Agenda Packets - Board - 2011-01-27•
Costa Mesa Sa.ii.itar
District
... an Independent Special District
AGENDA
Robert Ooten
President
James Ferryman
Vice President
James Fitzpatrick
Vice Secretary
Michael Scheafer
Secretary
Arthur Perry
Director
Public Comments. Any member of the public may address the Board. Speakers on agenda items should identify
themselves to the Clerk before the meeting so that their input can be provided at the time the item is considered.
Speakers on non - agenda items will be heard under Public Comments. Pursuant to State law, the. Board may not
discuss or take action on non - agenda items except under special circumstances. Speakers must limit their
remarks to three minutes or as decided upon by the Presiding Officer. The Presiding Officer reserves the right to
declare any speaker out of order.
Obtaining Agenda Materials: The public is entitled to copies of all documents that are made part of the agenda
packet. If any document or other writing pertaining to an agenda item is distributed to all or a majority of the Board
after the packet is prepared, a copy of that writing may be obtained at the Distract offices at 628 W. 19`h Street, .
Costa Mesa, California. The Clerk of the District may be contacted at (949) 645 -8400, ext. 223.
In Compliance with ADA: Contact Joan Revak, (949) 645 -8400, 48 hours prior to meeting if assistance is needed
(28 CFR 35.102.35.104 ADA Title II).
Regular Meeting — Thursday, January 27, 2011
RECOMMENDED
ACTION
CALL TO ORDER — 5:30 p. 111. - 628 W. 19th Street, Costa Mesa
PLEDGE OF ALLEGIANCE — Director Ferryman
INVOCATION
IV. ROLL CALL (If absences occur, consider whether to deem those absences
excused based on facts presented for the absence — such
determination shall be the permission required by law.)
V. Announcement of Late Communications
NOTE: Unless directed otherwise by the Board of Directors, all actions shall be based
on/memorialized by the latest document submitted as a late communication.
VI. CONSENT CALENDAR - All matters listed under the Consent Calendar are considered
to be routine and will be enacted in one motion in the form listed below. There will be no
separate discussion on these items prior to the time the Board votes on the motion,
unless members of the Board request specific items to be removed from the Consent
Calendar for discussion, in which event the item will be removed from the Consent
Calendar and considered in its normal sequence on the agenda.
Protecting our community's Health by providing solid waste and sewer collection services.
www.crosdca.ov
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�tiPiifGIJ,Y 1.)[,,,i P`it't
Reports
A. Minute Approval
1. Sewer System Committee Meeting —December 14, 2010
2. Recycling Committee Meeting —December 20, 2010
3. Investment Committee Meeting —December 20, 2010
4. Regular Board of Directors Meeting - December 20, 2010
B. Operations Manager's Reports
1. CMSD Occurrences FY 2000 -2010
2. Refunds
RECOMMENDED
ACTION
Accept Report
No Refunds
3. Occupancy Report and payment to Costa Mesa Disposal —December 2010 Approve
4. Waste Diversion Report —December 2010 Receive & File
5. Contract Payment to CR Transfer for Recycling Services & Disposal
for December 2010
6. Ordinance Enforcement Officer's Report
C. Engineer's Reports
1. Project Status Report
D. Financial Reports
1. Adoption of Warrant Resolution No. CMSD 2011 -7 Ratifying Payment
for the Month of December 2010 in the amount of $914,875.87
2. Directors' Compensation and Reimbursement of Expenses for the
Month of December 2010
3. Annual Report of Expenses — Fiscal Year 2009 -10
E. Treasurer's Reports
1. Investment Report as of December 31, 2010
-------------------------------------- - - - - -- -END OF CONSENT CALENDAR
VII. WRITTEN COMMUNICATIONS
0 PUBLIC COMMENTS
Ratify Payment
Receive & File
Receive & File
Ratify Payments
Approve Compensation
& Ratify Expenses
Accept Report
Approve
Protecting our community's health and the environment by providing solid waste andsewer collection services.
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GENERAL MANAGER'S REPORTS
A. Social Media Policy
B. Quarterly Budget Report
X. RECYCLING COMMITTEE
A. Monday, January 24, 2011, 10:30 a.m.
CMSD Board Room, 628 W. 19th Street, Costa Mesa
(Directors Fitzpatrick and Ferryman)
RECOMMENDED
ACTION
Accept Report
Accept Report
Note: The Recycling Committee will meet on the above date and time to
discuss the matters on a separate agenda which is posted and made a part
of this agenda. Members of the public should refer to that separate agenda
for the items discussed and to be discussed. The Board may take action on
any of those items on this agenda.
XI. ENGINEER'S REPORTS
A. Canyon Pumping Station Force Main Break - January 8, 2011
181. SEWER SYSTEM COMMITTEE
A. Tuesday, January 25, 2011, 10: 30 a.m.
CMSD Board Room, 628 W. 19th Street, Costa Mesa
(Directors Ferryman, Ooten and Perry)
Note: The Sewer System Committee will meet on the above date and time
to discuss the matters on a separate agenda which is posted and made a
part of this agenda. Members of the public should refer to that separate
agenda for the items discussed and to be discussed. The Board may take
action on any of those items on this agenda.
XIII. TREASURER'S REPORTS
Accept Report
Accept Report
A. Debriefing on Audit of City of Bell Verbal Report
XIV. ATTORNEY'S REPORTS
A. City Council Not Immune from Liability for Having Speaker Ejected Accept Report
(Norse v. City of Santa Cruz)
XV. CLERK OF THE DISTRICT REPORTS
0 A. Final Report on 2010 School Telephone Book Recycling Program Accept Report
Protecting our community's heafth and the environment by providing solid waste and sewer collection services.
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RECOMMENDED
• ACTION
B. Resolution No. 2010 -792 - Ordering that Publication of Ordinance No. 81 Adopt Resolution
Amending the District's Operation Code with Respect to Sewer Lateral
Maintenance has occurred.
XVI. LOCAL MEETINGS (REMINDER: In accordance with AB 1234 (Gov. Code § 53232.5),
a report is required to be given by a Director for any meeting for which expense
reimbursement of any kind is provided. Note: For meetings for which the per diem
compensation is sought, the Operations Code provides that such compensation is
authorized for each day's service rendered as a Director at the request of the Board (not to
exceed six days in one month), and certain meetings are specified as being eligible as set
forth in District Operations Code § 3.01.030. For meetings not so listed, the Board must
approve the service for it to be eligible for the per day compensation.)
A. Orange County Sanitation District (OCSD) (Director Ferryman) Accept Report
B. Santa Ana River Flood Protection Agency (SARFPA) Accept Report
(Director Perry)
1. Thursday, January 27, 2011 — 4:00 p.m. Accept Report
• C. Independent Special Districts of Orange County ( ISDOC)
1. ISDOC Quarterly Meeting — January 27, 2011 Accept Report
2. ISDOC Membership Dues in the amount of $200.00 Authorize Payment
D. California Special Districts Association (CSDA) Accept Report
1. CSDA Call for Nominations — Board of Directors, Region 6, Consider Nomination
Seat B
E. California Association of Sanitation Agencies (CASA)
1. CASA Mid -Year Conference in Palm Desert —January 12 -14, 2011 Accept Report
(President Ooten, Directors Ferryman, Scheafer and Perry)
F. Other Meetings Qualifying for Reimbursement under CMSD Report on Matters
Ordinance No. 55, Operations Code Section 3.01.030 Pertaining to CMSD
XVII OLD BUSINESS
XVIII. NEW BUSINESS
XIX. ORAL COMMUNICATIONS AND DIRECTOR COMMENTS
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Protecting our community's health and the environment by providing solid waste and sewer collection services.
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XX.
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ADJOURNMENT TO CLOSED SESSION
A. Closed Session to discuss personnel performance evaluation pursuant to
Government Code Section 54957. Position: General Manager
B. Conference with Labor Negotiators Pursuant to Government Code 54957.6. Agency Designated
Representatives: President Ooten
Unrepresented Employee: General Manager
XXI. ADJOURNMENT
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Protecting our community's health and the environment by providing solid waste and sewer collection services.
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FMeetin Date Item Number
01/27/11 1 VI. A. 1.
COSTA MESA SANITARY DISTRICT
MINUTES OF SEWER SYSTEM COMMITTEE MEETING
DECEMBER 14, 2010
CALL TO ORDER Board members of the Costa Mesa Sanitary District
met in Committee session on December 14, 2010 at
10:30 a.m. at 628 W. 19th Street, Costa Mesa.
Director Ferryman called the meeting to order at
10:30 a.m.
DIRECTORS PRESENT: Jim Ferryman, Jim Fitzpatrick, Mike Scheafer
STAFF PRESENT: Scott Carroll, General Manager; Sherry Kallab,
Administrative Manager; Rob Hamers, District
Engineer; Yefim Tsalyuk, Senior Engineer; Joe
Limon, Inspector
OTHERS PRESENT: Jerome P. Hoban, Vice President Operations, OC
Fair and Event Center
MONTHLY SSO STATISTICS
Mr. Hamers reported there have been no uncontained public gallons spilled into the storm drain
this calendar year and no sewer spills since August 29, 2010. Mr. Carroll noted the significant
decrease in spills is due to the frequency of hot spot cleaning, District programs and
maintenance provided by National Plant Services. Mr. Hamers added the FOG program,
administered by EEC, has significantly decreased grease in the system. Mr. Carroll stated he
expects a big kick -off for the residential grease pilot program. Director Fitzpatrick questioned if
the District is eligible for any awards. Mr. Hamers will check if there is an award for zero spills
into the storm drain. Mr. Carroll will check if other awards are available. Director Fitzpatrick
acknowledged spill reduction results in dollars saved in emergency response.
1/1 REDUCTION PROGRAM — INFLOW FROM OC FAIRGROUNDS /SCHEDULE
DECEMBER 1, 2010 TO MARCH 15, 2011
Mr. Hamers gave an overview of the State Water Resource Control Board/Waste Discharge
requirements regarding prevention of inflow and infiltration (1 /1), along with the Orange County
• Sanitation District's (OCSD's) increased treatment costs associated with 1 /I. An OCSD study
estimated flow increases from 211 million gallons per day to 500 million gallons per day due to
COSTA MESA SANITARY DISTRICT
MINUTES OF BOARD OF DIRECTORS SEWER SYSTEM COMMITTEE MEETING
DECEMBER 14, 2010
PAGE 2
1 /I. Staff has been working with The Orange County Fair & Event Center in an effort to reduce 1 /I. 49
Jerome Hoban, Vice President of Operations with Orange County Fair & Event Center confirmed
a new wash rack facility with covers and separators has been built at the Fairgrounds and
progress is being made. Mr. Hoban stated the possible new owners of the fairgrounds have met
with Mr. Hamers and are aware of the status of the sewers and the 1/1 issues. Mr. Hoban stated
fairground employees will be educated to insure manhole covers are not removed as a solution
to flooding of the parking lot. Mr. Limon, District inspector, reported a fairground manhole had
been sealed but he found the cover had been removed after the last rain. Mr. Limon re- sealed
the manhole. Mr. Hoban stated problem areas are on the fairground's capital list to be
addressed. Mr. Hamers requested Mr. Hoban respond to his letter dated March 11, 2010 with an
update on progress made and a timeline for additional improvements. Director Ferryman
questioned if the District could be cited for 1/1 problems. Mr. Hamers replied he doesn't know of
any capacity compliance requirements at this time. Mr. Hamers acknowledged 1/1 from the
fairgrounds does flow through the Mendoza Pump Station increasing pump run time. Mr. Carroll
requested a response in writing for the record from the fairgrounds.
A schedule for December 1, 2010 to March 15, 2011 was provided in the Committee packet.
National Plant Services will re -plug and re -seal approximately 797 manholes as part of the
cleaning cycle and District inspectors will spend approximately 60 hours re- checking manholes
after storms, plugging manholes in high inflow areas, and working with National Plant Services.
SEWER CLEANING PROGRAM - PROPOSED AGREEMENT WITH NATIONAL PLANT
SERVICES i
A copy of the National Plant Services, Inc. agreement was provided in the Committee packet.
The agreement has been approved by District Counsel, CMSD General Manager, and National
Plant Services, Inc. The agreement is on the December 2010 Board Meeting Agenda for
approval. The Sewer Committee recommended approval of the agreement.
CMSD PUMPING STATIONS
The quarterly meeting is being rescheduled. Mr. Hamers has received two bids and is waiting on
one more for the new South Coast Plaza pump station. Mr. Hamers will follow up with South
Coast Plaza Director of Facilities, Kevin Holcomb, regarding odor control over the holiday
season.
ROOT CONTROL USING TOP HAT INSTALLATION
Staff is waiting for insurance certificates before moving forward with six test sites using the Top
Hat installation.
CMSD SSMP AUDIT; MAY 2011; SEMINAR ON SELF AUDIT 1 -20 -11 @ CWEA
EVENT, HUNTINGTON BEACH
Mr. Hamers reported May 11, 2011 is the deadline for a self audit of the District's Sewer System
Management Plan. WDR will focus on how to conduct the audit at its January 20, 2011 seminar. •
Staff will began conducting the District's audit.
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COSTA MESA SANITARY DISTRICT
MINUTES OF BOARD OF DIRECTORS SEWER SYSTEM COMMITTEE MEETING
DECEMBER 14, 2010
PAGE 3
TRIENNIAL WDR REVIEW
Mr. Hamers reported the review is still out for comments and changes and should be complete
by the January 20, 2011 WDR meeting. A seminar will be given at the meeting on how to
conduct an agency self audit. The District will be conducting a self audit by May 2011. One
outcome of the review is private property owners may be required to follow WDR requirements.
Director Ferryman requested any property owners being affected to be notified.
Mr. Hamers advised an agency with 5 or 6 spills per mile or more will be on the radar screen and
may be subject to audit. Two new WDR performance measures will be added to take into
account population served or size of the sewer system.
WDR MEMBER AGENCY SURVEY
As part of the interagency program WDR has requested member agencies to answer surveys in
an effort to collect information on methods tried for treating FOG, odor, corrosion, and insects.
The survey is due January 7, 2011.
MERCURY IN SEWERS
An article regarding mercury in the sewers was provided. Mr. Hamers noted no ordinance is
required by the District but the City of Costa Mesa may ask for the District's support of their
• resolution banning amalgam. OCSD will be providing a report on emerging pollutants at the next
WDR Steering committee meeting. Mr. Hamers asked this topic be kept on the next sewer
committee meeting agenda so he can provide an update on the OCSD report.
ARTICLES OF INTEREST
No articles were discussed.
CMSD PROJECTS:
PROJECT #186 — SEWER LATERAL ASSISTANCE PROGRAM
An updated spreadsheet of SLAP applicants was provided in the Committee packet. Mr. Carroll
advised additional outreach to the public about the program is needed. The Committee
discussed holding additional seminars, educating insurance brokers, and sending monthly
notices to plumbers.
Mr. Carroll requested projects F. #183 -2 and H. Project #187 be removed from the agenda as
they have been completed.
SSC MEETING SCHEDULE
• The next meeting is scheduled for Tuesday, January 18, 2010 at 10:30 a.m.
COSTA MESA SANITARY DISTRICT '*+
MINUTES OF BOARD OF DIRECTORS SEWER SYSTEM COMMITTEE MEETING
DECEMBER 14, 2010
PAGE 4
PUBLIC COMMENTS
There were no public comments.
ADJOURNMENT
The meeting was adjourned at 11:45 a.m.
SECRETARY PRESIDENT
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COSTA MESA SANITARY DISTRICT
MINUTES OF RECYCLING COMMITTEE MEETING
December 20, 2010
Meeting Date Item Number
01/27/11 VI. A. 2.
The Costa Mesa Sanita7 District Recycling Committee met on December 20, 2010 at
12:00 p.m. at 628 W. 19 Street, Costa Mesa.
Directors Present: Robert Ooten, Art Perry, Jim Fitzpatrick, Mike Scheafer
Staff Present: Scott Carroll, Joan Revak
Others Present: Trisha Throop, Community Relations Recycling Coordinator,
CR &R
Director Ooten called the meeting to order at 12:00 p.m.
1. Orange County Waste and Recycling Sub - Regional Meetings, Funding and
Grant Program
Mr. Carroll assigned AJ Cully to attend the Orange County Waste and Recycling
Coordinator meetings every month. The next meeting will take place on January
20, 2011. Zero Waste will be the predominate theme of the coming year.
II. Strategic Goals for Recycling Committee
Mr. Carroll presented the recycling committee goals for 2011.
Mr. Carroll referenced an article on Waste Management's new Food and Organic
Recycling Facility in Orange. He believes becoming involved in food recycling is
the wave of the future.
Ms. Throop stated the South County Food Waste Pilot Program has been
extended for three years. CR &R is hoping to partner with a closer disposal facility
and discontinue trucking the waste out to Cal Bio -Mass in Thermal, CA.
Director Fitzpatrick suggested the Board of Directors might be able to help
facilitate a closer location for CR &R. The Costa Mesa Green Task Force has
many influential zero waste proponents who can lead the charge in this area.
Mr. Carroll discussed his desire to launch additional recycling efforts in 2011. He
• would like organize composting and educational workshops at the Orange County
Fair and advertise the Residential FOG program at the Costa Mesa Lion's Club
Fish Fry in June.
Trotecting our coramunity's heaCth and the environment: by providing sofid waste and sewer coffection
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Costa Mesa Sanitary District
Minutes of Recycling Committee Meeting
December 20, 2010
Page 2
Director Fitzpatrick suggested maintaining the recycling committee goals in a
spreadsheet format that includes dates and times. It will be more efficient as a
real -time living document that can be accessed during strategic planning and
budget sessions.
III. CR&R Report on Other Agencies Recycling Programs
Ms. Throop stated the telephone book recycling bins will be collected from Costa
Mesa schools this week and a final tally will be submitted to ,Joan Revak.
IV. Report on Other CMSD Recycling Programs
Mr. Carroll noted the Christmas Tree Recycling program will run from December
27 through January 11, 2011.
Mr. Carroll informed the committee that the residential FOG program is moving
forward. Staff will obtain the necessary supplies and strategize on ways to
introduce the program to the community.
Mr. Carroll discussed the Operations Manager Report in the December 20, 2010
Agenda packet.
V. Preliminary Plan for Scavenging Pilot Program
Mr. Carroll presented an outline for the anti - scavenging pilot program CMSD
wishes to initiate this spring. Mr. Carroll also gave a demonstration of the locking
trash container provided by Rehrig Pacific Company that will be purchased and
distributed to the residential homes selected to participate in the program.
After some discussion, the Recycling Committee directed staff to proceed with the
pilot program.
Director Fitzpatrick stated his request for Costa Mesa law enforcement to make
this issue a higher priority and pursue legal action against the scavengers when
they are caught or identified.
VI. Dates for Year 2011 Recycling Events
This item was moved to next month's agenda.
VII. Public Comments
There were no public comments made.
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Costa Mesa Sanitary District
Minutes of Recycling Committee Meeting
December 20, 2010
• Page 3
VIII. Next Meeting Date - January 24, 2011 at 10:30 a.m.
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Director Ooten adjourned the meeting at 1:25 p.m.
Secretary
President
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F4141
COSTA MESA SANITARY DISTRICT
Meeting Date I Item Number
01/27/11 1 VI. A. 3.
MINUTES OF INVESTMENT OVERSIGHT COMMITTEE MEETING
December 20, 2010
CALL TO ORDER The meeting was called to order at 5:00 p.m. by Treasurer Marc Davis
ROLL CALL Committee Members Present:
President Bob Ooten (rotating committee member)
Director Art Perry (rotating committee member)
Mr. Scott Carroll, General Manager
Staff Members Present:
Mr. Marc Davis, Treasurer
Ms. Joan Revak, Office Manager /Clerk of the District
Ms. Teresa Gonzalez, Accountant
Public Present:
Ms. Arlene Schafer
NEW BUSINESS Review of Investment Report
Mr. Davis reported that the District's portfolio was earning approximately
1.22% as of November 30, 2010. Staff budgeted 1.25% for the year so we
are on target from a budget standpoint. LAIF, as an alternative, is earning
0.454 %. Our investments are earning about 77 basis points above what
LAIF is paying.
One security was called during the month of November. These funds were
reinvested with the purchase of a 4 year Federal Farm Credit (FFCB) with a
yield of 1.25 %. Subsequently in December two additional securities were
called and the funds reinvested as follows: On 12/1/10 a 5 year FFCB with a
yield of 1.60 %;on 12/9/10 a 4.25 year FHLB with a yield of 1.375 %. The
District has received notification that a third security will be called on
12/30/10, for which Mr. Davis is looking to reinvest in January 2011. Mr.
Carroll asked for an explanation of what triggers the calling of securities. Mr.
Davis responded by explaining that in the government agency market, the
issuers of securities have call features available to protect the government
agency from drops in interest rates. Factors in the market trigger calls and
the agency can call the security back in advance of maturity.
• Mr. Davis made a reference to the green line on the graph on page 10 of the
Investment Report. The line represents the District's portfolio interest rate
information, currently slightly below a five year Treasury note yield. All the
other benchmarks are much lower with at least a 0.5% range.
MINUTES OF INVESTMENT OVERSIGHT COMMITTEE MEETING
Update on Annual Charge for FY 2010 -11
December 20, 2010
Page 2
As of this date, the first two allocations of the annual charge have been paid
by the County and received by the District. The third payment is expected to
come in on 12/22/10, and this payment is expected to be large, because it
includes the tax payments received by the 12/10/10 deadline. Mr. Davis
made the observation that the payments are coming in faster this year
compared to last fiscal year. The comparisons for the collection of the
annual charge for the first two allocations are as follows: The Trash fund
collection for fiscal year 2009 -10 was 21 % and 25% for the current fiscal year
2010 -11; The Sewer fund collections for fiscal year 2009 -10 was 18% and
18.5% for the current fiscal year 2010 -11. Mr. Davis explained the District is
an enterprise fund so the entire amount of charges will be recognized as
revenue this fiscal year, even though not all the charges will be collected.
Status of Review of Safekeeping Services
At the last Investment Oversight Committee meeting held on September 23,
2010. Mr. Davis obtained direction from the Committee to put out an informal
bid request for third party safekeeping services. Currently, the District pays
Bank of New York $6000 a year to provide the third party service. Mr. Davis
has requested informal bids from Bank of New York, Wells Fargo Bank and
Union Bank. These three banks are currently reviewing our investment
holdings and will deliver their proposals in the next few weeks. The
proposals will be reviewed, and if the amount falls under the purchasing
authority of the General Manager, Mr. Carroll will be signing the agreement.
PUBLIC COMMENTS There were no items discussed under public comments.
ADJOURNMENT The meeting adjourned at 5:18 p.m.
Approved by:
Secretary, Costa Mesa Sanitary District
Board of Directors
President, Costa Mesa Sanitary District
Board of Directors
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Meeting Date Item Number
01/27/11 VI. A. 4.
14dr
COSTA MESA SANITARY DISTRICT
MINUTES OF BOARD OF DIRECTORS REGULAR MEETING
DECEMBER 20, 2010
CALL TO ORDER The Board of Directors of the Costa Mesa
Sanitary District met in regular session on
December 20, 2010 at 5:30 p.m. at 628 W.
19th Street, Costa Mesa.
PLEDGE OF Director Ferryman led the Pledge of
ALLEGIANCE Allegiance.
INVOCATION Director Scheafer gave the invocation.
ROLL CALL DIRECTORS PRESENT: Robert Ooten, James Ferryman, Art Perry,
Jim Fitzpatrick, Mike Scheafer
DIRECTORS ABSENT:
STAFF PRESENT: Scott Carroll, General Manager; Joan Revak,
Office Manager /Clerk of the District; Robin B.
Harriers, District Engineer; Alan Burns, Legal
Counsel; Teresa Gonzalez, Accountant;
Marc Davis, Treasurer
OTHERS PRESENT Cheryl Brothers
10064 Sunn Circle
Fountain Valley, CA 92708 -1021
Nitin Patel
Diehl, Evans & Company, LLP
5 Corporate Park, Suite 100
Irvine, CA 92606 -5165
COSTA MESA SANITARY DISTRICT PAGE 2
MINUTES OF THE BOARD OF DIRECTORS REGULAR MEETING
HELD DECEMBER 20, 2010
Dean Ruffridge
George Lazaruk
CR &R, Incorporated
Arlene Schafer
292 Bucknell
Costa Mesa, CA 92626 -6183
ELECTION OF OFFICERS
Director Ferryman motioned to nominate Robert Ooten as President of the Costa Mesa Sanitary
District. Director Perry moved to second the nomination. Vote carried 5 -0.
Director Ooten took over the meeting. President Ooten asked for nominations for Vice President of
the Costa Mesa Sanitary District. Director Perry motioned to nominate James Ferryman as Vice
President of the Costa Mesa Sanitary District. Director Ooten moved to second the nomination.
Vote carried 5 -0.
President Ooten requested nominations for Secretary of the Costa Mesa Sanitary District
Director Perry nominated Jim Scheafer as Secretary of the Costa Mesa Sanitary District. Director
Ferryman seconded the motion. Motion carried 5 -0.
President Ooten requested nominations for Vice Secretary of the Costa Mesa Sanitary District.
Director Perry motioned to nominate Jim Fitzpatrick as Vice Secretary of the Costa Mesa Sanitary
District. Director Ferryman seconded the motion. Motion carried 5 -0.
ANNOUNCEMENT OF LATE COMMUNICATIONS
Ms. Revak reported there were no late communications.
CONSENT CALENDAR
REPORTS
MINUTE APPROVAL
Minutes of Sewer System Committee
Meeting — November 9, 2010
Minutes of Recycling Committee Meeting
The Minutes of the Sewer System Committee
Meeting of November 9, 2010 were approved
as distributed.
The Recycling Committee Meeting for
November was cancelled.
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COSTA MESA SANITARY DISTRICT
MINUTES OF THE BOARD OF DIRECTORS REGULAR MEETING
HELD DECEMBER 20, 2010
Minutes of Regular Board Meeting —
November 18, 2010
Refunds
Occupancy Report and Payment of
$197,005.90 to Costa Mesa Disposal —
November 2010
Monthly Spill Report to State Water
Resources Control Board
Waste Diversion Report for November
2010
Contract Payment of $171,874.84 to
CR Transfer — November 2010
PAGE 3
The Minutes of the Regular Board Meeting of
November 18, 2010 were approved.
There were no refund requests for the
month of November 2010.
The Trash Occupancy Count documented
an increase of two units for the occupancy
report for solid waste collection as of
December 1, 2010. Therefore, the total for
November is 21,518 and the payment of
$197,005.90 was ratified.
The Monthly Spill Report to the State Water
Resources Control Board (SWRCB) for
December 2010 was accepted as submitted.
The Waste Diversion Report dated
November 2010 was accepted as submitted.
The contract payment of $171,874.84 to
CR Transfer for recycling services and
disposal for the month of November 2010
was ratified as submitted.
Contract Payment of $11,344.26 The contract payment of $11,344.26 to CR
to CR Transfer — Santa Ana Transfer for recycling services and disposal
Heights /Newport Beach — November for Santa Ana Heights /Newport Beach for
2010 the month of November 2010 was ratified as
submitted.
Ordinance Enforcement Officer's The Ordinance Enforcement Officer's Report
Report dated December 20, 2010 was accepted as
submitted.
ENGINEER'S REPORTS
Project Status Report The Project Status Report dated November
• 2010 was accepted as submitted.
COSTA MESA SANITARY DISTRICT
MINUTES OF THE BOARD OF DIRECTORS REGULAR MEETING
HELD DECEMBER 20, 2010
TREASURER'S REPORTS
Warrant Register for the month of
November 2010 in the amount of
$420,944.13
Directors Compensation &
Reimbursement of Expenses for the
month of November 2010.
PAGE 4
Warrant Resolution #CMSD 2011 -6 was
approved, authorizing the President and
Secretary to sign the warrant ratifying the
payment of certain claims and demands, and
specifying the funds out of which the same
were paid in the amount of $420,944.13.
Director Compensation and Expense
Reimbursements for the month of
November 2010 were approved and
ratified as follows:
President Schafer: $1,326.00 + $20.00
Vice President Ooten: $1,326.00
Director Monahan: $442.00
Director Ferryman: $663.00 + $6.00
Director Perry: $663.00
Investment Report for the Month of The Investment Report for the month of
November 2010. November 2010 was approved.
END OF CONSENT CALENDAR
Director Ferryman moved to accept the Consent Calendar as submitted. Director
Perry seconded the motion. Motion carried 5 -0.
WRITTEN COMMUNICATIONS
Ms. Revak reported there were no written communications.
President Ooten requested Item XIV. B., Audited Financial Statements for Fiscal Year
Ended June 30, 2010, be considered at this time. Mr. Davis introduced Mr. Nitin Patel
of the accounting firm of Diehl, Evans & Company, LLP who presented the
Independent Auditors' Report for the Costa Mesa Sanitary District as of and for the
year ended June 30, 2010. Mr. Patel stated in the opinion of Diehl, Evans &
Company, the basic financial statements present fairly, in all material respects the
financial position of the Costa Mesa Sanitary District as of June 30, 2010.
•
•
C7
COSTA MESA SANITARY DISTRICT PAGE 5
MINUTES OF THE BOARD OF DIRECTORS REGULAR MEETING
HELD DECEMBER 20, 2010
Director Fitzpatrick questioned Mr. Patel, in view of the developments in the City of
Bell, if he could advise after the audit of the Costa Mesa Sanitary District financials
that the District has any issues in that regard. Mr. Patel stated it is the responsibility of
the Board of Directors of the Costa Mesa Sanitary District Board of Directors to ensure
proper oversight of the finances of the agency.
Director Perry questioned the Auditors item of concern with regard to cash receipts,
collections and deposits, noting that the same person performs all of those functions.
Ms. Gonzalez stating three people will now be involved in the area of cash receipts,
collections and deposits.
Director Ferryman moved to receive and file the report. Director Perry seconded the
motion. Motion carried 5 -0.
PUBLIC COMMENTS
President Ooten requested any public comments.
Ms. Cheryl Brothers requested the Board give consideration for endorsing her as a
candidate for the vacant ISDOC seat on the Orange County Local Area Formation
• Commission ( LAFCO). Ms. Brothers stated she was nominated by Orange County
Vector Control by a unanimous vote. Ms. Brothers provided biographical information
to the Board of Directors along with a letter of endorsement by U. S. Representative
Ed Royce, and is also endorsed by Orange County water districts, MWDOC and East
Orange County Water District
Director Ferryman stated he has been privileged to work with Ms. Brothers on
OCCOG and stated Ms. Brothers enjoys a stellar reputation. Director Ferryman
proposed the Costa Mesa Sanitary District Board of Directors submit a resolution
supporting Ms. Brothers for the LAFCO position. Director Perry seconded the
nomination. Director Fitzpatrick questioned Ms. Brothers on her opinions on north and
south water districts and she stated she has not yet formed any opinions on that issue
and that she has not heard all of the facts.
The nominations must be presented prior to January 14, 2011.
No other requests for nominations have been received by the Costa Mesa Sanitary
District. The Alternate LAFCO position could also be open depending on whether
Charley Wilson runs for the regular seat on LAFCO.
Director Perry revised his second to support Ms. Brothers for the alternate LAFCO
seat if the present Alternate wins the regular seat. Motion carried 5 -0.
•
COSTA MESA SANITARY DISTRICT PAGE 6
MINUTES OF THE BOARD OF DIRECTORS REGULAR MEETING
HELD DECEMBER 20, 2010
GENERAL MANAGER'S REPORTS
RESCHEDULE JANUARY 27, 2011 MEETING TO BEGIN AT 6:30 P.M.
Mr. Carroll reported Directors Fitzpatrick and Scheafer will be attending a
CSDA training seminar in Riverside that will end at 4:00 p.m. Mr. Carroll
requested the Board consider holding the meeting at 6:30 p.m. on January
27, 2011. Director Fitzpatrick stated he was uncomfortable changing the time
or date of regular meetings and it was agreed to leave the meeting at the
regular 5:30 p.m. starting time.
ANNUAL COMPLIANCE REPORT FOR REQUIREMENTS OF GOVERNMENT CODE
SECTION 66013 FOR CAPACITY CHARGES
•
Mr. Carroll provided the Board with the Annual Compliance Report to fulfill the
information and reporting requirements of Government Code Section 66013
for capacity charges. Mr. Carroll noted the Board adopted Ordinance No. 76
on May 27, 2010, revising the charges collected by the District and
establishing that fixture fees are capacity charges and making related
clarifying changes. Fixture fees are capacity charges for public facilities in
existence at the time a charge is imposed or charges for new public facilities
to be acquired or constructed in the future that are of proportional benefit to •
the person or property being charged, including supply or capacity contracts
for rights or entitlements, real property interests and entitlements and other
rights of the local agency involving capital expense relating to its use of
existing or new public facilities.
Upon payment of the fees, the money shall be deposited in a separate capital
facilities account maintained in accordance with Government Code Section
66013(d). For each such separate account, the District shall, within one
hundred eighty (180) days of the close of the fiscal year, make available to
the public the following information:
(1) A description of the charges deposited in the fund.
(2) The beginning and ending fund balance of the fund and the interest
earned from investment of moneys in the fund.
(3) The amount of charges collected in that fiscal year.
(4) An identification of all of the following:
A) Each public improvement on which charges were expended and the
amount of the expenditure for each improvement, including the percentage of
the total cost of the public improvement that was funded with those charges if
more than one source of funding was used.
B) Each public improvement on which charges were expended that was
completed during that fiscal year. •
C) Each public improvement that is anticipated to be undertaken in the
following fiscal year.
•
COSTA MESA SANITARY DISTRICT PAGE 7
MINUTES OF THE BOARD OF DIRECTORS REGULAR MEETING
HELD DECEMBER 20, 2010
(5) A description of each interfund transfer or loan made from the capital
facilities fund. The information provided, in the case of an interfund transfer,
shall identify the public improvements on which the transferred moneys are,
or will be, expended. The information, in the case of an interfund loan, shall
include the date on which the loan will be repaid, and the rate of interest that
the fund will receive on the loan.
