Agenda Packets - Board - 2010-02-25•
Costa j_j_tis&flct
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... an Independent Special District
Robert ® ®ten
Vice President
James Ferryman
Director
Arlene Schafer
President
Gary Monahan
Secretary
Arthur Perry
Director
Public Comments. Any member of the public may address the Board. Speakers on agenda items should
identify themselves to the Clerk before the, meeting so that
J. eir input;can be provided "at the time the,item is
considered.. Speakers on 'non- agenda items will be heard under Public` Comments. Pursuant tolState`law, the
Board"maypot discuss or take action on non - agenda items except under special circumstances. Speakers-must",
limit their remarks to three minutes or as decided'upon'by the Presiding Officer. The'Presiding Qfficerreserves
the right to declare any speaker out of order."
Obtaining- Agenda Materials: The,,public.is entitled to copies of all documents that `'are made -part of the
agenda packeit. If any document or other writing pertaining to an "agenda item is distributed to all or a majority of
the- Board "after the packet is prepared, a copy of that,;writing may be "obtained at the District offices at 628V
19th Street, Costa Mesa, California. The Clerk of the District may.beccontacted at (949).645 - 8400: ext. 221
In Compliance with ADA: Contact Joan Revak, (949) 645 -8400, 48 hours prior to meeting if assistance is
needed (28`CFR 35.102.35.104 ADA Title II)::
Regular Meeting — Thursday, February 25, 2010
I. CALL TO ORDER — 5:30 p. M. — 628 W. 19th Street, Costa Mesa
II. PLEDGE OF ALLEGIANCE — Director Monahan
III. INVOCATION — Thomas Fauth
IV. ROLL CALL (If absences occur, consider whether to deem those absences
excused based on facts presented for the absence — such
determination shall be the permission required by law.)
V. CONSENT CALENDAR - All matters listed under the Consent Calendar are
considered to be routine and will be enacted in one motion in the form listed below.
There will be no separate discussion on these items prior to the time the Board votes
on the motion, unless members of the Board request specific items to be removed
from the Consent Calendar for discussion, in which event the item will be removed
from the Consent Calendar and considered in its normal sequence on the agenda.
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RECOMMENDED
ACTION
Protecting our community's health by providing, solid waste and sewer eo!leetion services.
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Costa Mesa Samtayq District
AGENDA
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Reports
A. Minute Approval
1. Sewer System Committee Meeting —January 19, 2010
2. Recycling Committee Meeting —January 25, 2010
3. Regular Board of Directors Meeting —January 28, 2010
4. Special Closed Session Meeting — February 2, 2010
February 25, 2010
Page 2
RECOMMENDED
ACTION
B. Operations Manager's Report
1. Refunds No Refunds
2. Occupancy Report and payment to Costa Mesa Disposal — January 2009 Approve
3. Monthly SSO Report to State Water Resources Control Board Receive & File
4. Waste Diversion Report — December 2009
5. Contract Payment to CR Transfer for Recycling Services & Disposal
for January 2010
6. Ordinance Enforcement Officer's Report
7. Costa Mesa Community Run
C. Engineer's Reports
1. Project Status Report
2. Howard S. Wright Contractors Invoice in the amount of $89,661.80
D. Treasurer's Reports
1. Financial Reports as of January 31, 2010
2. Treasurer's Reports as of January 31, 2010
3. Warrant Register for the month of January 2010 in the amount of
$1,052,312.51
4. Directors' Compensation and Reimbursement of Expenses for the
Month of January 2010
----------------------- - - - - -- -END OF CONSENT CALENDAR
0 WRITTEN COMMUNICATIONS
VII. PUBLIC COMMENTS
Receive & File
Ratify Payment
Receive & File
Approve
Receive & File
Ratify Payment
Approve
Approve
Ratify Payments
Approve Compensation
& Ratify Expenses
Protecting our community's health and the environment by providing sold waste and sewer collection services.
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Costa Mesa Sanitary District
AGENDA
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VIII. MANAGER'S REPORTS
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X.
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XI.
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A. Standby Policy
Recycling Committee
A. Monday, February 22, 2009, 12:00 p.m.,
CMSD Board Room, 628 W. 19th Street, Costa Mesa
(Director Ooten and President Schafer)
February 25, 2 010
Page 3
Note: The Recycling Committee will meet on the above date and time
to discuss the matters on a separate agenda which is posted and made
a part of this agenda. Members of the public should refer to that
separate agenda for the items discussed and to be discussed. The
Board may take action on any of those items on this agenda.
ENGINEER'S REPORTS
RECOMMENDED
ACTION
Approve Policy
Accept Report
A. Closed Session -Project #129 Bristol Street Sewer
The Board will meet with District Counsel to Discuss Anticipated Litigation Related
to Project No. 129 pursuant to Government Code Section 54956.9
Status of Construction
2. Status of Change Orders
3. OCDA Position on Completion of Project
B. Project #101 — Westside Pumping Station Update
C. Project #182 — Analysis of CCTV Results
SEWER SYSTEM COMMITTEE
A. Tuesday, February 16, 2010
CMSD Board Room, 628 W. 19th Street, Costa Mesa
(Directors Monahan, Ooten and Perry)
Accept Report
Discussion
Accept Report
Accept Report
Discussion of Project
Report
Accept Report
Note: The Sewer System Committee will meet on the above date and time
to discuss the matters on a separate agenda which is posted and made a
part of this agenda. Members of the public should refer to that separate
agenda for the items discussed and to be discussed. The Board may take
action on any of those items on this agenda.
Protecting our community's health and the environment by providing solo! waste andsewer collection sevlces.
www.crosdcagov
Costs Mesa Sanitary District .February 25, 2010
AGENDA Page 4
RECOMMENDED
is ACTION
XII. TREASURER'S REPORTS
A. Investment Oversight Committee Accept Report
B. Budget Adjustment for District Yard for $5,000 Accept Report
C. Budget Calendar for Fiscal Year 2010 -2011 Accept Report and Accept
Dates for Meetings
D. Grant Budget Adjustment Approve
XIII. ATTORNEY'S REPORTS
A. Claim by Back Bay Center, Ltd. For Property at 2651 -2675 Irvine Avenue Status Report
(CMSD Project #168 — Irvine Pump Station Relocation)
B. Ordinance Enforcement Officer — Proposed MOU Verbal Update
C. Adoption of County's Version of Conflict of Interest Code to Adopt Resolution
Allow Electronic Filing — CMSD Resolution No. 2010 -775
CMSD Resolution No. 2010 -775, Adopting a Conflict of Interest
Code which Supersedes all Prior Conflict of Interest Codes
and Amendments Previously Adopted
XIV. LOCAL MEETINGS (REMINDER: In accordance with AB 1234 (Gov. Code § 53232.5),
a report is required to be given by a Director for any meeting for which expense
reimbursement of any kind is provided. Note: For meetings for which the per diem
compensation is sought, the Operations Code provides that such compensation is
authorized for each day's service rendered as a Director at the request of the Board (not to
exceed six days in one month), and certain meetings are specified as being eligible as set
forth in District Operations Code § 3.01.030. For meetings not so listed, the Board must
approve the service for it to be eligible for the per day compensation.)
A. Orange County Sanitation District (OCSD) (Director Ferryman) Accept Report
B. Santa Ana River Flood Protection Agency (SARFPA) Accept Report
(Director Perry)
C. Independent Special Districts of Orange County (ISDOC) Accept Report
(President Schafer)
D. Local Agency Formation Commission (LAFCO) Accept Report
(President Schafer)
E. California Special Districts Association (CSDA) Accept Report
(President Schafer)
F. California Association of Sanitation Agencies (CASA) Accept Report
Protecting our community's health and the environment by providing solid waste and'sewer collection services.
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Costa Mesa Sanita -q D stY Gt
AGENDA
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G. Other Meetings Qualifying for Reimbursement under CMSD
Ordinance No. 55, Operations Code Section 3.01.030
XV. OLD BUSINESS
A. Orange County Fairgrounds
XVI. NEW BUSINESS
XVII. ORAL COMMUNICATIONS AND DIRECTOR COMMENTS
XVIII. ADJOURNMENT
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February 25, 2010
Page 5
RECOMMENDED
ACTION
Report on Matters
Pertaining to CMSD
Accept Report
Protecting our community's health and the environment by providing solod waste and sewer collection services.
www.crosdcagov,
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Meeting Date I Item Number
02/25/10 1 V. A. 1.
COSTA MESA SANITARY DISTRICT
MINUTES OF SEWER SYSTEM COMMITTEE MEETING
JANUARY 19, 2010
CALL TO ORDER Board members of the Costa Mesa Sanitary District
met in Committee session on January 19, 2010 at
10:30 a.m. at 628 W. 19'h Street, Costa Mesa.
Director Monahan called the meeting to order at
10:38 a.m.
DIRECTORS PRESENT: Jim Ferryman, Bob Ooten, Art Perry
STAFF PRESENT: Scott Carroll, General Manager, Thomas A. Fauth,
Operations Manager; Sherry Kallab, Administrative
Manager; Rob Hamers, District Engineer; Karl
Dulake, Maintenance Supervisor; Joe Limon,
Inspector; Paul Guzman, Inspector
OTHERS PRESENT:
MONTHLY SSO STATISTICS
Mr. Fauth reported no spills occurred since October 20, 2009. Staff recommends not reporting
private spills entering the public right of way but contained before entering the storm drain. There
is no legal requirement to report private property spills. Director Ooten questioned if the change
in spill reporting could be implemented before submittal to the State of the Sewer System
Management Plan (SSMP). Mr. Hamers explained under the 2006 Waste Discharge
Requirements (WDR) (State Water Resources Control Board Monitoring and Reporting Program
No 2006 - 003 -DWQ (As Revised by Order No W @Q 2008 -0002 Exec)): All private lateral sewage
discharges that meet the criteria for Private Lateral sewage discharges (caused by blockages or
other problems within a privately owned lateral) may be reported to the Online SSO Database
based upon the Enrollee's discretion; reports are not required to private sewer spills. Mr. Fauth
recommended re- submitting the SSMP to the Board for approval once the changes in spill
reporting requirements are complete.
SEWER SYSTEM MANAGEMENT PLAN (SSMP) UPDATE
Mr. Carroll advised he reviewed the plan and made some minor revisions. The revised document
was provided in the Committee packet. The revisions reflect Mr. Carroll's desire to be more
involved in sewer system management. In addition, Mr. Carroll recommended the District work
towards having its own Emergency Operation Center (EOC) rather than relying on the City of
COSTA MESA SANITARY DISTRICT
MINUTES OF BOARD OF DIRECTORS SEWER SYSTEM COMMITTEE MEETING
'T X" JANUARY 19, 2010
'- PAGE 2
Costa Mesa. Mr. Carroll's concern is the District's paperwork for reimbursement might fall
through the cracks in the event of a catastrophic emergency. Director Ferryman recommended.
the plan go back to the full Board for approval. The Committee complimented Mr. Hamers for his
excellent work in developing a comprehensive document. Mr. Fauth will develop a checklist to
monitor the District's compliance to the plan requirements.
COUNTYWIDE AREA SPILL (CASC) PROGRAM - MOU
Mr. Hamers reported a MOU has been sent to Alan Burns, CMSD General Counsel, for review.
OCSD, the County of Orange and the Orange County Flood Control District worked together to
have a permitted contractor on call to go into flood control channels and recover spills. The MOU
states the District agrees to pay for services provided by the contractor in the event a District spill
enters the flood control channel. Additional discharges are included in the MOU mixing storm
drain programs with sewer programs and there is some concern in regards to the mixing of the
two programs. Director Ooten questioned if there is a fee involved and Staff advised there is no
fee.
OCSD OFFER OF AREA 7 SEWERS UPDATE & MAP
Area 7 will be a topic of discussion when Mr. Carroll meets with Jim Ruth, OCSD General
Manager, next week. Mr. Carroll stated it is his understanding the City of Tustin is interested in
taking over the sewer lines within the City's jurisdiction, but not the unincorporated area. Mr.
Fauth advised there are approximately 150 miles of line in the unincorporated area. Director
Ooten added a financial analysis prepared by OCSD's Finance Director indicated it would not be
cost effective for other entities to take over the unincorporated area due to additional work
required. Director Ferryman agreed the lack of sewer lines and the known needed repairs in the
unincorporated area are greater than in the incorporated areas. In addition, the parcel lots are
larger and would not generate as much revenue.
CMSD INFLOW REDUCTION PROGRAM
Mr. Hamers reported Staff sealed 650 manholes this month with 1250 manholes sealed year to
date. Data was not available on the number of inches of rainfall yesterday. Mr. Fauth provided a
report detailing pump station run time comparisons before and after heavy rainfall. Mr. Hamers
noted manhole sealing looks like the best bet for the District to reduce inflow. Director Monahan
questioned if the floating manhole covers discussed in the local newspaper were the District's.
Staff advised they were City of Costa Mesa storm drain covers not District manhole covers. Staff
provided photographs of flooded streets at the 18th and Whittier intersection. Mr. Dulake reported
Hamilton, portions of 19th Street, Victoria and Placentia were rivers. Mr. Carroll thanked Mr.
Dulake for keeping him updated on the situation. Staff prepared ahead for the storm making
sure all pump stations were clean and all equipment fully operational. Staff plans to analyze the
data from the latest storm at their next meeting.
Staff met with Orange County Fairgrounds representatives and requested they eliminate three
open areas contributing to the inflow problem. The representatives will provide a letter stating
how they plan to address the issue. Staff has divided the District into three areas with one Staff
member responsible for each area. Staff plans to meet with large offenders to discuss inflow
issues. Mr. Hamers prepared a draft authorization letter to property owners allowing Staff on their
property to seal manhole covers. Alan Burns is in the process of reviewing the letter.
COSTA MESA SANITARY DISTRICT
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MINUTES OF BOARD OF DIRECTORS SEWER SYSTEM COMMITTEE MEETING
JANUARY 19, 2010
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Mr. Hamers reported the WDR forum was determined to be the best place to compel member
agencies to reduce inflow and infiltration. The forum will provide a questionnaire to member
agencies asking what they have done to reduce inflow and infiltration. The District will provide
assistance and recommendations based on our own program.
Mr. Hamers noted he assisted OCSD in drafting the OCSD Member Agency Questionnaire on
Infiltration & Inflow. Mr. Hamers will complete the questionnaire for CMSD and present it at the
next CMSD Sewer System Committee in February.
CMSD MAP UPGRADES /GEOLOGICAL INFORMATION SYSTEM (GIS) - UPDATE
Mr. Fauth provided a funding chart to clarify how the three phases of the GIS agreement
correlates to the next three fiscal year's budgets. EEC provided 30 of 75 maps to Staff for quality
control check - 10 sheets are complete to date.
CMSD CLEANING PROGRAM - UPDATE
Mr. Fauth informed the Committee Joe Sinicori, alternate District Engineer, provided information
to allow the District line cleaning program direction until the mapping is completed through the
GIS agreement. Addendum two of the National Plant Services, Inc. line cleaning contract will be
sent to Alan Burns for review. National Plant Services, Inc. will be plugging manholes as
• requested at no additional cost. Director Ferryman asked if Mesa Consolidated or the City would
be interested in buying into the District's GIS system. Staff will follow up with Mesa. The City has
their own GIS system.
SARBS -CWEA COLLECTIONS TRAINING SEMINAR 1 -21 -10
Staff provided a handout for the SARBS training January 21, 2010. Five Staff members and
Director Ooten will attend the training seminar, "Private Property Sewer Laterals" panel. Mr.
Hamers will be part of the panel. Mr. Hamers requested 125 copies of the District's Sewer
Lateral Assistance Program documents for the seminar.
NO MORE WIPES IN THE SEWER SYSTEM — STATE ASSEMBLYMAN JARED
HUFFMAN (MARIN COUNTY)
Mr. Fauth reviewed two articles. The first article, more an advertisement, previewed the
"Franklin Miller Super Shredder" used to pre -shred wipes before they enter the pump
systems to be processed. The second article discussed the difficulty in the breakdown of
Charmin bath tissue. Mr. Fauth noted there are no industry standards for what
constitutes a flushable wipe. Staff recommended encouraging legislation to set
standards such as Assemblyman Jared Huffman is promoting. Mr. Hamers explained
grinder pumps are expensive and are not adaptable to every pump station location. Mr.
Dulake stated the District has upgraded from the C to N pump style. The N pump is a
cutter pump and helps to alleviate the problem. OCSD has a couple of grinder pumps
and noted they require high maintenance.
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COSTA MESA SANITARY DISTRICT
MINUTES OF BOARD OF DIRECTORS SEWER SYSTEM COMMITTEE MEETING
JANUARY 19, 2010
PAGE 4
CMSD PROJECTS:
PROJECT #182 — CCTV RESULTS
Director Ooten requested a task plan for the CCTV results project.
PROJECT #187 - DISTRICT YARD UPDATE
Mr. Harriers reported the District Yard Project is progressing. The Committee discussed Staff's
concern the two percent contingency set up for construction costs is going to be inadequate.
Additional costs have been incurred to Southern Cal Edison, the Gas Company and for special
inspection costs. Director Ferryman stated five percent would be a more realistic contingency.
Mr. Hamers recommended the Board address the contingency at a regular Board meeting and
make an adjustment. Mr. Harriers also reported the contract with Howard S. Wright does not
include any provision for rain delays. At some point the Board may be requested to consider
compensation for rainy days. Mr. Dulake reminded the Committee the project was delayed two
and a half months by Howard S. Wright. Mr. Carroll agreed the contingency is too low noting he
has normally seen a contingency of twenty percent. Mr. Carroll recommended to the contractor
approving the change orders on a case by case basis. Mark ups on change orders have been
minimal so far. Regarding the rain delay provision, Mr. Carroll stated Howard S. Wright's
attorneys did review the contract twice. Director Ferryman noted the half a billion Ground Water
Replenishment Contract came in under five percent contingency.
OTHER — CSC PowerPoint Presentation — Roots in Sewers 11 -4 -09
Mr. Fauth provided a PowerPoint presentation created by WDR Steering Committee member,
Bob Craig, on how roots make their way into sewers.
SSC MEETING SCHEDULE
The next meeting is scheduled for Tuesday, February 16, 2009 at 10:30 a.m.
PUBLIC COMMENTS
There were no public comments.
ADJOURNMENT
Director Ferryman adjourned the meeting at 11:45 p.m.
SECRETARY
PRESIDENT
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Meeting Date Item Number
1 02/25/1 Q 1
COSTA MESA SANITARY DISTRICT
MINUTES OF RECYCLING COMMITTEE MEETING
January 25, 2010
The Costa Mesa Sanitary District Recycling Committee met at 12:00 p.m. at 628 W.
19th Street, Costa Mesa.
Directors Present: Robert Ooten and Jim Ferryman
Staff Present: Tom Fauth, Teresa Gonzalez, AJ Cully
Others Present: Trisha Throop, Community Relations Recycling Coordinator
CR &R
Director Ooten called the meeting to order at 12:00 p.m.
I. Recycling Committee Goals for 2009 -2010
Staff reviewed the Recycling Committee Goals for 2009 -2010 with no
recommended changes. The Board of Directors will consider "Recycling Goals" at
the Strategic Planning session in 2010.
II. Orange County Waste and Recycling Sub - Regional Meetings and Grant
Program
The Recycling Coordinators meeting held on January 21, 2009 was attended by Jocelyn
Schamber of the City of Costa Mesa and Trisha Troop of CR &R. Ms. Troop reported that
at the meeting information about the new Waste Free OC was provided. Waste Free OC
is a public education and outreach campaign sponsored by the County of Orange. The
purpose of the campaign is to save room in local landfills by providing suggestions and
local resources on waste reduction, reuse and recycling. Information can be obtained at
the newly launched website www.wastefreeoc.org. Also at the meeting, information was
provided for a 2011 exhibition at the Discovery Science Center that will focus on a trash
sorting exhibition.
With regard to the 2007 -08 Grant, Mr. Fauth informed the Committee that he is working on
preparing and submitting the December '09 OC Waste & Recycling Quarterly Grant Status
Report due by the end of January. Mr. Fauth reported that a check from the County in the
• amount of $142,256 was received for the 2008 -09 Grant. This is a cooperative grant for
the Costa Mesa Sanitary District, the City of Costa Mesa and the City of Huntington Beach.
Protecting our communit s health try pravi,- i'Vi
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Costa Mesa Sanitary District
Minutes of Recycling Committee Meeting
January 25, 2010
Page 2
The funds are intended for public outreach, education, composting, and vermicomposting,
and to provide earth machines for local schools. A large portion of the funds will go toward
purchasing of the earth machines for local schools and a portion of the grant will fund
presentations at the schools by Pat McNelly. The school presentations are being planned
as mass presentations and the consultant, Pat McNelly, is working on developing
strategies to ensure sustainability of the earth machines at the schools.
IV. 2009 Telephone Book Recycling Program
Ms. Revak provided the final report on the 2009 Telephone Book Recycling Program and
the Weekly Collection Data 2009 chart. All 20 participating schools met the '/2 book per
student requirement and therefore, qualify for a participation award of $300. Staff also
recommends a grand prize award in the amount of $400 to one school in each category,
elementary, middle and high school and those schools are Kline Elementary, TeWinkle
Middle School and Estancia High School. An extra award in the amount of $500 is
recommended for schools collecting 10 -20 lbs. per student (St. John the Baptist) and an
Exceptional Effort award of $800 to schools collecting over 20 lbs. per student (Harper
Preschool Center, Kline School and St. Joachim School).
Ms. Revak also provided charts related to the school program that originated in 1996 along
with a history of the program through 2009.
Both Director Ooten and Director Ferryman were very pleased with the schools'
participation and commented that the modifications to the program have put the Telephone
Book Recycling Program back on track.
Board approval of the Awards will be requested at the regular January 28, 2010 meeting.
V. Greeting Card Program with St. Jude's Ranch
Mr. Fauth gave a brief history of the District's past participation in the Greeting Card
Program. The District participated in the Greeting Card Program about five years ago but
stopped the program when informed by St. Jude's Ranch that they were inundated with
cards and did not have the need for the District to continue providing cards. St Jude's
Ranch has informed the District that they have resumed the program and will accept cards
through February 28, 2010 and will start accepting them once again in November 2010.
Collection of greeting cards in the past was achieved by placement of collection boxes at
different locations such as at City Hall, Senior Center and several fire stations. The
greeting cards were bundled and mailed to St. Jude's Ranch with postage paid by the
District.
The decision to participate in this program will be revisited in the Fall, before St. Jude's
Ranch collection cycle begins.
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VI. Waste -Free Lunch
Costa Mesa Sanitary District
Minutes of Recycling Committee Meeting
January 25, 2010
Page 3
Ms. Cully reported on the three "Waste Free Lunch Day" presentations given to Davis
Magnet School on January 5, 2010. The students were very enthusiastic and the school is
very committed to improving the environment due to its active participation in the "Green
up our Schools Program ". It was observed that a large number of students purchase
school lunches and therefore, it is difficult for those students to control their personal level
of waste. To encourage full participation recommendations were made to the school
principal. Staff is scheduled to return to the school on January 26`h to conclude the "Waste
Free Lunch Day ".
VII. CR &R Report on Other Agencies Recycling Programs
Ms. Troop of CR &R requested District Staff to approve the brochures prepared for CMSD
residents and to provide a tentative date for mailing. A couple of changes were requested
which were, to include the large item pickup dates and to remove the street address of the
Orange Coast College Recycling Center. The mailing date was agreed to be during the
week of May 3rd
Ms. Troop reported on the Christmas tree collection running from December 28, 2009
through January 15, 2010. Information and collection dates were advertised in the City's
quarterly newsletter "One Person's Trash ". According to Mr. Fauth the collection period
was extended from two weeks to three weeks as a result of CR &R's annual evaluation and
its extension was documented in the annual evaluation as well. The extension caused
some confusion with CR &R's operations team, as they were not made aware of the one
week extension. Ms. Troop and Director Ferryman recommended additional coordination
between the District and CR &R for next year's Christmas tree collection.
VIII. Report on Other CMSD Recycling Programs
Mr. Fauth reported that the City of Costa Mesa Code Enforcement Officers have begun
placing hanging notices on containers notifying residents of the rules on removing
containers from public view in a timely manner. About two hundred notices have been
disbursed by the Code Enforcement Officers. Mr. Fauth reported that only one negative
response has been received from a resident disliking the notice on his trash container.
Mr. Fauth provided a copy of the City's newsletter "One Person's Trash ". The newsletter
included several District articles. A lot of interest has been received from the community
and residents regarding the composting and vermicomposting article.
Mr. Fauth also provided information that stated that legislation for the push to charge for
shopping bags has been shelved and an invitation to the San Diego Zero Waste
Conference. No plans for attendance to the conference were made.
Protecting our community's health &y grac4ding soUd waste and sewer colrection services.
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Costa Mesa Sanitary District
A.
Minutes of Recycling Committee Meeting
January 25, 2010
Page 4
VIII. Public Comments
There was no public present at the meeting.
Director Ooten adjourned the meeting at 12:55 p.m.
Secretary
President
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Meeting Date I Item Number
02/25/10 1 V. A. 3.
COSTA MESA SANITARY DISTRICT
MINUTES OF BOARD OF DIRECTORS REGULAR MEETING
JANUARY 28, 2010
CALL TO ORDER The Board of Directors of the Costa Mesa
Sanitary District met in regular session on
January 28, 2010 at 5:30 p.m. at 628 W. 19th
Street, Costa Mesa.
PLEDGE OF Director Perry led the Pledge of Allegiance.
ALLEGIANCE
INVOCATION Mr. Fauth gave the invocation.
ROLL CALL DIRECTORS PRESENT: Arlene Schafer, Robert Ooten, James
Ferryman, Art Perry
DIRECTORS ABSENT: Gary Monahan
STAFF PRESENT: Scott Carroll, General Manager; Robin B.
Hamers, District Engineer; Alan Burns, Legal
Counsel; Tom Fauth, Operations Manager;
Sherry Kallab, Administration Manager; Marc
Davis, Treasurer
OTHERS PRESENT
President Schafer requested General Manager Scott Carroll to give an overview of
changes made to the agenda and Board packet. Mr. Carroll stated the agenda staff
report format was changed to demonstrate accountability. All staff reports will indicate
Scott's name along with financial and legal review, as required.
COSTA MESA SANITARY DISTRICT
MINUTES OF THE BOARD OF DIRECTORS REGULAR MEETING
HELD JANUARY 28, 2010
CONSENT CALENDAR
PAGE 2
General Manager Carroll requested items 11 and 14 on the Consent Calendar be pulled.
Director Perry moved to approve the Consent Calendar with the exception of items 11
and 14.
Director Ooten seconded. Motion carried 4 -0.
General Manager Carroll explained item 11, the Project Status Report, was pulled as it
did not include the most up -to -date information. Director Ooten requested the Project
Status Report reflect the actual status of each project as many projects are listed when in
fact they are completed. Mr. Carroll will meet with Mr. Hamers in an effort to present a
more accurate accounting of the status of projects.
Mr. Davis reported Item 14, the Treasurer's Report, was pulled at the request of Director
Ooten. Director Ooten requested the Treasurer's Report as of December 31, 2009
include a graph with a more thorough explanation of the Treasurer's Report. Mr. Davis
agreed to provide such.
Director Ferryman also questioned Item 15, the Warrant Register, and the cost of
inspections appeared to be higher than normal. Mr. Hamers explained the cost was
higher as he has inspectors, professional engineers working on projects and there can be
as many as nine personnel working on one project. Director Ferryman expressed his
concern on the cost of inspections covering a one month period.
Director Ooten moved to accept Items 11, 14 and 15 of the Consent Calendar. Director
Perry seconded the motion. Motion passed 4 -0.
REPORTS
MINUTE APPROVAL
Minutes of Sewer System Committee
Meeting — December 8, 2009
Minutes of Recycling Committee
Meeting — December 14, 2009
Minutes of Investment Oversight
Committee Meeting — December 17,
2009
The Minutes of the Sewer System
Committee Meeting of December 8, 2009
were approved as distributed.
The Minutes of the Recycling Committee
Meeting of December 14, 2009 were
approved as distributed.
The Minutes of the Investment Oversight
Committee Meeting — December 17, 2009
were approved as distributed.
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COSTA MESA SANITARY DISTRICT
MINUTES OF THE BOARD OF DIRECTORS REGULAR MEETING
HELD JANUARY 28, 2010
Minutes of Regular Meeting —
December 17, 2009
Refunds
PAGE 3
The Minutes of the Regular Meeting of
December 17, 2009 were approved as
distributed.
There were no refund requests for the
month of December 2009.
Occupancy Report and Payment of The Trash Occupancy Count documented
$196,859.41 to Costa Mesa Disposal — no increase for the occupancy report for
January 2010 solid waste collection as of January 1,
2010. Therefore, the total for December is
21,502.
Monthly Spill Report to State Water
Resources Control Board
The Monthly Spill Report to the State Water
Resources Control Board (SWRCB) for
January 2010 was accepted as submitted.
Waste Diversion Report for December The Waste Diversion Report dated
• 2009 December 2009 was accepted as submitted.
Contract Payment of $162,048.60 to The contract payment of $162,048.60 to CR
CR Transfer — December 2009 Transfer for recycling services and disposal
for the month of December 2009 was ratified
as submitted.
Contract Payment of $12,990.78 The contract payment of $12,990.78 to CR
to CR Transfer — Santa Ana Transfer for recycling services and disposal
Heights /Newport Beach — December for Santa Ana Heights /Newport Beach for the
2009 month of December 2009 was ratified as
submitted.
Ordinance Enforcement Officer's The Ordinance Enforcement Officer's Report
Report dated January 21, 2010 was accepted as
submitted.
ENGINEER'S REPORTS
Project Status Report The Project Status Report dated January
0 2010 was accepted as submitted.
COSTA MESA SANITARY DISTRICT PAGE 4
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Howard S. Wright Contractors Invoice The Howard S. Wright Invoice for work
in the amount of $186,300.00. performed through December 31, 2009 in the
amount of $186,300.00 was ratified as
submitted.
Howard S. Wright Contractors Invoice The Howard S. Wright Invoice for Permit
in the amount of $8,997.86 for Permit Reimbursement in the amount of $8,997.86
Reimbursement was ratified as submitted.
TREASURER'S REPORTS
Financial Report as of December 31,
2009
Treasurer's Report as of December 31,
2009
Warrant Register for the month of
January 2010 in the amount of
$922,308.27
Directors Compensation &
Reimbursement of Expenses for the
month of December 2009.
The Financial Report as of December 31,
2009 was accepted as submitted.
The Treasurer's Report as of December 31,
2009 was accepted as submitted.
Warrant Resolution #CMSD 2010 -07 was
approved, authorizing the President and
Secretary to sign the warrant ratifying the
payment of certain claims and demands, and
specifying the funds out of which the same
were paid in the amount of $922,308.27.
Director Compensation and Expense
Reimbursements for the month of November
2009 were approved and ratified as follows:
President Schafer: $1,105.00 + $11.17
Vice President Ooten: $1,326.00 + $11.55
Director Monahan - $221.00
Director Ferryman: $442.00
Director Perry: $1,105.00
END OF CONSENT CALENDAR
WRITTEN COMMUNICATIONS
There were no written communications.
PUBLIC COMMENTS
President Schafer noted there were no public present and, therefore, no public
comments.
•
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MANAGER'S REPORTS
STANDBY POLICY
Mr. Carroll requested the Standby Policy be continued to the February 28, 2010 regular
Board meeting. Director Perry moved to continue the "Standby Policy" item to the
February 28, 2010 meeting. Director Ferryman seconded the motion. Motion carried 4 -0.
STRATEGIC PLANNING SESSION SCHEDULED FOR FEBRUARY 20, 2010
Mr. Carroll voiced a reminder of the Strategic Planning Session scheduled for February
20, 2010 from 8:30 a.m. to 3:00 p.m. at CMSD Headquarters. Mr. Carroll reported
Staff attendees will be himself, Ms. Revak, Ms. Kallab, Mr. Fauth, and Mr. Hamers. Mr.
Dulake will be requested to attend a portion of the session. Should other Staff members
desire to attend, they may, however, there will be no overtime paid for their attendance.
RECYCLING COMMITTEE - MONDAY, JANUARY 25, 2010
Director Ooten reported on the Recycling Committee meeting held January 24, 2009.
Director Ooten provided a report on the Grant from the Regional Recycling and Waste
• Diversion Grant program. A check from the County for $142,256 grant was received from
the County. Three agencies are involved, the City of Costa Mesa, the City of Huntington
Beach and the CMSD and the bulk of the funds will be used for public outreach,
education, composting and vermicomposting and to provide earth machines for local
schools. Consultant, Pat McNelly is working on developing strategies to ensure
sustainability of the earth machines at the schools.
Director Ooten referred to the final report by Ms. Revak in the Board packet on the School
Telephone Book Recycling Program. New requirements for receiving awards were
instituted in the 2009 program, requiring a minimum of one -half book per student in order
to qualify for the minimum $300 participation award. All participating schools met the
requirement and the results of the 2009 telephone book recycling program were
presented. Staff recommended a grand prize in the amount of $400 be awarded to
TeWinkle, Estancia High School and Kline Elementary School. A $500 award to St. John
the Baptist School was recommended for collecting 10 -20 lbs. per student. An
Exceptional Effort Award was recommended for Harper Preschool Center, Kline School
and St. Joachim Schools.
Director Ferryman moved to approve the telephone book recycling contest awards for
2009 in the amount of $10,100.00. Director Ooten seconded the motion. Motion carried
4 -0.
Ms. Revak will set up the award presentations at the schools and will coordinate with the
Directors.
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Discussion was held on the "Greeting Card Recycling Program" held in previous years
with St. Jude's Ranch. This program was sponsored by the CMSD several years ago,
however, the Ranch became so inundated with cards they requested no more cards be
collected. It came to Staff's attention the Ranch was again collecting cards and Ms.
Revak contacted the Ranch and learned their time frame for collecting cards is November
through the month of February of the following year. This item will be continued and Staff
will revisit in the fall of 2010.
Mr. Fauth reported the City of Costa Mesa Code Enforcement Officers and Isidro Gallardo
have begun placing hanging notices on containers notifying residents on the rules of
removing containers from public view in a timely manner.
Director Ooten reported on the CR &R brochure prepared for CMSD residents presented
by Ms. Troop of CR &R.. The Committee suggested a few modifications and the mailing
date was agreed to be during the week of May 3, 2010.
ENGINEER'S REPORTS
WASTE DISCHARGE REQUIREMENTS (WDR)
Mr. Hamers reported on the next Waste Discharge Requirements education seminar •
scheduled for February 18, 2010; with the subject of construction inspection.
PROJECT #129 BRISTOL STREET SEWER CONSTRUCTION UPDATE
Mr. Hamers provided the Board with an update on the capital improvement project to
upsize the existing 8" VCP sewer to 15" VCP sewer to handle the increase in flows from
the rezoning of the east Santa Ana Heights area. Construction is nearly complete with
the remaining item being restoration of golf course property used to store equipment.
The Contractor, Paulus Engineering, and the CMSD are in disagreement over the change
orders submitted by Paulus Engineering. Change orders totaling over $280,000 were
submitted by Paulus Engineering, which were generally rejected by letter written by
District Counsel and the District Engineer. The CMSD offered, in writing, to settle a
portion of the change orders and the District is awaiting a response from Paulus
Engineering.
Further, the District is awaiting word from the Orange County Development Agency
(OCDA) as to whether they will approve an amendment to the 3 -Party Agreement in order
to fund design and construction of the remaining 1/3 of the sewer line upsizing. As the
water line records did not indicate the true location of the line, the project had to be halted
due to the close proximity of an IRWD water line to the sewer line.
•
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MINUTES OF THE BOARD OF DIRECTORS REGULAR MEETING
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PAGE 7
Mr. Hamers reported a provision in the 3 -Party Agreement allows OCDA to obligate the
District to fund change orders in excess of 5% of the base contract bid which is $38,752.
