2024_06_24_boardMonday, June 24, 2024
Board of Directors Regular Meeting
Time: 4:30 p.m.
Location: Costa Mesa Sanitary District - 290 Paularino Ave., Costa Mesa, CA 92626
***
The livestream of the meeting can be viewed by clicking the "Video" icon on this page (which will be
made available at the start of the meeting) or by visiting www.youtube.com/CostaMesaSanitary.
***
To participate in the meeting by computer:
1. Copy and paste the following into your browser - https://us02web.zoom.us/join
2. Enter the Meeting ID number - 850 1825 3471
3. Click "Join."
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To join the meeting with a mobile device:
1. Download the Zoom app at the Google Play Store (for Android devices) or the App Store (for Apple
devices)
2. Open the Zoom app. Select "Join a Meeting."
3. Enter Zoom Meeting ID. Select "Join Meeting."
***
To join the meeting by phone:
1. Call 1-669-900-6833.
2. You will be asked to enter the Meeting ID number. Dial 850 1825 3471#
3. Lastly, you will be asked to enter your Participant ID. Press the # symbol again to bypass this step.
***
Public Comments: Members of the public can submit any comments in real time during the meeting or
prior to the meeting in writing for the Board of Directors' consideration by sending them to the District
Clerk, Noelani Middenway, at nmiddenway@cmsdca.gov. Those comments will be made part of the
official public record of the meeting.
***
Obtaining Agenda Materials: The public is entitled to copies of all documents that are made part of the
agenda packet. If any document or other writing pertaining to an agenda item is distributed to all or a
majority of the Board after the packet is prepared, a copy of that writing may be obtained from the District
Clerk's Office.
***
In Compliance with ADA: Contact District Clerk, Noelani Middenway, at (949) 645-8400, 48 hours prior to
meeting if assistance is needed (28 CFR 35.102.35.104 ADA Title II).
A. OPENING ITEMS
Subject :1. Call to Order - President Scheafer
Meeting :Jun 24, 2024 - Board of Directors Regular
Meeting
Access :Public
Type :Procedural
A. OPENING ITEMS
Subject :2. Pledge of Allegiance - President Scheafer
Meeting :Jun 24, 2024 - Board of Directors Regular
Meeting
Access :Public
Type :Procedural
A. OPENING ITEMS
Subject :3. Invocation - Vice President Schafer
Meeting :Jun 24, 2024 - Board of Directors Regular
Meeting
Access :Public
Type :Procedural
A. OPENING ITEMS
Subject :4. Roll Call - (If absences occur, consider whether to deem
those absences excused based on facts presented for the
absence such determination shall be the permission
required by law.)
Meeting :Jun 24, 2024 - Board of Directors Regular Meeting
Access :Public
Type :Procedural
Public Content
Michael Scheafer, President
Arlene Schafer, Vice President
Arthur Perry, Secretary
Robert Ooten, Vice Secretary
Brett Eckles, Director
A. OPENING ITEMS
Subject :5. Announcement of Late Communications - Unless
directed otherwise by the Board of Directors, all actions
shall be based on/memorialized by the latest document
submitted as a late communication.
Meeting :Jun 24, 2024 - Board of Directors Regular Meeting
Access :Public
Type :Procedural
A. OPENING ITEMS
Subject :6. Ceremonial Matters and Presentations
Meeting :Jun 24, 2024 - Board of Directors Regular
Meeting
Access :Public
Type :Procedural
B. PUBLIC COMMENTS - This time has been set aside for
persons in the audience to make comments on items within
the subject matter jurisdiction of the Costa Mesa Sanitary
District that are not listed on this agenda. Members of the
public will have the opportunity to address the Board of
Directors about all other items on this agenda at the time
those items are considered. Under the provisions of the
Brown Act, the Board of Directors is prohibited from taking
action on oral requests but may refer the matter to staff or
to a subsequent meeting. The Board of Directors will
respond after public comment has been received. Please
state your name. Each speaker will be limited to four (4)
continuous minutes.
Subject :1. Public Comments
Meeting :Jun 24, 2024 - Board of Directors Regular
Meeting
Access :Public
Type :Procedural
C. CONSENT CALENDAR - All matters listed on the
consent calendar are considered to be routine and may be
acted upon by one motion after public comment has been
received. Only Board of Directors may pull an item for
discussion. Reading of resolutions is waived and they will
be adopted and numbered. Now is the time for those in the
audience who wish to speak to items listed on the consent
calendar. Each speaker will be limited to four (4)
continuous minutes of comment on the consent calendar
as a whole.
Subject :1. Approve Consent Calendar
Meeting :Jun 24, 2024 - Board of Directors Regular
Meeting
Access :Public
Type :Action (Consent)
Recommended Action :That the Board of Directors approve the Consent
Calendar as presented.
Consent
All matters listed on the consent calendar are considered to be routine and may be acted upon by one
motion after public comment has been received. Only Board of Directors may pull an item for discussion.
Reading of resolutions is waived and they will be adopted and numbered. Now is the time for those in the
audience who wish to speak to items listed on the consent calendar. Each speaker will be limited to four
(4) continuous minutes of comment on the consent calendar as a whole.
C. CONSENT CALENDAR - All matters listed on the
consent calendar are considered to be routine and may be
acted upon by one motion after public comment has been
received. Only Board of Directors may pull an item for
discussion. Reading of resolutions is waived and they will
be adopted and numbered. Now is the time for those in the
audience who wish to speak to items listed on the consent
calendar. Each speaker will be limited to four (4)
continuous minutes of comment on the consent calendar
as a whole.
Subject :2. Approve the Board of Directors Study Session
Minutes of May 14, 2024
Meeting :Jun 24, 2024 - Board of Directors Regular Meeting
Access :Public
Type :Action (Consent), Minutes
Recommended Action :That the Board of Directors approve the meeting
minutes as presented.
Minutes :View Minutes for May 14, 2024 - Board of Directors
Study Session
Public Content
To: Board of Directors
Via: Scott Carroll, General Manager
From: Gina Terraneo, Management Analyst II
Date: June 24, 2024
Subject: Approve the Board of Directors Study Session Minutes ofMay 14, 2024
Summary
The recorded minutes of theMay 14, 2024Board of Directors Study Session are hereby submitted to the Board of Directors for
review and approval.
Analysis
Attached to the staff report are the minutes for the Board of Directors Study Session onMay 14, 2024.
Staff Recommendation
That the Board of Directors approve the meeting minutes as presented.
Legal Review
Not applicable.
Environmental Review
Consideration of public meeting minutesis an administrative matter and is exempt from the requirements of the California
Environmental Quality Act (CEQA) (Public Resources Code Section 21000 et. seq.). Section 15300.4 of CEQA allows an agency
while establishing its own procedures to list those specific activities which fall within each of the exempt classes, and the District
has adopted CEQA Guidelines and Implementing Procedures that state on page 6 Projects does not include . C. Continuing
administrative or maintenance activities.
Financial Review
Not applicable.
Public Notice Process
Copies of this report are on file and will be included in the complete agenda packet for the June 24, 2024Board of Directors
Regular Meeting at District Headquarters and posted on the Districts website.
Alternative Actions
1. Do not approve the meeting minutes as presented.
2. Direct staff to report back with more information.
File Attachments
minutes_2024_05_14_ss.pdf (192 KB)
Consent
All matters listed on the consent calendar are considered to be routine and may be acted upon by one
motion after public comment has been received. Only Board of Directors may pull an item for discussion.
Reading of resolutions is waived and they will be adopted and numbered. Now is the time for those in the
audience who wish to speak to items listed on the consent calendar. Each speaker will be limited to four
(4) continuous minutes of comment on the consent calendar as a whole.
C. CONSENT CALENDAR - All matters listed on the
consent calendar are considered to be routine and may be
acted upon by one motion after public comment has been
received. Only Board of Directors may pull an item for
discussion. Reading of resolutions is waived and they will
be adopted and numbered. Now is the time for those in the
audience who wish to speak to items listed on the consent
calendar. Each speaker will be limited to four (4)
continuous minutes of comment on the consent calendar
as a whole.
Subject :3. Approve the Board of Directors Regular Meeting
Minutes of May 28, 2024
Meeting :Jun 24, 2024 - Board of Directors Regular Meeting
Access :Public
Type :Action (Consent), Minutes
Recommended Action :That the Board of Directors approve the meeting
minutes as presented.
Minutes :View Minutes for May 28, 2024 - Board of Directors
Regular Meeting
Public Content
To: Board of Directors
Via: Scott Carroll, General Manager
From: Gina Terraneo, Management Analyst II
Date: June 24, 2024
Subject: Approve the Board of Directors Regular Meeting Minutes ofMay 28, 2024
Summary
The recorded minutes of theMay 28, 2024Board of Directors Regular Meetingare hereby submitted to the Board of Directors for
review and approval.
Staff Recommendation
That the Board of Directors approve the meeting minutes as presented.
Analysis
Attached to the staff report are the minutes for the Board of Directors Regular Meeting onMay 28, 2024.
Legal Review
Not applicable.
Environmental Review
Consideration of public meeting minutesis an administrative matter and is exempt from the requirements of the California
Environmental Quality Act (CEQA) (Public Resources Code Section 21000 et. seq.). Section 15300.4 of CEQA allows an agency
while establishing its own procedures to list those specific activities which fall within each of the exempt classes, and the District
has adopted CEQA Guidelines and Implementing Procedures that state on page 6 Projects does not include . C. Continuing
administrative or maintenance activities.
Financial Review
Not applicable.
Public Notice Process
Copies of this report are on file and will be included in the complete agenda packet for the June 24, 2024Board of Directors
Regular Meeting at District Headquarters and posted on the Districts website.
Alternative Actions
1. Do not approve the meeting minutes as presented.
2. Direct staff to report back with more information.
File Attachments
minutes_2024_05_28_rm.pdf (121 KB)
Consent
All matters listed on the consent calendar are considered to be routine and may be acted upon by one
motion after public comment has been received. Only Board of Directors may pull an item for discussion.
Reading of resolutions is waived and they will be adopted and numbered. Now is the time for those in the
audience who wish to speak to items listed on the consent calendar. Each speaker will be limited to four
(4) continuous minutes of comment on the consent calendar as a whole.
C. CONSENT CALENDAR - All matters listed on the
consent calendar are considered to be routine and may be
acted upon by one motion after public comment has been
received. Only Board of Directors may pull an item for
discussion. Reading of resolutions is waived and they will
be adopted and numbered. Now is the time for those in the
audience who wish to speak to items listed on the consent
calendar. Each speaker will be limited to four (4)
continuous minutes of comment on the consent calendar
as a whole.
