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2024_09_11_cacWednesday, September 11, 2024 Citizens Advisory Committee Time: 6:00 p.m. Location: Costa Mesa Sanitary District - 290 Paularino Ave., Costa Mesa, CA 92626 *** The livestream of the meeting can be viewed by clicking the "Video" icon on this page (which will be made available at the start of the meeting) or by visiting www.youtube.com/CostaMesaSanitary. *** To participate in the meeting by computer: 1. Copy and past the following into your browser - https://us02web.zoom.us/join 2. Enter the Meeting ID number - 885 8027 5211 3. Click "Join." *** To join the meeting with a mobile device: 1. Download the Zoom app at the Google Play Store (for Android devices) or the App Store (for Apple devices) 2. Open the Zoom app. Select "Join a Meeting." 3. Enter Zoom Meeting ID. Select "Join Meeting." *** To join the meeting by phone: 1. Call 1-669-900-6833. 2. You will be asked to enter the Meeting ID number. Dial 885 8027 5211# 3. Lastly, you will be asked to enter your Participant ID. Press the # symbol again to bypass this step. *** Public Comments: Members of the public can submit any comments in real time during the meeting or prior to the meeting in writing for the Board of Directors' consideration by sending them to the District Clerk, Noelani Middenway, at nmiddenway@cmsdca.gov. Those comments will be made part of the official public record of the meeting. *** Obtaining Agenda Materials: The public is entitled to copies of all documents that are made part of the agenda packet. If any document or other writing pertaining to an agenda item is distributed to all or a majority of the Board after the packet is prepared, a copy of that writing may be obtained from the District Clerk's Office. *** In Compliance with ADA: Contact District Clerk, Noelani Middenway, at (949) 645-8400, 48 hours prior to meeting if assistance is needed (28 CFR 35.102.35.104 ADA Title II). A. OPENING ITEMS Subject :1. Call to Order Meeting :Sep 11, 2024 - Citizens Advisory Committee Access :Public Type : A. OPENING ITEMS Subject :2. Roll Call Meeting :Sep 11, 2024 - Citizens Advisory Committee Access :Public Type :Procedural Public Content Member Position Voting Division Term Sue Lester Chair 5 2023-2025 Michael Tou Vice Chair 3 2024-2026 Jeff Arbour Member 1 2023-2025 Cindy Brenneman Member 3 2023-2025 Xerxez Calilung Member 5 2024-2026 Rosemarie Chora Member 4 2024-2026 Ben Glassman Member 1 2023-2025 Craig J. Holmes Member 1 2024-2026 Birger "Dickie" Fernández Member 2 2024-2026 Dean Fisher Member 1 2023-2025 Paul R. Lancaster Member 4 2024-2026 A. OPENING ITEMS Subject :3. Public Comments - Speakers will be limited to three minutes. The three minutes per speaker time allotted may be extended for good cause by a majority vote of the committee). Meeting :Sep 11, 2024 - Citizens Advisory Committee Access :Public Type :Procedural Public Content B. ITEM Subject :1. Approve the Joint Board of Directors and Citizens Advisory Committee Meeting Minutes of July 22, 2024 Meeting :Sep 11, 2024 - Citizens Advisory Committee Access :Public Type :Action, Minutes Recommended Action :That the Citizens Advisory Committee approves the meeting minutes as presented. Minutes :View Minutes for Jul 22, 2024 - Joint Board of Directors and Citizens Advisory Com Public Content To: Citizens Advisory Committee Via: Scott Carroll, General Manager From: Gina Terraneo, Senior Management Analyst Date: September 11, 2024 Subject: Approve the Joint Board of Directors and Citizens Advisory Committee Meeting Minutes ofJuly 22, 2024 Summary The recorded minutes of theJuly 22, 2024Joint Board of Directors and Citizens Advisory Committee Meetingare hereby submitted to the Citizens Advisory Committee for review and approval. Analysis Attached to the staff report are the minutes for the Joint Board of Directors and Citizens Advisory Committee Meeting onJuly 22, 2024. Staff Recommendation That the Citizens Advisory Committee approves the meeting minutes as presented. Legal Review Not applicable. Environmental Review Consideration of public meeting minutesis an administrative matter and is exempt from the requirements of the California Environmental Quality Act (CEQA) (Public Resources Code Section 21000 et. seq.). Section 15300.4 of CEQA allows an agency while establishing its own procedures to list those specific activities which fall within each of the exempt classes, and the District has adopted CEQA Guidelines and Implementing Procedures that state on page 6 Projects does not include . C. Continuing administrative or maintenance activities. Financial Review Not applicable. Public Notice Process Copies of this report are on file and will be included in the complete agenda packet for the September 11, 2024Citizens Advisory Committee Meetingat District Headquarters and posted on the Districts website. Alternative Actions 1. Do not approve the meeting minutes as presented. 