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Agenda Packets - Board - 2010-12-20
i; • Costs Mesa S.t- D .ir ... an Independent Special District AGENDA Robert ®oten Director James Fitzpatrick Director James Ferryman Director Michael Scheafer Director Arthur ferry Director Public Comments. Any member of the public may address the Board. Speakers on agenda items should identify themselves to the Clerk before the meeting so that their input can be provided at the time the item is considered. Speakers on non - agenda items will be heard under Public Comments. Pursuant to State law, the Board may not discuss or take action on non - agenda items except under special circumstances. Speakers must limit their remarks to three minutes or as decided upon by the Presiding Officer. The Presiding Officer reserves the right to declare any speaker out of order. Obtaining Agenda Materials: The public is entitled to copies of all documents that are made part of the agenda packet. If any document or other writing pertaining to an agenda item is distributed to all or a majority of the Board after the packet is prepared, a copy of that writing may be obtained at the District offices at 628 W. 19th Street, Costa Mesa, California. The Clerk of the District may be contacted at (949) 645 -8400, ext. 223. In Compliance with ADA: Contact Joan Revak, (949) 645 -8400, 48 hours prior to meeting if assistance is needed (28 CFR 35.102.35.104 ADA Title II). Regular Meeting - Monday, December 20, 2010 I. CALL TO ORDER — 5:30 p. M. — 628 W. 190' Street, Costa Mesa II. PLEDGE OF ALLEGIANCE — Director Ooten III. INVOCATION — Thomas Fauth IV. ROLL CALL (If absences occur, consider whether to deem those absences excused based on facts presented, for the absence — such determination shall be the permission required by law.) V. ELECTION OF OFFICERS RECOMMENDED ACTION A. Election of District Officers (President, Vice President, Secretary & Vice Secretary) per CMSD Operations Code Title 3, Section 3.010.020. Protecting our community's health 6y providing solid waste and sewer co[%ction services. www.cmsdca.gov 4,xna ivies i zGlYl71 a-q vinria AGENDA Vi December 20, 2010 Page 2 RECOMMENDED ACTION Announcement of Late Communications NOTE: Unless directed otherwise by the Board of Directors, all actions shall be, based on /memorialized by the latest document submitted as a late communication. VII. CONSENT CALENDAR - All matters listed under the Consent Calendar are considered to be routine and will be enacted in one motion in the form listed below. There will be no separate discussion on these items prior to the time the Board votes on the motion, unless members of the Board request specific items to be removed from the Consent Calendar for discussion, in which event the item will be removed from the Consent Calendar and considered in its normal sequence on the agenda. Reports A. Minute Approval 1. Sewer System Committee Meeting —November 9, 2010 2. Regular Board of Directors Meeting —November 18, 2010 B. Operations Manager's Reports 1. CMSD Occurrences FY 2000 -2010 • 2. Refunds Accept Report No Refunds 3. Occupancy Report and payment to Costa Mesa Disposal — November 2010 Approve 4. Waste Diversion Report— November 2010 Receive & File 5. Contract Payment to CR Transfer for Recycling Services & Disposal for November 2010 6. Ordinance Enforcement Officer's Report C. Engineer's Reports 1. Project Status Report D. Financial Reports 1. Adoption of Warrant Resolution No. CMSD 2011 -6 Ratifying Payment for the Month of November 2010 in the amount of - $420,944.13 2. Directors' Compensation and Reimbursement of Expenses for the Month of November 2010 E. Treasurer's Reports Ratify Payment Receive & File Receive & File Ratify Payments Approve Compensation & Ratify Expenses ® 1. Investment Report as of November 30, 2010 Approve -------------------------------------- - - - - -- -END OF CONSENT CALENDAR-------------------------------------------- Trotecting our community's health and the environment by providing solid waste and sewer collection services. u ww. crosdca.gov 4../USLt%1 .iv.Lna wYI'm rN 1 in -FICL AGENDA 4I. WRITTEN COMMUNICATIONS IX. PUBLIC COMMENTS X. GENERAL MANAGER'S REPORTS A. Reschedule January 27, 2011 Meeting to begin at 6:30 p.m. B. Annual Compliance Report for Requirements of Government Code Section 66013 for Capacity Charges C. Asset Management Study D. Strategic Plan Special Meeting E. CSDA Legislative Days — May 2 -3, 2011, Sacramento Convention Center December 20, 2010 Page 3 RECOMMENDED ACTION Reschedule January 27, 2011 Meeting to 6:30 p.m. Accept Report Set Special Meeting Set Special Meeting Consider Attendance XI. RECYCLING COMMITTEE A. Monday, December 20, 2010, 12:00 p.m. CMSD Board Room, 628 W. 19th Street, Costa Mesa (Directors Ooten and Perry) ® Note: The Recycling Committee will meet on the above date and time to discuss the matters on a separate agenda which is posted and made a part of this agenda. Members of the public should refer to that separate agenda for the items discussed and to be discussed. The Board may take action on any of those items on this agenda. XII. ENGINEER'S REPORTS A. Proposed Sewer System Cleaning Agreement Approve Agreement XIII. SEWER SYSTEM COMMITTEE • A. Tuesday, December 14, 2010, 10: 30 a.m. Accept Report CMSD Board Room, 628 W. 19th Street, Costa Mesa (Directors Ferryman, Ooten and Perry) Note: The Sewer System Committee will meet on the above date and time to discuss the matters on a separate agenda which is posted and made a part of this agenda. Members of the public should refer to that separate agenda for the items discussed and to be discussed. The Board may take action on any of those items on this agenda. Protecting our community's heafth and the environment 6y providing sof d waste and sewer colrection services. urww. crosdca.gov ;,xna Nmcsa z5aY na-rN visuncL December 20, 2010 •` AGENDA Page 4 RECOMMENDED *IV.ACTION TREASURER'S REPORTS A. Investment Oversight Committee Meeting (December 20, 2010, 5:00 p.m.) Accept Report (Directors Ooten and Ferryman) B. Audited Financial Statements for Fiscal Year Ended June 30, 2010 Receive and File XV. ATTORNEY'S REPORTS A. Update FOG Code Ordinance No. 81 — Specifically Mandating Compliance with all Adopt Ordinance Conditions of Sewer Permits &Also Requiring Grease Interceptors Or Other Grease Control Devices to be Installed in all New Commercial Construction. B. Notice of Strict Enforcement Concerning Certain Common Brown Act Accept Report Violations XVI. CLERK OF THE DISTRICT REPORTS A. 2010 School Telephone Recycling Program Accept Report • B. Resolution No. 2010 -791 - Ordering that Publication of Ordinance No. 80 Adopt Resolution Adopting the California Plumbing Code has been Published C. Appointments Select Representatives XVII. LOCAL MEETINGS (REMINDER: In accordance with AB 1234 (Gov. Code § 53232.5), a report is required to be given by a Director for any meeting for which expense reimbursement of any kind is provided. Note: For meetings for which the per diem compensation is sought, the Operations Code provides that such compensation is authorized for each day's service rendered as a Director at the request of the Board (not to exceed six days in one month), and certain meetings are specified as being eligible as set forth in District Operations Code § 3.01.030. For meetings not so listed, the Board must approve the service for it to be eligible for the per day compensation.) A. Orange County Sanitation District (OCSD) (Director Ferryman) Accept Report B., Santa Ana River Flood Protection Agency (SARFPA) Accept Report (Director Perry) C. Independent Special Districts of Orange County (ISDOC) 1. Nomination for ISDOC Regular & Alternate Representative Consider Nominations to LAFCO is D. Local Agency Formation Commission ( LAFCO) Accept Report Trotecting our community's health and the environment 6y providing sofid waste andsewer collection services. www. crosdca.gov t. osta mesa wYlitAYl( imsu1cL AGENDA • E. California Special Districts Association (CSDA) 1. CSDA Call for Nominations — Board of Directors, Region 6, Seat B G. Other Meetings Qualifying for Reimbursement under CMSD Ordinance No. 55, Operations Code Section 3.01.030 XVIII OLD BUSINESS XIX. NEW BUSINESS A. State Water Resources Control Board Annual Fee of $6,577.00 B. CSDA 2011 Membership Dues in the amount of $4,456.00 C. Liebert Cassidy Whitmore Agreement and Membership Dues in the amount of $2,759.00 E D. CASA 2011 Membership Dues Renewal in the amount of $8,000 E. California Association of Sanitation Agencies (CASA) 1. CASA Mid -Year Conference — January 12 -14, 2011, Palm Desert XX. ORAL COMMUNICATIONS AND DIRECTOR COMMENTS XXI. ADJOURNMENT [7 December 20, 2010 Page 5 RECOMMENDED ACTION Accept Report Consider Nomination Report on Matters Pertaining to CMSD Ratify Payment Authorize Payment Approve Agreement & Authorize Payment of Dues Authorize Payment Accept Report Consider Attendance Protecting our community's health and the environment 6y providing soCul waste and sewer calf ction services. www. crosdca.gov .l • 0 • Meeting Date Item Number 12120/10 1 VII. A. 1. COSTA MESA SANITARY DISTRICT MINUTES OF SEWER SYSTEM COMMITTEE MEETING NOVEMBER 9, 2010 CALL TO ORDER Board members of the Costa Mesa Sanitary District met in Committee session on November 9, 2010 at 10:30 a.m. at 628 W. 19'h Street, Costa Mesa. Director Monahan called the meeting to order at 10:30 a.m. DIRECTORS PRESENT: Gary Monahan, Art Perry,' Bob Ooten, Jim Ferryman STAFF PRESENT: Scott . Carroll, General Manager; Tom Fauth, Operations Manager; Sherry Kallab, Administrative Manager; Rob Harriers, District Engineer; Yefim Tsalyuk, Senior Engineer; Tim Henson, Sewer Maintenance Worker; Joel Ortiz, Sewer Maintenance Worker; Joe Limon, Inspector OTHERS PRESENT: MONTHLY SSO STATISTICS Mike Scheafer, Jim Fitzpatrick Mr. Fauth reported no sewer spills for the second consecutive month. 1/1 REDUCTION PROGRAM — PRESENTATION OF CMSD PROGRAM AT 11 -16 -10 WDR GENERAL GROUP MEETING Mr. Harriers reported on the success of the second, year of the District's I%I Program. During the first year of the program Staff focused on plugging manhole cover pickholes and the second year on manhole cover /ring sealants. Mr. Harriers reported the budget for the program is running out of funds. Mr. Carroll asked the Committee if they wanted to continue the sealing at an estimated cost of $45,000 or go out to bid in an attempt to secure a lower cost. To date around 1,500. of the District's 4,650 manhole covers . have been plugged and sealed. Director Ooten recommended sealing only manholes on streets known to flood. Director Ferryman expressed concern of the effect of sealing all manholes on the City's storm drains. Mr. Tsalyuk researched the historic reason for holes in the manholes, but found no answers. Director Ooten noted the vent holes are important when the sewage is warm. The Committee directed Staff to continue sealing on an as needed basis. Mr. Carroll stated the remaining budget would cover sealing approximately 100 to 125 manhole covers. COSTA MESA SANITARY DISTRICT MINUTES OF BOARD OF DIRECTORS SEWER SYSTEM COMMITTEE MEETING NOVEMBER 9, 2010 PAGE 2 AVANTI GROUTING VIDEOS The Avanti Grouting videos will be presented at a later date. CMSD PUMPING STATIONS The quarterly meetings are working out well, with the next meeting scheduled to follow the current sewer committee meeting. The Committee will review testing of the District's telemetry system. The meetings facilitate dialog between the field crew and office Staff. Mr. Hamers reported work is continuing on the South Coast Plaza Pumping Station. ROOT CONTROL USING TOP HAT INSTALLATION Six test sites will be tested using the Top Hat installation. Short-liner will be used for two Golf Course Drive sites. The cost will be $1,400 per site and should be completed in the next thirty days. OC WCR STEERING COMMITTEE `EMERGENCY RESPONSE COMMUNICATIONS' SEMINAR — 10 -21 -10 Mr. Hamers reported emergency response communications options were presented to the Committee. The District uses the WEROC low band 500MHz frequency. Mr. Carroll is working with the City to see if the District can use their 800MHz system. It is estimated to cost CMSD approximately $60K to have the 800MHz capability on its own. Mr. Fauth stated the District may have to place a CMSD Staff member in the City's EOC to relay information from the 800MHz system if no other arrangement is made. CMSD SSMP AUDIT; MAY 2011 At the January 20, 2011 WDR meeting, a seminar will be given on how to conduct an agency self audit. The District will be conducting a self audit by May 2011. Mr. Hamers plans to present a seminar on math in preparation for the CWEA exam. GRADE 5 IMMEDIATE REPAIRS (BERNARD, CARNEGIE, WEST BLUFF, 17TH ST) Mr. Hamers and Mr. Tsalyuk are working the bids for the 65 grade 5 repairs based on the videos. 2115 NEWPORT BLVD; CROSSING CHURCH; FOUNTAIN CONNECTION TO SEWER; 5000 GALLONS/WEEK Mr. Carroll discussed the baptismal fountain with Mesa Consolidated Water District's General Manager. MCWD estimated the usage at 5000 gallons per week and stated it was estimated it would cost more to re- circulate the water than to discharge it into the sewer system. Jim Fitzpatrick plans to have an informal conversation with the church pastor regarding the issue. • :7 COSTA MESA SANITARY DISTRICT MINUTES OF BOARD OF DIRECTORS SEWER SYSTEM COMMITTEE MEETING NOVEMBER 9, 2010 PAGE 3 CMSD SEWER CLEANING PROGRAM; PREPARING CONTRACT WITH NPSI Mr. Hamers met with Dennis Keene, National Plant Services, regarding the line cleaning contract. Mr. Limon and Mr. Guzman will determine the number of plugged manholes located in the area to be cleaned and add the costs of re- sealing the manholes into the contract amount. TRIENNIAL WDR REVIEW The WDR triennial review is drafted for publication. Staff will analyze the review and report their findings to the Board and to the WDR. The first draft review is scheduled for November 2010. ARTICLES OF INTEREST No articles were discussed. CMSD PROJECTS: VARIOUS PROJECT UPDATES Mr. Hamers reported plans and specs for Project #189 are nearing completion. Staff is working on plans for Projects #171, #129 and #189. Staff estimates all will be ready to go out to bid after the rainy season ends next year. Mr. Fauth reported on a meeting with OCSD regarding the Mendoza Pump Station Hydrogen Peroxide Project. The project was abandoned due to high costs. OCSD is planning to re -start the project replacing the hydrogen peroxide with calcium nitrate or magnesium hydroxide. PROJECT #187 — DISTRICT YARD Mr. Fauth reported the City began the Wilson Street Rehab Project on November 1, 2010 and are pouring the driveway for the District Yard today. SSC MEETING SCHEDULE The next meeting is scheduled for Tuesday, December 14, 2010 at 10:30 a.m. PUBLIC COMMENTS There were no public comments. ADJOURNMENT Director Monahan adjourned the meeting at 11:28 a.m. SECRETARY PRESIDENT s • is �neeun uaie kern rvurnoer 12120/10 VII. A. 2. COSTA MESA SANITARY DISTRICT MINUTES OF BOARD OF DIRECTORS REGULAR MEETING NOVEMBER 18, 2010 CALL TO ORDER The Board of Directors of the Costa Mesa Sanitary District met in regular session on November 18, 2010 at 5:30 p.m. at 628 W. 19th Street, Costa Mesa. PLEDGE OF Director Ferryman led the Pledge of ALLEGIANCE Allegiance. INVOCATION Mr. Fauth gave the invocation. ROLL CALL DIRECTORS PRESENT: Arlene Schafer, .Robert Ooten, Gary Monahan, Art Perry DIRECTORS ABSENT: James Ferryman was absent and excused. STAFF PRESENT: Scott Carroll, General Manager; Joan Revak, Office Manager /Clerk of the District; Robin B. Harriers, District Engineer; Alan Burns, Legal Counsel; Sherry Kallab, Administrative Manager; Tom Fauth, Operations Manager; Marc Davis, Treasurer OTHERS PRESENT Mike Scheafer Director - Elect, CMSD Gina Fauth 1079 Visalia Drive Costa Mesa • Scott Williams 3465 Santa Clara Circle Costa Mesa COSTA MESA SANITARY DISTRICT PAGE 2 MINUTES OF THE BOARD OF DIRECTORS REGULAR MEETING HELD NOVEMBER 18, 2010 ANNOUNCEMENT OF LATE COMMUNICATIONS Ms. Revak reported there were no late communications. CONSENT CALENDAR REPORTS MINUTE APPROVAL Minutes of Sewer System Committee Meeting — October 19, 2010 The Minutes of the Sewer System Committee Meeting of October 19, 2010 were approved as distributed. Minutes of Recycling Committee Meeting The Minutes of the Recycling Committee — October 25, 2010 Meeting of October 25, 2010 were approved as distributed. Minutes of Regular Board Meeting — October 26, 2010 Refunds Occupancy Report and Payment of $196,987.58 to Costa Mesa Disposal — October 2010 Monthly Spill Report to State Water Resources Control Board Waste Diversion Report for October 2010 The Minutes of the Regular Board Meeting of October 26, 2010 were approved. 0 There were no refund requests for the month of October 2010. The Trash Occupancy Count documented no increase for the occupancy report for solid waste collection as of November 1, 2010. Therefore, the total for October is 21,516 and the payment of $196,987.58 was ratified. The Monthly Spill Report to the State Water Resources Control Board (SWRCB) for November 2010 was accepted as submitted. The Waste Diversion Report dated October 2010 was accepted as submitted. r • C7 COSTA MESA SANITARY DISTRICT PAGE 3 MINUTES OF THE (BOARD OF DIRECTORS REGULAR MEETING HELD NOVEMBER 18, 2010 Contract Payment of $156,020.84 to CR Transfer — October 2010 Contract Payment of $9,746.86 to CR Transfer Santa Ana Heights /Newport Beach — October 2010 Ordinance Enforcement Officer's Report ENGINEER'S REPORTS Project Status Report TREASURER'S REPORTS .Investment Report for the month of October 2010 Warrant Register for the month of October 2010 in the amount of $901,790.02 The contract payment of $156.020.84 to CR Transfer for recycling services and disposal for the month of October 2010 was ratified as submitted. The contract payment of $9,746.86 to CR Transfer for recycling services and disposal for Santa Ana Heights /Newport Beach for the month of October 2010 was ratified as submitted. The Ordinance Enforcement Officer's Report dated November 18, 2010 was accepted as submitted. The Project Status Report dated October 2010 was accepted as submitted. The Investment Report for the month of October 2010 was accepted as submitted. Warrant Resolution #CMSD 2011 -5 was approved, authorizing the President and Secretary to sign the warrant ratifying the payment of certain claims and demands, and specifying the funds out of which the same were paid in the amount of $901,790.02. COSTA MESA SANITARY DISTRICT MINUTES OF THE BOARD OF DIRECTORS REGULAR MEETING FIELD NOVEMBER 18, 2010 Directors Compensation & Reimbursement of Expenses for the month of October 2010. WRITTEN COMMUNICATIONS RAGE 4 Director Compensation and Expense • Reimbursements for the month of October 2010 were approved and ratified as follows: President Schafer: $1,326.00 + $22.00 Vice President Ooten: $1,326.00 + $7.00 Director Monahan: $884.00 Director Ferryman: $1,105.00 Director Perry: $1,105.00 + $34.00 END OF CONSENT CALENDAR Ms. Revak reported there were no written communications. PUBLIC COMMENTS President Schafer requested any public comments. Mesa Consolidated Water District Representatives President Paul Shoenberger, Director • Trudy Ohlig -Hall and Communications Manager Stacy Taylor, presented proclamations to Director Monahan and President Schafer for their outstanding service to the City and residents of Costa Mesa. GENERAL MANAGER'S REPORTS SALARIES AND BENEFITS Mr. Carroll presented a letter received from Mr. J. Scott Williams regarding CMSD salaries and benefits, requesting the issue be placed on the November 18, 2010 agenda. Mr. Carroll responded to Mr. Williams concerns on September 7, 2010 in a letter provided to the Board. Mr. Carroll also informed the Board that the CMSD website has a link called "Transparency" providing detailed information about salaries and benefits for every District employee and Board member. This information is easily obtained and made available to anyone in the public who has access to a computer. Mr. Williams was present at the meeting and spoke about his perception that salaries and benefits for District employees are too high. Director Monahan invited Mr. Williams to attend future meetings when the District begins its budget meetings for the next fiscal year to better understand the District's budget and also pointed out the District's employees are not • represented by a Union and do not have collective bargaining. COSTA MESA SANITARY DISTRICT. PAGE 5 MINUTES OF THE BOARD OF DIRECTORS REGULAR MEETING HELD NOVEMBER 18, 2010 ® Director Ooten suggested having n independent meeting as so man numbers 9 p. 9 Y have been put out there and he believes they are seriously flawed. The Board of Directors received and filed the report CALIFORNIA PLUMBING CODE Mr. Carroll presented Ordinance No. 80 - Adopting the California Plumbing Code — requiring Developers to conform with the California Plumbing Code. Mr. Carroll noted adopting these standards will also be consistent with other public entities such as the City of Costa Mesa, the County of Orange and the City of Newport Beach building standards. Mr. Carroll stated the California Building Standards Commission completed the adoption and approval of several building standards where all applicable codes will become effective on January 1, 2011. Director Ooten moved to approve CMSD Ordinance No. 80 — Adopting the California Plumbing Code. Director Perry seconded the motion. Motion carried 4 -0. UPDATE FOG CODE • Mr. Carroll presented Ordinance No. 81 — Specifically Mandating Compliance with all Conditions of Sewer Permits & Also Requiring Grease Interceptors or Other Grease Control Devices to be installed in all New Commercial Construction. Mr. Carroll advised the. code revisions clearly define Food Service Establishments (FSE), Grease Control Devices (GCD) and grease interceptors. The revision also gives the District strong enforcement powers for any FSE found violating their wastewater discharge permit. Mr. Carroll noted the item supports achieving Strategic Element No. 1.0, Sewer Infrastructure, and Strategic Goal No. 1.8, Fats Oil Grease (FOG) Program. Discussion was held on the proposed Ordinance and Mr. Burns requested the item be continued. Director Monahan moved to continue the item to the December 20, 2010 meeting. Director Ooten seconded the motion. Motion carried 4 -0. PILOT RESIDENTIAL FOG RECYCLING PROGRAM Mr. Carroll reported the District has a comprehensive and very successful program preventing Fats, Oil and Grease (FOG) from entering into the sewer system by food service establishments. As a result the District is experiencing fewer SSOs related to restaurant FOG, however, the District is still experiencing SSOs caused by residential FOG. The proposed pilot program is an attempt to better educate residents about FOG and to provide for an easy and convenient means for proper disposal. Mr. Carroll noted this item supports achieving Strategic Element No. 1.0, Sewer Infrastructure and Strategic Goal No. 1. 8, Fats Oil Grease (FOG) Program. COSTA MESA SANITARY DISTRICT PAGE 6 MINUTES OF THE BOARD OF DIRECTORS REGULAR MEETING HELD NOVEMBER 18, 2010 Director Ooten moved to approve implementing a Pilot Residential FOG • Recycling Program; approve a budget adjustment, adding a new line item to the Liquid Waste Fund called Residential FOG Recycling Program, and transfer $5,240 from the Liquid Waste contingency account to this new line item; and direct Staff to report back with the results of the program six months after implementation. Director Monahan seconded the motion. Motion carried 4 -0 HEALTH BENEFIT CONTRIBUTIONS Mr. Carroll reported the District offers its full -time employees a variety of benefit plans through a "Cafeteria Bucket ". Each employee receives the same "bucket" of funds to select and pay for desired benefits and levels of coverage. The current monthly bucket is $799.00. Health insurance premiums are expected to increase 15% by January 1, 2011. The current bucket allowance is adequate to pay for health plans for employees who are on individual plans; however, when employees are on family plans the bucket allowance will typically cover 44% of the premiums. The remaining 56% is paid by the employee. Mr. Carroll recommended the Board of Directors approve a "Cafeteria Bucket" for family health plans in the amount of $1,199.00 a month. Mr. Williams made additional comments on employee benefits and requested the Board consider these items at the budget hearings for the next fiscal year. • President Schafer noted, unlike many other special districts, the CMSD's Board of Directors do not receive any benefits for serving the public other than their $221.00 per meeting attendance with a maximum of 6 meeting per month. Director Monahan moved to approve the "Cafeteria Bucket" for Family Health Plans. Director Ooten seconded the motion. President Schafer requested comments. Mr. Davis requested Staff look at the plan to ensure certain requirements are met under Internal Revenue Code Section 125. Motion carried 4 -0. REAPPROPRIATION OF FUNDS FROM FY 1009 -2010 TO FY 2010 -2011 Mr. Carroll reported that in the last fiscal year several District projects were not completed, and all appropriations lapse at the end of each year. It is, therefore, necessary to request the unspent budget appropriations be carried over into the 2010 -2011 fiscal year. • COSTA MESA SANITARY DISTRICT PAGE 7 MINUTES OF THE BOARD OF DIRECTORS REGULAR MEETING HELD NOVEMBER 18, 2010 • Staff recommends the Board approve the following CIP carryovers: $503,985 budgeted for the District Yard CIP project; $6,200 CIP carryover for Project 170 Emergency Pump Plan. Staff recommends the Board approve the following expenditure carryovers: $150,000 for sewer line cleaning completed in August 2011; $127,390 for unspent AB939 grant funds. In addition, staff recommends the Board approve the following revenue carryovers $449,643 to be received from the Orange County Development Agency upon the completion of Project 129 - Bristol Street; and $127,390 of AB 939 recycling grant revenue received for the joint agency agreement to provide compost bins _and presentations to schools and the community. Director Ooten moved to approve the re- appropriation of funds from FY 2009- 2010 to FY 2010 -2011 as requested in the Staff Report. Director Monahan seconded the motion. Motion carried 4 -0. RECYCLING COMMITTEE President Schafer reported the Recycling Committee meeting of November 15, 2010 was cancelled due to a Special Closed Session meeting of the Board of Directors. ENGINEER'S REPORTS PROJECT #183 -2 BRISTOL STREET N/O RANDOLPH - ACCEPTANCE OF IMPROVEMENTS Mr. Hamers reported construction of the improvements on Project #183 -2 Bristol Street Sewer n/o Randolph was completed on November 3, 2010. Mr. Hamers requested the Board of Directors accept improvements as completed and file a Notice of Completion; authorize payment of 5% retention 35 days after the Notice of Completion is recorded; exonerate Labor and Material Bond after the Notice of Completion is recorded and exonerate Faithful Performance Bond one year after Notice of Completion is recorded; and, approve the Closeout Agreement. COSTA MESA SANITARY DISTRICT PAGE 8 MINUTES OF THE BOARD OF DIRECTORS REGULAR MEETING HELD NOVEMBER 18, 2010 Director Perry moved to accept improvements, file notice of completion, authorize payment of 5% retention 35 days after the Notice of Completion is recorded; exonerate Labor and Material Bond after the Notice of Completion is recorded and exonerate Faithful Performance Bond one year after Notice of Completion is recorded; and, approve the Final Closeout Agreement and Release of all Claims for Project No. 183 -2 Bristol Street Sewer n/o Randolph. Director Ooten seconded the motion. Motion carried 4 -0. SEWER SYSTEM COMMITTEE Director Monahan presented an overview of the Sewer System Committee meeting held November 9, 2010 and noted the two Directors - elect, Mike Scheafer and Jim Fitzpatrick were in attendance. Director Monahan noted being on the Committee has been very educational during his tenure on the Board. Director Monahan reported, to date, around 1,500 of the District's manholes have been plugged and sealed and the Committee directed Staff to continue sealing on an as- needed basis. Director Monahan reported six test sites will be tested using Top Hat installation at a cost of $1,400 per site. Mr. Hamers reported on emergency response communications options. Updates were given on CMSD projects. TREASURER'S REPORTS Mr. Davis had no items to report to the Board of Directors. ATTORNEY'S REPORTS Mr. Burns had no items to report to the Board of Directors. CLERK OF THE DISTRICT REPORTS 2010 SCHOOL TELEPHONE RECYCLING PROGRAM Ms. Revak reported the 2010 School Telephone Book Recycling Program began on November 15, 2010 and there are 22 participating schools. ELECTION - NOVEMBER 2. 2010 Ms. Revak reported she will administer the oath of office to Messrs Fitzpatrick, Scheafer and Ooten on Friday, December 3, 2010 at 12:00 noon at CMSD headquarters. 0 COSTA MESA SANITARY DISTRICT PAGE 9 MINUTES OF THE BOARD OF DIRECTORS REGULAR MEETING HELD NOVEMBER 18, 2010 0 LOCAL MEETINGS ORANGE COUNTY SANITATION DISTRICT (OCSD) Director Ooten attended the OCSD meeting on November 17, 2010. The OCSD Comprehensive Annual Financial Report for the year -ended June 30, 2010 was presented. SANTA ANA RIVER FLOOD PROTECTION AGENCY ( SARFPA) Director Perry reported on the SARFPA meeting he attended at 4:00 p.m. this date. The SARI Line and the Prado Dam were discussed. The SARI Line will be completed in 2013 at a cost of $120,000,000. INDEPENDENT SPECIAL DISTRICTS OF ORANGE COUNTY (ISDOC) President Schafer attended the Executive Board Committee meeting on November 2, 2010. Phil Anthony gave an OCCOG update and President Schafer reported on CSDA. A 2011 calendar was presented with suggested speakers for the upcoming year. ® LOCAL AGENCY FORMATION COMMITTEE ( LAFCO) President Schafer reported on the LAFCO meeting held on November 10, 2010. Sunset Beach was discussed; the LAFCO calendar for 2011 was adopted. Fee Waiver policy was discussed due to the CMSD request for waiving annexation fees and the item will be agendized at future meetings. CALIFORNIA SPECIAL DISTRICTS ASSOCIATION (CSDA) President Schafer attended a CSDA Planning conference in Costa Mesa. President Schafer attended meetings in Sacramento on October 21 and 22, 2010 and was appointed the Conference Chair for the Annual Conference in Monterey in 2011. President Schafer attended a breakfast meeting on November 5, 2010. Santiago Canyon College's Water System was discussed. Dr. Jim Gates spoke, representing Santiago Canyon College and the benefits of a student internship program. There was an update on the Bay Delta Conservation Plan. There was a legislative alert with the Controller requiring special districts to report compensation information. ® Director Monahan reported on a meeting at the City Council where there was a request for a study session tentatively scheduled for January 2013 on the topic of the use of Styrofoam. COSTA MESA SANITARY DISTRICT PAGE 10 MINUTES OF THE BOARD OF DIRECTORS REGULAR MEETING MELD NOVEMBER 18, 2010 OLD BUSINESS There was no old business to discuss. NEW BUSINESS Mr. Carroll advised the District Office will close at 1:00 p.m. on Wednesday, November 24, 2010 and a notice will be posted. At 6:35 p.m. President Schafer dismissed the attendees for a 10 minute recess prior to a session to discuss Disciplinary Matters pursuant to Government Code Section 54957, At 6:45 p.m. President Schafer reconvened the meeting. The Board reconvened to open session and announced that the determination in the matter of the discipline of the Operations Manager had been modified. The vote was 3 -0- 2, with Directors Schafer, Ooten and Perry voting in favor, and Directors Ferryman and Monahan abstaining due to absence. ADJOURNMENT President Schafer adjourned the meeting at 7:00 p.m. Secretary President i • h Meeting Date I Item Number 12/20/10 1 VII. B. ,,, .p e., fir t % � •t, a �. � � A i �� 1 r" ..._ [7,T �'ix�fs Y i•; j -C `d,i ` h P"r Jr it ark j ' test' ir?�ir�r idiSif h.. 9' t' Carroll, ;s' From: Thomas A. Fauth, Operafions Manager -This report summarizes major points for six operations topics covering Sanitary Sewer Ah Overflows, Refunds, Occupancy, Waste Diversion, CR Transfer Contract Payment, qW -�CMSD Ordinance Enforcement Officer's Report, and Operations Adjustments Due to Personnel Changes. r • ' ♦ i • Approve Analysis Item 3. • Ratify Analysis Item 4. • Receive and file Analysis Items 1, 2, 5, 6, and 7. mxs?' er oy ftT umno.�i�r' ity�c� l &�6 '1�1 �� �,' �g���:��'�'N,- I'�ry��`F `������ � ���.� @�����$'i `�`� +�- �'�'a�`h!'Ff a ft� A Board of Directors December 20, 2010 Page 2 of 4 2. Refunds: No Refunds for November 2010. Reviewed at the 12 -20 -10 Recycling Committee Meeting. 3. Occupancy Report and payment to Costa Mesa Disposal — November 2010: Trash Occupancy Count totals 21,518 for November 2010, reflecting an increase of 2 from October 2010. The rate of $9.1554 per unit results in a payment of $197,005.90 to be ratified on the January 2011 warrant list. Reviewed at the 12 -20 -10 Recycling Committee Meeting. 4. Waste Diversion Report — November 2010: Of 3,508.60 Total Tonnage CR &R collected from the City of Costa Mesa, part of Newport Beach and unincorporated areas of Orange County within the District, 1,769.73 tons (50.44 %) were diverted (recycled) and 1,738.87 tons were landfilled. Note the diversion rate remained nearly consistent throughout the calendar year. Reviewed at the 12 -20 -10 Recycling Committee Meeting. 5. Contract Payment to CR Transfer for Recycling Services & Disposal for July 2010: Payment of $52.22/Ton for 3,508.60 Total Tonnage collected from the District results in a Total Payment of $183,219.10 for November 2010. The total tonnage of refuse collected in November 2010 represents an increase of 334.19 tons from the 3,174.41 tons collected in October 2010. Reviewed at the 12 -20 -10 Recycling Committee Meeting. • 6. Ordinance Enforcement Officer's Report: Isidro Gallardo continued targeting and enforcing appropriate ordinances and regulations, including proper trash container storage, in areas needing more attention than others in the District. Isidro summarized his courtesy notice distributions for first -time and second -time notices by major one -third District subdivisions. The subdivisions are South of Wilson St, Wilson St to Adams Ave, and Adams Ave to Sunflower Ave. From January 2010 to November 2010, the District OEO and the CCM CEOs have issued 1157 1St Courtesy Notices and 316 2nd Courtesy Notices with 0 Courtesy Letters and 0 citations. (The District OEO Notices alone are 833 and 152 respectively.) The OEO followed the CMSD Operations Manager developed "Administrative Guidelines" for a CMSD Enforcement Official to encourage voluntary compliance with the District Operations Codes through a three -step process prior to issuing a citation. The OEO increased surveillance on Elden Ave. between Mesa Drive and 22nd St. A high number of residents continued to leave their trash containers out on the street curb well after their designated trash pick -up day. The number of requests for service to the OEO averages 8 -10 per month. These are calls to complain about neighbors leaving trash containers in public view from the street. During November 2010, four complaint calls came in to the District HQ from Costa Mesa residents, including one call to report 40 scavenging on Charle St. south of Hamilton St. Reviewed at the 12 -20 -10 Recycling Committee Meeting. Board of Directors October 26, 2010 Page 3 of 4 7. Operations Adjustments Due to Personnel Changes: The General Manager continued working with the Operations Manager and Personnel Manager to hire a Lead Maintenance Worker and accept the services of a no -cost intern. Lead Maintenance Worker Steve Cano was hired and began work with CMSD on November 16, 2010 to assist with the duties the Maintenance Supervisor vacated upon his resignation on 9- 14 -10. The Operations Manager is transitioning many of the routine responsibilities for day -to -day Yard operations, vehicle maintenance through the City of Costa Mesa, materials and supplies acquisitions,. First-Responder duties for SSOs and direct field crew supervision using `Daily Work Assignment' sheets to Mr. Cano. Mr Harold J. Curtin began working full -time with the District Crewmen as an unpaid intern on December 10, 2010 to gain experience as a Santiago Canyon College student training in the Water Science Program. The District Engineer continued with full responsibility for the Sewer Lateral Assistance Program CCTV reviews, evaluations and customer feedback and scheduling newly found and necessary repairs to the CMSD sewer system. Field Crewmen accepted greater responsibility in maintaining the pump stations and main sewer lines through Operations Manager's Work Assignment Forms. Your Operations Manager strongly supports hiring a replacement Maintenance Supervisor as soon as possible to oversee the newly hired ® Lead Maintenance Worker and the two existing CMSD Maintenance Workers. Strategic Plan Element & Goal Not applicable. Legal Review None. Financial Review The cost to Costa Mesa Disposal for collecting refuse within District boundaries is $197,005.90. Funds for this expenditure and encumbrance are within the Approved FY 2010/11 Budget. The cost to CR Transfer for recycling services is $183,219.10. Funds for this expenditure and encumbrance are within the Approved FY 2010/11 Budget. Committee Recommendation • Analysis Items 2, 3, 4, 5, and 6 are ongoing solid waste operations topics and were reviewed at the Recycling Committee Meeting on December 20, 2010. Any comments and /or recommendations from the committee will be brought forward to the Board for discussion at tonight's meeting. Board of Directors December 20, 2010 Page 4 of 4 Public Notice Process Copies of this report are on file with the entire agenda packet at District Headquarters. Alternative Actions 1. Refer the matter back to Staff for more information. Financial Reviewed by: ,1 -r Sherry Kallab. Administrative Manager i • gAN11gq�' s ti4 n ooc ec e" TAYY COSTA i OR f' A DISTRICT ... an Independent Specia(District Memorandum To: Board of Directors From: Janel Jackson Date: December 1, 2010 Subject: REFUND REQUEST FOR BOARD APPROVAL • There are no refund requests for the month of November, 2010. • / U JanelJackson Office Specialist II Protecting our community's health by providing solid waste and sewer collection services costamesasanitarydstrict.org ��S¢gkN174�y tt' joco � ,i. � p oo❑ oo � � �dJ( /�, /iLtl�1I1 ���, } \ /��T1'1��,��` \�q�,((Ay/�j�''j SaM ar / �'� e '�-f4? !�' "�Y a,.I'�!�' � _ Distr � '�! ... an Inc�e�enbent Special District • Board of Directors Arlene Schafer Robert Ooten Gary Monahan Arthur Perry James Ferryman Staff Scott C. Carroll General Manager Robin B. Hamers District Engineer (949) 631 -1731 Joan Revak O��ce Manager Clerk of the District Alan R. Burns Legal Counsel December 1, 2010 . Board of Directors Costa Mesa Sanitary District 628 W. 19`h Street Costa Mesa, CA 92627 -2716 SUBJECT: TRASH OCCUPANCY COUNT Dear Board of Directors: There is a net increase of 2 units for the occupancy report for solid waste collection as of December 1, 2010; therefore, the total occupancy count for December 1, 2010 is 21,518. Staff recommends the following: 1. The Board of Directors accepts the occupancy count as presented using 21,518 as the correct number of units. 2. The Board of Directors directs staff to prepare a warrant to Costa Mesa Marcus D. Davis Disposal for December collection based on this occupancy report so long Treasurer as the contractor fulfills the obligations of the agreement. Said payment in the amount of $197,005.90 to be ratified on the January, 2011 warrant list. Phone (949) 645 -8400 Fax (949) 650 -2253 Address 628 W. 19th Street Costa Mesa, CA 92627 -2716 4� �lQ a Printed on Recycled Paper Sincerely, C?440C143#- Thomas A. Fauth Operations Manager cc: Costa Mesa Disposal Permit Processing Department is 0 Protecting our commubcitN's yeaftFj and the environment by providing so[id waste and server co&&on ser°uises. www.crosbca.gov City 3,002.68 2,847.42 3,419.43 3,325.48 3,026.43 3;546.84 3,405.18 3,254.63 3,106.05 2,987.76 3,291.36 County 179.37 178.37 205.54 158.48 189.95 232.40 208.25 169.10 238.88 186.65 217.24 9 9 9a 9 9 °i it 9 9 L�� 901„M o.3 IMM %MN 9°MM 9 xw qaft@@ MOM %MIM 9�M W.99 %MW& City 1,513.79 County 91.18 1,435.51 90.64 1,723.89 104.44 1,676.53 80.52 1,525.78 96.53 1,786.80 118.08 1,716.71 105.83 1,640.81 85.93 1,565.91 121.40 1,506.27 94.85 1,659.33 110.40 L�� 901„M o.3 IMM %MN 9°MM 9 xw 9M.,M lo mm %Mm WM 9 Xag 9° M(f1.t. City 1,488.89 County 88.19 1,411.91 87.73 1,695.54 101.10 1,648.95 77.96 1,500.65 93.42 1,757.42. 114.32 1,688.47 . 102.42 1,613.82 83.17 1,540.14 117.48 1,481.49 91.80 1,632.03 106.84 Waste Diversion 2010/jr 12108/10 'A composite recycling percentage for City & County based on new characterization studies completed by CRT. 50.44% u`�e�(- 1 �'^ tikes f7�i 9 k%9� o :. 0 0 0 0 o a Qi� t• 9p _ City 3,405.18 3,254.63 3,106.05 2,987.76 3,291.36 County 208.25 169.10 238.88 186.65 217.24 010 . 90 9 9 �3 9 9oDk 0 0 0 0 o a o Q%k�r7d City 1,688.47 1,613.82 1,540.14 1,481.49 1,632.03 �^ City 1,716.71 1,640.81 1,565.91 1,506.27 1,659.33 ' County 105.83 85.93 121.40 94.85 110.40 010 . 90 9 9 �3 9 9oDk 0 0 0 0 o a o Q%k�r7d City 1,688.47 1,613.82 1,540.14 1,481.49 1,632.03 County 102.42 83.17 117.48 91.80 106.84 A composite recycling percentage for City 8 County based on new characterization studies completed by CRT. Waste Diversion FY- 09110jr 12108110 0 0 0 • .7 CR Transfer To: From: Jurisdiction: Month/Year: Joan Revak CR Transfer Inc. Costa Mesa Sanitary District (9) Nov -10 Recycling Report ** Note: This material includes food / small particulate Recycle Tons Commodity Percentage Recycled County & Total Newspaper 7.88% 259.37 Cardboard 6.42% 211.21 Mixed Paper 5.13% 168.74 Glass 2.80% 92.14 PET 0.59% 19.34 HDPE 0.45% 14.79 Aluminum Cans 0.33% 11.00 Non- Ferrous Metal 0.44% 14.41 Tin /Metal 0.65% 21.23 Greenwaste 9.78% 321.93 Organic/ Fines ** 12.67% 417.11 Wood 1.41% 46.26 Concrete/Asphalt 1.88% 61.81 Drywall 0.00% 0.00 Totals 1 50.41%1 1659.33 ** Note: This material includes food / small particulate and inert material. County & Total Newport Bch. Total Tonnage 3291.36 217.24. 3508.60 Recycled Tonnage 1659.33 110.40 1769.73 Landfill Tonnage 1632.03 106.84 1738.87 CR Transfer To: Joan Revak From: CR Transfer Inc. Jurisdiction: Costa Mesa Sanitary District Santa Ana Heights (11) Month/Year: Nov -10 Recycling Report ** Note: This material includes food / small particulate and inert material. Total Tonnage 217.24 Recycled Tonnage 110.40 Landfill Tonnage 106.84 0 • • Recycle Tons Commodity Percentage Recycled Newspaper 10.19% 22.13 Cardboard 6.65% 14.46 Mixed Paper 7.63% 16.57 Glass 3.30% 7.16 PET 0.78% 1.69 HDPE 0.44% 0.97 Aluminum Cans 0.51% 1.1 Non - Ferrous Metal 0.27% 0.59 Tin /Metal 0.96% 2.09 Greenwaste 1.30% 2.82 Organic / Fines 11.67% 25.34 Wood 5.17% 11.24 Concrete/Asphalt 1.95% 4.24 Drywall 0.00% 0 Totals 50.817/6 110.40 ** Note: This material includes food / small particulate and inert material. Total Tonnage 217.24 Recycled Tonnage 110.40 Landfill Tonnage 106.84 0 • • o d o INCCRPOVmrE® "'..` . 8400168105 00. BILL TO: COSTA MESA SANI DIST AREA 9 628 W 19TH ST COSTA MESA CA 92627 V EWE D " k tt C�6 nr � �' l��'i�'1 G0SU 41SA �� .! 4 I INVOICE #: 16810 12120/10 1 VII. B. 5. i TO PAY BY CREDIT v CARD, PLEASE FILL IN INFORMATION ON BACK OF REMITTANCE INVOICE DATE: 12./01/10 COSTA MESA SANI DIST AREA 9 P.O. BOX 1200 COSTA MESA CA 92627 CUSTOMER #: 09- 9 2 PREVIOUS AMOUNT DUE PAYMENTS CURRENT CHARGES TOTAL DUE 156,020.84 156,020.84 171,874.84 171, 874.84 Please detach here and return with your payment CHECK # CR�TRANSFER, �INC�®--®--®—a------------------------------- - - -- -- h, 11 /01 /10 RESIDENTIAL WASTE 16 176.68-/ 52.220 9,226.23 11/02/10 RESIDENTIAL WASTE 14 156.04,' 52.22.0 8,148.41 11/03/10 RESIDENTIAL WASTE 13 139. 03 52.220 7,260.15 11/04/10 RESIDENTIAL WASTE 14 160.0 ✓ 52.220 8,357.29 11/05/10 RESIDENTIAL WASTE 13 141.94 52,220 7,412.11 11/08/10 RESIDENTIAL WASTE 16 181.5 ✓ 52.220 9,482.11 11/09/10 RESIDENTIAL WASTE 14 153.04 52.220 7,9.91.75 10/10 RESIDENTIAL WASTE 13 134.1 52.220 7,002.70 11 /10 RESIDENTIAL WASTE 13 142.4 ✓ 52.220 7,438.74 11/12/10 RESIDENTIAL WASTE 14 139.5 52.220 7,284.69 11/15/10 RESIDENTIAL WASTE 16 172.6 ✓ 52.220 9,014.22 11/16/10 RESIDENTIAL WASTE 14 145.3E 52.220 7,591.74 11/17/10 RESIDENTIAL WASTE 11 115.6E 52.220 6,039.24 11/18/10 RESIDENTIAL WASTE 15 165.7 ✓ 52.220 8,657.55 11/19/10 RES.2DENTIAL WASTE 1,3 137.1 ✓. 52.220 7,160.93 11/22/10 RESIDENTIAL WASTE 16 159.5 ✓ 52.220 8,330.66 11/23/10 RESIDENTIAL WASTE 14 135.5 52.220 7,079.47 11/24/10 RESIDENTIAL WASTE 13 123.6 � 52.220 6,459.09 11/26/10 RESIDENTIAL WASTE 15 15i.44 52.220 7,908.20 11/27/10 RESIDENTIAL WASTE 13 141.0 '� 52.220 7,364.59 11/29/10 RESIDENTIAL•WASTE 16 170.9 ✓ 52.220 8,927.01 11/30/10 RESIDENTIAL WASTE 14 148.1 f 52.220 '7,737.96 `/ 171 874.84 IF YOU HAVE ANY QUESTIONS REGARDING ANY PART OF THIS INVOICE, PLEASE CALL: ( 714 ) 82 6 - 9 04 9i nREA&US AMOUNT DUE PAYMENTS CURRENT CHARGES TOTAL DUE INVOICE TOTAL IR6,020.84 1. 156 020.84 171 874.84 1718 4 CUSTOMER #: 0 9 - 9 2 INVOICE # 16 810 P.O. BOX 1200 OVERDUE AMOUNTS SUBJECT TO FINANCE CHARGE ®'Printed on Recycled Paper P O. BOX 125 a d o E v [ V E D STANTON, CA 90680 -0125 i%JCQFtPGHA7E0 TERMS: NET 10 DAYS t i �t10 Q 1S R,. 2 6 0 016 8 114 _ TO PAY BY CREDIT .v HISIA[7 i'('t h+I t/ +l' r +' +.+ CARD, PLEASE FILL M,ISG SAN; AIR l M u [ Ii'14 � IN INFORMATION ON BACK • OF REMITTANCE INVOICE #: INVOICE DATE: 16811 12/01/10 BILL TO: COSTA MESA SANI DIST -SA HGT COSTA MESA SANI DIST -SA HGT P.O. BOX 1200 628 W 19TH ST COSTA MESA CA 92627 COSTA MESA CA 92627 CUSTOMER #: 09- 11 8 PREVIOUS AMOUNT DUE PAYMENTS CURRENT CHARGES TOTAL DUE 9,746.86 9,746.86 11,344.26 11,344.26 Please detach here and return with your payment CHECK #_ CR� TRANSFER, mINC. 11/02/10 RESIDENTIAL WASTE 1 6.8 52.220 358.23 11/03/10 RESIDENTIAL WASTE 4 45.2 52.220 2,361.39 11/09/10 RESIDENTIAL WASTE 1 7.7 52.220 406.79 11 /10 /10 RESIDENTIAL WASTE 4 43.84- 52.220 2,289.32 11/16/10 RESIDENTIAL WASTE 1 7.8E-" 52.220 411.49 11/17/10 RESIDENTIAL WASTE 4 45.4 52.220 2,373.40 11/18/10 RESIDENTIAL WASTE 1 2.1(- 52.220 112.80 11/23/10 RESIDENTIAL WASTE 1 9.1 .- 52.220 477.2 11/24/10 RESIDENTIAL WASTE 4 40.4 - 52.220 2,111. 