Agenda Packets - Board - 2011-07-28Costs Mesa Sanitary District
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Robert ®oten
President
Jaynes Ferryman
Vice President
James Fitzpatrick
Assistant Secretary
Michael Schea'f' r
Secretary
Arthur Perry
Director
Public Comments. Any member of the public may address the Board. Speakers on agenda items should
identify themselves to the Clerk before the meeting so that their input can be provided at the time the item is
considered. Speakers on non- agenda items will be heard under Public Comments. Pursuant to State law, the
Board may not discuss or take action on non - agenda items except under special circumstances. Speakers must
limit their remarks to three minutes or as decided upon by the Presiding Officer. The Presiding Officer reserves
the right to declare any speaker out of order.
Obtaining Agenda Materials: The public is entitled to copies of all documents that are made part of the
agenda packet. If any document or other writing pertaining to an agenda item is distributed to all or a majority of
the Board after the packet is prepared, a copy of that writing may be obtained at the District offices at 628 W.
19th Street, Costa Mesa, Califomia. The Clerk of the District may be contacted at (949) 645 -8400, ext. 223.
In Compliance with ADA: Contact Joan Revak, (949) 645 -8400, 48 hours prior to meeting if assistance is
needed (28 CFR 35.102.35.104 ADA Title II).
Regular Meeting - Thursday, July 28, 2011
RECOMMENDED
ACTION
CALL TO ORDER — 5:30 p. m. - 628 W. 19th Street, Costa Mesa
II. PLEDGE OF ALLEGIANCE — Director Perry
III. INVOCATION — Director Scheafer
IV. ROLL CALL (If absences occur, consider whether to deem those absences
excused based on facts presented for the absence — such
determination shall be the permission required by law.)
V. Announcement of Late Communications
NOTE: Unless directed otherwise by the Board of Directors, all actions shall be based
on /memorialized by the latest document submitted as a late communication.
VI. CONSENT CALENDAR - All matters listed under the Consent Calendar are considered
to be routine and_ will be enacted in one motion in the form listed below. There will be
no separate discussion, on these items prior to the time the Board votes on the motion,
• unless members of the Board request specific items to be removed from the Consent
Calendar for discussion, in which event the item will be removed from the Consent
Calendar and considered in its normal sequence on the agenda.
Trotecting our community's health 6y providing sold waste and sewer collection services.
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�_;osto mesa bam ta-q District July 28, 2011
AGENDA Page 2
RECOMMENDED
• ACTION
Reports
A. Minute Approval
1. Sewer System Committee Meeting — June 14, 2011
2. Recycling Committee Meeting — June 20, 2011
3. Regular Board of Directors Meeting — June 23, 2011
B. Engineer's Reports
4. Project Status Report Receive & File
C. Financial Reports
5. Refunds No Refunds
6. Occupancy Report and payment to Costa Mesa Disposal —May 2011 Approve
7. Contract Payment to CR Transfer for Recycling Services & Disposal Ratify Payment
for June 2011
® 8. Adoption of Warrant Resolution No. CMSD 2012 -1 Ratifying Payment Ratify Payments
for the Month of June 2011 in the amount of $393,676.25
9. Directors' Compensation and Reimbursement of Expenses for the Approve Compensation
Month of June 2011 & Ratify Expenses
10. Investment Report as of June 30, 2011 Approve.
11. Quarterly Budget Reports Receive & File
------------------------------------=- - - - - -- -END OF CONSENT CALENDAR------------------- - - - - --
VII. PUBLIC COMMENTS
VIII. GENERAL MANAGER'S REPORTS
A. CalPERS Update
B. CalWARN Mutual Assistance Agreement — CMSD Resolution No. 2011 -801
is
C. Volunteer Program for Litter Removal
D. Lockable Containers
Accept Report
Adopt Resolution
Oral Discussion
Consider Appropriation of
Additional Funds
protecting our community's health and the environment 6y providing solid waste andsewer collection services.
www. crosdca.gov
:o�5La iviesa bamLary 1)1SLr1CL
AGENDA
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IX.
X.
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XI.
XII.
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RECYCLING COMMITTEE
A. Monday, June 25, 2011, 10:30 a.m.
July 28, 2011
Page 3
RECOMMENDED
ACTION
The June 25, 2011 meeting is cancelled.
Note: The Recycling Committee will meet on the above date and time to
discuss the matters on a separate agenda which is posted and made a part
of this agenda. Members of the public should refer to that separate agenda
for the items discussed and to be discussed. The Board may take action
on any of those items on this agenda.
Other Board members may attend but only as observers.
ENGINEER'S REPORTS
A. Project #185 System Wide Reconstruction — Phase I:
1. Agreement with Sancon Engineering, Inc.
2. Contract Administration /Inspection Services for Project #185
System Wide Sewer Reconstruction Phase 1
SEWER SYSTEM COMMITTEE
A. Tuesday, July 19, 2011, 10:30 a.m.
CMSD Board Room, 628 W. 19th Street, Costa Mesa
Approve & Execute
Agreement
Award Contract for
Administration /Inspection
Services
Note: The Sewer System Committee will meet on the above date and time
to discuss the matters on a separate agenda which is posted and made a
part of this agenda. Members of the public should refer to that separate
agenda for the items discussed and to be discussed. The Board may take
action on any of those items on this agenda.
Other Board members may attend but only as observers.
TREASURER'S REPORTS
Accept Report
A. Investment Oversight Committee Meeting held July 28, 2011 Accept Report
(President Ooten and Director Perry)
B. CMSD Resolution No. 2011 -802 - Investment Policy for Fiscal Year 2011 -12 Adopt Resolution
ATTORNEY'S REPORTS
(Protecting our community's heafth and the environment 6y providing sol d'waste and sewer collection services.
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,L.:wq mesa mmar99 .Ulsurju July 28, 2011
AGENDA Page 4
RECOMMENDED
• ACTION
XIV. CLERK OF THE DISTRICT'S REPORTS
A. Assignment of Directors to Committees Consider
XV. LOCAL MEETINGS (REMINDER: In accordance with AB 1234 (Gov. Code § 53232.5),
a report is required to be given by a Director for any meeting for which expense
reimbursement of any kind is provided. Note: For meetings for which the per diem
compensation is sought, the Operations Code provides that such compensation is
authorized for each day's service rendered as a Director at the request of the Board (not to
exceed six days in one month), and certain meetings are specified as being eligible as set
forth in District Operations Code § 3.01.030. For meetings not so listed, the Board must
approve the service for it to be eligible for the per day compensation.)
A. Orange County Sanitation District (OCSD) - July 27, 2011 Accept Report
(Director Ferryman)
B. Santa Ana River Flood Protection Agency (SARFPA) Accept Report
(Director Perry)
C. Independent Special Districts of Orange County ( ISDOC) Accept Report
1. ISDOC Quarterly Meeting and Luncheon — Thursday, June 30, 2011 Accept Report
• D. California Special Districts Association (CSDA) Accept Report
E. Other Meetings Qualifying for Reimbursement under CMSD Report on Matters
Ordinance No. 55, Operations Code Section 3.01.030 Pertaining to CMSD
XVI. OLD BUSINESS
XVII. NEW BUSINESS
A. SDRMA 2011 Election
1. CMSD Resolution No. 2011 -800 for the Election of Directors to the Adopt Resolution
Special District Risk Management Authority Board of Directors
B. LAFCO Costs for 2011 -2012 in the amount of $18,880.76 Authorize Payment
C. CSDA 2011 Annual Conference — October 10 -13, 2011 in Monterey Consider Attendance
by Board and Staff
XVIII. ORAL COMMUNICATIONS AND DIRECTOR COMMENTS
XIX. ADJOURNMENT
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ftotecting our community's health and the environment 6y providing soCud waste and sewer colrection services.
www.cmsdca.gov
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meeting uate item;;
07/28/11 VI. A. 1.
COSTA MESA SANITARY DISTRICT
MINUTES OF SEWER SYSTEM COMMITTEE .MEETING
JUNE 149 2011
CALL' TO ORDER Board members of the Costa Mesa Sanitary District
met in Committee session on June 14, 2011 at 10:30
a.m. at 628 W. 19th Street, Costa Mesa.
President Ooten called the meeting to order at 10:30
a.m.
DIRECTORS PRESENT: Bob Ooten, Jim Ferryman, Art Perry, Mike
Scheafer; Jim Fitzpatrick
• STAFF PRESENT: Scott Carroll, General Manager; Joan Revak, Office
Manager /Clerk of the District; Rob Hamers, District
Engineer; Yefim Tsalyuk, Senior Engineer; Steve
Cano, Lead Maintenance Worker; Tim Henson,
Maintenance Worker; Joel Ortiz, Maintenance
Worker
OTHERS PRESENT: None
STANDING REPORTS
There were no new sanitary sewer overflows (SSOs) to report.
SEWER CLEANING PROGRAM
A Sewer System Cleaning Program Cleaning Cycle Justification was presented by Mr. Hamers
The cycle includes a 1 -year cycle for annual cleaning; a 2 -year cycle for biennial cleaning and a
3 -year cycle for triennial cleaning. The document categorizes the three year cycle for the sewer
cleaning program and was created through discussions with the field crew and staff. The District
is well within industry standards for sewer cleaning and the document will be included in the
District's WDR library.
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COSTA MESA SANITARY DISTRICT
�ys.xtr , MINUTES OF BOARD OF DIRECTORS SEWER SYSTEM COMMITTEE MEETING
JUNE 14, 2011
PAGE 2
NEW CONDITION ASSESSMENT METHOD FOR FORCE MAIN INSPECTION
Mr. Harriers reported a meeting with PICA (Pipeline Inspection and Condition Analysis
Corporation) is scheduled for June 15, 2011 at 3:00 p.m. PICA will give a presentation of their
new See Snake Tools for pipeline condition surveys.
CIWQS PERFORMANCE REPORTS — RESULTS FOR CMSD
Mr. Harriers presented a CIWQS (California Integrated Water Quality System) Collection System
Operational Report. The performance report indicates the CMSD spill rate and gallons lost
indices are low compared to the region average and the state average. Mr. Harriers reported he
has been attending meetings of the WDR group since 2002 he is the third Chair of the Orange
County WDR General Group that works together for the common good of the region.
WDR TRIENNIAL REVIEW
Mr. Harriers provided a list of agencies /organizations providing comments on the proposed
revisions to the statewide WDR. The majority of agencies have concerns that the proposed
revisions are overreaching.
EDUCATION /OUTREACH PROGRAM •
A new flyer on Proper Disposal of Food was presented as educational material. The flyer was
prepared by EEC and edited by District staff.
GAS COMPANY SEWER LATERAL CCTV PROJECT
Mr. Carroll reported the Gas Company approached the District regarding a program to identify
where gas lines have been bored through sewer laterals. The Gas Company has researched
past construction projects throughout Orange County and developed a program to CCTV an
agency's sewer mains while also sending a smaller piggyback camera up the sewer lateral until
reaching the street right of way. Gas lines bored through sewer laterals, termed "crossbores ",
are a potential dangerous condition. The Gas Company will provide the District with copies of all
sewer main and sewer lateral videos. The hold harmless agreement with the Gas Company has
been executed and work will begin in approximately two weeks.
DEVELOPMENT UPDATE
An update on development in Costa Mesa was provided. The developments include:
1640 Monrovia; New senior housing; 290 units
1901 Newport Blvd.; Phase II of Plaza Townhomes, 113 units •
3115 -3161 Harbor Blvd.; Chick- Fil -A, Fresh n' Easy and other new buildings
3095 Harbor Blvd.; Sonic Restaurant (previously Long John Silvers)
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;N MINUTES OF BOARD OF DIRECTORS SEWER SYSTEM COMMITTEE MEETING
i al, JUNE 14, 2011
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Irvine Company purchases and tenant improvement remodels at:
3200 Park Center Drive; tenant improvement 15 floors
3200 Bristol Street; tenant improvement 7 floors
611 Anton Blvd; tenant improvement 4 floors
ARTICLES OF INTEREST
An article on New York City Sewer Telemetry was presented. Mr. Hamers noted New York City
has a mostly combined sewer systems, where sanitary wastewater and storm water share the
same pipes. Large rains cause overflows in the system and the telemetry will notify residents
and business when they should reduce water use.
SMART COVER
Mr. Hamers provided a brochure on Smartcover, a monitoring and alarm system, and Staff is
evaluating the system for use. at some of the pumping stations. Mr. Hamers stated the District's
telemetry system is not failsafe and occasionally there is a high water condition without an alarm.
A reevaluation of the SCADA system is in progress to determine its reliability. This sensor does
not communicate with the SCADA system but directly to staff. Staff will come back to the Board
with a recommendation after further evaluation.
CMSD PROJECTS
Project 101 — Westside Pumping Station Abandonment
Mr. Hamers reported OCSD is finalizing the RFP for consulting services.
Project 129 - Bristol Street Sewer Phase II
Mr. Hamers is working with the City of Newport Beach to find an approved soils engineer.
Project #171 — Irvine Pumping Station Force Main Rehabilitation
Mr. Hamers reported plans are 85% complete and bid specifications are 35% complete.
Project #183 — System -Wide Sewer Reconstruction — Phase 1 of 4
Mr. Hamers reported the contract may be presented to the Board of Directors for award at the
June 23, 2011 regular Board meeting with consideration to adding additional Grade 5 locations
to the awarded contract.
Project #189 — Rehabilitation of Six Sewers Transferred to CMSD
• The contract was awarded on April 28; 2011.
COSTA MESA SANITARY DISTRICT
,,.r.. MINUTES OF BOARD OF DIRECTORS SEWER SYSTEM COMMITTEE MEETING
.J
JUNE 14, 2011
PAGE 4
SSC MEETING SCHEDULE
The next meeting is scheduled for July 19, 2011 at 10:30 a.m.
PUBLIC COMMENTS
There were no public comments.
President Ooten announced he was elected to the ISDOC Board of Directors.
ADJOURNMENT
The meeting was adjourned at 11:15 p.m.
CHAIRMAN
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COSTA MESA SANITARY DISTRICT
MINUTES OF RECYCLING COMMITTEE MEETING
June 20, 2011
enq�cLINNU vcacc 1a%W111 it
07/28/11 VI. A. 2.
The Costa Mesa Sanita7 District Recycling Committee met on June 20, 2011 at
10:30 a.m. at 628 W. 19 Street, Costa Mesa.
Directors Present: Jim Fitzpatrick, Bob Ooten
Staff Present: Scott Carroll, Joan Revak, AJ Cully, Isidro Gallardo
Others Present: George Lazaruk, Vice. President of Community Relations,
CR &R; Trisha Throop, Community Relations Recycling
Coordinator, CR &R; Debbie Morris, HF &H Consultants;
Jennifer Lao, HDR Engineering, Inc.; Michelle Leonard, HDR
Consulting
Director Fitzpatrick called the meeting to order at 10:30 a.m.
I. CY 2011 Recycling Committee Goals
Report accepted.
11. Waste Diversion Report - March 2011
Report accepted.
III. Recycling Report - March 2011
Report accepted.
IV. Ordinance Enforcement Officer's Report
Mr. Carroll stated Ms. Revak is currently working on the new citation booklets and
forms -for tagging trash containers. The first courtesy notice will be yellow and the
second courtesy notice will be red.
Trotecting our community's health and the environment 6y providing solid waste and sewer collection
services.
www.cmsdca.gov
Costa Mesa Sanitary District
f fr Minutes of Recycling Committee Meeting
per.;
June 20, 2011
Page 2
V. Scavenging Report
Ms. Cully presented the May scavenging statistics provided by the Costa Mesa
Police Department.
Ms. Cully reported lockable trash containers are in stock and available for
residents. Advertising will begin on July 1, 2011 in the summer newsletter, CMSD
website, and CMTV Channel 24. Residents must fill out an application on the
website to be eligible for the lockable containers.
VI. Promoting Zero Waste
Ms. Debbie Morris and Ms. Michelle Leonard delivered a presentation on Zero
Waste and the role HF &H and HDR Consulting can play in the implementation of
a long -term Zero Waste plan at the CMSD.
VII. Reliable Source of Worms for VermiComposting
Director Fitzpatrick requested a list of local worm suppliers be provided to
residents who purchase vermi bins to facilitate maximum participation.
VIII. Education / Outreach Program •
Director Fitzpatrick requested feedback on the Proper Disposal of Food flyer
distributed by the Sewer System Committee. He suggested CMSD consider
implementing a drain screen solution to the residential FOG issue.
IX. Trash Can Cleaning
Mr. Lazaruk stated that the trash containers belong to CR &R and no outside
company should clean them. If there is a problem, CR &R will exchange the
container upon request at no charge to the resident.
X. Discuss dates for Document Shredding Event
There were no dates finalized.
XI. Articles of Interest - None
XII. Action Items - None
XIII. Public Comments
There were no public comments. •
Protecting our community's heafth and the environment 6y providing solid waste and sewer colrection
services.
urww. crosdca.gov
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Minutes of Recycling Committee Meeting
June 20, 2011
QTY Page 3
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XIV. Discuss items for next Meeting
There were no suggestions.
Text Meeting Date — August 22, 2011 at 10:30 a.m.
Director Fitzpatrick adjourned the meeting at 12:20 p.m.
Chairman
Protecting our community's health and the environment 6y providing solid waste and sewer col%ction
services.
www.cmsdca.gov
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07/28/11 VI. A. 3.
COSTA MESA SANITARY DISTRICT.
MINUTES OF BOARD OF DIRECTORS REGULAR MEETING
JUNE 23, 2011
CALL TO ORDER
The Board of Directors of the Costa Mesa
Sanitary District met in regular session on
June 23, 2011 at 5:30 p.m. at 628 W. 16th
Street, Costa Mesa.
PLEDGE OF
Director Ferryman led the Pledge of
ALLEGIANCE
Allegiance.
INVOCATION
Director Scheafer led the Invocation.
ROLL CALL
DIRECTORS PRESENT: , Robert Ooten, James Ferryman, Mike
Scheafer, Jim Fitzpatrick, Art Perry
DIRECTORS ABSENT:
STAFF PRESENT: Scott Carroll, General Manager; Joan Revak,
Office Manager /Clerk of the District; Robin B.
Hamers, District Engineer; Alan Burns,
District Counsel; Sherry Kallab,
Administrative Manager, Jacque Rogers,
Assistant to Treasurer
OTHERS PRESENT Dean Ruffridge, CR &R Inc.
George Lazurak, CR &R Inc.
Debbie Morris, HF &H Consultants, LLC
COSTA MESA SANITARY DISTRICT PAGE 2
MINUTES OF THE BOARD OF DIRECTORS REGULAR MEETING
HELD JUNE 23, 2011
ANNOUNCEMENT OF LATE COMMUNICATIONS
There were no late communications.
CONSENT CALENDAR
REPORTS
MINUTE APPROVAL
Minutes of Sewer System Committee The Minutes of the Sewer System Committee
Meeting — May 17, 2011 Meeting of May 17, 2011 were approved as
corrected.
Minutes of Recycling Committee Meeting
May 23, 2011
The Minutes of the Recycling Committee
Meeting of May 23, 2011 were approved as
corrected.
Minutes of Branding Committee Meeting The Minutes of the Branding Committee
held May 25, 2011 Meeting of May 25, 2011 were approved as
distributed.
Minutes of Regular Board Meeting — May The Minutes of the Regular Board Meeting of
26, 2011 May 26, 2011 were approved as distributed .
Minutes of Special Meeting — June 2,
2011
ENGINEER'S REPORTS
Project Status Report
The Minutes of the Special Meeting of June 2,
2011 were approved as distributed.
The Project Status Report dated May 2011
was accepted as submitted.
Occupancy Report and Payment of The Trash Occupancy Count documented an
$197,124.92 to Costa Mesa Disposal — increase of one unit for the occupancy report
May 2011 for solid waste collection as of June 1, 2011.
Therefore, the total for June is 21,531 and
the payment of $197,124.92 was ratified.
Contract Payment of $164,953.57 to CR
Transfer —May 2011
The contract payment of $164,953.57 to
CR Transfer for recycling services and
disposal for the month of May 2011 was
ratified as submitted.
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COSTA MESA SANITARY DISTRICT
MINUTES OF THE BOARD OF DIRECTORS REGULAR MEETING
HELD .TUNE 23, 2011
Contract Payment of $10,462.80
to CR Transfer — Santa Ana
Heights /Newport Beach —
May 2011
Warrant Register for the month of May.
2011 in the amount of $612,525.19
Directors Compensation &
Reimbursement of Expenses for the
month of May 2011.
Investment Report for the month of
May 2011
AGREEMENTS
Third Amendment to Agreement — TRC
First Amendment to Agreement - EEC
PAGE 3
The contract payment of $10,462.80 to CR
Transfer for recycling services and disposal
for Santa Ana Heights /Newport Beach for
the month of May 2011 was ratified as
submitted.
Warrant Resolution #CMSD 2011 -12 was
approved, authorizing the President and
Secretary to sign the warrant ratifying the
payment of certain claims and demands,
and specifying the funds out of which the
same were paid in the. amount of
$612,525.19.
Director Compensation and Expense
Reimbursements for the month of May
2011 were approved and ratified as
follows:
President Ooten: $1,326.00
Vice President Ferryman: $1,326.00
Director Scheafer: $1,326.00 + $57.87
Director Fitzpatrick: $1,326.00 + $55.00
Director Perry: $1,326.00
The Investment Report for the month of
May 2011 was approved as submitted.
The Third Amendment to the Agreement
with TRC is extended until June 30, 2012.
The First Amendment to the Agreement
with EEC is extended to June 30, 2012.
END OF CONSENT CALENDAR
Mr. Burns requested the signature line of the minutes of the May 17, 2011 Sewer
System Committee meeting and the May 23, 2011 Recycling Committee be
corrected to reflect the approval signature of the Committee's Directors and not
the President and Secretary of the Board of Directors. Director Scheafer moved
COSTA MESA SANITARY DISTRICT PAGE 4
MINUTES OF THE BOARD OF DIRECTORS REGULAR MEETING
HELD JUNE 23, 2011
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to accept the Consent Calendar with the requested changes. Director Ferryman
seconded the motion. Motion carried 5 -0.
WRITTEN COMMUNICATIONS
There were no written communications.
PUBLIC COMMENTS
There were no public comments.
PUBLIC HEARING
President Ooten opened the Public Hearing to consider the annual charges for
Solid Waste and Liquid Waste. There was no public present. Ms. Revak advised
notices of the public hearing were published in the Daily Pilot on June 9 and 16,
2011. Director Fitzpatrick questioned the public hearing and lack of a dialog or
justification for the rates. Vice President Ferryman stated the rates have been
discussed at previous meetings available to the public.
CMSD Resolution No. 2011 -796 Adopting Annual Charges for Solid Waste was
presented. Director Ferryman moved to adopt CMSD Resolution No. 2011 -796 •
Adopting Annual Charges for Solid Waste. Director Perry seconded the motion.
Motion carried 4 -1.
CMSD Resolution No. 2011 -797 Adopting Annual Charges for Liquid Waste was
presented. Director Ferryman moved to adopt CMSD Resolution No. 2011 -797
Adopting Annual Charges for Solid Waste. Director Perry seconded the motion.
President Ooten called for discussion. Director Fitzpatrick stated his objection to
the lack of justification for the rates and no plan of communicating to the public.
Motion carried 4 -1
President Ooten closed the public hearing.
PUBLIC COMMENTS
President Ooten invited public comments. There were no public comments.
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COSTA MESA SANITARY DISTRICT PAGE 5
MINUTES OF THE BOARD OF DIRECTORS REGULAR MEETING
HELD JUNE 23, 20.11
GENERAL .MANAGER'S REPORTS
CALPERS UPDATE
Mr. Carroll reported on his research into the possibility of amending the
District's contract with CalPERS to establish a two tier pension plan with
new employees hired after July 1, 2011 receiving a benefit formula of 2%
at 60 while current employees benefit would remain at the existing formula
of 2% at 55. The Board of Directors previously directed Staff to research,
the possibility of adopting a formula similar to the Orange County
Sanitation District with 1.667% at 57.5 for new District employees.
Research found CalPERS does not offer a formula similar to the OCSD
plan. Staff recommended the Board of Directors direct Staff to prepare
resolutions to amend the District's contract with CalPERS for new
employees hired after July 1, 2011 to receive the benefit formula of 2% at
60. Director Perry moved to direct Staff to return to the Board at the July
28, 2011 regular Board meeting with a resolution to amend the CMSD
contract with CaIPERS. Director Scheafer seconded the motion. Motion
carried 5 -0.
• AMENDMENT AND RECERTIFICATION OF SSMP
Mr. Carroll reported an internal audit report of the District's Sewer System
Management Plan (SSMP) was provided by Environmental Engineering &
Contracting, Inc. (EEC). There were minor nonconformance issues
identified by EEC and amendments to the SSMP have been incorporated
into the document. Mr. Carroll provided a strike through copy of the
SSMP for the Board to view the amendments. Mr. Carroll recommended
the Board of Directors approve the amendment and recertification of the
Costa Mesa Sanitary District Sewer System Management Plan.
Director Perry moved to accept the amendment and recertification of the
Costa Mesa Sanitary District Sewer System Management Plan. Director
Scheafer seconded the motion. Motion carried 5 -0.
STANDING COMMITTEES
Mr. Carroll stated the Board of Directors has established several standing
committees that meet on a regular basis and these committees must
comply with the Brown Act. Most committees have two appointed Board
members but there have been occasions where as many as three
Directors. have been appointed to a committee such as the Sewer System
• Committee.
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COSTA MESA SANITARY DISTRICT PAGE 6
MINUTES OF THE BOARD OF DIRECTORS REGULAR MEETING
HELD .TUNE 23, 2011
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Mr. Carroll recommended the Board of Directors appoint an alternate
Board member to the Sewer System, Recycling and Branding
Committees; and to withdraw the appointments to the Sewer System Sub -
Committee.
The following standing committees have been established by the Board of
Directors:
• Sewer System — President Ooten, Chair, and Directors Ferryman
and Perry
• Recycling — Director Fitzpatrick, Chair, and a rotating Director
• Investment Oversight — Two Directors are assigned to attend this
quarterly meeting on a rotating basis
The Branding Committee was established at a Special Board meeting on
March 17, 2011 as an ad hoc for achieving branding distinctions, and will
meet as determined by Committee member. This Committee will eventually
disband after achieving its objective.
Mr. Burns provided a memo on the Brown Act's application to committees.
Mr. Burns stated if the meeting is a standing committee meeting with two
Board members on the committee and another Director attends, the Director •
may attend but will not be allowed to participate in the meeting.
Director Fitzpatrick stated he would like to attend the sewer committee
meetings to learn and stay abreast of sewer activities and questioned what
would happen if the Board does not follow the Brown Act. Discussion was
held on violations of the Brown Act. Mr. Hamers reported the Sewer
System Committee originally appointed two Directors to the Committee.
Vice President Ferryman stated the committees were established to give the
Board advice on special subjects and, If necessary, a special meeting can
be called.
Mr. Carroll requested clarification on the status of the Branding Committee
and it was determined the Branding Committee would be an ad hoc
committee.
Mr. Burns recommended bringing the subject back to the next regular
meeting to make permanent decisions on "Committees"
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COSTA MESA SANITARY DISTRICT PAGE 7
MINUTES OF THE BOARD OF DIRECTORS REGULAR MEETING
HELD .TUNE 23, 2011
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AMEND ALTERNATE DISTRICT ENGINEER'S RESPONSIBILITIES
Mr. Carroll provided a proposed Ordinance to eliminate the need for an
Alternate District Engineer. The Board was previously served by a
Manager /District Engineer who fulfilled both roles of Manager and Engineer
for the District.
The previous Manager- District Engineer was required to prepare and
recommend the District's capital improvement plan (CIP); and the previous
Manager- District Engineer was the principal in his own engineering firm,
creating the potential for conflict issues and public perception concerns with
any attempt to recommend a CIP which increased the paid work for his firm.
To ensure that conflicts would not occur, the Board established an
independent review process that required an independent Alternate District
Engineer to review those UPS for appropriateness and reasonableness of
cost. As a result of a reorganization of the District, the . manager and
engineer functions are now separate, and the District now employs a full-
time General Manager while continuing to retain a private engineer as its
District Engineer. The District's General Manager is experienced in public
works matters and is competent to independently review the CIP from a
management perspective and make recommendations to the Board
regarding the same. Therefore, the need for an Alternate District Engineer
is eliminated.
Director Perry moved to adopt CMSD Ordinance No. 84, Amending Section
3.01.045 of the Operations Code Pertaining to the Alternate District
Engineer. Director Scheafer seconded the motion. Motion carried 5 -0.
CONTRACT ASSIGNMENT AND ADDENDUM NO.3 - WASTE MANAGEMENT
Mr. Carroll stated the Agreement for a Household Hazardous Waste (HHW)
program expires on June 30, 2011. Mr. Carroll recommended the Board of
Directors approve the Contract Assignment and approve Addendum No. 3
to the Agreement with WM Curbside, LLC thereby extending the term for an
additional one -year period expiring on June 30, 2012. Mr. Carroll explained,
Waste Management, on October 11, 2010, successfully purchased the
assets of Curbside and .assumed the role of door -to -door HHW collection
services as WM Curbside, LLC. A Contract Assignment between CMSD,
Curbside and WM Curbside was provided. Mr. Carroll explained, due to the
diligent work of District Counsel, the contract provides additional assurance
to CMSD that WM Curbside is not just taking the. assets of Curbside and
disavowing the liabilities (e.g. claims for illegal dumping of hazardous
materials). The contract protects CMSD from such liabilities.
COSTA MESA SANITARY DISTRICT PAGE 8
MINUTES OF THE BOARD OF DIRECTORS REGULAR MEETING
HELD JUNE 23, 2011
Mr. Ruffridge stated CR &R made a proposal to the District several years
back to collect household hazardous waste. CR &R provides the service to
four cities in Orange County and would be happy to expand their services to
CMSD.
Discussion was held on extending the contract to allow more residents to
participate in the program. Director Fitzpatrick moved to (1) approve the
Contract Assignment and (2) approve Addendum No. 3 to the Agreement
with WM Curbside, LLC, extending the term for an additional one -year
period expiring on June 30, 2012, provided the original contract contains a
short-term termination clause. Director Perry seconded the motion. Motion
carried 5 -0.
ATTENDANCE AT SWANA ANNUAL CONFERENCE, NASHVILLE, TENNESSEE
Mr. Carroll announced the District was selected to receive the 2011 Bronze
Education Excellence Award from SWANA (Solid Waste Association of
North America) for its Telephone Book Recycling Program, and to publicly
honor the District for their outstanding achievements and contributions at
the SWANA Awards Brunch to be held in conjunction with the program
activities of WASTECON 2011, August 23 -25, in Nashville, Tennessee.
Mr. Scott reported the conference would cost approximately $1,600 per
person. Director Fitzpatrick and Director Scheafer stated they would like to
attend. Mr. Harriers stated Ms. Revak has managed the school program
since its inception15 years ago and should be a part of the award
acceptance. Agreement by the Board of Directors was expressed.
President Ooten stated Ms. Revak should be designated to accept the
award. Director Fitzpatrick stated justification for attendance by Board and
Staff includes the fact that it is the District's first national award, and the
opportunity to participate is consistent with the District's Strategic Plan. The
Board gave approval for Directors Fitzpatrick and Scheafer and Ms. Revak
to attend the conference.
RECYCLING COMMITTEE
Director Fitzpatrick reported on the Recycling Committee meeting held on
June 20, 2011.
Director Scheafer requested changing the meeting date of the Recycling
Committee meetings. Mr. Carroll stated Staff will look into providing some
alternate dates for the regular Recycling Committee meetings as well as
changing the July 2011 meeting date.
•
is
r
COSTA MESA SANITARY DISTRICT PAGE 9
MINUTES OF THE BOARD OF DIRECTORS REGULAR MEETING
HELD .TUNE 23, 2011
ENGINEER'S REPORTS
Mr. Harriers stated he had nothing to report.
SEWER SYSTEM COMMITTEE
Mr. Hamers reported on the Sewer System Committee meeting held
June 14, 2011.
TREASURER'S REPORTS
Ms. Rogers stated she had nothing to report.
ATTORNEY'S REPORTS
Mr. Burns stated he had nothing to report.
CLERK OF THE DISTRICT REPORTS
CMSD RESOLUTION NO. 2011 -798, ORDERING THAT PUBLICATIMOF
• ORDINANCE NO. 82 HAS OCCURRED
Ms. Revak presented CMSD Resolution No. 2011 -798, Ordering that
Publication of Ordinance No. 82 Amending Section 4.03.010 of the
Operations Code has occurred. Director Perry moved to approve CMSD
Resolution No. 2011 -798. Director Scheafer seconded the motion.
Motion carried 5 -0.
CMSD RESOLUTION NO. 2011 -799, ORDERING THAT PUBLICATION OF
.ORDINANCE NO. 83 HAS OCCURRED
Ms. Revak presented CMSD Resolution No. 2011 -799, Ordering that
Publication of Ordinance No. 83 Adding Section 6.02.050, Section
6.02.060, Section 6.02.080, Section 6.02.090 and Chapter 6.09 Damage
to District Property, has occurred. Director Perry moved to approve
CMSD Resolution No. 2011 -798. Director Scheafer seconded the motion.
Motion carried 5 -0.
SEWER REFUND -PARCEL #427- 291 -01 B6
Ms. Revak reported on an overpayment of sanitary assessment charges
on parcel number' 27- 291 -01, 3158 Red Hill Avenue for the past nine
• years.
COSTA MESA SANITARY DISTRICT PAGE 10
MINUTES OF THE BOARD OF DIRECTORS REGULAR MEETING
HELD JUNE 23, 2011
The owner was erroneously charged fees using the calculation of the land •
area instead of the structure improvement area. The land area of 56.541
square feet is more than twice the structure improvement area of 21.328
square feet. Ms. Revak provided documentation received from the
property owner. District Counsel opined that 2010 -2011 sanitary
assessment should be refunded, however, as the statute of limitations ran
out on previous years, refunds of overpayments for years prior to 2010-
2011 could constitute a gift of public funds and should not be issued.
The total overpayment for the past nine years is $8,192.64 and the refund
for property tax year 2010/2011 in the amount of $1,356.41 is being
processed by the County. The remaining total overpayment, $6,836.23 for
property tax years 2002 -2010, is requested by Ms. Kincaid.
Director Scheafer moved to deny the request for a refund of property
taxes paid for tax years 2002 -2010, in keeping with the District's Operation
Code that it could be perceived as a gift of public funds. Director
Ferryman seconded the motion. The motion carried 5 -0. The refund for
property tax year 2010 -2011 in the amount of $1,356.41 was processed
by the County.
LOCAL MEETINGS •
ORANGE COUNTY SANITATION DISTRICT (OCSD)
Director Ferryman reported on the OCSD meeting held on June 22, 2011.
The Board approved a proposed, revised budget of $405,724,550.
SANTA ANA RIVER FLOOD PROTECTION AGENCY (SARFPA)
Director Perry reported on the meeting of the Santa Ana River Flood
Protection Agency held on June 23, 2011 at 4:00 p.m.
Confirmation of the appointment of Herbert I. Nakasone as SARFPA's
Executive Director was made. The Vice Chair is Cathy Green. Election of
Officers for FY 2011 -2012 was held.
A review and approval of the 2011 -2012 SARFPA budget occurred.
A video of Seven Oaks Dam testing was presented by Lance Natsuhara.
Status of the Westminster Watershed Feasibility Study was presented by
Lance Natsuhara. A field trip to Prado and Seven Oaks Dam was
proposed.
•
r
COSTA MESA SANITARY DISTRICT PAGE 11
MINUTES OF THE BOARD OF DIRECTORS REGULAR MEETING
HELD JUNE 23, 2011
•
INDEPENDENT SPECIAL DISTRICTS OF ORANGE COUNTY ( ISDOC)
Ms. Revak reported on the ISDOC Quarterly Meeting and Luncheon
scheduled for Thursday, June 30, 2011 and requested names of those
planning to. attend. The program will feature Todd Spitzer, former State
Assemblyman, County Supervisor and Assistant District Attorney who will
speak on the subject of Government Transparency & Accountability: The
Changing Dynamics of Public Service. Vice President Ferryman and
General Manager Scott Carroll will attend.
CALIFORNIA ASSOCIATION OF SANITATION AGENCIES (CASA)
Ms. Revak reported the CASA 56th Annual Conference is being held August
10 -13, 2011 in San Diego, and requested names of those planning to attend
so that hotel reservations can be made. All Board members plan to attend
the CASA conference and Ms. Revak will make the reservations.
SPECIAL DISTRICT & LOCAL GOVERNMENT INSTITUTE ADMINISTRATION SEMINAR
- JUNE 9 -11, 2011 (DIRECTORS OOTEN, FERRYMAN, SCHEAFER, FITZPATRICK
• AND PERRY)
President Ooten reported he will submit a written report on the conference.
Discussion was held on contingency plans for the District in the event of an
emergency. The Board requested knowledge of their role and Staffs role
should an emergency occur. Mr. Carroll stated the Board previously
adopted an Emergency Operations Plan. In theory, whoever is the first one
at headquarters is in charge until the General Manager arrives. Staff will be
scheduling Emergency Operations training as the Board does have a role in
the event of an emergency.
Mr. Burns stated the Operations Code, Chapter 10.03 spells out succession
plans and who takes over in the event of an emergency.
Mr. Carroll stated Staff members have received SIMs and NIMs training and
are certified as having completed the training and testing.
Director Scheafer and Fitzpatrick stated the education value received at the
Administration conference and the other Directors agreed. The Directors
expressed the desire to attend the Finance conference administered by the
Special District & Local Government Institute Administration.
•
COSTA MESA SANITARY DISTRICT PAGE 12
MINUTES OF THE BOARD OF DIRECTORS REGULAR MEETING
HELD JUNE 23, 2011
•
MEETING WITH BOB GHIRELLI OF OCSD
Director Fitzpatrick reported on a meeting he and General Manager Scott
Carroll had with Bob Ghirelli of OCSD on the subject of an anaerobic
digester.
OLD BUSINESS
Director Perry questioned the suspension of the summer large item
collection. Mr. Carroll reported the Board approved this at one of the budget
meetings held earlier. Director Perry and Vice President Ferryman
expressed concern as this is such a popular program with residents.
NEW BUSINESS
SDRMA 2011 -12 INVOICE IN THE AMOUNT OF $57,900.44
Ms. Revak presented the SDRMA 2011 -12 Invoice in the amount of
$57,900.44 and pointed out the District received the maximum number of
points to reduce the amount of dues. Director Scheafer moved to approve
payment to SDRMA in the amount of $57,900.44. Director Ferryman •
seconded the motion. Motion carried 5 -0.
SDRMA 2011 ELECTION
Ms. Revak presented CMSD Resolution No. 2011 -800 for the Election of
Directors to the Special District Risk Management Authority Board of
Directors. The SDRMA ballot calls for voting for three of the candidates for
the position.
Director Fitzpatrick moved to endorse the candidacy of Mike Scheafer and
Director Perry seconded the motion. Motion carried 5 -0.
As the ballots are not due until September, the Board will consider the other
candidates and make a decision on voting for two other candidates at the
July 2011 regular Board of Directors meeting.
PROPOSED CSDA BYLAWS AMENDMENTS
Ms. Revak presented the proposed CSDA Bylaws Amendments for voting
by the CMSD Board of Directors. The recommended changes only affect
one section of the bylaws, Article Vlll — Local Chapters. The main reason
for the proposed change to the bylaws is to require all newly formed •
chapters to have 100% of their members as dues paying members of the
state association (CSDA) as well.
y COSTA MESA SANITARY DISTRICT PAGE 13
MINUTES OF THE BOARD OF DIRECTORS REGULAR MEETING
HELD JUNE 23, 2011
Director Perry moved to adopt the 2011 Proposed CSDA Bylaws
Amendments. Director Scheafer seconded the motion. Motion carried 5 -0.
SPECIAL MEETING - CALPERS RESOLUTION TO REVISE BENEFITS FOR NEW
HIRES
Ms. Kallab requested a meeting date be set for a Special Meeting on
adopting a proposed CalPERS Resolution.to Revise Benefits for New Hires.
The date of July 11, 2011 at 10:00 a.m. was set.
(To be noted: It was later decided the July 11, 2011 meeting would not be
necessary.)
ORAL COMMUNICATIONS AND DIRECTOR COMMENTS
ADJOURNMENT
President Ooten adjourned the meeting at 8:06 p.m.
•
Secretary
0
President
• COSTA MESA &TARP DISTRICT
CAPITAL IMPROVEMENT PROGRAM
2010 -2011
meeti ate ReN-A
07/28AW VL '�
PROJECT:
#101 West Side Pumping Station Abandonment
PROJECT MANAGER:
Rob Harriers, District Engineer
DESCRIPTI N:
Abandon 6 CMSD pumping stations, abandon the CNB station in the CNB island on W. 19th
Street, and abandon the private pumping station on W. 18th Street by constructing new gravity
lines. The project would also alleviate the north half of the Banning Ranch. A preliminary
engineer's estimate is $3 million.
START DATE:
7/1/2012
COMPLETION DATE:
6/30/2013
STATUS REPORT:
8/26/10 CMSD staff and two Directors met with OCSD staff on 8/4/10 to discuss the framework of the project. OCSD will be
constructing its own gravity sewer to accept the CMSD and CNB flows and send it under the Santa Ana River to OCSD Plant
No. 2. OCSD
9/23/10 - OCSD was provided with plans, maps and flow figures for their review. OCSD will be hiring a consultant to prepare
the design for their facilities.
10/26110 - OCSD requested copies of all CMSD pumping station plans, which were provided. OCSD anticipates hiring a
consultant to prepare an EIR and alignment study in 2011. CMSD requested a joint EIR.
11/18110 - No change.
12/20/10 - No change.
01/27/11 - No change.
02/24/11 - No change. Staff will be contacting OCSD to review their status.
_
03/24/11 - Staff met with OCSD Project Managers on 3/8/11 to review OCSD's scope of work and project timing.
4/28/11 - Staff met with 3 proposed OCSD consultants to explain the project. OCSD's first phase of work will be an EIR and
alignment study and the CMSD requested the OCSD EIR cover the CMSD work.
5/26/11 - Staff met with another potential OCSD consultant to review OCSD's scope of work., OCSD will soon be publishing their RFP.
6/23111 - No change.
7/28111 - OCSD's preliminary schedule reflects completion of construction of OCSD's sewer facilities on 3/25/2019.
FINANCIAL STATUS through
06 /30/11:
Approved Proj
Budget
June 30, 2010
Accumulated
Current Year
Expenditures
Account Number
Encumbrances
Balance
#101 -
1,015,000
15,059
5,420
-
994,521
20
Total
1,015,000
15,059
5,420
-
994,521
COSTA MESA SANITARY DISTRICT
CAPITAL IMPROVEMENT PROGRAM
2010 -2011
PROJECT:
#129 Bristol Street Sewer Phase II
PROJECT MANAGER:
Rob Harriers, District Engineer
i
DESCRIPTION:
Increase sewer size in Bristol Street Southbound between Irvine Ave and Birch Street. Phase 1
constructed the first 1,400 L.F. and this phase will be the remaining 700 L.F. using pipe bursting. The
En ineees Estimate is $461,758.
START DATE:
10 -Aug
COMPLETION DATE:
Mid 2011
STATUS REPORT:
9123/10 - The design phase has started with survey work to identify water valves in the vicinity of the new sewer line.
10/26/10 - The Design phase is continuing including designing water line relocation plans for the portion of water line in conflict with
the sewer.
11118/10 - A meeting was held 10/27/10 at IRWD and it appears the new sewer can be pipe bursted under the existing water line at
Irvine Ave thereby alleviating the necessity to relocate the water line. Work on the lans is continuing.
12/20/10 - The plans are being submitted for first plan check to the City of Newport Beach, OCDA, IRWD, and the Gas Company.
Work on the specs is beginning.
01/27/11 - The project specifications are being prepared.
2/24/11 - The plans and specs are each 95% complete. Processing plans with other utilities is continuing and plans are still in plan
check.
_
03/24/11 - Staff is coordinating a soils investigation of Bristol Street where the pipe bursting excavations will occur.
4128111 - Plans and specifications will be completed and the project placed out to bid when the soils investigation is complete.
5/26/11 - Staff is obtaining additional proposals to have the soils investigation performed.
6/23/11 - The General Manager is assisting in attempting to have Newport Beach allow drilling by a soils engineer with a C -57 license.
Newport Beach now requires an "A" license.
7/28/11 - The CMSD was required by Newport Beach to hire an "A" licensed contractor to oversee the soils drilling on Bristol Street.
FINANCIAL STATUS throu
h 06/30/11:
_
Approved Proj
Budget
June 30, 2010
Accumulated
Costs
Current Year
Expenditures
Encumbrances
Account Number
Balance
#129
1,682,969
1,077,023
16,424
589,522
20
Total
1 1,682,969
1 1,077,023
16,424
-
589,522
• • 0 le -'A
. COSTA MESA &ITARY DISTRICT
CAPITAL IMPROVEMENT PROGRAM
2010 -2011
PROJECT:
#171 Irvine Pumping Station Force Main
PROJECT MANAGER:
Rob Harriers, District Engineer
DESCRIPTION:
Rehabilitate the existing 3,000 L.F. of 14 " force main by inserting a 12" HDPE liner. The portion
of 12" PVC SDR 35 force main constructed with the pumping station to remain. The Engineer's
Estimate is S2 5 000
START DATE:
10 -Aug
COMPLETION DATE:
Mid 2011
STATUS REPORT:
9/23/10 - The design phase has started with survey work and aerial photogrammetric to prepare a base plan for design.
10/26/10 - The design phase is continuing. The base plan is complete and work on the plan and profile has begun.
11/18/10 - The profile of the existing force main and the location of the insertion ptits has been added to the plans.
12/20110 - The plans are approximately 50% complete and work is continuing.
01/27/11 - Proposals are being received for a soils investigation and report. Work is continuing on the plans and specs.
02/24/11 - The plans are 60% complete and the specs are 10% complete. Staff obtaining information for the sliplining specs.
03/24/11 - Staff is coordinating a soils investigation at 5 locations where excavations for the slip - lining will occur.
04128/11 - The soils investigation is in progress and the plans are 70% complete.
05126111 - Design is proceeding including field and office staff meeting on May 10, 2011 to discuss bypass valve
arrangement at Elden Pumping Station.
6/23/11 - The plans are 85% complete and the specs are 35% complete.