Mr. Carroll stated this item supports achieving Strategic Element No. 7.0,
Finances, by providing financial resources to fund current and planned
operations and projects.
ASSET MANAGEMENT STUDY
Mr. Carroll stated the District hired Brown & Caldwell (BC) to conduct an
asset management study. The study will identify the life cycle of our assets,
the value of those assets at the end of their life cycle and the amount of
money needed to replace those assets. The study will identify how much
money the District has to save every year during the life cycle so by the end
of the cycle the District will have enough funding available to replace the
assets without going into debt.
Mr. Carroll reported BC has finished its study and is ready to present their
findings to the Board. However, BC will be presenting several scenarios to
the Board for consideration and many questions will arise. Staff believes it
would be prudent to have a special meeting to discuss this complex issue and
because staff will also be seeking new policy directions from the Board.
Mr. Carroll requested the Board approve the scheduling of a special meeting
regarding asset management. The item supports achieving Strategic
Element No. 1.0, Sewer Infrastructure and Strategic Goal No. 1.4 System
Wide Sewer Replacement and Repair Program.
A Special meeting was scheduled for Wednesday, January 19, 2011 at 10:00
a. m.
STRATEGIC PLAN SPECIAL MEETING
Mr. Carroll stated on May 27, 2010, the Board of Directors adopted the Costa
Mesa Sanitary District Strategic Plan for Fiscal Years 2010 -15. The Plan is a
top level planning document that will set clear direction over all operational
aspects of CMSD's mission. It serves as a framework for decision making
• over the next five years.
COSTA MESA SANITARY DISTRICT PAGE 8
MINUTES OF THE BOARD OF DIRECTORS REGULAR MEETING
HELD DECEMBER 20, 2010
•
Mr. Carroll noted that at the beginning of the calendar year, Staff begins
preliminary preparations for the District's annual operating and capital
improvement budget, which begins on July 1. The Strategic Plan helps
identify programs and /or projects to be funded for the year.
Staff is requesting a special meeting to review the accomplishments achieved
thus far, identify the tactics used to achieving the goals, and strategize new
tactics to achieving future goals. This is also a good opportunity to revise the
strategic elements and goals that will further our mission and core values and
attain our vision.
A Special meeting was scheduled for Tuesday, February 1, 2011 at 10:00
a. m.
CSDA LEGISLATIVE DAYS EARLY REGISTRATION
Mr. Carroll reported that last year the Board of Directors approved sending
two board members and the general manager to CSDA's Legislative Days in
Sacramento. This two day conference shares information about proposed
legislation and the impacts new legislation will have on special districts as
well as being an opportunity to meet face to face with our state legislators to
discuss our support or opposition to pending legislation. •
CSDA is accepting early registration and the first 20 attendees to register will
receive a $50 discount per person.
Mr. Carroll recommended the Board of Directors approve sending two board
members and the general manager to CSDA's Legislative Days in
Sacramento.
Directors Ooten, Ferryman, Scheafer and General Manager Scott Carroll will
attend and, possibly Director Fitzpatrick. Ms. Revak will take care of
registration.
RECYCLING COMMITTEE
President Ooten reported on the Recycling Committee meeting held at noon
on December 20, 2010 with Directors Fitzpatrick and Scheafer attending.
The Orange County Waste and Recycling funding and grant program was
discussed. Strategic goals for the Recycling Committee were addressed and
will be considered at the Strategic Planning meeting. An update on the
proposed CR &R, Incorporated Perris facility was given by Dean Ruffridge.
The Committee discussed the scavenging issue and enforcement. •
COSTA MESA SANITARY DISTRICT PAGE 9
MINUTES OF THE BOARD OF DIRECTORS REGULAR MEETING
HELD DECEMBER 20, 2010
•
A preliminary plan for a scavenging pilot program was discussed at the
Recycling Committee meeting.
Mr. Burns related the manner in which the City of Fountain Valley handles
scavenging. Director Fitzpatrick requested the General Manager look into
how Fountain Valley handles the issue.
ENGINEER'S REPORTS
PROPOSED SEWER SYSTEM CLEANING AGREEMENT
Mr. Hamers reported, based on work with consultant EEC, the District now
has yearly sewer cleaning maps that break down the District into areas, pipe
sizes, and lengths to facilitate cleaning. Certain lines are cleaned on an
annual, biennial, or triennial basis and these cleaning cycles are within
industry standards.
Mr. Hamers stated the District has budgeted sufficient funds in the 2010 -2011
fiscal year to fund the cleaning effort. Including the closed circuit televising
check of 1 % of the sewers to insure proper cleaning under the contract and
• plugging and sealing, the first year cost will be approximately $170,000. The
total projected cost for the three -year contract is estimated at $550,000. Mr.
Hamers noted this Item supports achieving Strategic Element No. 1.0, Sewer
Infrastructure, and Strategic Goal No. 1.5, Sewer Line Maintenance Cleaning
Program.
Director Fitzpatrick questioned the choice of the low bidder and Mr. Hamers
assured the Board of the reputability of National Plant Services, Inc.
Mr. Hamers requested the Board of Directors approve the three -year cleaning
agreement with National Plant Services, Inc. (NPS).
Director Perry moved to approve the Sewer System Cleaning Agreement with
EEC. Director Ferryman seconded the motion. Motion carried 5 -0.
SEWER SYSTEM COMMITTEE
Mr. Hamers presented an overview of the Sewer System Committee meeting
held December 14, 2010 and stated the main item was the presence of the
Orange County Fairgrounds and discussion of the 1/1 reduction program and the
schedule for December 1, 2010 to March 15, 2011.
aMr. Hamers noted a self -audit of the SSMP would be undertaken by May 2011
A seminar will be held on January 20, 2011.
COSTA MESA SANITARY DISTRICT PAGE 10
MINUTES OF THE BOARD OF DIRECTORS REGULAR MEETING
HELD DECEMBER 20, 2010
Mr. Hamers noted two projects, #183 -2 Bristol Street North of Randolph and •
#187, the District Yard are completed and will be removed from the list of
projects.
TREASURER'S REPORTS
INVESTMENT OVERSIGHT COMMITTEE MEETING (DECEMBER 20, 2010 AT 5:00 P.M.
Mr. Davis reported on the meeting of the Investment Oversight Committee held
at 5:00 p.m.
AUDITED FINANCIAL STATEMENTS FOR FISCAL YEAR ENDED .TUNE 30, 2010
This item was covered at the beginning of the meeting.
ATTORNEY'S REPORTS
UPDATE FOG CODE
Mr. Burns reported on an update to the CMSD FOG Code, updating the
Operations Code pertaining to grease control. The code revisions clearly
define Food Service Establishments (FSE), Grease Control Devices (GCD) and
grease interceptors. The revision also gives the District strong enforcement •
powers for any FSE found violating their wastewater discharge permit.
Mr. Burns stated the proposed revisions will tighten up some loose ends in the
FOG program and the Ordinance makes it a code violation to fail to comply with
a condition of a sewer permit.
Director Ferryman moved to approve Ordinance No. 81, specifically mandating
compliance with all conditions of sewer permits and also requiring grease
interceptors or other grease control devices to be installed in all new
commercial construction. Director Fitzpatrick seconded the motion. Motion
carried 5 -0.
NOTICE OF STRICT ENFORCEMENT CONCERNING CERTAIN COMMON BROWN ACT
VIOLATIONS
Mr. Burns presented a document from "Californians Aware" on the subject of
strict enforcement concerning certain common Brown Act violations. Mr. Burns
noted the four issues of Brown Act violations that arise repeatedly are:
Agendizing /announcing closed sessions for anticipated litigation —
subdivision (b) of Government Code § 54956.9.
Labor negations for unrepresented employees — Government Code
§ 54957.6.
•
COSTA MESA SANITARY DISTRICT PAGE 11
MINUTES OF THE BOARD OF DIRECTORS REGULAR MEETING
HELD DECEMBER 20, 2010
Real property negotiations — Government Code § 54956.8
Adding items of business to a posted agenda less than 72 hours prior to
a meeting — Government Code § 54954.2.
CLERK OF THE DISTRICT REPORTS
2010 SCHOOL TELEPHONE RECYCLING PROGRAM
Ms. Revak provided a report on the progress of the 2010 School Telephone
Book Recycling Program, including weekly collection data through December
10, 2010. As of December 10, 2010, Kline School is leading with 49.60 lbs. of
phone books per student. Ms. Revak also provided the 2009 data for
comparison.
RESOLUTION NO. 2010 -791 - ORDERING THAT PUBLICATION OF ORDINANCE NO. 80
ADOPTING THE CALIFORNIA PLUMBING CODE HAS BEEN PUBLISHED
Ms. Revak presented Resolution No. 2010 -791 — Ordering that publication of
• Ordinance No. 80 Adopting the California Plumbing Code has been published.
Director Perry moved to adopt Resolution No. 2010 -791. Director Fitzpatrick
seconded the motion. Motion carried 5 -0.
APPOINTMENTS
Ms. Revak presented a report on appointments of representatives for the
District to CMSD to Committees and other agencies, outlining the role of the
representative to each of the committees and outside agencies.
Director Ferryman moved to nominate Jim Fitzpatrick as Chair of the Recycling
Committee. Director Perry seconded the motion. Motion carried 5 -0. The
Recycling Committee will meet at 10:30 a.m. on the Monday preceding the
regular Board meeting.
Director Scheafer moved to nominate Directors Ooten, Ferryman and Perry to
serve on the Sewer System Committee. Director Fitzpatrick seconded the
motion. Motion carried 5 -0
Director Ferryman moved to nominate Directors Ooten and Perry to serve on
the Sewer System Sub - Committee. Director Fitzpatrick seconded the motion.
Motion carried 5 -0.
• Director Perry moved to appoint Director Ferryman to continue as the CMSD
representative to OCSD with President Ooten as alternate. Director Scheafer
seconded the motion. Motion carried 5 -0.
COSTA MESA SANITARY DISTRICT PAGE 12
MINUTES OF THE BOARD OF DIRECTORS REGULAR MEETING
HELD DECEMBER 20, 2010
•
Director Ferryman moved to nominate Director Perry as the CMSD
representative to the Santa Ana River Flood Protection Agency (SARFPA) AND
Jim Fitzpatrick as alternate. Director Scheafer seconded -the motion. Motion
carried 5 -0.
Director Perry moved to nominate Director Mike Scheafer as the CMSD
representative to the Independent Special Districts of Orange County ( ISDOC).
Director Fitzpatrick seconded the motion. Motion carried 5 -0.
The California Special Districts Association (CSDA) is conducting a call for
nominations for Region 6, Seat B and the deadline for submitting a nomination
is February 4, 2011. The Board continued this nomination to the January 27,
2011 meeting.
Ms. Revak will provide a list of the dates for the various meetings in 2011.
LOCAL MEETINGS
ORANGE COUNTY SANITATION DISTRICT (OCSD)
Director Ferryman gave a report on the OCSD meeting held on December 15,
2010. The OCSD Comprehensive Annual Financial Report for the year -ended •
June 30, 2010 was presented.
SANTA ANA RIVER FLOOD PROTECTION AGENCY (SARFPA)
The next meeting of the SARFPA will be held on January 27, 2011.
INDEPENDENT SPECIAL DISTRICTS OF ORANGE COUNTY (ISDC�
NOMINATION FOR ISDOC REGULAR & ALTERNATE REPRESENTATIVE TO LAFCO.
One of the two regular special district seats on the Orange County Local
Agency Formation Commission is vacant and the LAFCO Executive Officer will
accept nominations for the regular special district positions. The current
alternate special district member is Commissioner Charles Wilson and if
Commissioner Wilson decides to run for and is elected to the regular special
district seat, the alternate seat will also be open. Therefore, nominations will be
accepted for both the regular and alternate special district positions. The
nominations must be received by LAFCO no later than 3:00 p.m. on Friday,
January 14, 2011.
Earlier in the meeting the CMSD Board of Directors approved supporting Cheryl
Brothers, former City of Fountain Valley council member and current OC Vector •
Board of Trustees, as a candidate for the open LAFCO seat.
•
COSTA MESA SANITARY DISTRICT PAGE 13
MINUTES OF THE BOARD OF DIRECTORS REGULAR MEETING
HELD DECEMBER 20, 2010
CALIFORNIA SPECIAL DISTRICTS ASSOCIATION (CSDA)
CALL FOR NOMINATIONS - BOARD OF DIRECTORS REGION 6, SEAT B
CSDA is conducting a call for nominations for a Region 6, Seat B Director to
replace Arlene Schafer. The CSDA Board of Directors is the governing body
responsible for all policy decisions related to CSDA's member services,
legislative advocacy, education and resources. The Board of Directors is
crucial to the operation of the Association and to the representation of the
common interests of all California's special districts before the Legislature and
the State Administration. The deadline for receiving nominations is February 4,
2011. Nominated candidates will then be interviewed by the Region's existing
directors and the successful candidate will be appointed by vote of the CSDA
Board.
OLD BUSINESS
There was no old business to discuss.
• NEW BUSINESS
STATE WATER RESOURCES CONTROL BOARD ANNUAL FEE OF $6,577.00
An invoice from the State Water Resources Control Board Annual fee in the
amount of $6,577.00 was presented. Director Ferryman moved to ratify
payment of the annual fee. Director Perry seconded the motion. Motion
carried 5 -0.
CSDA 2011 MEMBERSHIP DUES IN THE AMOUNT OF $4,456.00
An invoice from the California Special Districts Association for the Year 2011
membership fees was presented. Director Scheafer moved to ratify payment of
the annual fee. Director Perry seconded the motion. Motion carried 5 -0.
LIEBERT CASSIDY WHITMORE AGREEMENT AND MEMBERSHIP DUES IN THE AMOUNT
OF $2,759.00
An Agreement with Liebert Cassidy Whitmore for membership dues in the
amount of $2,759.00 was presented. Director Fitzpatrick moved to ratify
payment of the annual fee. Director Scheafer seconded the motion. Motion
carried 5 -0.
0
COSTA MESA SANITARY DISTRICT PAGE 14
MINUTES OF THE BOARD OF DIRECTORS REGULAR MEETING
HELD DECEMBER 20, 2010
CASA 2011 MEMBERSHIP RENEWAL DUES IN THE AMOUNT OF 8 000.00
Director Perry moved to authorize payment to CASA for the 2011 membership
dues renewal amount in the amount of $8,000.00. Director Ferryman seconded
the motion. Motion carried 5 -0.
CASA MID -YEAR CONFERENCE - JANUARY 12 -14, 2011, PALM DESERT
President Ooten, Directors Perry, Ferryman and Scheafer will attend the CASA
Mid -Year Conference in Palm Desert on January 12 -14, 2011.
ADJOURNMENT
President Ooten adjourned the meeting at 8:02 p.m.
Secretary
•
President •
•
Meeting Date Item Number
01/27/11 VI. B.
COST,,, MES,4 Q 09a .XR(Y(D1 STRiCT
... an Independent Sp eciaf Distfict
Memorandum
To: Board of Directors
Via: Scott Carroll, General Manager
From: Thomas A. Fauth, Operations Manager CV010 *—
Date: January 27, 2011
Subject: Operations Manager's Report
Summary
This report summarizes major points for six operations topics covering Sanitary Sewer
Overflows, Refunds, Occupancy, Waste Diversion, CR Transfer Contract Payment,
• CMSD Ordinance Enforcement Officer's Report, and Operations Adjustments Due to
Personnel Changes.
Staff Recommendation
The Board of Directors takes the following action:
• Approve Analysis Item 3.
• Ratify Analysis Item 4.
• Receive and file Analysis Items 1, 2, 5, 6, and 7.
Analysis
Monthly Public SSO Report to State Water Resources Control Board: There
were no Sanitary Sewer Overflows (SSOs) in the District during the month of
December. The total number of Public SSOs for CY 2010 is four, which is
the same number of public SSOs in 2009. In the last two years the District
has experienced the fewest SSOs since the District began documenting
SSOs in 2000. The most SSOs in a single year occurred in 2006 when the
District had 18 SSOs.
•
Protecting our communit y s health and tfie environment 6 y providing solidwaste and se er col lecti o
n services,
,urww. crosdca.gov
Board of Directors
January 27, 2010
Paqe 2 of 4
2. Refunds: No Refunds for December 2010. Reviewed at the 1 -24 -11 •
Recycling Committee Meeting.
3. Occupancy Report and payment to Costa Mesa Disposal — December 2010:
Trash Occupancy Count totals 21,518 for December 2010, reflecting no
change from November 2010. The rate of $9.1554 per unit results in a
payment of $197,005.90 to be ratified on the February 2011 warrant list.
Reviewed at the 1724 -11 Recycling Committee Meeting.
4. Waste Diversion Report — December 2010: Of 3,581.13 Total Tonnage
CR &R collected from the City of Costa Mesa, part of Newport Beach and
unincorporated areas of Orange County within the District, 1,806.34 tons
(50.44 %) were diverted (recycled) and 1,774.79 tons were landfilled. Staff
prepared a spreadsheet of the recycling activity for the entire year of 2010,
which is attached hereto. You will notice most of the recycling activity is
consistent on a month to month basis; however, 2010 did see some spikes
in recycling collection. Most notably the months of March and June saw a
significant increase from the month before. When recycling increases you
would expect solid waste to decrease, but according to CR &R reports that
did not happen. In fact, solid waste to the landfill increased at the same
percentage rate as did the increase in recycling (19.8% in March and 17% in
July). The recycling reports were discussed with CR &R at the Recycling
Committee on January 24. Staff will report back to the Board the results of •
our discussion.
5. Contract Payment to CR Transfer for Recycling Services & Disposal for
December 2010: Payment of $52.22/Ton for 3,581.13 Total Tonnage
collected from the District results in a Total Payment of $187,006.63 for
December 2010. The total tonnage of refuse collected in December 2010
represents an increase of 72.53 tons from the 3,508.60 tons collected in
November 2010. Reviewed at the 1 -24 -11 Recycling Committee Meeting.
6. Ordinance Enforcement Officer's Report: Isidro Gallardo continued targeting
and enforcing appropriate ordinances and regulations„ including proper trash
container storage, in areas needing more attention than others in the
District. Isidro summarized his courtesy notice distributions for first -time and
second -time notices by major one -third District subdivisions. The
subdivisions are South of Wilson St, Wilson St to Adams Ave, and Adams
Ave to Sunflower Ave. From January 2010 to December 2010, the District
OEO and the CCM CEOs have issued 1220 1St Courtesy Notices and 325
2nd Courtesy Notices with 0 Courtesy Letters and 0 citations. (The District
OEO Notices alone are 899 and 161 respectively.) The OEO followed the
CMSD Operations Manager developed "Administrative Guidelines" for a
CMSD Enforcement Official to encourage voluntary compliance with the
District Operations Codes through a three -step process prior to issuing a •
citation.
I
Board of Directors
January 27, 2010
Paae 3 of 4
• The District Main Office received a total of five complaint calls, none of
which were for scavenging. However, the City of Costa Mesa Police
Department received six scavenging complaints in the month of December.
Staff is currently working on developing an anti - scavenging program.
Proposed program is expected to be presented to the Board for
consideration very soon.
The OEO increased surveillance on Wallace St., Hamilton St. and Victoria
St. between Pomona Ave. and the 55 Freeway — areas of mostly multi-
family units marked with a high number of units leaving their trash
containers out on the street well after trash collection day. The OEO was
able to contact and speak directly with property managers /owners of three
apartment communities along Victoria St. to request they educate their
tenants regarding trash container storage. This successfully reduced the
number of notices from 15 "first notices" on December 21, 2010 to only 2
"second notices" on December 28, 2010.
7. The Operations Manager is transitioning many of the routine responsibilities
to the lead maintenance worker for day -to -day Yard operations, vehicle
maintenance through the City of Costa Mesa, materials and supplies
acquisitions, First - Responder duties for SSOs and direct field crew
• supervision using 'Daily Work Assignment' sheets. The District Engineer
continued with full responsibility for the Sewer Lateral Assistance Program
CCTV reviews, evaluations and customer feedback and scheduling newly
found and necessary repairs to the CMSD sewer system. Field Crewmen
accepted greater responsibility in maintaining the pumping stations and
main sewer lines through Operations Manager's Work Assignment Forms.
Strategic Plan Element & Goal
This item supports achieving the following Strategic Elements and Goals:
1. Strategic Element No. 1.0, Sewer Infrastructure, collecting and transporting
wastewater to meet the needs of existing and future customers.
2. Strategic Element No. 2.0, Solid Waste, managing the collection and recycling
of residential trash in the most economic and environmentally friendly way.
3. Strategic Element No. 3.0, Partnerships and Strategic Goal No. 3.2, Strengthen
our ties with Cities of Costa Mesa, Newport Beach and the County of Orange
Legal Review
• None.
Board of Directors
January 27, 2010
Page 4 of 4
Financial Review
The cost to Costa Mesa Disposal for collecting refuse within District boundaries is
$197,005.90. Funds for this expenditure and encumbrance are within the Approved
FY 2010/11 Budget.
The cost to CR Transfer for recycling services is $187,006.63. Funds for this
expenditure and encumbrance are within the Approved FY 2010/11 Budget.
Committee Recommendation
Analysis Items 2, 3, 4, 5, and 6 are ongoing solid waste operations topics and were
reviewed at the Recycling Committee Meeting on January 24, 2011. Any comments
and /or recommendations from the committee will be brought forward to the Board for
discussion at tonight's meeting.
Public Notice Process
Copies of this report are on file and will be included with the entire agenda packet for
the January 27, 2011 Board of Directors regular meeting at District Headquarters and
on the District's website.
Alternative Actions
1. Refer the matter back to Staff for more information.
Financial Reviewed by:
Sherry Kallab
Administrative Manager
J
•
•
I
OPR: CMSD, Thomas A. Fauth
714- 393_443-q
CMSD Occurrences CY00 -11
Prepared 1 -8 -11
12/3012008
Date
Sanitary Sewer Overflow Occurrence Re port Summary, CY2008
SSO EVENT ID
Private District Est Total Spill Com letel
Event Line Line # Gallons Contained ?
Uncontained
Est # Private
Gallons Spilled
into Storm drain
Uncontained
Est # Public
Gallons Spilled
into Storm drain
102008
PRIVATE Pum p Station Failure,151 Kalmus Dr CopperTree Bus Park;
80025
90244
2,000
N
1600
100
1/20/2008
Sea Bluff PS Air Bubbler Failure.- 30 Sea Terrace Lane;
80575
113
N
113
1/28/2008
Roots Blocked Main Line, CCM Cleaned Sfte, 1939 Sanderlin Ctr;
81341
20
Y
2/7/2008
FOG Blocked Main Line Siphon on Paularino, 3012 -3036 Enterprise;
81171
55
N
5
2/26/2008
Debris & Roots Blocked Main Line, 2040 President Place;
90919
81613
450
Y
3/18/2008
Grease blocked PRIVATE Lateral - Yardhouse - 1875A Newport Blvd
82152
2,100
N
1800
3/18/2008
Roots/Debris Blocked PRIVATE Lateral 700 W 16th St
82153
37
N
37
4/312008
President PS -SCE Transformer, 2034 President PI, PS MH to Park
93619
82546
360
Y
510
515!2008
PRIVATE Above Ground Clean Out Broken - AMTEK, 960 W 16th St
83276
20
N
20
7/252008
Roots Blocked PRIVATE Lateral - Uncapped CO - 674 Park Drive
85433
20
N
10
7/26/2008
Grease /Debris Blocked PRIVATE Lateral 3400 Ave of Arts-Heritage
85463
100
N
10
8/22/2008
PRNATE Pump StOort Fellure , 161 Kstmus Dr. Copper Tree Bus Park; Repeat.
66141
85
Y
9/4/2008
Roots/Debris - PRIVATE SSO - Uncapped CO - 1010 Valencia St
86477
2
1,050
N
52
10/2412008
FOG & Rock Debris in Private Lateral - The Camp 2937 Bristol St
87699
1,275
N
75
12123/2008
FOG Blocked Main Line Drop Manhole, 2752 San Juan Lane;
89101
30
Y
12/26/2008
FOG Blocked Lateral Line - May Gardens - 1400 Bristol St; Repeat;
89158
1 690
Y
12/30/2008
Unknown Debris Blocked Main Line - 1895 Swan Circle
6
89253
10
Y
Total # Gallons
1,476
760
1 5301
186
Percentages
KEY:
61.49%
1 35.91%
1 12.60%
GREASE
6
4
2
ROOTS
5
3
2
PUMP STN
21
2
OTHER
41
3
1
TOTALS
17
10
7
Total # Gallons
8,415
4,693
3,604
118
Percentages
100.00%
1 56.77%
42.83%
1.40%
101202009
Date
Sanitary Sewer Overflow Occurrence Re port Summary, CY2009
SSO EVENT ID
Private District Est Total Spill I Completely
Event Line Line # Gallons Contained ?
Uncontained
Est # Private
Gallons Spilled
into Storm drain
Uncontained
Est # Public
Gallons Spilled
into Storm drain
1 /112009
Irvine PS Failure/SW - SCADAlarm Did Not Call - 2149 Anniversary Lane;
90244
100
N
100
1/16/2009
FOG Debris Blocked Main - Increased Hot spot -1 /mo; Bristol St & 55 Freeway;
90383
86
N
86
1/26/2009
FOG Blocked Main Line near 2831 Bristol St; Italian Restaurant Upstream;
90785
10
Y
1/29/2009
IMne PS Failure/SW - SCADAIarm Did Not Call - 2149 Anniversary Lane;
90922
50
Y
1/302009
PRIVATE Septic Tank Failed -Moon River Massage Parlor -2138 Newport Blvd;
90919
20
Y
3/31/2009
PRIVATE CO - Chicken Koop Restaurant - Sal: 9/64541086 - 432 Hamilton St;
92681
90
Y
4!2112009
FOG blocked PRIVATE Lateral - Clean Out - FSE Strip Mall - 570 W Wilson St;
93618
10
Y
4212009
Diaper & Debris blocked PRIVATE lateral - 327 West Wilson St;
93619
510
N
510
7/112009
Paper Products blocked PRIVATE lateral - 3190 Harbor Blvd - Chevron Station
94946
300
N
20
10120/2009
Grease Blocked GI at 7 -11, RoundTable, FlameBroiler - 204 E 17th St
97151
300
Y
KEY:
GREASE
4
2
2
ROOTS
1
1
PUMP STN
2
2
3
3
TOTALS
10
A
6
4
Total # Gallons
1,476
760
1 5301
186
Percentages
100.00%
61.49%
1 35.91%
1 12.60%
1 oft
OPR: CMSD, Thomas A. Fauth CMS® Occurrences CY00 -11 Prepared 1 -8 -11
714- 393 -4433
8/29/2010
Date
Sanitary Sewer Overflow Occurrence Report Summa g, CY201
SSO EVENT ID
Private District Est Total Spill Completely
Event Line Line # Gallons Contained ?
Uncontained
Est # Private
Gallons Spilled
into Storm drain
Uncontained
Est # Public
Gallons Spilled
into Storm drain
5/11/2010
FOG Debris Blocked Main Une - Full Contained 8 Vactored - 1616 Iowa St
102953
15
Y
0
1. pt
7/15/2010
FOG Debris Blocked Main line - Fully Contained - 2037 National Ave
104377
435
Y
0
FWd - to IftAN ovftlletN
1
10U
Y
0
KEY:
GREASE
2
2
ROOTS
0
PUMP STN
0
tl
f
1
TOTALS
4
01
4
Total # Gallons
1 590
590
0
0
Percents e8
1 100.00%
100.00%
1 0.00%
1 0.00%
1/8/2011
Date
Sanitary Sewer Overflow Occurrence Report Summary, CY2011
3SO EVENT ID
Private District Est Total Spill Completely
Event Line Line # Gallons Contained ?
Uncontained
Est # Private
Gallons Spilled
into Storm drain
Uncontained
Est # Public
Gallons Spilled
into Storm drain
1/8!20
Main Failure 0 9si Wr n & red ! 611; 46 #wsporatad
1
50
10
KEY:
GREASE
ROOTS
0
PUMP STN
0
f
1
TOTALS
1
0
1•
Total # Gallons
50
40
0
10
Percents es
100.00%
80.00%
0.00%
20.00%
•• • 2 of.. 2
��S�SANITq,py'
F
COSTA 9YESA SA�2AR,T
' w
•'yc0'PpORATE�`�w
(DIS�I'I�ICT
... an Independent SpeciafDistrict
Memorandum
To: Board of Directors
From: Janel Jackson
Date: January 1, 2011
Subject: REFUND REQUEST FOR BOARD APPROVAL
• There were no refund requests for the month of December, 2010.
•
Janel Jackson
Office Specialist II
Protecting our community's heafth by providing solid waste and sewer cofrection services
costamesasanitarydistrict. org
Board of Directors
Robert Owen
Jc;nles ferrlrnarl
R1ike Scheafi,r
.lames Fitzpatrick
lrthur Pern,
Staff
,S' oil C. Cclrroll
�7f "n F't "CAl :i1U11 a�4TC'r
,lo( III R,c� ak
OI1icc ,1(cmrr�cr
Ch rk of the District
Rohm 13_ Hunters
1)istricv Fn(, >irtccr
(94 9) 6- 1 '731
Alm; R. Hurns
1.c cd ( oIIrl.wl
costa M Sanitaro Dist-rict
L/
a l I � e J -4ococilt. Special District
0
January 1, 2011
Board of Directors
Costa Mesa Sanitary District
628 W. 19"' Street
Costa Mesa, CA 92627 -2716
SUBJECT: TRASH OCCUPANCY COUNT
Dear Board of Directors:
There is a net increase of 1 unit for the occupancy report for solid waste collection
as of January 1, 2011; therefore, the total occupancy count for January 1, 2011 is
21,519.
Staff recommends the following:
1. The Board of Directors accepts the occupancy count as presented
using 21,519 as the correct number of units.
2. The Board of Directors directs staff to prepare a warrant to Costa Mesa
�llarct!c D. Dai is
T'reaszoel Disposal for December collection based on this occupancy report so long
as the contractor fulfills the obligations of the agreement. Said payment in the
amount of $197,015.05 to be ratified on the February 2011 warrant list.
Phone
t"9491 645 -8400
F'ax
1)49) 650 -2253
.4 ddress
628 fit 191h Str eel
Costa Afesa, C.4
9')6'7-271,6
R( 11 -' Pal) -
Sincerely,
C?4 40C141e-
Thomas A. Fauth
Operations Manager
cc: Costa Mesa Disposal
Permit Processing Department
•
I.
Rrotectin[ my corm vmit�7'S 4-,ah, an t ,. e1fT91oiltfleilt k,-; 1,Tr0, jbiktg ii4asCe agF Sever exd[ectiofi See ; ices,
r�rvul,en�sbca.go�:�
UM
M
awn
.. ^s °^
MM
V ice'
MW
n
9=.M
Mvu4
0: °o
•9a
City
County
3,002.68
179.37
2,847.42
178.37
3,419.43 3,325.48
1 205.54 158.48
3,026.43
189.95
3,546.84
232.40
3,405.18
208.25
3,254.63
169.10
3,106.05
238.88
2,987.76
186.65
3,291.36
217.24
3,346.33
234.80
L UC•� 51ADAVY
9 99
9 • s
%MM
%MM
9
9AM@6
9oDfl: N
9=.M
TIMAN
Umf@
qMM �
City 1,513.79
County 91.18
1,435.51
90.64
1,723.89
104.44
1,676.53
80.52
1,525.78
96.53
1,786.80
118.08
1,716.71
105.83
1,640.81
85.93
1,565.91
121.40
1,506.27
94.85
1,659.33
110.40
1,687.04
119.30
iK ilU ilk i7d 7
%Mm
UUM
90F 09
9 ASM
IdM-VS
90M.OD°
WM
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90i7Mt�7zr TMM 2M
City 1,488.89
County 88.19
1,411.91
87.73
1,695.54
101.10
1,648.95
77.96
1,500.65
93.42
1,757.42
114.32
1,688.47
102.42
1,613.82
83.17
1,540.14
117.48
1,481.49
91.80
1,632.03 1,659.29
106.84
l off', MAN t w% @RM @am% Me" @940 MM om MIM @@420
` - 'A composite recycling percentage for -
- City & County based on new characterization
studies completed by CRT.
Waste Diversion 2010 /jr
01105111
City 3,405.18 3,254.63 3,106.05 2,987.76 3,291.36 3,346.33
County 208.25 169.10 238.88 186.65 217.24 234.80
LWMM@� t 9
9 MPS
9�M
9�Jo9 °9Y3
9 °Rftn
T te ',�
City 1,716.71
County 105.83
1,640.81
85.93
1,565.91
121.40
1,506.27
94.85
1,659.33
110.40
1,687.04
119.30
GC°J Q3� a Mme' ,
°A composite recycling percentage for
City & County based on new characterization
studies completed by CRT.
Waste Diversion FY- 09110jr
01105111
City 1,688.47
1,613.82
1,540.14
1,481.49
1,632.03
1,659.29
County 102.42
83.17
117.48
91.80
106.84
115.50
GC°J Q3� a Mme' ,
°A composite recycling percentage for
City & County based on new characterization
studies completed by CRT.
Waste Diversion FY- 09110jr
01105111
•
•
To: Joan Revak
From: CR Transfer Inc.
Jurisdiction: Costa Mesa Sanitary District (9)
MonthNear: Dec -10
Recycling Report
** Note: This material includes food /small particulate
and inert material.
