Agenda Packets - Board - 2010-03-25I'
Costa Mesa San#aq District
... an Independent Special District
AGENDA
Arlene Schafer
President
Robert ®oten
Vice President
James Ferryman
Director
R �
Gary Monahan
Secretary
Arthur Perry
Director
Public Comments. Any member of the public may address the Board. Speakers on agenda items should
identify themselves to the Clerk before the meeting so that their input can be provided at the time the item is
considered. Speakers on non - agenda items will be heard under Public Comments. Pursuant to State law, the
Board may not discuss or take action on non - agenda items except under special circumstances. Speakers must
limit their remarks to three minutes or as decided upon by the Presiding Officer. The Presiding Officer reserves
the right to declare any speaker out of order.
Obtaining Agenda Materials: The public is entitled to copies. of all documents that are made part of the
agenda packet. If any document or other writing pertaining to an agenda item is distributed to,all or a majority of
the Board after the packet is prepared, a copy of that writing may be obtained at the District offices at 628 W.
19th Street, Costa Mesa, California. The Clerk of the District may be contacted at (949) 645 -8400, ext. 223.
In. Compliance with` ADA: Contact Joan Revak, (949) 645 -8400, 48 hours prior to meeting if assistance is
needed (28 CFR 35.102.35.104 ADA Title II).
Regular Meeting - Thursday, March 25, 2010
RECOMMENDED
ACTION
CALL TO ORDER — 5:30 p. M. ;628 W. 19th Street, Costa Mesa
11. PLEDGE OF ALLEGIANCE — Director Monahan
III. INVOCATION— Thomas Fauth
IV. ROLL CALL (If absences occur, consider whether to deem those absences
excused based on facts presented for the absence — such
determination shall be the permission required by law.)
V. Announcement of Late Communications
NOTE: Unless directed otherwise by the Board of Directors, all actions shall be based
on /memorialized by the latest document submitted as a late communication.
VI. CONSENT CALENDAR All matters listed under the Consent Calendar are
considered to be routine and will be enacted in one motion in the form listed below.
There will be no separate discussion on these items prior to the time the Board votes
on the motion, unless members of the Board request specific items to be removed
from the Consent Calendar for discussion, in which event the item will be removed
from. the Consent Calendar and considered in its normal sequence on the agenda.
1totecting our community's health 6y providing solid waste and sewer collection services.
www.cmsdca.gov
-- Caste Mesa Santa. District March 25, 2010
AGENDAR Page 2
RECOMMENDED
ACTION
Reports
A. Minute Approval
1. Sewer System Committee Meeting —February 16, 2010
2. Recycling Committee Meeting —February 22, 2010
3. Special Meeting —Strategic Planning Workshop —February 20, 2010
4. Investment Oversight Committee Meeting —February 25, 2010
5. Regular Board of Directors Meeting — February 25, 2010
B. Operations Manager's Report
1. Refunds No Refunds
2. Occupancy Report and payment to Costa Mesa Disposal — February 2010 Approve
3. Monthly SSO Report to State Water Resources Control Board Receive & File
4. Waste Diversion Report — February 2010
5.. Contract Payment to CR Transfer for Recycling Services & Disposal
for February 2010
6. Ordinance Enforcement Officer's Report
7. Costa Mesa Community Run
C. Engineer's Reports
1. Project Status Report
2. Howard S. Wright Contractors Invoice in the amount of $169,475.83
D. Treasurer's Reports
1. Financial Reports as of February 28, 2010
2. Treasurer's Reports as of February 28, 2010
3. Warrant Register for the month of February 2010.in the amount of
$514,468.94
4. Directors' Compensation and Reimbursement of Expenses for the
Month of February 2010
END OF CONSENT CALENDAR - --
Receive & File
Ratify Payment
Receive & File
Update
Receive & File
Ratify Payment
Approve
Approve
Ratify Payments
Approve Compensation
& Ratify Expenses
(Protecting our community's health andthe environment 6y providing solid waste andsewer collection services.
u ww. crosdca.gov
-Costa Mesa SanitarvN District
AGENDA
ARE _ :SEND
VII. WRITTEN COMMUNICATIONS
VIII. PUBLIC COMMENTS
IX. MANAGER'S REPORTS
A. Letter of Opposition to Independent Contractor Withholding
B. CSDA Legislative Days in Sacramento — May 11 & 12, 2010
C. CMSD Resolution No. 2010 -776 in Support of the Local Taxpayer,
Public Safety and Transportation Protection Act of 2010
D. Website Update
E. CMSD Yard Security Acquisition Report
X. Recycling Committee
A. Monday, March 22, 2010, 12:00 p.m.,
CMSD Board Room, 628 W. 19th Street, Costa Mesa
(Directors Ooten and Monahan)
March 25, 2010
Page 3
RECOMMENDED
ACTION
Approve
Approve Attendance by
President Schafer, Director
Ferryman & General Mgr.
Scott Carroll
Note: The Recycling Committee will meet on. the above date and time
to discuss the matters on a separate agenda which is posted and made
a part of this agenda. Members of the public should refer to that
separate agenda for the items discussed and to be discussed. The
Board may take action on any of those items on this agenda.
XI. ENGINEER'S REPORTS
A. Inflow Reduction Program Status Report
B. Report on Bid Sewer Work
C. CMSD Project No. 129 — Bristol Street Sewer
Adopt Resolution
Accept Report
Approve
Accept Report
Accept Report
Accept Report
Approve 4th and Final Progress
Payment, Accept Improvements
as Complete, File Notice of
Completion, Exonerate Labor &
Materials Bond 35 Days after
Notice of Completion is recorded
& Exonerate Faithful'Performance
Bond, one year after Notice of
Completion is Recorded
(Protecting our community's health and the environment 6y providing, solid waste and sewer collection services.
u, -ww. crosdca.gov
,Costa Mesa Sanitaro District
AGENDA
XII. SEWER SYSTEM COMMITTEE
A.E SED
A. Tuesday, March 16, 2010
CMSD Board Room, 628 W. 19th Street, Costa Mesa
(Directors Monahan, Ooten and Perry)
March 25, 2010
Page 4
RECOMMENDED
ACTION
Note: The Sewer System Committee will meet on the above date and time
to discuss the matters on a separate agenda which is posted and made a
part of this agenda. Members of the public should refer to that separate
agenda for the items discussed and to be discussed. The Board may take
action on any of those items on this agenda.
XIII. TREASURER'S REPORTS
Accept Report
A. Budget Adjustment — OCSD Transferred Lines Approve
XIV. ATTORNEY'S REPORTS
A. Claim by Back Bay Center, Ltd. For Property at 2651 -2675 Irvine Avenue Status Report
(CMSD Project #168 — Irvine Pump Station Relocation)
XV. LOCAL MEETINGS (REMINDER: In accordance with AB 1234 (Gov. Code § 53232.5),
a report is required to be given by a Director for any meeting for which expense
reimbursement of any kind is provided. Note: For meetings for which the per diem
compensation is sought, the Operations Code provides that such compensation is
authorized for each day's service rendered as a Director.at the request of the Board (not to
exceed six days in one month), and certain meetings are specified as being eligible as set
forth in District Operations Code § 3.01.030. For meetings not so listed, the Board must
approve the service for it to be eligible for the per day compensation.)
A. Orange County Sanitation District (OCSD) (Director Ferryman) Accept Report
B. Santa Ana River Flood Protection Agency (SARFPA) Accept Report
(Director Perry)
C. Independent Special Districts of Orange County (ISDOC) Accept Report
(President Schafer)
D. Local Agency Formation Commission ( LAFCO) Accept Report
(President Schafer)
Independent Special Districts of Orange County (ISDOC) Consider Nomination for
Selection Committee Meeting —April 29, 2010 LAFCO Seat
E. California Special Districts Association (CSDA) Accept Report
(President Schafer)
CSDA Board of Directors Call for Nominations Seat B Nominate Arlene Schafer
for Reelection
(Protecting our community's health and the environment 6y providing solid waste and sewer collection services.
www.cmsdca.gov
`Costa. Mesa. Sanitaq :district �RE Y SE D March 25, 2010
AGENDA Page 5
RECOMMENDED
ACTION
F. California Association of Sanitation Agencies (CASA) Accept Report
1. CASA Spring Conference, April 28 -30, 2010 Consider Attendance
Newport Beach
G. Other Meetings Qualifying for Reimbursement under CMSD Report on Matters
Ordinance No. 55, Operations Code Section 3.01.030 Pertaining to CMSD
XVI. OLD BUSINESS
XVII. NEW BUSINESS
A. Presentation of Plaque from CMSD honoring Ed Fawcett, Costa Mesa Consider
Chamber of Commerce, at Mesa Verde Golf Classic on April 19, 2010
B. Special Meeting with Brent Ives for Draft Strategic Plan Schedule Meeting
Date
C. 39th Annual SWANA Western Regional Symposium in San Luis Obispo Approve Attendance
April 19 — 22, 2010 by Program Assistant
D. City Clerks Association of California Annual Conference in Ventura Approve Attendance
April 28 - 30, 2010 by District Clerk
XVIII. ORAL COMMUNICATIONS AND DIRECTOR COMMENTS
XIX. ADJOURNMENT
Protecting our community's health and the environment 6y providing solid waste and sewer collection services.
u, w. crosdca.gov
_,
•
COSTA MESA SANITARY DISTRICT
MINUTES OF SEWER SYSTEM COMMITTEE MEETING
FEBRUARY 16, 2010
Meeting Date I Item Number
03/25/10 1 VI. A. 1.
CALL TO ORDER- Board members of the Costa Mesa Sanitary District
met in Committee. session on February 16, 2010 at
10:30 a.m. at 628 W. 19th Street, Costa Mesa.
Director Monahan called the meeting to order at
10:30 a.m.
DIRECTORS PRESENT: Jim Ferryman, Gary Monahan, Bob Ooten
STAFF PRESENT: Scott Carroll, General Manager, Thomas A. Fauth,
Operations Manager; Sherry Kallab, Administrative
Manager; Rob Hamers, District Engineer; Karl
Dulake, Maintenance Supervisor; Debbie Bjornson,
Permit Processor; Joe Limon, Inspector; Paul
Guzman, Inspector
OTHERS PRESENT: Jim KOIk, EEC
MONTHLY SSO STATISTICS
Mr. Fauth reported no spills occurred since October 20, 2009.
CMSD INFLOW REDUCTION PROGRAM
Mr. Hamers reported Staff has been active during the recent rains. Mr. Limon reported he has
plugged over 200 manhole covers. Staff has seen a reduction in flow at the pumping stations. All
but one hole in the covers are either being sealed or plugged. Mr. Dulake reported he has
sealed over 280 manhole covers. Information from the meter OCSD installed on the east side
has been requested, but is not available yet. Staff has prepared spreadsheets to compare pump
station run times with rain dates of over one inch of rain dry weather dates. A report will be given
at the March 25, 2010 Board meeting.
Mr. Hamers provided the Committee with a questionnaire he, working with OCSD, developed for
the WDR Committee to send to member agencies for response by March 1, 2010. The
Committee reviewed the CMSD response to the questionnaire. Mr. Hamers stated inflow and
infiltration should be a small percentage of dry weather flow. OCSD is finding two to three times
the dry weather flow in some areas such as the Dover trunk. Mr. Fauth brought to the
Committee's attention normal flow averages of 211 million gallons a day compared to over 400
I
COSTA MESA SANITARY DISTRICT
MINUTES OF BOARD OF DIRECTORS SEWER SYSTEM COMMITTEE MEETING
FEBRUARY 16,,.2010 ,
PAGE 2
million gallons when we have wet weather flow per day. The report identifies the number of
gushers, runners, drippers and weepers in District lines. The two gushers identified in the CMSD
system have been repaired. Director Ferryman questioned if the District should be plugging the
manhole covers given the inadequate storm drain system and related flooding issues with City of
Costa Mesa streets. Mr. Hamers responded under WDR and OCSD ordinances it is the District's
responsibility to keep the water out of the sewer system. Director Monahan noted there are no
funds available for the City to address storm drain issues. Mr. Guzman reported the City of Costa
Mesa is raising manholes higher with new projects. The City of Newport Beach has been raising
all their manholes over the last five years. Staff will ask the City of Costa Mesa for a list of
flooded streets.
CMSD MAP UPGRADES /GEOGRAPHICAL INFORMATION SYSTEM /CMMS-
UPDATE
Jim Kolk, EEC, provided the Committee with an update of the progress of the GIS project.
Conversion of the data into GIS is almost complete. CMSD Staff is reviewing the maps noting
items needing correction. Updating the maps with requested corrections will be the final step in
the conversion process. Pipe segments and cleaning frequencies also were entered into the
database. Entry of lateral lines are almost completed. Mr. Hamers estimated there are 35,000
lateral lines in the District. Mr. Carroll has made a public records request for parcel data
information from the County Assessor's office and is waiting for a reply. Director Monahan stated
the City of Costa Mesa has sent all the information they can. Mr. Hamers agreed Mr. Kirkbr de
and the City of Costa Mesa have been very helpful. Mr. Fauth referred to an e -mail provided in
the packet indicating the first phase of the project is almost completed.
SCADA UPGRADE STATUS - UPDATE
Staff provided a report from TRC stating the project is 61% complete. The agreement states the
project will be completed by March 31, 2010. The headquarters and the pump stations should be
completed on time; however, the District Yard portion of the project cannot be implemented until
construction of the Yard building is complete. Director Ooten questioned if training is included in
the package. Mr. Fauth acknowledged training is part of the package.
CMSD SEWER CLEANING /CCTV PROGRAM - UPDATE
Mr. Fauth included the National Plant agreement updated to include an additional 400,000 linear
feet. The agreement has been sent to Dennis Keene, National Plant Services, for approval. The
agreement includes the agreed upon price of $.35 cents per linear foot, the sealing of manhole
covers and the one percent CCTV of the lines to validate the cleaning process. Director Ooten
recommended making a change in the last line of paragraph 6 of the agreement from pick holes
to vent holes and pick holes and to note the District standard is to leave one vent hole /pick hole
open per cover. Mr. Hamers stated the District inspectors and Mr. Dulake will provide a list or
accompany the crew noting the covers they want plugged.
FOOD SERVICE ESTABLISHMENT STATUS - UPDATE
Mr. Kolk, EEC, reported ten new initial inspections,186 "Best Management Practices"
investigations, 155 grease removal inspections and 46 total compliance inspections have been
conducted year to date. There are a few new food service establishments (FSEs). Pasta
f �
COSTA MESA SANITARY DISTRICT
fir MINUTES OF BOARD OF DIRECTORS SEWER SYSTEM COMMITTEE MEETING
FEBRUARY 16, 2010
PAGE 3
:gun
Connection, now located at 1969 Harbor Blvd, had issues with grease discharge at their previous
19th and Newport Blvd location. The Pasta Connection owners assumed since the new location
was previously a restaurant they did not have to submit plans to the District. The grease removal
device at the location is too small. EEC and CMSD Staff met with the owners and discussed
District requirements sizing. They were given several options; install a gravity grease interceptor,
use of smaller hybrid devices, or use the existing device as long as they provided adequate
maintenance. Adequate maintenance in their case is cleaning twice a day. They chose the less
expensive route of maintaining the existing interceptor. Paperwork regarding the required
maintenance was signed. Mr. Kolk has since received a call from a contractor requesting
information regarding what is required to install a grease interceptor at the facility and reported
they are working on plans for submittal to the District. Mr. Dulake reported he has had several
conversations with the contractor but no plans have been received at the District. Director
Ferryman questioned if the City should be sending owners to the District when plans are
submitted to them. Mr. Hamers advised the City is supposed to forward plans to both the District
and Mesa Water and that we have requested to be added to the City's sign off card when
construction is completed. Mr. Hamers stated we should also ask for non - approval of building
permits until the District has issued approval. Ms. Bjornson noted the Pasta Connection did not
submit plans to the City either. Director Monahan confirmed if a restaurant is opening where a
prior restaurant was located and does not stay open past a certain hour they are not required to
submit plans to the City. Staff will check with the Orange County Health Care Agency to see if
they can be of assistance regarding the issue. Staff will provide a report on the process using the
three establishments as examples. II Dolce has been inspected and has the appropriate
interceptor. The Meat Market only has minimal cooking in the form of an outdoor BBQ grill. There
® is potential to create FOG in the form of meat trimmings, but meat trimmings generally would not
be put down the drain. They do have a rendering barrel. EEC will keep an eye on the
establishment. In concluding, Mr. Kolk reported EEC Staff happened on a facility whose
interceptor was about to overflow. The problem was caused by a blockage downstream. The
interceptor was pumped the night before. Mr. Kolk advised either the pumper saw the condition
and did not report it or some of the grease had been passed down into the discharge side of the
interceptor causing the blockage. Mr. Fauth provided photographs of the Pasta Connection hydro
mechanical interceptor in the Committee packet.
SARBS -CWEA COLLECTIONS TRAINING SEMINAR 1 -21 -10
Mr. Fauth reported the training was well attended by Staff. Mr. Hamers gave a CMSD Sewer
Lateral Assistance Program (SLAP) presentation and it went very well.
CMSD PROJECTS:
PROJECT #101 — WESTSIDE PUMPING STATION ABANDOMMENT
A detailed project status report is included in the Board packet.
PROJECT #129 — BRISTOL STREET SEWER
Mr. Hamers advised a separate Attorney Client update is on the Board agenda. Director Ooten,
stated if he is briefed on the project he would be willing to meet with County Supervisors, to
discuss the issue. Mr. Carroll will have Staff contact Mr. Moorlach's office to set up a time to
1
COSTA MESA SANITARY DISTRICT
MINUTES OF BOARD OF DIRECTORS SEWER SYSTEM COMMITTEE MEETING
p'+ FEBRUARY 16,2010
PAGE 4
meeting date to discuss the issue. Mr. Hamers stated he is happy to set up a meeting to review
the project history for Director Ooten and believes a meeting with Mr. Moorlach is a good idea.
PROJECT #182 — CCTV RESULTS
Mr. Hamers provided a detailed report of the findings. The executive summary will be included in
the Board packet for the upcoming meeting. Problems are rated from one to five in either
structural or maintenance categories. The District has 239 grade five structural problems and 34
grade five maintenance problems. The District also has 1500 grade four problems. Grade five
are considered severe and should be fixed now. Grade four should be monitored because they
may soon be grade five. The report sets the stage for the District's repair program. Director
Ooten questioned if the project was completed. Mr. Hamers acknowledged the project is
complete. The recommended repairs will be a separate project. Mr. Hamers discussed the
District adopting the Uniform Cost Accounting Method to allow informal bidding for projects less
than $125,000. Mr. Carroll voiced his concerns regarding the public's perception of not bidding
out projects. Mr. Carroll discussed putting together new purchasing procedures regarding
purchasing limits, when we go out to bid, what type of bidding procedures we would follow and
what type of contract we would sign. Mr. Carroll agreed with Mr. Hamers it is more bureaucracy
and more time consuming but thinks we need to show there are procedures in place to show we
are managing the public's money properly. Director Ferryman questioned the scope dollar wise.
Mr. Hamers stated the first 60 structural repairs are estimated to cost around $700,000 to repair.
Director Ooten questioned if carryover funds from the prior year were available. Mr. Hamers
confirmed there are carryover funds.
•
PROJECT #186 — SEWER LATERAL ASSISTANCE PROGRAM
Mr. Hamers reported Staff decided four new two -way clean out standards was too confusing and
changed back to one standard. Mr. Hamers will sign off on the standard later today. It will
become part of the District's standard plans and specs. Mr. Fauth reported he contacted Earlene,
Rescue Rooter manager, requesting corrections to a document they created regarding the SLAP
program. Director Monahan questioned if the document could be used for other plumbers. Mr.
Fauth plans to provide a document for plumbers regarding the SLAP program requirements. Mr.
Fauth wants to make sure homeowners don't sign agreements with plumbers before the District
reviews the video of their lateral line. Mr. Fauth plans to have a seminar for plumbers to review
program requirements; the date has not been determined.
PROJECT #187— DISTRICT YARD
Mr. Hamers reported the District Yard project is moving along nicely and estimates the project
will probably be a little over 50% completed by this month's Board meeting.
5,000 GALLONS OF SEWER SPILLS INTO STORM DRAINS — LA JOLLA 1/22/10
Mr. Fauth provided a newspaper article regarding a 5,000 gallon sewer spill, noting the District is
preventing these type issues from happening.
OTHER •
k" . , I
COSTA MESA SANITARY DISTRICT
MINUTES OF BOARD OF DIRECTORS SEWER SYSTEM COMMITTEE MEETING
FEBRUARY 16, 2010
v �-
``,A,y PAGE 5
Director Monahan reported there are some housing projects moving forward and questioned the
District's progress on the connection fee upgrades. Mr. Hamers stated District legal counsel has
prepared preliminary information ready for Board discussion.
SSC MEETING SCHEDULE
The next meeting is scheduled for Tuesday, March 16, 2009 at 10:30 a.m.
PUBLIC COMMENTS
There were no public comments.
ADJOURNMENT
Director Ferryman adjourned the meeting at 11:50 p.m.
SECRETARY
•
PRESIDENT
I' 1
•
Meeting Date I Item Number
03/25/10 1 VI. A. 2..
COSTA MESA SANITARY DISTRICT
MINUTES OF RECYCLING COMMITTEE MEETING
February 22, 2010
The Costa Mesa Sanitary District Recycling Committee met at 12:00 p.m. at 628 W.
19th Street, Costa Mesa.
Directors Present: Robert Ooten and Arlene Schafer
Staff Present: Scott Carroll, Tom Fauth, Joan Revak, Teresa Gonzalez, AJ
Cully
Others Present: Trisha Throop, Community Relations Recycling Coordinator
CR &R
Director Ooten called the meeting to order at 12:00 p.m.
I. Recycling Committee Goals for 2009 -2010
Staff reviewed the Recycling Committee Goals for 2009 -2010 with no recommended
changes. Director Ooten requested Mr. Carroll incorporate projects from the Recycling
Committee Goals into the Strategic Plan. President Schafer suggested the latest version
of the CMSD video include the new Corporate Maintenance Yard after construction is
completed. Mr. Fauth explained the video is modularized so sections can be added or
subtracted easily. Director Ooten asked for staff input regarding ideas on how to proceed
with video changes.
II. Orange County Waste and Recycling Sub - Regional Meetings, Funding and
Grant Program
Mr. Fauth stated the Quarterly Grant Status Report will be completed this week. Funds in
the amount of $40,000 from the 2007 -08 combined grant between the City of Costa Mesa
and CMSD will reach a zero balance by the end of March.
The 2008 -09 Grant funds in the amount of $142,256 were received in January. This
cooperative grant will be used for public outreach and education between the Costa Mesa
Sanitary District, the City of Costa Mesa and the City of Huntington Beach. Staff is
working with Mr. Pat McNelly, OCSD, and Ms. Francine Kaplan, Master Gardener and
science teacher at Coast High School in Huntington Beach, to build a long -term,
sustainable program for local schools. Mr. Fauth proposed the purchase of 300 Earth
Machines to begin this endeavor.
Protecting our community's health by providing sold waste and sewer collection services.
w'urw.crosdcagov
Costa Mesa Sanitary District
Minutes of Recycling Committee Meeting
y,t\, February 22, 2010
Page 2
Provisions of this grant include one year to expend the funds, however, documentation is
in place to extend the program for three years. Mr. Fauth will continue to provide quarterly
reports.
Ms. Gonzalez stated that the funds for the new grant must be appropriated by the Board of
Directors at the February 25, 2010 Board Meeting.
III. 2009 Telephone Book Recycling Program
Ms. Revak reported the 2009 Telephone Book Recycling Program concluded with twenty
schools collecting 25 tons or 17,000 telephone books. Check presentations will be
completed by mid - March. Director Ooten requested staff send out a list of CMSD public
outreach programs to all Directors and schools in the area.
IV. Waste -Free Lunch
Ms. Cully reported on the successful Waste Free Lunch Day presentation given to Davis
Magnet School on January 26, 2010. Director Ooten and President Schafer suggested
Ms. Cully focus on increasing public awareness by drafting press releases for local
newspapers, cable TV, and CSDA Magazine to promote the CMSD recycling programs.
• V. CR &R Report on Other Agencies Recycling Programs
Ms. Throop of CR &R provided a revised version of the brochure prepared for CMSD
residents. Mail out will occur during the week of May 3,' 2010. Mr. Carroll requested that
the CMSD phone number be included as an additional resource to resolve customer
complaints.
A tour of the CRT facility is scheduled for Thursday March 11, 2010 at 10:00 a.m. for Mr.
Carroll and AJ Cully. Director Ooten expressed an interest in attending this tour as well.
Mr. Dean Ruffridge, Ms. Norma Fernandez, Ms. Trisha Throop and Mr. Scott Carroll met
earlier in the month to familiarize Mr. Carroll with CR &R.
Ms. Throop supplied Mr. Fauth with an inventory list of all vehicles used to service the
Costa Mesa Sanitary District.
The Recycle Revenue Report will be completed by the end of February 2010.
Director Ooten requested an update on when alternative fuel or natural gas trucks will
become part of the CR &R fleet. Ms. Throop stated that current trucks will be transitioned
out over the next couple of years and will be replaced with clean fuel vehicles.
Ms. Throop clarified delivery times for the bales of aluminum, PET, HDPE, and OCC for
the Costa Mesa Community Run and the Costa Mesa Safety Expo. Mr. Fauth requested
two bales of each type should be placed on a flat bed truck and brought to Estancia High
School on April 23, 2010 from 5:00 p.m. — 8:00 p.m. and April 24, 2010 from 7 a.m. to 1:00
p.m. The Safety Expo will be held on May 16, 2010 from 10:00 a.m. —2:00 p.m. at the fire
station across from Estancia High School.
Protecting our community's health by providing soCul waste and sewer collection services.
www.crosdcagov
•
•
Costa Mesa Sanitary District
Minutes of Recycling Committee Meeting
February 22, 2010
Page 3
Director Ooten requested an interactive model, such as a question wheel, be considered to
enhance the CMSD public outreach effort at community events. Director Ooten can
provide a contact name to a supplier.
VII. Report on Other CMSD Recycling Programs
Mr. Fauth reported that the SWANA founding chapter is hosting a workshop on March 19,
2010. Attendees must have Board approval to attend this conference as it is outside the
county boundary.
Mr. Fauth reiterated the dates for the two previously mentioned public outreach events, the
Costa Mesa Community Run April 24 -25, 2010 and Costa Mesa Community Summer
Safety Expo May 16, 2010.
Mr. Fauth discussed the removal of a Sharps container from the parking lot of Share Our
Selves Free Medical Clinic due to a recent issue with the County of Orange Health Care
Agency. Ms. Cully is working to relocate the Curbside sharps container to the Costa Mesa
Senior Center or to one of the current Stericycle pharmacy locations. Mr. Fauth stated his
goal is to discontinue working with Stericycle and move all pharmacies into the Curbside
program as soon as possible. Ms. Gonzalez added that due to current budget constraints,
the Board of Directors must approve any new locations prior to expanding the program.
Mr. Fauth increased his budget to cover five pharmacies plus Orange Coast College
Recycling Center.
Ms. Throop discussed the latest county outreach effort, WasteFreeOC.com. The campaign
aims to reduce waste by 10% in 2010 with practical applications for individuals to
accomplish the goal. The website is very comprehensive, filled with useful information and
interactive opportunities.
Ms. Cully requested clarification regarding payment of bus transportation for school
fieldtrips. Director Ooten and President Schafer stated CMSD will continue to pay for all
transportation costs associated with public outreach.
VIII. Public Comments
There was no public present at the meeting.
Director Ooten adjourned the meeting at 1:10 p.m.
Secretary
President
Protecting our community's health by providing soUd waste and sewer collection services.
www.crosdcagov
•
Meeting Date Item Number
03/25/10 VI. A. 3.
COSTA MESA SANITARY DISTRICT
MINUTES OF SPECIAL MEETING
FEBRUARY 20, 2010
The Costa Mesa Sanitary District held a Special Meeting at 8:30 a.m. on Saturday,
February 20, 2010 at 628 W. 19th Street, Costa Mesa.
Directors Present: Arlene Schafer, Bob Ooten, Gary Monahan, James Ferryman,
Art Perry
Staff Present: Scott Carroll, General Manager; Joan Revak, Office Manager /Clerk
of the District; Sherry Kallab, Administrative Manager; Tom Fauth,
Operations Manager Robin B. Hamers, District Engineer; Teresa
Gonzalez, Accountant; AJ Cully, Program Assistant
0 Others Present: Brent H. Ives, BHI Management Consulting
2459 Neptune Ct., Suite 110, Tracy, CA
President Schafer called the meeting to order at 8:30 a.m.
Director Ferryman offered the Board's appreciation to Staff for their great cooperation
and understanding, working well as a team and for being open- minded with all of the
changes taking place that will ultimately be the best for the District.
I. District Office Hours
General Manager Carroll reported, at the request of the Board, Staff researched the
possibility of District headquarters being open to the public every Friday and provided
the findings.
In 2006 the Board approved a 9/80 work schedule for District Staff to be consistent
with the benefits offered at the City of Costa Mesa. The recent restructuring of the
organization and the hiring of a General Manager provided a good time to reevaluate
the District's 9/80 schedule. Mr. Carroll provided a schedule where all employees
would maintain the benefit of a 9/80 schedule as well as providing access to the public
every Friday. The proposed work schedule provides for an equal number of
employees to staff the office every other Friday with the Maintenance Supervisor and
Accountant working every Friday and taking every other Monday as their flex day.
Minutes of Special Meeting
February 20, 2010
Page 2
Having the Maintenance Supervisor work every Friday will ensure all of the District's
assets are operating properly and efficiently to avoid any disruption during the busy
weekend. Both the Administrative Manager and Accounting Specialist will work on
Mondays to handle finance procedures and protocol.
Mr. Carroll stated he believes 9/80 work schedules are good for employee morale and
can be just as productive if not more when compared to traditional 5/40 work
schedules. The proposed schedule allows the District to achieve our objectives.
Mr. Carroll also proposed revising business hours to the public whereby the District
will be open to the public from 7:30 a.m. to 4:30 p.m. Monday through Thursday and
closing at 3:30 p.m. on Fridays.
Director Ooten moved to approve the new 9/80 work schedule effective March 15,
2010, keeping the District office open every Friday; and revising the hours the District
is open to the public to 7:30 a.m. to 4:30 p.m. Monday through Thursday and closing
at 3:30 p.m. on Fridays. Director Monahan seconded the motion. Motion passed 5 -0.
II. Strategic Planning Workshop
President Schafer introduced Mr. Brent Ives to facilitate the Strategic Planning
Workshop. Mr. Ives noted a Strategic Plan is a top level document setting forth the
District's mission, vision and core values. The Plan allows the Board to set the
foundation and direction for the strategy with specific input from the Board. Mr. Ives
will meet with Staff and put meat on the bones of the document in a review draft based
on the Board's direction. Each year the Board looks at the Plan as planning
methodology. The Board will be asked for guidance
A Mission Statement is important to an organization and was adopted at the July
2009 meeting:
"Protecting our community's health and the environment by providing solid waste and
sewer collection services"
A five -year vision for the CMSD was discussed and the following emerged
• Fair and appropriate sewer and trash rate structure
• Extending the life expectancy of our infrastructure
• Continue and support proactive spill mitigation & other requirements of the WDR
• A strong and stable organization
• Leading the way in diverting trash from landfill
• Maintain a respected image in the community (PR)
• Continue to provide public education
• • Update technologies as appropriate
• Evaluate service area expansion opportunities as they emerge
2
Minutes of Special Meeting
February 20, 2010
Page 3
A break from the workshop was taken at 10:10 a.m. and the workshop continued at
10:25 a.m.
A Vision Statement for the District was considered and the following were brought
forth:
• Eliminated areas in our sewer system requiring significant enhanced
maintenance
• Enjoys a positive reputation in the community
• Significantly lessened infiltration and inflow into our sewer system
• Mitigated calcium buildup in the sewer collection system
• Diverted as much solid waste as practical from the landfill
• Eliminated all public sewer system overflows
• Implemented modern technologies to all of our operations
• Completed Westside pumping station abandonment
• Diversified our revenue sources
• Continued our model sewer lateral program
• Implemented a working succession plan
• Maintained reasonable rates and reserves to support current and future
infrastructure needs
0 Core Values /Decision Filters were decided upon:
• Is it responsive to OUR CUSTOMERS?
• Is it COST EFFICIENT, PRACTICAL AND SENSITIVE to rates?
• Does it protect the ENVIRONMENT?
• Does it support our commitment to MAINTENANCE AND REHABILITATION
of our infrastructure?
• Does it support our EMPLOYEES to be productive and motivated?
• Does it support our commitment to RELIABILITY in the services we provide?
Strategic Elements are the basis of a balanced strategy and areas that the District
must consider to assure coverage and the following were set forth:
• Sewer Infrastructure
• Solid Waste
• Partnerships
• Public Relations
• Administrative Management
• Personnel /Organization
• Finances
•
3
n
n
Minutes of Special Meeting
February 20, 2010
Page 4
Objective and Strategy statements have a clear, concise statement covering the
District objective and strategy and the following were determined:
• Sewer Infrastructure
Our objective is to collect and transport wastewater to meet the needs of
existing and future customers. We will do this by careful management of the
collection infrastructure using prudent planning and maintenance, with
financial strategies to maintain sufficient capacity and respond to changing
regulatory demands.
• Solid Waste
Our objective is to manage the collection and recycling of residential trash in
the most economical and environmentally friendly way. We will do this by
looking for ways to improve efficiencies, achieve high customer satisfaction
and considering prudent new recycling methods.
• Partnerships
Our objective is to foster beneficial relationships to accomplish the goals of
the District. We will do this by embracing strategic ties with other
organizations, working closely with regulators, developing a deliberate
legislative agenda and participating in professional associations.
• Public Relations
Our objective is to inform and establish beneficial relations with the
community. We will do this by providing a high level of customer service
internally and through the careful management of service providers. We will
provide information to and seek feedback from our customers about our
programs, services and accomplishments through modern technologies, the
media and direct interactions with our customers.
• Administrative Management
Our objective is to create, maintain and implement policies and procedures to
ensure sound management of the District. We will conduct periodic reviews,
refine and implement policies and procedures, and assure the General
Manager has the direction and tools necessary for successful District
operations.
9
•
Minutes of Special Meeting
February 20, 2010
• Personnel/Organization
Page 5
Our objective is to employ and retain a high quality, motivated workforce. We
will do this by utilizing sound policies and personnel practices, offering
competitive compensation and benefits, providing opportunities for training,
development and professional growth, while ensuring a safe and secure
workplace.
• Finances
Our objective is to ensure the short and long -term fiscal health of the District.
The District will forecast and plan revenue and expenditures and maintain
appropriate reserves and investments to provide financial resources to fund
current and planned operations and projects.
Projects discussed during the Workshop were:
•
Sewer Infrastructure
•
Financial Audits
•
Rate Analyses
•
Pump Station Planning
•
Sewer System GIS
•
Succession Planning
•
Organizational Chart Reviews
•
Website Upgrade
•
Staff Development
•
Compensation and Benefits Reviews
•
Workplace Safety
•
Reduce Infiltration
•
Pursue Grand Funding
•
Mutual aid agreement with City /Districts for sewer specific operations
•
General Manager Performance Review Process
•
Overall District Policy Review
•
Sewer Cleaning Strategy
•
Preventative Maintenance Strategy
•
Consider a Comprehensive Asset Management Program
•
Modernizing District Operations
•
FOG Program /SSMP
C]
5
•
Minutes of Special Meeting
February 20, 2010
Plan Maintenance
Page 6
The Strategic plan will include recommendations for annual maintenance of the goals
and elements. An annual review includes:
• Review results of the current year
• Look at years 2 -4
• Forecast new year 5
Path Forward
• Work with Staff to develop a review draft
• Hold a Board "Tone Check" meeting
• Finalize draft —bring back to Board for final comments and approval
• Publish and circulate the District's Strategic Plan
111. Public Comments
There were no public comments as no public was present.
• IV. Adjournment
President Schafer adjourned the meeting at 12:13 p.m.
Secretary
C7
President
U
•
COSTA MESA SANITARY DISTRICT
Meeting Date Item Number
03/25/10 VI. A. 4.
