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2025_07_28_boardMonday, July 28, 2025 Board of Directors Regular Meeting Time: 4:30 p.m. Location: Costa Mesa Sanitary District - 290 Paularino Ave., Costa Mesa, CA 92626 Director Ooten attending remotely - 36 Brookharbor Bldg 5, Manistee, Michigan, 49660 *** The livestream of the meeting can be viewed by clicking the "Video" icon on this page (which will be made available at the start of the meeting) or by visiting www.youtube.com/CostaMesaSanitary. *** Public Comments: Members of the public can submit any comments in real time during the meeting or prior to the meeting in writing for the Board of Directors' consideration by sending them to the District Clerk at publiccomment@cmsdca.gov. Those comments will be made part of the official public record of the meeting. *** Obtaining Agenda Materials: The public is entitled to copies of all documents that are made part of the agenda packet. If any document or other writing pertaining to an agenda item is distributed to all or a majority of the Board after the packet is prepared, a copy of that writing may be obtained from the District Clerk's Office. *** In Compliance with ADA: Contact District Clerk, Noelani Middenway, at (949) 645-8400, 48 hours prior to meeting if assistance is needed (28 CFR 35.102.35.104 ADA Title II). A. OPENING ITEMS Subject :1. Call to Order - President Scheafer Meeting :Jul 28, 2025 - Board of Directors Regular Meeting Type :Procedural A. OPENING ITEMS Subject :2. Pledge of Allegiance - President Scheafer Meeting :Jul 28, 2025 - Board of Directors Regular Meeting Type :Procedural A. OPENING ITEMS Subject :3. Invocation - Vice President Ooten Meeting :Jul 28, 2025 - Board of Directors Regular Meeting Type :Procedural A. OPENING ITEMS Subject :4. Roll Call - (If absences occur, consider whether to deem those absences excused based on facts presented for the absence such determination shall be the permission required by law.) Meeting :Jul 28, 2025 - Board of Directors Regular Meeting Type :Procedural Public Content Michael Scheafer, President Robert Ooten, Vice President Arthur Perry, Secretary Arlene Schafer, Vice Secretary Nicole Wiltshire, Director A. OPENING ITEMS Subject :5. Announcement of Late Communications - Unless directed otherwise by the Board of Directors, all actions shall be based on/memorialized by the latest document submitted as a late communication. Meeting :Jul 28, 2025 - Board of Directors Regular Meeting Type :Procedural A. OPENING ITEMS Subject :6. Ceremonial Matters and Presentations Meeting :Jul 28, 2025 - Board of Directors Regular Meeting Type :Procedural B. PUBLIC COMMENTS - This time has been set aside for persons in the audience to make comments on items within the subject matter jurisdiction of the Costa Mesa Sanitary District that are not listed on this agenda. Members of the public will have the opportunity to address the Board of Directors about all other items on this agenda at the time those items are considered. Under the provisions of the Brown Act, the Board of Directors is prohibited from taking action on oral requests but may refer the matter to staff or to a subsequent meeting. The Board of Directors will respond after public comment has been received. Please state your name. Each speaker will be limited to four (4) continuous minutes. Subject :1. Public Comments Meeting :Jul 28, 2025 - Board of Directors Regular Meeting Type :Procedural C. CONSENT CALENDAR - All matters listed on the consent calendar are considered to be routine and may be acted upon by one motion after public comment has been received. Only Board of Directors may pull an item for discussion. Reading of resolutions is waived and they will be adopted and numbered. Now is the time for those in the audience who wish to speak to items listed on the consent calendar. Each speaker will be limited to four (4) continuous minutes of comment on the consent calendar as a whole. Subject :1. Approve the Board of Directors Study Session Minutes of June 10, 2025 Meeting :Jul 28, 2025 - Board of Directors Regular Meeting Type :Action (Consent), Minutes Recommended Action :That the Board of Directors approve the meeting minutes as presented. Minutes :View Minutes for Jun 10, 2025 - Board of Directors Study Session Public Content To: Board of Directors Via: Scott Carroll, General Manager From: Angela Fatino, Management Analyst I Date: July 28, 2025 Subject: Approve the Board of Directors Study Session Minutes of June 10, 2025 Summary The recorded minutes of the June 10, 2025 Board of Directors Study Session are hereby submitted to the Board of Directors for review and approval. Staff Recommendation That the Board of Directors approve the meeting minutes as presented. Analysis Attached to the staff report are the minutes for the Board of Directors Study Session of June 10, 2025. Legal Review Not applicable. Environmental Review Consideration of public meeting minutesis an administrative matter and is exempt from the requirements of the California Environmental Quality Act (CEQA) (Public Resources Code Section 21000 et. seq.). Section 15300.4 of CEQA allows an agency while establishing its own procedures to list those specific activities which fall within each of the exempt classes, and the District has adopted CEQA Guidelines and Implementing Procedures that state on page 6 Projects does not include . C. Continuing administrative or maintenance activities. Financial Review Not applicable. Public Notice Process Copies of this report are on file and will be included in the complete agenda packet for the July 28, 2025 Board of Directors Regular Meeting at District Headquarters and posted on the Districts website. Alternative Actions 1. Do not approve the meeting minutes as presented. 2. Direct staff to report back with more information. File Attachments minutes_2025_06_10_ss.pdf (160 KB) Consent All matters listed on the consent calendar are considered to be routine and may be acted upon by one motion after public comment has been received. Only Board of Directors may pull an item for discussion. Reading of resolutions is waived and they will be adopted and numbered. Now is the time for those in the audience who wish to speak to items listed on the consent calendar. Each speaker will be limited to four (4) continuous minutes of comment on the consent calendar as a whole. Motion & Voting That the Board of Directors approve the Consent Calendar as presented. Motion by Art Perry, second by Bob Ooten. Final Resolution: Motion Carries Aye: Art Perry, Bob Ooten, Nicole Wiltshire, Mike Scheafer C. CONSENT CALENDAR - All matters listed on the consent calendar are considered to be routine and may be acted upon by one motion after public comment has been received. Only Board of Directors may pull an item for discussion. Reading of resolutions is waived and they will be adopted and numbered. Now is the time for those in the audience who wish to speak to items listed on the consent calendar. Each speaker will be limited to four (4) continuous minutes of comment on the consent calendar as a whole. Subject :2. Approve the Board of Directors Regular Meeting Minutes of June 23, 2025 Meeting :Jul 28, 2025 - Board of Directors Regular Meeting Type :Action (Consent), Minutes Recommended Action :That the Board of Directors approve the meeting minutes as presented. Minutes :View Minutes for Jun 23, 2025 - Board of Directors Regular Meeting Public Content To: Board of Directors Via: Scott Carroll, General Manager From: Angela Fatino, Management Analyst I Date: July 28, 2025 Subject: Approve the Board of Directors Regular Meeting Minutes of June 23, 2025 Summary The recorded minutes of the June 23, 2025Board of Directors Regular Meetingare hereby submitted to the Board of Directors for review and approval. Staff Recommendation That the Board of Directors approve the meeting minutes as presented. Analysis Attached to the staff report are the minutes for the Board of Directors Regular Meeting of June 23, 2025. Legal Review Not applicable. Environmental Review Consideration of public meeting minutesis an administrative matter and is exempt from the requirements of the California Environmental Quality Act (CEQA) (Public Resources Code Section 21000 et. seq.). Section 15300.4 of CEQA allows an agency while establishing its own procedures to list those specific activities which fall within each of the exempt classes, and the District has adopted CEQA Guidelines and Implementing Procedures that state on page 6 Projects does not include . C. Continuing administrative or maintenance activities. Financial Review Not applicable. Public Notice Process Copies of this report are on file and will be included in the complete agenda packet for the July 28, 2025 Board of Directors Regular Meeting at District Headquarters and posted on the Districts website. Alternative Actions 1. Do not approve the meeting minutes as presented. 