7/28/11 - The plans are 95% complete and the specs are 70% complete.
FINANCIAL STATUS throu
h 06/30111:
Approved Proj
Budget
June 30, 2010
Accumulated
Costs
Current Year
Expenditures
Account Number
Encumbrances
Balance
#171
1,360,000
204,447
41,361
1,114,192
20
Total
1,360,000
204,447
41,361
10114,192
COSTA MESA SANITARY DISTRICT
CAPITAL IMPROVEMENT PROGRAM
2010 -2011
PROJECT:
#185 System Wide Sewer Reconstruction - Phase 1
PROJECT MANAGER:
Rob Hamers, District Engineer
DESCRIPTION:
Reconstruction of the Grade 5 sewer problems disclosed during the 2006 -2009 televising project.
There are 4 phases to the project with each phase reconstructing approximately 64 locations and the
preliminary Engineer's Estimate for each phase if $1 million.
START DATE:
10 Aug
COMPLETION DATE:
Mid 2011
STATUS REPORT:
9/23/10 - The design phase has begun and base maps and plans are being prepared.
10/26/10 - The design phase is continuing. Grade 5 sewer repairs that are likely to collapse are being repaired immediately under a
letter of agreement with local contractors.
11/18/10 - Nearly all 64 locations for the project have been selected and videos viewed. A total of 4 Grade 5 repairs have been
repaired outside the plans and specs due to possible collapsed pipes.
12/20/10 - The plans are approximately 90% complete. After another review, the plans will be submitted to the City of Costa Mesa
for plan check.
_
01/27/11 - The plans were submitted to the City of Costa Mesa and the City of Newport Beach for 1st review.
02/24/11 - The plans are 90% complete and the specs are 85% complete. Certain areas in Costa Mesa and Newport Beach require
traffic control plans.
03/24/11 - Plans were re- submitted to the City of Newport Beach for 2nd review.
4/28/11 - The plans were returned from Newport Beach and Costa Mesa with minor comments. Once the utility crossings for the
pipe replacement sections are complete, the project will be placed out to bid.
5126/11 - The project is out to bid with bid opening scheduled for 5/31/11.
6/23/11 - Bids were opened 5/31/11 and the recommendation for award is on the 6/23/11 Regular Board Agenda.
7/28/11 - The project is on the 7/28/11 regular Board agenda for award.
FINANCIAL STATUS through
06/30/11:
Approved Proj
Budget
June 30, 2010
Accumulated
Costs
Current Year
Expenditures
Encumbrances
Account Number
Balance
#185
1,086,000
-
85,262
1,000,738
20
Total 1,086,000
-
85,262
-
1,000,738
•
COSTA MES ITARY DISTRICT
CAPITAL IMPENT PROGRAM
2 0 -11
PROJECT:
#188 Conversion of Sewer Atlas to GIS
PROJECT MANAGER:
Rob Hamers, District Engineer
DESCRIPTION:
Conversion of hand -drawn sewer atlas to electronic GIS format; preparation of sewer cleaning maps and
schedule; preparation of Computerized Maintenance Management System (CMMS); and preparation of
Hydraulic Modeling program.
START DATE:
26- Oct-09
COMPLETION DATE:
30 -Se 11
STATUS R PORT:
2126/10- 100% of the GIS sewer asset data has been updated /corrected based on CMSD's lateral atlas; 40% of the data has been QA/QCd by CMSD; 100% of the
wastewater drainage water sheds have been created; and 100% of the pipe segments have been updated with their appropriate cleaning frequency. Laterals are
currently being created in the GIS.
3/25/10 - EEC is continuing progress on finalizing sewer main and lateral information while developing cleaning zones with annual, biannual, and ti-annual cleaning
frequencies noted. The CMSD GM has requested the necessary parcel data from the County Assessor through a second public records request.
4122/10 -Phase I of the project is 90% complete, plus EEC has greatly assisted the District by preparing a District wide map showing the Grade 4 and Grade 5 pipe
problems to support justification for using fixture fees to perform the necessary reconstruction.
5127/10 - Phase I consisting of converting the atlas to GIS, developing CMMS, and producing cleaning maps for the sewer system is 95% complete. The CMSD GM
is working on obtaining the basic parcel data needed to complete the atlas.
6/21/10 - Phase I will be completed when the District obtains the basic parcel data from the County. The District needs to authorize Phase II to begin by the end of
June 2010 to remain on schedule.
7/22110 -EEC requires the basic parcel data to complete Phase L The notice to proceed on Phase II was given to EEC on 6/25/10.
8126/10 - EEC is still wafting for the basic parcel data to complete Phase I along with a few sets of plans from the District Engineer to complete the update. The
sewer cleaning maps in Phase I were completed as well. Phase II (CMMS) is underway.
9/23/10 - EEC has completed placing the last 3 years of construction plans into the GIS atlas while the General Manager is attempting to obtain the basic parcel data
for the GIS. EEC is working on the Phase II CMMS program.
10/26/10 - The General Manager's request to obtain discounted parcel data for the atlas will be considered by the County Board of Supervisors in October or
November 2010. Work on Phase 11 CMMS is continuing.
11/18/10 - The General Manager is attempting to obtain the basic parcel data. Work on Phase II CMMS is continuing.
12/20/10 - The General Manager is still pursuing the basic parcel data for the sewer atlas while EEC remains on schedule creating the CMMS program.
01/27/11 - The General Manager is still pursuing the basic parcel data for the sewer atlas while EEC remains on schedule creating the CMMS program. The General
Manager contacted Supervisor Moorlach's Office for assistance. County staff is going to approve the request to purchase the data for $2,500. Needs Board of
Supervisors approval. Board date with CMSD request not set yet.
02124/11 - Staff met on 2/1/11 at EEC to assist in developing the Phase II CMMS. EEC provided a matrix of the program for staff to consider.
03/24/11 - EEC is continuing work on Phase If CMMS..
4/28/11 - The General Manager has arranged for the County of Orange to provide basic parcel data for the GIS Atlas at a reduced rate. Approval is scheduled on the
County Board of Supervisor's agenda.
6/26/11 - The General Manager secured a license agreement with O.C. Public Works to obtain basic parcel data thereby allowing the GIS Atlas to move towards
completion. EEC is awaiting the District's management structure to continue on the CMMS development.
6123/11 - The license agreement with the County is complete and the parcel data has been supplied to the District's consultant EEC.
7/28/11 - Conversion of sewer atlas to CMMS is 95% complete; CMMS is 75% complete, and Hydraulic Modeling is 0% complete.
FINANCIAL STATUS throw ih 06/30/11:
Account Number
Approved Proj
Budget
June 30, 2010
Accumulated Cost
Current Year
Expenditures
Encumbrances
Balance
#188
194,875
69,147
31,513
94,215
20
Total
194,875
1 69,147
1 31,513
1
94,216
COSTA MESA SANITARY DISTRICT
CAPITAL IMPROVEMENT PROGRAM
2010 -11
PROJECT:
#189 Rehabilitation of Six Sewers Transferred to CMSD
PROJECT MANAGER:
Rob Hamers, District Engineer
DESCRIPTION:
Rehabilitation of the Six Sewers Transferred to CMSD from OCSD. OCSD paid CMSD
$1.3 million for the work and plans and specs are being prepared. The Engineer's
Estimate is $350,000.
START DATE:
Februa 112010
COMPLETION DATE:
Mid 2011
STATUS REPORT:
4/22/10 - Engineering staff has discussed the sewers and deleted non - essential items from the project scope of work. Plans and specs are 5%
complete.
5/27/10 - Proposals were obtained for traffic engineering and soils investigation for removing the sag in the sewer in South Cost Drive easterly of
Harbor Blvd. Plans and specs are approximately 25% complete.
6/21/10 - Traffic Control Plans are being completed for the South Coast Drive lane closure to allow drilling for the soils report. Progress on the
project plans is continuing.
7/22110 - The design phase is continuing. The land closure plan was completed and drilling for the soils investigation on South Coast Plaza has
occurre
8126/10 -The plans are ready for submittal to the City of Costa Mesa for 1st plan check. Work is beginning on the specs. The scope of work on the
project was minimalized to save the District as much as possible of the $1.3 Million paid by OCSD.
9/23/10 -Additional investigation is occurring into the sag on South Coast Drive, which maybe longer than first anticipated. Survey work is
occurrin and staff will be recommendin additional CCN to final the lans and lace the ro'ect out to bid.
10126/10 -The field crew will be cleaning the sewer on South Coast Drive and observing the flows to verify the length of sewer in the sag. After this
item is resolved, the plans and specs will be placed out to bid
11/18/10 - A contractor will be potholing the 10" sewer in South Coast Drive 110' east of the Harbor Blvd. MH followed by surveyors shooting the
elevation of the sewer. This allows the design of the sag remediation to be resolved if the elevation is lower than the manhole.
12120/10 - The potholing results indicate the sewer in South Coast Drive is severly out of grade and the 600' reach in South Coast Drive will have to
be reconstructed. The plans are being submitted to the City of Costa Mesa for first plan check.
01/27/11- The project specifications are being prepared.
02124111 - The plans and specs are each 95% complete. The plans are still in plan check.
03/24/11 - The plans and specs were out to bid on 3/1/11 and bid opening is 03/29111.
04/28/11 - Bids were opened on 3/29/11 and award of the construction contract is on the agenda for the 4128111 regular Board meeting.
5/26/11 - The project was awarded to TTS Engineering and the contract is being executed.
6/23/11 - A preconstruction meeting was held 5/18/11 and the contractor is requesting additional lane closures from the City of Costa Mesa.
Construction has not begun.
7128/11 - The pipe has been delivered and the contractor is ready to begin.
FINANCIAL STATUS throw h 06/30/11:
Approved Proj
Budget
June 30, 2010
Accumulated Cost
Current Year
Expenditures
Account Number
Encumbrances
Balance
#189
397,666
17,112
55,506
325,048
20
Total
397,666
17,112
55,506
325,048
• � / fly
J'
•
07/28/11 VI. C. 5.
Costa �Wesa Sanitary District
... an Independent SpeciaC District
Memorandum
To: Board of Directors h'
yFrom: Janel Jackson, Permit Technician
G
Date: July 1, 2001
Subject: REFUND REQUEST FOR BOARD APPROVAL
There were no refund requests for the month of June 2011.
Board of Directors
Robert Ooten
James Ferryman
Mike Scheafer
James Fitzpatrick
Arthur Perry
Staff
Scott C. Carroll
General Manager
Joan Revak
Office Manager
Clerk of the District
Robin B. Hamers
10rict Engineer
49) 631 -1731
Alan R. Burns
Legal Counsel
Marcus D. Davis
Treasurer
- - -- --l- .0 1
07/28/11 VI. C. 67
Costa Mesa Sanita-rN District
... an indepenacM Special nlsnf«
July 1, 2011
Board of Directors
Costa Mesa Sanitary District
628 W. 19" Street
Costa Mesa, CA 92627 -2716
SUBJECT: TRASH OCCUPANCY COUNT
Dear Board of Directors:
There is no increase for the occupancy report for solid waste collection as of
July 1, 2011; therefore, the total occupancy count for July 1, 2011 is 21,531.
Staff recommends the following:
The Board of Directors accepts the occupancy count as presented
using 21,531 as the correct number of units.
2. The Board of Directors directs staff to prepare a warrant to Costa
Mesa Disposal for December collection based on this occupancy
report so long as the contractor fulfills the obligations of the
agreement. Said payment in the amount of $197,124.92 to be
ratified on the August 2011 warrant list.
Sincerely,
Phone r, /
(949) 645 -8400 C �f
Fax
(949) 650 -2253 Sherry Kallab
Administrative Manager
Address
628 W. 19th Street
Costa Mesa, CA
92627 -2716
•
%OPrinwd on
Recycled Paper
cc: Costa Mesa Disposal
CMSD Permit Processing Department
Protecting our communitp health ana the environment bN proviaing solid waste ana sewer collection services.
www.crosbca.gov
6/01/11
RESIDENTIAL WASTE
Inccu31y vaaU @%Will *r
MR
REPRINT INVOICE
52.220
07/28/1 V1. C. %
6/02/11
RESIDENTIAL WASTE
1
MEMIMEW
52.220
P. 0. BOX 125
o
RESIDENTIAL WASTE
STANTON, CA 90680 -0125
INCORPODRWED
52.220
TERMS`. NET 10 DAYS
09 000179424
RESIDENTIAL WASTE
- i CARD, PLEASE FILL
162.23
52.220
IN INFORMATION ON BACK
6/06/11
RESIDENTIAL WASTE
OF REMITTANCE
160.25
INVOICE #:
INVOICE DATE:
6/07/11
17942
7/01/11
BILL TO:
52.220
6,867.97
6/08/11
COSTA MESA
SANI DIST AREA 9
COSTA MESA SANI DIST AREA 9
P.O. BOX 1200
628 W 19TH ST
COSTA MESA
CA 92627
COSTA MESA CA 92627
......:....:.:
CUSTOMER #:
:':':::.;`.;
:..,,:.....7,249.18
6110111
09- 9 2
PREVIOUS AMOUNT DUE PAYMENTS CURRENT CHARGES
TOTAL DUE
x:2;;
178,435.23 .00 675.20
179 110.43
RESIDENTIAL WASTE ....:.. ..:.:....:....:::.:..:.:::...::
Please detach here and return with your payment
CHECK #
CR TRANSFER, INC.
::::,,,. 9,180.80
6/14/11
6/01/11
RESIDENTIAL WASTE
12
138.82
52.220
7,249.18
6/02/11
RESIDENTIAL WASTE
15
159.52
52.220
8,330.13
6/03/11
RESIDENTIAL WASTE
15
175.57
52.220
9,168.27
6/04/11
RESIDENTIAL WASTE
14
162.23
52.220
8,471.65
6/06/11
RESIDENTIAL WASTE
16
160.25
52.220
8,368.26
6/07/11
RESIDENTIAL WASTE
14
131.52
52.220
6,867.97
6/08/11
...... ....... .
RESIDENTIAL. WASTE
12::;. :;
:z:;11;4:s'::9.1
:.::::::::::::: ::5:?::;22:.0.: ?:.::;:;::.:::r6
000.60
6/09/11
RESIDENTIAL WASTE
S
......:....:.:
: ; °.:::2.:. ;;
..;:......:..52.........20..:.,
:':':::.;`.;
:..,,:.....7,249.18
6110111
RESIDENTIAL WASTE
;2:
x:2;;
6,495.65
6/13/11
RESIDENTIAL WASTE ....:.. ..:.:....:....:::.:..:.:::...::
.:.::.:.:: .:.i,6;..:::
175.,:_::82
:..::: ::.::..::.,;.:.52 `220 `
::::,,,. 9,180.80
6/14/11
RESIDENTIAL WASTE
14
145.24
52.220
7,584.43
6/15/11
RESS;IDENTI�I`,`.`: WASTE `::;:':.'
11 .
120:3.:5
52 :220,
6,284.68
6/16/11
R.:E.SIDENTTAL .;in1STEi
14
156:03
52..220.
8,147.89
6/16/11
TICKET' 154`b* J`15
12.93
"52,:220
675.20
6/17/11
RESIDENTTAL`�WASTE
13
:135'.97
52.220
7,100.35
6/20/11
RESIDENTIAL WAS.T�,.`. °" ` :: ::;:::_'`'':
16...
::. :1 X`:.67
52.220
8,964.61
6/21/11
RESIDENTIAL WASTE
14
14.5 17
52.220
7,580.78
6/22/11
RESIDENTIAL WASTE
11
118.14
52.220
6,169.27
6/23/11
RESIDENTIAL WASTE
14
161.42
52.220
8,429.35
6/24/11
REST DENTI
A'
.:- .;:':::..:.:2..2:2.2.0
.7 , 829.87
6/27/11
RESIDENTIAL WPiS; T�;:::. ':::::; .:::::::::::::';::'.:;;:
:.;::.:.;:: :.::1:.:::::
;: :::x;:$:3::::3.2
.:;:::.::.:,,..,.....:.5.�:.: 20
9,572.97
6/28/11
RESIDENTIAL 11ATF:; ::.:.:::::::::.:::.:
3:::14_Q:S:�i
:...:::,::::.::,;:,,,,;2.:20
7, 340.57
6/29/11
.! .:::::
RESIDENTIAL WA: STE' :...:.:.::...:.. ..:.:....::.:..:.:....::.... :.:
..:.,:::...:.:1,3::-
:142 .,9::....::,::.::::::::::::52
:220
7,462.24
6/30/11
RESIDENTIAL WASTE
14
164.43
52.220
8,586.53
IF YOU HAVE ANY QUESTIONS REGARD AMPART 0r TRIS INV616O , PLEASE CALL: ", „I A
MC „1_
PREVIOUS AMOUNT DUE PAYMENTS CURRENT CHARGES TOTAL DUE
613-a, 4
CUSTOMER #: 09_ 9 2 INVOICE # 17942
P.O. BOX 1200
OVERDUE AMOUNTS SUBJECT TO FINANCE CHARGE
I�NVOIICE TOTAL
L -- 3- '7L9- 1- 1-0- -4-3 --
GRiocd o.) kcrydcJ Pnptt
PREVIOUS AMOUNT DUE PAYMENTS 11---1-4-,--3-2-7-.- CURRENT CHARGES TOTAL DUE
, 462 -8 0-1 0 ; 4fi z� —Q 0 — 0 8 - -1 E.
CUSTOMER #: 09- 11 8 INVOICE # 17943
P.O. BOX 1200
OVERDUE AMOUNTS SUBJECT TO FINANCE CHARGE
INVOICE TOTAL V
0 Panted on RuyN,ed Alp-
INVOICE
CRI TRANSFER, INC.
i.
P. O. BOX 125
o
STANTON, CA 90680 -0125
/MCORPO MrEO
TERMS: NET 10 DAYS
0 9111110191=0 800179431
TO PAY BY � •
- '
CARD, PLE SEEDIL
IN INFORMATION ON BACK
OF REMITTANCE
INVOICE #:
INVOICE DATE:
17943
7/01/11
BILL TO:
COSTA MESA
SANI DIST -SA HGT
COSTA MESA SANI DIST -SA
HGT
P.O. BOX 1200
628 W 19TH ST
COSTA MESA
CA 92627
COSTA MESA CA 92627
CUSTOMER #:
09- 11 8
PREVIOUS AMOUNT DUE PAYMENTS
CURRENT CHARGES
TOTAL DUE
10,462.80
10,462.80
14,327.08
14 327.08
Please detach here and return with your payment
CHECK #
CR TRANSFER, INC.
6/01/11
RESIDENTIAL WASTE
1
11.26
52.220
588.00
6/02/11
RESIDENTIAL WASTE
4
48.44
52.220
2,529.54
6/07/11
RESIDENTIAL WASTE
1
6.15
52.220
321.15
6/08/11
RESIDENTIAL WASTE
4
40.8S
52.220
2,135.28
6/14/11
RESIDENTIAL WASTE
I 1
7.23
52.220
377.55
6/15/11
RESIDENTIAL WASTE
4
44.24
52.220
2,310.21
6/21/11
RESIDENTIAL WASTE
1
-9.;0
52.220
469.9
6/22/11
RESIDENTIAL WASTE
4
�#$$
S2 220.
2,444.4
00
6/28/11
RESIDENTIAL WASTE
1'
13_
52::2.20
595.8
6/29/11
RESIDENTIAL WASTE::*
.:...:4....::;._:..::48
>.: .9..:..:.....::...:1.52`.220.:.
...... 2,555.12
91
2
IF YOU HAVE ANY QUESTIONS REGARDING ANY PART OF THIS INVOICE, LEASE CALL: `
(714) 826 -9049
PREVIOUS AMOUNT DUE PAYMENTS 11---1-4-,--3-2-7-.- CURRENT CHARGES TOTAL DUE
, 462 -8 0-1 0 ; 4fi z� —Q 0 — 0 8 - -1 E.
CUSTOMER #: 09- 11 8 INVOICE # 17943
P.O. BOX 1200
OVERDUE AMOUNTS SUBJECT TO FINANCE CHARGE
INVOICE TOTAL V
0 Panted on RuyN,ed Alp-
•
meering pate item #
07/28/11 A. C. 8.
COSTA MESA SANITARY DISTRICT
Warrant Resolution No. CMSD 2012 -1
A RESOLUTION OF THE COSTA MESA SANITARY DISTRICT
RATIFYING THE PAYMENT OF CERTAIN CLAIMS AND DEMANDS, AND
SPECIFYING THE FUNDS OUT OF WHICH THE SAME WERE PAID.
THE BOARD OF DIRECTORS OF THE COSTA MESA SANITARY DISTRICT
DOES HEREBY ORDER AND RESOLVE AS FOLLOWS:
Section 1. That the attached claims and demands totaling $393,676.25 have
been audited as required by law and that the same were paid out of respective funds as
hereinafter set forth.
Section 2. That the Clerk of the District shall certify to the adoption of this
Resolution and shall retain a certified copy thereof in her own records.
PASSED AND ADOPTED this 28th day of July 2011.
ATTEST:
Secretary
STATE OF CALIFORNIA )
COUNTY OF ORANGE ) ss
COSTA MESA SANITARY DISTRICT )
President .
I, JOAN REVAK, Clerk of the Costa Mesa Sanitary District, hereby certify that
the foregoing Warrant Resolution No. CMSD 2012 -1 was duly adopted by the Costa
Mesa Sanitary District at a regular meeting held on the 28th day of July 2011.
IN WITNESS WHEREOF, I have hereunto set my, hand and affixed the Seal of
the Costa Mesa Sanitary District on this 28th day of July 2011.
• Clerk of the Costa Mesa Sanitary District
Accounts Payable
Checks for Approval
User: tgonzalez
Printed: 07/01/2011 - 3:08 PM
COSZ4 9YESA SiWITART (DISTRICT
- - - an Independent Special oiso*t
Check Number
Check Date
Fund Name
Account Name
Vendor Name
Amount
0
06/01/2011
Liquid Waste Fund
Federal Withholding Taxes
Internal Revenue Service
317.94
0
06/01/2011
Liquid Waste Fund
FICA - Employee
Internal Revenue Service
278.45
0
06/01/2011
Liquid Waste Fund
FICA - Employee
Internal Revenue Service
411.05
0
06/01/2011
Liquid Waste Fund
Medicare - Employee
Internal Revenue Service
96.15
0
06/01/2011
Liquid Waste Fund
Medicare - Employee
Internal Revenue Service
96.15
Check Total: 1,199.74
0
06/01/2011
Liquid Waste Fund
Federal Withholding Taxes
Internal Revenue Service
4,364.69
0
06/01/2011
Liquid Waste Fund
FICA - Employee
Internal Revenue Service
37.34
0
06/01/2011
Liquid Waste Fund
FICA - Employee
Internal Revenue Service
55.12
0
06/01/2011
Liquid Waste Fund
Medicare - Employee
Internal Revenue Service
467.46
0
06/01/2011
Liquid Waste Fund
Medicare - Employee
Internal Revenue Service
467.46
0
06/01/2011
Liquid Waste Fund
Medicare - Employee
Internal Revenue Service
13.53
Check Total:
5,405.60
0
06/01/2011
Liquid Waste Fund
State Withholding Taxes
State of Cal Emp Dev Dept
1,672.58
Check Total:
1,672.58
0
06/01/2011
Liquid Waste Fund
PERS Retirement
Cal Pers Employee Ret System
139.05
0
06/01/2011
Liquid Waste Fund
PERS Retirement
Cal Pers Employee Ret System
236.17
0
06/01/2011
Liquid Waste Fund
PERS Retirement
Cal Pers Employee Ret System
1,986.45
0
06/01/2011
Liquid Waste Fund
PERS, Retirement
Cal Pers Employee Ret System
3,373.88
0
06/01/2011
Liquid Waste Fund
PERS Survivor Benefit
Cal Pers Employee Ret System
9.30
0
06/01/2011
Liquid Waste Fund
PERS - Employer
Cal Pers Employee Ret System
-0.01
Check Total:
5,744.84
0
06/07/2011
Liquid Waste Fund
PERS Medical
Cal PERS
6,237.61
0
06/07/2011
Liquid Waste Fund
Benefit Administration
Cal PERS
37.80
AP - Check r Approval ( 07/01/2011 - 3:08 PM)
•
�ge 1
E
Check Total: 6,342.76
0 06/15/2011
Liquid Waste Fund
Federal Withholding Taxes
Internal Revenue Service
4,400.06
0 06/15/2011
Liquid Waste Fund
FICA - Employee
Internal Revenue Service
37.34
Check NOr
Check Date
Fund Name
Account Name
Vendor Name
Amount
0 06/15/2011
Liquid Waste Fund
Medicare - Employee
Internal Revenue Service
0
06/07/2011
Liquid Waste Fund
Benefits Admin Costs
Cal PERS
37.80
0
06/07/2011
Solid Waste Fund
Benefits Admin Costs
Cal PERS
2.95
0
06/07/2011
Liquid Waste Fund
Benefits Admin Costs
Cal PERS
26.60
Check Total: 6,342.76
0 06/15/2011
Liquid Waste Fund
Federal Withholding Taxes
Internal Revenue Service
4,400.06
0 06/15/2011
Liquid Waste Fund
FICA - Employee
Internal Revenue Service
37.34
0 06/15/2011
Liquid Waste Fund
FICA - Employee
Internal Revenue Service
55.12
0 06/15/2011
Liquid Waste Fund
Medicare - Employee
Internal Revenue Service
471.28
0 06/15/2011
Liquid Waste Fund
Medicare - Employee
Internal Revenue Service
471.28
Check Total:
5,435.08
0 06/15/2011
Liquid Waste Fund
State Withholding Taxes
State of Cal Emp Dev Dept
1,694.75
Check Total:
1,694.75
0 06/15/2011
Liquid Waste Fund
PERS Retirement
Cal Pers Employee Ret System
139.07
0 06/15/2011
Liquid Waste Fund
PERS Retirement
Cal Pers Employee Ret System
236.21
0 06/15/2011
Liquid Waste Fund
PERS Retirement
Cal Pers Employee Ret System
1,986.82
0 06/15/2011
Liquid Waste Fund
PERS Retirement
Cal Pers Employee Ret System
3,374.50
0 06/15/2011
Liquid Waste Fund
PERS Survivor Benefit
Cal Pers Employee Ret System
9.30
Check Total:
5,745.90
0 06/15/2011
Solid Waste Fund
Investment Earnings
Bank of America
399.87
Check Total:
399.87
0 06/29/2011
Liquid Waste Fund
Federal Withholding Taxes
Internal Revenue Service
317.94
0 06/29/2011
Liquid Waste Fund
FICA - Employee
Internal Revenue Service
278.45
0 06/29/2011
Liquid Waste Fund
FICA - Employee
Internal Revenue Service
411.05
0 06/29/2011
Liquid Waste Fund
Medicare - Employee
Internal Revenue Service
96.15
0 06/29/2011
Liquid Waste Fund
Medicare - Employee
Internal Revenue Service
96.15
Check Total:
1,199.74
0 06/29/2011
Liquid Waste Fund
Federal Withholding Taxes
Internal Revenue Service
5,448.72
0 06/29/2011
Liquid Waste Fund
FICA - Employee
Internal Revenue Service
38.68
0 06/29/2011
Liquid Waste Fund
FICA - Employee
Internal Revenue Service
57.10
0 06/29/2011
Liquid Waste Fund
Medicare - Employee
Internal Revenue Service
533.56
0 06/29/2011
Liquid Waste Fund
Medicare - Employee
Internal Revenue Service
533.56
AP - Checks for Approval ( 07/01/2011 - 3:08 PM) . Page 2
Check Number
Check Date
Fund Name
Account Name
Vendor Name
Amount
Check Total:
6,611.62
0
06/29/2011
Liquid Waste Fund
State Withholding Taxes
State of Cal Emp Dev Dept
2,127.92
Check Total:
2,127.92
0
06/29/2011
Liquid Waste Fund
PERS Retirement
Cal Pers Employee Ret System
139.07
0
06/29/2011
Liquid Waste Fund
PERS Retirement
Cal Pers Employee Ret System
236.21
0
06/29/2011
Liquid Waste Fund
PERS Retirement
Cal Pers Employee Ret System
1,986.82
0
06/29/2011
Liquid Waste Fund
PERS Retirement
Cal Pets Employee Ret System
3,374.50
0
06/29/2011
Liquid Waste Fund
PERS Survivor Benefit
Cal Pers Employee Ret System
9.30
Check Total:
5,745.90
0
06/24/2011
Solid Waste Fund
Equipment Maintenance
Automatic Data Processing, Inc
5.73
0
06/24/2011
Liquid Waste Fund
Equipment Maintenance
Automatic Data Processing, Inc
51.50
Check Total:
57.23
8601
06/03/2011
Solid Waste Fund
Contract Services
Abbott Staffing Group
51.92
8601
06/03/2011
Liquid Waste Fund
Contract Services
Abbott Staffing Group
467.28
8601
06/03/2011
Solid Waste Fund
Contract Services
Abbott Staffing Group
70.40
8601
06/03/2011
Liquid Waste Fund
Contract Services
Abbott Staffing Group
633.60
Check Total:
1,223.20
8602
06/03/2011
Solid Waste Fund
Employee Insurance
AFLAC
729.26
Check Total:
729.26
8603
06/03/2011
Liquid Waste Fund
Sewer Maint - Telephone
AT &T
141.51
8603
06/03/2011
Liquid Waste Fund
Sewer Maint - Telephone
AT &T
264.99
Check Total:
406.50
8604
06/03/2011
Solid Waste Fund
Building Maintenance
Bay Alarm
19.20
8604
06/03/2011
Liquid Waste Fund
Building Maintenance
Bay Alarm
172.80
Check Total:
192.00
8605
06/03/2011
Liquid Waste Fund
Sewer Maint -Swr Lateral Prog
Robert Beauregard
1,787.50
�e 3
.,
AP - Checks r Approval ( 07/01 /2011 - 3:08 PM)
•
Check Nr Check Date Fund Name Account Name Vendor Name Amount
AP - Checks for Approval ( 07/01/2011 - 3:08 PM ) Page 4
Check Total:
1,787.50
8606
06/03/2011
Liquid Waste Fund
Sewer Maint-Swr Lateral Prog
Magued Bishay
1,800.00
Check Total:
1,800.00
8607
06/03/2011
Liquid Waste Fund
Sewer Maint - Material /Supplies
Bank of America
15.30
8607
06/03/2011
Liquid Waste Fund
Sewer Maint -Small Tools /Eq
Bank of America
11.41
8607
06/03/2011
Liquid Waste Fund
Sewer Maint- Equipment Maint
Bank of America
15.51
8607
06/03/2011
Liquid Waste Fund
Sewer Maint -Small Tools /Eq
Bank of America
68.87
8607
06/03/2011
Liquid Waste Fund
Sewer Maint -Bldg Maint
Bank of America
85.95
8607
06/03/2011
Liquid Waste Fund
Sewer Maint -Staff Development
Bank of America
23.96
8607
06/03/2011
Liquid Waste Fund
Sewer Maint -Small Tools/Eq
Bank of America
123.31
8607
06/03/2011
Solid Waste Fund
Staff Development
Bank of America
2.50
8607
06/03/2011
Liquid Waste Fund
Staff Development
Bank of America
22.50
8607
06/03/2011
Solid Waste Fund
Staff Development
Bank of America
39.54
8607
06/03/2011
Liquid Waste Fund
Staff Development
Bank of America
355.86
8607
06/03/2011
Solid Waste Fund
Travel/Meals/Lodging
Bank of America
78.54
8607
06/03/2011
Liquid Waste Fund
Travel/Meals/Lodging
Bank of America
706.84
8607
06/03/2011
Liquid Waste Fund
Travel/Meals/Lodging
Bank of America
706.84
8607
06/03/2011
Solid Waste Fund
Travel/Meals/Lodging
Bank of America
78.54
8607
06/03/2011
Solid Waste Fund
Travel/Meals /Lodging
Bank of America
43.68
8607
06/03/2011
Liquid Waste Fund
Travel/Meals/Lodging
Bank of America
393.08
8607
06/03/2011
Solid Waste Fund
Staff Development
Bank of America
53.66
8607
06/03/2011
Liquid Waste Fund
Staff Development
Bank of America
482.98
8607
06/03/2011
Solid Waste Fund
Staff Development
Bank of America
1.63
8607
06/03/2011
Liquid Waste Fund
Staff Development
Bank of America
14.69
8607
06/03/2011
Solid Waste Fund
Public Info/Ed/Community Promo
Bank of America
-3.13
8607
06/03/2011
Liquid Waste Fund
Public Info/Ed /Community Promo
Bank of America
-28.15
8607
06/03/2011
Solid Waste Fund
Postage
Bank of America
2.00
8607
06/03/2011
Liquid Waste Fund
Postage
Bank of America
18.00
8607
06/03/2011
Solid Waste Fund
Building Maintenance
Bank of America
3.39
8607
06/03/2011
Liquid Waste Fund
Building Maintenance
Bank of America
30.50
8607
06/03/2011
Solid Waste Fund
Travel/Meals/Lodging
Bank of America
6.13
8607
06/03/2011
Liquid Waste Fund
Travel/Meals/Lodging
Bank of America
55.17
8607
06/03/2011
Liquid -Waste Fund
Grade 5 CCTV Improvements
Bank of America
12.13
8607
06/03/2011
Liquid Waste Fund
Grade 5 CCTV Improvements
Bank of America
26.68
8607
06/03/2011
Liquid Waste Fund
Grade 5 CCTV Improvements
Bank of America
28.18
8607
06/03/2011
Liquid Waste Fund
Grade 5 CCTV Improvements
Bank of America
31.36
8607
06/03/2011
Liquid Waste Fund
Travel/Meals/Lodging
Bank of America
544.50
8607
06/03/2011
Liquid Waste Fund
Grade 5 CCTV Improvements
Bank of America
29.97
8607
06/03/2011
Liquid Waste Fund
Grade 5 CCTV Improvements
Bank of America
26.68
8607
06/03/2011
Liquid Waste Fund
Grade 5 CCTV Improvements
Bank of America
19.69
8607
06/03/2011
Solid Waste Fund
Staff Development
Bank of America
362.80
AP - Checks for Approval ( 07/01/2011 - 3:08 PM ) Page 4
Check Number Check Date Fund Name Account Name Vendor Name Amount
8607
06/03/2011
Solid Waste Fund
Staff Development
Bank of America
528.00
8607
06/03/2011
Solid Waste Fund
Travel/Meals /Lodging
Bank of America
11.35
8607
06/03/2011
Liquid Waste Fund
Travel/Meals/Lodging
Bank of America
102.18
8607
06/03/2011
Solid Waste Fund
Staff Development
Bank of America
3.60
8607
06/03/2011
Liquid Waste Fund
Staff Development
Bank of America
32.40
8607
06/03/2011
Solid Waste Fund
Staff Development
Bank of America
3.40
8607
06/03/2011
Liquid Waste Fund
Staff Development
Bank of America
30.60
8607
06/03/2011
Solid Waste Fund
Travel /Meals /Lodging
Bank of America
80.63
8607
06/03/2011
Liquid Waste Fund
Travel /Meals /Lodging
Bank of America
725.70
8607
06/03/2011
Solid Waste Fund
Staff Development
Bank of America
79.53
8607
06/03/2011
Liquid Waste Fund
Staff Development
Bank of America
715.80
8607
06/03/2011
Solid Waste Fund
Capital Outlay
Bank of America
19.40
8607
06/03/2011
Liquid Waste Fund
Capital Outlay
Bank of America
174.56
8607
06/03/2011
Solid Waste Fund
Capital Outlay
Bank of America
0.98
8607
06/03/2011
Liquid Waste Fund
Capital Outlay
Bank of America
8.80
8607
06/03/2011
Solid Waste Fund
Building Maintenance
Bank of America
18.50
8607
06/03/2011
Liquid Waste Fund
Building Maintenance
Bank of America
166.50
8607
06/03/2011
Solid Waste Fund
Professional Services
Bank of America
5.00
8607
06/03/2011
Liquid Waste Fund
Professional Services
Bank of America
44.95
8607
06/03/2011
Solid Waste Fund
Staff Development
Bank of America
7.83
8607
06/03/2011
Liquid Waste Fund
Staff Development
Bank of America
70.46
8607
06/03/2011
Liquid Waste Fund
Sewer Maint -Staff Development
Bank of America
36.07
Check Total: 7,357.33
8608
06/03/2011
Solid Waste Fund
Legal Services
Alan R. Burns
1,114.96
8608
06/03/2011
Liquid Waste Fund
Legal Services
Alan R. Bums
2,070.64
8608
06/03/2011
Liquid Waste Fund
Legal Services
Alan R. Burns
253.40
8608
06/03/2011
Solid Waste Fund
Legal Services
Alan R. Burns
362.00"
8608
06/03/2011
Solid Waste Fund
Legal Services
Alan R. Burns
57.01
8608
06/03/2011
Liquid Waste Fund
Legal Services
Alan R. Burns
105.89
8608
06/03/2011
Liquid Waste Fund
Legal Services
Alan R. Burns
959.30
Check Total:
4,923.20
8609
06/03/2011
Solid Waste Fund
Benefits Admin Costs
Ca1PERS Fiscal Services Division
30.00
8609
06/03/2011
Liquid Waste Fund
Benefits Admin Costs
CalPERS Fiscal Services Division
270.00
Check Total:
300.00
8610
06/03/2011
Liquid Waste Fund
Sewer Maint -Swr Lateral Prog
Michelle Chaney
615.00
Check Total:
615.00
AP - Check r Approval( 07/01/2011 - 3:08 PM)
ge 5
8611
•
•
Sewer Maint- Equipment Maint
Check Nr Check Date Fund Name
Account Name Vendor Name
Amount
8611
06/03/2011
Liquid Waste Fund
Sewer Maint- Equipment Maint
City of Costa Mesa
329.40
Check Total:
329.40
8612
06/03/2011
Solid Waste Fund
Professional Services
Computer Masters
32.50
8612
06/03/2011
Liquid Waste Fund
Professional Services
Computer Masters
292.50
Check Total:
325.00
8613
06/03/2011
Liquid Waste Fund
Sewer Maint -Pump Stn Contract
. C &R Drains Inc.
396.00
Check Total:
396.00
8614
06/03/2011
Solid Waste Fund
Sharps Program
WM Curbside, LLC
95.00
8614
06/03/2011
Solid Waste Fund
Sharps Program
WM Curbside, LLC
100.00
8614
06/03/2011
Solid Waste Fund
Pharmaceutical Program
WM Curbside, LLC
36.00
8614
06/03/2011
Solid Waste Fund
Pharmaceutical Program
WM Curbside, LLC
-25.00
8614
06/03/2011
Solid Waste Fund
Pharmaceutical Program
WM Curbside, LLC
75.00
8614
06/03/2011
Solid Waste Fund
Pharmaceutical Program
WM Curbside, LLC
-25.00
8614
06/03/2011
Solid Waste Fund
Pharmaceutical Program
WM Curbside, LLC
18.00
8614
06/03/2011
Solid Waste Fund
Pharmaceutical Program
WM Curbside, LLC
100.00
8614
06/03/2011
Solid Waste Fund
Sharps Program
WM Curbside, LLC
95.00
8614
06/03/2011
Solid Waste Fund
Pharmaceutical Program
WM Curbside, LLC
27.00
8614
06/03/2011
Solid Waste Fund
Pharmaceutical Program
WM Curbside, LLC
75.00
8614
06/03/2011
Solid Waste Fund
Pharmaceutical Program
WM Curbside, LLC
-25.00
8614
06/03/2011
Solid Waste Fund
Sharps Program
WM Curbside, LLC
95.00
8614
06/03/2011
Solid Waste Fund
Sharps Program
WM Curbside, LLC
95.00
8614
06/03/2011
Solid Waste Fund
Sharps Program
WM Curbside, LLC
100.00
8614
06/03/2011
Solid Waste Fund
Pharmaceutical Program
WM Curbside, LLC
81.00
8614,
06/03/2011
Solid Waste Fund
Pharmaceutical Program
WM Curbside, LLC
-25.00
8614
06/03/2011
Solid Waste Fund
Pharmaceutical Program
WM Curbside, LLC
75.00
8614
06/03/2011
Solid Waste Fund
Pharmaceutical Program
WM Curbside, LLC
-25.00
8614
06/03/2011
Solid Waste Fund
Pharmaceutical Program
WM Curbside, LLC
45.00
8614
06/03/2011
Solid Waste Fund
Pharmaceutical Program
WM Curbside, LLC
100.00
8614
06/03/2011
Solid Waste Fund
Sharps Program
WM Curbside, LLC
95.00
8614
06/03/2011
Solid Waste Fund
Pharmaceutical Program
WM Curbside, LLC
40.50
8614
06/03/2011
Solid Waste Fund
Pharmaceutical Program
WM Curbside, LLC
75.00
8614
06/03/2011
Solid Waste Fund
Pharmaceutical Program
WM Curbside, LLC
-25.00
8614
06/03/2011
Solid Waste Fund
Sharps Program
WM Curbside, LLC
95.00
8614
06/03/2011
Solid Waste Fund
Sharps Program
WM Curbside, LLC
145.00
8614
06/03/2011
Solid Waste Fund
Sharps Program
WM Curbside, LLC
75.00
Check Total: 1,587.50
AP - Checks for Approval ( 07/01/2011 - 3:08 PM ) Page 6
Check Number
Check Date
Fund Name
Account Name
Vendor Name
Amount
8615
06/03/2011
Liquid Waste Fund
Sewer Maint- Equipment Maint
Eagle Communication
280.00
Check Total:
280.00
8616
06/03/2011
Liquid Waste Fund
Sewer Maint -FOG Prog Contract
Environmental Engr & Cont, Inc
5,589.50
Check Total:
5,589.50
8617
06/03/2011
Solid Waste Fund
Travel /Meals /Lodging
Jim Ferryman
0.77
8617
06/03/2011
Liquid Waste Fund
Travel /Meals /Lodging
Jim Ferryman
6.88
Check Total:
7.65
8618
06/03/2011
Solid Waste Fund
Travel /Meals /Lodging
James Fitzpatrick
4.00
8618
06/03/2011
Liquid Waste Fund
Travel/Meals /Lodging
James Fitzpatrick
36.00
Check Total:
40.00
8619
06/03/2011
Solid Waste Fund
Building Maintenance
F.M. Thomas Air Condittioning,
15.30
8619
06/03/2011
Liquid Waste Fund
Building Maintenance
F.M. Thomas Air Condittioning,
137.70
Check Total:
153.00
8620
06/03/2011
Solid Waste Fund
Gas - Building
The Gas Company
2.26
8620
06/03/2011
Liquid Waste Fund
Gas - Building
The Gas Company
20.38
8620
06/03/2011
Liquid Waste Fund
Sewer Maint -Gas Bldg
The Gas Company
21.65
Check Total:
44.29
8621
06/03/2011
Liquid Waste Fund
Systm Wide Swr Rcnstruct. #183
Godwin Pumps of America, Inc.
163.13
Check Total:
163.13
8622
06/03/2011
Solid Waste Fund
Office Supplies
MailFinance Inc.
7.72
8622
06/03/2011
Liquid Waste Fund
Office Supplies
MailFinance Inc.
69.49
Check Total:
77.21
8623
06/03/2011
Liquid Waste Fund
Systm Wide Swr Rcnstruct. #183
Jerry Tucker & Associates, Inc
5,880.00
Check Total:
5,880.00
8624
06/03/2011
Solid Waste Fund
Recycling Grant AB 939
Francene Francene E. Kaplan PH.D.
200.00
AP - Checks or Approval( 07/01/2011 - 3:08 PM)
•ge
7
'
AP - Checks for Approval ( 07/01/2011 - 3:08 PM) Page 8
0.
Check Ner
Check Date
Fund Name
Account Name
Vendor Name
Amount
8624
06/03/2011
Solid Waste Fund
Recycling Grant AB 939
Francene Francene E. Kaplan PH.D.
200.00
8624
06/03/2011
Solid Waste Fund
Recycling Grant AB 939
Francene Francene E. Kaplan PH.D.
200.00
8624
06/03/2011
Solid Waste Fund
Recycling Grant AB 939
Francene Francene E. Kaplan PH.D.
200.00
Check Total:
800.00
8625
06/03/2011
Liquid Waste Fund
Sewer Maint -Swr Lateral Prog
Andrew Lee
1,800.00
8625
06/03/2011
Liquid Waste Fund
Sewer Maint -Swr Lateral Prog
Andrew Lee
1,800.00
Check Total:
3,600.00
8626
06/03/2011
Liquid Waste Fund
Legal Services
Liebert Cassidy Whitmore
36.00 .
8626
06/03/2011
Solid Waste Fund
Legal Services
Liebert Cassidy Whitmore
4.00
8626
06/03/2011
Solid Waste Fund
Legal Services
Liebert Cassidy Whitmore
63.40
8626
06/03/2011
Liquid Waste Fund
Legal Services
Liebert Cassidy Whitmore
570.60
Check Total:
674.00
8627
06/03/2011
Liquid Waste Fund
Sewer Maint- Water Pumps
Mesa Consolidated Water Dist
17.00
8627
06/03/2011
Liquid Waste Fund
Sewer Maint- Water Pumps
Mesa Consolidated Water Dist
19.70
8627
06/03/2011
Liquid Waste Fund
Sewer Maint- Water Pumps
Mesa Consolidated Water Dist
19.70
Check Total:
56.40
8628
06/03/2011
Liquid Waste Fund
Sewer Maint - Annual Sewer Maint
Orange Coast Electric
1,685.00
8628
06/03/2011
Liquid Waste Fund
Sewer Maint - Annual Sewer Maint
Orange Coast Electric
1,285.43
8628
06/03/2011
Solid Waste Fund
Building Maintenance
Orange Coast Electric
78.50
8628
06/03/2011
Liquid Waste Fund
Building Maintenance
Orange Coast Electric
706.50
Check Total:
3,755.43
8629
06/03/2011
Solid Waste Fund
Office Supplies
Office Depot
4.62
8629
06/03/2011
Liquid Waste Fund
Office Supplies
Office Depot
41.62
8629
06/03/2011
Liquid Waste Fund
Office Supplies
Office Depot
3.11
8629
06/03/2011
Solid Waste Fund
Office Supplies
Office Depot
0.35
Check Total:
49.70
8630
06/03/2011
Solid Waste Fund
Contract Services
Pacific Building Care, Inc.
45.37
8630
06/03/2011
Liquid Waste Fund
Contract Services
Pacific Building Care, Inc..
