2025_05_27_boardTuesday, May 27, 2025
Board of Directors Regular Meeting
Time: 4:30 p.m.
Location: Costa Mesa Sanitary District - 290 Paularino Ave., Costa Mesa, CA 92626
***
The livestream of the meeting can be viewed by clicking the "Video" icon on this page (which will
be made available at the start of the meeting) or by visiting
www.youtube.com/CostaMesaSanitary.
***
Public Comments: Members of the public can submit any comments in real time during the
meeting or prior to the meeting in writing for the Board of Directors' consideration by sending
them to the District Clerk at publiccomment@cmsdca.gov. Those comments will be made part of
the official public record of the meeting.
***
Obtaining Agenda Materials: The public is entitled to copies of all documents that are made part
of the agenda packet. If any document or other writing pertaining to an agenda item is
distributed to all or a majority of the Board after the packet is prepared, a copy of that writing
may be obtained from the District Clerk's Office.
***
In Compliance with ADA: Contact District Clerk, Noelani Middenway, at (949) 645-8400, 48 hours
prior to meeting if assistance is needed (28 CFR 35.102.35.104 ADA Title II).
A. OPENING ITEMS
1. Call to Order - President Scheafer
2. Pledge of Allegiance - President Scheafer
3. Invocation - Vice President Ooten
4. Roll Call - (If absences occur, consider whether to deem those absences excused based on facts presented for the
absence – such determination shall be the permission required by law.)
5. Announcement of Late Communications - Unless directed otherwise by the Board of Directors, all actions shall be
based on/memorialized by the latest document submitted as a late communication.
6. Ceremonial Matters and Presentations
B. PUBLIC COMMENTS - This time has been set aside for persons in the audience to make comments on
items within the subject matter jurisdiction of the Costa Mesa Sanitary District that are not listed on this
agenda. Members of the public will have the opportunity to address the Board of Directors about all other
items on this agenda at the time those items are considered. Under the provisions of the Brown Act, the
Board of Directors is prohibited from taking action on oral requests but may refer the matter to staff or to
a subsequent meeting. The Board of Directors will respond after public comment has been received.
Please state your name. Each speaker will be limited to four (4) continuous minutes.
1. Public Comments
C. CONSENT CALENDAR - All matters listed on the consent calendar are considered to be routine and may
be acted upon by one motion after public comment has been received. Only Board of Directors may pull an
item for discussion. Reading of resolutions is waived and they will be adopted and numbered. Now is the
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time for those in the audience who wish to speak to items listed on the consent calendar. Each speaker
will be limited to four (4) continuous minutes of comment on the consent calendar as a whole.
1. Approve the Board of Directors Study Session Minutes of April 8, 2025
2. Approve the Board of Directors Special Meeting Minutes of April 15, 2025
3. Approve the Board of Directors Regular Meeting Minutes of April 28, 2025
4. Approve the Directors' Compensation and Reimbursement of Expenses
5. Adopt Warrant Resolution No. CMSD 2025-11 Approving District Warrant Registers
6. Approve Payroll Transparency Disclosure for April 2025
7. Approve the Preparation of a Warrant to CR Transfer for $74,787.29 in the May 2025 Warrant Register for April
2025 Recycling and Disposal Services
8. Approve the Occupancy Count of 23,209 and Direct Staff to Prepare a Warrant to CR&R Environmental Services
for $395,776.11 in the May 2025 Warrant Register for April 2025 Solid Waste Collection Services.
9. Investment Report for the Month of April 2025
10. Receive and File April 2025 Contracts Signed by the General Manager
D. PUBLIC HEARINGS
E. GENERAL MANAGER'S REPORTS
1. Approve Auditor Engagement Letter for Fiscal Year 2024-25 Audit
2. Authorization to Begin Recruitment for Expanded Staffing Needs
3. Review and Comment on Draft FY 2025-30 Strategic Plan
F. ENGINEER'S REPORTS
1. Receive and File the District Engineer's Monthly Report and Capital Improvement Projects Status
2. Adopt Permit and Fixture Fee Increases for FY 2025-26
3. Delegate to the General Manager Authority to Award the #349A Mendoza Sewer Extension Project Contract to the
Lowest Responsible Bidder
G. TREASURER'S REPORTS
H. ATTORNEY'S REPORTS
I. LOCAL MEETINGS: In accordance with AB 1234 (Gov. Code 53232.3), a report is required to be given by
a Director for any meeting for which expense reimbursement of any kind is provided. Note: For meetings
for which the per diem compensation is sought, the Operations Code provides that such compensation is
authorized for each day’s service rendered as a Director at the request of the Board (not to exceed
six days in one month), and certain meetings are specified as being eligible as set forth in District
Operations Code § 3.01.030. For meetings not so listed, the Board must approve the service
for it to be eligible for the per day compensation.
1. Orange County Sanitation District (OCSD) - (Vice President Ooten)
2. Santa Ana River Flood Protection Agency (SARFPA) - (Secretary Perry)
3. Independent Special Districts of Orange County (ISDOC) - (Vice Secretary Schafer)
4. California Special Districts Association (CSDA) - (Vice Secretary Schafer)
5. Special District Risk Management Authority (SDRMA) - (President Scheafer)
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6. Other Meetings Qualifying for Reimbursement under CMSD Ordinance No. 55, Operations Code Section 3.01.030
J. OLD BUSINESS
K. NEW BUSINESS
L. ORAL COMMUNICATIONS AND DIRECTOR COMMENTS
1. Oral Communications and Director Comments
M. ADJOURN TO CLOSED SESSION
N. RECONVENE TO OPEN SESSION
O. CLOSING ITEMS
1. Adjourn
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Tuesday, May 27, 2025
Board of Directors Regular Meeting
Time: 4:30 p.m.
Location: Costa Mesa Sanitary District - 290 Paularino Ave., Costa Mesa, CA 92626
***
The livestream of the meeting can be viewed by clicking the "Video" icon on this page (which will
be made available at the start of the meeting) or by visiting
www.youtube.com/CostaMesaSanitary.
***
Public Comments: Members of the public can submit any comments in real time during the
meeting or prior to the meeting in writing for the Board of Directors' consideration by sending
them to the District Clerk at publiccomment@cmsdca.gov. Those comments will be made part of
the official public record of the meeting.
***
Obtaining Agenda Materials: The public is entitled to copies of all documents that are made part
of the agenda packet. If any document or other writing pertaining to an agenda item is
distributed to all or a majority of the Board after the packet is prepared, a copy of that writing
may be obtained from the District Clerk's Office.
***
In Compliance with ADA: Contact District Clerk, Noelani Middenway, at (949) 645-8400, 48 hours
prior to meeting if assistance is needed (28 CFR 35.102.35.104 ADA Title II).
A. OPENING ITEMS
Subject 1. Call to Order - President Scheafer
Meeting May 27, 2025 - Board of Directors Regular Meeting
Access Public
Type Procedural
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A. OPENING ITEMS
Subject 2. Pledge of Allegiance - President Scheafer
Meeting May 27, 2025 - Board of Directors Regular Meeting
Access Public
Type Procedural
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A. OPENING ITEMS
Subject 3. Invocation - Vice President Ooten
Meeting May 27, 2025 - Board of Directors Regular Meeting
Access Public
Type Procedural
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A. OPENING ITEMS
Michael Scheafer, President
Robert Ooten, Vice President
Arthur Perry, Secretary
Arlene Schafer, Vice Secretary
Nicole Wiltshire, Director
Subject 4. Roll Call - (If absences occur, consider whether to deem those absences
excused based on facts presented for the absence – such determination shall
be the permission required by law.)
Meeting May 27, 2025 - Board of Directors Regular Meeting
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Type Procedural
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A. OPENING ITEMS
Subject 5. Announcement of Late Communications - Unless directed otherwise by the
Board of Directors, all actions shall be based on/memorialized by the latest
document submitted as a late communication.
Meeting May 27, 2025 - Board of Directors Regular Meeting
Access Public
Type Procedural
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A. OPENING ITEMS
Subject 6. Ceremonial Matters and Presentations
Meeting May 27, 2025 - Board of Directors Regular Meeting
Access Public
Type Procedural
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B. PUBLIC COMMENTS - This time has been set aside for persons in the
audience to make comments on items within the subject matter jurisdiction of
the Costa Mesa Sanitary District that are not listed on this agenda. Members of
the public will have the opportunity to address the Board of Directors about all
other items on this agenda at the time those items are considered. Under the
provisions of the Brown Act, the Board of Directors is prohibited from taking
action on oral requests but may refer the matter to staff or to a subsequent
meeting. The Board of Directors will respond after public comment has been
received. Please state your name. Each speaker will be limited to four (4)
continuous minutes.
Subject 1. Public Comments
Meeting May 27, 2025 - Board of Directors Regular Meeting
Access Public
Type Procedural
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C. CONSENT CALENDAR - All matters listed on the consent calendar are
considered to be routine and may be acted upon by one motion after public
comment has been received. Only Board of Directors may pull an item for
discussion. Reading of resolutions is waived and they will be adopted and
numbered. Now is the time for those in the audience who wish to speak to
items listed on the consent calendar. Each speaker will be limited to four (4)
continuous minutes of comment on the consent calendar as a whole.
To: Board of Directors
Via: Scott Carroll, General Manager
From: Angela Fatino, Management Analyst I
Date: May 27, 2025
Subject: Approve the Board of Directors Study Session Minutes of April 8, 2025
Summary
The recorded minutes of the April 8, 2025 Board of Directors Study Session are hereby submitted to the Board of Directors for review
and approval.
Staff Recommendation
That the Board of Directors approve the meeting minutes as presented.
Analysis
Attached to the staff report are the minutes for the Board of Directors Study Session of April 8, 2025.
Legal Review
Not applicable.
Environmental Review
Consideration of public meeting minutes is an administrative matter and is exempt from the requirements of the California
Environmental Quality Act (CEQA) (Public Resources Code Section 21000 et. seq.). Section 15300.4 of CEQA allows an agency while
establishing its own procedures “to list those specific activities which fall within each of the exempt classes”, and the District has
adopted “CEQA Guidelines and Implementing Procedures” that state on page 6 ”Projects” does not include …. C. Continuing
administrative or maintenance activities.”