11/30/10 RESIDENTIAL WASTE 1 8.47' 52.220 442. T A 22 2 ' IF YOU HAVE ANY QUESTIONS REGARDING ANY PART OF THIS INVOICE, PLEASE CALL: ( 714) 826 - 90.49 PREVIOUS AMOUNT PAYMENTS CURRENT CHARGES TOTAL DUE � INVOICE TOTAL �DUE � 9,746.86 9 746.86 11 344.26 E11344. CUSTOMER #: 09- 11 8 INVOICE # 16 811 P.O. BOX 1200 OVERDUE AMOUNTS SUBJECT TO FINANCE CHARGE Printed on R,cyd,d Paper COSTA MESA SANITAXY DIS9RICT ... an Independent Special District Memorandum To: Board of Directors Staff From: Isidro Gallardo, Ordinance Enforcement Officer Date: December 20, 2010, Subject: Ordinance Enforcement Officer Monthly Report, November 2010 DISCUSSION: During the month of November, the District Ordinance Enforcement Officer (OEO) continued targeting and enforcing appropriate ordinances and regulations in areas needing more attention than other areas in the City of Costa Mesa. Increased surveillance was placed on Elden Ave. between Mesa Dr. and 22nd St. A high number of residents continue to leave their trash containers out on the street curb well after their designated trash pick -up day. ® In addition, the CMSD OEO continues targeting areas were graffiti on trash containers is an ongoing, unsightly problem. For the most part, graffiti is found on trash containers assigned to multi - dwelling residences South of Wilson St. and West of the 55 freeway; it appears residents mark their trash containers to identify the assigned containers to specific residences. Also, in the month of November a total of four complaint calls came in to the District HQ from Costa Mesa City residents; the OEO spent time on each call to address the issue. Included, was a call to report scavenging on Charle St. south of Hamilton St. On November 15, 2010, the OEO observed an individual scavenging on Charle St. The individual, who lives on 2039 Charle St., takes his assigned CMSD /CR &R trash container and walks up and down Charle St. going through his neighbor's trash looking for recyclables. I approached the individual and I informed him that scavenging is illegal in the city of Costa Mesa and he needs to stop. The individual understood and complied. Regardless, the OEO continues to monitor the area for any further scavenging. A summary of the courtesy notice process for the. District OEO is provided in the following chart and demonstrates the effectiveness of a "1st Notice ": November 1-30,2010 15 Notice 2 nd Notice 'Courtesy Letter South of Wilson St. 19 3 0 Wilson St. to Adams Ave. 16 1 0 Adams Ave. to Sunflower Ave. 9 0 0 RECOMMENDATION: The CMSD Board of Directors accepts this November 2010 OEO Report. • Protecting our community's health d y providing solid waste and sewer collection services. crosdcagov Harold J. Curtin 5371 Hendricksen Dr. Huntington Beach, CA 92649 Objective Phone: 714- 830 -8251 e -mail: haroldcurtin@gmail.com I would like to work with Wastewater systems where I can transfer and use my current skills and experience. I hope to hold a grade 3 operators certification in the next 3 to 5 years. I have years of positive experience in Environmental regulations. I would like learning new ideas and processes. Summary of Qualifications 1999- 2009 (ASIG) Aircraft Services International Group, Inc. Santa Ana, California • Knowledge of Operating a secondary filtering plant, solids removal, chemical handling and process control; equipment used to perform limited repairs to mechanical equipment. Clay and monitor systems, use of settling tanks, clarifiers, flow rates, leak detection. BOD V test. • Manager, trainer of hazmat, hazwopper, lockout tag out, AQMD and EPA requirements. • Operated 5,000 gallon tanker. Freightliner, International, and Darts. • Operated a plant SCADA system using monitoring and data systems similar to those currently being implemented by Wastewater plants. • Currently training at Santiago Canyon College - Water Science program. I possess a good general knowledge of the following types of equipment used in wastewater treatment process such as pumps, motors, engines, meters, blowers and compressors; safety practices and procedures as they apply to wastewater treatment facilities, mechanical equipment, chemical handling, gas management systems; basic arithmetic, reading and writing; the ability to investigate and compile information and present it in an organized written form. Other Related Experiences • Coordinated and monitored fuel deliveries. Tested fuel for quality control, fuel density and contaminants, also responsible for maintaining fuel and equipment supplies. • Experience in fuel systems, filtration and vapor recovery design and construction for facilities and vehicles. • Completed Hazmat, Hazwopper, Confined space, Lockout Tagout, forklift operator, and other safety programs. • C7 • • 1 have experience with sampling fuels and other liquids. I am familiar with sample preservation, retention and understand the need for proper and timely disposal. • Maintaining written and computer documents and reports are essential to my duties including the maintenance and calibration of testing equipment. My position required me to write responses and technical reports to various agencies and customers. • Preformed preventative maintenance duties. Daily, monthly, quarterly, and annual inspections. Conducted site inspections to meet annual airport certifications with FAA and Airport Authorities at Burbank, Ontario and Orange County airports. • • COSTA MESA ESTARY DISTRICT • '' CAPITAL IMPROVEMENT PROGRAM 2010 -2011 PROJECT: #101 West Side Pumping Station Abandonment PROJECT MANAGER: Rob Hamers, District Engineer DESCRIPTION: Abandon 6 CMSD pumping stations, abandon the CNB station in the CNB island on W. 19th Street, and abandon the private pumping station on W. 18th Street by constructing new gravity lines. The project would also alleviate the north half of the Banning Ranch START DATE: 7/1/2012 COMPLETION DATE: 6/30/2013 STATUS REPORT: 8/26/10 CMSD staff and two Directors met with OCSD staff on 8/4/10 to discuss the framework of the project. OCSD will be constructing its own gravity sewer to accept the CMSD and CNB flows and send it under the Santa Ana River to OCSD Plant No. 2. OCSD 9/23/10 - OCSD was provided with plans, maps and flow figures for their review. OCSD will be hiring a consultant to prepare the design for _their facilities. 10/26/10 - OCSD requested copies of all CMSD pumping station plans, which were provided. OCSD anticipates hiring a consultant to prepare an El and alignment study in 2011. CMSD requested ajoint El R. 11/18/10 - No change status since 10/26/10 FINANCIAL STATUS throu h 11/30/10: Approved Proj Budget June 30, 2010 Accumulated Cost Current Year Expenditures i Account Number Encumbrances Balance #101 999,941 - 3,360 - 996,581 20 Total 999,941 - 3,360 - 996,581 Nm R ». i 0 d n3 Z 1 Cr M 1 COSTA MESA SANITARY DISTRICT CAPITAL IMPROVEMENT PROGRAM 2010 -2011 PROJECT: #129 Bristol Street Sewer Phase II PROJECT MANAGER: Rob Hamers, District Engineer DESCRIPTION: Increase sewer size in Bristol Street Southbound between Irvine Ave and Birch Street. Phase 1 constructed the first 1,400 L.F. and this phase will be the remaining 700 L.F. using pipe bursting. The Engineer's Estimate is $461,758. START DATE: 10 -Aug COMPLETION DATE: Mid 2011 STATUS REPORT: 9/23/10 - The design phase has started with survey work to identify water valves in the vicinity of the new sewer line. 10/26/10 - The Design phase is continuing including designing water line relocation plans for the portion of water line in conflict with the sewer. 11/18/10 - A meeting was held 10/27/10 at IRWD and it appears the new sewer can be pipe bursted under the existing water line at Irvine Ave therebV alleviating the necessitV to relocate the water line. Work on the plans is continuing. 12/20/10 - The plans are being submitted for first plan check to the City of Newport Beach, OCDA, IRWD, and the Gas Company. Work on the specs is beginning. FINANCIAL STATUS throu gh 11_/30/10: _ Account Number Approved Proj Budget June 30, 2010 Accumulated Costs Current Year Expenditures _ Encumbrances Balance #183 -2 1,580,192 1,077,023 14,805 488,364 20 Total 1,580,192 1,077,023 14,805 - 488,364 COSTA MESA ATARY DISTRICT • CAPITAL IMPROVEMENT PROGRAM 2010 -2011 PROJECT: #171 Irvine Pumping Station Force Main PROJECT MANAGER: Rob Hamers, District Engineer DESCRIPTION: Rehabilitate the existing 3,000 L.F. of 14 " force main by inserting a 12" HDPE liner. The portion of 12" PVC SDR 35 force main constructed with the pumping station to remain. The Engineer's Estimate is START DATE: 10 -Aug COMPLETION DATE: Mid 2011 STATUS REPORT: 9/23/10 - The design phase has started with survey work and aerial photogrammetric to prepare a base plan for design. 10/26/10 - The design phase is continuing. The base plan is complete and work on the plan and profile has be un. 11/18/10 - The profile of the existing force main and the location of the insertion ptits has been added to the plans. 12/20/10 - The plans are approximately 50% complete and work is continuing. FINANCIAL STATUS throu h11/30/10- Approved Proj Budget June 30, 2010 Accumulated Costs Current Year i Expenditures Account Number Encumbrances Balance #171 1,360,000 1 204,447 15,244 I 1,140,309 20 Total 1,360,000 204,447 15,244 1,140, 309 COSTA MESA SANITARY DISTRICT CAPITAL IMPROVEMENT PROGRAM 2010 -2011 PROJECT: #185 System Wide Sewer Reconstruction - Phase 1 PROJECT MANAGER: Rob Hamers, District Engineer DESCRIPTION: Reconstruction of the Grade 5 sewer problems disclosed during the 2006 -2009 televising project. There are 4 phases to the project with each phase reconstructing approximately 64 locations and the preliminary Engineer's Estimate for each phase if $1 million. START DATE: 10 -Aug COMPLETION DATE: Mid 2011 STATUS REPORT: 9/23/10 - The design phase has begun and base maps and plans are being prepared. 10/26/10 - The design phase is continuing. Grade 5 sewer repairs that are likely to collapse are being repaired immediately under a letter of agreement with local contractors. 11/18/10 - Nearly all 64 locations for the project have been selected and videos viewed. A total of 4 Grade 5 repairs have been repaired outside the plans and specs due to possible collapsed pipes. 12/20/10 - The plans are approximately 90% complete. After another review, the plans will be submitted to the City of Costa Mesa for plan check. FINANCIAL STATUS through 11/30/10: Approved Proj Budget June 30, 2010 Accumulated Costs Current Year Expenditures Encumbrances Account Number Balance #185 1,086,000 - 19,976 1,066,025 20 Total 1,086,000 - 19,976 - 1,066,025 4l COSTA MESA NARY DISTRICT CAPITAL IMPROVEMENT PROGRAM 2010 -11 PROJECT: #188 Conversion of Sewer Atlas to GIS PROJECT MANAGER: Rob Flamers, District Engineer DESCRIPTION: Conversion of hand -drawn sewer atlas to electronic GIS format; preparation of sewer cleaning maps and schedule; preparation of Computerized Maintenance Management System (CMMS); and preparation of Hydraulic Modeling program. START DATE: 26- Oct -09 COMPLETION DATE: 30- Sep -11 STATUS REPORT: 2125/10 - 100% of the GIS sewer asset data has been updated /corrected based on CMSD's lateral atlas; 40% of the data has been QA/QCd by CMSD; 100% of the wastewater drainage water sheds have been created; and 100% of the pipe segments have been updated with their appropriate cleaning frequency. Laterals are currently being created in the GIS. 3/25/10 - EEC is continuing progress on finalizing sewer main and lateral information while developing cleaning zones with annual, bi- annual, and trk annual cleaning frequencies noted. The CMSD GM has requested the necessary parcel data from the County Assessor through a second public records request. 4/22/10 - Phase I of the project is 90% complete, plus EEC has greatly assisted the District by preparing a District wide map showing the Grade 4 and Grade 5 . pipe problems to support justification for using fixture fees to perform the necessary reconstruction. 5/27/10 - Phase I consisting of converting the atlas to GIS, developing CMMS, and producing cleaning maps for the sewer system is 95% complete. The CMSD GM is working on obtaining the basic parcel data needed to complete the atlas. 6/21/10 Phase I will be completed when the District obtains the basic parcel data from the County. The District needs to authorize Phase II to begin by the end of June 2010 to remain on schedule. 7/22/10 EEC requires the basic parcel data to complete Phase I. The notice to proceed on Phase II was given to EEC on 6/25/10. 8/26/10 EEC is still waiting for the basic parcel data to complete Phase I along with a few sets of plans from the District Engineer to complete the update. The sewer cleaning maps in Phase I were completed as well. Phase II (CMMS) is underway. 9/23/10 EEC has completed placing the last 3 years of construction plans into the GIS atlas while the General Manager is attempting to obtain the basic parcel data for the GIS. EEC is working on the Phase II CMMS program 10/26/10 - The General Manager's request to obtain discounted parcel data for the atlas will be considered by the County Board of Supervisors in October or November 2010. Work on Phase II CMMS is continuing. 11/18/10 - The General Manager is attempting to obtain the basic parcel data. Work on Phase II CMMS is continuing. 12/20/10- The General Manager is still pursuing the basic parcel data for the sewer atlas while EEC remains on schedule creating the CMMS program. FINANCIAL STATUS throu h11/30/10 Account Number Approved Proj Budget June 30, 2010 Accumulated Cost Current Year Expenditures Encumbrances Balance #188 194,875 62,703 2,390 129,782 20 Total 194,875 62,703 2,390 1 129,782 COSTA MESA SANITARY DISTRICT CAPITAL IMPROVEMENT PROGRAM 2010 -11 PROJECT: #189 Rehabilitation of Six Sewers Transferred to CMSD PROJECT MANAGER: Rob Hamers, District Engineer DESCRIPTION: Rehabilitation of the Six Sewers Transferred to CMSD from OCSD. OCSD paid CMSD $1.3 million for the work and plans and specs are being prepared. START DATE: February 1, 2010 COMPLETION DATE: Mid 2011 STATUS REPORT: 4/22/10 - Engineering staff has discussed the sewers and deleted non - essential items from the project scope of work. Plans and specs are 5% complete. 5/27/10 - Proposals were obtained for traffic engineering and soils investigation for removing the sag in the sewer in South Cost Drive easterly of Harbor Blvd. Plans and specs are approximately 25% complete. 6/21/10 - Traffic Control Plans are being completed for the South Coast Drive lane closure to allow drilling for the soils report. Progress on the project plans is continuing. 7/22/10 - The design phase is continuing. The land closure plan was completed and drilling for the soils investigation on South Coast Plaza has occurred. 8/26/10 - The plans are ready for submittal to the City of Costa Mesa for 1st plan check. Work is beginning on the specs. The scope of work on the project was minimalized to save the District as much as possible of the $1.3 Million paid by OCSD. _ 9/23/10 - Additional investigation is occurring into the sag on South Coast Drive, which may be longer than first anticipated. Survey work is occurring and staff will be recommending additional CCTV to final the plans and place the project out to bid. 10/26/10 - The field crew will be cleaning the sewer on South Coast Drive and observing the flows to verify the length of sewer in the sag. After this item is resolved, the plans and specs will be placed out to bid 11/18/10 - A contractor will be potholing the 10" sewer in South Coast Drive 110' east of the Harbor Blvd. MH followed by surveyors shooting the elevation of the sewer. This allows the design of the sag remediation to be resolved if the elevation is lower than the manhole. 12/20/10 - The potholing results indicate the sewer in South Coast Drive is severly out of grade and the 600' reach in South Coast Drive will have to be reconstructed. The plans are being submitted to the City of Costa Mesa for first plan check. FINANCIAL STATUS throu h 11/30/10: Approved Proj Budget June 30, 2010 Accumulated Cost Current Year Ex enditures Account Number Encumbrances Balance #189 48,800 1 17,112 22,544 9,145 20 1 Total 48,800 1 1 17,112 22,544 - 9,145 Meeting ' Date here Nt,mher 12/20/10 VII .D COSTA MESA SANITARY DISTRICT ® Warrant Resolution No. CMS® 2011 -6 A RESOLUTION OF THE COSTA MESA SANITARY DISTRICT RATIFYING THE PAYMENT OF CERTAIN-CLAIMS AND DEMANDS, AND SPECIFYING THE FUNDS OUT OF WHICH THE SAME WERE PAID. v 0 THE BOARD OF DIRECTORS OF THE COSTA MESA SANITARY DISTRICT DOES. HEREBY ORDER AND RESOLVE AS FOLLOWS: Section 1. That the attached claims and demands totaling $420,944.13 have been audited as required by law and that the same were paid out of respective funds as hereinafter set forth. Section 2. That the Clerk of the District shall certify to the adoption of this Resolution and shall retain a certified copy thereof in her own records. PASSED AND ADOPTED this 20th day of December 2010. ATTEST: Secretary STATE OF CALIFORNIA ) COUNTY OF ORANGE ) ss COSTA MESA SANITARY DISTRICT ) President I, JOAN REVAK, Clerk of the Costa Mesa Sanitary District, hereby certify that the foregoing Warrant Resolution No. CMSD 2011 -6 was duly adopted by the Costa Mesa Sanitary District at a regular meeting held on the 20th day of December 2010. IN WITNESS WHEREOF, I have hereunto set my hand and affixed the Seal of the Costa Mesa Sanitary District on this 20th day of December 2010. Clerk of the Costa Mesa Sanitary District Accounts Payable Checks for Approval User: tgonzalez Printed: 11/30/2010 - 10:15 AM COST - - -en rndependenaspeciatOiswkt Check Number Check Date Fund Name Account Name Vendor Name Amount 0 11/03/2010 Liquid Waste Fund Federal Withholding Taxes Internal Revenue Service 4,706.93 0 11/03/2010 Liquid Waste Fund FICA - Employee Internal Revenue Service 58.58 0 11/03/2010 Liquid Waste Fund FICA - Employee Internal Revenue Service 58.58 0 11/03/2010 Liquid Waste Fund Medicare - Employee Internal Revenue Service 493.95 0 11/03/2010 Liquid Waste Fund Medicare - Employee Internal Revenue Service 493.95 Check Total: 5,811.99 0 11/03/2010 Liquid Waste Fund State Withholding Taxes State of Cal Emp Dev Dept 1,716.69 Check Total: 1,716.69 0 11/03/2010 Liquid Waste Fund PERS Retirement Cal Pers Employee Ret System 147.37 0 11/03/2010 Liquid Waste Fund PERS Retirement Cal Pers Employee Ret System 250.31 0 11/03/2010 Liquid Waste Fund PERS Retirement Cal Pers Employee Ret System 2,105.39 0 11/03/2010 Liquid Waste Fund PERS Retirement Cal Pers Employee Ret System 3,575.87 0 11/03/2010 Liquid Waste Fund PERS Survivor Benefit Cal Pers Employee Ret System 9.30 0 11/03/2010 Liquid Waste Fund PERS - Employer Cal Pers Employee Ret System -0.01 Check Total: 6,088.23 0 11/04/2010 Liquid Waste Fund PERS Medical Cal PERS 4,555.42 0 11/04/2010 Solid Waste Fund Benefits Admin Costs Cal PERS 1.95 0 11/04/2010 Liquid Waste Fund Benefits Admin Costs Cal PERS 17.64 Check Total: 4,575.01 0 11/17/2010 Liquid Waste Fund Federal Withholding Taxes Internal Revenue Service 4,726.89 0 11/17/2010 Liquid Waste Fund FICA - Employee Internal Revenue Service 47.89 0 11/17/2010 Liquid Waste Fund FICA - Employee Internal Revenue Service 47.89 0 11/17/2010 Liquid Waste Fund Medicare - Employee Internal Revenue Service 484.69 0 11/17/2010 Liquid Waste Fund Medicare - Employee Internal Revenue Service 484.69 AP - Checks for Approval ( 11/30/2010 - 10:15 AM ) •Page I 0 • Check er Check Date Fund Name Account -Namis 0 11/17/2010 Liquid Waste Fund State Withholding Taxes 0 11/17/2010 Liquid Waste Fund PERS Retirement 0 11/17/2010 Liquid Waste Fund PERS Retirement 0 11/17/2010 Liquid Waste Fund PERS Retirement 0 11/17/2010 Liquid Waste Fund PERS Retirement 0 11/17/2010 Liquid Waste Fund PERS Survivor Benefit 0 11/24/2010 Liquid Waste Fund 0 11/24/2010 Liquid Waste Fund 0 11/24/2010 Liquid Waste Fund 0 11/24/2010 Liquid Waste Fund 0 11/24/2010 Liquid Waste Fund 0 11/15/2010 Solid Waste Fund Federal Withholding Taxes FICA - Employee. FICA - Employee Medicare - Employee Medicare - Employee Investment Earnings Vendor Name State of Cal Emp Dev Dept Cal Pers Employee Ret System Cal Pers Employee Ret System Cal Pers Employee Ret System Cal Pers Employee Ret System Cal Pers Employee Ret System Internal Revenue Service Internal Revenue Service Internal Revenue Service Internal Revenue Service Internal Revenue Service Bank of America Check Total: Check Total: Check Total: Check Total: ® Amount 5,792.05 I ,724.55 1,724.55 146.29 248.48 2,090.06 3,549.83 9.30 6,043.96 179.67 356.25 356.25 83.32 83.32. 1,058.81 325.94 Check Total: 325.94 0 11/26/2010 Solid Waste Fund Equipment Maintenance Automatic Data Processing, Inc 5.65 0 11/26/201'0 Liquid Waste Fund Equipment Maintenance Automatic Data Processing, Inc 50.80 Check Total: 56.45 7888 1110512010 Liquid Waste Fund Employee Insurance AFLAC 706.78 Check Total: 706.78 7889 1110512010 Solid Waste Fund Contract Services Appleone Employment Services 28.77 7889 11/05/2010 Liquid Waste Fund Contract Services Appleone Employment Services 258.91 Check Total: 287.68 7890 11/05/2010 Solid Waste Fund Telephone AT &T 48.88 7890 11/05/2010 Liquid Waste Fund Telephone AT &T 439.87 AP - Checks for Approval ( 11 /30/2010 - 10:15 AM) Page 2 Check Number Check Date Fund Name Account Name Vendor Name Amount 7890 11/05/2010 Liquid Waste Fund Sewer Maint - Telephone AT &T 41.75 7890 11/05/2010 Liquid Waste Fund Sewer Maint - Telephone AT &T 316.48 Check Total: 846.98 7891 11/05/2010 Solid Waste Fund Building Maintenance Bay Alarm 1.80 7891 11/05/2010 Liquid Waste Fund Building Maintenance Bay Alarm 16.26 7891 11/05/2010 Solid Waste Fund Building Maintenance Bay Alarm 27.85 7891 11/05/2010 Liquid Waste Fund Building Maintenance Bay Alarm 250.62 7891 11/05/2010 Liquid Waste Fund Sewer Maint -Bldg Maint Bay Alarm 489.73 Check Total: 786.26 7892 11/05/2010 Solid Waste Fund Legal Services Alan R. Burns 1,571.08 7892. 11/05/2010 Liquid Waste Fund Legal Services Alan R. Burns 2,917.72 7892 11/05/2010 Liquid Waste Fund Legal Services Alan R. Burns 633.50 7892 11/05/2010 Solid Waste Fund Legal Services Alan R. Burns 551.15 7892 11/05/2010 Liquid Waste Fund Legal Services Alan R. Burns 1,023.55 Check Total: 6,697.00 7893 11/05/2010 Liquid Waste Fund Medical /Employment Services Steve Cano 12.00 Check Total: 12.00 7894 11/05/2010 Solid Waste Fund Fiscal Services CBIZ ATA Orange County LLC 759.92 7894 11/05/2010 Liquid Waste Fund Fiscal Services CBIZ ATA Orange County LLC 1,411.28 Check Total: 2,171.20 7895 11/05/2010 Solid Waste Fund Professional Services Computer Masters 22.50 7895 11/05/2010 Liquid Waste Fund Professional Services Computer Masters 202.50 Check Total: 225.00 7896 11/05/2010 Solid Waste Fund Container Collection Costs CR &R Incorporated 3,863.14 Check Total: 3,863.14 7897 11/05/2010 Liquid Waste Fund Sewer Maint -Pump Stn Contract C &R Drains Inc. 112.00 Check Total: 112.00 •Page 3 AP - Checks for Approval ( 11/30/2010 - 10:15 AM) Check 7898 7898 7899 7899 Check Date Fund Name 11/05/2010 Solid Waste Fund 11/05/2010 Solid Waste Fund 11/05/2010 Solid Waste Fund 11/05/2010 Liquid Waste Fund 7900 11/05/2010 Solid Waste Fund 7900 11/05/2010 Solid Waste Fund 7900 11/05/2010 Solid Waste Fund 7900 11/05/2010 Solid Waste Fund 7900 11/05/2010 Solid Waste Fund 7900 11/05/2010 Solid Waste Fund 7900 11/05/2010 Solid Waste Fund 7900 11/05/2010 Solid Waste Fund 7900 ]1./05/2010 Solid Waste Fund 7900 11/05/2010 Solid Waste Fund 7901 11/05/2010 Solid Waste Fund 7901 11/05/2010 Liquid Waste Fund 7902 11/05/2010 Liquid Waste Fund 7903 11/05/2010 Facilities Revolving Fund Account Name Vendor Name Telephone Bk Recycling Program Cross Media Resources Telephone Bk Recycling Program Cross Media Resources Check Total: Prof Membership/Dues Cal Soc of Muni Finance Office Prof Membership/Dues Cal Soc of Muni Finance Office Check Total: Household Hazardous Waste Curbside, Inc. Household Hazardous Waste Curbside, Inc. Sharps Program Curbside, Inc. Pharmaceutical Program Curbside, Inc. Pharmaceutical Program Curbside, Inc. Pharmaceutical Program Curbside, Inc. Sharps Program Curbside, Inc. Sharps Program Curbside, Inc. Sharps Program Curbside, Inc. Sharps Program Curbside, Inc. Check Total: Fiscal Services Diehl, Evans & Company LLP Fiscal Services Diehl, Evans & Company LLP Check Total: Sewer Maint -FOG Prog Contract Environmental Engr & Cont, Inc Check Total: District Yard 7904 11/0512010 Facilities Revolving Fund District Yard Enovity, Inc. Everyday Flowers Check Total: Amount 226.63 1,831.50 2,058.13 11.00 99.00 110.00 311.00. 341.40 ,95.00 36.00 75.00 -25.00 100.00 75.00 95.00 95.00 1,198.40 1,750.00 3,250.00 5,000.00 10,665.50 10,665.50 3,449.00 3,449.00 369.76 Check Total: 369.76 7905 1110512010 Solid Waste Fund Gas - Building The Gas Company 1.91 7905 11/05/2010 Liquid Waste Fund Gas - Building The Gas Company 17.21 7905 11/05/2010 Liquid Waste Fund Sewer Maint -Gas Bldg The Gas Company 36.32 AP - Checks for Approval ( 11/30/2010 - 10:15 AM) Page 4 Check Number Check Date Fund Name Account Name Vendor Name Amount AP - Checks for Approval ( 11/30/2010 - 10:15 AM) •Page 5 Check Total: 55.44 7906 11/05/2010 Liquid Waste Fund Sewer Maint - Material /Supplies Golden Bell Products, Inc. 1,555.13 Check Total: 1,555.13 7907 11/05/2010 Liquid Waste Fund Engineering /Architectual Sery Robin B. Hamers & Assoc., Inc. 1,400.00 7907 11/05/2010 Liquid Waste Fund Engineering /Architectual Sery Robin B. Hamers & Assoc., Inc. 4,873.25 7907 11/05/2010 Liquid Waste Fund Plan Ck/Inspection- Inside Robin B. Hamers & Assoc., Inc. 193.00 7907 11/05/2010 Liquid Waste Fund Plan Ck/Inspection- Inside Robin B. Hamers & Assoc., Inc. 13,754.63 7907 11/05/2010 Liquid Waste Fund Plan Ck/Inspection- Outside Robin B. Hamers & Assoc., Inc. 627.25 7907 11/05/2010 Liquid Waste Fund Plan Ck/Inspection- Outside Robin B. Hamers & Assoc., Inc. 1,112.63 7907 11/05/2010 Liquid Waste Fund Plan Ck/Inspection -Swr Lateral Robin B. Hamers & Assoc., Inc. 1,544.00 7907 11/05/2010 Liquid Waste Fund Plan Ck/Inspection -Swr Lateral Robin B. Hamers & Assoc., Inc. 1,596.38 7907 11/05/2010 Liquid Waste Fund Bristol St Pump - Contract Labor Robin B. Hamers & Assoc., Inc. 3,039.75 7907 11/05/2010 Liquid Waste Fund Irvine PS Free Main #171 -Contr Robin B. Hamers & Assoc., Inc. 2,943.25 7907 11/05/2010 Liquid Waste Fund Irvine PS Free Main #171 -Contr Robin B. Hamers & Assoc., Inc. 1,840.00 7907 11/05 /2010 Liquid Waste Fund Systm Wide Swr Rcnstruct. #183 Robin B. Hamers & Assoc., Inc. 552.50 7907 11/05/2010 Liquid Waste Fund Systm Wide Swr Rcnstruct. #183 Robin B. Hamers & Assoc., Inc. 920.00 7907 11/05/2010 Liquid Waste Fund Systm Wide Swr Rcnstruct. #183 Robin B. Hamers & Assoc., Inc. 1,380.00 7907 11/05/2010 Liquid Waste Fund Grade 5 CCTV Improvements Robin B. Hamers & Assoc., Inc. 11,049.25 Check Total: 46,825.89 7908 11/05/2010 Solid Waste Fund Postage MailFinance Inc. 7.72 7908 11/05/2010 Liquid Waste Fund Postage MailFinance Inc. 69.49 Check Total: 77.21 7909 11/05/2010 Liquid Waste Fund Sewer Maint- Equipment Maint HUB Auto Supply 9.66 7909 11/05/2010 Liquid Waste Fund Sewer Maint- Equipment Maint HUB Auto Supply 119.42 7909 11/05/2010 Liquid Waste Fund Sewer Maint- Equipment Maint HUB Auto Supply 159.50 Check Total: 288.58 7910 11 /05/2010 Solid Waste Fund Prof Membership/Dues International City/County Marta 121.73 7910 11/05/2010 Liquid Waste Fund Prof Membership /Dues International City/County Mana 1,095.53 Check Total: 1,217.26 7911 11/05/2010 Liquid Waste Fund Sewer Maint -Misc Swer Wk ITT Water & Wastewater U.S.A. 1,917.10 AP - Checks for Approval ( 11/30/2010 - 10:15 AM) •Page 5 Check Oer Check Date Fund Name Account Name* 7912 11/05/2010 Facilities Revolving Fund District Yard 7912 11/05/2010 Facilities Revolving Fund District Yard Vendor Name Jay's Catering Jay's Catering Check Total: •Amount 1,917.10 1,905.67 794.15 AP - Checks for Approval ( 11/30/2010 - 10:15 AM) Page 6 Check Total: 2,699.82 7913 11/05/2010 Solid Waste Fund Recycling Grant AB 939 Francene Dr. Kaplan 75.00 Check Total: 75.00 7914 11/05/2010 Liquid Waste Fund Sewer Maint -Misc Swer Wk Mike Kilbride, LTD 1,350.00 Check Total: 1,350.00 7915 11/05/2010 Solid Waste Fund Public Info/Ed/Community Promo King Badge & Button Co, Inc. 55.73 7915 11/05/2010 Liquid Waste Fund Public Info/Ed/Community Promo King Badge & Button Co, Inc. 501.52 Check Total: 557.25 7916 11/05/2010 Facilities Revolving Fund District Yard De Arakal Lee 350.00 Check Total: 350.00 7917 11/05/2010 Liquid Waste Fund Sewer Maint- Water Pumps Mesa Consolidated Water Dist 18.00 7917 11/05/2010 Liquid Waste Fund Sewer Maint- Water Pumps Mesa Consolidated Water Dist 18.00 7917 11/05/2010 Liquid Waste Fund Sewer Maint- Water Pumps Mesa Consolidated Water Dist 18.00 7917 11/05/2010 Solid Waste Fund Water - Building Mesa Consolidated Water Dist 20.72 7917 11/05/2010 Liquid Waste Fund Water - Building Mesa Consolidated Water Dist 186.48 Check Total: 261.20 7918 11/05/2010 Facilities Revolving Fund District Yard Office Depot 44.33 7918 11/05/2010 Facilities Revolving Fund District Yard Office Depot 14.94 7918 11/05/2010 Solid Waste Fund Office Supplies Office Depot 28.76 7918 11/05/2010 Liquid Waste Fund Office Supplies Office Depot 258.80 Check Total: 346.83 7919 11/05/2010 Liquid Waste Fund Sewer Maint- Equipment Maint Parkhouse Tire, Inc. 380.45 7919 11/05/2010 Liquid Waste Fund Sewer Maint - Equipment Maint Parkhouse Tire, Inc. 738.96 AP - Checks for Approval ( 11/30/2010 - 10:15 AM) Page 6 Check Number Check Date Fund Name Account Name Vendor Name Amount Check Total: 1,119.41 7920 11/05/2010 Solid Waste Fund Building Maintenance Pacific Building Care, Inc. 45.37 7920 11/05/2010 Liquid Waste Fund Building Maintenance Pacific Building Care, Inc. 408.38 7920 11/05/2010 Liquid Waste Fund Sewer Maint -Bldg Maint Pacific Building Care, Inc. 667.50 Check Total: 1,121.25 7921 11/05/2010 Solid Waste Fund Staff Development CMSD Petty Cash 1.60 7921 11/05/2010 Liquid Waste Fund Staff Development CMSD Petty Cash 14.40 7921 11/05/2010 Solid Waste Fund Staff Development CMSD Petty Cash 1.60 7921 11/05/2010 Liquid Waste Fund Staff Development CMSD Petty Cash 14.42 7921 11/05/2010 Solid Waste Fund Mileage Reimbursement CMSD Petty Cash 0.42 7921 11/05/2010 Liquid Waste Fund Mileage Reimbursement CMSD Petty Cash 3.78 7921 11/05/2010 Solid Waste Fund Mileage Reimbursement CMSD Petty Cash 2.13 7921 11/05/2010 Liquid Waste Fund Mileage Reimbursement CMSD Petty Cash 19.21 7921 11/05/2010 Liquid Waste Fund Capital Outlay CMSD Petty Cash 30.00 7921 11/05/2010 Liquid Waste Fund Staff Development CMSD Petty Cash 21.20 7921 11/05/2010 Liquid Waste Fund Public Info/Ed/Community Promo CMSD Petty Cash 25.00 7921 11/05/2010 Liquid Waste Fund Staff Development CMSD Petty Cash 16.20 7921 11/05/2010 Solid Waste Fund Staff Development CMSD Petty Cash 1.80 7921 11/05/2010 Solid Waste Fund Staff Development CMSD Petty Cash 1.80 7921 11/05/2010 Liquid Waste Fund Staff Development CMSD Petty Cash 16.20 Check Total: 169.76 7922 11/05/2010 Liquid Waste Fund Sewer Maint- Equipment Maint Rincon 37.33 Check Total: 37.33 7923 11/05/2010 Liquid Waste Fund Sewer Maint -Swr Lateral Prog James Rutledge 1,800.00 Check Total: 1,800.00 7924 11/05/2010 Liquid Waste Fund Sewer Maint - Electric Pumps Southern California Edison 276.50 7924 11/05/2010 Liquid Waste Fund Sewer Maint= Electric Pumps Southern California Edison 331.02 7924 11/05/2010 Liquid Waste Fund Sewer Maint - Electric Pumps Southern California Edison 316.34 7924 11/05/2010 Liquid Waste Fund Sewer Maint - Electric Pumps Southern California Edison 100.62 7924 11/05/2010 Liquid Waste Fund Sewer Maint - Electric Pumps Southern California Edison 43.22 7924 11/05/2010 Liquid Waste Fund Sewer Maint - Electric Pumps Southern California Edison 71.15 7924 11/05/2010 Liquid Waste Fund Sewer Maint - Electric Pumps Southern California Edison 468.03 7924 11/05/2010 Liquid Waste Fund Sewer Maint - Electric Pumps Southern California Edison 545.34 7924 11 /05/2010 Liquid Waste Fund Sewer Maint - Electric Pumps Southern California Edison 659.47 AP - Checks for Approval ( 11 /30/2010 - 10:15 AM) Page 7 Check Oer Check Date Fund Name Account Nam* Vendor Name � Amount 7924 11/05/2010 Liquid Waste Fund Sewer Maint - Electric Pumps Southern California Edison 78.46 7924 11/05/2010 Liquid Waste Fund Sewer Maint - Electric Pumps Southern California Edison 75.39 7924 11 /05/2010 Liquid Waste Fund Sewer Maint- Electric Pumps Southern California Edison 111.69 7924 11/05/2010 Liquid Waste Fund Sewer Maint - Electric Pumps Southern California Edison 53.34 7924 11/05/2010 Liquid Waste Fund Sewer Maint - Electric Pumps Southern California Edison 394.04 7924 11/05/2010 Liquid Waste Fund Sewer Maint - Electric Pumps Southern California Edison 263.33 7924 11/05/2010 Liquid Waste Fund Sewer Maint - Electric Pumps Southern California Edison 86.7.1 7924 11/05/2010 Liquid Waste Fund Sewer Maint - Electric Pumps Southern California Edison 143.46 7924 11/05/2010 Liquid Waste Fund Sewer Maint - Electric Pumps Southern California Edison 1,226.95 7924 11/05/2010 Solid Waste Fund Electric - Building Southern California Edison 64.93 7924 1110512010 Liquid Waste Fund Electric - Building Southern California Edison 584.39 Check Total: 5,894.38 7925 11/05/2010 Liquid Waste Fund Life/AD &D Insurance Spec Dist Risk Mgt Authority 150.20 7925 11/05/2010 Liquid Waste Fund Dental Insurance Spec Dist Risk Mgt Authority 531.76 7925 1 1/05/2010 Liquid Waste Fund Long -Term Disability Spec, Dist Risk Mgt Authority 294.33 7925 11/05/2010 Liquid Waste Fund Vision Insurance Spec Dist Risk Mgt Authority 29.36 7925 11/05/2010 Solid Waste Fund Benefits Admin Costs Spec Dist Risk Mgt Authority 2.98 7925 11/05/2010 Liquid Waste Fund Benefits Admin Costs Spec Dist Risk Mgt Authority 26.82 Check Total: 1,035.45 7926 11/05/2010 Liquid Waste Fund Sewer Maint -Swr Lateral Prog Fred Sendra 1,800.00 Check Total: 1,800.00 7927 11105/2010 Liquid Waste Fund Professional Services Technology Resource Cntr, Inc. 815.62 7927 11/05/2010 Solid Waste Fund Professional Services Technology Resource Cntr, Inc. 90.63 7927 11/05/2010 Solid Waste Fund Professional Services Technology Resource Cntr, Inc. 90.63 7927 11/05/2010 Liquid Waste Fund Professional Services Technology Resource Cntr, Inc. 815.62 Check Total: 1,812.50 7928 11/05/2010 Solid Waste Fund Building Maintenance Trimco Landscape 11.50 7928 11/05/2010 Liquid Waste Fund Building Maintenance Trimco Landscape 103.50 Check Total: 115.00 7929 11/05/2010 Liquid Waste Fund Medical/Employment Services Tustin Irvine Medical 130.00 Check Total: 130.00 AP - Checks for Approval ( 11/30/2010 - 10:15 AM) Page 8 Check Number Check Date Fund Name Account Name Vendor Name Amount 7930 11/05/2010 Solid Waste Fund Postage Totalfunds By Hasler 49.91 7930 11/05/2010 Liquid Waste Fund Postage Totalfunds By Hasler 449.26 Check Total: 499.17 7931 11/05/2010 Liquid Waste Fund Deferred Compensation - 457 VantagePoint Transfer Agents 930.00 Check Total: 930.00 7932 11/05/2010 Liquid Waste Fund Deferred Medical -RHS- Employee VantagePoint Transfer Agents 291.11 7932 11/05/2010 Liquid Waste Fund Deferred Medical -RHS- Employee VantagePoint Transfer Agents 291.11 Check Total: 582.22 7933 11/05/2010 Liquid Waste Fund Sewer Maint -Misc Swer Wk Walters Wholesale Electric Co. 241.62 7933 11/05/2010 Liquid Waste Fund Sewer Maint -Misc Swer Wk Walters Wholesale Electric Co. 174.85 Check Total: 416.47 7934 11/05/2010 Liquid Waste Fund Sewer Maint -Swr Lateral Prog Sorin Zdrahal 1,800.00 Check Total: 1,800.00 7935 11/15/2010 Solid Waste Fund Investment Earnings Bank of America 15.00 7935 11/15/2010 Facilities Revolving Fund District Yard Bank of America 88.00 7935 11/15/2010 Liquid Waste Fund Travel/Meals /Lodging Bank of America 65.00 7935 11/15/2010 Solid Waste Fund Travel/Meals /Lodging Bank of America 3.00 7935 11/15/2010 Liquid Waste Fund Travel/Meals/Lodging Bank of America 27.00 7935 11/15/2010 Solid Waste Fund Staff Development Bank of America 1.50 7935 11/15/2010 Liquid Waste Fund Staff Development Bank of America 13.50 7935 11/15/2010 Solid Waste Fund Building Maintenance Bank of America 6.04 7935 11/15/2010 Liquid Waste Fund Building Maintenance Bank of America 54.33 7935 11/15/2010 Liquid Waste Fund Building Maintenance Bank of America 71.20 7935 1 1/15/2010 Solid Waste Fund Building Maintenance Bank of America 7.91 7935 11/15/2010 Facilities Revolving Fund District Yard Bank of America 87.56 7935 11/15/2010 Facilities Revolving Fund District Yard Bank of America 30.45 7935 11/15/2010 Facilities Revolving Fund District Yard Bank of America -21.86 7935 11/15/2010 Facilities Revolving Fund District Yard Bank of America 159.87 7935 11/15/2010 Solid Waste Fund Building Maintenance Bank of America 0.87 7935 11/15/2010 Liquid Waste Fund Building Maintenance Bank of America 7.81 7935 11/15/2010 Liquid Waste Fund Sewer, Maint -Bldg Maint Bank of America 6.87 7935 11/15/2010 Facilities Revolving Fund District Yard Bank of America 407.81 7935 11/15/2010 Facilities Revolving Fund District Yard Bank of America 9.75 7935 11/15/2010 Facilities Revolving Fund District Yard Bank of America 91.05 AP - Checks for Approval ( 11/30/2010 - 10:15 AM) Page 9 Check Oer Check Date Fund Name Account Namo Vendor Name Amount' 7935 11/15/2010 Solid Waste Fund Travel/Meals /Lodging Bank of America 9.41 7935 11/15/2010 Liquid Waste Fund Travel/Meals /Lodging Bank of America / 84.67 7935 11/15/2010 Solid Waste Fund . Travel/Meals/Lodging Bank of America 3.00 7935 11/15/2010 Liquid Waste Fund Travel/Meals/Lodging Bank of America 27.00 7935 11/15/2010 Liquid Waste Fund Travel/Meals/Lodging Bank of America 40.50 7935 11/15/2010 Solid Waste Fund Travel/Meals /Lodging Bank of America 4.50 7935 11/15/2010 Solid Waste Fund Travel/Meals /Lodging Bank of America 19.63 7935 11/15/2010 Liquid Waste Fund Travel/Meals/Lodging Bank of America 176.65 7935 11/15/2010 Solid Waste Fund Staff Development Bank of America 3.00 3935 11/15/2010 Liquid Waste Fund Staff Development Bank of America 27.06 7935 11/15/2010 Liquid Waste Fund Travel/Meals/Lodging Bank of America 146.16 7935 11/15/2010 Solid Waste Fund Travel/Meals/Lodging Bank of America 16.24 7935 11/15/2010 Solid Waste Fund Travel/Meals /Lodging Bank of America 18.34 7935 11/15/2010 Liquid Waste Fund Travel/Meals/Lodging Bank of America 165.06 7935 11/15 /2010 Solid Waste Fund Travel/Meals/Lodging Bank of America 14.64 7935 11/15/2010 Liquid Waste Fund Travel/Meals/Lodging Bank of America 131.76 7935 11/15/2010 Solid Waste Fund Travel/Meals/Lodging Bank of America 24.34 7935 11/15 /2010 Liquid Waste Fund Travel/Meals/Lodging Bank of America 219.06 7935 11/15/2010 Solid Waste Fund Travel/Meals/Lodging Bank of America 13.24 7935 11/15/2010 Liquid Waste Fund Travel/Meals/Lodging Bank of America 119.16 7935 11/15/2010 Solid Waste Fund Office Supplies Bank of America 2.55 7935 11/15/2010 Liquid Waste Fund Office Supplies Bank of America 22.95 7935 11/15/2010 Liquid Waste Fund Office Supplies Bank of America 27.34 7935 11/15/2010 Solid Waste Fund Office Supplies Bank of America 3.04 7935 11/15 /2010 Solid Waste Fund Medical/Employment Services Bank of America 35.00 7935 11/15/2010 Liquid Waste Fund Medical /Employment Services Bank of America 315.00 7935 11/15/2010 Solid Waste Fund Office Supplies Bank of America 2.26 7935 11/15/2010 Liquid Waste Fund Office Supplies Bank of America 20.34 7935 11/15/2010 Solid Waste Fund Office Supplies Bank of America 1.08 7935 11/15 /2010. Liquid Waste Fund Office Supplies Bank of America 9.75 7935 11/15/2010 Solid Waste Fund Office Supplies Bank of America 7.37 7935 11/15/2010 Liquid Waste Fund Office Supplies Bank of America 66.32 7935 11/15/2010 Solid Waste Fund Office Supplies Bank of America 1.09 7935 11/15/2010 Liquid Waste Fund Office Supplies Bank of America 9.76 7935 11/15/2010 Solid Waste Fund Office Supplies Bank of America -4.11 7935 11/15/2010 Liquid Waste Fund Office Supplies Bank of America -36.95 7935 11/15/2010 Liquid Waste Fund Office Supplies. Bank of America 36.95 7935 11/15/2010 Solid Waste Fund Office Supplies Bank of America 4.11 7935 11/15/2010 Solid Waste Fund Building Maintenance Bank of America 17.37 7935 11/15/2010 Liquid Waste Fund Building Maintenance Bank of America 156.35 7935 11/15/2010 Solid Waste Fund Recycling Grant AB 939 Bank of America 205.31 7935 11/15/2010 Liquid Waste Fund Sewer Maint -Bldg Maint Bank of America 410.96 7935 11/15/2010 Liquid Waste Fund Sewer Maint -Bldg Maint Bank of America 9.55 7935 11/15/2010 Liquid Waste Fund Sewer Maint -Inflow Reduction Bank of America 410.00 7935 11/15/2010 Facilities Revolving Fund District Yard Bank of America 364.31 AP - Checks for Approval ( 11 /30/2010 - 10:15 AM) Page 10 Check Number Check Date Fund Name Account Name Vendor Name Amount 7935 11/15/2010 Liquid Waste Fund Sewer Maint -Bldg Maint Bank of America 38.52 7935 11/15/2010 Liquid Waste Fund Sewer Maint -Bldg Maint Bank of America 104.47 7935 11/15/2010 Liquid Waste Fund Sewer Maint -Bldg Maint Bank of America 204.41 7935 11/15/2010 Liquid Waste Fund Sewer Maint -Bldg Maint Bank of America 86.98 7935 11/15/2010 Liquid Waste Fund Sewer Maint -Bldg Maint Bank of America 122.87 7935 11/15/2010 Liquid Waste Fund Sewer Maint -Bldg Maint Bank of America 46.95 7935 11/15/2010 Liquid Waste Fund Building Maintenance Bank of America 4.00 7935 11/15/2010 Liquid Waste Fund Building Maintenance Bank of America 36.02 7935 11/15/2010 Liquid Waste Fund Sewer Maint -Bldg Maint Bank of America 603.76 7935 11/15/2010 Liquid Waste Fund Sewer Maint-Bldg Maint Bank of America 41.30 7935 11/15/2010 Liquid Waste Fund Sewer Maint -Bldg Maint Bank of America 17.35 7935 11/15/2010 Liquid Waste Fund Sewer Maint -Bldg Maint Bank of America -10.00 7935 11/15/2010 Liquid Waste Fund Sewer Maint -Bldg Maint Bank of America 63.00 Check Total: 5,853.41 7941 11/19/2010 Solid Waste Fund Contract Services Appleone Employment Services 74.62 7941 11/19/2010 Liquid Waste Fund Contract Services Appleone Employment Services 671.55 Check Total: 746.17 7942 11/19/2010 Solid Waste Fund Office Supplies Ariel Supply 15.22 7942 11/19/2010 Liquid Waste Fund Office Supplies Ariel Supply 136.98 Check Total: 152.20 7943 11/19/2010 Solid Waste Fund Telephone AT &T 48.28 7943 11/19/2010 Liquid Waste Fund Telephone AT &T 434.47 Check Total: 482.75 7944 11/19/2010 Solid Waste Fund Public Info /Ed/Community Promo Debbie Bjornson 12.00 7944 11/19/2010 Liquid Waste Fund Public Info /Ed/Community Promo Debbie Bjornson 108.00 Check Total: 120.00 7945 11/19/2010 Liquid Waste Fund Sewer Maint -Swr Lateral Prog Rosemary Carone 762.50 Check Total: 762.50 7946 11/19/2010 Liquid Waste Fund Sewer Maint- Equipment Maint City of Costa Mesa 258.00 7946 11/19/2010 Liquid Waste Fund Sewer Maint - Equipment Maint City of Costa Mesa 839.15 7946 11/19/2010 Liquid Waste Fund Sewer Maint - Equipment Maint City of Costa Mesa 965.18 Page I 1 AP - Checks for Approval ( 11/30/2010 - 10:15 AM) AP - Checks for Approval ( 11/30/2010 - 10:15 AM) Page 12 ® Check er Check Date Fund Name Account Nam Vendor Name Amount 7946 11/19/2010 Liquid Waste Fund Sewer Maint- Equipment Maint City of Costa Mesa 156.60 7946 11/19/2010 Liquid Waste Fund Sewer Maint - Equipment Maint City of Costa Mesa 1,510.20 Check Total: 3,729.13 7947 11/19/2010 Solid Waste Fund Professional Services Computer Masters 25.00 7947 11/19/2010 Liquid Waste Fund Professional Services Computer Masters 225.00 Check Total: 250.00 7948 11/19/2010 Solid Waste Fund Used Tire Roundup CR &R Incorporated 348.00 Check Total: 348.00 7949 11/19/2010 Liquid Waste Fund Sewer Maint -Pump Stn Contract C &R Drains Inc. 176.00 Check Total: 176.00 7950 11/19/2010 Facilities Revolving Fund District Yard Cross Media Resources 145.41 Check Total: 145.41 7951 11/19/2010 Solid Waste Fund Recycling/Disposal CR Transfer, Inc. 9,746.86 7951 11/19/2010 Solid Waste Fund Recycling/Disposal CR Transfer, Inc. 156,020.84 Check Total: 165,767.70 7952 11/19/2010 Solid Waste Fund Staff Development Cal Soc of Muni Finance Office 11.00 7952 11/19/2010 Liquid Waste Fund Staff Development Cal Soc of Muni Finance Office 99.00 Check Total: 110.00 7953 11/19/2010 Solid Waste Fund Sharps Program Curbside, Inc. 95.00 7953 11/19/2010 Solid Waste Fund Pharmaceutical Program Curbside, Inc. 36.00 7953 11/19/2010 Solid Waste Fund Pharmaceutical Program Curbside, Inc. 75.00 7953 11/19/2010 Solid Waste Fund Pharmaceutical Program Curbside, Inc. -25.00 7953 11/19/2010 Solid Waste Fund Sharps Program Curbside, Inca 100.00 7953 11/19/2010 Solid Waste Fund Pharmaceutical Program Curbside, Inc. 139.50 7953 11/19/2010 Solid Waste Fund Pharmaceutical Program Curbside, Inc. 100.00 7953 11/19/2010 Solid Waste Fund Pharmaceutical Program Curbside, Inc. -25.00 7953 11/19/2010 Solid Waste Fund Sharps Program Curbside, Inc. 95.00 7953 11/19/2010 Solid Waste Fund Sharps Program Curbside, Inc. 95.00 AP - Checks for Approval ( 11/30/2010 - 10:15 AM) Page 12 Check Number Check )!Date Fund Name Account Name Vendor Name Amount Check Total: 685.50 7954 11/19/2010 Liquid Waste Fund Sewer Maint -Staff Development CWEA -TCP 130.00 7954 11/19/2010 Liquid Waste Fund Sewer Maint -Staff Development CWEA -TCP 130.00 Check Total: 260.00 7955 11/19/2010 Solid Waste Fund Staff Development Diehl, Evans & Company LLP 55.00 7955 11/19/2010 Liquid Waste Fund Staff Development Diehl, Evans & Company LLP 495.00 Check Total: 550.00 7956 1 1/19/2010 Solid Waste Fund Capital Outlay Gladwell Governmental Services 76.80 7956 11/19/2010 Liquid Waste Fund Capital Outlay Gladwell Governmental Services 691.20 Check Total: 768.00 7957 11/19/2010 Liquid Waste Fund Sewer Maint- Water Pumps Irvine Ranch Water District 8.00 7957 11/19/2010 Liquid Waste Fund Sewer Maint- Water Pumps Irvine Ranch Water District 8.00 Check Total: 16.00 7958 11/19/2010 Liquid Waste Fund Sewer Maint -Pump Stn Contract Jimni Systems, Inc 510.00 Check Total: 510.00 7959 11/19/2010 Solid Waste Fund Equipment Maintenance Konica Minolta Bus Sol U.S.A., 23.82 7959 11/19/2010 Liquid Waste Fund Equipment Maintenance Konica Minolta Bus Sol U.S.A., 214.43 Check Total: 238.25 7960 11/19/2010 Solid Waste Fund Equipment Maintenance Konica Minolta 82.65 7960 11/19/2010 Liquid Waste Fund Equipment Maintenance Konica Minolta 743.83 Check Total: 826.48 7961 11/19/2010 Liquid Waste Fund Sewer Maint - Equipment Maint Lifecom 77.04 Check Total: 77.04 7962 11/19/2010 Liquid Waste Fund Sewer Maint -Swr Lateral Prog Anthony Massaro 825.00 AP - Checks for Approval ( 11 /30/2010 - 10:15 AM ) ®Page 13 Check Toer Check Date Fund Name Account Name* Vendor Name • Amount AP - Checks for Approval ( 11/30/2010 - 10:15 AM) Page 14 Check Total: 825.00 7963 11/19/2010 Liquid Waste Fund Sewer Maint- Water Pumps Mesa Consolidated Water Dist 17.00 7963 11/19/2010 Liquid Waste Fund Sewer Maint- Water Pumps Mesa Consolidated Water Dist 19.70 7963 11/19/2010 Liquid Waste Fund Sewer Maint -Water Bldg Mesa Consolidated Water Dist 48.00 7963 11/19/2010 Liquid Waste Fund Sewer Maint -Water Bldg Mesa. Consolidated Water Dist 47.90 7963 11/19/2010 Liquid Waste Fund Sewer Maint -Water Bldg Mesa Consolidated Water Dist 58.70 Check Total: 191.30 7964 11/19/2010 Liquid Waste Fund Sewer Maint -Swr Lateral Prog Randy Myers 1,582.75 Check Total: 1,582.75 7965 11/19/2010 Liquid Waste Fund Systm Wide Swr Rcnstruct. #183 Nikola Corporation 59,355.40 Check Total: 59,355.40 7966 11/19/2010 Liquid Waste Fund Sewer Maint -Misc Swer Wk James Alan Irvine 1,275.00 Check Total: 1,275.00 7967 11/19/2010 Solid Waste Fund Office Supplies Office Depot 8.51 7967 11/19/2010 Liquid Waste Fund Office Supplies Office Depot 76.60 7967 11/19/2010 Solid Waste Fund Office Supplies Office Depot 10.78 7967 11/19/2010 Liquid Waste Fund Office Supplies Office Depot 97.01 Check Total: 192.90 7968 11/19/2010 Liquid Waste Fund Sewer Maint -Swr Lateral Prog Don Oldis 338.79 Check Total: 338.79 7969 11/19/2010 Solid Waste Fund Travel/Meals/Lodging Bob Ooten 0.70 7969 11/19/2010 Liquid Waste Fund Travel/Meals /Lodging Bob Ooten 6.30 Check Total: 7.00 7970 11/19/2010 Liquid Waste Fund Sewer Maint -Elec Bldg Southern California Edison 511.61 7970 11/19/2010 Liquid Waste Fund Sewer Maint - Electric Pumps Southern California Edison 777.22 AP - Checks for Approval ( 11/30/2010 - 10:15 AM) Page 14 Check Number Check Date Fund Name Account Name Vendor Name Amount Check Total: 1.288.83 7971 11/19/2010 Solid Waste Fund 7971 11/19/2010 Liquid Waste Fund 7972 11/19/2010 Solid Waste Fund 7972 11/19/2010 Liquid Waste Fund 7972 11/19/2010 Liquid Waste Fund 7973 11/19/2010 Solid Waste Fund 7973 11/19/2010 Liquid Waste Fund 7974 11/19/2010 Solid Waste Fund 7975 11/19/2010 Facilities Revolving Fund 7975 11 /19/2010 Liquid Waste Fund 7976 11/19/2010 Facilities Revolving Fund 7977 11/19/2010 Liquid Waste Fund 7978 11/19/2010 Liquid Waste Fund 7978 11/19/2010 Liquid Waste Fund 7978 11/19/2010 Liquid Waste Fund 7978 11/19/2010 Solid Waste Fund 7978 11/19/2010 Liquid Waste Fund AP - Checks for Approval ( 11 /30/2010 - 10:15 AM ) 0 Travel/Meals /Lodging Travel/Meals/Lodging Workers' Compensation Workers' Compensation Swr Maint - Workers Comp Building Maintenance Building Maintenance Sharps Program Arlene Schafer Arlene Schafer Spec Dist Risk Mgt Authority Spec Dist Risk Mgt Authority Spec Dist Risk Mgt Authority Sign Depot Sign Depot Stericycle Check Total: Check Total: Check Total: Check Total: District Yard Technology Resource Cntr, Inc. Professional Services Technology Resource Cntr, Inc. Check Total: District Yard Contract Services Sewer Maint - Electric Pumps Sewer Maint - Electric Pumps Sewer Maint - Electric Pumps Electric - Building Electric - Building Times Community News Check Total: Underground Service Alert /SC Check Total: Utility Cost Management LLC Utility Cost Management LLC Utility Cost Management LLC Utility Cost Management LLC Utility Cost Management LLC 2.20 19.80 22.00 47.41 82.97 384.98 515.36 17.94 161.50 179.44 1.68 1.68 15,999.00 2,750.00 18,749.00 239.20 239.20 121.00 121.00 16.15 698.78 1,772.25 12.85 115.61 •Page 15 • Check Oer Check Date Fund Name Account Name, Vendor Name Amount Check Total: 2,615.64 7979 11/19/2010 Liquid Waste Fund Deferred Compensation - 457 VantagePoint Transfer Agents 930.00 Check Total: 930.00 7980 11/19/2010 Liquid Waste Fund Deferred Medical -RHS- Employee VantagePoint Transfer Agents 298.57 7980 11/19/2010 Liquid Waste Fund Deferred Medical -RHS- Employee VantagePoint Transfer Agents 298.57 Check Total: 597.14 7981 11/19/2010 Liquid Waste Fund Sewer Maint-Swr Lateral Prog Kevin Wilson .750.00 Check Total: 750.00 Report Total: 420,944.13 AP - Checks for Approval ( 11/30/2010 - 10:15 AM) Page 16 ft / Costa Mesa anitary District Expense Reimbursnt form for Directors Name: IJ 00 Alin I. Attach all receipts. 