However, Mr. Hamers stated meetings have been held with OCDA staff and Paulus
Engineering's practice of submitting excessive change orders is occurring in other OCDA
contracts so there is a possibility OCDA may agree to fund the final change order amount.
After District Counsel and Staff determine a possible agreeable settlement amount, the
District Engineer plans on submitting a request to OCDA to fund the change order
amount.
INFLOW REDUCTION PROGRAM
Mr. Hamers reported on the State Water Resources Control Board and the Orange
County Sanitation District require agencies to develop programs that prevent Infiltration
and Inflow (1 /1) from entering sewer systems, and gave an update on the District's 1/1
Program.
Mr. Hamers explained infiltration is ground water entering into sewer lines through cracks
and /or separated joints. After recently televising the District's system, the system was
found to be in good condition with no measureable infiltration. Further, inflow is surface
water entering from manholes or from illegal connections. The District's Inflow Reduction
• Program is an attempt to reduce the amount of surface water entering the sewer system.
Staff believes plugging sealing manholes is the best course of action to prevent inflow;
however, not all manholes will be plugged and sealed in order to allow the sewer system
to function properly. To date, Staff has plugged and sealed an additional 650 manholes
bringing the total to approximately 1,250 manholes sealed out of approximately 4,650
manholes District wide.
Mr. Hamers reported Staff met with Fairgrounds Staff on January 6, 2010 and requested
elimination of the three remaining sewer drains open to the sky (sheep wash down, horse
wash down, and maintenance area) and also requested ceasing draining flooded parking
areas by opening private manholes. Fairground Staff agreed to cooperate with the
request.
Mr. Hamers explained the District is an agency proactively reducing 1/1 and believes the
experience may assist other agencies. Additionally, the District Engineer agrees with
OCSD Engineers that 1/1 reduction should be regular subject matter for the OC Waste
Discharge Requirements (WDR) General Group. The District Engineer and WDR
Chairman will use a questionnaire to ascertain the progress of member agency II
reductions. Mr. Hamers provided a copy of the first draft questionnaire for the Orange
County WDR Steering Committee.
Director Ferryman commented the subject was discussed at the Orange County
Sanitation District Board Steering Committee meeting at a meeting on January 27, 2010.
They were amazed at how low the flows are and gave the CMSD credit for its
responsibility in the matter.
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CONVERSION OF SEWER ATLAS TO GIS
Mr. Hamers reported an update on the conversion of the Sewer Atlas to GIS. The District
entered into an agreement on October 26, 2009, with Environmental Engineering &
Contracting (EEC) to convert the District's Sewer Atlas to GIS. This will greatly enhance
access to and use of sewer information. EEC provided all 75 atlas sheets with certain
base information for CMSD Staff review. Converting the Sewer Atlas to GIS and using a
Computerized Maintenance Management System (CMMS) requires on -going support,
experience and expertise. This will require Staff to be trained on how to operate the
CMMS and update the GIS atlas. In the very near future, the District will need to consider
these factors. Staff will bring this issue back to the Board for future discussion. It is
estimated the District will require one - quarter to one -half full time equivalent employee to
maintain and operate the programs.
Director Ferryman stated this cost should have been brought to the Board's attention
before considering conversion of Sewer Atlas to GIS. Director Ferryman requested an
accounting of what this conversion will actually cost, including the day -to -day
maintenance of the program. Staff will provide all of this information during the 2010 -11
budget process.
Project #186 Sewer Lateral Assistance Program 0
Mr. Hamers provided an update of the District's Sewer Lateral Assistance Program.
Since the last update, Staff has learned of the necessity for a two -way clean out
construction standard. Mr. Hamers stated the program is continuing successfully but the
necessity for a two -way clean out construction standard has arisen. When an agency
determines a particular construction practice or standard should be followed, the agency
adopts a standard and includes it with their standard plans and specifications. This
alleviates each and every plan submitter from having to draw the detail while also
allowing District inspectors the ability to hand the detail to plumbers and contractors
rather than having to explain the desired arrangement. Mr. Hamers provided an updated
spreadsheet showing fiscal year activity to date as well as draft two -way clean out
standards.
Mr. Hamers reported Project #186 was budgeted $150,000 for FY 2009 -10 and received
a carry forward from FY 2008 -09 of $32,205 for a total of $182,205. Expenditures to date
total $84,579.73. Staff estimates 16 -24 hours are needed to draft written construction
standards for construction of a two -way cleanout at a cost of $1,544 to $2,316.
Hot Spot Abatement Program
Mr. Hamers provided an update on the District's "Hot Spot" Abatement Program. Mr.
Hamers explained the District standard for cleaning the sewer system is once a year for
certain areas, once every two years for certain areas, and once every three years for
other areas. Between once a year and once every three years is the industry standard for
•
COSTA MESA SANITARY DISTRICT PAGE 9
MINUTES OF THE BOARD OF DIRECTORS REGULAR MEETING
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agencies with comprehensive sewer maintenance programs like the District's program.
Areas needing more frequent cleaning, which are known as hot spots, are cleaned as
frequently as necessary. For example, the inverted siphons that run under flood control
channels or commercial areas with multiple restaurants are considered hot spots.
Maintaining hot spot locations is expensive and time consuming. Staff estimates
approximately 92 hot spot locations exist within the District of which 10 have been
successfully eliminated through this program.
Mr. Hamers informed the Board the District will be constructing sewer improvements
under Project #183 -2 Bristol Street Sewer to eliminate another hot spot. This project is
located north of Randolph and is currently in the design phase. This project entails the
removal of three large sags from one section of line. Staff meets periodically to review
hot spots followed by designing repairs to eliminate the hot spots. Mr. Hamers suggested
it is appropriate to schedule another meeting of the Sewer System Sub - Committee.
The cost to maintain the hot spots is approximately $132,420 a year. This cost includes
staffing (salaries and benefits) and equipment costs. The total project cost is estimated at
$158,017 with construction costs estimated at $93,437.50. The civil engineering design
cost is $15,440.
• A meeting of the Sewer System Sub - Committee was scheduled for Friday, February 19,
2010 at 10:00 a.m.
PUMPING STATION SCADA UPGRADE
Mr. Hamers provided the Board with an update of the SCADA system for District pumping
stations. Mr. Hamers reported the District entered into an agreement with TRC to
upgrade the District's SCADA system on August 27, 2009. SCADA (Supervisory Control
and Data Acquisition) is responsible for notifying staff when there is a pump station
failure.
The improvements being installed by TRC such as converting from cell phone
transmitting technology to more reliable radio frequency transmitting technology along
with upgrading computer hardware will minimize electronic problems and provide more
secure and uninterrupted reporting. This will eliminate SSOs resulting from electronic
failures. The upgrades are expected to be completed by March 31, 2010.
Mr. Hamers advised the Board the upgrade cost is $160,202.00 and is expected to be
completed within budget.
Discussion was held on the timeline and costs involved in maintaining the upgrade and
Director Ferryman requested an accounting of the total costs of the SCADA upgrade
is including maintenance of the system. This item will be included in the Strategic Planning
Session on February 20, 2010.
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ORANGE COUNTY SANITATION DISTRICT (OCSD) OFFER OF AREA 7 SEWERS
Mr. Carroll reported meeting with Mr. Jim Ruth of OCSD, along with his Assistant General
Manager and Director of Finance where he learned the City of Tustin is interested in
taking over the 51-1/2 miles in Area 7. OCSD Staff performed a financial feasibility study
and determined majority of the revenue comes from the City of Tustin area and they
believe the larger part of the area would not be economically feasible for the CMSD.
Director Ferryman stated he talked to Dave Davert of OCSD and was provided with the
same information.
DISTRICT YARD - 174 W. WILSON STREET - CMSD #187
Status of Construction
Mr. Hamers reported construction is currently on schedule for completion by May
2010. On January 6, 2010, Staff met with the Contractor to discuss change order
mark ups and indirect costs.
The contract stipulates change orders are limited to direct costs only. The
contractor contends that under the Public Works Construction "Greenbook" certain .
unforeseen and /or unanticipated change orders are eligible for mark up costs in
addition to its direct costs. The contractor Indicated they have seven change
orders that meet the Greenbook guidelines. When the contractor was asked for
the total mark up cost for the seven change orders, he indicated the total markup
was approximately $3,500. Staff tentatively approved the seven change orders
with their mark ups, but indicated to the contractor change orders with markups will
be reviewed and approved on a case by case basis. Mr. Hamers stated Staff does
not desire to set a precedent of approving large mark up costs. The contractor
informed Staff if markups are not approved they will finish the work under protest
and when the Yard is completed they will submit a claim against the District.
The total budget for the District Yard Project is $2,505,349 with expenditures of
$337,728.68 to date.
SEWER SYSTEM COMMITTEE -TUESDAY, JANUARY 19, 2010
Director Monahan, Chairman of the Sewer System Committee, was not in
attendance and Director Ooten provided the report on the meeting held on January
19, 2010. Staff presented the Sewer System Management Plan (SSMP). Director
Ooten moved to ratify the revised Sewer System Management Plan. Director
Ferryman seconded the motion. Motion passed 4 -0.
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MINUTES OF THE BOARD OF DIRECTORS REGULAR MEETING
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LJ
Updates on monthly SSO statistics and the SSMP were provided at the meeting.
Director Ooten reported on a Staff report on the CMSD Inflow Reduction Program.
650 manholes were sealed this month with 1250 manholes sealed year to date.
Director Ooten reported on a PowerPoint presentation created by a WDR Steering
Committee member on how roots make their way into sewers.
The next meeting of the Sewer System Committee is scheduled for Tuesday,
February 16, 2009 at 10:30 p.m.
TREASURER'S REPORTS
BUDGET ADJUSTMENT FOR STRATEGIC PLANNING
Mr. Davis reported a budget adjustment in the total amount of $3,500 is required to
provide adequate funding for completion of the Strategic Plan for the District.
Mr. Davis explained funding for completion of a Strategic Plan for the District was
not included in the budget for fiscal year 2009 -10. Funding for this Plan was
included as part of the prior year's budget, but funding lapsed at the end of the
prior fiscal year. The Plan was not completed during the prior fiscal year as a
result of the District reorganization and subsequent recruitment for a General
Manager.
In order to provide adequate funding for BHI to continue its work on the Plan, meet
with Board and Staff, and to develop a measurable set of goals and objectives, an
increase of $1,225 in professional services is required in the Solid Waste Fund
with a decrease in the contingency account in the amount of $1,225.
An increase in the Liquid Waste Fund of $2,275 for professional services and a
decrease in retained earnings in the amount of $2,275 is required.
Mr. Davis explained the portion of the budget adjustment applicable to the Solid
Waste Fund can be funded from remaining contingency funds budgeted for fiscal
year 2009 -10. No contingency funds are available in the Liquid Waste Fund, thus
a new appropriation from retained earnings is required.
Director Ooten moved to approve the budget adjustment. Director Ferryman
seconded the motion. Motion passed 4 -0.
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COSTA MESA SANITARY DISTRICT PAGE 12
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ATTORNEY'S REPORTS
CLAIM BY BACK BAY CENTER, LTD. FOR PROPERTY AT 2651 -2675 IRVINE AVENUE (CMSD
PROJECT #168 - IRVINE PUMP STATION RELOCATION
Mr. Burns gave an update on the Back Bay lawsuit. The Board was previously provided
with a confidential memo on the subject. The parties involved have not come any closer
to an agreement.
ORDINANCE ENFORCEMENT OFFICER - PROPOSED MOU
Mr. Burns reported receiving a request from Kim Barlow, Attorney for the City of Costa
Mesa for backup documents and District Staff provided those documents to Ms. Barlow.
SELECTED LAWS ALL PUBLIC OFFICERS SHOULD KNOW
Mr. Burns presented a review of Selected Laws all Public Officers Should Know. The
laws included the Brown Act, the Political Reform Act of 1974, Government Code Section
844308, the Contractual Conflict of Interest Prohibition, Incompatibility of Office, Misuse of
Government Property, Misuse of Office for Political Influence, Gift Limit, Honoraria
Prohibition, Passes and Discounts from Transportation Companies, Ethics Training and
Expense Reimbursement, Penal Code Sections 85 and 86 — Trading of Votes &
Government Coercion to Obtain Votes Illegal and a Crime, Miscellaneous Federal Laws,
Revolving Door Limits, Gifts to an Agency, Directing Charitable Contributions.
Mr. Burns encouraged the Board of Directors to contact him for greater elaboration.
LOCAL MEETINGS
ORANGE COUNTY SANITATION DISTRICT (OCSD)
Director Ferryman reported the OCSD Board has created a department called
"Asset Management ". The focus has been on re -doing the plant, going to full
secondary treatment, building the GWRS with the Orange County Water District
and to be more construction /facility oriented. Asset Management is more of a
maintenance mode re- focusing on that activity. Rob Thompson will be heading
that division.
Also, odor and erosion control is being moved into a different area and place a lot
more emphasis on that. Director Ferryman reported it is the time of year where
leadership of OCSD Steering Committee changes with new Directors.
•
COSTA MESA SANITARY DISTRICT PAGE 13
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•
Director Ferryman reported the Orange County Sanitation District will be asking the
Federal government for $3M to upgrade critical infrastructure and bring OCSD to
full secondary treatment as dictated under Federal Consent Decree. OCSD is also
requesting support of project assistance through the Department of Energy to build
fuel cell power generation. This unique project converts a wastewater byproduct,
digester gas, into clean energy powered by a renewable fuel. OCSD has
requested individual Board members to endorse their position by having each
individual Board member write letters to Senators Boxer and Feinstein and
Congressmen Campbell and Rohrabacher in support of OCSD's request for
federal funds.
Director Ooten moved to bring up a non - agenda item because the need arose after
the agenda was posted and action needs to be taken prior to the next Board
meeting because of the urgency of the legislative delegation going to Washington
DC. Motion was seconded by Director Perry. Motion carried 4 -0.
Director Ferryman moved to have individual letters prepared for all five Board
members to send to Senators Boxer and Feinstein and Congressmen Campbell
and Rohrabacher in support of OCSD's request for federal funds. Director Ooten
seconded the motion. Motion passed 4 -0.
• SANTA ANA RIVER FLOOD PROTECTION AGENCY (SARFPA)
Director Ferryman reported on a meeting of the Santa Ana River Flood Protection
Agency on January 28, 2010. The Seven Oaks Dam is filled up to the depth of 112
feet behind the dam which translates into about 4,000 acres of water. The Agency
is trying to get authorization from the federal government for the Westminster
Watershed Project to be attached to the Santa Ana River Watershed. Cost of that
project is estimated at $360,000,000 in Westminster, Garden Grove and Fountain
Valley. Also, they have begun work on the SARI line relocation. The FEMA flood
maps are out and Director Ferryman requested copies of the map for distribution.
County officials report the map in this area did not expand too much but includes
northern parts of Costa Mesa.
INDEPENDENT SPECIAL DISTRICTS OF ORANGE COUNTY ( ISDOC)
President Schafer attended the January 5, 2010 meeting and gave a report on
matters pertaining to CSDA and LAFCO.
Director Ferryman moved to approve ISDOC membership dues for 2010 for
ISDOC. Motion was seconded by Director Perry. Motion passed 4 -0.
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COSTA MESA SANITARY DISTRICT PAGE 14
MINUTES OF THE BOARD OF DIRECTORS REGULAR MEETING
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LOCAL AGENCY FORMATION COMMITTEE ( LAFCO)
Director Schafer attended the January 13, 2010 meeting of LAFCO. General
Manager Scott Carroll attended as well. A public hearing was held for
consideration of the Ortega/La Pata Annexation to the City of San Juan Capistrano
and the annexation was approved. Discussion was held on Draft Guidelines for
Evaluation of LAFCO proposals, unincorporated Islands, Fiscal Model, O. C.
website and a discussion on Cal- LAFCO. A decision was made that LAFCO will
not pay Cal - LAFCO dues as there is not fair representation for Orange
County.Election of new officers for 2010 was held and the new Chair is Peter
Herzog and Vice Chair is John Moorlach.
ORANGE COUNTY COUNCIL OF GOVERNMENTS
President Schafer had nothing to report on OCCOG.
CHAMBER OF COMMERCE
President Schafer reported on the Chamber of Commerce Legislative Committee
meeting held on January 6, 2010. Reports were given on new State of California
legislation. Assemblyman Van Tran is working on AB1590 for stopping sale of •
Orange County Fairgrounds. Tony Cardenas, Regional Manager of California
League of Cities spoke on petition protecting local government. President Schafer
has petitions to put matter of the State ballot; one million signatures are needed by
April to qualify for ballot.
CALIFORNIA SPECIAL DISTRICTS ASSOCIATION (CSDA)
President Schafer attended a CSDA Finance Corporation meeting on January 14
and 15, 2010. Director Schafer reported on the CSDA meeting at Lake Tahoe
where Brent Ives was the facilitator. Goals and objectives were discussed.
President Schafer reported she will be the Vice Chair of the Legislation Committee
and the Chair of the Education Committee. President Schafer will also be the
Chair of the 2010 Annual Conference at the Marriott Hotel in Newport Beach.
President Schafer reported Legislative Days are May 11 and 12, 2010 in
Sacramento at the Sheraton Hotel. President Schafer, Director Ferryman and
General Manager Carroll plan to attend and Ms. Revak will make the reservations.
President Schafer attended an Education meeting in Sacramento on January 29,
2010. President Schafer is serving CSDA in the following capacities: Vice Chair of
Legislative Committee; Vice Chair Finance Committee; Past President of the •
CSDA Executive Board; Member of Fiscal Committee; Education Committee in
charge of Workshops and Annual Conference in Newport Beach; Liaison between
CSDA and CRWA.
•
COSTA MESA SANITARY DISTRICT PAGE 15
MINUTES OF THE BOARD OF DIRECTORS REGULAR MEETING
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CALIFORNIA ASSOCIATION OF SANITATION AGENCIES (CASA)
CASA Mid -Year Conference - January 13 -15, 2010, Palm Desert
President Schafer presented a written report on the conference.
Director Ooten attended the session on pension benefits. A representative from
CalPERS and another speaker reported on how agencies are dealing with.
employee benefits. Director Perry reported CalPERS took a 25% loss on their
portfolio.
Director Ferryman reported on the presentation on fuel cells and featured the
Orange County Sanitation District as an example. It was an informative and
thorough report and affirmed that OCSD is once again leading the way and doing
the right thing with alternative fuels. Director Ferryman provided the CASA Annual
Report for perusal.
All attendees agreed it was an excellent conference and very worthwhile.
WACO
President Schafer provided an update on CSDA at the January 8, 2010 WACO
meeting. The program was "An Update on Long -Term Climate Change and the
Impact on California Water and what is Happening this Winter presented by Dr.
Glen MacDonald, UC Presidential Chair and Director of the University of California,
Los Angeles Institute of the Environment. General Manager Scott Carroll attended
and gave a detailed report on the CMSD.
President Schafer also reported on a WACO Planning meeting held on January 19,
2010. The January 8, 2010 program was critiqued and members desire to invite
Dr. MacDonald back in the future. The Committee is working on a program
entitled, The Environmental Perspective on Water.
MESA CONSOLIDATED WATER DISTRICT
Directors Perry and Ooten attended the MCWD five -year rate increase hearing and
reported there were 55 written protests against the increase and 13 speakers
against the increase and two for the increase. The increase is up to 5% a year for
five years. The Mayor of Costa Mesa was in attendance and spoke against the
increase. Their justification for the 5 -year increase is the savings in not having to
send the yearly postcard notification required.
OLD BUSINESS
There was no old business to discuss.
COSTA MESA SANITARY DISTRICT PAGE 16
MINUTES OF THE BOARD OF DIRECTORS REGULAR MEETING
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NEW BUSINESS
Initiative to Prevent State from taking Funds from Local Agencies
President Schafer presented a petition for an initiative measure to be submitted
directly to the voters that prohibits the state from taking funds used for
transportation or local government projects and services — Initiative Constitutional
Amendment. A million signatures are required to place the measure on the ballot.
Director Ferryman motioned to adopt a resolution backing the initiative. Director
Ooten seconded the motion. Motion passed 4 -0. A resolution will be prepared for
approval at the next regular Board of Directors meeting.
ORAL COMMUNICATIONS AND DIRECTOR COMMENTS
Mr. Fauth reported a potential SSO and discussed what occurred and came to the
conclusion it was only a "wet spot" and it is not a reportable event.
Secondly, Mr. Fauth reported the City of Costa Mesa is sponsoring a Community Run on
April 23 and 24, 2010. Mr. Fauth will provide a memo on how the District can participate. •
ADJOURNMENT
President Schafer adjourned the meeting at 7:49 p.m.
Secretary
President
•
i
r�
U
Meeting Date Item Number
02/25110 V. A. 4.
COSTA MESA SANITARY DISTRICT
MINUTES OF BOARD OF DIRECTORS SPECIAL MEETING
FEBRUARY 2, 2010
The Board of Directors of the Costa Mesa Sanitary District held a duly- noticed Closed
Session on Tuesday, February 2, 2010 at 11:45 a.m. in the Board Room of the Costa
Mesa Sanitary District at 628 W. 19th Street, Costa Mesa, California 92627 to discuss
the goals and objectives of the General Manager pursuant to Government Code
Section 54967,
Directors Present: Arlene Schafer, Robert Ooten, Gary Monahan, Arthur Perry,
James Ferryman
Staff Present: Scott Carroll, General Manager
The Board of Directors adjourned to closed session at 11:50 a.m.
I. Establishment of Goals and Objectives for the General Manager
The Board reconvened to open session at 1:33 p.m. and announced goals and
objectives for the General Manager were established.
III. Public Comments
There were no members of the public present and no public comments made.
President Schafer adjourned the meeting at 1:35 p.m.
Secretary
President
Protecting our community's health by providing solid waste and sewer collection services.
costamesasanitarydistrict.org
Memorandum
Meeting Date_ Item Number
02125/10 V. B.
V.Wfia�
... an Independent Special District
To: Board of Directors
Via: Scott Carroll, General Manager
From: Thomas A. Fauth, Operations Manager
Date: February 25, 2010
Subject: Operations Manager's Report
Summary
This report summarizes major points for seven operations topics covering Refunds,
Occupancy, Sanitary Sewer Overflows, Waste Diversion, CR Transfer Contract
Payment, CMSD Ordinance Enforcement Officer's Report and the Costa Mesa
Community Run.
Staff Recommendation
The Board of Directors takes the following action:
• Approves Items B.2 and B.7.
• Ratify Item B.5.
• Receive and file Items B.3, B.4, and B.6
Analysis
1. Refunds: No Refunds for January 2010.
2. Occupancy Report and payment to Costa Mesa Disposal — February 2010:
Trash Occupancy Count totals 21,494 for February 2010, a reduction of 8
from January 2010. The rate of $9.1554 per unit results in a payment of
$196,786.16 to be ratified on the March 2010 warrant list.
3. Monthly SSO Report to State Water Resources Control Board: There have
not been any SSOs in CMSDD from January 1, 2010 to date. The total
is number of SSOs for CY 2009 remained at 10. The last SSO occurred on
Protecting our community's health and the environment by providing solid waste and sewer collection services.
www.ctnsdcagov
I/ Iq
Board of Directors
February 25, 2010
Page 2 of 3
October 20, 2009 when 300 gallons spilled from a private sewer lateral
grease interceptor.
4. Waste Diversion Report — January 2010: Of 3,182.05 Total Tonnage CR &R
collected from the City of Costa Mesa, part of Newport Beach and
unincorporated areas of Orange County within the District, 1,604.97 tons
(50.44 %) were diverted (recycled) and 1,577.08 tons were landfilled. You
will notice that the diversion rate stayed consisted throughout the year.
a- Contract Payment to CR Transfer for Recycling Services & Disposal for
January 2010: Payment of $52.22/Ton for 3,182.05 Total Tonnage collected
from the District results in a Total Payment of $166,166.65 for January
2010. The total tonnage of refuse collected in January 2010 represents a
decrease of 169.91 tons from the 3,351.96 collected in December 2009,
6. Ordinance Officer's Report: Isidro Gallardo continued enforcing proper trash
container storage along with the City of Costa Mesa Code Enforcement
Officers support which began December 28, 2009. Staff designed, printed
and delivered new `door hanger' notices to the City for distribution. Isidro
drafted a Courtesy Notice Letter urging non - compliant residents to comply
with District rules. District Counsel will have an update to the Board
regarding the MOU with the City of Costa Mesa.
7. Costa Mesa Community Run: The third annual Costa Mesa Community Run
is set for Saturday morning at 8 a.m., April 24, 2010. The proceeds benefit
the Foundations of TeWinkle Middle School, Costa Mesa Middle School,
Estancia High School and Costa Mesa High School. CMSD participated in
last year's event with a manned public outreach booth on both the Friday
evening before and Saturday morning during the run. CMSD Staff has met
several times with the planning committee. Please note the following
specifics:
ICI
a. The $500 CMSD sponsorship fee is waived.
b. Up to four CMSD Staff and family members may run either the 2K or
5K course for free.
c. CR &R agreed to provide a static flatbed display touting the many
aspects of recycled bales of plastics, aluminum cans and cardboard.
A count the cans contest will be held awarding 4 $25 gift certificates
to the closest guesses, similar to the Safety EXPO.
d. CR &R will provide disposable trash cans for the event.
e. Approximately nine hours of overtime will be required for each of two
Staff members to man the CMSD public outreach booth.
f. The CMSD logo will be added to the flyer for the next printing and will
be distributed at the CMSD HO counter. is
g. The Friday evening agenda includes recognizing veterans, the
Marines 1S Battalion, 5t Marines, a presentation of the colors and
several bands.
I
0
•
Board of Directors
February 25, 2010
Page 3of3
Legal Review
None
Financial Review
Expenditures and Encumbrances, including overtime, are within the Approved FY
2009/10 Budget.
Committee Recommendation
Topics 1, 2, 4, 5, 6 and 7 are ongoing solid waste operations topics and are now
reviewed at the Recycling Committee Meeting scheduled for February 22, 2010. Topic
c. is reviewed at the monthly Sewer System Committee scheduled for February 16,
2010. Staff will report to the Board of the decisions the Committees made on these
items.
Public Notice Process
Copies of this report are on file with the entire agenda packet at District Headquarters.
Alternative Actions
1. Refer the matter back to Staff for more information.
Financial Reviewed by:
--� 4- -
Sherry Kallab
Administrative Manager
Meeting Date Item Number
02/25/10 V. 8.1
a�S�gANITq� f i
COSTA MESA. SANITANY
y
ORA'f�� DiffAicT
%A
... an Independent Special District
Memorandum
To:
Board of Directors
From:
Debbie Bjornson
Date:
February 1, 2010
Subject:
REFUND REQUEST FOR BOARD APPROVAL
There are no refund requests for the month of January 2010.
•
Debbie Bjornson
Permit Processing Specialist
Protecting our community's Health by providing sol'uf waste and sewer coffection services
costamesasanitarydi strict.org
Board of Directors
Arlene Schafer
Robert Ooten
Gary Monahan
Arthur Perry
.Tames Ferryman
Staff
Scott C. Carroll
General Manager
Robin B. Hamers
District Engineer
(949) 631 -1731
Joan Revak
Qffice Manager
rk of the District
Alan R. Burns
Legal Counsel
February 1, 2010
Board of Directors
Costa Mesa Sanitary District
628 W. 19`h Street
Costa Mesa, CA 92627 -2716
SUBJECT: TRASH OCCUPANCY COUNT
Dear Board of Directors:
There has been a decrease of 8 units for the occupancy report for
solid waste collection as of February 1, 2010; therefore, the total
occupancy count for February is 21,494.
Staff recommends the following:
1. The Board of Directors accepts the occupancy count as presented
using 21,494 as the correct number of units.
2. The Board of Directors directs staff to prepare a warrant to Costa Mesa
Marcus D. Davis Disposal for February collection based on this occupancy report so
Treasurer long as the contractor fulfills the obligations of the agreement. Said
payment in the amount of $196,786.16 to be ratified on the March 2010
warrant list.
Phone
(949) 645 -8400
Fax
(949) 650 -2253
Address
628 W. 19th Street
Costa Mesa, CA
92627-2716
l�J
Sincerely,
C?4 40CIZA#-
Thomas A. Fauth
Operations Manager
cc: Costa Mesa Disposal
_0 C..0
Debbie Bjornson
Permit Processing Specialist
s
t® a Printed on P►ntectrng our cori mw6tlJ' rs Gfealth and O environment by prauiding sobdwaste and sewer a& cb un services.
Recycled Paper www.crosbca.gov
OCCUPANCY CHANGES
January, 2010
EXISTING
A.P.N. No. ADDRESS STATUS CHANGE NEEDED
CHANGED OCCUPANCY
139 - 203 -06 2984 Royal Palm Dr. change to bin service 4 units Jan -10 4
139 - 203 -07 2988 Royal Palm Dr. change to bin service 4 units Jan -10 4
Total for January -8
0
OPR: CMSD, Thomas A. Fauth
714 - 393 -4433
•
CMSD Occurrences FY00 -10
•
Prepared 10 -22 -09
1213012008
Date
Sanitary Sewer Overflow Occurrence Report Summary, CY2008
SSO EVENT ID
Private District Est Total Spill completely
Event Line Line # Gallons Contained ?
Uncontained
Est # Private
Gallons Spilled
into Storm drain
Uncontained
Est # Public
Gallons Spilled
into Storm drain
1/2/2008
PRIVATE Pump Station Failure,151 Kalmus Dr, Copper Tree Bus Park:
80025
90244
2,000
N
1600
100
1/20/2008
Sea Bluff PS Air Bubbler Failure; 30 Sea Terrace Lane;
80575
113
N
113
1/28/2008
Roots Blocked Main Line, CCM Cleaned Site, 1939 Sanderlin Ctr;
81341
20
Y
2!712008
FOG Blocked Main Line Siphon on Paularino, 3012 -3036 Enterprise,
81171
55
N
5
2/26/2008
Debris & Roots Blocked Main Line, 2040 President Place;
90919
81613
450
Y
3/18/2008
Grease blocked PRIVATE Lateral - Yardhouse - 1875A Newl>ort Blvd
82152
2,100
N
1800
3/18/2008
Roots/Debris Blocked PRIVATE Lateral, 700 W 16th St
82153
37
N
37
413/2008
President PS -SCE Transformer, 2034 President Pi, PS MH to Park
93619
82546
360
Y
510
5/5/2008
PRIVATE Above Ground Clean Out Broken - AMTEK, 960 W 16th St
83276
20
N
20
7/25/2008
Roots Blocked PRIVATE Lateral - Uncapped CO - 674 Park Drive
85433
20
N
10
7/26/2008
Grease /Debris Blocked PRIVATE Lateral 3400 Ave of Arts-Heritage
85463
100
N
10
8/22/2008
PRIVATE Pump Station Failure, 151 Kalmus Dr, Copper Tree Bus Park: Repeat
86141
85
Y
9/4/2008
Roots/Debris - PRIVATE SSO - Uncapped GO - 1010 Valencia St
86477
2
1,050
N
52
10/24/2008
FOG & Rock Debris in Private Lateral - The Camp 2937 Bristol St
87699
1,275
N
75
12/23/2008
FOG Blocked Main Line Drop Manhole, 2752 San Juan Lane:
89101
30
Y
12/26/2008
FOG Blocked Lateral Line - May Gardens - 1400 Bristol St; Repeat;
89158
690
Y
12/30/2008
Unknown Debris Blocked Main Line - 1895 Swan Circle
6
89253
10
Y
Total # Gallons
1.476
760
530
186
]Percentages
KEY:
51.49%
35.91%
12.60%
GREASE
6
4
2
ROOTS
5
3
2
PUMP STN
2
2
OTHER
4
3
1
TOTALS
17
10
7
Total # Gallons
8,415
4,693
3,604
118
Percenta es
100.00%
55.77%
42.83%
1.40 i
10/2012009
Date
Sanitary Sewer Overflow Occurrence Report Summary, CY2009
SSO EVENT ID
Private District Est Total Spill Completely
Event Line I Line # Gallons Contained ?
Uncontained
Est # Private
Gallons Spilled
into Storm drain
Uncontained
Est # Public
Gallons Spilled
into Storm drain
1/11/2009
Irvine PS Failure /SW - SCADAlann Did Not Call - 2149 Anniversary Lane:
90244
100
N
100
1/16/2009
FOG Debris Blocked Main- Increased Hots pot -1 /mo: Bristol St & 55 Freeway.
90383
86
N
86
1/26/2009
FOG Blocked Main Line near 2831 Bristol $t: Italian Restaurant Upstream:
90785
10
Y
1/29/2009
Irvine PS Failure /SW - SCADAlarm Did Not Call - 2149 Anniversary Lane;
90922
50
Y
1/30/2009
PRIVATE Septic Tank Failed -Moon River Massage Parlor -2138 Newport Blvd;
90919
20
Y
3/31/2009
PRIVATE CO - Chicken Koop Restaurant - Sal: 91645 -6086 - 432 Hamilton St;
92681
90
Y
4/21/2009
FOG blocked PRIVATE Lateral - Clean Out - FSE Strip Mall - 570 W Wilson St:
93618
10
Y
4/2112009
Diaper & Debris blocked PRIVATE lateral - 327 West Wilson St;
93619
510
N
510
7/11/2009
Paper Products blocked PRIVATE lateral - 3190 Harbor Blvd - Chevron Station
94946
300
N
20
10/20/2009
Grease Blocked GI at 7-11, RoundTable. FlameBroiler - 204 E 17th St
97151
300
Y
KEY:
GREASE
4
2
2
ROOTS
1
1
PUMP STN
2
2
OTHER
3
3
TOTALS
101
6
1 4
Total # Gallons
1.476
760
530
186
]Percentages
100.00%
51.49%
35.91%
12.60%
1 of 1
0
1 �
0
t7
fD
m3
to Z
' C
3
' a
0 CR Transfer
•
•
To: Joan Revak
From: CR Transfer Inc.
Jurisdiction: Costa Mesa Sanitary District (9)
MonthNear: Jan -10
Recycling Report
'" Note: This material includes food / small particulate
and inert material.
Total Tonnage 3002.68
Recycled Tonnage 1513.79
Landfill Tonnage 1488.89
County &
Newport Beach TOTAL
179.37 3182.05
91.18 1604.97
88.19 1577.08
Meeting Date I Item Number
02/25/10 V. B. 4.
Recycle
Tons
Commodity
Percentage
Recycled
Newspaper
7.88%
236.62
Cardboard
6.42%
192.68
Mixed Paper
5.13%
153.94
Glass
2.80%
84.06
PET
0.59%
17.64
HDPE
0.45%
13.49
Aluminum Cans
0.33%
10.03
Non - Ferrous Metal
0.44%
13.15
Tin /Metal
0.65%
19.37
Greenwaste
9.78%
293.7
Organic/ Fines *`
12.67%
380.52
Wood
1.41%
42.2
Concrete/Asphalt
1.88%
56.39
Drywall
0.00%
0
Totals
50.41%
1513.79
'" Note: This material includes food / small particulate
and inert material.
Total Tonnage 3002.68
Recycled Tonnage 1513.79
Landfill Tonnage 1488.89
County &
Newport Beach TOTAL
179.37 3182.05
91.18 1604.97
88.19 1577.08
Meeting Date I Item Number
02/25/10 V. B. 4.
0 CR Transfer
•
To: Joan Revak
From: CR Transfer Inc.
Jurisdiction: Costa Mesa Sanitary District Santa Ana Heights (11)
MonthNear: Jan -10
Recycling Report
** Note: This material includes food / small particulate
and inert material.
Total Tonnage 179.37
Recycled Tonnage 91.18
Landfill Tonnage 88.19
Meeting Date Item Number
02125/10 1 V. B. 4.
Recycle
Tons
Commodity
Percentage
Recycled
Newspaper
10.19%
18.27
Cardboard
6.65%
11.94
Mixed Paper
7.63%
13.69
Glass
3.30%
5.91
PET
0.78%
1.4
HDPE
0.44%
0.8
Aluminum Cans
0.51%
0.91
Non - Ferrous Metal
0.27%
0.49
Tin /Metal
0.96%
1.73
Greenwaste
1.30%
2.33
Organic / Fines
11.67%
20.93
Wood
5.17%
9.28
Concrete/Asphalt
1.95%
3.5
Drywall
0.00%
0
Totals 1
50.81%1
91.18
** Note: This material includes food / small particulate
and inert material.
