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Agenda Packets - Board - 2011-03-241' IA • Cost, Mesa Sanitaro District ... an Independent Special District Robert ®Oten President Janes }Ferryman Vice President James Fitzpatrick Assistant Secretary Michael Scheafer Secretary Arthur Perry Director Public Comments. Any member of the public may address the Board. Speakers on agenda items should identify themselves to the Clerk before the meeting so that their input can be provided at the time the item is considered. Speakers on non - agenda items will be heard under Public Comments. Pursuant to State law, the Board may not discuss or take action on non - agenda items except under special circumstances. Speakers must limit their remarks to three minutes or as decided upon by the Presiding Officer. The Presiding Officer reserves the right to declare any speaker out of order. Obtaining Agenda Materials: The public is entitled to copies of all documents that are made part of the agenda packet. If any document or other writing pertaining to an agenda item is distributed to all or a majority of the Board after the packet is prepared, a copy of that writing may be obtained at the District offices at 628 W. 19th Street, Costa Mesa, California. The Clerk of the District may be contacted at (949) 645 -8400, ext. 223. In Compliance with ADA: Contact Joan Revak, (949) 645 -8400, 48 hours prior to meeting if assistance is needed (28 CFR 35.102.35.104 ADA Title II). Regular Meeting - Thursday, March 24, 2011 RECOMMENDED ACTION CALL TO ORDER — 5:30 P. M. — 628 W. 19th Street, Costa Mesa PLEDGE OF ALLEGIANCE — Director Ferryman III. INVOCATION — Director Scheafer IV. ROLL CALL (If absences occur, consider whether to deem those absences excused based on facts presented for the absence — such determination shall be the permission required by law.) V. Announcement of Late Communications NOTE: Unless directed otherwise by the Board of Directors, all actions shall be based on /memorialized by the latest document submitted as a late communication. VI. CONSENT CALENDAR - All matters listed under the Consent Calendar are considered to be routine and will be enacted in one motion in the form listed below. There will be no separate discussion on these items prior to the time the Board votes on the motion, unless members of the Board request specific items to be removed from the Consent • Calendar for discussion, in which event the item will be removed from the Consent Calendar and considered in its normal sequence on the agenda. Protecting our community's heafth 6y providing solidwaste andsewer collection services. www. crosdca.gov AGENDA • 0 Reports A. Minute Approval 1. Sewer System Committee Meeting — February 15, 2011 2. Recycling Committee Meeting —February 22, 2011 3. Regular Board of Directors Meeting —February 24. 2011 B. Engineer's Reports 4. Project Status Report C. Financial Reports 5. Refunds March 24, 2011 Page 2 RECOMMENDED ACTION Receive & File No Refunds 6. Occupancy Report and payment to Costa Mesa Disposal —February 2011 Approve 7. Contract Payment to CR Transfer for Recycling Services & Disposal Ratify Payment for February 2011 8. Adoption of Warrant Resolution No. CMSD 2011 -9 Ratifying Payment for the Month of February 2011 in the amount of $793,610.31 9. Directors' Compensation and Reimbursement of Expenses for the Month of February 2011 10. Investment Report as of February 28, 2011 Ratify Payments Approve Compensation & Ratify Expenses Approve ----- - - - - -- -END OF CONSENT CALENDAR-------------------------------------- - - - - -- VII. .WRITTEN COMMUNICATIONS VIII. PUBLIC COMMENTS IX. . GENERAL MANAGER'S REPORTS A. Prohibiting the Use of Expanded Polystyrene (Commonly known as Styrofoam) in District Facilities & at District - Sponsored Events 0 B. Springbrook Conference May 2011 Accept Report & Adopt Administrative Regulations No. 10.00 Approve Staff Attendance Protecting our community's health and the environment 6y providing solid waste and sewer collection services. unvw. crosdca.gov .;osza mesa uIstr]c>✓ AGENDA • X. RECYCLING COMMITTEE XI FX A. Monday, March 21, 2011, 10:30 a.m. CMSD Board Room, 628 W. 19th Street, Costa Mesa (Directors Fitzpatrick and President Ooten) ]March 24, 2011 Page 3 RECOMMENDED ACTION Note: The Recycling Committee will meet on the above date and time to discuss the matters on a separate agenda which is posted and made a part of this agenda. Members of the public should refer to that separate agenda for the items discussed and to be discussed. -The Board may take action on any of those items on this agenda. ENGINEER'S REPORTS A. Proposed Emergency Services Agreements for (2) Traffic Control Companies SEWER SYSTEM COMMITTEE A. Tuesday, February 15, 2011, 10:30 a.m. CMSD Board Room, 628 W. 19th Street, Costa Mesa (Directors Ferryman, Ooten and Perry) Note: The Sewer System Committee will meet on the above date and time to discuss the matters on a separate agenda which is posted and made a part of this agenda. Members of the public should refer to that separate agenda for the items discussed and to be discussed. The Board may take action on any of those items on this agenda. XIII. TREASURER'S REPORTS XIV. ATTORNEY'S REPORTS XV. CLERK OF THE DISTRICT'S REPORTS • A. Resolution No. 2011 -793, Nominating Michael Scheafer as a Candidate for Election to the Special District Risk Management Authority (SDRMA) Board of Directors Accept Report Accept Report Adopt Resolution (Protecting our community's health and the environment 6y providing soldwaste andsewer coffection services. www.cmsdca.gov ('ostLi ,llliesa mnitaq District March 24, 2011 AGENDA Page 4 RECOMMENDED • ACTION XVI. LOCAL MEETINGS (REMINDER: In accordance with AB 1234 (Gov. Code § 53232.5), a report is required to be given by a Director for any meeting for which expense reimbursement of any kind is provided. Note: For meetings for which the per diem compensation is sought, the Operations Code provides that such compensation is authorized for each day's service rendered as a Director at the request of the Board (not to exceed six days in one month), and certain meetings are specified as being eligible as set forth in District Operations Code § 3.01.030. For meetings not so listed, the Board must approve the service for it to be eligible for the per day compensation.) A. Orange County Sanitation District (OCSD) (Director Ferryman) Accept Report B. Santa Ana River Flood Protection Agency (SARFPA) Accept Report (Director Perry) C. Independent Special Districts of Orange County (ISDOC) Accept Report D. California Special Districts Association (CSDA) Accept Report CSDA Board of Directors Call for Nominations Seat C Consider E. California Association of Sanitation Agencies (CASA) Accept Report F. Other Meetings Qualifying for Reimbursement under CMSD Report on Matters Ordinance No. 55, Operations Code Section 3.01.030 Pertaining to CMSD XVII OLD BUSINESS XVIII. NEW BUSINESS A. Costa Mesa Historical Society Annual Membership Dues in the amount Approve Payment of $100 XIX. ORAL COMMUNICATIONS AND DIRECTOR COMMENTS XX. ADJOURNMENT TO CLOSED SESSION A. Closed Session — Public Employee Dismissal pursuant to Government Code Section 54957. XXI. ADJOURNMENT • (Protecting our community's hearth and the environment 6y providing sofid waste and sewer collection services. www. crosdca.gov • Meeting Date I Item Number 03/24/11 J VI. A. 1. COSTA MESA SANITARY DISTRICT MINUTES OF SEWER SYSTEM COMMITTEE MEETING FEBRUARY 15, 2011 CALL TO ORDER Board members of the Costa Mesa Sanitary District met in Committee session on February 15, 2011 at 10:30 a.m. at 628 W. 19th Street, Costa Mesa. Director Ooten called the meeting to order at 10:30 a.m. DIRECTORS PRESENT: Jim. Ferryman, Jim Fitzpatrick, Robert Ooten, Art Perry, Mike Scheafer • STAFF PRESENT: Scott Carroll, General Manager; Sherry Kallab, Administrative Manager; Rob Hamers, District Engineer; Steve Cano, Lead Maintenance Worker; Tim Henson, Sewer Maintenance Worker; Joel Ortiz, Sewer Maintenance Worker; Yefim Tsalyuk, Senior Engineer; Joe Limon, Inspector OTHERS PRESENT: None MONTHLY SPILL STATISTICS President Ooten noted no spills to report since the January 2011 meeting. SCADA — UPDATE ON NEW RADIO SYSTEM AND REGULAR FIELD TESTING Mr. Hamers reported the District changed from cell phone to radio band width which is more reliable in an earthquake or major emergency. Regular testing of the new system has been implemented. Mr. Henson reported the crew has a pilot program where they match run time reports generated by the SCADA to manual run times calculated in the field, but only have a few days of data so far. Staff is receiving notification of high water and loss of power and is confident in the alarm portion of the system. Mr. Carroll has prescribed a regular testing of the alarm system. Director Ooten noted it is important for the District to stay on top of the SCADA and do whatever is needed to make sure it is working correctly. Mr. Harriers added there are also backup mercury level flow switches to notify of high water events. COSTA MESA SANITARY DISTRICT ~' MINUTES OF BOARD OF DIRECTORS SEWER SYSTEM COMMITTEE MEETING FEBRUARY 15, 2011 PAGE 2 • PROPOSED REQUIREMENTS FOR MARKING GRAVITY SEWER MAINS AND LATERALS There is a move by drilling companies to require all sewer agencies to mark their gravity mains and sewer laterals to help prevent the boring through of those facilities. Current law exempts sewer mains, sewer laterals and storm drains. Most agencies are against changing the law due to the increased expense of marking the lines. Mr. Carroll stated if the Board wants to take a position it could be discussed with legislators at the upcoming Legislative Days. Mr. Carroll will follow up with California Association of Sanitary Districts (CASA) regarding the legislation. President Ooten will follow up with Andy, Orange County Sanitation District (OCSD). The OCSD position is they don't own the laterals and don't know where the laterals are located. The legislation has not yet been proposed, but there is current lobbying to have it become a proposed law. Director Fitzpatrick questioned if the costs could be recovered from the contractors requesting the markings. Staff will continue to report on developments regarding the issue. SOUTHERN CALIFORNIA GAS COMPANY— RECONCILIATION OF SEWER LATERAL DAMAGE The Gas Company has come to Southern California agencies stating they started boring technology in the 1970s and know they bored through some sewer laterals. They are offering to find and repair those lines. SOUTH COAST PLAZA PUMPING STATION INSTALLATION OF NEW PUMPS • Three bids have been received. Mr. Hamers completed the reference check on the low bidder and will be recommending awarding the contract to the low bidder. Staff met with South Coast Plaza officials regarding odors at the station. Kevin, South Coast Plaza representative, has agreed to work with EEC and restaurant owners to keep sulfide levels down. Mr. Carroll noted the most important result of the meeting was acknowledgment the restaurants have to participate in order to resolve the odor issue. President Ooten is concerned by the over -sized grease interceptor installed on the property and the $15,000 per year the District is spending on chemicals for odor control. President Ooten added OCSD and IRWD have an ordinance regulating the amount of sulfides allowed to be discharged from the restaurants and noted CMSD may someday need to have an ordinance. Director Perry questioned the cost of a new interceptor. Mr. Hamers estimated the cost would be around $40,000. Director Fitzpatrick recommended the Committee look at IRWD and OCSD's ordinances in more depth and conduct a survey of other sewer agencies to see how many agencies have ordinances regulating sulfides. In the event an ordinance is needed Staff can work out an implementation period with a set compliance date for South Coast Plaza. Staff will be meeting again in a few months with South Coast Plaza officials to review the results of their pilot program with one restaurant. If the results are favorable the program will be expanded. WDR REGIONAL MEETING -ROOTS WORKSHOP, 2 -17 -11 The workshop flyer was provided in the Committee packet. There will be an expert on trees and a contractor, discussing their methods of mechanical and chemical removal of roots. Mr. Hamers • will be attending and will report back. COSTA MESA SANITARY DISTRICT MINUTES OF BOARD OF DIRECTORS SEWER SYSTEM COMMITTEE MEETING FEBRUARY 15, 2011 PAGE 3 • EARTHQUAKE ASSESSMENT OF PUMPING STATIONS Mr. Carroll provided a quick update. A bid was sent out to obtain an assessment of the 14 District pump stations ability to withstand a 7.0 earthquake. Only one contractor responded to the request for bid, Jerry Tucker, a structural engineer. Mr. Tucker has the experience necessary. The bid amount was $29,400. Mr. Carroll submitted a letter of agreement, signed by Mr. Tucker. Mr. Carroll will be requesting a budget adjustment transferring funds from the contingency account at the upcoming Board meeting. If the Board approves the budget adjustment the work will begin in March with findings available in September. CMSD SSMP SELF AUDIT — PROPOSED CONSULTANT CONTRACT Mr. Hamers reported two speakers who have conducted self -audit made presentations at the WDR self -audit training seminar. WDR is also trying to contact South Pasadena or the Sacramento area sewer district to have them speak about the audits they -have been through with the regional board and EPA. The seminar will include the enforcement people from the regional board. Mr. Carroll is considering a consultant for the CMSD's SSMP self -audit due by May 2, 2011. EDUCATION SEMINAR — INNOVATIONS IN SEWER MAINTENANCE, 3 -16 -11 A flyer was provided in the Committee packet regarding an upcoming webinar regarding best practices in sewer maintenance. Staff will be attending the webinar March 16, 2011. REGIONAL FOG SURVEY OCSD Staff conducted a survey of nine items considered fundamental to a successful FOG program. CMSD has all the components recommended. REGIONAL ADDITIVES SURVEY The results of a survey prepared by Carla Dillon, OCSD, regarding what agency's allow and use for grease, odor and insect control was provided. CMSD uses Golden Bell Insecta and sprays 300 to 500 manholes per year to remove the cockroaches. The product is environmentally safe. Many agencies use the product for roach control. Odor and corrosion products may or may not work, but the survey does help us understand what other agencies are using and provides us with more information. WDR TRIENNIAL REVIEW — ADOPTION BY SWRQB PRIOR TO 6/30/11 The review continues to be moved back but is supposed to be adopted by June 30, 2011. President Ooten questioned if an implementation period had been discussed. Mr.. Hamers confirmed no implementation period has been discussed. Staff will continue to update the Committee about the review progress. r1 U R. COSTA MESA SANITARY DISTRICT MINUTES OF BOARD OF DIRECTORS SEWER SYSTEM COMMITTEE MEETING FEBRUARY 15, 2011 PAGE 4 CANYON PUMPING STATION FORCE MAIN - SOLICITING PROPOSALS FOR F.M. REHABILITATION Mr. Tsalyuk has contacted a number of pipe bursting and slip liner contractors. Under the Uniform Construction Cost Accounting method the District is required to notify contractors on our list. Staff contacted WR Rasik to give them the opportunity to provide a proposal for three different methods. Once all proposals are received Staff will review and present to the General Manager and the sewer sub - committee. RECENT % OF RAIN INGRESS INTO SEWER SYSTEM President Ooten requested some calculations on percentage of rain ingress. Mr. Hamers does believe the District has less than 2% rain ingress District wide. There may be small select areas where ingress could be over 2 %. Mr. Hamers believes OCSD uses some conservative values in their model for percent rain ingress. OCSD's model is showing 64% rain ingress. OCSD's consultant who conducted flow monitoring on the Dover trunk during rain storms found 0 to 20% ingress. President Ooten stated Staff has done an admirable job and it appears we are below the 2% goal set by OCSD. Director Fitzpatrick questioned if OCSD could assist in funding the effort. Mr. Hamers responded OCSD has provided funding in the past and Staff has requested OCSD update their numbers on how much inflow and infiltration is making it to the plant and what they would like the course of events to be. President Ooten clarified OCSD had codified the goal of • less than 2% ingress and the District is attempting to meet the goal. In addition, it is a WDR requirement by the state for agencies to mitigate inflow and infiltration. Mr. Hamers estimates in the future the program will cost the District around $40,000. President Ooten noted the District does benefit by having less rain pumping through our pumping stations. ARTICLES OF INTEREST None provided this meeting. CMSD PROJECTS: Mr. Hamers reported Projects 129, 183 and 189 are in plan check. Project 189 -Rehab of Six Sewers Transferred to CMSD will be the first to go out for bid, then Project 129 Bristol Street Sewer Phase II followed by Project 183 - System Wide Sewer Reconstruction and finally Project 171 - Irvine Pump Station Force Main Rehab. SSC MEETING SCHEDULE The next meeting is scheduled for March 15, 2011 at 10:30 a.m. PUBLIC COMMENTS There were no public comments. • COSTA MESA SANITARY DISTRICT a MINUTES OF BOARD.OF DIRECTORS SEWER SYSTEM COMMITTEE MEETING FEBRUARY 15, 2011 � PAGE 5 • ADJOURNMENT The meeting was adjourned at 11:30 a.m. SECRETARY • • PRESIDENT ', �r COSTA MESA SANITARY DISTRICT MINUTES OF RECYCLING COMMITTEE MEETING February 22, 2011 Meeting Date Item Number 03/24/11 VI. A. 2. The Costa Mesa Sanita7 District Recycling Committee met on February 22, 2011 at 10:30 a.m. at 628 W. 19 Street, Costa Mesa. Directors Present: Jim Fitzpatrick Staff Present: Scott Carroll, Joan Revak, AJ Cully, Isidro Gallardo Others Present: Trisha Throop, Community Relations Recycling Coordinator, CR &R; Mike Carey, Director, Orange Coast College Recycling Center Director Fitzpatrick called the meeting to order at 10:30 a.m. • Director Fitzpatrick stated the Recycling Committee agenda will be organized in a new format: Standing Reports, New Discussion Items, and Action Items. He requested the agenda be disseminated to a larger distribution list to increase participation from thought leaders, residents, businesses and fellow Board members. I. Waste Diversion Report — January 2011 Mr. Carroll discussed the Waste Diversion Report. II. Recycling Report — January 2011 Director Fitzpatrick 'requested CR &R provide information on disposal and recycling percentages from other jurisdictions in order to compare results and create . benchmarks for performance. 111. Ordinance Enforcement Officer's Report Mr. Carroll discussed Mr. Gallardo's OEO Report. Director Fitzpatrick stated his concern regarding graffiti on trash containers. He recommended the OEO and CR &R drivers take pictures, document all sightings, and send the report to the City of Costa Mesa. 1totecting our community's health and the environment 6y providing sof d waste and sewer colrection services, www. crosdca.gov e Costa Mesa Sanitary District Minutes of Recycling Committee Meeting February 22, 2011 Page 2 Mr. Carey stated there is a very effective chemical graffiti remover on the market that is cheaper to use than spray paint. Mr. Carroll noted Mr. Gallardo completed the administrative citation template that will be sent to District Counsel for review. IV. Scavenging Report Mr. Carroll discussed the number of scavenging incidents in Costa Mesa during the month of January. Director Fitzpatrick requested a public outreach effort to inform residents of proper procedures regarding scavenging when it occurs. V. Orange County Waste & Recycling Grant Program Mr. Carroll reported the extension for the AB 939 Grant was approved for three years. Director Fitzpatrick suggested an action plan be made to effectively and efficiently allocate the $142,256 from the grant with as much education outreach as possible. VI. Vanguard University Green Conference — February 4, 2011 Ms. Cully and Mr. Carey discussed the conference. Attendance was lower, but overall, it was a very successful event. Director Fitzpatrick stated the speaker series was excellent. VII. 2011 Waste Characterization Study Mr. Carroll reported the City of Costa Mesa and Santa Ana Heights achieved an increase in their diversion rates based on the latest waste characterization study conducted by CR &R. Director Fitzpatrick requested a written copy of the methodology and the specific cost to perform waste characterization studies at CR &R. In an effort to identify additional opportunities for recycling, he would like to see a more detailed analysis performed on the residual waste stream. He suggested CR &R might be able to share insights with the District on what else could be done to increase diversion rates. Protecting our community's health and the environment by providing sorid waste and sewer coffection services. unt w. crosdca.gov • • 0 Costa Mesa Sanitary District Minutes of Recycling Committee Meeting February 22, 2011 • Page 3 Vill. Best Practices for Telephone Book Recycling Program Ms. Revak discussed the Best Practices report. Director Fitzpatrick made the following suggestions for the 2011 Telephone Book Program: establish a best practices information kit and distribute to each school, present a large promotional check for photo opportunities, have the Daily Pilot to cover the program, and monitor the distribution level of phonebooks. IX. SWANA Conference — The Road to Zero Waste — February 16 -17, 2011 Ms. Cully discussed the SWANA Conference in Los Angeles. Director Fitzpatrick requested the committee bring ideas together to develop a zero waste strategy that supports Strategic Plan Element 2.5. Mr. Carey added that a zero waste program in Costa Mesa is a slippery slope, because we do not have basic programs in place such as food composting. 0 X. Articles of Interest • Mr. Carroll discussed the Contra Costa Times, "Tehama County Landfill Diverting Waste" article. Director Fitzpatrick requested information from CR &R regarding what becomes of resin codes #3 -7, particularly resin code #5. XI. Proposed Anti - Scavenging Program Mr. Carroll discussed the formal anti scavenging proposal that will be brought before the Board of Directors at the March 24, 2011 meeting. Mr. Carroll thanked CR &R for their contribution to the program and their willingness to step up and become part of the solution. Mr. Carroll also shared a concern from President Ooten regarding this program' and the potential for an increase in tonnage which translates into higher costs for disposal which would need to be placed in the budget. Director Fitzpatrick questioned the legitimacy of CR &R increasing our costs for disposal since they would be benefitting from the increase in recycling revenues. Protecting our community's FieaftFi and the environment 6y providing sofid waste and sewer collection services. www. crosdca.gov v § t l% Costa Mesa Sanitary District Minutes of Recycling Committee Meeting February 22, 2011 Page 4 Director Fitzpatrick made the following recommendations for the staff report: the Costa Mesa Police Department will provide monthly statistics for service calls they receive, CMSD staff needs to plan a public outreach program to educate residents and lastly, scavenging creates a possibility for identity theft or other criminal intent. XII. Public Comments There were no public comments. Next Meeting Date — March 21, 2011 at 10:30 a.m. Director Fitzpatrick adjourned the meeting at 12:25 p.m. Secretary President Protecting our community's hearth and the.environment 6y providing soridwaste andsewer correction services. www, crosdca.gov N, • • • • Meeting Date Item Number 03/24/11 VI. A. 3. COSTA MESA SANITARY DISTRICT MINUTES OF BOARD OF DIRECTORS REGULAR MEETING FEBRUARY 24, 2011 CALL TO ORDER The Board of Directors of the Costa Mesa Sanitary District met in regular session on February 24, 2011 at 5:30 p.m. at 628 W. 19th Street, Costa Mesa. PLEDGE OF Director Scheafer led the Pledge of ALLEGIANCE Allegiance. INVOCATION Director Scheafer gave the invocation. • ROLL CALL DIRECTORS PRESENT: Robert Ooten, James Ferryman, Jim Fitzpatrick, Mike Scheafer DIRECTORS ABSENT: Art Perry was absent and excused. • STAFF PRESENT: Scott Carroll, General Manager; Joan Revak, Office Manager /Clerk of the District; Robin B. Hamers, District Engineer; Alan Burns, Legal Counsel; Sherry Kallab, Administrative Manager; Jacque Rogers, Assistant to Treasurer OTHERS PRESENT ANNOUNCEMENT OF LATE COMMUNICATIONS Dean Ruffridge, CR &R George Lazurak, CR &R Dan Worthington Costa Mesa Ms. Revak reported there were no late communications. COSTA MESA SANITARY DISTRICT PAGE 2 MINUTES OF THE BOARD OF DIRECTORS REGULAR MEETING HELD FEBRUARY 24, 2011 CONSENT CALENDAR • REPORTS MINUTE APPROVAL Minutes of Sewer System Committee Meeting — January 25, 2011 The Minutes of the Sewer System Committee Meeting of January 25, 2011 were approved as distributed. Minutes of Recycling Committee Meeting The Minutes of the Recycling Committee January 24, 2011 Meeting of January 24, 2011 were approved as distributed. Minutes of Regular Board Meeting — January 27, 2011 Minutes of the Special Board Meeting - February 1, 2011 Minutes of the Special Board Meeting — February 9, 2011 Minutes of the Special Board Meeting — January 19, 2011 FINANCIAL REPORTS Refunds Occupancy Report and Payment of $197,060.83 to Costa Mesa Disposal — January 2011 The Minutes of the Regular Board Meeting of January 27, 2011 were approved as distributed. The Minutes of the Special Board Meeting of February 1, 2011 were approved as • distributed. The Minutes of the Special Board Meeting of February 9, 2011 were approved as distributed. The Minutes of the Special Board Meeting of January 19, 2011 were approved as distributed. There were no refund requests for the month of January 2011. The Trash Occupancy Count documented an increase of five units for the occupancy report for solid waste collection as of February 1, 2011. Therefore, the total for January is 21,524 and the payment of $197,060.83 was ratified. is • • COSTA MESA SANITARY DISTRICT MINUTES OF THE BOARD OF DIRECTORS REGULAR MEETING HELD FEBRUARY 24, 2011 Contract Payment of $162,676.81 to CR Transfer — January 2011 Contract Payment of $11,223.12 to CR Transfer — Santa Ana Heights /Newport Beach — January 2011 Warrant Register for the month of January 2011 in the amount of $682,530.55 Directors Compensation & Reimbursement of Expenses for the month of January 2011. Investment Report for the month of January 2011 ENGINEER'S REPORTS Project Status Report PAGE 3 The contract payment of $162,676.81 to CR Transfer for recycling services and disposal for the month of January 2011 was ratified as submitted. The contract payment of $11,223.12 to CR Transfer for recycling services and disposal for Santa Ana Heights /Newport Beach for the month of January 2011 was ratified as submitted. Warrant Resolution #CMSD 2011 -8 was approved, authorizing the President and Secretary to sign the warrant ratifying the payment of certain claims and demands, and specifying the funds out of which the same were paid in the amount of $682,530.55. Director Compensation and Expense Reimbursements for the month of January 2011 were approved and ratified as follows: President Ooten: $1,326.00 + $147.68 Vice President Ferryman: $884.00 Director Scheafer: $1,326.00 + $220.89 Director Fitzpatrick: $1,326.00 Director Perry: $1,326.00 + $152.62 The Investment Report for the month of January 2011 was approved as submitted. The Project Status Report dated January 2011 was accepted 'as submitted. • END OF CONSENT CALENDAR COSTA MESA SANITARY DISTRICT PAGE 4 MINUTES OF THE BOARD OF DIRECTORS REGULAR MEETING HELD FEBRUARY 24, 2011 r Vice President Ferryman moved to accept the Consent Calendar. Director Fitzpatrick requested items A. 4 and 5 be pulled and Director Scheafer requested item C.9 be pulled. Director Fitzpatrick seconded the motion. Motion carried 4 -0. Director Fitzpatrick questioned paragraph 2.1 on Solid Waste — Explore Commercial Collection Services. President Ooten stated his opinion that the minutes accurately reflect that the item would be taken back to the Recycling Committee for further review and be brought back to the Board at a later time. Director Fitzpatrick moved to adopt the minutes of February 1, 2011. Director Ferryman seconded the motion. Motion passed 4 -0. Director Fitzpatrick stated the Board had a discussion on Styrofoam and Staff was asked to bring back a policy on banning placement of Styrofoam in District containers. Director Scheafer moved to adopt the minutes of the meeting held on February 9, 2010. Director Scheafer seconded the motion. Motion carried 4 -0. On Item C.9., Director Scheafer questioned the Occupancy Report Count and the meaning of a net increase of 5 units. Ms. Kallab stated it meant there was an increase of 5 new services, not necessarily new buildings. Director Scheafer moved to accept the Trash Occupancy Count as presented. Director Fitzpatrick seconded the motion. Motion carried 4 -0. WRITTEN COMMUNICATIONS Ms. Revak presented an invitation from the Costa Mesa Historical Preservation Committee and the Costa Mesa Historical Society to the Diego Sepulveda Adobe is Reopening Ceremony on Saturday, March 5, 2011 at 10:00 a.m. PUBLIC COMMENTS President Ooten requested any public comments. Mr. Dan Worthington, former CMSD Director, requested the Board consider two items be agendized in the future. The first issue Mr. Worthington presented was of creating new voting divisions by dividing the City into five voting districts and stated his opinion on advantages for the Board members and the voters.. The second issue Mr. Worthington presented was on term limits and he pointed out the forms' of government having term limits. Mr. Worthington stated a better form of government exists when there has to be an automatic change of representation avoiding stagnation and fresh ideas come from freshly elected people who see things differently. President Ooten thanked Mr. Worthington for attending. GENERAL MANAGER'S REPORTS Mr. Carroll informed the Board the U. S. Green Building Council is going to certify the new Yard building as "Platinum" LEED. The District will receive a plaque with this designation. This is the first building in the City of Costa Mesa with a Platinum LEED designation. • COSTA MESA SANITARY DISTRICT PAGE 5 MINUTES OF THE BOARD OF DIRECTORS REGULAR MEETING HELD FEBRUARY 24, 2011 • PRELIMINARY BUDGET CALENDAR FOR FISCAL YEAR 2011 -12 Mr. Carroll presented a schedule for the fiscal year 2011 -12 Budget Calendar. Director Fitzpatrick' moved to accept the 2011 -12 Budget Calendar and set the date of Wednesday, April 27, 2011 at 5:30 p.m. to review the preliminary budget; and, if necessary, another budget meeting will be held on Thursday, May 12, 2011 at 5:30, p.m.. Director Scheafer seconded the motion. Motion carried 4 -0. SALARY RANGE ADJUSTMENT - ADMINISTRATIVE SERVICES MANAGER Mr. Carroll requested a salary range adjustment for the Administrative Services Manager with the justification that the position serves as a department head overseeing personnel and financing functions. More recently, the position has taken on risk management roles such as being the administrator of the District's Injury Illness and Prevention Program. Mr. Carroll presented data on the salary ranges for similar positions in other organizations. Director Fitzpatrick stated he is supportive of the increase, however, in the future requested comparisons with Districts other than "Water' be used. Director Fitzpatrick moved to approve the salary range adjustment for the Administrative Services Manager with an annual low salary of $69,892 and a maximum $90,479 retroactive from October 2010 through February 2011. Director Schaefer seconded the motion. Motion carried 4 -0. ANTI - SCAVENGING PROGRAM Mr. Carroll reported Staff has developed a program in an attempt to deter scavenging from occurring within District boundaries, as scavenging recyclable materials from the residential automated carts can have a negative impact on the community in two different and distinct ways: Recyclable material is a commodity and the revenues received from recyclables help stabilize costs for providing collection services. Fewer recyclables collected and processed means fewer revenues to offset expenditures, which can result in cost increases that are passed on to residents in the rate structure. Cities in California are required to divert 50% of waste from the landfills. In 2007, the State changed its reporting requirement to comply with AB 939 by establishing a per capita disposal rate and the State establishes a specific annual per capita disposal rate of 8.5 pounds per resident. The City depends on District data to help achieve this target. In 2009 the City's annual per capita disposal rate is 5.1 pounds per resident which is well below the State's target. Fewer recyclables received could result in an increase of refuse tonnage being reported to the City thus increasing its per capita disposal rate per resident and jeopardizing the State mandated target. In addition, the District has a Strategic Plan goal to divert annually 60% COSTA MESA SANITARY DISTRICT PAGE 6 MINUTES OF THE BOARD OF DIRECTORS REGULAR MEETING HELD FEBRUARY 24, 2011 r of residential waste from the landfills. Currently, the District is achieving a 54% annual diversion rate. Fewer recyclables received could increase refuse tonnage delivered to the landfills, which could result in decreasing the District's diversion rate. Mr. Carroll reported Staff met with the City of Costa Mesa and CR &R Staff to discuss the level of scavenging that is occurring in the community and to work together on developing a program to deter such activity. At the meeting it was determined scavenging of recyclable materials is a problem in the community where the Police Department is receiving an average of 120 scavenging reports a year in the last two years. Staff has also explored using lockable containers. On collection day, residents lock their containers with a key and when CR &R's refuse trucks arrive to empty the containers, the lid will open from the weight of materials being emptied into the truck. It is not necessary for the driver to exit his vehicle to unlock the container before emptying it. CR &R has offered their assistance to the program by offering these types of containers to District residents. CR &R has agreed to purchase the lockable containers, deliver the new containers to homeowners, switch out the old containers and maintain the lockable containers. The lockable containers would be available on request only. Residents wanting to receive lockable containers will be required to call the District office for such a request and Staff will coordinate with CR &R on a delivery.date to homeowners. To advertise the new containers, Staff will post information on the District's website and will provide information in the next newsletters. Director Scheafer stated the residents have a responsibility to protect their own identities and should not depend on the District. Director Scheafer suggested the District publicize this through newsletters and the website. There would be a charge for more than two containers. Director Fitzpatrick asked what obligation the District has. District Counsel stated the CMSD does have the responsibility to the hauler to protect the recycle stream for the contractor but does not have the obligation to enforce the law. Mr. Ruffridge stated a CR &R concern if this is very successful with the community, would the additional residents be placed on a waiting list or would the Board consider the use of other funds to use for additional lockable containers. Mr. Carroll stated it would be a decision for the Board to make should that situation occur. U COSTA MESA SANITARY DISTRICT PAGE 7 MINUTES OF THE BOARD OF DIRECTORS REGULAR MEETING HELD FEBRUARY 24, 2011 Director Fitzpatrick suggested the District encourage residents to place their recyclables in the lockable containers to prevent the loss of recyclables from the waste stream. Director Fitzpatrick motioned 'to direct Staff to adopt the Staff's recommendation of . the anti - scavenging program along with recommendations from the Recycling Committee to include the provision that one container be allocated per household. Director Scheafer seconded the motion. Motion carried 4 -0. REVISED STANDBY POLICY Mr. Carroll presented a Revised Standby Policy for consideration by the Board of Directors to approve a revision to Administrative Regulation No. 2.14 regarding standby procedures and protocols. Currently, C &R Drains is the District's first responder when an emergency arises during non - regular business hours for incidents such as a failed pump station or an SSO. C &R Drains has been in the sewer business for thirty years and they are located locally in Costa Mesa. Per the terms of the agreement,. C &R Drains must respond immediately to after hour service calls and they must be on -site within thirty minutes or less after receiving the call. Because they have staff living in or near Costa Mesa, C &R Drains is able to meet this requirement of the .contract. After arriving to the emergency scene, CR &R will sometimes rely on staff's expertise and knowledge on the system so C &R will call staff on their day off seeking advice and /or to receive directions. The previous maintenance supervisor did not charge the District for after hour telephone conversations with C &R Drains; however, the District did pay him overtime for responding to emergencies during non - regular work hours. ' The previous supervisor was the only non - exempt employee who would receive after hour phone calls from C &R Drains and was usually the only person responding to incidents if the situation required. The District's Lead Maintenance Worker is now responsible for receiving after hour phone calls from C &R and responding to emergencies Monday through Thursday, but during the weekends and holidays, the District will have three non - exempt employees available to assist C &R Drains (Lead Maintenance Worker and 2 Maintenance Workers). • COSTA MESA SANITARY DISTRICT PAGE 8 MINUTES OF THE BOARD OF DIRECTORS REGULAR MEETING HELD FEBRUARY 24, 2011 • Mr. Carroll stated the three District employees will be available to C &R Drains on rotating weekend shifts and holidays. According to Fair Labor Standards Act (FLSA), if employees are restricted and are effectively "engaged to wait" then compensation is required. However, the amount of compensation is determined by the employer. Mr. Carroll stated the following standby compensation is proposed for the Board's consideration. A flat fee of $50.00 per day while on standby status. If C &R Drains calls the standby person, he will be paid his standard hourly rate with a guarantee of at least one hour of pay. The standard hourly rate varies from $24.16 to $28.75 an hour. If the emergency cannot be resolved over the phone and the standby person needs to respond to the scene, he will be paid the overtime rate of one and one -half times his hourly rate. Mr. Carroll stated District Counsel has reviewed and approved the revised Standby Policy, which is attached hereto. The flat fee for standby compensation will cost the District $9,550 a year. • The costs for handling incidents by phone and the cost for overtime is difficult to estimate because these costs will fluctuate year by year depending on how many emergencies arises. Director Ferryman moved to approve the Revised Standby Policy. Director Scheafer seconded the motion. Motion carried 4 -0. SPECIAL BOARD MEETING ON "BRANDING" Mr. Carroll stated this item was discussed at the Strategic Planning session. Director Ferryman suggested bringing in a consultant to assist with this process. Director Scheafer agreed and suggested CMSD Board and Staff hold a meeting to discuss the issue and then decide if a consultant is necessary. Director Fitzpatrick stated he would like to see Maintenance Staff dressed in really nice District uniforms, and vehicles with the District Seal better maintained exterior wise. Director Fitzpatrick expressed the desire for better publicity of the District. A meeting is scheduled for Thursday, March 17, 2011 at 11:00 a.m. Mr. Harriers stated he is unable to attend and also noted that this was addressed by the Board many years ago and the District thought about changing the name to better separate itself from the City. • COSTA MESA SANITARY DISTRICT PAGE 9 MINUTES OF THE BOARD OF DIRECTORS REGULAR MEETING HELD FEBRUARY 24, 2011 BUDGET ADJUSTMENT - SEISMIC STUDY ON PUMP STATIONS Mr. Carroll reported funds in the amount of $29,400 are required for a study to evaluate the District Pump Station's ability to withstand a major earthquake. Mr. Carroll noted a recommendation was made by the sewer committee to follow Orange County Sanitation District's lead and conduct an evaluation of the effect of a large earthquake on the District's pump stations. Requests for proposals were sent to four structural engineers. One of four engineers, Jerry Tucker, responded with a proposal in the amount of $29,400. A transfer from the contingency account to professional services will be required to fund the study. Director Ferryman moved to approve the budget adjustment in the amount of $29,400 to fund a study to evaluate the District Pump Station's ability to withstand a major earthquake. Director Scheafer seconded the motion. Motion carried 4 -0. RECYCLING COMMITTEE Director Fitzpatrick reported on the Recycling Committee meeting held on February 22, 2011, and brought attention to the structure of the agenda and giving more perspective on new discussion items. The Committee developed a list of participants who will be invited to the meetings including Mike Carey, OCC, Trisha Throop, CR &R, the City of Costa Mesa Recycling Coordinator and a representative from Earth Resources Foundation. Director Fitzpatrick reported Staff will develop a "Recycling Calendar" to be efficient with time and resources. Director Fitzpatrick discussed the Recycling Reports and stated his opinion that the numbers were not that meaningful. Director Fitzpatrick requested Staff to provide some comparative numbers. Director Ferryman asked if Director Fitzpatrick was asking Staff to investigate other Cities waste stream numbers and stated CR &R should have this information. Mr. Ruffridge stated CR &R can provide this information. Director Ferryman stated his opinion that Staff can obtain this information from CR &R and it is not a realistic or good use of Staff's time performing a study. Mr. Ruffridge reported on a study CR &R did for the CMSD a few years Is ago and CR &R hired a consulting firm to analyze what was left in the barrels and the majority was organics. CR &R has all the numbers and can supply to the CMSD. COSTA MESA SANITARY DISTRICT PAGE 10 MINUTES OF THE BOARD OF DIRECTORS REGULAR MEETING HELD FEBRUARY 24, 2011 Director Fitzpatrick stated he would like to have Zero Waste on the 0 next agenda and the Recycling Committee would develop a plan on how to define "Zero Waste ". Mr. Ruffridge presented a report on the CMSD Waste Characterization Study performed on the mixed solid waste collected from January 25 through February 2, 2011 for the Costa Mesa and Santa Ana Heights Districts. Mr. Ruffridge reported CR &R performs random sampling of routes from various partner municipalities to establish waste characterizations for incoming loads to the CR Transfer processing plant. The random sampling and corresponding diversion levels of the samples from each load establish a new diversion percentage for each municipality. The procedure is approved by,the Cal Recycle Board and is accomplished under the direction of a consultant specializing in waste characterizations. Mr. Ruffridge reported a significant increase in diversion going forward for both communities of the Costa Mesa Sanitary District with 54.14% for Costa Mesa and 51.97% for Santa Ana Heights. Director Ferryman stated the Board needs to make a conscious decision on how aggressive the District wants to be in recycling percentages and the cost involved. Anything over 50% required by the state costs $55.52/ton and the ratepayers need to know that fact. There is an • economic consequence to increase the recycling percentage. Ms. Revak reported on the school telephone book program and practices by many of the schools participating in the 2010 program. The schools participating who achieved good results shared their tactics that included collection of phone books yearlong; reaching out via e-mail distributions lists, to parents, grandparents, friends, work places, local businesses even to those living outside the area; large signs placed on the collection dumpster as a reminder to parents and to attract attention from people passing the schools who wish to participate in recycling; students and teachers make telephone calls to friends; flyers; e-mail; school website and word of mouth. Director Fitzpatrick reported the District was informed by OC Waste & Recycling of a project extension of three years to December 31, 2013 for the Grant program. Director