8 *Can be used for private auto as well as taxi, limo and air fare II. Calculation 1. miles at 50.0 cents per mile (Current Rate) 2. Total meals 3. (c days attendance at $ 221.00 per day (per Board policy) 4. Meeting 5. Other Conference /Event: Location: Per Ordinance No. 55, "Board members shall provide brief reports on meetings attended at public expense at the next regular Board, meeting.." (Operations Code,, Section 3,01- -035). (rev. 1/1/09) 1.. 3-X.60 Total = $ 1, 3ab.o6 Significant points learned of benefit to the District and its ratepayers: Director Sig 5 N� N M O � 7 0 v d v 3 z �3 Cr M PURPO OR OCCASION E'.'1_llmr-1c, .� L. U _ .. _ ...y IVa111iL�i� NLILBlLtfs.w,. WON= gem *Can be used for private auto as well as taxi, limo and air fare II. Calculation 1. miles at 50.0 cents per mile (Current Rate) 2. Total meals 3. (c days attendance at $ 221.00 per day (per Board policy) 4. Meeting 5. Other Conference /Event: Location: Per Ordinance No. 55, "Board members shall provide brief reports on meetings attended at public expense at the next regular Board, meeting.." (Operations Code,, Section 3,01- -035). (rev. 1/1/09) 1.. 3-X.60 Total = $ 1, 3ab.o6 Significant points learned of benefit to the District and its ratepayers: Director Sig 5 N� N M O � 7 0 v d v 3 z �3 Cr M Costa Mesa Sanitary District Expense Reimbursement Form for Directors Name: Alin e6 01 '1 )rl I. Attach all receipts. `Can be used for private auto as well as taxi, limo and air fare II. Calculation 1. 40 miles at 50.0 cents per mile (Current Rate) 2. Total meals I\- 11- �-V I ItI, = $ U.U6 3. days attendance at $ 221.00 per day WP- oU.,U P—n Y) 4. Meeting 5. Other Conference/Event: Location: Per Ordinance Igo. 55, "Board members shall provide brief reports on meetings attended at public expense at the next regular Board, meeting,." (Operations Code,: Section 3,04.035), (rev. 1/1/09) • • Total = $ 40 - 06 Significant points learned of benefit to the District and its ratepayers: Director Signatu of PURPOSE OR OCCASION .. . � IAwdIb?f1IMI3W5�Ak MA IVA lip NMI M 1%, so a _�� - ...!/ `Can be used for private auto as well as taxi, limo and air fare II. Calculation 1. 40 miles at 50.0 cents per mile (Current Rate) 2. Total meals I\- 11- �-V I ItI, = $ U.U6 3. days attendance at $ 221.00 per day WP- oU.,U P—n Y) 4. Meeting 5. Other Conference/Event: Location: Per Ordinance Igo. 55, "Board members shall provide brief reports on meetings attended at public expense at the next regular Board, meeting,." (Operations Code,: Section 3,04.035), (rev. 1/1/09) • • Total = $ 40 - 06 Significant points learned of benefit to the District and its ratepayers: Director Signatu of • Costa Mesa Wary District Expense Reimbursert Form for Directors Name: Robert J. Ooten I. Attach all receipts. DATE OF EVENT PURPOSE OR OCCASION LOCATION TRAVEL" MEAL EXPENSE OTHER ti to t+zI> IL -Ste er-,IY4 Chi PC_S tl S W IN G C-;� C 41 « 114; C It fit (to C VL 0+ D it �3 I(7 ocso n a C 0C- 'Can be used for private auto as well as taxi, limo and air fare. ll. Calculation 1. miles at 50 cents per mile (Current Rate) 2. Total meals 3. (o days attendance at $ 221.00 per day kPUI Duo'. 4. Meeting_ 5. Other Conference /Event: Location: Per Ordinance No. 55, "Board members shall provide brief reports on meetings attended at public expense at the next regular Board meeting." (Operations Code, Section 3.01.035) (rev. 2106) t 3 I (v W 4 !► Total= $ ?�iv Significant points learned of benefit to the District and its ratepayers: J tl 4<-i — �. �;a Cam ., w�t -•-t� Ck� Su.�c� T � ��k% Gu�a�j Name:Gary Monahan I. Attach all receipts. Costa Mesa anitary District Expense ReimburseWnt Form for Directors • DATE OF EVENT PURPOSE OR OCCASION LOCATION TRAVEL* MEAL EXPENSE OTHER 11/9/10 CMSD Sewer System Committee Meeting CMSD 11/18/10 CMSD Regular Board of Directors Meeting CMSD Can be used for private auto as well as taxi, limo and air fare. II. Calculation = $ 1. miles at 50.0 cents per mile _ (Current Rate). 2. Total meals 1 2 days attendance at $_Z21.00 per day (per Board policy) 4. Meeting 5. Other Conference /Event: Location: Per Ordinance No. 55, "Board members shall provide brief reports on meetings attended at public expense at the next regular Board meeting." (Operations Code, Section 3.01.035) 442.00 Total = $442.00 Significant points learned of benefit to the District and its ratepayers: Director Signature: (rev. 1/1/09) M n i Go N G m N _ m S n_ N f�J w I F_ ca L 2 t17 Q rn W L iD CL M n M U F5 CY LL 9 Costa Mesa Sani'ary District Expense Reimbursement Form for Directors Name-, Jim FerrvwHn I. Attach all rmceipts. z5i PATE OF EVENT PURFOSEOR OCCASION LOCATION TRAIL" MEAL EXPENSE OTHER b C- �n "Can t>e used for private auto as vrell as laid, limo and air fare_ IL Calculation 1. _ miles at 50.0 cents per mrae lcewre fft mete) 2. Total meals 3- (p- Fl-rd pa.4) 4_ Nleattr.g _ 5. 0it;'er C onlereancelEve ni: Location: days attendance at $ 221.04 per day Per Ordinance No, 55, "f3card members sh311 provide brief TCMI = S Significant paints lewd cg benefit to the Disirki and Its ratepayers: � rvy+ve ry von �•rvv w�rZya w�w��ti+ar �,r- wr-�rarwrrvvn�sa�rrtn _ regular Board meeting." (Oporations Code, Section 3.01.035) r CD a Director Signature: Av� Irmo. WW) a- _j CC 'r a _ � •Oa TCMI = S Significant paints lewd cg benefit to the Disirki and Its ratepayers: � rvy+ve ry von �•rvv w�rZya w�w��ti+ar �,r- wr-�rarwrrvvn�sa�rrtn _ regular Board meeting." (Oporations Code, Section 3.01.035) r CD a Director Signature: Av� Irmo. WW) a- _j CC 'r a Q c r- cn q z 2 Ct7 Q w G CL t- rn n U Costa Resat S•anil;ary District Expense Reimbursement Form for Directors Name: Jim Ferrvm3ri 1. Attach ail mceipft. 'Can be used for private auto a,- yell as tam, limo and air [are_ IL Colewla9ion 1. rmles at 54.5 cents per mr9e sc�mrnRa�e� _ 2. Tote meals 3. days attendance at $ 221.00 per day (r— P—rd pd64) 4_ RAeabng 5, Other C onferenceflEve n9: m m Localiom: m Per Ofdinanre Mo, 55, "Board members shdi provide brief regular Board meeting." (Opao-ratioxns Code, Section 3.01.035) m Toml = �,� • OQ Significant polrtts lead of benefit to 'the DIs9rtct and IQs ratepayers: U w Director Signature: a irsv. 1�1fQ9� a- J �Z 0 I W D 41 a- I LIJ Of LL- ai 0058 I�B'se emery District 0 Expense Aeimbmursement Form for Directors -'� Name: I, Attach all receipts, DATE OF EVENT PURPOSE OR OCCASION LOCATION TRAVEL' MEAL EXPENSE OTHER T -r i r, ,7 �„F �.C. cam• +FIL 13r-, A 'Can be used for private auto as well as taxi, limo and air fare. IL Calculation 1. miles at 55.0 cents per mile (CurroM Re1e) 2. Total meals 3. � days attendance at $ 221.00 per day raer eatrd Amyl 4 M I i c c m eating = m 5. Other = M LD Total= $ Significant points learned of benefit to the District and its i Location: — ratepayers: c m Per Ordinance No. 65, "Board members shall provide brief reports on meetings attended at public expense at the next regular Board 9) meeting." (Operations Code, Section 3.01.035) CD © �— ,n,oe, director &gr»turo: 74"" 112/20N0 I VII: E. 1. I To: Board of Directors Via: Scott Carroll, General Manage From: Marc Davis, Treasurer Date: December 13, 2010 ..an Independent Specia(1District Subject: Investment Report for the Month of November 2010 Summmary • Attached is the Investment Report for the month of November 2010. As required by the District's Statement of Investment Policy, the Investment Report delineates all investment activity during the month. Staff Recommendation Approve the Investment Report for the month of November 2010. Analysis This report.lists the types of securities held in the District's portfolio, the institutions from which the securities were purchased, maturity dates and interest rates as of November 30, 2010. The District's investments are in compliance with the Statement of Investment Policy adopted by the Board at the June 21, 2010 regular meeting, as well as the California Government Code. The market values in this report were provided by our third party custodian, Bank of New York, except for the Local Agency Investment Fund (LAIF). The market value of LAW was provided by the State Treasurer's Office. It does not represent the value of the underlying securities within the pool, but rather the par or cost amount, which is the amount the District is entitled to withdraw. This reporting practice is consistent with industry standard practices for similar funds. Board of Directors December 13, 2010 Paae 2 of 3 The weighted average stated rate of return (current yield) for the District's investment • portfolio as of November 30, 2010, was 1.222 %. The yield to maturity of the portfolio was 1.251 %. The District's weighted average interest rate was 77 basis points (0.768 %) above the daily effective yield of LAIF, which was 0.454% as of November 30, 2010. The weighted average number of days to maturity for the District's total portfolio was 804 days (2.20 years). The average duration of the underlying securities in LAIF as of November 30, 2010, which is the most current information available, was 184 days. The District's investment portfolio is in compliance with its liquidity limitations, which requires that a minimum of 20.00% of the portfolio must mature within one year. The percentage of the portfolio maturing in less than one year as of November 30, 2010 was 47.61 %. As of November 30, 2010, the District has adequate operating reserves necessary to meet its obligations for the next six months. Strategic Plan Element & Goal Not applicable. Legal Review Legal review is not required. Financial Review The portfolio was budgeted to earn an average of 1.25% for the year ending June 30, 2011. Committee Recommendation Review by the Investment Oversight Committee is not required this month Public Notice Process Copies of this report are on file with the entire agenda packet at District Headquarters. C 2 0 Board of Directors December 13, 2010 Page 3 of 3 Alternative Actions 1. Refer the matter back to staff Attachments Treasurer's Report of Pooled Cash and Investments as of November 30, 2010 3 COSTA MESA SANITARY DISTRICT Treasurer's Report of Pooled Cash and Investments November 30, 2010 Deposits Outstanding Bank Balance In Transits Checks Book Balance Active Accounts: Bank of America $ 19,205.29 - 1,949.50 $ 17,255.79 Reconciling Items - - - - Total Active Accounts 19,205.29 - 1,949.50 17,255.79 Market Adjustment Market Value Increase Decrease Cost Investments: Local Agency Investment Fund $ 4,766,146.05 - - $ 4,766,146.05 Money Market/Sweep Account 1,129,587.04 - - 1,129,587.04 Federal Agency Securities 6,512,225.00 - 12,225.00 6,500,000.00 Total Investments 12,407,958.09 - 12,225.00 12,395,733.09 Total Pooled Cash & Investments $ 12,427,163.38 $ - $ 14,174.50 $ 12,412,988.88 CMSD Solid Waste Activities CMSD Liquid Waste Activities Asset Replacement Fund Total Pooled Cash & Investments Costa Mesa Sanitary District Pooled Cash and Investments by Fund November 30, 2010 $ 3,534,780.63 8,830,070.75 48,137.50 $ 12,412,988.88 12/13/10 Marcus D. Davis Date Treasurer /Director of Finance 1 • • ® COSTA MESA SANITARY DISTRICT Investment Activity Summary November 30, 2010 40 C7 Total investments outstanding as of October 31, 2010 Additions: Gain on sale of investment Investment purchases Deductions: Investment maturity /sale proceeds Loss on sale of investment Investments called Net increase (decrease) in Sweep Account Net increase (decrease) in LAIF Total investments outstanding as of November 30, 2010 2 $ 12,320,725.23 1,000,000.00 (1,000,000.00) 15,007.86 60,000.00 $ 12,395,733.09 COSTA MESA SANITARY DISTRICT Investment and Investment Earnings November 30, 2010 " *Represents the LAIF daily rate at 11/30/10 3 Comments 0 0 0 Interest CUSIP Purchase Maturity Coupon Investment Earned at Number Investment Date Date Rate Cost 11/30/10 n/a Local Agency Investment Fund n/a n/a 0.454% $ 4,766,146.05 n/a n/a Bank of New York -Sweep Acct n/a n/a 0.010% 1,129,587.04 n/a 3136FMGJ7 Federal National Mortgage Assn 03/30/10 12/30/13 2.250% 1,000,000.00 9,437.50 3134G1 GZ1 Federal Home Loan Mortgage 07/07/10 07/07/15 2.750% 1,000,000.00 11,000.00 3136FMP24 Federal National Mortgage Assn 07/07/10 07/07/15 2.370% 1,000,000.00 9,480.00 3136FM3D4 Federal National Mortgage Assn 07/28/10 07/28/15 1.500% 500,000.00 - 3134G1 TR5 Federal Home Loan Mortgage 09/30/10 09/30/15 2.000% 1,000,000.00 3,388.88 31337141_7 Federal Home Loan Bank 10/06/10 10/06/14 1.600% 1,000,000.00 2,444.44 31331,12P7 Federal Farm Credit Bank 11/17/10 11/17/14 1.250% 1,000,000.00 486.11 Totals $ 12,395,733.09 $ 36,236.93 " *Represents the LAIF daily rate at 11/30/10 3 Comments 0 0 0 COSTA MESA SANITARY DISTRICT ® Summary of Policy Limitations November 30, 2010 % of portfolio maturing under one year 47.61% no less than 20% % of portfolio maturing over one year 52.39% 100.00% (1) Further limited to 10% in any single issuer (2) Also limited to 20% in total. • *These securities are not considered for purchases: SBA, GNMA, TVA and SALLIEMAE 4 Current % of Market Value Description 11/30/10 Maximum % U.S. Treasury Bills 0.00% Unlimited U.S. Treasury Notes 0.00% Unlimited Federal Agency Issues: FICB 0.00% Unlimited FLB 0.00% Unlimited FHLB 8.07% Unlimited FHLMC 16.14% Unlimited FNMA 20.27% Unlimited FFCB 8.00% Unlimited Other * 0.00% Unlimited Banker's Acceptances 0.00% 25%(1) • Certificates of Deposit 0.00% 25% Negotiable Certificates of Deposits 0.00% 25%( 1 Commercial Paper 0.00% 25%(1) .Medium Term Corporate Notes 0.00% 20%(1) LAIF (Local Agency Investment Fund) 38.41% 40,000,000 Shares of Benefical Interest. 0.00% 20% Money Market/Mutual Funds (Sweep Acct) 9.10% 10% per fund (2) Total 100.00% % of portfolio maturing under one year 47.61% no less than 20% % of portfolio maturing over one year 52.39% 100.00% (1) Further limited to 10% in any single issuer (2) Also limited to 20% in total. • *These securities are not considered for purchases: SBA, GNMA, TVA and SALLIEMAE 4 COSTA MESA SANITARY DISTRICT Schedule of Investments by Instrument Type November 30, 2010 **Represents the LAIF daily rate at 11/30/10 Purchase Maturity Coupon Investment % of Market % of Description Broker /Dealer Date Date Rate Cost Portfolio Value Portfolio Comments State Treasurer's Pool LAIF n/a Continuous 0.454% ** $ 4,766,146.05 $ 4,766,146.05 POOL Total State Treasurer's Pool 4,766,146.05 38.45% 4,766,146.05 38.41% Money Market Mutual Fund Bank of New York n/a Continuous 0.010% 1,129,587.04 1,129,587.04 SWEEP Total Money Market Mutual Fund 1,129,587.04 9.11% 1,129,587.04 9.10% Federal Home Loan Bank UnionBanc 10/06/10 10/06/14 1.600% 1,000,000.00 1,001,250.00 FHLB Total Federal Home Loan Bank 1,000,000.00 8.07% 1,001,250.00 8.07% Federal Home Loan Mortgage E.J. De La Rosa 07/07/10 07/07/15 2.750% 1,000,000.00 1,001,900.00 FHLMC Federal Home Loan Mortgage E.J. De La Rosa 09/30/10 09/30/15 2.000% 1,000,000.00 1,000,950.00 FHLMC Total Federal Home Loan Mortgage 2,000,000.00 16.13% 2,002,850.00 16.14% Federal National Mortgage Association E.J. De La Rosa 03/30/10 12/30/13 2.250% 1,000,000.00 1,001,250.00 FNMA Federal National Mortgage Association E.J. De La Rosa 07/07/10 07/07/15 2.370% 1,000,000.00 1,011,250.00 FNMA Federal National Mortgage Association E.J. De La Rosa 07/28/10 07/28/15 1.500% 500,000.00 503,125.00 FNMA Total Federal National Mortgage Association 2,500,000.00 20.17% 2,515,625.00 20.27% Federal Farm Credit Bank E.J. De La Rosa 11/17/10 11/17/14 1.250% 1,000,000.00 992,500.00 FFCB Total Federal Farm Credit Bank 1,000,000.00 8.07% 992,500.00 8.00% Total Investments $ 12,395,733.09 100.00% $ 12,407,958.09 100.00% **Represents the LAIF daily rate at 11/30/10 ® t COSTA MESA SANITARY DISTRICT Investment Portfolio November 30, 2010 Total Investment Portfolio Total Portfolio Weighted Avg Interest Rate 1.222% Weighted Avg Yield to Maturity 1.251 % Weighted Avg Days to Maturity 804 Days 2.20 Years "Represents the LAIF daily rate at 11/30/10 Yield to Maturity Investment Purchase Maturity Days to Coupon Broker /Dealer Type Date Date Maturity Rate Local Agency Investment Fund Pool 1 0.454% Bank of New York Sweep 1 0.010% E.J. De La Rosa FNMA 03/30/10 12/30/13 1,126 2.250% E.J. De La Rosa FHLM 07/07/10 07/07/15 1,680 2.750% E.J. De La Rosa FNMA 07/07/10 07/07/15 1,680 2.370% E.J. De La Rosa FNMA 07/28/10 07/28/15 1,701 1.500% E.J. De La Rosa FHLM 09/30/10 09/30/15 1,765 2.000% UnionBanc FHLB 10/06/10 10/06/14 1,406 1.600% E.J. De La Rosa FFCB 11/17/10 11/17/14 1,448 1.250% Total Investment Portfolio Total Portfolio Weighted Avg Interest Rate 1.222% Weighted Avg Yield to Maturity 1.251 % Weighted Avg Days to Maturity 804 Days 2.20 Years "Represents the LAIF daily rate at 11/30/10 Yield to Maturity Investment Cost *" 0.454% $ 4,766,146.05 0.010% 1,129,587.04 2.250% 1,000,000.00 2.750% 1,000,000.00 2.370% 1,000,000.00 2.229% 500,000.00 2.000% 1,000,000.00 1.600% 1,000,000.00 1.250% 1,000,000.00 $ 12,395,733.09 COSTA MESA SANITARY DISTRICT For all Maturities with Market Values November 30, 2010 * *Represents the LAIF daily rate at 11/30/10 Net Purchase Maturity Intuition Investment Coupon Investment Market Accrued Gain /(Loss) Date Date Broker /Dealer Type Par Rate Cost Value Interest If Sold n/a Continuous LAIF POOL $ 4,766,146.05 0.454% ** 4,766,146.05 4,766,146.05 - - n/a Continuous Bank of New York SWEEP 1,129,587.04 0.010% 1,129,587.04 1,129,587.04 - - 03/30/10 12/30/13 E.J. De La Rosa FNMA 1,000,000.00 2.250% 1,000,000.00 1,001,250.00 9,437.50 1,250.00 07/07/10 07/07/15 E.J. De La Rosa FHLMC 1,000,000.00 2.750% 1,000,000.00 1,001,900.00 11,000.00 1,900.00 07/07/10 07/07/15 E.J. De La Rosa FNMA 1,000,000.00 2.370% 1,000,000.00 1,011,250.00 9,480.00 11,250.00 07/28/10 07/28/15 E.J. De La Rosa FNMA 500,000.00 1.500% 500,000.00 503,125.00 - 3,125.00 09/30/10 09/30/15 E.J. De La Rosa FHLMA 1,000,000.00 2.000% 1,000,000.00 1,000,950.00 3,388.88 950.00 10/06/10 10/06/14 UnionBanc FHLB 1,000,000.00 1.600% 1,000,000.00 1,001,250.00 2,444.44 1,250.00 11/17/10 11/17/14 E.J. De La Rosa FFCB 1,000,000.00 1.250% 1,000,000.00 992,500.00 486.11 (7,500.00) Total Investments $ 12,395,733.09 12,395,733.09 12,407,958.09 36,236.93 12,225.00 * *Represents the LAIF daily rate at 11/30/10 Type of Purchase Maturity Coupon Investment Date Date Rate FNMA 03/30/10 12/30/13 2.250% FHLMC 7/710 07/07/15 2.750% FNMA 07/07/10 07/07/15 2.370% FNMA 07/28/10 07/28/15 1.500% FHLMC 09/30/10 09/30/15 2.000% FHLB 10/06/10 10/06/14 1.600% FFCB 11/17/10 11/17/14 1.250% Totals COSTA MESA SANITARY DISTRICT Call Schedule November 30, 2010 $ 6,500,000.00 6,500,000.00 11 Investment Par Value Cost Call Features 1,000,000.00 1,000,000.00 Callable 12/30/10 w /10 days notice 1,000,000.00 500,000.00 Callable 1/7/11 w /10 days notice 1,000,000.00 1,000,000.00 Callable 7/7/11 w /10 days notice 500,000.00 1,000,000.00 Callable 7/28/11 w /10 days notice, quarterly thereafter 1,000,000.00 1,000,000.00 Callable 3/30/11 w/5 days notice, quarterly thereafter 1,000,000.00 1,000,000.00 Callable 1/6/11 w/5 days notice and anytime after 1,000,000.00 1,000,000.00 Callable 11/17/11 w/7 days notice and anytime after $ 6,500,000.00 6,500,000.00 11 0 0 0 COSTA MESA SANITARY DISTRICT - MATURITIES DISTRIBUTION November 30, 2010 70% -------------------------------------------------------------- ----------------------------------------------------- - - - - -- Cost so °% ° In Thousands 50 °/, --------------------------------------------------------- - - - - -- 47.61 1 - 180 Days $ 5,907 •--------------------------- - - - - -- 181 - 365 Days - 40 28.21% 1 - 2 Years - 24.18% 30 2 - 3 Years - 20% -- ------------------------------- - - ---- 3 4 Years 3,000 10% -- ------ ---- ------ ------ --- --------- — - -- -- o.00 °i° 0.00% 4 - 5 Years 3,500 ° o.00 /° TOTAL $ 12,407 o °% , ,� �„� ` �- 1 -180 181 -365 1 -2 2 -3 3 -4 4 -5 Days Days Years Years Years Years 0 0 0 3.00% 2.50% 2.00% 1.50°/ 1.00 0.50°/ Costa Mesa Sanitary District Portfolio Interest Rate Information as of November 30 2010 10 ----3 month T -Bill 6 month T -Bill 2 year T -Note —3 year T -Note 5 year T -Note — CMSD- monthty — LAIF- monthty OC Pool-monthly meeting uate I uem Numoer 12/20/10 1 X. A. COSTA.%MESA SA7V77ART�VzS7iZzC7 Memorandum To: Board of Directors ... an Independent Special oistrict From: Scott Carroll, General Manage Date: December 20, 2010 Subject: Reschedule January 27, 2011 Meeting to begin at 6:30 p.m. Summary The Board of Directors standard monthly meetings begin at 5:30 p.m. On January 27, 2011 Directors Fitzpatrick and Schaefer will be attending a CSDA training seminar in Riverside. The seminar is schedule to end at 4:00 p.m. Rescheduling the Board meeting to begin at 6:30 p.m. will give the directors ample time to return to Costa Mesa to attend our board meeting. • Staff Recommendation That the Board of Directors approves rescheduling the January 27, 2011 Board of Directors meeting to begin at 6:30 p.m. Analysis On January 27, 2011, Directors Fitzpatrick and Schaefer will be attending a CSDA training seminar in Riverside, California. The seminar is called "How to be an Effective Board Member", which is designed specifically for special district board members to provide the tools, background and overall knowledge necessary to help navigate the first year of governing a special district and be an effective leader. January 27 is CMSD's scheduled Board meeting. Typically, Board meetings begin at .5:30 p.m.; however, staff is recommending this meeting begin an hour later to allow the directors enough time to return to Costa Mesa and attend the Board meeting. Strategic Element & Goal Not applicable • Protecting ur community's health and the environment providing solid waste and sewer collection services. ng 3' �' p g www. crosdca.gov Board of Directors December 20, 2010 Paae 2 of 2 Legal Review Not applicable Financial Review The cost for both directors to attend the all day training seminar is $450.00. In addition, the directors are eligible for mileage reimbursement. Staff estimates the total mileage reimbursements will be $104.00. Committee Recommendation Not applicable . Public Notice Process Copies of this report are on file and will be included with the entire agenda packet for the December 20, 2010 Board of Directors regular meeting at District Headquarters and on the District's website. Alternative Actions 1. Do not approve rescheduling the Board of Directors January 27, 2011 start time at 6:30 p.m. • • meeung uate I nem numner 12/20110 1 X. B. i ... an Independent ,Specza[ 1Distfact To: Board of Directors Via: Scott Carroll, General Manage From: Sherry Kallab, Administration Manager Date: December 20, 2010 Subject: Annual Compliance Report for Requirements of Government Code Section 66013 for Capacity Charges. Summary Staff is providing the Board with the Annual compliance report to fulfill the information and reporting requirements of Government Code Section 66013 for capacity charges. 0 Staff Recommendation Staff recommends the Board receive and file this report. Analysis On May 27, 2010 the Board adopted Ordinance No. 76, revising the charges collected by the District and establishing that. fixture fees are capacity charges and making related clarifying changes. Fixture fees are capacity charges for public facilities in existence at the time a charge is imposed or charges for new public facilities to be acquired or constructed in the future that are of proportional benefit to the person or property being charged, including supply or capacity contracts for rights or entitlements, real property interests, and entitlements and other rights of the local agency involving capital expense relating to its use of existing or new public facilities. Upon payment of the fees, the money shall be deposited in a separate capital facilities account maintained in accordance with Government Code Section 66013(d). For each such separate account, the District shall, within one hundred eighty (180) days of the close of the fiscal year, make available to the public the following information: (1) A description of the charges deposited in the fund. (2) The beginning and ending fund balance of the fund and the interest earned from investment of moneys in the fund. Protecting our community's heafth and the environment by providing solid waste and sewer coffection services crosdca.gov Board of Directors December 20, 2010 Page 2 of 2 (3) The amount of charges collected in that fiscal year. (4) An identification of all of the following: (A) Each public improvement on which charges were expended and the amount of the expenditure for each improvement, including the percentage of the total cost of the public improvement that was funded with those charges if more than one source of funding was used. (B) Each public improvement on which charges were expended that was completed during that fiscal year. (C) Each public improvement that is anticipated to be undertaken in the following fiscal year. (5) A description of each interfund transfer or loan made from the capital facilities fund. The information provided, in the case of an interfund transfer, shall identify the public improvements on which the transferred moneys are, or will be, expended. The information, in the case of an interfund loan, shall include the date on which the loan will be repaid, and the rate of interest that the fund will receive on the loan. Strategic Element & Goal This item supports achieving Strategic Element No. 7.0, Finances, by providing financial resources to fund current and planned operations and projects. Legal Review Not applicable Financial Review Finance Staff confirms that the annual compliance report presents fairly the financial activity of the Facilities Revolving Fund during the fiscal year ending June 30, 2010. Committee Recommendation Not applicable Public Notice Process Copies of this report are on file with the entire agenda packet at District Headquarters and on the District's website. Alternative Actions 1. Refer the matter back to staff Attachments Attachment 1: Annual compliance report for capacity charges. Attachment 1 COSTA MESA SANITARY DISTRICT ANNUAL COMPLIANCE REPORT FOR REQUIREMENTS OF GOVERNMENT GODE SECTION 66013 Fiscal Year Ending June 30, 2010 Government Code Section 66013(d) For each separate account, the District shall, within one hundred eighty (180) days of the close of the fiscal year, make available to the public the following information: (1) A description of the charges deposited in the fund. Capacity Charges — The purpose of these fixture fees is for the acquisition, construction, or reconstruction of local sewers. These fees provide the facilities or infrastructure to accommodate the demands generated by future development within the District. (2) The beginning and ending balance of the fund and the interest earned from investment of moneys in the fund. (3) The amount of charges collected in the fiscal year. Beginning July 1, 2009 $2,094,723 Plus: Fees Collected 11,468 Interest 20,196 Transfers In from Other Funds 746,932 Less: Project Costs (2,261,131) Refunds 0 Ending June 30, 2010 $ 612,188 (4) An identification of all of the following: (A) Each public improvement on which charges were expended and the amount of the expenditure for each improvement, including the percentage of the total cost of the public improvement that was funded with those charges if more than one source of funding was used. CMSD Corporate Yard $2,261,131 100% (8) Each public improvement on which charges were expended that was completed during that fiscal year. Not applicable (C) Each public improvement that is anticipated to be undertaken in the following fiscal year. CMSD Corporate Yard • System Wide Sewer Reconstruction Phase 1 volt ncm nunwc �,S sA�lflq�r� 12/20/10 X. C. �� Xy (DISTRICT �IC�COS` -A W�5� 5O • ... an Independent SpeciafDistrict Memorandum To: Board of Directors From: Scott Carroll, General Manage Date: December 20, 2010 Subject: Schedule Special Meeting — Asset Management Summary The District hired Brown & Caldwell (BC) to conduct an asset management study. The study will identify the life cycle of our assets, the value of those assets at the end of their life cycle and the amount of money needed to replace those assets. The study will identify how much money the District has to save every year during the life cycle so by the end of the cycle the District will have enough funding available to replace the assets without going into debt. Staff Recommendation That the Board of Directors approves the scheduling of a special meeting regarding asset management. Analvsis BC has finished its study and is ready to present their findings to the Board. However, BC will be presenting several scenarios to the Board for consideration and many questions will arise. Staff believes it would be prudent to have a special meeting to discuss this complex issue and because staff will also be seeking new policy directions from the Board. Strategic Element & Goal This item supports achieving Strategic Element No. 1.0, Sewer Infrastructure, and Strategic Goal No. 1.4, System Wide Sewer Replacement and Repair Program. Legal Review Not applicable • lnrotec tzng our community's health and the environment by providing solid waste andsewer corlection services. www. ciwdca.gov, Board of Directors December 20, 2010 Page 2 of 2 Financial Review There will be no additional cost to schedule a special meeting. Committee Recommendation Not applicable Public Notice Process Copies of this report are on file and will be included with the entire agenda packet for the December 20, 2010 Board of Directors regular meeting at District Headquarters and on the District's website. Alternative Actions 1. Do not approve a special meeting and schedule this item to be heard at a regular standard Board meeting. 0 40 nee Ling uate nem rvumner lgollo w i COST T WESj4 SXJ •�� -RAT � ... an Independent Specia(District Memorandum To: Board of Directors From: Scott Carroll, General Manage Date: December 20, 2010 Subject: Schedule Special Meeting — Strategic Plan Summary On May 27, 2010, the Board of Directors adopted the Costa Mesa Sanitary District Strategic Plan for Fiscal Years 2010 -15. The Plan is a top level planning document that will set clear direction over all operational aspects of CMSD's mission. It serves as a framework for decision making over the next five years. Staff Recommendation • That the Board of Directors approves the ' scheduling of a special meeting regarding the Strategic Plan for Fiscal Year 2010 -15 Analysis At the beginning of the calendar year, staff begins preliminary preparations for the District's annual operating and capital 'improvement budget, which begins on July 1. The Strategic Plan helps identify programs and /or projects to be funded for the year. Staff is requesting a special meeting to review the accomplishments achieved thus far, identify the tactics used to achieving the goals, and strategize new tactics to achieving future goals. This is also a good opportunity to revise the strategic elements and goals that will further our mission and core values and attain our vision. Strategic Element & Goal This item supports achieving the Costa Mesa Sanitary District Strategic Plan for Fiscal Years 2010 -15. Legal Review Not applicable 1Trotecting our community's health and the environment 6y providing sofid waste and sewer collection services. www. crosdca.gov Board of Directors December 20, 2010 Paae2of2 Financial Review There will be no additional cost to schedule a special meeting. Committee Recommendation Not applicable Public Notice Process Copies of this report are on file and will be included with the entire agenda packet for the December 20, 2010 Board of Directors regular meeting at District Headquarters and on the District's website. Alternative Actions 1. Do not approve a special meeting and schedule this item to be heard at a regular standard Board meeting. • 0 • f1 Meeting Date Item Number 12/20110 X. E. To: Board of Directors .. an Independent Speciaf District From: . Scott Carroll, General Manage Date: December 20, 2010 Subject: CSDA Legislative Days Early Registration Summary Last year the Board of Directors approved sending two board members and the general manager to CSDA's Legislative Days in Sacramento. This two day conference shares information about proposed legislation and the impacts new legislation will have on special districts. It's also an opportunity to meet face to face with our state legislators to discuss our support or opposition to pending legislation. • CSDA is accepting early registration. The first 20 attendees to register will receive a $50 discount per person. Staff Recommendation That the Board of Directors approves sending two board members and the general manager to CSDA's Legislative Days in Sacramento. Analysis CSDA's Legislative Days is scheduled for May 3 and May 4, 2011. Attached is more information about the conference. Legislative Days is a good networking and lobbying opportunity regarding legislative issues facing special districts. With over 1,000 .special district memberships in CSDA by banning together we can have a very strong voice in Sacramento. The 2011 -12 legislative session is expected to be a volatile and heated session in which I believe the legislature will be focused on two topics in the first half of the year: the budget and transparency. ® ftotecting our community's health and the environment by providing sotidwaste andsewer collection services. unm. crosdca.gov Board of Directors December 20, 2010 Paqe 2 of 3 As you know, the state is facing a $6.1 billion shortfall in the current fiscal year and a • projected $19 billion for the next fiscal year. With the passage of Proposition 22 last November, the state can no longer take, borrow, delay or redirect local government funding, which will make it more difficult for legislatures to balance the budget. However, no matter how "air tight" we believe our funding is from the state, they always seem to find a creative way to balance their budget. We are going to have to watch Sacramento closely and CSDA's Legislative Days will help us do just that. You may also recall, after the Bell scandal the legislators wrote numerous transparency bills. The majority of these bills were vetoed by the governor, but these bills may be reintroduced in the next session because of a new governor and there is likelihood that the transparency bills may be signed into law. Special districts, including CMSD, do not object to transparency. In fact, CMSD along with many special districts in California have provided salaries and benefits information on our websites home page that can be easily accessible to the public. In addition, CMSD has submitted salaries and benefits information on time to the State Controller's Office who is creating a designated website for special districts on the subject. Legislative Days will keep us informed on any transparency bills being introduced to the legislature. Strategic Element & Goal This item supports achieving Strategic Element No. 3.0, Partnership, and Strategic • Goal No. 3.3, Strengthen our ties with our state and federal legislators; and This item supports achieving Strategic Element No. 5.0, Administrative Management, and Strategic Goal No. 5.3, Stay informed on applicable federal, state and regional regulations. Legal Review Not applicable Financial Review The total cost to attend Legislative Days, which includes registration, airfare, hotel, meals and transportation is estimated at $2,960. This cost includes $150 registration discount fee. There is adequate funding in the budget to pay for this expense. Committee Recommendation Not applicable Public Notice Process • Copies of this report are on file and will be included with the entire agenda packet for the December 20, 2010 Board of Directors regular meeting at District Headquarters and on the District's website. r Board of Directors December 20, 2010 Paae 3 of 3 • Alternative Actions 1. Do not attend CSDA Legislative Days Reviewed by: Sherry Kallab Administrative Manager • 2011 Special Districts legislative Days - - -- -- -- - - - -- -- -- i SDLD is a dynamic two -day legislative I conference. Take advantage of this opportunity to join together with districts of all types and engage in the important legislative issues 'facing the special district community. Come prepared to exchange ideas with legislators and Capitol staff who are crucial to the success of special districts. Hear from key elected officials and policy experts on topics that directly impact districts, and mingle with them at a private reception. i r SDLD 2011 will be held at the Sacramento Convention Center, located two blocks from the State Capitol. Secure your spaces at SDLD and register online today. The first 20 attendees to register will receive a $50 discount! Cancellations must be made IN WRITING and received via fax, mail, or email no later than three days prior to the seminar. All cancellations made within the specified time will be refunded less a $25 processing fee. PLEASE REMEMBER: CSDA WILL SCHEDULE ALL LEGISLATIVE VISITS DURING LEGISLATIVE DAYS. In order to leave enough time for scheduling, please register no later than Tuesday, April 19, 2011 to guarantee your spot in these meetings. If you have any questions, please contact the CSDA office at tollfree 877 - 924 -2732. Start: Date: Tuesday, May 03, 2011 End Date: Wednesday, May 04, 2011 Coordinators: For more information please contact Iris Herrera, Legislative Advocate at 916.442.7887 or email at iris @csda.net. Address: Sacramento Convention Center 1400 J Street i Sacramento, CA 95814 i !t I i Thank you for using the CSDA web site, https : / /www.csdamembers.net/CSDAWEB/ Core / Events /eventdetails.aspx ?iKey =11 SDLD 12/6/2010 • • • 1�1 Meeting Date Item Number 10/20/10 XI. A. COSTA MESA SANITARY DISTRICT RECYCLING COMMITTEE AGENDA Monday, December 20, 2010 12:00 p.m. Costa Mesa Sanitary District 628 W. 191h Street Costa Mesa, California (Directors Ooten and Perry) I. Orange County Waste & Recycling Sub - Regional Meetings, Funding & Grant Program II. Strategic Goals for Recycling Committee III. CR &R Report on Other Agencies Recycling Programs IV. Report on Other CMSD Recycling Programs V. Preliminary Plan for Scavenging Pilot Program VI. Dates for Year 2011 Recycling Events VII. Public Comments VIII. Next Meeting Date — January 24, 2011 Dated: December 15, 2010 Clerk of the District f'sp�a�rrq�y.�, r .rocau.a vaac cn� �.un wc. 12/20110 xll. A. COST,X 9YESA SAm7AR7DrSTRICT ... an Independent Speciaf District Memorandum To: Board of Directors Via: Scott Carroll, General Manage From: Robin B. Hamers, District Engineer Date: December 20, 2010 Subject: Proposed Sewer System Cleaning Agreement Summary Based on work with consultant EEC, the District now has yearly sewer cleaning maps that break down the District into areas, pipe sizes, and lengths to facilitate cleaning. Certain lines are cleaned on an annual, biennial, or triennial basis and these cleaning cycles are within industry standards. Staff Recommendation That the Board of Directors approves the attached three -year cleaning agreement with National Plant Services, Inc. (NPS). The agreement also has two additional optional years. Analvsis Section 4.04.120(b) of the CMSD Operations Code allows the District to piggyback on bidding completed by another government agency. National Plant Services was the low bidder on -a sewer cleaning project bid by the County Sanitation District of Los Angeles County (CSDLAC) where the NPS price for cleaning 8" sewers is $0.27 per foot compared to the current price of $0.35 the District is paying. One of the attachments to the enclosed proposed sewer cleaning agreement is the results of the CSDLAC bidding. The CSDLAC bid did not contemplate plugging and sealing a large number- of manholes and District staff estimates NPS will encounter approximately 800 currently plugged or currently plugged and sealed manholes. The new contract has a provision to pay NPS $22.50 per manhole to re -plug and reseal all currently plugged or plugged and sealed manholes. This, will keep the District's successful Inflow Reduction • Program intact through the winter months. Trotecting our community's health and the environment by providing solid waste andsewer coffection services. www.cmsdca.gov Board of Directors December 20, 2010 Paqe 2 of 2 National Plant Services is also very amiliar with the District's sewer • ry ewe system, which will insure the cleaning effort goes smoothly. Strategic Element & Goal This item supports achieving Strategic Element No. 1.0, Sewer Infrastructure, and Strategic Goal No. 1.5, Sewer Line Maintenance Cleaning Program. Legal Review The proposed agreement has been reviewed and approved by the District's Associate Attorney. Financial Review The District has budgeted sufficient funds in the 2010 -2011 fiscal year to fund the cleaning effort. Including the closed circuit televising check of 1% of the sewers to insure proper cleaning under the contract and plugging and sealing, the first year cost will be approximately $170,000. The total projected cost for the three -year contract is estimated at $550,000. Committee Recommendation The Sewer System Committee reviewed this item on December 14, 2010 and any recommendations will be brought to tonight's meeting. Public Notice Process Copies of this report are on file and will be included with the entire agenda packet for the December 20, 2010 Board of Directors regular meeting at District Headquarters and on the District's website. Alternative Actions 1. Refer the matter back to staff for additional information. 