MINUTES OF INVESTMENT OVERSIGHT COMMITTEE MEETING
February 25, 2010
CALL TO ORDER The meeting was called to order at 5:07 p.m. by Treasurer Marc Davis
ROLL CALL Committee Members Present:
Director Bob Ooten (rotating committee member)
Director Arthur Perry (rotating committee member)
Mr. Scott Carroll, General Manager
Staff Members Present:
Mr. Marc Davis, Treasurer
Ms. Joan Revak, Office Manager /Clerk of the District
Ms. Teresa Gonzalez, Accountant
NEW BUSINESS Review of Treasurer's Report
Mr. Davis reported that the District's portfolio was earning approximately
1.33% as of January 31, 2010, compared to LAIF earning approximately
0.56 %, and the duration of the District's underlying securities was 1.13 years.
During the month of January one security was called and two more securities
were subsequently called in February. It is expected that additional
securities will be called due to the interest yields of the callable securities
being around the 3% range. With the available cash funds from the called
securities two new investments were purchased in February. The recently
purchased securities are a Freddie Mac at a 5 year maturity and 3.0% yield,
and a federal home loan security at a 3.5 year maturity and 2.3% yield.
Mr. Davis stated that the District's philosophy is not to go out and do a lot of
speculation on the interest market. When investment funds become
available Mr. Davis reviews the District's cash flow requirements and invests
only the funds that will not be immediately needed and will go out and invest
these funds for as long as possible. The District holds the securities until
maturity or until called.
Mr. Davis made a reference to the Yield Curve Data of the January 31, 2010
Treasurer's Report and reported that the District is doing well compared to
the other benchmarks, being only below the 5 year and 3 year T- Notes.
Director Perry inquired how we compare to the School District and to the City
of Costa Mesa. Mr. Davis responded that he will provide City comparison
information on the next report.
•
•
•
MINUTES OF INVESTMENT OVERSIGHT COMMITTEE MEETING February 25, 2010
Page 2
Update on Receipt of Annual Charge
The 4th tax apportionment was received in January. The annual charges
received as of January 31, 2010 by the Sewer and Trash funds were 56% of
the assessed annual charges, compared to 56% collected last year during
the same period. The general tax collected was 53% of the assessed
amount compared to 57% collected last year. The general tax collection is
lower this year due to Prop 1 A withholding.
PUBLIC COMMENTS There were no items discussed under public comments.
ADJOURNMENT The meeting adjourned at 5:23 p.m.
Approved by:
Secretary, Costa Mesa Sanitary District
Board of Directors
President, Costa Mesa Sanitary District
Board of Directors
r '
C7
•
Meeting Date I Item Number
03125/10 1 VI. A.5..
COSTA MESA SANITARY DISTRICT
MINUTES OF BOARD OF DIRECTORS REGULAR MEETING
FEBRUARY 25, 2010
CALL TO ORDER
PLEDGE OF
ALLEGIANCE
INVOCATION
ROLL CALL
DIRECTORS PRESENT:
DIRECTORS ABSENT:
The Board of Directors of the Costa Mesa
Sanitary District met in regular session on
February 25, 2010 at 5:30 p.m. at 628 W.
19th Street, Costa Mesa.
General Manager Scott Carroll led the
Pledge of Allegiance.
Mr. Fauth gave the invocation.
Arlene Schafer, Robert Ooten, Gary
Monahan, James Ferryman, Art Perry
STAFF PRESENT: Scott Carroll, General Manager; Joan Revak,
Office Manager /Clerk of the District; Robin B.
Hamers, District Engineer; Alan Burns, Legal
Counsel; Tom Fauth, Operations Manager;
Teresa Gonzalez, Accountant; Marc Davis,
Treasurer
OTHERS PRESENT
CONSENT CALENDAR
Director Ferryman moved to approve the Consent Calendar as presented. Director Ooten
seconded the motion. Motion carried 5 -0.
•
U
COSTA MESA SANITARY DISTRICT
MINUTES OF THE BOARD OF DIRECTORS REGULAR MEETING
HELD FEBRUARY 25, 2010
REPORTS
MINUTE APPROVAL
Minutes of Sewer System Committee
Meeting — January 19, 2010
Minutes of Recycling Committee Meeting
— January 25, 2010
Minutes of the Regular Board of
Directors Meeting — January 28, 2010
Minutes of Special Closed Session
Meeting — February 2, 2010
Refunds
Occupancy Report and Payment of
$196,786.16 to Costa Mesa Disposal —
February 2010
Monthly Spill Report to State Water
Resources Control Board
Waste Diversion Report for January
2010
PAGE 2
The Minutes of the Sewer System
Committee Meeting of January 19, 2010
were approved as distributed.
The Minutes of the Recycling Committee
Meeting of January 25, 2010 were
approved as distributed.
The Minutes of the Regular Board of
Directors Meeting of January 28, 2010
were approved as distributed.
The Minutes of the Special Closed Session
Meeting of February 2, 2010 were
approved as distributed.
There were no refund requests for the
month of January 2010.
The Trash Occupancy Count documented
a decrease of 8 units for the occupancy
report for solid waste collection as of
February 1, 2010. Therefore, the total for
January is 21,494 and the payment of
$196,786.16 was ratified.
The Monthly Spill Report to the State Water
Resources Control Board (SWRCB) for
February 2010 was accepted as submitted.
The Waste Diversion Report dated January
2009 was accepted as submitted.
Contract Payment of $156,799.95 to The contract payment of $156.799.95 to CR
CR Transfer — January 2010 Transfer for recycling services and disposal
for the month of January 2010 was ratified as
submitted.
COSTA MESA SANITARY DISTRICT PAGE 3
MINUTES OF THE BOARD OF DIRECTORS REGULAR MEETING
HELD FEBRUARY 25, 2010
•
Contract Payment of $9,366.70 The contract payment of $9,366.70 to CR
to CR Transfer — Santa Ana Transfer for recycling services and disposal
Heights /Newport Beach — January for Santa Ana Heights /Newport Beach for the
2010 month of January 2010 was ratified as
submitted.
Ordinance Enforcement Officer's
Report
ENGINEER'S REPORTS
Project Status Report
The Ordinance Enforcement Officer's Report
dated February 11, 2010 was accepted as
submitted.
The Project Status Report dated February
2010 was accepted as submitted.
Howard S. Wright Contractors Invoice The Howard S. Wright Invoice for work
in the amount of $89,661.80. performed through January 31, 2010 in the
amount of $89,661.80 was ratified as
submitted.
1:1
TREASURER'S REPORTS
Financial Report as of January 31,
2010
Treasurer's Report as of January 31,
2010
Warrant Register for the month of
February 2010 in the amount of
$1,052,312.51
Directors Compensation &
Reimbursement of Expenses for the
month of January 2010.
•
The Financial Report as of January 31, 2010
was accepted as submitted.
The Treasurer's Report as of January 31,
2010 was accepted as submitted.
Warrant Resolution #CMSD 2010 -08 was
approved, authorizing the President and
Secretary to sign the warrant ratifying the
payment of certain claims and demands, and
specifying the funds out of which the same
were paid in the amount of $1,052,312.51.
Director Compensation and Expense
Reimbursements for the month of January
2010 were approved and ratified as follows:
President Schafer: $1,326.00 + $144.08
Vice President Ooten: $1,326.00 + $128.50
Director Monahan: $442.00
Director Ferryman: $1,326.00 + $137.63
Director Perry: $1,105.00 + $169.25
COSTA MESA SANITARY DISTRICT PAGE 4
MINUTES OF THE BOARD OF DIRECTORS REGULAR MEETING
HELD FEBRUARY 25, 2010
•
END OF CONSENT CALENDAR
WRITTEN COMMUNICATIONS
Ms. Revak presented the 2009 Annual Report for the Southern California Alliance of
Publicly Owned Treatment Works for the Board's perusal.
PUBLIC COMMENTS
President Schafer noted there were no public present and, therefore, no public
comments.
MANAGER'S REPORTS
STANDBY POLICY
Mr. Carroll reported on Staff's research on the possibility of revising the District's current
standby policy. Mr. Carroll recommended the Board of Directors approve repealing Rule
13, Section 2 of the District's Personnel Rules and Regulations and replacing it with the
revised policy presented. Mr. Carroll noted the District is not a large enough organization
to have a pool of standby employees and enforcing the District's standby policy would
create an unfair and inconsistent working condition and a possible hardship. Mr. Carroll
pointed out in the future, there may become a time when the District has to assign an
employee to be on a standby status. Mr. Carroll recommended revising the District's
existing policy to reflect current industry standards and to ensure compliance with the Fair
Labor Standards Act (FLSA).
Mr. Carroll noted the District will continue with its current practice of using C &R Drains as
its first responder for after hour service calls and the District's Maintenance Supervisor
will continue to be the secondary responder. The report along with the revised Standby
Policy was reviewed and approved by District Counsel.
Director Ooten motioned to approve the revised Standby Policy. Director Monahan
seconded the motion. Motion carried 5 -0.
RECYCLING COMMITTEE - MONDAY, FEBRUARY 22, 2010
Director Ooten reported on the Recycling Committee meeting held February 22, 2010.
Director Ooten provided a report on the Grant from the Regional Recycling and Waste
Diversion Grant program.
•
•
COSTA MESA SANITARY DISTRICT PAGE 5
MINUTES OF THE BOARD OF DIRECTORS REGULAR MEETING
HELD FEBRUARY 25, 2010
Ms. Revak reported award presentations at the schools have begun and will continue
through the month of March 2010.
Staff is working with Davis School on a "Waste Free" lunch program, encouraging
students to bring lunches with limited waste packaging going into the waste stream.
Trisha Throop gave a report on CR &R. A tour of the CR &R facility is scheduled for
March 11, 2010 at 10:00 a.m. and AJ Cully, Program Assistant, is organizing the tour.
Mr. Fauth requested the topic of the 3rd Annual Costa Mesa Community Run on April 23-
24, 2010 be addressed to enable Staff participation.
Director Ferryman moved to consider CMSD participation in the Costa Mesa Community
Run & Expo because the need arose after the agenda was posted and action needs to be
taken prior to the next Board meeting. Director Perry seconded the motion. Motion
carried 5 -0.
Director Perry moved to approve District participation in the Costa Mesa Community Run
& Expo being held on April 23 -24, 2010. Director Ferryman seconded the motion. Motion
passed 5 -0.
iENGINEER'S REPORTS
PROJECT #129 BRISTOL STREET SEWER CONSTRUCTION UPDATE
President Schafer announced the Closed Session on Project #129 will be held at the end
of the meeting.
PROJECT #101 — WESTSIDE PUMPING STATION UPDATE
Mr. Hamers provided the Board with an update on the Project #101 Westside Pumping
Station Abandonment that involves abandonment of six Costa Mesa Sanitary District
pumping stations.
The Orange County Sanitation District (OCSD) intends to begin a two to three year
design phase beginning July 1, 2010 followed by a two year construction schedule for the
regional Southwest Costa Mesa Trunk Sewer. The trunk sewer will allow the CMSD to
abandon six pumping stations, allow Newport Beach to abandon one pumping station,
allow abandonment of one private pumping station and alleviate the need for the north
half of the Banning Ranch to contain a pumping station upon its development.
Mr. Hamers stated previous CMSD estimates disclose the CMSD requires approximately
$2 -3 million to abandon its pumping stations. Project #101 West Side Pumping Station
Abandonment receives a yearly contribution of $250,000 from the yearly capital
improvement program and the 2010 -2011 fiscal year will be the 4th yearly contribution,
•
COSTA MESA SANITARY DISTRICT PAGE 6
MINUTES OF THE BOARD OF DIRECTORS REGULAR MEETING
HELD FEBRUARY 25, 2010
giving the CMSD the approximate funds necessary for abandonment of the President
Pumping Station and the Canyon Pumping Station, two largest pumping stations being
abandoned.
Mr. Hamers further informed the Board the 2010 -2011 Capital Improvement Program will
also include a proposal to begin project coordination, easement acquisition and
conceptual design with OCSD and the various agencies and entities involved, including
the City of Costa Mesa as owners of Canyon Park, the City of Newport Beach as owners
of one of the pumping stations to be abandoned and as owner of the transmission sewers
the CMSD desires to use for abandonment of the CMSD 19th Street Pumping Station, the
County of Orange as owners of the land where the City of Newport Beach and CMSD
sewers will connect to the OCSD trunk and the County as owners of the land where the
OCSD Southwest Costa Mesa Trunk Sewer will be located. Mr. Hamers will begin actual
design of the abandonment construction plans on July 1, 2011.
Mr. Hamers noted when the CMSD constructed the first leg of the abandonment sewer
system in the City of Costa Mesa's Canyon Park, environmental review was required and
Coastal Commission approval needed. Initial discussions with OCSD will include whether
an EIR is required and the lengthy timeframe within which this will be accomplished. It is
also possible resistance to the regional sewer may occur from environmental groups due
to the raw land nature of the area as well as from the standpoint of bringing up arguments
over whether the project is a precursor to extending 19th Street as it did when these
regional sewers were first discussed in the 1980s.
Staff is preparing the design cost for abandonment construction plans and will have this
proposal available to the Board during the Fiscal Year 2010 -11 budget review process.
The total amount saved to date for the President Pumping and the Canyon Pumping
Stations is $750,000.
PROJECT #182 ANALYSIS OF CCTV RESULTS
Mr. Hamers provided the Board with an update on Project #182, Analysis of CCTV
Results. The report resulted from analyzing the closed circuit television data acquired
during the OCSD Cooperative Projects Grant Program (CMSD #170). The project report
sets the stage for the yearly system wide repairs necessary to ensure the system works
efficiently and reaches its life expectancy without experiencing significant and expensive
failures.
The CMSD sewer system includes 216 miles of sewer mains, all of which were televised.
The report shows 239 reaches (manhole to manhole) each contained one or more Grade
5 structural ratings and another 34 reaches each contained one or more Grade 5
maintenance ratings thereby indicating 283 reaches are in need of immediate repair.
Ratings vary from one to five (1 -5) and Grade 5 ratings are considered severe and in
need of immediate repair. Grade 4 ratings indicate the need for monitoring and future
repair.
0
COSTA MESA SANITARY DISTRICT PAGE 7
MINUTES OF THE BOARD OF DIRECTORS REGULAR MEETING
HELD FEBRUARY 25, 2010
Mr. Hamers reported cost estimates shown in the project report indicate the first 30
reaches with structural deficiencies plus the first 30 reaches with maintenance
deficiencies can be repaired for a total of approximately $700,000, exclusive of staff time.
Director Ferryman commented on the large number of severe ratings needing immediate
repair and suggested repairing the sewer mains in a shorter period of time. Mr. Carroll
stated Staff would suggest a 3, 4 and 5 year plan in the budget process to finance the
repairs.
SEWER SYSTEM COMMITTEE
Director Monahan provided a report on the Sewer System Committee that met on
February 16, 2010 and reported there were no monthly spills. Jim Kolk of EEC provided
an update on the GIS to the Committee.
Director Monahan also reported on a couple of high rises coming forward and stated the
need for the District to revise fixture fees.
TREASURER'S REPORTS
• Investment Oversight Committee
The Committee discussed the January 2010 Treasurer's Report. Mr. Davis
reported the District is on target in receiving property tax funds.
Budget Adjustment for District Yard
Mr. Davis stated additional funds in the amount of $283,142 are required for the
construction of the District Yard and provided a list of the line items requiring
additional funds.
Mr. Davis reported the original contingency budget was 2% of construction costs
and a more realistic contingency is 10% of construction costs. The additional costs
for the construction of the District Yard are being funded through transfers from the
Solid Waste and Liquid Waste Funds. The Solid Waste Fund has adequate
contingency funds available for fiscal year 2009 -10 from which the transfer can be
made. With this transfer, the Liquid Waste fund will only have approximately
$113,400 of unrestricted available funds remaining for the balance of the fiscal
year. Director Ferryman moved to transfer funds in the Solid Waste and Liquid
Waste Funds as recommended by Mr. Davis. Director Monahan seconded the
motion. Motion passed 5 -0
0
•
COSTA MESA SANITARY DISTRICT PAGE 8
MINUTES OF THE BOARD OF DIRECTORS REGULAR MEETING
HELD FEBRUARY 25, 2010
Budget Calendar for Fiscal Year 2010 -11
Mr. Davis presented the Budget Calendar for Fiscal Year 2010 -11 and requested
the Board set dates for a Special meeting to review the preliminary budget. The
Board set the Special meeting for Thursday, May 13, 2010 at 5:30 p.m. The Board
set the date for the public hearing to adopt sewer and trash charges on Thursday,
July 29, 2010 at 6:00 p.m. Ms. Revak will ensure the postcards notifying property
owners of the public hearing will be in the mail no later than June 14, 2010.
Budget Adjustment for Recycling Grant
Mr. Davis reported the District was successful in obtaining an Orange County
Waste and Recycling Cooperative Grant in the amount of $142,256 with the City of
Costa Mesa and the City of Huntington Beach participating. Director Ferryman
moved to approve the budget adjustment in the amount of $142,256 to recognize
the grant and provide an appropriation for grant - related expenses. Director
Monahan seconded the motion. Motion carried 5 -0.
ATTORNEY'S REPORTS
Claim by Back Bay, Ltd. For Property at 2651 -1675 Irvine Avenue
(CMSD Project #168 — Irvine Pump Station Relocation)
Mr. Burns provided a progress report on the Back Bay litigation, indicating there
has been no breakthrough and the attorney handling the case has left the firm. Mr.
Burns will continue to monitor the progress, demand monthly progress reports,
and, when appropriate, provide input.
Ordinance Enforcement Officer — Proposed MOU
Mr. Burns provided an update on the progress of the efforts by the District and the
City to adopt a MOU with the City of Costa Mesa for code enforcement and
jurisdictional matters. Mr. Burns reported there has been no progress since the
last report. Mr. Burns will continue negotiating the MOU with the City of Costa
Mesa. Discussion ensued on using the City's code enforcement officers and civil
citation fines. The Board of Directors requested a presentation by Staff on the
subject of code enforcement officers and a citations.
Adoption of County's Version of Conflict of Interest Code to Allow Electronic
Filing — CMSD Resolution No. 2010 -775
Mr. Burns reported the Clerk of the Board of Supervisors has implemented an
electronic filing system and requests those entities filing with the Clerk of the Board
of Supervisors adopt a new version of the conflict of interest code to implement
that electronic filing system.
•
COSTA MESA SANITARY DISTRICT PAGE 9
MINUTES OF THE BOARD OF DIRECTORS REGULAR MEETING
HELD FEBRUARY 25, 2010
Mr. Burns advised the Board of Directors the state legislature enacted the Political
Reform Act of 1974 which mandated, inter alia, that local government bodies adopt
conflict of interest codes that require disqualification and disclosure, including
annual reporting, of interests that constitute a financial conflict of interest. The
legislature adopted a model code that could be adopted by reference and which
would be automatically updated as the state amended the model code. The
District adopted that model code.
The Clerk of the Board of Supervisors is the designated filing officer for the annual
statements that must be filed. That Clerk has instituted an electronic filing system
and has asked those entities that file with the County to adopt their version of the
model code so she can assure consistency. This resolution does so. There is no
need to amend the District Operations Code as it merely recites that we have
adopted the state model code.
The state law also provides that code adopting agencies review their codes on a
biennial basis to verify that the designated employees that are listed as being
subject to reporting are appropriate, as well as their disclosure categories. This
action will also serve to constitute our biennial review.
Director Monahan moved to adopt CMSD Resolution No. 2010 -775. Director Perry
seconded the motion. Motion passed 5 -0.
Mr. Fauth requested the topic of the District web site be addressed to enable Staff to go
forward in getting the CMSD web site up and running. Director Monahan moved to
consider the District web site because the need arose after the agenda was posted and
action needs to be taken prior to the next Board meeting. Director Ooten seconded the
motion. Motion carried 5 -0.
Mr. Fauth presented the options available for the web site and requested the Board
provide direction in going forward. Mr. Carroll recommended getting the web site up and
running and during the budget process to allocate funds to enhance the process. The
Board of Directors agreed on this approach.
Director Ooten requested the Board consider a non - agenda item because the need arose
after agenda posting and action needs to be taken prior to the next Board meeting.
Director Ferryman moved to consider the non - agenda item. Director Monahan seconded
the motion. Motion carried 5 -0.
Director Monahan moved to approve Director Ooten's attendance at a Solid Waste
meeting in Arcadia on March 19, 2010. Director Perry seconded the motion. Motion
carried 5 -0.
It was noted the Sewer System Sub - Committee is scheduled to meet on March 19, 2010
and Director Ferryman will attend in place of Director Ooten.
C
COSTA MESA SANITARY DISTRICT PAGE 10
MINUTES OF THE BOARD OF DIRECTORS REGULAR MEETING
HELD FEBRUARY 25, 2010
LOCAL MEETINGS
ORANGE COUNTY SANITATION DISTRICT (OCSD)
Director Ferryman informed the Board he is no longer the Vice Chairman of the
Ground Water Replenishment Committee, although he still serves on the Steering
Committee. Director Ferryman stated no other business significant to the Costa
Mesa Sanitary District was discussed.
SANTA ANA RIVER FLOOD PROTECTION AGENCY (SARFPA)
Director Perry stated there was nothing to report.
INDEPENDENT SPECIAL DISTRICTS OF ORANGE COUNTY ( ISDOC)
Director Ooten reported on the ISDOC Quarterly meeting held at 11:30 a.m. on
February 25, 2010.
LOCAL AGENCY FORMATION COMMITTEE ( LAFCO)
• Director Schafer reported the agenda consisted of LAFCO office matters.
ORANGE COUNTY COUNCIL OF GOVERNMENTS
There was nothing to report on OCCOG.
CHAMBER OF COMMERCE
There was nothing to report on the Chamber of Commerce.
CALIFORNIA SPECIAL DISTRICTS ASSOCIATION (CSDA)
President Schafer reported on progress in planning for the CSDA conference being
held in Newport Beach in September 2010.
CALIFORNIA ASSOCIATION OF SANITATION AGENCIES (CASA)
There was nothing to report on CASA.
OLD BUSINESS
There was no old business to discuss.
• NEW BUSINESS
There was no new business to discuss.
COSTA MESA SANITARY DISTRICT PAGE 11
MINUTES OF THE BOARD OF DIRECTORS REGULAR MEETING
HELD FEBRUARY 25, 2010
0
ORAL COMMUNICATIONS AND DIRECTOR COMMENTS
Director Monahan reported no decision has been made on the Orange County
Fairgrounds and the City is in daily contact with the Governor to pursue some kind of local
control by the City of Costa Mesa (CCM) and Orange County.
Director Monahan reported stimulus money coming through is for low income /senior
housing, however, there are so many federal regulations to go through and by the time
the City goes through them, it is too late to use the funds.
CCM budget review was held with Staff projecting a $4.6M hit to unrestricted reserves
after $22M in cuts last year. More cuts will be necessary.
CLOSED SESSION
President Schafer adjourned the meeting to a Closed Session at 7:50 p.m.
The Closed Session was adjourned at 8:20 p.m.
President Schafer re- opened the regular meeting and reported direction was given
regarding the anticipated litigation.
President Schafer adjourned the meeting at 8:21 p.m.
Secretary
President
Meeting Date Item Number
03125110 Vl. B.
COSTA MESA SAN, TA,(V' Drsz�rcr
Memorandum
. , .an Independent Special District
To: Board of Directors
Via: Scott Carroll, General Manapo fj
From: Thomas A. Fauth, Operations Manager
Date: March 25, 2010
Subject: Operations (Manager's Report
Summary
Ta ���ej ���
This report summarizes major points for seven operations topics covering Refunds,
Occupancy, Sanitary Sewer Overflows, Waste Diversion, CR Transfer Contract
Payment, CMSD Ordinance Enforcement Officer's Report and the Costa Mesa
Community Run. .
Staff Recommendation
The Board of Directors takes the following action:
• Approve Analysis Item 2.
• Ratify Analysis Item 5.
• Receive and file Analysis Items 1, 3, 4, 6, and 7.
/Ana is
1. Refunds: No Refunds for February 2010. Reviewed at 3 -22 -10 Recycling
Committee Meeting.
2. Occupancy Report and payment to Costa Mesa Disposal — March 2010:
Trash Occupancy Count totals 21,494 for March 2010, the same as
February 2010. The rate of $9.1554 per unit results in a payment of
$196,786.16 to be ratified on the April 2010 warrant list. Reviewed at 3 -22-
10 Recycling Committee Meeting.
Protecting our community's health and the environment by providing solid waste and sewer collection services.
www.crosdcagov
Board of Directors
March 25, 2010
Page 2 of 3
3. Monthly SSO Report to State Water Resources Control Board: There have
not been any SSOs in CMSD during CY2010. The total number of SSOs for
CY 2009 remained at 10. The last SSO occurred on October 20, 2009
when 300 gallons spilled from a private sewer lateral grease interceptor.
Reviewed at 3 -16 -10 Sewer System Committee Meeting.
4. Waste Diversion Report — February 2010: Of 3,025.79 Total Tonnage CR &R
collected from the Ci of Costa Mesa, part of Newport Beach and
unincorporated areas range County within the District, 1,526.15 tons
(50.44 %) were divertedjrecyelgd) and 1,499.64 tons were landfilled. You
will notice that the diversion rate stayed consisted throughout the year.
Reviewed at 3 -22 -10 Recycling Committee Meeting.
5. Contract Payment to CR Transfer for Recycling Services & Disposal for
February 2010: Payment of $52.22/Tori for 3,025.79 Total Tonnage
collected from the District results in a Total Payment of $158,006.79 for
February 2010. The total tonnage of refuse collected in February 2010
represents a decrease of 156.26 tons from the 3,182.05 tons collected in
January 2010, continuing the decreasing trend since December 2009.
Reviewed at 3 -22 -10 Recycling Committee Meeting.
6. Ordinance Enforcement Officer's Report: Isidro Gallardo continued
enforcing proper trash container storage along with the City of Costa Mesa
Code Enforcement Officers. Isidro will provide a summary of his courtesy
notice distributions for first -time and second -time notices. Reviewed at 3 -22-
10 Recycling Committee Meeting.
7. Costa Mesa Community Run: The third annual Costa Mesa Community Run
is set for Saturday morning at 8 a.m., April 24, 2010. The proceeds benefit
the Foundations of TeWinkle Middle School, Costa Mesa Middle School,
Estancia High School and Costa Mesa High School. On February 25, 2010,
the CMSD Board approved CMSD support for and Staff participation with a
manned public outreach booth on both the Friday evening before and
Saturday morning during the run. CMSD Staff meet weekly with the
planning committee. Please note the following specifics:
a. The $500 CMSD sponsorship fee is waived.
b. Up to four CMSD Staff and family members may run. either the 2K. or
5K course for free.
c. CR &R will provide a static flatbed display touting the many aspects of
recycled bales of plastics, aluminum cans and cardboard. A count the
cans contest will be held awarding approximately, four $25 gift
certificates to the closest guesses, similar to the Safety EXPO.
d. CR &R also will provide disposable trash cans for the event.
e. Approximately nine hours of overtime will be required for each of two
Staff members to man the CMSD public outreach booth.
f. The CMSD logo was added to the event advertising.
Board of Directors
March 25, 2010
Page 3 of 3
g. The FddaY evening a1Penda includes recognizing veterans, the
Marines 1 Battalion, 5t Marines, a presentation of the colors and
several bands.
Approved at the 2 -25 -10 Regular Board Meeting.
Legal Review
None
Financial Review
The cost to Costa Mesa Disposal for collecting refuse within District boundaries is
$196,786.16. Funds for this expenditure and encumbrance are within the Approved
FY 2009/10 Budget.
The cost to CR Transfer for recycling services is $158,006.79. Funds for this
expenditure and encumbrance are within the Approved FY 2009/10 Budget.
Staff estimates the overtime cost to work the CMSD public outreach 'booth at the
Community Run is $520.
Committee Recommendation
Analysis Items 1, 2, 4, 5, 6 and 7 are ongoing solid waste operations topics and will be
reviewed at the Recycling Committee Meeting on March 22. Any comments and/or
recommendations from the committee will be brought forward to the Board for
discussion at tonight's meeting.
On March 16, the Sewer System Committee reviewed Analysis Item 3. The committee
received and filed the report and made no further comments to Staff.
Public Notice Process
Copies of this report are on file with the entire agenda packet at District Headquarters.
Alternative Actions
1. Refer the matter back to Staff for more information.
Financial Reviewed
Sherry Kallab
Administrative Manager
��S�SANIl,IJ#P y i
0.t o0o e" G�
f ' -
COSzA �fES.A SA , TANY
xA'� DisqRicT
•
Meeting Date Item Number
03/25/10 1 VI. B. 1.
... an Independent Specia(District
Memorandum
To:
Board of Directors
From:
Debbie Bjornson
Date:
March 1, 2010
Subject:
REFUND REQUEST FOR BOARD APPROVAL
There are no refund requests for the month February 2010.
Debbie Bjornson
Permit Processing Specialist
Protecting our community's health by providing solid waste and sewer collection services
costamesasanitarydistrict.org
Board of Directors
Arlene Schafer
Robert Ooten
Gary Monahan
Arthur Perry
James Ferryman
Staff
Scott C. Carroll
General Manager
Robin B. Hamers
District Engineer
(949) 631 -1731
Joan Revak
Office Manager -
Wof the District
Alan R. Burns
Legal Counsel
Marcus D. Davis
Treasurer
Phone
(949) 645 -8400
Fax
(949) 650 -2253
Address
628 W. 19th Street
Costa Mesa, CA
92627 -2716
r�
Printed on
Recycled Paper
Meeting Date Item Number
03/25/10 VI. B. 2.
Costa Mesas Sani 0 ta, ]District
... an Inbepenbent Special District
March 1, 2010
Board of Directors
Costa Mesa Sanitary District
628 W. 19th Street
Costa Mesa, CA 92627 -2716
SUBJECT: TRASH OCCUPANCY COUNT
Dear Board of Directors:
There has been no increase in the number of units for the occupancy
report for solid waste collection as of March 1, 2010; therefore, the total
occupancy count for March is 21,494.
Staff recommends the following:
1. The Board of Directors accepts the occupancy count as presented
using 21,494 as the correct number of units.
2. The Board of Directors directs staff to prepare a warrant to Costa Mesa
Disposal for March collection based on this occupancy report so
long as the contractor fulfills the obligations of the agreement. Said
payment in the amount of $1.96,786.16 to be ratified on the April 2010
warrant list.
Sincerely,
D.4 Oa4#-
Thomas A. Fauth
Operations Manager
cc: Costa Mesa Disposal
Debbie Bjornson
Permit Processing Specialist
Profaning our commouty's Fjea[tjj andt�e em mumnent 6N providing soGdwaste and senw wlleeban services.
www.emsbca.gov
OCCUPANCY CHANGES
February, 2010
EXISTING
A.P.N. No. ADDRESS STATUS CHANGE.NEEDED CHANGED OCCUPANCY
141 - 141 -65 3001 Coolidge Ave. new service
3 units
Feb -10
439 - 293 -25 2461 Orange Ave. new service 1 unit Feb -10 1
139- 203 -05 2992 Royal Palm Dr. changed to bin service 4 units Feb -10 -4
Total for February
0
n
OPR: CMSD, Thomas A. Fauth
714 - 393 -4433
L�
CMSD Occurrences FY00 -10
•
Prepared 10 -22 -09
12/3012008
Date
Sanitary Sewer Overflow Occurrence Re port Summary, CY2008
SSO EVENT ID
Private District Est Total Spill Completely
Event Line Line # Gallons Contained 7
Uncontained
Est # Private
Gallons Spilled
into Storm drain
Uncontained
Est # Public
Gallons Spilled
into Storm drain
1/2/2008
PRIVATE Pump Station Failure,151 Kalmus Dr, Copper Tree Bus Park:
80025
90244
2,000
N
1600
100
1/20/2008
Sea Bluff PS Air Bubbler Failure; 30 Sea Terrace Lane;
80575
113
N
113
1/28/2008
Roots Blocked Main Line, CCM Cleaned Site, 1939 Sanderlin Ctr;
81341
20
Y
2/712008
FOG Blocked Main Line Siphon on Paularino, 3012 -3036 Enterprise:
81 171
55
N
5
212612008
Debris & Roots Blocked Main Line, 2040 President Place:
90919
81613
450
Y
3/18/2008
Grease blocked PRIVATE Lateral - Yardhouse - 1875A Newport BNd
82152
2,100
N
1800
3/18/2008
Roots/Debds Blocked PRIVATE Lateral, 700 W 16th St
82153
37
N
37
4/312008
President PS -SCE Transformer, 2034 President PI, PS MH to Park
93619
82546
360
Y
510
5/5/2008
PRIVATE Above Ground Clean Out Broken - AMTEK, 960 W 16th St
83276
20
N
20
7/25/2008
Roots Blocked PRIVATE Lateral - Uncapped CO.674 Park Drive
85433
20
N
10
7/2612008
Grease /Debris Blocked PRIVATE Lateral 3400 Ave of Arts-Heritage
85463
100
N
10
8/22/2008
PRIVATE Pump Station Failure 151 Kalmus Dr Cooper Tree Bus Park: Repeat.
86141
85
Y
9/4/2008
Roots/Debris - PRIVATE SSO - Uncapped CO - 1010 Valencia St
86477
2
1,050
N
52
10/24/2008
FOG & Rock Debris in Private Lateral - The Camp 2937 Bristol St
87699
1,275
N
75
12/23/2008
FOG Blocked Main Line Drop Manhole, 2752 San Juan Lane;
89101
30
Y
12/2612008
FOG Blocked Lateral Line - May Gardens - 1400 Bristol St; Repeat,
89158
690
Y
12/30/2008
Unknown Debris Blocked Main Line - 1895 Swan Circle
6
89253
10
Y
Total # Gallons
1,476
760
5301
186
Percents es
KEY:
1 51.49 °b
35.91 ° -6
1 12.60%
GREASE
6
4
2
ROOTS
5
3
2
PUMP STN
2
2
OTHER
4
3
1
TOTALS
17
10
7
Total # Gallons
8,415
4,693
1 3,604
118
Percents es
100.00%
1 65.77%
1 42.83%
1 1.40°0
1012012009
Date
Sanitary Sewer Overflow Occurrence Re port Summa , CY2009
SSO EVENT ID
Private District Est Total Spill Completely
Event Line I Line # Gallons Contained ?
Uncontained
Est # Private
Gallons Spilled
into Storm drain
Uncontained
Est # Public
Gallons Spilled
into Storm drain
1/11/2009
Irvine PS Failure /SW - SCADAlarm Oki Not Cafl - 2149 Anntversa Lane:
90244
100
N
100
1/16/2009
FOG Debns Blocked Main - Increased Hots pot -1!mo Bristol St & 55 Freeway:
90383
86
N
86
1/26/2009
FOG Blocked Main Line near 2831 Bristol St: Italian Restaurant Upstream.
90785
10
Y
1/29/2009
Irvine PS Failure/SW - SCADAlarm Did Not Call - 2149 Anniversary Lane:
90922
50
Y
1/30/2009
PRIVATE Septic Tank Failed -Moon River Massage Parlor -2138 Newport Blvd;
90919
20
Y
3/31/2009
PRIVATE CO - Chicken Koop Restaurants - Sal: 91645-6086 - 432 Hamilton St;
92681
90
Y
4/21/2009
FOG blocked PRIVATE Lateral - Clean Out - FSE Strip Mall - 570 W Wilson St:
93618
10
Y
4/21/2009
Diaper & Debris blocked PRIVATE lateral - 327 West Wilson St:
93619
510
N
510
7/11/2009
Paper Products blocked PRIVATE lateral - 3190 Harbor Blvd - Chevron Station
94946
300
N
20
10/20/2009
Grease Blocked GI at 7 -11. RoundTable. FlameBroiler - 204 E 17th St
97151
300
Y
KEY:
GREASE
4
2
2
ROOTS
1
1
PUMP STN
2
2
OTHER
3
3
TOTALS
10
6
4
Total # Gallons
1,476
760
5301
186
Percents es
100.00%
1 51.49 °b
35.91 ° -6
1 12.60%
I of I
�z
o�
v
CD3
W Z
C
,10 . _ . i
v
CR Transfer
To: Joan Revak
From: CR Transfer Inc.
Jurisdiction: Costa Mesa Sanitary District (9)
MonthNear: Feb -10
Recycling Report
"" Note: This material includes food / small particulate
and inert material.
Total Tonnage 2847.42
Recycled Tonnage 1435.51
Landfill Tonnage 1411.91
County &
Newport Bch . TOTAL
178.37 3025.79
90.64 1526.15
87.73 1499.64
Meeting Date Item Number
03/25/10 VI. B. 4.
