,298.29 40.55 10- 1000004105 Medicare - Employer 2,500.00 127.03 1,121.56 1,378.44 0.00 1,378.44 55.13 10-100000-4110 FICA - Employer 750.00 28.77 187.69 562.31 0.00 562.31 74.97 10- 1000004115 PERS - Employer 19,700.00 1,016.27 9,146.79 10,553.21 0.00 10,553.21 53.57 10- 100000 -4120 PERS - Employee 10,200.00 525.53 4,717.73 5,482.27 0.00 5,482.27 53.74 10- 1000004125 Deferred Medical - RHS 850.00 64.13 462.47 387.53 0.00 387.53 45.59 10- 100000 -4130 Benefits Admin Costs 250.00 64.71 157.22 92.78 0.00 92.78 37.11 10- 100000 -4135 Unemployment 0.00 0.00 0.00 0.00 0.00 0.00 0.00 10- 100000 -4140 Workers' Compensation 2,000.00 463.95 1,620.35 379.65 0.00 379.65 18.98 Salary & Benefits 199,750.00 10,857.30 95,188.09 104,561.91 0.00 104,561.91 52.34 E03 Professional Services 10- 100000 -4200 Professional Services 2,600.00 174.86 446.75 2,153.25 0.00 2,153.25 82.81 10- 100000 -4205 District Manager 30,000.00 2,113.13 11,760.01 18,239.99 0.00 18,239.99 60.80 10- 1000004210 Legal Services 20,000.00 1,799.15 8,307.54 11,692.46 0.00 11,692.46 58.46 10- 100000 -4220 Fiscal Services 35,840.00 6,322.40 11,928.00 23,912.00 0.00 23,912.00 66.71 10- 100000 -4225 Medical/Employment Services 100.00 0.00 5.10 94.90 0.00 94.90 94.90 10- 100000 -4300 Contract Services 3,500.00 474.87 1,452.41 2,047.59 0.00 2,047.59 58.50 10- 100000 -4320 Container Collection Costs 20,000.00 0.00 0.00 20,000.00 0.00 20,000.00 100.00 Professional Services 112,040.00 10,884.41 33,899.81 78,140.19 0.00 78,140.19 69.74 E05 Recycling & Disposal 10- 100000 -4310 Trash Hauler 2,400,000.00 393,169.49 1,376,084.07 1,023,915.93 0.00 1,023,915.93 42.66 10- 100000 -4315 Recycling/Disposal 2,368,000.00 180,270.76 1,108,677.10 1,259,322.90 0.00 1,259,322.90 53.18 GL - Expenses vs Budget ( 02/03/2009 - 9:57 AM ) Page 1 Account Number Description Budgeted Amount Period Amount YTD Amount YTD Var Encumbered Amt Available % Available Recycling & Disposal 573,440.25 2,484,761.17 2,283,238.83 0.00 2,283,238.83 47.88 4,768,000.00 E10 Other Contract Services 10- 100000 -4305 County Collection Fee 15,500.00 0.00 0.00 15,500.00 0.00 15,500.00 100.00 10- 100000 -4325 Election Costs 28,000.00 0.00 0.00 28,000.00 0.00 28,000.00 100.00 10- 100000 -4330 Building Maintenance 1,350.00 (38.64) 794.90 555.10 0.00 555.10 41.11 10- 100000 -4335 Equipment Maintenance 2,470.00 81.44 2,121.35 348.65 0.00 348.65 14.11 Other Contract Services 47,320.00 42.80 2,916.25 44,403.75 0.00 44,403.75 93.83 Ely Materials & Supplies 10- 100000 -4400 Office Supplies 1,500.00 224.97 833.78 666.22 0.00 666.22 44.41 10- 100000 -4405 MultiMed/Blueprint/Copies /Sub 1,000.00 213.41 634.15 365.85 0.00 365.85 36.58 10- 100000 -4410 Postage 7,900.00 8.52 84.10 7,815.90 0.00 7,815.90 98.93 10- 100000 -4420 Public Info /Ed/Community Prom 16,700.00 2,427.28 7,313.59 9,386.41 0.00 9,386.41 56.20 10- 1000004425 Small Tools /Equipment 500.00 0.00 4.04 495.96 0.00 495.96 99.19 10- 100000 -4430 Materials & Supplies 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Materials & Supplies 27,600.00 2,874.18 8,869.66 18,730.34 0.00 18,730.34 67.86 E20 Professional Development 10- 100000 -4500 Prof Membership /Dues 8,800.00 75.00 8,122.30 677.70 0.00 677.70 7.70 10- 1000004505 Staff Development 1,200.00 154.50 622.65 577.35 0.00 577.35 48.11 10-1000004510 Travel /Meals /Lodging 1,700.00 18.67 971.83 728.17 0.00 728.17 42.83 10- 100000 -4520 Mileage Reimbursement 1,500.00 521.24 783.55 716.45 0.00 716.45 47.76 Professional Development 13,200.00 769.41 10,500.33 2,699.67 0.00 2,699.67 20.45 E25 Liability Insurance 10- 100000 -4550 Liability Insurance 6,500.00 0.00 6,035.69 464.31 0.00 464.31 7.14 Liability Insurance 6,500.00 0.00 6,035.69 464.31 0.00 464.31 7.14 E30 Utilities 10- 1000004600 Telephone 750.00 81.75 387.44 362.56 0.00 362.56 48.34 10- 100000 -4605 Cellular Service 650.00 0.00 220.32 429.68 0.00 429.68 66.10 10- 100000 -4610 Gas - Building 75.00 4.12 13.04 61.96 0.00 61.96 82.61 10-100000-4615 Water - Building 175.00 20.75 87.78 87.22 0.00 87.22 49.84 10- 1000004620 Electric - Building 900.00 47.90 347.34 552.66 0.00 552.66 61.40 Utilities 2,550.00 154.52 1,055.92 1,494.08 0.00 1,494.08 58.59 GL - Expense Budget ( 02/03/2009 - 9:57 AM) Page 2 4. GL - Expenses vs Budget ( 02/03/2009 - 9:57 AM) Page 3 Account Aer Description Budgeted Amount Period A&t YTD Amount YTD Var Encumbered Amt Available Available E40 Fixed Assets 10- 1000001700 Depreciation 0.00 0.00 0.00 0.00 0.00 0.00 0.00 10- 1000004750 Gain /Loss Disposal of Asset 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Fixed Assets 0.00 0.00 0.00 0.00 0.00 0.00 0.00 E45 Debt Service 10- 1000004800 Principal Payment 0.00 0.00 0.00 0.00 0.00 0.00 0.00 10- 1000004850 Interest Payment 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Debt Service 0.00 0.00 0.00 0.00 0.00 0.00 0.00 E50 Other Financing Uses 10- 1000004900 Other Financing Uses 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Other Financing Uses 0.00 0.00 0.00 0.00 0.00 0.00 0.00 E55 Non Operating - Other 10- 1000004950 Non- Operating Expense 0.00 0.00 0.00 0.00 0.00 0.00 0.00 10- 1000004990 Contingency 125,000.00 0.00 0.00 125,000.00 0.00 125,000.00 100.00 Non Operating - Other 125,000.00 0.00 0.00 125,000.00 0.00 125,000.00 100.00 10- 100000 Totals: 5,301,960.00 599,022.87 2,643,226.92 2,658,733.08 0.00 2,658,733.08 50.14 10- 100001 Sharps Program E60 Special Programs 10- 100001 -4300 Sharps Program 20,000.00 816.05 7,589.09 12,410.91 0.00 12,410.91 62.05 10- 1000014430 Sharps Program - Material/Supp 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Special Programs 20,000.00 816.05 7,589.09 12,410.91 0.00 12,410.91 62.05 10- 100001 Totals: 20,000.00 816.05 7,589.09 12,410.91 0.00 12,410.91 62.05 10- 100002 Household Hazardous Waste E60 Special Programs 10- 100002 -4300 Household Hazardous Waste 32,000.00 1,584.00 6,030.19 25,969.81 0.00 25,969.81 81.15 GL - Expenses vs Budget ( 02/03/2009 - 9:57 AM) Page 3 Account Number Description Budgeted Amount Period Amount YTD Amount YTD Var Encumbered Amt Available % Available Special Programs 32,000.00 1,584.00 6,030.19 25,969.81 0.00 25,969.81 81.15 10- 100002 Totals: 32,000.00 1,584.00 6,030.19 25,969.81 0.00 25,969.81 81.15 10- 100003 Telephone Book Recycling E60 Special Programs 10- 100003 -4420 Telephone Bk Recycling Progra 17,000.00 0.00 204.73 16,795.27 0.00 16,795.27 98.79 Special Programs 17,000.00 0.00 204.73 16,795.27 0.00 16,795.27 98.79 10- 100003 Totals: 17,000.00 0.00 204.73 16,795.27 0.00 16,795.27 98.79 10- 100004 Large Item Pick -up E60 Special Programs 10-100004-4310 Large Item Pick -up 5,000.00 0.00 0.00 5,000.00 0.00 5,000.00 100.00 10- 100004 -4420 Large Item Pick -up Promo 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Special Programs 5,000.00 0.00 0.00 5,000.00 0.00 5,000.00 100.00 10- 100004 Totals: 5,000.00 0.00 0.00 5,000.00 0.00 5,000.00 100.00 10- 100005 Used Tire Roundup E60 Special Programs 10- 100005 -4300 Used Tire Roundup 1,200.00 0.00 306.00 894.00 0.00 894.00 74.50 Special Programs 1,200.00 0.00 306.00 894.00 0.00 894.00 74.50 10- 100005 Totals: 1,200.00 0.00 306.00 894.00 0.00 894.00 74.50 10- 100006 Christmas Tree Recycling E60 Special Programs 10- 100006 -4310 Christmas Tree Recycling 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Page 4 GL - Expen' Budget ( 02/03/2009 - 9:57 AM) Account ber Description Budgeted Amount Period Ant YTD Amount YTD Var Encumbered Amt Availah* Available Special Programs 0.00 0.00 0.00 0.00 0.00 0.00 0.00 10- 100006 Totals: 0.00 0.00 0.00 0.00 0.00 0.00 0.00 10- 100007 Greeting Card Recycling E60 Special Programs 10- 100007 -4410 Greeting Card Recycling 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Special Programs 0.00 0.00 0.00 0.00 0.00 0.00 0.00 10- 100007 Totals: 0.00 0.00 0.00 0.00 0.00 0.00 0.00 10- 100008 Educational Tours E60 Special Programs 10- 100008 -4420 Educational Tours 2,500.00 0.00 0.00 2,500.00 0.00 2,500.00 100.00 Special Programs 2,500.00 0.00 0.00 2,500.00 0.00 2,500.00 100.00 10- 100008 Totals: 2,500.00 0.00 0.00 2,500.00 0.00 2,500.00 100.00 10 Totals: 5,379,660.00 601,422.92 2,657,356.93 2,722,303.07 0.00 2,722,303.07 50.60 20 Liquid Waste Fund 20- 200000 Liquid Administration E01 Salary & Benefits 20- 200000 -4001 Regular Salaries 459,000.00 34,023.57 246,245.02 212,754.98 0.00 212,754.98 46.35 20- 200000 -4002 Part-Time Salaries 6,000.00 121.38 4,862.76 1,137.24 0.00 1,137.24 18.95 20- 200000 -4003 Board Salaries 64,500.00 4,176.90 27,249.30 37,250.70 0.00 37,250.70 57.75 20- 200000 -4005 Overtime 29,300.00 909.01 8,447.79 20,852.21 0.00 20,852.21 71.16 20- 200000 -4040 Compensated Absences 6,300.00 0.00 0.00 6,300.00 0.00 6,300.00 100.00 20- 200000 -4100 Cafeteria Plan 56,600.00 5,433.20 35,328.66 21,271.34 0.00 21,271.34 37.58 20- 200000 -4105 Medicare - Employer 9,500.00 614.41 4,484.29 5,015.71 0.00 5,015.71 52.79 20- 200000 -4110 FICA - Employer 6,500.00 258.98 1,689.50 4,810.50 0.00 4,810.50 74.00 20- 200000 -4115 PERS - Employer 62,000.00 5,221.42 38,605.29 23,394.71 0.00 23,394.71 37.73 20- 200000 -4120 PERS - Employee 32,100.00 2,390.12 17,538.36 14,561.64 0.00 14,561.64 45.36 20- 200000 -4125 Deferred Medical - RHS 4,300.00 340.25 2,462.65 1,837.35 0.00 1,837.35 42.72 GL - Expenses vs Budget ( 02/03/2009 - 9:57 AM) Page 5 Account Number Description Budgeted Amount Period Amount YTD Amount YTD Var Encumbered Amt Available % Available 20- 200000 -4130 Benefits Admin Costs 3,000.00 582.33 1,415.41 1,584.59 0.00 1,584.59 52.82 20- 200000 -4135 Unemployment 0.00 0.00 0.00 0.00 0.00 0.00 0.00 20- 200000 -4140 Workers' Compensation 4,000.00 0.00 3,078.67 921.33 0.00 921.33 23.03 Salary & Benefits 743,100.00 54,071.57 391,407.70 351,692.30 0.00 351,692.30 47.32 E03 Professional Services 20- 200000 -4200 Professional Services 33,400.00 1,573.69 12,956.16 20,443.84 0.00 20,443.84 61.20 20- 200000 -4205 District Manager 59,200.00 3,924.37 21,839.99 37,360.01 0.00 37,360.01 63.10 20- 200000 -4210 Legal Services 72,000.00 5,712.35 33,597.46 38,402.54 0.00 38,402.54 53.33 20- 2000004215 Engineering/Architectual Sery 18,000.00 1,400.00 8,400.00 9,600.00 0.00 9,600.00 53.33 20- 2000004216 Plan Ck/Inspection- Inside 100,000.00 18,800.00 101,530.00 (1,530.00) 0.00 (1,530.00) (1.53) 20- 200000 -4217 Plan Ck/Inspection- Outside 25,000.00 782.50 8,395.00 16,605.00 0.00 16,605.00 66.42 20- 200000 -4220 Fiscal Services 66,480.00 11,741.60 22,152.00 44,328.00 0.00 44,328.00 66.67 20- 200000 -4225 Medical /Employment Services 500.00 0.00 369.20 130.80 0.00 130.80 26.16 20- 200000 -4300 Contract Services 6,500.00 982.88 5,423.34 1,076.66 0.00 1,076.66 16.56 20- 200000 -4320 Sewer Contracts 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Professional Services 381,080.00 44,917.39 214,663.15 166,416.85 0.00 166,416.85 43.67 E10 Other Contract Services 20- 200000 -4305 County Collection Fee 13,800.00 0.00 0.00 13,800.00 0.00 13,800.00 100.00 20- 200000 -4325 Election Costs 52,000.00 0.00 0.00 52,000.00 0.00 52,000.00 100.00 20- 200000 -4330 Building Maintenance 12,150.00 (347.82) 7,032.98 5.117.02 0.00 5,117.02 42.11 20- 200000 -4335 Equipment Maintenance 23,530.00 732.98 19,233.28 4,296.72 0.00 4,296.72 18.26 Other Contract Services 101,480.00 385.16 26,266.26 75,213.74 0.00 75,213.74 74.11 E15 Materials & Supplies 20- 200000 -4400 Office Supplies 12,000.00 2,024.79 7,503.68 4,496.32 0.00 4,496.32 37.46 20- 2000004405 MultiMed/Blueprints /Copies /Su 9,000.00 189.71 5,641.99 3,358.01 0.00 3,358.01 37.31 20- 200000 -4410 Postage 14,700.00 76.60 764.96 13,935.04 0.00 13,935.04 94.79 20- 200000 -4420 Public Info /Ed/Community Prom 19,400.00 0.00 4,727.47 14,672.53 0.00 14,672.53 75.63 20- 200000 -4425 Small Tools /Equipment 1,500.00 0.00 269.74 1,230.26 0.00 1,230.26 82.01 20- 200000 -4430 Material & Supplies 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Materials & Supplies 56,600.00 2,291.10 18,907.84 37,692.16 0.00 37,692.16 66.59 E20 Professional Development 20- 200000 -4500 Prof Membership /Dues 33,690.00 75.00 30,775.45 2,914.55 0.00 2,914.55 8.65 20- 200000 -4505 Staff Development 6,800.00 170.80 1,826.21 4,973.79 0.00 4,973.79 73.14 20-200000-4510 Travel/Meals /Lodging 26,800.00 567.92 7,958.55 18,841.45 0.00 18,841.45 70.30 20- 200000 -4520 Mileage Reimbursement 250.00 57.91 108.79 141.21 0.00 141.21 56.48 GL - Expens *Budget ( 02/03/2009 - 9:57 AM) Page 6 Account Ser Description Budgeted Amount Period At YTD Amount YTD Var Encumbered Amt r AvailaboAvailable Professional Development 67,540.00 871.63 40,669.00 0.00 26,871.00 39.78 26,871.00 E25 Liability Insurance 20- 200000 -4550 Liability Insurance 70,000.00 0.00 54,321.25 15,678.75 0.00 15,678.75 22.39 Liability Insurance 70,000.00 0.00 54,321.25 15,678.75 0.00 15,678.75 22.39 E30 Utilities 20- 200000 -4600 Telephone 6,500.00 735.88 3,486.70 3,013.30 0.00 3,013.30 46.35 20- 200000 -4605 Cellular Service 7,000.00 722.83 4,237.18 2,762.82 0.00 2,762.82 39.46 20- 200000 -4610 Gas - Building 500.00 37.08 117.35 382.65 0.00 382.65 76.53 20- 200000 -4615 Water - Building 2,000.00 186.75 790.03 1,209.97 0.00 1,209.97 60.49 20- 200000 -4620 Electric - Building 7,000.00 431.18 3,897.97 3,102.03 0.00 3,102.03 44.31 Utilities 23,000.00 2,113.72 12,529.23 10,470.77 0.00 10,470.77 45.52 E40 Fixed Assets 20- 200000 -4700 Depreciation 0.00 0.00 0.00 0.00 0.00 0.00 0.00 20- 200000 -4750 G/L On Disposal of Fixed Asset 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Fixed Assets 0.00 0.00 0.00 0.00 0.00 0.00 0.00 E50 Other Financing Uses 20- 200000 -4900 Other Financing Uses 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Other Financing Uses 0.00 0.00 0.00 0.00 0.00 0.00 0.00 E55 Non Operating - Other 20- 200000 -4950 Non Operating Expense 282,000.00 0.00 0.00 282,000.00 0.00 282,000.00 100.00 20- 200000 -4990 Contingency 10,000.00 0.00 0.00 10,000.00 0.00 10,000.00 100.00 Non Operating - Other 292,000.00 0.00 0.00 292,000.00 0.00 292,000.00 100.00 20- 200000 Totals: 1,734,800.00 104,650.57 758,764.43 976,035.57 0.00 976,035.57 56.26 20- 200001 Sewer Maint E25 Liability Insurance 20- 200001 -4550 Swr Liability Insurance 10,000.00 0.00 8,980.40 1,019.60 0.00 1,019.60 10.19 GL - Expenses vs Budget ( 02/03/2009 - 9:57 AM ) Page 7 Account Number Description Budgeted Amount Period Amount YTD Amount YTD Var Encumbered Amt Available % Available Liability Insurance 0.00 8,980.40 1,019.60 0.00 1,019.60 10.19 10,000.00 E41 Sewer Maint - Salary/Benefit 20- 200001 -4001 Swr Maint - Regular Salaries 175,200.00 13,423.36 96,983.76 78,216.24 0.00 78,216.24 44.64 20- 200001 -4002 Swr Maint - PT Salaries 0.00 0.00 0.00 0.00 0.00 0.00 0.00 20- 200001 -4005 Swr Maint - Overtime 19,000.00 812.99 7,703.84 11,296.16 0.00 11,296.16 59.45 20- 200001 -4040 Compensated Absences 1,600.00 0.00 0.00 1,600.00 0.00 1,600.00 100.00 20- 200001 -4100 Swr Maint - Cafeteria Plan 28,800.00 2,397.00 16,119.82 12,680.18 0.00 12,680.18 44.02 20- 200001 -4105 Swr Maint - Medicare ER 3,400.00 216.92 1,607.42 1,792.58 0.00 1,792.58 52.72 20-200001-4115 Swr Maint - PERS ER 25,400.00 2,010.22 14,427.98 10,972.02 0.00 10,972.02 43.19 20- 200001 -4120 Swr Maint - PERS EE 13,200.00 939.64 6,909.56 6,290.44 0.00 6,290.44 47.65 20- 200001 -4125 Swr Maint - Def Medical RHS 1,800.00 134.24 969.88 830.12 0.00 830.12 46.11 20- 2000014130 Benefit Administration 500.00 23.48 157.90 342.10 0.00 342.10 68.42 20- 200001 -4135 Swr Maint - Unemployment 0.00 0.00 0.00 0.00 0.00 0.00 0.00 20-200001-4140 Swr Maint - Workers Comp 14,700.00 0.00 11,504.50 3,195.50 0.00 3,195.50 21.73 Sewer Maint - Salary/Benefit 283,600.00 19,957.85 156,384.66 127,21534 0.00 127,215.34 44.85 E42 Sewer Maint Operations 20- 200001 -4300 Sewer Maint - Claims 0.00 0.00 0.00 0.00 0.00 0.00 0.00 20- 200001 -4305 Sewer Maint -Pump Stn Contract 125,000.00 4,152.60 27,295.74 97,704.26 0.00 97,704.26 78.16 20- 200001 -4320 Sewer Maint -Sewer Line Maint 450,000.00 42,720.00 242,154.14 207,845.86 0.00 207,845.86 46.18 20-200001-4335 Sewer Maint-Equipment Maint 62,500.00 492.21 32,116.14 30,383.86 0.00 30,383.86 48.61 20- 200001 -4350 Sewer Maint - Property Lease 0.00 0.00 0.00 0.00 0.00 0.00 0.00 20- 200001 -4405 SewerMaint- MultiMed/Blueprm 0.00 0.00 0.00 0.00 0.00 0.00 0.00 20- 200001 -4425 Sewer Maint -Small Tools /Eq 20,000.00 526.01 1,897.16 18,102.84 0.00 18,102.84 90.51 20- 200001 -4430 Sewer Maint-Material/Supplies 44,000.00 5,755.11 17,870.20 26,129.80 0.00 26,129.80 59.38 20- 200001 -4505 Sewer Maint -Staff Development 4,500.00 0.00 150.00 4,350.00 0.00 4,350.00 96.66 20-200001-4510 Sewer Maint- Travel /Meals 500.00 0.00 0.00 500.00 0.00 500.00 100.00 20-200001-4625 Sewer Maint- Water Pumps , 1,800.00 107.37 547.62 1,252.38 0.00 1,252.38 69.57 20- 200001 -4630 Sewer Maint - Electric Pumps 90,000.00 6,666.40 41,912.02 48,087.98 0.00 48,087.98 53.43 Sewer Maint Operations 798,300.00 60,419.70 363,943.02 434,356.98 0.00 434,356.98 54.41 E65 Capital Improvement Program 20- 200001 -4995 Capital Outlay 40,000.00 0.00 36,136.19 3,863.81 0.00 3,863.81 9.66 Capital Improvement Program 40,000.00 0.00 36,136.19 3,863.81 0.00 3,863.81 9.66 20- 200001 Totals: 1,131,900.00 80,377.55 565,444.27 566,455.73 0.00 566,455.73 50.04 GL - ExpenIs Budget ( 02/03/2009 - 9:57 AM) Page 8 Account Gber Description Budgeted Amount Period Ant' YTD Amount YTD Var Encumbered Amt Availabf Available 20- 200100 Capital Outlay E65 Capital Improvement Program 20- 200100 -4995 Capital Outlay 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Capital Improvement Program 0.00 0.00 0.00 0.00 0.00 0.00 0.00 20- 200100 Totals: 0.00 0.00 0.00 0.00 0.00 0.00 0.00 20- 200429 Bristol Pump Station E65 Capital Improvement Program 20- 200429 -4300 Bristol St Pump - Contract Labor 0.00 856.59 10,356.59 (10,356.59) 0.00 (10,356.59) 0.00 Capital Improvement Program 0.00 856.59 10,356.59 (10,356.59) 0.00 (10,356.59) 0.00 20- 200429 Totals: 0.00 856.59 10,356.59 (10,356.59) 0.00 (10,356.59) 0.00 20- 200449 Sinking Fd/Future Sewer Lines E65 Capital Improvement Program 20- 200449 -4300 Sinking Fund #149 /Swr -Contr Sv 1,895,805.00 0.00 0.00 1,895,805.00 0.00 1,895,805.00 100.00 Capital Improvement Program 1,895,805.00 0.00 0.00 1,895,805.00 0.00 1,895,805.00 100.00 20- 200449 Totals: 1,895,805.00 0.00 0.00 1,895,805.00 0.00 1,895,805.00 100.00 20- 200456 Earthquake/Major Emer Swr Rep E65 Capital Improvement Program 20- 200456 -4300 Earthquake /Emergency -Contr Sv 1,000,000.00 0.00 0.00 1,000,000.00 0.00 1,000,000.00 100.00 Capital Improvement Program 1,000,000.00 0.00 0.00 1,000,000.00 0.00 1,000,000.00 100.00 20- 200456 Totals: 1,000,000.00 0.00 0.00 1,000,000.00 0.00 1,000,000.00 100.00 20- 200459 Televising Swr Lines E65 Capital Improvement Program 20- 2004594300 Televising Swr#159 -Contr Svc 52,224.00 0.00 0.00 52,224.00 0.00 52,224.00 100.00 GL - Expenses vs Budget ( 02/03/2009 - 9:57 AM ) Page 9 Account Number Description Budgeted Amount Period Amount YTD Amount YTD Var Encumbered Amt Available % Available Capital Improvement Program 52,224.00 0.00 0.00 52,224.00 0.00 52,224.00 100.00 20- 200459 Totals: 52,224.00 0.00 0.00 52,224.00 0.00 52,224.00 100.00 20- 200464 Misc. Swr Work/Manhole Adj. E65 Capital Improvement Program 20- 200464 -4300 Misc Swr Wk#164 -Cont Svc 194,806.00 8,504.19 145,822.17 48,983.83 2,790.00 46,193.83 23.71 Capital Improvement Program 194,806.00 8,504.19 145,822.17 48,983.83 1790.00 46,193.83 23.71 20- 200464 Totals: 194,806.00 8,504.19 145,822.17 48,983.83 2,790.00 46,193.83 23.71 20- 200468 Tustin Pump Sm Remodel E65 Capital Improvement Program 20- 200468 -4300 Irvine/Tustin Pump Stn #168 -Con 4,478.00 0.00 0.00 4,478.00 0.00 4,478.00 100.00 Capital Improvement Program 4,478.00 0.00 0.00 4,478.00 0.00 4,478.00 100.00 20- 200468 Totals: 4,478.00 0.00 0.00 4,478.00 0.00 4,478.00 100.00 20- 200470 Emerg Response Plan Pump Stn E65 Capital Improvement Program 20- 200470 -4300 Emerg Pump Plan -Contr Svc 24,200.00 0.00 0.00 24,200.00 0.00 24,200.00 100.00 Capital Improvement Program 24,200.00 0.00 0.00 24,200.00 0.00 24,200.00 100.00 20- 200470 Totals: 24,200.00 0.00 0.00 24,200.00 0.00 24,200.00 100.00 20- 200471 Irvine PS Free Main #171 E65 Capital Improvement Program 20- 200471 -4300 Irvine PS Free Main# 171 -Contr 455,640.00 0.00 167,728.20 287,911.80 0.00 287,911.80 63.18 Capital Improvement Program 455,640.00 0.00 167,728.20 287,911.80 0.00 287,911.80 63.18 GL - Expen6 Budget ( 02/03/2009 - 9:57 AM) Page 10 Account er Description Budgeted Amount Period Ant YTD Amount YTD Var Encumbered Amt Availabf Available GL - Expenses vs Budget ( 02/03/2009 - 9:57 AM ) 0.00 20- 200471 Totals: 455,640.00 20- 200473 SC Plaza Stn Force Main Replac 63.18 E65 Capital Improvement Program 0.00 20- 200473 -4300 SC Plaza Pump,#] 73 -Contr Svc 0.00 0.00 Capital Improvement Program 0.00 0.00 20- 200473 Totals: 0.00 20- 200575 OCSD Grant 0.00 E65 Capital Improvement Program 0.00 20- 200575 -4215 OCSD Grant #175 - Eng Svc 0.00 20- 2005754300 OCSD Grant #175 - Cont Svc 259,708.00 6,782.50 Capital Improvement Program 259,708.00 0.00 20- 200575 Totals: 259,708.00 20- 200601 Westside Abandonment #101 212,675.48 E65 Capital Improvement Program 81.89 20- 200601 -4300 Westside Aband# 10 1 -Cont Svc 499,941.00 0.00 Capital Improvement Program 499,941.00 0.00 20- 200601 Totals: 499,941.00 20- 200676 WDR Phase III #176 100.00 E65 Capital Improvement Program 499,941.00 20- 200676 -4300 WDR Ph III #176 - Contr Svc 17,404.00 0.00 Capital Improvement Program 17,404.00 GL - Expenses vs Budget ( 02/03/2009 - 9:57 AM ) 0.00 167,728.20 287,911.80 0.00 287,911.80 63.18 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 6,782.50 47,032.52 212,675.48 0.00 212,675.48 81.89 6,782.50 47,032.52 212,675.48 0.00 212,675.48 81.89 6,782.50 47,032.52 212,675.48 0.00 212,675.48 81.89 0.00 0.00 ' 499,941.00 0.00 499,941.00 100.00 0.00 0.00 499,941.00 0.00 499,941.00 100.00 0.00 0.00 499,941.00 0.00 499,941.00 100.00 0.00 0.00 17,404.00 0.00 17,404.00 100.00 0.00 0.00 17,404,00 0.00 17,404.00 100.00 Page 11 Account Number Description Budgeted Amount Period Amount YTD Amount YTD Var Encumbered Amt Available % Available 20- 200676 Totals: 0.00 0.00 17,404.00 0.00 17,404.00 100.00 17,404.00 20- 200677 Capital Facility Aq #177 E65 Capital Improvement Program 20- 200677 -4300 Capital Fac Aq #177 -Contr Svc 97,737.00 0.00 1,100.13 96,636.87 0.00 96,636.87 98.87 Capital Improvement Program 97,737.00 0.00 1,100.13 96,636.87 0.00 96,636.87 98.87 20- 200677 Totals: 97,737.00 0.00 1,100.13 96,636.87 0.00 96,636.87 98.87 20- 200678 Replace Sewer Bypass #178 E65 Capital Improvement Program 20- 200678 -4300 Rep Swr Bypass# 1 78-Contr Svc 26,723.00 0.00 0.00 26,723.00 0.00 26,723.00 100.00 Capital Improvement Program 26,723.00 0.00 0.00 26,723.00 0.00 26,723.00 100.00 20- 200678 Totals: 26,723.00 0.00 0.00 26,723.00 0.00 26,723.00 100.00 20- 200679 Building/Grounds Fund #179 E65 Capital Improvement Program 20- 200679 -4300 Bld /Grds Fund #179 -Contr Svc 3,753.00 0.00 0.00 3,753.00 0.00 3,753.00 100.00 Capital Improvement Program 3,753.00 0.00 0.00 3,753.00 0.00 3,753.00 100.00 20- 200679 Totals: 3.753.00 0.00 0.00 3,753.00 0.00 3,753.00 100.00 20- 200780 Fog #180 E65 Capital Improvement Program 20- 200780 -4300 Fog Program #180 - Contract Svc 236,096.00 8,632.41 38,151.49 197,944.51 0.00 197,944.51 83.84 Capital Improvement Program 236,096.00 8,632.41 38,151.49 197,944.51 0.00 197,944.51 83.84 20- 200780 Totals: 236,096.00 8,632.41 38,151.49 197,944.51 0.00 197,944.51 83.84 GL - Expen ib Budget ( 02/03/2009 - 9:57 AM) Page 12 Account Aker Description Budgeted Amount Period A& YTD Amount YTD Var Encumbered Amt Available Available 20- 200781 Newp /19th Swr #181 E65 Capital Improvement Program 20- 200781 -4300 Newp /19th Swr #181 Contr Svc 48,658.00 47.09 47.09 48,610.91 0.00 48,610.91 99.90 Capital Improvement Program 48,658.00 47.09 47.09 48,610.91 0.00 48,610.91 99.90 20- 200781 Totals: 48,658.00 47.09 47.09 48,610.91 0.00 48,610.91 99.90 20- 200882 Analysis of CCTV Results #182 E65 Capital Improvement Program 20- 200882 -4300 Analysis of CCTV Results #182 125,000.00 0.00 0.00 125,000.00 0.00 125,000.00 100.00 Capital Improvement Program 125,000.00 0.00 0.00 125,000.00 0.00 125,000.00 100.00 20- 200882 Totals: 125,000.00 0.00 0.00 125,000.00 0.00 125,000.00 100.00 20- 200883 System Wide Repair Prog #183 E65 Capital Improvement Program 20- 200883 -4300 Systm Wide Repair Program #18 700,000.00 0.00 260,109.75 439,890.25 0.00 439,890.25 62.84 Capital Improvement Program 700,000.00 0.00 260,109.75 439,890.25 0.00 439,890.25 62.84 20- 200883 Totals: 700,000.00 0.00 260,109.75 439,890.25 0.00 439,890.25 62.84 20- 200886 Sewer Lateral Program #186 E65 Capital Improvement Program 20- 200886 -4300 Sewer Lateral Program #186 186,894.00 20,763.26 79,934.53 106,959.47 0.00 106,959.47 57.23 Capital Improvement Program 186,894.00 20,763.26 79,934.53 106,959.47 0.00 106,959.47 57.23 20- 200886 Totals: 186,894.00 20,763.26 79,934.53 106,959.47 0.00 106,959.47 57.23 20 Totals: 8,695,767.00 230,614.16 2,074,491.17 6,621,275.83 2,790.00 6,618,485.83 76.11 Page 13 GL - Expenses vs Budget ( 02/03/2009 - 9:57 AM) Account Number Description 21 Sewer Construction Fund 21- 200000 Liquid Administration E55 Non Operating - Other 21-200000-4995 Residual Fund Transfer 0.00 Non Operating - Other 0.00 21- 200000 Totals: 0.00 21 Totals: 30 Facilities Revolving Fund 30- 200887 District Yard E65 Capital Improvement Program 30- 200887 -4300 District Yard 0.00 Capital Improvement Program 0.00 30- 200887 Totals: 0.00 30 Totals: Report Totals: Budgeted Amount Period Amount YTD Amount YTD Var Encumbered Amt Available % Available 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 96,906.00 12,110.59 71,370.72 25,535.28 0.00 25,535.28 26.35 96.906.00 12,110.59 71,370.72 25,535.28 0.00 25,535.28 26.35 96,906.00 12,110.59 71,370.72 25,535.28 0.00 25,535.28 26.35 96,906.00 12,110.59 71,370.72 25,535.28 0.00 25,535.28 26.35 14 171) 111 nn R44 147 67 4 RM ')19 R7 7 790 00 9 366 324.1 R 66 OR 9 369 1 14 1 R GL - Expens Budget ( 02/03/2009 - 9:57 AM 1 Page 14 Ge n Led r e a Ledger Revenue Analysis User: tgonzalez Printed: 02/03/2009 - 9:55 A Period 7, 2009 Account Number Description 0 0 COSTA 9WES-A SiWITARTUXISTRICT ... = mdepend"ertt .Special District Budgeted Revenue Period Revenue YTD Revenue Uncollected Balance Percent Received 10 Solid Waste Fund 10- 000000 -3000 Charges for Services 5,000.00 0.00 787.36 4,212.64 15.75 10- 000000 -3001 Secured Property Tax 0.00 7,706.63 105,850.10 (105,850.10) 0.00 10- 000000 -3002 Unsecured Property Tax 0.00 2,385.19 7,282.39 (7,282.39) 0.00 10- 000000 -3003 Supplemental Property Tax 0.00 717.94 2,169.11 (2,169.11) 0.00 10- 000000 -3004 Homeowner Taxes 0.00 0.00 0.00 0.00 0.00 10- 000000 -3005 Misc- Delq/Penalty/PY Tx 0.00 2,981.45 7,576.05 (7,576.05) 0.00 10- 000000 -3006 Public Utility 0.00 0.00 0.00 0.00 0.00 10- 000000 -3007 Customer Refunds 0.00 0.00 0.00 0.00 0.00 10- 000000 -3100 Licenses & Permits 0.00 0.00 0.00 0.00 0.00 10- 000000 -3300 Investment Earnings 60,000.00 13,136.69 39,23157 20,767.43 65.39 10-000000-3310 Fair Market Value Adjustment 0.00 0.00 232.94 (232.94) 0.00 10- 000000 -3400 From Other Agencies 0.00 0.00 0.00 0.00 0.00 10- 000000 -3405 Grants 0.00 2,988.53 8,081.07 (8,081.07) 0.00 10- 000000 -3510 Additional Container Charge 150,000.00 0.00 0.00 150,000.00 0.00 10- 000000 -3525 Other Charges for Services 0.00 0.00 0.00 0.00 0.00 10- 000000 -3600 Annual Charge 5,140,100.00 136,495.30 2,855,392.81 2,284,707.19 55.55 10- 000000 -3700 Contributions 25,000.00 45.60 28,374.60 (3,374.60) 113.50 10- 000000 -3725 Other Reimbursements 0.00 180.00 1,940.00 (1,940.00) 0.00 10 Totals: 5,380,100. -00 166,637.33 3,056,919.00 2,323,181.00 56.82 20 Liquid Waste Fund 20- 000000 -3000 Charges For Services 10,000.00 0.00 16,712.06 (6,712.06) 167.12 20- 000000 -3007 Customer Refund 0.00 0.00 0.00 0.00 0.00 20- 000000 -3100 Sewer Permits 5,000.00 220.00 4,235.00 765.00 84.70 20- 000000 -3300 Investment Earnings 147,000.00 22,630.20 68,620.52 78,379.48 46.68 20- 000000 -3310 Fair Market Adjustment 0.00 0.00 396.79 (396.79) 0.00 20- 000000 -3400 From Other Agencies 0.00 0.00 0.00 0.00 0.00 20- 000000 -3500 Permits/Inspection Fees 25,000.00 0.00 3,520.00 21,480.00 14.08 20- 000000 -3505 OCSD Fees -CMSD Share 0.00 46.60 2,923.83 (2,923.83) 0.00 20- 000000 -3515 Sale of Maps & Publications 0.00 0.00 0.00 0.00 0.00 20- 000000 -3525 Other Charges for Services 0.00 0.00 0.00 0.00 0.00 GL - Revenue Analysis ( 02/03/2009 - 9:55 AM ) Page 1 Account Number Description Budgeted Revenue Period Revenue YTD Revenue Uncollected Balance Percent Received 20- 000000 -3600 Annual Charge 4,570,500.00 141,707.71 2,588,513.94 1,981,986.06 56.64 20- 000000 -3700 Contributions 0.00 0.00 0.00 0.00 0.00 20- 000000 -3725 Other Reimbursements 0.00 0.00 154,369.00 (154,369.00) 0.00 20 Totals: 4,757,500.00 164,604.51 2,839,291.14 1,918,208.86 59.68 21 Sewer Construction Fund 21- 000000 -3300 Investment Earnings 0.00 0.00 0.00 0.00 0.00 21- 000000 -3310 Fair Market Value Adj 0.00 0.00 0.00 0.00 0.00 21 Totals: 0.00 0.00 0.00 0.00 0.00 30 Facilities Revolving Fund 30- 000000 -3210 Fixture Fees 0.00 375.00 9,990.02 (9,990.02) 0.00 30- 000000 -3220 Sewer Connection Fees 0.00 0.00 0.00 0.00 0.00 30- 000000 -3300 Investment Earnings 0.00 10,260.26 31,217.27 (31,217.27) 0.00 30- 000000 -3310 Fair Market Value Adjustment 0.00 0.00 155.73 (155.73) 0.00 30- 000000 -3340 Rental Revenue 0.00 0.00 740.00 (740.00) 0.00 30- 000000 -3525 Other Charges for Services 0.00 0.00 0.00 0.00 0.00 30 Totals: 0.00 10,635.26 42,103.02 (42,103.02) 0.00 Report Totals: 10,137,600.00 341,877.10 4,199,286.84 58.58 5,938,313.16 GL - Revenifalysis ( 02/03/2009 - 9:55 AM ) 0 Page 2 General Ledger Balance Sheet COST A 9WESA S WITARTOISTR,ICT • Total Liabilities 38,077.62 Fund - Balance Reserved for Life Insurance 25,000.00 Reserve for Operating 1,352,000.00 Unreserved Undesignated RE 1,916,626.57 Total Fund - Balance 3,293,626.57 Retained Earnings: 399,562.07 Total Fund Balance and Retained Earnings: 3,693,188.64 Total Liabilities, Fund - Balance and Retained Earnings: 3,731,266.26 GL - Balance Sheet ( 02/03/2009 - 9:55 AM ) Page 1 an Independent Speca6 oistrict User: tgonzalez Printed: 02/03/2009 - 9:55 A Period Ending 7 Fiscal Period 7, 2009 Description Amount Solid Waste Fund Assets Cash in Bank 3,631,025.83 