Minutes - Board - 2025-09-22 1
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741111141 -4: SANITARY DISTRICT
Board of Directors Meeting Minutes
September 22, 2025
Members present
Michael Scheafer, President
Robert Ooten, Vice President
Arthur Perry, Secretary
Nicole Wiltshire, Director
Shayanne Wright, Director
Members absent
None
Staff present
Scott Carroll, General Manager
Noelani Middenway, District Clerk/Public Information Officer
Gina Terraneo, Senior Management Analyst
Marissa Pereyda, Solid Waste Manager
Mark Esquer, District Engineer
Kaitlin Tran, Finance Manager
Lieu Tran, Senior Accountant
Dyana Wick, Administrative Services Manager
Alan Burns, District Counsel
Marc Davis, District Treasurer
Jesus Flores, Facilities Maintenance Worker
Others present
Al Nederhood, Municipal Water District of Orange County
Brooke Natzke, Resident & Citizens Advisory Committee Member
Sergio Martinez, Probolsky Research
A. OPENING ITEMS
1. Call to Order
President Scheafer called the meeting to order at 4:30 p.m.
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2. Pledge of Allegiance
President Scheafer led the Pledge of Allegiance.
3. Invocation
Vice President Ooten led the Invocation.
4. Roll Call
District Clerk and Public Information Officer, Noelani Middenway, conducted roll call
and noted that President Scheafer, Vice President Ooten, Secretary Perry, Director
Wiltshire, and Director Wright were present.
B. PUBLIC COMMENTS
President Scheafer opened public comments.
Al Nederhood from the Municipal Water District of Orange County Board of Directors
shared his candidacy for the California Special Districts Association Board, Seat C, and
described the appointment process. He requested the Boards endorsement.
President Scheafer closed public comments.
C. CONSENT CALENDAR
Moved By Secretary Arthur Perry
Seconded By Vice President Robert Ooten
Motion: That the Board of Directors approve the Consent Calendar as presented.
Carried (5 to 0)
Ayes: Michael Scheafer, President
Robert Ooten, Vice President
Arthur Perry, Secretary
Nicole Wiltshire, Director
Shayanne Wright, Director
Noes: None
1. Approve the Board of Directors Study Session Minutes of August 12, 2025
2. Approve the Board of Directors Regular Meeting Minutes of August 18, 2025
3. Approve the Board of Directors Special Meeting Minutes of August 19, 2025
4. Adopt Warrant Resolution No. CMSD 2026-03 Approving District
Warrant Registers
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5. Directors' Compensation and Expense Reimbursement
6. Approve Payroll Transparency Disclosure August 2025
7. Approve the Occupancy Count of 23,265 and Direct Staff to Prepare a
Warrant to CR&R Environmental Services for $408,998.70 in the
September 2025 Warrant Register for August 2025 Solid Waste
Collection Services
8. Approve the Preparation of a Warrant to CR Transfer for$190,811.88 in
the September 2025 Warrant Register for August 2025 Recycling and
Disposal Services
9. Receive and File August 2025 Contracts Signed by the General Manager
10. Investment Report -August 2025
D. GENERAL MANAGER'S REPORTS
1. Consider Directing Staff to Move Forward with a Two-Year Agreement
with Recycle Coach
Recommendation: That the Board of Directors authorizes the General Manager to sign
a contract with Recycle Coach for two-years.
Solid Waste Manager, Marissa Pereyda, presented report details. She noted that
CalRecycle extended its grant term, and therefore the grant can now cover a portion of
both the first and second year of the Recycle Coach agreement, if approved.
Director Wright requested a demo of Recycle Coach.
Ms. Pereyda noted that the Board received a demo at a previous meeting, and the
meeting video is available to view on YouTube. She provided an overview of the tool's
features, including the "What Goes Where" and calendar.
Director Wright shared support for Recycle Coach being embedded in the District's
website and verified the features included in the base cost. She asked if the District
has established goals for the product.
President Scheafer indicated agreement and noted that he supports tracking progress
toward goals over the course of the two-year agreement. He addressed public
comments submitted by resident, Jim Mosher, and asked if CR&R has provided
updates regarding the similar application they are developing.
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Ms. Pereyda noted that she has not received any updates from CR&R, and added the
CR&R cannot provide metrics related to District customers.
General Manager, Scott Carroll, recommended that the Board proceed with approving
the agreement and then comparing Recycle Coach with CR&R's application once it is
developed.
