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Agenda Packets - Board - 2010-01-28At • Cost. Mesa Samdta-,q _Distric an Independent Special District Robert Ooten Vice President James Ferryman Director AGENDA Arlene Schafer President Gary Monahan Secretary Arthur Perry Director Public. Comments. Any member of the public may address the Board. Speakers on agenda items should identify themselves to the Clerk before the meeting so that their input can be provided at the time the item is considered. Speakers on non - agenda items will be heard under Public Comments. - Pursuant to State law, the Board may not discuss or take action on non- agenda items except under special circumstances. Speakers must limit their remarks to three minutes or as decided upon by the Presiding Officer. The Presiding Officer reserves the right to declare any speaker out of order. Obtaining Agenda Materials: The public is entitled to copies of all documents that are made part of the agenda packet. If any document or other writing pertaining to an agenda item is distributed to all or a majority of the Board after the packet is prepared, a copy of that writing may be obtained at the District offices at 628 W. 19'h Street, Costa Mesa, California. The Clerk of the District may be contacted at (949) 645 -8400, ext. 223. In Compliance with ADA: Contact Joan Revak, (949) 645 -8400, 48 hours prior to meeting if assistance is needed (28 CFR 35.102.35.104 ADA Title II). Regular Meeting — Thursday, January 28, 2010 CALL TO ORDER — 5:30 p. M. — 628 W. 19'h Street, Costa Mesa II. PLEDGE OF ALLEGIANCE — Director Perry III. INVOCATION — Thomas Fauth IV. ROLL CALL (If absences occur, consider whether to deem those absences excused based on facts presented for the absence — such determination shall be the permission required by law.) V. CONSENT CALENDAR - All matters listed under the Consent Calendar are considered to be routine and will be enacted in one motion in the form listed below. There will be no separate discussion on these items prior to the time the Board votes on the motion, unless members of the Board request specific items to be removed from the Consent Calendar for discussion, in which event the item will be removed from the Consent Calendar and considered in its normal sequence on the agenda. • RECOMMENDED ACTION Protecting our community's health by providing solid waste and sewer collection services. ,qov .Costs Mesa Sanitary) D StY1Ct January 28, 2 010 AGENDA Page 2 • RECOMMENDED ACTION Reports Minute Approval 1. Sewer System Committee Meeting — December 8, 2009 2. Recycling Committee Meeting — December 14, 2009 3. Investment Oversight Committee Meeting — December 17, 2009 4. Regular Board of Directors Meeting — December 17, 2009 Operations Manager's Reports 5. Refunds No Refunds 6. Occupancy Report and payment to Costa Mesa Disposal — January 2009 Approve 7. Monthly SSO Report to State Water Resources Control Board Receive & File 8. Waste Diversion Report — December 2009 Receive & File 9. Contract Payment to CR Transfer for Recycling Services & Disposal Ratify Payment for January 2010 10. Ordinance Enforcement Officer's Report Receive & File Engineer's Reports 11. Project Status Report Receive & File 12. Howard S. Wright Contractors Invoice in the amount of $186,300.00 Ratify Payment Treasurer's Reports 13. Financial Reports as of December 31, 2009 Approve 14. Treasurer's Reports as of December 31, 2009 Approve 15. Warrant Register for the month of December 2009 in the amount of Ratify Payments $922,308.27 16. Directors' Compensation and Reimbursement of Expenses for the Approve Compensation Month of December 2009 & Ratify Expenses -------------------------------------- - - - - -- -END OF CONSENT CALENDAR-------------------------------------- - - - - -- VI. WRITTEN COMMUNICATIONS • PUBLIC COMMENTS Protecting our community's health and the environment iy providing sold waste and sewer collection services. ,gov Costa .mesa Sa ita.YYo District January 28, 2 ®10 AGENDA .Page 3 • RECOMMENDED ACTION VIII. MANAGER'S REPORTS A. Standby Policy Approve Policy B. Strategic Planning Session Scheduled for February 20, 2010 Confirm Date 8:30 a.m. to 3:00 p.m. at CMSD Headquarters C. Recycling Committee — Monday, January 25, 2009, 12:00 p.m., Accept Report CMSD Board Room, 628 W. 19th Street, Costa Mesa (Directors Ooten and Ferryman) Note: The Recycling Committee will meet on the above date and time to discuss the matters on a separate agenda which is posted and made a part of this agenda. Members of the public should refer to that separate agenda for the items discussed and to be discussed. The Board may take action on any of those items on this agenda. 1. School Telephone Book Recycling Program Final Report Accept Report and Approve Award Amounts IX. ENGINEER'S REPORTS 0 A. Waste Discharge Requirements (WDR) Accept Report B. Project #129 Bristol Street Sewer 1. Status of Construction Accept Report 2. Status of Change Orders Discussion 3. OCDA Position on Completion of Project Accept Report C. Inflow Reduction Program 1. Legal Requirement Accept Report 2. Update on Staff Efforts Accept Report 3. Meeting w /Orange County Fairgrounds on January 6, 2010 Accept Report 4. Orange County WDR Steering Committee Questionnaire Discussion D. Inspection of Public and Private Sewer Construction Consider E. Conversion of Sewer Atlas to GIS Accept Report F. Project #186 Sewer Lateral Assistance Program 1. Preparation of 2 -Way Cleanout Standards Accept Report Protecting our community's health and the environment by providing solid waste and sewer collection services. www.crosdcagov Costa Mesa Sa lta7q District AGENDA 0 0 G. Hot Spot Abatement Program January 28, 2010 Page 4 RECOMMENDED ACTION 1. Project #183 -2 Bristol Street Sewer North of Randolph Update 2. Schedule Next Meeting of Sewer System Sub - Committee Consider H. Pumping Station SCADA Upgrade Progress Report I. Orange County Sanitation District (OCSD) Offer of Area 7 Sewers 1. Update Consider J. District Yard — 174 W. Wilson Street — CMSD #187 1. Status of Construction Update 2. Payment Terms of Change Orders Accept Report K. Sewer System Committee — Tuesday, January 19, 2009 Accept Report CMSD Board Room, 628 W. 19th Street, Costa Mesa (Directors Monahan, Ooten and Perry) Note: The Sewer System Committee will meet on the above date and time to discuss the matters on a separate agenda which is posted and made a part of this agenda. Members of the public should refer to that separate agenda for the items discussed and to be discussed. The Board may take action on any of those items on this agenda. X. TREASURER'S REPORTS A. Budget Adjustment for Strategic Planning Approve Budget Adjustment XI. ATTORNEY'S REPORTS A. Claim by Back Bay Center, Ltd. For Property at 2651 -2675 Irvine Avenue Status Report (CMSD Project #168 — Irvine Pump Station Relocation) • B. Ordinance Enforcement Officer — Proposed MOU Verbal Update C. CMSD Resolution No. 2010 -775, Adopting a Revised Appendix to the Adopt Resolution District's Conflict of Interest Code D. Selected Laws All Public Officers Should Know Accept Report Protecting our community's health and the environment by providing solid waste and sewer collection services. www.cnudca.gov COSto Mesa Samtgry District January 28, 2010 AGENDA .Page 5 RECOMMENDED ACTION XII. LOCAL MEETINGS (REMINDER: In accordance with AB 1234 (Gov. Code § 53232.5), a report is required to be given by a Director for any meeting for which expense reimbursement of any kind is provided. Note: For meetings for which the per diem compensation is sought, the Operations Code provides that such compensation is authorized for each day's service rendered as a Director at the request of the Board (not to exceed six days in one month), and certain meetings are specified as being eligible as set forth in District Operations Code § 3.01.030. For meetings not so listed, the Board must approve the service for it to be eligible for the per day compensation.) A. Orange County Sanitation District (OCSD) (Director Ferryman) Accept Report B. Santa Ana River Flood Protection Agency (SARFPA) Accept Report (Director Perry) C. Independent Special Districts of Orange County (ISDOC) Accept Report (President Schafer) ISDOC Membership Dues for 2010 in the amount of $200.00 Authorize Payment D. Local Agency Formation Commission (LAFCO) Accept Report (President Schafer) • E. California Special Districts Association (CSDA) Accept Report (President Schafer) F. California Association of Sanitation Agencies (CASA) Accept Report 1. CASA Mid -Year Conference —January 13 -15, 2010, Palm Desert Accept Report (President Schafer, Directors Ooten, Ferryman and Perry) G. Other Meetings Qualifying for Reimbursement under CMSD Report on Matters Ordinance No. 55, Operations Code Section 3.01.030 Pertaining to CMSD XIII. OLD BUSINESS A. Orange County Fairgrounds Accept Report XIV. NEW BUSINESS A. Initiative to Prevent State from Taking Funds from Local Agencies Adopt Resolution XV. ORAL COMMUNICATIONS AND DIRECTOR COMMENTS XVI. ADJOURNMENT n U Protecting our community's Health and the environment by providing solid waste and sewer collection services. www.crosdcaAov • Meeting Date Item # 01/28/10 V. 1. COSTA MESA SANITARY DISTRICT MINUTES OF SEWER SYSTEM COMMITTEE MEETING DECEMBER 15, 2009 CALL TO ORDER Board members of the Costa Mesa Sanitary District met in Committee session on December 15, 2009 at 10:30 a.m. at 628 W. 19th Street, Costa Mesa. Director Ferryman called the meeting to order at 10:38 a.m. DIRECTORS PRESENT: Jim Ferryman, Bob Ooten, Art Perry STAFF PRESENT: Donald F. McIntyre, Interim District Manager, Thomas A. Fauth, Operations Manager; Joan Revak, Office Manager /Clerk of the District; Sherry Kallab, Administrative Manager; Rob Hamers, District ® Engineer; Karl Dulake, Maintenance Supervisor; Joe Limon, Inspector. OTHERS PRESENT: MONTHLY SSO STATISTICS Mr. Fauth reported no spills occurred since October, 20, 2009. Mr. Fauth requested the Committee consider a change in spill reporting. Currently all spills public and private entering the public right of way are reported. Staff recommends not reporting private spills entering the public right of way but contained before entering the storm drain. There is no legal requirement to report private property spills. A significant amount of Staff time required to document and report the spill would be eliminated. Mr. Hamers noted it is each agency's discretion. If the Committee agrees with Staff a revision of the Sewer System Management Plan to reflect the new procedures will be prepared Mr. Hamers will follow up with District Legal Council, Alan Burns, for review and comments regarding the policy change. NO MORE WIPES IN THE SEWER SYSTEM -STATE ASSEMBLYMAN JARED HUFFMAN (MARIN COUNTY) Mr. Hamers discussed the effects of wipes on sewer system owners; in particular the effect of wipes on pumping stations. State requirements of manufacturers of the products are lacking due to limited factual data regarding the effect of the wipes on the sewer system. Staff created flyers to address two problems. One occurrence of the problem occuredd at California Pump Station when wipes ragged up the pump. The COSTA MESA SANITARY DISTRICT '- MINUTES OF BOARD OF DIRECTORS SEWER SYSTEM COMMITTEE MEETING i DECEMBER 15, 2009, PAGE 2 pumps were replaced then the rags caused the impellers on the new pump to wear out • within three years. Staff passed the flyer out to the neighborhood and the problem was eliminated. Flyers were also distributed to all residents upstream of the Bristol Street siphon. Staff is following up to determine the effectiveness in this area. Mr. Flamers shared the results from the flyer distribution with the WDR Steering Committee. Nick Arhontes sent the flyers to the Southern California Alliance of Publicly Owned Treatment Works (SCAP). The flyers are being sent to State Assemblyman Jared Huffman's office to be included in his effort to have the manufacturers of these products take another look at the issue. Ms. Revak reported she also addressed the issue in the Quarterly City of Costa Mesa Quarterly Recreation Review. CMSD POLICY ON PRIVATE SPILL REPORTING Covered under Monthly Spill Statistics OCSD OFFER OF AREA 7 SEWERS UPDATE & MAP Director Ferryman and Mr. McIntyre reported no new information is available. The City of Tustin is still in the due diligence process. BYPASS PUMP PURCHASE Staff requested Committee approval for purchase of a bypass pump with 800 hours use in the • amount of $42,000. plus tax. Staff budgeted $75,000. for the purchase. A portion of the remaining budget will be used to acquire connectors and hoses. The pump is identical to the pump currently used by Staff. The vendor will offer a like -new warranty on the pump. Director Perry questioned if the pump was driven by gasoline or diesel and if diesel is available. Mr. Fauth advised diesel pumps will be on site at the District Yard is complete. The Committee agreed with the purchase and will recommend approval of the purchase at the December 17th Board meeting. CMSD INFLOW REDUCTION PROGRAM The Committee reviewed a proposal from District Engineer, Rob Hamers, for additional inspection services. Also provided for review was a letter dated October 15, 2009 from OCSD regarding assistance minimizing wet weather inflow issues and an e-mail from Director Ooten and Staff discussing various item related to inflow and infiltration. Mr. Hamers stated the cause for inflow is due to the City's flat streets and lack of storm drains. Mr. Hamers referred to the OCSD "Percent Rain Ingress" map which indicates areas allowing more water into the system than OCSD desires. CMSD is required to correct the inflow problems from a legal stand point, Waste Discharge Requirements and OCSD Ordinances. Mr. Dulake detailed the depth of water in the OC Fairground parking lot during the last rain. Mr. Dulake observed the District sewer being used as an overflow system when two feet of water accumulated inside a Fairground restroom. Mr. Dulake was told by an OC Fair employee the manhole cover was sometimes removed to assist in draining the rainwater from the parking lot. Staff sealed the manhole with silicone and have been checking the seal periodically for tampering. Staff will provide results of their efforts at the March 2010 Committee meeting. • COSTA MESA SANITARY DISTRICT Ge'4'Anardkr, ye - X1 MINUTES OF BOARD OF DIRECTORS SEWER SYSTEM COMMITTEE MEETING DECEMBER 15, 2009, PAGE 3 • CMSD MAP UPGRADES /GEOLOGICAL INFORMATION SYSTEM (GIS) AGREEMENT-UPDATE Mr. Fauth reviewed the schedule for the EEC GIS project consisting of the primary phases plus training. The first phase of GIS development is ongoing and will provide Staff with line cleaning methodology and scheduling. The second phase is the computer maintenance system and is estimated to take around seven months to complete. The third phase is the hydraulic modeling, also estimated to take seven months to complete. Action items were identified at the kick off meeting held December 10, 2009. Mr. Fauth will be requesting GIS data from other government agencies at no additional costs. In a worst case scenario the District may have to pay $25,000. for the data if no other government agency can provide it. CMSD CLEANING PROGRAM - UPDATE Staff is continuing discussions to determine the best approach for timing of the line cleaning program in relationship to the GIS schedule for completion of phase one of the project. TRANSFER OF 6 SEWER LINES FROM OCSD TO CMSD Staff sent letters to parcel owners of the transferred lines notifying them of CMSD annual charges. Staff reported no calls have been received as a result of the letter. Once CMSD receives the list of items, i.e. plans, GIS, historical items etc, design for the corrective work will • begin. SARBS -CWEA COLLECTIONS TRAINING SEMINAR 1 -21 -10 Staff will be attending the training seminar, "Private Property Sewer Laterals" panel, January 21, 2010. Mr. Hamers will be part of the panel. CWEA ANNUAL CONFERENCE Mr. Fauth provided the Committee information regarding a collections seminar scheduled April 20 -23, 2010 in Sacramento. CMSD PROJECTS: PROJECT #175 — OCSD GRANT — TELEVISING CMSD SEWER LINES Staff confirmed receipt of $310,000 in grant funds from OCSD. PROJECT #186 - SEWER LATERAL ASSISTANCE PROGRAM Mr. Fauth referred to the spreadsheet provided in the Committee packet noting $57,000. • has been spent with approximately 2/3 of the applications completed and 1/3 in progress. The budget for the project is $150,000. Director Perry questioned if the COSTA MESA SANITARY DISTRICT MINUTES OF BOARD OF DIRECTORS SEWER SYSTEM COMMITTEE MEETING !' DECEMBER 15, 2009, PAGE 4 District needs to advertise the program more. Mr. Fauth advised the program has been advertised in newsletters and is on .the website. Mr. Fauth plans to hold a seminar for local plumbers to explain the program. PROJECT #187 - DISTRICT YARD UPDATE Staff provided photographs and reported several down days due to the recent rain. Mr. Dulake reported the back wall and the east sidewall are ten feet tall. They are working on the front and west side today. OTHER Mr. McIntyre reported on a neighborhood meeting attended by Mr. Fauth and Mr. Dulake regarding a parking situation. Mr. McIntyre commended Mr. Fauth on his ability to reach an agreement with the group. The group agreed to the use of three specific parking spaces for the District service truck. Staff will research possible storage solutions for one vehicle to allow the District truck to be parked in the driveway and off the street. SSC MEETING SCHEDULE The next meeting is scheduled for Tuesday, January 17, 2009 at 10:30 a.m. PUBLIC COMMENTS • There were no public comments. ADJOURNMENT Director Ferryman adjourned the meeting at 11:48 p.m. SECRETARY PRESIDENT • Meeting DI Item Numbe 01/28/10 1 V.2. COSTA MESA SANITARY DISTRICT MINUTES OF RECYCLING COMMITTEE MEETING December 14, 2009 The Costa Mesa Sanitary District Recycling Committee met at 12:00 p.m. at 628 W. 19th Street, Costa Mesa. Directors Present: Robert Ooten and Art Perry Staff Present: Tom Fauth, Joan Revak, Sherry Kallab, Teresa Gonzalez, AJ Cully Director Ooten called the meeting to order at 12:00 p.m. I. Recycling Committee Goals for 2009 -2010 Staff reviewed the Recycling Committee Goals for 2009 -2010 with recommended • updates, such as eliminating item "II" Research Food Recycling "; under item "X" replacing the name of Melanie Eustice of the City with Jocelyn Schambers. The Committee also suggested a recommendation to the Board of Directors to consider "Recycling Goals" at the Strategic Planning session in 2010. II. Orange County Waste and Recycling Sub - Regional Meetings and Grant Program The Sub - Regional meeting was attended by Jocelyn Schamber, of the City as District Staff was attending a WDR meeting. All the required documentation for the 2008 -09 grant was provided on November 16, 2009, as required. A Grant check for $142,256 will be released the second week in December. With regard to the 2007 -08 Grant, Mr. Fauth provided a list of expenditures, totaling $36,691. Mr. Fauth noted one of the "Goals" was to provide 250 earth machine composting bins by the end of 2010 and that total has been exceeded. Mr. Fauth reported a check from the County in the amount of $142,256 for the 2008 -09 Grant is forthcoming. III. 2009 School Telephone Book Recycling Program Ms. Revak reported on the telephone book recycling program and informed the Committee all participating schools have met the 1/2 book per student requirement. The final results of the 2009 program will be reported at the January 2010 meeting. Protecting our community's health and the environment by providing softd waste and sewer collection services. wuw.crosdcagov M1 a VI. Costa Mesa Sanitary District Minutes of Recycling Committee Meeting December 14, 2009 Page 2 0 Plastics Presentation to Cub Scout Den 711 Mr. Fauth reported he and AJ Cully attended a Cub Scout Den meeting of ten second graders and gave a plastics presentation demonstrating items that can be made from recycled plastics. When the materials are taken to the OCC Recycling Center, the group will receive $50 and when they provide the District with a receipt, the District will match the $50. The Scouts were very excited about the project and its rewards. Report on Other CMSD Recycling Programs Mr. Fauth reported on a meeting he attended on December 9, 2009 at the City of Costa Mesa on the City's Code Enforcement program. Isidro Gallardo and AJ Cully also attended. The City Code Enforcement Officers will assist the District in encouraging compliance by residents with removal of trash containers from the street in a timely manner as required by District and City Ordinances. A multi -media presentation was given and handouts were provided. Mr. Fauth will provide color -coded maps indicating the trash collection routes the District's trash hauler follows. The Code Enforcement Officers will place notices on containers notifying residents of the rules on removing containers from public view in a timely manner. The official kick -off date is December 28, 2009. Mr. Gallardo will stay on board to handle resident interaction. Ms. Gonzalez reported on the Sharps program. Ramsey - Rexall Drugs has added a • container to collect pharmaceuticals in addition to the Sharps collection. Ramsey - Rexall is the third location in the City collecting pharmaceuticals. In August Costa Mesa Compounding Pharmacy and Share Our Selves began collecting pharmaceuticals. Public Comments There was no public present at the meeting. Director Ooten adjourned the meeting at 1:00 p.m. Secretary President • Pro tec tin © our community's health by providing solid waste and sewer collection services. www.crosdcagov • • • COSTA MESA SANITARY DISTRICT Meeting Date I Item Numbe 01/28/10 MINUTES OF INVESTMENT OVERSIGHT COMMITTEE MEETING December 17, 2009 CALL TO ORDER The meeting was called to order at 5:00 p.m. by Treasurer Marc Davis ROLL CALL Committee Members Present: Director Gary Monahan (rotating committee member) Director Arthur Perry (rotating committee member) Mr. Donald McIntyre, Interim District Manager Staff Members Present: Mr. Marc Davis, Treasurer Ms. Sherry Kallab, Administration Manager Mr. Thomas Fauth, Operations Manager Ms. Joan Revak, Office Manager /Clerk of the District Ms. Teresa Gonzalez, Accountant NEW BUSINESS Review of Treasurer's Report Mr. Davis reported that the District's portfolio was earning approximately 1.66% as of November 30, 2009, compared to LAIF earning approximately 0.61 %. The portfolio was budgeted to obtain 2% earnings for the fiscal year, which it obtained during the first two months, but in the Fall some sizable securities with yields in the 3 %'s were called. The funds from the called securities were transferred to LAIF due to the District's slow period of cash collection. To date, the District has received the first two tax apportionments and, therefore with additional cash available, Mr. Davis recently purchased new securities. Two new federal home loan securities in the amounts of $1 million at a 2.5 year maturity and 1.55% yield, and $500,000 at a 4 year maturity and 2.55% yield, were purchased. Mr. Davis estimates that the District will stay below the 2% earnings for the remainder of the fiscal year. Director Perry inquired about the collection of property tax payments and Mr. Davis responded that it appears that we are below normal if compared to last year. The total received from the 1 s' and 2nd apportionments is 19% of the annual charge compared to 39% last year. The first two apportionments did not include payments up through the December 10'h due date. The next apportionment, scheduled to be received during the week of December 21 S' will include payments up through December 10'h. Once the 3rd apportionment has been received, we will be able to determine if the 20% cash drop will remain. The District is positioned well from a liquidity standpoint with 56% of the portfolio maturing in less than a year. Mr. Davis made a reference to the Yield Curve Data of the November 30, 2009 Treasurer's Report and reported that the District's yield is doing well compared to the benchmarks, being only below the 5 year T -Note. Mr. Davis MINUTES OF INVESTMENT OVERSIGHT COMMITTEE MEETING PUBLIC COMMENTS ADJOURNMENT Approved by: December 17, 2009 Page 2 also made a reference to the Maturities Distribution schedule on page 11 and • noted that the new securities will redistribute the portfolio and fill the gap in the 2 — 3 year column. Annual Audit for 2009 -10 Mr. Davis made a reference to the 2008 -09 annual audit report and stated that the report is in the Board packet and will be discussed at tonight's Board meeting. Diehl, Evans and Company has audited the District for the past five years. Coming up during the beginning of calendar year 2010, the District will be issuing an RFP to obtain proposals for the 2009 -10 annual audit. Due to the state of the economy, Mr. Davis estimates that the District can obtain a favorable contract that will consist of a three -year base period with two one - year options. Director Perry inquired if there is a requirement for us to change auditors and Mr. Davis responded that there is none. The District's Operations Code does not require us to change auditors. The District has been very happy with Diehl, Evans and Company, they have been very responsive, and therefore will allow them to bid. With the RFP, the District plans to test the marketplace and see what else is out there. Staff will be evaluating the proposals and will determine if interviews are necessary. Once the evaluation is completed (sometime in the Spring) staff will bring its recommendation to the Board of the audit firm to perform the annual audit for 2009 -10. CalPERS Rates for 2010 -11 In October 2009, CalPERS released their actuarial report for the year ending June 30, 2008 and based on this actuarial report the employer rate for 2010- 11 will be 11.889 %. The employer rate decreased from the 2009 -10 rate of 12.605 %. This drop in rate equates to a budgetary savings of approximately $7,200. The big change will be in the 2011 -12 employer rate, which is still pending the calculation of the total CalPERS loss for the year ending June 30, 2009. There were no items discussed under public comments. The meeting adjourned at 5:25 p.m. Secretary, Costa Mesa Sanitary District Board of Directors President, Costa Mesa Sanitary District Board of Directors • • • Meeting DI Item Numb 01128/10 1 V.4. COSTA MESA SANITARY DISTRICT MINUTES OF BOARD OF DIRECTORS REGULAR MEETING DECEMBER 17, 2009 CALL TO ORDER The Board of Directors of the Costa Mesa Sanitary District met in regular session on December 17, 2009 at 5:30 p.m. at 628 W. 19th Street, Costa Mesa. President Schafer called the meeting to order at 5:40 p.m. and stated she would like to dedicate the meeting to Wes Bannister who passed away on December 10, 2009 after a long illness. Mr. Bannister, immediate past chairman of the board of directors of the Metropolitan Water District of Southern California, will be remembered as a dedicated, focused and energetic leader who made numerous contributions to critical issues regarding water supply reliability and delivery to the residents of Orange County and throughout the district's six - county service area, particularly the advancement of water recycling and desalination. PLEDGE OF Director Perry led the Pledge of Allegiance. ALLEGIANCE INVOCATION Mr. Fauth gave the invocation. ROLL CALL DIRECTORS PRESENT: Arlene Schafer, Robert Ooten, Gary Monahan, James Ferryman, Art Perry DIRECTORS ABSENT: COSTA MESA SANITARY DISTRICT MINUTES OF THE BOARD OF DIRECTORS REGULAR MEETING HELD DECEMBER 17, 2009 PAGE 2 STAFF PRESENT: Donald McIntyre, Interim General Manager; Robin B. Hamers, District Engineer; Alan Burns, Legal Counsel; Tom Fauth, Operations Manager; Joan Revak, Office Manager /Clerk of the District; Sherry Kallab, Administration Manager; Marc Davis, Treasurer; Teresa Gonzalez, Accountant; Karl Dulake, Maintenance Supervisor OTHERS PRESENT INTRODUCTION OF NEW GENERAL MANAGER Mr. Scott Carroll 276 Lazy Meadow Road Orange, CA 92869 Mr. Nitin Patel, CPA Diehl, Evans & Company, LLP 5 Corporate Park, Suite 100 Irvine, CA 92606 -5165 President Schafer introduced the District's new General Manager Scott Carroll. The Board approved the terms of the offer extended to Mr. Carroll in closed session on November 16, 2009 by a 5 -0 vote. The Board and Mr. Carroll recently concluded negotiations and processing, which are contained in an employment agreement. Mr. Carroll thanked the Board for the opportunity and stated he is looking forward to working with the Board and Staff. Mr. Carroll will begin his duties with the CMSD on January 4, 2010. CONSENT CALENDAR Director Ooten moved to approve the Consent Calendar. Director Monahan seconded. Motion carried 5 -0. REPORTS MINUTE APPROVAL Minutes of Special Meeting — November 15, 2009 The Minutes of the Special Meeting held November 15, 2009 were approved as distributed. 0 Minutes of Special Meeting — The Minutes of the Special Meeting held is November 16, 2009 November 16, 2009 were approved as distributed. COSTA MESA SANITARY DISTRICT PAGE 3 MINUTES OF THE BOARD OF DIRECTORS REGULAR MEETING to HELD DECEMBER 17, 2009 Minutes of Regular Meeting — The Minutes of the Regular Meeting of November 16, 2009 November 16, 2009 were approved as distributed. LJ Minutes of Recycling Committee Meeting — November 23, 2009 Minutes of Sewer System Committee Meeting — November 24, 2009 Refunds The Minutes of the Recycling Committee Meeting of November 23, 2009 were approved as distributed. The Minutes of the Sewer System Committee Meeting of November 24, 2009 were approved as distributed. There were no refund requests for the month of November 2009. Occupancy Report and Payment of The Trash Occupancy Count documented $196,841.10 to Costa Mesa Disposal — no increase for the occupancy report for December 2009 solid waste collection as of December 1, 2009. Therefore, the total for December is 21,500. Monthly Spill Report to State Water Resources Control Board Waste Diversion Report for November 2009 Contract Payment of $153,497.56 to CR Transfer — November 2009 The Monthly Spill Report to the State Water Resources Control Board (SWRCB) for December 2009 was accepted as submitted. The Waste Diversion Report dated November 2009 was accepted as submitted. The contract payment of $153,497.56 to CR Transfer for recycling services and disposal for the month of November 2009 was ratified as submitted. Contract Payment of $9,716.06 The contract payment of $9,716.06 to CR to CR Transfer — Santa Ana Transfer for recycling services and disposal Heights /Newport Beach — November for Santa Ana Heights /Newport Beach for the 2009 month of November 2009 was ratified as submitted. Ordinance Enforcement Officer's The Ordinance Enforcement Officer's Report Report dated December 16, 2009 was accepted as submitted. COSTA MESA SANITARY DISTRICT PAGE 4 MINUTES OF THE BOARD OF DIRECTORS REGULAR MEETING HELD DECEMBER 17, 2009 ENGINEER'S REPORTS Project Status Report The Project Status Report dated December 2009 was accepted as submitted. Howard S. Wright Contractors Invoice The Howard S. Wright Invoice for work in the amount of $132,446.00 performed through November 30, 2009 in the amount of $132,446.00 was ratified as submitted. TREASURER'S REPORTS Financial Report as of November 30, 2009 Treasurer's Report as of November 30, 2009 Warrant Register for the month of November 2009 in the amount of $790,178.52 Directors Compensation & Reimbursement of Expenses for the month of November 2009. The Financial Report as of November 30, 2009 was accepted as submitted. The Treasurer's Report as of November 30, 2009 was accepted as submitted. Warrant Resolution #CMSD 2010 -06 was approved, authorizing the President and Secretary to sign the warrant ratifying the payment of certain claims and demands, and specifying the funds out of which the same were paid in the amount of $790,178.52. Director Compensation and Expense Reimbursements for the month of November 2009 were approved and ratified as follows: President Schafer: $1,326.00 + $114.24 Vice President Ooten: $1,326.00 + $18.15 Director Monahan - $884.00 Director Ferryman: $663.00 Director Perry: $884.00 END OF CONSENT CALENDAR WRITTEN COMMUNICATIONS L� • Ms. Revak advised there were no written communications. 0 COSTA MESA SANITARY DISTRICT PAGE 5 MINUTES OF THE BOARD OF DIRECTORS REGULAR MEETING HELD DECEMBER 17, 2009 PUBLIC COMMENTS President Schafer noted there were no public present and, therefore, no public comments. President Schafer stated, if there were no objections, the Board would now consider the Annual Financial Reports. Mr. Davis introduced Mr. Nitin Patel of Diehl, Evans & Company, LLP, Certified Public Accountants & Consultants. Mr. Patel presented a summary of the audited financials for the year ended June 30, 2009. MANAGER'S REPORTS. PURCHASE OF SECOND BYPASS PUMP Mr. Fauth presented the background for Staff's request for approval to purchase a second fully functional, used bypass pump to meet the need to respond to multiple pump station failures as identified in the 2009 -2010 adopted budget. Director Perry motioned to dispense with the formal bid process in the public's best interest to approve the purchase of a second fully functional used SPP QI 2— bypass pump for $41,781 (plus tax) from Charles King to meet the District's need to respond to multiple pump station failures as identified in the 2009 -10 adopted budget. Director Ooten seconded the motion. Motion passed 5 -0. VEHICLE PARKING COMPLAINT Mr. McIntyre reported a meeting was held between the homeowners having a complaint with regard to parking the CMSD vehicle used by Mr. Dulake. In the short term the problem is solved. In the long term, the District needs to ensure the vehicle is stored off the street. Director Ferryman stated his opinion that it is not prudent for the District to set a precedent to use the District yard as a storage area for a personal vehicle and other solutions should be considered. Mr. Dulake has volunteered to be on call for any District emergency and it would be best to have the vehicle at his immediate disposal rather than having to drive to the District office to pick up the CMSD vehicle. Mr. Burns stated there are many issues involved with regard to District liability and the Board should instruct the Manager to come up with a plan for dealing with the situation. The Board of Directors directed Staff to work on a long -term solution to the problem. STRATEGIC PLANNING SESSION FOR 2010 Mr. McIntyre reported dates are under consideration for the 2010 Strategic Planning Session for 2010. Mr. Brent Ives of BHI Consulting, the facilitator, will be in touch with Mr. Scott Carroll, the new General Manager, to select mutually - acceptable dates for the session. Mr. Carroll will provide acceptable dates for the Session to Ms. Revak who will coordinate with the Board of Directors. COSTA MESA SANITARY DISTRICT PAGE 6 MINUTES OF THE BOARD OF DIRECTORS REGULAR MEETING HELD DECEMBER 17, 2009 RECYCLING COMMITTEE - MONDAY, DECEMBER 14, 2009 Director Ooten reported on the Recycling Committee meeting held December 14, 2009. The Recycling Committee will re- examine the goals after the Strategic Planning session in January or February 2010. Mr. Fauth provided a list of expenditures, totaling $36,691, made by the District with the funds from the Regional Recycling and Waste Diversion Grant program. A check from the County is forthcoming for the second grant. The grant is administered by the CMSD and is a joint effort between the City of Costa Mesa, the City of Huntington Beach and the CMSD. Ms. Revak reported all participating schools have met the' /2 book per student requirement and the results of the 2009 telephone book recycling program will be reported at the January 2010 meeting. ENGINEER'S REPORTS WASTE DISCHARGE REQUIREMENTS (WDR) Mr. Hamers reported the topic of discussion at the WDR meeting was disposal wipes causing problems in the sewer system. This issue is a national problem and proposed legislation may be forthcoming. PROJECT #129 BRISTOL STREET SEWER CONSTRUCTION UPDATE UPDATE ON CONSTRUCTION STATUS Mr. Hamers reported the status of construction is the remaining item of the suspended project is to reconstruct the property line fence between the golf course and the Autoplex. Construction will probably be complete within the next week. OCDA POSITION ON PHASE II WORK Mr. Hamers reported this Item refers to the fact we can only construct two - thirds of the project due to the proximity of the water line that prevented the last third of the sewer line being constructed. Our three -party agreement with OCDA and the City of Newport Beach is being reviewed by OCDA to see whether an amendment to the agreement can be prepared to construct the remaining third of the sewer line that is needed for capacity. No further agreements for this redevelopment area are allowed at this point in time. It is crucial they determine that an additional project would be approved for designing construction to complete the last third of the sewer project. 0 COSTA MESA SANITARY DISTRICT PAGE 7 MINUTES OF THE BOARD OF DIRECTORS REGULAR MEETING HELD DECEMBER 17, 2009 Mr. Hamers stated adding to the potential woes of this project is the Contractor's attitude towards extra work which is virtually unparalleled in the industry. The contractor takes the position if something doesn't appear as anticipated, or per the plans, it is cause for additional work. The District received $288,000 worth of proposed change orders on a $430,000 contract. Engineering Staff met with Alan Burns and Mr. Burns has included important stop gaps in our construction agreements part of which is the limitation on damages. Mr. Burns stated the agreement allows contractor to get direct costs and does not allow contractor to mark up things and charge the District inflated rates so it takes the incentive and profit out of the change order process while still getting fair compensation. Mr. Hamers presented a letter to the Contractor stating Paulus Engineering takes the approach that anything other than perfect working conditions are cause for extra work, which is not the industry standard or what the District has experienced over the years with other licensed contractors performing public works construction. This is in addition to Paulus Engineering's disregard for the contract provisions requiring an independent investigation and financial limits on extra work. The letter spelled out each of the change orders and the District's position on each of them. Progress payments have been paid without consideration of change 0 orders #10 through #21. PROJECT #186 - SEWER LATERAL ASSISTANCE PROGRAM "NOTICE" TO APPLICANTS WITH INCOMPLETE WORK Mr. Hamers reported Staff sent letters to applicants for the sewer lateral assistance program who have not finished their sewer lateral work and their files remain open. Mr. Dulake reported only four responses to the letters have been received and the letters have generated two or three of the applicants to go ahead with the work. ORANGE COUNTY SANITATION DISTRICT (OCSD) TRANSFER OF SIX SEWERS TO CMSD Letters to Property Owners Mr. Hamers reported OCSD transferred six sewers to the CMSD and the District received $1.3M. OCSD is in the process of gathering all of their records with respect to the six sewer lines, including milar sets of plans, GIS layers, etc. Upon receipt, Staff will prepare CMSD plans and specifications to re -work the deficiencies to an acceptable condition while retaining as much of the $1.3M as possible. Letters to the property owners were sent on December 4, 2009 and only one phone call was received with regard to the increase on the tax bill. CMSD Inflow Reduction Program Proposal for Additional Inspection Services COSTA MESA SANITARY DISTRICT PAGE 8 MINUTES OF THE BOARD OF DIRECTORS REGULAR MEETING HELD DECEMBER 17, 2009 C: Mr. Hamers presented a proposal for an inflow reduction program implementation plan. As there is a large part of the District within which to reduce 1 /I, it is proposed to have the Inspectors seal manholes themselves since National Plant Services cannot always work the areas where inflow is occurring. Mr. Hamers recommended in future work scheduling, NPS be scheduled to clean the lines where inflow is occurring just prior to the rainy season so they can seal the manholes. The Inspection budget is proposed as three hours per day between January 1, 2010 and March 31, 2010 — the end of the rainy season — and then two hours per day from April 1, 2010 until June 30, 2010 to continue searching for illegal connections, check on the manhole sealing, insure records are available to produce a GIS Manhole Sealing Map, and to plan for the next rainy season which begins on October 1, 2010. The proposed budget from now until the end of the 2009 -2010 fiscal year is not to exceed $20,962.50 with billing to be hourly. Cost for the District Engineer's time is already included in the previously approved budgeted amounts for general District Engineer services so no increase in this portion of the budget is proposed. Director Ooten requested a report to the Board at the April 2010 Board meeting on the efforts impact on the pump stations. Director Ooten moved to approve the CMSD Inflow Reduction Program Proposal for Additional Inspection Services in the amount of $20,962.50 with hourly billing. Director Monahan seconded the motion. Motion carried 5 -0. 