Subject :4. Adopt Warrant Resolution No. CMSD 2024-12
Approving District Warrant Registers
Meeting :Jun 24, 2024 - Board of Directors Regular Meeting
Access :Public
Type :Action (Consent)
Budgeted :Yes
Recommended Action :That the Board of Directors adopt Warrant Resolution No.
CMSD 2024-12 approving District warrants for the month
of May in the amount of $960,773.44.
Public Content
Board of DirectorsTo:
Scott Carroll, General ManagerVia:
Amanda Doan, Accounting ClerkFrom:
June 24, 2024Date:
Subject:Adopt Warrant Resolution No. CMSD 2024-12 Approving District Warrant Registers
Summary
Attached is the Warrant Resolution, which ratifies the payment of certain claims and demands and specifies the funds from
which they were paid.
Recommendation
That the Board of Directors adopt Warrant Resolution No. CMSD 2024-12 approving District warrants for the month of May in the
amount of $960,773.44.
Analysis
Attached is the Warrant Resolution, which ratifies the payment of certain claims and demands and specifies the funds from
which they were paid.
Legal Review
Not Applicable.
Environmental Review
Subject activity is exempt from the requirements of the California Environmental Quality Act (CEQA) (Public Resources Code
Section 21000 et. seq.). Section 15300.4 of CEQA allows an agency while establishing its own procedures "to list those specific
activities which fall within each of the exempt classes", and the District has adopted "CEQA Guidelines and Implementing
Procedures" that state on page 6 "Projects" does not include .... C. Continuing administrative or maintenance activities."
Financial Review
Sufficient funds are available in the adopted budget.
Public Notice Process
Copies of this report are on file and will be included with the complete agenda packet for the June 24, 2024 Board of Directors
Regular meeting at District Headquarters and posted on the District's website www.cmsdca.gov
Alternative Actions
Refer item back to staff with further instructions.
File Attachments
WARRANT RESO 2024-12.pdf (407 KB)
Consent
All matters listed on the consent calendar are considered to be routine and may be acted upon by one
motion after public comment has been received. Only Board of Directors may pull an item for discussion.
Reading of resolutions is waived and they will be adopted and numbered. Now is the time for those in the
audience who wish to speak to items listed on the consent calendar. Each speaker will be limited to four
(4) continuous minutes of comment on the consent calendar as a whole.
C. CONSENT CALENDAR - All matters listed on the
consent calendar are considered to be routine and may be
acted upon by one motion after public comment has been
received. Only Board of Directors may pull an item for
discussion. Reading of resolutions is waived and they will
be adopted and numbered. Now is the time for those in the
audience who wish to speak to items listed on the consent
calendar. Each speaker will be limited to four (4)
continuous minutes of comment on the consent calendar
as a whole.
Subject :5. Approve the Directors' Compensation and
Reimbursement of Expenses
Meeting :Jun 24, 2024 - Board of Directors Regular Meeting
Access :Public
Type :Action (Consent)
Recommended Action :That the Board of Directors approve the compensation
and reimbursement of expenses as presented.
Public Content
To: Board of Directors
Via: Scott Carroll, General Manager
From: Noelani Middenway, District Clerk/Public Information Officer
Date: June 22, 2024
Subject:Directors' Compensation and Reimbursement of Expenses
Summary
The Directors' Compensation and Reimbursement of Expensesare hereby submitted to the Board of Directors for review and
approval.
Analysis
Attached to the staff report are the Directors' Compensation and Reimbursement of Expenses.
Staff Recommendation
That the Board of Directors approve the compensation and reimbursement of expenses as presented.
Legal Review
Not applicable.
Environmental Review
Consideration of the compensation and reimbursement of expensesis an administrative matter and is exempt from the
requirements of the California Environmental Quality Act (CEQA) (Public Resources Code Section 21000 et. seq.). Section
15300.4 of CEQA allows an agency while establishing its own procedures to list those specific activities which fall within each of
the exempt classes, and the District has adopted CEQA Guidelines and Implementing Procedures that state on page 6. "Projects
does not include . C. Continuing administrative or maintenance activities.
Financial Review
Not applicable.
Public Notice Process
Copies of this report are on file and will be included in the complete agenda packet for the June 22, 2024 Board of Directors
Regular Meeting at District Headquarters and posted on the Districts website.
Alternative Actions
1. Do not approve the compensation and reimbursement of expenses as presented.
2. Direct staff to report back with more information.
File Attachments
board_comp.pdf (451 KB)
Consent
All matters listed on the consent calendar are considered to be routine and may be acted upon by one
motion after public comment has been received. Only Board of Directors may pull an item for discussion.
Reading of resolutions is waived and they will be adopted and numbered. Now is the time for those in the
audience who wish to speak to items listed on the consent calendar. Each speaker will be limited to four
(4) continuous minutes of comment on the consent calendar as a whole.
C. CONSENT CALENDAR - All matters listed on the
consent calendar are considered to be routine and may be
acted upon by one motion after public comment has been
received. Only Board of Directors may pull an item for
discussion. Reading of resolutions is waived and they will
be adopted and numbered. Now is the time for those in the
audience who wish to speak to items listed on the consent
calendar. Each speaker will be limited to four (4)
continuous minutes of comment on the consent calendar
as a whole.
Subject :6. Approve Payroll Transparency Disclosure for
May 2024
Meeting :Jun 24, 2024 - Board of Directors Regular
Meeting
Access :Public
Type :Action (Consent)
Fiscal Impact :Yes
Budgeted :Yes
Recommended Action :That the Board of Directors approve and file
the report.
Public Content
Board of DirectorsTo:
Scott Carroll, General ManagerVia:
: Amanda Doan, Accounting ClerkFrom
June24, 2024Date:
Subject:Approve Payroll Transparency Disclosure for May 2024
Summary
Attached is the Payroll General Ledger Distribution Report summarizing each payroll during the month.
Recommendation
That the Board of Directors approve and file the report.
Analysis
Attached is the Payroll General Ledger Distribution Report summarizing each payroll during the month.
Legal Review
Not Applicable.
Environmental Review
Subject activity is exempt from the requirements of the California Environmental Quality Act (CEQA) (Public Resources Code
Section 21000 et. seq.). Section 15300.4 of CEQA allows an agency while establishing its own procedures "to list those specific
activities which fall within each of the exempt classes", and the District has adopted "CEQA Guidelines and Administrative
Content Executive Content Implementing Procedures" that state on page 6 "Projects" does not include .... C. Continuing
administrative or maintenance activities."
Financial Review
Sufficient funds are available in the adopted budget.
Public Notice Process
Copies of this report are on file and will be included with the complete agenda packet for the June 24, 2024 Board of Directors
Regular meeting at District Headquarters and posted on the District's website www.cmsdca.gov.
Alternative Actions
Refer item back to staff with further instructions.
File Attachments
Payroll Transparency Disclosure May 2024.pdf (195 KB)
Consent
All matters listed on the consent calendar are considered to be routine and may be acted upon by one
motion after public comment has been received. Only Board of Directors may pull an item for discussion.
Reading of resolutions is waived and they will be adopted and numbered. Now is the time for those in the
audience who wish to speak to items listed on the consent calendar. Each speaker will be limited to four
(4) continuous minutes of comment on the consent calendar as a whole.
C. CONSENT CALENDAR - All matters listed on the
consent calendar are considered to be routine and may be
acted upon by one motion after public comment has been
received. Only Board of Directors may pull an item for
discussion. Reading of resolutions is waived and they will
be adopted and numbered. Now is the time for those in the
audience who wish to speak to items listed on the consent
calendar. Each speaker will be limited to four (4)
continuous minutes of comment on the consent calendar
as a whole.
Subject :7. Approve the Preparation of a Warrant to CR Transfer
for $224,309.74 in the June 2024 Warrant Register for
May 2024 Recycling and Disposal Services
Meeting :Jun 24, 2024 - Board of Directors Regular Meeting
Access :Public
Type :Action (Consent)
Recommended Action :That the Board of Directors approve the preparation of a
warrant to CR Transfer for $224,309.74 in the June 2024
warrant register for May 2024 recycling and disposal
services.
Public Content
To: Board of Directors
Via: Scott Carroll, General Manager
From: Marissa Pereyda, Management Analyst II
Date: June 24, 2024
Subject: Approve the preparation of a warrant to CR Transfer for $224,309.74 in the June 2024 warrant register for May
2024 recycling and disposal services
Summary
The District pays CR Transfer monthly for the sorting of recyclables from mixed waste and landfill disposal of the remaining
waste. With the implementation of the Organics Recycling Program adopted by the Board, this payment also includes the
diversion of organic waste to an anaerobic digestion facility to be recycled into renewable natural gas to fuel the solid waste
collection trucks or to be processed into compost.
Recommendation
That the Board of Directors approve the preparation of a warrant to CR Transfer for $224,309.74 in the June 2024 warrant
register for May 2024 recycling and disposal services.
Analysis
The following chart outlines the total tonnage and payments due for residential and organic waste collection in Costa Mesa and
Newport Beach during May 2024. The tonnage rates approved by the Board of Directors on August 21, 2023, effective July 1,
2023, is $59.35 per ton for mixed waste recycling and disposal and $81.66 per ton for organics recycling.
Type of Waste Invoice No.Tonnage Rate Amount Billed
Residential Waste - Newport Beach 45662 64.49 $59.35 $3,827.48*
Residential Waste - Costa Mesa 45661 2,453.90 $59.35 $145,639.20*
Total Residential Waste $149,466.68
Organics Recycling 45695 916.52 $81.66 $74,843.06*
Total Organics $74,843.06
Grand Total $224,309.74
*Due to weight ticket calculation rounding, some invoice totals may be off by a few cents.
Legal Review
Not applicable.
Environmental Review
Consideration of the CR Transfer warrant is an administrative matter and is exempt from the requirements of the California
Environmental Quality Act (CEQA) (Public Resources Code Section 21000 et. seq.). Section 15300.4 of CEQA allows an agency
while establishing its own procedures "to list those specific activities which fall within each of the exempt classes," and the
District has adopted "CEQA Guidelines and Implementing Procedures" that state on page 6 "Projects" does not include... C.
Continuing administrative or maintenance activities.
Financial Review
Sufficient funds are available in the adopted FY 2023-24 budget.
Public Notice Process
Copies of this report are on file and will be included with the complete agenda packet for the June 24, 2024, Board of Directors
Meeting held at 290 Paularino Avenue and posted on the District's website at www.cmsdca.gov.
Alternative Actions
Refer item back to staff with further instructions.
Consent
All matters listed on the consent calendar are considered to be routine and may be acted upon by one
motion after public comment has been received. Only Board of Directors may pull an item for discussion.
