2025-01-27_boardMonday, January 27, 2025
Board of Directors Regular Meeting
Time: 4:30 p.m.
Location: Costa Mesa Sanitary District - 290 Paularino Ave., Costa Mesa, CA 92626
***
The livestream of the meeting can be viewed by clicking the "Video" icon on this page
(which will be made available at the start of the meeting) or by visiting
www.youtube.com/CostaMesaSanitary.
***
To participate in the meeting by computer:
1. Copy and paste the following into your browser - https://us02web.zoom.us/join
2. Enter the Meeting ID number - 850 1825 3471
3. Click "Join."
***
To join the meeting with a mobile device:
1. Download the Zoom app at the Google Play Store (for Android devices) or the App Store
(for Apple devices)
2. Open the Zoom app. Select "Join a Meeting."
3. Enter Zoom Meeting ID. Select "Join Meeting."
***
To join the meeting by phone:
1. Call 1-669-900-6833.
2. You will be asked to enter the Meeting ID number. Dial 850 1825 3471#
3. Lastly, you will be asked to enter your Participant ID. Press the # symbol again to
bypass this step.
***
Public Comments: Members of the public can submit any comments in real time during the
meeting or prior to the meeting in writing for the Board of Directors' consideration by
sending them to the District Clerk, Noelani Middenway, at nmiddenway@cmsdca.gov.
Those comments will be made part of the official public record of the meeting.
***
Obtaining Agenda Materials: The public is entitled to copies of all documents that are made
part of the agenda packet. If any document or other writing pertaining to an agenda item
is distributed to all or a majority of the Board after the packet is prepared, a copy of that
writing may be obtained from the District Clerk's Office.
***
In Compliance with ADA: Contact District Clerk, Noelani Middenway, at (949) 645-8400, 48
hours prior to meeting if assistance is needed (28 CFR 35.102.35.104 ADA Title II).
A. OPENING ITEMS
Subject 1. Call to Order - President Scheafer
Meeting Jan 27, 2025 - Board of Directors Regular Meeting
Access Public
Type Procedural
A. OPENING ITEMS
Subject 2. Pledge of Allegiance - President Scheafer
Meeting Jan 27, 2025 - Board of Directors Regular Meeting
Access Public
Type Procedural
A. OPENING ITEMS
Subject 3. Invocation - Vice President Ooten
Meeting Jan 27, 2025 - Board of Directors Regular Meeting
Access Public
Type Procedural
A. OPENING ITEMS
Michael Scheafer, President
Robert Ooten, Vice President
Arthur Perry, Secretary
Arlene Schafer, Vice Secretary
Nicole Wiltshire, Director
Subject 4. Roll Call - (If absences occur, consider whether to deem those
absences excused based on facts presented for the absence – such
determination shall be the permission required by law.)
Meeting Jan 27, 2025 - Board of Directors Regular Meeting
Access Public
Type Procedural
A. OPENING ITEMS
Subject 5. Announcement of Late Communications - Unless directed
otherwise by the Board of Directors, all actions shall be based
on/memorialized by the latest document submitted as a late
communication.
Meeting Jan 27, 2025 - Board of Directors Regular Meeting
Access Public
Type Procedural
A. OPENING ITEMS
Subject 6. Ceremonial Matters and Presentations
Meeting Jan 27, 2025 - Board of Directors Regular Meeting
Access Public
Type Procedural
B. PUBLIC COMMENTS - This time has been set aside for persons in the
audience to make comments on items within the subject matter jurisdiction of
the Costa Mesa Sanitary District that are not listed on this agenda. Members of
the public will have the opportunity to address the Board of Directors about all
other items on this agenda at the time those items are considered. Under the
provisions of the Brown Act, the Board of Directors is prohibited from taking
action on oral requests but may refer the matter to staff or to a subsequent
meeting. The Board of Directors will respond after public comment has been
received. Please state your name. Each speaker will be limited to four (4)
continuous minutes.
Subject 1. Public Comments
Meeting Jan 27, 2025 - Board of Directors Regular Meeting
Access Public
Type Procedural
C. CONSENT CALENDAR - All matters listed on the consent calendar are
considered to be routine and may be acted upon by one motion after public
comment has been received. Only Board of Directors may pull an item for
discussion. Reading of resolutions is waived and they will be adopted and
numbered. Now is the time for those in the audience who wish to speak to
items listed on the consent calendar. Each speaker will be limited to four (4)
continuous minutes of comment on the consent calendar as a whole.
To: Board of Directors
Via: Scott Carroll, General Manager
From: Angela Colunga, Management Analyst I
Date: January 27, 2025
Subject: Approve the Board of Directors Study Session Minutes of December 10, 2024
Summary
The recorded minutes of the December 10, 2024 Board of Directors Study Session are hereby submitted to the
Board of Directors for review and approval.
Analysis
Attached to the staff report are the minutes for the Board of Directors Study Session on December 10, 2024.
Staff Recommendation
That the Board of Directors approve the meeting minutes as presented.
Legal Review
Not applicable.
Environmental Review
Consideration of public meeting minutes is an administrative matter and is exempt from the requirements of the
California Environmental Quality Act (CEQA) (Public Resources Code Section 21000 et. seq.). Section 15300.4 of
CEQA allows an agency while establishing its own procedures “to list those specific activities which fall within each
of the exempt classes”, and the District has adopted “CEQA Guidelines and Implementing Procedures” that state on
page 6 ”Projects” does not include …. C. Continuing administrative or maintenance activities.”
Financial Review
Not applicable.
Subject 1. Approve the Board of Directors Study Session Minutes of
December 10, 2024
Meeting Jan 27, 2025 - Board of Directors Regular Meeting
Access Public
Type Action (Consent), Minutes
Recommended
Action
That the Board of Directors approve the meeting minutes as presented.
Minutes View Minutes for Dec 10, 2024 - Board of Directors Study Session
Public Notice Process
Copies of this report are on file and will be included in the complete agenda packet for the January 27, 2025 Board
of Directors Regular Meeting at District Headquarters and posted on the District’s website.
Alternative Actions
1. Do not approve the meeting minutes as presented.
2. Direct staff to report back with more information.
File Attachments
minutes_2024_12_10_ss.pdf (179 KB)
All matters listed on the consent calendar are considered to be routine and may be acted upon
by one motion after public comment has been received. Only Board of Directors may pull an item
for discussion. Reading of resolutions is waived and they will be adopted and numbered. Now is
the time for those in the audience who wish to speak to items listed on the consent calendar.
Each speaker will be limited to four (4) continuous minutes of comment on the consent calendar
as a whole.
C. CONSENT CALENDAR - All matters listed on the consent calendar are
considered to be routine and may be acted upon by one motion after public
comment has been received. Only Board of Directors may pull an item for
discussion. Reading of resolutions is waived and they will be adopted and
numbered. Now is the time for those in the audience who wish to speak to
items listed on the consent calendar. Each speaker will be limited to four (4)
continuous minutes of comment on the consent calendar as a whole.
To: Board of Directors
Via: Scott Carroll, General Manager
From: Angela Colunga, Management Analyst I
Date: January 27, 2025
Subject: Approve the Board of Directors Regular Meeting Minutes of December 23, 2024
Summary
The recorded minutes of the December 23, 2024 Board of Directors Regular Meeting are hereby submitted to the
Board of Directors for review and approval.
Staff Recommendation
That the Board of Directors approve the meeting minutes as presented.
Analysis
Attached to the staff report are the minutes for the Board of Directors Regular Meeting of December 23, 2024.
Legal Review
Not applicable.
Environmental Review
Consideration of public meeting minutes is an administrative matter and is exempt from the requirements of the
California Environmental Quality Act (CEQA) (Public Resources Code Section 21000 et. seq.). Section 15300.4 of
CEQA allows an agency while establishing its own procedures “to list those specific activities which fall within each
of the exempt classes”, and the District has adopted “CEQA Guidelines and Implementing Procedures” that state on
page 6 ”Projects” does not include …. C. Continuing administrative or maintenance activities.”
Financial Review
Not applicable.
Subject 2. Approve the Board of Directors Regular Meeting Minutes of
December 23, 2024
Meeting Jan 27, 2025 - Board of Directors Regular Meeting
Access Public
Type Action (Consent), Minutes
Recommended
Action
That the Board of Directors approve the meeting minutes as presented.
Minutes View Minutes for Dec 23, 2024 - Board of Directors Regular Meeting
Public Notice Process
Copies of this report are on file and will be included in the complete agenda packet for the January 27, 2025 Board
of Directors Regular Meeting at District Headquarters and posted on the District’s website.