Financial Review
Not applicable.
Public Notice Process
Copies of this report are on file and will be included in the complete agenda packet for the May 27, 2025 Board of Directors Regular
Meeting at District Headquarters and posted on the District’s website.
Alternative Actions
1. Do not approve the meeting minutes as presented.
Subject 1. Approve the Board of Directors Study Session Minutes of April 8, 2025
Meeting May 27, 2025 - Board of Directors Regular Meeting
Access Public
Type Action (Consent), Minutes
Recommended
Action
That the Board of Directors approve the meeting minutes as presented.
Minutes View Minutes for Apr 8, 2025 - Board of Directors Study Session
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2. Direct staff to report back with more information.
File Attachments
minutes_2025_04_08_ss.pdf (160 KB)
All matters listed on the consent calendar are considered to be routine and may be acted upon by one motion
after public comment has been received. Only Board of Directors may pull an item for discussion. Reading of
resolutions is waived and they will be adopted and numbered. Now is the time for those in the audience who wish
to speak to items listed on the consent calendar. Each speaker will be limited to four (4) continuous minutes of
comment on the consent calendar as a whole.
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C. CONSENT CALENDAR - All matters listed on the consent calendar are
considered to be routine and may be acted upon by one motion after public
comment has been received. Only Board of Directors may pull an item for
discussion. Reading of resolutions is waived and they will be adopted and
numbered. Now is the time for those in the audience who wish to speak to
items listed on the consent calendar. Each speaker will be limited to four (4)
continuous minutes of comment on the consent calendar as a whole.
To: Board of Directors
Via: Scott Carroll, General Manager
From: Angela Fatino, Management Analyst I
Date: May 27, 2025
Subject: Approve the Board of Directors Special Meeting Minutes of April 15, 2025
Summary
The recorded minutes of the April 15, 2025 Board of Directors Special Meeting are hereby submitted to the Board of Directors for
review and approval.
Staff Recommendation
That the Board of Directors approve the meeting minutes as presented.
Analysis
Attached to the staff report are the minutes for the Board of Directors Special Meeting of April 15, 2025.
Legal Review
Not applicable.
Environmental Review
Consideration of public meeting minutes is an administrative matter and is exempt from the requirements of the California
Environmental Quality Act (CEQA) (Public Resources Code Section 21000 et. seq.). Section 15300.4 of CEQA allows an agency while
establishing its own procedures “to list those specific activities which fall within each of the exempt classes”, and the District has
adopted “CEQA Guidelines and Implementing Procedures” that state on page 6 ”Projects” does not include …. C. Continuing
administrative or maintenance activities.”
Financial Review
Not applicable.
Public Notice Process
Copies of this report are on file and will be included in the complete agenda packet for the May 27, 2025 Board of Directors Regular
Meeting at District Headquarters and posted on the District’s website.
Alternative Actions
1. Do not approve the meeting minutes as presented.
Subject 2. Approve the Board of Directors Special Meeting Minutes of April 15, 2025
Meeting May 27, 2025 - Board of Directors Regular Meeting
Access Public
Type Action (Consent), Minutes
Recommended
Action
That the Board of Directors approve the meeting minutes as presented.
Minutes View Minutes for Apr 15, 2025 - Board of Directors Special Meeting
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2. Direct staff to report back with more information.
File Attachments
minutes_2025_04_15_sm.pdf (161 KB)
All matters listed on the consent calendar are considered to be routine and may be acted upon by one motion
after public comment has been received. Only Board of Directors may pull an item for discussion. Reading of
resolutions is waived and they will be adopted and numbered. Now is the time for those in the audience who wish
to speak to items listed on the consent calendar. Each speaker will be limited to four (4) continuous minutes of
comment on the consent calendar as a whole.
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C. CONSENT CALENDAR - All matters listed on the consent calendar are
considered to be routine and may be acted upon by one motion after public
comment has been received. Only Board of Directors may pull an item for
discussion. Reading of resolutions is waived and they will be adopted and
numbered. Now is the time for those in the audience who wish to speak to
items listed on the consent calendar. Each speaker will be limited to four (4)
continuous minutes of comment on the consent calendar as a whole.
To: Board of Directors
Via: Scott Carroll, General Manager
From: Angela Fatino, Management Analyst I
Date: May 27, 2025
Subject: Approve the Board of Directors Regular Meeting Minutes of April 28, 2025
Summary
The recorded minutes of the April 28, 2025 Board of Directors Regular Meeting are hereby submitted to the Board of Directors for
review and approval.
Staff Recommendation
That the Board of Directors approve the meeting minutes as presented.
Analysis
Attached to the staff report are the minutes for the Board of Directors Regular Meeting of April 28, 2025.
Legal Review
Not applicable.
Environmental Review
Consideration of public meeting minutes is an administrative matter and is exempt from the requirements of the California
Environmental Quality Act (CEQA) (Public Resources Code Section 21000 et. seq.). Section 15300.4 of CEQA allows an agency while
establishing its own procedures “to list those specific activities which fall within each of the exempt classes”, and the District has
adopted “CEQA Guidelines and Implementing Procedures” that state on page 6 ”Projects” does not include …. C. Continuing
administrative or maintenance activities.”
Financial Review
Not applicable.
Public Notice Process
Copies of this report are on file and will be included in the complete agenda packet for the May 27, 2025 Board of Directors Regular
Meeting at District Headquarters and posted on the District’s website.
Alternative Actions
1. Do not approve the meeting minutes as presented.
Subject 3. Approve the Board of Directors Regular Meeting Minutes of April 28, 2025
Meeting May 27, 2025 - Board of Directors Regular Meeting
Access Public
Type Action (Consent), Minutes
Recommended
Action
That the Board of Directors approve the meeting minutes as presented.
Minutes View Minutes for Apr 28, 2025 - Board of Directors Regular Meeting
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2. Direct staff to report back with more information.
File Attachments
minutes_2025_04_28_rm.pdf (199 KB)
All matters listed on the consent calendar are considered to be routine and may be acted upon by one motion
after public comment has been received. Only Board of Directors may pull an item for discussion. Reading of
resolutions is waived and they will be adopted and numbered. Now is the time for those in the audience who wish
to speak to items listed on the consent calendar. Each speaker will be limited to four (4) continuous minutes of
comment on the consent calendar as a whole.
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C. CONSENT CALENDAR - All matters listed on the consent calendar are
considered to be routine and may be acted upon by one motion after public
comment has been received. Only Board of Directors may pull an item for
discussion. Reading of resolutions is waived and they will be adopted and
numbered. Now is the time for those in the audience who wish to speak to
items listed on the consent calendar. Each speaker will be limited to four (4)
continuous minutes of comment on the consent calendar as a whole.
To: Board of Directors
Via: Scott Carroll, General Manager
From: Noelani Middenway, District Clerk/Public Information Officer
Date: May 27, 2025
Subject: Directors' Compensation and Reimbursement of Expenses
Summary
The Directors' Compensation and Reimbursement of Expenses are hereby submitted to the Board of Directors for review and approval.
Analysis
Attached to the staff report are the Directors' Compensation and Reimbursement of Expenses.
Staff Recommendation
That the Board of Directors approve the compensation and reimbursement of expenses as presented.
Legal Review
Not applicable.
Environmental Review
Consideration of the compensation and reimbursement of expenses is an administrative matter and is exempt from the requirements of
the California Environmental Quality Act (CEQA) (Public Resources Code Section 21000 et. seq.). Section 15300.4 of CEQA allows an
agency while establishing its own procedures “to list those specific activities which fall within each of the exempt classes”, and the
District has adopted “CEQA Guidelines and Implementing Procedures” that state on page 6. "Projects” does not include …. C.
Continuing administrative or maintenance activities.”
Financial Review
Not applicable.
Public Notice Process
Copies of this report are on file and will be included in the complete agenda packet for the May 27, 2025 Board of Directors Meeting at
District Headquarters and posted on the District’s website.
Alternative Actions
1. Do not approve the compensation and reimbursement of expenses as presented.
2. Direct staff to report back with more information.
File Attachments
Subject 4. Approve the Directors' Compensation and Reimbursement of Expenses
Meeting May 27, 2025 - Board of Directors Regular Meeting
Access Public
Type Action (Consent)
Recommended
Action
That the Board of Directors approve the compensation and reimbursement of expenses
as presented.
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board-pr.pdf (1,063 KB)
All matters listed on the consent calendar are considered to be routine and may be acted upon by one motion
after public comment has been received. Only Board of Directors may pull an item for discussion. Reading of
resolutions is waived and they will be adopted and numbered. Now is the time for those in the audience who wish
to speak to items listed on the consent calendar. Each speaker will be limited to four (4) continuous minutes of
comment on the consent calendar as a whole.
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C. CONSENT CALENDAR - All matters listed on the consent calendar are
considered to be routine and may be acted upon by one motion after public
comment has been received. Only Board of Directors may pull an item for
discussion. Reading of resolutions is waived and they will be adopted and
numbered. Now is the time for those in the audience who wish to speak to
items listed on the consent calendar. Each speaker will be limited to four (4)
continuous minutes of comment on the consent calendar as a whole.
To: Board of Directors
Via: Scott Carroll, General Manager
From: Amanda Doan, Accounting Clerk
Date: May 27, 2025
Subject: Adopt Warrant Resolution No. CMSD 2025-11 Approving District Warrant Registers
Summary
Attached is the Warrant Resolution, which ratifies the payment of certain claims and demands and specifies the funds from which they
were paid.
Recommendation
That the Board of Directors adopt Warrant Resolution No. CMSD 2025-11 approving District warrants for the month of April in the
amount of $1,105,621.44.
Analysis
Attached is the Warrant Resolution, which ratifies the payment of certain claims and demands and specifies the funds from which they
were paid.
Legal Review
Not Applicable.