408.38
Check Total:
453.75
AP - Checks for Approval ( 07/01/2011 - 3:08 PM) Page 8
Check Number
Check Date
Fund Name
Account Name
Vendor Name
Amount
8631
06/03/2011
Liquid Waste Fund
Capital Outlay
Plumbers Depot Inc.
10,668.33
Check Total:
10,668.33
8632
06/03/2011
Liquid Waste Fund
Sewer Maint - Electric Pumps
Southern California Edison
291.50
8632
06/03/2011
Liquid Waste Fund
Sewer Maint - Electric Pumps
Southern California Edison
208.11
8632
06/03/2011
Liquid Waste Fund
Sewer Maint - Electric Pumps
Southern California Edison
329.38
8632
06/03/2011
Liquid Waste Fund
Sewer Maint - Electric Pumps
Southern California Edison
72.13
8632
06/03/2011
Liquid Waste Fund
Sewer Maint - Electric Pumps
Southern California Edison
36.28
8632
06/03/2011
Liquid Waste Fund
Sewer Maint - Electric Pumps
Southern California Edison
74.54
8632
06/03/2011
Liquid Waste Fund
Sewer Maint - Electric Pumps
Southern California Edison
311.41
8632
06/03/2011
Liquid Waste Fund
Sewer Maint - Electric Pumps
Southern California Edison
320.72
8632
06/03/2011
Liquid Waste Fund
Sewer Maint- Electric Pumps
Southern California Edison
721.82
8632
06/03/2011
Liquid Waste Fund
Sewer Maint - Electric Pumps
Southern California Edison
88.22
8632
06/03/2011
Liquid Waste Fund
Sewer Maint - Electric Pumps
Southern California Edison
76.43
8632
06/03/2011
Liquid Waste Fund
Sewer Maint - Electric Pumps
Southern California Edison
142.37
8632
06/03/2011
Liquid Waste Fund
Sewer Maint - Electric Pumps
Southern California Edison
53.53
8632
06/03/2011
Liquid Waste Fund
Sewer Maint - Electric Pumps
Southern California Edison
321.11
8632
06/03/2011
Liquid Waste Fund
Sewer Maint - Electric Pumps
Southern California Edison
417.60
8632
06/03/2011
Liquid Waste Fund
Sewer Maint- Electric Pumps
Southern California Edison
164.97
8632
06/03/2011
Liquid Waste Fund
Sewer Maint - Electric Pumps
Southern California Edison
851.98
8632
06/03/2011
Liquid Waste Fund
Sewer Maint - Electric Pumps
Southern California Edison
58.22
8632
06/03/2011
Solid Waste Fund
Electric - Building
Southern California Edison
52.05
8632
06/03/2011
Liquid Waste Fund
Electric - Building
Southern California Edison
468.43
Check Total:
5,060.80
8633
06/03/2011
Solid Waste Fund
Travel/Meals /Lodging
Michael Scheafer
5.79
8633
06/03/2011
Liquid Waste Fund
Travel/Meals /Lodging
Michael Scheafer
52.08
Check Total:
57.87
8634
06/03/2011
Liquid Waste Fund
Life /AD &D Insurance
Spec Dist Risk Mgt Authority
150.20
8634
06/03/2011
Liquid Waste Fund
Dental Insurance
Spec Dist Risk Mgt Authority
586.64
8634
06/03/2011
Liquid Waste Fund
Long -Term Disability
Spec Dist Risk Mgt Authority
272:38
8634
06/03/2011
Solid Waste Fund
Benefits Admin Costs
Spec Dist Risk Mgt Authority
2.98
8634
06/03/2011
Liquid Waste Fund
Benefits Admin Costs
Spec Dist Risk Mgt Authority
26.82
8634
06/03/2011
Liquid Waste Fund
Vision Insurance
Spec Dist Risk Mgt Authority
22.65
Check Total: 1,061.67
8635 06/03/2011 Liquid Waste Fund Sewer Maint -Swr Lateral Prog Sam Simonian 937.50
AP - Checks for Approval ( 07/01/2011 - 3:08 PM) �ge 9 0
•
Check Nuar Check Date Fund Name Account Name Vendor Name • Amount
Check Total:
8636 06/03/2011 Solid Waste Fund Professional Services Technology Resource Cntr, Inc.
8636 06/03/2011 Liquid Waste Fund Professional Services Technology Resource Cntr, Inc.
Check Total:
8637 06/03/2011 Liquid Waste Fund Sewer Maint -Swr Lateral Prog Brooke Tomblin
8638
06/03/2011
Liquid Waste Fund
8639
06/03/2011
Liquid Waste Fund
8640
06/03/2011
Liquid Waste Fund
8640
06/03/2011
Liquid Waste Fund
8640
06/03/2011
Liquid Waste Fund
8640
06/03/2011
Liquid Waste Fund
8640
06/03/2011
Liquid Waste Fund
8640
06/03/2011
Liquid Waste Fund
Deferred Compensation - 457
VantagePoint Transfer Agents
Deferred Medical -RHS- Employee VantagePoint Transfer Agents
Sewer Maint - Annual Sewer Maint
Sewer Maint - Annual Sewer Maint
Sewer Maint - Annual Sewer Maint
Sewer Maint - Annual Sewer Maint
Sewer Maint - Annual Sewer Maint
Sewer Maint - Annual Sewer Maint
Walters Wholesale Electric Co.
Walters Wholesale Electric Co.
Walters Wholesale Electric Co.
Walters Wholesale Electric Co.
Walters Wholesale Electric Co.
Walters Wholesale Electric Co.
8641
06/17/2011
Solid Waste Fund
Contract Services
Abbott Staffing
Group
8641
06/17/2011
Liquid Waste Fund
Contract Services
Abbott Staffing
Group
8641
06/17/2011
Solid Waste Fund
Contract Services
Abbott Staffing
Group
8641
06/17/2011
Liquid Waste Fund
Contract Services
Abbott Staffing
Group
8642 06/17/2011 Solid Waste Fund Office Supplies
8642 06/17/2011 Liquid Waste Fund Office Supplies
Ariel Supply, Inc.
Ariel Supply, Inc.
8643 06/17/2011 Liquid Waste Fund Sewer Maint -Swr Lateral Prog Cynthia Bohler
AP - Checks for Approval ( 07/01/2011 3:08 PM )
Check Total:
Check Total:
Check Total:
Check Total:
Check Total:
Check Total:
937.50
179.87
1,618.81
1,798.68
881.00
881.00
700.00
700.00
567.36
567.36
222.79
356.12
596.36
1,994.42
-44.01
188.94
3,314.62
56.32
506.88
56.32
506.88
1,126.40
18.59
167.27
Page 10
185.86
245.00
Check Number Check Date Fund Name Account Name Vendor Name Amount
Check Total: 245.00
8644 06/17/2011 Liquid Waste Fund Professional Services Charles Abbott Associates, Inc 2,447.50
Check Total: 2,447.50
8645 06/17/2011 Solid Waste Fund Container Collection Costs CR &R Incorporated 3,907.69
8646 06/17/2011 Solid Waste Fund
8646 06/17/2011 Solid Waste Fund
8647 06/17/2011 Liquid Waste Fund
8648
06/17/2011
Solid Waste Fund
8648
06/17/2011
Solid Waste Fund
8648
06/17/2011
Solid Waste Fund
8648
06/17/2011
Solid Waste Fund
8648
06/17/2011
Solid Waste Fund
8648
06/17/2011
Solid Waste Fund
8648
06/17/2011
Solid Waste Fund
8648
06/17/2011
Solid Waste Fund
8648
06/17/2011
Solid Waste Fund
8648
06/17/2011
Solid Waste Fund
8648
06/17/2011
Solid Waste Fund
8649 06/17/2011 Liquid Waste Fund
8650 06/17/2011 Solid Waste Fund
8651 06/17/2011 Liquid Waste Fund
AP - Checks for Approval ( 07/01/2011 - 3:08 PM )
Check Total: 3,907.69
Recycling /Disposal CR Transfer, Inc. 164,953.57
Recycling/Disposal CR Transfer, Inc. 10,462.80
Sewer Maint- Material /Supplies Coastal Traffic Systems, Inc.
Household Hazardous Waste
Household Hazardous Waste
Sharps Program
Pharmaceutical Program
Pharmaceutical Program
Pharmaceutical Program
Sharps Program
Pharmaceutical Program
Pharmaceutical Program
Pharmaceutical Program
Sharps Program
WM Curbside, LLC
WM Curbside, LLC
WM Curbside, LLC
WM Curbside, LLC
WM Curbside, LLC
WM Curbside, LLC
WM Curbside, LLC
WM Curbside, LLC
WM Curbside, LLC
WM Curbside, LLC
WM Curbside, LLC
Check Total:
Check Total:
175,416.37
371.69
371.69
113.00
85.00
95.00
45.00
75.00
-25.00
100.00
54.00
100.00
-25.00
95.00
Check Total: 712.00
Sewer Maint -Swr Lateral Prog Thomas Damiani 1,234.00
Check Total: 1,234.00
Recycling Grant AB 939 Enrecos 652.50
Check Total: 652.50
Sewer Maint - Material /Supplies Golden Bell Products, Inc. 1,555.13
�ge 11
r
Check N& Check Date Fund Name Account Name • Vendor Name • Amount
Check Total: 1,555.13
8652
06/17/2011
Facilities Revolving Fund
District Yard
Grainger
694.92
8652
06/17/2011
Facilities Revolving Fund
District Yard
Grainger
118.59
8652
06/17/2011
Facilities Revolving Fund
District Yard
Grainger
1,369.18
8652
06/17/2011
Facilities Revolving Fund
District Yard
Grainger
414.61
8652
06/17/2011
Facilities Revolving Fund
District Yard
Grainger
289.28
8652
06/17/2011
Facilities Revolving Fund
District Yard
Grainger
760.17
8652
06/17/2011
Facilities Revolving Fund
District Yard
Grainger
1,245.19
Check Total: 4,891.94
8653
06/17/2011
Liquid Waste Fund
Engineering/Architectual Sery
Robin B. Hamers & Assoc., Inc.
1,400.00
8653
06/17/2011
Liquid Waste Fund
Engineering/Architectual Sery
Robin B. Hamers & Assoc., Inc.
5,114.50
8653
06/17/2011
Liquid Waste Fund
Plan Ck/Inspection- Inside
Robin B. Hamers & Assoc., Inc.
965.00
8653
06/17/2011
Liquid Waste Fund
Plan Ck/Inspection- Inside
Robin B. Hamers & Assoc., Inc.
9,207.38
8653
06/17/2011
Liquid Waste Fund
Plan Ck/Inspection- Outside
Robin B. Hamers & Assoc., Inc.
627.25
8653
06/17/2011
Liquid Waste Fund
Plan Ck/lnspection7 0utside
Robin B. Hamers & Assoc., Inc.
1,644.75
8653
06/17/2011
Liquid Waste Fund
Plan Ck/Inspection -Swr Lateral
Robin B. Hamers & Assoc., Inc.
1,419.00
8653
06/17/2011
Liquid Waste Fund
Bristol St Pump - Contract Labor
Robin B. Hamers & Assoc., Inc.
627.25
8653
06/17/2011
Liquid Waste Fund
Irvine PS Frce Main #171 -Contr
Robin B. Hamers & Assoc., Inc.
8,347.25
8653
06/17/2011
Liquid Waste Fund
Grade 5 CCTV Improvements
Robin B. Hamers & Assoc., Inc.
7,382.25
8653
06/17/2011
Liquid Waste Fund
Rehab of (6)Swrs Transfrd #189
Robin B. Hamers & Assoc., Inc.
434.25
8653
06/17/2011
Liquid Waste Fund
Rehab of (6)Swrs Transfrd #189
Robin B. Hamers & Assoc., Inc.
193.50
Check Total: 37,362.38
8654
06/17/2011
Liquid Waste Fund
Sewer Maint- Equipment Maint
HUB Auto Supply
35.82
8654
06/17/2011
Liquid Waste Fund
Sewer Maint- Equipment Maint
HUB Auto Supply
36.78
8654
06/17/2011
Liquid Waste Fund
Sewer Maint- Equipment Maint
HUB Auto Supply
27.95
8654
06/17/2011
Liquid Waste Fund
Sewer Maint- Equipment Maint
HUB Auto Supply
-72.60
8654
06/17/2011
Liquid Waste Fund
Sewer Maint- Equipment Maint
HUB Auto Supply
11.97
8654
06/17/2011
Liquid Waste Fund
Sewer Maint- Equipment Maint
HUB Auto Supply
8.22
8654
06/17/2011
Liquid Waste.Fund
Sewer Maint - Equipment Maint
HUB Auto. Supply
12.56
Check Total:
60.70
8655
06/17/2011
Liquid Waste Fund
Sewer Maint- Water Pumps
Irvine Ranch Water District
8.00
8655
06/17/2011
Liquid Waste Fund
Sewer Maint- Water Pumps
Irvine Ranch Water District
8.00
Check Total:
16.00
8656
06/17/2011
Liquid Waste Fund
Capital Outlay
ITT Water & Wastewater U.S.A.
2,225.89
AP - Checks for Approval ( 07/01/2011 - 3:08 PM ) Page 12
Check Number Check Date Fund Name Account Name Vendor Name Amount
8656
06/17/2011
Liquid Waste Fund
Capital Outlay
ITT Water & Wastewater U.S.A.
2,481.59
8656
06/17/2011
Liquid Waste Fund
Capital Outlay
ITT Water & Wastewater U.S.A.
4,042.00
8656
06/17/2011
Liquid Waste Fund
Capital Outlay
ITT Water & Wastewater U.S.A.
6,117.10
8656
06/17/2011
Liquid Waste Fund
Capital Outlay
ITT Water & Wastewater U.S.A.
4,582.91
8656
06/17/2011
Liquid Waste Fund
Capital Outlay
ITT Water & Wastewater U.S.A.
13,736.85
Check Total:
33,186.34
8657
06/17/2011
Liquid Waste Fund
Systm Wide Swr Rcnstruct. #183
Jerry Tucker & Associates, Inc
1,500.00
Check Total:
1,500.00
8658
06/17/2011
Solid Waste Fund
Equipment Maintenance
Konica Minolta
45.22
8658
06/17/2011
Liquid Waste Fund
Equipment Maintenance
Konica Minolta
406.98
Check Total:
452.20
8659
06/17/2011
Solid Waste Fund
Building Maintenance
The Lloyd Pest Control Co. Inc
7.00
8659
06/17/2011
Liquid Waste Fund
Building Maintenance
The Lloyd Pest Control Co. Inc
63.00
Check Total:
70.00
8660
06/17/2011
Liquid Waste Fund
Sewer Maint -Swr Lateral Prog
John Mast
237.50
Check Total:
237.50
8661
06/17/2011
Liquid Waste Fund
Sewer Maint- Water Pumps
Mesa Consolidated Water Dist
17.00
Check Total:
17.00
8662
06/17/2011
Solid Waste Fund
Travel/Meals/Lodging
Art Perry
14.19
8662
06/17/2011
Liquid Waste Fund
Travel/Meals /Lodging
Art Perry
127.67
Check Total:
141.86
8663
06/17/2011
Liquid Waste Fund
Sewer Maint -Small Tools /Eq
Plumbers Depot Inc.
159.86
Check Total:
159.86
8664
06/17/2011
Liquid Waste Fund
Capital Outlay
Robert Thorton Architects, Inc
450.00
Check Total:
450.00
�ge 13
AP - Check�'Qr Approval (07/01/2011 - 3:08 PM)
•
•
Check N>& r
Check Date
Fund Name
Account Name •
Vendor Name
• Amount
8669
06/17%2011
Liquid Waste Fund
8669
06/17/2011
8665
06/17/2011
Liquid Waste Fund
Sewer Maint -Elec Bldg
Southern California Edison
324.18
8665
06/17/2011
Liquid Waste Fund
Sewer Maint - Electric Pumps
Southern California Edison
827.83
Check Total:
1,152.01
8666
06/17/2011
Solid Waste Fund
Professional Services
Technology Resource Cntr, Inc.
90.62
8666
06/17/2011
Liquid Waste Fund
Professional Services
Technology Resource Cntr, Inc.
815.63
8667 06/17/2011 Liquid Waste Fund
8668 06/17/2011 Liquid Waste Fund
8669
06/17/2011
Liquid Waste Fund
8669
06/17/2011
Liquid Waste Fund
8669
06/17%2011
Liquid Waste Fund
8669
06/17/2011
Solid Waste Fund
8669
06/17/2011
Liquid Waste Fund
8670 06/17/2011 Liquid Waste Fund
8671 06/17/2011 Liquid Waste Fund
8672 06/17/2011 Liquid Waste Fund
8673 06/17/2011 Liquid Waste Fund
Grade 5 CCTV Improvements Times Community News
Contract Services
Sewer Maint - Electric Pumps
Sewer Maint - Electric Pumps
Sewer Maint - Electric Pumps
Electric - Building
Electric - Building
Deferred Compensation - 457
Underground Service Alert/SC
Utility Cost Management LLC
Utility Cost Management LLC
Utility Cost Management LLC
Utility Cost Management LLC
Utility Cost Management LLC
VantagePoint Transfer Agents
Check Total:
Check Total:
Check Total:
Check Total:
Check Total:
Deferred Medical -RHS- Employee VantagePoint Transfer Agents
Check Total:
Sewer Maint - Telephone Verizon Wireless
Sewer Maint - Annual Sewer Maint Walters Wholesale Electric Co.
Check Total:
906.25
487.50
487.50
148.00
148.00
145.30
171.28
254.81
5.33
47.96
624.68
700.00
700.00
567.66
567.66
9.57
9.57
53.35
Check Total: 53.35
8680 06/23/2011 Liquid Waste Fund Legal Services Orange County LAFCO 4,600.00
AP - Checks for Approval ( 07/01/2011 - 3:08 PM) Page 14
Check Number Check Date Fund Name
Account Name
Vendor Name
Check Total:
Report Total:
Amount
4,600.00
393,676.25
AP - Checks for Approval ( 07101/2011 - 3:08 PM) • �ge 15
•
Costa Mesaftlnitary District
Expense Reimbursnt Form for Directors
Name: U0
1. Attach all receipts.
Meeting,kate Iterk, #
07/281 VI. C. 9. -�-
DATE OF EVENT
PURPOSE OR OCCASION
LOCATION
TRAVEL*
MEAL EXPENSE
OTHER
Ali ®SIO
L
`t
"Can be used for private auto as well as taxi, limo and air fare.
11. Calculation
1. 19 (e miles at 51.0 cents per mile
(Current Rate)
2. Total meals.
3. days attendance at $ 221.00 per day
(per Board policy)
4. Meeting
5. Other
Conference /Event: 'X> a
Location: S�""` �c� "" YA-L
Per Ordinance No. 55, "Board members shall provide brief
reports on meetings attended at public expense at the next
regular Board meeting." (Operations Code, Section 3.01.035)
(rev. 111/09)
_ �>® e °v
Total = $
Significant points of belpefit to the District and its ratepayers:
1 a its, -. —b � P -)— — J A s��iu— t 9- "7 � L 1 �1-�IK AA— A
7 a ►.44,j�
S +
Director Signature:
Costa Mesa Sanitary District
Expense Reimbursement Form for Directors
Name:
1. Attach all receipts.
DATE OF EVENT
PURPOSE OR OCCASION
LOCATION
TRAVEL*
MEAL EXPENSE
OTHER
flu
i>
�-
t
C . o
101 if
I
4)
tw� U S S G
�°�Cl�l �] f10 �i C
1 Z
jj
(oIZ�
1►
C�`�� ��m�
�c
'(;an be used for private auto as well as taxi, limo and air fare. '
II. Calculation
1 miles at 51.0 cents per mile oJa
(Current Rate)
2. 0 - d U Total meals
3. days attendance at $ 221.00 per day
(per Board policy)
4. Meeting
5. Other
Conference /Event: G Sp A, 1 X74 S� �'� e�
Location: o
Per Ordinance No. 55, "Board members shall provide brief
reports on meetings attended at public expense at the next
regular Board meeting." (Operations Code, Section 3.01.035)
(rev. 111109)
. •
_$
Total = $
Significant points,ofpejlefit�o the Dli_d rate
,0--- e, „ . ,payers:
r0-&& 4AA4 rb arc Wwr
C"' S S C WJ�d o In' CI L 7 C?
`i�v
Director Signature:
r As-
•
M
CD
N
O
00
N
I=
a
r�
N
r
Mesa Sanitary Costa M a try D istrict
Expense Reimbursement Form for Directors
Name:
1. Attach all receipts.
GATE OF EVENT
PURPOSE OR OCCASION
LOCATION
TRAVEL"
MEAL EXPENSE
OTHER
( - _Z_
� s 1) - �s'�
k7i: D0 r
- —
S _j0i C)
fp ! I
5�kv b)LTo
S rWe-yz.
0A
140(�S,
St') C) U 61
C4�
Can be used for private auto as well as taxi, Iimo and air fare.
II. Calculation
1. miles at 51.0 cents per mile
(Current Role)
2. Total meals
3. days attendance at $ 22 1. 00 per day
(per board poilcy)
4. Meeting
5. Other
Conference /Event:
Location:
Per Ordinance No. 55, "Board members shall provide brief
reports on meetings attended at public expense at the next
regular Board meeting." (Operations Code, Section 3.01.035)
Qcv. 111111)
Total= $ -
Significant points learned of benefit to the District and its
ratepayers:
Director Signature:
.:
N
r
Costs Mesa Sanitary District
i Expense Reimbursement Form for Directors
Name:
1. Attach all receipts.
DATE OF EVENT
PURPOSE OR OCCASION
LOCATION
TRAVEL'
PA AL EVENSE
OTHER
�•-'
�� L' L�� �� -C
I >���,ti�. i j2
M Sri
��
IV
'Can be used for private auto as well as tanl, Ilmo end air (are.
10. Ca Icn><>iatlore
1 • miles at fl.0 cents per mile
(CunantAamy
2. L Total meals .
3. days attendance at 22 1.00 per day
(ce, eaaid policy)
4• Meeting
5, Other 1. " - -�� U = `
+ConfatenceAvent:
Location,.
Per ordinance No. 55, "Board members shall provide brief
reports on meetings attended at public cupense at the next
regular Board meeting." Q0perations; Code, Section 3.04.035)
r-
= $ a. ?t a
Total=
Significant pointy learned of bene8it to the District and its
ratepayers:
r
l
c
c
c
a
r
C
U
n
u
z
v
z
C
m
Director Signature;
u
4�,
Ll
N
0
LO
ch
v
►ii
L.
a�
iQ
U)
N
L
® Costa Mesa ®itary District
Expense Reimbursement Form for Directors
Name: MIKE SCHEAFERIDIRECTOR
L Attach all receipts.
DATE OF EVENT
PURPOSE OR OCCASION
LOCATION
TRAVEL'
MEAL EXPENSE
OTHER
06/06/11
SPECIAL BOARD /REMODEL
CMSD
06/09/11
SPECIAL DISTRICT INSTITUTE
SAN DIEGO
97
17.50
06 0/11
SPECIAL DISTRICT INSTITUTE
SAN DIEGO
31.41
06/11/11
SPECIAL DISTRICT INSTITUTE
SAN DIEGO
97
06/14/11
SEWER SYSTEM MEETING
CMSD
06/16111
CHAMBER OF COMM BREAKFAST
CMCC
6
06/21/11
BRANDING COMMITTEE
CMSD
CMSD
06/23/11
CMSD BOARD MEETING
'Can be used for private auto as well as taxi, limo and air fare.
11. Calculation
1. miles at 51.0 cents per mile
(Current Rate)
2. Total meals
3: days attendance at $ 221.00 per day
(per Board policy)
4. Meeting 6
5. Other
ConferencelEvent:
Location:
Per Ordinance No. 55, "Board members shall provide brief
reports on meetings attended at public expense at the next
regular Board meeting." (Operations Code, Section 3.09.035)
(mv. V VO�)
1,326.00
Total = $
Significant points learned of benefit to the District and its
ratepayers:
Director Signature:
e�
--i-
N
a
0
Ln
co
u
M
LL
Costa Mesa Sanitary District
Expense Reimbursement Form for Directors
Name: MIKE SCHEAFER /DIRECTOR
I. Attach all receipts.
DATE OF EVENT
PURPOSE OR OCCASION
LOCATION
TRAVEL'
MEAL EXPENSE
OTHER
SAN DIEGO
97
17.50
06/09/11
SPECIAL DISTRICT INSTITUTE
06/10/11
SPECIAL DISTRICT INSTITUTE
SAN DIEGO
31.41
06111/11
SPECIAL DISTRICT INSTITUTE
SAN DIEGO
97
06/16/11
CHAMBER OF COMM BREAKFAST
CMCC
6
`Can be used for private auto as well as taxi, limo and air fare.
Ii. Calculation
1. 200 miles at 51.0 cents per mile
(Current Heta)
2, 2 Total meals
3. days attendance at $ 221.00 per day
(per Board policy)
4. Meeting
S. Other
Conference /Event:
Location,
Per Ordinance No. 55, "Board members shall provide brief
reports on meetings attended at public expense at the next
C-1) regular Board meeting." (Operations Code, Section 3.01.036)
N
� Iray. 1111�9)
$ 102.00
48.91
Total = $ 150.91
Significant points learned of benefit to the District and its
ratepayers:
•1)
I
5
I
i
i
c
r
r
I
i
r
Costa Mesitary District
Expense Reimbursement Form for Directors
Name: Jim Fitzpatrick June 2011
I. Attach all receipts.
•
DATE OF EVENT
PURPOSE OR OCCASION
LOCATION
TRAVEL"
(WEAL EXPENSE
OTHER
WACO
OCWD
6-ZO-tk
Recycling Committee
CMSD
—
Sewer Committee
CMSD
Costa Mesa Sanitary District Board Meeting
CMSD
Local Gov't Conference
San Diego
6--LA
Branding Committee
CMSD
CM50 Tff'4 , 144 �n
C M%)
cm s� w
s
C "IrA M ` 4 C:44*rnek`& 6K%MI'6 oz
— 'Cogflaer of [ C
"Can be used for private auto as well as taxi, limo and air fare.
ll. Calculation
1. miles at ]H<cents per mile
(Current Rate)
2. Total meals
3. 6 days attendance at $ 221.00 per day
(per Board policy)
4 M et I -A,i. �Od5'
$1,326
e rng o �
Total= $ 6 0
5. Other Significant points learned of benefit to the District and its ratepayers:
Will Cover at Board Meeting
Per Ordinance No. 55, "Board members shall provide brief.reports on meetings
attended at public expense at the next regular Board meeting." (Operations
Code, Section 3.01.035)
C
(rev. 1/1/09) = $
Costa Masai Sanitary District
Expense Reimbursement Form! for Directors
Name: Jim Fitzpatrick June 2011
1. Attach all receipts.
DATE OF EVENT
PURPOSE OR OCCASION
LOCATION
TRAVEL*
(WEAL EXPENSE
OTHER
6-(
WACO
OCWD
6-ZO -(
Recycling Committee
CMSD
�--�-
Sewer Committee
CMSD
Costa Mesa Sanitary District Board Meeting
CMSD
Local Gov't Conference
San Diego
2 ®a B
6r21
Branding Committee
CMSD
(2M-5 w+ �ti
c gn
CM l S 010KC w Ot
S
G -ym M • 4D (;d n�k oroomI' eace-
r
- Calrw iAr)A� C c
"Can be used for private auto as well as taxi, limo and al. "ire.
11. Calculation S /, D _ l/, Y U
1. A -miles at - St*Tcents per mile
(Current Rate) - -- -
2. Total meals
3. 6 days attendance at $ 221.00 per day
(per Board policy) _
4. Meeting Loc*a, Go . Mfint4i, 5 *4 Total=
5. Other Significant points learned of benefit to the District and its ratepayers:
Per Ordinance No. 55, "Board members shall provide brief reports on meetings
attended at public expense at the next regular Board meeting." (Operations
Code, Section 3.01.035)
(rev. 1/1109) = $
is
Will Cover at Board Meeting
C
r
W
A�
Costa W1,83 itary District
Expense Reimburse ent Form for Mrectors
1. Attach all receipts.
DATE OIL EVENT
PURPOSE OR OCCASION
LOCATION
TRAVEL*
MEAL EXPEMSE
OTHER
C
SPA <.a-` J• ST I't � �� f �.5k i2. T �
J �'i1/` � ?c �
FY /to
t` f c i`
S�9v` ' ✓c �_
4.,4 P2
Can be "used for private auto as well as taxi, Iimo and air fare.
11. Calculation
1, miles at 51.0 cents per mile
(Current Rate)
2. Total meals
3. days attendance at $ 221.00 per day
(per Board policy)
4. Meeting
5. Other
Conference /Event:
Location:
Per Ordinance Igo. 55, "Board members shall provide brief reports.
on meetings attended at public expense at the next regular Board
meeting." (Operations Code, Section 3.01.0351
Total = $ 0 b
Significant points learned of benefit to the District and ft
ratepayers:
Director Signat
(rev. 1 /Wg)
In
Costa Mesa Sanitary District
Expense Reimbursement Form for Directors
Marne: A�% A 7 I.
I. Attach all receipts.
DATE OF EVENT
PURPOSE OR OCCASION
LOCA-10N
TRAVEL*
MEAL EXPENSE
OTHER
vvE
7—r— TvV) 1-i—
*Can be used for private auto as well as ta)a, limo and air fare.
H. Calculatior = $
1. i `� miles at 51.0 cents per mile r` G� • G
(Current Ra e) -- -_.L._ c
2. __. �—Totalmeals ii(•4\ i3G•G 1 Y�%r`��o
3. ____days attendance at $ 221.O0 per day
(per Beard pclicy) = _
4.
5. Othor ..._�
ConferencefEl?e *{t:
Location:
Per Ordinance h o. a'�, "Eio and r ie rn Ile s s s gall t;lrovide brief reports
on meetings a ;'.Winded at public p1 x n se at the next regular Board
meeting." (ter erat;ons Co( a, S(:•Cl vIl '3.01 ;03S."
Total = $ I 6
Significant points learned of benefit to the District and Ift
ratepayers:
nimattor Signature-.
(rev. 111/08) • 49
•
ivieeuny vaL%; I«111 Ir
07/28/11. VI. C. 10.
COST.A 9YESA S.1!A-1L9Vr2ART(D1S2RIC'2"
Memorandum
To: Board of Directors
Via: Scott Carroll, General Manager
From: Marc Davis, Treasurer
Date: July 28, 2011
..... an Independent SpeciafDistrict .
Subject: Investment Report for the Month of June 2011
Summary
Attached is the Investment Report for the month of June 2011. As required by the
District's Statement of Investment Policy; the Investment Report delineates all
investment activity during the month.
Staff. Recommendation
Approve the Investment Report for the month of June 2011.
Analysis
This report lists the types of securities held in the District's portfolio, the institutions from
which the securities were purchased, maturity dates and interest rates as of June 30,
2011. The District's investments are in compliance with the Statement of Investment
Policy adopted by the Board at the June 21, 2010 regular meeting, as well as the
California Government Code. The market values in this report were provided by our
third party custodian, Bank of New York, except for the Local Agency Investment Fund
(LAIF). The market value of LAIF was provided by the State Treasurer's Office. It does
not represent the value of the underlying securities within the pool, but rather the par or
cost amount, which is the amount the District is entitled to withdraw. This reporting
practice is consistent with industry standard practices for similar funds.
Board of Directors
July 28, 2011
Page 2 of 3 •
The weighted average stated rate of return (current yield) for the District's investment
portfolio as of June 30, 2011, was 1.196 %. The yield to maturity of the portfolio was
1.211 %. The District's weighted average interest rate was 75 basis points (0.748 %)
above the daily effective yield of LAIF, which was 0.448% as of June 30, 2011. The
weighted average number of days to maturity for the District's total portfolio was 755
days (2.07 years). The average duration of the underlying securities in LAIF as of June
30, 2011, which is the most current information available, was 237 days.
The District's investment portfolio is in compliance with its liquidity limitations, which
requires that a minimum of 20.00% of the portfolio must mature within one year. The
percentage of the portfolio maturing in less than one year as of June 30, 2011 was
45.35 %.
As of June 30, 2011, the District has adequate operating reserves necessary to meet its
obligations for the next six months.
Strategic Plan Element & Goal
This item supports achieving Strategic Element No. 7.0, Finances, by ensuring the short
and long -term fiscal health of the District.
Legal Review
Legal review is not required.
Financial Review
The portfolio was budgeted to earn an average rate of 1.250% for the year ending June
30, 2011. Through June 30, 2011, the portfolio has earned a weighted average interest
rate of 1.188 %. Total budgeted interest income for fiscal year 2010 -11 is $107,000.
Actual interest income through June 30, 2011 is $119,525. Although the weighted
average interest rate earned is less than the budgeted rate, the actual cash balances
are greater than estimated, which will result in actual interest income exceeding the
budget for the year ending June 30, 2011.
Committee Recommendation
Review by the Investment Oversight Committee is not required this month.
E
Board of Directors
July 28, 2011
® Page 3 of 3
Public Notice Process
•
•
Copies of this report are on file and will be included with the entire agenda packet for
the July 28, 2011 Board of Directors regular meeting at District Headquarters (628 W.
191h Street) and on the District's website at www.crosdca.gov.
Alternative Actions
1. Refer the matter back to staff
Attachments
Treasurer's Report of Pooled Cash and Investments as of June 30, 2011
3
Costa Mesa Sanitary District
Pooled Cash and Investments by Fund
June 30, 2011
CMSD Solid Waste Activities
$ 5,564,521.36
CMSD Liquid Waste Activities
11,668,545.33
COSTA MESA SANITARY DISTRICT
164,030.00
Treasurer's Report of Pooled Cash and Investments
$ 17,397,096.69
June 30, 2011-
•
Deposits
Outstanding
Bank Balance In Transits
Checks
Book Balance
Active Accounts:
Bank of America
$ 21,217.22 -
6,100.00
$ 15,117.22
Reconciling Items
- -
-
-
Total Active Accounts
21,217.22 -
6,100.00
15,117.22
Market Adjustment
Market Value Increase
Decrease
Cost
Investments:
Local Agency Investment Fund
$ 7,840,639.11 -
-
$ 7,840,639.11
Money Market/Sweep Account
42,340.36 -
-
42,340.36
Federal Agency Securities
9,507,390.00 -
8,390.00
9,499,000.00
Total Investments
17,390,369.47 -
8,390.00
17,381,979.47
Total Pooled Cash & Investments
$ 17,411,586.69 $ -
$ 14,490.00
$ 17,397,096.69
Costa Mesa Sanitary District
Pooled Cash and Investments by Fund
June 30, 2011
CMSD Solid Waste Activities
$ 5,564,521.36
CMSD Liquid Waste Activities
11,668,545.33
Asset Replacement Fund
164,030.00
Total Pooled Cash & Investments
$ 17,397,096.69
Marcus D. Davis
Treasurer /Director of Finance
1
7/18/11
Date
•
•
t'
• COSTA MESA SANITARY DISTRICT
Investment Activity Summary
June 30, 2011
•
•
Total investments outstanding as of May 31, 2011 $ 17,671,666.37
Additions:
Gain on sale of investment -
Investment purchases 2,000,500.00
Deductions:
Investment maturity /sale proceeds -
Loss on sale of investment -
Investments called (2,000,000.00)
Net increase (decrease) in Sweep Account 19,813.10
Net increase (decrease) in LAIF (310,000.00)
Total investments outstanding as of June 30, 2011 $ 17,381,979.47
E
COSTA MESA SANITARY DISTRICT
Investment and Investment Earnings
June 30, 2011
CUSIP
Number
Investment
Purchase
Date
Maturity
Date
n/a
Local Agency Investment Fund
n/a
n/a
n/a
Bank of New York -Sweep Acct
n/a
n/a
3136FMP24
Federal National Mortgage Assn
07/07/10
07/07/15
3136FM3D4
Federal National Mortgage Assn
07/28/10
07/28/15
3134G1TR5
Federal Home Loan Mortgage
09/30/10
09/30/15
31331J2P7
Federal Farm Credit Bank
11/17/10
11/17/14
31331J3D3
Federal Farm Credit Bank
12/01 /10
12/01/14
31331,16X6
Federal Farm Credit Bank
01/05/11
01/05/15
3135GOAV5
Federal National Mortgage Assn
04/01/11
06/02/14
313373MB5
Federal Home Loan Bank
05/11/11
08/11/15
3136FRTM5
Federal National Mortgage Assn
06/28/11
06/28/19
31331 KQC7
Federal Farm Credit Bank
06/29/11
09/29/14
Totals
"Represents the LAW daily rate at 6/30/11
3
Comments
Interest
Coupon
Investment
Earned at
Rate
Cost
06/30/11
0.448%
$ 7,840,639.11
n/a
0.010%
42,340.36
n/a
2.370%
1,000,000.00
11,455.00
1.500%
500,000.00
-
2.000%
1,000,000.00
5,055.55
1.250%
1,000,000.00
1,527.77
1.600%
1,000,000.00
1,333.33
2.100%
1,000,000.00
10,266.66
1.800%
998,500.00
1,450.00
2.000%
1,000,000.00
2,777.77
2.150%
1,000,500.00
179.16
1.250%
1,000,000.00
69.44
$ 17,381,979.47
$ 34,114.68
Comments
(1') Further limited to 10% in any single issuer
• (2) Also limited to 20% in total.
"These securities are not considered for purchases: SBA, GNMA, TVA and SALLIEMAE
4
COSTA MESA SANITARY DISTRICT
•
Summary of Policy Limitations
June 30, 2011
Current %
of Market Value
Description
06/30/11
Maximum %
U.S. Treasury Bills
0.00%
Unlimited
U.S. Treasury Notes
0.00%
Unlimited
Federal Agency Issues:
FICB.
0.00%
Unlimited
FLB
0.00%
Unlimited
FHLB
5.78%
Unlimited
FHLMC
5.75%
Unlimited
FNMA
20.12%
Unlimited
FFCB
23.02%
Unlimited
Other *
0.00%
Unlimited
Banker's Acceptances
0.00%
25%(1)
Certificates of Deposit
0.00%
25%
Negotiable Certificates of Deposits
0.00%
25%(1).
Commercial Paper
0.00 %0
25%(1)
Medium Term Corporate Notes
0.00%
20%(1)
LAW (Local Agency Investment Fund)
45.09 %.
40,000,000
Shares of Benefical Interest
0.00%
20%
Money Market/Mutual Funds (Sweep Acct)
0.24%
10% per fund (2)
Total
100.00%
% of portfolio maturing under one year
45.35%
no less than 20 %
% of portfolio maturing over one year
54.65%
100.00%
(1') Further limited to 10% in any single issuer
• (2) Also limited to 20% in total.
"These securities are not considered for purchases: SBA, GNMA, TVA and SALLIEMAE
4
COSTA MESA SANITARY DISTRICT
Schedule of Investments by Instrument Type
June 30, 2011
"Represents the LAIF daily rate at 6/30/11
5
Purchase
Maturity
Coupon
Investment
% of
Market
% of
Description
Broker /Dealer
Date
Date
Rate
Cost
Portfolio
Value
Portfolio
Comments
State Treasurer's Pool
LAIF
n/a
Continuous
0.448%
$ 7,840,639.11
$ 7,840,639.11
POOL
Total State Treasurer's Pool
7,840,639.11
45.11%
7,840,639.11
45.091%.
Money Market Mutual Fund
Bank of New York
- n/a
Continuous
0.010%
42,340.36
42,340.36
SWEEP
Total Money Market Mutual Fund
42,340.36
0.24%
42,340.36
0.24%
Federal Home Loan Bank
E.J. De La Rosa
12/09/10
06/09/14
1.375%
1,000,000.00
1,004,910.00
FHLB
Total Federal Home Loan Bank
1,000,000.00
5.75%
1,004,910.00
5.78%
Federal Home Loan Mortgage
E.J. De La Rosa
09/30/10
09/30/15
2.000%
1,000,000.00
1,000,750.00
FHLMC
Total Federal Home Loan Mortgage
1,000,000.00
5.75%
1,000,750.00
5.75%
Federal National Mortgage Association
E.J. De La Rosa
07/07/10
07/07/15
2.370%
1,000,000.00
1,000,380.00
FNMA
Federal National Mortgage Association
E.J. De La Rosa
07/28/10
07/28/15
1.500%
500,000.00
500,540.00
FNMA
Federal National Mortgage Association
Union Banc
04/01/11
06/02/14
1.800%
998,500.00
1,002,300.00
FNMA
Federal National Mortgage Association
Union Banc
06/28/11
06/28/16
2.150%
1,000,500.00
995,590.00
FNMA
Total Federal National Mortgage Association
3,499,000.00
20.13%
3,498,810.00
20.12%
Federal Farm Credit Bank
E.J. De La Rosa
11/17/10
11/17/14
1.250%
1,000,000.00
1,000,010.00
FFCB
Federal Farm Credit Bank
UnionBanc
12/01/10
12/01/14
1.600%
1,000,000.00
1,000,170.00
FFCB
Federal Farm Credit Bank
UnionBanc
01/05/11
01/05/15
2.100%
1,000,000.00
1,007,370.00
FFCB
Federal Farm Credit Bank
UnionBanc
06/29/11
06/29/14
1.250%
1,000,000.00
995,370.00
FFCB
Total Federal Farm Credit Bank
4,000,000.00
23.01%
4,002,920.00
23.02%
Total Investments
$17,381,979.47
100.00%
$17,390,369.47
100.00%
"Represents the LAIF daily rate at 6/30/11
5
COSTA MESA SANITARY DISTRICT
Investment Portfolio
June 30,2011
Total Investment Portfolio
Total Portfolio
Weighted Avg Interest Rate 1.196%
Weighted Avg Yield to Maturity 1.211 %
Weighted Avg Days to Maturity 755 Days
"Represents the LAIF daily rate at 6/30/11
N.
2.07 Years
Investment
Cost
$ 7,840,639.11
42,340.36
1,000,000.00
500,000.00
1,000,000.00
1,000,000.00
1,000,000.00
1,000,000.00
998,500.00
1,000,000.00
1,000,500.00
1,000,000.00
$ 17,381,979.47
Investment
Purchase.
Maturity
Days to
Coupon
Yield to
Broker /Dealer
Type
Date
Date
Maturity
Rate
Maturity
Local Agency Investment Fund
Pool
1
0.448% `°
0.448%
Bank of New York
Sweep
1
0.010%
0.010%
E.J. De La Rosa
FNMA
07/07/10
07/07/15
1,468
2.370%
2.370%
E.J. De La Rosa
FNMA
07/28/10
07/28/15
1,489
1.500%
2.229%
E.J. De La Rosa
FHLM
09/30/10
09/30/15
1,553
2.000%
2.000%
E.J. De La Rosa
FFCB
11/17/10
11/17/14
1,236
1.250%
1.250%
UnionBanc
FFCB
12/01/10
12/01/14
1,250
1.600%
1.600%
UnionBanc
FFCB
01/05/11
01/05/15
1,285
2.100%
2.100%
UnionBanc
FNMA
04/01/11
06/02/14
1,068
1.800%
1.800%
E.J. De La Rosa,
FHLB
05/11/11
08/11/15
1,503
2.000%
2.000%
UnionBanc
FNMA
06/28/11
06/28/16
1,825
2.150%
2.048%
UnionBanc
FFCB
06/29/11
09/29/14
1,187
1.250%
1.250%
Total Investment Portfolio
Total Portfolio
Weighted Avg Interest Rate 1.196%
Weighted Avg Yield to Maturity 1.211 %
Weighted Avg Days to Maturity 755 Days
"Represents the LAIF daily rate at 6/30/11
N.
2.07 Years
Investment
Cost
$ 7,840,639.11
42,340.36
1,000,000.00
500,000.00
1,000,000.00
1,000,000.00
1,000,000.00
1,000,000.00
998,500.00
1,000,000.00
1,000,500.00
1,000,000.00
$ 17,381,979.47
COSTA MESA SANITARY DISTRICT
For all Maturities with Market Values
June 30, 2011
Purchase
Maturity
Intuition
Investment
Cost
Date
Date
Broker /Dealer
Type
Par
n/a
Continuous
LAIF
POOL $
7,840,639.11
n/a
Continuous
Bank of New York
SWEEP
42,340.36
07/07/10
07/07/15
E.J. De La Rosa
FNMA
1,000,000.00
07/28/10
07/28/15
E.J. De La Rosa
FNMA
500,000.00
09/30/10
09/30/15
E.J. De La Rosa
FHLMA
1,000,000.00
11/17/10
11/17/14
E.J. De La Rosa
FFCB
1,000,000.00
12/01/10
12/01/14
UnionBanc
FFCB
1,000,000.00
01/05/11
01/05/15
UnionBanc
FFCB
1,000,000.00
04/01/11
06/02/14
UnionBanc
FNMA
998,500.00
05/11/11
08/11/15
E.J. De La Rosa
FHLB
1,000,000.00
06/28/11
06/28/16
UnionBanc
FNMA
1,000,500.00
06/29/11
09/29/14
UnionBanc
FFCB
1,000,000.00
Total Investments
* *Represents the LAIF daily rate at 6/30/11
$ 17,381,979.47
7
Coupon
Investment
Market
Rate
Cost
Value
0.448% **
7,840,639.11
7,840,639.11
0.010%
42,340.36
42,340.36
2.370%
1,000,000.00
1,000,380.00
1.500%
500,000.00
500,540.00
2.000%
1,000,000.00
1,000,750.00
1.250%
1,000,000.00
1,000,010.00
1.600%
1,000,000.00
1,000,170.00
2.100%
1,000,000.00
1,007,370.00
1.800%
998,500.00
1,002,300.00
2.000%
1,000,000.00
1,004,910.00
2.150%
1,000,500.00
995,590.00
1.250%
1,000,000.00
995,370.00
69.44 (4,630.00)
17,381,979.47 17,390,369.47 34,114.68 8,390.00
• 0 •
Net
Accrued
Gain /(Loss)
Interest
If Sold
11,455.00
380.00
-
540.00
5,055.55
750.00
1,527.77
10.00
1,333.33
170.00
10,266.66
7,370.00
1,450.00
3,800.00
2,777.77
4,910.00
179.16
(4,910.00)
69.44 (4,630.00)
17,381,979.47 17,390,369.47 34,114.68 8,390.00
• 0 •
• •
COSTA MESA SANITARY DISTRICT
Call Schedule
June 30, 2011
Type of
Purchase
Maturity
Coupon
1,000,000.00
Investment
Date
Date
Rate
Par Value
FNMA
07/07/10
07/07/15
2.370%
$ 1,000,000.00
FNMA
07/28/10
07/28/15
1.500%
500,000.00
FHLMC
09/30/10
09/30/15
2.000%
1,000,000.00
FFCB
11/17/10
11/17/14
1.2506/6
1,000,000.00
FFCB
12/01 /10
12/01 /14
1.600%
1,000,000.00
FFCB
01/05/11
01/05/15
2.100%
1,000,000.00
FNMA
04/01/11
06/02/14
1.800%
998,500.00
FHLB
05/11/11
08/11/15
2.000%
1,000,000.00
FNMA
06/28/11
06/28/16
2.150%
1,000,500.00
FFCB
06/29/11
09/29/14
.1.250%
1,000,000.00
Investment
Cost Call Features
•
$ 1,000,000.00
Callable 7/7/11 w /10 days notice
500,000.00
Callable 7/28/11 w /10 days notice, quarterly thereafter
1,000,000.00
Callable 3/30/11 w/5 days notice, quarterly thereafter
1,000,000.00
Callable 11/17/11 w/7 days notice and anytime after
1,000,000.00
Callable 3/1/11 w/5 days notice and anytime after
1,000,000.00.
