2025_01_13_special_meetingMonday, January 13, 2025
Board of Directors Special Meeting
Time: 9:00 a.m.
Location: Costa Mesa Sanitary District - 290 Paularino Ave., Costa Mesa, CA 92626
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The livestream of the meeting can be viewed by clicking the "Video" icon on this page (which will
be made available at the start of the meeting) or by visiting
www.youtube.com/CostaMesaSanitary.
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To participate in the meeting by computer:
1. Copy and past the following into your browser - https://us02web.zoom.us/join
2. Enter the Meeting ID number - 893 1990 3797
3. Click "Join."
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To join the meeting with a mobile device:
1. Download the Zoom app at the Google Play Store (for Android devices) or the App Store (for
Apple devices)
2. Open the Zoom app. Select "Join a Meeting."
3. Enter Zoom Meeting ID. Select "Join Meeting."
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To join the meeting by phone:
1. Call 1-669-900-6833.
2. You will be asked to enter the Meeting ID number. Dial 893 1990 3797#
3. Lastly, you will be asked to enter your Participant ID. Press the # symbol again to bypass this
step.
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Public Comments: Members of the public can submit any comments in real time during the
meeting or prior to the meeting in writing for the Board of Directors' consideration by sending
them to the District Clerk, Noelani Middenway, at nmiddenway@cmsdca.gov. Those comments will
be made part of the official public record of the meeting.
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Obtaining Agenda Materials: The public is entitled to copies of all documents that are made part
of the agenda packet. If any document or other writing pertaining to an agenda item is
distributed to all or a majority of the Board after the packet is prepared, a copy of that writing
may be obtained from the District Clerk's Office.
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In Compliance with ADA: Contact District Clerk, Noelani Middenway, at (949) 645-8400, 48 hours
prior to meeting if assistance is needed (28 CFR 35.102.35.104 ADA Title II).
A. OPENING ITEMS
Subject 1. Roll Call - (If absences occur, consider whether to deem those absences
excused based on facts presented for the absence – such determination shall
be the permission required by law.)
Meeting Jan 13, 2025 - Board of Directors Special Meeting
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Type Procedural
Michael Scheafer, President
Robert Ooten, Vice President
Arthur Perry, Secretary
Arlene Schafer, Vice Secretary
Nicole Wiltshire, Director
B. PUBLIC COMMENTS - This time has been set aside for persons in the
audience to make comments on items within the subject matter jurisdiction of
the Costa Mesa Sanitary District that are not listed on this agenda. Members of
the public will have the opportunity to address the Board of Directors about all
other items on this agenda at the time those items are considered. Under the
provisions of the Brown Act, the Board of Directors is prohibited from taking
action on oral requests but may refer the matter to staff or to a subsequent
meeting. The Board of Directors will respond after public comment has been
received. Please state your name. Each speaker will be limited to four (4)
continuous minutes.
Subject 1. Public Comments
Meeting Jan 13, 2025 - Board of Directors Special Meeting
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Type Procedural
C. ITEMS OF STUDY
To: Board of Directors
From: Scott Carroll, General Manager
Date: January 13, 2025
Subject: Preparing the FY 2025-30 Strategic Plan
Summary
A strategic plan outlines the direction an organization aims to pursue and helps establish realistic objectives and goals aligned with its
vision and mission. On June 22, 2020, the Board of Directors adopted the FY 2020-25 Strategic Plan, marking the most ambitious
initiative in the district's history. The plan encompassed eight strategic elements, 125 strategic goals, and detailed strategies for
achieving them. With the current plan concluding on June 30, 2025, it is time to develop a new strategic plan for the next five years.
Recommendation
That the Board of Directors provide comments and/or feedback for preparation of the FY 2025-30 Strategic Plan
Analysis
Staff is proposing the following schedule for adopting the FY 2025-30 Strategic Plan:
January 13, 2025 Board Special Meeting – Where are we now?
January – March 2025 – staff draft objectives and goals
April 8, 2025 Board Study Session – Board reviews, edits and comments on draft objectives and goals
May 14, 2025, Citizens Advisory Committee – CAC reviews, edits and comments on draft 2025-30 Strategic Plan
May 26, 2025, Board of Directors meeting – Board reviews draft plan.
June 10, 2025 Board Study Session – Board reviews final draft plan
June 23, 2025 Board of Directors meeting – Board adopts FY 2025-30 Strategic Plan
For today's meeting, staff will seek initial feedback from the Board on the SWOT (Strengths, Weaknesses, Opportunities, Threats)
analysis. This will be followed by a review of the district's current vision, mission statements, and core values to assess whether any
amendments are needed. Additionally, staff will request guidance from the Board on potential revisions to the Strategic Elements.
Legal Review
Not applicable.
Environmental Review
Developing a strategic plan is an administrative matter and is exempt from the requirements of the California Environmental Quality Act
(CEQA) (Public Resources Code Section 21000 et. seq.). Section 15300.4 of CEQA allows an agency while establishing its own
procedures “to list those specific activities which fall within each of the exempt classes”, and the District has adopted “CEQA Guidelines
and Implementing Procedures” that state on page 6 ”Projects” does not include …. C. Continuing administrative or maintenance
activities.”
Financial Review
There are no financial impacts to the district for preparing a strategic plan.
Public Notice Process
Copies of this report are on file and will be included with the complete agenda packet for the January 13, 2025 Special Board of
Directors meeting at District Headquarters and posted on the District’s website.
Alternative Actions
1. Direct staff to report back with more information.
Subject 1. Preparing the FY 2025-30 Strategic Plan
Meeting Jan 13, 2025 - Board of Directors Special Meeting
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Type Discussion
File Attachments
Where Are We Now.pptx (460 KB)
D. CLOSING ITEMS
Subject 1. Oral Communications and Director Comments
Meeting Jan 13, 2025 - Board of Directors Special Meeting
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Type
D. CLOSING ITEMS
Subject 2. Adjournment
Meeting Jan 13, 2025 - Board of Directors Special Meeting
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Type Procedural