0 ORANGE COUNTY SANITATION DISTRICT (OCSD) OFFER OF AREA 7 SEWERS There was nothing to report on the OCSD offer of Area 7 Sewers. DISTRICT YARD - 174 W. WILSON STREET - CMSD #187 Status of Construction Mr. Hamers reported construction is coming along nicely. The contractors are easy to work with, very organized and address items well in advance of when they are instructed or installed. Mr. Dulake reported the foundation is poured. SEWER SYSTEM COMMITTEE -TUESDAY, DECEMBER 22, 2009 Director Monahan, Chairman of the Sewer System Committee, was unable to attend the meeting and meeting attendees presented the report. Agenda items were discussed including CMSD Policy on Private Spill Reporting. Currently, the Sewer System Management Plan states to report spills that are private spills when they enter the public right of way. The Committee would like to amend the SSMP to avoid unnecessary Staff time used for a non - spill. If it goes into the public right of way it has to be reported. Staff would like to change to "if it is 0 fully contained, even though it enters public right of way and doesn't enter into • COSTA MESA SANITARY DISTRICT PAGE 9 MINUTES OF THE BOARD OF DIRECTORS REGULAR MEETING HELD DECEMBER 17, 2009 surface waters, it does not have to be reported ". Approximately 50% of jurisdictions having responsibility for liquid waste in Orange County follow this policy. District Counsel stated Staff should bring this item back to the Board for a formal amendment to the SSMP to demonstrate due diligence in reviewing the SSMP. TREASURER'S REPORTS INVESTMENT OVERSIGHT COMMITTEE - THURSDAY, DECEMBER 17, 2009 AT 5:00 P.M. Mr. Davis reported the Committee met and reviewed the Treasurer's Report as of November 30, 2009. The Annual Audit for 2009 -10 was discussed and the District will go out with a Request for Proposal for audit services. CaIPERS Rates for 2010 -11 were discussed. Notification was received from CaIPERS in October that rates will be decreasing from 12.605% to 11.889% resulting in a budget savings of about $7,200. FIVE -MONTH BUDGET REVIEW • After the first five months of the fiscal year the solid waste fund is projected to have a budgetary savings totaling approximately $447,755 that is made up of additional revenue of $234,000 and savings in expenses of $213,000. On the revenue side, solid waste charges are projected to be greater than the budget by approximately $2,800 due to the budget being adopted prior to the final calculations of the charges to be placed on the tax roll. The levy for general property taxes was approximately $205,400 and no general property taxes were included in the adopted budget. Investment earnings are projected to be $12,000 less than budget based upon the drop in the earnings rate of the District's portfolio. Other revenue should exceed the budget by approximately $25,000, primarily due to receipt of a County grant which was not included as part of the adopted budget. On the expenses side, salaries and benefits are projected to be approximately $55,620 below budget, due to vacancies and the retirement of the Ordinance Enforcement Officer. Operations and maintenance are projected to be approximately $150,190 below budget and the primary components of this savings include the reduction in contracted services for Treasurer and COSTA MESA SANITARY DISTRICT PAGE 10 MINUTES OF THE BOARD OF DIRECTORS REGULAR MEETING HELD DECEMBER 17, 2009 • transcription, resulting in savings of approximately $15,600, and less tonnage resulting in savings of approximately $29,000 in recycling /disposal costs and non- use of a majority of the annual contingency in the amount of $101,900. Programs are projected to be under budget by approximately $7,375 due primarily to projected savings in telephone book recycling ($5,000), education tours ($1,500) and used tire roundup ($875). In the Liquid Waste Fund, there is a projected budgetary savings totaling approximately $1,302,039, virtually all from receipt of the $1.3M from the Orange County Sanitation District for transfer of the sewers. Mr. Davis provided an analysis of the budgetary savings as follows: In Revenues, liquid waste charges are projected to be $101,100 greater than the budget, due to the budget being adopted prior to the final calculations of the charges to be placed on the tax roll. Investment earnings are projected to be $4,000 greater than the budget. Contributions are projected to exceed the budget by $1,300,000 as a result of a capital contribution made by OCSD to the District for needed repairs to the transferred sewers. These funds are restricted and can only be used to fund these repairs. Once the repairs are completed, any unspent funds • will be available to the District for other use. On Expenses, salaries and benefits are projected to exceed the budget by approximately $101,100 as a result of hiring a full -time General Manager, as well as salary increases provided as part of the reorganization effected by the Interim District Manager. A budget adjustment will be prepared to fund the additional salaries and benefits. Operations and maintenance is projected to be under budget by a net amount of approximately $13,629. Capital improvement costs are projected to be fully expended over the lives of the individual projects. Mr. Davis, however, pointed out the Bristol Street Pump Station Project ( #129) has received change orders totaling approximately $300,000. The actual amount of allowable change orders has not yet been determined. As this project was fully funded by the Orange County Development Agency (OCDA), Staff will be seeking additional funding for allowable change orders. Should the OCDA not fund the change orders, the District will need to reallocate funding for its capital improvement projects to fund the change orders. Mr. Davis reported on the financial situation beyond fiscal year 2009 -10 and noted due to the conservative budget practices employed by the District over the past few years, the Solid Waste Fund has generated unrestricted available funds totaling approximately $3,180,000. It is expected the contract with CR &R for trash • hauler and recycling /disposal services will be eligible for an increase in fiscal year 2010 -11. In the Liquid Waste Fund, currently unrestricted available COSTA MESA SANITARY DISTRICT PAGE 11 MINUTES OF THE BOARD OF DIRECTORS REGULAR MEETING HELD DECEMBER 17, 2009 funds totaling approximately $625,000 have been generated. During this fiscal year, these unrestricted funds have been reduced by approximately $154,000 and will be further reduced by approximately $166,000 for budget adjustments to fund additional salaries. Mr. Davis pointed out, in order to continue to provide service at existing levels and provide for an adequate capital improvement program, continued increases in sewer rates will be required in future years. BUDGET ADJUSTMENT FOR ADDITIONAL SALARIES AND OTHER EXPENSES Mr. Davis requested approval of a budget adjustment to reallocate costs and provide adequate funding at the account level for the remainder of the 2009 -10 fiscal year. In the solid waste fund, a request to appropriate an additional $26,000 is requested. Director Ferryman moved to appropriate an additional $26,000 in the solid waste fund. Director Ooten seconded the motion. Motion carried 5 -0. In the liquid waste fund, Mr. Davis requested a budget adjustment to provide funding for increased salaries and benefits associated with the District reorganization and the hiring of a full -time General Manager. Director Monahan moved to approve the budget adjustment in the liquid waste fund in the amount of $166,080. Director Ooten seconded the motion. Motion carried 5 -0. ATTORNEY'S REPORTS CLAIM BY BACK BAY CENTER, LTD. FOR PROPERTY AT 2651 -2675 IRVINE AVENUE (CMSD PROJECT #168 - IRVINE PUMP STATION RELOCATION Mr. Burns gave an update on the Back Bay lawsuit. Mr. Hamers reported Staff is monitoring the damage to the slope in the wall of the pumping station and Mr. Dulake noted the wall is pushing against the pump station and the doors have to be pried open to access the pump station. Survey work may be required. The door has moved more since the rainfall. Mr. Hamers noted the attorneys, that do not include Mr. Burns, are working very slowly and the issue will go on for a long time. Staff is tracking the potential damage and Mr. Burns has written a letter putting them on notice that the pump station has sustained a little damage to which they replied they did not acknowledge any damage or that they are responsible. The District will have to take action soon. ORDINANCE ENFORCEMENT OFFICER - PROPOSED MOU Mr. Burns reported receiving a response from Kim Barlow, Attorney for the City of Costa Mesa. Ms. Barlow requested backup documents and a copy of the proposed MOU. Ms. Barlow acknowledged wanting to provide the District with Code Enforcement services on a two -year trial basis. 0 COSTA MESA SANITARY DISTRICT PAGE 12 MINUTES OF THE BOARD OF DIRECTORS REGULAR MEETING HELD DECEMBER 17, 2009 LAWSUIT ISSUES WITH RANCO CORPORATION - PRESIDENT PUMP STATION Mr. Burns reported the City agreed to settle with Ranco Corporation and the paperwork is being prepared by the City and Ranco Corporation. ADMINISTRATIVE REGULATIONS Mr. Burns reported, partly as a result of the Ranco Corporation case, Staff prepared two different administrative regulations on handling a public records act request and a subpoena and those regulations are in place. Each employee will be required to read and sign the regulation to acknowledge they are aware. LOCAL MEETINGS ORANGE COUNTY SANITATION DISTRICT (OCSD) Director Ferryman reported the OCSD Board meeting was held December 16, 2009. The North County facility will be knocked down and the OCSD will rebuild a 20,000 sq. ft. facility at a cost of $12M. There was discussion on the painting contract and a contract was approved. Janet Nguyen is the Chair of the Orange County Board of Supervisors and she will be the representative to the OCSD. SANTA ANA RIVER FLOOD PROTECTION AGENCY (SARFPA) • Director Perry reported there was not a meeting of the Santa Ana River Flood Protection Agency in December. INDEPENDENT SPECIAL DISTRICTS OF ORANGE COUNTY (ISDOC) President Schafer reported on the November 3, 2009 meeting and there was discussion on the October 29, 2009 quarterly meeting. President Schafer presented her report on LAFCO and CSDA. LOCAL AGENCY FORMATION COMMITTEE ( LAFCO) Director Schafer was unable to attend the LAFCO meeting on November 14, 2009 due to a CSDA Planning meeting at Lake Tahoe. ORANGE COUNTY COUNCIL OF GOVERNMENTS President Schafer had nothing to report on OCCOG. CHAMBER OF COMMERCE President Schafer reported the Chamber did not meet in November 2009. • COSTA MESA SANITARY DISTRICT PAGE 13 MINUTES OF THE BOARD OF DIRECTORS REGULAR MEETING . HELD DECEMBER 17, 2009 CALIFORNIA SPECIAL DISTRICTS ASSOCIATION (CSDA) President Schafer reported on the CSDA meeting at Lake Tahoe where Brent Ives was the facilitator. Goals and objectives were discussed. President Schafer reported she will be the Vice Chair of the Legislation Committee and the Chair of the Education Committee. President Schafer will also be the Chair of the 2010 Annual Conference at the Marriott Hotel in Newport Beach WACO At the WACO meeting on November 6, 2009 Director Schafer reported on CSDA and LAFCO. Director Ooten reported on the December 11, 2009 meeting he and Director Perry attended. There were two speakers and an update on the Delta Fix was provided. OLD BUSINESS There was no old business to discuss. NEW BUSINESS • CSDA MEMBERSHIP DUES FOR YEAR 2010 IN THE AMOUNT OF $4,088.00 Director Monahan moved to approve the CSDA Membership Dues for Year 2010 in the amount of $4,088.00. Director Ooten seconded the motion. Motion carried 5- 0. CASA MEMBERSHIP DUES FOR YEAR 2010 IN THE AMOUNT OF $8,000.00 Director Ooten moved to approve the CASA Member ship Dues for Year 2010 in the amount of $8,000.00. Director Perry seconded the motion. Motion carried 5 -0. ORANGE COUNTY FAIRGROUNDS President Schafer and Director Monahan reported on the status of the subject of sale of the Orange County Fairgrounds. Director Monahan reported the State has not rescinded the sale of the Fairgrounds. January 8, 2010 is the due date for bids. The bids will be reviewed between January 8 and 14, 2010. On January 14, 2010 the highest responsive bid starts a voice auction by the Department of General Services (DGS). If the bid is determined to be responsive the DGS would go into negotiations with the highest voice auction bidder. The CCM and County of Orange have signed an MOU to submit a joint bid for financing and governance of ® the OC Fairgrounds property. One of the more important determinations is that the 32nd Agriculture District will remain in charge of whatever happens on the property. Members of the City and the County will probably be represented at the auction on January 14, 2010. COSTA MESA SANITARY DISTRICT PAGE 14 MINUTES OF THE BOARD OF DIRECTORS REGULAR MEETING HELD DECEMBER 17, 2009 Director Monahan reported the City Attorney has been directed to prepare a ballot initiative for the citizens of Costa Mesa to vote to tighten the general plan through the voting process in June, so if a private investor came in and purchased the property one of the defenses is it would be out of the hands of City Council and in the voting process. The first line of defense is for the State to pull the sale of the Fairgrounds. It is most likely going forward. The City of Costa Mesa is partnering with the County to purchase the Fairgrounds. District Counsel Burns reported that Mesa Consolidated Water District passed a resolution urging the Governor not to sell the land and had called for other agencies to also adopt and send resolutions. As this request was made after the agenda was prepared, the item would qualify as a non - agenda item since the need to take action (adopting a resolution) arose after the agenda had been prepared, and there was a need to take immediate action in that the sale of the property might otherwise occur before the next regular Board meeting. Mr. Burns, therefore, recommended that the Board adopt such a resolution making those findings if it desired to act on such a resolution. Director Ferryman moved to consider a non - agenda item needing immediate action: "Resolution of the CMSD Board of Directors Supporting the Cancellation of the • Sale of the O. C. Fairgrounds. The need to take immediate action is justified as follows: 1. The item only arose after the agenda was posted in that the County adopted an MOU seeking to cancel the sale made to the County and City of Costa Mesa on December 15, 2009. The Mesa Consolidated Water District passed a resolution supporting the County and City in this action and requesting other public agencies to join on December 14, 2009. 2. The State will consider the proposals to purchase property (or alternatively to cancel the sale) after the bids are opened on January 8, 2010. Today's Board meeting is the last CMSD Board meeting before the State opens the bid and makes its decision. For all of the above reasons, Director Ferryman requested the non - agenda item be added to the agenda and that the above findings be made. Director Ooten seconded the motion. Motion carried 5 -0. Director Ooten moved adoption of CMSD Resolution No. 2009 -774. Director Perry seconded the motion. Motion carried 5 -0. Director Monahan moved a letter be drafted and signed by President Schafer to the Governor and all local elected state officials. Director Perry seconded the • motion. Motion carried 5 -0. COSTA MESA SANITARY DISTRICT PAGE 15 MINUTES OF THE BOARD OF DIRECTORS REGULAR MEETING HELD DECEMBER 17, 2009 ORAL COMMUNICATIONS AND DIRECTOR COMMENTS There were no oral communications. ADJOURNMENT TO CLOSED SESSION President Schafer adjourned the meeting to Closed Session at 8:00 p.m. CLOSED SESSION The Board of Directors met in Closed Session at 8:05 p.m. for evaluation of the Interim Manager pursuant to Government Code §54957. The Board of Directors adjourned from Closed Session at 8:15 p.m. Legal Counsel, Mr. Burns, reported the starting date for Mr. Scott Carroll is Monday, January 4, 2010 and that will be the last day Mr. Don McIntyre will function as Interim General Manager. • ADJOURNMENT President Schafer adjourned the meeting at 8:17 p.m. Secretary U President COSTA,IIIIIIME-SL N TAYY O n �l f yc�'4pOR DisTRicT L_J Meeting Date Item Number 01/28/10 V.5. ... an Independent Special District Memorandum To: Board of Directors From: Debbie Bjornson Date: January 1, 2010 Subject: REFUND REQUEST FOR BOARD APPROVAL There are no refund requests for the month of December 2009. U3 Debbie Bjornson Permit Processing Specialist Protecting our community's health by providing solid waste and sewer collection services costamesasanitarydistrict.org 0-' Board of Directors Arlene Schafer Robert Ooten Gary Monahan Arthur Perry James Ferryman Staff Scott C. Carroll General Manager Robin B. Hamers District Engineer (949) 631 -1731 Joan Revak Manager ,Office -k of the District Alan R. Burns Legal Counsel Meeting Date I Item Number 01/26/10 V. 6. asW Mesa Sanitarr ]District all Inbepenbent Special District January 1, 2010 Board of Directors Costa Mesa Sanitary District 628 W. 19`h Street Costa Mesa, CA 92627 -2716 SUBJECT: TRASH OCCUPANCY COUNT Dear Board of Directors: There has been an increase of 1 unit for the occupancy report for solid waste collection as of January 1, 2010; therefore, the total occupancy count for January is 21,502. Staff recommends the following: 1, The Board of Directors accepts the occupancy count as presented using 21,501 as the correct number of units. Marcus D. Davis 2, The Board of Directors directs staff to prepare a warrant to Costa Mesa Treasurer Disposal for January collection based on this occupancy report so long as the contractor fulfills the obligations of the agreement. Said payment in the amount of $196,859.41 to be ratified on the February 2010 warrant list. Phone (949) 645 -8400 Fax (949) 650 -2253 Address 628 W 19th Street Costa Mesa, CA 92627 -2716 • is VIM 4P Printed on Recycled Paper Sincerely, C?4 AcgA#- Thomas A. Fauth Operations Manager cc: Costa Mesa Disposal Debbie Bjornson Permit Processing Specialist Protecting our community s. and the environment 69 providing solidnuste aMd sewpx cof[ecUm wvices. www.crosbca.gov OCCUPANCY CHANGES December,2009 EXISTING A.P.N. No. ADDRESS STATUS CHANGE NEEDED CHANGED OCCUPANCY 439 - 293 -23 2465 Orange Avenue new service 1. unit using curbside Dec -09 1 439- 281 -60 2432 Newport Blvd. new service 1 unit using curbside Dec -09 1 Total for December 2009 • OPR: CMSD, Thomas A. Fauth 714 - 393 -4433 • CMSD Occurrences FY00 -10 i Prepared 10 -22 -09 12/30/2008 Date Sanitary Sewer Overflow Occurrence R mary, CY2008 SSO EVENT ID Private District Est Total Spill Completely Event Line Line # Gallons Contained ? Uncontained Est # Private Gallons Spilled into Storm drain Uncontained Est # Public Gallons Spilled into Storm drain 1/2/2008 PRIVATE Pump Station Failure,151 Kalmus Dr, Copper Tree Bus Park; 80025 90244 2,000 N 1600 100 112012008 Sea Bluff PS Air Bubbler Failure; 30 Sea Terrace Lane; 80575 113 N 113 1/28/2008 Roots Blocked Main Line, CCM Cleaned Site, 1939 Sanderlin Ctr; 81341 20 Y 2/7/2008 FOG Bk>cked Main Line Siphon on Paularino, 3012 -3036 Enterprise; 81171 55 N 5 2/26/2008 Debris & Roots Blocked Main Line, 2040 President Place; 90919 81613 450 Y 3/18/2008 Grease blocked PRIVATE Lateral - Yardhouse - 1875A Newport Blvd 82152 2,100 N 1800 3/18/2008 Roots/Debris Blocked PRIVATE Lateral, 700 W 16th St 82153 37 N 37 4/312008 President PS -SCE Transformer, 2034 President PI, PS MH to Park 93619 82546 360 Y 510 5/5/2008 PRIVATE Above Ground Clean Out Broken - AMTEK, 960 W 16th St 83276 20 N 20 7/25/2008 Roots Blocked PRIVATE Lateral - Uncapped CO - 674 Park Drive 85433 20 N 10 7/26/2008 Grease /Debris Blocked PRIVATE Lateral 3400 Ave of Arts-Heritage 85463 100 N 10 8/22/2006 PRIVATE Pump Station Failure, 151 Kalmus Dr, Copper Tree Bus Park; Repeat: 86141 85 Y 9/4/2008 Roots/Debris - PRIVATE SSO - Uncapped CO - 1010 Valencia St 86477 2 1,050 N 52 10/24/2008 FOG & Rock Debris in Private Lateral - The Camp 2937 Bristol St 87699 1.275 N 75 12/23/2008 FOG Blocked Main Line Drop Manhole, 2752 San Juan Lane: 89101 30 Y 12/26/2008 FOG Blocked Lateral Line - May Gardens - 1400 Bristol St; Repeat: 89158 690 Y 12/30/2008 Unknown Debris Blocked Main Line - 1895 Swan Circle 6 89253 10 Y Total # Gallons 1,4761 760 1 5301 186 Percents es KEY: 1 61.49% 1 35.91% 1 12.60% GREASE 6 4 2 ROOTS 5 3 2 PUMP STN 2 2 OTHER 4 3 1 TOTALS 17 10 7 Total # Gallons 8,415 4,693 1 3,604 118 Percentages 1 100.00% 1 56.77% 1 42.83% 1 1.40 °0 10/20/2009 Date Sanitary Sewer Overflow Occurrence Report Summary, CY2009 SSO EVENT ID Private District Est Total Spill Completely Event Line Line # Gallons Contained ? Uncontained Est # Private Gallons Spilled into Storm drain Uncontained Est # Public Gallons Spilled into Storm drain 1/11/2009 Irvine PS Failure /SW - SCADAIarm Did Not Call - 2149 Anniversary Lane; 90244 100 N 100 1/16/2009 FOG Debris Blocked Main - Increased Hotspot -1 /mo, Bristol St & 55 Freeway; 90383 86 N 86 1/26/2009 FOG Blocked Main Line near 2831 Bristol St: Italian Restaurant Upstream. 90785 10 Y 1/29/2009 Irvine PS Failure /SW - SCADAlarm Did Not Call - 2149 Anniversary Lane; 90922 50 Y 1/30/2009 PRIVATE Septic Tank Failed -Moon River Massage Parlor -2138 Newport Blvd; 90919 20 Y 3/31/2009 PRIVATE CO - Chicken Koop Restaurant - Sal: 9/645 -6086 - 432 Hamilton St; 92681 90 Y 4/21/2009 FOG blocked PRIVATE Lateral - Clean Out - FSE Strip Mall - 570 W Wilson St; 93618 10 Y 4/21/2009 Diaper & Debris blocked PRIVATE lateral - 327 West Wilson St; 93619 510 N 510 7/11/2009 Paper Products blocked PRIVATE lateral - 3190 Harbor Blvd - Chevron Station 94946 300 N 20 10/20/2009 Grease Blocked GI at 7 -11, RoundTable, FlameBroiler - 204 E 17th St 97151 300 Y KEY: GREASE 4 2 2 ROOTS 1 1 PUMP STN 2 2 OTHER 3 3 TOTALS 10 6 4 Total # Gallons 1,4761 760 1 5301 186 Percents es 100.00% 1 61.49% 1 35.91% 1 12.60% 1 of 1 o� m J 0 v m �43 2 C 3 cr N 1 t 4 ` 0 CR Transfer .7 r� To: Joan Revak From: CR Transfer Inc. Jurisdiction: Costa Mesa Sanitary District (9) MonthNear: Dec -09 Recycling Report "` Note: This material includes food / small particulate and inert material. County & TOTAL Newport Bch. Total Tonnage 3103.19 248.77 3351.96 Recycled Tonnage 1564.47 126.41 1690.88 Landfill Tonnage 1538.72 122.36 1661.08 Meetinq Date I Item Number 01/28/10 1 V.8. Recycle Tons Commodity Percenta Recycled Newspaper 7.88% 244.54 Cardboard 6.42% 199.13 Mixed Paper 5.13% 159.09 Glass 2.80% 86.88 PET 0.59% 18.23 HDPE 0.45% 13.94 Aluminum Cans 0.33% 10.37 Non - Ferrous Metal 0.44% 13.59 Tin /Metal 0.65% 20.02 Greenwaste 9.78% 303.53 Organic/ Fines 12.67% 393.26 Wood 1.41% 43.62 Concrete/Asphalt 1.88% 58.27 Drywall 0.00% 0 Totals 1 50.41%1 1564.47 "` Note: This material includes food / small particulate and inert material. County & TOTAL Newport Bch. Total Tonnage 3103.19 248.77 3351.96 Recycled Tonnage 1564.47 126.41 1690.88 Landfill Tonnage 1538.72 122.36 1661.08 Meetinq Date I Item Number 01/28/10 1 V.8. CR Transfer To: From: Jurisdiction: MonthNear: Joan Revak CR Transfer Inc. Costa Mesa Sanitary District Santa Ana Heights (11) Dec -09 Recycling Report '* Note: This material includes food / small particulate and inert material. Total Tonnage Recycled Tonnage Landfill Tonnage 3103.19 1564.47 1538.72 ) • • • Recycle Tons Commodity Percenta Recycled Newspaper 10.19% 25.34 Cardboard 6.65%1 16.55 Mixed Paper 7.63% 18.98 Glass 3.30% 8.2 PET 0.78% 1.93 HDPE 0.44% 1.11 Aluminum Cans 0.51% 1.26 Non - Ferrous Metal 0.27% 0.68 Tin /Metal 0.96% 2.4 Greenwaste 1.30% 3.22 Organic / Fines 11.67% 29.02 Wood 5.17% 12.87 Concrete /Asphalt 1.95% 4.85 Drywall 0.00% 0 Totals 50.81%1 126.41 '* Note: This material includes food / small particulate and inert material. Total Tonnage Recycled Tonnage Landfill Tonnage 3103.19 1564.47 1538.72 ) • • • 9 0 0 "er�y • '.- x.,� a �.� ate» - ':-. - WIMP > � 5 City 3,103.26 2,626.28 3,251.11 3,188.64 3,223.37 3,214.41 3,412.72 3,171.31 3,141.61 3,054.28 2,939.44 3,103.19 County 156.02 146.33 169.10 203.31 189.65 205.66 248.54 142.31 248.80 164.61 186.06 248.77 fl flame, floes o fl1 fly fl1° o CiJ r . .. 0 0 fl� City 1,564.51 1,324.02 1,639.04 1,607.55 1,625.06 1,620.53 1,720.52 1,598.79 1,583.84 1,539.80 1,481.91 1,564.47 County 79.25 74.35 85.93 103.32 96.39 104.51 126.29 72.31 126.45 83.65 94.55 126.41 • fl• -,.+w }i. -x ...'C� -ce f! 9 o _ fl• %'i. . .0 ._ o, -.a�.. a`,�•,;. "R.r _ 9 b o fl � -- '� �`„ ',-_fl �_ t. �� •".�i. �'s� .3�•.� _�i�*x -. k' - i4� -�� 9 •o o. _ ':<' 'ia -` �£.. `ffe?`-"�" H�y€` i'sb+m City 1,538.75 County 76.77 1,302.26 71.98 1,612.07 83.17 1,581.09 99.99 1,598.31 93.26 1,593.88 101.15 1,692.20 122.25 1,572.52 1,557.77 1,514.48 70.00 122.35 80.96 1,457.53 91.51 1,538.72 122.36 'RAM ?+Flrv' a:'• 6M *A - 'A composite recycling percentage for City & County based on new characterization studies completed by CRT. Waste Diversion 20091jr 01/20110 .4`_ l� k «; �et.3�, e•.eZS. ]�Y rF`.' —P • ._''�5. .. ,;. ° �"�` '. —�° . c '- '..,�., :'S �� 'ti9.� U �;Efr'tnd '• '!t s,�i fb`ra'?h syi3 .�s. � ., {§.p r t ,�'.o :` � O � -.`2 4t Y -'r :`nf $ ' ;- ro. 43 , x.., �; " -"� a v, - Y _'.2 �',+• _ �i.. - - $3= NE:.. i. = y City 3,412.72 3,171.31 3,141.61 3,054.28 2,939.44 3,103.19 County 248.54 142.31 248.80 164.61 186.06 248.77 fit. «. S7 . -r er=., " .5..., 'x�� -�.. � •e ° '.:�� - • ° '�. 'U s °i per` -� p - �_ - : , �.>nr - -.�- 35 > i+v e• - . x ..,'. _=a -_.V y, , S City 1,720.52 1,598.79 1,583.84 1,539.80 1,481.91 1,564.47 County 126.29 72.31 126.45 83.65 94.55 126,41 fit. «. S7 . -r er=., " .5..., 'x�� -�.. � •e ° '.:�� - • ° '�. 'U s °i per` -� p - �_ - : , �.>nr - -.�- 35 > i+v e• - . S ..,'. _=a -_.V _tea_ s°`k- .e '�r3'S 'F ��. � m �:° ..g -. x:. - - d�' - -- Y Pt:'s City 1,692.20 1,572.52 1,557,77 1.514.48 1,457.53 1,538.72 County 122.25 70.00 122.35 80.96 91.51 122.36 r m `A composite recycling percentage for City & County based on new characterization studies completed by CRT. Waste Diversion FY- 09 /10jr 01/20/10 OR RAN-= FAR INCOAMMORA 0 600014979 BILL TO: INVOICE Rr Cf JiMA 0 r 2010 �pgjpMESASAN1�aRyo�S�R1�1 INVOICE #: 14979 COSTA MESA SANI DIST AREA 9 628 W 19TH ST COSTA MESA CA 92627 Meeting DI Item Numbe 01/28/10 1 V.9. 40 TO PAY BY CREDIT CARD, PLEASE FILL IN INFORMATION ON BACK OF REMITTANCE INVOICE DATE: 1 /O1 /10 COSTA MESA SANI DIST AREA 9 P.O. BOX 1200 COSTA MESA CA 92627 CUSTOMER #: 09- 9 2 PREVIOUS AMOUNT DUE PAYMENTS CURRENT CHARGES TOTAL DUE 153,497.56 153,497756 162,048.60 162,048.60 . jI Please detach here and return with your payment CHECK # ----------------------------------------------------------- CR TRANSFER, INC. - DATE DESCRIPTION LOADS 7' TONS T RATE TOTAL 12/01/09 RESIDENTIAL WASTE 15 147.2E-' 52.220 7,689.92 12/02/09 RESIDENTIAL WASTE 14 132.6 ✓ 52.220 6,928.03 12/03/09 RESIDENTIAL WASTE 14 130.0 52.220 6,789.64 12/04/09 RESIDENTIAL WASTE 14 116.1S ✓ 52.220 6,067.44 12/07/09 RESIDENTIAL WASTE 15 143.0 / 52.220 7,468.50 12/08/09 RESIDENTIAL WASTE 15 135.7 52.220 7,086.25 /09/09 10 / 09 RESIDENTIAL WASTE ter, u r 4 rt£w SL WASTE £_ "�d�` RESIDENTIAL "��',r�*" *j yL h15 �15'��336k + s.ir'' .�3 134 7 ff" s�t`.d x,5-2,2 20: �E"2 "'r$ 5 X2{0 '�' ,%tS ,71 036.65 7, 122.29 { �. 12/11/09 RESIDENTIAL WASTE j sN As'yh r� �15t�12z9 /iM _ t 2''. til'U� k�IVg/7_ 5,67"g—', 6, 779.72 322.72 - 12/11/09 RESIDENTIAL WASTES ..as „* "_� -2 :",Q R. , 12/14/09 RESIDENTIAL WASTE 17 158.3 '-' 52.220 8,269.56 12/15/09 RESIDENT AL TASTE ° 15 138 1 52 20. 7,212.10 12/16/09 �.� RES DEN `�A IA 'IIE�� h a 14 15 1 -1 3 ,/- -5-24'2 2 0- " 52 220` 6,129.06 61 967.19 12 /17 /09ISI�EN SAL7AS „ "1334 12/18/09 AL��WAS�E 13 120 9 ✓" 52 220 6,316.01 12/21/09 �.v RESIDENTIAL WAST st r. s f el6 £ i ¢1586 P5 52 .220 8,283.66 6,818.89 12/22/09 RESIDENTIAL WAS'i'` `'' ,1!� `13 52.220 12/23/09 RESIDENTIAL WASTE 14 117.5E/ 52.220 6,140.03 12/24/09 RESIDENTIAL WASTE 15 132.6E ✓ 52 220 6,927.51 12/26/09 RESIDENTIAL WA�TE� a ?�� 14 135 1610E ,52220 ;% j 5w2��2 2 0 7,059.10 8,411.08 12/28/09 RESIDENTIAL ;WASTES a�w��3 T A�Wd" s 3`l >6 'vi "r a k" �� ""rt y{ '°� k y"T "b^ 7,141.09 12/29/09 RESIDENTIAL S�T�a5 0T, n1345220 k52'00220 12/30/09 RESIDENTIAL °#'WASEn_.. 6,571.89 12/31/09 RESIDENTIAL WASTE 15 137.0 52.220 7,155.71 IF YOU HAVE ANY QUESTIONS REGARDING ANY PART OF I HIS INVUIUL, rLLHSL UALL PF&PUS AMOUNT DUE PAYMENTS CURRENT CHARGES TOTAL DUE F7,5::3:497 .56 1 153 497.56 162 048.60 CUSTOMER #: 09- 9 2 INVOICE # 14979 P.O. BOX 1200 OVERDUE AMOUNTS SUBJECT TO FINANCE CHARGE � /141 nz0 -7U47 INVOICE TOTAL 162048.60 n• INVOICE - �4AN� FER MAIL PAYMENT TO: CR TRANSFER, INC. P. O. BOX 125 STANTON, CA 90680 -0125 TERMS: NET 10 DAYS 0 7800149801 RECEIVED • ARD, PLEASE IL CARD, PLEASE FILL TOTAL IN INFORMATION ON BACK O � 2U10 12/01/09 OF REMITTANCE 1 8.7 L tj �� INVOICE #: INVOICE DATE: RESIDENTIAL WASTE 4 COST p mash ShN1j Al D4S 91 14980 1/01/10 BILL TO: RESIDENTIAL WASTE 1 COSTA MESA SANI DIST -SA HGT COSTA MESA SANI DIST -SA HGT P.O. BOX 1200 628 W 19TH ST 303.92 COSTA MESA CA 92627 COSTA MESA CA 92627 ✓ 52.220 2,044.41 CUSTOMER #: RESIDENTIAL WASTE 1 7 G-1 `� 52.220 09- 11 8 PREVIOUS AMOUNT DUE PAYMENTS CURRENT CHARGES TOTAL DUE 2201, 220 g� s 9,716.06 12/22/09 12/23/09 9,716.06 x�$2 4 F1:2,990.78 Z5 22 12,990.78 12/29/09 RESIDENTIAL WASTE 3 r .�.1, Please detach — — — — — — here and return with your payment — — — — — — — — — — — — — — — — — — — CHECK # — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — CR TRANSFER, INC. — — — 4 38.7 52.220 D. • • • • TOTAL 12/01/09 RESIDENTIAL WASTE 1 8.7 52.220 457.97 12/02/09 RESIDENTIAL WASTE 4 43.2 '� 52.220 2,259.56 12/03/09 RESIDENTIAL WASTE 1 9.4 52.220 491.91 12/08/09 RESIDENTIAL WASTE 1 5.8 52.220 303.92 12/09/09 RESIDENTIAL WASTE 4 39.1 ✓ 52.220 2,044.41 12/15/09 RESIDENTIAL WASTE 1 7 G-1 `� 52.220 400.53 12/16./09 RESIDENTIAL WASTE WASTE 4 l 36 .9��'�x52� 2201, 220 g� s 929. 430 . 12/22/09 12/23/09 RESIDENTIAL ��t,fs RESIDENTIAL WASTE"' ";a x�$2 4 Z5 22 2, 188. 12/29/09 RESIDENTIAL WASTE 3 r .�.1, ,.:,. 88 ,rf52:`.2'2wfl_; 459.54 12/30/09 ,,.::� RESIDENTIAL WASTE 4 38.7 52.220 2,024.05 Y a NM 4 .5 y b r 4 F f TOTAL 26 248.7 qqn 7 IF YOU HAVE ANY QUESTIONS HEUAHIJING ANY I AH I Ut- I r11J IINVUIUC, rLcr+aa UnLL -• I -L -± i U PREVIOUS AMOUNT DUE PAYMENTS CURRENT CHARGES TOTAL DUE INVOICE TOT wi, 9 716.06 9 12990.78 CUSTOMER #: 0 9- 11 8 INVOICE # 14980 P.O. BOX 1200 OVERDUE AMOUNTS SUBJECT TO FINANCE CHARGE IS Printed on Recycled Paper Meeting Date Item Numbe 01/28/10 I V. 11. PROJECT STATUS REPORT January 201.0 Project 1112100 -101 West Side Pumpinq Station Abandonment Directors Ferryman and Ooten along with then Manager /District Engineer Rob Hamers, Assistant Manager Tom Fauth and Inspector Paul Guzman met with OCSD General Manager Jim Ruth and executive engineering staff on March 29, 2007 to discuss OCSD's participation in the project. It was agreed that the two agencies would work together to determine an approximate project cost for a regional facility and then meet again to discuss the feasibility. The cost estimate has been prepared and is being considered by both agencies. The CMSD updated its costs of the local sewer lines and confirmed the ability to fund the projects. A letter was sent to OCSD requesting the regional facility become a formal OCSD project and the letter was favorably received. The project appears in OCSD's planning documents. Project 1112100 -129 Bristol Street Sewer The construction contract was awarded at the July 2009 regular meeting and construction is nearly complete. Significant obstacles were uncovered in the field, including a water line so close to the sewer line that removing and replacing the sewer main for the last one -third of the project was not possible. Alternatives for an additional phase to construct the remaining sewer main are being investigated. Additionally, discussions are being held with the contractor regarding the significant claims being submitted for extra work. Project 1112100-168 Irvine Pumping Station Relocation Construction of the pumping station is 100% complete although the adjacent parking lot asphalt paving, wall, and slope were damaged by the contractor during construction. Once the repair is resolved, the project will be considered complete. Project 1112100 -170 Prepare Emergency Response Plans for Pumping Stations Comments on the first draft were received from Board and Staff and were addressed in the final version, copy of which was provided to the Operations Manager. A list of equipment and materials needed to carry out the emergency response was provided to the Operations Manager and Maintenance Supervisor. Protecting our community's health and the enviromnent ,r y providing solid waste and sewer collection services. wwwxnudcagov Project 1112100 -171 Irvine Pumping Station Force Main Rehabilitation -Phase The Board of Directors awarded Phase I construction consisting of 450 linear feet at the June 2008 regular meeting. Construction is complete. I* Project 1112100 -175 OCSD Cooperative Projects Grant - Televising CMSD Sewer Lines The televising occurred between the period of January 2006 to March 2009 and delivery of the final CCTV reports occurred in late May 2009. The project report, along with a reimbursement request, was completed and delivered to OCSD on September 30, 2009. The reimbursement from OCSD was received in November 2009. Project 1112100 -180 WDR Grease Control Program The project is continuing. Project 1112100-182 Analysis of CCTV Results The project is continuing. Proiect 1112100-183 Svstem -Wide Sewer Repair The Board of Directors authorized the District Engineer to begin design of the second project under this program; the Bristol Street Sewer n/o Randolph, Project #183 -2. The sewer contains three sags and is a hot spot requiring increased maintenance by the CMSD field crews. Construction cannot begin earlier than late 2009 when the City of Costa Mesa street cut moratorium is lifted. The Board also approved Project #183- 3, Maintenance Upgrade of SCADA System, at the May 2009 regular meeting. The SCADA improvements are underway. Protect 1112100 -186 Sewer Lateral Assistance Program The project is continuing into its third fiscal year and is very popular with the residents in the District. Calcium has been identified in a number of sewer laterals. Revised program documents and reimbursement parameters were approved by the Board at the October 2009 regular meeting. A construction standard is being developed for a 2- way cleanout. Protect 1112100-187 New Corporate Yard at 174 W. Wilson Street Construction began on September 24, 2009 and is continuing. Protecting r community -s health and the environment d rovidi • 'B ftJ 1 providing solid waste and sewer collection services. www.crosdcagov Meeting Date Item Number R C E 6019-9110 V. 12. r JAN 19 2010 COSTA MESA SANITARY HOWARD S. WRIGHT CONSTRUCTORS GENERAL CONTRACTORS 1901 Nancita Circle Placentia. CA 92870 • 0 INVOICE Costa Mesa Sanitary District 628 W. 19th Street Costa Mesa, CA 92627 CMSD Corporate Yard New Bldg & Site Imp 174 W. Wilson Street Costa Mesa, CA 92627 Billing for work performed through: December 31, 2009 Contract Amount C. O. Amount Total Contract Amount Work Completed To Date Less Retention @ 5% Less Previously Billed TOTAL AMOUNT DUE Date: Invoice: HSWCC Job #: 2,161,546 0 / 2,161,546 ✓ 1/4/2010 68519 -004 68519 473,130 V 23,657 449,474 �l 263,174 vim/ ✓ 186,300 Jt- 167 i ((fO1 2 -060 AIA- PAYMENT APP APPLICATION AND CERTIFICATE FOR PAYMENT PAGEONEOr PAGES TO OWNER: PROJECT: APPLICATION NO: 68519 -004 Dislnbu!ian!a: Costa Mesa Sanitary District CMSD Corporate Yard New Bldg & Site Imp PERIOD TO: 12/31/09 x OWNER 628 W. 19th Street 174 W. Wilson Street PROJECT # 68519 o ARCHITECT Costa Mesa, CA 92627 Costa Mesa, CA 92627 x CONTRACTOR FROM CONTRACTOR. VIA DISTRICT ENGINEER CONTRACT DATE. 08/27/09 Howard S. Wright Constructors Robin Harriers 1901 Nancita Circle Costa Mesa Sanitary District Placentia, CA 92870 628 W. 19th Street Costa Mesa, CA 92626 CONTRACTOR'S APPLICATION FOR PAYMENT The undersigned Contractor certifies that to the best of the Contractor's knowledge, information and belief Application Is made for payment, as Shown below, In connection with the Contract, the Work covered by this ADplicalian for Payment has been cemoleted In accordance with the Contract Contlnuatlon -41 AIA Documant G703, is attached. Documents, that all amounts have been paid by the Contractor for Work for which previous Certificates for Payment were Issued and payments received from the Owner, and that current payments shown hereln 1. ORIGINAL CONTRACT SUM 2161.546 Is now due_ 2. Net change by Change Orders 3. CONTRACT SUM TO DATE (L rw 1 - :- 2) 4, TOTAL COMPLETED & STORED TO DATE (Column G on G703) S. RETAINAGE: a. 5 '..1. r -xceot Design qij 0 °0 (Columns D + E on G703) b. °b to Stored Material $ (Column E on G703) Total Retsl Wage (Line Se - 5b or Total in column I of 0703) 6_ TOTAL EARNED LESS RETAINAGE (Line 4 less Line 5 Tclal) 7. LESS PREVIOUS CERTIFICATES FOR PAYMENT (Lire 6 from prior Certificate) 8. CURRENT PAYMENT DUE 23.657 V 9. BALANCE TO FINISH, INCLUDING RETAINAGE (Line 3less Line 6) 1,71 2.072 0 2,161,546 473,130 23,657 t/ 449.474 263 1;74;; 186.300 CHANGE ORDER SUMMARY ADDITIONS DEDUCTIONS Total changes approved in previous months by Owner $0.00 $0.00 Total approved this month $0.00 $0.00 TOTALS $0,00 $0.00 NET CHANGES by Change Order $0.00 Notary Publtc. • CONTRACTOR: 2y:� bate: Gan'in Dalton, Project Manager Stale oL Callfornla County of. Orange Subscribed and sworn to before me this R,,, day of Notary Publtc. iv My Commission expi s: �✓Yl./Y' `� 1 (� ARCHITECT'S CERTIFICATE FOR PAYMEIW' - In accordance with Contract Documents, based on on -site observalions and the data comprising I" appllcalinn, the Architect cenlfles to the Owner trial to the best or the Architesi's knowledge, information and belief the Work has progressed as indicated, the quallty of the Work Is in accordance. wNh the Contract Documents, and the Contractor is enli0ed to payment for this AMOUNT CERTIFIED. AMOUNT CERTIFIED $ (Atrach explanation it amount certified differs loom the amount applied for Wtial al! figures on this Application and an the Continuation Sheet that are changed toconform to the amount cerotied.t ARCHITECT. By Dale. _ This Cenilloale is not negnitable. he AMOUNT CERTIFIED in payable only to the Cenlraclor named herein. Issuance, payment and acceptance of payment are without pre)ud ice to any rights of the Owner or Contractor under this Contract. Page 3 • 'J'A A- HUIZEPIGA`�" Commission # 1642261 Public - COliforniO Oronge Coun MY Comm. Expires O Feb 27, 201 • CONTINUATION SHEET APPLICATION NO: 68519 -004 CMSD Corporate Yard New Building & Site Improvements APPLICATION DATE: 114110 SCHEDULE OF VALUES PERIOD TO: 12/31/09 ARCHITECTS PROJECT NO: A B C D E F G H I J K L ITEM NO. DESCRIPTION SCHEDULED VALUE CHANGE ORDERS TO DATE REVISED VALUE WORK COMPLETE[) FROM PREVIOUS APPLICATION THIS PERIOD MATERIALS PRESENTLY STORED (NOT IN F or G) TOTAL COMPLETED AND STORED TO DATE G +H) PERCENT COMPLETE (J /F) BALANCE TO FINISH (E -1) RETAINAGE (5°( of I) 1 Automatic Sliding Gates 18,287 18,287 0 0 0 0 0.00% 18,287 0 2 Earthwork 30,772 30,772 17,901 0 0 17,901 58.17% 12,871 895 3 Erasion & Sediment Control 5,913 5,913 0 0 0 O 0.00% 5,913 0 4 Underground Utilities 70,893 70,893 67,120 0 0 67,120 94.68% 3,773 3,356 5 Pavement Markings 2,200 2,200 0 0 0 0 0.00% 2,200 0 6 Site Concrete 58.927 58,9271 0 0 0 0 0.000/0 58,927 0 7 Landscape & Irrigation 18,610 18,610 0 0 0 0 0.00% 18,610 0 B Concrete & Rebar 92,344 92,344 66,307 0 0 66,307 7130% 26,037 3,315 9 Block Masonry 183,535 183,535 24,000 67,767 0 91,767 50.00% 91,766 4,588 10 Structural Steel 56.103 56,103 0 V, 25,246 25,246 45.00% 30,857 1,262 11 Ornamental Metals 17,900 17,9w 0 17 1,253 0 1,253 7.00% 16,647 63 12 Rough Carpen 118,800 118,800 0 0 0 0 0.00% 118,800 0 13 Finish Carpentry 12,100 12,100 0 0 0 0 0.00% 12,100 0 14 eufldin Insulation 23,450 23,450 0 0 0 0 0.00% 23,450 0 15 Sheet Metal t Siding 129,410 129,410 0 0 0 0 0.00% 129,410 0 16 Membrane Roofing System 46,731 46,731 0 0 0 0 0.00% 46,731 0 17 Caulking & Sealants 2,901 2,901 0 0 0 0 0.00% 2,901 0 19 Doors & Frames 15,290 15,290 0 0 0 0 0.00% 15,290 0 19 Coil ho Doors 8.390 8,390 0 0 0 0 0.00% 8,390 0 20 Skylights 18,000 18,00 0 0 0 0 0.00% 18,000 0 21 Aluminum Entrances and Curtainwall 90 500 90,500 0 0 0 0 0.00% 90,500 0 22 Metal Studs and drywall 79,500 79,500 0 0 0 0 0.00% 79,500 0 23 Acoustical Ceili s 9,850 9,850 0 0 0 0 0.00% 9,850 0 24 Resilient Flooringmte 27,569 27,569 0 0 0 0 0.00% 27,569 0 261 Painting 15 300 15,300 0 0 0 01 0.00% 15,300 0 27 S' na a 13,000 13,000 0 0 0 0 0.00% 13,000 0 26 Metal Lockers 3,000 3,000 0 0 0 0 0.00% 3,000 0 29 Folding Partitions 9,000 9,000 0 0 0 0 0.000/0 9,000 0 30 Fie Extinguishers 300 300 0 0 0 0 0.00% 300 0 31 Toilet Accessories 2,236 2,236 0 Q 0 0 0.00% 2,236 0 32 Residential Appliances 3,175 3,175 0 0 0 0 0.00% 3,175 0 33 Fire Protection 17,763 17,763 0 0 0 Q 0.00% 17,7631 0 34 Plumbing 81,995 81,M 21,319 0 0 21,319 26.00% 60,676 1,066 35 Fuel Tank 54,306 54,306 0 0 0 0 0.00% 54,31)6 0 36 HVAC 120,174 120,174 0 0 0 0 0.00% 120,174 0 37 Electrical 249,241 249,241 V 14,954 V 32,401 0 47,355 19.00% 201,886 2,368 38 Photovoltaic Panels 83,028 83,028 0 7,661 0 7,681 9.25% 75,347 384 Subtotal 1,790,493 1,790,493 211,fi01 134,348 0 345 949 19.32 °k 1,444,544 17,297 39 General Requirements 52,883 52,883 15,865 10,000 0 25,865 48.91°/ 27,018 1,293 40 General Conditions 218,679 218,679 26,241 17,494 0 43,736 20.00% 174,943 2,187 41 Sub Bonds 7,912 7,912 0 7,912 0 7,912 100.00% 0 396 42 Builders Risk 1,200 1,200 0 1,200 0 1,200 100.00% 0 60 43 General Liability Insurance 23,818 23 818 2,858 20,960 0 23,818 100.00% Q 1.191 68519004 DEC09.