Callable 1/5/12 w/7 days notice and anytime after
998,500.00
Callable 9/2/11 w /10 days notice, thereafter 12,3,6,9
1,000,000.00
Callable 5/11/12 w/5 days notice.
1,000,500.00
Callable 12/28/11 w /10 days notice, thereafter 3,6,9,12
1,000,000.00
Callable 9/29/11 w/5 days notice and anytime after
Totals $ 9,499,000.00 $ 9,49 0.00
�:3
COSTA MESA SANITARY DISTRICT
MATURITIES DISTRIBUTION
June 30, 2011
70%
----------------------------------------------------------- - - - - --
Cost
so °% o
In Thousands
50%
------------------------------------ --w---------------- - - - - -- 1 - 180 Days
$ 7,883
45.35%
-- ----------------------- -- ..... . ............... ........ 181 - 365 Days
-
40
25.89% 1 - 2 Years
-
-- ------ --------------- •-------------- 2ao$�---- - - - - --
30
2 - 3 Years
998
20%
3 4 Years
4,000
5.74%
10%
-- ---- ---- -- ------- ------- - -- - -- - - - - -- - --
0.00% 4 - 5 Years
4,500
0.00%
� a TOTAL
$ 17,381
o %,�„
1 -180 181 -365 1-2 2 -3 3 -4 4 -5
Days Days Years Years Years Years
Costa Mesa Sanitary District
Portfolio Interest Rate Information
as of June 30, 2011
2.50%
2.00%
1.50%
1.00%
0.50%
-3 month T -Bill
^^^'^^^6 month T -BNI
2 year T -Note
-3 year T -Note
-5 year T -Note
-CMSD- monthly
-LAIF- monthy
- ----OC Pookmonthy
0.00%
pip 1p .p qp ^p 0 rip ,`p ,gyp ,gyp
�,�� o��'�� p� �p(��p ^p\ry ^�p ��� p��\,�O� tip ^�j' p ^� ^r1`np�`tp �\� p ^\fy',\`1p 41 41 ��pKtip �\ ^pip ��a�tip A�`Lp ��,�KP �4P y\�a��P ��`Lp 6\�6�tip �,5p�P
10
iweerang uate item ft
07/28/11 VI. C. 11.
COSTA 9WESXSANI`iAR2'�DISTR7C7
... an Independent SpeciafDistrict
Memorandum
To: Board of Directors
Via: Scott Carroll, General Manager
From: Teresa Gonzalez, Accounting Manager __C�
Date: July 28, 2011
Subject: Quarterly Budget Report
Summary
The following report is a brief analysis of District expenditures for the fourth quarter
(April — June) of the fiscal year. The financial information on this report also reports
the preliminary year -end District expenditures for fiscal year 2010 -11, prior to
additional year -end accruals or audit adjustments. The final financial information for
• fiscal year 2010 -11 will be available upon completion of the audited Comprehensive
Annual Financial Report.
Staff Recommendation
That the Board of Directors receive and file this report.
Analysis
Overall, the solid and liquid waste funds are projected to have a surplus by the end of
the fiscal year. The Solid Waste Fund is project to have a surplus balance of
$198,744 and the Liquid Waste Fund is projected to have a surplus balance of
$597,049.
Please see attached report for more detail analysis. The next quarterly budget report
will be presented to the Board on October 27, 2011.
Strategic Element & Goal
This item supports achieving Strategic Element No. 7.0, Finance Goal No. 7.1,
Develop quarterly budget reports.
•
TYotecting our community's t eafth and the environment b y providing sorid waste and
sewer coflectaon serutces.
www.cmsdca.gov
,
Board of Directors
July 28, 2011
Page 2 of 2
•
Legal Review
Not applicable.
Financial Review
See attached report.
Committee Recommendation
Not applicable
Public Notice Process
Copies of this report are on file and will be included with the entire agenda packet for
the July 28, 2011 Board of Directors regular meeting at District Headquarters and on
District website.
Alternative Actions
1. Refer the matter back to staff for additional information.
•
Attachments A: Quarterly Budget Report (April — June, 2011)
•
L�
SOLID WASTE FUND
As of June 30, 2011
Account Name: Solid Waste
Prepared by: Teresa Gonzalez
EXECUTIVE SUMMARY
Account # 10- 000000
Attached,' please find the latest budget expenditure analysis for the Trash maintenance
operating budget. The projections in this budget are based on run rates in some accounts and
known or anticipated spending in others. Please see budget account information below for
additional detail.
10 -11
10 -11
10 -1
10 -11
Original
Carry
Adjustments
Working
Budget
Forward
Bud et
$5,323,110
$127,390
$0
$5,450,500
The annual working budget for this fund is $ 5,450,500 after the $127,390 carry forward of AB
939 recycling grant funds.
To date we have expended $5,151,161 and are projecting full year expenditures to be
® $5,251,756 for a projected year -end balance of $198,744 resulting primarily from the salaries,
and benefits projected to be approximately $42,410 below budget, special programs projected
to be approximately $30,950 below budget, and the projected non -use of the adjusted annual
contingency in the amount of $93,640.
•
The following sections provide summary information about the status of any given account
number that may need additional clarification. Please feel free to contact me if you have any
questions or need additional information about this report.
PERSONNEL
Overall, personnel expenses are estimated to be under budgeted amounts by approximately
$42,410. This is primarily a result of retirements and changes in staffing levels.
M &O
M &O accounts are expected to come in under planned budget levels, providing a total
balance of $124,920. The major components of this projected year -end balance are
described in more detail below:
• The projected non -use of the annual contingency in the amount of $93,640
The legal services account is projected to be below budget by $6,500 as a result of
less legal matters related to the solid waste operations than anticipated.
• The fiscal services account is projected to be below budget by $8,600 as a result of
the assumption of increased fiscal responsibilities by District staff and therefore less
services required from outside financial consultants.
M &O (Continued)
• The contract services account is projected to be over budget by $2,500 due to
staffing of the Office Specialist II position with staff from a temporary agency.
However, there is a savings in personnel costs. The Office Specialist II position
became vacant in October and remained vacant for the remainder of the fiscal year.
The total amount paid out of both the Solid Waste and Liquid Waste funds to the
temporary agency was approximately $23,500 compared to $49,875 budgeted in
salaries and benefits for this same time period.
SPECIAL PROGRAMS
Special programs are projected to be below budget in total by approximately $30,950 as a
result of the cost savings in the sharps, household hazardous waste and pharmaceutical
programs. The sharps program account is projected to be under budget by approximately
$14,900 as a result of cost savings resulting from the change of service providers from
Stericycle to Curbside and as a result of the loss of program participation by Rite Aide
Pharmacy. The pharmaceutical program account is projected to be under budget by $8,500
due to the delayed additions of participants to the program. Staff recommends that it is in
the District's best interest to continue expanding both the sharps and pharmaceutical
programs.
The large item pickup program is projected to over budget by $7,000. The program incurred
trash hauling expenses of $6,200 paid to CR &R and printing expenses for door hangers and
mailing notices in the amount of $5,800. The total year -to -date expenses are estimated at
$12,000 compared to the budget amount of $5,000. The final year of this program will take
place in the Summer of 2011, therefore in fiscal year 2011 -12 the District will only be
incurring trash hauling expenses, but will be saving on door hanger printing expenses,
because the program will be discontinued.
CAPITAL OUTLAY
It is projected that $11,836 of the $12,300 capital outlay budget will be expensed or
encumbered for fiscal year 2010 -11. The capital equipment outlays and encumbrances as of
June 30, 2011 are as follows:
• Website rebuild, $842
• Records management system, $3,200 (Encumbered)
• Server /computer replacement, $5,242
• Office furniture, $2,552
The encumbered funds will be carried forward to fiscal year 2011 -12 to allow for the
purchase of the capital equipment in fiscal year 2011 -12.
•
LIQUID WASTE FUND
® As of June 30, 2011
•
•
Account Name: Sewer Maintenance Account # 20- 000000
Prepared by: Teresa Gonzalez
EXECUTIVE SUMMARY
Attached, please find the latest budget expenditure analysis for the Sewer maintenance
operating budget. The projections in this budget are based on run rates in some accounts and
known or anticipated spending in others. Please see budget account information below for
additional detail.
10 -11
10 -11
10 -11
10 -11
Original
Carry
Adjustments
Working
Budget
Forward
Bud et
$3,446,960
$150,000
$230,701
$3,827,661
The annual working budget for this fund is $3,827,661 after the $150,000 carry forward of funds
for the fiscal year's 2009 -10 sewer line cleaning project completed in August 2011 and the
budget increase adjustments of $100,000 for the sewer lateral program and $130,701 for the
replacement of the fire damaged equipment.
To date we have expended $2,863,527 and are projecting full year expenditures to be
$3,230,612 for a projected year -end balance of $597,049 resulting primarily from the salaries
and benefits projected to be approximately $278,312 below budget, the sewer lateral program
projected to be approximately $54,100 below the revised budget, and the projected non -use of
the contingency budget in the amount of $76,063.
The following sections provide summary information about the status of any given account
number that may need additional clarification. Please feel free to contact me if you have any
questions or need additional information about this report.
PERSONNEL
Overall, personnel expenses are estimated to be under budgeted amounts by approximately
$278,312. This is primarily a result of retirements and changes in staffing levels.
UV;
M &O accounts are expected to come in under planned budget levels, providing a total
balance of $249,623. The major, components of this projected year -end balance are
described in more detail below:
• The projected non -use of the annual contingency in the amount of $76,063.
• The sewer lateral assistance program is projected to be under budget by $54,100
from the revised $250,000 budget.
M &O (Continued)
The plan check /inspection account is projected to be over budget by $26,250. The
adopted budget for this account was based on the assumption that the new lead
maintenance worker would be responsible for 25% of the inspections. The budget for
inspection services was reduced by 25% assuming that the hiring of the new lead
maintenance worker would take place at the beginning of the fiscal year. Since the
hiring was delayed and changes in staffing levels, the continued contracting of
inspection services has been necessary.
The FOG program account is projected to be over budget by $12,000 due to
payments made to OCSD for quarterly OCHCA FOG /BMP inspections. The operating
budget did not provide sufficient funding for OCHCA inspection costs. In fiscal year
2011 -12 the General Manager will be approving a budget transfer to provide sufficient
funds to cover these additional FOG inspections.
The contract services account is projected to be over budget by $21,000 due to
staffing of the Office Specialist II position with staff from a temporary agency.
However, there is savings in personnel costs. The Office Specialist II position became
vacant in October and remained vacant for the remainder of the fiscal year. The total
amount paid out of both the Solid Waste and Liquid Waste funds to the temporary
agency was approximately $23,500 compared to $49,875 budgeted in salaries and
benefits for this same time period.
• The fiscal services account is projected to be below budget by $13,400 as a result of
the assumption of increased fiscal responsibilities by District staff and therefore less
services required from outside financial consultants.
The elections account is projected to be below budget by $15,500 as a result of
reduced election costs billed by the County of Orange.
CAPITAL OUTLAY
It is projected that $254,687 of the $323,801 capital outlay budget will be expensed or
encumbered for fiscal year 2010 -11. The capital equipment outlays and encumbrances as of
June 30, 2011 are as follows:
• (8) Motorola two -way radios, $4,306
• Awards display corner curio cabinet, $869
• Website rebuild, phase 2 , $7,575
• Records management system, $28,900 (Encumbered)
• EOC equip /supplies, $5,248
• Server /computer replacement, $46,992
• Office furniture, $22,972
• Fire damaged equipment replacement, $97,601 (purchased); $33,100 (Encumbered)
• Apple Pad systems, $7,124
The encumbered funds will be carried forward to fiscal year 2011 -12 to allow for the purchase
of the capital equipment in the fiscal year 2011 -12. The CCTV truck budgeted in the amount
of $50.100 will not be purchased.
•
•
•
Expenditure Analysis
10- 000000 Solid Waste
Through 6/30/2011
-F„ II Year- -Frill Yr -Frill Year-
•
Notes %change from 1- tyest =» 5%
' Fhence P.1 -bons reflect the t 4neny upd.le
9911EIIIII&M
Original
Working
Expenditures
Change
Run -Rate
Finance
Finance
BUDGET
BUDGET
YTD
YTD
YTD 09 -10 to
Percent
Full Year
Projection
Finance
Projected
Proj. %
as of July 1
'10•'11
6/30/2011
6130/2010
YTD 10.11
Change
'09 -'10
Full Year
Projections
Balance'
Remaining
EXPENDITURES
Personnel
SALARIES FULL -TIME
291,000
291,000
270,566
70,256
200,310
285%
70,256
270,566
270,566
20.434
7%
SALARIES PART -TIME
22,000
22,000
22,116
20,882
1,234
6%
20,882
22,116
22,116
(116)
-1%
SALARIES BOARD
16,D00
16,000
14,100
6,475
7,625
118%
6,475
14,100
14,100
1,900
12%
OVERTIME
3,000
3,000
303
977
(674)
-69%
977
303
303
2,697
90%
Benefits
118,200
118,200
100,704
28,570
72,134
252%
28,570
100,704
100,705
17,495
15%
Sub -Total Personnel
450,200
450,200
407,790
127,160
280,629
221%
127,160
407,790
407,790
42,410
9%
M&O
PROFESSIONAL SERVICES
2.100
2,100
2,577
5,486
(2,909)
-53%
5,486
2,577
3,300
(1,200)
-57%
DISTRICT MANAGER
0
0
0
35,805
(35.805)
-100%
35,805
0
0
LEGAL SERVICES
35,500
35,500
28,679
28.086
593
2%
28,086
28,679
29,000
6,500
18%
FISCAL SERVICES
19,600
19,600
8,480
19,061
(10,561)
-56%
19,061
8,480
11,000
8,600
44%
MEDICAUEMPLOY SERVICES
60
60
35
35
(0)
0%
35
35
60
-
0%
CONTRACT SERVICES
5,000
5,000
7,445
209
7,236
3467%
209
7,445
7,500
(2,500)
-50%
COUNTY COLLECTION FEE
15,500
15,500
15,605
15,554
51
0%
15,554
15,605
15,600
(100)
-1%
TRASH HAULER(CRBR)
2,362,000
2,362,000
2.364,254
2,361,580
2,673
0%
2,361.580
2,364,254
2,364,300
(2,300)
0%
RECYCLING/DISPOSAL(CR3R)
2,141,020
2,141,020
2,134,678
2,106,307
26,371
1%
2,108,307
2,134,676
2,134,700
6,320
0%
CONTAINER COLLECTION COST
16,100
16,100
11,460
16,399
(4,939)
-30%
16,399
11,460
16,100
-
0%
ELECTIONS
24,500
24,500
15,960
0
15,960
0%
0
15,960
16,000
8,500
351/6
MAINTENANCE
4,400
4,400
4,232
4,142
90
2%
4,142
4,232
4,300
100
2%
OFFICE SUPPLIES
1,000
1,000
764
784
(20)
-3%
784
764
800
200
20%
MISC COPY
550
550
98
315
(218)
-69%
315
98
100
450
82%
POSTAGE
7,600
7,600
4,230
6,283
(2,053)
-33%
6,283
4,230
4,300
3,300
43%
COMMUNITY OUTREACH
11,000
11,000
9,799
15,858
(6.059)
-38%
15,858
9,799
10,000
1,000
9%
SMALL TOOLS/EQUIP
500
500
0
87
(87)
-100%
87
0
500
-
0%
PROF DEVELOPMENT/TRAINING
17,370
18,730
17,359
14,856
2,503
17%
14,856
17.359
17,700
1,030
5%
LIABILITY INSURANCE
6,500
6.500
5,248
5,242
6
0%
5,242
5.248
5,300
1,200
18%
TELEPHONE
640
640
589
730
(141)
-19%
730
589
600
40
6%
UTILITIES - BLDG
1,120
1,120
948
988
(40)
-4%
988
948
980
140
13%
ASSET REPLACEMENT
3,350
3,350
3,350
0
3,350
0%
0
3,350
3.350
-
0%
CONTINGENCY
95,000
93,640
0
0
0
0%
0
0
0
93.640
100%
TRANSFER OUT
0
0
0
28,314
(28,314)
•100%
28,314
0
0
0%
4,635,791
4,668,122
(32,331)
-1%
4,668,122
4,635,791
4,645,490
124,920
3%
Sub -Total M & O 4,770,410 4,770,410
0%
Capital Outlay
EQUIPMENT
12,300
12,300
8,835
0
6,636
0%
0
8,030
11,83e
464
4%
8,636
0
8,636
0%
0
8,636
11,836
464
4%
Sub -Total Capital Outlay 12,300 12,300
Special Programs
SHARPS PROGRAM
24,000
24,000
9,037
21,747
(12,710)
-58%
21.747
9,037
9,100
14,900
62%
HHW
30,000
30,000
21,052
26,182
(5,130)
-20%
26,182
21,052
21,100
8,900
30%
TELEPHONE SK RECYCLING
13,000
13,000
9,558
12,069
(2,511)
-21%
12,069
9,558
9,600
3,400
26%
LG ITEM PICK UP
5,000
5,000
11,969
4,034
7,935
197%
4,034
11,969
12,000
(7,000)
-140 %
USED TIRE ROUNDUP
700
700
348
325
23
7%
325
348
350
350
50%
EDUCATIONAL TOURS
2,500
2,500
537
176
360
205%
176
537
600
1,900
76%
PHARMACEUTICAL
15,000
15,000
6,445
0
6,445
0%
0
6,445
6,500
8,500
57%
COMPOST GRANT
0
127,390
39,998
16,423
23,574
144%
16,423
39,998
127,390
0%
98,944
80,955
17,989
22%
80,955
98,944
186,640
30,950
14%
Sub-Total Special Programs 90,200 217,590
TOTAL EXPENDITURES
$ 5,323,110 $
5,450,500
$ 5,151,161
E 4,876,238
E 274,923
6%
$ 4,876,238
S 5,151,161
$ 5,251,756
E 198,744
4%
Notes %change from 1- tyest =» 5%
' Fhence P.1 -bons reflect the t 4neny upd.le
9911EIIIII&M
Expenditure Analysis
20- 000000 Liquid Waste
Through 613012011
P.M Vnar- _F„11 V..,_ _C„11 Vn�r
Notes
' Finance Projechoru reflect the most recent quarterly update
% charge from lest Year = =» -15% 4%
• • 07/15/11 15:06 •
Original
Working
Expenditures
Change
Run -Rate
Analyst
Analyst
BUDGET
BUDGET
YTD
YTD
YTD 09-10 to
Perce
Full Year
Projection
Finance
Projected
Prof. %
as of Jul 1
'10 -'11
6I30I2011
.3012010
YTD 10.11
Chan;
'09 -110
Full Year
Projections
Balance'
Remalnin
EXPENDITURES
Personnel
SALARIES FULL -TIME
758,000
758,000
587,257
748,362
(161,105)
-22%
748,362
587,257
587,257
170,743
23%
SALARIES PART -TIME
0
0
0
6,571
(6,571)
-100%
6,571
0
0
-
0%
SALARIES BOARD
64,000
64,000
56,399
58,278
(1,879)
-3%
58,278
56,399
56,399
7,601
12%
OVERTIME
29,550
29,550
11,221
29,097
(17,876)
-61%
29,097
11,221
11,221
18,329
62%
Benefits
325,990
325,990
244,350
308,353
(64,003)
-21%
308,353
1,150,661
244,350
899,227
244,351
899,228
81,639
25%
Sub -Total Personnel 1,177,540 1,177,540
899,227 1,150,661
(251,434) -22%
278,312
24%
MSO
PROFESSIONAL SERVICES
37,400
66,800
45,342
63,558
(18,215)
-29%
63,558
45,342
66,000
600
1%
DISTRICT MANAGER
0
0
0
66,495
(66,495)
-100%
66,495
0
0
-
0%
LEGAL SERVICES
100,000
100,000
97,819
94,402
3,417
4%
94,402
97,819
100,000
-
0%
ENGINEERING /ARCHITSERV
90,000
90,000
88,688
85,991
2,698
3%
85,991
88,688
88,700
1,300
1%
PLAN CHECKONSPECTIONS
132,750
132,750
158,858
186,520
(27,662)
-15%
186,520
158,858
159,000
(26,250)
-20%
FISCAL SERVICES
36,400
36,400
17,891
35,400
(17,509)
-49%
35,400
17,891
23,000
13,400
37%
MEDICAL/EMPLOY SERVICES
540
540
982
381
601
158%
381
982
1,000
(460)
-85%
CONTRACT SERVICES
45,000
45,000
65,798
1,858
63,941
3442%
1,858
65,798
66,000
(21,000)
-47%
COUNTY COLLECTION FEE
17,000
17,000
16,636
16,417
219
1%
16,417
16,636
16,700
300
2%
PUMP STN MAINT CONTRACT
54,060
54,060
62,904
43,046
19,858
46%
43,046
62,904
63,000
(8,940)
-17%
SEWER LINE MAINTENANCE
200,000
350,000
158,355
43,486
114,869
264%
43,466
158,355
350,000
-
0%
ELECTIONS
45,500
45,500
29,640
0
29,640
0%
0
29,640
30,000
15,500
34
BLDG MAINTENANCE
26,200
26,200
24,348
14,842
9,506
64%
14,842
24,348
24,400
1,800
7%
EQUIP MAINTENANCE
75,600
75,600
68,227
80,603
(12,376)
-15%
80,603
68,227
68,600
7,000
9%
TELEVISING SEWER LINES
25,000
25,000
2,360
8,655
(6,295)
-73%
8,655
2,360
2,400
22,600
90%
MISC SEWER WORK
150,000
150,000
113,801
86,044
27,757
32%
86,044
113,801
120,000
30,000
20%
FOG PROGRAM
100,000
100,000
100,715
107,695
(6,980)
_6%
107,695
100,715
112,000
(12,000)
-12
RESIDENT FOG PROGRAM
0
5,240
0
0
0
0%
0
0
0
5,240
100%
SEWER LATERAL PROGRAM
150,000
250,000
195,840
168,738
27,102
16%
168,738
195,840
195,900
54,100
22%
INFLOW REDUCTION PROGRAM
25,000
25,000
25,445
0
25,445
0%
0
25,445
25,500
(500)
-2%
OFFICE SUPPLIES
15,000
15,000
8,172
6,986
1,186
17%
6,986
8,172
9,000
6,000
40%
MISC COPY
5,000
5,000
1,665
3,672
(2,007)
-55%
3,672
1,665
1,700
3,300
66%
POSTAGE
15,700
15,700
8,259
7,613
646
8%
7,613
8,259
8,300
7,400
47%
COMMUNITY OUTREACH
15,100
15,100
16,939
13,918
3,021
22%
13,918
16,939
17,000
(1,900)
-13%
SMALL TOOLS/EQUIP
42,000
42,000
8,025
4,167
3,858
93%
4,167
8,025
11,000
31,000
74%
MAINT MATERIAUSUPPLIES
40,000
40,000
33,508
22,648
10,860
48%
22,648
33,508
33,600
6,400
16%
PROF DEVELOPMENT/TRAINING
92,390
92,390
79,846
59,909
19,937
33%
59,909
79,846
81,100
11,290
12%
LIABILITY INSURANCE
72,000
72,000
56,660
53,639
3,021
6%
53,639
56,660
56,700
15,300
21%
TELEPHONE
7,000
7,000
9,615
6,999
2,616
37%
6,999
9,615
9,800
(2,800)
-40%
UTILITIES
18,480
18,480
13,894
8,889
5,005
56%
8,889
13,894
14,300
4,180
23%
WATER PUMP MAINTENANCE
4,000
4,000
1,245
1,685
(440)
-26%
1,685
1,245
1,500
2,500
63%
ELECTRIC PUMP MAINTENANCE
90,000
90,000
70,937
76,054
(5,117)
-7%
76,054
70,937
82,000
8,000
9%
ASSET REPLACEMENT
189,200
189,200
189,200
0
189,200
0%
0
189,200
189,200
-
0%
CONTINGENCY
160,000
125,360
0
0
0
0%
0
0
49,297
76,063
61
TRANSFER OUT
0
0
0
7M618
(718,618)
-100%
718,618
0
0
0
Sub-Total M 6 O
2,076,320
2,326,320
1,771,612
2,088,928
(317,316)
-15%
2,088,928
1,771,612
2,076,697
249,623
11%
Caoltal Outlay
EQUIPMENT
143,000
143,000
90,780
0
90,780
0%
0
90,780
119,680
23,320
16%
EQUIPMENT
50,100
180,801
101,907
127,095
(25,187)
-20%
127,095
101,907
135,007
45,794
25%
192,688
127,095
65,593
52%
127,095
192,688
254,687
69,114
21%
Sub -Total Capital OtMar 193,100 323,801
0%
TOTAL EXPENDITURES
$ 3,446,960
$ 3,827,661
$3,366,684
$ 2,863,527
$ 3,230,612
$2,863,527 $ 3,366,684
$ (503,157) -15%
$ 597,049
16%
Notes
' Finance Projechoru reflect the most recent quarterly update
% charge from lest Year = =» -15% 4%
• • 07/15/11 15:06 •
0
Solid Waste Fund
$2,18O�0
"/'"" $2,158,000
$Z,160'DDD
7O0 '
134
, $J' �141' D2U
�J,140000 �Z
$2'120,000 $2'108,307
$2'1OO,UOD
$2'080'000 L-M ' - '-_ - - _ ' _'_
�
FY 2010-11 FY 2009-10
�Estimated/Actual Budget
-------------------- --------------- ---'------------------------^
Waste.��_________-
41500 / 41'325
41/}0D
41,000 -~�~ `
4U'S0O
4U'0UO
FY 2010-11
40,374
�
FY2UUQ' O
wEstimated/Actual Budget
Occupancy Count
21,54U ' 21,531 � '
21,500 21,500 21,495 21,500
FY 2010-11 FY 2009-10
Estimated/Actual Budget
Trash Hauler Costs
-`------ -
FY 2010-11 FY 2009-10
wEstimated/Actua| Budget
II
I
I
+i
I
Solid Waste Fund
Estimated Actual FY 2010 -11
$5,251,756
Administration,
$146,490
2.8%
1` Capital Outlay,
$11,836
0.2%
Personnel,
$407,790
7.8%
Trash Ha
$2,364,300
45.0%
_ Special
Programs,
$186,640
3.6%
Recycling /Disposal,
$2,134,700
40.6%
I
Solid Waste Fund
Working Budget FY 2010 -11
$5,450,500
Personnel, Administration,
$450,200 $267,390
8.3/0 4.9% Capital Outlay,
$12,300
0.2% i
Special Programs,
Trash Hauler, $217,590
$2,362,000 4.0
43.3%
Recycling /Disposal,
$ 2,141,020
39.3%
•
•
•
•
Liquid Waste Fund
Personnel Costs
$1,500,000 $1,177,540
$1,000,000 $899,228
$500,000
FY 2010 -11
■ Estimated /Actual
Operations Costs
$3,000,000 $2,326,32
$2,076,697
$2,000,000 i
$1,000,000
$_
FY 2010 -11
$1,150,661 $1,177,780
--n-11-1- ----
FY 2009 -10
Budget
0 $2,747,303
$2,088,928
FY 2009 -10
■ Estimated /Actual Budget
Operations,
$2,076,697
64.3%
Capital
Outla
$323,8
8.4%
Operations,
• $2,326,320
-- 60.8% -
Working Budget FY 2010 -11
$3,827,661
Personnel,
1,177,540
30.8%
Liquid Waste Fund
Estimated Actual FY 2010 -11
$3,230,612
Capital
Personnel,
Outlay,
99,228
$2541687
K27. 8%
7.9%
AILL
Operations,
$2,076,697
64.3%
Capital
Outla
$323,8
8.4%
Operations,
• $2,326,320
-- 60.8% -
Working Budget FY 2010 -11
$3,827,661
Personnel,
1,177,540
30.8%
Meetine Date Item #
07/28/11 VIII. A.
COSTA MESA SANITARTOISTRICT
Memorandum.
To: Board of Directors
... an Independent Specialoistrict
Via: Scott Carroll, General Manager a1�
From: Sherry Kallab, Administration Manager
Date: July 28, 2011
Subject: CaIPERS Plan Amendment
Summary
At the June 23, 2011 Board meeting the Board directed staff to return at the July 28,
2011 meeting with a Resolution of Intent to amend the District's contract with the
California Public Employees' Retirement System (CaIPERS) to provide new
Miscellaneous Employees a benefit formula of 2% @ 60. In addition, under the new
plan, employees will pay their portion of the retirement contribution (7% of persable
wages) and their retirement benefits will be computed based on the average of the
thirty six highest paid consecutive months as opposed to the current plan based on the
twelve highest paid consecutive periods. The attached resolution is the first step in the
plan amendment process. The CaIPERS actuarial study, detailing the annual dollar
savings, is attached for your information and to provide public notice in accordance
with Government Code Section 7507.
Staff Recommendation
1. Consider the actuarial study setting for the future costs for the contract
amendment.
2. Adopt the attached Resolution of Intention of the Board of the Costa Mesa
Sanitary District stating its intent to amend the contract between the CaIPERS
and the Costa Mesa Sanitary District to implement Section 20475 (2.0% @ 60
Full Formula) providing a second tier of a different level of benefits for new
Miscellaneous Employees; and
• 3. At the August Board meeting adopt the final contract amendment.
(Protecting our community's health 6y providing solidwaste andsewercolrection services
crosdca.gov
Board of Directors
July 28, 2011
Page 2 of 3
Analysis
The change in pension formula for miscellaneous new hires is expected to gradually
decrease the District's retirement benefit expense. As current staff members retire or
seek other opportunities additional savings will occur. The employer contribution rate
will increase slightly over the next four years for the current 2 %. @ 55 retirement plan
due to the amortization of the side rate component. The side fund was created to
account for the difference between the funded status of the 2% @ 55 pool and the
funded status of the District's own plan when the District adopted its original CalPERS
contract in 2004. The side fund is scheduled to be paid off four years from June 30,
2011. The side rate component is the dollars needed to pay off the side fund divided
be the payroll. The District is required by law to provide public notice of the actuarial
study two weeks before adopting the final contract and at least 20 days must proceed
the final contract adoption.
Strategic Element & Goal
This item complies with Strategic Plan Element 7.0., Objective: To ensure the short
and long -term fiscal health of the District.
Legal Review
District Counsel has reviewed this report and the resolution of intention.
Financial Review
In Fiscal Year 2011 -12 the District will be recruiting for three positions. The estimated
savings from the three positions under the amended plan is $14,100 for the fiscal year.
Committee Recommendation
Not applicable
Public Notice Process
Copies of this report are on file and will be included with the entire agenda packet for
the July 28, 2011 Board of Directors regular meeting at District Headquarters and on
District's website.
•
is
r�
Board of Directors
July 28, 2011
Page 3 of 3
Alternative Actions
1. Refer the matter back to staff
Attachments: A Resolution
B Actuarial Review
C Certification of Compliance Section 20475
D Certification .of Compliance Section 7507
E Certification of Governing Body's Action
•
Attachment A
RESOLUTION OF INTENTION
TO APPROVE AN AMENDMENT TO CONTRACT •
BETWEEN THE
BOARD OF ADMINISTRATION
CALIFORNIA PUBLIC EMPLOYEES' RETIREMENT SYSTEM
AND THE
BOARD OF DIRECTORS
COSTA MESA SANITARY DISTRICT
WHEREAS, the Public Employees' Retirement Law permits the participation of public
agencies and their employees in the Public Employees' Retirement System
by the execution of a contract, and sets forth the procedure by which said
public agencies may elect to subject themselves and their employees to
amendments to said Law; and
WHEREAS, one of the steps in the procedures to amend this contract is the adoption by
the governing body of the public agency of a resolution giving notice of its
intention to approve an amendment to said contract, which resolution shall
contain a summary of the change proposed in said contract; and
WHEREAS, the following is a statement of the proposed change:
To provide Section 20475 (Different Level of Benefits).
Section 21353 (2% @ 60 Full formula) and Section 20037
(Three -Year Final Compensation) are applicable to local
miscellaneous members entering membership for the first
time in the miscellaneous classification after the effective
date of this amendment to contract.
NOW, THEREFORE, BE IT RESOLVED that the governing body of the above agency
does hereby give notice of intention to approve an amendment to the
contract between said public agency and the Board of Administration of the
Public Employees' Retirement System, a copy of said amendment being
attached hereto, as an "Exhibit" and by this reference made a part hereof.
By:
Presiding Officer
Title
Date adopted and approved •
(Amendment)
CON -302 (Rev. 4/96)
A#%ook,
Ca1PERS
California
Public Employees' Retirement System
li
!
Attachment B
EXHIBIT
Between the
Board of Administration
California Public Employees' Retirement System
and the
Board of Directors
Costa Mesa Sanitary District
The Board of Administration, California Public Employees' Retirement System,
hereinafter referred to as Board, and the governing body of the above public agency,
hereinafter referred to as Public Agency, having entered into a contract effective July 1,
2004, and witnessed June 16, 2004 which provides for participation of Public Agency in
said System, Board and Public Agency hereby agree as follows:
A. Paragraphs 1 through 10 are hereby stricken from said contract as. executed
effective July 1, 2004, and hereby replaced by the following paragraphs
numbered 1 through 12 inclusive:
1. All words and terms used herein which are. defined in the. Public
Employees' Retirement Law shall have the meaning as defined therein
unless otherwise specifically provided. "Normal retirement age" shall
mean age 55 for local miscellaneous members entering membership in
the miscellaneous classification on or prior to the effective date of this
amendment to contract and age 60 for local miscellaneous members
entering membership for the first time in the miscellaneous classification
after the effective date of this amendment to contract.
r�
PLEASE D0 N0T ""$ , 1 "E'rXl11 B 1 -F C 'Iir'�`''
2. Public Agency shall participate in the Public Employees' Retirement is
System from and after July 1, 2004 making its employees as hereinafter
provided, members of said System subject to all provisions of the Public
Employees' Retirement Law except such as apply only on election of a
contracting agency and are not provided for herein and to all amendments
to said Law hereafter enacted except those, which by express provisions
thereof, apply only on the election of a contracting agency.
3. Public Agency agrees to indemnify, defend and hold harmless the
California Public Employees' Retirement System (CaIPERS) and its
trustees, agents and employees, the CaIPERS Board of Administration,
and the California Public Employees' Retirement Fund from any claims,
demands, actions, losses, liabilities, damages, judgments, expenses and
costs, including but not limited to interest, penalties and attorneys fees
that may arise as a result of any of the following:
(a) Public Agency's election to provide ' retirement benefits,
provisions or formulas under this Contract that are different than
the retirement benefits, provisions or formulas provided under
the Public Agency's prior non - CaIPERS retirement program.
(b) Public Agency's election to amend this Contract to provide •
retirement benefits, provisions or formulas that are different than
existing retirement benefits, provisions or formulas.
(c) Public Agency's agreement with a third party other than
CaIPERS to provide retirement benefits, provisions, or formulas
that are different than the retirement benefits, provisions or
formulas provided under this Contract and provided for under
the California Public Employees' Retirement Law.
(d) Public Agency's election to file for bankruptcy under Chapter 9
(commencing with section 901) of Title 11 of the United States
Bankruptcy Code and /or Public Agency's election to reject this
Contract with the CaIPERS Board of Administration pursuant to
section 365, of Title 11, of the United States Bankruptcy Code
or any similar provision of law.
(e) Public Agency's election to assign this Contract without the prior
written consent of the CaIPERS' Board of Administration.
•
[` 't0 !. ..ii`."i'4 ''.._o'eb
• (f) The termination of this Contract either voluntarily by request of
Public Agency or involuntarily pursuant to the Public Employees'
Retirement Law.
(g) Changes sponsored . by Public Agency in existing retirement
benefits, provisions or formulas made as a result of
amendments, additions or deletions to California statute or to
the California Constitution.
4. Employees of Public Agency in the following classes shall become
members of said Retirement System except such in each such class as
are excluded by law or this agreement:
a. Employees. other than local safety members (herein referred to as
local miscellaneous members).
5. Any exclusion(s) shall remain in effect until such time as the Public
Employees' Retirement System determines that continuing said
exclusion(s) would risk a finding of non - compliance with any federal tax
laws or regulations. If such 'a determination is contemplated, the Public
Employees' Retirement System will meet with the Public Agency to
discuss the matter and coordinate any required changes or amendments
to the contract.
In addition to the classes of employees excluded from membership by
said Retirement Law, the following classes of employees shall not become
members of said Retirement System:
a. SAFETY EMPLOYEES.
6. The percentage of final compensation to be provided for each year of
credited prior and current service as a local miscellaneous member
entering membership in the miscellaneous classification on or prior to the
effective date of this amendment to contract shall be determined in
accordance with Section 21354 of said Retirement Law (2% at age 55.
Full).
7. The percentage of final compensation to be provided for each year of
credited current service as a local miscellaneous member entering
membership for the first time in the miscellaneous classification after the
effective date of this amendment to contract shall be determined in
accordance with Section 21353 of said Retirement Law (2% at age 60
Full).
C7
PLEASE DO
8. Public Agency elected and elects to be subject to the following optional •
provisions:
a. Section 20042 (One -Year Final Compensation) for local
miscellaneous members entering membership on or prior to the
effective date of this amendment to contract.
b. Section 20965 (Credit for Unused Sick Leave).
C. Section 20903 (Two Years Additional Service Credit).
d. Section 21023.5 (Public Service Credit for Peace Corps,
AmeriCorps VISTA, or AmeriCorps Service).
e. Section 21024 (Military Service Credit as Public Service).
f. Sections 21624 and 21626 (Post- Retirement Survivor Allowance).
g. Section 20475 (Different Level of Benefits). Section 21353 (2% @
60 Full formula) and Section 20037 (Three -Year Final
Compensation are applicable to local miscellaneous members
entering membership for the first time in the miscellaneous •
classification after the effective date of this amendment to contract.
9. Public Agency shall contribute to said Retirement System the contributions
determined by actuarial valuations of prior and future service liability with
respect to local miscellaneous members of said Retirement System.
10. Public Agency shall also contribute to said Retirement System as follows:
a. Contributions required per covered member on account of the 1959
Survivor Benefits provided under Section 21574 of said Retirement
Law. (Subject to annual change.) In addition, all assets and
liabilities of Public Agency and its employees shall be pooled in a
single account, based on term insurance rates, for survivors of all
local miscellaneous members.
b. A reasonable amount, as fixed by the Board, payable in one
installment within 60 days of date of contract to cover the costs of
administering said System as it affects the employees of Public
Agency, not including the costs of special valuations or of the
periodic investigation and valuations required by law.
•
• C. A reasonable amount, as fixed by the Board, payable in one
installment as the occasions arise, to cover the costs of special
valuations on account of employees of Public Agency, and costs of
the periodic investigation and valuations required by law.
11. Contributions required of Public Agency and its employees shall be
subject to adjustment by Board on account of amendments to the Public
Employees' Retirement Law, and on account of the experience under the
Retirement System as determined by the periodic investigation and
valuation required by said Retirement Law.
12. Contributions required of Public Agency and its employees shall be paid
by Public Agency to the Retirement System within fifteen days after the
end of the period to which said contributions refer or as may be prescribed,
by Board regulation. If more or, less than the correct amount of
contributions is paid for any period, proper adjustment shall be made.', n
connection with subsequent remittances. Adjustments on acc ,n , of
errors in contributions required of any employee may be mad d irect
payments between the employee and the Board.
B. This amendment shall be effective on the day of ..
® BOARD OF ADMINISTRATION BOARD OF CTORS
PUBLIC EMPLOYEES' RETIREMENT SYSTEM COSTA A SANITARY DISTRICT
BY �`
DARRYL WATSON, CHIEF (RESIDING OFFICER
CUSTOMER ACCOUNT SERVICES DIVISION
PUBLIC EMPLOYEES' RETIREMENT SYSTEM
Witness Date
Attest:
AMENDMENT ER# 1896
PERS - CON -702A
•
Clerk
Actuarial Office
P.O. Box 1494
Sacramento, CA 95812 -1494 •
TTY for Speech and Hearing Impaired - (916) 795 -3240
iCaIPERS (888) CalPERS (or 888 - 225 -7377) FAX (916) 795 -3005
April 18, 2011
Employer Number: 1896
Employer Name: COSTA MESA SANITARY DISTRICT
Rate Plan: MISCELLANEOUS PLAN
Re: New Second Tier Plan (Section 20475: Different Level of Benefits Provided for New Employees)
Dear Requestor:
In the tables below, we show your 2010 -2011 and 2011 -2012 employer contribution rates before and after opening a
second tier.
Of the five rate components, the first three are specific to the pool to which the plan belongs and the last two are
specific to your agency. However, the Phase out of Normal Cost Difference will be 0% beginning with rates established
for 2011 -2012, so it has no impact from that time on.
The Side Fund will continue to be paid off by the first tier plan since all the past service on which it is based belongs to
those current members who will continue in the first tier. The scheduled dollar amounts payable will continue as
before. However, because newly hired members will be covered by the second tier, the number of members and
payroll in the first tier will (after several years) gradually decline. The Amortization of Side Fund rate component is the
dollars needed to pay off the side fund divided by the payroll. So as long as the Side Fund remains, the first tier rate
will increase as its payroll decreases. The first tier side fund is scheduled to be paid off after 4 years from June
30, 2011. 0
Therefore, in determining the employer contributions savings, Amortization of Side Fund should be excluded. For your
agency, the ultimate annual employer savings equals the difference between the Normal Cost and Surcharges rates
times the second tier payroll. For 2010 -2011 the Normal Cost and Surcharges percentage savings is (7J40% +1393 %)
- (6.553% +0.786%) = 1.794 %. The ultimate annual dollar savings is about 1.8% times the second tier
(Fiscal year payroll.
The Risk Pool's Payment on Amortization Bases is a temporary adjustment to the pool's contribution to "get the pool
back on schedule ". This temporary adjustment varies in amount and duration from pool to pool.
As of June 30, 2008
Existing Plan
New second Tier.Plan
2% @ 55
2.0% @ 60 for newly hired
members
2010 -2011 Employer Contribution Rate:
Risk Pool's Net Employer Normal Cost
7.740%
6.553%
Risk Pool's Payment on Amortization Bases
0.735%
0.202%
One -Year Final Compensation
0.509%
0.000%
PRSA 50%
0.884%
0.786%
Phase out of Normal Cost Difference
1.966%
0.000%
Amortization of Side Fund
0.055%
0.000%
Total Employer Contribution Rate
11.889%
7.541%
2010 -2011 Employee Contribution Rate
7.000%
7.000%
California public Employees' Retirement System
www.calpers.ca.gov
•
MISCELLANEOUS PLAN OF THE COSTA MESA SANITARY DISTRICT (EMPLOYER # 1896)
April 2011
Page 2
• For 2011 -2012 the Normal Cost and Surcharges percentage savings is ( 7.684% +1.322% ) - ( 6.622% +0.705% ) _
1.679 %. The ultimate annual dollar savings is about 1.7% times the second tier fiscal year payroll.
As of June 30, 2009
Existing Plan
New Second Tier Plan
2% @ 55
2.0% @ 60 for newly hired
members
2011 -2012 Employer Contribution Rate:
Risk Pool's Net Employer Normal Cost
7.684%
6.622%
Risk Pool's Payment on Amortization Bases
1.855%
1.111%
One -Year Final Compensation
0.520%
0.000%
PRSA 50%
0.802%
0.705%
Phaseout of Normal Cost Difference
0.983%
0.000%
Amortization of Side Fund
0.056%
0.000%
Total Employer Contribution Rate
11.900%
8.438%
2011 -2012 Employee Contribution Rate
7.000%
7.000%
To initiate an amendment to the contract, please complete the attached election form and mail or FAX (916) 795 -3005
the form with a letter to the Contracts Maintenance Unit, indicating your wish to contract for Section 20475 (Different
Level of Benefits) and identifying the group(s) to which the benefit reduction applies.
• In sections 20463 (b) and (c), the California Public Employees' Retirement Law requires the governing body of a public
agency within five days of receipt of the contract amendment cost analysis, to provide each employee organization with
a copy of the analysis. If this cost analysis was requested by an employee organization, the employee organization is
also required within five days of receipt of the analysis, to provide a copy of the analysis to the public agency.
The June 30, 2009 Section 2 Risk Pool actuarial valuation report applicable to your new second tier plan can be viewed
on the following website:
http: / /www.ca 1pers.ca. gov /index. jsp ?bc= /employer /actua ria I -gasb /risk -pool ing /valuation- reports.xm I
If you have questions, please call (888) CalPERS (225- 7377).
RICHARD SANTOS, CFA, ASA, MAAA
Senior Perision Actuary, CalPERS
•
Attachment C
CALIFORNIA PUBLIC EMPLOYEES' RETIREMENT SYSTEM
Actuarial and Employer Services Branch
Public Agency Contract Services
P.O. Box 942709
Sacramento, CA 94229 -2709 •
(888) CalPERS (225 -7377) .
CERTIFICATION OF COMPLIANCE WITH
GOVERNMENT CODE SECTION 20475
I hereby certify that the
(governing body)
(public agency)
of the
has fully discharged all of the obligation imposed by Chapter 10 (commencing with
Section 3500) of Division 4 of Title 1, Government Code.