Fitzpatrick expressed his desire for more Director participation in the Recycling Committee. Director Fitzpatrick stated the next meeting date for the Recycling • Committee is March 22, 2011. COSTA MESA SANITARY DISTRICT PAGE 11 MINUTES OF THE BOARD OF DIRECTORS REGULAR MEETING HELD FEBRUARY 24, 2011 • ENGINEER'S REPORTS Mr. Hamers stated he had nothing to report: SEWER SYSTEM COMMITTEE Director Ooten reported on the Sewer System Committee meeting held February 15, 2011 with all five Directors participating. TREASURER'S REPORTS Ms. Rogers stated she had nothing to report. ATTORNEY'S REPORTS MANAGER -BOARD COMMUNICATIONS AND ISSUES Mr. Burns stated he was advised by the General Manager that the Board of Directors would like legal guidance on the subject of General Manager communications to the Board with regard to the Brown Act and other District rules. • Mr. Burns stated this was a hot topic recently and produced an appellate decision, Wolfe v. City of Fremont, which had generally held that a city manager could lobby his council members with what he wanted to accomplish as long as he did not advise any council member of another council member's position. Mr. Burns advised that it produced a quick legislative abrogation of the Wolfe case, and Government Code Section 54952.2 was enacted. That section clarified that no person should use a series of communications (including faxes or emails) to discuss subject matter within the agency's jurisdiction. It provided, however, that it would not be a violation for an employee such as the General Manager or any official (Board member, etc.) from engaging in separate conversations or communications to answer questions or provide information (newsletters or similar emails) if that person does not communicate the comments or positions of other members of the legislative body. This would allow the General Manager to send a communication to all Board members as long as the communication did not mention the comments or positions of other Board members and, it would not be appropriate for a Board member to respond with "reply all" because a Board member would have communicated his position with the others. Mr. Burns provided a copy of his June 26, 2009 memo to the Board on this subject. COSTA MESA SANITARY DISTRICT PAGE 12 MINUTES OF THE BOARD OF DIRECTORS REGULAR MEETING HELD FEBRUARY 24, 2011 r Mr. Burns also informed the Board of another issue the Board of Directors desired guidance on was whether it is appropriate to provide other Board members with information provided in response to one Board member's inquiry. Mr. Burns reported the District actually has a rule directly on -point that was adopted when a previous Board member was requiring an inordinate amount of Staff time. Mr. Burns stated the Manager shall respond to individual Board member inquiries unless the Manager determines it would take an inordinate amount of time, in which case full Board approval is to be sought. Further, it provided that copies of materials prepared for one Director shall be distributed to all Directors. This rule is set forth in District Operations Code Section 3.01.100. Director Fitzpatrick stated his opinion that the Manager exercise his discretion in responding to requests by one Director as to whether it is necessary to divulge the matter to the entire Board. Mr. Burns stated there is a special rule with regard to emails and Directors should not send emails between each other. CLERK OF THE DISTRICT REPORTS PROCLAMATION FOR ALLAN ROEDER, COSTA MESA CITY MANAGER • Ms. Revak provided a Proclamation for Costa Mesa City Manager for presentation at the celebration of Mr. Roeder's career on March 3, 2011. Director Fitzpatrick requested the District seal be placed on the proclamation and Ms. Revak assured the Board a gold seal with the District's seal would be placed below the signatures and the proclamation would be nicely framed. Director Ferryman moved to direct the President and Secretary of the CMSD Board of Directors to sign the proclamation. Director Scheafer seconded the motion. Motion carried 4 -0. LOCAL MEETINGS ORANGE COUNTY SANITATION DISTRICT (OCSD) Director Ferryman gave a report on the OCSD meeting held on February 23, 2011. Other Meetings Qualifying for Reimbursement Director Fitzpatrick reported he is attending classes at California Residential Recycling Association (CRRA) where he is learning about general recycling, zero waste, C &D and organics and will be credentialed in waste management upon completion of the program. COSTA MESA SANITARY DISTRICT PAGE 13 MINUTES OF THE BOARD OF DIRECTORS REGULAR MEETING HELD FEBRUARY 24, 2011 • President Ooten and Director Perry attended the CMSD Sewer System Sub - Committee meeting where they study hot spots. Director Fitzpatrick reported on the City /Districts Liaison Committee and stated his opinion thatt it was one of the most effective meetings he has attended. OLD BUSINESS There was no old business to discuss. NEW BUSINESS SDRMA Notification of Nominations — 2011 Election Board of Directors Director Scheafer expressed his desire to be nominated for the SDRMA seat that is up for reelection should he not be selected for the CSDA seat. The SDRMA term of office is for 4 years beginning January 1, 2012 and expiring December 31, 2015. Nomination documents must be received in • SDRMA's office no later than .5:00 p.m. on Wednesday, May 4, 2011. This item will be continued to the March 24, 2011 meeting. ORAL COMMUNICATIONS AND DIRECTOR COMMENTS Discussion was held on the comments made earlier in the meeting by Mr. Worthington and agreed it would not be in the best interests of the taxpayer to expend funds to investigate measures that would have to take place to determine if the District could break up into sections. ADJOURNMENT President Ooten adjourned the meeting to Closed Session at 7:30 p.m. to discuss personnel performance evaluation pursuant to Government Code Section 54957 for the General Manager President Ooten reconvened the regular meeting at 8:00 p.m. and announced the Board approved a 4% raise for the General Manager and an. adjustment in his severance pay from six to nine months. COSTA MESA SANITARY DISTRICT PAGE 14 MINUTES OF THE BOARD OF DIRECTORS REGULAR MEETING HELD FEBRUARY 24, 2011 President Ooten adjourned the meeting at 8:05 p.m. Secretary President • • COSTA MESA41NITARY DISTRICT CAPITAL IMPROVEMENT PROGRAM 2010 -2011 PROJECT: #101 West Side Pumping Station Abandonment PROJECT MANAGER: Rob Harriers, District Engineer DESCRIPTION: Abandon 6 CMSD pumping stations, abandon the CNB station in the CNB island on W 19th Street, and abandon the private pumping station on W. 18th Street by constructing new gravity alines. The project would also alleviate the north half of the Banning Ranch. A preliminary lengineer's estimate is $3 million. START DATE: — -- ____17/1/2012 — - -- - - -- - - - - - -- ------------------- - -- COMPLETION DATE: 6/30/2013 STATUS REPORT: 8/26/10 CIVISD staff and two Directors met with OCSD staff on 8/4/10 to discuss the framework of the project. OCSD will be constructing its own gravity sewer to accept the CMSD and CNB flows and .send it under the Santa Ana River to OCSD Plant No: 2. OCSD ------- - - - - -- - - - -.. - - - -- - --------------- 9/23/10 - OCSD was provided with plans, maps and flow figures for their review. OCSD will be hiring a consultant to prepare the design r their facilities.— 10/26/10 - OCSD requested copies of all CMSD pumping station plans, which were provided. OCSD anticipates hiring a consultant to prepare an EIR and alignment study in 2011. CMSD requested a joint EIR. 11/18/10 - No change. 12/20/10 - No change.— � -� --- - - -- ��- - -� - - - - -- - - -- — -- -- - - - - -- —- -- 01/27/11 - No change. I 02/24/11 - No change. Staff will be contacting OCSD to review their status. 03/24/11 - Staff met with OCSD Project Managers on 3/8/11 to review OCSD's scope of work and project timing. FINANCIAL STATUS throw h 02/28/11: Approved Proj Budget June 30, 2010 Accumulated Cost Current Year Expenditures Account Number Encumbrances Balance #101 999,941 - 3,360 - 996,581 20 Total 999,941 - 3,360 - 996,581 o� W„ � 7 v m m <z �a A Z . C 3 a M • COSTA MESA SANITARY DISTRICT CAPITAL IMPROVEMENT PROGRAM 2010-2011 PROJECT: #129 Bristol Street Sewer Phase 11 PROJECT MANAGER: IRob Harriers, District Engineer T L DESCRIPTION: Increase sewer size in Bristol Street Southbound between Irvine Ave and Birch Street. Phase 1 constructed the first 1,400 L.F. and this phase will be the remaining 700 L.F. using pipe bursting. The Engineer's Estimate is $461,758. START DATE: 10 -Aug COMPLETION DATE: ---Mid 2011 STATUS REPORT: 9/23/10 - The design phase has started with survey work to identify water valves in the vicinity of the new sewer line. 10/2.6/10 - The Design phase is continuing including designing water line relocation plans for the portion of water line in conflict with the sewer. 11/18/10 - A meeting was held 10/27/10 at IRWD and it appears the new sewer can be pipe bursted under the existing water line at Irvine Ave thereby alleviating the necessity to relocate the water line. Work on the plans is continuing.- 12/20/10 - The plans are being submitted for first plan check to the City of Newport Beach, OCDA, I RWD, and the Gas Company. Work on the specs is beginning. 01127111 - The project specifications are being prepared. 2/24/11 - The plans and specs are each 95% complete. Processing plans with other utilities is continuing and plans are still in plan 03124111 - Staff is coordinating a soils investigation of Bristol Street where the pipe bursting excavations will occur. FINANCIAL STATUS throw h 02/28/11- I June 30, 2010 Account Number Approved Proj Accumulated Current Year Budget Costs Expenditures Encumbrances Balance #183-2 1,580,192 1,077,023 24,093 479,076 20 Total 1,580,192 1,077,023 24,093 479,076 • • J • COSTA MESA QNITARY DISTRICT CAPITAL IMPROVEMENT PROGRAM 2010-2011 PROJECT: 1#171 Irvine Pumping Station Force Main _PR_ _0_J_EC_T MANAGER_: �Rob —Hamers, District Engineer - DESCRIPTION: Rehabilitate the existing 3,000 L.F. of 14 force main by inserting a 12" HDPE liner. The portion Hof 12" PVC SDR 35 force main constructed with the pumping station to remain. The Engineer's START 10-Aug COMPLETION DATE-,-- )Mid 2011� . ...... STATUS REPORT: 9/23/10 - The design phase has started with survey work and aerial photogrammetric to prepare a base plan for design. ------ — ------- 10/26/10 - The design phase is continuing. The base plan is complete and work on the plan and profile has begun. 11/18110 - The profile of the existing force main and the location of the insertion ptits has been added to the plans. 12/20/10 -The plans are approximately 50% complete and work is continuing. 01127/11 - Proposals are being received for a soils investigation and report. Work is continuing on the plans and specs. ----------- 02/24111 - The plans are 60% complete and the specs are 10% complete. Staff obtaining information for the sliplining specs. 03/24/11 - Staff is coordinating a soils investigation at 5 locations where excavations for the slip-lining will occur. ---------- FINANCIAL STATUS throui 3h 02/28/11: Approved Proj ju—ne-10—, Accumulated Current Year Account Number Budget Costs 1 Expenditures Encumbrances Balance #171 1,360,000 204,4A7 7-' 15,244 1,140,309 20 1 ITotal 1,360,000 204,447 15,2" 1,140,309 COSTA MESA SANITARY DISTRICT CAPITAL IMPROVEMENT PROGRAM 2010-2011 PROJECT: 4185 System Wide Sewer Reconstruction - Phase 1 PROJECT MANAGER: Rob Harriers, District Engineer DESCRIPTION: i Reconstruction of the Grade 5 sewer problems disclosed during the 2006-2009 televising project. There I are 4 phases to the project with each phase reconstructing approximately 64 locations and the preliminary Engineer's Estimate for each phase if $1 million. START DATE: COMPLETION DATE: Mid 2011 - STATUS —RE- —PO--RT—: 9/23/10 -The design phase has begun and base maps and plans are being prepared. 10/26/10 - The design phase is continuing. Grade 5 sewer repairs that are likely to collapse are being repaired immediately under a letter of agreement with local contractors. 11/18/10 - Nearly all 64 locations for the project have been selected and videos viewed. A total of 4 Grade 5 repairs have been repaired outside the plans and specs due to possible collapsed pipes. 12/20110 - The plans are approximately 90% complete. After another review, the plans will be submitted to the City of Costa Mesa for plan check. 01/27/11 - The plans were submitted to the City of Costa Mesa and the City of Newport Beach for 1st review. 02124/11 - The plans are 90% complete and the specs are 85% complete. Certain areas in Costa Mesa and Newport Beach require traffic control plans. 03/24/11 - Plans were re-submitted to the City of Newport Beach for 2nd review. FINANCIAL STATUS through 02/28/11: Approved Proj June 30, 2010 Accumulated Current Year Account Number Budget Costs Expenditures Encumbrances Balance #185 1,086,000 63,944 —1—,0-22,056 Total 1,086,000 63,944 1,022,066 0 0 0 COSTA MES ITARY DISTRICT CAPITAL IMP*MENT PROGRAM .)n4n 44 PROJECT: #188 Conversion of Sewer Atlas to GIS PROJECT MANAGER: Rob Hamers, District Engineer — — - - ----- ---- Conversion of hand-drawn sewer atlas to electronic GIS format; preparation of sewer cleaning map and schedule; preparation of Computerized Maintenance Management System (CMMS); and preparation of Hydraulic Modeling program. 26-Oct-09 START DATE: COMPLETION DATE: 30- Sep -11 STATUS REPORT: 2/25110 - 100% of the GIS sewer asset data has been updated/corrected based on CMSD's lateral atlas; 40% of the data has been Qk6C—dby CMSD; 100% of the wastewater drainage water sheds have been created; and 100% of the pipe segments have been updated with their appropriate cleaning frequency. Laterals are currently being created in the GIS. 3/25/10 - EEC is continuing progress on finalizing sewer main and lateral information while developing cleaning zones with annual, bi-annual, and tri-annual cleaning frequencies noted. The CMSD GM has requested the necessary parcel data from the County Assessor through a second public records request. 4/22/1-0 - Phase 'l of the project is 90% complete, plus EEC has greatly assisted the District by preparing a District wide map showing the Grade 4 and Grade 5 pipe problems to support justification for using fixture fees to perform the necessary reconstruction. _91277PF6-_Phase f consisting -oif converting the atlas to GIS, developing CMMS, and producing cleaning maps for the sewer system is 95% complete. The CMSD GM is working on obtaining the basic parcel data needed to complete the atlas. 6/21/10 - Phase I will be completed when the District obtains the basic parcel data from the County. The District needs to authorize Phase 11 to begin by the end of June 2010 to remain on schedule. 7/22110 - EEC requires the basic parcel data to complete Phase I. The notice to proceed on Phase II was given to EEC on 6/25/10. 8/26/10 - EEC is still waiting for the basic parcel data to complete Phase I along with a few sets of plans from the District Engineer to complete the update. The sewer cleaning maps in Phase I were completed as well. Phase 11 (CMMS) is underway. 9/23/10 - EEC has completed placing the last 3 years of construction plans into the GIS atlas while the General Manager is attempting to obtain the basic parcel data for the GIS. - EEC is - working on the Phase 11 CMMS program. -------- - 10—/26/10- The General Manager's request to obtain discounted parcel data for the atlas will be considered by the County Board of Supervisors in October or November 2010. Work on Phase 11 CMMS is continuing. 11118110 - The General Manager is attempting to obtain the basic parcel data. Work on Phase 11 CMMS is continuing. 12/20/10 - The General Manager is still pursuing the basic parcel data for the sewer atlas while EEC remains on schedule creating the CMMS program. 01/27/11 - The General Manager is still pursuing the basic parcel data for the sewer atlas while EEC remains on schedule creating the CMMS program. The General Manager contacted Supervisor Moorlach's Office for assistance. County staff is going to approve the request to purchase the data for $2,500. Needs Board of Supervisors approval. Board date with CMSD request not set yet. 02/24/11 " Staff met on 2/1/11 at EEC to assist in developing the Phase 11 CMMS. EEC provided a matrix of the program for staff to consider. 03/24/11 - EEC is continuing work on Phase 11 CMMS. FINANCIAL STATUS throw l ih 02/28/11: Account t—Num be-r— Approved Proj Budget June 30, 2010 Accumulated Cost Current Year Expenditures Encumbrances Balance #188 194,875 194,875 62,703 2,390 129,782 20 [Total 194,875 62,703 2,390--[' I 129,782 • '_1 COSTA MESA SANITARY DISTRICT CAPITAL IMPROVEMENT PROGRAM 2010-11 PROJECT: #189 Rehabilitation of Six Sewers Transferred to CMSD i amers, Di R66 H strict Engineer MANAGER: PROJECT ��NAGER: DESCRIPTION: Rehabilitation of the Six Sewers Transferred to CMSD from OCSD. OCSD paid CMSD —1 r $1.3 million for the work and plans and specs are being prepared. The Engineer's Estimate is $350,000. START DATE. !February 1, 2010 COMPLETION DATE: Mid 201 1 II -STATUS REPORT: 4/22/10 - Engineering staff has discussed the sewers and deleted non-essential items from the project scope of work. Plans and specs are 5% complete. 5/27/10 - Proposals were -obtained - for traffic engineering- and —soils investigation for removing the sag in the sewer in South Cost Drive easterly of _F_ Harbor Blvd. Plans and specs are approximately 25% complete. 6/21/10 Traffic Control Plans are being completed for the South Coast Drive lane closure to allow drilling for the soils report. Progress on the project plans is continuing. 7/22110 - The design phase is continuing. The land closure plan was completed and drilling for the soils investigation on South Coast Plaza has occurred. 8/26110 -The plans are ready for submittal to the City of Costa Mesa for 1st plan check. Work is beginning on the specs. The scope of work on the project was minimarized to save the District as much as possible of the $1.3 Million paid b OCSD. _______ 9/23110 - Additional investigation is occurring into the sag on South Coast Drive, which may be longer than first anticipated. Survey work is occurring and staff will be recommending additional CCTV to final the plans and place the project out to bid. 10126/10 -The field crew will be cleaning the sewer on South Coast Drive and observing the flows to verify the length of sewer in the sag. After this item is resolved, the plans and specs will be placed out to bid _ -11/18/1-0 - A contractor will be potholing theTT' sewer �inSouth Coast Drive 110' east of the Harbor Blvd. MH followed by surveyors shooting the elevation of the sewer. This allows the design of the sag remediation to be resolved if the elevation is lower than the manhole. 12/20/10 - The potholing results indicate the sewer in South Coast Drive is severly out of grade and the 600' reach in South Coast _Drive will have to be reconstructed. The plans are being submitted to the City of Costa Mesa for first plan check. 01/27/11- The project specifications are being prepared. 02/24/11 - The plans and specs are each 95% complete. The plans are still in plan check. 03/24111 - The plans and specs were out to bid on 3/1/11 and bid opening is 03/29/11. FINANCIAL STATUS through 02/28111 Approved PrOi Budget June 30, 2010 Accumulated Cost Current Year Expenditures Account Number Encumbrances Balance #189 75,867 17,112 32,847 25,908 ELL 20 Total 75,867 17,112 32,847 25,908 i • • • Meeting Date Item Number 03/24/11 VI. C. 5. costa �44esa Sanitary t ... an Independent ,Special District Memorandum To: Board of Directors From: Janel Jackson Date: March 1, 2001 subjed: REFUND REQUEST FOR BOARD APPROVAL There were no refund requests for the month of February 2011. Janel Jackson Office Specialist II Meetin Date Item Number 03/24/11 VI. C. 6. 4 y i Mesa S aynita i L ict D "s ... an Incbepen6ent Special District Board of Directors March 1, 2011 Robert Ooten SUBJECT: TRASH OCCUPANCY COUNT James Ferryman Mike Scheafer Dear Board of Directors: James Fitzpatrick Arthur Perry Board of Directors Clerk of the District Costa Mesa Sanitary District 628 W. 19"' Street oin B. Hamers rict Engineer Costa Mesa, CA 92627 -2716 Staff Scott C Carroll SUBJECT: TRASH OCCUPANCY COUNT General Manager Dear Board of Directors: Joan Revak Once Manager There is a net increase of 4 units for the occupancy report for solid waste Clerk of the District collection as of March 1, 2011; therefore, the total occupancy count for March 1, 2011 is 21,528. oin B. Hamers rict Engineer Staff recommends the following: (949) 631 -1731 1. The Board of Directors accepts the occupancy count as presented Wan R. Burns using 21,528 as the correct number of units. Legal C.'ounse! 2. The Board of Directors directs staff to prepare a warrant to Costa Mesa Disposal for December collection based on this occupancy Marcus D. Danis Treasurer report so long as the contractor fulfills the obligations of the agreement. Said payment in the amount of $197,097.45 to be ratified on the April 2011 warrant list. Phone. Sincerely, (949) 645 -8400 Fax (949) 650 -2253 Sherry Kallab Administrative Manager Address 628 W. 19th Street. Costa Mesa, CA cc: Costa Mesa Disposal 92627 -2716 Permit Processing Department %4OPrimed on �[ // f Recycled Paper Protecliq ow COi'K6Y[I4.iY1L1,7's tF anb envirojime t � p'Y(TtifCN soEib hwte � sewer C.o1le 60ft sei'7lices. I . CRT° d ° 111ACORPORAME10 •0jjM2010MM1200173108 BILL TO: COSTA MESA SANI DIST AREA 9 628 W 19TH ST COSTA MESA CA 92627 Meeting Date Item Number 03/24/11 VI. C. 7. I L ', TO PAY BY CREDIT CARD, PLEASE FILL. IN INFORMATION ON BACK OF REMITTANCE INVOICE: #: INVOICE DATE: 17310 3/01/11 COSTA MESA SANI DIST AREA 9 P.O. BOX 1200 COSTA MESA CA 92627 CUSTOMER #: 09— 9 2 PREVIOUS AMOUNT DUE PAYMENTS CURRENT CHARGES TOTAL DUE _ 162,676.81 �i 143,232__12 12 162,676.81 143,232 Please detach here and return _] with your payment CHECK # CR TRANSFER, INC. I ®+ ® ® 0'® m 2/01/11 52.220 5,944.72 RESIDENTIAL WASTE 12 113.84 2/02/11 RESIDENTIAL WASTE 17 160.51, 52.220 8,386.01 2/03/11 RESIDENTIAL WASTE 14 138.5 52.220 7,236.13 2/04/11 RESIDENTIAL WASTE 13 122.9 52.220 6,420.45 2/07/11 RESIDENTIAL WASTE 15 153.5 52.220 8,016.81 2/08/11 RESIDENTIAL WASTE 15 145.8E 52.220 7,617.85 i 2/09/11 RESIDENTIAL WASTE ::.1:4 ;.'13:5;•:5 5.2,.2.20.:._ :.:::,. 7, 135.34 2/10/11 RESIDENTIAL WASTE 15 143 3 220..... 7,473.73 2 11 11 / / RESIDENTIAL WA RESID WASTE :1 ... ?... ; . 2.4::'.. : ,3.......:.x.8 ;`: ......52 .:220:'::::::: 6, 520.71 2/14/11 RESIDENTIAL WASTE 16 ''1'59:4 52.220 ....': 8,327.52 2/15/11 RESIDENTIAL WASTE 14 133.5 52.220 6,976.07 2/16/11 RESIDENTIAL ..,_:WASTE ......:...... 13 ..116.3 52-.220 6,074.23 2/17/11 RESIDENTIAL, "WAS T -E 15 135.9 52.220 7,098.26 2/18/11 ZESIDENTIAL.: ;WAS'Z". 13 122.8E 52.220 6,415.23 2/21/11 RESI:DENT:IAL`WAST'E 16 149.8E 52.220 7,826.73 1 2/22/11 2/23/11 RESIDENTIAL WASTE..:;.. RESIDENTIAL WA8TE% `' 14 13 131.17 `113:8 52.220 52.2201 6,846.56 5,946.81 I s 2/24/11 RESIDENTIAL WASTE 14 138.01 52.220 7,207.40 2/25/11 RESIDENTIAL WASTE 13 121.5 52.220 6,344.73 1 2/28/11 RESIDENTIAL WASTE,:..;::.. .16.. 18 0..3-': 52...220 9,416.83 �_ —TQ -----2-85 1A2-- ._ 43,232.12J — IF YOU HAVE ANY QUESTIONS REGARDING ANY PART OF THIS INVOICE, PLEASE CALL: ( 714) 826-9049 PREVIOUS AMOUNT DUE PAYMENTS CURRENT CHARGES TOTAL DUE INVOICE TOTAL;V • Z _ JV162,676. $1 L162, 676.81143_232_. 12____---j 143232.12 CUSTOMER C 09— 9 2 INVOICE # 17310 P.O. BOX 1200 OVERDUE AMOUNTS SUBJECT TO FINANCE CHARGE i Printed c,n Kec.yelzJ Pnp:r I PREVIOUS AMOUNT DUE _ PAYMENTS _ _ CURRENT CHARGES _ TOTAL. DUE INVOICE TOTAL -- -- - -- - - -- - b F11,2 2 3.12 --11,,223. 12y 8, 3 5 2__0 7 �_ 8 352 . 0 CUSTOMER #: 09- 11 8 INVOICE # 17311 P.O. BOX 1200 OVERDUE AMOUNTS SUBJECT TO FINANCE CHARGE A;utrJ im It«:�cieJ P:µer TO: INVOICE CRiTRAPAYMET NSFER, INC. {! P. O. BOX 125 STANTON, CA 90680.0125 o G /NCORPORAMD PERMS: NET'10 DAYS 1 0 I 0700173112 i' I PAY CREDIT L. j CARD, PLEASE FILL IN INFORMATION ON SACK OF REMITTANCE INVOICE #: INVOICE DAI -E: 17311 3/01/11 BILL TO: J COSTA MESA SANI DIST -SA HGT COSTA MESA SANI DIST -SA HGT P.O. BOX 1200 628 W 19TH ST COSTA MESA CA 92627 COSTA MESA CA 92627 CUSTOMER #: 09- 11 8 PREVIOUS AMOUNT DUE PAYMENTS CURRENT CHARGES 'TOTAL DUE � _ 11,223_12 11,223.12 8,35207 8,352.07 — Please detach here and return with your payment CHECK # m CR TRANSFER, INC. 2/01/11 RESIDENTIAL WASTE I 1 i I 9.1 52.220 478.34 2/02/11 RESIDENTIAL WASTE j 2 22.1 52.220 1,155.11 2/08/11 RESIDENTIAL WASTE 1 5.79 52.220 302.35 2/09/11 RESIDENTIAL WASTE I 3 30.4 52.220; 1,588.53 2/15/11 RESIDENTIAL WASTE 1 5.2 52.220 273.63 2/16/11 RESIDENTIAL WASTE 4 42.7 52.2201 2,230.32 2/22/11 RESIDENTIAL WASTE 1 .5 :3 .52 220. 279.90 1, 2/23/11 RESIDENTIAL WASTE 4 39 "1 5.2 22p - .�1 2,043.8 � TOTALS] ------ 2 7 24 i I 8,352.07 I I IF YOU HAVE ANY QUESTIONS REGARDING ANY PART OF THIS INVOICE, PLEASE CALL.: ( 714) 82G-9049 PREVIOUS AMOUNT DUE _ PAYMENTS _ _ CURRENT CHARGES _ TOTAL. DUE INVOICE TOTAL -- -- - -- - - -- - b F11,2 2 3.12 --11,,223. 12y 8, 3 5 2__0 7 �_ 8 352 . 0 CUSTOMER #: 09- 11 8 INVOICE # 17311 P.O. BOX 1200 OVERDUE AMOUNTS SUBJECT TO FINANCE CHARGE A;utrJ im It«:�cieJ P:µer i '/ • • • Meeting Date Item Number 03/24/11 vi. C. 8. COSTA MESA SANITARY DISTRICT Warrant Resolution No. CMSD 2011 -9 A RESOLUTION OF THE COSTA MESA SANITARY DISTRICT RATIFYING THE PAYMENT OF CERTAIN CLAIMS AND DEMANDS, AND SPECIFYING THE FUNDS OUT OF WHICH THE SAME WERE PAID. THE BOARD OF DIRECTORS OF THE COSTA MESA SANITARY DISTRICT DOES HEREBY ORDER AND RESOLVE AS FOLLOWS: Section 1. That the attached claims and demands totaling $793,610.31 have been audited as required by law and that the same were paid out of respective funds as hereinafter set forth. Section 2. That the Clerk of the District shall certify to the adoption of this Resolution and shall retain a certified copy thereof in her own records. PASSED AND ADOPTED this 24th day of March 2011. ATTEST: Secretary STATE OF CALIFORNIA ) COUNTY OF ORANGE ) ss COSTA MESA SANITARY DISTRICT ) President I, JOAN REVAK, Clerk of the Costa Mesa Sanitary District, hereby certify that the foregoing Warrant Resolution No. CMSD 2011 -9 was duly adopted by the Costa Mesa Sanitary District at a regular meeting held on the 24th day of March 2011. IN WITNESS WHEREOF, I have hereunto set my hand and affixed the Seal of the Costa Mesa Sanitary District on this 24th day of March 2011. Clerk of the Costa Mesa Sanitary District Accounts Payable Checks for Approval COSTA WES-A SA`J ITART (DISTRICT ... an Independent Special District User: tgonzalez Printed: 03/04/2011 - 11:40 AM Check Number Check Date Fund Name Account Name Vendor Name Amount 0 02/02/2011 Liquid Waste Fund Federal Withholding Taxes Internal Revenue Service 163.83 0 02/02/2011 Liquid Waste Fund FICA - Employee Internal Revenue Service 167.08 0 02/02/2011 Liquid Waste Fund FICA - Employee Internal Revenue Service 246.64 0 02/02/2011 Liquid Waste Fund Medicare - Employee Internal Revenue Service 57.68 0 02/02/2011 Liquid Waste Fund Medicare - Employee Internal Revenue Service 57.68 Check Total: 692.91 0 02/07/2011 Liquid Waste Fund PERS Medical Cal PERS 6,237.61 0 02/07/2011 Liquid Waste Fund Benefit Administration Cal PERS 37.80 0 02/07/2011 Liquid Waste Fund Benefits Admin Costs Cal PERS 37.80 0 02/07/2011 Solid Waste Fund Benefits Admin Costs Cal PERS 2.95 0 02/07/2011 Liquid Waste Fund Benefits Admin Costs Cal PERS 26.60 Check Total: 6,342.76 0 02/09/2011 Liquid Waste Fund State Withholding Taxes State of Cal Emp Dev Dept 1,797.74 Check Total: 1,797.74 0 02/09/2011 Liquid Waste Fund Federal Withholding Taxes Internal Revenue Service 5,158.33 0 02/09/2011 Liquid Waste Fund FICA - Employee Internal Revenue Service 37.79 0 02/09/2011 Liquid Waste Fund FICA - Employee Internal Revenue Service 55.78 0 02/09/2011 Liquid Waste Fund Medicare - Employee Internal Revenue Service 539.51 0 02/09/2011 Liquid Waste Fund Medicare - Employee Internal Revenue Service 539.51 Check Total: 6,330.92 0 02/09/2011 Liquid Waste Fund PERS Retirement Cal Pers Employee Ret System 160.52 0 02/09/2011 Liquid Waste Fund PERS Retirement Cal Pers Employee Ret System 272.64 0 02/09/2011 Liquid Waste Fund PERS Retirement Cal Pers Employee Ret System 2,293.21 0 02/09/2011 Liquid Waste Fund PERS Retirement Cal Pers Employee Ret System 3,894.86 AP - Checks r Approval ( 03/04/2011 - 11:40 AM) • e I 4 AP - Checks for Approval ( 03/04/2011 - 11:40 AM ) Page 2 c • Check NuO Check D ate Fund Name Account Name Vendor Name Amount 0 02/09/2011 Liquid Waste Fund PERS Survivor Benefit Cal Pers Employee Ret System 10.23 0 02/09/2011 Liquid Waste Fund PERS - Employer Cal Pers Employee Ret System -0.03 Check Total: 6,631.43 0 02/15/2011 Solid Waste Fund Investment Earnings Bank of America 306.57 Check Total: 306.57 0 02/23/2011 Liquid Waste Fund Federal Withholding Taxes Internal Revenue Service 5,570.35 0 02/23/2011. Liquid Waste Fund FICA - Employee Internal Revenue Service 37.34 0 02/23/2011 Liquid Waste Fund FICA - Employee Internal Revenue Service 55.12 0 02/23/2011 Liquid Waste Fund Medicare - Employee Internal Revenue Service 562.92 0 02/23/2011 Liquid Waste Fund Medicare - Employee Internal Revenue Service 562.92 Check Total: 6,788.65 0 02/23/2011 Liquid Waste Fund State Withholding Taxes State of Cal Emp Dev Dept 1,963.66 Check Total: 1,963.66 0 02/23/2011 Liquid Waste Fund PERS Retirement Cal Pers Employee Ret System 160.57 0 02/23/2011 Liquid Waste Fund PERS Retirement . Cal Pers Employee Ret System 272.73 0 02/23/2011 Liquid Waste Fund PERS Retirement Cal Pers Employee Ret System 2,293.94 0 02/23/2011 Liquid Waste Fund PERS Retirement Cal Pers Employee Ret System 3,896.10 0 02/23/2011 Liquid Waste Fund PERS Survivor Benefit Cal Pers Employee Ret System 10.23 0 02/23/2011 Liquid Waste Fund PERS - Employer Cal Pers Employee Ret System -0.03 Check Total: 6,633.54 0 02/25/2011 Solid Waste Fund Equipment Maintenance Automatic Data Processing, Inc 5.80 0 02/25/2011 Liquid Waste Fund Equipment Maintenance Automatic Data Processing, Inc 52.21 Check Total: 58.01 8200 02/14/2011 Solid Waste Fund Telephone Bk Recycling Program Adams School 300.00 Check Total: 300.00 8201 02/14/2011 Liquid Waste Fund Employee Insurance AFLAC 769.46 Check Total: 769.46 AP - Checks for Approval ( 03/04/2011 - 11:40 AM ) Page 2 Check Number Check Date Fund Name Account Name Vendor Name Amount 8202 02/14/2011 Solid Waste Fund Contract Services Appleone Employment Services 71.92 8202 02/14/2011 Liquid Waste Fund Contract Services Appleone Employment Services 647.28 8202 02/14/2011 Solid Waste Fund Contract Services Appleone Employment Services 58.89 8202 02/14/2011 Liquid Waste Fund Contract Services Appleone Employment Services 529.96 8202 02/14/2011 Liquid Waste Fund Contract Services Appleone Employment Services 647.28 8202 02/14/2011 Solid Waste Fund Contract Services Appleone Employment Services 71.92 Check Total: 2,027.25 8203 02/14/2011 Solid Waste Fund Office Supplies Ariel Supply, Inc. 22.83 8203 02/14/2011 Liquid Waste Fund Office Supplies Ariel Supply, Inc. 205.44 Check Total: 228.27 8204 02/14/2011 Liquid Waste Fund Sewer Maint -Swr Lateral Prog Kathryn Barnes 1,800.00 Check Total: 1,800.00 8205 02/14/2011 Liquid Waste Fund Sewer Maint - Material /Supplies Bank of America 171.83 8205 02/14/2011 Liquid Waste Fund Sewer Maint- Material /Supplies Bank of America 66.67 8205 02/14/2011 Liquid Waste Fund Sewer Maint - Material /Supplies Bank of America 6.85 8205 02/14/2011 Liquid Waste Fund Sewer Maint - Material /Supplies Bank of America 4.86 8205 02/14/2011 Liquid Waste Fund Sewer Maint- Material /Supplies Bank of America 127.89 8205 02/14/2011 Liquid Waste Fund Sewer Maint- Material /Supplies Bank of America 34.11 8205 02/14/2011 Liquid Waste Fund Sewer Maint - Material /Supplies Bank of America 29.40 8205 02/14/2011 Liquid Waste Fund Sewer Maint -Small Tools/Eq Bank of America 131.33 8205 02/14/2011 Liquid Waste Fund Sewer Maint - Material /Supplies Bank of America 361.80 8205 02/14/2011 Liquid Waste Fund Travel/Meals /Lodging Bank of America 1,275.00 8205 02/14/2011 Liquid Waste Fund Travel/Meals /Lodging Bank of America 425.00 8205 02/14/2011 Liquid Waste Fund Public Info /Ed /Community Promo Bank of America 86.46 8205 02/14/2011 Solid Waste Fund Staff Development Bank of America 665.00 8205 02/14/2011 Liquid Waste Fund Staff Development Bank of America 663.42 8205 02/14/2011 Liquid Waste Fund Staff Development Bank of America 663.42 8205 02/14/2011 Liquid Waste Fund Staff Development Bank of America 663.42 8205 02/14/2011 Solid Waste Fund Staff Development Bank of America 1.00 8205 02/14/2011 Liquid Waste Fund Staff Development Bank of America 9.00 8205 02/14/2011 Solid Waste Fund Staff Development Bank of America 2.34 8205 02/14/2011 Liquid Waste Fund Staff Development Bank of America 21.06 8205 02/14/2011 Solid Waste Fund . Staff Development Bank of America 37.50 8205 02/14/2011 Liquid Waste Fund Staff Development Bank of America 337.50 8205 02/14/2011 Solid Waste Fund Staff Development Bank of America 1.50 8205 02/14/2011 Liquid Waste Fund Staff Development Bank of America 13.50 8205 02/14/2011 Liquid Waste Fund Travel /Meals /Lodging Bank of America 13.50 8205 02/14/2011 Solid Waste Fund Travel/Meals /Lodging Bank of America 1.50 AP - Checks for Approval ( 03/04/2011 - 11:40 AM) • �ge 3 • Check Nuer Check Date Fund Name Account Name ® Vendor Name • Amount 8205 02/14/2011 Solid Waste Fund Travel/Meals /Lodging Bank of America 1.50 8205 02/14/2011 Liquid Waste Fund Travel/Meals/Lodging Bank of America 13.50 8205 02/14/2011 Solid Waste Fund Travel/Meals /Lodging Bank of America 3.50 8205 02/14/2011 Liquid Waste Fund Travel/Meals/Lodging Bank of America 31.46 8205 02/14/2011 Liquid Waste Fund Travel /Meals /Lodging Bank of America 16.39 8205 02/14/2011 Solid Waste Fund Travel/Meals /Lodging Bank of America 1.82 8205 02/14/2011 Liquid Waste Fund Travel/Meals /Lodging Bank of America 27.51 8205 02/14/2011 Liquid Waste Fund Travel/Meals /Lodging Bank of America - 663.42 8205 02/14/2011 Liquid Waste Fund Travel/Meals/Lodging Bank of America - 197.14 8205 02/14/2011 Liquid Waste Fund Public Info /Ed/Community Promo Bank of America 40.97 8205 02/14/2011 Solid Waste Fund Public Info /Ed/Community Promo Bank of America 10.60 8205 02/14/2011 Liquid Waste Fund Public Info/Ed /Community Promo Bank of America 95.43 8205 02/14/2011 Solid Waste Fund Building Maintenance Bank of America 21.10 8205 02/14/2011 Liquid Waste Fund Building Maintenance Bank of America 189.90 8205 02/14/2011 Liquid Waste Fund Sewer Maint -Bldg Maint Bank of America 239.00 8205 02/14/2011 Liquid Waste Fund Sewer Maint -Bldg Maint Bank of America 50.00 8205 02/14/2011 Solid Waste Fund Building Maintenance Bank of America 30.29 8205 02/14/2011 Liquid Waste Fund Building Maintenance Bank of America 272.59 8205 02/14/2011 Liquid Waste Fund Sewer Maint - Office Supplies Bank of America 19.56 820.5 02/14/2011 Liquid Waste Fund Benefit Administration Bank of America 69.40 Check Total: 6,088.82 8206 02/14/2011 Solid Waste Fund Legal Services Alan R. Bums 1,083.28 8206 02/14/2011 Liquid Waste Fund Legal Services Alan R. Burns 2,011.82 8206 02/14/2011 Liquid Waste Fund Legal Services Alan R. Burns 217.20 8206 02/14/2011 Solid Waste Fund Legal Services Alan R. Burns 126.70 8206 02/14/2011 Solid Waste Fund Legal Services Alan R. Burns 620.83 8206 02/14/2011 Liquid Waste Fund Legal Services Alan R. Burns 1,152.97 8206 02/14/2011 Liquid Waste Fund Legal Services Alan R. Burns 1,086.00 Check Total: 6,298.80 8207 02/14/2011 Liquid Waste Fund Sewer Maint -Swr Lateral Prog Terry Burchynsky 1,800.00 Check Total: 1,800.00 8208 02/14/2011 Solid Waste Fund Telephone Bk Recycling Program California Elementary School 300.00 Check Total: 300.00 8209 02/14/2011 Solid Waste Fund Fiscal Services CBIZ ATA Orange County LLC 523.32 8209 02/14/2011 Liquid Waste Fund Fiscal Services CBIZ ATA Orange County LLC 971.88 AP - Checks for Approval ( 03/04/2011 - 11:40 AM ) Page 4 Check Number Check Date Fund Name Account Name Vendor Name Amount Check Total: 1,495.20 8210 02/14/2011 Liquid Waste Fund Sewer Maint -Swr Lateral Prog Robin Charlet 862.50 Check Total: 862.50 8211 02/14/2011 Solid Waste Fund Telephone Bk Recycling Program Christ Lutheran 300.00 8212 02/14/2011 Liquid Waste Fund 8212 02/14/2011 Liquid Waste Fund 8212 02/14/2011 Liquid Waste Fund 8213 02/14/2011 Solid Waste Fund 8213 02/14/2011 Liquid Waste Fund 8213 02/14/2011 Liquid Waste Fund 8213 02/14/2011 Solid Waste Fund 8213 02/14/2011 Solid Waste Fund 8213 02/14/2011 Liquid Waste Fund 8214 02/14/2011 Solid Waste Fund 8214 02/14/2011 Liquid Waste Fund Sewer Maint- Equipment Maint City of Costa Mesa Sewer Maint- Equipment Maint City of Costa Mesa Sewer Maint- Equipment Maint City of Costa Mesa Travel /Meals /Lodging Travel/Meal s /Lodging Public Info/Ed /Community Promo Public Info/Ed /Community Promo Public Info /Ed /Community Promo Public Info /Ed /Community Promo Prof Membership/Dues Prof Membership /Dues Check Total: Check Total: Costa Mesa Chamber of Commerce Costa Mesa Chamber of Commerce Costa Mesa Chamber of Commerce Costa Mesa Chamber of Commerce Costa Mesa Chamber of Commerce Costa Mesa Chamber of Commerce Check Total: Costa Mesa Chamber of Commerce Costa Mesa Chamber of Commerce Check Total: 8215 02/14/2011 Solid Waste Fund Telephone Bk Recycling Program College Park School Check Total: 8216 02/14/2011 Solid Waste Fund Container Collection Costs CR &R Incorporated Check Total: 8217 02/14/2011 Liquid Waste Fund Sewer Maint -Pump Stn Contract C &R Drains Inc. 8217 02/14/2011 Liquid Waste Fund Sewer Maint -Pump Stn Contract C &R Drains Inc. AP - Checks r Approval (03/04/2011 - 11:40 AM) • �e 5 300.00 44.60 184.80 93.75 323.15 36.00 324.00 243.00 27.00 18.00 162.00 810.00 220.00 220.00 440.00 300.00 300.00 3,689.34 3,689.34 176.00 352.00 AP - Checks for Approval ( 03/04/2011 - 11:40 AM) Page 6 ® r Check Nufr Check Date Fund Name Account Name Vendor Name Amount Check Total: 528.00 8218 02/14/2011 Solid Waste Fund , Recycling/Disposal CR Transfer, Inc. 162,676.81 8218 02/14/2011 Solid Waste Fund Recycling /Disposal CR Transfer, Inc. 11,223.12 Check Total: 173,899.93 8219 02/14/2011 Solid Waste Fund Staff Development California Special Dist Assoc 20.00 8219 02/14/2011 Liquid Waste Fund Staff Development California Special Dist Assoc 180.00 8219 02/14/2011 Liquid Waste Fund Staff Development California Special Dist Assoc 180.00 8219 02/14/2011 Solid Waste Fund Staff Development California Special Dist Assoc 20.00 8219 02/14/2011 Solid Waste Fund Staff Development California Special Dist Assoc 20.00 8219 02/14/2011 Liquid Waste Fund Staff Development California Special Dist Assoc 180.00 8219 02/14/2011 Liquid Waste Fund Staff Development California. Special Dist Assoc 180.00 8219 02/14/2011 Solid Waste Fund Staff Development California Special Dist Assoc 20.00 Check Total: 800.00 8220 02/14/2011 Solid Waste Fund Household Hazardous Waste WM Curbside, LLC 2,396.92 8220 02/14/2011 Solid Waste Fund Household Hazardous Waste WM Curbside, LLC 113.00 8220 02/14/2011 Solid Waste Fund Sharps Program WM Curbside, LLC 95.00 8220 02/14/2011 Solid Waste Fund Pharmaceutical Program WM Curbside, LLC 45.00 8220 02/14/2011 Solid Waste Fund, Pharmaceutical Program WM Curbside, LLC 75.00 8220 02/14/2011 Solid Waste Fund Pharmaceutical Program WM Curbside, LLC -25.00 8220 02/14/2011 Solid Waste Fund Sharps Program WM Curbside, LLC 100.00 8220 02/14/2011 Solid Waste Fund Pharmaceutical Program WM Curbside, LLC 27.00 8220 02/14/2011 Solid Waste Fund Pharmaceutical Program WM Curbside, LLC 100.00 8220 02/14/2011 Solid Waste Fund Pharmaceutical Program WM Curbside, LLC -25.00 8220 02/14/2011 Solid Waste Fund Sharps Program WM Curbside, LLC 95.00 8220 02/14/2011 Solid Waste Fund Sharps Program WM Curbside, LLC 95.00 8220 02/14/2011 Solid Waste Fund Sharps Program WM Curbside, LLC 95.00 Check Total: 3,186.92 8221 02/14/2011 Liquid Waste Fund Prof Membership/Dues CWEA -TCP 132.00 Check Total: 132.00 8222 02/14/2011 Liquid Waste Fund Sewer Maint -Swr Lateral Prog David Disman 1,053.80 Check Total: 1,053.80 AP - Checks for Approval ( 03/04/2011 - 11:40 AM) Page 6 Check Number Check Date Fund Name Account Name Vendor Name Amount 8223 02/14/2011. Liquid Waste Fund Sewer Maint -FOG Prog Contract Environmental Engr & Cont, Inc 10,183.98 8223 02/14/2011 Liquid Waste Fund Sewer Maint -FOG Prog Contract Environmental Engr & Cont, Inc 8,761.13 8223 02/14/2011 Liquid Waste Fund GIS System 4188 Contr Svc Environmental Engr & Cont, Inc 6,552.70 Check Total: 25,497.81 8224 02/14/2011 Solid Waste Fund Gas - Building The Gas Company 7.50 8224 02/14/2011 Liquid Waste Fund Gas - Building The Gas Company 67.46 8224 02/14/2011 Liquid Waste Fund Sewer Maint -Gas Bldg The Gas Company 30.81 Check Total: 105.77 8225 02/14/2011 Liquid Waste Fund Sewer Maint -Bldg Maint The Greater Alarm Company Inc 165.00 Check Total: 165.00 8226 02/14/2011 Liquid Waste Fund Engineering /Architectual Sery Robin B. Hamers & Assoc., Inc. 1,400.00 8226 02/14/2011 Liquid Waste Fund Engineering /Architectual Sery Robin B. Hamers & Assoc., Inc. 4,632.00 8226 02/14/2011 Liquid Waste Fund Plan Ck/Inspection- Inside Robin B. Hamers & Assoc., Inc. 916.75 8226 02/14/2011 Liquid Waste Fund Plan Ck/Inspection- Inside Robin B. Hamers & Assoc., Inc. 5,466.38 8226 02/14/2011 Liquid Waste Fund Plan Ck/Inspection- Outside Robin B. Hamers & Assoc., Inc. 675.50 8226 02/14/2011 Liquid Waste Fund Plan Ck/Inspection- Outside Robin B. Hamers & Assoc., Inc. 1,515.75 8226 02/14/2011 Liquid Waste Fund Plan Ck/Inspection -Swr Lateral Robin B. Hamers & Assoc., Inc. 1,519.88 8226 02/14/2011 Liquid Waste Fund Plan Ck/Inspection -Swr Lateral Robin B. Hamers & Assoc., Inc. 1,854.38 8226 02/14/2011 Liquid Waste Fund Sewer Maint -Inflow Reduction Robin B. Hamers & Assoc., Inc. 1,096.50 8226 02/14/2011 Liquid Waste Fund Bristol St Pump - Contract Labor Robin B. Hamers & Assoc., Inc. 7,382.25 8226 02/14/2011 Liquid Waste Fund Rehab of (6)Swrs Transfrd #189 Robin B. Hamers & Assoc., Inc. 9,408.75 8226 02/14/2011 Liquid Waste Fund Rehab of (6)Swrs Transfrd #189 Robin B. Hamers & Assoc., Inc. 64.50 Check Total: 35,932.64 8227 02/14/2011 Solid Waste Fund Telephone Bk Recycling Program Harper Preschool Center 1,100.00 Check Total: 1,100.00 8228 02/14/2011 Facilities Revolving Fund Retention Payable Howard S. Wright Constructors 84,050.31 Check Total: 84,050.31 8229 02/14/2011 Liquid Waste Fund Sewer Maint- Equipment Maint i.i. Fues 1,965.84 8229 02/14/2011 Liquid Waste Fund Sewer Maint- Equipment Maint i.i. Fues 1,981.99 AP - Check, Approval (03/04/2011 - 11:40 AM) � �ge 7 , A Check N* Check Date Fund Name Account Name Vendor Name Amount Check Total: 3,947.83 8230 02/14/2011 Liquid Waste Fund Sewer Maint -Pump Stn Contract Jimni Systems, Inc 870.00 Check Total: 870.00 8231 02/14/2011 Solid Waste Fund Telephone Bk Recycling Program Kaiser Elementary School 300.00 Check Total: 300.00 8232 02/14/2011 Solid Waste Fund Telephone Bk Recycling Program Killybrooke School 300.00 Check Total: 300.00 8233 02/14/2011 Solid Waste Fund Telephone Bk Recycling Program Kline School 1,500.00 Check Total: 1,500.00 8234 02/14/2011 Solid Waste Fund Equipment Maintenance Konica Minolta 45.22 8234 02/14/2011 Liquid Waste Fund Equipment Maintenance Konica Minolta 406.98 Check Total: 452.20 8235 02/14/2011 Solid Waste Fund Building Maintenance The Lloyd Pest Control Co. Inc 7.00 8235 02/14/2011 Liquid Waste Fund Building Maintenance The Lloyd Pest Control Co. Inc 63.00 Check Total: 70.00 8236 02/14/2011 Solid Waste Fund Telephone Bk Recycling Program Mariners Christian School 300.00 Check Total: 300.00 8237 02/14/2011 Liquid Waste Fund Sewer Maint -Swr Lateral Prog Mana Martinez 1,375.00 Check Total: 1,375.00 8238 02/14/2011 Liquid Waste Fund Sewer Maint- Water Pumps Mesa Consolidated Water Dist 17.00 8238 02/14/2011 Liquid Waste Fund Sewer Maint- Water Pumps Mesa Consolidated Water Dist 17.00 8238 02/14/2011 Liquid Waste Fund Sewer Maint- Water Pumps Mesa Consolidated Water Dist 17.00 8238 02/14/2011 Liquid Waste Fund Sewer Maint- Water Pumps Mesa Consolidated Water Dist 17.00 Page 8 AP - Checks for Approval ( 03/04/2011 - 11:40 AM) Check Number Check Date Fund Name Account Name Vendor Name Amount Check Total: 300.00 AP - Checks for Approval ( 03/04/2011 - 11:40 AM) age 9 Check Total: 68.00 8239 02/14/2011 Solid Waste Fund Telephone Bk Recycling Program Monte Vista High School 700.00 Check Total: 700.00 8240 02/14/2011 Solid Waste Fund Telephone Bk Recycling Program Newport Heights Elementary Sch 300.00 Check Total: 300.00 8241 02/14/2011 Liquid Waste Fund Systm Wide Swr Rcnstruct. #183 Nikola Corporation 3,123.97 Check Total: 3,123.97 8242 02/14/2011 Solid Waste Fund Election Costs County of Orange Tax Collector 15,960.12 8242 02/14/2011 Liquid Waste Fund Election Costs County of Orange Tax Collector 29,640.22 Check Total: 45,600.34 8243 02/14/2011 Liquid Waste Fund Due to OCSD Orange County Sanitation Distr 36,321.74 Check Total: 36,321.74 8244 02/14/2011 Solid Waste Fund Office Supplies Office Depot 0.83 8244 02/14/2011 Liquid Waste Fund Office Supplies Office Depot 7.48 8244 02/14/2011 Solid Waste Fund Office Supplies Office Depot -1.11 8244 02/14/2011 Liquid Waste Fund Office Supplies Office Depot -9.95 8244 02/14/2011 Solid Waste Fund Office