County &
Newport Beach TOTAL
Total Tonnage 3346.33 234.80 3581.13
Recycled Tonnage 1687.04 119.30 1806.34
Landfill Tonnage 1659.29 115.50 1774.79
Recycle
Tons
Commodity
Percentage
Recycled
Newspaper
7.88%
263.70
Cardboard
6.42%
214.74
Mixed Paper
5.13%
171.56
Glass
2.80%
93.68
PET
0.59%
19.66
HDPE
0.45%
15.04
Aluminum Cans
0.33%
11.18
Non - Ferrous Metal
0.44%
14.65
Tin /Metal
0.65%
21.59
Greenwaste
9.78%
327.31
Organic / Fines
12.67%
424.07
Wood
1.41%
47.03
Concrete/Asphalt
1.88%
62.84
Drywall
0.00%
0.00
Totals
50.41%
1687.04
** Note: This material includes food /small particulate
and inert material.
County &
Newport Beach TOTAL
Total Tonnage 3346.33 234.80 3581.13
Recycled Tonnage 1687.04 119.30 1806.34
Landfill Tonnage 1659.29 115.50 1774.79
To: Joan Revak
From: CR Transfer Inc.
Jurisdiction: Costa Mesa Sanitary District Santa Ana Heights (11)
Month/Year: Dec -10
Recycling Report
** Note: This material includes food /small particulate
and inert material.
Total Tonnage 234.80
Recycled Tonnage 119.30
Landfill Tonnage 115.50
•
Recycle
Tons
Commodity
Percentage
Recycled
Newspaper
10.19%
23.91
Cardboard
6.65%
15.62
Mixed Paper
7.63%
17.91
Glass
3.30%
7.74
PET
0.78%
1.83
HDPE
0.44%
1.04
Aluminum Cans
0.51%
1.19
Non - Ferrous Metal
0.27%
0.64
Tin /Metal
0.96%
2.26
Greenwaste
1.30%
3.04
Organic / Fines
11.67%
27.39
Wood
5.17%
12.15
Concrete /Asphalt
1.95%
4.58
Drywall
0.00%
0
Totals 1
50.81%1
119.30
** Note: This material includes food /small particulate
and inert material.
Total Tonnage 234.80
Recycled Tonnage 119.30
Landfill Tonnage 115.50
•
• 2010 Re in 9 Report 0
GRAND TOTAL
Jan
Feb
Mar
April
May
June
July
Aug
Sept
Oct
Nov
Dec
Total
Newspaper
254.89
242.55
290.39
278.19
257.84
302.96
289.54
273.69
269.09
254.45
281.5
287.61
3,282.70
Cardboard
204.62
194.59
233.11
223.95
206.85
242.89
232.37
220.1
215.22
204.15
225.67
230.36
2,633.88
Mixed Paper
167.63
159.59
190.98
182.58
169.65
199.43
190.46
179.76
177.47
167.41
185.31
189.47
2,159.74
Glass
89.97
85.59
102.51
98.32
90.991
106.88
102.19
96.68
94.831
89.79
99.3
101.42
1,158.47
PET
19.04
18.12
21.69
20.77
19.261
22.63
21.63
20.44
20.11
19
21.03
21.49
245.21
HDPE
14.29
13.58
16.27
15.64
14.44
16.95
16.23
15.37
15.02
14.25
15.76
16.08
183.88
Aluminum
10.94
10.41
12.46
11.91
11.07
13.02
12.43
11.73
11.59
10.921
12.1
12.37
140.95
Non - Ferrous Metal
13.641
12.95
15.53
14.99
13.77
16.15
15.48
14.71
14.25
13.59
15
15.29
175.35
Tin /Metal
21.1
20.09
24.04
22.98
21.36
25.11
23.98
22.63
22.34
21.08
23.32
23.85
271.88
Greenwaste
296.03
280.82
337.12
327.32
298.481
349.67
335.76
320.53
306.91
294.66
324.75
330.35
3,802.40
Organic
401.45
381.66
457.32
439.92
405.69
476.26
455.83
432.18
421.491
400.41
442.45
451.46
5,166.12
Wood
51.48
49.25
58.69
54.94
52.37
61.84
58.63
54.49
56.02
51.65
57.5
59.18
666.04
Concrete /Asphalt
59.89
56.95
68.22
65.54
60.54
71.09
68.01
64.42
62.99
59.75
66.05
67.42
770.87
Drywall
0
0
0
0
0
0
0
0
0
0
0
0
-
Total
1,604.97
1,526.1S
1,828.33
1,757.05
1,622.311
1,904.88
1,82254
1,726.731
1,687.33
1,601.11
1,769.741
1,806.35
20,657.49
UH I HANSF-EH, INC.
P. O. BOX 125
o o STANTON, CA 90680 -0125
®NcO .RPORW7HD TERMS: NET 10 DAYS
0 3600169871
1414 •�i
COSTA MESA SANI
628 W 19TH ST
COSTA MESA CA
DIST AREA 9
92627
TO FAY BY CREDIT V --'
CARD, PLEASE FILL •
IN INFORMATION Oh BACK
OF REMITTANCE
INVOICE #: INVOICE DATE:
16987 1 /01 /11
COSTA MESA SANI DIST AREA 9
P.O. BOX 1200
COSTA MESA CA 92627
CUSTOMER #:
09- 9 2
PREVIOUS AMOUNT DUE PAYMENTS CURRENT CHARGES _ TOTAL DUE
171,874.84 -171, 874.84 ,I I1 174, 745.36 l 174,745.]
Please detach here and return with your payment CHECK #
CR TRANSFER, INC.
12/01/10
12/02/10
12/03/10
12/06/10
12/07/10
12/08/10
12/09/10
12/10/10
12/13/10
12/14/10
12/15/10
12/16/10
12/17/10
12/20/10
12/21/10
12/22/10
12/23/10
12/24/10
12/27/10
12/28/10
12/29/10
12/30/10
12/31/10
R E
RESIDENTIAL WASTE
RESIDENTIAL WASTE
RESIDENTIAL WASTE
RESIDENTIAL WASTE
RESIDENTIAL WASTE
RESIDENTIAL WASTE
RESIDENTIAL WASTE
RESIDENTIAL WASTE
RESIDENTIAL WASTE
RESIDENTIAL WASTE
RESIDENTIAL WASTE
RESIDENTIAL WASTE
RESIDENTIAL WASTE
RESIDENTIAL WASTE
13
14
14
16
15
13
14
14
16
15
13
14
14
RESIDENTIAL
WASTE
52.220
14
RESIDENTIAL
WASTE
128.67;-
13
RESIDENTIAL
WASTE
'�
13
RESIDENTIAL
WASTE
52.220
12
RESIDENTIAL
WASTE
143.8"
17
RESIDENTIAL
WASTE
✓
14
RESIDENTIAL
WASTE
;
14
RESIDENTIAL
WASTE
I
13
RESIDENTIAL
WASTE
{
17
135.8
''�
Approved By
Date
/
52.220
pproved By
Date
GL Acct
j
7, 2011
GL Acct
TOTATT g�
- -- -.312- i
(OU A -
Y QUESTIONS REGARDING
ANY PART
OF THIS
136.8
V
52.220
142.7
,'V
52.220
128.67;-
52.220
163.7
'�
52.220
148.2
F'
52.220
126.0'Z
✓
52.220
143.8"
52.220
133.4
✓
52.220
168.7
'�
52.220
154.3
52.220
127.5-,,/
52.220
137.2
✓
52.220
135.8
''�
52.220
145.8
°1"
52.220
111.5
✓
52.220
128. OE
✓
52.220
128.3-:,/
52.220
128.14✓
52.220
198.1
✓
52.220
170.2
✓
52.220
157.41Z
52.220
156.0
'�
52.220
175.2
'�
52.220
3 3 -4 -6_- i -_ - -- -
NVOICE, PLEASE CALL
7,145.26
7,455.45
6,716.01
8,548.41
7,743.70
6,583.38
7,510.28
6, 970-
8,810.
8,059.11
6,661.71
7,167.20
7,096.18
7,614.20
5,823.57
6,688.34
6,701.39
6,691.47
10,346.87
8,888.37
8,219.95
8,150.50
9,152.60
0
(714) 826 -904
PREVIOUS AMOUNT DUE PAYMENTS CURRENT CHARGES TOTAL DUE INVOICE TOTAL
171, _8 74.84 1 171 874.84
` 17 4, 7 4 5 .7Cz 7 s. t 174245.
CUSTOMER #. 09- 9 2 INVOICE # 16987
P.O. BOX 1200
OVERDUE AMOUNTS SUBJECT TO FINANCE CHARGE
Printed on Repcled Feper
CH I HANSI -EH, INC.
P. 0. BOX 125
of d o
STANTON, CA 90680 -0125
1.'VC0RP0VZ4TED TERMS: NET 10 DAYS
0 0 � `2700169886
BILL TO:
COSTA MESA SANI
628 W 19TH ST
COSTA MESA CA
DIST -SA HGT
92627
TO PAY BY CREDIT V
CARD, PLEASE FILL
IN INFORMATION ON BACK
OF REMITTANCE
INVOICE #: INVOICE DATE:
16988 1 /01 /11
COSTA MESA SANI DIST -SA HGT
P.O. BOX 1200
COSTA MESA CA 92627
CUSTOMER #:
09- 11 8
PREVIOUS AMOUNT DUE PAYMENTS CURRENT CHARGES _TOTAL DUE
11,344.26 11,344.26 J�12,261.27 X12,261.2277
Please detach here and return with your payment CHECK #
-- - -
CR�TRAN INC. - - ® �z _ - - -- @
12/01/10
RESIDENTIAL WASTE
4
44.1-
52.220
2,304.47
12/08/10
RESIDENTIAL WASTE
4
43.8
52.220
2,288.28
12/15/10
RESIDENTIAL WASTE
4
43.5
v" 52.220
2,273.14
12/21/10
RESIDENTIAL WASTE
1
6.7
52.220
350.40
12/22/10
RESIDENTIAL WASTE
3
29.3
✓ 52.220
1,534.75
12/23/10
RESIDENTIAL WASTE
1
9.331"'
52.220
486.17
12/28/10
RESIDENTIAL WASTE
1
11.0
'-' 52.2201
575.46
29/10
030/10
RESIDENTIAL WASTE
3
34.2E,-'
1
RESIDENTIAL WASTE
1
12.6
,� 52.2201
660.06
RED E VFED
jA i 2off
COSTA M1$A SANITARY DISTRICT
I _ TOTALS j- 22 1 234.80-./-- 1 12,261.27-
IF YOU HAVE ANY QUESTIONS REGARDING ANY PART OF THIS INVOICE, PLEASE CALL: ( 714 ) 826-9049
'RE US AMOUNT DUE PAYMENTS CURRENT CHARGES TOTAL DUE INVOICE TOTAL
1,344.26 11,344.26 _ 12 261.27 E2. 26 2 E:711
CUSTOMER #: 09- 11 8 INVOICE # 16988
P.O. BOX 1200
OVERDUE AMOUNTS SUBJECT TO FINANCE CHARGE
Printed on Recycled Paper
Sr►Nrtr,�f.
0
COST
.A 5WES
A Co
cO�PpORAT(,0��,
... an Independent Specia[ District 0
Memorandum
To: Board of Directors
Staff
From: Isidro Gallardo, Ordinance Enforcement Officer
Date: January 13, 2011
Subject: Ordinance Enforcement Officer Monthly Report, December 2010
DISCUSSION: During the month of December, the District Ordinance Enforcement
Officer (OEO) continued targeting and enforcing appropriate ordinances and
regulations in areas that need more attention than others in the City of Costa
Mesa.
A total of five complaint calls (zero calls to report scavenging came in to the
District HQ in the month of December) came in to the District HQ from Costa
Mesa City residents; the OEO spent time on each call to address each issue.
Included, was a call from a resident to request increased surveillance on Wallace
St., Hamilton St., and Victoria St. between Pomona Ave. and the 55fwy; the area
is made up of a number of multi - dwellings and residents are notorious for leaving
there trash containers out on the street well after trash pick -up clay.
On December 21, 2010, the OEO made a visit to the area and Handed out fifteen
"first notices" to residents who had either there trash containers out on the street
curb a day after trash had been picked up or there trash containers were stored
on the property in the publics view. In addition, the OEO was able to contact and
speak directly to property managers /owners of three apartment communities
along Victoria St. to request that they speak and educate their tenants regarding
trash containers being placed out of public view in a timely manner. The
endeavor proved effective because on December 28, 2010, the OEO made
another visit to the area and had to only give out two "second notices" to
residents who failed to comply the first time; the rest of the residents were in
compliance. The OEO will continue to monitor the area and also increase
surveillance in surrounding streets.
Also, the OEO continues targeting areas were graffiti on trash containers is on
ongoing problem and furthermore, it is unsightly. Approximately 15 -20 trash
containers with graffiti were seen along Victoria St. between Pornona Ave. and
Harbor Blvd. With the assistance of Operations Manager Tom Fauth we
1Trotecti our community's heafth providing solid waste and sewer coflection services. •
ng �3' p ng
crosdca.gov
contacted a CR &R representative to assist in finding a solution to address the
• graffiti problem.
A summary of the courtesy notice process for the District OEO is provided in the
following chart and demonstrates the effectiveness of a 1St Notice ":
December 1 -31, 2010
1$
Notice
2 nd
Notice
Courtesy
Letter
South of Wilson St.
33
5
0
Wilson St. to Adams Ave.
13
4
0
Adams Ave. to Sunflower Ave.
17
0
0
RECOMMENDATION: The CMSD Board of Directors accepts this December 2010
OEO Report.
•
•
• COSTA MESARNITARY DISTRICT •
CAPITAL IMPROVEMENT PROGRAM
2010 -2011
PROJECT:
1#101 West Side Pumping Station Abandonment
Rob Hamers, District Engineer
PROJECT MANAGER:
DESCRIPTION: Abandon 6 CMSD pumping stations, abandon the CNB station in the CNB island on W. 19th
.Street, and abandon the private pumping station on W. 18th Street by constructing new gravity
- lines. The project would also alleviate the north half of the Banning Ranch
START DATE: 7/1/2012
COMPLETION DATE: 6/30/2013
STATUS REPORT:
8/26/10 CMSD staff and two Directors met with OCSD staff on 8/4/10 to discuss the framework of the project. OCSD will be
constructing its own gravity sewer to accept the CMSD and CNB flows and send it under the Santa Ana River to OCSD Plant
No. 2. OCSD
9123110 - OCSD was provided with plans, maps and flow figures for their review. OCSD will be hiring a consultant to prepare
the design for their facilities. _
10/26/10 - OCSD requested copies of all CMSD pumping station plans, which were provided. OCSD anticipates hiring a
consultant to prepare an EIR and alignment study in 2011. CMSD re uq ested a joint EIR.
11/18/10 - No change.
12/20/10 No change.
- - -
01/27/11 - No change.
FINANCIAL STATUS throucilh
_
12131110: -
Approved Proj June 30, 2010 Current Year
Budget Accumulated Cost Ex enditures
--
_
Account Number
Encumbrances Balance
i
- } 3,360
#101
999,941
-
996,581
Total
999,941
- + 3,360
-
996,581
03
N N
V L!
� 7
O
CDm
C
:5
- m
�3
1 z
C
3
Cr
A
COSTA MESA SANITARY DISTRICT
CAPITAL IMPROVEMENT PROGRAM
2010 -2011
PROJECT: 1#129 Bristol Street Sewer Phase II
PROJECT MANAGER: 7Rob Hamers, District Engineer
-
DESCRIPTION: Increase sewer size in Bristol Street Southbound between Irvine Ave and Birch Street, Phase 1
!constructed the first 1,400 L.F. and this phase will be the remaining 700 L.F. using pipe bursting.
The Engineer's Estimate is-$461-,758.----
START DATE: 10 -Aug
COMPLETION DATE: Mid 2011
STATUS REPORT:
9/23/10 - The design phase has started with survey work to identify water valves in the vicinity of the new sewer line.
10/26/10 - The Design phase is continuing including designing water line relocation plans for the portion of water line in conflict
with the sewer.
11/18/10 - A meeting was held 10/27/10 at IRWD and it appears the new sewer can be pipe bursted under the existing water line
at Irvine Ave thereby_ alleviating -the necessity to-relocate the water line. Work -on the plans -is continuing.
12120110 - The plans are being submitted for first plan check to the City of Newport Beach, OCDA, IRWD, and the Gas Company.
Work on the specs is beginning.
01/27/11 - The project specifications are being prepared.
FINANCIAL STATUS through 12/31/10:
J June 30, 2010
Account Number Approved Proj Accumulated Current Year
Budget Costs Expenditures Encumbrances' Balance
-- _
#183-2 - -- _ 1,580,192 '- -- ,0 479,076
20_ - -- - - —
Total - 1,580,192 1,077,023 -2-4--,-0- -93 479,076
•
COSTA MESA SMITARY DISTRICT
CAPITAL IMPROVEMENT PROGRAM
2010 -2011
PROJECT:
#171 Irvine Pumping Station Force Main
PROJECT MANAGER:
Rob Harriers, District Engineer
DESCRIPTION:
Rehabilitate the existing 3,000 L.F. of 14 " force main by inserting a 12" HDPE liner. The portion
of 12" PVC SDR 35 force main constructed with the pumping station to remain.
Engineer's Estimage is $225,000
START DATE:
10 -Aug
COMPLETION DATE:
Mid 2011
STATUS REPORT:
9/23/10 - The design phase has started with survey work and aerial photogrammetric to prepare a base plan for design.
10/26/10 - The design phase is continuing. The base plan is complete and work on the plan and profile has begun.
11/18/10 - The profile of the existing force main and the location of the insertion ptits has been added to the plans.
12/20/10 - The plans are approximately 50% complete and work is continuing.
01/27/11 - Proposals are being received for a soils investigation and report. Work is continuing on the plans and specs.
FINANCIAL STATUS throu h 12/31/10:
Approved Proj
Budget
June 30, 2010
Accumulated
Costs
Current Year
Expenditures
Account Number
Encumbrances
Balance
#171
1,360,000
204,447
15,244
1,140,309
20
Total
1,360,000
204,447
15,244
1,140,309
COSTA MESA SANITARY DISTRICT
CAPITAL IMPROVEMENT PROGRAM
2010 -2011
Y ion - Phase 1 - - -- -
PROJECT: #185 System Wide Sewer Reconstruct - - -
PROJECT MANAGER: R warners, District Engineer
DESCRIPTION: Reconstruction of the Grade 5 sewer problems disclosed during the 2006 -2009 televising project.
There are 4 phases to the project with each phase reconstructing approximately 64 locations and the
preliminary Engineer's Estimate for each phase if $1 million.
START DATE: 10 -Aug
COMPLETION DATE: Mid 2011
STATUS REPORT: -
9/23/10 -The design phase
has begun and base maps and plans are being prepared.
10/26/10 - The design phase is continuing. Grade 5 sewer repairs that are likely to collapse are being repaired immediately under
a letter of agreement with local contractors.
11/18/10 - Nearly all 64 locations for the project have been selected and videos viewed. A total of 4 Grade 5 repairs have been
repaired outside the plans and specs due to possible collapsed pipes.
12/20/10 - The plans are approximately 90% complete. After another review, the plans will be submitted to the City of Costa Mesa
for plan check.
01/27/11 - The plans were submitted to the City of Costa Mesa and the City of Newport Beach for 1st review.
FINANCIAL STATUS through 12/31/10:
- -- June30,,20
An^ -..-+ Kl mhnr Appro gd W Anmmh o d t Ciir e nt Year
,Jjv W . , . - ' - - --
Budget Costs Expenditures Encumbrances Balance
1,086,000 - 36,549 - - 1,049,451
- 20 - - - - - - -- - - ,_049,451
20 #185 -- II
Total 1,086,000 - 36,549T - 1049,451
0 0 0 - .11
• COSTA MESA &ARY DISTRICT •
CAPITAL IMPROVEMENT PROGRAM
2010 -11
PROJECT:
#188 Conversion of Sewer Atlas to GIS
PROJECT MANAGER:
Rob Hamers, District Engineer
DESCRIPTION:
Conversion of hand -drawn sewer atlas to electronic GIS format; preparation of sewer cleaning maps
and schedule; preparation of Computerized Maintenance Management System (CMMS); and
preparation of Hydraulic Modeling pro ram.
START DATE:
26- Oct -09
COMPLETION DATE:
30- Sep -11
STATUS REPORT:
2/25/10 - 100% of the GIS sewer asset data has been updated /corrected based on CMSD's lateral atlas; 40% of the data has been QA/QCd by CMSD;
100% of the wastewater drainage water sheds have been created; and 100% of the pipe segments have been updated with their appropriate cleaning
frequency. Laterals are currently being created in the GIS.
_
3/25/10 - EEC is continuing progress on finalizing sewer main and lateral information while developing cleaning zones with annual, bi- annual, and tri-
annual cleaning frequencies noted. The CMSD GM has requested the necessary parcel data from the County Assessor through a second public records
4/22/10 - Phase I of the project is 90% complete, plus EEC has greatly assisted the District by preparing a District wide map showing the Grade 4 and
Grade 5 pipe problems to support justification for using fixture fees to perform the necessary reconstruction.
5/27/10 -Phase I consisting of converting the atlas to GIS, developing CMMS, and producing cleaning maps for the sewer system is 95% complete. The
CMSD GM is working on obtaining the basic parcel data needed to complete the atlas.
6/21/10 - Phase I will be completed when the District obtains the basic parcel data from the County. The District needs to authorize Phase 11 to begin by
the end of June 2010 to remain on schedule.
7/22/10 - EEC requires the basic parcel data to complete Phase 1. The notice to proceed on Phase II was given to EEC on 6/25/10.
8/26/10 - EEC is still waiting for the basic parcel data to complete Phase I along with a few sets of plans from the District Engineer to complete the update.
The sewer cleaning maps in Phase I were completed as well. Phase II (CMMS) is underway.
9/23/10 - EEC has completed placing the last 3 years of construction plans into the GIS atlas while the General Manager is attempting to obtain the basic
parcel data for the GIS. EEC is working on the Phase II CMMS program.
10/26/10 - The General Manager's request to obtain discounted parcel data for the atlas will be considered by the County Board of Supervisors in October
or November 2010. Work on Phase 11 CMMS is continuing.
11/18/10 - The General Manager is attempting to obtain the basic parcel data. Work on Phase 11 CMMS is continuing.
12/20/10 - The General Manager is still pursuing the basic parcel data for the sewer atlas while EEC remains on schedule creating the CMMS program.
01127111 - The General Manager is still pursuing the basic parcel data for the sewer atlas while EEC remains on schedule creating the CMMS program.
The General Manager contacted Supervisor Moorlach's Office for assistance.
County staff is going to approve our request to purchase the data for $2,500. Needs Board of Supervisors approval. Board date with CMSD request not set yet.
FINANCIAL STATUS throw
h 12/31/10
Account Number
Approved Pro►
Budget
June 30, 2010
Accumulated Cost
Current Year
Expenditures
Encumbrances
Balance
#188
194,875
62,703
2,390
129,782
20
Total
194,875
62,703 1 2,390
129,782
COSTA MESA SANITARY DISTRICT
CAPITAL IMPROVEMENT PROGRAM
2010 -11
PROJECT:
#189 Rehabilitation of Six Sewers Transferred to CMSD
PROJECT MANAGER:
Rob Hamers, District Engineer
DESCRIPTION:
Rehabilitation of the Six Sewers Transferred to CMSD from OCSD. OCSD paid CMSD
$1.3 million for the work and plans and specs are being prepared.
START DATE:
-
February 1, 2010
-
COMPLETION DATE:
Mid 2011
STATUS REPORT:
4/22/10 - Engineering staff has discussed the sewers and deleted non - essential items from the project scope of work. Plans and specs are 5%
complete.
5/27/10 - Proposals were obtained for traffic engineering and soils investigation for removing the sag in the sewer in South Cost Drive easterly of Harbor
Blvd. Plans and specs are approximately 25% complete.
6/21/10 - Traffic Control Plans are being completed for the South Coast Drive lane closure to allow drilling for the soils report. Progress on the project
plans is continuing.
7/22/10 - The design phase is continuing. The land closure plan was completed and drilling for the soils investigation on South Coast Plaza has
Qccsdrte.d.
8/26/10 - The plans are ready for submittal to the City of Costa Mesa for 1 st plan check. Work is beginning on the specs. The scope of work on the
project was minimalized to save the District as much as possible of the $1.3 Million paid by OCSD.
9/23/10 - Additional investigation is occurring into the sag on South Coast Drive, which may be longer than first anticipated. Survey work is occurring
and staff will be recommending additional CCTV to final the plans and place the project out to bid.
10/26/10 - The field crew will be cleaning the sewer on South Coast Drive and observing the flows to verify the length of sewer in the sag. After this
item is resolved, the plans and specs will be placed out to bid
11/18/10 - A contractor will be potholing the 10" sewer in South Coast Drive 1 10' east of the Harbor Blvd. MH followed by surveyors shooting the
elevation of the sewer. This allows the design of the sag remediation to be resolved if the elevation is lower than the manhole.
12/20/10 - The potholing results indicate the sewer in South Coast Drive is severly out of grade and the 600' reach in South Coast Drive will have to be
reconstructed The piano. are Fhein s, Ibmitted t the City of to Mesa for first Inn he Ck
l.J J y IIIG VIIY VI CVJLGl IVIGJQ for JI plan VIlcl.rn.
01/27/11- The project specifications are being prepared.
FINANCIAL STATUS throu h 12/31/10:
Approved Pr oj
Budget - Phase 1
June 30, 2010
Accumulated Cost
Current Year
Expenditures
Account Number
Encumbrances
Balance
#189
48,800
4,344
17,112
27,344
20
Total 1
48,800 1
17,112 1
27,344 1
4,344
• • •
Meeting Date Item Number
01(27(11 VI. B.
COS(70MESA (!3-rA9T,4R(Y(-D91STR-1CT
...an Independent ecia[District
Memorandum
To: Board of Directors
Via: Scott Carroll, General Manager
From: Thomas A. Fauth, Operations Manager
Date: January 27, 2011
Subject: Operations Manager's Report
Summary
This report summarizes major points for six operations topics covering Sanitary Sewer
Overflows, Refunds, Occupancy, Waste Diversion, CR Transfer Contract Payment,
• CMSD Ordinance Enforcement Officer's Report, and Operations Adjustments Due to
Personnel Changes.
Staff Recommendation
The Board of Directors takes the following action:
• Approve Analysis Item 3.
• Ratify Analysis Item 4.
• Receive and file Analysis Items 1, 2, 5, 6, and 7.
Analysis
Monthly Public SSO Report to State Water Resources Control Board: There
were no Sanitary Sewer Overflows (SSOs) in the District during the month of
December. The total number of Public SSOs for CY 2010 is four, which is
the same number of public SSOs in 2009. In the last two years the District
has experienced the fewest SSOs since the District began documenting
SSOs in 2000. The most SSOs in a single year occurred in 2006 when the
District had 18 SSOs.
Protecting ur community's health and the environment 6 providing soCidwaste andsewer coffection services.
9 y y p '�
w-ww. crosdca.gov
Board of Directors
January 27, 2010
Page 2 of 4
2. Refunds: No Refunds for December 2010. Reviewed at the 1 -24 -11 •
Recycling Committee Meeting.
3. Occupancy Report and payment to Costa Mesa Disposal — December 2010:
Trash Occupancy Count totals 21,518 for December 2010, reflecting no
change from November 2010. The rate of $9.1554 per unit results in a
payment of $197,005.90 to be ratified on the February 2011 warrant list.
Reviewed at the 1 -24 -11 Recycling Committee Meeting.
4 Waste Diversion Report — December 2010: Of 3,581.13 Total Tonnage
CR &R collected from the City of Costa Mesa, part of Newport Beach and
unincorporated areas of Orange County within the (District, 1,806.34 tons
(50.44 %) were diverted (recycled) and 1,774.79 tons were landfilled. Staff
prepared a spreadsheet of the recycling activity for the entire year of 2010,
which is attached hereto. You will notice most of the recycling activity is
consistent on a month to month basis; however, 2010 did see some spikes
in recycling collection. Most notably the months of March and June saw a
significant increase from the month before. When recycling increases you
would expect solid waste to decrease, but according to CR &R reports that
did not happen. In fact, solid waste to the landfill increased at the same
percentage rate as did the increase in recycling (19.811% in March and 17% in
July). The recycling reports were discussed with CIR &R at the Recycling
Committee on January 24. Staff will report back to the Board the results of •
our discussion.
5. Contract Payment to CR Transfer for Recycling Services & Disposal for
December 2010: Payment of $52.22/Ton for 3,581.13 Total Tonnage
collected from the District results in a Total Payment of $187,006.63 for
December 2010. The total tonnage of refuse collected in December 2010
represents an increase of 72.53 tons from the 3,508.60 tons collected in
November 2010. Reviewed at the 1 -24 -11 Recycling Committee Meeting.
6. Ordinance Enforcement Officer's Report: Isidro Gallardo continued targeting
and enforcing appropriate ordinances and regulations, including proper trash
container storage, in areas needing more attention than others in the
District. Isidro summarized his courtesy notice distributions for first -time and
second -time notices by major one -third District subdivisions. The
subdivisions are South of Wilson St, Wilson St to Adams Ave, and Adams
Ave to Sunflower Ave. From January 2010 to December 2010, the District
OEO and the CCM CEOs have issued 1220 1St Courtesy Notices and 325
2nd Courtesy Notices with 0 Courtesy Letters and 0 citations. (The District
OEO Notices alone are 899 and 161 respectively.) The OEO followed the
CMSD Operations Manager developed "Administrative Guidelines" for a
CMSD Enforcement Official to encourage voluntary compliance with the
District Operations Codes through a three -step process prior to issuing a •
citation.
Board of Directors
January 27, 2010
Page 3 of 4
• The District Main Office received a total of five complaint calls, none of
which were for scavenging. However, the City of Costa Mesa Police
Department received six scavenging complaints in the month of December.
Staff is currently working on developing an anti - scavenging program.
Proposed program is expected to be presented to the Board for
consideration very soon.
The OEO increased surveillance on Wallace St., Hamilton St. and Victoria
St. between Pomona Ave. and the 55 Freeway — areas of mostly multi-
family units marked with a high number of units leaving their trash
containers out on the street well after trash collection day. The OEO was
able to contact and speak directly with property managers /owners of three
apartment communities along Victoria St. to request they educate their
tenants regarding trash container storage. This successfully reduced the
number of notices from 15 "first notices" on December 21, 2010 to only 2
"second notices" on December 28, 2010.
7. The Operations Manager is transitioning many of the routine responsibilities
to the lead maintenance worker for day -to -day Yard operations, vehicle
maintenance through the City of Costa Mesa, materials and supplies
acquisitions, First - Responder duties for SSOs and direct field crew
supervision using `Daily Work Assignment' sheets. The District Engineer
• continued with full responsibility for the Sewer Lateral Assistance Program
CCTV reviews, evaluations and customer feedback and scheduling newly
found and necessary repairs to the CMSD sewer system. Field Crewmen
accepted greater responsibility in maintaining the pumping stations and
main sewer lines through Operations Manager's Work Assignment Forms.
Strategic Plan Element & Goal
This item supports achieving the following Strategic Elements and Goals:
1. Strategic Element No. 1.0, Sewer Infrastructure, collecting and transporting
wastewater to meet the needs of existing and future customers.
2. Strategic Element No. 2.0, Solid Waste, managing the collection and recycling
of residential trash in the most economic and environmentally friendly way.
3. Strategic Element No. 3.0, Partnerships and Strategic Goal No. 3.2, Strengthen
our ties with Cities of Costa Mesa, Newport Beach and the County of Orange
Legal Review
• None.
Board of Directors
January 27, 2010
Page 4 of 4
Financial Review
The cost to Costa Mesa Disposal for collecting refuse within District boundaries is
$197,005.90. Funds for this expenditure and encumbrance are within the Approved
FY 2010/11 Budget.
The cost to CR Transfer for recycling services is $187,006.63. Funds for this
expenditure and encumbrance are within the Approved FY 2010/11 Budget.
Committee Recommendation
Analysis Items 2, 3, 4, 5, and 6 are ongoing solid waste operations topics and were
reviewed at the Recycling Committee Meeting on January 24, 2011. Any comments
and /or recommendations from the committee will be brought forward to the Board for
discussion at tonight's meeting.
Public Notice Process
Copies of this report are on file and will be included with the entire agenda packet for
the January 27, 2011 Board of Directors regular meeting at District Headquarters and
on the District's website.
Alternative Actions
1. Refer the matter back to Staff for more information.
Financial Reviewed by:
Sherry Kallab
Administrative Manager
0
•
40
• • •
OPR: CMSD, Thomas A. Fauth
714 - 393 -44gq
CMSD Occurrences CY00 -11
Prepared 1 -8 -11
12/3012008
Date
Sanitary Sewer Overflow Occurrence Report Summa , CY2008
SSO EVENT ID
Private District Est Total Spill Completely
Event Line Line M Gallons Contained ?
Uncontained
Est It Private
Gallons Spilled
into Storm drain
Uncontained
Est A Public
Gallons Spilled
into Storm drain
1/212008
PRIVATE Pump Station Failure,151 Kalmus Dr, Copper Tree Bus Park;
80025
90244
2,000
N
1600
100
1/20/2008
Sea Bluff PS Air Bubbler Failure; 30 Sea Terrace Lane;
80575
113
N
113
1/28/2008
Roots Blocked Main Line CCM Cleaned Site, 1939 Sanderlin Ctr:
81341
20
Y
2/7/2008
FOG Blocked Main Line Siphon on Paularino, 3012 -3036 Enterprise:
81171
55
N
5
2/26/2008
Debris & Roots Blocked Main Line, 2040 President Place;
90919
81613
450
Y
3/18/2008
Grease blocked PRIVATE Lateral - Yardhouse - 1875A Newport Blvd
82152
2,100
N
1800
3/18/2008
Roots/Debris Blocked PRIVATE Lateral 700 W 16th St
82153
37
N
37
4/3/2008
President PS -SCE Transformer, 2034 President PI, PS MH to Park
93619
82546
360
Y
510
515/2008
PRIVATE Above Ground Clean Out Broken - AMTEK, 960 W 16th St
83276
20
N
20
7/2512008
Roots Blocked PRIVATE Lateral - Uncapped CO - 674 Park Drive
85433
20
N
10
712612008
Grease /Debris Blocked PRIVATE Lateral 3400 Ave of Arts-Heritage
85463
100
N
10
8122/2008
PRNATE Pump Station Fellure , 161 Kelmus Dr. Copper Tree Bus Park; Repeat.