Accounts Receivable 1,600.00 Charges /Taxes Receivable 98,640.43 Total Assets 3,731,266.26 Liabilities Accounts Payable 22,516.06 Compensated Absences Payable 5,569.98 Deferred Revenue 9,991.58 • Total Liabilities 38,077.62 Fund - Balance Reserved for Life Insurance 25,000.00 Reserve for Operating 1,352,000.00 Unreserved Undesignated RE 1,916,626.57 Total Fund - Balance 3,293,626.57 Retained Earnings: 399,562.07 Total Fund Balance and Retained Earnings: 3,693,188.64 Total Liabilities, Fund - Balance and Retained Earnings: 3,731,266.26 GL - Balance Sheet ( 02/03/2009 - 9:55 AM ) Page 1 Description Amount Liquid Waste Fund Accounts Payable • Assets 42,557.36 Cash In Bank 5,751,269.23 Petty Cash /Change Funds 700.00 Accounts Receivable 2,080.61 Charges/Taxes Receivable 40,418.12 Due From Other Governments 310,591.00 Land 77,964.00 Property Rights 4,025.00 Building & Structures 1,340,797.29 Subsurface Sewer Lines 24,026,497.53 Office Furniture & Equipment 299,853.45 Machinery & Equipment 618,203.35 Vehicles 182,275.00 Construction In Progress 2,322,856.65 Accumulated Deprec - Vehicles (49,066.28) Accumulated Deprec - Buildings (415,571.51) Accum Deprec - Subsurface Line (12,077,709.86) Accumulated Deprec - Office Eq (59,970.63) Accumulated Deprec - Equipment (298,046.12) Total Assets 22,077,166.83 Liabilities Accounts Payable 896.00 Compensated Absences Payable 42,557.36 Retention's Payable 122,086.72 PERS Medical 5,670.85 Life/AD &D Insurance 330.80 Long -Term Disability 278.8 Dental Insurance 188.29 Employee Insurance 1,404.41 Due to OCSD 1,566.40 Total Liabilities 174,978.87 Fund - Balance Reserved for Capital Outlay 3,939,067.02 Investment in Fixed Assets 15,972,107.87 Reserve for Operating 618,400.00 Unreserved Undesignated RE 607,813.10 Total Fund - Balance 21,137,387.99 • GL - Balance Sheet ( 02/03/2009 - 9:55 AM ) Page 2 Description Amount • Retained Earnings: 764,799.97 Total Fund Balance and Retained Earnings: 21,902,187.96 Total Liabilities, Fund - Balance and Retained Earnings: 22,077,166.83 • • GL - Balance Sheet ( 02/03/2009 - 9:55 AM ) Page 3 Description Amount Sewer Construction Fund Assets Cash and Investments 100,000.00 Total Assets 100,000.00 Liabilities Deposits Payable 100,000.00 Total Liabilities 100,000.00 Retained Earnings: 0.00 Total Fund Balance and Retained Earnings: 0.00 Total Liabilities, Fund - Balance and Retained Earnings: 100,000.00 • GL - Balance Sheet ( 02/03/2009 - 9:55 AM) Page 4 '> Description Facilities Revolving Fund Assets Cash and Investments Land Construction In Progress Total Assets Fund - Balance Reserved for Capital Outlay Investment in Fixed Assets Secured Retained Earnings Total Fund - Balance Retained Earnings: Total Fund Balance and Retained Earnings: Total Liabilities, Fund - Balance and Retained Earnings: Amount 2,059,923.27 901,691.41 167,160.90 3,128,775.58 96,905.69 1,068,852.31 1,992,285.28 3,158,043.28 (29,267.70) 3,128,775.58 3,128,775.58 GL - Balance Sheet ( 02/03/2009 - 9:55 AM ) Page 5 COSTA 9WESA S Memorandum To: Board of Directors ... an Independent Specia(Di rtrict From: Marc Davis, Treasurer /Director of Finance -' Date: February 5, 2009 Subject: Treasurer's Report for the Month of January 2009 Attached is the Treasurer's Report for the month of January 2009. As required by the District's Statement of Investment Policy, the Treasurer's report delineates all investment activity during the month. This report lists the types of securities held in the District's portfolio, the institutions from which the securities were purchased, maturity dates and interest rates as of January 31, 2009. The District's investments are in compliance with the Statement of Investment Policy adopted by the Board at the June 23, 2008 regular meeting, as well as the California Government Code. The market values in this report . were provided by our third party custodian, Bank of New York, except for the Local Agency Investment Fund (LAIF). The market value of LAIF was provided by the State Treasurer's Office. It does not represent the value of the underlying securities within the pool, but rather the par or cost amount, which is the amount the District is entitled to withdraw. This reporting practice is consistent with industry standard practices for similar funds. The weighted average stated rate of return (current yield) for the District's investment portfolio as of January 31, 2009, was 2.001%. The yield to maturity of the portfolio was 1.999 %. The District's weighted average interest rate was 5 basis points (0.045 %) below the daily effective yield of LAIF, which was 2.046% as of January 31, 2009. The weighted average number of days to maturity for the District's total portfolio was 287 days (0.79 years). The average duration of the underlying securities in LAIF as of January 31, 2009, which is the most current information available, was 215 days. lnrotecting our community's health 6y providing solid waste and sewer collection services. crosdca.gov Compliance Reporting The District's investment portfolio is in compliance with its liquidity limitations, which requires that a minimum of 20% of the portfolio must mature within one year. The percentage of the portfolio maturing in less than one year as of January 31, 2009 was 73.65 %. As of January 31, 2009, the District has adequate operating reserves necessary to meet its obligations for the next six months. to 4 COSTA MESA SANITARY DISTRICT Treasurer's Report of Pooled Cash and Investments as of January 31, 2009 Deposits Outstanding Active Accounts Bank Balance In Transits Checks - Bank of America $ 356,818.42 - 289,052.74 Reconciling Items - - - Total Active Accounts 356,818.42 - 289,052.74 Market Adjustment Investments Market Value Increase Decrease Local Agency Investment Fund $ 6,386,887.37 - Money Market/Sweep Account 2,087,565.28 - Federal Agency Securities 3,032,500.00 - 32,500.00 Total Investments 11,506,952.65 - 32,500.00 Total Pooled Cash & Investments $ 11,863,771.07 $ - $ 321,552.74 CMSD Solid Waste Activities CMSD Liquid Waste Activities Total Pooled Cash & Investments • Costa Mesa Sanitary District Pooled Cash and Investments by Fund as of January 31, 2009 Marcus D. Davis Date Treasurer /Director of Finance 3 Book Balance $ 67,765.68 67, 765.68. Cost $ 6,386,887.37 2,087,565.28 3,000,000.00 11,474,452.65 $ 11,542,218.33 $ 3,631,025.83 7,911,192.50 $ 11,542,218.33 COSTA MESA SANITARY DISTRICT Investment Activity Summary as of January 31, 2009 Total investments outstanding as of December 31, 2008 $ 11,993,245.33 Additions: Gain on Sale of Investment: - Investment Purchases: 1,000,000.00 Deductions: Investment Maturity /Sale Proceeds: - Loss on Sale of Investment: Investments Called: (2,000,000.00) Net increase (decrease) in Sweep Account 1,023,425.32 Net increase (decrease) in LAIF (542,218.00) Total investments outstanding as of January 31, 2009 $ 11,474,452.65 • 4 r COSTA MESAITARY DISTRICT Investment and Investment Earnings as of January 31, 2009 "Represents the LAW daily rate at 1/31/09 5 Interest CUSIP Purchase Maturity Coupon Investment Earned at Number Investment Date Date Rate Cost 01/31/09 Comments n/a Local Agency Investment Fund n/a n/a 2.046% $ 6,386,887.37 n/a "* n/a Bank of New York -Sweep Acct n/a n/a 0.010% 2,087,565.28 n/a 3133XRGF1 Federal Home Loan Bank 06/16/08 09/16/10 3.320% 1,000,000.00 4,150.00 3133XRGZ7 Federal Home Loan Bank 06/24/08 06/24/11 3.550% 1,000,000.00 3,648.61 31331 GKJ7 Federal Farm Credit Bank 01/21/09 01/21/14 3.000% 1,000,000.00 833.33 $ 11,474,452.65 $ 8,631.94 "Represents the LAW daily rate at 1/31/09 5 COSTA MESA SANITARY DISTRICT Summary of Policy Limitations as of January 31, 2009 Description U.S. Treasury Bills U.S. Treasury Notes Federal Agency Issues: FICB FLB FHLB FHLMC FNMA FFCB Other Banker's Acceptances Certificates of Deposit Negotiable Certificates of Deposits Commercial Paper Medium Term Corporate Notes LAIF (Local Agency Investment Fund) Money Market/Mutual Funds (Sweep Acct) Total • of portfolio maturing under one year • of portfolio maturing over one year Current % of Market Value 01/31/09 Maximum % 0.00% UNLIMITED 0.00% UNLIMITED 0.00% 0.00% 17.70% 0.00% 0.00% 8.65% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 55.50% 18.14% 100.00% 73.65% 26.35% 100.00% UNLIMITED UNLIMITED UNLIMITED UNLIMITED UNLIMITED UNLIMITED 25%(1) 25% 25%(1) 25%(1) 25%(1) 40,000,000.00 10% per fund (2) no less than 20% (1) Further limited to 10% in any single issuer (2) Also limited to 20% in total. "These securities are not considered for purchases: SBA, GNMA, TVA and SALLIEMAE W • • — Represents the LAIF daily rate at 1/31/09 7 COSTA MESA SANITARY DISTRICT Schedule of Investments by Instrument Type as of January 31, 2009 Purchase Maturity Coupon Investment % of Market % of Description Broker /Dealer Date Date Rate Cost Portfolio Value Portfolio Comments State Treasurer's Pool LAIF n/a Continuous 2.046% '" $ 6,386,887.37 $ 6,386,887.37 POOL 6,386,887.37 55.66% 6,386,887.37 55.50% Money Market Mutual Fund Bank of New York n/a Continuous 0.010% 2,087,565.28 2,087,565.28 SWEEP 2,087,565.28 18.19% 2,087,565.28 18.14% Federal Farm Credit Bank Union Banc 01/21/09 01/21/14 3.000% 1,000,000.00 995,312.50 FFCB 1,000,000.00 8.72% 995,312.50 8.65% Federal Home Loan Notes & Bonds Morgan Stanley 06/24/08 06/24/11 3.550% 1,000,000.00 1,028,750.00 FHLB Federal Home Loan Notes & Bonds Union Banc 06/16/08 09/16/10 3.320% 1,000,000.00 1,008,437.50 FHLB 2,000,000.00 17.43% 2,037,187.50 17.70% Total Investments $ 11,474,452.65 100.00% $ 11,506,952.65 100.00% — Represents the LAIF daily rate at 1/31/09 7 Broker /Dealer Local Agency Investment Fund Bank of New York Union Banc Morgan Stanley Union Banc Total Investment Portfolio Total Portfolio Weighted Avg Interest Rate Weighted Avg Yield to Maturity Weighted Avg Days to Maturity COSTA MESA SANITARY DISTRICT Investment Portfolio as of January 31, 2009 Investment Purchase Maturity Days to Coupon Yield to Investment Type Date Date Maturity Rate Maturibt Cost Pool 1 2.046% ** 2.046% $ 6,386,887.37 Sweep 1 0.010% 0.010% 2,087,565.28 FHLB 06/16/08 09/16/10 593 3.320% 3.320% 1,000,000.00 FHLB 06/24/08 06/24/11 874 3.550% 3.550% 1,000,000.00 FFCB 01/21/09 01/21/14 1,816 3.000% 2.978% 1,000,000.00 "Represents the LAIF daily rate at 1/31/09 2.001 % 1.999% 287 Days 0.79 Years $ 11,474,452.65 i • • COSTA MESA SANITARY DISTRICT For all Maturities with Market Values as of January 31, 2009 Purchase Maturity Intuition Investment Accrued Coupon Investment Date Date Broker /Dealer TWO Par Rate Cost n/a Continuous LAIF POOL $ 6,386,887.37 2.046% *' 6,386,887.37 n/a Continuous Bank of New York SWEEP 2,087,565.28 0.010% 2,087,565.28 01/21/09 01/21/14 Union Banc FFCB 1,000,000.00 3.000% 1,000,000.00 06/16/08 09/16/10 Union Banc FHLB 1,000,000.00 3.320% 1,000,000.00 06/24/08 06/24/11 Morgan Stanley. FHLB 1,000,000.00 3.550% 1,000,000.00. Total Investments $ 11,474,452.65 11,474,452.65 "Represents the LAIF daily rate at 1/31/09 0 • Net Market Accrued Gain /(Loss) Value Interest If Sold 6,386,887.37 - - 2,087,565.28 - - 995,312.50 833.33 (4,687.50) 1,008,437.50 4,150.00 8,437.50 1,028,750.00 3,648.61 28,750.00 11,506,952.65 8,631.94 32,500.00 COSTA MESA SANITARY DISTRICT Call Schedule as of January 31, 2009 Type of Purchase Maturity Coupon Investment Date Date Rate Par Value FHLB 06/24/08 06/24/11 3.550% 1,000,000.00 FHLB 06/16/08 09/16/10 3.320% 1,000,000.00 FFCB 01/21/09 01/21/14 3.000% 1,000,000.00 $ 3,000,000.00 Investment Cost Call Features 1,000,000.00 Callable 6/24/10w/5 days notice. 1,000,000.00 Callable 6/16/09 w/ 5 days notice. 1,000,000.00 Callable 4/21/09 w/7 days notice. 3,000,000.00 9 le *I 0 0 11 COSTA MESA SANITARY DISTRICT - MATURITIES DISTRIBUTION as of January 31, 2009 ------------------- 70% - - - - -- ------------------------------ - - - - -- - -- am-5% -------------------------------------------------------------- - - - - -- Cost 60% ' In Thousands - - -- ----------------------------------------------------- --------------- 1 - 180 Days $ 8,474 50% '" - - -- --------------------------------------------------------------------- 181 - 365 Days - 40% 1 - 2 Years 1,000 - - -- 30% ----------------------------------------------- --------------------- 2 - 3 Years 1,000 - - -- 20% "' ----------------------- - - - - -- -------------------------- 3 - 4 Years - 8.72% 8.72% 8.72% ---------------------------------------------- - - - - -- - - - - -- 4 - 5 Years - 0.00% 0.00% TOTAL $ 10,474 0% 1 -180 .181 -365 1 -2 2 -3 3 -4 4 -5 Days Days Years Years Years Years 11 0 5.00% 4.50% 4.00% 3.50% 3.00% 2.50% 2.00% 1.50% 1.00% 0.50% s Costa Mesa Sanitary District Yield Curve Data as of January 31, 2009 I I NVA MVi � l � i I OF I 0.00% 000 000 000 000 000 000 000 000 000 000 000 000 000 000 000 000 000 000 000 000 12 11 3 month T -Bill 6 month T -Bill 2 year T -Note 3 year T -Note 5 year T -Note -CMSD- monthly -LAIF- monthly OC Pool- monthly • 0 COSTA MESA SANITARY DISTRICT Warrant Resolution No. CMSD 2009 -08 A RESOLUTION OF THE COSTA MESA SANITARY DISTRICT RATIFYING THE PAYMENT OF CERTAIN CLAIMS AND DEMANDS, AND SPECIFYING THE FUNDS OUT OF WHICH THE SAME WERE PAID. THE BOARD OF DIRECTORS OF THE COSTA MESA SANITARY DISTRICT DOES HEREBY ORDER AND RESOLVE AS FOLLOWS: Section 1. That the attached claims and demands totaling $819,771.34 have been audited as required by law and that the same were paid out of respective funds as hereinafter set forth. Section 2. That the Clerk of the District shall certify to the adoption of this Resolution and shall retain a certified copy thereof in her own records. PASSED AND ADOPTED this 26th day of February 2009. ATTEST: Secretary President STATE OF CALIFORNIA ) COUNTY OF ORANGE ) ss COSTA MESA SANITARY DISTRICT ) I, JOAN REVAK, Clerk of the Costa Mesa Sanitary District, hereby certify that the foregoing Warrant Resolution No. CMSD 2009 -08 was duly adopted by the Costa Mesa Sanitary District at a regular meeting held on the 26th day of February 2009. IN WITNESS WHEREOF, I have hereunto set my hand and affixed the Seal of the Costa Mesa Sanitary District on this 26th day of February 2009. Clerk of the Costa Mesa Sanitary District Accounts Payable Checks for Approval User: tgonzalez Printed: 02/02/2009 - 2:12 PM Check Number Check Date Fund Name 0 01/14/2009 Liquid Waste Fund 0 01/14/2009 Liquid Waste Fund 0 01/14/2009 Liquid Waste Fund 0 01/14/2009 Liquid Waste Fund 0 01/14/2009 Liquid Waste Fund 0 01/14/2009 0 01/14/2009 0 01/14/2009 0 01/14/2009 0 01/14/2009 0 01/14/2009 0 01/14/2009 0 01/14/2009 0 01/14/2009 0 01/14/2009 Liquid Waste Fund Liquid Waste Fund Liquid Waste Fund Liquid Waste Fund Liquid Waste Fund Liquid Waste Fund Liquid Waste Fund Liquid Waste Fund Liquid Waste Fund Liquid Waste Fund COST-q 9IESiq S IT.} RT 1OISTRIM - - -as independent Special Oistrict Account Name Vendor Name Amount Federal Withholding Taxes Federal Taxes 3,903.61 Medicare - Employee Federal Taxes 447.58 Medicare - Employee Federal Taxes 342.50 Medicare - Employee Federal Taxes 105.08 Check Total: 4,798.77 State Withholding Taxes State of Cal Emp Dev Dept 1,065.19 PERS Retirement PERS Retirement PERS Retirement PERS Retirement PERS Retirement PERS Retirement PERS Survivor Benefit PERS Retirement PERS Retirement PERS - Employer Cal Pers Employee Ret System Cal Pers Employee Ret System Cal Pers Employee Ret System Cal Pers Employee Ret System Cal Pers Employee Ret System Cal Pers Employee Ret System Cal Pers Employee Ret System Cal Pers Employee Ret System Cal Pers Employee Ret System Cal Pers Employee Ret System 0 01/01/2009 Liquid Waste Fund Life /AD &D Insurance co 0 01/01/2009 Liquid Waste Fund Long -Term Disability co 0 01/01/2009 Solid Waste Fund Benefits Admin Costs co 0 01/01/2009 Liquid Waste Fund Benefits Admin Costs co 0 01/07/2009 Liquid Waste Fund PERS Medical Cal PERS Check Total: Check Total: Check Total: AP - Cheer Approval ( 02/02/2009 - 2:12 PM) e 1 1,065.19 106.08 32.89 205.12 63.60 1,515.21 2,930.40 11.16 469.82 908.62 0.02 6,242.92 330.00 236.60 0.50 4.50 571.60 6,089.50 AP - Checks for Approval ( 02/02/2009 - 2:12 PM ) Page 2 Name 0 Vendor Name • Amount Check Aker Check Date Fund Name Account 0 01/07/2009 Solid Waste Fund Benefits Admin Costs Cal PERS 3.67 0 01/07/2009 Liquid Waste Fund Benefits Admin Costs Cal PERS 33.05 Check Total: 6,126.22 0 01/15/2009 Solid Waste Fund Investment Earnings Bank of America 180.17 Check Total: 180.17 0 01/28/2009 Liquid Waste Fund Federal Withholding Taxes Federal Taxes 4,066.17 0 01/28/2009 Liquid Waste Fund Medicare - Employee Federal Taxes 443.48 0 01/28/2009 Liquid Waste Fund Medicare - Employee Federal Taxes 331.64 0 01/28/2009 Liquid Waste Fund Medicare - Employee Federal Taxes 111.84 Check Total: 4,953.13 0 01/28/2009 Liquid Waste Fund State Withholding Taxes State of Cal Emp Dev Dept 1,167.05 Check Total: 1,167.05 0 01/28/2009 Liquid Waste Fund PERS Retirement Cal Pers Employee Ret System 98.04 0 01/28/2009 Liquid Waste Fund PERS Retirement Cal Pers Employee Ret System 32.89 0 01/28/2009 Liquid Waste Fund PERS Retirement Cal Pers Employee Ret System 189.58 0 01/28/2009 Liquid Waste Fund PERS Retirement Cal Pers Employee Ret System 63.60 0 01/28/2009 Liquid Waste Fund PERS Retirement Cal Pers Employee Ret System 1,400.44 0 01/28/2009 Liquid Waste Fund PERS Retirement Cal Pers Employee Ret System 2,708.43 0 01/28/2009 Liquid Waste Fund PERS Survivor Benefit Cal Pers Employee Ret System 10.23 0 01/28/2009 Liquid Waste Fund PERS Retirement Cal Pers Employee Ret System 469.82 0 01/28/2009 Liquid Waste Fund PERS Retirement Cal Pers Employee Ret System 908.62 0 01/28/2009 Liquid Waste Fund PERS - Employer Cal Pers Employee Ret System 0.02 Check Total: 5,881.67 5938 01/05/2009 Solid Waste Fund Building Maintenance 949 Storage 16.00 5938 01/05/2009 Liquid Waste Fund Building Maintenance 949 Storage 144.00 Check Total: 160.00 5939 01/05/2009 Liquid Waste Fund Employee Insurance AFLAC 865.80 Check Total: 865.80 5940 01/05/2009 Liquid Waste Fund Sewer Lateral Program #186 Alfredo Juan 507.50 AP - Checks for Approval ( 02/02/2009 - 2:12 PM ) Page 2 Check Number Check Date Fund Name Account Name Vendor Name Amount Fiscal Services CBIZ ATA Orange County LLC Fiscal Services CBIZ ATA Orange County LLC Check Total: Check Total: 507.50 5941 01/05/2009 Solid Waste Fund Telephone AT &T 5.62 5941 01/05/2009 Liquid Waste Fund Telephone AT &T 50.61 5941 01/05/2009 Solid Waste Fund Telephone AT &T 30.36 5941 01/05/2009 Liquid Waste Fund Telephone AT &T 273.23 5942 01/05/2009 Solid Waste Fund 5943 01/05/2009 Solid Waste Fund 5943 01/05/2009 Liquid Waste Fund 5944 01/05/2009 Solid Waste Fund 5944 01/05/2009 Liquid Waste Fund 5945 01/05/2009 Liquid Waste Fund 5946 01/05/2009 Liquid Waste Fund 5947 01/05/2009 Solid Waste Fund 5948 01/05/2009 Liquid Waste Fund 5948 01/05/2009 Liquid Waste Fund 5948 01/05/2009 Liquid Waste Fund MultiMed/Blueprint/Copies /Sub The JG Press, Inc. Check Total: Check Total: Benefits Admin Costs Ca1PERS Fiscal Services Division Benefits Admin Costs Ca1PERS Fiscal Services Division Check Total: Fiscal Services CBIZ ATA Orange County LLC Fiscal Services CBIZ ATA Orange County LLC Check Total: Sewer Lateral Program #186 Sewer Maint- Water Pumps Trash Hauler CB Nanda City of Newport Beach Costa Mesa Disposal Sewer Maint -Pump Stn Contract C &R Drains Sewer Maint -Pump Stn Contract C &R Drains Sewer Maint -Pump Stn Contract C &R Drains Check Total: Check Total: Check Total: 359.82 120.00 120.00 40.00 360.00 400.00 1,901.20 3,530.80 5,432.00 256.25 256.25 9.87 9.87 196,575.59 196,575.59 176.00 176.00 1,096.00 Check Total: 1,448.00 5949 01/05/2009 Solid Waste Fund Household Hazardous Waste Curbside, Inc. 847.75 AP - Cheer Approval ( 02/02/2009 - 2:12 PM) e 3 Check Aber Check Date Fund Name Account Name Vendor Name i Amount 5949 01/05/2009 Solid Waste Fund Household Hazardous Waste Curbside, Inc. 350.00 Check Total: 1,197.75 5950 01/05/2009 Liquid Waste Fund Fiscal Services Diehl, Evans & Company LLP 4,550.00 5950 01/05/2009 Solid Waste Fund Fiscal Services Diehl, Evans & Company LLP 2,450.00 Check Total: 7,000.00 5951 01/05/2009 Solid Waste Fund Building Maintenance F.M. Thomas Air Condittioning, 30.50 5951 01/05/2009 Liquid Waste Fund Building Maintenance F.M. Thomas Air Condittioning, 274.52 Check Total: 305.02 5952 01/05/2009 Solid Waste Fund Gas - Building The Gas Company 4.12 5952 01/05/2009 Liquid Waste Fund Gas - Building The Gas Company 37.08 Check Total: 41.20 5953 01/05/2009 Liquid Waste Fund Sewer Maint - Material /Supplies Golden Bell Products, Inc. 1,481.56 Check Total: 1,481.56 5954 01/05/2009 Solid Waste Fund Contract Services Cassandra Chenevert 212.63 5954 01/05/2009 Liquid Waste Fund Contract Services Cassandra Chenevert 394.87 5954 01/05/2009 Solid Waste Fund Contract Services Cassandra Chenevert 262.24 5954 01/05/2009 Liquid Waste Fund Contract Services Cassandra Chenevert 487.01 Check Total: 1,356.75 5955 01/05/2009 Liquid Waste Fund Engineering/Architectual Sery Robin B. Hamers & Assoc., Inc. 1,400.00 5955 01/05/2009 Liquid Waste Fund Plan Ck/Inspection- Inside Robin B. Hamers & Assoc., Iric. 7,820.00 5955 01/05/2009 Liquid Waste Fund Plan Ck/Inspection- Outside Robin B. Hamers & Assoc., Inc. 212.50 5955 01/05/2009 Liquid Waste Fund Plan Ck/Inspection- Inside Robin B. Hamers & Assoc., Inc. 10,980.00 5955 01/05/2009 Liquid Waste Fund Plan Ck/Inspection- Outside Robin B. Hamers & Assoc., Inc. 570.00 5955 01/05/2009 Liquid Waste Fund OCSD Grant #175 - Cont Svc Robin B. Hamers & Assoc., Inc. 6,782.50 5955 01/05/2009 Facilities Revolving Fund District Yard Robin B. Hamers & Assoc., Inc. 4,037.50 5955 01/05/2009 Solid Waste Fund District Manager Robin B. Hamers & Assoc., Inc. 2,113.13 5955 01/05/2009 Liquid Waste Fund District Manager Robin B. Hamers & Assoc., Inc. 3,924.37 Check Total: 37,840.00 5956 01/05/2009 Liquid Waste Fund Sewer Maint- Water Pumps Irvine Ranch Water District 7.50 AP - Checks for Approval ( 02/02/2009 - 2:12 PM) Page 4 Check Number Check Date Fund Name Account Name Vendor Name Amount AP - Chee& Approval ( 02/02/2009 - 2:12 PM) e 5 Check Total: 7.50 5957 01/05/2009 Liquid Waste Fund Sewer Lateral Program #186 Jeff Urbaniec 1,141.50 Check Total: 1,141.50 5958 01/05/2009 Liquid Waste Fund Sewer Maint - Material /Supplies Jimni Systems, Inc 750.00 5958 01/05/2009 Liquid Waste Fund Sewer Maint -Pump Stn Contract Jimni Systems, Inc 502.95 5958 01/05/2009 Liquid Waste Fund Sewer Maint -Pump Stn Contract Jimni Systems, Inc 497.42 Check Total: 1,750,37 5959 01/05/2009 Solid Waste Fund Equipment Maintenance Konica Minolta Bus Sol U.S.A., 5.57 5959 01/05/2009 Liquid Waste Fund Equipment Maintenance Konica Minolta Bus Sol U.S.A., 50.13 5959 01/05/2009 Solid Waste Fund Equipment Maintenance Konica Minolta Bus Sol U.S.A., 28.62 5959 01/05/2009 Liquid Waste Fund Equipment Maintenance Konica Minolta Bus Sol U.S.A., 257.61 Check Total: 341.93 5960 01/05/2009 Liquid Waste Fund Sewer Lateral Program #186 Marc Mason 509.19 Check Total: 509.19 5961 01/05/2009 Liquid Waste Fund Sewer Maint- Water Pumps Mesa Consolidated Water Dist 15.00 5961 01/05/2009 Liquid Waste Fund Sewer Maint- Water Pumps Mesa Consolidated Water Dist 15.00 5961 01/05/2009 Solid Waste Fund Water - Building Mesa Consolidated Water Dist 20.75 5961 01/05/2009 Liquid Waste Fund Water - Building Mesa Consolidated Water Dist 186.75 Check Total: 237.50 5962 01/05/2009 Liquid Waste Fund Sewer Maint -Sewer Line Maint National Plant Services, Inc. 42,720.00 Check Total: 42,720.00 5963 01/05/2009 Liquid Waste Fund Sewer Lateral Program #186 Nick Amoroso 1,800.00 Check Total: 1,800.00 5964 01/05/2009 Solid Waste Fund MultiMed/Blueprint/Copies /Sub The Orange County Register 4.24 5964 01/05/2009 Liquid Waste Fund MultiMed/Blueprints /Copies /Sub The Orange County Register 38.16 AP - Chee& Approval ( 02/02/2009 - 2:12 PM) e 5 Check Aer Check Date Fund Name Account Name Vendor Name Amount Check Total: 42.40 5965 01/05/2009 Solid Waste Fund Office Supplies Office Depot 4.80 5965 01/05/2009 Liquid Waste Fund Office Supplies Office Depot 43.19 5965 01/05/2009 Solid Waste Fund Office Supplies Office Depot 1.03 5965 01/05/2009 Liquid Waste Fund Office Supplies Office Depot 9.29 Check Total: 58.31 5966 01/05/2009 Solid Waste Fund Benefits Admin Costs PCI- Compliance Service Departm 3.59 5966 01/05/2009 Liquid Waste Fund Benefits Admin Costs PCI - Compliance Service Departm 32.31 Check Total: 35.90 5967 01/05/2009 Solid Waste Fund Electric - Building Southern California Edison 47.90 5967 01/05/2009 Liquid Waste Fund Electric - Building Southern California Edison 431.18 Check Total: 479.08 5968 01/05/2009 Solid Waste Fund Travel/Meals/Lodging Arlene Schafer 1.17 5968 01/05/2009 Liquid Waste Fund Travel/Meals/Lodging Arlene Schafer 10.53 Check Total: 11.70 5969 01/05/2009 Liquid Waste Fund Deferred Compensation - 457 VantagePoint Transfer Agents 305.00 Check Total: 305.00 5970 01/05/2009 Liquid Waste Fund Deferred Medical -RHS- Employee VantagePoint Transfer Agents 274.47 5970 01/05/2009 Liquid Waste Fund Deferred Medical -RHS- Employee VantagePoint Transfer Agents 207.35 5970 01/05/2009 Liquid Waste Fund Deferred Medical -RHS- Employee VantagePoint Transfer Agents 67.12 Check Total: 548.94 5971 01/15/2009 Liquid Waste Fund Sewer Lateral Program #186 Barbara Davia 1,507.74 Check Total: 1,507.74 5972 01/15/2009 Solid Waste Fund MultiMed/Blueprint/Copies /Sub The JG Press, Inc. 80.00 Check Total: 80.00 AP - Checks for Approval ( 02/02/2009 - 2:12 PM) Page 6 Check Number Check Date Fund Name Account Name Vendor Name Amount 5973 01/15/2009 Liquid Waste Fund Sewer Maint - Equipment Maint Bank of America 169.28 5973 01/15/2009 Liquid Waste Fund Sewer Maint- Material /Supplies Bank of America 275.00 5973 01/15/2009 Liquid Waste Fund Travel /Meals /Lodging Bank of America 850.00 5973 01/15/2009 Liquid Waste Fund Sewer Maint - Material /Supplies Bank of America 104.33 5973 01/15/2009 Liquid Waste Fund Sewer Maint - Material /Supplies Bank of America 336.85 5973 01/15/2009 Liquid Waste Fund Sewer Maint- Equipment Maint Bank of America 60.73 5973 01/15/2009 Solid Waste Fund Travel /Meals /Lodging Bank of America 19.10 5973 01/15/2009 Liquid Waste Fund Travel /Meals /Lodging Bank of America 171.90 5973 01/15/2009 Liquid Waste Fund Sewer Maint- Equipment Maint Bank of America 100.00 5973 01/15/2009 Liquid Waste Fund Sewer Maint- Equipment Maint Bank of America -21.93 5973 01/15/2009 Solid Waste Fund Staff Development Bank of America 100.00 5973 01/15/2009 Solid Waste Fund Travel /Meals/Lodging Bank of America 50.00 5973 01/15/2009 Liquid Waste Fund Sewer Maint -Small Tools /Eq Bank of America 526.01 5973 01/15/2009 Solid Waste Fund Travel /Meals /Lodging Bank of America 14.85 5973 01/15/2009 Liquid Waste Fund Travel/Meals /Lodging Bank of America 133.66 5973 01/15/2009 Solid Waste Fund Travel/Meals/Lodging Bank of America 20.17 5973 01/15/2009 Liquid Waste Fund Travel/Meals /Lodging Bank of America 181.49 5973 01/15/2009 Liquid Waste Fund Sewer Maint- Equipment Maint Bank of America 84.01 5973 01/15/2009 Liquid Waste Fund Sewer Maint- Equipment Maint Bank of America 56.12 5973 01/15/2009 Solid Waste Fund Travel /Meals /Lodging Bank of America 2.70 5973 01/15/2009 Liquid Waste Fund Travel /Meals /Lodging Bank of America 24.30 5973 01/15/2009 Liquid Waste Fund Sewer Maint - Material /Supplies Bank of America 39.76 5973 01/15/2009 Solid Waste Fund Building Maintenance Bank of America 11.59 5973 01/15/2009 Liquid Waste Fund Building Maintenance Bank of America 104.27 5973 01/15/2009 Solid Waste Fund Travel /Meals /Lodging Bank of America 1.94 5973 01/15/2009 Liquid Waste Fund Travel/Meals /Lodging Bank of America 17.44 Check Total: 3,433.57 5974 01/15/2009 Solid Waste Fund Legal Services Alan R. Burns 589.16 5974 01/15/2009 Liquid Waste Fund Legal Services Alan R. Burns 1,094.14 5974 01/15/2009 Liquid Waste Fund Legal Services Alan R. Burns 2,371.10 5974 01/15/2009 Solid Waste Fund Legal Services Alan R. Burns 1,209.99 5974 01/15/2009 Liquid Waste Fund Legal Services Alan R. Burns 2,247.11 Check Total: 7,511.50 5975 01/15/2009 Solid Waste Fund Prof Membership /Dues Costa Mesa Historical Soc 50.00 5975 01/15/2009 Liquid Waste Fund Prof Membership /Dues Costa Mesa Historical Soc 50.00 Check Total: 100.00 5976 01/15/2009 Liquid Waste Fund Accounts Receivable C &R Drains 198.00 AP - Chec0 Approval ( 02/02/2009 - 2:12 PM ) 0 e 7 Aer Amount Check Check Date Fund Name Account Name Vendor Name Check Total: 198.00 5977 01/15/2009 Solid Waste Fund Recycling/Disposal CR Transfer, Inc. 170,156.79 5977 01/15/2009 Solid Waste Fund Recycling /Disposal CR Transfer, Inc. 10,113.97 Check Total: 180,270.76 5978 01/15/2009 Facilities Revolving Fund District Yard Enovity, Inc. 2,910.00 Check Total: 2,910.00 5979 01/15/2009 Solid Waste Fund Staff Development Denise Gilbert 53.30 Check Total: 53.30 5980 01/15/2009 Liquid Waste Fund Sewer Maint - Material /Supplies Golden Bell Products, Inc. 301.70 5980 01/15/2009 Liquid Waste Fund Sewer Maint - Material /Supplies Golden Bell Products, Inc. 1,481.56 Check Total: 1,783.26 5981 01/15/2009 Solid Waste Fund Postage Hasler 4.26 5981 01/15/2009 Liquid Waste Fund Postage Hasler 38.30 Check Total: 42.56 5982 01/15/2009 Liquid Waste Fund Sewer Maint - Material /Supplies Home Depot Credit Services 67.68 5982 01/15/2009 Liquid Waste Fund Sewer Maint- Material /Supplies Home Depot Credit Services 274.05 Check Total: 341.73 5983 01/15/2009 Liquid Waste Fund Sewer Lateral Program #186 Jeannette Bond 1,800.00 Check Total: 1,800.00 5984 01/15/2009 Liquid Waste Fund Sewer Maint -Pump Stn Contract Jimni Systems, Inc 638.04 5984 01/15/2009 Liquid Waste Fund Sewer Maint -Pump Stn Contract Jimni Systems, Inc 587.40 Check Total: 1,225.44 5985 01/15/2009 Liquid Waste Fund Sewer Maint- Material /Supplies Lab Safety Supply Inc. 92.39 AP - Checks for Approval ( 02/02/2009 - 2:12 PM ) Page 8 Check Number Check Date Fund Name Account Name Vendor Name Amount 01/15/2009 Liquid Waste Fund MultiMed/Blueprints /Copies /Sub Orange County Business Journal Check Total: 92.39 5986 01/15/2009 Liquid Waste Fund Misc Swr Wk#164 -Cont Svc Manhole Adjusting Inc. 7,140.00 5986 01/15/2009 Liquid Waste Fund Misc Swr Wk #164 -Cont Svc Manhole Adjusting Inc. 1,200.00 Check Total: 5991 01/15/2009 Solid Waste Fund Check Total: 8,340.00 5987 01/15/2009 