2. Direct staff to report back with more information. File Attachments minutes_2025_06_23_rm.pdf (208 KB) Consent All matters listed on the consent calendar are considered to be routine and may be acted upon by one motion after public comment has been received. Only Board of Directors may pull an item for discussion. Reading of resolutions is waived and they will be adopted and numbered. Now is the time for those in the audience who wish to speak to items listed on the consent calendar. Each speaker will be limited to four (4) continuous minutes of comment on the consent calendar as a whole. Motion & Voting That the Board of Directors approve the Consent Calendar as presented. Motion by Art Perry, second by Bob Ooten. Final Resolution: Motion Carries Aye: Art Perry, Bob Ooten, Nicole Wiltshire, Mike Scheafer C. CONSENT CALENDAR - All matters listed on the consent calendar are considered to be routine and may be acted upon by one motion after public comment has been received. Only Board of Directors may pull an item for discussion. Reading of resolutions is waived and they will be adopted and numbered. Now is the time for those in the audience who wish to speak to items listed on the consent calendar. Each speaker will be limited to four (4) continuous minutes of comment on the consent calendar as a whole. Subject :3. Adopt Warrant Resolution No. CMSD 2026-01 Approving District Warrant Registers Meeting :Jul 28, 2025 - Board of Directors Regular Meeting Type :Action (Consent) Budgeted :Yes Recommended Action :That the Board of Directors adopt Warrant Resolution No. CMSD 2026-01 approving District warrants for the month of June in the amount of $1,255,147.07. Public Content To: Board of Directors Via: Scott Carroll, General Manager From:Amanda Doan, Accounting Clerk Date: July 28, 2025 Subject:Adopt Warrant Resolution No. CMSD 2026-01 Approving District Warrant Registers Summary Attached is the Warrant Resolution, which ratifies the payment of certain claims and demands and specifies the funds from which they were paid. Recommendation That the Board of Directors adopt Warrant Resolution No. CMSD 2026-01 approving District warrants for the month of June in the amount of $1,255,147.07. Analysis Attached is the Warrant Resolution, which ratifies the payment of certain claims and demands and specifies the funds from which they were paid. Legal Review Not Applicable. Environmental Review Subject activity is exempt from the requirements of the California Environmental Quality Act (CEQA) (Public Resources Code Section 21000 et. seq.). Section 15300.4 of CEQA allows an agency while establishing its own procedures "to list those specific activities which fall within each of the exempt classes", and the District has adopted "CEQA Guidelines and Implementing Procedures" that state on page 6 "Projects" does not include .... C. Continuing administrative or maintenance activities." Financial Review Sufficient funds are available in the adopted budget. Public Notice Process Copies of this report are on file and will be included with the complete agenda packet for the July 28, 2025 Board of Directors Regular meeting at District Headquarters and posted on the District's website www.cmsdca.gov Alternative Actions Refer item back to staff with further instructions. File Attachments WARRANT RESO 2026-01.pdf (5,088 KB) Consent All matters listed on the consent calendar are considered to be routine and may be acted upon by one motion after public comment has been received. Only Board of Directors may pull an item for discussion. Reading of resolutions is waived and they will be adopted and numbered. Now is the time for those in the audience who wish to speak to items listed on the consent calendar. Each speaker will be limited to four (4) continuous minutes of comment on the consent calendar as a whole. Motion & Voting That the Board of Directors approve the Consent Calendar as presented. Motion by Art Perry, second by Bob Ooten. Final Resolution: Motion Carries Aye: Art Perry, Bob Ooten, Nicole Wiltshire, Mike Scheafer C. CONSENT CALENDAR - All matters listed on the consent calendar are considered to be routine and may be acted upon by one motion after public comment has been received. Only Board of Directors may pull an item for discussion. Reading of resolutions is waived and they will be adopted and numbered. Now is the time for those in the audience who wish to speak to items listed on the consent calendar. Each speaker will be limited to four (4) continuous minutes of comment on the consent calendar as a whole. Subject :4. Approve Payroll Transparency Disclosure for June 2025 Meeting :Jul 28, 2025 - Board of Directors Regular Meeting Type :Action (Consent) Fiscal Impact :Yes Budgeted :Yes Recommended Action :That the Board of Directors approve and file the report. Public Content To: Board of Directors Via: Scott Carroll, General Manager From:Amanda Doan, Accounting Clerk Date: July 28, 2025 Subject:Approve Payroll Transparency Disclosure for June 2025 Summary Attached is the Payroll General Ledger Distribution Report summarizing each payroll during the month. Recommendation That the Board of Directors approve and file the report. Analysis Attached is the Payroll General Ledger Distribution Report summarizing each payroll during the month. Legal Review Not Applicable. Environmental Review Subject activity is exempt from the requirements of the California Environmental Quality Act (CEQA) (Public Resources Code Section 21000 et. seq.). Section 15300.4 of CEQA allows an agency while establishing its own procedures "to list those specific activities which fall within each of the exempt classes", and the District has adopted "CEQA Guidelines and Administrative Content Executive Content Implementing Procedures" that state on page 6 "Projects" does not include .... C. Continuing administrative or maintenance activities." Financial Review Sufficient funds are available in the adopted budget. Public Notice Process Copies of this report are on file and will be included with the complete agenda packet for the July 28, 2025 Board of Directors Regular meeting at District Headquarters and posted on the District's website www.cmsdca.gov. Alternative Actions Refer item back to staff with further instructions. File Attachments Payroll Transparency Disclosure June 2025.pdf (195 KB) Consent All matters listed on the consent calendar are considered to be routine and may be acted upon by one motion after public comment has been received. Only Board of Directors may pull an item for discussion. Reading of resolutions is waived and they will be adopted and numbered. Now is the time for those in the audience who wish to speak to items