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2025_02_11_study_sessionTuesday, February 11, 2025 Board of Directors Study Session Time: 9:00 a.m. Location: Costa Mesa Sanitary District - 290 Paularino Ave., Costa Mesa, CA 92626 *** The livestream of the meeting can be viewed by clicking the "Video" icon on this page (which will be made available at the start of the meeting) or by visiting www.youtube.com/CostaMesaSanitary. *** Public Comments: Members of the public can submit any comments in real time during the meeting or prior to the meeting in writing for the Board of Directors' consideration by sending them to the District Clerk, Noelani Middenway, at nmiddenway@cmsdca.gov. Those comments will be made part of the official public record of the meeting. *** Obtaining Agenda Materials: The public is entitled to copies of all documents that are made part of the agenda packet. If any document or other writing pertaining to an agenda item is distributed to all or a majority of the Board after the packet is prepared, a copy of that writing may be obtained from the District Clerk's Office. *** In Compliance with ADA: Contact District Clerk, Noelani Middenway, at (949) 645-8400, 48 hours prior to meeting if assistance is needed (28 CFR 35.102.35.104 ADA Title II). A. OPENING ITEMS Michael Scheafer, President Robert Ooten, Vice President Arthur Perry, Secretary Arlene Schafer, Vice Secretary Nicole Wiltshire, Director Subject 1. Roll Call - (If absences occur, consider whether to deem those absences excused based on facts presented for the absence – such determination shall be the permission required by law.) Meeting Feb 11, 2025 - Board of Directors Study Session Access Public Type Procedural B. PUBLIC COMMENTS - This time has been set aside for persons in the audience to make comments on items within the subject matter jurisdiction of the Costa Mesa Sanitary District that are not listed on this agenda. Members of the public will have the opportunity to address the Board of Directors about all other items on this agenda at the time those items are considered. Under the provisions of the Brown Act, the Board of Directors is prohibited from taking action on oral requests but may refer the matter to staff or to a subsequent meeting. The Board of Directors will respond after public comment has been received. Please state your name. Each speaker will be limited to four (4) continuous minutes. Subject 1. Public Comments Meeting Feb 11, 2025 - Board of Directors Study Session Access Public Type Procedural C. ITEMS OF STUDY To: Board of Directors Via: Scott Carroll, General Manager From: David Griffin, Code Enforcement Officer Date: February 11, 2025 Subject: Receive and File January 2025 Code Enforcement Officer Report Summary This report summarizes major points for three ordinance enforcement topics covering scavenging, graffiti on trash carts, and trash container enforcement. For the month of January 2025, the CMSD Code Enforcement Officer (CEO) focused his efforts on patrols in various parts of the community. The goal is to identify and deter instances of scavenging and residential trash carts left within the public view. Recommendation That the Board of Directors receives and files this report. Analysis In the month of January, Officer Griffin observed 8 individuals searching in carts on Wallace, Center, Wilson, Pacific, Orange, Center, Mesa, and Baker. All individuals were advised of the District's scavenging law and given verbal warnings before they went on their way. In the month of January, Officer Griffin issued 104 first warnings notices (yellow tag) to residential properties for having their trash carts in public view. Officer Griffin did not observe graffiti on trash carts in the months of January. To address resident concerns, Officer Griffin is patrolling streets by 6:30 a.m. Legal Review Not applicable. Environmental Review Code enforcement activities and reporting are not a disturbance of the environment similar to grading or construction and do not constitute a project under CEQA or the District’s CEQA Guidelines. Financial Review Officer Griffins' activities are funded in the adopted budget. Public Notice Process Copies of this report are on file and will be included with the complete agenda packet for the February 11, 2025, Board of Directors Study Session meeting at District Headquarters and posted on the District’s website. Subject 1. Receive and File January 2025 Code Enforcement Officer Report Meeting Feb 11, 2025 - Board of Directors Study Session Access Public Type Receive and File Alternative Actions 1. Direct staff to report back with more information. File Attachments Code Enforcement Officer Report January 2025.pdf (631 KB) C. ITEMS OF STUDY To: Board of Directors Via: Scott Carroll, General Manager From: Angela Colunga, Management Analyst Date: February 11, 2025 Subject: 2024 Year in Review Summary Every year, staff creates a year-in-review report to showcase to the Board and the public the significant accomplishments that were achieved during the past year. Staff is pleased to present the District's highlights and accomplishments for 2024. Recommendation That the Board of Directors receives and files this report. Analysis Some of the accomplishments found in the report include: Celebrated 80 years of outstanding public service Hosted 6 community events: Shredding & Compost Event, Eco Expo, and 4 Town Hall Meetings Received 4 awards for financial excellence and 1 award for public outreach Partnered with 9 different agencies for events and programs 80% increase in District email audience 83% employees participated in one or more Wellness Program challenges Responded to 8 public records requests with documents within an average of 3 days (California law gives agencies 10 days to respond without documents) Issued 358 sewer permits and 15 sewer inspection rebates Recycled and diverted 14,198.2 tons of solid waste materials Delivered approximately 23,000 Recycling Carts and implemented the Three-Cart System Only 1 sanitary sewer overflow for the entire with 0% of sewage gallons spilled reaching surface waters Wastewater Department completed 397 hours of safety training Completed several capital improvement and maintenance projects including calcium removal, HQ drought tolerant landscaping, Westbluff Pump Station improvements, Elden Pump Station bypass improvements, demolition of Hitchcrafter building at Rob Hamers Yard, sewer grade 5 repairs and replacements, and repaired sinkholes at Gisler Park and Newport Golf Course Legal Review Not applicable. Environmental Review Subject 2. Receive and File the Costa Mesa Sanitary District 2024 Year in Review Meeting Feb 11, 2025 - Board of Directors Study Session Access Public Type Receive and File The 2024 Year in Review report is an administrative matter and is exempt from the requirements of the California Environmental Quality Act (CEQA) (Public Resources Code Section 21000 et. seq.). Section 15300.4 of CEQA allows an agency while establishing its own procedures “to list those specific activities which fall within each of the exempt classes”, and the District has adopted “CEQA Guidelines and Implementing Procedures” that state on page 6 ”Projects” does not include …. C. Continuing administrative or maintenance activities.” Financial Review The 2024 Year in Review was prepared internally by staff, so there are not financial impacts to the District for preparing the report. Public Notice Process Copies of this report are on file and will be included in the complete agenda packet for the February 11, 2025 Board of Directors study session meeting at District Headquarters and posted on the District’s website. Alternative Actions 1. Direct staff to report back with more information. File Attachments 2024 Year in Review.pdf (68,110 KB) D. CLOSING ITEMS Subject 1. Oral Communications and Director Comments Meeting Feb 11, 2025 - Board of Directors Study Session Access Public Type D. CLOSING ITEMS The next Study Session of the Costa Mesa Sanitary District Board of Directors will be held at 9:00 a.m. on Tuesday, March 11, 2025 in the District's Boardroom, located at 290 Paularino Avenue, Costa Mesa, CA 92626. Subject 2. Adjournment Meeting Feb 11, 2025 - Board of Directors Study Session Access Public Type Procedural