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2024_11_25_boardMonday, November 25, 2024 Board of Directors Regular Meeting Time: 4:30 p.m. Location: Costa Mesa Sanitary District - 290 Paularino Ave., Costa Mesa, CA 92626 *** The livestream of the meeting can be viewed by clicking the "Video" icon on this page (which will be made available at the start of the meeting) or by visiting www.youtube.com/CostaMesaSanitary. *** To participate in the meeting by computer: 1. Copy and paste the following into your browser - https://us02web.zoom.us/join 2. Enter the Meeting ID number - 850 1825 3471 3. Click "Join." *** To join the meeting with a mobile device: 1. Download the Zoom app at the Google Play Store (for Android devices) or the App Store (for Apple devices) 2. Open the Zoom app. Select "Join a Meeting." 3. Enter Zoom Meeting ID. Select "Join Meeting." *** To join the meeting by phone: 1. Call 1-669-900-6833. 2. You will be asked to enter the Meeting ID number. Dial 850 1825 3471# 3. Lastly, you will be asked to enter your Participant ID. Press the # symbol again to bypass this step. *** Public Comments: Members of the public can submit any comments in real time during the meeting or prior to the meeting in writing for the Board of Directors' consideration by sending them to the District Clerk, Noelani Middenway, at nmiddenway@cmsdca.gov. Those comments will be made part of the official public record of the meeting. *** Obtaining Agenda Materials: The public is entitled to copies of all documents that are made part of the agenda packet. If any document or other writing pertaining to an agenda item is distributed to all or a majority of the Board after the packet is prepared, a copy of that writing may be obtained from the District Clerk's Office. *** In Compliance with ADA: Contact District Clerk, Noelani Middenway, at (949) 645-8400, 48 hours prior to meeting if assistance is needed (28 CFR 35.102.35.104 ADA Title II). A. OPENING ITEMS Subject :1. Call to Order - President Scheafer Meeting :Nov 25, 2024 - Board of Directors Regular Meeting Type :Procedural A. OPENING ITEMS Subject :2. Pledge of Allegiance - President Scheafer Meeting :Nov 25, 2024 - Board of Directors Regular Meeting Type :Procedural A. OPENING ITEMS Subject :3. Invocation - Vice President Schafer Meeting :Nov 25, 2024 - Board of Directors Regular Meeting Type :Procedural A. OPENING ITEMS Subject :4. Roll Call - (If absences occur, consider whether to deem those absences excused based on facts presented for the absence such determination shall be the permission required by law.) Meeting :Nov 25, 2024 - Board of Directors Regular Meeting Type :Procedural Public Content Michael Scheafer, President Arlene Schafer, Vice President Arthur Perry, Secretary Robert Ooten, Vice Secretary Brett Eckles, Director A. OPENING ITEMS Subject :5. Announcement of Late Communications - Unless directed otherwise by the Board of Directors, all actions shall be based on/memorialized by the latest document submitted as a late communication. Meeting :Nov 25, 2024 - Board of Directors Regular Meeting Type :Procedural A. OPENING ITEMS Subject :6. Ceremonial Matters and Presentations Meeting :Nov 25, 2024 - Board of Directors Regular Meeting Type :Procedural B. PUBLIC COMMENTS - This time has been set aside for persons in the audience to make comments on items within the subject matter jurisdiction of the Costa Mesa Sanitary District that are not listed on this agenda. Members of the public will have the opportunity to address the Board of Directors about all other items on this agenda at the time those items are considered. Under the provisions of the Brown Act, the Board of Directors is prohibited from taking action on oral requests but may refer the matter to staff or to a subsequent meeting. The Board of Directors will respond after public comment has been received. Please state your name. Each speaker will be limited to four (4) continuous minutes. Subject :1. Public Comments Meeting :Nov 25, 2024 - Board of Directors Regular Meeting Type :Procedural C. CONSENT CALENDAR - All matters listed on the consent calendar are considered to be routine and may be acted upon by one motion after public comment has been received. Only Board of Directors may pull an item for discussion. Reading of resolutions is waived and they will be adopted and numbered. Now is the time for those in the audience who wish to speak to items listed on the consent calendar. Each speaker will be limited to four (4) continuous minutes of comment on the consent calendar as a whole. Subject :1. Approve Consent Calendar Meeting :Nov 25, 2024 - Board of Directors Regular Meeting Type :Action (Consent) Recommended Action :That the Board of Directors approve the Consent Calendar as presented. Consent All matters listed on the consent calendar are considered to be routine and may be acted upon by one motion after public comment has been received. Only Board of Directors may pull an item for discussion. Reading of resolutions is waived and they will be adopted and numbered. Now is the time for those in the audience who wish to speak to items listed on the consent calendar. Each speaker will be limited to four (4) continuous minutes of comment on the consent calendar as a whole. C. CONSENT CALENDAR - All matters listed on the consent calendar are considered to be routine and may be acted upon by one motion after public comment has been received. Only Board of Directors may pull an item for discussion. Reading of resolutions is waived and they will be adopted and numbered. Now is the time for those in the audience who wish to speak to items listed on the consent calendar. Each speaker will be limited to four (4) continuous minutes of comment on the consent calendar as a whole. Subject :2. Approve the Board of Directors Study Session Minutes of October 8, 2024 Meeting :Nov 25, 2024 - Board of Directors Regular Meeting Type :Action (Consent), Minutes Recommended Action :That the Board of Directors approve the meeting minutes as presented. Public Content To: Board of Directors Via: Scott Carroll, General Manager From: Angela Colunga, Management Analyst I Date: November 25, 2024 Subject: Approve the Board of Directors Study Session Minutes ofOctober 8, 2024 Summary The recorded minutes of the October 8, 2024Board of Directors Study Session are hereby submitted to the Board of Directors for review and approval. Analysis Attached to the staff report are the minutes for the Board of Directors Study Session onOctober 8, 2024. Staff Recommendation That the Board of Directors approve the meeting minutes as presented. Legal Review Not applicable. Environmental Review Consideration of public meeting minutesis an administrative matter and is exempt from the requirements of the California Environmental Quality Act (CEQA) (Public Resources Code Section 21000 et. seq.). Section 15300.4 of CEQA allows an agency while establishing its own procedures to list those specific activities which fall within each of the exempt classes, and the District has adopted CEQA Guidelines and Implementing Procedures that state on page 6 Projects does not include . C. Continuing administrative or maintenance activities. Financial Review Not applicable. Public Notice Process Copies of this report are on file and will be included in the complete agenda packet for the November 25, 2024Board of Directors Regular Meeting at District Headquarters and posted on the Districts website. Alternative Actions 1. Do not approve the meeting minutes as presented. 