Reading of resolutions is waived and they will be adopted and numbered. Now is the time for those in the
audience who wish to speak to items listed on the consent calendar. Each speaker will be limited to four
(4) continuous minutes of comment on the consent calendar as a whole.
C. CONSENT CALENDAR - All matters listed on the
consent calendar are considered to be routine and may be
acted upon by one motion after public comment has been
received. Only Board of Directors may pull an item for
discussion. Reading of resolutions is waived and they will
be adopted and numbered. Now is the time for those in the
audience who wish to speak to items listed on the consent
calendar. Each speaker will be limited to four (4)
continuous minutes of comment on the consent calendar
as a whole.
Subject :8. Approve the Occupancy Count of 23,123 and Direct
Staff to Prepare a Warrant to CR&R Environmental
Services for $258,663.13 for May 2024 Solid Waste
Collection Services
Meeting :Jun 24, 2024 - Board of Directors Regular Meeting
Access :Public
Type :Action (Consent)
Recommended Action :That the Board of Directors:
1. Approve the occupancy count of 23,123: and
2. Direct staff to prepare a warrant to CR&R
Environmental Services for $258,663.13 in the June 2024
warrant register for May 2024 solid waste collection
services.
Public Content
To: Board of Directors
Via: Scott Carroll, General Manager
From: Marissa Pereyda, Management Analyst II
Date: June 24, 2024
Subject: Approve the Occupancy Count of 23,123 and Direct Staff to Prepare a Warrant to CR&R Environmental
Services for $258,663.13 in the June 2024 Warrant Register for May 2024 Solid Waste Collection Services.
Summary
The District's monthly payment to CR&R Environmental Services (CR&R) for solid waste collection services is calculated by
multiplying the set occupancy rate by the occupancy count, approved each month by the Board of Directors. The current
occupancy rate is $11.1864 and the May 2024 occupancy count presented to the Board of Directors is 23,123, for a total
258,663.13payment of $.
Recommendation
That the Board of Directors:
1. Approve the Occupancy Count of 23,123; and
2. Direct staff to prepare a warrant to CR&R Environmental Services for $258,663.13 in the June 2024 warrant register for May
2024 solid waste collection services.
Analysis
The occupancy count is the number of active units in the District's jurisdiction receiving solid waste collection services. The
occupancy rate approved by the Board of Directors on August 21, 2023, effective July 1, 2023, is $11.1864. The District pays
CR&R $11.1864 per occupant, per month for solid waste collection services. The occupancy count is increased or decreased
monthly for new residential developments and demolitions.
As of May 31, 2024, the District's occupancy count was 23,123 with one (1) new account added since the last billing period. The
occupancy count approved by the Board of Directors for April 2024 was 23,122.
The District's payment to CR&R is calculated by multiplying the occupancy count by the occupancy rate. The payment
calculation for May 2024 is included below.
Occupancy Count X Occupancy Rate =Payment to CR&R
23,123 $11.1864 $258,663.13
District staff will continue to track the number of new and removed service addresses.
Legal Review
Not applicable.
Environmental Review
Consideration of the occupancy count is an administrative matter and is exempt from the requirements of the California
Environmental Quality Act (CEQA) (Public Resources Code Section 21000 et. seq.). Section 15300.4 of CEQA allows an agency
while establishing its own procedures "to list those specific activities which fall within in each of the exempt classes," and the
District has adopted "CEQA Guidelines and Implementing Procedures" that state on page 6 "Projects" does not include... C.
Continuing administration or maintenance activities.
Financial Review
Sufficient funds are available in the adopted FY 2023-24 budget.
Public Notice Process
Copies of this report are on file and will be included with the complete agenda packet for the June 24, 2024, Board of Directors
Meeting held at 290 Paularino Avenue and posted on the District's website at www.cmsdca.gov.
Alternative Actions
Refer item back to staff with further instructions.
File Attachments
Occupancy_Report_May_2024.pdf (55 KB)
Consent
All matters listed on the consent calendar are considered to be routine and may be acted upon by one
motion after public comment has been received. Only Board of Directors may pull an item for discussion.
Reading of resolutions is waived and they will be adopted and numbered. Now is the time for those in the
audience who wish to speak to items listed on the consent calendar. Each speaker will be limited to four
(4) continuous minutes of comment on the consent calendar as a whole.
C. CONSENT CALENDAR - All matters listed on the
consent calendar are considered to be routine and may be
acted upon by one motion after public comment has been
received. Only Board of Directors may pull an item for
discussion. Reading of resolutions is waived and they will
be adopted and numbered. Now is the time for those in the
audience who wish to speak to items listed on the consent
calendar. Each speaker will be limited to four (4)
continuous minutes of comment on the consent calendar
as a whole.
Subject :9. Receive and File May 2024 Organics
Tonnage Report
Meeting :Jun 24, 2024 - Board of Directors Regular
Meeting
Access :Public
Type :Action (Consent)
Recommended Action :That the Board of Directors receive and file
this report.
Public Content
To: Board of Directors
Via: Scott Carroll, General Manager
From: Marissa Pereyda, Management Analyst II
Date: June 24, 2024
Subject: Receive and File May 2024 Organics Tonnage Report
Summary
In May 2024, CR&R collected 916.52 tons of organic waste and recycled 874.32 tons of organic waste.
Recommendation
That the Board of Directors receive and file this report.
Analysis
The chart below outlines the total organic waste tonnage collected from the organics program and the tons recycled and
landfilled. A graph depicting the total tonnage of organic waste collected during each month of the last five fiscal years is
attached to this report.
FY 2023-24 Organics
Month Recycled Landfilled Total Collected
July 748.19 36.11 784.30
August 1003.96 48.46 1052.42
September 849.10 40.98 890.08
October 687.75 33.20 720.95
November 705.95 34.07 740.02
December 633.52 30.58 664.10
January 682.03 32.92 714.95
February 642.96 31.03 673.99
March 760.76 36.72 797.48
April 842.92 40.69 883.61
May 874.32 42.20 916.52
June
Legal Review
Not applicable.
Environmental Review
Consideration of the Organics Tonnage Report is an administrative matter and is exempt from the requirements of the California
Environmental Quality Act (CEQA) (Public Resources Code Section 21000 et. seq.). Section 15300.4 of CEQA allows an agency
while establishing its own procedures "to list those specific activities which fall within each of the exempt classes," and the
District has adopted "CEQA Guidelines and Implementing Procedures" that state on page 6 "Projects" does not include... C.
Continuing administrative or maintenance activities.
Financial Review
Not applicable.
Public Notice Process
Copies of this report are on file and will be included with the complete agenda packet for the June 24, 2024, Board of Directors
Regular Meeting held at 290 Paularino Avenue and posted on the District's website at www.cmsdca.gov.
Alternative Actions
Refer item back to staff with further instructions.
File Attachments
Organics_Tonnage_May_2024.pdf (96 KB)
Consent
All matters listed on the consent calendar are considered to be routine and may be acted upon by one
motion after public comment has been received. Only Board of Directors may pull an item for discussion.
Reading of resolutions is waived and they will be adopted and numbered. Now is the time for those in the
audience who wish to speak to items listed on the consent calendar. Each speaker will be limited to four
(4) continuous minutes of comment on the consent calendar as a whole.
C. CONSENT CALENDAR - All matters listed on the
consent calendar are considered to be routine and may be
acted upon by one motion after public comment has been
received. Only Board of Directors may pull an item for
discussion. Reading of resolutions is waived and they will
be adopted and numbered. Now is the time for those in the
audience who wish to speak to items listed on the consent
calendar. Each speaker will be limited to four (4)
continuous minutes of comment on the consent calendar
as a whole.
Subject :10. Receive and File May 2024 Solid Waste
Diversion Report
Meeting :Jun 24, 2024 - Board of Directors Regular Meeting
Access :Public
Type :Action (Consent)
Recommended Action :That the Board of Directors receive and file
this report.
Public Content
To: Board of Directors
Via: Scott Carroll, General Manager
From: Marissa Pereyda, Management Analyst II
Date: June 24, 2024
Subject: Receive and File May 2024 Solid Waste Diversion Report
Summary
In May 2024, CR&R collected 3,434.91 tons of solid waste and recycled 2,136.12 tons of solid waste.
Recommendation
That the Board of Directors receive and file this report.
Analysis
For the current fiscal year to date, the District's diversion rate is 61.42%. A tonnage summary for the past nineteen fiscal years is
attached to this report.
Legal Review
Not applicable.
Environmental Review
Consideration of the Solid Waste Diversion Report is an administrative matter and is exempt from the requirements of the
California Environmental Quality Act (CEQA) (Public Resources Code Section 21000 et. seq.). Section 15300.4 of CEQA allows
an agency while establishing its own procedures "to list those specific activities which fall within each of the exempt classes," and
the District has adopted "CEQA Guidelines and Implementing Procedures" that state on page 6 "Projects" does not include... C.
Continuing administrative or maintenance activities.
Financial Review
Not applicable.
Public Notice Process
Copies of this report are on file and will be included with the complete agenda packet for the June 24, 2024, Board of Directors
meeting held at 290 Paularino Avenue and posted on the District's website at www.cmsdca.gov.
Alternative Actions
Refer item back to staff with further instructions.
File Attachments
Tonnage_Summary_May_2024.pdf (136 KB)
Consent
All matters listed on the consent calendar are considered to be routine and may be acted upon by one
motion after public comment has been received. Only Board of Directors may pull an item for discussion.
Reading of resolutions is waived and they will be adopted and numbered. Now is the time for those in the
audience who wish to speak to items listed on the consent calendar. Each speaker will be limited to four
(4) continuous minutes of comment on the consent calendar as a whole.
C. CONSENT CALENDAR - All matters listed on the
consent calendar are considered to be routine and may be
acted upon by one motion after public comment has been
received. Only Board of Directors may pull an item for
discussion. Reading of resolutions is waived and they will
be adopted and numbered. Now is the time for those in the
audience who wish to speak to items listed on the consent
calendar. Each speaker will be limited to four (4)
continuous minutes of comment on the consent calendar
as a whole.
Subject :11. Receive and File May 2024 Contracts Signed by
the General Manager
Meeting :Jun 24, 2024 - Board of Directors Regular Meeting
Access :Public
Type :Action (Consent)
Public Content
To: Board of Directors
From: Scott Carroll, General Manager
Date: June 24, 2024
Subject:Receive and File May 2024 Contracts Signed by the General Manager
Summary
At the January 24, 2019Board of Directors meeting, the Board directed the General Manager to submit a list of contracts he
signed during the previous month.Below are the contracts he signed in the monthsof May 2024.
Recommendation
That the Board of Directors receive and file this report
Analysis
The following contracts/agreements were signed by the general manager in May 2024.