>dsx PAGE # 1 OF 2 A B C D E F G H I J K L ITEM NO. DESCRIPTION SCHEDULED VALUE CHANGE ORDERS TO DATE REVISED VALUE WORK COMPLETED FROM PREVIOUS APPLICATION THIS PERIOD MATERIALS PRESENTLY STORED (NOT IN F or G ) TOTAL COMPLETED AND STORED TO DATE (GBH) PERCENT COMPLETE (Jfl BALANCE TO FINISH (E•I) RETAINAGE (5% of q 44 Overhead and Profit 52,3881 1 52,388 6,287 4,191 0 10,478 20,00% 41,910 524 45 Performance and Payment Bond 14,173 14,173 V 14,173 0 0 14,173 100,00`Ye 0 709 TOTAL CONTRACT SUM 2,161,546 0 2,161,546 277,025 196 105 0 473,130 21,89% 1,688,416 23,657 Wl g1 ON DEC09 -xlar PAGE A2EF2 • • CONDITIONAL WAIVER AND RELEASE UPON PROGRESS PAYMENT Upon receipt by the undersigned of a check from Costa Mesa Sanitary District in the sum $186,300 payable to Howard S. Wright Constructors, and when the check has been properly endorsed and has been paid by the bank upon which it is drawn, this document shall become effective to release any mechanic's lien, stop notice, or bond right the undersigned has on the job of: CMSD Corporate Yard New Bldg & Site Imp located at 174 W. Wilson Street Costa Mesa, CA 92627 to the following extent. This release covers a progress payment for labor, services, equipment or material furnished toCosta Mesa Sanitary District through December 31, 2009 only and does not cover any retentions retained before or after the release date; extras furnished before the release date for which payment has not been received; extras or items furnished after the release date. Rights based upon work performed or items furnished under a written change order which has been fully executed by the parties prior to the release date are covered by this release unless specifically reserved by the claimant in this release. This release of any mechanic's lien, stop notice, or bond right shall not otherwise affect the contract rights, including rights between parties to the contract based upon a rescission, abandonment, or breach of contract, or the right of the undersigned to recover compensation for furnished labor, services, equipment or material covered by this release if that furnished labor, services, equipment or material was not compensated by the progress payment. Before any recipient of this document release on it, said party should verify evidence of payment to the undersigned. Date: lb Howard S. Wright Constructors By( I_ Title: Pra; 4 0 1 HOWARD S. FRIGHT CONSTRUCTORS JOB BILLING SUMMARY JOB # 68519 ITEM Lump Sum JOB TO DATE M/O ENG'R, ACCT ETC. FEE OVER G. MAX RETENTION memo VACATION PENSION G/L INSURANCE SERVICE TAX EXCISE TAX SALES TAX TOTAL 68519 NOTES: PLEASE COMPLETE DUE DATE Datc: 01/04/10 MONTH; 12/31/09 PREVIOS WCT TOTAL TO DATE CURRENT PREVIOUS CUMULATIVE BI LLING TOTAL. TOTAL 196,105 277,025 473,130 9,806 li l $5J 23,657 0 0 0 186,300 263,174 0 LOCATION- IRVINF._ CA Project Desc Account # :' : input By CMSD Corporate Yard New Buildin g & Site lm roves invoice # :: GROSS Invoice Date 196,105 01J04 /10 G /LDate Retention Net Due 9,806 186,300 DucDaic : Document # AppT By 02/03/10 Cost Cntr Acct # Cost Codc Amount 1390 196,105 196,105 • • • HOWARD S. WRIGHT CONSTRUCTORS GENERAL CONTRACTORS 1901 Nancita Circle Placentia, CA 92870 INVOICE Costa Mesa Sanitary District 628 W. 19th Street Costa Mesa, CA 92627 CMSD Corporate Yard New Bldg & Site Imp 174 W. Wilson Street Costa Mesa, CA 92627 Permit Reimbursement Grading Permit Construction Access Permit Building, Electrical, Mechanical, Plumbing Permits and school fees RECE1y y JAN f92011 COSTA MESA SANITARY Date: 1/812010 Invoice: 68519 -99 HSWCC Job #: 68519 1,135.01 J 125.00 V1 8,997.86 (/ A . 4A-fM�, A-10- 1)10 09 —1:4 - .2' 1_31 54 /'012 v"��• i- CITY OF COSTA MESA Q P.O. BOX 1200 • 77 FAIR DRIVE - CALIFORNIA 92628 -1200 DEVELOPMENT SERVICES DEPARTMENT Transaction Receipt Date: September 24, 2009 ACTIVITY NUMBER: G08 -00011 TYPE: GRADING SITE ADDRESS: 174 W WILSON ST Unit / Suite APPLICANT, MICHEAL CRUZ 714 - 507 -2060 OWNER: CRAIG, WENDELL RAY TR CONTR: HOWARD S WRIGHT CONSTRUCTORS L P 1901 NANCITA CIR PLACENTIA, CA 92870 714 - 5072060 STATE LICENSE 860938 CITY LICENSE TOTAL FEES: $1,168.01 TRANSACT. AMOUNT: 1135.01 BALANCE: (PERMIT FEES) $0.00 PAYMENT METHOD: Check 2260 NOTATION: TRANSACTION RECEIPT DETAIL INFORMATION FOR TREASURY: 2005 Grading Plan Check 0420 $418.76 2017 Grading Fee 0400 $716.25 B000027377 KJ B Building Division (714) 754 -5273 - Code Enforcement (714) 754 -5622 - Planning Division (714) 754 -5245 FAX (714) 754 -4856 - TDD (714) 754 -5244 • www.ci.CoSta- me5a.ca.us HOWARD S. WRIGHT CONSTRUCTORS LP 2260 IRVINE PETTY CASH ACCOUNT 501 EASTLAKE AVENUE EAST, SUITE 100 SEATTLE, WA 98109 DATE — PAY TO THE ORDER OF $ ilk of FO • • rmsuff saw= a.mwvwa rom usbank aom 11 "00226011' 1:12S0001051: 1S3 S9S130,4911' �wvewmusa�eeene,e- CITY OF COSTA MESA P.O. BOX 1200 - 77 FAIR DRIVE • CALIFORNIA 92628 -1200 DEVELOPMENT SERVICES DEPARTMENT Transaction Receipt Date: September 24, 2009 ACTIVITY NUMBER: PS08 -00520 TYPE: Construction Access SITE ADDRESS: 174 WWILSON ST Unit I Suite APPLICANT CRAIG, WENDELL RAY TR 5812 GLENHOLLOW PATH AUSTIN, TX 78745 OWNER CRAIG, WENDELL RAY TR TOTAL FEES: $125.00 TRANSACT. AMOUNT: $125.00 BALANCE: $0.00 PAYMENT METHOD: Check NOTATION: TRANSACTION RECEIPT DETAIL INFORMATION FOR TREASURY: 645 2020 125.00 Engineering Plan Check PSR- 002234 CONTRACTOR HOWARD S WRIGHT CONSTRUCTORS L P 1901 NANCITA CIR PLACENTIA, CA 92870 714 - 5072060 STATE LICENSE 860938 CITY LICENSE BL026582 06/30/2008 Building Division (714) 754 -5273 - Code Enforcement (714) 754 -5623 • Planning Division (714) 754 -5245 FAX (714) 754 -4856 - TOO (714) 754 -5244 • Y✓WW.6C0Eta-mesa.C2.u5 KJB • 2261 HOWARD S. WRIGHT CONSTRUCTORS LP IRVINE PETTY GASH ACCOUNT 501 EASTLAKE AVENUE EAST, SUITE 100 a SEATTLE, WA 98109 c 1 &101250 DATE _ PAY TO THE ORDER OF A lie A�aL DOLLARS banlc. Fmsecsa..a „h � usbbmk com FOR" �1 \��a�J \ 11 ��i/� _!w 11000226111" 1:125000105+: 1.5359513144911'; • • PAYMENT REQUEST Howard S. Wright Constructors Paying Company: Date: Amount Pay To: City of Costa Mesa 10/2/2009 $7,737.85 In Payment Of: The building, electrical, mechanical and plumbing permits and school fees. Prepared/ Requested By: Mike Cruz Approved By: Disposition of Check Mail To: Placentia Ca Office Deliver To: Tracy Zalke Vendor # 315809 PO /SC# N/A Approved by: 1 PMT # FP Inv # 100209 Inv Date 110102/09 Prol Desc, Due Date 10102/09 Hold Voucher # t } ,17 \4 1 4 .� Proc. By TZ CK Remark Permit GL Date 10/912009 Proc. Date 10/2/2009 Job Number Cost Type Cost Code Gross Disc Net 68519 1306 01181 7,737.85 7,737.85 TOTALS 7,737.85 Ch k R,,,u M both Co .d tp.x!� • Traci Zalke From: Mike Cruz Sent: Friday, October 02, 200912:10 PM To: Tracy Zalke Cc: Darrin Dalton; Joe Martino Subject: MEP fee for CMSD, Corporate Yard Tracy, Please request that the delivery of check be as early as possible for 10- 05 -09. Thanks, Mike - - - -- Original Message---- - From: Mike Crux Sent: Friday, October 02, 2009 11 :47 AM To: Tracy Zalke Cc: Toe Martino; Darrin Dalton Subject: FW: MEP fee for CMSD, Corporate Yard Tracy, - Please request a check for the building permit at the amount of $7,737.85 Check will be payable to the City of Costa Mesa. - - - -- Original Message---- - From: DIAZ, REGINA [ mailto :RDIAZ@ci.costa- mesa.ca.us] Sent: Friday, October 02, 2009 11:41 AM To: Mike Cruz Subject: RE: MEP fee for CMSD, Corporate Yard Mike, V, Z_ The building, electrical, mechanical and plumbing permits will be .$6,170.95, school fees will be $1,566.90. Your total to pull the permits will be $7,737.85. Please bring a check payable to The City of Costa Mesa. Also, please provide whomever will be coming in to pull the permit with a copy of the state license card, letter of authorization to pull permits and a copy of the workers comp ins policy. Also, remember that we do need to receive the pad certification prior to issuing the building permit. Regina M Diaz Building Technician 1 City of Costa Mesa 77 Fair Dr. Costa Mesa, CA 92626 (714) 754 -5677 fax (714) 754 -4856 rdiazf8ci.costa- mesa.ca.us - - - -- Original Message ----- From: Mike Cruz [mailto:CruzM@hswc.com] Sent: Friday, October 02, 2009 11:21 AM To: DIAZ, REGINA Subject: RE: MEP fee for CMSD, Corporate Yard 174 W Wilson St. - Costa Mesa,Ca 92627 - - - -- Original Message---- - From: DIAZ, REGINA [ mailto :RDIAZ@ci.costa- mesa.ca.us] Sent: Friday, October 02, 2009 11 :15 AM To: Mike Cruz Subject: RE: MEP fee for CMSD, Corporate Yard Mike, What is the address? Regina M Diaz Building Technician 1 City of Costa Mesa 77 Fair Dr. Costa Mesa, CA 92626 (714) 754 -5677 fax (714) 754 -4856 rdiaztici.costa- mesa.ca.us - - - -- Original Message---- - From: Mike Cruz [mailto:CruzM@hswc.com] Sent: Friday, October 02, 2009 10:44 AM To: DIAZ, REGINA Subject: MEP fee for CMSD, Corporate Yard Good Morning Gina, The MEP fee assessment sheet for Costa Mesa Sanitary District - Corporate Yard is attached to this message. Please reply with fee amount. Thank you, Mike Cruz NSWC 2 I I I i • • I I1I CITY OF COSTA MESA BWLD1NG DIVISION } 77 FAIR DRIVE, COSTA MESA, CA 92626 • (714) 754 -5273 • Fax (714) 754 -4856 • www.ci..costa- mesa.ca.u5 �• FOR INSPECTIONS CALL: (714) 754 -5626 '►coq�p da' PERMIT NUMBER: BC08 -00285 PERMIT TYPE: B_COMBO STATUS: ISSUED Sub Type: COM_NEW DATE ISSUED: 10105/2009 ISSUED BY: RMD JOB ADDRESS: 174W WILSON ST CM ._' Sultewiiilt:,. APN: 41909105 Zoning Vicinity: Pnmary Occ B /51 Canst Type: V -B SQ FT' 5089 Valuation: $750,000.00 SCOPE OF WORK: NEW 5,223 SF BUIL¢ING FOR "SANITATION DISTRICT CORPORATE YARD" OFFICE (1,642 SF), RESROOM AREA (134 SF), MAINTENANCE/GARAGE j2,403 SF) AND MEZZANINE STORAGE (1,044 ':SF) WITH ELECTRICAL, MECHANICAL AND PLUMBING WORK.. UILDWG W)LL COMPLY WITH LEEQ REQUIREMENTS ELEC`! 7.6 L1GHT l=IXTURES, 73 OUTLETS, 21 SWITCHES, 1 SVS TQ ooipA;'15 MOTORS TO 1 HP, 3 MOTORS TO 1 HP„ 3 MOTORS T6 50 HP, 15..COMMUNCATION DROPS, 1 TRANSFORM R UP ro 50 t," 2 POLE LIGHT PKG `j LOW VQLTAGE 1 MIS EQUP;`i REFRI,G SYST < 100 K BTU WITH DUCTING, 1 VENT:FAt,.4 I XF�IN;COIL 1;B IF2RIGA7ION i2 BCKFLW F?F VNT, -2 ICE CONNECT, 1 DISHWAHSER, 4 FLOOR DRAINS ,1 RAIN, WATER DRAIN, 1 GAS EARTHQUAKE VALUE GAS. OUTLETS (1-4), 1 GAS SVC, 1 SAND INTERCEPT, 1 LANDSCAPE IRR 1 PROC_PIPING, 1 SEWER CONNECT „1:;$HOW -ER, 1 FLOOR SINK, 1 KITCHEN SINK, 1 SVC MOP SINK, 4 TRAP PRIMER;i1 Ui1NAL, 2 W.,ASN,BASiNS, 1 WASTE AND VENT 2, VWATER: •CLOSET, 1 SOLAR WATER HEAT ER PANEL, WATER PIPNG 1 WATER, SVC 1 'EYEWASH 8 HOSE BIBS REF: PA- 07 -32, G08 -00011 OWNER: CRAIG Vi 15 LL RAY:TR 1N PAIN Unit: Phone: Cify /StateJZ)p. ' AUSTGN, OLIO. .x APPLICANT: CRUZ, MICHAEL Address: Unit: Phone: 714 -507 2066 City/State/zZip CONTRACTOR: HOWARD S WRIGHT COR$TRUCTORS L P License No 860938 Phone: 714- 5072060 Address 1901, NANCITA GIRUnit Cell: City /State PL ACSNTIA, GA ZipCode 92870 ARCHITECT: Lice nse No PHONE: ENGINEER: " Llc.ense No. PHONE; COMBINATION PERMIT FEE SUMMARY' Building Plan Check: $2,873.8i: Building Fees: $4,42115 Electrical Fees: $538.05 Mechanical Fees: $133.80 Plumbing Fees: $511.30 SMIP Residential: $0.D0 SMIP Commercial: $157.50 Bldg Std Admin Fund ?? TOTAL FEES: $9,044.76 NOTICE: The work authorized by this permit shall comply with all applicable handicap access requirements under California statutes and related regulations. (Ord. No. 92 -28, § 1, 12- 21 -92) EXPIRATION: PERMIT EXPIRES 180 DAYS FROM DATE OF ISSUE OR DATE OF LAST INSPECTION. INSPECTIONS: in order for the work authorized under this permit to be considered legal, such work must comply with all applicable codes, and all required inspections and final approval must be obtained. Failure to obtain inspections and final approval will result in the expiration of this permit. .CODE A. INSPEMN TYPE DATE INTMA 0DE 1 IN4PECi10NN 7 'P AQ E INITIALS 1616 Fixed System Final Fire Prevention 206 Final Mechanical 1266 Pool Spa Final 208 Final Plumbing 200 Final Re -Roof 210 Final Electrical 201 Final Block/Retalning Wall 212 Final Fire Prevention 202 Final Factory Fire Place 220 Final Planning Approval 203 Final Sign 222 Final Site 204 Final Demolition 250 Final BuildingrOccupancy Meeting Date Item Number 1 01/28/10 1 COST .A WESA SA7J77AR7�Dr,S7RiL7 Memorandum To: Board of Directors Via: Scott Carroll, General Manager ... an Independent Special lDistrict From: Sherry Kallab, Administration Manager 6 Date: January 28, 2010 Subject: Financial Reports as of December 31, 2009 Summary Staff is providing the Board with the Financial Reports as of December 31, 2009. 0 Staff Recommendation Staff recommends the Board approve and accept the Financial Reports as of December 31, 2009 as submitted. Analvsis The financial highlights for the month of December 2009 are as follows: The approved budget adjustment for additional salaries and other expenses have been posted; therefore, the updated budget is now reflected on the Revenue Analysis Report and Expense vs. Budget Report. Revenues During the month of December the 2nd and 3rd tax apportionments were received, bringing the total received to 53 %, or $ 2,738,492 of the annual charge in the solid waste fund and 53 %, or $2,701,694 of the annual charge in the liquid waste fund. The 53% of annual charge received compares to the same percentage received last year. Expenditures As of December 31, 2009 the solid waste fund had expenditures of $2,006,807. leaving 59.45 %, or $3,030,503 of the $5,097,310 budget available. The liquid waste protecting our community's (eafth Gy providing sofidwaste a.ndsewercoffection services crosdca.gov Board of Directors January 28, 2010 Page 2 of 2 fund operations and maintenance expenditures through December 31, 2009 were $1,022,793. leaving 69.6 %, or $ 2,337,751 of the $3,360,544 budget available. Legal Review None. Financial Review With six months left in the fiscal year, the District has a remaining balance in the following funds Solid Waste: $ 4,808,624 Liquid Waste: $ 8,570,487 Sewer Construction: $ 100,000 Facilities Revolving: $ 1,777,960 Committee Recommendation Not applicable Public Notice Process Copies of this report are on file with the entire agenda packet at District Headquarters. Alternative Actions 1. Refer the matter back to staff Attachments 1. Balance Sheet as of December 31, 2009 2. Revenue Analysis Report for the period of December 2009 3. Expense vs. Budget Report for the period of December 2009 Financial Review Approved Legal Review Approved -f G-_ s s C7 General Ledger Balance Sheet • User: tgonzalez Printed: 01/05/2010 - 1:46 P Period Ending 6 Fiscal Period 6, 2010 Description Solid Waste Fund Assets Cash in Bank Charges /Taxes Receivable Total Assets Liabilities Compensated Absences Payable Deferred Revenue Total Liabilities Fund - Balance Reserved for Life Insurance •Reserve for Operating Unreserved Undesignated RE • Total Fund - Balance Retained Earnings: Total Fund Balance and Retained Earnings: Total Liabilities, Fund - Balance and Retained Earnings: Meetin D Item Numbe 01/28/10 V. 13. COSTi V 5A 5 1Tj4RT (DISTR,ICT ... an Independent Special oistrict Amount 4,808,624.04 94,327.43 4,902,951.47 6,378.06 8,814.36 15,192.42 25,000.00 807,000.00 3,181,511.48 4,013,511.48 874,247.57 4,887,759.05 4,902,951.47 GL - Balance Sheet ( 01/05/2010 - 1:46 PM ) Page I Description Amount Liquid Waste Fund Compciisated Absences Payable 51,759.11 Assets Cash In Bank 8,570,486.96 Petty Cash/Change Funds 700.00 Accounts Receivable 104,855.88 Charges /Taxes Receivable 57,972.85 Land 77,964.00 Property Rights 4,025.00 Building & Structures 1,340,797.29 Subsurface Sewer Lines 26,632,870.05 Office Furniture & Equipment 299,853.45 Machinery & Equipment 618,203.35 Vehicles 216,313.81 Construction In Progress 345,941.74 Accumulated Deprec- Vehicles (76,757.25) Accumulated Deprec - Buildings (445,945.06) Accum Deprec - Subsurface Line (12,411,864.34) Accumulated Deprec - Office Eq (76,988.29) Accumulated Deprec - Equipment (324,613.55) Total Assets 24,933,815.89 Liabilities Compciisated Absences Payable 51,759.11 Retention's Payable 122,086.72 PERS Medical 5,567.81 Life /AD &D Insurance (15.02) Long -Term Disability Dental Insurance (6.63) 503.* Vision Insurance 7. Employee Insurance 1,050.13 Deferred Compensation - 457 430.00 Deferred Medical -RHS- Employee 557.00 Due to OCSD 19,528.89 Total Liabilities 201,468.83 Fund - Balance 1,294,514.00 Reserved for Capital Outlay Reserved for Sinking Fund 1,895,805.00 Reserved for Earthgke /Emergncy 1,000,000.00 Rsrvd for Impvmnt to Trnsf Swr 1,300,000.00 Investment in Fixed Assets 16,199,800.20 Reserve for Operating 287,000.00 Unreserved Undesignated RE 626,420.27 Total Fund - Balance 22,603,539.47 • GL - Balance Sheet ( 01/05/2010 - 1:46 PM ) Page 2 • • Description Retained Earnings: Total Fund Balance and Retained Earnings: Total Liabilities, Fund - Balance and Retained Earnings: Amount 2,128,807.59 24,732,347.06 24,933,815.89 GL - Balance Sheet ( 01/05/2010 - 1:46 PM ) Page 3 Description Amount Sewer Construction Fund Assets 0 Cash and Investments 100,000.00 Total Assets 100,000.00 Liabilities Deposits Payable 100,000.00 Total Liabilities 100,000.00 Retained Earnings: 0.00 Total Fund Balance and Retained Earnings: 0.00 Total Liabilities, Fund- Balance and Retained Earnings: 100,000.00 • • GL - Balance Sheet ( 01/05/2010 - 1:46 PM ) Page 4 Description Amount Facilities Revolving Fund Assets Cash and Investments 1,777,959.56 Land 901,691.41 Construction In Progress 248,570.34 Total Assets 2,928,221.31 Fund - Balance Reserved for Capital Outlay 38,196.56 Investment in Fixed Assets 1,150,261.75 Secured Retained Earnings 2,056,526.07 r� �J • Total Fund - Balance 3,244,984.38 Retained Earnings: (316,763.07) Total Fund Balance and Retained Earnings: 2,928,221.31 Total Liabilities, Fund - Balance and Retained Earnings: 2,928,221.31 GL - Balance Sheet ( 01/05/2010 - 1:46 PM ) Page 5 Generfed g er 0 Revenue Analysis COSTA MESA SiWITARTO)ISTRICT an Independent.5peci d District User: tgonzalez Printed: 01/05/2010 - 1:48 P Period 6, 2010 Account Number Description Budgeted Revenue Period Revenue YTD Revenue Uncollected Balance Percent Received 10 Solid Waste Fund 10- 000000 -3000 Charges for Services 3,000.00 127.07 1,177.69 1,822.31 39.26 10- 000000 -3001 Secured Property Tax 0.00 77,622.55 91,606.01 (91,606.01) 0.00 10- 000000 -3002 Unsecured Property Tax 0.00 0.00 4,748.61 (4,748.61) 0.00 10- 000000 -3003 Supplemental Property Tax 0.00 55.38 716.94 (716.94) 0.00 10- 000000 -3004 Homeowner Taxes 0.00 0.00 0.00 0.00 0.00 10- 000000 -3005 Misc -Delq /Penalty/PY Tx 0.00 1,394.60 5,919.94 (5,919.94) 0.00 10- 000000 -3006 Public Utility 0.00 0.00 0.00 0.00 0.00 10- 000000 -3007 Customer Refunds 0.00 0.00 0.00 0.00 0.00 10- 000000 -3100 Licenses & Permits 0.00 0.00 0.00 0.00 0.00 10- 000000 -3300 Investment Earnings 45,000.00 4,568.44 14,274.34 30,725.66 31.72 10- 000000 -3310 Fair Market Value Adjustment 0.00 0.00 (11,977.62) 11,977.62 0.00 10- 000000 -3400 From Other Agencies 0.00 0.00 0.00 0.00 0.00 10- 000000 -3405 Grants 0.00 1,634.05 14,048.37 (14,048.37) 0.00 10- 000000 -3510 Additional Container Charge 115,000.00 0.00 29,875.91 85,124.09 25.98 10- 000000 -3525 Other Charges for Services 0.00 0.00 0.00 0.00 0.00 10- 000000 -3600 Annual Charge 5,140,000.00 2,172,293.76 2,762,789.79 2,377,210.21 53.75 10- 000000 -3700 Contributions 25,000.00 0.00 25,855.00 (855.00) 103.42 10- 000000 -3725 Other Reimbursements 0.00 140.00 2,020.00 (2,020.00) 0.00 10 Totals: 5,328,000.00 2,257,835.85 2,941,054.98 2,386,945.02 55.20 20 Liquid Waste Fund 20- 000000 -3000 Charges For Services 10,000.00 36.59 18,106.49 (8,106.49) 181.06 20- 000000 -3007 Customer Refund 0.00 0.00 0.00 0.00 0.00 20- 000000 -3100 Sewer Permits 10,000.00 275.00 2,060.00 7,940.00 20.60 20- 000000 -3300 Investment Earnings 85,000.00 10,231.20 32,447.19 52,552.81 38.17 20- 000000 -3310 Fair Market Adjustment 0.00 0.00 (18,751.24) 18,751.24 0.00 20- 000000 -3400 From Other Agencies 1,147,125.00 0.00 534.50 1,146,590.50 0.05. 20- 000000 -3500 Permits / Inspection Fees 25,000.00 640.00 3,520.00 21,480.00 14.08 00 20- 000000 -3505 OCSD Fees -CMSD Share 0.00 1,027.84 1,468.73 (1,468.73) 0.00 v 20- 000000 -3515 Sale of Maps & Publications 0.00 10.00 10.00 (10.00) 0.00 20- 000000 -3525 Other Charges for Services 0.00 0.00 0.00 0.00 0.00 �, 3 z c 3 GL- Revenue Analysis (01/05/2010 - 1:48 PM) Page 1 Account Number Description Budgeted Revenue Period Revenue YTD Revenue Uncollected Balance Percent Received 20- 000000 -3600 Annual Charge 4,994,000.00 2,338,081.83 2,713,437.60 2,280,562.40 54.33 20- 000000 -3700 Contributions 0.00 0.00 1,300,000.00 (1,300,000.00) 0.00 20- 000000 -3725 Other Reimbursements 0.00 0.00 500.00 (500.00) 0.00 20- 000000 -3995 Transfer In 0.00 0.00 0.00 0.00 0.00 20 Totals: 6,271,125.00 2,350,302.46 4,053,333.27 2,217,791.73 64.63 21 Sewer Construction Fund 21- 000000 -3300 Investment Earnings 0.00 0.00 0.00 0.00 0.00 21- 000000 -3310 Fair Market Value Adj 0.00 0.00 0.00 0.00 0.00 21 Totals: 0.00 0.00 0.00 0.00 0.00 30 Facilities Revolving Fund 30- 000000 -3210 Fixture Fees 0.00 435.00 4,192.50 (4,192.50) 0.00 30- 000000 -3220 Sewer Connection Fees 0.00 0.00 0.00 0.00 0.00 30- 000000 -3300 Investment Earnings 0.00 2,705.95 10,757.90 (10,757.90) 0.00 30- 000000 -3310 Fair Market Value Adjustment 0.00 0.00 (6,143.29) 6,143.29 0.00 30- 000000 -3340 Rental Revenue 0.00 0.00 0.00 0.00 0.00 30- 000000 -3525 Other Charges for Services 0.00 0.00 0.00 0.00 0.00 30- 000000 -3995 Transfer In 463,790.00 0.00 0.00 463,790.00 0.00 30 Totals: 463,790.00 3,140.95 8,807.11 454,982.89 1.90 Report Totals: 12,062,915.00 4,611,279.26 7,003,195.36 5,059,719.64 58.06 GL - Revenu0ysis ( 01/05/2010 - 1:48 PM) � � Page 2 Generafted g er Expenses vs. Budget User: tgonzalez Printed: 01/05/2010 - 1:49 P Period 6, 2010 Account Number Description 0 0 an Independent Special oistrict Budgeted Amount Period Amount YTD Amount YTD Var Encumbered Amt Available % Available 10 Solid Waste Fund 10- 100000 Solid Administration Professional Services 5,900.00 640.33 3,149.30 2,750.70 0.00 2,750.70 E01 Salary & Benefits 10- 100000 -4205 District Manager 39,000.00 7,892.50 34,573.00 4,427.00 0.00 10- 100000 -4001 Regular Salaries 88,900.00 4,160.67 32,704.51 56,195.49 0.00 56,195.49 63.21 10- 100000 -4002 Part-Time Salaries 40,500.00 1,435.50 10,868.64 29,631.36 0.00 29,631.36 73.16 10- 1000004003 Board Salaries 8,000.00 508.30 2,718.30 5,281.70 0.00 5,281.70 66.02 10- 1000004005 Overtime 4,700.00 0.00 533.06 4,166.94 0.00 4,166.94 88.65 10- 100000 -4007 Auto Allowance 0.00 0.00 0.00 0.00 0.00 0.00 0.00 10- 100000 -4008 Cell Phone Allowance 0.00 258.41 258.41 (258.41) 0.00 (258.41) 0.00 10- 100000 -4040 Compensated Absences 1,600.00 0.00 0.00 1,600.00 0.00 1,600.00 100.00 10- 100000 -4100 Cafeteria Plan 11,600.00 559.30 4,220.32 7,379.68 0.00 7,379.68 63.61 10- 100000 -4105 Medicare - Employer 2,300.00 95.99 734.01 1,565.99 0.00 1,565.99 68.08 10-100000-4110 FICA - Employer 500.00 124.63 481.64 18.36 0.00 18.36 3.67 10-1000004115 PERS - Employer 17,500.00 524.45 4,779.87 12,720.13 0.00 12,720.13 72.68 10- 100000 -4120 PERS - Employee 9,700.00 291.22 2,654.63 7,045.37 0.00 7,045.37 72.63 10- 100000 -4125 Deferred Medical - RHS 900.00 41.60 320.98 579.02 0.00 579.02 64.33 10- 100000 -4130 Benefits Admin Costs 300.00 (102.09) 52.22 247.78 0.00 247.78 82.59 10- 1000004135 Unemployment 0.00 0.00 0.00 0.00 0.00 0.00 0.00 10- 1000004140 Workers' Compensation 2,000.00 314.47 1,041.87 958.13 0.00 958.13 47.90 Salary & Benefits 188,500.00 8,212.45 61,368.46 127,131.54 0.00 127,131.54 67.44 E03 Professional Services 10- 100000 -4200 Professional Services 5,900.00 640.33 3,149.30 2,750.70 0.00 2,750.70 46.62 10- 100000 -4205 District Manager 39,000.00 7,892.50 34,573.00 4,427.00 0.00 4,427.00 11.35 10- 100000 -4210 Legal Services 35,500.00 3,286.96 14,302.65 21,197.35 0.00 21,197.35 59.71 10- 100000 -4220 Fiscal Services 35,890.00 1,988.00 6,437.20 29,452.80 0.00 29,452.80 82.06 10- 100000 -4225 Medical/Employment Services 100.00 9.00 9.00 91.00 0.00 91.00 91.00 10- 1000004300 Contract Services 4,900.00 0.00 208.69 4,691.31 0.00 4,691.31 95.74 10400000 -4320 Container Collection Costs 16,100.00 0.00 4,182.63 11,917.37 0.00 11,917.37 74.02 0 �C � a. Professional Services 137,390.00 13,816.79 62,862.47 74,527.53 0.00 74,527.53 54.24 0 O E05 Recycling & Disposal m 10- 100000 -4310 Trash Hauler 2,362,000.00 196,841.10 983,921.66 1,378,078.34 0.00 1,378,078.34 58.34 w Z c 3 GL -Expenses vs Budget( 01/05/2010 - 1:49 PM) Page 1 Account Number Description Budgeted Amount Period Amount YTD Amount YTD Var Encumbered Amt Available % Available 10-100000-4315 Recycling/Disposal 2,158,000.00 163,213.62 872,554.98 1,285,445.02 0.00 1,285,445.02 59.56 Recycling & Disposal 4,520,000.00 360,054.72 1,856,476.64 2,663,523.36 0.00 2,663,523.36 58.92 El0 Other Contract Services 10- 100000 -4305 County Collection Fee 15,400.00 15,428.68 15,428.68 (28.68) 0.00 (28.68) (0.18) 10- 100000 -4325 Election Costs 0.00 0.00 0.00 0.00 0.00 0.00 0.00 10- 100000 -4330 Building Maintenance 1,450.00 149.90 770.71 679.29 0.00 679.29 46.84 10- 100000 -4335 Equipment Maintenance 2,670.00 5.52 1,813.70 856.30 0.00 856.30 32.07 Other Contract Services 19,520.00 15,584.10 18,013.09 1,506.91 0.00 1,50691 7.72 E15 Materials & Supplies 10-100000-4400 Office Supplies 2,000.00 65.71 400.11 1,599.89 0.00 1,599.89 79.99 10- 100000 -4405 Multi Med/Blueprint/Copies /Sub 1,210.00 2.39 157.10 1,052.90 0.00 1,052.90 87.01 10- 100000 -4410 Postage 7,960.00 0.00 6,171.98 1,788.02 0.00 1,788.02 22.46 10- 100000 -4420 Public Info /Ed/Community Prom 22,725.00 91.13 14,617.72 8,107.28 0.00 8,107.28 35.67 10- 100000 -4425 Small Tools /Equipment 1,000.00 0.00 0.00 1,000.00 0.00 1,000.00 100.00 Materials & Supplies 34,895.00 159.23 21,346.91 13,548.09 0.00 13,548.09 38.82 E20 Professional Development 10- 100000 -4500 Prof Membership /Dues 9,310.00 2,130.00 7,948.40 1,361.60 0.00 1,361.60 14.62 10- 100000 -4505 Staff Development 1,030.00 150.00 562.49 467.51 0.00 467.51 45.38 10-100000-4510 Travel /Meals /Lodging 2,390.00 50.68 697.83 1,692.17 0.00 1,692.17 70.80 10-100000-4520 Mileage Reimbursement 1,500.00 0.00 742.22 757.78 0.00 757.78 50.51 Professional Development 14,230.00 2,330.68 9,950.94 4,279.06 0.00 4,279.06 30.07 E25 Liability Insurance 10- 100000 -4550 Liability Insurance 6,500.00 0.00 5,751.75 748.25 0.00 748.25 11.51 Liability Insurance 6,500.00 0.00 5,751.75 748.25 0.00 748.25 11.51 E30 Utilities 10- 100000 -4600 Telephone 750.00 6.15 277.56 472.44 0.00 472.44 62.99 10- 100000 -4605 Cellular Service 650.00 (169.81) 56.44 593.56 0.00 593.56 91.31 10- 1000004610 Gas - Building 75.00 2.07 7.93 67.07 0.00 67.07 89.42 10-100000-4615 Water - Building 200.00 0.00 45.35 154.65 0.00 154.65 77.32 10-100000-4620 Electric - Building 900.00 52.81 407.02 492.98 0.00 492.98 54.77 Utilities 2,575.00 (108.78) 794.30 1,780.70 0.00 1,780.70 69.15 GL - Expenses 0dget (Ol /05/2010 - 1:49 PM) Page 2 Account Nor Description Budgeted Amount Period Am® YTD Amount YTD Var Encumbered Amt Availableovailable E40 Fixed Assets 10- 100000 -4700 Depreciation 0.00 0.00 0.00 0.00 0.00 0.00 0.00 _ 10- 1000004750 Gain /Loss Disposal of Asset 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Fixed Assets 0.00 0.00 0.00 0.00 0.00 0.00 0.00 E45 Debt Service 10- 100000 -4800 Principal Payment 0.00 0.00 0.00 0.00 0.00 0.00 0.00 10- 100000 -4850 Interest Payment 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Debt Service 0.00 0.00 0.00 0.00 0.00 0.00 0.00 E50 Other Financing Uses 10- 100000 -4900 Other Financing Uses 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Other Financing Uses 0.00 0.00 0.00 0.00 0.00 0.00 0.00 E55 Non Operating - Other 10- 100000 -4950 Non- Operating Expense 0.00 0.00 0.00 0.00 0.00 0.00 0.00 10- 100000 -4990 Contingency 99,000.00 0.00 0.00 99,000.00 0.00 99,000.00 100.00 Non Operating - Other 99,000.00 0.00 0.00 99,000.00 0.00 99,000.00 100.00 10- 100000 Totals: 5,022,610.00 400,049.19 2,036,564.56 2,986,045.44 0.00 2,986,045.44 59.45 10- 100001 Sharps Program E60 Special Programs 10-100001-4300 Sharps Program 24,000.00 1,057.76 13,206.04 10,793.96 0.00 10,793.96 44.97 Special Programs 24,000.00 1,057.76 13,206.04 10,793.96 0.00 10,793.96 44.97 10- 100001 Totals: 24,000.00 1,057.76 13,206.04 10,793.96 0.00 10,793.96 44.97 10- 100002 Household Hazardous Waste E60 Special Programs 10- 100002 -4300 Household Hazardous Waste 25,000.00 1,774.05 14,543.43 10,456.57 0.00 10,456.57 41.82 GL -Expenses vs Budget( 01/05/2010 - 1:49 PM) Page 3 Account Number Description Budgeted Amount Period Amount YTD Amount YTD Var Encumbered Amt Available % Available Special Programs 25,000.00 1,774.05 14,543.43 10,456.57 0.00 10,456.57 41.82 10- 100002 Totals: 25,000.00 1,774.05 14,543.43 10,456.57 0.00 10,456.57 41.82 10- 100003 Telephone Book Recycling E6O Special Programs 10- 100003 -4420 Telephone Bk Recycling Progra 17,000.00 0.00 2,168.78 14,831.22 0.00 14,831.22 87.24 Special Programs 17,000.00 0.00 2,168.78 14,831.22 0.00 14,831.22 87.24 10- 100003 Totals: 17,000.00 0.00 2,168.78 14,831.22 0.00 14,831.22 87.24 10- 100004 Large Item Pick -up E6O Special Programs 10- 100004 -4310 Anti- scavenging 5,000.00 0.00 0.00 5,000.00 0.00 5,000.00 100.00 Special Programs 5,000.00 0.00 0.00 5,000.00 0.00 5,000.00 100.00 10- 100004 Totals: 5,000.00 0.00 0.00 5,000.00 0.00 5,000.00 100.00 10- 100005 Used Tire Roundup E60 Special Programs 10- 100005 -4300 Used Tire Roundup 1,200.00 0.00 324.60 875.40 0.00 875.40 7295 Special Programs 1,200.00 0.00 324.60 875.40 0.00 875.40 72.95 10- 100005 Totals: 1,200.00 0.00 324.60 875.40 0.00 875.40 72.95 10- 100008 Educational Tours E6O Special Programs 10- 100008 -4420 Educational Tours 2,500.00 0.00 0.00 2,500.00 0.00 2,500.00 100.00 Special Programs 2,500.00 0.00 0.00 2,500.00 0.00 2,500.00 100.00 � Page 4 GL - Expenses 0 dget(Ol/05/2010- 1:49 PM) � Account Nue Description Budgeted Amount Period AmC* YTD Amount YTD Var Encumbered Amt Available Ovailable 20 20- 200000 E01 20- 200000 -4001 20- 200000 -4002 20- 200000 -4003 20- 200000 -4005 20- 200000 -4007 20- 200000 -4008 20- 200000 -4040 20- 200000 -4100 20- 200000 -4105 20- 200000 -4110 20- 200000 -4115 20- 200000 -4120 20- 200000 -4125 20- 200000 -4130 20- 200000 -4135 20- 200000 -4140 E03 20- 200000 -4200 20- 200000 -4205 20- 200000 -4210 20- 200000 -4215 20- 200000 -4216 20- 200000 -4217 20- 200000 -4218 20- 200000 -4220 20- 200000 -4225 20- 200000 -4300 10- 100008 Totals: 10 Totals Liquid Waste Fund Liquid Administration Salary & Benefits Regular Salaries Part-Time Salaries Board Salaries Overtime Auto Allowance Cell Phone Allowance Compensated Absences Cafeteria Plan Medicare - Employer FICA - Employer PERS - Employer PERS - Employee Deferred Medical - RHS Benefits Admin Costs Unemployment Workers' Compensation Salary & Benefits Professional Services Professional Services District Manager Legal Services Engineering/Architectual Sery Plan Ck/Inspection- Inside Plan Ck/Inspection- Outside Plan Ck/Inspection -Swr Lateral Fiscal Services Medical/Employment Services Contract Services 2,500.00 5,097,310.00 0.00 0.00 2,500.00 402,881.00 2,066,807.41 3,030,502.59 0.00 2,500.00 100.00 0.00 3,030,502.59 59.45 542,900.00 37,446.06 216,083.38 326,816.62 0.00 326,816.62 60.19 15,700.00 159.50 4,782.56 10,917.44 0.00 10,917.44 69.53 71,700.00 4,574.70 24,464.70 47,235.30 0.00 47,235.30 65.87 12,900.00 0.00 4,797.72 8,102.28 0.00 8,102.28 62.80 2,160.00 0.00 0.00 2,160.00 0.00 2,160.00 100.00 5,000.00 1,476.83 1,476.83 3,523.17 0.00 3,523.17 70.46 12,300.00 0.00 0.00 12,300.00 0.00 12,300.00 100.00 72,300.00 5,033.70 28,043.30 44,256.70 0.00 44,256.70 61.21 10,300.00 670.36 3,942.39 6,357.61 0.00 6,357.61 61.72 5,400.00 293.99 1,773.28 3,626.72 0.00 3,626.72 67.16 73,300.00 5,291.11 30,195.57 43,104.43 0.00 43,104.43 58.80 40,700.00 2,621.26 14,863.72 25,836.28 0.00 25,836.28 63.48 5,500.00 374.44 2,114.41 3,385.59 0.00 3,385.59 61.55 3,420.00 (918.90) 469.51 2,950.49 0.00 2,950.49 86.27 0.00 0.00 0.00 0.00 0.00 0.00 0.00 4,000.00 597.50 1,979.56 2,020.44 0.00 2,020.44 50.51 877,580.00 57,620.55 334,986.93 542,593.07 0.00 542,593.07 61.82 62,100.00 8,818.17 31,398.68 30,701.32 0.00 30,701.32 49.43 72,000.00 14,657.50 64,207.00 7,793.00 0.00 7,793.00 10.82 100,000.00 8,297.04 49,789.45 50,210.55 0.00 50,210.55 50.21 90,000.00 7,576.00 37,397.50 52,602.50 0.00 52,602.50 58.44 102,000.00 6,336.50 36,984.25 65,015.75 0.00 65,015.75 63.74 10,000.00 1,676.50 6,946.25 3,053.75 0.00 3,053.75 30.53 40,000.00 2,559.25 16,625.75 23,374.25 0.00 23,374.25 58.43 46,580.00 3,692.00 11,954.80 34,625.20 0.00 34,625.20 74.33 500.00 81.00 81.00 419.00 0.00 419.00 83.80 3,100.00 (366.25) 1,087.06 2,012.94 0.00 2,012.94 64.93 Professional Services 526,280.00 53,327.71 256,471.74 269,808.26 0.00 269,808.26 51.26 E10 Other Contract Services 20- 200000 -4305 County Collection Fee 15,000.00 15,285.53 15,285.53 (285.53) 0.00 (285.53) (1.90) 20- 200000 -4325 Election Costs 0.00 0.00 0.00 0.00 0.00 0.00 0.00 GL - Expenses vs Budget ( 01/05/2010 - 1:49 PM) Page 5 Account Number Description Budgeted Amount Period Amount YTD Amount YTD Var Encumbered Amt Available % Available 20- 200000 -4330 Building Maintenance 13.050.00 1,349.05 6,936.08 6,113.92 0.00 6,113.92 46.85 20- 200000 -4335 Equipment Maintenance 24,030.00 274.73 18,107.20 5,922.80 0.00 5,922.80 24.64 Other Contract Services 52,080.00 16,909.31 40,328.81 11,751.19 0.00 11,751.19 22.56 E15 Materials & Supplies 20- 200000 -4400 Office Supplies 16,000.00 591.07 3,600.72 12,399.28 0.00 12,399.28 77.49 20- 200000 -4405 MultiMed /Blueprints /Copies /Su 5,840.00 21.54 1,485.86 4,354.14 0.00 4,354.14 74.55 20- 200000 -4410 Postage 15,640.00 16.50 1,583.20 14,056.80 0.00 14,056.80 89.87 20- 200000 -4420 Public Info /Ed /Community Prom 18,375.00 1,070.05 2,373.54 16,001.46 0.00 16,001.46 87.08 20- 200000 -4425 Small Tools /Equipment 2,000.00 0.00 0.00 2,000.00 0.00 2,000.00 100.00 Materials & Supplies 57,855.00 1,699.16 9,043.32 48,811.68 0.00 48,811.68 84.36 E20 Professional Development 20- 200000 -4500 Prof Membership /Dues 36,360.00 10,218.00 22,748.86 13,611.14 0.00 13,611.14 37.43 20- 200000 -4505 Staff Development 9,270.00 1,350.00 4,572.26 4,697.74 0.00 4,697.74 50.67 20- 200000 -4510 Travel/Mcals /Lodging 36,110.00 456.15 8,919.35 27,190.65 0.00 27,190.65 75.30 20- 200000 -4520 Mileage Reimbursement 250.00 0.00 135.78 114.22 0.00 114.22 45.68 Professional Development 81,990.00 12,024.15 36,376.25 45,613.75 0.00 45,613.75 55.63 E25 Liability Insurance 20- 200000 -4550 Liability Insurance 56,000.00 0.00 49,401.13 6,598.87 0.00 6.598.87 11.78 Liability Insurance 56,000.00 0.00 49,401.13 6,598.87 0.00 6,598.87 11.78 E30 Utilities 20- 200000 -4600 Telephone 6,500.00 55.31 2,498.13 4,001.87 0.00 4,001.87 61.56 20- 200000 -4605 Cellular Service 1,500.00 (1,048.55) 938.67 561.33 0.00 561.33 37.42 20- 2000004610 Gas - Building 500.00 18.59 71.33 428.67 0.00 428.67 85.73 20- 200000 -4615 Water - Building 2,000.00 0.00 408.15 1,591.85 0.00 1,591.85 79.59 20- 200000 -4620 Electric - Building 7,000.00 475.25 3,663.10 3,336.90 0.00 3,336.90 47.67 Utilities 17,500.00 (499.40) 7,579.38 9,920.62 0.00 9,920.62 56.68 E40 Fixed Assets 20- 200000 -4700 Depreciation 0.00 0.00 0.00 0.00 0.00 0.00 0.00 20- 200000 -4750 G/L On Disposal of Fixed Asset 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Fixed Assets 0.00 0.00 0.00 0.00 0.00 0.00 0.00 E50 Other Financing Uses GL - Expenses & dget(Ol/05/2010- 1:49 PM) Page 6 Account Nor Description Budgeted Amount Period Amle YTD Amount YTD Var Encumbered Amt Available evailable 20- 200000 -4900 Other Financing Uses 0.00 Other Financing Uses E55 Non Operating - Other 20- 200000 -4950 Non Operating Expense 20- 200000 -4990 Contingency 20- 200000 -4995 Transfer Out 0.00 Non Operating - Other 0.00 20- 200000 Totals: 20- 200001 Sewer Maint E25 Liability Insurance 20-200001-4550 Swr Liability Insurance 0.00 Liability Insurance E41 Sewer Maint - SalaryBenefit 20- 200001 -4001 Swr Maint - Regular Salaries 20- 200001 -4002 Swr Maint - PT Salaries 20-200001-4005 Swr Maint - Overtime 20- 200001 -4040 Compensated Absences 20- 200001 -4100 Swr Maint - Cafeteria Plan 20-200001-4105 Swr Maint - Medicare ER 20-200001-4115 Swr Maint - PERS ER 20- 200001 -4120 Swr Maint - PERS EE 20- 200001 -4125 Swr Maint - Def Medical RHS 20- 200001 -4130 Benefit Administration 20-200001-4135 Swr Maint - Unemployment 20- 200001 -4140 Swr Maint - Workers Comp 0.00 Sewer Maint - Salary/Benefit E42 Sewer Maint Operations 20- 2000014300 Sewer Maint - Claims 20- 200001 -4305 Sewer Maint -Pump Stn Contract 20- 2000014320 Sewer Maint -Sewer Line Maint 20- 200001 -4335 Sewer Maint - Equipment Maint 20- 200001 -4350 Sewer Maint - Property Lease 20- 200001 -4359 Sewer Maint -Sewer Line Tele 20- 200001 -4380 Sewer Maint -FOG Prog Contract GL - Expenses vs Budget ( 01 /05/2010 - 1:49 PM ) 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 463,790.00 0.00 0.00 463,790.00 0.00 463,790.00 100.00 463,790.00 0.00 0.00 463,790.00 0.00 463,790.00 100.00 2,133,075.00 141,081.48 734,187.56 1,398,887.44 0.00 1,398,887.44 65.58 10,000.00 0.00 8,755.44 1,244.56 0.00 1,244.56 12.44 10,000.00 0.00 8,755.44 1,244.56 0.00 1,244.56 12.44 187,600.00 14,094.57 89,490.58 98,109.42 0.00 98,109.42 52.29 0.00 0.00 0.00 0.00 0.00 0.00 0.00 20,300.00 1,395.30 8,694.22 11,605.78 0.00 11,605.78 57.17 3,700.00 0.00 0.00 3,700.00 0.00 3,700.00 100.00 28,800.00 2,397.00 13,590.99 15,209.01 0.00 15,209.01 52.80 3,300.00 237.73 1,498.76 1,801.24 0.00 1,801.24 54.58 25,300.00 1,970.04 12,155.15 13,144.85 0.00 13,144.85 51.95 14,100.00 986.64 6,087.57 8,012.43 0.00 8,012.43 56.82 1,900.00 140.96 869.72 1,030.28 0.00 1,030.28 54.22 500.00 0.00 74.34 425.66 0.00 425.66 85.13 0.00 0.00 0.00 0.00 0.00 0.00 0.00 14,700.00 2,232.74 7,397.28 7,302.72 0.00 7,302.72 49.67 300,200.00 23,454.98 139,858.61 160,341.39 0.00 160,341.39 53.41 0.00 0.00 0.00 0.00 0.00 0.00 0.00 100,000.00 176.00 7,557.26 92,442.74 0.00 92,442.74 92.44 275,000.00 0.00 11,400.00 263,600.00 0.00 263,600.00 95.85 75,000.00 512.09 19,497.70 55,502.30 0.00 55,502.30 74.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 25,000.00 0.00 0.00 25,000.00 0.00 25,000.00 100.00 100,000.00 8,305.44 32,948.60 67,051.40 0.00 67,051.40 67.05 Page 7 Account Number Description Budgeted Amount Period Amount YTD Amount YTD Var Encumbered Amt Available % Available 20- 200001 -4405 Sewer Maint- MultiMed /Blueprin 0.00 0.00 0.00 0.00 0.00 0.00 0.00 20- 200001 -4425 Sewer Maint -Small Tools /Eq 40,000.00 88.44 1,940.18 38,059.82 0.00 38,059.82 95.15 20- 200001 -4430 Sewer Maint- Material /Supplies 40,000.00 1,648.89 9,621.82 30378.18 0.00 30,378.18 75.94 20- 200001 -4505 Sewer Maint -Staff Development 5,400.00 0.00 358.00 5,042.00 0.00 5,042.00 93.37 20-200001-4510 Sewer Maint-Travel/Meals 500.00 0.00 50.00 450.00 0.00 450.00 90.00 20- 200001 -4625 Sewer Maint- Water Pumps 4,000.00 83.43 459.17 3,540.83 0.00 3,540.83 88.52 20- 200001 -4630 Sewer Maint - Electric Pumps 98,000.00 0.00 28,349.27 69,650.73 0.00 69,650.73 71.07 Sewer Maint Operations 762,900.00 10,814.29 112,182.00 650,718.00 0.00 650.718.00 85.29 E65 Capital Improvement Program 20- 200001 -4995 Capital Outlay 154,369.00 12,527.67 27,809.46 126,559.54 35,715.57 90,843.97 58.84 Capital Improvement Program 154,369.00 12,527.67 27,809.46 126,559.54 35,715.57 90,843.97 58.84 20- 200001 Totals: 1,227,469.00 46,796.94 288,605.51 938,863.49 35,715.57 903,147.92 73.57 20- 200100 Capital Outlay E65 Capital Improvement Program 20- 200100 -4995 Capital Outlay 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Capital Improvement Program 0.00 0.00 0.00 0.00 0.00 0.00 0.00 20- 200100 Totals: 0.00 0.00 0.00 0.00 0.00 0.00 0.00 20- 200429 Bristol Pump Station E65 Capital Improvement Program 20- 200429 -4300 Bristol St Pump - Contract Labor 1,147,125.00 215,084.04 534,729.40 612,395.60 0.00 612,395.60 53.38 Capital Improvement Program 1,147,125.00 215,084.04 534,729.40 612395.60 0.00 612,395.60 53.38 20- 200429 Totals: 1,147,125.00 215,084.04 534,729.40 612,395.60 0.00 612,395.60 53.38 20- 200449 Sinking Fd /Future Sewer Lines E65 Capital Improvement Program 20- 2004494300 Sinking Fund #149 /Swr -Contr Sv 0.00 0.00 0.00 0.00 0.00 0.00 0.00 GL - Expenses 0 dget ( 01/05/2010 - 1:49 PM) Page 8 Account Nue Description Budgeted Amount Period Am� YTD Amount YT.D Var Encumbered Amt Available available Capital Improvement Program 0.00 0.00 0.00 0.00 0.00 0.00 0.00 20- 200449 Totals: 0.00 0.00 0.00 0.00 0.00 0.00 0.00 20- 200456 Earthquake /Major Emer Swr Rep E65 Capital Improvement Program 20- 200456 -4300 Earthquake /Emergency -Contr Sv 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Capital Improvement Program 0.00 0.00 0.00 0.00 0.00 0.00 0.00 20- 200456 Totals: 0.00 0.00 0.00 0.00 0.00 0.00 0.00 20- 200459 Televising Swr Lines E65 Capital Improvement Program 20- 200459 -4300 Televising Swr#159 -Contr Svc 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Capital Improvement Program 0.00 0.00 0.00 0.00 0.00 0.00 0.00 20- 200459 Totals: 0.00 0.00 0.00 0.00 0.00 0.00 0.00 20- 200464 Misc. Swr Work /Manhole Adj. E65 Capital Improvement Program 20- 200464 -4300 Misc Swr Wk #164 -Copt Svc 279,600.00 5,422.39 66,631.57 212,968.43 6,216.00 206,752.43 73.94 Capital Improvement Program 279,600.00 5,422.39 66,631.57 212,968.43 6,216.00 206,752.43 73.94 20- 200464 Totals: 279,600.00 5,422.39 66,631.57 212,968.43 6,216.00 206,752.43 73.94 20- 200468 Tustin Pump Stn Remodel E65 Capital Improvement Program 20- 200468 -4300 Irvine/Tustin Pump Stn #168 -Con 4,443.00 0.00 0.00 4,443.00 0.00 4,443.00 100.00 Capital Improvement Program 4,443.00 0.00 0.00 4,443.00 0.00 4,443.00 100.00 GL - Expenses vs Budget ( 0 l /05/2010 - 1:49 PM ) Page 9 Account Number Description Budgeted Amount Period Amount YTD Amount YTD Var Encumbered Amt Available % Available 20- 200468 Totals: 0.00 100.00 4,443.00 4,443.00 4,443.00 0.00 0.00 20- 200470 Emerg Response Plan Pump Stn E65 Capital Improvement Program 20- 2004704300 Emerg Pump Plan -Contr Svc 11,280.00 0.00 5,080.00 6,200.00 0.00 6,200.00 54.96 Capital Improvement Program 11,280.00 0.00 5,080.00 6,200.00 0.00 6,200.00 54.96 20- 200470 Totals: 11,280.00 0.00 5,080.00 6,200.00 0.00 6,200.00 54.96 20- 200471 Irvine PS Free Main #171 E65 Capital Improvement Program 20- 200471 -4300 Irvine PS Free Main# 17 1 -Contr 721,122.00 0.00 0.00 721,122.00 0.00 721,122.00 100.00 Capital Improvement Program 721,122.00 0.00 0.00 721,122.00 0.00 721,122.00 100.00 20- 200471 Totals: 721,122.00 0.00 0.00 721,122.00 0.00 721,122.00 100.00 20- 200575 OCSD Grant E65 Capital Improvement Program 20- 2005754300 OCSD Grant #175 - Cont Svc 10,000.00 0.00 2,402.58 7,597.42 0.00 7,597.42 75.97 Capital Improvement Program 10,000.00 0.00 2,402.58 7,597.42 0.00 7,597.42 75.97 20- 200575 Totals. 