86141
85
Y
9/4/2008
Roots/Debris - PRIVATE SSO - Uncapped CO - 1010 Valencia St
86477
2
1,050
N
52
10/24/2008
FOG & Rock Debris in Private Lateral - The Camp 2937 Bristol St
87699
1,275
N
75
12123/2008
FOG Blocked Main Line Drop Manhole, 2752 San Juan Lane;
89101
30
Y
12/26/2008
FOG Blocked Lateral Line - May Gardens - 1400 Bristol St; Repeat;
89158
690
Y
12/30/2008
Unknown Debris Blocked Main Line - 1895 Swan Circle
6
89253
10
Y
Total M Gallons
1,476
760
5301
186
Percents ee
KEY:
61.49%
35.91%
1 12.60%
GREASE
6
4
2
ROOTS
5
3
2
PUMP STN
2
2
OTHER
4
3
1
TOTALS
17
10
7
Total 11 Gallons
6,415
4,693
3,604
118
Percentages
100.00%
55.77%
42.e3%
1.40%
10/20M009
Date
Sanitary Sewer Overflow Occurrence Report Summa , CY2009
SSO EVENT ID
Private District I Est Total Spill Completely
Event Line Line A Gallons Contained ?
Uncontained
Est # Private
Gallons Spilled
into Storm drain
Uncontalned
Est 4 Public
Gallons Spilled
into Storm drain
Ill 1 12009
Irvine PS Failure/SW - SCADAlarm Did Not Cali - 2149 Anniversary Lane;
90244
100
N
100
1 /1 612 009
FOG Debris Blocked Main - increased Hot 1 -1 /mo; Bristol St & 55 Freeway;
90383
86
N
86
1/2612009
FOG Blocked Main Line near 2831 Bristol St; Italian Restaurant Upstream;
90785
10
Y
1129/2009
Irvine PS Failure/SW - SCADAiarm Did Not Call - 2149 Anniversary Lane;
90922
50
Y
1/30/2009
PRIVATE Septic Tank Felled -Moon River Massage Parlor -2138 Newport Blvd;
90919
20
Y
3/31/2009
PRIVATE CO - CNc ken Koop Restaurant - Sal: 9/645 -6086 - 432 Hamilton St;
92681
90
Y
4 /2 112 00 9
FOG blocked PRIVATE lateral - GP,an Out - FSE Strip Mall - 570 W Wilson St;
93618
10
Y
4/21/2009
Diaper & Debris blocked PRIVATE lateral - 327 West Wilson St;
93619
510
N
510
7/11/2009
Paper Products blocked PRIVATE lateral - 3190 Harbor Blvd - Chevron Station
94946
300
N
20
10120/2009
Grease Blocked GI at 7 -11, RoundTable, FlameBroiler - 204 E 17th St
97151
300
Y
KEY:
GREASE
4
2
2
ROOTS
1
1
PUMP STN
2
2
OTHER
3
3
TOTALS
10
6
4
Total M Gallons
1,476
760
5301
186
Percents ee
1 100.00%
61.49%
35.91%
1 12.60%
of 2
OPR: CMSD, Thomas A. Fauth CMSD Occurrences CY00 -11 Prepared 11 -8 -11
714- 393 -4433
8/29/2010
Date
Sanitary Sewer Overflow Occurrence Report Summary, CY2010
SSO EVENT ID I
Private District Est Total Spill Completely
Event Line Line # Gallons Contained ?
Uncontained
Est # Private
Gallons Spilled
into Storm drain
Uncontained
Est # Public
Gallons Spilled
into Storm drain
5/11/2010
FOG Debris Blocked Main Line - Full Contained 8 Vactored - 1616 Iowa St
102953
15
Y
0
WWO
W. ed n Qramd 021 , smote Dt
0
40
Y
0
7/1 512010
FOG Debris Blocked Main Line - Fully Contained - 2037 National Ave
104377
435
Y
0
- oiWomws Failed - t (Piw+P �dl►rxrl- —
1 . 07
100
Y
0
KEY:
GREASE
2
2
ROOTS
0
No
PUMP STN
0
OTHER
2
TOTALS
4
r 0
4
Total # Gallons
590
590
0
0
Percents es
1 100.00%
1 100.00%
1 0.00%
1 0.00%
11812011
Date
Sanitary Sewer Overflow Occurrence Re port Summa , CY2011
SSO EVENT ID
Private District Est Total Spill Completely
Event Line Line # Gallons Contained?
Uncontained
Est # Private
Gallons Spilled
into Storm drain
Uncontained
Est # Public
Gallons Spilled
into Storm drain
1/6!2011
PS Force Main Falure O 9S 1 W W11son St • red 1.8.11:40 eraporated
110144
50
10
KEY:
GREASE
2
2
ROOTS
0
No
PUMP STN
0
O,THl7t
TOTALS
4
4
Total # Gallons
Sol
40
0
10
Percentages
100.00%
60.017%
1 0.00%
20.00%
is • is 2 of ..2
COSTA MESA SANY
T
AXY
DISTRICT
... an Independent SpeciaCDistrict
Memorandum
To: Board of Directors
From: Janel Jackson
Date: January 1, 2011
Subject: REFUND REQUEST FOR BOARD APPROVAL
• There were no refund requests for the month of December, 2010.
•
Janel Jackson
Office Specialist I1
,Protecting our community's fieaftfa by providing sofuf waste and'sewer coftection services
costamesa.sanitaryldistrict. org
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Costa Dist Y1Ct
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'�Capo,�� ... an In�epenbent Special District 0
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Board of Directors
Robert Ooten
James Ferryman
Mike Scheafer
James Fitzpatrick
Arthur Perry
Staff`
Scott C. Carroll
General Manager
Joan Revak
Office Manager
Clerk of the District
Robin B. Hamers
District Engineer
(949) 631 -1731
Alan R. Burns
Legal Counsel
January 1, 2011
Board of Directors
Costa Mesa Sanitary District
628 W. 19" Street
Costa Mesa, CA 92627 -2716
SUBJECT: TRASH OCCUPANCY COUNT
Dear Board of Directors:
There is a net increase of 1 unit for the occupancy report for solid waste collection
as of January 1, 2011; therefore, the total occupancy count for January 1, 2011 is
21,519.
Staff recommends the following:
1. The Board of Directors accepts the occupancy count as presented
using 21,519 as the correct number of units.
Marcus D. Davis 2. The Board of Directors directs staff to prepare a warrant to Costa Mesa
Treasurer Disposal for December collection based on this occupancy report so long
as the contractor fulfills the obligations of the agreement. Said payment in the
amount of $197,015.05 to be ratified on the February 2011 warrant list.
Phone
(949) 645 -8400
Fax
(949) 650 -2253
Address
628 W. 19th Street
Costa Mesa, CA
92 62 7 -2 71 6
Sincerely,
Dry.. qc2.$-
Thomas A. Fauth
Operations Manager
cc: Costa Mesa Disposal
Permit Processing Department
•
®-V
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Recycled Paper Protecting our commknit2p healtlj ana the environment bN plrovibing sobb waste ana sewer collection services.
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City 1,513.79
City
3,002.68
2,847.42
3,419.43
3,325.48
3,026.43
3,546.84
3,405.18
3,254.63
3,106.05
2,987.76
3,291.36
3,346.33
County
179.37
178.37
205.54
158.48
189.95
232.40
208.25
169.10
238.88
186.65
217.24
234.80
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City 1,513.79
1,435.51
1,723.89
1,676.53
1,525.78
1,786.80
1,716.71
1,640.81
1,565.91
1,506.27
1,659.33
1,687.04
County 91.18
90.64
104.44
80.52
96.53
118.08
105.83
85.93
121.40
94.85
110.40
119.30
9�M
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City 1,488.89
1,411.91
1,695.54
1,648.95
1,500.65
1,757.42
1,688.47
1,613.82
1,540.14
1,481.49
1,632.03 1,659.29
County 88.19
87.73
101.10
77.96
93.42
114.32
102.42
83.17
117.48
91.80
106.84
Qb o ' o' oQ�4
'A composite recycling percentage for
City & County based on new characterization
studies completed by CRT.
Waste Diversion 2010 /jr
01105/11
Waste Diversion FY- 09110jr
01105111
City
County
3,405.18
208.25
3,254.63
169.10
3,106.05
238.88
2,987.76
186.65
3,291.36
217.24
3,34633 '
234.80
9
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City
County
1,716.71
105.83
1,640.81
85.93
1,565.91
124.40
1,506.27
94.85
1,659.33
110.40
1,687.04
119.30
City
County
1,688.47
102.42
1,613.82
83.17
1,540.14
117.48
1,481.49
91.80
1,632.03
106.84
1,659.29
115.50
'A composite recycling percentage for
City & County based on new characterization
studies completed by CRT.
Waste Diversion FY- 09110jr
01105111
•
•
To: Joan Revak
From: CR Transfer Inc.
Jurisdiction: Costa Mesa Sanitary District (9)
MonthNear: Dec -10
Recycling Report
** Note: This material includes food /small particulate
and inert material.
County &
Newport Beach TOTAL
Total Tonnage 3346.33 234.80 3581.13
Recycled Tonnage 1687.04 119.30 1806.34
Landfill Tonnage 1659.29 115.50 1774.79
Recycle
Tons
Commodity
Percentage
Recycled
Newspaper
7.88%
263.70
Cardboard
6.42%
214.74
Mixed Paper
5.13%
171.56
Glass
2.80%
93.68
PET
0.59%
19.66
HDPE
0.45%
15.04
Aluminum Cans
0.33%
11.18
Non - Ferrous Metal
0.44%
14.65
Tin /Metal
0.65%
21.59
Greenwaste
9.78%
327.31
Organic / Fines "'
12.67%
424.07
Wood
1.41%
47.03
Concrete /Asphalt
1.88%
62.84
Drywall
0.00%
0.00
Totals
50.41%
1687.04
** Note: This material includes food /small particulate
and inert material.
County &
Newport Beach TOTAL
Total Tonnage 3346.33 234.80 3581.13
Recycled Tonnage 1687.04 119.30 1806.34
Landfill Tonnage 1659.29 115.50 1774.79
To: Joan Revak
From: CR Transfer Inc.
Jurisdiction: Costa Mesa Sanitary District Santa Ana Heights (11)
Month/Year: Dec -10
Recycling Report
** Note: This material includes food /small particulate
and inert material.
Total Tonnage 234.80
Recycled Tonnage 119.30
Landfill Tonnage 115.50
•
•
•
Recycle
Tons
Commodity
Percentage
Recycled
Newspaper
10.19%
23.91
Cardboard
6.65%
15.62
Mixed Paper
7.63%
17.91
Glass
3.30%
7.74
PET
0.78%
1.83
HDPE
0.44%
1.04
Aluminum Cans
0.51%
1.19
Non - Ferrous Metal
0.27%
0.64
Tin /Metal
0.96%
2.26
Greenwaste
1.30%
3.04
Organic / Fines
11.67%
27.39
Wood
5.17%
12.15
Concrete /Asphalt
1.95%
4.58
Drywall
0.00%
0
Totals
50.81%
119.30
** Note: This material includes food /small particulate
and inert material.
Total Tonnage 234.80
Recycled Tonnage 119.30
Landfill Tonnage 115.50
•
•
•
• 2010 Re in J Report ort •
GRAND TOTAL
Jan
Feb
Mar
April
May
June
July
Aug
Sept
Oct
Nov
Dec
Total
Newspaper
254.89
242.55
290.39
278.19
257.84
302.96
289.54
273.69
269.09
254.45
281.5
287.61
3,282.70
Cardboard
204.62
194.59
233.11
223.95
206.85
242.89
232.37
220.1
215.22
204.15
225.67
230.36
2,633.88
Mixed Paper
167.63
159.59
190.98
182.58
169.65
199.43
190.46
179.76
177.47
167.41
185.31
189.47
2,159.74
Glass
89.97
85.591
102.51
98.32
90.99
106.88
102.191
96.68
94.83
89.79
99.3
101.42
1,158.47
PET
19.04
18.12
21.69
20.77
19.26
22.63
21.63
20.44
20.11
19
21.03
21.49
245.21
HDPE
14.29
13.58
16.27
15.64
14.44
16.95
16.23
15.37
15.02
14.25
15.76
16.08
183.88
Aluminum
10.94
10.41
12.46
11.91
11.07
13.02
12.43
11.73
11.59
10.92
12.1
12.37
140.95
Non - Ferrous Metal
13.64
12.95
15.53
14.99
13.77
16.151
15.48
14.71
14.25
13.591
15
15.29
175.35
Tin /Metal
21.1
20.09
24.04
22.98
21.36
25.11
23.98
22.63
22.34
21.081
23.32
23.85
271.88
Green waste
296.03
280.82
337.12
327.32
298.48
349.67
335.76
320.53
306.91
294.66
324.75
330.35
3,802.40
Organic
401.45
381.66
457.32
439.92
405.69
476.26
455.83
432.18
421.49
400.41
442.45
451.46
5,166.12
Wood
51.48
49.25
58.69
54.94
52.37
61.84
58.63
54.49
56.02
51.65
57.5
59.18
666.04
Concrete /Asphalt
59.89
56.95
68.22
65.54
60.54
71.091
68.011
64.42
62.99
59.75
66.05
67.42
770.87
Drywall
0
0
0
0
0
01
0
0
0
0
0
0
-
Total
1,604.97
1,526.15
1,828.33
1,757.05
1,622.31
1,904.88
1,822.54
1,726.73
1,687.33
1,601.11
1,769.74
1,806.35
20,657.49
u
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P. O. BOX 125
o d
STAN! ON, CA 90680 -0125 '
TERMS: NET
10 DAYS
���■������
O 3600169871
TOFAYBYCREDIT
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CO EASE
FILL
IN INFOR FiMAnON
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•
OF REMIT'ANCE
INVOICE #:
INVOICE DATE
16987
1/01/11
HILL TO:
COSTA MESA
SANI DIST
AREA 9
COSTA MESA SANI DIST
AREA 9
P.O. BOX 1200
628 W 19TH ST
COSTA MESA
CA 92627
COSTA MESA CA
92627
CUSTOMER #:
09-
9 2
PREVIOUS AMOUNT DUE PAYMENTS
CURRENT CHARGES
TOTAL DUIa
171,874.84 171,874.84
174,745 36
174,745 36
Please detach here and return with your payment
CHECK #
CR TRANSFER, INC.
.: a� i? Y £13 ,,. k
MAW
�11.2/01/10 ,.
11 RESIDENTIAL
WASTE
136.8 ��
52 . 220
7, 145.2.,
6
12/02/10 RESIDENTIAL
WASTE
14
142.71
52.220
7,455.45'
12/03/10 RESIDENTIAL
WASTE
14
128.611
52.220
6,716.01
12/06/10 RESIDENTIAL
WASTE
16
163.7Q'
52.220;
8,548.41]
12/07/101 RESIDENTIAL
WASTE
15
148.29
52.2201
7,743.70'
12/08/10' RESIDENTIAL
WASTE
13
126.07,
52.220'
6,583.38
12/09/10 RESIDENTIAL
WASTE
I 14
143.82-
52.2201
7,510.28]
12/10/10 RESIDENTIAL
WASTE
i 14
1 133.4 ✓
52.22011
6,970.
12/13/10 RESIDENTIAL
WASTE
16
168.7
52.22011
8,810
12/14/10; RESIDENTIAL
WASTE
11 15
154.3
52.220]
8,059.11',
12/15/101 RESIDENTIAL
WASTE
13
127.5 '�
52.220
6,661.71]
12/16/1011 RESIDENTIAL
WASTE
I 14
137.2 ✓
52.2201
7,167.20]
12/17/101 RESIDENTIAL
WASTE
14
135.8 `�
52.22011
7,096.18
12/20/10 RESIDENTIAL
WASTE
145.8 ✓
52.2201
7,614.20
12/21/10 RESIDENTIAL
WASTE
14
111.5
52.2201
5,823.57
12/22/10 RESIDENTIAL
WASTE
11 13
j 128.0 ✓
52.22011
6,688.34
12/23/10 RESIDENTIAL
WASTE
1 13
128.3
52.220
6,701.39
12/24/10 RESIDENTIAL
WASTE
12
128.1 V"
52.220!
6,691.47
12/27/10 RESIDENTIAL
WASTE
17
198.141 ✓
52.2201
10,346.87
12/28/10 RESIDENTIAL
WASTE
14
170.21j�
52.2201
8,888.37'
12/29/10 RESIDENTIAL
WASTE
14
157.4
52.2201;
8,219.95
12/30/1011 RESIDENTIAL
WASTE
13
156.0V
52.220
8,150.50'
12/31/10 RESIDENTIAL
WASTE
17
175.21
52.220!
9,152.60
Appruvgrf By Date
Approved By Date
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GL Acct
{{
GL Acct -
-
- --
TC�TAT 4
- L - -- -312
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: 36--_3 / - - --
------ 1 -74-.- 74 5_3E
IF Y� Y QUESTIONS
REGARDING
ANY PART OF THIS
INVOICE, PLEASE CALL:
(714)
826-9049
'REVIOUS AMOUNT DUE PAYMENTS CURRENT CHARGES 70TA[. DUE INVOICE TOTAL
- - - � .7121 7-$4 -_ 174_,- 74 -5._36- -- .._: 4,.74.S.-3 .__ 1742.45 -_3
CUSTOMER P: 09- 9 2 INVOICE 16987
P.O. BOX 1200
OVERDUE AMOUNTS SUBJECT TO FINANCE CHARGE
V," Pr :..;ca or
BILL TO:
COSTA MESA SANI DIST —SA HGT
628 W 19TH ST
COSTA MESA CA 92627
UH i rsHwSrL:H, INU.
P. O. BOX 125
STANTON, CA 90680 -0125
TERMS: NET 10 DAYS
TO PAY BY CREDIT
-- CARD, PLEASE FILLc
IN INFORMATION ON BACK
OF REMITTANCE
INVOICE #: INVOICE DATE:
16988 1 /01 /11
COSTA MESA SANI DIST —SA HGT
P.O. BOX 1200
COSTA MESA CA 92627
CUSTOMER #:
09— 11 8
PREVIOUS AMOUNT DUE PAYMENTS CURRENT CHARGES TOTAL DUE
11,344.26 11,344.26 12,261.27 12,261 27
Please detach here and return with your payment CHECK #
-- — — — — — � -- — �
TRANSFER, INC.
...��� _ .. _.�wF.�., �� � F � �..s._..
12/01/10 RESIDENTIAL WASTE
12/08/10 RESIDENTIAL WASTE
12/15/10 RESIDENTIAL WASTE
12/21/10 RESIDENTIAL WASTE
12/22/10 RESIDENTIAL WASTE
12/23/10 RESIDENTIAL WASTE
12/28/10 RESIDENTIAL WASTE
29/10 RESIDENTIAL WASTE
30/10 RESIDENTIAL WASTE
4
44.1
`r 52.220
2,304.47
4
43.8
V-1 52.220
2,288.28
4
43.53
' 52.220
2,273.14
1
1 6.71
52.220
350.40
3
29.3
✓ 52.220
1,534.75
1
9.3
52.2201
486.17
1
11.0
'� 52.2201
575.46
3
34.2
✓ 52.2201
1,788.54
1
I
I 12.6
," 52.2201
660.06
RECEIVED
jA 20fl
COSTA ME$A SANITARY DISTRICT
IF YOU HAVE ANY QUESTIONS REGARDING ANY PART OF THIS INVOICE, PLEASE CALL: ( 714 ) 826-9049
'R US AMOUNT DUE PAYMENTS
CURRENT CHARGES TOTAL DUE
INVOICE TOTAL
1344.26
,
E-1 1 34 [
12L261.27 - ,
1.27
12261.27
CUSTOMER #: 09— 11 8
INVOICE # 16988
P.O. BOX 1200
OVERDUE AMOUNTS SUBJECT TO FINANCE CHARGE
Printed on Recycled Paper
SANlT- I I '
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�! occ ge O�.t
y p oco M
y COST A 5WES�' .,F4fi_ r.A 12`Y l�IS�I�.1�'ICI'
CO'4POAAiF� , an Independent Speciaf Distlict
Memorandum
To: Board of Directors
Staff
From: Isidro Gallardo, Ordinance Enforcement Officer
Date: January 13, 2011
Subject: Ordinance Enforcement Officer Monthly Report, December 2010
DISCUSSION: During the month of December, the District Ordinance Enforcement
Officer (OEO) continued targeting and enforcing appropriate ordinances and
regulations in areas that need more attention than others in the City of Costa
Mesa.
A total of five complaint calls (zero calls to report scavenging came in to the
District HQ in the month of December) came in to the District HQ from Costa •
Mesa City residents; the OEO spent time on each call to address each issue.
Included, was a call from a resident to request increased surveillance on Wallace
St., Hamilton St., and Victoria St. between Pomona Ave. and the 55fwy; the area
is made up of a number of multi - dwellings and residents are notorious for leaving
there trash containers out on the street well after trash pick -up day.
On December 21, 2010, the OEO made a visit to the area and handed out fifteen
"first notices" to residents who had either there trash containers out on the street
curb a day after trash had been picked up or there trash containers were stored
on the property in the publics view. In addition, the OEO was able to contact and
speak directly to property managers /owners of three apartment communities
along Victoria St. to request that they speak and educate their tenants regarding
trash containers being placed out of public view in a timely manner. The
endeavor proved effective because on December 28, 2010, the OEO made
another visit to the area and had to only give out two "second notices" to
residents who failed to comply the first time; the rest of the residents were in
compliance. The OEO will continue to monitor the area and also increase
surveillance in surrounding streets.
Also, the OEO continues targeting areas were graffiti on trash containers is on
ongoing problem and furthermore, it is unsightly. Approximately 15 -20 trash
containers with graffiti were seen along Victoria St. between Pomona Ave. and
Harbor Blvd. With the assistance of Operations Manager Tom F=auth we
(Protecting r community's health providing solid waste and sewer coffection services.
1zg y �' p ng
crosdca.gov
contacted a CR &R representative to assist in finding a solution to address the
• graffiti problem.
A summary of the courtesy notice process for the District OEO is provided in the
following chart and demonstrates the effectiveness of a 1St Notice ":
December 1 -31, 2010
15
Notice
2 nd
Notice
Courtesy
Letter
South of Wilson St.
33
5
0
Wilson St. to Adams Ave.
13
4
0
Adams Ave. to Sunflower Ave.
17
0
0
RECOMMENDATION: The CMSD Board of Directors accepts this December 2010
OEO Report.
•
•
COSTA MESA SANITARY DISTRICT
• Warrant Resolution No. CMSD 2011 -7
•
Meeting Date Item Number
01/27/11 VI. D. 1.
A RESOLUTION OF THE COSTA MESA SANITARY DISTRICT
RATIFYING THE PAYMENT OF CERTAIN CLAIMS AND DEMANDS, AND
SPECIFYING THE FUNDS OUT OF WHICH THE SAME WERE PAID.
THE BOARD OF DIRECTORS OF THE COSTA MESA SANITARY DISTRICT
DOES HEREBY ORDER AND RESOLVE AS FOLLOWS:
Section 1. That the attached claims and demands totaling $914,875.87 have
been audited as required by law and that the same were paid out of respective funds as
hereinafter set forth.
Section 2. That the Clerk of the District shall certify to the adoption of this
Resolution and shall retain a certified copy thereof in her own records.
PASSED AND ADOPTED this 27th day of January 2011.
ATTEST:
Secretary President
STATE OF CALIFORNIA )
COUNTY OF ORANGE ) ss
COSTA MESA SANITARY DISTRICT )
I, JOAN REVAK, Clerk of the Costa Mesa Sanitary District, hereby certify that
the foregoing Warrant Resolution No. CMSD 2011 -7 was duly adopted by the Costa
Mesa Sanitary District at a regular meeting held on the 27th day of January 2011.
IN WITNESS WHEREOF, I have hereunto set my hand and affixed the Seal of
the Costa Mesa Sanitary District on this 27th day of January 2011.
• Clerk of the Costa Mesa Sanitary District
Accounts Payable
Checks for Approval
User: tgonzalez
Printed: 01/14/2011 - 2:41 PM
COSTA A WE S-A SNIT -1R,T DISTRICT
... an Independent Special District
Check Number Check Date Fund Name Account Name Vendor Name Amount
0
12/01/2010
Liquid Waste Fund
Federal Withholding Taxes
Internal Revenue Service
5,1 13.23
0
12/01/2010
Liquid Waste Fund
FICA - Employee
Internal Revenue Service
62.56
0
12/01/2010
Liquid Waste Fund
FICA - Employee
Internal Revenue Service
62.56
0
12/01/2010
Liquid Waste Fund
Medicare - Employee
Internal Revenue Service
550.51
0
12/01/2010
Liquid Waste Fund
Medicare - Employee
Internal Revenue Service
550.51
Check Total:
6,339.37
0
12/01/2010
Liquid Waste Fund
State Withholding Taxes
State of Cal Emp Dev Dept
1,829.39
Check Total:
1,829.39
0
12/01/2010
Liquid Waste Fund
PERS Retirement
Cal Pers Employee Ret System
163.10
0
12/01/2010
Liquid Waste Fund
PERS Retirement
Cal Pers Employee Ret System
277.04
0
12/01/2010
Liquid Waste Fund
PERS Retirement
Cal Pers Employee Ret System
2,330.24
0
12/01/2010
Liquid Waste Fund
PERS Retirement
Cal Pers Employee Ret System
3,957.75
0
12/01/2010
Liquid Waste Fund
PERS Survivor Benefit
Cal Pers Employee Ret System
11.16
Check Total:
6,739.29
0
12/07/2010
Liquid Waste Fund
PERS Medical
Cal PERS
6,302.46
0
12/07/2010
Liquid Waste Fund
Benefit Administration
Cal PERS
63.00
0
12/07/2010
Solid Waste Fund
Benefits Admin Costs
Cal PERS
1.47
0
12/07/2010
Liquid Waste Fund
Benefits Admin Costs
Cal PERS
1 3.26
Check Total:
6,380.19
0
12/15/2010
Liquid Waste Fund
Federal Withholding Taxes
Internal Revenue Service
5,038.75
0
12/15/2010
Liquid Waste Fund
FICA - Employee
Internal Revenue Service
45.54
0
12/15/2010
Liquid Waste Fund
FICA - Employee
Internal Revenue Service
45.54
0
12/15/2010
Liquid Waste Fund
Medicare - Employee
Internal Revenue Service
537.71
0
12/15/2010
Liquid Waste Fund
Medicare- Employee
Internal Revenue Service
537.71
AP - Checks for Approval (01114/201 1 - 2:41 PM)
•
�
�ge 1
Check Nuter Check Date Fund Name Account Name • Vendor Name • Amount
Check Total: 6,205.25
0 12/15/2010 Liquid Waste Fund State Withholding Taxes State of Cal Emp Dev Dept 1,890.91
Check Total: 1,890.91
0 12/15/2010
Liquid Waste Fund
PERS Retirement
Cal Pers Employee Ret System
159.96
0 12/15/2010
Liquid Waste Fund
PERS Retirement
Cal Pers Employee Ret System
271.69
0 12/15/2010
Liquid Waste Fund
PERS Retirement
Cal Pers Employee Ret System
2,285.18
0 12/15/2010
Liquid Waste Fund
PERS Retirement
Cal Pers Employee Ret System
3,881.22
0 12/15/2010
Liquid Waste Fund
PERS Survivor Benefit
Cal Pers Employee Ret System
10.23
0 12/15/2010
Liquid Waste Fund
PERS - Employer
Cal Pers Employee Ret System
-0.01
Check Total:
6,608.27
0 12/15/2010
Solid Waste Fund
Investment Earnings
Bank of America
455.44
Check Total:
455.44
0 12/23/2010
Liquid Waste Fund
Federal Withholding Taxes
Internal Revenue Service
150,00
0 12/23/2010
Liquid Waste Fund
FICA - Employee
Internal Revenue Service
274.04
0 12/23/2010
Liquid Waste Fund
FICA - Employee
Internal Revenue Service
274.04
0 12/23/2010
Liquid Waste Fund
Medicare - Employee
Internal Revenue Service
64.09
0 12/23/2010
Liquid Waste Fund
Medicare - Employee
Internal Revenue Service
64.09
Check Total:
826.26
0 12/29/2010
Liquid Waste Fund
Federal Withholding Taxes
Internal Revenue Service
4,901.34
0 12/29/2010
Liquid Waste Fund
FICA - Employee
Internal Revenue Service
55.12
0 12/29/2010
Liquid Waste Fund
FICA - Employee
Internal Revenue Service
55.12
0 12/29/2010
Liquid Waste Fund
Medicare - Employee
Internal Revenue Service
531.44
0 12/29/2010
Liquid Waste Fund
Medicare - Employee
Internal Revenue Service
531.44
Check Total:
6,074.46
0 12/29/2010
Liquid Waste Fund
State Withholding Taxes
State of Cal Emp Dev Dept
1,839.51
Check Total:
1,839.51
0 12/29/2010
Liquid Waste Fund
PERS Retirement
Cal Pers Employee Ret System
158.08
0 12/29/2010
Liquid Waste Fund
PERS Retirement
Cal Pers Employee Ret System
268.49
0 12/29/2010
Liquid Waste Fund
PERS Retirement
Cal Pers Employee Ret System
2,258.23
AP - Checks for Approval ( 01/14/2011 - 2:41 PM ) Page 2
Check Number Check Date Fund Name
0 12/29/2010
Liquid Waste Fund
0 12/29/2010
Liquid Waste Fund
0 12/29/2010
Liquid Waste Fund
0 12/24/2010 Solid Waste Fund
0 12/24/2010 Liquid Waste Fund
7982
12/03/2010
Liquid Waste Fund
7982
12/03/2010
Liquid Waste Fund
7982
12/03/2010
Liquid Waste Fund
7982
12/03/2010
Liquid Waste Fund
7982
12/03/2010
Liquid Waste Fund
7982
12/03/2010
Liquid Waste Fund
7983
12/03/2010
Solid Waste Fund
7983
12/03/2010
Liquid Waste Fund
7983
12/03/2010
Solid Waste Fund
7983
12/03/2010
Liquid Waste Fund
7984 12/03/2010 Liquid Waste Fund
7984 12/03/2010 Liquid Waste Fund
7985 12/03/2010 Solid Waste Fund
7985 12/03/2010 Liquid Waste Fund
7985 12/03/2010 Liquid Waste Fund
7986
12/03/2010
Solid Waste Fund
7986
12/03/2010
Liquid Waste Fund
7986
12/03/2010
Liquid Waste Fund
7986
12/03/2010
Solid Waste Fund
7986
12/03/2010
Solid Waste Fund
AP - Checks or Approval ( 01/14/2011 - 2:41 PM )
Account Name Vendor Name Amount
PERS Retirement
PERS Survivor Benefit
PERS - Employer
Equipment Maintenance
Equipment Maintenance
Capital Outlay
Capital Outlay
Capital Outlay
Capital Outlay
Capital Outlay
Capital Outlay
Cal Pers Employee Ret System
Cal Pers Employee Ret System
Cal Pers Employee Ret System
Check Total:
Automatic Data Processing, Inc
Automatic Data Processing, Inc
ABTECH
ABTECH
ABTECH
ABTECH
ABTECH
ABTECH
Contract Services Appleone Employment Services
Contract Services Appleone Employment Services
Contract Services Appleone Employment Services
Contract Services Appleone Employment Services
Sewer Maint - Telephone AT &T
Sewer Maint - Telephone AT &T
Check Total
Check Total
Check Total
3,835.45
10.23
-0.01
6,530.47
5.73
51.50
57.23
1,832.29
534.60
659.69
787,58
789.67
290.55
4,894.38
74.62
671.55
71.92
647.28
1,465.37
218.05
287.05
Check Total: 505.10
Building Maintenance
Bay Alarm
19.20
Building Maintenance
Bay Alarm
172.80
Sewer Maint -Bldg Maint
Bay Alarm
328.04
Check Total:
520.04
Legal Services
Alan R. Burns
2,553.01
Legal Services
Alan R. Burns
4,741.29
Legal Services
Alan R. Burns
597.30
Legal Services
Alan R. Burns
434.40
Legal Services
Alan R. Burns
557.48
• 40 ge 3
Check Nuter
Check Date
Fund Name
Account Name •
Vendor Name
• Amount
7986
12/03/2010
Liquid Waste Fund
Legal Services
Alan R. Burns
1,035.32
Check Total:
9,918.80
7987
12/03/2010
Liquid Waste Fund
Sewer Maint -Swr Lateral Prog
Kevin Cavanaugh
1,137.50
Check Total:
1,137.50
7988
12/03/2010
Liquid Waste Fund
Sewer Maint -Swr Lateral Prog
Joel Clark
1,552.25
Check Total:
1,552.25
7989
12/03/2010
Solid Waste Fund
Trash Hauler
Costa Mesa Disposal
196,987.58
Check Total:
196,987.58
7990
12/03/2010
Liquid Waste Fund
Sewer Maint -Swr Lateral Prog
Gay Conforti
1,800.00
Check Total:
1,800.00
7991
12/03/2010
Liquid Waste Fund
Sewer Maint -Pump Stn Contract
C &R Drains Inc.
440.00
7991
12/03/2010
Liquid Waste Fund
Sewer Maint -Pump Stn Contract
C &R Drains Inc.
