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Minutes - CAC - 2024-11-13COSTA MESA SANITARY DISTRICT MINUTES OF THE CMZENS ADVISORY CommrrrEE MEETING NOMOER 1% 2024 CAC Members present Cindy Brenneman, Xerxez Calilung, Rosemarie Chora, Dickie Fernandez, Dean Fisher, Paul Lancaster, Sue Lester, Michael Tou CAC Members absent Jeff Arbour, Ben Glassman, Craig Holmes Board Members present Art Perry, Arlene Schafer, Mike Scheafer Staff present Scott Carroll (General Manager), Noelani Middenway (District Clerk/Public Information Officer), Angela Colunga (Management Analyst I), Mark Esquer (District Engineer), Marissa Pereyda (Senior Management Analyst) Others present Joe Jenkins, EEC Environmental Mike Carey, CR&R Vicki Osborn, Municipal Water District of Orange County (MWDOC) Meeting called to order at 6:00 P.M. A. OPENING ITEMS Procedural: 1. Call to Order COSTA MESA SANITARY DISTRICT PAGE 2 MINUTES OF THE CITIZENS ADVISORY COMMITTEE MEETING HELD NOVEMBER 13, 2024 Citizens Advisory Committee (CAC) Chair Lester called the meeting to order at 6:00 p.m. Procedural: 2. Roll Call District Clerk and Public Information Officer, Noelani Middenway, conducted roll call. She noted that CAC Members Brenneman, Calilung, Chora, Fernandez, Fisher, Glassman, Lester, Lancaster, and Tou were present, while CAC Members Arbour, Glassman, and Holmes were not present. Ms. Middenway noted that CAC Member Arbour notified the District of his absence prior to the meeting. Procedural: 3. Public Comments - Speakers will be limited to three minutes. The three minutes per speaker time allotted may be extended for good cause by a majority vote of the committee. CAC Chair Lester opened public comments. Hearing none, she closed public comments. B. ITEMS Action: 1. Approve the joint Board of Directors and Citizens Advisory Committee Meeting Minutes of July 22, 2024 Recommendation: That the Citizens Advisory Committee approve the meeting minutes as presented. CAC Chair Lester introduced the item. Motion: To approve the meeting minutes as presented. Motion by Cindy Brenneman, second by Paul Lancaster. Final Resolution: Motion carries 8-0-0-3 Ayes: Cindy Brenneman, Xerxez Calilung, Rosemarie Chora, Dean Fisher, Dickie Fernandez, Paul Lancaster, Sue Lester, Michael Tou No: None Abstain: None COSTA MESA SANITARY DISTRICT PAGE 3 MINUTES OF THE CITIZENS ADVISORY COMMITTEE MEETING HELD NovEMBER 13, 2024 Not Present: Jeff Arbour, Ben Glassman, Craig Holmes There was no further discussion. Action: 2. Public Review of Draft Multi Jurisdictional Hazard Mitigation Plan (MJHMP) Recommendation: That the Citizens Advisory Committee provide comments on the Draft Multi -Jurisdictional Hazard Mitigation Plan (MJHMP) General Manager, Scott Carroll, introduced the item. He discussed' the benefits of having an adopted Multi -jurisdictional Hazard Mitigation Plan (MJHMP) and discussed the timeline of the MJHMP process. He introduced Vicki Osborn, Director of Emergency Management for the Municipal Water District of Orange County (MWDOC). Ms. Osborn explained the purpose of the MJHMP and how it will help agencies seek federal funding for pre and post hazard mitigation. She discussed the importance of hazard mitigation and a local hazard mitigation plan. She shared that there are 15 special districts participating in the MJHMP. She discussed the various Federal Emergency Management Agency (FEMA) grants for pre -disaster, flood, and hazard mitigation. She presented the seven main goals of the MJHMP, and the types of hazards included in the local hazard mitigation plans. She noted that the MJHMP is currently open for public review and discussed the next steps for plan approval and adoption. Discussion followed regarding federal recognition of special districts. President Scheafer recommended presenting this plan to the Special Districts Risk Management Authority (SDRMA) for insurance. Discussion followed regarding the challenges of diesel generators. CAC Member Chora inquired about the plan-s goals for solid waste and recommended including a targeted goal to address waste and debris. She suggested discussing how this plan will affect the District's capital COSTA MESA SANITARY DISTRICT PAGE 4 MINUTES OF THE CITIZENS ADVISORY COMMITTEE MEETING HELD NovEMBER 13, 2024 improvement projects and how the District will coordinate with the City of Costa Mesa and other local agencies at a future CAC meeting. CAC Vice Chair Tou inquired about hazard mitigation funding through the Federal Emergency Management Agency (FEMA) and the California Governor's Office of Emergency Services (CalOES). Ms. Osborn stated that the goal of the MJHMP is to allow agencies to apply for hazard mitigation funding. Mr. Carroll discussed the District's goal of acquiring permanent redundancy at its power stations. Discussion followed regarding backup generators. Mr. Carroll confirmed that the MJHMP's survey is posted on the District's website for public comment. There was no further discussion. Action, Receive and File: 3. Receive and File Progress Report on the Three -Cart Roll Out Program Recommendation: That the Citizens Advisory Committee receives and files this report. Mr. Carroll introduced the item and shared that CR&R has delivered over 12,000 Recycling Carts as part of the Three -Cart Rollout. He discussed customer complaints related to cart deliveries and exchanges. He