Environmental Review
Subject activity is exempt from the requirements of the California Environmental Quality Act (CEQA) (Public Resources Code Section
21000 et. seq.). Section 15300.4 of CEQA allows an agency while establishing its own procedures "to list those specific activities which
fall within each of the exempt classes", and the District has adopted "CEQA Guidelines and Implementing Procedures" that state on
page 6 "Projects" does not include .... C. Continuing administrative or maintenance activities."
Financial Review
Sufficient funds are available in the adopted budget.
Public Notice Process
Subject 5. Adopt Warrant Resolution No. CMSD 2025-11 Approving District Warrant
Registers
Meeting May 27, 2025 - Board of Directors Regular Meeting
Access Public
Type Action (Consent)
Budgeted Yes
Recommended
Action
That the Board of Directors adopt Warrant Resolution No. CMSD 2025-11 approving
District warrants for the month of April in the amount of $1,105,621.44.
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Copies of this report are on file and will be included with the complete agenda packet for the May 27, 2025 Board of Directors Regular
meeting at District Headquarters and posted on the District's website www.cmsdca.gov
Alternative Actions
Refer item back to staff with further instructions.
File Attachments
WARRANT RESO 2025-11.pdf (6,270 KB)
All matters listed on the consent calendar are considered to be routine and may be acted upon by one motion
after public comment has been received. Only Board of Directors may pull an item for discussion. Reading of
resolutions is waived and they will be adopted and numbered. Now is the time for those in the audience who wish
to speak to items listed on the consent calendar. Each speaker will be limited to four (4) continuous minutes of
comment on the consent calendar as a whole.
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C. CONSENT CALENDAR - All matters listed on the consent calendar are
considered to be routine and may be acted upon by one motion after public
comment has been received. Only Board of Directors may pull an item for
discussion. Reading of resolutions is waived and they will be adopted and
numbered. Now is the time for those in the audience who wish to speak to
items listed on the consent calendar. Each speaker will be limited to four (4)
continuous minutes of comment on the consent calendar as a whole.
To: Board of Directors
Via: Scott Carroll, General Manager
From: Amanda Doan, Accounting Clerk
Date: May 27, 2025
Subject: Approve Payroll Transparency Disclosure for April 2025
Summary
Attached is the Payroll General Ledger Distribution Report summarizing each payroll during the month.
Recommendation
That the Board of Directors approve and file the report.
Analysis
Attached is the Payroll General Ledger Distribution Report summarizing each payroll during the month.
Legal Review
Not Applicable.
Environmental Review
Subject activity is exempt from the requirements of the California Environmental Quality Act (CEQA) (Public Resources Code Section
21000 et. seq.). Section 15300.4 of CEQA allows an agency while establishing its own procedures "to list those specific activities which
fall within each of the exempt classes", and the District has adopted "CEQA Guidelines and Administrative Content Executive Content
Implementing Procedures" that state on page 6 "Projects" does not include .... C. Continuing administrative or maintenance activities."
Financial Review
Sufficient funds are available in the adopted budget.
Public Notice Process
Copies of this report are on file and will be included with the complete agenda packet for the May 27, 2025 Board of Directors Regular
meeting at District Headquarters and posted on the District's website www.cmsdca.gov.
Alternative Actions
Subject 6. Approve Payroll Transparency Disclosure for April 2025
Meeting May 27, 2025 - Board of Directors Regular Meeting
Access Public
Type Action (Consent)
Fiscal Impact Yes
Budgeted Yes
Recommended
Action
That the Board of Directors approve and file the report.
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Refer item back to staff with further instructions.
File Attachments
Payroll Transparency Disclosure April 2025.pdf (194 KB)
All matters listed on the consent calendar are considered to be routine and may be acted upon by one motion
after public comment has been received. Only Board of Directors may pull an item for discussion. Reading of
resolutions is waived and they will be adopted and numbered. Now is the time for those in the audience who wish
to speak to items listed on the consent calendar. Each speaker will be limited to four (4) continuous minutes of
comment on the consent calendar as a whole.
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C. CONSENT CALENDAR - All matters listed on the consent calendar are
considered to be routine and may be acted upon by one motion after public
comment has been received. Only Board of Directors may pull an item for
discussion. Reading of resolutions is waived and they will be adopted and
numbered. Now is the time for those in the audience who wish to speak to
items listed on the consent calendar. Each speaker will be limited to four (4)
continuous minutes of comment on the consent calendar as a whole.
To: Board of Directors
Via: Scott Carroll, General Manager
From: Angela Fatino, Management Analyst I
Date: May 27, 2025
Subject: Approve the preparation of a warrant to CR Transfer for $74,787.29 in the May 2025 warrant register for April 2025
recycling and disposal services
Summary
The District pays CR Transfer monthly for the sorting of recyclables from mixed waste, landfill disposal of the remaining waste, and the
diversion of organic waste to an anaerobic digestion facility to be recycled into renewable natural gas to fuel the solid waste collection
trucks or to be processed into compost.
Recommendation
That the Board of Directors approve the preparation of a warrant to CR Transfer for $74,787.29 in the May 2025 warrant register for
April 2025 recycling and disposal services.
Analysis
The following chart outlines the total tonnage and payments due for residential and organic waste collection in Costa Mesa and
Newport Beach during April 2025. The tonnage rates approved by the Board of Directors on May 28, 2024, effective July 1, 2024, is
$61.19 per ton for landfill disposal, $15.27 for recycling services, and $84.19 per ton for organics recycling.
Type of Waste Invoice No.Tonnage Rate Amount Billed
Landfill Waste - Newport Beach 46611 67.66 $61.19 $4,140.10*
Total Landfill Waste $4,140.10
Organics 46645 839.14 $84.19 $70,647.19*
Total Organics $70,647.19
Grand Total $74,787.29
*Due to weight ticket calculation rounding, some invoice totals may be off by a few cents.
The District has been unable to submit payment for the February, March, and April recycling charges, as well as "reissued" December
and January recycling invoices, and the March and April landfill (Costa Mesa) charges due to tonnage discrepancies on CR&R's
invoices. In February 2025, District staff notified CR&R of recycling invoice discrepancies and missing weight tickets. In March 2025,
CR&R informed District staff that they would need to review recycling invoices back to the beginning of the Three-Cart Rollout. District
Subject 7. Approve the Preparation of a Warrant to CR Transfer for $74,787.29 in the
May 2025 Warrant Register for April 2025 Recycling and Disposal Services
Meeting May 27, 2025 - Board of Directors Regular Meeting
Access Public
Type Action (Consent)
Recommended
Action
That the Board of Directors approve the preparation of a warrant to CR Transfer for
$74,787.29 in the May 2025 warrant register for April 2025 recycling and disposal
services.
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staff has also received landfill (Costa Mesa) invoices for March and April with discrepancies and unaccounted charges. Each month,
CR&R submits new invoices with tonnage discrepancies and errors, without resolving previous months' invoices. District staff has
continued to request corrected invoices, but to date, the District has not received any corrected invoices.
Legal Review
Not applicable.
Environmental Review
Consideration of the CR Transfer warrant is an administrative matter and is exempt from the requirements of the California
Environmental Quality Act (CEQA) (Public Resources Code Section 21000 et. seq.). Section 15300.4 of CEQA allows an agency while
establishing its own procedures "to list those specific activities which fall within each of the exempt classes," and the District has
adopted "CEQA Guidelines and Implementing Procedures" that state on page 6 "Projects" does not include... C. Continuing
administrative or maintenance activities.
Financial Review
Sufficient funds are available in the adopted FY 2024-25 budget.
Public Notice Process
Copies of this report are on file and will be included with the complete agenda packet for the May 27, 2025, Board of Directors Meeting
held at 290 Paularino Avenue and posted on the District's website at www.cmsdca.gov.
Alternative Actions
Refer item back to staff with further instructions.
All matters listed on the consent calendar are considered to be routine and may be acted upon by one motion
after public comment has been received. Only Board of Directors may pull an item for discussion. Reading of
resolutions is waived and they will be adopted and numbered. Now is the time for those in the audience who wish
to speak to items listed on the consent calendar. Each speaker will be limited to four (4) continuous minutes of
comment on the consent calendar as a whole.
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C. CONSENT CALENDAR - All matters listed on the consent calendar are
considered to be routine and may be acted upon by one motion after public
comment has been received. Only Board of Directors may pull an item for
discussion. Reading of resolutions is waived and they will be adopted and
numbered. Now is the time for those in the audience who wish to speak to
items listed on the consent calendar. Each speaker will be limited to four (4)
continuous minutes of comment on the consent calendar as a whole.
To: Board of Directors
Via: Scott Carroll, General Manager
From: Angela Fatino, Management Analyst I
Date: May 27, 2025
Subject: Approve the Occupancy Count of 23,209 and Direct Staff to Prepare a Warrant to CR&R Environmental Services for
$395,776.11 in the May 2025 Warrant Register for April 2025 Solid Waste Collection Services.
Summary
The District's monthly payment to CR&R Environmental Services (CR&R) for solid waste collection services is calculated by multiplying
the set occupancy rate by the occupancy count, approved each month by the Board of Directors. The current occupancy rate is
$17.0527 and the April 2025 occupancy count presented to the Board of Directors is 23,209, for a total payment of $395,776.11.
Recommendation
That the Board of Directors:
1. Approve the Occupancy Count of 23,209; and
2. Direct staff to prepare a warrant to CR&R Environmental Services for $395,776.11 in the May 2025 warrant register for April
2025 solid waste collection services.
Analysis
The occupancy count is the number of active units in the District's jurisdiction receiving solid waste collection services. The occupancy
rate approved by the Board of Directors on May 28, 2024, effective July 1, 2024, is $17.0527. The District pays CR&R $17.0527 per
occupant, per month for solid waste collection services. The occupancy count is increased or decreased monthly for new residential
developments and demolitions.
As of April 30, 2025, the District's occupancy count was 23,209 with 28 new accounts added and 1 account removed since the last
billing period. The occupancy count approved by the Board of Directors for March 2025 was 23,182.