Liquid Waste Fund Sewer Maint- Water Pumps Mesa Consolidated Water Dist 15.00 5988 01/15/2009 Solid Waste Fund Public Info /Ed/Community Promo Norseman Plastics Check Total: Check Total 5989 01/15/2009 Solid Waste Fund MultiMed/Blueprint/Copies /Sub Orange County Business Journal 5989 01/15/2009 Liquid Waste Fund MultiMed/Blueprints /Copies /Sub Orange County Business Journal Check Total: 5990 01/15/2009 Liquid Waste Fund Due to OCSD Orange County Sanitation Distr Check Total: 5991 01/15/2009 Solid Waste Fund Office Supplies Office Depot 5991 01/15/2009 Liquid Waste Fund Office Supplies Office Depot 5991 01/15/2009 Solid Waste Fund Office Supplies Office Depot 5991 01/15/2009 Liquid Waste Fund Office Supplies Office Depot 5991 01/15/2009 Solid Waste Fund Office Supplies Office Depot 5991 01/15/2009 Liquid Waste Fund Office Supplies Office Depot 5992 01/15/2009 Solid Waste Fund 5992 01/15/2009 Liquid Waste Fund 5993 01/15/2009 Solid Waste Fund 5993 01/15/2009 Liquid Waste Fund AP - Chec a Approval ( 02/02/2009 - 2:12 PM ) Check Total: Building Maintenance Pacific Building Care, Inc. Building Maintenance Pacific Building Care, Inc. 15.00 2,427.28 2,427.28 5.80 52.20 58.00 21,289.50 21,289.50 2.16 19.43 2.67 23.98 11.77 105.97 165.98 45.38 408.37 Check Total: 453.75 Telephone Quest 0.47 Telephone Quest 4.25 * e 9 Check N1 Mler Check Date Fund Name Account Name ® Vendor Name Amount Check Total: 4.72 5994 01/15/2009 Liquid Waste Fund Bristol St Pump - Contract Labor Santa Ana Blue Print 25.93 5994 01/15/2009 Liquid Waste Fund Newp /19th Swr #181 Contr Svc Santa Ana Blue Print 47.09 5994 01/15/2009 Liquid Waste Fund Misc Swr Wk #164 -Cont Svc Santa Ana Blue Print 164.19 5994 01/15/2009 Facilities Revolving Fund District Yard Santa Ana Blue Print 42.61 5994 01/15/2009 Liquid Waste Fund Bristol St Pump - Contract Labor Santa Ana Blue Print 830.66 5994 01/15/2009 Facilities Revolving Fund District Yard Santa Ana Blue Print 41.70 Check Total: 1,152.18 5995 01/15/2009 Liquid Waste Fund Sewer Lateral Program #186 Sharon Eaton 1,344.88 Check Total: 1,344.88 5996 01/15/2009 Liquid Waste Fund Sewer Lateral Program #186 Thomas Schworer 756.82 Check Total: 756.82 5997 01/15/2009 Liquid Waste Fund Contract Services Underground Service Alert/SC 101.00 Check Total: 101.00 5998 01/15/2009 Liquid Waste Fund Deferred Compensation - 457 VantagePoint Transfer Agents 305.00 Check Total: 305.00 5999 01/15/2009 Liquid Waste Fund Deferred Medical -RHS- Employee VantagePoint Transfer Agents 271.44 5999 01/15/2009 Liquid Waste Fund Deferred Medical - RHS - Employee VantagePoint Transfer Agents 204.32 5999 01/15/2009 Liquid Waste Fund Deferred Medical -RHS- Employee VantagePoint Transfer Agents 67.12 Check Total: 542.88 6001 01/15/2009 Liquid Waste Fund MultiMed/Blueprints /Copies /Sub WasteAge 69.00 Check Total: 69.00 6007 01/29/2009 Solid Waste Fund Office Supplies Ariel Supply 120.61 6007 01/29/2009 Liquid Waste Fund Office Supplies Ariel Supply 1,085.54 Check Total: 1,206.15 AP - Checks for Approval ( 02/02/2009 - 2:12 PM) Page 10 Check Number Check Date Fund Name Account Name Vendor Name Amount 6008 01/29/2009 Solid Waste Fund Telephone AT &T 11.18 6008 01/29/2009 Liquid Waste Fund Telephone AT &T 100.65 6008 01/29/2009 Solid Waste Fund Telephone AT &T 5.87 6008 01/29/2009 Liquid Waste Fund Telephone AT &T 52.87 6008 01/29/2009 Solid Waste Fund Telephone AT &T 28.25 6008 01/29/2009 Liquid Waste Fund Telephone AT &T 254.27 Check Total: 453.09 6009 01/29/2009 Liquid Waste Fund Sewer Lateral Program #186 Bruce McAllister 1,800.00 Check Total: 1,800.00 6010 01/29/2009 Solid Waste Fund MultiMed/Blueprint/Copies /Sub CalbizCentral 3.37 6010 01/29/2009 Liquid Waste Fund MultiMed/Blueprints /Copies /Sub CalbizCentral 30.35 Check Total: 33.72 6011 01/29/2009 Solid Waste Fund Fiscal Services CBIZ ATA Orange County LLC 1,971.20 6011 01/29/2009 Liquid Waste Fund Fiscal Services CBIZ ATA Orange County LLC 3,660.80 Check Total: 5,632.00 6012 01/29/2009 Solid Waste Fund Trash Hauler Costa Mesa Disposal 196,593.90 Check Total: 196,593.90 6013 01/29/2009 Liquid Waste Fund Dental Insurance CoPower 630.63 Check Total: 630.63 6014 01/29/2009 Liquid Waste Fund Sewer Maint -Pump Stn Contract C &R Drains 478.79 Check Total: 478.79 6015 01/29/2009 Solid Waste Fund Prof Membership /Dues Cal Soc of Muni Finance Office 11.00 6015 01/29/2009 Liquid Waste Fund Prof Membership /Dues Cal Soc of Muni Finance Office 99.00 Check Total: 110.00 6016 01/29/2009 Solid Waste Fund Household Hazardous Waste Curbside, Inc. 131.25 6016 01/29/2009 Solid Waste Fund Household Hazardous Waste Curbside, Inc. 255.00 AP - Checlo Approval ( 02/02/2009 - 2:12 PM) a 11 Check N1@er Check Date Fund Name Account Name Vendor Name Amount Check Total: 386.25 6017 01/29/2009 Liquid Waste Fund Staff Development CWEA -TCP 160.00 Check Total: 160.00 6018 01/29/2009 Liquid Waste Fund Sewer Lateral Program #186 Deborah Patterson 1,171.38 Check Total: 1,171.38 6019 01/29/2009 Liquid Waste Fund Sewer Lateral Program #186 Don Hunt 1,800.00 Check Total: 1,800.00 6020 01/29/2009 Liquid Waste Fund Sewer Lateral Program #186 James Doody 422.50 Check Total: 422.50 6021 01/29/2009 Liquid Waste Fund Fog Program #180 - Contract Svc Environmental Engr & Cont, Inc 8,632.41 Check Total: 8,632.41 6022 01/29/2009 Solid Waste Fund Postage Hasler 4.26 6022 01/29/2009 Liquid Waste Fund Postage Hasler 38.30 Check Total: 42.56 6023 01/29/2009 Solid Waste Fund Benefits Admin Costs Horizon Health EAP 1.40 6023 01/29/2009 Liquid Waste Fund Benefits Admin Costs Horizon Health EAP 12.60 Check Total: 14.00 6024 01/29/2009 Liquid Waste Fund Sewer Maint- Water Pumps Irvine Ranch Water District 7.50 6024 01/29/2009 Liquid Waste Fund Sewer Maint- Water Pumps Irvine Ranch Water District 7.50 Check Total: 15.00 6025 01/29/2009 Solid Waste Fund Prof Membership/Dues Independent Special Dist of OC 25.00 6025 01/29/2009 Liquid Waste Fund Prof Membership/Dues Independent Special Dist of OC 25.00 AP - Checks for Approval ( 02/02/2009 - 2:12 PM) Page 12 Check Number Check Date Fund Name Account Name Vendor Name Check Total: 6026 01/29/2009 Solid Waste Fund Travel/Meals /Lodging Independent Special Dist of OC 6026 01/29/2009 Liquid Waste Fund Travel/Meals /Lodging Independent Special Dist of OC 6026 01/29/2009 Solid Waste Fund Staff Development Independent Special Dist of OC 6026 01/29/2009 Liquid Waste Fund Staff Development Independent Special Dist of OC Check Total 6027 01/29/2009 Liquid Waste Fund Sewer Lateral Program #186 Jay Adler Check Total 6028 01/29/2009 Solid Waste Fund Equipment Maintenance Konica Minolta Bus Sol U.S.A., 6028 01/29/2009 Liquid Waste Fund Equipment Maintenance Konica Minolta Bus Sol U.S.A., 6028 01/29/2009 Solid Waste Fund Equipment Maintenance Konica Minolta Bus Sol U.S.A., 6028 01/29/2009 Liquid Waste Fund Equipment Maintenance Konica Minolta Bus Sol U.S.A., 6029 01/29/2009 Liquid Waste Fund Sewer Maint- Water Pumps Mesa Consolidated Water Dist 6029 01/29/2009 Liquid Waste Fund Sewer Maint- Water Pumps Mesa Consolidated Water Dist 6030 01/29/2009 Solid Waste Fund Office Supplies Neopost 6030 01/29/2009 Liquid Waste Fund Office Supplies Neopost 6031 01/29/2009 Liquid Waste Fund Sewer Maint - Equipment Maint Nextruk 6032 01/29/2009 Solid Waste Fund Equipment Maintenance Northern Office Works 6032 01/29/2009 Liquid Waste Fund Equipment Maintenance Northern Office Works Check Total Check Total: Check Total: Check Total: Amount 50.00 3.60 32.40 1.20 10.80 48.00 1,750.00 1,750.00 2.57 23.15 25.68 231.09 282.49 15.00 712.50 727.50 30.17 271.53 301.70 44.00 44.00 19.00 171.00 Check Total: 190.00 6033 01/29/2009 Solid Waste Fund Office Supplies Office Depot 15.98 6033 01/29/2009 Liquid Waste Fund Office Supplies Office Depot 143.80 6033 01/29/2009 Solid Waste Fund Office Supplies Office Depot 35.78 AP - Chec0 Approval ( 02/02/2009 - 2:12 PM) a 13 Check N *er Check Date Fund Name Account Name Vendor Name Amount 6033 01/29/2009 Liquid Waste Fund Office Supplies Office Depot 322.06 Check Total: 517.62 6034 01/29/2009 Solid Waste Fund Materials & Supplies Pro - Planet Industrial Supply 55.02 6034 01/29/2009 Liquid Waste Fund Material & Supplies Pro- Planet Industrial Supply 495.21 Check Total: 550.23 6035 01/29/2009 Liquid Waste Fund Sewer Lateral Program #186 Richard Kalish 1,173.00 Check Total: 1,173.00 6036 01/29/2009 Facilities Revolving Fund District Yard Robert Thorton Architects, Inc 5,078.78 Check Total: 5,078.78 6037 01/29/2009 Liquid Waste Fund Sewer Maint - Electric Pumps Southern California Edison 1,055.35 6037 01/29/2009 Liquid Waste Fund Sewer Maint - Electric Pumps Southern California Edison 344.50 6037 01/29/2009 Liquid Waste Fund Sewer Maint - Electric Pumps Southern California Edison 199.37 6037 01/29/2009 Liquid Waste Fund Sewer Maint - Electric Pumps Southern California Edison 315.59 6037 01/29/2009 Liquid Waste Fund Sewer Maint - Electric Pumps Southern California Edison 89.54 6037 01/29/2009 Liquid Waste Fund Sewer Maint - Electric Pumps Southern California Edison 35.69 6037 01/29/2009 Liquid Waste Fund Sewer Maint - Electric Pumps Southern California Edison 57.55 6037 01/29/2009 Liquid Waste Fund Sewer Maint - Electric Pumps Southern California Edison 358.94 6037 01/29/2009 Liquid Waste Fund Sewer Maint - Electric Pumps Southern California Edison 453.52 6037 01/29/2009 Liquid Waste Fund Sewer Maint - Electric Pumps Southern California Edison 914.59 6037 01/29/2009 Liquid Waste Fund Sewer Maint - Electric Pumps Southern California Edison 75.31 6037 01/29/2009 Liquid Waste Fund Sewer Maint - Electric Pumps Southern California Edison 78.70 6037 01/29/2009 Liquid Waste Fund Sewer Maint - Electric Pumps Southern California Edison 122.42 6037 01/29/2009 Liquid Waste Fund Sewer Maint - Electric Pumps Southern California Edison 44.80 6037 01/29/2009 Liquid Waste Fund Sewer Maint - Electric Pumps Southern California Edison 406.37 6037 01/29/2009 Liquid Waste Fund Sewer Maint - Electric Pumps Southern California Edison 467.83 6037 01/29/2009 Liquid Waste Fund Sewer Maint - Electric Pumps Southern California Edison 1,233.45 6037 01/29/2009 Liquid Waste Fund Sewer Maint - Electric Pumps Southern California Edison 81.96 6037 01/29/2009 Liquid Waste Fund Sewer Maint - Electric Pumps Southern California Edison 421.33 Check Total: 6,756.81 6038 01/29/2009 Liquid Waste Fund Sewer Lateral Program #186 Searidge Of Costa Mesa HOA 825.00 Check Total: 825.00 AP - Checks for Approval ( 02/02/2009 - 2:12 PM ) Page 14 Check Number Check Date Fund Name Account Name Vendor Name Amount 6039 01/29/2009 Solid Waste Fund Mileage Reimbursement Ronald Shef 521.24 6039 01/29/2009 Liquid Waste Fund Mileage Reimbursement Ronald Shef 57.91 Check Total: 579.15 6040 01/29/2009 Solid Waste Fund Sharps Program Stericycle 203.26 6040 01/29/2009 Solid Waste Fund Sharps Program Stericycle 195.18 6040 01/29/2009 Solid Waste Fund Sharps Program Stericycle 146.03 6040 01/29/2009 Solid Waste Fund Sharps Program Stericycle 146.19 6040 01/29/2009 Solid Waste Fund Sharps Program Stericycle 125.39 Check Total: 816.05 6041 01/29/2009 Solid Waste Fund Professional Services Technology Resource Cntr, Inc. 174.86 6041 01/29/2009 Liquid Waste Fund Professional Services Technology Resource Cntr, Inc. 1,573.69 Check Total: 1,748.55 6042 01/29/2009 Liquid Waste Fund Sewer Lateral Program #186 Thomas Schworer 397.50 Check Total: 397.50 6043 01/29/2009 Liquid Waste Fund Sewer Lateral Program #186 Tim Sandefer 1,800.00 Check Total: 1,800.00 6044 01/29/2009 Solid Waste Fund Building Maintenance Trimco Landscape 11.00 6044 01/29/2009 Liquid Waste Fund Building Maintenance Trimco Landscape 99.00 6044 01/29/2009 Solid Waste Fund Building Maintenance Trimco Landscape 17.10 6044 01/29/2009 Liquid Waste Fund Building Maintenance Trimco Landscape 153.90 Check Total: 281.00 6045 01/29/2009 Liquid Waste Fund Deferred Compensation - 457 VantagePoint Transfer Agents 305.00 Check Total: 305.00 6046 01/29/2009 Liquid Waste Fund Deferred Medical -RHS- Employee VantagePoint Transfer Agents 267.18 6046 01/29/2009 Liquid Waste Fund Deferred Medical -RHS- Employee VantagePoint Transfer Agents 200.06 6046 01/29/2009 Liquid Waste Fund Deferred Medical - RHS - Employee VantagePoint Transfer Agents 67.12 Check Total: 534.36 AP - Chec 0 Approval ( 02/02/2009 - 2:12 PM ) 0 4 15 Check NunOr Check Date Fund Name Account Name 9 Vendor Name S Amount 60011 01/26/2009 Liquid Waste Fund Cellular Service Verizon Wireless 722.83 Check Total: 722.83 Report Total: 819,771.34 AP - Checks for Approval ( 02/02/2009 - 2:12 PM ) Page 16 71 M rl m i m i m m �n A uw u, IN A A v �n 0 ul ul fn w S .D s BOA UNE TV POMM .• _.._ �q ��_ �� 1 ► � ... _ iii � ' �-�- -� `n'- ' -'��'7 .; a % �T,11% U r_n G ' • C ft gR s-', s {� i ( t "5- 101 J�t� #Grdla Ca E. 0 miles at 55.0 cents per mile Pfraff AMC TnfAl rrr�mlc days OUSfKJa=e aR S-221.00 per day �w f ;,a10 pwtV 4. Meen �t LL'--_ LL Co+s%rtnce Fvaef* Torsi = a3G; So w Sigriftam punts tamed of bowft to the trimriet art;i its ltocatsort: _ ratapatrars: e.. CM of ngs atiandsd al pablic fax mme at the next regal lar Bearal MWgng.° ((}WStbns Grds, Seuyion 3.01.030 a w C a G M I r f r a i n u 7 a Fj �. Orpenam Ro'mi tR'L9EYr ent Ftltm for I}lrectmS J � J y 1 �n a u s EJL 1L a i 0 can be used for PfVM aueo as vrcf as ra,a, u.tia am sir rare. ') �� - C:5 0 A ° L.�? = c$..fc trJA(- ' 1zt(v9- sue.Ta s t(fs�o9 1. n0" at 55.0 ar is par mrie = tCvnsH Rafe) Tnfal mesic 3. — & days tae at S 221.00 per day gp,x"hwPC" 4. McMAC "R• L .3zd,ov TWA = $%, 3L.00 Significant points ba nW ai bank to the DIWIct grid its cc LocaWm: rte. ar on mewtings 8ftanded at Public expense at the next regatta► ward Ca rowgng ° (Operations Gads, Section 8A1.DC}5} Al A. 611 m , '�!t � � �. � I �_`�"� _.la's •. /.J� J_f' .�.�.. �Y�Tis , � ' �� I J. it J � IT i, i.i -', �_ L� V•� 'u`� �' AS �1 . iir ■r+ MOWN I a i 0 can be used for PfVM aueo as vrcf as ra,a, u.tia am sir rare. ') �� - C:5 0 A ° L.�? = c$..fc trJA(- ' 1zt(v9- sue.Ta s t(fs�o9 1. n0" at 55.0 ar is par mrie = tCvnsH Rafe) Tnfal mesic 3. — & days tae at S 221.00 per day gp,x"hwPC" 4. McMAC "R• L .3zd,ov TWA = $%, 3L.00 Significant points ba nW ai bank to the DIWIct grid its cc LocaWm: rte. ar on mewtings 8ftanded at Public expense at the next regatta► ward Ca rowgng ° (Operations Gads, Section 8A1.DC}5} Al A. 611 m 3v u - 6 a a V Z I r rt n + U C I I n a + fj t 4 r u i m �r Stgrsatai+tK 3v u - 6 a a V Z I r rt n + U C I I n a + fj t 4 r u i m Costa Mesa Sanitary District • Expense Reimbursement Form for Directors Name Rober J Ooten I. Attach all receipts. DATE OF EVENT PURPOSE OR OCCASION LOCATION TRAVEL* MEAL EXPENSE OTHER b g S LJ K;,) 4 0 A �" I I t 0c, q - 1 V-A s — � •- tczo(�; c PS �6ALI,S tt S �Na T %.an oe useu ror pnvate auto as well as rasa, umo ana air tare. C � S t 1 Z$ [ oc t) 0_,4_ II. Calculation 1. miles at 55 cents per mile (Current Rate) 2. Total meals 3. �P days attendance at $ 221.00 per day (per Board policy) 4. Meeting 5. Other Conference /Event: cksP" Location: Per Ordinance No. 55, "Board members shall provide brief reports on meetings attended at public expense at the next regular Board meeting." (Operations Code, Section 3.01.035) (rev. 2106) Total = $ Significant points learned of benefit to the District and its ratepayers: o--r�- �. wi S �v r •� � � �- � C' o-� �-c- •�h � �,-;�. � � cap -o-�,� ( � Director Signature: A-b q .I IA .� r. -.,.. -L� ti 5 ul��.�Lit n Ck1C VA-k-A. Costa Mesa Sanitary District Expense Reimbursement Form for Directors Name Rober J Ooten i A-a v cn- I. Attach all receipts. DATE OF EVENT PURPOSE OR OCCASION LOCATION TRAVEL* MEAL EXPENSE OTHER (� ) C, t v $t i C� u k- � v (ti l l �. c_nn5 C l 2 *Can be used for private auto as well as taxi, limo and air fare. II. Calculation 1. & miles at 55 cents per mile (Current Rate) 2. Total meals 3. days attendance at $ 221.00 per day (per Board policy) 4. Meeting 5. Other C � <1 Conference /Event: 5, Location: (") Per Ordinance No. 55, "Board members shall provide brief reports on meetings attended at public expense at the next regular Board meeting." (Operations Code, Section 3.01.035) (rev. 2/06) • _ $ t —1 3 0 Total = $ t-7q, d Significant points learned of benefit to the District and its ratepayers: Director Signature: 0 0 Costa Mesa Sanitary District Expense Reimbur*ent Form for Directors Name: 0 r10.G.� 1. Attach all receipts. DATE OF EVENT PURPOSE OR OCCASION LOCATION TRAVEL* MEAL EXPENSE OTHER ly Oq Sysilti. C t M i as o9 ti3 .,Y e M 'Can be used for private auto as well as taxi, limo and air fare. 11. Calculation 1. miles at 55.0 cents per mile (Current Rate) 2. Total meals 3. 3 days attendance at $ 221.00 per day (per Board policy) 4. Meeting 5. Other Conference/Event: Location: Per Ordinance No. 55, "Board members shall provide brief reports on meetings attended at public expense at the next regular Board meeting." (Operations Code, Section 3.01.035) (�63.00 Total= $ 6 6 3.00 Significant points learned of benefit to the District and its ratepayers: (rev. 1/1 /09) Director Signature_ ® Costs Mesa S ry District Expense ReimbursemMW Form for Directors Name: 1 L Attach all receipts. DATE OF EVENT PURPOSE OR OCCASION LOCATION TRAVEL` MEAL EXPENSE OTHER 48 * O Uj Id s • � As 64011 .1. y tr p 144 -c,an oe useo ToT private auto as weu as taxi, nmo ano air sere. Ii. Calculation 1. miles at 58,5 cents per mile (Current Rate) 2. Total meals 3. S days attendance at $ 221.00 per day (qer Board Wjc ) 4. Meeting 5. Other Conference/Event. Location: Per Ordinance No. 55, "Board members shall provide brief reports on meetings attended at public expense at the next regular Board meeting." (Operations Code, Section 3,01.035) (ree. M61 It/, /0 Sob Total= $1. 105 00 Significant points learned of benefit to the District and Its ratepayers: Director Signature_ m' X CT) m m m m m m ry i m r� i z CE ti 0 Costa Mesa A6ry District Expense Reimbursement Form) for Directors m m Name. a � a 1, Attach all receipts. ° m ao N O DATE OF EVENT PURPOSE OR OCCASION LOCATION TRAVEL` MEAL EXPENSE OTHER c i �t�luD S' q– D 4 L -2 Tr —�-�' 2292DI L /A) / A, ,. P ' 'Can be used for private auto as well as taxi, limo and air fare. 11. Calculation U*) 1. miles at 55.0 cents per mile ° (Currw Rata) 2. Total meals N 3. ,_,(,o __days attendance at $ 221.00 per day tkl (per Fkwd parity) Q a. Meeting 71 ° 6. Other E- Y ?' 1 Conference/Event: m LL E n Location: _- Per Ordinance No. 55, "Board members shall provide brief reports jq v on meetings attended at public expense at the next regular Board meeting." (Operations Code, Section 3.01.035) 9 I O D a� i .� Tow ,= $ Significant points learned of benefit to the District and its ratepayers: Director Signature: _- c C r 0 Costa Mesa Sanitary District Expense Reimbursement Form for Directors It —Z m Name: (L'Z J J a 1. Attach all receipts. E 0 DATE OF EVENT Pun Pik oR cccASION LOCATION TRAVEL' MEAL EXPENSE OTHER - 1 C 1 wt "Gan Do used for private auto ss well as taxi, limo and air fare. 11. Calculation LO 1. miles at 55.0 gents per mile ca (Current Rrrttq 2. ,_Total meals 3. days attendance at $221.00 per day (per newel parity) Q 4. Meeting Ln °u 6. Other x Conference/Event: n Location- - -- Per Ordinance Igo. 55, "Board members shall provide brief reports on meetings attended at public expense at the next regular Board meeting." (Operations Code, Section 3.01.035) v 9 I D J qq m W In M m _ $ rn w N N Total = $ Significant points teemed of benefit to the District and its rn ratepayers :' m m m I N CD I l77 W LL Director Signature: �- February 20, 2009 Mr. Rob Harriers Costa Mesa Sanitary District 628 W. 19th Street Costa Mesa, CA 92627 Dear Mr. H/ners: qcX, SOUTHERN CALIFORNIA ALLIANCE OF PUBLICLY OWNED TREATMENT WORKS FEB 1 7 2g g- ie uJM SAN! fARY CiSTRiCT It has been the policy of SCAP to send our preliminary dues notices early in the calendar year so that agencies can include the information in their upcoming fiscal year budgets. Please note that the dues amount has not increased, as the SCAP Board of Directors is cognizant of the economic situation many of our members are facing, and has chosen to suspend the annual COLA increase. The due date for receipt of next fiscal year's dues is July 1, 2009 or whenever your budget is approved. However, many members find it convenient to pay their dues at this time. For POTW members, dues are calculated based upon the average daily flow (ADF) of your wastewater facilities. For Collection System members, dues are calculated on a pre - determined amount. As you know, the regulatory scene puts forth changes, as well as new regulations, on a continuous basis. These apply to all categories: water, air, biosolids and collection systems. We have, through the years, developed a very good relationship with the regulatory agencies that has resulted in a cooperative environment. Our main focus this year has been working with the State Water Resources Control Board in developing •and commenting on the proposed Water Quality Enforcement Policy, Cleanup and Abatement Fund Policy, Supplemental Environmental Fund Policy, Recycled Water Policy, the Compliance Schedule Policy and the Marine Life Protection Act. Likewise, SCAP has actively participated with the Air Resources Board in development of the AB32 Scoping Plan and the Local Goverrunent Operational Protocol. SCAP was also very active in the successful "No Drugs Down the Drain" campaign. SCAP is also an integral part of the Summit Partners, which is a working group of wastewater organizations that include CASA, BACWA, CVCWA and CWEA. This group meets quarterly in Sacramento, in order to foster cooperation on regional and statewide issues facing our wastewater agencies. If you haven't visited our website (www.sca l.org) lately, please do so. We have reconstructed the site into a much more interactive and informative format that we think will be beneficial to all. If you are not receiving the SCAP Monthly Update, you may subscribe on our website. We have included a fact sheet entitled Benefits of Membership in SCAP that we hope will assist you in providing justification to your governing body for your agency's continued membership in SCAP. As always, we appreciate your continued support and involvement. We look forward to continuing to serve your needs and watch out for your interests. Sin -el , John store, Executive Director 0 Encl: Preliminary Dues Notice Benefits of Membership in SCAP P.O. Box 231565 Encinitas, CA 92024 -1565 Fax: 760/479 -4881 Tel: 760/479 -4880 0 Rimed on recycled paper INVOICE 09/10 - 81 February 10, 2009 TO: Costa Mesa Sanitary District Mr. Rob Hamers 628 W. 19 "' Street Costa Mesa, CA 92627 Annual Membership Dues for Fiscal 2009/2010 .............................................. ............................... $538 Annual dues are arrived at by using the following formula adopted by SCAP's Board of Directors on June 28, 2005: • Agencies with an Average Daily Flow (ADF) of up to 2 mgd — $1,686/yr. • Agencies with an ADF of between 2 mgd and 10 mgd — $843 per mgd /yr. • Agencies with an ADF of above 10 mgd and under 100 mgd — $843 per mgd up to 10 mgd plus $169 per mgd from 11 mgd to 99 mgd. • Agencies with an ADF of 100 mgd and above — $50,000 /yr. • Collection Systems Only membership - $538/yr. The dues amount listed on this invoice is based upon this formula. Should there be a change in your ADF from last year, or if there is any discrepancy, please notify the SCAP office so that a corrected invoice may be sent. Please make checks payable to: SCAP P.O. Box 231565 Encinitas, CA 92024 Tax ID #33- 0526756 (A Non - Profit Corporation) • • • • BENEFITS OF MEMBERSHIP IN SCAP (THE SOUTHERN CALIFORNIA ALLIANCE OF PUBLICLY OWNED TREATMENT WORKS) The Southern California Alliance of Publicly Owned Treatment Works (SCAP) understands how difficult it is for our member agencies to function in these tough economic times. It is our hope that SCAP can fulfill an important role by providing services that otherwise would require additional staffing allocations for your agency. SCAP's mission to be a clearinghouse for wastewater related information provides an important resource for those agencies that do not have dedicated staff to stay abreast of ever - changing state and local regulations. Furthermore, SCAP benefits you by providing proactive leadership, technical assistance, and timely updates to SCAP members, regulators, elected officials, and the public for the purpose of achieving environmentally sound federal, state and local regulations that focus on the protection of the environment and the economic viability of the communities served by SCAP members. SCAP's five working committees also provide a much needed forum for staff from the various agencies to collectively discuss their common problems and concerns. Each committee's quarterly meetings are the equivalent of a workshop or seminar, and are intended to introduce issues of interest and concern to all members. The following is a partial list of the issues that SCAP and its working committees have been involved in over the last several years that have had a positive effect, as well as some measure of cost savings for our public agencies. Air OuaGty Committee • AB32 Scoping Policy • ARB Local Government Operational Protocol • WERF /Columbia University Nitrogen Study • Proposed ATCMs for New and Existing Stationary Diesel - Fueled Compression Ignition Engines • Rule 1113 Architectural Coatings • Title V • OEHHA Risk Guidelines and HARP Software • SCAQMD Amended Rule 1110.2 • SCAQMD Rule 1309.1 (Priority Reserve)/Rule 1315 Lawsuit ® SCAQMD Proposed Rule 317 (Clean Air Nonattainmert Fees) Biosolids Committee • Dioxin Letter • CIWMB Compostable Regulation • Solano County Moratorium on Class B • Kern County Moratorium on Class B Lawsuit • State Biosolids Program • Class A Technologies • NAS Report • Arizona Issues • DTSC Hazardous Waste Classification • AB2356 Pesticides in Compost ... Chlopirolid i Collection Systems Committee • • State -wide WDR/SSO Permit • Private Lateral proposed legislation • Kohler Ad Campaign • Flushable Wipes problem • FOG programs • Legislation- AB800, SB2080, BR2452 • IAMPO proposed changes to UPC for grease interceptors • New Technologies • WDR Electronic Reporting Training Workshops w /CWEA • WDR SSMP Training Workshops w /CWEA • VCP calcium deposit problem Energy Management Committee • Presentations on New Technologies • Tours of Public Facilities • Utilities Networking • Energy Management Workshop with USEPA Water Issues Committee • CIWQS Reporting System • Emerging Contaminants of Concern • Statewide Compliance Schedule Policy • State Recycled Water Policy • Statewide General Permit for Landscape Irrigation Uses of Recycled Water • Water Quality Enforcement Policy • Supplemental Environmental Projects Policy • Cleanup and Abatement Policy • Antidegradation Policy • Sediment Quality Objective Policy • Marine Life Protection Act • Advocating wastewater funding from state bonds • Legislation AB 2270 (Report Card Grading System) • Water Softener Legislation AB 2270 (Laird Feurer) • Policy for the Implementation of Toxics Standards for Inland Surface Waters, Enclosed Bays, and Estuaries. • Chloride TMDLs • Nutrient TMDLs • Dry and Wet Weather TMDLs • AB 982 Public • SRF Funding for Sewer Rehab. Projects • Effect of Storm Water on POTWs303 (d) listing Policy • Mandatory minimum Penalty Reform • • Public Outreach Preparation and Distribution of Wastewater Utilities Branding Manual Participation in the No Drugs Down the Drain Campaign Specialty Workshops Cooperation with Summit Partners, Tri-TAC, NWRI, WERF Availability of SCAP Regulatory Consultant Services for assistance with regulatory issues Development of working relationships with state and local legislators, board members, and staff Economic Stimulus Package funding for wastewater infrastructure Support for State and Regional Water Board appointments • go • • • COSTA MESA COMMUNITY NEWS & RECREATION REVIEW MARCH — JUNE 2009 School Recycling Projects Sponsored by the OR Costa Mesa Sanitary District The Costa Mesa Sanitary District (CMSD) currently offers recycling projects in the classroom to public and private schools in the Costa Mesa area. The District believes lessons learned in school last a lifetime. The projects teach students the importance of recycling and protecting the environment. The projects are educational, exciting, hands -on, and tailored to the students' ages and class length. Call us at (949) 645 -8400 Fact. 221 to schedule a classroom recycling presentation. Plastics Recycling Waste -Free Lunch Day General Recycling Vermi- Composting; Making & Maintaining a Worm Farm Tours of CR Transfer Materials Recovery Facility and Frank R. Bowerman Landfill Sewer Science Workshop Costa Mesa Sanitary District 628 W. 19th Street, Costa Mesa, CA 92627 Phone (949) 645 -8400 • Fax (949) 650 -2253 • www.emsdea.gov • STRATEGIC PLANNING — 2009 -2010 Schedule for 1 -hour interviews with each Director Saturday, February 28. 