listed on the consent calendar. Each speaker will be limited to four (4) continuous minutes of comment on the consent calendar as a whole. Motion & Voting That the Board of Directors approve the Consent Calendar as presented. Motion by Art Perry, second by Bob Ooten. Final Resolution: Motion Carries Aye: Art Perry, Bob Ooten, Nicole Wiltshire, Mike Scheafer C. CONSENT CALENDAR - All matters listed on the consent calendar are considered to be routine and may be acted upon by one motion after public comment has been received. Only Board of Directors may pull an item for discussion. Reading of resolutions is waived and they will be adopted and numbered. Now is the time for those in the audience who wish to speak to items listed on the consent calendar. Each speaker will be limited to four (4) continuous minutes of comment on the consent calendar as a whole. Subject :5. Approve the Directors' Compensation and Reimbursement of Expenses Meeting :Jul 28, 2025 - Board of Directors Regular Meeting Type :Action (Consent) Recommended Action :That the Board of Directors approve the compensation and reimbursement of expenses as presented. Public Content To: Board of Directors Via: Scott Carroll, General Manager From: Noelani Middenway, District Clerk/Public Information Officer Date: July 28, 2025 Subject:Directors' Compensation and Reimbursement of Expenses Summary The Directors' Compensation and Reimbursement of Expensesare hereby submitted to the Board of Directors for review and approval. Analysis Attached to the staff report are the Directors' Compensation and Reimbursement of Expenses. Staff Recommendation That the Board of Directors approve the compensation and reimbursement of expenses as presented. Legal Review Not applicable. Environmental Review Consideration of the compensation and reimbursement of expensesis an administrative matter and is exempt from the requirements of the California Environmental Quality Act (CEQA) (Public Resources Code Section 21000 et. seq.). Section 15300.4 of CEQA allows an agency while establishing its own procedures to list those specific activities which fall within each of the exempt classes, and the District has adopted CEQA Guidelines and Implementing Procedures that state on page 6. "Projects does not include . C. Continuing administrative or maintenance activities. Financial Review Not applicable. Public Notice Process Copies of this report are on file and will be included in the complete agenda packet for the July 28, 2025 Board of Directors Meeting at District Headquarters and posted on the Districts website. Alternative Actions 1. Do not approve the compensation and reimbursement of expenses as presented. 2. Direct staff to report back with more information. File Attachments board_payroll.pdf (3,709 KB) Consent All matters listed on the consent calendar are considered to be routine and may be acted upon by one motion after public comment has been received. Only Board of Directors may pull an item for discussion. Reading of resolutions is waived and they will be adopted and numbered. Now is the time for those in the audience who wish to speak to items listed on the consent calendar. Each speaker will be limited to four (4) continuous minutes of comment on the consent calendar as a whole. Motion & Voting That the Board of Directors approve the Consent Calendar as presented. Motion by Art Perry, second by Bob Ooten. Final Resolution: Motion Carries Aye: Art Perry, Bob Ooten, Nicole Wiltshire, Mike Scheafer C. CONSENT CALENDAR - All matters listed on the consent calendar are considered to be routine and may be acted upon by one motion after public comment has been received. Only Board of Directors may pull an item for discussion. Reading of resolutions is waived and they will be adopted and numbered. Now is the time for those in the audience who wish to speak to items listed on the consent calendar. Each speaker will be limited to four (4) continuous minutes of comment on the consent calendar as a whole. Subject :6. Approve the Preparation of a Warrant to CR Transfer for $269,941.73 in the July 2025 Warrant Register for January, February, May, and June 2025 Recycling and Disposal Services Meeting :Jul 28, 2025 - Board of Directors Regular Meeting Type :Action (Consent) Recommended Action :That the Board of Directors approve the preparation of a warrant to CR Transfer for $269,941.73 in the July 2025 warrant register for January, February, May, and June 2025 recycling and disposal services. Public Content To: Board of Directors Via: Scott Carroll, General Manager From: Angela Fatino, Management Analyst I Date: July 28, 2025 Subject: Approve the preparation of a warrant to CR Transfer for $269,941.73in the July 2025 warrant register for January, February, May, and June 2025 recycling and disposal services Summary The District pays CR Transfer monthly for the sorting of recyclables from mixed waste, landfill disposal of the remaining waste, and the diversion of organic waste to an anaerobic digestion facility to be recycled into renewable natural gas to fuel the solid waste collection trucks or to be processed into compost. Recommendation That the Board of Directors approve the preparation of a warrant to CR Transfer for $269,941.73in the July 2025 warrant register for January, February, May, and June 2025 recycling and disposal services. Analysis The following chart outlines the total tonnage and payments due for residential and organic waste collection in Costa Mesa and Newport Beach during January, February, May, and June 2025. The tonnage rates approved by the Board of Directors on May 28, 2024, effective July 1, 2024, is $61.19 per ton for landfill disposal, $15.27 for recycling services, and and $84.19 per ton for organics recycling. Type of Waste Invoice No.Tonnage Rate Amount Billed February Landfill Waste 46459 5.79 $61.19 $354.29* June Landfill Waste - Newport Beach 46836 38.11 $61.19 $2,331.94* June Landfill Waste - Costa Mesa 46835 1,826.53 $61.19 $111,765.34* Total Landfill Waste $114,451.57 May Organics 46717 885.92 $84.19 $74,585.61* June Organics 46870 834.12 $84.19 $70,224.50* Total Organics $144,810.11 January Recycling 46423 452.95 (148.46) = 304.52 $15.27 $6,917.00 ($2,266.97) Total Due: $4,650.03* June Recycling 46877 19.14 $15.27 $292.28* June Recycling 013771 375.75 $15.27 $5,737.74* Total Recycling $10,680.05 Grand Total $269,941.73 *Due to weight ticket calculation rounding, some invoice totals may be off by a few cents. Legal Review Not applicable. Environmental Review Consideration of the CR Transfer warrant is an administrative matter and is exempt from the requirements of the California Environmental Quality Act (CEQA) (Public Resources Code Section 21000 et. seq.). Section 15300.4 of CEQA allows an agency while establishing its own procedures "to list those specific activities which fall within each of the exempt classes," and the District has adopted "CEQA Guidelines and Implementing Procedures" that state on page 6 "Projects" does not include... C. Continuing administrative or maintenance activities. Financial Review The FY 2024-25 Mixed Waste/Landfill Disposal cost is $612,567.17 over the FY 2024-25 Adopted Budget. Combined with the cost savings from Recycling Disposal ($351,882.92) and Organics Disposal ($79,993.83), solid waste disposal costs are $180,690.42 over the FY 2024-25 Adopted Budget. FY 2024-25 Adopted Budget Actual Expenditure Variance Recycling Disposal $400,000.00 $48,117.08 $351,882.92 Organics Disposal $838,800.00 $758,806.17 $79,993.83 Mixed Waste/Landfill Disposal $960,000.00 $1,572,567.17 ($612,567.17) $2,198,800.00 $2,379,490.42 ($180,690.42) The increase in Landfill Disposal costs can be attributed to the new Three-Cart System. As customers acclimate to the new system, they will improperly sort recyclable items into