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Minutes - Board - 2025-08-12 SP SA NI tI °RPORATEO\9e COSTA MESA SANITARY DISTRICT MINUTES OF BOARD OF DIRECTORS STUDY SESSION AUGUST 12, 2025 Members present Art Perry, Bob Ooten, Mike Scheafer, Nicole Wiltshire Members absent None Staff present Scott Carroll (General Manager), Noelani Middenway (District Clerk/Public Information Officer), Gina Terraneo (Senior Management Analyst), Marissa Pereyda (Solid Waste Manager), Kaitlin Tran (Finance Manager), Mark Eqsuer (District Engineer), David Griffin (Code Enforcement Officer), Nathalia Cervantes (Administrative Assistant I) Others present Julie Barreda, CR&R representative Meeting called to order at 9:00 A.M. A. OPENING ITEMS Procedural: 1. Roll Call - (If absences occur, consider whether to deem those absences excused based on facts presented for the absence — such determination shall be the permission required by law.) President Scheafer called the meeting to order at 9:00 A.M. District Clerk and Public Information Officer, Noelani Middenway, noted that President Scheafer, Vice President Ooten, Secretary Perry, and Director Wiltshire were present. B. PUBLIC COMMENTS COSTA MESA SANITARY DISTRICT PAGE 2 MINUTES OF THE BOARD OF DIRECTORS STUDY SESSION HELD AUGUST 12, 2025 Procedural: 1. Public Comments President Scheafer opened public comments. Hearing none,he closed public comments. C. ITEMS OF STUDY Action, Receive and File: 1. Introducing New Employee, Nathalia Cervantes, Administrative Assistant I Recommendation: That the Board of Directors receives and files this report. District Engineer, Mark Esquer,introduced the District's new Administrative Assistant I, Nathalia Cervantes, and shared information about her previous work experience. The Board welcomed Ms. Cervantes. There was no further discussion, and the report was received. Action, Receive and File: 2. Receive and File July 2025 Code Enforcement Officer Report Recommendation: That the Board of Directors receives and files this report. Code Enforcement Officer, David Griffin, provided report details, including a description of scavenging instances and violation notices for trash carts in public view. Discussion followed regarding District coordination with the City of Costa Mesa and CR&R regarding community concerns. There was no further discussion, and the report was received. Action, Receive and File: 3. Overview of the Asset Replacement Fund Recommendation: That the Board of Directors receives and files this report. Finance Manager, Kaitlin Tran, provided an overview of the District's Asset Replacement Fund, its contents, and the current fund balance. COSTA MESA SANITARY DISTRICT PAGE 4 MINUTES OF THE BOARD OF DIRECTORS STUDY SESSION HELD AUGUST 12,2025 Discussion followed regarding how widely the service is used in California and nationwide. Secretary Perry commented that if the District is doing well currently, then he would rather spend the funds on other outreach efforts. Discussion followed regarding the contract length and information that the Board would like staff to report back. There was no further discussion, and the report was received. D. CLOSING ITEMS Procedural: 1. Oral Communications and Director Comments President Scheafer commented that the Citizens Advisory Committee notified the Board that the Orange County Recycling Center has poor customer service now that it is under new operations. There was no further discussion. Procedural: 2. Adjournment President Scheafer adjourned the meeting at 10:02 A.M. Art Perry Mi e Sche. er Secretary President COSTA MESA SANITARY DISTRICT PAGE 3 MINUTES OF THE BOARD OF DIRECTORS STUDY SESSION HELD AUGUST 12,2025 Discussion followed regarding the potential reallocation of funds. Director Perry requested a report depicting how the District's investment funds are broken down between the Solid Waste and Wastewater Funds. General Manager, Scott Carroll, noted that District Treasurer, Marc Davis, can provide this information at a future meeting. There was no further discussion, and the report was received. Action, Receive and File: 4. Recycle Coach Recycling Education Recommendation: That the Board of Directors receives and files this report. Solid Waste Manager, Marissa Pereyda, introduced Recycle Coach representative, Ryan Buhay, and noted that the District aims to roll out this educational tool to customers. Mr. Buhay provided an overview of Recycle Coach, including the "What Goes Where" application and other comprehensive educational resources included with the service. President Scheafer commented that the "What Goes Where" tool would be useful, while the other tools are addressed by other systems the District already has in place. Ms. Pereyda noted that all the tools are included in Recycle Coach's service. Discussion followed regarding how the cost of Recycle Coach will be covered. President Scheafer commented that he wants to ensure that the District's existing services are not duplicated by Recycle Coach,to avoid confusing the public. Ms. Pereyda explained that the District frequently receives "What Goes Where" questions and Recycle Coach would address this need.