Minutes - Board - 2024-12-10COSTA MESA SANITARY DISTRICT
MINUTES OF BOARD OF DIRECTORS STUDY SESSION
DECEMBER 10, 2024
Members present
Arlene Schafer, Art Perry, Bob Ooten, Brett Eckles, Mike Scheafer, Nicole
Wiltshire
Members absent
None
Staff present
Scott Carroll (General Manager), Noelani Middenway (District Clerk/Public
Information Officer), Angela Colunga (Management Analyst I), Kaitlin Tran
(Finance Manager), Marissa Pereyda (Senior Management Analyst), Mark Esquer
(District Engineer), Dyana Bojarski (Administrative Services Manager), Tanisha
Tingling (Management Analyst I), Lieu Tran (Senior Accountant), Sean Phan
(Associate Accountant), Robert Morris (Engineering Technician), Stephanie
Reveles (Administrative Assistant), Jesus Flores (Facilities Maintenance Worker)
Others present
Jason Wiltshire, District resident
Jim Mosher, District resident
Michael Tou, District resident & Citizens Advisory Committee Vice Chair
Mike Carey, CR&R Representative
Sue Lester, District resident & Citizens Advisory Committee Chair
Meeting called to order at 8:00 A.M.
A. OPENING ITEMS
Procedural: 1. Roll Call - (If absences occur, consider whether to deem those
absences excused based on facts presented for the absence — such determination
shall be the permission required by law.)
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MINUTES OF THE BOARD OF DIRECTORS STUDY SESSION
HELD DECEMBER 10, 2024
President Scheafer called the meeting to order at 8:00 A.M.
District Clerk and Public Information Officer, Noelani Middenway, noted
that President Scheafer, Vice President Schafer, Secretary Perry, Vice
Secretary Ooten, and Director Eckles were present.
B. PUBLIC COMMENTS
Procedural: 1. Public Comments
President Scheafer opened public comments.
District resident, Sue Lester, introduced herself and noted that she is
speaking as an individual resident and not on behalf of the Citizens Advisory
Committee. She thanked Director Eckles for his service, dedication, and
professionalism to the District's Board of Directors. She congratulated the
newly elected Board members and wished everyone a happy holiday.
President Scheafer thanked Ms. Lester for her comments. Hearing no
additional comments, he closed public comments.
C. ITEMS OF STUDY
Action: 1. Approve the Board of Directors Study Session Minutes of November 12,
2024
Recommendation: That the Board of Directors approve the meeting minutes as
presented.
General Manager, Scott Carroll, introduced the item.
Motion: To approve the meeting minutes as presented.
Motion by Art Perry, second by Bob Ooten.
Final Resolution: Motion Carries 5-0
Aye: Arlene Schafer, Art Perry, Bob Ooten, Brett Eckles, Mike Scheafer
No: None
Abstain: None
Not Present: None
There was no discussion.
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MINUTES OF THE BOARD OF DIRECTORS STUDY SESSION
HELD DECEMBER 10, 2024
Action: 2. Approve the Board of Directors Regular Meeting Minutes of November
25, 2024
Recommendation: That the Board of Directors approve the meeting minutes as
presented.
President Scheafer introduced the item.
Motion: To approve the meeting minutes as presented.
Motion by Art Perry, second by Bob Ooten.
Final Resolution: Motion Carries 5-0
Aye: Arlene Schafer, Art Perry, Bob Ooten, Brett Eckles, Mike Scheafer
No: None
Abstain: None
Not Present: None
Ms. Middenway explained why Items C1 and C2 were added to the December
Study Session agenda.
There was no further discussion.
Receive and File: 3. Receive and File October & November 2024 Code Enforcement
Officer Report
Recommendation: That the Board of Directors receives and files this report.
President Scheafer congratulated the District's Code Enforcement Officer,
David Griffin, on his official designation as a Code Enforcement Officer.
Mr. Griffin presented the October 2024 Code Enforcement Officer Report.
Discussion followed regarding the increase in scavenging activity due to the
introduction of the new Recycling Cart.
Mr. Griffin continued his report and discussed trash container enforcement.
He presented the November 2024 Code Enforcement Officer Report.
Director Eckles inquired about anti -scavenging enforcement.
Mr. Griffin discussed the citation process for scavenging.
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Vice Secretary Ooten suggested contacting the California Association of Code
Enforcement Officers for information on how to target scavenging.
President Scheafer inquired about scavenging businesses.
Mr. Griffin stated that he is monitoring the District's service area for
organized scavenging. He noted that most scavengers are individuals and
senior citizens. He continued presenting his report and discussed trash cart
enforcement. He thanked Director Eckles for his service.