•
Title
Witness
Date
PERS - CON -30 (Rev. 1/96) •
U
CALIFORNIA PUBLIC EMPLOYEES' RETIREMENT SYSTEM
Actuarial and Employer Services Branch
Public Agency Contract Services
P.O. Box 942709
Sacramento, CA 94229 -2709
(888) CalPERS (225 -7377)
CERTIFICATION OF COMPLIANCE WITH
GOVERNMENT CODE SECTION 7507
Attachment D
hereby certify that in accordance with Section 7507 of the Government Code
the future annual costs as determined by the System Actuary for the
increase /change in retirement benefit(s) have been made public at a public meeting
of the
(governing body)
of the
(public agency)
•
on which is at least two weeks prior to the adoption of the
(date)
•
Resolution / Ordinance.
Adoption of the retirement benefit increase /change will not be placed on the consent
calendar.
Date
PERS - CON -12A (rev. 1/96)
Clerk/Secretary
Title
CALIFORNIA PUBLIC EMPLOYEES' RETIREMENT SYSTEM Attachment •E
Actuarial and Employer Services Branch
Public Agency Contract Services
P.O. Box 942709
Sacramento, CA 94229 -2709
(888) CalPERS (225 -7377)
CERTIFICATION OF GOVERNING BODY'S ACTION
I hereby certify that the foregoing is a true and correct copy of a Resolution adopted by the
on
(date)
(governing body)
(public agency)
Clerk/Secretary
Title
of the
PERS- CON -12 (rev. 1/96) •
07/28/11 VIII. B.
COSrr!g 9YESX S�N77A�,71ntS7RiC7
To: Board of Directors
... an Independent Specia(1Dastrict
From: Scott Carroll, General Manag
Date: July 28, 2011
Subject: CaIWARN Mutual Assistance Agreement
Summary
Attached is a mutual aid agreement for sharing emergency resources among water and
wastewater member agencies statewide.
® Staff Recommendation
That the Board of Directors approves the mutual aid agreement with CalWARN
Analysis
CalWARN stands for California Water/Wastewater Agency Response Network. The
mission of CalWARN is to support and promote statewide emergency preparedness,
disaster response, and mutual assistance matters for public and private water and
wastewater utilities. The statewide organization functions in coordination with Cal -EMA
and is organized along the geographical lines established by Cal -EMA, which includes
six regions in the state. CMSD is located in Region I.
The purpose for establishing CalWarn is to provide its members with:
A standard omnibus mutual assistance agreement and process for sharing
emergency resources among members.
A mutual assistance program consistent with other statewide mutual aid programs
and the Standardized Emergency Management System (SEMS) and the
National Incident Management System (NIMS).
® • The resources to respond and recover more quickly from a disaster.
1 rotecting our community's health and the environment 6y providing solid waste and sewer collection services.
www. crosdca.gov
Board of Directors
July 28, 2011
Paqe 2 of 3
• The resources to respond and recover more quickly from a disaster. •
• New ideas from lessons learned from disasters.
Current Orange County agencies belonging to CalWARN are listed below:
• City of Anaheim
• City of San Juan Capistrano
• City of Westminster
•
El Toro Water District
• Laguna Beach County Water District
• Mesa Consolidated Water District
• Moulton Niguel Municipal Water District
• Municipal Water District of Orange County
• Orange County Sanitation District
• Orange County Water District
• South Coast Water District
• Yorba Linda Water District
If a catastrophic disaster occurred we would depend on the Water Emergency Response
Organization of Orange County (WEROC) to help coordinate mutual aid assistance, but
if many agencies in Orange County are impacted by the same disaster mutual aid from
Orange County agencies may be difficult to attain. The benefit from being a member of
CalWARN is that mutual aid is available from statewide agencies.
The attached agreement is a standard agreement that all members must agree to. It
describes the procedures for requesting mutual aid and most importantly it describes
reimbursable expenses and who is responsible for paying the reimbursements, which is
the member requesting the mutual aid. The agreement also has a termination clause,
which is 60 days after CalWARN receives notice.
Strategic Element and Goal
This item supports achieving Strategic Element 3.0, Partnerships and Goal No. 3.1,
Explore partnerships with other utilities.
Legal Review
District Counsel has reviewed and approved the 2007 Omnibus Mutual Assistance
Agreement.
Financial Review
There is no cost to join CaIWARN, it is supported by volunteers from members across
the state. However, if CMSD makes a mutual aid request from CaIWARN, expenses
incurred by the responding agencies must be reimbursed by CMSD.
Board of Directors
July 28, 2011
Paae 3 of 3
Committee (Recommendation
Not applicable
Public Notice Process
Copies of this report are on file and will be included with the entire agenda packet for the
July 28, 2011 Board of Directors regular meeting at District Headquarters and on
District's website.
Alternative Actions
1. Do not approve the Agreement.
2. Refer the matter back to staff.
Attachments A: Resolution No. 2011 -801
B: CalWARN 2007 Omnibus Mutual Assistance Agreement
•
Attachment A
RESOLUTION NO. 2011-801
A RESOLUTION OF THE BOARD OF DIRECTORS OF THE COSTA MESA •
SANITARY DISTRICT APPROVING THE CALIFORNIA
WATER/WASTEWATER AGENCY RESPONSE NETWORK (CaIWARN)
2007 OMNIBUS MUTUAL ASSISTANCE AGREEMENT
WHEREAS, the California Office of Emergency Services (OES), the Department of Water
Resources (DWR), the Department of Public Health (DPH) and the California Utilities Emergency
Association (CUEA) have expressed a mutual interest in the establishment of a plan to facilitate and
encourage water agency mutual assistance agreements between water agencies; and
WHEREAS, the California Water Agency Response Network (Ca1WARN) was originally
created to provide a forum for the development of mutual assistance agreements between water agencies
in the OES Coastal Region of California; and later expanded to all water and wastewater agencies in the
State of California, and
WHEREAS, the CALIFORNIA WATER/WASTEWATER AGENCY RESPONSE NETWORK
(CalWARN) 2007 OMNIBUS MUTUAL ASSISTANCE AGREEMENT is a continuation of the WARN
1996 OMNIBUS MUTUAL AID and 2001 OMNIBUS MUTUAL AID AGREEMENT and sets for the
mutual covenants and agreements for water and wastewater agencies to provide mutual assistance to one
another in times of emergency; and
WHEREAS, State OES regulates the SEMS program, and this agreement is consistent with •
SEMS and that it is necessary to have a mutual assistance agreement in place to support request to FEMA
for costs of using assistance during an emergency, and
WHEREAS, the water or wastewater agency hereto has determined that it would be in the best
interests to enter into an agreement that implements that plan and sets forth procedures and the
responsibilities of the agency whenever emergency personnel, equipment and facility assistance are
provided from one agency to the other; and
WHEREAS, no water or wastewater agency should be in a position of unreasonably using its
own resources, facilities, or services providing such mutual assistance; and
WHEREAS, it is the intent of WARN to revise this agreement as necessary and to annually
publish a list of all water and wastewater agencies participating in this agreement, as posted on
www.calwarn.or ; and
WHEREAS, such an agreement is in accord with the California Emergency Services Act set
forth in Title 2, Division 1, Chapter 7 (Section 8550 et seq.) of the Government Code and specifically
with Articles 14 and 17 (Section 8630 et seq.) of the Act.
NOW, THEREFORE, in consideration of the conditions and covenants contained there in the
Costa Mesa Sanitary District agrees to become a party to the CalWARN 2007 Omnibus Mutual
Assistance Agreement.
PASSED and ADOPTED on this 28th day of July 2011.
Secretary, Costa Mesa Sanitary District
Board of Directors
1171
•
President, Costa Mesa Sanitary District
Board of Directors
STATE OF CALIFORNIA)
COUNTY OF ORANGE ) SS
CITY OF COSTA MESA )
I, Joan Revak, Clerk of the Costa Mesa Sanitary District, hereby certify that the above
and foregoing Resolution No. 2011 -801, was duly and regularly passed and adopted by said
Board of Directors at a regular meeting thereof held on the day of
2011.
IN WITNESS WHEREOF, I have hereunto set my hand. and affixed the seal of the Costa
Mesa Sanitary District, this day of 2011.
Clerk of the Costa Mesa Sanitary District
3
is
•
Attachment B
®
1
Articles of Agreement
2
California Water/Wastewater Agency Response Network
3
WARN 2007 Omnibus Mutual Assistance Agreement.
4
5
This AGREEMENT is made and entered into by those water and wastewater utilities which have
6
adopted and signed this agreement to provide mutual assistance in times of emergency in
7
accordance with the California Emergency Services Act and the California Disaster and Civil
8
Defense. Master Mutual Aid Agreement; and to provide reimbursement for equipment, supplies
9
and personnel made available on an emergency basis.
10
11
All of said water and wastewater utilities being herein referred to collectively as "the parties."
12
13
In consideration of the mutual covenants and agreements hereinafter set forth, the parties agree
14
to provide mutual assistance to one another in times of emergency as follows:
15
16
17
ARTICLE I.
18
PURPOSE
19
20
Recognizing that emergencies may require assistance in the form of personnel, equipment, and
21
supplies from outside the area of impact, the signatory utilities hereby establish an Intrastate
22
Program for Mutual Aid and Assistance. Through the Mutual Aid and Assistance Program,
23
Members coordinate response activities and share resources during emergencies. This
24
Agreement sets forth the procedures and standards for the administration of the Intrastate
®
25
26
Mutual Aid and Assistance Program and is available to all water and wastewater utilities, public
and private, in the State of California.
27
28
29
ARTICLE IL
30
DEFINITIONS
31
32
A. Authorized Official — An employee or officer of a Member who is authorized to: (1) request
33
assistance; (2) offer assistance; (3) refuse to offer assistance or (4) withdraw assistance
34
under this.
35
36
B. Emergency — A natural or human caused event or circumstance causing, or imminently
37
threatening to cause impact to the operations of a member utility's system, loss of life, injury
38
to person or property, human suffering or financial loss, and includes, but is not limited to,
39
fire, flood, severe weather, earthquake, civil disturbance, riot, explosion, drought, volcanic
40.
activity, spills or releases of oil or hazardous material, contamination, utility or transportation
41
emergencies, disease, blight, infestation, intentional acts, sabotage, declaration of war; or
42
other conditions which is, or is likely to be beyond the control of the services, personnel,
43
equipment, and facilities of a Member and requires mutual assistance.
44
45
C. Member— Any public or private water or wastewater utility that manifests intent to
46
participate in the Mutual Aid and Assistance Program by executing this, the California
47
Water/Wastewater Agency Response Network (CaIWARN) Agreement.
48
49
D. Associate Member— Any non utility participant, approved by the State Steering Committee,
50
that provides a support role for the WARN program, for example State Department of Public
CaIWARN Mutual Aid /Asst Agreement 1 Approved and Adopted
September 30, 2007 by Vote of Members
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
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Health, or associations, who are members of the Regional or State Steering Committees •
and do not officially sign the WARN agreement.
E. Confidential Information - Any document shared with any signatory to this Agreement that
is marked confidential, including but not limited to any map, report, notes, papers, opinion,
or e-mail which relates to the system vulnerabilities of a Member or Associate Member.
F. Non - Responding Member - A Member that does not provide assistance during a Period of
Assistance under the Mutual Aid and Assistance Program.
G. Requesting Member— A Member who requests assistance under the Mutual Aid and
Assistance Program.
H. Responding Member— A Member that responds to a request for assistance under the
Mutual Aid and Assistance Program.
Period of Assistance — A specified period of time when a Responding Member assists a
Requesting Member. The period commences when personnel, equipment, or supplies
depart from Responding Member's facility and ends when the resources return to their
facility (portal to portal). All protections identified in the Agreement apply during this period.
The specified Period of Assistance may occur during response to or recovery from an
Emergency.
J. National Incident Management System (NIMS) - A national, standardized approach to
incident management and response that sets uniform processes and procedures for
emergency response operations. •
K. Standardized Emergency Management System (SEMS) - A standardized approach to
field command and jurisdictional management and response set forth by State of California
Code of Regulations for multi- agency or multi jurisdictional response to an emergency.
ARTICLE III.
ADMINISTRATION
The administration of the Water/Wastewater Agency Response Network (WARN) will be
through WARN Regional Steering Committees (RSC) and the WARN State Steering Committee
(SSC).
The WARN RSCs will be established by representatives from the Members in that region. A
chair and co -chair will be elected and act as administrators for that region. The chair will
represent the region on the WARN SSC. Each WARN RSC will sponsor an annual meeting for
Members, maintain a data base of all water and wastewater utilities who have signed this
Agreement, and meet as a committee to address concerns and procedures for requesting
mutual assistance in that region. The regions will be comprised of one or more of the six Office
of Emergency Services (OES) mutual aid regions.
The WARN SSC will include the chairs of the regional steering committees, and a
representative from the California Department of Public Health (CDPH), California Utilities
Emergency Association (CUEA), Department of Water Resources (DWR), the American Water
Works Association (AWWA) Emergency Planning Committee, California Rural Water
CalWARN Mutual Aid /Asst Agreement 2 Approved and Adopted
September 30, 2007 by Vote of Members
®1 Association (CRWA) and California Sanitation Risk Management Authority (CSRMA). The SSC
2 will identify a Chair for the purpose of leading the SSC and act as a point of contact for the
3 WARN SSC. At a minimum, the WARN SSC will meet annually and issue a list of participating
4 utilities. The database will be maintained on the WARN website, managed by a volunteer
5 Member, as appointed by the SSC.
6
7
8 ARTICLE IV.
9 PROCEDURES
10
11 A. In coordination with the Regional Steering Committees, emergency management and public
12 health system of the state, the State Steering Committee shall develop operational and
13 planning procedures for the Mutual Aid and Assistance Program. These procedures shall
14. be consistent with the Standardized Emergency Management System (SEMS) and the
15 National Incident Management System (NIMS), reviewed at least annually and updated as
16 needed by the State Steering Committee.
17
18 B. Requests for emergency assistance under this Agreement shall be directed to the
19 appropriate Authorized Official(s) from the list of Members.
20
21 C. Consistent with SEMS, when more than one County is impacted by a disaster, requests for
22 mutual assistance under this Agreement may be channeled through the CUEA Utility
23 Operation Center to ensure maximum effectiveness in allocating resources to the highest
24 priority needs.
25
•26
27 ARTICLE V.
28 REQUESTS FOR ASSISTANCE
29
30 In general, assistance will be in the form of resources, such as equipment, supplies, and
31 personnel. Assistance shall be given only when Responding Member determines that its own
32 needs can be met while rendering assistance. The execution of this Agreement shall not create
33 any duty to respond on the part of any party hereto. A potential Responding Member shall not
34 be held liable for failing to provide assistance. A potential Responding Member has the
35 absolute discretion to decline to provide any requested assistance.
36
37 A. Member Responsibility - Members shall identify an Authorized Official and alternates;
38 provide contact information including 24 -hour access; and maintain resource information
39 made available by the utility for mutual aid and assistance response, as allowed by utility
40 policy. Such information shall be updated annually or as changes occur (whichever is
41 sooner), provided to the State Steering Committee, and uploaded into the statewide
42 database.
43
44 B. Member Request - In the event of an Emergency, a Member's Authorized Official may
45 request mutual aid and assistance from a participating Member. Requests for assistance
46 can be made orally or in writing. When made orally, the request for personnel, equipment,
47 and supplies shall also be prepared in writing and submitted to the participating Member as
48 soon as practicable. Requests for assistance shall be directed to the Authorized Official of
49 the participating Member. Specific protocols for requesting aid shall be provided in the
50 procedures. developed under Article IV.
51
CalWARN Mutual Aid /Asst Agreement 3 Approved and Adopted
September 30, 2007 by Vote of Members
2
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C. Response to a Request for Assistance — Members are not obligated to respond to a
request. After a Member receives a request for assistance, the Authorized Official evaluates
whether or not to respond, whether resources are available to respond, or if other
circumstances would hinder response. Following the evaluation, the Authorized
Representative shall inform, as soon as possible, the Requesting Member whether it will
respond. If the Member is willing and able to provide assistance, the Member shall inform
the Requesting Member about the type of available resources and the approximate arrival
time of such assistance.
D. Discretion of Responding Member's Authorized Official — Execution of this Agreement
does not create any duty to respond to a request for assistance. When a Member receives
a request for assistance, the Authorized Official shall have sole and absolute discretion as to
whether or not to respond, or the availability of resources to be used in such response. An
Authorized Member's decisions on the availability of resources shall be final.
ARTICLE VI.
RESPONSE COORDINATION
When providing assistance under this Agreement, the Requesting Member and Responding
Member shall be organized and shall function under the Standard Emergency Management
System and National Incident Management System protocols and procedures.
A. Personnel — Responding Member retains right to identify the employees who are willing
to participate and the resources that are available.
B. Control — While employees so provided may be under the supervision of the •
Responding Member, the Responding Member's employees come under the direction
and control of the Requesting Member, consistent with the NIMS Incident Command
System to address the needs identified by the Requesting Member. The Requesting
Member's Authorized Official shall coordinate response activities with the designated
supervisor(s) of the Responding Member(s). Whenever practical, Responding
Member personnel must be self sufficient for up to 72 hours. The Responding Member's
designated supervisor(s) must keep accurate records of work performed by personnel
during the specified Period of Assistance.
C. Food and Shelter— When possible, the Requesting Member shall supply reasonable food
and shelter for Responding Member personnel. If the Requesting Member is unable to
provide food and shelter for Responding Member personnel, the Responding Member's
designated supervisor is authorized to secure the resources necessary to meet the needs of
its personnel. Except as provided below, the cost for such resources must not exceed the
State per diem rates for that area. To the extent Food and Shelter costs exceed the State
per diem rates for the area, the Responding Member must demonstrate that the additional
costs were reasonable and necessary under the circumstances. Unless otherwise agreed
to in writing, the Requesting Member remains responsible for reimbursing the Responding
Member for all reasonable and necessary costs associated with providing food and shelter,
if such resources are not provided.
D. Communication — The Requesting Member shall provide Responding Member personnel
with radio equipment as available, or radio frequency information to program existing radio,
in order to facilitate communications with local responders and utility personnel. •
CalWARN Mutual Aid /Asst Agreement 4 Approved and Adopted
September 30, 2007 by Vote of Members
1
2 E. Status - Unless otherwise provided by law, the Responding Member's officers and
3 employees retain the same privileges, immunities, rights, duties and benefits as provided in
4 their respective jurisdictions.
5
6 F. Licenses and Permits — To the extent permitted by law, Responding Member personnel
7 who hold licenses, certificates, or permits evidencing professional, mechanical, or other
8 skills shall be allowed to carry out activities and tasks relevant and related to their respective
9 credentials during the specified Period of Assistance.
10
11 G. Right to Withdraw Resources - The Responding Member's Authorized Official retains the
12 right to withdraw some or all of its resources at any time for any reason in the Responding
13 Member's sole and absolute discretion. Notice of intention to withdraw must be
14 communicated to the Requesting Member's Authorized Official as soon as soon as is
15 practicable under the circumstances.
16
17
18 ARTICLE VII.
19 COST REIMBURSEMENT
20
21 Unless otherwise mutually agreed in whole or in part by both parties, the Requesting Member
22 shall reimburse the Responding Member for each of the following categories of costs incurred
23 while providing aid and assistance during the specified Period of Assistance.
24
25 A. Personnel — Responding Member will make such employees as are willing to
•26 participate available to Requesting Member at Requesting Member's expense equal to
27 Responding Member's full cost, i.e., equal to the employee's applicable salary or hourly
28 wage plus fringe benefits and overhead, and consistent with Responding Member's
29 collective bargaining agreements or other conditions of employment. All costs incurred.
30 for work performed during the specified Period of Assistance will be included. The
31 Requesting Member shall be responsible for all direct and indirect labor costs.
32
33 B. Equipment — Use of equipment, such as construction equipment, vehicles, tools, pumps
34 and generators, shall be at Responding Member's current equipment rate and subject to the
35 following conditions: The Requesting Member shall reimburse the Responding Member for
36 the use of equipment during the specified Period of Assistance, including, but not limited to,
37 reasonable rental rates, all fuel, lubrication, maintenance, transportation, and
38 loading /unloading of loaned equipment. All equipment shall be returned to the Responding
39 Member as soon as is practicable and reasonable under the circumstances.
40 (a) At the option of Responding Member, equipment may be provided with an
41 operator.
42 (b) Equipment shall be returned to Responding Member within 24 hours after receipt
43 of an oral or written request for return.
44 (c) Requesting Member shall, at its own expense, supply all fuel, lubrication and
45 maintenance for furnished equipment.
46 (d) Responding Member's cost related to the transportation, handling and
47 loading /unloading of equipment shall be chargeable to Requesting Member.
48 (e) In the event equipment is damaged while being dispatched to Requesting Member,
49. or while in the custody and use of Requesting Member, Requesting Member shall
50 reimburse Responding Member for the reasonable cost of repairing said damaged
51 equipment. If the equipment cannot be repaired, then Requesting Member shall
CalWARN Mutual Aid /Asst Agreement 5 Approved and Adopted
September 30, 2007 by Vote of Members
1 reimburse Responding Member for the cost of replacing such equipment with •
2 equipment that is of at least equal capability as determined by the Responding
3 Member. If Responding Member must lease a piece of equipment while Requesting
4 Member equipment is being repaired or replaced, Requesting Member shall
5 reimburse Responding Member for such lease costs.
6
7 C. Materials and Supplies - Requesting Member shall reimburse Responding Member in
8 kind or at actual replacement cost, plus handling charges, for use of expendable or non -
9 returnable supplies. Other supplies and reusable items that are returned to Responding
10 Member in a clean, damage -free condition shall not be charged to the Requesting
11 Member and no rental fee will be charged; otherwise, they shall be treated as
12 expendable supplies. Supplies that are returned to the Responding Member with
13 damage must be treated as expendable supplies for purposes of cost reimbursement.
14
15 D. Payment Period — The Responding Member shall provide an itemized bill to the Requesting
16 Member for all expenses incurred by the Responding Member while providing assistance
17 under this Agreement. The Requesting Member shall send the itemized bill not later than
18 (90) ninety dates following the end of the Period of Assistance. The Responding Member
19 may request additional periods of time within which to submit the itemized bill, and
20 Requesting Member shall not unreasonably withhold consent to such request. The
21 Requesting Member agrees to reimburse the Responding Member within 60 days from
22 receipt of an invoice for assistance provided under this Agreement. The Requesting
23 Member may request additional periods of time within which to pay the itemized bill, and
24 Responding Member shall not unreasonably withhold consent to such request, provided,
25 however, that all payment shall occur.not later than one -year after the date a final itemized
26 bill is submitted to the Requesting Member. •
27
28 E. Records - Each Responding Member and its duly authorized representatives shall have
29 access to a Requesting Member's books, documents, notes, reports, papers and records
30 which are directly pertinent to this Agreement for the purposes of reviewing the accuracy of
31 a cost bill or making a financial, maintenance or regulatory audit. Each Requesting Member
32 and its duly authorized representatives shall have access to a Responding Member's books,
33 documents, notes, reports, papers and records which are directly pertinent to this
34 Agreement for the purposes of reviewing the accuracy of a cost bill or making a financial,
35 maintenance or regulatory audit. Such records shall be maintained for at least three (3)
36 years or longer where required by law and as needed for federal reimbursement practices.
37
38
39 ARTICLE VIII.
40 ARBITRATION
41
42 If any controversy or claim arises out of, or relates to, the Agreement, including, but not limited
43 to an alleged breach of the Agreement, the disputing Members shall first attempt to resolve the
44 dispute by negotiation, followed by mediation and finally shall be settled by arbitration in
45 accordance with the Rules of the American Arbitration Association. Judgment on the award
46 rendered by the arbitrator(s) may be entered in any court having jurisdiction.
47
48
0
CaIWARN Mutual Aid /Asst Agreement 6 Approved and Adopted
September 30, 2007 by Vote of Members
•
•
1 ARTICLE IX.
2 REQUESTING MEMBER'S DUTY TO INDEMNIFY
3
4 Pursuant to Government Code Section 895.4, and subject to Article X, Requesting Member
5 shall assume the defense of, fully indemnify and hold harmless Responding Member, its
6 Directors, Council Members, Supervisors, officers and employees, from all claims, loss,
7 damage, injury and liability of every kind, nature and description, directly or indirectly arising
8 from the Requesting Member's work hereunder, including, but not limited to, negligent or
9 wrongful use of equipment, supplies or personnel provided to Requesting Member or faulty
10 workmanship or other negligent acts, errors or omissions by Responding. Member, or by
11 personnel provided to Requesting Member from the time assistance is requested and
12 rendered until the assistance is returned to Responding Member's. control, portal to portal.
13
14
15 ARTICLE X.
16 SIGNATORY INDEMNIFICATION
17
18 In the event of a liability, claim, demand, action or proceeding, of_whatever kind or nature
19 arising out of the rendering of assistance through this Agreement, the parties involved in
20 rendering or receiving assistance agree to indemnify and hold harmless all Members whose
21 only involvement is the execution and approval of this Agreement, in the transaction or
22 occurrence which is the subject of such claim, action, demand or other proceeding. Such
23 indemnification shall include indemnity for all claims, demands, liability, damages and costs,
24 including reasonable attorneys' fees and other costs of defense, for injury, property damage
25 and workers compensation.
26
27
28 ARTICLE XI.
29 WORKER'S-COMPENSATION CLAIMS
30
31 The Responding Member is responsible for providing worker's compensation benefits and
32 administering worker's compensation for its employees. The Requesting Member is
33 responsible for providing worker's compensation benefits and administering worker's
34 compensation for its employees.
35
36
37 ARTICLE XII.
38 NOTICE
39
40 Each party hereto shall give to the others prompt and timely written notice of any claim
41 made or any suit instituted coming to its knowledge, which in any way, directly or indirectly,
42 contingently or otherwise, affects or might affect them, and each Member shall have the
43 right to participate in the defense of the same, as it considers necessary to protect its own
44 interests.
45
46
CalWARN Mutual Aid /Asst Agreement 7 Approved and Adopted
September 30, 2007 by Vote of Members
2
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ARTICLE XIII. •
INSURANCE
Members shall maintain an insurance policy or maintain a self insurance program that covers
activities that it may undertake by virtue of membership in the Mutual Aid and Assistance
Program.
ARTICLE XIV.
CONFIDENTIAL INFORMATION
To the extent allowed by law, any Member or Associate Member shall maintain in the strictest
confidence and shall take all reasonable steps necessary to prevent the disclosure of any
Confidential Information provided to it by another Member pursuant to this Agreement. If any
Member, Associate Member, or third party requests or demands, by subpoena or otherwise,
that a Member or Associate Member disclose any Confidential Information provided to it under
this Agreement, the Member or Associate Member shall immediately notify the owner of the
Confidential Information and shall take all reasonable steps necessary to prevent the disclosure
of any Confidential Information by asserting all applicable rights and privileges with respect to
such information and shall cooperate fully in any judicial or administrative proceeding relating
thereto.
ARTICLE XV.
EFFECTIVE DATE
This Agreement shall take effect for a new party immediately upon its execution by said •
party.
ARTICLE XVI.
WITHDRAWAL
Any party may terminate its participation in this Agreement by written notice to the Chair of the
appropriate RSC and to the SSC Chair. Withdrawal takes effect 60 days after the appropriate
officials receive notice. Withdrawal from this Agreement shall in no way affect a Requesting
Member's duty to reimburse a Responding Member for cost incurred during a Period of
Assistance, which duty shall survive such withdrawal.
ARTICLE XVII.
MODIFICATION
No provision of this Agreement may be modified, altered or rescinded by individual parties to the
Agreement. Modifications to this Agreement require a simple majority vote of Members within
each region and unanimous agreement among the regions. The State Steering Committee will
notify all parties of modifications to this Agreement in writing and those modifications shall be
effective upon 60 days written notice to the parties.
CalWARN Mutual Aid /Asst Agreement 8 Approved and Adopted
September 30, 2007 by Vote of Members
•
1
2 ARTICLE XVI11.
3 SEVERABILITY
4
5 If any term or provision of this Agreement is declared by a court of competent jurisdiction to be
6 illegal or in conflict with.any law, the validity of the remaining terms and provisions shall not be
7 affected, and the rights and obligations of the parties shall be construed and enforced as if the
8 Agreement did not contain the particular term or provision held to be invalid.
9
10
11 ARTICLE XIX.
12 PRIOR AGREEMENTS
13
14 To the extent that prior agreements among signatories to this Agreement for mutual assistance
15 are inconsistent with this Agreement, such agreements are hereby superseded. This
16 Agreement supersedes the 1996 Omnibus Mutual Aid Agreement, the WARN 1997 Omnibus
17 Mutual Aid Agreement, and the WARN 2001 Omnibus Mutual Aid and Assistance Agreement.
18
19
20 ARTICLE XX.
21 PROHIBITION ON THIRD PARTIES AND ASSIGNMENT OF RIGHTS /DUTIES
22
23 This Agreement is for the sole benefit of the Members and no other person or entity has rights
24 under this Agreement as a third party beneficiary. Assignment of benefits or delegation of
25 duties created by this Agreement to third ,parties that are not Members is prohibited and without
•26 effect.
27
28
29 ARTICLE XXI.
30 TORT CLAIMS
31
32 This Agreement in no way abrogates.or waives any immunity or defense available under
33 California law.
34
35
36 ARTICLE XXII.
37 INTRASTATE AND INTERSTATE MUTUAL AID AND ASSISTANCE PROGRAMS
38
39 To the extent practicable, Members retain the right to participate in mutual aid and assistance
40 activities conducted under the State of California Intrastate WARN Mutual Aid and Assistance
41 Program and the Interstate Emergency Management Assistance Compact (EMAC) and similar
42 programs.
43
44
45
•
CalWARN Mutual Aid /Asst Agreement 9 Approved and Adopted
September 30, 2007 by Vote of Members
07/28/11 VIII. D.
COST
.X 9YES
A
FEW
To: Board of Directors
Via: Scott Carroll, General Manager
From: AJ Cully, Management Analyst
Date: July 28, 2011
Subject: Lockable Containers
Summary
... an Independent Specia[District
In 2011, the Costa Mesa Sanitary District was faced with an increase in scavenging
activity of residential curbside recyclables. In the past, scavenging was conducted by
a few individuals on foot or on bicycles removing only the recyclables they were able to
carry in a single plastic bag. Today, well organized groups are driving through Costa
Mesa neighborhoods in large trucks, leaving a mess.as they dig through trash
containers set out for collection. This action is threatening the sense of security within
our community.
In an effort to reduce residential reports of scavenging and protect the privacy of our
residents, the Costa Mesa Police Department, CMSD, and CR &R Waste Services
formed a partnership resulting in improved communication and increased awareness
of problem areas. This collaboration prompted an anti - scavenging campaign, which
consists of two major elements: 1) the implementation of lockable trash containers and
2) stringent enforcement of the CMSD anti scavenging Ordinance 27.
Staff Recommendation
1. Staff recommends the Board approve an expansion of the anti scavenging
program to afford more residents the opportunity to benefit from the security of
a lockable trash container.
2. The General Manager under his authority will transfer funds in the amount of
$10,000 from the Capital Outlay to the Scavenging Program account. The
$10,000 will purchase 120 additional lockable trash containers.
Account Account Number Increase Decrease
® Scavenging 10- 100004 -4310 $10,000.00
Capital Outlay 10- 100000 -4795 $10,000.00
(Protecting our community's health 6y providing solid waste and sewer collection services
crosdca.gov
Board of Directors
July 28, 2011
Page 2 of 3
Analysis •
CMSD ordered 120 lockable trash containers from Rehrig Pacific Company. These
containers will not only protect discards and valuable recyclables from scavengers,
they will also improve the cleanliness of our streets. CR &R has agreed to provide
storage and delivery of the containers to residents upon request.
To promote the availability of the locking bins, CMSD advertised in the summer
newsletter, the website, and on Costa Mesa TV Channel 24. The response was
overwhelming. Within two days, the District received 128 applications to obtain the
new container.
Residents who wish to participate in the program will have one of their 60 gallon carts
exchanged. Homeowners will keep a key to lock the cart on their service day or
whenever the cart is in public view and not in use. The pull of gravity opens the lid
once the automatic trash truck lifts the cart to dump it.
This program is expected to preserve the integrity of the CMSD's recycling program
and protect the significant revenue it generates, as well as provide peace of mind to
residents regarding identity theft and violation of privacy.
Strategic Element & Goal •
This program supports three objectives of the Strategic Plan:
Element 2.0, Solid Waste, which states: "Our objective is to manage the collection
and recycling of residential trash in the most economical and environmentally friendly
way. "
Element 3.0, Partnerships, which states: "To foster beneficial relationships to
accomplish the goals of the District."
Element 4.0, Public Relations, which states: "Our objective is to inform and establish
beneficial relations with the community."
Legal Review
Not applicable
Financial Review
The Capital Outlay account is projected to have excess funds due to recent revisions
to the Headquarter remodel project. Following the $10,000 transfer, the Capital Outlay
account will have a remaining balance of $47,100 and the Scavenging Program
account will have a total of $20,000 in appropriated funds for Fiscal Year 2011 -12.
Board of Directors
July 28, 2011
Page 3 of 3
• Committee Recommendation
Not applicable
Public Notice Process
Copies of this report are on file and will be included with the entire agenda packet for
the July 28, 2011 Board of Directors regular meeting at District Headquarters and on
District's website.
Alternative Actions
1. Refer the matter back to staff.
0
40.1
G
0
•
Q7 2st/17_.� IX. A.
CMSD BOARD OF DIRECTORS
�,.
RECYCLING COMMITTEE
AGENDA
Monday, July 25, 2011
10:30 a.m.
Costa Mesa Sanitary District
628 W 191h Street
Costa Mesa, California.
The Recycling Committee meeting
for the above date is cancelled
Dated: July 11, 2011
Clerk of the District
01/28/11 X. A.
COSTA `MESA,SflNIG'LR7�DLS7+IUCT
Memorandum
To: Board of Directors
... an Independent SpecaafD strict
Via: Scott Carroll, General Manage
From: Robin B. Harriers, District Engineer
Date: July 28, 2011
Subject: #185 System Wide Sewer Reconstruction — Phase
Bid Opening & Recommendation for Award of Construction Contract
Summary
The District prepared plans and specifications for the first phase of reconstructing the
Grade 5 deficiencies in the District's sewer system. The results of the bid opening are
• shown below with a recommendation for award.
Staff Recommendation
That the Board of Directors:
1. Award a contract to the lowest responsible bidder, Sancon Engineering, Inc., of
Huntington Beach, in the amount of $455,683.00.
2. Approve a 10% contingency budget of $45,568.
Analysis
The District televised its entire sewer system from January 2006 to March 2009 and
found 255 Grade 5 sewer deficiencies. Grade 5 deficiencies require immediate
attention as the risk of failure is high and failures may result in sanitary sewer
overflows (SSOs). The Board of Directors chose to reconstruct these deficiencies in a
four -year period with an approximate $1 million per year construction cost.
• Protecting our community's heafth andthe environment 6y providing sofidwaste andsewer collection services.
www. crosdca.gov
Board of Directors
July 28, 2011
Paae 2 of 3
The Engineer's Estimate for the project is $1,038,975 and was based on projecting the •
cost for the top 30 Grade 5 deficiencies into an approximate cost for the first 67
locations. Prices were obtained from contractors specializing in cured -in- place -pipe
and short segment excavation and repair. The following reasons support the lower
than normal bids by the three bidders:
1. Agency and private work is scarce due to the current economic climate and
contractors are bidding extremely low to obtain work.
2. Pipe repair by the traditional excavation and replace method is costlier than the
no -dig installation of cured -in- place -pipe method and there are only 3 locations
with excavation and replace in the project out of 67 total locations.
3. The project allows economies of scale to prevail as the Engineer's Estimate for
each location represents the cost if only that one section was repaired, such as
if a purchase order was used.
Bids were opened on 5/31/11 and the results are as follows:
Engineer's Estimate $1,038,975.
Sancon Engineering, Inc. $ 455,683 •
RePipe- California $ 563,583
Southwest Pipeline $ 642,600
Staff checked the licensing requirements and references for the low bidder, Sancon
Engineering, and found everything in order, therefore, a recommendation to award the
bid is being made.
Strategic Plan Element & Goal
This item complies with Strategic Plan Element 1.0, Sewer Infrastructure and Goal No.
1.4, System Wide Sewer Replacement and Repair Program. The strategy for this
Strategic Element states:
"We will do this be the careful management of the collection infrastructure using
prudent planning and maintenance, with financial strategies to maintain sufficient
capacity and respond to changing regulatory demands."
Legal Review
District counsel has reviewed and updated the 1998 version of the agreement and has
signed the proposed agreement attached hereto. •
Financial Review
C
Board of Directors
July 28, 2011
Page 3 of 3
The .total cost for the construction phase of the project is $525,254, which includes
.construction, contingency, and contract administration and inspection services. There
is approximately $1 million funded for this project.
Public Notice Process
Copies of this report are on file and will be included with the entire agenda packet for
the June 23, 2011 regular Board of Directors meeting at District Headquarters and on
the District website.
Alternative Actions
1. Do not award the project to Sancon Engineering.
2. Refer the matter back to staff for additional information.
Attachment: Contract between Sancon Engineering and CMSD
• Reviewed by:
Sherry Kallab
Administrative Manager
•
Attachment
CONTRACT
•
THIS AGREEMENT is made and entered into this 1 st day of June, 2011, by and between the
COSTA MESA SANITARY DISTRICT, hereinafter referred to as "DISTRICT" and, SANCON
ENGINEERING, INC.; hereinafter referred to as "CONTRACTOR."
WITNESSETH
That for and in consideration of the promises and agreements hereinafter made and
exchanged, DISTRICT and CONTRACTOR mutually agree as follows:
1 . Scope of the Work. That CONTRACTOR shall perform all the work and shall
provide and furnish all the labor, materials, necessary tools, expendable equipment, and all utility
and transportation services required to construct:
#185 SYSTEM WIDE SEWER RECONSTRUCTION- PHASE I
2. Labor and Materials. All of said work to be performed and materials to be furnished
shall be in strict accordance with the plans and specifications entitled Specifications for #185
SYSTEM WIDE SEWER RECONSTRUCTION- PHASE I, and CONTRACTOR agrees to do
everything required by this Contract and the Contract Documents including the plans and
specifications and any general conditions.
All labor, materials, tools, equipment and services shall be furnished on work performed; and
under the direction, administration and subject to the approval of DISTRICT or its authorized
representatives.
CONTRACTOR warrants that it will not purchase mined construction material for this •
PROJECT except from a mining operation that is currently identified in the list published pursuant to
subdivision (b) of Section 2717 of the Public Resources Code. Refer to the current 3098 list for
qualified mining operations at www. consrv. ca. gov /OMR/ab_3098_list/current_list.
3. Time of Completion. CONTRACTOR agrees to commence the work to be performed
under this Contract within five (5) days of receipt of the "Notice to Proceed" and to diligently
prosecute the work to completion before the expiration of SEVENTY FIVE (75) DORKING DAYS
from the date of commencement. "Working days" means all calendar days except Saturdays,
Sundays, and legal holidays.
4. Time of the Essence. Time is of the essence of this Contract.
5. Liquidated Damages /Delay Damages. It is agreed by the parties hereto that in case
the total work called for hereunder in all parts and requirements is not finished or completed within
the number of working days as set forth herein, damage will be sustained by the DISTRICT, and that
it is and will be impractical and extremely difficult to ascertain and determine the actual damage
which the .DISTRICT will sustain in the event of and by reason of such delay; and it is therefore
agreed the CONTRACTOR will pay to the DISTRICT the sum of TWO HUNDRED FIFTY and
00/100 Dollars ($250.00) per calendar day for each and every day of delay in finishing the work in
excess of the number of days prescribed in paragraph 3 and the CONTRACTOR agrees to pay said
liquidated damages herein provided for, and further agrees that the DISTRICT may deduct the
amount thereof from any monies due or that may become due the CONTRACTOR hereunder.
•
The CONTRACTOR will be granted an extension of time and will not be assessed with
liquidated damages for any portion of the delay in completion of the work beyond the time named
herein for the completion of the work due to unforeseeable causes beyond the control and without
the fault or negligence of the CONTRACTOR, including but not restricted to acts of God or of the
public enemy, fire, floods, epidemics, quarantine restrictions, strike, and unsuitable weather, or
delays of subcontractors due to such causes, provided CONTRACTOR submits timely notification
and a written Request for Change Order as required herein.
The CONTRACTOR shall within ten (10) days from the beginning of any such delay (unless
the DISTRICT shall grant a further period of time prior to the date of final settlement of the Contract)
notify the District Engineer in writing of the cause of the delay, and the District Engineer shall extend
the time for completing the work if in the District Engineer's judgment the cause so merits. The
District Engineer's determination on this matter shall be final and conclusive on the parties hereto.
CONTRACTOR shall also be required to submit a written Request for Change Order to District
Engineer within fifteen (15) days of the date of such delay. No adjustment shall be allowed for such
delay unless strict compliance with this contractual provision is effected. CONTRACTOR's remedy
shall be limited to the extra days granted and to any damages that he may be entitled to using.the
formula agreed to by the parties for all damages as provided in Paragraph 28.
6. The Contract Sung. DISTRICT agrees to pay.and CONTRACTOR agrees to accept
in full payment for the work above agreed to be done the sum of: Four Hundred Fifty -five
Thousand, Six Hundred Eighty -Three Dollars ($455,683.00).
7. Progress Payments. Prior to the fifteenth day of the month next following the
commencement of the work, there shall be paid to CONTRACTOR a sum equal to 90 percent of the
® value of the work completed since the commencement of the work as determined by the District
Engineer and thereafter prior to the fifteenth day of each successive month as the work progresses.
CONTRACTOR shall be paid such sum as will bring the payments up each month to 90 percent of
the value of the work completed since the commencement of the work as determined by the District
Engineer, less all previous payments, provided that CONTRACTOR submits his request for payment
prior to the last Wednesday of each preceding month. DISTRICT shall make the final payment, if
unencumbered, or any part thereof unencumbered, 35 days after the acceptance of the work and
the filing of a Notice of Completion. Payments shall be made on demands drawn in the manner
required by law, accompanied by a certificate signed by the District Engineer, stating that the work
for which payment is demanded has been performed in accordance with the terms of the Contract,
and that the amount stated in the certificate is due under the terms of the Contract. Partial
payments on the Contract price shall not be considered as an acceptance of any part of the work.
8. Prompt Payments. DISTRICT agrees to promptly make progress payments on
undisputed and properly submitted payment requests within thirty (30) days and to comply with the
provisions of Public Contract Code Section 20104.50.
9. Retention Securities. Pursuant to California Contract Code Section 22300,
CONTRACTOR will be entitled to post approved securities with the DISTRICT or an approved
financial institution in order to have the DISTRICT release funds retained by the DISTRICT to insure
performance of the Contract.
•
10. Specifications. The Standard Specifications for Public Works Construction, also
known as the Greenbook, latest edition, shall be controlling unless a different specification is called •
out in the Contact Documents, including the Costa Mesa Sanitary District's Standard Plans and
Specifications for the Construction of Sanitary Sewers and the SYSTEM WIDE SEWER.
RECONSTRUCTION- PHASE I.
11. Change Orders. Change order requests shall be submitted to the District Engineer in
writing who shall have discretion to determine the merit of the change order request. The District
Engineer may approve or disapprove change orders in his discretion except that any change order
resulting in an increase of the Contract price shall be co- signed by the District Manager and /or
approved by the Board of Directors. No amendments, modifications, or waivers of Contract terms or
the Contract Documents, including additional compensation for extra work, will be allowed absent a
written Change Order signed by both parties.
12. Prevailing Wage Rates. DISTRICT has ascertained the general prevailing rate of
per diem wages and the general prevailing rate for legal holidays and overtime work in the locality in
which the work is to be performed for each craft or type of work needed to execute this Contract,
and the same has been placed on file with the District Clerk at the District's principal office. Said per
diem wages can be obtained on the Internet at http: / /www. dir. ca .gov /dlsr /DPreWageDetermination
htm. Said per diem wages are deemed to include employer payments for health and welfare,
pension, vacation, and travel time and subsistence pay, all in accordance with sections 1773.1 and
1773.8 of the Labor Code of the State of California.
13. Discrimination, Minorities, Aliens. The CONTRACTOR shall not unlawfully
discriminate nor allow its employees, agents, principals, or subcontractors to unlawfully discriminate
against any employee or applicant for employment on the basis of race, religious creed, national •
origin or sex.
14. Compliance with Davis -Bacon Act. This provision does not apply to this Contract.
15. Payroll Records. The provisions of section 1776 of the Labor Code of the State of
California regarding the preparation, maintenance and filing of payroll records are applicable to this
Contract. Specifically, each CONTRACTOR and subcontractor shall keep an accurate payroll
record, showing the name, address, social security number, work classification, straight time and
overtime hours worked each day and week, and the actual per diem wages paid to each
journeyman, apprentice or worker employed by him in connection with the public work. THE
CONTRACTOR'S AND SUBCONTRACTOR'S PAYROLL RECORDS SHALL BE SUBMITTED TO
THE DISTRICT ENGINEER FOR REVIEW ON A WEEKLY BASIS. THE CONTRACTOR SHALL
BE RESPONSIBLE FOR SUBMITTAL OF SUB - CONTRACTOR'S PAYROLL RECORDS.
16. Penalty. CONTRACTOR shall, as a penalty to the DISTRICT, forfeit up to $50.00 for
each calendar day or portion thereof for each workman paid (either by him or any subcontractor
under him) less than the prevailing rate set forth herein on the work provided for in this Contract, all
in accordance with section 1775 of the Labor Code of the State of California.
17. Apprentices. If applicable, the provisions of Labor Code Section 1777.5 requiring
the use of apprentices in certain ratios to journeymen are hereby imposed upon CONTRACTOR.
18. Legal Day's Work. In the performance of this Contract, not more than eight (8)
•
• hours shall constitute a day's work, and the CONTRACTOR shall not require more than eight (8)
hours of labor in a day from any person unless the CONTRACTOR complies will all applicable Labor
laws. CONTRACTOR shall conform to Article 3, Chapter 1, Part 7 (section 1810, et seq.) of the
Labor Code of the State of California, and it is agreed that the CONTRACTOR shall forfeit to the
DISTRICT as a penalty the sum of $25.00 for each workman employed in the execution of this
Contract by the CONTRACTOR or any subcontractor for each calendar day during which any
workman is required or permitted to labor more than eight (8) hours in any one calendar day.and
forty (40) hours in any one week in violation of said article.