The District's payment to CR&R is calculated by multiplying the occupancy count by the occupancy rate. The payment calculation for
April 2025 is included below.
Occupancy Count X Occupancy Rate = Payment to CR&R
23,209 $17.0527 $395,776.11
Subject 8. Approve the Occupancy Count of 23,209 and Direct Staff to Prepare a
Warrant to CR&R Environmental Services for $395,776.11 in the May 2025
Warrant Register for April 2025 Solid Waste Collection Services.
Meeting May 27, 2025 - Board of Directors Regular Meeting
Access Public
Type Action (Consent)
Recommended
Action
That the Board of Directors:
1. Approve the Occupancy Count of 23,209; and
2. Direct staff to prepare a warrant to CR&R Environmental Services for $395,776.11 in
the May 2025 warrant register for April 2025 solid waste collection services.
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District staff will continue to track the number of new and removed service addresses.
Legal Review
Not applicable.
Environmental Review
Consideration of the occupancy count is an administrative matter and is exempt from the requirements of the California Environmental
Quality Act (CEQA) (Public Resources Code Section 21000 et. seq.). Section 15300.4 of CEQA allows an agency while establishing its
own procedures "to list those specific activities which fall within in each of the exempt classes," and the District has adopted "CEQA
Guidelines and Implementing Procedures" that state on page 6 "Projects" does not include... C. Continuing administration or
maintenance activities.
Financial Review
Sufficient funds are available in the adopted FY 2024-25 budget.
Public Notice Process
Copies of this report are on file and will be included with the complete agenda packet for the May 27, 2025, Board of Directors Meeting
held at 290 Paularino Avenue and posted on the District's website at www.cmsdca.gov.
Alternative Actions
Refer item back to staff with further instructions.
File Attachments
April 2025 Occupancy Report.pdf (101 KB)
All matters listed on the consent calendar are considered to be routine and may be acted upon by one motion
after public comment has been received. Only Board of Directors may pull an item for discussion. Reading of
resolutions is waived and they will be adopted and numbered. Now is the time for those in the audience who wish
to speak to items listed on the consent calendar. Each speaker will be limited to four (4) continuous minutes of
comment on the consent calendar as a whole.
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C. CONSENT CALENDAR - All matters listed on the consent calendar are
considered to be routine and may be acted upon by one motion after public
comment has been received. Only Board of Directors may pull an item for
discussion. Reading of resolutions is waived and they will be adopted and
numbered. Now is the time for those in the audience who wish to speak to
items listed on the consent calendar. Each speaker will be limited to four (4)
continuous minutes of comment on the consent calendar as a whole.
To: Board of Directors
From: Marc Davis, District Treasurer
Date: May 27, 2025
Subject: Approve the Investment Report for the Month of April 2025
Summary
Attached is the Investment Report for the month of April 2025. As required by the District's Statement of Investment Policy, the
Investment Report delineates all investment activity during the month.
Recommendation
That the Board of Directors approve the Investment Report for the month of April 2025.
Analysis
This report lists the types of securities held in the District's portfolio, the institutions from which the securities were purchased, maturity
dates and interest rates as of April 30, 2025. The District's investments are in compliance with the Statement of Investment Policy
adopted by the Board at the June 24, 2024 regular meeting, as well as the California Government Code. The market values in this
report were provided by our third party custodian, Pershing, LLC, except for the Local Agency Investment Fund (LAIF). The market
value of LAIF was provided by the State Treasurer's Office. It does not represent the value of the underlying securities within the pool,
but rather the par or cost amount, which is the amount the District is entitled to withdraw. This reporting practice is consistent with
industry standard practices for similar funds.
The weighted average stated rate of return (current yield) for the District's investment portfolio as of April 30, 2025, was 3.018%. The
yield to maturity of the portfolio was 3.019%. The District's weighted average interest rate was 126 basis points (1.263%) below the
LAIF average monthly rate of 4.281% for the month of April 2025. The weighted average number of days to maturity for the District's
total portfolio was 266 days (0.73 years). The duration of the underlying securities in LAIF as of April 30, 2025 was 238 days.
The District's investment portfolio is in compliance with its liquidity limitations, which requires that a minimum of 20.00% of the portfolio
must mature within one year. The percentage of the portfolio maturing in one year or less as of April 30, 2025 was 71.78%. The District
has adequate cash reserves necessary to meet its obligations for the next six months.
A majority of the District's cash and investments is reserved or set aside for specific purposes. A description of the various
classifications of the District's cash and investments are as follows:
Solid Waste Fund:
Operating Reserve - Equal to 30% of the operations budget of the Solid Waste Fund per Operations Code Section
4.030.020. The Operating Reserve can only be accessed with prior Board approval.
Subject 9. Investment Report for the Month of April 2025
Meeting May 27, 2025 - Board of Directors Regular Meeting
Access Public
Type Action (Consent)
Recommended
Action
That the Board of Directors approve the Investment Report for the month of April 2025.
Goals 8.0 Finance
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Designated for Revenue Dry Period - Equal to 5 months of budgeted operating expenses for the fiscal year to cover the
cash deficit during the period in which the District does not receive any of its annual charges from the County of Orange.
The revenue dry period is from June through October.
Undesignated - Remaining available cash, which is currently used for rate stabilization and payment of organics
recycling costs.
Wastewater Fund:
Operating Reserve - Equal to 25% of the operations budget of the Wastewater Fund per Operations Code Section
4.030.020. The Operating Reserve can only be accessed with prior Board approval.
Reserved for Capital Outlay - Set aside for capital improvement projects approved and budgeted by the Board, but
which have not yet been completed.
Designated for Revenue Dry Period - Equal to 5 months of budgeted operating expenses for the fiscal year to cover the
cash deficit during the period in which the District does not receive any of its annual charges from the County of Orange.
The revenue dry period is from June through October.
Undesignated - Remaining available cash, which is available to be appropriated by the Board.
Facilities Revolving Fund - Collection of fixture fees which is a restricted revenue source and can only be used for new sewer
facilities.
Asset Replacement Fund - Accumulation of funds for replacement of vehicles, equipment and computers.
Asset Management Fund - Accumulation of funds in accordance with the asset management model for long-term replacement
of sewer pipes and related infrastructure.
Legal Review
Legal review is not required.
Environmental Review
Subject activity is exempt from the requirements of the California Environmental Quality Act (CEQA) (Public Resources Code Section
21000 et. seq.). Section 15300.4 of CEQA allows an agency while establishing its own procedures "to list those specific activities which
fall within each of the exempt classes," and the District has adopted "CEQA Guidelines and Implementing Procedures" that state on
page 6, "Projects" does not include...C. Continuing administrative or maintenance activities.
Financial Review
The portfolio was budgeted to earn an average rate of 1.487% for the year ending June 30, 2025. Through April 30, 2025, the portfolio
has earned a weighted average interest rate of 2.813%.
Public Notice Process
Copies of this report are on file and will be included with the entire agenda packet for the May 27, 2025 Joint Board of Directors and
Citizens Advisory Committee meeting at District Headquarters (290 Paularino Avenue) and on the District's website at
www.cmsdca.gov.
Alternative Actions
Refer the matter back to staff.
File Attachments
Investment Report - April 2025.pdf (627 KB)
All matters listed on the consent calendar are considered to be routine and may be acted upon by one motion
after public comment has been received. Only Board of Directors may pull an item for discussion. Reading of
resolutions is waived and they will be adopted and numbered. Now is the time for those in the audience who wish
to speak to items listed on the consent calendar. Each speaker will be limited to four (4) continuous minutes of
comment on the consent calendar as a whole.
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C. CONSENT CALENDAR - All matters listed on the consent calendar are
considered to be routine and may be acted upon by one motion after public
comment has been received. Only Board of Directors may pull an item for
discussion. Reading of resolutions is waived and they will be adopted and
numbered. Now is the time for those in the audience who wish to speak to
items listed on the consent calendar. Each speaker will be limited to four (4)
continuous minutes of comment on the consent calendar as a whole.
To: Board of Directors
From: Scott Carroll, General Manager
Date: May 27, 2025
Subject: Receive and File April 2025 Contracts Signed by the General Manager
Summary
At the January 24, 2019 Board of Directors meeting, the Board directed the General Manager to submit a list of contracts he signed
during the previous month. Below are the contracts he signed in the months of April 2025.
Recommendation
That the Board of Directors receive and file this report
Analysis
The following contracts/agreements were signed by the general manager in April 2025.
Contracts/Agreements
1. Landscape West Management - Landscape maintenance services at HQ and Rob Hames Yard. Cost: $16,200 annually.
2. Jamison Engineering - Installing odor scrubber at Elden Pump Station. Cost: $23,500
Purchase Orders
1. Seen Outfitting LLC - Install arrow board and relocate fuel tank to Unit 1020, Wastewater Department F250 Ford Pickup truck. Cost:
$7,230.03
Legal Review
Not applicable
Environmental Review
Providing the Board of Directors a monthly list of contracts signed by the General Manager is an administrative matter that will not result
in direct or indirect physical changes in the environment and is not considered a "project".
Financial Review
There is adequate funding in the budget to perform the contract services mentioned above.
Public Notice Process
Subject 10. Receive and File April 2025 Contracts Signed by the General Manager
Meeting May 27, 2025 - Board of Directors Regular Meeting
Access Public
Type Action (Consent)
Recommended
Action
That the Board of Directors receive and file this report.
Goals 6.0 Administrative Management
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Copies of this report are on file and will be included with the entire agenda packet for the May 27, 2025 Board of Directors meeting at
District Headquarters and on District website at www.cmsdca.gov
Alternative Actions
1. Direct staff to report back with more information.
All matters listed on the consent calendar are considered to be routine and may be acted upon by one motion
after public comment has been received. Only Board of Directors may pull an item for discussion. Reading of
resolutions is waived and they will be adopted and numbered. Now is the time for those in the audience who wish
to speak to items listed on the consent calendar. Each speaker will be limited to four (4) continuous minutes of
comment on the consent calendar as a whole.