10,000.00 0.00 2,402.58 7,597.42 0.00 7,597.42 75.97 20- 200601 Westside Abandonment #101 E65 Capital Improvement Program 20- 200601 -4300 Westside Aband #101 -Cont Svc 749,941.00 0.00 0.00 749,941.00 0.00 749,941.00 100.00 Capital Improvement Program 749,941.00 0.00 0.00 749,941.00 0.00 749,941.00 100.00 20- 200601 Totals: 749,941.00 0.00 0.00 749,941.00 0.00 749,941.00 100.00 GL - Expenses OuIgct(Ol/05/2010- 1:49 PM) Page 10 Account Nuo Description Budgeted Amount Period Am* YTD Amount YTD Var Encumbered Amt Available Bailable _ 20- 200678 Replace Sewer Bypass #178 E65 Capital Improvement Program 20- 200678 -4300 Rep Swr Bypass #178 -Contr Svc 75,000.00 0.00 0.00 75,000.00 0.00 75,000.00 100.00 Capital Improvement Program 75,000.00 0.00 0.00 75,000.00 0.00 75,000.00 100.00 20- 200678 Totals: 75,000.00 0.00 0.00 75,000.00 0.00 75,000.00 100.00 20- 200679 Building/Grounds Fund #179 E65 Capital Improvement Program 20- 200679 -4300 Bld/Grds Fund #179 -Contr Svc 3,753.00 0.00 1,412.66 2,340.34 0.00 2,340.34 62.35 Capital Improvement Program 3,753.00 0.00 1,412.66 2,340.34 0.00 2,340.34 62.35 20- 200679 Totals: 3,753.00 0.00 1,412.66 2,340.34 0.00 2,340.34 62.35 20- 200780 Fog #180 E65 Capital Improvement Program 20- 200780 -4300 Fog Program# 180 - Contract Svc 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Capital Improvement Program 0.00 0.00 0.00 0.00 0.00 0.00 0.00 20- 200780 Totals: 0.00 0.00 0.00 0.00 0.00 0.00 0.00 20- 200882 Analysis of CCTV Results #182 E65 Capital Improvement Program 20- 200882 -4300 Analysis of CCTV Results #182 125,000.00 15,555.00 69,992.26 55,007.74 0.00 55,007.74 44.00 Capital Improvement Program 125,000.00 15,555.00 69,992.26 55,007.74 0.00 55,007.74 44.00 20- 200882 Totals: 125,000.00 15,555.00 69,992.26 55,007.74 0.00 55,007.74 44.00 20- 200883 System Wide Repair Prog #183 E65 Capital Improvement Program 20- 200883 -4300 Systm Wide Repair Program #18 1,035,223.00 0.00 144,181.80 891,041.20 0.00 891,041.20 86.07 GL - Expenses vs Budget ( 01/05/2010 - 1:49 PM) Page 11 Account Number Description Budgeted Amount Period Amount YTD Amount YTD Var Encumbered Amt Available % Available Capital Improvement Program 1,035,223.00 144,181.80 0.00 891,041.20 891,041.20 0.00 86.07 20- 200883 Totals: 1,035,223.00 0.00 144,181.80 891,041.20 0.00 891,041.20 86.07 20- 200886 Sewer Lateral Program #186 E65 Capital Improvement Program 20- 200886 -4300 Sewer Lateral Program #186 182,205.00 11,345.00 77,302.34 104,902.66 0.00 104,902.66 57.57 Capital Improvement Program 182,205.00 11,345.00 77,302.34 104,902.66 0.00 104,902.66 57.57 20- 200886 Totals: 182,205.00 11,345.00 77,302.34 104,902.66 0.00 104,902.66 57.57 20- 200888 GIS System #188 E65 Capital Improvement Program 20- 200888 -4300 GIS System #188 Contr Svc 194,875.00 0.00 0.00 194,875.00 0.00 194,875.00 100.00 Capital Improvement Program 194,875.00 0.00 0.00 194,875.00 0.00 194,875.00 100.00 20- 200888 Totals: 194,875.00 0.00 0.00 194,875.00 0.00 194,875.00 100.00 20 Totals: 7,900,111.00 435,284.85 1,924,525.68 5.975,585.32 41,931.57 5,933,653.75 75.10 21 Sewer Construction Fund 21- 200000 Liquid Administration E55 Non Operating - Other 21-200000-4995 Transfer Out 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Non Operating - Other 0.00 0.00 0.00 0.00 0.00 0.00 0.00 21- 200000 Totals: 0.00 0.00 0.00 0.00 0.00 0.00 0.00 GL - Expenses 10 dget (O 1 /05/2010 - 1:49 PM) age 12 Account NuM Descriotion Budgeted Amount Period Amos YTD Amount YTD Var Encumbered Amt Available *ailable GL -Expenses vs Budget( 01/05/2010 - 1;49 PM) Page 13 21 Totals: 0.00 0.00 0.00 0.00 0.00 0.00 0.00 30 Facilities Revolving Fund 30- 200887 District Yard E65 Capital Improvement Program 30- 200887 -4300 District Yard 2,505,349.00 152,752.19 325,570.18 2,179,778.82 0.00 2,179,778.82 87.00 Capital Improvement Program 2,505,349.00 152,752.19 325,570.18 2,179,778.82 0.00 2,179,778.82 87.00 30- 200887 Totals: 2,505,349.00 152,752.19 325,570.18 2,179,778.82 0.00 2,179,778.82 87.00 30 Totals: 2,505,349.00 152,752.19 325,570.18 2,179,778.82 0.00 2,179,778.82 87.00 Report Totals: 15,502,770.00 11,185,866.73 11,143,935.16 71.88 990,918.04 4,316,903.27 41,931.57 GL -Expenses vs Budget( 01/05/2010 - 1;49 PM) Page 13 Meeting Date Item Number 01/28/10 V. 14. CosTA ME-sA SANiTAYy DisTRicT Memorandum To: Board of Directors ... an Independent Special Distfict Via: Scott Carroll, General Manager From: Marc Davis, Treasurer /Director of Finance,,10C Date: January 28, 2010 Subject: Treasurer's Report for the Month of December 2009 Summary Attached is the Treasurer's Report for the month of December 2009. As required by the District's Statement of Investment Policy, the Treasurer's report delineates all investment activity during the month. Staff Recommendation Approve the Treasurer's Report for the month of December 2009. Analysis This report lists the types of securities held in the District's portfolio, the institutions from which the securities were purchased, maturity dates and interest rates as of December 31, 2009. The District's investments are in compliance with the Statement of Investment Policy adopted by the Board at the July 23, 2009 regular meeting, as well as the California Government Code. The market values in this report were provided by our third party custodian, Bank of New York, except for the Local Agency Investment Fund (LAIF). The market value of LAIF was provided by the State Treasurer's Office. It does not represent the value of the underlying securities within the pool, but rather the par or cost amount; which is the amount the District is entitled to withdraw. This reporting practice is consistent with industry standard practices for similar funds. The weighted average stated rate of return (current yield) for the District's investment portfolio as of December 31, 2009, was 1.523°/x. The yield to maturity of the portfolio was 1.523 %: The District's weighted average interest rate was 95 basis points Protecting our rommunigl s health and tic rat.vironnunt by prozfidi:ng solid u %kite and s avi r cof! ct ion services. c e'Z['ZU. Cnla d C a. j�OZ1 Board of Directors January 28, 2010 Paae 2 of 2 . (0.954 %) above the daily effective yield of LAIF, which was 0.569% as of December 31, 2009. The weighted average number of days to maturity for the District's total portfolio was 525 days (1.44 years). The average duration of the underlying securities in LAIF as of December 31, 2009, which is the most current information available, was 222 days. The District's investment portfolio is in compliance with its liquidity limitations, which requires that a minimum of 20% of the portfolio must mature within one year. The percentage of the portfolio maturing in less than one year as of December 31, 2009 was 57.15 %. As of December 31, 2009, the District has adequate operating reserves necessary to meet its obligations for the next six months. Legal Review Legal review is not required. • Financial Review is The portfolio has generated investment earnings $57,479 through December 2009, which represents approximately 44% of the budgeted amount. Committee Recommendation (if applicable) Investment Oversight Committee recommendation is not required. Public Notice. Process Copies of this report are on file with the entire agenda packet at District Headquarters. Alternative Actions 1. Refer the matter back to staff Finance Review Approved Legal Review Approved COSTA MESA SANITARY DISTRICT Treasurer's Report of Pooled Cash and Investments as of December 31, 2009 • Costa Mesa Sanitary District Pooled Cash and Investments by Fund as of December 31, 2009 CMSD Solid Waste Activities $ 4,808,624.04 CMSD Liquid Waste Activities 10,448,446.52 Total Pooled Cash & Investments $ 15,257,070.56 17J Marcus D. Davis Date Treasurer /Director of Finance 3 Deposits Outstanding Active Accounts Bank Balance In Transits Checks Book Balance Bank of America $ 91,991.82 - 13,880.06 $ 78,111.76 Reconciling Items - - - - Total Active Accounts 91,991.82 - 13,880.06 78,111.76 Market Adjustment Investments Market Value Increase Decrease Cost Local Agency Investment Fund $ 8,633,882.73 - $ 8,633,882.73 Money Market/Sweep Account 45,576.07 - 45,576.07 Federal Agency Securities 6,507,517.50 - 8,017.50 6,499,500.00 Total Investments 15,186,976.30 - 8,017.50 15,178,958.80 Total Pooled Cash & Investments $ 15,278,968.12 $ - $ 21,897.56 $ 15,257,070.56 • Costa Mesa Sanitary District Pooled Cash and Investments by Fund as of December 31, 2009 CMSD Solid Waste Activities $ 4,808,624.04 CMSD Liquid Waste Activities 10,448,446.52 Total Pooled Cash & Investments $ 15,257,070.56 17J Marcus D. Davis Date Treasurer /Director of Finance 3 COSTA MESA SANITARY DISTRICT • Investment Activity Summary as of December 31, 2009 Total investments outstanding as of November 30, 2009 $ 11,436,204.54 Additions: Gain on Sale of Investment: - Investment Purchases: 1,499,500.00 Deductions: Investment Maturity /Sale Proceeds: - Loss on Sale of Investment: - Investments Called: - Net increase (decrease) in Sweep Account (481,745.74) Net increase (decrease) in LAIF 2,725,000.00 • Total investments outstanding as of December 31, 2009 $ 15,178,958.80 • 4 COSTA MESA SANITARY DISTRICT Investment Activity Summary as of December 31, 2009 Total investments outstanding as of November 30, 2009 $ 11,436,204.54 Additions: Gain on Sale of Investment: - Investment Purchases: 1,499,500.00 Deductions: Investment Maturity /Sale Proceeds: - Loss on Sale of Investment: - Investments Called: - Net increase (decrease) in Sweep Account (481,745.74) Net increase (decrease) in LAIF 2,725,000.00 Total investments outstanding as of December 31, 2009 $ 15,178,958.80 4 COSTA MESA SANITARY DISTRICT Investment and Investment Earnings as of December 31, 2009 "Represents the LAIF daily rate at 12/31/09 a $ 15,178,958.80 $ 35,400.68 Comments Interest CUSIP Purchase Maturity Coupon Investment Earned at Number Investment Date Date Rate Cost 12/31/09 n/a Local Agency Investment Fund n/a n/a 0.569% $ 8,633,882.73 n/a "* n/a Bank of New York -Sweep Acct n/a n/a 0.010% 45,576.07 n /a. 3133XRGZ7 Federal Home Loan Bank 06/24/08 06/24/11 3.550% 1,000,000.00 690.27 3133XSWG9 Federal Home Loan Bank 02/05/09 02/05/14 2.875% 1,000,000.00 11,659.72 3133XT2W5 Federal Home Loan Bank 02/26/09 02/26/13 3.050% 1,000,000.00 10,590.27 3133XUY56 Federal Home Loan Bank 10/09/09 10/09/13 2.700% 1,000,000.00 6,150.00 3128X9HW3 Federal Home Loan Mortgage 10/28/09 10/28/14 3.250% 1,000,000.00 5,687.50 3133XWBA6 Federal Home Loan Bank 12/22/09 06/22/12 1.500% 999,500.00 375.00 3133XWCG2 Federal Home Loan Bank 12/24/09 12/24/13 2.550% 500.000.00 247.92 "Represents the LAIF daily rate at 12/31/09 a $ 15,178,958.80 $ 35,400.68 Comments COSTA MESA SANITARY DISTRICT Summary of Policy Limitations as of December 31, 2009 Description U.S. Treasury Bills U.S. Treasury Notes Federal Agency Issues: FICB FLB FHLB FHLMC FNMA FFCB Other " Banker's Acceptances Certificates of Deposit Negotiable Certificates of Deposits Commercial Paper Medium Term Corporate Notes LAIF (Local Agency Investment Fund) Shares of Benefical Interest Money Market/Mutual Funds (Sweep Acct) Total • of portfolio maturing under one year • of portfolio. maturing over one year Current % of Market Value 12/31/09 0.00% 0.00% 0.00% 0.00% 36.26% 6.59% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 56.85% 0.00% 0.30% 100.00% 57.15% 42.85% 100.00% (1) Further limited to 10% in any single issuer (2) Also limited to 20% in total. "These securities are not considered for purchases: SBA, GNMA, TVA and SALLIEMAE 0 Maximum % UNLIMITED UNLIMITED UNLIMITED UNLIMITED UNLIMITED UNLIMITED UNLIMITED UNLIMITED UNLIMITED 25%(1) 25% 25%(1) 25%(1) 20%(1) 40, 000, 000.00 20% 10% per fund (2) no less than 20% COSTA MESA SANITARY DISTRICT Schedule of Investments by Instrument Type as of December 31, 2009 — Represents the LAIF daily rate at 12/31/09 7 Purchase Maturity Coupon Investment % of Market % of Description Broker /Dealer Date Date Rate Cost Portfolio Value Portfolio Comments State Treasurer's Pool LAIF n/a Continuous 0.569% "" $ 8,633,882.73 $ 8,633,882.73 POOL 8,633,882.73 56.88% 8,633,882.73 56.85% Money Market Mutual Fund Bank of New-York n/a Continuous 0.010% 45,576.07 45,576.07 SWEEP 45,576.07 0.30% 45,576.07 0.30% Federal Home Loan Mortgage Union Banc 10/28/09 10/28114 3.250% 1,000,000.00 1,000,330.00 FHLMC 1,000,000.00 6.59% 1,000,330.00 6.59% Federal Home Loan Bank Morgan Stanley 06/24/08 06/24/11 3.550% 1,000,000.00 1,015,312.50 FHLB Federal Home Loan Bank Union Banc 02/05/09 02/05/14 2.875% 1,000,000.00 999,375.00 FHLB Federal Home Loan Bank Union Banc 02/26/09 02/26/13 3.050% 1,000,000.00 1,003,750.00 FHLB Federal Home Loan Bank Union Banc 10/09/09 10/09/13 2.700% 1,000,000.00 1,000,625.00 FHLB Federal Home Loan Bank Union Banc 12/22/09 06/22/12 1.500% 999,500.00 992,812.50 FHLB Federal Home Loan Bank Union Banc 12/24109 12/24/13 2.550% 500,000.00 495,312.50 FHLB 5,499,500.00 36.23% 5,507,187.50 36.26% Total Investments $ 15,178,958.80 100.00% $ 15,186,976.30 100:00% — Represents the LAIF daily rate at 12/31/09 7 Broker /Dealer Local Agency Investment Fund Bank of New York Morgan Stanley Union Banc Union Banc Union Banc Union Banc Union Banc Union Banc Total Investment Portfolio Total Portfolio Weighted Avg Interest Rate Weighted Avg Yield to Maturity Weighted Avg Days to Maturity COSTA MESA SANITARY DISTRICT Investment Portfolio as of December 31, 2009 Investment Purchase Maturity Days to Coupon Yield to Type Date Date Maturity Rate Maturity Pool 1 0.569% ' * 0.569% Sweep 1 0.010% 0.010% FHLB 06/24/08 06/24/11 540 3.550% 3.550% FHLB 02/05/09 02/05/14 1,497 2.875% 2.875% FHLB 02126/09. 02/26/13 1,153 3.050% 3.050% FHLB 10/09/09 10/09/13 1,378 2.700% 2.700% FHLMC 10/28/09 10/28/14 1,762 3.250% 3.224% FHLB 12/22/09 06/22/12 904 1..500% 1.520% FHLB 12/24/09 12/24/13 1,454 2.550% 2.560% * *Represents the LAIF daily rate at 12/31/09 1.523 % 1.523 % 525 Days 1.44 Years 0 Investment Cost $ 8,633,882.73 45,576:07 1, 000, 000.00 1, 000, 000.00 1, 000, 000.00 1,000,000.00 1, 000, 000.00 999,500.00 500, 000.00 $ 15,178, 958.80 COSTA MESA SANITARY DISTRICT For all Maturities with Market Values as of December 31, 2009 Purchase Maturity Intuition Investment Net Date Date Broker /Dealer Tvpe Par n/a Continuous LAIF POOL $ 8,633,882.73 n/a Continuous Bank of New York SWEEP 45,576.07 06/24/08 06/24/11 Morgan Stanley FHLB 1,000,000.00 02/05/09 02105/14 Union Banc FHLB 1,000,000.00 02/26/09 02/26/13 Union Banc FHLB 1,000,000.00 10/09/09 10/09/13 Union Banc FHLB 1,000,000.00 10/28/09 10128/14 Union Banc FHLMC 1,000,000.00 12/22/09 06/22/12 Union Banc FHLB 1,000,000.00 12/24/09 06124/13 Union Banc FHLB 500,000.00 Total Investments 500,000.00 495,312.50 247.92 $ 15,179,458.80 "Represents the LAIF daily rate at 12/31/09 0 Net Coupon Investment Market Accrued Gain /(Loss) Rate Cost Value Interest If Sold 0.569% ** 8,633,882.73 8,633,882.73 - - 0.010% 45,576.07 45,576.07 - - 3.550% 1,000,000.00 1,015,312.50 690.27 15,312.50 2.875% 1,000,000.00 999,375.00 11,659.72 (625.00) 3.050% 1,000,000.00 1,003,750.00 10,590.27 3,750.00 2.700% 1,000,000.00 1,000,625.00 6,150.00 625.00 3.250% 1,000,000.00 1,000,330.00 5,687.50 330.00 1.500% 999,500.00 992,812.50 375.00 (6,687.50) 2.550% 500,000.00 495,312.50 247.92 (4,687.50) 15,178,958.80 15,186,976.30 35,400.68 8,017.50 0 COSTA MESA SANITARY DISTRICT Call Schedule as of December 31, 2009 Type of Purchase Maturity Coupon 1,000,000.00 Investment Date Date Rate Par Value FHLB 06/24/08 06/24/11 3.550% 1,000,000.00 FHLB 02/05/09 02/05/14 2.875% 1,000,000.00 FHLB 02/26/09 02/26/13 3.050% 1,000,000.00. FHLB 10/09/09 10/09/13 2.700% 1,000,000.00 FHLMC 10/28/09 10/28/14 3.250% 1,000,000.00 FHLB 12/22/09 06/22/12 1.500% 1,000,000.00 FHLB 12/24/09 12/24/13 2.550% 500,000.00 $ 6,500,000.00 Investment Cost Call Features 1,000,000.00 Callable 6/24/10 w/ 5 days notice. 1,000,000.00 Callable 2/5/10 and anytime after w/5 days notice. 1,000,000.00 Callable 2/26/10 and anytime after w/5 days notice. 1,000,000.00 Callable 4/9/10 and anytime after w/5 days notice. 1,000,000.00 Callable 1/28/10 w/ 5 days notice. 999,500.00 Callable 3/22/10 and anytime after w/5 days notice. 500,000.00 Callable 6/24/10 and anytime after w/5 days notice. 6,499,500.00 ,, COSTA MESA SANITARY DISTRICT - MATURITIES DISTRIBUTION as of December 31, 2009 -------------- - - - - -- ------------------------------ - - - - -- -- % 3.00% 2.50% 2.00% 1.50% 1.00% 0.50% 0.00% Costa Mesa Sanitary District Yield Curve Data as of December 31, 2009 -3 month T -Bill -6 month T -Bill 2 year T -Note -3 year T -Note 5 year T -Note -CMSD- monthly -LAIF- monthly OC Pool- monthly �� III��II! Il1il 0 0 o a o a e o 0 o a o 0 0 0 0 0 o a a o 0 0 0 0 0 0 o° o° o° o° o° o° o° o° o° o° o° o° o° o° o° o° o° o° o° o° o° o° 4^ ti 4T 4T o\ ^�ti o\T o�ti �\o�ti �\��ti o��ti 4V b\ o\��ti o\ ^0�ti A\�tiA\ ^o�ti \oo�ti o\ ^��ti o\��ti o�ti o\�b�ti °\o�tio\�I ^ ^\��ti ^\ ^o�ti I • • • Meeting DI Item Numbe 01/28/10 1 V. 15. COSTA MESA SANITARY DISTRICT Warrant Resolution No. CMSD 2010 -07 A RESOLUTION OF THE COSTA MESA SANITARY DISTRICT RATIFYING THE PAYMENT OF CERTAIN CLAIMS AND DEMANDS, AND SPECIFYING THE FUNDS OUT OF WHICH THE SAME WERE PAID. THE BOARD OF DIRECTORS OF THE COSTA MESA SANITARY DISTRICT DOES HEREBY ORDER AND RESOLVE AS FOLLOWS: Section 1. That the attached claims and demands totaling $922,308.27 have been audited as required by law and that the same were paid out of respective funds as hereinafter set forth. Section 2. That the Clerk of the District shall certify to the adoption of this Resolution and shall retain a certified copy thereof in her own records. PASSED AND ADOPTED this 28th day of January 2010. ATTEST: Secretary President STATE OF CALIFORNIA ) COUNTY OF ORANGE ) ss COSTA MESA SANITARY DISTRICT ) I, JOAN REVAK, Clerk of the Costa Mesa Sanitary District, hereby certify that the foregoing Warrant Resolution No. CMSD 2010 -07 was duly adopted by the Costa Mesa Sanitary District at a regular meeting held on the 28th day of January 2010. IN WITNESS WHEREOF, I have hereunto set my hand and affixed the Seal of the Costa Mesa Sanitary District on this 28th day of January 2010. Clerk of the Costa Mesa Sanitary District Accounts Payable Checks for Approval User: tgonzalez Printed: 01/05/2010 - 2:13 PM Check Number Check Date Fund Name Account Name COS`j4 MESA S I` A1RT DISTR,IM ... an Independent Special District Vendor Name Amount 0 12/02/2009 Liquid Waste Fund Federal Withholding Taxes Internal Revenue Service 4,453.34 0 12/02/2009 Liquid Waste Fund FICA - Employee Internal Revenue Service 51.89 0 12/02/2009 Liquid Waste Fund FICA - Employee Internal Revenue Service 51.89 0 12/02/2009 Liquid Waste Fund Medicare - Employee Internal Revenue Service 454.98 0 12/02/2009 Liquid Waste Fund Medicare - Employee Internal Revenue Service 328.68 0 12/02/2009 Liquid Waste Fund Medicare - Employee Internal Revenue Service 126.30 Check Total: 5,467.08 0 12/02/2009 Liquid Waste Fund State Withholding Taxes State of Cal Emp Dev Dept 1,520.42 Check Total: 1,520.42 0 12/02/2009 Liquid Waste Fund PERS Retirement Cal Pers Employee Ret System 93.66 0 12/02/2009 Liquid Waste Fund PERS, Retirement Cal Pers Employee Ret System 34.53 0 12/02/2009 Liquid Waste Fund PERS Retirement Cal Pers Employee Ret System 168.65 0 12/02/2009 Liquid Waste Fund PERS Retirement Cal Pers Employee Ret System 62.18 0 12/02/2009 Liquid Waste Fund PERS Retirement Cal Pers Employee Ret System 1,337.95 0 12/02/2009 Liquid Waste Fund PERS Retirement Cal Pers Employee Ret System 2,409.27 0 12/02/2009 Liquid Waste Fund PERS Survivor Benefit Cal Pers Employee Ret System 9.30 0 12/02/2009 Liquid Waste Fund PERS Retirement Cal Pers Employee Ret System 493.32 0 12/02/2009 Liquid Waste Fund PERS Retirement Cal Pers Employee Ret System 88831 0 12/02/2009 Liquid Waste Fund PERS Retirement Cal Pers Employee Ret System 45.86 0 12/02/2009 Liquid Waste Fund PERS - Employer Cal Pers Employee Ret System -0.93 Check Total: 5,542.10 0 12/07/2009 Liquid Waste Fund PERS Medical Cal PERS 4,701.14 0 12/07/2009 Solid Waste Fund Benefits Admin Costs Cal PERS 2.02 0 12/07/2009 Liquid Waste Fund Benefits Admin Costs Cal PERS 18.19 AP - Check Ipproval ( 01 /05/2010 - 2:13 PM ) 0 40 1 Check Nor Check Date Fund Name Account Name Vendor Name 40 Amount- Check Total: 4,721.35 0 12/16/2009 Liquid Waste Fund Federal Withholding Taxes Internal Revenue Service 4,151.89 0 12/16/2009 Liquid Waste Fund FICA - Employee Internal Revenue Service 51.27 0 12/16/2009 Liquid Waste Fund FICA - Employee Internal Revenue Service 51.27 0 12/16/2009 Liquid Waste Fund Medicare - Employee Internal Revenue Service 465.61 0 12/16/2009 Liquid Waste Fund Medicare - Employee Internal Revenue Service 346.21 0 12/16/2009 Liquid Waste Fund Medicare - Employee Internal Revenue Service 119.40 Check Total: 5,185.65 0 12/16/2009 Liquid Waste Fund State Withholding Taxes State of Cal Emp Dev Dept 1,398.64 Check Total: 1,398.64 0 12/16/2009 Liquid Waste Fund PERS Retirement Cal Pers Employee Ret System 101.94 0 12/16/2009 Liquid Waste Fund PERS Retirement Cal Pers Employee Ret System 34.53 0 12/16/2009 Liquid Waste Fund PERS Retirement Cal Pers Employee Ret System 183.56 0 12/16/2009 Liquid Waste Fund PERS Retirement Cal Pers Employee Ret System 62.18 0 12/16/2009 Liquid Waste Fund PERS Retirement Cal Pers Employee Ret System 1,456.24 0 12/16/2009 Liquid Waste Fund PERS Retirement Cal Pers Employee Ret System 2,622.27 0 12/16/2009 Liquid Waste Fund PERS Survivor Benefit Cal Pers Employee Ret System 9.30 0 12/16/2009 Liquid Waste Fund PERS Retirement Cal Pers Employee Ret System 493.32 0 12/16/2009 Liquid Waste Fund PERS Retirement Cal Pers Employee Ret System 888.31 0 12/16/2009 Liquid Waste Fund PERS - Employer Cal Pers Employee Ret System 0.01 Check Total: 5,851.66 0 12/23/2009 Liquid Waste Fund Federal Withholding Taxes Internal Revenue Service 150.00 0 12/23/2009 Liquid Waste Fund FICA - Employee Internal Revenue Service 315.15 0 12/23/2009 Liquid Waste Fund FICA - Employee Internal Revenue Service 315.15 0 12/23/2009 Liquid Waste Fund Medicare - Employee Internal Revenue Service 73.71 0 12/23/2009 Liquid Waste Fund Medicare - Employee Internal Revenue Service 73.71 Check Total: 927.72 0 12/15/2009 Solid Waste Fund Investment Earnings Bank of America 248.67 Check Total: 248.67 0 12/28/2009 Solid Waste Fund Equipment Maintenance Automatic Data Processing, Inc 5.52 0 12/28/2009 Liquid Waste Fund Equipment Maintenance Automatic Data Processing, Inc 49.73 AP - Checks for Approval ( 01/05/2010 - 2:13 PM ) Page 2 Check Number Check Date Fund Name Account Name Vendor Name Amount Check Total: 55.25 0 12/30/2009 Liquid Waste Fund Federal Withholding Taxes Internal Revenue Service 4,142.51 0 12/30/2009 Liquid Waste Fund FICA - Employee Internal Revenue Service 52.20 0 12/30/2009 Liquid Waste Fund FICA - Employee Internal Revenue Service 52.20 0 12/30/2009 Liquid Waste Fund Medicare - Employee Internal Revenue Service 464.76 0 12/30/2009 Liquid Waste Fund Medicare - Employee Internal Revenue Service 346.43 0 12/30/2009 Liquid Waste Fund Medicare - Employee Internal Revenue Service 118.33 Check Total: 5,176.43 0 12/30/2009 Liquid Waste Fund State Withholding Taxes State of Cal Emp Dev Dept 1,392.18 Check Total: 1,392.18 0 12/30/2009 Liquid Waste Fund PERS Retirement Cal Pers Employee Ret System 101.94 0 12/30/2009 Liquid Waste Fund PERS Retirement Cal Pers Employee Ret System 34.53 0 12/30/2009 Liquid Waste Fund PERS Retirement Cal Pers Employee Ret System 183.56 0 12/30/2009 Liquid Waste Fund PERS Retirement Cal Pers Employee Ret System 62.18 0 12/30/2009 Liquid Waste Fund PERS Retirement Cal Pers Employee Ret System 1,456.24 0 12/30/2009 Liquid Waste Fund PERS Retirement Cal Pers Employee Ret System 2,622.27 0 12/30/2009 Liquid Waste Fund PERS Survivor Benefit Cal Pers Employee Ret System 9.30 0 12/30/2009 Liquid Waste Fund PERS Retirement Cal Pers Employee Ret System 493.32 0 12/30/2009 Liquid Waste Fund PERS Retirement Cal Pers Employee Ret System 888.31 0 12/30/2009 Liquid Waste Fund PERS - Employer Cal Pcrs Employee Ret System 0.01 Check Total: 5,851.66 6922 12/03/2009 Solid Waste Fund Building Maintenance 949 Storage 16.00 6922 12/03/2009 Liquid Waste Fund Building Maintenance 949 Storage 144.00 Check Total: 160.00 6923 12/03/2009 Liquid Waste Fund Employee Insurance AFLAC 565.50 Check Total: 565.50 6924 12/03/2009 Liquid Waste Fund Sewer Lateral Program #186 Angela Talpos 397.50 Check Total: 397.50 6925 12/03/2009 Solid Waste Fund Building Maintenance Bay Alarm 14.40 03 , AP - Checksle pproval ( 01 /05/2010 - 2:13 PM ) 0 Check Nor Check Date Fund Name Account Name ` Vendor Name 6925 12/03/2009 Liquid Waste Fund Building Maintenance Bay Alarm Check Total: 6926 12/03/2009 Solid Waste Fund Professional Services BHI Management Consulting 75.56 6926 12/03/2009 Liquid Waste Fund Professional Services BHI Management Consulting 196,841.10 Check Total: Check Total: 6927 12/03/2009 Solid Waste Fund Legal Services Alan R. Burns 176.00 6927 12/03/2009 Liquid Waste Fund Legal Services Alan R. Burns 176.00 6927 12/03/2009 Liquid Waste Fund Legal Services Alan R. Burns 11.00 6927 12/03/2009 Solid Waste Fund Legal Services Alan R. Burns 99.00 6927 12/03/2009 Solid Waste Fund Legal Services Alan R. Bums 6927 12/03/2009 Liquid Waste Fund Legal Services Alan R. Burns Check Total: 6928 12/03/2009 Solid Waste Fund Fiscal Services CBIZ ATA Orange County LLC 6928 12/03/2009 Solid Waste Fund Fiscal Services CBIZ ATA Orange County LLC Check Total: 6929 12/03/2009 Solid Waste Fund Prof Membership/Dues City Clerk Association of Cali 6929 12/03/2009 Liquid Waste Fund Prof Membership/Dues City Clerk Association of Cali Check Total: 6930 12/03/2009 Solid Waste Fund Office Supplies Centro Information Systems 6930 12/03/2009 Liquid Waste Fund Office Supplies Centro Information Systems Amount- 129.60 144.00 549.70 4,947.30 5,497.00 2,280.60 4,235.40 2,461.60 144.80 861.56 1,600.04 11,584.00 1,988.00 3,692.00 5,680.00 75.00 75.00 150.00 7.56 68.00 AP - Checks for Approval ( 01 /05/2010 - 2:13 PM ) Page 4 Check Total: 75.56 6931 12/03/2009 Solid Waste Fund Trash Hauler Costa Mesa Disposal 196,841.10 Check Total: 196,841.10 6932 12/03/2009 Liquid Waste Fund Sewer Maint -Pump Stn Contract C &R Drains 176.00 Check Total: 176.00 6933 12/03/2009 Solid Waste Fund Prof Membership /Dues Cal Soc of Muni Finance Office 11.00 6933 12/03/2009 Liquid Waste Fund Prof Membership/Dues Cal Soc of Muni Finance Office 99.00 AP - Checks for Approval ( 01 /05/2010 - 2:13 PM ) Page 4 Check Number Check Date Fund Name Account Name Vendor Name Amount 6934 12/03/2009 Liquid Waste Fund 6935 12/03/2009 Solid Waste Fund 6935 12/03/2009 Liquid Waste Fund Check Total: Sewer Maint -FOG Prog Contract Environmental Engr & Cont, Inc Check Total: Gas - Building Gas - Building 6936 12/03/2009 Liquid Waste Fund Engineering /Architectual Sery 6936 12/03/2009 Liquid Waste Fund Engineering /Architectual Sery 6936 12/03/2009 Liquid Waste Fund Plan Ck /Inspection- Inside 6936 12/03/2009 Liquid Waste Fund Plan Ck/I n specti on-In side 6936 12/03/2009 Liquid Waste Fund Plan Ck/Inspection- Outside 6936 12/03/2009 Liquid Waste Fund Plan Ck/Inspection- Outside 6936 12/03/2009 Liquid Waste Fund Plan Ck /Inspection -Swr Lateral 6936 12/03/2009 Liquid Waste Fund Plan Ck /Inspection -Swr Lateral 6936 12/03/2009 Liquid Waste Fund Bristol St Pump - Contract Labor 6936 12/03/2009 Liquid Waste Fund Analysis of CCTV Results #182 6936 12/03/2009 Facilities Revolving Fund District Yard 6937 6937 6938 6938 12/03/2009 Solid Waste Fund 12/03/2009 Liquid Waste Fund 12/03/2009 Solid Waste Fund 12/03/2009 Liquid Waste Fund 6939 12/03/2009 Solid Waste Fund 6939 12/03/2009 Liquid Waste Fund 6940 12/03/2009 Liquid Waste Fund 6940 12/03/2009 Liquid Waste Fund District Manager District Manager Staff Development Staff Development District Manager District Manager Sewer Maint- Water Pumps Sewer Maint- Water Pumps The Gas Company The Gas Company Check Total: Robin B. Hamers & Assoc., Inc Robin B. Hamers & Assoc., Inc Robin B. Hamers & Assoc., Inc Robin B. Hamers & Assoc., Inc Robin B. Hamers & Assoc., Inc Robin B. Hamers & Assoc., Inc Robin B. Hamers & Assoc., Inc Robin B. Hamers & Assoc., Inc Robin B. Hamers & Assoc., Inc Robin B. Hamers & Assoc., Inc Robin B. Hamers & Assoc., Inc Check Total: Donald McIntyre Donald McIntyre Check Total: Donald McIntyre Donald McIntyre 110.00 8,305.44 8,305.44 2.07 18.59 20.66 1,400.00 6,176.00 241.25 6,804.75 193.00 322.50 1,785.25 1,225.50 15,3 84.25 15,555.00 5,577.50 54,665.00 3,045.00 5,655.00 8,700.00 39.50 355.50 Check Total: 395.00 Donald McIntyre 134.75 Donald McIntyre 250.25 Check Total: 385.00 Mesa Consolidated Water Dist 17.50 Mesa Consolidated Water Dist 20.00 AP - Check *pproval ( 01/05/2010 - 2:13 PM ) 0 05 Check N1Wr Check Date Fund Name 6940 12/03/2009 Liquid Waste Fund 6941 12/03/2009 Solid Waste Fund 6941 12/03/2009 Liquid Waste Fund 6942 12/03/2009 Solid Waste Fund 6942 12/03/2009 Liquid Waste Fund 6943 12/03/2009 Solid Waste Fund 6943 12/03/2009 Liquid Waste Fund 6944 12/03/2009 Facilities Revolving Fund 6945 12/03/2009 Liquid Waste Fund 6946 12/03/2009 Solid Waste Fund 6946 12/03/2009 Liquid Waste Fund 6947 12/03/2009 Liquid Waste Fund 6947 12/03/2009 Liquid Waste Fund 6947 12/03/2009 Liquid Waste Fund 6947 12/03/2009 Solid Waste Fund 6947 12/03/2009 Liquid Waste Fund 6947 12/03/2009 Liquid Waste Fund 6947 12/03/2009 Solid Waste Fund 6947 12/03/2009 Liquid Waste Fund 6947 12/03/2009 Liquid Waste Fund AP - Checks for Approval ( 01/05/2010 - 2:13 PM ) Account Name • Vendor Name Sewer Maint- Water Pumps Mesa Consolidated Water Dist Check Total: MultiMed/Blueprint/Copies /Sub The Orange County Register MultiMed/Blueprints /Copies /Sub The Orange County Register ® Amount 17.50 55.00 2.39 21.54 Page 6 Check Total: 23.93 Office Supplies Office Depot 10.80 Office Supplies Office Depot 97.24 Check Total: 108.04 Building Maintenance Pacific Building Care, Inc. 45.38 Building Maintenance Pacific Building Care, Inc. 408.37 Check Total: 453.75 District Yard Robert Thorton Architects, Inc 4,219.40 Check Total: 4,219.40 Sewer Lateral Program #186 Santa Isabel LP 1,137.50 Check Total: 1,137.50 Electric - Building Southern California Edison 52.81 Electric - Building Southern California Edison 475.25 Check Total: 528.06 Life /AD &D Insurance Spec Dist Risk Mgt Authority 150.20 Dental Insurance Spec Dist Risk Mgt Authority 624.70 Long -Term Disability Spec Dist Risk Mgt Authority 288.97 Benefits Admin Costs Spec Dist Risk Mgt Authority 2.99 Benefits Admin Costs Spec Dist Risk Mgt Authority 26.81 Vision Insurance Spec Dist Risk Mgt Authority 29.36 Workers' Compensation Spec Dist Risk Mgt Authority 314.47 Workers' Compensation Spec Dist Risk Mgt Authority 597.50 Swr Maint - Workers Comp Spec Dist Risk Mgt Authority 2,232.74 Page 6 Check Number Check Date Fund Name 6948 12/03/2009 Liquid Waste Fund 6949 12/03/2009 Liquid Waste Fund 6950 12/03/2009 Liquid Waste Fund 6950 12/03/2009 Liquid Waste Fund 6950 12/03/2009 Liquid Waste Fund 6951 12/03/2009 Liquid Waste Fund 6951 12/03/2009 Liquid Waste Fund 6951 12/03/2009 Liquid Waste Fund 6951 12/03/2009 Liquid Waste Fund 6951 12/03/2009 Liquid Waste Fund 6951 12/03/2009 Liquid Waste Fund 6951 12/03/2009 Liquid Waste Fund 6957 12/17/2009 Solid Waste Fund 6957 12/17/2009 Liquid Waste Fund 6958 12/17/2009 Liquid Waste Fund 6959 12/17/2009 Liquid Waste Fund 6959 12/17/2009 Liquid Waste Fund 6959 12/17/2009 Solid Waste Fund 6959 12/17/2009 Liquid Waste Fund 6959 12/17/2009 Solid Waste Fund 6959 12/17/2009 Liquid Waste Fund 6959 12/17/2009 Solid Waste Fund Account Name Vendor Name Amount Misc Swr Wk #164 -Copt Svc Misc Swr Wk #164 -font Svc Misc Swr Wk #164 -Cont Svc Misc Swr Wk#164 -font Svc Misc Swr Wk 4164 -font Svc Misc Swr Wk #164 -font Svc Misc Swr Wk #164 -Cont Svc Telephone Telephone Professional Services Walters Wholesale Electric Co. Walters Wholesale Electric Co. Walters Wholesale Electric Co. Walters Wholesale Electric Co. Walters Wholesale Electric Co. Walters Wholesale Electric Co. Walters Wholesale Electric Co. AT &T AT &T Bruce Mattern Sewer Maint- Material /Supplies Check Total: 4,267.74 Sewer Lateral Program #186 Steve Hufford 1,800.00 Travel/Meals /Lodging Check Total: 1,800.00 Deferred Compensation - 457 VantagePoint Transfer Agents 280.00 Travel/Meals /Lodging Check Total: 280.00 Deferred Medical -RHS- Employee VantagePoint Transfer Agents 263.74 Deferred Medical -RHS- Employee VantagePoint Transfer Agents 193.26 Deferred Medical -RHS- Employee VantagePoint Transfer Agents 70.48 Misc Swr Wk #164 -Copt Svc Misc Swr Wk #164 -font Svc Misc Swr Wk #164 -Cont Svc Misc Swr Wk#164 -font Svc Misc Swr Wk 4164 -font Svc Misc Swr Wk #164 -font Svc Misc Swr Wk #164 -Cont Svc Telephone Telephone Professional Services Walters Wholesale Electric Co. Walters Wholesale Electric Co. Walters Wholesale Electric Co. Walters Wholesale Electric Co. Walters Wholesale Electric Co. Walters Wholesale Electric Co. Walters Wholesale Electric Co. AT &T AT &T Bruce Mattern Sewer Maint- Material /Supplies Bank of America Sewer Maint - Equipment Maint Bank of America Travel /Meals /Lodging Bank of America Travel/Meals /Lodging Bank of America Travel/Meals /Lodging Bank of America Travel /Meals /Lodging Bank of America. Travel/Meals /Lodging Bank of America Check Total: Check Total Check Total: Check Total: AP - Check 0pproval ( 01 /05/2010 - 2:13 PM) 7 527.48 173.68 32.53 1,194.58 27.75 53.76 12.07 48.79 1,543.16 6.15 55.31 61.46 1,396.50 1,396.50 131.81 75.00 16.72 150.48 21.86 196.73 1098 Check NjOr Check Date Fund Name Account Name Vendor Name Amount 6959 12/17/2009 Liquid Waste Fund Travel/Meals/Lodging Bank of America 98.86 . 6959 12/17/2009 Solid Waste Fund Travel/Meals /Lodging Bank of America 2.00 6959 12/17/2009 Liquid Waste Fund Travel /Meals /Lodging Bank of America 17.95 6959 12/17/2009 Solid Waste Fund Travel /Meals /Lodging Bank of America 2.40 6959 12/17/2009 Liquid Waste Fund Travel /Meals /Lodging Bank of America 21.60 6959 12/17/2009 Solid Waste Fund Travel/Meals /Lodging Bank of America 9.76 6959 12/17/2009 Liquid Waste Fund Travel/Meals /Lodging Bank of America 87.88 6959 12/17/2009 Solid Waste Fund Building Maintenance Bank of America 6.72 6959 12/17/2009 Liquid Waste Fund Building Maintenance Bank of America 60.48 6959 12/17/2009 Liquid Waste Fund Sewer Maint- Equipment Maint Bank of America 75.00 6959 12/17/2009 Liquid Waste Fund Postage Bank of America 16.50 6959 12/17/2009 Solid Waste Fund Public Info /Ed/Community Promo Bank of America 10.88 6959 12/17/2009 Liquid Waste Fund Public Info /Ed/Community Promo Bank of America 97.87 6959 12/17/2009 Liquid Waste Fund Equipment Maintenance Bank of America 75.00 6959 12/17/2009 Liquid Waste Fund Equipment Maintenance Bank of America 75.00 6959 12/17/2009 Liquid Waste Fund Equipment Maintenance Bank of America 75.00 6959 12/17/2009 Liquid Waste Fund Sewer Maint - Equipment Maint Bank of America 179.75 6959 12/17/2009 Liquid Waste Fund Sewer Maint- Equipment Maint Bank of America 67.08 6959 12/17/2009 Liquid Waste Fund Public Info /Ed/Community Promo Bank of America 152.68 6959 12/17/2009 Solid Waste Fund Public Info /Ed/Community Promo Bank of America 16.97 Check Total: 1,752.96 6960 12/17/2009 Liquid Waste Fund Prof Membership/Dues California Assoc of Sanitation Agencies 8,000.00 Check Total: 8,000.00 6961 12/17/2009 Liquid Waste Fund Sewer Lateral Program #186 Catherine Couch 1,800.00 Check Total: 1,800.00 6962 12/17/2009 Liquid Waste Fund Public Info /Ed/Community Promo City of Costa Mesa 250.00 Check Total: 250.00 6963 12/17/2009 Solid Waste Fund Recycling/Disposal CR Transfer, Inc. 153,497.56 6963 12/17/2009 Solid Waste Fund Recycling/Disposal CR Transfer, Inc. 9,716.06 Check Total: 163,213.62 6964 12/17/2009 Solid Waste Fund Prof Membership /Dues California Special Dist Assoc 2,044.00 6964 12/17/2009 Liquid Waste Fund Prof Membership /Dues California Special Dist Assoc 2,044.00 AP - Checks for Approval ( 01/05/2010 - 2:13 PM ) Page 8 Check Number Check Date Fund Name Account Name Vendor Name Amount Check Total: 4,088.00 6965 12/17/2009 Solid Waste Fund Staff Development Cal Soc of Muni Finance Office 35.00 6965 12/17/2009 Liquid Waste Fund Staff Development Cal Soc of Muni Finance Office 315.00 6965 12/17/2009 Solid Waste Fund Staff Development Cal Soc of Muni Finance Office 35.00 6965 12/17/2009 Liquid Waste Fund Staff Development Cal Soc of Muni Finance Office 315.00 6965 12/17/2009 Solid Waste Fund Staff Development Cal Soc of Muni Finance Office 40.50 6965 12/17/2009 Liquid Waste Fund Staff Development Cal Soc of Muni Finance Office 364.50 Check Total: 1,105.00 6966 12/17/2009 Solid Waste Fund Household Hazardous Waste Curbside, Inc. 1,774.05 Check Total: 1,774.05 6967 12/17/2009 Liquid Waste Fund Sewer Lateral Program #186 David Cometa 1,800.00 Check Total: 1,800.00 6968 12/17/2009 Liquid Waste Fund Sewer Lateral Program #186 Doris Smith 810.00 Check Total: 810.00 6969 12/17/2009 Facilities Revolving Fund District Yard Enovity, Inc. 2,070.00 Check Total: 2,070.00 6970 12/17/2009 Liquid Waste Fund Sewer Lateral Program #186 Eric Dodds 1,800.00 Check Total: 1,800.00 6971 12/17/2009 Solid Waste Fund Building Maintenance F.M. Thomas Air Condittioning, 15.30 6971 12/17/2009 Liquid Waste Fund Building Maintenance F.M. Thomas Air Condittioning, 137.70 Check Total: 153.00 6972 12/17/2009 Solid Waste Fund Public Info /Ed/Community Promo Gladwell Governmental Services 48.00 6972 12/17/2009 Liquid Waste Fund Public Info /Ed /Community Promo Gladwell Governmental Services 432.00 Check Total: 480.00 6973 12/17/2009 Liquid Waste Fund Sewer Maint - Material /Supplies Golden Bell Products, Inc. 1,495.31 AP - Check *pproval ( 01 /05/2010 - 2:13 PM) �9 Check Nor Check Date Fund Name Account Name ® 12/17/2009 � 6976 12/17/2009 Liquid Waste Fund 6977 Vendor Name Amount 6977 12/17/2009 Liquid Waste Fund 6977 Check Total: 1,495.31 6974 12/17/2009 Liquid Waste Fund Misc Swr Wk#164 -Cont Svc Home Depot Credit Services 101.27 6974 12/17/2009 Liquid Waste Fund Sewer Maint- Material/Supplies Home Depot Credit Services 21.77 6974 12/17/2009 Liquid Waste Fund Sewer Maint -Small Tools /Eq Home Depot Credit Services 53.67 6974 12/17/2009 Liquid Waste Fund Sewer Maint -Small Tools /Eq Home Depot Credit Services 34.77 6975 12/17/2009 Facilities Revolving Fund 6976 12/17/2009 Liquid Waste Fund 6976 12/17/2009 Liquid Waste Fund 6977 12/17/2009 Liquid Waste Fund 6977 12/17/2009 Liquid Waste Fund 6977 12/17/2009 Liquid Waste Fund 6977 12/17/2009 Liquid Waste Fund 6978 12/17/2009 Solid Waste Fund 6978 12/17/2009 Liquid Waste Fund Check Total: District Yard Howard S. Wright Constructors Check Total: Sewer Maint- Water Pumps Irvine Ranch Water District Sewer Maint- Water Pumps Irvine Ranch Water District Check Total: Capital Outlay ITT Water & Wastewater U.S.A. Capital Outlay ITT Water & Wastewater U.S.A. Capital Outlay ITT Water & Wastewater U.S.A. Capital Outlay ITT Water & Wastewater U.S.A. Public Info/Ed/Community Promo King Badge & Button Comp Public Info/Ed/Community Promo King Badge & Button Comp Check Total: 211.48 132,446.00 132,446.00 7.75 5.68 13.43 9,585.51 2,164.31 712.53 65.32 12,527.67 15.28 137.50 AP - Checks for Approval ( 01/05/2010 - 2:13 PM ) Page 10 Check Total: 152.78 6979 12/17/2009 Solid Waste Fund Building Maintenance Lloyd Pest Control 7.00 6979 12/17/2009 Liquid Waste Fund Building Maintenance Lloyd Pest Control 63.00 Check Total: 70.00 6980 12/17/2009 Solid Waste Fund District Manager Donald McIntyre 2,362.50 6980 12/17/2009 Liquid Waste Fund District Manager Donald McIntyre 4,387.50 Check Total: 6,750.00 6981 12/17/2009 Solid Waste Fund Staff Development Donald McIntyre 134.75 6981 12/17/2009 Liquid Waste Fund Staff Development Donald McIntyre 250.25 AP - Checks for Approval ( 01/05/2010 - 2:13 PM ) Page 10 Check Number Check Date Fund Name Account Name Vendor Name Amount Check Total: 385.00 6982 12/17/2009 Liquid Waste Fund Sewer Maint- Water Pumps Mesa Consolidated Water Dist 15.00 Check Total: 15.00 6983 12/17/2009 Liquid Waste Fund Sewer Lateral Program #186 Mike Wilson 1,800.00 Check Total: 1,800.00 6984 12/17/2009 Solid Waste Fund Office Supplies Neopost 22.19 6984 12/17/2009 Liquid Waste Fund Office Supplies Neopost 199.65 Check Total: 221.84 6985 12/17/2009 Liquid Waste Fund Sewer Maint - Equipment Maint Nextruk 115.26 Check Total: 115.26 6986 12/17/2009 Liquid Waste Fund Misc Swr Wk #164 -Cont Svc Orange Coast Electric 3,745.00 Check Total: 3,745.00 6987 12/17/2009 Solid Waste Fund Medical /Employment Services Occu -Med 9.00 6987 12/17/2009 Liquid Waste Fund Medical /Employment Services Occu -Med 81.00 Check Total: 90.00 6988 12/17/2009 Solid Waste Fund Office Supplies Office Depot 2.52 6988 12/17/2009 Liquid Waste Fund Office Supplies Office Depot 22.64 6988 12/17/2009 Solid Waste Fund Office Supplies Office Depot 9.48 6988 12/17/2009 Liquid Waste Fund Office Supplies Office Depot 85.28 6988 12/17/2009 Solid Waste Fund Office Supplies Office Depot -2.75 6988 12/17/2009 Liquid Waste Fund Office Supplies Office Depot -24.79 6988 12/17/2009 Solid Waste Fund Office Supplies Office Depot 1.15 6988 12/17/2009 Liquid Waste Fund Office Supplies Office Depot 10.30 6988 12/17/2009 Solid Waste Fund Office Supplies Office Depot 5.72 6988 12/17/2009 Liquid Waste Fund Office Supplies Office Depot 51.44 6988 12/17/2009 Solid Waste Fund Office Supplies Office Depot 3.44 6988 12/17/2009 Liquid Waste Fund Office Supplies Office Depot 30.91 6988 12/17/2009 Solid Waste Fund Office Supplies Office Depot 5.60 6988 12/17/2009 Liquid Waste Fund Office Supplies Office Depot 50.40 1 1 AP - Check pproval ( 01 /05/2010 - 2:13 PM) Check Nor Check Date Fund Name Account Name � Vendor Name • Amount 6989 12/17/2009 Solid Waste Fund 6989 12/17/2009 Liquid Waste Fund 6990 12/17/2009 Liquid Waste Fund 6991 12/17/2009 Facilities Revolving Fund 6992 12/17/2009 Solid Waste Fund 6992 12/17/2009 Liquid Waste Fund 6993 12/17/2009 Solid Waste Fund 6993 12/17/2009 Solid Waste Fund 6993 12/17/2009 Solid Waste Fund 6993 12/17/2009 Solid Waste Fund 6994 12/17/2009 Solid Waste Fund 6994 12/17/2009 Liquid Waste Fund 6994 12/17/2009 Liquid Waste Fund 6995 12/17/2009 Solid Waste Fund 6995 12/17/2009 Liquid Waste Fund 6996 12/17/2009 Liquid Waste Fund Check Total: Travel /Meals /Lodging Bob Ooten Travel /Meals/Lodging Bob Ooten Check Total: Bristol St Pump - Contract Labor Paulus Engineering Check Total: District Yard Robert Thorton Architects, Inc Check Total: Travel /Meals /Lodging Arlene Schafer Travel/Meals /Lodging Arlene Schafer Check Total: Sharps Program Stericycle Sharps Program Stericycle Sharps Program Stericycle Sharps Program Stericycle Check Total: Professional Services Technology Resource Cntr, Inc. Professional Services Technology Resource Cntr, Inc. Professional Services Technology Resource Cntr, Inc. Check Total: Building Maintenance Trimco Landscape Building Maintenance Trimco Landscape Check Total: Contract Services Underground Service Alert/SC Check Total: 251.34 1.82 16.33 18.15 199,699.79 199,699.79 8,439.29 8,439.29 11.42 102.82 114.24 279.06 267.36 170.55 340.79 1,057.76 90.63 815.62 1,160.00 2,066.25 18.10 162.90 181.00 132.50 AP - Checks for Approval ( 01/05/2010 - 2:13 PM) Page 12 132.50 Check Number Check Date Fund Name Account Name Vendor Name Amount 6997 12/17/2009 Liquid Waste Fund Deferred Compensation - 457 VantagePoint Transfer Agents 430.00 Check Total: 430.00 6998 12/17/2009 Liquid Waste Fund 6998 12/17/2009 Liquid Waste Fund 6998 12/17/2009 Liquid Waste Fund 6999 12/17/2009 Liquid Waste Fund 7000 12/30/2009 Solid Waste Fund 7000 12/30/2009 Liquid Waste Fund 7001 12/30/2009 Solid Waste Fund 7001 12/30/2009 Liquid Waste Fund 7002 12/31/2009 Solid Waste Fund 7002 12/31/2009 Liquid Waste Fund 7002 12/31/2009 Solid Waste Fund 7002 12/31/2009 Liquid Waste Fund Deferred Medical -RHS- Employee VantagePoint Transfer Agents Deferred Medical - RHS - Employee VantagePoint Transfer Agents Deferred Medical - RHS - Employee VantagePoint Transfer Agents Check Total: Misc Swr Wk #164 -font Svc Walters Wholesale Electric Co. Check Total: District Manager District Manager District Manager District Manager Building Maintenance Building Maintenance Building Maintenance Building Maintenance Donald McIntyre Donald McIntyre Donald McIntyre Donald McIntyre 949 Storage 949 Storage 949 Storage 949 Storage Check Total: Check Total: Check Total: Report Total: 278.50 208.02 70.48 557.00 32.96 32.96 2,100.00 3,900.00 6,000.00 115.50 214.50 330.00 11.00 99.00 16.00 144.00 270.00 922,308.27 AP - Checks *pproval ( 01/05/2010 - 2:13 PM ) 0 013 0 Meeting Date Item Number 1 01/28/10 V. 16. COST A �f�sA SA�Jr7AR`�LDrs7Rlc�r .an Independent Spen'alNis[nce Memorandum To: Via: From: Date: Subject: Board of Directors Scott Carroll, General Manager Sherry Kallab, Administration Manager January 28, 2010 Directors' Compensation and Reimbursement of Expenses, December 2009 Summary Staff is providing the Board with the Directors' compensation and reimbursement of expenses for the month of December 2009. Staff Recommendation Staff recommends the Board approve and ratify the Directors' compensation and reimbursement of expenses for the month of December 2009. Analysis The Directors have submitted valid and supporting documentation for the following payments: Board Member Meetings Compensation Mileage President Shafer ISDOC $ 221 $ 5.67 SDRMA $ 221 WACO $ 221 City of Costa - A Roeder $ 221 $ 5.67 CMSD - PH $ 221 Vice President OCSD $ 221 $ 3.85 Ooten WACO $ 221 $ 3.85 CMSD Recycling Meeting $ 221 CMSD Sewer System Committee $ 221 CMSD Board Meeting $ 221 $ 3.85 (Protecting our community's heafth by proving solid waste andsewer coffection services crosdca.gov a .