the Landfill Cart, increasing the total Landfill tonnage. Staff and CR&R anticipate that as Recycling participation increases, Landfill tonnage will decrease and Recycling tonnage will increase. Staff can utilize the actual FY 2024-25 collection data to make more accurate predictions for FY 2025-26. The Solid Waste Contingency Fund ($121,000), as well as saving from Professional Services ($36,000) and the Battery Recycling Program ($24,000) will offset the variance(-$180,690.42) for solid waste disposal costs. Public Notice Process Copies of this report are on file and will be included with the complete agenda packet for the July 28, 2025, Board of Directors Meeting held at 290 Paularino Avenue and posted on the District's website at www.cmsdca.gov. Alternative Actions Refer item back to staff with further instructions. Consent All matters listed on the consent calendar are considered to be routine and may be acted upon by one motion after public comment has been received. Only Board of Directors may pull an item for discussion. Reading of resolutions is waived and they will be adopted and numbered. Now is the time for those in the audience who wish to speak to items listed on the consent calendar. Each speaker will be limited to four (4) continuous minutes of comment on the consent calendar as a whole. Motion & Voting That the Board of Directors approve the Consent Calendar as presented. Motion by Art Perry, second by Bob Ooten. Final Resolution: Motion Carries Aye: Art Perry, Bob Ooten, Nicole Wiltshire, Mike Scheafer C. CONSENT CALENDAR - All matters listed on the consent calendar are considered to be routine and may be acted upon by one motion after public comment has been received. Only Board of Directors may pull an item for discussion. Reading of resolutions is waived and they will be adopted and numbered. Now is the time for those in the audience who wish to speak to items listed on the consent calendar. Each speaker will be limited to four (4) continuous minutes of comment on the consent calendar as a whole. Subject :7. Approve the Occupancy Count of 23,216 and Direct Staff to Prepare a Warrant to CR&R Environmental Services for $395,895.48 in the July 2025 Warrant Register for June 2025 Solid Waste Collection Services. Meeting :Jul 28, 2025 - Board of Directors Regular Meeting Type :Action (Consent) Recommended Action :That the Board of Directors: 1. Approve the Occupancy Count of 23,216; and 2. Direct staff to prepare a warrant to CR&R Environmental Services for $395,895.48 in the July 2025 warrant register for June 2025 solid waste collection services. Public Content To: Board of Directors Via: Scott Carroll, General Manager From: Angela Fatino, Management Analyst I Date: July 28, 2025 Subject: Approve the Occupancy Count of 23,216 and Direct Staff to Prepare a Warrant to CR&R Environmental Services for $395,895.48 in the July 2025 Warrant Register for June 2025 Solid Waste Collection Services. Summary The District's monthly payment to CR&R Environmental Services (CR&R) for solid waste collection services is calculated by multiplying the set occupancy rate by the occupancy count, approved each month by the Board of Directors. The current occupancy rate is $17.0527and the June 2025occupancy count presented to the Board of Directors is 23,216, for a total payment of $395,895.48. Recommendation That the Board of Directors: 1. Approve the Occupancy Count of 23,216; and 2. Direct staff to prepare a warrant to CR&R Environmental Services for $395,895.48 in the July 2025warrant register for June 2025 solid waste collection services. Analysis The occupancy count is the number of active units in the District's jurisdiction receiving solid waste collection services. The occupancy rate approved by the Board of Directors on May 28, 2024, effective July 1, 2024, is $17.0527. The District pays CR&R $17.0527 per occupant, per month for solid waste collection services. The occupancy count is increased or decreased monthly for new residential developments and demolitions. As of June 30, 2025,the District's occupancy count was 23,216 with 7 new accounts added since the last billing period. The occupancy count approved by the Board of Directors for May 2025 was 23,209. The District's payment to CR&R is calculated by multiplying the occupancy count by the occupancy rate. The payment calculation for June 2025 is included below. Occupancy Count X Occupancy Rate =Payment to CR&R 23,216 $17.0527 $395,895.48 District staff will continue to track the number of new and removed service addresses. Legal Review Not applicable. Environmental Review Consideration of the occupancy count is an administrative matter and is exempt from the requirements of the California Environmental Quality Act (CEQA) (Public Resources Code Section 21000 et. seq.). Section 15300.4 of CEQA allows an agency while establishing its own procedures "to list those specific activities which fall within in each of the exempt classes," and the District has adopted "CEQA Guidelines and Implementing Procedures" that state on page 6 "Projects" does not include... C. Continuing administration or maintenance activities. Financial Review Sufficient funds are available in the adopted FY 2024-25 budget. Public Notice Process Copies of this report are on file and will be included with the complete agenda packet for the July 28, 2025, Board of Directors Meeting held at 290 Paularino Avenue and posted on the District's website at www.cmsdca.gov. Alternative Actions Refer item back to staff with further instructions. File Attachments June 2025 Occupancy Report.pdf (88 KB) Consent All matters listed on the consent calendar are considered to be routine and may be acted upon by one motion after public comment has been received. Only Board of Directors may pull an item for discussion. Reading of resolutions is waived and they will be adopted and numbered. Now is the time for those in the audience who wish to speak to items listed on the consent calendar. Each speaker will be limited to four (4) continuous minutes of comment on the consent calendar as a whole. Motion & Voting That the Board of Directors approve the Consent Calendar as presented. Motion by Art Perry, second by Bob Ooten. Final Resolution: Motion Carries Aye: Art Perry, Bob Ooten, Nicole Wiltshire, Mike Scheafer C. CONSENT CALENDAR - All matters listed on the consent calendar are considered to be routine and may be acted upon by one motion after public comment has been received. Only Board of Directors may pull an item for discussion. Reading of resolutions is waived and they will be adopted and numbered. Now is the time for those in the audience who wish to speak to items listed on the consent calendar. Each speaker will be limited to four (4) continuous minutes of comment on the consent calendar as a whole. Subject :8. Receive and File June 2025 Contracts Signed by the General Manager Meeting :Jul 28, 2025 - Board of Directors Regular Meeting Type :Action (Consent) Public Content To: Board of Directors From: Scott Carroll, General Manager Date: July 28, 2025 Subject:Receive and File June 2025 Contracts Signed by the General Manager Summary At the January 24, 2019Board of Directors meeting, the Board directed the General Manager to submit a list of contracts he signed during the previous month.Below are the contracts he signed in the monthsof June 2025. Recommendation That the Board of Directors receive and file this report Analysis The following contracts/agreements were signed by the general manager in June 2025. Contracts/Agreements 1.- License renewal for computerized maintenance management system called "Cityworks." Cost: Azteca Systems, LLC $50,500.00. 3.to extend services for preparing, printing and mailing the district's quarterly newspaper. Eco Partners, Inc. First Amendment Cost: Eco Partners, Inc. Agreement $47,168.00 4.