Total Tonnage 179.37
Recycled Tonnage 91.18
Landfill Tonnage 88.19
Meeting Date Item Number
02125/10 1 V. B. 4.
0 0 0
9 3JC t•3fl 9d3719o90
gymm 9 Jmft,% qx@A 9� off.'. 9AW _ o 9S1 C
City 1.720.52 1.598.79 1,583.84 1.539.80 1.481.91 1,564.47 1.513.79
County 126.29 72.31 126.45 83.65 94.55 126.41 91.18
9,[3 &% 9MM 9ARI& TAMM 990 %a9m 9�M
City 1.692.20 1.572.52 1,557.77 1,514.48 1.457.53 1.538.72 1,488.89
County 122.25 70.00 122.35 80.96 91.51 122.36 88.19
'A composite recycling percentage for
City & County based on new characterization
studies completed by CRT.
Waste Diversion FY- 09 /10jr
02111/10
City 3
3.412.72 3
3.171.31 3
3.141.61 3
3,054.28 2
2.939.44 3
3,103.19 3
3.002.68
County 2
248.54 1
142.31 2
248.80 1
164.61 1
186.06 2
248.77 1
179.37
gymm 9 Jmft,% qx@A 9� off.'. 9AW _ o 9S1 C
City 1.720.52 1.598.79 1,583.84 1.539.80 1.481.91 1,564.47 1.513.79
County 126.29 72.31 126.45 83.65 94.55 126.41 91.18
9,[3 &% 9MM 9ARI& TAMM 990 %a9m 9�M
City 1.692.20 1.572.52 1,557.77 1,514.48 1.457.53 1.538.72 1,488.89
County 122.25 70.00 122.35 80.96 91.51 122.36 88.19
'A composite recycling percentage for
City & County based on new characterization
studies completed by CRT.
Waste Diversion FY- 09 /10jr
02111/10
9,[3 &% 9MM 9ARI& TAMM 990 %a9m 9�M
City 1.692.20 1.572.52 1,557.77 1,514.48 1.457.53 1.538.72 1,488.89
County 122.25 70.00 122.35 80.96 91.51 122.36 88.19
'A composite recycling percentage for
City & County based on new characterization
studies completed by CRT.
Waste Diversion FY- 09 /10jr
02111/10
'A composite recycling percentage for
City & County based on new characterization
studies completed by CRT.
Waste Diversion FY- 09 /10jr
02111/10
0 0 0
VGM VainigOD LMM
City 3.002.68
County 179.37
MW o 0 0 0 0 0 0 0 0 0 9
City 1,513.79
County 91.18
9.UF of E3'e e o 0 0 0 o e o e o 9�drt3
City 1,488.89
County 88.19
qb b t
A composite recycling percentage for
City & County based on new characterization
studies completed by CRT.
Waste Diversion 2010/jr
02/11/10
0 09 9500151382
BILL TO:
COSTA MESA SANI DIST
628 W 19TH ST
COSTA MESA CA 92627
INVOICE
AREA 9
R- ECE1VED
Meeting Date Item Number
02/25/10 V. B. 5.
FEB0 5 2010 401 TO PAY BY CREDIT v`z
nn CARD, PLEASE FILL
COSTA MESA SANJARY DISTRILI N INFORMATION BACK
OF REMITTANCNC E
INVOICE #: INVOICE DATE:
15138 2/01/10
COSTA MESA SANI DIST AREA 9
P.O. BOX 1200
COSTA MESA CA 92627
09-
CUSTOMERR #2
PREVIOUS AMOUNT DUE PAYMENTS CURRENT CHARGES TOTAL DUE
162,048.60 162,048.60 156,799.95 156,799.95
Please detach here and return with your payment CHECK #
CR TRANSFER, INC.
■•
DESCRIPTION'.,,,,
• ■
•
TOTAL
1/02/10
RESIDENTIAL WASTE
15
133.70
52.220
6,981.81
1/04/10
RESIDENTIAL WASTE
15
162.01
52.220
8,460.16
1/05/10
RESIDENTIAL WASTE
15
143.95
52.220
7,517.07
1/06/10
RESIDENTIAL WASTE
15
134.98
52.220
7,048.66
1/07/10
RESIDENTIAL WASTE
15
150.91
52.220
7,880.52
1/08/10
RESIDENTIAL WASTE
15
134.62
52.220
7,029.86
/10
RESIDENTIAL WASTE
16
16B.9,2
52.220
8,821.00
�11
/12/10
RESIDENTIAL WASTE �,15�1�3�b38x��532�220r7,
,�,2" ctrl"h
�,
121.76
1/13/10
RESIDENTIAL WASTE
15}5 ;7;
r22 »2Ov.7,
079.47
1/14/10
I t,k5'
RESIDENTIAL WASTE Y`
15340:45
-�
h?f� 7, 334.30
1/15/10
RESIDENTIAL WASTE
15
141.25
„522:20
52.220
7,376.08
1/18/10
RESIDENTIAL WASTE..
16
., 15,2- .05
,.,.n.,. 5,2 22,_0
7, 940.05
1/19/10
ZH"'�xss..t�d�s
RESIDE TIAL WASTES
15
'131..86
52 220
,
6,885.73
1/20/10
RESIDENTFIkL WASTE
13
.127 .';86,,
5,2 220
6, 676.85
1/21/10
REST =DENTIAL WASTE'`
x'15
134.13
5-2 X20
7,004.27
1/22/10
.__ ...
RES °IDENTIAL "WASTE ;..
12
:12001
52.:220_'
6, 266 . 92
1/25/10
RESIDENTIAL WASTE
:16'':W186:41
52.220
9,734.33
1/26/10
RESIDENTIAL WASTE
15
148.84
52.220
7,772.42
1/27/10
RESIDENTIAL WASTE
14
125.03
52.220
6,529.07
1/28/10
RESIDENTIAL WASTE
15
151.02
52 22.0
7,886.26
1/29/10
RESIDENTIAL WASTE
13
14'2 73
52 22'0
7,453.36
q ¢
.
APPMW By
wpim-0 By
LA
C L AW oot
V
TOTALS
310
3002.68
156,799.95
IF YOU HAVE ANY QUESTIONS REGARDING ANY PART OF THIS INVOICE, PLEASE CALL:
*IOUS AMOUNT DUE PAYMENTS CURRENT CHARGES TOTAL DUE
162,048.60 162,048.60 156,799.95 F156,799.95
CUSTOMER #: 0 9- 9 2 INVOICE # 15138
P.O. BOX 1200
OVERDUE AMOUNTS SUBJECT TO FINANCE CHARGE
('/14) 626 -yU4y
INVOICE TOTAL
156799.95
INVOICE
�FER-
09 000151393
BILL TO:
COSTA MESA SANI DIST -SA HGT
628 W 19TH ST
COSTA MESA CA 92627
DECEIVED
FEB 0 5 2010
PM 93 WARI DISTRICT
INVOICE #:
15139
MAIL PAYMENT TO:
C em Number
P. V. B. 5.
STANTON, CA 90680 -0125
TERMS: NET 10 DAYS
TO PAY BY CREDIT =VIA
CARD, PLEASE FILL
IN INFORMATION ON BACK
OF REMITTANCE
INVOICE DATE:
.2/01/10
COSTA MESA SANI DIST -SA HGT
P.O. BOX 1200
COSTA MESA CA 92627
09- CUSTOMER #8
PREVIOUS AMOUNT DUE PAYMENTS CURRENT CHARGES TOTAL DUE
12,990.78 12,990.78 9,366.70 9,366.70
Please detach here and return with your payment CHECK #
CR TRANSFER, INC.
DATE O e e •
1/06/10 RESIDENTIAL WASTE 4 46.73 52.220 2,440.24
1/12/10 RESIDENTIAL WASTE 1 7.78 52.220 406.27
1/13/10 RESIDENTIAL WASTE 3 29.50 52.220 1,540.49
1/19/10 RESIDENTIAL WASTE 1 9.85 52.220 514.37
1/20/10 RESIDENTIAL WASTE 4 38.68 52.220 2,019.87
1/26/10 RESIDENTIAL WASTE 1 7.01 52.220 366.06
1/27/10 RESIDENTIAL WASTE 4 39 82 52.220 2,079.0
t `�
,
z
g
GL _ 431
"LAW
TOTALS 18 179.371 9,366.70/
IF YOU HAVE ANY QUESTIONS REGARDING ANY PART OF THIS INVOICE, PLEASE CALL.
PREVIOUS AMOUNT DUE PAYMENTS CURRENT CHARGES TOTAL DUE
12,990.78 h 12,990.78 9,366.70 9,366.7
CUSTOMER #: 0 9 - 11 8 INVOICE # 15139
P.O. BOX 1200
OVERDUE AMOUNTS SUBJECT TO FINANCE CHARGE
� /14) bzt -yU4�
INVOICE TO
707
\Tl Pnnir,i �� G +r�rlari 4':,nei
�3prd
nn01
4K Fun
Meeting Date Item Number
2/25/10 V. B. 7.
KELM
Pancake Breakfast & Expo • 7 -10 am at Estancia High
The run is through scenic Fairview Park, with the start and finish at Jim Scott Stadium.
Contact Karen Barloon (949) 515 -6545 or kbarloon @nmusd.us Online at CostaMesaCommunityRun.com or active.com
Current Sponsors ��-
ORANIiE C.UASG —��
T W. p h-IP ro- 9.1 Costa Mesa
• . 1. • .. ,.••,•••• •,• �•,,• •. ��-. %0t T11(*0 %,ST 111:TIt0
C A R B Kiwanis' 7IL"g A40ULAVCETERVtC,- costa Mesa THETUtEISNOVG' �
Entry form Costa Mesa Community Run April 24, 2010
FIRST NAME
ADDRESS
PHONE
EMAIL
LAST NAME SEX AGE ON RACE DAY
CITY
STATE ZIP
HOW DID YOU HEAR ABOUT THIS EVENT?
Waiver and Assumption of Risk (must be signed)
In consideration of this entry for acceptance, I hereby for myself, my heirs, executors, and
administrators, waive any and all rights of claims for damages against the City of Costa Mesa, the
,O
ewport Unified School District, USTAF, the event organizer, Estancia/Tewinkle /Costa Mesa school
undations, Costa Mesa Community Foundation, and all their sponsors, or any organization or
Idividual associated with the above for any and all injuries sustained by me in this event. I will
additionally permit the free use of my name and pictures in newspapers, broadcasts, telecasts, etc. I
further attest and verify that I am physically fit and have sufficiently trained for the competition of this
race and that my condition has been verified by a licensed doctor.
SIGNATURE OF ATHLETE (Parent if under 18 years of age) DATE
T -shirt Size (please circle)
Adult: S M L XL XXL Youth: YL
Early Registration After 4/20
5K $ 25.00 $ 30.00
2K $ 20.00 $ 25.00
5K Teams (5 runners) $ 100.00 $ 150.00
Team Name:
Each runner is required to sign a registration form. Please return all 5 in one envelope.
T -shirt Only (non - runner) $10.00 ea. x = $
Pancake Breakfast $ 5.00 ea. x = $
Donation $
Costa Mesa Community Run Total $
c/o Costa Mesa Community Foundation
P.O. Box 10268, Costa Mesa, CA 92627
Please make check payable to Costa Mesa Community Foundation and
send to the address above. For credit card payment please pay online at
Active.com /active.
•
itCOSTA MESA NITARY DISTRICT
CAPITAL IMPROVEMENT PROGRAM
2009-2010
PROJECT:
-3 Update SCADASystem----.------
__L83
T�
PROJECT MANAGER:
Jorn Fauth, Operations Manager
DESCRIPTION:
Upgrade telemetry reporting system at ali 20 pumping stations to increase relability
and avoid SSOs.
START DATE:
27 Aug -09
COMPLETION DATE:
31-Mar-10
STATUS REPORT:
As of 2/25/10, installation and reprogramming is approximately 61% complete.
FINANCIAL STATUS:
Account Number
-----Expenditures Encumbrances-IT-
Budget
Balance 1
160,202 145,994
l
208
#183-3
20�
Total
160,202 j 1 145,994
14,208
•
_0
og
� Y
MQTaR�LA • ::' T
Costa Mesa Sanitary District
ESN System
Status Report
2/8/2010
Project Completion 61%
•
•
•
•
•
f j
1
E
i
E
c
1(
11
1�
1`
1e
1E
1E
i1
1E
1f
2(
21
2.
2'
2e
2`.
2E
27
2E
2f
1
Costa Mesa Status Report 2/8110
Start C;mmnlata 6n_76%
Costa
7/16/09
2/9/10
3Mesa
r. < >.g...
Pro j. kickoff meetings
9/16/09
9/16/09
100%
Functional Specification Dev.
9/16/09
12/22109
90%
Walk Down Sites
9/14/09
9/16/09
100%
Radio Survey
9/16/09
12/15/09
100%
Equipment
z:
z
s:96%
Order Equipment
10/10/09
10/10/09
100%
Order Software
10/10/09
10/10/09
100%
Order Communication Equipment
10/10/09
1/10/10
100%
Receive Equipment
10/30/09
2/9/10
100%
Stage Equipment In -house
10/30/09
12/29/09
100%
Test E ui ment/ r . In -house
10/30/09
2/12101
75%
Integration
Create 1/0 List
9/14/09
9/16/09
100%
Dev. Code
9/14/09
10/15/09
100%
Dev. Interface
9/14/09
2/12/01
90%
Report Generation
10/14/09
3/14/01
60%
Test simulate logic
10/15/09
2/12/01
75%
Test Interface to HMI
10/15/09
2/12/01
75%
Test complete system In house
10/15/09
2/12/01
75%
Installation
3
-
r''JO%
Ship hardware
11/4/09
2/17/01
0%
Install Radio Equipment
11/4/09
2/17/01
0%
Install Antennas Main Facility
11/4/09
2/17/01
0%
Field tests stem
11/4/09
3/14/01
0%
Asbuitt Documents
L
max'
Program documentation
9/14/09
3/14/01
50%
System documentation
9/14/09
3/14/01
50%
System Test Plan
9/14/09
3/14/01
1 50%
System Training
11/25/09
3/14/01
0%
Antenna Move to New Building
20%
Field tests stem
0%
Jsing current System as a
Templete and adding the new
uctionallity to the Specification
Ne did site surveys and
Maintenance on the Moscad's in
'repeoration of the new
;ommunications install
Domplete
Dnce the Radio Survey is complete
and we are satisfied with the results
.hen we can order the
ommunications
Staging Radios in Shop. Testing
)peration
Delayed due to Radio interface.
This has been resolved
Ne are using the Current 1/0 listing
Code is developed but will be
modified for the Radio at each site.
Tied in a set of new radios -
modified the code for the radio
:elementry
Ne will be field testing during the
- onversion of stations
Depends on Timing with Customer
Met with Karl at new Building -
came to an agreement on the
antenna Location
Be fore we start the site conversion we will install the central antenna as soon as 2/17/01
e
is
•
Meeting Date Item Number
02/25/10 V. C. 2.
HOWARD S. WRIGHT CONSTRUCTORS
GENERAL CONTRACTORS
1901 Nancita Circle
Placentia, CA 92870
INVOICE
Costa Mesa Sanitary District
626 W. 19th Street
Costa Mesa, CA 92627
CMSD Corporate Yard New Bldg & Site Imp
174 W. Wilson Street
Costa Mesa, CA 92627
Billing for work performed through
Contrail Amount
C. O. Amount
Total Contract Amount
Work Completed To Date
Less Retention Q 5%
Less Previously Wed
TOTAL AMOUNT DUE
Date: 1/25/2010
Invoice: 68519 -005
HSWCC Job #: 68519
January 31, 2010
2,161,546.00
22,164.28 ✓/
2,183,710.28 ✓
567,511.37
28,375.57
539,135.80 f
449,474.00
89,661.80
CIH5r ->
-d Ely DOW
a BY
oL aoot
a.Acot-
COSTA MESA SANITARY DISTRICT
CAPITAL IMPROVEMENT PROGRAM
2009-2010
PROJECT: ! #183 -2 Bristol Street Sewer Improvements n/o Randolph
PROJECT MANAGER: IRob Hamers, District Engineer
DESCRIPTION: The p roj ect is art of the District's Hot Spot Abatement Program and will remove
--1three large sags from a section of 8" sewer main on Bristol Street that serves the
i Camp and Lab developments
START DATE: !Fall 2010
COMPLETION DATE: Late 2010
STATUS REPORT:
_2
2/25/10 - Existing Gas Company and Southern California Edison company lines have been found extremely close to
the existing sewer, which is scheduled for removal and replacement due to three large sags in the line. Meetings
are being arranged with the utilities to discuss options for sewer construction.
FINANCIAL STATUS through 1/31/10:
Account Number
Budget
Expenditures
j
f Encumbrances
j Balance
#183-2
158,017
1
58,017
201
,Total
158,017
158,017
9
E
COSTA MESA AITARY DISTRICT
CAPITAL IMPROVEMENT PROGRAM
2009-2010
PROJECT:
#187 District Yard
PROJECT MANAGER:
Rob Hamers, District Engineer
DESCRIPTION:
START DATE:
Construction of new District Yard at 174 W. Wilson Street, Costa Mesa
of May 2010
ii . L -----------
----------
COMPLETION DATE: JEnd
STATUS REPORT:
As of 2/25/10, construction is approximately 50% complete. Howard S. Wright superintendent and project managers provide detailed
advanced review of aill items thereby insuring continuing successful progress.
FINANCIAL STATUS through 1/31110:
I
I Expenditures
Encumbrances
Balance l---
__J
Account Number
Bud et
187
- 3O
3
Total
2,505,349
2,605.,344-9
—S3-5,089
1,970,260
1,970,260
i
COSTA MESA SANITARY DISTRICT
CAPITAL IMPROVEMENT PROGRAM
2009-2010
PROJECT: i# 188 Coversion of Sewer Atlas to GIS
PROJECT MANAGER: !Rob Hamers, District Engineer
-----------
DESCRIPTION: ,Conversion of hand-drawn sewer atlas to electronic GIS format; preparation of sewer
�cleaning maps and schedule- preparation of Computerized Maintenance Management
'!Systern (CMMS); and preparation of Hydraulic Modeling program.
--- --- ------ -
START DATE: '26-Oct-09
COMPLETION DATE: 30- Sep -11
STATUS REPORT:
As of 2/25/10, 100% of the GIS sewer asset data has been updated/corrected based on CMSD's lateral atlas; 40% of the data has been QA/QCd
by CMSD; 100% of the wastewater drainage water sheds have been created; and 100% of the pipe segments have been updated with their
appropriate cleaning frequency. Laterals are currently being created in the GIS.
FINANCIAL STATUS throuqh 1/31/10:
Account Number Budget Ex penditures Encumbrances Balance I
#188 194875 194,875-1
20i
Total 194,875
0 0 is
Meeting Date Item Number j
02125/10 V. D. 1.
COSTA X\ 1.
... an .Independent Specia[ District
To:
Board of Directors
Via:
Scott Carroll, General Manager
From:
Sherry Kallab, Administration Manager 4
Date:
February 25, 2010
Subject:
Financial Reports as of January 31, 2010
Summary
Staff is providing the Board with the Financial Reports as of January 31, 2010.
® Staff Recommendation
Staff recommends the Board approve and accept the Financial Reports as of January
31, 2010 as submitted.
Analysis
The financial highlights for the month of January 2010 are as follows:
Revenues
During the month of January grant funds in the amount of $142,256 for.the OC Waste
& Recycling 2008 -09 Grant were received.
Expenditures
As of January 31, 2010 the solid waste fund had expenditures of $2,657,267 leaving
47.87 %, or $2,440,043 of the $5,097,310 budget available. As of January 31, 2010
the liquid waste fund operations and maintenance expenditures were $1,247,960
leaving 62.89 %, or $ 2,114,859 of the $3,362,819 budget available. The transfer out
in the amount of $463,790 from the Liquid Waste Fund to the Facilities Revolving
Fund remains outstanding.
Legal Review
None.
Protecting ourcommunity's health by providing sof:dwaste andsewercoffection services
crosdca.gov
Board of Directors
January 28, 2010
Paqe 2 of 2
Financial Review
With five months left in the fiscal year, the District has a remaining cash balance in the
following funds
Solid Waste: $ 4,511,903
Liquid Waste: $ 8,426,005
Sewer Construction: $ 100,000
Facilities Revolving: $ 1,570,938
Committee Recommendation
Not applicable
Public Notice Process
Copies of this report are on file with the entire agenda packet at District Headquarters.
Alternative Actions
1. Refer the matter back to staff
Attachments
1. Balance Sheet as of January 31, 2010
2. Revenue Analysis Report for the period of January 2010
3. Expense vs. Budget Report for the period of January 2010
•
•
General Ledger
Balance Sheet COSTA 9WE5A SAXITARTOISTRICT
19
- - -an Independent Speciid oistrict
User; tgonzalez
Printed: 02/02/2010 - 1:09 P
Period Ending 7
Fiscal Period 7, 2010
Description
Amount
Solid Waste Fund
Assets
Cash in Bank
4,511,902.75
Charges/Taxes Receivable
83,793.59
Total Assets
4,595,696.34
Liabilities
Compensated Absences Payable
6,378.06
Deferred Revenue
8,926.67
l �
�J
Total Liabilities 15,304.73
Fund - Balance
Reserved for Life Insurance 25,000.00
Reserve for Operating 807,000.00
Unreserved Undesignated RE 3,181,511.48
Total Fund - Balance 4,013,511.48
Retained Earnings: 566,880.13
Total Fund Balance and Retained Earnings: 4,580,391.61
Total Liabilities, Fund - Balance and Retained Earnings: 4,595,696.34
GL - Balance Sheet ( 02/02/2010 - 1:09 PM ) Page 1
Description Amount
Liquid Waste Fund to
Assets
Cash In Bank
8,426,004.53
Petty Cash /Change Funds
700.00
Accounts Receivable
104,855.88
Charges /Taxes Receivable
51,912.18
Land
77,964.00
Property Rights
4,025.00
Building & Structures
1,340,797.29
Subsurface Sewer Lines
26,632,870.05
Office Furniture & Equipment
299,853.45
Machinery & Equipment
618,203.35
Vehicles
216,313.81
Construction In Progress
345,941.74
Accumulated Deprec - Vehicles
(76,757.25)
Accumulated Deprec - Buildings
(445,945.06)
Accum Deprec - Subsurface Line
(12,411,864.34)
Accumulated Deprec - Office Eq
(76,988.29)
Accumulated Deprec - Equipment
(324,613.55)
Total Assets 24,783,272.79
Liabilities
Accounts Payable
822.09
Compensated Absences Payable
51,759.11
Retention's Payable
122,086.72
PERS Medical
6,053.18
Dental Insurance
687.5
Vision Insurance
22.0
Employee Insurance
737.43
Total Liabilities 182,168.14
Fund - Balance
Reserved for Capital Outlay
1,294,514.00
Reserved for Sinking Fund
1,895,805.00
Reserved for Earthgke/Emergncy
1,000,000.00
Rsrvd for Impvmnt to Tmsf Swr
1,300,000.00
Investment in Fixed Assets
16,199,800.20
Reserve for Operating
287,000.00
Unreserved Undesignated RE
626,420.27
Total Fund - Balance 22,603,539.47
GL - Balance Sheet ( 02/02/2010 - 1:09 PM ) Page 2
Description
0 Retained Earnings:
•
Total Fund Balance and Retained Earnings:
Total Liabilities, Fund - Balance and Retained Earnings:
Amount
1 ,997,565.18
24,601,104.65
24,783,272.79
GL - Balance Sheet ( 02/02/2010 - 1:09 PM ) Page 3
Description Amount
Sewer Construction Fund
Assets
Cash and Investments 100,000.00
Total Assets 100,000.00
Liabilities
Deposits Payable 100,000.00
Total Liabilities 100,000.00
Retained Earnings: 0.00
Total Fund Balance and Retained Earnings: 0.00
Total Liabilities, Fund - Balance and Retained Earnings: 100,000.00
•
•
GL - Balance Sheet ( 02/02/2010 - 1:09 PM ) Page 4
0
Description Amount
• Facilities Revolving Fund
Assets
Cash and Investments 1,570,938.27
Land 901,691.41
Construction In Progress 248,570.34
Total Assets
2,721,200.02
Fund - Balance
Reserved for Capital Outlay
38,196.56
Investment in Fixed Assets
1,150,261.75
Secured Retained Earnings
2,056,526.07
Total Fund - Balance
3,244,984.38
Retained Earnings:
(523,784.36)
Total Fund Balance and Retained Earnings:
2,721,200.02
Total Liabilities, Fund - Balance and Retained Earnings:
2,721,200.02
0
GL - Balance Sheet ( 02/02/2010 - 1:09 PM ) Page 5
• 0 i
General Ledger
Revenue Analysis COSTA WESA SiWITARTDISTRICT
are Independent SpeeiaCoistrict
User: tgonzalez
Printed: 02/02/2010 - 1:09 P
Period 7, 2010
Account Number Description Budgeted Revenue Period Revenue YTD Revenue Uncollected Balance Percent Received
10
Solid Waste Fund
10- 000000 -3000
Charges for Services
3,000.00
0.00
1,177.69
1,822.31
39.26
10- 000000 -3001
Secured Property Tax
0.00
7,127.52
98,733.53
(98,733.53)
0.00
10- 000000 -3002
Unsecured Property Tax
0.00
2,759.30
7,507.91
(7,507.91)
0.00
10- 000000 -3003
Supplemental Property Tax
0.00
238.46
955.40
(955.40)
0.00
10- 000000 -3004
Homeowner Taxes
0.00
0.00
0.00
0.00
0.00
10- 000000 -3005
Misc- Delq/Penalty/PY Tx
0.00
1,428.65
7,348.59
(7,348.59)
0.00
10- 000000 -3006
Public Utility
0.00
0.00
0.00
0.00
0.00
10- 000000 -3007
Customer Refunds
0.00
0.00
0.00
0.00
0.00
10- 000000 -3100
Licenses & Permits
0.00
0.00
0.00
0.00
0.00
10- 000000 -3300
Investment Earnings
45,000.00
2,465.86
16,740.20
28,259.80
37.20
10- 000000 -3310
Fair Market Value Adjustment
0.00
0.00
(11,977.62)
11,977.62
0.00
10- 000000 -3400
From Other Agencies
0.00
0.00
0.00
0.00
0.00
10- 000000 -3405
Grants
0.00
142,143.69
156,192.06
(156,192.06)
0.00
10- 000000 -3510
Additional Container Charge
115,000.00
0.00
29,875.91
85,124.09
25.98
10- 000000 -3525
Other Charges for Services
0.00
0.00
0.00
0.00
0.00
10- 000000 -3600
Annual Charge
5,140,000.00
126,689.15
2,889,478.94
2,250,521.06
56.22
10- 000000 -3700
Contributions
25,000.00
0.00
25,855.00
(855.00)
10142
10- 000000 -3725
Other Reimbursements
0.00
240.00
2,260.00
(2,260.00)
0.00
10 Totals:
5,328,000.00
283,092.63
3,224,147.61
2,103,852.39
60.51
20
Liquid Waste Fund
20- 000000 -3000
Charges For Services
10,000.00
0.00
18,106.49
(8,106.49)
181.06
20- 000000 -3007
Customer Refund
0.00
0.00
0.00
0.00
0.00
20- 000000 -3100
Sewer Permits
10,000.00
220.00
2,280.00
7,720.00
22.80
20- 000000 -3300
Investment Earnings
85,000.00
9,440.32
41,887.51
43,112.49
49.28
20- 000000 -3310
Fair Market Adjustment
0.00
0.00
(18,751.24)
18,751.24
0.00
20- 000000 -3400
From Other Agencies
1,147,125.00
0.00
534.50
1,146,590.50
0.05
20- 000000 -3500
Permits /Inspection Fees
25,000.00
0.00
3,520.00
21,480.00
14.08
20- 000000 -3505
OCSD Fees -CMSD Share
0.00
0.00
1,468.73
(1,468.73)
0.00
20- 000000 -3515
Sale of Maps & Publications
0.00
0.00
10.00
(10.00)
0.00
20- 000000 -3525
Other Charges for Services
0.00
0.00
0.00
0.00
0.00
GL - Revenue Analysis ( 02/02/2010 - 1:09 PM ) Page l
Account Number Description Budgeted Revenue Period Revenue YTD Revenue Uncollected Balance Percent Received
20- 000000 -3600
Annual Charge
4,994,000.00
144,286.86
2,857,724.46
2,136,275.54
57.22
20- 000000 -3700
Contributions
0.00
0.00
1,300,000.00
(1,300,000.00)
0.00
20- 000000 -3725
Other Reimbursements
0.00
0.00
500.00
(500.00)
0.00
20- 000000 -3995
Transfer In
0.00
0.00
0.00
0.00
0.00
20 Totals:
6,271,125.00
153,947.18
4,207,280.45
2,063,844.55
67.09
21
Sewer Construction Fund
21- 000000 -3300
Investment Earnings
0.00
0.00
0.00
0.00
0.00
21- 000000 -3310
Fair Market Value Adj
0.00
0.00
0.00
0.00
0.00
21 Totals:
0.00
0.00
0.00
0.00
0.00
30
Facilities Revolving Fund
30- 000000 -3210
Fixture Fees
0.00
0.00
4,192.50
(4,192.50)
0.00
30- 000000 -3220
Sewer Connection Fees
0.00
0.00
0.00
0.00
0.00
30- 000000 -3300
Investment Earnings
0.00
2,497.21
13,255.11
(13,255.11)
0.00
30- 000000 -3310
Fair Market Value Adjustment
0.00
0.00
(6,143.29)
6,143.29
0.00
30- 000000 -3340
Rental Revenue
0.00
0.00
0.00
0.00
0.00
30- 000000 -3525
Other Charges for Services
0.00
0.00
0.00
0.00
0.00
30- 000000 -3995
Transfer In
463,790.00
0.00
0.00
463,790.00
0.00
30 Totals:
463,790.00
2,497.21
11,304.32
452,485.68
2.44
Report Totals:
12,062,915.00
439,537.02
7,442,732.38
4,620,182.62
61.70
GL - Revenue *sis ( 02/02/2010 - 1:09 PM ) 0 0 Page 2
i • 0
General Ledger
Expenses vs. Budget COSTA 9YE,S14 SJW1TJgRT )ISTXICT
M Independent Special District
User: tgonzalez
Printed: 02/02/2010 - 1:09 P
Period 7, 2010
Account Number
Description
Budgeted Amount
Period Amount
YTD Amount
YTD Var Encumbered Amt
Available % Available
10
Solid Waste Fund
10- 100000
Solid Administration
E01
Salary & Benefits
10- 100000 -4001
Regular Salaries
88,900.00
4,737.56
37,442.07
51,457.93
0.00
51,457.93
57.88
10- 100000 -4002
Part-Time Salaries
40,500.00
1,395.00
12,263.64
28,236.36
0.00
28,236.36
69.71
10- 100000 -4003
Board Salaries
8,000.00
419.90
3,138.20
4,861.80
0.00
4,861.80
60.77
10- 100000 -4005
Overtime
4,700.00
0.00
533.06
4,166.94
0.00
4,166.94
88.65
10- 100000 -4007
Auto Allowance
0.00
18.46
18.46
(18.46)
0.00
(18.46)
0.00
10- 100000 -4008
Cell Phone Allowance
0.00
92.29
350.70
(350.70)
0.00
(350.70)
0.00
10- 100000 -4040
Compensated Absences
1,600.00
0.00
0.00
1,600.00
0.00
1,600.00
100.00
10- 100000 -4100
Cafeteria Plan
11,600.00
599.25
4,819.57
6,780.43
0.00
6,780.43
58.45
10- 100000 -4105
Medicare - Employer
2,300.00
103.18
837.19
1,462.81
0.00
1,462.81
63.60
10-100000-4110
FICA - Employer
500.00
116.64
598.28
(98.28)
0.00
(98.28)
(19.65)
10-100000-4115
PERS - Employer
17,500.00
597.20
5,377.07
12,122.93
0.00
12,122.93
69.27
10- 100000 -4120
PERS - Employee
9,700.00
331.62
2,986.25
6,713.75
0.00
6,713.75
69.21
10- 100000 -4125
Deferred Medical - RHS
900.00
47.40
368.38
531.62
0.00
531.62
59.06
10- 100000 -4130
Benefits Admin Costs
300.00
4.97
57.19
242.81
0.00
242.81
80.93
10- 100000 -4135
Unemployment
0.00
0.00
0.00
0.00
0.00
0.00
0.00
10- 100000 -4140
Workers' Compensation
2,000.00
0.00
1,041.87
958.13
0.00
958.13
47.90
Salary & Benefits
188,500.00
8,463.47
69,831.93
118,668.07
0.00
118,668.07
62.95
E03
Professional Services
10- 100000 -4200
Professional Services
7,125.00
0.00
3,149.30
3,975.70
0.00
3,975.70
55.79
10- 100000 -4205
District Manager
39,000.00
1,232.00
35,805.00
3,195.00
0.00
3,195.00
8.19
10- 100000 -4210
Legal Services
35,500.00
3,534.36
17,837.01
17,662.99
0.00
17,662.99
49.75
10- 100000 -4220
Fiscal Services
35,890.00
4,325.30
10,762.50
25,127.50
0.00
25,127.50
70.01
10- 100000 -4225
Medical /Employment Services
100.00
3.20
12.20
87.80
0.00
87.80
87.80
10- 100000 -4300
Contract Services
4,900.00
0.00
208.69
4,691.31
0.00
4,691.31
95.74
10- 100000 -4320
Container Collection Costs
16,100.00
0.00
4,182.63
11,917.37
0.00
11,917.37
74.02
Professional Services
138,615.00
9,094.86
71,957.33
66,657.67
0.00
66,657.67
48.08
E05
Recycling & Disposal
10-100000-4310
Trash Hauler
2,362,000.00
393,700.51
1,377,622.17
984,377.83
0.00
984,377.83
41.67
GL - Expenses vs Budget ( 02/02/2010 - 1:09 PM ) Page 1
Account Number
Description Budgeted Amount
Period Amount
YT,D Amount
YTD Var Encumbered Amt
Available % Available
10- 100000 -4315
Recycling /Disposal
2,158,000.00
175,039.38
1,047,594.36
1,110,405.64
0.00
1,110,405.64
51.45
Recycling & Disposal
4,520,000.00
568,739.89
2,425,216.53
2,094,783.47
0.00
2,094,783.47
46.34
E10
Other Contract Services
10- 100000 -4305
County Collection Fee
15,400.00
0.00
15,428.68
(28.68)
0.00
(28.68)
(0.18)
10- 100000 -4325
Election Costs
0.00
0.00
0.00
0.00
0.00
0.00
0.00
10- 100000 -4330
Building Maintenance
1,450.00
180.35
951.06
498.94
0.00
498.94
34.41
10-100000-4335
Equipment Maintenance
2,670.00
81.65
1,895.35
774.65
0.00
774.65
29.01
Other Contract Services
19520.00
262.00
18,275.09
1,244.91
0.00
1,244.91
6.37
E15
Materials & Supplies
10-100000-4400
Office Supplies
2,000.00
41.96
442.07
1,557.93
0.00
1,557.93
77.89
10- 100000 -4405
MultiMed /Blueprint /Copies /Sub
1,210.00
4.47
161.57
1,048.43
0.00
1,048.43
86.64
10-100000-4410
Postage
7,960.00
7.72
6,179.70
1,780.30
0.00
1,780.30
22.36
10- 100000 -4420
Public Info /Ed /Community Prom
22,725.00
412.57
15,030.29
7,694.71
0.00
7,694.71
33.86
10- 100000 -4425
Small Tools /Equipment
1,000.00
0.00
0.00
1,000.00
0.00
1,000.00
100.00
Materials & Supplies
34,895,00
466.72
21,813.63
13,081.37
0.00
13,081.37
37.48
E20
Professional Development
10- 100000 -4500
Prof Membership /Dues
9,310.00
111.00
8,059.40
1,250.60
0.00
1,250.60
13.43
10- 100000 -4505
Stal'I'Development
1,030.00
9.70
572.19
457.81
0.00
457.81
44.44
10-100000-4510
Travel /Meals /Lodging
2,390.00
50.44
748.27
1,641.73
0.00
1,641.73
68.69
10- 100000 -4520
Mileage Reimbursement
1,500.00
629.15
1,371.37
128.63
0.00
128.63
8.57
Professional Development
14,230.00
800.29
10,751.23
3,478.77
0.00
3,478.77
24.44
E25
Liability Insurance
10- 100000 -4550
Liability Insurance
6,500.00
0.00
5,751.75
748.25
0.00
748.25
11.51
Liability Insurance
6,500.00
0.00
5,751.75
748.25
0.00
748.25
11.51
E30
Utilities
10-100000-4600
Telephone
750.00
100.73
378.29
371.71
0.00
371.71
49.56
10- 100000 -4605
Cellular Service
650.00
0.00
56.44