} Board of Directors January 28, 2010 Page 2 of 2 Legal Review None. Financial Review The total reimbursements for the month of December 2009 is $4,221.89 Committee Recommendation Not applicable Public Notice Process Copies of this report are on file with the entire agenda packet at District Headquarters. Alternative Actions 1. Refer the matter back to staff Financial Review Approved Legal Review Approved OCSD Board Meeting $ 221 Director CMSD Board Meeting $ 221 Monahan Director - CMSD Sewer Meeting $ 221 Ferryman CMSD Board Meeting $ 221 Director Perry WACO $ 221 CMSD Recycling Meeting $ 221 CMSD Sewer Meeting $ 221 CMSD Board Meeting $ 221 Mesa Consolidated Water Dist $ 221 Legal Review None. Financial Review The total reimbursements for the month of December 2009 is $4,221.89 Committee Recommendation Not applicable Public Notice Process Copies of this report are on file with the entire agenda packet at District Headquarters. Alternative Actions 1. Refer the matter back to staff Financial Review Approved Legal Review Approved .wry .� •�� '� ;, � -. 1 N H m � � DATE OiF EV�M CA ��q Stan >•.rwra�:rvxv rrS;'K�''r�"'�� /�'.'•` ->� -{y'. . - +.4+i•P. �.R� _ S __ t • • - . a , ,M b + *Can be uW for prWmb -- aub an vmf an MA linty ane air We. N a U. - CafcW�foe� _ f. miBes at 55.0 cert per mite a K--" naN.O _ 2. TOM meats rn a _�L aeys aVendanoe aI $ I.00 �f e�y - - f 4-a —per+ ua — 4. IMleOng n _ k^ 5. Other Ln TOW - s . l� 5. o O Fu SignMtant polou learned of hgnsi. Ib the Dimond and its C��re+M.�E�eFrt u. -- rwepaym: ni �• ri o, report o!D Ri9@t>ilgts at public at an naict - - m ftgulw 808rd me@Mng-- gyrations Code, Se~ S D1.035) ft A ';sa "t4�.s"`' . . _ _ .::�i",+iwd'°' <+;- �±>t._.. -: ;'ir`.�.u'r "3'E ; 4'•?'f ��ri' � i. ..s.,. .1= "- =Z< _ _ '�•!�.:?':`.r'. _ - _ _ �� y. �...,..- -... -r o� 3 0 a • z c �i rrj co d CD 'm CL f. � I cn I w L W � O A Q1 + Atbwh at Mcsipba. 0 U. 7 • �i 0, L miles et 55.0 cents per mile 2. TOtal meals En LL ,n 3 e�aM+cA ddyaAendanoe&YS2Li.QOpierday nr 4. Meeting 2 r s^ 5. Qft1AT r. D ` CoMs� = E /l./9 Total= S _ / 1. �_ S ORMCBnt pok" yearned of bensk to the Db*ict wW ks ftepwym: �r Lam: ra --G7 Aw OAdi .�....� - 00 .. ._. -- -.. _ .. . - att,�►efed at pubflc ow r'a9'aw B4mrd rn®etlng" {Opwations Cock. Sec f n &M.0a . +mss i i r r r 11 . 1 r RIM ti HA • 1 0 U. 7 • �i 0, L miles et 55.0 cents per mile 2. TOtal meals En LL ,n 3 e�aM+cA ddyaAendanoe&YS2Li.QOpierday nr 4. Meeting 2 r s^ 5. Qft1AT r. D ` CoMs� = E /l./9 Total= S _ / 1. �_ S ORMCBnt pok" yearned of bensk to the Db*ict wW ks ftepwym: �r Lam: ra --G7 Aw OAdi .�....� - 00 .. ._. -- -.. _ .. . - att,�►efed at pubflc ow r'a9'aw B4mrd rn®etlng" {Opwations Cock. Sec f n &M.0a . +mss i i r r r Costa Mesa Sanitary District Expense Reimburs :ent Form for Directors Flame Rober J Ooten 1. Attach all receipts. DATE OF EVENT PURPOSE OR OCCASION LOCATION TRAVEL* MEAL EXPENSE OTHER cu C i ' o 5-kW 14.A. SOO C el It Lo o OL C., P KA , ULS t 0j C ekS P)J . . *Can be used for private auto as well as taxi, limo and air fare. 11. Calculation - 1. It miles at 55 cents per mile (Current Rate) 2. Total meals 3. CA days attendance at $ 221.00 per day (per Board poncY) 4. Meeting 5. Other Conference /Event: Location: Per Ordinance Flo: 55, "Board members shall provide brief reports on meetings attended at public expense at the next regular Board meeting." (Operations Code, Section 3.01.035) (rev. 2M) Total= $ '3 Z (a Significant points learned of benefit to the District and its ratepayers: w .D Stu.ak�.� w(► A P--t& °R UD &--Z, 0 ..& "J12:4 cis rA A.& - AAA._ _ __ �J. �n i( 0 CS Q �-1 C.[ '2 01 Q `z n %A- q t k'c'al +�h. 3&1 vJo�. a Cwe. e Director Signature: C Costa Mesa Sanitary District Expense Reimbursement Form for Directors Name Rober J Ooten I. Attach all receipts. DATE OF EVENT PURPOSE OR OCCASION LOCATION TRAVEL' MEAL EXPENSE OTHER IzlZ GS o d c5 42 I 0 L w I b OLS .S "Can be used for private auto-as well as taxi, limo and air fare. II. Calculation 1. miles at 55 cents per mile (Current Rate) 2. Total meals 3. days attendance at $ 221.00 per day (per Board policy) 4. Meeting 5. Other Conference /Event: Location: Per Ordinance No. 55, "Board members shall provide brief reports on meetings attended at public expense at the next regular Board meeting." (Operations Code, Section 3.01.035) (rev. 2f06) Total = $ Significant points learned of benefit to the District and its ratepayers: Director Signature: Costa Mesp unitary District Expense Reimburse._ iient Form for Directors Name: Gary Monahan 1. Attach all receipts. DATE OF EVENT PURPOSE OR OCCASION LOCATION TRAVEL* MEAL EXPENSE OTHER 12/17/09 CMSD Regular Board Meeting CMSD *Can be used for private auto as well as taxi, limo and air fare. II. Calculation 1. miles at 55.0 cents per mile (Current Rate) 2. Total meals 3. 1 " days attendance at $ 221.00 per day (per Board policy) 4. Meeting 5. Other Conference /Event: Location: Per Ordinance No. 55, "Board members shall provide brief reports on meetings attended at public expense at the next regular Board meeting." (Operations Code, Section 3.01.035) (rev. 1/1/09) 221.00 Total= $ 221.00 Significant points learned of benefit to the District and its ratepayers: Director Signature; Costa Mesa Saiwary District %Expense Reimbursement Form for Directors Name: m i d . I. Attach all receipts. J t � O DATE OF EVEN PURPOSE OR OCCASION LOCATION TRAVEL' MEAL EXPENSE OTHER ` 15-` Lan oa usee For private auto as well as taxi, limo ancf Air fare. li. Calculation n 1. miles at 55.0 cents per mile (Currant Rota) Z 2. Total meals Q L' 3. . days attendance at $ 221.00 per day N (per Board pdiicy) L 4. Meeting cr. 5. Other V ;a Conference/Event: LL L r, Location: 7 N m Per Ordinance fro. 55, "Board members shall provide brief reports on meetings attended at public expense at the next regular Board meeting." (Operations Code, Section 3.01.035) _ N _ I � I � V O V (rwv. Vrp9y - U Q7 o- U Total= $ �%" 0 0 Significant points learned of benefit to the District and its ratepayers: Director Signature; J Q H 0 m a rn —, r� ao �v r a U R 6 6 1 a C� 1 L u C Costa Mesa F-litary District n Expense Reimburseri._nt Form for Directors Name: A 15 /Z- I. Attach all receipts. DATE OF EVENT PURPOSE OR OCCASION LOCATION TRAVEL' MEAL EXPENSE OTHER 1.�- if l.v, 4,C,o rMct 6 O C W1 SYS I y 02, 4 T. r .ti(, C -. S - ! 1 LZ.. C vS7 -.�}- ./�-� rte. 41�- i`F,2 � y ?�L ..� ; C ,/�•� 't,rJ 'Can be used for private auto as well as taxi, limo and air tare. II. Calculation 1. miles at 58.5 cents per mile (Current Rate) 2. Total meals 3. S days attendance at $_Z21.00 per day (pu Board policy) 4. Meeting 5. Other Conference/Event., Location: Per Ordinance No. 55, "Board members shall provide brief reports on meetings attended at public expense at the next regular Board meeting." (Operations Corte, Section 3.01.035) (re•:. 2l06) r�S•ao Total= $ 1, /0 00 Significant points learned of benefit to the District and its ratepayers: Director Signature: 14 CD nL e R e n r- n i C Meeting Date Item # 01/28/10 VIII. A. - �WA, ... an Independent Special District To: Board of Directors Via: Scott Carroll, General Manager From: Sherry Kallab, Administrative Manager Date: January 28, 2010 Subject: Revised Standby Policy Summary Staff is proposing to revise the District's current Standby Policy to reflect the current practice of standby procedures. Staff Recommendation That the Board of Directors approves deleting Rule 13, Section 2 of the Personnel Rules and Regulations and replacing it with the attached revised Standby Policy. Analysis Rule 13, Section 2 of the District's Personnel Rules and Regulations state: "If an employee is assigned to duty on a standby basis, he /she shall be paid at the rate of thirteen (13) hours at his /her regular rate of compensation for each week so assigned, plus compensation for each hour worked during such standby assignment. If a holiday falls within the assigned standby week, an additional four (4) hours pay at . his /her regular rate of compensation will be given to the person assigned to standby." The District's Sewer Maintenance Supervisor is listed as the contact for sewer emergencies. However, the District does not require any restrictions on the supervisor for being on standby. For instance, the supervisor does not have to stay in close proximity to Costa Mesa. In the event the supervisor is unavailable to respond to an emergency, he will contact C &R Drains. When supervisor does respond to emergencies after regular business hours and /or on weekends and /or holidays he is eligible to receive overtime pay for the time spent on the job. Protecting our community's health andthe environment 6gproviding solidwaste andsewer collection services. zow--u.emsdcngou 4 Board of Directors January 28, 2010 Page 2 of 2 Legal Review According to Liebert Cassidy Whitmore (LCW), an employment law firm, if an organization requires its employees' extremely onerous standby procedures then those employees is eligible to receive compensation. The law does not stipulate the amount of standby pay employees are eligible to receive. Standby pay is established by organizations and it can be as low as $1.00 for every standby hour. Since the District is not requiring onerous standby procedures, the District is not required to pay any amount of standby pay. District counsel concurs with LCW legal review and has approved the attached revised standby policy. Financial Review Adopting this revised policy will have no financial impact to the District. The District will continue to pay overtime rates for employees who respond to emergencies after regular business hours and /or weekends and /or holidays. Committee Recommendation N/A Public Notice Process Copies of this report are on file with the entire agenda packet at District Headquarters. Alternative Actions 1. Refer the matter back to staff 2. Do not approve the revised Standby Policy Attachment: Revised Standby Policy Finance Review Approved Legal Review Approved • • .7 STANDBY POLICY I. Purpose To establish a procedure for standby personnel, to encourage their accountability and reliability. 11. Scope This policy applies to non - exempt employees. III. Policy The District will compensate employees overtime pay who are required by the District to respond to a call for service which is received after normal working hours. IV. Definitions Standby Period. Responding to emergency locations that occur after regular normal working hours. V. Procedure A. Scheduling 1. The General Manager will have the primary responsibility for defining those particular job functions that should be operating under this procedure, and the personnel who shall be operating as standby personnel during each standby period. 2. Standby personnel may trade scheduled standby time with other employees only with prior approval of their supervisor or the General Manager. B. Responsibilities 1. Standby personnel shall wear a cellular phone for District communication purposes during the entire standby period. 2. Standby personnel shall respond, once paged, as soon as possible to the location in need of service. 3. Standby personnel shall notify his /her supervisor of their arrival at the location. C. Compensation 0 1. If standby personnel are "called out" during a standby period, they will be compensated in accordance with overtime for the hours worked during the "call out," with the clock starting at the time of the call out, if the employee is in a District vehicle. If the employee is in a private vehicle, the clock starts when they arrive at the District and clock in. CJ • Meeting Date Item Number 01/28/10 VIII. B. TAjt�yDis"iff COSTA MESA SANI 14.4 Memorandum To: Board of Directors From: Scott Carroll, General Manager Date: January 28, 2010 Subject: Strategic Planning Session SummarV ... an Independent Special District The Board of Directors is developing a Strategic Plan that will establish the District's goals and objectives to achieve in the next five years. Staff Recommendation iThat the Board of Directors receives and files this report. Analvsis The Board of Directors is developing a Strategic Plan that will establish the District's goals and objectives to achieve in the next five years. A Strategic Plan workshop is scheduled for Saturday, February 20, 2010 from 8:30 a.m. to 3:00 p.m. The workshop will take place in District Headquarters, located at 628 W 19th Street. Legal Review None Financial Review The District has retained the services of BHI Consulting Services to help facilitate the workshop and develop the Strategic Plan. The total cost for BHI services is $24,500. 0 Protecting our community's (iealtk atuf the environment by providing solid waste andsewer collection services. zvwzv.crosdcagozl 4 Board of Directors January 28, 2010 Paqe 2 of 2 U Committee Recommendation Not applicable Public Notice Process Copies of this report are on file with the entire agenda packet at District Headquarters. Alternative Actions 1. Refer the matter back to staff • • Finance Review Approved Legal Review Approved Meeting Date Item Number 10/26/09 VIII. C. • COSTA MESA SANITARY DISTRICT RECYCLING COMMITTEE AGENDA Monday, January 25, 2010 12:00 p.m. Costa Mesa Sanitary District 628 W. 191h Street Costa Mesa, California (Directors Ooten and Ferryman) I. Recycling Committee Goals for 2009 -2010 II. Orange County Waste & Recycling Sub - Regional Meetings and Grant Program IV. 2009 Telephone Book Recycling Program V. Greeting Card Program with St. Jude's Ranch VI. Waste -Free Lunch VII. CR &R Report on Other Agencies Recycling Programs VIII. Report on Other CMSD Recycling Programs IX. Public Comments U Dated: January 20, 2010 Clerk of the District Meeiin Daie Item Number I Qi/28/10 VIII. C. 1. rr d COffA . o �an Independent 6Specia(Diastdct QVIC I r_1 roll. M4_4 To: Board of Directors Via: Scott Carroll, General Manager �,y-- From: Joan Revak, Office Manager /Clerk of the District Date: January 20, 2010 Subject: 2009 School Telephone Book Recycling Report Summary Staff is providing the Board with a final report on the 2009 School Telephone Book Recycling Program. Staff Recommendation The Board of Directors approve awards to the schools in the amount of $10,100.00 as detailed in the attached "Awards for 2009 ". Analysis As you may recall, the Board of Directors requested a revision of the participation awards due to the lackluster performance of many of the schools in the 2007 program. A minimum of one -half book per student was required to qualify for the minimum $300 participation award. Disappointingly, only eleven schools met the program's minimum requirement. Upon .recommendation of Staff in the 2008 program, the Board voted to give a participation award of $300 only to the schools collecting at least one -half book per student; a grand prize award to one school in each category, elementary, middle and high school, and an award to the schools collecting 10 -20 lbs. per student An Exceptional Effort Award was given to schools collecting over 20 lbs. per student. The same guidelines of the 2008 program were adhered to in the 2009 program. Staff recommends a grand prize in the amount of $400.00 be awarded to TeWinkle, Estancia High School and Kline Elementary School. A $500 award to St. John the Baptist School is recommended for collecting 10 -20 lbs. per student. An $800 Protecting our community ;s health by providing sot'd waste and sewer colt;ction sewices crosdcagov Staff Report for the 2009 School Telephone Book Page 2 Recycling Program Exceptional Effort Award is recommended for Harper Preschool Center, Kline School and St. Joachim Schools. Upon approval of the Board, awards totaling $10,100.00 will be distributed to the schools. This compares with $5,900 awarded in the 2008 program; however is more in keeping with awards granted in previous years. After Board approval, presentation dates will be scheduled. A summary of the program totals from inception is included. Legal Review None. Financial Review Funds were budgeted and are available to fund the monetary awards of the 2009 program. Committee Recommendation Public Notice Process Copies of this report are on file with the entire agenda packet at District Headquarters. Alternative Actions 1. Refer the matter back to staff Attachments .1. Telephone Book Recycling Contest Awards for 2009 2. Telephone Book Recycling Program Weekly Collection Data — 2009 3. Telephone Book Recycling Program 2009 Designated Use of Award 4. History of School Telephone Book Program Through 2009 Financial Review Approved Legal Review Approved 0 CMSD Telephone Book Recycling Contest Awards for 2009 10 -20 lbs. >20lbs. /Student School Name Participation Grand Per Exceptional Total Award Prize* Student ** Effnrt Award * ** award Adams School $300.00 $300.00 California School_ _ $300.00 $300.00 Charles TeWinkle School $300.00 $400.00 $700.00 Collecle Park School $300.00 $300.00 Davis School 5tH & 6th $300.00 $300.00 Estancia High School $300.00 $400.00 $700.00 Harper Preschool Center $300.00 $800.00 $1,100.00 Kaiser Elementa_ _School $300.00 $300.00 Kill brooke School $300.00 $300.00 Kline School K -8_ $300.00 $400.00 $800.00 $1,500.00 Mariners Christian_ K -6 $300.00 $300.00 Newport Heiqhts_�Iementary $300.00 $300.00 Paularino School.__ $300.00 $300.00 Pomona School $300.00 $300.00 Rea Elementary -(4-6) $300.00 $300.00 Sonora School _ $300.00 $300.00 St. Joachim Elementary School $300.00 $800.00 $1,100.00 St. John The Ba _fist K -8 $300.00 $500.00 $800.00 Wilson School _ $300.00 $300.00 Woodland Elementary School $300.00 $300.00 Total Awards $6,000.00 $1,200.00 $500.00 $2,400.00 $10,100.00 *Grand Prize Award to one school in each category, elementary, middle and high school, collecting the greatest # of lbs. per student. * *10 -20 lbs. per student. ** *Exceptional Effort Award given to schools who collect over 20 lbs. per student. 01/20/10 �S�gAN!!gq� n ♦ r ww yrpRpORAT��`9 1 nhnnc hnnlr - 3 n nni inns TELEPHONE BOOK RECYCLING PROGRAM *`µ WEEKLY COLLECTION DATA 2009 Tntal Numhar of Rnnkc CnllPrtPrl PPr WPPk nt Each Site Students Location 13 -Nov 20 -Nov 27 -Nov 4 -Dec 11 -Dec 18 -Dec TOTAL 520 jAdams School 136 408 136 272 952 407 California School 136 136 136 136 136 680 590 College Park School 136 136 136 136 30 574 440 Davis School 5th & 6th 0 0 0 575 30 605 49 Harper Preschool Center 136 136 272 25 569 611 Kaiser Elementary School 136 136 136 136 136 680 435 Kill brooke School 136 136 136 136 20 564 48 Kline School K -8 0 136 136 136 136 544 623 Mariners Christian K -6 136 136 136 1361 136 680 600 Newport Heights Elementary 136 136 136 1361 136 680 400 Paularino School 136 136 136 136 136 680 559 1 Pomona School 136 136 0 36 308 560 Rea Elementary 4 -6 5 0 136 136 136 413 530 Sonora School 136 136 136 1361 136 680 280 St. Joachim 136 408 575 408 408 136 2071 585 St. John The Baptist K -8 136 408 983 575 816 2918 �Al+i+ttier. S_ v-h.. AG AG 600 Wilson School 0 136 272 272 20 700 470 Woodland Elementary School 0 136 136 136 136 544 G96ta Mesa High SGhGGI 692 Charles TeWinkle School 136 136 0 136 136 544 1,200 jEstancia High School 136 136 408 575 1255 Rte Vi6ta High SGhGGI OCC Recycling Center 408 408 0 Total Books Collected 1637 2992 575 4247 17,049 Total i Round's Coltected 51,1'47 Tons Collected Rev. 01120110 jr X5.5 i 2009 Grand Total 25.57 Lbs /Student 5.49 5.01 2.92 4.13 34.84 3.34 3.89 34.00 3.27 3.40 5.10 1.65 2.21 3.85 22.19 14.96 3.50 3.47 2.36 3.14 f- 2009 SCHOOL TELEPHONE BOOK RECYCLING PROGRAM DESIGNATED USE OF AWARD Adams School Instructional Supplies California School Accelerated Reader Quizzes College Park School Materials /Supplies for Recycling & Garden Davis School (5th & 6th) Library Books Harper Preschool Center School Supplies Kaiser Elementary School Classroom Instructional /Supplies Killybrooke School Library Books Newport Heights Elementary Classroom Supplies Orange Coast Middle College H.S. Student Leadership & Recognition Paularino School Technology Pomona School Library, Technology & Enrichment Activities Rea Elementary (4 -6) Library Books & Classroom Supplies Sonora School Classroom Supplies Charles TeWinkle School Student Activities & Awards Whittier School Library Books & Subscriptions Wilson School Instructional Materials Woodland Elementary School Instructional Supplies Monte Vista High School Improve Technology Costa Mesa High School Awards, Assemblies & Student Based Activities Costa Mesa High School (7& 8) Student Incentives & Rewards Estancia High School Leadership Camp Christ Lutheran Elementary(K -8) Computer Technology Kline School(K -8) Smart Board Mariners Christian (K -6) Library Books Page School of Costa Mesa (K -6) Class Trips . Port Mesa Christian (K -6) Library Books St. Joachim Elementary New Computers St. John The Baptist (K -8) Technology Improvement Use of Award/2008rjr COSTA MESA SANITARY DISTRICT jv HISTORY OF SCHOOL TELEPHONE BOOK PROGRAM THROUGH 2009 # of Participating Schools 9 17 23 26 26 27 27 27 27 26 27 27 27 20 Total Pounds Collected 37,020 75,100 64,312 78,468 59,508 56,280 64,800 64,620 43,292 50,988 41,336 30,632 33,378 51,147 $ Awards $3,850 $7,800 $8,833 $9,736 $9,899 $10,005 $10,554 $10,239 $10,097 $10,673 $12,130 $13,743 $5,900 $10,100 01/20/10 A • Meeting Date Item Number 01/28/10 • . � I I Memorandum To: Board of Directors ... are Independent Spedal District Via: Scott Carroll, General Manager From: Robin B. Harriers, District Engineer Date: January 28, 2010 Subject: WDR Seminar 2/18/2010 Summary The enclosed flyer outlines the next Waste Discharge Requirements (WDR) education seminar scheduled for February 18, 2010 where the subject matter is construction inspection. Staff Recommendation The Board of Directors receives and files this report. Analysis District inspectors and certain staff members will be attending this informative seminar. Attached is a copy of the seminar's announcement. The District Engineer runs the quarterly education program where seminars of various topics are attended by WDR staff, engineers, and maintenance personnel from agencies throughout Southern California. Legal Review None Financial Review There are no costs to the District for staff attending these seminars. Protecting our community's health and the envirotiwnt by providing solid waste and sewer collection serr..)ic es. u.WAV.crosdcagov F Board of Directors January 28, 2010 Page 2of2 Committee Recommendation The Sewer System Committee will be reviewing this item on January 19, 2010. Any recommendations from the committee will be presented to the Board at tonight's meeting. Public Notice Process Copies of this report are on file with the entire agenda packet at District Headquarters. Alternative Actions 1. Direct staff not to attend this seminar and consider other education opportunities Attachments: Flyer from Orange County Waste Discharge Requirements (WDR) Steering Committee r -1 LA U Finance Review Approved Legal Review Approved Meeting Dj Item Numbe 01128110 I IX. A. Another in a series of Sewer System Education Seminars hosted by the Orange County Waste Discharge Requirements (WDR) Steering Committee.... � N PUBLIC WORKS CONSTRUCTION INSPECTION HOSTED BY Terry Krie Sr. Construction Inspector Supervisor Orange County Sanitation District Subject: ➢ The Public Work's Construction Inspector ➢ Safety and Public Impacts ➢ Records and Reports ➢ Quality Control & Quality Assurance ➢ Personal Development, Training, and Lessons Learned ➢ Question and answers Attendance by Program Managers, Resident Engineers, Construction Inspectors, and WDR General group members is recommended CWEA contact hours have been approved for this seminar /workshop Date &Time: Thursday, February 18, 2010 from 9:30 -11:30 AM Location: Courtyard Center 12732 Main Street, Garden Grove, CA (West of Euclid, between Garden Grove Blvd & Lampson) Please arrive early as the program will begin at 9:30 A.M. 0 Meetinq Date Item Number 01/28/10 IX. B. la "1M44 .11 .11 ° an Independent Specia[Distli°ct To: Board of Directors Via: Scott Carroll, General Manager From: Robin B. Hamers, District Engineer Date: January 28, 2010 Subject: Project #129 Bristol Street Sewer Update Summary Staff is providing the Board with an update on this capital improvement project. The purpose of the project is to upsize the existing 8" VCP sewer to 15" VCP sewer to handle the increase in flows from the rezoning of the east Santa Ana Heights area. Staff Recommendation The Board of Directors receives and files this report. Analysis The purpose of this project is to upsize the existing 8" VCP sewer to 15" VCP sewer to handle the increase in flows from the rezoning of the east Santa Ana Heights area. Construction is nearly complete, with the remaining item being restoration of golf course property used to store equipment. Recently, the contractor, Paulus Engineering, and the District are in disagreement over the change orders submitted by Paulus Engineering. The contractor submitted change orders totaling over $280,000, which were generally rejected by letter written by the Attorney for the District and the District Engineer. In subsequent letter, the District offered to settle a portion of the change orders and is awaiting response from Paulus Engineering. Finally, the District is awaiting word from the Orange County Development Agency (OCDA) as to whether they will approve an amendment to the 3 -Party Agreement in order to fund design and construction of the remaining 1/3 of the sewer line upsizing. Protecting our community's health. and the environment by providing sot d waste andsewer collection sem*es. www.crosdca..jov Board of Directors January 28, 2010 Page 2 of 2 The project had to be halted due to the close proximity of an IRWD water line to the sewer line. The water line records did not indicate the true location of the line. Legal Review None Financial Review A provision in the 3 -Party Agreement allows OCDA to obligate the District to fund change orders in excess of 5% of the base contract bid. 5% of the $775,048 contract is $38,752. However, meetings have been held with OCDA staff, and Paulus Engineering's practices of submitting excessive change orders is occurring in other OCDA contracts so there is a possibility OCDA may agree to fund the final change order amount. The District Engineer plans on submitting a request to OCDA to fund the change order amount after District Counsel and District Staff determine a possible agreeable settlement amount. After progress payment number 3, the District has paid the contractor $466,762.42. Committee Recommendation 0 The Sewer System Committee will be reviewing this item on January 19, 2010. An Y g rY Y recommendations from the committee will be presented to the Board at tonight's meeting. Public Notice Process Copies of this report are on file with the entire agenda packet at District Headquarters. Alternative Actions 1. Refer the matter back to staff. Attachment: Letters from Paulus Engineering n U Finance Review Approved Legal Review Approved C� • Meeting Date Item Number 01/28/10 December 21, 2009 Mr. Roger Betten Paulus Engineering, Inc. 2871 East Coronado Anaheim, CA 92806 RE: CMSD #129 Bristol Street Sewer Proposed Change Orders 10 -27 Dear Roger: The Costa Mesa Sanitary District tentatively agrees with your request for change order compensation for Change Orders 11, 14, 17, 18, 20, 21, 26 and 27 subject to limiting the amounts to direct costs only, per the contract. In the case of Change Order No. 17, the District agrees to only half the direct cost and on Change Order No. 27, the District accepts the credit for no second T -Cut for asphalt re- paving. The District provides the attached spreadsheet as a work -in- progress calculation of the direct costs. If you agree with these calculations for the direct costs, the District will process another progress payment. This will serve to narrow the dispute down to the change order requests the District rejected. Once again, please re- calculate the direct costs for the change order requests noted above or advise if you accept the amounts shown in the table. Please call me at (714) 293 -2727 (cell) if you have any questions or comments. Sincerely, Robin B. Hamers District Engineer cc. Board Staff Protecting our community's heafth and the environment by providing solid waste and sewer colfection services. wz,mvxmsdcagov COSTA MESA SANITARY DISTRICT BRISTOL STREET SEWER REPLACEMENT PROJECT NO. 129 WORKSHEET: CHANGE ORDER REQUEST BY PAULUS ENGINEEERING DATE: 12/21/2009 Item No. Change Order Re uest'No. Change Order Description CMSD •Response Change:Order Amount , Approved Aino tin ,t . 10 92605 Extra 6" Asphalt Pave Back Not Approved 29,226.24 0.00 11 92616 Construct MH w/ T -Lock at STA 23 +90 Approved for direct cost only 8,900.00 8900.00 12 92603 Extra depth saw cutting Not Approved 14,920.29 0.00 13 92604 Extra 6" Asphalt Remove and Dispose Not Approved 19,055.92 0.00 14 92607 Break and rechannel existing manholes (3 each) Approved for direct cost only 21,621.66 18,615.27 15 92608 Unsuitable soil condition - pothole Not Approved 26,308.15 0.00 16 92609 Unsuitable soil condition - addition of 3/4 rock and sand Not Approved 91,857.29 0.00 17 92602 Manhole #1 connection Approved for half of direct cost only 8,000.00 3,798.60 18 92610 8" Gas - 5 conduits at STA 12 +06 Approved for direct cost only 3,322.82 2,860.80 19 92611 Storm drain & 15 VCP crossing at STA 21 +00 Not Approved 7,068.54 0.00 20 92618 Manufacture T -lock MH's not used or restock 20% Approved for direct cost only 2,042.00 2.042.00 21 92619 Material VCP Wyes, Fittings & Couplings return with 25% restock Approved for direct cost only 2,936.07 2,936.07 22 92612 Golf course grading and add concrete to trash enclosure Not Approved 1,092.74 0.00 23 92613 Extra thick AC at STA 22 +75 to 23 +90 Not Approved 5,940.61 0.00 24 92614 Communication conduit conflict. at STA 23 +00 Not Approved 9,314.18 0.00 25 92606 Unsuitable soil at STA 12 +11 to 13 +80 Not Approved 3,499.74 0.00 26 92615 4" grind & pave saw cut area from STA 23 +75 to 29 +75 Approved for 600'x 4'wide x $6.25 / SF 27,283.08 15,000.00 27 92617 Credit for asphalt tee cut Approved - 13,609.03 - 13,609.03 Total 268,78030 40,543 71 0 • • To: Board of Directors Via: Scott Carroll, General Manager Meeting Date Item Number 01!28110 A IX. C. mwal J ... an Independent ,special District From: Robin B. Hamers, District Engineer Date: January 28, 2010 Subject: Inflow Reduction Program Summary The State Water Resources Control Board and the Orange County Sanitation District requires agencies to develop programs that prevent Infiltration and Inflow (1 /1) from entering sewer systems. This report is an update of the District's 1/1 Program. Staff Recommendation The Board of Directors receives and files this report. Analysis Infiltration is ground water entering into- sewer lines through cracks and /or separated joints. After recently televising the District's system, the system was found to be in good condition with no measureable infiltration. Inflow is surface water entering from manholes or from illegal connections. The District's Inflow Reduction Program is an attempt to reduce the amount of surface water entering the sewer system. Staff believes plugging and sealing manholes is the best course of action to prevent inflow; however, not all manholes will be plugged and sealed in order to allow the sewer. system to function properly. To date, staff has plugged and sealed an. additional 650 manholes bringing the total to approximately 1250 manholes sealed out of approximately 4,650 manholes District wide. On January 6, 2010, staff met with Fairgrounds staff and requested elimination of the three remaining sewer drains open to the sky (sheep wash down, horse wash down, Protecting our community's health and the environment by providing solid waste and sewer collection ,services. www.crosdcagov Board of Directors January 28, 2010 Paqe 2 of 2 and maintenance area) and also requested ceasing draining flooded parking areas by opening private manholes. Fairground staff has agreed to cooperate to the request. The District is an agency proactively reducing 1/1 and believes the experience may assist other agencies. Additionally, the District Engineer agrees with OCSD Engineers that 1/1 reduction should be regular subject matter for the OC Waste Discharge Requirements (WDR) General Group. The District Engineer and WDR Chairman will use a questionnaire to ascertain the progress of member agency 1/1 reductions. The District Engineer prepared the attached first draft questionnaire. Legal Review None Financial Review Plugging and sealing manholes takes between 5 minutes and 30 minutes depending on whether the ring is also sealed and the location of the manhole with respect to traffic. The cost to seal 1,250 manholes. is approximately $25,000. Committee Recommendation The Sewer System Committee will be reviewing this item on January 19, 2010. Any recommendations from the committee will be presented to the Board at tonight's meeting. Public Notice Process Copies of this report are on file with the entire agenda packet at District Headquarters. Alternative Actions 1. Refer the matter back to staff for more information Attachment: 1/1 Questionnaire Form Finance Review Approved Legal Review Approved ORANGE COUNTY SANITATION DISTRICT MEMBER AGENCY QUESTIONNAIRE .W INFILTRATION & INFLOW (1 /1) Developed by the Orange County WDR Steering Committee Please return by March 1, 2010 Questions? Please Call Patrick McNelly Principal Staff Analyst (714) 593 -7163 Introduction/Purpose The Orange County Sanitation District (OCSD) receives significant rainwater, surface water runoff, and underground water in its trunk sewers and treatment plants during the winter months. Dry weather flows usually never exceed 240 MGD (million gallons per day), however, wet weather flows have approximated 480 MGD. The excess water places a severe operational and financial strain on OCSD facilities. Instead of designing OCSD sewer facilities for wastewater flows plus a small percentage of infiltration and inflow (1 /1), OCSD is forced to design for disproportionally high flows that greatly increase construction and operational costs. The purpose of this questionnaire is to ascertain the progress of the member agency (MA) efforts in reducing 1/1 and to notify the MAs the Orange County WDR Steering Committee is committed to assisting OCSD and the MAs in significantly reducing 1 /I. Definitions I/I The combined total of Infiltration and Inflow. Infiltration The occurrence of underground water migrating into a sewer line through cracks or holes in the pipe, or through separated joints, or through cracks in manhole walls. When the underground water table elevation is above the elevation of the sewer main or lateral, the sewer is effectively submerged and the water exerts pressure on all sides of the sewer and will force its way into the sewer or manhole through any opening. The water table elevation may vary depending on the amount of rain during the year, however, if a sewer is below the water table elevation all year long, and if there is any opening in the sewer or manhole, infiltration is likely to occur 24 hours a day, all year long. Inflow Inflow is the occurrence of rainwater, sprinkler water, or other surface water runoff entering the sewer system at ground level through the vent holes in a manhole cover, or entering the sewer through the space between the manhole ring and cover, or through illegal storm drain connections to the sewer system. Examples of inflow are flooded streets where standing water over a I anhole cover enters through the vent holes and space between the ring and cover; or water in an alley vee gutter flowing into the manhole cover and entering the sewer; or a residence with a backyard that collects water connecting a back yard