2024_08_26_boardMonday, August 26, 2024
Board of Directors Regular Meeting
Time: 4:30 p.m.
Location: Costa Mesa Sanitary District - 290 Paularino Ave., Costa Mesa, CA 92626
***
The livestream of the meeting can be viewed by clicking the "Video" icon on this page (which will
be made available at the start of the meeting) or by visiting
www.youtube.com/CostaMesaSanitary.
***
To participate in the meeting by computer:
1. Copy and paste the following into your browser - https://us02web.zoom.us/join
2. Enter the Meeting ID number - 850 1825 3471
3. Click "Join."
***
To join the meeting with a mobile device:
1. Download the Zoom app at the Google Play Store (for Android devices) or the App Store (for
Apple devices)
2. Open the Zoom app. Select "Join a Meeting."
3. Enter Zoom Meeting ID. Select "Join Meeting."
***
To join the meeting by phone:
1. Call 1-669-900-6833.
2. You will be asked to enter the Meeting ID number. Dial 850 1825 3471#
3. Lastly, you will be asked to enter your Participant ID. Press the # symbol again to bypass this
step.
***
Public Comments: Members of the public can submit any comments in real time during the
meeting or prior to the meeting in writing for the Board of Directors' consideration by sending
them to the District Clerk, Noelani Middenway, at nmiddenway@cmsdca.gov. Those comments will
be made part of the official public record of the meeting.
***
Obtaining Agenda Materials: The public is entitled to copies of all documents that are made part
of the agenda packet. If any document or other writing pertaining to an agenda item is
distributed to all or a majority of the Board after the packet is prepared, a copy of that writing
may be obtained from the District Clerk's Office.
***
In Compliance with ADA: Contact District Clerk, Noelani Middenway, at (949) 645-8400, 48 hours
prior to meeting if assistance is needed (28 CFR 35.102.35.104 ADA Title II).
A. OPENING ITEMS
1. Call to Order - President Scheafer
2. Pledge of Allegiance - President Scheafer
3. Invocation - Vice President Schafer
4. Roll Call - (If absences occur, consider whether to deem those absences excused based on facts presented for the
absence – such determination shall be the permission required by law.)
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5. Announcement of Late Communications - Unless directed otherwise by the Board of Directors, all actions shall be
based on/memorialized by the latest document submitted as a late communication.
6. Ceremonial Matters and Presentations
B. PUBLIC COMMENTS - This time has been set aside for persons in the audience to make comments on
items within the subject matter jurisdiction of the Costa Mesa Sanitary District that are not listed on this
agenda. Members of the public will have the opportunity to address the Board of Directors about all other
items on this agenda at the time those items are considered. Under the provisions of the Brown Act, the
Board of Directors is prohibited from taking action on oral requests but may refer the matter to staff or to
a subsequent meeting. The Board of Directors will respond after public comment has been received.
Please state your name. Each speaker will be limited to four (4) continuous minutes.
1. Public Comments
C. CONSENT CALENDAR - All matters listed on the consent calendar are considered to be routine and may
be acted upon by one motion after public comment has been received. Only Board of Directors may pull an
item for discussion. Reading of resolutions is waived and they will be adopted and numbered. Now is the
time for those in the audience who wish to speak to items listed on the consent calendar. Each speaker
will be limited to four (4) continuous minutes of comment on the consent calendar as a whole.
1. Approve Consent Calendar
2. Approve the Board of Directors Study Session Minutes of July 16, 2024
3. Approve the Joint Board of Directors and Citizens Advisory Committee Meeting Minutes of July 22, 2024
4. Adopt Warrant Resolution No. CMSD 2025-02 Approving District Warrant Registers
5. Approve the Directors' Compensation and Reimbursement of Expenses
6. Approve Payroll Transparency Disclosure for July 2024
7. Approve the Occupancy Count of 23,124 and Direct Staff to Prepare a Warrant to CR&R Environmental Services
for $266,691.40 in the August 2024 Warrant Register for July 2024 Solid Waste Collection Services.
8. Approve the Preparation of a Warrant to CR Transfer for $238,153.47 in the August 2024 Warrant Register for July
2024 Recycling and Disposal Services
9. Receive and File July 2024 Organics Tonnage Report
10. Receive and File July 2024 Solid Waste Diversion Report
11. Receive and File July 2024 Contracts Signed by the General Manager
12. Investment Report for the Month of July 2024
D. PUBLIC HEARINGS
E. GENERAL MANAGER'S REPORTS
1. Consider Approving the Second Amendment to the 2018 Agreement with CR&R Incorporated
2. Consider Adopting Ordinance No. 139 Pertaining to Out of State Traveling
3. Multi-Jurisdictional Hazard Mitigation Plan (MJHMP)
4. Receive and File the Preliminary Fourth Quarter Budget Review of Fiscal Year 2023-24
5. Request for Adjustment to the Adopted Budget for Fiscal Year 2024-2025
F. ENGINEER'S REPORTS
1. Receive and File the District Engineer's Monthly Report and Capital Improvement Projects Status
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2. Reject All Project 354 Elden Fan Replacement Bids and Direct Staff to Review and Rebid the Project
3. Adopt Resolution No. 2024-997 Confirming an Emergency and Ratifying an Order of the General Manager to
Replace Critical Infrastructure of South Coast Plaza Pump Station (CIP #355 SCP Sewer Emergency Replacement)
and Approve a General Fund Transfer to the Project
G. TREASURER'S REPORTS
H. ATTORNEY'S REPORTS
I. LOCAL MEETINGS: In accordance with AB 1234 (Gov. Code 53232.3), a report is required to be given by
a Director for any meeting for which expense reimbursement of any kind is provided. Note: For meetings
for which the per diem compensation is sought, the Operations Code provides that such compensation is
authorized for each day’s service rendered as a Director at the request of the Board (not to exceed
six days in one month), and certain meetings are specified as being eligible as set forth in District
Operations Code § 3.01.030. For meetings not so listed, the Board must approve the service
for it to be eligible for the per day compensation.
1. Orange County Sanitation District (OCSD) - (Vice Secretary Ooten)
2. Santa Ana River Flood Protection Agency (SARFPA) - (Secretary Perry)
3. Independent Special Districts of Orange County (ISDOC) - (Vice President Schafer)
4. California Special Districts Association (CSDA) - (Vice President Schafer)
5. Special District Risk Management Authority (SDRMA) - (President Scheafer)
6. Other Meetings Qualifying for Reimbursement under CMSD Ordinance No. 55, Operations Code Section 3.01.030
J. OLD BUSINESS
K. NEW BUSINESS
L. ORAL COMMUNICATIONS AND DIRECTOR COMMENTS
1. Oral Communications and Director Comments
M. ADJOURN TO CLOSED SESSION
N. RECONVENE TO OPEN SESSION
O. CLOSING ITEMS
1. Adjourn
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Monday, August 26, 2024
Board of Directors Regular Meeting
Time: 4:30 p.m.
Location: Costa Mesa Sanitary District - 290 Paularino Ave., Costa Mesa, CA 92626
***
The livestream of the meeting can be viewed by clicking the "Video" icon on this page (which will
be made available at the start of the meeting) or by visiting
www.youtube.com/CostaMesaSanitary.
***
To participate in the meeting by computer:
1. Copy and paste the following into your browser - https://us02web.zoom.us/join
2. Enter the Meeting ID number - 850 1825 3471
3. Click "Join."
***
To join the meeting with a mobile device:
1. Download the Zoom app at the Google Play Store (for Android devices) or the App Store (for
Apple devices)
2. Open the Zoom app. Select "Join a Meeting."
3. Enter Zoom Meeting ID. Select "Join Meeting."
***
To join the meeting by phone:
1. Call 1-669-900-6833.
2. You will be asked to enter the Meeting ID number. Dial 850 1825 3471#
3. Lastly, you will be asked to enter your Participant ID. Press the # symbol again to bypass this
step.
***
Public Comments: Members of the public can submit any comments in real time during the
meeting or prior to the meeting in writing for the Board of Directors' consideration by sending
them to the District Clerk, Noelani Middenway, at nmiddenway@cmsdca.gov. Those comments will
be made part of the official public record of the meeting.
***
Obtaining Agenda Materials: The public is entitled to copies of all documents that are made part
of the agenda packet. If any document or other writing pertaining to an agenda item is
distributed to all or a majority of the Board after the packet is prepared, a copy of that writing
may be obtained from the District Clerk's Office.
***
In Compliance with ADA: Contact District Clerk, Noelani Middenway, at (949) 645-8400, 48 hours
prior to meeting if assistance is needed (28 CFR 35.102.35.104 ADA Title II).
A. OPENING ITEMS
Subject 1. Call to Order - President Scheafer
Meeting Aug 26, 2024 - Board of Directors Regular Meeting
Access Public
Type Procedural
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A. OPENING ITEMS
Subject 2. Pledge of Allegiance - President Scheafer
Meeting Aug 26, 2024 - Board of Directors Regular Meeting
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Type Procedural
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A. OPENING ITEMS
Subject 3. Invocation - Vice President Schafer
Meeting Aug 26, 2024 - Board of Directors Regular Meeting
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Type Procedural
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A. OPENING ITEMS
Michael Scheafer, President
Arlene Schafer, Vice President
Arthur Perry, Secretary
Robert Ooten, Vice Secretary
Brett Eckles, Director
Subject 4. Roll Call - (If absences occur, consider whether to deem those absences
excused based on facts presented for the absence – such determination shall
be the permission required by law.)
Meeting Aug 26, 2024 - Board of Directors Regular Meeting
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Type Procedural
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A. OPENING ITEMS
Subject 5. Announcement of Late Communications - Unless directed otherwise by the
Board of Directors, all actions shall be based on/memorialized by the latest
document submitted as a late communication.
Meeting Aug 26, 2024 - Board of Directors Regular Meeting
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Type Procedural
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A. OPENING ITEMS
Subject 6. Ceremonial Matters and Presentations
Meeting Aug 26, 2024 - Board of Directors Regular Meeting
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Type Procedural
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B. PUBLIC COMMENTS - This time has been set aside for persons in the
audience to make comments on items within the subject matter jurisdiction of
the Costa Mesa Sanitary District that are not listed on this agenda. Members of
the public will have the opportunity to address the Board of Directors about all
other items on this agenda at the time those items are considered. Under the
provisions of the Brown Act, the Board of Directors is prohibited from taking
action on oral requests but may refer the matter to staff or to a subsequent
meeting. The Board of Directors will respond after public comment has been
received. Please state your name. Each speaker will be limited to four (4)
continuous minutes.
Subject 1. Public Comments
Meeting Aug 26, 2024 - Board of Directors Regular Meeting
Access Public
Type Procedural
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C. CONSENT CALENDAR - All matters listed on the consent calendar are
considered to be routine and may be acted upon by one motion after public
comment has been received. Only Board of Directors may pull an item for
discussion. Reading of resolutions is waived and they will be adopted and
numbered. Now is the time for those in the audience who wish to speak to
items listed on the consent calendar. Each speaker will be limited to four (4)
continuous minutes of comment on the consent calendar as a whole.
Subject 1. Approve Consent Calendar
Meeting Aug 26, 2024 - Board of Directors Regular Meeting
Access Public
Type Action (Consent)
Recommended
Action
That the Board of Directors approve the Consent Calendar as presented.
All matters listed on the consent calendar are considered to be routine and may be acted upon by one motion
after public comment has been received. Only Board of Directors may pull an item for discussion. Reading of
resolutions is waived and they will be adopted and numbered. Now is the time for those in the audience who wish
to speak to items listed on the consent calendar. Each speaker will be limited to four (4) continuous minutes of
comment on the consent calendar as a whole.
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C. CONSENT CALENDAR - All matters listed on the consent calendar are
considered to be routine and may be acted upon by one motion after public
comment has been received. Only Board of Directors may pull an item for
discussion. Reading of resolutions is waived and they will be adopted and
numbered. Now is the time for those in the audience who wish to speak to
items listed on the consent calendar. Each speaker will be limited to four (4)
continuous minutes of comment on the consent calendar as a whole.
To: Board of Directors
Via: Scott Carroll, General Manager
From: Gina Terraneo, Senior Management Analyst
Date: August 26, 2024
Subject: Approve the Board of Directors Study Session Minutes of July 16, 2024
Summary
The recorded minutes of the July 16, 2024 Board of Directors Study Session are hereby submitted to the Board of Directors for review
and approval.
Analysis
Attached to the staff report are the minutes for the Board of Directors Study Session on July 16, 2024.
Staff Recommendation
That the Board of Directors approve the meeting minutes as presented.
Legal Review
Not applicable.
Environmental Review
Consideration of public meeting minutes is an administrative matter and is exempt from the requirements of the California
Environmental Quality Act (CEQA) (Public Resources Code Section 21000 et. seq.). Section 15300.4 of CEQA allows an agency while
establishing its own procedures “to list those specific activities which fall within each of the exempt classes”, and the District has
adopted “CEQA Guidelines and Implementing Procedures” that state on page 6 ”Projects” does not include …. C. Continuing
administrative or maintenance activities.”
Financial Review
Not applicable.