593.56
0.00
593.56
91.31
10- 100000 -4610
Gas - Building
75.00
4.56
12.49
62.51
0.00
62.51
83.34
10-100000-4615
Water - Building
200.00
19.00
64.35
135.65
0.00
135.65
67.82
10- 100000 -4620
Electric - Building
900.00
42.52
449.54
450.46
0.00
450.46
50.05
Utilities
2,575.00
166.81
961.11
1,613.89
0.00
1,613.89
62.67
GL - Expenses 0dget ( 02/02/2010 - 1:09 PM ) • 0 Page 2
GL - Expenses vs Budget ( 02/02/2010 - 1:09 PM ) Page 3
Amt
Available
*ailable
Account Nu*
Description
Budgeted Amount
Period Amos
YTD Amount
YTD Var Encumbered
E40
Fixed Assets
10- 100000 -4700
Depreciation
0.00
0.00
0.00
0.00
0.00
0.00
0.00
10- 100000 -4750
Gain /Loss Disposal of Asset
0.00
0.00
0.00
0.00
0.00
0.00
0.00
Fixed Assets
0.00
0.00
0.00
0.00
0.00
0.00
0.00
E45
Debt Service
10- 100000 -4800
Principal Payment
0.00
0.00
0.00
0.00
0.00
0.00
0.00
10- 100000 -4850
Interest Payment
0.00
0.00
0.00
0.00
0.00
0.00
0.00
Debt Service
0.00
0.00
0.00
0.00
0.00
0.00
0.00
E50
Other Financing Uses
10- 1000004900
Other Financing Uses
0.00
0.00
0.00
0.00
0.00
0.00
0.00
Other Financing Uses
0.00
0.00
0.00
0.00
0.00
0.00
0.00
E55
Non Operating - Other
10- 100000 -4950
Non - Operating Expense
0.00
0.00
0.00
0.00
0.00
0.00
0.00
10- 100000 -4990
Contingency
97,775.00
0.00
0.00
97,775.00
0.00
97,775.00
100.00
Non Operating - Other
97,775.00
0.00
0.00
97,775.00
0.00
97,775.00
100.00
10- 100000 Totals:
5,022,610.00
587,994.04
2,624,558.60
2.398,051.40
0.00
2,398,051.40
47.74
10- 100001
Sharps Program
E60
Special Programs
10- 100001 -4300
Sharps Program
24,000.00
1,738.53
14,944.57
9,055.43
0.00
9,055.43
37.73
Special Programs
24,000.00
1,738.53
14,944.57
9,055.43
0.00
9,055.43
37.73
10- 10000 1 Totals:
24,000.00
1,738.53
14,944.57
9,055.43
0.00
9,055.43
37.73
10- 100002
Household Hazardous Waste
E60
Special Programs
10- 100002 -4300
Household Hazardous Waste
25,000.00
727.50
15,270.93
9,729.07
0.00
9,729.07
38.91
GL - Expenses vs Budget ( 02/02/2010 - 1:09 PM ) Page 3
Account Number
Description Budgeted Amount Period Amount YTD Amount VTD Var Encumbered Anrt Available % Available
GL - Expenses 0get ( 02/02/2010 - 1:09 PM )
727.50
Special Programs
25,000.00
0.00
10- 100002 Totals:
25.000.00
10- 100003
Telephone Book Recycling
9,729.07
E60
Special Programs
9,729.07
10- 100003 -4420
Telephone Bk Recycling Progra
17,000.00
14,831.22
Special Programs
17,000.00
14,831.22
10- 100003 Totals:
17,000.00
10- 100004
Large Item Pick -up
E60
Special Programs
87.24
10-100004-4310
Anti- scavenging
5,000.00
Special Programs
5,000.00
87.24
10- 100004 Totals:
5,000.00
10- 100005
Used Tire Roundup
0.00
E60
Special Programs
0.00
10- 100005 -4300
Used Tire Roundup
1,200.00
0.00
Special Programs
1,200.00
0.00
10- 100005 Totals:
1,200.00
10- 100008
Educational Tours
5,000.00
E60
Special Programs
324.60
10- 100008 -4420
Educational Tours
2,500.00
875.40
Special Programs
2,500.00
GL - Expenses 0get ( 02/02/2010 - 1:09 PM )
727.50
15,270.93
9,729.07
0.00
9,729.07
38.91
727.50
15,270.93
9,729.07
0.00
9,729.07
38.91
0.00
2,168.78
14,831.22
0.00
14,831.22
87.24
0.00
2,168.78
14,831.22
0.00
14,831.22
87.24
0.00
2,168.78
14,831.22
0.00
14,831.22
87.24
0.00
0.00
5,000.00
0.00
5,000.00
100.00
0.00
0.00
5,000.00
0.00
5,000.00
100.00
0.00
0.00
5,000.00
0.00
5,000.00
100.00
0.00
324.60
875.40
0.00
875.40
72.95
0.00
324.60
875.40
0.00
875.40
72.95
0.00
324.60
875.40
0.00
875.40
72.95
0.00
0.00
2,500.00
0.00
2,500.00
100.00
0.00
0.00
2,500.00
0.00
2,500.00
100.00
• 0 Page 4
Account Nue
Description Budgeted Amount Period Amoo YTD Amount YTD Var Encumbered Amt Available Saflable
GL - Expenses vs Budget ( 02/02/2010 - 1:09 PM ) Page 5
10- 100008 Totals:
2,500.00
0.00
0.00
2,500.00
0.00
2,500.00
100.00
10 Totals:
5,097,310.00
590,460.07
2,657,267.48
2,440,042.52
0.00
2,440,042.52
47.86
20
Liquid Waste Fund
20- 200000
Liquid Administration
E01
Salary & Benefits
20- 200000 -4001
Regular Salaries
542,900.00
42,638.37
258,721.75
284,178.25
0.00
284,178.25
52.34
20- 200000 -4002
Part-Time Salaries
15,700.00
155.00
4,937.56
10,762.44
0.00
10,762.44
68.55
20- 200000 -4003
Board Salaries
71,700.00
3,779.10
28,243.80
43,456.20
0.00
43,456.20
60.60
20- 200000 -4005
Overtime
12,900.00
0.00
4,797.72
8,102.28
0.00
8,102.28
62.80
20- 200000 -4007
Auto Allowance
2,160.00
166.16
166.16
1,993.84
0.00
1,993.84
92.30
20- 200000 -4008
Cell Phone Allowance
5,000.00
461.51
1,938.34
3,061.66
0.00
3,061.66
61.23
20- 200000 -4040
Compensated Absences
12,300.00
0.00
0.00
12,300.00
0.00
12,300.00
100.00
20- 200000 -4100
Cafeteria Plan
72,300.00
5,393.25
33,436.55
38,863.45
0.00
38,863.45
53.75
20- 200000 -4105
Medicare - Employer
10.300.00
740.39
4,682.78
5,617.22
0.00
5,617.22
54.53
20- 2000004110
FICA - Employer
5,400.00
244.37
2,017.65
3,382.35
0.00
3,382.35
62.63
20- 2000004115
PERS - Employer
73,300.00
6,024.74
36,220.31
37,079.69
0.00
37,079.69
50.58
20- 200000 -4120
PERS - Employee
40,700.00
2,984.70
17,848.42
22,851.58
0.00
22,851.58
56.14
20- 2000004125
Deferred Medical - RNS
5,500.00
426.33
2,540.74
2,959.26
0.00
2,959.26
53.80
20- 200000 -4130
Benefits Admin Costs
3,420.00
44.78
514.29
2,905.71
0.00
2,905.71
84.96
20- 2000004135
Unemployment
0.00
0.00
0.00
0.00
0.00
0.00
0.00
20- 200000 -4140
Workers' Compensation
4,000.00
0.00
1,979.56
2,020.44
0.00
2,020.44
50.51
Salary & Benefits
877,580.00
63,058.70
398,045.63
479,534.37
0.00
479,534.37
54.64
E03
Professional Services
20- 200000 -4200
Professional Services
64,375.00
0.00
31,398.68
32,976.32
0.00
32,976.32
51.22
20- 200000 -4205
District Manager
72,000.00
2,288.00
66,495.00
5,505.00
0.00
5,505.00
7.64
20- 200000 -4210
Legal Services
100,000.00
8,986.64
58,776.09
41,223.91
0.00
41,223.91
41.22
20- 200000 -4215
Engineering/Architectual Sery
90,000.00
7,383.00
44,780.50
45,219.50
0.00
45,219.50
50.24
20- 200000 -4216
Plan Ck /Inspection- Inside
102,000.00
11,441.75
48,426.00
53,574.00
0.00
53,574.00
52.52
20- 200000 -4217
Plan Ck /Inspection- Outside
10,000.00
498.75
7,445.00
2,555.00
0.00
2,555.00
25.55
20- 2000004218
Plan Ck/Inspection -Swr Lateral
40,000.00
1,160.50
17,786.25
22,213.75
0.00
22,213.75
55.53
20- 200000 -4220
Fiscal Services
46,580.00
8,032.70
19,987.50
26,592.50
0.00
26,592.50
57.09
20- 2000004225
Medical/Employment Services
500.00
28.80
109.80
390.20
0.00
390.20
78.04
20- 200000 -4300
Contract Services
3,100.00
108.50
1,195.56
1,904.44
0.00
1,904.44
61.43
Professional Services
528,555.00
39,928.64
296,400.38
232,154.62
0.00
232,154.62
43.92
E10
Other Contract Services
20- 2000004305
County Collection Fee
15,000.00
0.00
15,285.53
(285.53)
0.00
(285.53)
(1.90)
20- 200000 -4325
Election Costs
0.00
0.00
0.00
0.00
0.00
0.00
0.00
GL - Expenses vs Budget ( 02/02/2010 - 1:09 PM ) Page 5
Account Number Description
Budgeted Amount Period Amount YTD Amount YTD Var Encumbered Amt Available % Available
20- 200000 -4330
Building Maintenance
13,050.00
1,622.97
8,559.05
4,490.95
0.00
4,490.95
34.41
20- 200000 -4335
Equipment Maintenance
24,030.00
734.77
18,841.97
5,188.03
0.00
5,188.03
21.59
Other Contract Services
52,080.00
2,357.74
42,686.55
9,393.45
0.00
9,393.45
18.03
E15
Materials & Supplies
20- 200000 -4400
Office Supplies
1 6,000.00
377.41
3,978.13
12,021.87
0.00
12,021.87
75.13
20- 200000 -4405
MultiMed /Blueprints /Copies /Su
5,840.00
732.87
2,218.73
3,621.27
0.00
3,621.27
62.00
20- 200000 -4410
Postage
15,640.00
5,069.49
6,652.69
8,987.31
0.00
8,987.31
57.46
20- 200000 -4420
Public Info /Ed /Community Prom
18,375.00
0.00
2,373.54
16,001.46
0.00
16,001.46
87.08
20- 200000 -4425
Small Tools /Equipment
2,000.00
0.00
0.00
2,000.00
0.00
2,000.00
100.00
Materials & Supplies
57.855.00
6,179.77
15,223.09
42,631.91
0.00
42,631.91
73.68
E20
Professional Development
20- 200000 -4500
Prof Membership /Dues
36,360.00
6,776.00
29,524.86
6,835.14
0.00
6,835.14
18.79
20- 2000004505
Staff Development
9,270.00
87.30
4,659.56
4.610.44
0.00
4,610.44
49.73
20-200000-4510
Travel /Meals /Lodging
36,110.00
2,565.76
11,485.11
24,624.89
0.00
24,624.89
68.19
20- 200000 -4520
Mileage Reimbursement
250.00
69.90
205.68
44.32
0.00
44.32
17.72
Professional Development
81,990.00
9,498.96
45,875.21
36,114.79
0.00
36.114.79
44.04
E25
Liability Insurance
20- 200000 -4550
Liability Insurance
56,000.00
0.00
49,401.13
6,598.87
0.00
6.598.87
11.78
Liability Insurance
56,000.00
0.00
49,401.13
6,598.87
0.00
6,598.87
11.78
E30
Utilities
20- 200000 -4600
Telephone
6,500.00
906.54
3,404.67
3,095.33
0.00
3,095.33
47.62
20- 200000 -4605
Cellular Service
1,500.00
0.00
938.67
561.33
0.00
561.33
37.42
20- 2000004610
Gas - Building
500.00
41.19
112.52
387.48
0.00
387.48
77.49
20- 200000 -4615
Water- Building
2,000.00
171.00
579.15
1,420.85
0.00
1,420.85
71.04
20- 200000 -4620
Electric - Building
7,000.00
382.72
4,045.82
2,954.18
0.00
2,954.18
42.20
Utilities
17,500.00
1,501.45
9,080.83
8,419.17
0.00
8,419.17
48.11
E40
Fixed Assets
20- 200000 -4700
Depreciation
0.00
0.00
0.00
0.00
0.00
0.00
0.00
20- 200000 -4750
G/L On Disposal of Fixed Asset
0.00
0.00
0.00
0.00
0.00
0.00
0.00
Fixed Assets
0.00
0.00
0.00
0.00
0.00
0.00
0.00
E50
Other Financing Uses
GL - Expenses *get ( 02/02/2010 - 1:09 PM ) 0 0Page 6
GL - Expenses vs Budget ( 02/02/2010 - 1:09 PM ) Page 7
Aaflable
Account Nus
Description Budgeted
Amount
Period Amoo
YTD Amount
YTD Var Encumbered
Amt
Available
20- 200000 -4900
Other Financing Uses
0.00
0.00
0.00
0.00
0.00
0.00
0.00
Other Financing Uses
0.00
0.00
0.00
0.00
0.00
0.00
0.00
E55
Non Operating - Other
20- 200000 -4950
Non Operating Expense
0.00
0.00
0.00
0.00
0.00
0.00
0.00
20- 200000 -4990
Contingency
0.00
0.00
0.00
0.00
0.00
0.00
0.00
20- 200000 -4995
Transfer Out
463,790.00
0.00
0.00
463,790.00
0.00
463,790.00
100.00
Non Operating - Other
463,790.00
0.00
0.00
463,790.00
0.00
463,790.00
100.00
20- 200000 Totals:
2,135,350.00
122,525.26
856,712.82
1,278,637.18
0.00
1,278,637.18
59.88
20- 200001
Sewer Maint
E25
Liability Insurance
20-200001-4550
Swr Liability Insurance
10,000.00
468.46
9,223.90
776.10
0.00
776.10
7.76
Liability Insurance
10,000.00
468.46
9,223.90
776.10
0.00
776.10
7.76
E41
Sewer Maint - Salary/Benefit
20- 200001 -4001
Swr Maint - Regular Salaries
187,600.00
14,094.58
103,585.16
84,014.84
0.00
84,014.84
44.78
20- 200001 -4002
Swr Maint - PT Salaries
0.00
0.00
0.00
0.00
0.00
0.00
0.00
20- 200001 -4005
Swr Maint - Overtime
20,300.00
1,393.66
10,087.88
10,212.12
0.00
10,212.12
50.30
20- 200001 -4040
Compensated Absences
3,700.00
0.00
0.00
3,700.00
0.00
3,700.00
100.00
20-200001-4100
Swr Maint - Cafeteria Plan
28,800.00
2,397.00
15,987.99
12,812.01
0.00
12,812.01
44.48
20- 200001 -4105
Swr Maint- Medicare ER
3,300.00
238.88
1,737.64
1,562.36
0.00
1,562.36
47.34
20-200001-4115
Swr Maint - PERS ER
25,300.00
1,970.04
14,125.19
11,174.81
0.00
11,174.81
44.16
20- 200001 -4120
Swr Maint - PERS EE
14,100.00
986.64
7,074.21
7,025.79
0.00
7,025.79
49.82
20- 200001 -4125
Swr Maint - Def Medical RHS
1,900.00
140.96
1,010.68
889.32
0.00
889.32
46.80
20- 200001 -4130
Benefit Administration
500.00
0.00
74.34
425.66
0.00
425.66
85.13
20- 200001 -4135
Swr Maint - Unemployment
0.00
0.00
0.00
0.00
0.00
0.00
0.00
20- 200001 -4140
Swr Maint - Workers Comp
14,700.00
0.00
7,397.28
7,302.72
0.00
7,302.72
49.67
Sewer Maint - Salary/Benefit
300,200.00
21,221.76
161,080.37
139,119.63
0.00
139,119.63
46.34
E42
Sewer Maint Operations
20- 200001 -4300
Sewer Maint-Claims
0.00
0.00
0.00
0.00
0.00
0.00
0.00
20- 200001 -4305
Sewer Maint -Pump Stn Contract
100,000.00
176.00
7,733.26
92,266.74
0.00
92,266.74
92.26
20- 200001 -4320
Sewer Maint -Sewer Line Maint
275,000.00
0.00
11,400.00
263,600.00
0.00
263,600.00
95.85
20- 200001 -4335
Sewer Maint - Equipment Maint
75,000.00
1,091.51
20,589.21
54,410.79
360.00
54,050.79
72.06
20- 200001 -4350
Sewer Maint - Property Lease
0.00
0.00
0.00
0.00
0.00
0.00
0.00
20- 2000014359
Sewer Maint -Sewer Line Tele
25,000.00
0.00
0.00
25,000.00
0.00
25,000.00
100.00
20- 2000014380
Sewer Maint -FOG Prog Contract
100,000.00
8,249.21
41,197.81
58,802.19
0.00
58,802.19
58.80
GL - Expenses vs Budget ( 02/02/2010 - 1:09 PM ) Page 7
Account Number
Description Budgeted Amount
Period Amount
YTD Amount
YTD Var Encumbered Amt
Available % Available
20-200001-4405
Sewer Maint- MultiMed /Blueprin
0.00
0.00
0.00
0.00
0.00
0.00
0.00
20- 200001 -4425
Sewer Maint-Small Tools /Eq
40,000.00
235.80
2,175.98
37,824.02
0.00
37,824.02
94.56
20- 200001 -4430
Sewer Maint - Material /Supplies
40,000.00
3,332.30
12,954.12
27,045.88
0.00
27,045.88
67.61
20- 200001 -4505
Sewer Maint-Staff Development
5,400.00
50.00
408.00
4,992.00
0.00
4,992.00
92.44
20- 200001 -4510
Sewer Maint-Travel/Meals
500.00
0.00
50.00
450.00
0.00
450.00
90.00
20-200001-4625
Sewer Maint- Water Pumps
4,000.00
154.20
613.37
3,386.63
0.00
3,386.63
84.66
20-200001-4630
Sewer Maint- Electric Pumps
98.000.00
10.835.50
39,184.77
58,815.23
0.00
58,815.23
60.01
Sewer Maint Operations
762.900.00
24,124.52
136,306.52
626,593.48
360.00
626,233.48
82.08
E65
Capital Improvement Program
20- 200001 -4995
Capital Outlay
154,369.00
56,827.31
84,636.77
69,732.23
35,715.57
34,016.66
22.03
Capital Improvement Program
154,369.00
56,827.31
84,636.77
69,732.23
35,715.57
34,016.66
22.03
20- 200001 Totals:
1,227,469.00
102.642.05
391247.56
836.221.44
36,075.57
800,145.87
65.18
20- 200100
Capital Outlay
E65
Capital Improvement Program
20- 200100 -4995
Capital Outlay
0.00
0.00
0.00
0.00
0.00
0.00
0.00
Capital Improvement Program
0.00
0.00
0.00
0.00
0.00
0.00
0.00
20- 200100 Totals:
0.00
0.00
0.00
0.00
0.00
0.00
0.00
20- 200429
Bristol Pump Station
E65
Capital Improvement Program
20- 2004294300
Bristol St Pump - Contract Labor
1. 147, 125.00
8,412.00
543,141.40
603,983.60
0.00
603.983.60
52.65
Capital Improvement Program
1,147,125.00
8,412.00
543,141.40
603,983.60
0.00
603,983.60
52.65
20- 200429 Totals:
1,147,125.00
8,412.00
543,141.40
603,983.60
0.00
603,983.60
52.65
20- 200449
Sinking Fd /Future Sewer Lines
E65
Capital Improvement Program
20- 200449 -4300
Sinking fund #149 /Swr -Contr Sv
0.00
0.00
0.00
0.00
0.00
0.00
0.00
GL - Expenses v get ( 02/02/2010 - 1:09 PM) Page 8 0
Account Nue
Description Budgeted Amount Period Amoulo YTD Amount YTD Var Encumbered Amt Available Aailable
Capital Improvement Program
0.00
0.00
0.00
0.00
0.00
0.00
0.00
20- 200449 Totals:
0.00
0.00
0.00
0.00
0.00
0.00
0.00
20- 200456
Earthquake/Major Emer Swr Rep
E65
Capital Improvement Program
20- 200456 -4300
Earthquake/Emergency -Contr Sv
0.00
0.00
0.00
0.00
0.00
0.00
0.00
Capital Improvement Program
0.00
0.00
0.00
0.00
0.00
0.00
0.00
20- 200456 Totals:
0.00
0.00
0.00
0.00
0.00
0.00
0.00
20- 200459
Televising Swr Lines
E65
Capital Improvement Program
20- 200459 -4300
Televising Swr#159 -Contr Svc
0.00
0.00
0.00
0.00
0.00
0.00
0.00
Capital Improvement Program
0.00
0.00
0.00
0.00
0.00
0.00
0.00
20- 200459 Totals:
0.00
0.00
0.00
0.00
0.00
0.00
0.00
20- 200464
Misc. Swr Work/Manhole Adj.
E65
Capital Improvement Program
20- 200464 -4300
Misc Swr Wk#164 -Cunt Svc
279,600.00
1,238.56
67,870.13
211,729.87
6,216.00
205,513.87
73.50
Capital Improvement Program
279,600.00
1,238.56
67,870.13
211,729.87
6,216.00
205,513.87
73.50
20- 200464 Totals:
279,600.00
1,238.56
67,870.13
211,729.87
6,216.00
205,513.87
73.50
20- 200468
Tustin Pump Stn Remodel
E65
Capital Improvement Program
20- 2004684300
Irvine/Tustin Pump Stn #168 -Con
4,443.00
0.00
0.00
4,443.00
0.00
4,443.00
100.00
Capital Improvement Program
4,443.00
0.00
0.00
4,443.00
0.00
4,443.00
100.00
GL - Expenses vs Budget ( 02/02/2010 - 1:09 PM)
Page 9
Account Number Description
Budgeted Amount Period Amount YTD Amount YTD Var Encumbered Amt Available % Available
GL - Expenses VOget ( 02/02/2010 - 1:09 PM )
0.00
20- 200468 Totals:
4,443.00
20- 200470
Emerg Response Plan Pump Stn
E65
Capital Improvement Program
5,080.00
20- 200470 -4300
Emcrg Pump Plan -Contr Svc
11,280.00
Capital Improvement Program
11,280.00
5,080.00
20- 200470 Totals:
11,280.00
20- 200471
Irvine PS Free Main #171
54.96
E65
Capital Improvement Program
6,200.00
20- 200471 -4300
Irvine PS Free Main #171 -Contr
721,122.00
54.96
Capital Improvement Program
721,122.00
721,122.00
20- 200471 Totals:
721.122.00
20- 200575
OCSD Grant
0.00
E65
Capital Improvement Program
0.00
20- 2005754300
OCSD Grant #175 - Cont Svc
10,000.00
0.00
Capital Improvement Program
10.000.00
0.00
20- 200575 Totals:
10,000.00
20- 200601
Wcstside Abandonment #101
2,402.58
E65
Capital Improvement Program
7,597.42
20- 200601 -4300
Wcstside Aband #101 -Cont Svc
749,941.00
2,402.58
Capital improvement Program
749,941.00
7,597.42
20- 200601 Totals:
749,941.00
GL - Expenses VOget ( 02/02/2010 - 1:09 PM )
0.00
0.00
4,443.00
0.00
4,443.00
100.00
0.00
5,080.00
6,200.00
0.00
6,200.00
54.96
0.00
5,080.00
6,200.00
0.00
6,200.00
54.96
0.00
5,080.00
6,200.00
0.00
6,200.00
54.96
0.00
0.00
721,122.00
0.00
721,122.00
100.00
0.00
0.00
721,122.00
0.00
721,122.00
100.00
0.00
0.00
721,122.00
0.00
721,122.00
100.00
0.00
2,402.58
7,597.42
0.00
7,597.42
75.97
0.00
2,402.58
7,597.42
0.00
7,597.42
75.97
0.00
2,402.58
7,597.42
0.00
7,597.42
75.97
0.00
0.00
749,941.00
0.00
749,941.00
100.00
0.00
0.00
749,941.00
0.00
749,941.00
100.00
0.00
0.00
749,941.00
0.00
749.941.00
100.00
�age 10
GL - Expenses vs Budget ( 02/02/2010 - 1:09 PM ) Page 11
YTD Var Encumbered Amt
Available "Aailable
Account Nume
Description Budgeted
Amount
Period Amoo YTD
Amount
20- 200678
Replace Sewer Bypass #178
E65
Capital Improvement Program
20- 200678 -4300
Rep Swr Bypass #178 -Contr Svc
75,000.00
0.00
0.00
75,000.00
45,436.84
29,563.16
39.41
Capital Improvement Program
75,000.00
0.00
0.00
75,000.00
45,436.84
29,563.16
39.41
20- 200678 Totals:
75,000.00
0.00
0.00
75,000.00
45,436.84
29,563.16
39.41
20- 200679
Building/Grounds Fund #179
E65
Capital Improvement Program
20- 200679 -4300
Bld/Grds Fund #179 -Contr Svc
3,753.00
0.00
1,412.66
2,340.34
0.00
2,340.34
62.35
Capital Improvement Program
3,753.00
0.00
1,412.66
21340.34
0.00
2,340.34
62.35
20- 200679 Totals:
3,753.00
0.00
1,412.66
2,340.34
0.00
2,340.34
62.35
20- 200780
Fog #180
E65
Capital Improvement Program
20- 200780 -4300
Fog Program# 180 - Contract Svc
0.00
0.00
0.00
0.00
0.00
0.00
0.00
Capital Improvement Program
0.00
0.00
0.00
0.00
0.00
0.00
0.00
20- 200780 Totals:
0.00
0.00
0.00
0.00
0.00
0.00
0.00
20- 200882
Analysis of CCTV Results #182
E65
Capital Improvement Program
20- 200882 -4300
Analysis of CCTV Results #182
125,000.00
12,495.00
82,487.26
42,512.74
0.00
42,512.74
34.01
Capital Improvement Program
125,000.00
12,495.00
82,487.26
42,512.74
0.00
42,512.74
34.01
20- 200882 Totals:
125,000.00
12,495.00
82,487.26
42,51174
0.00
42,512.74
34.01
20- 200883
System Wide Repair Prog #183
E65
Capital Improvement Program
20- 200883 -4300
Systm Wide Repair Program #18
1,035,223.00
28,499.33
172,681.13
862,541.87
0.00
862,541.87
83.31
GL - Expenses vs Budget ( 02/02/2010 - 1:09 PM ) Page 11
Account Number
Description
Budgeted Amount
Period Amount
YTD Amount
YTD Var Encumbered Amt
Available % Available
Capital Improvement Program
1,035,223.00
0.00
862,541.87
28,499.33
862,541.87
172,681.13
83.31
20- 200883 Totals:
1,035,223.00
28,499.33
172,681.13
862,541.87
0.00
862,541.87
83.31
20- 200886
Sewer Lateral Program #186
E65
Capital Improvement Program
20- 200886 -4300
Sewer Lateral Program #186
182,205.00
9,377.39
86,679.73
95,525.27
0.00
95,525.27
52.42
Capital Improvement Program
182,205.00
9,377.39
86,679.73
95,525.27
0.00
95,525.27
52.42
20- 200886 Totals:
182,205.00
9,377.39
86,679.73
95,525.27
0.00
95,525.27
52.42
20- 200888
GIs System # 188
E65
Capital Improvement Program
20- 200888 -4300
GIs System #188 Contr Svc
194,875.00
0.00
0.00
194,875.00
0.00
194,875.00
100.00
Capital Improvement Program
194,875.00
0.00
0.00
194,875.00
0.00
194,875.00
100.00
20- 200888 Totals:
194,875.00
0.00
0.00
194,875.00
0.00
194,875.00
100.00
20 Totals:
7,902,386.00
285,189.59
2,209.715.27
5,692,670.73
87,728.41
5,604,942.32
70.92
21
Sewer Construction Fund
21- 200000
Liquid Administration
E55
Non Operating - Other
21-200000-4995
Transfer Out
0.00
0.00
0.00
0.00
0.00
0.00
0.00
Non Operating - Other
0.00
0.00
0.00
0.00
0.00
0.00
0.00
21- 200000 Totals:
0.00
0.00
0.00
0.00
0.00
0.00
0.00
GL - Expenses v get ( 02/02/2010 - 1:09 PM) age 12
Account Numb
Description Budgeted Amount Period AmounOYTD Amount YTD Var Encumbered Amt Available % Qlable
Report Totals: 15,505,045.00 1,085,168.16 5,402,071.43 10,102,973.57
GL - Expenses vs Budget ( 02/02/2010 - 1:09 PM )
0.00
0.00
0.00
0.00
21 Totals:
0.00
0.00
0.00
0.00
30
Facilities Revolving Fund
78.64
0.00
1,970,260.32
78.64
30- 200887
District Yard
E65
Capital Improvement Program
30- 200887 -4300
District Yard
2,505,349.00
209,518.50
535,088.68
1,970,260.32
Capital Improvement Program
2,505,349.00
209,518.50
535,088.68
1,970,260.32
30- 200887 Totals:
2,505,349.00
209,518.50
535,088.68
1,970,260.32
30 Totals:
2,505,349.00
209,518.50
535,088.68
1,970,260.32
Report Totals: 15,505,045.00 1,085,168.16 5,402,071.43 10,102,973.57
GL - Expenses vs Budget ( 02/02/2010 - 1:09 PM )
0.00
0.00
0.00
0.00
1,970,260.32
78.64
0.00
1,970,260.32
78.64
0.00
1,970,260.32
78.64
0.00
1,970,260.32
78.64
87,728.41 10,015,245.16 64.59
Page 13
P
_t
To: Board of Directors
Meeting Date Item Number
02/25/10 V. D. 2.
=�Ej
... an Independent Special District
Via: Scott Carroll, General Manager` _
From: Marc Davis, District Treasurer
Date: February 25, 2010
Subject: Treasurer's Report for the Month of January 2010
ie Summary
Attached is the Treasurer's Report for the month of January 2010. As required by the
District's Statement of Investment Policy, the Treasurer's report delineates all
investment activity during the month.
Staff Recommendation
That the Board of Directors approves the Treasurer's Report for the month of January
2010
Analysis
This report lists the types of securities held in the District's portfolio, the institutions from
which the securities were purchased, maturity dates and interest rates as of January
31, 2010. The District's investments are in compliance with the Statement of
Investment Policy adopted by the Board at the July 23, 2009 regular meeting, as well as
the California Government Code. The market values in this report were provided by our
third party custodian, Bank of New York, except for the Local Agency Investment Fund
(LAIF). The market value of LAW was provided by the State Treasurer's Office. It does
not represent the value of the underlying securities within the pool, but rather the par or
cost amount, which is the amount the District is entitled to withdraw. This reporting
practice is consistent with industry standard practices for similar funds.
Board of Directors
February 25, 2010
Page 2 of 2 _
The weighted average stated rate of return (current yield) for the District's investment
portfolio as of January 31, 2010, was 1.330 %. The yield to maturity of the portfolio was
1.332 %. The District's weighted average interest rate was 77 basis points (0.772 %)
above the daily effective yield of LAIF, which was 0.558% as of January 31, 2010. The
weighted average number of days to maturity for the District's total portfolio was 413
days (1.13 years). The average duration of the underlying securities in LAIF as of
January 31, 2010, which is the most current information available, was 216 days.
The District's investment portfolio is in compliance with its liquidity limitations, which
requires that a minimum of 20.00% of the portfolio must mature within one year. The
percentage of the portfolio maturing in less than one year as of January 31, 2010 was
62.36 %.
As of January 31, 2010, the District has adequate operating reserves necessary to
meet its obligations for the next six months.
Legal Review
Legal review is not required.
Financial Review is
The portfolio was budgeted to earn an average of 2.00% for the year ending June 30,
2010. The earnings on the portfolio fell below 2.00% in October 2009. As discussed
with the Board in December 2009, total investment earnings are projected to fall short
of the budget by approximately $8,000.
Committee Recommendation
The Investment Oversight Committee will review this Treasurer's Report at their
meeting of February 25, 2010.
Public Notice Process
Copies of this report are on file with the entire agenda packet at District Headquarters.
Alternative Actions
1. Refer the matter back to staff
0
•
•
COSTA MESA SANITARY DISTRICT
Treasurer's Report of Pooled Cash and Investments
as of January 31, 2010
Deposits
Active Accounts Bank Balance In Transits
Bank of America $ 418,196.69 -
Reconciling Items - -
Total Active Accounts 418,196.69 - 444,697.88 (26,501.19)
Outstanding
Checks Book Balance
444,697.88 $ (26,501.19)
Market Adjustment
Investments Market Value Increase Decrease Cost
Local Agency Investment Fund $ 8,082,142.33 - $ 8,082,142.33
Money Market/Sweep Account 1,053,704.41 - 1,053,704.41
Federal Agency Securities 5,515,000.00 - 15,500.00 5,499,500.00
Total Investments 14,650,846.74 - 15,500.00 14,635,346.74
Total Pooled Cash & Investments $ 15,069,043.43 $ - $ 460,197.88 $ 14,608,845.55
Costa Mesa Sanitary District
Pooled Cash and Investments by Fund
as of January 31, 2010
CMSD Solid Waste Activities
CMSD Liquid Waste Activities
Total Pooled Cash & Investments
Marcus D. Davis
Treasurer /Director of Finance
3
February 12, 2010
Date
$ 4,511,902.75
10,096,942.80
$ 14,608,845.55
COSTA MESA SANITARY DISTRICT
Investment Activity Summary
as of January 31, 2010
Total investments outstanding as of December 31, 2009
Additions:
Gain on Sale of Investment:
Investment Purchases:
Deductions:
Investment Maturity /Sale Proceeds:
Loss on Sale of Investment:
Investments Called:
Net increase (decrease) in Sweep Account
Net increase (decrease) in LAIF
Total investments outstanding as of January 31, 2010
4
$ 15,178,958.80
(1,000,000.00)
1,008,128.34
(551,740.40)
$ 14,635,346.74
•
•
COSTA MESA SANITARY DISTRICT
Investment and Investment Earnings
as of January 31, 2010
* *Represents the LAIF daily rate at 1/31/10
5
Comments
Interest
CUSIP
Purchase
Maturity
Coupon
Investment
Earned at
Number
Investment
Date
Date
Rate
Cost
01/31/10
n/a
Local Agency Investment Fund
n/a
n/a
0.558%
$ 8,082,142.33
n/a "*
n/a
Bank of New York -Sweep Acct
n/a
n/a
0.010%
1,053,704.41
n/a
3133XRGZ7
Federal Home Loan Bank
06/24/08
06/24/11
3.550%
1,000,000.00
3,648.61
3133XSWG9
Federal Home Loan Bank
02/05/09
02/05/14
2.875%
1,000,000.00
14,055.55
3133XT2W5
Federal Home Loan Bank
02/26/09
02/26/13
3.050%
1,000,000.00
13,131.94
3133XUY56
Federal Home Loan Bank
10/09/09
10/09/13
2.700%
1,000,000.00
8,400.00
3133XWBA6
Federal Home Loan Bank
12/22/09
06/22/12
1.500%
999,500.00
1,625.00
3133XWCG2
Federal Home Loan Bank
12/24/09
12/24/13
2.550%
500,000.00
1,310.42
$ 14,635,346.74
$ 42,171.52
* *Represents the LAIF daily rate at 1/31/10
5
Comments
COSTA MESA SANITARY DISTRICT
Summary of Policy Limitations
as of January 31, 2010
Description
U.S. Treasury Bills
U.S. Treasury Notes
Federal Agency Issues:
FICB
FLB
FHLB
FHLMC
FNMA
FFCB
Other
Banker's Acceptances
Certificates of Deposit
Negotiable Certificates of Deposits
Commercial Paper
Medium Term Corporate Notes
LAIF (Local Agency Investment Fund)
Shares of Benefical Interest
Money Market/Mutual Funds (Sweep Acct)
Total
% of portfolio maturing under one year
% of portfolio maturing over one year
Current %
of Market Value
01/31/10 Maximum %
0.00% UNLIMITED
0.00% UNLIMITED
0.00%
UNLIMITED
0.00%
UNLIMITED
37.64%
UNLIMITED
0.00%
UNLIMITED
0.00%
UNLIMITED
0.00%
UNLIMITED
0.00%
UNLIMITED
0.00%
25%(1)
0.00%
25%
0.00%
25%(1)
0.00%
25%(1)
0.00%
20%(1)
55.17%
40,000,000.00
0.00%
20%
7.19%
10% per fund (2)
100.00%
62.36%
no less than 20%
37.64%
100.00%
(1) Further limited to 10% in any single issuer
(2) Also limited to 20% in total.