-Project #530, Sewer Pipe Lining at the north end of South Coast Plaza. Vortex Services, LLC, dba Sancon Technologies Cost: $35,675 Purchase Orders 1. California Surveying & Drafting Supply - Purchased and acquired two Trimble devices and licenses for surveying, mapping and construction layout. Cost: $15,341.14 2. C. Wells Pipeline Material Inc. - Acquired 266 feet of PVC pipe for Project #349, Mendoza Pump Station Forcemain Redundancy Overflow project. Cost: $14,677.71 3. Chota Media, Inc. - Purchased advertisement for TV streaming services regarding SB 1383. Cost: $4,050.00 Legal Review Not applicable Environmental Review Providing the Board of Directors a monthly list of contracts signed by the General Manager is anadministrative matterthat will not result in direct or indirect physical changes in the environment and isnot considered a "project". Financial Review There is adequate funding in the budget to perform the contract services mentioned above. Public Notice Process Copies of this report are on file and will be included with the entire agenda packet for the July 28, 2025 Board of Directors meetingat District Headquarters and on District website atwww.cmsdca.gov Alternative Actions 1. Direct staff to report back with more information. Consent All matters listed on the consent calendar are considered to be routine and may be acted upon by one motion after public comment has been received. Only Board of Directors may pull an item for discussion. Reading of resolutions is waived and they will be adopted and numbered. Now is the time for those in the audience who wish to speak to items listed on the consent calendar. Each speaker will be limited to four (4) continuous minutes of comment on the consent calendar as a whole. Motion & Voting That the Board of Directors approve the Consent Calendar as presented. Motion by Art Perry, second by Bob Ooten. Final Resolution: Motion Carries Aye: Art Perry, Bob Ooten, Nicole Wiltshire, Mike Scheafer E. GENERAL MANAGER'S REPORTS Subject :1. Receive and File 2025 Performance Measurement Report - 2nd Quarter (January-June) Calendar Year Meeting :Jul 28, 2025 - Board of Directors Regular Meeting Type :Discussion Public Content To: Board of Directors From: Scott Carroll, General Manager Date: July 28, 2025 Subject:Receive and File 2025 Performance Measurement Report - 2nd Quarter (January-June) Calendar Year Summary On November 29, 2018, the Board of Directors adopted Administrative Regulations No. 70.00, Performance Measurement Program, which established methods and procedures for gathering and analyzing organizational performance while at the same timecollaborating towards continuous improvement of performance in an open and transparent manner. Recommendation That the Board of Directors receive and file this report Analysis A Performance Measurement Program has been developed to determine how well the District is performing in areas of efficiency, effective workforce, customer satisfaction, cost effectiveness, citizen engagement and transparency. The purpose of the program is to continually look at ways to improve and/or enhance the level of service that is being provided internally to staff and externally to the public. The outcome data reflected in the attached report is for six months (January to June 2025). Legal Review Not applicable Environmental Review A Performance MeasurementProgramis anadministrative matterthat will not result in direct or indirect physical changes in the environment and isnot considered a "project". Financial Review There are no financial impacts to the District for implementing a Performance Measurement Program. Public Notice Process Copies of this report are on file and will be included with the entire agenda packet for the July 28, 2025 Board of Directors meetingat District Headquarters and on District website atwww.cmsdca.gov Alternative Actions 1. Direct staff to report back with more information File Attachments 2nd Qtr 2025.pdf (900 KB) E. GENERAL MANAGER'S REPORTS Subject :2. Consider Approving First and Second Amendments to Agreement with Acorn Technology Services Meeting :Jul 28, 2025 - Board of Directors Regular Meeting Type :Action, Receive and File Preferred Date :Jul 28, 2025 Absolute Date :Jul 28, 2025 Fiscal Impact :Yes Dollar Amount :$148,435.00 Budgeted :Yes Budget Source :Professional Services Recommended Action :That the Board of Directors approve the First and Second Amendments to the District's existing agreement with Acorn Technology Services for comprehensive information technology management services. Goals :6.6 Administrative Management - Stay informed of Federal and State legislation Public Content To: Board of Directors Via: Scott Carroll, General Manager From: Gina Terraneo, Senior Management Analyst Date: July 28, 2025 Subject: Consider Approving First and Second Amendments to Agreement with Acorn Technology Services Summary The Board of Directors is being asked to review and approve the First and Second Amendment to the existing agreement with Acorn Technology Services forinformation technology (IT) management. This agreement is above the General Manager's approval threshold, and while the Board approved the original agreement,staff mistakenly had the General Manager sign the First and Second Amendments. This report is intended to correct the error by bringing it to the Board's attention and requesting the Board's approval of both amendments. Recommendation That the Board of Directors approve the First and Second Amendments to the District's existing agreement with Acorn Technology Services for comprehensive information technology management services. Analysis In accordance with the District's purchasing and formal bidding procedures (Operations Code Sections 4.04.060 and 4.04.090), staff conducted a formal request for proposal (RFP) process andthe Board of Directors approved the resultingagreement with Acorn Technology Services to provide comprehensive information technology (IT) management services beginning on July 1, 2021. This agreement had a term of 3 years, with the option for 2 additional 1-year extensions, both of which the District has chosen to exercise. Additionally, this agreement totals $148,435.00 for the duration of the term and is therefore over the General Manager's approval threshold of $125,000. While the Board of Directors approved the original 3-year agreement, staff made the error of having only the General Manager sign the First and Second Amendments to the original agreement with the intention of exercising both 1-year the term extensions. In order to maintain the agreement and abide by the Operations Code,staff is requesting that the Board formally approve both the First and Second Amendments to the agreement. Legal Review Legal counsel has reviewed this staff report and the attached agreements. Environmental Review Consideration of approving agreements is an administrative matter and is exempt from the requirements of the California Environmental Quality Act (CEQA) (Public Resources Code Section 21000 et. seq.). Section 15300.4 of CEQA allows an agency while establishing its own procedures to list those specific activities which fall within each of the exempt classes, and the District has adopted CEQA Guidelines and Implementing Procedures that state on page 6 Projects does not include . C. Continuing administrative or maintenance activities. Financial Review The Finance Manager has reviewed this staff report and confirms that the financial impact associated with this agreement is accounted for in the budget. Public Notice Process Copies of this report are on file and will be included with the complete agenda packet for the July 28, 2025 Board of Directors regularmeeting held at District headquarters located at 290 Paularino Avenue