Public Notice Process
Copies of this report are on file and will be included in the complete agenda packet for the August 26, 2024 Board of Directors Regular
Meeting at District Headquarters and posted on the District’s website.
Alternative Actions
1. Do not approve the meeting minutes as presented.
Subject 2. Approve the Board of Directors Study Session Minutes of July 16, 2024
Meeting Aug 26, 2024 - Board of Directors Regular Meeting
Access Public
Type Action (Consent), Minutes
Recommended
Action
That the Board of Directors approve the meeting minutes as presented.
Minutes View Minutes for Jul 16, 2024 - Board of Directors Study Session
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2. Direct staff to report back with more information.
File Attachments
minutes_2024_07_16_ss.pdf (73 KB)
All matters listed on the consent calendar are considered to be routine and may be acted upon by one motion
after public comment has been received. Only Board of Directors may pull an item for discussion. Reading of
resolutions is waived and they will be adopted and numbered. Now is the time for those in the audience who wish
to speak to items listed on the consent calendar. Each speaker will be limited to four (4) continuous minutes of
comment on the consent calendar as a whole.
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C. CONSENT CALENDAR - All matters listed on the consent calendar are
considered to be routine and may be acted upon by one motion after public
comment has been received. Only Board of Directors may pull an item for
discussion. Reading of resolutions is waived and they will be adopted and
numbered. Now is the time for those in the audience who wish to speak to
items listed on the consent calendar. Each speaker will be limited to four (4)
continuous minutes of comment on the consent calendar as a whole.
To: Board of Directors
Via: Scott Carroll, General Manager
From: Gina Terraneo, Senior Management Analyst
Date: August 26, 2024
Subject: Approve the Joint Board of Directors and Citizens Advisory Committee Meeting Minutes of July 22, 2024
Summary
The recorded minutes of the July 22, 2024 Joint Board of Directors and Citizens Advisory Committee Meeting are hereby submitted to
the Board of Directors for review and approval.
Analysis
Attached to the staff report are the minutes for the Joint Board of Directors and Citizens Advisory Committee Meeting on July 22, 2024.
Staff Recommendation
That the Board of Directors approves the meeting minutes as presented.
Legal Review
Not applicable.
Environmental Review
Consideration of public meeting minutes is an administrative matter and is exempt from the requirements of the California
Environmental Quality Act (CEQA) (Public Resources Code Section 21000 et. seq.). Section 15300.4 of CEQA allows an agency while
establishing its own procedures “to list those specific activities which fall within each of the exempt classes”, and the District has
adopted “CEQA Guidelines and Implementing Procedures” that state on page 6 ”Projects” does not include …. C. Continuing
administrative or maintenance activities.”
Financial Review
Not applicable.
Public Notice Process
Copies of this report are on file and will be included in the complete agenda packet for the August 26, 2024 Board of Directors
Meeting at District Headquarters and posted on the District’s website.
Alternative Actions
Subject 3. Approve the Joint Board of Directors and Citizens Advisory Committee
Meeting Minutes of July 22, 2024
Meeting Aug 26, 2024 - Board of Directors Regular Meeting
Access Public
Type Action (Consent), Minutes
Recommended
Action
That the Board of Directors approves the meeting minutes as presented.
Minutes View Minutes for Jul 22, 2024 - Joint Board of Directors and Citizens Advisory Com
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1. Do not approve the meeting minutes as presented.
2. Direct staff to report back with more information.
File Attachments
minutes_2024_07_22_joint_cac_board.pdf (131 KB)
All matters listed on the consent calendar are considered to be routine and may be acted upon by one motion
after public comment has been received. Only Board of Directors may pull an item for discussion. Reading of
resolutions is waived and they will be adopted and numbered. Now is the time for those in the audience who wish
to speak to items listed on the consent calendar. Each speaker will be limited to four (4) continuous minutes of
comment on the consent calendar as a whole.
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C. CONSENT CALENDAR - All matters listed on the consent calendar are
considered to be routine and may be acted upon by one motion after public
comment has been received. Only Board of Directors may pull an item for
discussion. Reading of resolutions is waived and they will be adopted and
numbered. Now is the time for those in the audience who wish to speak to
items listed on the consent calendar. Each speaker will be limited to four (4)
continuous minutes of comment on the consent calendar as a whole.
To: Board of Directors
Via: Scott Carroll, General Manager
From: Amanda Doan, Accounting Clerk
Date: August 26, 2024
Subject: Adopt Warrant Resolution No. CMSD 2025-02 Approving District Warrant Registers
Summary
Attached is the Warrant Resolution, which ratifies the payment of certain claims and demands and specifies the funds from which they
were paid.
Recommendation
That the Board of Directors adopt Warrant Resolution No. CMSD 2025-02 approving District warrants for the month of July in the
amount of $1,245,645.51.
Analysis
Attached is the Warrant Resolution, which ratifies the payment of certain claims and demands and specifies the funds from which they
were paid.
Legal Review
Not Applicable.
Environmental Review
Subject activity is exempt from the requirements of the California Environmental Quality Act (CEQA) (Public Resources Code Section
21000 et. seq.). Section 15300.4 of CEQA allows an agency while establishing its own procedures "to list those specific activities which
fall within each of the exempt classes", and the District has adopted "CEQA Guidelines and Implementing Procedures" that state on
page 6 "Projects" does not include .... C. Continuing administrative or maintenance activities."
Financial Review
Sufficient funds are available in the adopted budget.
Public Notice Process
Copies of this report are on file and will be included with the complete agenda packet for the August 26, 2024 Board of Directors
Regular meeting at District Headquarters and posted on the District's website www.cmsdca.gov
Subject 4. Adopt Warrant Resolution No. CMSD 2025-02 Approving District Warrant
Registers
Meeting Aug 26, 2024 - Board of Directors Regular Meeting
Access Public
Type Action (Consent)
Budgeted Yes
Recommended
Action
That the Board of Directors adopt Warrant Resolution No. CMSD 2025-02 approving
District warrants for the month of July in the amount of $1,245,645.51.
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Alternative Actions
Refer item back to staff with further instructions.
File Attachments
WARRANT RESO 2025-02.pdf (4,945 KB)
All matters listed on the consent calendar are considered to be routine and may be acted upon by one motion
after public comment has been received. Only Board of Directors may pull an item for discussion. Reading of
resolutions is waived and they will be adopted and numbered. Now is the time for those in the audience who wish
to speak to items listed on the consent calendar. Each speaker will be limited to four (4) continuous minutes of
comment on the consent calendar as a whole.
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C. CONSENT CALENDAR - All matters listed on the consent calendar are
considered to be routine and may be acted upon by one motion after public
comment has been received. Only Board of Directors may pull an item for
discussion. Reading of resolutions is waived and they will be adopted and
numbered. Now is the time for those in the audience who wish to speak to
items listed on the consent calendar. Each speaker will be limited to four (4)
continuous minutes of comment on the consent calendar as a whole.
To: Board of Directors
Via: Scott Carroll, General Manager
From: Noelani Middenway, District Clerk/Public Information Officer
Date: August 26, 2024
Subject: Directors' Compensation and Reimbursement of Expenses
Summary
The Directors' Compensation and Reimbursement of Expenses are hereby submitted to the Board of Directors for review and approval.
Analysis
Attached to the staff report are the Directors' Compensation and Reimbursement of Expenses.
Staff Recommendation
That the Board of Directors approve the compensation and reimbursement of expenses as presented.
Legal Review
Not applicable.
Environmental Review
Consideration of the compensation and reimbursement of expenses is an administrative matter and is exempt from the requirements of
the California Environmental Quality Act (CEQA) (Public Resources Code Section 21000 et. seq.). Section 15300.4 of CEQA allows an
agency while establishing its own procedures “to list those specific activities which fall within each of the exempt classes”, and the
District has adopted “CEQA Guidelines and Implementing Procedures” that state on page 6. "Projects” does not include …. C.
Continuing administrative or maintenance activities.”
Financial Review
Not applicable.
Public Notice Process
Copies of this report are on file and will be included in the complete agenda packet for the August 26, 2024 Board of Directors Meeting
at District Headquarters and posted on the District’s website.
Alternative Actions
1. Do not approve the compensation and reimbursement of expenses as presented.
2. Direct staff to report back with more information.
File Attachments
Subject 5. Approve the Directors' Compensation and Reimbursement of Expenses
Meeting Aug 26, 2024 - Board of Directors Regular Meeting
Access Public
Type Action (Consent)
Recommended
Action
That the Board of Directors approve the compensation and reimbursement of expenses
as presented.
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pr_scheafer.pdf (274 KB)
pr_schafer.pdf (50 KB)
perry-pr.pdf (43 KB)
pr_ooten.pdf (81 KB)
pr_eckles.pdf (81 KB)
All matters listed on the consent calendar are considered to be routine and may be acted upon by one motion
after public comment has been received. Only Board of Directors may pull an item for discussion. Reading of
resolutions is waived and they will be adopted and numbered. Now is the time for those in the audience who wish
to speak to items listed on the consent calendar. Each speaker will be limited to four (4) continuous minutes of
comment on the consent calendar as a whole.
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C. CONSENT CALENDAR - All matters listed on the consent calendar are
considered to be routine and may be acted upon by one motion after public
comment has been received. Only Board of Directors may pull an item for
discussion. Reading of resolutions is waived and they will be adopted and
numbered. Now is the time for those in the audience who wish to speak to
items listed on the consent calendar. Each speaker will be limited to four (4)
continuous minutes of comment on the consent calendar as a whole.
To: Board of Directors
Via: Scott Carroll, General Manager
From: Amanda Doan, Accounting Clerk
Date: August 26, 2024
Subject: Approve Payroll Transparency Disclosure for July 2024
Summary
Attached is the Payroll General Ledger Distribution Report summarizing each payroll during the month.
Recommendation
That the Board of Directors approve and file the report.
Analysis
Attached is the Payroll General Ledger Distribution Report summarizing each payroll during the month.
Legal Review
Not Applicable.
Environmental Review
Subject activity is exempt from the requirements of the California Environmental Quality Act (CEQA) (Public Resources Code Section
21000 et. seq.). Section 15300.4 of CEQA allows an agency while establishing its own procedures "to list those specific activities which
fall within each of the exempt classes", and the District has adopted "CEQA Guidelines and Administrative Content Executive Content
Implementing Procedures" that state on page 6 "Projects" does not include .... C. Continuing administrative or maintenance activities."
Financial Review
Sufficient funds are available in the adopted budget.
Public Notice Process
Copies of this report are on file and will be included with the complete agenda packet for the August 26, 2024 Board of Directors
Regular meeting at District Headquarters and posted on the District's website www.cmsdca.gov.
Alternative Actions
Subject 6. Approve Payroll Transparency Disclosure for July 2024
Meeting Aug 26, 2024 - Board of Directors Regular Meeting
Access Public
Type Action (Consent)
Fiscal Impact Yes
Budgeted Yes
Recommended
Action
That the Board of Directors approve and file the report.
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Refer item back to staff with further instructions.
File Attachments
Payroll Transparency Disclosure July 2024.pdf (195 KB)
All matters listed on the consent calendar are considered to be routine and may be acted upon by one motion
after public comment has been received. Only Board of Directors may pull an item for discussion. Reading of
resolutions is waived and they will be adopted and numbered. Now is the time for those in the audience who wish
to speak to items listed on the consent calendar. Each speaker will be limited to four (4) continuous minutes of
comment on the consent calendar as a whole.
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C. CONSENT CALENDAR - All matters listed on the consent calendar are
considered to be routine and may be acted upon by one motion after public
comment has been received. Only Board of Directors may pull an item for
discussion. Reading of resolutions is waived and they will be adopted and
numbered. Now is the time for those in the audience who wish to speak to
items listed on the consent calendar. Each speaker will be limited to four (4)
continuous minutes of comment on the consent calendar as a whole.
To: Board of Directors
Via: Scott Carroll, General Manager
From: Angela Colunga, Management Analyst I
Date: August 26, 2024
Subject: Approve the Occupancy Count of 23,124 and Direct Staff to Prepare a Warrant to CR&R Environmental Services for
$266,691.40 in the August 2024 Warrant Register for July 2024 Solid Waste Collection Services.
Summary
The District's monthly payment to CR&R Environmental Services (CR&R) for solid waste collection services is calculated by multiplying
the set occupancy rate by the occupancy count, approved each month by the Board of Directors. The current occupancy rate is
$11.5331 and the July 2024 occupancy count presented to the Board of Directors is 23,124, for a total payment of $266,691.40.
Recommendation
That the Board of Directors:
1. Approve the Occupancy Count of 23,124; and
2. Direct staff to prepare a warrant to CR&R Environmental Services for $266,691.40 in the August 2024 warrant register for July 2024
solid waste collection services.
Analysis
The occupancy count is the number of active units in the District's jurisdiction receiving solid waste collection services. The occupancy
rate approved by the Board of Directors on May 28, 2024, effective July 1, 2024, is $11.5331. The District pays CR&R $11.5331 per
occupant, per month for solid waste collection services. The occupancy count is increased or decreased monthly for new residential
developments and demolitions.