Supplies Office Depot 3.88 8244 02/14/2011 Liquid Waste Fund Office Supplies Office Depot 34.92 8244 02/14/2011 Solid Waste Fund Office Supplies Office Depot 3.95 8244 02/14/2011 Liquid Waste Fund Office Supplies Office Depot 35.53 Check Total: 75.53 8245 02/14/2011 Liquid Waste Fund Travel/Meals /Lodging Bob Ooten 147.68 Check Total: 147.68 8246 02/14/2011 Solid Waste Fund Telephone Bk Recycling Program Paularino School 300.00 Check Total: 300.00 AP - Checks for Approval ( 03/04/2011 - 11:40 AM) age 9 Check At Check Date Fund Name Account Name • Vendor Name • Amount 8247 02/14/2011 Liquid Waste Fund Sewer Maint -Bldg Maint CMSD Petty Cash 14.12 8247 02/14/2011 Solid Waste Fund Staff Development CMSD Petty Cash 1.36 8247 02/14/2011 Liquid Waste Fund Staff Development CMSD Petty Cash 12.19 8247 02/14/2011 Solid Waste Fund Public Info /Ed /Community Promo CMSD Petty Cash 1.56 8247 02/14/2011 Liquid Waste Fund Public Info /Ed /Community Promo CMSD Petty Cash 13.99 Check Total: 43.22 8248 02/14/2011 Liquid Waste Fund Sewer Maint -Small Tools/Eq Plumbers Depot Inc. 429.56 8248 02/14/2011 Liquid Waste Fund Sewer Maint -Small Tools /Eq Plumbers Depot Inc. 14.38 Check Total: 443.94 8.249 02/14/2011 Liquid Waste Fund Sewer Maint -Swr Lateral Prog Lucien Runge 1,712.50 Check Total: 1,712.50 8250 02/14/2011 Liquid Waste Fund Sewer Maint -Staff Development SARBS - CWEA 150.00 Check Total: 150.00 8251 02/14/2011 Liquid Waste Fund Sewer Maint - Electric Pumps Southern California Edison 333.47 8251 02/14/2011 Liquid Waste Fund Sewer Maint - Electric Pumps Southern California Edison 222.67 8251 02/14/2011 Liquid Waste Fund Sewer Maint - Electric Pumps Southern California Edison 323.98 8251 02/14/2011 Liquid Waste Fund Sewer Maint - Electric Pumps Southern California Edison 102.19 8251 02/14/2011 Liquid Waste Fund Sewer Maint - Electric Pumps Southern California Edison 60.38 8251 02/14/2011 Liquid Waste Fund Sewer Maint - Electric Pumps Southern California Edison 77.11 8251 02/14/2011 Liquid Waste Fund Sewer Maint - Electric Pumps Southern California Edison 377.84 8251 02/14/2011 Liquid Waste Fund Sewer Maint - Electric Pumps Southern California Edison 371.20 8251 02/14/2011 Liquid Waste Fund Sewer Maint - Electric Pumps Southern California Edison 789.36 8251 02/14/2011 Liquid Waste Fund Sewer Maint - Electric Pumps Southern California Edison 81.15 8251 02/14/2011 Liquid Waste Fund Sewer Maint - Electric Pumps Southern California Edison 92.14 8251 02/14/2011 Liquid Waste Fund Sewer Maint - Electric Pumps Southern California Edison 151.54 8251 .02/14/2011 Liquid Waste Fund Sewer Maint - Electric Pumps Southern California Edison 53.43 8251 02/14/2011 Liquid Waste Fund Sewer Maint - Electric Pumps Southern California Edison 564.70 8251 02/14/2011 Liquid Waste Fund Sewer Maint - Electric Pumps Southern California Edison 333.74 8251 02/14/2011 Liquid Waste Fund Sewer Maint - Electric Pumps Southern California Edison 229.13 8251 '02/14/2011 Liquid Waste Fund Sewer Maint- Electric Pumps Southern California Edison 1,379.11 8251 02/14/2011 Liquid Waste Fund Sewer Maint - Electric Pumps Southern California Edison 56.40 8251 02/14/2011 Solid Waste Fund Electric - Building Southern California Edison 52.31 8251 02/14/2011 Liquid Waste Fund Electric - Building Southern California Edison 470.83 8251 02/14/2011 Liquid Waste Fund Sewer Maint -Elec Bldg Southern California Edison 366.63 AP - Checks for Approval ( 03/04/2011 - 11:40 AM ) Page 10 Check Number Check Date Fund Name Account Name Vendor Name Amount Check Total: 6,489.31 8252 02/14/2011 Liquid Waste Fund Travel/Meals/Lodging Michael Scheafer 161.73 8252 02/14/2011 Solid Waste Fund Travel/Meals/Lodging Michael Scheafer 5.92 8252 02/14/2011 Liquid Waste Fund Travel /Meals /Lodging Michael Scheafer 53.24 Check Total: 220.89 8253 02/14/2011 Liquid Waste Fund Sewer Maint -Misc Swer Wk Schuler Engineering Corp. 7,087.00 Check Total: 7,087.00 8254 02/14/2011 Liquid Waste Fund Life /AD &D Insurance Spec Dist Risk Mgt Authority 165.22 8254 02/14/2011 Liquid Waste Fund Dental Insurance Spec Dist Risk Mgt Authority 636.47 8254 02/14/2011 Liquid Waste Fund Long -Term Disability Spec Dist Risk Mgt Authority 314.55 8254 02/14/2011 Solid Waste Fund Benefits Admin Costs Spec Dist Risk Mgt Authority 3.28 8254 02/14/2011 Liquid Waste Fund Benefits Admin Costs Spec Dist Risk Mgt Authority 29.50 8254 02/14/2011 Liquid Waste Fund Vision Insurance Spec Dist Risk Mgt Authority 30.20 Check Total: 1,179.22 8255 02/14/2011 Liquid Waste Fund Sewer Maint -Misc Swer Wk Southwest Pipeline & Trenchles 10,450.00 Check Total: 10,450.00 8256 02/14/2011 Solid Waste Fund Telephone Bk Recycling Program St.Joachim School 300.00 Check Total: 300.00 8257 02/14/2011 Solid Waste Fund Telephone Bk Recycling Program St John The Baptist School 300.00 Check Total: 300.00 8258 02/14/2011 Solid Waste Fund Public Info /Ed /Community Promo Steve Giraud Photography, Inc 97.88 8258 02/14/2011 Liquid Waste Fund Public Info/Ed /Community Promo Steve Giraud Photography, Inc 880.87 Check Total: 978.75 8259 02/14/2011 Liquid Waste Fund Sewer Maint -Swr Lateral Prog Andrea Talbott 1,800.00 Check Total: 1,800.00 �ge 11 , AP - Chec Approval (03/04/2011 - 11:40 AM) • Check Nue Check Date Fund Name Account Name Vendor Name Amount 8260 02/14/2011 Solid Waste Fund Capital Outlay Technology Resource Cntr, Inc. 2,037.40 8260 02/14/2011 Liquid Waste Fund Capital Outlay Technology Resource Cntr, Inc. 18;336.60 8260 02/14/2011 Solid Waste Fund Professional Services Technology Resource Cntr, Inc. 90.63 8260 02/14/2011 Liquid Waste Fund Professional Services Technology Resource Cntr, Inc. 815.62 8260 02/14/2011 Liquid Waste Fund Professional Services Technology Resource Cntr, Inc. 815.62 8260 02/14/2011 Solid Waste Fund Professional Services Technology Resource Cntr, Inc. 90.63 8260 02/14/2011 Solid Waste Fund Professional Services Technology Resource Cntr, Inc. 90.63 8260 02/14/2011 Liquid Waste Fund Professional Services Technology Resource Cntr, Inc. 815.62 Check Total: 23,092.75 8261 02/14/2011 Liquid Waste Fund Public Info/Ed/Community Promo Times Community News 675.00 Check Total: 675.00 8262 02/14/2011 Solid Waste Fund Building Maintenance Trimco Landscape 13.20 8262 02/14/2011 Liquid Waste Fund Building Maintenance Trimco Landscape 118.80 8262 02/14/2011 Liquid Waste Fund Sewer Maint -Bldg Maint Trimco Landscape 125.06 8262 02/14/2011 Liquid Waste Fund Sewer Maint -Bldg Maint Trimco Landscape 224.94 8262 02/14/2011 Liquid Waste Fund Building Maintenance Trimco Landscape 216.00 8262 02/14/2011 Solid Waste Fund Building Maintenance Trimco Landscape 24.00 Check Total: 722.00 8263 02/14/2011 Liquid Waste Fund Sewer Maint -Misc Swer Wk United Pumping Services, Inc. 982.81 Check Total: 982.81 8264 02/14/2011 Liquid Waste Fund Contract Services Underground Service Alert/SC 191.00 Check Total: 191.00 8265 02/14/2011 Liquid Waste Fund Sewer Maint - Electric Pumps Utility Cost Management LLC 37.96 8265 02/14/2011 Liquid Waste Fund Sewer Maint - Electric Pumps Utility Cost Management LLC 740.23 8265 02/14/2011 Solid Waste Fund Electric - Building Utility Cost Management LLC 14.02 8265 02/14/2011 Liquid Waste Fund Electric - Building Utility Cost Management LLC 126.27 8265 02/14/2011 Liquid Waste Fund Sewer Maint - Electric Pumps Utility Cost Management LLC 1,415.82 Check Total: 2,334.30 8266 02/14/2011 Liquid Waste Fund Deferred Compensation - 457 VantagePoint Transfer Agents 1,055.00 AP - Checks for Approval ( 03/04/2011 - 11:40 AM ) Page 12 Check Number Check Date Fund Name Account Name Vendor Name Amount Check Total: 1,055.00 8267 02/14/2011 Liquid Waste Fund Deferred Medical -RHS- Employee VantagePoint Transfer Agents 327.59 8267 02/14/2011 Liquid Waste Fund Deferred Medical -RHS- Employee VantagePoint Transfer Agents 327.59 Check Total: 655.18 8268 02/14/2011 Solid Waste Fund Telephone Bk Recycling Program Wilson Elementary School 300.00 Check Total: 300.00 8269 02/14/2011 Solid Waste Fund Telephone Bk Recycling Program Woodland Elementary School 300.00 Check Total: 300.00 8270 02/14/2011 Liquid Waste Fund Sewer Maint -Swr Lateral Prog Frances Woods 1,800.00 Check Total: 1,800.00 8276 02/28/2011 Liquid Waste Fund Sewer Maint -Swr Lateral Prog Norman Ablett 967.50 Check Total: 967.50 8277 02/28/2011 Solid Waste Fund Contract Services Appleone Employment Services 71.92 8277 02/28/2011 Liquid Waste Fund Contract Services Appleone Employment Services 647.28 8277 02/28/2011 Liquid Waste Fund Contract Services Appleone Employment Services 647.28 8277 02/28/2011 Solid Waste Fund Contract Services Appleone Employment Services 71.92 Check Total: 1,438.40 8278 02/28/2011 Solid Waste Fund Telephone AT &T 48.22 8278 02/28/2011 Liquid Waste Fund Telephone AT &T 434.01 8278 02/28/2011 Liquid Waste Fund Sewer Maint- Telephone AT &T 141.69 Check Total: 623.92 8279 02/28/2011 Solid Waste Fund Building Maintenance Bay Alarm 19.20 8279 02/28/2011 Liquid Waste Fund Building Maintenance Bay Alarm 172.80 Check Total: 192.00 8280 02/28/2011 Liquid Waste Fund Sewer Maint - Equipment Maint City of Costa Mesa 292.80 AP - Chec*pproval ( 03/04/2011 - 11:40 AM) ® e 13 C' Check Nut Check Date Fund Name Account Name Vendor Name Amount 8280 02/28/2011 8281 02/28/2011 Liquid Waste Fund Liquid Waste Fund Sewer Maint- Equipment Maint City of Costa Mesa Sewer Maint- Water Pumps City of Newport Beach 1,244.40 Check Total: 1,537.20 17.41 AP - Checks for Approval ( 03/04/2011 - 11:40 AM ) Page 14 Check Total: 17.41 8282 02/28/2011 Solid Waste Fund Trash Hauler Costa Mesa Disposal 197,060.83 Check Total: 197,060.83 8283 02/28/2011 Liquid Waste Fund Sewer Maint -Swr Lateral Prog John Cole 949.00 Check Total: 949.00 8284 02/28/2011 Solid Waste Fund Professional Services Computer Masters 122.50 8284 02/28/2011 Liquid Waste Fund Professional Services Computer Masters 1,102.50 Check Total: 1,225.00 8285 02/28/2011 Liquid Waste Fund Sewer Maint -Swr Lateral Prog Robert Cowley 1,800.00 Check Total: 1,800.00 8286 02/28/2011 Liquid Waste Fund Sewer Maint -Pump Stn Contract C &R Drains Inc. 396.00 Check Total: 396.00 8287 02/28/2011 Solid Waste Fund MultiMedBlueprint/Copies /Sub Cross Media Resources 12.12 8287 02/28/2011 Liquid Waste Fund MultiMedBlueprints /Copies /Sub Cross Media Resources 109.11 Check Total: 121.23 8288 02/28/2011 Solid Waste Fund Sharps Program WM Curbside, LLC 95.00 8288 02/28/2011 Solid Waste Fund Pharmaceutical Program WM Curbside, LLC 22.50 8288 02/28/2011 Solid Waste Fund Pharmaceutical Program WM Curbside, LLC 75.00 8288 02/28/2011 Solid Waste Fund Pharmaceutical Program WM Curbside, LLC -25.00 8288 02/28/2011 Solid Waste Fund Sharps Program WM Curbside, LLC 100.00 8288 02/28/2011 Solid Waste Fund Pharmaceutical Program WM Curbside, LLC 108.00 8288 02/28/2011 Solid Waste Fund Pharmaceutical Program WM Curbside, LLC 100.00 8288 02/28/2011 Solid Waste Fund Pharmaceutical Program WM Curbside, LLC -25.00 8288 02/28/2011 Solid Waste Fund Sharps Program WM Curbside, LLC 95.00 AP - Checks for Approval ( 03/04/2011 - 11:40 AM ) Page 14 Check Number Check Date Fund Name Account Name Vendor Name Amount 8288 02/28/2011 Solid Waste Fund Pharmaceutical Program WM Curbside, LLC 22.50 8288 02/28/2011 Solid Waste Fund Pharmaceutical Program WM Curbside, LLC 75.00 8288 02/28/2011 Solid Waste Fund Pharmaceutical Program WM Curbside, LLC -25.00 8288 02/28/2011 Solid Waste Fund Sharps Program WM Curbside, LLC 95.00 Check Total: 713.00 8289 02/28/2011 Liquid Waste Fund Sewer Maint -Swr Lateral Prog Greg Deshay 1,800.00 Check Total: 1,800.00 8290 02/28/2011 Liquid Waste Fund Sewer Maint -Swr Lateral Prog Norman Dias 1,800.00 Check Total: 1,800.00 8291 02/28/2011 Liquid Waste Fund Sewer Maint -FOG Prog Contract Environmental Engr & Cont, Inc 9,572.13 Check Total: 9,572.13 8292 02/28/2011 Liquid Waste Fund Sewer Maint -Bldg Maint Excel Maintenance Solutions Co 150.00 Check Total: 150.00 8293 02/28/2011 Liquid Waste Fund Sewer Maint - Material /Supplies Golden Bell Products, Inc. 1,555.13 Check Total: 1,555.13 8294 02/28/2011 Solid Waste Fund Postage MailFinance Inc. 7.72 8294 02/28/2011 Liquid Waste Fund Postage MailFinance Inc. 69.49 Check Total: 77.21 8295 02/28/2011 Liquid Waste Fund Sewer Maint- Water Pumps Irvine Ranch Water District 8.00 8295 02/28/2011 Liquid Waste Fund Sewer Maint- Water Pumps Irvine Ranch Water District 8.00 Check Total: 16.00 8296 02/28/2011 Liquid Waste Fund Sewer Maint -Pump Stn Contract Jimni Systems, Inc 340.00 8296 02/28/2011 Liquid Waste Fund Sewer Maint -Pump Stn Contract Jimni Systems, Inc 340.00 8296 02/28/2011 Liquid Waste Fund Sewer Maint -Pump Stn Contract Jimni Systems, Inc 765.00 8296 02/28/2011 Liquid Waste Fund Sewer Maint -Pump Stn Contract Jimni Systems, Inc 1,160.00 8296 02/28/2011 Liquid Waste Fund Sewer Maint -Pump Stn Contract Jimni Systems, Inc 1,020.00 8296 02/28/2011 Liquid Waste Fund Sewer Maint -Pump Stn Contract Jimni Systems, Inc 480.00 AP - Checks for Approval ( 03/04/2011 - 11:40 AM) • e15 Check Nuer Check Date Fund Name Account Name Vendor Name 58.40 Amount 02/28/2011 Liquid Waste Fund Grade 5 CCTV Improvements Santa Ana Blue Print 66.88 Check Total: 4,105.00 8297 02/28/2011 Solid Waste Fund Recycling Grant AB 939 Francene Francene E. Kaplan PH.D. 02/28/2011 200.00 Sewer Maint -Misc Swer Wk Santa Ana Blue Print 57.16 8304 02/28/2011 Check Total: 200.00 8298 02/28/2011 Liquid Waste Fund Sewer Maint -Swr Lateral Prog Kazumi Kegeyama 1,800.00 Check Total: 1,800.00 8299 02/28/2011 Solid Waste Fund Equipment Maintenance Konica Minolta Bus Sol U.S.A., 2.29 8299 02/28/2011 Liquid Waste Fund Equipment Maintenance Konica Minolta Bus Sol U.S.A., 20.65 8299 02/28/2011 Solid Waste Fund Equipment Maintenance Konica Minolta Bus Sol U.S.A., 16.54 8299 02/28/2011 Liquid Waste Fund Equipment Maintenance Konica Minolta Bus Sol U.S.A., 148.84 Check Total: 188.32 8300 02/28/2011 Solid Waste Fund Water - Building Mesa Consolidated Water Dist 18.73 8300 02/28/2011 Liquid Waste Fund Water - Building Mesa Consolidated Water Dist 168.57 Check Total: 187.30 8301 02/28/2011 Liquid Waste Fund Sewer Maint - Material /Supplies Orange County Hose Co. 36.20 8301 02/28/2011 Liquid Waste Fund Sewer Maint - Material /Supplies Orange County Hose Co. 181.01 Check Total: 217.21 8302 02/28/2011 Solid Waste Fund Office Supplies Office Depot 13.73 8302 02/28/2011 Liquid Waste Fund Office Supplies Office Depot 123.60 Check Total: 137.33 8303 02/28/2011 Solid Waste Fund Building Maintenance Pacific Building Care, Inc. 45.38 8303 02/28/2011 Liquid Waste Fund Building Maintenance Pacific Building Care, Inc. 408.37 Check Total: 453.75 8304 02/28/2011 Liquid Waste Fund Rehab of (6)Swrs Transfrd #189 . Santa Ana Blue Print 58.40 8304 02/28/2011 Liquid Waste Fund Grade 5 CCTV Improvements Santa Ana Blue Print 66.88 8304 02/28/2011 Liquid Waste Fund Grade 5 CCTV Improvements Santa Ana Blue Print 30.54 8304 02/28/2011 Liquid Waste Fund Sewer Maint -Misc Swer Wk Santa Ana Blue Print 57.16 8304 02/28/2011 Liquid Waste Fund Sewer Maint -Misc Swer Wk Santa Ana Blue Print 47.63 AP - Checks for Approval ( 03/04/2011 - 11:40 AM ) Page 16 Check Number Check Date Fund Name Account Name Vendor Name Amount AP - Checks for A p proval ( 03/04/201 I - 11:40 AM) � �e 17 0 Check Total: 260.61 8305 02/28/2011 Liquid Waste Fund Sewer Maint -Swr Lateral Prog Susan Sampson 1,800.00 Check Total: 1,800.00 8306 02128/2011 Liquid Waste Fund Sewer Maint -Elec Bldg Southern California Edison 326.85 8306 02/28/2011 Liquid Waste Fund Sewer Maint - Electric Pumps Southern California Edison 794.63 Check Total: 1,121.48 8307 02/28/2011 Liquid Waste Fund Systm Wide Swr Rcnstruct. #183 Schuler Engineering Corp. 754.00 Check Total: 754.00 8308 02/28/2011 Liquid Waste Fund Sewer Maint -Swr Lateral Prog Harvey Surprenant 967.50 Check Total: 967.50 8309 02/28/2011 Liquid Waste Fund Sewer Maint-Swr Lateral Prog Richard Szymanski 1,635.00 Check Total: 1,635.00 8310 02/28/2011 Solid Waste Fund Capital Outlay Technology Resource Cntr, Inc. 420.00 8310 02/28/2011 Liquid Waste Fund Capital Outlay Technology Resource Cntr, Inc. 3,780.00 Check Total: 4,200.00 8311 02/28/2011 Liquid Waste Fund Sewer Maint -Swr Lateral Prog William Turner 900.00 Check Total: 900.00 8312 02/28/2011 Liquid Waste Fund Deferred Compensation - 457 VantagePoint Transfer Agents 1,055.00 Check Total: 1,055.00 8313 02/28/2011 Liquid Waste Fund Deferred Medical -RHS- Employee VantagePoint Transfer Agents 327.70 8313 02/28/2011 Liquid Waste Fund Deferred Medical -RHS- Employee VantagePoint Transfer Agents 327.70 Check Total: 655.40 AP - Checks for A p proval ( 03/04/201 I - 11:40 AM) � �e 17 0 Check Nue Check Date Fund Name Account Name Vendor Name Amount 8314 02/28/2011 Liquid Waste Fund Sewer Maint -Misc Swer Wk Walters Wholesale Electric Co. 114.13 Check Total: 114.13 Report Total: 793,610.31 AP - Checks for Approval ( 03/04/2011 - 11 :40 AM) Page 18 Costa Mesa Mitary District • ® Expense Reimburseit Form for Directors Name: I. Attach all receipts. DATE OF EVENT PURPOSE OR OCCASION LOCATION TRAVEL* MEAL EXPENSE OTHER Z 11 III �--� c C- l t I (, x ]11;111 aAcR -W G Cr *Can be used for private auto as well as.taxi, limo and air fare. 11. Calculation 1. miles at 51.0 cents per mile (Current Rate) 2. Total meals 3. 1�" days attendance at $ 221.00 per day (per Board policy) 4. Meeting 5. Other Conference /Event: Location: Per Ordinance No. 55, "Board members shall provide brief reports on meetings attended at public expense at the next regular Board meeting." (Operations Code, Section 3.01.035) (rev. 1/1109) . _ $ Total = $ Significant pgints of benefit to the istrict nd its ratepayers: tllll., n . n nl ti� t /W na-tn .IVLQQ.nAn e--,A . i A d A Director Signature: Costa Mesa Sanitary District Expense Reimbursement Form for Directors Name:i -a�,c� I. Attach all receipts. DATE OF EVENT PURPOSE OR OCCASION LOCATION TRAVEL" MEAL EXPENSE OTHER 7,�� t► w�2S� C a��I �� C_0 Z t 7 t S7 jZ e o +-��S G' rte. -� C'�v 'Can be used for private auto as well as taxi, limo and air fare. 11. Calculatign = $ t 2 , 2 1. 2� miles at 51.0 cents per mile _ (Current Rate) 2. Total meals 3. days attendance at $ 221.00 per day (per Board policy) 4. Meeting 5. Other t. Conference /Event: Lo � `�- � ° '� je- S "`°`� `�'"`�At-v_ Per Ordinance No. 55, "Board members shall provide brief reports on meetings attended at public expense at the next regular Board meeting." (Operations Code, Section 3.01.035) (rev. 1/1/09) 0 Total = $ 17.'7!;--, 7.'7 Significant points of benefit to the District and its ratepayers: Director Signature: �1� • • i r 0 0 Blame: �1}M�S r��✓��`1N I. Attach all receipts. Costa Me9anitary District�G Expense Relmbursent Form for Directors y 22� <'' DATE OF EVENT PURPOSE OR OCCASION LOCATION TRAVEL° MEAL EXPENSE OTHER 24 -11 S, FM r QTS C-HO 619 62. 1-- Z`-1_11 CV�SD l.Lb E- flaw L--�v`T(V t y �c,•? 'Can be used for private auto as well as taxi, limo and air fare. If. Calculation 1, miles at 51.0 cents per mile (Current Rate) 2. Total meals 3. (odays attendance at $ 221.00 per day (per Board policy) 4. Meeting 5. Other Conference /Event: Location: Per Ordinance No, 55, "Board members shall provide brief reports on meetings attended at public expense at the next regular Board meeting." (Operations Code, Section 3.01.035) (rev. 111/09) Total= S Significant points learned of benefit to the District and its ratepayers: Director Signatur 0 M 0 N N O 00 r Name: e< Name- Ihvzymect� I. Attach all receipts. Costa Mesa Sanitary District Expense Reimbursement Form for Directors 7 DATE OF EVENT PURPOSE OR OCCASION LOCATION TRAVEL' MEAL EXPENSE OTHER ( � �j�y- [ {� 2 0 C GviSD 14071 _.- - 'Can be used for private auto as well as taxi, limo and air fare. 11. Calculation 1. g miles at 51.0 cents per mile (Current Role) 2. Total meals 3. days attendance at $ 221.00 per day (per Board policy) 4. Meeting 5. Other Conference /Event: W Location: Per Ordinance No, 55, "Board members shall provide brief co reports on meetings attended at public expense at the next regular Board meeting." (Operations Code, Section 3,01.035) 0 rn 0 (rev. 111109) z co • = $ �iaY Total = $ Significant points Learned of benefit to the District and its ratepayers: Director Signatur . )O-t, - 41 /q/";0f` N 11 0 CO INT ® Costa Mesoitary.District Expense Reimbursement Form for Directors Name: M I KL �H C C-L- vz- 1. Attach all receipts. rLCU 22 DATE OF EVENT PURPOSE OR OCCASION LOCATION TRAVEL" MEAL EXPENSE OTHER cyn CJVA SD t`� l 'x3w� Stty� c st t COOS Z \� U z 2-4 it Wu� Ms- C, M D `Can be used for private auto as well as taxi, limo and air fare. I1. Calculation 1, miles at 51.0 cents per mile . (Current Rate) 2. Total meals 3. days attendance at $ 221.00 per day (per Board policy) 4. Meeting 5. Other LL ConferencelEvent: m ca Location: Per Ordinance No. 55, "Board members shall provide brief reports on meetings attended at public expense at the next regular Board meeting." (Operations Code, Section 3.01.035) 0 N Total = $ Significant points learned of benefit to the District and its ratepayers: • r 00 Director Signature_ N ( rev. 1 H /00) CD L Costa Mes nitary District ® Expense Reimbursement Form f ®r Directors Nance: I. Attach all receipts. DATE OF EVENT PURPOSE OR OCCASION LOCATION TRAVEL* AREAL EXPENSE OTHER ,� t „J � i i.�`Q- � J✓i✓� i ��zli`� � U.4�.'�!J it CJ A-C-0 C C . 6, pp✓z t e, `v < 5' s 7;r-1, t/I,. ��. Ca 6� ✓tY,� %?G n *Can be used for private auto as well as taxi, Iimo and air fare. 11. Calculation 1, miles at 51.0 cents per mile (Current Rate) 2. _ Total meals 3. 6 days attendance at $ 221.00 per day (per Board policy) 4. Meeting 5. Other Conference /went: _ Location: Per Ordinance No. 55, "Board members shall provide brief reports on meetings attended at public expense at the next regular Board meeting." (Operations Code, Section 3.01.035) 4 3.1(-.00 Total= $ _ I, . 3 a 6, 00 - - Significant points learned of benefit to the District and ratepayers: Director Signature: (rev. 111109) Name: Jim Fitzpatrick fg/1io%Zy I. Attach all receipts. Costa Mes itary District Expense Reimburselent Form for Directors DATE OF EVENT Feb 4 PURPOSE OR OCCASION WACO LOCATION OCWD TRAVEL* MEAL EXPENSE OTHER Feb 22 Feb 15 Recycling Committee Sewer Committee CMSD CMSD Feb 24 Costa Mesa Sanitary District Board Meeting CMSD Feb 1 CMSD Strategic Plans CMSD Feb 3 Cal Works CRRA Training Irvine Valley College Feb 9 Feb 17 CMSD Strategic Plans Cal Works CRRA Training CMSD Irvine Valley College T -_ *Can be used for private auto as well as taxi, limo and air fare. Il. Calculation = $ 1. miles at 51.0 cents per mile _ (Current Rate) 2. Total meals 3. 6 days attendance at $ 221.00 per day (per Board policy) 4. Meeting 5. Other Conference /Event: Location: Per Ordinance No. 55, "Board members shall provide brief reports on meetings attended at public expense at the next regular Board meeting." (Operations Code, Section 3.01.035) (rev. 1/1/09) 1,3260 Total = $ 1.3260 Significant points learned of benefit to the District and its ratepayers: C C7 Meeting Date Item Number 03/24/11 V1. C. 10. COST.9 WES-A CANI2AR(y 1nzS7RIC7 To: Board of Directors Via: Scott Carroll, General Manager From: Marc Davis, Treasurer Date: March 24, 2011 ..... an Independent ,special IDisti ict Subject: Investment Report for the Month of February 2011 Summary Attached is the Investment Report for the month of February 2011. As required by the District's Statement of Investment Policy, the Investment Report delineates all investment activity during the month. Staff Recommendation Approve the Investment Report for the month of February 2011. Analysis This report lists the types of securities held in the District's portfolio, the institutions from which the securities were. purchased, maturity dates and interest rates as of February 28, 2011. The District's investments are in compliance with the Statement of Investment Policy adopted by the Board at the June 21, 2010 regular meeting, as well as the California Government Code. The market values in this report were provided by our third party custodian, Bank of New York, except for the Local Agency Investment Fund (LAIF). The market value of LAIF was provided by the State Treasurer's Office. It does not represent the value of the underlying securities within the pool, but rather the par or cost amount, which is the amount the District is entitled to withdraw. This reporting practice is consistent with industry standard practices for similar funds. Board of Directors March 24, 2011 Page 2 of 3 • The weighted average stated rate of return (current yield) for the District's investment portfolio as of February 28, 2011, was 1.073 %. The yield to maturity of the portfolio was 1.096 %. The District's weighted average interest rate was 56 basis points (0.561%) above the daily effective yield of LAIF, which was 0.512% as of February 28, 2011. The weighted average number of days to maturity for the District's total portfolio was 694 days (1.90 years). The average duration of the underlying securities in LAIF as of February 28, 2011, which is the most current information available, was 179 days. The District's investment portfolio is in compliance with its liquidity limitations, which requires that a minimum of 20.00% of the portfolio must mature within one year. The percentage of the portfolio maturing in less than one year as of February 28, 2011 was 51.51%. As of February 28, 2011, the District has adequate operating reserves necessary to meet its obligations for the next six months. Strategic Plan Element & Goal This item supports achieving Strategic Element No. 7.0, Finances, by ensuring the short and long -term fiscal health of the District. Legal Review Legal review is not required. Financial Review The portfolio was budgeted to earn an average of 1.25% for the year ending June 30, 2011. Committee Recommendation Review by the Investment Oversight Committee is not required this month. Public Notice Process Copies of this report are on file and will be included with the entire agenda packet for the March 24, 2011 Board of Directors regular meeting at District Headquarters (628 W. 19th Street) and on the District's website at www.crosdca.gov. • 2 Board of Directors March 24, 2011 •Page 3of3 Alternative Actions • 1. Refer the matter back to staff Attachments Treasurer's Report of Pooled Cash and Investments as of February 28, 2011 3 COSTA MESA SANITARY DISTRICT Treasurer's Report of Pooled Cash and Investments February 28, 2011 • Deposits Outstanding Bank Balance In Transits Checks Book Balance Active Accounts: Bank of America $ 21,157.99 - 259,093.38 $ (237,935.39) Reconciling Items - - - - Total Active Accounts 21,157.99 - 259,093.38 (237,935.39) Market Adjustment Market Value Increase Decrease Cost Investments: Local Agency Investment Fund $ 6,921,804.72 - - $ 6,921,804.72 Money Market/Sweep Account 1,045,205.10 - - 1,045,205.10 Federal Agency Securities 7,439,585.00 - (60,415.00) 7,500,000.00 Total Investments 15,406,594.82 - (60,415.00) 15,467,009.82 Total Pooled Cash & Investments $ 15,427,752.81 $ - $ 198,678.38 $ 15,229,074.43 Costa Mesa Sanitary District Pooled Cash and Investments by Fund February 28, 2011 CMSD Solid Waste Activities CMSD Liquid Waste Activities Asset Replacement Fund Total Pooled Cash & Investments Marcus D. Davis Treasurer /Director of Finance 1 3/15/11 Date $ 4,714,281.58 10,418,517.85 96,275.00 $ 15,229,074.43 • • I • COSTA MESA SANITARY DISTRICT Investment Activity Summary February 28, 2011 Total investments outstanding as of January 31, 2011 Additions: Gain on sale of investment Investment purchases Deductions: Investment maturity /sale proceeds Loss on sale of investment Investments called Net increase (decrease) in Sweep Account Net increase (decrease) in LAW Total investments outstanding as of February 28, 2011 2 $ 15,887,001.62 8.20 (420,000.00) $ 15,467,009.82 COSTA MESA SANITARY DISTRICT Investment and Investment Earnings February 28, 2011 ` *Represents the LAIF daily rate at 2/28/11 Comments i • • Interest CUSIP Purchase Maturity Coupon Investment Earned at Number Investment Date Date Rate Cost 02/28/11 n/a Local Agency Investment Fund n/a n/a 0.512% $ 6,921,804.72 n/a n/a Bank of New York -Sweep Acct n/a n/a 0.000% 1,045,205.10 n/a 3136FMP24 Federal National Mortgage Assn 07/07/10 07/07/15 2.370% 1,000,000.00 3,555.00 3136FM3134 Federal National Mortgage Assn 07/28/10 07/28/15 1.500% 500,000.00 - 3134G 1 TR5 Federal Home Loan Mortgage 09/30/10 09/30/15 2.000% 1,000,000.00 8,388.88 31337141-7 Federal Home Loan Bank 10/06/10 10/06/14 1.600% 1,000,000.00 6,444.44 31331,12P7 Federal Farm Credit Bank 11/17/10 11/17/14 1.250% 1,000,000.00 3,611.11 31331 13133 Federal Farm Credit Bank 12/01/10 12/01/14 1.600% 1,000,000.00 4,000.00 313371 WQ5 Federal Home Loan Bank 12/09/10 06/09/14 1.375% 1,000,000.00 3,131.94 31331,16X6 Federal Farm Credit Bank 01/05/11 01/05/15 2.100% 1,000,000.00 3,266.66 Totals $ 15,467,009.82 $ 32,398.03 ` *Represents the LAIF daily rate at 2/28/11 Comments i • • ti COSTA MESA SANITARY DISTRICT • Summary of Policy Limitations February 28, 2011 n Description U.S. Treasury Bills U.S. Treasury Notes Federal Agency Issues: Current % of Market Value 02/28/11 0.00% 0.00% FICB 0.00% FLB 0.00% FHLB 12.92% FHLMC 6.37% FNMA 9.72% FFCB 19.27% Other * 0.00% Banker's Acceptances 0.00% Certificates of Deposit 0.00% Negotiable Certificates of Deposits 0.00% Commercial Paper 0.00% Medium Term Corporate Notes 0.00% LAIF (Local Agency Investment Fund) 44.93% Shares of Benefical Interest 0.00% Money Market/Mutual Funds (Sweep Acct) 6.78% Total 100.00% % of portfolio maturing under one year % of portfolio maturing over one year 51.51% 48.49% 100.00% Maximum % Unlimited Unlimited Unlimited Unlimited Unlimited Unlimited Unlimited Unlimited Unlimited 25%(1) 25% 25%(1) 25%(1) 20%(1) 40,000,000 20% 10% per fund (2) no less than 20% (1) Further limited to 10% in any single issuer • (2) Also limited to 20% in total. `These securities are not considered for purchases: SBA, GNMA, TVA and SALLIEMAE 4 COSTA MESA SANITARY DISTRICT Investment Portfolio February 28, 2011 Total Investment Portfolio Total Portfolio Weighted Avg Interest Rate Weighted Avg Yield to Maturity Weighted Avg Days to Maturity "Represents the LAIF daily rate at 2/28/11 1.073% 1.096% 694 Days 6 1.90 Years Coupon Rate Investment Purchase Maturity Days to Broker /Dealer Type Date Date Maturity Local Agency Investment Fund Pool 1.600% 1.600% 1 Bank of New York Sweep 1.600% 1.375% 1 E.J. De La Rosa FNMA 07/07/10 07/07/15 1,590 E.J. De La Rosa FNMA 07/28/10 07/28/15 1,611 E.J. De La Rosa FHLM 09/30/10 09/30/15 1,675 UnionBanc FHLB 10/06/10 10/06/14 1,316 E.J. De La Rosa FFCB 11/17/10 11/17/14 1,358 UnionBanc FFCB 12/01/10 12/01/14 1,372 UnionBanc FHLB 12/09/10 06/09/14 1,197 UnionBanc FFCB 01/05/11 01/05/15 1,407 Total Investment Portfolio Total Portfolio Weighted Avg Interest Rate Weighted Avg Yield to Maturity Weighted Avg Days to Maturity "Represents the LAIF daily rate at 2/28/11 1.073% 1.096% 694 Days 6 1.90 Years Coupon Rate Yield to Maturity 0.512% `* 0.512% 0.000% 0.000% 2.370% 2.370% 1.500% 2.229% 2.000% 2.000% 1.600% 1.600% 1.250% 1.250% 1.600% 1.600% 1.375% 1.375% 2.100% 2.100% Investment Cost $ 6,921,804.72 1,045,205.10 1,000,000.00 500,000.00 1,000,000.00 1,000,000.00 1,000,000.00 1,000,000.00 1,000,000.00 1,000,000.00 $ 15,467,009.82 0 0 Description Broker /Dealer State Treasurer's Pool LAIF Total State Treasurer's Pool Money Market Mutual Fund Total Money Market Mutual Fund Federal Home Loan Bank Federal Home Loan Bank Total Federal Home Loan Bank Federal Home Loan Mortgage Total Federal Home Loan Mortgage Federal National Mortgage Association Federal National Mortgage Association Total Federal National Mortgage Association Federal Farm Credit Bank Federal Farm Credit Bank Federal Farm Credit Bank Total Federal Farm Credit Bank "Represents the LAIF daily rate at 2/28/11 COSTA MESA SANITARY DISTRICT Schedule of Investments by Instrument Type February 28, 2011 Purchase Date n/a Bank of New York n/a UnionBanc 10/06/10 UnionBanc 12/09/10 E.J. De La Rosa 09/30/10 E.J. De La Rosa 07/07/10 E.J. De La Rosa 07/28/10 E.J. De La Rosa 11/17/10 UnionBanc 12/01/10 UnionBanc 01/05/11 Total Investments Maturity Coupon Investment %of Market %of Date Rate Cost Portfolio Value . Portfolio Comments Continuous 0.512% $ 6,921,804.72 $ 6,921,804.72 POOL 6,921,804.72 44.75% 6,921,804.72 44.93% Continuous 0.000% 1,045,205.10 1,045,205.10 SWEEP 1,045,205.10 6.76% 1,045,205.10 6.78% 10/06/14 1.600% 1,000,000.00 995,400.00 FHLB 06/09/14 1.375% 1,000,000.00 995,140.00 FHLB 2,000,000.00 12.93% 1,990,540.00 12.92% 09/30/15 2.000% 1,000,000.00 982,140.00 FHLMC 1,000,000.00 6.47% 982,140.00 6.37% 07/07/15 2.370% 1,000,000.00 1,000,120.00 FNMA 07/28/15 1.500% 500,000.00 497,715.00 FNMA 1,500,000.00 9.70% 1,497,835.00 9.72% 11/17/14 1.250% 1,000,000.00 980,220.00 FFCB 12/01 /14 1.600% 1,000,000.00 993,410.00 FFCB 01/05115 2.100% 1,000,000.00 995,440.00 FFCB 3,000,000.00 19.40% 2,969,070.00 19.27% $ 15,467,009.82 100.009/. $ 15,406,594.82 100.00% 5 COSTA MESA SANITARY DISTRICT For all Maturities with Market Values February 28, 2011 "Represents the LAIF daily rate at 2/28/11 • 7 • Net Purchase Maturity Intuition Investment Coupon Investment Market Accrued Gain /(Loss) Date Date Broker /Dealer Type Par Rate Cost Value Interest If Sold n/a Continuous LAIF POOL $ 6,921,804.72 0.512% "' 6,921,804.72 6,921,804.72 - - n/a Continuous Bank of New York SWEEP 1,045,205.10 0.000% 1,045,205.10 1,045,205.10 - - 07/07/10 07/07/15 E.J. De La Rosa FNMA 1,000,000.00 2.370% 1,000,000.00 1,000,120.00 3,555.00 120.00 07/28/10 07/28/15 E.J. De La Rosa FNMA 500,000.00 1.500% 500,000.00 497,715.00 - (2,285.00) 09/30/10 09/30/15 E.J. De La Rosa FHLMA 1,000,000.00 2.000% 1,000,000.00 982,140.00 8,388.88 (17,860.00) 10/06/10 10/06/14 UnionBanc FHLB 1,000,000.00 1.600% 1,000,000.00 995,400.00 6,444.44 (4,600.00) 11/17/10 11/17/14 E.J. De La Rosa FFCB 1,000,0OO.OU 1.250% 1,000,000.00 9809220.00 3,611.11 (19,780.00) 12/01 /10 12/01 /14 UnionBanc FFCB 1,000,000.00 1.600% 1,000,000.00 993,410.00 4,000.00 (6,590.00) 12/09/10 06/09/14 UnionBanc FHLB 1,000,000.00 1.375% 1,000,000.00 995,140.00 3,131.94 (4,860.00) 01/05/11 01/05/15 UnionBanc FFCB 1,000,000.00 2.100% 1,000,000.00 995,440.00 3,266.66 (4,560.00) Total Investments $ 15,467,009.82 15,467,009.82 15,406,594.82 32,398.03 (609415.00) "Represents the LAIF daily rate at 2/28/11 • 7 • • • • Type of Purchase Maturity Investment Date Date FNMA 07/07/10 07/07/15 FNMA 07/28/10 07/28/15 FHLMC 09/30/10 09/30/15 FHLB 10/06/10 10/06/14 FFCB 11/17/10 11/17/14 FFCB 12/01/10 12/01/14 FHLB 12/09/10 06/09/14 FFCB 01/05/11 01/05/15 Totals COSTA MESA SANITARY DISTRICT Call Schedule February 28, 2011 Coupon Investment Rate Par Value Cost 2.370% $1,000,000.00 $ 1,000;000.00 1.500% 500,000.00 500,000.00 2.000% 1,000,000.00 1,000,000.00 1.600% 1,000,000.00 1,000,000.00 1.250% 1,000,000.00 1,000,000.00 1.600% 1,000,000.00 1,000,000.00 1.375% 1,000,000.00 1,000,000.00 2.100% 1,000,000.00 1,000,000.00 $ 7,500,000.00 $ 7,500,000.00 Call Features Callable 7/7/11 w /10 days notice Callable 7/28/11 w /10 days notice, quarterly thereafter Callable 3/30/11 w/5 days notice, quarterly thereafter Callable 1/6/11 w/5 days notice and anytime after Callable 11 /17/11 w/7 days notice and anytime after Callable 3/1/11 w/5 days notice and anytime after Callable 6/9/11 w/5 days notice and anytime after Callable 1/5/12 w/7 days notice and anytime after 9 • • • COSTA MESA SANITARY DISTRICT - MATURITIES DISTRIBUTION February 28, 2011 70% ------------------------------------------------------------ --------------------------------------------------- - - - - -- Cost so °% ° In Thousands 51.51% 50% -- ----------------------------------------------- - - - - -- 1 - 180 Days $ 7,967 ------------------------------ - - - - -- 32' ---'-°-- - 3390 181 - 365 Days - 40% 1 - 2 Years - 30% -- ----------------------------------------------- 16.16% 2 - 3 Years - 20% -- ----- .._ ------- --- -------- --- - - - --. --- ---- - - -' -- 3 4 Years 5,000 10% -- ----------------------------- - - ---- - - -- -- 0.00% 0.00% 0.00 °i° 4 - 5 Years 2,500 TOTAL $ 15,467 1 -180 181 -365 1 -2 2 -3 3 -4 4 -5 Days Days Years Years Years Years 9 • • • • • 3.00°/ 2.50°/ 2.00% 1.50% 1.00% 0.50% 0.00% Costa Mesa Sanitary District Portfolio Interest Rate Information as of February 28, 2011 NZ 10 0 —3 month T -Bill 6 month T -Bill 2 year T -Note - ---- -3 year T -Note ----- --5 year T -Note —CMSD- monthly — LAIF- monthy —CSC Pool - monthly I I h I r I d a. P ..�, NZ 10 0 —3 month T -Bill 6 month T -Bill 2 year T -Note - ---- -3 year T -Note ----- --5 year T -Note —CMSD- monthly — LAIF- monthy —CSC Pool - monthly 1 lor • v March 15, 2011 Mr. Scott Carroll General Manager Costa Mesa Sanitary District 628 W. 19th Street Costa Mesa, California 92627 -2716 Re: Annual Solid Waste and Recycling Rate Review Dear Mr. Carroll: Meeting Date I Item Number 03/24/11 VII. COSTA MESA SANITAIRi OJSTR�rrT Per Paragraph 2 and Exhibit A of the Agreement between the Costa Mesa Sanitary District and CR &R Incorporated, rates for solid waste and recycling services may be adjusted annually based upon the methodology called out in the Exhibit. Rates and charges may be adjusted based upon the annual change in the Consumer Prices Index (CPI), as well as any change in the Landfill Disposal Rate at the Orange County Landfills. As you know the Costa Mesa Sanitary District Board has declared their intent to have rates paid by their residents more in line with the median rates paid in other Orange County Cities. As such; CR &R and the Board have frozen rates for the past four (4) years in order to bring the rates more in line with these communities. Since the acquisition of Costa Mesa Disposal, CR &R has tried to better adapt the rates to the services provided by implementing the revenue share program on additional carts as well as the anti - scavenger proposal. CR &R and the Board have partnered in attaining advanced service levels and competitive rates for the rate payers through these additional programs and our willingness to forgo adjustments to the rates which included the 36% increase in landfill fees adopted by the County last year. In closing, CR &R has elected to forgo a rate adjustment this year and therefore will have a fifth year without an increase in rates. We continue to replace our collection fleet with natural gas powered vehicles and will continue to characterize the CMSD waste stream to improve the diversion from our MRF processing. Please accept this letter as CR &R's desire to hold rates at their current level for an additional year. As always, it's a pleasure being of service to the Costa Mesa Sanitary District. Respectfully, Dean A. Ruffridge, Senior Vice President cc CR &R INCORPORATED 11292 WESTERN AVE. P.O. BOX 125 STANTON, CA 90680 10826.9677 826.9049 890.6347 Fax David Ronnenberg Trisha Throop Rate Letter 2011 3/15/2011 CRRWASTESERVICES.COM recycled pop =r n . Chamber of Commerce February 28, 2011 Mr. Scott Carroll Costa Mesa Sanitary District 628 W. 19`a Street Costa Mesa, CA 92628 Dear Mr. Carroll, RECEIVED 9 2011 U SIA MrSA SgITMY DISi�I Costa Mesa Sanitary District has been a valued supporter and member of the Costa Mesa Chamber of Commerce since April 1985. We thank you for your continued support and encourage you to contact the Chamber whenever we can be of service. The Chamber has become the leading and most effective advocate on behalf of businesses in Costa Mesa due to the support of members such as yourself. Chamber participation has resulted in an improved sign ordinance and lower traffic impact fees on development, among the many impacts we have had. Numerous individual businesses, both large and small, have been assisted in overcoming hurdles faced by start up or expansion. And the Chamber has been a major participant in bringing to or retaining thousands of jobs in Costa Mesa. As an advocate for business - education partnerships, the Costa Mesa Chamber has facilitated the creation of workplace experience programs with local businesses and Costa Mesa schools, recently adding a scholarship program to encourage "at risk" students with a financial need to continue their education beyond high school. The Chamber is continually looking for additional business leaders who are interested in being examples to encourage our local youth to stay in school as long as possible and to achieve their greatest potential. Business owner's in need of one- on-one counseling with volunteers from the Southern California Organization of Retired Executives (SCORE) can arrange for this no cost service held by appointment at the Chamber. The Chamber's web site is designed to be user - friendly, making it easy for individuals to locate your business. Your web site can be directly linked to the Chamber's web site for immediate access. Your membership helps make all of this possible. Please contact the Chamber if you have a desire to make a difference by participating in any of our programs or events. Sincerely, Ed Fawcett President/CEO 1700 Adams Avenue, Suite 101 -Costa Mesa, CA 92626 • (714) 885 -9090 • FAX (714) 885 -9094 • www.costamesachamber.com • J Jel - NEWPORT -MESA Unified School District 2985 Bear Street • Costa Mesa • California 92626 S (714) 424 -5000 ® BOARD OF TRUSTEES Dana Black ® Dave Brooks • Walt Davenport Martha Fluor • Katrina Foley Y Judy Franco • Karen Velsey Jeffrey C. Hubbard, Ed.dD., Superintendent RECENVED J C?STA MESA SANITARY DISTCIC� 0 0 March 8, 2011 Costa Mesa Sanitary District 628 W. 19th Street Costa Mesa, CA 92627 Attention: Joan Revak, Program Manager Dear Ms. Revak, On behalf of the students, teachers, and parents of Paularino Elementary School I would like to thank you for giving us the opportunity to participate in the 2011 Phone Book Recycling Program. Our school earned $300.00 this year which will help us to purchase many items to benefit our students at Paularino which we very much appreciate. Sincerely, Mrs. Stacy deBoom- Howard Principal 1� 4 Meeting Date Item Number 03/24/11 IX. A. COSTA MESA 5 T RVDISTRICT Memorandum To: Board of Directors ... an Independent Speciaf Distfict From: Scott Carroll, General Manage Date: March 24, 2011 Subject: Prohibiting the Use of Expanded Polystyrene (Commonly known as (Styrofoam) in District Facilities and at District Sponsored Events Summary The Board of Directors directed staff to bring back a policy that would prohibit the usage of expanded polystyrene (commonly known as Styrofoam) in District facilities and at District sponsored events. Attachment 1 to this report is such a said policy for the Recycling Committee's consideration. ® Staff Recommendation That the Recycling Committee approves the recommendation to the Board of Directors the adoption of Administrative Regulations No. 10.00, prohibiting the use of expanded polystyrene in District facilities and at District sponsored events. Analysis Polystyrene foam is a petroleum -based byproduct that is frequently used for food packing purposes. This material is currently non - recyclable and non - biodegradable (e.g. unable to decay into constituent substances). Because of its inability to decompose, polystyrene foam waste is consuming an ever - increasing amount of space within landfill facilities. Moreover, polystyrene foam products are detrimental to the environment in many ways such as biodegradability, litter, recycling and water quality. The following is an explanation of these reasons. • Biodegradability Polystyrene products are designed to be disposable and, therefore, have a useful life on only minutes or hours. Yet, it takes several decades to ® hundreds of years for polystyrene to deteriorate in the environment or -onimun.ity's (eaftfi and the environment 6y providing sofidwaste andsezverco(kction services. w w. crosdca.gov Board of Directors March 24, 2011 Page 2of4 landfill. Instead, it merely breaks down into smaller pieces that litter streets, • parks, open spaces, beaches and the ocean, thereby contributing to urban blight. • Litter Polystyrene further contributes to urban blight as litter, especially due to its lightweight nature as it floats in water and /or is easily blown by the wind from place to place even when disposed of properly. The polystyrene litter problem is becoming increasingly difficult to manage and has costly negative implications for visitors, wildlife, and aesthetics. • Recycling There is currently no meaningful recycling of food service polystyrene products, due in part to contamination from food residue. Alternative products which are biodegradable, reusable, and /or recyclable are readily available at reasonable cost. • Water Quality Polystyrene waste, introduced to water bodies from both direct as well as indirect sources, negatively impacts the overall quality of ocean waters, rivers and watersheds. Polystyrene waste, a mayor component in the overall make up of beach and marine debris, is a visible form of pollution. Moreover, marine and land wildlife often perish as a result of ingesting polystyrene (e.g. floatability, breakability, large surface area), scientists are beginning to speculate about the role of polystyrene waste in contributing to other persistent non - visible water pollution problems such as bacterial indicators. Deterioration in water quality and beaches threatens the public health, safety and welfare and negatively affects tourism and the local economy, which depends on tourist trade. The following are provisions to the proposed policy. The purpose of the proposed policy is to reduce the amount of polystyrene foam (Styrofoam) that enters the waste stream and promote zero waste strategies. By prohibiting the use of such products within District facilities and at District sponsored events demonstrates our commitment and leadership to protecting the environment. Below is a summary of the provisions: Food Service Polystyrene Products Because most polystyrene can be found in food packaging products from restaurants, grocery stores, cafeterias, mini marts and /or caterers, the District shall not purchase • and /or acquire from food vendors and retail food vendors disposable products that contain polystyrene. This will include items such as cups, plates, bowls, lids, and hinged or lidded containers. Board of Directors March 24, 2011 Paae 3 of 4 • Special Events Sponsored by Costa Mesa Sanitary District The use or distribution of polystyrene foam products at District special events (e.g. composting workshops, used tire collection events, etc.) shall be prohibited. If the District is co- sponsoring an event with other organizations, the District will encourage those organizations to prohibit the use or distribution of said products. Contractors and /or Vendors Doing Business with the District Because the attach document is an internal policy, not an ordinance, the District cannot require contractors and vendors doing business with the District to prohibit the use of polystyrene products. However, the District can strongly encourage contractors and vendors to do so by giving them incentives. For instance, contractors and vendors who have demonstrated prohibition use of Styrofoam products will be viewed favorably during direct, informal or formal competitive bidding procedures. It should be noted that this consideration cannot apply to bidding procedures for public projects because those projects must be awarded to the responsive low bidder, as required by California Public Contracts Code. There are a few exceptions to the proposed policy, which are described in more detail below. ® 1. While the District encourages its staff to consider excluding food establishments that uses Styrofoam products for takeout food, the purchases they make is during their personal time and not for District businesses purposes. 