88.00
Check Total:
528.00
7992
12/03/2010
Solid Waste Fund
Prof Membership /Dues
Cal Soc of Muni Finance Office
11.00
7992
12/03/2010
Liquid Waste Fund
Prof Membership /Dues
Cal Soc of Muni Finance Office
99.00
Check Total:
110.00
7993
12/03/2010
Solid Waste Fund
Sharps Program
Curbside, Inc.
100.00
7993
12/03/2010
Solid Waste Fund
Pharmaceutical Program
Curbside, Inc.
81.00
7993
12/03/2010
Solid Waste Fund
Pharmaceutical Program
Curbside, Inc.
100.00
7993
12/03/2010
Solid Waste Fund
Pharmaceutical Program
Curbside, Inc.
-25.00
7993
12/03/2010
Solid Waste Fund
Sharps Program
Curbside, Inc.
95.00
7993
12/03/2010
Solid Waste Fund
Sharps Program
Curbside, Inc.
95.00
Check Total:
446.00
7994
12/03/2010
Liquid Waste Fund
Sewer Maint -Swr Lateral Prog
John Drake
1,800.00
Check Total:
1,800.00
Page 4
AP - Checks for Approval ( 01/14/2011 - 2:41 PM)
Check Number
Check Date
Fund Name
Account Name
Vendor Name
Amount
7996
12/03/2010
Liquid Waste Fund
7997
12/03/2010
Liquid Waste Fund
7995
12/03/2010
Liquid Waste Fund
Sewer Maint -Swr Lateral Prog
Chris Elliott
848.75
7996
12/03/2010
Solid Waste Fund
7996
12/03/2010
Liquid Waste Fund
7996
12/03/2010
Liquid Waste Fund
7997
12/03/2010
Liquid Waste Fund
7998
12/03/2010
Liquid Waste Fund
7998
12/03/2010
Liquid Waste Fund
7998
12/03/2010
Liquid Waste Fund
7998
12/03/2010
Liquid Waste Fund
7998
12/03/2010
Liquid Waste Fund
7998
12/03/2010
Liquid Waste Fund
7998
12/03/2010
Liquid Waste Fund
7998
12/03/2010
Liquid Waste Fund
7998
12/03/2010
Liquid Waste Fund
7998
12/03/2010
Liquid Waste Fund
7998
12/03/2010
Liquid Waste Fund
7998
12/03/2010
Liquid Waste Fund
7998
12/03/2010
Liquid Waste Fund
7999 12/03/2010
7999 12/03/2010
8000 12/03/2010
8001 12/03/2010
Solid Waste Fund
Liquid Waste Fund
Liquid Waste Fund
Liquid Waste Fund
Gas - Building The Gas Company
Gas - Building The Gas Company
Sewer Maint -Gas Bldg The Gas Company
Sewer Maint - Material /Supplies Golden Bell Products, Inc.
Engineering /Architectual Sery
Engineering /Architectual Sery
Plan Ck /Inspection- Inside
Plan Ck/Inspection- Inside
Plan Ck /Inspection- Outside
Plan Ck /Inspection -Swr Lateral
Plan Ck/Inspection -Swr Lateral
Sewer Maint -Inflow Reduction
Bristol St Pump - Contract Labor
Systm Wide Swr Rcnstruct. #183
Systm Wide Swr Rcnstruct. #183
Systm Wide Swr Rcnstruct. #183
Grade 5 CCTV Improvements
Postage
Postage
Sewer Maint -Swr Lateral Prog
Robin B. Hamers & Assoc., Inc.
Robin B. Hamers & Assoc., Inc.
Robin B. Hamers & Assoc., Inc.
Robin B. Hamers & Assoc., Inc.
Robin B. Hamers & Assoc., Inc.
Robin B. Hamers & Assoc., Inc.
Robin B. Hamers & Assoc., Inc.
Robin B. Hamers & Assoc., Inc.
Robin B. Hamers & Assoc., Inc.
Robin B. Hamers & Assoc., Inc.
Robin B. Hamers & Assoc., Inc.
Robin B. Hamers & Assoc., Inc.
Robin B. Hamers & Assoc., Inc.
MailFinance Inc.
MailFinance Inc.
James Horian
Sewer Maint- Equipment Maint HUB Auto Supply
Check Total:
Check Total:
Check Total:
Check Total:
Check Total:
Check Total:
Check Total:
848.75
2.18
19.65
23.72
45.55
1,555.13
1,555.13
1,400.00
4,077.13
168.88
8,256.00
289.50
2,364.25
2,338.13
4,337.63
9,288.13
1,572.50
900.00
920.00
16,573.88
52,486.03
7.72
69.49
77.21
1,800.00
1,800.00
17.60
AP - Che6 Approval (01/14/201 1 - 2:41 PM) 0 age 5
17.60
Check N*r Check Date Fund Name Account Name • Vendor Name Amount
8002
12/03/2010
Liquid Waste Fund
Sewer Maint -Misc Swer Wk
ITT Water & Wastewater U.S.A.
1,669.09
Check Total:
1,669.09
8003
12/03/2010
Liquid Waste Fund
Sewer Maint -Swr Lateral Prog
Gary Joseph
1,800.00
Check Total:
1,800.00
8004
12/03/2010
Liquid Waste Fund
Sewer Maint -Swr Lateral Prog
Carroll Kennedy
1,800.00
Check Total:
1,800.00
8005
12/03/2010
Liquid Waste Fund
Sewer Maint -Misc Swer Wk
Mike Kilbride, LTD
5,750.00
8005
12/03/2010
Liquid Waste Fund
Sewer Maint -Misc Swer Wk
Mike Kilbride, LTD
5,500.00
Check Total:
11,250.00
8006
12/03/2010
Solid Waste Fund
Equipment Maintenance
Konica Minolta Bus Sol U.S.A.,
7.18
8006
12/03/2010
Liquid Waste Fund
Equipment Maintenance
Konica Minolta Bus Sol U.S.A.,
64.60
Check Total:
71.78
8007
12/03/2010
Liquid Waste Fund
Legal Services
Liebert Cassidy Whitmore
429.00
8007
12/03/2010
Solid Waste Fund
Legal Services
Lichen Cassidy Whitmore
231.00
8007
12/03/2010
Liquid Waste Fund
Legal Services
Liebert Cassidy Whitmore
2,919.15
8007
12/03/2010
Solid Waste Fund
Legal Services
Liebert Cassidy Whitmore
1,571.85
8007
12/03/2010
Liquid Waste Fund
Legal Services
Liebert Cassidy Whitmore
180.00
Check Total:
5,331.00
8008
12/03/2010
Liquid Waste Fund
Sewer Maint- Equipment Maint
Lifecom
279.87
8008
12/03/2010
Liquid Waste Fund
Sewer Maint- Equipment Maint
Lifecom
75.00
8008
12/03/2010
Liquid Waste Fund
Sewer Maint- Equipment Maint
Lifecom
65.00
Check Total:
419.87
8009
12/03/2010
Liquid Waste Fund
Sewer Maint- Water Pumps
Mesa Consolidated Water Dist
17.00
8009
12/03/2010
Liquid Waste Fund
Sewer Maint- Water Pumps
Mesa Consolidated Water Dist
17.00
8009
12/03/2010
Liquid Waste Fund
Sewer Maint- Water Pumps
Mesa Consolidated Water Dist
17.00
Check Total:
51.00
8010
12/03/2010
Liquid Waste Fund
Sewer Maint -Sewer Line Tele
National Plant Services, Inc.
2,360.00
AP - Checks for Approval ( 01/14/2011 - 2:41 PM ) Page 6
Check Number Check Date Fund Name Account Name Vendor Name Amount
Check Total:
2,360.00
8011
12/03/2010
Liquid Waste Fund
Systm Wide Swr Renstruct. #183
Nikola Corporation
1,875.00
Check Total:
1,875.00
8012
12/03/2010
Facilities Revolving Fund
District Yard
Noack Awards Engraving & Promo
1,968.38
8012
12/03/2010
Solid Waste Fund
Public Info /Ed /Community Promo
Noack Awards Engraving & Promo
30.01
8012
12/03/2010
Liquid Waste Fund
Public Info /Ed /Community Promo
Noack Awards Engraving & Promo
270.14
Check Total:
2,268.53
8013
12/03/2010
Liquid Waste Fund
Sewer Maint -Misc Swer Wk
James Alan Irvine
450.00
Check Total:
450.00
8014
12/03/2010
Solid Waste Fund
Public Info /Ed/Community Promo
County of Orange Auditor -Cont
10.50
8014
12/03/2010
Liquid Waste Fund
Public Info /Ed /Community Promo
County of Orange Auditor -font
94.50
Check Total:
105.00
8015
12/03/2010
Liquid Waste Fund
Due to OCSD
Orange County Sanitation Distr
5,538.50
Check Total:
5,538.50
8016
12/03/2010
Solid Waste Fund
Office Supplies
Office Depot
8.51
8016
12/03/2010
Liquid Waste Fund
Office Supplies
Office Depot
76.60
8016
12/03/2010
Solid Waste Fund
Office Supplies
Office Depot
13.16
8016
12/03/2010
Liquid Waste Fund
Office Supplies
Office Depot
118.43
8016
12/03/2010
Solid Waste Fund
Office Supplies
Office Depot
2.53
8016
12/03/2010
Liquid Waste Fund
Office Supplies
Office Depot
22.80
8016
12/03/2010
Solid Waste Fund
Office Supplies
Office Depot
6.20
8016
12/03/2010
Liquid Waste Fund
Office Supplies
Office Depot
55.79
Check Total:
304.02
8017
12/03/2010
Solid Waste Fund
Building Maintenance
Pacific Building Care, Inc.
45.38
8017
12/03/2010
Liquid Waste Fund
Building Maintenance
Pacific Building Care, Inc.
408.37
Check Total:
453.75
8018
12/03/2010
Liquid Waste Fund
Sewer Maint -Swr Lateral Prog
Don Quon
1,275.00
AP -Cheer Approval (0l /14/2011 - 2:41 PM)
�
age 7
Check Nii4l6er Check Date Fund Name Account Name • Vendor Name • Amount
Check Total: 5,552.62
8023
12/03/2010
Liquid Waste Fund
Life /AD &D Insurance
Spec Dist Risk Mgt Authority
Check Total:
1,275.00
8019
12/03/2010
Facilities Revolving Fund
District Yard
Robert Thorton Architects, Inc
8023
1,750.00
Liquid Waste Fund
Long -Term Disability
Spec Dist Risk Mgt Authority
271.29
8023
Check Total:
1,750.00
8020
12/03/2010
Liquid Waste Fund
Sewer Maint -Swr Lateral Prog
Kevork Saharyildizi
987.50
Check Total:
987.50
8021
12/03/2010
Liquid Waste Fund
Sewer Maint -Staff Development
SARBS - CWEA
50.00
8021
12/03/2010
Liquid Waste Fund
Sewer Maint -Staff Development
SARBS - CWEA
50.00
8021
12/03/2010
Liquid Waste Fund
Sewer Maint -Staff Development
SARBS - CWEA
50.00
8021
12/03/2010
Liquid Waste Fund
Sewer Maint -Staff Development
SARBS - CWEA
50.00
Check Total:
200.00
8022
12/03/2010
Liquid Waste Fund
Sewer Maint - Electric Pumps
Southern California Edison
269.91
8022
12/03/2010
Liquid Waste Fund
Sewer Maint - Electric Pumps
Southern California Edison
337.71
8022
12/03/2010
Liquid Waste Fund
Sewer Maint - Electric Pumps
Southern California Edison
299.62
8022
12/03/2010
Liquid Waste Fund
Sewer Maint - Electric Pumps
Southern California Edison
91.06
8022
12/03/2010
Liquid Waste Fund
Sewer Maint - Electric Pumps
Southern California Edison
47.64
8022
12/03/2010
Liquid Waste Fund
Sewer Maint- Electric Pumps
Southern California Edison
73.05
8022
12/03/2010
Liquid Waste Fund
Sewer Maint - Electric Pumps
Southern California Edison
623.85
8022
12/03/2010
Liquid Waste Fund
Sewer Maint - Electric Pumps
Southern California Edison
355.38
8022
12/03/2010
Liquid Waste Fund
Sewer Maint - Electric Pumps
Southern California Edison
696.74
8022
12/03/2010
Liquid Waste Fund
Sewer Maint - Electric Pumps
Southern California Edison
79.26
8022
12/03/2010
Liquid Waste Fund
Sewer Maint - Electric Pumps
Southern California Edison
86.41
8022
12/03/2010
Liquid Waste Fund
Sewer Maint - Electric Pumps
Southern California Edison
125.44
8022
12/03/2010
Liquid Waste Fund
Sewer Maint- Electric Pumps
Southern California Edison
52.01
8022
12/03/2010
Liquid Waste Fund
Sewer Maint - Electric Pumps
Southern California Edison
359.24
8022
12/03/2010
Liquid Waste Fund
Sewer Maint - Electric Pumps
Southern California Edison
230.29
8022
12/03/2010
Liquid Waste Fund
Sewer Maint - Electric Pumps
Southern California Edison
197.87
8022
12/03/2010
Liquid Waste Fund
Sewer Maint - Electric Pumps
Southern California Edison
1,081.80
8022
12/03/2010
Solid Waste Fund
Electric - Building
Southern California Edison
54.53
8022
12/03/2010
Liquid Waste Fund
Electric - Building
Southern California Edison
490.81
Check Total: 5,552.62
8023
12/03/2010
Liquid Waste Fund
Life /AD &D Insurance
Spec Dist Risk Mgt Authority
150.20
8023
12/03/2010
Liquid Waste Fund
Dental Insurance
Spec Dist Risk Mgt Authority
623.87
8023
12/03/2010
Liquid Waste Fund
Long -Term Disability
Spec Dist Risk Mgt Authority
271.29
8023
12/03/2010
Solid Waste Fund
Benefits Admin Costs
Spec Dist Risk Mgt Authority
2.98
AP - Checks for Approval ( 01/14/2011 - 2:41 PM ) Page 8
Check Number Check Date Fund Name Account Name Vendor Name Amount
8023
12/03/2010
Liquid Waste Fund
Benefits Admin Costs
Spec Dist Risk Mgt Authority
26.82
8023
12/03/2010
Liquid Waste Fund
Vision Insurance
Spec Dist Risk Mgt Authority
29.36
Check Total:
1,104.52
8024
12/03/2010
Liquid Waste Fund
Deferred Compensation - 457
VantagePoint Transfer Agents
1,055.00
Check Total:
1,055.00
8025
12/03/2010
Liquid Waste Fund
Deferred Medical -RHS- Employee
VantagePoint Transfer Agents
331.91
8025
12/03/2010
Liquid Waste Fund
Deferred Medical - RHS - Employee
VantagePoint Transfer Agents
331.91
Check Total:
663.82
8026
12/03/2010
Liquid Waste Fund
Retention's Payable
Vadnais Corporation
88,705.47
Check Total:
88,705.47
8027
12/03/2010
Liquid Waste Fund
Sewer Maint-Swr Lateral Prog
Kathy Williams
1,312.50
Check Total:
1,312.50
8028
12/17/2010
Liquid Waste Fund
Employee Insurance
AFLAC
609.68
Check Total:
609.68
8029
12/17/2010
Solid Waste Fund
Contract Services
Appleone Employment Services
36.86
8029
12/17/2010
Liquid Waste Fund
Contract Services
Appleone Employment Services
331.73
8029
12/17/2010
Liquid Waste Fund
Contract Services
Appleone Employment Services
647.28
8029
12/17/2010
Solid Waste Fund
Contract Services
Appleone Employment Services
71.92
Check Total:
1,087.79
8030
12/17/2010
Liquid Waste Fund
Sewer Maint -Swr Lateral Prog
Mario Bardales
1,800.00
Check Total:
1,800.00
8031
12/17/2010
Solid Waste Fund
Investment Earnings
Bank of America
15.00
8031
12/17/2010
Solid Waste Fund
Investment Earnings
Bank of America
15.00
8031
12/17/2010
Facilities Revolving Fund
District Yard
Bank of America
180.00
8031
12/17/2010
Liquid Waste Fund
Medical /Employment Services
Bank of America
11.50
8031
12/17/2010
Solid Waste Fund
Travel /Meals /Lodging
Bank of America
5.33
8031
12/17/2010
Liquid Waste Fund
Travel /Meals /Lodging
Bank of America
47.97
AP - Checks for Approval ( 01/14/201 1 - 2:41 PM)
•
�ge 9
• •
Check NuiR6er Check Date Fund Name Account Name Vendor Name Amount
8031
12/17/2010
Solid Waste Fund
Building Maintenance
Bank of America
4.89
8031
12/17/2010
Liquid Waste Fund
Building Maintenance
Bank of America
44.00
8031
12/17/2010
Solid Waste Fund
Travel /Meals /Lodging
Bank of America
0.80
8031
12/17/2010
Liquid Waste Fund
Travel /Meals /Lodging
Bank of America
7.18
8031
12/17/2010
Solid Waste Fund
Public Info /Ed/Community Promo
Bank of America
3.26
8031
12/17/2010
Liquid Waste Fund
Public Info /Ed /Community Promo
Bank of America
29.34
8031
12/17/2010
Solid Waste Fund
Travel/Meals /Lodging
Bank of America
3.90
8031
12/17/2010
Liquid Waste Fund
Travel /Meals /Lodging
Bank of America
35.08
8031
12/17/2010
Solid Waste Fund
Travel /Meals /Lodging
Bank of America
3.34
8031
12/17/2010
Liquid Waste Fund
Travel/Meals /Lodging
Bank of America
30.09
8031
12/17/2010
Solid Waste Fund
Travel /Meals /Lodging
Bank of America
22.50
8031
12/17/2010
Liquid Waste Fund
Travel/Meals /Lodging
Bank of America
202.50
8031
12/17/2010
Liquid Waste Fund
Travel /Meals /Lodging
Bank of America
202.50
8031
12/17/2010
Solid Waste Fund
Travel/Meals /Lodging
Bank of America
22.50
8031
12/17/2010
Solid Waste Fund
Travel /Meals /Lodging
Bank of America
22.92
8031
12/17/2010
Liquid Waste Fund
Travel /Meals /Lodging
Bank of America
206.32
8031
12/17/2010
Solid Waste Fund
Public Info /Ed/Community Promo
Bank of America
3.53
8031
12/17/2010
Liquid Waste Fund
Public Info /Ed/Community Promo
Bank of America
31.79
8031
12/17/2010
Solid Waste Fund
Travel /Meals /Lodging
Bank of America
2.40
8031
12/17/2010
Liquid Waste Fund
Travel /Meals /Lodging
Bank of America
21.60
8031
12/17/2010
Solid Waste Fund
Public Info /Ed /Community Promo
Bank of America
4.70
8031
12/17/2010
Liquid Waste Fund
Public Info /Ed /Community Promo
Bank of America
42.25
8031
12/17/2010
Solid Waste Fund
Travel /Meals /Lodging
Bank of America
6.42
8031
12/17/2010
Liquid Waste Fund
Travel/Meals /Lodging
Bank of America
57.82
8031
12/17/2010
Solid Waste Fund
Public Info /Ed/Community Promo
Bank of America
28.35
8031
12/17/2010
Liquid Waste Fund
Public Info /Ed /Community Promo
Bank of America
255.16
8031
12/17/2010
Solid Waste Fund
Office Supplies
Bank of America
3.00
8031
12/17/2010
Liquid Waste Fund
Office Supplies
Bank of America
26.95
8031
12/17/2010
Liquid Waste Fund
Public Info /Ed/Community Promo
Bank of America
34.00
8031
12/17/2010
Liquid Waste Fund
Sewer Maint -Bldg Maint
Bank of America
258.90
8031
12/17/2010
Liquid Waste Fund
Sewer Maint -Office Supplies
Bank of America
22.50
8031
12/17/2010
Liquid Waste Fund
Sewer Maint -Bldg Maint
Bank of America
185.83
8031
12/17/2010
Liquid Waste Fund
Sewer Maint -Bldg Maint
Bank of America
204.79
8031
12/17/2010
Liquid Waste Fund
Sewer Maint -Bldg Maint
Bank of America
305.48
Check Total:
2,611.39
8032
12/17/2010
Liquid Waste Fund
Sewer Maint =Swr Lateral Prog
Heinz Borisch
565.00
Check Total:
565.00
8033
12/17/2010
Liquid Waste Fund
Sewer Maint- Equipment Maint
City of Costa Mesa
2,484.14
8033
12/17/2010
Liquid Waste Fund
Public Info /Ed /Community Promo
City of Costa Mesa
250.00
AP - Checks for Approval ( 01/14/2011 - 2:41 PM ) Page 10
Check Number Check Date Fund Name Account Name Vendor Name Amount
Check Total:
2,734.14
8034
12/17/2010
Solid Waste Fund
Trash Hauler
Costa Mesa Disposal
197,005.90
Check Total:
197,005.90
8035
12/17/2010
Solid Waste Fund
Professional Services
Richard S. Palmer
10.00
8035
12/17/2010
Liquid Waste Fund
Professional Services
Richard S. Palmer
90.00
Check Total:
100.00
8036
12/17/2010
Liquid Waste Fund
Sewer Maint -Pump Stn Contract
C &R Drains Inc.
330.00
8036
12/17/2010
Liquid Waste Fund
Sewer Maint -Pump Stn Contract
C &R Drains Inc.
330.00
8036
12/17/2010
Liquid Waste Fund
Sewer Maint -Pump Stn Contract
C &R Drains Inc.
220.00
8036
12/17/2010
Liquid Waste Fund
Sewer Maint -Pump Stn Contract
C &R Drains Inc.
220.00
8036
12/17/2010
Liquid Waste Fund
Sewer Maint -Pump Stn Contract
C &R Drains Inc.
440.00
8036
12/17/2010
Liquid Waste Fund
Sewer Maint -Pump Stn Contract
C &R Drains Inc.
176.00
Check Total:
1,716.00
8037
12/17/2010
Solid Waste Fund
Recycling /Disposal
CRTransfer, Inc.
171,874.84
8037
12/17/2010
Solid Waste Fund
Recycling /Disposal
CR Transfer, Inc.
11,344.26
Check Total:
183,219.10
8038
12/17/2010
Solid Waste Fund
Public Info /Ed /Community Promo
Cal Soc of Muni Finance Office
5.00
8038
12/17/2010
Liquid Waste Fund
Public Info /Ed /Community Promo
Cal Soc of Muni Finance Office
45.00
Check Total:
50.00
8039
12/17/2010
Solid Waste Fund
Staff Development
Cal Soc of Muni Finance Office
30.00
8039
12/17/2010
Liquid Waste Fund
Staff Development
Cal Soc of Muni Finance Office
270.00
8039
12/17/2010
Liquid Waste Fund
Staff Development
Cal Soc of Muni Finance Office
270.00
8039
12/17/2010
Solid Waste Fund
Staff Development
Cal Soc of Muni Finance Office
30.00
Check Total:
600.00
8040
12/17/2010
Liquid Waste Fund
Prof Membership /Dues
CWEA -TCP
71.00
Check Total:
71.00
8041
12/17/2010
Liquid Waste Fund
Medical /Employment Services
Department of Justice
51.00
AP - Cheeb Approval ( 01/14/2011 - 2:41 PM)
�ge 1 1
Check Ar Check Date Fund Name Account Name • Vendor Name • Amount ,
8042
12/17/2010
Liquid Waste Fund
8043
12/17/2010
Solid Waste Fund
8043
12/17/2010
Liquid Waste Fund
8044
12/17/2010
Liquid Waste Fund
8045
12/17/2010
Liquid Waste Fund
8046
12/17/2010
Solid Waste Fund
8046
12/17/2010
Liquid Waste Fund
8047
12/17/2010
Liquid Waste Fund
8047
12/17/2010
Liquid Waste Fund
8048
12/17/2010
Liquid Waste Fund
8049
12/17/2010
Liquid Waste Fund
8049
12/17/2010
Solid Waste Fund
8050
12/17/2010
Liquid Waste Fund
AP -Checks for Approval( 01/14/2011 - 2:41 PM ) Page 12
Check Total:
51.00
Sewer Maint -FOG Prog Contract
Environmental Engr & Cont, Inc
9,382.50
Check Total:
9,382.50
Travel /Meals /Lodging
Jim Ferryman
0.60
Travel /Meals /Lodging
Jim Ferryman
5.40
Check Total:
6.00
Sewer Maint - Material /Supplies
Golden Bell Products, Inc.
326.25
Check Total:
326.25
Sewer Maint -Swr Lateral Prog
Robert Gonzalez
1,800.00
Check Total:
1,800.00
Contract Services
Cassandra Chenevert
555.23
Contract Services
Cassandra Chenevert
1,031.14
Check Total:
1,586.37
Sewer Maint- Water Pumps
Irvine Ranch Water District
8.00
Sewer Maint- Water Pumps
Irvine Ranch Water District
8.00
Check Total:
16.00
Rehab of (6)Swrs Transfrd #189
Mike Kilbride, LTD
4,800.00
Check Total:
4,800.00
Public Info /Ed /Community Promo
King Badge & Button Co, Inc.
223.40
Public Info /Ed /Community Promo
King Badge & Button Co, Inc.
24.82
Check Total:
248.22
Sewer Maint -Swr Lateral Prog
George Kliorikaitis
1,800.00
AP -Checks for Approval( 01/14/2011 - 2:41 PM ) Page 12
Check Number Check Date Fund Name
8051 12/17/2010 Solid Waste Fund
8051 12/17/2010 Liquid Waste Fund
8052 12/17/2010 Solid Waste Fund
8052 12/17/2010 Liquid Waste Fund
8053 12/17/2010 Liquid Waste Fund
Account Name Vendor Name Amount
Check Total: 1,800.00
Equipment Maintenance Konica Minolta 45.22
Equipment Maintenance Konica Minolta 406.98
Check Total:
Building Maintenance The Lloyd Pest Control Co. Inc
Building Maintenance The Lloyd Pest Control Co. Inc
Check Total:
Sewer Maint- Water Pumps Mesa Consolidated Water Dist
Check Total
8054 12/17/2010 Liquid Waste Fund Due to OCSD Orange County Sanitation Distr
Check Total
8055 12/17/2010 Liquid Waste Fund Sewer Maint -FOG Prog Contract Orange County Sanitation Distr
Check Total
8056
12/17/2010
Solid Waste Fund
Office Supplies
Office Depot
8056
12/17/2010
Liquid Waste Fund
Office Supplies
Office Depot
8056
12/17/2010
Solid Waste Fund
Office Supplies
Office Depot
8056
12/17/2010
Liquid Waste Fund
Office Supplies
Office Depot
8056
12/17/2010
Solid Waste Fund
Office Supplies
Office Depot
8056
12/17/2010
Liquid Waste Fund
Office Supplies
Office Depot
8056
12/17/2010
Solid Waste Fund
Office Supplies
Office Depot
8056
12/17/2010
Liquid Waste Fund
Office Supplies
Office Depot
8056
12/17/2010
Solid Waste Fund
Office Supplies
Office Depot
8056
12/17/2010
Liquid Waste Fund
Office Supplies
Office Depot
8056
12/17/2010
Solid Waste Fund
Office Supplies
Office Depot
8056
12/17/2010
Liquid Waste Fund
Office Supplies
Office Depot
8056
12/17/2010
Solid Waste Fund
Office Supplies
Office Depot
8056
12/17/2010
Liquid Waste Fund
Office Supplies
Office Depot
8056
12/17/2010
Liquid Waste Fund
Sewer Maint -Office Supplies
Office Depot
8056
12/17/2010
Liquid Waste Fund
Sewer Maint -Office Supplies
Office Depot
8056
12/17/2010
Liquid Waste Fund
Sewer Maint -Office Supplies
Office Depot
8056
12/17/2010
Liquid Waste Fund
Sewer Maint- Office Supplies
Office Depot
AP - Checks for • Approval ( 01/14/2011 - 2:41 PM) �ge 13
452.20
7.00
63.00
70.00
17.00
17.00
589.95
589.95
947.41
947.41
-4.82
-43.39
8.33
74.93
3.36
30.25
35.97
323.74
0.87
7.81
9.91
89.19
0.42
3.82
88.23
58.70
9.65
15.13
Check N*r Check Date Fund Name Account Name • Vendor Name • Amount
8056
12/17/2010
Solid Waste Fund
Office Supplies
Office Depot
168.75
7.45
8056
12/17/2010
Liquid Waste Fund
Office Supplies
Office Depot
8063
67.02
Solid Waste Fund
Public Info /Ed/Community Promo
Times Community News
16.25
Check Total:
786.57
8057
12/17/2010
Facilities Revolving Fund
District Yard
Pacific Coast Reprographics
Solid Waste Fund
386.75
Trimco Landscape
113.50
8064
12/17/2010
Liquid Waste Fund
Check Total:
386.75
8058
12/17/2010
Solid Waste Fund
Mileage Reimbursement
CMSD Petty Cash
3.70
8058
12/17/2010
Liquid Waste Fund
Mileage Reimbursement
CMSD Petty Cash
33.30
8058
12/17/2010
Solid Waste Fund
Public Info /Ed/Community Promo
CMSD Petty Cash
1.90
8058
12/17/2010
Liquid Waste Fund
Public Info /Ed /Community Promo
CMSD Petty Cash
17.10
Check Total:
56.00
8059
12/17/2010
Solid Waste Fund
Travel/Meals /Lodging
Arlene Schafer
2.00
8059
12/17/2010
Liquid Waste Fund
Travel/Meals /Lodging
Arlene Schafer
18.00
Check Total:
20.00
8060
12/17/2010
Solid Waste Fund
Workers' Compensation
Spec Dist Risk Mgt Authority
320.99
8060
12/17/2010
Liquid Waste Fund
Workers' Compensation
Spec Dist Risk Mgt Authority
561.73
8060
12/17/2010
Liquid Waste Fund
Swr Maint - Workers Comp
Spec Dist Risk Mgt Authority
2,606.28
Check Total:
3,489.00
8061
12/17/2010
Liquid Waste Fund
Prof Membership /Dues
SWRCB Fees
6,577.00
Check Total:
6,577.00
8062
12/17/2010
Liquid Waste Fund
Systm Wide Swr Rcnstruct. #183
Technology Resource Cntr, Inc.
16,020.20
Check Total: 16,020.20
8063
12/17/2010
Liquid Waste Fund
Public Info /Ed/Community Promo
Times Community News
168.75
8063
12/17/2010
Liquid Waste Fund
Public Info /Ed /Community Promo
Times Community News
146.25
8063
12/17/2010
Solid Waste Fund
Public Info /Ed/Community Promo
Times Community News
16.25
Check Total:
331.25
8064
12/17/2010
Solid Waste Fund
Building Maintenance
Trimco Landscape
113.50
8064
12/17/2010
Liquid Waste Fund
Building Maintenance
Trimco Landscape
1,021.50
AP - Checks for Approval ( 01/14/2011 - 2:41 PM ) Page 14
Check Number Check Date Fund Name
8064
12/17/2010
Solid Waste Fund
8064
12/17/2010
Liquid Waste Fund
8064
12/17/2010
Solid Waste Fund
8064
12/17/2010
Liquid Waste Fund
8065
12/17/2010
Liquid Waste Fund
8066
12/17/2010
Liquid Waste Fund
8067
12/17/2010
Liquid Waste Fund
8067
12/17/2010
Liquid Waste Fund
Account Name
Vendor Name
Building Maintenance
Trimco Landscape
Building Maintenance
Trimco Landscape
Building Maintenance
Trimco Landscape
Building Maintenance
Trimco Landscape
Check Total:
Contract Services
Underground Service Alert/SC
Check Total:
Deferred Compensation - 457
VantagePoint Transfer Agents
Check Total:
Deferred Medical -RHS- Employee
VantagePoint Transfer Agents
Deferred Medical -RHS- Employee
VantagePoint Transfer Agents
Check Total:
Report Total:
Amount
117.00
1,053.00
17.40
156.60
2,479.00
134.00
134.00
1,055.00
1,055.00
326.45
326.45
652.90
914,875.87
AP - Checks for Approval ( 01/14/201 l - 2:41 PM) �ge 15
• ,
• Costa Mesa San' District
Expense Reim m
burseel orm for Directors
Name: Robert J Ooten
I. Attach all receipts.
r
DATE OF EVENT
PURPOSE OR OCCASION
LOCATION
TRAVEL*
MEAL EXPENSE
OTHER
1211)ipb
dCSi� �p�
L7CS�
�1
"Can be used for private auto as well as taxi, limo and air fare.
u_ calculation
1.
2.
3.
4.
miles at 'i" cents per mile
(Current Rate)
Total meals
days attendance at $ 221.00 per day
(per Board policy)
Meeting
5. Other
Conference /Event:
Location:
Per Ordinance No. 55, "Board members shall provide brief
reports on meetings attended at public expense at the next
regular Board meeting." (Operations Code, Section 3.01.035)
rev. 1/1/09)
Total = $ ? q-,�° ,
Significant poin learn d benefit tot a District and ratepayers:
,u 0, I
0 n V7 (y s ,ems- c uc
v
Director Signature:
< o
C" C SD d z
`� S
Costa Mesa Sanitary District
Expense Reimbursement Form for Directors
Name: Robert J Ooten
1. Attach all receipts.
DATE OF EVENT
PURPOSE OR OCCASION
LOCATION
TRAVEL*
MEAL EXPENSE
OTHER
I21r�c�
1 Z I 1 l C7
C7 S n P�r� 6LA
c ��
*Can be used for private auto as well as taxi, limo and air fare.