2. Direct staff to report back with more information. File Attachments minutes_2024_10_08_ss.pdf (176 KB) Consent All matters listed on the consent calendar are considered to be routine and may be acted upon by one motion after public comment has been received. Only Board of Directors may pull an item for discussion. Reading of resolutions is waived and they will be adopted and numbered. Now is the time for those in the audience who wish to speak to items listed on the consent calendar. Each speaker will be limited to four (4) continuous minutes of comment on the consent calendar as a whole. C. CONSENT CALENDAR - All matters listed on the consent calendar are considered to be routine and may be acted upon by one motion after public comment has been received. Only Board of Directors may pull an item for discussion. Reading of resolutions is waived and they will be adopted and numbered. Now is the time for those in the audience who wish to speak to items listed on the consent calendar. Each speaker will be limited to four (4) continuous minutes of comment on the consent calendar as a whole. Subject :3. Approve the Board of Directors Regular Meeting Minutes of October 28, 2024 Meeting :Nov 25, 2024 - Board of Directors Regular Meeting Type :Action (Consent), Minutes Recommended Action :That the Board of Directors approve the meeting minutes as presented. Public Content To: Board of Directors Via: Scott Carroll, General Manager From: Angela Colunga, Management Analyst I Date: November 25, 2024 Subject: Approve the Board of Directors Regular Meeting Minutes of October 28, 2024 Summary The recorded minutes of the October 28, 2024Board of Directors Regular Meetingare hereby submitted to the Board of Directors for review and approval. Staff Recommendation That the Board of Directors approve the meeting minutes as presented. Analysis Attached to the staff report are the minutes for the Board of Directors Regular Meeting ofOctober 28, 2024. Legal Review Not applicable. Environmental Review Consideration of public meeting minutesis an administrative matter and is exempt from the requirements of the California Environmental Quality Act (CEQA) (Public Resources Code Section 21000 et. seq.). Section 15300.4 of CEQA allows an agency while establishing its own procedures to list those specific activities which fall within each of the exempt classes, and the District has adopted CEQA Guidelines and Implementing Procedures that state on page 6 Projects does not include . C. Continuing administrative or maintenance activities. Financial Review Not applicable. Public Notice Process Copies of this report are on file and will be included in the complete agenda packet for theNovember 25, 2024Board of Directors Regular Meeting at District Headquarters and posted on the Districts website. Alternative Actions 1. Do not approve the meeting minutes as presented. 2. Direct staff to report back with more information. File Attachments minutes_2024_10_28_rm.pdf (203 KB) Consent All matters listed on the consent calendar are considered to be routine and may be acted upon by one motion after public comment has been received. Only Board of Directors may pull an item for discussion. Reading of resolutions is waived and they will be adopted and numbered. Now is the time for those in the audience who wish to speak to items listed on the consent calendar. Each speaker will be limited to four (4) continuous minutes of comment on the consent calendar as a whole. C. CONSENT CALENDAR - All matters listed on the consent calendar are considered to be routine and may be acted upon by one motion after public comment has been received. Only Board of Directors may pull an item for discussion. Reading of resolutions is waived and they will be adopted and numbered. Now is the time for those in the audience who wish to speak to items listed on the consent calendar. Each speaker will be limited to four (4) continuous minutes of comment on the consent calendar as a whole. Subject :4. Adopt Warrant Resolution No. CMSD 2025-05 Approving District Warrant Registers Meeting :Nov 25, 2024 - Board of Directors Regular Meeting Type :Action (Consent) Budgeted :Yes Recommended Action :That the Board of Directors adopt Warrant Resolution No. CMSD 2025-05 approving District warrants for the month of October in the amount of $1,506,840.73. Public Content To:Board of Directors Via: Scott Carroll, General Manager From: Amanda Doan, Accounting Clerk Date: November 25, 2024 Subject:Adopt Warrant Resolution No. CMSD 2025-05 Approving District Warrant Registers Summary Attached is the Warrant Resolution, which ratifies the payment of certain claims and demands and specifies the funds from which they were paid. Recommendation That the Board of Directors adopt Warrant Resolution No. CMSD 2025-05 approving District warrants for the month of October in the amount of $1,506,840.73. Analysis Attached is the Warrant Resolution, which ratifies the payment of certain claims and demands and specifies the funds from which they were paid. Legal Review Not Applicable. Environmental Review Subject activity is exempt from the requirements of the California Environmental Quality Act (CEQA) (Public Resources Code Section 21000 et. seq.). Section 15300.4 of CEQA allows an agency while establishing its own procedures "to list those specific activities which fall within each of the exempt classes", and the District has adopted "CEQA Guidelines and Implementing Procedures" that state on page 6 "Projects" does not include .... C. Continuing administrative or maintenance activities." Financial Review Sufficient funds are available in the adopted budget. Public Notice Process Copies of this report are on file and will be included with the complete agenda packet for the November 25, 2024 Board of Directors Regular meeting at District Headquarters and posted on the District's website www.cmsdca.gov Alternative Actions Refer item back to staff with further instructions. File Attachments WARRANT RESO 2025-05.pdf (6,738 KB) Consent All matters listed on the consent calendar are considered to be routine and may be acted upon by one motion after public comment has been received. Only Board of Directors may pull an item for discussion. Reading of resolutions is waived and they will be adopted and numbered. Now is the time for those in the audience who wish to speak to items listed on the consent calendar. Each speaker will be limited to four (4) continuous minutes of comment on the consent calendar as a whole. C. CONSENT CALENDAR - All matters listed on the consent calendar are considered to be routine and may be acted upon by one motion after public comment has been received. Only Board of Directors may pull an item for discussion. Reading of resolutions is waived and they will be adopted and numbered. Now is the time for those in the audience who wish to speak to items listed on the consent calendar. Each speaker will be limited to four (4) continuous minutes of comment on the consent calendar as a whole. Subject :5. Approve the Directors' Compensation and Reimbursement of Expenses Meeting :Nov 25, 2024 - Board of Directors Regular Meeting Type :Action (Consent) Recommended Action :That the Board of Directors approve the compensation and reimbursement of expenses as presented. Public Content To: Board of Directors Via: Scott Carroll, General Manager From: Noelani Middenway, District Clerk/Public Information Officer Date: November 25, 2024 Subject:Directors' Compensation and Reimbursement of Expenses Summary The Directors' Compensation and Reimbursement of Expensesare hereby submitted to the Board of Directors for review and approval. Analysis Attached to the staff report are the Directors' Compensation and Reimbursement of Expenses. Staff Recommendation That the Board of Directors approve the compensation and reimbursement of expenses as presented. Legal Review Not applicable. Environmental Review Consideration of the compensation and reimbursement of expensesis an administrative matter and is exempt from the requirements of the California Environmental Quality Act (CEQA) (Public Resources Code Section 21000 et. seq.). Section 15300.4 of CEQA allows an agency while establishing its own procedures to list those specific activities which fall within each of the exempt classes, and the District has adopted CEQA Guidelines and Implementing Procedures that state on page 6. "Projects does not include . C. Continuing administrative or maintenance activities. Financial Review Not applicable. Public Notice Process Copies of this report are on file and will be included in the complete agenda packet for the November 25, 2024 Board of Directors Meeting at District Headquarters and posted on the Districts website. Alternative Actions 1. Do not approve the compensation and reimbursement of expenses as presented. 