in Costa Mesa and posted on the Districts website. Alternative Actions 1. Direct staff to report back with more information. File Attachments Original Agreement - 2021-07-01.pdf (1,199 KB) First Amendment - 2024-07-01.pdf (164 KB) Second Amendment - 2025-07-01.pdf (160 KB) Motion & Voting To approve the First and Second Amendments to the District's existing agreement with Acorn Technology Services for comprehensive information technology management services. Motion by Art Perry, second by Nicole Wiltshire. Final Resolution: Motion Carries Aye: Art Perry, Bob Ooten, Nicole Wiltshire, Mike Scheafer F. ENGINEER'S REPORTS Subject :1. Receive and File the District Engineer's Monthly Report and Capital Improvement Projects Status Meeting :Jul 28, 2025 - Board of Directors Regular Meeting Type :Action, Discussion Fiscal Impact :No Budgeted :Yes Budget Source :Annual Wastewater Operating Budget Recommended Action :Receive and File the District Engineer's Monthly Report and Capital Improvement Projects Status Public Content To: Board of Directors From: Mark Esquer, District Engineer Date: July 28, 2025 Subject: Receive and File the District Engineer's Monthly Report and Capital Improvement Projects Status Summary The District Engineer has provided a memorandum with a brief summary of major capital or other engineering activitiesfor the subject period. The District Engineer's memorandum is attached. Also attached isa detailed summary of the Capital Improvement Project cost report ending the previous previous calendar month. Recommendation The Board of Directors receive and file the Capital Improvement Status Report. Analysis Attached is information regarding project or technical sewer activities for the Board of Directors' use and information. Legal Review Not Applicable. Environmental Review Subject activity is exempt from the requirements of the California Environmental Quality Act (CEQA) (Public Resources Code Section 21000 et. seq.). Section 15300.4 of CEQA allows an agency while establishing its own procedures to list those specific activities which fall within each of the exempt classes, and the District has adopted CEQA Guidelines and Implementing Procedures that state on page 6 Projects does not include . C. Continuing administrative or maintenance activities. Financial Review The cost of preparing this report is contained within the operating budget. There aresufficient funds available in the adopted budget. Public Notice Process Copies of this report are on file and will be included with the complete agenda packet for the July 28, 2025 Board of Directors Regular meeting at District Headquarters and posted on the Districts website www.cmsdca.gov. Alternative Actions Refer item back to staff with further instructions. File Attachments 2025-06 Financial Section for CIP Updates.pdf (70 KB) 2025 07 Monthly Engineers Report CMSD Memorandum.pdf (231 KB) F. ENGINEER'S REPORTS Subject :2. Project 535 Irvine/Harbor PS Electrical Improvements - Adopt CEQA Determination and Award a Contract Meeting :Jul 28, 2025 - Board of Directors Regular Meeting Type :Action, Discussion Fiscal Impact :No Dollar Amount :$133,333.00 Budgeted :Yes Budget Source :Project #535 Budget Recommended Action :1. Adopt Project 535 Irvine/Harbor PS Electrical Improvements Project as Categorically Exempt per the California Environmental Quality Act (CEQA) Section 15302, Class 2; and 2. Award a contract to the lowest responsive and responsible bidder, Amtek Construction, Inc., in the amount of $133,333. Public Content To: Board of Directors From: Mark Esquer, District Engineer Date: July 28, 2025 Subject: Project 535 Irvine/Harbor Electrical Improvements - Adopt CEQA Determination and Award a Contract Summary The Harbor Pump Station project work generally consists of removing some undersize electrical wires and undersized electrical switches and replacing them with wire and switch sizes that meet electrical code requirements. The Irvine Pump Station work generally consists of removing non-compliant electrical breakers, installing a transfer switch, and installing a new utility (SCE) electrical meter. The improvements are required to bring the station into compliance withthe National Fire Protection Agency 70 and National Electrical Code(s). One Bid was received on June 5, 2025, in the amount of $133,333. The Project was advertised in the LA Times Publication on two occasions, provided to various trade journals including the Dodge Green Sheet and Planet Bids. The Engineers estimate was $140,000. . Recommendation That the Board of Directors: 1. Adopt Project #535 Irvine/Harbor PS Electrical Improvements as Categorically Exempt per the California Environmental Quality Act (CEQA) Section 15302, Class 2; and 2. Award a contract to the lowest responsive and responsible bidder, Amtek Construction, Inc., in the amount of $133,333. Analysis The proposed electrical improvement work resulted from a District commissioned Arc-Flash Safety Study. The Study identified electrical items from these two pump stations that were out of compliance with fire and electrical codes. Legal Review District Counsel has reviewed the contracts and approved to form. Environmental Review The Project does not increase the capacity of the affected pump stations. It only provides for improvements to compliance with fire and electrical codes. Performing this project work does not change the capacity and is categorically exempt under the California Environmental Quality Act (CEQA) (Public Resources Code Section 21000 et. seq.) under Section 15302 as a Class 2 project as stated under 15302(c). Replacement or reconstruction of existing utility systems and/or facilities involving negligible or no expansion of capacity.. Financial Review The project construction activities will require $133,333 and a construction contract. The available 535 Project funds, with encumbrance and after the budget adjustment, is $165,457 as of June 30, 2025. The proposed construction cost falls within the budgeted amount. Public Notice Process Copies of this report are on file and will be included with the complete agenda packet for the July 28, 2025 Board of Directors meeting at District Headquarters and posted on the District's website at www.cmsdca.gov Alternative Actions 1.Reject all bids and direct staff to solicit bids again. 2. Refer the matter back to staff for additional information. File Attachments Project 535 Irvine and Harbor Pump Station Improvements Agreement.pdf (1,432 KB) Faithful Performance Bond.pdf (415 KB) Labor Material Bond.pdf (429 KB) Motion & Voting To adopt Project 535 Irvine/Harbor PS Electrical Improvements Project as Categorically Exempt per the California Environmental Quality Act (CEQA) Section 15302, Class 2. Motion by Art Perry, second by Mike Scheafer. Final Resolution: Motion Carries Aye: Art Perry, Bob Ooten, Nicole Wiltshire, Mike Scheafer To award a contract to the lowest responsive and responsible bidder, Amtek Construction, Inc., in the amount of $133,333. Motion by Mike Scheafer, second by Nicole Wiltshire. Final Resolution: Motion Carries Aye: Art Perry, Bob Ooten, Nicole Wiltshire, Mike Scheafer G. TREASURER'S REPORTS Subject :1. Investment Report for the Month of June 2025 Meeting :Jul 28, 2025 - Board of Directors Regular Meeting Type :Action Recommended Action :That the Board of Directors approve the Investment Report for the month of June 2025. Goals :7.0 Finance Public Content To: Board of Directors From: Marc Davis, District Treasurer Date: July 28, 2025 Subject: Approve the Investment Report for the Month of June 2025 Summary Attached is the Investment Report for the month of June 2025. As required by the District's Statement of Investment Policy, the Investment Report delineates all investment activity during the month. Recommendation That the