2. The District purchases supplies, equipment. and /or parts in order to conduct its business. By limiting the number of vendors for acquiring necessary supplies, equipment and /or parts could have an impact on our operations. 3. Situations may exist where no reasonably feasible available alternative exists to a specific and necessary polystyrene product. Strategic Element & Goal This item supports achieving Strategic Element No. 2.0, Solid Waste and Goal No. 2.3, Pursue reducing polystyrene food packaging and Goal No. 2.5, Encouraging zero waste. Legal Review District Counsel did not review this .policy; however, counsel is currently researching the feasibility of the District adopting regulations that would expand this program. • Board of Directors March 24, 2011 Pape 4 of 4 Financial Review • There are no financial impacts to the District for adopting this policy. Committee Recommendation On March 21 st the Recycling Committee reviewed the attached policy. Comments and or recommendations will be presented to the Board at tonight's meeting. Public Notice Process Copies of this report are on file and will be included with the entire agenda packet for the March 21, 2011 Recycling Committee regular meeting at District Headquarters and on the District's website. Alternative Actions 1. Do not approve Administrative Regulations No. 10.00 and refer the matter back to staff. Attachments A: Administrative Regulations No. 10.00 • ir C. SUBJECT PURPOSE: Attachment A Costa Mesa Sanitary District Administrative Regulations No. 10.00 Board of Directors Approval Date March 24, 2011 Prohibiting the Use of Expanded Polystyrene (Commonly known as Styrofoam) in District Facilities and at District Sponsored Events. To provide standards and procedures for protecting the environment and encouraaina zero waste. General Policy: It shall be the policy of the Costa Mesa Sanitary District (CMSD) to exercise environmental stewardship by reducing the amount of Expandable Polystyrene (EPS) debris that enters storm drains, watershed and costal environment and reducing the amount of EPS that enters the waste stream. Objectives: To reduce litter, promote environmentally sustainable practices, improve water quality that include ocean waters, rivers and watersheds, and expand the lifespan of landfills Definitions A. "District Facilities" means any building, structure or vehicle owned or operated by CMSD. • B. "Disposable Food Service Ware" means all containers, trays, cartons, cups, and other items that are designed for one -time use and on, or in, which any restaurant or retail food vendor directly places or packages prepared foods or which are used to consume food. This includes, but is not limited, service ware for takeout foods and /or leftovers from partially consumed meals prepared at restaurants or retail food vendors such as plates, cups, bowls, lids, trays, and hinged or lidded containers. This does not include single -use disposable straws or utensils. C. "Expanded Polystyrene" (EPS) means polystyrene that has been expanded or "blown" using a gaseous blowing agent into a solid foam. EPS is sometimes called "Styrofoam "; a Dow Chemical Co., trademarked form of polystyrene foam insulation that produces materials such as cups, plates and trays. D. "Food Vendor" means any establishment located or operating within the District which provides, prepared and ready -to- consume food or beverages for public consumption, including but not limited to any store, supermarket, delicatessen, restaurant, retail food vendor, sales outlet, shop, cafeteria, catering truck or caterer. E. "Prepared Food" means food or beverages which are served, packaged, cooked, chopped, sliced, mixed, brewed, frozen, squeezed, .or otherwise prepared on the food vendor's premises with the intent of consumption on or off the premises as the balance of an unfinished meal or as "takeout food." • ti Costa Mesa Sanitary District Prohibiting the Use of Expanded Polystyrene (Commonly known as Styrofoam) Paae 2 of 2 F. "Retail Food Vendor' means any store, shop, sales outlet, or other establishment, • including a grocery store or a delicatessen, other than a restaurant that provides prepared food. Provisions: A. CMSD shall not purchase or acquire from food vendors or from retail food vendors products, which are produced with EPS. Prohibited products include, but are not limited to, EPS items such as cups, plates, trays, bowls, lids, and hinged or lidded containers. B. The use or distribution of EPS at special events sponsored by CMSD shall be prohibited. The District will encourage organizations that are co- sponsoring events with CMSD to prohibit the use or distribution of polystyrene foam products at special events. C. CMSD shall encourage all contractors, and vendors doing business with the District to prohibit the usage of Disposal Food Service Ware made of EPS. A copy of this policy will be disseminated to contractors and vendors doing business with the District. D. Contractors and vendors who have demonstrated prohibition use of EPS will be viewed favorably during direct, informal or formal competitive bidding procedures. This policy does not apply to bidding procedures for public projects. Exceptions A. This policy does not apply to CMSD employees when they are making personal purchases. 40 B. Vendors that use EPS for packaging supplies, equipment and /or parts to the District are exempt from this policy. C. Situations where no reasonably feasible available alternative exists to a specific and necessary EPS product. To: Board of Directors Meeting Date Item Number 03/24/11 IX. S. area ... an Independent Speciaf Distract Via: Scott Carroll, General Manage From: Sherry Kallab, Administration Manager K' Date: March 24, 2011 Subject: Springbrook Conference May 2011 Summary Costa Mesa Sanitary District Operation Code Section 3.02.070 Staff Expenses requires prior Board approval for Staff to travel out of state for conferences, meetings, seminars or related matters. Springbrook, the District's accounting software provider, holds an annual conference in Portland, Oregon. Staff recommends two members of the accounting staff attend the conference. Staff Recommendation Staff recommends the Board approve. attendance of Teresa Gonzales and Kaitlin Tran to the 2011 Springbrook Software Client Conference May 2 - 5,, 2011 in Portland, Oregon. Analysis Springbrook Software holds an annual conference to provide software updates, introduce new features and provide education/ networking opportunities for their users. The conference this year will focus on Springbrook's newest software upgrade version 7.0. Staff anticipates upgrading to version 7.0 in the next few years. Attendance at the conference will offer an excellent opportunity for staff to discuss issues related to the. upgrade with users who have already made the conversion. Strategic Element & Goal ' This item complies with Strategic Plan Element 6.0. Personnel /Organization ® Development and it complies with the strategy of this element, which states: Trotecting our commum.ty's health 6y providing solid waste and sewer collection services crosdca.gov Board of Directors March 24, 2011 Page 2 of 2 "We will do this by utilizing sound policies and personnel practices, offering • competitive compensation and benefits, providing opportunities for training, development and professional growth, while ensuring a safe and secure workplace." Legal Review Not applicable Financial Review The estimated cost for Teresa and Kaitlin to attend the conference is $2,310, which includes airfare, hotel, transportation and meals. There are appropriate funds in the FY 2010/11 budget for this expense. Committee Recommendation Not applicable Public Notice Process Copies of this report are on file and will be included with the entire agenda packet for the March 24, 2011 Board of Directors regular meeting at District Headquarters and on District's website. Alternative Actions 1. Refer the matter back to staff • n • Meeting Date I Item Number 03/24/11 1 X. A. COSTA MESA SANITARY DISTRICT RECYCLING COMMITTEE 7�iji% �V q�. AGENDA Monday, March 21, 2011 -10:30 a.m. Costa Mesa Sanitary District 628 W. 191h Street (Director Fitzpatrick and President Ooten) All Directors are welcome. INTRODUCTIONS I. Mr. Patrick Schiavo, CR &R Consultant ©1s►;_ ► I ► c • II. CY 2011 Recycling Committee Goals • Review CY 2010 Goals and revise, if necessary, for CY 2011 Goals III. Quarterly Strategic Goals Review • Next review of Strategic Goals — April 25, 2011 IV. Waste Diversion Report — February 2011 • Update on how C\ISD is meeting AB 939 goals V. Recycling Report — February 2011 • Review recycling tonnage collected from homeowners VI. Ordinance Enforcement Otiicees Report • Review UEO enforcement activities for trash cans, graffiti and scavenging VII. Scavenging Report • Review scavenging activities reported to CM PD NEW DISCUSSION ITEMS VIII. Recycling Resin Identification Codes 3 through 7 • Receive and discuss report from CR&R IX. Developing Zero Waste Strategies — Oral Report • Discussion on programs that promote zero waste X. EPS Densifiers — Oral Report • Watch video of equipment that reduce Styrofoam volume ACTION ITEMS XI. Proposed Policy — Prohibiting the Use of Expanded Polystyrene (commonly known as Styrofoam) • Consider approving policy and recommending approval to the Board of Directors XII. Public Comments XIII. Next Meeting Date — April 25, 2011 Dated: March 17, 2011 Clerk of the District • • CY 2010 Recycling Committee Goals I. Encourage Non - Profit Organizations and Schools to implement Recycling Projects and /or Programs II. Monitor advancements and technology in the solid waste industry III. Promote recycling at community events IV. Encourage Zero Waste practices among Residents and Schools V. Advocate sustainable practices to ensure precious resources are saved VI. Implement a Community Awareness Program emphasizing District programs and special events CMSD STRATEGIC PLAN 2010 QUARTERLY PROGRESS REPORT P of 16 ;teal elc . i+�mrtt .. ii»�liner, T Carrplete O:arneats m _ July — Se ®t 2010 Working with the City of Costa Mesa on studying current 2.0 Solid Waste 2.1 Explore commercial collection services 2010 -11 NO solid waste practices. Oct — Dec 2010 Nothing new to report July — Eeot 2010 CR &R has put in service one brand new CNG refuse 2.2 Encourage the use of alternative fuel vehicles on District routes. More CNG trucks will be vehicles 2012 -13 NO added in the coming year. Oct — Dec 2010 Nothing new to report July — Sent 2010 Telephone Book Recycling Program begins on November 15. Will be focusing on other programs in the coming months 2.3 Comprehensive school education On -going NA (e.g. waste free lunch, composting, etc). programs Oct — Dec 2010 10,721 books were collected totaling 32,163 pounds. The District awarded. $7,200 to local schools. Staff is exploring the possibility of expanding this program to include plastic bottles and staff is currently obtaining success information from the schools July — Seot 2010 2.4 Encourage zero waste On -going NA Information regarding zero waste has been posted on the District's website. Page 6 of 16 Since August 2010, 278 composting bins have been sold to the public resulting in 70 tons a year of kitchen and yard waste diverted from the landfill. Oct - Dec 2010 Sold 390 composting bins resulting in diverting 97.5 tons a year of kitchen and yard waste from the landfill. July — Segt 2010 On August 26, 2010, the Board and staff received an oral report from CR &R regarding their proposed conversion technology plant in the Perris, CA. Staff is exploring using lockable trash cans to prevent 2.5 Monitor advancements and technology in On -going NA scavenging recyclable materials. the solid waste industry Oct — Dec 2010 Staff will be proposing to the Board a partnership with CR&R to provide lockable trash cans on requests from residents. Staff will be meeting with City staff to explore enforcement options. • • CR Transfer To: Joan Revak From: CR Transfer Inc. Jurisdiction: Costa Mesa Sanitary District (9) Month/Year: Feb -11 Recycling Report Total Tonnage Recycled Tonnage Landfill Tonnage County & Newport Bch Total 2742.86 159.94 2902.80 1485.10 83.12 1568.22 1257.76 76.82 1334.58 IV. Recycle Tons Commodity Percents a Recycled Newspaper 9.61% 263.71 Cardboard 7.38% 202.50 Mixed Paper 12.53% 343.77 Glass 4.17% 114.49 PET 0.95% 25.93 HDPE 0.84% 22.94 Aluminum Cans 0.27% 7.48 Metal 0.68% 18.68 Tin 1.82% 49.85 Greenwaste 10.10% 277.13 Wood 3.01% 82.61 Mixed Plastics 2.77% 76.01 Totals 54.14% 1485.10 Total Tonnage Recycled Tonnage Landfill Tonnage County & Newport Bch Total 2742.86 159.94 2902.80 1485.10 83.12 1568.22 1257.76 76.82 1334.58 IV. CR Transfer • To: Joan Revak From: CR Transfer Inc. Jurisdiction: Costa Mesa Sanitary District Santa Ana Heights (11) Month/Year: Feb -11 Recycling Report Total Tonnage Recycle Tons Commodity Percentage Recycled Newspaper 3.91% 6.26 Cardboard 5.58% 8.92 Mixed Paper 9.08% 14.53 Glass 5.41% 8.64 PET 0.82% 1.30 HDPE 1.21% 1.93 Aluminum Cans 0.33% 0.53 Tin /Metal 2.12% 3.39 Greenwaste 14.02% 22.43 Wood 5.03% 8.05 Mixed Plastics 4.46% 7.14 Totals 1 51.97%1 83.12 Total Tonnage 159.94 Recycled Tonnage 83.12 Landfill Tonnage 76.82 • 5 4x@A WM RMA A9vul AM& AM.9A 9<S MMM e o 0 0 X977 City 3,405.18 3,254.63 3,106.05 2,987.76 3,291.36 3,346.33 3,115.22 2,742.86 County 208.25 169.10 238.88 186.65 217.24 234.80 214.92 159.94 MEW 9MN 9o7t7• VIS WPM - 9iM•9Q 9oM?@ lam 9 M° iXS lINRM City 1,716.71 1,640.81 1,565.91 1,506.27 1,659.33 1,687.04 1,570.53 1,485.10 County 105.83 85.93 121.40 94.85 110.40 119.30 109.21 83.12 [@'CAA lAM lono WM WM Ultm UP&Te 9• o% %@@&W City 1,688.47 1,613.82 1,540.14 1,481.49 1,632.03 1,659.29 1,544.69 1,257.76 County 102.42 83.17 117.48 91.80 106.84 115.50 105.71 76.82 *A composite recycling percentage for City & County based on new characterization studies completed by CRT. Waste Diversion FY- 10111jr 03/16111 0 94 UNA City 3,115.22 2,742.86 County 214.92 159.94 TIMN TAMM UTZ City 1,570.53 1,485.10 County 109.21 83.12 IM" 0 9,%SA 0 0 o 0 o a o o City 1,544.69 1,257.76 County 105.71 76.82 4b �99� `A composite recycling percentage for City &County based on new characterization studies completed by CRT. Waste Diversion 20111jr 03116111 0- 0 COSTA MESA SANITARY DISTRICT/ SANTA ANA HEIGHTS ROSSMOOR STANTON Comparison Report Detail Page 1 of 1 G Wastestream Comparison RESIDENTIAL SOLID WASTE /WASTE PROCESSING TONS COSTA MESA SANITARY DISTRICT .2000 2000 3000 -TOTAL - TOTAL' TOTAL NON - FERROUS NEWS MIXED CARD MIXED SUB GREEN ORGANIC WOOD CONCRETE RESIDENTIAL.. RESIDENTIAL, DIVERSION AL TINIMETAL METAL PET HDPE GLASS PAPER PAPER BOARD PLASTIC TOTAL RECYCLE 'FINES ASPHALT DIVERTED . LANDFILL' % 7.48 49.85 18.68 25.93 22.94 114.49 263.71 343.77 202.50 76.01 1,125.36 277.13 0.00 82.61 0.00 1,485.10 1 1,257.76 1 54.14% COSTA MESA SANITARY DISTRICT/ SANTA ANA HEIGHTS ROSSMOOR STANTON Comparison Report Detail Page 1 of 1 G M COST,X WESASA.7vr7AR7�DrS72LiC7 Memorandum ... an Independent Speczaf District To: Scott Carroll, General Manager From: Isidro Gallardo, Ordinance Enforcement Officer aw *A.%P40P Date: March 15, 2011 Subject: Ordinance Enforcement Report This report summarizes major points for three ordinance enforcement topics covering Trash Container Enforcement, Graffiti, and Scavenging. Trash Container Enforcement: In the month of February, three calls came in to the District HQ to report residents who either store there trash containers in public view or leave their trash containers out on the street curb well after the trash has been picked ® up. Address: 937 Serra Way Violation: Resident was storing trash container on drive way in public view. A "first notice" of correction was given on 2/2/2011. On 2/7/2011, a second site visit was made and the resident was found to be in compliance. Address: 2451 Y2 Elden Ave. #A Violation: Resident was leaving trash container out on the street curb well after trash pick -up day. OEO made a site visit on 2/10/11, 2/17/11, and 2/24/11 and found no visible trash containers. Address: 649 Darrell St. Violation: Resident was storing trash containers on drive way in public view. OEO made a site visit on 3/1/11 and spoke directly to resident regarding the issue. Resident agreed to store trash containers out of public sight. On 3/8111, the OEO made a second site visit and found the resident in compliance. OEO will continue to follow up on these addresses to insure they do not go back to their old habits. In addition, extra surveillance was placed on W. Wilson St (between Harbor Blvd. and Placentia Ave.) and neighboring streets to address several residents who leave their trash containers out on the street curb well after trash pick -up day. A Protecting our community's heaftfii and the environment by providing solid waste andsewer coffection services. www. crosdca.gov Ordinance Enforcement Report March15, 2011 Paize 2 of 2 summary of the courtesy notice process for the District OEO is provided in the • following chart and demonstrates the effectiveness of a "1St Notice ": February 1 28;`20,11.: 1S 2" Couetesy Notice Notice Letter South of Wilson St. 10 4 0 Wilson St. to Adams Ave. 9 0 0 Adams Ave. to Sunflower Ave. 13 0 0 Graffiti: On January 31, 2011, the OEO submitted to Frank Campos (CR &R) about seven addresses (for a total of approx. 80 trash containers), along with pictures, on Victoria St. that needed attention in regard to graffiti on trash containers. On 2/15/11, Mr. Campos submitted documentation, including pictures, that a total of eighty -six trash containers in the area that were serviced for graffiti removal. Scavenging: In the month of February, there were no calls to the District HQ to report scavenging activity. Also, there were no scavenging incidents observed directly by the OEO to report. Areas were increased surveillance was placed: 0 Monday Trash Pick -up Day: Area includes National Ave., Monrovia Ave, Federal Ave., Meyer PI., Anaheim Ave., and all surrounding streets. Dates/Time: 2/14/11 and 2/28/11 between the hours of 8:00am and 11:00am Tuesday Trash Pick -up Day: Area includes Orange Ave., Santa Ana Ave., Tustin Ave., and all surrounding streets and alleys south of 22nd St. Dates/Time: 2/15/11 and 2/22/11 between the hours of 8:00am and 10:00am It was determined, after meeting with the District General Manager and reviewing scavenging calls logged by the Costa Mesa Police Department, that it would be best if the OEO began his shift earlier in the morning; it appears a lot of the scavenging activity takes place in the early morning part of the day. Also, on February 11, 2011 an Administrative Citation template was completed and was submitted to the District General Manager to submit to the District Counsel for review. Other: CR &R Route Manager Frank Campos reported to the OEO that the CR &R refuse truck that was previously leaking fluids on to the Palmer Street alley has been repaired. OEO will be meeting with CR &R Route Manager Frank Campos on March 22, 2011 at the Palmer St. alley to observe and determine if indeed the refuse truck • has been repaired. January 2011 CFS Scavenging Events 2011 Location CAD # DR # RD Dispo -Date Time ORANGE AV &KNOX PL LPD110107001382 JR121 R03 GOA 01/07/11 11:05:11 ORANGE AV &WALNUT ST LPD1 102010074661 R03 1 GOA 02/01/11 9:33:11 540 W 19TH ST LPD110103000518 R09 GOA 01/03/11 12:54:30 1955 WALLACE AV LPD110123005557 R09 PAWC 01/23/11 22:04:47 R09 2 23RD ST &ELDEN AV LPD1 1 0 1 26006 1 04 R12 PAWC 01/26/11 14:24:06 R12 1 WAKE FOREST RD &FAIRVIEW RD LPD110105000842 R13 GOA 01105111 6:42:58 R13 1 JOHNSON AV &CHEYENNE ST LPD110107001350 R21 UTL 01/07/11 9:00:50 R21 1 Yotal 6 Count February 2011 CFS Calls For Service with citation issued: Location CAD # I DR # RD ' Dispo , Date I Time MAPLE ST &VICTORIA ST JLPD1 10228013744 11- 203877 R10 1 CI 102/28/1118:26:18 RD 10= 1 Total = 1 Calls For Service with no arrest /citation- Location CAD # T DR # RD Dispo Date Time 21ST ST &ORANGE AV LPD1 102200122081 JR121 R07 GOA 02/20/11 21:18:42 ORANGE AV &WALNUT ST LPD1 102010074661 R07 GOA 02/01/11 9:33:11 Rnn7= 7 1923 WHITTIER AV LPD110206008789 JR081 GOA 02/06/11 10:14:53 W 19TH ST &MONROVIA AV LPD110207008997 JR121 R08 GOA 02/07/11 7:31:40 RD 08= 2 HAMILTON ST &HARBOR BLVD LPD-110221012265 R091 GOA 02/21/11 8:39 :38 RD 09= 1 351 VICTORIA ST JLPD1 10203008144 R11 I GOA 02/03/11 21:09:57 Rn 7i = 261 SANTO TOMAS ST LPD110202007702 R12 GOA 02/02/11 9:35:50 VIRGINIA PL &SANTA ANA AT ILPD1102070090071 JR121 GOA 02/07/11 8:15:23 KD 12 = 2 3025 GRANT AV JLPD1 10225013107 R21 IF 17 8:3847 RD 21 = 1 655 W BAKER ST JLPD1 10212010185 R22 PAWC 02/12/11 3:31:08 RD 22= 1 Total = 10 0 Dispo Translation: Cl - Citaiton Issued GOA -Gone On Arrival PAWC -Party Advised, Will Comply Vii. Scavenging CFS January 2011 92 Legend: Scavenging US January LOCATION O 1955 WALLACE AV 2011 O 23RD ST &ELDEN AV O540 W 19TH ST O JOHNSON AV &CHEYENNE ST O ORANGE AV &KNOX PL O WAKE FOREST RD &FAIRVIEW RD RD outline streets Ocity boundaries A& NORTH • • • 5 4 3- 0 i■ M 2011 Events by Time li Oo Oo 00 .00 0o Oo Oo Oo .0o Oo Oo 00 00 00 00 0o Oo 0o Oo Oo .0o Ao 00 00 4 3 2 1 1 1 1 1 1 1 1 Oo Oo 00 .00 0o Oo Oo Oo .0o Oo Oo 00 00 00 00 0o Oo 0o Oo Oo .0o Ao 00 00 25 20 15 10 Scavenging Year over Year Comparison roc pogo 5 � O ® 2009 02010 02011 • • • VIII. Plastics #3 -7 are baled together and shipped to China and India where the plastics are sorted and separated by plastic type /number. This material has to be separated because each plastic has its own DNA and can only bond to its own type /number. Please see articles /chart below as well as the attachment (some information does overlap) for additional �fo regarding plastic types and uses. Thank you! Types of plastic The following table illustrates the most common types of plastics used, their applications and the symbol which is often used to identify them on forms of plastic packaging. Polymer Types Examples of applications Symbol Polyethylene Fizzy drink and water bottles. Salad trays. �� Terephthalate PET High Density Polyethylene Milk bottles, bleach, cleaners and most shampoo bottles. 2� HDPE Polyvinyl Chloride Pipes, fittings, window and door frames (rigid PVC). Thermal insulation (PVC foam) J3� • and automotive parts. PVC Low Density Polyethylene Carrier bags, bin liners and packaging films. L441 LDPE Pol ro lene yp py Margarine tubs, microwaveable meal trays, also produced as fibres and filaments �� for carpets, wall coverings and vehicle upholstery. PP Yoghurt pots, foam hamburger boxes and egg cartons, plastic cutlery, protective Polystyrene packaging for electronic goods and toys. Insulating material in the building and P 6 construction industry. PS Unallocated Any other plastics that do not fall into any of the above categories - for example References polycarbonate which is often used in glazing for the aircraft industry or -,s http:Z/www.wrap .org.uk/reacling industry/information by material Uses of Polypropylene By Edward J. Lamb • Uses of Polypropylene Strong, but not heavy, and with a relatively high melting point for a plastic, polypropylene sees use in many commercial and specialized products. Polypropylene also has the benefits of being corrosion - resistant, nontoxic and recyclable. The plastic appears in products ranging from bags to clothing and car doors. Plastic Bags Melted and rolled flat, polypropylene forms strong, lightweight, and inexpensive sheets called films that serve as the material of choice for plastic bags that must get wet and withstand corrosion and abrasion without breaking: Many plastic sandbags, resealable food storage bags and candy packages consist of polypropylene. Other Plastic Products Employing a process called thermoforming, manufacturers can mold liquid polypropylene into everything from plastic chairs, luggage, screw -on bottle caps, crates, boxes, appliance casings and tom. Using another process called extrusion in which they force semisolid polypropylene through circular openings, manufacturers make polypropylene tubing that food and beverage produces use to transfer heated liquids at low pressure. Both thermoformed and extruded polypropylene products clean easily, resist scratching and do not melt at temperatures below 320 degrees Fahrenheit. • Synthetic Fibers Long and short bundled strands of polypropylene appear as carpets, clothing and acoustic insulation fibers. The brand -name composite insulting material Thinsulate contains a layer of polypropylene material. Medical Devices Many of the properties of polypropylene that make it a leading choice for plastic packaging also make it a valuable material for medical devices. Surgeons use sterile polypropylene mesh when repairing hernias, damage to the internal walls of the uterus and weakened urethras. Sutures, or stitches, also often consist of polypropylene fibers. Automobiles Thermoformed polypropylene has recently become a material of choice for inside door panels on cars. Automakers also install polypropylene tubes in areas where they require tough, heat - resisting and semiflexible hoses. • Polypropylene (PP) Uses and Market Data Search for Polypropylene Suppliers 100lypropylene's (PP) intrinsic properties of high stiffness, good tensile strength and inertness toward acids, alkalis and solvents, plus its traditional cost advantage over other thermoplastic polymers, has secured its position in a wide range of consumer and industrial products, manufactured by several high - volume forming methods. In addition, its low density and earlier cost advantage over other thermoplastic polymers made it suitable for applications that were weight and cost conscious. There are three forms of PP that can be produced - isotactic, syndiotactic and atactic - but isotatic PP is the main form manufactured. Small amounts of other monomers (most usually ethylene) can be added to make either random or block PP copolymers. Injection moulding applications are the largest outlet for PP. Uses here include packaging, parts for electronic and electrical appliances, caps and closures, toys, luggage and a variety of household goods and miscellaneous products. The second largest outlet for PP is the fibres sector. A growth market has been carpet face yarn for carpet backing while its combined strength and resistance has led to the replacement of sisal and jute in ropes, twine and string. It can also be used in textiles such as sportswear and thermal underwear and plays an important part in the non -woven market. Globally, fibre markets have seen steady growth although there is a migration away from North America and Western Europe to northeast Asia. Both the film and sheet markets have seen good growth over recent years, particularly sheet for thermoforming applications. Film grade PP offers excellent optical clarity and low moisture vapour transmission with uses in the packaging of sweets, snack foods and cigarettes, capacitors and other electronic films, photo and graphic arts applications, and pressure sensitive tape backing and labels. PP sheet is used in thermoformed food containers, which can be blow or injection moulded. The blow moulding market grows from a very small base. PP has also seen some growth as an extrusion coating in a market dominated by low density polyethylene (LDPE). Atactic polypropylene finds outlets in paper laminating, sealants and �dhesives. There is also some growth in extrusion of pipe and conduit, wire and cable. PP and its alloys have become the plastic of choice in the automobile market where it can provide substantial weight savings It is used in internal and external body panels and its heat resistance makes it suitable for use for components in the engine compartment. PP's low density, combined with good mechanical properties (especially when filled or compounded) and good injection moulding characteristics, make it very suitable for the large- volume, weight- conscious automotive market. Over a third of plastics in automobiles are PP and PP alloys. The thermoplastic has a wide range of melt flows which has led to significant growth through product substitution of many plastics: Examples include the displacement of polystyrene (PS) in sheet extrusion, nylon in carpet face yarns, acrylonitrile butadiene styrene (ABS) in appliances, flexible polyvinyl chloride (PVC) in film and medical applications, high density polyethylene (HDPE) in stadium cups and yoghurt containers, polyethylene terephthalate (PET) in microwave trays and water bottles, and polycarbonate in housings and automobile parts. PP has also substituted non- plastic materials such as metal and glass. Global growth slowing Historically, PP has seen above average global growth rates of the order of 7 -8% /year due to its versatility and relatively low cost position versus other polymers. This has resulted in increased demand for its feedstock, propylene. However, challenges have emerged in the propylene market. Propylene demand has been increasing faster than supply from steam crackers and refineries, resulting in the need for more expensive on- purpose technologies to supplement its production. The result is that propylene prices have increased relative to ethylene prices, taking away its previous price advantage. During the first half of 2010, propylene prices moved above ethylene in many regions of the world. The overall impact is that PP prices have also risen and PP has been losing its competitive price position to other polymers. Oevertheless, the consultant Nexant ChemSystems has forecast that PP consumption will grow -at an average of 5.7% /year in the 2009 -2015 period. Over half of this volume growth will be focused in the Asian markets, particularly China and India. China demand surges While PP markets in Western Europe and North America declined in 2009 due to de- stocking as a result of the economic crisis, PP demand in China grew by more than 20% in 2009, pulling in 5m tonnes of imports, according to US -based consultants DeWitt & Co. As a result, most regions of the world were able to enjoy the lift in China's growth through exports • while domestic markets remained tough. For example, North America was able to export 7 -8% of its production to China. However, considerable new PP capacity is coming on- stream. DeWitt estimates that 9m tonne /year of new capacity will be added in 2009 -2010 - almost twice China's 2009 import level. New projects will add almost 3.5m tonne /year in China, 2.5m tonne /year in Saudi Arabia, 800,000 tonne /year in Abu Dhabi by the end of 2010, and a further 1.5m tonne /year in India and Thailand. While DeWitt is predicting strong growth in Asia in the region of 8% /year, an overhand in capacity is developing in the short term. Taking Asia and the Middle East as one region, operating rates of just 80% are sufficient to meet projected demand in 2011. In Europe and North America, export opportunities to Asia will decline as new capacity comes on- stream in Asia and the Middle East. While demand has seen a bounce following declines in 2008 and 2009, DeWitt expects growth in Western Europe and North America to be in line with the slow economic growth. Some markets may see substitution of cheaper alternatives but new applications such as high clarity thermoformed food packaging may help offset losses. Low operating rates may lead to further supply consolidation. DeWitt sees good growth potential in South America, particularly Brazil which was quick to rebound from the economic slowdown. The economy should also get an additional boost from the soccer World Cup and 2016 Olympics. The Brazilian PP market should also benefit from refinery propylene expansions. The consolidation of Quattor into Braskem followed by Braskem's acquisition of Sunoco's PP business in the US gives Braskem around 3m tonne /year of PP capacity, the largest in the Americas. Updated: July 2010. Sources: ICB Chemical Profile, 9 July 2010; DeWitt World Petrochemical Conference, 24 -25 March, 2010, Houston, Texas; ChemSystems Polyolefins Planning Service. rpropylene (PP) Margin Report �` �' F ar ICIS pricing's weekly European PP margin report is designed to complement ICIS's highly regarded pricing data. It assesses producer cash costs and cash margins for PP by modelling raw material and key variable manufacturing costs, co- product credits and product yields across the business from feedstock naphtha or propane through.propylene to PP. Watch a video about how the margin reports are put together here Combining ICIS pricing's benchmark price assessments with feedstock yield models from Linde Engineering the reports provide a clear indication of the direction of business cash costs and cash margins, forming a basis for informed market positioning by sellers, buyers and traders. Find out more by visiting www.icis,com /margins http• / /www icis com /v2 /chemicals/ 9076430 /polyproi)vlene /uses.htmi http://www.ehow. com/a bout 5345187 uses- polypro Pyle ne.htmI • • To: Recycling Committee, IA 'AIL d ... an Independent S'pecaafDistfict From:. Scott Carroll, General Manage Date: March 21, 2011 Subject: Prohibiting the Use of Expanded Polystyrene (Commonly known as (Styrofoam) in District Facilities and at District Sponsored Events Summary The Board of Directors directed staff to bring back a policy that would prohibit the usage of expanded polystyrene (commonly known as Styrofoam) in District facilities and at District sponsored events. Attachment 1 to this report is such a said policy for the Recycling Committee's consideration. Staff Recommendation That the Recycling Committee approves the recommendation to the. Board of Directors the adoption of Administrative Regulations No. 10.00, prohibiting the use of expanded polystyrene in District facilities and at District sponsored events. Analvsis Polystyrene foam is a petroleum -based byproduct that is frequently used for food packing purposes. This material is currently non - recyclable and non - biodegradable (e.g. unable to decay into constituent substances). Because of its inability to decompose, polystyrene foam waste is' consuming an ever - increasing amount of space within landfill facilities. Moreover, polystyrene foam products are detrimental to the environment in many ways such as biodegradability, litter, recvclina and water quality. The following is an explanation of,these reasons. ® Biodegradability Polystyrene. products are designed to be disposable and, therefore, have a useful life on only minutes or hours. Yet, it takes several decades to hundreds of years for polystyrene to deteriorate in the environment or Protecting our community's health and the eaviron.nzen.t 6y pravid'ng solidwaste andsewer coffection services, z +,uru). crosdca.gov Recycling Committee March 21, 2011 Page 2 of 4 landfill. Instead, it merely breaks down into smaller pieces that litter streets, • parks, open spaces, beaches and the ocean, thereby contributing to urban blight. ® Litter Polystyrene further contributes to urban blight as litter, especially due to its lightweight nature as it floats in water and /or is easily blown by the wind from place to place even when disposed of properly. The polystyrene litter problem is becoming increasingly difficult to manage and has costly negative implications for visitors, wildlife, and aesthetics. O Recycling There is currently no meaningful recycling of food service polystyrene products, due in part to contamination from food residue. Alternative products which are biodegradable, reusable, and /or recyclable are readily available at reasonable cost. ® Water Quality Polystyrene waste, introduced to water bodies from both direct as well as indirect sources, negatively impacts the overall quality of ocean waters, rivers and watersheds. Polystyrene waste, a major component in the overall make up of beach and marine debris, is a visible form of pollution. Moreover, marine and land wildlife often perish as a result of ingesting polystyrene (e.g. floatability, breakability, large surface area), scientists are beginning to speculate about the role of polystyrene waste in contributing to other persistent non - visible water pollution problems such as bacterial indicators. Deterioration in water quality and beaches threatens the public health, safety and welfare and negatively affects tourism and the local economy, which depends on tourist trade. The following are provisions to the proposed policy. The purpose of the proposed policy is to reduce the amount of polystyrene foam (Styrofoam) that enters the waste stream and promote zero waste strategies. By prohibiting the use of such products within District facilities and at District sponsored events demonstrates our commitment and leadership to protecting the environment. Below is a summary of the provisions: Food Service Polystyrene Products Because most polystyrene can be found in food packaging products from restaurants, grocery stores, cafeterias, mini marts and /or caterers, the District shall not purchase and /or acquire from food vendors and retail food vendors disposable products that contain polystyrene. This will include items such as cups, plates, bowls, lids, and hinged or lidded containers. Recycling Committee March 21, 2011 Page 3 of 4 • Special Events Sponsored by Costa Mesa Sanitary District The use or distribution of polystyrene foam products at District special events (e.g. composting workshops, used tire collection events, etc.) shall be prohibited. If the District is co- sponsoring an event with other organizations, the District will encourage those organizations to prohibit the use or distribution of said products. Contractors and /or Vendors Doing Business with the District Because the attach document is an internal policy, not an ordinance, the District cannot require contractors and vendors doing business with the District to prohibit the use of polystyrene products. However, the District can strongly encourage contractors and vendors to do so by giving them incentives. For instance, contractors and vendors who have demonstrated prohibition use of Styrofoam products will be viewed favorably during direct, informal or formal competitive bidding procedures. It should be noted that this consideration cannot apply to bidding procedures for public projects because those projects must be awarded to the responsive low bidder, as required by California Public Contracts Code. There are a few exceptions to the proposed policy, which are described in more detail below. ® 1. While the District encourages its staff to consider excluding food establishments that uses Styrofoam products for takeout food, the purchases they make is during their personal time and not for District businesses purposes. 2. The District purchases supplies, equipment and /or parts in order to conduct its business. By limiting the number of vendors for acquiring necessary supplies, equipment and /or parts could have an impact on our operations. 