Director Wiltshire inquired about how Recycle Coach would be shared with the
community and recommended hosting an educational session.
Discussion followed regarding implementation.
Director Wright suggested creating an additional rollout budget and assigning staff to
set a realistic goals for the number of visitors and Recycle Coach's impact on the
District's recycling rate.
Moved By Director Shayanne Wright
Seconded By Vice President Robert Ooten
To approve the proposed contract, and for staff to bring back to the Board a rollout
strategy and budget, and realistic onboarding and waste diversion goals.
Carried (5 to 0)
Ayes: Michael Scheafer, President
Robert Ooten, Vice President
Arthur Perry, Secretary
Nicole Wiltshire, Director
Shayanne Wright, Director
Noes: None
2. Formulating Questions for the 2025 Communitywide Citizen Engagement Survey
Recommendation: That the Board of Directors recommend formulated questions for
the 2025 Communitywide Citizen Engagement Survey.
Mr. Carroll presented report details and noted that survey questions were added to the
working draft of the survey, based on input from the Citizens Advisory Committee. He
requested the Board's input regarding additional questions and noted that staff is
looking to implement the survey and provide the results by the end of the calendar
year.
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Discussion followed regarding incorporating a question related to Recycle Coach.
Director Wiltshire suggested rephrasing various questions and clarifying language,
emphasizing that recycling helps stabilize rates, and including an open-ended question
about how solid waste collection can be improved.
President Scheafer made a suggestion regarding the language in question 27.
Director Wright requested to see younger respondents included in the survey sample.
She commented that the survey method could cause the sample group to skew older
and she would like the survey demographics to reflect the community's demographics.
She provided various other suggested edits to the order of the questions and survey
language.
President Scheafer confirmed the survey timeline.
3. Receive and File the Preliminary Fourth Quarter Budget Review of FY 2024-25
Recommendation: This report serves as a summary of the District's revenues and
expenditures through June 30, 2025, with the understanding the fiscal year numbers
won't be final until the annual audit is complete later this calendar year.
Senior Accountant, Lieu Tran, presented report details, including the budget status.
She noted that the final numbers will be confirmed during the annual audit.
Vice President Ooten commented that many programs came in under budget.
President Scheafer confirmed that the Board will discuss rolling over any unspent
funds in October.
E. ENGINEER'S REPORTS
1. Receive and File the District Engineer's Monthly Report and
Capital Improvement Projects Status
Recommendation: That the Board of Directors receive and file the Capital
Improvement Status Report.
District Engineer, Mark Esquer, presented report details and provided updates
regarding the status of Projects 341, 349, 505, 605, 530, and 535. He noted that
Projects 610, 620, and 630 will start shortly. Mr. Esquer added that he will bring the
geographic information systems (GIS) related project back to the Board next month
with more information.
Secretary Perry confirmed that the City will be assisting with some projects, if
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appropriate.
F. TREASURER'S REPORTS
Nothing to report.
G. ATTORNEY'S REPORTS
Nothing to report.
H. LOCAL MEETINGS
1. Orange County Sanitation District (OCSD) —(Vice President Ooten)
Vice President Ooten noted that OCSD is meeting this week.
2. Santa Ana River Flood Protection Agency (SARFPA) - (Secretary Perry) Secretary
Perry noted that SARFPA is meeting this week.
Secretary Perry noted that SARFPA is meeting this week.
3. Independent Special Districts of Orange County (ISDOC) - (President Scheafer)
Nothing to report.
4. California Special Districts Association (CSDA) - (President Scheafer)
President Scheafer commented that the CSDA Annual Conference was excellent.
5. Special District Risk Management Authority (SDRMA) - (President Scheafer)
President Scheafer noted that SDRMA met today.
6. Other Meetings Qualifying for Reimbursement under CMSD Ordinance
No. 55, Operations Code Section 3.01.030
Vice Secretary Ooten shared various meetings he attended.
K. CLOSING ITEMS
1. Oral Communications and Director Comments
Director Wiltshire addressed public comments made by resident, Sue Lester, at the
September Study Session.
President Scheafer addressed communications received by the District related to
Director Wiltshire.
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Director Wright discussed her vision for the District with regard to collaboration with the
City and Mesa Water District. She added a request to discuss allowing the Board to
opt into a benefits plan during a future meeting.
2. Adjournment
President Scheafer adjourned the meeting at 5:52 p.m.
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Art Perry, Secretary
Mike Scheafer, Presi ent