surface drain to the sewer; or an agency draining a flooded intersection by pulling off a manhole cover. Regulatory Requirements The State of California Waste Discharge Requirements (WDR) adopted in 2006 require agencies to limit 1 /I, OCSD's Ordinance OCSD -37 prohibits 1 /I, and in response to the 2006 WDR, the MAs have adopted legal authority that prohibits 1 /1. The following sections are referenced: 2006 WDR Order (iii) Legal Authority: Each Enrollee must demonstrate, through sanitary sewer system use ordinances, service agreements, or other legally binding procedures, that it possesses the necessary legal authority to: (a) Prevent illicit discharges into its sanitary sewer system (examples may include infiltration and inflow (1 /1), stormwater, chemical dumping, unauthorized debris and cut roots, etc...); OCSD Ordinance OCSD -37: 203. PROHIBITION ON SURFACE RUNOFF AND GROUNDWATER A. No person shall discharge groundwater, surface runoff, or subsurface drainage directly or indirectly to the OCSD's sewerage facilities except as provided herein. Pursuant to Section 304 or 305, et seq., the OCSD may approve the discharge of such water only when no alternate method of disposal is reasonably available or to mitigate an environmental risk or health hazard. B. The discharge of such waters shall require a Dry Weather Urban Runoff Permit or a Special Purpose Discharge Permit from the OCSD. C. If a permit is granted for the discharge of such water into a public sewer, the user shall pay the applicable charges established herein and shall meet such other conditions as required by the OCSD- 2 Responding Agency Agency Name Address Contact Person Name Phone E -Mail Available Assistance The 1/1 problem at OCSD is significant and local assistance is readily available. The following is available: • Assistance in plugging and sealing manholes. Plugs are free of charge and assistance on procedures is available. • Assistance in determining which manholes to seal. • Discussion on identifying flooded streets, alley problems, illegal connections. • Engineering advice on methods and calculations to determine actual 1 /I. • Discussion in working with CCTV results to determine infiltration. • Understanding infiltration "gushers." • Assistance on determining whether the water table is above or below the sewer system. Infiltration 1. Our Agency has , has not , televised (CCTV) 100% of the sewer mains in our jurisdiction. % televised Date the remainder will be televised 2. The CCTV results identified the following level of infiltration: significant frequent minimum 3. Number of gushers runners drippers weepers 4. Our Agency has taken the following steps regarding the Infiltration: eliminated all significant sources partially eliminated the sources have not addressed the problem Details: 5. Portion of sewer lines generally below the water table % 5 6. Describe future 1/1 projects included in Agency's yearly capital improvement program. Inflow 1. Does your Agency have Rain Ingress as shown on the attached OCSD Rain Ingress Map? Yes No 2. Does your Agency have alleys with MHs in the alley flow lines? Yes No 3. Please describe efforts to reduce inflow in alleys: 4. During significant rain events, does your Agency have flooded streets? Yes No 5. Has Agency prevented inflow using "Manhole Pans "? Yes No # of pans 6. Has Agency prevented inflow by plugging and sealing manholes? Yes No # of MHs sealed 7. Has Agency performed smoke testing? Yes No # of feet Date 6 8. Has Agency installed flow meters to identify UP Yes No Date 9. Has Agency compared wet weather pumping station run times with dry weather run times? Yes No Resu 10. Has Agency found any illegal connections such as parking lot drains or back yard drains connected to the sewer? Yes No # Fixed Other steps taken to reduce I /l: Other suggestions to reduce 1/1 7 Meeting Date Item Number 01/28/10 IX. E. WA -a 10, re 7. re roA "'11 To: Board of Directors ...an Independent Specia[District Via: Scott Carroll, General Manager From: Robin B. Hamers, District Engineer Date: January 28, 2010 Subject: Conversion of Sewer Atlas to GIS Summary Staff is providing the Board with an update on the conversion of the District's Sewer Atlas to GIS. 0 Staff Recommendation • The Board of Directors receives and files this report. Analysis The District entered into an agreement on October 26, 2009, with Environmental Engineering & Contracting (EEC) to convert the District's Sewer Atlas to GIS. This will greatly enhance access to and use of sewer information. EEC has provided all 75 atlas sheets with certain base information for CMSD Staff review. Converting the Sewer Atlas to GIS and using a Computerized Maintenance Management System (CMMS) requires on -going support, experience and expertise. Staff will need to be trained on how to operate the CMMS and update the GIS atlas. In the very near future, the District will need to consider these factors. Staff will bring this issue back to the Board for future discussion. It is estimated the District will need one - quarter to one - half full time equivalent employee (FTE) to maintain and operate the programs. Legal Review None Pro. tectirg our community s health and the environment by providing solid waste and sewer coffection services. wuw.crosdcagov Board of Directors January 28, 2010 Page 2 of 2 Financial Review The contract cost with EEC is $194,875.00. The three phases of this project are expected to be completed within budget over three fiscal years, FY 2009 -10, FY2010- 11 and FY2011 -12. The license fees for the GIS and CMMS are estimated at approximately $2,500 - $3,500 per year. It is estimated the District will need one - quarter to one -half full time equivalent employee (FTE) to maintain and operate the programs. Committee Recommendation The Sewer System Committee will be reviewing this item on January 19, 2010. Any recommendations from the committee will be presented to the Board at tonight's meeting. Public Notice Process Copies of this report are on file with the entire agenda packet at District Headquarters. Alternative Actions 0 1. Refer the matter back to staff for more information. is Finance Review Approved Legal Review Approved Meeting Date Item Number 01 /28/10 IX. F. �f TAIV("ISTRICT C®,.ST�MESA ' ...an Independent S edial Distrkt To: Via: Prom: Date: Subject: Summary Board of-Directors Scott Carroll, General Manager Robin B. Hamers, District Engineer January 28, 2010 Project #186 Sewer Lateral Assistance Program Staff is providing the Board with an update of the Districts Sewer Lateral Assistance Program. Since the Board's last update, staff has learned the necessity for a two way clean out construction standard. Staff Recommendation That the Board of Directors direct staff to draft written standards for construction of two way clean outs and report back to the Board with said standards. Analysis The program is continuing successfully but the necessity for a two way clean out construction standard has arisen. When an agency determines a particular construction practice or standard should be followed, the agency adopts a standard and includes it with their standard plans and specifications. This alleviates each and every plan submitter from having to draw the detail while also allowing District inspectors the ability to hand the detail to plumbers and contractors rather than having to explain the desired arrangement. Attached is the updated spreadsheet showing fiscal year activity to date. Also attached are draft 2 -way clean out standards. Legal Review None T'rotecting our communihj's liealtli and the environment 6y providing solid waste and sewer cotlecaam servh--is. una w.croscdcagov A Board of Directors January 28, 2009 Page 2 of 2 Financial Review Project 188 was budgeted $150,000 for FY 2009 -10 and received a carry forward from FY 2008 -09 of $32,205 for total of $182,205. Expenditures to date total $84,57973. Staff estimates 16 -24 hours are needed to draft written construction standards for construction of a two -way clean out at a cost of $1,544 to $2,316. Committee Recommendation The Sewer System Committee will be reviewing this item on January 19, 2010. Any recommendations from the committee will be presented to the Board at tonight's meeting. Public Notice Process Copies of this report are on file with the entire agenda packet at District Headquarters. Alternative Actions 1. Do not draft written standards for construction of two way clean outs. 2. Refer matter back to staff Attachments: A Sewer Lateral Assistance Program Activity Sheet B Draft Two -Way Clean Out Standards Finance Review Approved Legal Review Approved g °r N ^ Nj n- Q' I w IW�--• N O W Cfl li U-) W O 0 N Z o w U - ALHAMBRA FDRY. FRAME AND COVER A -1240 FINISHED SURFACE -, A — v. de'. v d r of i b e ° d F ....a a " � a d 4 e 4 . v e d- SEWER LATERAL 6" OR 4" SEWER PER CMSD INSPECTOR STD. WYE STD. WYE BRANCH DRAFT SEWER LATERAL GROUND LINE CLASS 560 -C -3250 N CONCRETE w• u L Il NOTES 12" 1. CLEAN OUTS WITHIN C.M.S.D. BOUNDARY SHALL BE LOCATED ON PRIVATE PROPERTY, NOT IN DETAIL- UNPAVED AREA STREET RIGHT -OF -WAY. COSTA MESA SANITARY DISTRICT A Date: Approved: 2 WAY CLEAN OUT District. Engineer - R.C.E. 31720 Drawing N Q 107 -B Li e v • �d . d v Q. ' v v V4-. d . SEWER LATERAL GROUND LINE CLASS 560 -C -3250 N CONCRETE w• u L Il NOTES 12" 1. CLEAN OUTS WITHIN C.M.S.D. BOUNDARY SHALL BE LOCATED ON PRIVATE PROPERTY, NOT IN DETAIL- UNPAVED AREA STREET RIGHT -OF -WAY. COSTA MESA SANITARY DISTRICT A Date: Approved: 2 WAY CLEAN OUT District. Engineer - R.C.E. 31720 Drawing N Q 107 -B FINISHED SURFACE DRAFT ALHAMBRA FDRY. FRAME AND COVER A -1240 17 4 v e e .e .e . 1 o„ I I 1o7 a. J Q v. , .4 d ( v N e , a W d O ° d• a' e = P a W v STD. WYE BRANCH SEWER LATERAL • °d d v 20" SQUARE NOTES: 1. CLEAN OUTS WITHIN C.M.S.D. BOUNDARY SHALL BE LOCATED ON PRIVATE PROPERTY, NOT IN STREET RIGHT -OF -WAY. 6" OR 4" SEWER PER CMSD INSPECTOR CLASS 560 -C -3250 CONCRETE STD. WYE STD. WYE BRANCH GROUND LINE CLASS 560 —C -3250 N CONCRETE cn 1 2., DETAIL- UNPAVED AREA COSTA MESA SANITARY DISTRICT Approved Date 2 WAY CLEAN OUT District Engineer - R.C.E. 31720 Drawing N-Q 107 -C J Q X w C p w 2 F-- 0. w 0 .. ...... -..-,. re.n.. -..r n n A TT NOTES: 1. CLEAN OUTS. WITHIN C.M.S.D. BOUNDARY SHALL BE LOCATED ON PRIVATE PROPERTY, NOT IN STREET RIGHT -OF -WAY. COSTA MESA SANITARY DISTRICT 2 WAY CLEAN OUT GROUND LINE CLASS 560 -C -3250 N CONCRETE 1' 12" DETAIL- UNPAVED AREA Date: District Engineer - R.C.E. 31720 a E- a 3 v LL C 2 I- Q C DRAFT Al 11A►AMMA cfl E)\/ roAAIC NOTES: 1. CLEAN OUTS WITHIN C.M.S.D. BOUNDARY SHALL BE LOCATED ON PRIVATE PROPERTY, NOT IN STREET RIGHT -OF -WAY. COSTA MESA SANITARY DISTRICT 2 WAY CLEAN OUT 2 =CTO R GROUND LINE CLASS 560 -C -3250 N CONCRETE 12" DETAIL- UNPAVED AREA Date: District Engineer - R.C.E. 31720 Drawing N-Q 107 -E Meeting Date Item Number 01/28/10 IX. G. To: Board of Directors ... an Independent Specia(Dish ict Via: Scott Carroll, General Manager From: Robin B. Hamers, District Engineer Date: January 28, 2010 Subject: Hot Spot Abatement Program Summary Staff is providing the Board with an update on the District's "Hot Spot" Abatement Program. • Staff Recommendation • The Board of Directors accepts and files this report. Analysis The District standard for cleaning the sewer system is once a year for certain areas, once every two years for certain areas, and once every three years for other areas. Between once a year and once every three years is the industry standard for agencies with comprehensive sewer maintenance programs like the District's program. Areas needing more frequent cleaning, which are known as hot spots, are cleaned as frequently as necessary. For example, the inverted siphons that run under flood control channels or commercial areas with multiple restaurants are considered hot spots. Maintaining hot spot locations is expensive and time consuming. Staff estimates approximately 92 hot spot locations exist within the District of which 10 have been successfully eliminated through this program. The District will be constructing sewer improvements under Project #183 -2 Bristol Street Sewer to eliminate another hot spot. This project is located north of Randolph and is currently in the design phase. This project entails the removal of three large sags from one section of line. Protecting our conununity`s health and the environment dyproviding solid. waste andsezuer colfection services. wukw.crosdcagov Board of Directors January 28, 2010 Page 2 of 2 Staff meets periodically to review hot spots followed by designing repairs to eliminate the hot spots. It is appropriate to schedule another meeting of the Sewer System Sub - Committee (SSSC). Legal Review None Financial Review The cost to maintain the hot spots is approximately $132,420 a year. This cost includes staffing (salaries and benefits) and equipment costs. The total project cost is estimated at $158,017 with construction costs estimated at $93,437.50. The civil engineering design cost is $15,440. Committee Recommendation The Sewer System Committee will be reviewing this item on January 19, 2010. Any recommendations from the committee will be presented to the Board at tonight's meeting. Public Notice Process • Copies of this report are on file with the entire agenda packet at District Headquarters. Alternative Actions 1. Refer the matter back to staff. 0 Finance Review Approved Legal Review Approved Memorandum To: Board of Directors Meeting Date Item Number 01/28/10 IX. H. 103" tin' ... an Independent Special District Via: Scott Carroll, General Manager From: Robin B. Hamers, District Engineer Date: January 28, 2010 Subject: Pumping Station SCADA Upgrade Summary Staff is providing the Board with an update of the SCADA system for District pumping stations. • Staff Recommendation The Board of Directors receives and files this report. Analysis The District entered into an agreement with TRC to upgrade the District's SCADA system on August 27, 2009. SCADA stands for Supervisory Control and Data Acquisition and is responsible for notifying staff when there is a pump station failure. The improvements being installed by TRC such as converting from cell phone transmitting technology to more reliable radio frequency transmitting technology along with upgrading computer hardware will minimize electronic problems and provide more secure and uninterrupted reporting. This will eliminate SSO's resulting from electronic failures. The upgrades are expected to be completed by March 31, 2010. Legal Review None Protecting our community's health andthe environment dyprovidireg solidwaste andsewer collodion services. unvun crosdcasiov Board of Directors January 28, 2010 Page 2 of 2 Financial Review The upgrade cost is $160,202.00. The project is expected to be completed within budget. Committee Recommendation The Sewer System Committee will be reviewing this item on January 19, 2010. Any recommendations from the committee will be presented to the Board at tonight's meeting. Public Notice Process Copies of this report are on file with the entire agenda packet at District Headquarters. Alternative Actions 1. Refer this matter back to staff for more information. Finance Review Approved Legal Review Approved • LJ • Meetinq date Item (dumber 01128/10 1 IX. 1. 1. 0 a-l"11%4TITOT,-11 To: Board of Directors Via: Scott Carroll, General Manager ...an Independent Specia[Distlict From: Robin B. Harriers, District Engineer Date: January 28, 2010 Subject: OCSD Offer of Area 7 Sewers Summary For several months, District staff, the City of Tustin and Orange County Sanitation District (OCSD) have been considering the relinquishment of Area 7 sewer lines, which are currently owned and operated by OCSD. The following is an update of the events to date. Staff Recommendation The Board of Directors receives and files this report. Analysis Area 7 is approximately 175.9 miles of sewer lines. Of the total, 51.5 miles are inside the City of Tustin and 124.4 miles are in the unincorporated territory of Orange County. OCSD desires to relinquish Area 7 because the sewers are small, local, sewers, not trunk or regional sewers typically owned and maintained by OCSD. The City of Tustin is considering accepting the Area 7 sewers located within City limits but not those in unincorporated County territory. If the City of Tustin only acquires Area 7 sewers located within their City limits, OCSD may re -visit offering the unincorporated sewers to the CMSD. No timeframe is available for when this may occur. Legal Review None at this time; however, if and when OCSD desires to transfer the County area sewers to the CMSD, legal review would be required. Protecting our community's health and the enznroninen.t dy providiisg sofidwaste an ,sewer coffection senv*es. u.Iww.crosdcagov Board of Directors January 28, 2010 Page 2 of 2 Financial Review The District declined to perform an engineering and financial due diligence when the City of Tustin entered the picture so a cost to maintain the sewers in total, or just the unincorporated area, is not available at this time. Apparently, there may be an existing financial study regarding owning and operating just the unincorporated sewers and the District should attempt to obtain this study. Committee Recommendation The Sewer System Committee will be reviewing this item on January 19, 2010. Any recommendations from the committee will be presented to the Board at tonight's meeting. Public Notice Process Copies of this report are on file with the entire agenda packet at District Headquarters. Alternative Actions Do not accept Area 7 sewer lines. 0 2. Refer the matter back to staff for more information. • Finance Review Approved Legal Review Approved 0 NO I • 11 N To: Board of Directors Meeting Date I Item Number 0112$/10 r FAIN111111 W � I lin" M ... an Independent ,Specaal District Via: Scoff Carroll, General Manager From: Robin B. Hamers, District Engineer Date: January 28, 2010 Subject: Project #187 District Yard Summary Staff is providing the Board with an update on the construction of the District's new corporate yard. ® Staff Recommendation • That the Board of Directors receives and files this report. Analysis Construction is continuing and is currently on schedule for completion by May 2010. On January 6, 2010, staff met with the contractor to discuss change order mark ups and indirect costs. The contract stipulates change orders are limited to direct costs only. The contractor contends that under the Public Works Construction "Greenbook" certain unforeseen and /or unanticipated change orders are eligible for mark up costs in addition to its direct costs. The contractor indicated they had seven change orders that meet the Greenbook guidelines. When the contractor was asked for the total mark up cost for the seven change orders, he indicated the total markup was approximately $3,500. Staff tentatively approved the seven change orders with their mark ups, but indicated to the contractor that change orders with markups will be reviewed and approved on a case by case basis. Staff does not desire to set a precedent of approving large mark up costs. Protecting our eommunitq's health and the environment Hy providing solid waste and.sewer coffection services. www.cnudcagov Board of Directors January 28, 2010 Page 2of2 • The contractor informed staff that if markups are not approved they will finish the work under protest and when the Yard is completed they will submit a claim against the District. Legal Review None Financial Review The total budget for the District Yard Project is $2,505,349 with expenditures of $337,728.68 to date. The chart below details is known line item costs that were not originally part of the project's budget. Committee Recommendation The Sewer System Committee will be reviewing this item on January 19, 2010. Any recommendations from the committee will be presented to the Board at tonight's meeting. Public Notice Process Copies of this report are on file with the entire agenda packet at District Headquarters. Alternative Actions 1. Direct staff not to approve future change orders with markups. 2. Refer the matter back to staff for more information. Finance Review Approved Legal Review Approved • C. Construction Contingency $43,230.92 Cost Over Budget: Robert Thornton & Assoc Revise Irrigation/Planting Irrigation/Planting Plan $420.00 Robert Thornton & Assoc Plotting & Blueprints 357.40 Robert Thornton & Assoc USGB Membership 300.00 Robert Thornton & Assoc Blueprints 3,236.11 Santa Ana Blueprint Blueprints 192.91 SCE Line Extension 393.27 Structural Observation Group Cement/Grout Inspection 8,001.00 Nikki's Flag Flagpole 1,392.10 Total Costs Over Budget $14,292.79 Contingency Remaining $28,938.13 Committee Recommendation The Sewer System Committee will be reviewing this item on January 19, 2010. Any recommendations from the committee will be presented to the Board at tonight's meeting. Public Notice Process Copies of this report are on file with the entire agenda packet at District Headquarters. Alternative Actions 1. Direct staff not to approve future change orders with markups. 2. Refer the matter back to staff for more information. Finance Review Approved Legal Review Approved • C. _ Meeting Date Item Number 01/28/10 IX. K. SEWER SYSTEM COMMITTEE AGENDA January 19, 2010,10:30 a.m. Costa Mesa Sanitary District 628 W. 19th Street Costa Mesa, California Directors Monahan, Ooten and Ferryman I. Monthly Spill Statistics II. Sewer System Management Plan (SSMP) Update III. Countywide Area Spill Control (CASC) Program — MOU IV. OCSD Offer of Area 7 Sewers — Governance — Update V. CMSD Inflow Reduction Program A. Legal Requirement (Patrick McNelly) B. Update on Staff Efforts — District -Wide Area Investigation — Rainfall Data C. Meeting w /Orange County Fairgrounds on January 6, 2010 D. Orange County WDR Steering Committee Questionnaire (1/I) VI. CMSD Map Upgrades /Geographical Information System (GIS)/CMMS — Update • VII. CMSD Sewer Cleaning Program — Update Vlll. SARBS -CWEA Collections Training Seminar 1 -21 -10 — "Private Property Sewer Laterals" Panel IX. No More Wipes In The Sewer System — State Assemblyman Jared Huffman (Marin County) X. CMSD Projects: A. Project #101 — Westside Pumping Station Abandonment B. Project #129 — Bristol Street Sewer C. Project #164 — Miscellaneous Sewer Work D. Project #168 —Irvine Pumping Station Relocation E. Project #170 — Major Emergency Response Plans for Pumping Stations — Project Completed F. Project #171 — Irvine Pumping Station Force Main. Rehabilitation G. Project #175 — OCSD Grant — Televising CMSD Sewer Lines H. Project #182 — Analysis of CCTV Results 1. Project #183 -- System -Wide Sewer Repair J. Project #186 — Sewer Lateral Assistance Program 1. 2 -Way Clean Out Standards K. Project #187 — District Yard XI. Other — CSC PowerPoint Presentation — Roots in Sewers — 11 -4 -09 Xll. Next Meeting: 2-16-10,10:30 a.m. XIII. Public Comments Dated: January 11, 2010 • U J Clerk of the District Page 1 SEWER LATERAL AND CLEAN OUT FINANQL ASSISTANCE PROGRAM- CMSD # 186 dated 1/14/2010 Fiscal Year 2009 -2010 �u(Lij, 1 r "' Pro ° "e "rtiesAddress `; Owrier'sName: t Phone #: Date Receivsd Status: Ate �+ y W,.o�k Perfarmetl ' "� Reirrib' Amt DatePaul £,.. Ih�.i 's,.d. A.i`,o" n. K^w$`- . -vd, '. nM. i€ .- i , t. ..�, r : "5,, 1% .tia"�' •SAiy -,"i? 0F'. "« •..}:. = H - •'' t'll Ua Video Provic]edtCMSD . R 'Rehab`Re air NL New Lateral,t^:3�w�x, . NleUised (C�) Cleanir►gL(RC) Root Cutimg,_(CO „Clean Out _ n -.. (_ P. ,= P� �.,(� 2091 Balmoral Place Ijoan Skinner 9- 646 -7551 7/9/2009 Completed---7Y, C, RC, CO, SR $ 1,072.25 1 7/30/2009 201 Broadway Donna Hedrick 19-646-8298 719/2009 Completed )T,_C, RC, V _ ) $ T_1,207.25 7/30/2009 2306 Margaret _ 9, . `_: tp Progress 231 Del Mar Ave Cathy Beckman 9-645-8977 7/20/2009 completed [T,, CC, RC CO, V, R�—( $ 1,800.00 7/30/2009 17381 Paloma Dr David Reid 951 - 733 -8851 7/28/2009 Completed T,C, RC, V $ 1,021.53 7/29/2009 21_ 3 4 5 6 2221 E. Wilson St Douglas Gorrie 9- 548 -8581 7/30/2009 Completed T, CO, V, NL $ 1,800.00 8/15/2009 71 2869J Europa Drive Woods Hal 7- 437 -0800 8/4/2009 Completed T, C, CO, V $ 750.00 9/25/2009 81 571 2013 "855`Santiago 954 Joann Santa Ana Coronado Bruce Englebrecht Trustee Sandro Pete ;' Darin Blackman 7-702-0394 9- 683 7267: . = 7- 833 -4954 7/31/2009 7/28/2009 ' :: 1/21/2009 Completed ^_ _ In, . rogress {n.Progress Com leted T C, CO RC, V, NL $ 1,800.00 9/25/2009 9 ... T, CO, V, NL $ 1,800.00 9/11/2009 10:: 11 12 961 Union Ave Don Campbell 9- 548 -8377 8/6/2009 lCompleted T, CO, V, R $ 675.00 13 1010 Arbor St Rollo McClellan 7-328-6631 8/10/2009 Completed T CO V , R -. - - 14 -949 Dogwood St. - GarylAltee Wong 805 2680502_ 8/18/2009 lh'Progress ' 15 2215 Avalon St Nancy Crutcher 949 - 645 -3536 8/25/2009 Com leted T, C, RC, CO, V, R 1 $ 1,800 00 $ 11800.00 1 /2 8/13/2009 9/25/2009 16 929 1 Congress St Cathy Thomason 714- 627 -8106 8/26/2009 Completed T, C, RC, V $ 399.50 9/25/2009 17 915 Senate St. Donal Yonts 949 - 548 -5984 8/26/2009 Completed C, CO, V, R $ 1,800.00 11/5/2009 18 3421 1588 788 lWimbledon Way . Riverside RI Joann St Garry Edmandson _ Bardio Nahidi• :` Jim Scott 714 - 556,4303 W 949 683 -0607 951- 333 -9058 8/31/2009 9/1/2009. 9%2%2009 Completed , _ In'Progress lCompleted T, C, CO, RC, R $ 1,800.00 9/25/2009 T, C, RC, CO, V, R $ 1,800.00 1 9/25/2009 19 20 21 2812 Nevis Circle Francis Eastman 714 - 979 -5329 9/4/2009 Completed T, C, RC, V $ 217.00 9/25/2009 22 2021 Swan Drive Robert McCormish 714 -540 -3778 9/9/2009 Completed T, SR, V $ 1,350.00 9/25/2009 23 1865 Swan Circle Jack Ross 714 - 540 -1683 9/9/2009 Completed T, C, CO, RC, R, V $ 1,800.00 9/25/2009 24 269 Walnut St. Lisa Li 949-574-5676 9/10/2009 Completed 25 v 953 Dogwood St. ` Barbara Ann`Weber 949 642 6626. ' 9/.10/2009 - _ "Iri Progress 26 924 Presidio Drive Karen Thayer/Jim Jenkins 714 - 662 -1942 9/14/2009 160mlleted T C, RC V, SR - T, C, RC, V, R $ 1,800-00 ^y $ 1,800.00 9/25/2009 10/8/2009 271 2011 Charle St Ray Culler 7- 557 -2928 9/14/2009 lCompleted T, C, RC, SR, V $ 1,800.00 9/25/2009 281 2905 Chestnut Ave Lori Cassidy 714 - 423 -4351 (agent : 9/14/2009 Completed T, V $ 173.00 10/8/2009 29 2203 Puente Ave Jeremy/ Rebecca Cunningham 714 - 658 -6767 9/14/2009 Completed T, C, RC, CO, V, NL $ 1,800.00 10/22/2009 30 186 2161 30711 E Wilson St Mesa Drive :Ronald: Femheath Lane Robert Wallmsky Bath :,'- Mare Calicchio 714-623-1599 w 949 322 =9499 _ 714 - 545 -4707 9/15/2009 9/1;5%2009 9/16/2009 Completed _ T, C, CO V, R _ $ 1,800.00 10/8/2009 In- Progress` . Com leted T, C, CO, V $ 1,325.00 10/8/2009 31 32 33 22111 Meyer Place Isabella Mora 909 - 322 -9051 9/18/2009 Completed T, C, RC, V, R $ 1,800.00 10/8/2009 34 1141 Danielle Drive JennV Schell 7- 434 -3778 Res 9/22/2009 Completed T, C, V $ 781.36 10/8/2009 35 2144 Iris Place Raymond Healey 9- 646 -3866 9/24/2009 Completed T, C, RC, CO, V, R $ 1,800.00 11/19/2009 36 2116 Wallace Matilde Gaytan 9- 548,5640 9/28/2009 Completed T, R —� $ _ 1,713.76 10/8/2009 37 ". 365 Ravello,Lane : John Cubansk ", 562 243 =8516 ' 9/28/2009 In Progress ,. 38 .831 Darrell Street Matt Freer .. _ ,626 429 -9307 �� p j9l29/2009 , Completed T C, CO, RC R V -�I $ _ 1,800.00 _ 10122/2009 39 318 `Esther St William, Craig Dootson , s :9;515 1748 10Ji/2009 In. Progress 40' '3100 Samoa PI _ Jeff Whitten.($ydneyGlelow)_ _949 400 1320, ' , > 10/5/2009 In,Progress , radle 714 - 390 -6606 Liz 10/6/2009 Com leted IT, V, D, CO $ 1,177.50 10/8/2009 41 3177 Count Club Drive William Bradley'' 42 890 Governor St. jBill Fritzche 714- 448 -7263 10/14/2009 Completed T, V $ 137.00 10/22/2009 43 26921 ° ` :1771. 1736 Redlands Oriole Dr. `• Missouri St I Scot Thacher David Treiger ,:., `71'4-486: David Vaughan 1858-527-5596 _ _ -2526 714- 641 -8625 10/15/2009 10/.16/2009 ,., a 10/19/2009 Completed — In Progress. Com leted T, RC CO, V — ~_ T, C, V $ 1,800.00 $ 125.00 11/5/2009 11/19/2009 44 45 46 181 Santa Isabel IMedredith & Associates 9- 233 -5377 Regina 10/20/2009 lCompleted IT, C, RC, CO, V $ 1,137.50 12/3/2009 47 2.0132 Redlands Mary Andrews 714 546 -8539 _ 10/21/2009 Completed T, C 548 =(1 V - =10/26/2009 In�Pr' ress - CO, V, R $ 1 800.00 11/5/2009 48 889 Capital St" Dons Sm►th •' ' 949-646-- o� N 0 v m R X ip A3 Z 9 I 1/14/2,- .1 Month Applicants Jun -09 7 Jul -09 9 Aug -09 8 Sep -09 21 Oct -09 13 Nov -09 9 Dec -09 9 Jan -10 4 Feb -10 0 Mar -10 0 Apr -10 0 May -10 0 Jun -10 0 • :;.,'S F` r' tS 3... ri 'l, y�i; i ,? l q i �' d.�5F. 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Hamers RCE 31720 Certified by the Board of Directors on 10/26/09 Amended by the Board of Directors on 12/17/09 Costa Mesa Sanitary District 628 W. 19th Street Costa Mesa, CA 92627 • Pone: (949) 645-8400 FAX: (949) 650 -2253 SEWER SYSTEM MANAGEMENT PLAN COSTA MESA SANITARY DISTRICT 12/17/09 Table of Contents • I. GOAL ............................................................................................................... ............................... 1 A. INTRODUCTION ........................................................................................................ ..............................1 B. REGULATORY BACKGROUND ....................................................................................... ..............................2 C. PURPOSE AND GOALS OF THE SSMP ............................................................................ ..............................2 II. ORGANIZATION ............................................................................................... ............................... 4 A. RESPONSIBLE OFFICIALS ...................................................................................... ..............................4 B. RESPONSIBILITIES FOR THE CMSD SSMP ..................................................................... ..............................4 C. CHAIN OF COMMUNICATION FOR REPORTING SSOS .......................................................... ..............................6 III. LEGAL AUTHORITY ............................................................................................ .............................10 A. PREVENT ILLICIT DISCHARGES INTO ITS SANITARY SEWER SYSTEM ....................................... .............................10 B. REQUIRE THAT SEWERS AND CONNECTIONS BE PROPERLY DESIGNED AND CONSTRUCTED ........ .............................10 C. MAINTENANCE, INSPECTION, OR REPAIRS OF SEWER LATERALS ......................................... .............................11 D. LIMIT THE DISCHARGE OF FATS, OILS, AND GREASE AND OTHER DEBRIS THAT MAY CAUSE BLOCKAGES ....................11 E. ENFORCEMENT OF VIOLATIONS OF CMSD SEWER ORDINANCES ........................................ .............................12 IV. OPERATION AND MAINTENANCE PROGRAM .................................................... .............................13 A. THE CMSD SANITARY SEWER SYSTEM MAP .................................................................. .............................13 B. PREVENTATIVE MAINTENANCE PLAN ........................................................................... .............................13 C. REHABILITATION AND REPLACEMENT PLAN .................................................................... .............................15 D. EDUCATION AND TRAINING ....................................................................................... .............................16 E. EQUIPMENT AND REPLACEMENT PARTS INVENTORY ........................................................ .............................17 • V. DESIGN AND PERFORMANCE PROVISIONS ....................................................... .............................18 A. STANDARDS FOR INSTALLATION, REHABILIATION AND REPAIR .......................................... .............................18 B. STANDARDS FOR INSPECTION AND TESTING OF NEW AND REHABILITATED FACILITIES .......... .............................18 VI. OVERFLOW EMERGENCY RESPONSE PLAN ........................................................ .............................20 A. SSO NOTIFICATION PROCEDURES ............................................................................... .............................20 B. APPROPRIATE RESPONSE TO ALL OVERFLOWS ............................................................... .............................20 C. REGULATORY NOTIFICATION PROCEDURES ................................................................... .............................21 1) Oral Notification ............................................................................................ .............................21 2) Written Report ............................................................................................... .............................22 D. TRAINING PROCEDURES ............................................................................................ .............................22 E. EMERGENCY RESPONSE OPERATIONS .......................................................................... .............................23 F. PROGRAM TO CONTAIN AND PREVENT SEWAGE DISCHARGES TO SURFACE WATERS ............. .............................23 VII. FOG CONTROL PROGRAM ............................................................................ .............................25 A. PUBLIC EDUCATION OUTREACH PROGRAM ................................................................... .............................25 B. FOG DISPOSAL PLAN ............................................................................................... .............................26 C. LEGAL AUTHORITY TO PROHIBIT DISCHARGES TO THE S YSTEM .......................................... .............................26 D. GREASE REMOVAL DEVICE REQUIREMENTS .................................................................. .............................26 E. INSPECTION OF GREASE PRODUCING FACILITIES ............................................................ .............................27 F. CLEANING SCHEDULE FOR SEWER SYSTEM SECTIONS SUBJECT TO FOG BLOCKAGES ............. .............................27 G. SOURCE CONTROL MEASURES FOR `ENHANCED MAINTENANCE AREAS . ............................. .............................27 VIII. SYSTEM EVALUATION AND CAPACITY ASSURANCE PLAN ............................. .............................28 • r �J C] SEWER SYSTEM MANAGEMENT PLAN 12/17/09 COSTA MESA SANITARY DISTRICT A. EVALUATION .......................................................................................................... .............................28 B. DESIGN CRITERIA .................................................................................................... .............................29 C. CAPACITY ENHANCEMENT MEASURES ......................................................................... .............................29 D. CIP SCHEDULE ........................................................................................................ .............................29 IX. MONITORING, MEASUREMENT, AND PROGRAM MODIFICATIONS .................. .............................30 X. SSMP PROGRAM AUDITS .................................................................................. .............................30 XI. COMMUNICATIONS PROGRAM ... ...................................................................... .............................30 11 SEWER SYSTEM MANAGEMENT PLAN 12/17/09 COSTA MESA SANITARY DISTRICT • I. GOAL A. INTRODUCTION The Costa Mesa Sanitary District (CMSD) is an independent special district governed by an independent five member Board of Directors elected at large by the residents. The District was formed in 1944, nine years before the City of Costa Mesa was incorporated, and provides sewer service and solid waste collection. The boundaries of the District include the entire City of Costa Mesa and portions of the City of Newport Beach and the unincorporated territory of the County of Orange. The District serves a residential population of approximately 116,700 plus various public, commercial, industrial and retail land uses. The District's facilities include 216 miles of mainline, 114 miles of lateral pipelines 376 miles of sewer pipelines and 20 pumping stations. A detailed list of the sizes and lengths of the District owned sewer lines can be found in the Costa Mesa Sanitary District's Sewer Master Plan. The District's headquarters is located at 628 W. 19`h Street, Costa Mesa, and the District is constructing a new District Yard at 174 W. Wilson Street, Costa Mesa. The yard facility should be in operation in early 2010. In order to further the goal of a successful and comprehensive sewer system program, the CMSD Board of Directors established a Sewer System Committee that is comprised of three Directors, engineering staff, administrative staff, and field staff. The committee meets monthly and reviews in detail all facets of the sewer program. This allows the Directors and staff to become knowledgeable and intimately involved in furtherance of the program. The Santa Ana Region of the State Water Quality Control Board oversees the water quality in the local waters of the State, particularly the Pacific Ocean and the Newport Beach Upper and Lower Bay. The beaches along the coast have been closed numerous times due to contaminated surface water runoff and sewer spills and the closures have impacted the economy associated with summer beach activity. In response to the beach closures, the Regional Water Quality Control Board adopted new storm drain and sewer regulations. The sewer regulations, termed the Waste Discharge Requirements (WDR), were adopted on April 26, 2002, and applied to all the sewer system owners in Orange County whose lines are tributary to the Orange County Sanitation District treatment plants. Therefore, these regulations applied directly to the Costa Mesa Sanitary District. Subsequent to the regional order, on May 2, 2006 a statewide WDR was adopted and the local order was rescinded. One of the requirements of the WDR is the preparation and implementation of a comprehensive Sewer System Management Plan (SSMP). By preparing and practicing the procedures in the plan, the occurrence of sewer spills should decrease. This update to the SSMP will reflect the changes occurring at the District since the SSMP was last revised. 