19. Subcontracting. CONTRACTOR acknowledges that he is aware of the provisions
of the "Subletting and Subcontracting Fair Practices Act" (Public Contract Code Section 4100 et
seq.) and that he agrees to comply with all applicable provisions thereof. If any part of the work to
be done under this Contract is subcontracted, the subcontract shall be in writing and shall provide
that all work to be performed thereunder shall be performed in accordance with this Contract. Upon
request, certified copies of any or all subcontracts shall be furnished to the District Engineer or
DISTRICT. The subcontracting of any or all of the work to be done will in no way relieve the
CONTRACTOR of any part of his responsibility under the Contract. Breach of any of the above
provisions will be considered a violation of the Contract, and the DISTRICT may:' cancel the
Contract, assess the CONTRACTOR a penalty of not more than 10 percent of the subcontract
involved, or cancel the Contract and assess the penalty.
All persons engaged in the work, including subcontractors, will be considered employees of
the CONTRACTOR. He will be held responsible for their work. The DISTRICT will deal directly with
and make all payments to the CONTRACTOR.
® 20. Workers' Compensation. CONTRACTOR shall carry Workers' Compensation
Insurance and require all subcontractors to carry Workers' Compensation Insurance as required by
the Labor Code of the State of California. CONTRACTOR, by executing this Contract, hereby
certifies:
"I am aware of the provisions of Section 3700 of the Labor Code
which require every employer to be insured against liability for
Workers' Compensation or to undertake self- insurance in
accordance with the provisions of that code, and I will comply with.
such provisions before commencing the performance of the work of
this Contract."
21. Drug -Free Work. CONTRACTOR agrees to provide a drug -free workplace in
accordance with 24 CFR part 24, sub -part F. Under 24 CFR part 24 sub -part F., the
CONTRACTOR will provide certification in writing that it will provide a drug -free workplace by:
(a). Publicizing a statement notifying employees that the unlawful manufacture, distribution,
dispensing, possession or use of a controlled substance is prohibited in the workplace and
specifying the action it will take against employees for violation of such prohibition;
(b). Establish an ongoing drug -free awareness program to inform employees about -
1. Degrees of drug abuse in the workplace;
2. The policy of maintaining a drug -free workplace;
3. Any available drug counseling, rehabilitation and employee assistance programs;
4. The penalties which may be imposed on employees for drug abuse violations
occurring in the workplace.
(c). Making it a requirement that every employee to be engaged in the performance of the
0
Contract be given a copy of the statement required by paragraph (a);
(d). Notifying employees in the statement required by paragraph (a) that as a condition of
employment under the Contract the employee will -
1. Abide by the term of the statement; and
2. Notify the employer in writing of any conviction for a violation of a criminal drug
statute occurring in the workplace no later than five (5) calendar days after such
conviction.
(e). Notify the DISTRICT in writing, within ten (10) calendar days after receiving notice under
subparagraph (d) (2) from an employee or otherwise receiving actual notice of such
conviction. Employer of said convicted employee must provide notice, including conviction
title, to the DISTRICT;
(f). Taking one of the following actions, within thirty (30) calendar days of receiving notice
under subparagraph (d) (2), with respect to any employee who is so convicted -
1. Taking appropriate action against such an employee, up to and including
termination, consistent with the requirements of the Rehabilitation Act of 1973, as
amended; or
2. Requiring such employee to participate satisfactorily in a drug abuse assistance or
rehabilitation program approved for such purposes by a Federal, State or local
health, law enforcement, or other appropriate agency.
(g). Making a good faith effort to continue to maintain a drug -free workplace through
implementation of paragraphs (a), (b), (c), (d), (e) and (f).
22. Bonds. CONTRACTOR shall, prior to the execution of the Contract, furnish bonds
approved by DISTRICT, one in the amount of one hundred percent (100 %) of the Contract price, to
guarantee the faithful performance of the work, and the other in the amount of one hundred percent
(100 %) of the Contract price to guarantee payment of all claims for labor and materials furnished. •
This Contract shall not become effective until such bonds are supplied to and approved by
DISTRICT. All bonds shall be issued by an admitted surety insurer and the DISTRICT reserves the
right to object to any such surety, in accordance with Code of Civil Procedure Section 995.660.
23. CONTRACTOR'S Affidavit. After the completion of the work contemplated by this
Contract, CONTRACTOR shall file with the District Engineer his affidavit stating that all workmen
and persons employed, all firms supplying materials, and all subcontractors upon the project have
been paid in full, and that there are no claims outstanding against the project for either labor or
material, except certain items, if any, to be set forth in an affidavit covering disputed claims, or items
in connection with a Notice to Withhold, which have been filed under the provisions of the statutes of
the State of California.
24. CONTRACTOR'S Waiver. CONTRACTOR agrees to execute a Final Close Out
Agreement and Release of All Claims. The execution by CONTRACTOR of the Final Close Out
Agreement and Release of All Claims shall constitute a waiver of all claims against DISTRICT under
or arising out of this Contract unless otherwise stated in said document.
25. Notice to Proceed. No work, services, material or equipment shall be performed or
furnished under this Contract unless and until a "Notice to Proceed" has been given to the
CONTRACTOR by the District Engineer and all bonds and certificates of insurance required
pursuant hereto have been furnished to and approved by DISTRICT.
0
® 26. Termination.
A. If CONTRACTOR should fail to comply with any of the provisions hereof, or in the
event CONTRACTOR should become the subject of a proceeding under state or federal law for
relief of debtors, or if CONTRACTOR makes an assignment for the benefit of creditors, DISTRICT
shall have the right to hold CONTRACTOR in default and cancel this Contract in whole or in part.
B. Should CONTRACTOR, at any time during the progress of the work, refuse or
neglect to supply sufficient material or labor, or fail to comply with any provision of this Contract,
DISTRICT shall have the right, without prejudice to. any other right or remedy it may have, to provide
such materials and labor, or make good such deficiencies as DISTRICT may deem expedient after
three (3) days notice in writing, delivered or mailed to CONTRACTOR at his last address on file with
DISTRICT, and CONTRACTOR shall be liable for the cost and expense thereof which may be
deducted by DISTRICT from any money that may be due CONTRACTOR.
C. Without limiting any rights which DISTRICT may have by reason of any default by
CONTRACTOR hereunder, DISTRICT reserves the right to terminate this Contract in whole or in
part at its convenience. In such event DISTRICT shall compensate CONTRACTOR, subject to
deduction for previous payments (i) by reimbursing CONTRACTOR for all actual expenditures and
costs incurred in performing under this Contract (ii) by reimbursing CONTRACTOR for all
expenditures made and costs incurred with DISTRICT'S prior written approval in settling or
discharging outstanding commitments entered into by CONTRACTOR in performing under this
Contract and (iii) by, paying CONTRACTOR as a profit, insofar as a profit is realized hereunder, an
• amount equal to the profit on the entire Contract estimated at the time of termination, multiplied by
the percentage of completion of the work. In no event, however, will the compensation to
CONTRACTOR exceed the total Contract price less payments previously made and less the
Contract price of work not terminated. Upon receipt of any notice of termination, CONTRACTOR
shall, unless the notice otherwise directs, (i) immediately discontinue the work and the placing of all
orders and subcontracts in connection with this Contract, (ii) immediately cancel all existing orders
and subcontracts made hereunder and (iii) immediately transfer to DISTRICT all materials, supplies,
work -in- process, appliances, facilities, equipment, machinery and tools acquired by CONTRACTOR
in connection with the performance of this Contract.
27. CONTRACTOR'S Independent Investigation. No plea of ignorance of conditions
that exist or that may hereafter exist, or of conditions or difficulties that may be encountered in the
execution of the work under this Contract, as a result of failure to make the necessary independent
examinations and investigations, and no plea of reliance on initial investigations or reports prepared
by District Engineer and /or DISTRICT for purposes of letting this Contract out to bid, will be
accepted as an excuse for any failure or omission on the part of the CONTRACTOR to fulfill in every
detail all requirements of the Contract Documents. Nor will such reasons be accepted as a basis for
any claims whatsoever for extra compensation or for an extension of time.
•
28. Damages /Extra Work Compensation. The parties have agreed to modify the
formula for damages set forth in the Standard Specifications for Public Works Construction. The •
parties agree that the damage formula shall be used to measure all of CONTRACTOR's damages
or extra work required by this job. CONTRACTOR shall be limited to the following:
Direct costs Mark-up
Labor 20%
Materials 15%
Equipment Rental 15%
Other Items 15 %
Subcontracted work 10% (first $5000)
Subcontracted work 5% (work in excess of first $5000)
Specialty Subcontracting
(required by extra work) 5% (Provided at least three
competitive bids are obtained
and contractor selected the
lowest bidder)
Excluded from recovery shall be so- called "Eichleay damages" including, but not limited to,
home office overhead, insurance and bonding costs, lost bonding capacity, lost profits, and lost
interest.
CONTRACTOR acknowledges that his recovery for damages or extra work is limited as
provided in this paragraph.
CONT�R's
Initials
29. Other Documents Included. It is further agreed by the parties hereto that the
following documents are incorporated into this Contract by reference and are to be read and
construed together as the full, complete and integrated terms of this Contract:
A. Notice Inviting Bids
B. Supplementary Bid Addenda or Bulletins, if applicable
C. Proposal Packet
D. Standard Specifications for Public Works Construction "G.reenbook," latest
edition
E. Costa Mesa Sanitary District Standard Plans and Specifications for the
Construction of Sanitary Sewers
F. Construction Plans and Specifications
�) for �Re ►�7/ �,���p�Six
ca
G. Standard Drawings (Costa Mesa Sanitary District Drawings
and City of Costa Mesa Drawings) n
H. Soils Report
I. City of Costa Mesa Encroachment Permit
J. Faithful Performance Bond
K. Payment Bond
L. Approved Change Orders, if applicable
M. Contractor's Affidavit
N. Final Closeout Agreement and Release of All Claims
C7
® The documents listed in this Paragraph, including this Contract, shall be known and referred
to collectively as the "Contract Documents."
30. Interpretation. In the event of any conflict, inconsistency or incongruity between the
provisions of this Contract and the provisions of any of the Contract Document(s) referenced in
Paragraph 29 hereof, or amendments thereto, the provisions of this Contract shall control in all
respects.
31. Attorney's Fees. If any action at law or in equity is necessary to enforce or interpret
the terms of this agreement, the prevailing party shall be entitled to reasonable attorney's fees, costs
and necessary disbursements in addition to any other relief to which he may be entitled. If any
action is brought against the CONTRACTOR or any subcontractor to enforce a Stop Notice or
Notice to Withhold, which names the DISTRICT as a party to said action, DISTRICT shall be entitled
to reasonable attorney's fees, costs and necessary disbursements.
32. Additional Costs. CONTRACTOR shall be responsible to reimburse DISTRICT a
sum equal to the expenses of administration and legal services required to be expended by
DISTRICT in processing Notices to Withhold, Stop Notices, or similar legal documents arising out of
a failure of the CONTRACTOR to pay for labor or materials. Said obligation shall be provided for in
the payment bond required by the CONTRACTOR. The DISTRICT shall further have the right to
offset any such costs and expenses incurred by DISTRICT against any. sums owing to
CONTRACTOR.
33. Insurance. CONTRACTOR agrees to provide insurance in accordance with the
• requirements set forth herein. If CONTRACTOR uses existing coverage to comply with these
requirements and that coverage does not meet the requirements set forth herein, CONTRACTOR
agrees to amend, supplement or endorse the existing coverage to do so. The following coverages
will be provided by CONTRACTOR and maintained on behalf of the DISTRICT and in accordance
with the requirements set forth herein.
Commercial General Liability /Umbrella Insurance. Primary insurance shall be provided on ISO -
CGL form No. CG 00 01 11 85 or 88 or equivalent, as determined by District Counsel. Total limits
shall be no less than one (1) million dollars per occurrence for all coverages and three (3) million
dollars general aggregate. DISTRICT and its employees and agents shall be added as additional
insured using ISO additional insured endorsement form CG 2010 with an edition date prior to 1992
or equivalent, as determined by District Counsel. Coverage shall.apply on a primary non - contributing
basis in relation to any other insurance or self - insurance, primary or excess, available to DISTRICT
or any employee or agent of DISTRICT. Coverage shall not be limited to the vicarious liability or
supervisory role of any additional insured. Umbrella Liability Insurance (over primary) shall apply to
bodily injury/property damage, personal injury/advertising injury, at a minimum, and shall include a
"drop down" provision providing .primary coverage above a maximum $25,000.00 self- insured
retention for liability not covered by.primary policies but covered by the umbrella policy. Coverage
shall be on the following form to any underlying coverage. Coverage shall be provided on a "pay on
behalf' basis, with defense costs payable in addition to policy limits. There shall be no cross liability
exclusion. Policies shall have concurrent starting and ending dates. District Counsel shall have the
authority to make determinations on the acceptability of forms of insurance coverage. A
determination that the form of coverage is not acceptable shall cause the award to go to the next
lowest responsible bidder.
*1
Business Auto /Umbrella Liability Insurance. Primary coverage shall be written on ISO Business
Auto Coverage form CA 00 0106 92 including symbol 1 (Any Auto) or equivalent, as determined by
District Counsel. Limits shall be no less than one (1) million dollars per accident. Starting and
ending dates shall be concurrent. If CONTRACTOR owns no autos, a non -owned auto
endorsement to the General Liability policy described above is acceptable.
Workers' Compensation /Employers' Liability shall be written on a policy form providing workers'
compensation statutory benefits as required by law. Employers' liability limits shall be no less than
one (1) million dollars per accident or disease. Employers' liability coverage shall be scheduled
under any umbrella policy described above. Unless otherwise agreed, this policy shall be endorsed
to waive any right of subrogation as respects the DISTRICT, its employees or agents.
CONTRACTOR and DISTRICT further agree as follows:
1. This Section supersedes all other sections and provisions of this Contract to the extent that
any other section or provision conflicts with or impairs the provisions of this Section.
2. Nothing contained in this Section is to be construed as affecting or altering the legal status
of the parties to this Contract. The insurance requirements set forth in this Section are
intended to be separate and distinct from any other provision in this Contract and shall be
interpreted as such.
3. All insurance coverage and limits provided pursuant to this Contract shall apply to the full
extent of the policies involved, available or applicable. Nothing contained in this Contract or
any other agreement relating to the DISTRICT or its operations limits the application of such
insurance coverage. •
4. Requirements of specific coverage features or limits contained in this Section are not
intended as a limitation on coverage, limits or other requirements, or a waiver of any
coverage normally provided by any insurance. Specific reference to a given coverage
feature is for purposes of clarification only and is not intended by any party to be all inclusive,
or to the exclusion of other coverage, or a waiver of any type.
5. For purposes of insurance coverage only, this Contract will be deemed to have been
executed immediately upon any party hereto taking any steps that can be deemed to be in
furtherance of or towards, performance of this Contract.
6. All general or auto liability insurance coverage provided pursuant to this Contract, or any
other agreements pertaining to the performance of this Contract, shall not . prohibit
CONTRACTOR, and CONTRACTOR'S employees, or agents, from waiving the right of
subrogation prior to a loss. CONTRACTOR hereby waives all rights of subrogation against
DISTRICT.
7. Unless otherwise approved by DISTRICT, CONTRACTOR'S insurance shall be written by
insurers authorized to do business in the State of California and with a minimum "Best's"
Insurance Guide rating of "AMII ". Self- insurance will not be considered to comply with these
insurance specifications.
8. In the event any policy of insurance required under this Contract does not comply with these
requirements or is canceled and not replaced, DISTRICT has the right but not the duty to
obtain the insurance it deems necessary and CONTRACTOR will promptly reimburse any •
9
• premium paid by DISTRICT.
9. CONTRACTOR agrees to provide notarized evidence of the insurance required herein,
satisfactory to DISTRICT, consisting of certificate(s) of insurance evidencing all of the
coverages required and an additional insured endorsement to CONTRACTOR'S. general
liability and umbrella liability policies (if any) using ISO form CG 2010 with an edition prior to
1992 or equivalent, as determined by the District Counsel. Certificate(s) are to reflect that
the insurer will provide 30 days notice of any cancellation of coverage. CONTRACTOR
agrees to require its insurer to modify such certificates of any cancellation of coverage.
CONTRACTOR agrees to require its insurer to modify such certificates to delete any
exculpatory wording stating that failure of the insurer to mail written notice of cancellation
.imposes no obligation, and to delete the word "endeavor" with regard to any notice
provisions. CONTRACTOR agrees to provide complete copies of policies to DISTRICT
upon request.
10. CONTRACTOR shall provide proof that policies of insurance required herein expiring during
the term of this Contract have been renewed or replaced with other policies providing at
least the same coverage. Such proof will be furnished within 72 hours of the expiration of
the coverages.
11. Any actual or alleged failure on the part of DISTRICT or any other additional insured under
these requirements to obtain proof of insurance required under this Contract in no way
waives any right or remedy of DISTRICT. or any additional insured, in this or any other
regard.
® 12. CONTRACTOR agrees to require all subcontractors or other parties hired for this project,to
provide general liability insurance naming as additional insured all parties to this Contract.
CONTRACTOR agrees to obtain certificates evidencing such coverage and make
reasonable efforts to ensure that such coverage is provided as required here.
CONTRACTOR agrees to require that no contract used by any subcontractor, or contracts
CONTRACTOR enters into on behalf of DISTRICT, will reserve the right to charge back to
DISTRICT the cost of insurance required by this Contract. CONTRACTOR agrees that
upon request, all agreements with subcontractors or others with whom CONTRACTOR
contracts with on behalf of DISTRICT, will be submitted to DISTRICT for review. Failure of
DISTRICT to request copies of such agreement will not impose any liability on DISTRICT, or
its employees.
13. If CONTRACTOR is a Limited Liability Company, general liability coverage must be
amended so that the Limited Liability Company and its managers, affiliates, employees,
agents, and other persons necessary or incidental to its operation are insured.
14. CONTRACTOR agrees to provide immediate notice to DISTRICT of any claim or loss
against CONTRACTOR that includes DISTRICT as a defendant. DISTRICT assumes
no obligation or liability by such notice, but has the right (but not the duty) to monitor the
handling of any such claim or claims if they are likely to involve DISTRICT.
34. Indemnification. CONTRACTOR and DISTRICT agree that DISTRICT should, to
the fullest extent permitted by law, be fully protected from any loss, injury, damage, claim, lawsuit,
cost, expense, attorneys fees, litigation costs, defense costs, court costs or any other cost arising
0 10
out of or in any way related to the performance of this Contract. Accordingly, the provisions of this
indemnity provision are intended by the parties to be interpreted and construed to provide the fullest
protection possible under the law to the DISTRICT, except for liability attributable to the DISTRICT'S
active negligence. CONTRACTOR acknowledges that DISTRICT would not enter into this Contract
in the absence of this commitment from CONTRACTOR to indemnify and protect DISTRICT as set
forth here.
To the fullest extent permitted by law and excepting only the active negligence of DISTRICT,
established by a court of competent jurisdiction or written agreement between the parties,
CONTRACTOR shall defend, indemnify and hold harmless DISTRICT, its employees, agents and
officials, from any liability, claims, suits, actions, arbitration proceedings, administrative proceedings,
regulatory proceedings, losses, expenses or costs of any kind, whether actual, alleged or
threatened, actual attorney fees incurred by DISTRICT, court costs, interest, defense costs including
expert witness fees and any other costs or expenses of any kind whatsoever without restriction or
limitation incurred in relation to, as a consequence of or arising out of or in any way attributable
actually, allegedly or impliedly, in whole or in part to the performance of this Contract. All obligations
under this provision are to be paid by CONTRACTOR as incurred by DISTRICT.
Without affecting the rights of DISTRICT under any provision of this Contract or this Section,
CONTRACTOR shall not be required to indemnify and hold harmless DISTRICT as set forth above
for liability attributable to the active negligence of DISTRICT, provided such active negligence is
determined by agreement between the parties or the findings of a court of competent jurisdiction.
This exception will apply only in instances where the DISTRICT is shown to have been actively
negligent and not in instances where CONTRACTOR is solely or partially at fault or in instances
where DISTRICT'S active negligence accounts for only a percentage of the liability involved. In
those instances, the obligation of CONTRACTOR will be for that portion or percentage of liability not •
attributable to the active negligence of DISTRICT as determined by written agreement between the
parties or the findings of a court of competent jurisdiction.
The obligations of CONTRACTOR under this or any other provision of this Contract will not be
limited by the provisions of any workers' compensation actor similar act. CONTRACTOR expressly
waives its statutory immunity under such statutes or laws as to DISTRICT, its employees and
officials.
CONTRACTOR agrees to obtain executed indemnity agreements with provisions identical to those
set forth in this section from each and every subcontractor, sub -tier contractor or any other person or
entity involved by, for, with, or on behalf of CONTRACTOR in the performance of the subject matter
of this Contract. In the event CONTRACTOR fails to obtain such indemnity obligations from others
as required here, CONTRACTOR agrees to be fully responsible according to the terms of this
section.
Failure of DISTRICT to monitor compliance with these requirements imposes no additional
obligations on DISTRICT and will in no way act as a waiver of any rights hereunder. This obligation
to indemnify and defend DISTRICT as set forth herein is binding on the successors, assigns, or
heirs of CONTRACTOR and shall survive the termination of this Contract or this section.
35. Permits. The CONTRACTOR shall obtain from DISTRICT, City, County, State,
Federal or other responsible public agencies all licenses and permits, and pay all fees related
thereto, necessary to complete the job.
11 •
• 36. - Assignment. No assignment by the CONTRACTOR of this Contract or any part
hereof, or of funds to be received hereunder, will be recognized by the DISTRICT unless such
assignment has had prior written approval and consent of the DISTRICT and the Surety.
37. Safety and Site Condition. CONTRACTOR shall perform all operations with due
regard for safety and in strict compliance with all applicable laws relating thereto. It shall be
CONTRACTOR'S responsibility to keep the site in a clean, neat and orderly condition. It shall also
be CONTRACTOR'S duty to dust - palliate all working areas and access routes, if applicable. All
operations shall be conducted by CONTRACTOR so that no fire hazards are created.
38. Utility Location. DISTRICT acknowledges its responsibilities with respect to locating
facilities pursuant,to California Government Code Section 4215.
39. Trenching. If this Contract involves digging trenches or other excavations that
extend deeper than four feet below the surface, CONTRACTOR shall promptly, and before the
following conditions are disturbed, notify the District Engineer in writing, of any:
(a) Material that the CONTRACTOR believes may be material that is hazardous waste, as
defined in Section 25117 of the Health and Safety Code, that is required to be removed to a
Class I, Class 11, or Class III disposal site in accordance with provisions of existing law.
(b) Subsurface or latent physical conditions at the site differing from those indicated.
(c) Unknown physical conditions at the site of any unusual nature, different materially from
• those ordinarily encountered and generally recognized as inherent in work of the
character provided for in the Contract.
(d) The District Engineer shall promptly investigate the conditions, and if he finds that the
conditions do materially so differ, or do involve hazardous waste, and cause a decrease or
increase in the CONTRACTOR'S cost of, or the time required for, performance of any part of
the work, shall issue a change order in accordance with the procedures described in this
Contract.
(e) In the event that a dispute arises between District Engineer and the CONTRACTOR whether
the conditions materially differ, or involve hazardous waste, or cause a decrease or increase
in the CONTRACTOR's cost of, or time required for, performance of any part of the work, the
CONTRACTOR shall not. be excused from any scheduled completion date provided for by
the Contract, but shall proceed with all work to be performed under the Contract. The
CONTRACTOR shall retain any and all rights provided either by contract or by law, which
pertain to the resolution of disputes and protests between the contracting parties.
40. Notices. The parties hereto agree that all formal notices required by this Contract
may be provided to the following persons at the following addresses by sending the same by
certified or registered mail as follows:
DISTRICT: Robin B. Harriers, District Engineer
Costa Mesa Sanitary District
628 W. 19th Street
Costa Mesa, California 92.627 -2716
® 12 .
CONTRACTOR: Chuck Parsons, General Manager •
Sancon Engineering, Inc.
5841 Engineer Drive
Huntington Beach, CA 92649
41. Effect of Invalidity. The invalidity in whole or in part of any provisions hereof shall
not affect the validity of any other provision.
42. Gratuities. CONTRACTOR warrants that neither it nor any of its employees, agents
or representatives has offered or given any gratuities to DISTRICT'S employees, agents or
representatives with a view toward securing this Contract or securing favorable treatment with
respect thereto.
43. Conflict of Interest. CONTRACTOR warrants that he has no blood or marriage
relationship, and that he is not in any way associated with any architect, engineer or other preparer
of the plans and specifications for this project.
44. Copeland "Anti- Kickback" Act. If applicable to this Contract, CONTRACTOR and
its subcontractors shall comply with the provisions of the Copeland "Anti- Kickback" Act (18 USC
Section 874), as supplemented in Department of Labor regulations, which Act provides that each
Contractor shall be prohibited from requiring, by any means, any person employed in the
construction, completion or repair of any public work, to give up any part of the compensation to
which he is otherwise entitled.
45. Final Closeout Agreement and Release of All Claims. Prior to filing the Notice of •
Completion the CONTRACTOR and DISTRICT shall execute and record a Final Closeout
Agreement and Release of All Claims.
46. Guarantees. CONTRACTOR shall and hereby does guarantee all work for a period
of one (1) year after the date of filing of the Notice of Completion and shall repair and replace any
and all such work, together with any other work which may be displaced in so doing that may prove
defective in workmanship and /or materials within the one (1) year period from date of the filing of the
Notice of Completion, without expense whatsoever to the DISTRICT, ordinary wear and tear and
usual abuse or neglect excepted. In the event of failure to comply with the aforementioned
conditions within five (5) days after being notified in writing, the DISTRICT is hereby authorized to
proceed to have the defects repaired and made good at the expense of the CONTRACTOR, who
shall pay the cost and charges therefor immediately on demand.
47. Job Progress. CONTRACTOR agrees to maintain a critical path analysis
throughout the project. CONTRACTOR agrees to meet with the District Engineer on a weekly or
other periodic basis, or as requested by the District Engineer to review job progress.
CONTRACTOR agrees to provide District Engineer with critical path analysis documentation
wheneverjob progress is impacted so that the completion date may be affected orwhenever delays
or other impacts may give rise to CONTRACTOR'S claim for additional days or additional damages.
Delay and other claims of damages based on CONTRACTOR'S planned early completion are
prohibited.
48. Resolution of Claims. For all claims that are less than Three Hundred and Seventy
Five Thousand Dollars ($375,000.00), the provisions of Public Contracts Code Section 20104 et
13 0
• seq. (Article 1.5 — Resolution of Construction Claims) shall be followed.
49. Notice to Contractor of Claims. DISTRICT shall provide notice to CONTRACTOR
upon receipt of any third -party claim related to the Contract.
IN WITNESS WHEREOF, the parties hereto have entered into this agreement the date and year
first above written.
ATTEST: COSTA MESA SANITARY DISTRICT
( 4-/
Jo*)Revak Robert Ooten
CleK of the District President of the Board of Directors
APPROVED AS TO FORM:
CONTRACTOR
Name: Sancon Engineering, Inc.
Colin R. Burns
Associate District Counsel Address: 5841 Engineer Dr.
Huntington Beach, CA 92649
•
APPROVED AS TO CONTENT: By: Cj3uck Pars ns neral Manager
a t
Robi amers
District Engineer
STATE OF CALIFORNIA) ss (INDIVIDUAL) /(CORPORATION)
COUNTY OF nrncQQ ,) .
On F_ , 2011, before me, the undersigned, a Notary Public in and for said
state, personally appeared who proved to me on the
basis of satisfactory evidence to be the person(s) whose name(s) is /are subscribed to the within
instrument and acknowledged to me that he /she/they executed the same in his/her/their authorized
capacity(ies), and that by his /her /their signature(s) on the instrument the person(s), or the entity on
behalf of which the person(s) acted, executed the instrument.
1 certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing
paragraph is true and correct.
WITNESS my hand and official seal.
14
(Notary Public)
15
P SCANLON
COMM18810n 0 } 749369
NOta►y Public • Oollto►nio
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Offl"MOR
To: Board of Directors
... an Independent Speciaf (District
Via: Scott Carroll, General Manager
From: Teresa Gonzalez, Accounting Manager
Date: July 28, 2011
Subject: Contract Administration /Inspection Services for Project #185 System Wide
Sewer Reconstruction Phase I
Summary
The Bid period for Project #185 - System Wide Sewer Reconstruction Phase I opened
on April 29, 2011 and closed on May 31, 2011. The award contract will be presented
to the Board of Directors for award at the July 28, 2011 Regular Board meeting. In
• addition to the construction contract, the District is required to contract out for the
contract administration /inspection services to successfully administer this, project.
Staff obtained three informal written quotes from qualified engineering firms for
contract administration /inspection services. The quotes obtained, were as follows:
Robin B. Harriers & Assoc., Inc. - $24,003; Dudek - $47,700; Lee & Ro, Inc. - $51,948.
The General Manager, Scott Carroll, reviewed the quotes and based on his
purchasing authority, has awarded the contract to Robin B. Harriers & Assoc., Inc. for
an amount not to exceed $24,003.
Staff Recommendation
That the Board of Directors receive and file this report.
Analysis
The selection of the engineering firm to provide contract administration /inspection
services for the construction of Project #185 - Sewer Wide Sewer Reconstruction
Phase I was made after review of the three engineering firm proposals. The
engineering firm's qualifications and proposal amount were the determining factors. .
Please see attached reports for more detail information.
® Trotecti our community's health and the environment providing solid'waste and'sewer coffection services
ng �' hJ' p g
www.c,msdca.gov
R
Board of Directors
July 28, 2011
Paae 2 of 2
Strategic Element & Goal •
This item supports achieving Strategic Element No. 1.0,. Sewer Infrastructure Goal No.
1.4, System wide sewer replacement and repair program.
Legal Review
Not applicable.
Financial Review
The total cost for this service will be $24,003. Funding for this service is budgeted in
the project's CIP budget, which has approximately $497,000 available after design and
construction costs.
Committee Recommendation
Not applicable
Public Notice Process
Copies of this report are on file and will be included with the entire agenda packet for •
the July 28, 2011 Board of Directors regular meeting at District Headquarters and on
District website.
Alternative Actions
1. Refer the matter back to staff for additional information.
Attachments A: Pricing Quote Sheet
B: Proposals
•
Use for Purchases > $5,000
Attachment A
PRICING QUOTE
Vendor /Contractor
#1 #2 #3
Company Name: I Robin B. Harriers &
Contact: George Litzinger,
Rob Harriers, PE PE Dhiru Patel, PE
Date Contacted: June 6, 2011 June 7, 2011 June 7, 2011
Qty Product /Service Price
Provide contract administration services for Unable to
Project #185 System Wide Sewer Reconstruction provide cgstl 9y g
Phase 1 $24,003 $47,700 proposal,. -, a!,, �
Carollo Engineers, Doug Lanning, PE, 10540 Talbert I Unable to provide I I I
#4 Ave.. Ste. 200. Fountain Vallev. CA 92708 cost proposal
VENDOR/CONTRACTOR RECOMMENDED: Robin B. Harriers & Assoc., Inc.
Supplies /Equipment — If the low bidder is not recommended, give reason(s) below:
Services — Attach a summary of qualifications of person /company selected.
Authorized Signature Date General Manager Signature Date
Assoc., Inc.
Dudek
Lee & Ro, Inc.
1199S.
234 E. 17th Street,
605 Third Street,
Fullerton Rd.,
Location:
Ste. 205, Costa
Encinitas, CA
City of Industry,
Mesa, CA 92627
92024
CA 91748
Phone:
(949) 548 -1192
(800) 450 -1818
(6261667 -5309
Contact: George Litzinger,
Rob Harriers, PE PE Dhiru Patel, PE
Date Contacted: June 6, 2011 June 7, 2011 June 7, 2011
Qty Product /Service Price
Provide contract administration services for Unable to
Project #185 System Wide Sewer Reconstruction provide cgstl 9y g
Phase 1 $24,003 $47,700 proposal,. -, a!,, �
Carollo Engineers, Doug Lanning, PE, 10540 Talbert I Unable to provide I I I
#4 Ave.. Ste. 200. Fountain Vallev. CA 92708 cost proposal
VENDOR/CONTRACTOR RECOMMENDED: Robin B. Harriers & Assoc., Inc.
Supplies /Equipment — If the low bidder is not recommended, give reason(s) below:
Services — Attach a summary of qualifications of person /company selected.
Authorized Signature Date General Manager Signature Date
N ROBIN B. HAMERS as ASSOC., INC.
R8 CIVIL ENGINEERS • PLANNERS • SURVEYORS
... since 1981
11
June 23, 2011
Board of Directors
COSTA MESA SANITARY DISTRICT
628 West 19th Street
Costa Mesa, CA 92627
RE: #189 System Wide Sewer Reconstruction Phase I
Proposal for Contract Administration /Inspection Services
Dear Directors:
234 E. 171-H ST., SUITE 205
COSTA MESA, CA 92627
Phone 949/548-
Fax 949/548 -6516
RBH, Inc. is pleased to submit this proposal for Contract Administration /Inspection
Services for the construction phase of the project, which consists of repairing 67 Grade 5
deficiencies. The project will have a 75 working day construction period.
The attached proposal includes all services necessary to successfully administer the
project including project management, engineering, and inspection. No surveying is
needed. Services for the District are typically billed on an hourly basis with the not to
exceed total as shown in the attached fee table.
Thank you for the opportunity to prepare this proposal. Please call me at (714) 293 -2727
(cell) if there are questions or comments.
Sincerely,
Robin B. Harriers, PE
RCE 31720
•
:11
e
.RS1C'�
Robin R Hamers, PE
District Engineer
Client:
Costa Mesa Sanitary District (CMSD)
Project:
CMSD #185 System Wide Sewer Reconstracdon Phase I
Contract Administration (75 norking days)
Job No.
None
Date:
June 23, 2011
6 :•. t � ' S -
i�IRIn
�
vd,�
�'AG`
��
VIN
uIEURV W�7 '.
Pre - Construction
1.O
1 Arrange Preconstruction Meeting
1
2
1.1
Process Contract, Insurance, Bonds
2
1
1.2
Prepare Progress Payment Spreadsheet
1
2
1.3
Attend Preconstruction Meeting
2
2
1
1.4
Prepare and DistributeNotice of Construction
1
1
3
1.5
Issue Notice to Proceed
1
1
Engineering and Management '
2.0
Review and respond to shop drartings
2
6
2.1
Periodic site visits
8
8
2.2
Prepare written correspondence as appropriate
8
2
2.3
Reveiew and prepare monthly progress payments
2
4
2.4
P are updates for Board of Directors 1
4
2
2.5
Liaison with and reports to City of Costa Mesa
2
2
2.6
Liaison with and reports to City of Newport Beach
2
2
2.7
Pr are As -Built Plans
2
16
2.8
Prepare Staff Report for Board of Directors aoceptance of improvements
2
Survey Work
3.0
Pre -Calcs for Sewer Staking
3.1
Establish (bntrol and Stake Sewer Main
3.2
Check grades during wnstruction (# trips)
3.3
Check final grades
Inspection
4.01
Construction Observation (75 working days x 3 hours per day)
225
4.1
As -built plans
2
4.2
Organize notes and dailyreports
-
1
. 1
2
In -House Labor
Project Team
Class
Rate
Total Cost
I)
Managing Engineer
Rob Hamers
ME
41
96.5
3,956.50
2)
Project Engineer
Yefim Tsalyuk
PE
52
96.5
5,018.00
3)
Project Inspector
Paul Guzman, Joe Limon
PI
233
64.5
15,028.50
4
Survey Crew
Tim Fettig, Rich Dupm
Sc
230
MAIN OFFICE
605 THIRD STREET
ENCINITAS, CALIFORNIA 92024
T 760.942.5147 T 900A50_1818 F 760.632.0164
June 10, 2011 •
Teresa Gonzalez
Accountant
Costa Mesa Sanitary District
628 W. 19`' Street
Costa Mesa, California 92627 -2716
Subject: Contract Administration and Inspection Services for System Wide Sewer
(Reconstruction Phase 1 Project
Dear Ms. Gonzalez:
Dudek's understanding of sewer rehabilitation projects is second to none. Our construction
management and inspection experience with similar projects will benefit the City for the following
reasons:
OUR INSPECTORS AND CONSTRUCTION MANAGERS ARE EXPERIENCED IN
TRENCHLESS TECHNOLOGY
Garrett White, our inspector for this project, has completed the construction of several trenchless
technology projects. Most recently, he inspected a sewer rehabilitation project (CIPP liners) for the City •
of Culver, which was similar a project with Sancon as the general contractor. Mr. White has been
trained and is certified by the National Association of Sewer Service Companies (NASSCO) in the
Inspector Training and Certification Program (ITCP), Manhole and Assessment Certification Program
(MACP), and Pipeline Assessment and Certification Program (PACP). He has also been involved with the
assessment of the sewer lines during the design phase of the City of Culvers sewer lining rehabilitation
projects. Mr. White is also very experienced in providing public relations and keeping residents informed
about the status of construction. He is currently completing a project in the City of Huntington Beach
City and will be available to the District 24 hours a day, 7 days a week during this project.
Supporting Mr. White is Jason Linsdau, Dudek's construction manager (CM). Mr. Linsdau who recently
managed sewer projects for City of Huntington, Beach and City of Coachella. Mr. Linsdau also recently
worked with Sancon on the City of Huntington Beach's Lift Station #26 and force main replacement
project in 2009.
Enclosed please find Mr. White's and Mr. Linsdau's resumes.
DUDEK HAS ALL THE NECESSARY SEWER REHABILITATION EXPERTISE
Dudek's CMs and inspectors have extensive experience in rehabilitation and new installation of
hundreds of miles of pipeline projects of various materials. Key team members have completed
inspection and construction management of CIPP sewer rehabilitation projects, ranging from a 24 -inch
ductile iron force main with multiple 45° bends to very complex CIPP rehabilitation of collection sewers
•
Costa Mesa Sanitary District
Subject. Construction Administration and Inspection Services for System Wide Sewer Reconstruction Phase I
Project
through exclusive golf courses, residential streets, alleys and . prime arterial highways, requiring
complicated bypass systems and extensive coordination with the community.
(INNOVATIVE AND ECONOMICAL APPROACH
Our approach will be to provide the City with problem -free construction management and inspection
services, working with the City's project manager to oversee all aspects of this project. We will manage
this project to ensure all requirements of the project's plans and specifications are strictly adhered to
and completed in a timely manner with a high - quality project. Mr. Linsdau and Mr. White will work with
the contractor to ensure they have the adequate resources to meet the construction schedule.
As part of our approach, Dudek will implement processes to effectively manage the District's project.
Our staff brings significant skill to implementing project controls and will document your project to
protect the City from claims. Mr. White and Mr. Linsdau_ are "bulldogs" when it comes to paperwork.
Rest assured that the District will have the correct documentation, plans and specifications will be
enforced, and changes will not be made unless directed by the District.
Please feel free to contact our references:
Mr. Andy Ferrigno, PE
• Senior Civil Engineer
City of Huntington Beach
714- 536 -5291
•
Mr. Hong Wang, PE
Senior Civil Engineer
City of Culver
310- 253 -5604
Dudek is excited about the opportunity to provide these services to the District. Enclosed is our 'Not
to Exceed' fee estimate of $47,700.00. Should you have any questions or require additional information
during the proposal evaluation process, please contact me at 619.980.7048.
Sincerely,
George Litzinger, PE
Principal -in- Charge
Enclosures
DUDE 2
June 2011
Estimated Fee - CMSD
System Wide Sewer Reconstruction Project, #185
June 10, 2011
• o s-
0
' • .. •
• a
fe
•"
a as
Ma
Cl
Pre-Construction
1.0
Arrange Pre- Construction Meeting
2
0
2
1.1
Process Contracts, Insurance Bonds
6
0
6
1.2
Prepare Prowess Payment Spreadsheet
2
0
2
1.3
Attend Preconstruction Meeting
2
2
4
1.4
Pre are and Distribute Notice of Construction
3
0
3
1.51
Issue Notice to Proceed
2
0
2
En ineerin and Management
2.0
Review and respond to submittals
12
4
16
2.1
Proiect Correspondence
18
4
22
2.2
Assist and Respond BFI's
10
0
10
2.3
Review Schedules
3
0
3
2.4
Review and prepare monthly progress payments
0
4
4
2.5
Prepare Updates for Board of Directors
6
0
6
2.6
Liason with and Reports to City of Costa Mesa
10
2
12
2.7
Liason with and Reports to City of of Newport Beach
10
2
12
2.8
Prepare As- builts
2
0
2
2.9
Prepare Staff Report for Board for Acceptance
2
0
2
'§urvev
Work
3.0
NA
0
0
0
Inspection
4.0
Construction Observation
0
240
240
4.1
As -built Plans
0
6
6
4.2
Dailv Reports
0
24
24
4.3
Review Pre -CCTV
0
4
4
4.41
Review Post CCTV{r�
0
8
8
- F
Jo e•
• e 4t;- L•C7.:lJ "°@- D. e e -eY - - ,.
_ _
Total Hours
90
300
390
Total Not To Exceed Cost Fee
$11,700.00
$36,000.00
47 700.00
F6 @0d 0U0@ o OO gDgfto Qo o Po�o�nQ�n@
• Garrett White has over 24 years' experience in the construction
industry, with an emphasis in the construction of water, wastewater, and
storm drain facilities for public agencies. He has been involved with the
construction of large- and small- diameter steel pipelines, treatment
plants; pump stations for potable and non - potable distribution systems,
horizontal directional drilling (HDD), with an emphasis in trenchless
technologies. For the past 7 years, Mr. White has been responsible for
providing field field inspection services and construction management for
various cities and water districts on capital improvement and developer
projects. As an inspector, he is responsible for project coordination,
issuing field orders, verifying adherence to submitted schedules, quality
control and assurance, project documentation, and review of as -built
records.
•
•
RELATED (PROJECT IExPERIENCE
EDUCATION
Palomar College Courses
Public Works Inspection s
�Nater Distribution I
Water Treatment i
CERTIFICATIONS
NASSCO Certifications:
Cured-in-Place Pipe (ITCP) inspection
Certification Program
Pipeline Assessment Certification
Program (PACs')
Manhole, Assessment and Certification
Program (MRCP)
Certified Trainer
ACI Concrete Field Testing 'Technician
Sewer Rehabilitation Project P -906, Culver City, California. i ;trade ;
This project included the rehabilitation of over 3 miles of sewer main ;'SCI C:rncret= ReDair aasics
and lateral connections utilizing trenchless technologies (CIPP & Fold &
Form PVC) including rehabilitation of over 40 manholes with either i
spray on polyurethane or Poly- tri -plex bags. Mr.. White played an
integral role with initial condition assessment for the project design which included condition
assessment based upon NASSCO PACP and MACP rating system. Due the close proximity of high
density urban housing, coordination of public outreach meetings and quickly resolving resident
complaints from styrene odors was a critical aspect to ensuring a successful project.
Responsibilities during construction included maintaining daily progress reports, ensuring
compliance with project plans and specifications, monitoring traffic control and public safety,
monitoring job progress, review of change order requests and progress payments based upon
quantities installed and make recommendations to city project manager for numerous dig and
replace point repairs.
NCI at Nyes Place, City of Laguna Beach, California. As the Inspector of Record Mr. White
was responsible for Quality control and quality assurance for the rehabilitation of the existing
North Coast Interceptor Sewer, located within Pacific Coast Highway. Construction of the project
consisted of slip lining 455 linear feet of 20 -inch fusible polyvinyl chloride (FPVC) liner in the
existing 24 -inch fiber- reinforced plastic (FRP) force main and installation of a new 8 -inch high -
density polyethylene (HDPE) discharge pipes. Conventional open cut installation of 290 linear feet
of 20 -inch fusible PVC was used, while maintaining temporary bypass pumping system operations
and restoration of surface improvements. Mr. White provided on -site inspection, daily
documentation, construction observation, and progress payment reports as well as implementing
and maintaining storm water pollution prevention program (SWPPP) requirements. He also
provided coordination of traffic control with the Caltrans representative and assisted the
construction manager with reviewing and filing RFIs, submittals, change orders and payment
requests.
Solana Beach Force Main, City of Solana Beach, California. Project involved installation of
approximately 3,000 feet of new 16 -inch DR I I HDPE pipeline using HDD methods in excess of 45
feet below the surface. Installation of 1,040 feet of new 16 -inch DRI I HDPE pipeline using direct
D M D E K Page I of 2
GARRETT WHITE — CONTINUED
burial methods. Rehabilitating approximately 850 feet of the existing force main with 12 -inch FPVC
structural lining. Services included on -site inspection and quality control and assurance. Acting as
liaison between the construction manager, City Engineer, and San Elijo Joint Powers Authority, Mr. •
White provided daily documentation, construction observation, Strict adherence to Contract plans
and specifications, progress payment reports, and implementing and maintaining SWPPP
requirements and public awareness outreach program. He assured adherence to CEQA mitigation,
monitoring, and reporting program requirements, scheduled and co- coordinated wildlife biologists
as well as assisting the construction manager with reviewing and filing of RFIs, submittals, and
change orders.
Riverside Community Services District Regional Waste Water Facilities Replacement
Force Mains and Gravity Sewer and Regional and Juan Diaz Lift Stations, Riverside,
California. Mr. White served as the Inspector of record for construction for the Gravity Sewer
and Force Main Project, Regional and Juan Diaz Lift station, and the Kern Peralta re- habilitation
projects simultaneously. The Force main and Gravity Sewer project consisted of installation of
approximately 2,580 linear feet of 14" and 18" DRI I HDPE force mains by directional drilling
through dual bore holes. Installation of approximately 1,660 linear feet of 16" and 18" PVC Force
Mains by the cut and cover method. Installation of approximately 2,360 linear feet of 12" PVC deep
cut gravity sewer. Installation of approximately installation of approximately 600 linear feet of 2"
PVC force main. All construction of the project occurred within a culturally sensitive native area.
Work related to this portion of the project consisted of installation of 21" gravity sewer bypass
system, 24" VCP gravity sewer under the Sunny Slope Channel by the Jack and Bore method.