2. Direct staff to report back with more information. File Attachments minutes_2024_07_22_joint_cac_board_cac_sigs.pdf (130 KB) B. ITEM Subject :2. Provide Comments on Proposed School Education Programs from EcoHero and Discovery Cube Meeting :Sep 11, 2024 - Citizens Advisory Committee Access :Public Type :Discussion Public Content To: Citizens Advisory Committee Via: Scott Carroll, General Manager From: Marissa Pereyda, Senior Management Analyst Date: September 11, 2024 Subject: Provide Comments on Proposed School Education Programs from EcoHero and Discovery Cube Summary The District was awarded $315,341in SB 1383 Local Assistance Grant Program (OWR4) funds, and allocated $30,000 for an educational services consultant to perform SB 1383 school assemblies and presentations. Staff has identified two SB 1383 school education programs, The EcoHero Show and Discovery Cube's Greener Pathways program. These two programs are presented in this report and attached scopes of work for the Citizens Advisory Committee's review and comments. Recommendation That the Citizens Advisory Committee provide comments on proposed school education programs from The EcoHero Show and Discovery Cube. Analysis SB 1383 requires jurisdictions to provide organics recycling education and outreach to all residents within their jurisdiction. The District hopes that bringing organics recycling education to schools in the District's service area willpromote organics recycling and food waste reduction among students in our community. The goal is for students to apply these principles at home and educate their families, becoming good stewards of the environment. A school education program will also increase the District's ducation and outreach is anvisibility within the community and further promote partnerships with local schools. Furthermore, e eligible expenditure under the SB 1383 Local Assistance Grant. The EcoHero Show The EcoHero Show promotes organics recycling and food waste reduction to elementary school children via whole school assemblies (grades K-5) and classroom presentations (grades 1-5) featuring song, dance, and interactive activities. The program also provides post-presentation classroom curriculum that gives teachers the option to continue the lesson after the presentation, and an optional comic book featuring the "Methane Ghost." The goals of The EcoHero Show are to reinforce and create a sustainable culture at schools, educate on proper organics recycling, educate on good waste reduction, promote personal behavior change to adopt at school and home, and inspire EcoHero leaders for life. EcoHero works with the sponsoring jurisdiction to identify a list of eligible schools and handles all communication with the schools, including promotion, scheduling, logistics, and data collection. EcoHero program costs are included below. In-Person Whole School Assemblies (Grades K-5): $1,250 per school Live-Streaming Whole School Assemblies (Grades K-5): $900 per school VirtualClassroom Presentations (Grades 1-5): $320 per class Comic Books (Optional): $30 per hardcover, $15 per softcover With a proposed budget of $30,000, The EcoHero Show could reach up to 33 schools virtually, 24 schools in-person, or 33 classrooms virtually (not including comic books). These numbers are for illustrative purposes, as the program would include a combination of virtual and in-person school assemblies and virtual classroom presentations, depending on the format requested by the schools. Discovery Cube Greener Pathways Discovery Cube's Greener Pathways program teaches elementary school children (grades 1-6) about SB 1383, organic waste recycling, and composting through interactive educational activities. Each student receives an educational booklet to accompany the