3. Situations may exist where no reasonably feasible available alternative exists to a specific and necessary polystyrene product. Strategic Element & Goal This item supports achieving Strategic Element No. 2.0, Solid Waste and Goal No. 2.3, Pursue reducing polystyrene food packaging and Goal No. 2.5, Encouraging zero waste. Legal Review District Counsel did not review this policy; however, counsel is currently researching the feasibility of the District adopting regulations that would expand this program. • Recycling Committee March 21, 2011 Paoe 4 of 4 Financial Review There are no financial impacts to the District for adopting this policy. Public Notice Process Copies of this report are on file and will be included with the entire agenda packet for the March 21, 2011 Recycling Committee regular meeting at District Headquarters and on the District's website. Alternative Actions 1. Do not approve Administrative Regulations No. 10.00 and refer the matter back to staff. Attachments A: Administrative Regulations No. 10.00 • • • Attachment A w .t' Costa Mesa Sanitary District Administrative Regulations No. 10.00 Board of Directors Approval Date March 24, 2011 SUBJECT: Prohibiting the Use of Expanded Polystyrene (Commonly known as Styrofoam) in District Facilities and at District Sponsored Events. PURPOSE: To provide standards and procedures for protecting the environment and encouraging zero waste. General Police: It shall be the policy of the Costa Mesa Sanitary District (CMSD) to exercise environmental stewardship by reducing the amount of Expandable Polystyrene (EPS) debris that enters storm drains, watershed and costal environment and reducing the amount of EPS that enters the waste stream. Obiectives: To reduce litter, promote environmentally sustainable practices, improve water quality that include ocean waters, rivers and watersheds, and expand the lifespan of landfills Definitions A. "District Facilities" means any building, structure or vehicle owned or operated by CMSD. • B. "Disposable Food Service Ware" means all containers, trays, cartons, cups, and other items that are designed for one -time use and on, or in, which any restaurant or retail food vendor directly places or packages prepared foods or which are used to consume food. This includes, but is not limited, service ware for takeout foods and /or leftovers from partially consumed meals prepared at restaurants or retail food vendors such as plates, cups, bowls, lids, trays, and hinged or lidded containers. This does not include single -use disposable straws or utensils. C. "Expanded Polystyrene" (EPS) means polystyrene that has been expanded or "blown" using a gaseous blowing agent into a solid foam. EPS is sometimes called "Styrofoam "; a Dow Chemical Co., trademarked form of polystyrene foam insulation that produces materials such as cups, plates and trays. D. "Food Vendor' means any establishment located or operating within the District which provides, prepared and ready -to- consume food or beverages for public consumption, including but not limited to any store, supermarket, delicatessen, restaurant, retail food vendor, sales outlet, shop, cafeteria, catering truck or caterer. E. "Prepared Food" means food or beverages which are served, packaged, cooked, chopped, sliced, mixed, brewed, frozen, squeezed, or otherwise prepared on the food vendor's premises with the intent of consumption on or off. the premises as the balance of an unfinished meal or as "takeout food.' 0 Costa Mesa Sanitary District Prohibiting the Use of Expanded Polystyrene (Commonly known as Styrofoam) Paqe 2 of 2 F. "Retail Food Vendor' means any store, shop, sales outlet, or other establishment, • including a grocery store or a delicatessen, other than a restaurant that provides prepared food. Provisions: A. CMSD shall not purchase or acquire from food vendors or from retail food vendors products, which are produced with EPS. Prohibited products include, but are not limited to, EPS items such as cups, plates, trays, bowls, lids, and hinged or lidded containers. B. The use or distribution of EPS at special events sponsored by CMSD shall be prohibited. The District will encourage organizations that are co- sponsoring events with CMSD to prohibit the use or distribution of polystyrene foam products at special events. C. CMSD shall encourage all contractors, and vendors doing business with the District to prohibit the usage of Disposal Food Service Ware made of EPS. A copy of this policy will be disseminated to contractors and vendors doing business with the District. D. Contractors and vendors who have demonstrated prohibition use of EPS will be viewed favorably during direct, informal or formal competitive bidding procedures. This policy does not apply to bidding procedures for public projects. Exceptions A. This policy does not apply to CMSD employees when they are making personal • purchases. B. Vendors that use EPS for packaging supplies, equipment and /or parts to the District are exempt from this policy. C. Situations where no reasonably feasible available alternative exists to a specific and necessary EPS product. U F, Kick -Off Recycling at Your School Site Program Ramps Up Recycling of Items Commonly Found on School Campuses CHOOL RECYCLING KICK -OFFS are happening all over Huntington Beach and Fountain Valley for the 2010 -2011 school year! Recycling kick -offs are designed to start recycling programs or improve existing programs.' Rainbow Disposal's recycling coordinator will come to your school site and ramp up recycling by setting up a booth and tent with information on recyclable materials commonly found on school campuses. Information booths are generally set -up during student's lunch hour. Once they complete lunch they're free to approach the recycling booth, gather kid friendly recycling information and walk n 4 away with a recycling prize! Since kick-off implementation, school recycling tonnage has improved at some school sites by more than 50 %! To set -up your recycling kick -off, please call Rochelle Groh, Recycling Coordinator, Ilk ` r k at 714 847.3551, ext. 243. Now Styrofoam Can Be Recycled at Rainbow Disposal! Product Takes Up 30% of Landfills, Can bast Five Centuries WE CAN NOW RECYCLE STYROFOAM! As Rainbow Disposal moves toward a more mature recycling program, the residents of Huntington Beach and Fountain Valley can now add Styrofoam as a material to place in the Blue Cart. Styrofoam, also known as Expanded Polystyrene (EPS), is widely used all over the world for various purposes including packing,.coffee cups, plates, food . .trays, and fabrication of car parts. Although it has many uses, it is important to realize that it is estimated that by volume, it takes as much space as 30% of our landfills. A Styrofoam coffee cup discarded today will remain in landfill space for close to 500 years. What can we do? Just place your Styrofoam packaging in the Blue Cart for proper recycling. Remember to put Styrofoam peanuts in a bag before placing in your cart so they stay contained. Rainbow Disposal will take the Styrofoam and gather it into a bale. Each bale weighs about 700 pounds and is equivalent to saving 70 barrels of oil. Once sorted and baled, the Styrofoam bales are transferred to a processor 0the local area. Here the bales go through further processing, washing, and cleaning. Once the processing is completed the polystyrene is used to make new picture frames, baseboards, crown moldings, and window shutters. The residents of Huntington Beach and Fountain Valley have responded to using the Blue Cart for recycling paper, plastic, glass, and metals. Now we can add Styrofoam to this list. By participating in recycling we not only lessen the burden on our local landfills, we save precious energy, keep our beaches clean, and help save our oceanic eco- system. Learn Composting & Vericomposting Come to Shipley Nature Center to learn about reducing waste by Composting and Vermicomposting. Seminars are scheduled for 9:00 am on Saturday April 9, May 21, June 18, and Sept. 24, 2011. Cost is $10.00 per participant. Register online at www.shipleynature.org. Seminars `' are limited to the first 50. registered. Huntington Beach residents will receive a $50 voucher (one per t household) towards a bin purchase. /Fainbaw ®Lspnsai Co., Mr. ~ A World Beyond Waste P.O. Box 1026 • Huntington Beach, California 92647 -1026 • (714) 847 -3581 O www.rainbowdisposal.com 141.2) PRINTED ON P RECYCLED PAPER To: Sewer System Committee Via: Scott Carroll, General Manager Meeting Date Item Number 03/24/11 XI. A. syr-Ef 14" ... an Independent Specia[District From: Robin B. Harriers, District Engineer Date: . March 15, 2011 Subject: Proposed Emergency Services Agreements for (2) Traffic Control Companies Summary The District's emergency response plans include implementing traffic control to insure workplace safety and to satisfy the requirements of the governing agencies owning the • streets where District sewers are located. These agencies include the City of Costa Mesa, City of Newport Beach, County of Orange and Caltrans. To properly design and implement traffic control during an emergency, staff recommends executing the CMSD standard emergency services agreements with two local traffic control companies. Staff Recommendation That the Sewer System Committee approves the recommendation of executing the enclosed standard Costa Mesa Sanitary District Emergency Services Agreements with Coastal Traffic Systems and California Barricade Analysis Successful emergency response begins with the ability to quickly mobilize Costa Mesa Sanitary staff and licensed and qualified contractors who have expertise in the appropriate areas of work. In 1998 -1999, the District entered into emergency services agreements with small and large pipeline construction companies, pumping station contractors, manhole contractors, and sewer cleaning and televising companies. Protecting our community's heafth andtfie environment 6y providing sofidwaste a ndsewercoffection services. wwu,. crosdca.gov Sewer Committee March 15, 2011 Paqe 2 of 3 In the last few years, governing agencies have imposed stricter traffic control • requirements and specialty traffic control companies have grown from this requirement. During the March 8, 2011 force main break on the Canyon Pumping Station force main, the break was in a driving lane on Wilson Street and large 5,000 gallon tanker trucks were driving up and down Wilson Street emptying the wet well while the line was being repaired. Had the necessity arisen of closing the street and detouring traffic onto side streets, the District would have required the services of a traffic control company. Besides the ability to quickly mobilize a talented work force, entering into an emergency services agreement is in the best interest of the District because we will now have proper insurances on file, indemnification provisions in force, and other protections for the District. Strategic Plan Element & Goal This item complies with Strategic Plan Element 1.0, Sewer Infrastructure and it complies with the strategy of this element, which states: "We will do this be the careful management of the collection infrastructure using prudent planning and maintenance, with financial strategies to maintain sufficient capacity and respond to changing regulatory demands." • Legal Review District counsel has reviewed and updated the 1998 version of the agreement and has signed the proposed agreements attached hereto. Financial Review There is no cost to enter into the agreement. There will only be a cost if the District sustains an emergency where the traffic control contractor's services are needed. Public Notice Process Copies of this report are on file and will be included with the entire agenda packet for the March 15 Sewer System Committee regular meeting at District Headquarters and on the District website. • • • Board of Directors March 24, 2011 Paqe 3 of 3 Alternative Actions 1. Do not enter into emergency services agreements. 2. Refer the matter back to staff for additional information. Reviewed by:. Sherry Kallab Administrative Manager Finance Review Approved Legal Review Approved AGREEMENT FOR EMERGENCY SERVICES This Agreement is made and entered into this 4th day of March 2011, by and between the Costa Mesa Sanitary District, a sanitary district, (hereinafter "District ") and California Barricade, Inc., a California Corporation, (hereinafter "Contractor "). Recitals WHEREAS, District has the need for certain emergency work from time to time that cannot be competitively bid due to exigent circumstances; and WHEREAS, Contractor is qualified to do such work and desires to perform said tasks; and WHEREAS, Public Contract Code Section 20806 authorizes the District to dispense with competitive bidding when there is an emergency and authorizes the District to delegate the authority to its General Manager to have such emergency work performed without bidding; and WHEREAS, pursuant to Public Contract Code Section 22060, the Board of Districts of the District has, by a four -fifths vote, delegated such authority to the General Manager; and WHEREAS, to constitute such an emergency, the General Manager must • determine that immediate action is required to safeguard life, health or property, and may thereafter procure necessary supplies, equipment and services and repair or replace a public facility to abate that emergency condition; NOW, THEREFORE the parties hereto do 'hereby agree as follows: 1. LICENSE Contractor represents that it possesses the following licenses: License No. 785733 -C31. 2. AUTHORIZATION Contractor agrees that it will perform such services as the General Manager or District Engineer shall direct, if it is willing- and capable at the time to perform the tasks requested. Telephone authorization shall be sufficient to direct the work. 3. RATES 1 • • Contractor shall charge District for such services on a time and materials basis in accordance with the rate sheet attached hereto. Contractor may change its rates provided it has given District a revised rate sheet at least two weeks 'before being contacted to perform any emergency work tasks. 4. INVOICES Contractor shall keep adequate records of hours and equipment on the job and materials used and provide a detailed invoice within thirty {30) days of performing the services. S. WORK QUALITY Contractor agrees to use its best efforts to perform such work in a workmanlike manner, considering that such work is being performance under emergency conditions. 6. PREVAILING WAGE RATES District has ascertained the general prevailing rate of per diem wages and the general prevailing rate for legal holidays and overtime work in the locality in which work • is to be performed for each craft or type of work needed to execute this Contract, and the same has been placed on file with the District Clerk. Said per diem wages are deemed to include employer payments for health and welfare, pension, vacation, and travel time and subsistence pay, all in accordance with Sections 1773.1 and 1773.8 of the Labor Code of the State of California. Contractor agrees to comply with state prevailing case laws. 7. PAYROLL RECORDS The provisions of Section 1776 of the Labor Code of State of California regarding the preparation, maintenance and filing of payroll records are applicable to this Contract. Specifically, each contractor and subcontractor shall keep an accurate payroll record, showing the name, address, social security number, work classification, straight time and overtime hours worked each day and week, and .the actual per diem wages paid to each journeyman, apprentice of worker employed by him in connection with the public work. The contractor's and subcontractor's payroll records shall be available for inspection at all reasonable hours, and a copy shall be made available as permitted or required by the code. 8. PENALTY 0 2 Contractor shall, as a penalty to the District, forfeit up to $50.00 for each calendar day or portion thereof for each workman paid (either by him or any subcontractor under him) less than the prevailing rate set forth herein on the work provided for in this Contract, all in accordance with Section 1775 of the Labor Code of the State of California. 9. APPRENTICES If applicable, the provisions of Labor Code Section 1777.5 requiring the use of apprentices in certain ratios. to journeymen on the project are hereby imposed upon Contractor. 10. LEGAL DAY'S WORK In performance of this Contract, not more than eight (8) hours shall constitute a day's work, and the Contractor shall not require more than eight (8) hours of labor in a day from any person employed by him hereunder except as provided in Section 11 above. Contractor shall conform to Article 3, Chapter 1, Part 7 (Section 1810 et sea.) of the Labor Code of the State of California, and it is agreed that the Contractor shall forfeit to the District as a penalty the sum of $25.00 for each workman employed in the execution of this Contract by the Contractor or any subcontractor for each calendar day during which any workman is required or permitted to labor more than eight (8) hours in • any one calendar day and forty (40) hours in any week in violation of said article. 11. INDEMNIFICATION Contractor agrees to indemnify, defend and hold District harmless form any and all liability that may arise from the work performed pursuant to this Contract except for that caused by District's active negligence. 12. INSURANCE Contractor shall maintain in effect during the term of this Contract the following insurance coverages which shall name District as an additional insured in an endorsement that cannot be canceled except upon thirty (30) days written notice to District: Commercial General Liability Insurance (primary) shall be provided on District - approved endorsement forms. Policy limits shall be no less than one million dollars ($1',Q00,000.00) per occurrence for all coverages and two million dollars ($4'000,000.00) general aggregate. District and its 3 • ® employees and agents shall be added as additional insureds using a District - approved endorsement form. Coverage shall apply on a primary non - contributing basis in relation to any other insurance or self - insurance, primary or excess, available to District or any employee or agent of District. Coverage shall not be limited to the vicarious liability or supervisory role of any additional insured. Coverage shall contain no contractors' limitation endorsement. There shall be no endorsement or modification limiting the scope of coverage for liability arising from pollution, explosion, collapse, underground property damage or employment- related practices. Business Auto Coverage shall be written on a District - approved endorsement form including symbol 1 (Any Auto). .Limits shall be no less than one million dollars ($1,000,000.00) per accident. Workers' Compensation /Employer's Liability shall provide workers' compensation statutory benefits as required by law. Employer's liability limits shall be no less than one million dollars ($1,000,000.00) per accident or disease. Unless otherwise agreed, this policy shall be. endorsed to waive any right of subrogation as respects with the District, its employees or agents. Unless otherwise approved by the District, Contractor's insurance shall be written by insurers authorized to do business in the State of California and with a minimum • Best's Insurance Guide rating of "A- :VII." Self- insurance will not be considered to comply with these insurance specifications. Contractor agrees to provide evidence of the insurance required herein., satisfactory to the District, consisting of certificate(s) of insurance evidencing all of the coverages required and an additional insured endorsement to Contractor's general liability using District- approved endorsement forms. Certificate(s) are to reflect that the insurer will provide thirty (30) days notice of any cancellation of' coverage. Contractor agrees to require its insurer to modify such certificates to delete any exculpatory wording stating that failure of the insurer to mail written notice of cancellation imposes no obligation, and to delete the word "endeavor" with regard to any notice provisions. Contractor agrees to provide complete certified copies of policies to District within ten (10) days of District's request for said copies. 13. SAFETY Contractor shall observe all safety procedures when performing said job, including, but not limited to, those set forth in Labor Code Section 6705 pertaining to trenching, those provided by CAL -OSHA and those set forth in the most recent editions of CAL -TRANS manuals pertaining to traffic control and the use of warning devices for highway work. Such standards shall include the following: • 4 1. The Work Area Traffic Control Handbook (WATCH). 0 2. The Manual of Warning Signs, Liqhts and Devices for Use in Performance of Work Upon Highways. 3. State Labor Code Sections 6704, 6706 and 6707. 4. The Construction Safety Orders (CAUOSHA). 5. The General Industry Safety Orders (CAUOSHA). 6. Standard Specifications for Public Works Construction (The Green Book). 14. PERMITS Contractor shall comply with all permit requirements of all government entities and shall obtain appropriate permits when necessary. 15. BUSINESS LICENSE Should Contractor perform any work in a calendar year for District, it shall obtain • a City of Costa Mesa business license. 16. TERM This Contract shall have an indefinite term and may be canceled by the giving of ten (10) days written notice. Failure by the Contractor to keep its insurance current and on file with the District shall also cause this Contract to terminate. 17. AS- BUILTS Contractor shall provide District with as -built drawings if requested for repairs or photographs /video as requested by District Engineer. All records of the repair shall be provided to District. 18. NO ASSIGNMENT 5 • This Contract may not be assigned without the consent of the District. 19. ENTIRE AGREEMENT This Contract represents the entire agreement of the parties and shall not be amended except by written amendment signed by persons with the legal authority to bind the parties. IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed this day and year first above written. COSTA MESA SANITARY DISTRICT General Manager ATTEST: • District Clerk APPROVED AS TO FORM: District Counsel • 6 CALIFORNIA BARRI ADE, INC. ignature MARK HURST Typed Name PRESIDENT Title E T .rte 1 _ I OP ID: AF CERTIFICATE-OF-LIABILITY INSURANCE j� DAT03101111 --i 03104111 THIS CERTFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRES EWATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the pollcy(tes) must be endorsed. If SUBROGATION IS WAIVED, subject to the terms aid conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate loader In lieu of such endorsement(s). PRODUCER 310- 207 -9796 Dins Jones hfsurance Agency 310- 207 -5337 12100 Wilsi•tin Blvd., #300 Los Angeles, CA 90025 Walt Storer, CONTACT PHONN FAX No): N-M L PRODUCER CALIFBI OMER ID INSURER 8 AFFORDING COVERAGE NAIL N INSURED talifornia Barricade Rentals, 14Dy, -t A he. ri D Afi ll 1550 East Saint. Gertrude i fecl Santa Ana, CA 92705 �D *1,4heW INBURER A: Catlin Specialty ins. CO GLS- 196123 -0611 INSURER 8: Allstate Insurance INSURERC:RSUI Indemnity Company ,a INSURER D:Hartford ins Co of the Midwest $ 100,00 INSURER E: 3 5,00 INSURER F: S 1,000,00 CnVFRd[ -EA CFRTIFIGeTF NIIMRFR- RFVIRInN NIIMRFRr THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN. THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS, INSR LTR TYPE OF INSURANCE DD B POLICY NUMBER PMro Y EF PO IMMtDDrrYYYI LIMITS A GENERAL LIABILITY X comwRCIAL GENERAL LIABILITY CLAIMS -MADE D OCCUR GLS- 196123 -0611 06112110 07/01111 EACH OCCURRENCE S 1,000,00 PREMISES Me occurrence $ 100,00 MED EAP one person) 3 5,00 PERSONAL 8 ADV INJURY S 1,000,00 GENERAL AGGREGATE 3 2,000,00 GEN'L AGGREGATE LIMIT APPLIES PER: POLICY FX PRO- LOC PRODUCTS - COMP /OP AGG $ 2,000,00 $ B AUTOMOBILE LIABILITY ANY AUTo ALL OWNED AUTOS SCHEDULED AUTOS HIRED AUTOS NON -OWNED AUTOS 687367934158092 07101110 07/01111 COMBINED SINGLE LIMIT (Ea accident) $ 1,000,0 X BODILY INJURY (Per person) $ BODILY INJURY (Per accident) 5 PROPERTY DAMAGE (Peraccident) $ 3 ri $ C UMBRELLA UAB EXCESS UAS X OCCUR CLAIMS -MADE NHA226187 06112110 07/01/11 EACH OCCURRENCE 3 10,000,00 AGGREGATE 3 10,000,00 DEDUCTIBLE RETENTION $ $ $ D WORKERS COMPENSATION AND EMPLOYERS' LIABILITY ANY PROPRIETORIPARTNERIEXECUTIVE YIN OFFICEREMBER EXCLUDED? IN (Mandatory in NHI IMns, deealbe under DESCRIPTION OF OPERATION low N lA S1 WEOG7053 07101110 07/01/11 X WCSTATU- OTH- E.L. EACH ACCIDENT S 1,000,00 E.L. DISEASE - EA EMPLOYEE 3 1,000,00 E.L. DISEASE - POLICY LIMIT 3 1,000,00 DESCRIPTION OF OPERATIONS I LOCATIONS I VEHICLES iAHach ACORD 101, Additional Remarks Schedule, If more space Is required) The certificate holder and Costa Mesa Sanitary District's employees and agents are named as additional insured's. Primary and Non - contributing wording applles: A Workers Compensation Waiver of Subrogation applies. "Thirty day written notice and Ten Day Notice of Cancellation for n nt of premium. SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE Costa Mesa Sanitary District THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN 628 W. 19th Street ACCORDANCE WITH THE POLICY PROVISIONS. Costa Mesa, CA 92627 AUTHORIZED REPRESENTATIVE Walt StorctV. ; n A ©1988.2009 ACORD CORPORATION. All rights reserved. ACORD 26 (2009109) The ACORD name and logo are registered marks of ACORD I7/� 0 California Barricade Rentals, Inc, Policy# GLS- 196123 -0611 COMMERCIAL GENERAL LIABILITY • CG 20 37 07 04 THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY. ADDITIONAL INSURED - OWNERS, LESSEES OR CONTRACTORS - COMPLETED OPERATIONS • • This endorsement modifies Insurance provided under the following: COMMERCIAL GENERAL LIABILITY COVERAGE PART SCHEDULE Name Of Additional Insured Person(s) Or Or anization s : Location And Description Of Completed Operations Blanket as per written contract. Information required to complete this Schedule, if not shown above will be shown in the Declarations. Section II -- Who Is An Insured is amended to include as an additional insured the person(s) or organization(s) shown In the Schedule, but only with respect to liability for "bodily injury" or "properly dam- age" caused, in whole or in part, by "your work" at the location designated and described in the sched- ule of this endorsement performed for that additional Insured and Included in the "products- completed operations hazard "_ CG 20 37 07 04 0 ISO Properties, Inc., 2004 Page 1 of 1 ; p THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY. WAIVER OF OUR RIGHT TO RECOVER FROM OTHERS ENDORSEMENT - CALIFORNIA Policy Number: 51 WE 00053 Endorsement Number: 05 Effective Date: Effective hour Is the some as stated on the Information Page of the policy. Tamed Insured and Address: CALIPORNIA BARRICADES RENTAL 1550 E. SAINT GERM= PLACE SANTA ANA CA 92705 We have the right to recover our payments from anyone liable for an Injury covered by this policy. We will not enforce our right against the person or organization named In the Schedule. (This agreement applies only to the extent that you perform work under a written contract that requires you to obtain this agreement from us.) You must maintain payroll records accurately segregating the remuneration of your employees while engaged in the work described In the Schedule. The additional premium for this endorsement shall be 5 % of the California workers' compensation premium otherwise due on such remuneration. SCHEDULE Person or Organization Job Description Costa Mesa Sanitary District, their employees and agents Traffic Control G 9,�-a Countersigned by Authorized Representative • Form WC 04 03 06 (1) Printed In U.S.A. • Process Date: oa /Wio Policy Expiration Date: 07/01/11 Additional Info Find A Company Representative In Your Area View Financial Disclaimer • • CATLIN INSURANCE COMPANY, INC'. 3340 PEACHTREE ROAD NE, SUITE 2950 ATLANTA, GA 30326 800 - 876 -2499 Effective Date 06/20/2007 NAIC #: - -- -- - - - - -. COMPANY PROFILE Y Rofi le 0479-6 ®Compare Company Search Company Information Company Search Lompany Type: Results State of Domicile: — IIII Company Information Old Company Names Agent for Service Reference Information Old Company Names NAIC Group List Lines of Business AMERICAN INDEMNITY COMPANY Financia I Statements PDF's back to top Annual Statements Quarterly Statements Agent For Service CA Su ppl nnents CHARLES BACLET Company Complaint 2875 MICHELLE DRIVE SUITE 100 Company Performance IRVINE CA 92606 & Comparison Data Company Enforcement back to top Action Composite Complaints Reference Information Studies Additional Info Find A Company Representative In Your Area View Financial Disclaimer • • CATLIN INSURANCE COMPANY, INC'. 3340 PEACHTREE ROAD NE, SUITE 2950 ATLANTA, GA 30326 800 - 876 -2499 Effective Date 06/20/2007 NAIC #: - -- -- - - - - -. 19518 ' - - -� rCalifornia Company ID #: -- 0479-6 i Date Authorized in California: i. 08123/1916 License Status: v I UNLIMITED- NORMAL Lompany Type: I Property & Casualty State of Domicile: — IIII I -- -- [TEXAS back to top NAIC Group List NAIC Group #: 4574 Catlin US Ins Grp back to top Lines Of Business The company is authorized to transact business within these lines of insurance. 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Best #: 010092 NAIC #: 15989 FEIN #: 716053839 9 . � companies BES7 _ » 1sSer- Credit Ratings - that have, in p Bradbtrt ~ Find Best's Credit Rating » DE* Ratings » 4dranced Search Address: 3340 Peachtree Road NE, Suite 2950 our opinion, an excellent ability to meet their a I Enter a Company Name 1 )> About_ Dat's Credit Ratings + Atlanta, GA 30326 i ongoing insurance obligations. ' Search j ? m n » Get a Cedit Rating + UNITED STATES • Comparison - side -by -side financial analysis of this company with a peer _;'Advanced x z;' » Best's Speaal Reports • Composite - evaluate this company's financials against a peer group �:... » Add .ElWs Credit Ratings Search Phone: 404 443 -4910 selected peer group. To Yoursite Fax: 404 - 443 -4912 iV^ data presented with colorful charts and tables. Each report also features the latest - s » BealkVah 'for Secure -Rated Web: www.catlin.com commentary. Insurers' " Best's Key Rating Guide Presentation Report - includes Best's Financial Strength » Contactw Analyst Be�st's' Ratings Data Status: 2009 Financial Data (quality Cross Checked). » Awardsand Recognitions News & €Research . Financial Strength Ratings View Definitions Issuer Credit Ratings View Definitions View Rating Definitions Select one... Products BSenrices Rating: A (Excellent) Long -Term: a Best's State Line - P/C US Affiliation Code: g (Group) Outlook: Stable - -- Industry- tMomiation v Financial Size Category: XV ($2 Billion or Action: Affirmed Corporate -r greater) Date: August 20, 2010 Suppore *& Resources Outlook: Stable . Conferences and Events r Action: Affirmed Effective Date: August 20, 2010 Denotes Under Review Best's Ratings Office: A.M. Best Company Senior Financial Analyst: Gregory T. Williams Assistant Vice President: Joseph M. Roethel Reportsi'and News Visit our NewsRoom for the latest news and press releases for this company and its A.M. Best Group. AMB Credit Report - Insurance Professional - includes Best's Financial Strength Rating and rationale along with comprehensive analytical commentary, detailed business overview and key financial data. Report Revision Date: 0111912011 (represents the latest significant change). Historical Reports are available in AMB Credit Report - Insurance Professional Archive. i:a Best's Executive Summary Reports (Financial Overview) - available in three "1 versions, these presentation style reports feature balance sheet, income statement, key financial performance tests including profitability, liquidity and reserve analysis. Data Status: 2011 Best's Statement File - P /C, US. Contains data compiled as of 3/8/2011 (As Received). • Single Company - five years of financial data specifically on this company. • Comparison - side -by -side financial analysis of this company with a peer group of up to five other companies you select. • Composite - evaluate this company's financials against a peer group composite. Report displays both the average and total composite of your selected peer group. -, AMB Credit Report - Business Professional - provides three years of key financial iV^ data presented with colorful charts and tables. Each report also features the latest Best's Ratings, Rating Rationale and an excerpt from our Business Review commentary. Data Status: Contains data compiled as of 318/2011 (As Received). Best's Key Rating Guide Presentation Report - includes Best's Financial Strength ., Rating and financial data as provided in Best's Key Rating Guide products. Data Status: 2009 Financial Data (quality Cross Checked). FFihancial and Analytical Products Best's Key Rating Guide - P/C US & Canada Best's Statement File - P /C. US Best's Statement File - Global Best's Insurance Reports - P/C US & Canada Best's State Line - P/C US • Best's Insurance Expense Exhibit (IEE) - P /C. US Best's Schedule F (Reinsurance) - P/C US Best's Corporate Changes and Retirements - P/C US /CN Best's Schedule P (Loss Reserves) - P /C, US http: / /www3.ambest.com/ ratings /Fu Frof i1e. asp ?B1= 0 &AMBN um= 10092 &AItSrc =1 &A IN_ 3/8/2011 *8:57:54 AM .vGJI J L.l 1% 11 i 1 1 �r i ncJvnJ i uyc r eSearcfz llesults Page 1 of 1 Results Per Page 20 1 Rated or oonRated companies found, results sorted by Company Name Criteria Use�d: Company Name: Company names starting with Catlin Specialty Insurance Company To refine yo ur search, please use our Advanced Search or view our Online Help for more information. New Search Catlin Specialty Insurance G r > 7 010092 Catlin Specialty Insurance Company Insurance - Property/ Casualty (Operating Company) Rating Center Home View results starting with: ABCDEFGHIJKLMNOPQRSTUVWXYZ Reset List naaoctat Strength Rath gs ° lssu r Credtt Rattngs r r ry , c t ; Wn 1 " Implication> Long Term 4 Impllcahon Short Term .Domic)le n ' A Stable a Stable L _ US: Delaware Note: Financid Strength Ratings as of 0310812011 11:38 AM E.S.T. Financial Strength Ratings (FSR) are sometimes assigned to Property /Casualty - A. M. Best Consolidated Groups. Please note that Life /Health - A.M. Best Consolidated Groups and Cornpary Consolidated Financial Statements are not assigned FSR ratings. * Denotes Under Review Best's Ratings Visit Best's Rating Center for a complete overview of our rating process and methodologies. A.M. Best Company and its subsidiaries are not registered as External Credit Assessment Institutions (ECAI) in the European Union (EU). Credit ratings issued by A.M. Best Company and is subsidiaries. can not be used for regulatory purposes in the EU as per Directive 2006148/EC. Important Notice: Best's Ratings reflect our independent opinion, based on a comprehensive quantitative and qualitative evaluation of a company's balance sheet strength, operating performance and business profile. These ratings are neither a warranty of a company's financial strength nor its ability to meet its financial obligations, including those to policyholders. View our ®entire notice for complete details. Customer Service I Product Support I Member Center I Contact Info I Careers About A.M. Best I Site Map I Privacy Policy I Security I Terms of Use I Legal & Licensing Copyright ® 2011 A.M. Best Company, Inc. ALL RIGHTS RESERVED. A.M. Best Worldwide Headquarters, Ambest Road, Oldwick, New Jersey, 08858, U.S.A. 0 http: / /www3.ambest.com /ratings /RatingsSearch.asp 3/8/2011 * 8:47:49 AM 1- urI IPUI ■ 7 I ivmc Compa nY Profile Corn Par✓ Search Corn Par/ Search Res" Its Connpary Information Old Copany Names Agent for Service Referene Information NAIC Gioup List Lines of Business Financial Statements PDF's Ann ual Statements Qua rterly Statements CA Supplements Compa ny Complaint Company Performance & Comparison Data Company Enforcement Acti on Composite Complaints Stud ies Additional Info Find A Company Representative In Your Area View Financial Disclaimer COMPANY PROFILE Company Information Old Company Names back to top Agent For Service SERE KEPRIOS C/O CT CORPORATION SYSTEM 818 WEST SEVENTH ST LOS ANGELES CA 90017 back to top Reference Information ALLSTATE INSURANCE COMPANY 3075 SANDERS ROAD, STE. H1A NORTHBROOK, IL 60062 -7127 800- 386 -6126 Effective Date back to top NAIC Group List NAIC Group #: 0008 ALLSTATE INS GRP back to top Lines Of Business The company is authorized to transact business within these lines of insurance. For an explanation of any of these terms, please refer to the glossary. AIRCRAFT AUTOMOBILE BOILER AND MACHINERY BURGLARY COMMON CARRIER LIABILITY CREDIT DISABILITY FIRE LEGAL INSURANCE LIABILITY MARINE MISCELLANEOUS PLATE GLASS SPRINKLER • http: // interactive. web. insurance. ca. gov /companyprofile /companyprofile ?event =co... 3/8/2011 * 8:26:37 AM i NAIC #; (19232 -- - -i — -- -_ California Company ID #: - - -- 11117-1 j Date in California: 10/23/1931 Authorized I License Status: - -- I UNLIMITED-NORMAL Company Type: Property &Casualty State of Domicile: I ( ILLINOIS back to top NAIC Group List NAIC Group #: 0008 ALLSTATE INS GRP back to top Lines Of Business The company is authorized to transact business within these lines of insurance. For an explanation of any of these terms, please refer to the glossary. AIRCRAFT AUTOMOBILE BOILER AND MACHINERY BURGLARY COMMON CARRIER LIABILITY CREDIT DISABILITY FIRE LEGAL INSURANCE LIABILITY MARINE MISCELLANEOUS PLATE GLASS SPRINKLER • http: // interactive. web. insurance. ca. gov /companyprofile /companyprofile ?event =co... 3/8/2011 * 8:26:37 AM DeSTS ICU III l`J. I..CIIICI - JCUlt -II ICCJUIlb FuYt=: I *Searc4 Results Page 1 of 1 Results Per Page '20 6 Rated or rlonitated companies found, results sorted by Company Name Criteria Used: Company Name: Company names starting with Allstate Insurance Rating Center Home Please note: information was found regarding the following company name change: 085515 Allstate Insurance Company Limited was changed to 085515 Independent Insurance Company on 1/111987. Information on name changes, mergers, liquidations, and more is available in Best's Corporate Changes and Retirements database. To refine yo ur starch, please use our Advanced Search or view our Online Help for more information. Ne w--S- -e-a rch Allstate Insurance View results starting with: ABC0EFGHIJKLMNOP(QRSTUVWXYZ F Reset List �1 Compa>a'tly IaFormation rx y � � r M � � Financial Strength Rattgs Issuer Credit Ratings s u + r t z ,: � , ' "� G @t. .. , a; 7'v- r, y rA k 4 „k ✓< t } 0 t1 0wk . %r ,- _ AMB# rY a Company Name h 4u wy a ` Rattng a Imphcatton Long Term Impxlcallon Short Term Domicile t 002017£ Allstate Insurance Company A+ Stable W aa- ✓ _ Stable US: Illinois Insurance - Property/ Casualty (Operating Company) 085754 Allstate Insurance Company CAB A+ Stable aa- Stable CA: Ontario Insurance - Property/ Casualty (Operating Company) 085704 Allstate Insurance Company of Canada NR -5 Not Applicable nr Not Applicable CA: Ontario Insurance - Property/ Casualty (Operating Company) 020001 Allstate Insurance Group Not Applicable Not Applicable United States Insurance - Multi -Line (Data Consolidation - A.M. Best Consolidated Group) 000008 t Allstate Insurance Group A+ Stable aa- Stable US: Illinois Insurance - Property/ Casualty (Data Consolidation - A.M. Best Consolidated Group) 019512 Allstate Insurance Group Not Applicable Not Applicable US: Illinois Insurance - Property/ Casualty (Data Consolidation - Company Consolidation) elicite: Financial Strength Ratings as of 0310812011 11:19 AM E.S. T. Financial Strength Ratings (FSR) are sometimes assigned to Property /Casualty - A.M. Best Consolidated Groups. Please note that Life /Health - A.M. Best Consolidated Groups # and Company Consolidated Financial Statements are not assigned FSR ratings. • Denotes Under Review Best's Ratings Visit Best's Rating Center for a complete overview of our rating process and methodologies. A.M. Best Company and its subsidiaries are not registered as External Credit Assessment Institutions (ECAI).in the European Union (EU). Credit ratings issued by A.M. Best Company and its subsidiaries can not be used for regulatory purposes in the EU as per Directive 2006 /48 /EC. Important Notice: Best's Ratings reflect our independent opinion, based on a comprehensive quantitative and qualitative evaluation of a company's balance sheet strength, operating performance and business profile. These ratings are neither a warranty of a company's financial strength nor its ability to meet its financial obligations, including those to policyholders. View our entire notice for complete details. Customer Service I Product Support I Member Center I Contact Info I Careers About A.M. Best I Site Map I Privacy Policy I Security I Terms of Use I Legal 8 Licensing' Copyright © 2011 A.M. Best Company, Inc. ALL RIGHTS RESERVED. A.M. Best Worldwide Headquarters, Ambesl Road, Oldwick, New Jersey, 08858, U.S.A. • http: / /www3.a*mbest.com /ratings /RafingsSearch.asp 3/8/2011 * 8:31:39 AM DCbI b l..l a � . u I ICUIII I l ` j . I C I I I C I - Lull I)JUI I I I I I VII I IUIIUI I M r_\nJIU IC n 13UIUI I —,,f„t -�- -•• — Ratings A Atalysis r- » Horn e » Best'S Cedit Ratings + » Finricial Strength Ratings » Issuer Credit Ratings Dell Ratings Ad)anced Search » Abourt Best's Credit Ratings + » Get a Cndit Rating + ` » Bests SWIM Reports » Add ses's Credit Ratings Search To YourS)te » Best Mad for Secure -Rated Insurers » Contact an Analyst » Awards and Recognitions News & lResearch Products &Services industry'Inbrrmation v Corpora4e a Support`.& Resources n Conferences and Events a Allstate Insurance Company l� Print this Dace ® For ratings and product access (a member of Allstate Insurance Group) - - . - -- -� I -- -- Login I Si n -u A.M. Best #: 002017 NAIC #: 19232 FEIN #: 360719665 Assigned to Freenetat9be19M Rarsgl - - - - companies :.aEST that have, in A+ Superior our opinion, a I Find a Best's Credit Rating Address: 3075 Sanders Road, Suite G2H superior ability to meet their ongoing J Enter a Company Name Northbrook, IL 6006 2 -71 27 insurance obligations. UNITED STATES l)Advanced Search u , Phone: 847 -002 -5000 Fax: 847 -402 -9116 a e• t Web: www.allstate.com BestIs Ratings e View Rating Definitions View Financial Strength Ratings View Definitions Issuer Credit Ratings View Definitions - Select one Rating: A+ (Superior) Long -Term: aa- L— Financial Size Category: XV ($2 Billion or Outlook: Stable greater) Action: Affirmed Outlook: Stable Date: December 15, 2010 Action: Affirmed Effective Date: December 15, 2010 • * Denotes Under Review Best's Ratings Office: A.M. Best Company Senior Financial Analyst: Michael T. Venezia Assistant Vice President: Jeffrey J. Mango, CPA Reports and News Visit our NewsRoom for the latest news and press releases for this company and its A.M. Best Group. AMB Credit Report - Insurance Professional - includes Best's Financial Strength —t Rating and rationale along with comprehensive analytical commentary, detailed business overview and key financial data. • Report Revision Date: 01/0612011 (represents the latest significant change). Historical Reports are available in AMB Credit Report - Insurance Professional Archive. Best's Executive Summary Reports (Financial Overview) - available in three iii versions, these presentation style reports feature balance sheet, income statement, key financial performance tests including profitability, liquidity and reserve analysis. Data Status: 2011 Best's Statement File - P /C, US. Contains data compiled as of 3/812011 (As Received). . - Single Company - five years of financial data specifically on this company. . Comparison - side -by -side financial analysis of this company with a peer group of up to five other companies you select. . Composite - evaluate this company's financials against a peer group composite. Report displays both the average and total composite of your selected peer group. (: AMB Credit Report - Business Professional - provides three years of key financial i�j data presented with colorful charts and tables. Each report also features the latest Best's Ratings, Rating Rationale and an excerpt from our Business Review commentary. Data Status: Contains data compiled as of 3/8/2011 (As Received). Best's Key Ratinq Guide Presentation Report - includes Best's Financial Strength 1,t Rating and financial data as provided in Best's Key Rating Guide products. Data Status: 2009 Financial Data (Quality Cross Checked). Best's Key Rating Guide - P/C US & Canada Best's Statement File - P/C US Best's Statement File - Global Best's Insurance Reports - P/C US & Canada Best's State Line - P/C US Best's Insurance Expense Exhibit (IEE) - P /C, US Best's Schedule F (Reinsurance) - P/C US Best's Schedule D (Municipal Bonds) - US Best's Schedule D (Common Stocks) - US • http: / /www3.ambest.com/ ratings /FUIIFrofile .asp ?B1= 0 &AMBNum= 2017 &AItSrc =1 &AItNu... 