2009 (Mimi's Cafe at Harbor & Newport Blvd.) 8:00 a.m. Director Perry 9:00 a.m. President Schafer Tuesday, March 3, 2009 (CMSD Headquarters) 7:30 a.m. Director Ferryman 8:30 a.m. Director Ooten 0 9:30 a.m. Director Monahan Schedule for 1 -hour interviews with Key Staff Members Monday, March 1, 2009 (CMSD Headquarters) 8:00 a.m. Joan Revak 9:00 a.m. Tom Fauth /Sherry Kallab 10:00 a.m. Rob Hamers 11:00 a.m. Marc Davis 1:00 P.M. Group meeting w /all employees • • COSTA 911ESASA9VzxART�DrsTRrCt" Memorandum To: Board of Directors ... an Independent Specia(Dastrict From: Sherry Kallab, Management Analyst' Date: February 11, 2009 Subject: . Grant Update The District Yard Project has been added to the State Water Resource Control Board's list of "shovel ready" projects to be reviewed for possible grant funds from the Economic Stimulus Bill that passed today. Staff is in the process of filling out the financial assistance application form for the project. Mr. Hamers requested Phil Jones place the Bristol Street Sewer project on the County's list of shovel ready projects. Please see the attached e-mail. Page 1 of Sherry Kallab From: Jones, Phil [Phil.Jones @rdmd.ocgov.com] Sent: Saturday, January 31, 2009 11:22 AM To: Rob Hamers Cc: Joe Sinacori; Thomas Fauth; Joan Revak; Sherry Kallab; Teresa Gonzalez; Marc Davis (CBIZ Orange County) Subject: RE: CMSD #129 Bristol Street Sewer Hi Rob: I will forward this information to our Management for inclusion if possible. Our list was finalized last week, but perhaps we can squeeze it in. - - - -- Original Message---- - From: Rob Hamers [mailto:robh2 @cox.net] Sent: Friday, January 30, 2009 6:30 AM To: Jones, Phil Cc: Joe Sinacori; Tom Fauth; Joan Revak; Sherry Kallab; Teresa Gonzalez; Marc Davis (CBIZ Orange County) Subject: CMSD #129 Bristol Street Sewer Hi Phil, The plans and specifications for the Bristol Street Sewer are in the final stages of plan- approval, after which the project will be placed out to bid. You might consider placing the project on the County's list of "shovel ready" projects in any applications for stimulus money from the federal government. One of the attachments to the three -party agreement is a cost estimate for the work which will assist in preparing an application. If you do include the project in the Cou* application and have any questions or need additional information, please advise. Thank you, Rob Hamers Manager /District Engineer Costa Mesa Sanitary District (949) 631 -1731 office ph. (714) 293 -2727 Rob's cell (949) 548 -6516 fax robh2@cox.net home office email rbhinc@pacbell.net work office email 2/11/2009 Page SEWER LATERAL AND CLEAN OUT FINAOAL ASSISTANCE PROGRAM - CMSD #186 2007 -2008 Fiscal Year Apdated 02/17/09 1 1620 Sandalwood St. lJohn Humphrey 9/27/2007 ICompleted IT, Work Performed:' C, RC, V $ 246.88 2/28/2008 2 398 University Warren Caves 9/721 -1969 10/17/2007 ICompleted IT, C, RC, V, R $ 1,800.00 12/6/2007 3 363 Ravello Lane I Mona Wamel 9/645 -6964 10/22/2007 Completed IT, C, RC, CO, V, R 1 $ 1,800.00 1117/2007 452 Swarthmore Lane Ken Martinez 11/9/2007 In Progress 1535 Orange Ave. Matthew Dabney 11/13/2007 In Progress 2074 Monrovia Ave. Jerry Randall 11/14/2007 In Progress - Returned video 1/15 1588 Redlands Place Charles Gleason 11/15/2007 In Progress 2064 Federal Ave lJohn Uffelman 9/650 -7949 11/15/2007 ICompleted IT, C, CO, V, SR Is 1,577.88 11/20/2008 4 5 6 7 8 9 3206 Oregon Ave. IPaula 724 W. 19th St. 2178 Placentia Ave. IThomas Fowler Young Yu/Bobby Schworer 7/546 -4323 7/906 -9701 7/545 -7983 11/16/2007 11/19/2007 11/26/2007 Completed IT&C In Progress Completed 1 T, C, CO, V $ 219.50 $ 1,800.00 12/6/2007 1/2/2008 10 11 12 2208 Placentia Ave. Thomas Schworer 7/545 -7983 11/26/2007 ICompleted T, C, RC, V $ 649.38 1/17/2008 13 1034 Valencia St. Thomas Schworer 7/545 -7983 11/26/2007 ICompleted T, C, RC, V $ 1,258.82 12/20/2007 14 1040 Valencia St. Thomas Schworer 7/545 -7983 11/26/2007 ICompleted T, C, RC, V $ 886.25 12/20/2007 2019 So. Capella Court Thomas Schworer 1190 Gleneagles Terr. Robert Heckrotie 20111 Riverside Dr. IPatricia Sanders 7/545 -7983 7/557 -6088 12/26/2007 12/5/2007 12/6/2007 Completed T, V $ 216.36 1/31/2008 In Progress Rcv'd video 12/18 ICompleted C, RC - No video $ 77.00 1/17/2008 N 17 18 616 Center Street Andre Ferriera 7/728 -0458 12/6/2007 ICompleted - Returned videos T, C, V $ 325.00 3/27/2008 19 344 E. 16th Street I Eric Beach 9/300 -3342 12/6/2007 ICompleted T, C, RC, V $ 263.75 1/3/2008 20 2576 Fairway Drive 815 Sonora Road 223 & 223 1/2 Santa Isabel IJeff Butcher Jeffrey Frei Philip Cadenhead 9/422 -1108 12/10/2007 ICompleted 12110/2007 In Progress 9/361 -2332 12/11/2007 Completed - 2 laterals T, C, RC, CO, V T, CO, V, R $ 1,239.00 $ 3,600.00 1/17/2008 1/31/2008 21 22 23 2682 Santa Ana Ave. Gary Hill 9/675 -0740 12/11/2007 Completed T, C, RC, V $ 587.50 1/31/2008 24 337 Esther Marlene Heck 9/650 -5050 12/11/2007 Completed T, C, V $ 310.63 2/28/2008 25 243 E. 20th Street Mark Schley 7/366 -6126 12/14/2007 Completed front lateral T, C, RC, CO, V, SR $ 1,800.00 1/31/2008 26 243 E. 20th Street Mark Schley 7/366 -6126 12/14/2007 Completed rear lateral T, C, CO $ 1,175.00 3/12/2008 27 1136 Carson Matt Montoya 7/501 -7258 12/14/2007 Completed T, CO, V, SR $ 975.00 1/17/2008 28 1845 Illinois Street Marc Mason 7/350 -0914 12/18/2007 ICompll eted IT, C, CO, V $ 509.19 1/5/2009 29 684 W. 18th Street Barbara Griffith 9/230 -0873 12/18/2007 ICompleted IV, R, NL $ 1,800.00 1/17/2008 30 2147 Aster Place 2237 Raleigh Ave. Illinois Street Laurene Keane Dehra Iverson Damontoth Carillo 9/646 -6686 7/437 -1147 12/24/2007 12/26/2007 12/31/2007 ICompleted In Progress Completed IT, CO, R T, V $ 1,800.00 $ 151.77 1/17/2008 1/31/2008 31 32,1849 33 2848 Boa Vista Drive Aram Solomonian 7/546 -5013 12/31/2007 Completed T, C, R $ 1,800.00 1/17/2008 34 403 Walnut Place Kevin Pfeif 9/650 -5897 1/7/2008 Completed T, CO, V, NL $ 1,800.00 1/17/2008 35 324 Esther St. Edward Newland 9/642 -7083 117/2008 Completed T, C, V $ 587.50 2/14/2008 36 1858 Boa Vista Circle John Pfaff man 9/548 -9164 1/8/2008 Completed T, C, CO V $ 550.00 1/31/2008 37 843 Con ress St. Diane Taylor 9/548 -7879 1/9/2008 Completed T, C, V $ 1,099.08 1/17/2008 38 1019 Linden Place Charles Weir 9/394 -2715 1/9/2008 Completed T, CO, V, SR $ 1,188.25 3/12/2008 39 526 Traverse Drive Raymond Grissom 7/751 -1046 1/10/2008 Completed T, C, RC, V $ 705.00 2/14/2008 40 1010 Grove Place Jeff Dawkins 7/345 -8471 1/10/2008 Completed T, C, RC, CO, V $ 1,796.81 3/27/2008 41 3020 Capri Lane George Matacek 7/546 -5395 1/10/2008 Completed T, C, CO, R $ 1,800.00 1/31/2008 42 839 Congress St. Diana Taylor 9/548 -7879 1/11/2008 Completed T, V $ 175.00 1/17/2008 43 923 W. Wilson Street 379 La Canada Way 1681 Gisler Ave. Diana Taylor Julia Brown Nikolaos Charidas 9/548 -7879 9/395 -3940 7/241 -8829 1/11/2008 1/15/2008 1/16/2008 Completed In Progress Completed T, C, CO, V T, V $ 1,150.00 $ 390.63 1/31/2008 2/14/2008 44 45 46,237 Costa Mesa St. Al Nowocinski 7/968 -2769 1/17/2008 Completed T, V $ 175.00 1/31/2008 47 237 Costa Mesa St. Al Nowocinski 7/968 -2769 1/17/2008 Com leted 2nd Reimbursement T, V, NL $ 1,625.00 3/27/2008 48 2857 Europa Drive Dr. Anthony Smart 7/754 -1870 1/22/2008 Completed T R $ 1,800.00 2/14/2008 49 3050 Madison Ave. Mina Cummins 7/850 -1009 1/22/2008 Completed T, C, RC, CO, V $ 1,800.00 4/24/2008 50 2575 Greenbriar Lane Wendy Ellis 7/546 -7069 1/24/2008 Completed IT, C, RC, CO, V, SR $ 1,137.50 2/28/2008 51 2227 E. 16th Street Ellie Wray 9/646 -2388 1/24/2008 Com p leted IT, CO, V, R $ 1,800.00 2/14/2008 52 2958 Milbro Street Brian Valles 7/865 -9761 1/24/2008 In Progress v VHS back 2/25 IT, C, COV, SR $ 1,800.00 6/19/2008 53,2298 La Linda Ct. jAmy Peters 9/400 -3363 1/24/2008 iCompleted IT, CO V SR $ 1,197.50 12 /28/2008 Page 2 SEWER LATERAL AND CLEAN OUT FINANCIAL ASSISTANCE PROGRAM - CMSD #186 Last Updated 2007 -2008 Fiscal Year 02/17/09 54 55 56 57 2407 Margaret - N.B. Steve Hufford 9/548 -5380 1/30/2008 In Progress 234 Santa Isabel Kris Mungo 19/673 -9054 1/31/2008 iCompleted IT, CO, V, R 1 $ 1,800.00 2/28/2008 2804 Boa Vista Michael Odell 7/751 -2001 2/4/2008 In Progress 731 Shalimar Drive Susan Hubbard 9/275 -5152 2/4/2008 Gave video back - 2/13 T, C, R, CO, V $ 912.50 2/14/2008 58 837 Saint Clair Milton Sellers 7/544 -7365 2/5/2008 Completed T, V $ 1,800.00 3/12/2008 59 3285 Minnesota Ave. Clint Knox 7/556 -8112 2/6/2008 Completed T, CO, V, SR $ 1,800.00 2/14/2008 60 289 Rose Lane Lynn Newton 9/673 -6204 2/6/2008 Completed T, R $ 1,800.00 2/28/2008 6112001 Kornat Drive _ Eileen Monta na 7/540 -3601 2/6/2008 Completed T, C, CO, SR $ 974.08 2/28/2008 62 2193 & 2195 Orange 2833 Francis Lane 358 Ralcam Place Dana Laine Chris Boxer Maria Herrera 7/557 -9632 909/2088914 9/5480923 2/8/2008 2/11/2008 2/11/2008 Completed In Progress Completed T, C, CO, V T C, RC, V $ 702.50 $ 611.34 2/28/2008 2/28/2008 63 64 65 2172 Pacific Avenue William Gilbert 9/6457090 2/11/2008 Completed T, C, RC, V $ 776.25 3/12/2008 66 329 Cabrillo St. #D Edmond Lishka 9/548 -2765 2/11/2008 Completed T, C, V $ 190.00 2/28/2008 67 1641 Labrador Drive Sandra Rios 7/345 -2101 2/11/2008 Completed T, C, RC, CO, V $ 1,464.98 3/12/2008 68 879 Governor Doris Lynott 9/646 -5483 2/13/2008 Completed T, V, R $ 1,800.00 3/12/2008 69 328 Alva Lane Dave Griscom 9/646 -8791 2/14/2008 Completed T, C, CO, V, R $ 1,800.00 3/12/2008 70 1023 Linden Place Doris Muhonen 91548 -8804 2/14/2008 Completed T, CO, V, SR $ 1,063.50 3/12/2008 71 964 Lansing Lane Michael Moroso 7/540 -0826 2/19/2008 Completed T, CO, $ 950.00 2/28/2008 72 1796 Pitcairn Douglas Storlee 9515322922 2/19/2008 Completed T, C, CO, V, SR $ 975.00 2/28/2008 73 2199 & 2197 Orange Ave. Dana Laine 7/557 -9632 2/19/2008 Completed T, C $ 95.00 3/12/2008 74 2303 Redlands Drive Shizue Hirahara 9/548 -9479 2/20/2008 Completed T, C, RC, CO, V, R, SR $ 1,800.00 3/12/2008 75 390 La Perle Lane 379 23rd, N.B. 357 O le Street #B Ryan Price Chris McLaughlin Lori Connolly 9/836 -3313 9/355 -2817 9/646 -3577 2/21/2008 2/21/2008 2/21/2008 Completed In Progress ICom feted T, V T, CO, V, SR $ 175.00 $ 900.00 3/12/2008 2/28/2008 76 77 78 599 Sturgeon Drive Carl Westerlund 7/966 -6650 2/22/2008 'Completed T, C, CO, V, R $ 1,800.00 3/12/2008 79 212 Loyola Road Edward Brownson 7/549 -2554 1421 Shamrock Lane Sarah Moreli 7/957 -1577 361 O le David Prickett 9/644 -2071 2/26/2008 3/5/2008 3/6/2008 Completed T, C, RC, CO, V $ 1,449.26 In Progress - Gv VHS back 3111 ICompleted T, C, RC, CO, V $ 924.08 4/24/2008 3/12/2008 80 81 82 225 16th Place Wade Tift 9/514 -0556 3/6/2008 Completed T, C, RC, V $ 462.50 3/12/2008 83 3154 Barbados Place Kevin Collins 7/287 -8580 3/7/2008 Completed T, C, CO, V, R $ 1,800.00 3/27/2008 84 371 La Perle Lane Emily Tygart 9/646 -8758 3/11/2008 Completed T, V, SR $ 1,800.00 3/27/2008 85 1731 Orchard Drive 2620 Westminster Place 221 Knox Street Davis Stiev Scot Lindsay IJames Westlin 9/278 -1174 3/12/2008 Completed 9/646 -7625 3/17/2008 In Progress - Est. Reimb. $1800 7/396 -2822 3/18/2008 Completed T, V, R T, CO, V, SR $ 1,800.00 $ 1,800.00 3/27/2008 3/27/2008 86 87 88 353 Ramona Way Gerald Ta ami 9/548 -2813 3/18/2008 Completed T, C, RC, CO, V, SR $ 1,800.00 3/27/2008 89 1009 Grove Place Loreen Stro e 7/960.7447 3/19/2008 Completed T, V $ 200.00 3/27/2008 90 2568 Westminster Ave. Dan DeBassio 7/448 -3825 3/21/2008 Completed T, RC, V, R $ 1,800.00 4/24/2008 91 1872 Monrovia, B5 -8 Fred Bockmiller 9/697 -9712 3/21/2008 Completed Reimbursement #1 T, CO, V, R $ 1,800.00 4/10/2008 92 1872 Monrovia, A5 -8, 61 -4 Fred Bockmiller 9/697 -9712 3/21/2008 Completed T, V, R $ 1,800.00 6/30/2008 93 390 E. 18th Street Scott Harris 9/939 -0733 3/25/2008 Completed T, CO (2), V, SR $ 1,800.00 4/10/2008 9412736 De Soto Ave. Jennifer Pomeroy 9/910 -7325 3/26/2008 Completed T, C, RC, CO, V $ 1,437.50 4/24/2008 95 255 Albert Place John Hart 9/645 -9127 3/26/2008 Completed T, V, SR $ 1,800.00 5/8/2008 96 2212 Donnie Road Joan Ricketts 9/645 -3984 3/27/2008 Completed - Gv video back 3/31 T, C, RC, V $ 867.00 4/24/2008 97 200 Lillian Place Phil Taormina 9/612 -7053 4/1/2008 In Progress - Gv video back 4/16 T, C, RC, V $ 835.00 6/19/2008 98 215 Rose Lane Kenneth Matheis 9/548 -2629 4/4/2008 ICompleted T, C, RC, CO, V $ 997.50 4/24/2008 99 100 101 2216 Donnie Road Robert Johnston 9/631 -3604 4/10/2008 ICompleted T, C, RC, V $ 861.50 4/24/2008 2172 -74 Biscayne Springs Scott Beam 9/916 -7611 4/10/2008 In Progress 470 Flower Street Jerry Tucker 9/645 -2422 4/14/2008 In Progress - ROB HAS FILE 209 Pauline Place jAndrew Ter stra 9/735 -7551 4/14/2008 ICompleted IT, V, NIL I $ 1,800.00 7/3/2008 125 Flower Street I Bunny Bowers 9/903 -0597 4/22/2008 ICompleted IT, C, RC, CO, V 1 $ 1,800.00 5/8/2008 2219 Avalon Street Ludwig Sorge 9/903 -5211 4/28/2008 ICompleted IT, C, RC, CO, V 1 $ 1,125.00 5/8/2008 695 Center Street GET Development 7/466 -0216 5/1/2008 In Progress 953 Union Avenue Robert Leyva 7/323 -5820 5/2/2008 ICompleted ICO, SR, Pictures $ 750.00 6/5/2008 Gibraltar Roy Steadman 7/437 -7140 5/2/2008 Com leted IT, V 1 $ 132.50 5/8/2008 102 103 104 105 106 1013119 0 - Page 0 SEWER LATERAL AND CLEAN OUT FINAIAL ASSISTANCE PROGRAM - CMSD #186 2007 -2008 Fiscal Year Apdated 02/17/09 108 3136 Sumatra Place Sandy Whiteside 7/915 -1684 5/8/2008 Completed T, C, RC, CO, V, NL $ 1,800.00 See Teresa 109 2175 Pacific Ave - HOA Searid a of CM 9/716- 3998 5/1212008 Completed T, C, V $ 825.00 1/29/2009 110 303 22nd Street William Tosh 9/646 -2820 5/12/2008 Completed T, C, RC, CO, V, SR $ 1,628.49 5/22/2008 111 281 Rochester Street Jeff Deisner 9/515 -9602 5/15/2008 Completed T, V $ 137.50 6/5/2008 112 1043 W. Wilson - Unit B Michael Stout 7/960 -4513 5/19/2008 Completed T, C, V, SR $ 1,800.00 6/5/2008 113 259 Brentwood Jay Allen 9/228 -3960 5/21/2008 Completed T, C, RC, CO, V, SR $ 1,200.00 6/19/2008 114 2557 Columbia Dr. Philip Mock 7/444 -4689 5/28/2008 Completed T, C V $ 344,30 7/3/2008 11512285/2289 Santa Ana Ave. David Bartholomew 9/510 -4462 5/29/2008 Completed T, CO, V, NIL $ 1,800.00 10/9/2008 116 1952 Pomona Ave David Bartholomew 9/510 -4462 5/29/2008 Completed T, C, RC, V $ 427.50 7/3/2008 117 3090 Trinity Drive Brigitte Hartman 7/557 -7452 6/4/2008 Completed T C, CO, V, NL $ 1,800.00 7/3/2008 119 379 E. 23rd. Street Christine McLaughlin 9/230 -4555 6/11/2008 Completed T, C, RC, V $ 687.50 7/3/2008 120 3108 Sumatra Place Ashley Burke 9/643 -5740 6/12/2008 Completed T, C, CO, R $ 1,800.00 7/3/2008 121 2215 Golden Circle N.B. Wayne Hauser 9/645 -9553 6/1812008 Completed T, C, RC, CO, V $ 1,244.00 7/3/2008 Lateral Assistance Reimbursements Total: $ 120,772.46 Completed (No fill) 103 In Progress 18 ailing for Review 0 ` T Televised, C Cleaning, RC Root Cutting, CO Clean out Installed, V Video Provided to CMSD, R Rehab, SRS of Repair, (NL) New Lateral Page SEWER LATERAL AND CLEAN OUT FINAOAL ASSISTANCE PROGRAM - CMSD #186 2008 -2009 Fiscal Year Lasodated: 02/17/09 1 2184 Rural Place Gary Monahan 9/548 - 0099 6110/2008 Completed T, C, CO, V $ 375.00 7/31/2008 2 923 Cedar Place Terri Gist - Queener 9/646 - 4048 6126/2008 Completed C, RC, CO, SP $ 1,800.00 7/15/2008 3 929 Cedar Place Terri Gist - Queener 9/646 -4048 7/312008 Completed C, SR $ 387.50 7/1512008 4 3036 Garfield Avenue Ran Malouf 909 - 374 -8640 7/312008 Completed T, CO, V, SR $ 1,325.00 7/31/2008 5 237912381 Elden Avenue Elden Street Partners LP 9/230 -5426 7/812008 Completed T, C, RC, V $ 830.00 7/31/2008 6 1035 Presidio Drive Kama] Pepic 7/957 -2983 7/8/2008 Completed T, C, V $ 326.42 7/3112008 257 E. 16th Place John Steed 9/697 -5652 7/14/2008 In Progress 3144 Sicily Avenue Christopher Ceding 7/751 -2008 7/16/2008 In Progress 20232 Spruce Avenue Brad Larkins 9/244 -3465 7/21/2008 In Progress 341 Cherry Tree Ln. Brien Bohler 7/349 -2960 7/23/2008 In Progress 2170 Pacific Avenue A,B,C David D. Coe 9/548 -5131 7/23/2008 iCompleted IT, C, RC, CO, V $ 1,800.00 8/28/2008 7 8 9 10 11 12 327 E. 21st Street Leslie Mader 7/545 -0442 7/28/2008 ICompleted T, C, RC, CO, V, SR $ 1,800.00 9/25/2008 13 820 Towne Street 974 W. 19th Street 360 Ramona Way Brad Edwards Alfredo Maciel Jill Johnson 9/874 -9212 9/548 -0600 9/887 -4145 7/28/2008 7/31/2008 7/31/2008 Completed In Progress ICompleted IT, CO, V, NL IT, C, RC, V, R $ 1,471.00 $ 1,800.00 11/20/2008 10/22/2008 14 15 16 2229 -2231 Orange Ave. lBrad Allred 7/580 -6058 8/4/2008 ICompleted IT, RC, V, R $ 1,800.00 1 8/28/2008 17 2905 Redwood Avenue 776 Joann Street Sumba Circle Wayne Distro 7/557 - 4084 8/4/2008 ICompleted IT, C, RC, V $ 160.00 9/11/2008 Allyson Ebert 9/945 -8578 8/512008 In Progress Feme Young 7/556 -0049 8/6/2008 Completed T, C, RC, CO, V $ 690.00 8/28/2008 18 1911916 20 2382 Azure, N.B. Jose h Bell 9/852- 9569 8/8/2008 Completed T, C, CO, V, R $ 1,800.00 9/25/2008 21 234 Hanover Drive Richard AI uire 7/549- 1075 8/12/2008 Completed T, C, RC, V, SR $ 725.73 8/28/2008 22 2962 Ceylon Drive Richard Mithoff 7/641 -7002 8/12/2008 Completed T, C, V, NL $ 1,800.00 9/25/2008 23 300 Cutter Way 2030 Pomona Avenue 2563 Oxford Lane Robert Kaessner Mark Hardt Dave Doyle 9/294 -5663 7/654 - 4270 7/319 -2522 8/14/2008 8/1812008 8/18/2008 Completed In Progress Completed T, C, RC, CO, SR T, RC, CO, V, SR $ 1,800.00 $ 1,251.00 10/22/2008 9/25/2008 24 25 2613148 Sumatra Place Brian Leung 7/754 - 1133 8/19/2008 Completed T, C, RC, CO, V $ 1,471.50 10/22/2008 27 979 Congress Street Margarita Garcia 9/548 - 7805 8/21/2008 Completed T, C, RC, CO, V $ 1,075.00 10/9/2008 28 804 Congress Wes Courvoisier 9/646 -1832 8/25/2008 Completed T, C, RC, CO, V $ 800.00 9/11/2008 29 2291 Elden Avenue Debbe Haug 338 Cherry Tree Lane N.B. Jeff Tanner 1721 Paloma Dr., N.B. I Bruce Gray 9/200 -9916 8/27/2008 Completed 7/308 -8114 8/28/2008 In Progress 9/294 -0534 9/2/2008 Completed T, C, CO, V, R IT, C, V $ 1,800.00 1 $ 352.00 9/11/2008 9/11/2008 30 31 32 447 Elmhurst Lane ICara Carlton 9/350 -7178 9/3/2008 Completed IT, CO, V 1 $ 1,400.00 12/18/2008 1956 Pomona Ave 664 Surf Avenue 3097 Yukon Avenue 352 Princeton Drive David Bartholomew 9/510 -4462 Kate Medina 9/642 -0782 George Berg 7/557 -7785 Barbara Davia 7/751 -7472 9/8/2008 9/8/2008 9/10/2008 9115/2008 Completed T, CO, V, NL $ 1,048.35 10/9/2008 In Progress In Progress Completed T, C, RC, CO, V, SR $ 1,507.74 1/15/2009 135 36 37 443 Elmhurst Lane Jeffrey Gray 7/608 -0404 9/16/2008 Completed T, C, CO, V $ 1,250.00 9/25/2008 38 236 Walnut Street Lori Connolly 9/646 -3577 9/17/2008 Completed T, C, RC, V, SR $ 925.00 10/9/2008 39 1723 Samar Drive Lloyd Bennett 7/979 -6906 9/17/2008 Completed T, RC, CO, V $ 525.00 10/22/2008 40 2227 Holly Lane 150 Rochester 2070 Federal Street Brian Weiss John Steed John Uffelman 9/933 -7011 9/697 -5652 9/650 -7949 9/18/2008 9/24/2008 9/28/2008 Completed In Progress ICompleted T, CO, V, NL IT, C, CO, V, SR $ 1,800.00 $ 1,577.88 10/22/2008 11/20/2008 41 42 43 2725 Gannet Drive James Bo osian 310 - 463 -3593 1017/2008 ICompleted IT, V, NL 1 $ 1,475.00 11/20/2008 44 1929 Federal Street David Martinez 9/642 -8506 10/13/2008 ICompleted IT, C, RC, CO, V, R $ 1,800.00 10/22/2008 2245 Heather Lane - N.B. David Fletcher 9/433 -8433 10/13/2008 In Progress * (T) Televised, (C ) Cleaning, (RC) Root Cutting, (CO ) Clean out Installed, (V) Video Provided to CMSD, (R) Rehab, (SR) Spot Repair, (NL) New Lateral 45 Page 2 SEWER LATERAL AND CLEAN OUT FINANCIAL ASSISTANCE PROGRAM - CMSD #186 Last Updated: 2008 -2009 Fiscal Year 02/17/09 0 Work Performed: 46 291 Esther Street Deanna Rankin 9/422 -4776 10/14/2008 Completed T, RC, V, R $ 462.50 10/22/2008 47 2803 Portola Drive Robert Goldin 7/641 -9210 10/17/2008 Completed T, CO, V $ 187.65 11/20/2008 48 20431 Cypress St., S.A.H. James Candelmo 9/370 -8699 10/21/2008 Completed T, RC, CO, V $ 1,800.00 10/23/2008 49 2002 Baltra Place Stanley Rodri uez 7/557 -5170 10/20/2008 Completed T, C, CO, SR $ 852.50 11/6/2008 50 1662 Iowa Street 20121 Orchid Street 20382 Cypress St., N.B. 2317 Col ate Drive Stephen Foster Chris Jenkins Mike Moinfar Roberrt Ashton 7/662 -0858 7/345 -9371 619/572 -6561 7/850 -0211 10/21/2008 10/21/2008 10/21/2008 10/22/2008 Completed In Progress In Progress Completed T, RC, CO, V, R, NL IT, C, RC, V $ 1,800.00 $ 484.19 11/6/2008 11/20/2008 51 52 53 54 368 Genoa Lane Heinz Borisch 9/650 -6063 10/23/2008 Completed IT, C, SR $ 600.00 11/6/2008 3232 Clay Street Jack Bailey 7/968 -5518 10/28/2008 In Progress 271 Lilac Lane Gina Shafonsky 9/212 -1588 110/28/2008 (Completed IT, C, RC, CO, V $ 1,623.86 11/20/2008 180 E. 19th Street John Snedegar 9/500 -1220 10/30/2008 Waiting for review, video & recpts. 2812 Europa Roger Ransom 9/632 -0943 10/30/2008 ICompleted IT, V $ 156.69 11/6/2008 55 56 57 58 59 1065 Tulare Drive IJames Herrin 7/549 -7903 11/3/2008 ICompleted T, C, CO, V, R $ 1,800.00 11/20/2008 60 443 Flower Street I Barbara Beck 9/548 -6393 11/3/2008 ICompleted T, C, CO, V, R $ 1,800.00 11/20/2008 61 2384 Cornell Drive 2234 Orange Avenue 964 W. 19th Street IJean Femling James Thomas Suzi Wexler - Agent 7/549 -2493 9/646 -0459 7/915 -1899 11/4/2008 11/6/2008 11/10/2008 ICompleted In Progress ICompleted T C, CO, V T, CO, V, NL $ 1,162.50 $ 1,800.00 12/4/2008 12/4/2008 62 63 64 287 Cabrillo St. tri -plex Richard or David Kalish 818/957 -0050 j 11/10/2008 ICompleted T, V, NL $ 1,173.00 1/29/2009 65 283 Flower Street John Hoffman 9/645 -7323 11/12/2008 lCompleted T, C, V, R $ 1,800.00 12/18/2008 66 282 Knox Hal Schlegel 7/283 -1414 11/12/2008 ICompleted T, C, RC, CO, V, R $ 1,800.00 12/4/2008 1992 Orange Avenue Thomas Fox 9/200 -7401 11/17/2008 In Progress 539 Hamilton Street Margo Sanchez 7/381 -8884 11/19/2008 In Progress 2301 Anniversary Lane Jill Lindsay 7/269 -1234 11/20/2008 In Progress 2049 Sea Cove Lane Kevin Coon 9/280 -7793 11/24/2008 Waiting for video, recpts., proposals Barbados Place Sherry Eaton 7/437 -7365 11/25/2008 Completed _ T, C, RC, CO, V $ 1,344.88 See Teresa 67 68 69 70 7113166 72 900 Joann Street 925 Paularino Ave. 2649 Orange Ave. 110 Lexington Lane 340 Villa Nova Road Tim Sandefer Julie Thomas Nick Amoroso Georgia Fox lAlfredo Juan 9/548 -0503 7/540 -1781 17/840 -1700 7/878 -6309 9/278 -1110 11/25/2008 jCompleted 12/8/2008 In Progress 112/11/2008 (Completed 12/10/2008 In Progress 12/11/2008 'Completed IT, C, RC, V, R IT, C, V, NL IT, C, RC, V $ 1,800.00 $ 1,800.00 $ 507.50 See Teresa See Teresa 1/6/2009 73 74 75 76 77 1610 Baker Street IJeff Urbaniec 7/540 -0353 12/12/2008 ICompleted IT, C, CO, V $ 1,141.50 1/6/2009 2087 Balmoral Pl. Antoinette Winders 9/646 -9171 12/16/2008 In Progress 1135 Aviemore Terrace 1C.B. Nanda 17/920 -8810 112/18/2008 (Completed IT, C, RC I $ 256.25 1 1/6/2009 1201 McCormack Lane Susan Hayworth 341 -660 -7262 12/2212008 In Progress 1910, 12, 14 Fullerton Ave. Marilyn Alexander 9/675 -7009 12/22/2008 In Progress 920 Cedar Place IJeannette Bond 19/632 -6371 112/23/2008 1Completed IT, RC, CO, V, NL $ 1,800.00 See Teresa 1661 Oahu Place Doug Stewart 7/393 -0345 12/29/2008 In Progress Waterman Way Ja Adler 9/645 -7468 12/30/2008 Completed T, C, CO, V $ 1,750.00 1/29/2009 78 79 80 81 82 83 8412290 85 341 Bordeaux Lane I Deboah Patterson 7/655 -3963 12/30/2008 Completed T, C, CO, V $ 1,171.38 1/29/2009 86 2728 San Juan Lane IJames Doody 7/504 -0420 12/31/2008 ICompleted T, C, RC, V $ 422.50 1/29/2009 2126 Westminster Ave. Frank Krieg 9/200 -9038 1/6/2009 In Progress 1976 Fullerton Ave. (Bruce McAllister 1909/730 -1238 11/7/2009 1Completed IT, C, RC, V, NL $ 1,800.00 1/29/2009 3141 Bray Lane Angela O'Connor 9/350 -7681 1/8/2009 In Progress 508 Orange Ave. Randy Strodel 9/645 -4820 1/8/2009 In Progress 2749 Gannet Drive Frank Gratton 7/444 -1325 1/8/2009 In Progress . (T) Televised, (C ) Cleaning, (RC) Root Cutting, (CO) Clean out Installed, (V) Video Provided to CMSD, (R) Rehab, (SR) Spot Repair, (NL) New Lateral 87 88 89 90 91 0 Pageo SEWER LATERAL AND CLEAN OUT FINAISAL ASSISTANCE PROGRAM - CMSD #186 2008 -2009 Fiscal Year Lasodated: 02/17/09 Work Performed: T, RC, CO, V, NL $ 1,800.00 See Teresa Albert Place Shawn Dewane 9/631 -7200 1/9/2009 Waiting for review 136 Monte Vista Carrol Kennedy 7/342 -6383 1/12/2009 Completed 92'274 93 94 545 W. Hamilton Richard Cardenas 9/233 -2874 1/13/2009 Com leted T, C, CO, V, R $ 1,800.00 See Teresa 95 1965 Tustin Don Hunt 9/548 -9519 1/16/2009 ICompleted T, C, RC, V, R Is 1,800.00 1 1/29/2009 96 2449 Napoli Way 2862 Stromboli Road 1824 1/2 Viola Place 3018 Samoa 970 Governor John Francis Joan Thomas (Rebel Ely) Lee Naqvi Robin Leffler Robin Leffler 9/271 -5121 917/617 -6995 9/642 -1793 7/546 -1452 7/546 -1452 1/20/2009 1/20/2009 1/21/2009 1/21/2009 1/21/2009 'Completed Completed In Progress In Progress In Progress T, C, CO, V $ 1,171.00 See Teresa T, CO, V, NL $ 1,800.00 See Teresa 97 98 99 100 101 371 W. Wilson Predrag Vasiljevic 9/874 -6560 1/23/2009 In Progress 102 700 W. 20th A, B, C David Bartholomew 9/510 -4462 1/26/2009 In Progress 103 1185 Dorset Lane Todd Brown 7/556 -0703 1/27/2009 In Progress - T.I. 104 2010 Baltra Place Annamaria Kovacs 7/957 -1376 1/28/2009 In Progress 105 1790 Crestmont Place John Foreman 9/631 -4578 1/28/2009 in Progress 106 3483 Santa Clara Circle Javier Orozco 7/481 -0072 2/1/2009 In Progress 107 661 Cove Street Rick Nasca 9/631 - 1449 2/3/2009 In Progress 108 2321 Holly Lane James Lepak - Contractor 7/715- 5744 2/3/2009 In Progress - T.I. 109 20352 S.W. Cypress Richard Lehn 9/706 -3034 2/5/2009 In Progress - T.I. 110 654 W. 18th Street, Unit A Shawn Chang 626/395 - 0600 2/9/2009 In Progress Lateral Assistance Reimbursements Total: $ 75,646.02 Completed (No fill) 66 In Progress 42 _ Waiting for Review 2 110 (T) Televised, (C) Cleaning, (RC) Root Cutting, (CO) Clean out Installed, (V) Video Provided to CMSD, (R) Rehab, (SR) Spot Repair, (NL) New Lateral . Ci ID -n %.atys ta MestA-Sanitarx, vist -ct *1 T11bepeklulelit Special 'Disnri icy Board off rectors MIcnp schaki Roper! 00"en Arth?--- Pel-i-v Annes 1-,e--!'rV17?W? staf .f. Robilz 1-3, Humers 211(v,,eyt-1 El? 'bWO , I - )f1rd Se".n"'wy A/Un R. Hw7i.i, Alai (to 1). 1�tfi" , ' t - A ddres., 62S 1W, j91h Srrcei C:ls.'a .'Wesa, CA 92627 2716 491§1 011O Prh:7"J rn; Re-11clod Paper NOTICE OF SPECIAL MEETING �00; w- Elm INS) X0113 FEBRUARY 19, 2009 The Board of Directors of the Costa Alesa Saruitary'District vv,,ill meet With TXfidwail City Samrary District on Thursday, February 19, 2009 at 6:00 p.m. at Costa \Ieso Sanitaty DIstrict lleadquaxters., 6118 NV, 19"' Street, Costa -Nlesa, CalifortiM. 1. Midway City Sanitary District's Directors' Benefits (CAISli) 11. Document Retention/ Destruction Policy (MCSD) 111. CASA's Pending Private Sewer Lateral Legislation (MCSD) TV, CMSD Formula for Setting Rates (MCSD) V. Costa Mesa Sanitary District's LEER Gold Yard (CMSD) Vl PowerPoint Presentation on CMSD's Sewer Lateral Assistance Program (CMSD) V11. PublIX Comments Dated: Februaii, 12, 2009 Clerk of the District I)ea P-r�Ot,-Ctlin,3 Oky c0m"'Unit),Ys p-rovibirtg solib Y?oste, ti d) smc - THURSDAY, FEBRUARY 19, 2009,600 p, AT THE COSTA MESA SANITARY DISTRIC1' Greg Nordbak, General Manager Ken, Robbins, Assistant General Manager Nancy Gilbert, Board Clerk COSTA IWESA SANITARY DISTRICT Arlene Schafer, Director/ presi dent Robert Dotes, Director ice President Gail, Monahan, Director/ Secretary Jim Ferryman, Directov Robin S, Harriers, Manager/District Engineer Torn Fauth, Assistant hilanager Joan Revak, Board Secretary/Program Manager/C lark of the District E • • • w COSTA MESA SANITARY DISTRICT RECYCLING COMMITTEE AGENDA February 23, 2009 12:00 p.m. Costa Mesa Sanitary District 628 W. 191h Street Costa Mesa, California (Directors Ooten and Schafer) I. Recycling Committee Goals for 2009 -2010 II. 2008 School Telephone Book Recycling Program III. Orange County Waste & Recycling Sub - Regional Meetings and Grant Program IV. Disposal of Residential Grease in CMSD Trash Collection Program V. Tours of CR &R and Frank L. Bowerman Landfill A. UCI Students — Thursday, March 5, 2009 B. Mesa Consolidated Water District General Manager & Directors - Thursday, March 12, 2009 VI. Sewer Science Program at TeWinkle School VII. Plastics Presentations at TeWinkle School VIII. Report on Other CMSD Recycling Programs IX. Public Comments Dated: February 19, 2009 Clerk of the District Protecting our community's health by providing solid waste and sewer coffection services. www.crosdcaAov Recycling Committee Goals for 2009 and 2010 Calendar Years I. Encourage Recycling Projects by Non- Profit Organizations • a page Ad in City of Costa Mesa Publication • $100 awards given to non- profit organizations that complete recycling projects • Utilize $500 Recycling Support from Costa Mesa Disposal Create two projects in 2009 and 2010 • Contact Girls Club and Boys and Girls Scouts Past Participants include: Girl Scouts, Boy Scouts, Cub Scouts, Boys and Girls Club Potential Participants include: Schools, Sports Teams Status: II, Research Food Recycling • Continue Research from 2007 -2008 • Consider CR &R Wet Recycling Method III. Participate in special days and events: such as: • National Environmental Education Week - April 12 -18 • Earth Day - April 22 • International Composting Awareness Week - May 3 -9 • Kids Day - August 2 • California Coastal Clean -Up Day - September 19 • America Recycles Day - November 15 • Waste Free lunch Day (any day) Status: IV. New District Video • Discuss Distribution Strategy Status: V. Educate Residents • Educate Residents on One - Container Mixed Trash Recycling Program • Include articles in newsletter and other publications • Educate Residents on Achieving 85% Recycling rate • Educate Residents on HHW and other proper disposal. • CRT - Conducted Seminars • Junk Mail Alternatives • Signs for OCC Recycling Center • Concept of Zero Waste • Disposal of Residential Grease Status: VI, Continue School Recycling Programs a Telephone Book Recycling Program Plastics Presentations Q Vermi- Composting 0 Composting o Waste -Free Lunch Day a Sewer Science Status: Plastics presentations at TeWinkle School held on February 4, 2009 VII Continue to host tours of CRT, OC Landfill and OCSD for Costa Mesa residents including students and social service groups Continue tours of CRT, OC Landfills &. OCSD. Tour of OCSD Groundwater Replenishment Facility. Tours of LEER Gold Yard Status: VIII. Water Conservation Encourage reduction in water usage Promote use of waterless urinals Research available products for low water usage ® Refer residents to Mesa Consolidated Water District website Status: IX. Source Reduction Goals Distribute CMSD Flyers Post information on Website Promote OCC Recycling Center as One -Stop Recycling Center Continue source reduction outreach and education Status: X. Invite the following individuals to Recycling Committee meetings: • Mike Carey, OCC Recycling Center (March 2007 meeting) • Melanie Eustice, City of Costa Mesa Management Analyst & Mike Balliet • Maria Kakutani, CIWMB Status: XI. Pursue Grant Funding Pursue OC Waste and Recycle Grants Other Grants Status: Protecting the Environment by Increasing RecyycUng and Av areness www.cnudca.gov 02117/09 F • XII. Other Recycling Programs and Events Used Tire Roundup Emergency Services Expo • Sharps Program Increase Pharmacy participation Status: Protecting the Environment by Increasing .recycling and?iwarenem www.ansdca 02117109 3 • • COSTA ME,5A SANiTAJU DisTRicT Memorandum ... an Independent SpeciaCDistrict To: Board of Directors From: Joan Revak, Program Manager arv� Date: February 18, 2009 Subject: SCHOOL TELEPHONE BOOK RECYCLING PROGRAM - 2008 The attached letter was sent to the following schools that did not qualify for a monetary award in the 2008 Telephone Book Recycling Contest: California School Charles TeWinkle School Christ Lutheran (K -8) College Park School Costa Mesa High School Costa Mesa High School (7 & 8) Killybrooke School Monte Vista High School Newport Heights Elementary Orange Coast Middle College H. S. Page School Pomona School Rea Elementary Sonora School Whittier School Wilson School Woodland Elementary Staff is in the process of contacting the schools that earned an award and presentation dates are being scheduled. Protecting our community's health by providug solid waste and sewer collection services crosdcagov SAN kp / i V V Cos tr Mesa Sanitarr a QRaIti ©.