As of July 31, 2024, the District's occupancy count was 23,124 with one new account added since the last billing period. The occupancy
count approved by the Board of Directors for June 2024 was 23,123.
The District's payment to CR&R is calculated by multiplying the occupancy count by the occupancy rate. The payment calculation for
July 2024 is included below.
Occupancy Count X Occupancy Rate = Payment to CR&R
23,124 $11.5331 $266,691.40
Subject 7. Approve the Occupancy Count of 23,124 and Direct Staff to Prepare a
Warrant to CR&R Environmental Services for $266,691.40 in the August 2024
Warrant Register for July 2024 Solid Waste Collection Services.
Meeting Aug 26, 2024 - Board of Directors Regular Meeting
Access Public
Type Action (Consent)
Recommended
Action
That the Board of Directors:
1. Approve the Occupancy Count of 23,124; and
2. Direct staff to prepare a warrant to CR&R Environmental Services for $266,691.40 in
the August 2024 warrant register for July 2024 solid waste collection services.
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District staff will continue to track the number of new and removed service addresses.
Legal Review
Not applicable.
Environmental Review
Consideration of the occupancy count is an administrative matter and is exempt from the requirements of the California Environmental
Quality Act (CEQA) (Public Resources Code Section 21000 et. seq.). Section 15300.4 of CEQA allows an agency while establishing its
own procedures "to list those specific activities which fall within in each of the exempt classes," and the District has adopted "CEQA
Guidelines and Implementing Procedures" that state on page 6 "Projects" does not include... C. Continuing administration or
maintenance activities.
Financial Review
Sufficient funds are available in the adopted FY 2024-25 budget.
Public Notice Process
Copies of this report are on file and will be included with the complete agenda packet for the August 26, 2024, Board of Directors
Meeting held at 290 Paularino Avenue and posted on the District's website at www.cmsdca.gov.
Alternative Actions
Refer item back to staff with further instructions.
File Attachments
July 2024 Occupancy Report.pdf (57 KB)
All matters listed on the consent calendar are considered to be routine and may be acted upon by one motion
after public comment has been received. Only Board of Directors may pull an item for discussion. Reading of
resolutions is waived and they will be adopted and numbered. Now is the time for those in the audience who wish
to speak to items listed on the consent calendar. Each speaker will be limited to four (4) continuous minutes of
comment on the consent calendar as a whole.
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C. CONSENT CALENDAR - All matters listed on the consent calendar are
considered to be routine and may be acted upon by one motion after public
comment has been received. Only Board of Directors may pull an item for
discussion. Reading of resolutions is waived and they will be adopted and
numbered. Now is the time for those in the audience who wish to speak to
items listed on the consent calendar. Each speaker will be limited to four (4)
continuous minutes of comment on the consent calendar as a whole.
To: Board of Directors
Via: Scott Carroll, General Manager
From: Angela Colunga, Management Analyst I
Date: August 26, 2024
Subject: Approve the preparation of a warrant to CR Transfer for $238,153.47 in the August 2024 warrant register for July 2024
recycling and disposal services
Summary
The District pays CR Transfer monthly for the sorting of recyclables from mixed waste, landfill disposal of the remaining waste, and the
diversion of organic waste to an anaerobic digestion facility to be recycled into renewable natural gas to fuel the solid waste collection
trucks or to be processed into compost.
Recommendation
That the Board of Directors approve the preparation of a warrant to CR Transfer for $238,153.47 in the August 2024 warrant register for
July 2024 recycling and disposal services.
Analysis
The following chart outlines the total tonnage and payments due for residential and organic waste collection in Costa Mesa and
Newport Beach during July 2024. The tonnage rates approved by the Board of Directors on May 28, 2024, effective July 1, 2024, is
$61.19 per ton for mixed waste recycling and disposal and $84.19 per ton for organics recycling.
Type of Waste Invoice No.Tonnage Rate Amount Billed
Residential Waste - Newport Beach 45854 127.98 $61.19 $7,831.10*
Residential Waste - Costa Mesa 45853 2,589.96 $61.19 $158,479.72*
Total Residential Waste $166,310.82
Organics Recycling 45888 853.34 $84.19 $71,842.65*
Total Organics $71,842.65
Grand Total $238,153.47
*Due to weight ticket calculation rounding, some invoice totals may be off by a few cents.
Legal Review
Not applicable.
Subject 8. Approve the Preparation of a Warrant to CR Transfer for $238,153.47 in the
August 2024 Warrant Register for July 2024 Recycling and Disposal Services
Meeting Aug 26, 2024 - Board of Directors Regular Meeting
Access Public
Type Action (Consent)
Recommended
Action
That the Board of Directors approve the preparation of a warrant to CR Transfer for
$238,153.47 in the August 2024 warrant register for July 2024 recycling and disposal
services.
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Environmental Review
Consideration of the CR Transfer warrant is an administrative matter and is exempt from the requirements of the California
Environmental Quality Act (CEQA) (Public Resources Code Section 21000 et. seq.). Section 15300.4 of CEQA allows an agency while
establishing its own procedures "to list those specific activities which fall within each of the exempt classes," and the District has
adopted "CEQA Guidelines and Implementing Procedures" that state on page 6 "Projects" does not include... C. Continuing
administrative or maintenance activities.
Financial Review
Sufficient funds are available in the adopted FY 2024-25 budget.
Public Notice Process
Copies of this report are on file and will be included with the complete agenda packet for the August 26, 2024, Board of Directors
Meeting held at 290 Paularino Avenue and posted on the District's website at www.cmsdca.gov.
Alternative Actions
Refer item back to staff with further instructions.
All matters listed on the consent calendar are considered to be routine and may be acted upon by one motion
after public comment has been received. Only Board of Directors may pull an item for discussion. Reading of
resolutions is waived and they will be adopted and numbered. Now is the time for those in the audience who wish
to speak to items listed on the consent calendar. Each speaker will be limited to four (4) continuous minutes of
comment on the consent calendar as a whole.
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C. CONSENT CALENDAR - All matters listed on the consent calendar are
considered to be routine and may be acted upon by one motion after public
comment has been received. Only Board of Directors may pull an item for
discussion. Reading of resolutions is waived and they will be adopted and
numbered. Now is the time for those in the audience who wish to speak to
items listed on the consent calendar. Each speaker will be limited to four (4)
continuous minutes of comment on the consent calendar as a whole.
To: Board of Directors
Via: Scott Carroll, General Manager
From: Angela Colunga, Management Analyst I
Date: August 26, 2024
Subject: Receive and File July 2024 Organics Tonnage Report
Summary
In July 2024, CR&R collected 853.34 tons of organic waste and recycled 814.05 tons of organic waste.
Recommendation
That the Board of Directors receive and file this report.
Analysis
The chart below outlines the total organic waste tonnage collected from the organics program and the tons recycled and landfilled. A
graph depicting the total tonnage of organic waste collected during each month of the last five fiscal years is attached to this report.
FY 2024-25 Organics
Month Recycled Landfilled Total Collected
July 814.05 39.29 853.34
Legal Review
Not applicable.
Environmental Review
Consideration of the Organics Tonnage Report is an administrative matter and is exempt from the requirements of the California
Environmental Quality Act (CEQA) (Public Resources Code Section 21000 et. seq.). Section 15300.4 of CEQA allows an agency while
establishing its own procedures "to list those specific activities which fall within each of the exempt classes," and the District has
adopted "CEQA Guidelines and Implementing Procedures" that state on page 6 "Projects" does not include... C. Continuing
administrative or maintenance activities.
Financial Review
Not applicable.
Public Notice Process
Copies of this report are on file and will be included with the complete agenda packet for the August 26, 2024 Board of Directors
Meeting held at 290 Paularino Avenue and posted on the District's website at www.cmsdca.gov.
Subject 9. Receive and File July 2024 Organics Tonnage Report
Meeting Aug 26, 2024 - Board of Directors Regular Meeting
Access Public
Type Action (Consent)
Recommended
Action
That the Board of Directors receive and file this report.
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Alternative Actions
Refer item back to staff with further instructions.
File Attachments
Organics_Tonnage_July_2024.pdf (557 KB)
All matters listed on the consent calendar are considered to be routine and may be acted upon by one motion
after public comment has been received. Only Board of Directors may pull an item for discussion. Reading of
resolutions is waived and they will be adopted and numbered. Now is the time for those in the audience who wish
to speak to items listed on the consent calendar. Each speaker will be limited to four (4) continuous minutes of
comment on the consent calendar as a whole.
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C. CONSENT CALENDAR - All matters listed on the consent calendar are
considered to be routine and may be acted upon by one motion after public
comment has been received. Only Board of Directors may pull an item for
discussion. Reading of resolutions is waived and they will be adopted and
numbered. Now is the time for those in the audience who wish to speak to
items listed on the consent calendar. Each speaker will be limited to four (4)
continuous minutes of comment on the consent calendar as a whole.
To: Board of Directors
Via: Scott Carroll, General Manager
From: Angela Colunga, Management Analyst I
Date: August 26, 2024
Subject: Receive and File July 2024 Solid Waste Diversion Report
Summary
In July 2024, CR&R collected 3,571.28 tons of solid waste and recycled 2,176.95 tons of solid waste.
Recommendation
That the Board of Directors receive and file this report.
Analysis
For the current fiscal year to date, the District's diversion rate is 60.96%. A tonnage summary for the past 20 fiscal years is attached to
this report.
Legal Review
Not applicable.
Environmental Review
Consideration of the Solid Waste Diversion Report is an administrative matter and is exempt from the requirements of the California
Environmental Quality Act (CEQA) (Public Resources Code Section 21000 et. seq.). Section 15300.4 of CEQA allows an agency while
establishing its own procedures "to list those specific activities which fall within each of the exempt classes," and the District has
adopted "CEQA Guidelines and Implementing Procedures" that state on page 6 "Projects" does not include... C. Continuing
administrative or maintenance activities.
Financial Review
Not applicable.
Public Notice Process
Copies of this report are on file and will be included with the complete agenda packet for the August 26, 2024 Board of Directors
Meeting held at 290 Paularino Avenue and posted on the District's website at www.cmsdca.gov.
Alternative Actions
Refer item back to staff with further instructions.
File Attachments
Subject 10. Receive and File July 2024 Solid Waste Diversion Report
Meeting Aug 26, 2024 - Board of Directors Regular Meeting
Access Public
Type Action (Consent)
Recommended
Action
That the Board of Directors receive and file this report.
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Tonnage_Summary_July_2024.pdf (463 KB)
All matters listed on the consent calendar are considered to be routine and may be acted upon by one motion
after public comment has been received. Only Board of Directors may pull an item for discussion. Reading of
resolutions is waived and they will be adopted and numbered. Now is the time for those in the audience who wish
to speak to items listed on the consent calendar. Each speaker will be limited to four (4) continuous minutes of
comment on the consent calendar as a whole.
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C. CONSENT CALENDAR - All matters listed on the consent calendar are
considered to be routine and may be acted upon by one motion after public
comment has been received. Only Board of Directors may pull an item for
discussion. Reading of resolutions is waived and they will be adopted and
numbered. Now is the time for those in the audience who wish to speak to
items listed on the consent calendar. Each speaker will be limited to four (4)
continuous minutes of comment on the consent calendar as a whole.
To: Board of Directors
From: Scott Carroll, General Manager
Date: August 26, 2024
Subject: Receive and File July 2024 Contracts Signed by the General Manager
Summary
At the January 24, 2019 Board of Directors meeting, the Board directed the General Manager to submit a list of contracts he signed
during the previous month. Below are the contracts he signed in the months of July 2024.
Recommendation
That the Board of Directors receive and file this report
Analysis
The following contracts/agreements were signed by the general manager in July 2024
Contracts/Agreement
No contracts and/or agreements were signed in the month of July.
Purchase Orders
1. Corrpro Companies, Inc – Pipe assessment of the Elden Pump Station Forcemain located inside the Mesa Drive SR55
overpass bridge. Cost: $7,500
2. 4imprint, Inc. – Promo Item Giveaways, Reusable 24oz Coffee Tumblers (75) for special events. Cost: $1,540.86
3. Roadway Construction Service – Traffic control for Project 343, Elden Pump Station Emergency Bypass Project. Cost: $12,500
4. Continental Carbon Group – Purchased carbon canisters for odor control at Elden Pump Station. Cost: $3,100
5. Eller’s Tree Service – HQ Parking Lot Tree Removal. Cost: $6,500
Legal Review
Not applicable
Environmental Review
Providing the Board of Directors a monthly list of contracts signed by the General Manager is an administrative matter that will not result
in direct or indirect physical changes in the environment and is not considered a "project".
Financial Review
There is adequate funding in the budget to perform the contract services mentioned above.
Subject 11. Receive and File July 2024 Contracts Signed by the General Manager
Meeting Aug 26, 2024 - Board of Directors Regular Meeting
Access Public
Type Action (Consent)
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Public Notice Process
Copies of this report are on file and will be included with the entire agenda packet for the August 26, 2024 Joint Board of Directors and
Citizens Advisory Committee meeting at District Headquarters and on District website at www.cmsdca.gov.