II. Calculation
1. 14- miles at 54;_Ocents per mile
(Current Rate)
2. Total meals
3. days attendance at $ 221.00 per day
(per Board policy)
4. Meeting
5. Other
Conferenceitvent:
Location:
Per Ordinance No. 55, "Board members shall provide brief
reports on meetings attended at public expense at the next
regular Board meeting." (Operations Code, Section 3.01.035)
(rev. 1/1 /09)
•
Total= $ 7.06
Significant points learned benefit to the District and ratepayers:
Director Signature_
•A
r
11
Costa Mesa Sanitary District
Expense Reimbursement Form for Directors
9�W-A)
91,f9 656 -22 >3
-Can be uged for private auto as .Yell as taxi, Nno and air fare.
Il. Cakulatllon
1 miles at 50.0 cents Fermile
;C_rrenl stale)
2. Total meala
3. 2 days attendance at $ 22'(.GG per day
(ow E-�,d point)
4. Meeting
5. Other
— Ccrtfe rain ce{EverM
Location:
Per Qrdlnarnce No. 55, "Board members shall provide brief
reports on meetings attended at public expense at the next
° regular Board meeting." (Operations Cade, Section 3.01,035)
m
rte- TM1034
r
z
0
ru
m
D W
A m
6
•° W
A
O
O
Lri
T.
m
U)
2�
n
6611. 0 o
0
Total = 4 �c
U1
Significant polnU learned of bene-flt to the Distrct and Its m
ru
ratepayers: w
Director Signature:
DATE GFEVENT.
TRAVEL'
MEALEXPENSE
OTHER
2 -5—/D
.PPLURPDSrEfOROCCASION
ft �V
'y /���L�O]CATION
rr Y
1 Z--ZD -10
Y
• 71�
Lr
I
-Can be uged for private auto as .Yell as taxi, Nno and air fare.
Il. Cakulatllon
1 miles at 50.0 cents Fermile
;C_rrenl stale)
2. Total meala
3. 2 days attendance at $ 22'(.GG per day
(ow E-�,d point)
4. Meeting
5. Other
— Ccrtfe rain ce{EverM
Location:
Per Qrdlnarnce No. 55, "Board members shall provide brief
reports on meetings attended at public expense at the next
° regular Board meeting." (Operations Cade, Section 3.01,035)
m
rte- TM1034
r
z
0
ru
m
D W
A m
6
•° W
A
O
O
Lri
T.
m
U)
2�
n
6611. 0 o
0
Total = 4 �c
U1
Significant polnU learned of bene-flt to the Distrct and Its m
ru
ratepayers: w
Director Signature:
I
b
Costa Mesa Sanitary District
Expense Reimbursement Form for Directors
Name: MIME SCHEAFER
I. Attach all receipts.
DATE OF EVENT
PURPOSE OR OCCASION
LOCATION
TRAVEL*
MEAL EXPENSE
OTHER
Iz�to �oo
WACQ Vnezr"�Qt,-
VIV) W L
lLA
r
o %-- kO \n
CC,-::7D T1rj a_
OCS 7
14
I L- ZO I,0
\-a0P62,- -) ONZ� 77\ Q C
C , %•,n . S
C VV\ S
'Can be used for private auto as well as taxi, Ilmo and air fare.
11. Calculation
1. miles at 50.0 Cents per mile
(Current Rate)
2. Total meals
3..�_ days attendance at $ 221.00 per day
(per Board policy)
4. Meeting
5. Other
Conference /Event:
Location:
Per Ordinance No. 55, "Board members shall provide brief
reports on meetings attended at public expense at the next
regular Board meeting." (Operations Code, Section 3.01.035)
Total = d OO
Significant points learned of benefit to the District and its
ratepayers: Jf
() W A cu 0PbT*- C!0,3 gown ANT l hi�1,`t%7, C. Pow, ek& T,
7
C7'J 02 1�o'o � t v�nP t �,-1 C►J Ot: OC.S �D 1` A u
Director Signature:
(rev- 111109) • •
0
r
m
Q
L
rq
v
v
N
rV
M
N
V
CD
1
Q
AF
10
•Costa Mesa Salary District •
Expense Reimbursement Form for Directors
Name: MIKE SCHEAFER
I. Attach all receipts.
DATE OF EVENT
PURPOSE OR OCCASION
LOCATION
TRAVEL*
MEAL EXPENSE
OTHER
140 zo t o
W A C Q ,nn 7-zrw t7--
w Dew
l
-rA (Vt c n fir-
C� S
Oc-s7
1�
k o
c..
'Can be used for private auto as well as taxi, Ilmo and air fare,
ll. Calculation
1. a19 miles at 50.0 cents per mile
(Current Rate)
2. Total meals
3. days attendance at $ 221.00 per day
(per Board policy)
4. Meeting
5. Other
Conference /Event:
Location:
Per Ordinance No. 55, "Board members shall provide brief
reports on meetings attended at public expense at the next
regular Board meeting." (Operations Code, Section 3.01.035)
(rev. 111109)
=$ 1
Total= $ _ 1 `� 60
Significant points learned of benefit to the District and its
ratepayers:
n Wes: op cb3 k w,� i&r s,� t-r -z,� Pw �t-W& TDL,
Cih Nt "Z�o � tNnPwwk-; i�- ,--Ict3 01 Oc.s L)
Director Signature:
m
m
Ln
ro
v
Z
I-
m
N
(V
CD
N
C9
cc
ti
J
a
Costa Mesa Sanitary District
Expense Reimbursement Form for Directors
Name: Jim Fitzpatrick lycemr�X
I. Attach all receipts.
DATE OF EVENT
PURPOSE OR OCCASION
LOCATION
TRAVEL*
MEAL EXPENSE
OTHER
12/10
WACO
OCSD
12/20
Recycling Committee
CMSD
12/14
Sewer Committee
CMSD
12/20
Costa Mesa Sanitary District Board Meeting
CMSD
12/15
Orange County Sanitation District Board
OCSD
12/13
Tour OCS Facilities
OCSD
*Can be used for private auto as well as taxi, limo and air fare.
11. Calculation
1, miles at 51.0 cents per mile
(Current Rate)
2. Total meals
3. e's days attendance at $ 221.00 per day
(per Board polloy)
4. Meeting
5. Other
Conference /Event:
Location:
Per Ordinance No. 55, "Board members shall provide brief reports
on meetings attended at public expense at the next regular Board
meeting." (Operations Code, Section 3.01.035)
1-326- 1105'
Total = $ jz 110 C
Significant points learned of benefit to the District and its
ratepayers:
Will Cover at Board Meeting
Director Signatu
(rev. 111/09) • 0
Cosh M4aa Saary Dkstrtct
Expense Reimbursement i`or n for Directors
Name: Art Perry
1. Attach all receipts.
DATE OF EVENT
PURPOSE OR OCCASION
LOCATION
TRAVEL"
MEAL EXPENSE
OTHER
Dec. 2"°7
Sewer System Comrnitiee
Board Room
Dec.20Th ?
Board Meets
Board Room
'Can be used for private auto as weH as t3id, limo and air tare.
ll. Calculation
1. miles ai 51.0 Cents per mile
tcun„nr fiattj
2. Total meals
3. 2 days attendance at $ 221.00 per day
(per Baud Poky)
4, Meeting
5. Other
1-mation:
Per Ordinance No. 65, "Board members shat provide brief reports
on meetings attended at public expense at the next regular Board
meeting." (Operations Code, Section 3.01.035)
f� TMOW
Total = $ 44-�2 • U U
Significant points [darned of benefit to the District and Its
a
m
D
Ln
v
CD
M
v
ratepayers: m
r�
m
c-,
ry
rI
IDi rector ftnat ure: Art P terry►
ti
Meeting Date Item Number
01/27/11 VI. D. 3.
COST
.9 jVESX Q!Ji ARTDISTRICT
... an p
Independent S ecia[District
Memorandum
To:
Board of Directors
Via:
Scott Carroll, General Manage
From:
Sherry Kallab, Administration Manager
Date: January 27, 2011
Subject: Annual Report of Expenses — Fiscal Year 09 -10
Summary
California Government Code Section 53065.6 requires special districts to disclose, at
least annually, any reimbursement paid by the District of at least $100 for each
• individual charge for services or products received by a Board Member or staff. The
Annual Report of Expenses for Fiscal Year 09 -10 is provided as attachment A of this
staff report.
Staff Recommendation
Staff recommends the Board accept the Annual Report of Expenses for the fiscal year
2009 -10.
Analysis
Attendance of seminars and meetings by Board and Staff are encouraged to monitor
new legal requirements and technological advancements in the solid and liquid waste
industries. CMSD Administration Rule 3.6 Employee Travel Reimbursement Policy
and Operation Code, Section 3.01.090 Conferences, Travel and Expenses are
followed when payment of training and travel related expenses are approved. It is a
District requirement for the sewer crew staff to wear safety boots; each crew member
is allowed reimbursement for boot purchases up to the allowance amount each fiscal
year. The District's Ordinance Enforcement Officer uses a personal vehicle when
responding to trash related issues and is reimbursed for miles driven based on the
annual IRS rate. One employee living in Costa Mesa took advantage of the Sewer
Lateral Assistance Program and received a reimbursement for CCTV of a lateral line.
•
Protecting our community's health by providing solidwaste andsewer collection services
crosdca.gov
Board of Directors
November 18, 2010
Page 2of2
Strategic Element & Goal •
Not applicable
Legal Review
Not applicable
Financial Review
The total amount of annual reimbursements to Board /Staff members was $6,052.58
Committee Recommendation
Not applicable
Public Notice Process
Copies of this report are on file and will be included with the entire agenda packet for
the January 27, 2011 Board of Directors regular meeting at District Headquarters and
on District's website. •
Alternative Actions
1. Refer the matter back to staff
•
• Annual Report of Exos Fiscal Year 2009 -10 ent A
Name
Description
Amount
Cully
Enterprise Rent -A -Car- 4/19- 4/22/2010- SWANA Western Regional Symposium, Gas, Meals
$ 189.35
Dulake
Safety Boots
$ 114.19
Fauth
SARBS -CWEA Wastewater Treatment T. Henson and J. Ortiz
$ 300.00
Mileage (263mi.)- CSDA- Indian Wells *
$ 144.96
Ferryman
Mileage (43mi) ISDOC, CASA, Presented Plaque, Meal,Parking
$ 106.91
Mileage (200mi) /Meal CASA- Palm Spring
$ 137.63
Mileage (232mi) CSDA- Indian Wells *
$ 127.60
Gallardo
Mileage Apr -Jun 2010 (1370)
$ 685.00
Mileage Jan -Mar 2010 (1145)
$ 572.50
CMSD Courtesy Notice Door Hanger- Staples (1,000)
$ 184.88
Mileage Sept -Dec 2009 (1271mi)*
$ 699.05
Kallab
Liebert Cassidy Whitemore Conference- SF. Hotel: $199 /night, 2 nights plus tax. Shuttle, taxi, Meal
$ 561.97
SLAP 117 E. Wilson G
$ 221.03
Mileage to Ventura City for Liebert Cassidy Seminar /Beach City Timeclock (283.92)*
$ 156.16
Ooten
Mileage (257mi) -WACO, WDR, SARBS, OCSD, CASA- Palm Spring
$ 128.50
Mileage WDR, 1/1 Mtg, SDI SD, Parking
$ 130.30
Mileage (227mi)- CSDA, WACO- Palm Spring *
$ 144.25
Perry
Mileage (238mi) /Meal (2) CASA - Palm Desert
$ 169.25
Mileage (216mi) -SSSC, Special Board Mtg, SDI Conference- San Diego*
$ 119.00
Mileage (200mi) /Meal CASA - San Diego*
$ 132.98
Revak
Mileage (211.30mi) City Clerks Association- Ventura
$ 105.65
Mileage (245.26) /Refreshment CSDA Indian Wells*
$ 138.48
Schafer
Mileage (224mi) /Meals ISDOC, CSDA, CASA- Palm Spring
$ 144.08
Mileage (207.72) CSDA, ISDOC, WACO*
$ 114.24
Mileage (290mi) CSDA- Indian Wells* Meals, CSDA, WACO
$ 297.62
Mileage (220mi) CASA- San Diego*
$ 121.00
Tran
Mileage /Parking CSMFO Conf (174.60mi)
$ 106.00
Total
$ 6,052.58
*$ 0.55 /mile
Meeting Date Item Number
01127111 VI. E. 1.
COST,4 9VESA SANr�A���rS7RrC2"
Memorandum
..... an Independent Special Distnct
To: Board of Directors
Via: Scoff Carroll, General Manager em
From: Marc Davis, Treasurer
Date: January 27, 2011
Subject: Investment Report for the Month of December 2010
Summary
is Attached is the Investment Report for the month of December 2010. As required by the
District's Statement of Investment Policy, the Investment Report delineates all
investment activity during the month.
Staff Recommendation
Approve the Investment Report for the month of December 2010.
Analysis
This report lists the types of securities held in the District's portfolio, the institutions from
which the securities were purchased, maturity dates and interest rates as of December
31, 2010. The District's investments are in compliance with the Statement of
Investment Policy adopted by the Board at the June 21, 2010 regular meeting, as well
as the California Government Code. The market values in this report were provided by
our third party custodian, Bank of New York, except for the Local Agency Investment
Fund (LAIF). The market value of LAIF was provided by the State Treasurer's Office. It
does not represent the value of the underlying securities within the pool, but rather the
par or cost amount, which is the amount the District is entitled to withdraw. This
reporting practice is consistent with industry standard practices for similar funds.
•
Board of Directors
January 27, 2011
Page 2 of 3 is
The weighted average stated rate of return (current yield) for the District's investment
portfolio as of December 31, 2010, was 1.053 %. The yield to maturity of the portfolio
was 1.076 %. The District's weighted average interest rate was 61 basis points
(0.614 %) above the daily effective yield of LAIF, which was 0.462% as of December 31,
2010. The weighted average number of days to maturity for the District's total portfolio
was 688 days (1.89 years). The average duration of the underlying securities in LAW
as of December 31, 2010, which is the most current information available, was 215
days.
The District's investment portfolio is in compliance with its liquidity limitations, which
requires that a minimum of 20.00% of the portfolio must mature within one year. The
percentage of the portfolio maturing in less than one year as of December 31, 2010
was 54.55 %.
As of December 31, 2010, the District has adequate operating reserves necessary to
meet its obligations for the next six months.
Strategic Plan Element & Goal
This item supports achieving Strategic Element No. 7.0, Finances, by ensuring the short
and long -term fiscal health of the District.
•
Legal Review
Legal review is not required.
Financial Review
The portfolio was budgeted to earn an average of 1.25% for the year ending June 31,
2011.
Committee Recommendation
Review by the Investment Oversight Committee is not required this month.
Public Notice Process
Copies of this report are on file with the entire agenda packet at District Headquarters.
r�
N
Board of Directors
January 27, 2011
• Page 3 of 3
Alternative Actions
•
C,
1. Refer the matter back to staff
Attachments
Treasurer's Report of Pooled Cash and Investments as of December 31, 2010
3
COSTA MESA SANITARY DISTRICT
Treasurer's Report of Pooled Cash and Investments
December 31, 2010 •
Deposits Outstanding
Bank Balance In Transits Checks Book Balance
Active Accounts:
Bank of America $ 27,223.19 - 197,510.90 $ (170,287.71)
Reconciling Items - - - -
Total Active Accounts
27,223.19
- 197,510.90
(170,287.71)
Market Adjustment:
Market Value
Increase Decrease
Cost
Investments:
Local Agency Investment Fund
$ 7,986,146.05
- -
$ 7,986,146.05
Money Market/Sweep Account
1,015,846.03
-
1,015,846.03
Federal Agency Securities
7,467,716.25
32,283.75 -
7,500,000.00
Total Investments
16,469,708.33
32,283.75 -
16,501,992.08
Total Pooled Cash & Investments
$ 16,496,931.52
$ 32,283.75 $ 197,510.90
$ 16,331,704.37
•
Costa Mesa Sanitary District
Pooled Cash and Investments by Fund
December 31, 2010
CMSD Solid Waste Activities
CMSD Liquid Waste Activities
Asset Replacement Fund
Total Pooled Cash & Investments
Marcus D. Davis
Treasurer /Director of Finance
1
1/18/11
Date
$ 5,374,807.82
10,860,621.55
96,275.00
$ 16,331,704.37
• COSTA MESA SANITARY DISTRICT
Investment Activity Summary
December 31, 2010
•
Total investments outstanding as of November 30, 2010
Additions:
Gain on sale of investment
Investment purchases
Deductions:
Investment maturity /sale proceeds
Loss on sale of investment
Investments called
Net increase (decrease) in Sweep Account
Net increase (decrease) in LAIF
Total investments outstanding as of December 31, 2010
2
$ 12,395,733.09
2,000,000.00
(1,000,000.00)
(113,741.01)
3,220,000.00
$ 16,501,992.08
COSTA MESA SANITARY DISTRICT
Investment and Investment Earnings
December 31, 2010
CUSIP
Number
Investment
Purchase
Date
Maturity
Date
Coupon
Rate
n/a
Local Agency Investment Fund
n/a
n/a
0.462%
n/a
Bank of New York -Sweep Acct
n/a
n/a
0.000%
3134G1GZ1
Federal Home Loan Mortgage
07/07/10
07/07/15
2.750%
3136FMP24
Federal National Mortgage Assn
07/07/10
07/07/15
2.370%
3136FM3D4
Federal National Mortgage Assn
07/28/10
07/28/15
1.500%
3134G1TR5
Federal Home Loan Mortgage
09/30/10
09/30/15
2.000%
3133714L7
Federal Home Loan Bank
10/06/10
10/06/14
1.600%
31331J2P7
Federal Farm Credit Bank
11/17/10
11/17/14
1.250%
31331,13D3
Federal Farm Credit Bank
12/01/10
12/01/14
1.600%
313371 WQ5
Federal Home Loan Bank
12/09/10
06/09/14
1.375%
Totals
"Represents the LAIF daily rate at 12/31/10
3
Investment
Cost
$ 7,986,146.05
1,015,846.03
1,000,000.00
1, 000, 000.00
500, 000.00
1,000,000.00
1,000,000.00
1,000,000.00
1,000,000.00
1,000,000.00
Interest
Earned at
12/31/10
n/a **
n/a
13,291.66
11, 455.00
5,055.55
3,777.77
1,527.77
1,333.33
840.27
$ 16,501,992.08 $ 37,281.35
Comments
• • •
COSTA MESA SANITARY DISTRICT
•
Summary of Policy Limitations
December 31, 2010
Current %
of Market Value
Description
12/31/10
Maximum %
U.S. Treasury Bills
0.00%
Unlimited
U.S. Treasury Notes
0.00%
Unlimited
Federal Agency Issues:
FICB
0.00%
Unlimited
FLB
0.00%
Unlimited
FHLB
12.08%
Unlimited
FHLMC
12.04%
Unlimited
FNMA
9.14%
Unlimited
FFCB
12.07%
Unlimited
Other *
0.00%
Unlimited
Banker's Acceptances
0.00%
25%(1)
.
Certificates of Deposit
0.00%
25%
Negotiable Certificates of Deposits
0.00%
25%(1)
Commercial Paper
0.00%
25%(1)
Medium Term Corporate Notes
0.00%
20%(1)
LAIF (Local Agency Investment Fund)
48.49%
40,000,000
Shares of Benefical Interest
0.00%
20%
Money Market/Mutual Funds (Sweep Acct)
6.17%
10% per fund (2)
Total
100.00%
% of portfolio maturing under one year
54.55%
no less than 20%
% of portfolio maturing over one year
45.45%
100.00%
(1) Further limited to 10% in any single issuer
(2) Also limited to 20% in total.
•
"These securities are not considered for purchases:
SBA, GNMA, TVA and SALLIEMAE
4
COSTA MESA SANITARY DISTRICT
Schedule of Investments by Instrument Type
December 31, 2010
` "Represents the LAIF daily rate at 12/31/10
i
• •
Purchase
Maturity
Coupon
Investment
%of
Market
%of
Description
Broker /Dealer
Date
Date
Rate
Cost
Portfolio
Value
Portfolio
Comments
State Treasurer's Pool
LAIF
n/a
Continuous
0.462%
$ 7,986,146.05
$ 7,986,146.05
POOL
Total State Treasurer's Pool
7,986,146.05
48.40%
7,986,146.05
48.49%
Money Market Mutual Fund
Bank of New York
n/a
Continuous
0.000%
1,015,846.03
1,015,846.03
SWEEP
Total Money Market Mutual Fund
1,015,846.03
6.16%
1,015,846.03
6.17%
Federal Home Loan Bank
UnionBanc
10/06/10
10/06/14
1.600%
1,000,000.00
995,480.00
FHLB
Federal Home Loan Bank
UnionBanc
12/09/10
06/09/14
1.375%
1,000,000.00
993,906.25
FHLB
Total Federal Home Loan Bank
2,000,000.00
12.12%
1,989,386.25
12.08%
Federal Home Loan Mortgage
E.J. De La Rosa
07/07/10
07/07/15
2.750%
1,000,000.00
1,000,170.00
FHLMC
Federal Home Loan Mortgage
E.J. De La Rosa
09/30/10
09/30/15
2.000%
1,000,000.00
983,420.00
FHLMC
Total Federal Home Loan Mortgage
2,000,000.00
12.12%
1,983,590.00
12.04%
Federal National Mortgage Association
E.J. De La Rosa
07/07/10
07/07/15
2.370%
1,000,000.00
1,006,280.00
FNMA
Federal National Mortgage Association
E.J. De La Rosa
07/28/10
07/28/15
1.500%
500,000.00
499,860.00
FNMA
Total Federal National Mortgage Association
1,500,000.00
9.09%
1,506,140.00
9.14%
Federal Farm Credit Bank
E.J. De La Rosa
11/17/10
11/17/14
1.250%
1,000,000.00
989,340.00
FFCB
Federal Farm Credit Bank
UnionBanc
12/01/10
12/01/14
1.600%
1,000,000.00
999,260.00
FFCB
Total Federal Farm Credit Bank
2,000,000.00
12.12%
1,988,600.00
12.07%
Total Investments
$ 16,501,992.08
100.00%
$ 16,469,708.33
100.00%
` "Represents the LAIF daily rate at 12/31/10
i
• •
• •
COSTA MESA SANITARY DISTRICT
Investment Portfolio
December 31, 2010
Total Investment Portfolio
Total Portfolio
Weighted Avg Interest Rate 1.053%
Weighted Avg Yield to Maturity 1.076%
Weighted Avg Days to Maturity 688 Days 1.89 Years
"Represents the LAIF daily rate at 12/31/10
D
Investment
Cost
$ 7,986,146.05
1,015,846.03
1,000,000.00
1,000,000.00
500,000.00
1,000,000.00
1,000,000.00
1,000,000.00
1,000,000.00
1,000,000.00
$ 16,501,992.08
Investment
Purchase
Maturity
Days to
Coupon
Yield to
Broker /Dealer
Type
Date
Date
Maturity
Rate
Maturity
Local Agency Investment Fund
Pool
1
0.462%
0.462%
Bank of New York
Sweep
1
0.000%
0.000%
E.J. De La Rosa
FHLM
07/07/10
07/07/15
1,649
2.750%
2.750%
E.J. De La Rosa
FNMA
07/07/10
07/07/15
1,649
2.370%
2.370%
E.J. De La Rosa
FNMA
07/28/10
07/28/15
1,670
1.500%
2.229%
E.J. De La Rosa
FHLM
09/30/10
09/30/15
1,734
2.000%
2.000%
UnionBanc
FHLB
10/06/10
10/06/14
1,375
1.600%
1.600%
E.J. De La Rosa
FFCB
11/17/10
11/17/14
1,417
1.250%
1.250%
UnionBanc
FFCB
12/01/10
12/01/14
1,431
1.600%
1.600%
UnionBanc
FHLB
12/09/10
06/09/14
1,256
1.375%
1.375%
Total Investment Portfolio
Total Portfolio
Weighted Avg Interest Rate 1.053%
Weighted Avg Yield to Maturity 1.076%
Weighted Avg Days to Maturity 688 Days 1.89 Years
"Represents the LAIF daily rate at 12/31/10
D
Investment
Cost
$ 7,986,146.05
1,015,846.03
1,000,000.00
1,000,000.00
500,000.00
1,000,000.00
1,000,000.00
1,000,000.00
1,000,000.00
1,000,000.00
$ 16,501,992.08
COSTA MESA SANITARY DISTRICT
For all Maturities with Market Values
December 31, 2010
"Represents the LAIF daily rate at 12/31/10
• i
•
Net
Purchase
Maturity
Intuition
Investment
Coupon
Investment
Market
Accrued
Gain /(Loss)
Date
Date
Broker /Dealer
Type
Par
Rate
Cost
Value
Interest
If Sold
n/a
Continuous
LAIF
POOL
$ 7,986,146.05
0.462%
7,986,146.05
7,986,146.05
-
-
n/a
Continuous
Bank of New York
SWEEP
1,015,846.03
0.000%
1,015,846.03
1,015,846.03
-
-
07/07/10
07/07/15
E.J. De La Rosa
FHLMC
1,000,000.00
2.750%
1,000,000.00
1,000,170.00
13,291.66
170.00
07/07/10
07/07/15
E.J. De La Rosa
FNMA
1,000,000.00
2.370%
1,000,000.00
1,006,280.00
11,455.00
6,280.00
07/28/10
07/28/15
E.J. De La Rosa
FNMA
500,000.00
1.500%
500,000.00
499,860.00
-
(140.00)
09/30/10
09/30/15
E.J. De La Rosa
FHLMA
1,000,000.00
2.000%
1,000,000.00
983,420.00
5,055.55
(16,580.00)
10/06/10
10/06/14
UnionBanc
FHLB
1,000,000.00
1.600%
1,000,000.00
995,480.00
3,777.77
(4,520.00)
11/17/10
11/17/14
E.J. De La Rosa
FFCB
1,000,000.00
1.250%
1,000,000.00
989,340.00
1,527.77
(10,660.00)
12/01/10
12/01/14
UnionBanc
FFCB
1,000,000.00
1.600%
1,000,000.00
999,260.00
1,333.33
(740.00)
12/09/10
06/09/14
UnionBanc
FHLB
1,000,000.00
1.375%
1,000,000.00
993,906.25
840.27
(6,093.75)
Total Investments
$ 16,501,992.08
16,501,992.08
1 6,469,708.33
37,281.35
(32,283.75)
"Represents the LAIF daily rate at 12/31/10
• i
•
0 0
COSTA MESA SANITARY DISTRICT
Call Schedule
December 31, 2010
Type of Purchase Maturity Coupon
Investment
Date
Date
Rate
Par Value
FHLMC
7/710
07/07/15
2.750%
1,000,000.00
FNMA
07/07/10
07/07/15
2.370%
1,000,000.00
FNMA
07/28/10
07/28/15
1.500%
500,000.00
FHLMC
09/30/10
09/30/15
2.000%
1,000,000.00
FHLB
10/06/10
10/06/14
1.600%
1,000,000.00
FFCB
11/17/10
11/17/14
1.250%
1,000,000.00
FFCB
12/01/10
12/01/14
1.600%
1,000,000.00
FHLB
12/09/10
06/09/14
1.375%
1,000,000.00
Investment
Cost
Call Features
500,000.00
Callable 1/7/11 w /10 days notice
1,000,000.00
Callable 7/7/11 w /10 days notice
1,000,000.00
Callable 7/28/11 w /10 days notice, quarterly thereafter
1,000,000.00
Callable 3/30/11 w/5 days notice, quarterly thereafter
1,000,000.00
Callable 1/6/11 w/5 days notice and anytime after
1,000,000.00
Callable 11/17/11 w/7 days notice and anytime after
1,000,000.00
Callable 3/1 /11 w/5 days notice and anytime after
1,000,000.00
Callable 6/9/11 w/5 days notice and anytime after
Totals $ 7,500,000.00 7,500,000.00
0
• i •
COSTA MESA SANITARY DISTRICT - MATURITIES DISTRIBUTION
December 31, 2010
70%
-------------------------------------------------------------
- - - - --
Cost
so °°
-------------------------------------------------------
In Thousands
54.% 55%
- ------------------------------------ -------------------
1 - 180 Days
$ 9,002
50%
- -- ------------------------------------ -------------------
181 - 365 Days
-
40
1 - 2 Years
24.24%
30%
-- -------------------------------------------------------
21.21%
2 - 3 Years
-
20%
3 - 4 Years
4,000
10%
----------
0.00 /0 0.00% ----------- o------ - - - - -- - -- --
4 - 5 Years
3,500
0.00%
-
TOTAL
$ 16,502
0%
-
1 -180 181 -365 1 -2 2 -3 3 -4 4 -5
Days Days Years Years Years Years
• i •
Costa Mesa Sanitary District
Yield Curve Data
as of December 31, 2010
3.00%
---- 3 morrth T -Bill
6 month T -Bill
2 year T -Note
2.50%
-.3 year T -Note
f
5 year T -Note
-- -CMSD- monthly
2.00%
---- �LAIF- monthly
%
OC Pool - monthly
i
I
,.
1.50
i
Aw-
1.00%
r
0.50%
0.00°%
,'O
1\ � \\ �j6�,yO
r� \��O 'may \ryO 'l°� \ryO ^�ryO �O •�`V" �r�rd' 'P��O ^�ryO � \� 1�`Y \R�O �0�0 \`V O
13
Meeting Date Item Number
w
01/27111 IX. A.
(WT TCT
COSTq'WESA SAj -A ky -ISTR,
... an Independent ecia(IDistrict
Memorandum
To: Board of Directors
From: Scott Carroll, General Manager
Date: January 27, 2011
Subject: Social Media Policy
Summary
A strategic goal for the District is to develop a Facebook page (Strategic Goal No. 4.1).
The purpose for developing a Facebook page stems from public demand and the rapid
growth of social media use by other local, state and federal government entities as an
indication that social media can be used effectively to enhance constituent
communications.
• However, the use of social media presents opportunity and risk to the District. In
general, the District supports the use of social media technology to enhance
communication, collaboration and information exchange to meet our strategic goals.
The attached documents are proposed District social media use policies, protocols
and procedures intended to mitigate associated risks from use of this technology
where possible.
Staff Recommendation
That the Board reviews the attached policies and provides direction to staff
Analysis
Proposed policies, protocols and procedures have been developed for Board
consideration that will try to mitigate potential risks for establishing and monitoring
social media tools such as Facebook, Twitter, YouTube and other forms of technology.
Attachment A is a sample policy for social media users, such as the public, while
Attachment B is an internal policy for District staff.
District Counsel has reviewed said policies and provided comments, which are
attached hereto as Attachment C. District Counsel has raised some legal issues that
• should be discussed by the Board prior to implementing any type of social media
technology such as Facebook.
Protecting our community's health 6y providing solid waste and sewer collection services
crosdca.gov
Board of Directors
January 27, 2011
Paae 2 of 2
Strategic Element & Goal
This issue supports achieving Strategic Element No. 4.0, Public Relations, and
Strategic Goal No. 4. 1, Develop a Facebook page.
Legal Review
District Counsel has finished reviewing proposed social media policies and has
provided written comments (Attachment C).
Financial Review
There is no cost to the District to have a Facebook. There will be some intangible
internal costs for staffing and managing its Facebook, but those costs can be
absorbed in the budget.
Committee Recommendation
Not applicable
Public Notice Process
Copies of this report are on file and will be included with the entire agenda packet for
the January 27, 2011 Board of Directors regular meeting at District Headquarters and
on District's website.
Alternative Actions
1. Do not use social media technology such as Facebook as a communication tool
to the public until issues related to advance technology are resolved in the
courts.
Attachments A: CMSD Social Media Policy
B: CMSD Administrative Regulation
C: District Counsel Review of Social Media Policies
J
•
•
i
i
Attachment A
Costa Mesa Sanitary District Social Media Policy
A. Privacy Policy and Disclaimer
Any individual accessing, browsing and using the District's Social Media site accepts without limitation
or qualification, the District's Social Media Policies (hereafter "Policies "). These terms and conditions
apply only to the Social Media sites (defined here as third party hosted online technologies that facilitate
social interaction and dialogue, such as Facebook, Myspace, Twitter and Youtube) that are managed
by the District. The District maintains the right to modify these Policies without notice. Any modification
is effective immediately upon posting the modification on the Social Media Policy page unless otherwise
stated. Continued use of the District's Social Media site following the posting of any modification
signifies acceptance of such modification.
All users of the District Social Media site are also subject to the site's own Privacy Policy. The District
has no control over a site's privacy policy or their modifications to it. The District also has no control
over content, commercial advertisements, or other postings produced by the Social Media site that
• appear on the District's site as part of the site's environment.
The District operates and maintains its Social Media sites as a public service to provide information
about District programs, services, projects, issues, events, and activities. The District assumes no
liability for any inaccuracies these Social Media sites may contain and does not guarantee that the
Social Media sites will be uninterrupted or error —free.
B. Posts Policy
Although we encourage posts and comments on the District's Social Media sites that allow posts, these
sites are limited public forums and are moderated by District staff. All posted content (comments,
photos, links, etc.) must be related to the topic at hand. The following types of posts and comments are
prohibited:
• not topically related to the particular article being commented upon;
• promoting or advertising commercial services, entities or products;
• supporting or opposing political candidates or ballot propositions;
• obscene content;
• illegal activity or encouragement of illegal activity,
• Promoting, fostering or perpetuating discrimination on the basis of creed, color, age,
religion, gender, martial status, status with regard to public assistance, national origin,
physical or mental disability, or sexual orientation;
• Information that may tend to compromise the safety of the public or public systems;
• Content that violates a legal ownership interest of any other party or
• • Anonymous posts.
Attachment A
The District reserves the right to remove posted content that does not comply with these policies. All
posts and comments uploaded to the Districts Social Media sites that allow posts will be periodically •
reviewed. All posts and comments are public records subject to public disclosure under the Public
Records Act.