°'°� an Inbepenbent Special District Ol Board of Directors Arlene Schafer Robert Owen Car y% Monahan Arthur Perry James Ferryman February 11, 2009 Ms. Candy Sperling Wilson School 801 Wilson Street Costa Mesa, CA 92627 Staff' Dear Ms. Sperling: Robin B. Hamers Manager Dist icr Manager Thank you for participating in the Costa Mesa Sanitary District 2008 (949) 631 -1731 Telephone Book Recycling Contest between public and private schools in Costa Mesa. Thomas A. Fauth As noted in the invitation letter of September 25, 2008, and in the Assistant Manager reminder letter dated December 15, 2008, to qualify for the minimum $300 award, each school was required to collect a minimum of one -half Joan Revak book per student (1.50 lbs. per student = 1/2 telephone book). As your Board secretary school's total pounds per student totaled only 1.37 lbs., Wilson School Program Manage Clerk of the Dist i r does not qualify for an award this year. Address Joan Revak 628 W 19th street program Manager Costa Mesa, CA 92627 -2716 Ph `I-I 1016 Printed on Protecting our communitv's 6ea[i) D1q r7Y0vl6inq solid waste anb seiveY coliectlon services. Recycled Paper www.cros6ca.gov • • The goal of the program is to encourage recycling by collecting outdated Alan R. Burns phone directories that can be recycled and rewarding the schools that Legal Counsel meet the minimum requirement. The Board of Directors set the minimum level for the awards with the idea that students would learn about Alarcus D. Davis recycling, participate in a recycling activity and.be rewarded for their IreasurerlDirecior of efforts. We are disappointed that the CMSD will not be able to present Finance your school with a cash award this year, however, the Board of Directors and Staff are hopeful as the 2009 program begins in the fall that teachers will encourage students to put forth an effort to collect sufficient books to Phone earn dollars for use at Wilson School. (949) 645 -8400 FOX Sincerely, (949) 650 -2253 Address Joan Revak 628 W 19th street program Manager Costa Mesa, CA 92627 -2716 Ph `I-I 1016 Printed on Protecting our communitv's 6ea[i) D1q r7Y0vl6inq solid waste anb seiveY coliectlon services. Recycled Paper www.cros6ca.gov • • • • • O R A N G E C O U N T Y C)CWaste&Recychng February 10, 2009 Thomas A Fauth Assistant Manager Costa Mesa Sanitation Districts 628 West 19th Street Costa Mesa, CA 92627 Dear Mr.Fauth, Michoel B. Gioncola, Director 300 N. Flower Street, Suite 400 Santa Ana CA 92703 www.oclandfills. orn Telephone: (714) 834 -4000 Fax (7141834 -4IRI RECEfVIED FEB 12 2009 COSTA MESA SANITARY DISTRICT In fall 2007, OC Waste & Recycling — formerly know as the Integrated Waste Management Department — entered into negotiations with representatives of Orange County cities for new Waste Disposal Agreements (WDAs). The current WDAs, through which cities agree to bring all waste under their control to Orange County landfills in return for a preferred disposal rate of $22.00 per ton, expire in June 2010. In October 2008, the Orange County Association of City Managers /Waste Management Committee (Committee) and OC Waste & Recycling completed negotiations. The new WDAs include a rate of $29.95 per ton, adjusted annually by CPI for a 10 -year term beginning July 1, 2010. This represents the first change to the disposal rate since 1997. In November 2008, the Chair of the Committee reported that the Orange County Association of City Managers approved the proposed agreement and disposal rate. The purpose of this letter is to communicate the next steps in the process. OC Waste & Recycling will request Board of Supervisors' approval of the new WDAs in March/April 2009. If approved, the WDAs will be offered formally to Orange County cities, sanitary districts, and material processing facility operators. Each will have 120 -days to execute the agreements. OC Waste & Recycling will provide workshops /presentations to interested parties upon request during the 120 -day period. OC Waste & Recycling looks forward to continued partnership with the Costa Mesa Sanitation Districts to ensure the stability of the County's landfill disposal system through reliable long- term disposal capacity and competitive rates. Please contact me at (714) 834 -4122 should you have any questions regarding this matter. R pe fully, T-Vt� Michael B Giancola cc: Ronald P Pierre Dylan Wright Rochelle Carpenter • 0 SANITq�� ya0000 Costa Mesa Sanitary District V y RA7� Memorandum To: Board of Directors and Staff From: Denise Gilbert Date: February 18, 2009 * Subject: Mesa Consolidated Water District Tour - March 12, 2009 ------------------------------------------------------------------------------------------------------------ - - - - -- The Costa Mesa Sanitary District (CMSD) has arranged a tour to CR Transfer, CR &R Recycling facility and Frank R. Bowerman Landfill on Thursday, March 12, 2009 from 8:00 a.m. to 12:00 p.m. Please meet at the Costa Mesa Sanitary District Conference room at 8:00 a.m. for a short presentation before your visit to the facilities. Tour participants are Mesa Consolidated Water District Costa Mesa Directors and their General Manager, as well as Costa Mesa Sanitary District staff and a few Costa Mesa residents. Costa Mesa Sanitary District Directors, please inform staff if you would like to attend. 9:00 - CR Transfer — Material Recovery Facility 9:45 - CR &R Recycling Facility 10:45 — Frank R. Bowerman Landfill Return time 12:00 p.m. P.S. Closed toed shoes only • • SNNI7q�y 40, Costa Mesa Sanitary District V � y f 'yc�RpoRA��wa Memorandum To: Board of Directors and Staff From: Denise Gilbert Date: February 4, 2009 Subject: Plastics Presentations at Charles TeWinkle Intermediate School The Costa Mesa Sanitary District presented six Plastics Presentations to the science classes at Charles TeWinkle Intermediate School on February 4, 2009. The presenters were Rob Harriers and Denise Gilbert. Presentations begin at 9:45 a.m. with Rob Harriers and Debbie Bjornson presenting the Plastics Presentations to 150 students in the two class periods. Changes in presenters occurred with Denise Gilbert giving the additional four presentations with Janel Jackson and Sherry Kallab assisting throughout the day. By mid - afternoon, it became apparent that the students were not able to sit still in large groups of 120 students and a modification to the presentations was made. The teachers felt it was best to omit discussing five of the seven plastics and only focus on the two types of plastics that would be recycled at school. The order of the presentations was revised and prizes were given to those who could answer the questions after the video. This provided a better method, without overloading them with additional information. WDR Education Topics Rev 02/10/09 Rob Hamers, PE Manager /District Engineer Costa Mesa Sanitary District (714) 293 -2727 cell Background O &M and engineering staff members are faced with the following topics in the design and maintenance of sewer systems. It is desired to address the topics through speakers at a WDR general group meeting or in a user -group setting. Please contact either Nick Arhontes, OCSD, at narhontes@ocsd.com or Rob Hamers, CMSD, at robh2 @cox.net if you are able to lead a presentation or user group on any of the topics. Suggestions of additional topics are always welcome. 1. Training on Jetter Hose Nozzles Effective ways of cleaning small to mid -size diameter pipe (8 " -24 ".) Table -top display of nozzles and other equipment. How to achieve successful cleaning. 2. Seminar on VCP Joints in Orange County Presentation by NCPI on the joints used in the various eras in Orange County. Learn about the stability and water tightness of the joints you have in your system. 3. Root Control Seminar Does foaming work? Should you cut the roots first or foam first? How long is foaming effective? 4. Sewer Rates in Orange County How do your rates compare with other agency rates in Orange County? What are the different methodologies for computing rates? Strategies for recommending rate increases. Statements in the WDR regarding sewer rates. Implications of CoastKeeper v. Garden Grove Sanitary District. 5. Discussion on Odor Control Methods Use of hydrogen peroxide, caustic soda, and other chemicals for odor control in gravity lines, pumping stations, and force mains. 6. Grease Interceptors Presentation by persons in charge of FOG Program interceptor monitoring. How to gain compliance. Does size really matter? 7. Planned Replacements vs. Waitinq for Failure How do you know when to replace a sewer pipeline such as a force main or pumping station equipment? 8. Policies and Methods for Handling Private Property Spills If a sewer spill is on private property, should you place sandbags at the right -of -way line to block the flow from entering the street or should you go on -site and attempt to remedy the problem and vacuum up the effluent? Jurisdictional concerns, absentee property owners, OCHCA, back - charging, etc. 9. Removing Corrosion from inside DIP Ductile iron pipe is excellent for use when cover is less than three feet but when used in a gravity application DIP corrodes quickly and severely. Can you safely remove the corrosion? Can you line the DIP through CIPP or other methods? WDR Education Topics\2008 -12 -29 WDR Topics.doc 1 of 3 10. Methods to Stop Infiltration Can liners or robotic cutters and packers effectively stop infiltration? What is the cost? 11. No -Dig Technologv The latest on slip lining, CIPP, spiral wound, pipe bursting, etc. 12. Sewer Pumping Station Design (05/21/09. Joe Sinacori, Surfside Consulting Engineers) What pumps, valves, fittings, and piping works well in pumping stations? Should everything be stainless steel? Wet well — dry well versus submersible. Telemetry, level sensors, bypassing, standby diesel generators, etc. 13. Using GIS for Scheduling Maintenance & CIP Projects Learn how GIS may be used in CMMS (computer managed maintenance systems) and for scheduling Capital Improvement Program (CIP) projects. 14. Flow Monitoring in Capacity Assurance Studies Flow Monitoring provides a second -check of sewer capacity calculations. What role should Flow Monitoring play in sewer studies and sewer master plans? 15. OCSD Cooperative Project Grants Program The Orange County Sanitation District provides grants for projects that will reduce inflow and infiltration (1 /1) into the local sewer systems. OCSD has graciously made millions of dollars available to the satellite collection- system owners for proposing and completing projects. The grant application is streamlined and participation is encouraged. 16. Field Inspector Training With the continued advancement of no -dig technology for pipeline rehabilitation and replacement, construction inspectors need an understanding of the new methods and ways to determine and insure successful installations. 17. Disposable Wipes and Rags (contact Ralph Palomares, ETWD, or Mahin Talebi, Sam Mowbray, Ed Torres, OCSD) "Flushables" — who's testing? Secondary effects — an emerging concern; Is this statewide or nationwide? 18. Advancements in Technology (Ralph Palomares, ETWD) video presentations from CWEA Collection System of the Year applicants describing their innovative approaches to problems and other interesting features of their projects. • WDR Education Topics\2008 -12 -29 WDR Topics.doc 2 of 3 f • Completed Topics: 03/15/07 — Discussion of Sewer Lateral Ownership (Patrick McNelly, OCSD) Should your agency accept ownership of sewer laterals in the street right -of -way? Comments from the City of Newport Beach and the City of Santa Ana who maintain laterals. 05/17/07 — VCP or PVC (Bill Roseberry, Fullerton) (CWEA contact hrs) Traditional use of VCP pipe due to inert qualities and abrasion resistance versus easier and less costly PVC pipe. Similarities and differences. Should PVC be used in commercial or industrial areas? 09/20/07 — Inverted Sewer Siphon Design & Maintenance (Rob Hamers, CMSD) (CWEA contact hrs) What are they and how they work, design and maintenance, review of design calculations, importance of velocity in design, how to clean and how often to clean, standing water versus no standing water in the upstream manhole 02/20/08 — Public Outreach Materials (Rob Hamers, CMSD) A review of educational and outreach materials prepared by various agencies. Preparing PSAs and communication methods. 05/15/08 — CIPP installation - Setting up a Bypass (Dennis Cafferty, Director of Operations & Engineering, ETWD) (CWEA contact hrs) Alternative Analysis for Sewer Repair, Cured in Place Pipe Selection, Cured in Place Pipe Process, Cured in Place Pipe Advantages, Sewer Bypass Design, CIPP & Bypass Implementation, Additional Sewer Bypass Applications. • 08/21/08 — South Coast Water District Tunnel Project (Joe McDivitt, Director of Operations, SCWD & David Jurich, P.E., Design Engineer - Hatch Mott MacDonald) (CWEA contact hrs) Built by hand mining in 1954, two -miles long within the bluffs above the beach, contains 24" TechiteTM gravity sewer line, critical tunnel and sewer repairs needed, ocean access required for construction equipment, case study on successful engineering and construction. • 10/16/08 WDR General Meeting — Calcium Build -Up in Sewers (Joe Parker, NCPI) Calcium build -up is being discovered in ETWD, CMSD, SMWD, and other areas. What is the cause and how to prevent build -up? Is there liability on the pipe manufacturer's behalf? 11/20/08 — Force Main Design, Maintenance, & Life Expectancy (Denis Pollak, V &A Engineering) (CWEA contact hrs) What materials are best for pressure sewer lines (force mains)? What is the life expectancy of the line? Can you CCTV force mains? Can you slipline or install CIPP in a force main? WDR Education Topics\2008 -12 -29 WDR Topics.doc 3 of 3 SANIr,I *F' V ur y 'yc0'Pp 9` ART DIS2ZICC4Sr� 9YESA 5� 0E� ... an Independent SpeciaCDistrict Memorandum To: Board of Directors From: Marc Davis, Treasurer /Director of Finance Date: February 18, 2009 Subject: 2008 -09 Mid -Year Budget Review This report represents a review of the status of the District's budget as of December 31, 2008. For analysis purposes, only the District's Solid Waste and Liquid Waste Funds were reviewed. The-mid -year review for each fund is as follows. Solid Waste Fund The Solid Waste Fund is projected to have a budgetary savings totaling approximately $637,610 as follows. Expenses: Salaries & benefits 199,750 199,850 Variance Operations & maintenance 5,102,210 4,763,000 Favorable/ Programs Budget Actual (Unfavorable) Revenues: 5,379,660 4,997,850 381,810 Annual charges $5,140,100 $5,138,900 $ (1,200) Investment earnings 60,000 60,000 0 Other 180,000 437,000 257,000 Total revenues 5,380,100 5,635,900 255,800 Expenses: Salaries & benefits 199,750 199,850 (100) Operations & maintenance 5,102,210 4,763,000 339,210 Programs 77,700 35,000 42,700 Total expenses 5,379,660 4,997,850 381,810 Net income (loss) $ 440 $ 638.050 $637.610 1 Board of Directors Mid -Year Budget Review February 18, 2009 Analysis of the budgetary savings is as follows. Revenues: • Solid waste charges are anticipated to fall below budget by approximately $1,200. This is due to the budget being adopted prior to the final calculations of the charges to be placed on the tax roll. • Investment earnings are anticipated to come in at budget. The first 6 months saw earnings in excess of estimates, but due to the turn in the market and the resulting calls on securities with higher interest rates, the excess will be depleted during the last 6 months of the fiscal year. • Other revenue should exceed the budget by approximately $257,000 primarily as a result of the receipt of general property tax for which no estimate was adopted. Expenses: • Salaries and benefits are projected to be slightly over budget by approximately $100 due to the actual timing of normal salary increases. • Operations and maintenance is projected to be under budget by approximately $339,210. The primary components of this savings include: • Less tonnage resulting in savings of approximately $209,000 in trash hauler and recycling /disposal costs; and • Non -use of a majority of the annual contingency in the amount of $118,350. • Programs are anticipated to be under budget by approximately $42,700 as a result of the a -waste collection occurring through Orange Coast College, fewer than anticipated educational tours, less telephone book recycling awards and less cost for replenishments in the sharps program. Liquid Waste Fund The Liquid Waste Fund is projected to have a budgetary savings totaling approximately $441,420 as follows. 2 Board of Directors Mid -Year Budget Review February 18, 2009 Analysis of the budgetary savings is as follows Revenues: Liquid waste charges are anticipated to be in excess of budget by approximately $20,500. This is due to the budget being adopted prior to the final calculations of the charges to be placed on the tax roll. • Investment earnings are anticipated to be approximately $17,000 below budget. The first 6 months saw earnings in excess of estimates, but due to the turn in the market and the resulting calls on securities with higher interest rates, the excess will be depleted during the last 6 months of the fiscal year. • Other revenue should exceed the budget by approximately $154,000 primarily as a result of the receipt of insurance reimbursement for damaged sewer equipment. Expenses: Salaries and benefits are projected to be over budget by approximately $18,080 as a result of the Maintenance Supervisor receiving a salary increase after the budget was prepared, as well as additional PERS and cafeteria plan costs as a result of making the Accounting Specialist a full -time position after the budget was originally adopted. 3 Variance Favorable/ Budget Actual (Unfavorable) Revenues: Annual charges $4,570,500 $4,591,000 $20,500 Investment earnings 147,000 130,000 (17,000) Other 40,000 194,000 154,000 Total revenues 4,757,500 4,915,000 157,500 Expenses: Salaries & benefits 1,026,700 1,044,780 (18,080) Operations & maintenance 1,840,000 1,538,000 302,000 Capital improvement projects 1,890,000 1,890,000 0 Total expenses 4,756,700 4,472,780 283,920 Net income (loss) $____a_0_0 $ 442 22.Q $441,420 Analysis of the budgetary savings is as follows Revenues: Liquid waste charges are anticipated to be in excess of budget by approximately $20,500. This is due to the budget being adopted prior to the final calculations of the charges to be placed on the tax roll. • Investment earnings are anticipated to be approximately $17,000 below budget. The first 6 months saw earnings in excess of estimates, but due to the turn in the market and the resulting calls on securities with higher interest rates, the excess will be depleted during the last 6 months of the fiscal year. • Other revenue should exceed the budget by approximately $154,000 primarily as a result of the receipt of insurance reimbursement for damaged sewer equipment. Expenses: Salaries and benefits are projected to be over budget by approximately $18,080 as a result of the Maintenance Supervisor receiving a salary increase after the budget was prepared, as well as additional PERS and cafeteria plan costs as a result of making the Accounting Specialist a full -time position after the budget was originally adopted. 3 Board of Directors Mid -Year Budget Review February 18, 2009 Operations and maintenance is projected to be under budget by approximately $302,000. The primary components of this savings include: • Elimination of the contribution to the operating reserve in the amount of $282,000 as a result of the reduction in the operating reserve requirement; • Pump station contract maintenance savings of approximately $71,000; • Lower insurance premiums resulting in a savings of approximately $15,000; • Individual savings are offset somewhat by amounts in excess of budget for: • Sewer line maintenance — $50,000; and • Plan check services — $28,000. • Capital improvement costs are projected to be fully expended over the lives of the individual projects. 4 a�S�,SANJTq�y' o U COSTA WESA S yc�RpOEKIE�,�w ... an Independent Specia(District Memorandum To: Board of Directors From: Marc Davis, Treasurer /Finance Director Date: February 17, 2009 Subject: Additional Container Charge for Fiscal Year 2008 -09 Recommended Action This item is for information only. No action is required. • Executive Summary The District has received $71,025 fiscal year to date in additional container charges from CR &R. Payment in the amount of $30,411 for the months of July and August 2008 was received on October 3, 2008, and payment in the amount of $40,614 for the months of September 2008 through December 2008 was received on February 2, 2009. Amounts received represent 100% of the additional container charges collected by CR &R. At the Special Meeting of July 9, 2008 and at the Regular Meeting of July 16, 2008, the Board of Directors approved the split of the additional container charge for fiscal years 2007 -08 and 2008 -09, respectively, at 86% to the District and 14% to CR &R. Complete supporting documentation for the additional container charges for the period of April 2008 through December 2008 was not received until payment was made on February 2, 2009. The District was unable to process payment for the 14% split until all supporting documentation had been received and reviewed. Now that all documentation has been received, Staff has calculated the amount due to CR &R for fiscal year 2007 -08 and the first 6 months of fiscal year 2008 -09 to be approximately $28,200. Staff will process this amount for payment in March 2009. • Protecting our community s health by providing sofid waste and sewer coffection services. crosdca.gov C COSTA WESA SAgaTART(DISTRICT Memorandum To: Board of Directors ... an Independent Specia[District From: Marc Davis, Treasurer /Director of Finance Date: February 17, 2009 Subject: Budget Adjustment for Strategic Plan Recommended Action Approve budget adjustment in the amount of $14,000 to provide adequate funding for completion of the strategic plan. 0 Executive Summary At the special meeting of January 26, 2009, the Board approved a contract with BHI for preparation of the District's strategic plan document in an amount not to exceed $21,000. An appropriation of $7,000 was included in the adopted budget for fiscal year 2008 -09 for completion of the strategic plan. Additional funds are available from the Solid Waste and Liquid Waste Funds. The proposed budget adjustment to provide adequate funding for the completion of the strategic plan is as follows: Account Account Number Increase Decrease Solid Waste Fund: Professional Services 10- 100000 -4200 $6,650 Contingency 10- 100000 -4990 $6,650 Liquid Waste Fund: Professional Services 20- 200000 -4200 $7,350 Contingency 20- 200000 -4990 $7,350 itotecting our community's health by providing solid waste and sewer collection services. crosdcagov • a�S�gANI7qJprf' h � y�0'PpORA��`�a COSTA WESA SANZ2AXy I�zS72zCT Memorandum To: Board of Directors ... an Independent Specia[District From: Marc Davis, Treasurer /Finance Director Date: February 17, 2009 Subject: Exercise Second Option Year with Diehl, Evans & Company, LLP Recommended Action Exercise the second option year and approve an engagement letter with Diehl, Evans & Company, LLP to perform the District's annual audit for the year ending June 30, 2009 in the amount of $9,970, subject to final approval as to form by the District Counsel. Executive Summary In fiscal year 2005 -06, the Board of Directors approved a three -year engagement letter with Diehl, Evans & Company, LLP to perform the District's annual financial audit for the years ended June 30, 2005, 2006 and 2007. At that time, proposed audit fees from prospective audit firms ranged from $9,707 to $14,500. Our original request for proposals contemplated an award to a firm for a three -year period, plus two one -year options, at the discretion of the District. Staff has been pleased with the performance of work by Diehl, Evans & Company, LLP and would like to exercise the option for the second and final year. As such, Staff has asked the firm to provide an engagement letter to perform the annual audit for the year ending June 30, 2009. We received their engagement letter, which included a proposed fee of $9,970. This fee remains less than their nearest competitor in fiscal year 2005 -06 when the contract was originally bid and represents an increase of approximately 1.5% over the audit fee for the year ended June 30, 2008. The attached engagement letter has been submitted to District Counsel for review and approval as to form. 1totecting our community's health by providing sofid waste and sewer coffection services. crosdca.gov t r DIEHL, EVANS & COMPANY, LLP CERTIFIED PUBLIC ACCOUNTANTS & CONSULTANTS • A PARTNERSHIP INCLUDING ACCOUNTANCY CORPORATIONS 5 CORPORATE PARK, SUITE 100 IRVINE, CALIFORNIA 92606 -5165 (949) 399 -0600 • FAX (949) 399 -0610 www.diehlevans.com February 4, 2009 Mr. Marc Davis, District Treasurer Costa Mesa Sanitary District 628 West 19th Street Costa Mesa, CA 92627 Dear Mr. Davis: MICHAEL R LUDIN, CPA CRAIG W. SPRAKER, CPA Nn1N P. PATEL, CPA ROBERT J. CALLANAN, CPA -PHILIP H. HOLTKAMP, CPA M 'THOAS M. PERLOWSKI. CPA 'HARVEY J. SCHROEDER. CPA KENNETH R AMES, CPA 'WILLIAM C. PENTZ. CPA 'A PROFESSIONAL CORPORATION We are pleased to confirm our understanding of the services we are to provide Costa Mesa Sanitary District (the District) for the year ending June 30, 2009. We will audit the financial statements of the District. Scope: is We will audit the basic financial statements of the District. Also, the document we submit to you will include the Management's Discussion and Analysis information, which is supplementary information required to be included in the financial statements by accounting principles generally accepted in the United States of America. The Management's Discussion and Analysis will be subjected to certain limited procedures, but will not be audited. • Audit Objective: The objective of our audit is the expression of an opinion as to whether your financial statements are fairly presented, in all material respects, in conformity with accounting principles generally accepted in the United States of America. Our audit will be conducted in accordance with auditing standards generally accepted in the United States of America and will include tests of the accounting records and other procedures we consider necessary to enable us to express such an opinion. If our opinion on the financial statements is other than unqualified, we will fully discuss the reasons with you in advance. If, for any reason, we are unable to complete the audit or are unable to form or have not formed an opinion, we may decline to express an opinion or to issue a report as a result of this engagement. OTHER OFFICES AT: 2965 ROOSEVELT STREET 613 W. VALLEY PARKWAY, SUITE 330 CARLSBAD. CALIFORNIA 92008 -2389 ESCONDIDO, CALIFORNIA 92025 -2598 (760) 729 -2343 • FAX (760) 729 -2234 (760) 741 -3141 • FAX (760) 741 -9890 Mr. Marc Davis February 4, 2009 Costa Mesa Sanitary District Page 2 Management Responsibilities: Management is responsible for the basic financial statements and all accompanying information as well as all representations contained therein. You are also responsible for making all management decisions and performing all management functions; for designating an individual with suitable skill, knowledge, or experience to oversee our financial statement preparation services and any other nonattest services we provide; and for evaluating the adequacy and results of those services and accepting responsibility for them. Management is responsible for establishing and maintaining internal controls, including monitoring ongoing activities; for the selection and application of accounting principles; and for the fair presentation in the financial statements of the respective financial position of the District and the respective changes in financial position and where applicable, cash flows, in conformity with accounting principles generally accepted in the United States of America. Management is also responsible for making all financial records and related information available to us and for the accuracy and completeness of that information. Your responsibilities include adjusting the financial statements to correct material misstatements and confirming to us in the representation letter that the effects of any uncorrected misstatements aggregated by us during the current engagement and pertaining to the latest period presented are immaterial both individually and in the aggregate, to the financial statements taken as a whole. You are responsible for the design and implementation of programs and controls to prevent and detect fraud, and for informing us about all known or suspected fraud affecting the government involving (1) management, (2) employees who have significant roles in internal control, and (3) others where the fraud or illegal acts could have a material effect on the financial statements. Your responsibilities include informing us of your knowledge of any allegations of fraud or suspected fraud affecting the government received in communications from employees, former employees, regulators, or others. In addition, you are responsible for identifying and ensuring that the District complies with applicable laws and regulations. Audit Procedures - General: An audit includes examining, on a test basis, evidence supporting the amounts and disclosures in the financial statements; therefore, our audit will involve judgment about the number of transactions to be examined and the areas to be tested. We will plan and perform the audit to obtain reasonable rather than absolute assurance about whether the financial statements are free of material misstatement, whether from (1) errors, (2) fraudulent financial reporting, (3) misappropriation of assets, or (4) violations of laws or governmental regulations that are attributable to the District or to acts by management or employees acting on behalf of the District. • 0 Mr. Marc Davis February 4, 2009 Costa Mesa Sanitary District Page 3 Audit Procedures - General (Continued): Because an audit is designed to provide reasonable, but not absolute, assurance and because we will not perform a detailed examination of all transactions, there is a risk that material misstatements may exist and not be detected by us. In addition, an audit is not designed to detect immaterial misstatements, or violations of laws or governmental regulations that do not have a direct and material effect on the financial statements. However, we will inform you of any material errors that come to our attention, and we will inform you of any fraudulent financial reporting or misappropriation of assets that come to our attention. We will also inform you of any violations of laws or governmental regulations that come to our attention, unless clearly inconsequential. Our responsibility as auditors is limited to the period covered by our audit and does not extend to matters that might arise during any later periods for which we are not engaged as auditors. Our procedures will include tests of documentary evidence supporting the transactions recorded in the accounts, and may include tests of physical existence of inventories, and direct confirmation of receivables and certain other assets- and liabilities by correspondence with selected individuals, creditors, and financial institutions. We will request written representations from your attorneys as part of the engagement, and they may bill you for responding to this inquiry. At the conclusion of our audit, we will also require certain written representations from you about the financial statements and related matters. Audit Procedures - Internal Control: ® Our audit will include obtaining an understanding of the District and its environment, including internal control, sufficient to assess the risks of material misstatement of the financial statements and to design the nature, timing, and extent of further audit procedures. An audit is not designed to provide assurance on internal control or to identify deficiencies in internal control. However, during the audit, we will communicate to management and those charged with governance internal control related matters that are required to be communicated under AICPA professional standards. Audit Procedures - Compliance: As part of obtaining reasonable assurance about whether the financial statements are free of material misstatement, we will perform tests of the District's compliance with applicable laws and regulations and the provisions of contracts and agreements. However, the objective of our audit will not be to provide an opinion on overall compliance and we will not express such an opinion. • Mr. Marc Davis February 4, 2009 Costa Mesa Sanitary District Page 4 Audit Administration, Fees and Other: Noted below is a listing of work required by District staff to assist in the audit. 