0 1 U SEWER SYSTEM MANAGEMENT PLAN 12/17/09 COSTA MESA SANITARY DISTRICT Along with the recommendation to the Board of Directors to certify and adopt the SSMP is to also direct District staff to continually update the plan and bring it back to the Board at appropriate intervals for approval. The Costa Mesa Sanitary District recognizes the importance of protecting ocean water quality by preventing sewer spills and has historically taken a proactive approach to comprehensive sewer system management. B. REGULATORY BACKGROUND The Costa Mesa Sanitary District lies in Region 8 of the State. Water Resources Control Board. The Region 8 WDR adopted in 2002 was partially in response to the Orange County Grand Jury report that analyzed ocean water pollution and identified grease in sewer lines as" a substantial cause of sanitary sewer overflows (SSOs). Along with the WDR, the Regional Water Quality Control Board (RWQCB) also adopted Monitoring and Reporting Requirements in order to insure consistent and accurate sewer spill reporting. After the State Water Resources Control Board viewed the success of the regional WDR, a statewide order was adopted and the local order rescinded. The statewide order is nearly identical to the regional order and covers all sewer system owners in the State of California who own one mile or more of sewer lines. The statewide order is Order No. R3- 2006 - 0003 -DWQ, Statewide General Waste Discharge Requirements for Sanitary Sewer Overflows, (SSOs) and was adopted on May 2, 2006. The Costa Mesa Sanitary District Sewer System Management Plan (SSMP) is tailored to meet this order. The SWRCB developed the WDR to promote uniformity in the management of California's wastewater collection systems and reduce SSOs. The SWRCB found that cities and districts that have implemented SSMPs similar to this have been effective not only in improving spill reporting, but also in mitigating SSO impacts. Data also supported the conclusion that better collection system management will benefit water quality and prolong the life of sanitary sewer systems. The SWRCB may regulate sanitary sewer overflows based on authority in the Federal Clean Water Act (EPA 2002) and the Porter- Cologne Water Quality Control Act, Section 13263 (California Water Code of Regulation 2006). C. PURPOSE AND GOALS OF THE SSMP This document has been developed to comply with WDR R3- 2006 - 003 -DWQ and sets specific wastewater collection system requirements and upholds State water quality standards. The WDR requires permittees to prepare and implement a SSMP in order to: • Provide a plan and schedule to properly manage, operate, and maintain all parts of the sanitary sewer system in order to provide reliable service in the future, 2 SEWER SYSTEM MANAGEMENT PLAN 12/17/09 COSTA MESA SANITARY DISTRICT • Reduce and prevent SSOs, • • Help mitigate any SSOs that do occur. Sanitary sewer overflows are overflows from sanitary sewer systems of domestic, industrial, and /or commercial wastewater. SSOs may cause a public nuisance, particularly when untreated wastewater is discharged to waters designated for contact recreation. Proactively manage the sewage system CMSD operates in a way that prevents SSOs. Many SSOs ean be f)Feveated with adequate and appropriate faeilifies, . • i 91 C7 SEWER SYSTEM MANAGEMENT PLAN 12/17/09 COSTA MESA SANITARY DISTRICT II. ORGANIZATION A. RESPONSIBLE OFFICIALS The two Legally Responsible Officials (LRO) for the Costa Mesa Sanitary District are the District Engineer and the Operations Manager. B. RESPONSIBILITIES FOR THE CMSD SSMP General Manager Overall Responsibilities for District's Sewer Program. Manages the SSO reporting process and the District's SSMP. Revises, implements and trains the Overflow Emergency Response Plan (OERP). District Engineer Legally Responsible Official (LRO) Responsible for the overall operation of the regulated facility. • Design and construction standards and specifications for sewer systems. Procedures and standards for inspecting and testing the installation of new and rehabilitated sewer systems. System Evaluation and Capacity Assurance Plan / Capital Improvement Program including: • Hydraulic capacity evaluation. • Capacity enhancement measures. • Schedule. • Regular visual and TV inspections of manholes and sewer pipes. • Prioritizing and scheduling rehabilitation projects. • Rehabilitation and replacement plan to identify and prioritize system deficiencies including potential sources for future SSOs. Public Information Officer. Establishes policy for implementation. Sanitary Sewer System Map. 91 SEWER SYSTEM MANAGEMENT PLAN COSTA MESA SANITARY DISTRICT Coordinates FOG program consultant services Operations Manager 12/17/09 Legally Responsible Official (LRO) Supervises field crew. Contract manager for outside services. Allocates program resources. Regulatory notifications and communications. Collaborates with Public Information Officer (PIO) on public communications. FOG (fats, oil, and grease) program enforcement, education and outreach. SCADA system manager. Inspector Insures new construction meets standards. Implements emergency response. Oversight of contractors hired to work on CMSD facilities. Maintenance Supervisor Primary responder for SSOs. Implements Emergency Response. Routine preventive operation and maintenance activities. Supervises in -house line cleaning crew. Staff training in sanitary sewer system operations and maintenance. Equipment and replacement part inventories. Title: Phone Number: General Manager 949 - 645 -8400, ext 224 District Engineer 949- 631 -1731 Operations Manager 744949- 645 -8400 ext. 222 • is Inspector 744949- 631 -1731 0 5 • 0 SEWER SYSTEM MANAGEMENT PLAN 12/17/09 COSTA MESA SANITARY DISTRICT Maintenance Supervisor Office Manager/ District Clerk Administrative Manager 744949- 645 -8400 744949- 645 -8400 ext. 223 949 -645 -8400, ext 230 The District Engineer and Operations Manager are each responsible directly to the General Manager and ultimately the CMSD Board of Directors for implementing the SSMP and supervising the other staff members responsible for certain activities. C. CHAIN OF COMMUNICATION FOR REPORTING SSOS After receiving a complaint or report of a potential SSO, the Maintenance Supervisor and the District Engineer are notified. In the case of a power failure or other emergency within a pumping station, an alarm auto - dialer system will call to inform three District members of the emergency in the following order: Maintenance Supervisor, Operations Manager, and then the District Engineer. The first responder will report an overflow or hazard immediately to the Operations Manager and then to the General Manager and District Engineer if significant and there is a need for additional support and resources. The District's Operations Manager is responsible for reporting the overflow to the appropriate regulatory agencies. The response process for SSOs is described in section VI in more detail. The District's Operations Manager is a Legally Responsible Official (LRO) and is responsible for overseeing the reporting process. The Operations Manager receives the spill report from the field crew and drafts up the required report. The draft is then reviewed with the District Engineer with consideration given to volume calculations, vacuum and wash down operations, cause of spill, timeliness of response, etc. After discussions are complete, the report is finalized, reviewed by the General Manager and then transmitted to the appropriate authorities. The District reports all spills except private property spills where the spill is contained on -site. As a first priority during a sewer spill, District staff and field crews notify the appropriate agencies by phone that a spill has occurred instead of depending on the report as a means of notification. If the spill is significant or the result of a major emergency involving CMSD sewer lines or pumping stations, the District follows a pre- described procedure. The following page contains the Organizational Chart showing the lines of authority of all the administrative and field staff and their respective responsibilities during such an emergency. In order to properly respond to a sewer system emergency that requires reconstruction of District sewer facilities, the District placed its long standing high quality contractors on emergency services agreements. The list contains contractors who have demonstrated expertise in pumping station construction, pipeline construction, televising, and pipeline rehabilitation utilizing trenchless technology. These contractors are staffed with well- 0 SEWER SYSTEM MANAGEMENT PLAN COSTA MESA SANITARY DISTRICT 12/17/09 experienced workers who are able to handle the scope of emergencies experienced in the District. • 0 VA 0 0 • SEWER SYSTEM MANAGEMENT PLAN 12/17/09 COSTA MESA SANITARY DISTRICT Operations Operations Manager Maintenance Supervisor Field Crews EMERGENCY RESPONSE PROGRAM ORGANIZATIONAL CHART AND RESPONSIBILITIES General Manager Planning/Intelligence District Engineer Inspectors Logistics Finance /Administration Office Manager/District Clerk Administrative Manager District Staff General Manager: Provides overall direction and sets priorities. District Engineer: Gathers and assesses information and develops an Incident Action Plan UAP). The IAP sets the objectives for the operational period. Stays in 4fiee with Other duties may include reviewing engineering plans of all facilities, working with General Manager on planning and implementing strategies, authorizing outside contractors to perform services when General Manager is not present; may serve as is also public information officer. Inspectors: Works with field crews to handle emergencies. Provides verbal reports to District Engineer. Evaluates situation and plans strategy with District Engineer. Operations Manager: Documents activities through pictures and reports. Handles all required spill reporting. Maintenance Supervisor/ SEWER SYSTEM MANAGEMENT PLAN COSTA MESA SANITARY DISTRICT 12/17/09 Field Crews: Maintenance Supervisor and field crews implement emergency response. Mobilizes sewer cleaning trucks, by -pass equipment, and diesel - powered generators. Evaluates situation and plans strategy with District Engineer. Office Manager /District Clerk: Faxes situation ^plot°° to Bea Submits status reports to the Board and arranges for emergency Board meeting if necessary District Staff: Assist by providing resources to staff in District Headquarters and in the field. Administrative Manager: Tracks all costs, including staff hours, related to the operations. 0j C] SEWER SYSTEM MANAGEMENT PLAN COSTA MESA SANITARY DISTRICT III. LEGAL AUTHORITY 12/17/09 The District must demonstrate, through sanitary sewer system use ordinances, service agreements, or other legally binding procedures, that it possesses the necessary legal authority to: (A) Prevent illicit discharges into its sanitary sewer system. (B) Require that sewers and connections be properly designed and constructed. (C) Ensure access for maintenance, inspection, or repairs for port ions of the lateral owned or maintained by the District. (D)Limit the discharge of fats, oils, and grease and other debris that may cause blockages, and (E) Enforce any violation of its sewer ordinances. A. PREVENT ILLICIT DISCHARGES INTO ITS SANITARY SEWER SYSTEM The Sanitary District has the power to install sewers and enact regulations related thereto, including the prohibition of private sewer systems and requiring all inhabited property to be connected to District sewers (Health and Safety Code Section 6400 et seq.) Once exercised, a sanitary district's power is controlling over any general law city or county regulation pertaining to the same subject (Home Gardens Sanitary District v. City of Corona (2002) 116 Cal.Rptr.2d 638.) A permit from the District is required to connect to, use, or maintain a connection to the District's facilities (District Operations Code Section 7.05.030(a)). Any person, firm or corporation that connects or discharges to the District's sewerage system without a valid permit is guilty of a misdemeanor (District Operations Code Section 7.05.030(f)). In the Costa Mesa Sanitary District, illegal connections are usually connections to the sewer system by property owners who have drainage problems due to flat areas and low spots and who solve those problems by draining those areas to an inlet that is connected to the sewer system. When instances of these illegal connections are found, the property owner is required to immediately remove the connection. B. REQUIRE THAT SEWERS AND CONNECTIONS BE PROPERLY DESIGNED AND CONSTRUCTED Results of District -wide video inspection show that vitrified clay pipe will remain in excellent condition if proper construction practices are followed. Providing continuous inspection during the installation procedure insures the proper construction practices are followed. Continuous inspection of other utilities being installed in the vicinity of the sewer lines insures proper protection methods are provided for the sewer lines, and lengthens the life expectancy of the lines. 10 SEWER SYSTEM MANAGEMENT PLAN 12/17/09 COSTA MESA SANITARY DISTRICT Title 7 of the Operations Code regulates sewer construction. All sewer construction must • be in accordance with District standards (Section 7.01.010). The type of materials and inspection requirements by District staff are provided in Chapter 7.01. The Sanitary District has its Standard Plans and Specifications for the Construction of Sanitary Sewers that insures the sewer lines and connections are properly designed and constructed. The District's specifications by reference incorporate the Standard Plans and Specifications for Public Works Construction (Green Book), which assists in insuring proper design and construction of sewer facilities. C. MAINTENANCE, INSPECTION, OR REPAIRS OF SEWER LATERALS The Costa Mesa Sanitary District does not own or maintain the sewer laterals within the District boundary. By ordinance, the sewer laterals, even when located within public streets remain private and are owned and maintained by the property owner (District Operations Code Chapter 7.03). The District does require CCTV inspection and repairs of private sewer laterals under certain conditions that will assist in preventing sewer spills (District Operations Code Chapter 7.03). D. LIMIT THE DISCHARGE OF FATS, OILS, AND GREASE AND OTHER DEBRIS THAT MAY CAUSE BLOCKAGES 0 Every owner, tenant and persons using property shall have a duty not to cause, permit or allow the accumulation of grease in the District's sewer line so that sewage spills may occur. Such persons shall use reasonable methods to reduce grease accumulation in the District's sewer lines including but not limited to reducing or eliminating the grease that is deposited in the sewer and utilizing enzymes and similar products that prevent grease build -up. No person shall discharge grease into the sewer system so as to cause an accumulation in the District's lines so as to substantially contribute to the possibility of a sewage overflow (District Operations Code Section 7.09.041). No Food Service Establishment shall discharge into the District's system without obtaining a permit from the District describing the business operations and discharge and any FOG prevention measures being undertaken or to be undertaken to reduce the discharge of FOG into the District's system in accordance with this chapter (District Operations Code Section 7.09.044). The District has adopted Ordinance No. 51, An Ordinance Imposing a Permit Requirement for Food Service Establishments Pertaining to Grease Control, which controls fats, oils, and greases (FOG). Grease has been identified as the number one cause of sewer line stoppages and spills by the Sanitary District and by the Orange County Grand Jury who conducted a countywide study. Because of this finding, FOG has been identified as the most important first step in improving sewer system reliability. • 11 • SEWER SYSTEM MANAGEMENT PLAN 12/17/09 COSTA MESA SANITARY DISTRICT As stated earlier, the District has the legal authority to control discharges to the sewer system for all sewer facilities located on private property that are outside any structures located on the property. This authority allows the District to require grease interceptors, as by Code the interceptor is located outside the building. The legal authority for plumbing fixtures inside a building rests with the local agency building department. The Sanitary District has been working with the Building Officials of the three building departments within the District's service area (Costa Mesa, Newport Beach, and Orange County) to urge adoption of FOG reduction policies, which will be consistent with the goal of removing FOG from the sewer system. The District controls the discharge of other debris into the sewer system through its ordinances and through the ordinances of the Orange County Sanitation District, whose regulations prohibit unapproved debris from being discharged into the system. Both the Costa Mesa Sanitary District and the Orange. County Sanitation District only allow discharges from permanently install plumbing fixtures unless authorized by special discharge permit. E. ENFORCEMENT OF VIOLATIONS OF CMSD SEWER ORDINANCES The District has enacted an Operations Code by ordinance. Any person, firm, or corporation violating the penal provisions of this ordinance shall be guilty of a misdemeanor and punishable by a fine of up to one thousand dollars per day and /or up to six months in jail (Section 1.02.010). Violations of the connection permit provisions of the Operations Code are also subject to civil penalty (Section 7.05.030(e)). Violations of the Operations Code may result in termination of service in accordance with Health and Safety Code Section 6523.2. 12 SEWER SYSTEM MANAGEMENT PLAN 12/17/09 COSTA MESA SANITARY DISTRICT C] IV. OPERATION AND MAINTENANCE PROGRAM A. THE CMSD SANITARY SEWER SYSTEM MAP The District has a hand -drawn Sewer Atlas that is continuously updated as new facilities are constructed. The Atlas shows the location of all sewer mains, manholes, laterals, pumping stations and pressurized sewer lines (force mains). The Atlas also has reference numbers to the particular construction plans that were used to build each portion of the system. In addition to the Sewer Atlas, plans of the sewer system are included in the Sewer Master Plan Update. The maps in the Master Plan are also updated as new facilities are constructed and are used in conjunction with the sewer line capacity calculations as a planning tool for the yearly Capital Improvement Program. Because the Sewer Atlas is a hand -drawn set of maps, and because a computerized GIS system can provide multiple planning tools such as sewer main cleaning maps, computerized maintenance management system (CMMS), and hydraulic modeling, the CMSD Board of Directors directed District staff at the regular meeting held August 27, 2009, to bring back a negotiated contract with Environmental Engineering and Contracting (EEC) to convert the District's mapping system to GIS. The locations of all the storm water conveyance facilities are shown on separate maps prepared by the agencies owning the storm drains and copies of these plans in reduced size format have been distributed to the CMSD General Manager, District Engineer, Inspector, Field Crews, and Administrative Office, The District recognizes the link between a sewer spill and its travel in a storm drain facility to the receiving waters. The District has educated its Staff to understand the storm drain network and utilize it to capture a spill if it has entered the storm drain system. The District understands the NPDES regulations for storm drain system owners contain requirements prohibiting sewer system spills into the storm drains. The NPDES requires the storm drain system owners to adopt measures that will decrease the possibility of sewer spills reaching the waters of the state. B. PREVENTATIVE MAINTENANCE PLAN The District has historically cleaned the sewer system between once a year and once every three years and continues to do so. Between once a year and once every three years is the industry standard for agencies with comprehensive sewer maintenance programs. Areas needing more frequent cleaning — known as hot spots or enhanced maintenance areas — are cleaned as frequently as necessary. These include the inverted siphons that run under flood control channels or commercial areas with multiple restaurants. The District is developing GIS maps of areas of the system requiring cleaning once per year, areas requiring cleaning once every two years, and areas requiring cleaning only 13 SEWER SYSTEM MANAGEMENT PLAN 12/17/09 COSTA MESA SANITARY DISTRICT once every three years. An example of an area requiring cleaning once a year is the 15" VCP sewer main in Adams Avenue that handles a large service area. Examples of lines requiring cleaning once every three years are 8" lines in cul -de -sacs that only serve a few residences. The GIS maps and CMMS will provide an enhanced planning tool consisting of boundary lines around sewer sheds so they can be cleaned from the higher elevations to the lower elevations along with colored cleaning maps. Currently, the CMSD Maintenance Supervisor uses copies of the Sewer Atlas to plan and document cleaning activities. The District has two sewer - cleaning crews, one in -house crew and one contract crew. The contract crew performs "maintenance cleaning ", or the routine cleaning of each of the lines according to the cleaning schedule. The in -house crew works at the discretion of the Maintenance Supervisor and cleans hot spots, washes out pumping station wet wells, responds to emergencies, and assists in the pumping station preventative maintenance program. In order to alleviate the extra time involved in cleaning and maintaining hot spots and lower the risk of SSOs, the District established a Sewer System Sub - Committee that includes one or two Directors, General Manager, CMSD engineering and field staff, and the District's FOG consultant EEC. The committee meetings approximately every three months and analyzes the hot spots to determine a structural repair. Since inception of the committee, nine hot spots have been repaired and two more are currently scheduled. Due to the dynamic nature of sewer pumping stations and the risk of large spills, in addition to the Maintenance Supervisor and one crewmember that have backgrounds in preventative maintenance of pumping stations, the District retains Jimni. Systems, a pumping station maintenance firm, on yearly contracts to perform routine and special maintenance on the pumping stations. The Maintenance Supervisor keeps a spreadsheet tracking the dates and categories when preventative maintenance is performed at each pumping station. To enhance the District's SCADA alarm system for pumping stations, the District installed more reliable liquid level sensors with a backup sensor at nearly all the pumping stations. This conversion has occurred between 2006 -2009. The District is also upgrading the SCADA system and equipment to provide more reliability in reporting. The District will no longer use cell phone towers to relay messages from pumping stations, but will use a dedicated radio frequency. These improvements are being installed in 2009 -2010. The District's preventative maintenance program for pumping stations began years ago when staff obtained the recommended pump maintenance schedule from the pump manufacturer and for the rest of the piping, valves, and other equipment in the station and valve vault, the District used the recommended maintenance schedule provided by Schuler Engineering Corporation. Bruce Schuler is both a registered civil engineer and construction contractor and was requested to provide an outline for the program because of his extensive experience in construction and rehabilitation of pumping stations. Schuler Engineering Corporation is also one of the District's emergency contractors as 14 SEWER SYSTEM MANAGEMENT PLAN 12/17/09 COSTA MESA SANITARY DISTRICT well as having bid and successfully constructed various District projects. The Maintenance Supervisor then captured the above information into a comprehensive spreadsheet, including expanding the categories and parameters, which is the working document for the maintenance of the pumping stations, In order to prevent private property sanitary sewer overflows from residential properties, the Beard of Directors established Project #186 Sewer Lateral Ass st.aner Program- The program provides n,atching funds of- up to $l, 00 per p;-ircel 4or residents cc) construct a sewer cleanout or clean, repair, rehabilitate, or replace their sower lateral. The program is funded at a yearly level of $150,000 exclusive of staff costs. Since the program's inception in July 2007, over 300 applicants have participated in the program with an approximate average reimbursement of costs of $1,100 per parcel. The program has prevented a significant number of backups from occurring and is very well received by the residents. The program is set to remain in the yearly budget. C. REHABILITATION AND REPLACEMENT PLAN As written in the Costa Mesa Sanitary District Sewer Master Plan Update, there are no known structural deficiencies iii the sewer system. The District's 1989-1993 video of the sewer system disclosed the few gravity line segments that necessitated point repairs and these repairs were handled in the early 1990s. Since then the District has completed small yearly televising projects to stay ahead of needed repairs and to supplement the FOG program, The District re- televised the entire system tinder Project #175 froni 1/1/06 to 3/15/06 under a cooperative project with the Orange County Sanitation District (OCSD). The Sanitation District is concerned with the excessive rainwater and ground water arriving at their two treatment plants during the rainy season. Water may enter the sewer system through infiltration (groundwater entering the sewer system through cracks in sewer lines and manholes) and ,inflow (surface water entering the sewer through the holes in manhole covers when streets become flooded or through backyard illegal connections that drain rainwater). Termed 1/1, the water places a large strain on the sewer treatment plants as the flows doubles from 240 million gallons per day (MGD) to 480 MGD. The re- televising of the District's system was performed using the standard NASSCO PACP grading system. Project #182 Analysis of CCTV results is currently in progress and the project will result in two reports: an 1/I report to OCSD to describe and quantify the inflow and infiltration inside the CMSD service area; and a report quantifying the structural and other deficiencies found with a recommended repair program based on repairing the most severe problems first. In order to address the findings in the analysis project, the Board of Directors has approved a yearly repair project in the Capital Improvement Program (CIP) noted as Project 183 System Wide Sewer Repair with a yearly funding on $700,000. The sewer pumping stations and pressurized sewer lines (force mains) require a more aggressive maintenance program. The 20 pumping stations have equipment that operates in short cycles throughout each hour of the day. The stations are monitored and 15 SEWER SYSTEM MANAGEMENT PLAN 12/17/09 COSTA MESA SANITARY DISTRICT 4 maintained daily and because of the continuous operation, any deficiencies are readily apparent. Maintenance is ongoing and on an as- needed basis. The pumping stations are upgraded or rebuilt as soon as the Maintenance Supervisor believes the risk of problems begins increasing. As part of the Sewer Master Plan, a chart was prepared. with installation dates, line size, pipe material, flow rate, and pressure for each of the 20 force mains. Because these lines flow under pressure, they have a shorter life expectancy than gravity sewers. Whereas gravity sewers can be video inspected while they are in operation, force mains must be totally shut down and the system by- passed in order to allow the camera to travel down the line. A replacement schedule will be prepared and will be based on the anticipated life expectancy of each force main. The District has also kept records of previous ruptures, if any, and the causes. District staff has met with a corrosion specialist to consider field- testing the force mains and soils conditions to better predict the life expectancy of each force main. The current yearly sewer charges provide approximately $1.2 million per year for the Capital Improvement Program. By law, these funds must be used for maintenance and rehabilitation projects and not for expansion projects. In addition to these funds, various other items in the budget are dedicated to sewer system maintenance and operation. The District also established a long -term sinking fund under Project #149 for future sewer replacement for the time when the sewer system reaches its life expectancy. The ® fund was established in fiscal year 1995 -1996 and has a current balance of $1,920,805. The District Engineer and Director of Finance /Treasurer informally agreed the current goal of the fund is $5 million at which time the fund will be reexamined by the Board of Directors and staff. D. EDUCATION AND TRAINING On a yearly basis, the Maintenance Supervisor and field crew attend formalized collection systems training seminars. The seminars include use of combination vacuum/jetting vehicles, hoses and nozzles, sewer cleaning procedures, and emergency response including blocking storm drains and recovering spilled effluent. The Maintenance Supervisor and the Operations Manager are both certified as Level 1 operators under the California Water Environment Agency (CWEA) certification process. The field crewmembers will be taking the Level 1 certification tests as well. CWEA requires a pre- determined number of education hours (contact hours) per year in order to maintain certification. The Maintenance Supervisor also has formalized training from the ITT Flygt Corporation, the manufacturer of the pumps used in the majority of the 20 pump stations. The CMSD District Engineer is a member of the Orange County WDR Steering Committee and Orange County WDR General Group. As part of his activities, the District Engineer runs an education program consisting of a quarterly education seminar 16 SEWER SYSTEM MANAGEMENT PLAN 12/17/09 COSTA MESA SANITARY DISTRICT focusing on various aspects of a comprehensive sewer system management program. Seminar topics have included design and maintenance of sewer siphons, design and maintenance of sewer pumping stations, current no -dig technology advancements, education materials, etc. E. EQUIPMENT AND REPLACEMENT PARTS INVENTORY For the Sanitary District, keeping critical replacement parts available encompasses stocking spare pumps that can be used as replacements while pumps are serviced or replaced. The District attempts to use the same model pumps in as many stations as possible to simplify maintenance and replacement. The District also attempts to use the identical equipment in each of the pumping stations, including electrical panels, liquid level sensors, back up sensors, valves, by -pass connection, etc. The District normally uses contractors to work on the sewer lines. As described under the emergency response section of this report, the District has selected high quality contractors under on -going emergency service agreements to allow the District the ability to have contractors both on -call for normal work and on -call for emergency work. The District has the necessary equipment to work on the pumping stations with the exception of a crane large enough to remove the pumps from the pumping stations. Under a Letter of Understanding (LOU) with the local water district, the Mesa Consolidated Water District, the District's have a mutual sharing agreement. This has . fostered into the Sanitary District requesting Mesa provide their crane as needed. The District may also rent a crane as it has done so in the past. In addition to small tools, the District has one combination vacuum/jetting sewer cleaning trucks; two trailers mounted emergency diesel generators, one bypass pump, and a truck with hoist capable of lifting the small pumps. The District has recently acquired a second bypass pump similar to the primary bypass pump in order to have similar features and maintenance. The District lost its inventory of parts and equipment during the Santiago Fires of October 2007; however, with the insurance money reimbursement and the forthcoming new District Yard to be completed in early 2010, the Maintenance Supervisor will be establishing a new inventory of critical parts and equipment on hand. 17 • SEWER SYSTEM MANAGEMENT PLAN COSTA MESA SANITARY DISTRICT V. DESIGN AND PERFORMANCE PROVISIONS 12/17/09 A. STANDARDS FOR INSTALLATION, REHABILIATION AND REPAIR The District requires all new or rehabilitated sewer installations be tested and inspected pursuant to the provisions of Title 7 of the District Operations Code and a permit is required for such connections. The primary design and performance standards the District uses in design and installations of new sewer systems are: • Title 7 of the District Operations Code • The Costa Mesa Sanitary District Standard Plans and Specifications for the Construction of Sanitary Sewers • Standard Specifications for Public Works Construction ( "Green Book ") • American Public Works Association Standard Plans for Public Works Construction The standards listed above outline construction specifications for installing new sewer . systems, pump stations, and other appurtenances; and for rehabilitation and repair of existing sewer systems. Design criteria include specifications for items such as .pipe materials, minimum sizes, minimum cover, strength, minimum slope, trenching and backfill, structure standards, and other related provisions. All new construction, rehabilitation, or repair of the sanitary sewer system adheres to these standards. Additionally, the District has standardized its use of equipment in the pumping stations for ease of maintenance and replacement. This includes the pumps, liquid level indicators, electrical components, valves, piping and telemetry. The District is monitoring the field of no -dig pipeline rehabilitation as advancements are continually being made. The Sanitary District considers no -dig technology to be the future answer to pipeline rehabilitation as systems reach their life expectancy. Parts of the Sanitary District's system will be 100 years old in 2050 and although vitrified clay pipe may have a life expectancy far greater than 100 years, the District is planning on no -dig rehabilitation methods to be the standard rehabilitation practice and will be developing construction standards as methods are perfected. B. STANDARDS FOR INSPECTION AND TESTING OF NEW AND REHABILITATED FACILITIES The District's standard public works contract provides the work is not placed into service and accepted by the Board of Directors until inspection and testing is completed. Additionally, no dedication will be accepted and no tie into District facilities will be allowed where the District Engineer has not approved the plans and drawings and has not 18 SEWER SYSTEM MANAGEMENT PLAN 12/17/09 COSTA MESA SANITARY DISTRICT inspected the project during its course of construction (District Operations Code Section 41 7.01.070). The District provides continuous inspection during the construction of sewer facilities and believes that proper installation is the key element to insure proper operation and maximum life expectancy. Inspection and testing of new or rehabilitated facilities ensures that the established standards are being implemented in the field. Acceptance testing for gravity sewers can include: low pressure air test or water test to identify leakage, mandrel test to identify deflection of flexible pipe, and television inspection to identify grade variations or other construction defects. CMSD adheres to these standards for inspection and testing of new or rehabilitated facilities that are outlined in the above listed standards. 0 • 19 0 SEWER SYSTEM MANAGEMENT PLAN COSTA MESA SANITARY DISTRICT VI. OVERFLOW EMERGENCY RESPONSE PLAN 12/17/09 The Overflow Emergency Response Plan (OERP) is developed as part of the CMSD Sewer System Management Plan. The purpose of the plan is to establish guidelines and measures to protect public health and the environment in case of an accidental overflow. In the case of an overflow, CMSD shall dispatch the appropriate crews to investigate, identify the cause, and provide appropriate action to minimize the effects of the overflow on public health and quality of surface waters. The OERP further specifies the required notification and reporting that is necessary for local and state agencies. Appropriate CMSD personnel will be required to read the OERP and familiarize themselves with the procedures. The OERP should be kept in an easily available location for all utility personnel and public access reference. A. SSO NOTIFICATION PROCEDURES Outside of regular business hours, the District's general phone number (949) 645 -8400 has information on who to call for after -hours emergencies, and the Costa Mesa Police Department Dispatch follows District procedures for SSO's. Because the majority of • after -hours emergency calls for gravity sewer SSOs pertain to private small size sewers, the first responder is C &R Drains, a local plumber. C &R Drains is under contract to the District to provide first responder service and has the ability to unclog any private sewer backup. • If upon arrival at the SSO C &R Drains finds the backup to be in a District sewer main, C &R Drains will call the CMSD Maintenance Supervisor who lives locally and who will respond with the District's combination jetting /vacuum sewer cleaning truck. If there is a sewer alarm from one of the sewer pumping stations, the hierarchy for the alarm auto - dialer system is the CMSD Maintenance Supervisor, the Operations Manager, and then the District Engineer. Besides C &R Drains, the District also has. National Plant Services, a sewer cleaning company who is another emergency responder under. contract to the District, ready to respond. All District Staff and field crews have preprogrammed cellular phones to facilitate instant communications. Should cellular phone communications be down during the emergency, the Operations Manager has two -way FM radios for use to communicate between District staff and field.crews. B. APPROPRIATE RESPONSE TO ALL OVERFLOWS District policy is to respond to all spills within the District — and even provide mutual aid outside the District — whether on public or private property and to take all steps 20 SEWER SYSTEM MANAGEMENT PLAN 12/17/09 COSTA MESA SANITARY DISTRICT possible to prevent the spills from reaching the storm drains, flood control channels, or • waters of the State, all in accordance with the waste discharge requirements. Organization of this document. details the lines of authority and responsibilities of District personnel during an emergency. Because the District provides only sewer service and trash collection service, the District has equipment and manpower dedicated solely to sewer system maintenance, operation, and emergency response. C. REGULATORY NOTIFICATION PROCEDURES If a SSO occurs, it is required that certain regulatory agencies be contacted. The following reporting criteria explain when notifications should be sent and the various forms that are required. Regulatory notification procedures are administered by the District's Operations Manager. 1) Oral Notification As a first priority during a Category 1 sewer spill, District staff and field crews immediately notify the appropriate agencies (not later than two hours after becoming aware of the discharge) by phone that a spill has occurred following the direction to do so, such that reporting can be provided without substantially impeding cleanup or other emergency measures. The District follows the same procedure for Category 2 spills instead of depending on a written report as a means of notification, well within the requirement for Category 2 SSOs of reporting to the Online SSO Database within 30 days after the end of the calendar month in which the SSO occurs. The District also verbally reports all private property spills that are not fully recoverable immediately upon discovery. Category 1 sewer spills are spills from the District's sanitary sewer system equal to or greater than 1,000 gallons or where the spill enters waters of the state or where the spill enters a storm drain system and is not recovered, and require notification to the appropriate State agencies. Each of the following must be notified in the case of a Category 1 and Category 2 sewage spill: Orange County Health Care Agency Environmental Health Department: 714/433 -6419 or 6281 After Hours — Control 1 714/628 -7008 Regional Water Quality Control Board — Santa Ana Region: 951/782 -4130 Fax 951/781 -6288 Any discharge of sewage into or onto a waterway must also be reported to California Emergency Management Agency (CaIEMA) (formerly OES): CaIEMA: 800/852 -7550 Fax 916- 262 -1677 • 21 SEWER SYSTEM MANAGEMENT PLAN 12/17/09 COSTA MESA SANITARY DISTRICT • 2) Written Report The District reports all Category 1 spills within 3 business days as required in the Monitoring and Reporting Program, and the District also reports all Category 2 spills within 3 business days. Both Category 1 and Category 2 spills are included in the monthly spill report. The District does not submit written reports of private property spills, only verbal reports when it is discovered a private property spill is not, and cannot be, fully contained. Where there are no public spills during the month, the District submits a monthly no -spill report. The District reports the spills in accordance with the on -line CIWQS reporting forms and State Water Resources Control Board Monitoring and Reporting Program No 2006 - 0003 -DWQ (As Revised by Order No WQ 2008-0002 - Exec) SSO Reporting Timeframes. The District's Operations Manager is responsible for overseeing the reporting process. The Operations Manager receives the spill report from the field crew and drafts up the required report. The draft is then reviewed with the District Engineer with consideration given to volume calculations, vacuum and wash down operations, cause of spill, timeliness of response, etc. After discussions are complete, the report is finalized and submitted to the General Manager for review. Once approved by the General Manager, the Operations Manager transmits the spill report to the appropriate authorities. As required in the Monitoring and Reporting Requirements, the District also completes the annual questionnaire by the end of December each year. D. TRAINING PROCEDURES The role of each person during an emergency has been established and is clear and concise. The District has pre - established responsibilities for staff members that work concurrently with the field crews to provide an efficient response. Each Sanitary District administrative staff member and field crewmember is required to read and sign off having read and understood the sewer system management plan and spill reporting form. Field crewmembers are required to keep copies of the Sewer System Management Plan and the spill reporting form in each vehicle. If the emergency is during normal working hours, both field crews and the supervisor are working as appropriate to handle the emergency. At the same time, District Staff is positioned as follows: • The General Manager will be in District Headquarters providing overall direction and setting priorities. • District Engineer will also be i-5 in District Headquarters to gather and assess information and develop an action plan afe available for- r-efer-enee and whefe multiple phene lifies ean be used to arrange various resources such as €er contractors, pumper trucks, and other independent contractors. The preprogrammed cell phones that the field crews and staff have allow instant communications and organization from the . District E • office. 