Contracts/Agreements
1.- District newsletter production, Spanish translation, printing and distribution. Cost: Eco Partners, Inc.$47,168
2.- Renewal subscription for computerized maintenance management system and GIS. Cost: .Azteca Systems, LLC $43,030
3.- First Amendment to extend agreement for performing public outreach support services. Cost: Tripepi Smith & Associates, Inc.
$74,976
4. - New timeclock software for employees clocking in and out of work. Cost: Timeclock Plus, LLC $2,568.75
Purchase Orders
1. Haaker Equipment Company Acquired cleaning nozzle for Unit 1090.Cost: $4,094.50
2. Torres Sanitation Systems Construction Repaired sinkhole caused by district sewer pipe located adjacent to Newport Beach
Golf Course.Cost: $19.400
3. CivicPlus Product design to optimize digital interaction for district residents and staff..Cost: $5,100
Legal Review
Not Applicable
Environmental Review
Providing the Board of Directors a monthly list of contracts signed by the General Manager is anadministrative matterthat will not
result in direct or indirect physical changes in the environment and isnot considered a "project".
Financial Review
There is adequate funding in the budget to perform the contract services mentioned above
Public Notice Process
Copies of this report are on file and will be included with the entire agenda packet for the June 24, 2024 Board of Directors
regular meetingat District Headquarters and on District website at.www.cmsdca.gov
Alternative Actions
1. Direct staff to report back with more information.
Consent
All matters listed on the consent calendar are considered to be routine and may be acted upon by one
motion after public comment has been received. Only Board of Directors may pull an item for discussion.
Reading of resolutions is waived and they will be adopted and numbered. Now is the time for those in the
audience who wish to speak to items listed on the consent calendar. Each speaker will be limited to four
(4) continuous minutes of comment on the consent calendar as a whole.
C. CONSENT CALENDAR - All matters listed on the
consent calendar are considered to be routine and may be
acted upon by one motion after public comment has been
received. Only Board of Directors may pull an item for
discussion. Reading of resolutions is waived and they will
be adopted and numbered. Now is the time for those in the
audience who wish to speak to items listed on the consent
calendar. Each speaker will be limited to four (4)
continuous minutes of comment on the consent calendar
as a whole.
Subject :12. Investment Report for the Month of May
2024
Meeting :Jun 24, 2024 - Board of Directors Regular
Meeting
Access :Public
Type :Action (Consent)
Recommended Action :That the Board of Directors approve the Investment
Report for the month of May 2024.
Goals :8.0 Finance
Public Content
To: Board of Directors
From: Marc Davis, District Treasurer
Date: June 24, 2024
Subject: Approve the Investment Report for the Month of May 2024
Summary
Attached is the Investment Report for the month of May 2024. As required by the District's Statement of Investment Policy, the
Investment Report delineates all investment activity during the month.
Recommendation
That the Board of Directors approve the Investment Report for the month of May 2024.
Analysis
This report lists the types of securities held in the District's portfolio, the institutions from which the securities were purchased,
maturity dates and interest rates as of May 31, 2024. The District's investments are in compliance with the Statement of
Investment Policy adopted by the Board at the June 26, 2023 regular meeting, as well as the California Government Code. The
market values in this report were provided by our third party custodian, Pershing, LLC, except for the Local Agency Investment
Fund (LAIF). The market value of LAIF was provided by the State Treasurer's Office. It does not represent the value of the
underlying securities within the pool, but rather the par or cost amount, which is the amount the District is entitled to withdraw.
This reporting practice is consistent with industry standard practices for similar funds.
The weighted average stated rate of return (current yield) for the District's investment portfolio as of May 31, 2024, was 2.913%.
The yield to maturity of the portfolio was 2.913%. The District's weighted average interest rate was 142 basis points (1.419%)
below the LAIF average monthly rate of 4.332% for the month of May 31, 2024. The weighted average number of days to
maturity for the District's total portfolio was 390 days (1.07 years). The duration of the underlying securities in LAIF as of May 31,
2024 was 233 days.
The District's investment portfolio is in compliance with its liquidity limitations, which requires that a minimum of 20.00% of the
portfolio must mature within one year. The percentage of the portfolio maturing in one year or less as of May 31, 2024 was
48.05%. The District has adequate cash reserves necessary to meet its obligations for the next six months.
A majority of the District's cash and investments is reserved or set aside for specific purposes. A description of the various
classifications of the District's cash and investments are as follows:
:Solid Waste Fund
- Equal to 30% of the operations budget of the Solid Waste Fund per Operations CodeOperating Reserve
Section 4.030.020. The Operating Reserve can only be accessed with prior Board approval.
- Equal to 5 months of budgeted operating expenses for the fiscal year toDesignated for Revenue Dry Period
cover the cash deficit during the period in which the District does not receive any of its annual charges from the
County of Orange. The revenue dry period is from June through October.
- Remaining available cash, which is currently used for rate stabilization and payment of organicsUndesignated
recycling costs.
:Wastewater Fund
- Equal to 25% of the operations budget of the Wastewater Fund per Operations CodeOperating Reserve
Section 4.030.020. The Operating Reserve can only be accessed with prior Board approval.
- Set aside for capital improvement projects approved and budgeted by the Board,Reserved for Capital Outlay
but which have not yet been completed.
- Equal to 5 months of budgeted operating expenses for the fiscal year toDesignated for Revenue Dry Period
cover the cash deficit during the period in which the District does not receive any of its annual charges from the
County of Orange. The revenue dry period is from June through October.
- Remaining available cash, which is available to be appropriated by the Board.Undesignated
- Collection of fixture fees which is a restricted revenue source and can only be used for newFacilities Revolving Fund
sewer facilities.
- Accumulation of funds for replacement of vehicles, equipment and computers.Asset Replacement Fund
- Accumulation of funds in accordance with the asset management model for long-termAsset Management Fund
replacement of sewer pipes and related infrastructure.
Legal Review
Legal review is not required.
Environmental Review
Subject activity is exempt from the requirements of the California Environmental Quality Act (CEQA) (Public Resources Code
Section 21000 et. seq.). Section 15300.4 of CEQA allows an agency while establishing its own procedures "to list those specific
activities which fall within each of the exempt classes," and the District has adopted "CEQA Guidelines and Implementing
Procedures" that state on page 6, "Projects" does not include...C. Continuing administrative or maintenance activities.
Financial Review
The portfolio was budgeted to earn an average rate of 1.577% for the year ending June 30, 2024. Through May 31, 2024, the
portfolio has earned a weighted average interest rate of 2.443%.
Public Notice Process
Copies of this report are on file and will be included with the entire agenda packet for the June 24, 2024 Board of Directors
regular meeting at District Headquarters (290 Paularino Avenue) and on the District's website at www.cmsdca.gov.
Alternative Actions
1.
2.
3.
4.
Refer the matter back to staff.
File Attachments
Investment Report - May 2024.pdf (641 KB)
Consent
All matters listed on the consent calendar are considered to be routine and may be acted upon by one
motion after public comment has been received. Only Board of Directors may pull an item for discussion.
Reading of resolutions is waived and they will be adopted and numbered. Now is the time for those in the
audience who wish to speak to items listed on the consent calendar. Each speaker will be limited to four
(4) continuous minutes of comment on the consent calendar as a whole.
D. PUBLIC HEARINGS
Subject :1. Presentation of Report Justifying Increases - Public
Hearing and Consideration of Annual Solid Waste
Collection Charges
Meeting :Jun 24, 2024 - Board of Directors Regular Meeting
Access :Public
Type :Action (Consent)
Recommended Action :That the Board of Directors:
1. Determine whether a majority protest occurred for
increasing solid waste charges; and
2. If there is not a majority protest, adoptResolution No.
2024-993 confirming the charges.
Goals :2.0 Solid Waste
Public Content
To: Board of Directors
Via: Scott Carroll, General Manager
From: Marissa Pereyda, Management Analyst II
Date: June 24, 2024
Subject:Presentation of Report Justifying Increases - Public Hearing and Consideration of Annual Solid Waste
Collection Charges
Summary
On April 22, 2024, the Board of Directors took the following actions:
Received and filed the Final Solid Waste Rate Study by NBS Finance Group; and
Accepted the rate recommendation identified in the study; and
Directed staff to send notices to property owners receiving solid waste services regarding a public hearing to consider
proposed maximum rates for solid waste services, pursuant to the requirements of Proposition 218; and
Set a Proposition 218 Public Hearing for Monday, June 24, 2024, at 4:30 p.m. at District Headquarters to consider
adopting new solid waste rates.
1.
2.
On June 11, 2024, the Board of Directors received a revised FY 2024/25 rate recommendation that was lower than the maximum
solid waste rate on the Proposition 218 Notice.
Tonight, the Board will open a Public Hearing to hear and consider all public comments regarding the charges, but only written
protests submitted by the end of the Public Hearing held at 4:30 p.m. on June 24, 2024, will be considered to determine whether
a majority protest exists. It is District policy that four affirmative votes from the Board of Directors are required to impose new
charges.
Recommendation
That the Board of Directors:
Determine whether a majority protest occurred for increasing solid waste charges; and
If there is not a majority protest, adoptResolution No. 2024-993 confirming the charges.
Analysis
In January 2024, Costa Mesa Sanitary District (District) retained NBS Government Finance Group (NBS) to conduct a solid
waste rate study. The purpose of the rate study was to evaluate the District's current solid waste rates and projected annual
revenues and expenditures, including anticipated expenses related to compliance with Senate Bill (SB) 1383 and the associated
transition to the three-cart system in the fall of 2024, in order to determine the District's revenue requirements and a fair and
equitable flat rate.
NBS worked cooperatively with District staff to develop and evaluate rate alternatives and study results and presented a
preliminary solid waste rate study at the March 12, 2024, Board Study Session. The Citizens Advisory Committee reviewed the
preliminary report at the March 13, 2024, meeting and provided recommendations to staff.
Following these meetings, CR&REnvironmental Services (CR&R)informed District staff that the previously provided occupancy
rate used to calculate the District's net revenue requirementwas incorrect and provided a new occupancy rate.Based on the
analysis and review of the increased occupancy expenses for FY 2024/25, NBS and District staff presented a revised Draft Rate
Study and rate recommendation at the April 9, 2024, Board of Directors Study Session. At the April 9, 2024, Study Session, the
Board requested that staff provide additional information at a Special Board of Directors Meeting scheduled for Tuesday, April
16, 2024. At the Special Meeting, District staff presented additional information to the Board.
On April 22, 2024, the Board received and filed the Final Solid Waste Rate Study by NBS, accepted the rate recommendation
identified in the study, directed staff to send notices to property owners receiving solid waste services pursuant to the
requirements of Proposition 218, and set a Public Hearing for Monday, June 24, 2024, at 4:30 p.m. to consider adopting new
solid waste rates.