3/8/2011 * 8:59:27 AM LompariyrroTIie • CompO Wrofile Referertie Information CorriPay Search NAIC Group List Corr-hpaY Search Lines d Business. Res v Its Financial Statements PDF's r Con-I Pary Information Ann ualStatements Old Company Names Qua rtedy Statements Agent br Service COMPANY PROFILE Company Information RSUI INDEMNITY COMPANY 945 EAST PACES FERRY RD, SUITE 1800 ATLANTA, GA 30326 Effective Date Additional Info Find ACompany Representative In Your Area View Financial Disclaimer • 12/28/1987 02/06/2004 NAIC #: Old Company Names Referertie Information Date Authorized in California: 101/01/1978 NAIC Group List BUFFALO REINSURANCE COMPANY Lines d Business. UNDERWRITERS REINSURANCE COMPANY Financial Statements PDF's back to top Ann ualStatements Qua rtedy Statements Agent For Service CA Supplements SERE KEPRIOS CompanyComplaint C/O CT CORPORATION SYSTEM 818 WEST SEVENTH ST Cornpany Performance LOS ANGELES CA 90017 & Comparison Data Company Enforcement back to top Acti on Composite Complaints Reference Information Studies Additional Info Find ACompany Representative In Your Area View Financial Disclaimer • 12/28/1987 02/06/2004 NAIC #: 1 22314 California Company ID #: 112269 -9 Date Authorized in California: 101/01/1978 License Status: j UNLIMITED- NORMAL I, Company Type: Property & Casualty I State of Domicile: I NEW HAMPSHIRE back to top NAIC Group List NAIC Group #: 0501 Alleghany Grp back to top Lines Of Business The company is authorized to transact business within these lines of insurance. For an explanation of any of these terms, please refer to the glossary. AIRCRAFT AUTOMOBILE BOILER AND MACHINERY BURGLARY COMMON CARRIER LIABILITY CREDIT DISABILITY FIRE LIABILITY MARINE MISCELLANEOUS PLATE GLASS ruyt:: I OT L http: // interactive. web. insurance. ca. gov /companyprofile /companyprofile ?event =co... 3/8/2011 * 8:28:09 AM . ISesT S l.r —ui KUIIrI l erIIer - 3eUfC;fI KeSUIIS r g e I uy� I vl I Searcl2 IAesults Page 1 of 1 Results Per Page 20 - 1 Rated or ryonkated companies found, results sorted by Company Name Criteria Used: Ctrnpany Name: Company names starting with RSUI Indemnity Company To refine your starch, please use our Advanced Search or view our Online Helo for more information. New Search RSUI Indemnity Company Rating Center Home • View results starting with: ABCDEFGHIJKLMN0PQRSTUVWXYZ Reset List Company Itformation Financial Strength Ratings Issuer Credit Ratings * } , OutlookI - outiookl'_, A "MB# Company Name Ratng - impiicatton Long Term Irrtpiicat(ori Short Terri. Domicile 012603 RSUI Indemnitv Companv A Stable a+ Stable US: New Hampshire hsurance - Property/ Casualty (Operating Company) Note: FinanciaiStrength Ratings as of 0310812011 11:19 AM E. S. T. Financial Strength Ratings (FSR) are sometimes assigned to Property /Casualty - A.M. Best Consolidated Groups. Please note that Life /Health - A.M. Best Consolidated Groups $ and Company Consolidated Financial Statements are not assigned FSR ratings. * Denotes Under Review Best's Ratings Visit Best's Rating Center for a complete overview of our rating process and methodologies. A.M. Best Company and its subsidiaries are not registered as External Credit Assessment Institutions (ECAI) in the European Union (EU). Credit ratings issued by A.M. Best Company and Is subsidiaries can not be used for regulatory purposes in the EU as per Directive 2006/481EC. Important Notice:Best's Ratings reflect our independent opinion, based on a comprehensive quantitative and qualitative evaluation of a company's balance sheet strength, operating performance andbusiness profile. These ratings are neither a warranty of a company's financial strength nor its ability to meet its financial obligations, including those to policyholders. View our entire notice for complete details. - Customer Service I Product Support I Member Center I Contact Info I Careers About A.M. Best I Site Map I Privacy Policy I Security I Terms of Use I Legal 8 Licensing Copyright ® 2011 A.M. Best Company, Inc. ALL RIGHTS RESERVED. A.M. Best Worldwide Headquarters, Ambest Road, Oldwick, New Jersey, 08858, U.S.A. • http: / /www3.ambest -com /ratings /RatingsSearch.asp 3/8/2011 * 8:32:42 AM D,C$151_f tj ull ICU 1111 Y, l..CIIICI - 1_U1 11pul I II I I UI I I IU IIUI I IUI 1C3ul It IUCI 111 Illy L.UI I1pul ly i uyv vi �atllng§ &Analysts s LJPn "`this page RSUIIndemnity Company >r one ... (a member of Alleghany Insurance Holdings) ..._ ... _ ...: .......... D Bests credit Ratngs ± ,. » R rian d aI; Strength Ratings. A.M. Best #: 012603 NAIC M 22314 FEIN M 160366830 Assigned to Rrmnept etirr9n+ Rsfhr companies BEST i , » Issuers Credit Ratings that have in p pat » Debt Ratings our opinion,. » Advanced Search Address: 945 East Paces Ferry Road, Suite 1800 an excellent ability to meet their ».About 6e is Credit Ratings + Atlanta, GA 30326 -1160 ongoing insurance obligations. Get a Credit Rating.; +,. UNITED STATES - '- - Bests $pedal Reports dd Best's Credit Ratings Search Phone: 404- 231 -2366 ? To your Site Fax: 404- 231 -3755 » BestMarkfor Secure Rated Web: www.rsui.com Insurer's n Contact an Analyst » AwardS,.antl Recogndipns, , .... . Financial Strength Ratings View Definitions Issuer Credit Ratings View Definitions News& Research Products &Services Rating: A (Excellent) Long Term: a+ Financial Size Category: XII ($1 Billion to Outlook: Stable Industry Information y $1.25 Billion) Action: Upgraded Corporates ' Outlook: Stable Date: May 21, 2010 Support &5 Resources Action: Affirmed Confe'renees and Events .v Effective Date: May 21, 2010 Denotes Under Review Best's Ratings Office: A.M. Best Company Senior Financial Analyst: Duncan E. McColl, CFA Assistant Vice President: Joseph M. Roethel Reports and; News Visit our NewsRoom for the latest news and press releases for this company and its A.M. Best Group. =_t AMB Credit Report - Insurance Professional - includes Best's Financial Strength Rating and rationale along with comprehensive analytical commentary, detailed business overview and key financial data. ® Report Revision Date: 05/24/2010 (represents the latest significant change). Historical Reports are available in AMB Credit Report - Insurance Professional Archive. -_' Best's Executive Summary Reports (Financial Overview) - available in three versions, these presentation style reports feature balance sheet, income statement, key financial performance tests including profitability, liquidity and reserve analysis. Data Status: 2011 Best's Statement File - P /C, US. Contains data compiled as of 318/2011 (As Received). • Single Company -five years offinancial data specifically on this company. • Comparison - side -by -side financial analysis of this company with a peer group of up to five other companies you select. • Composite - evaluate this company's financials against a peer group composite. Report displays both the average and total composite of your selected peer group. AMB Credit Report - Business Professional - provides three years of key financial Imo' data presented with colorful charts and tables. Each report also features the latest Best's Ratings, Rating Rationale and an excerpt from our Business Review commentary. Data Status: Contains data compiled as of 3/8/2011 (As Received). Best's Key Rating Guide Presentation Report -includes Best's Financial Strength i.i Rating and financial data as provided in Best's Key Rating Guide products. Data Status: 2009 Financial Data (Quality Cross Checked). For ratings and product access Login I Sign-up � Find a Best s Credit Rating.. I I Enter a Company Name ' `l ,» AtivanCed Search, s'-E,i a a { View Rating Definitions Select one... http: / /www3.ambest.com /ratings /Fu]]Profile. asp? B1= O&AMBNum= 12603&AltSrc =1 &AItN... 3/8/2011 * 9:02:11 AM Best's Key Rating Guide - P /C. US & Canada Best's Statement File - P /C. US Best's Statement File - Global Best's Insurance Reports - P /C. US & Canada ® Best's State Line - P/C US Best's Insurance Expense Exhibit (IEE) - P/C US Best's Schedule F (Reinsurance) - P /C. US Best's Schedule D (Municipal Bonds) - US Best's Schedule D (Common Stocks) - US For ratings and product access Login I Sign-up � Find a Best s Credit Rating.. I I Enter a Company Name ' `l ,» AtivanCed Search, s'-E,i a a { View Rating Definitions Select one... http: / /www3.ambest.com /ratings /Fu]]Profile. asp? B1= O&AMBNum= 12603&AltSrc =1 &AItN... 3/8/2011 * 9:02:11 AM I.OfTI�Uf �Ynvnsc - Company Profile Company Search Connl Search Results Company Information Old CTnpany Names AgantFor Service ReFerence Information NAIC Group List Lines of Business Financial Statements PDF's Annual Statements Quarterly Statements CA Supplements Company Complaint Cornpany Performance & Gonparison Data Company Enforcement Action Composite Complaints Studies Additional Info Find A Company Representative In Your Area View Financial Disclaimer COMPANY PROFILE Company Information • HARTFORD INSURANCE COMPANY OF THE MIDWEST HARTFORD PLAZA, HO -1 -09 HARTFORD, CT 06115 800- 624 -5578 Old Company Names back to top Agent For Service KAREN HARRIS C/O CORPORATION SERVICE COMPANY 2730 GATEWAY OAKS DRIVE, SUITE 100 SACRAMENTO CA 95833 back to top Reference Information NAIC #: California Company ID #: Date Authorized in California: License Status: Company Type: — State of Domicile: back to top NAIC Group List Effective Date 1 37478 -- - —' 13089 -0 (04/24/1987 UN' LIMITED- NORMAL — - -- • Property &Casualty r INDIANA NAIC Group #: 0091 HARTFORD FIRE & CAS GRP back to top Lines Of Business The company is authorized to transact business within these lines of insurance. For an explanation of any of these terms, please refer to the glossary. AIRCRAFT AUTOMOBILE BOILER AND MACHINERY BURGLARY COMMON CARRIER LIABILITY FIRE LIABILITY MARINE MISCELLANEOUS PLATE GLASS SPRINKLER SURETY TEAM AND VEHICLE WORKERS' COMPENSATION • http:// interactive. web. insurance. ca. gov /companyprofile /companyprofile ?event =co... 3/8/2011 * 8:43:52 AM OSearcfz lesults Page 1 of 1 Results Per Page 20 1 Rated or nonRated companies found, results sorted by Company Name Criteria Use d: Company Name: Company names starting with Hartford Insurance Company of the Midwest To refine yo ur earth, please use our Advanced Search or view our Online Help for more information. New Search Hartford Insurance Company Rating Center Home View results starting with: ABODEFGHIJKLMN0PaRSTUVWXYZ Reset List 66mpa46 y lif*rr atlon i Financial Strength Ratings d r Issuer Credit Ratings z { } J- > r z 1 r.. oultook� 5 S J 4 �, i 7 y,� OutiO6kV* r AMB# Company ^Name `Ratlrt9 r.r implication t w `Long Term implication Short Term Domrale x�..}3_....A. ....'R. .....1....: uC.�.PrrJ P `. ... .., r: �t -� .,..�. ,r ..r. 002612 Hartford Insurance Company of MW A Stable a+ Stable US: Indiana id Insurance - Property/ Casualty (operating Company) Note: Financial Strength Ratings as of 0310812011 11:38 AM E. S.T. Financial Strength Ratings (FSR) are sometimes assigned to Property /Casualty - A.M. Best Consolidated Groups. Please note that Life /Health - A.M. Best Consolidated Groups $ and Company Consolidated Financial Statements are not assigned FSR ratings. ' Denotes Under Review Best's Ratings Visit Best's Rating Center for a complete overview of our rating process and methodologies. A.M. Best Company and its subsidiaries are not registered as External Credit Assessment Institutions (ECAI) in the European Union (EU). Credit ratings issued by A.M. Best Company andits subsidiaries can not be used for regulatory purposes in the EU as per Directive 2006 /48 /EC. Important Notice: Best's Ratings reflect our independent opinion, based on a comprehensive quantitative and qualitative evaluation of a company's balance sheet strength, operating performance and business profile. These ratings are neither a warranty of a company's financial strength nor its ability to meet its financial obligations, including those to policyholders. View our Adak entire notice forcomplete details. Customer Service I Product Support I Member Center I Contact Info I Careers About A.M. Best I Site Map I Privacy Policy I Secudty I Terms of Use I Legal & Licensing Copyright ® 2011 A.M. Best Company, Inc. ALL RIGHTS RESERVED. A.M. Best Worldwide Headquarters, Ambesl Road, Oldwick, New Jersey, 08858, U.S.A. • http: / /wvvw3.ambest.com /ratings /RatingsSearch.asp 3/8/2011 * 8:46:30 AM uU31 J %_I — - . -uui.!,- `—..— —,,r.....,,t .... ,,,,.. ,,..,. -- - .—.,.. - ...,._. -.. -- - - .- - , - - Ratings A& l4alysis » Hom B » Best'S OtdltRatings + • Finndal Strength Ratings • lssur Credit Ratings • DedRatings ,, Ad,4noed Search » Abotjt Bet's Credit Ratings + » Get a.Crydit Rating+ » Best's Sledal Reports n Add :Bests Credit Ratings Search To Your$ite » Bestivlartfor Secure -Rated Insur-ers n ConfOld n Analyst » Awards Rid Recognitions News & Research Products &services Industry Information v Corporate k Suppod. & Resources z Conferences and Events v Hartford Insurance Company of MidW Print this page Member Ce6ter For ratingos and product access (a member of Hartford Insurance Group) • I Sign-up A.M. Best #: 002612 NAIC #: 37478 FEIN #: 061008026 Assigned to companies i RrmneEe! �gth fig'; v BEST 1 that have, in I A Find a Best's Credit Rating Address: One Hartford Plaza our opinion, an excellent ability to meet their _ Enter a Company Name �• Hartford, CT 06155 ongoing insurance obligations. i » Advanced'Search c UNITED STATES _r Phone: 860 -547 -5000 Fax: 860-547-6343 Web: www.thehartford.com Financial Strength Ratings View Definitions Issuer Credit Ratings View Definitions View Rating Definitions Rating: A (Excellent) Long -Term: a+ Selea one... Affiliation Code: p (Pooled) Outlook: Stable Financial Size Category: XV ($2 Billion or Action: Affirmed greater) Date: March 24, 2010 Outlook: Stable Action: Affirmed Effective Date: March 24, 2010 Denotes Under Review Best's Ratinas Office: A.M. Best Company Senior Financial Analyst: Sharon Pereira Assistant Vice President: Michael J. Lagomarsino, CFA ';Reports and News Visit our NewsRoom for the latest news and press releases for this company and its A.M. Best Group. I AMB Credit Report - Insurance Professional - includes Best's Financial Strength V r Rating and rationale along with comprehensive analytical commentary, detailed business overview and key financial data. Report Revision Date: 04/15/2010 (represents the latest significant change). Historical Reports are available in AMB Credit Report - Insurance Professional Archive. Best's Executive Summary Reports (Financial Overview) - available in three versions, these presentation style reports feature balance sheet, income statement, key financial performance tests including profitability, liquidity and reserve analysis. Data Status: 2011 Best's Statement File - P /C, US. Contains data compiled as of 31812011 (As Received). • Single Company - five years of financial data specifically on this company. • Comparison - side -by -side financial analysis of this company with a peer group of up to five other companies you select. • Composite - evaluate this company's financials against a peer group composite. Report displays both the average and total composite of your selected peer group. AMB Credit Report - Business Professional - provides three years of key financial °I data presented with colorful charts and tables. Each report also features the latest Best's Ratings, Rating Rationale and an excerpt from our Business Review commentary. Data Status: Contains data compiled as of 3/8/2011 (As Received). Best's Key Rating Guide Presentation Report - includes Best's Financial Strength i Rating and financial data as provided in Best's Key Rating Guide products. Data Status: 2009 Financial Data (Quality Cross Checked). Best's Key Rating Guide - P/C US & Canada Best's Statement File - P /C. US Best's Statement File - Global Best's Insurance Reports - P/C US & Canada Best's State Line - P /C. US Best's Insurance Expense Exhibit (IEE) - P /C. US Best's Schedule F (Reinsurance) - P /C. US Best's Schedule D (Municipal Bondsl - US Best's Schedule P (Loss Reserves) - P /C. US • • http: / /www3.ambest.com/ ratings /FullProfile. asp ?B1= O&AMBNum= 2612&AItSrc =1 &AItNu... 3/8/2011 * 9:00:38 AM LJ • n i�a SEWER SYSTEM COMMITTEE AGENDA March 15, 2011, 10:30 a.m. Costa Mesa Sanitary District 628 W. 19' Street Costa Mesa, California Directors Ooten and Ferryman All Directors Welcomed Meeting Date I Item Number 03124/11 1 XII. A. I. Monthly Spill Statistics 11. SCADA - Necessity of Standby Generators III. Potholes and Sinking Streets above CMSD Sewers IV. SWRCB Annual Report V. South Coast Plaza Pumping Station Installation of New Pumps - 3/14/11 - 3/18/11 - Oral Report VI. Earthquake Assessment of Pumping Stations - Oral. Report Vil. CMSD SSMP Self Audit - Consultant Contract with EEC Vill. Education Seminar - Innovations in Sewer Maintenance, 3 -16 -11 IX. Emergency Services Agreements with Traffic Control Companies X. WDR Individual Agency Performance Report - May 2011 - Oral Report Xl. WDR Triennial Review-:.Adoption by SWRCB prior to 6130/11 - Oral Report XII. Canyon Pumping Station Force Main - Soliciting Proposals for F.M. Rehabilitation XIII. CMSD Projects: A. Project #101 - Westside Pumping Station Abandonment B. Project #129 - Bristol Street Sewer Phase II C. Project #164 - Miscellaneous Sewer Work D. Project #171 - Irvine Pumping Station Force Main Rehabilitation E. Project #183 - System -Wide Sewer Reconstruction F. Project #186 - Sewer Lateral Assistance Program G. Project #189 - Rehabilitation of Six Sewers Transferred to CMSD XIV. Next Meeting: April 19, 2011, 10:30 a.m. XV. Public Comments Dated: March 9, 2011 dtrav�' L4,� Clerk of the District CMSD Occurrences CY00 -11 Prepared 03/10/11 1213012008 Date Sanitary Sewer Overflow Occurrence Re port Su mary, CY2008 SSO EVENT ID Private District Est Total Spill Completely Event Line Line # Gallons Contained ? Uncontained Est # Private Gallons Spilled Into Storm drain Uncontained Est # Public Gallons Spilled into Storm drain 1/2/2008 PRIVATE Pump Station Failure,151 Kalmus Dr, Copper Tree Bus Park, 80025 90244 2,000 N 1600 100 1/20/2008 Sea Bluff PS Air Bubbler Failure; 30 Sea Terrace Lane; 80575 113 N 113 1/28/2008 Roots Blocked Main Line, CCM Cleaned Site, 1939 Sandertl Ctr, 81341 20 Y 217/2008 FOG Blocked Main Line Siphon on Paulanno, 3012 -3036 Enterprise; 81171 1 55 N 5 2/2612008 Debris & Roots Blocked Main Line, 2040 President Place; 90919 81613 450 Y 3/1812008 Grease blocked PRIVATE Lateral - Yardhouse - 1875A Newport Blvd 82152 2,100 N 1800 3/18/2008 Roots/Debris Blocked PRIVATE Lateral, 700 W 16th St 82153 37 N 37 4/3/2008 President PS-SCE Transformer, 2034 President PI, PS MH to Park 93619 82546 360 Y 510 5/5/2008 PRIVATE Above Ground Clean Out Broken - AMTEK, 960 W 16th St 83276 20 N 20 7/25/2008 Roots Blocked PRIVATE Lateral - Uncapped CO - 674 Park Drive 85433 20 N 10 7/26/2008 Grease /Debris Blocked PRIVATE Lateral 3400 Ave of Arts-Heritage 85463 100 N 10 8/2212008 PRNATE Pump Station Fakirs, 151 Kalmus or, CojW Tree Sm Park, RepoK 86141 85 Y 9/4/2008 Roots/Debris - PRIVATE SSO - Uncapped CO -1010 Valencia St 86477 2 1,050 N 52 10/24/2008 FOG & Rock Debris in Private Lateral - The Camp 2937 Bristol St 87699 1,275 N 75 12/23/2008 FOG Blocked Main Line Drop Manhole, 2752 San Juan Lane; 89101 30 Y 12/26/2008 FOG Blocked Lateral Line - May Gardens - 1400 Bristol St; Repeat; 89158 690 Y 12/30/2008 Unknown Debris Blocked Main Line -1895 Swan Circle 6 89253 10 Y Total # Gallons 1,4761 760 5301 186 Percentages KEY: 1 51 A9% 35.91% 1 12.60% GREASE 6 4 2 ROOTS 5 3 2 PUMP STN 2 2 OTHER 4 3 1 TOTALS 17 10 7 Total # Gallons 8,415 4,693 3,604 118 Percentages 100.00% 55.77% 42.83% 1 1.40% 10/20/2009 Date Sanitary Sewer Overflow Occurrence Re port Su mary, CY2009 SSO EVENT ID Private District Est Total Spill Completely Event Line Line # Gallons Contained ? Uncontained Est # Private Gallons Spilled Into Storm drain Uncontalned Est # Public Gallons Spilled Into Storm drain 1111/2009 Irvine PS Failure /SW - SCADAlarm Did Not Call - 2149 Anniversary Lane; 90244 100 N 100 1/16/2009 FOG Debris Blocked Main - Increased Hotspot -1 /mo, Bristol St & 55 Freeway, 90383 86 N 86 1/26/2009 FOG Blocked Main Line near 2831 Bristol St; Italian Restaurant Upstream, 90785 10 Y 1/29/2009 Irvine PS Failure/SW - SCADAlarn Did Not Call - 2149 Anniversary Lane, 90922 50 Y 1/30/2009 PRIVATE Septic Tank Failed -Moon River Massage Parlor -2138 Newpod Blvd; 90919 20 Y 3/31/2009 PRIVATE CO - Chicken Koop Restaurant - Sal: 9/645.6086 - 432 Hamilton St; 92681 90 Y 4/21/2009 FOG blocked PRIVATE Lateral - Clean Out - FSE Strip Mall - 570 W Wilson St; 1 93618 10 Y 4/21/2009 Diaper & Debris blocked PRIVATE lateral - 327 Wast Wilson St; 93619 510 N 510 7/11/2009 Paper Product blocked PRIVATE lateral - 3190 Harbor Blvd - Chevron Station 94946 300 N 20 10/20/2009 Grease Blocked GI at 7 -11, RoundTable, FlameBroiler - 204 E 17th St 97151 300 Y KEY: GREASE 4 2 2 ROOTS 1 1 PUMP STN 21 2 OTHER 31 3 TOTALS 10 6 4 Total # Gallons 1,4761 760 5301 186 Percentages 1 100.00% 1 51 A9% 35.91% 1 12.60% • 0 Soil • 0 0 CMSD Occurrences CY00 -11 • Prepared 03/10/11 8129/2010 Date Sanitary Sewer Overflow Occurrence Report Su mary,CY2010 SSO EVENT ID I Private District I Est Total Spill Completely Event Line Line # Gallons Contained ? Uncontained Est # Private Gallons Spilled into Storm drain Uncontained Est # Public Gallons Spilled into Storm drain 5/11/2010 FOG Debris Blocked Main Line - Fully Contained 8 Vactored - 1616 Iowa St 102953 15 Y 0 6127/2010 Woven Wi s(Roots Blocked Main Line - Soaked Into Ground 1021 Sea Breeze Dr 103995 40 Y 0 7/15/2010 FOG Debris Blocked Main Line - Fully Contained - 2037 National Ave 104377 435 Y 0 8/29/2010 SCE Power Outage - Transformers Failed - 1099 Sea Bluff (Pump Station 105307 100 Y 0 KEY: GREASE 2 2 ROOTS 0 PUMP STN 0 1 OTHER 21 2 TOTALS 41 0 4 Total # Gallons 1 590 590 0 0 Percentages 1 100.00% 1 1100.00% 0.00% 1 0.00% 1/18/2011 Date Sanitary Sewer Overflow Occurrence Re port Su mary, CY2011 SSO EVENT ID I Private Est Total Spill Complete/ Event Line # Gallons Contained ? Uncontained Est # Private Gallons Spilled into Storm drain Uncontained Est # Public Gallons Spilled into Storm drain 1/8/2011 Force main break in front of 961 W Wilson Street 50 Y 0 1/18/2011 Air release valve cl ed at Irvine Pum Station MLine 15 N 10 KEY: GREASE ROOTS 0 PUMP STN 1 1 OTHER 1 1 TOTALS 2 0 2 Total # Gallons lPercentages 65 55 0 10 100.00% 84A2% 0.00% 15.38 2 oft Repeater Sites RTU12 Santa Ana RTU 14 23rd RTU 15 191h Street RTU 19 Victoria PRTU 38 Placentia RTU25 Iowa RTU 32 New Yard • ALAN R. BURNS JOHN R. HARPER" COLIN R. BURNS OF COUNSEL JUDI A CURTIN* MICHAEL MONTGOMERY' "A PROFESSIONAL CORPORATION LAW OFFICES OF HARPER & BURNS LLP A LIMITED LIABILITY PARTNERSHIP INCLUDING A PROFESSIONAL CORPORATION 453 S. GLASSELL. STREET ORANGE, CALIFORNIA 92866 (714) 771 -7728 FAX (714) 744 -3350 To: Manager /District Engineer and Assistant Manager From: District Counsel Date: September 15, 2005 Re: The District's responsibility for sinking streets Facts RIVPRSMF. I SA\ AFRNARIIINfI (951) 674 -0698 The District caused to be constructed sewer lines in city streets. Some of these lines were installed in 1953. There have been no problems with the streets until recently, when some of the pavement began sinking in the area of the sewer line. The City is taking the position that it is the District's fault that such sinking occurred and they have implied that the District is liable for the repair. Issue Is the District liable under the above factual scenario? Briefly, the law of negligence will be discussed. Generally, to be liable in negligence, there must be a duty, a breach of that duty, causation, proximate causation, and damages. Most critical in the above scenario is whether the District breached a duty (to properly construct the sewer line) and whether some breach of that duty caused the damage. From your memo, it appears that the construction must have been adequate since the street remained defect free for 50 years. Also, there is more than a slight issue about causation. Your explanation for how the damage occurred is more plausible than the City's, which seems to be a ma ipsa locquito ( "the thing speaks for itself ") argument. Having said that, it must be remembered that the liability of the District is not basedor common law but on the California Tort Claims Act, adopted in 1963. That Act provides that all government liability is statutory. Examining the Act, one can only guess what theory the City might consider (if they gave it this much thought). Dangerous conditions of public property is the most obvious. Sinking streets Page 2 I have prepared a draft letter to the City outlining these issues so that it could serve as a road map for our position. We do not have to send the letter, but it saves writing it twice, in case we do. 1. The District can only be liable under certain statutory theories and cannot be liable under common negligence theories. 2. The District does not appear to be liable under any theory. 3. Before the City could sue the District, it would first have to file a timely claim with the District. Respectfully submitted, agvt' Alan R. Burns District Counsel • ✓-- 1 I c --- --- 1 —1 1 --- 1-- —111 ✓ — i U P\1.117 r - k:Jli Fie . n1r,1�,r ;p Goo V V L-1-tvict u0sta Mesa SamtaiT "'k f a -i lm)epei-tbent Special Distract. PORAT��9 Board of Directors Juoiea 1-i rr,1'nuui �iir Woodside Arl Perry A7 /e(ie Schu/e•r Owl. 1 i47rtrrirrAGtrur Staff" Robin B. Hiunc s M +77u1,�e(• 1)i.il1'(ra 1;ai(;f +7.f:N!' (9=1 >) 031 1731 Thomas A. 1'irtrrh AN-Vistrtrpi 1Ylr1rr 7,4c1r A urt Revak Rnc+rc'l Secrc'tnr� * ograill rllctncrGr r r , oJibe Oislricl Alegi R. Rior•n.v Le'nu( Curut,ec�C WN+7dY 1luoper Davis Treasurer Phone (949 1 045-H-400 Fax (94 9) 650-225.3 Address 62H R" 19th .Street Cosra Afesa, CA 92b27-2710 • Aft� fQ S Nr•rrrrcc! r7» low -- . - {ccrrlcA Praper December 16, 2005 Mr. William J. Morris Director of Public Services City of Costa'Mesa 77 Fair Drive Costa Mesa, CA 92626 Re: Sinking Streets gear CMSD Sewer Lines, Esther Street and Aliso Avenue Dear Bill: In accordance with your request at the City of Costa Mesa Utilities Coordination Meeting on September 13, 2005, and as reiterated by City Engineer Ernesto Munoz at the December 13, 2005 meeting, this letter explains the Costa Mesa Sanitary District's position regarding street paving failures .in and around CMSD sewer lines. A previous letter from the District dated July 11, 2005 was sent to Ve Tran and outlined a brief history of the varying trench bapkfill requirements that the City imposed on sewer contractors over the years. The sewer line was constructed over 50 years ago and after the line was,instal(ed the City specified the trench replacement material, inspected the back-fill and paving, and accepted ownership of the finished street. The CMSD sewer line has performed as intended and is intact with no apparent leakage, holes or cracks as evidenced by a recent video inspection performed on September 2, 2005. The City is indicating that the district is liable for the settling of the street because it is caused by a sewer'lino that was constructed over 50 years agcy. Thera has been no apparent settlement of the pavement during this time but the recent settlement is near the CMSD sewer line and the City is indicating this is the Sanitary District's fault. One potential cause of the sinking street is water from last years record rainfall migrating under the street and causing settlement, however, this is not the Districts fault Another potential cause is that the street paving has reached its rife expectancy. Protectiklo cur CQrmlm intW5 6ald) ULv p1vV131-11J 501@ haste aria 5e1ver Collection serU�e_5. Crn5(�Ca.1�0'U Sinking Stroots Near CMSD Sewer linos Decomber 16, 2005 Esther Stroot And Alisro Avenue Page 2 Common law negligence is not available as a theory of liability against a public entity since the California Tort Claims Act was enacted in 1963. Under the Act, all liability is statutory. Although the City has not stated the theory of liability it is alleging, property- related claims are usually brought under the `dangerous conditions of public property" theory. Government Code Section 835 provides that to prevail under this theory, a plaintiff must show that the District's property was in a "dangerous condition" and that the dangerous condition caused the damage. It must also be shown that the District was on notice of the condition or should have been aware of it. The District is also entitled to the defense that the design was reasonable (obviously it was since the sewer line was constructed over 50 years ago and is still intact) and that the District had a reasonable inspection program (the district performs a periodic video inspection of the sewer lines.) The District may also use a defense of design immunity until the City proves the District created a dangerous condition of public property. The District is unaware of facts that may support this theory. Upon notification by the City of similar paving problems occurring throughout the City, the District will video the sewer line to determine if the line has any leaks or holes that may be causing the problem and will notify the City accordingly. Any additional discussion regarding this information should be directed to flan Burns, General Counsel for the District. Harper and Burns may be reached at (714) 771 -7728. Thank you for your consideration in this matter. Sincerely, Robin B. Hamers Manager /District Engineer cc: Board Staff District Counsel r.0 l vc TUPIL P.02 • • C� IV. • 0 Statewide Sanitary Sewer Overflow Reduction Program Annual Compliance Update EXECUTIVE DIRECTOR'S REPORT State Water Resources Control Board • May 2010 SSO Reduction Program: Annual Compliance Report, May 2010 TABLE OF CONTENTS 1. INTRODUCTION 3 2. STATEWIDE SANITARY SEWER SYSTEM WDR IMPLEMENTATION 4 A. SSO Reduction Program Outreach 4 B. SSO Database and External Users Group 5 C. Enrollee Training 5 D. Regional Water Board SSO Reduction Program Training 6 E. SSO Incident Maps 6 F. Enforcement of the Sanitary Sewer System WDR 7 G. Recent Enforcement Activities 8 H. Sanitary Sewer System WDR Review and Update 8 3. STATEWIDE SANITARY SEWER SYSTEM WDR COMPLIANCE SUMMARY 9 A. Enrollment for Coverage 9 B. SSO Reporting 10 C. Sewer System Management Plan (SSMP) Development and Certification 11 D. Collection System Questionnaire 11 4. SPILL DATA SUMMARY 12 A. Statewide Reported Spill Data 12 B. SSO and Private Lateral Sewage Discharge Trends 13 C. Spill Causes 15 D. Sewage Spills by Pipe Characteristics 17 E. Regional Spill Trends 18 F. Summary of Reported Spill Data 19 5. CONCLUSION 19 LIST OF TABLES Table 1 — Overall Statewide SSO and PLSD Reports (from 1/2/07 to 1/31/10) 12 Table 2 — Top Twenty Enrolled Collection Systems Ranked by Volume of Sewage Spilled 19 LIST OF FIGURES Figure 1 — CWEA Training Attendance 5 Figure 2 — SSO GIS Incident Map 7 Figure 3 — Enrollee Month -to -Month Compliance with Spill and No -Spill Reporting 10 Figure 4 — 2007 to 2010 Annual SSO Trends 13 Figure 5 — Percentage of Total Number of Spills that Reached Surface Water by Size Class 14 Figure 6 — Percentage of Total Volume of Spills that Reached Surface Water by Size Class 14 Figure 7 — Percentage of Total Number of Spills by Size Class 15 Figure 8 — Percentage of Total Volume of Spills by Size Class 15 Figure 9 — Percent of Reported SSOs and Percent of Total Volume Spilled by Cause 16 Figure 10 — Percent of Reported PLSDs and Percent of Total Volume Spilled by Cause 16 Figure 11 — Regional SSO Trends 18 2 of 20 • • • SSO Reduction Program:.Annual Compliance Report, May 2010 INTRODUCTION • This report provides an update on the Statewide Sanitary Sewer Overflow Reduction Program (SSO Reduction Program). It updates information contained in the May 2008 Executive Director's Report and the May 2009 Executive Director's Reoort. The State Water Resources Control Board (State Water Board) requested the May 2010 Executive Director's Report and the update to address statewide compliance with the General Waste Discharge Requirements (WDRs) for Sanitary Sewer Systems (Water Quality Order No. 2006 - 0003 -DWQ, Sanitary Sewer System WDR). This updated report contains detailed information on the SSO Reduction Program implementation efforts, compliance, and enforcement actions. A sanitary sewer overflow (SSO) is any overflow, spill, release, discharge, or diversion of untreated or partially treated wastewater from a sanitary sewer system. A sanitary sewer system is any system of pipes, pump stations, sewer lines, or other conveyances used to collect and convey wastewater to a treatment facility. SSOs do not include overflows from privately - owned service laterals when these overflows are caused by blockages or other problems within the privately - owned lateral but do include overflows from privately -owned laterals when the cause is a problem within the publicly -owned portion of the sanitary sewer system. Overflows from privately owned service laterals are referred to as private lateral sewage discharges (PLSDs). SSOs and PLSDs contain high levels of suspended solids, pathogenic organisms, toxic pollutants, nutrients, oil, and grease. SSOs and PLSDs pollute surface and ground waters, threaten public health, adversely affect aquatic life, and impair the recreational use and aesthetic enjoyment of surface waters. SSOs and PLSDs also can result in closure of beaches ® and other recreational areas, inundate properties, and pollute rivers and streams. The Sanitary Sewer System WDR was developed and implemented in 2006 -2007 to address these issues. The objective of the Sanitary Sewer System WDR is to reduce the number of SSOs and the volume of sewage spilled across the state through the proper operation and maintenance of sanitary sewer systems. The basic requirements of the Sanitary Sewer System WDR are that any publicly -owned agency with more than one mile of sewer lines connected to a publicly -owned treatment facility must enroll for coverage under the Sanitary Sewer System WDR, develop and implement a sewer system management plan (SSMP), and report all SSOs or a no -spill certificate each month to a statewide SSO database. Prior editions of this annual report contain detailed information on the history and requirements of the SSO Reduction Program. In addition to the statewide requirements of the Sanitary Sewer System WDR, collection systems owned by public agencies in the San Francisco Bay and San Diego regions are subject to additional Regional Water Quality Control Board (Regional Water Board) requirements. Although it is the State Water Board's intent that the Sanitary Sewer System WDR be the primary mechanism for regulation of sanitary sewer systems statewide, per the Sanitary Sewer System WDR, Regional Water Boards may issue more stringent or prescriptive requirements for sanitary sewer systems. The Regional Water Boards have implemented the following requirements for sanitary sewer systems that are above and beyond the requirements of the statewide Sanitary Sewer System ® WDR: 3 of 20 SSO Reduction Program: Annual Compliance Report, May 2010 San Francisco Bab Regional Water Board (San Francisco Bay Regional Water Board, Sanitary Sewer Overflow Reduction Program)_ 1) Requires spills to be reported to a San Francisco Bay Regional Water Board online reporting system in addition to the State Water Board's California Integrated Water Quality System (CIWQS) online reporting system as the mechanism to provide the Regional Water Board notification required per State Water Board Water Quality Order No. 2008 - 0002 -EXEC, the Monitoring and Reporting Program for the statewide Sanitary Sewer System WDR. 2) Requires submittal of an annual report to the Regional Water Board detailing spills that occurred from the collection system during the year. 3) Requires collection system agencies to develop and implement an SSMP similar to the SSMPs required under the Sanitary Sewer System WDR but, with different development deadlines than the Sanitary Sewer System WDR. San Diego Regional Water Board (Order No. R9- 2007 -0005) 1) Prohibits all discharges of sewage from a sanitary sewer system at any point upstream of a sewage treatment plant. 2) Requires that sewage collection agencies notify the Regional Water Board of all PLSDs in their service area that they become aware of and that the PLSDs be reported to the State Water Board online SSO database. = 31-1. RUN I IT, 1: a 14 vi 13 24 1 K-1 d I Over the past three years, staff has primarily focused its resources in the following areas to s achieve successful statewide implementation and compliance with the Sanitary Sewer System WDR requirements. A. SSO Reduction Program Outreach Outreach continues to play a, key role in both increasing enrollee participation in the SSO Reduction Program and reaching other interested stakeholders such as environmental groups and the general public. Specific outreach has been varied to provide information about the Sanitary Sewer System WDR to as many different audiences as possible. Specific tasks include the following: 1) Giving external presentations for trade and non - profit associations such as the California Water Environment Association (CWEA), Southern California Alliance. of POTWs (SCAP), Bay Area Clean Water Association (BCWA), Central Valley Clean Water Association (CVCWA), CaIFOG, Southern California Chapter of the American Public Works Association (APWA), California Sanitation Risk Management Authority (CSRMA), and the California Rural Water Association (CRWA); 2) Providing CIWQS Help Line assistance; 3) Assisting in the development of the SSO Public Reports Website; 4) ' Developing and maintaining the SSO website; 5) Broadcasting list -serve email announcements. • 4 of 20 SSO Reduction Program: Annual Compliance Report, May 2010 • B. SSO Database and External Users Group Staff developed the SSO database and enrollees are using it to report SSOs and PLSDs. The SSO database is part of the California Integrated Water Quality System (CIWQS). The SSO database allows online submittal of information by enrollees and makes this data available to the public through the use of the public reports. The SSO database was created in collaboration with an advisory group of enrollees with the goal of achieving accurate and consistent data collection. Staff continues to maintain and enhance the SSO database with available resources. Staff coordinates enhancements with an SSO external users group comprised of enrollees. In addition, staff is coordinating and participating in a CIWQS SSO module Data Review Committee comprised of State Water Board, Regional Water Board, and enrollees as part of the Sanitary Sewer System WDR Review and Update process. This committee is evaluating SSO spill data collected to date in CIWQS with the goal of developing collection system performance indicator(s) and refining the CIWQS spill report form and data content. C. Enrollee Training State Water Board staff continues to use the Memorandum of Agreement (MOA) with the California Water Environment Association (CWEA) to offer Sanitary Sewer System WDR training to enrollees. This MOA is in effect until December 2010. CWEA created, in cooperation with staff, training courses for how to report a spill to the SSO database, how to develop an SSMP, and how to communicate with the media during and after spill events. CWEA has offered these classes statewide and will continue to do so under the terms of the MOA. The number of enrollees that have participated in the CWEA classes for electronic • reporting, SSMP preparation, and media communication are illustrated on Figure 1 below. • CWEA Training Attendance (Since Inception of Training) 1200 1000 800 600 400 200 0 Q-e off' Q0�5� G0��J 5$ co 1l # of Enrolled Collection Systems with staff who attended ® # of Enrolled Collection Systems with staff wfho did not attend Figure 1 - CWEA Training Attendance 5of20 SSO Reduction Program: Annual Compliance Report, May 2010 One of the challenges with enrollee training continues to be reaching small agencies that either cannot afford to pay for training or cannot attend the training because of limited staff size. A • wastewater industry organization, California Rural Water Association (CRWA), is providing separate Sanitary Sewer System WDR training and outreach effort to address the needs of small sanitary sewer system agencies. Staff continues to participate, in a consultative role, in the production of new SSO Reduction Program education materials and in the periodic review and update of existing educational materials via the established MOA with CWEA. This task includes participation in a regular monthly Training Task Force meeting and communication with education and marketing staff at CWEA. D. Regional Water Board SSO Reduction Program Training State Water Board staff, with technical assistance from outside consultants, has delivered customized training in the past in northern and southern California for Regional Water Board staff that covers the requirements of the statewide Sanitary Sewer System WDR and proper sanitary sewer system operation and maintenance. The class curriculum included information on how to conduct audits of sanitary sewer systems, the Sanitary Sewer System WDR requirements, evaluating SSMPs, and procedures for responding to and investigating SSOs. Additional advanced training classes on this subject matter are planned for development and will be presented to applicable Water Board staff in the future. E. SSO Incident Maps Staff released GIS spill incident maps to the public in May 2009 that depict SSO and PLSD • incidents that have been reported to CIWQS by enrollees This tool shows CIWQS certified spill data ( http:// www. waterboards .ca.gov /water_issues/ programs /sso /index.shtml #ssomaps).on Google maps and was developed in -house The spill maps include spills from sanitary sewer systems only and do not include spills from wastewater treatment plants at this time. The GIS maps serve to implement the requirements in CWC section 13193 which require the State Water Board to make reports available to the public, using GIS maps where possible. In addition, the GIS maps support the Water Board's Strategic Plan goal of communicating public information regarding the state's waters in an easily understood form. The mapping tool incorporates numerous recommendations from the External Users Group including the capability to search by spill date, spill size, enrolled agency, county, Regional Water Board, and spill street address. Future enhancements are planned and will be made as staff time permits. Figure 2 below is a view the incident map for SSOs for certified spill incidents in CIWQS provided by enrollees over the past 4 months. • 6of20 • • SSO Reduction Program: Annual Compliance Report, May 2010 �. .�a rw.,nl .. v.•.fwwe�.u) htiw.•nt rfsa - ntuft •* ottwr - MavowR )nien.ct exvlora. r.t6J xl - _._..� ��v' �"�'G ".. _ Ri•af� � Ma Fnoto Tenaln r• Show all saes 11 R Shaw . only ode& ith veld GS coonimatos en tJ c Filter by —h— (yellona1: 0 • 1 000.000, gal Minimum W t Maximum 000.00O--:-�] t !+ a0aNado1-] @l &4c a9 "�f';. Lea vaesa — Ffitor by defo: 171 ?4/1000 -04114 1.?009 Y - Ma�a..w. Start Ma.nw NUt ui.nl e O�' Docambar .�� Vm -er.n _ 12008 _;� End - April .i� 2009 •:J __� Ff /rnr by anon.•.,- J :.K6 9:16 4M Figure 2 — SSO GIS Incident Map F. Enforcement of the Sanitary Sewer System WDR Current compliance and enforcement tasks are. focused on addressing violations of the Sanitary Sewer System WDR in the following areas: a. Evaluating compliance and implementing enforcement actions for failing to provide required reporting elements, and b. Evaluating the accuracy and completeness of required reporting elements. The first area is being handled solely by State Water Board staff. The second area is to be handled jointly with State Water Board and Regional Water Board staff, working together where possible, by way of scheduled collection system field audits. Due to limited staff resources, a phased approach is being utilized in implementing the proposed enforcement tasks. Phase I Staff is addressing collection system agencies that have not submitted applications for enrollment into the Sanitary Sewer System WDR or that are enrolled but have not submitted any reports first. During this phase, State Water Board staff are identifying enrollees not meeting the basic program participation requirements (e.g., enrollment, reporting, SSMP development). Staff is conducting enforcement actions to bring identified noncompliant enrollees into compliance. Staff is currently preparing approximately 160 Notices of Violation (NOVs) that will be mailed to these agencies. These NOVs are scheduled to be sent in May 2010 and will require agencies that are not enrolled in the Sanitary Sewer System WDR to submit applications for enrollment. The NOVs will also require the agencies to submit all of the spill reports for their collection systems dating back to the effective date on which they were required to start reporting. In addition, the NOVs will require these agencies to submit their questionnaire, a schedule for 7of20 SSO Reduction Program: Annual Compliance Report, May 2010 completion of their SSMP, and maintain future compliance with the Sanitary Sewer System WDR requirements. • Phase II In the second phase, staff plan to address enrollees having some violations of the Sanitary Sewer System WDR reporting or implementation requirements. Initially, these agencies will be provided a compliance reminder and directed to correct their reporting deficiencies. Enrollees who fail to respond to the compliance reminder would be sent NOVs directing them to correct their reporting deficiencies and maintain compliance with the Sanitary Sewer System WDR. Additional enforcement letters and actions would be initiated against agencies who failed to respond to the NOVs. Phase III The third phase includes evaluation of all enrollees for completeness and accuracy of their SSMPs and spill reporting. Staff plan to use targeted and random collection system audits. To ensure a fair and consistent approach to achieve statewide compliance, staff will use the Sanitary Sewer Reduction Program Compliance and Enforcement Plan. This plan identifies the specific enforcement actions to be undertaken over the next year to comprehensively address noncompliance with the Sanitary Sewer System WDR requirements. G. Recent Enforcement Activities During Fiscal Year 2009 -2010, CIWQS data show that 14 formal enforcement actions have been taken by Regional Water Boards for violations, in whole or in part, related to the statewide Sanitary Sewer System WDR. These actions resulted in approximately $5,767,000 in assessed • liabilities for SSOs throughout the state and consisted of four administrative civil liability (ACL) actions issued by the North Coast Water Board; five ACLs and one cease and desist order issued by the San Francisco Bay Water Board; one ACL issued by the Central Valley Water Board; one ACL issued by the Santa Ana Water Board; and two ACLs issued by the San Diego Water Board. In addition, San Diego Water Board staff sent seven NOVs in February 2010 to medium and large collection systems in their region to address missed SSMP deadlines. Also, State Water Board staff sent 50 NOVs in Fiscal Year 2009 -2010 to address non - payment of WDR fees. H. Sanitary Sewer System WDR Review And Update The review and update of the Sanitary Sewer System WDR was initiated in September 2009. Progress to date on the review and update of the Sanitary Sewer System WDR is summarized below. Staff Public Meetings — Staff held informal public meetings on September 15, 2009 in Orange County (82 participants) and on September 29, 2009 in the City of Oakland (101 participants). Comments received have been compiled for response in a comment database. Comment Letter Solicitation — In follow -up to the staff workshops, comment letters were solicited. A total of 36 comment letters were received from the public and 3 comment letters were provided by Regional Water Boards (The San Francisco Bay, Central Coast, and San 8 of 20 SSO Reduction Program: Annual Compliance Report, May 2010 Diego Water Boards responded.). Comments received have been compiled for response in a ® comment database. Workshop with Regional Water Board Staff — A workshop with Regional Water Board staff from the North Coast, San Francisco Bay, Central Coast, Central Valley and San'Diego Water Boards was conducted on January 19, 2010. Comments received have been compiled for response in a comment database. Data Review Committee — As part of the staff workshops, formation of a Committee to Review CIWQS SSO data collected to date was offered to interested participants. The purpose of the Committee is: (1) to review the SSO data collection process and to make improvements to it that will enhance the value of collected spill data for all stakeholders; (2) to redesign the spill database and report forms to be an event based versus the current location based reporting system; and (3) to evaluate and develop indices of collection system performance to be used in California. A total of 129 stakeholders registered for the committee. Committee meetings are being held every two weeks and will continue through approximately July 2010. California Emergency Management Agency (Cal EMA) Coordination = A meeting was held with Cal EMA staff on March 4, 2010 to discuss statewide spill notification procedures in relation to the Sanitary Sewer System WDR. State Water Board staff gained information on how the SSO notification procedures can be streamlined in the update of the Sanitary Sewer System WDR. Cal EMA staff agreed to let State Water Board staff comment on their internal spill notification procedures. Cal EMA confirmed that they are notifying local health department staff and Regional Water • Board staff when they receive spill notifications. The Sanitary Sewer System WDR also requires the enrollee to notify their local health department staff and Regional Water Board staff when a spill occurs. These notifications result in local health department staff and Regional Water Board staff receiving multiple notifications for a given spill event. Local Health Department Coordination — Local Health Department staff are providing input on the Sanitary Sewer System WDR to State Water Board staff via a survey form that State Water Board staff distributed to the California Conference of Directors of Environmental Health, Land Use Committee. State Water Board staff is currently awaiting return of the surveys. Upcoming Activities — Upcoming activities include drafting a response to comments document and presenting an Information Item to inform the State Water Board of the comments received and staff recommendations. This Information Item is currently scheduled for the State Water' Board's meeting on August 3, 2010. 