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2025_07_08_study_sessionTuesday, July 8, 2025 Board of Directors Study Session Time: 9:00 a.m. Location: Costa Mesa Sanitary District - 290 Paularino Ave., Costa Mesa, CA 92626 *** The livestream of the meeting can be viewed by clicking the "Video" icon on this page (which will be made available at the start of the meeting) or by visiting www.youtube.com/CostaMesaSanitary. *** Public Comments: Members of the public can submit any comments in real time during the meeting or prior to the meeting in writing for the Board of Directors' consideration by sending them to the District Clerk at publiccomment@cmsdca.gov. Those comments will be made part of the official public record of the meeting. *** Obtaining Agenda Materials: The public is entitled to copies of all documents that are made part of the agenda packet. If any document or other writing pertaining to an agenda item is distributed to all or a majority of the Board after the packet is prepared, a copy of that writing may be obtained from the District Clerk's Office. *** In Compliance with ADA: Contact District Clerk, Noelani Middenway, at (949) 645-8400, 48 hours prior to meeting if assistance is needed (28 CFR 35.102.35.104 ADA Title II). A. OPENING ITEMS Subject :1. Roll Call - (If absences occur, consider whether to deem those absences excused based on facts presented for the absence such determination shall be the permission required by law.) Meeting :Jul 8, 2025 - Board of Directors Study Session Access :Public Type :Procedural Public Content Michael Scheafer, President Robert Ooten, Vice President Arthur Perry, Secretary Arlene Schafer, Vice Secretary Nicole Wiltshire, Director B. PUBLIC COMMENTS - This time has been set aside for persons in the audience to make comments on items within the subject matter jurisdiction of the Costa Mesa Sanitary District that are not listed on this agenda. Members of the public will have the opportunity to address the Board of Directors about all other items on this agenda at the time those items are considered. Under the provisions of the Brown Act, the Board of Directors is prohibited from taking action on oral requests but may refer the matter to staff or to a subsequent meeting. The Board of Directors will respond after public comment has been received. Please state your name. Each speaker will be limited to four (4) continuous minutes. Subject :1. Public Comments Meeting :Jul 8, 2025 - Board of Directors Study Session Access :Public Type :Procedural C. ITEMS OF STUDY Subject :1. Receive and File Code Enforcement Officer Report - June 2025 Meeting :Jul 8, 2025 - Board of Directors Study Session Access :Public Type :Receive and File Public Content To: Board of Directors Via: Scott Carroll, General Manager From: David Griffin, Code Enforcement Officer Date: July 8, 2025 Subject: Receive and File June 2025Code Enforcement Officer Report Summary This report summarizes major points for three ordinance enforcement topics covering scavenging, graffiti on trash carts, and trash container enforcement. For the month of June 2025, the CMSD Code Enforcement Officer (CEO) focused his efforts on patrols in various parts of the community. The goal is to identify and deter instances of scavenging and residential trash carts left within the public view. Recommendation That the Board of Directors receives and files this report. Analysis In the month of June, Officer Griffin observed threeindividuals searching in trash carts onMaple Avenue and Whittier Avenue. All individuals were advised of the district's scavenging law and given verbal warnings before they went on their way. In the month of June, Officer Griffin issued 158first warnings notices (yellow tag) to residential properties for having their trash carts in public view. Officer Griffin did not observe graffiti on trash carts in the months of June. To address resident concerns, Officer Griffin is patrolling streets by 6:30 a.m. Legal Review Not applicable. Environmental Review Code enforcement activities and reporting are not a disturbance of the environment similar to grading or construction and do not constitute a project under CEQA or the Districts CEQA Guidelines. Financial Review Officer Griffins' activities are funded in the adopted budget. Public Notice Process Copies of this report are on file and will be included with the complete agenda packet for the July 8, 2025 Board of Directors Study Session meeting at District Headquarters and posted on the Districts website. Alternative Actions 1. Direct staff to report back with more information. File Attachments CEO Report June 2025.doc (1,217 KB) C. ITEMS OF STUDY Subject :2. Review of CMSD's Emergency Preparedness Meeting :Jul 8, 2025 - Board of Directors Study Session Access :Public Type :Discussion Goals :3.0 Emergency Preparedness Public Content To: Board of Directors From: Scott Carroll, General Manager Date: July 8, 2025 Subject:Review of CMSD's Emergency Preparedness Summary For organizations like the Costa Mesa Sanitary District (CMSD), preparedness ensures critical services like wastewater collection and trash disposal continue operating during emergencies, preventing environmental hazards and public health risks. Having clear emergency plans, communication systems, and trained personnel in place allows for faster, more organized responses that reduce confusion and improve coordination among agencies and the public. The following is a summary of how CMSD is being prepared for emergencies. Recommendation That the Board of Directors receive and file this report. Analysis Communications CMSDs Emergency Operations Center (EOC), located at District Headquarters, serves as the central hub for coordinating resources, information, and decision-making during emergencies. The EOC is equipped with landline telephones, enabling staff to communicate directly with other local and regional EOCs, including those of the City of Costa Mesa, City of Newport Beach, Mesa Water District, and the Water/Wastewater Emergency Response Organization of Orange County (WEROC), among others. Additionally, CMSD utilizes the Countys 800 MHz radio system, which facilitates direct agency-to-agency communication. CMSD also participates in the Countys WebEOC program, a web-based