introduced the District's CR&R representative, Mike Carey. Mr. Carey stated that CR&R is more than halfway through with the three -cart rollout. He discussed delivery issues with multifamily units. He explained the three -cart rollout delivery and exchange process. He shared that customers who were previously exempt from the Organics Recycling Program will be receiving an Organics Cart by the end of the year. CAC Chair Lester inquired about cart size exchanges. COSTA MESA SANITARY DISTRICT PAGE 5 MINUTES OF THE CITIZENS ADVISORY COMMITTEE MEETING HELD NovEMBER 13, 2024 Mr. Carey confirmed that customers requesting new cart sizes will receive their new cart in January 2025 after the three -cart rollout is completed. Discussion followed regarding removing old carts. CAC Chair Lester confirmed that customers can have up to two Organics Carts. Mr. Carey noted that additional Landfill and Recycling Carts are available at a cost of $9 per month. Discussion followed regarding cardboard recycling. President Scheafer asked if CR&R has conducted any waste characterization studies on the Recycling Carts. Mr. Carey stated that it is too early in the program to conduct a waste characterization study. CAC Chair Lester thanked CR&R for their customer service. There was no further discussion, and the report was received. Action, Receive and File: 4. Review proposed adjustments to fixture and plan check fees and recommend Board adoption (Strategic Goal No. 8.2.2) Recommendation: That the Citizens Advisory Committee receives and files this report. Mr. Carroll stated that the District is behind schedule with this item and it will be presented at the January CAC meeting. There was no further discussion. Action, Receive and File: 5. Receive and File CMSD's FOG Control Program Annual Assessment Report Recommendation: That the Citizens Advisory Committee receives and files CMSD's FOG Control Program Annual Assessment Report. COSTA MESA SANITARY DISTRICT PAGE 6 MINUTES OF THE CITIZENS ADVISORY COMMITTEE MEETING HELD NOVEMBER 13, 2024 Mr. Carroll introduced Joe Jenkins of EEC Environmental. Mr. Jenkins presented an overview of the District's fats, oils, and grease (FOG) program activities, including how EEC prioritizes food service establishments (FSEs) based on risk, education and outreach, inspections and enforcement, data management, plan review and customer service support, and FOG source characterization and reduction of enhanced maintenance locations (EMLs). He reported that there was an increase in the number of FSEs in the program over the past few years. Discussion followed regarding FSEs inspection frequencies. Mr. Jenkins described how FSEs are prioritized for inspection based on risk criteria and presented FSE compliance rates. He shared two locations, South Coast Plaza and Triangle Square, that are inspected frequently due to FOG - related spills and compliance issues. CAC Vice Chair Tou inquired about the compliance history of South Coast Plaza and Triangle Square. Mr. Jenkins stated that they have witnessed more consistent compliance with those two shopping centers. He discussed how turnover in property management can affect FOG maintenance and compliance. He explained EMLs and how they are addressed. He shared that EEC and the District have initiated more residential education for various areas experiencing high FOG accumulation. CAC Chair Lester noted that the residential FOG door hanger refers to the two -cart system. Mr. Carroll stated that residential cooking grease can be collected in a compostable bag and placed in the Organics Cart. He also shared that the District has a temporary collection site at the District Yard during the holiday season for residential cooking grease. COSTA MESA SANITARY DISTRICT PAGE 7 MINUTES OF THE CITIZENS ADVISORY COMMITTEE MEETING HELD NOVEMBER 13, 2024 District Engineer, Mark Esquer, stated that the residential FOG door hangers will be updated to reflect the three -cart system. Mr. Jenkins continued his presentation and discussed key program trends for public sanitary sewer overflows (SSOs) and FOG -related SSOs and program recommendations. There was no further discussion, and the report was received. C. CLOSING ITEMS Procedural: 1. Committee Member Comments CAC Member Brenneman thanked District staff for their community outreach, Eco Expo, and recognized the new landscaping at District Headquarters. She also expressed recognition for staffs efforts to educate the community on the three -cart system. CAC Chair Lester expressed admiration for Eco Expo and its booth demonstrations and giveaways. She inquired about the Orange Coast College (OCC) Recycling Center. CAC Vice Chair Tou provided an update on the OCC Recycling Center's application with CalReycle. Mr. Carroll stated that the District has no upcoming events. He encouraged the CAC to help inform the public about the District's temporary FOG collection site at the District Yard. CAC Chair Lester thanked the CAC for their participation and wished everyone a happy holiday. There was no further discussion. Procedural: 2. Board/Staff Comments None. COSTA MESA SANITARY DISTRICT PAGE 8 MINUTES OF THE CITIZENS ADVISORY COMMITTEE MEETING HELD NOVEMBER 13, 2024 Procedural: 3. Adjournment CAC Chair Lester adjourned the meeting at 7:19 p.m. and stated that the next CAC meeting is scheduled for January 8, 2025.