Following the Board Meeting on April 22, 2024, staff asked NBS to revise the rate recommendation based on two factors: (1)The
FY 2024/25 approved CR&R rate CPI adjustment is 3.10%, and the Final Solid Waste Rate Study and rate recommendation was
based on an assumed 5% CPI adjustment. (2)CR&R will begin charging the District the new three-cart rate structure when the
he Final Solid Waste Rate Study and rate recommendation appliedthree-cart collection systems begins in October 2024, and t
the three-cart rate structure costs to all 12-months of FY 2024/25.
On June 11, 2024, the Board received a revised rate recommendation.The Proposition 218 Notice sent to District customers, and
attached to this report, sets the maximumsolid waste rates that the Board may approve. Since the new rate recommendation is
lower than the maximum rate from the Proposition 218 Notice, no additional Proposition 218 noticing was required. The rate
recommendation presented to the Board on June 11, 2024, is included below.
Rate Recommendation
Service Type
Current Rates Proposed Rates
FY 2023/24 FY 2024/25 FY 2025/26 FY 2026/27 FY 2027/28 FY 2028/29
Annual Rate Increases 13.70%9.00%7.00%7.00%5.00%
1.
2.
3.
4.
5.
1.
2.
Annual Rates
Flat Rate $ 289.20 $ 328.92 $ 358.52 $ 383.62 $ 410.47 $ 431.00
Monthly Rates
Flat Rate $ 24.10 $ 27.41 $ 29.88 $ 31.97 $ 34.21 $ 35.92
The rates included with the Proposition 218 Notice are listed below.
Proposition 218 Notice Rates
Service Type Current Rates Proposed Rates
FY 2023/24 FY 2024/25 FY 2025/26 FY 2026/27 FY 2027/28 FY 2028/29
Annual Rate Increases 16.80%9.00%7.00%7.00%5.00%
Annual Rates
Flat Rate $ 289.20 $ 337.68 $ 368.07 $ 393.84 $ 421.40 $ 442.47
Monthly Rates
Flat Rate $ 24.10 $ 28.14 $ 30.67 $ 32.82 $ 35.12 $ 36.87
Proposition 218
Proposition 218 was passed by the voters in 1996 and imposes substantive and procedural requirements on the District with
respect to increasing any charges.
Regarding the substantive provisions of Proposition 218, the law provides that each property related charge must meet the
following tests:
Revenues derived from the fee or charge must not exceed the funds required to provide the property related service.
Revenue from the fee or charge must not be used for any purpose other than that for which the fee or charge is imposed.
The amount of a fee or charge imposed upon any parcel or person as an incident of property ownership must not exceed
the proportional cost of the service attributable to the parcel.
The fee or charge may not be imposed for service unless the service is actually used by, or immediately available to, the
owner of the property in question. Fees or charges based on potential or future use of a service are not permitted.
Standby charges must be classified as assessments and must not be imposed without compliance with the proportionally
requirements for assessments.
No fee or charge may be imposed for general governmental services such as police, fire, ambulance, or libraries, where
the service is available to the public in substantially the same manner as it is to property owners.
This report has been made available to the public for their review. Once this report has been presented, the Boardshould ask
any questions of staff andthen ask the District Clerk to provide the status report on whether any protests have been received.
The District has provided notice by mail to all parcels subject to the charges. The law provides that if written protests are
presented by a majority of the owners of the parcels, the charges may not be imposed. There are 19,637parcels that are subject
to the charges being considered tonight. If there is not a sufficient protest, the Board may consider whether or not to impose the
charge by adoptingResolution No. 2022-993, which is attached hereto.
The proposed annual solid waste charge for 2024-2029 meetsthe substantive requirements of Proposition 218 as follows:
Revenues derived from the fee or charge must not exceed the funds required to provide the solid waste collection service.
The charges are calculated by adding together the cost of components necessary to provide the service and then
apportioning this to those receiving solid wastecollection services. No components other than those directly related to
providing the service are used to establish the charge. The components include solid waste collection, disposal,
recycling, organics recycling, education and special programs, and administration.Senate Bill (SB) 1383 requires
jurisdictions to reduce emissions of short-lived climate pollutants through a 75% statewide reduction of organic
waste disposal by 2025. Under this mandate, the District is required to implement a three-cart collection system
consisting of landfill, recycling, and organics collection. The charges for trash collection includes the costs of
implementing the three-cart system beginning October 2024.
Revenue from the fee or charge must not be used for any purpose other than that for which the fee or charge is imposed.
The revenue is only to be used for the components of providing solid waste collections services as outlined in
Paragraph 1 aboveand as identified in the District's yearly budget.
3.
4.
5.
The amount of a fee or charge imposed upon any parcel or person as an incident of property ownership must not exceed
the proportional cost of the service attributable to the parcel.The amount of the yearly charge is determined by
dividing the costs of all components of providing basiccollection service by the number of parcels receiving
service, as the vast majority of parcels produce an approximately equal amount of solid waste and all parcels
receive the benefits of public education and have an opportunity to participate in special programs.
Basiccollection service includes two mixed waste carts and two organics carts. BeginningOctober 2024,
standard service will include one landfill cart, one recycling cart, and two organics carts. Property owners that
exceed standard service by having additional carts pay added charges in addition to the basic service. The
added charges are not collected with the general taxes.
The charge is not imposed for service unless the service is actually used by, or immediately available to, the
owner of the property in question.Properties not receiving solid waste collection service or that receive service
from other entities providing solid waste collection, are not charged.
No charge is imposed for general governmental services such as police, fire, ambulance, or libraries, and is only
imposed for solid waste collection services. The District provides only solid waste collection and wastewater
collection services and all charges collected for solid waste collection are used only for that purpose.
Legal Review
District Counsel has reviewed and approved this staff report and Resolution No. 2024-993.
Environmental Review
Consideration of the solid waste rate is an administrative matter and is exempt from the requirements of the California
Environmental Quality Act (CEQA) (Public Resources Code Section 21000 et. seq.). Section 15300.4 of CEQA allows an agency
while establishing its own procedures "to list those specific activities which fall within each of the exempt classes," and the
District has adopted "CEQA Guidelines and Implementing Procedures" that state on page 6 "Projects" does not include... C.
Continuing administrative or maintenance activities.
Financial Review
If a majority protest does not occur at the Public Hearing, the proposed charge of $328.92 per dwelling unit will generate an
estimated revenue of $7,624,092 in FY 2024/25. The estimated net revenue requirement for FY 2024/25 is $7,259,799. The
revenue generated from the rate increase will allow the District to maintain the minimum solid waste operating and maintenance
reserve target of 30% in FY 2024/25.
If the proposed maximum rates for the next five fiscal years are not adopted, the District would have a projected solid waste fund
deficit of approximately $3.3 million in FY 2028/29. Based on projected increases in operating expenses, the District's minimum
solid waste operating and maintenance reserve target (30%) will increase to approximately $3.26 millionin FY 2028/29. With the
proposed rate increase, the District's solid waste operating and maintenance reserve would be approximately $3.3 million inFY
2028/29.
Public Notice Process
Copies of this report are on file and will be included with the complete agenda packet for the June 24, 2024, Board of Directors
Regular Meeting held at 290 Paularino Avenue and posted on the District's website at www.cmsdca.gov.
Alternative Actions
If a majority protest occurs at the Public Hearing, direct staff to bring back recommended expenditure reductions for the Solid
Waste Program.
File Attachments
Costa Mesa_Solid Waste Rate Study Report_04.22.2024.pdf (988 KB)
Revised_Rates_Financial Plan_06.11.2024.pdf (871 KB)
Solid_Waste_Rates_Proposition_218 Notice.pdf (428 KB)
CMSD_Prop_218_Solid_Waste_2024_Script.pdf (121 KB)
reso_2024-993_Adopt_Solid_Waste_Charges.pdf (108 KB)
Consent
All matters listed on the consent calendar are considered to be routine and may be acted upon by one
motion after public comment has been received. Only Board of Directors may pull an item for discussion.
Reading of resolutions is waived and they will be adopted and numbered. Now is the time for those in the
audience who wish to speak to items listed on the consent calendar. Each speaker will be limited to four
(4) continuous minutes of comment on the consent calendar as a whole.
D. PUBLIC HEARINGS
Subject :2. Open Public Hearing
Meeting :Jun 24, 2024 - Board of Directors Regular
Meeting
Access :Public
Type :
D. PUBLIC HEARINGS
Subject :3. Close Public Hearing
Meeting :Jun 24, 2024 - Board of Directors Regular
Meeting
Access :Public
Type :
D. PUBLIC HEARINGS
Subject :4. Determination Regarding Whether a Majority
Protest Occurred
Meeting :Jun 24, 2024 - Board of Directors Regular Meeting
Access :Public
Type :
D. PUBLIC HEARINGS
Subject :5. Adopt Annual Solid Waste Collection Schedule
of Charges
Meeting :Jun 24, 2024 - Board of Directors Regular Meeting
Access :Public
Type :
File Attachments
reso_2024-993_Adopt_Solid_Waste_Charges.pdf (108 KB)
E. GENERAL MANAGER'S REPORTS
Subject :1. Classification and Compensation Study
Outcome
Meeting :Jun 24, 2024 - Board of Directors Regular
1.
2.
3.
4.
5.
Meeting
Access :Public
Type :Action
Fiscal Impact :Yes
Recommended Action :That the Board of Directors approve the classification and
compensation recommendations with the effective date of
July 1, 2024.
Goals :7.1 Human Resources Management - Value and
appreciate employees
Public Content
To: Board of Directors
Via: Scott Carroll, General Manager
From: Dyana Bojarski, Administrative Services Manager
Date: June 24, 2024
Subject: Classification and Compensation Study
Summary
The Districtcontracted withRalph Andersen and Associates to conduct a comprehensive classification and compensation study
for all full-time and part-time positions. This meets the District's objective of employing and retaining a high quality,motivated
workforce while offering competitive compensation and benefits.
As a result of the classification segment, the Consultant recommended position title changes that align better with the market
and reclassifications that allocate staff to more applicable positions. For the compensation segment of the study, adjustments to
the current salary schedule were recommended based on market data and the internal relationships.
At the June 4, 2024 Study Session, the Board directed staff to come back with the following additional information.
Average percentile rank of the District including recommendations compared to other Special Districts in Orange County.
Estimated Workers' Compensation coverage cost for the next two years.
Projected cost analysis including 3% COLA.
FY 2024-25 adopted budget vs. the proposed adjusted budgetbased on the classification and compensation
recommendations.
Longevity Pay update.
Recommendation
That the Board of Directors approve the classification and compensation recommendations with the effective date of July 1, 2024.