2. Obtain additional bids for the sewer cleaning work. Reviewed by: Sherry Kallab Administrative Manager • Attachment A: Agreement for Sewer Main Maintenance Cleaning 1 •2 3 4 5 6 7 8 9 10 11 12 13 14 • 15 16 17 18 19 20 21 22 23 24 25 26 27 .28 Attachment A AGREEMENT FOR SEWER MAIN MAINTENANCE CLEANING AND RELATED SERVICES This Agreement is made and entered into this day of December, 2010 BY and BETWEEN: COSTA MESA SANITARY DISTRICT (hereinafter referred to as "District "), a California sanitary district established pursuant to Health and Safety Code sections 6400 et seq., and NATIONAL PLANT SERVICES, INC. (hereinafter referred to as "Contractor "), a California corporation, with reference to the following facts: RECITALS WHEREAS, District provides sewer service to its patrons pursuant to a system of sewer lines owned and operated by District and must take reasonable steps to prevent and abate sewer system overflows, including providing sewer line maintenance and service and further providing emergency response when a sewer line malfunctions thereby causing such a sewer overflow; and WHEREAS, the District previously contracted with the City of Costa Mesa to provide certain services related to sewer system overflows and line maintenance; and WHEREAS, the District has now separated from City and has terminated its service agreement with City for said services; and WHEREAS, Contractor was awarded a contract on February 17, 2006, for line cleaning and cleaned the District lines and provided CCTV inspection and grading pursuant to National Association of Sewer Service Companies (NASSCO) Pipeline Assessment and Certification Program (PACP) standards and completed said work pursuant to Project 175; and WHEREAS, pursuant to Addendum No. 1 to the February 17, 2006 contract, Contractor added Drainage Basin Identification Numbers for the District - prepared drainage basins shown on E 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 maps, with line diameters, lengths and manholes shown and imputed into the WinCan database for use in future maintenance cleaning, and further provided for a two -pass cleaning of over 236,000 linear feet of sewer line; and WHEREAS, pursuant to Addendum No. 2 to the February 17, 2006 contract, Contractor provided two -pass mainline cleaning of 400,000 linear feet, provided completion maps based on District's atlas and plugged manholes; and WHEREAS, District and Contractor do now desire to contract for regular line cleaning maintenance and emergency response; and WHEREAS, Contractor has represented that it is competent to provide such services; and WHEREAS, District desires an agreement in which the Parties may share certain equipment and facilities and in which personnel of District and Contractor may work together in providing services relating to line cleaning, service and repair; and WHEREAS, the Parties acknowledge that District may later employ its own employees to provide these services and may, therefore, only need Contractor to provide these services in the near term; WHEREAS, in accordance with Section 4.04.120(b) of the District's Operations Code, the District may use bid results from another agency and award the District's contract to the low bidder for similar services; NOW, THEREFORE, the Parties hereto agree as follows: 2 • is 02 3 4 5 6 7 8 9 10 11 12 13 14 •1s 16 17 18 19 20 21 22 23 24 25 i 26 27 •28 1. Scope of services. Contractor shall provide the following regular and emergency Iservices: (a) Regular sewer line cleaning. (i) Contractor shall perform sewer line cleaning including grit removal in accordance with the CMSD scope of work and bids received by County Sanitation District of Los Angeles County on 6/30/10 attached hereto as Exhibit "A" and made a part hereof. (ii) Contractor shall set as its goal 4,500 -7,000 feet per day for maintenance cleaning. Contractor recognizes that footages substantially above this level result in less effective cleaning. (iii) Contractor, or an independent third party contractor if so chosen by District, or the District itself as the case may be, shall perform closed circuit television (CCTV) work of approximately 1% of the total footage cleaned after Contractor performs maintenance cleaning in order to judge the effectiveness of Contractor's cleaning. Should line cleaning be judged ineffective according to the District, Contractor and District shall meet to discuss methods that Contractor might implement to improve cleaning. The locations of the 1% footage shall be as determined by District. Compensation for the I% cleaning shall be hourly at Contractor's hourly rates shown herein. (iv) Contractor shall have nozzles, cleaning heads, and root - cutting heads on its trucks in order to provide effective cleaning of sewer line sags, tree root cutting, and removal of gravel and other debris. Contractor shall use a warthog nozzle for cleaning all 8 " -12" sewer mains. In the event the warthog nozzle (or other nozzles for larger lines) used during 2 -pass cleaning does not adequately remove the roots or heavy debris from any section of line, Contractor shall notify the District's designee immediately by cell phone and in writing at the end of each day. District may elect to 3 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 have Contractor perform root cutting or heavy cleaning at the hourly rates shown in Contractor's rate sheet attached hereto. (v) Contractor shall plug and seal any manhole opened by Contractor that was previously either plugged or plugged and sealed. District shall reimburse Contractor on a per manhole basis at the rate of $22.50 per manhole for manholes plugged and sealed during the first year of this agreement. District shall supply Contractor with silicone sealant and cork plugs to perform plugging and sealing. District may elect to have Contractor perform re- plugging and resealing during subsequent years but reserves the right to have re- plugging and resealing performed by others. During the course of work, District may request Contractor clean District's sewer siphons and hot spots or perform other related work and payment for these items shall be separate from the compensation paid Contractor for maintenance cleaning work under this agreement. (b) Emergency response to sewer spills. (i) In addition to the work stated above, contractor shall be the first responder to after hours sewer line plug ups and backups when calls are forwarded to the Contractor's call center. District may choose to have its Maintenance Supervisor or a local plumbing firm become the first responder. In this event, and all other events, Contractor shall respond immediately when calls are placed on behalf of the District to the Contractor's call center. Contractor shall attempt to respond within two (2) hours to any call but no later than four (4) hours. Payment for these services shall be separate from the compensation paid Contractor for maintenance cleaning work under this agreement. 2. Contractor training. Contractor agrees as follows: 4 • • • 1 ®2 3 4 . 5 6 7 s 9 10 11 12 13 14 • 1s 16 17 1s 19 20 21 22 23 24 25 26 27 ®28 (a) Contractor's staff shall be trained and certified in California and Federal OSHA practices for entry and work in and around "permit required confined spaces." (b) Contractor shall be knowledgeable and trained in line cleaning and shall perform specialized service as requested by the District. (c) Contractor shall endeavor to have its sewer line cleaning staff obtain certification through the California Water Environment Association (CWEA) and training through programs that may be offered by the Orange County Sanitation District. 3. Term and Contractor compensation. Term The term of the Agreement shall be for three (3) years beginning on 20_ ( "Commencement Date ") and ending , 20 ( "Original Term "), unless extended pursuant to this Section. District and Contractor by mutual written agreement may extend the Term for Two (2) additional one -year terms ( "Additional Term "). To exercise an extension, the District shall submit to Contractor at least sixty days prior to the end of the Original Term or Additional Term, written notice of its intention to exercise an Additional Term. Contractor shall notify District as to the ability to extend the Agreement. Each Additional Term may be exercised upon the condition that at the time of the exercise, both parties are then in compliance with the material terms and conditions of this Agreement on its part to be performed. This contract may be terminated without cause by the giving of ninety (90) days notice. If either party has cause, it may terminate this contract upon the giving of thirty (30) days notice, provided it has given notice of the grounds for termination to the other party along with at least ten (10) days to cure any defects in performance. Compensation The District will be charged the per linear foot prices as shown in Exhibit "A" for maintenance cleaning services. The Contractor may request in writing an annual fee adjustment equal to the 5 1 2 3 4 s 6 7 8 9 10 11 12 13 14 1s 16 17 18 19 20 21 22 23 24 2s 26 27 28 Consumer Price Index (CPI) for the Los Angeles- Riverside - Orange County Metropolitan Area published by the U.S. Department of Labor, Bureau of Labor Statistics for a twelve month period (March to March), effective January 1, 20_ and for each consecutive year of the Agreement. The District will have discretion to approve or deny Contractor's request for an annual fee adjustment. Contractor shall provide invoices on no more frequently than a monthly basis showing services provided, dates and times of service and persons providing those services and parts provided. Invoices shall provide such itemization and detail as the District Engineer shall reasonably require. 4. Equipment /personnel sharing. This Agreement provides for a unique sharing arrangement of both personnel and equipment. Contractor shall work in a cooperative manner with District personnel with the goal of increasing the reliability and operating efficiency of the District sewer system. Contractor and District shall share Contractor and District -owned tools, equipment, and vehicles as necessary to perform services. Tools, equipment and vehicles purchased and owned by the respective organizations shall remain the property of the purchasing organization. Contractor shall allow a District employee or District contractor with experience in sewer line maintenance and operations to become the "second person" on Contractor's vacuum/jetter trucks. The abilities and qualifications of the "second person" shall be approved by Contractor and the District prior to its occurrence. The presence of the "second person" shall change the Contractor billing rate to "one combination vacuum/jetter truck with one man" as shown on the District approved schedule of charges. District may, subject to available space, allow Contractor to park and store vehicles at the District Yard located at 174 W. Wilson Street, Costa Mesa, at the District's discretion. 6 • • • 02 3 4 5 6 7 8 9 10 11 12 13 14 ® 15 16 17 18 19 20 21 22 23 24 25 26 27 028 5. Employee /personnel list. Contractor shall provide the District with an updated manpower list with names, addresses, and phone numbers of its staff dedicated to District work including copies of certifications and licenses obtained by the personnel. 6. Recommendations for improvements. Contractor's staff shall meet with District's General Manager, District Engineer and /or Operations Manager as requested by District to discuss recommendations for improvements, advancements and new technology, schedule revisions, and other topics that may increase the operating efficiency and reliability of the District's sewer system. 7. Prevailing wages. District has determined that prevailing wages may apply and Contractor has agreed to comply with said laws. Contractor shall fully indemnify District if Contractor fails to comply with said laws and will pay any wages and penalties assessed for failure to comply. 8. Licenses. Contractor has the following licenses: C42 (Sanitation System Contractor), C61 (Limited Specialties) and D38 (Sand and Water Blasting). Contractor shall have all licenses required to perform the work described herein. 9. Insurance. Contractor has the coverages attached hereto as Exhibit "C" and will maintain those coverages during the term of this Agreement. Contractor will provide District with an endorsement naming District as an additional insured to its commercial general liability policy. 10. Indemnification. The parties agree that due to the unique personnel and equipment sharing arrangements provided for in this Agreement, the parties will each agree to indemnify, defend and hold each other harmless from any and all liability that arises from their intentional or negligent acts. 7 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 11. Work quality. Contractor agrees to perform all work in a competent and workmanlike manner. Any emergency conditions that may exist shall be taken into consideration in determining if such work was performed in a workmanlike manner. 12. Safety. Contractor shall observe all safety procedures when performing said job, including but not limited to those set forth in Labor Code Section 6705 pertaining to trenching, those provided by CAL -OSHA and those set forth in the most recent editions of CAL -TRANS manuals pertaining to traffic control and the use of warning devices for highway work. Such standards shall include the following: 1. The Work Area Traffic Control Handbook (WATCH). 2. The Manual of Warning _Si nights and Devices for Use in Performance of Work Upon Highways. 3. State Labor Code Sections 6704, 6706 and 6707. 4. The Construction Safety Orders (CAL- OSHA). 5. The General Industry Safety Orders (CAL- OSHA). 6. Standard Specifications for Public Works Construction (The Green Book). 13. Yearly Cleaning. The District has various lines requiring cleaning on an annual, biennial, and triennial basis, and has prepared six (6) yearly maps labeled Year 1 through Year 6 identifying the full 6 -year cleaning cycle. The base 3 -year term, and if exercised the two additional years, will encompass cleaning portions of the system identified as Year 1 through Year 5 as shown in the yearly maps attached as Exhibit `B ". Said maps also contain the sizes and footages of the sewer mains to be cleaned. District will provide large size copies to Contractor for no charge upon request. 14. Ownership of documents. 8 C • • 02, 3 4 5 6 7 8 9 10 11 12 13 14 �15 16 17 18 19 20 21 22 23 24 25 26 27 •28 (a) Contractor shall maintain complete and accurate records with respect to the performance of its services under this Agreement, including both line cleaning, emergency services, and other services, and other such information required by District that relate to the performance of services provided in sufficient detail to permit an evaluation of services. All such records shall be maintained in accordance with generally accepted accounting principles and shall be clearly identified and readily accessible. Contractor shall provide free access to the representatives of District or its designees at reasonable times to such books and records; shall give District the right to examine and audit said books and records; shall permit District to make transcripts therefrom as necessary; and shall allow inspection of all work, data, documents, proceedings, and activities related to this Agreement. Such records, together with supporting documents, shall be maintained for a period of three (3) years after receipt of final payment. (b) Upon completion, termination or suspension of this Agreement, all records relating to line maintenance, repairs that may have been authorized, and warranties, and other documents prepared in the course of providing the services to be performed pursuant to this Agreement shall become the sole property of the District and may be used, reused or otherwise disposed of by the District without the permission of the Contractor. With respect to computer files, Contractor shall make available to the District, at the Contractor's office and upon reasonable written request by the District, the necessary computer software and hardware for purposes of accessing, compiling, transferring and printing computer files. 15. Independent contractor /consultant. (a) Contractor is and shall at all times remain, as to the District, a wholly independent Contractor. The personnel performing the services under this Agreement on behalf of Contractor shall at all times be under Contractor's exclusive direction and control. Neither District nor any of its officers, employees, or agents shall have control over the conduct of Contractor or any of Contractor's officers, employees, or agents, except as set forth in this Agreement. Contractor . shall not at anytime or in any manner represent that it or any of its officers, employees, or agents are in any manner officers, employees, or agents of the District. Contractor shall not incur or 9 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 have the power to incur any debt, obligation, or liability whatever against District, or bind District in any manner. (b) No employee benefits shall be available to Contractor in connection with the performance of this Agreement. Except for the fees paid to Contractor as provided in this Agreement, District shall not pay salaries, wages, or other compensation to Contractor for performing services hereunder for District. District shall not be liable for compensation or indemnification to Consultant for injury or sickness arising out of performing services hereunder. 16. Legal responsibilities. The Contractor shall keep itself informed of State and Federal laws and regulations which in any manner affect those employed by it or in any way affect the performance of its service pursuant to this Agreement. The Contractor shall at all times observe and comply with all such laws and regulations. The District, and its officers and employees, shall not be liable at law or in equity occasioned by failure of the Contractor to comply with this Section. 17. Undue influence. Contractor declares and warrants that no undue influence or pressure is used against or in concert with any officer or employee of the Costa Mesa Sanitary District in connection with the award, terms or implementation of this Agreement, including any method of coercion, confidential financial arrangement or financial inducement. No officer or employee of the Costa Mesa Sanitary District will receive compensation, directly or indirectly, from Contractor, or from any officer, employee or agent of Contractor, in connection with the award of this Agreement or any work to be conducted as a result of this Agreement. Violation of this Section shall be a material breach of this Agreement entitling the District to any and all remedies at law or in equity. 18. No benefit to arise to local employees. No member, officer, or employee of District, or their designees or agents, and no public official who exercises authority over or responsibilities with respect to the Project during his /her tenure or for one (1) year thereafter, mi C7 • • 02, 3 4 5 6 7 s 9 10 11 12 13 14 •1s 16 17 18 19 20 21 22 23 24 25 26 27 28 • shall have any interest, direct or indirect, in any agreement or sub - agreement, or the proceeds thereof, for work to be performed in connection with the Project performed under this Agreement. 19. Release of information /Conflicts of interest. (a) All information gained by Contractor in performance of this Agreement shall be considered confidential and shall not be released by Contractor without District's prior written authorization. Contractor, its officers, employees, agents or subconsultants, shall not without written authorization from the District General Manager or unless requested by the District Counsel, voluntarily provide declarations, letters of support, testimony at depositions, response to interrogatories, or other information concerning the work performed under this Agreement or relating to any project or property located within the District. Response to a subpoena or court order shall not be considered "voluntary" provided Contractor gives District notice of such court order or subpoena. (b) Contractor shall promptly notify District should Contractor, its officers, employees, agents or subconsultants be served with any summons, complaint, subpoena, notice of deposition, request for documents, interrogatories, requests for admissions, or other discovery request, court order, or subpoena from any person or party regarding this Agreement and the work performed thereunder or with respect to any project or property located within the District. District retains the right, but has no obligation, to represent Contractor and /or be present at any deposition, hearing or similar proceeding. Contractor agrees to cooperate fully with District and to provide the opportunity to review any response to discovery requests provided by Contractor. However, District's right to review any such response does not imply or mean the right by District to control, direct or rewrite said response. 20. Notices. Any notice which either party may desire to give to. the other party under this Agreement must be in writing and may be given either by (i) personal service, (ii) delivery by a reputable document delivery service, such as, but not limited to, Federal Express, which 11 1 2 i 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 provides a receipt showing date and time of delivery, or (iii) mailing in the United States Mail, certified mail, postage prepaid, return receipt requested, addressed to the address of the party as set forth below or at any other address as that party may later designate by notice: To District: Costa Mesa Sanitary District 628 W. 19th Street Costa Mesa, California 92627 Attn: District Clerk To Contractor: National Plant Services, Inc. 1461 Harbor Avenue Long Beach, California 96813 -2741 21. Assignment. The Contractor shall not assign the performance of this Agreement, nor any part thereof, nor any monies due hereunder, without prior written consent of the District. Contractor President Dennis R. Keene may use assistants, under its direct Contractor supervision, to perform some of the services under this Agreement. Contractor shall provide District fourteen (14) days notice prior to the departure of Dennis Keene from Contractor's employ. Should he /she leave Contractor's employ, the District shall have the option to immediately terminate this Agreement, within three (3) days of the close of said notice period. Upon termination of this agreement, Contractor's sole compensation shall be payment for actual services performed up to, and including, the date of termination or as may be otherwise agreed to in writing between the Board of Directors and the Contractor. 22. Governing Law. The District and the Contractor understand and agree that the laws of the State of California shall govern the rights, obligations, duties and liabilities of the parties to this Agreement and also govern the interpretation of this Agreement. Any litigation concerning this Agreement shall take place in the municipal, superior or federal district court with jurisdiction over the Costa Mesa Sanitary District. 12 • • 02, 3 4 5 6 7 8 9 10 11 12 13 14 �15 16 17 18 19 20 21 22 23 24 25 26 27 23. Entire agreement. This Agreement contains the entire understanding between the parties relating to the obligations of the parties described in this Agreement. All prior or contemporaneous agreements, understandings, representations, and statements, oral or written, are merged into this Agreement and shall be of no further force or effect. Each party is entering into this Agreement based solely upon the representations set forth herein and upon each party's own independent investigation of any and all facts such party deems material. 24. Authority to execute this agreement. The person or persons executing this Agreement on behalf of Contractor warrants and represents that he /she has the authority to execute this Agreement on behalf of the Contractor and has the authority to bind Contractor to the performance of its obligations hereunder. 25. Interpretation. In the event of conflict or inconsistency between this Agreement and any other document, including any proposal or Exhibit hereto, this Agreement shall control unless a contrary intent is clearly stated. IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed by their officers thereunto duly authorized on the date first written above: National Plant Services, Inc. Date: /Z h 0 /0 By dAa&!C�� Its Pala I Date: Costa Mesa Sanitary District President •28 By yE�r�R 13 APPROVED AS TO FORM COLIN BURNS ASSOCIATE DISTRICT COUNSEL By 14 • • 0 • EXHIBIT "A" SCOPE OF WORK SEWER MAIN CLEANING FOR COSTA MESA SANITARY DISTRICT A. Background — The Costa Mesa Sanitary District (CMSD) is a public agency responsible for sewer collection and transmission for an area encompassing all of the City of Costa Mesa, portions of Newport Beach, and portions of unincorporated Orange County. The population inside the District is approximately 116,700 and the District owns 219 miles of sewer mains and 20 sewer pumping stations. B. General — Contractor will furnish all labor, materials, equipment and incidentals necessary for the cleaning of approximately 219 t miles of sewer mains. The Contractor shall be responsible for the removal. of debris from the pipeline and manholes, and shall take all the necessary steps to ensure that no spills of any sewage occur. Pipeline debris is described as, but not limited to, sludge, dirt, sand, rocks, grease, roots, and other solid or semisolid materials. The sewers to be cleaned are shown on the District's yearly sewer maps labeled Year 1 through Year 6. The maps contain the line sizes and approximate lengths and payment will be for actual footage cleaned. Work crews may be on site from 7:00 a.m. to 3:30 p.m., Monday through Friday. Night work may be necessary for work in highly traveled streets. C. Cleaning Equipment 1. Combination of high velocity hydro - cleaning and vacuum removal equipment shall be utilized and shall have the following features as a minimum: • a. A minimum of 900 feet of 1 -inch diameter high pressure hydro flushing hose. b. A dual degree nozzle with six (6) jets at 15 degrees and six (6) jets at 45 degrees is preferred by CMSD to be used for normal cleaning. A comparable nozzle may be used upon approval by CMSD. In addition, a grease nozzle and penetrating head nozzle shall be available. Nozzle skids shall be used for the appropriate size of pipe being cleaned. The nozzle used for normal cleaning shall be specifically sized for the jetter pump used for this contract and shall be brand new. Nozzle specifications listing the orifice diameter shall be submitted to CMSD. The nozzle shall be considered worn out when the orifices measure 0.005 -inch over and shall be replaced with new nozzle. The nozzle shall be checked for wear on a quarterly basis and replaced with a new one as needed. The CMSD prefers a warthog nozzle be used for all 8" sewers in order to remove interfering roots. c. At least one.root cutter attachment for 6" through 12" pipe. d. A high - pressure handgun for washing and cleaning manhole walls, channels, shelves, and manhole cover frames, should the CMSD request manhole cleaning. e. A 1,500- gallon minimum water tank, pump and a hydraulically driven hose reel. f. Debris catcher with telescoping poles for roots and grit. g. Minimum working pressure of 1,200 pounds per square inch at 65 G.P.M. rate. h. Centrifugal or positive displacement blower vacuum equipment suitable to remove all debris at the downstream manhole while the hydro flushing is being performed. i. Two (2) two -way hand held radios for communication in easements. j. Small hand tools for changing fittings and removing bolt down manhole covers. k. Spill containment equipment. I. Availability of CCTV crawler camera rig with DVD recording capability. D. Cleaning Precautions — During sewer cleaning operations, satisfactory precautions shall • be taken in the use of cleaning equipment to ensure that the water pressure or head created does not damage or cause flooding of public or private property being served by the sewer. Care shall be exercised in the selection and use of the cleaning tools to avoid pipe damage. Contractor shall be responsible for all costs for repairs and /or clean up to CMSD, city owned or private property to CMSD's satisfaction. Use of a nozzle skid is required to prevent accidental entry of nozzle into house connections. There are also one or more areas where certain homes are affected by cleaning operations whereby 'toilet burps' occur. This phenomenon is referred to as "surge ". These 'toilet burps' are caused by the vacuum created during high pressure jetting which pulls the water from the house connection and when the vacuum subsides the back pressure causes the toilet bowl to splash water out of the bowl. These areas will be identified and a notice shall be placed on the residence door the day before cleaning these particular sewers E. Sewer Cleaning Procedures — The designated sewer line segments will be cleaned using combination high - velocity jet with vacuum removal. The normal cleaning operation shall be to jet from the downstream manhole towards the upstream manhole thereby pulling any debris back to the downstream manhole. A minimum of two (2) passes shall be made for each line segment. Pullback rate on jetting shall not be greater than 40 feet per minute. If, after the second pass, debris is encountered, the entire run shall be made repeatedly until debris is no longer present. At any sign of significant dirt and gravel, the cleaning operation for that pipe shall cease and CMSD shall be notified of a possible line break. If any abnormal conditions are encountered, CMSD shall be contacted by phone and email. Contractor shall be ready to CCTV the section of sewer creating cleaning problems. Contractor shall plug and seal all openings in all manholes except leave one vent hole open • in all manholes on street center line or at upstream end of every sewer main. This shall apply whether or not the manhole is currently plugged and sealed. Selection of the equipment used will be based on the conditions of the sewer lines at the time work commences. The equipment and methods selected must be satisfactory to CMSD's representative(s). The equipment shall be capable of removing dirt, grease, roots and other materials and obstructions from the sewer lines and manholes. If cleaning of an entire section cannot be successfully performed from the downstream manhole, the equipment will be set up on the upstream manhole and cleaning will again be attempted. If successful cleaning again cannot be performed or the equipment fails to traverse the entire manhole section, it will be assumed that a major blockage exists and the Contractor will notify CMSD's representative(s) of this condition immediately for further instructions. Water for cleaning will be from the closest available fire hydrant. The CMSD has made arrangements with the local water agencies such that water is available at no cost. Line cleaning sequence cannot be changed such that debris from upstream reaches will be deposited into recently cleaned downstream reaches. If this is found to occur, Cleaning Contractor will re -clean the downstream reaches at no cost to OCSD. F. Permits and Access — Contractor shall acquire all required fees and licenses for any encroachment permits required by the various cities, the County of Orange or CALTRANS when cleaning and inspections are necessary on their right -of -ways. CMSD will reimburse 2 ® Contractor for permit fees. For easement cleaning where entry must be made onto homeowner's property, notice must be given prior to entering property. Coordination of sewer cleaning will be made through an CMSD Representative. G. Material Removed — The Contractor shall be responsible for the removal of debris from the pipeline and cleaning and /or re- cleaning the pipe wall to CMSD's satisfaction. All sludge, dirt, sand, rocks, roots, grease and other solid or semisolid material resulting from the cleaning operation shall be removed at the downstream manhole of the section being cleaned. Passing material from manhole section to manhole section, which may cause line stoppages, shall not be permitted. H. Material Disposal — Liquids shall be decanted and drained back to the sewer: All solids or semisolid resulting from the cleaning operations will be removed from the work site and disposed of at no added cost to the Contractor in the digester cleaning beds at OCSD's Treatment Plant No. 1 located in Fountain Valley, California. All materials will be removed from the work site at the end of each workday. Under no circumstances will the Contractor be allowed to accumulate debris, etc. on the site of work beyond a single workday, except in totally enclosed leak and odor proof containers as approved by CMSD's representative(s). I. Confined Space Issues and Safety Issues — All manholes in this work are defined as Title 8 Permit Required Confined Spaces. The Contractor's attention is directed to the General Industry Safety Orders of the State of California, Article 108, Confined Spaces, Section 5157 (Title 8 of California Code of Regulations, Sections 5167, 5157, 5158). ® All work shall be conducted from above ground. Manhole entry, if required, shall be conducted in strict accordance with permit required confined space entry regulations. These regulations include, at a minimum: entry permit, trained authorized entrant(s), attendant(s), entry supervisor(s), full body harness (with life line), mechanical retrieval device, continued force air ventilation, continuous air monitoring, communication system (minimum two types), and all other protective equipment that may be required. Work shall be conducted in accordance with all Federal, State, and local laws and regulations. 3 6" 0.;.1 30" I.Iq 33`� I • `�' • • • Bid Bond: YES YES YES YES YES YES YES Contractor's License Number: 351503 exp. 11/30/11 761395 exp. 04/30/11 363528 exp. 9/30/10 935878 exp. 07/31/11 803638 exp. 01/31112 825824 exp. 10/31/11 617639 exp. 04130111 NATIONAL PLANT SERVICES, INC. SOUTHWEST CORP. DBA PROFESSIONAL PIPE SERVICES EMPIRE PIPE CLEANING & EQUIPMENT, INC. NOR CAL PIPELINE SERVICES ADVANCED SEWER TECHNOLOGIES PERFORMANCE PIPELINE TECHNOLOGIES UNITED PUMPING SERVICE, INC. LINE DESCRIPTION QTY UNIT UNIT PRICE TOTAL BID UNIT PRICE TOTAL BID UNIT PRICE TOTAL BID UNIT PRICE TOTAL BID UNIT PRICE TOTAL BID UNIT PRICE TOTAL BID UNIT PRICE TOTAL BID Provide all labor, equipment, tools, and materials to clean the Districts' Trunk Sewers. 1 8 -inch diameter pipe 46,103 LF $ 0.27 $ 12,447.81 0.43 19,824.29 $ 0.42 $ 19,363.26 0.50 $ 23,051.50 0.44 $ 20,285.32 $ 0.60 $ 27,661.80 $ 0.63 $ 29,044.89 2 10 -inch diameter pipe 40,923 LF $ 0.30 $ 12,276.90 0.43 $ 17,596.89 $ 0.42 $ 17,187.66 $ 0.5.0 20,461.50 0.44 18,006.12 $ 0.60 $ 24,553.80 $ 0.65 $ 26,599.95 3 12 -inch diameter pipe 62,505 LF $ 0.30 $ 18,751.50 $ 0.43 $ 26,877.15 0.42 26,252.10 $ 0.50 31,252.50 $ 0.44 27,502.20 $ 0.70 43,753.50 $ 0.93 $ 58,129.65 4 15 -inch diameter pipe 1 139,488 LF $ 0.30 $ 41,846.40 $ 0.43 59,979.84 $ 0.50 $ 69,744.00 0.50 $ 69,744.00 $ 0.44 $ 61,374.72 $ 0.70 $ 97,641.60 $ 0.93 $ 129,723.84 5 8 -inch diameter pipe 65,751 LF 0.42 27,615.42 $ 0.43 . 5 5 5 6 2 -inch diameter pipe 27,138 LF 0.56 15,197.28 13,569.00 $ 5 . 7 24-inch diameter pipe 27,173 LF 0.67 18,205.91 0. .3 .5 ,586,5 0.65 7,662.5 0.95 25,8 . 5 0.75 20,37. 2 15 . 6 8 27 -inch diameter pipe 16,444 LF 0.95 15,621.80 .4 7, 7 .92 .50 2 .00 5 0 5 0.60 0.80 3,155.20 .28 2 ,0 8.32 -inc diameter pipe ! 3,510 LF T 1.68 1 5,896.80 TOTAL BID:! $ 167,859.821 1 $ 184,485.051 1 $ 206,065.021 1 $ 238,392.801 1 $ 245,596.561 1 $ 300,322.401 1 $ 399,976.44 6" 0.;.1 30" I.Iq 33`� I • `�' • • • • • I >+Ae , t �I JIM If + 7f'sd 9 MEOW= Costa Mesa Sanitary_ District Year Pipe Diam Annual Biennial Triennial Total 6 345 0 0 345 8 66,844 63,925 272,836 403,605 1 10 24,967 8,151 1,754 34,872 12 15,489 5,684 890 22,063 15 6,596 6,659 1,542 14,797 18 2,821 4,253 1,251 8,325 9,491 21 3,400 -6,0911 01 24 1 3471 3271 01 674 0 1 01 691 01 69 (i �wtlEiw+ , F. OM t Annual Gravity Main -- Biennial Gravity Main ® Triennial Gravity Main Main not to be Cleaned FM CMSD Boundary Miles 0 0.5 1 N t W6 S V. 7 12 15,489 1,1031 1,589 15 6,596 13,119 3,455 18 2,821 7,513 6,214 21 3,400 44 0 24 347 34 0 i, 30 0 0 32 _0 I � 01 Total 120,8091 116,2351 294,8731 F 'I 18,181 23,170 16,548 374-44 381 Annual Gravity Main Biennial Gravity Main Triennial Gravity Main Main not to be Cleaned CMSD Boundary — 'Miles 0 0.5 1 N .6 –4. S -M r. I Z-1 18,181 23,170 16,548 374-44 381 Annual Gravity Main Biennial Gravity Main Triennial Gravity Main Main not to be Cleaned CMSD Boundary — 'Miles 0 0.5 1 N .6 –4. S Year P nNumaliblennial Triennial Total 6 345 0 4081 7521 8 66,844 63,925 259,8601 390,629 10 24,967 8,151 7,565 40,683 12 15,489 5,684 10,682 31,855 15 6,596 6,659 8,924 22,178 .� `^ « | � | �^ ' . ' ^_ ^ ' , r� -Annual Gravity Main Biennial Gravity Main Triennial Gravity Main Main not to be Cleaned CMSD Boundary 10 Z,041 4,253 1,402 8,477 21 3,400 6,091 3,257 12,748 .. 24 347 327 1,86 2.534 30 0 69 01 69 Total 12j 95,1601 293,9571 509,926 .� `^ « | � | �^ ' . ' ^_ ^ ' , r� -Annual Gravity Main Biennial Gravity Main Triennial Gravity Main Main not to be Cleaned CMSD Boundary +u I � � I t r y ry 4 aSy n= yDiws`rct ial Biennial Triennial Total 6 8 345 66,844 0 0 345 432,879 93,199 272,836 10 12 24,967 15,489 1,223 1,103 1,754 890 27,944 17,482 15 6,596 13,119 1,542 21,257 18 2,821 7,513 1,251 11,584 21 3,400 44 0 3,444 24 347 34 0 381 0 0 0 Total 120,809 116,235 278,272 515,316 Annual Gravity Main _- Biennial Gravity Main Triennial Gravity Main - - Main not to be Cleaned CMSD Boundary Mile 0 0.5 1 -W IL" AIIIIII 6a- Costa Mesa Sanitary Di ear Pipe Diam Annual Biennial Triennia 5 10 1 24,9671 8,1511 4,0 12 15,489 5,684 1,5 15 1 6,5961 6,659 3,4. 18 1 2,8211 4,2531 6,2 1 t -T'! al 4 t ���...... t ' Ilti ' �, ' ►;fit __ i \ i ;.. � n. i t'• . a � +.xi: w ::t ! �. rf � /i ��. f-r. i mss. ,, 0, 37,159 22,762 16,710 13,288 9,491 674 101 348 Annual Gravity Main Biennial Gravity Main -- Triennial Gravity Main Main not to be Cleaned CMSD Boundary nuia5 0 0.5 1 N S Costa Mesa Sanitary District Year Pipe Diam Annual Biennial Triennial Total 6 345 0 408 752 8 66,844 93,199 259,860 419,903 10 24,967 1,223 7,565 33,755 12 15,489 1,103 10,682 27,274 6 15 6,596 13,119 8,924 28,638 18 2,821 7,513 1,4021 11,736 21 3,400 44 3,25 6,701 ,1 24 347 34 1,86 2,242 Total 207809 116,235 293,9571 531,001 i i FT � f l _.... ..: 1. ' r � ' c \ Annual Gravity tY Main I _ — Biennial Gravity Main Triennial Gravity Main Main not to be Cleaned CMSD Boundary Miles 0 0.5 1 t NATIONAL PLANT SERVICES, INC. Specializing in today's needs for environmental protection. 1461 Harbor Avenue ■ Long Beach, CA 90813 -2741 ■ 562 -436 -7600 ■ Fax: 562 -495 -1528 October 11, 2010 Costa Mesa Sanitary District 234 E. 17TH Street, Suite 205 Costa Mesa, CA 92627 Attention: Mr. Robin B. Hamers Re: District Sewer Maintenance Services 2010.2011 In accordance with your request, we are pleased to submit the following proposal: Scope of Work: To provide sewer system and pump station maintenance and emergency services to the District at the direction of the District. Services include (but are not limited to): "hot spot" jetting, pump station cleaning, emergency sewer response services, and pre -CCTV inspection cleaning of sewers. National Plant Services Will Furnish: All supervision, equipment and personnel necessary to perform this work at the direction of Costa Mesa Sanitary District. Costa Mesa Sanitary District Will Furnish: Complete access, openings and rights -of -way to the work area; any and all local permits or licenses that may be required; all maps; all public relations and public notifications; all traffic control plans and permits that may be required; any additional traffic control that may be required in excess of NPS' truck - mounted arrowboard and cones; an unlimited water supply from the nearest available hydrant (with water meter if required); Note: Debris will be transported to OCSD' Plant 1 for off - loading. As of this date, off - loading at OCSD' Plant 1 is a no -fee procedure. If this procedure changes during the course of the project, CMSD will be responsible for disposal fees and charges. Price: The following schedule of rates and charges will apply to the performance of this work: 1. Jet/Vac Unit w /Operator @ $190.00 /Hr ST $230.00/Hr OT $270.00 /Hr PT 2. CCTV Unit w/ Operator @ $185.00 /Hr ST $225.00 /Hr OT $265.00 /Hr PT 3. Jet/Vac Unit w /Operator & Tech w /utility truck @ $300.00 /Hr ST $380.00 /Hr OT $460.00 /Hr PT 4. Additional Tech @ $110.00 /Hr ST $140.00 /Hr OT $170.00 /Hr PT 5. Heavy Industrial Air - Moving Unit w /Operator @ $195.00/Hr ST $235.00 /Hr OT $275.00 /Hr PT 6. 60 BBL Vacuum Truck w /Operator @ $165.00/Hr ST $205.00 /Hr OT $245.00 /Hr PT 7. Grouting Unit w /Operator @ $200.00 /Hr ST $240.00/Hr OT $280.00 /Hr PT 8. Materials /Supplies @ Cost plus 15% (sand bags, bleach, etc.) 9. Equipment Rentals @ Cost plus 15% (pressure cleaners, boom trucks, arrowboards, etc.) Terms: National Plant Services' Terms and Conditions are attached and incorporated into this proposal. Respectfully submitted, Accepted by: _ Dennis R. Keene Customer/Date: President III. IV. V. VI. VII. • VIII. IX. X. XI. XII. XIII. • SEWER SYSTEM COMMITTEE AGENDA December 14, 2010, 10:30 a.m. Costa Mesa Sanitary District 628 W. 19`h Street Costa Mesa, California Directors Ooten and Ferryman Meeting Date I Item Number 12/20/10 XIII. A. Monthly Spill Statistics 1/1 Reduction Program A. Inflow from OC Fairgrounds B. Schedule for December 1, 2010 to March 15, 2011 Sewer Cleaning Program — Proposed Agreement with National Plant Services CMSD Pumping Stations A. Quarterly staff meetings B. South Coast Plaza Pumping Station Remodel Root Control.Using Top Hat Installation CMSD S.SMP Audit; May 2011; Seminar on Self Audit 1 -20 -11 @ CWEA Event, Huntington Beach Triennial WDR Review A. First Draft Review in December 2010 (SWRCB); Final by March 2011 B. Performance Measures WDR Member Agency Survey Mercury in Sewers Articles of Interest CMSD Projects: A. Project #101 — Westside Pumping Station Abandonment B. Project #129 — Bristol Street Sewer Phase 11 C. Project #164 — Miscellaneous Sewer Work D. Project #171 — Irvine Pumping Station Force Main Rehabilitation E. Project #183 — System -Wide Sewer Reconstruction F. Project #183 -2 — Bristol Street North of Randolph G. Project #186 — Sewer Lateral Assistance Program H. Project #187 — District Yard 1. Project #189 — Rehabilitation of Six Sewers Transferred to CMSD Next Meeting: January 18, 2011, 10:30 a.m. Public Comments Dated: December 7, 2010 Clerk of the District C • COSTA MESA SANITARY DISTRICT INVESTMENT OVERSIGHT COMMITTEE LOCATION: DATE AND TIME: CONTACT: Call to Order Conference Room Monday, December 20, 2010 at 5:00 p.m. Marc Davis, Treasurer AGENDA 2. Roll Call A. Secretary Ooten (rotating Committee member) B. Director Ferryman (rotating Committee member) C. Scott Carroll, General Manager 3. New Business A. Review of Investment Report as of November 30, 2010 B. Update on Annual Charge for FY2010 -11 C. Status of review of safekeeping services 4. Public Comments 5. Adjournment IYICCIIII llAlC � IlClll 19UIIIUCI 12 "'i' XIV. A. It is the intention of the Costa Mesa Sanitary District to comply with California Government Code Section 54961 and the Americans with Disabilities Act ( "ADA ") in all respects. If as an attendee or participant at this meeting, you will need special assistance beyond what is normally provided, the Costa Mesa Sanitary District will attempt to accommodate you in every reasonable manner. Please contact Joan Revak, Clerk of the Sanitary District, (949) 645 -8400 ext. 223; at least forty -eight (48) hours prior to the meeting to inform us of your particular needs and to determine if accommodation is feasible. Please advise us at the time you will need accommodations to attend or participate in meetings on a regular basis." Meeting Date I Item Number 12/20/10 XIV. B. COST,X `MESA S.A9qT-XRTq)1STR1CT am I 716%4TIT47"'I I ... an Independent ,Specia(District To: Board of Directors Via: Scott Carroll, General Manager From: Sherry Kallab, Administration Manager Date: December 20, 2010 Subject: Financial Statements for Fiscal Year Ended June 30, 2010 Summary Enclosed are the Comprehensive Annual Financial Reports of the District for the year ended June 30, 2010, audited by Diehl, Evans & Company, LLP, along with the ® auditor communications as required by Statement on Auditing Standards (SAS) Number 114. One management letter comment related to separation of duties and cash receipts was reported. Staff will implement procedures to ensure separation of duties regarding cash receipts. Nitin Patel, the Engagement Partner with Diehl, Evans & Company, LLP on the District's audit, will be present at the Board meeting of December 20, 2010 to present the financial statements to the Board. Staff Recommendation Staff recommends the Board receive and file the Financial Statements for Fiscal Year Ended June 30, 2010. Analysis District assets exceeded liabilities by $37,701,960 as of June 30, 2010. Solid Waste Fund assets increased $753,966 during the fiscal year, primarily due to reduced disposal and recycling costs. Liquid Waste assets increased $6,309,870, primarily due to an increase in annual sewer rates, delays in the sewer capital improvement program and donated sewer lines from Orange County Sanitary District. Unrestricted assets, assets that may be used to meet the District's on going obligations, increased ® 9% from the prior fiscal year. As of June 30, 2010 the District reported positive balances in all categories of net assets. Trotecting our community's health 6y providing solidwaste andsewercorfection services crosdca.gov Board of Directors December 20, 2010 Page 2 of 2 Strategic Element & Goal This item supports achieving Strategic Element No. 7.0, Finance, and Strategic Goal No. 7.4, Develop a Comprehensive Annual Finance Report (CAFR). Lecial Review Not applicable Financial Review The audit cost will not exceed the Diehl, Evans & Company, LLP proposal amount of $8,800 for fiscal year 2009 -10. Committee Recommendation Not applicable Public Notice Process Copies of this report are on file and will be included with the entire agenda packet for the December 20, 2010 Board of Directors regular meeting at District Headquarters and on District's website. 