Alternative Actions
1. Direct staff to report back with more information.
All matters listed on the consent calendar are considered to be routine and may be acted upon by one motion
after public comment has been received. Only Board of Directors may pull an item for discussion. Reading of
resolutions is waived and they will be adopted and numbered. Now is the time for those in the audience who wish
to speak to items listed on the consent calendar. Each speaker will be limited to four (4) continuous minutes of
comment on the consent calendar as a whole.
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C. CONSENT CALENDAR - All matters listed on the consent calendar are
considered to be routine and may be acted upon by one motion after public
comment has been received. Only Board of Directors may pull an item for
discussion. Reading of resolutions is waived and they will be adopted and
numbered. Now is the time for those in the audience who wish to speak to
items listed on the consent calendar. Each speaker will be limited to four (4)
continuous minutes of comment on the consent calendar as a whole.
To: Board of Directors
From: Marc Davis, District Treasurer
Date: August 26, 2024
Subject: Approve the Investment Report for the Month of July 2024
Summary
Attached is the Investment Report for the month of July 2024. As required by the District's Statement of Investment Policy, the
Investment Report delineates all investment activity during the month.
Recommendation
That the Board of Directors approve the Investment Report for the month of July 2024.
Analysis
This report lists the types of securities held in the District's portfolio, the institutions from which the securities were purchased, maturity
dates and interest rates as of June 30, 2024. The District's investments are in compliance with the Statement of Investment Policy
adopted by the Board at the June 24, 2024 regular meeting, as well as the California Government Code. The market values in this
report were provided by our third party custodian, Pershing, LLC, except for the Local Agency Investment Fund (LAIF). The market
value of LAIF was provided by the State Treasurer's Office. It does not represent the value of the underlying securities within the pool,
but rather the par or cost amount, which is the amount the District is entitled to withdraw. This reporting practice is consistent with
industry standard practices for similar funds.
The weighted average stated rate of return (current yield) for the District's investment portfolio as of July 31, 2024, was 2.808%. The
yield to maturity of the portfolio was 2.805%. The District's weighted average interest rate was 171 basis points (1.711%) below the
LAIF average monthly rate of 4.516% for the month of July 2024. The weighted average number of days to maturity for the District's
total portfolio was 386 days (1.06 years). The duration of the underlying securities in LAIF as of July 31, 2024 was 220 days.
The District's investment portfolio is in compliance with its liquidity limitations, which requires that a minimum of 20.00% of the portfolio
must mature within one year. The percentage of the portfolio maturing in one year or less as of July 31, 2024 was 50.35%. The District
has adequate cash reserves necessary to meet its obligations for the next six months.
A majority of the District's cash and investments is reserved or set aside for specific purposes. A description of the various
classifications of the District's cash and investments are as follows:
Solid Waste Fund:
Operating Reserve - Equal to 30% of the operations budget of the Solid Waste Fund per Operations Code Section
4.030.020. The Operating Reserve can only be accessed with prior Board approval.
Subject 12. Investment Report for the Month of July 2024
Meeting Aug 26, 2024 - Board of Directors Regular Meeting
Access Public
Type Action (Consent)
Recommended
Action
That the Board of Directors approve the Investment Report for the month of July 2024.
Goals 8.0 Finance
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Designated for Revenue Dry Period - Equal to 5 months of budgeted operating expenses for the fiscal year to cover the
cash deficit during the period in which the District does not receive any of its annual charges from the County of Orange.
The revenue dry period is from June through October.
Undesignated - Remaining available cash, which is currently used for rate stabilization and payment of organics
recycling costs.
Wastewater Fund:
Operating Reserve - Equal to 25% of the operations budget of the Wastewater Fund per Operations Code Section
4.030.020. The Operating Reserve can only be accessed with prior Board approval.
Reserved for Capital Outlay - Set aside for capital improvement projects approved and budgeted by the Board, but
which have not yet been completed.
Designated for Revenue Dry Period - Equal to 5 months of budgeted operating expenses for the fiscal year to cover the
cash deficit during the period in which the District does not receive any of its annual charges from the County of Orange.
The revenue dry period is from June through October.
Undesignated - Remaining available cash, which is available to be appropriated by the Board.
Facilities Revolving Fund - Collection of fixture fees which is a restricted revenue source and can only be used for new sewer
facilities.
Asset Replacement Fund - Accumulation of funds for replacement of vehicles, equipment and computers.
Asset Management Fund - Accumulation of funds in accordance with the asset management model for long-term replacement
of sewer pipes and related infrastructure.
Legal Review
Legal review is not required.
Environmental Review
Subject activity is exempt from the requirements of the California Environmental Quality Act (CEQA) (Public Resources Code Section
21000 et. seq.). Section 15300.4 of CEQA allows an agency while establishing its own procedures "to list those specific activities which
fall within each of the exempt classes," and the District has adopted "CEQA Guidelines and Implementing Procedures" that state on
page 6, "Projects" does not include...C. Continuing administrative or maintenance activities.
Financial Review
The portfolio was budgeted to earn an average rate of 1.487% for the year ending July 31, 2024. Through July 31, 2024, the portfolio
has earned a weighted average interest rate of 2.805%.
Public Notice Process
Copies of this report are on file and will be included with the entire agenda packet for the August 26, 2024 Joint Board of Directors and
Citizens Advisory Committee meeting at District Headquarters (290 Paularino Avenue) and on the District's website at
www.cmsdca.gov.
Alternative Actions
Refer the matter back to staff.
File Attachments
Investment Report 7-31-24.pdf (572 KB)
All matters listed on the consent calendar are considered to be routine and may be acted upon by one motion
after public comment has been received. Only Board of Directors may pull an item for discussion. Reading of
resolutions is waived and they will be adopted and numbered. Now is the time for those in the audience who wish
to speak to items listed on the consent calendar. Each speaker will be limited to four (4) continuous minutes of
comment on the consent calendar as a whole.
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E. GENERAL MANAGER'S REPORTS
To: Board of Directors
Via: Scott Carroll, General Manager
From: Marissa Pereyda, Senior Management Analyst
Date: August 26, 2024
Subject: Consider Approving the Second Amendment to the 2018 Agreement with CR&R Incorporated
Summary
Costa Mesa Sanitary District and CR&R Incorporated have agreed to begin implementation of the Three-Cart Collection System on
October 7, 2024, as mandated by Senate Bill 1383. With the Three-Cart System, customers will separate recyclables from landfill
waste, and CR&R will collect three carts (Landfill, Recycling, and Organics). Prior to implementation, the District and CR&R must
amend the Agreement for Solid Waste Collection Services to include CR&R's rates for the Three-Cart Collection System. The Second
Amendment to the Agreement with CR&R, including Exhibit F, incorporates the new Three-Cart System rate structure into the
Agreement.
Recommendation
That the Board of Directors approve the Second Amendment to the 2018 Agreement with CR&R Incorporated.
Analysis
Costa Mesa Sanitary District (District) entered into an agreement with CR&R Incorporated (CR&R) for residential solid waste collection
services on July 1, 2018. On July 27, 2023, the District and CR&R entered into the First Amendment to the Agreement in order to
delegate some of the District's responsibility for Senate Bill 1383 to CR&R, including to implement collection programs, meet processing
facility requirements, conduct contamination monitoring, provide education, maintain records, submit reports, monitor compliance,
conduct enforcement, and fulfill other requirements. The First Amendment established that no later than December 31, 2024, CR&R
would provide a Three-Cart Collection System for the separate collection of recyclable materials, organic waste, and landfill waste.
Exhibit B of the First Amendment also established that the two-cart system rates would be adjusted at a later date before implementing
the Three-Cart Collection System.
The District and CR&R have agreed that Three-Cart Collection System implementation will begin on October 7, 2024, with the first
three-cart collection taking place on October 14, 2024. The Agreement with CR&R must be amended to include the Three-Cart System
rates prior to program implementation.
The current two-cart rate includes three (3) components: (1) Occupancy Fee, (2) Mixed-Waste Processing Fee, and (3) Organics
Recycling Fee. The Three-Cart Program rate includes four (4) components to address collection of a third Recycling Cart: (1)
Occupancy Fee, (2) Landfill Processing Fee, (3) Recycling Processing Fee, and (4) Organics Recycling Fee. The FY 2024-25 two-cart
rates included below were approved by the Board of Directors with CR&R's 3.10% Consumer Price Index (CPI) adjustment request on
May 28, 2024. The Second Amendment to the Agreement with CR&R will add the fourth component of collection (Recycling) to CR&R's
rates.
Two-Cart System FY 2024/25 Rate Three-Cart System FY 2024/25 Rate
Occupancy (Per account)$11.5332 Occupancy (Per account)$17.0527
Mixed-Waste (Per ton)$61.19 Landfill (Per ton)$61.19
Organics (Per ton)$84.19 Organics (Per ton)$84.19
Subject 1. Consider Approving the Second Amendment to the 2018 Agreement with
CR&R Incorporated
Meeting Aug 26, 2024 - Board of Directors Regular Meeting
Access Public
Type Action
Recommended
Action
That the Board of Directors approve the Second Amendment to the 2018 Agreement
with CR&R Incorporated.
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Recycling (Per ton)$15.27
Legal Review
District Counsel has reviewed and approved the Second Amendment to the Agreement with CR&R, including Exhibit F.
Environmental Review
Consideration of an amendment to the agreement with CR&R is an administrative matter and is exempt from the requirements of the
California Environmental Quality Act (CEQA) (Public Resources Code Section 21000 et. seq.). Section 15300.4 of CEQA allows an
agency while establishing its own procedures "to list those specific activities which fall within each of the exempt classes," and the
District has adopted "CEQA Guidelines and Implementing Procedures" that state on page 6 "Projects" does not include... C. Continuing
administrative or maintenance activities.
Financial Review
The Three-Cart System rates included in this report and Amendment were included in the Solid Waste Rate Study financial analysis to
determine the solid waste collection rates for FY 2024/25 through FY 2028/29 approved at the Public Hearing on June 24, 2024. The
proposed budget adjustment being presented to the Board on August 26, 2024, includes proposed expenditures for the Three-Cart
Collection System rates.
Public Notice Process
Copies of this report are on file and will be included with the complete agenda packet for the August 26, 2024, Board of Directors
Regular Meeting held at 290 Paularino Avenue and posted on the District's website at www.cmsdca.gov.
Alternative Actions
Refer item back to staff with further instructions.
File Attachments
CR&R 2024 Second Amendment Exhibit F.pdf (34 KB)
CR&R 2024 Second Amendment.pdf (91 KB)
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E. GENERAL MANAGER'S REPORTS
To: Board of Directors
From: Scott Carroll, General Manager
Date: August 26, 2024
Subject: Consider Adopting Ordinance No. 139 Pertaining to Out of State Traveling
Summary
On July 22, 2024, the Board of Directors reviewed and commented on proposed amendments to the Operations Code pertaining to out
of state traveling. The Board directed staff to make additional amendments to the Operations Code and to bring back an ordinance to
tonight's meeting for approval consideration.
Recommendation
That the Board of Directors Adopt Ordinance No. 139 Pertaining to Out of State Traveling
Analysis
The proposed ordinance is amending Sections 3.01.090 and 3.02.070 of the Operations Code allowing the general manager to approve
out of state traveling in Nevada and Arizona. Staff traveling to all other states would still require Board approval.
Out of state traveling for board members does not require board approval if the traveling is adopted in the district's budget. However, on
July 22, 2024, the board directed staff to amend the proposed ordinance by requiring board approval for out of state traveling if the
traveling is not in the adopted budget. Section 3.01.090(c) of the proposed ordinance adheres to board direction.
On July 22, 2024, the Citizens Advisory Committee (CAC) reviewed and commented on the proposed ordinance. The CAC did
recommend the board adopt Ordinance No. 139, but the ordinance the CAC reviewed did not include Section 3.01.090(c) as described
above.
Legal Review
Ordinance No. 139 was reviewed and approved by district counsel.
Environmental Review
Consideration for amending district polices is an administrative matter and is exempt from the requirements of the California
Environmental Quality Act (CEQA) (Public Resources Code Section 21000 et. seq.). Section 15300.4 of CEQA allows an agency while
establishing its own procedures “to list those specific activities which fall within each of the exempt classes”, and the District has
adopted “CEQA Guidelines and Implementing Procedures” that state on page 6 ”Projects” does not include …. C. Continuing
administrative or maintenance activities.”
Financial Review
There are no financial impacts to the district.
Public Notice Process
Copies of this report are on file and will be included with the complete agenda packet for the August 26, 2024 Board of
Directors/Citizens Advisory Committee joint meeting held at District headquarters located at 290 Paularino Avenue in Costa Mesa and
posted on the District’s website.
Alternative Actions
1. Do not adopt Ordinance No. 139.
Subject 2. Consider Adopting Ordinance No. 139 Pertaining to Out of State Traveling
Meeting Aug 26, 2024 - Board of Directors Regular Meeting
Access Public
Type Action
Recommended
Action
That the Board of Directors Adopt Ordinance No. 139 Pertaining to Out of State Traveling
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2. Direct staff to report back with more information.