3. STATEWIDE'SANITARY SEWER SYSTEM WDR COMPLIANCE SUMMARY The following section provides an update on enrollee compliance with requirements of the Sanitary Sewer System WDR including enrollment for coverage, monthly reporting, SSMP certification, and completion of the collection system questionnaire. A. Enrollment for Coverage ® The Sanitary Sewer System WDR requires any public entity that owns or operates a sanitary sewer system comprised of more than one mile of pipe or sewer lines that conveys wastewater 9of20 SSO Reduction Program: Annual Compliance Report, May 2010 to a publicly owned treatment facility to apply for coverage under the Sanitary Sewer System • WDR. Since January 2008, the number of enrollees covered under the Sanitary Sewer System WDR has varied between 1090 and 1100 enrollees. Currently, 1091 agencies are enrolled for coverage under the Sanitary Sewer System WDR. The total number of enrollees varies due to new applications for coverage under the Sanitary Sewer System WDR and cancellations of enrollment. Reasons for cancellations of enrollment include: (1) agency does not meet the application criteria (i.e., greater than one mile of sewer pipe and /or public entity) and enrolled erroneously; (2) duplicate enrollment due to submittal of multiple applications; or (3) errors in CIWQS data entry. Staff occasionally receives notifications from Regional Water Boards of sanitary sewer systems that were not. notified of the requirements to apply for coverage under the Sanitary Sewer System WDR and that are therefore not enrolled. Staff is following up on these notifications with enforcement activities as described in section 21 above. B. SSO Reporting A monthly SSO reporting compliance rate can be established by determining how many individual enrollees submitted either an SSO report or no spill certification for a given calendar month. Monthly reporting compliance rates are shown in Figure 2 below for the months of September 2007 to January 2010 and equals 68% since program inception. The monthly reporting compliance rate during the past year averages 79 %. :7 0 Enrollees Reporting SSOs or No Spill Certifications (Average: Overall = 68 %, Feb. 09' to Jan. 10'= 79% ) 100% 80% 60% 40 20% 7 0% N ^ ^^ co co co co co W O) O) O) O 0 0 0 0 o g o 0 0 0 0 0 0 0 0 0 0 0 0 0 o Q Q o ' o v o a a a a-T Lf CIL co 6 avi m ❑ Compliance Sep- 07 Oct• 07 Nov 07 Dec- 07 Jen- 08 Feb- 08 Mar- OB Apr• 08 May- OB Jun• 08 Jul- 08 Aug- OB S.P. 08 Oct- OB Nov- OB Dec- 08 Jen- 09 Feb• 09 Mar- 09 Apr- 09 May- 09 Jun- 09 Jul- 09 Aug- 09 Sep- 09 Oc!- 09 Nov- 09 Dec- O9 Jan - 10 3B% 39% 10% 40% 41% 44% 62% 64% 79% 80% 79% 78% 77% 73% 75% 74% 58% B1% 82% 81% BO% 80% 80% 80% 79% 78% 77% 75% 71% Figure 3 — Enrollee Month -to -Month Compliance with Spill and No -Spill Reporting The current average monthly reporting compliance rate for the past year of 79% is less than the target level of 100 %. Enforcement activities described in section 2.F above are being conducted to improve this compliance rate. 10 of 20 SSO Reduction Program: Annual Compliance Report, May 2010 C. Sanitary Sewer Management Plan Development and Certification A reasonable amount of time is provided in the Sanitary Sewer System WDR for enrollees to develop their SSMPs with smaller communities having more time to complete their online CIWQS certification of required SSMP task elements than larger communities. Enrollees are required to certify that the final SSMPs are in compliance with the Sanitary Sewer System WDR within specified time frames. This certification is done electronically in the SSO database. Enrollees are required to obtain their governing board's approval at a public hearing for the plan for developing the SSMP and for the final SSMP certification. Enrollees do not send their SSMP to the State or Regional Water Boards for review or approval; however, they must make them available for review upon request. The CIWQS online certification system for the SSMP provides State and Regional Water Board staff the ability to continuously monitor compliance of enrollees with SSMP development deadlines. The current status of the SSMP certification requirements in the Sanitary Sewer System WDR is as follows: • 39% of enrollees (425) have SSMP elements for which certification is not yet due. These will all be due on August 2, 2010. • 53% of enrollees (510) have certified some, but not all of their SSMP elements. • 13% of enrollees (147) have met all SSMP certification deadlines. • • 17% of enrollees (184) have not certified any of their SSMP elements and these elements are now past due. • 38.6% of enrollees (421) have not met certification deadlines for one or more SSMP elements. Enforcement activities described in section 21 above are being conducted to improve the SSMP compliance rates. D. Collection System Questionnaire The Sanitary Sewer.System WDR requires enrollees to complete collection system questionnaires and update them every 12 months. The collection system questionnaire is a survey of an enrollee's organization and facilities. Enrollees are required to submit information on operating and capital expenditure budgets, miles of pipe, number of employees, and population served on the questionnaire. The purpose of this survey is to put the enrollee's SSMP and reported SSOs into context with organizational and facility characteristics. This is important because these characteristics have a significant impact on how an enrollee operates and maintains its sanitary sewer system. For example, population served represents the size of the rate paying base an enrollee has available from which to collect fees to operate and maintain the sanitary sewer system. • Currently, 83% of enrollees (906) have completed the collection system questionnaire and updated it annually, 4% (37) have completed the questionnaire but have failed to annually 11 of 20 SSO Reduction Program: Annual Compliance Report, May 2010 update it, and 13% (148) of enrollees have never completed the questionnaire. Enforcement activities described in section 2.F above are being conducted to improve the Questionnaire • compliance rates. A. Statewide Reported Spill Data A summary of statewide SSO and PLSD discharge data reported by participating enrollees since reporting requirements became effective on January 2, 2007 is presented in Table 1 below. The Sanitary Sewer System WDR does not prohibit all SSOs, only those that reach surface water or that cause a nuisance. As defined in the California Water Code section 13050 (m) (2), to be considered a nuisance an SSO would have to affect an entire community or neighborhood. 15,718 1 55,340,238 1 13,783,909 1 45,381,460 1 25 1 82 1 17,619 1 177,033 1 17,673 1 7.4 1 21,374 .4 State Water Board staff are actively conducting checks and taking necessary actions to ensure the accuracy of the approximately 16,000 reported spill data records. Steps taken to ensure quality assurance and control include analysis of reported spills to identify erroneous data. Volume When erroneous data are identified, the enrollee responsible for the data entry error is contacted and requested to correct it. Volume Percent Reaching Total Total Volume Reached Percent Reached Total Miles # SSOs per 100 Surface Water Number of Volume of Recovered Surface Water Recovered. Surface # of Volume per 100 miles PLSDs PLSDs al al al Water Laterals Total miles SSOs Reaching 1,579,156 555,234 795,277 Total Volume 4,478,506 Percent 18 Total of Laterals per Surface Y Total Volume Reached Percent Reached Total Miles Miles Enrollee 100 Wate �•> Y`X a # of Volume of Recovered Surface Water Recovered Surface Pressure Gravity Responsible miles 100 rp ., SSOs SSOs(gal) (gal) (gal) Water Sewer Sewer for Sewer Sew 15,718 1 55,340,238 1 13,783,909 1 45,381,460 1 25 1 82 1 17,619 1 177,033 1 17,673 1 7.4 1 21,374 .4 -- Volume C Volume Percent Reaching Total Total Volume Reached Percent Reached Total Miles # SSOs per 100 Surface Water Number of Volume of Recovered Surface Water Recovered. Surface Private miles of Private per 100 miles PLSDs PLSDs al al al Water Laterals Laterals Private Laterals 2,244 1,579,156 555,234 795,277 35 50 4,478,506 0.05 18 Table 1 — Overall Statewide SSO and PLSD Reports (from 1/2/07 to 1131/10) The data summaries presented below are from analyses of data that staff has checked and have a high degree of confidence in. Staff will examine additional metrics when ongoing data cleanup by enrollees is completed, efforts to increase reporting become effective, and additional data is collected. Overall SSO Reduction Program performance from September 2, 2007, when all Water Board regions in the state were required to start reporting, to January 31, 2010 is illustrated in Figure 4 below. As illustrated on this figure, there was a significant reduction in the "spill volume" and "spill volume reaching surface water' from September 2, 2008 to September 1, 2009 compared 12 of 20 SSO Reduction Program: Annual Compliance Report, May 2010 to September 2, 2007 to September 1, 2008. Currently, for the partial year from September 2, • 2009 to January 31, 2010, both "spill volume" and "spill volume reaching surface water" are on track to exceed the volumes spilled from September 2, 2007 to September 1, 2008. • The exact cause(s) for the reversal of the downward trend in spill numbers and spill volume after September 2009 is being evaluated by staff. This trend reversal may be due to a number of issues including changes in staffing due to the economic recession, changes in precipitation rates, and more thorough reporting. W c 0 M 0 25 i 20 E 15 > 10 06 5 r 0 0 Annual SSO Rates ° a°° Q-ip 5Q �Je Q, Q� 5 Figure 4 - 2007 to 2010 Annual SSO Trends B. SSO and Private Lateral Sewage Discharge Trends ® 9/2/2007 - 9/1/2008 0 9/2/2008 - 9/1/2009 ❑ 9/2/2009 - 1/31/2010 The percentage of reported sewage spills that reached surface water by spill size class is presented in Figure 5 below. Of 15,718 reported spills, 2,980 reached surface water. Of these, 2,189 or approximately 74% were less than 1,000 gallons. The percentage of total sewage spill volume by spill size class that reached surface water is presented in Figure 6 below. Comparing Figures 5 & 6, 1.9% of spills account for 80.7% of the volume spilled to surface waters in the state since spill reporting was required. Also, 91.2% of the spills that occurred in the state since spill reporting was required account for only 4.5% of the spill volume that reached surface waters. 13 of 20 fV -40 ej COP Q� 5 Figure 4 - 2007 to 2010 Annual SSO Trends B. SSO and Private Lateral Sewage Discharge Trends ® 9/2/2007 - 9/1/2008 0 9/2/2008 - 9/1/2009 ❑ 9/2/2009 - 1/31/2010 The percentage of reported sewage spills that reached surface water by spill size class is presented in Figure 5 below. Of 15,718 reported spills, 2,980 reached surface water. Of these, 2,189 or approximately 74% were less than 1,000 gallons. The percentage of total sewage spill volume by spill size class that reached surface water is presented in Figure 6 below. Comparing Figures 5 & 6, 1.9% of spills account for 80.7% of the volume spilled to surface waters in the state since spill reporting was required. Also, 91.2% of the spills that occurred in the state since spill reporting was required account for only 4.5% of the spill volume that reached surface waters. 13 of 20 SSO Reduction Program: Annual Compliance Report, May 2010 Percentage of Total Number of Spills Reaching Surface Water • By Spill Size Class (Total = 2,980 Spills Reaching Surface Water, 1/2/2007 to 1/31/2010) 80.0% -1 73.5% ;a to 70.0% 'a. 60.0% 0 y 50.0% Z rn 40.0% c 30.0% 17.7% U 3 20.0% IL Z 10.0% n 71 1.6% 0.3% 0.0% i I ' - 0 to 999 Gallons 1,000 to 10,000 10,001 to 100,001 to >1,000,000 Gallons 100,000 Gallons 1,000,000 Gallons gallons Spill Size Class (Gallons) Figure 5 - Percentage of Total Number of Spills that Reached Surface Water by Size Class 60.0% p N 50.0% 0 N 40.0% y 30.0% 20.0% � o d > 10.0% IL 0.0% Percentage of Total Spill Volume Reaching Surface Water By Spill Size Class (1/2/2007 to 1/31/2010) 0 to 999 Gallons 3.4% o r—� 1,000 to 10,000 10,001 to 100,000 100,001 to Gallons Gallons 1,000,000 Gallons Spill Size Class (Gallons) 50.0% >1,000,000 gallons Figure 6 - Percentage of Total Volume of Spills that Reached Surface Water by Size Class Examining the percentage of total number and volume of reported SSOs and PLSDs in the State by size class further illustrates the trends shown above for the SSOs and PLSDs reaching surface water. Ninety two percent of all SSOs and PLSDs in the State are less than 1,000 gallons, as illustrated in Figure 7 below. 14 of 20 • � ]l SSO Reduction Program: Annual Compliance Report, May 2010 is Percentage of Total Number of Spills By Spill Size Class (1/2/2007 to 1/31/2010) • • 100% 1 92% M y .Q 80% w y 60% d C +� 40% d E aZ 20% 6% 0% - r 2% 0.4% 0.04% 0 to 999 Gallons 1,000 to 10,000 10,001 to 100,000 100,001 to >1,000,000 Gallons Gallons 1,000,000 Gallons gallons Spill Size Class (Gallons) Figure 7 — Percentage of Total Number of Spills by Size Class Percentage of Total Spill Volume By Spill Size Class (112/2007 to 1/31/2010) 45% 41% 40% 34% ~ 35 CL % o W 30% v 6 25% CD d 20% o 3 15% 6% IL > 15% 3% 0% - -- T 0 to 999 Gallons 1,000 to 10,000 10,001 to 100,000 100,001 to >1,000,000 Gallons Gallons 1,000,000 Gallons gallons Spill Size Class (Gallons) Figure 8 — Percentage of Total Volume of Spills by Size Class Of the total percentage of reported volume of SSO and PLSD spills in the State, 75% of the total volume results from just 0.44% of the SSO and PLSD events as illustrated in Figures 7 & 8. Also, only 9% of the reported volume of SSOs and PLSDs in the State results from 98% of SSO and PLSD spill events. C. Spill Causes The percentage of total SSO and PLSD spills reported by spill cause are presented in Figures 9 and 10 below. The data indicates that common and manageable causes (root intrusion, grease 15 of 20 SSO Reduction Program: Annual Compliance Report, May 2010 deposition, debris) are responsible for 78% of all SSO spills and 60% of all PLSD spills. 45% 40% 35% 30% 25% 20% 15% 10% 5% 0% Number & Volume of SSOs by Cause a�Q eat '\``an KN G Q�Q ❑ % of Total # of SSOs El % of Total SSO Volume Figure 9 — Percent of Reported SSOs and Percent of Total Volume Spilled by Cause 40% 35% 30% 25% 20% 15% 10% 5% 0% Number & Volume of PLSDs by Cause � QacY`� CO' Q` CON ❑ % of Total # of PLSDs 05'�JG A� ❑ % of Total PLSD Volume Q�Q Figure 10 — Percent of Reported PLSDs and Percent of Total Volume Spilled by Cause The "other" category noted in the charts includes the following causes for SSO and PLSD spills: unknown cause, multiple causes, vandalism, operator error, maintenance, improper 16 of 20 El • SSO Reduction Program: Annual Compliance Report, May 2010 installation, valve failure, failure from diversion during construction, siphon failure, • inappropriate discharge, and non - collection system related. D. Sewage Spills by Pipe Characteristics Pipe Diameter — SSO and PLSD report data indicates that 1) many enrollees are not reporting the sewer diameter in their reports (67% for SSOs and 73% for PLSDs) and 2) that at least 30% of SSOs and at least 27% of PLSDs occur in pipe sizes of 1 -8 ". It is expected that smaller diameter pipes would be affected to a higher degree by the common causes of SSOs and PLSDs noted above (i.e., root intrusion, grease deposition, and debris). Sewer Age — SSO and PLSD report data indicates that 1) many enrollees are not reporting the sewer age in their reports (84% of SSOs and PLSDs reported) and 2) that at least 40% of the volume of SSOs and PLSDs occurs in pipes 11 -45 years of age. In light of the common causes of SSOs and PLSDs noted above (i.e., root intrusion, grease deposition, and debris), it is expected that the rates and voumes of SSOs and PLSDs may not be closely correlated with pipe age versus if pipe failure where a leading cause. Pipe Material — SSO and PLSD report data indicates that 1) many enrollees are not reporting the sewer age in their reports (73% of SSOs and PLSDs reported) and 2) that at least 21% of the reported SSOs and PLSDs occur in vitrified clay pipes (VCP). This result is likely due to the prevalence of VCP in sanitary sewer systems piping in the state. Increased thoroughness in reporting would help to clarify any relationship between pipe material and SSOs and PLSDs. Completeness of reporting by enrollees can be addressed by requiring submission of pipe • characteristics in the Sanitary Sewer System WDR. At this time, this information is submitted voluntarily to the online reporting system. • 17 of 20 SSO Reduction Program: Annual Compliance Report, May 2010 E. Regional Spill Trends The reported percentage of total state population served by collection systems in each region is • presented in Figure 11. The data indicates that the San Francisco Bay, Los Angeles, Central Valley (Sacramento), Santa Ana and San Diego Water Board regions account for most of the population served by collection systems in the state. The percentage of reported SSOs and PLSDs and spill volumes by Regional Water Board is also presented in Figure 11. The data indicates that: (1) the San Francisco Bay and Central Valley (Sacramento) Water Boards account for 64% of reported spills in the state (San Francisco Bay = 34 %, and Central Valley (Sacramento) = 30 %); and (2) that 91% of the reported spills occur in San Francisco Bay, Los Angeles, Central Valley, Santa Ana and San Diego Water Board regions. This result is consistent with the population served by sanitary sewer systems in these regions. This data indicates that increased compliance efforts in the San Francisco Bay, Los Angeles, Central Valley (Sacramento) Water Board regions may yield the best results for reduction of the number of SSOs and the volume of sewage spilled. Ongoing data quality control, cleanup, and collection efforts by staff are expected to improve the quality of spill data reported in the SSO online reporting system and allow additional trend analyses to be conducted with the data. These efforts will assist staff and enrollees in understanding the causes of sewage spills and in identifying collection system management and regulatory efforts yielding the greatest reductions in SSOs. 70% M 60% 0 a� 50% 3 40% m 16 30% W c 20% 10% 0% REGIONAL SSO SPILL DATA (9/2/2007 to 1/3112010) 5`a a� G oa 0�c Sa � �a� 0 mac � O ' P m� CP a F a 4\61 \eA eA, 0 \,m o t� mc` "o \Ja �a� �p�° �Populatioon Served # of SSs Region ® Volume of SSOs Figure 11 — Regional SSO Trends 18 of 20 • • • SSO Reduction Program: Annual Compliance Report, May 2010 F. Summary of Reported Spill Data SSO data collected to date indicates that 90% of the volume of sewage spilled in the State has occurred from only 52 out of 1,091 collection systems enrolled in the Sanitary Sewer Systems WDR. A summary of the top 20 collection systems responsible for the largest spill events (i.e., spills greater than 50,000 gallons) ranked from highest volume of sewage spilled to lowest volume of sewage spilled in the State since reporting was required is presented in Table 2 below. The change in ranking since the 2009 Annual Compliance Report is also noted. Where a " =` is noted in the 2009 rank, this indicates the collection system was not in the top twenty list in 2009. Region 2 Richmond City CS • of 21 1 009 4 9 Carlsbad MW D CS 1 2 1 2 San Mateo CS 19 3 2 5S Angels Camp CS 2 4 - 2 Town Of Hillsborough CS 6 5. 3 2 San Bruno City CS 6 6 5 6A Susanville CSD CS 1 7 6 9 San Diego City CS 4 8 16 9 Rainbow Municipal Water Dist CS 1 9 8 9 City Of Laguna Beach CS 2 10 9 5S Sacramento Area Sewer District CS 1 11 - 2 Mt. View SD CS 1 12 11 5F City Of Visalia CS 1 13 12 5S Dry Creek, Zone 173 CS 1 14 13 2 Sonoma Valley County S.D. CS 5 15 14 5F City Of Bakersfield CS 1 16 15 9 City Of Vista CS 1 17 17 7 Coachella Valley Water District CS 2 18 18 2 Novato And Ignacio CS 3 19 19 9 Santa Rosa W RF -Rec cled Wtr CS 2 20 20 * Rank 1 = highest volume spilled, Rank 20 = lowest volume spilled Table 2 — Top Twenty Enrolled Collection Systems Ranked by Volume of Sewage Spilled 5.1 GONGLUSIONS Continuing outreach and education along with issuance of enforcement actions for Sanitary Sewer System WDR enrollment and reporting violations are being conducted to correct current enrollment and reporting deficiencies and achieve full participation of all applicable collection system agencies in the SSO Reduction Program. Current activities being conducted for the Sanitary Sewer System WDR review and update are expected to result in improved enforceability and clarification of elements of the Sanitary Sewer System WDR that will aid in its implementation by staff and stakeholders. • Ongoing enhancements to the CIWQS SSO Module that are being developed by staff and 19 of 20 SSO Reduction Program: Annual Compliance Report, May 2010 stakeholders are expected to improve the quality of spill data collected and aid in analyses of spill trends and causes. These activities, along with current efforts to establish good indices of • collection system performance, are expected to provide additional insight to direct staff actions that will reduce the number of SSOs and volume of sewage spilled in the state in the most efficient manner given available resources. Once full SSO Reduction Program participation is achieved, increased resources will be needed to fully address accuracy and completeness of spill reporting by enrollees. These resources will be required either at the State or Regional Water Board level to conduct collection system audits. Currently, the limited staff resources provided for the SSO Reduction Program do not allow for extensive auditing activities. • 20 of 20 V11. Attachment G PRICING QUOTE Vendor /Contractor Use for Purchases > $5,000 #1 #2 #3 Company Name: EEC RMC 2400 Broadway Location: 501 Parkcenter Dr Ste300 Santa Ana, CA Santa Monica, CA Phone: 714- 667 -2300 310 - 566 -6460 Contact: Jim Kolk Michael Flores Date Contacted: 2 -16 -11 2 -16 -11 Qty Product /Service _ Price SSMP Self Audit 1 $15,725.00 1 $ VENDOR/CONTRACTOR RECOMMENDED:_ Environmental Engineering & Contracting (EEC) Supplies /Equipment — If the low bidder is not recommended, give reason(s) below: Due to time constraints for completing the audit by April 28 a third bid was not obtained Services —Attach a summary of qualifications of person /company selected. Authorized Signature Date General Manager Signature Date • Y /�f 4 February 21, 2011 Mr. Scott Carroll General Manager Costa Mesa Sanitary District 628 W. 19'' Street Costa Mesa, CA 92627 I L ENGINEERING & CONTRACTING, INC, 501 Parkcenter Drive, Santa Ana, CA 92705 Phone(714)667 -2300 Fax(714)667 -2310 www.eecworld.com Subject: Proposal for SSMP Program Audit Services Dear Mr. Carroll, Pursuant to your request, Environmental Engineering & Contracting, Inc. (EEC) is pleased to present this proposal to provide Sewer System Management Plan (SSMP) audit services to the Costa Mesa Sanitary District (District). In compliance with the Statewide General Waste Discharge Requirements (GWDR) for Sanitary Sewer Systems (State Water Resources Control Board Order No. 2006 - 003 -DWQ), the District developed and implemented a comprehensive SSMP, with the primary objective of reducing and preventing Sanitary Sewer Overflows (SSOs). A key requirement of the SSMP is that routine internal audits be performed to evaluate the effectiveness of the SSMP as well as the District's compliance with the SSMP elements. Based on our experience in the development and assessment of SSMPs in California, EEC is uniquely qualified to provide the internal self -audit services required to help ensure the District's continued compliance with the GWDR. EEC Proposed the following scope of services: Preparation for Internal Audit EEC will coordinate and facilitate a Kick-Off meeting with District Management and relevant Staff to discuss the purpose and intent of the audit. The Kick- Offmeeting will provide an explanation of the audit process and offer an opportunity for staff to ask questions. EEC will identify the initial documents and data necessary for the audit and the group will identify the appropriate Staff responsible for providing the documents /data. It is anticipated that a single two -hour Kick -Off meeting will be required. (Deliverables: • Facilitate Audit Kick -Off Meeting • Initial documentation and data request Documentation /Data Review (Desktop Review) EEC will review all provided documentation and data including: Soil 4 Groundwater 4 Audits c Wastewater 4 Stormwater c GtS c Engineering c Remediation c Construction • • • EEC — CMSD.55MP Intemal Audit Feb—g—')3 mil ® • Historical SSO Data • Sewer Maintenance. Data (line cleaning, inspections, repair, etc.) • SSMP • Municipal Code • Master Plans • Other Relevant Documents (Design Standards, Procedures, etc.) This desktop review is intended to provide the audit team with an overview of the District's SSMP program. Through this review, EEC will identify the areas that appear to be in compliance with the GWDR as well as any areas that may be deficient. This review will serve as the basis for the development of staff interview needs and questionnaires. Deliverables: • Questionnaires to be utilized for Staff interviews Staff interviews and Operations/Work Practice Review EEC will work with District staff to develop and coordinate a schedule for audit interview sessions. Interviews will be conducted with Management, Engineering Staff, Field Staff, Data Management Staff, Plan Review Staff, and other support staff as needed. Staff interviews will focus on the procedures, documents and records as well as the work practices and operations supporting the SSMP program. It is anticipated that 6- 10 interview session will be needed (approximately 1 session per SSMP section), with each session lasting 1- 2 hours. An additional 24 field interview sessions will be conducted to make observation of field activities and procedures. These sessions are anticipated to last from 24 hours. (Deliverables: • Interview Schedule • Conduct 6 -10 Interview Sessions • Conduct 2 -4 Field Interview Sessions Report EEC will compile the notes, observations and findings gathered through the. audit process into a draft report for management review and comment. In addition to the strengths and program elements in full compliance with the program, the report will identify any areas of nonconformance with the SSMP and/or GWDR. Recommendations for corrective actions to address the identified deficiencies will be provided in a format suitable for on -going tracking of corrective actions by the District. Where applicable, the draft report will also include identified "non- regulatory" recommendations for improvements that could further enhance the efficiency or effectiveness of the CMSD SSMP program. EEC will prepare a final report, including incorporation of comments received from the District's review. The "non - regulatory" recommendations for program enhancements will be excluded from the final report. EEC will also prepare and conduct a presentation of the final report to the District Board of Directors. (Deliverables: • • Draft Report 2 EEC — CMSD SSMP Intemal Audit Febntary 23 2011 Final Report Corrective Action Tracking Spreadsheet ® Presentation of Final Report to District Board of Directors COST ESTIMATE EEC will provide the aforementioned scope of work on a Fixed Fee basis of $15,725 that will be billed upon completion with payment terms of net 30 days. This work will be conducted pursuant to EEC's Standard Terms & Conditions (attached). If there is an authorized change in scope, the additional services will be billed according to the Fee Schedule (attached). It is anticipated that this work can be completed within 4 -6 weeks and EEC is available to start within 2 weeks of District approval (signed acceptance, purchase order or contract). Thank you again for this opportunity to provide these professional services to the Costa Mesa Sanitary District. If you have any questions, please call me at (714) 667 -2300. Sincerely, Environmental Engineering and Contracting, Inc. Jim Kolk Project Manager 11 ACCEPTANCE If the proposed scope of work, costs of services, and payment terms stated herein meet with your approval, please acknowledge acceptance of same and initiate authorization to proceed by signing and faxing a copy of this document to 714 - 667 -2310 or scanning and e- mailing a signed copy to ikolk@eecworld.com. Print Name Print Title Signature Date C • • • • ENGINEERING & Ca'WRAMNG, INC. 501 Parkcenler Drive, Santa Ana, CA 92705 Phone (714) 667 -2300 Fax (714) 667 -2310 2011 Fee Schedule Prior to the commencement of services provided by EEC a Professional Service Agreement, Contract, Purchase Order, or Commitment Letter must be executed by both parties engaged. PERSONNEL CHARGES . The charge for all time required for the performance of the Scope of Work, including office, field and travel time, will be billed at the hourly rate according to the labor classifications set forth below: Labor Classification Hourly Rate Staff Engineer / Geologist/Scientist $95 Sr Staff Engineer/Geologist/Scientist $105 Project Engineer / Geo log istScientist - 1 $125 Project Engineer / Geo log isVScientist - II $135 Sr Project Engineer /GeologisVScientist - 1 $160 Sr Project Engi nee r /GeologisVScientist - II $180 Principal Geologist $205 Principal $205 Project Assistant $75 Technician $85 Drafter $95 Sr Technician $95 Compliance Inspector $95 GIS Analyst $95 GIS, IT Supervisor $125 Construction Technician $65 Construction Field Supervisor $85 Construction Manager $90 Sr Construction Manager $115 Emergency response and client requested work during non- standard business hours will be charged at a rate of 1.25 times the standard hourly rate. Travel Vehicles used on project assignments will be charged at $50 per day. Mileage is billed at the current rate established by the Internal Revenue Service plus mark up. Per Diem is billed at a unit cost of $50 per day. Airfare, lodging, rental cars and associated expenses are billed at cost plus mark up. Field Eauipment Field Equipment is billed at standard unit costs. Rate schedules are available upon request. Subcontractors and Reimbursables The costs of subcontractors, materials, equipment rental and costs incurred will be charged at cost plus 15 %. Other Project Charges The cost of additional report reproduction and special project accounting will be billed as appropriate. Plotting plans are charged by size, black and white or color, and by the number of copies supplied. Shipping and Postage Shipping charges include couriers and the postage necessary will be charged at cost plus markup. Interest Charges When EEC Staff appear as expert witnesses at court Interest on late payments will be charged at the rate trials, mediation, arbitration hearings and depositions, of 1.5% per month. their time will be charged at 2.0 times the standard rate. All time spent preparing for such trials, hearings, and depositions, will be charged at the standard hourly rate. Payment Terms Net 30 days apply to all work performed and invoiced unless superseded by a specific executed contract. This Fee Schedule is adjusted each subsequent year to reflect the economic changes for the new year. The new schedule will apply to existing and new assignments. Sal 9 Gmu A"Ier 4 Air 0 Wastewater 0 Stommater a GIS 0 Engineering 4 RemMation c c=lrudion Scope of Services Ibler and57wronmerf COSTA MESA SANITARY DISTRICT Subjects Sanitary Sewer Management Plan Audit Prepared For: Scott Carroll, CMSD Prepared by: Michael Flores Date: February 22, 2011 This document describes RMC's proposed Scope of Services to assist with the implementation of the District's SSW and other strategies in FYI 1-12 to comply with the Statewide General Waste Discharge Requirements (WDR) issued by the State Water Resources Control Board (SWRCB). 1 Scope of Services Task 1 — Prolect Mananement and Quality Assurance /Quality Control — $1,830 RMC will monitor project budget, labor hours expended, and schedule on a weekly basis throughout the project; prepare invoices on a monthly basis; and administer sub - consultant and any vendor contracts, to the extent they are needed. A kickoff meeting will be held with District staff at the beginning of the project, and telephone and email communications will be conducted to address project status and issues. Quality Control/Quality Assurance (QA/QC) procedures will include review of all key deliverables by senior RMC staff not involved in the day - today work on the project. Task 2 SSMP Audit - $18,410 The purpose of this task is to prepare an audit of the District's Sanitary Sewer Management Plan to satisfy • the requirements of the Statewide General Waste Discharge Requirements (WDR) for Sanitary Sewer Systems (Order No. 2006 -003 -DWQ). A summary of the work to be performed includes: Document Review: RMC will review the following documents. Note that RMC is already familiar with the Statewide General Waste Discharge Requirements (WDR) for Sanitary Sewer Systems (Order No. 2006 -003 -DWQ) and best management practices. This background will be used in conjunction with the District's specific documents. 1) Sewer System Management Plan 2) Applicable SOPs and references from the SSMP 3) Previous reports and findings Audit Process Review Meeting: At the beginning of the audit, the procedures, schedule and additional planning will be discussed with the District project manager and appropriate personnel. The proposed audit checklist will be discussed and RMC will incorporate comments into the final audit process. Staff Interviews: Staff interviews will be over three consecutive days. RMC may follow up with District staff to ask for clarification on information provided. Audit Report: RMC will consolidate comments and complete audit reporting as follows: 1) RMC will prepare a draft audit report for the District. One approach that RMC has used successfully is to prepare a detailed audit report for internal use only. This can present more detail and discussion than Febuary 20, 2011 1 • Costa Mesa Sanitary District SSMP Audit Scope of Services required by the WDR requirements, with identification of the information that would typically be included in the official report. 2) District staff would review and provide comments on the draft audit report 3) RMC prepares, final audit report for District. Audit Findings Presentations: RMC will present the audit findings to District staff and the District Board: 1) RMC will present findings to District staff at a closing conference. 2) RMC will present final findings to District Board. Task 2 Deliverables ® Draft SSW Audit Report Final SSW Audit Report 2. Project Schedule This scope of services will be conducted from March 1, 2011 through April 28, 2011. The tentative schedule for the scope of services is listed below. Task . Project Scl edulis Task 1 — Project_Managpment March 2011 —April 2011 _..._.. _ ... ,... -- - -.. __................_....... _ .......... 11 . Task 2 — SSMP Audit March 2011 — rii 2011 3 Budget The total estimated level of effort and cost for the SSW Audit services is $20,240. February 22, 2011 2 Water andEnvironmenl Costa Mesa Sanitary District SSMP Audit - March/April 2011 Attachment A - Fee Estimate Tasks: LAb6t Total I 10 ��i 1 MAI AF SSMP Audit - QAIQC PM Design SSMP Audit- Capacity A Review Practices Administrator Planning ng :fq".9 tiff —255 4225 $235- $95'— gem t 1.1 Pro' ect Administration 4- 4 $1,325 $1320 1.2 QA/QC 2 I i +--w E�9 $910 ' I-% A--L— .0- i 0_ $0-- RIA" 2. TV nA, = _ Review t R 4_ 4 1 F L- $3,720 1 3,720 2.2 Audit Process Review Meeting 4 _ 4 $940 $940 2.3 Staff Interviews 16 4 4 .24 $5,600 $150 $5,750 2.4 Audit Report 16 4 4 24 $5,600 $5,600 2A Audit Findings Presentations 10 10 $2,350 $50 $2,400 -2, ",:SU bt6"U9W2.,, --A 12 1 54 2 0 78 1111810rz , 4200 18,410 1. The individual hourly rates include salary, overhead and profit. RMC will provide advance notice of any rate changes affecting current Contracts. 3. The project technology and communication charge Includes telecomm, copier, computer hardware and software useage. • • VIII. Innovations in Sewer Maintenance Presented By: Jose L. Villalobos, P.E. MA Consulting Engineers Inc. This manual was created for online viewing. State specific information in this manual is used for illustration and is an example only. Learning Objectives At the end of this program, participants will be able to: You will be able to review best practices of sewer maintenance past and present. You will be able to identify recent innovations in the field of sewer condition assessment, operation and maintenance. You will be able to describe proactive measures in the areas of condition assessment, operation and maintenance of sanitary sewers. You will be able to explain the recent interest in looking at sanitary sewers in terms of asset management. �� pUC4l io a Vol 0� 0 • • Innovations in Sewer Maintenance ❖ Technology from other industries is finding its way into sewer O &M ❖ Computer technology has made data acquisition less costly ❖ Internet is changing how information is transferred (collaboration) •a Advances in databases (GIS) L 0 5 • • 0 Cleaning Equipment ❖ Exit manhole located near 19th Street BART Station • 7 Digital Data ❖ CCTV data now digital format .• Maps ❖ O &M records ❖ Rainfall data ❖ Flow data • 0 40 C • Sulfide Modeling ❖ Provide order of magnitude accuracy for H2S in the flow stream -*.-Tied to hydraulic models ❖ Help identify potential areas of corrosion in collection systems 0.1 �� r�waw a..e..e sMna.lovm) nara� n Data.. .aa as N 04 0 0 Q 01 o c . e e 71YI, P 0.104 � o: e a ^fie N D2 10 0 • • • • 11 12 • .7 • • L • Basin W51 080. Storm Evart No. 1: 3,29 lneh*v R08ftimO - 14 F low Baseline = Hw Rainfall i Site E30 Total III: 1,211,!100 Cplj;r" 0.00 0,70- t 0.10 O.W.- 0.20 0 5D 030 040 0.40 E 030 060 Z 0.20 0 .60 070 0.10 "0 0.00 1412e t2l29 12130 12131 111 1/'2 113 1/4 115 116 117 lie Ifo 13 14 • • • • 15 Condition Assessment •:� Preparation of a report System description ♦ Findings • Prioritization ♦ Recommendations 16 • • • • 17 Typical Flow Monitoring Data March 31 doe AbW7, 2W . . . . . . AmageRem*dfbw. 448 moo —4 Peak Rexmhd Rw BW WIDD Fk-ak.*8as4m RefiD 1.75 18 • • • Condition Assessment •:� Concrete structures Types of Coatings a Epoxy a Polyurethane & Polyurea Q PVC_(T -Loc) a Cured -in -Place Liner a H ©PE (Studliner) o Cement Mortar a Others PVC Liner Repair of Existing Concrete 19 Inversion Linings Sometimes called trenchless rehabilitation -:• Available for most common sewer diameters (8- to 60- inches) ❖ Various cure methodologies 9C 0 n U • Concrete & Steel Structures a •:• Coatings and liners can be primary means of corrosion control for concrete and steel Exposed Rebar Exposed Rebar Void in Concrete • Concrete Structures C 21 22 • • • Levels of Corrosion - Concrete Y' GoMal.n pK„„�„ R.pmeM.tiv. ,;� ►Iwloanph 2'a .,bMoId..: l0In . e wrarcae m b.a w nabrcaa M mover 'v_ 3 �,., CreMlnp m m is ' syllbg: m.p.mrq �t n�� Remlordry.tem: mt er�oeee a mmagea .t . Dem.p to Concr.b Mortar ilarercas: some Ices oI harArcse o1 mover L.-l] Smmthrcca: aaWl -0lemekr aapoaeE aggregate r ng: lln m 11e1l!W Cn o /miMmel Laquamy shallow.pelling of nnhh a h.quency, m rel.IW raper Damage Reinfo ng steel: may be eapueeJ but ml damaged a mnprkrl L.Yof-:— Ple/k —1 Mrd Mfn,n rdng ab.l Ilardrces oompbte bas of haNryas of mabr L.—I ] Smoolhneas: brger4bmekr erOO eg n ou, a Cp H-V:. V.Ineh b ng 0 cratice, npAerab hni lio- ¢ , 9pInfon tlaep *I: w g d m 1-9 hegrcm , Matetl raper oemage ReNrorMrg akN: eaPOa.g, Eemegetl eve rtotletl, but rthabllltelebk � R.bar S.—ly Corroa.elagnlnpaM Damgp. to aln-ton Z' McNrcse: compkk bee of heNrcsa of mater L.el 4 Smoothrcsa. IarpaEbrrcbr alOuseE epgregsk CnMing. Xlmh ma m greater, high "q—y Spelling: r ep spelling at Mgh hequenry, staled —1 Jsmage ReNladng steel: mnoaetl a mneumaE,lrcs of sbuctura� IMeprlry OY011 VMC lnoiry Engbroers, Im. AIIrIgMare d.. • • 23 Confined Space Entry with CCTV ❖ On out -of -sight excursions ♦ Significantly increases safety of entry ♦ Provides visual on entrant all times • Helps document feature locations (stationing) ♦ Pipe evaluation technigL documented 24 • • • • • 25 Technologies 26 J • 0 • PPIC - Sahara ❖ Tethered system s.ti`°' deployed into pipe .• Traverse the a, alignment to locate leaks • Pure Technologies — SmartBall ❖ Free swimming system 4 k Detection •a Deploy and retrieve e• Analyze data for leak detection J S- p,h• M oa crw I 0.4B —d U mwy Cam; Tempefy� Ra1Mon Sarin Serra FtoUBOC • 27 Future Technologies ❖ Robotics •: Nanotechnology sensors ❖ Cloud computing systems • 0 0 COSTA 911ESA S 0_ • " TA T i STRICT ... an Independent SpeciarD strict Ar Memorandum To: Sewer System Committee Via: Scott Carroll, General Manager From: Robin B. Harriers, District Engineer Date: March 15, 2011 Subject: Proposed Emergency Services Agreements for (2) Traffic Control Companies Summary The District's emergency response plans include implementing traffic control to insure workplace safety and to satisfy the requirements of the governing agencies owning the streets where District sewers are -located. These agencies include the City of Costa Mesa, City of Newport Beach, County of Orange and Caltrans. To properly design and implement traffic control during an emergency, staff recommends executing the CMSD standard emergency services agreements with two local traffic control companies. Staff Recommendation That the Sewer System Committee approves the recommendation of executing the enclosed standard Costa Mesa Sanitary District Emergency Services Agreements with Coastal Traffic Systems and California Barricade Analvsis Successful emergency response begins with the ability to quickly mobilize Costa Mesa Sanitary District staff and licensed and qualified contractors who have expertise in the appropriate areas of work. In 1998 -1999, the District entered into emergency services agreements with small and large pipeline construction companies, pumping station contractors, manhole contractors, and sewer cleaning and televising companies. • protecting our community's health and the environment 6y providing soCadwaste andsewer co&ction services. www.cmsdca.gov Sewer Committee March 15, 2011 Paae 2 of 2 In the last few years, governing agencies have imposed stricter traffic control • requirements and specialty traffic control companies have grown from this requirement. During the March 8, 2011 force main break on the Canyon Pumping Station force main, the break was in a driving lane on Wilson Street and large 5,000 gallon tanker trucks were driving up and down Wilson Street emptying the wet well while the line was being repaired. Had the necessity arisen of closing the street and detouring traffic onto side streets, the District would have required the services of . a traffic control company. Besides the ability to quickly mobilize a talented work force, entering into an emergency services agreement is in the best interest of the District because we will now have proper insurances on file, indemnification provisions in force, and other protections for the District. Stratenic Plan Element & Goal This item complies with Strategic Plan Element 1.0, Sewer Infrastructure and it complies with the strategy of this element, which states: "We will do this be the careful management of the collection infrastructure using prudent planning and maintenance, with financial strategies to maintain sufficient capacity and respond to changing regulatory demands." Legal Review • District counsel has reviewed and updated the 1998 version of the agreement and has signed the proposed agreements attached hereto. Financial Review The cost for traffic control measures from California Barricade is $770 per day and $1,330 per night. The cost for Coastal Traffic System is $1,770 -per day or night. Public Notice Process Copies of this report are on file and will be included with the entire agenda packet for the March 15 Sewer System Committee regular meeting at District Headquarters and on the District website. Alternative Actions 1. Do not enter into emergency services agreements. 2. Refer the matter back to staff for additional information. 17 �91 Use for Purchases > $5,000 Attachment B PRICING QUOTE venapycontractor #1 #2 #3 Company Name: Coastal Traffic California No Other Systems, Inc. Barricade Bidders 1550 E. St. Location: 1261 Logan Avenue Costa Mesa, CA Gertrude Place, Santa Ana, CA 92626 92705 Phone: 714 - 352 -8318 Contact: Scott Reynolds Date Contacted: March 9.2011 Provide traffic control on Bristol St. between Irvine and Birch .GMyD -*I.;x°1. 