Construction of the above grade control buildings, below grade wet well and debris basket
chambers and all related appurtenances. Installation of 14" and 18" ductile iron pipe force mains
including hot tap and bypass procedures Demolition of the existing temporary lift station and
removal of abandoned portions of temporary 12" HDPE force mains •
Mr. White's responsibilities for all three projects included maintaining strict adherence to contract
plans and specifications while maintaining quality control and assurance. Providing Daily
construction photos and documentation of construction activities performed. Logging all
equipment and personnel on site. Additional Responsibilities included issuing field orders and
directives, co- coordinating construction activities between contractors on all projects and
conducting field meetings. Mr. White also acted as liaison between the contractors and Rubidoux
operations manager for shutdowns and tie ins of existing force mains. Additional duties included
assisting the resident engineer with reviewing and filing of RFIs, submittals, and change orders,
verification of quantities installed for progress payments implementing and maintaining SWPPP
requirements and public awareness outreach program. He assured adherence to CEQA mitigation,
monitoring, and reporting program requirements, performing pre - veiling wage rate interviews,
scheduled and co- coordinated wildlife biologists, Soboba Band of Indians Cultural resource
monitors and cultural archeologists.
PVC, Sanitary Sewer Pipe Installation and Inspection Services, City of Palm
Desert/Coachella Valley, California. Installation, testing, and inspection of over 10 miles of
various -size PVC sanitary sewer pipe (deep) with drop manholes.
•
D U D E K Page 2 of 2
p@oqD nalgogl e oP
• Jason Linsdau has more than 10 years' supervision and leadership
experience in engineering and construction. As a construction
manager /resident engineer, he manages construction projects ranging
between $0.5 million and $25 million. His responsibilities include project
management, contract administration, cost control, scheduling,
constructability reviews, field engineering, project coordination, claims
management, and estimating. Mr. Linsdau has worked on a variety of
projects for public agencies and municipalities, including parks, fire
stations, administration buildings, reservoirs, pipelines, pump stations,
treatment plants, golf courses, dams, roads, and drainage projects.
RELATED (EXPERIENCE
EDUCATION
San Diego State University
8S Civil Engineering, 2001
CERTIFICATIONS
AGC advanced SWPPP Training
8 -Hour Course
OSHA Confined Space Training
8 -Hour Course
PROFESSIONAL AFFMATIOt -15
Member of CM AA
Lift Station 26 and Force Main Replacement, City of Huntington Beach, California. Mr.
Linsdau was the construction manager on this project. He reviewed submittals and RFIs, negotiated
change orders, oversaw claims management, and reviewed the project schedules. The .project
involved replacement of an existing lift station with new below grade cast -in -place structure with two
dry pit submersible pumps and 1,000 LF of new PVC force main. The project was particularly
challenging since it was constructed below sea level in the Bolsa Chica Wetlands 15' from high -end
homes. The construction methods included a major dewatering operation below sea level — 200,000
gallons per day, 'press -in' shoring method, instrumentation and controls hardware and software. Mr.
Linsdau was also responsible for implanting de- silting operation and testing plan approved by the
Regional Water Quality Control Board (RWQCB) as well as weekly reporting directly to the
RWQCB. No correction notices or fines were ever levied by RWQCB on this project.
• Rancho Santa Fe Road Widening Phases I and 2, Carlsbad, California. As resident
engineer, Mr. Linsdau was responsible for overall project management, public affairs, and resolving
day -to -day construction issues. He also inspected the project on a daily basis, reviewed submittals
and construction schedules, and negotiated contract change orders.
Both projects for the City of Carlsbad involved the realignment and widening of a 2.2 -mile section
of Rancho Santa Fe Road. The project goal was to increase roadway safety and minimize
construction impacts. Construction involved installation of curb and gutter, sidewalks, 12,000 feet
of storm drains (RCP, 18- to 72 -inch diameter), 3,000 feet of sewer line (gravity and force main, 8-
to 24 -inch diameter), 20,000 feet of waterline (PVC, welded steel, and ductile iron, 8- to 36 inch
diameter), 3,000 feet of joint utility trench, street lights, five new intersections and traffic signal
systems, and 2.2. miles of asphalt concrete pavement. Construction included two new 400 -foot
cast -in -place bridges over San Marcos Creek. Coordination with the following municipalities was
necessary: City of San Marcos, Leucadia Waste Water District, Olivenhain Municipal Water
District, and Vallecitos Water District.
Avenue 54 Wastewater Treatment Plant Expansion, City Coachella, Coachella,
California. Mr. Linsdau was the construction manager for Dudek on this project. In addition to these
duties, he reviewed submittals and RFIs, negotiated change orders, oversaw claims management, and
reviewed the project schedules. Dudek provided design and construction management and inspection
services on this project. The project consisted of constructing new headworks, oxidation ditches,
clarifiers, chlorine contact basins to expand the existing plant's treatment capacity from 2.4 mgd to 4.5
mgd. This project was funded by the U.S. Department of Agriculture (USDA).
•
DD M D E K Page I of 2
JASON LINSDAU — CONTINUED
Galloway Pump Station and Force Main, County of San Diego, San Diego County,
California. Mr. Linsdau was responsible for the inspection, testing and start up of the project.
Dudek provided engineering support, inspection, and start -up services for this project. The project
consisted of the demolition of existing systems and new construction of a concrete PVC coated •
wet well, a hydraulic sewage grinder, two vertical 1,500 gpm sewage pumps with variable -speed
drive control, discharge piping and valves in the dry well, a diesel engine generator, and electrical
switchgear and PLC for the existing station. The project also included the installation of 5,600
linear feet of 10 -inch- diameter ductile iron force main and pre -cast manholes.
Other Project Experience
Yorktown 30" Transmission Main Corrosion Rehabilitation, City of Huntington Beach,
California. Mr. Linsdau's is providing construction management as part of Dudek's as- needed
contract with the City. This project includes over 18,000 If of 30" CMLC waterline, installation of
over sixteen 30" butterfly valves, multiple air and vacuum valves, blow assemblies, blind flange
replacements, access manholes, aged interconnection, and inline valves, replacement of twenty -five
(25) interconnections to existing PVC and AC distribution lines between 6 -inch to 20- inches and high -
lining private and commercial services, traffic control, asphalt paving and replacement of sidewalk.
Autumn Drive Street Improvements and reconstruction of Buelow Park, San
Marcos, California Under Dudek's As- Needed CM and Inspection Contract with the City of
San Marcos, Mr. Litzinger just completed providing CM services for improvements and
reconstruction of existing storm drainage system, private water and sewer systems, dry utilities,
retaining and seat walls, restroom buildings, street parking, lighting, fencing and gates, playground
and shade structures, curbs and gutters, street surface improvements, ribbon gutter, water play
features basketball courts.
Barham Drive Improvement and Barham Drive Wall Replacement Projects, City of •
San Marcos, California. Mr. Linsdau is the construction manager improvements and widen
Barham Drive between Woodland Parkway and Mission Road, including improvement to other
minor streets. These improvements included storm drain facilities, roadways, curb, gutter,
sidewalk, irrigation, traffic striping, traffic signals, signing, and other appurtenant work.
Construction involved grading, drainage, multiple retaining walls, roadway, underground utilities
which included a 20B conversion underground all of the old overhead utilities. A separate 2,100 -
liner -foot masonry sound wall project was also constructed in conjunction with this project, which
Dudek also provided construction management services.Dudek provided construction
management services to assist the City with administering both construction contracts, acting as
the City's representative during construction. Multi- agency coordination included working daily
with the City of San Marcos Public Works Department, Public Works Inspection, City
engineering, Home Owner Associations, Private Residents, Caltrans, City of Escondido,
Vallecitos Water District, Rincon Water District, North County Transit District, and utility
agencies including SDG &E, AT &T, Time Warner and Cox Cable.
1�1
D u D E K Page 2 of 2
1199 South Fullerton Road, City of Industry, CA 91748
Tel: (626) 912 -3391
an x: LEE RO Inc. FawwwIEEROcom
June 17, 2011
Ms. Teresa Gonzalez
Accountant
Costa Mesa Sanitary District
628 West 19th Street
Costa Mesa, CA 92627 -2716
Subject: Proposal to. Provide Construction Administration Services for System Wide Sewer
Reconstruction — Phase 1 project 501 -0 -502 .
Dear Ms. Gonzalez:
Costa Mesa Sanitary District (District) requested proposal for providing construction
administration (CA) services from LEE & RO during the construction of the District's SYSTEM
WIDE SEWER RECONSTRUCTION — PHASE 1 project. The construction project is likely to be
awarded to the apparent low bidder on June 23, 2011. The District desires services as outlined
in the June 7, 2011 letter that included Scope of Work for the elements required for the CA
services. These services include the following task elements:
1. Pre - Construction Services — Arrange for and attend preconstruction meeting, prepare
progress payment spreadsheet, prepare /distribute notice of construction and issue
notice to proceed.
2. Engineering and Management — Review and respond to shop drawings submittals,
construction site visits, prepare and maintain correspondence and project
documentation, prepare monthly progress reports, review and approve progress
payments, prepare Board updates and reports, liaison with the Cities of Costa Mesa and
Newport Beach, prepare as -built plans and prepare staff report for the Board.
3. Survey Work — Coordinate with the survey subconsultant for sewer survey staking,
establish survey control and stake sewer main, 'check grades during construction-in-
progress and check final grade elevations.
4. Inspection — provide construction observation, maintain field notes including progress
pictures, daily reports and ensure markups of the as -built plans..
Project Schedule and Compensation
The CA services are estimated to begin in July 2011. The construction duration is 75 calendar
days. The estimated efforts for LEE & RO CA team are summarized .in the attached Exhibit A.
The estimated fees are $61,148. The hourly rates shall be as defined in Exhibit A.
Project team
The project will be led by Kirk Saiki, P.E., and a civil engineer with 30 years of engineering and
construction management experience. He is currently finishing the sewer rehabilitation project
for City of Los Angeles. His recently completed CA services projects for several
water/wastewater pipelines, pump stations and treatment plant expansion projects for West
Basin Municipal Water District, City of Coachella and Valley Sanitary District. He will be
1:\PRQA444 Small Misc. Prcjcc1s\44420 \CMSD CA Services Proposal (06- 17- 11).doc
Ms. Teresa Gonzalez
June 17, 2011
Page 2 of 2
su pp orted by Gary Cho P.E. and Charles Ro , E.I.T. as the sewer inspectors. This team has •
completed similar projects in recent years and the District will be assured of successful outcome
of the project with the use of this experienced team.
LEE & RO is currently providing CA or recently provided services to several public agencies
such as Irvine Ranch Water District, City of Los Angeles Wastewater Conveyance Construction
Division (WCCD), West Basin Municipal Water District, Glendale Water and Power, Long Beach
Water Department, City of Thousand Oaks, Castaic Lake Water Agency, City of Coachella, City
of Brawley, Coachella Valley Water District, City of Brawley and Valley Sanitary District. Over
the 32 years of service history, we have provided engineering /CA services on numerous
projects for agencies such as Orange County Sanitation District, City of Anaheim, City of
Cypress, City of Huntington Beach and Long Beach Water Department on their sewer facilities
rehabilitation projects.
We remain flexible to modify the terms of this proposal to suit the District concerns. We
appreciate the opportunity to serve the District needs on this important project.
Please contact me if you have questions or comments or need additional information regarding
this proposal.
Sincerely,
LEE & RO, Inc.
Dhiru Patel, P.E.
Vice President and Regional Operations Manager
PU'ROPA44 Small Misc. Projecls14442MCNISD CA Services Proposal (06- 17- 11).doc
EXHIBIT A Costa Mesa Sanitary District June 17, 2011
Fee Estimate Proposal for CA Services
for
SYSTEM WIDE SEWER RECONSTRUCTION (PHASE. 1)
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Labor Category: F2 Inspector, A3 Admin Support
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Total
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ri7�$:
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CA`Services
1
Pre- Construction (Precon Mtg and PreCon Prep /Documentation)
8
$1,080
$100
$1,180
2
Engineering and Management (10 site visits, progress payments,
80
40
16
515,888
5600
$16,488
Shop Drawing Submittals, Board updates, City liaison, Staff report,
Prepare As- Builts
3
Survey Work (Sewer Staking Pre- Caics: Control /Stake)
$1,200
IT -2ov -
Survey Work (Check Grades during Cons and Final - 10 trips)
$8,000
58 000—
4
Inspection (Cons Observation, As -Built Plans, Notes /Daily Reports)
320
40
534,280
S34,280
(Assume 40 field days, 8 hours /day, 360 hours)
Total CA Services
88
360
56 1
0 1
$51,248
V$9,900
$61,148
TOTAL ESTIMATED FEES
$61,148
No - yv cussr �'-j
P4)' 0. k .c,r' pfo�c
J:tPROJ1444 Small Misc. ProjecW4"20XCA Services Fee Estimate (06- 17- 11).xls LEE & RO, Inc.
•
•
1�1
_meeting gate Item ##
07/28/11 XI A
.
SEWER SYSTEM COMMITTEE AGENDA
July 19, 2011, 10:30 a.m.
Costa Mesa Sanitary District
628 W. 19th Street
Costa Mesa, California
STANDING REPORTS
I. Monthly Spill Statistics
• Two new sanitary sewer overflows (SSOs) to report
NEW DISCUSSION ITEMS
II. 135 Del Mar
• Review video on grinding off protruding sewer lateral liner — Oral Report
111. Sewer System Management Plan (SSMP)
• Review checklist of staff action items
IV. 636 Lakeview
• Review events and letter to property owner
V. South Coast Plaza Restaurants, Interceptors, and Odor Issues
a. Review report from EEC on dissolved sulfide levels
b. CMSD to enforce dissolved sulfide limits — Operations Code, Section 6.02.020
ACTION ITEMS
VI. Approve Smart Cover locations
• Approve staffs recommendation for installing smart cover technology that detects high water
CMSD PROJECTS:
VII. A. Project #101 West Side Pumping Station Abandonment —Status — Oral Report
• OCSD consultant to begin Phase 1 1/25/2012
• OCSD Phase I to include Preliminary Alignment Study & EIR of OCSD Sewer
• CMSD requested to attend meetings and review findings
• CMSD needs to prepare preliminary engineering design and cost estimates
• Construction begins on March 22, 2017 and is completed on March 25, 2019
B. Project #129 Bristol Street Sewer Phase II —Status —Oral Report
• Working with CNB to have soils drilling performed
C. Project #171 Irvine Pumping Station Force Main Rehabilitation — Status — Oral Report
• Plans are 95% complete and the specifications are 70% complete
D. Project #185 System -Wide Sewer Reconstruction .Phase I of 4 - Status - Oral Report
• Construction contract is on the July 28, 2011 regular Board meeting agenda
• Consider adding Grade 5s to project
Page 1 of 2
Sewer System Committee
July 19, 2011
E. Project #189 Rehabilitation of Six Sewers Transferred to CMSD —Status —Oral Report
• Project was awarded on April 28, 2011 and the pipe has been ordered and received and •
construction will begin shortly
VIII. OCSD Force Main Condition Assessment
• Review PowerPoint on Smart Ball technology
• Comparison of Smart Ball technology vs. PICA technology
IX. WDR Education Seminar 8/1812011
• SSO Response and Building the Right Image
X. Articles of Interest
• Dozens of Illinois towns must curb sewer overflows
• OSHA Investigation in Redding
PUBLIC COMMENTS
XI. This is the time to receive any comments from members of the public
Next Meeting Date: August 16, 2011
Dated: July 12, 2011
Clerk of the District
Page 2 of 2
is
.7
•
L�
is
COSTA MESA SANITARY DISTRICT
INVESTMENT OVERSIGHT COMMITTEE
LOCATION:
DATE AND TIME
CONTACT:
1. - Call to Order
2. Roll Call
Conference Room
Thursday, July 28, 2011 at 5:00 p.m.
Marc Davis, Treasurer
AGENDA
A. President Ooten (rotating Committee member)
B. Director Perry (rotating Committee member)
C. Scott Carroll, General Manager
3. New Business
07/28/11 XII. A.
A. Review of Investment Report as of June 30, 2011
B. Review of Proposed Investment Policy for Fiscal Year 2011 -12
4. Public Comments
5. Adjournment
It is the intention of the Costa Mesa Sanitary District to comply with California. Government Code Section
54961 and the Americans with Disabilities Act ( "ADA ") in all respects. If as an attendee or participant at
this meeting, you. will need special assistance beyond what is normally provided, the Costa Mesa Sanitary
District will attempt to accommodate you in every reasonable manner. Please contact Joan Revak, Clerk
of the Sanitary District, (949) 645 -8400 ext. 223; at least forty -eight (48) hours prior to the meeting to
inform us of your particular needs and to determine if accommodation is feasible. Please advise us at the
time you will need accommodations to attend or participate in meetings on a regular basis."
07/28/11 XII. B.
COST.9 WESA SANz7A�,2'�zS7�C7'
Memorandum
..... an Independent Speciaf 1Disti ict
To:
Board of Directors
Via:
Scott Carroll, General Manage
From:
Marc Davis, Treasurer
Date:
July 28, 2011
Subject:
Statement of Investment Policy for Fiscal year 2011 -12
Summary
Attached is the Statement of Investment Policy for Fiscal Year 2011 -12 (Policy). The
• Policy documents the Board's guidelines under which the District Treasurer can invest
the District's idle funds.
Staff Recommendation
Adopt Resolution No. 2011 -802 approving the Policy and delegating the investment
function to the District Treasurer for the 2011 -12 fiscal year.
Analysis
California Government Code §53646 allows the District Treasurer to submit an annual
investment policy to the Board for consideration. It is not a requirement to do so, but
staff believes it is prudent to continue this, practice. The enclosed Policy documents the
Board's objectives surrounding the selection of investments, as well as those
investments in which the Board has authorized. It also provides limitations on specific
investments.
The responsibility for placing investments rests with the Board. California Government
Code §53607 allows the Board to delegate the investment function to the District
Treasurer for a period of one year. The attached Resolution approves the investment
Board of Directors
July 28, 2011
Page 2 of 2
policy and delegates the investment function to the District Treasurer for the 2011 -12
P Y 9
fiscal year.
Strategic Plan Element & Goal
This item supports achieving Strategic Element No. 7.0, Finances, by ensuring the short
and long -term fiscal health of the District.
Legal Review
Legal review is not required.
Financial Review
Financial review is not required.
Committee Recommendation
• The Policy is being reviewed by the Investment Oversight Committee at its meeting of
July 28, 2011.
•
Public Notice Process
Copies of this report are on file and will be included with the entire agenda packet for
the July 28, 2011 Board of Directors regular meeting at District Headquarters (628 W.
19th Street) and on the District's website at www.crosdca.gov.
Alternative Actions
1. Do not adopt an investment policy for the 2011 -12 fiscal year.
2: Have the Board perform the investment function.
3. Refer the matter back to staff
Attachments
1. Statement of Investment Policy for Fiscal Year 2011 -12
2. Resolution No. 2011 -802 Adopting and Investment Policy and Authorizing the
Treasurer to Invest Funds
E
Attachment 1
COSTA MESA SANITARY DISTRICT
lei Statement of Investment Policy
Fiscal Year'^�T2011 -12
•
I. PURPOSE
This statement is intended to formalize the various policies and procedures for the
prudent investment of temporarily idle cash for the Costa Mesa Sanitary District (District).
It outlines the investment - related activities, which comprise good cash management. In
concert with these activities there are many facets of an appropriate secure short -term
investment program, which will enhance the economic condition of the District while
safeguarding its assets.
II. INVESTMENT SELECTION OBJECTIVE
The District strives to maintain the level of investment of all idle funds as near 100% as
possible. All temporarily pooled idle cash is invested under the "Prudent Investor
Standard," Government Code §53600.3, which states, in part:
"...When investing, reinvesting, purchasing, acquiring, exchanging, selling,
or managing public funds, a trustee shall act with care, skill, prudence, and
diligence under the circumstances then prevailing, including, but not limited
to, the general economic conditions and the anticipated needs of the
agency, that a prudent person acting in a like capacity and familiarity with
those matters would use in the conduct of funds of a like character and with
like aims, to safeguard the principal and maintain the liquidity needs of the
agency..."
This affords the District a broad spectrum of investment opportunities as long as the
investment is deemed prudent and is allowable under current legislation of the State of
California Government Code Section 53600 et seq. and the Costa Mesa Sanitary District
Statement of Investment Policy. The District Treasurer, after meeting the legality, safety,
liquidity and diversification criteria, will attempt to obtain the highest yield possible. The
criteria for selecting investments, in order of priority are:
1. Le all — The District's investments must conform to federal laws, state statutes,
District ordinances and internal policies and procedures. The District has established
internal controls to ensure that investment activities comply with all applicable statutes,
ordinances and policies.
2. Safe — The safety and risk associated with an investment refers to the potential
loss of principal, interest or a combination of these amounts. The District only
operates in those investments that are considered very safe.
1
Attachment 1
COSTA MESA SANITARY DISTRICT
Statement of Investment Policy
® Fiscal Year 2010-112011-12
•
3. Li uidit — This refers to the ability to "cash in" at any moment in time with a
minimal chance of losing some portion of principal or interest. The District's
investment portfolio will remain sufficiently liquid to enable the District to meet all
operating requirements as well as unanticipated needs for funds.
4. Diversification — The District's investment portfolio will be sufficiently diversified to
avoid incurring unreasonable risks resulting from saturation of assets in specific
security types, maturities or individual financial institutions.
5. Yield — Yield is the potential dollar earnings an investment can provide, and
sometimes is described as the rate of return.
The basic premise underlying the District's investment philosophy is to ensure that funds
are always safe and available when needed. The District does not buy stocks, speculate
or deal in futures or options.. Any investment extending beyond a five -year period
requires prior District Board approval.
III. AUTHORIZED INVESTMENTS
The District limits its investments to the following vehicles:
US Treasury Bills
US Treasury Notes
Federal Agency Issues - Examples include:
• Federal Intermediate Credit Bank Debentures (FICB)
• Federal Farm Credit Bank (FFCB)
• Federal Land Bank Bonds (FLB)
• -Federal Home Loan Bank Notes and Bonds (FHLB)
• Federal National Mortgage Association (FNMA)
• Federal Home Loan Mortgage Corporation (FHLMC)
Banker's Acceptances
Certificates of Deposit (CD)
Negotiable Certificates of Deposit
Commercial Paper
Medium Term Corporate Notes
Money Market Mutual Funds
Passbook Savings Account
Local Agency Investment fund (LAIF)
2
Attachment 1
COSTA MESA SANITARY DISTRICT
® I Statement of Investment Policy
Fiscal Year 24W442011-12
IV. DELEGATION OF AUTHORITY
The District's Board of Directors (Board) hereby delegates its authority to invest surplus
District funds to the Treasurer. Delegation of the investment function by the Board is
limited to a one -year period. Failure to delegate deems the Board to be trustee and
fiduciary, therefore subject to the prudent investor standard.
V. INTERNAL CONTROLS
A system of internal control shall be established and documented in writing. The controls
shall be designed to prevent loss of public funds arising from irregularities, employee
error, misrepresentation of third parties, unanticipated changes in financial markets', or
imprudent actions by employees and officers of the District. Controls deemed most
important include: control of collusion, separation of duties, custodial safekeeping, clear
delegation of authority, confirmation of transactions, minimizing the number of authorized
investment officials, documentation of transactions and strategies, and code of ethics
standards.
iVI. REPORTING
•
The Treasurer shall submit a monthly investment report to the Board. This report will
communicate, at a minimum, the type of investment, institution, date of maturity, amount
of deposit, rate of interest, current market value of securities with maturities in excess of
12 months, source of market valuations, statement of compliance and such other data as
required by the Board.
VII. LEGAL CONSTRAINTS
Surplus funds must be deposited in state or national banks, state or federal savings
associations or federal credit unions within the State of California. These deposits cannot
exceed the amount of the institution's paid -up capital and surplus. The bank or savings
and loan must secure public funds deposits with eligible securities having a market value
of 110% of the total amount of the deposits or first trust deeds having a value of 150% of
the total amount of the deposits. A third class of collateral is a 105% letter of credit drawn
on the Federal Home Loan Bank. The Treasurer may waive security for that portion of a
deposit, which is insured pursuant to Federal law. Currently, the first $250,000 of a
deposit is federally insured. Deposits over $250,000 are collateralized as indicated
above.
3
Attachment 1
COSTA MESA SANITARY DISTRICT
Statement of Investment Policy
® i Fiscal Year 2^�T2011 -12
VIII.. DERIVATIVES
The term derivative is a commonly used name that describes a variety of securities
whose values are "derived from" the value of another asset, a reference rate or an index.
Investment in derivative instruments is limited.to securities that have periodic increases,
or step -up interest rate adjustments that provide an increased yield. Investment in
callable securities is also allowed, but must comply with other restrictions as specified in
this Investment Policy. Derivative securities known as inverse floaters, range notes,
structured investment vehicles, mortgage- derived interest -only strips and other such
securities that produce higher yields when purchased but have the possibility of producing
low or no return through the life of the security, are not allowable.
IX. BOND PROCEEDS
When investing bond proceeds, the District will adhere to this Investment Policy (Policy)
when determining appropriate instruments for placing monies. If the bond's trust
agreement is more restrictive than this Policy, then the trust agreement supersedes this
Policy. The District may delegate it's responsibly to the fiscal agent to ensure compliance
® with the bond covenants when managing bond proceeds on behalf of the District.
Borrowing money solely for the purpose of investing and earning arbitrage is specifically
prohibited.
0
X. GRANDFATHER PROVISIONS
The District's investment strategy is to buy and hold investments until maturity. As
legislation and the District's Policy change, certain investments may become prohibited.
Under Section 53601.6 of the California Government Code, the District may hold
prohibited investments until their maturity to avoid incurring a loss. This allows the District
to "grandfather" in securities purchased prior to the effective date of new legislation.
When selling securities prior to maturity, losses are only acceptable if the proposed
swap /trade can clearly enhance yield (value) over the life of the new security on a total
return basis, or to prevent the further loss of principal. Sufficient written documentation to
facilitate the audit of the transaction must be maintained.
In the event that an issuer's rating is downgraded from when the security was purchased,
the Treasurer's. awareness is heightened and the security will be closely monitored to
determine if credit risk has been significantly increased. The Treasurer will evaluate the
need to sell the security prior to maturity.
4
Attachment 1
COSTA MESA SANITARY DISTRICT
Statement of Investment Policy
Fiscal Year 2010 -1 12011 -12
XI. BANKS AND SECURITIES DEALERS
The District shall transact business only with banks, savings and loans, and "primary" or
"regional" registered investment securities broker /dealers with offices located in the State
of California. Any broker /dealer or financial institution wishing to provide services must
complete the District's questionnaire and be approved by the Treasurer. The number of
broker /dealers authorized to transact business with the District is one broker /dealer for
every $3,000,000$5-000,000 of portfolio size.
XII. SAFEKEEPING AND CUSTODY
Securities should be held in a third party custodian /safekeeping account. Said securities
shall be held in a manner that establishes the District's right of ownership pursuant to
Government Code Sections 53601 and 53608 et seq.
All securities owned by the District should be held by a third party except the collateral for
time deposits in banks and savings and loans, which is held by the Federal Home Loan
Bank or an approved Agent of Depository. The collateral for time deposits in banks
® should be held in the District's name by the bank's Trust Department, or alternately, by
the Federal Reserve Bank pursuant to Government Code Sections 53656 and 53657 et
seq.
Xill. INDEMNIFICATION
Any authorized investment personnel acting with prudence and in accordance with the
District's Policy, will not be held personally liable for any investment losses. Through
surety bonds the District is indemnified. against any investment personnel acting with
malfeasance, misfeasance or nonfeasance.
XIV. CONFLICT OF INTEREST
Any firm proposing to provide any type of investment service to the District shall
acknowledge their familiarity with and agree to abide by any Federal and State laws or
regulations pertaining to contractual conflicts of interest or contributions by such firms,
their employees, spouses or agents. Any persons, firms, dealers, brokers and advisors
providing investment services or bond issue assistance shall disclose to the Treasurer all
fee sharing and commission arrangements with other entities or persons prior to the
District agreeing to buy an investment or issuing bonds.
5
Attachment 1
COSTA MESA SANITARY DISTRICT
• Statement of Investment Policy
Fiscal Year '' ^�T2011 -12
XV. POLICY REVIEW
The Treasurer shall be responsible for reviewing and modifying this Policy. annually for
Board approval to ensure its consistency with the overall objectives of safety, preservation
of principal, and liquidity, and its relevance to current law and current financial and
economic conditions.
XVI. SUMMARY
The basic premise underlying the District's investment philosophy is conservative, and will
continue to be, to ensure that money is always safe and available when needed.
Attachments: Investment Guidelines and Strategy
Investment Procedures — Internal Control Guidelines
Cash Controls
• Segregation of Treasury Functions
Glossary of Investments
�- I
E
Attachment 1
COSTA MESA SANITARY DISTRICT
® I Investment Guidelines and Strategy
Fiscal Year 2010-112011-12
•
•
I. GUIDELINES
Guidelines are established to direct and control activities in such a manner that previously
established goals are achieved.
1. Investment Transaction: Every investment transaction must be authorized and
reviewed by the Treasurer.
2. Pooled Cash: Whenever practical, cash is consolidated into one bank account and
invested on a pooled concept basis. Interest earnings are allocated quarterly to each
fund based upon the average monthly ending cash balance of the fund.
3. Competitive Bids: Purchases and sales of securities are made on the basis of
competitive offers and bids when practical.
4. Cash Forecasting: The cash flow for the District is projected with the receipt of
revenues and maturity of investments scheduled so that adequate cash will be
available to meet disbursement requirements.
5. Investment Limitations: Security purchases and holdings are maintained within
statutory limits imposed by the California Government Code. The District's current
limits are:
Permitted Investments /Deposits
US Treasury Bills and Notes
US Government Securities
Certificates of Deposit
Bankers' Acceptances (1)
Commercial Paper (4-2)
Negotiable CDs (42)
Medium Term Notes -(44
LAIF
Shares of Beneficial Interest (23)
District Policy
Percent
Maturity
Unlimited
5 years
Unlimited
5 years
25%
1 year
25%
180 days
25%
270 days
25%
5 years
20%
5 years
$40 million
n/a
20%
5 years
Government Code
Percent
Maturity
Unlimited
5 years
Unlimited
5 years
Unlimited
5 years
.40%
180 days
25%
270 days
30%
5 years
30%
5 years
$40 million
n/a
20%
5 years
(1) Further limited to 30% in any single commercial bank
{ 4LQ Further limited to 10% in any single issuer
{24(3) Includes CalTRUST, money market funds and money market mutual funds
6. Liquidity: The marketability of a security is considered at the time of purchase, as the
security may have to be sold at a later date to meet unanticipated cash demands.
7
Attachment 1
COSTA MESA SANITARY DISTRICT
® I Investment Guidelines and Strategy
Fiscal Year ''^�T2011 -12
7. Diversification: The portfolio should consist of various types of securities, issuers, and
maturities.
8. Evaluate Certificates of Deposit:
a) Certificates of Deposit shall be evaluated in terms of FDIC coverage. The
District does not purchase Certificates of Deposit in excess of $100,000.
b) Negotiable Certificates of Deposit shall be evaluated in terms of the credit
worthiness of the issuer, as these deposits are uninsured and uncollateralized
promissory notes.
II. STRATEGY
Strategy refers to the ability to manage financial resources in the most advantageous
manner.
1. Economic Forecasts: Economic forecasts are obtained periodically from economists
® and financial experts through bankers and brokers to assist with the formulation of an
investment strategy for the local agency.
•
2. Implementing Investment. Strategy: Investment transactions are executed which
conform to anticipated interest rate trends and the current investment strategy plan.
3. Rapport: A close working relationship is maintained with large vendors of the District.
The objective is to pinpoint when large disbursements will clear the District's bank
account. It is essential for good cash control that such large expenditures be
anticipated, estimated as to dollar amount, and communicated to the Treasurer for
liquidity planning purposes.
4. Preserve Portfolio Value: Standards are developed in order to maintain earnings near
the market and to preserve the value of the portfolio.
III. AUDIT
Annually, the District's external auditors review the District's portfolio and perform limited
procedures related to compliance. Additionally, they review that purchase price, market
value and maturity date for financial statement purposes. This review is included as part
of the annual audit of the District.
E
® 1
•
Attachment 1
COSTA MESA SANITARY DISTRICT
Investment Procedures — Internal Control Guidelines
Fiscal Year 2040442011-12
I. OBJECTIVES OF INTERNAL CONTROL
Internal control is the plan of organization and all the related systems established by
management's objective of ensuring, as far as practical:
• The orderly and efficient conduct of its business, including adherence to
management policies;
• The safeguarding of assets;
• The prevention or detection of errors and irregularities;
• The accuracy and completeness of the accounting records; and
• The timely preparation of reliable financial information.
II. LIMITATIONS OF INTERNAL CONTROL
No internal control system, however elaborate, can by itself guarantee the achievement of
management's objectives. Internal control can provide only reasonable assurance that
the objectives are met, because of its inherent limitations, including:
• Management's usual requirement that a control be cost - effective;
• The direction of most controls at recurring, rather than unusual, types of
transactions;
• Human error due to misunderstanding, carelessness, fatigue or distraction of
functions; and
• The potential for a person responsible for exercising control abusing that
responsibility. Frequently, a member of management is in a position to override
controls which management has set up.
III. ELEMENTS OF INTERNAL CONTROL
Elements of a system of internal control are the means by which an organization can
satisfy the objectives of internal control. These elements are:
1. Organization: Specific responsibility for the performance of duties should be assigned
and lines of authority and reporting clearly identified and understood.
2. Personnel: Personnel should have capabilities commensurate with their
responsibilities. Personnel selection and training policies, together with the quality and
quantity of supervision, are thus important.
�97
*I
•
•
Attachment 1
COSTA MESA SANITARY DISTRICT
Investment Procedures - Internal Control Guidelines
Fiscal Year 2010- 112011 -12
3. Segregation of Functions: Segregation of incompatible functions reduces the risk that
a person is in a position both to perpetrate and conceal errors or irregularities in the
normal course of duty. If different people handle two parts of a transaction, collusion
is necessary to conceal errors or irregularities. In particular, the functions that should
be considered when evaluating segregation of functions are authorization, execution,
recording, custody of assets, and performing reconciliations.
4. Authorization: An appropriate responsible individual should authorize all transactions.
The responsibilities and limits of authorization should be clearly delineated. The
authorization for a specific transaction or granting general authority for transactions
should be to a position commensurate with the significance of the transactions.
Delegation of authority to authorize transactions should be handled very carefully.
5. Controls Over an Accounting System: Controls over an accounting
manual and computerized procedures carried out independently to
transactions are complete, valid, authorized and properly recorded.
10
system include
ascertain that
Attachment 1
COSTA MESA SANITARY DISTRICT
Cash Controls
Fiscal Year 204044-2011-12
I. PROCEDURES THAT MAY BE PERFORMED BY AUDITORS WITH RESPECT TO
CASH RECEIPTS
District procedures and controls are reviewed. Some of the system strengths are:
a. Receipts are controlled upon receipt by proper registration devices;
b. Receipts are reconciled on a daily basis;
c. Amounts are deposited intact;
d. All bank accounts are authorized by the Board;
e. Cash counts are done by two or more individuals;
f. Bank reconciliations are reviewed;
g. The posting of cash receipt entries in books is prompt;
h. Receipt forms are prenumbered, accounted for, and physically secured;
i. Proper approval required for write -off's of customer accounts;
j. Checks are restrictively endorsed upon receipt;
k. Adequate physical security over cash;
I. Individuals who handle cash do not post account records or process billing.
statements; and
m. Adequate supervision of financial operations.
• 2. Significant revenues are confirmed directly with payor and compared with District
books to make sure amounts are recorded properly, or reviewed on an analytical
basis by year over year comparisons.
C7
3. Cash balances are substantiated by confirming account balances. Bank
reconciliations are reviewed for propriety and recalculated by the auditor. All
significant reconciling items on bank reconciliations are verified as valid reconciling
items by proving to subsequent bank statements.
11
Attachment 1
COSTA MESA SANITARY DISTRICT
Segregation of Treasury Functions
Fiscal Year 2010-112011-12
The District's treasury function is segregated as follows.
Function Responaibility
Authorization of investment transactions:
A) Formal investment policy
Prepared by Treasurer
Reviewed by Investment Committee
Adopted by Board
B) Investment transactions approved by Treasurer
C) Monthly Investment Report:
Prepared by Treasurer
Reviewed by Board
Execution of investment transactions Treasurer
Recording of investments in Treasurer's records Treasurer
• Recording of investments in accounting records Accountant
Accounting records approved by Administrative Manager
Verification of investment and confirmation of Treasurer's records Accountant
Bank reconciliation:
Prepared by As6euataWAccounting
Specialist II
Approved by
MaRagwAccounting_
Manager
Execute wire transfers Treasurer
Callback verification of wire transfer Bank
Annual review of investment portfolio External Auditors
12
Attachment 1
COSTA MESA SANITARY DISTRICT
Glossary of Investments
• 1 Fiscal Year '' ^�T2011 -12
Bankers' Acceptances — Short-term credit arrangements to enable businesses to obtain funds
to finance commercial transactions. They are time drafts drawn on a bank by an exporter or
importer to obtain funds to pay for specific merchandise. By its acceptance, the bank becomes
primarily liable for the payment of the draft at its maturity. An acceptance is a high -grade
negotiable instrument. Acceptances are purchased in various denominations for 30, 60, or 90
days, but no longer than 180 days. The interest is calculated on a 360 -day discount basis
similar to Treasury Bills. The District may not invest more than 25% of its surplus money in
Bankers' Acceptances and no more than 30% of bankers' acceptances may be placed with any
one commercial bank ' -0/6.
Certificates of Deposit (CD) — Time deposits of a bank or savings and loan.. They are
purchased in various denominations with maturities ranging from 30 to 360 days. The District
does not purchase Certificates of Deposit that are not FDIC insured. The interest is calculated
on a 360 -day,. actual day month basis and is payable monthly. The District may invest up to
25% of its surplus money in insured CD's with maturities of one year of less.
Commercial Paper — Short-term unsecured promissory notes issued by a corporation to raise
working capital. These negotiable instruments are purchased at a discount to par value or at par.
® value with interest bearing. Commercial Paper is issued by corporations such as General
Motors, IBM, etc. Local agencies are permitted by State law to invest in Commercial Paper of
the highest ranking or of the highest letter and numerical rating as provided by Moody's
Investor's Service, Inc., or Standard and Poor's Corporation. Purchases of eligible Commercial
Paper may not exceed 270 days maturity, nor exceed 25% of the District's surplus funds. The
District may not purchase more than 10% of any single issuer.
•
Federal A iencv Issues — Guaranteed directly or indirectly by the United States Government.
All agency obligations qualify as legal investments and are acceptable as security for public
deposits. Agencies usually provide higher yields than direct Treasury issues with all of the same
advantages. An unlimited amount of funds may be invested in Federal Agency issues with
maximum maturities of less than five years. The Board must expressly authorize any investment
with a maturity greater than five years. Examples include:
Federal Intermediate Credit Bank Debentures (FICB) — Loans to lending institutions used
to finance the short-term and intermediate needs of farmers, such as seasonal
production. They are usually issued monthly in minimum denominations of $3,000 with a
nine -month maturity. Interest is payable at maturity and is calculated on a 360 -day, 30-
day month basis.
13
Attachment 1
COSTA MESA SANITARY DISTRICT
® I Glossary of Investments
Fiscal Year 2010 112011 -12
Federal Farm Credit Bank (FFCB) — Debt instruments used to finance the short and
intermediate term needs of farmers and the, national agricultural industry. They are
issued monthly with three and six -month maturities.. The FFCB issues larger issues (one
to ten years) on a periodic basis. These issues are highly liquid.
_Federal Land Bank Bonds (FLB) — Long -term mortgage credit provided to farmers by
Federal Land Banks. These bonds are issued at irregular times for various maturities
ranging from a few months to ten years. The minimum denomination is $1,000. They
carry semi - annual coupons. Interest is calculated on a 360 -day, 30 -day month basis.
Federal Home Loan Bank Notes and Bonds (FHLB) — Issued by the Federal Home Loan
Bank System to help finance the housing industry. The notes and bonds provide liquidity
and home mortgage credit to savings and loan associations, mutual savings banks,
cooperative banks, insurance companies and mortgage - lending institutions. They are
issued irregularly for various maturities. The minimum denomination is $5,000. The
notes are. issued with maturities of less than one year and interest is paid at maturity. The
bonds are issued with various maturities and carry semi - annual coupons. Interest is
calculated on a 360 -day, 30 -day month basis.
® Federal National Mortgage Association (FNMA) — Used to assist the home mortgage
market by purchasing mortgages insured by the Federal Housing Administration and the
Farmers Home Administration, as well as those guaranteed by the Veterans
Administration. They are issued four times a year with maturities from a few months to
eight years. The minimum amount is $10,000 and carry semi - annual coupons, with
interest computed on a 360 -day, 30 -day month basis.
.7
Federal Home Loan Mortgage Corporation (FHLMC) - A government- sponsored
corporation established to develop the secondary market for conventional home
mortgages. Mortgages are purchased solely from the Federal Home Loan Bank System
member lending institutions whose deposits are insured by agencies of the United States
Government. They are issued for various maturities and in minimum denominations of
$10,000. Interest is paid semi - annually and is calculated on a 360 -day, 30 -day month
basis..
14
Attachment 1
COSTA MESA SANITARY DISTRICT
Glossary of Investments
Fiscal Year 2010 -11 2011 -12
Investment Trust of California (CalTRUST) A joint powers authority established by local
agencies in the State of California for the purpose of pooling and investing local agency funds.
A Board of Trustees supervises and administers the investment program. The Board is
comprised of experienced investment officers and policy- makers of the public agency members.
CalTRUST invests in fixed income securities eligible for investment pursuant to California
Government Code §53601 et seq. The District is not limited as to the number of deposits and
withdrawals in any given month for the short-term account within CaITRUST. The district is
limited to one transaction per month in the medium -term account within CaITRUST. See also
Shares of Beneficial Interest.
Local Agency Investment Fund (LAIF) — A special fund in the State Treasury which local
agencies may use to deposit funds for investment. There is no minimum investment period and
the minimum transaction is $5,000, in multiples of $1,000 above that, with a maximum balance
of $40,000,000 for any agency. The District is restricted to 15 transactions per month for each
LAIF account. LAIF offers high liquidity because deposits can be converted to cash in 24 hours
with no interest lost. Interest is distributed to those agencies participating on a per share basis
determined by the amounts deposited and the length of time they are deposited. Interest is paid
quarterly. The State retains a portion for administrative costs, not to exceed one- quarter of one
• percent of the earnings.
The pooling of the State's surplus cash with the participant's surplus cash creates a multi - billion
dollar money pool and allows diversified investments. In a high interest rate market, the District
does better than LAIF however, in times of low interest rates, LAIF's yields are higher. The
District invests in the Local Agency Investment Fund whose Investment Policy allows
investments in securities not specifically authorized by the District's Investment Policy, but
allowable under the California Government Code.
r�
Medium Term Corporate Notes — Unsecured promissory notes issued by a corporation
organized and operating in the United States. These are negotiable instruments and are traded
in the secondary market. Medium Term Corporate Notes can be defined as extended maturity
Commercial Paper. Local agencies are restricted by the Government Code to investments in
corporations rated in the top three note categories by a nationally- recognized rating service, five
year maximum maturity and may not exceed 20% of surplus funds. The District's restrictions are
a maximum term of five years to maturity and total investments in Medium Term Corporate
Notes may not exceed 20% of the District's surplus funds. The District may not purchase more
than 10% of any single issuer.
Negotiable Certificates of Deposit - Unsecured obligations of the financial institution, bank or
savings and loan, bought at par value with the promise to pay face value plus accrued interest at
15
COSTA MESA SANITARY DISTRICT
Glossary of Investments
• Fiscal Year 2010 -4 2011 -12
•
Attachment 1
maturity. They are high -grade negotiable instruments, paying a higher interest rate than regular
certificates of deposit. The primary market issuance is in multiples of $1,000,000, the secondary
market usually trades in denominations of $500,000, and smaller lots are occasionally available.
As a matter of practice, only the ten largest US banks, where there is a secondary market
established for continued liquidity, are considered for investment. Purchases of Negotiable
Certificate of Deposit may not exceed 25% of the District's surplus funds and five years to
maturity. The District may not buy more than 10% of any single issuer.
Passbook Savings Account Demand Deposit — Interest bearing active deposits placed at
state or national banks, state or federal savings and loan associations, state or federal credit
unions and federally insured industrial loan companies. Monies placed in a savings account
earn short -term interest. Deposits are FDIC insured up to $250,000, and may be in any amount.
Shares of Beneficial Interest — Also referred to as money market mutual funds. CaITRUST,
which has previously been defined, is classified as shares of beneficial interest. Shares of
beneficial interest must consist of highly -rated short-term debt instruments. The management
companies shall either (1) attain the highest ranking or the highest letters and numerical rating
provided by not less than two of the three largest nationally recognized rating services, or (2)
have an investment advisor registered with the Securities and Exchange Commission (SEC)
with not less than five years experience investing in the securities and obligations as
authorized above and with assets under management in excess of five hundred million dollars
($500,000,000) and (3) follow regulations specified by the SEC under the Investment
Company Act of 1940 (15 U.S.C. Section 80a -1, et seq.). The purchase price of shares for
beneficial interest shall not exceed 20% of the District's portfolio.
US Treasury Bills — Direct obligations of the United States Government issued weekly with
maturity dates up to one year. They are issued and traded . on a discount basis with interest
calculated on a 360 -day basis and actual invested days. They are issued in amounts of $10,000
and up, in multiples of $5,000. They are a highly liquid security. An unlimited amount may be
invested in US Treasury Bills.
US Treasury Notes — Direct obligations of the United States Government with original maturities
of 1 to 10 years. They are generally available in minimum denominations of $5,000 for two and
three -year maturities, and $1,000 denominations for all other maturities. Notes are actively
traded in a large secondary market and are very liquid. An unlimited amount, of funds may be
invested in US Treasury Notes with maximum terms of five years. The term may be extended if
authorized by the Board.
16
• CMSD RESOLUTION NO. 2011-802
•
Attachment 2
A RESOLUTION OF THE BOARD OF DIRECTORS OF THE COSTA MESA
SANITARY DISTRICT ADOPTING A STATEMENT OF INVESTMENT POLICY
FOR FISCAL YEAR 2011 -12, AND AUTHORIZING THE.TREASURER TO
INVEST AND REINVEST IDLE MONIES OF THE COSTA MESA SANITARY
DISTRICT IN ACCORDANCE WITH THE STATEMENT OF INVESTMENT
POLICY, AND FURTHER AUTHORIZING THE SAID TREASURER TO
DELEGATE TO A DEPUTY THE CARRYING OUT OF ANY SUCH TASKS.
