Minutes - Board - 2025-06-10COSTA MESA SANITARY DISTRICT
MINUTES OF BOARD OF DIRECTORS STUDY SESSION
JUNE 1% 2025
Members present
Art Perry, Bob Ooten, Mike Scheafer, Nicole Wiltshire
Members absent
Arlene Schafer
Staff present
Scott Carroll (General Manager), Noelani Middenway (District Clerk/Public
Information Officer), Gina Terraneo (Senior Management Analyst), Alan Burns
(District Counsel), Dyana Wick (Administrative Services Manager), Kaitli.n Tran
(Finance Manager), Mark Esquer (District Engineer), David Griffin (Code
Enforcement Officer), Marissa Pereyda (Senior Management Analyst)
Others present
Julie Barreda, CR&R representative
Mike Carey, CR&R representative
Meeting called to order at 9:00 A.M.
A. OPENING ITEMS
Procedural: 1. Roll Call - (If absences occur, consider whether to deem those
absences excused based on facts presented for the absence — such determination
shall be the permission required by law.)
President Scheafer called the meeting to order at 9:00 A.M.
District Clerk and Public Information Officer, Noelani Middenway, noted
that President Scheafer, Vice President Ooten, Secretary Perry, and Director
Wiltshire were present while Vice Secretary Schafer was not present.
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MINUTES OF THE BOARD OF DIRECTORS STUDY SESSION
HELD JUNE 102 2025
President Scheafer stated that Vice Secretary Schafer has been excused due
to illness.
B. PUBLIC COMMENTS
Procedural: 1. Public Comments
President Scheafer opened public comments. Hearing none, he closed public
comments.
C. CLOSED SESSION
1. Closed Session: Conference with Legal Counsel — Anticipated Litigation
Initiation of litigation pursuant to paragraph (4) of subdivision (d) of Section
54956.9 of the Government Code: One case.
President Scheafer adjourned the meeting to closed session at 9:00 a.m.
D. RECONVENE TO OPEN SESSION
1. Reconvene to Open Session and Report of any Reportable Action
President Scheafer reconvened the meeting to open session at 9:33 a.m. and
noted that there was no reportable action from the closed session.
E. ITEMS OF STUDY
Action, Receive and File: 1. Receive and File May 2025 Code Enforcement Officer
Report
Recommendation: That the Board of Directors receives and files this report.
Code Enforcement Officer, David Griffin, provided report details. He noted
that there were four scavenging incidents observed and 153 notices of trash
carts in public view issued during the month of May.
Discussion followed repeat offenders for scavenging and trash cart
misplacement.
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MINUTES OF THE BOARD OF DIRECTORS STUDY SESSION
HELD JUNE 1% 2025
There was no further discussion, and the report was received.
Action, Receive and File: 2. Update of CR&R Invoices
Recommendation: That the Board of Directors receives and files this report.
General Manager, Scott Carroll, introduced the item.
Senior Management Analyst, Marissa Pereyda, provided report details. She
noted that District staff received updated invoices, weight tickets, and the
diversion report. She stated that, if their accuracy is verified, then District
staff will request payment for those items.
Discussion followed regarding the billing discrepancies that District staff
originally found in CR&R's submitted documentation.
There was no further discussion, and the report was received.
Action, Receive and File: 3. Consider Approving Contribution Program Application
for Concerts in the Park in the amount of $3,000
Recommendation: That the Board of Directors:
1. Approve the contribution application requesting a $3,000 sponsorship for
the Concerts in the Park series of events; and
2. Make a finding that this contribution will increase District visibility and
promote the District's purposes of recycling, source separation, and
wastewater collection through educational information and activities
provided at the District's event booth.
Senior Management Analyst, Gina Terraneo, presented a contribution
request for $3,000 from the Costa Mesa Foundation for the upcoming
Concerts in the Park event series. She described the available sponsorship
levels and the benefits associated with each.
Director Wiltshire inquired about how the District's logo will be distributed
under the various sponsorship levels.
Discussion followed regarding the inclusion of parking at the $5,000
sponsorship level.
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MINUTES OF THE BOARD OF DIRECTORS STUDY SESSION
HELD JUNE 10, 2025
Secretary Perry recommended a sponsorship of $1,000 and commented that
the next level up includes minimal benefits.
Motion: To:
1. Approve a $1,000 sponsorship for the Concerts in the Park series of
events; and
2. Make a finding that this contribution will increase District visibility
and promote the District's purposes of source separation and
wastewater collection through educational information and activities
provided at the District's event booth.
Motion by Art Perry, second by Nicole Wiltshire.
Final Resolution: Motion Carries 4-0-0-1
Aye: Art Perry, Bob Ooten, Mike Scheafer, Nicole Wiltshire
No: None
Abstain: None
Not Present: Arlene Schafer
There was no further discussion.
Action, Receive and File: 4. Receive and File Enhanced Public Accessibility,
Customer Response, and Employee Satisfaction Through Technology
Recommendation: That the Board of Directors receive and file this report.
Mr. Carroll shared the District's efforts to use technology to leverage the
public's access to programs and services, as well as improving employee
work -life balance. He described improvements to the plan check process,
meeting and notetaking efficiency, citizen requests (GoCMSD app), and
various cloud -based software.
Discussion followed regarding cybersecurity measures and advancements
made by other local agencies.
Secretary Perry requested to receive periodic updates regarding this topic.
There was no further discussion, and the report was received.
D. CLOSING ITEMS
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MINUTES OF THE BOARD OF DIRECTORS STUDY SESSION
HELD JUNE 10, 2025
Procedural: 1. Oral Communications and Director Comments
President Scheafer thanked resident, Al Morelli, for recommending hosting
a compost and shredding event.
There was no further discussion.
Procedural: 2. Adjournment
President Scheafer adjourned the meeting at 10:11 A.M.
Art Perry Mike Scheafe
Secretary President