Recycle
Tons
Commodity
Percentage
Recycled
Newspaper
7.88%
224.38
Cardboard
6.42%
182.72
Mixed Paper
5.13%
145.98
Glass
2.80%
79.71
PET
0.59%
16.73
HDPE
0.45%
12.79
Aluminum Cans
0.33%
9.51
Non - Ferrous Metal
0.44%
12.47
Tin /Metal
0.65%
18.37
Greenwaste
9.78%
278.51
Organic/ Fines '*
12.67%
360.85
Wood
1.41%
40.02
Concrete /Asphalt
1.88%
53.47
Drywall
1 0.00%
0
1
Totals
50.41%
1435.51
"" Note: This material includes food / small particulate
and inert material.
Total Tonnage 2847.42
Recycled Tonnage 1435.51
Landfill Tonnage 1411.91
County &
Newport Bch . TOTAL
178.37 3025.79
90.64 1526.15
87.73 1499.64
Meeting Date Item Number
03/25/10 VI. B. 4.
CR Transfer
To: Joan Revak
From: CR Transfer Inc.
Jurisdiction: Costa Mesa Sanitary District Santa Ana Heights (11)
MonthNear: Feb -10
Recycling Report
** Note: This material includes food / small particulate
and inert material.
Total Tonnage 178.37
Recycled Tonnage 90.64
Landfill Tonnage 87.73
. `W
•
r
Rec cle
Tons
Commodity
Percentage
Recycled
Newspaper
10.19%
18.17
Cardboard
6.65%
11.87
Mixed Paper
7.63%
13.61
Glass
3.30%
5.88
PET
0.78%
1.39
HDPE
0.44%
0.79
Aluminum Cans
0.51%
0.9
Non - Ferrous Metal
0.27%
0.48
Tin/Metal
0.96%
1.72
Greenwaste
1.30%
2.31
Organic / Fines
11.67%
20.81
Wood
5.17%
9.23
Concrete /Asphalt
1.95%
3.48
Drywall
0.00%
0
Totals
50.81%
90.64
** Note: This material includes food / small particulate
and inert material.
Total Tonnage 178.37
Recycled Tonnage 90.64
Landfill Tonnage 87.73
. `W
•
r
0 0 0
tAgm
9d °90
SAM
14MA.
una
b Mm
9
9 9F3 e 9k 99
1,572.52
City
3,412.72
3,171.31
3,141.61
3,054.28
2,939.44
3.103.19
3,002.68
2,847642
County
248.54
142.31
248.80
164.61
186.06
248.77
179.37
178.37
tAgm
9d °90
SAM
14MA.
una
b Mm
9
9 9F3 e 9k 99
1,572.52
1,557.77
1,514-48 1.457.53
1,538.72
1,488.89
1,411.91
County 122.25
70.00
City 1,720.52
1,598.79
1,583.84
1.539.80
1,481.91
1,564.47
1,513.79
1,435.51
County 126.29
72.31
126.45
83.65
94.55
126.41
91.18
90.64
'A composite recycling percentage for
City & County based on new characterization
studies completed by CRT.
Waste Diversion FY- 09 /10jr
03/10/10
City 1,692.20
1,572.52
1,557.77
1,514-48 1.457.53
1,538.72
1,488.89
1,411.91
County 122.25
70.00
122.35
80.96 91.51
122.36
88.19
87.73
'A composite recycling percentage for
City & County based on new characterization
studies completed by CRT.
Waste Diversion FY- 09 /10jr
03/10/10
40 .10
City 3,002.68 2,847.42
County 179.37 178.37
City 1,513.79 1,435.51
County 91.18 90.64
City 1,488.89 1,411.91
County 88.19 87.73
aqiw Mom
„
'A composite recycling percentage for
City & County based on new characterization
studies completed by CRT.
Waste Diversion 2010/jr
03/10/10
REPRINT
RANSFER
0 0 000015293
INVOICE
BILL TO:
COSTA MESA SANI DIST AREA-9
628 W 19TH ST
COSTA MESA CA 92627
INVOICE #:
15293
A Ieeting Date Tltem Number
0.9125/10 VI. B. 5.
TO PAY BY CREDIT
CARD. PLEASE FILL
IN. INFORMATION ON BACK
OF REMITTANCE
INVOICE DATE:
3/01/10
COSTA MESA SANI
P.O. BOX 1200
COSTA MESA CA
DIST AREA 9
92627
09- CUSTOMER #:2
PREVIOUS AMOUNT DUE PAYMENTS CURRENT CHARGES TOTAL DUE
.op .00 148,692.30
Please detach here and return with your payment CHECK #
CR TRANSFER, INC.
DATE
DESCRIPTION
TONS
RATE
2/01/10
RESIDENTIAL WASTE
17
176.7
'' 52.220
9,230.41
2/02/10
RESIDENTIAL WASTE
18
151.2
52.220
7,898.28
2/02/10
RESIDENTIAL WASTE
2.2
52.220
119.58-
2/03/10
RESIDENTIAL WASTE
13
130.9
52.220
6,836.12
2/04/10
RESIDENTIAL WASTE
15
151.0
52.220
7,885.22
2/05/10
RESIDENTIAL WASTE
15
135.6
52.220
7,083.64
RESIDENTIAL WASTE
0-
115.41 -
i/05/10
/10
RESIDENTIAL WASTE
8,473.74
.08
2/09/10
RESIDENTIAL WASTE
6,222.54
2/10/10
RESIDENTIAL WASTE
6,323.84
2/11/10
RESIDENTIAL WASTE
13
120.3
52.220
6,282.59
2/12/10
2/15/10
RE NT4
.....:,j :s'..
�;
..t 5
✓
2
6,869.54
8,582.36
2/16/10
2/16/10
Si -,` °��
lffr `t 1
�4 8
f -7, r,
2
'� 7, 667.. 98
650.14-
2/17/10
ry
.22
6,557.79
2/18/10
RESIDENTIAL W
52.220
7,397.49
2/19/10
RESIDENTIAL WASTE
13
135.6
52.220
7,084.69
2/22/10
RESIDENTIAL WASTE
16
185.8
52.220
9,702.48
2/23/10
RESIDENTIAL
0
7,605.32
2/24/10
RESIDENTIAL
to
7,467.46
2/25/10
RESIDENTIAL
0
7,601.67
2/26/10
RESIDENTI
20
6,80.4.27
%SM TOTALSI
296 12847.4
148,692.30�
IF YOU HAVE ANY QUESTIONS REGARDING ANY PART OF THIS INVOICE, PLEASE CALL:
PF US AMOUNT DUE PAYMENTS CURRENT CHARGES TOTAL DUE
/� r •3Q
_ .UO 148,692.30
CUSTOMER #: 0 9- 9 2 INVOICE # 15293
P.O. BOX 1200
OVERDUE AMOUNTS SUBJECT TO FINANCE CHARGE
(714) 826 -9049
INVOICE TOTAL
148692.3Q
.,.
•
CR TRANSFER, INC.
DATE
DIESCRIPTIGA
LOADS
• I
-
TITAL
2/02/10
RESIDENTIAL WASTE
1
6.87
52.220
358.75
2/03/10
RESIDENTIAL WASTE
4
44.36
52.220
2,316.48
2/09/10
RESIDENTIAL WASTE
1
7.76
52.220
405.23
2/10/10
RESIDENTIAL WASTE
4
36.94
52.220
1,929.01
2/16/10
RESIDENTIAL WASTE
1
8.07
52.220
421.42
2/17/10
RESIDENTIAL WASTE
4
40.06
52.220
2,091.93
2/23/10
RESIDENTIAL WASTE
1
7.12
52,220
371.81
2/24/10
RESIDENTIAL WASTE
2
27,,19
52.220
1,419.86
1
TOTALS_ _L_
18
17 8 . 3 7
_
91314.49
I F YOU HAVE ANY QUESTIONS REGARDING ANY PART OF THIS INVOICE, PLEASE CALL-: ( 7 1 4 ) 8 2 6 - 9 04 9
PREVIOUS AMOUNT DUE PAYMENTS CURRENT CHARGES TOTAL DUE INVOICE TOTAL 9,366.70 I 9,366.70 I 9,314.49 114.49 - -- 9314.49 C- - i L
CUSTOMER #: 09- 11 8 INVOICE ,� 15294
P.O. BOX 1200
OVERDUE AMOUNTS SUBJECT TO FINANCE CHARGE
r
Meeting Date Item Number
03/25/10 VI. B. 6.
CosTA ME-sA SANiTART DisqRicT
.... an Independent Specia[District
Memorandum
To: Operations Manager
From: Isidro Gallardo, Ordinance Enforcement Officer
Date: March 15, 2010
Subject: Ordinance Enforcement Monthly Report, February 2010 -March 2010
DISCUSSION: There are several neighborhoods *, which have Monday as their
designated trash pick -up day, that need extra attention regarding trash containers
being left out on the curb long after their trash has been picked up. For the last couple
• weeks, I have spent time in these neighborhoods to address the issue.
In addition, the City of Costa Mesa (Code Enforcement Division) has submitted
several addresses to CMSD that were given a "first notice" for failure to comply with
the "out of public view policy ". (Ordinance No. 27,' Sec. 3) Per Operations Manager
Tom.Fauth, I am following up on these addresses to ensure compliance.
•
Placentia Ave. (South of Wilson), Pomona Avenue, Wilson Street, Wallace Street, and Hamilton
Street.
RECOMMENDATION: The CMSD Board of Directors accepts this February 2010-
March 2010 OEO Report.
Protecting our community's health by providing solid waste and sewer cotfection services.
crosdcagov
•
•
•
USA
9OUTUMCALRUWA
Meeting Date I Item Number
03/25/10 VI. B. 7.
Sponsored by
v Pancake Breakfast April 24
1 7 -10 am at Estancia High
EXPO Fri., April 23,5_10 pm
& Sat., April 24, 7 -11 am
"Reoniq iW jwf Contact Karen Barloon (949) 515 -6545
editu r and Add "ivy„ kbarloon @nmusd.us
CostaMesaCommunityRun.com or active.com
The run is through scenic Fairview Park, finishing at Jim Scott Stadium.
Current Sponsors ORANGE COAST COLI EGE ,.o [.0 '-
Y y ubr O�.Ulct MF YF40f fdWMiY. 31Y.
'M.'OlVlp yeu PlMw .lY�M.In Fr. EndtlfW �.e]
Mcso IIiEh $,hoW Fou-LnLm , EtlM. W wmik w.vwr
Costa Mesa
A /j 8 corm is• t
cow Nw �"F rx¢mrtrsnow
CM900 ' Costa Mesa iZ�
COSTA MESA S._,iTARY DISTRICT
CAPITAL IMPROVEMENT PROGRAM
2009-2010
PR E T:
Conversion of Sewer Atlas to GIS
PROJECT MANAGER:
Rob Harriers, District Engineer
DESCRIPTION:
Conversion of hand -drawn sewer atlas to electronic GIS format; preparation of
sewer cleaning maps and schedule; preparation of Computerized Maintenance
Management System (CMMS); and preparation of Hydraulic Modeling program.
START DATE:
26- Oct -09
COMPLETIO DATE:
30- Sep -11 —
STATUS REP RT:
2125/10 - 100% of the GIS sewer asset data has been updated/corrected based on CMSD's lateral atlas; 40% of the data has been QA/QCd by
CMSD; 100% of the wastewater drainage water sheds have been created; and 100% of the pipe segments have been updated with their
appropriate cleaning frequency. Laterals are currently being created in the GIS.
3MU10 - EEC is continuing progress on finalizing sewer main and lateral information while developing cleaning zones with annual, bi- annual,
and tri- annual cleaning frequencies noted. The CMSD GM has requested the necessary parcel data from the County Assessor through a
second public records request.
FINANCIAL TAT th h 2IM10:
Account Number Budget
Expenditures
Encumbrances
Balance
188 194,875
-
- 194,875
20
Total - - - - -- - - --
-
- - -- -
-
194,875
cr
0 to
�_
CITY OF COSTA MESA
CAPITAL IMPROVEMENT PROGRAM
2009 -2010
PROJECT:
#183 -2 Bristol Street Sewer Replacement n/o Randolph
PROJECT MANAGER:
Rob Harriers, District Engineer
DESCRIPTION:
The project is part of the District's Hot Spot Abatement Program and will remove
three large sags from a section of 8" sewer main on Bristol Street that serves the
Camp and Lab developments
START DATE:
Fall 2010
COMPLETION DATE:
Late 2010
STATUS REPORT:
I
2125/10 - Existing gas company and SCE company lines have been found extremely close to the existing sewer, which is
scheduled for removal and replacement due to three large sags in the line. Meetigns'are being arranged with the utilities to
discuss options for sewer construction.
3/25110 - The apparent conflicet with the gas and sewer lines was resolved and the sewer replacement plans completed to
90 %. The soils investigation contract and traffic engineering contract are being reviewed for signature. The project
specifications are nearly complete. The plans must be submitted to the City of Costa Mesa for plan check and approval
prior to going out to bid.
FINANCIAL STATUS through 2/28/10:
Account Number
Budget
Expenditures
Encumbrances
Balance
#183 -2�
158,017
7,013
-
151,005
Total
158,017
7,013
-
.151,005
COSTA MESA S.-..4ITARY DISTRICT
CAPITAL IMPROVEMENT PROGRAM
2009 -2010
PROJECT: _ — _4
#187 District Yard -
� �1
_
PROJECT MANAGER:__
Rob Hamers, District Engineer
DESCRIPTION:
Construction of new District Yard at 174 W. Wilson Street, Costa Mesa
START DATE:
Sep -09
i
COMPLETION DATE:
Early June 2010
STATUS REPORT: �_
J
2125110 - Construction is approximately 50% complete. HSW superintendent and project managers provide detailed advance review of all items
thereby insuring continuing successful progress.
3125110 - Construction is approximately 65% complete. Howard S. Wright superintendent and project managers provide detailed advanced review
of aill items and coupled with detailed review by the project architect and CMSD.staff, the construction continues to be successful. The project has
already achieved LEED Gold status with Platinum accreditation still possible.
FINANCIAL STATUS through 2/28/10:
Account Number
Budget
Expenditures
Encumbrances
Balance
#187 _ _ 2,788,491
630,378
-
2,158,113
_
Total 1 .2,788,491 1
1 630,378
1
1
2,158,113
I
•
•
HOWARD S. WRIGHT CONSTRUCTORS
GENERAL CONTRACTORS
1901 Nancita Circle
Placentia, CA 92870
Costa Mesa Sanitary District
628 W. 19th Street
Costa Mesa, CA 92627
Meeting Date Item Number
03/25/10 VI. C. 2.
INVOICE
CMSD Corporate Yana New Bldg & Site Imp
174 W. Wilson Street
Costa Mesa, CA 92627
Billing for work performed through
Contract Amount
C. O. Amount
Total Contract Amount
Work Completed To Date
Less Retention @ 5% .
Less Previously Billed
TOTAL AMOUNT DUE
Date: 2/25!2010
Invoice: 68519-006
HSWCC Job #: 68519
February 28, 2010
2,161,546.00 V
22,164.28 /
21183,710.28
Apace By
cltl..noct,��
745,906.97
37,295.35
708,611.63 V
539,135.80 v/
169,475.83
IV
7
Pc��►� P�rrr �
AIA•PAYMENT APP
APPLICATION AND CERTIFICATE FOR PAYMENT
PAGEONEOF PAGES
TO OWNER:
C :
APPLICATION NO.: 68519 -006 Distribution to:
Coate Mesa Sanitary District
CM80 Corporate Yard New Bldg & Site Imp PERIOD TO: 02128110 x OWNER
628 W. 19th Street
174 W. Wilson Street
PROJECT 0: 68519 o ARCHITECT
Costa Mass, CA 92627
Costa Mesa, CA 92627
x CONTRACTOR
FROM CONTRACTOR:
VIA DISTRICT ENGINEER
CONTRACT DATE: 08/27/09
Howard S. Wright Constructors
Robin Harriers
Total Retalnege (Line 5a + 51b or
1901 Nancits Circle
Costa Mesa Sanitary District
Placentia, CA 92870
628 W. 19th Street
708,611,63 t/
(Line 4 lam Line 6 Total)
CostA Mesa, CA 92628
7, LESS PREHIDUSCERTIFICATES FOR PAYMENT
CONTRACTOR'S APPUCATION FOR PAYMENT
The undersigned Contractor certifies that to the beet of the Contractors Iswwledge, Btfarmatfon and belief
Application Is made for payment, as shown below, in connection vtith the Contract.
the Work covered by this Application for Payment has been completed in accordance with the Contract
Continuaton ah", AIA Document G703, K attached,
Documents, that tae amounts have been paid by the Contractor for Work for which previous Certificates for
/
Psyment were issued and payments received from the Owner, and that current payments shown herein
i. ORIGINAL CONTRACT SUM
•
2,161.546.00 v
le now due.
2. Not charw by Change Ordem
22,164.28 (/
3. CONTRACT SUM TO DATE (Llne 1 +i- 2)
2,183,710.28
4. TOTAL COMPLETED A STORED TO DATE
745,906.97
(Colirnn G on G703)
$0.00
S. RETAINAGE;
✓
a. 5 %, except Deign a 0% 37,295.35
$0.00
(Columns D + E on G703)
$0.00
b. % to Stored Malarial $
(Column E on G703)
Total Retalnege (Line 5a + 51b or
/
Total In column I of G703)
37,295.35 y
E. TOTAL EARNED LEE RETAINAGE
708,611,63 t/
(Line 4 lam Line 6 Total)
7, LESS PREHIDUSCERTIFICATES FOR PAYMENT
(Line 6 from prior CerllOcele)
/
S. CURRENT PAYMENT DUE
169,475.83 t/
a. BALANCE TO FINISH, INCLUDING RETAINAOE
(Una 3 lase Line 6) 1,476,099
CHANGE ORDER SUMMARY
ADDITIONS
DEDUCTIONS
Total changes approved In
previous manta by Owner
$0,00
$0.00
Total approved this mamh
$0.00
$0.00
TOT
$0,00
$0.00
MET CHANGES by Change Order
$0.00
CON CTOR
By-. Data: ZS o
Darrin Dalton, Project Manager
State cl: Col forme
County of: Orange
me this this bed and sworn to before
�� tlny of
Notary
ARCHITECT'S CERTIFICATE FOR PAYMENT
In accordance with Contract Documents, based on on -elte observations and the data comprising this
application, the Arohsect rarteles to the Owner that to the best of the 4rchilest's knowledge, Informelion
and ballet the Work has progressed as Indlcated, the quality of the Work is in accordance with the
Contract Documents, and tit Contractor is entitled to payment for the AMOUNT CERTIFIED.
AMOUNT CERTIFIED $
(Attach e)ptsnason if amount cerbWed dtlkrs hnm the amount spp4ad for. InlHai all figures on this
App &catlen and on the Continuation Sheet that are charged toconflonn to the amount ceNUred.)
ARCHITECT.
8T. Date:
This CeNfieste is not negotiable. The AMOUNT CERTIFIED Is payable o* to the C*ndractorramed
herein, Issuance, payment and acceptance of payment ere w0.laul prepolos to any tights of the Owner
or Contractor under the Contract.
Page 3
1 LISA A. HUIZENGA
Cornrrti"10n 1642261
. ,� Notary Public - California
Orange Counfy >
MYComrn. Expires Feb 27, 2010 v
CONTINUATION SHEET
APPUCATION NO: 68519.006
CIOD Corporata Yard Now Su9dlny 3 8lb M*mvammb APPLICATION DATE' 2125/2010
SCHEDULE OF VALUES PERIOD TO: 2/2812010
ARCHITECTS PROJECT NO:
A
8
C
D
E
F
G
H
I
J
K
L
ITEM
NO.
- _
DESCRIPTION
SCHEDULED
VALUE
CHANGE
ORDERS
TO DATE
REVISED
VALUE
WORK COMPLETED
FROM PREVIOUS
APPLICATION
THIS
PERIOD
MATERIALS
PRESENTLY
STORED
(NOT IN
F w
TOTAL
COMPLETED
ANDSTORED
TO DATE
G+H
PERCENT
COMPLETE
(JIF)
BALANCE
TO
FINISH
Ed
RETAINAGE
(5% oft)
1
Automatic Sliding Bates
18,287
18.287,00
0.00
0.00
0
0.00
0.00%
18287.0D
0.00
2
Earthwork
30,772
30 772,00
17 901.00
0.00
0
17,901.00
58.17%
12 871.00
695,05
3
Erosion & Sediment Control
5,913
5 913.00
0,00
0.00
0
0.00
0100%
5 913.00
0.00
4
round Utilities
70 893
70 893,00
67,120.00
2773 00
0
69 893.00
98.59%
1,000.00
3,494.85
5
Pavement
2200
2,200.00
0.00
0.00
0
0.00
0.00%
2 200.00
0.00
8
Site Concrete
38.927
58 927,00
0.00
0.00
0
0.00
0.00TO
58 927.00
0.00
7
Lwufscape & Irrigallion.
18,610
18 610.00
0.00
0.00
0
0.00
0,00%
18,610.00
0.00
8
Concrete & Reber
92,344
92 344.00
88 307.00
18 791.00
0
sf 183.098-00
89.99%
9,246.00
9
Block
183,635
183 535.00
14 896.00
0.00
0
142 896.00
77.86%
40 639.00
10
Structural Steel
56,103
56103.00
25 24$.00
0.00
0
25 246.00
45,00%
30 857.00
11
Omamenlal Ms4ais
17 900
17 900.00
1 253.00
0.00
b
1263.00
7.00%
16 647.00
N1262.3WO
12 h
118 800
118 800.00
0.00
101220.00
0
101220.00
85.20%
17 580.00
3 Finish Ca
12 100
12 100.00
0.00
0.00
0
0.00
0.06%
12,100.00
14 Build Insulation
23 450
23 450.00
0.DO
0.00
0
0.00
0.00%
23 450.00
15 Sheet Metal ! Sid
129,410
129 410.00
0.00
0.00
0
0.00
0.00%
129 410.00
0.00
18 Mwr&ane Roofing em
46,731
46 731.00
0.00
0.00
0
0.00
0,00%
46 731.00
0.00
17 Caulking & Sealants
2,901
0
0.00
0.00
0
0.D0
0.00%
2,901.00
0.00
16 Doors & Frarnee
15j290
16 290.00
0.00
0.00
0
0,00
0.00%
16,2W.00
0.00
19 Collim Doors
8,390
8.390.00
0.00
0.00
0
0.00
0.00%
8390.00
0.00
20 Skylights
18.0001
18 000,00
0100
0.00
0
0.00
0.00%
18 000.00
0,00
21 Alundnum Entrances and CuAainwall
90 500,00
0.00
0.00
0
0.00
0.00%
90 500.00
0.00
22 Metal Studs and d
7915M.00
0.00
28,700.00
0
28 700.00
36.10%
50.8W.00
1,435.00
23 Acoustical Ceilings
9 850.00
0.00
0.00
0
0.00
0.00%
9660.00
0.00
24 Resilent Flooring/Tile ice
EM27
2T 589.00
0.00
0.00
0
0.00
0.00%
27,569.00
0.00
26 Paintin
15 300.00
0,00
0.00
0
0.00
0.00%
15 300.00
0.00
27 S
13 000,00
0.00
0.00
0
0100
0.OD%
13 000,00
0.00
28 Metal Lockers
3,0001
3 000.00
0.00
0.00
01
0.00
0.OD%
3,00D.00
0.00
29 Folding Pe tWme
9 000
91000.00
0.00
0.00
0
0.00
0.00°6
9,000.00
0.00
30 Fire Extinguishers
300
300.00
0.00
0.00
0
0.00
0,00%
300.00
0.00
31 Todet Accessm -
2 236
2,236.00
0.00
0.00
0
0.00
O.DD%
2,236.00
0.00
32 Residential ApOlarces.
3,175
3175.00
0.00
0.00
0
0.00
0.00%
31175,001
0.00
33 Fire Protection
17,163
17 763.00
0.00
0.00
0
0.00
0,00%
17,763.00
0.00
34 P lumb
61 995
995
81..00
21 319.00
0.00
0
-21,31 9.00
26.00%
60 678.00
1 065.95
38 Fuel Tank
54 308
54 305.00
0.00
0.00
01
0.00
0.00%
.54 306.DO
0.00
38 HVAC
120,174
120,174.00
oft 14 400,00
3,625.00
0
V, 18,026.00.
15.00%
1 DZ 148.00
901.30
37 Electrical
249.241
249 241.00
52 355.0
0.00
0
52 355.00
21.01%
198 886,00
2,617.75
38 Photovoltaic Panels
83,028
83 028.00
V 7,681,00
0.00
0
7881,00
9.25%
75 347.00
384,05
OCO#1
C P#1; Mason bkxtNnebar submittal delays
8 128.04
61128,04
8 128.04
0.00
0
8,128.04,
100.00%
0100
406:40
COP#2: Incxease footiry - "nowng wall
7 582.60
7,582,60,
0.00
0.00
0
0.D0
0.00%
7,562.60
0.00
Undocunm tad pOng In street
2 503.73
2.503.73
2.50 .73
0.00
0
bf 2,503,73
100.00%
0.00
125.19
COP#4: Demo u tank
1448.86
1448,85
1,446.85
0.00
0
1448.85
100.00%
0.00
72.44
COP#5: Chances in Edisorktallayhonelomble
2,723.15
723.15
2,723.15
0.00
0
2 723.15
100.00%
0.00
136,16
COP#8: Value engineer rain switch
592.38
(2,597-38)
12,%2!W38)
0.00
0
592.38
100.00%
0.00
129.62
CO: DA Added nsion on Interior slab
2 390.
2 390.29
798.00
0.00
0
798.00
33.39%
1,592.29
39.90
x8519 -m FE910.zkr - - FACE a 1 OF 8
A
9
C
D
E
F
G
H
I
J
K
L
ITEM
NO,
DESCRIPTION
SCHEDULED
VALUE
CHANGE
ORDERS
TO DATE
REVISED
VALUE
W.OF1KCOMPLETED
FROM PREVIOUS
APPLICATION
THIS
PERIOD
MATERIALS
PRESENTLY
STORED
(NOT IN
TOTAL
COMPLETED
AND STORED
TO DATE
(G H)
PERCENT
COMPLETE
(J /F)
BALANCE
TO
FINISH
E -1
RETAINAGS
(5% Of I)
&ibtotW
1,790,493
22 164.28
1 812,657.28
429 487.39
153 110.00
0
582 587.39
3214%
1,230 059.89
29 129.87
39
General Requirements
52,8113
52 883.00
W 25 884.90
3,220.75
-17M.47
D
V1 29.D85,65
55.00%
23 797.35
1,454.28
40
General Conditions
218,679
218,679.00
52 482.98
0
70 263.43
32.140/6
148 395.57
3,514.17
41
Sub fonds
7,912
7,91 .
7,912.00
0 -00
0
7 912.00
100.00%
0.00
395.60
42
Suiklere Risk
1,200
1 200.00
1200.00
0.00
0
1 200.00
100.
0.00
60.00
43
General liabil Inatxartce
23,818
23,81&00
2 818.00
0100
0
23 818.00
100.00%
0.00
1,190.90
44
Overhead anti roNt
52,388
52 388.00
12 573.12
If 4 .38
0
18 837.50
32.14%
35,550.50
841.88
45
Performance and Paymerd Bond
14,173
14173.00
14 173.00
0.00
0
14 173.00
100.00%
0.00
708.85
TOTAL CONTRACT SUM
2.161,546
22,164,28
2,183,71 0.28
587 517.37
178 30AM
0
745 908.97
34.1646
t, ,437 803.31
37 295.35
745,908.97
1 1,437,803,31
37 295.35
Contract extension of 6 workdays (8 calendars) for COP #1
Contract extension of 8 workdays (10 calendars) for rain delays through December 2009
Rain related delays: 10113!09 - 10f1t1M
1 210 7109 - 1 2!08/09
12/1112009
12/30/2009
The Contract Time will be Increased by 14 work days
Date of Substantlal Competlon thm OCO #1 August 18.2010
6115JO W FE810.xio PAGE #2 OF 8
•
HOWARD S. WRIGHT CONSTRUCTORS
JOB BILLING SUMMARY
JOB il 68519
ITEM
Lump Suva
JOB TO DATE
M/0 ENG'R, ACCT ETC.
FEE ,
OVER G. MAX
RETENTION memo
VACATION
PENSION
G/L INSURANCE
SERVICE TAX
EXCISE TAX
SALES TAX
Date: 02125110
MONTH: 02/28/10
pREVIOS WCT TOTAL TO DATE
CURRENT PREVIOUS CUMULATIVE
BILLING TOTAL TOTAL
178,395.60 567,511 745,906.97
8,919.78
37,295.35
0.00 0 0.00
TOTAL 68619 169 475.83 . 539,136 iuis,o 11.0.3
•
COMPLETE DUE DATE
•
LOCATION: IRVINE CA
Oct'
CMSD g�goratc & Site hn]PrOveH
2ip_ Yard New
Ep_
6
178,39 6
02/25/10
V.
8,920
169,476
c ju m
03/27/10
Cost Cuir Acct #
Cost Code
Amount
1390
178,396
178.3961
CONDITIONAL WAIVER AND RELEASE UPON
PROGRESS PAYMENT
J Upon receipt by the undersigned of a check from Costa Mesa Sanitary District in the sum
169,475.83 payable to Howard S. Wright Constructors, and when the check
has been properly endorsed and has been paid by the bank upon which it is drawn,
this document shall become effective to release any mechanic's lien, stop notice, or
bond right the undersigned has on the job of:
CMSD Corporate Yard New Bldg & Site Imp
located at
174 W. Wilson Street
Costa Mesa, CA 92627
to the following extent. This release covers a progress payment for labor, services,
equipment or material furnished toCosta Mesa Sanitary District through
February 28, 2010
only and does not cover any retentions retained before or after the release date;
extras furnished before the release date for which payment has not been received;
extras or items furnished after the release date. Rights based upon work performed
or items furnished under a written change order which has been fully executed by
the parties prior to the release date are covered by this release unless specifically
reserved by the ciaimant in this release. This release of any mechanic's lien, stop
notice, or bond right shall not otherwise affect the contract rights, including rights
between parties to the contract based upon a rescission, abandonment, or breach
of contract, or the right of the undersigned to recover compensation for furnished
labor, services, equipment or material covered by this release if that furnished labor,
services, equipment or material was not compensated by the progress payment.
Before any recipient of this document release on it, said party should verify evidence
of payment to the undersigned.
Date: /t7 Howard S. Wright Constructors
By:
Title: Pte, e.,+
i
1
1
i
i
E.
E
Meeting Date I Item Number
103/2S/10 VI.
Ill. I
COSTA MESA SAN, Is`ll�}` DISPRICT
Memorandum
To: Board of Directors
...an Independent SpeciaCDistrict
Via: Scott Carroll, General Manage
From: Sherry I<allab, Administration Manager
I (�i�
Date: March 25, 2010
Subject: Financial Reports as of February 28, 2010
Summary
Staff is providing the Board with the Financial Reports as of February 28, 2010.
Staff Recommendation
Staff recommends the Board approve and accept the Financial Reports as of February
28, 2010 as submitted.
Analysis
The financial highlights for the month of February 2010 are as follows:
Revenues
During the month of February additional container fees in the amount of $29,481 were
received from CR &R. The payment was for the additional container fees collected
during the December 2009 quarter. The total fees received for months of July 2009 to
December 2009 are $59,357 or 51.61 % of the budgeted revenue in the amount of
$115,000.
Expenditures
As of February 28, 2010 the solid waste fund had expenditures of $3,052,731 leaving
41.73 %, or $2,186,835 of the $5,239,566 budget available. As of February 28, 2010
the liquid waste fund operations and maintenance expenditures were $1,448,030
leaving 60.00 %, or $ 2,169,617 of the $3,617,647 budget available. The transfer out
in the amount of $718,618 from the Liquid Waste Fund to the Facilities Revolving
Fund remains outstanding.
Protecting our community's Health by providing solid waste and sewer cofiection services
crosdcagov
Board of Directors
March 25, 2010
Page 2 of 2
Legal Review
None.
Financial Review
With five months left in the fiscal year, the District has a remaining cash balance in the
following funds
Solid Waste: $ 4,363,058
Liquid Waste: $ 8,227,317
Sewer Construction: $ 100,000
Facilities Revolving: $ 1,481,905
Committee Recommendation
Not applicable
Public Notice Process
Copies of this report are on file with the entire agenda packet at District Headquarters.
Alternative Actions
1. Refer the matter back to staff
Attachments
1. Balance Sheet as of February 28, 2010
2. Revenue Analysis Report for the period of February 2010
3. Expense vs. Budget Report for the period of February 2010
General Ledger
Balance Sheet COST-A WE SA &WIT -ART (DIS GT
... an 1ndeF=dM ,SP"w 4hswkt
User: tgonzalez
Printed: 03105/2010 - 2:50 P
Period Ending 8
Fiscal Period 8, 2010
Description Amount
Solid Waste Fund
Assets
Cash in Bank 4,363,058.32
Charges/Taxes Receivable 75,055.32
Total Assets 4,438,113.64
Liabilities
Accounts Payable 196,786.16
Compensated Absences Payable 6,378.06
Deferred Revenue 5,751.95
Total Liabilities 208,916.17
Fund - Balance
Reserved for Life Insurance
25,000.00
Reserve for Operating
807,000.00
Unreserved Undesignated RE
3,181,511.48
Total Fund - Balance
4,013,511.48
Retained Earnings:
215,685.99
Total Fund Balance and Retained Earnings:
4,229,197.47
Total Liabilities, Fund - Balance and Retained Earnings:
4,438,113.64
GL - Balance Sheet ( 03/05/2010 - 2:50 PM) Page l
Description Amount
Liquid Waste Fund
Assets
Cash In Bank
8,227,317.07,
Petty Cash/Change Funds
700.00
Accounts Receivable
104,979.35
Charges/Taxes Receivable
49,297.85
Land
77,964.00
Property Rights
4,025.00
Building & Structures
1,340,797.29
Subsurface Sewer Lines
26;632,870.05
Office Furniture & Equipment
299,853.45
Machinery & Equipment
618,203.35
Vehicles
216,313.81
Construction In Progress
345,941.74
Accumulated Deprec - Vehicles
(76,757.25)
Accumulated Deprec - Buildings
(445,945.06)
Ac cum Deprec - Subsurface Line
(12,411,864.34)
Accumulated Deprec - Office Eq
(76,988.29)
Accumulated Deprec - Equipment
(324,613.55)
Tot a] Assets
24,582,094.47
Liabilities
Accounts Payable
1,024.99
Compensated Absences Payable o
51;759.11
Retention's Payable
122,086.72
PERS Medical
6,538.56
Long -Term Disability
(19.25
Dental Insurance
687.6
Vision Insurance
29.36
Employee Insurance
1,072.31
Due to OCSD
56,610.98
Total Liabilities 239,790.45
Fund - Balance
Reserved for Capital Outlay
1,294,514.00
Reserved for Sinking Fund
1,895,805.00
Reserved for EarthgketEmergney
1,000,000.00
Rsrvd for Impvmnt to Tnnsf Swr
1,300,000.00
Investment in Fixed Assets
16,199,800.20
Reserve for Opeiating
287,000.00
Unreserved Undesignated RE
626,420.27
Total Fund - Balance 22,603,539.47
GL - Balance Sheet ( 03/05/2010 - 2:50 PM ) Page 2
Description Amount
Retained Earnings: 1,738,764.55
Total Fund Balance and Retained Earnings: 24,342,304.02
Total Liabilities, Fund - Balance and Retained Earnings: 24,582,094.47
GL - Balance Sheet ( 03/05/2010 - 2:50 PM ) I Page 3
Description
Amount
Sewer Construction Fund
Assets
Cash and Investments
100,000.00
Total Assets
100,000.00
Liabilities
Deposits Payable
100,000.00
Total Liabilities
100,000.00
Retained Earnings: 0.00
Total Fund Balance and Retained Earnings: 0.00
Total Liabilities, Fund - Balance and Retained Earnings: 100,000.00
GL - Balance Sheet ( 03/05/2010 - 2:50 PM) Page 4
Description Amount
Facilities Revolving Fund
Assets
Cash and Investments 1,481,904.85
Land 901,691.41
Construction In Progress 248,570.34
Total Assets 2,632,166.60
Fund - Balance
Reserved for Capital Outlay 38,196.56
Investment in Fixed Assets 1,150,261.75
Secured Retained Earnings 2,056,526.07
Total Fund - Balance 3,244,984.38
Retained Earnings: (612,817.78)
Total Fund Balance and Retained Earnings: 2,632, 1 66.6o
Total Liabilities, Fund - Balance and Retained Earnings: 2,632,166.60
GL - Balance Sheet ( 03/05/2010 - 2:50 PM ) Page 5
General Ledger
Revenue Analysis
User: tgonzalez ,
Printed: 03/05/2010 - 2:50 P
Period 8, 2010
COST,X 9WE SX S ITART DIST9UCT
An Inns .S "C sl 0isvia
Account Number
Description
Budgeted Revenue
Period Revenue
YTD Revenue
Uncollected Balance
Percent Received
10
Solid Waste Fund
10- 000000 -3000
Charges for Services
3,000.00
334.84
1,512.53
1,487.47
50.42
10- 000000 -3001
Secured Property Tax
0.00
0.00
98,733.53
(98,733.53)
0.00
10- 000000 -3002
Unsecured Property Tax
0.00
0.00
7,507.91
(7,507.91)
0.00
10- 000000 -3003
Supplemental Property Tax
0.00
192.27
1,147.67
(1,147.67)
0.00
10400000 -3004
Homeowner Taxes
0.00
0.00
0.00
0.00
0.00
10- 000000 -3005
Misc- Delq/Penalty/PY Tx
0.00
410.74
7,759.33
(7,759.33)
0.00
10- 000000 -3006
Public Utility
0.00
0.00
0.00
0.00
0.00
10- 000000 -3007
Customer Refunds
0.00
0.00
0.00
0.00
0.00
10- 000000 -3100
Licenses & Permits
0.00
0.00
0.00
0.00
0.00
10- 000000 -3300
Investment Earnings
45,000.00
8,258.88
24,999.08
20,000.92
55.55
10- 000000 -3310
Fair Market Value Adjustment
0.00
0.00
(11,977.62)
11,977.62
0.00
10- 000000 -3400
From Other Agencies
0.00
0.00
0.00
0.00
0.00
10- 000000 -3405
Grants
142,256.00
3,174.72
159,366.78
(17,110.78)
112.03
10-006000-3510
Additional Container Charge
115,000.00
29,480.77
59,356.68
55,643.32
51.61
10- 000000 -3525
Other Charges for Services
0.00
0.00
0.00
0.00
0.00
10- 000000 -3600
Annual Charge
5,140,000.00
2,257.19
2,891,736.13
2,248,263.87
56.26
10- 000000 -3700
Contributions
25,000.00
0.00
25,855.00
(855.00)
103.42
10- 000000 -3725
Other Reimbursements
0.00
160.00
2,420.00
(2,420.00)
0.00
10 Totals:
5,470,256.00
44,269.41
3,268,417.02
2,201,838.98
59.75
20
Liquid Waste Fund .
