Minutes - Board - 2024-11-25COSTA MESA SANITARY DISTRICT
MINUTES OF THE BOARD OF DIRECTORS REGULAR MEETING
NOVEMBER 25, 2024
Members present
Arlene Schafer, Art Perry, Bob Ooten, Brett Eckles, Mike Scheafer
Members absent
None
Staff present
Scott Carroll (General Manager), Noelani Middenway (District Clerk/Public
Information Officer), Alan Burns (District Counsel), Mark Esquer (District
Engineer), Angela Colunga (Management Analyst I)
Others present
David, District resident
Vicki Osborn, Municipal Water District of Orange County
Meeting called to order at 4:30 P.M.
A. OPENING ITEMS
Procedural: 1. Call to Order - President Scheafer
President Scheafer called the meeting to order at 4:30 P.M.
Procedural: 2. Pledge of Allegiance - President Scheafer
President Scheafer led the Pledge of Allegiance.
Procedural: 3. Invocation - Vice President Schafer
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Vice President Schafer led the Invocation.
Procedural: 4. Roll Call - (If absences occur, consider whether to deem those
absences excused based on facts presented for the absence — such determination
shall be the permission required by law.)
District Clerk & Public Information Officer, Noelani Middenway, conducted
roll call and noted that President Scheafer, Vice President Schafer, Secretary
Perry, Vice Secretary Ooten, and Director Eckles were present.
Procedural: S. Announcement of Late Communications - Unless directed otherwise
by the Board of Directors, all actions shall be based on/memorialized by the latest
document submitted as a late communication.
None.
Procedural: 6. Ceremonial Matters and Presentations
None.
B. PUBLIC COMMENTS
Procedural: 1. Public Comments
President Scheafer opened public comments. Hearing none, he closed public
comments.
F. CONSENT CALENDAR
Action (Consent):1. Approve Consent Calendar
Recommendation: That the Board of Directors approve the consent calendar as
presented.
Action (Consent): 2. Approve the Board of Directors Study Session Minutes of
October 8, 2024
Recommendation: That the Board of Directors approve the meeting minutes as
presented.
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MINUTES OF THE BOARD OF DIRECTORS REGULAR MEETING
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Action (Consent): 3. Approve the Board of Directors Regular Meeting Minutes of
October 28, 2024
Recommendation: That the Board of Directors approve the meeting minutes as
presented.
Action (Consent), Minutes: 4. Adopt Warrant Resolution No. CMSD 2025-05
Approving District Warrant Registers
Recommendation: That the Board of Directors adopt Warrant Resolution No. CMSD
2025-05 approving District warrants for the month of October in the amount of
$1,506,840.73.
Action (Consent), Minutes: S. Approve the Directors' Compensation and
Reimbursement of Expenses
Recommendation: That the Board of Directors approve the compensation and
reimbursement of expenses as presented.
Action (Consent): 6. Approve Payroll Transparency Disclosure for October 2024
Recommendation: That the Board of Directors approve and file the report.
Action (Consent): 7. Approve the Occupancy Count of 23,152 and Direct Staff to
Prepare a Warrant to CR&R Environmental Services for $394,804.11 in the
November 2024 Warrant Register for October 2024 Solid Waste Collection Services
Recommendation: That the Board of Directors:
1. Approve the occupancy count of 23,152; and
2. Direct staff to prepare a warrant to CR&R Environmental Services for
$394,804.11 in the November 2024 warrant register for October 2024 solid
waste collection services.
Action (Consent): 8. Approve the Preparation of a Warrant to CR Transfer for
$210,296.14 in the November 2024 Warrant Register for October 2024 Recycling
and Disposal Services
Recommendation: That the Board of Directors approve the preparation of a
warrant to CR Transfer in the amount of $210,296.14 in the November 2024
warrant register for October 2024 recycling and disposal services.
Action (Consent): 9. Receive and File October 2024 Organics Tonnage Report
Recommendation: That the Board of Directors receive and file the report.