Analysis
The District contracted with Ralph Andersen and Associates to perform a comprehensive classification and compensation study
sin support of the District strategic goal of providing a competitive benefits package that enhances employee recruitment and
1.
2.
3.
4.
5.
retention, while promoting employee satisfaction. Staff presented the results of the study to the Board at the May 14, 2024, and
June 4, 2024 Study Sessions.
At the June 4, 2024, Study Session, the Board directed staff to come back with the following additional information:
Average percentile rank of the District including recommendations compared to other Special
Districts in Orange County.
Estimated Workers' Compensation coverage cost for the next two years.
Projected cost analysis including 3% COLA
FY 2024-25 adopted budget vs. the proposed adjusted budgetbased on the classification and compensation
recommendations.
Longevity Pay Update
1. Average Percentile Rank
The tables below reflect the average percentile rank of the District compared to other Special Districts in Orange County before
The Special Districts included as comparison agencies are the and after incorporating the Consultant's recommendations.
District's labor market competitors in the areas of recruitment and retention.
2. Estimated Workers' Compensation Cost
The 2024-25 cost for Workers Compensation coverage is $51,644. The District's Workers' Compensation Insurance provider
was unable to provide an estimated cost of coverage for the next two fiscal years at the time this report was posted.
3. Projected cost analysis including 3% COLA
The the projected additional costs for each fiscal year based on a Attachment I- Projected Costs 3% vs 5% COLA compares
3.4% COLA in FY 2024-25 and future years ( FY 2025-26-2028-29) of 5% vs 3% COLA.
In comparison, from FY 2024-25 to 2028-29 (five years), the projected difference between a 3% COLA and a 5% COLA is an
additional $28,000. Longevity pay has been removed from the table.
4. FY 2024-25 adopted budget vs. the proposed adjusted budgetbased on the classification and
compensation recommendations.
The outlines the budget by line item.If the Attachment J- Proposed Adjusted Fiscal Year 2024-25 Budget,
Board of Directors approves the Classification and Compensation study, it will cost the Solid Waste Fund
$21,000 and the Wastewater Fund $29,900, a total of $50,900 in the salary and benefit accounts in FY
2024-25.
5. Longevity pay update.
Staff did additional research on CalPERS special compensation reporting and found that a small amount
of longevity pay is reportable to CalPERS. The allowable limit for longevity pay is determined by
classification.Staff is unable to determine There is limit of a minimum of five years as a qualifying condition for reporting.
what the threshold limit is as it is proprietary information and unknown until the special compensation pay
is reported. Staff will pursue and report back at a later meeting with an estimate cost.
Classification Recommendations
As presented at the May 14, and June 11, 2024 Study Sessions, the Consultant proposed the following recommendations.
Wastewater Department
Wastewater Superintendent
It is recommended that this title change to Wastewater Maintenance Manager. This is a minor title change to create consistency
with other department management titles within the District, i.e. Finance Manager and Administrative Services Manager.
SCADA Technician/Industrial Electrician
It is recommended that this title change to SCADA Technician. This is a minor title change, as Industrial Electrician is not
necessary in the title.
Wastewater Maintenance Lead Worker
It is recommended that a new classification of Wastewater Maintenance Lead Worker be created with responsibility for leading,
training, overseeing, and participating in the more complex and difficult work of a crew responsible for all District collection
system installation, inspection, preventive, and corrective maintenance and repair activities. In addition, this classification will
require a Grade III Wastewater Collection System Operator Certificate.
Employee Allocation/PromotionRecommendations
The attached Employee Allocation List clearly identifies the linkage of the current plan to the proposed classification system by
summarizing recommendations for each individual employee (Table 2- Allocation List).
District Clerk/Public Information Department
From Management Analyst II to Senior Management Analyst (Gina Terraneo)
This position performs a variety of advanced journey-level diverse, specialized, and complex administrative and analytical duties
for a variety of District functions and programs within the District Clerk/Public Information Office including Clerk functions as well
as in the areas of public information and outreach, emergency operations management, and information technology programs
and activities. In order to more accurately reflect the diverse, specialized, and complex administrative and analytical duties
assigned to this position, it is recommended that this position be re-allocated to the Senior Management Analyst classification.
From Administrative Assistant I to Management Analyst I (Angela Colunga)
This position independently performs a variety of complex journey level administrative and office support duties for both the
District Clerks Office as well as the Solid Waste Department. In order to more accurately reflect the duties and responsibilitiesof
this position, it is recommended that this position be re-allocated to the AdministrativeAssistant II classification. However, Staff is
recommending this position be re-allocated to Management Analyst I.
Solid Waste Department
From Management Analyst II to Senior Management Analyst (Marissa Pereyda)
This position performs a variety of advanced journey-level diverse, specialized, and complex administrative and analytical duties
within the Solid Waste Department including overseeing and administering the solid waste contract for the District. Further, this
position is responsible for overseeing code enforcement activities at the District including direct supervision over the Code
Enforcement Officer. In order to more accurately reflect the diverse, specialized, and complex administrative and analytical
duties assigned to this position, it is recommended that this position be re-allocated to the Senior Management Analyst
classification.
Wastewater Department
From SCADA Technician/Interim Wastewater Maintenance Supervisor to Wastewater Maintenance Supervisor (Tony Gomez)
Based on direction and feedback from the District, it is recommended that Tony Gomez be re-allocated to the Wastewater
Maintenance Supervisor classification overseeing Pump Stations.
From Wastewater Maintenance Worker III/Interim Wastewater Maintenance Supervisor to Wastewater Maintenance Supervisor
(Jesse Blakely)
Based on direction and feedback from the District, it is recommended that Jesse Blakely be re-allocated to the Wastewater
Maintenance Supervisor classification overseeing Collections.
From Wastewater Maintenance Worker III/Interim Wastewater Maintenance Supervisor to Wastewater Maintenance Lead
Worker (Joel Ortiz)
Based on direction and feedback from the District, it is recommended that Joel. Ortiz be re-allocated to the new Wastewater
Maintenance Lead Worker classification.
Compensation
As presented at the May 14, and June 11, 2024 Study Sessions, the second phase of the study focused on
compensation. With regards to a compensation survey, there are two components of compensation: salaries and benefits, which
combined are referred to as total compensation.Source documents included position control documents, job descriptions, salary
schedules, benefit summaries and MOUs.Base salary and major benefit data were considered.
After careful analysis, which included pay structure trends and base salary analysis, the calculation of the survey data mean,
median, and selected percentiles was calculated. Internal pay relationships were also analyzed in order to attain sound and
equitable relationships for the compensation(Attachment "A" - Labor Market and Salary Survey).
In assessing classifications with comparable agencies, classifications with similar duties and responsibilities were matched.
However, not all classifications were matched, only those that are most common in the market, also known as benchmarks.
Benchmarking is an industry best practice. It helps to provide greater stability and reduces skewing. It captures key market
trends and ignores less reliable data. Benchmark classes are set to Market Median -50 Percentile (th Attachment "B" - Salary
.Recommendations)
In June 2023, the Board adopted Resolution No. 2023-985 which approved the biennial budget for Fiscal Years 2023-24 and
2024-25. As part of the adopted budget of FY 2024-25, staff estimated and included a 5% Cost of Living Adjustment (COLA). Per
Policy 2.2 in the Employee Handbook, all district employees receive a salary adjustment equal to the February-to-February
Consumer Price Index (CPI) with the approval of the Board effective July 1 of each year. In addition, a 5% merit per employee
was reflected in the adopted budget.
Since the Board adopted the budget, there have been a few factors that occurred which affected the FY 2024-25 salary and
benefit budgets. First, the February 2024 CPI in Los Angeles-Long Beach-Anaheim came in at 1.6% less than what was
budgeted. Second, there have been some changes in staffing that affected the salary and benefit budgets for FY 2024-25. For
instance, some staff separated from the District and new hires started at different salary rates. The Wastewater Superintendent
position has been vacant since September 2023. Staff are planning to recruit for the position and the incumbent will start in the
fall of 2024. Staff anticipates the base pay rate for the new incumbent to be different than what was calculated in the adopted
budget.
If the Board approves the Classification and Compensation study, it will cost the District an additional $108,000 in the FY 2024-
25 salaries and benefits accounts (retirement health savings (RHS), CalPERS, and Medicare). Of that amount, the Board will
only need to appropriate an additional $29,000 to the FY 2024-25 salaries and benefits accounts due to a savings from the 1.6%
COLA being less than budgeted. In addition,staff have recalculated the FY 2024-25 salary and benefit budgets to reflect the
changes in staffing mentioned previously.
FY 2024-25 Salaries and Benefits (RHS, CalPERS, Medicare)
Based on
Current Staffing Proposed
as of June 2024 Class & Comp Study Variance
Regular Salaries $ 1,799,000 $ 1,850,000 $ 51,000
Part-Time Salaries 55,000 56,000 1,000
Sewer Maint Reg Salaries 917,000 963,000 46,000
Total Regular Salaries 2,771,000 2,869,000 98,000
Medicare - Employer 32,000 32,000 -
Medicare - Sewer Maint ER 15,000 16,000 1,000
Total Medicare 47,000 48,000 1,000
PERS - Employer 197,000 201,000 4,000
PERS - Sewer Maint ER 104,000 108,000 4,000
PERS - Employee 14,000 14,000 -
PERS - Sewer Maint EE 22,000 22,000 -
Total PERS 337,000 345,000 8,000
Deferred Medical - RHS 19,000 20,000 1,000
Sewer Maint RHS 10,000 10,000 -
Total RHS 29,000 30,000 1,000
Total Salaries & Benefits $ 3,184,000 $ 3,292,000 $108,000
Adopted Proposed
Budget Class & Comp Study Variance
FY 2024-25
Cost of Living Adjustment 5%3.4%-1.6%
Regular Salaries $ 1,823,000 $ 1,850,000 $ 27,000
Part-Time Salaries 56,000 56,000 -
Sewer Maint Reg Salaries 963,000 963,000 -
Total Regular Salaries 2,842,000 2,869,000 27,000
Medicare - Employer 32,000 32,000 -
Medicare - Sewer Maint ER 16,000 16,000 -
Total Medicare 48,000 48,000 -
PERS - Employer 199,000 201,000 2,000
PERS - Sewer Maint ER 108,000 108,000 -
PERS - Employee 15,000 14,000 (1,000)
PERS - Sewer Maint EE 22,000 22,000 -
Total PERS 344,000 345,000 1,000
Deferred Medical - RHS 19,000 20,000 1,000
Sewer Maint RHS 10,000 10,000 -
Total RHS 29,000 30,000 1,000
Total Salaries & Benefits $ 3,263,000 $ 3,292,000 $ 29,000
Cafeteria Plan Benefits Bucket
The Districts combined employer contribution amount for health, dental, and vision is lower than the
market median monthly amount of $2,008 for an employee plus two or more dependents. Each year
CalPERS Health Plan rates have steadily been increasing. In 2024 rates increased 10.77%. The
preliminary 2025 health plan rates are not yet available. The attachment, "" reflectsthe monthlyTable 3
contribution amount of comparison agencies. To align total compensation with the market, staff is
recommending an increase to the Districts benefit bucket contribution allowance. Staff recommends
increasing the cafeteria plan amount for the Employee + 2 or more tier. The Employee Only and
Employee + 1 tiers are currently within the market rate.