There was no further discussion, and the report was received.
Receive and File: 4. Receive and File Progress Report on the Three -Cart Roll Out
Program
Recommendation: That the Board of Directors receives and files this report.
Mr. Carroll introduced the item. He stated that the three -cart rollout should
be completed by Friday, December 13, 2024. He shared that the District has
received about 140 complaints mostly regarding the removal of old trash
carts. He noted that CR&R has been quick to resolve each complaint.
President Scheafer inquired about cart size exchanges.
CR&R representative, Mike Carey, stated that CR&R is tracking the requests
for cart size exchanges for January 2025. He noted that CR&R has about three
weeks' worth of scheduled exchanges and that most customers are
requesting larger Recycling Carts.
Vice Secretary Ooten suggested publishing additional educational material
on how to request different cart sizes.
Mr. Carroll stated that the District can utilize a variety of public outreach
methods to re-educate its customers on CR&R's services.
Secretary Perry shared that most of the customers in his neighborhood did
not submit their cart survey, but CR&R has rectified their cart requests.
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MINUTES OF THE BOARD OF DIRECTORS STUDY SESSION
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President Scheafer inquired about the sticker label for the Landfill Cart.
Mr. Carey stated that the Landfill Carts will be re -labeled after the three -cart
rollout.
President Schaefer commented on trash left on top of trash carts.
Mr. Carey discussed CR&Ws latest route reviews.
Director Eckles inquired about the most prevalent issue regarding the three -
cart rollout.
Mr. Carey discussed issues regarding the removal of existing landfill carts.
President Scheafer asked if there are any issues with multi -family
properties.
Mr. Carey stated that there have been a few concerns regarding space
constraints.
President Scheafer thanked CR&R and District staff for their efforts.
Discussion followed regarding CR&R trash truck banners.
There was no further discussion, and the report was received.
Receive and File: 5. Receive and File November 5, 2024 Certified Election Results
Recommendation: That the Board of Directors receives and files the November 5,
2024 certified election results.
Ms. Middenway presented the item. She announced the newly elected Board
members for Division 2 and Division 4.
There was no further discussion, and the report was received.
D. CEREMONIAL MATTERS
Presentation: 1. Presentation to Outgoing Board Member Brett Eckles
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MINUTES OF THE BOARD OF DIRECTORS STUDY SESSION
HELD DECEMBER 10, 2024
President Scheafer recognized Director Eckles for his service as a District
Board member.
Vice Secretary Ooten recognized Director Eckles' knowledge about
infrastructure, insurance, contracting, and his support of emergencies,
worker safety and finance. He expressed appreciation for his dialogue as a
Board member and thanked him for his service.
President Scheafer presented a proclamation to Director Eckles.
Director Eckles thanked everyone for their kind words and recognition. He
expressed appreciation for his fellow Board members and District staff. He
discussed District accomplishments over the past four years and thanked the
District's General Manager.
There was no further discussion.
E. RECESS
The Board convened for a recess at 8:29 a.m.
F. CALL TO ORDER FROM RECESS
Procedural: 1. Administration of the Oath of Office to Directors Arthur Perry and
Nicole Wiltshire
President Scheafer reconvened the meeting at 8:36 a.m.
Ms. Middenway administered the oath of office to Director Perry.
The Board congratulated Director Perry.
Ms. Middenway administered the oath of office to Director Wiltshire.
The Board welcomed Director Wiltshire.
There was no further discussion.
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MINUTES OF THE BOARD OF DIRECTORS STUDY SESSION
HELD DECEMBER 10, 2024
Action: 2. Board of Directors Nominations and Appointments of Officers
Recommendation: That the Board of Directors consider appointing new officers of
the Board, as well as nominate and appoint Board Members to represent the
District on local, regional, and statewide committees and organizations.
President Scheafer introduced the item.
Motion: To appoint Michael Scheafer as Board President.
Motion by Art Perry, second by Bob Ooten.
Final Resolution: Motion Carries 5-0
Aye: Arlene Schafer, Art Perry, Bob Ooten, Mike Scheafer, Nicole Wiltshire
No: None
Abstain: None
Not Present: None
Motion: To appoint Bob Ooten as Board Vice President.
Motion by Art Perry, second by Michael Scheafer.
Final Resolution: Motion Carries 5-0
Aye: Arlene Schafer, Art Perry, Bob Ooten, Mike Scheafer, Nicole Wiltshire
No: None
Abstain: None
Not Present: None
Motion: To appoint Art Perry as Board Secretary.