22 SEWER SYSTEM MANAGEMENT PLAN COSTA MESA SANITARY DISTRICT 12/17/09 • The CMSD Inspectors are in the field and while providing direction to the field crews report continuously to the District Engineer to insure the best possible actions are taken. • The Operations Manager is in the field, documenting the situation with pictures and verbal reports back to the District office. The Operations Manager will immediately verbally report any sewer spills to the required agencies and as soon as possible file the written report. • The Maintenance Supervisor and field crews are in the field responding to the action plan developed by the District Engineer. • The Office Manager /Clerk of the District is keeping the Board of Directors apprised of the situation via e -mail, cellular telephone or in person. in her- „ffiee and t,- .,,,s"ts fwies o ails to the Board of Pi -eet -s to keep theffl apprised `.f the s t,,.,tiei, • District staff is working in the District Headquarters providing resources to staff that may include obtaining equipment, food, water, first aide, etc. • The Administrative Manager is tracking all costs, including staff hours, related to • the operations in order for the District to be eligible for reimbursement in case the emergency situation is declared a disaster by the Governor. E. EMERGENCY RESPONSE OPERATIONS The District's field crews respond to all emergencies, and if needed, the District utilizes its list of pre- approved qualified contractors. The list of contractors is attached to this SSMP, and the SSMP will be carried in each field vehicle as well as being in the appropriate administrative offices and in the Sewer Master Plan. The independent contractors on the list have demonstrated exceptional workmanship over the years and the District has signed emergency services agreements on file so there will be no delays in responding to an emergency. Both the District and the emergency contractors have traffic control equipment that can be used for crowd control. F. PROGRAM TO CONTAIN AND PREVENT SEWAGE DISCHARGES TO SURFACE WATERS The District shall continue to maintain one in -house two -man field crew, one contract two -man, and a supervisor who are responsible for cleaning the system and for being the first responders in the event of a sewer main spill. During normal working hours, the • 23 SEWER SYSTEM MANAGEMENT PLAN 12/17/09 COSTA MESA SANITARY DISTRICT response time is a few minutes and after hours , the contract plumber or maintenance supervisor are usually on -scene within one -half hour. The District has one combination jetting /vacuum truck, traffic control equipment, one by -pass pump and hoses, and two trailer - mounted standby generators. The District field crews are required to use mats to block the catch basin entrances to the storm drains and use the vacuum truck to vacuum up spills and the wash down water. The District also uses the storm drain system as a containment device if needed. The outlet to the storm drain is blocked and the spill and wash down water are vacuumed from the line. The impact of spills is minimized by washing the spill down with water to the maximum extent possible. The Orange County Health Care Agency has requested that only fresh water be used because disinfectants pose their own problems. The District relies on the Orange County Health Care Agency ( OCHCA) for monitoring water quality and posting beach closures. All spills are reported immediately to the OCHCA office. The District uses the following four -step approach to private property SSOs that are discharging to the public right -of -ways: • First, field crews block the storm drains so discharges will not enter the system. • If they already have, the District uses the storm drain as a containment device and extracts the discharge and water used to flush the system from a downstream point in the system. • Secondly, the District sandbags the public right -of -way to prevent further discharges from leaving the property. • Thirdly, the District notifies the property owner or management company of the spill and directs them to hire an emergency plumber to clear the system. District crews never leave the site until the problem is resolved and the spill is stopped and cleaned up. • Fourthly, in addition to the regular reporting of spills, the District requests the Orange County Health Care Agency notify the property owner of the spill and demand corrective action. The District Board has entered into contracts to perform emergency work that are preapproved with contractors. that already possess the license and insurance to perform such work. The District Board has enacted an ordinance, District Operations Code Section 4.05.010, that authorizes the District Engineer to order emergency work in accordance with Public Contracts Code Sections 2086 and 22050. Upon the District Engineer's 24 SEWER SYSTEM MANAGEMENT PLAN COSTA MESA SANITARY DISTRICT 12/17/09 discretion, C &R Drains will be called out to alleviate a private property backup • if the property owner or property manager is unavailable. In addition, the District has also developed an Emergency Response Plan for the majority of the sewer pumping stations within the District under project #170. The stations without the emergency response plans are planned for abandonment. The Emergency Response Plans contain the procedures to be implemented to prevent an SSO should the pump station become inoperable or a major emergency, such as a downed bridge that contains a force main, occurs. The plans include calculations of the number of pumper trucks required, two different pre- determined driving routes to two disposal points while avoiding potential high traffic or disaster points such as bridges, emergency contact list, etc. These major emergency plans were completed in July 2009 and a copy is present in all the field vehicles, in the Operations Manager's office, and in the District Engineer's office. VII. FOG CONTROL PROGRAM Studies by the District have identified the main causes of SSOs within the District and efforts have been prioritized to eliminate the causes. The Operations Manager keeps a running spreadsheet of the sewer spills that includes the causes of the spills and the Engineer and the field crews use the causes to plan activities, programs and policies to eliminate the causes. The District has identified restaurant grease as the number one cause of sewer line blockages and spills. The District has retained the firm of Environmental Engineering and Contracting (EEC) to manage its FOG program at a yearly cost of $100,000-44-50,4W. Approximately five staff members from EEC perform functions in the FOG program including engineers, administrators, and inspectors. In addition to EEC, the District contracts with the Orange County Health Care Agency (OCHCA) to perform a FOG BMP inspection one -time per year at each of the food service establishments (FSEs) inside the District. The cost per inspection is slightly less than $20 per location. These inspections complement the EEC inspections giving the District a two- pronged approach for insuring the FSEs follow the prescribed practices in the FOG notebook developed for each FSE. A. PUBLIC EDUCATION OUTREACH PROGRAM The District's contractor EEC has prepared and distributed a FOG notebook to each FSE inside the District. The notebook includes log sheets for interceptor cleaning, employee education, BMPs, guidelines, and posters. Additionally, the District has made available, on its internet site, educational materials regarding Fats, Oils and Grease (FOG) and the sewer system. The site contains the following three educational brochures that can be downloaded by the public: 25 SEWER SYSTEM MANAGEMENT PLAN 12/17/09 COSTA MESA SANITARY DISTRICT • • Homeowner's Guide to Sewer Lateral Maintenance. • Sewage Spill Reference Guide. • OCHCA Environmental Health Bulletin Grease Control Devices. The District also issues a semi - annual newsletter with information regarding keeping Fats, Oils and Grease (FOG) out of the sewer system. B. FOG DISPOSAL PLAN The District requires all new commercial construction and existing commercial properties that have been found responsible for previous SSOs to install appropriate grease- reducing devices, including grease interceptors. The interceptors are required to be inspected and pumped out by a licensed company on a regular basis, normally on a quarterly basis. C. LEGAL AUTHORITY TO PROHIBIT DISCHARGES TO THE SYSTEM A permit from the District is required to connect to, use or maintain a connection to the District's facilities (District Operations Code Section 7.05.030(a)). Any person, firm or corporation that connects or discharges to the District's sewerage system without a valid permit is guilty of a misdemeanor (District Operations Code Section 7.05.030(f)). The District also has the right to terminate a property from District's service (District Operations Code Section 7.09.070). Every owner, tenant and persons using property shall have a duty not to cause, permit or allow the accumulation of grease in the District's sewer line so that sewage spills may occur. Such persons shall use reasonable methods to reduce grease accumulation in the District's sewer lines including but not limited to reducing or eliminating the grease that is deposited in the sewer and utilizing enzymes and similar products that prevent grease build -up. No person shall discharge grease into the sewer system so as to cause an accumulation in the District's lines so as. to substantially contribute to the possibility of a sewage overflow (District Operations Code Section 7.09.041). D. GREASE REMOVAL DEVICE REQUIREMENTS The District's Operation Code requires that all new commercial construction shall have appropriate grease- reducing devices, including sewer interceptors, unless the developer demonstrates, to District Engineer's satisfaction, that such devices are not necessary (Section 7.09.030). The District also requires that no Food Service Establishment shall discharge into the District's system without obtaining a permit from the District describing the business operations and discharge and any FOG prevention measures being undertaken or to be undertaken to reduce the discharge of FOG into the District's system in accordance with this chapter (Section 7.09.044). Furthermore, in cases in which a property is a source of sewer spills on more than one occasion such that recurrence is likely, or in cases in which there is an imminent danger of future sewer 26 SEWER SYSTEM MANAGEMENT PLAN 12/17/09 COSTA MESA SANITARY DISTRICT spills, the District may order that a property install a sewer interceptor or other appropriate device to protect the District's system (Section 7.09.060). In addition, the Orange County Sanitation District, which is the sewer treatment agency for all the sewage generated within the CMSD boundaries, has adopted Ordinance No. OCSD -25 regarding FOG control which requires the installation of interceptors on all food service establishments, including existing establishments, to install appropriate grease- reducing devices, including sewer interceptors. E. INSPECTION OF GREASE PRODUCING FACILITIES The District has adopted two grease control ordinances, Ordinance 41, in 2003 and, Ordinance 51, in 2005, codified as Section 7.09 of the District's Operations Code, giving the District legal authority to implement a comprehensive grease control program. The District retained Environmental Engineering and Contracting (EEC) to prepare program documents and the Board of Directors adopted these in 2004. The District began its grease control program on January 2, 2005 and has issued a permit to each of the 393 food service establishments inside the District. All 393 food service establishments have been prioritized for inspection with concentration on the heavy grease producing FSEs or those FSEs upstream of hotspots. EEC has produced a GIS map identifying all the FSEs and the hot spots for the Maintenance Supervisor's use in cleaning the system. Notebooks have been distributed to the FSEs and contain posters, BMPs and other materials for reducing grease discharges into the sewer system. Televising the sewer main lines at point of entry of the food service establishment's sewer laterals occurs to gather support evidence for compliance with the grease control ordinances. The follow - up inspections have disclosed a reduction of grease discharged by food service establishments. F. CLEANING SCHEDULE FOR SEWER SYSTEM SECTIONS SUBJECT TO FOG BLOCKAGES The District has identified a number of problem areas that are more prone to blockages and SSOs. These areas are typically inverted sewer siphons and areas with excess grease build -up. These enhanced cleaning areas, or `hot spots', are shown on the GIS map prepared by EEC. G. SOURCE CONTROL MEASURES FOR `ENHANCED MAINTENANCE AREAS' CMSD and Orange County Sanitation District, which is the sewer treatment agency for all the sewage generated within the CMSD boundaries, have adopted ordinances requiring installation of appropriate grease- reducing devices, including sewer interceptors, on all new commercial developments and existing food service • 27 • SEWER SYSTEM MANAGEMENT PLAN 12/17/09 COSTA MESA SANITARY DISTRICT establishments. Furthermore, CMSD has adopted an ordinance allowing the District to require the installation of appropriate grease- reducing devices, including sewer interceptors, on existing properties that are found to be causing or potentially causing SSOs. Additional source control measures for the `Enhanced Maintenance Areas' identified by the District consist of a public education- and awareness program that includes distribution of the District's pamphlets for restaurant and homeowner grease control, and a newsletter. The District has also distributed its grease control notebooks to all 393 food service establishments inside the District. The notebook contains a poster, BMP list, and other information relative to the District's grease control program. Since inception of the FOG program, the District has required three FSEs to retroactively install gravity grease interceptors. This was based on the evidence found from CCTV monitoring of the point the sewer lateral enters the. sewer main. The FSEs were contributing to a hot spot and were unable to reduce their FOG discharges through BMPs. VIII. SYSTEM EVALUATION AND CAPACITY ASSURANCE PLAN The District has a Sewer Master Plan that assesses the capacity of the sewer system. The main purpose of a Master Plan is to compare the projected peak flow from the land uses adopted in the General Land Use Plan with the carrying capacity of the sewer lines. New parallel lines or by -pass lines supplement lines identified as unable to handle the maximum flows. The construction of proposed sewer lines is included in the District's capital improvement projects. The Sewer Master Plan was last updated in 2005 and will be next updated when the GIS flow modeling software is installed, which will be approximately in 2011. A. EVALUATION The District's Sewer Master Plan incorporates a hydraulic analysis of the sewer mains in the system. The peak flow estimates are estimated using flow coefficients developed by the District based on land usage. The flow coefficients used by the District have been compared to the coefficients used by Orange County Sanitation District and the City of Los Angeles and found to be reasonable. Special cases, such as high -rise office buildings, hotels and high volume industrial uses are evaluated separately using,a peak flow estimate for the individual parcels. The capacity of each line is determined and those lines unable to handle future master planned flows are identified. The current system capacity is able to handle, without surcharge, the current dry weather and wet weather peak sewer flows. SEWER SYSTEM MANAGEMENT PLAN 12/17/09 COSTA MESA SANITARY DISTRICT B. DESIGN CRITERIA The district has adopted the industry standard of designing new sewer lines up to 18 inches in diameter to be flowing no more than half full at peak wet weather flow. Lines 21 inches or larger are designed to be flowing no more than three quarters full at peak wet weather flow. However, when analysis of existing conditions are completed for the purposes of determining when additional capacity is required, flows above these limits, but less than completely full are accepted. At no time are sewers allowed to flow in a surcharged or pressurized condition. C. CAPACITY ENHANCEMENT MEASURES The District's Sewer Master Plan includes the short and long term CIP to address identified hydraulic deficiencies. Funding for the Capital Improvement Plan is from fees collected from new construction. The District is also active in reducing Inflow and Infiltration (UI). The District has ruled out Infiltration as a source of water in the system but has identified Inflow as a source of water and has begun plugging and sealing manhole covers; particularly manhole covers located in gutters and alley flow lines. The District will be considering completely sealing all manholes in alley flow lines and completely sealing manholes in the vicinity of gutters or curb and gutter. The District is working with the City of Costa Mesa; owners of the local storm drain system, to identify the means by which Inflow enters the system. The District will begin is ,,enside fin-9 a program to identify illegal connections and the number of backyard swimming pools directly connected to the system. D. CIP SCHEDULE The District's Sewer Master Plan was last updated in 2005 and will be next updated when the GIS flow modeling software is installed, which will be approximately in 2011. • 01 • SEWER SYSTEM MANAGEMENT PLAN COSTA MESA SANITARY DISTRICT 12/17/09 IX. MONITORING, MEASUREMENT, AND PROGRAM MODIFICATIONS The SSMP will be reviewed yearly to insure all the provisions are implemented and the effectiveness discussed at a meeting of all field and engineering staff. Updates will occur as appropriate but will occur no longer than once every five years. Performance evaluations are ongoing because the daily operation of the District includes all the elements of the program. District Staff will request the Board of Directors include a yearly or regular appropriation to fund the updating. A recommendation was made to the Board of Directors of the District to consider the Sewer Master Plan Update and its three elements; the Master Plan, the Sewer System Management Plan, and the Emergency Response Program as on -going concerns that will be continually reviewed and updated. X. SSMP PROGRAM AUDITS The District will perform an internal audit evaluating its SSMP and its compliance with the WDR every two years year and will report the results of the audits along with recommendations and suggested improvements to the CMSD Board of Directors. XI. COMMUNICATIONS PROGRAM The District Engineer will provide interested parties with status updates on the implementation of the components of the SSMP and will also consider comments made by interested parties. 30 Meeting Date item Number 01/28/10 X. A. TAYY DisP-kicT C.-OSTA MESA SANI To: Board of Directors ..an Independent Speeia[Distriet Via: Scott Carroll, General Manager From: Marc Davis, Treasurer /Director of Finance Date: January 28, 2010 Subject: Budget Adjustment for Strategic Plan Summary A budget adjustment in the total amount of $3,500 is required to provide adequate • funding for completion of the Strategic Plan for the District. • Staff Recommendation That the Board of Directors approves the budget adjustment in the amount of $3,500. Analysis Funding for completion of a Strategic Plan (Plan) for the District was not included in the budget for fiscal year 2009 -10. Funding for this Plan was included as part of the prior year's budget, but funding lapsed at the end of the prior fiscal year. The Plan was not completed during the prior fiscal year as a result of the District reorganization and subsequent recruitment for a General Manager. In order to provide adequate funding for BHI to continue its work on the Plan, meet with the Board and staff, and to develop a measurable set of goals and objectives, the following budget adjustment is required. The amendment to the agreement between BHI and the District has been signed an executed. Protecting our community's health and the environment by providing solid waste and sewer c Uv coon services. UWUn crosdcagov Board of Directors January 28, 2010 Page 2 of 2 Solid Waste Fund Account Professional Services Contingency Liquid Waste Fund Account Professional Services Retained Earnings Legal Review Legal review is not required. Financial Review Account Number Increase Decrease 10- 100000 -4200 $1,225 10- 100000 -4990 $1,225 Account Number Increase Decrease 20- 100000 -4200 $2,275 20- 000000 -2990 $2,275 The portion of the budget adjustment applicable to the Solid Waste Fund can be funded from remaining contingency funds budgeted for fiscal year 2009 -10. No contingency funds are available in the Liquid Waste Fund, thus a new appropriation from retained earnings is required. Committee Recommendation Committee recommendation is not required. Public Notice Process Copies of this report are on file with the entire agenda packet at District Headquaters. Alternative Actions 1. Refer the matter back to staff Financial Review Approved Legal Review Approved t� L� Meeting Date Item Number 01/2a/10 XI. B. COST.A W r Memorandum To: Board of Directors Via: Scott Carroll, General Manager From: Alan R. Bums & Date: January 28, 2010 ... an Independent SpeciaMstrict Subject., MOU with the City for Code Enforcement and Jurisdictional Matters Summary The District and the City desire to explore if an MOU can be prepared for various subjects, including code enforcement and tree damage to District sewer lines. The following is an update of the progress of those efforts. Staff Recommendation That the Board of Directors directs staff to continue to negotiating the MOU with the City. Analysis In January of last year, the City and District began negotiating an MOU on sewer matters, including tree root damage to District sewer lines. The original draft recognized that the District had jurisdiction over sewer lines and appurtenances outside structures. City was to assist owners whose sewer lines had been damaged by offering to remove the tree or by paying the approximate cost for the removal. That draft MOU was sent to the City Attorney in February. Around that time, the City Manager acknowledged in communications that the City had jurisdiction over sewers in an "informal blessing" email dated February 3, 2009. (Home Gardens Sanitary District v. City of Corona 116 Cal.Rptr.2d 638 (2002) established this point so there was not much agreement needed.) On February 27, 2009, we proposed revisions to the MOU but still had not received a response from the City Attorney or anyone else at the City. 40 (Protecting our community's health and the environment 5y providing solid waste and sewer collection services. www.crosdca.gov Board of Directors January 28, 2010 Page 2 of 3 On April 13, 2009, 1 was informed that the City advised the District at the Liaison Meeting that the City desired to separate tree roots from sewer jurisdiction. I advised the City Attorney that it was my understanding that the City would prepare the draft agreement. On July 23, 2009, the Interim District Manager received a letter from the City Manager in which he mentioned the sewer jurisdiction negotiations but indicated that the parties now desired to explore whether the City could provide code enforcement services. The outline of the agreement was to cover the following: Sewer laterals, plan check, permitting and inspection authority — The District was to be responsible for these items, and the City agreed to advise applicants of the District's jurisdiction. Sewer laterals, maintenance responsibility — The District was to be responsible for video inspections and coordination with owners about laterals. The City was to cooperate with the District when parkway trees are a contributing factor in sewer damage. The City Manager stated something about the limitation of City's liability (which became a point of discussion). i Ordinance enforcement officer duties — The City was to assume responsibility for enforcing trash container placement laws, issuing citations and keeping logs of violations. The City was to amend its 10 ordinances to do so. These duties were to be performed on a trial basis without charge for a 24 -month period, after which the parties would negotiate what was appropriate. The City Manager responded on July 30 that he did not intend to shift liability for parkway trees. He reaffirmed that parkway trees were the City's responsibility. On August 19, 2009, 1 provided the Interim Manager and District Engineer with an analysis of issues related to the proposed MOU. Staff agreed that clarification was necessary in many areas. We traded emails on the subject, and a letter was sent by me to the City Attorney on September 2, 2009. In that letter we agreed that the District should have jurisdiction over sewers outside buildings but that District should also have jurisdiction inside buildings when Food Service Establishments (FSEs) are involved so we could enforce our grease control program. We also suggested some parkway tree procedures that involved mediation in the event of dispute. We also asked about whether a civil citation system could be implemented and whether the city would provide hearing officers. The City published a city manager newsletter in October 23, 2009 that stated the City would be taking over the code enforcement for the District related to trash containers on an informal basis. • L� • Board of directors January 28, 2010 Page 3 of 3 The City Attorney emailed me on December 1, 2009 and asked me to send a copy of the latest draft MOU. I responded on December 7, 2009 and provided her with relevant documents. The City Attorney wrote back that day to state that she would be getting together with the City Manager and Director Monahan regarding the code enforcement MOU. On January 11, 2010, the City Attorney asked that I send copies of the codes we desired enforced, and 1 sent her a copy of Chapter 10.01 pertaining to trash containers. Legal Review Both the City Attorney and I will be very involved in this process and will prepare the MOU and coordinate on laws that need to be adopted. Financial Review Obviously, having the City provide these services at no charge for two years will save significant money. Finance estimates that $56,000. will be saved. After that we will need to evaluate what is proposed. Committee Recommendation Not applicable. Public Notice Process Copies of this report are on file with the entire agenda packet at District Headquarters. Alternative Actions 1. Continue to investigate the MOU for code enforcement services and other areas of jurisdictional concern. 2. Continue to provide our own code enforcement officer /person. 3. Explore a hybrid system in which city services are provided yet we have our own person. Finance Review Approved Legal Review Approved • LAW OFFICES OF HARPER & BURNS LLP A LaAn ED LABRXrY PAR7NERS11IF INCLUDING A PROFESSIONAL CORPORAMON -A PROFESSIONAL CORPORATION To: Honorable President and Board of Directors From: District Counsel (951) 674 -0698 Meetin Date Item Number 01/28/10 XI. D. Date: January 7, 2010 Re: Selected Laws All Public Officers Should Know (Updated January 7, 2010) The following is an outline of the most important laws you should know: (Note: Italicized language represents a revision to this memo based on law changes.) The Brown Act is The Brown Act requires all public meetings of the Board to be open to the public. The Brown Act prohibits even informal meetings that are not open to the public. The following general rules may be applied: 1. Whenever a quorum of the Board is together, there is the possibility that a violation may occur if the public's business is discussed outside of a public meeting. 2. A quorum of the Board may get together at a purely social occasion, provided that none of the public's business is discussed. 3. The only sure way not to violate the Brown Act when a quorum of the Board members is going to be present at the same time is to notice the event as a public meeting. The Brown Act requires that all matters to be discussed by the body must be on the agenda 72 hours before the meeting. Some exceptions to this rule exist. One exception is when the need to take action arose after the agenda was prepared. The Board must make two findings before it can consider the item: (1) that the need to take action arose after the agenda was prepared and (2) that there is some need to take action at that tune. The Brown Act has recently been amended to clarify that a majority of a legislative body shall not use a series of communications of any kind (circulating memo with check -off, fax, e-mail, etc.) directly or through intermediaries (think manager or secretary "polling" the Board) to "discuss, deliberate or take action" on District business. An employee or official may have separate 453 S. GLASSELL STREET ALAN A. BURNS ORANGE, CALIFORNIA 92866 JOHN R. HARPER* . COLIN R. BURNS (71.4)771 -7728 OF COUNSEL FAX (714)7443350 IMI A. CURTIN' MICHAEL MONTGOMERY* -A PROFESSIONAL CORPORATION To: Honorable President and Board of Directors From: District Counsel (951) 674 -0698 Meetin Date Item Number 01/28/10 XI. D. Date: January 7, 2010 Re: Selected Laws All Public Officers Should Know (Updated January 7, 2010) The following is an outline of the most important laws you should know: (Note: Italicized language represents a revision to this memo based on law changes.) The Brown Act is The Brown Act requires all public meetings of the Board to be open to the public. The Brown Act prohibits even informal meetings that are not open to the public. The following general rules may be applied: 1. Whenever a quorum of the Board is together, there is the possibility that a violation may occur if the public's business is discussed outside of a public meeting. 2. A quorum of the Board may get together at a purely social occasion, provided that none of the public's business is discussed. 3. The only sure way not to violate the Brown Act when a quorum of the Board members is going to be present at the same time is to notice the event as a public meeting. The Brown Act requires that all matters to be discussed by the body must be on the agenda 72 hours before the meeting. Some exceptions to this rule exist. One exception is when the need to take action arose after the agenda was prepared. The Board must make two findings before it can consider the item: (1) that the need to take action arose after the agenda was prepared and (2) that there is some need to take action at that tune. The Brown Act has recently been amended to clarify that a majority of a legislative body shall not use a series of communications of any kind (circulating memo with check -off, fax, e-mail, etc.) directly or through intermediaries (think manager or secretary "polling" the Board) to "discuss, deliberate or take action" on District business. An employee or official may have separate Costa Mesa Sanitary District Selected Laws January 7, 2010 Page 2 conversations or communications with Board Members about District business if that person does not communicate to other Board Members the comments or position of any other Board Member. (This exception would allow the use of a Manager's newsletter, provided the position or comments of arty Board Member are not stated.) There are exceptions to the open meeting requirement that allow "closed session" discussions for real property negotiations to discuss litigation or to discuss personnel or labor relations matters. A knowing violation of the Brown Act is a misdemeanor. The Political Reform Act of 1974 The Political Reform Act has both conflict of interest prohibitions and disclosure elements to it. h � t ? • With respect to conflicts of interest, you should be aware that there is a prohibition against public officials making or in any way attempting to use an official position to influence a decision in which he /she knows or has reason to know he/she has a financial interest. Disqualifications on the record and abstention on the vote are required. Generally, a "financial interest' ' includes a decision that is reasonably foreseeable to have a material • financial effect on the official or his/her family on: • A business entity in which the official has an investment of $2,000 or more, • Real property in which the official has an interest of $2,000 or more, • Any source of income of $500 or more received or promised within 12 months of the time the decision is made, • Any business entity in which the official is an officer or management person, or • Any donor of gifts currently valued at $420 or more received or provided within 12 months of the time the donation is made. This amount is adjusted every odd year pursuant to the change in the Consumer Price Index (CPI). There are regulations and opinions that further define and refine these general rules. The disclosure requirements impose a duty to file assuming office and leaving office statements, as well as annual statements. Income, investments, real property interests and gifts over specified amounts must be reported. Costa Mesa. Sanitary District Selected Laws January 7, 2010 Page 3 Government Code Section 84308 Government Code Section 84308 provides a special rule that only applies to appointed officials. As an elected Director, this rule would not apply to your actions as a Director of the Costa Mesa Sanitary District but would apply to your appointed position on other bodies such as the Orange County Sanitation District, LAFCO or Orange County Flood Control. The rule basically disqualifies a person who is appointed to a body from voting or taking action on a license, permit, or other entitlement matter involving a party who has given that person $250 or more as a contribution (including political contributions) within the past 12 months. Furthermore, such a person may not accept such a contribution for three months after rendering such a decision. The rule actually prohibits "soliciting, accepting, or directing" such a contribution while the matter is pending before the body. It also requires disclosure and abstention if the contribution was received within 12 months but while the matter was not pending if the matter later comes before you for action. The Contractual Conflict of Interest Prohibition Public officers and employees are prohibited from being financially interested in any contract made by them in their official capacity. A violation can occur from attempting to influence action as well as actually voting. Incompatibility of Office A public officer or employee may not engage in any employment, activity or enterprise that is inconsistent, incompatible or in conflict with the duties of his/her public office. If a second incompatible office is assumed, you automatically vacate the first office. Misuse of Government Property It is a crime to misuse public property. This means that an official may not use public facilities, personnel, or supplies for his/her own personal use. Former Orange County Supervisor Battin went to jail for using government staff and copying machines to do campaign work. Misuse of Office for Political Influence It is unlawful to use, promise or threaten any person with your official position to gain political influence or for any other corrupt consideration. Gift Limit 0 There is a prohibition on accepting any gift in excess of $420 from any single source. Costa Mesa Sanitary District Selected Laws January 7, 2010 Page 4 Honoraria Prohibition You are prohibited from accepting money for speeches, articles written or conferences attended. Passes and Discounts from Transportation Companies You may not accept passes or discounts from transportation companies given to you because you are a public official. This Constitutional provision (Article XU, Section 7) had its genesis in early California history because of the relationship between the state and the railroads. Acceptance of such a pass or discount causes a forfeiture of office. Ethics Training and Expense Reimbursement A new law (Assembly Bill 1234, Gov. Code § 53232 et seq.) took effect on January 1, 2006, and set forth various requirements for expense reimbursement and ethics training. Local officials are required to utilize certain forms within the proscribed period of time when traveling on official business. Specific expenses may qualify for reimbursement with receipts and documentation. An official attending an event at public expense must report on the event at the next regular Board meeting. The Board adopted a policy implementing the requirements of this law. The law also imposes initial and a recurring biennial two -hour ethics training requirement on local elected officials. Penal Code Sections 85 & 86.— Trading of Votes and Government Coercion to Obtain Votes Illegal and a Crime Penal Code Sections 85 & 86 (SB 1308) were enacted in response to the Riverside Board of Supervisors threatening cities that if they did not approve an endangered species plan, the Board of Supervisors would take punitive action towards those cities through County action/inaction. The law now provides that it is unlawful to either trade votes on a government action or to bribe, threaten or use a vote or other government action to coerce another government vote. These crimes are punishable by 2 -4 years in prison, substantial fines and the forfeiture of office. The California Attorney General has subsequently opined that these laws do not prevent a county and cities from entering into an MOUfor land use development standards pertaining to habitat protection within each city's sphere of influence. [91 Ops. Cal.Atty. Gen. 46 (2008)] Miscellaneous Federal Laws f • In addition to the state laws identified in this memo, federal laws may also be implicated by a local official's action. Southern California has seen a number of prosecutions for corruption that were filed by federal prosecutors. "Mail fraud" is a favorite tool. The essence of the charge is a scheme to deprive citizens of honest services by the use of the mail or electronic communications. The theory is that a public official owes a duty of loyalty and honesty to the • public and that duty is violated when he /she acts for personal interests and not the public interest. Costa Mesa Sanitary District Selected Laws January 7, 2010 Page 5 Many of the city officials prosecuted received kickbacks or bribes and a substantial amount of these cases involve the trash hauler and other companies that have city contracts. RICO (racketeering), interstate extortion and income tax evasion are other federal laws used to prosecute local officials. Revolving Door Limits State law prohibits a local elected official, chief administrative officer of a county, city manager, or general manager or chief administrator of a special district who held a position with a local government agency from representing a client in front of his/her former agency for one year after leaving the employment of that agency. (Gov. Code § 87046.3.) Gifts to an Agency (FPPC Regulation 18944.2) Gifts to an agency must now be reported within 30 days of receipt on an 801 Form. The FPPC encourages seeking advice on gifts of food and drink. There are special rules for travel and conferences. Form 801 must be posted online for the public to review. Directing Charitable Contributions Charitable and other donations to nonprofit organizations that are made at the behest of a candidate who is an elected officer must be reported to the FPPC if over $5,000. The usual situation is when an elected official asks a major corporation to donate to a charity and then the elected official receives some recognition for using his influence to obtain the donation. (Gov. Code § 82015(b)(2)(3).) Because the above is merely a summary of the laws you should be familiar with, please use it only to spot issues. I encourage you to contact me for greater elaboration if you believe one of these laws may apply to a particular situation. ReI iy submitted, Alan R. Burns District Counsel cc: District Manager Board Secretary- Program Manager -Clerk of the District District Engineer Operations Manager • Meeting D1 Item Numbe 01/28/10 1 XII. C. 1 INDEPENDENT SPECIAL DISTRICTS OF ORANGE COUNTY C: Executive Committee Members President Hon. Saundra Jacobs Santa Margarita Water District 1" Vice President Hon. Rich Freschi Serrano Water District 2nd Vice President Hon. Bob Moore South Coast Water District P Vice President Hon. Shawn Dewane Mesa Consolidated Water District Secretary Tram Tran McCormick, Kidman & Behrens Treasurer Hon. Joan C. Finnegan Municipal Water District of Orange County Immediate Past President Hon. Jan Debay Orange County Water District Administration avid Cordaro Municipal Water District of Orange County Mailing Address P.O. Box 20895 Fountain Valley, CA 92728 (714) 963 -3058 (714) 964 -5930 fax 41 (ISDOC) RECEIVED ,JAN 14, 2010 COSTAE ESA �hoi,iARY D,SiriIGT STATEMENT OF MEMBERSHIP DUES January 13, 2010 TO: Ms. Joan Revak District Secretary Costa Mesa Sanitary District 628 W. 19th Street Costa Mesa, CA 92627 -2716 ISDOC MEMBERSHIP DUES FOR 2010 ....... ........................$200.00 Prompt payment of your membership dues is greatly appreciated. Please direct any questions concerning this statement to ISDOC Treasurer Joan C. Finnegan. ISDOC sincerely appreciates your continued support. Please remit payment to... Thank you. ISDOC c/o Joan C. Finnegan 258 Sherwood Street Costa Mesa, CA 92627 Phone: (949) 548 -3690 Fax: (949) 646 -1685 ** *Also, please review and update your agency's information (enclosed) for the 2010 ISDOC Member Directory and fax back to (714) 964 -5930 by Friday, February 5, 2010.