Minutes - Board - 2025-08-18 S TA
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COSTA MESA SANITARY DISTRICT
MINUTES OF THE BOARD OF DIRECTORS REGULAR MEETING
AUGUST 18,2025
Members present
Art Perry, Bob Ooten, Mike Scheafer, Nicole Wiltshire
Members absent
None
Staff present
Scott Carroll (General Manager), Noelani Middenway (District Clerk/Public
Information Officer), Gina Terraneo (Senior Management Analyst), Man Burns
(District Counsel), Marc Davis (District Treasurer), Dyana Wick (Administrative
Services Manager), Marissa Pereyda (Senior Management Analyst), Kaitlin Tran
(Financial Manager), Mark Esquer (District Engineer)
Others present
Chris Crupi, Centricity
Michael Tou, Citizens Advisory Committee Vice Chair and District resident
Ms. Pilz, District resident
Shayanne Wright, Citizens Advisory Committee Member and District resident
Sue Lester, Citizens Advisory Committee Chair and District resident
Meeting called to order at 4:30 P.M.
A. OPENING ITEMS
Procedural: 1. Call to Order— President Scheafer
President Scheafer called the meeting to order at 4:30 P.M.
Procedural: 2. Pledge of Allegiance —President Scheafer
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MINUTES OF THE BOARD OF DIRECTORS REGULAR MEETING
HELD AUGUST 18,2025
President Scheafer noted that District staff will address this matter with
CR&R.
Citizens Advisory Committee (CAC) Member, Shayanne Wright, entered the
meeting at 4:34 p.m.
General Manager, Scott Carroll, noted that he will have his staff take down
the address and have his staff conduct a site review to address the oil stains.
Hearing no additional comments, President Scheafer closed public
comments.
C. CONSENT CALENDAR
Action (Consent): 1. Approve the Board of Directors Study Session Minutes of July
8, 2025
Recommendation: That the Board of Directors approve the meeting minutes as
presented.
Action (Consent): 2. Approve the Board of Directors Regular Minutes of July 28,
2025
Recommendation: That the Board of Directors approve the meeting minutes as
presented.
Action (Consent): 3. Adopt Warrant Resolution No. CMSD 2026-02 Approving
District Warrant Registers
Recommendation: That the Board of Directors adopt Warrant Resolution No. CMSD
2026-02 approving District warrants for the month of July in the amount of
$1,709,808.11.
Action (Consent): 4. Approve the Directors' Compensation and Reimbursement of
Expenses
Recommendation: That the Board of Directors approve the compensation and
reimbursement of expenses as presented.
Action (Consent): 5. Approve Payroll Transparency Disclosure for July 2025
Recommendation: That the Board of Directors approve and file the report.
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MINUTES OF THE BOARD OF DIRECTORS REGULAR MEETING
HELD AUGUST 18,2025
There was no discussion.
D. PUBLIC HEARINGS
None.
E. GENERAL MANAGER REPORTS
None.
F. ENGINEER'S REPORTS
Action, Receive and File: 1. Receive and File the District Engineer's Monthly Report
and Capital Improvement Projects Status
Recommendation: The Board of Directors receive and file the Capital Improvement
Projects Status Report.
District Engineer, Mark Esquer, provided report details, including updates
regarding projects that are in progress and recently completed.
CAC Vice Chair, Michael Tou, entered the meeting at 4:41 p.m.
There was no further discussion, and the report was received.
Action: 2. Approve Amendment to Centricity Consulting Services Agreement for
Migrating the Fats, Oil, and Grease Database and Providing an Updated Public
Portal
Recommendation: The Board of Directors approve amendment to the Centricity
GIS, LLC Consulting Services Agreement in the amount of$50,000,per the attached
Amendment and Centricity Proposals.
Mr. Esquer introduced District consultant, Centricity. He noted that the
District would like to amend Centricity's existing agreement to allow for the
migration of the Fats, Oils, and Grease (FOG) program data into the Public
Portal system that Centricity helps the District manage to streamline the
customer experience.
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MINUTES OF THE BOARD OF DIRECTORS REGULAR MEETING
HELD AUGUST 18,2025
G. TREASURER'S REPORTS
None.
H.ATTORNEY'S REPORTS
District Counsel, Man Burns, provided an update regarding recent court
cases that may be relevant to the District.
There was no further discussion.
I. LOCAL MEETINGS: In accordance with AB 1234 (Gov. Code 53232.3), a report is
required to be given by a Director for any meeting for which expense
reimbursement of any kind is provided. Note: For meetings for which the per diem
compensation is sought, the Operations Code provides that such compensation is
authorized for each day's service rendered as a Director at the request of the Board
(not to exceed six days in one month), and certain meetings are specified as being
eligible as set forth in District Operations Code § 3.01.030. For meetings not so
listed, the Board must approve the service for it to be eligible for the per day
compensation.
1. Orange County Sanitation District (OC San) - (Vice President Ooten)
Vice President Ooten noted that there is an upcoming OC San meeting on
Wednesday, August 20.
2. Santa Ana River Flood Protection Agency (SARFPA) - (Secretary Perry)
Secretary Perry noted that there was no SARFPA meeting.
3. Independent Special Districts of Orange County (ISDOC) - (Vice Secretary
Schafer)
President Scheafer noted that Vice Secretary Schafer's retirement was
announced, and ISDOC has a few remaining vacancies.
COSTA MESA SANITARY DISTRICT PAGE 9
MINUTES OF THE BOARD OF DIRECTORS REGULAR MEETING
HELD AUGUST 18,2025
There was no further discussion.
0. CLOSING ITEMS
Procedural: 1. Adjourn —The next meeting of the Costa Mesa Sanitary District
Board of Directors will be held on Tuesday, August 19, 2025.
President Scheafer adjourned the meeting at 5:34 p.m.
Art Perry e Scheaf r
Secretary President