Motion by Mike Scheafer, second by Bob Ooten.
Final Resolution: Motion Carries 5-0
Aye: Arlene Schafer, Art Perry, Bob Ooten, Mike Scheafer, Nicole Wiltshire
No: None
Abstain: None
Not Present: None
Motion: To appoint Arlene Schafer as Board Vice Secretary.
Motion by Michael Scheafer, second by Art Perry.
Final Resolution: Motion Carries 5-0
Aye: Arlene Schafer, Art Perry, Bob Ooten, Mike Scheafer, Nicole Wiltshire
No: None
Abstain: None
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Not Present: None
Vice President Ooten inquired about the title of Vice Secretary.
Motion: To appoint Bob Ooten as Orange County Sanitation District Board
Member.
Motion by Michael Scheafer, second by Art Perry.
Final Resolution: Motion Carries 5-0
Aye: Arlene Schafer, Art Perry, Bob Ooten, Mike Scheafer, Nicole Wiltshire
No: None
Abstain: None
Not Present: None
Motion: To appoint Art Perry as Orange County Sanitation District Alternate
Board Member.
Motion by Michael Scheafer, second by Arlene Schafer.
Final Resolution: Motion Carries 5-0
Aye: Arlene Schafer, Art Perry, Bob Ooten, Mike Scheafer, Nicole Wiltshire
No: None
Abstain: None
Not Present: None
Motion: To appoint Art Perry as Santa Ana River Flood Protection Agency
Board Member.
Motion by Bob Ooten, second by Michael Scheafer.
Secretary Perry provided more information about the Santa Ana River Flood
Protection Agency (SARFPA).
Final Resolution: Motion Carries 5-0
Aye: Arlene Schafer, Art Perry, Bob Ooten, Mike Scheafer, Nicole Wiltshire
No: None
Abstain: None
Not Present: None
Motion: To appoint Bob Ooten as Santa Ana River Flood Protection Agency
Alternate Board Member.
Motion by Michael Scheafer, second by Art Perry.
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MINUTES OF THE BOARD OF DIRECTORS STUDY SESSION
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......_..__
Final Resolution: Motion Carries 5-0
Aye: Arlene Schafer, Art Perry, Bob Ooten, Mike Scheafer, Nicole Wiltshire
No: None
Abstain: None
Not Present: None
There was no further discussion.
Action: 3. Consider Approving the 2025 Meeting and Office Closure Calendar, and
Changing the Start Time of the Monthly Study Session Meetings
Recommendation: That the Board of Directors approve the Costa Mesa Sanitary
District 2025 Meeting and Office Closure Calendar as presented and consider
changing the start time for monthly Study Session meetings.
Ms. Middenway presented the item and discussed the proposed changes to
the 2025 Meeting and Office Closure Calendar.
President Scheafer approved of the 2025 calendar and suggested scheduling
the November Study Session for Monday, November 10, 2025.
District resident, Jim Mosher, commented on the start time of the monthly
study session meetings. He also commented on the District's office closure
schedule and recommended reconsidering the current operating hours of
District offices.
Mr. Carroll requested that the Board considers scheduling a special meeting
in January to kick off the District's 2025-2030 strategic plan process.
Discussion followed regarding office closures and the quarterly Liaison
Committee meetings.
Motion: To approve the 2025 Meeting and Office Closure Calendar as
presented with the November Study Session scheduled for November 10,
2025.
Motion by Art Perry, second by Arlene Schafer.
Final Resolution: Motion Carries 5-0
Aye: Arlene Schafer, Art Perry, Bob Ooten, Mike Scheafer, Nicole Wiltshire
No: None
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MINUTES OF THE BOARD OF DIRECTORS STUDY SESSION
HELD DECEMBER 10, 2024
Abstain: None
Not Present: None
Motion: To approve the new start time of the monthly Study Session
meetings as 9:00 a.m.
Motion by Michael Scheafer, second by Art Perry.
Final Resolution: Motion Carries 5-0
Aye: Arlene Schafer, Art Perry, Bob Ooten, Mike Scheafer, Nicole Wiltshire
No: None
Abstain: None
Not Present: None
The Board discussed a date for the strategic plan special meeting and
selected January 13, 2025, at 9 a.m.
There was no further discussion.
G. CLOSING ITEMS
Procedural: 1.Oral Communications and Director Comments
President Scheafer congratulated Director Wiltshire and welcomed her to
the Board. He wished everyone a happy holiday.
There was no further discussion.
Procedural: 2. Adjournment
President Scheafer adjourned the meeting at 8:55 A.M.
Art Perry
Secretary
Mike Scheafer
President