0rt�ro $1,770.00 5 VENDOR/CONTRACTOR RECOMMENDED: California Barricade 714 -558 -3821 Julie Escobar March 9, 2011 Price . $1,330.00 Supplies /Equipment — If the low bidder is not recommended, give reason(s) below: Services, Attach a summary of qualifications of person /company selected. � to�da • Autho ized Signature Date General Manager Signature Date Proposal - February 8. 2011 Yefim Tsalyuk Costa Mesa Sanitary District 1550 E. Saint Gertrude Place Santa Ana, CA 92705 Re: CMSD #129 Bristol St. Sewer Replacement Bristol St. Between Irvine Ave. & Birch St. (2 Borinasl 'Poll Free (800)327 -8844 Phone (714)558 -8474 Fax (714)558 -3821 P�evaili. VNa e. Servile item Monitored Single Lane Closure Includes 1 technician, 1 arrow board and all necessary traffic control devices $ 770.00 / day based upon the scope of work. -or- Please note overtime explanation below $ 1330.00 /night Overtime Rate — Prevailing wage Prevailing Wage overtime rates apply if job exceeds 8 hours on the job site. $ 85.00 / hour /tech Overtime Rate — Standard Standard overtime rates apply to off site hours if job exceeds 8 hours including $ 70.00 / hour travel time for mobilization and demobilization, port to port. / tech Day Work. Between the hours of 7AM -4PM. Night Work. Between the hours of 4PM -7AM. This quote is a preliminary quote based on the details provided. It is subject to revision if the scope of work changes. This quote is valid 30 days. Thank you. Yefim, thank you for contacting California Barricade for your traffic control needs. We are pleased to present this proposal and look forward to the opportunity of working with you on this project. If you have any questions or require additional information, please call. Sincerely, J I' k ��► bar "Yefim \"Jeff\" Tsalyuk" <itfeng@verizon.net> Fwd: CIVISD #129 Bristol St. Sewer Peplacement 'Oate : February 9, 2011 2:12:05 PM PST Rob Hamers <robh2@cox.neb Rob, here is the second quote for traffic control. Yefim. ---- - - - - -- Forwarded message ---- - - - --- From: Scott Reynolds <scott@coastaltraffic.com> Date: Wed, Feb 9, 2011 at 1:41 PM Subject: Re: CMSD #129 Bristol St. Sewer Peplacement To: itfeng @verizon.net H1 Jeff sorry our system has been down today and I was out yesterday. But as for pricing it will be $650 for the single lane closure and $1,120.00 for the two techs for up to 8hrs. So a grand total of $1,770.00 for one night/day for up to 8hrs. I can type something up as soon as our server is back up if you need me to. Please call me if you have any questions. Thank you. Scott Reynolds Project Manager Cell 714) 824 -0604 Coastal Traffic Systems, Inc. Sent from my HTC on the Now Network from Sprintl is - - - -- Reply message - - --- From: "Yefim \"Jeff\' Tsalyuk" <iffeng @verizon.net> Date: Tue, Feb 8, 2011 129 pm Subject: CMSD #129 Bristol St. Sewer Peplacement To: "Scott Reynolds" <scott@coastaltraff ic.com> Please revise the quote for traffic control supporting the soils investigation. The soils engineer will provide 2 borings along Bristol St. between Irvine Ave & Birch St. closer to the curb on the southerly side of the road. Two borings will be somewhere close to both intersections but can be far enough to minimize the cost of traffic control. The work can be done at night or morning. Once again, the prevailing wages do apply to this quote. Yefim Tsalyuk Costa Mesa Sanitary District cell 94 -468 -9840 On Fri, Jan 14, 2011 at 2:45 PM, Scott Reynolds <scott @coastaltraffic.com >wrote: > Is this project Prevailing Wage? xee. Canyon PS Force Main Rehabilitation Method • • Open Cut CIPP Pipe Bursting GO $166,610 $117,429 $181,596 Spiniello none >$150,000 $149,500 Charles King Co. $187,989 $9 953_q, none w/o traffic control w/o traffic control plan plan Sancon none $35,200 none w/o traffic control & bypass WA Rasic Const. $255,746 none $234,048 • • I March 14, 2011 Board of Directors Costa Mesa Sanitary District I recently participated in your Sewer Lateral Assistance Program. I have completed your Program Questionnaire (attached) but it was too brief to adequately convey my impression of your program. I have been a Costa Mesa resident since 1963 and at my current residence since 1972. In all that time (48 years) I have never experienced either the level of service or the amount of satisfaction I received from your program in dealings with any other agency. The courtesy, helpfulness and efficiency of your front desk staff, the professionalism of your engineer and your inspector, and the generous financial assistance of your cost sharing (rebate) program turned what could have been an expensive and frustrating experience for a homeowner into a pleasant one with the potential for years of improved sewer lateral performance and greatly reduced annual maintenance costs. I have been retired since 1992 and my already small pension (no COLA) and Social Security don't stretch as far as they once did. This project will eliminate or reduce my annual outlay for tree root clearing of my sewer lateral which was complicated by ® inadequate cleanout access in the rear wall of the garage. The new cleanout is about 25 feet closer to the sewer main and its 4 inch diameter, compared to the 3 inch original, will allow more efficient and less expensive cleaning of the lateral when required in the future. Thank you very much for this well thought out and extremely well implemented program. You can be very proud of your personnel. orman Ablett 2813 Nevis Circle Costa Mesa P.S. On a different note, last year we participated in your recycling program by purchasing one of your Earth Machine composters. It performs very well and we have greatly reduced the amount of household and garden waste that we send to the landfill. Another winning program! -7, March 14, 2011 • Board of Directors Costa Mesa Sanitary District I recently participated in your Sewer Lateral Assistance Program. I have completed your Program Questionnaire (attached) but it was too brief to adequately convey my impression of your program. I have been a Costa Mesa resident since 1963 and at my current residence since 1972. In all that time (48 years) I have never experienced either the level of service or the amount of satisfaction 1 received from your program in dealings with any other agency. The courtesy, helpfulness and efficiency of your front desk staff, the professionalism of your engineer and your inspector, and the generous financial assistance of your cost sharing (rebate) program turned what could have been an expensive and frustrating experience for a homeowner into a pleasant one with the potential for years of improved sewer lateral performance and greatly reduced annual maintenance costs. I have been retired since 1992 and my already small pension (no COLA) and Social Security don't stretch as far as they once did. This project will eliminate or reduce my annual outlay for tree root clearing of my sewer lateral which was complicated by inadequate cleanout access in the rear wall of the garage. The new cleanout is about 25 feet closer to the sewer main and its 4 inch diameter, compared to the 3 inch original, will • allow more efficient and less expensive cleaning of the lateral when required in the future. Thank you very much for this well thought out and extremely well implemented program. You can be very proud of your personnel. orman Ablett 2813 Nevis Circle Costa Mesa P.S. On a different note, last year we participated in your recycling program by purchasing one of your Earth Machine composters. It performs very well and we have greatly reduced the amount of household and garden waste that we send to the landfill. Another winning program! • k Meeting Date Item Number 03/24111 XV. A. COSTA MESA SANITARY DISTRICT RESOLUTION NO. 2011 -793 A RESOLUTION OF THE GOVERNING BODY OF THE COSTA MESA SANITARY DISTRICT NOMINATING MICHAEL SCHEAFER AS A CANDIDATE FOR ELECTION TO THE SPECIAL DISTRICT RISK MANAGEMENT AUTHORITY BOARD OF DIRECTORS WHEREAS, the Special District Risk Management Authority (SDRMA) is a Joint Powers Authority formed under California Government Code, Section 6500 et.seq., for the purpose of providing risk management and risk financing for California Special Districts and other local government agencies; and WHEREAS, the Joint Powers Agreement (JPA) and Bylaws of SDRMA set forth director qualifications, terms of office and election requirements; and WHEREAS, the Board of Directors of SDRMA established procedures and guidelines for the Director Election process; and WHEREAS, the Board of Directors of SDRMA established a policy requiring candidates seeking election to the SDRMA Board of Directors to be: 1) a board member or full -time ® management employee per SDRMA Election Policy 2011 -02, Section 4.1 and be an active member agency of either SDRMA's property /liability or workers' compensation programs, and 2) be nominated by resolution of their member agency's governing body, and 3) each nominated candidate must submit a completed and signed "Statement of Qualifications" on or before the filing deadline in June in order for the candidate's name to be placed on the official ballot. C7 NOW, THEREFORE, BE IT RESOLVED the governing body of the COSTA MESA SANITARY DISTRICT nominates MICHAEL SCHEAFER, its DIRECTOR/SECRETARY, as a candidate for the Board of Directors of the Special District Rick Management Authority; and further directs that a copy of this resolution be delivered to SDRMA on or before the May 4, 2011 filing deadline. ADOPTED this 24TH of MARCH 2011 by the Governing Body of the COSTA . MESA SANITARY DISTRICT by the following roll call votes: AYES: Robert Ooten, James Ferryman, Jim Fitzpatrick, Arthur Perry NAYES: ABSTAIN: ABSENT: Michael Scheafer 1 APPROVED President Board of Directors ATTEST Assistant Secretary Board of Directors • L • • • STATE OF CALIFORNIA ) COUNTY OF ORANGE ) SS CITY OF COSTA MESA ) I, Joan Revak, Clerk of the Costa Mesa Sanitary District, hereby certify that the above and foregoing Resolution No. 2011 -793 duly and regularly passed and adopted by said Board of Directors at a regular meeting thereof held on the 24th day of March 2011. IN WITNESS WHEREOF, I have hereunto set my hand and affixed the seal of the Costa Mesa Sanitary District, this day of 2011. Clerk of the Costa Mesa Sanitary District 3 ^anzEerr,ent A:.dlrnty Maximizing Protection. Minimizing Risk. January 19, 2011 i 1 iz 1 alreei, Tulle juu Sacramento, California 95814 -2865 T 916.231 . 4141 F 916.231.4111 Toll -free 800.537.7790 www.sdrma.org Notification of Nominations — 2011 Election SDRMA Board of Directors Mrs. Arlene Schafer Board President Costa Mesa Sanitary District 628 West 19th Street Costa Mesa, California 92627 -2716 Dear Mrs. Schafer: ECErVE® JAN 2 4 20f ? 0 COSTA MESA SANITARY DISTRICT Notice of Nominations for the Special District Risk Management Authority (SDRMA) Board of Directors 2011 Election is being provided in accordance with the SDRMA Sixth Amended and Restated Joint Powers Agreement. The following nomination information is enclosed: Nomination Packet Checklist, Board of Director Fact Sheet, Nomination /Election Schedule, SDRMA Election Policy No. 2011 -02, Candidate Nomination Resolution and Candidate Statement of Qualifications. Genera/ Election Information - Three (3) Directors seats are up for election. The nomination filing deadline is Wednesday, May 4, 2011. Ballots will be mailed to all SDRMA member agencies in mid -May. Mail -in ballots will be due September 16, 2011. Nominee Qua /ifications- Nominees must be aboard member or full -time management employee (see SDRMA Election Policy 2011 -02, Section 4.1) and be an active member agency of either SDRMA's property /liability or workers' compensation programs. Candidates must be nominated by resolution of their member agency's governing body and complete and submit a "Statement of Qualifications ". Nomination Documents and Information - Nomination documents (Nominating Resolution and Candidates Statement of Qualifications) and nomination guideline information may also be obtained on SDRMA's website at www.sdrma.org. To obtain documents electronically: From the SDRMA homepage, click on the '2011 Nomination & Election Information" button. All necessary nomination documents and election information may be downloaded and printed. Term of Office — Directors are elected to 4 -year terms. The term of office for the newly elected Directors will begin January 1, 2012 and expire December 31, 2015. Nomination Filing Deadline— Nomination documents must be received in SDRMA4s office no later than 5:00 P.M. on Wednesday, May 4, 2011. Please do not hesitate to contact me at 800.537.7790, if you have any questions regarding the 2011 SDRMA Board of Director Nominations or the election process. Sincerely, Special District Risk Management Authority rARI � Chief Executive Officer California Special Districts Association CSDA Finance Corporation ",:ir:•.r� ;:cr,n;��. 1112 1 Street, Suite 200 1112 1 Street, Suite 200 Sacramento, California 95814 -2865 Sacramento, California 95814 -2865 Toll -free 877.924.CSDA (2732) Toll -free 877.924.CSDA (2732) Fax 916.442.7889 Fax 916.442.7889 • 2011 Nomination Packet Checklist • SDRMA BOARD OF DIRECTORS NOMINATION AND ELECTION GUIDELINES January 5, 2011, marked the official commencement of nominations for the SDRMA Board of Directors. Three seats on the Board of Directors are up for election in September 2011. For your convenience we have enclosed the necessary nomination documents and election process schedule. Please note that some items have important deadlines. All document contained in this packet, as wells as additional information regarding SDRMA Board elections are available on our website www.sdrma.org and /or by calling SDRMA Chief Executive Officer Greg Hall at 800.537.7790. Attachment One: SDRMA Board of Directors Fact Sheet: SDRMA Board of Directors has established a policy that requires candidates seeking election to the SDRMA Board of Directors to be: 1) a Board member or full -time management employee (per SDRMA Election Policy 2011 -02, Section 4.1) of their respective member agency, and 2) nominated by resolution of the Board of Directors of their respective member agency. This document also reviews the Board of Directors' Role and Responsibilities along with additional information. Attachment Two: SDRMA Board of Directors 2011 Election Schedule: Please review this document for important deadlines. Attachment Three: SDRMA Election Policy No. 2011 -02: A Policy of the Board of Directors of the Special District Risk Management Authority establishing guidelines for Director elections. • Attachment Four: ou Resolution for Candidate Nomination: A resolution of the Governing Body of the Agency nominating a candidate for the Special District Risk Management Authority Board of Directors. Attachment Five: Candidate Statement of Qualifications: Please be advised that no statements are endorsed by SDRMA. Candidate statements of qualification will be distributed to the membership,with the SDRMA election ballot, "exactly as submitted" by the candidate. Please complete and return all required nomination and election documents to: SDRMA Election Committee C/O Paul Frydendal, CFO Special District Risk 'Management Authority 1112 "1" Street, Suite 300 Sacramento, California 95814 800.537.7790 Special District Risk Management Authority I A Property, Liability, Workers' Compensation and Health Benefits Program Attachment One SDRMA BOARD OF DIRECTORS FACT SHEET SDRMA 40 0 • Special District Risk Management Authority A Property, Liability, Workers' Compensation and Health Benefits Program Fact Sheet SDRMA ® SDRMA BOARD OF DIRECTORS ROLE AND RESPONSIBILITIES Special District Risk Management Authority (SDRMA) is a public entity Joint Powers Authority established to provide cost - effective property, liability and worker's compensation coverages and comprehensive risk management programs for special districts and other public agencies and providers of municipal services throughout California. SDRMA is governed by a Board of Directors elected from the membership by the programs' members. Number of Board Members 7 -Board Members: SDRMA Board of Directors consists of seven (7) Board Members, who are elected at -large from members participating in either program. Board of Directors' Role SDRMA Board of Directors provide effective governance by supporting a unified vision, and ensuring accountability, setting direction based on SDRMA's mission and purpose, as well as establishing and approving policy to ensure SDRMA meets its obligations and commitment to its members. Board of Directors' Board Member responsibilities include a commitment to: serve as a part of a Responsibilities unified governance body, govern within Board of Directors' policies, standards and ethics; commit the time and energy to be effective; represent and make policy decisions for the benefit, and in the best interest, of all SDRMA I members; support collective decisions; communicate as a cohesive Board of Directors with a common vision and voice; and operate with the highest standards of integrity and trust. Three (3) Seats 3- Seats: Elections for Directors are sta99ered and held every two years, four For this Election seats during one election and three seats in the following election. Three seats are up for election this year. Term of Directors 4 -Year Terms: Directors are elected for 4 -year terms. Terms for directors elected this election begin January 1, 2012 and end on December 31, 2015. Board Member Travel Board Members are reimbursed for reasonable travel and lodging in accordance Reimbursement with SDRMA Board Policy Manual 2006 -04 and applicable laws. Number of Meetings per Year 12 -Board Meetings Annually: Generally not more than one (1) meeting per month, with an average of nine (9) meetings per year. Meeting Location SDRMA office in Sacramento, California. Meeting Dates Typically the first Wednesday of each month (overnight stay recommended the night prior to the meeting). Meeting Starting Time 8:30 a.m.: Meetings begin promptly. Meeting Length 6 - 8 hours: Length of meetings on average. Average Time Commitment 15 - 20 hours: Commitment per month. "The mission of Special District Risk Management Authority is to provide renewable, efficiently priced risk financing and risk management services through a financially sound flool to CSDA member districts, delivered in a timely, cost efficient manner, responsive to the needs of the districts. " • Special District Risk Management Authority I A Property, Liability, Workers' Compensation and Health Benefits Program Attachment Two 0 SDRIVIA BOARD OF DIRECTORS 2011 ELECTION SCHEDULE • Special District Risk Management Authority 1 A Property, liability, Workers' Compensation and Health Benefits Program 2011 Election Schedule r SM`T WTiF S 1 2 3 4 r.5r° 6 7 8 9 10 11 12 13 14 : 15 16 17 X18,' 1, 9 2UP1My 22 23 30: 31 24 25 26 27 28 29 S A M` 1„ T W l T i F i S" FIS_. 1 2 3 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 l W P 41 S I M' T' W T F S T FIS_. 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 . 20 21 22 23 . 24 . 25 :26 25 : 27 28 ME 25 26 27 28 WEYi 1 2 3 S M,T -.W T FIS_. 1 2 3_, 5 6 7 8 9 1Q 11 12 13 14 15 16 t 17,1 18 19 20 21 15 16 17 18 22 : 23 24 25 26 : 27 :28 . 29 30 31 24 29 30 , NOW �. s" � M M SIM'T W T IF S 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 30 31 24 25 26 27 28 29 1 2 3 4 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 .22 23 24 29 30 31 25 : 26 27 ME 25 26 27 28 29 ' 30 31 F y S 1 ";'2' �. s" � M M SIM'T W T IF S 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 30 31 24 25 26 27 28 29 R 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 :20 11 21 22 23 24 25 . 26 27 28 29 30 31 25 : 26 27 ME 0121,011, 31 . S� M T W T E F y S 1 ";'2' 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 :18 :19 20: 21 22 23 24 25 ` 26 27 28 29 30 R � IMI S M e T) W? T i F l S 1 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 : 26 27 28 29 30 31 . S' M T W T F 1 2 3 4 5. 6 7 8 9 10 11 12 13 14 15 -'1 i 17 18 19 20, 21 22 ` 23 ' 24 25 26 27 28 .29 30 s �:Isi�l! Ifi VIi811iRf II _ S� M TWs'T F 1 2 3 4 5 6 7.; 8- 9: 10 11 12 13 14 15 16 17 ` 18 19 20 21 22 23 : 24 25 26 27 28 29 30 31 t • • TASK TIMELINE 1/5 Board approved Election Schedule 1/18 -21 Mail Notification of Election and Nomination Procedure to Members in January 90 days prior to mailing Ballots (118 actual days) 05/04 Deadline to return Nominations 5/10 Election Comm. Reviews Nominations 05/16 -17 Mail Ballots 60 days prior to ballot receipt deadline (123 actual days) 9/16 Deadline to Receive Ballots 9120 Election Committee Counts Ballots 9/21 Election Committee Notifies Successful Candidates and Provides Them With Upcoming Board Meeting Schedule 10/12 Directors' Elect Invited to CSDA Annual Conf / SDRMA Breakfast/Super Session 11/2 Directors' Elect Invited to SDRMA Board Meeting 1/2012 Newly Elected Directors Seated and Election of Officers - -_ IMI S M e T) W? T i F l S 1 2 3 4 5 6 7 8 9 10' 11 12 : 13 14 15 16 : 17 -18 19 20 21 22 . 23 24 25 26: 27 28 29: 30 S' M T W T F 1 2 3 4 5. 6 7 8 9 10 11 12 13 14 15 -'1 i 17 18 19 20, 21 22 ` 23 ' 24 25 26 27 28 .29 30 s �:Isi�l! Ifi VIi811iRf II _ S� M TWs'T F 1 2 3 4 5 6 7.; 8- 9: 10 11 12 13 14 15 16 17 ` 18 19 20 21 22 23 : 24 25 26 27 28 29 30 31 t • • TASK TIMELINE 1/5 Board approved Election Schedule 1/18 -21 Mail Notification of Election and Nomination Procedure to Members in January 90 days prior to mailing Ballots (118 actual days) 05/04 Deadline to return Nominations 5/10 Election Comm. Reviews Nominations 05/16 -17 Mail Ballots 60 days prior to ballot receipt deadline (123 actual days) 9/16 Deadline to Receive Ballots 9120 Election Committee Counts Ballots 9/21 Election Committee Notifies Successful Candidates and Provides Them With Upcoming Board Meeting Schedule 10/12 Directors' Elect Invited to CSDA Annual Conf / SDRMA Breakfast/Super Session 11/2 Directors' Elect Invited to SDRMA Board Meeting 1/2012 Newly Elected Directors Seated and Election of Officers Attachment Three. SDRIVIA BOARD OF DIRECTORS ELECTION POLICY NO. 2011 -02 Special District Risk Management Authority ; A Property, Liability, Workers' Compensation and Health Benefits Program n i • • • Policy No. 2011 -02 4" 4 ,• t ® A POLICY OF THE BOARD OF DIRECTORS OF SPECIAL DISTRICT RISK MANAGEMENT AUTHORITY ESTABLISHING GUIDELINES FOR DIRECTOR ELECTIONS, DIRECTOR APPOINTMENTS, AND CREATION OF A SUPERVISING ELECTION COMMITTEE WHEREAS, SPECIAL DISTRICT RISK MANAGEMENT AUTHORITY (SDRMA) is a joint powers authority, created pursuant to Section 6500, et. seq..of the California Government Code; and WHEREAS, the Board of Directors recognizes that it is in the best interest of the Authority and its members to adopt a written policy for conducting the business of the Board; and WHEREAS, establishing guidelines for Director elections and appointments will help ensure a process that is consistent for all nominees and candidates, will promote active participation by SDRMA members in the election /appointment process, and will help ensure election /appointment of the most qualified candidate(s); and WHEREAS, the Bylaws provide the Board with the option of conducting the election using a mail -in ballot process; and WHEREAS, the Board of Directors of SDRMA has an overriding and compelling interest in insuring the accuracy of the election /appointment process of its Board members through the creation of an election committee; NOW, THEREFORE, it is the policy of the Board of Directors of SPECIAL DISTRICT RISK MANAGEMENT AUTHORITY, until such policy shall have been amended or rescinded, that the following procedures shall be followed when conducting Director elections or filling a Director vacancy by appointment: 1.0. Election Schedule • 1.1. Not later than the first Board meeting of each election year, the Board of Directors shall approve an election schedule based on the following criteria and time frames. •� 2.0. Election Committee 2.1. The Board of Directors herein establishes an election committee with the following composition, duties and responsibilities; The five (5) members of the Election Committee shall include two presently sitting members of the Board of Directors of SDRMA whose seats are not up for election, the Chief Financial Officer of SDRMA, and the CPA /auditor regularly used and retained by SDRMA at the time of counting ballots of and for an election to the Board of .Directors. For good reason found and stated, the Board of Directors of SDRMA may appoint any CPA/auditor who, in the discretion of the Board of Directors, would appropriately serve the Election Committee, The General Counsel for SDRMA shall also sit as a member of the Election Committee with the additional obligation of providing legal advice to the balance of the Committee as legal questions may arise. 3.0. Member Notification of Election 3.1. Authority staff shall provide written notification, of an election for the Board of Directors, to all member agencies during March of each election year. Such written notification shall be provided a minimum of ninety (90) days prior to the distribution of ballots and shall include; (1) the number of Director seats to be filled by election; (2) a copy of this nomination and election procedure; and (3) an 'outline of nomination /election deadline dates. 4.0. Qualifications 4.1. A candidate seeking election, re- election or appointment to SDRMA's Board of Directors must be a member of the Governing Body or a full -time management employee of an SDRMA member. To qualify as a "full- Special District Risk Management Authority Page 1 of 6 Director Election and Appointment Policy January 5, 2011 Policy'No..2011 -02 SDRMA 5.5. A nominee requesting that his /her nomination be withdrawn prior to the election, shall submit such requests in writing to SDRMA's office a minimum of three (3) days prior to the scheduled date for mailing • the ballots. After that date, all qualified nominees names shall appear. on the ballot mailed to the membership. 6.0. Terms of Directors 6.1. The election of directors shall be held in each odd - numbered year. The terms of the directors elected by the Members will be staggered. Four directors will serve four -year terms, to end on December 31 of one odd - numbered year. Three directors will serve four -year terms, to end on December 31 of the alternate off - numbered year. (Per Bylaws, Article ll, (3), paragraph 11. 7.0. Campaigning 7.1. SDRMA staff will mail each qualified candidate's "Statement of Qualifications ", "exactly as submitted" by the candidate with the ballots to the membership. 7.2. Candidates, at their own expense, may distribute additional information to member agency(s) after the ballots have been mailed and prior to the election. 7.3. SDRMA staff is prohibited from actively promoting a candidate or participating in the election process while on Authority premises. 7.4. SDRMA staff may provide member information, mailing lists, financial reports or operational data and information, that is normally available through the Public Records Act, to candidates to assist them in their research and campaigning. In addition to obtaining such information under the Public Records Act, candidates may request SDRMA staff prepare mailing labels for the distribution of campaign materials to member agencies. Under existing policy, charges will apply for this service. The SDRMA logo is trademarked for use by SDRMA only. Neither the logo, nor any other Trademark of SDRMA may be used in • any campaign literature. No campaign literature is to imply support of any candidate by SDRMA. 7.5. SDRMA election mailings to the membership, including ballots and candidates' "Statement of Qualifications ", shall be sent via first class mail. 8.0. Limitations on Campaigning 8.1. As used in this section the following terms have the following meanings: "Campaign Activity" means any activity that expressly advocates the election or defeat of a candidate or provides direct support to a candidate for his or her candidacy. "Campaign activity" does not include the incidental and minimal use of public resources, such as equipment or office space, for campaign purposes or the use of public resources to nominate a candidate or vote in any Board of Directors election. "Candidate" means an individual who has been nominated by the Member Agency to have his or her name listed on the ballot for election to the Board of Directors. "Expenditure" means a payment of Member Agency funds that is used for communications that expressly advocate the election or defeat of a clearly identified candidate. "Expenditure" does not include the use of public funds to nominate a candidate or vote in any Board of Directors election. "Public resources" means any property or asset owned by the Member Agency, including, but not limited to, land, buildings, facilities, funds, equipment, supplies, telephones, computers, vehicles, travel, and Member Agency- compensated time. • Special District Risk Management Authority Page 3 of 6 Director Election and Appointment Policy January 5, 2011 • Policy No. 2011 -02 10.0. Election Results t 10.1. All ballots will be opened and counted at SDRMA's office only after the deadline for receiving ballots. Ballots will be opened by SDRMA's Election Committee, no more than five (5) days after the closing deadline. Candidates receiving the highest number of votes shall be declared the elected director(s). 10.2. In the event of a tie, a coin toss shall be used to determine the elected director. The coin toss shall be conducted by the Election Committee at the time and place of the conclusion of counting ballots. PROCEDURE: In the event more than two (2) candidates tie, the coin toss shall be between two (2) candidates at a time based on the order in which their name appeared on the ballot This process shall be repeated, as needed, in cases where there are more than two (2) candidates. 10.3. Excluding tie votes, within five (5) days after the ballots are opened and tabulated Authority staff shall advise the candidates and their respective agency in writing of the final election results. Copies of the results shall also be mailed /distributed to SDRMA's Board of Directors, staff and consultants and published in the first available CSDA newsletter. 10.4. If a director -elect withdraws after the election or fails to accept the Director seat prior to December 31, the Board shall name a new director -elect by going back to the ballots and awarding the seat to the candidate receiving the next highest number of votes during the election. 10.5. Staff shall invite newly elected director(s) to attend the Annual Membership meeting and all scheduled Board meeting(s) after confirmation of election results until the director(s) elect assume office. Director(s) elect will be reimbursed for expenses, except for director stipends, in'accordance with approved director reimbursement policy (copy of policy shall be provided to newly elected directors). 10.6. A member or candidate dissatisfied with the election result may, within ten (10) days after the ballots are opened and tabulated, file with the Authority a written challenge and appeal. The challenge and appeal must clearly set forth the complaint and any and all facts in support of the challenge and appeal. Within ten (10) days, after the ballots are opened and tabulated, the challenge and appeal shall be delivered and received by the Authority. Within five (5) days of receipt of the challenge and appeal, the Authority shall deliver the same to the Election Committee for decision. The Election Committee shall have absolute authority for deciding the challenge and appeal. Notice of the decision of the Election Committee shall be provided to the party filing the challenge and appeal within ten (10) days. 11:0. Director Vacanc 11.1. If a director vacancy(s) occurs (Note 1), appointment of a replacement director for the balance of the unexpired term will be made by the remaining members of the SDRMA Board. In order to accomplish this in an orderly and consistent manner, when a vacancy(s) of an elected Director(s) occurs, the SDRMA Board of Directors, after discussion and consideration, shall, when deemed appropriate, instruct staff to: a) notify all then member entities that a vacancy has occurred; and b) said notice shall refer to the applicable Article in the By -laws in advising member entities and their eligible candidates of the steps to take to apply for appointment; and c) the SDRMA Board shall establish the closing date for the receipt of applications; and d) candidates shall submit the following, by the date specified in the notice: i) a letter of interest; and ii) a resume, with particular emphasis on the candidate's knowledge of special districts and risk management; and iii) a resolution from, or a letter approved by, the candidate's Governing Body nominating the candidate; and e) the Election Committee shall review all applications received, and shall reject any that do not meet all of the qualifications specified and set forth in this policy; and Special District Risk Management Authority Director Election and Appointment Policy Page 5 of 6 January 5: 2011 Attachment Four SAMPLE RESOLUTION FOR CANDIDATE NOMINATION Available for download in Microsoft Word file format visit our website at www.sdrma.org • is Special District Risk Management Authority ! A Property, Liability, Workers' Compensation and Health Benefits Program RESOLUTION NO. • A RESOLUTION OF THE GOVERNING BODY OF THE''fAGE''NCY NA1VIEj NOMINATING !fCANDIDAT)E'S „NA1VIEl AS A CANDIDATE FOR ELECTION TO THE SPECIAL DISTRICT RISK MANAGEMENT AUTHORITY BOARD OF DIRECTORS WHEREAS, the Special District Risk Management Authority (SDRMA) is a Joint Powers Authority formed under California Government Code, Section 6500 et.seq., for the purpose of providing risk management and risk financing for California Special Districts and other local government agencies; and WHEREAS, the Joint Powers Agreement (JPA) and Bylaws of SDRMA set forth director qualifications, terms of office and election requirements; and WHEREAS, the Board of Directors of SDRMA established procedures and guidelines for the Director Election process; and WHEREAS, the Board of Directors of SDRMA established a policy requiring candidates seeking election to the SDRMA Board of Directors to be: 1) a board member or full -time management employee per SDRMA Election Policy 2011 -02, Section 4.1 and be an active member agency of either SDRMA's property/liability or workers' compensation programs, and 2) be nominated by resolution of their member agency's governing body, and 3) each nominated candidate must submit a completed ® and signed "Statement of Qualifications” on or before the filing deadline in June in order for the candidate's name to be placed on the official ballot. NOW, THEREFORE, BE IT RESOLVED the governing body of fAGENCYNAME] nominates r(CANDIDATE'S 'NAMEI its POS'ITIONa ThTLE], as a candidate for the Board of Directors of the Special District Rick Management Authority; and further directs that a copy of this resolution be delivered to SDRMA on or before the May 4, 2011 filing deadline. ADOPTED this 1ACM of ARi] by the Governing Body of (XAGENCY ;NAME] by the following roll call votes: AYES: iCTST NAMES ;of�GOVERNING.'BOA_ RD V, ,OTESI NAYES: t` ABSTAIN: x` ABSENT: {` APPROVED President Board of Directors ATTEST Secretary Attachment Five SDRMA 0 CANDIDATE'S STATEMENT OF QUALIFICATIONS • 0 Special District Risk Management Authority ( A Property, Liability, Workers' Compensation and Health Benefits Program 0 Special District Risk Management Authority Board of Directors Candidate's Statement of Qualifications This information will be distributed to the membership with the ballot, "exactly as submitted" by the candidates — no attachments will tie accepted. No statements are endorsed by SDRMA. Nominee /Candidate District /Agency Work Address Work Phone Home Phone Why do you want to serve on the SDRMA Board of Directors? `(Response Required) What Board or committee experience do you have that would help you to be an effective Board Member? (SDRMA or any other organization) (Response Requirei) Page 1 of 2 November 2010 Special District Risk Management Authority Board of Directors Candidate's Statement of Qualifications What special skills, talents, or experience (including volunteer experience) do you have? ,(Response, Re_quired) 0 I certify that I meet the candidate qualifications as outlined in the SDRMA election policy. 1 further certify that I am willing to serve as a director on SDRMA's Board of Directors. I will commit the time and effort necessary to serve. Please consider my application for nomination /candidacy to the Board of Directors. is Candidate Signature Date Page 2 of 2 November 2010 Meeting Date Item Number Santa .Ana fiver Flood gl'vtectaon ,,A 03 2L: XVI. B. is Interim Executive Director Herbert I. Nakasone . Members City of Anaheim City of Buena Park City of Cypress City of Fountain Valley City of Fullerton City of Garden Grove City of Huntington Beach City of Irvine City of Newport Beach City of Orange City of Placentia City of Santa Ana City of Seal Beach City of Stanton City of Tustin City of Westminster City of Yorba Linda County of Orange Costa Mesa Sanitary District 0 C Sanitation District 0 C Flood Control District 40 Water District Mailing Address P.O. Box 4048 Santa Ana, CA 92702.4048 Phone (714) 834 -5142 Fax: (714) 8344572 Location 300 N. Flower, Room 720 Santa Ana CA 927025000 SARFPA Executive Committee Meeting Agenda Date /Time: Thursday, March 24, 2011 at 4:00 p.m. Location: Orange County Water District 18700 Ward Street Fountain Valley, CA 1. Call to Order. 2. Approve minutes of January 27, 2011 meeting RECD WE 10 2011 NSTG kW MNITARYDISTRiC� 3. Status of recruitment for a permanent Executive Director 4. Report on FY 2011 2012 federal budget for the Santa Ana River 5. Report from OC Public Works on Seven Oaks Dam testing 6. Westminster Watershed Feasibility Study status 7. Public and representative comments 8. Adjournment Page 1 of 1 f • 0 • R S A DATE: TO: FROM: SUBJECT: Meeting Date Item Number ! , xvl. D. 1. AR i G 2011 COSTA WSA rat is l A i a ; il:- ter California Special Districts Association Districts Stronger Together March 2, 2011 CSDA Voting Member Presidents and General Managers CSDA Elections and Bylaws Committee CSDA BOARD OF DIRECTORS CALL FOR NOMINATIONS SEAT C The Elections and Bylaws Committee is looking for Independent Special District Board Members or their General Managers who are interested in leading the direction of the California Special Districts Association for the 2011 -2014 term. The leadership of CSDA is elected from its six geographical regions. Each of the six regions has three seats on the Board with staggered 3 -year terms. Candidates must be affiliated with an independent special district that is a CSDA regular member located within the geographic region that they seek to represent. (See attached Region Map) The CSDA Board of Directors is the governing body responsible for all policy decisions related to CSDA's member services, legislative advocacy, education and resources. The Board of Directors is crucial to the operation of the Association and to the representation of the common interests of all California's special districts before the Legislature and the State Administration. Commitment: Serving on the Board requires one's interest in the issues confronting special districts statewide. A board member is expected to attend all board meetings held every other month, usually on the second Friday of the month, at CSDA's office in Sacramento. Besides serving on the Board, each Board Member is expected to participate on at least one committee, which usually meets 3 -4 times a year in Sacramento. CSDA reimburses directors for their related expenses for Board and Committee meetings as outlined in Board Policy. In addition, all Board Members are expected to attend CSDA's two annual events: Special Districts Legislative Days (held in the spring) and the Annual Conference (held in the fall) as part of their obligation to the CSDA membership; expenses for these two events are not reimbursed by CSDA, even if a board meeting or committee meeting is held in conjunction with the event. Nomination Procedures: Any regular member Independent Special District is eligible to nominate one person, a board member or managerial employee (as L, 1% t% defined by that district's Board of Directors), for election to the CSDA Board of Directors. A copy of the member district's resolution or minute action must • accompany the nomination. The deadline for receiving nominations is May 27, 20'11. Nominations and supporting documentation maybe mailed or faxed. Nominees will receive a Candidate's Packet in the mail. The packet will include campaign guidelines. CSDA will mail ballots on June 10th. The ballots must be received by CSDA no later than 5:00 p.m. August 5, 2011 and must be the original ballot (no faxes or e- mails). The successful candidates will be notified no later than August 9th. All selected Board Members will be introduced at the Annual Conference in Monterey, CA in October. Expiring Terms (See enclosed map for regional breakdown) Region 1 Seat C Phil Schoefer, Western Shasta Resource Conservation District Region 2 Seat C Pete Kampa, Tuolumne Utilities District ** Region 3 Seat C Stanley Caldwell, Mt. View Sanitary District' Region 4 Seat C Tim Unruh, Kern County Cemetery District #1 ** Region 5 Seat C Jim Acosta, Saticoy Sanitary District * Region 6 Seat C Dewey Ausmus, North County Cemetery District * = Incumbent is running for re- election ** = Incumbent may run again If you have any questions, please contact Charlotte Lowe at 877- 924 -CSDA or charlottel(c�csda. net. is f CALIFORNIA SPECIAL DISTRICTS ASSOCIATION • BOARD OF DIRECTORS NOIVII'N XION FORM PLEASE BE SURE THE CANDIDATE'S PHONE NUMBER IS ONE WHERE WE CAN REACH THE CANDIDATE Name of Candidate: District: Mailing Address: Region: (see attached map) • Telephone: Fax: E -mail: Nominated by (optional): Return this form and a Board resolution /minute action supporting the candidate by fax or mail to: CSDA Attn: Charlotte Lowe 1112 1 Street, Suite 200 Sacramento, CA 95814 (916) 442 -7887 (916) 442 -7889 fax DEADLINE FOR RECEIVING NOMINA TIONS - May 27.2011 Del None - - - - Siskiyou, -- _ Modoc ' Shasta - Lassen Humbolt - Trinity Tehama " _ - Plumas_ - Glenn. "; Butte ' Mendocino S ierta Nevada:- ` "Colusa. Lake Place., Y610 El, Doradq Alpine Sonoma Sacramento — Merin Contra Costa " San Francisco San Mateo — Santa Cruz 3 (t Yuba Sutter Amador Madera -� Santa San Bernardino Barbara Ventura Los Angeles 2011 CSDA Board of Directors by Region Orange hnperiai San +Diego , x Region 1 Region 3 Region 5 Mark Bryant, Garberville Sanitary District James Kohnen,Alomedo County Mosquito AD Jack Curtis, Ojai Valley Sanitary District Norman Shopay, McKinleyville CSD Sherry Sterrett, Pleasant Hill RPD Kathy Tiegs, Cucamonga Valley Water Phil Schoefer, Western Shasta RCD Stanley Caldwell, Mt. View Sanitary District Jim Acosta, Saticoy Sanitary District • Region 2 Region 4 Region 6 Noelle Mattock, El Dorado Hills CSD Adrienne (Ann) Mathews, Kern County Water Agency Jo MacKenzie, Vista Irrigation District Ginger Root, Tuxedo Country Club FPD Tim Ruiz, East Niles CSD William Nelson, Orange County CemeteryDistn Pete Kampa, Tuolumne Utilities District Tim Unruh, Kern County Cemetery District No. 1 Dewey Ausmus, North County Cemetery District NEW BUSINESS Meeting Date Item Number Costa Mesa HlstOrlcal Society ` /2'" XVIII. A. P.O. Box 1764 'Costa Mesa, CA 92628 Membership form Name Ctista Mesa< Sanitary District Street 628 W. 19th Street city osts, Mesa State CA Y Zip 92627 . Telephone 949-645 -8400 E -mail Membership C'ata ®r°ies ..Annual Special Individual $15.00 Historical Society Life Member $1000.00 Family $20.00 Student (under .16) $ 5.00 SAAAB Wing Annual Member $10.00 Contributing $50.00 SAAAB Wing Life Member $50.00 Business& Professional $100.00 Public Agency $100.00 Benefactor $250.00 Make your checks payable to the Costa Mesa Historical Society. The Society, a non - profit organization, operates under the Corporation Laws of the State of California. Oppor°tunities )W Involvement (Volunteer Interest Check -off list) ( ) Assist patrons with research materials () Identify and/or catalog photo collection O Sergi. as Dcent at Diego Sepulveda Adobe O Staff booths for Society at Fish Fry, etc. O Catalog artifact .collection (} Work with textile - ollection () Arrange & catalog archives collections () Make refreshments for meetings (} Office work (computer knowledge helpful) () Weekly cleaning crew OReceptionist at Museum O Telephone caller for Society events O Handyman () Speakers for schools, organizations . O Corresponding Secretary ?.. O VP in charge of membership O ` Costume designer to create era - (computer. input abilities necessary) appropriate outfits for-docents at adobe O Special events volunteer If you would like to volunteer, .please check the selections that interest you and. send the list along with your meinbership dues. We will provide training. Promoting and preserving C ®s8a Mesa's hist ®� as ®ur mission.