1. Preparation of trial balances for all funds, after posting of all year end journal entries. 2. Preparation of schedules supporting all major balance sheet accounts, and selected revenue and expenditure accounts. 3. Typing of all confirmation requests. 4. Pulling and refiling of all supporting documents required for audit verification. 5. Preparation of the Management's Discussion and Analysis. Our maximum fee for these services for the year ending June 30, 2009 will be $9,970. The maximum annual fee stipulated herein contemplates that conditions satisfactory to the normal progress and completion of the examination will be encountered and the District accounting personnel will furnish the agreed upon assistance in connection with the audit. However, if unusual circumstances are encountered which make it necessary for us to do additional work; we shall report such conditions to the responsible District officials and provide the District with an estimate of the additional accounting fees involved. You may terminate our services or we may withdraw from this engagement at any time. Any disputes arising under this agreement shall be mediated under the rules of the American Arbitration Association. The workpapers for this engagement are the property of Diehl, Evans and Company, LLP and constitute confidential information. However, we may be requested to make certain workpapers available to grantor agencies pursuant to authority given to it by law or regulation. If requested, access to such workpapers will be provided under the supervision of our personnel. Furthermore, upon request, we may provide photocopies of selected workpapers to the grantor agencies. The grantor agencies may intend, or decide, to distribute the photocopies or information contained therein to others, including other governmental agencies. In accordance with our firm's current record retention policy, all of your original records will be returned to you at the conclusion of this engagement. Our accounting workpaper files will be kept for a period of seven years after the issuance of the audit report. All other files will be kept for as long as you retain us as your accountants. However, upon termination of our service, all records will be destroyed after a period of seven years. Physical deterioration or catastrophic events may further shorten the life of these records. The working papers and files of our firm are not a substitute for your original records. is • • Mr. Marc Davis Costa Mesa Sanitary District February 4, 2009 Page 5 We appreciate the opportunity to be of service to the Costa Mesa Sanitary District and believe this letter accurately summarizes the significant terms of our engagement. If you have questions, please let us know. If you agree with the terms of our engagement as described in this letter, please sign the enclosed copy and return it to us. RESPONSE: This letter correctly sets forth the understanding of the Costa Mesa Sanitary District. i By Title Date • Very truly yours, DIEHL, EVANS & COMPANY, LLP By i` -J'- -- , e- P'A—L-� Nitin P. Patel CPA Engagement Partner M COSTA MESA SANITARY DISTRICT INVESTMENT OVERSIGHT COMMITTEE LOCATION: DATE AND TIME CONTACT: 1. Call to Order 2. Roll Call Conference Room Thursday, February 26, 2009 at 5:00 p.m. Marc Davis, Treasurer /Director of Finance AGENDA A. Director Monahan (rotating Committee member) B. Director Ferryman (rotating Committee member) C. Rob Hamers, Manager /District Engineer 3. New Business A. Review of Treasurer's Report as of January 31, 2009 B. Audit Services Contract Option 4. Public Comments 5. Adjournment It is the intention of the Costa Mesa Sanitary District to comply with California Government Code Section 54961 and the Americans with Disabilities Act ( "ADA ") in all respects. If as an attendee or participant at this meeting, you will need special assistance beyond what is normally provided, the Costa Mesa Sanitary District will attempt to accommodate you in every reasonable manner. Please contact Joan Revak, Clerk of the Sanitary District, (949) 645 -8400 ext. 223; at least forty -eight (48) hours prior to the meeting to inform us of your particular needs and to determine if accommodation is feasible. Please advise us at the time you will need accommodations to attend or participate in meetings on a regular basis." UY /1.5 /XUUO 15:1± FAX h � 714 744 JU50 HARMER AND BURNS LLP 11002/004 _ LAW OFFICES OF HA"ER &c BURNS LLP A LIMITED IJABILMY PARTNEUMIP INCLUDING A PAOFE5510RA1. CORPD4ATION RA S. A STREET 1OF11J R' R. HARPE L ORANGE. . CALIFORNIA S2056 AIVF.RSj(7,f ! S,yN BF�1 .N.ARDtNO ALAI< R. 8V1045 (951) (+74 -PC R GOU.Y R BURNS (714) 771.77:« PAX (714)704.1350 OF COVWEL JUDt n. CLRTIN' uww.harpubums.cm SnCFLIEL NO \"i'GOA�0.l" j TIJCA4A5 W ALLEN 'A Pa(}FP_GGIONAL COAPQAA71ON To: Honorable President and Board of Directors From: District Counsel Date: January 21, 2009 Re: Cost Accounting Method of Bidding The staff will propose an alternative way to bid public works projects, known as the "Cost accounting method." This memo is an early alert to the subject before you receive a packet with a proposed ordinance. It is anticipated that this may be on thl:- FebruEt y agenda. Background The Public Contract Code provides that Sanitary Districts must generally bid sewer projects that are in excess of $15,000. That process generally involves the preparation of specifications and a Notice Inviting Bids procedure in which the lowest responsible bidder is selected. An alternative is the adoption of the Uniform Public Construction Cost Accounting Act (UPCCAA) which allows an infonnaJ competitive bid process for projects beloN4, $130,000 in cost. To be able to utilize this process, the District must adopt the Uniform Cost Accounting methods by resolution. This will standardize any in house work that is performed (Fore Account) and Aril] require that ibis work is also tracked by these methods. The Treasurer has reviewed what is required and believes it will not be unduly burdensome. The process is generally set up as follows: 1. $30,000 or less — Can be performed by in -house personnel or by negotiated contract oT by purchase order 2. $30,000 - $130,000 — An informal bid process can be used and the Manager would award the job. Projects are still awarded to the lowest bidder:. 3. $130,000 and over — Formal bidding (as we now use) The informal process generally has the following features: 1. $30,000 or less — Manager obtains quotes when possible and negotiates contract or.issues purchase order (depending on type of job) FES -1B -2009 16 17 714 744 3350 C36% P.02 02 %18,,2009 15:17 FAX 714 744 3350 Costa Mesa Sanitary District Cost Accounting Method of Bidding January- 21, 2009 Page 2 HARPER AND BURNS LLP Z003/004 2. $30,000-$130,000. a) Contractors' bid lists established based on qua.'iifications and experience. District can reject persons from being on the list if goad cause sl1ovg1. b) District prepares scope of work which describe_ s what needs to be built. Contractors on list are notified by email or fax about job. They are sent scope of work and sketch. Notice also sent to local tracle journals. Standard Specs govern construction. c) When District Engineer deems necessary, pre -bid meeting is held. d) Bids opened. If under $130,000, contractor submits bonds and insurance and standard contract. Manager would normally a,,vard without Board approval. 3. Bids over $130,000 go the full process: a) Format plans and specs prepared b) Project advertised c) Formal bid opening d) Bids considered and protests considered e) Contractor references checked 0 Board makes award Beaefits/Disadvantages The benefits to the above process allows many projects to be bid from lists and cuts down on the preparation costs of formal plans. It also shortens the time to have construction performed. The only downside is that the Board gives up some control over projects and any "force account" work done by District employees has to be accounted for usin;_., the accounting system that forces a government agency to obtain a true comparison of having er. :!:ployees perform the work versus contract labor. (The greater bidding freedom was given as lor;; as government properly evaluated whether it was cheaper to use emplovees.) Conctusiotl The above is simply an introduction to the subject. Your Manager and other staff will have a more c mprehensive presentation when it is on your agenda in February. Alan R. Burns District Counsel cc: Manager/District Engineer Treasurer FEB- 19 -21009 16:17 714 744 3350 95% P . F_, • • • • • �.1 —oLvva ia:it ran Ile t44 aaov ZMArCn A-INa DILIK.Ab LLY 10 004 /004 Page 2 of 2 JOHN CHIANG tLJrtfiTnainia �Stvlc Controlict Dee ; wilier w, 2f)()44 Ztl: ALL PUBLIGAGENC'Ir„S RFCE: j JAIf - 5 2Coi 0i4 xa" i RC: ir'otificetJnrr I rit�er _ yyaubly Bi�1 l }7 /( PD�r Nuntber..1 �oucu:, v_�,i �0p: �1 Tu %%%Dm Ir Niay Contraxtt: Tf►uA 1eitEr:is tip irtfrrm yuCty €8I pn��itak+rs atad- hrr�Nit+ lir�n,i it Ylrc T:IpffCnzt I'nbli; (:r►nrtrurliva Cast Acwtiming A" 1,:1el) !PM01 lwlt %jiilcs pctblic agemeics Er' +'Ittonlic hertefats aa<l; caicr ft' tiD to �Mpedttc p1d+Jic wod* Ovicct. if yaw agerw:y elwc Jo 1611ow' The cost aconuuting i t;vt art$ b3 the CatitSbtrsia L'ni fort" ,f'Ortytrtn On t :risri Acrozuitir,g C'r 'M-nission iit its cost Accountitg Pniiaes orui't'.tuioilures Mantsrit, it will !`!etlbfit fmrci act int rC&'SCd hld liatitMI :a TrQ01e iitlinmaI bWdittg'iccdurr_ Established (n 19pgj, tltr (%1)CCAC firs pnovidcd the Stw C"ntttr sticr It ith rrxommcnded pnliciec and rnx:aalurrs for public: projects.. The i:00106siaDn rtxanb*M5 ip i:; compriscd of r ?M=hl vcs from both puhlwagext�iat tail PTivatc industry. Evvy tine p naa <,1lie C UCC iii' revie w the intbnntll bid limits f%'r istflstion outd o:hec fncttm Iv di lumniva whclba i61— LN", %ht,+uk1 bc:rrm&dc. The last limit ioertt" were in Jul} t, (44)5, lwhich allow p::o;e lit costilig S^).G ow or less to lie pertnnned by cbwl0*yccs of a public agency by Idrtx atx:aasrt. projeC uru,tinK up to 1± 125.000 be lax to coalrad by infilrmal biakting 1)r�,cxx e��, toll pmjrcts 1 -cr S I?S,L+Cr9 be lei to Gptttract by fornul hid ding pnwWu L-,., An r Cit; . ct,tnrq. rrtle•'Clupmcnt r3l,�cru7'. SptCi3l diRtricL. cclrauJ %lixlt�t, >,nd co=uurury cv?l.lcga disLzct rttn volttntatily ele ct it, t*o`l [e r►participrrt]t ul -thc Act. After opting ivra tht T- furor Public ConstylIxtit+n C,*1 Acwunting At by resolution o: its gtrverrricig.l+oeircl, pS�-eipat s enjoy Abe adver t_gc of the sur--� itwarda.p<e,k.�..ai, :4tiirciiolts its adverti irr !t� nycirbrt� papera�bric In rcrurtt, the <ig.tar(iry Uv,, -) agrres to piv� idc cost xccrat'iting brfurnindun in the fnrtrtrtt. �rr~rarlborl in th,c Cost Accounting Pell it-,!. and 1'rocodwe Mtaiwii ant"(0 .11111ic7c 10 the terms of the Act usttil tile uttr�Mcy fitrnt illy opts oat. ("Or nwrt aia Uils or co »tact information, COMQU iwr Diviyiun of Accounting artd Ref�rcin�, r (976) 327-3144(w visit tiur wcbSgIC. bJ tt3tR;�r'tvw' .ca. �: +arrG`Irt�Yii'4u�,�t $inrcrxly. Z C ,�v'n ', 5 r Ccmlrvllcr iJCI WIb ft1i1 Sine r $.....,.c..w C1 oA, + • :•,l "J1 t7.'. $-Va& W' U W:,7D • MNa�.1.f5_h:,y. r.. �•rn..,v -Cq.e 7r7 S. fV— Fl.nr 40n 4Mq !,a �n,ees U.9m17 . ;ID; 83. ° ° -i.PfO • b.+ !) err 0.l,. ». tytw,,.a.i.7.d, FEB --B -2009 16:17 714 744 3350 96 1/21/2009 P. @4 r • Frequently Asked Questions (FAQ) Uniform Public Construction Cost Accounting Act Here are answers to questions frequently asked by agencies evaluating the value of options open to them through the Uniform Public Construction Cost Accounting Act (The Act). Aside from the economic benefits, the program provides added conveniences, such as greater freedom in expediting public works projects yet within the spirit of open accountability. 1. What is the Uniform Public Construction Cost Accounting Act? A program created in 1983 which allows local agencies to perform public project work up to $30,000 with its own work force if the agency elects to follow the cost accounting procedures set forth in the Cost Accounting Policies and Procedures Manual of the California Uniform Construction Cost Accounting Commission (Commission). The Act is enacted under Public Contracts Code Section 22000 through 22045 (hereafter abbreviated as PCC 22000 - 22045). In addition, the Act provides for alternative bidding procedures when an agency performs public project work by contract. (a) Public projects of $30,000 or less may be performed by negotiated contract or by purchase order (PCC 22032(a)). (b) Public projects of $125,000 or less may be let to contract by the informal procedures set forth in the Act (PCC 22032(b)). (c) Public projects of more than $125,000 shall be let to contract by formal bidding procedures (PCC 22032(c)). Every five years, the Commission shall consider whether there have been material changes in public construction costs and make recommendations to the State Controller regarding adjustments to the bidding procedure monetary limits (PCC 22020). Adjustments should be effective for the fiscal year that commences not less than 60 days following the State Controller's notification to all participating agencies. 2. What are the benefits of the program? The raised force account limit and informal bidding procedures are two benefits of this program. Many participants laud the program because it gives them more leeway in the iexecution of public works projects; has speeded up the awards process; has Frequently Asked Questions (FAQ) Uniform Public Construction Cost Accounting Act improved timeliness of the project completion; has eliminated considerable red tape and cumbersome paperwork relative to advertising and filing of reports; and has simplified administration. Many agencies have encountered only minimal problems with the accounting requirements and the overhead portion. Moreover, where required, the adjustment was relatively simple; most of the required procedures were already actually in place, so there was no noticeable change in the existing operations. For example, the California Schools Accounting Manual meets the requirements of the Act for school districts. 3. Is the Uniform Public Construction Cost Accounting Act mandatory for local agencies? No. The Act is a voluntary program. However, it is available to all local agencies and cities, both general law and charter. 4. How does a local agency become subject to the Act? The governing body must elect by resolution to become subject to the Act and file a copy of the resolution with the State Controller's Office (PCC 22030) 5. Can a local agency withdraw? An agency may withdraw by filing a resolution of this election with the State Controller's Office. 6. What is the California Uniform Construction Cost Accounting Commission? A state commission created under the Act (PCC 22010). It consists of fourteen (14) members: thirteen (13) members are appointed by the State Controller and one is a designated member of the Contractors' State License Board. Seven members represent the public sector (counties, cities, school districts, and special districts). Seven members represent the private sector (public works contractors and unions). The Commission members receive no salary, but are eligible for reimbursement of their direct expenses related to the Commission. The Commission is responsible for administration of the Act. The State Controller provides limited staff and other support to the Commission (PCC 22015(a)). 7. What are the Uniform Public Construction Cost Accounting Procedures? These cost accounting procedures were developed by the Commission. They are to be used to estimate costs for determining if a public project is required to be bid 0 • Frequently Asked Questions (FAQ) Uniform Public Construction Cost Accounting Act out and to capture and record actual costs when a public project is performed by the agency's own work force. The procedures follow normal accounting in the industry and in many cases are not much different from those already in place at the agency. 8. Are the cost accounting policies and procedures applicable for agencies whose work force only performs maintenance tasks as defined in the Act and whose public projects are all contracted out? The cost accounting policies and procedures are only applicable for agencies that perform public project work by force account. This does not exclude from the program agencies whose public projects are all contracted out. In fact, they might want to review the benefits available and elect to participate now in the event conditions change at some time in the future. 9. Can a local agency disqualify or exclude certain contractors from the Qualified Contractors List required pursuant to PCC 22034(a)? • Agencies may disqualify contractors from the Qualified Contractors List required pursuant to PCC 22034(a). 10. Must a local agency: (1) Notify contractors pursuant to PCC 22034(b) if the contractor is believed not to have the skills, credentials, or experience to perform the work? (2) Consider bids submitted if the agency believes the contractor does not have the skills, credentials, or experience to perform the work? (1) If a contractor is on the Qualified Contractors List (PCC 22034(b)), the contractor must be notified by the agency of public projects for which he is licensed to perform. (2) All bids received from qualified contractors must be considered. 11. Does the Act allow flexibility in cases of great emergency and when repair or replacements are necessary to permit the continued conduct of the operations or services of a public agency? PCC 22035 provides that in cases of great emergency the governing body may, by majority vote, proceed without adopting plans and giving notice to bids to let contracts. In addition, this section provides that the governing body may delegate • Frequently Asked Questions (FAQ) Uniform Public Construction Cost Accounting Act to the appropriate agency manager the power to declare an emergency and/or proceed with repairs or replacements without approval by the board. PCC 22050 provides contracting procedures without giving notice for bids to let contracts for these emergencies. 12. Do the alternative bidding procedures apply only to public projects as defined in PC 22002(c) or can they be used for the following types of items: (1) Maintenance work to be performed by contract? (2) Purchase of heavy equipment? (3) Purchase of materials? .7 (1) Pursuant to PCC 22003, a participating agency may use the alternative bidding procedures on maintenance work as defined in PC 22002(d), items 1 -5. PCC 22003 is permissive and agencies can continue to exclude maintenance from the alternative bidding procedures. However, if an agency misclassifies a project ($30,000 or more) as maintenance and therefore, does not uses the applicable bidding procedures, a review by the Commission may be conducted pursuant to • PCC 22042(c). (2) No (3) Yes if consumed on a public contract subject to and defined by the policies and procedures manual. 13. What will membership in the Act cost my agency? At the present, no required membership fees or dues are assessed. However, the Commission has only received direct state funding for a short period of its history. The State has indicated that the participating agencies, contractors, and unions that benefit from the Commission should be responsible for its funding. Therefore, in November 2004, the Commission asked member agencies, contractor's associations, and construction related unions for voluntary donations to support the Commission. There may be additional requests for voluntary support. Any mandatory fees or dues would require legislation and would be for a nominal amount. An agency with no or antiquated cost accounting may need to invest in a system that will satisfy the relatively simple cost accounting procedures of the program. 4 • Frequently Asked Questions (FAQ) Uniform Public Construction Cost Accounting Act Considering the many benefits over the long run, the program deserves consideration. 14. What are the most common concerns? There are three leading areas of expressed concern and mostly all are quickly alleviated when addressed properly. These are: (1) Cost accounting policies and procedures; (2) Informal bidding procedures; (3) Accounting review procedures. The cost accounting requirements follow those common to the construction industry. The infonnal bidding up to $125,000 is seen by the agencies as an asset enhancing project completion. Maintenance of a Qualified Contractor Bid List is routine, since interested contractors make it a point to be included on the list. is While a review could potentially hold up a project for 30 days pursuant to PCC 22043, formal complaints have been rare in the Commission's history. 15. Does an agency have to calculate an overhead rate in order to apply the accounting procedures? Cities with populations of less than 75,000 may use an overhead rate of 20% of all direct costs in lieu of the overhead rate calculation specified in Section VI of the Cost Accounting Policies and Procedures Manual. Cities with a population of more than 75,000, counties, special districts, and school districts may use an overhead rate of 30% of all direct costs, in lieu of a calculated rate. 16. When a local entity opts into the Act, does the Act supercede other contracting legal requirements such as statutory requirements for performance bonds, prevailing Wages, and certificates of insurance, etc? The Act only supercedes the bidding procedures used once a public agency has adopted a resolution and notified the Controller. All other contracting requirements are applicable whether or not a public entity opts into the Act. L� Frequently Asked Questions (FAQ) Uniform Public Construction Cost Accounting Act The specific mention of bidding procedures emphasizes the omission of other statutory requirements (such as bond payments, prevailing wages, etc) and implies that their applicability is found in specific statutory provisions rather than the Act. Therefore, the Act does not supercede other contracting requirements for performance bonds, prevailing wages, and certificates of insurance, etc. 17. Does an agency by opting into the Act automatically bring (1) All departments of the agency into the Act? (2) Districts under control of the governing board into the Act? (1) When a local agency elects to become subject to the uniform construction cost accounting procedures, the entire entity is considered subject to the Act and no departments will be exempt. • (2) Special Districts, which are governed by a board of supervisors or city council, are only subject if a separate election is made. 0 Additional inquiries and questions can be directed to: State Controller's Office Division of Accounting and Reporting Local Government Policies Section 3301 C Street, Suite 500 Sacramento CA, 95816 Alice Fong at (916) 323 -2372; afong@sco.ca.gov Bob Stonehouse at (916) 327 -2289; bstonehouse @sco.ca.gov • n LAW OMCES OF HARPER & BURNS LLP A LIMITED LIABILITY PARTNERSHIP INCLUDING A PROFESSIONAL CORPORATION 453 S. GLASSELL STREET JOHN R. HARPER* ORANGE, CALIFORNIA 92866 RIVERSIDE / SAN BERNARDINO ALAN R. BURNS (951) 674 -0698 COUN R. BURNS (714) 771 -7728 FAX (714) 744 -3350 OFCOUNSa JLDI A. CURTIN* www.barperbums.conl MICHAEL MONTGOMERY* THOMAS W. ALLEN *A PROFESSIONAL CORPORATION February 11, 2009 Mr. Brent Ives BM Management Consulting 2459 Neptune Court, Suite 110 Tracy, California 95304 Sent via U.S. Mail Re: Costa Mesa Sanitary District Request for Proposals Dear Mr. Ives: Congratulations on being selected by the Board to conduct the District Strategic Planning exercise. I am the District's attorney and I have been advised that the agreement is to be implemented using the District's standard consulting contract, modified and with your proposal as an attachment. I am also advised that certain other changes were negotiated, and we will ask that you adjust your proposal accordingly. I understand these may be in an email Board Secretary Revak sent you on January 29, 2009. I do want to bring to your attention the recitals which are specific for your contract. From the scope of work, it strikes me that you must be very careful to make sure the Board does not unintentionally violate the Brown Act. Intentional violations are a misdemeanor, and while 1 know the Board would not intentionally violate the Act, the methodology of your approach could lead to a violation if you either (1) share how others would vote on an item under discussion, or (2) limit options for Board consideration based on your straw poll of what you perceive would pass with the Board Members. I do not know your familiarity with the Act, but the basic policy of the law is that citizens are supposed to be able to watch the Board debate in public whether something is a good idea or not. Conversely, those decisions are not to be made behind closed doors. The Brown Act was recently amended to provide that a public body may not violate the Act by the use of an intermediary who conducts a straw poll that results in action being taken (or not taken) outside of a public meeting. Other than the above, the contract needs a new schedule, so 1 ask that you provide that in your proposal document, which is Exhibit A to the contract. 1. also need to know the type of entity your business is (corporation or other). I assume you would also like to be paid at milestones, so I have provided for that also. Mr. Brent Ives CMSD Request for Proposals February 11, 2009 Page 2 Please let me know if you have any questions, especially about the Brown Act. I look forward to working with you. Alan R. Burns District Counsel cc: Manager- District Engineer • I • AGREEMENT FOR CONSULTANT SERVICES This Agreement is made and effective as of , 2009, between -the Costa Mesa Sanitary District, a sanitary district ( "District "), and BHI Management Consulting, a ( "Consultant "). In consideration of the mutual covenants and conditions set forth herein, the parties agree as follows: Recitals WHEREAS, BHI Management Consulting is a management consulting company which seeks to meet with individual members of the governing body of a public agency in an effort to establish mission statements and multi -year strategic plans; and WHEREAS, Consultant specifically intends to meet with individual Board Members serially to discuss such matters; and WHEREAS, the Robert M. Brown Act (Government Code § 54950, et seq.) prohibits "seriation meetings in which a collective concurrence is obtained by the use of a third party intermediary"; and WHEREAS, Consultant is aware bf such law and agrees not to violate the law by sharing with each Board Member what another Board Member would agree to in such a way that a collective concurrence is obtained outside a properly noticed Board meeting in which the public is able to witness their public officials as they interact; NOW, THEREFORE the parties hereto do hereby agree as follows: 1. TERM This Agreement shall commence on , 2009, and shall remain and continue in effect until tasks described herein are completed as stated in the proposal dated , 2009, unless sooner terminated pursuant to the provisions of this Agreement. 