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Action (Consent): 10. Receive and File October 2024 Contracts Signed by the
General Manager
Recommendation: That the Board of Directors receive and file this report.
Action (Consent):11. Investment Report for the Month of October 2024
Recommendation: That the Board of Directors approve the Investment Report for
the month of October 2024.
Action (Consent): 12. Receive and File October 2024 Solid Waste Diversion Report
Recommendation: That the Board of Directors receive and file the report.
Motion: To approve the Consent Calendar as presented.
Motion by Art Perry, second by Arlene Schafer.
Final Resolution: Motion Carries 5-0
Aye: Arlene Schafer, Art Perry, Bob Ooten, Brett Eckles, Mike Scheafer
No: None
Abstain: None
Not Present: None
There was no discussion.
D. PUBLIC HEARINGS
None at this time.
E. GENERAL MANAGER REPORTS
Action: 1. Public Review of Draft Multi Jurisdictional Hazard Mitigation Plan
(MJHMP)
Recommendation: That the Board of Directors:
1. Receive and file comments from the public about the Draft Multi -
Jurisdictional Hazard Mitigation Plan, including CMSD's Annex; and
2. Provide comments about the MJHMP and CMSD- s Annex.
General Manager, Scott Carroll, introduced the item. He discussed the
benefits of having an adopted Multi -Jurisdictional Hazard Mitigation Plan
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(MJHMP) and discussed the timeline of the MJHMP process. He introduced
Vicki Osborn, Director of Emergency Management for the Municipal Water
District of Orange County (MWDOC).
Ms. Osborn explained the purpose of the MJHMP and how it will help
agencies seek federal funding for pre and post hazard mitigation. She
discussed the importance of hazard mitigation and a local hazard mitigation
plan. She shared that there are 15 special districts participating in the
MJHMP. She discussed the various Federal Emergency Management Agency
(FEMA) grants for pre -disaster, flood, and hazard mitigation. She presented
the seven main goals of the MJHMP, and the types of hazards included in the
local hazard mitigation plans. She noted that the MJHMP is currently open
for public review and discussed the next steps for plan approval and
adoption.
Discussion followed regarding the cost of preparing the plan.
President Scheafer stated that a local hazard mitigation plan could help the
District respond to a sanitary sewer overflow (SSO).
Mr. Carroll stated that the District has developed emergency plans for SSOs.
He noted that if an SSO was caused by an earthquake or other natural
disaster, then the District could seek state or federal assistance.
Director Eckles inquired about cyber threats.
Ms. Osborn stated that the MJHMP covers natural disasters and that cyber
attacks are considered man-made issues. She shared that California
Governor's Office of Emergency Services (CalOES) has developed a task force
to address funding assistance for cyber-related issues.
Discussion followed regarding diesel generators.
Secretary Perry inquired about public feedback on the MJHMP.
Mr. Carroll shared that the Citizens Advisory Committee (CAC) has shared
feedback on the plan.
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Discussion followed regarding applying for federal funding for disaster aid.
Ms. Osborn stated that an adopted plan is required to seek mitigation
funding.
There was no further discussion, and the report was received.
Action: 2. Consider Authorizing Continuation of Resolution No. 2024-997
Confirming an Emergency to Replace Critical Infrastructure of the South Coast
Plaza Pump Station
Recommendation: That the Board of Directors approve:
1. Adopt Project #355 SCP Emergency Sewer Replacement at statutory exempt
under the California Environmental Quality Act (CEQA) (Public Resources
Code Section 21000 et. seq.) under Section 15269(b), Emergency Projects.
2. Approve authorizing continuation of Resolution No. 2024-997.
Mr. Carroll presented the item and provided a brief update on the
emergency work performed at the South Coast Plaza Pump Station.
Motion: To adopt Project #355 SCP Emergency Sewer Replacement at
statutory exempt under the California Environmental Quality Act (CEQA)
(Public Resources Code Section 21000 et. seq.) under Section 15269(b),
Emergency Projects.
Motion by Art Perry, second by Arlene Schafer.