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E. GENERAL MANAGER'S REPORTS
To: Board of Directors
Via: Scott Carroll, General Manager
From: Kaitlin Tran, Finance Manager
Date: May 27, 2025
Subject: Consider Approving the Auditor Engagement Letter for Fiscal Year 2024-25 Audit.
Summary
In preparation of the start of the June 30, 2025 audit, the auditors have issued an Auditor Engagement Letter (Attachment A) disclosing
their responsibilities under the U.S. Generally Accepted Auditing Standards and Government Auditing Standards, and the State
Controller's Minimum Audit Requirements for California Special Districts. The preliminary audit will be scheduled by the end of June and
the final audit will be scheduled for early October 2025. The financial statements will be issued towards the end of the calendar year.
Recommendation
That the Board of Directors Accepts the Auditor Engagement Letter for Fiscal Year 2024-25 Audit and Authorize President Scheafer to
Sign the Engagement Letter on behalf of CMSD.
Analysis
The purpose of the Auditor Engagement Letter is to define the auditor’s responsibility, as described by professional standards, which is
to express an opinion about whether the financial statements prepared by management with your oversight are fairly presented, in all
material respects, in conformity with the U.S. Generally Accepted Auditing Standards and Government Auditing Standards, and the
State Controller's Minimum Audit Requirements for California Special Districts. The audit of our financial statements does not relieve
you or management of your responsibilities as stated in our engagement letter dated May 1, 2025 (Attachment A).
Legal Review
Not applicable.
Environmental Review
Subject activity is exempt from the requirements of the California Environmental Quality Act (CEQA) (Public Resources Code Section
21000 et. seq.). Section 15300.4 of CEQA allows an agency while establishing its own procedures “to list those specific activities which
fall within each of the exempt classes”, and the District has adopted “CEQA Guidelines and Implementing Procedures” that state on
page 6 “”Projects” does not include …. C. Continuing administrative or maintenance activities.”
Financial Review
The cost for the fiscal year 2024-25 audit per the contract is $15,000 which was included in the budget.
Public Notice Process
Copies of this report are on file and will be included with the complete agenda packet for the May 27, 2025 Board of Directors Regular
meeting at District Headquarters and posted on the District’s website www.cmsdca.gov
Subject 1. Approve Auditor Engagement Letter for Fiscal Year 2024-25 Audit
Meeting May 27, 2025 - Board of Directors Regular Meeting
Access Public
Type Action, Receive and File
Budgeted Yes
Recommended
Action
That the Board of Directors Accepts the Auditor Engagement Letter for Fiscal Year 2024-
25 Audit and Authorize President Scheafer to Sign the Engagement Letter on behalf of
CMSD.
Goals 8.1 Finance - Achieve financial excellence awards
8.0 Finance
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Alternative Actions
Refer the matter back to staff for additional information.
File Attachments
Attachment A - 2025 Engagement Letter - N&N, PC.pdf (315 KB)
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E. GENERAL MANAGER'S REPORTS
To: Board of Directors
Via: Scott Carroll, General Manager
From: Dyana Wick, Administrative Services Manager
Date: May 27, 2025
Subject: Authorization to Begin Recruitment for Expanded Staffing Needs
Summary
At the April 15, 2025, Special Meeting, staff presented a proposal to the Board, outlined as part of the preliminary biennial budget
review for fiscal years 2025–26 and 2026–27, that included the addition of two new staff positions: a Solid Waste Administrative
Assistant I and an Electrical Instrumentation (E&I) Technician. These proposed positions aim to enhance operational efficiency,
improve service delivery, and support long-term organizational needs. Staff is now seeking Board approval to begin recruitment for
these positions in advance of the new fiscal year, with the intent for selected candidates to begin employment on or after July 1, 2025.
The final budget is scheduled to be presented to the Board for adoption at the June 23, 2025, Board of Directors meeting.
Recommendation
That the Board of Directors approves moving forward with recruitment for additional staff prior to the approval of the biennial budget.
Analysis
Proposed New Position – Administrative Assistant I – Solid Waste Department
To support the growing demands of the Solid Waste Department and improve operational efficiency, staff is proposing the addition of a
new full-time position, Administrative Assistant I in the Solid Waste Department. This role is intended to take on a wide range of
responsibilities that are currently performed by the department’s Senior Management Analyst, thereby allowing that position, proposed
to be reclassified as Solid Waste Manager, to focus on more complex and strategic functions.
The Administrative Assistant I would be responsible for day-to-day administrative and customer service duties, including:
Providing high-level support for phone, email, and walk-in customers with solid waste inquiries and service complaints
Inputting and monitoring GoGov service requests and trends, including preparing quarterly performance measurement data
Processing new service accounts, including eligibility verification, customer outreach, application and payment processing, and
tracking service implementation with CR&R
Assisting with public outreach by developing social media content and maintaining website FAQs based on common questions
and complaints
Acting as one of the primary points of contact on the District’s main telephone line and assisting with general inquiries related to
all departments
Maintaining organized records and documentation related to service requests, customer interactions, and compliance activities
Assisting with coordination of logistics for community outreach events such as workshops, tours, and cleanup days
Assisting with the creation and distribution of flyers, presentations, and educational materials
Acting as a liaison for routine coordination and service issues with CR&R
Subject 2. Authorization to Begin Recruitment for Expanded Staffing Needs
Meeting May 27, 2025 - Board of Directors Regular Meeting
Access Public
Type Action
Recommended
Action
That the Board of Directors approves moving forward with recruitment for additional
staff prior to the approval of the biennial budget.
Goals 7.2 Human Resources Management - Continue succession strategies
6.0 Administrative Management
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Entering and maintaining data to support internal reporting and state-mandated performance metrics (e.g., CalRecycle reporting
and SB 1383 compliance)
The addition of the Administrative Assistant I – Solid Waste position will allow the proposed Solid Waste Manager to focus on the
advanced managerial and analytical functions outlined in the reclassified job description. These responsibilities include contract
administration and negotiations, oversight of franchise hauler performance, compliance with state mandates such as SB 1383, solid
waste rate development, budget forecasting, strategic planning, interagency coordination, and public engagement. The Solid Waste
Manager is also expected to oversee educational programs and serve as the District’s subject matter expert on solid waste issues,
including legislative compliance and operational performance.
Delegating day-to-day administrative and customer service tasks, such as data tracking, public inquiries, service account processing,
website and outreach content, and recordkeeping to the Administrative Assistant will enable the Manager to focus on these high-level
initiatives. Without this support, the Solid Waste Manager would continue to be encumbered by routine operational duties that limit the
capacity to lead and advance critical District programs.
Adding this support position aligns with the District’s evolving operational needs and represents a cost-effective organizational
improvement. By clearly delineating tactical responsibilities from strategic leadership, the District will improve overall service delivery,
enhance responsiveness to community and regulatory needs, and support the long-term success of its solid waste initiatives.
Proposed New Position – Electrical Instrumentation (E&I) Technician – Wastewater Department
To meet the evolving operational needs of the District’s wastewater system and improve infrastructure reliability, staff is proposing the
addition of an Electrical Instrumentation (E&I) Technician position. This role will provide essential support to wastewater maintenance
operations by performing routine and skilled preventive and corrective electrical and instrumentation tasks, many of which are currently
completed by senior-level personnel or outsourced to third-party vendors. Adding a second in-house E&I Technician will reduce long-
term reliance on costly contracted services, improve response times, and help ensure consistent coverage during absences or high-
demand periods. This position will also alleviate the workload of senior staff, enabling them to focus on complex system upgrades,
regulatory compliance, and capital improvement projects. In addition, expanding the team supports internal workforce development and
succession planning, helping preserve institutional knowledge and maintain operational continuity as the District’s infrastructure
continues to evolve.
The proposed technician will be responsible for a range of field-based duties, including:
Performing scheduled preventive maintenance on pump station assets to minimize downtime and extend equipment life
Troubleshooting issues involving electrical motors, control panels, PLCs, and SCADA equipment
Calibrating and testing instrumentation and sensors to ensure operational accuracy
Exercising valves and completing annual pump service tasks to maintain optimal performance
Maintaining accurate records using the District’s computerized maintenance management system (CMMS)
Responding to emergency service calls for electrical or SCADA failures to restore service quickly and reduce risk
Supporting the installation and testing of backup systems, such as generators and remote telemetry units (RTUs)
By assigning these core responsibilities to this position, the District will enable senior-level staff, including the Wastewater Maintenance
Supervisor, to focus on more complex tasks such as:
System-wide electrical and SCADA optimizations
Development and deployment of smart infrastructure
Regulatory compliance with OSHA, NEC, and NFPA codes
Capital improvement project (CIP) planning and implementation
Vendor coordination and oversight of contracted work
Technical training and supervision of less experienced staff
This realignment of responsibilities is consistent with the journey-level nature of the existing classification, which emphasizes the
expectation that incumbents will independently perform skilled electrical and instrumentation work while also assisting more senior staff
with complex or emergency repairs. The position’s emphasis on SCADA, PLCs, data monitoring, and emergency preparedness makes
it integral to the District’s ability to modernize and maintain a reliable, technology-driven wastewater system.
Adding a second E&I Technician will also significantly improve operational continuity by:
Enhancing response times for electrical, SCADA, or instrumentation failures
Reducing dependency on costly outside contractors for standard or time-sensitive tasks
Providing needed redundancy during absences, shift rotations, or emergency events
Supporting succession planning through internal mentoring and hands-on training opportunities
Keeping pace with technological advancements in automation, telemetry, and smart pump station controls
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Ensuring full coverage on both sewer and pump station sides, particularly during staffing shortages
Furthermore, the position supports the District’s broader goals of workforce development and operational efficiency, ensuring that
institutional knowledge is retained and shared while preparing the organization for future retirements or transitions.
Legal Review
Not applicable.