assembly, and students who participate in the assembly and complete a recycling survey will receive one free child admission (with purchase of adult admission) to Discovery Cube in Santa Ana. The goal of the Greener Pathways program is to guide students on an inspiring path and shape them into Earth Guardians, individuals dedicated to protecting our environment, reducing waste, and promoting sustainable living. Discovery Cube works with the sponsoring jurisdiction to identify a list of eligible schools and handles all communication with the schools, including promotion, scheduling, logistics, and data collection. Green Pathway program costs are included below: Annual Administrative Fee: $1,850 In-Person Assemblies: $10per student (150 student max per assembly) Virtual Assemblies: $10 per student (120 student max per assembly) Educational Booklet: $5 per student With a proposed budget of $30,000, the Discovery Cube Program could reach up to 1,850 students. Staff is seeking the CAC's comments and suggestions regarding the two proposed SB 1383 school education programs. CAC comments and suggestions will be shared with the Board of Directors at the September 23, 2024, Board of Directors Meeting for their comments and direction. Legal Review Not applicable. Environmental Review Presenting proposed school education programs is an administrative matter and is exempt from the requirements of the California Environmental Quality Act (CEQA) (Public Resources Code Section 21000 et. seq.). Section 15300.4 of CEQA allows an agency while establishing its own procedures "to list those specific activities which fall within each of the exempt classes," and the District has adopted "CEQA Guidelines and Implementing Procedures" that state on page 6 "Projects" does not include... C. Continuing administration or maintenance activities. Financial Review The District was awarded $315,341 in SB 1383 Local Assistance Grant Program (OWR4) funds. The FY 2024-25 budget adjustment approved by the Board of Directors on August 26, 2024, included the SB 1383 OWR4 total grant award and identified $30,000 of those grant funds for school education programs. Public Notice Process Copies of this report are on file and will be included with the complete agenda packet for the September 11, 2024, Citizens Advisory Committee Meeting held at 290 Paularino Avenue and posted on the District's website at www.cmsdca.gov. Alternative Actions Refer item back to staff with further instructions. File Attachments EcoHero Scope of Work.pdf (122 KB) Discovery Cube Scope of Work.pdf (274 KB) B. ITEM Subject :3. Multi-Jurisdictional Hazard Mitigation Plan (MJHMP) Meeting :Sep 11, 2024 - Citizens Advisory Committee Access :Public Type :Discussion Goals :3.0 Emergency Preparedness Public Content To: Citizens Advisory Committee From: Scott Carroll, General Manager Date: September 11, 2024 Subject:Multi-Jurisdictional Hazard Mitigation Plan (MJHMP) Summary A hazard mitigation plan is a long-term strategy that helps local governments reduce the impact of disasters on people, property and the environment. The plan aims to break the cycle of disaster damage and reconstruction by identifying natural disaster risks and vulnerabilities, and then developing strategies to protect people and property from similar events. Adopted hazard mitigation plans are required by the Federal Emergency Management Agency (FEMA) to be eligible to receive federal grant funds from the agency. Staff will be seeking hazard mitigation grant funds from FEMA to help finance Project No. 341, Elden Pump Station Forcemain Redundancy Project, but first the district needs an adopted hazard mitigation plan. Recommendation That the Citizens Advisory Committee consider completing the MJHMP online survey. Analysis The Water Emergency Response of Orange County (WEROC) is coordinating a multi-jurisdiction project that will update the group'sMulti-Jurisdictional Hazard Mitigation Plan (MJHMP), which will be the strategic plan to assess and reduce the threats that our communities face from current and future hazard conditions. Based on preliminary discussions, these hazards include: Climate Change Coastal Hazards Coastal Storms Coastal Erosion Sea level rise Tsunami Dam/Reservoir Failure Flood Geologic Hazards Expansive Soils Land Subsidence Landslide/Mudflow Human-Caused Hazards Contamination/salt