Final Resolution: Motion Carries 5-0
Aye: Arlene Schafer, Art Perry, Bob Ooten, Brett Eckles, Mike Scheafer
No: None
Abstain: None
Not Present: None
Motion: To approve authorizing continuation of Resolution No. 2024-997.
Motion by Art Perry, second by Brett Eckles.
Final Resolution: Motion Carries 5-0
Aye: Arlene Schafer, Art Perry, Bob Ooten, Brett Eckles, Mike Scheafer
No: None
Abstain: None
Not Present: None
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Discussion followed regarding the estimated cost of the emergency work.
There was no further discussion.
F. ENGINEER'S REPORTS
Action, Receive and File:1. Receive and File the District Engineer's Monthly Report
and Capital Improvement Projects Status
Recommendation: The Board of Directors receive and file the Capital Improvement
Projects Status Report.
Mr. Esquer presented report details.
Discussion followed regarding the Harbor Pump Station and back-up battery
generators.
There was no further discussion, and the report was received.
G. TREASURER'S REPORTS
None at this time.
H. ATTORNEYS REPORTS
District Counselor, Alan Burns, discussed Assembly Bill (AB) 2257 and how it
will affect the Proposition 218 hearing process.
There was no further discussion.
I. LOCAL MEETINGS: In accordance with AB 1234 (Gov. Code 53232.3), a report is
required to be given by a Director for any meeting for which expense
reimbursement of any kind is provided. Note: For meetings for which the per diem
compensation is sought, the Operations Code provides that such compensation is
authorized for each days service rendered as a Director at the request of the Board
(not to exceed six days in one month), and certain meetings are specified as being
eligible as set forth in District Operations Code § 3.01.030. For meetings not so
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listed, the Board must approve the service for it to be eligible for the per day
compensation.
1. Orange County Sanitation District (OC San) - (President Ooten)
Vice Secretary Ooten stated that OC San discussed miscellaneous projects,
hazardous materials, and employee negotiations.
2. Santa Ana River Flood Protection Agency (SARFPA) - (Director Perry)
Secretary Perry stated that SARFPA discussed updates to the Prado Dam.
3. Independent Special Districts of Orange County (ISDOC) - (Secretary Schafer)
Vice President Schafer stated that ISDOC is trying to get more members to
attending their meetings and will be transitioning from online to in -person
meetings.
4. California Special Districts Association (CSDA) - (Secretary Schafer)
Vice President Schafer stated that CSDA is planning their 2025 conference.
5. Special District Risk Management Authority (SDRMA) - (Director Scheafer)
President Scheafer stated that SDRMA discussed investment reports and
legislative updates.
6.Other Meetings Qualifying for Reimbursement under CMSD Ordinance No. 55,
Operations Code Section 3.01.030
Vice President Schafer shared that she attended the OC San monthly
meeting.
President Scheafer shared that he attended an Orange County Council of
Governments (OCCOG) meeting, which discussed new rules and incentives
regarding electric building appliances.
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Vice Secretary Ooten shared that he attended a Water Advisory Committee
of Orange County (WACO) meeting, which discussed the Pure Water
Southern California program.
There was no further discussion.
T. OLD BUSINESS
None at this time.
K. NEW BUSINESS
None at this time.
L. ORAL COMMUNICATIONS AND DIRECTOR COMMENTS
Discussion: 1.Oral Communications and Director Comments
President Scheafer thanked Director Eckles for his service to the District.
Director Eckles thanked the Board.
The Board wished staff a Happy Thanksgiving.
Discussion followed regarding local city council elections.
There was no further discussion.
M. ADJOURN TO CLOSED SESSION
None at this time.
N. RECONVENE TO OPEN SESSION
None at this time.
0. CLOSING ITEMS
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Procedural: 1. Adjourn — The next meeting of the Costa Mesa Sanitary District
Board of Directors will be held on Monday, December 23, 2024.
President Scheafer adjourned the meeting at 5:25 p.m.
Art Perry
Secretary
ZA.4 ��
Mike Sche fer
President