2. Direct staff to report back with more information. Consent All matters listed on the consent calendar are considered to be routine and may be acted upon by one motion after public comment has been received. Only Board of Directors may pull an item for discussion. Reading of resolutions is waived and they will be adopted and numbered. Now is the time for those in the audience who wish to speak to items listed on the consent calendar. Each speaker will be limited to four (4) continuous minutes of comment on the consent calendar as a whole. C. CONSENT CALENDAR - All matters listed on the consent calendar are considered to be routine and may be acted upon by one motion after public comment has been received. Only Board of Directors may pull an item for discussion. Reading of resolutions is waived and they will be adopted and numbered. Now is the time for those in the audience who wish to speak to items listed on the consent calendar. Each speaker will be limited to four (4) continuous minutes of comment on the consent calendar as a whole. Subject :6. Approve Payroll Transparency Disclosure for October 2024 Meeting :Nov 25, 2024 - Board of Directors Regular Meeting Type :Action (Consent) Fiscal Impact :Yes Budgeted :Yes Recommended Action :That the Board of Directors approve and file the report. Public Content To: Board of Directors Via: Scott Carroll, General Manager From: Amanda Doan, Accounting Clerk Date: November 25, 2024 Subject:Approve Payroll Transparency Disclosure for October 2024 Summary Attached is the Payroll General Ledger Distribution Report summarizing each payroll during the month. Recommendation That the Board of Directors approve and file the report. Analysis Attached is the Payroll General Ledger Distribution Report summarizing each payroll during the month. Legal Review Not Applicable. Environmental Review Subject activity is exempt from the requirements of the California Environmental Quality Act (CEQA) (Public Resources Code Section 21000 et. seq.). Section 15300.4 of CEQA allows an agency while establishing its own procedures "to list those specific activities which fall within each of the exempt classes", and the District has adopted "CEQA Guidelines and Administrative Content Executive Content Implementing Procedures" that state on page 6 "Projects" does not include .... C. Continuing administrative or maintenance activities." Financial Review Sufficient funds are available in the adopted budget. Public Notice Process Copies of this report are on file and will be included with the complete agenda packet for the November 25, 2024 Board of Directors Regular meeting at District Headquarters and posted on the District's website www.cmsdca.gov. Alternative Actions Refer item back to staff with further instructions. File Attachments Payroll Transparency Disclosure October 2024.pdf (213 KB) Consent All matters listed on the consent calendar are considered to be routine and may be acted upon by one motion after public comment has been received. Only Board of Directors may pull an item for discussion. Reading of resolutions is waived and they will be adopted and numbered. Now is the time for those in the audience who wish to speak to items listed on the consent calendar. Each speaker will be limited to four (4) continuous minutes of comment on the consent calendar as a whole. C. CONSENT CALENDAR - All matters listed on the consent calendar are considered to be routine and may be acted upon by one motion after public comment has been received. Only Board of Directors may pull an item for discussion. Reading of resolutions is waived and they will be adopted and numbered. Now is the time for those in the audience who wish to speak to items listed on the consent calendar. Each speaker will be limited to four (4) continuous minutes of comment on the consent calendar as a whole. Subject :7. Approve the Occupancy Count of 23,152 and Direct Staff to Prepare a Warrant to CR&R Environmental Services for $394,804.11 in the November 2024 Warrant Register for October 2024 Solid Waste Collection Services. Meeting :Nov 25, 2024 - Board of Directors Regular Meeting Type :Action (Consent) Recommended Action :That the Board of Directors: 1. Approve the Occupancy Count of 23,152; and 2. Direct staff to prepare a warrant to CR&R Environmental Services for $394,804.11 in the November 2024 warrant register for October 2024 solid waste collection services. Public Content To: Board of Directors Via: Scott Carroll, General Manager From: Angela Colunga, Management Analyst I Date: November 25, 2024 Subject: Approve the Occupancy Count of 23,152 and Direct Staff to Prepare a Warrant to CR&R Environmental Services for $394,804.11in the November 2024 Warrant Register for October 2024 Solid Waste Collection Services. Summary The District's monthly payment to CR&R Environmental Services (CR&R) for solid waste collection services is calculated by multiplying the set occupancy rate by the occupancy count, approved each month by the Board of Directors. The current occupancy rate is $17.0527 and the October 2024 occupancy count presented to the Board of Directors is 23,152, for a total payment of $394,804.11. Recommendation That the Board of Directors: 1. Approve the Occupancy Count of 23,152; and 2. Direct staff to prepare a warrant to CR&R Environmental Services for $394,804.11 in the November 2024 warrant register for October 2024 solid waste collection services. Analysis The occupancy count is the number of active units in the District's jurisdiction receiving solid waste collection services. The occupancy rate approved by the Board of Directors with the Second Amendment to the Agreement with CR&R on August 26, 2024, effective October 1, 2024, is $17.0527. The District pays CR&R $17.0527 per occupant, per month for solid waste collection services. The occupancy count is increased or decreased monthly for new residential developments and demolitions. As of October 31, 2024, the District's occupancy count was 23,152 with 4 new accounts added since the last billing period. The occupancy count approved by the Board of Directors for September 2024 was 23,148. The District's payment to CR&R is calculated by multiplying the occupancy count by the occupancy rate. The payment calculatio n for October 2024 is included below. Occupancy Count X Occupancy Rate =Payment to CR&R 23,152 $17.0527 $394,804.11 District staff will continue to track the number of new and removed service addresses. Legal Review Not applicable. Environmental Review Consideration of the occupancy count is an administrative matter and is exempt from the requirements of the California Environmental Quality Act (CEQA) (Public Resources Code Section 21000 et. seq.). Section 15300.4 of CEQA allows an agency while establishing its own procedures "to list those specific activities which fall within in each of the exempt classes," and the District has adopted "CEQA Guidelines and Implementing Procedures" that state on page 6 "Projects" does not include... C. Continuing administration or maintenance activities. Financial Review Sufficient funds are available in the adopted FY 2024-25 budget. Public Notice Process Copies of this report are on file and will be included with the complete agenda packet for the November 25, 2024, Board of Directors Meeting held at 290 Paularino Avenue and posted on the District's website at www.cmsdca.gov. Alternative Actions Refer item back to staff with further instructions. File