20- 000000 -3000
Charges For Services
10,000.00
0.00
18,106.49
(8,106.49)
181.06
20- 000000 -3007
Customer Refund
0.00
0.00
0.00
0.00
0.00
20- 000000 -3100
Sewer Permits
10,000.00
605.00
2,885.00
7,115.00
28.85
20- 000000 -3300
Investment Earnings
85,000.00
16,562.49
58,450.00
26,550.00
68.76
20- 000000 -3310
Fair Market Adjustment
0.00
0.00
(18,751.24)
18,751.24
0.00
20- 000000 -3400
From Other Agencies
1,147,125.00
0.00
534.50
1,146,590.50
0.05
20- 000000 -3500
Permits/Inspection Fees
25,000.00
1,280.00
4,800.00
20,200.00
19.20
20- 000000 -3505
OCSD Fees -CMSD Share
0.00
2,979.53
4,448.26
(4,448.26)
0.00
20- 000000 -3515
Sale of Maps & Publications
0.00
0.00
10.00
(10.00)
0.00
20- 000000 -3525
Other Charges for Services
0.00
0.00
0.00
0.00
-0.00
GL- Revenue Analysis ( 03/05/2010- 2:50 PM) Page I
Account Number Description Budgeted Revenue Period Revenue YTD Revenue Uncollected Balance Percent Received
20- 000000 -3600
Annual Charge
4,994,000.00,
690.11
2,858,414.57
2,135,585.43
57.24
20- 000000 -3700
Contributions
0.00
0.00
1,300,000.00
(1,300,000.00)
0.00
20- 000000 -3725
Other Reimbursements
0.00
0.00
500.00
(500.00)
0.00
20- 000000 -3995
Transfer In
0.00
0.00
0.00
0.00
0.00
20 Totals:
6,271,125.00
22,117.13
4,229,397.58
2,041,727.42
67.44
21
Sewer Construction Fund
21- 000000 -3300
Investment Earnings
0.00
0.00
0.00
0.00
0.00
21- 000000 -3310
Fair Market Value Adj
0.00
0.00
0.00
0.00
0.00
21 Totals:
0.00
0.00
0.00
0.00
0.00
30
30- 000000 -3210
30- 000000 -3220
30- 000000 -3300
30- 000000 -3310
30- 000000 -3340
30- 000000 -3525
30- 000000 -3995
Facilities Revolving Fund
Fixture Fees
Sewer Connection Fees
Investment Earnings
Fair Market Value Adjustment
Rental Revenue
Other Charges for Services
Transfer In
30 Totals:
Report Totals:
0.00
0.00
0.00
0.00
0.00
0.00
746,932.00
746,932.00
1,777.50
0.00
4,478.88
0.00
0.00
0.00
0.00
5,970.00
0.00
17,733.99
(6,143.29)
0.00
0.00
0.00
(5,970.00)
0.00
(17,733.99)
6,143.29
0.00
0.00
746,932.00
6,256.38 17,560.70 729,371.30
12,488,313.00 72,642.92
7,515,375.30 4,972,937.70
0.00
0.00
0.00
0.00
0.00
0.00
0.00
2.35
60.18
GL - Revenv- ' -ialysis ( 03/05/2010 - 2:50 PM) Page 2
General Ledger
Expenses vs. Budget
User: tgonzalez .
Printed: 03/05/2010 - 2:50 P'
Period 8, 2010
CWjq WESA S I` -AW-Tc L.MUCT
as li�ads�sadsret ,s�ca� �smct
Account Number Description . Budgeted Amount Period Amount YTD Amount YTD Var Encumbered Amt Available % Available
10
Solid Waste Fund
10- 100000
Solid Adminishation
E01
Salary & Benefits
10- 1000004001
Regular Salaries
88,900.00
5,314.54
42,756.61
46,143.39
0.00
46,143.39
51.90
10- 100000 -4002
Part-Time Salaries
40,500.00
1,440.00
13,703.64
26,796.36
0.00
26,796.36
66.16
10- 100000-4003
Board Salaries
8,000.00
552.50
3,690.70
4,309.30
0.00
4,309.30
53.86
10- 100000 -4005
Overtime
4,700.00
0.00
533.06
4,166.94
0.00
4,166.94
88.65
10- 100000 -4007
Auto Allowance
0.00
36.92
55.38
(55.38)
0.00
(55.38)
0.00
10- 100000 -4008
Cell Phone Allowance
0.00
95.98
446.68
(446.68)
0.00
(446.68)
0.00
10- 100000 -4040
Compensated Absences
1,600.00
0.00
0.00
1,600.00
0.00
1,600.00
100.00
10- 1000004100
Cafeteria Plan
11,600.00
639.20
5,458.77
6,141.23
0.00
6,141.23
52.94
10- 1000004105
Medicare - Employer
2,300.00
114.65
951.84
1,348.16
0.00
1,348.16
58.61
10- 100000 -4110
FICA - Employer
500.00
127.65
725.93
(225.93)
0.00
(225.93)
(45.18)
10- 100000 -4115
PERS - Employer
17,500.00
669.90
6,046.97
11,453.03
0.00
11,453.03
65.44
10- 1000004120
PERS - Employee
9,700.00
371.98
3,358.23
6 341.77
0.00
6,341.77
65.37
10- 100000 -4125
Deferred Medical - RHS
900.00
53.17
421.55
478.45
0.00
478.45
53.16
10- 100000 -4130
Benefits Admin Costs
300.00
5.57
62.76
237.24
0.00
237.24
79.08
10- 100000 -4135
Unemployment
0.00
0.00
0.00
0.00
0.00
0.00
0.00
10- 100000 -4140
Workers' Compensation
2,000.00
0.00
1,041.87
958.13
0.00
958.13
47.90
Salary & Benefits
188,500.00
9,422.06
79,253.99
109,246.01
0.00
109,246.01
57.95
E03
Professional Services
10- 1000004200
Professional Services
7,125.00
150.00
3,299.30
3,825.70
0.00
3,825.70
53.69
10- 1000004205
District Manager
39,000.00
0.00
35,805.00
3,195.00.
0.00
3,195.00
8.19
10- 100000 -4210
Legal Services
35,500.00
1,698.69
19,535.70
15,964.30
0.00
15,964.30
44.97
10- 100000 -4220
Fiscal Services
35,890.00
847.00
11,609.50
24,280.50
0.00
24,280.50
67.65
10- 100000 -4225
Medical/Employment Services
100.00
22.90
35.10
64.90
0.00
64.90
64.90
10- 1000004300
Contract Services
4,900.00
0.00
208.69
4,691.31
0.00
4,691.31
95.74
10- 100000 -4320
Container Collection Costs
16,100.00
4,127.31
8,309.94
7,790.06
0.00
7,790.06
48.38
Professional Services
138,615.00
6,845.90
78,803.23
59,811.77
0.00
59,811.77
43.15
E05
Recycling & Disposal
10- 1000004310
Trash Hauler
2,362,000.00
196,786.16
1,574,408.33
787,591.67
0.00
787,591.67
33.34
GL - Expenses vs Budget ( 03/05/2010 - 2:50 PM ) Page 1
Account Number
Description Budgeted Amount
Period Amount
YTD Amount
YTD Var Encumbered Amt
Available % Available
10- 100000 -4315
Recycling/Disposal
2,158,000.00
166,166.65
1,213,761.01
944,238.99
0.00
944,238.99
43.75
Recycling & Disposal
4,520,000.00
362,952.81
2,788,169.34
1,731,830.66
0.00
1,731,830.66
38.31
E10
Other Contract Services
10- 100000 -4305
County Collection Fee
15,400.00
0.00
15,428.68
(28.68)
0.00
(28.68)
(0.18)
10- 100000 -4325
Election Costs
0.00
0.00
0.00
0.00
0.00
0.00
0.00
10- 100000 -4330
Building Maintenance
1,450.00
138.02
1,089.08
360.92
0.00,
360.92
24.89
10- 100000 -4335
Equipment Maintenance
2,670.00
85.61
1,980.96
689.04
0.00
689.04
25.80
Other Contract Services
19,520.00
223.63
18,498.72
1,021.28
0.00
1,021.28
5.23
E15
Materials & Supplies
10- 100000 -4400
Office Supplies
2,000.00
26.41
468.48
1,531.52
0.00
1,531.52
76.57
10- 100000 -4405
MultiMed/Blueprint/Copies/Sub
1,210.00
13.56
175.13
1,034.87
0.00
1,034.87
85.52
10- 100000 -4410
Postage
7,960.00
17.06
6,196.76
1,763.24
0.00
1,763.24
22.15
10- 100000-4420
Public Ink/Ed/Community Prom
22,725.00
18.83
15,049.12
7,675.88
0.00
7,675.88
33.77
10- 100000-4425
Small Tools/F.quipmeat
1,000.00
86.60
86.60
913.40
0.00
913.40
91.34
Materials & Supplies
34,895.00
162.46
21,976.09
12,918.91
0.00
12,918.91
37.02
E20
Professional Development
10- 100000 -4500
Prof Membership/Dues
9,310.00
233.00
8,292.40
1,017.60
0.00
1,017.60
10.93
10- 100000 -4505
Staff Development
1,030.00
192.04
764.23
265.77
0.00
265.77
25.80
10- 100000 -4510
Travel/Meals/Lodging
2,390.00
38.61
786.88
1,603.12
0.00
1,603.12
67.07
10- 100000 -4520
Mileage Reimbursement
1,500.00
76.16
1,447.53
52.47
0.00
52.47
3.49
Professional Development
14,230.00
539.81
11,291.04
2,938.96
0.00
2,938.96
20.65
E25
Liability Insurance
10- 100000 -4550
Liability insurance
6,500.00
0.00
5,751.75
748.25
0.00
748.25
11.51
Liability Insurance
6,500.00
0.00
5,751.75
748.25
.0.00
748.25
11.51
E30
Utilities
10- 100000 -4600
Telephone
750.00
49.91
428.20
321.80
0.00
321.80
42.90
10- 100000 -4605
Cellular Service
650.00
0.00
56.44
593.56
0.00
593.56
91.31
10- 100000 -4610
Gas - Building
75.00
7.81
20.30
54.70
0.00
54.70
72.93
10- 100000 -4615
Water - Building
200.00
19.64
83.99
116.01
0.00
116.01
58.00
10- 100000 -4620
Electric - Building
900.00
42.60
492.14
407.86
0.00
407.86
45.31
Utilities
2,575.00
119.96
1,081.07
1,493.93
0.00
1,493.93
58.01
GL - Expens- -s Budget ( 03/05/2010 - 2:50 PM) Page 2
Account N :..aber Description Budgeted Amount Period Ah-dnt YTD Amount YTD Var Encumbered Anit Availabi -/o Available
E40
Fixed Assets
10- 100000 -4700
Depreciation
0.00
0.00
0.00
0.00
0.00
0.00
0.00
10- 100000 -4750
Gain /Loss Disposal of Asset
0.00
0.00
0.00
0.00
0.00
0.00
0.00
Fixed Assets
0.00
0.00
0.00
0.00
0.09 _
0.00
0.00
E45
Debt Service
10- 100000 -4800
Principal Payment
0.00
0.00
0.00
0.00
0.00
0.00
0.00
10- 100000 -4850
Interest Payment
0.00
0.00
0.00
0.00
0.00
0.00
0.00
Debt Service
0.00
0.00
0.00
0.00
0.00
0.00
0.00
E50
Other Financing Uses
10- 100000 -4900
Other Financing Uses
0.00
0.00
0.00
0.00
0.00
0.00
0.00
Other Financing Uses
0.00
0.00
0.00
0.00
0.00
0.00
0.00
E55
Non Operating - Other
10- 100000 -4950
Non - Operating Expense
0.00
0.00
0.00
0.00
0.00
0.00
0.00
10- 100000 -4990
Contingency
69,461.00
0.00
0.00
69,461.00
0.00
69,461.00
100.00
10- 100000 -4995
Transfer Out
28,314.00
0.00
0.00
28,314.00
0.00
28,314.00
100.00
Non Operating - Other
97,775.00
0.00
0.00
97,775.00
0.00
97,775.00
100.00
10- 100000 Totals:
5,022,610.00
380,266.63
3,004,825.23
2,017,784.77
0.00
2,017,784,77
40.17
10- 100001
Sharps Program
E60
Special Programs
10- 100001 -4300
Sharps Program
24,000.00
1,172.70
16,117.27
7,882.73.
0.00
7,882.73
32.84
Special Programs
24,000.00
1,172.70
16,117.27
7,882.73
0.00
7,882.73
32.84
10400001 Totals:
24,000.00
1,172.70
16,117.27
7,882.73
0.00
7,882.73.
32.84
10- 100002
Household Hazardous Waste
E60
Special Programs
10- 1000024300
Household Hazardous Waste
25,000.00
4,124.22
19,395.15
5,604.85
0.00
5,604.85
22.41
GL - Expenses vs Budget ( 03/05/2010 - 2:50 PM ) Page 3
Account Number Description
Budgeted Amount
Period Amount
YTD Amount
YTD Var Encumbered Amt
Available % Available
Special Programs
25,000.00
4,124.22
19,395.15
0.00
5,604.85
5,604.85
22.41
10- 100002 Totals:
25,000.00
4,124.22
19,395.15
5,604.85
0.00
5,604.85
22.41
10- 100003
Telephone Book Recycling
E60
Special Programs
10- 100003 -4420
Telephone Bk Recycling Progra 17,000.00
9,900.00
12,068.78
4,931.22
0.00
4,931.22
29.00
Special Programs
17,000.00
9,900.00
12,068.78
4,93122
0.00
4,931.22
29.00
10- 100003 Totals:
17,000.00
9,900.00
12,068.78
4,931.22
0.00
4,931.22
29.00
10- 100004
Large hem Pick -up
E60
Special Programs
10- 100004 -4310
Anti- scavenging
5,000.00
0.00
0.00
5,000.00.
0.00
5,000.00
100.00
Special Programs
5,000.00
0.00
0.00
5,000.00
0.00
5,000.00
100.00
10- 100004 Totals:
5,000.00
0.00
0.00
5,000.00
0.00
5,000.00
100.00
10- 100005
Used Tire Roundup
E60
Special Programs
10- 100005 -4300
Used Tire Roundup
1,200.00
0.00
324.60
875.40
0.00
875.40
72.95
Special Programs
1,200.00
0.00
324.60
875.40
0.00
875.40
72.95
10- 100005 Totals:
1,200.00
0.00
324.60
875.40
0.00
875.40
72.95
10- 100008
Educational Toms
E60
Special Programs
10- 100008 -4420
Educational Tours
2,500.00
0.00
0.00
2,500.00
0.00
2,500.00
100.00
Special Programs
2,500.00
0.00
0.00
2,500.00
0.00
2,500.00
100.00
GL - Expenr
Budget ( 03/05/2010 - 2:50 PM)
Page 4
Account Number
Description
Budgeted Amount
Period Amvant
YTD Amount
YTD Var Encumbered Amt
Availablt- A Available
10- 100008 Totals:
2,500.00
0.00
0.00
2,500.00
0.00
2,500.00
100.00
10- 100010
Recycling Grant
E60
Special Programs
10- 100010 -4420
Recycling Grant AB 939
142,256.00
0.00
0.00
142,256.00
0.00
142,256.00
100.00
Special Programs
142,256.00
0.00
0.00
142,256.00
0.00
142,256.00
100.00
10- 100010 Totals:
142,256.00
0.00
0.00
142,256.00
0.00
142,256.00
100.00
10 Totals:
5,239,566.00
395,463.55
3,052,731.03
2,186,834.97
0.00
2,186,834.97
41.73
20
Liquid Waste Fund
20- 200000
Liquid Administration
E01
Salary & Benefits
20- 200000-4001
Regular Salaries
542,900.00
47,830.60
306,552.35
236,347.65
0.00
236,347.65
43.53
20- 200000 -4002
Part -Time Salaries
15,700.00
160.00
5,097.56
10,602.44
0.00
10,602.44
67.53
20- 20000014003
Board Salaries
71,700.00
4,972.50
33,216.30.
38,483.70
0.00
38,483.70
53.67
20- 200000 -4005
Overtime
12,900.00
0.00
4,797.72
8,102.28
0.00
8,102.28
62.80
20- 200000 -4007
Auto Allowance
2,160.00
332.32
498.48
1,661.52
0.00
1,661.52
76.92
20- 2000004008
Cell Phone Allowance
5,000.00
494.74
2,433.08
2,566.92
0.00
2,566.92
51.33
20- 20000014040
Compensated Absences
12,300.00
0.00
0.00
12,300.00
0.00
12,300.00
100.00
20- 200000 -4100
Cafeteria Plan
72,300.00
5,752.80
39,189.35
33,110.65
0.00
33,110.65
45.79
20- 200000 -4105
Medicare - Employer
10,300.00
837.23
5,520.01
4,779.99
0.00
4,779.99
46.40
20- 200000 -4110
FICA - Employer
5,400.00
318.67
2,336.32
3,063.68
0.00
3,063.68
56.73
20- 200000 -4115
PERS - Employer
73,300.00
6,758.42
42,978.73
30,321.27
0.00
30,321.27
41.36
20- 20000014120
PERS - Employee
40,700.00
3,348.18
21,1 %.60
19,503.40
0.00
19,503.40
47.92
20- 200000 -4125
Defered Medical - RHS
5,500.00
478.25
3,018.99
2,481.01
0.00
2,481.01
45.10
20- 200000 -4130
Benefits Admin Costs
3,420.00
50.14
564.43
2,855.57
0.00
2,855.57
83.49
20- 200000 -4135
Unemployment
0.00
0.00
0.00
0.00
0.00
0.00
0.00
20- 200000 -4140
Workers' Compensation
4,000.00
0.00
1,979.56
2,020.44
0.00
2,020.44
50.51
Salary & Benefits
877,580.00
71,333.85
469,379.48
408,200.52
0.00
408,200.52
46.51
E03
Professional Services
20- 200000 -4200
Professional Services
64,375.00
1,350.00
32,748.68
31,626.32
0.00
31,626.32
49.12
20- 20000014205
District Manager
72,000.00
0.00
66,495.00
5,505.00
0.00
5,505.00
7.64
20- 20000014210
Legal Services
100,000.00
5,088.81
63,864.90
36,135.10
0.00
36,135.10
36.13
20- 200000 -4215
Engmeering/Axhitectual Sere
90,000.00
7,334.75
52,115.25
37,884.75
0.00
37,884.75
42.09
20- 200000 -4216
Plan Ck%spection- inside
102,000.00
18,252.75
66,678.75
35,321.25
0.00
35,321.25
34.62,
20- 200000 -4217
Plan Ck/Inspection- Outside
10,000.00
450.75
7,895.75
2,104.25
0.00
2,104.25
21.04
GL - Expenses vs Budget ( 03/05/2010 - 2:50 PM ) Page 5
Account Number
Description Budgeted Amount
Period Amount
YTD Amount
YTD Var Encumbered Amt
Available % Available
20- 200000-4218
Plan Ckllnspection -Swr Lateral
40,000.00
290.25
18,076.50
21,923.50
0.00
21,923.50
54.80
20- 2000004220
Fiscal Services
46,580.00
1,573.00
2(,560.50
25,019.50
0.00
25,019.50
53.71
20- 2000004225
Medical/Employment Services
500.00
206.10
315.90
184.10
0.00
184.10
36.82
20- 2000004300
Contract Services
3,100.00
112.00
1,307.56
1,792.44
0.00
1,792.44
57.82
Professional Services
528,555.00
34,658.41
331,058.79
197,496.21
0.00
197,496.21
37.36
E10
Other Contract Services
20- 200000-4305
County Collection Fee
15,000.00
0.00
15,285.53
(285.53)
0.00
(285.53)
(1.90)
20- 2000004325
Election Costs
0.00
0.00
0.00
0.00
0.00
0.00
0.00 .
20- 200000 -4330
Building Maintenance
13,050.00
1,242.16
9,801.21
3,248.79
2,541.49
707.30
5.42
20- 2000004335
Equipment Maintenance
24,030.00
770.45
19,612.42
4,417.58
0.00
4,417.58
18.38
Other Contract Services
52,080.00
2,012.61
44,699.16
7,380.84
2,541.49
4,839.35
9.29
E15
Materials & Supplies
20- 200000 -4400
Office Supplies
16,000.00
237.65
4,215.78
11,784.22
0.00
11,784.22.
73.65
20- 200000 -W5
MultiMed/Bhieprints/Copies/Su
5,840.00
122.04
2,340.77
3,499.23
0.00
3,499.23
59.91
20- 200000-4410
Postage
15,640.00
153.51
6,806.20
8,833.80
0.00
8,833.80
56.48
20- 200000 -4420
Public Info/Ed/Community Prom
18,375.00
389.42
2,762.96
15,612.04
0.00
15,612.04
84.96
20- 200000-4425
Small Tools/Equipment
2,000.00
779.39
779.39
1,220.61
0.00
1,220.61
61.03
Materials & Supplies
57,855.00
1,682.01
16,905.10
40,949.90
0.00
40,949.90
70.78
E20
Professional Development
20- 2000004500
Prof Menbe ship/Dues
36,360.00
337.00
29,861.86
6,498.14
0.00
6,498.14
17.87
20- 2000004505
Staff Development
9,270.00
1,728.36
6,387.92
2,882.08
0.00
2,882.08
31.09
20- 2000004510
Travel/Mng
36,110.00
1,678.98
13,164.09
22,945.91
0.00
22,945.91
63.54
20- 2000004520
Mileage Reimbursement
250.00
56.59
262.27
(12.27)
0.00
(12.27)
(4.90)
Professional Development
81,990.00
3,800.93
49,676.14
32,313.86
0.00
32,313.86
39.41
E25
Liability Insurance
20- 2000004550
liability insurance
56,000.00
0.00
49,401.13
6,598.87
0.00
6,598.87
11.78
Liability Insurance
56,000.00
0.00
49,401.13
6,598.87
0.00
6,598.87
11.78 .
E30
Utilities
20- 200000 -4600
Telephone
6,500.00
449.22
3,853.89
2,646.11
0.00
2,646.11
40.70
20- 2000004605
Cellular Service
1,500.00
0.00
938.67
561.33
0.00
561.33
37.42
20- 200000 -4610
Gas - Building
500.00
70.33
182.85
317.15
0.00
317.15
63.43
20- 200000 -4615
Water - Building
2,000.00
176.72
755.87
1,244.13
0.00
1,244.13
62.20
20- 200000-4620
Electric - Building
7,000.00
383.44
4,429.26
2,570.74
0.00
2,570.74
36.72
GL - ExpenF Budget ( 03/05/2010 - 2:50 PM) Page 6
Account N -.iber Description Budgeted Amount Period An.- ..nt YTD Amount YTD Var Encumbered Amt Avallab►.__, o Available
GL - Expenses vs Budget ( 03/05/2010 - 2:50 PM) Page 7
Utilities
17,500.00
1,079.71
.10,160.54
7,339.46
0.00
7,339.46
41.94
E40
Fixed Assets
20- 200000 -4700
Depreciation
0.00
0.00
0.00
0.00.
0.00
0.00
0.00
20- 200000 -4750
Gil, On Disposal of Fixed Asset
0.00
0.00
0.00
0.00
0.00
0.00
0.00
Fixed Assets
0.00
0.00
0.00
0.00
0.00
0.00
0.00
E50
Other Financing Uses
20- 200000 -4900
Other Financing Uses
0.00
0.00
0.00
0.00
0.00
0.00
0.00
Other Financing Uses
0.00
.0.00
0.00
0.00
0.00
0.00
0.00
E55
Non Operating - Other
20- 200000 -4950
Non Operating Expense
0.00
0.00
0.00
0.00
0.00
0.00
0.00
20- 200000 -4990
Contingency
0.00
0.00
0.00
0.00
0.00
0.00
0.00
20- 200000 -4995
Transfer Out
718,618.00
0.00
0.00
718,618.00
0.00
718,618.00
100.00
Non Operating - Other
718,618.00
0.00
0.00
718,618.00
0.00
718,618.00
100.00
20- 200000 Totals:
2,390,178.00
114,567.52
971,280.34
1,418,897.66
2,541.49
1,416,356.17
59.25
20- 200001
Sewer Maint
E25 .
liability Insurance
20- 2000011550
Swr Liability Insurance
10,000.00
0.00
9,223.90
776.10
0.00
776.10
7.76
Liability Insurance
10,000.00
0.00
9,223.90
776.10
0.00
776.10
7.76
E41
Sewer Maint - Salary/Benefit
20- 200001-4001
Swr Maint - Regular Salaries
187,600.00
14,902.49
118,487.65
69,112.35
0.00
69,112.35
36.84
20- 2000014002
Swr Maint - PT Salaries
0.00
0.00
0.00
0.00
0.00
0.00
0.00
20- 200001 -4005
Swr Maint - Overtime
20,300.00
3,264.63
13,352.51
6,947.49
0.00
6,947.49
34.22
20- 200001 -4040
Compensated. Absences
3,700.00
0.00
0.00
3,700.00
0.00
3,700.00
100.00
20- 200001 -4100
Swr Maint - Cafeteria Plan
28,800.00
2,397.00
18,384.99
10,415.01
0.00
10,415.01
36.16
20- 2000011105
Swr Maint - Medicare ER
3,300.00
278.83
2,016.47
1,283.53
0.00
1,283.53
38.89
20- 200001 -4115
Swr Maint - PERS ER
25,300.00
2,082.95
16,208.14
9,091.86
0.00
9,091.86
35.93
20- 200001 -4120
Swr Maint - PERS EE
14,100.00
1,043.19
8,117.40
5,982.60
0.00
5,982.60
42.43
20- 200001 -4125
Swr Maint - Def Medical RHS
1,900.00
142.57
1,153.25
746.75
0.00
746.75
39.30
20- 2000014130
Benefit Administration
500.00
0.00
74.34
425.66
0.00
425.66
85.13
20- 200001 -4135
Swr Maint - Unemployment
0.00
0.00
0.00
0.00
0.00
0.00
0.00
20- 200001 -4140
Swr Maint - Workers Comp
14,700.00
0.00
7,397.28
7,302.72
0.00
7,302.72
49.67
GL - Expenses vs Budget ( 03/05/2010 - 2:50 PM) Page 7
Account Number Description Budgeted Amount
Period Amount
YTD Amount
YTD Var Encumbered Amt
Available
% Available
Sewer Maint - Salary/Benefit
300,200.00
24,111.66
185,192.03
115,007.97
0.00
115,007.97
38.31
E42
Sewer Maint Operations
20- 2000014300
Sewer Maint-Claims
0.00
0.00
0.00
0.00
0.00
0.00
.0.00
20- 200001 -4305
Sewer Maint -Pump Stn Contract
100,000.00
2,835.00.
10,568.26
89,431.74
0.00
89,431.74
89.43
20- 2000014320
Sewer Maint -Sewer Line Maint
275,000.00
0.00
11,400.00
263,600.00
24,720.13
238,879.87
86.86
20- 2000014335
Sewer Maint- Equipment Maint
75,000.00
7,033.61
27,622.82
47,377.18
0.00
47,377.18
63.17
20- 2000014350
Sewer Maint - Property Lease
0.00
. 0.00
0.00
0.00
0.00
0.00
0.00
20- 2000014359
Sewer Maint -Sewer Line Tele
25,000.00
4,455.00
4,455.00
20,545.00
0.00
20,545.00
82.18
20- 2000014380
Sewer Maint -FOG Prog Contract
100,000.00
9,412.97
50,610.78
49,389.22
0.00
49,389.22
49.38
20- 200001 -4405
Sewer Maint- MultiMed/Blueprin
0.00
0.00
0.00
0.00
0.00
0.00
0.00
20- 200001 -4425
Sewer Maint -Small Tools(Eq
40,000.00
440.44
2,616.42
37,383.58
0.00
37,383.58
93.45
20- 200001 -4430
Sewer Maint-Material/Supplies
40,000.00
(68.30)
12,885.82
27,114.18
0.00
27,114.18
67.78
20- 200001 -4505
Sewer Maint-Staff Development
5,400.00
344.00
752.00
4,648.00
0.00
4,648.00
86.07
20-2000014510
Sewer Maint- Travel/Meals
500.00
0.00
50.00
450.00
0.00
450.00
90.00
20- 2000014625
Sewer Maint- Water Pumps
4,000.00
38.15
651.52
3,348.48
0.00
3,348.48
83.71
20- 200001 -4630
Sewer Maint - Electric Pumps
98,000.00
1,184.55
40,369.32
57,630.68
0.00
57,630.68
58.80
Sewer Maint Operations
762,900.00
25,675.42
161,981.94
600,918.06
24,720.13
576,197.93
75.52
E65
Capital Improvement Program
20- 2000014995
Capital Outlay
154,369.00
35,715.56
120,352.33
34,016.67
0.00
34,016.67
22.03
Capital Improvement Program
154,369.00
35,715.56
120,352.33
34,016.67
0.00
34,016.67
22.03
20- 200001 Totals:
1,227,469.00
85,502.64
476,750.20
750,718.80
24,720.13
725.998.67
59.14
20- 200100
Capital Outlay
E65
Capital Improvement Program
20- 2001004995
Capital Outlay
0.00
0.00
0.00.
0.00
0.00
0.00
0.00
Capital Improvement Program
0.00
0.00
0.00
0.00
0.00
0.00
0.00
20- 200100 Totals:
0.00
0.00
0.00
0.00
0.00
0.00
0.00
20- 200429
Bristol Pump Station
E65
Capital Improvement Program
20- 2004294300
Bristol St Pump - Contract Labor
1,147,125.00
1,446.75
544,588.15
602,536.85
0.00
602,536.85
52.52
GL - Expens
` Budget ( 03105/2010 - 2:50 PM)
Page 8
Account IN .: -aber
y
Description Budgeted Amount
Period Ah -„ant
YTD Amount
YTD Var Encumbered Amt
AvaHabi, -/o Available
Capital Improvement Program
1,147,125.00
1,446.75
544,588.15
602,536.85
0.00
602,536.85
52.52
20- 200429 Totals:
1,147,125.00
1,446.75
544,588.15
602,536.85
0.00
602,536.85
52.52
20- 200449
Sinking Fd/Future.Sewer Lines
E65
Capital hnprovement Program
20- 200449 -4300
Sinking Fund #149 /Swr -Contr Sv
0.00
0.00
0.00
0.00
0.00
0.00
0.00
Capital Improvement Program
0.00
0.00
0.00
0.00
0.00
0.00
0.00
20- 200449 Totals:
0.00
0.00
0.00
0.00
0.00
0.00
0.00
20- 200456
Earthquake/Major Emer Swr Rep
E65
Capital Improvement Program
20- 200456 -4300
Earthquake/Emergency -Contr Sv
0.00
0.00
0.00
0.00
0.00
0.00
0.00
Capital Improvement Program
0.00
0.00
0.00
0.00
0.00
0.00
0.00
20- 200456 Totals:
0.00
0.00
0.00
0.00
0.00
0.00
0.00
20- 200459
Televising Swr Lines
E65
Capital Improvement Program
20- 200459 -4300
Televising Swr#159 -Contr Svc
0.00
0.00
0.00
0.00
0.00
0.00
0.00
Capital Improvement Pro gram
0.00
0.00
0.00
0.00
0.00
0.00
0.00
20- 200459 Totals:
0.00
0.00
0.00
0.00
0.00
0.00
0.00
20- 200464
Misc. Swr Work/Manhole Adj.
E65
Capital Improvement Program
20- 200464 -4300
Misc Swr Wk#164 -Coat Svc
279,600.00
8,838.01
76,708.14
202,891.86
6,216.00
196,675.86
70.34
Capital Improvement Program
279,600.00
8,838.01
76,708.14
202,891.86
6,216.00
196,675.86
70.34
GL - Expenses vs Budget ( 03/05/2010 - 2:50 PM)
Page 9
Account Number Description Budgeted Amount
Period Amount
YTD Amount
YTD Var Encumbered Amt
Available % Available
20- 200464 Totals:
8,838.01
76,708.14
6,216.00
196,675.86
70.34
202,891.86
279,600.00
20- 200468
Tustin Pump Stn Remodel
E65
Capital Improvement Program
20- 200468 -4300
Irvinw Tustin Pump Stn#168 -Con
4,443.00
0.00
0.00
4,443.00
.0.00
4,443.00
100.00
Capital Improvement Program
4,443.00
0.00
0.00
4,443.00
0.00
4,443.00
100.00
20- 200468 Totals:
4,443.00
0.00
0.00
4,443.00
0.00
4,443.00
100.00
20- 200470
Emerg Response Plan Pump Stn
E65
Capital improvement Program
20- 200470 -4300
Emeig Pump Plan -Contr Svc
11,280.00
0.00
5,080.00
6,200.00
0.00
6,200.00
54.96
Capital Improvement Program
11,280.00
0.00
5,080.00
6,200.00
0.00
6,200.00
54.96
20- 200470 Totals:
11,280.00
0.00
5,080.00
6,200.00
0.00
6,200.00
54.96
20- 200471
Irvine PS F= Main #171
E65
Capital Improvement Program
20- 200471 -4300
Irvine PS Prce Main# 171 -Contr
721,122.00
0.00
0.00
721,122.00
0.00
721,122.00
100.00
Capital Improvement Program
721,122.00
0.00
0.00
721,122.00
0.00
721,122.00
100.00
20- 200471 Totals:
721,122.00
0.00
0.00
721,122.00
0.00
721,122.00
100.00
20- 200575
OCSD Gant
E65
Capital Improvement Program
20- 200575 -4300
OCSD Gant #175 - Cont Svc
10,000.00
0.00
2,402.58
7,597.42
0.00
7,597.42
75.97
Capital Improvement Program
10,000.00
0.00
2,402.58
7,597.42
0.00
7,597.42
75.97
20- 200575 Totals:
10,000.00
0.00
2,402.58
7,597.42
0.00
7,597.42
75.97
GL - Expens
Page 10
-.Budget( 03/05/2010 - 2:50 PM)
Account N anber
Description Budgeted Amount
Period Ai.. -tint
YTD Amount
YTD Var Encumbered Amt
Availabr.. --/o Available
20- 200601
Westside Abandonment #101
E65
Capital Improvement Program
20- 200601 -4300
Westside Aband#101 -Copt Svc
749,941.00
0.00
0.00
749,941.00
0.00
749,941.00
100.00
Capital Improvement Program
749,941.00
0.00
0.00
749,941.00
0.00
749,941.00
100.00
20- 200601 Totals:
749,941.00
0.00
0.00
749,941.00
0.00
749,941.00 _
100.00
20- 200678
Replace Sewer Bypass #178
E65
Capital Improvement Program
20- 200678 -4300
Rep Swr Bypass#178 -Contr Svc
75,000.00
45,436.84
45,436.84
29,563.16
0.00
29,563.16
39.41
Capital Improvement Program
75,000.00
45,436.84
45,436.84
29,563.16
0.00
29,563.16
39.41
20- 200678 Totals:
75,000.00
45,436.84
45,436.84
29,563.16
0.00
29,563.16
39.41
20- 200679
Building/Grounds Fund # 179
E65
Capital Improvement Program
20- 200679 -4300
Bld/Grds Fund #179 -Contr Svc
3.753.00
0.00
1,412.66
2,340.34
0.00
2,340.34
62.35
Capital Improvement Program
3,753.00
0.00
1 .,412.66
2,340.34
0.00
2,340.34
62.35
20- 200679 Totals:
3,753.00
0.00
1,412.66
2,340.34
0.00
2,340.34
62.35
20- 200780
Fog #180
E65
Capital Improvement Program
20- 200780 -4300
Fog Program#180 - Contract Svc
0.00
0.00
0.00
0.00
0.00
0.00
0.00
Capital Improvement Program
0.00
0.00
0.00
0.00
0.00
0.00
0.00
20- 200780 Totals:
0.00
0.00
0.00
0.00
0.60
0.00
0.00
20- 200882
Analysis of CCTV Results # 182
E65
Capital Improvement Program
20- 2008821300
Analysis of CCTV Results #182
125,000.00
7,735.00
90,222.26
34,777.74
0.00
34,777.74
27.82.