Environmental Review
Subject activity is exempt from the requirements of the California Environmental Quality Act (CEQA) (Public Resources Code Section
21000 et. seq.). Section 15300.4 of CEQA allows an agency while establishing its own procedures “to list those specific activities which
fall within each of the exempt classes”, and the District has adopted “CEQA Guidelines and Implementing Procedures” that state on
page 6 “”Projects” does not include …. C. Continuing administrative or maintenance activities.”
Financial Review
The annual salary range for the Solid Waste Administrative Assistant I position in FY 2025–26 is $63,215.15 to $85,340.53, plus
benefits.
The annual salary range for the Electrical Instrumentation Technician for FY 2025–26 is $87,142.85 to $117,642.72, plus benefits. The
addition of this position is expected to generate long-term savings by minimizing outsourced repairs, improving service continuity, and
protecting critical infrastructure assets from preventable failure.
The cost of these proposed positions are included in the biennial budget for FY 2025-26 and 2026-27.
Public Notice Process
Copies of this report are on file and will be included with the entire agenda packet for the May 27, 2025, Board of Directors meeting at
District Headquarters and on the District website at www.cmsdca.gov.
Alternative Actions
1. Do not approve moving forward with recruitment for additional staff prior to approval of biennial budget.
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E. GENERAL MANAGER'S REPORTS
To: Board of Directors
From: Scott Carroll, General Manager
Date: May 27, 2025
Subject: Review and Comment on Draft FY 2025-30 Strategic Plan
Summary
A strategic plan outlines the direction an organization aims to pursue and helps establish realistic objectives and goals aligned with its
vision and mission. CMSD's adopted the FY 2020-25 Strategic Plan is ending on June 30, 2025, marking the most ambitious initiative in
the district's history. The plan encompassed eight strategic elements, 125 strategic goals, and detailed strategies for achieving them.
On January 13, 2025, the Board of Directors held a "kick-off" meeting to begin the process for developing and adopting the FY 2025-30
Strategic Plan.
Recommendation
That the Board of Directors provide comments and direction to staff on the draft FY 2025-30 Strategic Plan
Analysis
On January 13, the process began with the Board performing a SWOT (Strengths, Weaknesses, Opportunities, Threats) analysis. The
primary purpose of a SWOT analysis is to assess the district's current position and guide strategic planning by examining our internal
strengths and weaknesses, as well as external opportunities and threats. After the Board performed the SWOT analysis, the analysis
was expanded after the general manager performed the exercise with all district staff. Attached is the completed SWOT analysis.
After the Board performed the SWOT analysis, staff requested guidance from the Board on potential revisions to the district's vision and
mission statements, core values and strategic elements. Soon after, staff provided their comments and suggestions for revising the
strategic plan.
Both the Board and staff agreed the district's vision and mission statements should remain the same, which states:
VISION STATEMENT
Leading a community that is free from solid waste and wastewater pollution.
MISSION STATEMENT
To protect public health and the environment for current and future generations.
The core values and strategic elements were slightly modified, as shown below:
CORE VALUES
1. Balance: We value promote a healthy work and life balance.
2, Dedication: We provide consistent services in a safe manner that is competent, courteous and responsive.
3. Fiduciary Responsibility: We provide the highest quality of service at fair, equitable and competitive rates.
4. Integrity: We act ethically and honestly.
5. Professional Development Innovation: We are continuously learning best practices and implementing advanced technology.
6. Respect: We treat customers, employees and the general public with respect, sensitivity, and empathy.
7. Teamwork: We support, trust, value and empower our colleagues.
8. Transparency: We believe in an open government where information and documents are easily accessible to the
public.
9. Efficiency: We work in a timely manner, using optimal resources.
Subject 3. Review and Comment on Draft FY 2025-30 Strategic Plan
Meeting May 27, 2025 - Board of Directors Regular Meeting
Access Public
Type Discussion
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10. Sustainability: We will consciously use resources responsibly, minimize waste, and support practices that protect the environment
for current and future generations.
STRATEGIC ELEMENTS
1. Administrative Management Leadership: To ensure ethical, legal and transparent management of the District while promoting a
safe, productive and healthy work environment.
2. Sewer Wastewater Infrastructure: To maintain an optimal wastewater collection system.
3. Solid Waste: To provide an efficient solid waste collection and recycling system to reduce waste and increase diversion while
maintaining environmental integrity.
4. Emergency Preparedness: To safeguard maintain responsible emergency management practices to protect public health, safety,
and district resources.
5. Partnerships: To strengthen cultivate and maintain collaborative relationships with other organizations to better serve the public
achieve desired goals and outcome.
6. Community Outreach & Communications: To engage and educate with the community through effective outreach clear,
informative and accessible communication and learning opportunities.
7. Human Resources Management: To support create a culture that is based on safety, trust and cooperation and accountability. and
development that results in a high performing organization.
8. Finance: To maintain a strong and sustainable financial position that ensures fiscal responsibility.
At the conclusion of the January 13 meeting, the Board of Directors directed staff to develop objectives, tasks to be completed (goals),
and tasks completion timeline for each strategic element and then report back. From January through March, the general manager met
with each department to facilitate discussion and complete the Board assignment. On April 8, 2025, the Board of Directors reviewed
the proposed strategic objectives, tasks and completion deadline. The Board had no edits and/or revisions to the proposed strategic
objectives, tasks and completion deadline, and directed staff to present the draft plan to the Citizens Advisory Committee (CAC) for
review and comments.
On May 21, 2025, the Citizens Advisory Committee (CAC) reviewed the draft FY 2025-30 Strategic Plan. Comments and suggestions
made by CAC members were as follows:
Minor revisions to Core Values and Strategic Elements that include adding an additional core value, Sustainability. See
revisions above in green.
Consider job descriptions are measurable and not subjected.
Ensure personnel responsibilities and roles are identified for emergency preparedness and make emergency preparedness
training a priority.
Ensure there is a dedicated customer service representative to enhance services and hold CR&R accountable.
Apply analytics and/or data to track call volume received by the customer service representative.
In the attached document that consists of the FY 2025-30 strategic objectives, tasks and completion timeline, an additional objective
and tasks were added to the Solid Waste Strategic Element to conform with CAC comments and suggestions. CAC comments
regarding emergency preparedness personnel responsibilities and roles and training are already identified in the proposed Emergency
Preparedness Strategic Element.
Legal Review
Not applicable
Environmental Review
Preparing a strategic plan document is an administrative matter and is exempt from the requirements of the California Environmental
Quality Act (CEQA) (Public Resources Code Section 21000 et. seq.). Section 15300.4 of CEQA allows an agency while establishing its
own procedures "to list those specific activities which fall within each of the exempt classes," and the District has adopted "CEQA
Guidelines and Implementing Procedures" that state on page 6 "Projects" does not include... C. Continuing administrative or
maintenance activities.
Financial Review
There are no costs for developing the draft FY 2025-30 Strategic Plan because the creation of the proposed plan was facilitated
internally. Typically, a consultant will charge between $50,000 to $75,000 facilitating the preparation of a strategic plan. The proposed
FY 2025-30 Strategic Plan is aligned with the proposed biennial FY 2025/26-2026/27 Budget and the Plan will continue to be align with
future budgets.
Public Notice Process
Copies of this report are on file and will be included in the complete agenda packet for the May 27, 2025, Board of Directors meeting at
District Headquarters and posted on the District's website at www.cmsdca.go
Alternative Actions
1. Direct staff to report back on June 10, 2025 with additional edits and/or revisions to the draft FY 2025-30 Strategic Plan
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File Attachments
Strategic Objectives & Tasks_final.pptx (243 KB)
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F. ENGINEER'S REPORTS
To: Board of Directors
From: Mark Esquer, District Engineer
Date: May 27, 2025
Subject: Receive and File the District Engineer's Monthly Report and Capital Improvement Projects Status
Summary
The District Engineer has provided a memorandum with a brief summary of major capital or other engineering activities for the subject
period. The District Engineer's memorandum is attached. Also attached is a detailed summary of the Capital Improvement Project
activities and associated project cost expenses for the previous calendar month.
Recommendation
The Board of Directors receive and file the Capital Improvement Status Report.
Analysis
Attached is information regarding project or technical sewer activities for the Board of Directors' use and information.
Legal Review
Not Applicable.
Environmental Review
Subject activity is exempt from the requirements of the California Environmental Quality Act (CEQA) (Public Resources Code Section
21000 et. seq.). Section 15300.4 of CEQA allows an agency while establishing its own procedures “to list those specific activities which
fall within each of the exempt classes”, and the District has adopted “CEQA Guidelines and Implementing Procedures” that state on
page 6 ”Projects” does not include …. C. Continuing administrative or maintenance activities.”
Financial Review
The cost of preparing this report is contained within the operating budget. There are sufficient funds available in the adopted budget.
Public Notice Process
Copies of this report are on file and will be included with the complete agenda packet for the May 27, 2025 Board of Directors Regular
meeting at District Headquarters and posted on the District’s website www.cmsdca.gov.
Alternative Actions
Refer item back to staff with further instructions.
File Attachments
Subject 1. Receive and File the District Engineer's Monthly Report and Capital
Improvement Projects Status
Meeting May 27, 2025 - Board of Directors Regular Meeting
Access Public
Type Action, Discussion
Fiscal Impact No
Budgeted Yes
Budget Source 24/25 Operating Budget
Recommended
Action
The Board of Directors receive and file the Capital Improvement Status Report.
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2025-04 Financial Section for CIP Updates.pdf (205 KB)
2025 05 Monthly Engineers Report CMSD Memorandum.pdf (190 KB)
Administrative File Attachments
2025 05 Monthly Engineers Report CMSD Memorandum.docx (104 KB)
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F. ENGINEER'S REPORTS
To: Board of Directors
From: Mark Esquer, District Engineer
Date: May 27, 2025
Subject: Adopt 5-Year Permit and Fixture Fee Increases for FY 2025-26 through FY 2029-30
Summary
The Costa Mesa Sanitary District (District) retained Robert D. Niehaus, Inc. (RDN) to conduct a Fee Study consisting of review of the
Sewer Permit Program costs and determination of updated Fees. Depending on which fee, it has been 7 to 12 years since fees have
been changed. The current fees do not cover the District Permit Program cost(s). The Final Permit and Fixture Fee Study Report (Study
Report) is completed and District staff is recommending increases to the Permit and Fixture Fees for the upcoming 5-year period.