Attachments October 2024 Occupancy Report.pdf (225 KB) Consent All matters listed on the consent calendar are considered to be routine and may be acted upon by one motion after public comment has been received. Only Board of Directors may pull an item for discussion. Reading of resolutions is waived and they will be adopted and numbered. Now is the time for those in the audience who wish to speak to items listed on the consent calendar. Each speaker will be limited to four (4) continuous minutes of comment on the consent calendar as a whole. C. CONSENT CALENDAR - All matters listed on the consent calendar are considered to be routine and may be acted upon by one motion after public comment has been received. Only Board of Directors may pull an item for discussion. Reading of resolutions is waived and they will be adopted and numbered. Now is the time for those in the audience who wish to speak to items listed on the consent calendar. Each speaker will be limited to four (4) continuous minutes of comment on the consent calendar as a whole. Subject :8. Approve the Preparation of a Warrant to CR Transfer for $210,296.14 in the November 2024 Warrant Register for October 2024 Recycling and Disposal Services Meeting :Nov 25, 2024 - Board of Directors Regular Meeting Type :Action (Consent) Recommended Action :That the Board of Directors approve the preparation of a warrant to CR Transfer for $210,296.14 in the November 2024 warrant register for October 2024 recycling and disposal services. Public Content To: Board of Directors Via: Scott Carroll, General Manager From: Angela Colunga, Management Analyst I Date: November 25, 2024 Subject: Approve the preparation of a warrant to CR Transfer for $210,296.14in the November 2024 warrant register for October 2024 recycling and disposal services Summary The District pays CR Transfer monthly for landfill disposal, recycling processing, and organic waste diversion to an anaerobic digestion facility to be recycled into renewable natural gas to fuel the solid waste collection trucks or to be processed into compost. Recommendation That the Board of Directors approve the preparation of a warrant to CR Transfer for $210,296.14in the November 2024 warrant register for October 2024 recycling and disposal services. Analysis The following chart outlines the total tonnage and payments due for residential landfill, recycling, and organic waste collection in Costa Mesa and Newport Beach during October 2024. The tonnage rates approved by the Board of Directors with the Second Amendment to the Agreement with CR&R on August 26, 2024 , effective October 1, 2024 ,is $61.19 per ton for landfill disposal, $ 84.19 per ton for organics recycling, and$15.27 for recycling services. Type of Waste Invoice No.Tonnage Rate Amount Billed Landfill Waste - Newport Beach 46156 51.91 $61.19 $3,176.37* Landfill Waste - Costa Mesa 46155 2,327.68 $61.19 $142,431.33* Total Landfill Waste $145,607.70 Organics 46190 733.35 $84.19 $61,740.74* Total Organics $61,740.74 Recycling 46198 193.04 $15.27 $2,947.70* Total Recycling $2,947.70 Grand Total $210,296.14 *Due to weight ticket calculation rounding, some invoice totals may be off by a few cents. Legal Review Not applicable. Environmental Review Consideration of the CR Transfer warrant is an administrative matter and is exempt from the requirements of the California Environmental Quality Act (CEQA) (Public Resources Code Section 21000 et. seq.). Section 15300.4 of CEQA allows an agency while establishing its own procedures "to list those specific activities which fall within each of the exempt classes," and the District has adopted "CEQA Guidelines and Implementing Procedures" that state on page 6 "Projects" does not include... C. Continuing administrative or maintenance activities. Financial Review Sufficient funds are available in the adopted FY 2024-25 budget. Public Notice Process Copies of this report are on file and will be included with the complete agenda packet for the November 25, 2024, Board of Directors Meeting held at 290 Paularino Avenue and posted on the District's website at www.cmsdca.gov. Alternative Actions Refer item back to staff with further instructions. Consent All matters listed on the consent calendar are considered to be routine and may be acted upon by one motion after public comment has been received. Only Board of Directors may pull an item for discussion. Reading of resolutions is waived and they will be adopted and numbered. Now is the time for those in the audience who wish to speak to items listed on the consent calendar. Each speaker will be limited to four (4) continuous minutes of comment on the consent calendar as a whole. C. CONSENT CALENDAR - All matters listed on the consent calendar are considered to be routine and may be acted upon by one motion after public comment has been received. Only Board of Directors may pull an item for discussion. Reading of resolutions is waived and they will be adopted and numbered. Now is the time for those in the audience who wish to speak to items listed on the consent calendar. Each speaker will be limited to four (4) continuous minutes of comment on the consent calendar as a whole. Subject :9. Receive and File October 2024 Organics Tonnage Report Meeting :Nov 25, 2024 - Board of Directors Regular Meeting Type :Action (Consent) Recommended Action :That the Board of Directors receive and file this report. Public Content To: Board of Directors Via: Scott Carroll, General Manager From: Angela Colunga, Management Analyst I Date: November 25, 2024 Subject: Receive and File October 2024 Organics Tonnage Report Summary In October 2024, CR&R collected 733.35tons of organic waste and recycled 699.58tons of organic waste. Recommendation That the Board of Directors receive and file this report. Analysis The chart below outlines the total organic waste tonnage collected from the organics program and the tons recycled and landfilled. A graph depicting the total tonnage of organic waste collected during each month of the last five fiscal years is attached to this report. FY 2024-25 Organics Month Recycled Landfilled Total Collected July 814.05 39.29 853.34 August 792.62 38.26 830.88 September 645.77 31.17 676.94 October 699.58 33.77 733.35 Legal Review Not applicable. Environmental Review Consideration of the Organics Tonnage Report is an administrative matter and is exempt from the requirements of the California Environmental Quality Act (CEQA) (Public Resources Code Section 21000 et. seq.). Section 15300.4 of CEQA allows an agency while establishing its own procedures "to list those specific activities which fall within each of the exempt classes," and the District has adopted "CEQA Guidelines and Implementing Procedures" that state on page 6 "Projects" does not include... C. Continuing administrative or maintenance activities. Financial Review Not applicable. Public Notice Process Copies of this report are on file and will be included with the complete agenda packet for the November 25, 2024 Board of Directors Meeting held at 290 Paularino Avenue and posted on the District's website at www.cmsdca.gov. Alternative Actions Refer item back to staff with further instructions. File Attachments Organics_Tonnage_Oct_2024.pdf (573 KB) Consent All matters listed on the consent calendar are considered to be routine and may be acted upon by one motion after public comment has been received. Only Board of Directors may pull an item for discussion. Reading of resolutions is waived and they will be adopted and numbered. Now is the time for those in the audience who wish to speak to items listed on the consent calendar. Each speaker will be limited to four (4) continuous minutes of comment on the consent calendar as a whole. C. CONSENT CALENDAR - All matters listed on the consent calendar are considered to be routine and may be acted upon by one motion after public comment has been received. Only Board of Directors may pull an item for discussion. Reading of resolutions is waived and they will be adopted and numbered. Now is the time for those in the audience who wish to speak to items listed on the consent calendar. Each speaker will be limited to four (4) continuous minutes of comment on the consent calendar as a whole. Subject :10. Receive and File September 2024 Contracts Signed by the General Manager Meeting :Nov 25, 2024 - Board of Directors Regular Meeting Type :Action (Consent) Fiscal Impact :No Budgeted :Yes Recommended Action :That the Board of Directors receive and file this report. Public Content To: Board of Directors From: Scott Carroll, General Manager Date: November 25, 2024 Subject:Receive and File September 2024 Contracts Signed by the General Manager Summary At the January 24, 2019Board of Directors meeting, the Board directed the General Manager to submit a list of contracts he signed during the previous month.Below are the contracts he signed in the monthsof October 2024. Recommendation That the Board of Directors receive and file this report Analysis The following contracts/agreements were signed by the general manager in October 2024 Contracts/Agreements 1.