File Attachments
Revised Ordinance No. 139 - Amending Out of State Traveling.doc (42 KB)
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E. GENERAL MANAGER'S REPORTS
To: Board of Directors
From: Scott Carroll, General Manager
Date: August 26, 2024
Subject: Multi-Jurisdictional Hazard Mitigation Plan (MJHMP)
Summary
A hazard mitigation plan is a long-term strategy that helps local governments reduce the impact of disasters on people, property and the
environment. The plan aims to break the cycle of disaster damage and reconstruction by identifying natural disaster risks and
vulnerabilities, and then developing strategies to protect people and property from similar events. Adopted hazard mitigation plans are
required by the Federal Emergency Management Agency (FEMA) to be eligible to receive federal grant funds from the agency. Staff
will be seeking hazard mitigation grant funds from FEMA to help finance Project No. 341, Elden Pump Station Forcemain Redundancy
Project, but first the district needs an adopted hazard mitigation plan.
Recommendation
That the Board of Directors direct staff to begin engaging with members of the public about the MJHMP and allow them opportunities to
provide feedback about the plan.
Analysis
The Water Emergency Response of Orange County (WEROC) is coordinating a multi-jurisdiction project that will update the
group's Multi-Jurisdictional Hazard Mitigation Plan (MJHMP), which will be the strategic plan to assess and reduce the threats that our
communities face from current and future hazard conditions. Based on preliminary discussions, these hazards include:
Climate Change
Coastal Hazards
Coastal Storms
Coastal Erosion
Sea level rise
Tsunami
Dam/Reservoir Failure
Flood
Geologic Hazards
Expansive Soils
Land Subsidence
Landslide/Mudflow
Human-Caused Hazards
Contamination/salt water intrusion
Hazardous Materials
Power Outage
Terrorism (Cyberthreat)
Terrorism (Mass-casualty incident)
Seismic Hazard
Fault Rupture
Liquefaction
Seismic Shaking
Severe Weather
Drought
Extreme Heat
Windstorm (Santa Ana Winds)
Urban Fire
Subject 3. Multi-Jurisdictional Hazard Mitigation Plan (MJHMP)
Meeting Aug 26, 2024 - Board of Directors Regular Meeting
Access Public
Type Discussion
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Wildfire
The overarching goals of the MJHMP include but are not limited to:
Goal 1: Minimize vulnerabilities of critical facilities and infrastructure to minimize damages and loss of life and injury to human life
caused by hazards.
Goal 2: Minimize security risks to water and wastewater infrastructure.
Goal 3: Minimize interruption to water and wastewater utilities.
Goal 4: Improve public outreach, awareness, education, and preparedness for hazards in order to increase the community resilience.
Goal 5: Eliminate or minimize wastewater/recycled water spills and overflows (Wastewater agencies).
Goal 6: Protect water quality and supply, critical aquatic resources and habitat to ensure a safe water supply.
Goal 7: Strengthen emergency response services, workforce training, and education enhancement to ensure preparedness, response,
and recovery during any major or multi-hazard event.
The multi-jurisdictions that are participating in the MJHMP include the following:
Costa Mesa Sanitary District
El Toro Water District
Irvine Ranch Water District
Laguna Beach County Water District
Mesa Water District
Moulton Niguel Water District
Municipal Water District of Orange County
Orange County Sanitation District
Orange County Water District
Santa Margarita Water District
Serrano Water District
South Coast Water District
South Orange County Wastewater Authority
Trabuco Canyon Water District
Yorba Linda Water District
Guidelines from the Federal Emergency Management Agency (FEMA) require that the agency preparing the plan create opportunities
for members of the public to be involved in developing their MJHMP and that these opportunities are documented. This process helps
ensure the MJHMP reflects community values, concerns, and priorities. Tonight's meeting is serving as the community kick-off meeting
that focuses on informing the public about the hazard mitigation planning process, the project schedule, ways to stay engaged with the
district, and ways to stay informed about upcoming events and project documents. Vicki Osborn, Director of Emergency Management
for WEROC will be providing a presentation about the project overview.
District staff will be engaging with the public through online systems and media outlets. Outreach channels such as the district's
website, social media, online survey, press releases and the district's newsletter will be utilized for public engagement about the
MJHMP. Below is the online survey link members of the public are encouraged to complete.
MJHMP Online Survey
The following is the proposed schedule for adoption.
2024 2025
August Sept Oct Nov Dec Jan Feb March
Planning Process
Admin Draft Review
CMSD Board Draft Review
Public Draft Review
Public Review Period
Cal OES/FEMA Review
CMSD Board Adopt Final
Legal Review
Not applicable
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Environmental Review
Consideration for a multi-jurisdictional hazard mitigation plan is an administrative matter and is exempt from the requirements of the
California Environmental Quality Act (CEQA) (Public Resources Code Section 21000 et. seq.). Section 15300.4 of CEQA allows an
agency while establishing its own procedures “to list those specific activities which fall within each of the exempt classes”, and the
District has adopted “CEQA Guidelines and Implementing Procedures” that state on page 6 ”Projects” does not include …. C.
Continuing administrative or maintenance activities.”
Financial Review
The district's cost share for updating the MJHMP is $11,800. There are sufficient funds in the budget for this expense.
Public Notice Process
Copies of this report are on file and will be included with the complete agenda packet for the August 26, 2024 Board of Directors
meeting held at District headquarters located at 290 Paularino Avenue in Costa Mesa and posted on the District’s website.
Alternative Actions
1. Direct staff to report back with more information.
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E. GENERAL MANAGER'S REPORTS
To: Board of Directors
Via: Scott Carroll, General Manager
From: Lieu Tran, Sr. Accountant
Date: August 26, 2024
Subject: Receive and File the Preliminary Fourth Quarter Budget Review of FY 2023-24.
Summary
This report serves as a summary of the District’s spending through June 30, 2024 as well as staff’s best estimate of projected balances
for the year-ended June 30, 2024.
Recommendation
This report serves as a summary of the District’s revenues and expenditures through June 30, 2024, with the understanding the fiscal
year numbers won't be final until the annual audit is complete later this calendar year.
Analysis
This analysis report uses the “Amended Budget”, consisting of the adopted budget plus any approved prior year carryover
appropriations, as well as budget adjustments through June 30, 2024.
Solid Waste Fund Expenditure- The Solid Waste fund has an amended budget of $7,418,109. As of June 30, 2024, 88% of the
Solid Waste budget has been expended. Staff anticipates budgetary savings of $276,900 for the fiscal year, primarily due to
savings in Personnel and Maintenance/Operations.
Solid Waste & General Funds Revenue- The total Solid Waste and General Funds revenue budget for FY 2023-24 is
$7,372,900. As of June 30, 2024, the District received $7,891,418 in total revenue. The District received more revenue than
budgeted from property taxes, additional container, investment earnings, and other non-operating revenue accounts (such as
grants and fines/forfeitures/liquidated damages).
Wastewater Fund Expenditure- The Wastewater fund has an amended budget of $6,103,978 (excluding capital improvement
projects). As of June 30, 2024, 88% of the Wastewater Fund's operating budget has been expended. Staff anticipates
budgetary savings of $85,000 due to Personnel and Maintenance/Operations.
Wastewater Fund Revenue- The total Wastewater Fund revenue budget for FY 2023-24 is $8,066,100. As of June 30, 2024,
the District received a total of $8,096,525 in Wastewater Fund revenue. The District received more revenue than budgeted
from investment earnings, sewer permits, and inspection fees. However, charges for services and other non-operating revenue
accounts did not meet the anticipated adopted budget amount.
Capital Improvement Projects (CIP) – The Capital Improvement Projects are expected to stay within the allocated budget.
Please refer to the attached report for a more comprehensive analysis.
Legal Review
Not applicable.
Environmental Review
Subject 4. Receive and File the Preliminary Fourth Quarter Budget Review of Fiscal
Year 2023-24
Meeting Aug 26, 2024 - Board of Directors Regular Meeting
Access Public
Type Receive and File
Goals 8.3 Finance - Forecast revenues and expenditures
8.0 Finance
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Subject activity is exempt from the requirements of the California Environmental Quality Act (CEQA) (Public Resources Code Section
21000 et. seq.). Section 15300.4 of CEQA allows an agency while establishing its own procedures “to list those specific activities which
fall within each of the exempt classes”, and the District has adopted “CEQA Guidelines and Implementing Procedures” that state on
page 6 “”Projects” does not include …. C. Continuing administrative or maintenance activities.”
Financial Review
See attached report.
Public Notice Process
Copies of this report are on file and will be included with the entire agenda packet for the August 26, 2024 Board of Directors meeting at
District Headquarters and on District website at www.cmsdca.gov.
Alternative Actions
Refer the matter back to staff for additional information.
File Attachments
A-FY2023-24 Fourth Quarter Budget Analysis.pdf (305 KB)
B - Expenditure Analysis.pdf (401 KB)
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E. GENERAL MANAGER'S REPORTS
To: Board of Directors
Via: Scott Carroll, General Manager
From: Kaitlin Tran, Finance Manager
Date: August 26, 2024
Subject: Request for Adjustment to the Adopted Budget for Fiscal Year 2024-2025.
Summary
The adopted budget for the fiscal year 2024-25 was approved by the Board of Directors on June 26, 2023. There have been several
developments that necessitate adjustments to the budget to ensure that the District can continue to operate effectively and meet its
goals.
Recommendation
That the Board of Directors approve the proposed budget adjustment for Fiscal Year 2024-25 to ensure the continuation of services.
Analysis
The Board of Directors approved the Biennial Budget Fiscal Years 2023-24 and 2024-25 on June 26, 2023. There have been several
developments since the Board adopted the FY 2024-25 budget requiring budget adjustments for FY 2024-25 to ensure the District can
continue to operate effectively and achieve its goals.
Staff presented the proposed budget adjustment for FY 2024-25 to the Board of Directors at the Study Session meeting on August 13,
2024. The Board requested rather than using the General Fund to provide a balanced budget in the Wastewater Fund Staff reduce
expenses in other accounts.
Proposed Budget Adjustments as follows:
Revenue:
1. New Annual Solid Waste Collection Charges
On June 26, 2023, the Board of Directors adopted the FY 2024-25 annual charge revenues budget of $6,578,800. On June
24,2024 the Board of Directors approved new annual solid waste collection charges from $289.20 to $328.92 per unit. As a
result, the FY 2024-25 annual revenue budget will increase approximately $903,200. Staff is proposing a budget adjustment to
the solid waste annual charge revenues budget to $7,482,000.
2. SB 1383 OWR4 Grant Funding
The District received the second SB 1383 OWR4 Grant Funding of $315,300. The funding will be expended by the required
date of April 1, 2026 for the following:
Subject 5. Request for Adjustment to the Adopted Budget for Fiscal Year 2024-2025
Meeting Aug 26, 2024 - Board of Directors Regular Meeting
Access Public
Type Action, Discussion
Fiscal Impact Yes
Budgeted Yes
Recommended
Action
That the Board of Directors approve the proposed budget adjustment for Fiscal Year
2024-25 to ensure the continuation of services.
Goals 8.2 Finance - Adopt a balanced budget
8.0 Finance
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Account Description 1383 Plan Amount
Part Time Salary Hire a part-time intern $50,300
Staff Development Staff attend SB 1383 training and conferences $4,000
Program Composting Program $42,000
Program School Education Program $30,000
Public Info/Education/Promo Education & Public Outreach $110,000
Rental Kitchen Pails Storage $9,000
Professional Services Record Keeping System & Consulting Services $70,000
Total $315,300
By June 30, 2025 any unspent grant amount will be requested for carryover to FY 2025-26.
Expenditures:
3. Changes in Personnel
After the Board adopted the budget in June 2023, there have been a few factors that occurred which affected the FY2024-25
salary and benefit budgets. First, the February 2024 CPI in Los Angeles-Long Beach-Anaheim came in at 1.6% less than what
was budgeted. Second, there were four employees that have separated from the District. The District has filled three of those
positions and one position remains vacant. When a new incumbent is hired, the base rate and benefits may be less or more
than the former employee affecting the adopted personnel budget.
4. Classification and Compensation Study Board Approved on June 24, 2024
The total adopted salaries and benefits budget for the Solid Waste Fund is $996,000 and Wastewater Fund is $3,084,800.
Staff have recalculated the FY 2024-25 salary and benefit budgets to reflect the changes in personnel and the classification
and compensation study approved by the Board on June 24, 2024. The results of the classification and compensation study
adds an additional $21,000 to the Solid Waste Fund and $29,900 to the Wastewater Fund; a total of $50,900 in the salaries
and benefits accounts for FY 2024-25. How does the District plan to fund these additional costs are listed below.
Solid Waste Fund
The FY 2024-25 solid waste adopted budget for part-time salaries is $31,000 for the part-time Accounting Clerk and Internship
position. As stated previously the District received $315,300 for the SB 1383 OWR4 Grant, in which staff will allocate $50,300
to pay for the Internship position. Since the internship position will be funded by the SB 1383 OWR4 Grant, there will be
available funds from the adopted budget Part-time Salaries account. Staff is recommending the Board of Directors to transfer
$21,000 from the Part-time Salaries account to the Regular Salaries, Cafeteria Plan, Retirement – Employer and Deferred
Medical accounts to cover the solid waste costs resulting from the Classification and Compensation Study (reference Tables 1
& 2 below).