emergency information management system used to share real-time information and coordinate response and recovery efforts. Finally, CMSD participates in the federal Government Emergency Telecommunications Services (GETS) and Wireless Priority Services (WPS), which are priority telecommunications programs designed to ensure essential personnel can communicate during emergencies. GETS and WPS provide priority access for landline and cellular calls. Training Personnel CMSD staff are trained to follow Californias Standardized Emergency Management System (SEMS) and the federal National Incident Management System (NIMS), both of which are designed to effectively manage emergencies involving multiple jurisdictions and agencies. Training is conducted both internally and externally in coordination with partner agencies, as outlined below: Internal Training Conducted regularly in the EOC, these discussion-based simulations present real-world emergency Tabletop Exercises: scenarios to evaluate the effectiveness of the Districts Emergency Operations Plan and SEMS protocols. An annual statewide earthquake preparedness drill in which employees practice the The Great California ShakeOut: "Drop, Cover, and Hold On" technique during a simulated earthquake event. Staff simulate pump station outages and practice setting up bypass systems to ensure Pump Station Bypass Training: continuous wastewater flow without service disruptions. External Training Held at one of the Districts pump station wet Confined Space Entry Training with the Costa Mesa Fire Department: wells, this hands-on training allows personnel from both agencies to refine their skills and learn best practices for safely entering and working in confined spaces. CSTI offers emergency management training, including EOC section-California Specialized Training Institute (CSTI): specific instruction delivered by CSTI instructors at the County of Orange EOC in Silverado. Conducted monthly by the Orange County Sheriffs Department, these radio checks ensure 800 MHz Radio Checks: communication system functionality and also serve as training for staff on proper radio operation. Training opportunities are offered by federal and state organizations, including CalOES, the State and Federal Training: Department of Homeland Security, Cybersecurity and Infrastructure Security Agency, and the Federal Emergency Management Agency (FEMA). Gathering of 36 member agencies to exchange information, coordinate efforts and align WEROC Coordination Meeting: strategies to ensure effective emergency response and recovery during large scale disasters. Typically, the coordination meetings occur monthly. Hazard Mitigation Strategies Hazard mitigation strategies are proactive measures designed to reduce the long-term risk and impact of disasters on people, property, and critical infrastructure. The following strategies have been implemented or are currently underway: Reliable backup power is essential for wastewater pump stations during power Backup Power at Pump Stations: outages. Eight of the Districts twenty pump stations are equipped with either a dedicated generator or bypass pump installed on-site. The remaining twelve stations are supported by dedicated portable generators stored at the Rob Hamers Yard. Staff have completed fuel consumption calculations to determine refueling intervals for both generators and bypass pumps. To prevent tipping during seismic events, all twenty pump station electrical enclosures Secured Electrical Enclosures: have been bolted securely to their foundations. CMSD has acquired three specialized trailers equipped with motorized reels for Portable Layflat Hose System: deploying and retrieving nearly 8,000 feet of 12-inch layflat hose. This system is designated for emergency bypass operations at the Elden Pump Station. Additionally, eleven camlock fittings and elbows have been procured to support the setup. CMSD is planning to install redundant forcemain pipelines at all pump stations. These Redundant Forcemain Pipelines: secondary pipelines provide an alternative wastewater conveyance route in the event of a failure or disaster affecting the primary forcemain, ensuring service continuity and maintaining operational capacity. Currently, the Iowa and 19th Street Pump Stations have redundancy pipeline. A redundant forcemain for the Mendoza Pump Station will be completed by the end of summer 2025 and designs for the Elden Pump Station Redundancy Project will be completed soon. Legal Review Not applicable Environmental Review Reviewing emergency preparedness protocols and procedures is an administrative matter and is exempt from the requirements of the California Environmental Quality Act (CEQA) (Public Resources Code Section 21000 et. seq.). Section 15300.4 of CEQA allows an agency while establishing its own procedures "to list those specific activities which fall within each of the exempt classes," and the District has adopted "CEQA Guidelines and Implementing Procedures" that state on page 6 "Projects" does not include... C. Continuing administrative or maintenance activities. Financial Review CMSD budgets $11,000 annually for emergency preparedness related expenses including radio operating fee, equipment and supplies. Cost for external training from state and federal organizations are funded by the Urban Area Security Initiative (USASI), which is a federally funded program under the Homeland Security Grant Program managed by FEMA. Public Notice Process Copies of this report are on file and will be included in the complete agenda packet for the July 8, 2025, Board of Directors study session meeting at District Headquarters and posted on the District's website at www.cmsdca.gov Alternative Actions 1. Direct staff to report back with more information. D. CLOSING ITEMS Subject :1. Oral Communications and Director Comments Meeting :Jul 8, 2025 - Board of Directors Study Session Access :Public Type : D. CLOSING ITEMS Subject :2. Adjournment Meeting :Jul 8, 2025 - Board of Directors Study Session Access :Public Type :Procedural Public Content The next Study Session of the Costa Mesa Sanitary District Board of Directors will be held at 9:00 a.m. on Tuesday, August 12, 2025 in the District's Boardroom, located at 290 Paularino Avenue, Costa Mesa, CA 92626.