RDN worked cooperatively with District staff to develop and evaluate fee alternatives along with study results. Based on this analysis
and review, District staff is providing the Board with the final Study Report and a 5-Year Fee Increase Recommendation.
The overall cost of sewer permits, plan checks, inspections, and fixture fees will increase as the costs are not covering the District
costs, including labor, inspection and other program costs. Permit Fees and Plan Check with Inspection fees will increase 22% and 58
%, respectively, for the first year. A 5-year Permit Fee schedule is outlined in detail as part of the Study Report, attached. Fixture Fees
will increase between 66% and 271%, depending on the method used, and adopted, to determine the cost recovery for our system
capacity.
There are two methods used to develop the fixture fees. Fixture Fee Option 2 has typically been used by the District to determine the
past Fixture Fees. Option #2 considers only the water generation impact (flow rate) from each fixture. In addition, all fixtures are
considered to be used the same amount. This option does not consider how often a fixture is used. The District currently collects about
$64,000 in fixture fees.
Option #1 provides for higher generation fixture fees as it considers the probability and likely hood that a specific fixture is used during
the day. This method considers that certain fixtures are used more often, produce more wastewater during the day, and require
additional capacity in the pipes. This method conforms with the California Plumbing Code Appendix M/California Green Building
Standards, Title 24 - Part 11. The Fixture Fees determination considers the cost of the sewer system, less depreciation, Fixture Fee
Revenues, and existing system capacity.
The two methods provide for differing amounts of capacity value. Option 1 will collect $550,000 in fixture fees and Option 2 will
$131,000 in fixture fees during the first year. Proposed Fixture Fees will increase by 4.8% each year based on the Construction Cost
Index average for the past 10-year period. Based on Building Industry Association of Southern California, Inc., OC Chapter (BIAOC),
District staff are proposing a variation of Alternative 1, referred too as Alternative 1A, that steps the proposed Alternative 1, 5-year
increases, from current Fixture Fee values to the final Proposed Year 5 Fixture Fee value, see Study Report, Proposed Option 1A
Fixture Fees, Table 11, on page 19.
Recommendation
The Board of Directors:
1. Receive and File final Fee Study Report, dated May 19, 2025, and
2. Effective July 1st, 2025, Adopt the 5-year Permit Fee Schedule, and
3. Effective July 1st, 2025, Adopt the Alternative 1A 5-Year Fixture Fee Schedule
Subject 2. Adopt Permit and Fixture Fee Increases for FY 2025-26
Meeting May 27, 2025 - Board of Directors Regular Meeting
Access Public
Type Action, Discussion, Presentation
Fiscal Impact Yes
Budget Source Operating Budget and Fixture Fees
Recommended
Action
The Board of Directors:
1. Receive and File Final Fee Study Report, dated May 19, 2025, and
2. Effective July 1st, 2025, Adopt the 5-year Permit Fee Schedule, and
3. Effective July 1st, 2025, Adopt the Alternative 1A 5-Year Fixture Fee Schedule
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Analysis
The District collected employee timesheet information, consulting fees, inspection costs, among other Permit-related costs, associated
with the sewer permit program for a two (2) year period. The costs were provided to RDN, along with projected hourly staffing rates, to
project permit and permit-related costs, and to update associated fees. RDN also used the District's sewer rate study results and
industry-published construction costs and escalation factors to project and develop the various fee cost increases.
Permit, Plan Check, and Inspection Fees are intended to cover the District labor and expense costs associated with Permit Program.
The District plans to collect only enough fees to cover the Permit Program labor and expense costs. Fixture fees cover the cost of
installed capacity and are charge to customers to pay for their capacity needs. The goal is to collect fees to cover, but not exceed,
program expenses.
There are two fixture fee methods considered for this study. Permit and other related costs are equal between the two
Options considered.
Fixture Fee Option 1 considers the water consumption and probability of use information from various sources,
including the California Plumbing Code. Using this method to determine the appropriate fixture fees, the District will
need to increase fixture fees by $486,000.
Fixture Fee Option #2, considers the current District fee system and is based on only using the California Plumbing
Code per unit water consumption value(s). This option assumes that all fixture units are used equally by customers.
Using this method, the District will increase Fixture Fees by $67,000 per year.
The difference between the two methods considers how often a fixture is used. For example, Option #1 considers
that showers and bathing units are generally used daily, while home bar sinks may be used primarily on weekends.
Option #1 is statistically more accurate and better represents the cost of sewer capacity and cost for gallon of
capacity.
District staff are reviewing both Fixture Fee Options carefully but are considering to recommend Option #2. The
probability and likely hood of use data should be reviewed in more detail prior to proceeding with this method. The
biggest driver in fixture fee costs include construction of capacity (cost of sewer installation) and water generation
volumes.
District staff sent the draft Study Report to the BIAOC for review and comments. The BIAOC understands that the District costs have
increased but the Fee schedule has not. Nonetheless, the BIAOC recommends adopting Fixture Fee Alternative 2, see attached
BIAOC email response and letter, dated May 6, 2025. The BIAOC is also suggesting that the "price increase shock" may "potentially
harm the industry".
The attached PowerPoint presentation provides a brief overview of the Study Report information, costs, and alternatives used to
develop these initial Fees.
On March 12, 2025, the Citizens Advisory Committee (CAC) received a written and oral report regarding this subject. After receiving the
reports and asking questions, the CAC is recommending the Board of Directors consider approving Option #1. Alternative 1A was not
developed nor available to the CAC. Alternative 1A was developed by District staff as a result of the BIAOC letter response.
Legal Review
District Counsel has reviewed the Study Report.
Environmental Review
Subject activity is exempt from the requirements of the California Environmental Quality Act (CEQA) (Public Resources Code Section
21000 et seq.). Section 15300.4 of CEQA allows an agency while establishing its own procedures “to list those specific activities which
fall within each of the exempt classes”, and the District has adopted “CEQA Guidelines and Implementing Procedures” that state on
page 6 “Projects” does not include......C. Continuing administrative or maintenance activities.”
Financial Review
In fiscal year 2023-24 the District collected about $203,800 in permit fees, inspection and plan check costs, and fixture fees. Option 2
will generate about $338,000 per year: a 66% increase. Option 1 will generate about $757,000 per year: a 271% increase. Refer to the
comparison chart below.
Comparison Char of First year Costs
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Item FY 2023-24
Revenue
Option #1
Revenue
Option #2
Revenue
Permit Fees $38,400 $47,000 $47,000
Plan Check and Inspection $101,400 $160,000 $160,000
Fixture Fees $64,000 $550,000 $131,000
Total $203,800 $757,000 $338,000
Sewer permit fees will increase 22%. Plan Check, Inspection, and other development fees will increase between 4% to over 100%,
depending on the specific fee. As an example, Food Service Establishment fees will increase 4%. On-site Sewer Connections to an
existing sewer will increase between 86% for small improvements like room additions, to 103% for very large house or business
projects. Sewer repair permits will increase between 35% and 143%, depending on type of repair or replacement. A complete summary
of the options and associated Fees are included within the attached Presentation.
The proposed Fees are based on actual District costs, inflated using the latest CPI-U, Los Angeles, Construction Cost Index
projections, COLA of 3%, Merit up to 5%, and increased contract costs of 4.4%.
If the Fee increases are not implemented, the District costs associated with permits and new sewer connections will not be covered.
These excess costs will be paid from annual assessments and all rate payors, should the permit program costs not be increased.
Public Notice Process
Copies of this report are on file and will be included with the complete agenda packed for the March 24, 2025, Board of Directors
Meeting held at 290 Paularino Avenue and posted on the District's website at www.cmsdca.gov.
Alternative Actions
1. Do not adopt the recommended Permit and Fixture Fees, and select an Alternate, or
2. Do not adopt the recommended permit and Fixture Fees and refer the matter back to staff, or
3. Reject the recommended Fees and direct staff to consider other alternatives
File Attachments
Costa Mesa SD Fee Study Final Report.pdf (1,203 KB)
2025 05 MAE Permit Fee Recommendation Presentation to the BOD.pdf (3,673 KB)
2025 05 06 BIAOC Response Comment Letter re CMSD Fee Increase.pdf (267 KB)
Administrative File Attachments
2025 05 MAE Permit Fee Recommendation Presentation to the BOD.pptx (2,529 KB)
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F. ENGINEER'S REPORTS
To: Board of Directors
Subject 3. Delegate to the General Manager Authority to Award the #349A Mendoza
Sewer Extension Project Contract to the Lowest Responsible Bidder
Meeting May 27, 2025 - Board of Directors Regular Meeting
Access Public
Type Action, Discussion, Presentation
Preferred Date May 27, 2025
Absolute Date May 27, 2025
Fiscal Impact No
Budgeted Yes
Budget Source P349 Mendoza FM Rehab and Redundancy Project
Recommended
Action
The Board of Directors:
1. Adopt the 349 Mendoza Sewer Extension project as Categorically Exempt per the
California Environmental Quality Act (CEQA) Section 15302, Class 2; and
2. Delegate Authority to the General Manager to award a contract to the lowest
responsive and responsible bidder in an amount not to exceed $140,000; and
3. Approve a 10% contingency in the amount not to exceed $14,000; and
4. Direct Staff to bring this Item for Ratification to the Board of Directors July 2025
Meeting.
From: Mark Esquer, District Engineer
Date: 5/27/2025
Subject: Delegate to the General Manager Authority to Award the #349 Mendoza Sewer Extension Project Contract tothe Lowest Responsible Bidder and Approve a 10% Contingency
Summary
The District has a project that will be eliminating a single point of failure, upgrading the Mendoza pump station to include a
redundant (backup) forcemain pipeline, and adding an overflow drain to significantly reduce the potential of a sewer spill to the
adjacent storm drain channel. Due to a conflict with a City pavement project on Mendoza Drive and the District's desire to not
remove and replace new pavement, District staff has separated the gravity sewer extension so that it may be completed prior to
the City paving project.