'These securities are not considered for purchases: SBA, GNMA, TVA and SALLIEMAE
No
•
•
* *Represents the LAIF daily rate at 1/31/10
7
COSTA MESA SANITARY DISTRICT
Schedule of Investments by Instrument Type
as of
January 31,
2010
Purchase
Maturity
Coupon
Investment
% of
Market
% of
Description
Broker /Dealer
Date
Date
Rate
Cost
Portfolio
Value
Portfolio
Comments
State Treasurer's Pool
LAIF
n/a
Continuous
0.558% **
$ 8,082,142.33
$ 8,082,142.33
POOL
8,082,142.33
55.22%
8,082,142.33
55.17%
Money Market Mutual Fund
Bank of New York
n/a
Continuous
0.010%
1,053,704.41
1,053,704.41
SWEEP
1,053,704.41
7.20%
1,053,704.41
7.19%
Federal Home Loan Bank
Morgan Stanley
06/24/08
06/24/11
3.550%
1,000,000.00
1,012,812.50
FHLB
Federal Home Loan Bank
Union Banc
02/05/09
02/05/14
2.875%
1,000,000.00
1,000,312.50
FHLB
Federal Home Loan Bank
Union Banc
02/26/09
02/26/13
3.050%
1,000,000.00
1,001,875.00
FHLB
Federal Home Loan Bank
Union Banc
10/09/09
10/09/13
2.700%
1,000,000.00
1,003,125.00
FHLB
Federal Home Loan Bank
Union Banc
12/22/09
06/22/12
1.500%
999,500.00
999,062.50
FHLB
Federal Home Loan Bank
Union Banc
12/24/09
12/24/13
2.550%
500,000.00
497,812.50
FHLB
5,499,500.00
37.58%
5,515,000.00
37.64%
Total Investments
$ 14,635,346.74
100.00%
$ 14,650,846.74
100.00%
* *Represents the LAIF daily rate at 1/31/10
7
Broker /Dealer
Local Agency Investment Fund
Bank of New York
Morgan Stanley
Union Banc
Union Banc
Union Banc
Union Banc
Union Banc
Total Investment Portfolio
Total Portfolio
Weighted Avg Interest Rate
Weighted Avg Yield to Maturity
Weighted Avg Days to Maturity
Investment
Type
Pool
Sweep
FHLB
"Represents the LAIF daily rate at 1/31/10
•
FHLB
FHLB
FHLB
FHLB
FHLB
COSTA MESA SANITARY DISTRICT
Investment Portfolio
as of January 31, 2010
Purchase
Date
06/24/08
02/05/09
02/26/09
10/09/09
12/22/09
12/24/09
1.330%
1.332%
413 Days
Maturity
Date
06/24/11
02/05/14
02/26/13
10/09/13
06/22/12
12/24/13
Days to
Maturit
1
1
509
1,466
1,122
1,347
873
1,423
1.13 Years
Coupon
Yield to
Investment
Rate
Maturity
Cost
0.558%
0.558%
$ 8,082,142.33
0.010%
0.010%
1,053,704.41
3.550%
3.550%
1,000,000.00
2.875%
2.875%
1,000,000.00
3.050%
3.050%
1,000,000.00
2.700%
2.700%
1,000,000.00
1.500%
1.520%
999,500.00
2.550%
2.560%
500,000.00
$ 14,635,346.74
CJ
Purchase
Maturity
Intuition
Date
Date
Broker /Dealer
n/a
Continuous
LAIF
n/a
Continuous
Bank of New York
06/24/08
06/24/11
Morgan Stanley
02/05/09
02/05/14
Union Banc
02/26/09
02/26/13
Union Banc
10/09/09
10/09/13
Union Banc
12/22/09
06/22/12
Union Banc
12/24/09
06/24/13
Union Banc
Total Investments
1,310.42
"Represents the LAIF daily rate at 1/31/10
•
COSTA MESA SANITARY DISTRICT
For all Maturities with Market Values
as of January 31, 2010
Investment
Type
POOL
SWEEP
FHLB
FHLB
FHLB
FHLB
FHLB
FHLB
N
Coupon
Investment
Par
Rate
Cost
$ 8,082,142.33
0.558%
8,082,142.33
1,053,704.41
0.010%
1,053,704.41
1,000,000.00
3.550%
1,000,000.00
1,000,000.00
2.875%
1,000,000.00
1,000,000.00
3.050%
1,000,000.00
1,000,000.00
2.700%
1,000,000.00
1,000,000.00
1.500%
999,500.00
500,000.00
2.550%
500,000.00
$ 14,635,846.74
1,310.42
14,635,346.74
N
Net
Market
Accrued
Gain /(Loss)
Value
Interest
If Sold
8,082,142.33
-
-
1,053,704.41
-
-
1,012,812.50
3,648.61
12,812.50
1,000,312.50
14,055.55
312.50
1,001,875.00
13,131.94
1,875.00
1,003,125.00
8,400.00
3,125.00
999,062.50
1,625.00
(437.50)
497,812.50
1,310.42
(2,187.50)
14,650,846.74
42,171.52
15,500.00
COSTA MESA SANITARY DISTRICT
Call Schedule
as of January 31, 2010
Type of
Purchase
Maturity
Coupon
1,000,000.00
Investment
Date
Date
Rate
Par Value
FHLB
06/24/08
06/24/11
3.550%
1,000,000.00
FHLB
02/05/09
02/05/14
2.875%
1,000,000.00
FHLB
02/26/09
02/26/13
3.050%
1,000,000.00
FHLB
10/09/09
10/09/13
2.700%
1,000,000.00
FHLB
12/22/09
06/22/12
1.500%
1,000,000.00
FHLB
12/24/09
12/24/13
2.550%
500,000.00
$ 5,500,000.00
Investment
Cost
Call Features
1,000,000.00
Callable 6/24/10 w/ 5 days notice.
1,000,000.00
Callable 2/5/10 and anytime after w/5 days notice.
1,000,000.00
Callable 2/26/10 and anytime after w/5 days notice.
1,000,000.00
Callable 4/9/10 and anytime after w/5 days notice.
999,500.00
Callable 3/22/10 and anytime after w/5 days notice.
500,000.00
Callable 6/24/10 and anytime after w/5 days notice.
5,499,500.00
10
COSTA MESA SANITARY DISTRICT - MATURITIES DISTRIBUTION
as of January 31, 2010
- - - - - - - - - -- - - - - - - - - - - - - - - - - - -
70% ,'
17.08%
6.83% 6.83% 6.83%
O
OAT.. -�
1 -180 181- 1 -2 2 -3 3 -4 4 -5
Days 365 Years Years Years Years
Days
11
Cost
In Thousands
1 - 180 Days
$ 9,136
181 - 365 Days
-
i - 2 Years
1,000
2 - 3 Years
999
3 - 4 Years
2,500
4 - 5 Years
2,000
TOTAL
$ 15,635
3.00%
2.50%
2.00%
1.50%
1.00%
0.50%
0.00%
000 000 000
i
•
Costa Mesa Sanitary District
Yield Curve Data
as of January 31, 2010
12
•
3 month T -Bill
6 month T -Bill
2 year T -Note
3 year T -Note
5 year T -Note
"'" "RCMSD- monthly
-LAIF- monthly
OC Pool- monthly
•
• �:'
� I
`
I I
I �
1
�
12
•
3 month T -Bill
6 month T -Bill
2 year T -Note
3 year T -Note
5 year T -Note
"'" "RCMSD- monthly
-LAIF- monthly
OC Pool- monthly
•
I
•
Meeting Date Item Number
02/25110 1 V. D. 3.
COSTA MESA SANITARY DISTRICT
Warrant Resolution No. CMSD 2010 -08
A RESOLUTION OF THE COSTA MESA SANITARY DISTRICT
RATIFYING THE PAYMENT OF CERTAIN CLAIMS AND DEMANDS, AND
SPECIFYING THE FUNDS OUT OF WHICH THE SAME WERE PAID.
THE BOARD OF DIRECTORS OF THE COSTA MESA SANITARY DISTRICT
DOES HEREBY ORDER AND RESOLVE AS FOLLOWS:
Section 1. That the attached claims and demands totaling $1,052,312.51 have
been audited as required by law and that the same were paid out of respective funds as
hereinafter set forth.
Section 2. That the Clerk of the District shall certify to the adoption of this
Resolution and shall retain a certified copy thereof in her own records.
PASSED AND ADOPTED this 25th day of February 2010.
0 ATTEST:
•
Secretary
STATE OF CALIFORNIA )
COUNTY OF ORANGE ) ss
COSTA MESA SANITARY DISTRICT )
President
I, JOAN REVAK, Clerk of the Costa Mesa Sanitary District, hereby certify that
the foregoing Warrant Resolution No. CMSD 2010 -08 was duly adopted by the Costa
Mesa Sanitary District at a regular meeting held on the 25th day of February 2010.
IN WITNESS WHEREOF, I have hereunto set my hand and affixed the Seal of
the Costa Mesa Sanitary District on this 25th day of February 2010.
Clerk of the Costa Mesa Sanitary District
Accounts Payable
Checks for Approval
User: tgonzalez
Printed: 02 /02/2010 - 1:15 PM
CQSTj4 ,WE S.4 5,WITARTIDISTRICT
... an Independent Special' Oiswkt
Check Number Check Date Fund Name Account Name Vendor Name Amount
0 01/07/2010
Liquid Waste Fund
PERS Medical
Cal PERS
5,331.88
0 01/07/2010
Solid Waste Fund
Benefits Admin Costs
Cal PERS
2.29
0 01/07/2010
Liquid Waste Fund
Benefits Admin Costs
Cal PERS
20.64
Check Total:
5,354.81
0 01/13/2010
Liquid Waste Fund
Federal Withholding Taxes
Internal Revenue Service
4,137.72
0 01/13/2010
Liquid Waste Fund
FICA- Employee
Internal Revenue Service
49.41
0 01/13/2010
Liquid Waste Fund
FICA - Employee
Internal Revenue Service
49.41
0 01/13/2010
Liquid Waste Fund
Medicare - Employee
Internal Revenue Service
462.00
0 01/13/2010
Liquid Waste Fund
Medicare - Employee
Internal Revenue Service
345.76
0 01/13/2010
Liquid Waste Fund
Medicare - Employee
Internal Revenue Service
116.24
Check Total:
5,160.54
0 01/13/2010
Liquid Waste Fund
State Withholding Taxes
State of Cal Emp Dev Dept
1,387.33
Check Total:
1,387.33
0 01/13/2010
Liquid Waste Fund
PERS Retirement
Cal Pers Employee Ret System
101.94
0 01/13/2010
Liquid Waste Fund
PERS Retirement
Cal Pers Employee Ret System
34.53
0 01 /1312010
Liquid Waste Fund
PERS Retirement
Cal Pers Employee Ret System
183.56
0 01/13/2010
Liquid Waste Fund
PERS Retirement
Cal Pers Employee Ret System
62.18
0 01/13/2010
Liquid Waste Fund
PERS Retirement
Cal Pers Employee Ret System
1,456.24
0 01/13/2010
Liquid Waste Fund
PERS Retirement
Cal Pers Employee Ret System
2,622.27
0 01/13/2010
Liquid Waste Fund
PERS Survivor Benefit
Cal Pers Employee Ret System
9.30
0 01/13/2010
Liquid Waste Fund
PERS Retirement
Cal Pers Employee Ret System
493.32
0 01/13/2010
Liquid Waste Fund
PERS Retirement.
Cal Pers Employee Ret System
888.31
0 01/13/2010
Liquid Waste Fund
PERS - Employer
Cal Per-, Employee Ret System
0.01
Check Total: 5,851.66
1
AP - Checks fc val ( 02/02/2010 - 1:15 PM) Par-
Check Num►
heck Date
Fund Name
Account Name.
Vendor Name
OT ount
0
01/15/2010
Solid Waste Fund
Investment Earnings
Bank of America
484.55
Check Total:
484.55
0
01/22/2010
Solid Waste Fund
Equipment Maintenance
Automatic Data Processing, Inc
5.52
0
01/22/2010
Liquid Waste Fund
Equipment Maintenance
Automatic Data Processing, Inc
49.73
Check Total:
55.25
0
01/27/2010
Liquid Waste Fund
Federal Withholding Taxes
Internal Revenue Service
5,025.98
0
01/27/2010
Liquid Waste Fund
FICA - Employee
Internal Revenue Service
51.27
0
01/27/2010
Liquid Waste Fund
FICA - Employee
Internal Revenue Service
51.27
0
01/27/2010
Liquid Waste Fund
Medicare - Employee
Internal Revenue Service
559.57
0
01/27/2010
Liquid Waste Fund
Medicare - Employee
Internal Revenue Service
436.93
0
01/27/2010
Liquid Waste Fund
Medicare - Employee
Internal Revenue Service
122.64
Check Total:
6,247.66
0
01/27/2010
Liquid Waste Fund
State Withholding Taxes
State of Cal Emp Dev Dept
1,849.83
Check Total:
1,849.83
0
01/27/2010
Liquid Waste Fund
PERS Retirement
Cal Pers Employee Ret System
130.21
0
01/27/2010
Liquid Waste Fund
PERS Retirement
Cal Pers Employee Ret System
34.53
0
01/27/2010
Liquid Waste Fund
PERS Retirement
Cal Pers Employee Ret System
234.46
0
01/27/2010
Liquid Waste Fund
PERS Retirement
Cal Pers Employee Ret System
62.18
0
01/27/2010
Liquid Waste Fund
PERS Retirement
Cal Pers Employee Ret System
1,860.08
0
01/27/2010
Liquid Waste Fund
PERS Retirement
Cal Pers Employee Ret System
3,349.48
0
01/27/2010
Liquid Waste Fund
PERS Survivor Benefit
Cal Pers Employee Ret System
10.23
0
01/27/2010
Liquid Waste Fund
PERS Retirement
Cal Pers Employee Ret System
493.32
0
01/27/201.0
Liquid Waste_Fund
PERS, Retirement
Cal Pers Employee Ret System
888.31
0
01/27/2010
Liquid Waste Fund
PERS - Employer
Cal Pers Employee Ret System
0.01
Check Total:
7,062.81
7003
01/04/2010
Solid Waste Fund
Telephone
AT &T
49.61
7003
01/04/2010
Liquid Waste Fund
Telephone
AT &T
446.49
Check Total:
496.10
7004
01/04/2010
Solid Waste Fund
Fiscal Services
CBIZ ATA Orange County LLC
1,535.80
7004
01/04/2010
Liquid Waste Fund
Fiscal Services
CBIZ ATA Orange County LLC
2,852.20
AP - Checks for Approval ( 02/02/2010 - 1:15 PM ) Page 2
Check Number Check ,Date Fund Name Account Name Vendor Name Amount
Check Total: 2,758.00
7012
01/04/2010
Liquid Waste Fund
Engineering /Arehitectual Sery
Robin B. Hamers & Assoc., Inc.
Check Total:
4,388.00
7005
01/04/2010
Liquid Waste Fund
Sewer Maint- Water Pumps
City of Newport Beach
7012
7.79
Liquid Waste Fund
Plan Ck/Inspection- Inside
Robin B. Flamers & Assoc., Inc.
2,702.00
7012
Check Total:
7.79
7006
01/04/2010
Solid Waste Fund
Trash Hauler
Costa. Mesa Disposal
Liquid Waste Fund
196,841.10
Robin B. Hamers & Assoc., Inc.
434.25
7012
01/04/2010
Liquid Waste Fund
Check Total:
196,841.10
7007
01/04/2010
Solid Waste Fund
Sharps Program
Curbside, Inc.
Robin B. Hamers & Assoc., Inc.
75.00
7007
01/04/2010
Solid Waste Fund
Household Hazardous Waste
Curbside, Inc.
3,187.50
75.00
7007
01/04/2010
Solid Waste Fund
Household Hazardous Waste
Curbside, Inc.
AP - Checks fr
226.00
0
Pa- 0
Check Total:
376.00
7008
01/04/2010
Liquid Waste Fund
Sewer Lateral Program #186
Emelyn Faulkner
1,500.00
Check Total:
1,500.00
7009
01/04/2010
Liquid Waste Fund
Sewer Lateral Program #186
Ernie Krueger
1,537.50
Check Total:
1,537.50
7010
01/04/2010
Solid Waste Fund
Gas - Building
The Gas Company
4.56
7010
01/04/2010
Liquid Waste Fund
Gas - Building
The Gas Company
41.19
Check Total:
45.75
7011
01/04/2010
Facilities Revolving Fund
District Yard
Geo -ETKA, Inc.
2,758.00
Check Total: 2,758.00
7012
01/04/2010
Liquid Waste Fund
Engineering /Arehitectual Sery
Robin B. Hamers & Assoc., Inc.
1,400.00
7012
01/04/2010
Liquid Waste Fund
Engineering /Architectual Sery
Robin B. Hamers & Assoc., Inc.
5,983.00
7012
01/04/2010
Liquid Waste Fund
Plan Ck/Inspection- Inside
Robin B. Flamers & Assoc., Inc.
2,702.00
7012
01/04/2010
Liquid Waste Fund
Plan Ck /inspection - Inside
Robin B. Hamers & Assoc., Inc.
8,997.75
7012
01/04/2010
Liquid Waste Fund
Plan Ck/Inspection- Outside
Robin B. Hamers & Assoc., Inc.
434.25
7012
01/04/2010
Liquid Waste Fund
Plan Ck/Inspection -Swr Lateral
Robin B. Hamers & Assoc., Inc.
193.00
7012
01/04/2010
Liquid Waste Fund
Plan Ck/tnspection -Swr Lateral
Robin B. Hamers & Assoc., Inc.
774.00
7012
01/04/2010
Liquid Waste Fund
Bristol St Pump - Contract Labor
Robin B. Flamers & Assoc., Inc.
3,187.50
7012
01/04/2010
Liquid Waste Fund
Bristol St Pump - Contract Labor
Robin B. Hamers & Assoc., Inc.
5,224.50
AP - Checks fr
0val ( 02/02/2010 - 1:15 PM )
0
Pa- 0
Check Numt,sheck
Date
Fund Name
Account Name
Vendor Name
27.35
,mount
7012
01/04/2010
Liquid Waste Fund
Analysis of CCTV Results #182
Robin B. Hamers & Assoc., Inc.
7017
12,495.00
7012
01/04/2010
Facilities Revolving Fund
District Yard
Robin B. Hamers & Assoc., Inc.
01/04/2010
807.50
7012
01/04/2010
Facilities Revolving Fund
District Yard
Robin B. Hamers & Assoc., Inc.
2,040.00
7012
01/04/2010
Facilities Revolving Fund
District Yard
Robin B. Hamers & Assoc., Inc.
1,380.00
Check Total:
45,618.50
7013
01/04/2010
Liquid Waste Fund
Capital Outlay
ITT Water & Wastewater U.S.A.
10,638.47
7013
01/04/2010
Liquid Waste Fund
Capital Outlay
ITT Water & Wastewater U.S.A.
2,164.31
7013
01/04/2010
Liquid Waste Fund
Capital Outlay
ITT Water & Wastewater U.S.A.
712.53
7013
01/04/2010
Liquid Waste Fund
Capital Outlay
ITT Water & Wastewater U.S.A.
65.32
7013
01/04/2010
Liquid Waste Fund
Capital Outlay
ITT Water & Wastewater U, S.A.
8,089.19
7013
01/04/2010
Liquid Waste Fund
Capital Outlay
ITT Water & Wastewater U.S.A.
2,164.31
7013
01/04/2010
Liquid Waste Fund
Capital Outlay
ITT Water & Wastewater U.S.A.
71.2.53
7013
01/04/2010
Liquid Waste Fund
Capital Outlay
ITT Water & Wastewater U.S.A.
65.32
7013
01/04/2010
Liquid Waste Fund
Capital Outlay
ITT Water & Wastewater U.S.A.
5,377.69
7013
01/04/2010
Liquid Waste Fund
Capital Outlay
ITT Water & Wastewater U.S.A.
23,895.48
7013
01/04/2010
Liquid Waste Fund
Capital Outlay
ITT Water & Wastewater U.S.A.
2,164.31
7013
01/04/2010
Liquid Waste Fund
Capital Outlay
ITT Water & Wastewater U.S.A.
712.53
7013
01/04/2010
Liquid Waste Fund
Capital Outlay
ITT Water & Wastewater U.S.A.
65.32
Check Total:
56,827.31
7014
01/04/2010
Liquid Waste Fund
Sewer Lateral Program #186
Jenny Schell
618.86
Check Total:
618.86
7015
01/04/2010
Liquid Waste Fund
Sewer Lateral Program #186
Joan Williams
1,600.00
Check Total:
1,600.00
7016
01/04/2010
Liquid Waste Fund
Sewer Lateral Program #186
Sherry Kallab
221.03
Check Total: 221.03
7017
01/04/2010
Solid Waste Fund
Equipment Maintenance
Konica Minolta Bus Sol U.S.A.,
27.35
7017
01/04/2010
Liquid Waste Fund
Equipment Maintenance
Konica Minolta Bus Sol U.S.A.,
246.12
7017
01/04/2010
Solid Waste Fund
Equipment Maintenance
Konica Minolta Bus Sol U.S.A.,
4.58
7017
01/04/2010
Liquid Waste Fund
Equipment Maintenance
Konica Minolta Bus Sol U.S.A.,
41.18
Check Total: 319.23
7018 01/04/2010 Solid Waste Fund Water - Building Mesa Consolidated Water Dist 19.00
AP - Checks for Approval ( 02/02/201 0 - 1:15 PM ) Page 4
Check Number Check Date Fund Name Account Name Vendor Name Amount
7018
01/04/2010
Liquid Waste Fund
Water - Building
Mesa Consolidated Water Dist
45.38
171.00
01/04/2010
Liquid Waste Fund
Building Maintenance
Pacific Building Care, Inc.
408.37
Check Total:
190.00
7019
01/04/2010
Solid Waste Fund
MultiMed /Blueprint/Copies /Sub
The Orange County Register
01/04/2010
4.47
7019
01/04/2010
Liquid Waste Fund
MultiMed/Blueprints /Copies /Sub
The Orange County Register
Liquid Waste Fund
40.25
Southern California. Edison
280.24
7024
01/04/2010
Liquid Waste Fund
Check Total:
44.72
7020
01/04/2010
Liquid Waste Fund
Sewer Maint -FOG Prog Contract
Orange County Sanitation Distr
Southern California Edison
618.56
7024
01/04/2010
Liquid Waste Fund
Sewer Maint- Electric Pumps
Southern California Edison
Check Total:
618.56
7021
01/04/2010
Solid Waste Fund
Office Supplies
Office Depot
7024
1.83
7021
01/04/2010
Liquid Waste Fund
Office Supplies
Office Depot
01/04/2010
16.44
7021
01/04/2010
Solid Waste Fund
Office Supplies
Office Depot
Liquid Waste Fund
1.96
7021
01/04/2010
Liquid Waste Fund
Office Supplies
Office Depot
Sewer Maint- Electric Pumps
17.60
726.43
7024
01/04/2010
Liquid Waste Fund
Sewer Maint- Electric Pumps
Check Total:
37.83
7022
01/04/2010
Solid Waste Fund
Travel/Meals /Lodging
Bob Ooten
82.48
1.16
7022
01/04/2010
Liquid Waste Fund
Travcl/Meals /Lodging
Bob Ooten
10.39
Check Total: 11.55
7023
01/04/2010
Solid Waste Fund
Building Maintenance
Pacific Building Care, Inc.
45.38
7023
01/04/2010
Liquid Waste Fund
Building Maintenance
Pacific Building Care, Inc.
408.37
Check Total:
453.75
7024
01/04/2010
Liquid Waste Fund
Sewer Maint - Electric Pumps
Southern California Edison
735.34
7024
01/04/2010
Liquid Waste Fund
Sewer Maint- Electric Pumps
Southern California. Edison
280.24
7024
01/04/2010
Liquid Waste Fund
Sewer Maint - Electric Pumps
Southern California Edison
202.84
7024
01/04/2010
Liquid Waste Fund
Sewer Maint- Electric Pumps
Southern California Edison
312.13
7024
01/04/2010
Liquid Waste Fund
Sewer Maint- Electric Pumps
Southern California Edison
75.58
7024
01/04/2010
Liquid Waste Fund
Sewer Maint - Electric Pumps
Southern California Edison
36.68
7024
01/04/2010
Liquid Waste Fund
Sewer Maint - Electric Pumps
Southern California Edison
65.58
7024
01/04/2010
Liquid Waste Fund
Sewer Maint - Electric Pumps
Southern California Edison
326.79
7024
01/04/2010
Liquid Waste Fund
Sewer Maint - Electric Pumps
Southern California Edison
449.94
7024
01/04/2010
Liquid Waste Fund
Sewer Maint- Electric Pumps
Southern California Edison
726.43
7024
01/04/2010
Liquid Waste Fund
Sewer Maint- Electric Pumps
Southern California Edison
80.69
7024
01/04/2010
Liquid Waste Fund
Sewer Maint - Electric Pumps
Southern California Edison
82.48
7024
01/04/2010
Liquid Waste Fund
Sewer Maint- Electric Pumps
Southern California Edison
128.45
AP - Checks fc
Orval ( 02/02/2010 - 1:15 PM)
Pa -�
Check Numr.16heck
Date
Fund Name
Account Name •
Vendor Name
Wm ount
7024
01/04/2010
Liquid Waste Fund
Sewer Maint - Electric Pumps
Southern California Edison
51.90
7024
01/04/2010
Liquid Waste Fund
Sewer Maint - Electric Pumps
Southern California Edison
346.39
7024
01104/2010
Liquid Waste Fund
Sewer Maint - Electric Pumps
Southern California Edison
545.15
7024
01/04/2010
Liquid Waste Fund
Sewer Maint - Electric Pumps
Southern California Edison
922.31
7024
01/04/2010
Liquid Waste Fund
Sewer Maint - Electric Pumps
Southern California Edison
70.99
7024
01/04/2010
Liquid Waste Fund
Sewer Maint - Electric Pumps
Southern California Edison
328.05
Check Total:
5,767.96
7025
01/04/2010
Solid Waste Fund
Travel/Meals/Lodging
Arlene Schafer
1.12
7025
01/04/2010
Liquid Waste Fund
Travel/Meals/Lodging
Arlene Schafer
10.05
Check Total:
11.17
7026
01/04/2010
Liquid Waste Fund
Life/AD &D Insurance
Spec Dist Risk Mgt Authority
135.18
7026
01/04/2010
Liquid Waste Fund
Dental Insurance
Spec Dist Risk Mgt Authority
533.13
7026
01/04/2010
Liquid Waste Fund
Long -Term Disability
Spec Dist Risk Mgt Authority
270.17
7026
01/04/2010
Solid Waste Fund
Benefits Admin Costs
Spec Dist Risk Mgt Authority
2.68
7026
01/04/2010
Liquid Waste Fund
Benefits Admin Costs
Spec Dist Risk Mgt Authority
24.14
7026
01/04/2010
Liquid Waste Fund
Vision Insurance
Spec Dist Risk Mgt Authority
7.34
Check Total:
972.64
7027
01/04/2010
Facilities Revolving Fund
District Yard
Structural Observation Group,
273.00
7027
01/04/2010
Facilities Revolving Fund
District Yard
Structural Observation Group,
195.00
Check Total:
468.00
7028
01/04/2010
Liquid Waste Fund
Prof Membership/Dues
SWRCB Fees
6,577.00
Check Total:
6,577.00
7029
01/04/2010
Liquid Waste Fund
Deferred Compensation - 457
VantagePoint Transfer Agents
430.00
Check Total:
430.00
7030
01 /04/2010
Liquid Waste Fund
Deferred Medical -RHS- Employee
VantagePoint Transfer Agents
278.50
7030
01/04/2010
Liquid Waste Fund
Deferred Medical - RHS - Employee
VantagePoint Transfer Agents
208.02
7030
01/04/2010
Liquid Waste Fund
Deferred Medical - RHS - Employee
VantagePoint Transfer Agents
70.48
Check Total:
557.00
7031
01/14/2010
Liquid Waste Fund
Employee Insurance
AFLAC
565.50
AP - Checks for Approval ( 02/02/2010 - 1:15 PM )
Page 6
Check Number
Check Date
Fund Name
Account Name
Vendor Name
Amount
Check Total:
565.50
7032
01/14/2010
Solid Waste Fund
Building Maintenance
Alliance Fire Protection
14.00
7032
01/14/2010
Liquid Waste Fund
Building Maintenance
Alliance Fire Protection
126.00
Check Total:
140.00
7033
01/14/2010
Liquid Waste Fund
Sewer Maint- Equipment Maint
Bank of America
224.50
7033
01/14/2010
Solid Waste Fund
Staff Development
Bank of America
9.70
7033
01/14/2010
Liquid Waste Fund
Staff Development
Bank of America
87.30
7033
01/14/2010
Solid Waste Fund
Public Info /Ed/Community Promo
Bank of America
127.69
7033
01/14/2010
Liquid Waste Fund
Sewer Maint- Equipment Maint
Bank of America
109.95
7033
01/14/2010
Liquid Waste Fund
Sewer Maint -Small Tools/Eq
Bank of America
48.88
7033
01/14/2010
Solid Waste Fund
Travel /Meals /Lodging
Bank of America
9.56
7033
01/14/2010
Liquid Waste Fund
Travel/Mcals /.Lodging
Bank of America
86.02
7033
01/14/2010
Solid Waste Fund
Equipment Maintenance
Bank of America
26.35
7033
01/14/2010
Liquid Waste Fund
Equipment Maintenance
Bank of America
237.13
7033
01/14/2010
Solid Waste Fund
Building Maintenance
Bank of America
7.46
7033
01/14/2010
Liquid Waste Fund
Building Maintenance
Bank of America
67.11
7033
01/14/2010
Solid Waste Fund
Travel/Meals /Lodging
Bank of America
7.92
7033
01/14/2010
Liquid Waste Fund
Travel /Meals/Lodging
Bank of America
71.32
7033
01/14/2010
Liquid Waste Fund
Sewer Maint- Equipment Maint
Bank of America
75.00
7033
01/14/2010
Liquid Waste Fund
Travel/Meals /Lodging
Bank of America
105.00
7033
01/14/2010
Solid Waste Fund
Travel/Meals /Lodging
Bank of America
14.92
7033
01/14/2010
Liquid Waste Fund
Travel /Mcals/Lodging
Bank of America
134.28
7033
01/14/2010
Liquid Waste Fund
Sewer Maint -Small Tools /Eq
Bank of America
18.47
7033
01/14/2010
Liquid Waste Fund
Sewer Maint- Material /Supplies
Bank of America
101.27
7033
01/14/2010
Liquid Waste Fund
Sewer Maint- Materi al /Supplies
Bank of America
52.00
7033
01/14/2010
Liquid Waste Fund
Sewer Maint- Equipment Maint
Bank of America
68.00
7033
01/14/2010
Liquid Waste Fund
Sewer Maint- Equipment Maint
Bank of America
108.64
7033
01/14/2010
Solid Waste Fund
Building Maintenance
Bank of America
6.75
7033
01/14/2010
Liquid Waste Fund
Building Maintenance
Bank of America
60.72
7033
01/14/2010
Solid Waste Fund
Travel/Meals/Lodging
Bank of America
9.34
7033
01/14/2010
Liquid Waste Fund
Travel/Mea.ls/Lodging
Bank of America.
84.08
7033
01/14/2010
Liquid Waste Fund
Travel /Meals /Lodging
Bank of America
850.00
7033
01/14/2010
Liquid Waste Fund
Travel /Meals /Lodging
Bank of America
850.00
Check Total:
3,659.36
7034
01/14/2010
Solid Waste Fund
Legal Services
Alan R. Burns
2,610.02
7034
01/14/2010
Liquid Waste Fund
Legal Services
Alan R. Burns
4,847.18
7034
01/14/2010
Liquid Waste Fund
Legal Services
Alan R. Burns
3,330.40
7034
01/14/2010
Solid Waste Fund
Legal Services
Alan R. Burns
488.70
AP - Checks fc 0oval ( 02/02/2010 - 1:15 PM) Pa ^- 7
Check Num*heck Date Fund Name
7034
01/14/2010
Solid Waste Fund
7034
01/14/2010
Liquid Waste Fund
7034
01/14/2010
Solid Waste Fund
7034
01/14/2010
Liquid Waste Fund
7035
01/14/2010
Liquid Waste Fund
7036
01/14/2010
Solid Waste Fund
7036
01/14/2010
Solid Waste Fund
7037
01/14/2010
Solid Waste Fund
7037
01/14/2010
Liquid Waste Fund
7038
01/14/2010
Solid Waste Fund
7038
01/14/2010
Liquid Waste Fund
7039
01/14/2010
Solid Waste Fund
7039
01/14/2010
Liquid Waste Fund
7040
01/14/2010
Solid Waste Fund
7040
01/14/2010
Liquid Waste Fund
7041 01/14/2010 Solid Waste Fund
Account Name ! Vendor Name
Legal Services
Alan R. Burns
430.78
Legal Services
Alan R. Burns
800.02
Legal Services
Alan R. Burns
4.86
Legal Services
Alan R. Burns
9.04
Check Total:
12,521.00
Sewer Maint -Pump Stn Contract
C &R Drains Inc.
176.00
Check Total:
176.00
Recycling/Disposal
CR Transfer, Inc.
162,048.60
Recycling/Disposal
CR Transfer, Inc.