Alternative Actions
1. Do not approve the meeting minutes as presented.
2. Direct staff to report back with more information.
File Attachments
minutes_2024_12_23_rm.pdf (183 KB)
All matters listed on the consent calendar are considered to be routine and may be acted upon
by one motion after public comment has been received. Only Board of Directors may pull an item
for discussion. Reading of resolutions is waived and they will be adopted and numbered. Now is
the time for those in the audience who wish to speak to items listed on the consent calendar.
Each speaker will be limited to four (4) continuous minutes of comment on the consent calendar
as a whole.
C. CONSENT CALENDAR - All matters listed on the consent calendar are
considered to be routine and may be acted upon by one motion after public
comment has been received. Only Board of Directors may pull an item for
discussion. Reading of resolutions is waived and they will be adopted and
numbered. Now is the time for those in the audience who wish to speak to
items listed on the consent calendar. Each speaker will be limited to four (4)
continuous minutes of comment on the consent calendar as a whole.
To: Board of Directors
Via: Scott Carroll, General Manager
From: Amanda Doan, Accounting Clerk
Date: January 27, 2025
Subject: Adopt Warrant Resolution No. CMSD 2025-07 Approving District Warrant Registers
Summary
Attached is the Warrant Resolution, which ratifies the payment of certain claims and demands and specifies the
funds from which they were paid.
Recommendation
That the Board of Directors adopt Warrant Resolution No. CMSD 2025-07 approving District warrants for the month
of December in the amount of $1,210,349.95.
Analysis
Attached is the Warrant Resolution, which ratifies the payment of certain claims and demands and specifies the
funds from which they were paid.
Legal Review
Not Applicable.
Environmental Review
Subject activity is exempt from the requirements of the California Environmental Quality Act (CEQA) (Public
Resources Code Section 21000 et. seq.). Section 15300.4 of CEQA allows an agency while establishing its own
procedures "to list those specific activities which fall within each of the exempt classes", and the District has adopted
"CEQA Guidelines and Implementing Procedures" that state on page 6 "Projects" does not include .... C. Continuing
administrative or maintenance activities."
Subject 3. Adopt Warrant Resolution No. CMSD 2025-07 Approving District
Warrant Registers
Meeting Jan 27, 2025 - Board of Directors Regular Meeting
Access Public
Type Action (Consent)
Budgeted Yes
Recommended
Action
That the Board of Directors adopt Warrant Resolution No. CMSD 2025-07
approving District warrants for the month of December in the amount of
$1,210,349.95.
Financial Review
Sufficient funds are available in the adopted budget.
Public Notice Process
Copies of this report are on file and will be included with the complete agenda packet for the January 27, 2025
Board of Directors Regular meeting at District Headquarters and posted on the District's website www.cmsdca.gov
Alternative Actions
Refer item back to staff with further instructions.
File Attachments
WARRANT RESO 2025-07.pdf (4,641 KB)
All matters listed on the consent calendar are considered to be routine and may be acted upon
by one motion after public comment has been received. Only Board of Directors may pull an item
for discussion. Reading of resolutions is waived and they will be adopted and numbered. Now is
the time for those in the audience who wish to speak to items listed on the consent calendar.
Each speaker will be limited to four (4) continuous minutes of comment on the consent calendar
as a whole.
C. CONSENT CALENDAR - All matters listed on the consent calendar are
considered to be routine and may be acted upon by one motion after public
comment has been received. Only Board of Directors may pull an item for
discussion. Reading of resolutions is waived and they will be adopted and
numbered. Now is the time for those in the audience who wish to speak to
items listed on the consent calendar. Each speaker will be limited to four (4)
continuous minutes of comment on the consent calendar as a whole.
To: Board of Directors
Via: Scott Carroll, General Manager
From: Angela Colunga, Management Analyst I
Date: January 27, 2025
Subject: Approve the Occupancy Count of 23,166 and Direct Staff to Prepare a Warrant to CR&R
Environmental Services for $395,042.85 in the January 2025 Warrant Register for December 2024 Solid
Waste Collection Services.
Summary
The District's monthly payment to CR&R Environmental Services (CR&R) for solid waste collection services is
calculated by multiplying the set occupancy rate by the occupancy count, approved each month by the Board of
Directors. The current occupancy rate is $17.0527 and the December 2024 occupancy count presented to the Board
of Directors is 23,166, for a total payment of $395,042.85.
Recommendation
That the Board of Directors:
1. Approve the Occupancy Count of 23,166; and
2. Direct staff to prepare a warrant to CR&R Environmental Services for $395,042.85 in the January 2025 warrant
register for December 2024 solid waste collection services.
Analysis
The occupancy count is the number of active units in the District's jurisdiction receiving solid waste collection
services. The occupancy rate approved by the Board of Directors on May 28, 2024, effective July 1, 2024, is
$17.0527. The District pays CR&R $17.0527 per occupant, per month for solid waste collection services. The
occupancy count is increased or decreased monthly for new residential developments and demolitions.
Subject 4. Approve the Occupancy Count of 23,166 and Direct Staff to
Prepare a Warrant to CR&R Environmental Services for $395,042.85
in the January 2025 Warrant Register for December 2024 Solid
Waste Collection Services.
Meeting Jan 27, 2025 - Board of Directors Regular Meeting
Access Public
Type Action (Consent)
Recommended
Action
That the Board of Directors:
1. Approve the Occupancy Count of 23,166; and
2. Direct staff to prepare a warrant to CR&R Environmental Services for
$395,042.85 in the January 2025 warrant register for December 2024 solid
waste collection services.
As of December 31, 2024, the District's occupancy count was 23,166 with 13 new accounts added since the last
billing period. The occupancy count approved by the Board of Directors for November 2024 was 23,153.
The District's payment to CR&R is calculated by multiplying the occupancy count by the occupancy rate. The
payment calculation for December 2024 is included below.
Occupancy Count X Occupancy Rate = Payment to CR&R
23,166 $17.0527 $395,042.85
District staff will continue to track the number of new and removed service addresses.
Legal Review
Not applicable.
Environmental Review
Consideration of the occupancy count is an administrative matter and is exempt from the requirements of the
California Environmental Quality Act (CEQA) (Public Resources Code Section 21000 et. seq.). Section 15300.4 of
CEQA allows an agency while establishing its own procedures "to list those specific activities which fall within in
each of the exempt classes," and the District has adopted "CEQA Guidelines and Implementing Procedures" that
state on page 6 "Projects" does not include... C. Continuing administration or maintenance activities.
Financial Review
Sufficient funds are available in the adopted FY 2024-25 budget.
Public Notice Process
Copies of this report are on file and will be included with the complete agenda packet for the January 27, 2025,
Board of Directors Meeting held at 290 Paularino Avenue and posted on the District's website at www.cmsdca.gov.
Alternative Actions
Refer item back to staff with further instructions.
File Attachments
December 2024 Occupancy Report.pdf (430 KB)
All matters listed on the consent calendar are considered to be routine and may be acted upon
by one motion after public comment has been received. Only Board of Directors may pull an item
for discussion. Reading of resolutions is waived and they will be adopted and numbered. Now is
the time for those in the audience who wish to speak to items listed on the consent calendar.
Each speaker will be limited to four (4) continuous minutes of comment on the consent calendar
as a whole.
C. CONSENT CALENDAR - All matters listed on the consent calendar are
considered to be routine and may be acted upon by one motion after public
comment has been received. Only Board of Directors may pull an item for
discussion. Reading of resolutions is waived and they will be adopted and
numbered. Now is the time for those in the audience who wish to speak to
items listed on the consent calendar. Each speaker will be limited to four (4)
continuous minutes of comment on the consent calendar as a whole.
To: Board of Directors
Via: Scott Carroll, General Manager
From: Noelani Middenway, District Clerk/Public Information Officer
Date: January 27, 2025
Subject: Directors' Compensation and Reimbursement of Expenses
Summary
The Directors' Compensation and Reimbursement of Expenses are hereby submitted to the Board of Directors for
review and approval.
Analysis
Attached to the staff report are the Directors' Compensation and Reimbursement of Expenses.
Staff Recommendation
That the Board of Directors approve the compensation and reimbursement of expenses as presented.
Legal Review
Not applicable.
Environmental Review
Consideration of the compensation and reimbursement of expenses is an administrative matter and is exempt from
the requirements of the California Environmental Quality Act (CEQA) (Public Resources Code Section 21000 et.
seq.). Section 15300.4 of CEQA allows an agency while establishing its own procedures “to list those specific
activities which fall within each of the exempt classes”, and the District has adopted “CEQA Guidelines and
Implementing Procedures” that state on page 6. "Projects” does not include …. C. Continuing administrative or
maintenance activities.”
Financial Review
Not applicable.
Public Notice Process
Subject 5. Approve the Directors' Compensation and Reimbursement of
Expenses
Meeting Jan 27, 2025 - Board of Directors Regular Meeting
Access Public
Type Action (Consent)
Recommended
Action
That the Board of Directors approve the compensation and reimbursement
of expenses as presented.