40 Alternative Actions 1. Refer the matter back to staff i DIEHL, EVANS & COMPANY, LLP CERTIFIED PUBLIC ACCOUNTANTS & CONSULTANTS ® A PARTNERSHIP INCLUDING ACCOUNTANCY CORPORATIONS 5 CORPORATE PARK, SUITE 100 IRVINE, CALIFORNIA 92606 -5165 (949) 399 -0600 • FAX (949) 399 -0610 www.dichlevans.com November 1, 2010 Board of Directors Costa Mesa Sanitary District Costa Mesa, California meelm uaie rcem NUMDer 12/20/10 XIV. B. MICHAEL R LUDIN, CPA CRAIG W. SPRAKER, CPA NTITNP. PATEL, CPA ROBERT J. CALLANAN, CFA *PHILIP H. HOLTKAMP, CPA 'THOMAS M. PERLOWSKL CPA *HARVEY I SCHROEDER, CPA KENNETH R. AMES, CFA WILLI" C.PENTZ,CPA -A PROFESSIONAL CORPORATION We have audited the financial statements of the Costa Mesa Sanitary District for the year ended June 30, 2010. Professional standards require that we provide you with information about our responsibilities under generally accepted auditing standards, as well as certain information related to the planned scope and timing of our audit. We have communicated such information in our engagement contract dated July 30, 2010 and in our letter on planning matters dated August 18, 2010. Professional standards also require that we communicate to you the following information related to our audit. Significant Audit Findings: ® Qualitative Aspects of Accounting Practices Management is responsible for the selection and use of appropriate accounting policies. The significant accounting policies used by the Costa Mesa Sanitary District are described in Note 1 to the financial statements. No new accounting policies were adopted and the application of existing policies was not changed during the year ended June 30, 2010. We noted no transactions entered into by the District during the year for which there is a lack of authoritative guidance or consensus. All significant transactions have been recognized in the financial statements in the proper period. Accounting estimates are an integral part of the financial statements prepared by management and are based on management's knowledge and experience about past and current events and assumptions about future events. Certain accounting estimates are particularly sensitive because of their significance to the financial statements and because of the possibility that future events affecting them may differ significantly from those expected. ® -1 OTIIER OFFICES AT: 2965 ROOSEVELT STREET 613 W. VALLEY PARKWAY, SUITE 330 CARLSBAD, CALIFORNIA 92008 -2389 ESCONDIDO, CALIFORNIA 92025 -2598 (760) 729 -2343 e FAX (760) 729 -2234 (760) 741 -3141 • FAX (760) 741 -9890 Significant Audit Findings: ` Qualitative Aspects of Accounting, Practices (Continued) The most sensitive estimates affecting the financial statements are as follows: • a. Management's estimate of the fair market value of investments is based on market values provided by outside sources. b. The estimated useful lives of capital assets for depreciation purposes are based on industry standards. c. Management's estimate of the fair market value of donated capital assets is based on replacement costs provided by the District Engineer and the Accountant. The amounts reported for the contribution of the subsurface sewer lines from the Orange County Sanitation District to the District was based on management's estimate of replacement cost, adjusted for depreciation. d. The annual required contribution for the defined benefit pension plan of the District is based on certain actuarial assumptions and methods. We evaluated the key factors and assumptions used to develop these estimates in determining that they were reasonable in relation to the financial statements taken as a whole. Certain financial statement disclosures are particularly sensitive because of their significance to financial statement users. The most sensitive disclosure affecting the financial statement was reported • in Note 4 to the financial statements regarding the annual required contribution for the defined benefit pension plan. Difficulties Encountered in Performing the Audit We encountered no significant difficulties in dealing with management in performing and completing our audit. Corrected and Uncorrected Misstatements Professional standards require us to accumulate all known and likely misstatements identified during the audit, other than those that are trivial, and communicate them to the appropriate level of management. Management has corrected all such misstatements. Disagreements with Mann ement For purposes of this letter, professional standards define a disagreement with management as a financial accounting, reporting, or auditing matter, whether or not resolved to our satisfaction, that could be significant to the financial statements or the auditor's report. We are pleased to report that no such disagreements arose during the course of our audit. -2- Management Representations We have requested certain representations from management that are included in the management representation letter dated November 1, 2010. • Management Consultations with Other Independent g pe dent Accountants • In some cases, management may decide to consult with other accountants about auditing and accounting matters, similar to obtaining a "second 'opinion" on certain situations. If a consultation involves application of an accounting principle to the governmental unit's financial statements or a determination of the type of auditor's opinion that may be expressed on those statements, our professional standards require the consulting accountant to check with us to determine that the consultant has all the relevant facts. To our knowledge, there were no such consultations with other accountants. Other Audit Findings or Issues We generally discuss a variety of matters, including the application of accounting principles and auditing standards, with management each year prior to retention as the governmental unit's auditors. However, these discussions occurred in the normal course of our professional relationship and our responses were not a condition to our retention. This information is intended solely for the use of management, the Board of Directors, and others within the District and is not intended to be and should not be used by anyone other than these specified parties. -3- LLP Meeting Date Item Number 12/20/10 XIV. B. DIEHL, EVANS &T COMPANY, LLP CERTIFIED PUBLIC ACCOUNTANTS & CONSULTANTS •MICHAEL R LUDIN, CPA A PARTNERSHIP INCLUDING ACCOUNTANCY CORPORATIONS CRAIG W. SPAAKEA, CPA NITINP. PATEL, CPA ROBERTJ.CALLANAN,CPA 5 CORPORATE PARK, SUITE 100 *PHILIP R HOLTKAMP, CPA IRVINE, CALIFORNIA 92606 -5165 `THOMAS It PERLOWM CPA `HARVEY J.SCHAOEDER,CPA (949) 399 -0600 • FAX (949) 399 -0610 IOeWTH R AIMS, CPA www.dieblevans.com WILLIAM C. PENTz, CPA November 1, 2010 '" SIONAL 0°IPORAn °N INDEPENDENT AUDITORS' REPORT ON INTERNAL CONTROL OVER FINANCIAL REPORTING AND ON COMPLIANCE AND OTHER MATTERS BASED ON AN AUDIT OF FINANCIAL STATEMENTS PERFORMED IN ACCORDANCE WITH GOVERNMENT AUDITING STANDARDS Board of Directors and Management of Costa Mesa Sanitary District Costa Mesa, California We have audited the financial statements of the Costa Mesa Sanitary District (the District), as of and for the year ended June 30, 2010, which comprises the District's basic financial statements and have issued our report thereon dated November 1, 2010. We conducted our audit in accordance with. auditing standards generally accepted in the United States of America and the standards applicable to ® financial audits contained in Government Auditing Standards issued by the Comptroller General of the United States. Internal Control Over Financial Reporting In planning and performing our audit, we considered the District's internal control over financial reporting as a basis for designing our auditing procedures for the purpose of expressing our opinions on the financial statements, but not for the purpose of expressing an opinion on the effectiveness of the District's internal control over financial reporting. Accordingly, we do not express an opinion on the effectiveness of the District's internal control over financial reporting. A deficiency in internal control exists when the design or operation of a control does not allow management or employees, in the normal course of performing their assigned functions, to prevent or detect and correct misstatements on a timely basis. A material weakness is a deficiency, or a combination of deficiencies, in internal control such that there is a reasonable possibility that a material misstatement of the District's financial statements will not be prevented, or detected and corrected on a timely basis. ® -1- OTBER OFFICES AT: 2965 ROOSEVELT STREET 613 W. VALLEY PARKWAY, SUITE 330 CARLSBAD, CALIFORNIA 92008 -2389 ESCONDIDO, CALIFORNIA 92025 -2598 (760) 729 -2343 • FAX (760) 729 -2234 (760) 741 -3141 • FAX (760) 741 -9890 Internal Control Over Financial Reporting _(Continued) Our consideration of the internal control over financial reporting was for the limited purpose described in the first paragraph of this section and was not designed to identify all deficiencies in internal control over financial reporting that might be deficiencies, significant deficiencies, or material weaknesses. • We did not identify any deficiencies in internal control over financial reporting that we consider to be material weaknesses, as defined above. However, we identified a certain deficiency in internal control over financial reporting, described below, that we consider to be a significant deficiency in internal control over financial reporting. A significant deficiency is a deficiency, or a, combination of deficiencies, in internal control that is less severe than a material weakness, yet important enough to merit attention by those charged with governance. Segregation of Duties - Cash Receipts: We noted that there was a lack of segregation of duties within the cash receipts area, as the same person receives, processes and posts cash receipts to the general ledger. The objective of internal control over cash receipts is to obtain control over amounts received at the time of receipt. We feel that separating these closely related functions in the cash receipts system of the District will result in much greater internal control in this particular area. To achieve this control, certain duties involving receipts should be handled by more than one member of District's personnel. The following procedures should be enacted to ensure efficient internal control: One employee, preferably the receptionist, should open the mail, make a control list of all receipts, and restrictively endorse all items received as "for deposit only." This would prevent any unauthorized endorsement should the checks be misplaced or lost before being deposited. • The receipts should then go to another employee for further processing and deposit to the bank on a timely basis. Then, someone who does not otherwise handle receipts should compare the deposit slips to the list of receipts to ensure that all funds reflected on the receipts were deposited. Compliance and Other Matters As part of obtaining reasonable assurance about whether the District's financial statements are free of material misstatements, we performed tests of its compliance with certain provisions of laws, regulations, contracts and grant agreements, noncompliance with which could have a direct and material effect on the determination of financial statement amounts. However, providing an opinion on compliance with those provisions was not an objective of our audit and, accordingly, we do not express such an opinion. The results of our tests disclosed no instances of noncompliance or other matters that are required to be reported under Government Auditing Standards. This report is intended solely for the information and use of management, the Board of Directors and others within the District and is not intended to be and should not be used by anyone other than these specified parties. D,"4,t C,,*� 6av"-s-� , LLP 0 -2- i DISTRICT 174 WEST WILSON An Environmeniolly Gr( tit ; - Com prehe �" For Fiscal Protecting our community's health and the >.. nnvrnmm�n� a Costa Mesa Sanitary District Comprehensive Annual Financial Report For the Year Ended June 30, 2010 Costa Mesa Sanitary District 628 W. 19th Street Costa Mesa, California 92627 Prepared by: Finance Department Sherry ]Kallab, Administrative Manager Teresa Gonzalez, Accountant y Costa Mesa Sanitary District ' Annual Financial Report For the Year Ended June 30, 2010 Table of Contents Introductory Section: Page No. Letter of Transmittal i - iv Board of Directors v Organizational Chart vi Financial Section: Independent Auditor's Report 1 - 2 Management's Discussion and Analysis 32-33 (Required Supplementary Information) 3 - 8 Basic Financial Statements: 9 Statement of Net Assets 10-11 Statements of Revenues, Expenses and Changes in Net Assets 12-13 Statements of Cash Flows 14-17 Notes to the Basic Financial Statements 19-30 Statistical Section: Statistical Section - Table of Contents 31 Changes in Net Assets by Component - Last Ten Fiscal Years 32-33 Operating Revenues by Source - Last Ten Fiscal Years 34-35 Operating Expenses by Activity - Last Ten Fiscal Years 36-37 Non - Operating Revenue (Expenses), net - Last Ten Fiscal Years 38-39 Sewer and Trash Revenue Rates - Last Ten Fiscal Years 40-41 Principal Sewer Customers - Current Fiscal Year and Eight Years Ago 43 Ratio of Outstanding Debt - Last Ten Fiscal Years 44-45 Debt Coverage - Last Ten Fiscal Years 46-47 Demographics and Economic Statistics - Last Ten Calendar Years 48 Full -Time and Part-Time District Employees - Last Six Fiscal Years 49 Operating Indicators by Function - Last Three Fiscal Years 50 Capital Asset Statistics - Last Ten Fiscal Years 51 INTRODUCTORY SECTION G+ r SAKI itar, Di, rict Costa Mesa San is, L I .. an Independent Special District November 1, 2010 To the Honorable President and Members of the Board of Directors and Customers of the Costa Mesa Sanitary District: It is a pleasure to submit for your information the Comprehensive Annual Financial Report (CAFR) of the Costa Mesa Sanitary District (CMSD) for the year ended June 30, 2010. Management assumes full responsibility for the completeness and reliability of the information contained in this report, based upon a comprehensive framework of internal control that it has established for this purpose. Because the cost of internal control should not exceed anticipated benefits, the objective is to provide reasonable, rather than absolute, assurance that the financial statements are free of any material misstatements. The accounting firm of Diehl, Evans & Company, LLP conducted the independent audit for this fiscal year. The goal of the independent audit was to provide reasonable assurance that the financial statements of the Costa Mesa Sanitary District for the fiscal year ended June 30, 2010 are free of material misstatement. The independent audit involved examining on a test basis, evidence supporting the amounts and disclosures in the financial statements; assessing the accounting principles used and significant estimates made by management; and evaluating the overall financial statement presentation. The. independent auditor concluded, based upon the audit, that there was a reasonable basis for rendering an unqualified opinion that the Costa Mesa Sanitary District's financial statements .for the fiscal year ended June 30, 2010 are fairly presented in conformity with generally accepted accounting principles (GAAP). The independent auditor's report is presented as the first component of the financial section of this report. Generally Accepted Accounting Principles (GAAP) requires that management provides a narrative introduction, overview and analysis to accompany the basic financial statements in the form of Management's Discussion and Analysis (MD &A). This letter of transmittal is designed to complement MD &A and should be read in conjunction with it. The District's MD &A can be found immediately following the report of the independent auditors. (Protecting our community's health and the environment 6y provi ng solid waste and sewer collection services. uww. crosdca.gov -r - PROFILE OF THE DISTRICT The Costa Mesa Sanitary District was formed in 1944 pursuant to the Sanitary Act of 1923. Established as an Independent Enterprise Special District, the District is authorized to provide refuse and wastewater collection and to levy rates and fees to support those services. The District is located in the City of Costa Mesa, in the County of Orange. The District provides trash and sewer services to the City of Costa Mesa, sections of Newport Beach and some unincorporated Orange County areas. The District serves approximately 116,700 residents. Sewage from the District's service area is transported to the Orange County Sanitation District's facilities where it is treated to federally mandated standards to protect the public health. The District has an agreement with CR &R Waste Services for collection of all solid waste and recycling material from single family dwellings and small multi - family residents utilizing curb side collection. CR &R transports all of the solid waste to its subsidiary owned recycling and transfer station located in Stanton, California. Governance. The affairs of the District are directed by a five member Board of Directors elected at large by the registered voters residing in the District. The Directors, who are elected, are residents and have the same concerns as their constituents. The Board members, who serve four -year staggered terms, are responsible for establishing policy and ordinances, adopting the annual budget, and hiring the District's General Manager. The General Manager is responsible for carrying out the policies and ordinances of the District Board and for overseeing the day -to -day operations of the District. The Board has established three standing committees that assist with policy - making decisions. These committees consist of Board members and appropriate management staff. The committees report to the full Board of Directors on their committee efforts and make recommendations of Board action as appropriate. Sewer System Committee monitors and reviews sewer collection, demand -side management, construction and system projects and related activities. Recycling Committee reviews and promotes community outreach efforts for recycling programs and tours and provides direction to staff to monitor advancements and technology in the solid waste industry. Investment Oversight Committee reviews the District's investments, financial performance and other financial policy issues. FACTORS AFFECTING ECONOMIC CONDITION Local Economy. The information presented in the financial statements is perhaps best understood when it is considered from the broader perspective of the specific environment within which the Costa Mesa Sanitary District operates. (Protecting our community's health andthe environment 6y providing solidwaste andsewer collection services. www.cmsdca.gov -ii - FACTORS AFFECTING ECONOMIC CONDITION (CONTINUED) Local Economy (Continued). The Costa Mesa Sanitary District continues to benefit from its unique geographical location. The local economy is primarily based on retail commercial business and light manufacturing of electronics, pharmaceuticals, and plastics. CMSD's service area includes several major regional facilities: John Wayne Airport, Orange Coast College, Whittier Law School, Vanguard University, State of California Fairview Development Center, Orange County Fairgrounds, Orange County Performing Arts Center, South Coast Repertory Theater, and South Coast Plaza shopping complex. The volume of sales generated by South Coast Plaza, on the strength of over 300 stores, secures its place as the highest volume regional shopping center in the nation. The economic condition of the City of Costa Mesa appears to be in a negative trend at this time due to turmoil in the real estate and financial markets. As an independent enterprise special district having the ability to adjust service rates as required, the District's operating revenues are somewhat insulated from the local economy. The current economy has not had a negative impact on our revenues as it has had on other government agencies whose major source of revenues are from sales, property and other taxes. The District has a secure revenue stream collected from user fees by the County of Orange through the property tax bills. Long -term Financial Planning. The District's Board of Directors is aware of the need to ensure the Districts financial stability. Through a coordinated strategic process, the Board has established a series of policies and plans to effectively meet the District's anticipated future needs. The corner- stone of these policies is the District's Strategic Plan for Fiscal Years 2010 -15 that serves as a framework. for planning and decision making over the next five years. The District utilizes this information to anticipate future expense obligations and to develop and estimate service rates to ensure these expense obligations are fully funded. MAJOR INITIATIVES The District will continue to offer a Sewer Lateral Program to repair or replace damaged private laterals. The program reimburses ratepayers, on a 50150 basis, up to $1,800 for lateral repairs and replacement. The goal of this program is to provide an incentive to District customers to maintain their private laterals. The District is going green by going platinum on the construction of the new district yard. The new district yard has been designed to the "Platinum" accreditation level of the Leadership in Energy and Environmental Design (LEED) program of the United States Green Building Council. The building and site will be constructed from sustainable local resources. Construction was completed in the first quarter of the fiscal year 2010 -2011. (Protecting our community's health and the environment 6y proveing soCu£ waste andsewer coQection services www. crosdcagov - iii* - FINANCIAL POLICIES AND PROCEDURES Internal Control Structure. Management of the District is responsible for establishing and maintaining an adequate internal control structure. Internal accounting controls are designed to ensure that the assets of the District are protected from loss, theft or misuse, and that adequate accounting data are compiled to allow for the preparation of financial statements in conformity with generally accepted accounting principles. The internal control structure is designed to provide reasonable, but not absolute, assurance that these objectives are met. The concept of reasonable assurance recognizes that: (1) the cost of control should not exceed the benefits likely to be derived; and (2) the valuation of costs and benefits requires estimates and judgment by management. Cash Management. The Treasurer invests funds in accordance with the California Government Code and an investment policy adopted by the Board of Directors. During the fiscal year, funds were invested in U.S. Treasuries, U.S. Government Agency Securities and the State of California Local Agency Investment Fund. Monthly reports are submitted by the Treasurer to the Board of Directors. Investment interest totaled $188,045 for fiscal year ended June 30, 2010, or almost 1.61 percent of total District revenues. AWARDS On June 26, 2009 the District received the District of Distinction accreditation by the Special District Leadership Foundation, one of the most prestigious local government awards in the state of California. The District met a list of requirements involving policies, procedures, continuing education, and financial standards to receive this accreditation. ACNOWLEDGMENTS The preparation and development of this report could not have been accomplished without the combined efforts of District staff. We appreciate the dedicated efforts and professionalism that our staff members bring to the District. Appreciation is also expressed to the Board of Directors for their continued support in the planning and implementation of the Costa Mesa Sanitary District's fiscal policies; and finally to the District's auditing firm of Diehl, Evans & Company, LLP for their professional assistance. Respectfully submitted, Scott Carroll General Manager Sherry Kallab Administrative Manager Trotecting our community's health andthe environment 6y providing soCuf waste andsewer collection services. www.cmsdca.gov -iv - 9 Our Mission Statement V'rott'r i1 "1g our community's flt''aftfi a11d1/i c° e11i7rontPl''lll Sy pro'On<1 solldwdlst'' alldsc "ll c °l cmZction st''rvrcc'' Costa Mesa Sanitary District Board of Directors as of June 30, 2010 Costa Mesa Sanitary District Scott Carroll, General Manager 628 W. 19th Street Costa Mesa, California 92627 (949) 645 -8400 www.crosdca.gov -V - Elected/ Current Name Title Appointed Term Arlene Shafer President Elected 12/06 —12/10 Robert Ooten Vice President Elected 12/06 — 12/10 Gary Monahan Secretary Elected 12/06 — 12/10 James Ferryman Director Elected 12/08 — 12/12 Arthur Perry Director Elected 12/08 —12/12 Costa Mesa Sanitary District Scott Carroll, General Manager 628 W. 19th Street Costa Mesa, California 92627 (949) 645 -8400 www.crosdca.gov -V - I Treasurer I Administrative Manager I Accountant I Accounting Specilist I Costa Mesa Sanitary District Organizational Chart As of June 30, 2010 District Engineer Public I Board of Directors I General Manager I Operations Manager I Sewer Maintenance Supervisor I Lead Maintenance Worker I Sewer Maintenance Worker (2) I Code Enforcement Officer -vi - Attorney District Cierk/Office Manager I Permit:Processing Specialist I Program Assistant I Office'Specialist II FINANCIAL SFCTI ®N DIEHL, EVANS & COMPANY, LLP CERTIFIED PUBLIC ACCOUNTANTS & CONSULTANTS A PARTNERSHIP INCLUDING ACCOUNTANCY CORPORATIONS 5 CORPORATE PARK, SUITE 100 IRVINE, CALIFORNIA 92606 -5165 (949) 399 -0600 • FAX (949) 399 -0610 www.diehlevansxom November 1, 2010 INDEPENDENT AUDITORS' REPORT Board of Directors Costa Mesa Sanitary District Costa Mesa, California MICHAEL R LUDIR CPA CRAIG W. SPRAKER, CPA NITIN P. PATEL, CPA ROBERT J. CALLANAN, CPA 'PH[LIP H. HOLTKAMP, CPA 'THOMAS M. PERLOWSKL CPA °HARVEY J.SCHROEDER,CPA KENNETH R ANIES, CPA WILLIAM C. PENTZ, CPA 'A PROFESSIONAL CORPORATION We have audited the basic financial statements of the Costa Mesa Sanitary District (the District) as of and for the year ended June 30, 2010 as listed in the table of contents. These basic financial statements are the responsibility 'of the District's management. Our responsibility is to express an opinion on these basic financial statements based on our audit. The prior year partial comparative information has been derived from the financial statements of the District for the year ended June 30, 2009 and in our report dated November 3, 2009, we expressed an unqualified opinion on these financial statements. We conducted our audit in accordance with auditing standards generally accepted in the United States of America and the standards applicable to financial audits contained in Government Auditing Standards issued by the Comptroller General of the United States. Those standards require that we plan and perform the audit to obtain reasonable assurance about whether the financial statements are free of material misstatement. An audit includes consideration of internal control over financial reporting as a basis for designing audit procedures that are appropriate in the circumstances, but not for the purpose of expressing an opinion on the effectiveness of the District's internal control over financial reporting. Accordingly, we express no such opinion. An audit includes examining, on a test basis, evidence supporting the amounts and disclosures in the financial statements. An audit also includes assessing the accounting principles used and significant estimates made by management, as well as evaluating the overall financial statement presentation. We believe that our audit provides a reasonable basis for our opinion. In our opinion, the basic financial statements referred to above present fairly, in all material respects, the financial position.of Costa Mesa Sanitary District as of June 30, 2010 and the results of its changes in financial position and cash flows for the year then ended in conformity with accounting principles generally accepted in the United States of America. -1- OTHER OFFICES AT: 2965 ROOSEVELT STREET 613 W. VALLEY PARKWAY, SUITE 330 CARLSBAD, CALIFORNIA 92008 -2389 ESCONDIDO, CALIFORNIA 92025 -2598 (760) 729 -2343 • FAX (760) 729 -2234 (760) 741 -3141 e FAX (760) 741 -9890 In accordance with Government Auditing Standards, we have also issued our report dated November 1, 2010 on our consideration of the District's internal control over financial reporting and our tests of its compliance with certain provisions of laws, regulations, contracts, grant agreements and other matters. The purpose of that report is to describe the scope of our testing of internal control over financial reporting and compliance and the results of that testing, and not to provide an opinion on the internal control over financial reporting or on compliance. That report is an integral part of an audit performed in accordance with Government Auditing Standards and should be considered in assessing the results of our audit. The management's discussion and analysis, identified as required supplementary information in the table of contents, is not a required part of the basic financial statements but is supplementary information required by the accounting principles generally accepted in the United States of America. This information is an essential part of financial reporting for placing the basic financial statements in an appropriate operational, economic or historical context. We have applied certain limited procedures to the management's discussion and analysis in accordance with auditing standards generally accepted in the United States of America, which consisted of inquiries of management about the methods of preparing the information and comparing the information for consistency with management's responses to our inquiries, the basic financial statements, and other knowledge we obtained during the audit of the basic financial statements. We do not express an opinion or provide any assurance on the management's discussion and analysis because the limited procedures do not provide us with sufficient evidence to express an opinion or provide any assurance. Our audit was conducted for the purpose of forming an opinion on the District's basic financial statements as a whole. The Introductory Section and Statistical Section are presented for purposes of additional analysis and are not a required part of the basic financial statements. The Introductory Section and Statistical Section have not been subjected to the auditing procedures applied in the audit of the basic financial statements and, accordingly, we do not express an opinion or provide any assurance on them. LLP i -2- COSTA MESA SANITARY DISTRICT Management's Discussion and Analysis June 30, 2010 The following discussion and analysis of the financial performance of the Costa Mesa Sanitary District (the District) provides an overview of the District's financial activities for the fiscal year ended June 30, 2010. It should read it in conjunction with the financial statements identified in the accompanying table of contents. Financial Highlights Financial highlights during the fiscal year ended June 30, 2010 included: • Total assets of the District exceeded its liabilities as of June 30, 2010 by $37,701,960. Of this amount, $6,769,215 is unrestricted and available to meet the District's ongoing obligations to its customers and creditors. Net assets of the Solid Waste Fund increased $753,966 during the year ended June 30, 2010, which was primarily attributable to a reduction in solid waste disposal and recycling costs. • Net assets of the Liquid Waste fund increased $6,309,870 during the year ended June 30, 2010, which was primarily attributable to the donations of subsurface sewer lines, cash contribution related to the sewer line transfer and a capital project grant. Overview of the Financial Statements This Management's Discussion and Analysis (MD &A) serves as an introduction to the. District's financial statements. The District's basic financial statements are comprised of four components: 1) Statement of Net Assets; 2) Statement of Revenues, Expenses, and Changes in Net Assets; 3) Statement of Cash Flows; and 4) Notes to the Financial Statements. The financial statements accompanying this MD &A present the financial position, results of operations, and changes in cash flow during the fiscal year ending June 30, 2010. These financial statements have been prepared using accounting methods similar to those used by private sector companies. Statement of Net. Assets - The Statement of Net Assets present information on the District's assets (investment in resources) and liabilities (obligations to creditors), with the difference between the two reported as net assets. Over time, increases and decreases in net assets may serve as a useful indicator of whether the financial position of the District is improving or deteriorating. However, other factors such as changes in economic conditions, population growth, zoning and new changed legislation or regulations also need to be considered when establishing financial position. Statement of Revenues, Expenses, and Changes in Net Assets - The Statement of Revenues, Expenses and Changes in Net Assets present information showing how the District's net assets changed during the fiscal year. All of the year's revenues and expenses are accounted for in the Statement of Revenues, Expenses and Changes in Net Assets. This statement measures the results of the District's operations for the year and can be used to determine if the District has successfully recovered all of its costs through its rates and other charges. See independent auditors' report. -3- COSTA MESA SANITARY DISTRICT Management's Discussion and Analysis (Continued) June 30, 2010 Overview of the Financial Statements (Continued) Statement of Cash Flows - The Statement of Cash Flows present information regarding the District's use of cash during the year. It reports cash receipts, cash payments, and net changes in cash resulting from operations, investing, non - capital financing, and capital and related financing activities. The Statement of Cash flows provides answers to such questions as; where did cash come from, what was cash used for, and what was the change in the cash balance during the reporting period. Notes to the Financial Statements - The financial statements also include Notes to the Financial Statements that provide important narrative details about the information contained in the financial statements. Information contained in the Notes to the Financial Statements is essential to a reader's full understanding of the data provided in the financial statements. Financial Analysis of the District One of the most important questions asked about the District's finances is, "Is the District better off or worse off as a result of the year's activities ?" The Statement of Net Assets and the Statement of Revenues, Expenses, and Changes in Net Assets report information about the District in a way that helps answer this question. These statements include all assets and liabilities using the accrual basis of accounting, which is similar to the accounting used by most private- sector companies. All of the current year's revenues and expenses are taken into account regardless of when cash is received or paid. Statement of Net Assets Condensed Statement of Net Assets 2010 2009 Change Assets: Current assets $ 15,996,131 Capital assets, net 23,213,194 Total assets 39,209,325 Liabilities: $ 37,701,960 Current liabilities 1,477,779 Non - current liabilities 29,586 Total liabilities 1,507,365 Net assets: Net investment in capital assets 23,213,194 Restricted for capital outlay 7,719,551 Unrestricted 6,769,215 Total net assets $ 37,701,960 See independent auditors' report. -4- $ 13,664,917 17,350,061 31,014,978 1,152,942 1,152,942 17,350,061 6,285,042 6,226,933 $ 29,862,036 $ 2,331,214 5,863,133 8,194,347 324,837 29,586 354,423 5,863,133 1,434,509 542,282 $ 7,839,924 COSTA MESA SANITARY DISTRICT Management's Discussion and Analysis (Continued) .tune 30, 2010 Financial Analysis of the District (Continued) Statement of Net Assets (Continued) As noted earlier, net assets may serve over time as a useful indicator of a government's financial position. Net assets of the District were $37,701,960 and $29,862,036 for the years ended June 30, 2010 and June 30, 2009, respectively. One of the largest portions of the District's net assets reflects the District's investment in capital assets (net of accumulated depreciation) less any related debt used to acquire those assets that is still outstanding. Investments in capital assets represent $23,213,194, or 62 %, of the total $37,701,960 net assets — an increase of 4% from prior fiscal year. The increase was primarily due to donated capital assets in the amount of $2,943,681. The District uses the capital assets to provide services to customers within the District's area; consequently, these assets are not available for future spending. Unrestricted assets represent 18% of the District's net assets comprising assets that may be used to meet the District's on going obligations to citizens and creditors in accordance with the District's fiscal policies. As of June 30, 2010, unrestricted assets increased 9% to $6,769,215 from $6,226,933 in the prior fiscal year. As of June 30, 2010, the District reported positive balances in all three categories of net assets. Statement of Revenues, Expenses and Changes in Net Assets Condensed Statement of Revenues, Expenses and Changes in Net Assets See independent auditors' report. -5- Change $ 315,668 575,048 890,716 (458,465) 49,315 (11,247) (420,397) 1,311,113 4,229,681 5,540,794 2,299,130 $ 7,839,924 2010 2009 Revenues: Operating revenues $ 10,460,180 $ 10,144,512 Non - operating revenues 1,247,002 671,954 Total revenues 11,707,182 10,816,466 Expenses: Operating expenses 7,487,385 7,945,850 Depreciation and amortization 622,319 573,004 Non - operating expenses 1,235 12,482 Total expenses 8,110,939 8,531,336 Net Income before capital contributions 3,596,243 2,285,130 Capital Contributions 4,243,681 14,000 Change in net assets 7,839,924 2,299,130 Net assets, beginning of year 29,862,036 27,562,906 Net assets, end of year $ 37,701,960 $ 29,862,036 See independent auditors' report. -5- Change $ 315,668 575,048 890,716 (458,465) 49,315 (11,247) (420,397) 1,311,113 4,229,681 5,540,794 2,299,130 $ 7,839,924 COSTA MESA SANITARY DISTRICT Management's Discussion and Analysis (Continued) June 30, 2010 Financial Analysis of the District (Continued) Statement of Revenues, Expenses and Changes in Net Assets (Continued) The statement of revenues, expenses and changes in net assets shows how the District's net assets changed during the fiscal years. In the case of the District, net assets increased by $7,839,924 and $2,299,130 for the fiscal years ended June. 30, 2010 and 2009, respectively. A closer examination of the sources of changes in net assets reveals that: During the year ended June 30, 2010, the District received capital contributions in the amount of $4,243,681, both in the form of donated assets and in cash. In addition, the District's non - operating revenues increased by $575,048 primarily due to the receipt of reimbursments in the amount of $772,815 from other public agencies for the sharing of costs related to certain capital projects. Total District Revenues Operating revenues: Trash assessments Sewer assessments Permits and inspection fees Connection fees Other services and charges Total operating revenues Non - operating revenues: Investment income Taxes Other revenues Total non - operating revenues Total revenues Total District Revenues 2010 $ 5,176,122 5,124,283 22,870 11,468 125,437 10,460,180 188,045 220,329 838,628 1,247,002 2009 $ 5,168,413 4,632,923 28,183 24,270 290,723 10,144,512 297,158 223,789 151,007 671,954 Change $ 7,709 491,360 (5,313) (12,802) (165,286) 315,668 (109,113) (3,460) 687,621 575,048 $ 11,707,182 $ 10,816,466 $ 890,716 In 2010, sewer assessments increased due to an increase in the annual sewer collection rates charge; other services and charges decreased due to a one -time insurance claim reimbursement received in fiscal year 2008 -2009; and other revenues increased due to receipt of reimbursements from other public agencies for the sharing of capital project costs. See independent auditors' report. COSTA MESA SANITARY DISTRICT Management's Discussion and Analysis (Continued) .Tune 30, 2010 Financial Analysis of the District (Continued) Total District Expenses Operating expenses: Solid waste and recycling disposal charges Liquid waste disposal and capital improvement charges Administrative and other Depreciation and amortization Total operating expenses Non - operating expenses: Loss on disposal of assets and other expenses Total non - operating expenses Total expenses 2010 2009 Change $ 4,469,887 $ 4,499,524 $ (29,637) 1,047,977 1,516,374 (468,397) 1,969,521 1,929,952 39,569 622,319 573,004 49,315 8,109,704 8,518,854 (409,150) 1,235 12,482 (11,247) 1,235 12,482 (11,247) $ 8,110,939 $ 8,531,336 $ (420,397) In 2010, liquid waste disposal and capital improvement charges expenses decreased by $468,397 due to delays in the sewer line cleaning maintenance program. Capital Asset Administration Changes in capital asset amounts for 2010 were as follows: Balance Transfers/ Balance 2009 Additions Deletions 2010 Capital assets: Non - depreciable assets $ 1,578,192 $ 2,505,099 $ (275,507) $ 3,807,784 Depreciable assets 29,108,037 4,257,096 (8,001) 33,357,132 Accumulated depreciation and amortization (13,336,168) (622,319) 6,765 (13,951,722) Total capital assets, net $ 17,350,061 $ 6,139,876 $ (276,743) $ 23,213,194 Changes in capital asset amounts for 2009 were as follows: Balance Transfers/ Balance 2008 Additions Deletions 2009 Capital assets: . Non - depreciable assets $ 3,473,698 $ 846,547 $ (2,742,053) $ 1,578,192 Depreciable assets 26,467,626 2,790,091 (149,680) 29,108,037 Accumulated depreciation and amortization (12,900,365) (573,004) 137,201 (13,336,168) Total capital assets, net $ 17,040,959 $ 3,063,634 $ (2,754,532) $ 17,350,061 At the end of fiscal year 2010 and 2009, the District's investment in capital assets amounted to $23,213,194 and $17,350,061 (net of accumulated depreciation), respectively. The investment in capital assets includes land, property rights, subsurface sewer lines, pump stations, buildings and structures, equipment, vehicles and construction in progress, etc. Significant changes in capital assets of the District during the fiscal year ended June 30, 2010 were: donated subsurface sewer lines ($2,943,681), the acquisition of subsurface sewer lines and construction costs for the Bristol Street sewer project ($1,073,844), repairs and pump replacement costs for several pump stations ($153,468), and construction costs for the nearly completed District Yard ($2,258,756). Additional information on the District's capital assets can be found in Note 3 of the Notes to Financial Statements. See independent auditors' report. -7- COSTA MESA SANITARY DISTRICT Management's Discussion and Analysis (Continued) June 30, 2010 Long -Term Debt As of June 30, 2010, the District had no long -term debt. Economic Factors and Next Year's Budgets Due to the weak economic condition of the state and local economies, the Costa Mesa Sanitary District's budget for the fiscal year ending June 30, 2011 includes no increases to both the annual trash and sewer collection rates charge. Permit/inspection f6e revenues are projected to increase by 378% due to the new plan check, inspection, permit and annexation fees adopted by the Board on April 22, 2010. The budget appropriations for fiscal year ending June 30, 2011 include a new line item in the amount of $192,550 for the annual funding of an asset management program. Funds will accumulate in the new asset management fund for the replacement of District vehicles, equipment and computers when they reach the end of their life cycles. The budget for fiscal year ending June 30, 2011 includes $1,776,000 in appropriations for capital improvement and replacement projects. Request for Information The financial report is designed to provide our Board of Directors, citizens, customers, ratepayers, investors and creditors with a general overview of the District's finances and to demonstrate the District's accountability for the funds it receives. If you have questions about the report or need additional financial information, contact the District's Finance Department at 628 W. 19`" Street, Costa Mesa, California 92627. See independent auditors' report. -8- BASIC FINANCIAL STATEMENTS COSTA MESA SANITARY DISTRICT COMBINED STATEMENT OF NET ASSETS June 30, 2010 (With prior year data for comparison only) ASSETS CURRENT ASSETS: Cash and cash equivalents (Note 2) Investments (Note 2) Accounts receivable Interest receivable Assessments receivable Prepaid expenses Due from other governments TOTAL CURRENT ASSETS NONCURRENT ASSETS: Capital assets (Note 3): Non - depreciable Depreciable, net of accumulated depreciation TOTAL NONCURRENT ASSETS TOTAL ASSETS Solid Liquid Waste Waste $ 3,833,903 1,201,768 27,744 4,566 249,519 $ 6,553,869 2,054,362 1,004 7,599 161,956 - 772,308 5,317,500 9,551,098 411,033 19,393,277 19,804,310 5,317,500 29,355,408 LIABILITIES AND NET ASSETS LIABILITIES: CURRENT LIABILITIES: Accounts payable Accrued liabilities Deposits payable Unearned revenue Due to other governments Compensated absences TOTAL CURRENT LIABILITIES LONG -TERM LIABILITIES: Compensated absences TOTAL LIABILITIES NET ASSETS: Invested in capital assets Restricted for capital outlay Unrestricted TOTAL NET ASSETS 410,091 4,499 129,644 3,381 547,615 2,407 550,022 196,370 175,455 2,884 40,110 414,819 27,179 441,998 19,804,310 - 7,107,363 4,767,478 2,001,737 > , See independent auditors' report and notes to financial statements. -10- Facilities Revolving Other Enterprise Fund Totals 2010 2009 $ 762,044 $ 76,135 $ 11,225,951 $ 7,476,884 238,869 23,865 3,518,864 5,149,130 293 - 29,041 48;061 2,954 - 15,119 63,850 - - 411,475 517,899 23,373 - 23,373 - - - 772,308 409,093 1,027,533 100,000 15,996,131 13,664,917 3,396,751 - 3,807,784 1,578,192 12,133 - 19,405,410 15,771,869 3,408,884 - 23,213,194 17,350,061 4,436,417 100,000 39,209,325 31,014,978 310,608 - 917,069 104,737 - 284,691 - 100,000 100,000 - 129,644 2,884 - - 43,491 415,345 100,000 1,477, 779 415,345 29,586 100,000 1,507,365 813,823 220,073 100,000 9,745 9,301 1,152,942 1,152,942 3,408,884 - 23,213,194 17,350,061 612,188 - 7,719,551 6,285,042 6,769,215 6,226,933 4,021,072 $ $ 37,70FgW $ 29,862,036 - 11 - COSTA MESA SANITARY DISTRICT COMBINED STATEMENT OF REVENUES, EXPENSES AND CHANGES IN NET ASSETS For the year ended June 30, 2010 (With prior year data for comparison only) OPERATING REVENUES: Trash assessments Sewer assessments Permits and inspection fees Connection fees Other services TOTAL OPERATING REVENUES OPERATING EXPENSES: Solid waste disposal Liquid waste disposal Recycling and disposal charges Administration and other Repairs and maintenance Depreciation TOTAL OPERATING EXPENSES OPERATING INCOME NONOPERATING REVENUES (EXPENSES): Investment income Taxes Other revenues Loss on disposal of assets TOTAL NONOPERATING REVENUES (EXPENSES) INCOME BEFORE CAPITAL CONTRIBUTIONS AND TRANSFERS CAPITAL CONTRIBUTIONS AND TRANSFERS: Capital contributions Transfers in Transfers out TOTAL CAPITAL CONTRIBUTIONS AND TRANSFERS CHANGES IN NET ASSETS NET ASSETS - BEGINNING OF YEAR NET ASSETS - END OF YEAR See independent auditors' report and notes to financial statements. -12- Solid Waste Liquid Waste $ 5,176,122 $ - - 5,124,283 - 22,870 117,138 8,299 5,293,260 5,155,452 2,361,580 2,108,307 378,036 4,847,923 445,337 50,805 220,329 65,809 336,943 782,280 681,451 1,591,485 364,150 622,187 3,259,273 1,896,179 117,044 772,819 (1,235) 888,628 2,784,807 4,243,681 (28,314) (718,618) (28,314) 3,525,063 753,966 6,309,870 4,013,512 22,603,540 $ 4,767,478 $ 28,913,410 Other Facilities Enterprise Totals Revolving Fund 201 2009 $ - $ - $ 5,176,122 $ 5,168,413 - - 5,124,283 4,632,923 - - 22,870 28,183 11,468 - 11,468 24,270 - - 125,437 290,723 11,468 - 10,460,180 10,144,512 - - 2,361,580 2,359,246 - - 681,451 1,063,791 - - 2,108,307 2,140,278 - - 1,969,521 1,929,952 2,376 - 366,526 452,583 132 - 622,319 573,004 2,508 - 8,109,704 8,518,854 8,960 - 2,350,476 1,625,658 20,196 - 188,045 297,158 - - 220,329 223,789 - - 838,628 151,007 - - (1,235) (12,482) 20,196 - 1,245,767 659,472 29,156 - 3,596,243 2,285,130 - - 4,243,681 14,000 746,932 - 746,932 - - - (746,932) - 746,932 - 4,243,681 14,000 776,088 - 7,839,924 2,299,130 3,244,984 - 29,862,036 27,562,906 $ 4,021,072 $ - $ 37,701,960 $ 29,862,036 -13- COSTA MESA SANITARY DISTRICT COMBINED STATEMENT OF CASH FLOWS For the year ended June 30, 2010 (With prior year data for comparison only) CASH AND CASH EQUIVALENTS - END OF YEAR $ 3,833,903 $ 6,553,869 See independent auditors' report and notes to fmancial statements. -14- Solid Liquid Waste Waste CASH FLOWS FROM OPERATING ACTIVITIES: Receipts from customers $ 5,494,685 $ 4,836,448 Payments to suppliers (4,948,385) (3,494,608) Payments to employees 97,280 684,487 NET CASH PROVIDED BY OPERATING ACTIVITIES 643,580 2,026,327 CASH FLOWS FROM NONCAPITAL FINANCING ACTIVITIES: Taxes received 220,329 - Other revenues 65,809 772,818 Cash received from other funds - - Cash paid to other funds (28,314) (718,618) NET CASH PROVIDED BY NONCAPITAL FINANCING ACTIVITIES 257,824 54,200 CASH FLOWS FROM CAPITAL AND RELATED FINANCING ACTIVITIES: Acquisition and construction of capital assets - (1,284,250) Capital contributions - 1,300,000 NET CASH PROVIDED (USED) BY CAPITAL AND RELATED FINANCING ACTIVITIES - 15,750 CASH FLOWS FROM INVESTING ACTIVITIES: Interest on cash and investments 65,522 141,536 Increase (decrease) in investments 457,544 543,616 NET CASH PROVIDED (USED) BY INVESTING ACTIVITIES 523,066 685,152 NET INCREASE (DECREASE) IN CASH AND CASH EQUIVALENTS 1,424,470 2,781,429 CASH AND CASH EQUIVALENTS - BEGINNING OF YEAR 2,409,433 3,772,440 CASH AND CASH EQUIVALENTS - END OF YEAR $ 3,833,903 $ 6,553,869 See independent auditors' report and notes to fmancial statements. -14- Facilities Revolving $ 11,175 280,256 104,737 396,168 Other Enterprise Totals Fund 2010 2009 $ 10,342,308 $ 9,926,754 (8,162,737) (8,727,807) 886,504 708,092 641,907 16,917 3,066,075 1,907,039 - 220,329 223,789 - - 838,627 151,007 746,932 - 746,932 - - - (746,932) - 746,932 - 1,058,956 374,796 (2,258,756) (2,258,756) (3,543,006) 1,300,000 (915,136) (2,243,006) (915,136) 29,718 - 236,776 292,853 612,189 16,917 1,630,266 (766,544) 641,907 16,917 1,867,042 (473,691) (473,749) 1,235,793 16,917 3,749,067 893,008 59,218 7,476,884 6,583,876 $ 762,044 $ 76,135 $ 11,225,951 $ 7,476,884 (Continued) -15- COSTA MESA SANITARY DISTRICT COMBINED STATEMENT OF CASH FLOWS (CONTINUED) For the year ended June 30, 2010 (With prior year data for comparison only) RECONCILIATION OF OPERATING INCOME TO NET CASH PROVIDED BY OPERATING ACTIVITIES: Operating income Adjustments to reconcile operating income to net cash provided by operating activities: Depreciation Changes in assets and liabilities: (Increase) decrease in accounts receivable (Increase) decrease in assessments receivable (Increase) decrease in prepaid items (Increase) decrease in due from other governments Increase (decrease) in accounts payable Increase (decrease) in accrued liabilities Increase (decrease) in deposits payable Increase (decrease) in deferred revenue Increase (decrease) in due to other governments Increase (decrease) in compensated absences Total adjustments NET CASH PROVIDED BY OPERATING ACTIVITIES Solid Liquid Waste Waste $ 445,337 $ 1,896,179 622,187 10,284 9,029 71,242 35,182 - (363,215) (1,303) (201,455) (7,667) 25,685 119,899 - - (6,417) 5,788 9,152 198,243 130,148 $ 643,580 $ 2,026,327 NONCASH DISCLOSURE: The District received noncash capital contributions in the form of donated capital assets totaling $2,943,681 in the Liquid Waste Fund for fiscal year 2010. See independent auditors' report and notes to financial statements. -16- Facilities Revolving Other Enterprise Fund 8,960 $ - $ Totals 2010 2009 2,350,476 $ 1,625,658 132 - 622,319 (293) - 19,020 - - 106,424 (23,373) - (23,373) - - (363,215) 306,005 - 103,247 104,737 - 122,755 - - 119,899 - - (6,417) - - 14,940 387,208 - 715,599 573,004 43 (110,971) (98,502) (29,439) 27,392 (80,630) (8,328) 8,812 281,381 $ 396,168 $ - $ 3,066,075 $ 1,907,039 -17- THIS PAGE INTENTIONALL LEFT BLAND -18- COSTA MESA SANITARY DISTRICT NOTES TO FINANCIAL STATEMENTS June 30, 2010 I. SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES: a. The Organization: The Costa Mesa Sanitary District (the District) was incorporated in February 1944 pursuant to Division VI, Part 1 of the Health and Safety Code of the State of California (sometimes referred to as the Sanitary District Act of 1923). At the present time, the boundaries of the District extend into the Cities of Costa Mesa and Newport Beach as well as unincorporated areas within the County of Orange. b. Uniform Accounting System: The accounts of the District are organized on the basis of funds, each of which is considered a separate accounting entity. The operations of each fund are accounted for with a separate set of self - balancing accounts that comprise its assets, liabilities, fund equity, revenues and expenses. This system permits separate accounting for each established fund, for purposes of complying with: (a) applicable legal provisions, (b) Board of Director's ordinances and resolutions and (c) other requirements. Also, the accounts have been maintained in accordance with the California State Controller's uniform system of accounts. c. Basis of Presentation: The accounts of the District are presented as enterprise funds. An enterprise fund is a proprietary type fund used to account for operations (a) that are financed and operated in a manner similar to private business enterprises - where the intent of the governing body is that the costs (expenses, including depreciation) of providing goods or services to the general public on a continuing basis be financed or recovered primarily through user charges; or (b) where the governing body has decided that periodic determination of revenues earned, expenses incurred, and/or net income is appropriate for capital maintenance, public policy, management control, accountability or other purposes. The District reports the following major enterprise funds: Solid Waste - This fund is used to account for the collection of trash charges, the cost of managing the refuse collection and recycling processes, and the cost of contract services provided to the District. Liquid Waste - This fund is used to account for the collection of sewer charges, the cost of construction, maintaining sewer lines and pump stations, and the cost of contract services provided to the District. See independent auditors' report. -19- COSTA MESA SANITARY DISTRICT NOTES TO FINANCIAL STATEMENTS (CONTINUED) June 30, 2010 1. SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES (CONTINUED): c. Basis of Presentation (Continued): Major Enterprise Funds (Continued): Facilities Revolving - This fund is used to account for the collection of charges paid by or on behalf of the property owner for the construction of street sewers, and cost of acquisition, construction, and reconstruction of sewage facilities within the District. Other Enterprise Fund: The other enterprise fund is the sewer construction fund which accounts for deposits received from developers in lieu of constructing required improvements associated with a development project. The funds on deposit are held by the District until such time as the District constructs the required sewer improvement. The District has opted under Governmental Accounting Standards Board (GASB) Statement 20, Accounting and Financial Reporting for Proprietary Funds and Other Governmental Entities That Use Proprietary Fund Accounting, to apply all GASB pronouncements as well as any applicable pronouncements of the Financial Accounting Standards Board (FASB), the Accounting Principles Board (APB), or any Accounting Research Bulletins (ARB) issued on or before November 30, 1989, unless they contradict or conflict with GASB pronouncements. When both restricted and unrestricted resources are available, it is the District's policy to use unrestricted resources first, and then restricted resources as they are needed. d. Measurement Focus and Basis of Accounting: Measurement focus is a term used to describe "which" transactions are recorded within the various financial statements. Basis of accounting refers to "when" transactions are recorded regardless of the measurement focus applied. The accompanying financial statements are reported using the economic resources measurement focus, and the accrual basis of accounting. Under the economic resources measurement focus all assets and liabilities (whether current or noncurrent) associated with these activities are included on the Statement of Net Assets. The Statement of Revenues, Expenses and Changes in Net Assets present increases (revenues) and decreases (expenses) in total net assets. Under the accrual basis of accounting, revenues are recorded when earned and expenses are recorded when a liability is incurred, regardless of the timing of related cash flows. See independent auditors' report. -20- COSTA MESA SANITARY DISTRICT NOTES TO FINANCIAL STATEMENTS (CONTINUED) June 30, 2010 1. SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES (CONTINUED): e. Net Assets: In the Statement of Net Assets, net assets are classified in the following categories: • Invested in capital assets, net of related debt - This amount consists of capital assets net of accumulated depreciation and reduced by outstanding debt that is attributed to the acquisition, construction, or improvement of the assets. • Restricted net assets - Certain assets of the District are restricted in use by ordinance, or'by external creditors, grantors, contributors, or laws or regulations of other governments and, accordingly are shown as restricted assets on the accompanying statement of net assets. Reserved funds are set aside for approved capital projects and collected capacity charges are set aside for certain infrastructure and construction projects. The District uses restricted resources, prior to using unrestricted resources, to pay expenditures meeting the criteria imposed on the use of restricted resources by a third party. • Unrestricted net assets - This amount is all net assets that do not meet the definition of "invested in capital assets, net of related debt" or "restricted net assets ". f. Operating Revenues and Expenses: Operating revenues, such as charges for services (solid and liquid waste), result from exchange transactions associated with the principal activity of the District. Exchange transactions are those in which each party receives and gives up essentially equal values. Nonoperating revenues, such as property taxes and assessments, and investment income, result from nonexchange transactions or ancillary activities in which the District gives (receives) value without directly receiving (giving) equal value in exchange. Operating expenses include the cost of services, administrative expenses and depreciation on capital assets. g. Accounts Receivable: Management has evaluated the accounts and believes they are all collectible. Management evaluates all accounts receivable and if it is determined that they are uncollectible they are written off as a bad debt expense. See independent auditors' report. -21- COSTA MESA SANITARY DISTRICT NOTES TO FINANCIAL STATEMENTS (CONTINUED) June 30, 2010 1. SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES (CONTINUED): h. Capital Assets: Capital assets purchased by the District are capitalized at cost. Data reflected in the District's capital asset records include estimates of original cost as determined by knowledgeable District personnel. Contributed capital assets, consisting primarily of donated subsurface lines dedicated to the District by contractors, or other governmental agencies are recorded as contributed capital assets, which increases the net assets of the District. Such contributed capital assets are recorded at their fair market value at the time of donation. Any single item purchased by the District with a cost greater than or equal to $5,000 and an estimated useful life of greater than one year is capitalized and depreciated. Depreciation is charged to operations using the straight -line method based on the estimated useful life of the asset. The estimated useful lives are as follows: Buildings 20 years Improvements 20 years Subsurface sewer lines 60 years Equipment 20 years Vehicles 10 years Other 20 years i. Capital Contributions: Capital contributions represent cash and capital asset additions contributed to the District by property owners or real estate developers desiring services that require capital expenditures or capacity commitment. j. Property Taxes: The Orange County Assessor's Office assesses all real and personal property within the County each year. The Orange County Tax Collector's Office bills and collects the District's share of property taxes and assessments. The Orange County Treasurer's Office remits current and delinquent property tax collections to the District throughout the year. Property taxes in California are levied in accordance with Article XIIIA of the State Constitution at 1 % of countywide assessed valuations. This levy is allocated pursuant to state law to the appropriate units of local governments. Property taxes receivable at year -end are related to property taxes collected by the Orange County Tax Collector which have not been credited to the District's cash balance as of June 30. See independent auditors' report. -22- COSTA MESA SANITARY DISTRICT NOTES TO FINANCIAL STATEMENTS (CONTINUED) June 30, 2010 I. SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES (CONTINUED): j. Property Taxes (Continued): The property tax calendar is as follows: Lien Date: Levy Date: Due Dates: Collection Dates: k. Maintenance Costs: January 1 July 1 First Installment - November 1 Second Installment - March 1 First Installment - December 10 Second Installment -April 10 All expenses for maintenance and repairs of property, including renewals of minor items, are charged to the appropriate maintenance expense accounts. A betterment or replacement of a unit of property is accounted for as an addition or retirement of capital assets. 1. Compensated Absences: Accumulated unpaid vacation and other employee benefit amounts are accrued when vested. At June 30, 2010, compensated absences payable amounted to $73,077, of which $29,586 is considered a long -term liability. m. Claims and Judgments: When it is probable that a claim liability has been incurred at year -end, and the amount of the loss can be reasonably estimated, the District records the estimated loss, net of any insurance coverage under its participation in the Joint Power Insurance Authority program. At June 30, 2010, in the opinion of the District's legal counsel, the District had no material claims which would require loss provision in the financial statements. Small dollar claims and judgments are recorded as expenses when paid. n. Investments: Investments are stated at fair value (quoted market price or the best available estimates thereof). Net increase (decrease) gains (losses) and the unrealize d expenses and changes in net assets. See independent auditors' report. in the fair value of investments, which consists of realized gains (losses), is shown in the statement of revenues, IWAII COSTA MESA SANITARY DISTRICT NOTES TO FINANCIAL STATEMENTS (CONTINUED) June 30, 2010 1. SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES (CONTINUED): o. Cash and Cash Equivalents: For purposes of the statement of cash flows, cash equivalents are defined to include an investment in the District's cash and investment pool, as well as any direct investment in short-term, highly liquid investments that are both readily convertible to known amounts of cash or so near their maturity that they present insignificant risk of changes in value because of changes in interest rates, and have an original maturity date of three months or less. Investments in United States government sponsored enterprise obligations are not considered to be cash equivalents as defined above and, therefore, are excluded from the statement of cash flows. p. Estimates: The preparation of financial statements in conformity with accounting principles generally accepted in the United States of America requires management to make estimates and assumptions that affect certain reported amounts and disclosures. Accordingly, actual results could differ from those estimates. 2. CASH AND INVESTMENTS: Cash and Investments: Cash and investments as of June 30, 2010 are reported in the accompanying combined financial statements as follows: Financial Statement Classification: Cash and cash equivalents $ 11,225,951 Investments 3,518,864 Total 14.744.815 Cash and investments as of June 30, 2010 consisted of the following: Demand Deposits: Cash deposits $ 20,429 Petty cash 700 Total demand deposits 21,129 Investments: United States Government Sponsored Enterprise Securities 3,518,864 California Local Agency Investment Fund (LAIF) 7,099,350 Money Market Mutual Funds 4,105,472 Total investments 14,723,686 Total cash and investments 14.744.815 See independent auditors' report. -24- COSTA MESA SANITARY DISTRICT NOTES TO FINANCIAL STATEMENTS (CONTINUED) June 30, 2010 2. CASH AND INVESTMENTS: Investments Authorized by the California Government Code and the District's Investment Policy: The table below identifies the investment types that are authorized for the District by the California Government Code (or the District's investment policy, where more restrictive). The table also identifies certain provisions of the California Government Code (or the District's investment policy, where more restrictive) that address interest rate risk, credit risk, and concentration of credit risk. See independent auditors' report. -25- Maximum Maximum Maximum Percentage Investment Authorized Investment Type Maturit,�_ of Portfolio in One Issuer _ United States Treasury Obligations 5 years None None Federal Agencies (United States Government Sponsored Enterprise Obligations) 5 years None None Banker's Acceptances 180 days 25% 10 %. Commercial Paper 270 days 25% 10% Negotiable Certificates of Deposit 5 years 25% 10% Medium -Term Corporate Notes 5 years 20% 10% Money Market Mutual Funds 5 years 20% None Local Agency Investment Fund (LAIF) N/A None $ 40 million See independent auditors' report. -25- COSTA MESA SANITARY DISTRICT NOTES TO FINANCIAL STATEMENTS (CONTINUED) June 30, 2010 2. CASH AND INVESTMENTS: Disclosures Relating to Interest Rate Risk: Interest rate risk is the risk that changes in market interest rates will adversely affect the fair value of an investment. Generally, the longer the maturity of an investment the greater the sensitivity of its fair value to changes in market interest rates. One of the ways that the District manages its exposure to interest rate risk is by purchasing a combination of shorter term and longer term investments and by timing cash flows from maturities so that a portion of the portfolio is maturing or coming close to maturity evenly over time as necessary to provide the cash flow and liquidity needed for operations. Information about the sensitivity of the fair values of the District's investments to market interest rate fluctuations is provided by the following table that shows the distribution of the District's investments by maturity as of June 30, 2010. Investment Type United States Government Sponsored Enterprise Obligations Local Agency Investment Fund Money Market Mutual Funds Disclosures Relating to Credit Risk: Remaining Maturity (in Months) 12 Months 13-24 25-60 or Less Months Months Total $ - $ - $ 3,518,864 $ 3,518,864 7,099,350 - - 7,099,350 4,105.472 - - 4,105,472 $ 11 204,822 $ - 1 3.518.8fL4 14.723.686 Generally, credit risk is the risk that an issuer of an investment will not fulfill its obligation to the holder of the investment. This is measured by the assignment of a rating by a nationally recognized statistical rating organization. Presented below is the California Government Code, the District's investment policy and the actual rating by Standards and Poor as of year end for each investment type: Investment Tvwe United. States Government Sponsored Enterprise Obligations Local Agency Investment Fund Money Market Mutual Funds Minimum Legal Total Rating_ $ 3,518,864 N/A 7,099,350 N/A 4,105,472 A 14.723.68 See independent auditors' report. -26- AAA Unrated $ 3,518,864 $ - - 7,099,350 4,105,472 - $ 7.624.336 7.099.350 COSTA MESA SANITARY DISTRICT NOTES TO FINANCIAL STATEMENTS (CONTINUED) June 30, 2010 2. CASH AND INVESTMENTS (CONTINUED): Concentration of Credit Risk: The investment policy of the District contains no limitations on the amount that can be invested in any one issuer beyond that stipulated by the California Government Code. Investments in any one issuer that represents 5% or more of total District's investments are as follows: Custodial Credit Risk: Custodial credit risk for deposits is the risk that, in the event of the failure of a depository financial institution, a government ' will not be able to recover its deposits or will not be able to recover collateral securities that are in the possession of an outside party. The custodial credit risk for investments is the risk that, in the event of the failure of the counterparty (e.g., broker- dealer) to a transaction, a government will not be able to recover the value of its investment or collateral securities that are in the possession of another party. The California Government Code and the District's investment policy do not contain legal or policy requirements that would limit the exposure to custodial credit risk for deposits or investments, other than the following provision for deposits: The California Government Code requires that a financial institution secure deposits made by state or local governmental units by pledging securities in an undivided collateral pool held by a depository regulated under state law (unless so waived by the governmental unit). The market value of the pledged securities in the collateral pool must equal at least 110% of the total amount deposited by the public agencies. California law also allows financial institutions to secure District deposits by pledging first trust deed mortgage notes having a value of 150% of the secured public deposits. The District's deposits were collateralized as required by California Law. Investment in State Investment Pool: The District is a voluntary participant in the Local Agency Investment Fund (LAIF) that is regulated by California Government Code Section 16429 under the oversight of the Treasurer of the State of California. The fair value of the District's investment in this pool is reported in the accompanying financial statements at amounts based upon the District's pro -rata share of the fair value provided by LAIF for the entire LAIF portfolio (in relation to the amortized cost of that portfolio). The balance available for withdrawal is based on the accounting records maintained by LAIF, which are recorded on an amortized cost basis. See independent auditors' report. -27- Reported Percent of Issuer Investment Type Amount Investment Federal Home Loan Bank United States Government Sponsored Enterprise Obligation $ 1,500,469 10.19% Federal National Mortgage United States Government Sponsored Association Enterprise Obligation 1,009,375 6.86% Federal Home Loan Mortgage United States Government Sponsored Corporation Enterprise Obligation 1,009,020 6.85% Custodial Credit Risk: Custodial credit risk for deposits is the risk that, in the event of the failure of a depository financial institution, a government ' will not be able to recover its deposits or will not be able to recover collateral securities that are in the possession of an outside party. The custodial credit risk for investments is the risk that, in the event of the failure of the counterparty (e.g., broker- dealer) to a transaction, a government will not be able to recover the value of its investment or collateral securities that are in the possession of another party. The California Government Code and the District's investment policy do not contain legal or policy requirements that would limit the exposure to custodial credit risk for deposits or investments, other than the following provision for deposits: The California Government Code requires that a financial institution secure deposits made by state or local governmental units by pledging securities in an undivided collateral pool held by a depository regulated under state law (unless so waived by the governmental unit). The market value of the pledged securities in the collateral pool must equal at least 110% of the total amount deposited by the public agencies. California law also allows financial institutions to secure District deposits by pledging first trust deed mortgage notes having a value of 150% of the secured public deposits. The District's deposits were collateralized as required by California Law. Investment in State Investment Pool: The District is a voluntary participant in the Local Agency Investment Fund (LAIF) that is regulated by California Government Code Section 16429 under the oversight of the Treasurer of the State of California. The fair value of the District's investment in this pool is reported in the accompanying financial statements at amounts based upon the District's pro -rata share of the fair value provided by LAIF for the entire LAIF portfolio (in relation to the amortized cost of that portfolio). The balance available for withdrawal is based on the accounting records maintained by LAIF, which are recorded on an amortized cost basis. See independent auditors' report. -27- COSTA MESA SANITARY DISTRICT NOTES TO FINANCIAL STATEMENTS (CONTINUED) June 30, 2010 3. CAPITALASSETS: Changes in capital assets for the year ended June 30, 2010 are as follows: Capital assets, not being depreciated: Land Property rights Construction in progress Total capital assets, not being depreciated Capital assets, being depreciated: Subsurface sewer lines Building and improvements Equipment Vehicles Total capital assets, being depreciated Less accumulated depreciation: Subsurface sewer lines Building and improvements Equipment Vehicles Total accumulated depreciation Total capital assets being depreciated, net Total capital assets, net Balance at Balance at July 1, 2009 Additions Deletions June 30, 2010 $ 979,655 $ - $ - $ 979,655 4,025 - - 4,025 594,512 2,505,099 (275,507) 2,824,104 1,578,192 2,505,099 , (275,507) 3,807,784 26,632,870 4,199,393 (8,001) 30,824,262 1,340,797 5,250 - 1,346,047 918,056 52,453 - 970,509 216,314 - - 216,314 29,108,037 4,257,096 (8,001) 33,357,132 (12,411,864) (531,026) 6,765 (12,936,125) (445,946) (19,912) - (465,858) (401,600) (42,142) - (443,742) _76,758) (29,239) - _105,997) (13,336,168) (622,319) 6,765 (13,951,722) 15,771,869 3,634,777 (1,236) 19,405,410 17.350.061 $ 6.139.876 S (276.743) S 23.213.194 Depreciation expense was charged to functions of the District as follows: Liquid waste $ 622,319 See independent auditors' report. -28- COSTA MESA SANITARY DISTRICT NOTES TO FINANCIAL STATEMENTS (CONTINUED) June 30, 2010 4. PENSION PLAN: a. Plan Description: The Costa Mesa Sanitary District contributes to the California Public Employees Retirement System (CalPERS), a cost - sharing multiple- employer public employee defined benefit pension plan, effective July 1, 2004. The District's pension plan is part of the Miscellaneous 2.0% at 55 Risk Pool. CalPERS provides retirement and disability benefits, annual cost -of- living adjustments, and death benefits to plan members and beneficiaries. CalPERS acts as a common investment and administrative agent for participating public entities within the State of California. As of July 1, 2005, the District was mandated by the State to participate in the risk pool. The risk pool combines the assets and liabilities across employers of the same risk pool to provide a method to spread the risk of uncertain gains and losses over a larger base of members. The June 30, 2003 valuations were the first pooled valuations. Benefit provisions and all other requirements are established by state statute and District ordinance. Copies of CalPERS' annual financial report may be obtained from their executive office at 400 P Street, Sacramento, CA 95814. b. Annual Required Contribution: The contribution requirements of the plan members and the District are established and may be amended by the State. Plan members are required to contribute 7% of their annual covered salary. The District is required to contribute at an actuarially determined rate; the current rate is 12.605% of covered payroll. The District's contributions to CalPERS for the years ended June 30, 2010, 2009 and 2008 were $112,710, $113,443 and $91,150 respectively, and were equal to the required contributions for each year. 5. JOINT POWERS INSURANCE AUTHORITY. The District is a member of the Special District Risk Management Authority. Description of the Authority: The Authority is a risk - pooling self - insurance authority, created under provisions of California Government Code Section 6500 et. seq. The Authority's purpose is to arrange and administer programs of insurance for the pooling of self - insured losses and to purchase excess insurance coverage. See independent auditors' report. -29- COSTA MESA SANITARY DISTRICT NOTES TO FINANCIAL STATEMENTS (CONTINUED) June 30, 2010 5. JOINT POWERS INSURANCE AUTHORITY (CONTINUED): Self - Insurance Programs of the Authority: At June 30, 2010, the District participated in the Authority's self - insurance programs as follows: Prope Loss - Insured up to insurable value with a $2,000 deductible for buildings and personal property and a $500 deductible for licensed vehicles. General Liability - Insured up to $5,000,000 per occurrence with no annual aggregate limits and a $0 deductible, except $500 on property damage per occurrence. Auto Liability - Insured up to $5,000,000 per occurrence with no annual aggregate limits and a $0 deductible, except $1,000 on property damage per occurrence. Workers' Compensation - Insured up to statutory limits. Public Officials' Errors and Omissions - Insured up to $5,000,000 per occurrence with an annual aggregate limit of $5,000,000. In addition to the above, the Authority has purchased insurance coverage as follows: Employee Dishonesty Coverage - Insured up to $400,000 per occurrence. The District pays annual premiums for these coverages. They are subject to retrospective adjustments based on claims expended. The nature and amount of these adjustments cannot be estimated and are charged to expenses as invoiced. There were no instances in the past three years where a settlement exceeded the District's coverage. See independent auditors' report. -30- STATISTICAL SECTION COSTA MESA SANITARY DISTRICT DESCRIPTION OF STATISTICAL SECTION CONTENTS June 30, 2010 This part of the District's comprehensive annual financial report presents detailed information as a context for understanding what the information in the financial statements and the note disclosures say about the government's overall financial health. Contents: Pages Financial Trends these schedules contain trend information to help the reader understand how the District's financial performance and well -being have changed over time. 32-39 Revenue Capacity these schedules contain information to help the reader assess the District's most significant own source revenues, sewer and trash revenues. 40-43 Debt Capacity these schedules present information to help the reader assess the affordability of the District's current levels of outstanding debt and the District's ability to issue additional debt in the future. 44-47 Demographic and Economic Information this schedule offers demographic and economic indicators to help the reader understand the environment within which the District's financial activities take place. 48 Operating Information these schedules contain service and infrastructure data to help the reader understand how the information in the District's financial report relates to the services the District provides and the activities it performs. 49-51 -31- Costa Mesa Sanitary District Changes in Net Assets and Net Assets by Component Last Ten Fiscal Years Fiscal Year 2001 2002 2003 Changes in net assets: Operating revenues $ 5,507,540 Operating expenses (5,481,436) Depreciation and amortization (448,748) Operating income (loss) (422,644) Non - operating revenue(expenses), net 666,382 Net income (loss) before capital contributions 243,738 Capital contributions - Changes in net assets $ 243,738 Net assets: $ 5,558,460 (5,573,482) (450,943) (465,965) 630,698 164,733 131,680 $ 296,413 $ 5,899,213 (5,689,330) (597,144) (387,261) 450,512 63,251 $ 63,251 2004 $ 6,367,747 (6,147,861) (607,543) (387,657) 268,620 (119,037) 230,551 $ 111,514 Invested in capital assets, net of related debt 6,108,367 .10,682,520 10,493,226 11,347,128 Restricted for capital outlay 3,650,922 1,987,187 2,406,728 2,515,596 Unrestricted 6,140,798 3,752,888 8,292,721 7,441,465 Total net assets $ 15,900,087 $ 16,422,595 $ 21,192,675 $ 21,304,189 Costa Mesa Sanitary District implemented GASB 34 in 2003. Source: Costa Mesa Sanitary District -32- Fiscal Year 2005 2006 2007 2008 2009 2010 $ 6,792,623 $ 7,532,247 $ 8,209,035 $ 9,606,545 $ 10,144,512 $ 10,460,180 (7,091,449) (7,112,655) (7,371,732) (7,762,619) (7,945,850) (7,487,385) (659,881) (681,562) (344,790) (478,763) (573,004) (622,319) (958,707) (261,970) 492,513 1,365,163 1,625,658 2,350,476 360,375 189,116 769,752 751,660 659,472 1,245,767 (598,332) (72,854) 1,262,265 2,116,823. 2,285,130 3,596,243 961,280 128,822 2,377,046 - 14,000 4,243,681 $ 362,948 $ 55,968 $ 3,639,311 $ 2,116,823 $ 2,299,130 $ 7,839,924 12,178,288 11,965,261 14,363,225 17,040,959 17,350,061 23,213,194 2,632,700 2,732,231 8,157,794 6,028,258 6,285,042 7,719,551 6,939,816 7,109,280 2,925,064 4,493,689 6,226,933 6,769,215 $ 21,750,804 $ 21,806,772 $ 25,446,083 $ 27,562,906 $ 29,862,036 $ 37,701,960 -33- Trash assessments Sewer assessments Permits and inspection fees Connection fees Other services and charges Total Operating Revenues Source: Costa Mesa Sanitary District Costa Mesa Sanitary District Operating Revenue by Source Last Ten Fiscal Years Fiscal Year 2001 2002 2003 $ 3,676,200 $ 3,884,972 $ 4,105,544 1,508,150 1,571,722 1,642,255 21,445 34,820 43,126 67,763 53,979 44,230 233,982 12,967 64,058 $ 5,507,540 $ 5,558,460 $ 5,899,213 -34- 2004 $ 4,428,648 1,739,375 48,260 77,359 74,105 $ 6,367,747 Fiscal Year 2005 2006 2007 2008 2009 2010 $ 4,793,693 $ 5,101,835 $ 5,101,054 $ 5,136,643 $ 5,168,413 $ 5,176,122 1,905,567 2,279,091 2,747,778 4,254,608 4,632,923 5,124,283 54,897 71,560 190,412 22,552 28,183 22,870 38,466 42,133 137,522 13,687 24,270 11,468 - 37,628 32,269 179,055 290,723 125,437 $ 6,792,623 $ 7,532,247 $ 8,209,035 $ 9,606,545 $ 10,144,512 $ 10,460,180 -35- Costa Mesa Sanitary District Operating Expenses by Activity Last Ten Fiscal Years Source: Costa Mesa Sanitary District -36- Fiscal Year 2001 2002 2003 2004 Solid waste disposal $ 4,425,491 $ 4,046,330 $ 4,283,616 $ 4,230,486 Liquid waste disposal 508,388 854,911 906,596 1,248,691 General and administrative 547,557 672,241 499,118 668,684 Total Operating Expenses $ 5,481,436 $ 5,573,482 $ 5,689,330 $ 6,147,861 Source: Costa Mesa Sanitary District -36- Fiscal Year 2005 2006 2007 2008 2009 2010 $ 4,441,589 $ 4,650,142 $ 4,568,661 $ 4,584,097 $ 4,499,524 $ 4,469,887 1,33 8,201 1,274,987 1,3 84,802 1,540,711 1,516,374 1,047,977 1,311,659 1,187,526 1,418,269 1,63 7,811 1,929,952 1,969,521 $ 7,091,449 $ 7,112,655 $ 7,371,732 $ 7,762,619 1 7,945,850 $ 7,487,385 -37- Costa Mesa Sanitary District Non - operating Revenue (Expenses), net Last Ten Fiscal Years Source: Costa Mesa Sanitary District -38- Fiscal Year 2001 2002 2003 2004 Investment income $ 670,091 $ 531,421 $ 418,691 $ 161,587 Investment expense - (54,120) (133,526) (126,082) Taxes 151,426 150,214 165,347 155,726 Other revenues - 3,083 - 77,389 Other expenses (155,135) - - - Loss on disposal of assets - - - - Total non - operating revenues, net $ 666,382 $ 630,598 $ 450,512 $ 268,620 Source: Costa Mesa Sanitary District -38- Fiscal Year 2005 2006 2007 2008 2009 2010 $ 351,957 $ 165,387 $ 571,489 $ 469,376 $ 297,158 $ 188,045 (58,003) (50,826) (43,941) - - - 33,527 64,965 217,796 226,046 223,789 220,329 32,894 32,280 50,264 66,265 151,007 838,628 - (22,690) - (10,027) - - - - (25,856) - (12,482) (1,235) $ 360,375 $ 189,116 $ 769,752 $ 751,660 $ 659,472 $ 1,245,767 -39- Costa Mesa Sanitary District Sewer and Trash Revenue Rates Last Ten Fiscal Years Sewer Customer Type Single family residential $ Multi - family residential Commercial (per 1000 sf) Industrial (per 1000 sf) Other (per 1000 sf) Trash Customer Type Single family residential $ Fiscal Year 2001 2002 2003 2004 23.02 $ 24.17 $ 25.38 $ 26.90 17.72 18.61 19.54 20.71 13.39 14.06 14.76 15.65 39.44 41.41 43.48 46.09 11.87 12.46 13.08 13.86 174.50 $ 184.62 $ 193.64 $ 209.13 Source: Costa Mesa Sanitary District Board of Directors approved rate ordinances and resolutions -40- Fiscal Year 2005 2006 2007 2008 2009 2010 $ 29.05 $ 31.37 $ 37.64 $ 56.47 $ 60.71 $ 66.23 22.37 24.16 28.99 43.49 46.75 51.00 16.90 18.25 21.90 32.85 35.31 38.52 49.78 53.76 64.51 96.77 104.03 113.50 14.97 16.17 19.40 29.11 31.29 34.14 $ 225.86 $ 239.41 $ 239.41 $ 239.41 $ 239.41 $ 239.41 -41- THIS PAGE INTENTIONALL LEFT BLANK -42- Costa Mesa Sanitary District Principal Sewer Customers Current Fiscal Year and Eight Years Ago 2010 2002 Square Feet Percentage Square Feet Percentage Industrial Customer Type Assessed of Total Assessed of Total Commonwealth Ave Apts 329,350 3.36% 104,760 1.20% CLA Val Co 252,480 2.58% 390,170 4.47% Van Ausdeln 124,410 1.27% 124,410 1.43 %. Whittier College 122,830 1.25% 122,820 1.41% SCIF Redhill LLC 118,510 1.21% 1,000 0.01% 1650 Sunflower 40 LLC 114,590 1.17% - 0.00% Orange Grove Properties 109,870 1.12% 109,870 1.26% Alsenz, E C Tr 100,000 1.02% 100,000 1.15% Seventeenth Street Realty 98,580 1:01% 98,580 1.13% Delco Company 90,190 0.92% 90,190 1.03% Signal Hill Family Ltd 90,090 0.92% 90,090 1.03% CJ Sergerstrom & Sons 89,860 0.92% 89,850 1.03% Total square feet: Industrial Principal Customers 1,640,760 16.75% 1,321,740 15.15% Total square feet: Industrial Customers 9,795,720 100.00% 8,726,720 100.00% Commercial Customer Type South Coast Plaza 904,910 2.90% 1,233,200 4.97% Interinsurance Exchange of the Auto Club of Ca 750,910 2.41% 37,290 0.15% Coast Community College District 674,060 2.16% 86,620 0.35% Magurie Properties - Pacific Arts Plaza LLC 615,010 1.97% - 0.00% Vanguard University of Southem California 570,240 1.83% 486,330 1.96% 600 Anton Boulevard 490,350 1.57% 459,090 1.85% Center Tower Associates 451,550 1.45% - 0.00% J Ray Sanderson/Cardinal Development Bristol 419,440 1.35% 419,440 1.69% One Town Center Drive Associates 362,700 1.16% 319,390 1.29% JKS - CMFV LLC 337,960 1.08% - 0.00% Total square feet: Commercial Principal Customers 5,577,130 17.89% 3,041,360 12.26% Total square feet: Commercial Customers 31,175,720 100.00% 24,813,219 100.00% Household Percentage Household Percentage Multi - family Residential Customer Type Units of Total Units of Total RTS - Sunflower, LLC 890 3.37% - 0.00% Casden Lakes LP 770 2.91% 770 3.01% Costa Mesa Partners 764 2.89% 764 2.99% United Dominion Realty LP 764 2.89% 764 2.99% Pincreek Investment Co. 620 2.35% 620 2.43% ZMV Partnership 508 1.92% 508 1.99% UDR Harbor Greens LP 384 1.45% 384 1.50% Riverville Family 296 1.12% - 0.00% Park Mesa Village 276 1.04% 276 1.08% Parkwood Village Ltd 276 1.04% 276 1.08% Total household units: Multi- family Principal Customers 5,548 20.98% 4,362 17.07% Total household units assessed: Multi - family Customers 26,439 100.00% 25,559 100.00% Note: Data for principal customers is unavailable prior to 2002 Source: Costa Mesa Sanitary District -43- Capital leases Total debt Total debt per capita Total debt as a percent of personal income Costa Mesa Sanitary District Ratio of Outstanding Debt Last Ten Fiscal Years Fiscal Year 2001 2002 2003 2004 $ - $ 2,113,529 $ 1,934,153 $ 1,784,541 $ - $ 2,113,529 $ 1,934,153 $ 1,784,541 $ - $ 19 $ 17 $ 16 0.00% 0.05% 0.05% 0.04% Source: Costa Mesa Sanitary District Accounting Department -44- Fiscal Year 2005 2006 2007 2008 2009 2010 $ 1,573,627 $ 1,354,945 $ - $ - $ - $ $ 1,573,627 $ 1,354,945 $ - $ - $ - $ $ 14 $ 12 $ - $ - $ _ $ _ 0.03% 0.03% 0.00% 0.00% 0.00% 0.00% -45- Costa Mesa Sanitary District Debt Coverage Last Ten Fiscal Years Debt Service: Principle $ - $ - $ 179,376 $ 149,612 Interest - 54,120 133,526 126,082 Total debt service $ - $ 54,120 $ 312,902 $ 275,694 Debt coverage ratio N/A 12.37 2.54 2.23 Source: Costa Mesa Sanitary District -46- Fiscal Year 2001 2002 2003 2004 Net Revenues $ 6,173,922 $ 6,243,178 $ 6,483,251 $ 6,762,449 Operating Expenses 5,481,436 5,573,482 5,689,330 6,147,861 Net revenues $ 692,486 $ 669,696 $ 793,921 $ 614,588 Debt Service: Principle $ - $ - $ 179,376 $ 149,612 Interest - 54,120 133,526 126,082 Total debt service $ - $ 54,120 $ 312,902 $ 275,694 Debt coverage ratio N/A 12.37 2.54 2.23 Source: Costa Mesa Sanitary District -46- Fiscal Year 2005 2006 2007 2008 2009 2010 $ 7,211,001 $ 7,772,189 $ 9,022,728 $ 10,358,205 $ 10,803,984 $ 7,091,449 7,112,655 7,371,732 7,762,619 7,945,850 $ 119,552 $ 659,534 $ 1,650,996 $ 2,595,586 $ 2,858,134 $ - $ 210,914 $ 218,682 $ 1,354,945 $ - $ - $ 58,003 50,826 43,941 - - $ 268,917 $ 269,508 $ 1,398,886 $ - $ - $ - 0.44 2.45 1.18 N/A N/A N/A -47- Costa Mesa Sanitary District Demograhpics and Economic Statistics Last Ten Calendar Years * Data not readily available. Notes: (a) Approximate population of Costa Mesa Sanitary District is the same as the population of the City of Costa Mesa. (b) The District has chosen to use County data since the District believes that the County data is representative of the conditions and experience of the District. Sources: (a) California Department of Finance (a) California LaborMarketlnfo (b) U.S. Department of Commerce, Bureau of Economic Analysis -48- City of Costa Mesa (a) County of Orange (b) Personal Personal District Income Income Service Unemployment (thousands per Calendar Year Population Rate Population of dollars) Capita 2000 108,724 3.1% 2,856,372 $ 109,490,479 $ 38,332 2001 109,693 3.5% 2,890,972 112,244,731 38,826 2002 110,784 4.4% 2,917,106 116,003,461 39,767 2003 111,511 4.3% 2,940,109 122,425,833 41,640 2004 112,934 3.8% 2,956,096 130,320,295 44,085 2005 112,896 3.4% 2,957,263 139,408,041 47,141 2006 112,772 3.0% 2,953,062 150,597,814 50,997 2007 112,889 3.5% 2,957,902 153,838,702 52,009 2008 113,368 4.7% 2,989,141 155,118,375 51,894 2009 116,341 8.1% 3,166,461 * Data not readily available. Notes: (a) Approximate population of Costa Mesa Sanitary District is the same as the population of the City of Costa Mesa. (b) The District has chosen to use County data since the District believes that the County data is representative of the conditions and experience of the District. Sources: (a) California Department of Finance (a) California LaborMarketlnfo (b) U.S. Department of Commerce, Bureau of Economic Analysis -48- Costa Mesa Sanitary District Full -time and Part-time District Employees By Function Last Six Fiscal Years Fiscal Year 2005 2006 2007 2008 2009 2010 Solid Waste 0.95 0.95 1.10 1.60 1.65 1.28 Liquid Waste 4.55 5.55 6.90 9.40 9.85 10.72 Total Full -time equivalent 5.50 6.50 8.00 11.00 11.50 12.00 Source: Costa Mesa Sanitary District Accounting Department -49- MGD - Millions of gallons per day Source: Costa Mesa Sanitary District -50- Costa Mesa Sanitary District Operating Indicators By Function Last Three Fiscal Years Fiscal Year 2008 2009 2010 Solid Waste: Household units serviced 21,471 21,482 21,501 Recycled/landfill tonnage 42,269 40,908 40,374 Recycled % 50.45% 50.44% 50.44% Liquid Waste: Linear feet (LF) of sewer line cleaned 350,000 411,150 4,125 Average of wastewater discharged 13.8 MGD 13.8 MGD 13.8 MGD Sewer lateral financial assistance grants 90 120 128 MGD - Millions of gallons per day Source: Costa Mesa Sanitary District -50- Liquid Waste Fiscal Year 2001 2002 2003 2004 2005 2006 2007 2008 2009 2010 Source: Costa Mesa Sanitary District Costa Mesa Sanitary District Capital Asset Statistics Last Ten Fiscal Years -51- Miles of Number of Sanitary Pump Number of Sewers Stations Manholes 326 20 4,540 327 20 4,555 327 20 4,555 328 20 4,581 329 20 4,599 329 20 4,600 330 20 4,646 330 20 4,646 330 20 4,649 333 20 4,703 Meeting Date 1. Item Number w_= 1 12/20/10 J XV. A. 1. litlilxgip C05V 9WES.X SM01XD%,(AV(DISMCT ... an Independent Specaaforstt ct Memorandum To: Board of Directors Via: Scott Carroll, General Manage From: Alan R. Bums, District Counsel * Date: December 20, 2010 Subject: Update FOG Code Summary Attached is an ordinance that revises Chapters 6.04 and 6.07 of the Operations Code pertaining to grease control. The code revisions clearly define Food Service Establishments (FSE), Grease Control Devices (GCD) and grease interceptors. The revision also gives the District strong enforcement powers for any FSE found violating • their wastewater discharge permit. Staff Recommendation That the Board of Directors approve adopting Ordinance No. 81 mandating compliance with all conditions of sewer permits and also requiring grease interceptors or other grease control devices to be installed in all new commercial construction. Analysis The proposed revisions will tighten up some loose ends in our Fats Oil Grease (FOG) program. The ordinance makes it a code violation to fail to comply with a condition of a sewer permit. Specifically, the revised code will clearly define Food Service Establishments (FSE), Grease Control Devices (GCD), grease interceptors and grease traps. Currently, these definitions are not in the Code. We are also requiring property owners to comply with hydrogen sulfide limitations to eliminate odor and corrosion. Stratealc Element & Goal This item supports achieving Strategic Element No. 1.0, Sewer Infrastructure, and Strategic Goal No. 1.8, Fats Oil Grease (FOG) Program. ® Trotecting our community's health and the environment 6y providing soWwaste andseu.-er collection services. www.cmsdca.gov Board of Directors December 20, 2010 Page 2 of 2 Legal Review • The attached ordinance is approved to form. Financial Review Adopting the revisions to the FOG Code will have no financial impact to the District. Issuing citations to FSEs violating their permit could generate some revenue; however, issuing citations will be the last resort to bring FSEs into compliance. Committee Recommendation These revisions were discussed at the Sewer Sub - Committee level in which the sub- committee directed staff to draft the said revisions. Public Notice Process Copies of this report are on file and will be included with the entire agenda packet for the December 20, 2010 Board of Directors regular meeting at District Headquarters and on District website. Alternative Actions 1. Refer the matter back to staff for additional information. • Attachments A: Ordinance No. 81 • Attachment A is ORDINANCE NO. 61 AN ORDINANCE OF THE COSTA MESA SANITARY DISTRICT BOARD OF DIRECTORS AMENDING THE DISTRICT'S OPERATIONS CODE WITH RESPECT TO SEWER LATERAL MAINTENANCE .WHEREAS, the District has the authority to adopt and enforce regulations for sanitary purposes not in conflict with state law; and WHEREAS, the State .Water Resources Control Board, has adopted Order No. 2006 -0003 as the statewide general waste discharge requirements for. sanitary sewer systems; and WHEREAS, pursuant to that Order all special districts that operate sanitary sewer systems are required to comply with the terms of that Order; and WHEREAS, the District has adopted ordinances to comply with the state Order but does hereby desire to further clarify its regulations implementing the state Order; NOW, THEREFORE, the Board of Directors of the Costa Mesa Sanitary District • does hereby ORDAIN as follows: Section 1. That Section 6.02.020 of the Operations Code is amended to read: "Section 6.02.020. Lateral Responsibility. The property owner shall maintain the lateral that connects to district's sewer main, including any portions that may lie within the public right of way or Costa Mesa Sanitary District easement. Said laterals shall be maintained in a safe, sanitary and unobstructed condition, and all devices or safeguards which are appurtenant to and necessary for the operation thereof shall be maintained in good working order. Hydrogen sulfide represents a particular corrosion and odor problem. Owners shall comply with standards of the Orange County Sanitary District with respect to effluent placed in the lateral including, but not limited to hydrogen sulfide, which shall not exceed 0.5 milligrams per liter or such stricter standard as the Orange County Sanitation District may adopt." Section 2. That Section 6.04.060, subsection (a) of the Operations Code is amended to read: "(a) Requirements. No person or public corporation shall connect to, use or maintain a connection to the sewerage facilities of the District without a valid ® permit, or fail to comply with each and every condition of that permit. 