Board of Directors approve the Investment Report for the month of June 2025. Analysis This report lists the types of securities held in the District's portfolio, the institutions from which the securities were purchased, maturity dates and interest rates as of June 30, 2025. The District's investments are in compliance with the Statement of Investment Policy adopted by the Board at the June 24, 2024 regular meeting, as well as the California Government Code. The market values in this report were provided by our third party custodian, Pershing, LLC, except for the Local Agency Investment Fund (LAIF). The market value of LAIF was provided by the State Treasurer's Office. It does not represent the value of the underlying securities within the pool, but rather the par or cost amount, which is the amount the District is entitled to withdraw. This reporting practice is consistent with industry standard practices for similar funds. The weighted average stated rate of return (current yield) for the District's investment portfolio as of June 30, 2025, was 3.068%. The yield to maturity of the portfolio was 3.068%. The District's weighted average interest rate was 120 basis points (1.201%) below the LAIF average monthly rate of 4.269% for the month of June 2025. The weighted average number of days to maturity for the District's total portfolio was 334 days (0.92 years). The duration of the underlying securities in LAIF as of June 30, 2025 was 248 days. The District's investment portfolio is in compliance with its liquidity limitations, which requires that a minimum of 20.00% of the portfolio must mature within one year. The percentage of the portfolio maturing in one year or less as of June 30, 2025 was 67.50%. The District has adequate cash reserves necessary to meet its obligations for the next six months. A majority of the District's cash and investments is reserved or set aside for specific purposes. A description of the various classifications of the District's cash and investments are as follows: :Solid Waste Fund - Equal to 30% of the operations budget of the Solid Waste Fund per Operations CodeOperating Reserve Section 4.030.020. The Operating Reserve can only be accessed with prior Board approval. - Equal to 5 months of budgeted operating expenses for the fiscal year toDesignated for Revenue Dry Period cover the cash deficit during the period in which the District does not receive any of its annual charges from the County of Orange. The revenue dry period is from June through October. - Remaining available cash, which is currently used for rate stabilization and payment of organicsUndesignated recycling costs. :Wastewater Fund - Equal to 25% of the operations budget of the Wastewater Fund per Operations CodeOperating Reserve Section 4.030.020. The Operating Reserve can only be accessed with prior Board approval. - Set aside for capital improvement projects approved and budgeted by the Board,Reserved for Capital Outlay but which have not yet been completed. - Equal to 5 months of budgeted operating expenses for the fiscal year toDesignated for Revenue Dry Period cover the cash deficit during the period in which the District does not receive any of its annual charges from the County of Orange. The revenue dry period is from June through October. - Remaining available cash, which is available to be appropriated by the Board.Undesignated - Collection of fixture fees which is a restricted revenue source and can only be used for newFacilities Revolving Fund sewer facilities. - Accumulation of funds for replacement of vehicles, equipment and computers.Asset Replacement Fund - Accumulation of funds in accordance with the asset management model for long-termAsset Management Fund replacement of sewer pipes and related infrastructure. Legal Review Legal review is not required. Environmental Review Subject activity is exempt from the requirements of the California Environmental Quality Act (CEQA) (Public Resources Code Section 21000 et. seq.). Section 15300.4 of CEQA allows an agency while establishing its own procedures "to list those specific activities which fall within each of the exempt classes," and the District has adopted "CEQA Guidelines and Implementing Procedures" that state on page 6, "Projects" does not include...C. Continuing administrative or maintenance activities. Financial Review The portfolio was budgeted to earn an average rate of 1.487% for the year ending June 30, 2025. Through June 30, 2025, the portfolio has earned a weighted average interest rate of 2.861%. Public Notice Process Copies of this report are on file and will be included with the entire agenda packet for the July 28, 2025 Board of Directors meeting at District Headquarters (290 Paularino Avenue) and on the District's website at www.cmsdca.gov. Alternative Actions Refer the matter back to staff. File Attachments Investment Report - June 2025.pdf (574 KB) Motion & Voting To approve the Investment Report for the month of June 2025. Motion by Art Perry, second by Nicole Wiltshire. Final Resolution: Motion Carries Aye: Art Perry, Bob Ooten, Nicole Wiltshire, Mike Scheafer H. ATTORNEY'S REPORTS Subject :1. Options for Filling Board of Director, Division 5 Vacancy Meeting :Jul 28, 2025 - Board of Directors Regular Meeting Type :Action Recommended Action :That the Board of Directors implement one of the following procedures as per California Government Code Section 1780 a. Fill the vacancy by appointment; or b. Call for a special election Public Content To: Board of Directors From: Alan Burns, District Counsel Date: July 28, 2025 Subject:Options for Filling Board of Director, Division 5 Vacancy Summary On July 14, 2025, Vice Secretary Schafer informed the Board of Directors of her intentions to retire from public service effective August 1, 2025. Vice Secretary Schafer's decision to retire will leave a vacancy for Division 5 of the Board of Directors. The Board of Directors will need to decide how to fill the vacancy seat and then direct staff to proceed on the process. Recommendation That the Board of Directors implement one of the following procedures as per California Government Code Section 1780 a. Fill the vacancy by appointment; or b. Call for a special election Analysis Appointment According to California Government Code Section 1780, the Board of Directors can appoint someone to the vacant seat within 60 days of the effective date of the vacancy. Vice President Schafer's effective retirement date is August 1, so the Board has until October 1, 2025 to make an appointment. The district must post a notice of the vacancy in three or more conspicuous places in the district at least 15 days before the Board makes the appointment. Because the vacancy is occurring in the second half of the 2022-26 term, the person appointed to fill the vacancy shall fill the balance of the unexpired term of office According to the California Brown Act, appointments to governing bodies must be made in an open and publicly noticed meeting. Appointments must be reported to the County Elections Officials no later than 15 days after the appointment. In 2013, the Board of Directors approved an application process for appointing a vacant Board seat. Applicants were required to complete a district application and submit supplemental information that included the following: 1. Candidate's Statement of Qualification (maximum 250 words). 2. Candidate's resume 3. Answering the following questions: What is your vision for the future of the Costa Mesa Sanitary District? What do you feel is the role of the Costa Mesa Sanitary District Board Member? A special meeting was held on February 22, 2013 where the Board of Directors interviewed six candidates in an open setting. Special Election In lieu of making an appointment, the Board of Directors may within 60 days of the effective date of the vacancy call an election to fill the vacancy. The election shall be held on the next established election date that is 130 or more days after the date the Board calls the election. According to officials from the Registrar of Voters office, the cost for a special election is between . See attachment from the Registrar of Voters.