Copies of this report are on file and will be included in the complete agenda packet for the January 27, 2025 Board
of Directors Meeting at District Headquarters and posted on the District’s website.
Alternative Actions
1. Do not approve the compensation and reimbursement of expenses as presented.
2. Direct staff to report back with more information.
File Attachments
board_pr.pdf (636 KB)
All matters listed on the consent calendar are considered to be routine and may be acted upon
by one motion after public comment has been received. Only Board of Directors may pull an item
for discussion. Reading of resolutions is waived and they will be adopted and numbered. Now is
the time for those in the audience who wish to speak to items listed on the consent calendar.
Each speaker will be limited to four (4) continuous minutes of comment on the consent calendar
as a whole.
C. CONSENT CALENDAR - All matters listed on the consent calendar are
considered to be routine and may be acted upon by one motion after public
comment has been received. Only Board of Directors may pull an item for
discussion. Reading of resolutions is waived and they will be adopted and
numbered. Now is the time for those in the audience who wish to speak to
items listed on the consent calendar. Each speaker will be limited to four (4)
continuous minutes of comment on the consent calendar as a whole.
To: Board of Directors
Via: Scott Carroll, General Manager
From: Angela Colunga, Management Analyst I
Date: January 27, 2025
Subject: Approve the preparation of a warrant to CR Transfer for $180,213.62 in the January 2025 warrant
register for December 2024 recycling and disposal services
Summary
The District pays CR Transfer monthly for the sorting of recyclables from mixed waste, landfill disposal of the
remaining waste, and the diversion of organic waste to an anaerobic digestion facility to be recycled into renewable
natural gas to fuel the solid waste collection trucks or to be processed into compost.
Recommendation
That the Board of Directors approve the preparation of a warrant to CR Transfer for $180,213.62 in the January
2025 warrant register for December 2024 recycling and disposal services.
Analysis
The following chart outlines the total tonnage and payments due for residential and organic waste collection in Costa
Mesa and Newport Beach during December 2024. The tonnage rates approved by the Board of Directors on May
28, 2024, effective July 1, 2024, is $61.19 per ton for landfill disposal, $15.27 for recycling services, and and $84.19
per ton for organics recycling.
Type of Waste Invoice No.Tonnage Rate Amount Billed
Landfill Waste - Newport Beach 46310 38.70 $61.19 $2,368.06*
Landfill Waste - Costa Mesa 46309 1,970.91 $61.19 $120,599.92*
Total Landfill Waste $122,967.98
Organics 46340 643.39 $84.19 $54,167.04*
Subject 6. Approve the Preparation of a Warrant to CR Transfer for
$180,213.62 in the January 2025 Warrant Register for December
2024 Recycling and Disposal Services
Meeting Jan 27, 2025 - Board of Directors Regular Meeting
Access Public
Type Action (Consent)
Recommended
Action
That the Board of Directors approve the preparation of a warrant to CR
Transfer for $180,213.62 in the January 2025 warrant register for
December 2024 recycling and disposal services.
Total Organics $54,167.04
Recycling 46326 201.61 $15.27 $3,078.60
Total Recycling $3,078.60
Grand Total $180,213.62
*Due to weight ticket calculation rounding, some invoice totals may be off by a few cents.
Legal Review
Not applicable.
Environmental Review
Consideration of the CR Transfer warrant is an administrative matter and is exempt from the requirements of the
California Environmental Quality Act (CEQA) (Public Resources Code Section 21000 et. seq.). Section 15300.4 of
CEQA allows an agency while establishing its own procedures "to list those specific activities which fall within each
of the exempt classes," and the District has adopted "CEQA Guidelines and Implementing Procedures" that state on
page 6 "Projects" does not include... C. Continuing administrative or maintenance activities.
Financial Review
Sufficient funds are available in the adopted FY 2024-25 budget.
Public Notice Process
Copies of this report are on file and will be included with the complete agenda packet for the January 27, 2025,
Board of Directors Meeting held at 290 Paularino Avenue and posted on the District's website at www.cmsdca.gov.
Alternative Actions
Refer item back to staff with further instructions.
All matters listed on the consent calendar are considered to be routine and may be acted upon
by one motion after public comment has been received. Only Board of Directors may pull an item
for discussion. Reading of resolutions is waived and they will be adopted and numbered. Now is
the time for those in the audience who wish to speak to items listed on the consent calendar.
Each speaker will be limited to four (4) continuous minutes of comment on the consent calendar
as a whole.
C. CONSENT CALENDAR - All matters listed on the consent calendar are
considered to be routine and may be acted upon by one motion after public
comment has been received. Only Board of Directors may pull an item for
discussion. Reading of resolutions is waived and they will be adopted and
numbered. Now is the time for those in the audience who wish to speak to
items listed on the consent calendar. Each speaker will be limited to four (4)
continuous minutes of comment on the consent calendar as a whole.
To: Board of Directors
Via: Scott Carroll, General Manager
From: Angela Colunga, Management Analyst I
Date: January 27, 2025
Subject: Receive and File December 2024 Organics Tonnage Report
Summary
In December 2024, CR&R collected 643.39 tons of organic waste and recycled 613.77 tons of organic waste.
Recommendation
That the Board of Directors receive and file this report.
Analysis
The chart below outlines the total organic waste tonnage collected from the organics program and the tons recycled
and landfilled. A graph depicting the total tonnage of organic waste collected during each month of the last five fiscal
years is attached to this report.
FY 2024-25 Organics
Month Recycled Landfilled Total Collected
July 814.05 39.29 853.34
August 792.62 38.26 830.88
September 645.7 31.17 676.94
October 699.58 33.77 733.35
November 657.49 31.74 689.23
December 613.77 29.62 643.39
Legal Review
Not applicable.
Subject 7. Receive and File December 2024 Organics Tonnage Report
Meeting Jan 27, 2025 - Board of Directors Regular Meeting
Access Public
Type Action (Consent)
Recommended
Action
That the Board of Directors receive and file this report.
Environmental Review
Consideration of the Organics Tonnage Report is an administrative matter and is exempt from the requirements of
the California Environmental Quality Act (CEQA) (Public Resources Code Section 21000 et. seq.). Section 15300.4
of CEQA allows an agency while establishing its own procedures "to list those specific activities which fall within
each of the exempt classes," and the District has adopted "CEQA Guidelines and Implementing Procedures" that
state on page 6 "Projects" does not include... C. Continuing administrative or maintenance activities.
Financial Review
Not applicable.
Public Notice Process
Copies of this report are on file and will be included with the complete agenda packet for the January 27,
2025 Board of Directors Meeting held at 290 Paularino Avenue and posted on the District's website at
www.cmsdca.gov.
Alternative Actions
Refer item back to staff with further instructions.
File Attachments
Organics_Tonnage_Dec_2024.pdf (581 KB)
All matters listed on the consent calendar are considered to be routine and may be acted upon
by one motion after public comment has been received. Only Board of Directors may pull an item
for discussion. Reading of resolutions is waived and they will be adopted and numbered. Now is
the time for those in the audience who wish to speak to items listed on the consent calendar.
Each speaker will be limited to four (4) continuous minutes of comment on the consent calendar
as a whole.
C. CONSENT CALENDAR - All matters listed on the consent calendar are
considered to be routine and may be acted upon by one motion after public
comment has been received. Only Board of Directors may pull an item for
discussion. Reading of resolutions is waived and they will be adopted and
numbered. Now is the time for those in the audience who wish to speak to
items listed on the consent calendar. Each speaker will be limited to four (4)
continuous minutes of comment on the consent calendar as a whole.
To: Board of Directors
Via: Scott Carroll, General Manager
From: Angela Colunga, Management Analyst I
Date: January 27, 2025
Subject: Receive and File December 2024 Solid Waste Diversion Report
Summary
In December 2024, CR&R collected 2,653 tons of solid waste and recycled 1,620.41 tons of solid waste.
Recommendation
That the Board of Directors receive and file this report.
Analysis
For the current fiscal year to date, the District's diversion rate is 60.96%. A tonnage summary for the past 20 fiscal
years is attached to this report.
Legal Review
Not applicable.
Environmental Review
Consideration of the Solid Waste Diversion Report is an administrative matter and is exempt from the requirements
of the California Environmental Quality Act (CEQA) (Public Resources Code Section 21000 et. seq.). Section
15300.4 of CEQA allows an agency while establishing its own procedures "to list those specific activities which fall
within each of the exempt classes," and the District has adopted "CEQA Guidelines and Implementing Procedures"
that state on page 6 "Projects" does not include... C. Continuing administrative or maintenance activities.
Financial Review
Not applicable.