11 s Section 3. That Chapter 6.07 of the District's Operations Code is repealed and reenacted to read as follows: • "Chapter 6.07 Grease Control Section 6.07.010. Purpose. The purpose of these regulations is to exercise the District's authority to protect the public health and safety by preventing sewer spills. The Board has determined that there is substantial evidence that grease and similar products accumulate in the sewer lines causing back -ups. The Orange County Grand Jury has made findings that these sewer spills largely can be prevented if local agencies with authority adopt effective grease regulations. The State Water Resources Control Board, through Order No. 2006 -0003, mandates that the district comply with said order and implement regulations for its sanitary sewer systems. These regulations are intended to implement and comply with the State Order. Section 6.07.020. Definitions. For purposes of this chapter, the following definitions shall apply: "(a) FOOD Service Establishment (FSE)" shall mean any entity, including its members, operators and employees, located within the boundaries of the District, engaged in the business of storing, preparing, serving, manufacturing, packaging, or handling food for sale to other entities, or for consumption by the public as defined in Health and Safety Code Section 113789, and which has any process or device that uses or produces FOG, or grease vapors, steam, fumes, smoke or odors that are required to be removed by a Type 1 or Type II hood provided in the California Mechanical Code. A limited food preparation facility is not considered a Food Service Establishment when it is engaged only in reheating, hot holding or assembly of ready to. eat food products and as a result, there is no wastewater discharge containing a significant amount of FOG. A limited food preparation establishment does not include any operation that changes the form, flavor, or consistency of food. "(b) "Grease" or "FOG" shall mean and include any waste containing excessive quantities or concentrations of dispersed biodegradable oils, fats, and greases, such as lard, tallow or vegetable oil. (c) "Grease Control Device" (GCD) shall mean any Grease Interceptor, Grease Trap or other mechanism, device, or process, which attached to, or is applied to, wastewater plumbing fixtures and lines, the purpose of which is to trap or collect 2 or treat FOG prior to its discharge into the sewer system. "Grease Control Device" also includes any other District approved method to reduce FOG. d "Grease Interceptor' shall me an a multi - compartment device that is required to be located, according to the California Plumbing Code, between a Food Service Establishment and the connection to the sewer system. These devices primarily use gravity to separate FOG from the wastewater as it moves from one compartment to the next. Grease Interceptors must be cleaned, maintained, and have the FOG and solids removed and disposed of in accordance with District's best management practices guidelines. Grease Interceptor includes a Gravity Grease Interceptor. (e) "Grease Trap" shall mean a Grease Control Device that is used to serve individual fixtures. Grease. Traps must be cleaned, maintained, and have the FOG and solids removed and disposed. A Grease Trap is also referred to as a Hydromechanical Grease Interceptor. A Grease Trap may only be used when the District determines that the use of a Grease Interceptor or other Grease Control Device is impossible or impracticable. Section 6.07.030 New Construction - Interceptors Required. (a) The District does not have jurisdiction within structures but does regulate sewer • connections and sewer. construction. All new commercial construction must have a grease interceptor that has been approved by the District Engineer unless the developer demonstrates, to District Engineer's satisfaction, that such a device is not necessary based on engineering findings which are set forth in writing. (b) A developer may be granted an exemption from the Grease Interceptor requirement if the District Engineer makes written findings that a Grease Trap or other Grease Control Device will be as effective, or more effective, than a Grease Interceptor. Section 6.07.040 Prohibition. Every owner, tenant and persons using property shall have a duty not to cause, permit or allow the accumulation of grease in the District's sewer line so that sewage spills may occur. Such persons shall use reasonable methods to reduce grease accumulation in the District's sewer lines including but not limited to reducing or eliminating the grease that is deposited in the sewer and utilizing enzymes and similar products that prevent grease build -up. No person shall discharge grease into the sewer system so as to cause an accumulation in the District's lines so as to substantially contribute to the possibility of a sewage overflow. 3 1 Section 6.07.050 Permit required. No Food Service Establishment shall • discharge into the District's system without obtaining a permit from the District describing the business operations and discharge and any FOG prevention measures being undertaken or to be undertaken to reduce the discharge of FOG into the District's system in accordance with this chapter. Section 6.07.060 Abatement. Provided District can prove that a person, firm or corporation caused grease build -up so that a District line or appurtenance is damaged or so that a sewer overflow occurs, district may charge the responsible person for that damage and for the abatement costs thereof. District shall first provide the ostensibly responsible person with a copy of the evidence that forms the basis of the proof and a copy of this chapter. Said responsible person shall have an appropriate amount of time to respond to said charges in a hearing in which appropriate due process will be provided. Generally, at least ten days notice of the hearing shall be given. If possible, the responsible person shall be given notice at the time of the sewer overflow or damage if the person is believed to be the cause at that time. The responsible person shall also be provided with a copy of the charges incurred to date before the hearing if those are available. Section 6.07.070 Retrofitting. In cases in which there is an imminent danger of future sewer spills, the Board may order that a property owner or other responsible • person install a sewer interceptor or other appropriate device to protect the District's system. Said order shall not be made unless the property owner has been given notice of the proposed action and an opportunity to address the Board of Directors regarding the proposed action. Any order to retrofit shall contain a finding that the action was necessary to protect the public health, safety and welfare, which are threatened by future sewer spills that are otherwise likely." Section 4. Any person, firm or corporation violating the provisions of this ordinance shall be guilty of a misdemeanor and punishable as provided in Chapter 1.02 of the District's Operations code. Section 5. Should any part, clause or section of this ordinance be declared by any court of competent jurisdiction to be invalid, the remaining provisions of this ordinance shall nevertheless be and remain in full force and effect and the Board of Directors of the Costa Mesa Sanitary District of Orange County, California, hereby declares that each and every section, clause, provision or part of this ordinance would have been adopted and made a part of this ordinance without the adoption of any portion thereof and that the invalidity of any part or provision hereof shall not in any way affect the validity or enforcement of the remaining provisions of this ordinance that may stand on their own. 4 • Section 6. Pursuant to Health and Safety Code Sections 6490 and 6491.3, the District Clerk shall cause this ordinance or a summary thereof to be published in a ® newspaper of general circulation printed and published in the District according to law. PASSED and ADOPTED this day of Secretary APP E ®A O FORM i�• DISTRICT COUNSEL • 0 2010. President STATE OF CALIFORNIA ) COUNTY OF ORANGE ) SS CITY OF COSTA MESA ) I, JOAN REVAK, Clerk of the Costa Mesa Sanitary District, hereby certify that the above and foregoing Ordinance No. 81 was duly and regularly passed and adopted by said Board of Directors at a regular meeting thereof, held on the 201h day of December 2010 by the following vote: AYES: NOES: ABSENT: ABSTAIN: IN WITNESS WHEREOF, I have hereunto set my hand and affixed the seal of the Costa Mesa Sanitary District, this 20th day of December 2010. Clerk of the Costa Mesa Sanitary District 6 • CALI FOR NIANS AWARE i . co,fill, cfNINI FOR PUHtK FORUM, RiGtiTS 0, November 29, 2010 Chris McKenzie, Executive Director League of California Cities 1400 K Street, Sacramento CA 95814 Tim Quinn, Executive Director Association of California Water Agencies 910 K Street, Suite 100, Sacramento, CA 95814 Ralph Ferguson. Executive Director Association of California Healthcare Districts 2969 Prospect Park Drive. Rancho Cordova, CA 95670 Jeff Vasa, Interim Executive Director California School Boards Association 3100 Beacon Bl., West Sacramento, CA 95691 Neil McCormick, Executive Director California Special Districts Association 1112 "1" St., Ste 200, Sacramento, CA 95814 Paul McIntosh, Executive Director California State Association of Counties 11,00 K.Street,, Suite 101 Sacramento, CA 95814 meeting Late I Item Numner 12/20/10 1 XV. B. Subiect: Notice of Strict Enforcement Concerning Certain Common Brown Act Violations Gentlemen: Over the past several years, Californians Aware has identified four clusters of Brown Act issues that arise repeatedly. While we .view our mission as primarily educational, the time spent correcting these violations has taxed our resources and often comes after the public has been shut out of the decision- making. There is no doubt that each of these should have been entirely avoided by the local agency's use of knowledgeable and alert legal counsel to both • counsel client bodies and train the appropriate staff. Thus, this communication is to inform you of these issues before our organization begins a more aggressive stance in both publicizing and litigating these common violations. The four issues are: Agendizing /announcing closed sessions for anticipated litigation — subdivision (b) of Gov't Code § 54956.9. Prior to a closed session for pending litigation, the Brown Act requires the authorizing subdivision to be stated on the agenda or announced. For subdivision (b), the "existing facts and circumstances" must appear on the agenda or be announced prior to the closed session, which would allow interested members of the public to comment on these before the legislative body holds its private discussion with legal counsel. (Subparagraphs (B) -(E) of § 54956.9(b)(3).) Here, only one exception to this announcement requirement is offered by subparagraph (A), when the facts and circumstances are not yet known to potential plaintiffs. We have found subparagraph (A) circumstances to apply very, very rarely. However, agencies seldom make any facts - and - circumstances announcement and often fail to designate the subdivision authorizing the closed session. (e.g., The Brown Act, Open Meetings for Local Legislative Bodies. Cal. Attorney General, pages 23 -24; McKee v. Chino Valley USD (2005) SBSC Case No. RC V0.79704.) Labor negotiations for unrepresented employees - Gov't Code § 54957.6. Both § 54957 and § 54957.6 ban legislative bodies from using closed sessions to take action on compensation for unrepresented employees and from conducting face -to -face negotiations between the body and its CEO. Yet, we repeatedly encounter violations of these prohibitions. (e.g., Open &Public IV, pages 35 -36, McKee v. Oramze County Board of Supervisors (2007) OSC Case No, 07CC03010.) 2218 Homewood Way • Carmichael, CA 95608 • 916.487.7000 • fax 916.487.7999 www.calaware.org i 1 i l League of California Cities, CSBA, ACWA, CSDA, ACRD, CSAC Enforcement Actions Concerning Certain Common Brown Act Violations November 29, 2010 — Page 2 Real property negotiations - Gov't Code § 54956.8. Among the information required to be announced prior to this closed session is the identification of the subject real property. The "safe harbor" description, assuring substantial compliance, requires the agenda to include: "Property: (Specify street address, or if no street address, the parcel number or other unique reference, of the real property under negotiation)." We frequently observe property identified on agendas as: northeast corner of I' and Main; or portion of Johnson City Park; or site for New High School. Similarly, we see Under Consideration: Terms of Development Agreement or Terms of Sale, despite the Brown Act's authorization for only "price and /or terms of payment." (e.g., Open & Public IY, page 33; McKee v. Orange USD (2003) OSC Case No. Ol CC13046.) Nowhere in Cal ifomia statutes or case law is the phrase "terms of payment" used as synonymous with "consideration "; instead it is consistently used And understood to refer to the form and manner of payment. Giving the phrase a broader construction is not only a conspicuous aberration in this regard but contrary to the constitutional requirment added by Proposition 59 of 2004 that provisions limiting access to meetings of public bodied be interpreted narrowly. Adding items of business to a posted agenda less than 72 -hours prior to a meeting - Gov't Code § 54954.2. We frequently see legislative bodies adding items to regular meeting agendas without the required findings that (a) there is a need to take immediate action and (b) the need came to the agency's attention subsequent to the agenda posting. Instead we see items added because someone forgot to place it on the agenda or there is some perceived need to pass a resolution in support of some pending legislation. Additionally, we see additions to Special Meeting agendas, a practice expressly forbidden by § 54956. (e.g., Open & Public IV, pages 24 -25; The Brown Act, Open Meetings for Local Legislative Bodies, Cal. Attorney General, page 18; McKee v. 1711more Ci ty Council (2009) VSC Case No. 56- 2009- 00357966-00- WM -VTA.) We are sending you this notice to give your organizations time adequately to inform your members that, from here on, we intend to commence litigation promptly when we find violations of these obvious requirements meant to protect the public's involvement in the decision - making of its local agencies. That is, since § 54960 does not require a challenger to allow 30 days for correction as does § 54960.1, absent an acknowledgement of violation and correction at the next regular meeting or within seven days, whichever occurs sooner, we will file an action to stop these practices so obviously forbidden by the Brown Act. In this way we hope to educate those who willfully, or through an unwillingness to recognize their responsibilities, violate the open meetings law, by strongly reinforcing the point that such acts will not be tolerated. Nevertheless, we remain eager to assist those who may ask Californians Aware to help them in gaining a thorough understanding of open government laws. Education is still our primary mission. Sincerely, Te� F cke, Richard McKee, General Counsel Vice President for Open Government Compliance • r • c. If Meeting Date I Item Number 12120110 1 XVI. A. M, W r ... an Independent Speciaf District To: Board of Directors Via: Scott Carroll, General Maria From: Joan Revak, Office Manager /Clerk of the District Date: January 20, 2010 Subject: 2010 School Telephone Book Recycling Report Summary Staff is providing the Board with a report on the 2010 School Telephone Book Recycling Program. ® Staff Recommendation The Board of Directors receive and file the report. The final report will be provided at the January 27, 2011 meeting. Analvsis Attached is the weekly collection data through December 10, 2010. As of December 10, 2010, Kline School is in the lead with 49.60 lbs. per student. For comparison, the 2009 data at this stage of the program is also provided. Legal Review None. Financial Review Not applicable at this date. Committee Recommendation 0 Not applicable. (protecting our community's health 6y providing ,rofid waste and sewer collection services crosdca.gov Staff Report for the 2010 School Telephone Book Page 2 Recycling Program • Public N on ce Proc e ss Copies of this report are on file with the entire agenda packet at District Headquarters and on the CMSD website. Alternative Actions 1. Refer the matter back to staff. Attachments 1. Telephone Book Recycling Program Weekly Collection Data — 2010 2. Telephone Book Recycling Program Weekly Collection Data - 2009 r i U ��SAgAPIITq�yi N V � y yc�'PPORA'1��19 1 nhonP hnnk =3 0 nnunric TELEPHONE BOOK RECYCUNG PROGRAM WEEKLY COLLECTION DATA 2010 Total Ni mhPr of Rnnks CollPrted Per Week at Each Site Students Location 22 -Nov 29 -Nov 3 -Dec 10 -Dec 17 -Dec 24 -Dec TOTAL 480 Adams School 136 136 0 272 402 California School 136 136 0 272 236 Christ Lutheran Elementa K -8 0 0 136 1 136 650 Collecie Park School 0 0 136 136 485 Davis School 5th & 6th 0 0 40 Harper Preschool Center 136 136 272 614 Kaiser Elementary School 136 136 272 462 Kill brooke School 136 0 136 272 43 Kline School K -8 575 0 136 711 643 Mariners Christian K -6 136 272 136 544 638 Newport Heights Elementary 136 0 0 136 450 Paularino School .0 136 0 136 610 Pomona School 0 0 136 136 550 Rea Elementa 4 -6 0 0 136 136 560 Sonora School 0 136 0 136 299 St. Joachim 136 272 272 680 575 St. John The Baptist K -8 272 575 575 1422 600 Wilson School 0 0 272 272 470 Woodland Elementary School 0 136 0 136 730 Charles TeWinkle School 0 0 136 136 1,250 Estancia High School 0 136 136 272 150 Monte Vista High School 0 0 0 0 0 OCC Recycling Center 272 272 544 0 Total Books Collected 1663 0 2479 7,029 Total Pounds Collected 21,087 Tons Collected Rev. 12110/2010 jr I U.54 2010 Grand Total 10.54 -bs /Student 1.70 2.03 1.73 0.63 20.40 1.33 1.77 49.60 2.54 0.64 0.91 0.67 0.74 0.73 6.82 7.42 1.36 0.87 0.56 0.65 ��SpSANITq�pi c-3 O � A V N 1 phone book = 3.0 pounds • 7ELEP1�9iONE BOOK RECYCUNG PROGRAM WEEKLY COLLECTION DATA 2009 Total Number of Books Collected Per Week at Each Site Students Location 21 -Nov 29 -Nov 5 -Dec 12 -Dec 19 -Dec 26 -Dec TOTAL 520 Adams School 272 45 35 50 402 402 California School 50 .10 25 15 100 325 Christ Lutheran Elementa K -8 25 11 65 251 126 565 Colle a Park School 30 25 35 10 100 385 Davis School 5th & 6th 75 30 40 10 155 80 Harper Preschool Center 20 8 15 272 315 670 Kaiser Elementary School 45 15 25 272 357 450 Kill brooke School 20 35 35 35 125 51 Kline School K-8 0 136 575 272 983 632 Mariners Christian K -6 282 9 272 45 608 573 Newport Heights Elementary 50 35 30 0 115 83 Orange Coast Middle College H.S. 0 0 15 0 15 376 Paularino School 75 60 -35 30 200 510 Pomona School 12 0 15 50 77 20 Port Mesa Christian K-6 0 5 8 8 21 785 Rea Elementary 4-6 20 17 15 20 72 581 Sonora School 50 13 15 30 108 285 St. Joachim 408, 408 272 50 1138 572 St. John The Baptist K -8 60 136 65 10 271 660 Whittier School 40 0 75 15 130 750 Wilson School 60 0 272 10 342 480 Woodland Elementary School 25 40 60 20 145 667 Costa Mesa High School 7 & 8 30 12 10 8 60 650 Charles TeWinkle School 0 20 60 10 90 1,200 Estancia High School 50 35 50 272 407 1,200 Costa Mesa High School 20 30 15 0 65 150 Monte Vista High School 10 8 15 10 43 0 OCC Recycling Center 4081 428 408 408 1652 0 Total Books Collected 21371 1571 25571 1957 8,222 Total Pounds Collected I I 1 1 24,666 I ons Collected Rev. 01115109 jr 11.33 2009 Grand Total 12.33 L _bs /Student 2.32 0.75 1.16 0.53 1.21 11.81 1.60 0.83 57.82 2.89 0.60 0.54 1.60 0.45 3.15 0.28 0.56 11.98 1.42 0.59 1.37 0.91 0.27 0.42 1.02 0.16 0.86 IYleeil. uaie liem IVUMDer 12120/10 XVI. B. RESOLUTION NO. 2010-791 0 A RESOLUTION OF THE BOARD OF DIRECTORS OF THE COSTA MESA SANITARY DISTRICT ORDERING THAT PUBLICATION OF ORDINANCE NO. 80 ADOPTING THE CALIFORNIA PLUMBING CODE HAS BEEN PUBLISHED WHEREAS, the Board of Directors on November 18, 2010 adopted Ordinance No. 80 Adopting the California Plumbing Code; and WHEREAS, that Ordinance was published in the Newport Beach /Costa Mesa Daily Pilot on November 23, 2010, and WHEREAS, Health and Safety Code Section 6490 provides that an order of the Board that publication has occurred is conclusive evidence that publication has properly been made; NOW, THEREFORE, the Board of Directors does hereby resolve: That it is hereby ordered and decreed that publication of Ordinance No. 80 adopting the California Plumbing Code has occurred. PASSED and ADOPTED on this 20th day of December 2010. Secretary, Costa Mesa Sanitary District President, Costa Mesa Sanitary District Board of Directors Board of Directors • STATE OF CALIFORNIA ) COUNTY OF ORANGE ) SS CITY OF COSTA MESA ) I, Joan Revak, Clerk of the Costa Mesa Sanitary District, hereby certify that the above and foregoing Resolution No. 2010 -791 duly and regularly passed and adopted by said Board of Directors at a regular meeting thereof held on the 20th day of December 2010. IN WITNESS WHEREOF, I have hereunto set my hand and affixed the seal of the Costa Mesa Sanitary District, this day of 2010. Clerk of the Costa Mesa Sanitary District • • 0 i A nccu va.c nrm wunwc 12/20/10 XVI. C. COST .A MESA S-XJVT-ART(DI STRICT • . 1 To: Board of Directors Via: Scott Carroll, General Mana ... an Independent Specia(District From: I Joan Revak, Office Manager /Clerk of the District Date: December 20, 2010 Subject: Appointments Summary This report addresses the appointment of Directors and alternates to various CMSD Committees and Representatives of the CMSD to other Agency meetings ® Staff Recommendations Staff recommends consideration of appointing representatives for the District. Analysis Below is a list of internal and external committees along with regional and statewide organizations CMSD has been involved with. 1. CMSD Recycling Committee Chairman (currently Director Ooten) who attends every meeting and a second Director attends on a rotating basis. A change of day and /or time may be considered. Committee Role: Reviews and recommends to the Board recycling programs, policies and procedures and works towards achieving committee goals, which is attached as Attachment "A ". 2. CMSD Sewer System Committee (currently Committee members are Directors Monahan, Ooten and Ferryman. ur community's health and the environment providing solidwaste andsewer collection services. g h' 63' p ng www. crosdca.gov Board of Directors December 20, 2010 Paae 2 of 4 Committee Role: Reviews and recommends to the Board sewer programs, policies and procedures such as reported SSO's, 1/1 Program, Sewer System Management Plan, mainline cleaning schedules, etc. 3. CMSD Sewer System Sub - Committee (currently Directors Ooten and Perry) Sub - Committee Role: Reviews Fats Oil Grease (FOG) enforcement activities at food establishments and reviews "hot spot" locations to determine cleaning frequencies and proposed repair work. 4. CMSD Investment Oversight Committee. Two Directors attend the quarterly meeting on a rotating basis. Committee Role: Reviews investment activities made by District Treasurer and recommends to the Board investment policies. 5. City /Districts Liaison Committee (currently, all Directors are invited to attend) Committee Role: Keeps open communication lines between the three agencies by sharing information on current or recent issues. 6. Orange County Sanitation District Representative (currently Director Ferryman is the CMSD representative with Director Perry as alternate). Representative Role: Serves as one of twenty -five board members that establishes policies, adopts an annual budget, approves construction projects and provides direction to one of the largest wastewater agencies in the United States. OCSD collects, treats, disposes and reclaims wastewater by 2.5 million people living and working in central and northwestern Orange County. 7. Santa Ana River Flood Control Agency Representative (currently Director Perry is the CMSD representative with Joan Revak as alternate). Representative Role: The Santa Ana River Flood Protection Agency (SARFPA) was formed on November 25, 1974 to support the Santa Ana River Mainstem Project. As a joint powers agency, SARFPA's primary function is to seek congressional authorization and appropriations for the Santa Ana River Mainstem Project. The agency provides Orange County citizens with information on the Santa Ana River flood threat and supports the need for flood control improvements. SARFPA consists of representatives from the County of Orange, Orange County Flood Control District, Orange County Water District, Orange County Sanitation District and seventeen Orange County cities and districts. The Agency contracts for the services of an executive director and a legislative advocate in Washington DC. • • • Board of. Directors December 20, 2010 Paae 3 of 4 8. Independent Special Districts of Orange County (ISDOC) (Arlene Schafer was the CMSD representative). Representative Role: Represents CMSD as one of 27 independent special districts in Orange County for elections and serving on committees. ISDOC represents the interest and provides advocacy on behalf of OC's independent special districts that provides specialized services within their communities such as water, wastewater, sanitary, cemetery, vector control, library, recreation and parks. A seven - member executive committee guides the association and membership meetings are held on a quarterly basis to provide a forum for its special district members to meet and discuss issues and share information of mutual interest. The quarterly meetings are open to all board members. 9. California Special Districts Association. CSDA is conducting a call for nominations for a Region 6, Seat B Director (Arlene Schafer's seat). The deadline for submitting a nomination is February 4, 2011. A letter of experience or resume.from the nominee must accompany the nomination form. CSDA Board of Director Role: CSDA is governed by an 18- member Board of Directors elected by mail ballots. The Board consists of three directors from each of the six regions throughout California. he Board meets bimonthly in Sacramento to guide the Association's legislative and member benefit programs. 10. Orange County Local Agency Formation Commission ( LAFCO). LAFCO serves the citizens of OC by , facilitating constructive changes in governmental structure and boundaries through special studies, programs, and actions that resolve intergovernmental issues, by fostering orderly development and governance, and by promoting the efficient delivery of services. LAFCO also serves as a resource for local governments and citizens by providing a structure for sharing information among stakeholders in OC. One of the two regular special district seats on the LAFCO is vacant (Arlene Schafer's seat). ISDOC's Selection Committee is scheduled to meet on Thursday, January 27, 2011 in conjunction with ISDOC's quarterly meeting.. The current alternate special district member is Commissioner Charles Wilson from Santa Margarita Water District. If Commissioner Wilson decides to run for and is elected to the regular special district seat, the alternate seat will also be open. Commissioner Wilson is not required to resign the alternate position if he decides to run for the open regular position. Board of Directors December 20, 2010 Page 4 of 4 LAFCO is accepting nominations for both the regular and alternate special district positions. Nominations must be received by LAFCO no later than 3:00 p.m. on Friday, January 14, 2011. Nominations received (mail, email or fax) will be included in the informational packet sent to each district prior to the election. LAFCO Commissioner Role: Reviews and approves proposed jurisdictional boundary changes, including annexations and detachments of territory to and /or from cities and special districts, incorporations of new cities, formation of new special districts, and consolidations, mergers, and dissolution of existing districts. In addition, commissioners will approve contractual service agreements, determine spheres of influence for each city and district, and may initiate proposals involving district consolidation, dissolution, establishment of subsidiary districts, mergers and reorganizations. 11. Other regional meetings Board members can attend without an appointment from the Board includes the Costa Mesa City Council, Orange County Council of Governments (OCCOG), Water Advisory Committee of Orange County (WACO) and Costa Mesa Chamber of Commerce. Strategic Plan Element & Goal Not applicable. • Legal Review Not applicable. Financial Review There are no financial impacts to the District for serving on the regional and statewide organizations. For instance, airfare and transportation for serving on CSDA's Board of Directors in Sacramento is reimbursed to the District by CSDA. Committee Recommendation Not applicable. Public Notice Process Copies of this report are on file and will be included with the entire agenda packet for the December 20, 2010 Board of Directors regular meeting at District Headquarters and on the District's website. Alternative Actions S 1. Refer the matter back to staff. 9 ,t • Aiiacnmeni --A " Recycling Committee Goals I. Encourage Non - Profit Organizations and Schools to implement Recycling Projects and /or Programs II. Monitor advancements and technology in the solid waste industry III. Promote recycling at community events IV. Encourage Zero Waste practices among Residents and Schools V. Advocate sustainable practices to ensure precious resources are saved VI. Implement a Community Awareness Program emphasizing District programs and special events t • l� u Meeting Date Item Number 12/20/10 XVII. C. 1. LOCAL AGENCY FORMATION COMMISSION ORANGE COUNTY r DATE: December 9, 2010 DEC 10 2010 TO: General Managers COSTA M ESA SANITARY UISIR!CI Independent Special Districts FROM: Joyce Crosthwaite, Executive Officer SUBJECT: Independent Special Districts of Orange County ( ISDOC) Selection Committee Meeting One of the two regular special district seats on the Orange County Local Agency Formation Commission is vacant. The vacant seat was held by Commissioner Arlene Schafer. The Independent Special Districts of Orange County ( ISDOC) Special District Selection Committee is scheduled to meet on Thursday, January 27, 2011 in conjunction with ISDOC's quarterly meeting. The current alternate special district member is Commissioner Charles Wilson. If Commissioner Wilson decides to run for and is elected to the regular special district seat, the alternate seat will also be open. Commissioner Wilson is not required to resign the alternate position if he decides to run for the open regular position. Therefore the LAFCO Executive Officer will accept nominations for both the regular and alternate special district positions. Nominations must be received by LAFCO no later than 3:00 p:m. on Friday, January 14, 2011. Nominations received (mail, email or fax) will be included in the informational packet sent to each district prior to the election. A copy of the ISDOC "Rules of Procedure' is attached. Please forward the enclosed notice and nomination forms to the presiding officer from your district. As stated in the notice, if the presiding officer from your district will be unable to attend the ISDOC quarterly meeting on January 27, the board may designate another member of the board to attend and cast your district's vote. Proof indicating board action for the designation (resolution or minute excerpt) must be provided to LAFCO's Executive Officer prior to voting at the ISDOC meeting. If you have any questions or concerns, please feel free to contact me at (714) 834 -2556 or by email Ocrosthwaite @oclafco.org). 12 Civic Center Plaza, Room 235, Santa Ana, CA 92701 (7 14) 834-2556 • FAX (7 14) 834 -2643 http: / /www. oclafco. org CHAIR PETER HERZOG Councilmember City of Lake Forest VICE CHAIR JOHN MOORLACH Supervisor 2itl District VICE CHAIR PETER HERZOG Councilmember City of Lake Forest CHERYL BROTHERS Councilmember City of Fountain Valley BILL CAMPBELL Sue visor 3` District ARLENE SCHAFER Director Costa Mesa ® Sanitary District SUSAN WILSON Representative of General Public JOHN WITHERS Director Irvine Ranch Water District ALTERNATE PAT BATES Supervisor 5 " District ALTERNATE PATSY MARSHALL Councilmember City of Buena Park ALTERNATE DEREK J. MCGREGOR Representative of General Public ALTERNATE CHARLEY WILSON Director Santa Margarita Water District JOYCE CROSTHWAITE Executive Officer l� u Meeting Date Item Number 12/20/10 XVII. C. 1. LOCAL AGENCY FORMATION COMMISSION ORANGE COUNTY r DATE: December 9, 2010 DEC 10 2010 TO: General Managers COSTA M ESA SANITARY UISIR!CI Independent Special Districts FROM: Joyce Crosthwaite, Executive Officer SUBJECT: Independent Special Districts of Orange County ( ISDOC) Selection Committee Meeting One of the two regular special district seats on the Orange County Local Agency Formation Commission is vacant. The vacant seat was held by Commissioner Arlene Schafer. The Independent Special Districts of Orange County ( ISDOC) Special District Selection Committee is scheduled to meet on Thursday, January 27, 2011 in conjunction with ISDOC's quarterly meeting. The current alternate special district member is Commissioner Charles Wilson. If Commissioner Wilson decides to run for and is elected to the regular special district seat, the alternate seat will also be open. Commissioner Wilson is not required to resign the alternate position if he decides to run for the open regular position. Therefore the LAFCO Executive Officer will accept nominations for both the regular and alternate special district positions. Nominations must be received by LAFCO no later than 3:00 p:m. on Friday, January 14, 2011. Nominations received (mail, email or fax) will be included in the informational packet sent to each district prior to the election. A copy of the ISDOC "Rules of Procedure' is attached. Please forward the enclosed notice and nomination forms to the presiding officer from your district. As stated in the notice, if the presiding officer from your district will be unable to attend the ISDOC quarterly meeting on January 27, the board may designate another member of the board to attend and cast your district's vote. Proof indicating board action for the designation (resolution or minute excerpt) must be provided to LAFCO's Executive Officer prior to voting at the ISDOC meeting. If you have any questions or concerns, please feel free to contact me at (714) 834 -2556 or by email Ocrosthwaite @oclafco.org). 12 Civic Center Plaza, Room 235, Santa Ana, CA 92701 (7 14) 834-2556 • FAX (7 14) 834 -2643 http: / /www. oclafco. org 2011 NOMINATION FORM Candidates for the Local Agency Formation Commission (LAFCO) CANDIDATE INFORMATION FOR REGULAR SPECIAL DISTRICT MEMBER: NAME: TITLE: DISTRICT: ❑ Check box if resume or statement of qualifications is attached. CANDIDATE INFORMATION FOR ALTERNATE SPECIAL DISTRICT MEMBER IF THE CURRENT ALTERNATE MEMBER IS ELECTED TO THE REGULAR MEMBER POSITION: NAME: TITLE: DISTRICT: ❑ Check box if resume or statement of qualifications is attached. SPECIAL DISTRICT SELECTION COMMITTEE MEMBER SUBMITTING NOMINATION (Must be the presiding officer or a designated alternate board member.) NAME: SIGNATURE: TITLE: DISTRICT: DATE: Nominations must be submitted to LAFCO rip or to 3:00 p.m. on Friday, January 14, 2011. Nominations received will be included in the information packet sent to each district prior to the election. Return completed forms to: Angela Rigdon Orange County LAFCO 12 Civic Center Plaza, Room 235 Santa Ana, CA 92701 Q • • • INDEPENDENT SPECIAL DISTRICT SELECTION COMMITTEE RULES OF PROCEDURE adopted February 10, 1994 Each member of the Selection Committee shall be entitled to one vote for each independent special district of which he or she is the presiding officer (or alternate board member selected by the district's board). Each member shall provide written authorization (such as resolution or minute excerpt) at the time of registration. Each voting member shall register and sign a qualification. The member will then be given other voting materials. B. Ouorum declaration of ballots and Members representing a majority of the eligible districts shall constitute a quorum. Before calling the meeting to order, the chair shall verify that a quorum has registered and is present. ►, i , Independent special districts may submit nominations for the regular member positions and the alternate•pposition. Such Nominations shall be submitted on forms to be prepared by the Executive Officer and may be accompanied by resumes [and other written material] if desired. ALL NOMINATION FORMS MUST BE RECEIVED BY THE EXECUTIVE OFFICER ON OR BEFORE 5:00 PA ON THE 10TH DAY PRIOR TO THE DATE OF THE ELECTION MEETIN6. The Executive Officer will distribute a copy of the nominations and accompanying materials to each member at least five (5) days prior to the date of the election meeting. Voting shall be conducted separately for each position. A candidate must receive a majority of the votes cast in order to be elected. In the event no candidate receives a majority, run -off balloting shall be conducted between the two candidates receiving the highest number of votes. In the case of a tie in the second highest total. the tied candidates will all be included in the runoff. Balloting will continue until one candidate receives at least a majority of the votes cast. The above process shall be conducted to elect the first regular member from among.all regular member nominees. To elect the second regular member. the above process will then be repeated among all remaining nominees for the regular member positions. The above process will then be followed to elect the alternate member from the alternate member nominees. EMEEMM-N - =W AM F The candidates elected for the two regular member positions shall draw lots for the four -year term and the two -year term. JW Ur OM" '! • • 0 • • • i. ■0 mom L\ Ir %mm ►MN vv■ iii. •Ii uu. � ■our uEu.r. i CSDA DATE: TO: FROM: . SUBJECT: December 4, 2010 CSDA Voting Members — REGION 6 CSDA Elections and Bylaws Committee CSDA CALL FOR NOMINATIONS — Board of Directors Region 6, Seat B Meetinci Date Item Number 12/20/10. CSDA is conducting a call for nominations for a Region 6, Seat B Director. We have been informed that the current Director for Region 6, Seat B (Arlene Schafer, Costa Mesa Sanitary District) will not be serving on the CSDA Board for the remainder of the 2011- 2013 term. The leadership of CSDA is elected from its six geographical regions. Each of the six . regions has three seats on the Board with staggered 3 -year terms. Candidates must be affiliated with an independent special district that is a CSDA regular member located within the geographic region that they seek to represent. (See attached Region Map) The CSDA Board of Directors is the governing body responsible for all policy decisions related to CSDA's member services, legislative advocacy, education and resources. The Board of Directors is crucial to the operation of the Association and to the representation of the common interests of all California's special districts before the Legislature and the State Administration. Commitment: Serving on the Board requires one's interest in the issues confronting special districts statewide: A board member is expected to attend all board meetings held every other month at CSDA's office in Sacramento. Besides serving on the Board, each Board Member is expected to participate on at least one committee, which usually meets_ 3 -4 times a year in Sacramento. CSDA reimburses directors for their related expenses for Board and Committee meetings as outlined in Board Policy. In addition, all Board Members are expected to attend CSDA's two annual events: Special Districts Legislative Days (held in the spring) and the Annual Conference (held in the fall) as part of their obligation to the CSDA membership; expenses for these two events are not reimbursed by CSDA, even if a board meeting or committee meeting is held in conjunction with the event. Nomination Procedures: Any regular member Independent Special District is eligible to nominate one person, a board member or managerial employee (as defined by that district's Board of Directors), for election to the CSDA Board of Directors. A copy of the member district's resolution or minute action and a letter of experience or resume from the nominee must accompany the enclosed nomination form. The deadline N for receiving nominations is February 4, 2011. Nominations and supporting documentation may be mailed or faxed. Nominated candidates will then be interviewed by the Region's existing directors and the • successful candidate will be appointed by vote of the CSDA Board. If you have any questions, please contact Charlotte Lowe at 877 - 924 -CSDA or charlottel(W-csda.net • .f 0 0 ,I 2010 -2011 Board of Directors by Region ---------------------------------------------------------------- - - - - -- Region 1 Mark Bryant, Gorberville Sanitary District Phil Schoefer, Western Shasta RCD Norman Shopay, McKinleyville CSD Region 3 Stanley Caldwell, Mt. View Sanitary District James Kohnen, Alameda County Mosquito AD Sherry Sterrett, Pleasant Hill RPD Region 5 Jim Acosta, Saticoy Sanitary District Jack Curtis, Ojai Valley Sanitary District Kathy Tiegs, Cucamonga Valley Water Region 2 Region 4 Region 6 Noelle Mattock, El Dorado Hills CSD Adrienne (Ann) Mathews, Kern CountyWaterAgency Dewey Ausmus, North County Cemetery District Oanger Root, Tuxedo Country Club FPD Tim Unruh, Kern County Cemetery District No. 1 Jo MacKenzie, Vista Irrigation District ete Kampa, Tuolumne Utilities District Tim Ruiz, East Niles CSD Vacant CSDA Staff Directory California Special Districts Association 1112 1 Street, Suite 200 Sacramento, CA 95814 Tel: 877.924.CSDA (2732) / Fax: 916 -442 -7889 www.csda.net Neil McCormick Executive Director neilm@csda.net ADMINISTRATION LEGISLATIVE SERVICES Scott Keyport Kyle Packham Administrative & Technology Director Legislative Director scottk @csda.net kylep csda.net Charlotte Lowe Iris Herrera Executive Assistant Legislative Advocate charlottelO- csda.net irish D- csda.net Erin Poppelreiter Tatum Holland Receptionist Legislative Intern erinp c(D.csda.net legintem(aD-csdamet MEMBERSHIP SERVICES PUBLICATIONS Cathrine Lemaire Todd Winslow Membership Director Publications Director cathrinel csda.net toddwcD- csda.net Travis Wills Nicole Dunn Membership & Chapters Coordinator Communications Specialist travisw D-csda.net nicoled .csda.net James Wilfong EDUCATION Communications Specialist iamesw(aD-csda.net Sharon Foster Education Assistant sharonfi .csda.net All staff can be reached by calling the main office line: 916- 442 -7887. r CALIFORNIA SPECIAL DISTRICTS ASSOCIATION • BOARD OF DIRECTORS NOMINATION FORM PLEASE BE SURE THE CANDIDATE'S PHONE NUMBER IS ONE WHERE WE CAN REACH THE CANDIDATE Name of Candidate: District: Mailing Address: Region: (see attached map) ® Telephone: Fax: E -mail: Nominated by (optional): Return this form, resume /letter of ex®erience from nominee, and a Board resolution /minute action supporting the candidate by fax or mail to: CSDA Attn: Charlotte Lowe 1112 1 Street, Suite 200 Sacramento, CA 95814 (916) 442 - 7887/(916) 442 -7889 fax D !' s. a� ��. _ FOR R r ' O. ) -t ON - - Febmaiv 4 0 k. 1 INVOICE Meeting Date Itein Number j 12/20/10 XIX. A. Annual Permit Fees Required by Sections 13260 & 13269 Water Boards of the California Water Code AGILITY ID (WDID): 8SS010566 INVOICE NO: WD- 0052536 FACILITY NAME: COSTA MESA SD CS BILLING PERIOD: 07/01/10 - 06/30/11 628 19TH INVOICE DATE: 11/16/2010 COSTA MESA, CA 92627 INDEX NO: 117596 c'— Total Amount Due by COSTA MESA SANITARY DISTRICT Thursday, December 16, 2010 $ 6,577.00 JOAN REVAK 628 WEST 19TH STREET COSTA MESA, CA 92627 Invoice details are shown on the back STATE WATER RESOURCES CONTROL BOARD Annual Permit Fee Facility ID: 8SS010566 RM #: 298922 Billing Period: 07/01/10 - 06/30/11 Invoice No: WD- 0052536 Amount Due: $ 6,577.00 Due By: Thursday, December 16, 2010 PLEASE REMIT YOUR 0AYMENTON OR BEFORE THE DUE DATE SHOWN ABOVE ,L ATE PAYMENT COULD'RESULT IN I'ENAI:l lES UN 6ER PROVISIONS OF THE WATER CODE SIECTION ,13261 THESE ACTIONS COULD INCLUDE DAILY PENALTIES IN ADDITION TO,Y0UR FEE OR OTHER ACTIONS.DEE#AED:ARPR0P 6i1:4T 'BY THE REGIONAL BOAR ). Make your check payable to SWRCB FEES If you have any questions about this invoice, please call the Water Board at 951 - 782 - 4902.. Retain this portion for your records Please detach and return this portion with your payment ❑ CHECK HERE FOR ADDRESS CORRECTION ON THE BACK INVOICE NO: WD- 0052536 INDEX NO: 117596 (Please print the above number on check or money order) RM #: 298922 k WRCB O BOX 1888 SACRAMENTO, CA 95812 -1888 COSTA MESA SANITARY DISTRICT JOAN REVAK 628 WEST 19TH STREET COSTA MESA, CA 92627 AMOUNT DUE: $6,577.00 BILLING PERIOD: 07/01/10 - 06/30/11 DUE BY: 12/16110 FACILITY ID (WDID): 8SS010566 FACILITY NAME: COSTA MESA SD CS 628 19TH COSTA MESA, CA 92627 0. Meeting Date Item Number 12/20/10 XIX. B. C.:: iii •iii: CSDA November 15, 2010 Costa Mesa Sanitary District Ms. Joan Revak 628 W 19th StreetADDRESS Costa Mesa, CA 92627 Dear Ms. Revak: The current economic climate has brought many challenges to local government. At CSDA we are committed to supporting our members through these tough times. As a key partner in support of the Local Taxpayer, Public Safety and Transportation Protection Act, CSDA worked diligently with the League of California Cities and others to protect local government funds. With the passing of Prop 22, we saw our efforts pay off. The State is now prohibited from ever again borrowing or redirecting taxpayer funds dedicated to vital local government services. In this past year, CSDA has consistently sought out partnerships, information, and resources that would help our members protect their funds and save them money. As a member, you look to CSDA to keep you up -to -date on issues that impact your budget — issues like Brown Act compliance reimbursements and GASB 45 requirements. You also count on CSDA to act promptly to keep you informed of the most current developments. In the wake of the recent City of Bell scandal, you saw CSDA quickly take the lead in helping our members develop proactive transparency policies, including complying with new statewide reforms and regulations. CSDA is dedicated to strengthening our advocacy efforts on behalf of special districts, keeping our members well - informed, and maintaining the high quality education programs that you have come to expect. It is our strong, ® vibrant membership that makes success possible. We are proud to be your association. Your district's continued support is greatly appreciated and essential in keeping the interests of special districts and local government at the forefront. Enclosed is an invoice for your 2011 membership dues. Please renew your membership and your commitment to special districts today! Special Renewal Bonus: Renew your CSDA membership before January 15, 2011 and your district receives access to on- demand AB 1234 Ethics Compliance Training through February 28, 2011. This access gives you required Ethics Training for FREE — just for renewing! If you have any questions about CSDA or your member benefits, please contact us at 877- 924 -2732. We'd like to hear from you. Best regards, Neil McCormick Executive Director Please note: Participants in SDRMA Property /Liability and Workers' Compensation Programs are required by SDRMA bylaws to maintain current membership in CSDA. Access to these coverages is a CSDA member benefit. Enclosures •California Special Districts Association 1112 1 Street, Suite 300 1112 1 Street, Suite 200 Sacramento, CA 95814 Sacramento, CA 95814 toll -free: 800.537.7790 toll -free: 877.924.CSDA (2732) f: 916.231.4111 t: 916.442.7887 f: 916.442.7889 www.csda.net A proud California Special Districts Alliance partner Special District Risk Management Authority CSDA finance Corporation 1112 1 Street, Suite 300 11121 Street, Suite 200 Sacramento, CA 95814 Sacramento, CA 95814 toll -free: 800.537.7790 toll -free: 877:924.CSDA (2732) f: 916.231.4111 f: 916.442.7889 California Special Districts Association PMEH 1112 1 Street; , Suite 200 Sacramento, CA 95814 Phone: (91 6) 442 =7887 Fax: (9 16) 442 -7889 ®ppL Toll -Free Phone: (877) 924 -2732 Costa ;Mesa Sanitary District 628'W 19th Street Costa Mesh, CA 92627 (Please not6 f address correotion.needed.) 