GL - Expenses vs Budget ( 03/05/2010 - 2:50 PM)
Page 11
Account Number Description
Budgeted Amount
Period Amount
YTD Amount
YTD Var Encumbered Amt
Available % Available
Capital Improvement Program
125,000.00
7,735.00
90,222.26
0.00
34,777.74
27.82
34,777.74
20- 200882 Totals:
125,000.00
7,735.00
90,22126
34,777.74
0.00
34,777.74
27.82
20- 200883
System Wide Repair Prog #183
E65
Capital Improvement Program
20- 200883 -4300
Systm Wide Repair Program #18
1,035,223.00
4,547.50
177,228.63
857,994.37
0.00
857,994.37
82.88
Capital Improvement Program
1,035,223.00
4,547.50
177,228.63
857,994.37
0.00
857,994.37
82.88
20- 200883 Totals:
1,035,223.00
4,547.50
177,228.63
857,994.37
0.00
857,994.37
82.88
20- 200886
Sewer Lateral Program #186
E65
Capital Improvement Program
20- 200886 -4300
Sewer Lateral Program #186
182,205.00
12,843.50
99,523.23
82,681.77
0.00
82,681.77
45.37
Capital Improvement Program
182,205.00
12,843.50
99,523.23
82,681.77
0.00
82,681.77
45.37
20- 200886 Totals:
182,205.00
12,843.50
99,523.23
82,681.77
0.00
82,681.77
45.37
20- 200888
GIS System #188
E65
Capital Improvement Program
20- 200888 -4300
GIS System #188 Contr Svc
194,875.00
0.00
0.00
194,875.00
0.00
194,875.00
100.00
Capital Improvement Program
194,875.00
0.00
0.00
194,875.00
0.00
194,875.00
100.00
20- 200888 Totals:
194,875.00
0.00
0.00
194,875.00
0.00
194,875.00
100.00
20 Totals:
8,157,214.00
280,917.76
2,490,633.03
5,666,580.97
33,477.62
5,633,103.35
69.05
21
Sewer Construction Fund
21- 200000
Liquid Administration
E55
Non Operating - Other
GL - Expew
s Budget ( 03/05/2010 - 2:50 PM)
Page 12
Account Number
Description
Budgeted Amount
Period Amount
YTD Amount
YTD Var Encumbered Amt
Available °To Available
21- 2000004995
Transfer Out
0.00
0.00
0.00
0.00.
0.00
0.00
0.00
Non Operating - Other
0.00
0.00
0.00
0.00
0.00
0.00
0.00
21- 200000 Totals:
0.00
0.00
0.00
0.00
0.00
0.00
0.00
i
21 Totals:
0.00
0.00
0.00
0.00
0.00
0.00
0.00
30
Facilities Revolving Fund
30- 200887
District Yard
E65
Capital Improvement Program
30- 2008874300
District Yard
2,788,491.00
95,289.80
630,378.48.
2,158,112.52
0.00
2,158,112.52
77.39
Capital Improvement Program
2,788,491.00
95,289.80
630,378.48
2,158,112.52
0.00.
2,158,112.52
77.39
30- 200887 Totals:
2,788,491.00
95,289.80
630,378.48,
2,158,112.52
0.00
2,158,112.52
77.39
30 Totals:
2,788,491.00
95,289.80
630,378.48
2,158,112.52
0.00
2,158,112.52
77.39
Report Totals: 16,185,271.00 771,671.11 6,173,742.54 10,011,528.46 33,477.62 9,978,050.84 61.64
GL - Expenses vs Budget ( 03/05/2010 - 2:50 PM) Page 13
+=
Meeting Date Item Number.
1 03/25/10 VI. D. 2. —�
COSTA MESA SANITAJU DISTRICT
Memorandum
..... an Independent Specia[District
To:
Board of Directors
Via:
Scott Carroll, General >Wdt!�
From:
Marc Davis, Treasurer /Director of Finance.
Date: . March 25, 2010
Subject: Treasurer's Report for the Month of February 2010
Summary
Attached is the Treasurer's Report for the month of February 2010. As required by the
District's Statement of Investment Policy, the Treasurer's report delineates all
investment activity during the month.
Staff Recommendation
Approve the Treasurer's Report for the month of February 2010.
Analysis
This report lists the types of securities held in the District's portfolio, the institutions from
which the securities were purchased, maturity dates and interest rates as of February
28, 2010. The District's investments are in compliance, with the Statement of
Investment Policy adopted by the Board at the July 23, 2009 regular meeting, as well as
the California Government Code. The market values in this report were provided by our
third party custodian, Bank of New York, except for the Local Agency Investment Fund
(LAIF). The market value of LAIF was provided by the State Treasurer's Office. It does
not represent the value of the underlying securities within the pool, but rather the par or
cost amount, which is the amount the District is entitled to withdraw. This reporting
practice is consistent with industry standard practices for similar funds.
Board of Directors
March 25, 2010
Page 2 of 2
The weighted average stated rate of return (current yield) for the District's investment
portfolio as of February 28, 2010, was 1.321%. The yield to maturity of the portfolio
was 1.327 %. The District's weighted average interest rate was 74 basis points
(0.744 %) above the daily effective yield of LAIF, which was 0.577% as of February 28,
2010. The weighted average number of days to maturity for the District's total portfolio
was 462 days (1.27 years). The average duration of the underlying securities in LAIF
as of February 28, 2010, which is the most current information available, was 200 days.
The District's investment portfolio is in compliance with its liquidity limitations, which
requires that a minimum of 20.00% of the portfolio must mature within one year. The
percentage of the portfolio maturing in less than one year as of February 28, 2010 was
68.22 %.
As of February 28, 2010, the District has adequate operating reserves necessary to
meet its obligations for the next six months.
Legal Review
Legal review is not required.
Financial Review
The portfolio was budgeted to earn an average of 2.00% for the year ending June 30,
2010. The earnings on the portfolio fell below 2.00% in October 2009. As discussed
with the Board in December 2009, total investment earnings are projected to fall short
of the budget by approximately $8,000.
Committee Recommendation
Review of Investment Oversight Committee is not required.
Public Notice Process
Copies of this report are on file with the entire agenda packet at District Headquarters.
Alternative Actions
1. Refer the matter back to staff
2
is COSTA MESA SANITARY DISTRICT
Warrant Resolution No. CMSD 2010 -09
n
U
Meetin Date Item Number
j 03/25/10 VI. D. 3.
A RESOLUTION OF THE COSTA MESA SANITARY DISTRICT
RATIFYING THE PAYMENT OF CERTAIN CLAIMS AND DEMANDS, AND
SPECIFYING THE FUNDS OUT OF WHICH THE SAME WERE PAID.
THE BOARD OF DIRECTORS OF THE COSTA MESA SANITARY DISTRICT
DOES HEREBY ORDER AND RESOLVE AS FOLLOWS:
Section 1. That the attached claims and demands totaling $514,468.94 have
been audited as required by law and that the same were paid out of respective funds as
hereinafter set forth.
Section 2. That the Clerk of the District shall certify to the adoption of this
Resolution and shall retain a certified copy thereof in her own records.
PASSED AND ADOPTED this 25th day of March 2010.
ATTEST:
Secretary President
STATE OF CALIFORNIA )
COUNTY OF ORANGE ) ss
COSTA MESA SANITARY DISTRICT )
I, JOAN REVAK, Clerk of the Costa Mesa Sanitary District, hereby certify that
the foregoing Warrant Resolution No. CMSD 2010 -09 was duly adopted by the Costa
Mesa Sanitary District at a regular meeting held on the 25th day of March 2010.
IN WITNESS WHEREOF, I have hereunto set my hand and affixed the Seal of
the Costa Mesa Sanitary District on this 25th day of March 2010.
1 Clerk of the Costa Mesa Sanitary District
Accounts Payable
Checks for Approval COSTA 914E SA SA9V-IT -ARC 0IST4UGT
a>: rndspwndm: spcial0&via
User: tgonzalez
Printed: 03/05/2010 - 2:12 PM
Check Number
Check Date
Fund Name
Account Name
Vendor Name
Amount
0
02/03/2010
Liquid Waste Fund
Federal Withholding Taxes
Internal Revenue Service
179.67
0
02/03/2010
Liquid Waste Fund
FICA - Employee
Internal Revenue Service
260.33
0
02/03/2010
Liquid Waste Fund
FICA - Employee
Internal Revenue Service
260.33
0
02/03/2010
Liquid Waste Fund
Medicare - Employee
Internal Revenue Service
60.88
0
02/03/2010
Liquid Waste Fund
Medicare - Employee
Internal Revenue Service
60.88
Check Total:
822.09
0
02/05/2010
Liquid Waste Fund
PERS Medical
Cal PERS
5,331.88
0
02/05/2010
Solid Waste Fund
Benefits Admin Costs
Cal PERS
2.29
0
02/05/2010
Liquid Waste Fund
Benefits Admin Costs
Cal PERS
20.64
Check Total:
5,354.81
0
02/10/2010
Liquid Waste Fund
Federal Withholding Taxes
Internal Revenue Service
5,415.90
0
02/10/2010
Liquid Waste Fund
FICA - Employee
Internal Revenue Service
50.03
0
02/10/2010
Liquid Waste Fund
FICA - Employee
Internal Revenue Service
50.03
0
02/10/2010
Liquid Waste Fund
Medicare - Employee
Internal Revenue Service
579.68
0
02/10/2010
Liquid Waste Fund
Medicare - Employee
Internal Revenue Service
440.41
0
02/10/2010
Liquid Waste Fund
Medicare - Employee
Internal Revenue Service
139.27
Check Total:
6,675.32
0
02/10/2010
Liquid Waste Fund
State Withholding Taxes
State of Cal Emp Dev Dept
1,905.92
Check Total:
1,905.92
0
02/10/2010
Liquid Waste Fund
PERS Retirement
Cal Pers Employee Ret System
130.21
0
02/10/2010
Liquid Waste Fund
PERS Retirement
Cal Pers Employee Ret System
34.53
0
02/10/2010
Liquid Waste Fund
PERS Retirement
Cal Pers Employee Ret System
234.46
0
02/10/2010
Liquid Waste Fund
PERS Retirement
Cal Pers Employee Ret System
62.18
0
02/10/2010
Liquid Waste Fund
PERS Retirement
Cal Pers Employee Ret System
1,860.08
AP - Checks for Approval ( 03/05/2010 - 2:12 PM) Page 1
Check Number Check Date Fund Name
Account Name
Vendor Name
0 02/10/2010
Liquid Waste Fund
PERS Retirement
Cal Pers Employee Ret System
0 02/10/2010
Liquid Waste Fund
PERS Survivor Benefit
Cal Pers Employee Ret System
0 02/10/2010
Liquid Waste Fund
PERS Retirement
Cal Pers Employee Ret System
0 02/10/2010
Liquid Waste Fund
PERS Retirement
Cal Pers Employee Ret System
0 02/10/2010
Liquid Waste Fund
PERS - Employer
Cal Pers Employee Ret System
0 02/24/2010
Liquid Waste Fund
Federal Withholding Taxes
Internal Revenue Service
0 02/24/2010
Liquid Waste Fund
FICA - Employee
Internal Revenue Service
0 02/24/2010
Liquid Waste Fund
FICA - Employee
Internal Revenue Service
0 02/24/2010
Liquid Waste Fund
Medicare - Employee
Internal Revenue Service
0 02/24/2010
Liquid Waste Fund
Medicare - Employee
Internal Revenue Service
0 02/24/2010
Liquid Waste Fund
Medicare - Employee
Internal Revenue Service
0 02/24/2010
Liquid Waste Fund
State Withholding Taxes
State of Cal Emp Dev Dept
0 02/24/2010
Liquid Waste Fund
PERS Retirement
Cal Pers Employee Ret System
0 02/24/2010
Liquid Waste Fund
PERS Retirement
Cal Pers Employee Ret System
0 02/24/2010
Liquid Waste Fund
PERS Retirement
Cal Pers Employee Ret System
0 02/24/2010
Liquid Waste Fund
PERS Retirement
Cal Pers Employee Ret System
0 02/24/2010
Liquid Waste Fund
PERS Retirement
Cal Pers Employee Ret System
0 02/24/2010
Liquid Waste Fund
PERS Retirement
Cal Pers Employee Ret System
0 02/24/2010
Liquid Waste Fund
PERS Survivor Benefit
Cal Pers Employee Ret System
0 02/24/2010
Liquid Waste Fund
PERS Retirement
Cal Pers Employee Ret System
0 02/24/2010
Liquid Waste Fund
PERS Retirement
Cal Pers Employee Ret System
0 02/24/2010
Liquid Waste Fund
PERS - Employer
Cal Pers Employee Ret System
Check Total:
Check Total:
Check Total:
Check Total:
0 02/15/2010 Solid Waste Fund Investment Earnings Bank of America
Check Total:
0 02/26/2010 Solid Waste Fund Equipment Maintenance Automatic Data Processing, Inc
0 02/26/2010 Liquid Waste Fund Equipment Maintenance Automatic Data Processing, Inc
Check Total:
AP - Checks proval ( 03/05/2010 - 2:12 PM) • Pw
Amount
3,349.48
10.23
493.32
888.31
0.01
7,062.81
5,322.53
53.75
53.75
570.91
431.35
139.56
6,571.85
1,880.24
1,880.24
130.21
38.48
234.46
69.30
1,860.08
3,349.48
10.23
549.87
990.15
0.01
7,232.27
326.22
326.22
5.60
50.40
56.00
Check Nuor Check Date
Fund Name
Account Name S
Vendor Name
Amount _
7103
02/11/2010
Solid Waste Fund
Building Maintenance
949 Storage
16.00
7103
02/11/2010
Liquid Waste Fund
Building Maintenance
949 Storage
144.00
Check Total:
160.00
7104
02/11/2010
Solid Waste Fund
Telephone Bk Recycling Program
Adams School
300.00
Check Total:
300.00
7105
02/11/2010
Liquid Waste Fund
Employee Insurance
AFLAC
706.78
Check Total:
706.78
7106
02/11/2010
Solid Waste Fund
Professional Services
BHI Management Consulting
150.00
7106
02/11/2010
Liquid Waste Fund
Professional Services
BHI Management Consulting
1,350.00
Check Total:
1,500.00
7107
02/11/2010
Solid Waste Fund
Public Info/Ed/Community Promo
Debbie Bjornson
9.00
7107
02/11/2010
Liquid Waste Fund
Public Info/Ed/Community Promo
Debbie Bjornson
81.00
Check Total:
90.00
7108
02/11/2010
Liquid Waste Fund
Sewer Lateral Program #186
Brian Sullivan
1,800.00
Check Total:
1,800.00
7109
02/11/2010
Solid Waste Fund
Legal Services
Alan R. Burns
1,488.73
7109
02/11/2010
Liquid Waste Fund
Legal Services
Alan R. Burns
2,764.77
7109
02/11/2010
Liquid Waste Fund
Legal Services
Alan R. Burns
2,135.80
7109
02/11/2010
Solid Waste Fund
Legal Services
Alan R. Burns
108.60
7109
02/11/2010
Solid Waste Fund
Legal Services
Alan R- Burns
101.36
7109
02/11/2010
Liquid Waste Fund
Legal Services
Alan R. Bums
188.24
Check Total:
6,787.50
7110
02/11/2010
Solid Waste Fund
Telephone Bk Recycling Program
California School
300.00
Check Total:
300.00
7111
02/11/2010
Solid Waste Fund
Prof Membership/Dues
California Association of Purchasing
Off
13.00
7111
02/11/2010
Liquid Waste Fund
Prof Membership/Dues
California Association of Purchasing Off
117.00 .
AP - Checks for Approval ( 03/05/2010 - 2:12 PM)
Page 3
Check Number
Check Date
Fund Name
Account Name
Vendor Name
Amount
Check Total:
130.00
7112
02/11/2010
Solid Waste Fund
Fiscal Services
CBIZ ATA Orange County LLC
847.00
7112
02/11/2010
Liquid Waste Fund
Fiscal Services
CBIZ ATA Orange County LLC
1,573.00
Check Total:
2,420.00
7113
02/11/2010
Liquid Waste Fund
Rep Swr Bypass #178 -Contr Svc
Charles King Company
45,436.84
Check Total:
45,436.84
7114
02/11/2010
Solid Waste Fund
Telephone Bk Recycling Program
Charles TeWinkle Middle Sch
700.00
Check Total:
700.00
7115
02/11/2010
Solid Waste Fund
Staff Development
City of Claremont
25.00
7115
02/11/2010
Liquid Waste Fund
Staff Development
City of Claremont
225.00
Check Total:
250.00
7116
02/11/2010
Solid Waste Fund
Prof Membership /Dues
Costa Mesa Chamber of Commerce
220.00
7116
02/11/2010
Liquid Waste Fund
Prof Membership /Dues
Costa Mesa Chamber of Commerce
220.00
Check Total:
440.00
7117
02/11/2010
Solid Waste Fund
Telephone Bk Recycling Program
College Park School
300.00
Check Total:
300.00
7118
02/11/2010
Solid Waste Fund
Container Collection Costs
CR &R Incorporated
4,127.31
Check Total:
4,127.31
7119
02/11/2010
Liquid Waste Fund
Sewer Maint -Pump Stn Contract
C &R Drains Inc.
1,382.00
7119
02/11/2010
Liquid Waste Fund
Sewer Maint -Pump Stn Contract
C &R Drains Inc.
176.00
7119
02/11/2010
Liquid Waste Fund
Sewer Maint -Pump Stn Contract
C &R Drains Inc.
176.00
7119
02/11/2010
Liquid Waste Fund
Sewer Maint -Pump Stn Contract
C &R Drains Inc.
264.00
7119
02/11/2010
Liquid Waste Fund
Sewer Maint -Pump Stn Contract
C &R Drains Inc.
88.00
7119
02/11/2010
Liquid Waste Fund
Sewer Maint -Pump Stn Contract
C &R Drains Inc.
176.00
Check Total:
2,262.00
AP - Checks pp roval ( 03/05/2010 - 2:12 PM)
•
At
Check
Check Date
Fund Name
Account Name
Vendor Name
Amount
7120
02/11/2010
Solid Waste Fund
Recycling/Disposal
CR Transfer, Inca
156,799.95
7120
02/11/2010
Solid Waste Fund
Recycling/Disposal
CR Transfer, Inc.
9,366.70
Check Total:
166,166.65
7121
02/11/2010
Solid Waste Fund
Household Hazardous Waste
Curbside, Inc.
113.00
7121
02/11/2010
Solid Waste Fund
Household Hazardous Waste
Curbside, Inc.
175.00
7121
02/11/2010
Solid Waste Fund
Household Hazardous Waste
Curbside, Inc.
131.25
7121
02/11/2010
Solid Waste Fund
Household Hazardous Waste
Curbside, Inc.
3,028.47
7121
02/11/2010
Solid Waste Fund
Sharps Program
Curbside, Inc.
95.00
Check Total:
3,542.72
7122
02/11/2010
Liquid Waste Fund
Sewer Maint-Staff Development
CWEA -TCP
132.00
7122
02/11/2010
Liquid Waste Fund
Sewer Maint -Staff Development
CWEA -TCP
132.00
Check Total:
264.00
7123
02/11/2010
Solid Waste Fund
Telephone Bk Recycling Program
Davis School
300.00
Check Total:
300.00
7124
02/11/2010
Liquid Waste Fund
Sewer Maint -FOG Prog Contract
Environmental Engr & Cont, Inc
9,412.97
Check Total:
9,412.97
7125
02/11/2010
Solid Waste Fund
Telephone Bk Recycling Program
Estancia High School
700.00
Check Total:
700.00
7126
02/11/2010
Solid Waste Fund
Gas - Building
The Gas Company
7.81
7126
02/11/2010
Liquid Waste Fund
Gas - Building
The Gas Company
70.33
Check Total:
78.14
7127
02/11/2010
Liquid Waste Fund
Engineering/Architectual Sery
Robin B. Hamers & Assoc., Inc.
1,400.00
7127
02/11/2010
Liquid Waste Fund
Engineering/Architectual Sery
Robin B. Hamers & Assoc., Inc.
5,934.75
7127
02/11/2010
Liquid Waste Fund
Plan Ck/Inspection- Inside
Robin B. Hamers & Assoc., Inc.
6,513.75
7127
02/11/2010
Liquid Waste Fund
Plan Ck/Inspection- Inside
Robin B. Hamers & Assoc., Inc.
11,739.00
7127
02/11/2010
Liquid Waste Fund
Plan Ck/Inspection- Outside
Robin B. Hamers & Assoc., Inc.
289.50
7127
02/11/2010
Liquid Waste Fund
Plan Ck/Inspection- Outside
Robin B. Hamers & Assoc., Inc.
161.25
7127
02/11/2010
Liquid Waste Fund
Plan Ck/Inspection -Swr Lateral
Robin B. Hamers & Assoc., Inc.
290.25
7127.
02/11/2010
Liquid Waste Fund
Bristol St Pump - Contract Labor
Robin B. Hamers & Assoc., Inc.
382.50
AP - Checks for Approval ( 03/05/2010 : 2:12 PM ) Page 5
Check Number
Check Date
Fund Name
Account Name
Vendor Name
Amount
7127
02/11/2010
Liquid Waste Fund
Bristol St Pump - Contract Labor
Robin B. Hamers & Assoc., Inc.
1,064.25
7127
02/11/2010
Liquid Waste Fund
Systm Wide Repair Program #183
Robin B. Hamers & Assoc., Inc.
4,547.50
7127
02/11/2010
Facilities Revolving Fund
District Yard
Robin B. Hamers & Assoc., Inc.
765.00
7127
02/11/2010
Facilities Revolving Fund
District Yard
Robin B. Hamers & Assoc., Inc.
1,560.00
Check Total:
34,647.75
7128
02/11/2010
Solid Waste Fund
Telephone Bk Recycling Program
Harper Preschool Center
1,100.00
Check Total:
1,100.00
7129
02/11/2010
Liquid Waste Fund
Misc Swr Wk#164 -Cont Svc
Home Depot Credit Services
134.99
Check Total:
134.99
7130
02/11/2010
Facilities Revolving Fund
District Yard
Howard S. Wright Constructors
89,661.80
Check Total:
89,661.80
7131
02/11/2010
Liquid Waste Fund
Capital Outlay
ITT Water & Wastewater U.S.A.
35,715.56
Check Total:
35,715.56
7132
02/11/2010
Solid Waste Fund
Telephone Bk Recycling Program
Kaiser Elementary School
300.00
Check Total:
300.00
7133
02/11/2010
Solid Waste Fund
Telephone Bk Recycling Program
Killybrooke School
300.00
Check Total:
300.00
7134
02/11/2010
Solid Waste Fund
Telephone Bk Recycling Program
Kline School
1,500.00
Check Total:
1,500.00
7135
02/11/2010
Liquid Waste Fund
Sewer Maint - Equipment Maint
Lifecom
379.25
Check Total:
379.25
7136
02/11/2010
Liquid Waste Fund
Sewer Lateral Program #186
Lisa Henderson
1,800.00
�6
AP - Checks Opproval ( 03/05/2010 - 2:12 PM)
Check Nux Check Date
Fund Name
Account Name
Vendor Name
Amount
Check Total:
1,800.00
7137
02/11/2010
Solid Waste Fund
Building Maintenance
The Lloyd Pest Control Co. Inc
7.00
7137
02/11/2010
Liquid Waste Fund
Building Maintenance
The Lloyd Pest Control Co. Inc
63.00
Check Total:
70.00
7138
02/11/2010
Solid Waste Fund
Telephone Bk Recycling Program
Mariners Christian School
300.00
Check Total:
300.00
7139
02/11/2010
Liquid Waste Fund
Sewer Maint- Water Pumps
Mesa Consolidated Water Dist
15.42
7139
02/11/2010
Liquid Waste Fund
Sewer Maint- Water Pumps
Mesa Consolidated Water Dist
17.96
7139
02/11/2010
Liquid Waste Fund
Sewer Maint- Water Pumps
Mesa Consolidated Water Dist
15.42
7139
02/11/2010
Liquid Waste Fund
Sewer Maint- Water Pumps
Mesa Consolidated Water Dist
15.59
Check Total:
64.39
7140
02/11/2010
Liquid Waste Fund
Misc Swr Wk#164 -Cont Svc
National Plant Services, Inc.
8,000.00
Check Total:
8,000.00
7141
02/11/2010
Solid Waste Fund
Telephone Bk Recycling Program
Newport Heights Elementary Sch
300.00
Check Total:
300.00
7142
02/11/2010
Liquid Waste Fund
Sewer Maint - Equipment Maint
NEXTRM INC.
308.00
Check Total:
308.00
7143
02/11/2010
Solid Waste Fund
Office Supplies
Noack Awards Engraving & Promo
6.53
7143
02/11/2010
Liquid Waste Fund
Office Supplies
Noack Awards Engraving & Promo
58.72
Check Total:
65.25
7144
02/11/2010
Liquid Waste Fund
Travel/Meals/Lodging
Bob Ooten
128.50
Check Total:
128.50
7145
02/11/2010
Solid Waste Fund
Telephone Bk Recycling Program
Paularino School
300.00
AP - Checks for Approval ( 03/05/2010 - 2:12 PM)
Page 7
Check Number Check Date Fund Name
7146 02/11/2010 Liquid Waste Fund
7147 02/11/2010 Solid Waste Fund
7148 02/11/2010 Solid Waste Fund
7149 02/11/2010 Liquid Waste Fund
7150
02/11/2010
Liquid Waste Fund
7150
02/11/2010
Liquid Waste Fund
7150
02/11/2010
Solid Waste Fund
7150
02/11/2010
Liquid Waste Fund
7151 02/11/2010 Liquid Waste Fund
7152
02/11/2010
Liquid Waste Fund
7152
02/11/2010
Liquid Waste Fund
7152
02/11/2010
Liquid Waste Fund
7152
02/11/2010
Liquid Waste Fund
7152
02/11/2010
Solid Waste Fund
7152
02/11/2010
Liquid Waste Fund
7153 02/11/2010 Solid Waste Fund
Account Name Vendor Name Amount
Sewer Maint -Small Tools /Eq Plumbers Depot Inc.
Telephone Bk Recycling Program Pomoma School
Telephone Bk Recycling Program Rea Elementary School
Public Info/Ed/Community Promo SARBS - CWEA
Sewer Maint - Electric Pumps
Sewer Maint - Electric Pumps
Electric - Building
Electric - Building
Travel/Meals /Lodging
Life/AD &D Insurance
Dental Insurance
Long -Tenn Disability
Vision Insurance
Benefits Admin Costs
Benefits Admin Costs
Southern California Edison
Southern California Edison
Southern California Edison
Southern California Edison
Arlene Schafer
Spec Dist Risk Mgt Authority
Spec Dist Risk Mgt Authority
Spec Dist Risk Mgt Authority
Spec Dist Risk Mgt Authority
Spec Dist Risk Mgt Authority
Spec Dist Risk Mgt Authority
Check Total:
Check Total:
Check Total:
Check Total:
Check Total:
Check Total:
Check Total:
Check Total:
Telephone Bk Recycling Program Sonora Elementary School
300.00
440.44
440.44
300.00
300.00
300.00
300.00
220.00
220.00
250.79
267.99
42.60
383.44
944.82
144.08
144.08
165.22
672.72
323.73
29.36
3.28
29.50
1,223.81
300.00
Check Total: 300.00
AP - Checks proval ( 03/05/2010 - 2:12 PM)8
Check Air Check Date Fund Name Account Name Vendor Name Amount
7154 02/11/2010 Solid Waste Fund Telephone Bk Recycling Program St.Joachim School 1,100.00
Check Total: 1,100.00
7155 02/11/2010 Solid Waste Fund Telephone Bk Recycling Program St John The Baptist School 800.00
AP - Checks for Approval ( 03/05/2010 - 2 :12 PM) Page 9
Check Total:
800.00
7156
02/11/2010
Facilities Revolving Fund
District Yard
Structural Observation Group,
957.60
7156
02/11/2010
Facilities Revolving Fund
District Yard
Structural Observation Group,
838.50
Check Total:
1,796.10
7157
02/11/2010
Solid Waste Fund
Building Maintenance
Trimco Landscape
13.40
7157
02/11/2010
Liquid Waste Fund
Building Maintenance
Trimco Landscape
120.60
Check Total:
134.00
7158
02/11/2010
Liquid Waste Fund
Contract Services
Underground Service Alert/SC
112.00
Check Total:.
112.00
7159
02/11/2010
Liquid Waste Fund
Deferred Compensation - 457
VantagePoint Transfer Agents
1,030.00
Check Total:
1,030.00
7160
02/11/2010
Liquid Waste Fund
Deferred Medical -RHS- Employee
VantagePoint Transfer Agents
336.19
7166
02/11/2010
Liquid Waste Fund
Deferred Medical -RHS- Employee
VantagePoint Transfer Agents
265.71
7160
02/11/2010
Liquid Waste Fund
Deferred Medical -RHS- Employee
VantagePoint Transfer Agents
70.48
Check Total:
672.38
7161
02/11/2010
Liquid Waste Fund
Misc Swr Wk#164 -Cont Svc
Walters Wholesale Electric Co.
23.69
Check Total:
23.69
7162
02/11/2010
Solid Waste Fund
Telephone Bk Recycling Program
Wilson Elementary School
300.00
Check Total:
300.00
7163
02/11/2010
Solid Waste Fund
Telephone Bk Recycling Program
Woodland Elementary School
300.00
AP - Checks for Approval ( 03/05/2010 - 2 :12 PM) Page 9
Check Number Check Date Fund Name Account Name Vendor Name Amount
AP - Check 0 pproval ( 03/05/2010 - 2:12 PM ) ID 010
Check Total:
300.00
7164
02/25/2010
Solid Waste Fund
Building Maintenance
949 Storage
11.00
7164
02/25/2010
Liquid Waste Fund
Building Maintenance
949 Storage
99.00
Check Total:
110.00
7165
02/25/2010
Liquid Waste Fund
Misc Swr Wk#164 -Cont Svc
All Phase Environmental
615.00
Check Total:
615.00
7166
02/25/2010
Solid Waste Fund
Telephone
AT &T
49.91
7166
02/25/2010
Liquid Waste Fund
Telephone
AT &T
449.22
Check Total:
499.13
7167
02/25/2010
Solid Waste Fund
Building Maintenance
Bay Alarm
14.40
7167
02/25/2010
Liquid Waste Fund
Building Maintenance
Bay Alarm
129.60
Check Total:
144.00
7168
02/25/2010
Liquid Waste Fund
Sewer Maint - Equipment Maint
Bank of America
59.53
7168
02/25/2010
Liquid Waste Fund
Sewer Maint - Equipment Maint
Bank of America
9.37
7168
02/25/2010
Liquid Waste Fund
Sewer Maint - Equipment Maint
Bank of America.
98.10
7168
02/25/2010
Solid Waste Fund
Staff Development
Bank of America
3.00
7168
02/25/2010
Liquid Waste Fund
Travel/Meals /Lodging
Bank of America
551.58
7168
02/25/2010
Liquid Waste Fund
Travel/Meals/Lodging
Bank of America
468.22
7168
02/25/2010
Liquid Waste Fund
Travel/Meals/Lodging
Bank of America
244.26
7168
02/25/2010
Solid Waste Fund
Staff Development
Bank of America
14.74
7168
02/25/2010
Liquid Waste Fund
Staff Development
Bank of America
132.66
7168
02/25/2010
Solid Waste Fund
Staff Development
Bank of America
44.50
7168
02/25/2010
Liquid Waste Fund
Sewer Maint - Equipment Maint
Bank of America
68.29
7168
02/25/2010
Liquid Waste Fund
Staff Development
Bank of America
400.50
7168
02/25/2010
Liquid Waste Fund
Sewer Maint - Equipment Maint
Bank of America
29.85
7168
02/25/2010
Solid Waste Fund
Travel/Meals/L.odging
Bank of America
19.34
7168
02/25/2010
Liquid Waste Fund
Travel/Meals/Lodging
Bank of America
174.06
7168
02/25/2010
Solid Waste Fund
Travel/Meals /Lodging
Bank of America
13.49
7168
02/25/2010
Liquid Waste Fund
Travel/Meals/Lodging
Bank of America
121.44
7168
02/25/2010
Solid Waste Fund
Office Supplies
Bank of America
3.26
7168
02/25/2010
Liquid Waste Fund
Office Supplies
Bank of America
29.34
7168
02/25/2010
Solid Waste Fund
Building Maintenance
Bank of America
12.14
7168
02/25/2010
Liquid Waste Fund
Building Maintenance
Bank of America
109.23
7168
02/25/2010
Liquid Waste Fund
Sewer Maint - Equipment Maint
Bank of America
75.00
AP - Check 0 pproval ( 03/05/2010 - 2:12 PM ) ID 010
Check Nwti6er Check Date
Fund Name
Account Name
Vendor Name
Amount
02/25/2010
Liquid Waste Fund
Sewer Maint - Equipment Maint
Bank of America
192.33
_7168
7168
02/25/2010
Solid Waste Fund
MultiMedBlueprint/Copies/Sub
Bank of America
13.56
7168
02/25/2010
Liquid Waste Fund
MultiMed/Blueprints /Copies/Sub
Bank of America
122.04
7168
02/25/2010
Solid Waste Fund
Travel/Meals/Lodging
Bank of America
6.60
7168
02/25/2010
Liquid Waste Fund
Travel/Meals/Lodging
Bank of America
59.40
7168
02/25/2010
Solid Waste Fund
Travel/Meals/Lodging
Bank of America
6.42
7168
02/25/2010
Liquid Waste Fund
Travel/Meals/Lodging
Bank of America
57.82
7168
02/25/2010
Solid Waste Fund
Travel/Meals/Lodging
Bank of America
16.74
7168
02/25/2010
Liquid Waste Fund
Travel/Meals/Lodging
Bank of America
150.66
71.68
02/25/2010
Solid Waste Fund
Travel/Meals/Lodging
Bank of America
15.74
7168
02/25/2010
Liquid Waste Fund
Travel/Meals/Lodging
Bank of America
141.66
7168
02/25/2010
Liquid Waste Fund
Travel/Meals/Lodging
Bank of America
148.86
7168
02/25/2010
Solid Waste Fund
Travel/Meals/Lodging
Bank of America
16.54
7168
02/25/2010
Solid Waste Fund
Building Maintenance
Bank of America
5.12
7168
02/25/2010
Liquid Waste Fund
Building Maintenance
Bank of America
46.12
7168
02/25/2010
Solid Waste Fund
Travel/Meals/Lodging
Bank of America
3.85
7168
02/25/2010
Liquid Waste Fund
Travel/Meals/Lodging
Bank of America
34.70
7168
02/25/2010
Liquid Waste Fund
Sewer Maint - Equipment Maint
Bank of America
68.00
7168
02/25/2010
Liquid Waste Fund
Staff Development
Bank of America
27.00
7168
02/25/2010
Liquid Waste Fund '
Sewer Maint - Equipment Maint
Bank of America
73.63
7168
02/25/2010
Solid Waste Fund
Travel/Meals/Lodging
Bank of America
27.14
7168
02/25/2010
Liquid Waste Fund
Sewer Maint - Equipment Maint
Bank of America
128.69
7168
02/25/2010
Liquid Waste Fund
Sewer Maint - Equipment Maint
Bank of America
105.70
7168
02/25/2010
Liquid Waste Fund
Sewer Maint - Equipment Maint
Bank of America
108.01
7168
02/25/2010
Solid Waste Fund
Small Tools/Equipment
Bank of America
86.60
7168
02/25/2010
Liquid Waste Fund
Small Tools/Equipment
Bank of America
779.39
Check Total:
5,124.22
7169
02/25/2010
Liquid Waste Fund
Sewer Maint- Water Pumps
City of Newport Beach
9.87
Check Total:
9.87
7170
02/25/2010
Liquid Waste Fund
Sewer Lateral Program #186
Coldwell Banker
1,800.00
Check Total:
1,800.00
7171
02/25/2010
Liquid Waste Fund
Sewer Maint -Pump Stn Contract
C &R Drains Inc.