Public Notice Process
Subject 8. Receive and File December 2024 Solid Waste Diversion Report
Meeting Jan 27, 2025 - Board of Directors Regular Meeting
Access Public
Type Action (Consent)
Recommended
Action
That the Board of Directors receive and file this report.
Copies of this report are on file and will be included with the complete agenda packet for the January 27,
2025 Board of Directors Meeting held at 290 Paularino Avenue and posted on the District's website at
www.cmsdca.gov.
Alternative Actions
Refer item back to staff with further instructions.
File Attachments
Tonnage_Summary_Dec_2024.pdf (463 KB)
All matters listed on the consent calendar are considered to be routine and may be acted upon
by one motion after public comment has been received. Only Board of Directors may pull an item
for discussion. Reading of resolutions is waived and they will be adopted and numbered. Now is
the time for those in the audience who wish to speak to items listed on the consent calendar.
Each speaker will be limited to four (4) continuous minutes of comment on the consent calendar
as a whole.
C. CONSENT CALENDAR - All matters listed on the consent calendar are
considered to be routine and may be acted upon by one motion after public
comment has been received. Only Board of Directors may pull an item for
discussion. Reading of resolutions is waived and they will be adopted and
numbered. Now is the time for those in the audience who wish to speak to
items listed on the consent calendar. Each speaker will be limited to four (4)
continuous minutes of comment on the consent calendar as a whole.
To: Board of Directors
Via: Scott Carroll, General Manager
From: Amanda Doan, Accounting Clerk
Date: January 27, 2025
Subject: Approve Payroll Transparency Disclosure for December 2024
Summary
Attached is the Payroll General Ledger Distribution Report summarizing each payroll during the month.
Recommendation
That the Board of Directors approve and file the report.
Analysis
Attached is the Payroll General Ledger Distribution Report summarizing each payroll during the month.
Legal Review
Not Applicable.
Environmental Review
Subject activity is exempt from the requirements of the California Environmental Quality Act (CEQA) (Public
Resources Code Section 21000 et. seq.). Section 15300.4 of CEQA allows an agency while establishing its own
procedures "to list those specific activities which fall within each of the exempt classes", and the District has adopted
"CEQA Guidelines and Administrative Content Executive Content Implementing Procedures" that state on page 6
"Projects" does not include .... C. Continuing administrative or maintenance activities."
Financial Review
Sufficient funds are available in the adopted budget.
Subject 9. Approve Payroll Transparency Disclosure for December 2024
Meeting Jan 27, 2025 - Board of Directors Regular Meeting
Access Public
Type Action (Consent)
Fiscal Impact Yes
Budgeted Yes
Recommended
Action
That the Board of Directors approve and file the report.
Public Notice Process
Copies of this report are on file and will be included with the complete agenda packet for the January 27, 2025
Board of Directors Regular meeting at District Headquarters and posted on the District's website www.cmsdca.gov.
Alternative Actions
Refer item back to staff with further instructions.
File Attachments
Payroll Transparency Disclosure December 2024.pdf (194 KB)
All matters listed on the consent calendar are considered to be routine and may be acted upon
by one motion after public comment has been received. Only Board of Directors may pull an item
for discussion. Reading of resolutions is waived and they will be adopted and numbered. Now is
the time for those in the audience who wish to speak to items listed on the consent calendar.
Each speaker will be limited to four (4) continuous minutes of comment on the consent calendar
as a whole.
C. CONSENT CALENDAR - All matters listed on the consent calendar are
considered to be routine and may be acted upon by one motion after public
comment has been received. Only Board of Directors may pull an item for
discussion. Reading of resolutions is waived and they will be adopted and
numbered. Now is the time for those in the audience who wish to speak to
items listed on the consent calendar. Each speaker will be limited to four (4)
continuous minutes of comment on the consent calendar as a whole.
To: Board of Directors
From: Scott Carroll, General Manager
Date: January 27, 2025
Subject: Receive and File December 2024 Contracts Signed by the General Manager
Summary
At the January 24, 2019 Board of Directors meeting, the Board directed the General Manager to submit a list of
contracts he signed during the previous month. Below are the contracts he signed in the months of December
2024.
Recommendation
That the Board of Directors receive and file this report
Analysis
The following contracts/agreements were signed by the general manager in December 2024.
Contracts/Agreements
1. Industrial Technical Services - Install variable frequency drives (VFD) at Victoria Street and 23rd Street Pump
Stations. VFDs are electronic devices that controls pump speed by adjusting the frequency of the electrical power
supplied to the motor, allowing staff to regulate the flow of sewage based on the current demand, which leads to
energy savings and improved system efficiency. Cost: $31,905.32
2. Geo-Etka, Inc. - Soil engineering and geology services for Project #341, Elden Force Main Redundancy. Cost:
$32,120.00
Purchase Orders
There were no signed purchase orders for the month of December.
Legal Review
Not applicable
Environmental Review
Providing the Board of Directors a monthly list of contracts signed by the General Manager is an administrative
matter that will not result in direct or indirect physical changes in the environment and is not considered a "project".
Subject 10. Receive and File December 2024 Contracts Signed by the
General Manager
Meeting Jan 27, 2025 - Board of Directors Regular Meeting
Access Public
Type Action (Consent)
Financial Review
There is adequate funding in the budget to perform the contract services mentioned above.
Public Notice Process
Copies of this report are on file and will be included with the entire agenda packet for the January 27, 2025 Board of
Directors meeting at District Headquarters and on District website at www.cmsdca.gov
Alternative Actions
1. Direct staff to report back with more information.
All matters listed on the consent calendar are considered to be routine and may be acted upon
by one motion after public comment has been received. Only Board of Directors may pull an item
for discussion. Reading of resolutions is waived and they will be adopted and numbered. Now is
the time for those in the audience who wish to speak to items listed on the consent calendar.
Each speaker will be limited to four (4) continuous minutes of comment on the consent calendar
as a whole.
E. GENERAL MANAGER'S REPORTS
To: Board of Directors
Via: Scott Carroll, General Manager
From: Lieu Tran, Sr. Accountant
Date: January 27, 2025
Subject: Receive and File the Fiscal Year 2023-24 Mid-Year Budget Review
Summary
This report serves as a summary of the District’s spending through December 31, 2024 as well as staff’s best
estimate of projected balances for the year-ended June 30, 2025.
Recommendation
That the Board of Directors receive and file the Fiscal Year 2024-25 Mid-Year Budget Review.
Analysis
This analysis report uses the “Amended Budget”, consisting of the adopted budget plus any approved prior year
carryover appropriations, as well as budget adjustments through December 31, 2024.
Solid Waste Fund Expenditure- The Solid Waste fund has an amended budget of $8,619,009. As of
December 31, 2024, a total of 27% of the Solid Waste budget was expended. At this time, staff anticipates a
budgetary savings of $25,000 for the fiscal year, mainly due to savings in Maintenance/Operations.
Solid Waste & General Funds Revenue- The total Solid Waste and General Funds revenue budget for FY
2024-25 is $8,602,100. As of December 31, 2024, the District received $4,281,130.
Wastewater Fund Expenditure- The Wastewater fund has an amended budget of $6,538,887 (excluding
capital improvement projects). As of December 31, 2024, a total of 44% of the Wastewater Fund’s operating
budget has been expended. Staff anticipates budgetary savings of $245,000 due to Personnel,
Maintenance/Operations, and Capital Outlay.
Wastewater Fund Revenue- The total Wastewater Fund revenue budget for FY 2024-25 is $8,154,000. As of
December 31, 2024, the total Wastewater Fund revenue the District received is $4,225,499.
Capital Improvement Projects (CIP) – The Capital Improvement Projects are expected to stay within the
allocated budget. Please refer to the attached report for a more comprehensive analysis.
Legal Review
Not applicable.
Subject 1. Receive and File the Fiscal Year 2024-25 Mid-Year Budget Review
Meeting Jan 27, 2025 - Board of Directors Regular Meeting
Access Public
Type Receive and File
Goals 8.3 Finance - Forecast revenues and expenditures
8.0 Finance
Environmental Review
Subject activity is exempt from the requirements of the California Environmental Quality Act (CEQA) (Public
Resources Code Section 21000 et. seq.). Section 15300.4 of CEQA allows an agency while establishing its own
procedures “to list those specific activities which fall within each of the exempt classes”, and the District has adopted
“CEQA Guidelines and Implementing Procedures” that state on page 6 “”Projects” does not include …. C.
Continuing administrative or maintenance activities.”
Financial Review
See attached report.
Public Notice Process
Copies of this report are on file and will be included with the entire agenda packet for the January 27, 2025 Board of
Directors regular meeting at District Headquarters and on District website at www.cmsdca.gov.
Alternative Actions
Refer the matter back to staff for additional information.