Table 1
Solid Waste Part-time Salaries Account Amount
Adopted Budget $ 31,000
Budget Adj Grant Funding 50,300
Budget Adj Transfer to Regular Salaries (21,000)
Proposed Solid Waste PT Salaries Budget $ 60,300
Table 2
Class & Comp Study
Solid Waste Adopted Budget Proposed Budget
Account Description Budget Adjust Regular Salaries
Regular Salaries $ 694,000 $ 17,000 $ 711,000
Cafeteria Plan 101,000 2,000 103,000
Retirement - Employer 78,000 1,000 79,000
Deferred Medical (RHS) 7,000 1,000 8,000
Total SW Salaries & Benefits $ 880,000 $ 21,000 $ 901,000
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The total proposed budget adjustment for the Solid Waste Fund salaries and benefits is $1,046,300, an increase of $50,300
from $996,000. The adjustment includes the $50,300 budget for the part-time intern position to assist the Solid Waste
Department that will be funded by the grant revenue received (use Figure 1 below for reference).
Figure 1
Adopted Proposed
Solid Waste Solid Waste Solid Waste
Fund Fund Variance
Total Revenues 7,028,600 8,247,100 1,218,500
Expenses
Salaries and Benefits 996,000 1,046,300 50,300
Operations & Maintenance 6,314,800 7,381,000 1,066,200
Programs 20,000 122,000 102,000
Capital Improvement Projects - - -
Total Expenses 7,330,800 8,549,300 1,218,500
Total Transfers 302,200 302,200 -
Total Budget, Net Of Transfers 7,028,600 8,247,100 1,218,500
Net Revenue $ - $ - $ -
Wastewater Fund
The FY 2024-25 wastewater adopted budget for the Annual Sewer Maintenance account is $155,000. Of this amount, $35,000
is for manholes and rings and $120,000 is for miscellaneous. The Miscellaneous line-item budget of $120,000 is for any
unexpected sewer repairs or maintenance that may occur during the year. Staff is recommending the Board of Directors transfer
$29,900 from the Annual Sewer Maintenance account to the Regular Salaries, Cafeteria Plan, Retirement – Employer and
overtime accounts to cover the wastewater costs resulting from the Classification and Compensation Study. After the budget
adjustment, the Annual Sewer Maintenance account has a balance of $125,100 (reference Table 3 below). The commercial
driver’s license budget is included in the Regular Salaries line-item budget and standby pay is included in the Overtime line-item
budget (reference Table 4 below).
Table 3
Adopted Budget
Annual Sewer
Maintenance Account
Manhole Rings/Covers $ 35,000
Miscellaneous 120,000
Budget Adj. Transfer to Salaries and Benefits (29,900)
Proposed Annual Sewer Maint. Budget $ 125,100
Table 4
Class & Comp Study
Wastewater (Administrative)Adopted Budget Proposed Budget
Account Description Budget Adjust Regular Salaries
Regular Salaries $ 1,129,000 $ 10,000 $ 1,139,000
Cafeteria Plan 159,000 9,000 168,000
Retirement - Employer 121,000 1,000 122,000
Wastewater Maintenance (Field Staff)
Regular Salaries (Commercial Driver's License) 963,000 1,900 964,900
Overtime (Standby Pay) 59,000 9,000 68,000
Retirement - Employer 108,000 (1,000) 107,000
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Total WW Salaries & Benefits $ 2,539,000 $ 29,900 $ 2,568,900
The total proposed budget adjustment for the Wastewater Fund salaries and benefits is $3,114,700, an increase of $29,900
from $3,084,800 (reference Figure 2 below).
Figure 2
Adopted Proposed
Wastewater Wastewater Wastewater
Fund Fund Variance
Total Revenues 8,101,200 8,101,200 -
Expenses
Salaries and Benefits 3,084,800 3,114,700 29,900
Operations & Maintenance 3,465,200 3,165,500 (299,700)
Programs - - -
Capital Improvement Projects 1,911,000 1,911,000 -
-
Total Expenses 8,461,000 8,191,200 (269,800)
Total Transfers 359,800 90,000 (269,800)
Total Budget, Net Of Transfers 8,101,200 8,101,200 -
Net Revenue $ - $ - $ -
5. New Three-Cart System & new CR&R rates
During the budget process, staff established an estimated consumer price index (CPI) of 5% to apply for CR&R rates. The
adopted budgets for the trash hauler, the recycling tonnage, and the organics disposal tonnage are $3,122,400, $1,789,300
and $838,800, respectively.
On May 28, 2024 the Board of Directors approved a lower CPI of 3.10%. The FY 2024-25 hauler rate, recycling/disposal rate,
and organics rate are $11.5331 (per account), $ 61.19 (per ton) and $ 84.19 (per ton), respectively. The rate structure will
change when the District implements the three-cart system in October to (1) Hauler (Occupancy) Fee, (2) Recycling Fee, (3)
Landfill Fee, and 4) Organics Fee. Staff will present an agreement amendment with the new proposed rate structure for Board
approval at a future meeting.
Due to the changes in the FY 2024-25 CPI percentage and the rate structure after the first quarter, staff is proposing budget
adjustments for the Trash Hauler, the Recycling, the Landfill and the Organics Disposal accounts as follows:
Account Description Adopted Budget Proposed Adjusted Budget
Trash Hauler $ 3,122,400 $ 4,368,000
Landfill $ 1,789,300 $ 960,000
Recycling $ 0 $ 400,000
Organics Disposal $ 838,800 $ 838,800
6. Professional Services Account (use Figure 3 below to reference 6a, 6b, and 6c)
The Professional Services Account has a budget of $106,700 in the Solid Waste Fund and $163,700 in the Wastewater fund.
Staff is proposing to add an additional $70,000 to the Solid Waste Fund and $35,000 to the Wastewater Fund for the following
items:
a. SB 1383 Record Keeping System & Consulting Services- As mentioned earlier in this report, the District received the
second SB 1383 OWR4 Grant Funding of $315,300. The funding will be expended by the required date of April 1,
2026. Staff is planning to allocate $70,000 on record keeping system and consulting services for SB 1383.
b. Permit & Fixture Fee Study- The Permit & Fixture Fee Study was budgeted in FY 2023-24 for $25,000. However, staff
obtained quotes for the study and the cost to conduct the study was higher than the budgeted amount. To conduct the
Permit and Fixture Fee study, it will cost approximately $60,000. Staff will request the Board of Directors carryover the
$25,000 from FY 2023-24 to FY 2024-25 at the October 2024 Board Meeting. In addition, staff is proposing the Board
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of Directors appropriate an additional $35,000 to the Permit & Fixture Fee Study. If the Board of Directors approves
the appropriation, the total Permit & Fixture Fee Study budget will be $60,000.
c. On-Site IT Manager- There is a $44,400 budgeted to hire a consultant IT Manager to be on-site at HQ. Of that
amount, $40,000 is budgeted for the Wastewater Fund. Staff proposes in lieu of hiring a consulting IT Manager to
be on-site at HQ, the $40,000 budgeted be used to fund $21,200 for IT projects and $18,800 to support the
Permit and Fixture Fee Study in the Wastewater Fund.
Figure 3
Adopted
Solid Waste Wastewater Solid
Description Fund Fund Total Fu
Professional Services
Artificial Intelligent Manhole Support $ - $ 5,000 $ 5,000 $
Public Relations 30,000 30,000 60,000
Bilingual Translation Services 2,500 2,500 5,000
Record Retention Updates 100 900 1,000
Comprehensive Parcel and Levy Audit 11,100 11,100 22,200
OPEB Actuarial 1,000 9,000 10,000
ECS Imaging - Document Imaging Services - 2,000 2,000
IT Monthly Maintenance 5,500 49,700 55,200
Vulnerability Scan 900 8,100 9,000
6c) On-site IT Manager 4,400 40,000 44,400
Website Maintenance 600 5,400 6,000
Franchise Hauler & SB 1383 Compliance & Composition Studies 36,600 - 36,600
6a) SB 1383 Compliance 8,000 - 8,000
6b) Permit & Fixture Fee Study - - -
Waste Hauler Profit Margin Audit 6,000 - 6,000
Total Professional Services $ 106,700 $ 163,700 $ 270,400 $ 17
7. Engineering/Architectural Services, Plan Check/Inspection Inside and Outside accounts
The Board of Directors approved rate increases for FY 2024-25 for Robin B. Hamers & Associates for Engineering, Inspection,
and Contract Administration Services on May 23, 2023 (except the Inspector rate) as follows:
Position FY 2023-24 FY 2024-25 % Increase
Principal Engineer $140.40 $143.20 2%
Design/Licensed Engineer $124.20 $126.68 2%
Inspector $116.50 $120.52 (new, 7/1/24)3.5%
Clerical/Admin $70.20 $71.60 2%
The prevailing wage percentage increase for FY 2024-25 for the Inspector rate was unknown on May 23, 2023. Staff recently
received a letter from Robin B. Hamers & Associates, notifying the District that effective July 1, 2024, there was an increase of
3.5% ($4.02) per hour for the Inspector rate due to an increase in the prevailing wage. All workers employed on public works
projects must be paid the prevailing wage determined by the Director of the Department of Industrial Relations according to
the type of work and location of the project. Therefore, the inspector rate increased from $116.50 to $120.52. The Dig Alert
review and inspection costs were budgeted and charged to the Engineering/Architectural Services account in previous years.
Staff is proposing to create an account for Dig Alert review and inspection to separate the costs for better record tracking. Staff
has analyzed the FY 2023-24 expenses and estimated the FY 2024-25 expenses based on the new rates as follows:
Account Adopted Budget Proposed Adj Budget
Engineering/Architectural Services $102,300 $32,300
Dig Alert Review & Inspection $0 $50,000
Plan Check/Inspection - Inside $34,500 $7,700
Plan Check/Inspection - Outside $53,200 $100,000
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Total $190,000 $190,000
There are no additional budget requests for the Engineering/Architectural Services, Dig Alert Review & Inspection, Plan
Check/Inspection – Inside, and Plan Check/Inspection – Outside. The total budget for these four accounts is $190,000. Staff is
proposing to adjust the budget within these four accounts.
8. Building Maintenance Account- (use Figure 4 below as a reference)
The Building Maintenance Account has a budget of $3,600 in the Solid Waste Fund and $32,400 in the Wastewater fund, a
total of $36,000. This included a total budget of $5,000 for HQ landscape maintenance. Staff is proposing a budget increase of
$23,000 to maintain the landscape at headquarters.
Figure 4
Adopted Proposed
Solid Waste Wastewater Solid Waste Wastewater
Description Fund Fund Total Fund Fund
Building Maintenance HQ
Bolt Charger Maintenance/Repair 100 900 1,000 100 900
Building Maintenance Repairs/Electrical 600 5,400 6,000 600 5,400
Building Maintenance Supplies 600 5,400 6,000 600 5,400
Fire Extinguisher Maintenance 50 450 500 50 450
Heat/Ventilating/ Air Conditioning 480 4,320 4,800 480 4,320
Janitorial Contract - Special Cleaning 100 900 1,000 100 900
Landscape Maintenance - Special Services 500 4,500 5,000 2,800 25,200
OC Special Assessments Tax HQ 220 1,980 2,200 220 1,980
Pest Control 200 1,800 2,000 200 1,800
Plumbing 100 900 1,000 100 900
Surveillance Security System Replacement 250 2,250 2,500 250 2,250
Water Delivery HQ 100 900 1,000 100 900
Miscellaneous 300 2,700 3,000 300 2,700
Total Building Maintenance HQ $ 3,600 $ 32,400 $ 36,000 $ 5,900 $ 53,100
9. Liability Insurance Account
Currently the District does not have earthquake insurance for the Headquarters and District Yard buildings. Earthquake
insurance for the buildings will add an additional $22,500 to the FY 2024-25 liability insurance account budget. The earthquake
premium cost is split 50/50 between the HQ building (Liability Insurance Administrative account) and the District Yard building
(Liability Insurance Sewer Maintenance account).
10. Capital Outlay Administrative Account (Use Figure 5 below as a reference)
The FY 2024-25 Wastewater Capital Outlay Administrative Account has a budget of $50,000 for the second phase of the HQ
Landscape project. Staff is proposing to add an additional $7,000 to replace the HQ roof hatch for safety compliance with
OSHA and $60,000 for the HQ painting project.