C. Links Policy
1. Links to other Social Media Sites and External Websites Provided on the Districts' Social Media Sites
The District may select links to other Social Media sites and outside websites that offer helpful
resources for users. Once an individual links to another page or site, the Districts Policies no longer
apply and you become subject to the policies of that page or site. The District's Social Media sites are
intended specifically to share information about the District programs, events, and services. The District
is not responsible for the content that appears on these outside links and provides these links as a
convenience only. Users should be aware that these external pages and sites and the information
found on those pages and sites are not controlled by, provided by or endorsed by the District. The
District reserves the right to delete links posted by outside individuals that violate the District's Posts
Policy at any time without notice.
2. Links by Other Entities to the District Media Sites
It is not necessary to get advance permission to link to the Districts' sites; however, entities and
individuals linking to the District Social Media sites may not capture any of the District's Social Media
sites within frames, present District content as their own or otherwise misrepresent any of the Districts
Social Media site content. Links to the District sites should not in any way suggest that the District has
any relationship affiliation with that organization or that the District endorses, sponsors, or recommends
the information, products or services of that site.
D. Copyright Policy •
All information and materials generated by the District and provided on the District's Social Media sites
are the property of the District. The District retains copyright on all text, graphic images and other
content that was produced by the District and found on the page. You may print copies of information
and material for your own non - commercial use, provided that you retain the copyright symbols or other
such proprietary notice intact on any copyrighted materials you copy. Please include a credit line
reading: "credit: Costa Mesa Sanitary District Facebook (or Twitter or Myspace) Page" or "Courtesy of
the Costa Mesa Sanitary District"
Commercial use of text, District logos, photos and other graphics is prohibited without the express
written permission of the District. Use of the Districts logo is prohibited for any non- governmental
purpose. Any person reproducing or redistributing a third party copyright must adhere to the terms and
conditions of the third party copyright holder. If you are a copyright holder and you feel that the District
did not use an appropriate credit line please notify the District with detailed information about the
circumstances, so that the copyright information can be added or the material in question can be
removed.
E. Contact Us
If you have any questions or concerns about the District's Social Media Policy or its implementation, or
if you find incorrect information or are interested in seeking permissions that fall outside of the
guidelines above, please contact the Costa Mesa Sanitary District.
•
2
11
t►
•
Attachment B
Costa Mesa Sanitary District
Administrative Regulations No.
Board of Directors Approved
SUBJECT: SOCIAL MEDIA USE
PURPOSE: To establish procedures for using social media while at the
workplace
I. Purpose
The policy outlines the protocol and procedures for use of social media to
publicize official District services and events. In addition, this policy addresses the
responsibilities of individual employees and District officials with regard to social
media and the use of District resources (time /equipment), as well as responsibilities
related to the public records and open meeting laws.
II. Definitions
A. Social Media - various forms of discussions and information - sharing,
including social networks, blogs, video sharing, podcasts, wikis, message boards,
• and online forums, Technologies include: picture- sharing, wall - postings, fan pages,
e -mail, instant messaging and music - sharing. Examples of social media
applications include but are not limited to, Google, and Yahoo Groups, (reference,
social networking), Wikipedia (reference), MySpace (social networking), Facebook
(social networking), YouTube ( social networking and video sharing), Flickr, (photo
sharing), Twitter ( social networking and microblogging), Linkedln (business
networking), and news media comment sharing /blogging.
B. Social Networking- the practice of expanding business and /or
social contacts by making connections through web -based applications. This policy
focuses on social networking as it relates to the Internet to promote such
connections for official District business and for employees, elected and appointed
officials who are using this medium in the conduct of official District business.
III. Policy
A. All official District social media sites will be administered by the
General Manager or his designee. These social media sites shall be used for the
limited purpose of informing the public about District business, services and events.
Individual departments may not have their own pages /sites. Individual departments
wishing to add content to official District social media sites may submit a request to
the General Manager. The Districts web site, www.crosdca.gov will remain the
official location for content regarding District business, services and events.
Whenever possible, links within social media formats should direct users back to
• the District web site for more information, forms, documents or online services
necessary to conduct business with Costa Mesa Sanitary District.
Social Media Use Policy
Page2of3
B. District employees and appointed and elected officials shall not •
disclose information about confidential District business on either the Districts
social media sites or personal social media sites. In addition, all use of social media
sites by elected and appointed officials shall be in compliance with California's
open meeting laws. Employees and elected or appointed officials' posts are a
reflection of their own views and not necessarily those of the District.
C. Posting/ Commenting Guidelines
1. All postings made by the District to social media sites will
contain information and content that has already been published or broadcast in an
official manner. The District will not comment on other social media member's sites.
All official social media postings by the District will be done solely on the District's
social media sites or in response to postings made on the District's social media
sites
2. The District reserves the right to remove content that is
deemed in violation of this policy or any applicable law. Any participants on the
Districts official social media sites who are in continual violation of the
postings /commenting guidelines may be removed from the Districts site. The
District will only post photos for which it has copyright or owner's permission to use.
3. Direct messages sent to social media accounts will be
treated as general correspondence and kept in accordance with retention
schedules provided by the CMSD Records Retention Program.
4. Chat functions in any social media sites will not be used. •
5. Links to all social media networks to which the District
belongs will be listed on the District's official website. Interested parties wishing to
interact with these sites will be directed to visit the Districts web site for more
information on how to participate.
6. The District reserves the right to temporarily or permanently
suspend access to official District social media at any time.
IV. Procedures
A. The General Manager or his designee will be responsible for
responding to comments and messages as appropriate whenever possible, the
District will direct users back to the District's official web site for more information,
forms, documents, or online services necessary to conduct business with the Costa
Mesa Sanitary District.
B. The District may invite others to participate in its social media sites.
Such invitations will be based upon the best interests of the District as determined
by the District in consultation with the General Manager or designee.
•
i
Social Media Use Policy
Paae 3 of 3
• V. Responsibilities
A. It is the responsibility of employees, and appointed and elected
officials to understand the procedures as outlined in this policy.
B. Employees who are not designated by the General Manager to
access social media sites for official business are prohibited from accessing social
media sites utilizing the District computing equipment and/ or the District's web
access. While at work, employees who are not granted access via District systems
and computing equipment may use personal computing devices and personal web
accounts to access social media sites only during non- working hours such as
lunch periods and breaks.
C. The General Manager will designate a District staff person to char
the Website Committee that will review website and social media formats, contents,
and standards. The committee will consist of non - management staff and will meet
every quarter (once every three months)
D. The General Manager will determine if a request is appropriate and
adheres to the guidelines of this policy.
E. All content posted on official District social media sites must comply
with District web standards. Employee or District confidentiality shall be maintained
in accordance with all applicable laws and District policies. If a question arises
is regarding the use or posting of confidential information on a social media site, the
matter shall be referred to the General Manager for review. The information in
question shall not be posted, or if already posted, shall be removed until an opinion
is rendered by General Manager or District counsel. Notwithstanding the opinion of
the District counsel, the General Manager reserves the right to restrict or remove
District information from an official District social media site if the General Manager
believes that the information does not serve the best interest of the District.
F. All social media based services to be developed, designed,
managed by or purchased from any third party source for use requires appropriate
budget authority and approval from the Board of Directors.
•
Attachment C
LAW OFFICES OF
HARPER & BURNS LLP
.A LIMITED LIABILITY PAR "INERSHIP INCLINING A PROPESSSIUNAL CORPORATION
JOHN R. HARPER*
ALAN R. BURNS
COLIN R. BURNS
OF COUNSEL
JUDI A. CURTIN`
MICHAEL MONTGOMERY*
"A PROFESSIONAL CORPORATION
To: District Manager
From: Associate District Counsel
Date: January 14, 2011
Re: Review of Social Media Policy
453 S. GLASSELL S'I'REE-I
ORANGE.. CALIFORNIA 92866
(714) 771 -7728
FAX 1714] 744 -3350
RIVERSIDE /SAN BERNARDINO
(951) 674 -0695
The District desires to operate social media sites and forwarded a copy of a Social Media Policy
to our office for review. We made general comments and noted some areas we may want to
address below.
Facebook and social media sites, while good public outreach tools, also raise a host of issues,
including the creation of a public or limited public forum and the First Amendment challenges
that go along with that (no censorship, no viewpoint discrimination), creation of a public record,
potential for Brown Act violations when members of legislative bodies post on the site, keeping
out political activity, public records disclosure and retention, and copyright..
First Amendment
Unlike a website, where the host controls the content, social media sites are interactive, allowing
the public to post messages. By creating a Facebook page, we are creating a forum for the public
to speak. In that regard, we are creating a designated or limited public forum. You have
recognized and addressed this in your policy. It is important to keep the forum limited. Your
policy includes good verbiage prohibiting certain topics of discussion at "B. Posts Policy." In
addition to listing the types of posts that are prohibited, it is a good idea to state what is
permitted, i.e., "Posts or discussion on this site must relate to District business. Any post that
does not relate to District business is not permitted and will be removed." 'We can then state that
certain topics are expressly excluded, including political speech, speech not topically related to
the particular article being commented on, etc. We can also control the topics of discussion by
setting our fan page so that only authorized District staff can select a new topic.
•
•
• District Manager
Review of Social Media Policy
Page 2 of 4
January 14, 2011
We also suggest that instead of prohibiting posts "promoting or advertising commercial services,
entities or products," we simply prohibit "commercial speech." The phrase "commercial speech"
has been exhaustively analyzed by the Courts and should include the broadest range of
commercial transactions.
Note that in limiting or regulating the public's speech on our social media sites, we can prohibit
certain topics but we cannot regulate viewpoint. In other words, we cannot allow a topic to be
discussed and then, within that topic, exclude a certain viewpoint. There is an argument that a
policy that only prohibits "disparaging" racial speech is viewpoint discrimination, as racial
speech as a topic would be permitted but disparaging speech as a viewpoint is prohibited. I note,
however, that government social media polices frequently provide that hateful or disparaging
racial speech is not allowed, and I am not aware of a social media policy being challenged on this
ground. I also note that the Facebook corporate policy itself prohibits "hateful" speech, which
would provide an additional layer of protection.
Further, the portion of the policy allowing the General Manager to determine if a request is
appropriate, or to remove a post, needs to have objective standards for making those
• determinations. Without objective standards to determine which posts are not appropriate, or
which to remove, the policy provides unconstitutional "unfettered discretion." Further, the
portion of the policy that allows questionable postings to be blocked or removed until an opinion
is rendered by the General Manager or District Counsel is problematic because it is a censorship
scheme for which there are no objective standards and for which there is no determination that a
post actually violates the policy before it is removed.
Regarding the option of allowing other parties to link to the District's sites, I assume that we are
not going to have external links from our Facebook site to other entities. If so, we need to have
objective standards for determining which entities to link.
We should also make our guidelines available by hyperlink. We could even decide to require
users to agree to the District's policy before accessing our Facebook site (such as by requiring
users to click "I Agree" when presented with District's policy, if Facebook allows this function),
but this is uncommon in the Facebook arena.
Consistency with our own ARs
We want to ensure the Social Media policy is consistent with our Administrative Regulations,
including ARs 1.2 and 5.1. Regulation 5.1 seems to allow the Board to post on the District's
official website via requests to the Board Secretary. The rules for the Facebook site would be
different, as the Board should not post on the Facebook site.
•
District Manager
Review of Social Media Policy
Page 3 of 4
January 14, 2011
We also may have an Administrative Regulation that provides that electronic postings are not
public records, but the Social Media policy provides that they will be retained.
Brown Act
Open government issues are also a concern. If members of the Board of Directors post on
District's sites, an illegal meeting could occur in violation of the Brown Act.
The Brown Act prohibits members of legislative bodies from "us[ing] a series of
communications of any kind, directly or through intermediaries, to discuss, deliberate or take
action on any item of business that is within the subject matter jurisdiction of the legislative
body." (Gov. Code § 54952.2(b).)
This would prohibit the Board from discussing District business on Facebook and forming a
collective concurrence outside of an agendized meeting.
We will need to keep an eye out to ensure Directors do not use the Facebook page to comment on
District business. And because District business should be the only topic of discussion on the
site, Board Members should not post on the Facebook site at all.
Record Retention and Disclosure
Whether posts need to be retained and released as public records is unresolved. An argument can
be made that Facebook site content is not required to be retained because it is not specifically
required to be kept by law nor is it necessary to be kept in the discharge of the District's business.
The Public Records Act contains a definition of "public record," which includes "any writing
containing information relating to the conduct of the public's business prepared, owned, used or
retained by any state or local agency regardless of physical form or characteristics," including
electronic communications (Gov. Code § 6252(e) & (g).) The posts will be prepared or used by
the District, so they appear to be public records. The problem is that the District does not retain
the posts. The posts are retained by Facebook. The extent to which posts or other information on
Facebook sites (such as our "friends" personal information) must be disclosed has not been
resolved by the Courts.
As the above issues are unresolved, users should expect that their posts and personal information
may be disclosed in response to a Public Records Act request. It is doubtful that a person could
make a strong privacy argument in anything they post publically on the Internet anyway. To
mitigate or prevent District from having to release individual users' personal information, we
should make our content viewable by "everyone" so persons wishing to view our site do not need 0
District Manager
Review of Social Media Policy
Page 4 of 4
January 14, 2011
to become our "friend" (thereby opening up all of their personal information) to gain full access.
Copyright
Copyright infringement is an issue. We need to include verbiage in our policy that states that
users agree that any content or photos they post on our website is their own and will not violate
copyright or any other intellectual property rights of third parties. We should also request
indemnification for copyright and IP infringement.
Colin Burns
Associate District Counsel
40
Meeting Date Item Number
01/27/11 IX. B.
O`°� MESA 1.� lJ Tq?.T 1-
• ... an Independent Spe of Distlict
Memorandum
To: Board of Directors
Via: Scott Carroll, General Manager
From: Sherry Kallab, Administrative Manager
Date: January 27, 2011
Subject: Quarterly Budget Report
Summary
The following .report is a brief analysis of District expenditures for the second quarter
(October — December) of the fiscal year.
Staff Recommendation
That the Board of Directors receive and file this report.
Analysis
Overall, the solid and liquid waste funds are projected to have a surplus by the end of
the fiscal year. The Solid Waste Fund is project to have a surplus balance of
$134,590 and the Liquid Waste Fund is projected to have a surplus balance of
$317,110. Some line items are projected to exceed approved budget amounts, staff is
monitoring these expenditures closely and will request budget adjustments
accordingly.
Please see attached report for more detail analysis. The next quarterly budget report
will be presented to the Board on April 28, 2011.
Strategic Element & Goal
This item supports achieving Strategic Element No. 7.0, Finance Goal No. 7.1,
Develop quarterly budget reports.
Legal Review
• Not applicable.
Protecting our community's teaftt and tfie environment by providing sofidwaste and sewer co(rection services.
wuw. crosdca.gov
Board of Directors
January 27, 2011
Page 2 of 2
t
•
Financial Review
See attached report.
Committee Recommendation
Not applicable
Public Notice Process
Copies of this report are on file and will be included with the entire agenda packet for
the January 27, 2011 Board of Directors regular meeting at District Headquarters and
on District website.
Alternative Actions
1. Refer the matter back to staff for additional information.
Attachments A: Quarterly Budget Report (October — December, 2010) •
•
SOLID WASTE FUND
• As of December 31, 2010
Account Name: Solid Waste
Prepared by: Teresa Gonzalez
EXECUTIVE SUMMARY
Account # 10- 000000
Attached, please find the latest budget expenditure analysis for the Trash maintenance
operating budget. The projections in this budget are based on run rates in some accounts and
known or anticipated spending in others. Please see budget account information below for
additional detail.
10 -11
10 -11
10 -1
10 -11
Original
Carry
Adjustments
Working
Budget
Forward
Bud et
$5,323,110
$127,390
$0
$5,450,500
The annual working budget for this fund is $ 5,450,500 after the $127,390 carry forward of AB
939 recycling grant funds.
To date we have expended $2,371,401 and are projecting full year expenditures to be
• $5,315,910 for a projected year -end balance of $134,590 resulting primarily from the salaries
and benefits projected to be approximately $21,900 below budget, special programs projected
to be approximately $26,760 below budget, and the projected non -use of the entire annual
contingency in the amount of $95,000.
The following sections provide summary information about the status of any given account
number that may need additional clarification. Please feel free to contact me if you have any
questions or need additional information about this report.
PERSONNEL
Overall, personnel expenses are running under budgeted amounts by approximately
$21,900. This is primarily a result of the retirement of the permit processing specialist during
the month of November and the Office Specialist II position staffed on a part-time basis
during the first half of the fiscal year, with temporary staffing planned for the remainder of the
year. The budget for Overtime in the amount of $3,000 continues to be available to provide
staff time at the various recycling program events.
•
M &O
M &O accounts are expected to come in under planned budget levels, providing a total
balance of $85,930. The major components of this projected year -end balance are
described in more detail below:
• The projected non -use of the entire annual contingency amount of $95,000.
• The recycling /disposal account is projected to be over budget by $11,980 as a result
of increased tonnage amounts. This amount in excess of budget offsets the
individual savings of the other accounts. The increase in costs and waste tonnage
will be discussed with the CR &R representative during the January 24th Recycling
Committee meeting.
• The fiscal services account is projected to be below budget by $7,600 as a result of
less services required due to District staff assuming additional fiscal responsibilities.
• Special programs are projected to be below budget by approximately $26,760 as a
result of the cost savings in the sharps, household hazardous waste and
pharmaceutical programs. The sharps program account is projected to be under
budget by approximately $15,000 as a result of cost savings resulting from the
change of service providers from Stericycle to Curbside and as a result of the loss of
participation in the program by Rite Aide Pharmacy. The pharmaceutical program
account is projected to be under budget by $8,000 due to the delayed additions of
participants to the program. The savings in both the sharps and pharmaceutical
programs may be offset if new pharmacies are added to the programs. Staff
recommends that it is in the District's best interest to expand both the sharps and
pharmaceutical programs.
CAPITAL OUTLAY
It is projected that the entire capital outlay budget will be expensed by year end. It is
anticipated that most of the expenses for this account will occur in the second half of the
fiscal year. As of December 31, 2010 the expenses recorded in this account have been
records management system ($77), continued website rebuild project ($842), office furniture
($2,552) and server /computer replacement ($489). The remaining funds are budgeted to be
spent on the records management system ($3,123), continued website rebuild ($1,158), and
server /computer replacement ($4,111).
•
•
•
LIQUID WASTE FUND
As of December 31, 2010
Account Name: Sewer Maintenance Account # 20- 000000
Prepared by: Teresa Gonzalez
EXECUTIVE SUMMARY
Attached, please find the latest budget expenditure analysis for the Sewer maintenance
operating budget. The projections in this budget are based on run rates in some accounts and
known or anticipated spending in others. Please see budget account information below for
additional detail.
10 -11
10 -11
10 -1
10 -11
Original
Carry
Adjustments
Working
Budget
Forward
Bud et
$3,446,960
$150,000
$0
$3,596,960
The annual working budget for this fund is $3,596,960 after the $150,000 carry forward of funds
for the fiscal year's 2009 -10 sewer line cleaning project completed in August 2011.
To date we have expended $1,320,874 and are projecting full year expenditures to be
• $3,279,850 for a projected year -end balance of $317,110 resulting primarily from the vacant
Maintenance Supervisor position and the delay in hiring of the Lead Maintenance Worker.
Salaries and benefits are projected to be approximately $202,950 below budget. There is also a
projected non -use of the contingency budget in the amount of $154,760.
The following sections provide summary information about the status of any given account
number that may need additional clarification. Please feel free to contact me if you have any
questions or need additional information about this report.
PERSONNEL
Overall, personnel expenses are running under budgeted amounts by approximately
$202,950. Full time salaries and benefits are projected to be below budgeted amounts
because of the vacant Maintenance Supervisor position, the delay in hiring of the Lead
Maintenance Worker and the retirement of the permit processing specialist. The
Maintenance Supervisor position became vacant around mid - September and is expected to
remain vacant during the remainder of the fiscal year. The Lead Maintenance Worker
position was anticipated to be filled early in the fiscal year, but remained vacant until mid -
November. Overtime salaries are expected to be below budget by approximately $11,550.
•
M &O
M &O accounts are expected to come in under planned budget levels, providing a total
balance of $114,160. The major components of this projected year -end balance are
described in more detail below:
• The projected non -use of the annual contingency amount of $154,760.
The engineering /architectural service account is expected to be below budget by
$20,000. It is expected that the monthly average rate experienced in the first half of
the year will remain the same throughout the fiscal year. The savings in the
engineering account is offset by the $47,000 over budget in the plan check/inspection
account. The adopted budget for this account was based on the assumption that the
new lead maintenance worker would be responsible for 25% of the inspections. The
budget for inspection services was reduced by 25% assuming that the hiring of the
new lead maintenance worker would take place at the beginning of the fiscal year.
Since the hiring was delayed and changes in staffing levels, the continued contracting
of inspection services has been necessary. It is expected that the monthly average
rate experienced in the first half of the year in the plan check/inspection account will
remain the same throughout the fiscal year.
• The professional services account is projected to be over budget by $18,100 due to
expenses associated with internal investigations for violating personnel regulations.
The contract services account is projected to be over budget by $25,500 due to
staffing of the Office Specialist II position with staff from a temporary agency.
However, there will be a savings in the personnel costs due to the position being
temporary vacant.
• The fiscal services account is projected to be below budget by $14,400 as a result of
less services required due to District staff assuming additional fiscal responsibilities.
CAPITAL OUTLAY
It is projected that the entire capital outlay budget will be expensed by year end. The capital
equipment or outlays that have been expensed as of December 31, 2010 are:
• (8) Motorola two -way radios, $4,306
• Awards display corner curio cabinet, $869
• Website rebuild, phase 2 , $7,575
• Records management system, $691
• EOC equip /supplies, $4,615
• Server /computer replacement, $4,405
• Office furniture, $22,972
•
is
•
• •
Expenditure Analysis
10- 000000 Solid Waste
Through 12/3112010
-Frill Year- - Frill Yoar- -Frill Year-
0
Note$ %change ",I lent year
' Finance Proj -bone reflect the meet recent Ruertedy update
t>1
Original
Working
Expenditures
Change
Run -Rate
Finance
Finance
BUDGET
BUDGET
YTD
YTD
YTD 09 -10 to
Percent
Full Year
Projection
Finance
Projected
Proj. %
as of July 1
'10 -'11
12/3112010
1213112009
YTD 10 -11
Change
Full Year
Projections
Balance'
Remaining
EXPENDITURES
Personnel
SALARIES FULL -TIME
291,000
291,000
123,664
32.705
90.960
278%
70,256
247,329
274,000
17,000
6%
SALARIES PART -TIME
22,000
22,000
10,036
10,869
(832)
-8%
20,882
20,073
22.000
-
0%
SALARIES BOARD
16,000
16,000
5.437
2,718
2,718
100%
6,475
10,873
16.000
-
0%
OVERTIME
3,000
3,000
0
533
(533)
•100%
977
0
3,000
-
0%
Benefits
118,200
118,200
46,297
14,544
31,753
218%
28,570
127,160
92,594
370,869
113.300
428,300
4,900
4%
Sub -Total Personnel 450,200 450,200
185,435 61,368
124,066 202%
21,900
5%
M &O
PROFESSIONAL SERVICES
2,100
2,100
485
3.149
(2,664)
-85%
5,486
970
2,800
(700)
-33%
DISTRICT MANAGER
0
0
0
34,573
(34,573)
•100%
35,805
0
0
LEGAL SERVICES
35,500
35,500
14,946
14,303
644
4%
28.086
29.892
35.500
-
0%
FISCAL SERVICES
19,600
19.600
3,104
6,437
(3,334)
-52%
19,061
6.207
12.000
7,600
39%
MEDICAL/Ek'PLOY SERVICES
60
60
35
9
26
289%
35
70
60
-
0%
CONTRACT SERVICES
5,000
5,000
914
209
705
338%
209
1,828
8,000
(3.000)
•60%
COUNTY COLLECTION FEE
15,500
15,500
15,452
15.429
24
0%
15,554
30,905
15.500
-
0%
TRASH HAULER(CRBR)
2,362,000
2,362,000
1.181,733
983,922
197.812
20%
2.361.580
2,363,466
2.364.000
(2,000)
0%
RECYCLINGIDISPOSAL(CR&R)
2.141,020
2,141,020
891,140
872,555
18.585
2%
2.108.307
1,782,279
2.153.000
(11,980)
-1%
CONTAINER COLLECTION COST
16.100
16,100
3,863
4,183
(319)
-8%
16.399
7,726
16.100
-
0%
ELECTIONS
24,500
24,500
0
0
0
0%
0
0
24,500
-
0%
MAINTENANCE
4,400
4,400
2.685
2.584
101
4%
4,142
5.370
4,670
(270)
-6%
OFFICE SUPPLIES
1,000
1,000
410
400
10
2%
7B4
820
1,000
-
0%
MSC COPY
550
550
0
157
(157)
-100%
315
0
550
-
0%
POSTAGE
7,600
7,600
4,098
6,172
(2,074)
•34%
6,283
8,196
7.600
-
0%
COMMUNITY OUTREACH
11,000
11,000
6,413
14,618
(8,204)
-56%
15,858
12,827
11,000
-
0%
SMALL TOOLS/EQUIP
500
500
0
0
0
0%
87
0
500
-
0%
PROF DEVELOPMENT/TRAINING
17,370
17,370
8,354
9,951
(1,597)
-16%
14,856
16,707
17,170
200
1%
LIABILITY INSURANCE
6,500
6,500
5,553
5,752
(199)
-3%
5.242
11,106
5,560
940
14%
TELEPHONE
640
640
252
334
(82)
-25%
730
503
640
0%
UTILITIES - BLDG
1,120
1,120
434
460
(27)
-6%
988
867
980
140
13%
ASSET REPLACEMENT
3.350
3,350
1,675
0
1,675
0%
0
3,350
3,350
-
0%
CONTINGENCY
95,000
95,000
0
0
0
0%
0
0
0
95.000
100%
TRANSFER OUT
0
0
0
0
0
0%
28,314
0
0
0%
2,141,546
1,975,196
166,349
8%
85,930
2%
Sub -Total M b O 4,770,410 4,770,410
4,668,122 4,283,091 4,684,480
-
0%
Capital Ouuav
EQUIPMENT
12,300
12,300
3ml
0
3,961
0%
0
7921
12,300
0%
Sub-Total Capital Outlay
12,300
12,300
3,961
0
3,961
0%
0
7,921
12,300
-
0%
Special Proarams
SHARPS PROGRAM
24,000
24,000
3.282
13.206
(9.924)
-75%
21,747
6,564
9,000
15.000
63%
HEW
30,000
30,000
8,146
14,543
(6,397)
-44%
26,182
16.292
25,000
5,000
17%
TELEPHONE BK RECYCLING
13,000
13,000
2,058
2,169
(111)
-5%
12,069
4,116
13.000
-
0%
LG REM PICK UP
5,000
5,000
6,241
0
6,241
0%
4,034
12,483
6.240
(1,240)
-25%
USED TIRE ROUNDUP
709
700
348
325
23
7%
325
696
700
-
Oe/
EDUCATIONAL TOURS
2,500
2,500
0
0
0
0%
176
0
2,500
-
0%
PHARMACEUTICAL
15,000
15,000
1,647
0
1,647
0%
0
3,294
7.000
8,000
531/6
COMPOST GRANT
0
127,390
18,738
0
18,738
0%
16,423
37,476
127,390
0%
Sub-Total Special Programs
90,200
217,590
80,955
80,921
190,830
40,461 30,243
10,218 34%
26,760
12%
TOTAL EXPENDITURES
$ 5,323,110 $
5,450,500
$ 2,371,401
$ 2,066,807
$ 304,594
15%
$ 4,876,238
$ 4,742,802
$ 5,315,910
$ 134,590
27
Note$ %change ",I lent year
' Finance Proj -bone reflect the meet recent Ruertedy update
t>1
Expenditure Analysis
20- 000000 Liquid Waste
Through 12/31/2010
-run rear- -full rear- -rUll real
Original Working Expenditures Change Run -Rate
BUDGET BUDGET YTD YTD YTD 09 -10 to Percent Full Year Projection Finance
as of JUN 1 10-111 1 1213112010 12/3112009 1 YTD 10 -11 Change '09-'10 Full Year Prolectior
EXPENDITURES
(14,480)
-5%
748,362
Personnel
615,000
4,783
(4,783)
SALARIES FULL -TIME
758,000
758,000
291,094
SALARIES PART -TIME
0
0
0
SALARIES BOARD
64,000
64,000
21,746
OVERTIME
29,550
29,550
4,367
Benefits
325,990
325,990
117,041
Sub -Total Personnel
1,177,540
1,177,540
434,247
M30
1,150,661
868,494
974,590
PROFESSIONAL SERVICES
37,400
37,400
19,065
DISTRICT MANAGER
0
0
0
LEGAL SERVICES
100,000
100,000
36,294
ENGINEERING /ARCHITSERV
90,000
90,000
28,833
PLAN CHECKANSPECTIONS
132,750
132,750
72,146
FISCAL SERVICES
36,400
36,400
5,764
MEDICALIEMPLOY SERVICES
540
540
520
CONTRACT SERVICES
45,000
45,000
4,901
COUNTY COLLECTION FEE
17,000
17,000
15,260
PUMP STN MAINT CONTRACT
54,060
54,060
15,645
SEWER LINE MAINTENANCE
200,000
350,000
158,325
ELECTIONS
45,500
45,500
0
BLDG MAINTENANCE
26,200
26,200
12,717
EQUIP MAINTENANCE
75.600
75,600
39,043
TELEVISING SEWER LINES
25,000
25,000
2,360
MISC SEWER WORK
150,000
150,000
27,898
FOG PROGRAM
100,000
100,000
39,263
RESIDENT FOG PROGRAM
0
5,240
0
SEWER LATERAL PROGRAM
150,000
150,000
83,646
INFLOW REDUCTION PROGRAM
25,000
25,000
21,059
OFFICE SUPPLIES
15,000
15,000
3,883
MISC COPY
5,000
5,000
0
POSTAGE
15,700
15,700
910
COMMUNITY OUTREACH
15,100
15,100
4,089
SMALL TOOLSIEQUIP
42,000
42,000
4,189
MAINT MATERIAUSUPPLIES
40,000
40,000
12,965
PROF DEVELOPMENT/TRAINING
92,390
92,390
39,633
LIABILITY INSURANCE
72,000
72,000
60,162
TELEPHONE
7,000
7,000
3,669
UTILITIES
18,480
18,480
6,431
WATER PUMP MAINTENANCE
4,000
4,000
480
ELECTRIC PUMP MAINTENANCE
90,000
90,000
27,442
ASSET REPLACEMENT
189,200
189,200
94,600
CONTINGENCY
160,000
154,760
0
TRANSFER OUT
0
0
0
Sub -Total M & 0
2,076,320
2,226,320
841,192
Capital Outlay
15,700
-
0
EQUIPMENT
143,000
143,000
41,128
EQUIPMENT
50,100
50,100
4,306
Sub -Total Capital Outlay
193,100
193,100
45,435
305,574
(14,480)
-5%
748,362
582,187
615,000
4,783
(4,783)
-100%
6,571
0
0
24,465
(2,718)
-11%
58,278
43,493
64,000
13,492
(9,125)
-68%
29,097
8,733
18,000
126,532
(9,492)
-8%
308,353
234,081
277,590
474,846
(40,598)
-9%
1,150,661
868,494
974,590
Analyst
Analyst
Projected
Proj.
Balance'
Remaining
(18,100)
-48%
143,000
19
-
0%
-
0%
11,550
39%
48,400
15
202,950
17%
31,399
(12,334)
-39%
63,558
38,130
55,500
(18,100)
-48%
64,207
(64,207)
-100%
66,495
0
0
-
0%
49,789
(13,495)
-27%
94,402
72,589
100,000
-
0%
37,398
(8,564)
-23%
85,991
57,666
70,000
20,000
22%
60,556
11,590
19%
186,520
144,292
179,750
(47,000)
-35%
11.955
(6,191)
-52%
35,400
11,527
22,000
14,400
40%
81
439
541%
381
1,039
540
-
0%
1,087
3,814
351%
1,858
9.803
70,500
(25.500)
-57%
15.286
(25)
0%
16,417
30,521
17,000
0
7,557
8,088
107%
43,046
31,290
54,060
-
0%
11,400
146,925
1289%
43,486
316,649
350,000
-
0
0
0
0%
0
0
45,500
-
0
6,936
5.781
83%
14,842
25,435
28.630
(2,430)
-9%
37,605
1,439
4%
80,603
78.087
75,600
-
0%
0
2,360
0%
8.655
4,720
25,000
-
0%
66,632
(38,734)
-58%
86,044
55,796
150,000
-
0
32,949
6,315
19%
107,695
78,527
100.000
-
0
0
0
0%
0
0
5,240
-
0%
77,302
6,344
8%
168,738
167,292
150.000
-
0%
0
21,059
0%
0
42,119
25,000
-
0%
3,601
283
8%
6,986
7,766
15,000
-
0%
1,486
(1,486)
-100%
3,672
0
5,000
-
0%
1,583
(674)
-43%
7,613
1,819
15,700
-
0
2.374
1,716
72%
13,918
8,179
15,100
-
0
1,940
2,248
116%
4,167
8,377
42,000
-
0
9,622
3,344
35%
22,648
25,931
35,000
5,000
13
36,784
2,848
8%
59,909
79,265
89.490
2,900
3%
58,157
2,005
3%
53,639
120,324
72,000
-
0
3,437
232
7%
6,999
7,338
11,300
(4,300)
-61%
4,143
2,288
55%
8.889
12,861
18,050
430
2%
459
21
5%
1,685
960
2,000
2,000
50%
28,349
(908)
-3%
76,054
54,883
78,000
12,000
13%
0
94,600
0%
0
189,200
189.200
-
0%
0
0
0%
0
0
0
154,760
100
0
0
0%
718,618
0
0
0%
664,072
177,120
27%
2,088,928
1,682,385
2,112,160
114,160
5%
0 41,128 0% 0 82,256 143,000
27,809 23,503 -85% 127,095 8,613 50,100
27,809 17,625 63% 127,095 90,869 193,100
TOTAL EXPENDITURES f 3,446,960 f 3,596,960 f 1,320,874 f 1,166,727 f 154,147 13% f 3,366,684 $2,641,748 f 3,279,850 f 317,110
1�ffi
' Faw Prclact om reflect the most recent quaneny update
•
0%
0%
0%
0%
9%
% charge fmm last year =_» -22% -3%
0 nvig/11 see /
/
_
~
0 1,— _ _
$2,500,000
$2,O00'00
$1,500,000
$1'OUU,OUO
$500,000
Solid Waste Fund
Recycling/Disposal Costs
$2,153,000
$2,141,02
___ ........ ----- ______---
$2,158,000
FY 2010-11 FY 2009-10
�DecYTD mEsdmated/Acua| Budget
Waste Tonnage
-'-----
50,000 41,300 41/000 40,374 41,325
30,00
20,000
| 1O'OOO !