File Attachments
A-FY2024-25 Mid-Year Quarterly Budget Analysis.pdf (240 KB)
B - Expenditure Analysis 12312024.pdf (414 KB)
E. GENERAL MANAGER'S REPORTS
To: Board of Directors
Via: Scott Carroll, General Manager
From: Kaitlin Tran, Finance Manager
Date: January 27, 2025
Subject: Discuss Preliminary Budget Calendar for the Fiscal Year 2025-26 and 2026-27 Budgets
Summary
The schedule below represents the outline for creating and adopting the District’s Fiscal Year 2025-26 and 2026-27
budgets. Staff will be working on different aspects of the budget from now until the June Study Session and will
update the Board as necessary.
Recommendation
That the Board of Directors discuss the proposed target dates for adopting the Fiscal Year 2025-26 and 2026-27
Budgets.
Analysis
Staff recommends the following target dates:
Action Item Target Date
Departments meeting Jan & Feb 2025 Month of
Department Budgets due from Staff 02/18/2025 Tuesday
General Manager first review with departments 03/04/2025 Tuesday
General Manager second review with departments 03/18/2025 Tuesday
February 2025-26 Consumer Price Index released 04/01/2025 Week of
Study Session meeting first review preliminary budget 04/08/2025 Tuesday
Study Session meeting second review preliminary budget 05/13/2025 Tuesday
Citizen Advisory Committee to review preliminary budget 05/14/2025 Wednesday
Study Session meeting (if necessary) to finalize budget 06/10/2025 Tuesday
Notice of public hearing (postcard mail out) 06/03/2025 Tuesday
Budget adoption at regular Board meeting 06/23/2025 Monday
Public hearing to adopt sewer and trash charges 07/28/2025 Monday
Transmit assessments to OC Treasurer-Tax Collector 08/08/2025 Friday
Legal Review
None Required.
Subject 2. Discuss Preliminary Budget Calendar for the Fiscal Year 2025-26
and 2026-27 Budgets
Meeting Jan 27, 2025 - Board of Directors Regular Meeting
Access Public
Type Discussion
Goals 8.2 Finance - Adopt a balanced budget
8.1 Finance - Achieve financial excellence awards
8.0 Finance
Environmental Review
Subject activity is exempt from the requirements of the California Environmental Quality Act (CEQA) (Public
Resources Code Section 21000 et. seq.). Section 15300.4 of CEQA allows an agency while establishing its own
procedures “to list those specific activities which fall within each of the exempt classes”, and the District has adopted
“CEQA Guidelines and Implementing Procedures” that state on page 6 “Projects” does not include …. C. Continuing
administrative or maintenance activities.”
Financial Review
None Required.
Public Notice Process
Copies of this report are on file and will be included with the entire agenda packet for the January 27, 2025 Board of
Directors regular meeting at District Headquarters and on District website at www.cmsdca.gov
Alternative Actions
1. Refer the matter back to staff for additional information.
File Attachments
Preliminary Budget Calendar 2025-27.pdf (129 KB)
E. GENERAL MANAGER'S REPORTS
To: Board of Directors
From: Scott Carroll, General Manager
Date: January 27, 2025
Subject: Receive and File General Manager's 2024 Performance Goals and Consider Approving his 2025
Performance Goals
Summary
Annually, the Board reviews the General Manager’s performance goals for the past year and then establishes new
goals for the upcoming year.
Recommendation
That the Board of Directors:
1. Receive and file the General Manager's 2024 Performance Goals; and
2. Approve the General Manager's 2025 Performance Goals; and
3. Authorize the President to negotiate a compensation adjustment to the General Manager; and
4. Report back on the tentatively agreed upon adjustment for Board approval consideration.
Analysis
In 2024, the Board of Directors assigned the General Manager ten goals to achieve. eight out of the ten goals have
been successfully completed. Limited funding and other necessary projects took precedent from the two goals that
were not completed. For example, the districted budgeted $25,000 for the permit and fixture fee study, but an
additional $21,780 was needed to cover the contract cost of $46,780. Participating in the Multi-Jurisdictional Hazard
Mitigation Plan was not budgeted. The district's share of the cost for developing the plan is $11,800. Attached is a
list of the General Manager’s goals along with a brief description of each completed goal
Also attached are the proposed 2025 Performance Goals for discussion tonight and approval consideration. On
December 18, 2024, the general manager and CMSD Board President met to discuss the 2025 Performance Goals.
Subject 3. Receive and File General Manager's 2024 Performance Goals and
Consider Approving his 2025 Performance Goals
Meeting Jan 27, 2025 - Board of Directors Regular Meeting
Access Public
Type Action
Recommended
Action
That the Board of Directors:
1. Receive and file the General Manager's 2024 Performance Goals; and
2. Approve the General Manager's 2025 Performance Goals; and
3. Authorize the President to negotiate a compensation adjustment to the
General Manager; and
4. Report back on the tentatively agreed upon adjustment for Board
approval consideration.
Goals 7.0 Human Resources Management
7.7 Human Resources Management - Provide competitive compensation,
benefits package and incentives
Legal Review
Not applicable
Environmental Review
Consideration by the Board of Directors of the compensation paid to the District’s General Manager is an
administrative matter and not a disturbance of the environment similar to grading or construction and not a project
under CEQA or the District’s CEQA Guidelines.
Financial Review
Goal #3 and #7 will be submitted for funding in the proposed FY 2025-26 Budget. Estimated cost to complete both
goals is $125,000.
Public Notice Process
Copies of this report are on file and will be included with the entire agenda packet for the January 27, 2025 Board of
Directors regular meeting at District headquarters and on District’s website at www.cmsdca.gov.
Alternative Actions
1. Amend and/or revise 2025 Goals.
File Attachments
2024 Goals.pdf (305 KB)
2025 Goals.pdf (96 KB)
E. GENERAL MANAGER'S REPORTS
To: Board of Directors
From: Scott Carroll, General Manager
Date: January 27, 2025
Subject: Receive and File 2024 Annual Performance Measurement Report
Summary
On November 29, 2018, the Board of Directors adopted Administrative Regulations No. 70.00, Performance
Measurement Program, which established methods and procedures for gathering and analyzing organizational
performance while at the same time collaborating towards continuous improvement of performance in an open and
transparent manner.
Recommendation
That the Board of Directors receive and file this report.
Analysis
A Performance Measurement Program has been developed to determine how well the District is performing in areas
of efficiency, effective workforce, customer satisfaction, cost effectiveness, citizen engagement and transparency.
The purpose of the program is to continually look at ways to improve and/or enhance the level of service that is
being provided internally to staff and externally to the public. Significant achievements were made in 2024, which
are described in more details below.
Outcomes that Achieved the Goal
1. Experience Modification (EMOD) is at 100%. An EMOD less than or equal to 100% means CMSD has fewer
workplace related injuries than the average employer.
2. The district had 0.45 Sanitary Sewer Overflows (SSOs) per 100 miles of pipeline. The California Regional Water
Quality Control Board (CRWQCB) Region 8 had an average of 0.44 SSOs per 100 miles of pipeline.
3. 0% of sewage gallons spilled reached surface water. 74% of sewage gallons spilled in CRWQCB Region 8
reached surface water.
4. There were five significant weather events that had over one-inch of rainfall. three out of the five events had
less than 2% of rain ingress entering the district's wastewater system.
5. 83% of district employees participated in one or more district wellness challenges.
6. 100% of code enforcement cases regarding trash carts stored in public view are closed within 15 working days.
7. It took less than one day to upload Board of Directors public meeting videos on CMSD's website.
8. The district earned the Triple Crown recognition for financial excellence from the U.S. Government Finance
Officers Association (GFOA).
9. 175 people attended the 2024 Eco Expo event.
10. The district earned the Certificate of Excellence in Transparency from the Special Districts Leadership
Foundation.
11. 92% of complaints for missed trash collection were rescheduled within one business day.
Subject 4. Receive and File 2024 Annual Performance Measurement Report
Meeting Jan 27, 2025 - Board of Directors Regular Meeting
Access Public
Type Receive and File
Goals 6.0 Administrative Management
12. 90% of trash cart replacement request responded within one business day.
13. It took an average of three business days to respond to Public Records Request (PRA) with requested
documents.
14. The average time it took to clean one enhanced maintenance area (hotspot) is one hour thirty-nine minutes.
15. The average number of days it took the Board of Directors to award contracts after the bid opening date is 26.5.
16. 84% of e-commerce transactions took place.
17. The district's net hauler solid waste rate is over 29% less than the average net to hauler rate when compared to
the rest of Orange County public agencies.
18. The district's wastewater rate is 24% less than the average wastewater rate in Orange County.
19. The district's wastewater rate increase is at or below the average Consumer Price Index (CPI) yearly change in
Los Angeles-Long Beach-Anaheim area. In fact, there was no rate increase for wastewater customers.