(signed in September) - Project #350. Demolishing Hitchcrafter building to improve storage space at Rob Hamers UBD, Inc. Yard. Cost: $93,777. 2.- Project #355. Geotechnical services for emergency sewer replacement at South Coast Plaza Pump Converse Consultants Station. Cost. $24,093 Purchase Orders 1. Geotab USA, Inc. - Procuring and installing GPS and dash cameras in CMSD's fleet. Cost: 8,241.76 Legal Review Not applicable Environmental Review Providing the Board of Directors a monthly list of contracts signed by the General Manager is anadministrative matterthat will not result in direct or indirect physical changes in the environment and isnot considered a "project". Financial Review There is adequate funding in the budget to perform the contract services mentioned above. Public Notice Process Copies of this report are on file and will be included with the entire agenda packet for the November 25, 2024 Board of Directors meetingat District Headquarters and on District website atwww.cmsdca.gov Alternative Actions 1. Direct staff to report back with more information. Consent All matters listed on the consent calendar are considered to be routine and may be acted upon by one motion after public comment has been received. Only Board of Directors may pull an item for discussion. Reading of resolutions is waived and they will be adopted and numbered. Now is the time for those in the audience who wish to speak to items listed on the consent calendar. Each speaker will be limited to four (4) continuous minutes of comment on the consent calendar as a whole. C. CONSENT CALENDAR - All matters listed on the consent calendar are considered to be routine and may be acted upon by one motion after public comment has been received. Only Board of Directors may pull an item for discussion. Reading of resolutions is waived and they will be adopted and numbered. Now is the time for those in the audience who wish to speak to items listed on the consent calendar. Each speaker will be limited to four (4) continuous minutes of comment on the consent calendar as a whole. Subject :11. Investment Report for the Month of October 2024 Meeting :Nov 25, 2024 - Board of Directors Regular Meeting Type :Action (Consent) Recommended Action :That the Board of Directors approve the Investment Report for the month of October 2024. Goals :8.0 Finance Public Content To: Board of Directors From: Marc Davis, District Treasurer Date: November 25, 2024 Subject: Approve the Investment Report for the Month of October 2024 Summary Attached is the Investment Report for the month of October 2024. As required by the District's Statement of Investment Policy, the Investment Report delineates all investment activity during the month. Recommendation That the Board of Directors approve the Investment Report for the month of October 2024. Analysis This report lists the types of securities held in the District's portfolio, the institutions from which the securities were purchased, maturity dates and interest rates as of October 31, 2024. The District's investments are in compliance with the Statement of Investment Policy adopted by the Board at the June 24, 2024 regular meeting, as well as the California Government Code. The market values in this report were provided by our third party custodian, Pershing, LLC, except for the Local Agency Investment Fund (LAIF). The market value of LAIF was provided by the State Treasurer's Office. It does not represent the value of the underlying securities within the pool, but rather the par or cost amount, which is the amount the District is entitled to withdraw. This reporting practice is consistent with industry standard practices for similar funds. The weighted average stated rate of return (current yield) for the District's investment portfolio as of October 31, 2024, was 2.544%. The yield to maturity of the portfolio was 2.544%. The District's weighted average interest rate was 197 basis points (1.974%) below the LAIF average monthly rate of 4.518% for the month of October 2024. The weighted average number of days to maturity for the District's total portfolio was 405 days (1.11 years). The duration of the underlying securities in LAIF as of October 31, 2024 was 257 days. The District's investment portfolio is in compliance with its liquidity limitations, which requires that a minimum of 20.00% of the portfolio must mature within one year. The percentage of the portfolio maturing in one year or less as of October 31, 2024 was 60.19%. The District has adequate cash reserves necessary to meet its obligations for the next six months. A majority of the District's cash and investments is reserved or set aside for specific purposes. A description of the various classifications of the District's cash and investments are as follows: :Solid Waste Fund - Equal to 30% of the operations budget of the Solid Waste Fund per Operations CodeOperating Reserve Section 4.030.020. The Operating Reserve can only be accessed with prior Board approval. - Equal to 5 months of budgeted operating expenses for the fiscal year toDesignated for Revenue Dry Period cover the cash deficit during the period in which the District does not receive any of its annual charges from the County of Orange. The revenue dry period is from June through October. - Remaining available cash, which is currently used for rate stabilization and payment of organicsUndesignated recycling costs. :Wastewater Fund - Equal to 25% of the operations budget of the Wastewater Fund per Operations CodeOperating Reserve Section 4.030.020. The Operating Reserve can only be accessed with prior Board approval. - Set aside for capital improvement projects approved and budgeted by the Board,Reserved for Capital Outlay but which have not yet been completed. - Equal to 5 months of budgeted operating expenses for the fiscal year toDesignated for Revenue Dry Period cover the cash deficit during the period in which the District does not receive any of its annual charges from the County of Orange. The revenue dry period is from June through October. - Remaining available cash, which is available to be appropriated by the Board.Undesignated - Collection of fixture fees which is a restricted revenue source and can only be used for newFacilities Revolving Fund sewer facilities. - Accumulation of funds for replacement of vehicles, equipment and computers.Asset Replacement Fund - Accumulation of funds in accordance with the asset management model for long-termAsset Management Fund replacement of sewer pipes and related infrastructure. Legal Review Legal review is not required. Environmental Review Subject activity is exempt from the requirements of the California Environmental Quality Act (CEQA) (Public Resources Code Section 21000 et. seq.). Section 15300.4 of CEQA