Figure 5
Adopted Proposed
Solid Waste Wastewater Solid Waste Wastewater A
Description Fund Fund Total Fund Fund
Capital Outlay Admin & Operations
HQ Landscape Phase II - 50,000 50,000 - 50,000
HQ Roof Hatch Replacement - 7,000
HQ Painting Project - - - - 60,000
Total Capital Outlay Admin & Operations $ - $ 50,000 $ 50,000 $ - $ 117,000 $
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11. Capital Outlay Sewer Maintenance Account
On June 26, 2023, the Board of Directors approved $500,000 to the District Yard Capital Outlay account to replace the 10-
year-old combo cleaning truck in FY 2024-25. The District allocated $400,000 in the Asset Replacement Fund over the last 10
years to replace the truck; therefore, $400,000 was transferred from the Asset Replacement Fund to the Capital Outlay
Wastewater Fund with the remaining $100,000 from fund balance. On August 21, 2023, the Board of Directors approved to
transfer an additional $140,000 from Asset Replacement to the Capital Outlay Wastewater Fund due to an increase in price of
the Combo Cleaning Truck. The District received and paid for the Vactor 2112-18 Combination Sewer Cleaning Unit in FY
2023-34. Staff has proposed to use the unspent budget in FY 2023-24 to cover the Vactor 2112-18 Combination Sewer
Cleaning Unit expense. Staff is proposing to cancel the budget transfer of $540,000 from the Asset Replacement Fund to the
Capital Outlay Wastewater Fund and use $100,000 remaining from the fund balance to cover the additional expenses
proposed in this report.
Approved Budget
Account No.Account Description Transfer out Transfer In Proposed
40-000000-2990 Fixed Asset Replacement Fund $400,000 Cancel transfer
40-000000-2990 Fixed Asset Replacement Fund $140,000 Cancel transfer
20-000000-2990 Wastewater Fund Balance $100,000 For new items request
20-200001-4795 Capital Outlay Swr Maint $640,000 Cancel Expense in FY 24-25
12. Contingency Account
Contingency account is used to manage unexpected emergency expenses that arise during the year. The adopted budget for
the Solid Waste Fund has $70,800 in the contingency account. As a result of the changes mentioned in the previous sections,
the District is adjusting the Contingency account to $125,400. By the fiscal year-end, any unspent amount will go towards the
fund balance.
Legal Review
Not applicable.
Environmental Review
The preparation of financial statements is an administrative action that is categorically exempt under the California Environmental
Quality Act (CEQA) (Public Resources Code Section 21000 et. seq.) Section 15300.4 of CEQA allows an agency while establishing its
own procedures “to list those specific activities which fall within each of the exempt classes”, and the District has adopted “CEQA
Guidelines and Implementing Procedures” that state on page 6 “Projects” does not include …. C. Continuing administrative or
maintenance activities.”
Financial Review
Solid Waste Fund (use Figure 6 below for reference)
The proposed budget adjustments are necessary, and approval of these adjustments will allow the District to maintain financial stability
and continue providing essential services to the community. The proposed FY 2024-25 Solid Waste revenue budget includes an
adjustment of $1,218,500, resulting in an increase from $7,028,600 to $8,247,100. The proposed budget adjustments for fiscal year
2024-25 Budget reflects a balanced budget in the Solid Waste Fund.
Figure 6
Adopted Proposed Adj
General Solid Waste General Solid Waste Solid Waste
Fund Fund Fund Fund Variance
Total Revenues 355,000 7,028,600 355,000 8,247,100 1,218,500
Expenses
Salaries and Benefits - 996,000 - 1,046,300 50,300
Operations & Maintenance - 6,314,800 - 7,381,000 1,066,200
Programs - 20,000 - 122,000 102,000
Capital Improvement Projects - - - - -
-
Total Expenses - 7,330,800 - 8,549,300 1,218,500
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Total Transfers (355,000) 302,200 (355,000) 302,200 -
Total Budget, Net Of Transfers 355,000 7,028,600 355,000 8,247,100 1,218,500
Net Revenue $ - $ - $ - $ - $ -
Wastewater Fund (use Table 4 and Figure 7 below for reference)
The proposed FY 2024-25 Wastewater revenue budget remains the same amount of $8,101,200. Since the acquisition of the Vactor
2112-18 Combination Sewer Cleaning Unit was expensed in FY 2023-24, staff is proposing to cancel the $540,000 transfer from the
Asset Replacement Fund to the Wastewater Capital Outlay Fund and use the available $100,000 from the Wastewater Fund Balance to
cover a portion of the new budget items staff outlined in this report. The total amount of the new budget items and projects is $145,200.
The remaining $45,200 are funded by budget adjustments in difference expense accounts.
Table 4
Proposed New Activities FY 2024-25
Account Amount New Budget Item
Salaries and Benefits $ 29,900 Classification & Compensation Study
Annual Sewer Maintenance (29,900)Classification & Compensation Study
Engineering/Architectural Services (70,000)New rates
Dig Alert Review & Inspection 50,000 New rates
Plan Check/Inspection - Inside (26,800)New rates
Plan Check/Inspection - Outside 46,800 New rates
Professional Services 35,000 Permit & Fixture Fee Study
Building Maintenance 20,700 Landscaping Maintenance
Liability Insurance DY 11,250 Earthquake Insurance DY
Liability Insurance HQ 11,250 Earthquake Insurance HQ
Capital Outlay HQ 7,000 HQ Roof Hatch Replacement
Capital Outlay HQ 60,000 HQ Painting Project
Total $ 145,200
Proposed Budget Adjustments - Available Funds
Account Amount Proposed Adjustment Budget Item
Wastewater Fund Balance $ 100,000 From the Cancellation of the Combo Sewer Cleaning Unit
Professional Services 18,800 On-site IT Manager
Pump Stations Maintenance 21,300 ArcFlash Study (4 Pump Stations)
Computer Licenses & Maintenance HQ 5,100 Trimble Catalyst 1 License
Total $ 145,200
Figure 7
Adopted Proposed Adj
Wastewater Wastewater
Fund Fund Variance
Total Revenues 8,101,200 8,101,200 -
Expenses:
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Total Salaries and Benefits 3,084,800 3,114,700 29,900
Total Operations & Maintenance 3,465,200 3,035,300 (429,900)
Total Programs - - -
Total Capital Improvement Projects 1,911,000 1,911,000 -
Total Expenses 8,461,000 8,061,000 (400,000)
Transfers:
Transfer In From Solid Waste Fund (HQ Rent) 52,800 52,800 -
Transfer Out To Wastewater Fund (HQ Rent) - - -
Transfer In From General Fund- Property Tax - - -
Transfer Out from Asset Replacement Fund 400,000 - (400,000)
Transfer In From Facilities Revolving Fund 50,000 50,000 -
Transfer In From Asset Management Fund 1,911,000 1,911,000 -
Transfer Out To Asset Management Fund (2,054,000) (2,054,000) -
Total Transfers, Net 359,800 (40,200) (400,000)
Total Budget, Net Of Transfers 8,101,200 8,101,200 -
Net Revenue $ - $ - $ -
Figure 8 below shows the summary of the Proposed Budget Adjustment for Fiscal Year 2024-25. The Solid Waste and Wastewater
Funds reflect balanced budgets. Pease see Attachment A – Line-item Proposed Budget Adjustment Fiscal Year 2024-25 for details of
account.
Figure 8
Adopted
General Solid Waste Wastewater Budget General
Fund Fund Fund Total Fund
Total Revenues 355,000 7,028,600 8,101,200 15,484,800 355,000
Expenses:
Total Salaries and Benefits - 996,000 3,084,800 4,080,800 -
Total Operations & Maintenance - 6,314,800 3,465,200 9,780,000 -
Total Programs - 20,000 - 20,000 -
Total Capital Improvement Projects - - 1,911,000 1,911,000 -
Total Expenses - 7,330,800 8,461,000 15,791,800 -
Transfers:
Transfer In From Solid Waste Fund (HQ Rent) - - 52,800 52,800 -
Transfer Out To Wastewater Fund (HQ Rent) - (52,800) - (52,800) -
Transfer In From General Fund- Property Tax (355,000) 355,000 - - (355,000)
Transfer Out from Asset Replacement Fund - - 400,000 400,000 -
Transfer In From Facilities Revolving Fund - - 50,000 50,000 -
Transfer In From Asset Management Fund - - 1,911,000 1,911,000 -
Transfer Out To Asset Management Fund - - (2,054,000) (2,054,000) -
Total Transfers, Net (355,000) 302,200 359,800 307,000 (355,000)
Total Budget, Net Of Transfers 355,000 7,028,600 8,101,200 15,484,800 355,000
Net Revenue $ - $ - $ - $ - $ -
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Public Notice Process
Copies of this report are on file and will be included with the entire agenda packet for the August 26, 2024 Board of Directors regular
meeting at District Headquarters and on the District's website.
Alternative Actions
1. Refer the matter back to staff for additional information
2. Not approve of the budget adjustments.
File Attachments
Attachment A- Proposed FY2024-25 Budget Adjustment.pdf (184 KB)
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F. ENGINEER'S REPORTS
To: Board of Directors
From: Mark Esquer, District Engineer
Date: August 26, 2024
Subject: Receive and File the District Engineer's Monthly Report and Capital Improvement Projects Status
Summary
The District Engineer has provided a memorandum with a brief summary of major capital or other engineering activities for the period of
mid-July to mid-August. The District Engineer's memorandum is attached. Also attached is a detailed summary of the Capital
Improvement Project activities and associated project cost expenses for the previous calendar month.
Recommendation
The Board of Directors receive and file the Capital Improvement Status Report.
Analysis
Attached is information regarding project or technical sewer activities for the Board of Directors' use and information.
Legal Review
Not Applicable
Environmental Review
Subject activity is exempt from the requirements of the California Environmental Quality Act (CEQA) (Public Resources Code Section
21000 et. seq.). Section 15300.4 of CEQA allows an agency while establishing its own procedures “to list those specific activities which
fall within each of the exempt classes”, and the District has adopted “CEQA Guidelines and Implementing Procedures” that state on
page 6 ”Projects” does not include …. C. Continuing administrative or maintenance activities.”
Financial Review
The cost of preparing this report is contained within the operating budget. There are sufficient funds are available in the adopted
budget.
Public Notice Process
Copies of this report are on file and will be included with the complete agenda packet for the August 26, 2024, Board of Directors
Regular meeting at District Headquarters and posted on the District’s website www.cmsdca.gov.
Alternative Actions
Refer item back to staff with further instructions.
Subject 1. Receive and File the District Engineer's Monthly Report and Capital
Improvement Projects Status
Meeting Aug 26, 2024 - Board of Directors Regular Meeting
Access Public
Type Action, Discussion, Receive and File
Preferred Date Aug 26, 2024
Fiscal Impact No
Budgeted Yes
Budget Source Operations Budget
Recommended
Action
Receive and File the District Engineer's Monthly Report and Capital Improvement
Projects Status
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File Attachments
2024 08 Monthly Engineers Report CMSD Memorandum.pdf (244 KB)
2024-07 Financial Section for CIP Updates.pdf (71 KB)
Administrative File Attachments
2024 08 Monthly Engineers Report CMSD Memorandum.docx (105 KB)
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F. ENGINEER'S REPORTS
To: Board of Directors
From: Mark Esquer, District Engineer
Date: August 26, 2024
Subject: Reject All Project 354 Elden Fan Replacement Bids and Direct Staff to Review and Rebid the Project
Summary
The wetwell ventilation fan at the Elden pump station failed because it is past its useful life. The District plans to replace the failed
ventilation system with an upgraded fan that meets current codes. Due to changes in the fire code, the need for an intrinsically safe fan,
and required electrical upgrades, District staff designed the fan system improvements and bid the project. The bids ranged from
$164,443 to $250,000. All bids exceeded the $93,000 Engineers estimate. The District staff reviewed the construction estimate,
contacted the suppliers to confirm prices, and do not understand why the bids are extremely high. The District staff will review the
design for constructability and if value engineering improvements to the design may be implemented.
Recommendation
The Board of Directors receive, file, and reject all bids.
Analysis
District staff contacted the parts and material suppliers to confirm part, material, and equipment prices. Based on the review, Staff do
not understand why the bids are so high. As an example, the fan, fan housing, and frame are priced at $5,000. Bid prices to install the
fan ranged from $50,000 to 82,000. District estimated the mechanical installation, including parts at almost $18,000. Staff recently
contacted the City of Huntington Beach because they have been installing ventilation and odor scrubber systems on their pump
stations. They reported construction costs between $40,000 and $100,000. The $100,000 project included 40 feet of 7-foot concrete
masonry unit wall.
Legal Review
Legal Counsel has reviewed the project contract documents.
Environmental Review
The Project does not increase the capacity of the affected pump stations, forcemain, nor sewers. It provides for increased reliability and
decreases the likelihood of an Sanitary Sewer Overflow. Performing this project work does not change the capacity and is categorically
exempt under the California Environmental Quality Act (CEQA) (Public Resources Code Section 21000 et. seq.) under Section 15302
as a Class 2 project as stated under 15302(c). Replacement or reconstruction of existing utility systems and/or facilities involving
negligible or no expansion of capacity.
Financial Review
The project budget is $110,000 and can't support the bids as received. The District must review the design detail further, conduct a
value engineering review for substitute methods and/or designs, in order to more this project forward.