12,990.78
Check Total:
175,039.38
Medical /Employment Services
Department of Justice
3.20
Medical/Employment Services
Department of Justice
28.80
Check Total:
32.00
Fiscal Services
Diehl, Evans & Company LLP
2,789.50
Fiscal Services
Diehl, Evans & Company LLP
5,180.50
Check Total:
7,970.00
Building Maintenance
F.M. Thomas Air Condittioning,
35.98
Building Maintenance
F.M. Thomas Air Condittioning,
323.80
Check Total:
359.78
Mileage Reimbursement
Isidro Gallardo
629.15
Mileage Reimbursement
Isidro Gallardo
69.90
Check Total:
699.05
Public Info/Ed/Community Promo Hana Gandi 100.00
Check Total: 100.00
7042 01/14/2010 Facilities Revolving Fund District Yard Geo -ETKA, Inc. 400.00
AP - Checks for Approval ( 02/02/2010 - 1:15 PM) Page 8
Check Number Check Date Fund Name
7043
01/14/2010
Liquid Waste Fund
7044
01/14/2010
Liquid Waste Fund
7044
01/14/2010
Liquid Waste Fund
7045
01/14/2010
Solid Waste Fund
7045
01/14/2010
Liquid Waste Fund
7046
01/14/2010
Solid Waste Fund
7046
01/14/2010
Liquid Waste Fund
7047
01/14/2010
Liquid Waste Fund
7047
01/14/2010
Liquid Waste Fund
7047
01/14/2010
Liquid Waste Fund
7048 01/14/2010 Liquid Waste Fund
7049
01/14/2010
Solid Waste Fund
7049
01/14/2010
Liquid Waste Fund
7049
01/14/2010
Solid Waste Fund
7049
01/14/2010
Liquid Waste Fund
7051 01/14/2010 Solid Waste Fund
7051 01/14/2010 Liquid Waste Fund
Account Name Vendor Name Amount
Check Total:
Sewer Maint- Material /Supplies Golden Bell Products, Inc.
Check Total:
Sewer Maint -Small Tools /Eq Home Depot Credit Services
Sewer Maint - Material /Supplies Home Depot Credit Services
Check Total:
District Manager
Donald McIntyre
District Manager
Donald McIntyre
Office Supplies
Check Total:
District Manager
Donald McIntyre
District Manager
Donald McIntyre
Electric - Building
Check Total:
Sewer Maint- Water Pumps
Mesa Consolidated Water Dist
Sewer Maint- Water Pumps
Mesa Consolidated Water Dist
Sewer Maint- Water Pumps
Mesa Consolidated Water Dist
Check Total:
Due to OCSD
Orange County Sanitation Distr
Check Total:
Office Supplies
Office Depot
Office Supplies
Office Depot
Office Supplies
Office Depot
Office Supplies
Office Depot
Check Total:
Electric - Building
Southern California Edison
Electric - Building
Southern California Edison
400.00
1,495.31
1,495.31
168.45
188.41
356.86
1,155.00
2,145.00
3,300.00
77.00
143.00
220.00
15.00
15.00
15.00
45.00
19,528.89
19,528.89
5.20
46.75
27.53
247.72
327.20
42.52
382.72
AP - Checks fo~ 0val ( 02/02/2010 - 1:15 PM) 0 Pap -0
Check Numiboheck Date Fund Name Account Name • Vendor Name *mount
7052 01/14/2010 Liquid Waste Fund
7053 01/14/2010 Liquid Waste Fund
7054 01/14/2010 Facilities Revolving Fund
7054 01/14/2010 Facilities Revolving Fund
7054 01/14/2010 Facilities Revolving Fund
7055 01/14/2010 Solid Waste Fund
7055 01/14/2010 Liquid Waste Fund
Swr Liability Insurance
Sewer Lateral Program #186
Check Total:
Spec Dist Risk Mgt Authority
Check Total:
Steve Labbitt
Check Total:
District Yard Structural Observation Group,
District Yard Structural Observation Group,
District Yard Structural Observation Group,
Check Total:
Building Maintenance Trimco Landscape
Building Maintenance Trimco Landscape
AP - Checks for Approval ( 02/02/2010 - 1:15 PM
425.24
83.92
83.92
1,800.00
1,800.00
597.00
2,910.00
798.00
4,305.00
14.40
129.60
144.00
108.50
108.50
530.00
530.00
278.50
208.02
70.48
557.00
69.00
69.00
5,000.00
Page 10
Check Total:
7056
01/14/2010
Liquid Waste Fund
Contract Services
Underground Service Alert/SC
Check Total:
7057
01/14/2010
Liquid Waste Fund
Deferred Compensation - 457
VantagePoint Transfer Agents
Check Total:
7058
01/14/2010
Liquid Waste Fund
Deferred Medical -RHS- Employee
VantagePoint Transfer Agents
7058
01/14/2010
Liquid Waste Fund
Deferred Medical -RHS- Employee
VantagePoint Transfer Agents
7058
01/14/2010
Liquid Waste Fund
Deferred Medical- RHS - Employee
VantagePoint Transfer Agents
Check Total:
7059
01/14/2010
Liquid Waste Fund
MultiMedBlueprints /Copies /Sub
WasteAge
Check Total:
7060
01/22/2010
Liquid Waste Fund
Postage
United States Postmaster
AP - Checks for Approval ( 02/02/2010 - 1:15 PM
425.24
83.92
83.92
1,800.00
1,800.00
597.00
2,910.00
798.00
4,305.00
14.40
129.60
144.00
108.50
108.50
530.00
530.00
278.50
208.02
70.48
557.00
69.00
69.00
5,000.00
Page 10
Check Number Check Date Fund Name Account Name Vendor Name Amount
Check Total:
5,000.00
7061
01/28/2010
Solid Waste Fund
Building Maintenance
949 Storage
11.00
7061
01/28/2010
Liquid Waste Fund
Building Maintenance
949 Storage
99.00
Check Total:
110.00
7062
01/28/2010
Liquid Waste Fund
Employee Insurance
AFLAC
119.10
Check Total:
119.10
7063
01/28/2010
Solid Waste Fund
Telephone
AT &T
51.12
7063
01/28/2010
Liquid Waste Fund
Telephone
AT &T
460.05
Check Total:
511.17
7064
01/28/2010
Solid Waste Fund
Investment Earnings
Bank of New York
1,500.00
Check Total:
1,500.00
7065
01/28/2010
Solid Waste Fund
Trash Hauler
Costa Mesa Disposal
196,859.41
Check Total:
196,859.41
7066
01/28/2010
Liquid Waste Fund
MultiMed /Blueprints /Copies /Sub
Consolidated Reprographics
623.62
Check Total:
623.62
7067
01/28/2010
Solid Waste Fund
Travel/Meals /Lodging
California Special Dist Assoc
6.42
7067
01/28/2010
Liquid Waste Fund
Travel/Meals /Lodging
California Special Dist Assoc
57.74
Check Total:
64.16
7068
01128/2010
Solid Waste Fund
Prof Membership/Dues
Cal Soc of Muni Finance Office
11.00
7068
01/28/2010
Liquid Waste Fund
Prof Membership/Dues
Cal Soc of Muni Finance Office
99.00
Check Total:
110.00
7069
01/28/2010
Solid Waste Fund
Household Hazardous Waste
Curbside, Inc.
189.00
7069
01/28/2010
Solid Waste Fund
Household Hazardous Waste
Curbside, Inc.
75.00
7069
01/28/2010
Solid Waste Fund
Sharps Program
Curbside, Inc.
95.00
7069
01/28/2010
Solid Waste Fund
Household Hazardous Waste
Curbside, Inc.
-25.00
AP - Checks fr,
oval (02/02/2010 - 1:15 PM)
�
Pa-
i
Numb
*heck Date
Fund Name
Account Name •
Vendor Name
*mount
Check
7069
01/28/2010
Solid Waste Fund
Sharps Program
Curbside, Inc.
100.00
7069
01/28/2010
Solid Waste Fund
Sharps Program
Curbside, Inc.
140.00
7069
01/29/2010
Solid Waste Fund
Household Hazardous Waste
Curbside, Inc.
112.50
7069
01/28/2010
Solid Waste Fund
Household Hazardous Waste
Curbside, Inc.
100.00
7069
01/28/2010
Solid Waste Fund
Household Hazardous Waste
Curbside, Inc.
-25.00
7069
01/28/2010
Solid Waste Fund
Sharps Program
Curbside, Inc.
100.00
Check Total:
861.50
7070
01/28/2010
Liquid Waste Fund
Sewer Maint -FOG Prog Contract
Environmental Engr & Cont, Inc
7,630.65
Check Total:
7,630.65
7071
01/28/2010
Liquid Waste Fund
Sewer Lateral Program #186
Emelyn Faulkner
300.00
Check Total:
300.00
7072
01/28/2010
Facilities Revolving Fund
District Yard
Enovity, Inc.
1,200.00
Check Total:
1,200.00
7073
01/28/2010
Liquid Waste Fund
Travel/Meals/Lodging
Jim Ferryman
137.63
Check Total:
137.63
7074
01/28/2010
Solid Waste .Fund
Public Info/Ed/Community Promo
Isidro Gallardo
184.88
Check Total:
184.88
7075
01/28/2010
Liquid Waste Fund
Sewer Maint- Material/Supplies
Golden Bell Products, Inc.
1,495.31
Check Total:
1,495.31
7076
01/28/2010
Solid Waste Fund
Postage
MailFinance Inc.
7.72
7076
01/28/2010
Liquid Waste Fund
Postage
MailFinance Inc.
69.49
Check Total:
77.21
7077
01/28/2010
Facilities Revolving Fund
District Yard
Howard S. Wright Constructors
186,300.00
7077
01/28/2010
Facilities Revolving Fund
District Yard
Howard S. Wright Constructors
8,997.86
Check Total:
195,297.86
AP - Checks for Approval ( 02/02/2010 - 1:15 PM ) Page 12
Check Number Check Date Fund Name
7078 01/28/2010 Liquid Waste Fund
7078 01/28/2010 Liquid Waste Fund
7079 01/28/2010 Solid Waste Fund
7079 01/28/2010 Liquid Waste Fund
7080 01/28/2010 Liquid Waste Fund
7081 01/28/2010 Liquid Waste Fund
7082
01/28/2010
Solid Waste Fund
7082
01/28/2010
Liquid Waste Fund
7082
01/28/2010
Solid Waste Fund
7082
01/28/2010
Liquid Waste Fund
7083
01/28/2010
Solid Waste Fund
7083
01/28/2010
Liquid Waste Fund
7084
01/28/2010
Liquid Waste Fund
7084
01/28/2010
Liquid Waste Fund
7084
01/28/2010
Facilities Revolving Fund
7084
01/28/2010
Facilities Revolving Fund
7084
01/28/2010
Facilities Revolving Fund
7085 01/28/2010 Liquid Waste Fund
7085 01/28/2010 Liquid Waste Fund
Account Name Vendor Name Amount
Sewer Maint- Water Pumps
Irvine Ranch Water District
9.30
Sewer Maint- Water Pumps
Irvine Ranch Water District
9.04
Check Total:
18.34
Prof Membership /Dues
Independent Special Dist of OC
100.00
Prof Mcmbership/Dues
Independent Special Dist of OC
100.00
Check Total:
200.00
Sewer Lateral Prograrn 4186
Joshua Roberson
1,800.00
Check Total:
1,800.00
Misc Swr Wk#164 -Cunt Svc
Mike Kilbridc, LTD
375.00
Equipment Maintenance
Equipment Maintenance
Equipment Maintenance
Equipment Maintenance
Konica Minolta. Bus Sol U.S.A.,
Konica Minolta Bus Sol U.S.A.,
Konica Minolta Bus Sol U.S.A.,
Konica Minolta Bus Sol U.S.A.,
MultiMcd /Blueprint/Copics /Sub Martin & Chapman Co.
MultiMed[Blueprints /Copies /Sub Martin & Chapman Co.
Sewer Maint- Water Pumps
Sewer Maint- Water Pumps
District Yard
District Yard
District Yard
Mesa Consolidated Water Dist
Mesa Consolidated Water Dist
Mesa Consolidated Water Dist
Mesa Consolidated Water Dist
Mesa Consolidated Water Dist
Sewer Maint- Equipment Maint Nextruk
Sewer Maint- Equipment Maint Nextruk
Check Total:
Check Total
Check Total:
Check Total:
375.00
16.14
145.27
1.71
15.34
178.46
2.66
2392
26.58
15.20
67.87
23.30
30.17
30.17
166.71
386.86
118.56
Check Total: 505.42
AP - Checks fc val ( 02/02/2010 - 1:15 PM) Pay-
Check NumL Oeck Date Fund Name Account Name • Vendor Name •mount
7086
01/28/2010
Liquid Waste Fund
Systm Wide Repair Program #183
County of Orange Auditor -Cont
28,499.33
Check Total:
28,499.33
7087
01/28/2010
Solid Waste Fund
Office Supplies
Office Depot
1.65
7087
01/28/2010
Liquid Waste Fund
Office Supplies
Office Depot
14.81
7087
01/28/2010
Solid Waste Fund
Office Supplies
Office Depot
3.14
7087
01/28/2010
Liquid Waste Fund
Office Supplies
Office Depot
28.21
7087
01/28/2010
Solid Waste Fund
Office Supplies
Office Depot
0.65
7087
01/28/2010
Liquid Waste Fund
Office Supplies
Office Depot
5.88
Check Total:
54.34
7088
01/28/2010
Solid Waste Fund
Building Maintenance
Pacific Building Care, Inc.
45.38
7088
01/28/2010
Liquid Waste Fund
Building Maintenance
Pacific Building Care, Inc.
408.37
Check Total:
453.75
7089
01/28/2010
Liquid Waste Fund
Travel/Meals /Lodging
Art Perry
169.25
Check Total:
169.25
7090
01/28/2010
Liquid Waste Fund
Sewer Maint -Staff Development
SARBS - CWEA
50.00
Check Total:
50.00
7091
01/28/2010
Liquid Waste Fund
Sewer Maint- Electric Pumps
Southern California Edison
698.80
7091
01/28/2010
Liquid Waste Fund
Sewer Maint- Electric Pumps
Southern California Edison
260.25
7091
01/28/2010
Liquid Waste Fund
Sewer Maint - Electric Pumps
Southern California Edison
159.84
7091
01/28/2010
Liquid Waste Fund
Sewer Maint - Electric Pumps
Southern California Edison
314.51
7091
01/28/2010
Liquid Waste Fund
Sewer Maint- Electric Pumps
Southern California Edison
79.91
7091
01/28/2010
Liquid Waste Fund
Sewer Maint- Electric Pumps
Southern California Edison
42.57
7091
01/28/2010
Liquid Waste Fund
Sewer Maint - Electric Pumps
Southern California Edison
67.05
7091
01/28/2010
Liquid Waste Fund
Sewer Maint - Electric Pumps
Southern California Edison
319.00
7091
01/28/2010
Liquid Waste Fund
Sewer Maint - Electric Pumps
Southern California Edison
333.24
7091
01/28/2010
Liquid Waste Fund
Sewer Maint - Electric Pumps
Southern California Edison
692.61
7091
01/28/2010
Liquid Waste Fund
Sewer Maint - Electric Pumps
Southern California Edison
75.33
7091
01/28/2010
Liquid Waste Fund
Sewer Maint- Electric Pumps
Southern California Edison
163.21
7091
01/28/2010
Liquid Waste Fund
Sewer Maint- Electric Pumps
Southern California Edison
239.62
7091
01/28/2010
Liquid Waste Fund
Sewer Maint - Electric Pumps
Southern California Edison
97.07
7091
01/28/2010
Liquid Waste Fund
Sewer Maint - Electric Pumps
Southern California Edison
734.38
7091
01/28/2010
Liquid Waste Fund
Sewer Maint - Electric Pumps
Southern California Edison
318.30
7091
01/28/2010
Liquid Waste Fund
Sewer Maint - Electric Pumps
Southern California Edison
73.05
7091
01/28/2010
Liquid Waste Fund
Sewer Maint - Electric Pumps
Southern California Edison
398.80
AP - Checks for Approval ( 02/02/2010 - 1:15 PM ) Page 14
Check Number Check Date Fund Name Account Name Vendor Name Amount
Check Total: 5,067.54
7092
01/28/2010
Liquid Waste Fund
Swr Liability insurance
Spec Dist Risk Mgt Authority
304,01
36.76
7092
01/28/2010
Liquid Waste Fund
Swr Liability insurance
Spec Dist Risk Mgt Authority
7097
91.72
7092
01/28/2010
Liquid Waste Fund
Swr Liability Insurance
Spec Dist Risk Mgt Authority
01/28/2010
91.72
7092
01/28/2010
Liquid Waste Fund
Swr Liability Insurance
Spec Dist Risk Mgt Authority
Liquid Waste Fund
37.70
7092
01/28/2010
Liquid Waste Fund
Swr Liability Insurance
Spec Dist Risk Mgt Authority
37.70
7092
01/28/2010
Liquid Waste Fund
Swr Liability Insurance
Spec Dist Risk Mgt Authority
46.41
7092
01/28/2010
Liquid Waste Fund
Swr Liability Insurance
Spec Dist Risk Mgt Authority
46.41
7092
01/28/2010
Liquid Waste Fund
Swr Liability Insurance
Spec Dist Risk Mgt Authority
-3.88
Check Total:
384.54
7093
01/28/2010
Solid Waste Fund
Sharps Program
Stericycle
279.17
7093
01/28/2010
Solid Waste Fund
Sharps Program
Stericycle
267.35
7093
01/29/2010
Solid Waste Fund
Sharps Program
Stericycle
341.10
7093
01/28/2010
Solid Waste Fund
Sharps Program
Stericycle
340.91
Check Total:
1,228.53
7094
01/28/2010
Facilities Revolving Fund
District Yard
Structural Observation Group,
778.50
Check Total:
778.50
7095
01/28/2010
Liquid Waste Fund
Deferred Compensation - 457
VantagePoint Transfer Agents
1,030.00
Check Total:
1,030.00
7096
01/28/2010
Liquid Waste Fund
Deferred Medical -RHS- Employee
VantagePoint Transfer Agents
336.19
7096
01/28/2010
Liquid Waste Fund
Deferred Medical - RHS - Employee
VantagePoint Transfer Agents
265.71
7096
01/28/2010
Liquid Waste Fund
Deferred Medical- RHS- Employee
VantagePoint Transfer Agents
70.48
Check Total: 672.38
7097
01/28/2010
Liquid Waste Fund
Misc Swr Wk #164 -Cont Svc
Walters Wholesale Electric Co.
304,01
7097
01/28/2010
Liquid Waste Fund
Misc Swr Wk #164 -Cont Svc
Walters Wholesale Electric Co.
371.81
7097
01/28/2010
Liquid Waste Fund
Misc Swr Wk#164 -Cont Svc
Walters Wbolesale Electric Co.
176.15
7097
01/28/2010
Liquid Waste Fund
Misc Swr Wk#164 -font Svc
Walters Wholesale Electric Co.
-39.87
7097
01/28/2010
Liquid Waste Fund
Misc Swr Wk#164 -Copt Svc
Walters Wholesale Electric Co.
51.46
Check Total: 863.56
AP - Checks fe val ( 02/02/2010 - 1:15 PM) Pa -- ' s
Check Numbleeck Date Fund Name
Account Name • Vendor Name
Report Total:
1,052,312.51
AP - Checks for Approval ( 02/02/2010 - 1:15 PM ) Page 16
i
Meeting Date Item Number
02/25/10 1 V. D. 4.
...an Independent SpeciafDistrict
To: Board of Directors
Via: Scott Carroll, General Manage
From: Sherry Kallab, Administration Manager
Date: February 28, 2010
Subject: Directors' Compensation and Reimbursement of Expenses, January 2010
Summary
Staff is providing the Board with the Directors' compensation and reimbursement of
expenses for the month of January 2010.
Staff Recommendation
Staff recommends the Board approve and ratify the Directors' compensation and
reimbursement of expenses for the month of January 2010.
Analysis
The Directors have submitted valid and supporting documentation for the following
payments:
Board Member
Meetings
Compensation
Mileage
President Shafer
ISDOC
$221
$5.00
WACO General Meeting
$221
$5.00
CASA Conference (2)
$442
$129.08
WACO Planning Meeting
$221
$5.00
CSDA Finance
$221
Corporation
Vice President
WACO General Meeting
$221
$3.50
Ooten
CASA Conference
$221
$121.50
CMSD Sewer System
$221
CMSD Recycling Meeting
$221
Protecting our community's health by providing solid waste and sewer collection services
crosdcagov
•
Board of Directors
January 28, 2010
Page 2 of 2
Legal Review
None.
Financial Review
The total reimbursements for the month of January 2010 is $4,221.89
Committee Recommendation
Not applicable
Public Notice Process
Copies of this report are on file with the entire agenda packet at District Headquarters.
Alternative Actions
1. Refer the matter back to staff
OCSD Board Meeting
$221
$3.50
CMSD Board Meeting
$221
Director Monahan
CMSD Sewer System
$221
Director Monahan
CMSD Board Meeting
$221
Director
CASA Conference (3)
$663
137.63
Ferryman
CMSD Sewer System
$221
CMSD Recycling Meeting
$221
SARBS Collection
$221
Seminar
Director Perry
CM Planning Commission
$221
CASA Conference (3)
$663
169.25
CMSD Board Meeting
$221
Legal Review
None.
Financial Review
The total reimbursements for the month of January 2010 is $4,221.89
Committee Recommendation
Not applicable
Public Notice Process
Copies of this report are on file with the entire agenda packet at District Headquarters.
Alternative Actions
1. Refer the matter back to staff
Costa Mesa S Itary District
Expense Reimburse Form for Directors
Name:
I. Attach all receipts.
. • .
PURPOSE OR OCCASION
�L °�
•
�"EV"I
0 ME MI
I
�■
`Gan be used for private auto as well as taxi, lirrloatid air fare., 0 C g b A CA>4� AC k e--S f� Pr Q
11. Calculation
�1, ecents I _ S°��~ - 4
1. d Sy miles at pe r mile _ $ IA7, oe
(currant Rate)
2 , bZ Total meals =
3. days attendance at $ 221.00 per day =
(per Board policy)
4. Meeting
5. Other
Total = $ l q!�- 4�
Conference/Event.
Significant points learned of benefit to the District and its
Location: ratepayers:
Per Ordinance No. 55, "Board members shall provide brief reports
on meetings attended at public expense at the next regular Board
meeting." (Operations Code, Section 3.01.035)
(rev. Ili IM) Director Sign
costa mesa Sannary uiswiim
Expense Reimbursement Form for Directors
`Gan be used for private auto as w II taxi, limo'a d air fare. - _ i'� S b{� � � �-S i� g- }
II. Calculations
1. miles at $5.0 cents per mile - $
(Current Rate)
2 < �� Total meals
3. �_ days attendance at $ 221.00 per day
(per Board mlicy)
4. Meeting
5. Other �• _ _
` Total = $
Conference/Event: I u (
`�'`�t Significant points learned of benefit to the District and its
Location: QQI& � LQ a M ratepayers:
Per Ordinance No. 55, "Board members shall provide brief reports
on meetings attended at public expense at the next regular Board
meeting," (Operations Code, Section 3.01.035)
<<�
111M) 0 0 Director SignatureuA- iU 0 LIJ, j •
lip
■��
■
`Gan be used for private auto as w II taxi, limo'a d air fare. - _ i'� S b{� � � �-S i� g- }
II. Calculations
1. miles at $5.0 cents per mile - $
(Current Rate)
2 < �� Total meals
3. �_ days attendance at $ 221.00 per day
(per Board mlicy)
4. Meeting
5. Other �• _ _
` Total = $
Conference/Event: I u (
`�'`�t Significant points learned of benefit to the District and its
Location: QQI& � LQ a M ratepayers:
Per Ordinance No. 55, "Board members shall provide brief reports
on meetings attended at public expense at the next regular Board
meeting," (Operations Code, Section 3.01.035)
<<�
111M) 0 0 Director SignatureuA- iU 0 LIJ, j •
v
v
v
Costa Mesa Sanitary District
Expense Reimburstont Form for Directors
Name Rober J Ooten ?a LD
1. Attach all receipts. T
DATE OF EVENT
PURPOSE OR OCCASION
LOCATION
TRAVEL*
MEAL EXPENSE
OTHER
w k c
6 w t7
"7
i ..
t
Cp�t,�
GoA-1 941A
22
t I 2d 10
Se 9
C %U S
t 2 Uto
I a Ow e— y„` S.cwt.
N
ills 2a tp
�14 e—G C �-t
112 -1 'tuto
CSp
't
1 17-9.1 ?OIL
wl S
5
"Gan be used for private auto as well as taxi, limo and air tare.
II. Calculation
1._ miles at 55 cents per mile
(Current Rate)
2. Total meals
3. G days attendance at $ 221.00 per day
(per Board policy)
4. Meeting
5. Other
Conference /Event:
Location: 19
Per Ordinance No. 55, "Board members shall provide brief
reports on meetings attended at public expense at the next
regular Board meeting." (Operations Code, Section 3.01.035)
(ray. 2106)
= $ %A ', ,�c o G a k.".,
Total = $ t-, 3 ala . o c
Significant points learned of benefit to the District and its
ratepayers: w -Nz v— )')A-* C o- O', AkAICI �
e+-AA � w^ L 0a, ,,,._ Co to . Q t.► �- airy;,`
Director Signature: 7��
Costa Mesa Sanitary District
Expense Reimbursement Form for Directors
Name Rober J Ooten 0 10
1. Attach all receipts.
DATE OF EVENT
PURPOSE OR OCCASION
LOCATION
TRAVEL*
MEAL EXPENSE
OTHER
I, 10
U
bL w T)
7
t�1'y !b
C
�a1S
`z2�
17Co.. 5�a C�,��,.
6c 517
1 iZ1 lu
5 A t1. P) 5 Lo t�l C. &0 ltk
1a
1 �2� i Itz
6
-7
*Can be used for private auto as well as taxi, limo and air fare. i 7, 19. so
II. Calculation SO = $
1 miles at `*Kcents per mile _
(Current Rate)
2. Total meals
3. days attendance at $ 221.00 per day
(per Board policy) _
4. Meeting
5. Other
Conference /Event:
Cif% L\
Total= $ (� SD
Significant points learned of benefit to the District and its
ratepayers:
Location: � � t �— �?("�``� r � • y+o�y \AO
Per Ordinance No. 55, "Board members shall provide brief
reports on meetings attended at public expense at the next
regular Board meeting." (Operations Code, Section 3.01.035)
Director Signature:
(rev. 2/06) •
Costa Mesa S Itary District
Expense Reimbursert Form for Directors
Name:Gary Monahan
1. Attach all receipts.
DATE OF EVENT
PURPOSE OR OCCASION
LOCATION
TRAVEL*
MEAL EXPENSE
OTHER
01/19/10
Sewer System Committee Meeting
CMSD
01/28/10
Regular Board of Directors Meeting
CMSD
*Can be used for private auto as well as taxi, limo and air fare.
11. Calculation = $
1. miles at 50.0 cents per mile
(Current Rate) _
2. Total meals
3. 2 days attendance at $ 221.00 per day
(per Board policy)
4. Meeting
5. Other
Conference /Event:
Location:
Per Ordinance No. 55, "Board members shall provide brief
reports on meetings attended at public expense at the next
regular Board meeting." (Operations Code, Section 3.01.035)
442.00
Total = $442.00
Significant points learned of benefit to the District and its
ratepayers:
Director Signature:
(rev. 1/1/09)
• Costa Mesaoitary District
.Expense Reimbursement Form for Directors
Name.
1. Attach all receipts.
DATE OF EVENT
PURPOSE OR OCCASION
LOCATION
TRAVEL*
MEAL EXPENSE
OTHER
G
PCB-, i� �'h ✓�n 95 �y�
CY �+ l
t
C145A
jt f1
"Can be used for private auto as well as taxi, limo and air fare.
11. Calculation 56.6 = $
1. o- miles at MZ cents per mile _
(Current Rate)
2. ...LQJ� Total meals
3._ days attendance at $ 221.00 per day
(Per Board policy)
4. Meeting _ G 0
5. Other `D
�6
Conference /Event: C `4 A - �.� `,�• U�! S �;2 C/a
Location:
Per Ordinance No. 55, "Board members shall provide brief
reports on meetings attended at public expense at the next
regular Board meeting." (Operations Code, Section 3.01.035)
Total= $_ 9A5__
Significant points learned of benefit to the District and its
ratepayers:
Director Signature:
(mv MrM
Costa Mesa Sanitary District
Expense Reimbursement Form for Directors
Name:
I. Attach all receipts.
DATE OF EVENT
PURPOSE OR OCCASION
LOCATION
TRAVEL*
MEAL EXPENSE
OTHER
0
���w c ✓ Co ill .tit 15 5 ti.,/�—
c
c�gS/s
,fir li
c"v5A
(c j r
&A4
A-,19 -,
*Can be used for private auto as well as taxi, limo and air fare.
II. Calculation s6 _— _ $
.1 . miles at S8.r6 cents per mile
�' ' � (Current Rate)
2. � Total meals
3. days attendance at $ 221.00 per day
(Per Board policy)
4. Meeting
5. Other
Conference /Event: C `A )
Location:
Per Ordinance No. 55, "Board members shall provide brief
reports on meetings attended at public expense at the next
regular Board meeting." (Operations Code, Section 3.01.035)
(rev. 2M) •
[ O ,F, o o
Total= $ A 1 4 S b'O
Significant points learned of benefit to the District and its
ratepayers:
,Director Signature_
Costa Mesa Sanitary Disot
Expense Reimbursement Form for Directors
lame: �` ✓�
Attach all receipts.
JLNfN
qq%
2129
'Can be used for private auto as well as taxi, Grnu and alr tare,
It. Calculation
1. miles at 50,0 cents per mile
(Currant Rote)
2. Total meals
3. (q- days attendance at $221.0 per day
(pet Soard puGcyl
4, Meeting
5. Other
Conference /Event:
Location:
Per Ordinance No. 55, "Board members shall provide brief
reports on meetings attended at public expense at the next
regular Board. meeti►44j." (Operations Code,. Sectioo. 3AI -G3*
(rev. Vi 4q)
= /r 3.,26 . n o
Tutal $ _ �;z 61 06
Significant points learned of benefit to the District and Its
ratepayers:
Director Signatu
a �.
cr
m
J
Ln
M
m
OD
N
m
m
C0
N
N
m
w
LL
PURPOSE OR OCCASION J
��
'Can be used for private auto as well as taxi, Grnu and alr tare,
It. Calculation
1. miles at 50,0 cents per mile
(Currant Rote)
2. Total meals
3. (q- days attendance at $221.0 per day
(pet Soard puGcyl
4, Meeting
5. Other
Conference /Event:
Location:
Per Ordinance No. 55, "Board members shall provide brief
reports on meetings attended at public expense at the next
regular Board. meeti►44j." (Operations Code,. Sectioo. 3AI -G3*
(rev. Vi 4q)
= /r 3.,26 . n o
Tutal $ _ �;z 61 06
Significant points learned of benefit to the District and Its
ratepayers:
Director Signatu
a �.
cr
m
J
Ln
M
m
OD
N
m
m
C0
N
N
m
w
LL
0
r�
Q
Y
Costa Mesa Sanitary District
... Expense Reimbursement Form for Directors
Name:
1. Attach all receipts.
DATE OF EVENT PURPOSE OR OCCASION LOCATION TRAVEL' MEAL EXPENSE OTHER
lfl�� 1 b
'Can be used for private aub as well as taxi, Ilmo and air fare.
N. Calculation
1. ),00 miles at 50.0 cents per mile
(Cumnt ft *m)
2. Total meals
3._ days attendance at $2giAo per day
4. Mee ing IVf"�VX rLW1 5, Other
Other
Conference/Event:
Location:
Per Ordinance No. 55, "Board members shall provide brief
reports on meetings attended at pubNc expense at the next
regular Board meeting." (Operations Code, Section 3.01.035)
[nv.lno"s •
37..3
Total = $ I-q 17 ' 3
Significant points learned of benefit to the District and Its
ratepayers:
Director Signature:
�J
•
TS
LO
N
m
Y
m
m
Y
0
3
L�
--I
D
3
M
z
a
0
3
'D
m
m.
Y
Meetinq Date item Number
02/25/10. f VLIL AA
041:011"s "MW
To: Board of Directors
... an Independent Specia(District
Prom:
Scott Carroll, General Manage
Date:
February 25, 2010
Subject: Standby Policy
Summary
Staff researched the possibility of revising the District's current standby policy. The
results of our research are described in more detail below.
Staff Recommendation
That the Board of Directors approves repealing Rule 13, Section 2 of the District's
Personnel Rules and Regulations and replacing it with the revised policy attached
hereto.
Analysis
BACKGROUND
Rule 13, Section 2 of the District's Personnel Rules and Regulations states:
"If an employee is assigned to duty on a standby basis, he /she shall be paid at
the rate of thirteen (13) hours at his /her regular rate of compensation for each week so
assigned, plus compensation for each hour worked during such standby assignment.
If a holiday falls .within the assigned standby week, an additional four (4) hours pay at
his /her regular rate of compensation will be given to the person assigned to standby."
Currently, C &R Drains is the District's first responder when an emergency arises such
as a failed pump station or an SSO. C &R Drains has been in the sewer business for
thirty years and they are located locally in Costa Mesa. Per the terms of the
agreement, C &R Drains must respond immediately to after hour service calls and they
must be on -site within thirty minutes or less after receiving the call. Because they
have staff living in or near Costa Mesa, C &R Drains is able to meet this requirement of
the contract. Last year, C &R Drains responded to 32 after hour service calls. This
Protecting our community's health and the environment by providing sofid waste and sewer collection services.
www.crosdcagov
Board of Directors
February 25, 2010
Paae 2 of 4
current fiscal year they have responded to 23 after hour service calls. The cost for
C &R services is $175 an hour.
Once on site, C &R Drains will assess the situation and take the following actions:
1. Public ROW SSO: After validating the SSO is not from a pump station fault,
C &R Drains contacts National Plant Services to manage and resolve the SSO.
a. If the SSO is caused by the pump station, C &R Drains contacts JIMNI
Systems, Inc.
b. If the SSO is flowing in the public ROW, C &R Drains will take corrective
action until National Plants Services or JIMNI is on scene. Corrective
action will include, but not limited to damming storm drains and
containing the SSO.
2. Private Sewer Backup: After validating the District sewer main line is flowing
free and clear, C &R Drains will discuss the situation and explain the District's
Operation Code with the property owner. After determining there is not a
District responsibility for the call, C &R Drains shall offer its services to resolve
the backup at property owner cost.
The District's Maintenance Supervisor is the secondary responder when C &R Drains
cannot resolve after hour service calls. For instance, when a power outage occurs,
C &R Drains will contact the supervisor because he is a licensed electrician. C &R
Drains may also contact the supervisor for advice and /or directions in which the
supervisor can resolve the issue over the phone and does not need to report to the
site. When the supervisor is out on leave, C &R Drains will contact the Maintenance
Operations Manager for advice and /or directions.
The maintenance supervisor is not assigned to standby status because he is the
secondary responder for after hour service calls. The District does not require any
conditions on the supervisor such as staying in close proximity to Costa Mesa.
FINDINGS
Many organizations will have large pools of non - exempt personnel (hourly) who rotate
being on standby every two weeks. For instance, the City of Costa Mesa has five
employees who rotate being on standby. Claremont has six employees who rotated
on standby. Generally, an organization will place restrictions on employees who are
on standby status such as responding within 30 minutes, no consumption of alcohol,
etc.
The District has three non - exempt maintenance employees. One of our employees
lives in Perris, which is 65 miles from Costa Mesa and too far to be on standby status.
Another employee lives in Mission Viejo, which is less than 20 miles from Costa Mesa.
However, he needs more experience working in the sewer industry and the skills and
abilities to make quick decisions independently. The District's maintenance supervisor
Board of Directors
February 25, 2010
Page 3of4
is the only personnel that have the skills for maintaining sewer systems and
experience making quick and independent decisions.
If the District revises its Standby Policy I would then recommend specific conditions
such as:
• Employees will be assigned that exact dates and times to be on standby status.
• Provide employees with either a pager or cell phone to facilitate contact.
• Must be within 30 miles of District boundaries.
• Cannot consume alcohol.
• Cannot take prescription drugs without a doctor's consent.
• If contact cannot be made with an employee who is on standby status or if that
employee fails to perform the work required, that employee is ineligible for
standby pay.