allows an agency while establishing its own procedures "to list those specific activities which fall within each of the exempt classes," and the District has adopted "CEQA Guidelines and Implementing Procedures" that state on page 6, "Projects" does not include...C. Continuing administrative or maintenance activities. Financial Review The portfolio was budgeted to earn an average rate of 1.487% for the year ending June 30, 2025. Through October 31, 2024, the portfolio has earned a weighted average interest rate of 2.697%. Public Notice Process Copies of this report are on file and will be included with the entire agenda packet for the November 25, 2024 Joint Board of Directors and Citizens Advisory Committee meeting at District Headquarters (290 Paularino Avenue) and on the District's website at www.cmsdca.gov. Alternative Actions Refer the matter back to staff. File Attachments Investment Report - October 2024.pdf (452 KB) Consent All matters listed on the consent calendar are considered to be routine and may be acted upon by one motion after public comment has been received. Only Board of Directors may pull an item for discussion. Reading of resolutions is waived and they will be adopted and numbered. Now is the time for those in the audience who wish to speak to items listed on the consent calendar. Each speaker will be limited to four (4) continuous minutes of comment on the consent calendar as a whole. C. CONSENT CALENDAR - All matters listed on the consent calendar are considered to be routine and may be acted upon by one motion after public comment has been received. Only Board of Directors may pull an item for discussion. Reading of resolutions is waived and they will be adopted and numbered. Now is the time for those in the audience who wish to speak to items listed on the consent calendar. Each speaker will be limited to four (4) continuous minutes of comment on the consent calendar as a whole. Subject :12. Receive and File October 2024 Solid Waste Diversion Report Meeting :Nov 25, 2024 - Board of Directors Regular Meeting Type :Action (Consent) Recommended Action :That the Board of Directors receive and file this report. Public Content To: Board of Directors Via: Scott Carroll, General Manager From: Angela Colunga, Management Analyst I Date: November 25, 2024 Subject: Receive and File October 2024 Solid Waste Diversion Report Summary In October 2024, CR&R collected 3,112.94 tons of solid waste and recycled 1,891.66 tons of solid waste. Recommendation That the Board of Directors receive and file this report. Analysis For the current fiscal year to date, the District's diversion rate is 60.88%. A tonnage summary for the past 20 fiscal years is attached to this report. Legal Review Not applicable. Environmental Review Consideration of the Solid Waste Diversion Report is an administrative matter and is exempt from the requirements of the California Environmental Quality Act (CEQA) (Public Resources Code Section 21000 et. seq.). Section 15300.4 of CEQA allows an agency while establishing its own procedures "to list those specific activities which fall within each of the exempt classes," and the District has adopted "CEQA Guidelines and Implementing Procedures" that state on page 6 "Projects" does not include... C. Continuing administrative or maintenance activities. Financial Review Not applicable. Public Notice Process Copies of this report are on file and will be included with the complete agenda packet for the November 25, 2024 Board of Directors Meeting held at 290 Paularino Avenue and posted on the District's website at www.cmsdca.gov. Alternative Actions Refer item back to staff with further instructions. File Attachments Tonnage_Summary_Oct_2024.pdf (463 KB) Consent All matters listed on the consent calendar are considered to be routine and may be acted upon by one motion after public comment has been received. Only Board of Directors may pull an item for discussion. Reading of resolutions is waived and they will be adopted and numbered. Now is the time for those in the audience who wish to speak to items listed on the consent calendar. Each speaker will be limited to four (4) continuous minutes of comment on the consent calendar as a whole. E. GENERAL MANAGER'S REPORTS Subject :1. Public Review of Draft Multi-Jurisdictional Hazard Mitigation Plan (MJHMP) Meeting :Nov 25, 2024 - Board of Directors Regular Meeting Type :Action Recommended Action :That the Board of Directors: 1. Receive and file comments from the public about the Draft Multi-Jurisdictional Hazard Mitigation Plan, including CMSD's Annex; and 2. Provide comments about the MJHMP and CMSD's Annex. Goals :3.0 Emergency Preparedness Public Content To: Board of Directors From: Scott Carroll, General Manager Date: November 25, 2024 Subject:Public Review of Draft Multi-Jurisdictional Hazard Mitigation Plan (MJHMP) Summary The Costa Mesa Sanitary District is joining the Multi-Jurisdictional Hazard Mitigation Plan, which is a long-term strategy that helps local governments reduce the impact of disasters on people, property and the environment.The plan aims to break the cycle of disaster damage and reconstruction by identifying natural disaster risks and vulnerabilities, and then developing strategies to protect people and property from similar events. Adopted hazard mitigation plans are required by the Federal Emergency Management Agency (FEMA) to be eligible to receive federal grant funds from the agency. Staff will be seeking hazard mitigation grant funds from FEMA to help finance Project No. 341, Elden Pump Station Forcemain Redundancy Project, but first the district needs an adopted hazard mitigation plan. On August 26, 2024, the Board of Directors directed staff to begin engaging with members of the public about the MJHMP and allow them opportunities to provide feedback about the plan. Soon after August 26, a page was created on CMSD'swebsite dedicated to the plan. On the page is an online survey link members of the public are encouraged to complete. In addition, staff engaged with with public on social media outlets and in CMSD's quarterly newsletter, which was mailed to over 23,000 homes. See attachments. The draft MJHMP along with CMSD's Annex to the Plan are now complete and ready for public review and comment. Recommendation That the Board of Directors: 1. Receive and file comments from the public about the Draft Multi-Jurisdictional Hazard Mitigation Plan, including CMSD's Annex; and 2. Provide comments about the MJHMP and CMSD's Annex. Analysis The Water Emergency Response of Orange County (WEROC) is coordinating the multi-jurisdiction project that will update the group'sMulti-Jurisdictional Hazard Mitigation Plan (MJHMP), which will be the strategic plan to assess and reduce the threats that our communities face from current and future hazard conditions. Based on preliminary discussions, these hazards include: Climate Change Coastal Hazards Coastal Storms Coastal Erosion Sea level rise Tsunami Dam/Reservoir Failure Flood Geologic Hazards Expansive Soils Land Subsidence Landslide/Mudflow Human-Caused Hazards Contamination/salt water intrusion Hazardous Materials Power Outage Terrorism (Cyberthreat) Terrorism (Mass-casualty incident) Seismic Hazard Fault Rupture Liquefaction SeismicShaking Severe Weather Drought Extreme Heat Windstorm (Santa Ana Winds) Urban Fire Wildfire The overarching goals of the MJHMP include but are not limited to: Goal 1: Minimize vulnerabilities of critical facilities and infrastructure to minimize damages and loss of life and injury to human life caused by hazards. Goal 2: Minimize security risks to water and wastewater infrastructure. Goal 3: Minimize interruption to water and wastewater utilities. Goal 4: Improve public outreach, awareness, education, and preparedness for hazards in order to increase the community resilience. Goal 5: Eliminate or minimize wastewater/recycled water spills and overflows (Wastewater