Subject 2. Reject All Project 354 Elden Fan Replacement Bids and Direct Staff to Review
and Rebid the Project
Meeting Aug 26, 2024 - Board of Directors Regular Meeting
Access Public
Type Action, Discussion
Fiscal Impact No
Budgeted Yes
Budget Source Project 354 Elden Fan Replacement Project
Recommended
Action
Receive, File, and Reject All Project 354 Elden Fan Replacement Bids
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Public Notice Process
Copies of this report are on file and will be included with the complete agenda packet for the August 26, 2024 Board of Directors
meeting at District Headquarters and posted on the District's website at www.cmsdca.gov
Alternative Actions
1. Award the project to the lowest responsive bidder in the amount of $164,432.
File Attachments
2024 08 22 Board Report 354 contract docs and scope of work.pdf (968 KB)
354 contract docs and scope of work.pdf (2,528 KB)
Bid Register - project 354 Elden PS Rehab.pdf (106 KB)
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F. ENGINEER'S REPORTS
To: Board of Directors
From: Mark Esquer, District Engineer
Date: August 26, 2024
Subject: Adopt Resolution No. 2024-997 Confirming an Emergency and Ratifying an Order of the General Manager to
Replace Critical Infrastructure of South Coast Plaza Pump Station (CIP #355 SCP Sewer Emergency Replacement) and
Approve a General Fund Transfer to the Project
Summary
The District determined that the 8-inch South Coast Plaza (SCP) Sewer started to leak. The District hired Robotic Solutions to install
liner patches and stop the leaks. It was thought that the patches would hold until quotes to install structural pipeline liner could be
received from various contractors. Performance Pipeline Technologies, Inc. (PPT) provided the low quote of $32,975. Within two weeks
of installing the patches, new leaks developed. So PPT was dispatched to install the full-length, structural liner. During the preparation
work, the pipeline completely failed and large volumes of ground water was entering the District's SCP pump station. Due to the
complete failure, the planned liner project could not take place. District staff immediately shut down the station because a large amount
of dirt and debris inundated the pumps.
The District initiated emergency bypass pumping, then isolated the SCP sewer, and restored service to the SCP Mall. The general
manager declared an emergency and then the district hired TE Roberts Construction Inc, (TER) to assist with the emergency operation
activities. TER has performed many emergency operations for the City of Newport Beach and was recommended to the district by two
other contractors. TER has experience with groundwater dewatering projects, and was requested to mobilize materials, equipment,
Subject 3. Adopt Resolution No. 2024-997 Confirming an Emergency and Ratifying an
Order of the General Manager to Replace Critical Infrastructure of South Coast
Plaza Pump Station (CIP #355 SCP Sewer Emergency Replacement) and
Approve a General Fund Transfer to the Project
Meeting Aug 26, 2024 - Board of Directors Regular Meeting
Access Public
Type Action, Discussion, Presentation
Fiscal Impact Yes
Dollar Amount $250,000.00
Budgeted No
Budget Source General Fund Transfer to Wastewater Fund
Recommended
Action
That the Board of Directors approve the following:
1. Adopt Resolution No. 2024-997 confirming an emergency and ratifying an order of
the general manager to replace critical infrastructure of the South Coast Plaza Pump
Station
2. Approve the transfer of $182,000 from the General Fund to the Wastewater fund
and appropriate $182,000 to the CIP #355, Sewer Emergency Replacement Project
budget.
3. Authorize District staff to:
a. Negotiate and approve a time-and-materials contract with TER Construction Inc. to
provide emergency construction services, including dewatering activities and related
services;
b. Negotiate a CIP #355 SCP Sewer pipeline/liner installation and emergency services
change order with Performance Pipeline Technologies, Inc. for the emergency
activities and replacement pipeline installation; and
c. Bring the TER Construction Inc. contract and Performance Pipeline Technologies, Inc.
change order to the September 2024 Board of Directors meeting for consideration and
ratification.
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labor, and supplies for the emergency work. The TER work will generally consist of performing construction work to restore permanent
service back to SCP Mall. It is estimated that the emergency work will require $250,000.
The PPT change order may consist of an extra cost for the emergency operations, including extended overhead, supporting District
bypass pumping, testing a method for replacing the pipeline, and installing the new pipeline/liner combination.
The current estimate to conduct the emergency work is $250,000.
Recommendation
That the Board of Directors:
1. Adopt Resolution No. 2024-997 confirming an emergency and ratifying an order of the general manager to replace critical
infrastructure of the South Coast Plaza Pump Station
2. Approve the transfer of $182,000 from the General Fund to the Wastewater fund and appropriate $182,000 to the CIP #355, Sewer
Emergency Replacement Project budget.
3. Authorize District staff to:
a. Negotiate and approve a time-and-materials contract with TER Construction Inc. to provide emergency construction services,
including dewatering activities and related services;
b. Negotiate a CIP #355 SCP Sewer pipeline/liner installation and emergency services change order with Performance Pipeline
Technologies, Inc. for the emergency activities
and replacement pipeline installation; and
c. Bring the TER Construction Inc. contract and Performance Pipeline Technologies, Inc. change order to the September 2024 Board
of Directors meeting
for consideration and ratification.
Analysis
The District worked with TER, PPT, RBH Engineering, and South Coast Plaza (SCP) to develop alternatives for replacing the 8-inch
SCP sewer. Significant groundwater is present at the site and will present a difficult and expensive situation. TER began to excavate.
Various utilities, including the District pump station forcemain pipe are in the way and must be relocated to perform excavation work.
After determining that the excavation work would be extremely expensive, the emergency team developed an alternative consisting of
installing a 6-inch pipe/liner composite into the existing pipeline.
Installing a 6-inch flexible corrugated pipe, followed with a structural liner has not been previously performed. PPT and TER purchased
pipeline parts to "mimic" the existing pipe, then tried installing the proposed pipe system. It appears to work and the contractors are in
the process of installing the proposed corrugated pipe/liner system as a replacement pipeline.
Legal Review
District counsel has reviewed and approved Resolution No. 2024-997 and he will review the contracts and approved to form.
Environmental Review
Emergency projects are statutory exempt under the California Environmental Quality Act (CEQA) (Public Resources Code Section
21000 et. seq.) under Section 15269(b), Emergency Projects
Financial Review
The available CIP #355 SCP Urgent Capital Repair Project construction funds, with encumbrance, is $68,159. This budget is not
sufficient to cover the cost of the emergency work. It is estimated that TER will require $148,000, PPT will require $75,000, RBH will
require about $15,000, and Robotic Solutions was paid about $12,000, for a total cost of $250,000.
There is not adequate funding/budget available for the required emergency work. Staff is proposing the Board of Directors consider
approving the transfer of $182,000 from the General Fund to the Wastewater fund and appropriate $182,000 to CIP #355, SCP Urgent
Capital Repair Project. The Asset Management Fund balance is $4.7 million, which is below the 5 million goal; therefore staff is
proposing to transfer from the unrestricted General Fund to support the #355 SCP Urgent Capital Repair Project. The Unrestricted
General Fund has an available balance of $313,200.
Account Account Number Increase Decrease
General Fund Cash 05-000000-1001 $182,000
General Fund Transfer Out 05-050000-4995 $182,000
Wastewater Fund Cash 20-000000-1001 182,000
Wastewater Transfer in 20-000000-3995 182,000
Wastewater Fund Balance 20-000000-2990 182,000
CIP #355, SCP Urgent Capital Repair Project 20-201335-4300 182,000
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The current $250,000 estimate for the emergency work consists of $148,000 for TER (vacuum, dewatering, bypass pumping, and
heavy equipment services) and $75,000 for PPT (Additional mobilization/demobilization, emergency bypass pumping support,
additional costs for cleaning, recleaning, and condition assessment of the siphon pipes), $15,000 for RBH, and about $12,000 for
Robotic Solutions.
Public Notice Process
Copies of this report are on file and will be included with the complete agenda packet for the August 26, 2024 Board of Directors
meeting at District Headquarters (290 Paularino Avenue) and posted on the District’s website at www.cmsdca.gov.
Alternative Action
Refer the matter back to District staff for consideration of project alternatives and return to a future Board meeting. Emergency/extra
work authorized by the District must be paid, however. Delaying the emergency work will cause additional bypass pumping costs,
contractor costs, and issues for SCP Mall, among other item costs.
File Attachments
Resolution - Declaring An Emergency for Project #355.pdf (106 KB)
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I. LOCAL MEETINGS: In accordance with AB 1234 (Gov. Code 53232.3), a report
is required to be given by a Director for any meeting for which expense
reimbursement of any kind is provided. Note: For meetings for which the per
diem compensation is sought, the Operations Code provides that such
compensation is authorized for each day’s service rendered as a Director at the
request of the Board (not to exceed six days in one month), and certain
meetings are specified as being eligible as set forth in District Operations Code
§ 3.01.030. For meetings not so listed, the Board must approve the service for
it to be eligible for the per day compensation.
Subject 1. Orange County Sanitation District (OCSD) - (Vice Secretary Ooten)
Meeting Aug 26, 2024 - Board of Directors Regular Meeting
Access Public
Type
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I. LOCAL MEETINGS: In accordance with AB 1234 (Gov. Code 53232.3), a report
is required to be given by a Director for any meeting for which expense
reimbursement of any kind is provided. Note: For meetings for which the per
diem compensation is sought, the Operations Code provides that such
compensation is authorized for each day’s service rendered as a Director at the
request of the Board (not to exceed six days in one month), and certain
meetings are specified as being eligible as set forth in District Operations Code
§ 3.01.030. For meetings not so listed, the Board must approve the service for
it to be eligible for the per day compensation.
Subject 2. Santa Ana River Flood Protection Agency (SARFPA) - (Secretary Perry)
Meeting Aug 26, 2024 - Board of Directors Regular Meeting
Access Public
Type
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I. LOCAL MEETINGS: In accordance with AB 1234 (Gov. Code 53232.3), a report
is required to be given by a Director for any meeting for which expense
reimbursement of any kind is provided. Note: For meetings for which the per
diem compensation is sought, the Operations Code provides that such
compensation is authorized for each day’s service rendered as a Director at the
request of the Board (not to exceed six days in one month), and certain
meetings are specified as being eligible as set forth in District Operations Code
§ 3.01.030. For meetings not so listed, the Board must approve the service for
it to be eligible for the per day compensation.
Subject 3. Independent Special Districts of Orange County (ISDOC) - (Vice President
Schafer)
Meeting Aug 26, 2024 - Board of Directors Regular Meeting
Access Public
Type
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I. LOCAL MEETINGS: In accordance with AB 1234 (Gov. Code 53232.3), a report
is required to be given by a Director for any meeting for which expense
reimbursement of any kind is provided. Note: For meetings for which the per
diem compensation is sought, the Operations Code provides that such
compensation is authorized for each day’s service rendered as a Director at the
request of the Board (not to exceed six days in one month), and certain
meetings are specified as being eligible as set forth in District Operations Code
§ 3.01.030. For meetings not so listed, the Board must approve the service for
it to be eligible for the per day compensation.
Subject 4. California Special Districts Association (CSDA) - (Vice President Schafer)
Meeting Aug 26, 2024 - Board of Directors Regular Meeting
Access Public
Type
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I. LOCAL MEETINGS: In accordance with AB 1234 (Gov. Code 53232.3), a report
is required to be given by a Director for any meeting for which expense
reimbursement of any kind is provided. Note: For meetings for which the per
diem compensation is sought, the Operations Code provides that such
compensation is authorized for each day’s service rendered as a Director at the
request of the Board (not to exceed six days in one month), and certain
meetings are specified as being eligible as set forth in District Operations Code
§ 3.01.030. For meetings not so listed, the Board must approve the service for
it to be eligible for the per day compensation.
Subject 5. Special District Risk Management Authority (SDRMA) - (President Scheafer)
Meeting Aug 26, 2024 - Board of Directors Regular Meeting
Access Public
Type
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I. LOCAL MEETINGS: In accordance with AB 1234 (Gov. Code 53232.3), a report
is required to be given by a Director for any meeting for which expense
reimbursement of any kind is provided. Note: For meetings for which the per
diem compensation is sought, the Operations Code provides that such
compensation is authorized for each day’s service rendered as a Director at the
request of the Board (not to exceed six days in one month), and certain
meetings are specified as being eligible as set forth in District Operations Code
§ 3.01.030. For meetings not so listed, the Board must approve the service for
it to be eligible for the per day compensation.
Subject 6. Other Meetings Qualifying for Reimbursement under CMSD Ordinance No.
55, Operations Code Section 3.01.030
Meeting Aug 26, 2024 - Board of Directors Regular Meeting
Access Public
Type
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L. ORAL COMMUNICATIONS AND DIRECTOR COMMENTS
Subject 1. Oral Communications and Director Comments
Meeting Aug 26, 2024 - Board of Directors Regular Meeting
Access Public
Type Discussion
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O. CLOSING ITEMS
The next regular meeting of the Costa Mesa Sanitary District Board of Directors will be held at 4:30 p.m. on Monday, September 23,
2024 in the District's Boardroom, located at 290 Paularino Avenue, Costa Mesa, CA 92626.
Subject 1. Adjourn
Meeting Aug 26, 2024 - Board of Directors Regular Meeting
Access Public
Type Procedural
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