20. Wastewater operations and maintenance cost per 100 miles of pipe is within 5% of the Median percentile of
wastewater utilities identified in the American Water Works Association (AWWA) Utility Benchmarking. The district's
O&M is cost is $1,106,791 per 100 miles of pipe.,
21. Saved 85% in total construction cost by using no-dig technology methods.
22. Participated in 18 days of community and hosted events.
23. Number of subscribers to the district's smart phone app (GO CMSD) is 8,114.
24. It took an average 24 hours to issue emergency, urgent or over the counter repair permits, excluding weekends.
25. It took an average of less than 3 days to conduct and comment on the first plan-check review.
Outcomes that Were Close to Achieving the Goal
1. 68% of employees believe participating in the Wellness Program is valuable to enhancing their physical and
mental-well being. 26% of employees neither agreed nor disagreed believing participation in the Wellness Program
is valuable to enhancing their physical and mental-well being.
2. 85% of trash carts are replaced within seven business days.
3. 92% of the entire wastewater system is cleaned annually.
4. The average footage of daily pipeline cleaned is 4,955 feet. The goal is 5,385 feet.
5. 83% or residents responding in the district's mobile phone app indicated the courtesy of CMSD staff is good or
superior.
6. The number of social media followers/subscribers and the number of engagements.
7. Nearly 3,600 service requests were entered into the district's mobile phone app.
Outcomes that Did Not Achieve the Goal
1. 77% of the twenty wastewater pump station received their annual preventive maintenance (PM). The goal is for
all pump stations (100%) receive their annual PM
2. Solid waste rates were 10.3% higher than the CPI yearly change in Los Angeles-Long Beach-Anaheim area.
3. 75% of residents corresponding in the district's mobile phone app indicated the effectiveness of CMSD staff is
good or superior.
4. 62.5 of employees indicated the District is a better organization than it was compared to one year ago. 37.5% of
employees neither agreed nor disagreed the district is a better organization than it was compared to one year ago.
0% of employees disagreed.
Legal Review
Not applicable
Environmental Review
A Performance Measurement Program is an administrative matter that will not result in direct or indirect physical
changes in the environment and is not considered a "project".
Financial Review
There are no financial impacts to the District for implementing a Performance Measurement Program
Public Notice Process
Copies of this report are on file and will be included with the entire agenda packet for the January 27, 2025 regular
Board of Directors meeting at District Headquarters and on District website at www.cmsdca.gov
Alternative Actions
1. Direct staff to report back with more information.
File Attachments
2024 Annual Report.pdf (912 KB)
E. GENERAL MANAGER'S REPORTS
To: Board of Directors
From: Scott Carroll, General Manager
Date: January 27, 2024
Subject: Receive and File 2020-25 Strategic Plan Progress Report - Fiscal Year 2024-25 First Quarter
Summary
On June 22, 2020, the Board of Directors adopted the 2020-2025 Strategic Plan, which is a plan that establishes
goals, objectives, strategies and work plans for the next five years and will help move the organization in a
direction toward achieving its mission and vision. Attached is the quarterly update of the Plan that demonstrates the
progress staff is making toward achieving the strategic goals. The next quarterly report from this Plan will be
presented to the Board on April 28, 2025.
Recommendation
That the Board of Directors receive and file this report.
Analysis
The 2020-25 Strategic Plan is the most ambitious Plan in the history of the District. The Plan has 125 Strategic
Goals to achieve and/or implement in the next five years compared to 48 strategic goals in the FY 2015-20 Strategic
Plan. Of the 125 goals, more than half (84) of the goals are completed. Twenty-seven (29) goals are in progress,
eight goals (8) have not been started due to unforeseen circumstances and four (4) goals were eliminated.
On January 13, 2025, the Board of Directors had a kick-off meeting to begin developing the FY 2025-30 Strategic
Plan.
Legal Review
Not applicable
Environmental Review
Subject 5. Receive and File 2020-25 Strategic Plan Progress Report - Fiscal
Year 2024-25 Second Quarter
Meeting Jan 27, 2025 - Board of Directors Regular Meeting
Access Public
Type Receive and File
Goals 1.0 Sewer Infrastructure
2.0 Solid Waste
3.0 Emergency Preparedness
4.0 Partnerships
5.0 Community Outreach & Communications
6.0 Administrative Management
7.0 Human Resources Management
8.0 Finance
The District's Strategic Plan is a planning document and preparation and adoption of the plan itself is an
administrative matter and is not a disturbance of the environment similar to grading or construction and is not a
project under CEQA or the District's CEQA Guidelines. The environmental review of each of the efforts or projects
outlined in the Strategic Plan will occur when the Board of Directors specifically considers each of the items since
that is when the full scope of work of each effort or project will be described.
Financial Review
Activities described in the strategic goals are funded in the budget.
Public Notice Process
Copies of this report are on file and will be included with the entire agenda packet for the January 27, 2025 Joint
Board of Directors/Citizens Advisory Committee meeting at CMSD headquarters and on CMSD's website at
www.cmsdca.gov.
Alternative Actions
Direct Staff to report back with more information.
File Attachments
Strategic Plan Qtly Update 2024-25 2nd Qtr.pdf (247 KB)
E. GENERAL MANAGER'S REPORTS
To: Board of Directors
From: Noelani Middenway, District Clerk & Public Information Officer
Date: January 27, 2025
Subject: Receive and File 2024 Public Outreach Data
Summary
The Board of Directors adopted the following Community Outreach & Communications objective in the FY 2020-25
Strategic Plan:
"Engage with the community through clear, information and accessible communication and learning opportunities."
Several Community Outreach & Communications goals were also adopted in the plan, which include Goal #5.4,
Track and report communications metrics. Attached are such metrics for the past five years.
Recommendation
That the Board of Directors receive and file this report.
Analysis
Below are the key highlights of the District's Community Outreach efforts.
Social media followers have increased from 1,699 in 2020 to 2,855 in 2024.
In 2024, the District's main public outreach topics included the 3-Cart System, trash tips and notices, local
services, community events, and District programs.
The District averages 157 social media posts per year, which equates to 1 post every 2.3 days.
In 2024, the District issued 9 mailers focused on the 3-Cart system, recycling, sustainability, customer
services, and the Organics Recycling Program.
The District Newsletter underwent a rebranding for a fresh new look. Newsletter topics highlighted the 3-Cart
System, recycling tips, special collection programs, sewer projects and maintenance, and community events.
The District's YouTube Channel continues to grow with increases in viewership and subscribers. In 2024, the
District's channel received an impressive 286,586 views.
District staff almost doubled its event roster by participating in 20 events compared to 11 events in 2023 and
2022.
The District averages 72 email campaigns per year, which equates to 1 email campaign every 5 days. Email
subscribers have increased by 39% since 2023 to a total of 8,642. This increase is a result of the District's 3-
Cart Rollout advertising.
The District's online service tool, GoCMSD, has witnessed significant increases in usage and subscriptions.
From 2020 to 2024, the number of subscribers utilizing GoCMSD has increased from 2,143 to 8,114. As a
result, service requests have also increased, resulting in better customer service and communication between
the District and residents.
Subject 6. Receive and File 2024 Public Outreach Data
Meeting Jan 27, 2025 - Board of Directors Regular Meeting
Access Public
Type Receive and File
Overall, as a result of the District's public outreach efforts, the District has witnessed significant increases in service
requests via GoCMSD, website traffic from its social media platforms, and email subscribers.
2023 2024
Service Requests via
GoCMSD
2,469 3,557
Website visits via social media 1,600 7,779
Email subscribers 6,213 8,642
These efforts were made possible by the District's committed outreach team (Noelani Middenway, Gina Terraneo,
Angela Colunga, and Marissa Pereyda) along with collaboration from Tripepi Smith, a public affairs consulting firm,
on 3-Cart System advertising.
What’s to Come in 2025
In 2025, the District has committed to the following events:
City of Costa Mesa’s Earth Day Event (1 day)
Shredding and Compost Event (1 day)
Lion’s Club Fish Fry (3 days)
Costa Mesa Foundation’s Concerts in the Park (4 days)
Upper Newport Bay’s Coastal Cleanup (1 day)
Eco Expo (1 day)
The District’s social media platforms will continue to share trash notices, special collection services, community
events, local programs, staff highlights, and recycling tips with a heavy emphasis on 3-Cart education.
Legal Review
Not applicable
Environmental Review
Subject activity is exempt from the requirements of the California Environmental Quality Act (CEQA) (Public
Resources Code Section 21000 et. seq.). Section 15300.4 of CEQA allows an agency while establishing its own
procedures “to list those specific activities which fall within each of the exempt classes”, and the District has adopted
“CEQA Guidelines and Implementing Procedures” that state on page 6 “”Projects” does not include …. C.
Continuing administrative or maintenance activities.”