agencies). Goal 6: Protect water quality and supply, critical aquatic resources and habitat to ensure a safe water supply. Goal 7: Strengthen emergency response services, workforce training, and education enhancement to ensure preparedness, response, and recovery during any major or multi-hazard event. The multi-jurisdictions that are participating in the MJHMP include the following: Costa Mesa Sanitary District El Toro Water District Irvine Ranch Water District Laguna Beach County Water District Mesa Water District Moulton Niguel Water District Municipal Water District of Orange County Orange County Sanitation District Orange County Water District Santa Margarita Water District Serrano Water District South Coast Water District South Orange County Wastewater Authority Trabuco Canyon Water District Yorba Linda Water District Guidelines from the Federal Emergency Management Agency (FEMA) require that the agency preparing the plan create opportunities for members of the public to be involved in developing their MJHMP and that these opportunities are documented. This process helps ensure the MJHMP reflects community values, concerns, and priorities. Vicki Osborn, Director of Emergency Management for WEROC will be providing a presentation about the draft plan. On November 13, 2024, CMSD's Citizens Advisory Committee (CAC) reviewed and commented on the draft plan and CMSD's Annex. The CAC had concerns about the availability of generators providing redundancy power when the South Coast Air Quality Management District is attempting to phase out diesel powered generators. CAC requested the goals of theMJHMP be amended to include language aboutthe management of solid waste and debris as part of clean-up efforts from a catastrophic disaster event. The draft MJHMP and CMSD's Annex are available on CMSD's for public viewing and commenting.website Legal Review Not applicable Environmental Review Consideration for a multi-jurisdictional hazard mitigation plan is an administrative matter and is exempt from the requirements of the California Environmental Quality Act (CEQA) (Public Resources Code Section 21000 et. seq.). Section 15300.4 of CEQA allows an agency while establishing its own procedures to list those specific activities which fall within each of the exempt classes, and the District has adopted CEQA Guidelines and Implementing Procedures that state on page 6 Projects does not include . C. Continuing administrative or maintenance activities. Financial Review The district's cost share for updating the MJHMP is$11,800. There are sufficient funds in the budget for this expense. Public Notice Process Copies of this report are on file and will be included in the complete agenda packet for the November 25, 2024 Board of Directors Meetingat District Headquarters and posted on the Districts website. Alternative Actions 1. Direct staff to report back with more information. File Attachments CMSD Newsletter.pdf (182 KB) Social Media Outlets.pdf (624 KB) MWDOC_HMP_All_Sections_clean.pdf (4,890 KB) Annex E_Costa Mesa San_2025_Admin Draft.pdf (2,381 KB) E. GENERAL MANAGER'S REPORTS Subject :2. Consider Authorizing Continuation of Resolution No. 2024-997 Confirming an Emergency to Replace Critical Infrastructure of the South Coast Plaza Pump Station Meeting :Nov 25, 2024 - Board of Directors Regular Meeting Type :Action Recommended Action :That the Board of Directors: 1. Adopt Project #355 SCP Emergency Sewer Replacement as statutory exempt under the California Environmental Quality Act (CEQA) (Public Resources Code Section 21000 et. seq.) under Section 15269(b), Emergency Projects. 2. Approve authorizing continuation of Resolution No. 2024- 997 Public Content To: Board of Directors From: Scott Carroll, General Manager Date: November 25, 2024 Subject:Consider Authorizing Continuation of Resolution No. 2024-997 Confirming an Emergency to Replace Critical Infrastructure of the South Coast Plaza Pump Station Summary On August 26, 2024, the Board of Directors received a report from staff about emergency work at the South Coast Plaza (SCP) Pump Station. An 8-inch sewer line failed and due to the abundance of ground water, a liner to rehabilitate the pipe could not be performed. The District initiated emergency bypass pumping, then isolated the SCP sewer, and restored service to the SCP Mall using temporarty pumps and hoses. The general manager declared an emergency and then the District hired TE RobertsConstruction Inc, (TER) to assist with the emergency operation activities. The Board of Directors adopted Resolution No. 2024-997 confirming an emergency and ratifying an order of the general manager to replace critical infrastructure of the South Coast Plaza (SCP) Pump Station. Recommendation That the Board of Directors: 1. Adopt Project #355 SCP Emergency Sewer Replacement as statutory exempt under the California Environmental Quality Act (CEQA) (Public Resources Code Section 21000 et. seq.) under Section 15269(b), Emergency Projects. 2. Approve authorizing continuation of Resolution No. 2024-997 Analysis The pump station is currently stabilized and protected, but South Coast Plaza (SCP) operating on an emergency/temporary by- pass pump system. The station is being monitored on a daily basis and the by-pass system is routinely inspected to ensure its operating effectively. After meeting with SCP mall leadership, it was agreed the construction work should begin after the holidays. This delay provides time for the District to firm up the emergency construction plans and activities to start in January 2025. Since August 26, the district performed geotechnical study, installed test well pumps, performed pump capacity & draw-down testing, and designs are currently underway. Staff is meeting with SCP on a continual basis to resolves issues such as staging area, temporary forcemain location, sewer bypass system, dewatering well discharge, among other items. Because the station is being operated on emergency by-pass system, staff is recommending this project is continued as an emergency in case the by-pass system fails in which the district can perform immediate improvements without going through the bidding process, and thus, avoiding a sanitary sewer overflow and ensuring SCP mall can still operate.Not authorizing this Emergency Resolution will delay the project by about 10 months. Distric staff suggest that a 10-month delay will create risk of failure and possibly a major sanitary sewer overflow. To approve authorizing continuation of Resolution No. 2024-997, a 4/5 vote by the Board of Directors is required. A roll call vote is appropriate. Legal Review District counsel has reviewed and approved Resolution No. 2024-997 Environmental Review Emergency projects are statutory exemptunder the California Environmental Quality Act (CEQA) (Public Resources Code Section 21000 et. seq.) under Section 15269(b), Emergency Projects. Financial Review Project 355 SCP Emergency Sewer Replacement is currently budgeted at $1,632,560. The District Engineer has a preliminary total estimate of $2.0 million dollars. A rough order estimate is shown below: P355 SCP Emergency Sewer Replacement Rough Estimate Completed (TTD)$Notes 1 Rent Bypass Pumps $15,000 2 TER (Initial Response)$77,000 3 PPT Sewer $75,000 4 Robotic Solutions $12,000 5 Geotechnical Evaluation $26,000 6 Test Wells $125,000 7 TER Potholing $15,000 8 TER Install Wells $32,000 9 RBH (RE/Inspection $20,000 TTD: $397,000 To Be Performed (TBP) 10 Bypass Modifications $47,400 11 Coffer Dam/Piles $268,600 12 Dewatering Wells $608,600 12 Excavation $116,920 14 Utility Modification/R&R $158,000 15 Sewer Replacement $94,800 16 Misc/Design/Inspection $276,200 TBP:$1,570,520 Includes Contingency and Night Work Wages Total Estimate:$1,967,520 Public Notice Process Copies of this report are on file and will be included with the complete agenda packet for the November 25, 2024 Board of Directors meeting at District Headquarters (290 Paularino Avenue) and posted on the Districts website at www.cmsdca.gov. Alternative Actions 1. Direct staff to report back with more information. 