2011 Membership Dues First Invoice Membership ID: 1263 , RMS= Regular Member Full bam'ent due no later -than JanuarM-15, 2011 Thank you for your membership in the California Special Districts Association. We appreciate your prompt payment." • • CREDIT CARD PAYMENTS - may be submitted by mail or by fax to (916) 442 -7889 CIRCLE TYPE: [VISA] [MC] [AMEX] [DISCOVER] EXP: CARDHOLDER NAME: AMOUNT: CARD NUMBER AUTH SIGNATURE: CC BILLING ADDRESS (IF DIFFERENT): r AJ ■■ �a California • Association �N ►9 , cwt ■Y!� � 0 MAJOR ACCOMPLISHMENTS CSDA Legislative Safeguarding Special District Fundinq Key Partner on Prop 22 Through significant financial and organizational support, CSDA joined cities and other local government advocates in qualifying and passing the strongest protection of local budgets to date. Supported by 61 percent of voters statewide, the Protect Local Taxpayers and Vital Services Initiative prevents the state from taking, borrowing or re- directing special district funding. Close Watch on the State Budget Once again, CSDA monitored the full state budget process and provided valuable reports and feedback to its membership. In this difficult economy where the state continues to face multi - billion dollar deficits, budgetary vigilance is more important than ever. Retaining Local Control & Ensuring Independence Municipal Bankruptcy Autonomy: Assembly Bill 155 When a number of public employee unions sponsored legislation to move a critical local decision to a state commission, CSDA and a coalition of opponents stood up in defense of local control. AB 155, which would have required a state commission's approval for a district to file bankruptcy, failed passage. Constitutional Reforms to Local Powers In response to measures introduced in the Legislature that would have given county boards of supervisors new authorities over the services of special districts (Assembly Constitutional Amendment 18), CSDA engaged legislators regarding key reform principles. Leading Proactively on Transparency The now infamous salary scandal of the City of Bell made national headlines, heightened public scrutiny and prompted the Legislature to introduce numerous bills impacting all local governments. CSDA quickly took a proactive approach to this critical issue by representing special districts at critical legislative hearings and providing members with tools to stay ahead of the issue, including a new transparency resources webpage, compliance training and regular communication on the latest news. Strengthening Coalitions CSDA gave members influence in the biggest issues facing local government. Through involvement and leadership within numerous coalitions, CSDA partnered with allies and shared in developing key strategies on mutually beneficial causes such as public contracting and workers' compensation legislation that otherwise could have cost special districts millions of dollars. Bringing Districts Together at the Capitol 2010 Special Districts Legislative Days In May, CSDA members of all types of special districts met in. Sacramento for a dynamic two -day legislative conference where they heard from exceptional speakers and met with legislators and Capitol staff. Forum speakers included Legislative Analyst Mac Taylor, State Auditor Elaine Howle and multiple key policymakers. A reception and pre - arranged visits allowed for one -on -one interaction with individual legislators. Don't miss 2011 Special District Legislative Days slated for May 3-4, 2011. Keeping You Armed with Important Information Now with a readership of almost 20,000, CSDA's bi- monthly magazine California Special District, is reaching more special district leaders and staff than ever. Providing timely information on issues facing special districts, as well as examples of how districts throughout the state are demonstrating exceptional service, Califomia Special District continues to keep your district informed. Members can now access and download each full issue of California Special District on the CSDA website and if you are a district board member, you can now get the magazine delivered straight to your home mailbox. CSDA a -News continues to provide weekly updates on critical legislative issues, upcoming workshops and member benefits to more than 4,000 district personnel. New & Improved Communications & Resources In addition to the existing methods of distributing information to members such as e- News.and Legislative Alerts, CSDA developed the all new Grassroots Action Center, designed to provide a one - stop -shop for grassroots efforts. CSDA also added a Legislative Access Services section to its website where members can tap into the association's active legislative efforts in Sacramento. N The online CSDA Bookstore has grown to include a new series of publications to keep special district board members as up to date as possible. The Understanding the Basics series focuses on ethics, transparency, compensation and local agency decision making. Getting Things Done, Budget Tools, The Imperfect Board Member are other recent additions. New Education Opportunities in 2010 Moving forward with CSDA's vision and strategic direction to provide the best in education for special district staff and elected officials, 2010 proved to be a year of change for education delivery. CSDA added 20 new education opportunities through a new medium - webinars. Covering such topics as ethics compliance, harassment prevention, communication protocols, financing and many others, CSDA members now have access to online, reasonably priced education. All launched in 2010 as part of our effort to bring education to districts. Additionally, CSDA provided numerous in- person workshops on various topics, delivering education to nearly 2,000 individuals this year! Great Reviews for the 2010 Annual Conference The Independent Special Districts of Orange County CSDA chapter served as the host for the 2010 CSDA Annual Conference, held in Newport Beach this year. The conference brought nearly 500 special district leaders in to hear from nationally renowned experts on leadership. Over 30 breakout workshops provided attendees with relevant, timely information and tools to take back and use in districts regardless of their type or size. Further, legislative updates and networking opportunities with some of the leading special district vendors and consultants provided further benefit to all participants. Don't miss CSDA's 2011 Annual Conference in Monterey, CA, October 10 -13, 2011. Strengthening Your Association In spite of a challenging economy and tightening budgets, CSDA members remained committed to the one association that advocates for all special districts This year saw 26 new members join the ranks of nearly 1,000 special districts, local government agencies and supporting businesses that belong to CSDA. Throughout the year, CSDA staff travelled statewide to meet with our members face -to -face. In the fall, CSDA hosted a series of focus groups to identify the key issues facing districts and to get candid feedback on how we might help address those issues. Delivering More Value to CSDA Members CSDA continued to enhance membership by building development and 50 percent off hosting services for beneficial relationships with businesses that serve CSDA members. special districts. This year saw the launch of two CSDA Statewide Travel Program & Fuel Card additional value -added benefits. Program: As a CSDA member, your district now has WebCentrics: A leading provider of website and access to discounted, unrestricted, fully refundable database management services for businesses and airfares, discounted car rental fees and automatic professionals, WebCentrics now offers free website travel insurance. California Special Districts Alliance: Bringing the Best to Special Districts The California Special Districts Alliance is a partnership between CSDA, the CSDA Finance Corporation and SDRMA, the Special District Risk Management Authority. Throughout the year, these three entities collaborated to identify and implement special projects of benefit to districts, including free and low -cost webinars and regional trainings. In 2010, the CSDA Finance Corporation responded to requests from more than 75 special districts of all types and sizes seeking financing for a broad range of projects and purchases. The CSDA Finance Corporation completed financings totaling more than $26 million, including equipment purchases for fire protection districts, system upgrades for water districts and land acquisitions for community services districts. SDRMA continued their focus on providing special districts with the most cost- effective risk management solutions possible, including property /liability coverage, workers' compensation, health benefits and an array of other services. In addition, to assist our members during these difficult economic times, SDRMA's Board of Directors approved no rate increases for both property /liability and workers' compensation for program year 2010 -11. California Special Districts Association t: 916.442.78871 f: 916.442.7889/toll-free: 877.924.CSDA/VWW.cSda.net A proud California Special Districts Alliance partner. LJ tttttt � \. �tttt■ l�J �Rt■ Benefits of CSDA Membershi p t0. 'fit' • California • ' 1 • • today! tttt. � tttt ►9 tttt \�-. 1 ttttttt\ _, CSDA Your Voice in the Capitol CSDA is the one association that provides a strong voice for all independent special districts in California. CSDA's legislative advocate and in -house legislative staff review and monitor every bill introduced into legislation for its potential impact on California's special districts. • Collaboration - CSDA participates in a number of coalitions and working groups to ensure that special districts have a strong voice in state and local government decision making. • Revenue Protection - CSDA works hard each year to protect special district revenues. • Timely Legislative Updates CSDA keeps you informed by sending out crucial legislative updates on a weekly basis via the CSDA a -News. If immediate action is necessary, separate Legislative Alerts will be sent with deadline notifications. • Legislative Committee - CSDA's Legislative Committee volunteers represent a wide variety of district types and sizes. • Online Grassroots Action Center — This center is intended to provide special district representatives with up- to -date information regarding ongoing advocacy efforts in Sacramento and across California. The articles and featured sections will equip districts with tools necessary for joining together in effective grassroots organization. • Online Legislative Access Services — Tools and resources at your fingertips: Bill tracking, Legislators directory, press kits, free legislative publications and more. • Special Districts Legislative Days - CSDA's annual Special Districts Legislative Days provides updated information on legislation and public policy as well as coordinates legislative visits for your board and staff. Stay Connected & Informed CSDA provides a myriad of benefits to help your special district stay apprised of the issues and changes affecting your district. • California Special District magazine — CSDA's bi- monthly magazine, California Special District, helps keep your district informed with the most current news from across the state. Feature articles in the magazine offer critical information regarding and affecting special districts. • CSDA a -News — CSDA's weekly email publication keeps your special district up -to -date with weekly legislative updates, current CSDA educational offerings, and other time sensitive material important to your district's operations, • CSDA Website & Members Section — CSDA's Members Section website houses tools and information useful to any and every special district. Features include: • Direct contact information for YOUR legislators • Comprehensive legislative information that affects your district • Pending bills, legislation and CSDA's current bill positions • Membership tools allowing you to register for events and order publications • Contact information for other CSDA district members • Listsery - CSDA's email Listsery provides a convenient, fast and easy way for CSDA members to discuss issues of importance to special districts, share relevant information, and get answers to questions from those most qualified to answer: people who have been through the same experiences. Enioy Enhanced Benefits & Services • Discounts on Publications — CSDA members receive significant savings on various publications offered through CSDA's online Bookstore. Some of these publications include: • CSDA Sample Policy Handbook • Open & Public IV — A User's Guide to the Ralph M. Brown Act • Special District Administrative Salary & Benefits Survey • Human Resources publications published by the Liebert Cassidy Whitmore law firm In addition to receiving discounts on printed publications, select publications are available FREE to members through the Members Section website. 11/10/2010 Free Legal Advice — CSDA offers each member one hour of free legal advice each year to help in resolving any legal issue or question. CSDA's legal counsel has been representing special districts for many years and is well versed in helping special districts in a variety of areas. Endorsed Affiliates — Our Endorsed Affiliates program matches CSDA members with Business Affiliates who have gone through an extensive review process to gain the endorsement of CSDA and offer discounted services to CSDA members. Our current Endorsed Affiliates include: • CaITRUST - The Investment Trust of California (CaITRUST) is a program established by public agencies in California for the purpose of pooling and investing local agency funds - operating reserves as well as bond proceeds. CaITRUST offers the option of three accounts to provide participating agencies with a convenient method of pooling funds - a short -term, a medium -term, and a new money market account. • Cintas First Aid & Safety — Providing van - delivered first aid and safety products and training to help special districts comply with OSHA guidelines. • CSDA Statewide Travel & Fuel Card Program — Provides special district travelers access to discounted, unrestricted, refundable airfares, discounted car rental fees and automatic travel insurance. • Employee Relations — This program provides local government with pre- screening employment background investigations, drug testing and employee hotline services to help reduce liability for negligent hire or negligent retention of employees. • LifeLock — Provides identity theft protection and prevention for $7.00 a month. • PARS — Public Agency Retirement Services (PARS) has created the Special Districts GASB 45 Trust Program to help special districts of all sizes and types address their GASB 45 retiree healthcare obligations. In conjunction with this program, CSDA has partnered with the California School Boards Association to provide smaller districts with a cost - effective actuary service or "Alternative Measurement Method." • SpecialDistrictCareers.com - An interactive on -line Career Center offering an expanded job board for special districts and other local governments throughout California. • U.S. Communities - Assorted discounts from suppliers include: Office Depot, Milliken Carpeting, Little Tykes Commercial Park & Playground Equipment, The Home Depot, Autozone, and many more. • Utility Cost Management — A firm seeking to reduce clients' electricity, gas, water, sewer and solid waste charges through the informed application of utility regulators. If UCM finds a billing error, it will correct the error going forward and recover a refund for past overcharges. • WebCentrics — Offering website development and hosting and database management services. Exclusive Programs Offered through the California Special Districts Alliance CSDA members have access to exclusive programs offered by our California Special Districts Alliance Partners. • CSDA Finance Corporation — visit www.csdafinance.net for tax - exempt municipal financing • Special District Risk Management Authority (SDRMA) — visit www.sdrma.orq for cost - effective Workers' Compensation, Property & Liability and Health Coverages Educate your Board & Staff CSDA is the only association that offers educational opportunities designed specifically for independent districts of all sizes and types. CSDA members enjoy significant savings on these offerings. • Special District Leadership Academy — CSDA's Leadership Academy is the recognized leader in governance training for district directors and trustees, endorsed by eight other special district associations. • Annual Conference & Exhibitor Showcase — CSDA brings together leading subject and policy experts, business partners and vendors for educational and networking opportunities for board members and staff. • Board Member Training — CSDA offers this unique workshop designed by special districts for special districts to provide both the new and seasoned board member a solid understanding of the role of a board member and the laws by which a board member must abide. • Workshops and Seminars — CSDA offers training throughout California designed to enhance the knowledge - base of your district's directors and staff. • Webinars — CSDA's newly launched webinars are designed as a convenient, cost - effective solution to providing education for district staff and elected officials. The webinars are collaborative effort among the partners in the California Special Districts Alliance. • Ethics AB 1234 Compliance Training - Required training available on DVD. This training kit provides a self study option for district members who cannot travel to formal classes. Tests are graded and compliance certificates are then distributed from the CSDA office. California Special Districts Association t: 916.442.7887 1 f: 916.442.7889 / toll -free: 877.924.CSDA i www.csda.net A proud California Special Districts Alliance partner. 11/10/2010 Meeting Datej Item Number 12/20/10 l xIX. C. UEBERT CASSIDY WHITMORE A PROFESSIONAL LAW CORPORAMN • 6033 W. Century Boulevard, Suite 500 Los Angeles, California 90045 Tel: (310) 981 -2000 o Fax: (310) 337 -0560 www.IcwlegaI.com December 1, 2010 Thomas A. Fauth Assistant Manager Costa Mesa Sanitary District 628 West 19th Street Costa Mesa, C e,.9207 Re: Orange County. Human Resources Employment Relations Consortium Dear Mr. Fauth: We are looking forward to another successful year with the Orange County Employment Relations Consortium. The consortium committee has selected a wide variety of topics for your managers and supervisors. We are pleased to provide the consortium with six full days of training, our monthly Client Update, and telephone consultation. The workshops chosen for the upcoming training are listed on the enclosed planning meeting notes. We will send a detailed schedule of the workshops. in the.next few weeks. Enclosed is an Agreement for Special Services. Please execute and return a copy to our office. Additionally, you will note that the group did select "Preventing Workplace Harassment" training for two of the workshops this year. This workshop does meet the requirements of AB 1825. The firm also provides this training through our customized training program. You may schedule training with us for your agency or invite a group of agencies to join in the training session to share the cost. If you have any questions about the consortium, or our-other training programs, please contact Cynthia Weldon, Director of T raining & kiarketing.at(3iu)-981 -2055 or.cweldoti ,icwlegal &co . We thank you for your membership and we .look forward to another successful training year. Enclosures 9 S J: 3 Partner AGREEMENT FOR SPECIAL SERVICES � This Agreement is entered into between the COSTA MESA SANITARY DISTRICT, hereinafter referred to as "District," and the law firm of LIEBERT CASSIDY WHITMORE, A Professional ..'orporation, hereinafter referred to as "Attorney." • WHEREAS District has the need to secure expert training and consulting services to assist District in its relations and negotiations with its employee organizations; and WHEREAS District has determined that no less than forty three (43) public agencies in the Orange County area have the same need and have agreed to enter into identical agreements with Attorney; and WHEREAS Attorney is specially experienced and qualified to perform the special services desired by the District and is willing to perform such services; NOW, TfiEREFORE, District and Attorney agree as follows: Attorney's Services: During the year beginning January 1, 2011 Attorney will provide the, following services to District (and the other aforesaid public agencies): 1. Six (6) days of group training workshops covering such employment relations subjects as management rights and obligations, negotiation strategies, employment discrimination and affirmative action, employment relations from the perspective of elected officials, performance evaluation (administering evaluations), grievance and discipline administration for supervisors and managers, planning for and responding to concerted job actions, current court, administrative and • legislative developments in personnel administration and employment relations, etc., with the specific subjects covered and lengths of individual workshop presentations to be determined by District and the other said local agencies. It is expressly understood that the material used during these presentations, including written handouts and projected power points are provided solely for the contracted workshops. This agreement warrants there will be no future use of Liebert Cassidy Whitmore material in other trairings or formats without the expressed written permission of Liebert Cassidy Whitmore. Any such use will constitute a violation of this agreement and copyright provisions. 2. Availability of Attorney for District to consult by telephone. 3. Providing of a monthly newsletter covering employment relations developments. Fee: Attorney will provide these special services to District for a fee of Two Thousand Seven Hundred Fifty Nine Dollars ($2,759.00) payable in one payment prior to February 1, 2011. Tie foe, if paid: after Februy 1, 2011 will. ire S2 $59.00. - • Said fee will cover Attorney's time in providing said training and consultative services and the dr- *Iopment and printing of written materials provided to attendees at the training programs. A.clrlitJioual Ser�c�: ® Attozney shall, � and whet requested by District, , anakc ite f available to Dtstnct provide representational, litigation, and other employment relations services. Tbc District will be billed for Ole actual time such representation gerviccs are rendered, iucluding reasonable travel tune, plus any neceswa yposts and expenses authorized by t* District_ The range of bouray. rates for Attomey time is from One Hundred Sixty to T\vo Ifund i Ninety Dollars ($160.00 - $290100) per hour for attorney stafli' and from One Hundred to One Ilunft.d Thirty Dollars ($100.00 - $130.00) per boutr for services provided by paraprofessional star Atz"eys and paraprofessional staff bil; their time in minimum units of one -tenth of an hour. Cornmunjcatio #s mice (telephone, veice -mail, e°#mil) is biUed in a n-&itnum increment ofthme- tenths (.30) of an hour; IndEpendent CotatngWo It is understood az d agreed that Attorney is and shall remain an independent contractor Oder this Agnseanent. Tern The tarn of this dement is twelve (i 2) months commencing January 1, 2011, The tem4l may be extended for additional periods o; time by the writt m consent of the parties_ Cvnd6tion �ctai: • It is understood au$ agreed that the parties' aforesaid rights and obligations are contua ent 00 no ICSS than tarty- -three (43) local ncy eMployers entering into a substantially identical Agreement ith attorney on or about January 1, 2011. nW :A,j(� d 6� Dated: APPROVED) AS To r®N9 91STLRICT—COU-14SEL LIERERT cASSIOD r WMTMORE A Prohs*nal Corporation L A By A A MESA 5AN1f'><'ARY DTSTPJCT LIEBERT CASSIDY WHITMORE A PROFESSIONAL LAW CORPORATION 6033 W. Century Boulevard, Suite 500 Los Angeles, California 90045 Tel: (310) 981.2000 m Fax: (310) 337 -0560 www.lcwlegal.com December 1, 2010 Thomas A. Fauth Assis::ant Manager Costa Mesa Sanitary District 628 West 19th Street Costa Mesa, CA 92627 DEC 0 9 2W COSTA lylL, h nvi'a iVI �,sIiii (ER020 -013) INVOICE NUMBER: 124475 ORANGE CO UNTY HUMAN RESO UR CES EMPLOYMENT RELATIONS CONSORTIUM Membership: 01 /01 /11 through 12/31/11 TOTAL AMOUNT DUE: $2,759.00 aj Rucd fte: February], 1, 20.1 ami ount duc is $2,859.00 (Includes $100.00 bate fee) • • t r r, LIEBERT CASSIDY WHITMORE EMPLOYMENT LAW I LABOR RELATIONS I EDUCATION LAW I MANAGEMENT TRMMNG Orange County ERC • 2011 Planning Meeting Notes November 3, 2010 1. Comments The past year was very good a Workbooks are an excellent resource tool. The samples in the back of the book are great and members appreciate the fact that materials are updated regularly. Members appreciate being able to call LCW office with questions = an invaluable asset. ® Appreciated the AB1825 training; it really makes their jobs easier. e Even when a course is repeated it is of value, since material is updated. ® Presenters are excellent and some have received feedback that these are the best presentations. * Some workshops did not have enough material - extra handouts of PowerPoint and case studies are needed. ® Items that came up while brainstorming ways to improve: ® Would like live presentations that people could dial /log into if they wanted to. ® Videotape presentation and make available on our website. Instead of printing hard copies of materials, use CD's or email material. Go Green /Save a Tree. 11. Services Explained e Consortium calls can be placed to any of the LCW offices: Los Angeles, Fresno or San Francisco. Members may ask for a specific attorney, such as Peter Brown for FLSA questions, or any available attorney. Questions may also be submitted by email directly to the attorney or to info @lcwlegal.com. LCW has multiple monthly newsletters: Client Update, The Briefing Room (geared towards law enforcement) and Fire Watch (geared towards Fire Safety Personnel). Consortium members may request to receive any or all of these publications. The newsletters are sent either via surface mail or via email. The email comes from Newsletter @lcwlegal.com so please ensure that this email address is accepted by your system. s LCW provides a guide as to who should attend the workshops and requests that agencies use their best discretion when registering employees for the session as the composition of the audience can impact the message and tone of the workshop. Los Angeles (310) 981 -2000 d Fresno (559) 256 -7800 a, San Francisco (415) 512 -3000 www.lcwlegal.com LIEBERT CASSIDY WHITMORE EMPLOYMENT LAW I LAEOR RELATIONS I EDUCATION LAW I MANAGEMENT TRAINING ` Orange County ERC 2011 Planning Meeting Notes November 3, 2010 Consortium Workshops across the State: ERC members are able to attend other Consortiums' workshops. If you are interested in attending, you must contact Sandy Conway two weeks prior to the scheduled workshop. Once all the registration sheets are received from the members of that Consortium, members from other Consortiums may attend, space permitting. There is no cost to attend another Consortium's workshop, unless they require a per person /refreshment fee. WWW.LCWLEGAL.com: LCW's website is fully searchable for specific articles and content appearing in our monthly newsletters and our annual Legislative Round -Up. Once on our site, click on "search" under "News and Publications" and enter key words relating to the specific subject or bill you're seeking information on. For example, if you'd like information regarding bill 'AB 1825', simply type 'AB 1825' in the search box and the information you need will appear. e Individual /customized training: • Includes the incorporation of your policies and procedures, as well as an original set of materials for your reproduction. • Any of the workshops listed on the Master Workshop Topics List can be presented outside of the Consortium to one specific agency or a group of agencies to share the cost. Our rate for a three -hour, half day session ranges from $1,600 - $2,000 while a six -hour, full day session ranges from $2,500 - $3,000. If you schedule two half day sessions on the same day, we will honor the full day rate. • LCW can send an e-mail to other agencies if a request for an individual workshop has been made and the agency requesting the workshop wishes to combine with other agencies. For more information, contact Anna Sanzone- Ortiz at (310) 981 -2051. M. Workshops for 2010 • Super Manager or Super Spy: the Use of Technology Monitoring Employee Conduct (half day) • Public Sector Employment Law Update (half day) • The Meaning of At-Will, Part Time & Contract Employment (half day) • The ABCs of Sustaining Discipline (half day) • Difficult Conversations with Employees (half day) • Employee Due Process Rights & 'Skelly:' A Guide to Implementing Public Employee Discipline (half day) • Terminating the Employment Relationship (half day) • Leaves, Leaves & More Leaves (half day) Los Angeles (310) 981 -2000 a Fresno (559) 256 -7800 0 Son Francisco (A 15) 512 -3000 . www.lcwlegal.com J' LIEBERT CASSIDY WHITMORE EMPLOYMENT ,LAW I LABOR RELATIONS I EDUCATION LAW I MANAGEMENT 11iA MNG Orange County ERC 2011 Planning Meeting Notes November 3, 2010 • Performance Management: Evaluation, Documentation & Discipline (half day) • Labor & Employment Relations Issues During Lean Economic Times (half day) • Preventing Workplace Harassment, Discrimination & Retaliation (half day) to be presented twice. © . Workshop scheduling: • The group would like the "Preventing Workplace Harassment, Discrimination & Retaliation" workshop twice next year. First presentation in May and second presentation the last one for the year. • The group would like to continue holding half of the workshops on the 3rd Wednesdays and half on the 3rd Thursdays. © Workshop hosts: o The City of Costa Mesa will continue hosting the Thursday workshops. All workshops will be held at the Neighborhood Community Center in Costa Mesa. o The Cities of Anaheim and Cypress will continue hosting the Wednesday workshops. • o City of San Clemente and La Palma volunteered to host some half day workshops. o Hosting requires the agency representative(s) arrive early, distribute material, staff the registration table, box up any extra material to give to the presenter, and collect evaluation forms and sign -in sheets to either give to the presenter or mail back to LCW. o Non -host agencies may volunteer to assist with registration or refreshments by contacting the host agency directly. IV. Rate ® Membership fee is $2,759. This total includes the $60 refreshment fee. ® A $100 late fee applies after February 1, 2010. Los Angeles (310) 981 -2000 9 Fresno (559) 256 -7800 4) San Francisco (415) 512 -3000 www.lcwlegal.com 1215 K Street, Suite 2290 • Sacramento, CA 95814 • TEL: (916) 446 -0388 — FAX: (916) 231 -2141 • www.casaweb.ora I Meeting Date Item Number ASAk 12/20/10 XIX: D. December 6, 2010 R E C E I V IE D Scott Carroll, GM COSTA MESA SANITARY DISTRICT Costa Mesa Sanitary District 628 W. 19th Street Costa Mesa, CA 92627 -2716 Subject: 2011 CASA Membership Dues Renewal On behalf of the California Association of Sanitation Agencies (CASA), I want to personally thank you for your ongoing commitment to our Association., For more than 5C years, CASA has been recognized as the leading voice on water quality and related environmental wastewater policy issues throughout California and Washington, D.C. Today, as we look to the future and collectively face significant challenges resulting from the economic downturn that started in 2008, CASA remains committed to protecting local revenues essential to so many as well as working to advocate for balanced funding mechanisms allowing our agencies to respond to their constituents, which they are dedicated to serve. With your support, CASA can continue to serve California by • providing leadership, advocacy, and up -to -date information to promote clean water that protects both public health and the environment. Enclosed you will find your 2011 CASA membership renewal statement based on the calendar year. In August, the Council adopted the rates with no increase in dues for a second year. If you have any questions or need assistance with the renewal process, please contact Debbie Welch at dwelch (o),,casaweb.org or call the office 916 - 446 -0388. Your membership is vital to CASA's ability to successfully fulfill our mission and serve our members. We rely on our members continued involvement as we embark on new challenges in the years ahead. On behalf of our Executive Board and staff, thank you for your support and I wish you a Happy Holiday Season and a New Year filled with health and prosperity. Sincerely, Barbara D. Hockett, NN, MS Ed President • Ensuring Clean Water for California California Association of Sanitation Agencies 2 011 Agency Membership Dues Statement TAX I.D. 68 - 0018896 Remit to: 1215 K Street Suite 2290, Sacramento, CA 95814 PH: (916)446 -0388 — FX: (916)231 -2141 — Web site: casaweb.org ' Please return a copy of the Dues Statement with your check • • R M A T 10 Scott Carroll, GM E -mail: scarroll@cmsdca.gov Costa Mesa Sanitary District 628 W. 19th Street Costa Mesa, CA 92627 -2716 Phone: 949 645 -8400 Website: www.crosdca.gov Kijgmao • e • • $ 1,500 ween $1,000,000 up to $2,500, 000 1. Agency 2010/2011 Operations and Maintenance Budget for sewerage collection, $ 3 qq4 %0 (1) 6. Budget between $10,000,000 up to $20,000,000 treatment, disposal and reclamation (including administrative costs, unless your agency 7. Budget between $20,000,000 up to $100,000,000 $ 18,000 8. Budget over $100,000,000 $ 25,000 is multi - purpose). 2. For multi - purpose agencies, allocate proportional share of administrative budget for $ (2) sewage services. 3. Subtract budgeted revenues to be received from other agencies that are members of $ (3) CASA, if any. 4. Total for membership dues determination (1 +2 -3). $ 3, 4`}Iv,91ov (4) 5. 2011 Dues Payment insert from chart below the appropriate fee for membership $ g�p00 (5) 7Budgeut te maximum budget up to $500,000 $ 800 ween $500,000 up to $1,000,000 $ 1,500 ween $1,000,000 up to $2,500, 000 $ 4,000 4. Budget between $2,500,000 up to $5,000,000 $ 8,000 5. Budget between $5,000,000 up to $10,000,000 $ 12,000 6. Budget between $10,000,000 up to $20,000,000 $ 15,000 7. Budget between $20,000,000 up to $100,000,000 $ 18,000 8. Budget over $100,000,000 $ 25,000 *Please return a copy of the dues statement with your check. • Thank You "Ensuring Clean Water for California" . j•' .I' Yi_ �. f� I3. r� � J i .. i cdv � •y�y� � a _ ,� i} i�� ,� +c^ ``�� �'•$ ,�' � -� a . ,j-< .+�- d,` yw � s-, lei` ;��a.�'`i `"�''.�'� 5 F � •i Ow `�•',9{ Ml^,tr ;��t"I,,,•�,,. ny+.:.�,k� � `l�� �kr+ti � Ratn t i si�� �'St � '.� r°.' ` t, ��. `��. :{ r, r -! k tY `'v"ty 1�. � '•ty,-�i" � !9 Y t � q t'. J � � .� ir• y'Lr. : �,.a a I VI �1:rKU,i i y d µl r f J"l ` I . j•' .I' Yi_ �. f� I3. r� � J i .. i cdv � •y�y� � a _ ,� i} i�� ,� +c^ ``�� �'•$ ,�' � -� a . ,j-< .+�- d,` yw � s-, lei` ;��a.�'`i `"�''.�'� 5 F � •i Ow `�•',9{ Ml^,tr ;��t"I,,,•�,,. ny+.:.�,k� � `l�� �kr+ti � Ratn t i si�� �'St � '.� r°.' ` t, ��. `��. :{ r, r -! k tY `'v"ty 1�. � '•ty,-�i" � !9 Y t � q t'. J � � .� ir• y'Lr. : �,.a a I VI �1:rKU,i i y d Our Mission Statement The mission of the California Association of Sanitation Agencies is to provide leadership, advocacy and information to our members, legislators, and the public, and to promote partnerships on clean water and beneficial reuse issues that protect public health and the environment. President's Message Dear CASA Members: The 2011 CASA Mid -Year Conference will be held in Palm Desert, January 12 -14, 2011. This conference will cover current topics impacting our industry and provide an opportunity for government officials, consultants, attorneys and decision makers to address the issues and discuss the facts and trends that will affect water quality now and in the future. The committee chairs have gathered the latest information on water quality resources and innovative ideas for energy efficiency and sustainability that help us safeguard both public health and the environment. Please join us at the 2011 CASA Mid -Year Conference and get the facts you will need to explore the path forward in tackling today's economic and water treatment challenges. The CASA conference is the place where you can network with colleagues and share information about the regulatory climate, innovative techniques and develop strategies to ensure clean water for the future. I look forward to meeting you there. Until then, best regards, and please don't hesitate to call the CASA office with questions about the conference. Sincerdly, 44 444-1 -� -414 c ' Barbara D. Hockett, RN, MS Ed CASA President is Hotel Information Please make your reservations as soon as possible. Desert Springs, JW Marriott 74855 Country Club Drive Palm Desert, CA 92260 - Phone: 760.341.2211 Toll Free: 888.538.9459 (central reservations) Room Reservations • CASA Room Rate: $221.19 (with tax) - for Single /Double Occupancy • Resort fee is optional. The.resort fee includes self - parking, high speed Internet access, local calls and more • Please identify yourself as a CASA member to receive this special rate • Cut -Off Date: Tuesday, December 21 • Check -in: 4:00 p.m. Check -out: 11:00 a.m. • Cancellation Policy: Cancel your reservation at least 3 days prior to reservation Booking Reservations Online • Online and phone reservations will be accepted. A dedicated booking website has been created for our guests. You can make, modify and cancel hotel reservations online, as well as take advantage of any room upgrades, amenities or other services offered by the hotel • • To preview the website, please click the following link: https :Hresweb.passkey.com /go/2011 CASA • The link is also available at www.casaweb.org in the Conference section. Ground Transportation The JW Marriott is 13 miles from Palm Springs and is accessible from Palm Springs, Ontario International and LAX airports. Ground Transportation from Palm Springs Int'I Airport: • Taxi Service (approx. $40 one -way) • Shuttles by Advanced Reservation: At Your Service Shuttle 760 - 343 -0666 • Car Rentals: Hertz offers in -house service at the JW Marriott Hotel Room Reservations and Waiting List The JW Marriott reservations department will manage the CASA waiting list and assures us that our delegates will be able to reserve 'a room based on CASA's group block. If you make advanced reservations and some of those individuals do not register for the conference, please cancel those rooms by the Tuesday, December 21 cut- off date. Your help will ensure all members attending the conference have a room of the negotiated rate and alleviate CASA's liability for additional costs associated with contractual obligations regarding our room block. CASMS Late Cancellation Policy CASA initiated a Late Cancellation Policy because of the large number of cancellations in the final days approaching each conference. Our contractual obligations with the hotel hold CASA liable if we do not'meet the room guarantee. Please note CASA's Late Cancellation Policy on the bottom of the registration form. If you cannot attend, send a col - igue in your place by notifying the CASA office. The late fee for cancelling on or before Friday, December 31 is $25: refunds after December 31. ti WEDNESDAY THURSDAY JANUARY 12, 2011 JANUARY 13, 2011 7:00 a.m. —12:00 p.m. t 7:30 a.m. — 5:00 p.m. CSRMA Training Seminar - Do You Know Where Your Next Claim is Registration Coming From? .......................................................... ............................... 7:30 a.m. — 9:00 a.m. 9:00 a.m. — 5:00 p.m. Continental Breakfast Registration` ................................................. ............................... .......................................................... ............................... 7:30 a.m. — 8:30 a.m. 9:00 a.m. —12:00 p.m. Federal Liaison & Legislative Committee CASA Executive Board Meeting Chair Ann Farrell, Central Contra Costa Sanitary District 12:00 p.m. —1:00 p.m. 8:30 a.m. —12:00 p.m. - TECHNICAL SESSIONS Lunch — On Your Own .......:........................ ............................... 8:30 a.m. — 9:15 a.m. 1:30 p.m. — 4:00 p.m. AIR ISSUES FORUM Directors and Managers Meetings Chair Lisa Rothbart, Orange County Sanitation District - Directors Chair Scott Goldman, South Orange County Wastewater Authority ' • Air Toxic Hot Spots Program Update Managers Chair Paul Bushee, Leucadia Wastewater District Robert Blaisdell, Program Supervisor, Office of Environmental 1:30 p.m. — 2:30 p.m. Health Hazard Assessment . Regulations Everywhere and No Way to Pay j 9:15 a.m. — 9:30 a.m. Break Achievement Award Winners k 9:30 a.m. —10:30 a.m. 2:30 p.m. — 3:00 p.m. LAND ISSUES FORUM Coming Out From Under The Radar Chair Mike Sullivan, Los Angeles County Sanitation Districts How Communicating With Stakeholders Continues To Evolve Vice Chair Rubin Robles, Sacramento Regional County Sanitation District 3:15 p.m. — 3:40 p.m. Owner Controlled Insurance Program • Biosolids Program Report South Bayside Systems Authority - Organization Excellence Award Greg Kester, CASA Biosolids Program Manager • Biosolids Drying and Renewable Power Generation Facility 3:40 p.m. — 4:00 p.m. Mark Lawler, General Manager, Ventura Regional Donner Lake Lift Station Overflow Mitigation Project Sanitation District Truckee Sanitary District - Outstanding Capital Project Award Technological Innovation & Achievement Award ............................................................ ..............................: 10:30 a.m. —10:45 a.m. 4:00 p.m. — 5:30 p.m. Break Associates Committee Meeting Chair Joseph A. Lauria, Malcolm Pirnie 10:45 a.m. —12:00 p.m. .......................................................... ............................... WATER ISSUES FORUM 6:00 p.m. — 7:00 p.m. Chair Ben Horenstein, East Bay Municipal Utility District President's Welcome Reception • The Delta Debate: Does Source Water Protection Trump i Reasonable Regulation? • Presumed Toxic: The Proposed SWRCB Toxicity Policy 1 r 12:00 P.M. —1:30 p.m. CONFERENCE LUNCHEON "What Makes the Great Ones Great" Don Yaeger, Award - Winning Speaker and acclaimed Author. Book signing immediately after presentation. An Award - Winning Keynote Speaker, Business Leadership Coach, New York Times Best - Selling Author and longtime Associate Editor for Sports Illustrated, Don Yaeger is primarily sought -out for his lessons on achieving greatness, learned from first -hand experiences with some of the greatest sports legends in the world. 0 .............................................. ............................... 1:45 p.m. — 4:30 p.m. - GENERAL SESSION 1st Vice President Gary Darling presiding 1:45 p.m. — 2:15 p.m. Climate Change Report Jackie Kepke, CWCCG Program Manager 2:15 p.m. — 2:45 p.m. Regulatory Outlook Bobbi Larson, Legal & Regulatory Affairs Director 2:45 p.m. — 3:00 p.m. Break 3:00 p.m. — 4:30 p.m. Wastewater as the New Resource: Mining the Benefits Associates Panel on Technology and Innovation ...................................... . .......................................... : 4:45 p.m. — 5:30 p.m. Program Planning Meeting Chair Jim Kelly, Central Contra Costa Sanitary District ................................................. ............................... 5:30 p.m. — 7:30 p.m. CSRMA Executive Board Meeting 0. p.m. — 7:00 p.m ........................... I ......................... Associates Recognition Reception .FRIDAY JANUARY 14, 2011 7:30 a.m. — 8:30 a.m. Executive Board & Committee Chairs Meeting ......................... ............................... 7:30 a.m. — 9 a.m. CSRMA Board of Directors Meeting .......................... ............................... 8:00 a.m. —12:00 p.m. Registration ......................... ............................... 8:30 a.m. — 9:30 a.m. Breakfast 8:30 a.m. — 9:30 a.m. State Legislative Committee Chair Jeff Moorhouse, Carpentaria Sanitary District 9:30 a.m. —12:00 a.m. - GENERAL SESSION President Barbara D. Hockett presiding 9:30 a.m. —10:15 a.m. Deja vu All Over Again Or...21 st Century Jerry Kevin Eckery, Political Commentator NBC Sacramento and President of Eckery Associates 10:15 a.m. —10:40 a.m. State Legislative Report Mike Dillon, CASA Lobbyist 10:40 a.m. —11:00 a.m. Washington Report Eric Sapirstein, CASA Federal Legislative Advocate 11:00 a.m. —11:30 a.m. - BUSINESS WRAP UP • President's and Executive Board Reports • Executive Director's Report • Committee Action Item Reports • Closing Remarks • Adjourn ........................... ............................... 12:00 p.m. — 4:00 p.m. Attorneys Committee Meeting Chair Carl P.A. Nelson rCQASSA C alifornia Association of Sanitation Agencies NOD YEAR CONFERENCE January 12-14,2011 Desert Springs, JW Marriott • Registration FRIDAY. First Name: Last Name: Nickname: E -mail: Title: Agency /Firm: Director Manager /Staff Associate Attorney: Guest First Name: Guest Last Name: ❑ Full Conference $425 ❑ Wednesday only $110 ❑ Thursday only $220 ❑ Friday only $110 11 Attorneys Committee Meeting $100 ❑ Guest (includes receptions and breakfast functions) $65 ❑ Guest for Conference Luncheon $50 ❑ Communications Committee Meeting $50 First Name: Last Name: Nickname: E -mail: Title: Agency /Firm: Director Manager /Staff Associate Attorney: Guest First Name: Guest Last Name: ❑.Full Conference $425 ❑ Wednesday only $110 ❑ Thursday only $220 ❑ Friday only $110 ❑ Attorneys Committee. Meeting- $1.0,0 ❑ Guest (includes receptions and breakfast functions) $65 ❑ Guest.for Conference Luncheon $50' . ❑ Communications Committee Meeting $50 Registration No. of Delegates include all functions x $425 = No. of Delegates, Wednesday only x $110 = No. of Delegates, Thursday only x $220 = No. of Delegates, Friday only x $110 = No. of Attorneys for Committee Meeting only x $100 = No. of Guests includes Receptions and Breakfast functions: x$ 65= No. of Guests for Conference Luncheon only x$ 50= Total: Payment Method, ❑ Online registration with credit card: visit us at www.casaweb.org and click on "Conferences" - Visa and MasterCard accepted online Purchase Order #: Mail check - Check #: IMPORTANT • $25 cancellations fee on or before Friday December 31, 201 • No refund for late cancellations after Friday, December 31, 2010 • Send a colleague if you can not attend, please notify the office Make checks payable to: CASA 1215 K Street, Suite 2290 is Sacramento, CA 95814 tel: (916) 446 -0388 fax: (916) 231 -2141