water intrusion Hazardous Materials Power Outage Terrorism (Cyberthreat) Terrorism (Mass-casualty incident) Seismic Hazard Fault Rupture Liquefaction SeismicShaking Severe Weather Drought Extreme Heat Windstorm (Santa Ana Winds) Urban Fire Wildfire The overarching goals of the MJHMP include but are not limited to: Goal 1:Minimize vulnerabilities of critical facilities and infrastructure to minimize damages and loss of life and injury to human life caused by hazards. Goal 2:Minimize security risks to water and wastewater infrastructure. Goal 3:Minimize interruption to water and wastewater utilities. Goal 4: Improve public outreach, awareness, education, and preparedness for hazards in order to increase the community resilience. Goal 5: Eliminate or minimize wastewater/recycled water spills and overflows (wastewater agencies) Goal 6: Protect water quality and supply, critical aquatic resources and habitat to ensure a safe water supply. Goal 7: Strengthen emergency response services, workforce training, and education enhancement to ensure preparedness, response and recovery during any major or multi-hazard event. The multi-jurisdictions that are participating in the MJHMP include the following: Costa Mesa Sanitary District El Toro Water District Irvine Ranch Water District Laguna Beach County Water District Mesa Water District Moulton Niguel Water District Municipal Water District of Orange County Orange County Sanitation District Orange County Water District Santa Margarita Water District Serrano Water District South Coast Water District South Orange County Wastewater Authority Trabuco Canyon Water District Yorba Linda Water District Guidelines from the Federal Emergency Management Agency (FEMA) require that the agency preparing the plan create opportunities for members of the public to be involved in developing their MJHMP and that these opportunities are documented. This process helps ensure the MJHMP reflects community values, concerns, and priorities. On August 26, 2024, the Board of Directors held a community kick-off meeting that focuses on informing the publicabout the hazard mitigation planning process, the project schedule, ways to stay engaged with the district, and ways to stay informed about upcoming events and project documents. District staff will be engaging with the public through online systems and media outlets. Outreach channels such as the district's website, social media, online survey, press releases and the district's newsletter will be utilized for public engagement about the MJHMP. Below is the online survey link members of the public are encouraged to complete. MJHMP Online Survey The following is the proposed schedule for adoption. 2024 2025 August Sept Oct Nov Dec Jan Feb March Planning Process Admin Draft Review CMSD Board Draft Review Public Draft Review Public Review Period Cal OES/FEMA Review CMSD Board Adopt Final Legal Review Not applicable Environmental Review Consideration for a multi-jurisdictional hazard mitigation plan is an administrative matter and is exempt from the requirements of the California Environmental Quality Act (CEQA) (Public Resources Code Section 21000 et. seq.). Section 15300.4 of CEQA allows an agency while establishing its own procedures to list those specific activities which fall within each of the exempt classes, and the District has adopted CEQA Guidelines and Implementing Procedures that state on page 6 Projects does not include . C. Continuing administrative or maintenance activities. Financial Review The district's cost share for updating the MJHMP is . There are sufficient funds in the budget for this expense.$11,800 Public Notice Process Copies of this report are on file and will be included with the complete agenda packet for the September 11, 2024 Citizens Advisory Committee meeting held at District headquarters located at 290 Paularino Avenue in Costa Mesa and posted on the Districts website. Alternative Actions 1. Direct staff to report back with more information. B. ITEM Subject :4. Fourth Annual Eco Expo - Update Meeting :Sep 11, 2024 - Citizens Advisory Committee Access :Public Type :Receive and File Public Content To: Board of Directors Via: Scott Carroll, General Manager From: Noelani Middenway, CMC, District Clerk/PIO Date: September 11, 2024 Subject: Fourth Annual Eco Expo - Update Summary CMSD's Fourth Annual