The P349 Mendoza Forcemain Rehab and Reduncy Project was designed and sent to the City of Costa Mesa for review,
comments, and coordination. The City notified the District of a conflicting City paving project. District staff is working with the City
to avoid installing our project after the City pavement project is completed. To expedite the sewer work in Mendoza Street, District
staff separated the 18" gravity sewer extension and will expedite this portion of work.
The P349A Mendoza Sewer Extension will consist extending the existing 18" gravity sewer about 120 feet into the Mendoza alley.
The Sewer Plans are attached as additional information. The remaining P349B Mendoza FM Rrehab and Redundancy Project
scope of work will be completed as a separate project and brought to the Board of Directors for approval and award.
The P349A Mendoza Gravity Sewer Extension project is currently being advertized and the bids will be opened on Friday, June
20, 2025. Due to time constraints associated with the City's Mendoza Drive Repaving project, the District must award a contract
to perform the construction and complete the work prior to the end of July 2025. Due to the tight timeframe and the unlikleyhood
of having signed contracts for the June 23, 2025 Board of Director's meeting, District staff is requesting the Board of Directors
delegation authority to the General Manger to award a contract to the lowest responsive bidder and to approve a 10%
contingency (based of the bid amount).
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File Attachments
349A Mendoza Drive Gravity Main Extension Plans Rev 0 (signed).pdf (33,121 KB)
In addition, District staff is requesting the Board of Directors adopt this project as Categorically Exempt. District staff will take the
project award to the July 2025 Board of Directors meeting for review and ratification.
Recommendation
The Board of Directors:
1. Adopt the 349 Mendoza Sewer Extension project as Categorically Exempt per the California Environmental Quality Act (CEQA)
Section 15302, Class 2; and
2. Delegate Authority to the General Manager to award a contract to the lowest responsive and responsible bidder in an amount
not to exceed $140,000; and
3. Approve a 10% contingency in the amount not to exceed $14,000; and
4. Direct Staff to bring this Item for Ratification to the Board of Directors July 2025 Meeting.
Analysis
The District must bid a sewer extention project that replaces a portion of pump station forcemain pressure pipe. The Project
consists of digging a trench from the end of the District gravity sewer within Mendoza Drive into the City alley next to the pump
station, installing about 120 feet of 18" gravity sewer pipe, reconecting the existing forcemain pressure pipe to the extended
gravity sewer, then repairing the street. The District Engineer is estimating that the project budget be $140,000 to complete the
urgent sewer installation and the engineer's estimate of construction is $123,400.
District staff is requesting delegation of authority be provided to the general manager in the event that the low bid is more than the
formal $125,000 bidding limit set forth in the District Operation Code, Section 4.04.050 Bidding Limits, subsection (c) and formal
Notifications set forth in Section 4.05.080 Notice Inviting Formal Bids. If the District staff proceeded with Informal Bidding as set
forth in District Operations Section 4.05.060, Informal Bidding, and the low bid was above the Formal Bidding Threshold, the bids
would need to be rejected and the Project re-bid. This would likely delay the sewer extension project by an additional five to six
weeks. A delay of this duration would be unacceptable to the City.
The Project will not increase the capacity of the existing sewer system; it only substitutes a gravity sewer for a pressure pipeline
and each has the same capacity.
If this expedited work does not move forward, the District will be required to remove and replace new pavement.
Legal Review
Legal Counsel has reviewed aspects of this project and will approve the final Contract to form once the Contract has been
signed.
Environmental Review
The proposed project will replace the existing pressure forecemain pipeline with a gravity sewer of the same capacity. The gravity
sewer extension will reduce the potential for a sewer spill associated with a pressure pipe break. A sewer pipeline with the same
capacity that provides increased reliability with the same capacity as the existing facility is categorically exempt under the
California Environmental Quality Act (CEQA) (Public Resources Code Section 21000 et. seq.) under Section 15302 as a “Class 2”
project as stated under 15302(c) “Replacement or reconstruction of existing utility systems and/or facilities involving negligible or
no expansion of capacity“.
Financial Review
The available project budget, based on the April 30, 2025, CIP Budget report is $391,371. This is adequate cover the $140,000
expedited project costs. The reminder of the Project will be bid and awarded during the next fiscal year.
Public Notice Process
Copies of this staff report are on file and will included with the entire agenda packet for the May 27, 2025 regular Board of
Directors meeting at District Headquarters and on the District website.
Alternative Actions
1. Do not separate the 18" gravity sewer extension part of the project and direct staff bid P349A Mendoza Sewer Extension in its
entirety.
2. Refer the matter back to staff for consideration of alternatives and return to a future meeting.
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349A Mendoza Sewer Gravity Main Extension Informal Bid Documents 250520 - website upload.pdf (2,090 KB)
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I. LOCAL MEETINGS: In accordance with AB 1234 (Gov. Code 53232.3), a report
is required to be given by a Director for any meeting for which expense
reimbursement of any kind is provided. Note: For meetings for which the per
diem compensation is sought, the Operations Code provides that such
compensation is authorized for each day’s service rendered as a Director at the
request of the Board (not to exceed six days in one month), and certain
meetings are specified as being eligible as set forth in District Operations Code
§ 3.01.030. For meetings not so listed, the Board must approve the service for
it to be eligible for the per day compensation.
Subject 1. Orange County Sanitation District (OCSD) - (Vice President Ooten)
Meeting May 27, 2025 - Board of Directors Regular Meeting
Access Public
Type
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I. LOCAL MEETINGS: In accordance with AB 1234 (Gov. Code 53232.3), a report
is required to be given by a Director for any meeting for which expense
reimbursement of any kind is provided. Note: For meetings for which the per
diem compensation is sought, the Operations Code provides that such
compensation is authorized for each day’s service rendered as a Director at the
request of the Board (not to exceed six days in one month), and certain
meetings are specified as being eligible as set forth in District Operations Code
§ 3.01.030. For meetings not so listed, the Board must approve the service for
it to be eligible for the per day compensation.
Subject 2. Santa Ana River Flood Protection Agency (SARFPA) - (Secretary Perry)
Meeting May 27, 2025 - Board of Directors Regular Meeting
Access Public
Type
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I. LOCAL MEETINGS: In accordance with AB 1234 (Gov. Code 53232.3), a report
is required to be given by a Director for any meeting for which expense
reimbursement of any kind is provided. Note: For meetings for which the per
diem compensation is sought, the Operations Code provides that such
compensation is authorized for each day’s service rendered as a Director at the
request of the Board (not to exceed six days in one month), and certain
meetings are specified as being eligible as set forth in District Operations Code
§ 3.01.030. For meetings not so listed, the Board must approve the service for
it to be eligible for the per day compensation.
Subject 3. Independent Special Districts of Orange County (ISDOC) - (Vice Secretary
Schafer)
Meeting May 27, 2025 - Board of Directors Regular Meeting
Access Public
Type
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I. LOCAL MEETINGS: In accordance with AB 1234 (Gov. Code 53232.3), a report
is required to be given by a Director for any meeting for which expense
reimbursement of any kind is provided. Note: For meetings for which the per
diem compensation is sought, the Operations Code provides that such
compensation is authorized for each day’s service rendered as a Director at the
request of the Board (not to exceed six days in one month), and certain
meetings are specified as being eligible as set forth in District Operations Code
§ 3.01.030. For meetings not so listed, the Board must approve the service for
it to be eligible for the per day compensation.
Subject 4. California Special Districts Association (CSDA) - (Vice Secretary Schafer)
Meeting May 27, 2025 - Board of Directors Regular Meeting
Access Public
Type
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I. LOCAL MEETINGS: In accordance with AB 1234 (Gov. Code 53232.3), a report
is required to be given by a Director for any meeting for which expense
reimbursement of any kind is provided. Note: For meetings for which the per
diem compensation is sought, the Operations Code provides that such
compensation is authorized for each day’s service rendered as a Director at the
request of the Board (not to exceed six days in one month), and certain
meetings are specified as being eligible as set forth in District Operations Code
§ 3.01.030. For meetings not so listed, the Board must approve the service for
it to be eligible for the per day compensation.
Subject 5. Special District Risk Management Authority (SDRMA) - (President Scheafer)
Meeting May 27, 2025 - Board of Directors Regular Meeting
Access Public
Type
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I. LOCAL MEETINGS: In accordance with AB 1234 (Gov. Code 53232.3), a report
is required to be given by a Director for any meeting for which expense
reimbursement of any kind is provided. Note: For meetings for which the per
diem compensation is sought, the Operations Code provides that such
compensation is authorized for each day’s service rendered as a Director at the
request of the Board (not to exceed six days in one month), and certain
meetings are specified as being eligible as set forth in District Operations Code
§ 3.01.030. For meetings not so listed, the Board must approve the service for
it to be eligible for the per day compensation.
Subject 6. Other Meetings Qualifying for Reimbursement under CMSD Ordinance No.
55, Operations Code Section 3.01.030
Meeting May 27, 2025 - Board of Directors Regular Meeting
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Type
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L. ORAL COMMUNICATIONS AND DIRECTOR COMMENTS
Subject 1. Oral Communications and Director Comments
Meeting May 27, 2025 - Board of Directors Regular Meeting
Access Public
Type Discussion
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O. CLOSING ITEMS
The next regular meeting of the Costa Mesa Sanitary District Board of Directors will be held at 4:30 p.m. on Monday, June 23, 2025 in
the District's Boardroom, located at 290 Paularino Avenue, Costa Mesa, CA 92626.
Subject 1. Adjourn
Meeting May 27, 2025 - Board of Directors Regular Meeting
Access Public
Type Procedural
5/22/25, 12:16 PM BoardDocs® Pro
https://go.boarddocs.com/ca/cmsdca/Board.nsf/Private?open&login#51/51