2. SERVICES Consultant shall perform the tasks described and set forth in Exhibit A, attached hereto and incorporated herein as though set forth in full. Consultant shall complete the tasks according to the schedule of performance which is also set forth in Exhibit A. 3. PERFORMANCE Consultant shall, at all times, faithfully, competently and to the best of his /her /its ability, experience, and talent perform all tasks described herein. Consultant shall employ, at a minimum, generally accepted standards and practices utilized by persons engaged in providing similar services as are required of Consultant hereunder in meeting its obligations under this Agreement. 4. DISTRICT MANAGEMENT District's Manager shall represent District in all matters pertaining to the administration of this Agreement, review and approval of all products submitted by Consultant, but not including the authority to enlarge the Tasks to be Performed or change the compensation due to Consultant. The District Manager shall be authorized to act on District's behalf and to execute all necessary documents which enlarge the Tasks to be Performed or change Consultant's compensation, subject to Section 5 hereof. 5. PAYMENT (a) The District agrees to pay Consultant in accordance with the tasks as set forth in Exhibit , attached hereto and incorporated herein by this reference as of though set forth in full, upon completion of the task. This amount shall not exceed Twenty -One Thousand Dollars ($21,000.00) for the total term of this Agreement unless additional payment is approved as provided in this Agreement. Said sum includes travel and other costs. (b) Consultant shall not be compensated for any services rendered in connection with its performance of this Agreement which are in addition to those set forth herein, unless such additional services are authorized in advance and in writing by the District Manager. Consultant shall be compensated for any additional services in the amounts and in the manner as agreed to by District Manager and Consultant at the time District's written authorized is given to Consultant for the performance of said services. The District Manager may approve additional work not to exceed the greater of Ten Thousand Dollars ($10,000.00) or two percent (2 %) of the total contract sum. Any additional work in excess of this cumulative amount shall be approved by the Board of Directors. (c) Consultant will submit invoices upon task completion. Payment shall be made within thirty (30) days of receipt of each invoice as to all non - disputed fees. If the District disputes any of Consultant's fees, it shall give written notice to Consultant within thirty (30) days of receipt of an invoice of any disputed fees set forth on the invoice. • N 6. SUSPENSION OR TERMINATION OF AGREEMENT WITHOUT CAUSE (a) The District may, at any time, for any reasons, with or without cause, suspend or terminate this Agreement, or any portion hereof, by serving upon the Consultant at least ten (10) days prior written notice. Upon receipt of said notice, the Consultant shall immediately cease all work under this Agreement, unless the notice provides otherwise. If the District suspends or terminates a portion of this Agreement, such suspension or termination shall not make voice or invalidate the remainder of this Agreement. (b) In the event this Agreement is terminated pursuant to this Section, the District shall pay to Consultant the actual value of the work performed up to the time of termination, provided that the work performed is of value to the District. Upon - termination of the Agreement pursuant to this Section, the Consultant will submit an invoice to the District pursuant to Section 5. 7. DEFAULT OF CONSULTANT (a) The Consultant's failure to comply with the provisions of this Agreement shall constitute a default. In the event that Consultant is in default for cause under the terms of this Agreement, District shall have no obligation or duty to continue compensating Consultant for any work performed after the date of default and can terminate this Agreement immediately by written notice to the Consultant. If such failure by the Consultant to make progress in the performance of work hereunder arises out of causes beyond the Consultant's control, and without fault of negligence of the Consultant, it shall not be considered a default. (b) If the District Manager or his /her delegate determines that the Consultant is in default in the performance of any of the terms or conditions of this Agreement, he /she shall cause to be served upon the Consultant a written notice of the default. The Consultant shall have ten (10) days after service upon it of said notice in which to cure the default by rendering a satisfactory performance. In the event that the Consultant fails to cure its default within such period of time, the District shall have the right, notwithstanding any other provision of this Agreement, to terminate this Agreement without further notice and without prejudice to any other remedy to which it may be entitled at law, in equity or under this Agreement. 8. OWNERSHIP OF DOCUMENTS (a) Consultant shall maintain complete and accurate records with respect to the professional services required by this Agreement and will produce the work product specified in Exhibit A and other such information required by District that relate to the performance of services under this Agreement. Consultant shall maintain adequate records of services provided in sufficient detail to permit an evaluation of services. All 3 such records shall be maintained in accordance with generally accepted accounting • principles and shall be clearly identified and readily accessible. Consultant shall provide free access to the representatives of District or its designees at reasonable times to such books and records; shall give District the right to examine and audit said books and records; shall permit District to make transcripts therefrom as necessary; and shall allow inspection of all work, data, documents, proceedings and activities related to this Agreement. Such records, together with supporting documents, shall be maintained for a period of three (3) years after receipt of final payment. (b) Upon completion, termination or suspension of this Agreement, all work produce reduced to any medium and other documents prepared in the course of providing the services to be performed pursuant to this Agreement shall become the sole property of the District and may be used, reused or otherwise disposed of by the District without the permission of the Consultant. With respect to computer files, Consultant shall make available to the District, at the Consultant's office and upon reasonable written request by the District, the necessary computer software and hardware for purposes of accessing, compiling, transferring and printing computer files. 9. INDEMNIFICATION (a) Indemnification for Professional Liability. When the law establishes a professional standard of care for Consultant's services, to the fullest extent permitted by law, Consultant shall indemnify, protect, defend and hold harmless District and any and all of its officials, employees and agents ( "Indemnified Parties ") from and against any and all losses, liabilities, damages, costs and expenses, including attorney's fees and costs to the extent same are caused in whole or in part by any negligent or wrongful act, error or omission of Consultant, its officers, agents, employees or subconsultants (or any entity or individual that Consultant shall bear the legal liability thereof) in the performance of professional services under this Agreement. (b) Indemnification for Other than Professional Liability. Other than in the performance of professional services and to the full extent permitted by law, Consultant shall indemnify, defend and hold harmless District, and any and all of its employees, officials and agents from and against any liability (including liability for claims, suits, actions, arbitration proceedings, administrative proceedings, regulatory proceedings, losses, expenses or costs of any kind, whether actual, alleged or threatened, including attorney's fees and costs, court costs, interest, defense costs and expert witness fees), where the same arise out of, are a consequence of, or are in any way attributable to, in whole or in part, the performance of this Agreement by Consultant or by any individual or entity for which Consultant is legally liable, including, but not limited to, officers, agent, employees or subconsultants of Consultant. • 4 10. INSURANCE Consultant shall maintain prior to the beginning of and for the duration of this Agreement insurance coverage as specified in Exhibit B attached to and part of this Agreement. Such coverage shall provide automotive, commercial general liability and professional error coverage, if appropriate. 11. INDEPENDENT CONSULTANT (a) Consultant is and shall at all times remain as to the District a wholly independent Consultant. The personnel performing the services under this Agreement on behalf of Consultant shall at all times be under Consultant's exclusive direction and control. Neither District nor any of its officers, employees, or agents shall have control over the conduct of Consultant or any of Consultant's officers, employees, or agents, except as set forth in this Agreement. Consultant shall not at any time or in any manner represent that it or any of its officers, employees, or agents are in any manner officers, employees, or agents of the District. Consultant shall not incur or have the power to incur any debt, obligation, or liability whatever against District, or bind District in any manner. (b) No employee benefits shall be available to Consultant in connection with the performance of this Agreement. Except for the fees paid to Consultant as provided in the Agreement, District shall not pay salaries, wages, or other compensation to Consultant for performing services hereunder for District. District shall not be liable for compensation or indemnification to Consultant for injury or sickness arising out of performing services hereunder. 12. LEGAL RESPONSIBILITIES The Consultant shall keep itself informed of State and Federal laws and regulations which in any manner affect those employed by it or in any way affect the performance of its service pursuant to this Agreement. The Consultant shall at all times observe and comply with all such laws and regulations. The District, and its officers and employees, shall not be liable at law or in equity occasioned by failure of the Consultant to comply with this Section. 13. UNDUE INFLUENCE Consultant declares and warrants that no undue influence or pressure has been used against or in concert with any officer or employee of the Costa Mesa Sanitary District in connection with the award, terms or implementation of this Agreement, including any method of coercion, confidential financial arrangement or financial inducement. No officer or employee of the Costa Mesa Sanitary District will receive compensation, 5 directly or indirectly, from Consultant, or from any officer, employee or agent of Consultant, in connection with the award of this Agreement or any work to be conducted as a result of this Agreement. Violation of this Section shall be a material breach of this Agreement entitling the District to any and all remedies at law or in equity. 14. NO BENEFIT TO ARISE TO LOCAL EMPLOYEES No member, officer, or employee of District, or their designees or agents, and no public official who exercises authority over or responsibilities with respect to the Project during his /her tenure or for one year thereafter, shall have any interest, direct or indirect, in any agreement or sub - agreement, or the proceed thereof, for work to be performed in connection with the Project performed under this Agreement. - 15. RELEASE OF INFORMATION / CONFLICTS OF INTEREST (a) All information gained by Consultant in performance of this Agreement shall be considered confidential and shall not be released by Consultant without District's prior written authorization. Consultant, its officers, employees, agents or subconsultants, shall not without written authorization from the District Manager or unless requested by the District Counsel, voluntarily provide declarations, letters of support, testimony at depositions, response to interrogatories, or other information concerning the work performed under this Agreement or relating to any project or property located within the District. Response to a subpoena or court order shall not be considered "voluntary" provided Consultant gives District notice of such court order or subpoena. (b) Consultant shall promptly notify District should Consultant, its officers, employees, agents or subconsultants be served with any summons, complaint, subpoena, notice of deposition, request for documents, interrogatories, requests for admissions, or other discovery request, court order, or subpoena from any person or party regarding this Agreement and the work performed thereunder or with respect to any project or property located within the District. District retains the right, but has no obligation, to represent Consultant and /or be present at any deposition, hearing, or similar proceeding. Consultant agrees to cooperate fully with District and to provide the opportunity to review any response to discovery requests provided by Consultant. However, District's right to review any such response does not imply or mean the right by District to control, direct, or rewrite said response. (c) Consultant covenants that neither he /she nor any officer or principal of their firm have any interest in, or shall acquire any interest, directly or indirectly, which will conflict in any manner or degree with the performance of their services hereunder. Consultant further covenants that in the performance of this Agreement, no person having such interest shall be employed by them as an officer, employee, agent or subconsultant. Consultant further covenants that Consultant has not contracted with nor is performing any services, directly or indirectly, with any developer(s) and /or • 0 property owner(s) and /or firm(s) and /or partnership(s) owning property in the District or the study area and further covenants and agrees that Consultant and /or its subconsultants shall provide no service or enter into any agreement or agreements with a /any developer(s) and /or property owner(s) and /or firm(s) and /or partnership(s) owning property in the District or the study area prior to the completion of the work under this Agreement. 16. NOTICES Any notices which either party may desire to give to the other party under this Agreement must be in writing and may be given by: (i) personal service, (ii) delivery by a reputable document delivery service, such as but not limited to, Federal Express, which provides a receipt showing date and time of delivery, or (iii) mailing in the United States Mail, certified mail, postage prepaid, return receipt requested, addressed to the address of the party as set forth below or at any other address as that party may later designate by notice: To District: Costa Mesa Sanitary District 628 West 19th St Costa Mesa, CA 92627 Attn: District Clerk To Consultant: Attn: 17. ASSIGNMENT The Consultant shall not assign the performance of this Agreement, nor any part thereof, nor any monies due hereunder, without prior written consent of the District. Because of the personal nature of the services to be rendered pursuant to this Agreement, only Brent Ives shall perform the services described in this Agreement. Brent Ives may use assistants, under its direct supervision, to perform some of the services under this Agreement; however, all client contact and interaction regarding professional services shall be provided by Brent Ives. Consultant shall provide District fourteen (14) day's notice prior to the departure of Brent Ives from Consultant's employ. Should he /she leave Consultant's employ, the District shall have the option to immediately terminate this Agreement, within three (3) days of the close of said notice period. Upon termination of this agreement, Consultant's sole compensation shall be payment for actual services performed up to, and including, the date of termination or as may be otherwise agreed to in writing between the Board of Directors and the Consultant. III 18. LICENSES 0 At all times during the term of this Agreement, Consultant shall have in full force and effect, all licenses required of it by law for the performance of the services described in this Agreement. 19. GOVERNING LAW The District and Consultant understand and agree that the laws of the State of California shall govern the rights, obligations, duties and liabilities of the parties to this Agreement and also govern the interpretation of this Agreement. Any litigation concerning this Agreement shall take place in the municipal, superior or federal district court with jurisdiction over the Costa Mesa Sanitary District. 20. ENTIRE AGREEMENT This Agreement contains the entire understanding between the parties relating to the obligations of the parties described in this Agreement. All prior or contemporaneous agreements, understandings, representations, and statements, oral or written, are merged into this Agreement and shall be of no further force or effect. Each party is entering into this Agreement based solely upon the representations set forth herein and upon each party's own independent investigation of any and all facts such party deems material. 21. CONTENTS OF REQUEST FOR PROPOSAL AND PROPOSAL Consultant is bound by the contents of Exhibit hereto and incorporated herein by this reference and the contents of the certified minutes of the January 27, 2009 meeting of the Costa Mesa Sanitary District Board of Directors, Exhibit hereto. In the event of conflict, the requirements of District's Request for Proposals and this Agreement shall take precedence over those contained in the Consultant's proposals. 22. MODIFICATION No modification to this Agreement shall be effective unless it is in writing and signed by authorized representatives of the parties hereto. L-11 • • 23. AUTHORITY TO EXECUTE THIS AGREEMENT The person or persons executing this Agreement on behalf of Consultant warrants and represents that he /she has the authority to execute this Agreement on behalf of the Consultant and has the authority to bind Consultant to the performance of its obligations hereunder. 24. INTERPRETATION In the event of conflict or inconsistency between this Agreement and any other document, including any proposal or Exhibit hereto, this Agreement shall control unless a contrary intent is clearly stated. IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed this day and year first above written. COSTA MESA SANITARY DISTRICT Is District Manager ATTEST: District Clerk APPROVED AS TO FORM: District Counsel W BHI MANAGEMENT CONSULTING Signature Typed Name Title • • BHI Management Consulting 2459 Neptune Ct. Suite 110 Tracy, Ease■ s � : (209) 835 -3772 brent@bhiconsulting.com Overview of Amendment and Scope of Project: The objective of this proposal is to outline professional services to the Costa Mesa Sanitary District (District) for assistance in the preparation of an integrated two to three - year Strategic Plan (Plan) with five -year goals. Brent Ives (Consultant), Principal of BHT Management Consulting, will be the primary consultant on this project. BHI's effort and scope of work will be organized in the following manner. Strategic Planning utilizing the integrated model herein brings a number of benefits for a public agency. It allows for the members of the elected Board /Council to engage at the appropriate level, in the creation and understanding of a true Mission and Vision for the agency. It also allows for the professional staff to do what they do best, organize and implement positive and productive work programs in support of the Mission and Vision. The action oriented strategic plan allows for linkage between the foundational statements of Mission and Vision to actual work plans, projects and initiatives that move an agency forward. This proposal promotes a two to three -year strategic plan that also creates clarity and buy -in for all involved by allowing for numerous stakeholders to be involved in the agency's future. In this case, the Plan will use as a basis the discussion items that were developed by the Board and staff on November 17. It is anticipated that these tasks will be integrated into the resultant comprehensive Plan. The resultant Plan becomes the "way we plan here" for agencies, provided they fully implement its benefits. Since this Plan creates a clear view into the five -year future for all involved, it truly eliminates many of the misunderstanding, direction and communications issues facing public agencies today. -- BHI Management Consulting -- 1 (209)740 -6779 Costa Mesa Sanitary District November 24. 2008 It is based on the knowledge that the District desires a comprehensive and integrated • Strategic Plan that our proposal is so structured. As such, there is work proposed to gather input from employees to gain their perspective on District future, this allows for better buy -in for the strategy. There is also work proposed to allow the Consultant to spend time with both senior staff and individual Board members to gain their perspective on the true Mission of the District, allow for them to consider a Vision for the District and develop their perspectives on District strengths, weaknesses, opportunities and threats (SWOT). All of this input allows for the Consultant to make better use of the time spent in the Board workshop and allow for the Board to be fully prepared and fully engage in the process at the right level. Task Detail The work outlined herein is generally divided into 3 phases: 1. Information Gathering 2. Board Strategic Planning Session 3. Plan Development MISSION INPUT FF�M • STAKEHOLDERS L CIO 2 V FIVE YEARLY WORKPLANS The detail of these three phases is outlined below. 1 a. Conduct initial meetings with General Manager, key staff and Board sub - committee members to discuss background, to develop the specific approach and discuss key coverage areas for inclusion in the plan. Throughout the process this group may act as a Steering Committee for the Plan. 2 -- BHI Management Consulting -- (209)740 -6779 SAMPLE _ - STRATEGIC ELEMENTS ______.._ _._ _._..__- _._ .._._...___ Fmewe Infrespvoture Orgawsuon Partnerships Admimsusuor Reyulewry RelatJOns Aa�O Auto' k' A"— Aaron5 AC'.IGrv. Gas Mio . Go9$ M:.A.' scale CddC C-ii, Mmtwi :noetire6 hwuW Gwc krAw_ GngMp wttk nr ry -k Oi,96 %wA O PWQ O JDN x A STRATEGIC ACTIONS V FIVE YEARLY WORKPLANS The detail of these three phases is outlined below. 1 a. Conduct initial meetings with General Manager, key staff and Board sub - committee members to discuss background, to develop the specific approach and discuss key coverage areas for inclusion in the plan. Throughout the process this group may act as a Steering Committee for the Plan. 2 -- BHI Management Consulting -- (209)740 -6779 • Costa Mesa Sanitary District November 24-200 lb. Conduct a meeting(s) with District employees to gather their thoughts and perspectives regarding future District -wide vision, initiatives and strategy, while allowing their integration into the planning process. This step allows for employees to be a part of planning the agency's future, which develops better buy -in for the final product lc. Conduct individual interviews for each Board member to gather their thoughts and perspectives regarding the future of the District and collect their individual vision for the future. District strengths, weaknesses, opportunities and threats will also be considered. This step allows for the Board to fully engage and for the Consultant to be fully prepared for the workshop and make best use of the time. 2. Conduct a Strategic Planning study session (estimated 6 -8 hours) with the Board including the following elements. - Using PowerPoint discussion tools, re- visit, refine, clarify any current, or develop new, Mission statement, Vision statement and Core Values of the District. - Discuss and organize key pre - planning discussion items within the five -year planning horizon. Develop the strategic objective and strategy statement for each item as a team. - Work on the organization of plans and strategies necessary to support a 2 -year Plan with a five -year workplan. 3a. Work with Steering Comm. (named above) to produce progressive stages of the plan through to final draft phase. Taking the workplan to employees might be integrated into this activity to assure plan veracity and employee buy -in (Optional). This is anticipated to comprise 2 -3 meetings of this committee, generally on a bi- weekly frequency. 3b. Consultant will make a briefing presentation of the initial draft to the Board for "tone check" to assure that the Plan is headed in the direction expected. It is expected that the consultant will be present for this presentation 3c. Consultant to provide a PowerPoint type presentation briefing of the final draft for Staff to present to the Board. 3d. Print and provide 7 bound copies of final Plan to the District along with electronic version on CD in Microsoft Word and .PDF formats. Note: (13111 Management Consulting may utilize associate consultants to assist during planning sessions and steering committee work.) 3 -- BHI Management Consulting -- (209)740 -6779 Costa Mesa Sanitary District November 24 2008 Preliminary Schedule (dates approximate): • Engagement begins approximately two to three weeks from receipt of this signed agreement. The schedule outlined herein is divided into the typical 3 phases: 1. Information Gathering 2. Board Strategic Planning Workshop 3. Document Development The estimated schedule of these three phases is broken down below. Timeframes stated depend heavily on availability of Board and Staff at the times proposed. Task Set Schedule: (based on notice to proceed in mid - December Ia. Initial meetings with Sr. Staff (Steering Cornrn.) February lb. Conduct employee session(s) February lc. Board interviews February 2. Conduct Strategic Planning workshop (Board/Sr. Staff) February -March 3a. Meet with Steering Comm. to draft the plan (3 -4 meetings) March -April 3b. "Tone- check" meeting with the Board April 3c. Final plan to Board for approval April -May Terms and Conditions: • BHI Management Consulting shall perform above services as agreed under authorized signature amendment of the District. Consultant shall not begin work until receipt of signed agreement. Billing shall be monthly. The estimated costs per phase below are an estimated spread of hourly costs across the BHI organization. The cost for the three phases will generally be broken down as follows: 1. Information Gathering 35% 2. Workshop 25% 3. Plan Development 40% Effort will be spread not to exceed the agreed amendment amount. Signature lines are provided below. 4 -- BHI Management Consulting -- (209)740 -6779 Costa Mesa Sanitary District November 24. 2008 Costs and Rates: • The total cost of the effort to support the scope described herein is (including travel) not to exceed $21,000.00, with estimated expenses as outlined in Table 1 below with billing as shown in Table 1. Estimated breakdown of known costs are outlined in Table 1 below. Table 1 — Task Specific Cost Estimate Breakdown Piindpa - (Ives) Si. Consultant Editor. a'borH' /t' ask Costgfinesa saniib District. ` _ ry }- 4$220 /Hr: _.; y. a ° @$110lhr ,; ,@$65 /hr : �,. .Total ,;:.. ;Task Cast ; . Comments TASKS Hours Hours Hours Information Ga thering Phase 26 10 0 36 $ 6'820:00 Workshop dnd Preparation's 16 8 0 24 $ 4400.00 Doaumerif Development: °,: 30 0 8 38 $ 7 i20i00 0 $ PL TOTAL AN:. 72. 18: 8 - 98 18,340.00 . • Tiroe`or: Expense . Cost per Cost. „Cost Tofial ;..`; , 6 visits Can avel expense for in- estimated District visits $450 /t6p 2700 350 200 0 0 3250 Trips can vary and many times multiple clients allow 2 70600 for less cost $ 350.00 $ 200.00 0 $ 3;250.00 Additional tasks, not covered specifically by this amendment may be added by contract addendum. The undersigned parties agree to the terns and conditions of the workscope as described in this amendment. Authorization: Robin Hamers, Manager /District Engineer Date Costa Mesa Sanitary District Costa Mesa, CA 5 -- BHI Management Consulting -- (209)740 -6779 Brent H. Ives, Principal Date BHI Management Consulting Tracy, CA Costa Mesa Salutary District November 24. 