Eco Expo will be held on Wednesday, September 18 from 3 - 7pm. Members of the CAC are invited to attend the event and encourage members of the community to do so as well. Recommendation That the CAC receive and file the report. Analysis CMSD with hold its fourth annual Eco Expo on Wednesday, September 18 from 3pm - 7pm. The day and time of the event was set after soliciting the public via a Facebook poll as to what would day of the week and timeframe would attendees most likely be able to attend the event. Based on the number of school age attendees present, it seems that the 3pm - 7pm hours were ideal for parents who picked up their children from school and brought them straight to the Eco Expo. Along with all members of District staff, representatives from the Citizens Advisory Committee, the City of Costa Mesa, CR&R, Inside the Outdoors, and OC Coastkeeper, will be present to provide information about SB 1383 requirements and proper disposal of organics, wastewater do's and don'ts, and other district programs available to the public. Legal Review Not applicable. Environmental Review Receiving an update on the Eco Expo is an administrative matter and is exempt from the requirements of the California Environmental Quality Act (CEQA) (Public Resources Code Section 21000 et. seq.). Section 15300.4 of CEQA allows an agency while establishing its own procedures to list those specific activities which fall within each of the exempt classes, and the District has adopted CEQA Guidelines and Implementing Procedures that state on page 6 Projects does not include . C. Continuing administrative or maintenance activities. Financial Review A total amount of $10,000 is budgeted for the Eco Expo. Public Notice Process Copies of this report are on file and will be included in the complete agenda packet for the September 11, 2024 Citizens Advisory Committee at District Headquarters and posted on the Districts website. Alternative Actions Refer the matter back to staff. B. ITEM Subject :5. Project #355 South Coast Plaza Sewer Emergency Replacement Meeting :Sep 11, 2024 - Citizens Advisory Committee Access :Public Type :Discussion Goals :1.0 Sewer Infrastructure Public Content To: Citizens Advisory Committee From: Scott Carroll, General Manager Date: September 11, 2024 Subject:Project #355 South Coast Plaza Sewer Emergency Replacement Summary An 8" sewer pipe connected to the South Coast Plaza pump station failed due to corrosion. Attempts to reline the pipe also failed due to excessive ground water table. A by-pass operation is currently in place at the station. Recommendation That the Citizens Advisory Committee receive oral report from District Engineer, Mark Esquer, regarding the proposed plans for Project #355. Analysis On August 26, 2024, the Board of Directors adopted Resolution No. 2024-997 confirming Project #355 is an emergency and ratifying an order of the general manager to replace critical infrastructure of the South Coast Plaza Pump Station. Legal Review Not applicable. Environmental Review Emergency projects are statutory exemptunder the California Environmental Quality Act (CEQA) (Public Resources Code Section 21000 et. seq.) under Section 15269(b), Emergency Projects Financial Review To date, the District has spent $27,000 on this project, but cost for emergency work that occurred in August is expected to be close to $200,000. Public Notice Process Copies of this report are on file and will be included with the complete agenda packet for the September 11, 2024 Citizens Advisory Committee meeting at District Headquarters (290 Paularino Avenue) and posted on the Districts website at www. cmsdca.gov. Alternative Actions 1. Direct staff to report back with more information. C. CLOSING ITEMS Subject :1. Committee Member Comments Meeting :Sep 11, 2024 - Citizens Advisory Committee Access :Public Type :Presentation Public Content C. CLOSING ITEMS Subject :2. Board/Staff Comments Meeting :Sep 11, 2024 - Citizens Advisory Committee Access :Public Type :Presentation Public Content C. CLOSING ITEMS Subject :3. Adjournment Meeting :Sep 11, 2024 - Citizens Advisory Committee Access :Public Type :Procedural Public Content The next Citizens Advisory Committee meeting will be held at 6:00 p.m. on Wednesday, November 13, 2024 in the District's Boardroom, located at 290 Paularino Avenue, Costa Mesa, CA 92626.