397.00
7171
02/25/2010
Liquid Waste Fund
Sewer Maint -Pump Stn Contract
C &R Drains Inc.
176.00
Check Total:
573.00
7172
02/25/2010
Solid Waste Fund
Sharps Program
Curbside, Inc.
95.00
7172
02/25/2010
Solid Waste Fund
Sharps Program
Curbside, Inc.
95.00
AP - Checks for Approval ( 03/05/2010 - 2:12 PM ) Page 11
Check Number Check Date Fund Name Account Name Vendor Name Amount
7172
02/25/2010
Solid Waste Fund
Household Hazardous Waste
Curbside, Inc.
283.50
7172
02/25/2010
Solid Waste Fund
Household Hazardous Waste
Curbside, Inc.
75.00
7172
02/25/2010
Solid Waste Fund
Household Hazardous Waste
Curbside, Inc.
243.00
7172
02/25/2010
Solid Waste Fund
Household Hazardous Waste
Curbside, Inc.
75.00
Check Total:
866.50
7173
02/25/2010
Facilities Revolving Fund
District Yard
Enovity, Inc.
1,300.00
Check Total:
1,300.00
7174
02/25/2010
Solid Waste Fund
Building Maintenance
F.M. Thomas Air Condittioning,
15.30
7174
02/25/2010
Liquid Waste Fund
Building Maintenance
F.M. Thomas Air Condittioning,
137.70
Check Total:
153.00
7175
02/25/2010
Liquid Waste Fund
Analysis of CCTV Results #182
Robin B. Hamers & Assoc., Inc.
7,735.00
Check Total:
7,735.00
7176
02/25/2010
Solid Waste Fund
Postage
MailFinance Inc.
7.72
7176
02/25/2010
Liquid Waste Fund
Postage
MailFinance Inc.
69.49
7176
02/25/2010
Liquid Waste Fund
Postage
MailFinance Inc.
69.49
7176
02/25/2010
Solid Waste Fund
Postage
MailFinance Inc.
7.72
Check Total:
154.42
7177
02/25/2010
Solid Waste Fund
Staff Development
International City/County Mana
104.80
7177
02/25/2010
Liquid Waste Fund
Staff Development
International City/County Mana
943.20
Check Total:
1,048.00
7178
02/25/2010
Liquid Waste Fund
Sewer Maint- Water Pumps
Irvine Ranch Water District
8.90
7178
02/25/2010
Liquid Waste Fund
Sewer Maint- Water Pumps
Irvine Ranch Water District
7.75
Check Total:
16.65
7179
02/25/2010
Liquid Waste Fund
Sewer Lateral Program #186
Jeannine Marold
1,700.00
Check Total:
1,700.00
7180
02/25/2010
Liquid Waste Fund
Sewer Lateral Program #186
Kathleen Whelan
1,800.00
12
AP - Checks
pproval ( 03/05/2010 - 2:12 PM)
0
Check NuOr Check Date
Fund Name
Account Name
Vendor Name
Amount
a
Check Total:
1,800.00
7181
02/25/2010
Solid Waste Fund
Equipment Maintenance
Konica Minolta Bus Sol U.S.A.,
74.68
7181
02/25/2010
Liquid Waste Fund
Equipment Maintenance
Konica Minolta Bus Sol U.S.A.,
672.12
7181
02/25/2010
Solid Waste Fund
Equipment Maintenance
Konica Minolta Bus Sol U.S.A.,
5.33
7181
02/25/2010
Liquid Waste Fund
Equipment Maintenance
Konica Minolta Bus Sol U.S.A.,
47.93
Check Total:
800.06
7182
02/25/2010
Liquid Waste Fund
Sewer Lateral Program #186
Marvel Aeschliman
1,500.00
Check Total:
1,500.00
7183
02/25/2010
Solid Waste Fund
Water - Building
Mesa Consolidated Water Dist
19.64
7183
02/25/2010
Liquid Waste Fund
Water - Building
Mesa Consolidated Water Dist
176.72,
Check Total:
196.36
7184
02/25/2010
Liquid Waste Fund
Sewer Maint -Sewer Line Tele
National Plant Services, Inc.
4,455.00
Check Total:
4,455.00
7185
02/25/2010
Liquid Waste Fund
Sewer Maint - Equipment Maint
NEXTRUK, INC.
194.86
Check Total:
194.86
7186
02/25/2010
Liquid Waste Fund
Sewer Maint- Equipment Maint
Orange Coast Electric
1,425.00
7186
02/25/2010
Liquid Waste Fund
Sewer Maint - Equipment Maint
Orange Coast Electric
3,235.00
7186
02/25/2010
Liquid Waste Fund
Sewer Maint - Equipment Maint
Orange Coast Electric
475.00
Check Total:
5,135.00
7187
02/25/2010
Solid Waste Fund
Medical/Employment Services
Occu -Med
22.90
7187
02/25/2010
Liquid Waste Fund
Medical/Employment Services
Occu -Med
206.10
Check Total:
229.00
7188
02/25/201.0
Solid-Waste Fund
Office Supplies
Office Depot
16.62
7188
02/25/2010
Liquid Waste Fund
Office Supplies
Office Depot
149.59
Check Total:
166.21
AP - Checks for Approval ( 03/05/2010 - 2:12 PM)
Page 13
Check Number Check Date Fund Name Account Name Vendor Name Amount
7189
02/25/2010
Solid Waste Fund
Building Maintenance
Pacific Building Care, Inc.
45.38
7189
02/25/2010
Liquid Waste Fund
Building Maintenance
Pacific Building Care, Inc.
408.37
Check Total:
453.75
7190
02/25/2010
Solid Waste Fund
Public Info/Ed/Community Promo
CMSD Petty Cash
0.38
7190
02/25/2010
Liquid Waste Fund
Public Info/Ed/Community Promo
CMSD Petty Cash
3.37
7190
02/25/2010
Solid Waste Fund
Mileage Reimbursement
CMSD Petty Cash
1.35
7190
02/25/2010
Liquid Waste Fund
Mileage Reimbursement
CMSD Petty Cash
12.17
7190
02/25/2010
Liquid Waste Fund
Mileage Reimbursement
CMSD Petty Cash
8.82
7190
02/25/2010
Liquid Waste Fund
Travel/Meals/Lodging
CMSD Petty Cash
40.00
7190
02/25/2010
Liquid Waste Fund
Sewer Maint -Staff Development
CMSD Petty Cash
80.00
7190
02/25/2010
Solid Waste Fund
Mileage Reimbursement
CMSD Petty Cash
1.18
7190
02/25/2010
Liquid Waste Fund
Mileage Reimbursement
CMSD Petty Cash
10.57
7190
02/25/2010
Solid Waste Fund
Mileage Reimbursement
CMSD Petty Cash
11.80
7190
02/25/2010
Liquid Waste Fund
Mileage Reimbursement
CMSD Petty Cash
7.64
7190
02/25/2010
Solid Waste Fund
Mileage Reimbursement
CMSD Petty Cash
17.04
7190
02/25/2010
Solid Waste Fund
Mileage Reimbursement
CMSD Petty Cash
9.96
7190
02/25/2010
Solid Waste Fund
Public Info/Ed/Community Promo
CMSD Petty Cash
0.20
7190
02/25/2010
Liquid Waste Fund
Public Info/Ed/Community Promo
CMSD Petty Cash
1.80
7190
02/25/2010
Solid Waste Fund
Mileage Reimbursement
CMSD Petty Cash
5.00
7190
02/25/2010
Liquid Waste Fund
Mileage Reimbursement
CMSD Petty Cash
9.30
7190
02/25/2010
Liquid Waste Fund
Travel/Meals/Lodging
CMSD Petty Cash
-1.00
7190
02/25/2010
Solid Waste Fund
Public Info/Ed/Community Promo
CMSD Petty Cash
3.00
7190
02/25/2010
Liquid Waste Fund
Public Info/Ed/Community Promo
CMSD Petty Cash
27.00
7190
02/25/2010
Solid Waste Fund
Mileage Reimbursement
CMSD Petty Cash
9.35
7190
02/25/2010
Liquid Waste Fund
Postage
CMSD Petty Cash
9.58
7190
02/25/2010
Solid Waste Fund
Postage
CMSD Petty Cash
1.07
7190
02/25/2010
Solid Waste Fund
Postage
CMSD Petty Cash
0.55
7190
02/25/2010
Liquid Waste Fund
Postage
CMSD Petty Cash
4.95
7190
02/25/2010
Solid Waste Fund
Mileage Reimbursement
CMSD Petty Cash
19.58
7190
02/25/2010
Solid Waste Fund
Public Info /Ed/Community Promo
CMSD Petty Cash
0.25
7190
02/25/2010
Liquid Waste Fund
Public Info/Ed/Community Promo
CMSD Petty Cash
2.25
7190
02/25/2010
Solid Waste Fund
Public Info/Ed/Community Promo
CMSD Petty Cash
6.00
7190
02/25/2010
Liquid Waste Fund
Public Info/Ed/Community Promo
CMSD Petty Cash
54.00
7190
02/25/2010
Solid Waste Fund
Mileage Reimbursement
CMSD Petty Cash
0.90
7190
02/25/2010
Liquid Waste Fund
Mileage Reimbursement
CMSD Petty Cash
8.09
Check Total: 366.15
7191 02/25/2010 Liquid Waste Fund Sewer Lateral Program #186 Reberta Burmood 643.50
Check Total: 643.50
AP - ChecksOpproval (03/05/2010 - 2:12 PM) 14
Check Num® Check Date Fund Name
7192
02/25/2010
Liquid Waste Fund
7193
02/25/2010
Liquid Waste Fund
7194
02/25/2010
Solid Waste Fund
7194
02/25/2010
Solid Waste Fund
7194
02/25/2010
Solid Waste Fund
7195
02/25/2010
Facilities Revolving Fund
7196
02/25/2010
Liquid Waste Fund
7197
02/25/2010
Liquid Waste Fund
7197
02/25/2010
Liquid Waste Fund
7197
02/25/2010
Liquid Waste Fund
7198
02/25/2010
Liquid Waste Fund
Account Name Vendor Name
Sewer Lateral Program #186
Ronald Bath
Check Total:
Sewer Maint - Electric Pumps
Southern California Edison
Check Total:
Sharps Program
Stericycle
Sharps Program
Stericycle
Sharps Program
Stericycle
Check Total: .
District Yard
Structural Observation Group,
Check Total:
Deferred Compensation - 457
VantagePoint Transfer Agents
Check Total:
Deferred Medical -RHS- Employee
VantagePoint Transfer Agents
Deferred Medical -RHS- Employee
VantagePoint Transfer Agents
Deferred Medical -RHS- Employee
VantagePoint Transfer Agents
Check Total:
Misc Swr Wk#164 -Copt Svc
Walters Wholesale Electric Co.
Check Total:
Report Total:
0 1
Amount
1,800.00
1,800.00
736.48
736.48
279.52
267.29
340.89
887.70
206.90
206.90
1,030.00
1,030.00
337.80
265.71
72.09
675.60
64.33
64.33
514,468.94
AP - Checks for Approval ( 03/05/2010 - 2 :12 PM) Page 15
1. Meeting Date Item Number
03/25M0 V1. D.4.
CQSTA MESA S�i7�yDtsrRrcr
Memorandum
..:an Independent SpeciarDastrict
To:
Board of Directors
Via:
Scott Carroll, General Manager
From:
Sherry Kallab, Administration Manager,��
Date:
March 25, 2010
Subject: Directors' Compensation and Reimbursement of Expenses, February 2010
Summary
Staff is providing the Board, with the Directors' compensation and reimbursement of
expenses for the month of February 2010.
Staff Recommendation
Staff recommends the Board approve and ratify the Directors' compensation and
reimbursement of expenses for the month of February 2010.
Analysis
The Directors have submitted valid and supporting documentation for the following
payments:
Board Member
Meetings
Compensation.
Mileage
President Schafer
CMSD Special Meeting
$221
ISDOC
$221
$5.00
WACO General Meeting
$221
$5.00
Chamber of Commerce
$221
WACO Planning Meeting
$221
$5.00
CMSD Board Meeting
$221
Vice President
SARBS Awards Banquet
$221
$16.00
Ooten
CMSD Sewer System
$221
CMSD Sewer System Sub
$221
CMSD Strategic Planning
$221
Protecting our community's health by providing soCuf waste and sew collection services
crosdcagov
Board of Directors
March 25, 2010
Page 2 of 2
Legal Review
None.
Financial Review
The total reimbursements for the month of February 2010 is $6,224.00
Committee Recommendation
Not applicable
Public Notice Process
Copies of this report are on file with the entire agenda packet at District Headquarters.
Alternative Actions
1. Refer the matter back to staff
CMSD Recycling Meeting
CMSD Board Meeting
$221
$221
Director Monahan
CMSD Special Meeting
$221
CMSD Sewer System.
$221
CMSD Strategic Planning
$221
CMSD Board Meeting
$221
Director
CMSD Special Meeting
$221
Ferryman
CMSD Sewer System
$221
CMSD Strategic Planning
$221
School Award - Paularino
$221
$2.50
Legal Review
None.
Financial Review
The total reimbursements for the month of February 2010 is $6,224.00
Committee Recommendation
Not applicable
Public Notice Process
Copies of this report are on file with the entire agenda packet at District Headquarters.
Alternative Actions
1. Refer the matter back to staff
L AWfth atf tio.lpb.
r'
%.
f
Imp
���` #��-
3e useam p—e moo StAeu"um, wo am W,nve. 1 --7
if. Icadcuktin-m-
a! 150.0 penis per We
(Cwwf Few
2. Total meals
3. days atlerrdance at 32U 00 p'tr day
tae 8DW raw?
4. Nleetnq
S. ocher
C 4Tf enc&Mvsrri:
3
D
A
r 'D
3
SD
-A
r
�m
ri Z
im
r
u�N
I=
D
V.
?m
C- — 7^ — 27.-- C)4-, to C A
� J
Qq
Scgntlewt pok to kyrned of benefit to tto Diatrtat and its +
raiepRysr�e:
4.ocetfo�t:
i0 WDlfc Itperim at tlw next
D ragubr Bored. rrwling." (Operatiar s gods. Secllan 3MI AM) '
0
m.. Dcftctor as
. .y =�i- H•�i:T rte: ` _ _.7.f.. _ .
i
L A*" as, , JOE.
WV W-WM4* PW MID
Mom Ago
Z TOW Ird"
dap litlwWance at S2&L-�LO My dgy
zr
jr
iT
y:
V.
7
V
5. Other
m
Ida
7
b0ftefil to the
ErwtrW and its
Locaftm.
J
AIA
. . . . . .
....
c
r
Costs' Us" So- tary District
Expense Reimburseme,..t Form for Directors
Name Rober J Ooben
1_ Attach all reeWaft. �
DATE OF EVENT.
PURPOSE Opt OCCASION
LOCATION
TRAVEL* .
MEAL EXPENSE
OTHER
11
'kW CkAC�01
a A- G,,--eqA
C2
-
21
L--) L) fL ClYL 5 U c", 17w
&L., (74o��
� Q
al• too
Sklx`�
Z(1.b lV
S�c�Ca LL
Cog
C ang
zr25 ,o
cwt SQ �a a�c�
WA,s
'Can be used for private auto as wed as Md. Mm and atr rare.
11. Calculation
1. miles at oMn _ per mile
2. Total meals
3. C_ days attsnden a at $X1.00 per day
cp►Bowd POW
4. Meeting
5. Other
ConferencelEvent:
Per Ordinance No. 66, "Board Inanrbenl ehali provide brief
reports on meetings -tin ndad at pvb k expense at the next
regular Board nmseting." (Operadons Code, Section 3.01.035)
(rev. 2MB)
Total = $ 1 3A` .0 6
Significant points learned of benefit to the District and its
ratepayers:. w t> P- x rs Tk w+ u .�
, rw w-1
S S S C
u kA. Th r(ze
i
Director Signature:
lem1loqw.rdam
Cn S C.d -
Goats me" aantiary ursmci
E *pense Reimbursement Form for Directors
Name: Robert J Ooten 'A '1
1_ A4tach all roaWaft_
DATE OF EVENT
PURPOaE OR OCCASION
LOCATION
TRAVEL•
MEAL EXPENSE
OTHER
w O fL SOtw & C,
6 G S C7
7
Ith.. (L
o
I
z- A
6
67 l-•.&A& C1 no J
t l)
'Can be used for private auto as weN as tmd, Nmo and air Tare.
11. Calculation
1. °? miles at S' agents per mile
(Current Raw)
2. Total meals
3. days attendance at $ 221: per day
(ate eowd aow
4. Meeting
5. Other
ConferencelEvent:
Location:
Per Ordinance No. 55, "Board nu ndwre shall provide brief
reports on nwatinge attended stpublic extperwe at the next
regular Board meeting." (Operations Cods, Section 3.01.035)
_
�`
$
Total = $
Significant points learned of benefit to the District and Its
ratepayers:
NJ �`1�1y1 1 ' P �� a tk
Director Signature:
(M. Vim)
Costa Mesa Ranitary District
Expense Reimburse.: --nt Form for Directors
Name:Gary Monahan
I. Attach all receipts.
DATE OF EVENT
PURPOSE OR OCCASION
LOCATION
TRAVEL*
MEAL EXPENSE
OTHER
2/2/10
CMSD Special Meeting
CMSD
2/16/10
Sewer System Committee Meeting
CMSD
2/20/10
Strategic Planning Workshop
CMSD
2/25/10
CMSD Regular Board of Directors Meeting
CMSD
't;an ne used Tor private auto as well as taxi, limo and air tare.
H. Calculation
1. miles at 50.0 cents per mile
(Current Rate)
2. Total meals
3. 4 days attendance at $ 221.00 per day
(per Board policy)
4. Meeting
5. Other
Conference/Event:
Location:
Per Ordinance No. 55, "Board members shall provide brief
reports on meetings attended at public expense at the next
regular Board meeting." (Operations Code, Section 3.01.035)
(rev. 1/1/09)
884.00
Total = $884.00
Significant points learned of benefit to the District and its
ratepayers:
Director Signature:
:
i
n
D
Costa Mesa' iitary District
Expense Reimbursement Form for Directors
Name: / �z
I. Attach all receipts.
DATE Of EVENT
PURPOSE OR OCCASION
LOCATION
TRAVEL''
MEAL EXPENSE
OTHER
42.
Y+r—
60 Vx -� �1—e
-uan oe usea tar private auto as.well as taxi, limo and air fare.
II. Calculation
1. miles at 55:0 cents per mile
(Current Rate)
2. Total meals
3. _ o days attendance at $ 221,00 per day
Iper 9aavl policy)
4. Meeting
5. Other
ConferencelEvent:
Location:
Per Ordinance No. 55, "Board members shall provide brief reports
on meetings attended at public expense at the next regular Board
meeting." (Operations Code, Section 3.01.035)
(rav_ V M)
Total = $
Significant points learned of benefit to the District and its
ratepayers;
L
L
i
F
m
LL
E
v
0
0
O
L
�Q
a
N
Costa M Sanitary District
"K Expense
rag K Expense Reimbursement Form for Directors
Name: ✓ t V—P—MA/
L Attach all rwAdoW
'Can be used for Dry wo ea wd as taxi, Nmo and air fare.
II. Calculation
1, miles al 50,0 Cents per mile
2. � Total meals
3. � days atlendance at; 221.00 per day
fan sans polraj
4. Meeting
5. Other
Conference/Event:
Location:
tier OrMnence No. W ' everd mefters shalt provide brief
reports on rneetlnp attended iM public expense at the next
regular. -Ekwd, mooting." 40peradons Code. Sector► 3.01.038)
a
Total = $1 _ 3a` •DO
Significant points learned of benefit to the District and its
rstepayera:
Director Signature;
P,
m 6
a
m
m
�0
n a
D
D
Z
C
N
-4
r
r
0
3
m
m
r
-I ' '
I A
W MW
'Can be used for Dry wo ea wd as taxi, Nmo and air fare.
II. Calculation
1, miles al 50,0 Cents per mile
2. � Total meals
3. � days atlendance at; 221.00 per day
fan sans polraj
4. Meeting
5. Other
Conference/Event:
Location:
tier OrMnence No. W ' everd mefters shalt provide brief
reports on rneetlnp attended iM public expense at the next
regular. -Ekwd, mooting." 40peradons Code. Sector► 3.01.038)
a
Total = $1 _ 3a` •DO
Significant points learned of benefit to the District and its
rstepayera:
Director Signature;
P,
m 6
a
m
m
�0
n a
D
D
Z
C
N
-4
r
r
0
3
m
m
r
CL
h
l
N
J
i
m
E
Ij
M
r
D
r
Z)
ci
m
1-►
` Costa MM Ssnitsry District
Expense ReWbursement Form for Directors
flerrte: ,)! �� Y)WAI
I. Aldch A recsldits.
R-9- kf® -�
-TQ *iJ
'Can be used to prhaft aWo I& well u wd. Sma and awl .
Ii. Celeuletlen
1. J^ ftlee at 5QiQ t� per mile
2. Total meals
3. days aflwxk w at S 221.170 per day
�ar'i"wa'o`o�ri
4. Macting
6. Other
Conftirencevtivent: _
Location:
per ordlralnoe tie. tom, ' 9eard members shell provide brief
reports an ffWMse attended st public expense at the next
ragulax Board. amwMug." (Opsratlom trade• Section MAX)
W. SIAM
$ <.00
i -
m .t
r
m
:♦i
N
I�1
p
a
- o
n u
3
Total= $ S. d a
SlgnMlcant points learned of benefit to the District and its
retepsyers:
r
Director Signature: �(� - - -•- �- m
WIT M,
I�
Ir
r ". �� I.
a
'Can be used to prhaft aWo I& well u wd. Sma and awl .
Ii. Celeuletlen
1. J^ ftlee at 5QiQ t� per mile
2. Total meals
3. days aflwxk w at S 221.170 per day
�ar'i"wa'o`o�ri
4. Macting
6. Other
Conftirencevtivent: _
Location:
per ordlralnoe tie. tom, ' 9eard members shell provide brief
reports an ffWMse attended st public expense at the next
ragulax Board. amwMug." (Opsratlom trade• Section MAX)
W. SIAM
$ <.00
i -
m .t
r
m
:♦i
N
I�1
p
a
- o
n u
3
Total= $ S. d a
SlgnMlcant points learned of benefit to the District and its
retepsyers:
r
Director Signature: �(� - - -•- �- m
r
• .,
Meeting Date Item Number
03/25110 I VII.
NE WPOR T -MESA UNIFIED SCHOOL DISTRICT
Paularino Elementary School
Stacy deBoom, Principal
sdeboom(a-nmusd.us
March 4, 2010
Costa Mesa Sanitary District
628 W. 19`x' Street
Costa Mesa, CA 92627
Attention: Joan Revak, Program Manager
Dear Ms. P'
evak,
1060 Paularino Avenue
Costa Mesa, CA 92626
714- 424 -795 -C E N V E D
MAR 0 8 2010
COSTA MESA SANiTARV CISIRICI
On behalf of the students, teachers, and parents of Paularino Elementary School I
would like to thank you for giving us the opportunity to participate in the 2010 Phone
Book Recycling Program.
Our school earned $300.00 this year which will help us to purchase many items to
benefit our students at Paularino which we very much appreciate.
Sincerely,
Mrs. Stacy deBoom - Howard
Principal
March 5, 2010
Meeting Date Item Number
03125/10 VII.
Ri IN r -
Home of the, Knights! RECEIVED
2130 Santa Ana. Avenue, Costa. Mesa, CA 92627 MAR p 2010
(949) 515 =6950 Fax (949) 515 -6851
Website: http: //kaiser.nmusd.us COSTA MESA SANITARY DISTRICT, .
Mr. Jim Ferryman, Director
Board of Directors
Costa Mesa Sanitary District
628 West 19th St
Costa Mesa, CA 92627
Dear Mr. Ferryman,
*Thank you for presenting the Costa Mesa Sanitary District's generous
donation of $300.00 to Kaiser Elementary School at our Flag Deck Assembly
today.
Our students were happy to be part of the CMSD's telephone book recycling
effort and will put donated money from this recycling project to good use in
our classrooms.
We look forward to a great school year here at Kaiser and your donation will
certainly help usi
S' cerely,
rald A. Vlasic
Principal
Cc. Laura Boss, Director of District Communications
Meeting Date Item Number
1 03/25/10 IX. A
COSTA MESA ,$AN, TAYY DISTRICT
Memorandum
...an Independent Special District
To: Board of Directors
From: Scott Carroll, General Manag 01!5�
Date: March 25, 2010
Subject: Letter of Opposition to Independent Contractor Withholding
Summary
Some State senators were proposing a new revenue mechanism that would require
hiring entities,, including local agencies, to withhold 3% of independent contractor's
payments and remit that amount to the State Franchise Tax Board. The California
Special Districts Association (CSDA) is recommending its members send an
opposition letter to their state legislators.
Staff Recommendation
That the Board of Directors approves the attached opposition letter and directs staff to
mail said letter to the Districts state legislators.
Analvsis
Last year, when the state legislature tried to submit a balance budget to the Governor,
they included a new revenue mechanism that required independent contractors to
withhold 3% of their earnings and remit this amount to the State. The Governor
vetoed this provision in the budget. This year, the legislature is proposing the
requirement of hiring entities, including local agencies, to withhold 3% of independent
contractor's payments and remit that amount to the State's Franchise Tax Board.
If the Governor signs this provision into the new budget, many local agencies, will have
to change. their accounting system so that they can withhold 3% of independent
contractor's payments.. Staff has learned that this proposal would only apply to
government agencies that spend more than $100 million a year, so if the Governor
signs the provision it would not apply to the District.
Protecting our community's .heafth and the environment by providing soCufwaste and sewer coffection services.
wzvw.crosdcagov
Board of Directors
,March 25, 2010
Pape 2 of 2
CSDA recently reported that the legislature has given up on this proposal and it is no
longer part of the current Senate budget package. However, CSDA is still
encouraging its members to continue sending an opposition letter to the legislature in
case the proposal is revived. Even though this proposal, as written right now, does not
impact the District, there is chance it could be revised to impact smaller agencies like
the District and reintroduced to the Governor.
To demonstrate our support to CSDA and to other public agencies staff has drafted an
opposition letter for the Board's consideration.
Legal Review
Not applicable
Financial Review
This is no financial impact for drafting and mailing the opposition letter.
Committee Recommendation
Not applicable
Public Notice Process
Copies of this report are on file with the entire agenda packet at District Headquarters.
Alternative Actions
1. Refer the matter back to staff
Attachment: Opposition Letter
Board of Directors
Arlene Schafer
Robert Ooten
Gary Monahan
Arthur Perry
James Fertyman
Costa Mesa Sanitian
... an Inbepem?ient Special District
March 25, 2010
The Honorable Chuck DeVore
California State Legislature
State Capitol
Room 4102
Sacramento, CA 94249 -0070
RE: Independent Contractor Withholding - OPPOSE
Dear Assembly Member DeVore
Address
628 W. 19th Street Arlene Schafer
Costa Mesa, C9 President
92627 -2716
CC: Senate President Pro Tern Darrell Steinberg, 916 - 323 -2263
Senate Budget and Fiscal Review Committee, 916- 323 -8386
Republican Caucus Fiscal Consultant, 916 -322 -2100
CSDA, 916 -442 -7889
Printed on pmt" our COritmwutlJ''s ►leutul md 0 &[iJ1Y0}ti ied V✓ pro'uiJino "Gi nuste mJ wwa COffection sere x&
Recycled Paper www.cros6ca.gov
On behalf of the board members of the Costa Mesa Sanitary District], I am writing to oppose the
staff
proposal to impose three percent withholding on payments to independent contractors. The Costa
Scott C. Carroll
Mesa Sanitary District was formed id 1944 under the Sanitary District Act of 1923 and its boundaries
General Manager
encompass all of the City of Costa Mesa and portions of Newport Beach and unincorporated Orange
County. The District is responsible for residential trash collection,, recycling and education and
provides liquid waste collection and transmission to Orange County Sanitation District treatment plants.
Robin B. Hamers
This proposal imposes major new cost burdens on businesses and local governments to implement
District Engineer
and administer the three percent withholding on payments to independent contractors. Currently,
(949) 631 -1731
special districts contract with hundreds of independent contractors on a daily basis, including, but not
limited to, electricians, plumbers, grant writers, auditors, financial consultants, legal counsel, CEQA
consultants, computer programmers, maintenance services and construction firms.
Joan Revak
Off ice Manager,
The housing and economic crisis has severely impacted our district. Balancing our budget has
"' 'rk of the District
required planning, hard work and.difficult choices. In addition, we continually have to defend local
revenues from state raids. Requiring special districts and all other local governments and businesses
to change our accounting systems to accommodate the three percent withholding on independent
Alan R. Burns
contractors will cost millions of dollars that could be better spent on services and infrastructure
Legal Counsel
improvements.
This proposal is a one -time revenue acceleration to the state and is merely another budget gimmick.
In fact, recently, State Controller John Chiang reported that the state collected $1.28 billion more in
Marcus D. Davis
January tax revenues than projected and announced that California has enough cash to remain in
Treasurer
positive territory until July, even without further action by the Legislature.
Although we recognize the severity of the state's budget deficit, we do not believe that the independent
contractor withholding proposal will help bridge the gap. Furthermore, implementation of this proposal
will only result in unrecoverable new costs to our district, ultimately hurting the constituents that both
Phone
you and our district serve.
(949) 645 -8400
Fax
For these reason, the Costa Mesa Sanitary District respectfully requests the legislature abandon this
(949) 650 -2253
proposal.
Sincerely,
Address
628 W. 19th Street Arlene Schafer
Costa Mesa, C9 President
92627 -2716
CC: Senate President Pro Tern Darrell Steinberg, 916 - 323 -2263
Senate Budget and Fiscal Review Committee, 916- 323 -8386
Republican Caucus Fiscal Consultant, 916 -322 -2100
CSDA, 916 -442 -7889
Printed on pmt" our COritmwutlJ''s ►leutul md 0 &[iJ1Y0}ti ied V✓ pro'uiJino "Gi nuste mJ wwa COffection sere x&
Recycled Paper www.cros6ca.gov
Board of Directors
Arlene Schafer
Robert Ooten
Gary Monahan
Arthur Perry
James Ferryman
Staff
Scott C. Carroll
General Alanager
Robin B. Hamers
District Engineer
(949) 631 -1731
Joan Revak
Office Manager
Clerk of the District
Alan R. Burns
Legal Counsel
Costa Mesa Sanity ]District
... an Inbepenbent Special District
March 25, 2010
The Honorable Van Tran
California State Legislature
State Capitol
Room 4130
Sacramento, CA 94249 -0068
RE: Independent Contractor Withholding - OPPOSE
Dear Assembly Member Van Tran:
On behalf of the board members of the Costa Mesa Sanitary District], I am writing to oppose the
proposal to impose three percent withholding on payments to independent contractors. The Costa
Mesa Sanitary District was formed in 1944 under the Sanitary District Act of 1923 and its boundaries
encompass all of the City of Costa Mesa and portions of Newport Beach and unincorporated Orange
County. The District is responsible for residential trash collection, recycling and education and
provides liquid waste collection and transmission to Orange County Sanitation District treatment
plants.
This proposal imposes major new cost burdens on businesses and local governments to implement
and administer the three percent withholding on payments to independent contractors. Currently,
special districts contract with hundreds of independent contractors on a daily basis, including, but not
limited to, electricians, plumbers, grant writers, auditors, financial consultants, legal counsel, CEQA
consultants, computer programmers, maintenance services and construction firms.
The housing and economic crisis has severely impacted our district. Balancing our budget has
required planning, hard work and difficult choices. In addition, we continually have to defend local
revenues from state raids. Requiring special districts and all other local governments and businesses
to change our accounting systems to accommodate the three percent withholding on independent
contractors will cost millions of dollars that could be better spent on services and infrastructure
improvements.
CC: Senate President Pro Tern Darrell Steinberg, 916 - 323 -2263
Senate Budget and Fiscal Review Committee, 916 - 323 -8386
Republican Caucus Fiscal Consultant, 916 -322 -2100
CSDA, 916 -442 -7889
#a «; Printed on Protecting our cD7i mwfft1J' rs " an 1�e emmulattent &N prmdmo "dnuste and seiner AeMmt semwm
Recycled Paper YVww.crosbca.gov
This proposal is a one -time revenue acceleration to the state and is merely another budget gimmick.
Afarcus D. Davis
In fact, recently, State Controller John Chiang reported that the state collected $1.28 billion more in
Treasurer
January tax revenues than projected and announced that California has enough cash to remain in
positive territory until July, even without further action by the Legislature.
Although we recognize the severity of the state's budget deficit, we do not believe that the
independent contractor withholding proposal will help bridge the gap. Furthermore, implementation of
Phone
this proposal will only result in unrecoverable new costs to our district, ultimately hurting the
(949) 645 -8400
constituents that both you and our district serve.
Fax
(949) 650 -2253
For these reason, the Costa Mesa Sanitary District respectfully requests the legislature abandon this
proposal.
Sincerely,
Address
628 W. 19th Street
Costa Mesa, CA
92627 -2716
Arlene Schafer
President
CC: Senate President Pro Tern Darrell Steinberg, 916 - 323 -2263
Senate Budget and Fiscal Review Committee, 916 - 323 -8386
Republican Caucus Fiscal Consultant, 916 -322 -2100
CSDA, 916 -442 -7889
#a «; Printed on Protecting our cD7i mwfft1J' rs " an 1�e emmulattent &N prmdmo "dnuste and seiner AeMmt semwm
Recycled Paper YVww.crosbca.gov
Costa Mesa Sani
Dist rict
... an Inbepenbent Special District
March 25, 2010
Board of Directors
The Honorable Tom Harman
Arlene Schafer
California State Senate]
Robert Ooten
State Capitol
Gary Monahan
Sacramento, CA 94248 -0001
Arthur Perry
RE: Independent Contractor Withholding - OPPOSE
.Tames Ferrvman
Dear Senator Harman:
On behalf of the board members of the Costa Mesa Sanitary District], I am writing to oppose the
proposal to impose three percent withholding on payments to independent contractors. The Costa
Staff
Mesa Sanitary District was formed in 1944 under the Sanitary District Act of 1923 and its boundaries
Scott C. Carroll
encompass all of the City of Costa Mesa and portions of Newport Beach and unincorporated Orange
General Manager
County. The District is responsible for residential trash collection, recycling and education and
provides liquid waste collection and transmission to Orange County Sanitation District treatment plants.
This proposal imposes major new cost burdens on businesses and local governments to implement
Robin B. Hamers
and administer the three percent withholding on payments to independent contractors. Currently,
District Engineer
special districts contract with hundreds of independent contractors on a daily basis, including, but not
(949) 631 -1731
limited to, electricians, plumbers, grant writers, auditors, financial consultants, legal counsel, CEQA
consultants, computer programmers, maintenance services and construction firms.
.loan Revak
The housing and economic crisis has severely impacted our district. Balancing our budget has
Office Manager
required planning, hard work and difficult choices. In addition, we continually have to defend local
•rk of the District
revenues from state raids.. Requiring special districts and all other local governments and businesses
to change our accounting systems to accommodate the three percent withholding on independent
contractors will cost millions of dollars that could be better spent on services and infrastructure
Alan R. Burris
improvements.