2008 Bio of Primary Consultant: BHI brings unique qualifications to this project by a dual perspective approach to the process of drafting such statements that are both practical and useful. Mr. Brent Ives has worked with numerous Special Districts and Cities across the state dealing with organizational issues primarily in optimizing operational approach for each Agency as needed. BHI is currently engaged with two similar projects with California special districts on strategic planning. Additionally, Brent serves as a faculty member on the Special Districts Governance Academy for Special District Board members, teaching classes in the "Foundations of Governance ", "Setting Direction and Community Leadership" and "The Board's Role in Human Resources ". Brent has taught representative Board members and staff from over 100 Districts across the state and _ Oregon. He is educated in Organizational Behavior at the University of San Francisco, 26 years experience as a technical manager for the Lawrence Livermore National Laboratory and 14 years as a City Council Member in the City of Tracy California. He is currently the elected Mayor of Tracy, California and a member of the Altamont Express (commute rail service) commission and Chairman of the South County Fire Protection Authority in San Joaquin Count and Chairman of the Council of Governments for San Joaquin County. Since 1996, BHI Management Consulting has been a recognized firm that primarily serves Special Districts in California with issues such as organizational performance, strategic planning, Board effectiveness, employee performance management, supervisor training and executive search. Brent's broad experience in organizational effectiveness governance and management will aid in leading the Agency through a proven strategic planning process. CURRENT PROJECTS: Orange County Sanitation District (Mr. Bob Ghirelli, Assistant General Manager, (rhirelli @OCSD.com), 714 -593 -7400 - BHI was engaged to assist the with a Strategic Plan for this prestigious organization in 2007 and again in 2008 for the Plan's annual update(2.5 million served with sanitation services nearly all of Orange County, California). Brent has worked, and is currently working with, the Board of Directors in a series of workshops (25 members from various member agencies (Mayors, Council Members and County Supervisors), along with leading the Executive Management Team of the agency to complete its multi -year Strategic Plan. Brent is the Principal consultant for this project. Dublin San Ramon Services District, (Water and Sanitary Services) (Mr. Bert Michalczyk, General Manager, (michalczyk @dsrsd.com), 925 - 828 -0515 — Currently on final stages of performing background reviews and meeting with senior staff in preparation for emerging phases of the project of developing a five - year Strategic Plan for the District with provides sanitary sewer services for 6 -- BHI Management Consulting -- (209)740 -6779 • Costa Mesa Sanitary District November 24. 2008 120,000 in the Dublin -San Ramon Valley in Northern Ca. Brent is the Principal consultant for this project. ($49,000) Las Gallinas Valley Sanitary District, Mr. Mark Williams, General Manager, (mwilliams @1 vg sd.orR), 415- 472 -1734, - Very small agency currently in the final stages of completing the five -year Strategic Plan for this agency. ($19,450, including expenses) Juruna Community Services District, Mr. Eldon Horst, General. Manager, ehorst @jcsd.us), 951- 685 -7434 — A mid -sized District that provides water, sanitary, lighting and landscape and other services to its community. BHI is assisting the District with a comprehensive five -year Strategic Plan. ($33,555 including - expenses) SIMILAR PAST ENGAGEMENTS AND EXPERIENCE: Numerous others upon request. Mt. View Sanitary District (Mr. Dave Contreras. General Manager, (925 -228- 5635, x -32) Performed organizational analysis, reworked job descriptions, created is a full five -year Strategic Plan for the District. Big Bear City Department of Water and Power, Mr. Bill LeHave, Interim General Manager, (Lahayeb @CITYBIGBEARLAKE.com), 909 - 866 -5050, Assisted the Department with a three -year project oriented Strategic Plan to assist the agency with prioritization and direction. Project currently in final stages of drafting. ($16,500, including expenses) Tuolumne Utilities District, (Water and Sanitary Services) (Mr. Pete Kamm, General Manager, (pkampa @tuolumneutilities.com). 209 -536 -6485 — In final stages of the project of developing a five -year Strategic Plan for the District. Plan includes sections for both water and sanitary services. The public, employees and partner agencies provided their input to the PIan through pre- workshop meetings. ($33,000 including expenses) Palmdale Water District (Mr. Raul Figueroa, Board President, Mr. Dennis LaMoreaux, General Manager, (661- 947 - 4111). Performed numerous organizational services including a full five -year Strategic Plan, employee survey, organizational review, supervisory training, and employee performance appraisal rework. 7 -- BHI Management Consulting -- (209)740 -6779 0 LICENSE FOR SHORT TERM USE OF REAL. PROPERTY 0 In re: APN: 419 -091 -04 & 419 -091 -05 174 West Wilson Street, Costa Mesa, California RECITALS THIS LICENSE is made and entered into this 3rd day of February, 2009, by and between the COSTA MESA SANITARY DISTRICT, hereinafter referred to as "DISTRICT," and D.M. KISLING CONSTRUCTION, hereinafter referred to as "KISLING." WHEREAS, DISTRICT owns that certain real property described in Exhibit "A" attached hereto, also referred to as APN 419 - 091 -04 and 419 - 091 -05, more commonly referred to as 174 West Wilson Street, Costa Mesa, California, hereinafter referred to as "PROPERTY;" WHEREAS, KISLING desires to use the PROPERTY as a storage area for construction equipment and DISTRICT desires to grant KISLING a license to use the PROPERTY as a storage area for a license rental fee; WHEREAS, KISLING desires to use and occupy the PROPERTY before a formal lease agreement can be presented to the Board of Directors on February 26, 2009. Therefore, this LICENSE is necessary to provide a temporary and non- committed arrangement whereby KISLING can occupy and use the PROPERTY while still providing complete discretion to the Board of Directors of the DISTRICT to terminate such use immediately if the Board so desires. WHEREAS, this license agreement (hereinafter "LICENSE ") is temporary and will either be terminated during a meeting of the Board of Directors of the DISTRICT on February 26, 2009, expire on March 31, 2009, or be superseded by a formal lease agreement following a meeting of the Board of Directors of the DISTRICT on March 26, 2009. NOW, THEREFORE, in consideration of the promises and agreements hereinafter made and exchanged, DISTRICT and KISLING mutually agree to enter into a LICENSE agreement for the use of the "PROPERTY" whereby KISLING will use said PROPERTY under the terms and conditions contained herein: TERMS 1. Term. DISTRICT grants KISLING a LICENSE to use and occupy the PROPERTY beginning on February 3, 2009. This LICENSE shall expire on March 31, 2009 following the March 26, 2009 meeting of the Board of Directors of the DISTRICT unless extended in writing and signed by both parties. This LICENSE may also be terminated by the DISTRICT at any time prior thereto. LICENSE 174 West Wilson Street Page 2 of 7 2. License Fee. The license fee shall be $1,140.00 for the period of 57 days from February 3, 2009 to March 31, 2009, at a prorated rate of $600.00 /month. KISLING shall pay the full amount of the license fee prior to occupying the PROPERTY. If this LICENSE is terminated prior to March 31, 2009, DISTRICT shall issue KISLING a pro -rata refund of the license fee. KISLING shall not be entitled to any other form of compensation or damages for such early termination. 3. Board Approval. This LICENSE is temporary and all rights to possession of the PROPERTY contained herein are subject to immediate termination if the LICENSE is terminated during the February 26, 2009 meeting of the Board of Directors or if a formal lease is not approved by the Board of Directors of the DISTRICT at its March 26, 2009 meeting or the term to March 31, 2009 is not approved. In such case, KISLING must remove all equipment and return the site to the condition in which it existed immediately prior to KISLINGs occupation, within three (3) working days of LICENSE termination. If a formal lease is approved by the Board, the formal lease will supersede and terminate this LICENSE. 4. Possessory Interest. The LICENSE shall only confer a possessory interest in the PROPERTY. No ownership is conveyed by this LICENSE and DISTRICT shall continue to own the PROPERTY in fee. 5. Hold Harmless Agreement. To the fullest extend permitted by law, KISLING agrees to defend, indemnify and hold harmless, DISTRICT and any and all of DISTRICT's boards, offices, employees, agents, assigns, and successors in interest through legal counsel reasonably acceptable to the DISTRICT from and against any and all claims, losses, demands, and expenses, including, but not limited to, attorney's fees and costs of litigation, on account of bodily injury, including death, or property damage arising out of or in any way connected to KISLING's use under this LICENSE of the PROPERTY. Without affecting any of the rights of DISTRICT under any provision of this LICENSE, KISLING shall not be required to defend, indemnify and hold harmless DISTRICT for liability attributable to the active negligence of DISTRICT, provided such active negligence is determined by agreement between the parties or by the findings of a court of competent jurisdiction. In cases where DISTRICT is shown to have been actively negligent and where DISTRICT's active negligence accounts for only a percentage of the liability involved, the obligation of KISLING will be for that entire portion or percentage of liability not attributable to the active negligence of DISTRICT. 6. Permitted Use. KISLING shall use and occupy the PROPERTY only for commercial equipment storage and for no other purpose. KISLING shall not use or permit the use of the PROPERTY in any manner that is unlawful, creates waste or a nuisance, or causes damage to the PROPERTY or neighboring premises or property, including, but not limited to, soil • LICENSE 174 West Wilson Street Page 3 of 7 contamination. KISLING agrees to comply with all applicable laws including storm water drainage laws. KISLING agrees that its use will be in compliance with all laws, including city zoning and land use laws and will obtain all necessary permits and approvals for such use at KISLING's sole cost and expense. 7. As Is. Prior to assuming this LICENSE, KISLING and /or its agents shall perform whatever investigation deemed necessary to ensure the PROPERTY is suitable for KISLING's use. KISLING shall take the PROPERTY "as is" and DISTRICT shall be under no obligation to alter or repair the PROPERTY after KISLING takes possession. 8. Privacy Screening. KISLING shall maintain the privacy screen around the entire perimeter of the PROPERTY that shall be five feet in height and conceal the equipment that is to be contained thereon. 9. Fixtures. Any fixtures installed during the term of this LICENSE shall become the property of the DISTRICT. • 10. Taxes. DISTRICT is a public entity and is not obligated to pay taxes. In the event KISLING's use of the PROPERTY creates tax liability, KISLING shall assume responsibility for payment of such tax liability(ies). KISLING is hereby advised that the possessory property interest may be subject to property taxation if created, and that KISLING may be subject to the payment of property taxes levied on the interest. KISLING is advised to review, with legal counsel, California Revenue &.Taxation Code section 107.6. 11. Maintenance and Repairs. KISLING shall, at KISLING's expense, keep the PROPERTY in good order, condition and repair and shall exercise and perform good maintenance practices. KISLING's obligations shall include restorations, replacements or renewals when necessary to keep the PROPERTY in good order, condition and repair and shall exercise and perform good maintenance practices. KISLING shall return the site to its present condition upon termination of the LICENSE unless a formal lease is approved granting KISLING additional time to occupy and possess the PROPERTY. 12. Assignment and Subletting. KISLING shall not assign or sublet any portion or interest in this LICENSE. 13. Default, Breach, Remedies. In the event of a default or breach of this LICENSE by KISLING, the following remedies will be available to DISTRICT: LICENSE 174 West Wilson Street Page 4 of 7 (a) If KISLING fails to perform any affirmative duty or obligation of KISLING under this LICENSE, within ten (10) days after written notice to KISLING (or, in the case of emergency, without notice), DISTRICT may at its option (but without obligation to do so), perform such duty or obligation on KISLING's behalf. The costs and expenses of any such performance by KISLING shall be due and payable by KISLING to DISTRICT upon invoice therefor. (b) Terminate KISLING's right to possession of the PROPERTY by any lawful means, in which case this LICENSE and the term hereof shall terminate and KISLING shall immediately surrender possession of the PROPERTY to DISTRICT. (c) Continue the LICENSE and KISLING's right to possession after KISLING's Breach. (d) Pursue any other remedy now or hereafter available to DISTRICT under the laws or judicial decisions of the state wherein the Premises are located. • (e) The expiration or termination of this LICENSE and /or the termination of • KISLING's right to possession shall not relieve KISLING from liability under any indemnity provisions of this LICENSE as to matters occurring or accruing during the term hereof or by reason of KISLING's occupancy of the Premises. 14. Notices. The parties hereto agree that all notices, offers and written communication contemplated by this LICENSE may be provided to the following persons at the following addresses: DISTRICT: Thomas A. Fauth Assistant District Manager Costa Mesa Sanitary District 628 W 19th Street Costa Mesa, CA 92627 KISLING: David Mark Kisling President D.M. KISLING Construction P.O. Box 250 Laguna Beach, CA 92652 -0250 U LICENSE 174 West Wilson Street Page 5 of 7 15. Attorney's fees. If either party brings any action or proceeding to enforce, protect, or establish any right or remedy provided for in this LICENSE, the prevailing party shall be entitled to recover reasonable attorney's fees and costs of litigation. 16. Savings Clause. The invalidity in whole or in part of any provisions hereof shall not affect the validity of any other provision. 17. Successors -in- Interest. This LICENSE shall be binding on the parties' agents, representatives, successors, successors -in- interest, heirs, assigns, assignees, and anyone acting (or purporting to act) on the parties' behalf. • i►� LICENSE 174 West Wilson Street Page 6 of 7 IN WITNESS WHEREOF, the parties hereto have entered into this LICENSE the date and year first above written: COSTA MESA SANITARY DISTRICT: Thomas Fauth Assistant District Manager Costa Mesa Sanitary District D.M. KISLING CONSTRUCTION David Mike Kisling President D.M. KISLING Construction APPROVED AS TO FORM: Colin Burns Associate District Counsel 0 LICENSE 174 West Wilson Street • Page 7 of 7 Exhibit "A" Legal Description The East 140 feet of the West 305.23 feet of the South 205 feet of Lot 1 of Tract No. 156, as shown on a Map thereof recorded in book 11, page(s) 47, miscellaneous maps, Records of Orange County, California (as measured from the center lines of Wilson Street and Fairview Road), excepting the North 45 feet thereof. • U A4 COUNTY OF ORANGE AUDITOR — CONTROLLER SOLD TO P.O. Box 567 SANTA ANA, CALIFORNIA 92702 OAME Costa Mesa Sanitary District RJECEIVE® ADDRESS 628 W. 19th Street Costa Mesa, Ca 92627 FEB L 3 21 09 COSTA MESA SAj , k; + U,slIul,l PHONE SS.# Q PITT "J{' FND AGY I "ORG ACTV IN THE BOX IF 100 031 I'll GOVERNMENT AGENCY INVOICE NO. 237357 DATE 1/30/09 REFERENCE THIS NUMBER ON YOUR REMITTANCES FOR PROPER CREDIT. ACCOUNTING CODE REV SUB JOB REPT B/S SUB SOURCE REV NUMBER CATG ACCT OBJ OBJ 7340 04 GV323 AMOUNT $58,285.54 P.O. THIS INVOICE PREPARED BY: Janine Boiarsky 'PHONE# 714)567 -5107 QUANTITY DESCRIPTION PRICE AMOUNT 1Registrar of Voters 11/4/08 Presidential General Election: Total Regular Operations (See Attached Invoice Breakdown) $58,285.54 I- _ " .,` %,v, "J[' ILt" v""-Fr VVI I n 1 "UK KEIV11 11AAUL',. I PERSONAL CHECKS MUST BE IMPRINTED WITH - NAME, ADDRESS AND TELEPHONE NUMBER. DRIVERS LICENSE AND SOCIAL SECURITY NUMBERS ARE ALSO REQUESTED. 003- F8500 -5 (8/93) WHITE - ORIGINAL; BLUE - CUSTOMER'S RETURN COPY; PINK - AUDITOR - CONTROLLER COLLECTIONS ACCOUNTING; GOLD - DEPT. FILE • GENERAL ELECTION - NOVEMBER 4, 2008 CALCULATION - REGISTERED VOTER/PRECINCT COUNT AREAS /CITIES /DISTRICTS INVOLVED NON - BILLABLE ENTITIES VOTERS PRECINCTS RV % -AGE PP %AGE FEDERAL GOVERNMENT 1,607,989 1,766 15.1194% 15.1666% STATE GOVERNMENT 1,607,989 1,766 15.1194% 15.1666% COUNTY GOVERNMENT 1,607,989 1,766 15.1194% 15.1666% CITIES 546,037 594 5.1342% 5.1013% ANAHEIM 143,169 151 1.3462% 1.2968% BREA 23,938 27 0.2251% 0.2319% BUENA PARK 37,883 44 0.3562% 0.3779% LA PALMA 8,846 11 0.0832% 0.0945% FULLERTON 70,242 81 0.6605% 0.6956% GARDEN GROVE 79,341 84 0.7460% 0.7214% LA HABRA 27,777 28 0.2612% 0.2405% PLACENTIA 28,068 29 0.2639% 0.2491% LAGUNA WOODS 15,949 29 0.1500% 0.2491% STANTON 15,021 14 0.1412% 0.1202% YORBA LINDA 43,010 43 0.4044% 0.3693% FOUNTAIN VALLEY 36,107 43 0.3395% 0.3693% HUNTINGTON BEACH 129,193 151 1.2148% 1.2968% LOS ALAMITOS 6,989 6 0.0657% 0.0515% SEAL BEACH 20,114 26 0.1891% 0.2233% SEAL BEACH WARD DIVISION 2 4,128 6 0.0388% 0.0515% SEAL BEACH WARD DIVISION 4 3,913 5 0.0368% 6.0429% LAGUNA HILLS 19,752 19 0.1857% 0.1632% WESTMINSTER 47,697 52 0.4485% 0.4466% DANA POINT 24,123 30 0.2268% 0.2576% LAGUNA BEACH 18,964 24 0.1783% 0.2061% MISSION VIEJO 62,298 69 0.5858% 0.5926% SAN JUAN CAPISTRANO 19,448 24 0.1829% 0.2061% COSTA MESA 56,673 60 0.5329% 0.5153% NEWPORT BEACH 63,554 73 0.5976% 0.6269% RANCHO SANTA MARGARITA 28,506 31 0.2680% 0.2662% LAKE FOREST 45,087 49 0.4239% 0.4208% LAGUNA NIGUEL 42,625 38 0.4008% 0.3263% ORANGE 70,026 80 0.6584% 0.6870% SANTA ANA 103,290 109 0.9712% 0.9361% TUSTIN 34,729 36 03265% 0.3092% VILLA PARK 4,529 8 0.0426% 0.0687% IRVINE 110,525 114 1.0392% 0.9790% SAN CLEMENTE 41,271 44 0.3881% 0.3779% UNINCORPORATED AREAS DISTRICTS COMMUNITY COLLEGE DISTRICTS MT. SAN ANTONIO COLLEGE DISTRICT 99 0 0.0009% 0.0000% COAST COMMUNITY COLLEGE DISTRICT 392,761 446 3.6930% 3.8303% NORTH ORANGE COUNTY COMMUNITY COLLEGE DISTRICT 433,011 468 4.0715% 4.0192 % SOUTH ORANGE COUNTY COMMUNITY COLLEGE DISTRICT 546,037 594 5.1342% 5.1013% NCHO SANTIAGO. COMMUNITY COLLEGE DISTRICT 236,081 258 2.2198% 2.2157% ELEMENTARY SCHOOL DISTRICTS HUNTINGTON BEACH CITY SCHOOL DISTRICT 60,911 73 0.5727% 0.6269% WESTMINSTER SCHOOL DISTRICT 42,568 49 0.4003% 0.4208% a ANAHEIM CITY SCHOOL DISTRICT 72,024 75 0.6772% 0.6441% CENTRALIA SCHOOL DISTRICT 27,347 31 0.2571% 0.2662% CYPRESS SCHOOL DISTRICT 26,121 27 0.2456% 0.2319% SAVANNA SCHOOL DISTRICT 13,805 13 0.1298% 0.1116% LA HABRA CITY SCHOOL DISTRICT 23,864 24 0.2244% 0.2061% LOWELL JOINT SCHOOL DISTRICT 7,488 8 0.0704% 0.0687% HIGH SCHOOL DISTRICTS 128,534 135 1.2086% 1.1594% HUNTINGTON BEACH UNION HIGH SCHOOL DISTRICT 197,644 232 1.8584% 1.9924% ANAHEIM UNION HIGH SCHOOL DISTRICT 164,374 175 1.5456% 1.5029% UNIFIED SCHOOL DISTRICTS BREA OLINDA UNIFIED SCHOOL DISTRICT 21,001 24 0.1975% 0.2061% PLACENTIA - YORBA LINDA UNIFIED SCHOOL DISTRICT 92,362 94 0.8685% 0.8073% SANTA ANA USD 77,213 80 0.7260% 0.6870% CAPISTRANO UNIFIED SCHOOL DISTRICT 218,963 227 2.0588% 1.9495% SADDLEBACK VALLEY UNIFIED SCHOOL DISTRICT 132,587 156 1.2467% 1.3397% TUSTIN UNIFIED SCHOOL DISTRICT 65,984 71 0.6204% 0.6098% GARDEN GROVE UNIFIED SCHOOL DISTRICT 128,534 135 1.2086% 1.1594% ORANGE UNIFIED SCHOOL DISTRICT 118,318 138 1.1125% 1.1852% COMMUNITY SERVICE DISTRICTS 185,071 192 1.7402% 1.6489% ROSSMOOR COMMUNITY SERVICES DISTRICT 7,419 9 0.0698% 0.0773% WATER DISTRICTS ROSSMOOR/LOS ALAMITOS AREA SEWER DISTRICT 15,648 17 0.1471% 0.1460% ORANGE COUNTY WATER. DISTRICT DIVISION 2 109,052 129 1.0254% 1.1079% ORANGE COUNTY WATER DISTRICT DIVISION 4 124,074 138 1.1666% 1.1852% TRABUCO CANYON WATER DISTRICT 8,493 9 0.0799% 0.0773% SOUTH COAST WATER DISTRICT 24,241 29 0.2279% 0.2491% YORBA LINDA WATER DISTRICT 47,613 49 0.4477% 0.4208% MUNICIPAL WATER DISTRICT OF ORANGE COUNTY 6 170,931 176 1.6072% 1.5115% MUNICIPAL WATER DISTRICT OF ORANGE COUNTY 7 202,618 216 1.9052% 1.8550% IRVINE RANCH WATER DISTRICT 185,071 192 1.7402% 1.6489% MOULTON - NIGUEL WATER DISTRICT DIV 3 20,143 17 0.1894% 0.1460% MOULTON - NIGUEL WATER DISTRICT DIV 5 14,057 13 0.1322% 0.1116% MOULTON - NIGUEL WATER DISTRICT DIV 6 15,851 15 0.1490% 0.1288% SANTA MARGARITA WATER DISTRICT 92,230 97 0.8672% 0.8330% PARKS & RECREATION DISTRICTS SILVERADO- MODJESKA RECREATION AND PARK D 1,209 1 0.0114% 0.0086% SANITATION DISTRICTS COSTA MESA SANITARY DISTRICT 60,975 65 0.5733% 0.5582% MIDWAY CITY SANITARY DISTRICT 51,568 57 0.4849% 0.4895% SPECIAL TEMPORARY DISTRICTS LOS ALAMITOS USD 28,757 32 0.2704% 0.2748% TUSTIN USD SCHOOL FACILITIES IMPROV. DIST. NO. 2008 45,457 49 0.4274% 0.4208% 0 • TOTALS FOR SPREAD PERCENTAGES 10,635,256 11,644 100.0000% 100.0000% 0 .7 • • PRESIDENTIAL GENERAL ELECTION November 4, 2008 COSTA MESA SANITARY DISTRICT OPERATIONS TALLY CENTER SAMPLE BALLOT CANDIDATE FILING POLUOFFICER OPERATIONS PHONE BANK OPERATONS SUPPLY BOX W /CONTENTS & VOTING BOOTHS POSTAGE (EXCEPT VBM) OFFICIAL BALLOTS LABOR SPREAD BY PRECINCT LABOR SPREAD BY VOTER COUNT POLLING PLACE RENTAL TRAINING CLASS FACILITY EARLY VOTING OUTREACH ACTIVITIES OUTSIDE LABOR PRECINCT /CANVASS OFFICER AGENCY LABOR - WAREHOUSE WORKERS AGENCY LABOR - VOTER CLERK CTS TRANSLATION OTHER SHARED COSTS BY BREAKDOWN TOTAL OF SHARED COST VOTE BY MAIL BALLOTS /SUPPLIES POSTAGE AGENCY LABOR - VOTE BY MAIL DATA ENTRY AGENCY LABOR - VOTE BY MAIL PROCESSING IN -HOUSE VOTE BY MAIL LABOR LABOR (E -NIGHT PAYROLL) TOTAL VOTE BY MAIL UNIQUE COSTS MEASURE CANDIDATE STATEMENTS (200 WORDS) MAPS SIGNATURE VERIFICATION "INVOICE LAYOUT - BALLOTS /SAMPLE BALLOTS POLLING PLACE OPERATIONS POSTAGE OTHER SERVICES AND SUPPLIES LABOR CANDIDATE STATEMENTS (200 WORDS) MEASURE COST 0.5733% 0.5582% BASED ON VOTERS PRECINCTS VOTER 426.57 VOTER 7,586.30 VOTER 37.55 POLLS 1,467.64 VOTER 41.51 POLLS 1,009.60 VOTER 1,911.16 POLLS 2,032.43 POLLS 19,304.09 VOTER 16,019.59 POLLS 284.96 POLLS 0.56 POLLS 1,408.51 POLLS 191.57 POLLS 6,223.70 VOTER 0.00 VOTER 0.00 VOTER 33.95 VOTER 305.85 26,362.48 31,923.06 58,285.54 VOTER 2,210.74 VOTER 644.98 VOTER 112.03 VOTER 0.00 VOTER 6,373.07 VOTER 543.06 9,883.88 COST QTY TAX TOTAL 0.00 1 INCLUDED 0.00 0.00 1 INCLUDED 0.00 0.00 1 INCLUDED 0.00 0.00 0 N/A 0.00 9,618.73 10,586.54 1,911.16 811.48 35,357.63 0.00 0.00 58,285.54 PRESIDENTIAL GENERAL ELECTION . November 4, 2008 COSTA MESA SANITARY DISTRICT REGULAR OPERATIONS BALLOTS /SAMPLE BALLOTS 9,618.73 POLLING PLACE OPERATIONS 10,586.54 POSTAGE 1,911.16 OTHER SERVICES AND SUPPLIES 811.48 LABOR 35,357.63 CANDIDATE STATEMENTS (200 WORDS) 0.00 MEASURE 0.00 58,285.54 TOTAL 58,285.54 COST PER VOTER @ 60,975 0.96 • • f COUNTY OF ORANGE AUDITOR— CONTROLLER SOLD TO P.O. BOX 567 SANTA ANA, CALIFORNIA 92702 offi Costa Mesa Sanitary District R ECEI�E ADDRESS p 628 W. 19th �'�t . Costa Mesa, CA 9262*7 FEB - 9 2007 PHONE (949)645-8400 COSTA MESA SANITARY DISTRICT SS.# ACCOUNTING CODE INVOICE N0. 237028 DATE February 6, 2007 REFERENCE THIS NUMBER ON YOUR REMITTANCES FOR PROPER CREDIT. "X!, FND AGY ORG ACTV REV SOURCE SUB REV JOB NUMBER REPT CATG B/S ACCT OBJ SUB OBJ AMOUNT ® PUT GOVNT 100 031 441 RE03 7340 04 GV312 $44,652.04 AGENCY P.O. THIS INVOICE PREPARED B Kate Gold PHONE# (714) 567 -5107 QUANTITY DESCRIPTION PRICE AMOUNT Billing For Registzar of Voters services related to General Election held on November 7, 2006, $44,652.04 .d- I �-.-� -,J � -1 TOTAL DUE: PLEASE RETURN BLUE COPY OF INVOICE WITH YOUR REMITTANCE. PERSONAL CHECKS MUST BE IMPRINTED WITH - NAME, ADDRESS AND TELEPHONE NUMBER. DRIVERS LICENSE AND SOCIAL SECURITY NUMBERS ARE ALSO REQUESTED. 003- F8500 -5 (8/93) WHITE - ORIGINAL; BLUE - CUSTOMER'S RETURN COPY; PINK - AUDITOR- CONTROLLER COLLECTIONS ACCOUNTING; GOLD - DEPT. FILE 2006 ELECTION $44,652.04 j r� COSTA MESA SANITARY DIST OPERATIONS TALLY CENTER SAMPLE BALLOT CANDIDATE FILING POLUOFFICER OPERATIONS PHONE BANK OPERATONS SUPPLY BOX W /CONTENTS & VOTING BOOTHS POSTAGE (EXCEPT AV) OFFICIAL BALLOTS LABOR SPREAD BY PRECINCT LABOR SPREAD BY VOTER COUNT POLLING PLACE RENTAL TRAINING CLASS FACILITY EARLY VOTING OUTREACH ACTIVITIES OUTSIDE LABOR PRECINCT /CANVASS OFFICER AGENCY LABOR - VOTER CLERKS -PHONE BANK AGENCY LABOR - PROVISIONALS VOTER CLERK TALLY /COLLECTION CENTER COMMUNICATIONS/TRANSPORTATION DISTRIBUTION WORKERS 0 CLASS TRAINER GENERAL ELECTION November 7, 2006 SHARED COSTS BY BREAKDOWN TOTAL OF SHARED COST ABSENTEE OPERATIONS BALLOTS /SUPPLIES POSTAGE AGENCY LABOR - AV DATA ENTRY AGENCY LABOR - AV PROCESSING IN -HOUSE ABSENTEE LABOR LABOR (E -NIGHT PAYROLL) TOTAL ABSENTEE UNIQUE COSTS MEASURE CANDIDATE STATEMENTS (200 WORDS) MAPS SIGNATURE VERIFICATION "INVOICE LAYOUT" BALLOTS /SAMPLE BALLOTS POLLING PLACE OPERATIONS POSTAGE OTHER SERVICES AND SUPPLIES LABOR CANDIDATE STATEMENTS (200 WORDS) MEASURE COST 0.6759% 0.6594% BASED ON VOTERS PRECINCTS VOTER 298.19 VOTER 11,897.38 VOTER 11.19 POLLS 390.84 1,402.15 VOTER 24.59 POLLS QTY TAX 508.38 VOTER 1,278.51 0.00 POLLS 0 INCLUDED _1,059.40 POLLS INCLUDED 10,438.18 VOTER 11,263.85 0.00 POLLS 304.31 POLLS 0.00 POLLS 800.16 POLLS 9.01 POLLS 4,004.42 VOTER 8.80 VOTER 26.32 VOTER 2.36 VOTER 1,314.84 z p j cq VOTER 0.00 VOTER 0.00 26,126.03 18,526.01 44,652.04 VOTER 2,962.82 VOTER 421.94 VOTER 0.00 VOTER 43.37 VOTER 3,110.89 VOTER 390.84 6,929.86 COST QTY TAX TOTAL 0.00 0 INCLUDED 0.00 0.00 0 INCLUDED 0.00 2.50 INCLUDED 0.00 3.40 N/A 0.00 12,956.78 7,028.43 1,278.51 333.97 23,054.35 0.00 0.00 44,652.04 z p j cq GENERAL ELECTION 39028 November 7, 2006 COSTA MESA SANITARY DIST REGULAR OPERATIONS BALLOTS /SAMPLE BALLOTS 12,956.78 POLLING PLACE OPERATIONS 7,028.43 POSTAGE 1,278.51 OTHER SERVICES AND SUPPLIES 333.97 LABOR 23, 054.35 CANDIDATE STATEMENTS (200 WORDS) 0.00 MEASURE 0.00 44,652.04 TOTAL 44,652.04 COST PER VOTER @ 58,518 0.76 AI r 0 • INDEPENDENT SPECIAL DISTRICTS OF ORANGE COUNTY Executive Committee Member: President Hon. Saundra Jacobs Santa Margarita Water Dish -kt 1a Vice President Hon. Rich Freschi Serrano Water District 2"0 Vice President Hon. Bob Moore South Coast water District 8f° Vice President Hon. Shawn Dewane Mesa Consolidated WaterDistncl Secretary Tram Tran McCorMick, Kidman & Behrens Treasurer Hon. Joan C. Finnegan Municipal Water Distract of Orange County Immediate Past President Hon. Jan Debay Orange County Water District Askurninistration MW David Cordero Municipal Water Disinct of Orange County Mailing Address P.O. Box 20895 Fountain Valley, CA 92728 (714) 963 -3058 (714) 964 -5930 fax 0 (ISDOC) STATEMENT OF MEMBERSHIP DUES January 21, 2009 TO: Mr. Robin Hamers General Manager Costa Mesa Sanitary District 628 W. 19th Street Costa Mesa, CA 92627 -2716 iRECE, JAN 2 2 2009 03A MESA SA IARY DISTRICT ISDOC MEMBERSHIP DUES FOR 2009 ...... .........................$50.00 Prompt payment of your membership dues is greatly appreciated Please direct any questions concerning this statement to ISDOC Treasurer Joan C. Finnegan. ISDOC sincerely appreciates your. continued support. Please remit payment to... Thank you. ISDOC c/o Joan C. Finnegan 258 Sherwood Street Costa Mesa, CA 92627 Phone_ (949) 548 -3690 Fax: (949) 646 -1685 ** *Also, please review and update your actency's information (enclosed) for the 2009 ISDOC Member Directory. Updates should be faxed to (714) 964 -5930 by Friday, February 6, 2009 Costa Mesa Chamber of Commerce RECEIVED 1700 Adams Ave Ste 101 0 Costa Mesa CA 92626 -4865 i Mr. Tom Fauth Costa Mesa Sanitary District 628 W. 19th Street Costa Mesa CA 92628 FEB 0 3 2009 Date Number 02/01/2009 7014 INVOICE COSj4 M!A S,�P�i�iRY MINN Due: 04/01/2009 Account Number: 1413 Total Amount Due: $440.00 * TOGETHER WE'LL BE FINE IN '091 Thank you for your continued support) 1 Annual Membership Investment 04/01 /2009 to 04/01/2010 $440.00 $440.00 * Marketing is more important than ever in 2009 AND so is supporting your fellow Chamber members! As a token of our appreciation for your continued support during these challenging times we would like to email you an updated membership roster - a $35.00 value for FREE! If you are interested in receiving this valuable gift just send us your current contact information - your business card will do - along with your renewal payment, marked "please email us our FREE Together We11 Be Fine in '09!' " membership roster! Mr. Tom Fauth Costa Mesa Sanitan- District 628 W. 19th Street Costa Mesa CA 92628 LET US SUPPORT EACH OTHER IN 20091 Date of invoice: 02/01/2009 Invoice Number: 7014 Account Number: 1413 Total Amount Due: Amount Enclosed: $440.00 Chamber of Commerce February 2, 2009 Dear Chamber Member: The Costa Mesa Chamber of Commerce continues to take on an ever increasing leadership role in the community on issues pertinent to business, while at the same time creating partnerships with other segments of the community, most importantly, business- education partnerships. The Chamber assists individual businesses having difficulty dealing with local agencies and is frequently a major participant in the revision of local ordinances and fees. Examples include Costa Mesa's sign ordinance, the reduction of the traffic impact fee and the Newport Boulevard Specific Plan. As a result the Chamber has become the single most effective advocate for business in Costa Mesa. The Costa Mesa Chamber has been able to accomplish the above and more thanks to the continued support of its members. The majority of the Chamber's funding comes in the form of annual membership dues. No funds are received from government contributions or grants. Therefore, as a member of the Chamber, your continued support is vital if projects such as these are to be maintained, along with the traditional Chamber functions. Thank you for your past support and I hope that you will continue your membership. If and when the need arises, feel free to contact me for any service that I or the Chamber might provide. Sincerely, 12( Ele - Ed Fawcett President/CEO Encl. n U 1700 Adams Avenue, Suite 101 • Costa Mesa, CA 92626 • (714) 885 -9090 • FAX (714) 885-9094 • «,�Nw.costamesachamber.com • COSTA MESA SAa(t�DrszRzcr Memorandum To: Board of Directors ... an Independent Special District From: Joan Revak, Board Secretary /Program Manager /Clerk of the District Date: February 17, 2009 Subject: CITY CLERKS ASSOCIATION OF CALIFORNIA (CCAC) ANNUAL CONFERENCE The annual CCAC conference will be held April 22 -24, 2009 in Sonoma County and the theme is "Wisdom, Integrity, Neutrality and Ethics ". I believe the conference would be beneficial to me in performing the duties of District Clerk and I, respectfully, request Board approval to attend the conference. My attendance at the conference is in the current budget. Protecting our community's Health dy providing solid waste and sewer collection services crosdcagov