Financial Review
For the 2024 Calendar Year, the District paid Tripepi Smith approximately $43,170.50 for their services. Here's a
breakdown of the 2024 monthly expenses:
Invoice Month Amount Description
Jan-24 $ 6,248.00 SB 1383 Comms Support Strategy
Feb-24 $ 6,248.00 SB 1383 Comms Support Strategy
Mar-24 $ 6,248.00 SB 1383 Comms Support Strategy
Apr-24 $ 6,248.00 SB 1383 Comms Support Strategy
May-24 $ 6,248.00 SB 1383 Comms Support Strategy
Jun-24 $ 6,248.00 SB 1383 Comms Support Strategy
Jul-24 $ 1,065.00 SB 1383 Comms Support Strategy
Nov-24 $ 4,617.50 2024 Annual Report & Board/Staff Photos
$ 43,170.50
These were the tasks completed as part of their monthly retainer in 2024:
Project management, bi-weekly and quarterly planning meetings
4 postcards promoting 3-Cart Rollout
1 letter announcing 3-Cart Rollout with town hall meeting information
2 flyers for 3-Cart System
1 bill insert announcing 3-Cart Rollout
Coordination of 4 town hall meetings
4 30-second PSAs on 3-Cart System
Stock photography for 3-Cart System
13 social media posts
4 press releases on 3-Cart System
3-Cart System webpage design + FAQs
Coordination of Imaginology event (April 2024)
Public Notice Process
Copies of this report are on file and will be included with the complete agenda packet for the January 27, 2025
Board of Directors study session meeting held at 290 Paularino Avenue, Costa Mesa and posted on the
District’s website.
Alternative Actions
1. Direct staff to report back with more information.
File Attachments
2024 Public Outreach Data.pptx (13,548 KB)
E. GENERAL MANAGER'S REPORTS
To: Board of Directors
From: Scott Carroll, General Manager
Date: January 27, 2025
Subject: Consider Authorizing Continuation of Resolution No. 2024-997 Confirming an Emergency to
Replace Critical Infrastructure of the South Coast Plaza Pump Station
Summary
On August 26, 2024, the Board of Directors received a report from staff about emergency work at the South Coast
Plaza (SCP) Pump Station. An 8-inch sewer line failed and due to the abundance of ground water, a liner to
rehabilitate the pipe could not be performed.
The District initiated emergency bypass pumping, then isolated the SCP sewer, and restored service to the SCP
Mall using temporarty pumps and hoses. The general manager declared an emergency and the District hired TE
Roberts Construction Inc, (TER) to assist with the emergency operation activities. The Board of Directors adopted
Resolution No. 2024-997 confirming an emergency and ratifying an order of the general manager to replace critical
infrastructure of the South Coast Plaza (SCP) Pump Station.
Recommendation
That the Board of Directors:
1. Adopt Project #355 SCP Emergency Sewer Replacement as statutory exempt under the California Environmental
Quality Act (CEQA) (Public Resources Code Section 21000 et. seq.) under Section 15269(b), Emergency Projects.
2. Approve authorizing continuation of Resolution No. 2024-997
Analysis
The pump station is currently stabilized and protected, but South Coast Plaza (SCP) operating on an
emergency/temporary by-pass pump system. The station is being monitored on a daily basis and the by-pass
system is routinely inspected to ensure its operating effectively. Emergency construction activities started on
January 6, 2025. The activities completed during the initial two weeks include mobilizing construction equipment and
Subject 7. Consider Authorizing Continuation of Resolution No. 2024-997
Confirming an Emergency to Replace Critical Infrastructure of the
South Coast Plaza Pump Station
Meeting Jan 27, 2025 - Board of Directors Regular Meeting
Access Public
Type Action, Discussion
Preferred Date Jan 27, 2025
Budgeted Yes
Budget Source Project 355 SCP Emergency Sewer Replacement Capital Budget
Recommended
Action
That the Board of Directors:
1. Adopt Project #355 SCP Emergency Sewer Replacement as statutory
exempt under the California Environmental Quality Act (CEQA) (Public
Resources Code Section 21000 et. seq.) under Section 15269(b),
Emergency Projects.
2. Approve authorizing continuation of Resolution No. 2024-997
materials, setting up a contractor laydown yard, and drilling 6 wells. It is anticipated that well installation and coffer
dam walls will be completed or installed by the end of January 2025. Once the wells are started and dam installation
completed, the Contractor will excavate and replace the District sewer.
Since August 26, the district performed geotechnical study, installed three test well pumps, performed pump
capacity & draw-down testing, and design/planned the construction activities and sequence. Staff meet and
coordinate with SCP on a continual basis to resolves issues. Because the emergency work may continue through
mid-February, the station must continue being operated on emergency by-pass system. In addition, staff must
obtain at least one more continuation of the Resolution to complete all work. Therefore, staff is recommending this
project is continued as an emergency so the District may perform improvements without going through the bidding
process, complete the emergency sewer replacement, and thus avoid a sanitary sewer overflow and ensure SCP
mall can still operate.
To approve authorizing continuation of Resolution No. 2024-997, at least a 4/5 vote by the Board of Directors is
required. A roll call vote is appropriate.
Legal Review
District counsel has reviewed and approved Resolution No. 2024-997
Environmental Review
Emergency projects are statutory exempt under the California Environmental Quality Act (CEQA) (Public Resources
Code Section 21000 et. seq.) under Section 15269(b), Emergency Projects.
Financial Review
Project 355 SCP Emergency Sewer Replacement is currently budgeted at $1,632,560.
Public Notice Process
Copies of this report are on file and will be included with the complete agenda packet for the January 27, 2025
Board of Directors meeting at District Headquarters (290 Paularino Avenue) and posted on the District’s website at
www.cmsdca.gov.
Alternative Actions
1. Direct staff to report back with more information.
2. Do not approve the continuation of Resolution No. 2024-997.
File Attachments
Reso 2024-997 1 2025.pdf (189 KB)
F. ENGINEER'S REPORTS
To: Board of Directors
From: Mark Esquer, District Engineer
Date: January 27, 2025
Subject: Receive and File the District Engineer's Monthly Report and Capital Improvement Projects Status
Summary
The District Engineer has provided a memorandum with a brief summary of major capital or other engineering
activities for the period of mid-November to mid-December. The District Engineer's memorandum is attached. Also
attached is a detailed summary of the Capital Improvement Project activities and associated project cost expenses
for the previous calendar month.
Recommendation
The Board of Directors receive and file the Capital Improvement Status Report.
Analysis
Attached is information regarding project or technical sewer activities for the Board of Directors' use and information.
Legal Review
Not Applicable.
Environmental Review
Subject activity is exempt from the requirements of the California Environmental Quality Act (CEQA) (Public
Resources Code Section 21000 et. seq.). Section 15300.4 of CEQA allows an agency while establishing its own
procedures “to list those specific activities which fall within each of the exempt classes”, and the District has adopted
“CEQA Guidelines and Implementing Procedures” that state on page 6 ”Projects” does not include …. C. Continuing
administrative or maintenance activities.”
Financial Review
The cost of preparing this report is contained within the operating budget. There are sufficient funds available in the
adopted budget.
Public Notice Process
Copies of this report are on file and will be included with the complete agenda packet for the January 27, 2025
Board of Directors Regular meeting at District Headquarters and posted on the District’s website www.cmsdca.gov.
Alternative Actions
Refer item back to staff with further instructions.
Subject 1. Receive and File the District Engineer's Monthly Report and
Capital Improvement Projects Status
Meeting Jan 27, 2025 - Board of Directors Regular Meeting
Access Public
Type Receive and File
File Attachments
2025 01 Monthly Engineers Report CMSD Memorandum.pdf (211 KB)
2024-12 Financial Section for CIP Updates.pdf (70 KB)
Administrative File Attachments
2025 01 Monthly Engineers Report CMSD Memorandum.docx (103 KB)
G. TREASURER'S REPORTS
To: Board of Directors
From: Marc Davis, District Treasurer
Date: January 27, 2025
Subject: Approve the Investment Report for the Month of December 2024
Summary
Attached is the Investment Report for the month of December 2024. As required by the District's Statement of
Investment Policy, the Investment Report delineates all investment activity during the month.
Recommendation
That the Board of Directors approve the Investment Report for the month of December 2024.
Analysis
This report lists the types of securities held in the District's portfolio, the institutions from which the securities were
purchased, maturity dates and interest rates as of December 31, 2024. The District's investments are in compliance
with the Statement of Investment Policy adopted by the Board at the June 24, 2024 regular meeting, as well as the
California Government Code. The market values in this report were provided by our third party custodian, Pershing,
LLC, except for the Local Agency Investment Fund (LAIF). The market value of LAIF was provided by the State
Treasurer's Office. It does not represent the value of the underlying securities within the pool, but rather the par or
cost amount, which is the amount the District is entitled to withdraw. This reporting practice is consistent with
industry standard practices for similar funds.