However, enforcing the conditions mentioned above can create an unfair and
inconsistent working condition because it will only affect one employee, the
maintenance supervisor. It could also create a hardship because one employee is
being required to be on standby status virtually forever.
CONCLUSION
The District is not a large enough organization to have a pool of standby employees.
Enforcing the District's standby policy would create an unfair and inconsistent working
condition and a possible hardship. In the future, there may become a time when the
District has to assign an employee to be on standby status. For this reason, I am
recommending revising the District's existing policy to reflect current industry
standards and to ensure compliance with the Fair Labor Standards Act (FLSA).
The District will continue with its current practice of using C &R Drains as its first
responder for after hour service calls and the District's maintenance supervisor will
continue to be the secondary responder.
Legal Review
This report along with the revised Standby Policy has been reviewed and approved by
District Counsel.
Financial Review
In Fiscal Year 2008 -09, the District spent $10,026.29 on after hour service calls to
C &R Drains. To date, the District has spent $5,678.55 on after hour service calls to
C &R Drains. Employees responding to after hour service calls will receive overtime
pay.
•
Board of Directors
February 25, 2010
Paqe 4 of 4
Committee Recommendation
N/A
Public Notice Process
Copies of this report are on file with the entire agenda packet at District Headquarters.
Alternative Actions
1. Refer the matter back to staff
2. Do not approve the revised Standby Policy
Attachment: Revised Standby Policy
Financial Reviewed by:
Sherry Kallab
Administrative Manager
Legal Reviewed by:
al ��u
Alan Burns
District Counsel
r
•
Costa Mesa Sanitary District
Personnel Rules and Regulations
Rule 13, Section 2
Date Board Approved
SUBJECT: STANDBY POLICY
PURPOSE: To establish procedures for personnel who are assigned standby status
I. Purpose
The purpose of this policy is to establish administrative and procedural guidelines
and ensure compliance with Fair Labor Standards Act (FLSA) regulations regarding the
compensation of classified (non- exempt) employees who are required to perform duties
during non - scheduled, non regular hours.
II. Scope
This policy supersedes and replaces Rule 13, Section 2 of the District's
Personnel Rules and Regulation and applies to all classified employees who are
required to be on standby and are called out to work in order to respond to emergencies
during non - regular work hours.
III. Policy
The District will compensate employees who are required by the District to
respond to a call for service, which is received after normal working hours within a
required response time.
IV. Definitions
A. FLSA Requirements
According to FLSA employees who "...are not required to remain on their
employer's premises, but are merely required to leave word at their home or with
company officials where they may be reached, are not working ..." However, if
employees are restricted and are effectively "engaged to wait" then
compensation is required. Based on FLSA regulations, "...the requirement that
an employee not report to work while under the influence of alcohol is a common
requirement that does not trigger FLSA overtime."
B. Standby Duty
Classified employees who are responsible for responding to emergency locations
that occur after regular normal working hours shall be considered on standby
duty if memorialized in a writing or e-mail signed by the General Manager. If the
General Manager is unavailable, the Operations Manager is authorized to
approve standby duty status.
Standby Policy
Page 2 of 3
C]
V. Procedure
A. Scheduling
1. Special assignment (as determined by the employee supervisor or the
General Manager) may be given to classified employees in order to make
them available for work during non - regularly scheduled hours.
2. Standby personnel may trade scheduled standby time with other
employees only with prior approval of their supervisor or the General
Manager.
B. Responsibilities
1. Standby personnel shall wear a cellular phone for District communication
purposes during the entire standby period.
2. Standby personnel shall respond, once paged, as soon as possible to the
location in need of service.
3. Standby personnel shall notify his /her supervisor of their arrival at the
location. 0
4. Standby personnel must not consume alcohol and /or be on prescription
and /or over the counter medication that would impair his /her ability to
perform call out duties. If the employee is taking prescription
medication(s), he /she will provide a doctor's note to his /her supervisor
that releases the employee to work while taking the prescription
medication.
5. Standby personnel must be located (while driving in District or private
vehicle) no more than thirty miles outside of District boundaries while on
standby duty
VI. Compensation
A. Standby Pay
For each hour of standby duty assigned, the employee will be compensated at
his /her flat hourly rate. If called out during the standby period, the employee
receives "Call Out Pay' in lieu of Standby Pay
B. Call Out Pay
1. If standby personnel are "called out" during a standby period, they will be
compensated in accordance with overtime for the hours worked during
Standby Policy
Page 3 of 3
the "call out," with the clock starting at the time of the call out, if the
employee is in a District vehicle. If the employee is in a private vehicle,
the clock starts when they arrive at the District and clock in.
2. A minimum of two (2) hours of overtime will be paid for performing on -call
emergency work. If more than two hours are worked, the employee will be
compensated for those hours at his /her overtime hourly rate.
3. If contact cannot be made with an employee who is on standby status or if
that employee fails to perform the work required, that employee is
ineligible for standby pay.
r�
U
•
Meeting Date Item Number
02/25/10 Ix. A.
COSTA MESA SANITARY DISTRICT
RECYCLING COMMITTEE
AGENDA
Monday, February 22, 2010
12:00 p.m.
Costa Mesa Sanitary District
628 W. 19th Street
Costa Mesa, California
(Directors Ooten and Schafer)
I. Recycling Committee Goals for 2009 -2010
• II. Orange County Waste & Recycling Sub - Regional Meetings, Funding & Grant Program
III. 2009 Telephone Book Recycling Program
IV. Waste -Free Lunch
V. CR &R Report on Other Agencies Recycling Programs
VI. Report on Other CMSD Recycling Programs
VII. Public Comments
VIII. Next Meeting Date —March 22, 2010
Dated: February 16, 2010
Clerk of the District
C.
Meeting Date I Item Number
1. 02/25!10 X. A
COST,9 9YES,9SA9N'zxARx�DrsTRTC7'
Memorandum
To: Board of Directors
... an Independent Special District
Via: Scott Carroll, General Mana
From: Alan R. Bums, District ounsel
Date: February 25, 2010
Subject: Paulus Construction Claim
CONFIDENTIAL: ATTORNEY - CLIENT
Summary
The District and Paulus are at loggerheads over change orders for the Bristol street
job. Staff seeks guidance from the Board as to how to proceed.
Staff Recommendation
Staff recommends that we continue to negotiate, accept any amount as settlement as
authorized by the Board, and seek OCDA funding for the change orders.
Analysis
The Newport/OCDA/CMSD Agreement
The District entered into a contract with the City of Newport Beach and the Orange
County Development Agency (the County's redevelopment arm) for the reconstruction
of the Bristol Street sewer. The original agreement was to provide for additional sewer
service for East Santa Ana Heights due to rezoning that occurred via a reconstructed
pump station. However, due to the District's updated flow study and a new 15 gravity
flow sewer line, as well as other improvements, the parties decided to provide said
expanded service through a new line that was to be constructed in South Bristol Street
and portions of Irvine Avenue. CMSD agreed to provide design services and to
supervise the contract and to be the lead agency on the project. The District -
estimated construction cost (including engineering and construction) was $1,147,125.
The District was to be paid $114,712 for construction administration, including
construction staking. If the contract exceeded that amount by 5 %, the OCDA had the
discretion whether it would fund the additional money. CMSD was to administer the
0 Protecting our community's hearth and the environment 6y pro vidiing solid waste and sewer coffection services.
www. crosdca.gov
Board of Directors
February 25, 2010
Paae 2 of 4
contract and provide progress payments, and OCDA was to reimburse CMSD. The
new contract with Newport and the OCDA was signed around March of 2008.
Award of the Construction Contract to Paulus
In August of 2009, the District and Paulus entered into a contract for the construction
of Project 129 — Bristol Street sewer replacement from Autoplex to Birch Street. The
contract amount was for $775,048. The work began and problems were encountered
almost from the beginning in October of 2009. Most importantly, an encroaching and
undisclosed line forced the job to stop about 2/3 of the way along. The construction
work was then stopped. However, the contractor, Paulus, has also asserted various
extra work claims for conditions encountered. These include different soils conditions
(wet), differing pavement and concrete conditions (necessitating greater removal
efforts and costs) and underground lines that were not as depicted (causing related
extra work). Paulus, who was to be paid for only a portion of the $775,048 amount
because the job was shut down, has asserted $285,000 in change orders, which
would bring the total amount owed to $781,578.86.
The law on undisclosed conditions is provided in Public Contract Code Section 7104
as interpreted by Condon - Johnson v. Sacramento Utility District 57 Cal.Rptr.3d 849
(2007). That law provides that whenever a government entity requires excavation
deeper than 4 feet, it must pay for extra work caused by undisclosed conditions
encountered if those conditions were "indicated" in the contract. This case holds that
this law will control over government disclaimers of liability unless the government is
very clear that it is not "indicating a condition." We provide both specific descriptions
of what is likely to be encountered along with disclaimers stating that the contractor
must conduct his own investigation and that anything we provided must be confirmed
from the bidders' own independent review of records. Not surprisingly, the contractor
claims we "indicated" conditions, and when they turned out otherwise, he claims we
owe him extra for that.
An additional point of major contention is that we have specifically provided that in the
event of damages caused by encountering undisclosed conditions that the contractor
is limited to direct costs of performing the extra work and was not entitled to "overhead
and profit" for the extra work. The contractor claims the contract does not say that and
that it would be invalid if it did. He claims he is entitled to a 30% markup on everything
based, not on the contract, but on his experience. That thirty percent is a large
amount of this claim. There are about 16 change order claims, and they range in size
from a few thousand to $88,000 each. A copy of relevant paragraphs of our contract,
Paragraphs 15 and 36, are attached.
The District has traded letters with the contractor and his attorney and has paid some
smaller change orders we believed were justified. Paulus still contends that about
$285,000 is owed. The General Manger and District Engineer have negotiated Paulus
down to a total cost of completion to $720.000, but they are adamant that they will not
take one penny lower and will litigate. 0
r
Board of Directors
February 25, 2010
Page 3 of 4
This claim, being under $375,000, would be subject to the Resolution of Construction
Claims_ provisions of the Public Contract Code. The claimant would be required to
participate in a meet and confer process, then mediation, and then arbitration before
being entitled to a trial in court.
The contract does provide for attorneys' fees, meaning the prevailing party is entitled
to have the other side pay their reasonable attorneys' fees. That means the losing
side pays for their own attorneys' fees and the other side's. The attorneys' fees in
such a dispute could easily be $100,000 in a complex construction case. Additionally,
Public Contract Code Section 20104.50 provides that interest runs unpaid on all
undisputed amounts in a construction dispute.
Separate from the legal dispute are efforts to have the OCDA pay for the change order
amounts. The General Manager has been successful in tracking down the appropriate
staff from OCDA. On February 9, 2009, the General Manager had a conference call
with OCDA staff. We learned from OCDA staff that Orange County Board of
Supervisor John Moorlach's office is involved with the funding of this project. OCDA
staff indicated that the changer order amount the District is requesting would have to
be approved by the Board of Supervisors.
OCDA staff requested an e-mail from the District to formally request OCDA to fund the
changer order amount and the final construction cost of $720,000. OCDA staff will
distribute the District's correspondence along with other pertinent information
regarding this project to Supervisor Moorlach's office.
The General Manager sent the request to OCDA staff on February 9 along with
another request to have OCDA fund the remaining 1/3 of the project for approximately
$750,000 (includes design and construction cost). It is anticipated that the Board will
be fully briefed by the General Manager on any new developments regarding this
issue.
Legal. Review
This report was prepared by District Counsel.
Financial Review
Total cost to complete 2/3 of this project without change orders is $496,578.86.
Paulus Engineering, is requesting an additional $285,000 in change orders, which will
bring the total cost of completion to $781,578.86. District staff has successfully
negotiated a reduction in the change order cost that will bring the total cost to
$720,000. Paulus has indicated that if the Board of Directors denies this settlement,
he will submit a public works claims for the full amount, as per California Public
Contract Code, Section 20104 - 20104.6.
As mentioned earlier, attorney fees for such a dispute could easily cost $100,000.
That cost could double if we lose this claim.
Board of Directors
February 25, 2010
Page 4 of 4
Committee Recommendation
Not applicable.
Public Notice Process
Copies of this report have not been provided publicly, because these are attorney -
client communications to be discussed in closed session.
Alternative Actions
1. Deny the settlement and require the claimant go through the dispute
resolution process (meet and confer, mediation, arbitration, litigation)
with decisions being made at each stage as to whether to go further.
2. Accept their last offer.
3. In conjunction with the above options, continue to pursue OCDA funding
for the payment of change orders.
Attachment
Financial Reviewed by:
Sherry Kallab
Administrative Manager
NOV -16 -2009 11:00 FROM COSTA MESA SAN DIST
Costa Mesa Sanitary District
CMS6 #129
Bristol Street Sewer Replacement
TO ALAN BURNS
P. 05/29
Construction Agreement
-5
11. _Disputes Pertaining to Payment for Work
Should any dispute arise respecting the true value of the work done, of any work
omitted, of any extra work which CONTRACTOR may be required to do, or respecting the
size of any payment to CONTRACTOR during the performance of this Contract, such
dispute shall be decided pursuant to Section 20104 through 20104.8, Public Contracts
Code, as the same is now in force and as the same may be amended from time to time,
provided that the dollar amount of the dispute is within the statutory limits set forth therein.
12. Permits - Compliance With Law
CONTRACTOR shall, at CONTRACTOR's expense, obtain all necessary permits
and licenses for the construction of each improvement, give all necessary notices and pay
all fees and taxes required by law.
13. Superintendence by CONTRACTOR
• CONTRACTOR shall give personal superintendence to the work on said
improvement or have a competent foreman or superintendent satisfactory to the
DISTRICT Engineer on the work at all times during progress with authority to act for him.
14. Observance by DISTRICT
CONTRACTOR shall at all times maintain proper facilities and provide safe access
for observation by DISTRICT to all parts of the work and to the shops wherein the work is
in preparation.
15. Extra and /or Additional Work or Changes
Should DISTRICT at any time during the progress of said work request any
alteration, deviations, additions, or omissions from said specifications or plans or other
Contract Documents, it shall be at liberty to do so, and the same shall in no way affect or
make void the Contract, but will be added to, or deducted from the amount of said contract
Price, as the case may be, as provided in paragraph 36.
•
NOV -16 -2009 11:02 FROM COSTA MESA SAN DIST TO ALAN BURNS P.19i29
Costa Mesa Sanitary District Construction Agreement
CMSD #]29 _ 19
Bristol Street Sewer Replacement
34. Governing Law
This Contract and any dispute arising hereunder shall be governed by the law of the
State of California.
35. Inte ration
The parties agree that this document represents their entire agreement and that
this AGREEMENT may not be subsequently modified unless said modification is made in
writing and is signed by both parties.
36. Changes
DISTRICT may, by written change notice, make changes in the work, changes in or
addition to the specification, require additional work or services or direct the omission of •
work or services covered by this AGREEMENT. If any such change or requirement
causes any increase or decrease in the CONTRACTOR's cost of performance of this
AGREEMENT, an equitable adjustment shall be made and the AGREEMENT modified in
writing accordingly. No claim by CONTRACTOR for adjustment under this paragraph shall
be valid unless asserted in writing by CONTRACTOR within thirty (30) days from the date
of receipt of said written change notice signed by the DISTRICT's Engineer or the
President and Secretary of the Board of Directors, as appropriate. CONTRACTOR shall
make no additions, changes, alterations or omissions except upon the written change
notice of the DISTRICT Engineer given before the work is to be done or before services
are rendered. The DISTRICT Engineer shall only have authority to order changes when
CuN4v4A 7�Ye
the work is of ^value less than 10% of the contract amount or F/FTEENEN THOUSAND
t NOV -16 -2009 11:02 FROM COSTA MESA SAN DIST TO ALAN BURNS P•20i29
Costa Mesa Sanitary District
•CMSD # 129
Bristol Street Sewer Replacement
0
Construction Agreement
-20
DOLLARS ($15,000.00) whichever is greater. All other changes must be approved by the
Board of Directors.
A. Extra Work Damages. Should CONTRACTOR encounter extra work due to
the discovery of unforeseen conditions that CONTRACTOR should not have
anticipated based in its own independent investigation, or due to changes in
the project made by DISTRICT, CONTRACTOR shall immediately bring
such condition to the attention of the DISTRICT's Engineer and shall submit
a Request for Change Order within thirty (30) days in the form set forth in the
Contract Documents. All such requests for extra compensation shall be
subject to the approval of the Board of Directors unless within the authority
of the DISTRICT Engineer,
B. Limitation of Damages. CONTRACTOR shall be limited in the damages
that it may recover under this Agreement. CONTRACTOR shall be limited to
extra days for delay time and any direct costs related thereto, and to the
direct costs of completing extra work. "Direct Costs" shall be those items
defined in Section 33.2.2 Basis for Establishing Costs, Standard
Specifications for Public Works Construction, 1997 edition. Excluded from
direct costs shall be mark ups on materials, equipment rentals or other items
or expenditures, so- called "Eichleay damages" including, but not limited to,
home office overhead, lost bonding capacity, lost profits, and lost interest.
r
Meeting Date I Item Number
02/25/10 J X. B.
To: Board of Directors
...ran Independent ,Specia(Distrzct
Via: Scott Carroll, General Manager
moo
From: Robin B. Hamers, District Engineer
Date: February 25, 2010
Subject: Project #101 West Side Pumping Station Abandonment
Summary
Staff is providing the Board with an update on this capital improvement project. The purpose
of the project is to abandon six Costa Mesa Sanitary District pumping stations.
Staff Recommendation
The Board of Directors receives and files this report.
Analysis
Attached are documents from the Orange County Sanitation District (OCSD) stating OCSD
intends to begin a two to three year design phase beginning July 1, 2010 followed by a two
year construction schedule for the regional Southwest Costa Mesa Trunk Sewer. The trunk
sewer will allow the CMSD to abandon six pumping stations, allow Newport Beach to abandon
one pumping station, allow abandonment of one private pumping station, and alleviate the
need for the north half of the Banning Ranch to contain a pumping station upon its
development.
Previous CMSD estimates disclose the CMSD requires approximately $2 -3 million to abandon
its pumping stations. Project #101 West Side Pumping Station Abandonment receives a
yearly contribution of $250,000 from the yearly capital improvement program and the 2010-
2011 fiscal year will be the 4th yearly contribution, giving the CMSD the approximate funds
necessary for abandonment of the President Pumping station and the Canyon Pumping
Station, the two largest pumping stations being abandoned.
The 2010 -2011 Capital Improvement Program will also include a proposal to begin project
coordination, easement acquisition, and conceptual design with OCSD and the various
agencies and entities involved, including the City of Costa Mesa as owners of Canyon Park,
the City of Newport Beach as owners of one of the pumping stations to be abandoned and as
owner of the transmission sewers the CMSD desires to use for abandonment of the CMSD
Board of Directors '
February 25, 2010
Page 2of2
19 Street Pumping Station, the County of Orange as owners of the land where the City of
Newport Beach and CMSD sewers will connect to the OCSD trunk, and the County as owners
of the land where the OCSD Southwest Costa Mesa Trunk Sewer will be located. It is
anticipated the CMSD District Engineer will begin actual design of the abandonment
construction plans on July 1, 2011.
When the CMSD constructed the first leg of the abandonment sewer system in the City of
Costa Mesa's Canyon Park, environmental review was required and Coastal Commission
approval needed. Initial discussions with OCSD will include whether an EIR is required and
the lengthy timeframe within which this will be accomplished. It is also possible resistance to
the regional sewer may occur from environmental groups due to the raw land nature of the
area as well as from the standpoint of bringing up arguments over whether the project is a
precursor to extending 19th Street as it did when these regional sewers were first discussed in
the 1980s.
Legal Review
None
Financial Review
Staff is preparing the design cost for abandonment construction plans and will have this
proposal available to the Board during the Fiscal Year 2010 -11 Budget Review process.
The total amount saved to date for the President Pumping and the Canyon Pumping Stations
is $750,000. •
Committee Recommendation
The Sewer System Committee will be reviewing this item on February 16, 2010. Any
recommendations from the committee will be presented to the Board at tonight's meeting.
Public Notice Process
Copies of this report are on file with the entire agenda packet at District Headquarters and on
the District's website.
Alternative Actions
1. Refer the matter back to staff.
Attachment: Schedule and e -mails from OCSD
Financial Reviewed by: n
c�
Sher K lab
rY
Administrative Manager
Scott Carroll
From: Scott Carroll
Sent: Tuesday, January 26, 2010 3:34 PM
'Ghirelli, Robert'
Object: RE: 6 -19 Southwest Costa Mesa Trunk Update (1- 26 -10)
Thanks, Bob.
I was a pleasure meeting you yesterday. I am looking forward to working with you too.
Scott Carroll
General Manager
Costa Mesa Sanitary District
628 W. 19th Street
Costa Mesa, CA 92627
(949) 645 -8400
scarroll @crosdca.gov
From: Ghirelli, Robert [mailto:RGHIRELLI @OCSD.COM]
Sent: Tuesday, January 26, 2010 8:56 AM
To: Scott Carroll
Subject: FW: 6 -19 Southwest Costa Mesa Trunk Update (1- 26 -10)
Scott, here is status of the project you asked about at lunch yesterday. Project planning
expected to start July 2010 with a 2 -3 year design phase, followed by a 2 year construction
dtchedule. If you or your staff would like more detailed information about the project, please
ntact Jim Burror, contact information listed below.
Look forward to working with you in the future.
:•7
Robert P. Ghirelli
Assistant General Manager
Orange County Sanitation District
714 - 593 -7400 (ph)
714 - 968 -4389 (fax)
rghirelli(cDocsd.com
Assistant, Gail Garrett - 714 - 593 -7101
www.ocsd.com
From: Burror, Jim
Sent: Tuesday, January 26, 2010 7:32 AM
To: Ghirelli, Robert
Cc: Fisher, Dean
Subject: 6 -19 Southwest Costa Mesa Trunk Update (1- 26 -10)
!I
The OCSD Project 6 -19, Southwest Costa Mesa Trunk, is slated to start project development July 1,
2010. The project will likely have to 2 to 3 year design process followed by a 2 year construction
period.
Thanks 0
Jim Burror
Engineering Supervisor
Orange County Sanitation District
714 - 593 -7335 (W) / 714 - 962 -5018 (F)
www.ocsd.com
10844 Ellis Avenue
Fountain Valley, CA 92708
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Page 14 o154
Meeting Date Item Number
02/25/10 1 X. C.
To: Board of Directors
... an Independent Special District
Via: Scott Carroll, General Manager
woo
From: Robin B. Harriers, District Enginee
Date: February 25, 2010
Subject: Project #182 Analysis of CCTV Results
Summary
Staff is providing the Board with an update on this capital improvement project. The
purpose of the project is to review the televising information and prepare a
recommended District -wide sewer improvement plan.
Staff Recommendation
The Board of Directors discusses and accepts the project report.
Analysis
Attached is the project report resulting from analyzing the closed circuit television
(CCTV) data acquired during the OCSD Cooperative Projects Grant Program (CMSD
#170). The project report sets the stage for the yearly system wide repairs necessary
to insure the system works eff iciently and reaches its life expectancy without
experiencing significant and expensive failures.
The CMSD sewer system includes 216 miles of sewer mains, all of which were
televised. The report shows 239 reaches (manhole to manhole) each contained one
or more Grade 5 structural ratings and another 34 reaches each contained one or
more Grade 5 maintenance ratings thereby indicating 283 reaches are in need of
immediate repair. Ratings vary from one to five (1 -5) and Grade 5 ratings are
considered severe and in need of immediate repair. Grade 4 ratings indicate the need
for monitoring and future repair.
Board of Directors
February 25, 2010
Page 2of2
Legal Review
None
Financial Review
Cost estimates shown in the project report indicate the first 30 reaches with structural
deficiencies plus the first 30 reaches with maintenance deficiencies can be repaired
for a total of approximately $700,000 (exclusive of staff time).
Committee Recommendation
The Sewer System Committee will be reviewing this item on February 16, 2010. Any
recommendations from the committee will be presented to the Board at tonight's
meeting.
Public Notice Process
Copies of this report are on file with the entire agenda packet at District Headquarters
and on the District's website. 40
Alternative Actions
1. Refer the matter back to staff.
Attachment: Project Report
Financial Reviewed by:
Additional information regarding the estimated $700,000. cost will be reviewed and
presented to the Board at the preliminary budget meeting.
Sherry Kallab
Administrative Manager
•
•
CAPITAL IMPROVEMENT PROJECTS BASED
ON CLOSED CIRCUIT TELEVISION (CCTV)
INSPECTION VIDEOS AND REPORTS
No. 182
Prepared By:
Joseph P. Sinacori II, PE
• Project Engineer
Costa Mesa Sanitary District
Robin B. Hamers, PE
District Engineer
Costa Mesa Sanitary District
RC 31720
�EXP 2010
IVII �Q
gTF0F CAIIF
February 8, 2010
c:
Capital Improvement Projects Based On SA N7P,\
CCTV Inspection Videos and Reports 1/I
Project No. 182p - aj
�RATQ
Background
The Costa Mesa Sanitary District (CMSD) first televised the District's sewer mains in four
phases from 1989 -1992. The low bidder on all four phases was National Plant Services, Inc.
(DIPS), and the closed circuit television (CCTV) results were used as a basis for the District -wide
repair program. Structural repairs were made, pipe was reinforced with stainless steel sleeves
(Link -Pipe from Canada), manholes were rehabilitated, and root cutting and foaming (to kill
roots) were completed, all part of a yearly improvement program.
In 2005, the District applied for and was awarded a Cooperative Projects Program grant from the
Orange County Sanitation District (OCSD) for televising the 216 mile main line system in order
to determine sources of Infiltration and Inflow (I/I). The District televised the system from
January 2006 to March 2009. Infiltration is defined as rain water or other surface water seeping
into the ground and entering the sewer system underground through cracks in the pipe, •
misaligned joints, or through cracks in manhole walls. Inflow is rain water or other surface
water that enters the sewer system at ground level through the vent holes in the manhole covers
caused by flooded streets or through illegal connections such as homeowners or business owners
relieving their on -site drainage problems by draining the water to the sewer system.
I/1 causes severe strain on OCSD's treatment plants by introducing as much as 250 million
gallons of water in one day to the already 211 million gallons of typical daily wastewater.
Therefore, OCSD developed the Cooperative Projects Program to provide funding for Member
Agencies (MAs) such as the CMSD to identify and reduce I/I from their service area. Based on
the CCTV results inside the CMSD, only two isolated incidences of infiltration were occurring,
and these were repaired immediately upon discovery.
I/I occurs in significant amounts in the CMSD due to Inflow. Therefore, the CMSD created its
Inflow Reduction Program and is actively working to seal manhole covers and cease all illegal
i
Page 2 of 6
•
Capital Improvement Projects Based On /b^ ",�\
CCTV Inspection Videos and Reports
Project No. 182
connections. The incidence of 1/1 is a violation of OCSD's ordinances and the State of California
Water Resources Control Board's Waste Discharge Requirements, Order No. 2006 - 0003 -DWQ.
In addition to the CCTV project identifying I /I, the results identified all the structural and
maintenance problems within the system. This project, CMSD 4182 Analysis of CCTV Results,
consists of a review of all the problems in the system and creation of a long -term repair program.
The repairs are being funded by CMSD #183 District -Wide Sewer Repair at a yearly
contribution of $700,000 beginning in fiscal year 2008 -2009.
Means to An Effective Repair Program
Statutory laws require sewer projects of $15,000 or greater to be formally placed out to bid with
the Board of Directors making the award. However, the District has the option of adopting the
Uniform Construction Cost Accounting Method (UCCAM) where projects of $125,000 or less
may be awarded through informal bidding.
The majority of the repair projects identified in this analysis project have construction costs less
than $125,000. This is in addition to the majority of projects constructed in support of the
Maintenance Supervisor's operations and maintenance program (O &M) being below $125,000.
The UCCAM was previously introduced to the Board of Directors and approved for adoption.
Because the analysis project is complete and repairs are soon to begin, it is recommended this
method be formally adopted.
Proiect Results
The Costa Mesa Sanitary District (CMSD) prepared this capital improvement report based on
closed circuit television (CCTV) inspection videos and reports. The CMSD contracted with
National Plant Services to televise and provide inspection reports for all the gravity sewer mains
in the system, which totals approximately 216 miles of pipe. National Plant Services utilized the
Pipeline Assessment and Certificate Program (PACP) developed by the National Association of
•
Page 3 of 6
Capital Improvement Projects Based On *��T a,
CCTV Inspection Videos and Reports ! `\
Project No. 182 ,`.��JQO`i
i
Sewer Service Companies (NASSCO) to analyze the sewer lines. The structural and
maintenance problem areas were graded using the PACP system, which rates the problem areas
from 1 to 5 depending on the severity of the problem as summarized in Table 1 below. An
example of a structural grade 5 (S5) is a pipe with a large fracture that has created a hole in the
pipe. An example of a maintenance grade 5 (M5) is a pipe with excessive roots or large sag.
Table 1 PACP Gradrng Systemor5,5trtural & Ibeane, problems in Sewer Systems. ;
Grade
Category
Description
1
Excellent
Minor Defects
2
Good
— -- -_... - --
Defects that have not begun to deteriorate ...
- _ - - - -- — — -
3 _
Fair - _
-- _
Moderate defects that will continue to deteriorate
4
Poor
Severe defects
5
Immediate Attention
Ver severe defects re uirin immediate re air
National Plant Services worked for approximately three (3) years from January 2006 to March
2009 televising the CMSD gravity sewer system. An inspection report was provided for each .
reach of sewer, which typically consisted of a sewer line extending between two (2) manholes.
The inspection reports were sorted based on the PACP quick grade rating. The PACP quick
grade rating is a shorthand way of expressing the number of occurrences for the two highest
severity grades. The quick grade rating is a four character score defined as follows:
1) The first character is the highest severity grade occurring along the pipe segment.
2) The second character is the total number of occurrences of the highest severity grade. If
the total number of occurrences exceeds 9, then alphabetic characters are used to define
the reach as follows: A = 10 to 14 occurrences, B = 15 to 19, C = 20 to 24, and D = 25 or
greater.
3) The third character is the next highest severity grade occurring along the pipe length.
4) The fourth character is the total number of the second highest severity grade occurrences
as defined in Item 2 above.
An example of the quick grade rating is 3224 which indicates two grade 3 defects and four grade
2 defects. This rating also indicates that there were no grade 4 or 5 defects in the reach, If a pipe
•
Page 4 of 6
Capital Improvement Projects Based On A sir, .
CCTV Inspection Videos and Reports
Project No. 182 'PORA�j/
segment only has defects of one grade, the first two characters are the grade and quantity of
defects, and the last two characters are 00 (two zeros) denoting no other defect grades. Note that
a pipe segment with no defects would have a quick grade rating of 0000 (all zeros).
The CMSD system was sorted by quick structural and quick maintenance ratings as provided in
Appendix A and B to determine the worst structural and maintenance areas. There are 239 quick
structural ratings with the highest severity grades equal to 5. There are 34 quick maintenance
ratings with the highest severity grade equal to 5. It is recommended to begin the repair program
by repairing the pipe segments with the top 30 of the highest quick structural ratings and the top
30 highest quick maintenance ratings as shown in Table 2 and 3. The engineer's cost estimate to
repair each pipe section as shown is based on the particular problems encountered in each reach
of sewer, and the unit costs for various types of repair are shown in Appendix C. The inspection
reports for these pipe segments are located in Appendix D.
0 The total cost estimate to repair the pipe segments with the top 30 highest quick structural ratings
and top 30 highest quick maintenance ratings is approximately $685,670, however, once the
repair program begins, additional cost data on small repairs will become available to better
forecast future costs. Traffic control and other contingencies may also affect costs as each repair
is a project in itself. The cost estimates provided were based on previous cost data and
information from contractors performing this type of work. The CMSD capital improvement
budget for the repairs is $700,000 per year beginning in fiscal year 2008 -2009. It is noted there
are numerous other pipe segments that need repair in the system with grade 4 and 5 ratings. It is
recommended to repair these beginning upon completion of the repairs shown herein.
The CMSD sewer system has performed exceptionally well over the years with one of the
reasons being the continued repair of problem areas. The first televising project performed in
1989 -1992 was followed by years of large and small repair projects. The same dedication to the
system is necessary today based on the CCTV data reviewed for this report. A grade 5 rating is
indicative of a severe problem while a grade 4 rating requires monitoring and eventual repair as
Page 5 of 6
Capital Improvement Projects Based On A sir, .
CCTV Inspection Videos and Reports
Project No. 182 'PORA�j/
segment only has defects of one grade, the first two characters are the grade and quantity of
defects, and the last two characters are 00 (two zeros) denoting no other defect grades. Note that
a pipe segment with no defects would have a quick grade rating of 0000 (all zeros).
The CMSD system was sorted by quick structural and quick maintenance ratings as provided in
Appendix A and B to determine the worst structural and maintenance areas. There are 239 quick
structural ratings with the highest severity grades equal to 5. There are 34 quick maintenance
ratings with the highest severity grade equal to 5. It is recommended to begin the repair program
by repairing the pipe segments with the top 30 of the highest quick structural ratings and the top
30 highest quick maintenance ratings as shown in Table 2 and 3. The engineer's cost estimate to
repair each pipe section as shown is based on the particular problems encountered in each reach
of sewer, and the unit costs for various types of repair are shown in Appendix C. The inspection
reports for these pipe segments are located in Appendix D.
0 The total cost estimate to repair the pipe segments with the top 30 highest quick structural ratings
and top 30 highest quick maintenance ratings is approximately $685,670, however, once the
repair program begins, additional cost data on small repairs will become available to better
forecast future costs. Traffic control and other contingencies may also affect costs as each repair
is a project in itself. The cost estimates provided were based on previous cost data and
information from contractors performing this type of work. The CMSD capital improvement
budget for the repairs is $700,000 per year beginning in fiscal year 2008 -2009. It is noted there
are numerous other pipe segments that need repair in the system with grade 4 and 5 ratings. It is
recommended to repair these beginning upon completion of the repairs shown herein.
The CMSD sewer system has performed exceptionally well over the years with one of the
reasons being the continued repair of problem areas. The first televising project performed in
1989 -1992 was followed by years of large and small repair projects. The same dedication to the
system is necessary today based on the CCTV data reviewed for this report. A grade 5 rating is
indicative of a severe problem while a grade 4 rating requires monitoring and eventual repair as
Page 5 of 6
Capital Improvement Projects Based On
CCTV Inspection Videos and Reports
Project No. 182
OIJTBV/
well. A comprehensive preventative maintenance program consisting of small repairs now will
alleviate larger more costly repairs at a later date, while also preventing sewer overflows, and
will serve to increase the life expectancy of the overall system.
•
Page 6 of 6
•
�� d' k'Tble� 5% afdlc ;iuctura�;rtlrToi'01�t�erte
5 Hitghest Seventy k =�
,., ..... , .. i t S M. :, -k k Gi SGYr.x^'•h, .::• ;i !C[
g
7L' A:9 4 F SS.i.n
SECizon :;
t
>SD
iA F .. N -
v .•
t. 5 ry."
+Lostark
N_uriiber
;Street :
,Description
Stx raT
Sewer
Pipe Lengtli
Recommended Repair
Repair
Rating
.
3795
Santa Ana Ave.
Rose Lane to 350'
5344
159
350'
Root Cutting & Foaming and
$17,500
Southwesterly
Structural Lining
3427
Victoria St.
Sterling to Pomona
5342
146
264'
Root Cutting & Foaming and
$13,200
Structural Lining
3891
Tustin Ave.
Costa Mesa St. to 92'
5341
136
92'
Remove & Replace 6' Section
$10,000
Northeasterly
2487
Governor St. Esmt.
Puente to 200' Westerly in 4
533B
146
200'
Root Cutting & Foaming and
$10,000
back yards
Structural Lining
2754
17t' St.
Superior to 342' Westerly
5300
152
342'
Remove & Replace 6' Section
$10,000
4072
Raymond Ave.
170' Northeasterly of 19`s to
524C
136 &
333'
Remove & Replace 12' Section and
$36,650
163' Southwesterly of 19'h
137
Structural Lining
4579
Mesa Dr.