WHEREAS, Government Code Section 53601 et seq. sets forth the investments that
the District may lawfully make; and
WHEREAS, Government Code Section 53646(a)(2) sets forth that the District's
Treasurer may annually render to the Board of Directors a Statement of Investment Policy at a
public meeting for the Board to consider; and
WHEREAS, The Board has reviewed the Statement of Investment Policy; and
WHEREAS, Government Code Section 53607 allows the Board to delegate the
authority to make investments and to sell or exchange securities for a one year period to the
Treasurer, provided that monthly reports are thereafter made of the status of said transactions.
NOW, THEREFORE, THE BOARD OF DIRECTORS OF THE COSTA MESA
SANITARY DISTRICT DOES HEREBY RESOLVE AS FOLLOWS:
1. That the Statement of Investment Policy for fiscal year 2011 -12 is approved.
2. That the Treasurer is authorized to make investments consistent with said Policy
and is required to report to the Board on a monthly basis and to the Investment
Oversight Committee on a quarterly basis on the status of those transactions. The
Treasurer is hereby given all of the authority provided by Government Code Section
.53607, including the power to invest and reinvest and the power to sell or exchange
securities, consistent with the District's policy.
3. That the Treasurer may delegate some part of these duties to a deputy provided that
, the Treasurer remains responsible for such decisions and provides oversight.
1
Attachment 2
• PASSED AND ADOPTED this day of 2011, by the following vote:
AYES:
NOES:
ABSTENTIONS:
ABSENT
Secretary of the Board President of the Board
STATE OF CALIFORNIA)
COUNTY OF ORANGE ) SS
CITY OF COSTA MESA )
• I, Joan Revak, Clerk of the Costa Mesa Sanitary District, hereby certify that the above
and foregoing Resolution No. 2011 -802 duly and regularly passed and adopted by said Board
of Directors at a regular meeting thereof held on the day of 2011.
0
IN WITNESS WHEREOF, I have hereunto set my hand and affixed the seal of the
Costa Mesa Sanitary District, this day of 2011.
Clerk of the Costa Mesa Sanitary District
2
i
I.=
07128/11 XIV.A.
COSTA WESA QA7V77AR2'(DzS7R(CT
Memorandum
To: Board of Directors
... an Independent Speciaf District
Via: Scott Carroll, General Mana25;::�
From: Joan Revak, Office Manager /Clerk of the District
Date: July 28, 2011
Subject: Assignment of Directors to Committees
Summary
This report addresses the assignment of Directors and alternates to various CMSD
Committees.
® 1. CMSD Recycling Committee Chairman is currently Director Fitzpatrick who
attends every meeting and a second Director attends on .a rotating basis.
2. CMSD Sewer System Committee members are currently President Ooten
and Vice President Ferryman.
3. CMSD Sewer System Sub - Committee members are currently President
Ooten and Director Perry.
4. CMSD Investment Oversight Committee. Two Directors attend the quarterly
meeting on a rotating basis.
5. City /Districts Liaison Committee. President Ooten and one other Director
attend the quarterly meeting on a rotating basis.
Staff Recommendations
That the Board approves the assignments above and appoints an alternate for System
Sub - Committees.
•
Protecting our community's heaft( and the environment by praviding sol dwaste andsewer coffection services.
www. crosdca.gav
Board of Directors
July 28, 2011
Page 2 of 2
• Analysis
On June 23, 2011, the Board of Directors discussed their standing committees and the
protocols that must be adhere to when the meetings are in session.
The Board directed staff to bring back this item for discussion and to reaffirm the
appointments and alternates to the committees. To keep track of Directors serving on
a rotating basis, the Clerk of the Board will maintain a list of Directors assigned to the
Committees and the list will be made available to the Board on a monthly basis.
Attachment A is a sample list for the Investment Oversight and Liaison Committees.
Strategic Plan Element & Goal
This item complies with the objective of Strategic Element 5.0, Administrative
Management, which states:
"To create, maintain and implement policies and procedures to ensure sound
management of the District."
Legal Review
Not applicable.
Financial Review
Not applicable.
Committee Recommendation
Not applicable.
Public Notice Process
Copies of this report are on file and will be included with the entire agenda packet for
the July 28, 2011 Board of Directors regular meeting at District Headquarters and on
the District's website.
Attachment A: Investment Oversight& City /District Liaison Committees Schedule
•
J
P
L
•
•
Investment Oversight Committee Meetings
ATTACHMENT "A"
Page 1 of 2
Meets every quarter (February, May, August, November) at 5:00 - one -half
hour before Board Meeting
Two Board members at the meeting in the following order:
Mike & Jim Ferryman
Jim Fitzpatrick & Bob
Art & Mike
Jim Ferryman & Jim Fitzpatrick
Bob and Art
Mike and Jim Ferryman
Jim Fitzpatrick & Bob
Art & Mike
February 2011 (held in April)
May 2011 (held in July: Jim Fitzpatrick on
vacation so Art will be alternate Director)
August 2011
November 2011
February 2012
May 2012
August 2012
November 2012
ELECTION WILL DETERMINE SCHEDULE FOR 2013 AND 2014
0
•
•
Liaison Committee Meetings
Meets every quarter at 8:00 a.m. at alternating locations
Two Board members at the meeting in the following order:
Bob & Mike
February 11, 2011
(CMSD)
Bob & Jim Fitzpatrick
April 8, 2011
(City Hall)
Bob & Art
July 22,'2011
(MCWD)
Bob & Jim Ferryman
October 14, 2011
(CMSD)
Bob and Mike
February 2012
(City Hall)
Bob and Jim Fitzpatrick
May 2012
(MCWD)
Bob & Art
August 2012
(CMSD)
Bob & Jim Ferryman
November 2012
(City Hall)
ATTACHMENT "A"
Page 2 of 2
ELECTION WILL DETERMINE SCHEDULE FOR 2013 AND 2014
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CSDA Finance Corporation
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S ,3Ci91 iJi54rid Rsk
1112 ) Street, Suite 200
1:4a agement Aui ^o'i',y
Sacramento, California 95814 -2865
Maximizing Protection.
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Minimizing Risk,
T 877.924.CSDA (2732)
May 11, 2011
•
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1112 I Street, Suite 300 .
Sacramento, California 95814 -2865
T 916.231.4141
T 800.537.7790
F 916.231.4111
www.sdrma.org
Michael Scheafer, Director /Secretary
Costa Mesa Sanitary District
628 West 191h Street
Costa Mesa, CA 92627 -2716
RE: SDRMA Candidates for 2011 Election
Dear Michael:
Meeting Date Item #
07/28/11 XVII. A.
Thank you for your interest in being a candidate for the Special District Risk Management Authority's (SDRMA)
Board of Directors.
On May 10, 2011, SDRMA's Election Committee reviewed nomination papers submitted by all the candidates.
Congratulations! We confirm that your documents met the requirements for nomination.
Attached is a SAMPLE ballot for 2011 with each candidate's name, title and public agency name. The ballot
order is based upon a random drawing of names by the Election Committee. Official ballots will be mailed to all
SDRMA members later this week. Also attached is a calendar with the critical deadlines remaining in the
election process.
In addition, information about SDRMA and the upcoming election is available from the
home page on our website at www.sdrma.org — click on, "2011 Nomination and
Election Information ".
In accordance with SDRMA Board Election Policy No. 2011 -02 Section 7.4, candidates may send campaign
materials to members. A member mailing list or mailing labels are available. Some candidates. have also asked
about e-mail addresses and those are available, but we must note that not all members have e-mail and the e-
mail address that we have is for our primary member contact, which may or may not be the general manager
for the public agency. The SDRMA member mailing list or a -mail list is free, but the cost of pre - printed mailing
labels is $30. Please let us know if you would like to receive any of this information.
We have identified additional excerpts from SDRMA's Election Policy below which address Campaigning and
Limitations on Campaigning. If you have specific questions, the entire Election Policy No. 2011 -02 may be
found on SDRMA's website referenced above.
Section 7.1. SDRMA staff will mail each qualified candidate's "Statement of Qualifications" , "exactly as
submitted" by the candidate with the ballots to the membership..
Section 7.2. Candidates, at their own expense, may distribute additional information to member agency(s) after
the ballots have been mailed and prior to the election.
Section 7.4. (peltiah ...The SDRMA logo is trademarked for use by SDRMA only. Neither the logo, nor any
other Trademark of SDRMA.may be used in any campaign literature. No campaign literature is to imply
support of any candidate by SDRMA...
Sections 8.1 to 8.4 (partiab ...An officer, official, employee, or consultant of a Member Agency may not
expend or authorize the expenditure of. any of the funds of the Member Agency to support or oppose the
California Spacial Districts Association
CSDA Finance Corporation
U 12 ) Street, Suite 200
1112 ) Street, Suite 200
Sacramento, California 95814 -2865
Sacramento, California 95814 -2865
i
T 877.924.CSDA (2732)
T 877.924.CSDA (2732)
F 916.442.7889
F 916.442.7889
SAD RMP
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Michael Scheafer
May 11, 2011
Page 2
election or defeat of a candidate for the Board of Directors. No officer, official, employee, or consultant of a
Member Agency shall use or permit others to use public resources for campaign activity. "Public resources"
means any property or asset owned by the Member Agency, including, but not limited to, land, buildings,
facilities, funds, equipment, supplies, telephones, computers, vehicles, travel, and Member Agency -
compensated time ... Any candidate of an offending Member Agency shall be deemed to have withdrawn his
or her candidacy ...
SDRMA staff is available to answer questions or provide information. However, please note that our staff
cannot assist or participate in campaign activities.
Please feel free to call Chief Executive Officer Greg Hall or me at 800.537.7790, if you have any questions.
Election Committee
Special District Risk Management Authority
C. Paul Frydendal, CPA
Chief Financial Officer
Enclosure
• cc: Robert Ooten - President
G: \Board\Election\2011 Election \Election Committee dots \Letters to Confirm Nominations \Letter 1 to candidates and pres Costa Mesa SD.doc
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•
•
SD, R N
OFFICIAL 2011 ELECTION, BALLOT
SPECIAL DISTRICT RISK MANAGEMENT AUTHORITY
BOARD OF DIRECTORS
MOTE FOR ONLY THREE (3) CANDIDATES
Mark each selection directly onto the ballot, voting for no more than three (3) candidates. Each candidate may receive only
one (1) vote per ballot. A ballot received with mote than three (3) candidates selected, will be considered invalid and not
counted. All ballots must be sealed and received by mail or hand delivery in the enclosed self - addressed, stamped envelope
at SDRMA on or before 5:00 p.m., Friday, September 16, 2011. Faxes or electronic transmissions are NOT acceptable.
❑ SANDY RAFFELSON
District Clerk, Herlong Public Utility District
❑ EMERY ROSS
Director, Mariposa County Resource Conservation District
❑ MIKE SCHEAFER
Director /Secretary, Costa Mesa Sanitary District
❑ EDMUND K. SPRAGUE (INCUMBENT)
Board President, Olivenhain Municipal Water District
❑ ED GRAY (INCUMBENT)
Director, Chino Valley Independent Fire District
❑ BETHZABE YANEZ
Board President, East Palo Alto Sanitary District
❑ TERRY BURKHART
Board President, Bighorn - Desert View Water Agency
ADOPTED this _ day of 2011 by the,Adin Community
listed by name:
AYES:
NOES:
ABSTAIN:
-4
ABSENT:
ATTEST: APPROVED:
21-I-; : -.ite o Ballot iVIA _?c?'d ,,r ; ec:rrr. 3 2 2
District by the following roll call votes
2011 Election Schedule
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•
TASK TIMELINE
115. Board approved Election Schedule
1/18 -21 Mail Notification of Election and
Nomination Procedure to Members in January
90. days prior to mailing Ballots (11 s actual days)
05/04 Deadline to return Nominations
5/10 Election Comm. Reviews Nominations
0506 -17 Mail Ballots 60 days prior to
ballot receipt deadline (123 actual days)
9/16 Deadline to Receive Ballots
9/20 Election Committee Counts Ballots
9/21 Election Committee Notifies Successful
Candidates and Provides Them With
Upcoming Board Meeting Schedule
10/12 Directors' Elect Invited to CSDA Annual
Conf/SDRMA Breakfast/Super Session
1112 Directors' Elect Invited to SDRMA
Board Meeting
1/2012 Newly Elected Directors Seated and
Election of Officers
a
S M
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4 5 6 7 8
1 2
3
4 5
6 7 8 9
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13 14 15 16
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31
11
TASK TIMELINE
115. Board approved Election Schedule
1/18 -21 Mail Notification of Election and
Nomination Procedure to Members in January
90. days prior to mailing Ballots (11 s actual days)
05/04 Deadline to return Nominations
5/10 Election Comm. Reviews Nominations
0506 -17 Mail Ballots 60 days prior to
ballot receipt deadline (123 actual days)
9/16 Deadline to Receive Ballots
9/20 Election Committee Counts Ballots
9/21 Election Committee Notifies Successful
Candidates and Provides Them With
Upcoming Board Meeting Schedule
10/12 Directors' Elect Invited to CSDA Annual
Conf/SDRMA Breakfast/Super Session
1112 Directors' Elect Invited to SDRMA
Board Meeting
1/2012 Newly Elected Directors Seated and
Election of Officers
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TASK TIMELINE
115. Board approved Election Schedule
1/18 -21 Mail Notification of Election and
Nomination Procedure to Members in January
90. days prior to mailing Ballots (11 s actual days)
05/04 Deadline to return Nominations
5/10 Election Comm. Reviews Nominations
0506 -17 Mail Ballots 60 days prior to
ballot receipt deadline (123 actual days)
9/16 Deadline to Receive Ballots
9/20 Election Committee Counts Ballots
9/21 Election Committee Notifies Successful
Candidates and Provides Them With
Upcoming Board Meeting Schedule
10/12 Directors' Elect Invited to CSDA Annual
Conf/SDRMA Breakfast/Super Session
1112 Directors' Elect Invited to SDRMA
Board Meeting
1/2012 Newly Elected Directors Seated and
Election of Officers
a
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TASK TIMELINE
115. Board approved Election Schedule
1/18 -21 Mail Notification of Election and
Nomination Procedure to Members in January
90. days prior to mailing Ballots (11 s actual days)
05/04 Deadline to return Nominations
5/10 Election Comm. Reviews Nominations
0506 -17 Mail Ballots 60 days prior to
ballot receipt deadline (123 actual days)
9/16 Deadline to Receive Ballots
9/20 Election Committee Counts Ballots
9/21 Election Committee Notifies Successful
Candidates and Provides Them With
Upcoming Board Meeting Schedule
10/12 Directors' Elect Invited to CSDA Annual
Conf/SDRMA Breakfast/Super Session
1112 Directors' Elect Invited to SDRMA
Board Meeting
1/2012 Newly Elected Directors Seated and
Election of Officers
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1
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9 10
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TASK TIMELINE
115. Board approved Election Schedule
1/18 -21 Mail Notification of Election and
Nomination Procedure to Members in January
90. days prior to mailing Ballots (11 s actual days)
05/04 Deadline to return Nominations
5/10 Election Comm. Reviews Nominations
0506 -17 Mail Ballots 60 days prior to
ballot receipt deadline (123 actual days)
9/16 Deadline to Receive Ballots
9/20 Election Committee Counts Ballots
9/21 Election Committee Notifies Successful
Candidates and Provides Them With
Upcoming Board Meeting Schedule
10/12 Directors' Elect Invited to CSDA Annual
Conf/SDRMA Breakfast/Super Session
1112 Directors' Elect Invited to SDRMA
Board Meeting
1/2012 Newly Elected Directors Seated and
Election of Officers
a
FA
RESOLUTION NO. 2012-500
A RESOLUTION OF THE GOVERNING BODY OF THE
Costa Mesa Sanitary District
FOR THE ELECTION OF DIRECTORS TO THE SPECIAL DISTRICT
RISK MANAGEMENT AUTHORITY BOARD OF DIRECTORS
WHEREAS, Special District Risk Management Authority (SDRMA) is a Joint Powers
Authority formed under California Government Code Section 6500 et seq., for the purpose of
providing risk management and risk financing for California special districts and other local
government agencies; and
WHEREAS,. SDRMA's Sixth Amended and Restated Joint Powers Agreement specifies
SDRMA shall be governed by a seven member Board of Directors nominated and elected from the
members who have executed the current operative agreement and are participating in a joint
protection program; and
WHEREAS, SDRMA's Sixth Amended and Restated Joint Powers Agreement Article 7 -
® Board of Directors specifies that the procedures for director elections shall be established by
SDRMA's Board of Directors; and
•
WHEREAS, SDRMA's Board of Directors approved Policy No. 2011 -02 Establishing
Guidelines for Director Elections specifies director qualifications, terms of office and election
requirements; and
WHEREAS, Policy No. 2011 -02 specifies that member agencies desiring to participate in the
balloting and election of candidates to serve on SDRMA's Board of Directors must be made by
resolution adopted by the member agency's governing body.
NOW, THEREFORE, BE IT RESOLVED that the governing body of the Costa Mesa Sanitary
District selects the following candidates to serve as Directors on the SDRMA Board of Directors:
(continued)
•
•
ivieetong uate item
07/28/11 XVII. C.
0�06MMI
... an Independent Specia(lDi.stfict
To: Board of Directors
From: Joan Revak, Office Manager /Clerk of the District
Date: July 28, 2011
Subject: SPECIAL DISTRICT LEADERSHIP FOUNDATION (SDLF) DISTRICT OF
DISTINCTION. ACCREDITATION
As you are aware, the CMSD was accredited under the Special District Leadership
Foundation's District of Distinction program in June 2009. This accreditation is valid for two
years, at which time it must be reaccredited.
For your information, the Governance training must be completed within the past five years
and Ethics training must be completed every two years. Listed below is the'status of training
for CMSD Directors and the General Manager.
Name
Governance
Ethics
Bob Ooten
2/8/08
6/10/10
Jim Ferryman
9/27/04
06114/10
Michael Schaefer
1/27/11
Jim Fitzpatrick
1/27/11
Art Perry
2/8/08
1/28/10
Scott Carroll
2/24/11
9/21/10
All Directors and -the General Manager are in compliance with the Ethics training.
Directors. Scheafer and Fitzpatrick are required to take the Governance training. Vice
President Ferryman is also required to repeat the Governance training as it has been more
than five years since he completed the course. President Ooten and Director Perry and the
General Manager took the Governance training within the past five years and are compliant. .
(Protecting our community's heafth.6y providing sofidwaste andsewercollection services
crosdca.gov
El
•
•
SDLF DISTRICT OF DISTINCTION
ACCREDITATION
July 28, 2011
Page 2
The CMSD Districts of Distinction designation expires on June 30, 2011 and may be renewed
by submitting a renewal application, supporting documentation and a $250 renewal fee.
The Governance Foundations class will be offered on October 10, 2011 during the CSDA
annual conference. CSDA Executive Director Neil McCormick has generously extended the
June 30, 2011 deadline to October 2011.
Directors Ferryman, Scheafer and Fitzpatrick will be required to take the class at the CSDA
Annual Conference on October 10, 2011 in order for our accreditation as a District of
Distinction to be renewed.
Protecting our community's hearth 6y providing sofid waste and sewer correction services
crosdca.gov
California Special Districts Association
Conference Registration, Exhibitor Prospectus and Sponsorship Opportunities
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2011 CSDA Annual Conference
& Exhibitor Showcase
The leadership conference for special districts.
3, 201 l
Monterey Marriott Hotel & Monterey Conference Center
cornference.csdamet
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Don It a
The CSDA Annual Conference and Exhibitor Showcase is the one
conference Special District Leaders can't afford to miss!
Today's leaders are confronted with. challenges and
opportunities that have never been more d)Ttamic or
coniplex.This conference v \,ill help special district
leaders effectively understand and manage these forces
to become the most effective leader in their field.
WHO SHOULD ATTEND?
• Board members — directors & trustees
• General managers
• Department managers & supervisors
• Administrative support staff
• Finance managers
• Board secretaries
• Other special district staff members
• Legal counsel
• Fire /police chief
�TTENDEES WILL BENEFIT BY
• Interacting with industry experts
• Hearing success stories from colleagues
• Learning about the challenges and solutions from special district case studies
• Being the first to hear about special district industry trends
• Gaining knowledge from nationally recognized speakers
• Attending specialized workshops and sessions designed to address your needs
• Meeting one -on -one with industry suppliers who understand your needs
• Attending numerous networking opportunities
• Making new contacts and maintaining key relationships
• Earning Credit Incentive Points from Special District Risk Management Authority
• Learning how to think strategically in changing and difficult times
�t cl
REGISTER TODAY
r 7�is ycarIs.filled with tons of exciting
events to netw4k, with your peei s. "
join us the before the official conference kick -off
and tour by b(rat;.beautiful Moss Lind ng Harbor
Distnct gi- golf at the award - winning Black Horse
AM':- Golf Course. Register for these events on the
registration form)
i 1 '
011 CSDA Annual Conference S: Exhibitor Showcase
S6The CSDA Conference is the most
valuable annual conference of all the
ones we attend. If you are a special
district, this is the only place to
learn everything you need to know
that relates to special district governance,
trends, issues, and legislation. Kudos to
CSDA for a job well done.
— Kimberly Thorner, SDA /General Manager
Olivenhain Municipal Water District
CSDA Gof Tournament
Afondai; October 10.11:00 a.m.— 5:00 p.m.
$ 125 includes golf with cart; range, lunch and prizes)
The sensational new era at Black Horse is certain to provide both
challenges and inspiration to all golfers. The golf course has been
re- sculpted by award - winning golf course architect Gene Bates.
Showcasing Bates' elegant bunkering and graceful greens, the new
Black Horse offers expanded views of the bay. Distinctively different
than its previous design, Black Horse has been transformed to a
more open, flowing and comfortable environment.
040ndalj, October 10
PROGRAM HIGHLIGHTS
9 :00 - l 1:00 c rn
Special District Administrator (SDA) Exam - by the
Special District Leadership Foundation (optional - must be
scheduled prior to conference)
Pre- Conference Workshop #1: Special District
Leadership Academy Module 1: Governance
Foundations (optional)
$225 Member $300 Non - member
9 :00 o. in. - 4:00 p.m.
Pre- Conference Workshop #2: Effective Strategic
Planning for Your Special District (optional)
$225 Member $300 Non - member
CSDA Annual Golf Tournament
Black Horse Golf Course (optional)
5 includes golf with cart, range, lunch and prizes!
The Elkhorn Slough Safari and Moss Landing Harbor
DistrietTour Includes transportation to /from hotel and boat tour on
the Elkhorn Slough Safari (optional)
Only registered CSDA conference attendees or registered
guests are eligible to attend.
$48.00 for conference attendees
6:00 - R:00 p. m.
CSDA Conference Kickoff Reception
(All attendees welcome.)
!ie lisr�r rnr these special events on r 4!
Want to participate in the golf
tournament, boat tours or optional
lunch and keynote? Simply indicate that
you would like to attend on the registration form!
L7khorn Slough Saari $Tour of the Moss Landing Harbor District
Monday, October 10. 1: 30 - 4:30 p.m.
$48 - only 21 seats available - First come, first served!
Transportation will be provided from the Monterey Marriott Hotel.
Elkhorn .Vough 1„),,r is Join us on a guided adventure up Elkhorn Slough, one of California's
largest wetlands. See and photograph playful sea otters, curious harbor seals, and hundreds of
migrating birds all from the comfort of a relaxing stable pontoon boat. Space is limited for this
wildlife paradise.
,floss landing Harbor District; Established in 1947, visitors to Moss Landing Harbor can
expect to find the #I commercial fishing harbor in Monterey Bay and a year -round port of
safe refuge. The harbor, a Certified California Clean Marina, boasts 600 -plus slips and provides
recreational boating and marine research and education with full public access to the environment.
Featuring recreational activities such as nature and whale - watching tours, sportfishing charters,
kayaking, wildlife viewing (lots of sea otters!), walking trails and beaches, Moss Landing Harbor
has something for everyone. Boaters will find a four -lane launch ramp, visitor dock, fuel dock,
tenant shower and laundry facilities, boat yard, pumpout facility, sailmaker and fish buyers.
Available to visitors year -round are fresh seafood for sale off boats, fish markets, restaurants, WiFi
and a community park w /BBQ pits, and a public wharf and yacht club at North Harbor.
Luncheon: "The Signocance of Special District Governments in the Local Ronoml " -A Census Perspective
fl'ednesdast October 12 • 12 :00- 1:30 p.m.
$3S - limited seating available
Most people associate the Census Bureau with the ten year population Census. Few are aware that the Bureau also measures the nation's
x economy Still fewer are aware that the Bureau has an area exclusively dedicated to the definition and measurement of the public sector
economy. In this presentation, Steve Owens of the US Census Bureau will use Census data to examine die role that special districts
play in the delivery of government services. Topics will include methods used by die Bureau to define and idetnifv slx seal districts and
measures of special district economic, and emplovment activity, both present and past. You will learn how California compares to oilier
states and the nation as a whole. In addition, as we are also at the conclusion of the 2010 Census, Owens will explain the mysterious
formula behind the apportionment process, and discusss the data that the Bureau provides to the states for the purpose of redistricting.
California Spec dl Districts Association
Tuesid139 Oclobe_r 14
PROGRAM HIGHLIGHTS
9:00— 10:_x5 a -t.
Opening Keynote Presentation and Continental
Breakfast — "The Power of Great Relationships" by Tim Sanders
Tim Sanders, a former Yahoo! Executive, is a corporate consultant
and bestselling author of Love is the Killer App, The Likeability
Tim Sanders Factor, and Saving the World at Work.
Tim Sanders speaks for strong business relationships, both
internal and external. His relevant point of view makes him one of the most
in demand keynote speakers on the conference and convention circuit. His
company, Deeper Media, conducts research on business trends, new media
and human behavior. He has valuable experience in cutting -edge businesses,
sales and marketing. Tim was the Chief Solutions Officer atYahoo! and later
their Leadership Coach. Tim also created and led theYahoo1 ValueLab, an
in -house "think tank."
! i:00 a_n - /2:001, m. (BREAKOUT SESSIONS)
• What Every Public Agency Should Know About the Prevailing Wage
— Contractor Compliance and Monitoring, Inc.
Update on Proposition 218 and the Impacts to Local Governments
— Best Best &Krieger
• Navigating the CEQA Process withYour Attorney and Consulting
Team — From Selection of the Environmental Document and Public
Review to Project Approval — Best Best &Krieger, Rancho California
Water District and LSA Associates
• Power, Position, Influence: Leading with Courage and Power —
Novato Fire Protection District
SB90 State Mandated Cost Revenue for Special Districts — Nichols
Consulting and Local Government Consultants
• AB 1234 Required Ethics Training (Part 1) — Meyers Nave (attendees
must attend parts 1 & 2 to receive completion certificate)
k"'.t', SP.L.
GREAT SPEAKER LINE -UP
This year's speaker line -up features the top
speakers in their fields.
Discussing core subjects such as relationship building,
inspiring and motivating individuals in your workplace,
and leadership, these experienced professionals will
• share the knmvledge they've gained over their years of
experience and hove it relates to you.
101; CSDA Anwa! Conference & Exhibiior Showcase
12 00 — 1:=15 p. in
Exhibitor Showcase Grand Opening & Lunch
n 2:00
- 3:13 .m.
Super Session: Inspiring High - Passion and High - Performance
at All Levels of Your Organization "by Libby Gill
An entertainment industry veteran, Libby is now an
internationally respected executive coach, brand strategist
Libby Gill and bestselling author. Her proven "Clarify, Simplify &
Execute" process inspires individuals and organizations to
maximize their "Leadership DNA," build high - passion, high- performance
teams and increase employment engagement.
3:330- 4:30 p.m. (BREAKOUT SESSIONS)
• Good Governance Principles for Boards: Best Practices and Problem
Areas for Board Dynamics — BHI Management Consulting
• Creative Options for Delivering Public Works Projects: Design/
Build and Public- Private Partnerships — Hanson Bridgett, LLP
• Financial Accountability: Good Decisions are Based on Good
Information —James Marta &Company, Certifiied Public Accountants
• Exceptional Public Outreach: Best Practices & ExamplesYou Can
Use in Your District — Eckery Associates and Novato Fire Protection
District
• Strategic Workforce Management: More than Counting Heads — CPS
Human Resource Services
• AB 1234 Required Ethics Training (Part 2) — Meyers Nave (attendees
must attend parts 1 & 2 to receive completion certificate)
C. : "IM II1 (N'-
5:30 — 7:v0 p nt.
Presidents Reception in the Exhibit Hall
(All attendees welcome.)
TIM SANDERS
Tim Sanders, a former
Yahoo! Executive, is a
corporate consultant and
bestselling author of Love is
the Killer App, The likeability
Factor, and .Saving the
l4orld atllork. Tim Sanders
speaks for strong business
relationships.
LIBB Y GILL
An entertainment industry
veteran, Libby is now an '
internationally respected
executive coach, brand
strategist and bestselling
author. Her proven "Clarify;
Simplify & Execute" process
inspires individuals and
organizations.
Welieslim, October 12
PROGRAM HIGHLIGHTS
SDRMA Annual Meeting
SDRMA Sponsored Full Plated Breakfast (All attendees welcome.)
J:ch�- It?r95 a.nt.
SDRMA General Session/Safety Awards/Keynote
Don McMillan —"The 3 Keys to Leadership"
Sponsored by SDRMA - In this time of change, business
leaders must demonstrate an unprecedented level of passion,
Don McMillan determination, foresight, dedication and fearlessness. In `°The
3 Keys to Leadership," Don will share how to ramp up your
leadership style and make effective changes.
11:00 a.m. — 12:00 p.m. (BREAKOUT SESSIONS)
• Understanding the Tort Claims Process — SDRMA, Low, Ball &Lynch
hstn SPR 111 UN
• Understanding Board Member & District Liability (Part 1) —
SDRMA I , ,oi, I1 i c i/P,
• Workers' Compensation Updates & Volunteer Coverage —
ORMA,York Insurance Services Group I ;o n Wk -I1: I ('Il'
blic Works Projects: Minimizing Risks & Reducing Costs —
Proven Methodologies — Bergman &Dacey
• Bridging the Gap BetweenYour District and the Capitol —
CSDA Legislative Department
• Funding Mission - Critical Capital Projects: A Panel Discussion —
CSDA Finance Corporation
12:00 — 1:30 p. m. LUNCH ON YOUR OWN
12:00 — 1:30 p. in.
Optional Lunch & Keynote: The Significance of Special
District Governments in the Local Economy —A Census
Perspective — Steve Owens, US Census Bureau (advance
Steve Owens
registration required)
DON MCtfILLAN
Business leaders must
demonstrate an unprecedented
level of passion, determination,
foresight, dedication and
fearlessness. Don will share
with you how to ramp up your
leadership style and make
effective changes.
Sponsored by SDRMA
California Special Districts Association,
Exhibitor Showcase Finale - Dessert /Grand Prizes
- 1 15 p m (BREAKOUT SESSIONS)
• Communication Protocols for Board & Staff —
Liebert Cassidy Whitmore
• Understanding Board Member & District Liability (Part 2) — SDRMA
l,nn .Sl Ali II 1 (11'�
• Proposition 26: What it Requires and How to ProtectYour Agency —
Kronick Moskovitz Tiedemann &Girard and Eco: Logic Engineering
• Risk Identification & Scenario Mitigation Planning — BHI Management
Consulting 1-w r .Sl Ui 111 ( ll'..
• Management Discussion & Analysis - Effectively Communicating
Results —James Marta &.Company, Cert fled Public Accountants
3:.;) - 5:00pm.
Legislative Committee Meeting — limited seating available
for non - committee members.
6:00 — 7:00 p. m.
Chapters Reception. CSDA Chapter of the Year Award will be presented.
(All attendees welcome.)
7:00 — 9:00 p.m.
CSOA Awards Banquet and Entertainment
Entertainment by Robert Strong
Robert has been crisscrossing the world since 1985,
entertaining audiences large and small, formal and casual,
Robert Strong and everything in between! Recently voted "San Francisco's
Funniest Prop Comedian" and the `Bay Area's Best Performer," Robert has
appeared on CBS This Morning, performed for the U.S. Congress, and taken
his act to more than 30 different countries.
UTT1'E ml l \ ti
Join us for are optional
luncheon where Steve
Owens, with the U.S.
Census Bureau, will
discuss the significance
of special district
governments in the
local economy.
ROBERT STRONG
Recently voted San
franeism's funniest Prop
Comedian "andthe"BarArea's
Best k ormer,'Robert has
appeared on CBSThis
Mortwrg, performed for
the U.S. Congress, and
taken his act to more than
30 different countries.
• ThuirAmig October 13
PROGRAM HIGHLIGHTS
k 00 — l (I: oO a.m. (BREAKOUT SESSION)
CSDA Chapter's Roundtable (All attendees welcome.)
9:00 —10:00 a. m (BREAKOUT SESSION)
• Hiring and Keeping Great Employees — Liebert Cassidy Whitmore
• The Electronic Workplace: Traps for the Unwary — Kronick Moskovitz
Tiedemann &Girard
• Fish, the Delta, andYour Water Supply — Best Best &Krieger and
Hanson Environmental
• Tapping into the Network of State Infrastructure Financing
Resources — lBank, Clean Water RLF and the Drinking Water RLF
• Stop Playing Retaliation Roulette: How to ProtectYour District
From Employee Retaliation Claims — Best Best &Krieger
.. ,.'1, .I 1
10:1Sa. in, — 12:00pm.
,u CSDA Keynote Program &
Closing Brunch
Ralph Heim, Public Policy Advocates and
Pete Peterson, Davenport Institute for Public
• Ralph Heim Pete Peterson Engagement and Civil Leadership
Join us for a closing brunch as Pete
Peterson, executive director of the Davenport Institute for Public
Engagement and Civil Leadership shares "Public Engagement: The Vital
Leadership Skill." CSDA Legislative Advocate Ralph Heim will also give
attendees the most up -to -date information on the state of the state budget
and special district revenues.
lteyno�e
:7
sp.L'.
GREAT SPEAKER LINE -UP
Join us for this year's Keynote Program
and Closing Brunch.
Ralph Hein and Pete Peterson will speak on the
relevant issues facing special district leaders today.
2011 CSDA Annual Conference & Exhibiior Showcase
I thought the CSDA
conference was a great
blend of sessions developed
to assist our industries
and their needs as well as
great keynote speakers who were
particularly motivating and
inspiring to help us breathe new l fe
into our own positions and to help
our office staff do the same.
— Sheryl Landrum, Financial Coordinator/
Human Resources
Resource Conservation District of Greater
San Diego
RALPH HEIM
Long -time CSDA Legislative
Advocate Ralph Heim
joins us once again this
year to give us up -to -date
information on what is
happening at the State
Capitol, the state budget
situation and what it all
means for special districts.
PEI'E PE!'LRSON
Pete Peterson is
Executive Director of
the Davenport Institute
for Public Engagement
and Civil Leadership i
and will speak at the
Closing Brunch on '"Public
Engagement1helital
Leadership Skill.-
'I�"Lfl.S
RECOGNIZE YOUR PEERS
MONTEREY MARRIOTT HOTEL & MONTEREY CONFERENCE CENTER
CSDA Recognizes the Best Among Special
Districts
Do you have board members, staff, a chapter,
or a program that you feel deserves
recognition?
Each year, CSDA presents various awards during the
CSDA Annual Conference and Exhibitor Showcase. There
are a number of different categories. Please consider
ktstanding individuals within your district for individual
ards. Chapter awards and district awards are also open
for nominations. Please visit the Awards section of our
confercnce website at conference.csda.net for more
information and nominations.
Questions?
If you have any questions regarding the awards or the awards
process, please contact Charlotte Lowe, executive assistant,
at the CSDA office toll -free at 877.924. CSDA or by email
at charlottel(acsda.net. All applicants will be notified of
the winning submission prior to the Annual Conference.
Winners will be awarded at the CSDA Annual Conference
in Monterey.
MONTEREY MARRIOTT HOTEL
3S0 Calle Principal
Monterey, CA 93940
1.800.266. 19432
To reserve a room at the Monterey Marriott Hotel, either book a room through the conference
website or contact the Marriott toll -free at 1.800.266.9432. All reservations must be accompanied
by a one night room and tax deposit, guaranteed with a.major credit card. Resort will not.hold any
reservations unless secured by this deposit. (All major credit cards are accepted.) The first night room
and tax deposit becomes NON - REFUNDABLE if a reservation is cancelled after the cut -off date of
Monday, September 19, 2011.
CSDA room rates are $165.00 plus tax. When booking your room, please ask for the
CSDA group rate.
To book a room online, please visit the CSDA conference website at
conference.csda.net for a direct link to book a room under the conference rate.
This rate is also good three days before and after the conference
based on availability!
SSThe annual conference always gives
me something I can use in. my
role as a Board Member.
— Michael Seaman, Director
• Fulton -El Camino Recreation & Park District
California Special Districts Association
-A
'Part.
t.
7
HIGHLIGHTS OF MONTEREY
Visit Monterey and see the amazing Monterey Bay
Aquarium, as «ell as Fisherman's Wharf and Canner)r Ro-\N,,
made famous by Nobel Prize - winning Salinas \vriter John
Steinbeck. Experience the legendary golf courses of Pebble.
Leach. Take a California wine country vacation in Carmel
Valley, Soledad or Salinas Valley, or go art gallery hopping in
beautiful. Carmel -by- the -Sea or buzzing Sand City.
For an outdoor experience, hike the wild trails of Big Sur, go surfing in Moss Landing, or watch the hang
gliders in Marina and Seaside. Dine in centrally located Del Rey Oaks, and relax in an old- fashioned, seaside
home town among the Victorian cottages and Monarch butterflies of Pacific Grove. Monterey County is your
destination for a perfect California vacation.
Car Rental Discount
Enterprise Rent A Car is offering all CSDA conference attendees a special conference discount. Please visit
conference.csda.net for a list of the special rates offered. Or make reservations online at www.enterprise.
corn or call directly at 800 - Rent- A- Car.Ile group code is: NACA 107. Reservations are recommended.
Registrahort Fees
SAVE $$$ BY REGISTERING NOW! .
r
r
_
Registering on or before August 26.
REGISTRATION FEES
Early Bird (on or before Aug 26)
Member (full conference)
$525
Non — member (full conference)
$685
Guest (full conference)
$250
Member (one -day registration)
$250
Non — member (one -day reg.)
$410
Regular (After Aug 26)
Member (full conference)
$550
Non — member (full conference)
$710
Guest (full conference)
$300
Member (one -day registration)
$275
Non — member (one -day reg.)
$435
Not sure if ')'ou are a member?
Contact the CSDA office at 877.924.2732
to find out
if your agency or company is already a member. To
learn more about the benefits of membership contact
Cathrine Lemaire at cathrinel @csda.net
or call
toll-free at 877.924.2732.
(f6The CSDA conference was a great experience. Ilearned
relevant and important information that has improved my ability
to excel at being a Board Director. The staff was always nice and
courteous. Networking opportunities were useful and a lot of fun. I
will definitely come back next year!
• — Liz Buda, Director
Isla Vista Recreation and Park District
M
2011 CSDA Annual Conference & Exhibitor Showcase
Attenclee 12c9istration Form
CSDA Annual Conference and Exhibitor Showcase
Monterey California
(Please print) All future correspondence will be sent to the key contact.
One form per attendee.
Three Ways to Register
. Registration fees include:
line by visiting the CSDA Annual Conference website at conference.csda.net.
• Kick -Off Reception Monday evening
Wnumber: 916 - 442 -7889. All faxed forms must include credit card payment.
• Keynote sessions and all super sessions
ail: CSDA, 11121 Street, Suite 200. Sacramento, CA 95814. Please include registration form and payment.
Exhibitor Showcase Lunch Tuesday
Checks should be made payable to: California Special Districts Association.
Exhibitor Showcase Tradeshow Tuesday and Wednesday
Who qualifies for member rates?
• President's Reception and Chapters Reception
All California Special Districts Association and Special District Risk Management Authority members. Contact the
SDRMA full plated breakfast on Wednesday
• All breakout sessions on Tuesday, Wednesday and Thursday
CSDA office toll -free 877 - 924 -2732 to find out if you are already a member. It's not too late to become a CSDA member.
. CSDA Awards Banquet
Simply contact Cathrine Lemaire at cathrinel@csda; net or call toll -free at 877 - 924 -2732.
• Closing Brunch Thursday
Name:
Title:
District
Address:
City:
State:
Zip:
Phone:
Fax:
Email:
Website:
Member status: ❑ Member ❑ Non - member
❑ Vegetarian ❑ Any Special Needs:
Registration Fees
• ,
$525.60
Regular (after Aug. 26)
SUBTOTAL
❑ CSDA Member -Full Conference
$550.00
❑ Non - member - Full Conference
$685.00
$710.00
❑ Guest - Full Conference (Cannot be from a district) ❑ Vegetarian
$250.00
$300.00
❑ CSDA Member - One -day registration ❑ Tuesday ❑ Wednesday ❑ Thursday
$250.00 each day
$275.00 each day
❑ Non-member-One-clay registration ❑ Tuesday ❑ Wednesday ❑ Thursday
$410.00 each day
$435.00 each day
eparate Registration Fees
Member
Non - member
SUBTOTAL
re- Conference Workshop: SOLA Module 1: Governance Foundations - Oct. 10
$225.00
$300.00
❑ Pre - Conference Workshop: Effective Strategic Planning for Your Special District- Oct. 10
$225.00
$300.00
❑ CSDA Golf Tournament - Oct. 10
$125.00
❑ CSDA Awards Banquet (Guests only) - Oct 12
$ 85.00
❑ Moss Landing Harbor District Tour (Limited seating)
$ 48.00
❑ Census Bureau Luncheon - Oct 12
$ 35.00
TOTAL Emmmmmmmmmmw..
Paymenttype: ❑ Check ❑ Visa ❑ MasterCard ❑ AMEX ❑ Discover
Account name:
Account Number:
Expiration date:
Authorized Signature:
TUESDAY, OCTOBER 11, 2011
WEDNESDAY, OCTOBER 12, 2011
THURSDAY, OCTOBER 13, 2011
?`{ 11:00 a.m. —12:00 p.m. (Breakout Sessions)
11:00 a.m. —12:00 p.m. (Breakout Sessions)
8:00 —10:00 a.m. (Breakout Session)
❑ What Every Public Agency Should Know About the Prevailing Wage
❑ Understanding the Tort Claims Process
❑ CSDA Chapter Roundtable
w
ir_ ❑ Update on Proposition 218 and the Impacts to Local Governments
❑ Understanding Board Member & District Liability, Part 1
w'C ❑ Navigating the CEOA Process with Your Attorney & Consulting Team
❑ Workers' Compensation Updates & Volunteer Coverage
9:00 —10:00 a.m. (Breakout Sessions)
=m ❑ Power, Position, Influence: Leading with Courage and Power
❑ Public Works Projects: Minimizing Risks & Reducing Costs
❑ Hiring and Keeping Great Employees
'o ❑ SB90 State Mandated Cost Revenue for Special Districts
11 Bridging the Gap Between Your District and the Capitol
❑The Electronic Workplace: Traps for
❑ AB 1234 Required Ethics Trainin (Part 1)
q g
❑ Fundin Mission - Critical Ca ital Pro ects: A Panel
9 P 1
the Unwary
�Z
Discussion
El Fish, the Delta, and Your Water Supply
w 3:30 -4:30 p.m. (Breakout Sessions)
❑ Tapping into the Network of State
'? ❑ Good Governance Principles for Boards: Best Practices and
3:15 — 4:15 p.m. (Breakout Sessions)
Infrastructure Financing Resources
Problem Areas for Board Dynamics
❑Communication Protocols for the Board and Staff
❑ Stop Playing Retaliation Roulette:
a : ❑ Creative Options for Delivering Public Works Projects
❑ Understanding Board Member & District Liability, Part 2
Howto Protect Your District From
my ❑ Financial Accountability: Good Decisions are Based on Good
❑ Proposition 26: What it Requires and Howto Protect Your
Employee Retaliation Claims
Information
Agency
❑ Exceptional Public Outreach
❑ Risk Identification & Scenario Mitigation Planning
❑ Strategic Workforce Management More than Counting Heads
❑ Management Discussion & Analysis - Effectively Com-
�"'+ ❑ AB 1234 Required Ethics Training (Part 2)
is
municabng Results
Cancellation/Substitution Policy: Cancellations must be in writing and received by CSDA no later than September 19, 2011. All cancellations received by this date will be refunded less a
$75 processing fee. There will be no refunds for cancellations made after September 19. Substitutions are acceptable and must be done in writing no later than September 30, 2011. Please
submit any cancellation notice or substitution request to meganh @csda.net or fax to 916.442.7889.
9
•
•
r�
�J
VECEIVED
,IUL - 6 2011
Meeting Date Item #
07/28/11 XVII. B.
STA MESA SAtilTRRY 91STR1ET
County of Orange
INVOICE NO: GA 00173
Office of The Treasurer -Tax Collector
Revenue Recovery/Accounts Receivable
DATE: 7/1/2011
P.O BOX 4005
Santa Ana, California 92702 -4005
SOLD TO:
NAME Costa Mesa Salutary District
ADDRESS P.O. BOX 1200
Reference this number
Costa Mesa, CA 92628 -1200
on your remittances for
ro er credit.
PHONE
S.S. #
ACCOUNTING CODE
I` Check
this box if
Government
FUND
DEPT
BUD
CONTROL
UNIT
REV
SUB -REV
DEPT
REV
OBJ
SUB -OBJ
DEPT
OBJ
BSA
SUB BSA
DEPT
Job Number
Amount
Agency
ACCT
BSA
770
V770
770
9000
7590
$ 18,880.76
P.O. /M.A. # f THIS INVOICE PREPARED BY: Ati Viskul
PHONE #: 714 834 -6242
Quantity Description
Price Amount
Allocation of FY 2011 -2012 LAFCO costs
$ 18,880.76
Pursuant to AB2838 (Chapter 761 /Statutes of 2000)
Government Code Section 56381
Total Due: $ 18,880.76
Personal checks must be imprinted with . name, address and telephone number.
Drivers license number is also requested.
v« is rsms�
Approved) By Date
Approv6d� Dat®
GL Acct --
GL Acct