The weighted average stated rate of return (current yield) for the District's investment portfolio as of December 31,
2024, was 2.969%. The yield to maturity of the portfolio was 2.969%. The District's weighted average interest rate
was 147 basis points (1.465%) below the LAIF average monthly rate of 4.434% for the month of December 2024.
The weighted average number of days to maturity for the District's total portfolio was 337 days (0.92 years). The
duration of the underlying securities in LAIF as of December 31, 2024 was 252 days.
The District's investment portfolio is in compliance with its liquidity limitations, which requires that a minimum of
20.00% of the portfolio must mature within one year. The percentage of the portfolio maturing in one year or less as
of December 30, 2024 was 66.35%. The District has adequate cash reserves necessary to meet its obligations for
the next six months.
A majority of the District's cash and investments is reserved or set aside for specific purposes. A description of the
various classifications of the District's cash and investments are as follows:
Solid Waste Fund:
Subject 1. Investment Report for the Month of December 2024
Meeting Jan 27, 2025 - Board of Directors Regular Meeting
Access Public
Type Action
Recommended
Action
That the Board of Directors approve the Investment Report for the month of
December 2024.
Goals 8.0 Finance
Operating Reserve - Equal to 30% of the operations budget of the Solid Waste Fund per Operations
Code Section 4.030.020. The Operating Reserve can only be accessed with prior Board approval.
Designated for Revenue Dry Period - Equal to 5 months of budgeted operating expenses for the fiscal
year to cover the cash deficit during the period in which the District does not receive any of its annual
charges from the County of Orange. The revenue dry period is from June through October.
Undesignated - Remaining available cash, which is currently used for rate stabilization and payment of
organics recycling costs.
Wastewater Fund:
Operating Reserve - Equal to 25% of the operations budget of the Wastewater Fund per Operations
Code Section 4.030.020. The Operating Reserve can only be accessed with prior Board approval.
Reserved for Capital Outlay - Set aside for capital improvement projects approved and budgeted by the
Board, but which have not yet been completed.
Designated for Revenue Dry Period - Equal to 5 months of budgeted operating expenses for the fiscal
year to cover the cash deficit during the period in which the District does not receive any of its annual
charges from the County of Orange. The revenue dry period is from June through October.
Undesignated - Remaining available cash, which is available to be appropriated by the Board.
Facilities Revolving Fund - Collection of fixture fees which is a restricted revenue source and can only be
used for new sewer facilities.
Asset Replacement Fund - Accumulation of funds for replacement of vehicles, equipment and computers.
Asset Management Fund - Accumulation of funds in accordance with the asset management model for long-
term replacement of sewer pipes and related infrastructure.
Legal Review
Legal review is not required.
Environmental Review
Subject activity is exempt from the requirements of the California Environmental Quality Act (CEQA) (Public
Resources Code Section 21000 et. seq.). Section 15300.4 of CEQA allows an agency while establishing its own
procedures "to list those specific activities which fall within each of the exempt classes," and the District has adopted
"CEQA Guidelines and Implementing Procedures" that state on page 6, "Projects" does not include...C. Continuing
administrative or maintenance activities.
Financial Review
The portfolio was budgeted to earn an average rate of 1.487% for the year ending June 30, 2025. Through
December 30, 2024, the portfolio has earned a weighted average interest rate of 2.735%.
Public Notice Process
Copies of this report are on file and will be included with the entire agenda packet for the January 27, 2025 Joint
Board of Directors and Citizens Advisory Committee meeting at District Headquarters (290 Paularino Avenue) and
on the District's website at www.cmsdca.gov.
Alternative Actions
Refer the matter back to staff.
File Attachments
Investment Report - December 2024.pdf (638 KB)
I. LOCAL MEETINGS: In accordance with AB 1234 (Gov. Code 53232.3), a report
is required to be given by a Director for any meeting for which expense
reimbursement of any kind is provided. Note: For meetings for which the per
diem compensation is sought, the Operations Code provides that such
compensation is authorized for each day’s service rendered as a Director at the
request of the Board (not to exceed six days in one month), and certain
meetings are specified as being eligible as set forth in District Operations Code
§ 3.01.030. For meetings not so listed, the Board must approve the service for
it to be eligible for the per day compensation.
Subject 1. Orange County Sanitation District (OCSD) - (Vice President
Ooten)
Meeting Jan 27, 2025 - Board of Directors Regular Meeting
Access Public
Type
I. LOCAL MEETINGS: In accordance with AB 1234 (Gov. Code 53232.3), a report
is required to be given by a Director for any meeting for which expense
reimbursement of any kind is provided. Note: For meetings for which the per
diem compensation is sought, the Operations Code provides that such
compensation is authorized for each day’s service rendered as a Director at the
request of the Board (not to exceed six days in one month), and certain
meetings are specified as being eligible as set forth in District Operations Code
§ 3.01.030. For meetings not so listed, the Board must approve the service for
it to be eligible for the per day compensation.
Subject 2. Santa Ana River Flood Protection Agency (SARFPA) - (Secretary
Perry)
Meeting Jan 27, 2025 - Board of Directors Regular Meeting
Access Public
Type
I. LOCAL MEETINGS: In accordance with AB 1234 (Gov. Code 53232.3), a report
is required to be given by a Director for any meeting for which expense
reimbursement of any kind is provided. Note: For meetings for which the per
diem compensation is sought, the Operations Code provides that such
compensation is authorized for each day’s service rendered as a Director at the
request of the Board (not to exceed six days in one month), and certain
meetings are specified as being eligible as set forth in District Operations Code
§ 3.01.030. For meetings not so listed, the Board must approve the service for
it to be eligible for the per day compensation.
Subject 3. Independent Special Districts of Orange County (ISDOC) - (Vice
Secretary Schafer)
Meeting Jan 27, 2025 - Board of Directors Regular Meeting
Access Public
Type
I. LOCAL MEETINGS: In accordance with AB 1234 (Gov. Code 53232.3), a report
is required to be given by a Director for any meeting for which expense
reimbursement of any kind is provided. Note: For meetings for which the per
diem compensation is sought, the Operations Code provides that such
compensation is authorized for each day’s service rendered as a Director at the
request of the Board (not to exceed six days in one month), and certain
meetings are specified as being eligible as set forth in District Operations Code
§ 3.01.030. For meetings not so listed, the Board must approve the service for
it to be eligible for the per day compensation.
Subject 4. California Special Districts Association (CSDA) - (Vice Secretary
Schafer)
Meeting Jan 27, 2025 - Board of Directors Regular Meeting
Access Public
Type
I. LOCAL MEETINGS: In accordance with AB 1234 (Gov. Code 53232.3), a report
is required to be given by a Director for any meeting for which expense
reimbursement of any kind is provided. Note: For meetings for which the per
diem compensation is sought, the Operations Code provides that such
compensation is authorized for each day’s service rendered as a Director at the
request of the Board (not to exceed six days in one month), and certain
meetings are specified as being eligible as set forth in District Operations Code
§ 3.01.030. For meetings not so listed, the Board must approve the service for
it to be eligible for the per day compensation.
Subject 5. Special District Risk Management Authority (SDRMA) - (President
Scheafer)
Meeting Jan 27, 2025 - Board of Directors Regular Meeting
Access Public
Type
I. LOCAL MEETINGS: In accordance with AB 1234 (Gov. Code 53232.3), a report
is required to be given by a Director for any meeting for which expense
reimbursement of any kind is provided. Note: For meetings for which the per
diem compensation is sought, the Operations Code provides that such
compensation is authorized for each day’s service rendered as a Director at the
request of the Board (not to exceed six days in one month), and certain
meetings are specified as being eligible as set forth in District Operations Code
§ 3.01.030. For meetings not so listed, the Board must approve the service for
it to be eligible for the per day compensation.
Subject 6. Other Meetings Qualifying for Reimbursement under CMSD
Ordinance No. 55, Operations Code Section 3.01.030
Meeting Jan 27, 2025 - Board of Directors Regular Meeting
Access Public
Type
L. ORAL COMMUNICATIONS AND DIRECTOR COMMENTS
Subject 1. Oral Communications and Director Comments
Meeting Jan 27, 2025 - Board of Directors Regular Meeting
Access Public
Type Discussion
O. CLOSING ITEMS
The next regular meeting of the Costa Mesa Sanitary District Board of Directors will be held at 4:30 p.m. on Monday,
February 24, 2025 in the District's Boardroom, located at 290 Paularino Avenue, Costa Mesa, CA 92626.
Subject 1. Adjourn
Meeting Jan 27, 2025 - Board of Directors Regular Meeting
Access Public
Type Procedural