' O
'
FY 2010-11 FY 2009-10
m Dec YTD w Estimated/Actual Budget
Occupancy Count
31,530 21,519 21,533 '
21,520
Z1'S1O 21,500 21°502 21,501 21,500 �
31SO0
21 , 490 |
|
21/80
FY 2010-11 FY 2009-10 |
P Dec YTD " Estimated/Actual Budget
Trash Hauler Costs
$3,D0000 �� ��3��O
$2,362,000 $2361580
$2,000,000
$1,000,000
w
Dec YTD Estimated/Actual Budget
Solid Waste Fund
Estimated Actual FY 2010 -11
$5,315,910
Personnel, Administration,
$428,300 /- $167,480
8.0% 3.2%
Capital Outlay,
$12,300
0.2'y
Trash Hauler, Special Programs,
$2,364,000 $190,830
44.5% 3.6
Recycling /Disposal,
$2,153,000
i
40.5% f
i
Solid Waste Fund
Working Budget FY 2010 -11
$5,450,500
r
Personnel, Administration,
$450,200 $267,390
8.3% 4.9% Capital Outlay, i
Trash Hauler,
$2,362,000
43.30
$12,300
0.2%
- Special Programs,
$217,590
4.0%
Recycling/Disposal,
$ 2,141,020
39.3%
•
•
IL
Liquid Waste Fund
• Personnel Costs
$1,500,000 $1,177,540 $1,177,780
1 $974,590 $1,150,661
$1,000,000
$500,000
$434,247 $474,846
FY 2010-11 FY 2009-10
■ Dec YTD ■ Estimated/Actual Budget
Operations Costs
$3,000,000 $2,747,303
$2,226,320
$2,000,000 $2,112,160 $2,088,928
$1,000,000 $841,192 $664,072
$_ -ME
FY 2010-11
FY 2009-10
■ Dec YTD ■ Estimated/Actual Budget
Capital
Outlay,
$193,101
5.9%
Liquid Waste Fund
Estimated Actual FY 2010-11
$3,279,850
Personnel,
174,590
?9.7%
Operations,
$2,112,160
64.4%
Working Budget FY 2010-11
$3,596,960
Capital Personnel,
Outlay, ---------- 177,54(
A
$193,100 K32.7%
5.4%
• f
61.9%
•
•
•
Meeting Date Item Number
01/27/11 X. A..
COSTA MESA SANITARY DISTRICT
RECYCLING COMMITTEE
AGENDA
Monday, January 24, 2010
10:30 p.m.
Costa Mesa Sanitary District
628 W. 19th Street
Costa Mesa, California
(Directors Fitzpatrick and Ferryman)
I. Orange County Waste & Recycling Sub - Regional Meetings, Funding & Grant Program
II. Christmas Tree Recycling Program
III. Report on 2010 School Telephone Book Recycling Program
IV. Recycling Reports
V. Scavenging Pilot Program
VI. Awards for Recycling Efforts
VII. Potential Dates for 2011 Recycling Events
VIII. Public Comments
IX. Next Meeting Date — February 22, 2011
Dated: January 19, 2011
Clerk of the District
l
i Meeting Date Item Number
01/27/11 XI. A.
.I-LY7TxR(Y(DisTRicT
Conjo 9YEs-x Qoi
• ... an Independent Speciaf Distfict
Memorandum
To: Board of Directors
Via: Scott Carroll, General Manage -
anag - >,
From: Robin B. Hamers, District Engineer
Date: January 27, 2011
Subject: Emergency Repair; Canyon Pumping Station Force Main 1/8/11
Summary
District Staff and contractors successfully responded to a force main break that
caused a sewer spill on Saturday, January 8, 2011. Staff was notified of the break in
the early afternoon and had the repair completed by 1:30 a.m. the following morning.
• Staff Recommendation
The Board of Directors accepts this report.
Analysis
Force mains are also referred to as pressurized sewer lines as they begin at a
pumping station and convey the wastewater under pressure from the pumps in an
uphill direction until another point in the system where gravity sewers are located.
Force main breaks usually have large spill volumes as evidenced by the recent Santa
Margarita Water District spill where 1 millions of wastewater was lost to the
environment in a designated creek area. The District's spill at the Canyon Pumping
Station force main is probably less than 100 gallons of wastewater. Final estimates
are still being prepared.
The particulars of the District's force main break are as follows: 8" ductile iron pipe
(DIP) force main located in Wilson Street (from Canyon Pumping Station) 7' south of
the center line of Wilson Street; the break occurred in front of 961 W. Wilson Street at
approximately 11:15 am Saturday. Mesa Consolidated Water District was the first
agency contacted by the public and responded to water exiting between the A.C.
paving and edge of gutter on the south side of the street. Because the Mesa water
• line is 11' north of center line, they concluded it was CMSD. Mesa called C &R Drains
1totecting our community's health and the environment by providing solidwaste andsewer collection services.
www. crosdca.gov
1
i
Board of Directors
January 27, 2011
Pacie 2 of 4
who responded to the scene shortly thereafter. After arriving at the scene C &R Drains •
immediately contacted CMSD Operations Manager who then called the District
Engineer. Both the operations manager and district engineer responded in the field
and arrived at the scene at approximately 2:40 pm.
Upon arrival at the scene, a relatively small amount of wastewater had been lost in the
storm drain on Republic Avenue when the break occurred but additional cycling of the
pumps did not continue forcing wastewater into the street. The break had temporarily
sealed itself. Staff was also aware of the area in the City's Canyon Park where the
effluent would travel. The area is an isolated marsh and past spills have been 100%
contained causing the effluent to dissipate and become identical to the existing marsh
water. The result is no wastewater is discharged to the ocean
The District has spent years developing the emergency contractor list and fostering
beneficial relationships so mobilizing the work force occurred without any problems.
The District contracted with two firms who used 5,000 gallon tanker trucks to vacuum
out the wastewater from the pumping station and drive the trucks to the discharge
manhole (at National Avenue), empty the trucks into the gravity manhole, then return
to the pumping station and repeat. This allows the pumps to be turned off while the
force main is repaired. There were 5 various size tanker trucks in operation. The
District prefers 5,000 gallon trucks (same size as the large! tankers that fill gas
stations) as opposed to vactor trucks, which have 1,000 to 2,000 gallon capacity. In •
this regard, because the District was able to obtain the tanker trucks, the District did
not have to call WEROC to request mutual aid from various agencies. The various
agencies have vactor trucks like the District's vactor truck but not tanker trucks.
The break was 7' south of centerline but the effluent traveled under the pavement to
the south edge of the gutter and lifted the A.C. up 4" so the repaving will likely be half
the street and a distance east -west to be determined by the City. Luckily, after the
initial break and discharge, continued cycling of the pumps did not lead to additional
discharge. It was a one or two time exit, probably stopping thereafter because the soil
recompacted itself after it became saturated.
A debriefing meeting was held Tuesday January 11, 2011 and the follow up action list
is as shown below:
Action List:
1. Meet with the City of Costa Mesa to determine the limits of paving replacement
and have the street repaved
2. Send letters of appreciation to the contractors who responded and consist of
the following:
• Mike Kilbride Ltd; excavated the street and repaired the force main
• Garland /Minuteman Pumping; provided tanker trucks •
• United Pumping Service; provided tanker trucks
• OCSD; responded to mutual aid request for one vactor truck (OCSD assisted
the CMSD crew in washing down and vacuuming the street; providing trench
t`
Board of Directors
January 27, 2011
Paqe 3 of 4
• dewatering, general support, etc.)
C &R Drains
3. File the requisite spill report with CIWQS.
4. This force main will be taken out of service in 2014 (approximately). Cost
estimates are being obtained to pipe -burst a new force main now because the level of
corrosion indicates additional problems may occur in the next 3 years.
5. Add Garland /Minuteman Pumping to the emergency contact list. Orange
County Pumping also provides pumper trucks but all four trucks were in use on an 8"
force main break in Trabuco Canyon.
6. Verify all phone numbers on the emergency contact list are correct. Once a
year District staff calls every number and updates the list.
7. Create a file. Rob keeps separate files of all force main breaks and emergency
repairs.
8. Creation of an emergency response flyer that may be distributed to nearby
residents or businesses.
. 9. Add two traffic control contractors who can implement traffic control during an
emergency .
10. Purchase additional cones and warning signs.
11. Consider obtaining repair sections of pipe for future force main breaks.
Consider the various sizes of force mains in the District and the associated coupling
sizes.
Strategic Element & Goal
This item supports achieving Strategic Element No. 1.0, Sewer Infrastructure, "through
the careful management of the collection infrastructure" and Goal 1.6, Evaluate Force
Main Conditions on a Regular Basis.
Legal Review
Not applicable
Financial Review
• The total cost of the emergency response is estimated to be less than $20,000, which
includes contractor's costs, District staff overtime, as well as cost from district engineer
and his staff.
Board of Directors
January 27, 2011
Paqe 4 of 4
Committee Recommendation
This report was presented at the Sewer System Committee on ,January 25, 2011. Any
comments from the Committee will be presented at tonight's meeting.
Public Notice Process
Copies of this report are on file and will be included with the entire agenda packet for
the January 27, 2011 Board of Directors regular meeting at District Headquarters and
on the District's website.
Alternative Actions
1. Refer the matter back to staff for additional information.
Reviewed by:
Sherry Kallab
Administrative Manager
•
•
Meeting Date Item Number
01/27/11 XII. A.
•
SEWER SYSTEM COMMITTEE AGENDA
January 25, 2011, 10:30 a.m.
Costa Mesa Sanitary District
628 11'11. 19th Street
Costa Mesa, California
Directors Ooten and Ferryman
I.
Monthly Spill Statistics
il.
Canyon Force Main Break, 1 -8.11
Ill.
Ill Reduction Program
A. Inflow from December 2010 Storms
B. OCSD Assistance Letter, 12 -14 -10
IV.
Sewer Cleaning Program - Agreement with National Plant Services
V.
CMSD Pumping Stations
A. Quarterly staff meeting, 1.18.11
B. South Coast Plaza Pumping Station Remodel
VV.
Root Control Using Top Hat Installation
Vil,
CMSD SSMP Audit; May 2011; Seminar on Self Audit 1 -20 -11 @ CWEA Event, Huntington Beach
•
Vlll.
Triennial WDR Review
A. First Draft Review in January 2011 (SWRCB); Final by June 21, 2011
B. Performance Measures
IX.
WDR Member Agency Survey
X.
Mercury in Sewers; Other Pollutants of Concern
XI.
Earthquake Assessment of Pumping Stations
XII.
Articles of Interest
XIII.
CMSD Projects:
A. Project #101 - Westside Pumping Station Abandonment
B. Project #129 - Bristol Street Sewer Phase II
C. Project #164 - Miscellaneous Sewer Work
D. Project #171 - Irvine Pumping Station Force Main Rehabilitation
E. Project #183 - System -Wide Sewer Reconstruction
F. Project #186 - Sewer Lateral Assistance Program
G. Project #189 - Rehabilitation of Six Sewers Transferred to CMSD
XIV.
Next Meeting: February 15, 2011, 10:30 a.m.
XV.
Public Comments
Dated: January 18, 2011
r�
General Manager on behalf
Clerk of the District
• JOHN R. HARPER*
ALAN R. BURNS
COLIN R. BURNS
OF COUNSEL
JUDI A. CURTIN*
MICHAEL MONTGOMERY*
LAW OFFICES OF
HARPER & BURNS LLP
A LIMITED LIABILITY PARTNERSHIP INCLUDING A PROFESSIONAL CORPORATION
453 S. GLASSELL STREET
ORANGE, CALIFORNIA 92866
(714) 771 -7728
FAX (714) 744 -3350
www.harperbums.com
'A PROFESSIONAL CORPORATION
To: Honorable President and Board of Directors
From: District Counsel
Date: December 29, 2010
Meeting Date Item Number
01/27/11 XIV. A.
RIVERS IllE I SAN BERNARDINO
(951) 674 -0698
Re: City Council Not Immune from Liability for Having Speaker Ejected (Norse v.
City of Santa Cruz)
In Norse v. City of Santa Cruz, the Ninth Circuit has reviewed an appeal of Norse, who was the
speaker who was ejected for giving the Nazi salute at a Council meeting in response to City
Council action.
You may remember that previously the federal court had upheld the action of the City in ejecting
Norse for the Nazi salute as disrupting the Council meeting. This case was appealed to the Ninth
• Circuit, and it first reviewed whether the City's summary judgment motion was properly granted.
The Court found that it was not properly granted and that Norse had a right to due process to
prepare opposition to the judgment. As part of that procedural argument, other significant points
were addressed by the Court that add to the body of law (if not reversed by the U.S. Supreme
Court).
City Council Meetings as Limited Public Forums
The City argued that only part of the City Council meeting was a limited public forum and that
certain parts of a council meeting are not public fora at all. The Court ruled against the City on
that point and ruled that the entire council meeting is a public forum and that the public has a
right to attend and participate in the entire meeting, subject only to reasonable time, place and
manner regulations. Therefore, Norse's salute was to be analyzed based on first amendment law.
What Is a Disturbance?
The City also argued that it could define what a disturbance was under its rules of decorum. The
Court, following the Norwalk v. White decision which upheld that city's rules of decorum, found
that the City was not free to apply the term any way its saw fit and that a disturbance must be an
actual disturbance for the rule to be valid.
City Council Not Entitled to Absolute Immunity
The Court also held that the City Council was not entitled to absolute immunity. Generally, a
legislator is entitled to absolute immunity when enacting laws or engaging in similar legislative
Costa Mesa Sanitary District
Norse v. City of Santa Cruz •
December 29, 2010
Page 2
activity. Here the Court found that the City Council was not engaging in legislative acts but was
enforcing the "dignity of the council" in ejecting Norse. The Court therefore found that
legislative immunity would not be extended to the City Council. This means that if Norse could
prove that the City had violated his constitutional right (to speak) as a mutter of city policy, he
could prevail.
Police Officer Entitled to Immunity
While the Court found that the City Council was not entitled to immunity, it found that the police
officer who arrested Norse was entitled to immunity. Norse had been warned in previous years
about disrupting the Council, and the Court found a reasonable officer could have believed that
he had probable cause to make the arrest under Penal Code § 403 (disturbing a public meeting).
Therefore, the officer was entitled to qualified immunity.
The Internet Factor
Judge Kozinski concurred but desired to make his own statement. He said the entire incident
was on YouTube and was in the record. (The video is available to view at:
http: / /tinyurl.com/2dehzh6.) He said that the seig heil was only momentary and casual until a
Council Member noticed it and took umbrage. Kozinski apparently believed the Council should •
have simply ignored the gesture.
Conclusions
1. This case was simply a reversal of a summary judgment motion and not a decision on the
merits. Nevertheless, significant legal points are established.
2. The entire Board meeting is a limited public forum.
3. An actual disturbance must occur before a rule of decorum can be enforced (one Court
found such a disturbance when a speaker emptied a trash can on the floor while making
his point).
4. Board members are not immune from liability when ejecting persons from the Board
chambers and can face a federal civil rights lawsuit if found to have violated a person's
constitutional rights.
(Note: The District has rules of decorum and, on occasion, has had disruptive speakers. The Board
has not to -date ever ejected a speaker.)
Resp t lly submitted,
Alan R. Burns
District Counsel
cc: General Manager
District Clerk
•
Meeting Date Item Number
01/27111 XV. A.
Memorandum
To: Board of Directors
... an Independent ,special District
Via: Scott Carroll, General Manager
From: Joan Revak, Office Manager /Clerk of the District
Date: January 27, 2010
Subject: 2010 School Telephone Book Recycling Report
Summary
�O� 11
Staff is providing the Board with a final report on the 2010 School Telephone Book
Recycling Program.
• Staff Recommendation
Staff recommends the Board of Directors approve awards to the schools in the amount
of $7,200.00 as detailed in the attached "Awards for 2010 ".
Analysis
A minimum of one -half book per student is required to qualify for the minimum $300
participation award. Sixteen of the twenty -two schools participating met the program's
minimum requirement.
Upon recommendation of Staff in the 2009 program, the Board voted to give a
participation award of $300 only to the schools collecting at least one -half book per
student; a grand prize award to one school in each category, elementary, middle and
high school, and an award to the schools collecting 10 -20 lbs. per student An
Exceptional Effort Award was given to schools collecting over 20 lbs. per student.
The same guidelines of the 2009 program were adhered to in the 2010 program.
Staff recommends a grand prize in the amount of $400.00 be awarded to Monte Vista
High School and Kline Elementary School. An $800 Exceptional Effort Award is
recommended for Harper Preschool Center and Kline School.
(Protecting our community's health 6y providing soldwaste andsewercoffection services
crosdca.gov
ti
Staff Report for the 2009 School Telephone Book Page 2
Recycling Program
•
Upon approval of the Board, awards totaling $7,200.00, presentation dates will be
scheduled and the checks will be distributed to the schools. This compares with
$10,100 awarded in the 2009 program. A summary of the program totals from
inception is included.
Legal Review
None.
Financial Review
Funds were budgeted and are available to fund the monetary awards of the 2010
program.
Public Notice Process
Copies of this report are on file with the entire agenda packet at District Headquarters.
Alternative Actions
1. Refer the matter back to staff •
Attachments
1. Telephone Book Recycling Contest Awards for 2010
2. Telephone Book Recycling Program Weekly Collection Data — 2010
3. Telephone Book Recycling Program 2010 Designated Use of Award
4. History of School Telephone Book Program Through 2010
Financial Review Approved
f
r"
�I
J
•
•
CMSD
Telephone Book Recycling Contest
Awards for 2010
10 -20 lbs. >20lbs. /Student
School Name Participation Grand Per Exceptional Total
Award Prize* Student* Effort Award * ** Award
Adams School
$300.00
$300.00
California School
$300.00
$300.00
Christ Lutheran K -8
$300.00
$300.00
Colle a Park School
$300.00
$300.00
Harper Preschool Center
$300.00
$800.00
$1,100.00
Kaiser Elementary School
$300.00
$300.00
Kill brooke School
$300.00
$300.00
Kline School (K -8)
$300.00
$400.00
$800.00
$1,500.00
Mariners Christian K -6
$300.00
$300.00
Monte Vista High School
$300.00
$400.00
$700.00
Newport Heights Elementary
$300.00
$300.00
Paularino School
$300.00
$300.00
St. Joachim Elementary School
$300.00
$300.00
St. John The Baptist K -8
$300.00
$300.00
Wilson School
$300.00
$300.00
Woodland Elementary School
$300.00
$300.00
Total Awards
$4,800.00
$800.00 1
$0.00
$1,600.00
$7,200.00
*Grand Prize Award to one school in each category, elementary, middle and high school, collecting the
greatest # of lbs. per student. Neither middle school met the minimum qualifications.
* *10 -20 lbs. per student.
** *Exceptional Effort Award given to schools who collect over 20 lbs. per student.
01/27/o91A
•NI P4
sv JHt
1
061726", a�Ti"!St -11 • • 1 •
•
WEEKLY COLLECTION DATA 2010
Total Number of Books Collected Per Week at Each Site
Students
Location
22 -Nov
29 -Nov
3 -Dec
10 -Dec
17 -Dec
22 -Dec TOTAL
480
Adams School
136
136
0
0
18 290
402
California School
136
136
0
136
0 408
236
Christ Lutheran Elementa K -8
0
1
0
1361
1361
2 274
650
College Park School
0
0
136
1361
1 273
485
Davis School 5th & 6th
0
136
0 136
40
Harper Preschool Center
136
136
0
0 272
614
Kaiser Elementary School
136
136
136
46 454
462
Kill brooke School
136
0
136
136
0 408
43
Kline School K -8
575
0
136
136
120 967
643
Mariners Christian K -6
136
272
136
136
19 699
638
Newport Heights Elementary
136
0
0
136
0 272
450
Paularino School
0
136
0
136
0 272
610
Pomona School
0
0
136
0
21 157
550
Rea Elementary 4 -6
0
0
136
01.
2 138
560
Sonora School
0
136
0
1361
356 628
299
St. Joachim
136
272
272
136
9 825
575
St. John The Baptist K -8
272
575
575
272
9 1703
600
Wilson School
0
0
272
136
0 408
470
Woodland Elementary School
0
136
0
136
1361
408
730
Charles TeWinkle School
0
0
136
0
0 136
1,250
Estancia High School
0
136
136
1361
9 417
150
Monte Vista High School
0
0
0
272
0 272
OCC Recycling Center
272
272
272
88 904
Total Books Collected
1663
0
2479
2887
28561
8361 10721
Total Pounds Collected
I
I
1
32,163
Tons Collected
Rev. 1/27/11
jr
MOWN
2010 Grand Total 16708
-bs /Student
1.70
3.04
3.46
1.26
0.84
20.40
1.99
2.65
59.09
3.17
1.28
1.81
0.67
0.74
1.46
8.19
8.84
2.04
4.34
0.56
0.98
5.44
•
s'
•
2010 SCHOOL TELEPHONE BOOK RECYCLING PROGRAM
DESIGNATED USE OF AWARD
Adams School
California School
College Park School
Davis Magnet School
Harper Preschool Center
Kaiser Elementary School
Killybrooke School
Newport Heights Elementary
Paularino School
Pomona School
Rea Elementary
Sonora School
Charles TeWinkle School
Wilson School
Woodland Elementary School
Monte Vista High School
Estancia High School
• Christ Lutheran Elementary
Kline School (K -8)
Mariners Christian (K -6)
St. Joachim Elementary
St. John The Baptist (K -8)
Use of Award /2010 1jr
•
Instructional Supplies
Accelerated Math Program
Computer Lab Supplies
Paper
Classroom Supplies
Classroom Supplies
Library Books
Computer Paper for Classrooms
Technology
Technology Improvement
Library Books for Primary Students K -3
Arts Connect Assembly / Program
ASB
P.E. Supplies
Technology
Classroom Supplies
Leadership Camp
Classroom Instructional Materials
Strataiogica, Web Based Maps, Globes, & Atlases
Library Books & Reading Incentive Program
Technology
Graduating Class Gift
S,SM17\
- , COSTA MESA SANITARY DISTRICT
# of Participating Schools
Total Pounds Collected
9 17 23 26 26 27 27 27 27 26 27 27 27
20 22 I
37,020 75,100 64,312 78,468 59,508 56,280 64,800 64,620 43,292 50,988 41,336 30,632 33,378 51,147 32,163
$ Awards $3,850 $7,800 $8,833 $9,736 $9,899 $10,005 $10,554 $10,239 $10,097 $10,673 $12,130 $13,743 $5,900 $10,100 $7,200
oVmno
in • • •
Meeting Date Item Number _
01/27111 XV. B.
• RESOLUTION NO. 2010 -792
A RESOLUTION OF THE BOARD OF DIRECTORS
OF THE COSTA MESA SANITARY DISTRICT
ORDERING THAT PUBLICATION OF ORDINANCE
NO. 81 AMENDING THE DISTRICT'S OPERATIONS
CODE WITH RESPECT TO SEWER LATERAL
MAINTENANCE HAS BEEN PUBLISHED
WHEREAS, the Board of Directors on December 20, 2010 adopted Ordinance No.
81 Amending the District's Operations Code with Respect to Sewer Lateral Maintenance
has been published
WHEREAS, that Ordinance was published in the Newport Beach /Costa Mesa
Daily Pilot on January 6, 2011, and
• WHEREAS, Health and Safety Code Section 6490 provides that an order of the
Board that publication has occurred is conclusive evidence that publication has properly
been made;
NOW, THEREFORE, the Board of Directors does hereby resolve:
That it is hereby ordered and decreed that publication of Ordinance No. 81
Amending the District's Operations Code with Respect to Sewer Lateral Maintenance has
occurred.
PASSED and ADOPTED on this 27th day of I anuary 2011.
Secretary, Costa Mesa Sanitary District President, Costa Mesa Sanitary District
Board of Directors Board of Directors
•
STATE OF CALIFORNIA )
COUNTY OF ORANGE ) SS
CITY OF COSTA MESA )
I, Joan Revak, Clerk of the Costa Mesa Sanitary District, hereby certify that the
above and foregoing Resolution No. 2010 -792 duly and regularly passed and adopted by
said Board of Directors at a regular meeting thereof held on the 27th day of January 2011.
IN WITNESS WHEREOF, I have hereunto set my hand and affixed the seal of the
Costa Mesa Sanitary District, this day of 2011.
Clerk of the Costa Mesa Sanitary District
•
•
•
Meeting Date Item Number
01/27/11 XVI. B. 1.
Santa ,Ana QU r Flood TFi- otection Agency
0
Executive Director SARFPA
Donald J. Martinson
Executive Committee Meeting Agenda
Members
Date /Time: Thursday, January 27, 2010 4:00 p.m.
City of Anaheim
City of Buena Park
Location:
Orange County Water District
City of Cypress
18700 Ward Street
City of Fountain Valley
City of Fullerton
Fountain Valley, CA
City of Garden Grove
City of Huntington Beach
City of Irvine
City of Newport Beach
1.
Call to Order
City of Orange
City of Placentia
City of Santa Ana
City of Seal Beach
2.
Approve minutes of November 18, 2010 meeting
City of Stanton
City of Tustin
City of Westminster
City of Yorba Linda
County of Orange
3.
SARFPA operations during Executive Director's absence
Costa Mesa Sanitary District
0 C Sanitation District
0 C Flood Control District
0 C Water District
4.
Report from OC Public Works on recent storms
QatiIm
Address
P.O. Box 4048
5.
Westminster Watershed Feasibility Study status
Santa Ana, CA 927024048
Phone
(714) 8345142 6. Public and representative comments
Fax:
(714) 834 -4572
Location 7. Adjournment
300 N. Flower, Room 720
Santa Ana CA 927025000
•
Page 1 of 1
40 ft Special Districts of Orange County
Mailing Address
P.O. Box 20895
Fountain Valley, CA 92728
Meeting Location
MWDOCIOCWD
18700 Ward Street
Fountain Valley, CA 92708
(714) 963 -3058
(714) 964 -5930 fax
www.mwdoc.com /isdoc
Executive Committee
President
Hon. Rich Freschi
Serrano Water District
1st Vice President
Hon. John Withers
Irvine Ranch Water District
Vice President
ant
3rd Vice President
Hon. Bob Moore
South Coast Water District
Secretary
Patricia Quilizapa
McCormick, Kidman & Behrens
Treasurer
Hon. Joan C. Finnegan
Municipal Water District of
Orange County
Immediate Past President
Hon. Saundra Jacobs
Santa Margarita Water District
•
Meetin Date I Item Number
01/27/11 1 XVI. C. 2.
STATEMENT OF MEMBERSHIP DUES
January 12, 2011
COSTA MESA SANITARY DISTRICT
TO: Mr. Scott Carroll
General Manager
Costa Mesa Sanitary District
628 W. 19th Street
Costa Mesa, CA 92627 -2716
ISDOC MEMBERSHIP DUES FOR 2011 ........................$200.00
Prompt payment of your membership dues is greatly
appreciated. Please direct any questions concerning this
statement to ISDOC Treasurer Joan C. Finnegan.
ISDOC sincerely appreciates your continued support.
Please remit payment to...
Thank you.
ISDOC
c/o Joan C. Finnegan
258 Sherwood Street
Costa Mesa, CA 92627
Phone: (949) 548 -3690
Fax: (949) 646 -1685
** *Also, please review and update your district's
information (enclosed) for the 2011 ISDOC Directory.
Updates can be faxed to (714) 964 -5930 or emailed to
tbacaOc mwdoc.com by Friday, February 4, 2011.
r
Meeting Date Item Number
01/27/11 XVI. D. 1.
DINE: December 4, 2010
TO: CSDA Voting Members — REGION 6
FROM: CSDA Elections and Bylaws Committee
SUBJECT: CSDA CALL FOR NOMINATIONS — Board of Directors
Region f:, Seat B
CSDA is conducting a call for nominations for a Region 6, Seat B Director. We have been
informed that the current Director for Region 6, Seat B (Arlene Schafer, Costa Mesa
Sanitary District) will not be serving on the CSDA Board for the remainder of the 2011-
2013 term.
The leadership of CSDA is elected from its six geographical regions. Each of the six
regions has three seats on the Board with staggered 3 -year terms. Candidates must be
affiliated with an independent special district that is a CSDA regular member located
within the geographic region that they seek to represent. (See attached Region Map)
• The CSDA Board of Directors is the governing body responsible for all policy decisions
related to CSDA's member services, legislative advocacy, education and resources. The
Board of Directors is crucial to the operation of the Association and to the representation
of the common interests of all California's special districts before the Legislature and the
State Administration.
•
Commitment: Serving on the Board requires one's interest in the issues confronting
special districts statewide. A board member is expected to attend all board meetings held
every other month at CSDA's office in Sacramento. Besides serving on the Board, each
Board Member is expected to participate on at least one committee, which usually meets
3-4 times a year in Sacramento. CSDA reimburses directors for their related expenses
for Board and Committee meetings as outlined in Board Policy. In addition, all Board
Members are expected to attend CSDA's two annual events: Special Districts Legislative
Days (held in the spring) and the Annual Conference (held in the fall) as part of their
obligation to the CSDA membership; expenses for these two events are not reimbursed
by CSDA, even if a board meeting or committee meeting is held in conjunction with the
event.
Nomination' Procedures: Any regular member Independent Special District is eligible to
nominate one person, a board member or managerial employee (as defined by that
district's Board of Directors), for election to the CSDA Board of Directors. A copy of the
member district's resolution or mi mute action and a letter of experience or resume
from the nominee must accompany the enclosed nomination form. The deadline
0
for receiving nominations is February 4, 2011. Nominations and supporting
documentation may be mailed or faxed.
Nominated candidates will then be interviewed by the Region's existing directors and the •
successful candidate will be appointed by vote of the CSDA Board.
If you have any questions, please contact Charlotte Lowe at 877 - 924 -CSDA or
chadottelO- csda.net
•
•
•
•
2010 -2011 Board of Directors by Region
u
Region 1 Region 3 Region 5
Mark Bryant, Gorberville Sanitary District Stanley Caldwell, Mt View Sanitary District Jim Acosta, Saticoy Sanitary District
Phil Schoefer, Western Shasta RCD James Kohnen ,Alameda County Mosquito AD Jack Curtis, Ojai Valley Sanitary District
Norman Shopay, McKinleyville CSD Sherry Sterrett, Pleasant Hill RPD Kathy Tiegs, Cucamonga Valley Water
Region 2 Region 4 Region 6
Noelle Mattock, El Dorado Hills CSD Adrienne ( Ann) Mathews, Kern County WaterAgency Dewey Ausmus, North County Cemetery District
O- 'nger.Root, Tuxedo Country Club FPD Tim Unruh, Kern County Cemetery District No.1 Jo MacKenzie, Vista Irrigation District
te Kampa, Tuolumne Utilities District Tim Ruiz, East Niles CSD Vacant
CSDA Staff Directory
California Special Districts Association
11121 Street, Suite 200
Sacramento, CA 95814
Tel: 877.924.CSDA (2732) 1 Fax: 916-442-7889
www.csda.net
Nell McCormick
Executive Director
neilm _csda.net
ADMINISTRATION
LEGISLATIVE S ERVICES
Scott Keyport
Kyle Packham
Administrative & Technology Director
Legislative Director
scoff -csda.net
kylepacsda.net
Charlotte Lowe
Iris Herrera
Executive Assistant
Legislative Advocate
charlottel csda.net
idsh csda�, net
Erin Poppelreiter
Tatum Holland
Receptionist
Legislative Intern
gring@csda.net
1 ginterO da.ne t
MEMBERSHIP SERVICES
PUBLICATIONS
Cathrine Lemalre
Todd Winslow
Membership director -
Publications Director
c�ith¢�g,�cs�la.�et
�4!•
T-YOVis Wills
Nicole Dunn
Membership &'O#!apt Coordinator
Communications Specialist
osda:riet
nicoled¬
James Witfong
W-UCABON
Communications Specialist
Lamecsda.net
Sharon Foster
Education Assistant
sharonfOcs`nei
All staff can be reached by calling the main office line: 916- 442••7887.
r
i
•
CALIFORNIA SPECIAL DISTRICTS ASSOCIATION
BOARD OF DIRECTORS
NOMINATION FORM
PLEASE BE SURE THE CANDIDATE'S PHONE NUMBER IS ONE WHERE WE CAN REACH THE CANDIDATE
Name of Candidate:
District:
Mailing
Address:
Region: (see attached reap)
Telephone:
is Fax:
E -mail:
Nominated by (optional):
Return this form, resume /letter of experience from nominee and a Board
resolution /minute action supporting
the candidate by fax or mail to:
CSDA
Attn: Charlotte Lowe
11121 Street, Suite 200
Sacramento, CA 95814
(916) 442 - 7887/(916) 442 -7889 fax
DES DLrffE FOR, REWVE ,i ff0 rf A,, rrofe '— Feb zry &,. 2011