Cafeteria Plan
Allowance
Employee
Only
Employee
+ 1
Employee + 2 or
more
Current Monthly
Amount $1,200 $1,450 $1,700
Proposed Monthly
Amount $1,200 $1, 450 $1,875
To increase the cafeteria allowancefor the Employee + 2 tier from $1,700 per month to $1,875 per month
($175 increase per month) will cost the District an additional $11,000 in fiscal year FY 2024-25. This
additional cost could increase or decrease depending on if employees change his or her insurance
coverage plan during the year. This calculation is based on the current employees plan. There are five (5)
employees selecting the Employee +2 plan and each employee currently receiving a cafeteria allowance
of $1,700 a month.
Commercial Driver's License Pay
District employees who are required to maintain a Commercial Drivers License, Class B or Class A, for
the performance of their assigned job duties, currently receive monthly Commercial Drivers License pay
of $21.70 for each month the license is in good standing. Based upon the survey results of comparison
agencies, the District is below market pay ().Attachment E
Staff is recommending an increase for Commercial Drivers License Pay from the monthly amount of
$21.70 to the monthly amount of $43.33 monthly.
To increase the driver's license pay from $21.67 a month ($260 annual) to $43.33 a month ($520 annual)
will cost an additional $1,900 a year for seven employees who are currently receiving commercial driver's
license pay.
Standby Pay
For each day on standby duty where an employee is assigned to respond to emergency locations that
occur after regular working hours, both thePrimary Standby Personand theSecondary Standby Personare
paid a flat rate of $50 a day.Based upon the survey results of comparison agencies, the District ranks
among the lowest for standby pay.()Attachment E Other Benefits
Staff is recommending an increase for standby duty pay from the flat rate of $50 per day ($350/week) to
the flat rate of $75per day ($525/week) for the .Primary Standby Person
It will cost an additional $9,000 a year, starting FY 2024-25.
The responds in the field only when they are called out by theSecondary Standby Person Primary Standby
. Staff is recommending the rate for the remain at the current rate of Person Secondary Standby Person
$50 per day.
Standby Pay Primary Person Secondary Person
Current Per Day $50 $50
Proposed Per Day $75 $50
Recommendation
That the Board of Directors approve the classification and compensation recommendations with the
effective date of July 1,2024.
Legal Review
Not applicable.
Environmental Review
A classification and compensation study is an administrative matter and is not a disturbance of the
environment similar tograding or construction and is not a project under CEQA or the District's guidelines.
Financial Review
In June 2023, the Board adopted Resolution No. 2023-985 which approved the biennial budget for Fiscal
Years 2023-24 and 2024-25. As part of the adopted budget of FY 2024-25, staff estimated and included
a5% Cost of Living Adjustment (COLA). Per Policy 2.2 in the Employee Handbook, all district employees
receive a salary adjustment equal to the February-to-February Consumer Price Index (CPI) with the
approval of the Board effective July 1 of each year. In addition, a 5% merit per each employee was
reflected in the adopted budget.
After the Board adopted the budget, there have been a few factors that occurred which affected the
FY2024-25 salary and benefit budgets. First, the February 2024 CPI in Los Angeles-Long Beach-
Anaheim came in at 1.6% less than what was budgeted. Second, there have been some changes in
staffing that affected the salary and benefit budgets for FY 2024-25. For instance, some staff separated
from the District and new hires started at different salary rates. The Wastewater Superintendent position
has been vacant since September 2023. Staff are planning to recruit for the position and the incumbent
will start in the fall of 2024. Staff anticipates the base pay rate for the new incumbent to be different than
what was calculated in the adopted budget. Additionally, the proposed Classification and Compensation
study also has an impact on the FY 2024-25 salary and benefits budgets.
Staff have recalculated the FY 2024-25 salary and benefit budgets to reflect the changes mentioned
previously. If the Board of Directors approves the Classification and Compensation study, it will cost the
and the ,a total of in the salary and benefit Solid Waste Fund $21,000 Wastewater Fund $29,900 $50,900
accounts in FY 2024-25. Staff recommend implementingthe changes starting FY 2024-25 (July 1, 2024).
Staff anticipates there will be savings in the salary and benefit accounts, $42,000 in the solid waste fund
and $230,000 in thewastewater fundby June 30, 2024. Staff is proposing to use the FY 2023-24 salary
and benefit savings to fund the proposed additional total costs of $50,900 for FY 2024-25 salaries and
benefits.
FY 2024-25 Solid Waste
Fund
Wastewater
Fund Total
Salaries (RHS, Medicare,
CalPERS)$19,000 $10,000 $29,000
Cafeteria Plan - "Benefits
Bucket"$2,000 $9,000 $11,000
Longevity Pay ---
Commercial Driver's License -$1,900 $1,900
Standby Pay -$9,000 $9,000
Total $21,000 $29,900 $50,900
Public Notice Process
Copies of this report are on file and will be included with the entire agenda packet for the June 24, 2024
Study Session at District Headquarters and on the District's website.
Alternative Action
Refer the matter back to staff.
File Attachments
Table 1 - Master List of Class Titles_.pdf (53 KB)
Table 2 - Allocation List.pdf (43 KB)
Table 3 - Costa Mesa SD Market Insurance Contributions Table 2024-05-03 (003).pdf (117 KB)
Attachment A - CMSD Labor Market Salary Survey - 2024-01.pdf (171 KB)
Attachment B - CMSD Salary Range Recommendations DRAFT 2024-04-25.pdf (24 KB)
Attachment C - 2024-25 Recommended Salary Schedule .pdf (180 KB)
Attachment D - Total Compensation Survey DRAFT 2024-05-03.pdf (318 KB)
Attachment E - CMSD Other Benefits 2024-05-08.pdf (121 KB)
Attachment F -CMSD Leave Benefits 2024-05-08 .pdf (116 KB)
a.
b.
c.
Attachment G - Consumer Price Index, Los Angeles area February 2024 _ Western Information Office _
U.S. Bureau of Labor Statistics.pdf (572 KB)
Attachment H - Draft Job Descriptions.zip (4,203 KB)
Attachment I- Projected Costs 3_ vs 5_ COLA.pdf (24 KB)
Attachment J- Proposed Adjusted Fiscal Year 2024-25 Budget.pdf (843 KB)
E. GENERAL MANAGER'S REPORTS
Subject :2. Consider approving out of state traveling for employees
attending the Tri-State Seminar in Las Vegas, Nevada
from August 5-8, 2024
Meeting :Jun 24, 2024 - Board of Directors Regular Meeting
Access :Public
Type :Action
Recommended Action :That the Board of Directors approve out state traveling for
the following employees attending the Tri-State Seminar in
Las Vegas, Nevada from August 5-8, 2024
a.Jesse Blakely, Interim Wastewater Maintenance
Supervisor
b.Alex Arreola, Wastewater Maintenance Worker II
c.Chris Johnson, Electrical Instrumentation Technician
Goals :1.0 Sewer Infrastructure
7.0 Human Resources Management
7.4 Human Resources Management - Provide
opportunities to improve individual skills, knowledge, and
leadership through professional development
Public Content
To: Board of Directors
From: Scott Carroll, General Manager
Date: June 24, 2024
Subject:Consider Approving Out of State Traveling for Employees Attending the Tri-State Seminar in Las Vegas,
Nevada from August 5-8, 2024
Summary
is a group of water and wastewater professionals from Arizona, Nevada and California that meet once a year to Tri State Seminar
share the latest information and technology in the industry. The conference is supported by the California Water Environment
Association (CWEA), Nevada Water Environment Association (NWEA) and Arizona Water Association (AWA).
Recommendation
That the Board of Directors approve out state traveling for the following employees attending the Tri-State Seminar in Las Vegas,
Nevada from August 5-8, 2024
Jesse Blakely, Interim Wastewater Maintenance Supervisor
Alex Arreola, Wastewater Maintenance Worker II
Chris Johnson, Electrical Instrumentation Technician
Analysis
This fourday conference focuses on the water and wastewater industry. For wastewater collections, some of the topics that will
be discussed include the following:
Odor Control
Using Acoustic Inspections
Asset Management
Root Control
Confine Space Rescue
Reducing Corrosion, Infiltration, Inflow and Odors in Manholes
In addition, there will be 300 exhibitors showcasing the latest technologies in the wastewater industry. Board approval is needed
because this conference is being held out of California.
Legal Review
Not applicable
Environmental Review
Attendance at a seminar is an administrative matter and is not a disturbance of the environment similar to grading or construction
and is not a project under CEQA or the Districts CEQA Guidelines.
Financial Review
The total cost for the employees to attend the seminaris$2,650.00, which includes transportation, hotel, registration and food.
There is sufficientfunding in the FY 2024-25 budget.
Public Notice Process
Copies of this report are on file and will be included with the entire agenda packet for the June 24, 2024 Board of Directors
regular meetingat District Headquarters and on Districts website atwww.cmsdca.gov.
Alternative Actions
1. Do not approve sending employees to the seminar.
2. Limit the number of employees attending the seminar (e.g. two employees)
3. Refer the matter back to staff for additional information.
E. GENERAL MANAGER'S REPORTS
Subject :3. Consider approving out of state traveling for employees
attending the Water Environment Federation Exhibition and
Conference (WEFTEC) in New Orleans, Louisiana from
October 5-9, 2024
Meeting :Jun 24, 2024 - Board of Directors Regular Meeting
Access :Public
Type :Action
Recommended Action :That the Board of Directors approve out state traveling for
the following employees attending the Water Environment
Federation Exhibition and Conference (WEFTEC) in New
Orleans, Louisiana from October 5-9, 2024
a.Tony Gomez, Interim Wastewater Maintenance
Supervisor
b.Joel Ortiz, Wastewater Maintenance Worker III
c. Mark Esquer, District Engineer
Goals :1.0 Sewer Infrastructure
7.0 Human Resources Management
7.4 Human Resources Management - Provide opportunities
to improve individual skills, knowledge, and leadership
through professional development
Public Content
To: Board of Directors
From: Scott Carroll, General Manager
Date: June 24, 2024
Subject:Consider Approving Out of State Traveling for Employees Attending the Water Environment Federation
Exhibition and Conference (WEFTEC) in New Orleans, Louisiana from October 5-9, 2024
Summary
The Water Environment Federation (WEF) is a not-for-profit technical and educational organization of 23,000 individual members
from around the world that is dedicated to bringing awareness of the values and impacts of water and to provide information
about cutting edge technology for the water sector. WEF was originally called the Federation of Sewage Works Association when
the organization was created in 1928. In 1950 the organization changed its name to the Federation of Sewage and Industrial
Wastes Association and then the name was changed again in 1960 to the Water Pollution Control Federation. In 1991, the name
was changed to Water Environment Federation to reflect an an expanded focus of non-point and point sources of pollution.