$493,640 to $532,445 If the vacancy is not filled by board appointment, or the Board did not call for an election within 60 days of the effective date of the vacancy, the County board of supervisors may appoint a person to fill the vacancy within 90 days of the effective date of the vacancy. Legal Review District Counsel prepared this staff report. Environmental Review Subject activity is exempt from the requirements of the California Environmental Quality Act (CEQA) (Public Resources Code Section 21000 et. seq.). Section 15300.4 of CEQA allows an agency while establishing its own procedures "to list those specific activities which fall within each of the exempt classes", and the District has adopted "CEQA Guidelines and Administrative Content Executive Content Implementing Procedures" that state on page 6 "Projects" does not include .... C. Continuing administrative or maintenance activities." Financial Review The cost for Board appointment is minimal other than posting notices in the newspaper and staff's time for administering the process. The cost for a special election isbetween $493,640 to $532,445. This expense is not in the FY 2025-26 Budget, so the Board would need to appropriate funding. Public Notice Process CMSD is required to post a notice of the vacancy in three public places at least 15 days before it makes an appointment. Copies of this report are on file and will be included in the complete agenda packet for the July 28, 2025 Board of Directors Regular Meeting at District Headquarters and posted on the Districts website. Alternative Actions 1. Direct staff to report back with more information. File Attachments VP Schafer Retirement Letter.pdf (1,342 KB) Special Election Estimated Cost.pdf (51 KB) Motion & Voting To fill the vacancy by appointment as per California Government Code Section 1780, and to begin advertising for the vacancy on July 29, set a submission deadline of August 28, and hold candidate interviews on September 2 at 4:30 p.m. Motion by Art Perry, second by Mike Scheafer. Final Resolution: Motion Carries Aye: Art Perry, Bob Ooten, Nicole Wiltshire, Mike Scheafer I. LOCAL MEETINGS: In accordance with AB 1234 (Gov. Code 53232.3), a report is required to be given by a Director for any meeting for which expense reimbursement of any kind is provided. Note: For meetings for which the per diem compensation is sought, the Operations Code provides that such compensation is authorized for each days service rendered as a Director at the request of the Board (not to exceed six days in one month), and certain meetings are specified as being eligible as set forth in District Operations Code § 3.01.030.For meetings not so listed, the Board must approve the service for it to be eligible for the per day compensation. Subject :1. Orange County Sanitation District (OCSD) - (Vice President Ooten) Meeting :Jul 28, 2025 - Board of Directors Regular Meeting Type : I. LOCAL MEETINGS: In accordance with AB 1234 (Gov. Code 53232.3), a report is required to be given by a Director for any meeting for which expense reimbursement of any kind is provided. Note: For meetings for which the per diem compensation is sought, the Operations Code provides that such compensation is authorized for each days service rendered as a Director at the request of the Board (not to exceed six days in one month), and certain meetings are specified as being eligible as set forth in District Operations Code § 3.01.030.For meetings not so listed, the Board must approve the service for it to be eligible for the per day compensation. Subject :2. Santa Ana River Flood Protection Agency (SARFPA) - (Secretary Perry) Meeting :Jul 28, 2025 - Board of Directors Regular Meeting Type : I. LOCAL MEETINGS: In accordance with AB 1234 (Gov. Code 53232.3), a report is required to be given by a Director for any meeting for which expense reimbursement of any kind is provided. Note: For meetings for which the per diem compensation is sought, the Operations Code provides that such compensation is authorized for each days service rendered as a Director at the request of the Board (not to exceed six days in one month), and certain meetings are specified as being eligible as set forth in District Operations Code § 3.01.030.For meetings not so listed, the Board must approve the service for it to be eligible for the per day compensation. Subject :3. Independent Special Districts of Orange County (ISDOC) - (President Scheafer) Meeting :Jul 28, 2025 - Board of Directors Regular Meeting Type : I. LOCAL MEETINGS: In accordance with AB 1234 (Gov. Code 53232.3), a report is required to be given by a Director for any meeting for which expense reimbursement of any kind is provided. Note: For meetings for which the per diem compensation is sought, the Operations Code provides that such compensation is authorized for each days service rendered as a Director at the request of the Board (not to exceed six days in one month), and certain meetings are specified as being eligible as set forth in District Operations Code § 3.01.030.For meetings not so listed, the Board must approve the service for it to be eligible for the per day compensation. Subject :4. California Special Districts Association (CSDA) - (President Scheafer) Meeting :Jul 28, 2025 - Board of Directors Regular Meeting Type : I. LOCAL MEETINGS: In accordance with AB 1234 (Gov. Code 53232.3), a report is required to be given by a Director for any meeting for which expense reimbursement of any kind is provided. Note: For meetings for which the per diem compensation is sought, the Operations Code provides that such compensation is authorized for each days service rendered as a Director at the request of the Board (not to exceed six days in one month), and certain meetings are specified as being eligible as set forth in District Operations Code § 3.01.030.For meetings not so listed, the Board must approve the service for it to be eligible for the per day compensation. Subject :5. Special District Risk Management Authority (SDRMA) - (President Scheafer) Meeting :Jul 28, 2025 - Board of Directors Regular Meeting Type : I. LOCAL MEETINGS: In accordance with AB 1234 (Gov. Code 53232.3), a report is required to be given by a Director for any meeting for which expense reimbursement of any kind is provided. Note: For meetings for which the per diem compensation is sought, the Operations Code provides that such compensation is authorized for each days service rendered as a Director at the request of the Board (not to exceed six days in one month), and certain meetings are specified as being eligible as set forth in District Operations Code § 3.01.030.For meetings not so listed, the Board must approve the service for it to be eligible for the per day compensation. Subject :6. Other Meetings Qualifying for Reimbursement under CMSD Ordinance No. 55, Operations Code Section 3.01.030 Meeting :Jul 28, 2025 - Board of Directors Regular Meeting Type : L. ORAL COMMUNICATIONS AND DIRECTOR COMMENTS Subject :1. Oral Communications and Director Comments Meeting :Jul 28, 2025 - Board of Directors Regular Meeting Type :Discussion O. CLOSING ITEMS Subject :1. Adjourn Meeting :Jul 28, 2025 - Board of Directors Regular Meeting Type :Procedural Public Content The next regular meeting of the Costa Mesa Sanitary District Board of Directors will be held at 4:30 p.m. on Monday, August 18, 2025 in the District's Boardroom, located at 290 Paularino Avenue, Costa Mesa, CA 92626.