Legal Counsel
This proposal is a one -time revenue acceleration to the state and is merely another budget gimmick.
In fact, recently, State Controller John Chiang reported that the state collected $1.28 billion more in
January tax revenues than projected and announced that California has enough cash to remain in
Marcus D. Davis
positive territory until July, even without further action by the Legislature.
Treasurer
Although we recognize the severity of the state's budget deficit, we do not believe that the independent
contractor withholding proposal will help bridge the gap. Furthermore, implementation of this proposal
will only result in unrecoverable new costs to our district, ultimately hurting the constituents that both
Phone
you and our district serve.
(949) 645 -8400
For these reason, the Costa Mesa Sanitary District respectfully requests the legislature abandon this
Fax
proposal.
(949) 650 -2253
Sincerely,
Address Arlene Schafer
628 IV 19th Street President
Costa Mesa, CA
92627 -2716 CC: Senate President Pro Tem Darrell Steinberg, 916 - 323 -2263
Senate Budget and Fiscal Review Committee, 916- 323 -8386
Republican Caucus Fiscal Consultant, 916 - 322 -2100
CSDA, 916 - 442 -7889
4! 11 Printed on omy cO1t4m mtyl sand 0 ertvim me 6N providing solid waste wa sewer co(Iectiort services.
Recycled Paper www.crosbca.gov
Meeting Date Item Number
03/25/10 1 IX. B.
COSTA MESA SAN, TAJU Di
STRICT
UT-m"Irs 7. , -0 W44- M I in
To: Board of Directors
From: Scott Carroll, General Mana
Date: March 25, 2010
Subject: CSDA Legislative Days
Summary.
...an Independent Special District
On May 11 and 12, President Schafer, Director Ferryman and I .will be attending
California Special Districts Association (CSDA) Legislative Days in Sacramento. On
May 12, CSDA will be coordinating. meetings between California district officials and
their state legislators. This is a good time to meet with our state legislators to discuss
any concerns and /or issues we may have.
Staff Recommendation
That the Board of Directors:
Approves President Schafer, Director Ferryman and the General
Manager attending CSDA Legislative Days in Sacramento; and
2. Approves a list of topics, issues and /or concerns for President Schafer,
Director Ferryman and the General Manager to discuss with District state
legislators.
Analvsis
California state senators and assembly members represent constituents within his /her
district at the state Capital. The Costa Mesa Sanitary District is a constituent to
Senator Tom Harman (District 35) and Assemblyman Van Tran (District 68). They
represent the District by serving our best interest in Sacramento. Attached is a flyer
from CSDA on the importance to keeping good relations with our state legislators.
Protecting our community's Health and the environment by providing sold waste and sewer coffection services.
www.crosdcagov
Board of Directors
March 25, 2010
Page 2of3
If the Board desires to meet with our state legislators on May 12, 1 suggest we send
our legislators, at least a week before our meeting, a list of discussion points we are
interested in sharing with the senator and assemblyman. Giving our legislators
advance notice of our topics will better prepare them to respond to our concerns and
will encourage friendly and open dialogue between us. Below I have listed some
possible discussion points:
• State budget update.
• Support passing the Local Taxpayer, Public Safety and Transportation
Protection Act.
• Supporting AB 2256 — Prohibiting consumer products from being labeled
"flushable" if they do not meet certain criteria.
• Opposing AB 815 — Public Contracts, Plans and Specifications (see
attached opposition letters from the League of California Cities).
• Opposing Independent Contractor Withholding.
• Grand opening of the District's Yard.
• Grants for sewer infrastructure.
• Establishing bi- annual meetings with the senator and assemblyman.
The list above are suggested topics for the Board to consider. The Board can modify
the list anyway you deem fit.
Legal Review
Not applicable
Financial Review
The cost to send three District officials to the two day conference in Sacramento is
estimated at $2,000.
Committee Recommendation
Not applicable
Public Notice Process
Copies of this report are on file with the entire agenda packet at District Headquarters.
Alternative Actions
1. Do not send a list of discussion points to Senator Harman and Assemblyman
Van Tran
2. Do not meet with Senator Harman and Assemblyman on May 12
3. Refer the matter back to staff
Board of Directors
March 25, 2010
Page 3 of 3
Attachment: A: CSDA Effective Advocacy
B: AB 815 Opposition Letters from the League of California Cities
Reviewed by:
S
Administrative Manager
Effective Advocacy:
Meeting with legislators in the district to address the issues that affect you.
o ®od
Some of you. already have met your-state legislators and some of you may know your
state legislators well. In the era of term limits, it is important to meet with your state
representatives frequently. As lawmakers take office, many do not know what a special
district is, let alone which special districts are in their district. The more legislators know
about the special districts they represent, the more educated they will be on state
legislation that affect special districts.
How do I make this meeting effective?
The most effective advocacy is done in the legislator's district, thus this meeting should
take place in the district. Legislators represent you, as their constituents, at the state
Capitol and it is important that your legislator knows what is important to you.
So what do you have to talk about with your state legislator?
Here are some ideas:
• Proposition IA and the effect of a suspension on your district.
• Budgetary concerns.
• A new change in your district.
• Just a plain meet and greet and tour of the district's facilities.
• Legislation that is important to your district, or an idea for future legislation.
• Any local issues relaiing'to your district.
How do I find out who my state legislators are?
Your district is represented by a state Senator and state Assembly Member at the Capitol
in Sacramento. You can fmd your Senator and Assembly Member by going to
1_attp:iiu �v��.leisla #ure.ca.gc>v, clicking on "Districts," and entering your address.
How should I dress to meet with my state legislator?
Dress is usually business casual to business formal.
Where can I meet with my state legislator?
A meeting can be set at a legislator's district office, or you can invite a legislator to your
office or even to an event your district is hosting. Here's an example: Host a tour of your
district, followed by a casual selection of breakfast pastries and coffee.
OK, now I am ready. How do I set up a meeting?
Simple. Call your legislator's district office and ask who does district scheduling for the
Member. Ask how that person. prefers requests for meetings. Usually, offices prefer a fax
request. Prepare a quick "request for meeting" letter and make sure to include where,
when, why and who to contact in your office to set up the meeting.
The CSDA Legislative Department offers assistance in setting up a meeting with your
state legislators. Contact Iris Herrera, legislative analyst, at 916.442.7887 or
iris, Ad nvdaa. net for details.
. L EAG E
.OF CITIES
April 13, 2009
The Honorable Fiona Ma
California State Assembly,. 12'h District
State Capitol Building, Room 2176
Sacramento, CA 95814
1400 K Street, Suite 400 • Sacramento, California 95814
Phone: 916.658.8200 Fax: 916.658.8240
www.cacities.org
RE: AB 815 (Ma). Public Contracts. Plans and Saecifications.
Notice of Opposition
Dear Assembly Member Ma:
The League of California Cities respectfully opposes AB 815, which would require public
agencies to bear the full burden for providing full, complete and accurate plans and specifications,
including cost estimates, before entering any contract for a public works project. In addition to
being premature, this legislation represents a major shift in public contracting policy to the
detriment of local public agencies, including cities, counties, and school districts.
The question of public agencies' liability for providing fair, complete and accurate plans is
currently under review by the California Supreme Court in the case of Los Angeles Unified
School Dist. v. Great American Insurance Co. (2008) 163 Cal.App.41h 944. California appellate
courts have split decisions on prior cases between placing the burden on the public agencies or
the contractor. The review by the Supreme Court will give definition and direction to the current
public contracting statues as it applies to local public agencies.
The League favors maintaining the status quo with the current roles and responsibilities of public
agencies and contractors. Current public contract .code, as established by AB 1314 (Pescetti;
1999), states that no public agency may hold a contractor responsible for inaccurate or incomplete
plans on which they are bidding. Also, the public agency may require the contractor to review the
plans and request corrections from them to their best ability, should errors be found, prior to
submitting a bid.
Public contracting is a collaborative process wherein a public agency and contractor partner
together to identify omissions or changes to the provided plans .and specifications. In fact, public
agencies rely upon the expertise of contractors, who are professionals in their field and in the best
position to notify a public agency if project plans may be incomplete or inaccurate.
AB 815, however, would essentially absolve contractors from their responsibilities within this
review process, turning the now collaborative process on its head and obligate the public agency
to bear the full burden for any errors. Under AB 815, a contractor would have little incentive to
report any omissions to a public agency prior to submitting a bid, as they could recoup any costs
resulting from errors in the plan through costly change orders. Meanwhile, the public agency
would be held liable for the added expense and for the lack of due diligence on the part the
contractor.
-- More --
Proponents of AB 815 and related legislation maintain that public entities should be held strictly
liable for plans and specifications on public projects. Neither current state statute nor recent court
rulings support imposing such a burden on local agencies. AB 815 would create the unreasonable
standard of requiring a public agency to provide full, complete and accurate plans when those
public agencies themselves cannot require the same professional standards from the contractors.
For these reasons, the League opposes AB 815. If you have any questions about the League's
position on this bill, please do not hesitate to contact me at 916- 658 -8249.
Sincerely,
Jennifer Whiting
cc: Chair and Members, Assembly Judiciary Committee
Mark Redmond, Consultant, Assembly Republican Caucus
Ann Schmidt, Consultant, Governor's Office of Planning and Research
LEAGUE
CITIES
May 19, 2009
The Honorable Fiona Ma
California State Assembly, 120' District
State Capitol Building, Room 2176
Sacramento, CA 95814
1400 K Street, Suite 400 • Sacramento, California 95814
Phone: 916.658.8200 Fax: 916.658.8240
www.cacities.org
RE: AB 815 (Ma). Public contracts: biddine Procedures: legislative intent. (As amended 5118109)
Notice of Opposition
Dear Assembly Member Ma:
The League of California Cities appreciates your recent amendments to your Assembly Bill
(AB) 815, which replaces language that would make statutory changes to Public Contract
Code Section 1104 with intent language regarding the California Supreme Court case of Los
Angeles Unified School District. v. Great American Insurance Co. (2008). However, the
League maintains our opposition to AB 815 because it is premature and simply unnecessary.
AB 815 should not move forward until the court's ruling can give definition and direction to
the public contracting code. It is prudent for the court to make its decision before the state
seeks to address amendments to the current statutes. For these reasons, the League remains in
opposition to AB 815. Please do not hesitate to contact me if you have any questions at 916-
658 -8249.
Sincerely,,`.
• tst> ��1;��
Jennifer Whiting
Legislative Representative
cc: The Honorable Karen Bass
Mark Redmond, Consultant, Assembly Republican Caucus
Ann Schmidt, Consultant, Governor's Office. of Planning and Research
Meeting bete Item Number
i 03/25/10 IX. c.
COSTA MESA SANiTAXy DisTRxT
Memorandum
To: Board of Directors
From: Scott Carroll, General Mana
Date: March 25, 2010
...an Independent Specia(District
Subject: Supporting the Local Taxpayer, Public Safety and Transportation Act
Summary
A major effort is underway to collect more than 1.1 million signatures to ensure.a ballot
measure meets the required 694,354 valid signatures needed to qualify a state
constitutional amendment for the November 2010 ballot, The California Special
Districts Association (CSDA), which is a key partner to the Act, is recommending local
governments pass a resolution endorsing the constitutional amendment
Staff Recommendation
That the Board of Directors adopts the attached resolution in support of the Local
Taxpayer, Public Safety and Transportation Protection Act of 2010.
Analysis
If CSDA and their coalition are successful in gathering the necessary signatures and if
the voters approve it in November, the Act will prevent Sacramento from borrowing
local government revenues. The new law will close the loop holes in Prop 1A, that
was passed in 2004. When Prop 1A was passed it protected local government
revenues from being raided by the state, but Prop 1 A allowed the Governor to borrow
money from various local government revenue sources when the state is in a budget
crisis. The new initiative will close this loop by forbidding the state to borrow from levy
taxes, redevelopment money and transit funds.
Legal Review
District Counsel has reviewed and approved the attached resolution.
Protecting our community's keadth and the environment by providing solid waste and sewer co1kction services.
www.crosdcagov
Board of Directors
March 25, 2010
Page 2 of 2 °
Financial Review
There is no fiscal impact for adopting the resolution.
Committee Recommendation
Not applicable
Public Notice Process
Copies of this report are on file with the entire agenda packet at District Headquarters.
Alternative Actions
1. Do not adopt the resolution
Attachment: A: Resolution
Review by:
Alan R. Burns
District Counsel
Meedng Date Item Number
03JM U IX. C.
CMSD RESOLUTION NO. 2010-776
IN SUPPORT OF THE LOCAL TAXPAYER, PUBLIC
SAFETY, AND TRANSPORTATION PROTECTION ACT
OF 2010
WHEREAS, California voters have repeatedly and overwhelmingly passed
separate ballot measures to stop State raids of local government funds, and to
dedicate the taxes on gasoline to fund transportation improvement projects; and
WHEREAS, these local government funds are critical to provide the police and
fire, emergency response, parks, libraries, and other vital local services that residents
rely upon every day, and gas tax funds are vital to maintain and improve local streets
and roads, to make road safety improvements, relieve traffic congestion, and provide
mass transit; and
WHEREAS, despite the fact that voters have repeatedly passed measures to
prevent the State from taking these revenues dedicated to funding local government
services and transportation improvement projects, the State Legislature has seized
and borrowed billions of dollars in local government and transportation funds in the
past few years; and
WHEREAS, this year's borrowing and raids of local government, redevelopment
and transit funds, as well as previous, ongoing raids of local government and
transportation funds, have lead to severe consequences, such as layoffs of police, fire
and paramedic first responders, fire station closures, stalled economic development,
healthcare cutbacks, delays in road safety improvements, public transit fare increases
and cutbacks in public transit services; and
WHEREAS, State politicians in Sacramento have continued to ignore the will of
the voters, and current law provides no penalties when state politicians take or borrow
these dedicated funds; and
WHEREAS, a coalition of local government, transportation and transit
advocates recently filed a constitutional amendment with the California Attorney
General, called the Local Taxpayer, Public Safety, and. Transportation Protection Act of
2010, for potential placement on California's November 2010 statewide ballot; and
WHEREAS, approval of this ballot initiative would close loopholes and change
the Constitution to further prevent State politicians, in Sacramento from seizing,
diverting, shifting, borrowing, transferring, suspending or otherwise taking or interfering
with tax revenues dedicated to funding local government services, including
redevelopment, or dedicated to transportation improvement projects and mass transit.
THEREFORE, BE IT RESOLVED that the Costa Mesa Sanitary District formally
endorses the Local Taxpayer, Public Safety, and Transportation Protection Act of
2010, a proposed constitutional amendment.
BE IT FURTHER RESOLVED that we hereby authorize the listing of the Costa
Mesa Sanitary District in support of the Local Taxpayer, Public Safety, and
Transport ation Protection Act of 2010 and instruct staff to fax a copy of this resolution
to campaign offices at 916.442.3510.
PASSED AND ADOPTED this
AYES:
NOES:
ABSENT:
Secretary
Costa Mesa Sanitary District
day of , 2010 by the following vote:
E
President
Costa Mesa Sanitary District
STATE OF CALIFORNIA )
COUNTY OF ORANGE ) SS
CITY OF COSTA MESA )
I, Joan Revak, Clerk of the Costa Mesa Sanitary District, hereby certify that the above
and foregoing Resolution No. 2010 -776 duly and regularly passed and adopted by said Board
of Directors at a regular meeting thereof held on the 25th day of March 2010.
IN WITNESS WHEREOF, I have hereunto set my hand and affixed the seal of the
Costa Mesa Sanitary District, this day of 2010.
Clerk of the Costa Mesa Sanitary District
3
Meetin Date Item Number
03/25/10 IX. D.
COSTA M�;sA SANiTART DisTRicy
Memorandum
To: Board of Directors
From: Scott Carroll, General Manager
Date: March 25, 2010
Subject: District Website Update
Summary
... an Independent Special District
Staff will provide the Board with an update for restoring District's website
Staff Recommendation
The Board of Directors receives and files this report.
Analysis
In mid January 2010, Staff learned the District's website was out of service. After
repeated attempts to contact Visual Perspectives Internet, Inc. (VPI), the consultant
who constructed and hosted the District's website, Staff learned VPI suffered personal
and financial setbacks and closed the company. According to VPI, VPI informed all of
their clients would need to find a new company to host the District website. District
Staff did not receive such notice.
To complicate matters, Staff could not obtain from VPI a backup copy of the District's
website. A backup would have enabled Staff to restore the website quickly by finding
a new host, but because there is no backup Staff has to rebuild the website.
To date, a webpage was created at www.crosdca.gov identifying basic information to
the public such as District office location and hours of operation. On February 25, the
Board authorized Staff to spend up to $15,000 to rebuild the District's website. After
reviewing several proposals, Staff selected Computer Masters to rebuild and host the
website. Hopefully, by the time you read this report, a contract with Computer Masters
will have been fully executed and work has begun. Staff anticipates the website will be
up and running again by May 2010.
Protecting our community's health and the environment by providing solid waste and sewer coffection services.
zvuyw.crosdcagov
s
Board of Directors
March 25, 2010
Page 2 of 2
Legal Review
Not applicable
Financial Review
The cost to rebuild the District website is $12,236. 50% of the funding will be
appropriated from the Solid Waste Fund and the remaining 50% will be appropriated
from the Liquid Waste Fund.
Committee Recommendation
Not applicable
Public Notice Process
Copies of this report are on file with the entire agenda packet at District Headquarters.
Alternative Actions
1. Refer the matter back to Staff
Reviewed by:
Sherry Kallab
Administrative Manager
i
Meeting Date Item Number
i 03/25/10 IX. E..
COSTA MESA SANiTAxy Dis"icT
Memorandum
To: . Board of Directors
... an Independent Speciaf District
Via: Scott Carroll, General Manag r
From: Thomas A. Fauth, Operations Manager C4V64*-
Date: March 25, 2010
Subject: CMSD Yard Security Acquisition Report
Summary
This report summarizes the need to acquire an alarm system for the yard at this stage
in the construction process instead of after the yard building is built.
Staff Recommendation
The Board of Directors approve the Greater Alarm Company proposal to coordinate
with the yard contractor, Howard S. Wright, install a turn -key Intrusion Alarm System,
Video Surveillance System, Card Access System and Visitor Entry System & Fire
Alarm Monitoring to ensure increased control over building access, risk and theft.
Analysis
1. Greater Alarm was the only responsive bidder to the .CMSD Staff request for
quote on the District yard alarm system at a cost of $25,554.95 and monthly
monitoring fees of $29.95.
2. UPS Security Systems was non-responsive.
3. Bay Alarm Systems and ADT both would not offer quotes for security until
after the building was completely built.
Legal Review
None
Protecting our community's health and the environment by providing solid waste andsewer coffection services.
unvw.crosdcagov
Board of Directors
March 25, 2010
Paae2of2
Financial Review
The .Greater Alarm Security System Cost may be funded
Contingency funds. This security system consumes $25,554.9 5
$200,044 leaving a balance of $174,489.05 in contingency funds..
Committee Recommendation
from the Building
of the remaining
Staff recommends approving security system with building acquisition contingency
funds during the construction of the GMSD Yard, expected to be completed by May
25, 2010.
Public Notice Process
Copies of this report are on file with the entire agenda packet at District Headquarters.
Alternative Actions
1. Refer the matter back to Staff for more information.
2. Not fund the CMSD Yard security system and place the site at great risk
of vandalism and theft.
3. Install the security system at a later date increasing installation costs.
4. Fund the security system with the balance of the previously approved
and unused gas line line -item, using $25,554.95 of the remaining
available $37,000.
Financial Reviewed by:
Sherry Kallab
Administrative Manager
•
Meeting Date Item Number
02/25/10 X. A.
COSTA MESA SANITARY DISTRICT
RECYCLING COMMITTEE
AGENDA
Monday, March 25, 2010
12:00 p.m.
Costa Mesa Sanitary District
628 W. 191h Street
Costa Mesa, California
(Directors Ooten and Monahan)
I. Recycling Committee Goals for 2009 -2010
® II. Orange County Waste & Recycling Sub - Regional Meetings, Funding & Grant Program
III. Styrofoam (Polystyrene) Ban
IV. CR &R Report on Other Agencies Recycling Programs
V. Report on Other CMSD Recycling Programs
VI. Public Comments
VII. Next Meeting Date — April 19, 2010
Dated: March 18, 2010
Clerk of the District
•
Meeting Date Item Number
03/25/10 XI. A.
COSn MESA SAN, za�YDrsrRrcr
Memorandum
To: Board of Directors
... an Independent Special District
Via:. Scott Carroll, General Manager
From: Robin B. Harriers, Dist ngineer
Date: March 25, 2010
Subject: . Inflow Reduction Program
Summary
The State Water Resources Control Board and the Orange County Sanitation District
require agencies to develop programs that prevent Infiltration and Inflow (1 /1) from
entering sewer systems. This report is an update of the. District's Inflow Reduction
Program.
Staff Recommendation
The Board of Directors receives and files this report.
Analysis
Infiltration is ground water entering into sewer lines through cracks and/or separated
joints. After recently televising the District's system, the system was found to be in
good condition with no measureable infiltration.
Inflow is surface water entering from manholes or from illegal connections. The
District's Inflow Reduction Program is an attempt to reduce the amount of surface
water entering the sewer system. Staff believes plugging and sealing manholes is the
best course of action to prevent inflow; however, not all manholes are plugged and
sealed in order to allow the sewer system to function properly.
District staff divided the entire District into thirds and the Maintenance Supervisor and
two construction inspectors were each assigned one - third. Each of the three is
responsible for plugging and sealing manholes located in vee gutters in alleys,
Protecting our community's heath and the environment by providing solid waste and sewer coffection services.
www.crosdcagov
Board of Directors
March 25, 2010
Page 2 of 3
manholes within 5' -10' of curb and gutter, manholes in streets known to flood during
rain events, manholes on private property subject to inflow so long as permission from
the property owner is obtained, and any other manholes subject to inflow. Additionally,
the three attempt to locate illegal connections of backyard or parking lot storm water
into the sewer followed by working with the property owners to terminate the
connections. To date, staff has plugged and sealed additional manholes bringing the
total to approximately 1,500 manholes sealed out of approximately 4,646 manholes
District wide.
An additional proactive step is the arrangement with National Plant Services (NPS) to
completely seal the vent holes, pick hole, and the open space between the ring and
cover at no cost to the District if done during the regular maintenance cleaning
operation. This will occur during NPS's forthcoming cleaning effort.
In order to quantify the results of the District's Inflow Reduction Program, the District
Engineer prepares charts comparing pumping station run times during rain events with
run times during dry weather to calculate the total Inflow into the system. Attached are
the six charts prepared to date along with a Rainfall Summary Chart summarizing the
estimated inflow into the entire District system and the cost to .00SD. The cost
information was obtained from information OCSD included in their Cooperative
Projects Grant Program in 2005. As shown in the chart, 1/1 is a costly concern for
OCSD, and the costs indicate successful CMSD efforts may result in large savings to
OCSD.
CMSD staff is coordinating its effort with the Orange County Sanitation District and is
continuing its public education of the importance of preventing storm water from
entering the sanitary sewer.
In response to a CMSD Director's insightful request, comparison of 2003 versus 2010
pumping station run times was performed to determine whether. general water
conservation education and measures has resulted in a decrease in flows. Some
water districts report a 15% decrease in use, although a decrease in irrigation use
such as watering the lawn less or washing cars less often will not result in less
wastewater in the sewer system. Nevertheless, a general comparison of 2003 and
2010 pumping station run times does indeed disclose a reduction in wastewater of
approximately 15 %.
Legal Review
None
Financial Review
The Board of Directors previously approved funds for the inspection staff to perform
their portion of the Inflow Reduction Program during the 2009 -2010 fiscal year. The
proposed 2010 -2011 Capital Improvement Program includes funds for continuing this
program for the winter season beginning October 2010.
Board of Directors
March 25, 2010
Page 3 of 3
Committee Recommendation
The Sewer System Committee reviewed this item on March 16, 2010. The Committee
received and filed this report with no further comments.
Public Notice Process
Copies of this report are on file with the entire agenda packet at District headquarters.
Alternative Actions
1. Refer the matter back to staff for more information
Attachments: Rainfall Charts (6) and Rainfall Summary Chart
.A
B
C
D
1
RAIN SATURDAY 3/15/03
3.0 "/24 HR.
2
3
Pumping Station
Add'I Pumping Time (Min.)
Rate (GPM)
Adjusted Net Gallons
4
5
Adams
94
500
47,000
6
7
Aviemore Terrace
0
45
0
8
.
9
California
42
160
6,700
10
11
Canyon
151
800
99,700
12
13
Corporation Yard
68
85
5,780
14
15
Elden
224
3,750
455,302
16
17
Gisler
0
250
0
18
19
Harbor
133
1,700
104,750
20
21
Iowa
14
150
2,100
22
23
Irvine
161
1,200
193,018
24
25
Mendoza
580
820
475,500
26
27
President
180
400
72,000
28
29
Santa Ana
128
1,430
115,927
30
31
Sea Bluff
74
110
8,100
32
33
South Coast Plaza
0
460
0
34
35
Victoria
82
785
64,400
36
37
Westbluff
130
100 -
13,000
38
- - --
—
39
19th
0
100
0
40
41
21st
51
675
34,323
42
43
23rd
122
550
67,376
44
45
46
1.77 MGD
A
B
C
D
1
RAIN TUESDAY 12/08/09
1.30 " /24 HR.
2
3
Pumping Station
Add'I Pumping Time (Min.)
Rate (GPM)
Adjusted Net Gallons
4
5
Adams
10
500
5,000
6
7
Aviemore Terrace
5
45
225
8
9
California
0
269
0
10
11
Canyon
20
800
15,775
12
13
Corporation Yard
0
85
0
14
15
Elden
13
3,750
26,750
16
17
Gisler
47
250
11,750
18
19
Harbor
40
1,660
50,625
20
21
Iowa
0
150
0
22
23
Irvine
0
1,500
0
24
25
Mendoza
180
875
157,500
26
27
President
15
634
9,510
28
.29
Santa Ana
15( ?)
1,430
22,000( ?)
30
31
Sea Bluff
0
110
0
32
33
South Coast Plaza
0
_460
0
34
35
Victoria
40
785
31,400
36
37
Westbluff
0
160
0
38
39
19th
0
100
0
40
41
21st
14
825
11,550
42
43
23rd
40
550
22,000
44
45
_
46
Rev. 1/20/10
0.37 MGD
A
B
C
D
1
RAIN MONDAY 1/18/10
2.44 " /24 HR.
2
3
Pumping Station
Add'I Pumping Time (Min.)
Rate (GPM)
Adjusted Net Gallons
4
5
Adams
101
500
50,500
6'
7
Aviemore Terrace
16
45
720
8
9
California
15
269
4,035
10
11
Canyon
96
800
76,080
12
13
Corporation Yard
90
85
7,650
14
15
Elden
189
3,750
665,850
16
17
Gisler
74
250
18,500
18
19
Harbor
175
1,660
213,700
20
21
Iowa
4
150
600
22
23
Irvine
0
1,500
0
24
25
Mendoza
282
830
234,060
26
27
President
110
634
69,740
28
29
Santa Ana
0( ?)
1,430
0( ?)
30
31
Sea Bluff
0
110
0
32
33
South Coast Plaza
100
460
46,000
34
35
Victoria
143
785
112,255
36
37
Westbluff
0
160
0
38
39
19th
223
100
22,300
40
41
21st
61
825
50,325
42
43
23rd
78
550
42,900
44
.45
46
1/21/2010
1.62 MGD
A
B
C_
D
1
RAIN WEDNESDAY 1/20/10
1.40 " /24 HR..
2
3
Pumping Station
Add'I Pumping Time (Min.)
Rate (GPM)
Adjusted Net Gallons
4
5
Adams
96
500.
48;000
6
7
Aviemore Terrace
0
45
0
8
9
California
16
269
4,304
10
11
Canyon
34
800
25,660
12
13
Corporation Yard
0
85
0
14
15
Elden
106
3,750
260,550
16
17
Gisler
140
250
35,000
18
19
Harbor
56
1,660
65,760
20
21
Iowa
14
150
2,100
22
23
Irvine
55
1,500
82,500
24
25
Mendoza
113
830
931790
26
27
President
0
634
0
28
29
Santa Ana
14
1,430
0
30
31
Sea Bluff
14
110
1,540
32
33
South Coast Plaza
0
460
0
34
35
Victoria
48
785
37,680
36
37
Westbluff
0
160
0
38
.
39
19th
0
100
0
40
41
21st
43
825
35,475
42
43
23rd
99
550
54,450
44
45
46
1/29/2010
0.75 MGD
q
B
C
D
1
RAIN SATURDAY 2/6/2010
1.97 " /24 HR.
2
3
Pumping Station
Add'I Pumping Time (Min.)
Rate (GPM)
Adjusted Net Gallons
4
5
Adams
121
500
60,500
6
7
Aviemore Terrace
0
45
0
8
9
California
10
269
2,690
10
11
Canyon
115
800
88,400
12
13
Corporation Yard
0
85
0
14
15
Elden
274
3,750
722,600
16
17
Gisler
134
250
33,500
18
19
Harbor
162
1,660
180,520
20
21
Iowa
0
150
0
22
23
Irvine
149
1,500
223,500
24
25
Mendoza
1153
830
126,990
26
27
President
94
.634
59,596
28
29
Santa Ana
0
1,430
0
30
31
Sea Bluff
8
110
880
32
33
South Coast Plaza
0
460
0
34.
35
Victoria
115
785
90,275
36
37
Westbluff
17
160
2,720
38
39
19th
0
100
0
40
41
21st
104
825
85,800
42
43
23rd
148
550
.81,400
44
45
46
_
3/10/2010
1.76 MGD
A
B
C
D
1
RAIN FRIDAY 2/26/2010
1.18 " /24 HR.
2
3
Pumping Station
Add'I Pumping Time (Min.)
Rate (GPM)
Adjusted Net Gallons
4
5
Adams
0
500
0
6
7
Aviemore Terrace
0
45
0
8
9
California
0
269
0
10
11
Canyon
0
800
0
12
13
Corporation Yard
0
85
0
14
_
15
Elden
0
3,750
0
16
17
Gisler
0
250
0
18
,
19
Harbor
0
1,660
0
20
21
Iowa
0
150
0
22
23
Irvine
0
1,500
0
24
25
Mendoza
0
830
0
26
27
President
0
634
0
28
29
Santa Ana
0
1,430
0
30
31
Sea Bluff
0
110
0
32
33
South Coast Plaza
0
460
0
34
35
Victoria
0
785
0
36
37
Westbluff
0
160
0
38
39
19th
0
100
0
40
41
21st
0
825
0
42
_
43
23rd
0
550
0
44
45
46
3/10/2010
0.00 MGD
Rain' ' Summary Chart
Date
Rain Total
Inflow @ 20 P.S.
Highend Projected Inflow
Potential Cost to
District Wide
OCSD @ $0.113 /Gat
Sat. 3/15/03
3.00 " /24 HR.
1.77 MGD
6.66 MGD
$ 753,000
Tues. 12/08/09
1.30 " /24 HR.
0.37 MGD
1.32 MGD
$ 149,000
Mon. 01/18/10
2.44 " / 24 HR.
1.62 MGD
5.87 MGD
$ 663,000
Wed. 01/20/10
1.40 " /24 HR.
0.75 MGD
2.57 MGD
$ 290,000
Sat. 02/06/10
1.97 " /24 HR.
1.76 MGD
6.39 MGD
$ 722,070
Fri. 02/26/10
1.18 " /24 HR.
0.00 MGD
0.00 MGD
0.00
Rainfall Summary Chart
Date
Rain Total
Inflow @ 20 P.S.
Highend Projected Inflow
otential Cost Saving
to OCSD if
District Wide
riflow Eliminated @ $0.90 /Gal .
i
Sat. 3/15/03
3.00 " /24 HR.
1.77 MGD
6.66 MGD
$ 5,994;000
Tues. 12/08/09
1.30 " /24 HR.
0.37 MGD
1.32 MGD
Mon. 01/18/10
2.44 " / 24 HR.
1.62 MGD
5.87 MGD
Wed. 01/20/10
1.40 " /24 HR.
0.75 MGD
2.57 MGD
Sat. 02/06/10
1.97 " /24 HR.
1.76 MGD
6.39 MGD
Fri. 02/26/10
1 1.18 " /24 HR,
0.00 MGD
0.00 MGD
Meeting Pate_ I Item Number
03/25/10 1 XI. B.
CoSTA ME-SA SANiTART DisnKT
Memorandum
To: Board of Directors
...an Independent Specia[District
Via:
Scott Carroll, General Mana
From:
Robin B. Harriers, District Engineer
Date: March 25, 2010
Subject: Report on Bid Sewer Work
Summary
Staff is providing the. Board with an update of recently occurring bid sewer work with a
value less than $15,000.
Staff Recommendations
That the Board of Directors accepts and files this report.
Analvsis
The CMSD Operations Code requires specific actions when sewer work valued at less
than $15,000 is completed. Section 4.05.020(b) reads as follows:
"(b) Public Works Contracts Under $15,000 and Related Services. For public works
contracts that have a dollar amount below Fifteen Thousand Dollars ($15,000) and for
services related thereto, the following procedures shall be utilized
(i) The Manager /District Engineer shall use his best efforts to have the work
done in the best interests of the District.
(ii) The Manager /District Engineer shall report at the next regular Board
meeting, or as soon thereafter as practical, the fact that the work had been authorized
and shall report on the general nature of the work performed, which firm or person was
awarded the work, and regarding his efforts to secure a favorable price for the District.
(iii) "Related services" shall include, but not be limited to, televising of sewer
conditions, engineering services to outside companies, and other services directly
related to the sewer system and its appurtenances (Ord. 45, 2004)"
Protecting our community's health and the environment by providing solid waste and sewer collection services.
www.crosdr-agov
Board of Directors
March 25, 2010
Page 2 of 3
Sewer Main in Back Yard Easement Along Indus Street
The District owns and operates a 10" sewer main located in an easement in the
backyards of properties on Indus Street. The District currently cleans the line by using
extended hose lengths from each end of the line. However, the interior manholes
have been covered over by the residents and tree roots have impacted the sewer line
and manholes. A contractor is needed to raise the manholes to grade so CMSD Staff
can enter the line and remove the interfering roots. Because the manholes are
located in backyards where extensive improvements are located and because there is
insufficient side yard room to utilize vehicles, the work must be accomplished by hand
digging. The contractor must, therefore, perform the work on the exterior of the
manhole with limited tools and equipment. CMSD crews will follow up the contractor's
work by making a confined space entry into. the manholes and cutting and removing
the interfering roots.
The Maintenance Supervisor requested informal bids from the following contractors for
the work:
1. John Dickens
2. Manhole Adjusters
3. EBS
4. Mike Kilbride, Ltd.
Only Mike Kilbride, Ltd. responded with a proposal and was selected for the work at a
cost of $14,900. Mike Kilbride, Ltd. is a local contractor who has an ongoing
emergency services agreement with the District.
Adiusting Sewer Manholes to Grade
The District is responsible for adjusting its sewer manholes to grade whenever a street
owner such as the City of Costa Mesa, City of Newport Beach, County of Orange, or
CalTrans performs street repaving. Additionally, CMSD staff monitors all 4,646 CMSD
sewer manholes for wear and tear and stability under traffic loads, and replaces rings
and covers when appropriate.
The District must presently adjust 21 sewer manholes and the Maintenance
Supervisor requested informal bids, from the following two contractors:
1.. Manhole Adjusters
2. EBS
Only Manhole Adjusters responded with a proposal at $440 per manhole after which
CMSD staff negotiated the price down to $430 per manhole for a total cost of $9,030.
Board of Directors
March 25, 2010
Paae 3 of 3
Legal Review
None
Financial Review
The contract to raise the manholes to grade in the backyard of Indus Street (Mike
Kilbride, Ltd.) will cost $14,900. The cost to adjust 21 sewer manholes (Manhole
Adjusters) will cost $9,030.
All of the above described work is budgeted under Project #164 Miscellaneous Sewer
Work and adequate funds are available.
Committee Recommendation
The Sewer System Committee will be reviewing this item on March 16, 2010. Any
recommendations from the committee* will be presented to the Board at tonight's
meeting.
Public Notice Process
Copies of this report are on file with the entire agenda packet at District Headquarters.
Alternative Actions
1. Refer the matter back to staff for more information.
Financial Review by:
Sherry Kallab
Administrative Manager
•
•
III.
IV.
V.
VI.
VII.
VIII.
IX.
X.
meeting Data I Item Number
o3r�sn o xll. a
SEWER SYSTEM COMMITTEE AGENDA
March 16, 2010,10:30 a.m.
