Minutes - Board - 2024-07-16COSTA MESA SANITARY DISTRICT
MINUTES OF BOARD OF DIRECTORS STUDY SESSION
JULY 16, 2024
Members present
Art Perry, Bob Ooten, Brett Eckles, Mike Scheafer
Members absent
Arlene Schafer
Staff present
Scott Carroll (General Manager), Noelani Middenway (District Clerk/Public
Information Officer), Gina Terraneo (Senior Management Analyst), David Griffin
(Code Enforcement Officer), Mark Esquer (District Engineer), Dyana Bojarski
(Administrative Services Manager), Lieu Tran (Senior Accountant)
Others present
Barry Friedland, District resident
Michael Tou, Citizens Advisory Committee Vice Chair
Meeting called to order at 8:00 A.M.
A. OPENING ITEMS
Procedural: 1. Roll Call - (If absences occur, consider whether to deem those
absences excused based on facts presented for the absence - such determination
shall be the permission required by law.)
President Scheafer called the meeting to order at 8:00 A.M.
District Clerk and Public Information Officer, Noelani Middenway, noted
that President Scheafer, Secretary Perry, Vice Secretary Ooten, and Director
Eckles were present while Vice President Schafer was not present.
B. PUBLIC COMMENTS
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MINUTES OF THE BOARD OF DIRECTORS STUDY SESSION
HELD JULY 16, 2024
Procedural: 1. Public Comments
President Scheafer opened public comments.
District resident, Barry Friedland, commented on missed trash pickups by
CR&R at his residence. He asked the District to help address CR&R's service
issues.
President Scheafer asked if District staff is notified of CR&R's missed trash
collections.
General Manager, Scott Carroll, confirmed that CR&R submits a monthly
report on their missed trash collections. He stated that he will follow up with
CR&R regarding Mr. Friedland's service issues. He noted that CR&R's
liquidated damages policy includes missed trash collections.
Mr. Friedland commented that the District's phone system directs customers
to CR&R for trash issues.
Mr. Carroll stated that customers can directly email District staff.
Mr. Friedland stated that he has video footage of CR&R's collections. He
commented that, aside from this current problem, trash collection has been
great.
President Scheafer encouraged Mr. Friedland to continue informing the
Board promptly of any trash service issues with CR&R. Hearing no additional
comments, he closed public comments.
C. ITEMS OF STUDY
Receive and File: 1. Receive and File June 2024 Code Enforcement Officer
Report
Recommendation: That the Board of Directors receive and file this report.
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MINUTES OF THE BOARD OF DIRECTORS STUDY SESSION
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Code Enforcement Officer, David Griffin, presented report details. He shared
that he attended a few code enforcement training classes last month. He
reported that he issued 73 notices of trash carts in public view for June.
Discussion followed regarding his code enforcement training classes and
scavenging activity on Lexington Lane.
Mr. Griffin offered to assist with Mr. Friedland's trash service issues.
There was no further discussion, and the report was received.
Presentation: 2. Update on CR&R Post Cards for Requesting Cart Size — Oral
Report
Mr. Carroll stated that CR&R has received 5,128 responses to its cart size
survey. He noted that the survey was mailed to each customer and posted
online.
President Scheafer inquired about customers who do not complete the
survey.
Mr. Carroll stated that those customers will automatically receive a
Recycling Cart.
Discussion followed regarding large item collections and the District's
upcoming town hall meetings for the three -cart system.
Vice Secretary Ooten inquired about cart survey feedback.
Mr. Carroll stated that District staff meets regularly with CR&R to discuss
comments and feedback regarding the transition to the three -cart system.
Vice Secretary Ooten requested more data on the survey responses.
Secretary Perry noted that the survey does not state that customers can
request two 35-gallon carts in place of one 65-gallon cart.
There was no further discussion.
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MINUTES OF THE BOARD OF DIRECTORS STUDY SESSION
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Presentation: 3. YSEALI Reciprocal Exchange Program - Oral Report
Mr. Carroll provided an overview of the Young Southeast Asian Leadership
Initiative (YSEALI) program and its reciprocal exchange program. He shared
details regarding his experience in the YSEALI program by travelling to
Vietnam, which included visiting cultural sites, a wastewater treatment
plant, Heineken brewery, the Royal Melbourne Institute of Technology
(RMIT), attending environment policy meetings and conferences, enjoying
Vietnamese food specialties, and providing a presentation at the American
Center at the United States Consulate General in Ho Chi Minh City. He
presented his key takeaways from visiting Vietnam and his
recommendations regarding recycling and wastewater processes.
Secretary Perry inquired about program funding.
Mr. Carroll confirmed that the program is fully funded by the United States
State Department. He discussed the District's future involvement with the
YSEALI program.
President Scheafer recommended sharing this item with the City/Districts
Liaison Committee.
Director Eckles inquired about Vietnam's public financial health.
Mr. Carroll stated that he did not have that information.
There was no further discussion.
D. CLOSING ITEMS
Procedural: 1.Oral Communications and Director Comments
President Scheafer shared information about the United States Department
of Energy's domestic battery recycling grant program.
Vice Secretary Ooten inquired about the Orange Coast College (OCC)
Recycling Center.
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MINUTES OF THE BOARD OF DIRECTORS STUDY SESSION
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Mr. Carroll stated that he will provide an update on the OCC Recycling Center
at the upcoming joint Board and Citizens Advisory Committee (CAC)
Meeting.
There was no further discussion.
Procedural: 2. Adjournment
President Scheafer adjourned the meeting at 8:51 A.M.
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Art Perry
Secretary
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Mike Scheafer
President