Irvine Ave. to Riverside
524A
164
270'
Structural Lining
$13,500
2912
Leila Ln.
Diana Ln. to Dover Drive
5249
135
270'
Root Cutting & Foaming and
$13,500
Structural Lining
47
Baker St.
170' East of Andros to 515'
5244
187
345'
Structural Lining
$17,250
East of Andros
2717
17th St. Alley
Westminister to 350'
5244
140
350'
Root Cutting & Foaming and
$17,500
(Sparks St.)
Southerly
Structural Lining
3478
Newport Blvd.
210' Southwest of Bay St. to
5243
149
280'
Structural Lining
$14,000
'
490' Southwest of Bay St.
3624
Colleen Pl.
Santa Ana Ave. to 272'
5243
160
272'
Root Cutting & Foaming, Structural
$16,100
Southeasterly
Lining and Fix Manhole Base
Remove & Replace 6' Section, Root
2136
191, St.
Monrovia to 280' Easterly
5243
154
280'
Cutting & Foaming, and
$24,000
Structural lining
3457
Newport Blvd.
Cecil to Albert
5242
159
329'
Remove & Replace 6' Section and
$26,450
Northbound
Structural Lining
3167
Park Ave.
19`h Street to 250' Southerly
5242
150
250'
Structural Lining
$12,500
4590
21" St.
208' Southeast of Pump
5241
159
208'
Structural Lining
$10,400
Station No. 21
73727
Orange Ave.
265' Northeast of 23rd d t. t0
535' Northeast of 23 St.
5241
161
270'
Structural Lining
$13,500
97; jI* _ GStG @NI.S
° Table °'°MSD Qut�lS Nru ral RathiYt<i Top 34 of ihe'aiek5 ghest Seventy
a
Section
5 wer,
Number
Street
Descrt tton
p
Stuctural
Pr eLcn th
P $
Recommende d Repair
Rating
Atlas
Rpa�r�"
4605
Bristol St.
196' Northeast of Randolph to
5241
178
178'
Structural Lining
$8,900
374' Northeast of Randolph
3750
Brentwood St.
129' Southeast of Fairway to
5241
161
345'
Structural Lining
$ 17,250
474' Southeast of Fairway
2513
Industrial Way
Superior to 323' Southeasterly,
5241
140
323'
Structural Lining
$16,150
2364
Bernard St.
Charlie St, to 338' Westerly
5241
148
338'
Remove & Replace 6' Section
$10,000
4311
,�
18 St.
262' East of Monrovia to
5241
154
252'
Remove & Replace 6' Section
$10,000
514' East of Monrovia
2611
Monrovia Ave.
265' North of 17'h St. to
5239
153
317'
Remove & Replace 6' Section and
$25,850
582' North of 17 St.
Structural Lining
1984
City Hall
Private Line
5237
168
334'
Remove & Replace 6' Section and
$26,700
Parking Lot
Structural Lining
22nd St. to 330' northeasterly
3723
Orange Ave.
to Virginia Pl.
5235
159
330
Structural Lining
$16,500
3049
Rural Pl.
Terminal manholey 175'
5233
159
175
Root Cutting & Foami g and
$8,750
soulheasterl
Structural Loring
480
Gisler Ave.
Between College and Harbor
5232
196
206'
Structural Lining
.$10,300
] 02031
Yorktown Lane
Saratoga Way in
5200
169
Remove & Replace 6' Section and
$10,000
Tract No. 5160
E352'
Remove Obstructions From Lateral j
1418 Harbor Blvd. South of Sunflower 5200 196
Remove & Replace 6' Section
$10,000
Easement
Cost to Repair Quick Structural Ratings With Top 30 of the Grade 5 Highest Severity
$446,450
• Based on estimated unit costs shown in Appendix C.
0 0 0
0 0
`t' _ t�' -:¢.: ;x:ir, t4ij. , - LLiRd1 ^,. 7 ` .44CSL"•+n _� '.
p 3t a[ e 1
C141SI� ck 1Vi eEra- m i� "Top s o ems" rade S T ig1%e 5 erit3 ;Z—ANN,
.:. .; ... ._,. .. ., .,....:�':. "......_. 0..A.., ..` -''' =. "i'_dAii.•.L.DeLolsn
Section
x:li! S1
Q
Cost l ,.
Number
Street :::
Description Maintena $ewer. .
;
1P>pe Length
Recommended Relfair
Repau �.
At as
4584
Pinecreek Complex
Between Fairview Rd. and
582F
169
350'
None
$0
Vanguard Way
2624
Monrovia Ave.
17rh Street to 331' Southerly 5242
153
331'
Root Cutting & Foaming and
$16,550
Structural Lining
628
Coolidge Ave.
Charlston Northerly to OCSD
5146
189
130'
Already Fixed
$0
Esmt.
Red Hill Trunk
2926
Magnolia St. Alley
Tustin to 339' Southerly 5143
137
339
Root Cutting & Foaming
$3,390
4194
Placentia Avenue
Estancia High School Lateral . 5143
157
148'
Root Cutting Foaming and Remove
$41,480
& Replace e 20' Section at Sag
4353
Irvine Ave. Esmt.
60' Southwesterly of Ester to 5142
136
80'
Root Cutting & Foaming
$800
140' Southwesterly of Ester
#
1988
City Hall /
Vanguard College Lateral 5142
168
280'
Remove Pipe or Cable Obstruction and
$24,000
Vanguard Esmt.
Structural Lining
3322
Tustin Ave.
Santa Isabel to 301' 5142
162
301'
Root Cutting & Foaming and
$15,050
Northeasterly
. Structural Lining
2704
Clay St. Alley
Alley between Orange / Bolsa
from 15`s St. to Southwest 5142
139
120'
Root Cutting &Foaming
$1,200
1244
Nassau Road
East & West of Andover 5141
170
342'
Root Cutting & Foaming
$3,420
Place
4491
W alnut PI. Esmt.
Irvine Ave. Crossing Between
5141
136
62'
Already Fixed
$0
Cross Over
Walnut i Costa Mesa St.
310 Northwesterly of Irvine
Root Cutting &Foaming and
2925
Broadway Alley
to 610' Northwesterly of 5141
137
300'
Structural Lining
$15,000
Irvine
2752
16 St.
2.55' West of Pomona to
5141
151
205'
Root Cutting &Foaming
$2,050
460' West of Pomona
1687
Tern Circle Esmt.
On 2756 Tern Circle Property ` 5134
172
146'
Root Cutting & Foaming
$1,460
4268
Park Dr. Esmt
18'h Street to 248' Southerly 5133
150
248'
Root Cutting & Foaming and
$12,400
Structural Lining
982
Presidio Dr.
Junipero Dr. to 322' Easterly 5132
176
322,
Root Cutting & Foaming and
$13,220
&177
Remove Obstruction in Lateral
147
Oregon Ave.
92' Southwest of California 5132
198
320'
Root Cutting & Foaming and
$16,000
St. to 320 Southerly
Structural Lining
zK
'91) a " ui� ' '` S SF iina u s 2aax, `ao�' 5 - Ei
st T'ab E�3 lCMQu e�ai11t47t `X`ce'katrn
gs Wzfh� o 0 of the a 5* g , st Severity
Section
..
Q.
m {;
t✓ostFfb'' ->
' Street
Descnption Maintena
Sewer"
Pipe L- ength
T%ecommended Repair
Repair
Number
..nee Rating
Atlas
94
Harbor Blvd.
175' South of Gisler Ave. to ! 5131
187
339'
Heavy Cleaning
$3,390
514' South of Gisler Ave.
2450
Sea Cove
Terminal manhole to 5131
158
180'
Root Cutting & Foaming
$1,800
180' Westerly
97
Adams Ave.
Shantar to 236' Westerly 512A
171
236'
Heavy Cleaning
$2,360
4048
Dawnview Ln.
Heather Lane to 5124
162
299'
Heavy Cleaning
$2,990
Easement
160' Northwesterly
2887
Cabrillo St.
Easement Southeast of 5123
141
136'
Heavy Cleaning
$1,360
Easement
Newport Boulvard
1215/1216
Fair Dr.
City Hall Parking Lot 5121/5123
168
350'
Root Cutting & Foaming
$3,500
Easement
Entrance to 350' Wester!
1986
City Hall /
City Hall Parking Lot 5121
168
157'
Remove Pipe or Cable Obstruction and
$17,850
Vanguard Esmt.
Structural Lining
664
Randolph Ave.
Baker Ave. to 330' Southerly: 5121
178
330'
Remove Pipe or Cable Obstruction and
$26,500
Structural Lining
Terminal Manhole at 15th St.
2705
Clay St. Alley
5121
to 120' Southwesterly
139
120'
Root Gutting & Foaming
$1,200
3318
Grenoble Lane
Cleanout at Monaco Terrace ! 5111
162
113'
Root Cutting & Foaming
$1,130
to 11.3' Northwesterly
3259/3265
Orchard Dr.
Terminal Manhole at Acacia ~, 5111/5100
167
275'
Root Cutting & Foaming
$2,750
St. to 275 Southeasterly
3237
Mesa Dr.
Bayview Ave. to 5111
167
115'
Root Cutting & Foaming and
$5,750
115' Southeasterly
Structural Lining
4574
Fairview Rd.
Private line from Arlington 5100
175
65'
Heavy Cleaning
$650
Dr. to 65' Southerly
2038
Yorktown Lane
Terminal Manhole at Saratoga; 5100
169
197'
Heavy Cleaning
$1970
to 197' Southwesterly
Cost to Repair Quick Maintenance Ratings With Top 30 of the Grade 5 Highest Severity
$239,220
* Based on estimated unit costs shown in Appendix C.
0 9 0
•
•
SEWER SYSTEM COMMITTEE AGENDA
February 16, 2010,10:30 a.m.
Costa Mesa Sanitary District
628 W. 19th Street
Costa Mesa, California
Directors Monahan, Ooten and Ferryman
Meeting Date Item Number
02/25/10 XI. A.
I. Monthly Spill Statistics
II. CMSD Inflow Reduction Program
A. Update on Staff Efforts — District -Wide Area Investigation — Rainfall Data
B. Orange County WDR Steering Committee Questionnaire (1/1)
III. CMSD Map Upgrades /Geographical Information System (GIS)/CMMS — Update
IV. SCADA Upgrade Status — Update
V. CMSD Sewer Cleaning/CCTV Program — Update
VI. Food Service Establishments Status — Update.
VII. SARBS -CWEA Collections Training Seminar 1 -21 -10 — "Private Property Sewer Laterals" Panel
VIII. CMSD Projects:
A. Project #101 — Westside Pumping Station Abandonment
B. Project #129 — Bristol Street Sewer
C. Project #164 — Miscellaneous Sewer Work
D. Project #171 — Irvine Pumping Station Force Main Rehabilitation
E. Project #175 — OCSD Grant — Televising CMSD Sewer Lines
F. Project #182 — Analysis of CCTV Results
G. Project #183 — System -Wide Sewer Repair
H. Project #186 — Sewer Lateral Assistance Program
1. 2 -Way Clean Out Standards
I. Project #187 — District Yard
IX. 5,000 Gallons of Sewage Spills Into Storm Drain — La Jolla — 1 -22 -10
X. Other
XI. Next Meeting: 3-16-10,10:30 a.m.
X11. Public Comments
Dated: February 11, 2010
Clerk of the District
•
•
0
COSTA MESA SANITARY DISTRICT
INVESTMENT OVERSIGHT COMMITTEE
LOCATION:
DATE AND TIME:
CONTACT:
Call to Order
Conference Room
Thursday, February 25, 2010 at 5:00 p.m.
Marc Davis, Treasurer
AGENDA
2. Roll Call
A. President Schafer (rotating Committee member)
B. Vice President Ooten (rotating Committee member)
C. Scott Carroll, General Manager
3. New Business
A. Review of Treasurer's Report as of January 10, 2010
B. Update on Receipt of Annual Charge
4. Public Comments
5. Adjournment
Meeting Date Item Number
02/25/10 XII. A.
It is the intention of the Costa Mesa Sanitary District to comply with California Government Code Section
54961 and the Americans with Disabilities Act ( "ADA ") in all respects. If as an attendee or participant at
this meeting, you will need special assistance beyond what is normally provided, the Costa Mesa Sanitary
District will attempt to accommodate you in every reasonable manner. Please contact Joan Revak, Clerk
of the Sanitary District, (949) 645 -8400 ext. 223; at least forty -eight (48) hours prior to the meeting to
inform us of your particular needs and to determine if accommodation is feasible. Please advise us at the
time you will need accommodations to attend or participate in meetings on a regular basis."
4
Meeting Date Item Number
02125/10 1 XII. B.
To: Board of Directors
Via: Scott Carroll, General Manager
From: Marc Davis, District Treasurer
Date: February 25, 2010
..an Independent Specia(Distda
Subject: Budget Adjustment for District Yard
Summary
Additional funds in the amount of $283,142 are required for the construction of the
District Yard.
Staff Recommendation
That Board of Directors approves the budget adjustment in the amount of $283,142 to
provide adequate funding for construction completion of the District Yard.
Analysis
The Board of Directors approved the original budget for the construction of the District
Yard in July 2009 in the total amount of $2,403,362. At the September 2009 Board
meeting, a budget adjustment in the amount of $63,790 was approved increasing the
total costs for construction of the District Yard to $2,467,152. Through this point in
construction, additional funds are required for the following items:
Line Item
Kitchen table and chairs
Plumbing fixtures
Computers and printers
Flag pole
Gas line
Description
Actual costs will exceed budget
Actual costs will exceed budget
Actual costs will exceed budget
Actual costs will exceed budget
Not included in original budget
Amount
$ 1,500
512
2,000
1,392
45,000
Board of Directors
February 25, 2010
Page 2 of 3 •
Line Item Description Amount
Construction contractor $13,500 for rainy days plus $22,164 $ 35,664
in change orders to date
Architect Additional costs to respond to 12,583
requests for information from
construction contractor
Structural observation Not included in original budget 8,001
Contingency 10% of construction costs 176,490
Total additional costs $283,142
The original contingency budget was 2% of construction costs. A more realistic
contingency is 10% of construction costs. The total new construction costs are included
on the attached schedule.
In order to fund these additional costs, a transfer from the Liquid Waste Fund is
required as follows:
Liquid Waste Fund:
Account Account Number Increase Decrease •
Transfers Out 10- 200000 -4995 $ 28,314
Transfers Out 20- 100000 -4995 $254,828
Retained Earnings 10- 000000 -2990 $ 28,314
Retained Earnings 20- 000000 -2990 $254,828
Fixture Fees Fund:
Account Account Number
Transfers In 30- 000000 -3995
District Yard 30- 300887 -4300
Legal Review
Legal review is not required.
Financial Review
InrraacP
$283,142
283,142
r1PrrPacP
The additional costs for the construction of the District Yard are being funded through a
transfer from the Liquid Waste Fund. With this transfer, the Liquid Waste fund will only
have approximately $50,314 of unrestricted available funds for the balance of the fiscal
year. 0
Board of Directors
February 25, 2010
® Page 3 of 3
Committee Recommendation
Committee recommendation is not required.
Public Notice Process
Copies of this report are on file with the entire agenda packet at District Headquarters.
Alternative Actions
1. Do not appropriate additional funds at this time
2. Refer the matter back to staff
•
•
Meeting Date I Item Number
02/25/10 1 XII. C.
r-v r
COSTA M�� S-ANIT'�W D"ISTRICT
... an Independent Special Disti ict
To: Board of Directors
Via: Scott Carroll, General Manager
From: Marc Davis, District Treasurer
Date: February 25, 2010
Subject: Budget Calendar for Fiscal Year 2010 -11
Summary
A budget calendar has been prepared to guide the budget process, from inception to
the public hearing adopting the trash and sewer rates, for fiscal year 2010 -11. Staff will
update the Board, if necessary, throughout the development of the budget.
Staff Recommendation
That the Board of Directors review the budget calendar for fiscal year 2010 -11 and set
dates for a special meeting to discuss the preliminary budget, as well as the date of the
public hearing to adopt the annual trash and sewer rates.
Analysis
The development of the budget is constrained by the date the annual charges are
required to be transmitted to the County of Orange for placement on the tax roll. The
charges must be transmitted no later than August 10, 2010. In order to meet this date,
Staff has developed the following calendar for the preparation of the fiscal year 2010 -11
annual budget.
Board of Directors
February 25, 2010
Page 2 of 2
Action Item
Department budgets due from staff
February 2010 CPI released
General Manager review of preliminary budget
Survey of trash rates completed
Preliminary budget distributed to Board
Special meeting to review preliminary budget
Budget adoption at regular Board meeting
Notice of public hearing (postcard mailout)
Public hearing to adopt sewer and trash charges
Transmit sewer and trash charges to County
Legal Review
Legal review is not required.
Financial Review
Financial review is not required.
Committee Recommendation
Committee recommendation is not required.
Public Notice Process
Target Date
February 19, 2010
March 19, 2010
March 25, 2010
April 2, 2010
April 22, 2010
TBD
May 27, 2010
June 14 -18, 2010
July 26 -30, 2010
August 10, 2010
Copies of this report are on file with the entire agenda packet at District Headquarters.
Alternative Actions
1. Defer the strategic planning process until next fiscal year
2. Elect not to complete the strategic planning process
3. Refer the matter back to staff
•
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Memorandum
To: Board of Directors
Meeting Date Item Number
02/25/10 XII. D.
Z' 5M
... an Independent Special District
Via:
Scott Carroll, General Manage
From:
Marc Davis, District Treasurer
Date: February 25, 2010
Subject: Budget Adjustment for Recycling Grant
0 Summary
As previously reported to the Board, the District was successful in obtaining and
Orange County Waste and Recycling Cooperative Grant in the amount of $142,256.
Agencies participating with the District include the City of Costa Mesa and the City of
Huntington Beach. The grant funds are to be used for public outreach, education
composting, vermicomposting and to provide earth machines for local schools.
Staff Recommendation
That the Board of Directors approves the budget adjustment in the amount of $142,256
to recognize the grant and provide an appropriation for grant - related expenses
Analysis
The grant revenue and associated expenses will be reflected in the Solid Waste Fund.
The budget adjustment required is as follows:
Board of Directors
February 25, 2010
Paae 2 of 2
Account
Grants
2009 -10 Recycling Grant
Legal Review
Legal review is not required.
Financial Review
Account Number
10- 000000 -3405
NEW
Increase
$142,256
142,256
Decrease
There is no impact on retained earnings in the Solid Waste Fund as a result of
obtaining the grant and appropriate associated expenses.
Committee Recommendation
Committee recommendation is not required.
Public Notice Process
Copies of this report are on file with the entire agenda packet at District Headquarters.
Alternative Actions
1. Do not appropriate grant funds at this time
2. Refer the matter back to staff
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Meeting Date Item Number
02/25/10 1 XIII. &
Cosh 9WES9SA.m?AR, 'DISqRICT
Memorandum
...an Independent SpeciafTlistrict
To: Board of Directors CONFIDENTIAL: ATTORNEY - CLIENT
Via: Scott Carroll, General Manage
From: Alan R. Bums, District Counsel
Date: February 25, 2010
Subject: Back Bay Litigation Status Report
Summary
This is a progress report on the Back Bay litigation. There has been no breakthrough,
and, in fact, the attorney handling our case has left the firm.
Staff Recommendation
Continue to monitor the progress, demand monthly progress reports and, when
appropriate, provide input.
Analysis
On June 14, 2007, the District entered into an agreement with Vadnais to construct the
Irvine Pumping Station relocation pursuant to District plans and after a competitive bid.
The contract was awarded for $1,715,875. The construction was at the toe of the
slope of the Back Bay business center (2651 -2675 Irvine Boulevard). During
construction the slope area began to subside, causing cracking of the parking lot
above. When we became aware of the problems, we withheld progress payments on
the job and have a retention amount of $125,000 remaining that was not paid to
Vadnais.
The problem matured into a formal Government Code claim and then a lawsuit. We
required that the contractor indemnify us from damage in the construction contract and
name us as an additional insured. We notified Vadnais their attorney and insurance
company and their performance bond company that we were tendering defense to
those parties. The claim was filed on July 1, 2008 and asserted damages of
$300,000. The lawsuit was filed on January 18, 2008. Jan Gladfelter, the insurance
0 (Protecting our community s health and the environment 6y pro viding solid waste and sewer coffection services.
www.cmsdca.gov
Board of Directors
February 25, 2010
Page 2 of 3 is
adjuster for Old Republic Insurance, accepted tender of defense. Gladfelter retained
Attorney John Roddy to defend the District. He filed an answer on behalf of the
District on April 27, 2009. The case has been inactive since then while the parties
attempt to work out a settlement.
Each side has a construction expert. Back Bay and our expert have been negotiating
construction methods since July 2009. While originally there was some talk that this
was a $75,000 case, it is now apparent that it will take quite a bit more to settle.
Currently, Attorney Roddy and our expert desire that their method be adopted which
will save $300,000 in construction costs. Back Bay's method would cost around
$950,000 while our expert believes the cost to be around $650,000. The dispute
involves the method of securing the slope. Plaintiffs counsel is currently reviewing the
technical repair plan prepared by our construction expert and proposed contractor, and
it reportedly has had some favorable review from Back Bay but it is not finally
approved as this report is prepared.
recently received a call from Attorney Patrick Naughton (a partner in the firm), who
advised me that Attorney Roddy had left his firm. Attorney Roddy had been handling
this case, so this is definitely a setback in the progress. According to Attorney
Naughton, he is arranging a meeting between the experts to resolve remaining issues.
That meeting is to occur in the next few weeks.
Legal Review
This report has been prepared by District Counsel.
Financial Review
As our tender of defense has been accepted, this should not cost the District any out -
of- pocket money for our defense except for the costs of monitoring and urging the
parties to resolve the matter. However, the District does have some damage to its
own pump station caused by the subsidence (doors warping, etc.), so this damage and
coverage is unknown.
Committee Recommendation
Not applicable.
Public Notice Process
This report should be considered attorney /client and not distributed to the public.
Alternative Actions
1. Continue to monitor.
2. Become more involved in the process.
Board of Directors
• February 25, 2010
Page 3 of 3
Financial Reviewed by:
Sherry Kallab
Administrative Manager
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Meeting Date _ Item Number
02/25/70 1 XIII. a.
COSTA 9WESA SMTA�2'�DrsqRTCr
Memorandum
... an Independent SpeciaCTlim ict
To: Board of Directors
Via: Scott Carroll, General Mana
From: Alan R. Burns, District Counsel
Date: February 25, 2010
Subject: MOU with the City of Costa Mesa for Code Enforcement and
Jurisdictional Matters
Summary
The District and the City desires to explore if an MOU can be prepared for various
subjects, including code enforcement and tree damage to District sewer lines. The
following Is an update of the progress of those efforts. The short answer is there has
been no progress since last month's report.
Staff Recommendation
The Board of Directors directs staff to continue negotiating the MOU with the City of
Costa Mesa.
Analysis
In January of last year, the City and District began negotiating an MOU on sewer
matters, including tree root damage to District sewer lines. The original draft
recognized that the District had jurisdiction over sewer lines and appurtenances
outside structures. The City was to assist owners whose sewer lines had been
damaged by offering to remove the tree or by paying the approximate cost for the
removal.
The draft MOU was sent to the City Attorney in February. Around that time, the City
Manager acknowledged in communications that the District had jurisdiction over
sewers in an "informal blessing" e-mail dated February 3, 2009 (Home Gardens
Sanitary District v. City of Corona 116 Cal.Rptr.2d 638 (2002) established this point so
• ftotecting our community's heafth and the environment by providing soW waste andsewer coffection services.
ururw. crosdca.gov
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Board of Directors
February 25, 2010
Page 2 of 4
was not much agreement needed). On February 27, 2009, we proposed revisions to
the MOU, but still had not received a response from the City Attorney or anyone else
at the City.
On April 13, 2009, 1 was informed that the City advised the District at the Liaison
Committee Meeting that the City desired to separate tree roots from sewer jurisdiction.
I advised the City Attorney that it was my understanding that the City would prepare
the draft agreement.
On July 23, 2009, the Interim General Manager received a letter from the City
Manager in which he mentioned the sewer jurisdiction negotiations but indicated that
the parties now desired to explore whether the City could provide code enforcement
services. The outline of the agreement was to cover the following:
Sewer laterals, plan check, permitting and inspection authority — The
District was to be responsible for these items, and the City agreed to advise
applicants of the District's jurisdiction.
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Sewer laterals, maintenance responsibility — The District was to be
responsible for video inspections and coordination with owners about laterals.
The City was to cooperate with the District when parkway trees are a
contributing factor in sewer damage. The City Manager stated something about •
the limitation of City's liability (which became a point of discussion).
• Code enforcement officer duties — The City was to assume responsibility for
enforcing trash container placement laws, issuing citations and keeping logs of
violations. The City was to amend it ordinance to do so.
The duties were to be performed on a trial basis without charge for a 24 -month period,
after which the parties would negotiate what was appropriate. The City Manager
responded on July 30, 2009 that he did not intend to shift liability for parkway trees.
He reaffirmed that parkway trees were the City's responsibility.
On August 19, 2009, 1 provided the Interim General Manager and District Engineer
with an analysis of issues related to the proposed MOU. The Interim General
Manager and District Engineer agreed that clarification was necessary in many areas.
We traded a -mails on the subject, and a letter was sent by me to the City Attorney on
September 2, 2009. In that letter we agreed that the District should have jurisdiction
over sewers outside buildings but that District should also have jurisdiction inside
buildings when Food Serve Establishments (FSEs) are involved so we could enforce
our,grease control program. We also suggested some parkway tree procedures that
involved mediation in the event of dispute. We also asked about whether a civil
citation system could be implemented and whether the City would provide hearing
officers.
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Board of Directors
• February 25, 2010
Page 3 of 4
The City Manager published a city manager newsletter on October 23, 2009 that
stated the City would be taking over the code enforcement for the District related to
trash containers on an informal basis.
The City Attorney e- mailed me on December 1, 2009 and asked me to send a copy of
the latest draft MOU. I responded on December 7, 2009 and provide her with relevant
documents. The City Attorney wrote back that day to state that she would be getting
together with the City Manager and Director Monahan regarding the code enforcement
MOU. On January 11, 2010, the City Attorney asked that I send copies of the codes
we desired to enforced, and I sent the City Attorney a copy of Chapter 10.01
pertaining to trash containers. On February 9, 2010, 1 sent another request to the City
Attorney for an update and there has been no response. The General Manager
intends to contact the City Manager regarding this issue and hopefully he will have
more information at tonight's meeting.
In the meantime, we appear to be receiving some services for free without the
agreement. Once a formal agreement is reached, it is proposed that we would receive
two years of free service on a trial run basis.
Legal Review
• Both the City Attorney and I will be very involved in this process and will prepare the
MOU and coordinate on laws that need to be adopted.
Financial Review
Obviously, having the City provide these services at no charge for two years will save
significant money on staff time. Finance estimates that the District will save $56,000
during the two years of services provided by the City. After the two years, we will need
to evaluate the City's proposed cost to continue enforcement services.
Committee Recommendation
Not applicable
Public Notice Process
Copies of this report are on file with the entire agenda packet at District Headquarters.
Alternative Actions
1. Continue to provide our own code enforcement officer /person.
2. Explore a hybrid system in which city services are provided yet we have our
own person.
a
Board of Directors
February 25, 2010
Paae 4 of 4
Financial Reviewed by:
Sherry Kallab
Administrative Manager
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Meeting Date Item Number
02/25/10 1 X111. C.
COSV 5WEV SA9qTARTq)ISMCT
Memorandum
... an Independent SpeciaCElistrict
To: Board of Directors
Via: Scott Carroll, General Manager
From: Alan R. Bums k10
Date: February 25, 2010
Subject: Adoption of County's Version of Conflict of Interest Code to Allow
Electronic Filing — CMSD Resolution No. 2010 -775
Summary
The Clerk of the Board of Supervisors is the District's filing officer. The Clerk has
implemented an electronic filing system and requests that those entities filing with the
Clerk of the Board of Supervisors adopt this version of the conflict of interest code to
implement that electronic filing system.
Staff Recommendation
Staff recommends that the Board review and adopt the County version and review the
designated employees and categories of reporting listed by adopting Resolution No.
2010 -775.
Analysis
The state legislature enacted the Political Reform Act of 1974 which mandated, inter
alia, that local government bodies adopt conflict of interest codes that require
disqualification and disclosure, including annual reporting, of interests that constitute a
financial conflict to interest. The legislature adopted a model code that could be
adopted by reference and which would be automatically updated as the state
amended the model code. The District adopted that model code.
The Clerk of the Board of Supervisors is the designated filing officer for the annual
statements that must be filed. That Clerk has instituted an electronic filing system and
has asked those entities that file with the County to adopt their version of the model
code so she can assure consistency. This resolution does so. There is no need to
amend the District Operations Code as it merely recites that we have adopted the
state model code.
Board of Directors
February 25, 2010
Paae 2 of 2
The state law also provides that code adopting agencies review their codes on a
biennial basis to verify that the designated employees that are listed as being subject
to reporting are appropriate, as well as their disclosure categories. This action will also
serve to constitute our biennial review.
Legal Review
The District Counsel, in consultation with the Office Manager -Clerk of the District, has
prepared this report.
Financial Review
There is no financial impact other than with less paper filing. We will save some
money in materials and possibly storage costs.
Committee Recommendation
Not applicable.
Public Notice Process
This item was noticed as part of the regular board meeting, and the agenda was
posted for 72 hours in accordance with the Brown Act.
Alternative Actions
There really are no alternatives. The Clerk of the Board of Supervisors is our
designated filing officer, and we are required to submit this matter to her as the code
reviewing officer. As she is now implementing an electronic filing system, we must
comply.
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CMSD RESOLUTION NO. 2010 -775
RESOLUTION OF THE COSTA MESA SANITARY DISTRICT
BOARD OF DIRECTORS
ADOPTING A CONFLICT OF INTEREST CODE
WHICH SUPERSEDES ALL PRIOR CONFLICT OF
INTEREST CODES AND AMENDMENTS
PREVIOUSLY ADOPTED
WHEREAS, the Political Reform Act of 1974, Government Code Section 81000 et. seq. ( "the
Act "), requires a local government agency to adopt a Conflict of Interest Code pursuant to the Act;
and
WHEREAS, the Costa Mesa Sanitary District has previously adopted a Conflict of Interest
Code and that Code now requires updating; and
WHEREAS, amendments to the Act have in the past and foreseeably will in the future require
conforming amendments to be made to the Conflict of Interest Code; and
WHEREAS, the Fair Political Practices Commission has adopted a regulation, Title 2,
California Code of Regulations, Section 18730, which contains terms for a standard model Conflict
of Interest Code, which, together with amendments thereto, may be adopted by public agencies and
incorporated by reference to save public agencies time and money by minimizing the actions
required of such agencies to keep their codes in conformity with the Political Reform Act.
•
NOW THEREFORE, BE IT RESOLVED:
Section 1. The terms of Title 2, California Code of Regulations, Section 18730
(Attachment A) and any amendments to it duly adopted by the Fair Political Practices
Commission are hereby incorporated by reference and, together with Exhibits A and B in
which members and employees are designated and disclosure categories are set forth,
constitute the Conflict of Interest Code of the Costa Mesa Sanitary District.
Section 2. The provisions of all Conflict of Interest Codes and Amendments thereto
previously adopted by the Costa Mesa Sanitary District are hereby superseded.
Section 3. The Filing Officer is hereby authorized to forward a copy of this Resolution to
the Clerk of the Orange Count Board of Supervisors for review and approval by the Orange
Y
County Board of Supervisors as required by California Government Code Section 87303.
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ATTACHMENT A
CONFLICT OF INTEREST CODE FOR THE
COSTA MESA SANITARY DISTRICT
The Political Reform Act, Government Code Sections 81000, et seq., requires state
and local government agencies to adopt and promulgate Conflict of Interest Codes. The Fair
Political Practices Commission has adopted a regulation (2 Cal. Code of Regs. Section
18730) which contains the terms of a standard Conflict of Interest Code, which may be
incorporated by reference in an agency's code. After public notice and hearing it may be
amended by the Fair Political Practices Commission to conform to amendments in the
Political Reform Act. Therefore, the terms of 2 California Code of Regulations Section 18730
and any amendments to it duly adopted by the Fair Political Practices Commission are
hereby incorporated by reference. This regulation and the attached Appendix designating
officials and employees and establishing disclosure categories, shall constitute the Conflict of
Interest Code of the Costa Mesa Sanitary District.
Designated employees shall file statements of economic interests with the Costa
Mesa Sanitary District's Political Reform Act Filing Officer, Office Manager /Clerk of the
District who will make the statements available for public inspection and reproduction
(Government Code Section 82008).
Upon receipt of the statements of the Board Members, General Manager, District
Engineer, Operations Manager, Administrative Manager, Office Manager /Clerk of the District,
District Treasurer and District Counsel, the District's Filing Officer shall make and retain a
copy and forward the original of these statements to the Clerk of the Orange County Board of
Supervisors, who is the Filing Officer for those designated positions.
Statements for all other designated employees will be retained by the District's Filing
Officer.
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EXHIBIT A
COSTA MESA SANITARY DISTRICT
LIST OF DESIGNATED POSITIONS
CONFLICT OF INTEREST CODE
Designated Positions
Disclosure
Categories
Board Member
OC -01
General Manager
OC -01
District Engineer
OC -10
Operations Manager
OC -06
Administrative Manager
OC -01
Office Manager /Clerk of the District
OC -05
District Treasurer
OC -27
District Counsel
OC -01
Consultant
OC -30
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EXHIBIT B
COSTA MESA SANITARY DISTRICT
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Disclosure
Disclosure Description
Category
OC -01
All interests in real property in Orange County, as well as investments in, business
positions with and income (including gifts, loans and travel payments) from sources
owning roperty in Orange County, the Authority or District as applicable.
C -05
All investments in, business positions with and income (including gifts, loans and
travel payments) from sources that provide services, supplies, materials,
machinery, equipment (including training and consulting services) used by the
County Department, Authority or District, as applicable.
OC -06
All investments in, business positions with and income (including gifts, loans and
travel payments) from sources that provide leased facilities and goods, supplies,
equipment, vehicles, machinery or services (including training and consulting
services) of the types used by the County Department, Authority or District, as
applicable.
OC -10
All investments in, business positions with and income (including gifts, loans and
travel payments) from sources that are engaged in any real estate activity
including, but not limited to real estate appraisal, development, construction,
planning /architectural design, engineering, sales, brokerage, leasing, lending,
insurance, rights of way, and /or studies; and /or property or facilities
management/maintenance /custodial and utility services as used by the County
Department, Authority or District or provides capital for the purchase of property
used or sold by Orange County, the Authority or the District as applicable.
OC -27
All investments in, business positions with and sources of income (including gifts,
loans and travel payments) from sources that are engaged in banking and /or
investment business.
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OC -30 Consultants shall be included in the list of designated employees and shall disclose
pursuant to the broadest category in the code subject to the following limitation:
The County Department Head /Director /General Manager /Superintendant/etc. may
determine that a particular consultant, although a "designated position," is hired to
perform a range of duties that is limited in scope and thus is not required to fully
comply with the disclosure requirements in this section. Such written determination
shall include a description of the consultant's duties and, based upon that
description, a statement of the extent of disclosure required. The determination of
disclosure is a public record and shall be filed with the Form 700 and retained by
the Filing Officer for public inspection.
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STATE OF CALIFORNIA )
OUNTY OF ORANGE ) SS
CITY OF COSTA MESA )
I, Joan Revak, Clerk of the Costa Mesa Sanitary District, hereby certify that the above and
foregoing Resolution No. 2010 -775 duly and regularly passed and adopted by said Board of
Directors at a regular meeting thereof held on the 25th day of February 2010.
IN WITNESS WHEREOF, I have hereunto set my hand and affixed the seal of the Costa
Mesa Sanitary District, this day of 2010.
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Clerk of the Costa Mesa Sanitary District