Costa-Mesa Sanitary District
628 W. 19th Street
Costa Mesa, California
Directors Monahan, Ooten and Ferryman
Monthly Spill Statistics
CMSD Inflow Reduction Program
A. Update on Staff Efforts — District -Wide Area Investigation — Rainfall Data
B. Response to Orange County Fairgrounds
CMSD Map Upgrades /Geographical Information System (GIS) /CMMS - Update
SCADA Upgrade Status (Project #183 -3) - Update
CMSD Sewer Cleaning/CCTV Program - Update
WDR Training Seminar 2 -18-10 - "Construction Inspection"
CMSD Projects:
A. Project #101 — Westside Pumping Station Abandonment
B. Project #129 — Bristol Street Sewer
C. Project #164 — Miscellaneous Sewer Work
D. Project #171 — Irvine Pumping Station Force Main Rehabilitation
E. Project #183 — System -Wide Sewer Repair
F. Project #183 -2 — Bristol street North of Randolph
G. Project #186 — Sewer Lateral Assistance Program
H. Project #187 — District Yard
Other
Next Meeting: 4-13-10,10:30 a.m.
Public Comments
Dated: March 8, 2010
Clerk of the District
` Meeting Data Item Number
SAt`� 1 03/25/10 -- I XIII. A.
J
COSTA MESA SANITAgU DISTRICT
.....an Independent Specia[Distikt
Memorandum
To: Board of Directors
Via: Scott Carroll, General Manager
From:" Marc Davis, District Treasurer
Date: March 25, 2010
Subject: Budget Adjustment for Rehabilitation of Transferred Sewers
Summa
The Orange County Sanitation District (OCSD) previously transferred ownership of 6
sewers to Costa Mesa Sanitary District (District). In addition, OCSD provided the
District $1,300,000 to offset the cost of repairs to the transferred lines. This budget
adjustment provides funding for the design work associated with the improvements.
Staff Recommendation
Approve budget adjustment in the amount of $48,800 to provide funding for design
work associated with the transferred lines.
Analysis
The scope of design work includes preparing plans and specifications for the recoating
of manhole interiors, re- working channels and manhole. bottoms, grinding off OCSD's
name from manhole covers, replacing manhole frames and covers, adjusting manholes
to grade, excavating and removing and replacing the sewer line where the major sag
occurs in South Coast Drive easterly of Harbor Boulevard, obtaining easements for
sewers on private property, repairing a sink hole over one of the sewers, and other
Miscellaneous work. The District Engineer estimates the total cost of this design work
to be $48,800. Adequate funds are available from the contribution from OCSD for the
repair of the transferred sewer lines. The budget adjustment is as follows:
Board of Directors
March 25, 2010
Page 2 of 2
Account
Proj 189 — Rehabilitation of 6
Sewers Transferred to CMSD
Reserved for Improvement to
Transferred Sewer Lines
Legal Review
Legal review is not required.
Financial Review
Account Number
20- 200889 -4300
20- 000000 -2907
Increase Decrease
$48,800
$48,800
OCSD provided $1,300,000 for the improvement of 6 sewers transferred to the District.
This is the first appropriation from these funds. After this appropriation, there will be
$1,251,200 remaining to be appropriated.
Committee Recommendation
Committee recommendation is not required.
Public Notice Process
Copies of this report are on file with the entire agenda packet at District Headquarters.
Alternative Actions
1. Do not appropriate funds and defer design work to a later time
2. Refer the matter back to staff
2
CHAIR
PETER HERZOG
Councilmember
City of Lake Forest
VICE CHAIR
JOHN MOORLACH
Supervisor
2r' District
VICE CHAIR
PETER HERZOG
Councilmember
City of Lake Forest
CHERYL BROTHERS
Councilmember
City of Fountain Valley
BILL CAMPBELL
Supervisor
3` District
ARLENE SCHAFER
Director
Costa Mesa
nitary District
SUSAN WILSON .
Representative of
General Public
JOHN WITHERS
Director
Irvine Ranch Water District
ALTERNATE
PAT BATES
Supervisor
S` District
ALTERNATE
PATSY MARSHALL
Councilmember
City of Buena Park
ALTERNATE
DEREK J. MCGREGOR
Representative of
General Public
ALTERNATE
CHARLEY WILSON
Director
Santa Margarita
Water District
JOYCE CROSTHWARE
0utive Officer
Meeting Date Item Number
LOCAL AGENCY FO 03JA 1 I%. XV. D. 1.
ORANGE COUNTY
DATE: February 25, 2010 RECEIVED
TO: General Managers MAR 0 12010
Independent Special Districts COSTA MESA SANITARY DISTRICT
FROM: Joyce Crosthwaite, Executive Officer
SUBJECT: Independent Special Districts of Orange County ( ISDOC)
Selection Committee Meeting
The regular special district seat and the alternate special district seat on
the Orange County Local Agency Formation Commission will expire on
June 30, 2010. They are presently held by Commissioner John Withers and
Commissioner Charley Wilson. The Independent Special Districts of
Orange County ( ISDOC) Special District Selection Committee will meet to
fill this position on Thursday, April 29, 2010 in conjunction with ISDOC's
quarterly meeting.
The LAFCO Executive Officer will accept nominations for both the regular
and alternate special district position. Nominations must be received by
LAFCO no later than 3:00 p.m. on Monday, April 19, 2010. Nominations
received will be included in the informational packet sent to each district
prior to the election. A copy of the ISDOC "Rules of Procedure" is
attached.
Please forward the enclosed notice and nomination forms to the presiding
officer from your district. As stated in the notice, if the presiding officer
from your district will be unable to attend the ISDOC quarterly meeting
on May 29, the board may designate another member to attend and cast
your district's vote. Proof indicating board action for the designation must
be provided to LAFCO's Executive Officer prior to voting at the ISDOC
meeting.
If you have any questions or concerns, please feel free to contact me at
(714) 834 -2556 or by email (jcrosthwaite@oclafco.org).
12 Civic Center Plaza, Room 235, Santa Ana, CA 92701
(7 14) 834 -2556 • FAX (7 14) 834 -2643
http.,//www.oclafco.org
•
INDEPENDENT SPECIAL DISTRICT SELECTION COMMITTEE
RULES OF PROCEDURE
adopted February 10, 1994
�:MmTnqi M.
Each member of the Selection Committee shall be entitled to
one vote for each independent special district of which he
or she is the presiding officer (or alternate board member
selected by the district's board). Each member shall
provide written authorization (such as resolution or minute
excerpt) at the time of registration.
Each voting member shall register and sign a declaration of
qualification. The member will then be given ballots and
other voting materials.
B. Ouor
Members representing a majority of the eligible districts
shall constitute a quorum. Before calling the meeting to
order, the chair shall verify that a quorum has registered
and is present.
C. Nomination
Independent special districts may submit nominations for the
regular member positions and the alternate-* position. Such
Nominations shall be submitted on forms to be prepared by
the Executive Officer and may be accompanied by resumes
[and other written material] if desired. ALL NOMINATION
FORMS MUST BE RECEIVED BY THE EXECUTIVE OFFICER ON OR BEFORE
5:00 P,M. ON THE 10TH DAY PRIOR TO THE DATE OF THE ELECTION
MEETING. The Executive Officer will distribute a copy of
the nominations and accompanying materials to each member at
least five (5) days prior to the date of the election
meeting.
D. Voting
Voting shall be conducted separately for each position. A
candidate must receive a majority of the votes cast in order
to be elected. In the event no candidate receives a
2010 NOMINATION FORM
Candidates for the Local Agency Formation Commission ( LAFCO)
0
CANDIDATE INFORMATION FOR REGULAR SPECIAL DISTRICT MEMBER:
NAME:
TITLE:
DISTRICT:
❑ Check box if resume or statement of qualifications is attached.
CANDIDATE INFORMATION FOR ALTERNATE SPECIAL DISTRICT MEMBER:
NAME:
TITLE:
DISTRICT:
❑ Check box if resume or statement of qualifications is attached.
•
SPECIAL DISTRICT SELECTION COMMITTEE MEMBER SUBMITTING
NOMINATION (Must be the presiding officer or a designated alternate board member.)
01
SIGNATURE:
TITLE:
DISTRICT:
DATE:
Nominations must be submitted to LAFCO prior to 3:00 p.m. on Monday, April
19, 2010. Nominations received will be included in the information packet sent to
each district prior to the election.
Return completed forms to:
Esther Garcia - Negrete
Orange County LAFCO
12 Civic Center Plaza, Room 235
Santa Ana, CA 92701
U
•
•
FA Ron No
I /roman
:r CCI
►lJ $F NINE
Mr• LIrr
MOr. a
%O •
U� C
■onalk, 1
■rrrrrr\ _,
CSDA
DATE:
TO:
FROM:
SUBJECT:
Meeting Date Item Number
03/25/10 XV. E. 1.
RECEIVED
MAR 0 11010
COSTA MESA SANITARY DISTRICT
February 26, 2010
CSDA Voting Member Presidents and General Managers
CSDA Elections and Bylaws Committee
CSDA BOARD OF DIRECTORS CALL FOR NOMINATIONS
SEAT B
The Elections and Bylaws Committee is looking for Independent Special District Board
Members or their General Managers who are interested in leading the direction of the
California Special Districts Association for the 2010 -2013 term.
The leadership of CSDA is elected from its six geographical regions. Each of the six
regions has three seats on the Board with staggered 3 -year terms. Candidates must be
affiliated with an. independent special district that is a CSDA regular member located
within the geographic region that they seek to represent. (See attached Region Map)
The CSDA Board of Directors is the governing body responsible for all policy decisions
related to CSDA's member services, legislative advocacy, education and resources. The
Board of Directors is crucial to the operation of the Association and to the representation
of the common interests of all California's special districts before the Legislature and the
State Administration.
Commitment: Serving on the Board requires one's interest in the issues confronting
special districts statewide. A board member is expected to attend all board meetings held
every other month, usually on the second Friday of the month, at CSDA's office in
Sacramento. Besides serving on the Board, each Board Member is expected to participate
on at least one committee, which usually meets 3 -4 times a year in Sacramento. CSDA
reimburses directors for their related expenses for Board and Committee meetings as
outlined in Board Policy. In addition, all Board Members are expected to attend CSDA's
two annual events: Special Districts Legislative Days (held in the spring) and the Annual
Conference (held in the fall) as part of their obligation to the CSDA membership; expenses
for these two events are not reimbursed by CSDA, even if a board meeting or committee
meeting is held in conjunction with the event.
Nomination Procedures: Any regular member Independent Special District is eligible to
nominate one person, a board member or managerial employee (as defined by that
district's Board of Directors), for election to the CSDA Board of Directors. A copy of the
member district's resolution or minute action must accompany the nomination. The
deadline for receiving nominations is May 28, 2010. Nominations and supporting
documentation may be mailed or faxed. •
Nominees will receive a Candidate's Packet in the mail. The packet will include campaign
guidelines.
CSDA will mail ballots on June 11. The ballots must be received by CSDA no later than
5:00 p.m. August 6 and must be the original ballot (no faxes or e- mails). The successful
candidates will be notified no later than August 10. All selected Board Members will be
introduced at the Annual Conference in Newport Beach, CA in September.
Region 1 Seat B
Region 2 Seat B
Region 3 Seat B
Region 4 Seat B
Region 5 Seat B
Region 6 Seat B
Expiring Terms
(See enclosed map for regional breakdown)
Alan Schoenstein, McCloud Community Services District
Ginger Root, Eastside Rural County Fire Protection District*
Sherry Sterrett, Pleasant Hill Recreation & Park District*
Sandy Young, Stallion Springs Community Services District*
John Fox, Goleta Sanitary District*
Arlene Schafer, Costa Mesa Sanitary District*
(* = Incumbent is running for reelection)
If you have any questions, please contact Diana Zavala at 877 - 924 -CSDA or
dianazgcsda.net. 0
U
CALIFORNIA SPECIAL DISTRICTS ASSOCIATION
BOARD OF DIRECTORS
NOMINATION FORM
PLEASE BE SURE THE CANDIDATE'S PHONE NUMBER IS ONE WHERE WE CAN REACH THE CANDIDATE
Name of Candidate:
District:
Mailing
Address:
Region: (see attached map)
Telephone:
Fax-
E-mail:
Nominated by (optional):
Return this form and a Board resolution /minute action supporting
the candidate by fax or mail to:
CSDA
Attn: Diana Zavala
11121 Street, Suite 200
Sacramento, CA 95814
(916) 442 - 7887/(916) 442 -7889 fax
DEADLINE FOR RECEIVING NOMMA77ONS —Ma 28,-20.10
D& _ ..
Yolo
Region 5
FI.Doradp
Norte
Jim Acosta, Saticoy Sanitary District
Phil Schoefer, Western Shasta RCD
James Kchnen,Alaineda County Mosquito AD
. Siskiyou
Modoc
Sonoma
Napa
Shasta
Lassen .
`
Sacramento
Humbolt - Trinity .
olano
Ginger Root, Tuxedo Country Club FPD
Tim Unruh, Kern County Cemetery District No.t
Tehama ,
Merin
Sandy Young, Stallion Springs CSD
Arlene Schafer, Costa Mesa Sanitary District
'•Sin
Plumes..
:,loaquin ,
Yuba
'.Mono
Qlann. Butte '
Mendocino
SierFa
Sutter
evada '
Alameda
Colu §8. •'
San Francisco
Leke
Placer
Amedor
Santa
$ a
Board of Directors by Region
San Bernardino
9Kn Oioge 1 mvwW
■
egions
•
01
a
Region 1
Yolo
Region 5
FI.Doradp
Stanley Caldwe !I,.ML View Sanitary District
Jim Acosta, Saticoy Sanitary District
Phil Schoefer, Western Shasta RCD
James Kchnen,Alaineda County Mosquito AD
Alpine
Alan Schoenstein, McCloud CSD
Sonoma
Napa
Region 2
Region 4
Region 6
Sacramento
Adrienne (Ann) Mathews, Kern County WaterAgency
olano
Ginger Root, Tuxedo Country Club FPD
Tim Unruh, Kern County Cemetery District No.t
Calaveras
Merin
Sandy Young, Stallion Springs CSD
Arlene Schafer, Costa Mesa Sanitary District
'•Sin
Tuolumne'
:,loaquin ,
'.Mono
Contra Costa
Alameda
San Francisco
tanislau ' Mariposa
San Mateo
Santa
Clara
Santa Cruz
Madera
San
Fresno
Benito
3
hti,D
Monterey
Tulare
Kings
San Luis
Obispo
Kam
Santa
Bertram
Ventura
Los Angeles
Orange
Board of Directors by Region
San Bernardino
9Kn Oioge 1 mvwW
■
egions
•
01
a
Region 1
Region 3
Region 5
Mark Bryant Garberville Sanitary District
Stanley Caldwe !I,.ML View Sanitary District
Jim Acosta, Saticoy Sanitary District
Phil Schoefer, Western Shasta RCD
James Kchnen,Alaineda County Mosquito AD
Jack Curtis, Ojai Valley Sanitary District
Alan Schoenstein, McCloud CSD
Sherry Sterrett, Pleasant Hill RPD
John Fox, Goleta Sanitary District
Region 2
Region 4
Region 6
hloelle Mattock, El Dorado Hills CSD
Adrienne (Ann) Mathews, Kern County WaterAgency
Dewey Ausmus, North County Cemetery District
Ginger Root, Tuxedo Country Club FPD
Tim Unruh, Kern County Cemetery District No.t
Jo MacKenzie, Vista Irrigation District
Pete Kampa, Tuolumne Utilities District
Sandy Young, Stallion Springs CSD
Arlene Schafer, Costa Mesa Sanitary District
0
California Association of Sanitation Agencies
A SPRING CONFERENCE
April 28-30,2010 Newport Beach Marriott
900 Newport Center Drive
Newport Beach, Calffornia 92660 USA
Phone: 1-949-640-4000 Fax: 1-949-640-5055
Our Mission
Statement
The mission of the California
Association of Sanitation
Agencies is to provide
leadership, advocacy and
information to our members,
legislators, and the public,
and to promote partnerships
on clean water and beneficial
reuse issues that protect public
health and the environment.
n
--
President's Message
Dear CASA Members:
CASA will be heading to the Newport Beach Marriott this April for its
Spring 2010 conference. The CASA Program Committee, responsible for
developing the education program and associated activities met twice
prior to the event. The first meeting is held at the end of the previous
conference and a subsequent conference call was held to finalize sessions
and speakers. The Program Committee includes Executive Board leaders,
committee chairs and staff who are committed to continuing to offer up to
date sessions on clean water, beneficial reuse and climate change are just
a few but all are focused on protecting public health and the environment.
I am confident in saying that the Program Committee has again outdone
itself with the upcoming program:
Included in this conference are:
• U.S. Congressman Ken Calvert has been invited to give the
keynote address on Friday morning;
• CASA's team of experts will offer the latest information on state
and federal legislative activities, and regulatory and legal affairs;
and
• A special offsite reception at the San Joaquin Nature Wildlife
Sanctuary is scheduled for Thursday afternoon. Come experience
this unique wildlife wetland with colleagues. Bus transportation
will be provided.
Please join me on Wednesday evening to officially kick off the conference
with the President's Welcome Reception. On Thursday, delegates will
be briefed on current activities of CASA and the Executive Board at the
conference luncheon. There are some exciting initiatives the Executive
Board has undertaken or considering in the near future!
I hope to see you in Newport Beach, where we can network with fellow
colleagues and share information about your local clean water agency.
Until then, best regards, and please don't hesitate to call the CASA office
with questions about the conference.
Sincerely,
Ronald E. Yo g, CA President
L
Hotel Information
Newport Beach Marriott
900 Newport Center Drive
Newport Beach, California 92660 USA
Phone: 1.949.640.4000 Fax: 1.949.640.5055
CASA Room Information:
• Room Rates: $179 single /double /triple /quad (tax not included) • Check -in: 4:00 p.m.
• Check -out: 12:00 p.m. • Cut -off Date: Monday, April 5, 2010
• Pets not allowed • This hotel has a smoke -free policy
• On -site self parking, fee: $10 daily
Reservations:
• Online and phone reservations will be accepted.
• A dedicated booking website has been created for CASA's Spring Conference. CASA guests will be able to
make, modify and cancel their hotel reservations online, as well as take advantage of any room upgrades,
amenities or other services offered by the hotel.
• To preview the website, please click the following link:
hft ps:Hresweb. passkey.com /Resweb.do? mode= welcome_ei_new &eventl D= 1931909
• Housing /Reservations Contact: Phone: 1- 506 - 474 -2009 / 1- 800 - 266 -9432
Closest Area Airports
Orange County /John Wayne - SNA
Phone: 1.949.252.5200
Hotel direction: 5 miles SW
Driving directions: Turn right on MacArthur Blvd. Turn right on Jamboree Rd. Left on Santa Barbara. Hotel will be
on the right as you go up the hill.
This hotel does not provide shuttle service.
Alternate transportation:
Best Transportation (Town Cars /Limos): reservation required
Bus service, fee: 5.50 USD (one way)
Estimated taxi fare: 18.00 USD (one way)
WEDNESDAY
APRIL 28, 2010
7:00 a.m. —12:00 p.m.
CSRMA Training Seminar
....................... ...............................
9:00 a.m. — 5:00 p.m.
Registration
....................... ...............................
8:30 a.m. —12:00 p.m.
CASA Budget and Executive Board Meetings
....................... ...............................
Lunch — On Your Own
.... ...............................
12:30 p.m. —1:45 p.m.
State Legislative Committee
Work Group Meeting
............... ...............................
2:00 p.m. — 3:15 p.m.
Federal Legislative Committee
Work Group Meeting
3:00 p.m. — 5:00 p.m.
Joint Directors and Managers Meeting
Directors Vice Chair Jerry Gilmore, Truckee Sanitary District
Managers Chair Kevin Hardy, Encina Wastewater Authority
2009 ACHIEVEMENT AWARD WINNERS
3:05 p.m. — 3:20 p.m. The End of Contract Operations at FSSD-
Organizational Innovation, Talyon Sortor, Fairfield- Suisun Sewer
District
3:25 p.m. — 3:40 p.m. Aeration Air Renovations — 2009 Technical
Achievement, Ba T. Than, Central Contra Costa Sanitary District
3:45 p.m. — 4:00 p.m. Solar Energy Facility — Outstanding Capital
Project, E.J. Shalaby, West County Wastewater District
4:00 p.m. — 5:00 p.m. — Through the Looking Glass II: Due
Diligence in the Evaluation of Tiered Employee Benefit Programs
Can your agency sustain the status quo? In this second installment of
CASNs series on controlling employee retirement and health benefits,
our panel will discuss the political, legal and human considerations in
play when evaluating whether or not a tiered employee benefit program
can enhance the long -term sustainability of your organization.
....... ...............................
4:00 p.m. — 5:30 p.m.
Associates Committee Meeting
........
6:00 p.m. — 7:00 p.m.
President's Welcome Reception
THURSDAY
APRIL 29, 2010
7:00 a.m. — 8:00 a.m.
Back Bay Wake up Fun Walk/Run
Join Roland Williams, Castro Valley Sanitary District, for an hour of
physical fitness.
Meet in the hotel lobby
................. ...............................
8:00 a.m. — 9:00 a.m.
Continental Breakfast
................. ...............................
8:00 a.m. — 5:00 p.m.
Registration
................................................. ..............................:
8:00 a.m. —12:00 p.m. - TECHNICAL SESSIONS
8:00 a.m. — 9:30 a.m.
WATER ISSUES FORUM
Chair Ben Horenstein, East Bay Municipal Utility District
• Wet Weather Panel
9:45 a.m. —10:45 a.m.
LAND ISSUES FORUM
Chair Mike Sullivan, Los Angeles County Sanitation Districts
Vice Chair Ruben Robles, Sacramento Regional County
Sanitation District
• Biosolids Program Report
Greg Kester, CASA Biosolids Program Manager
• Challenges to Compost Giveaway Programs — The San
Francisco Experience
Natalie Sierra, San Francisco Public Utilities Commission
11:00 a.m. —12:00 p.m.
AIR ISSUES FORUM
Chair Lisa Rothbart, Orange County Sanitation District
• Odor Identification and Response
• Climate Change Update
by Jackie Kepke, Program Manager California Wastewater
Climate Change Group
12:00 p.m. —1:15 p.m. - CONFERENCE LUNCHEON
*President's Welcome
•Proposed 2010 -2011 Budget
•
......................... ...............................
1:30 p.m. — 4:30 p.m. - GENERAL SESSION
1st Vice President Barbara Hockett presiding
1:30 p.m. — 2:00 p.m.
CASA's Stateviride Image Campaign
2:00 p.m. — 2:45 p.m.
The Battles of the Budget and the Ballot
2:45 p.m. — 3:00 p.m.
Break
3:00 p.m. — 4:30 p.m.
Fundamentals of Rate Setting Policies & Practices
Moderator.
• Mark Cornelius, Law Office of Mark Cornelius
Panel
• Joan Arneson, Bowie, Arneson, Wiles & Giannone
• John Bakker, Meyers Nave
• Reed Schmidt, Bartle Wells Associates
5:00 p.m. — OFF -SITE RECEPTION
You're Invited to the San Joaquin Nature Wildlife
Sanctuary
http:Hwww.seaandsageaudubon.ora/SJWSIsiws.htm
Meet in lobby, bus transportation provided.
Special Thanks to Irvine Ranch Water District for
arranging the event and to our Associates Committee
for underwriting the transportation.
Not far from the Newport Beach Marriott is the San
Joaquin Wildlife Sanctuary. The Irvine Ranch Water
District has restored and enhanced the largest coastal
freshwater wetlands reserve in Southern California.
The Marsh campus includes several new and
renovated historical buildings including the Audubon
House Tours will be available.
........................... ...............................
5:30 p.m. — 7:30 p.m.
CSRMA Executive Board Meeting
FRIDAY
APRIL 30, 2010
7:30 a.m. — 9:00 a.m.
CSRMA Board of Directors Meeting
................................... ...............................
7:30 a.m. — 9:00 a.m.
CASA Executive Board Meeting
8:00 a.m. —12:00 p.m.
Registration
8:00 a.m. — 9:00 a.m.
Closing Breakfast
9:00 a.m. —12:00 p.m. - GENERAL SESSION
President Ronald E. Young presiding
9:00 a.m. —10:30 a.m.
Legislative and Regulatory Reports
• Regulatory Report
• Federal Legislative Committee Report
• Washington, D.C. Report
• State Legislative Committee Report
• State Lobbyist Report
10:30 a.m. —11:30 a.m.
Keynote Speaker
The Honorable Ken Calvert, U.S. Congressman, 44th District (invited)
The 44th District encompasses western Riverside County including the cities of Riverside,
Corona, Norco and Jurupa; and parts of Orange County including San Clemente and
San Juan Capistrano. Rep. Calvert continues to serve on the House Appropriations
Committee and is a member of the Energy and Water Subcommittee, the Interior and the
Environment Subcommittee and the Homeland Security Subcommittee.
11:30 a.m. —12:00 p.m.
• President's Report
• Executive Director's Report
• Proposed Budget Fiscal Year 2010 -2011
• Recap of Standing Committee Reports
• Closing Remarks
• Conference Adjourn
................... ...............................
12:00 p.m. —1:00 p.m.
Program Planning Meeting
Chair Jim Kelly, Central Contra Costa Sanitary District
12:00 p.m. — 4:00 p.m.
Attorneys Committee Meeting
Chair Mark Cornelius, Law Office of Mark Cornelius
California Association of Sanitation Agencies
A SPRING CONFERENCE
April 28-30,2010 Newport Beach Marriott
Form - please select the appropriate bp'x @Jhd complete information - REGISTER BY FRIDAY, APRIL 16.
First Name:
Last Name:
Nickname:
Tttle:
Agency /Finn:
Guest First Name:
Guest Last Name:
❑ Delegate $425 ❑ Wednesday only $105 ❑ Thursday only $215 ❑ Friday only $105
First Name:
Last Name:
Nickname:
Title:
Agency /Firm:
Guest First Name:
Guest Last Name:
❑ Delegate $425 ❑ Wednesday only $105 ❑ Thursday only $215 ❑ Friday only $105
First Name:
Last Name:
Nickname:
Title:
Agency /Firm:
Guest First Name:
Guest Last Name:
❑ Delegate $425 ❑ Wednesday only $105 ❑ Thursday only $215 ❑ Friday only $105
-. Fees
No. of Delegates include all functions x $425 =
No. of Delegates, Wednesday only
x $105 =
No, of Delegates, Thursday only
x $215 =
No. of Delegates, Friday only
x $105 =
No. of Attorneys for Committee Meeting only
x $100 =
No. of Guests includes Receptions and Breakfast functions:
x$ 65=
No. of Guests for Conference Luncheon only
X$ 50=
Total:
L_Payrnent Method
❑ Online registration with credit card: visit us at www.casaweb.org and click on "Conferences" — Visa and MasterCard accepted online
Purchase Order #:
Mail check - Check #:
IMPORTANT
• $25 cancellations fee on or before Friday, April 16, 2010
• No refund for late cancellations after Friday, April 16, 2010
- Send a colleague if you can not attend, please notify the office
• The off site Reception and Fun Run/Walk are included in the registration fee
Make checks payable to:
CASA
1215 K Street, Suite 2290
Sacramento, CA 95814
tel: (916) 446 -0388
fax: (916) 231 -2141
•
•
•
f
CSRMA Risk Management
Seminar at CASA...
Sponsored by: California Sanitation Risk Management Authority (CSRMA)
Sessions and Topics
7:00 - 8:00 a.m.
Catered Breakfast
.......................................................................... ...............................
8:00 - 9:00 a.m.
CSRMA'S **NEW** BEST RECOMMENDED PRACTICES FOR SEWER COLLECTION
SYSTEM MANAGEMENT
CSRMA is pleased to announce the CSRMA Best Recommended Practices for Sewer
collection System Management! These practices are unique in that each can be tied
to past overflows or backups, meaning that they are loss based risk control practices.
Additionally, the State Water Resources Control Board is using these to help develop
audit guidelines for their inspectors to use when conducting Sanitary Sewer Management
Plan audits later this year. Come and see how your agency can help reduce the frequency
and severity of overflows and backups by implementing these loss -based risk control
practices for your collection system.
- David Patzer, CSRMA Risk Control Advisor
....................................................................... ...............................
9:00 - 9:10 a.m.
Break
9:10 -10:10 a.m.
WORKERS' COMPENSATION IS AN EVER- CHANGING PLAYING FIELD. Participants
will learn what is new in workers' compensation for 2010 and ways CSRMA Member
agencies can contain costs. Participants will learn about which laws changed in 2010, the
benefits of joining the CSRMA Medical Provider Network (MPN) and how they can make
a difference in keeping their workers' compensation costs down. Donna Townsend of PD1
will share with us the results and cost savings the MPN has provided to CSRMA.
- Heather Truro, CSRMA Worker's Compensation Advisor
- Donna Townsend, RN, BSN, CPDM, PHN, Chief Strategy Officer For Professional
Dynamics, Inc
.......................
10:10 -10:20 a.m.
Break
10:20 a.m. -12:00 p.m.
EMPLOYMENT LAW UPDATE FOR PUBLIC ENTITIES
Keeping pace with the latest changes and developments in employment law is your best
defense in today's litigious workplace! A survey conducted by the Society for Human Resource
Management reveals that more than half of employers have been sued in employment- related
cases. It is more critical than ever to have the knowledge necessary to comply with federal and
state employment laws to prevent costly and time- consuming litigation.
- Michael Blacher, Liebert Cassidy Whitmore, CSRMA's Employment Practices Hotline
service provider
t .11
When
Wednesday, April 28, 2010
7:00 a.m. -12:00 p.m.
(registration and catered breakfast
begins at 7:00 a.m)
Where
Newport Beach Marriott
Newport, CA
(April CASA Conference Location)
Phone: 949.640.4000
Cost
The seminar is free to all CSRMA members.
There will be a nominal fee of $50 for all non -
CSRMA members (Cash or check only, payable
to CSRMA either in advance or at the door).
How to register
Registration via the CSRMA web site at:
http.,Ilwww.sipeonfinetraining.com/Csrma/
ViewSeminars.cfm
Questions
Please contact David Patzer, CSRMA Risk
Control Advisor at losscontrol @sbcglobal.net or
at 707.373.9709.
Please Note:
It is important we have an accurate headcount
prior to the date of the seminar to ensure that
lunch is available for those attending the semi-
nar. Please take a moment to pre- register if you
plan to attend.
......... ................... ...............................
Meeting Date Item Plumber
03!25/10 XVII. A
To: Board of Directors
...an Independent SpeciaCDis t
Via: Scots Carroll, General Mana
From: Joan Revak, Office Manager /Clerk of the District
Date: March 25, 2010
Subject: Plaque Honoring Ed Fawcen, Costa Mesa Chamber of Commerce CEO
Sasry mart
On April 19, 2010, the Mesa Verde Golf Classic will be held to raise money for Costa
Mesa youth sports through Costa Mesa United. Ed Fawcett, CEO of the Costa Mesa
Chamber of Commerce will be honored for his longstanding work to better our
community.
Staff Recommendation
In recognition of Ed's outstanding, dedicated service and leadership to the City of
Costa Mesa, Staff recommends Board approval for purchasing a plaque to honor Ed
on behalf of the Costa Mesa Sanitary District.
Legal Review
Not required.
Financial Review
Total cost of the plaque is $150 to $200, depending on the number of characters on
the plaque.
Public Notice Process
Copies of this report are on file with the entire agenda packet at District Headquarters.
Plaque Honoring Ed Fawcett, Costa Mesa Chamber of Commerce CEO
Page 2
Alternative Actions
1. Prepare a proclamation to be framed at a cost of approximately $25.00
2. Do not approve
Financial Review by:
Sherry Kallab
Administrative Manager
I
otalENCE S
leftV�C
PRESENTED TO
ED FAWCETT
In recognition and appreciation for outstanding, dedicated service
and leadership to the City of Costa Mesa, including 18 years as
President and Chief Executive Officer
of the Costa Mesa Chamber of Commerce
Board of Directors
Costa Mesa Sanitary District
April 2010
r � =R
Meeting Date Item Number
03/25/10 XVII.6..
COSTA MESA SA�I7tllj�'DI,SZ'I�ICZ
Memorandum
To: Board of Directors
From: Scott Carroll, General Manager
Date: March 25, 2010
... an Independent Special District
Subject: Special Meeting for Draft Strategic Plan
Summary
A special meeting is needed to review the draft Strategic Plan because the Board's
regular meeting, April 22, conflicts with the District consultant's schedule.
Staff Recommendation
The Board of Directors approve scheduling a special meeting to review the draft
Strategic Plan.
Analysis
On February 20, 2010, the Board of Directors held a special workshop to develop a
five year Strategic Plan. The Board approved the mission, vision and core values of
the organization, along with approving several strategic elements.
In the days following the workshop, Staff developed strategic goals that are tied to the
plan elements. In addition, performance measurements were developed to help
determine if the strategic plan objectives were achieved or not.
A draft plan is ready for review and discussion by the Board. The next regular
scheduled Board meeting is April 22; however, the District consultant, BHI
Management Consultant, has a conflict with April 22. A special meeting is needed to
receive comments and /or suggestions from the Board so that Staff can incorporate the
changes into the final draft version. The final draft is expected to be presented to the
Board for approval on May 27, 2010.
Protecting our community's health and the environment by providing solidwaste and sewer collection services.
wwwxmsdcagov
Board of Directors
March 25, 2010
Page 2 of 2
Legal Review
Not applicable
Financial Review
There are no financial impacts for scheduling a special meeting
Committee Recommendation
Not applicable
Public Notice Process
Copies of this report are on file with the entire agenda packet at District Headquarters.
Alternative Actions
1. Refer the matter back to Staff
Meeting Date Item Number
03/25/10 1 XVII. C.
` yS,
CO MESA SAN, T DISqRICT
an Independent Specia(District
Memorandum
To:
Board of Directors
Via:
Scott Carroll, General Manage
From:
Joan Revak, Office Manager /Clerk of the District
Date: March 25, 2010
Subject: 39' Annual SWANA Western Regional Symposium
Summary
The 39th Annual SWANA Western Regional Symposium is being held in San Luis
Obispo April 19 —22, 2010.
Staff Recommendation
Staff recommends Board approval for AJ Cully, Program Assistant to attend the
conference.
Analysis
The Conference features many technical sessions that will be beneficial to District
Staff, including the following:
Food Waste Composting: Reaching for the High Hanging Fruit of Organic
Recycling
Waste Conversion Technology
Special Wastes — "Be Paint Wise Partnership: Creating Product Stewardship
for Paint and Implementing the Mercury Thermostat Recycling Act" .
Tour of the Cold Canyon Landfill
Legal Review
Not required.
39th Annual SWANA Western Regional Symposium
Page 2
Financial Review.
Total cost of the Symposium including registration, hotel, meals, rental car and gas is
approximately $1,100.00.
Public Notice Process
Copies of this report are on file with the entire agenda packet at District Headquarters.
Alternative Actions
1. Refer the matter back to staff
2. Do not approve
Financial Review by:
Sherry Kallab
Administrative Manager
Meetin Date Item Number
03/25/10 XVII. D.
COSTA MESA SAN, A-(krYDrsz�rcr
Memorandum
To: Board of Directors
... an Independent Special District
Via: Scott Carroll, General Mania
From: Joan Revak, Office Manager /Clerk of the District
Date: March 25, 2010
Subject: City Clerks Association of California Annual Conference
Summary
The City Clerks Association of California. Annual Conference is being held in Ventura
April 27 -30, 2010.
Staff Recommendation
Staff recommends Board approval for Joan Revak, District Clerk and member of the
City Clerks Association of California, to attend the Conference.
Analysis
The Conference offers the District Clerk the opportunity to network with City /District
Clerks throughout the State of California and gain knowledge about practices of other
cities /districts. Session topics include
eDiscovery, Electronic Public Records for the Custodian of Records
Social Media in the 21" Century — Trends, Who's Doing What & Best Practices
and Legal Issues
The City Clerk's Role as a Public Information Officer
Better Laws — Better Government: Using the Legislative Process to Improve
Local Government
Legal Review
Not required.
City Clerks of California Annual Conference
Page 2
Financial Review
Total cost of the Conference including registration, hotel, meals and mileage is
approximately $1,200.00, and was included in the 2009 -2010 District budget.
Public Notice Process
Copies of this report are on file with the entire agenda packet at District Headquarters.
Alternative Actions
1. Refer the matter back to staff
2. Do not approve
Financial Review by:
Sherry Kallab
Administrative Manager