2. Do not approve the continuation of Resolution No. 2024-997. File Attachments Reso 2024-997.pdf (189 KB) F. ENGINEER'S REPORTS Subject :1. Receive and File the District Engineer's Monthly Report and Capital Improvement Projects Status Meeting :Nov 25, 2024 - Board of Directors Regular Meeting Type :Action, Discussion, Receive and File Fiscal Impact :No Budgeted :Yes Budget Source :Operating Budget Recommended Action :Receive and File the District Engineer's Monthly Report and Capital Improvement Projects Status Public Content To: Board of Directors From: Mark Esquer, District Engineer Date: November 25, 2024 Subject: Receive and File the District Engineer's Monthly Report and Capital Improvement Projects Status Summary The District Engineer has provided a memorandum with a brief summary of major capital or other engineering activitiesfor the period of mid-October to mid-November. The District Engineer's memorandum is attached. Also attached isa detailed summary of the Capital Improvement Project activities andassociated project cost expenses for the previous calendar month. Recommendation The Board of Directors receive and file the Capital Improvement Status Report. Analysis Attached is information regarding project or technical sewer activities for the Board of Directors' use and information. Legal Review Not Applicable. Environmental Review Subject activity is exempt from the requirements of the California Environmental Quality Act (CEQA) (Public Resources Code Section 21000 et. seq.). Section 15300.4 of CEQA allows an agency while establishing its own procedures to list those specific activities which fall within each of the exempt classes, and the District has adopted CEQA Guidelines and Implementing Procedures that state on page 6 Projects does not include . C. Continuing administrative or maintenance activities. Financial Review The cost of preparing this report is contained within the operating budget. There aresufficient funds available in the adopted budget. Public Notice Process Copies of this report are on file and will be included with the complete agenda packet for the November 25, 2024 Board of Directors Regular meeting at District Headquarters and posted on the Districts website www.cmsdca.gov. Alternative Actions Refer item back to staff with further instructions. File Attachments 2024 11 Monthly Engineers Report CMSD Memorandum.pdf (223 KB) 2024-10 Financial Section for CIP Updates.pdf (205 KB) I. LOCAL MEETINGS: In accordance with AB 1234 (Gov. Code 53232.3), a report is required to be given by a Director for any meeting for which expense reimbursement of any kind is provided. Note: For meetings for which the per diem compensation is sought, the Operations Code provides that such compensation is authorized for each days service rendered as a Director at the request of the Board (not to exceed six days in one month), and certain meetings are specified as being eligible as set forth in District Operations Code § 3.01.030.For meetings not so listed, the Board must approve the service for it to be eligible for the per day compensation. Subject :1. Orange County Sanitation District (OCSD) - (Vice Secretary Ooten) Meeting :Nov 25, 2024 - Board of Directors Regular Meeting Type : I. LOCAL MEETINGS: In accordance with AB 1234 (Gov. Code 53232.3), a report is required to be given by a Director for any meeting for which expense reimbursement of any kind is provided. Note: For meetings for which the per diem compensation is sought, the Operations Code provides that such compensation is authorized for each days service rendered as a Director at the request of the Board (not to exceed six days in one month), and certain meetings are specified as being eligible as set forth in District Operations Code § 3.01.030.For meetings not so listed, the Board must approve the service for it to be eligible for the per day compensation. Subject :2. Santa Ana River Flood Protection Agency (SARFPA) - (Secretary Perry) Meeting :Nov 25, 2024 - Board of Directors Regular Meeting Type : I. LOCAL MEETINGS: In accordance with AB 1234 (Gov. Code 53232.3), a report is required to be given by a Director for any meeting for which expense reimbursement of any kind is provided. Note: For meetings for which the per diem compensation is sought, the Operations Code provides that such compensation is authorized for each days service rendered as a Director at the request of the Board (not to exceed six days in one month), and certain meetings are specified as being eligible as set forth in District Operations Code § 3.01.030.For meetings not so listed, the Board must approve the service for it to be eligible for the per day compensation. Subject :3. Independent Special Districts of Orange County (ISDOC) - (Vice President Schafer) Meeting :Nov 25, 2024 - Board of Directors Regular Meeting Type : I. LOCAL MEETINGS: In accordance with AB 1234 (Gov. Code 53232.3), a report is required to be given by a Director for any meeting for which expense reimbursement of any kind is provided. Note: For meetings for which the per diem compensation is sought, the Operations Code provides that such compensation is authorized for each days service rendered as a Director at the request of the Board (not to exceed six days in one month), and certain meetings are specified as being eligible as set forth in District Operations Code § 3.01.030.For meetings not so listed, the Board must approve the service for it to be eligible for the per day compensation. Subject :4. California Special Districts Association (CSDA) - (Vice President Schafer) Meeting :Nov 25, 2024 - Board of Directors Regular Meeting Type : I. LOCAL MEETINGS: In accordance with AB 1234 (Gov. Code 53232.3), a report is required to be given by a Director for any meeting for which expense reimbursement of any kind is provided. Note: For meetings for which the per diem compensation is sought, the Operations Code provides that such compensation is authorized for each days service rendered as a Director at the request of the Board (not to exceed six days in one month), and certain meetings are specified as being eligible as set forth in District Operations Code § 3.01.030.For meetings not so listed, the Board must approve the service for it to be eligible for the per day compensation. Subject :5. Special District Risk Management Authority (SDRMA) - (President Scheafer) Meeting :Nov 25, 2024 - Board of Directors Regular Meeting Type : I. LOCAL MEETINGS: In accordance with AB 1234 (Gov. Code 53232.3), a report is required to be given by a Director for any meeting for which expense reimbursement of any kind is provided. Note: For meetings for which the per diem compensation is sought, the Operations Code provides that such compensation is authorized for each days service rendered as a Director at the request of the Board (not to exceed six days in one month), and certain meetings are specified as being eligible as set forth in District Operations Code § 3.01.030.For meetings not so listed, the Board must approve the service for it to be eligible for the per day compensation. Subject :6. Other Meetings Qualifying for Reimbursement under CMSD Ordinance No. 55, Operations Code Section 3.01.030 Meeting :Nov 25, 2024 - Board of Directors Regular Meeting Type : L. ORAL COMMUNICATIONS AND DIRECTOR COMMENTS Subject :1. Oral Communications and Director Comments Meeting :Nov 25, 2024 - Board of Directors Regular Meeting Type :Discussion O. CLOSING ITEMS Subject :1. Adjourn Meeting :Nov 25, 2024 - Board of Directors Regular Meeting Type :Procedural Public Content The next regular meeting of the Costa Mesa Sanitary District Board of Directors will be held at 4:30 p.m. on Monday, December 23, 2024 in the District's Boardroom, located at 290 Paularino Avenue, Costa Mesa, CA 92626.