Recommendation
That the Board of Directors approve out state traveling for the following employees attending the Water Environment Federation
Exhibition and Conference (WEFTEC) in New Orleans, Louisiana from October 5-9, 2024
a. Tony Gomez, Interim Wastewater Maintenance Supervisor
b. Joel Ortiz, Wastewater Maintenance Worker III
c. Mark Esquer, District Engineer
Analysis
According to their , the Water Environment Federation's Technical Exhibition and Conference (WEFTEC) is the largest website
conference of its kind in North America that offers water quality professionals from around the world with the best water quality
education and training available today. WEFTEC is also recognized as the largest annual water quality exhibition in the world.
WEFTECoffers technical sessions and workshops that addresses wastewater issues and solutions for collection systems, which
includes management, operations and maintenance, infrastructure, overflow reduction, wet weather planning, watershed
approaches and regulations.
Legal Review
Not applicable
Environmental Review
Attendance at a seminar is an administrative matter and is not a disturbance of the environment similar to grading or construction
and is not a project under CEQA or the Districts CEQA Guidelines.
Financial Review
The total cost for the employees to attend the seminaris$7,650.00, which includes transportation, hotel, registration and food.
There is sufficientfunding in the FY 2024-25 budget.
Public Notice Process
Copies of this report are on file and will be included with the entire agenda packet for the June 24, 2024 Board of Directors
regular meetingat District Headquarters and on Districts website atwww.cmsdca.gov.
Alternative Actions
1. Do not approve sending employees to the seminar.
2. Limit the number of employees attending the seminar (e.g. two employees)
3. Refer the matter back to staff for additional information.
F. ENGINEER'S REPORTS
Subject :1. Receive and File the District Engineer's Monthly
Report and Capital Improvement Projects Status
Meeting :Jun 24, 2024 - Board of Directors Regular Meeting
Access :Public
Type :Action, Discussion, Receive and File
Preferred Date :Jun 24, 2024
Fiscal Impact :No
Budgeted :Yes
Budget Source :Operations Budget
Recommended Action :Receive and File the District Engineer's Monthly Report
and Capital Improvement Projects Status
Public Content
To: Board of Directors
From: Mark Esquer, District Engineer
Date: June 24, 2024
Subject: Receive and File the District Engineer's Monthly Report and Capital Improvement Projects Status
Summary
The District Engineer has provided a memorandum with a brief summary of major capital or other engineering activitiesfor the
period of mid-May to mid-June. The District Engineer's memorandum is attached. Also attached isa detailed summary of the
Capital Improvement Project activities andassociated project cost expenses for the previous calendar month.
Recommendation
The Board of Directors receive and file the Capital Improvement Status Report.
Analysis
Attached is information regarding project or technical sewer activities for the Board of Directors' use and information.
Legal Review
Not Applicable
Environmental Review
Subject activity is exempt from the requirements of the California Environmental Quality Act (CEQA) (Public Resources Code
Section 21000 et. seq.). Section 15300.4 of CEQA allows an agency while establishing its own procedures to list those specific
activities which fall within each of the exempt classes, and the District has adopted CEQA Guidelines and Implementing
Procedures that state on page 6 Projects does not include . C. Continuing administrative or maintenance activities.
Financial Review
The cost of preparing this report is contained within the operating budget. There aresufficient funds are available in the adopted
budget.
Public Notice Process
Copies of this report are on file and will be included with the complete agenda packet for the June 24, 2024,Board of Directors
Regular meeting at District Headquarters and posted on the Districts website www.cmsdca.gov.
Alternative Actions
Refer item back to staff with further instructions.
File Attachments
2024 06 Monthly Engineers Report CMSD Memorandum.pdf (246 KB)
2024-05 Financial Section for CIP Updates.pdf (198 KB)
Administrative File Attachments
2024 06 Monthly Engineers Report CMSD Memorandum.docx (76 KB)
G. TREASURER'S REPORTS
Subject :1. Consider Adopting Resolution 2024-994 Approving the
Statement of Investment Policy and Delegating the
Investment Function to the District Treasurer for Fiscal
Year 2024-25
Meeting :Jun 24, 2024 - Board of Directors Regular Meeting
Access :Public
Type :Action
Recommended Action :That the Board of Directors adopt Resolution 2024-994
approving the Statement of
Investment Policy and delegating the investment
function to the District Treasurer
for fiscal year 2024-25.
Goals :8.5 Finance - Evaluate the District's Investment policy
annually
Public Content
To: Board of Directors
From: Marc Davis, District Treasurer
Date: June 24, 2024
Subject: Consider Adopting Resolution 2024-994 Approving the Statement of Investment Policy and Delegating the
Investment Function to the District Treasurer for Fiscal Year 2024-25
Summary
Attached is the proposed Statement of Investment Policy for Fiscal Year 2024-25 (Policy). The Policy documents the Boards
guidelines under which the District Treasurer can invest the Districts idle funds.
Recommendation
That the Board of Directors adopt Resolution 2024-994 approving the Statement of Investment Policy and delegating the
investment function to the District Treasurer for Fiscal Year 2024-25.
Analysis
California Government Code §53646(a)(2) allows the District Treasurer to submit an annual investment policy to the Board for
consideration. It is not a requirement to do so, but staff believes it is prudent to continue this practice. The enclosed Policy
documents the Boards objectives surrounding the selection of investments, as well as those investments in which the Board has
authorized. It also provides limitations on specific investments.
The responsibility for placing investments rests with the Board. California Government Code §53607 allows the Board to
delegate the investment function to the District Treasurer for a period of one year. The attached Resolution approves the Policy
and delegates the investment function to the District Treasurer for the 2024-25 fiscal year.
The Policy has been attached in two versions. A clean version that the Board will be considering for approval, and a red-lined
version so that the Board can review the proposed changes to the Policy. Once approved, the Policy will be distributed to the
brokers assisting the District with the investment of its idle funds.
Legal Review
District Counsel has reviewed Resolution 2024-994 as to form.
Environmental Review
Subject activity is exempt from the requirements of the California Environmental Quality Act (CEQA) (Public Resources Code
Section 21000 et. seq.). Section 15300.4 of CEQA allows an agency while establishing its own procedures to list those specific
activities which fall within each of the exempt classes, and the District has adopted CEQA Guidelines and Implementing
Procedures that state on page 6, Projects does not include.C. Continuing administrative or maintenance activities.
Financial Review
The Statement of Investment Policy guides the Treasurer in how to invest the Districts idle funds. The amount of investment
earnings to be generated as a result of the investing function is based upon the market conditions at the time of investment.
Public Notice Process
Copies of this report are on file and will be included with the entire agenda packet for the June 24, 2024 Board of Directors
regular meeting at District Headquarters and on the Districts website at .www.cmsdca,gov
Alternative Actions
1. Do not adopt Resolution and retain investment function at the Board level
2. Refer the matter back to staff
Attachments
Attachment 1 Resolution Number 2024-994
Attachment 2 Statement of Investment Policy for Fiscal Year 2024-25
Attachment 3 Statement of Investment Policy for Fiscal Year 2024-25 (redline version)
File Attachments
Attachment 1 - Investment Resolution No 2024-994.pdf (65 KB)
Attachment 2 - Statement of Investment Policy for FY 2024-25.docx (68 KB)
Attachment 3 - Statement of Investment Policy for FY 2024-25 (Redline).docx (68 KB)
I. LOCAL MEETINGS: In accordance with AB 1234 (Gov.
Code 53232.3), a report is required to be given by a Director
for any meeting for which expense reimbursement of any
kind is provided. Note: For meetings for which the per diem
compensation is sought, the Operations Code provides
that such compensation is authorized for each days
service rendered as a Director at the request of the Board
(not to exceed six days in one month), and certain
meetings are specified as being eligible as set forth in
District Operations Code § 3.01.030.For meetings not so
listed, the Board must approve the service for it to be
eligible for the per day compensation.
Subject :1. Orange County Sanitation District (OCSD) - (Vice
Secretary Ooten)
Meeting :Jun 24, 2024 - Board of Directors Regular Meeting
Access :Public
Type :
I. LOCAL MEETINGS: In accordance with AB 1234 (Gov.
Code 53232.3), a report is required to be given by a Director
for any meeting for which expense reimbursement of any
kind is provided. Note: For meetings for which the per diem
compensation is sought, the Operations Code provides
that such compensation is authorized for each days
service rendered as a Director at the request of the Board
(not to exceed six days in one month), and certain
meetings are specified as being eligible as set forth in
District Operations Code § 3.01.030.For meetings not so
listed, the Board must approve the service for it to be
eligible for the per day compensation.
Subject :2. Santa Ana River Flood Protection Agency
(SARFPA) - (Secretary Perry)
Meeting :Jun 24, 2024 - Board of Directors Regular Meeting
Access :Public
Type :
I. LOCAL MEETINGS: In accordance with AB 1234 (Gov.
Code 53232.3), a report is required to be given by a Director
for any meeting for which expense reimbursement of any
kind is provided. Note: For meetings for which the per diem
compensation is sought, the Operations Code provides
that such compensation is authorized for each days
service rendered as a Director at the request of the Board
(not to exceed six days in one month), and certain
meetings are specified as being eligible as set forth in
District Operations Code § 3.01.030.For meetings not so
listed, the Board must approve the service for it to be
eligible for the per day compensation.
Subject :3. Independent Special Districts of Orange County
(ISDOC) - (Vice President Schafer)
Meeting :Jun 24, 2024 - Board of Directors Regular Meeting
Access :Public
Type :
I. LOCAL MEETINGS: In accordance with AB 1234 (Gov.
Code 53232.3), a report is required to be given by a Director
for any meeting for which expense reimbursement of any
kind is provided. Note: For meetings for which the per diem
compensation is sought, the Operations Code provides
that such compensation is authorized for each days
service rendered as a Director at the request of the Board
(not to exceed six days in one month), and certain
meetings are specified as being eligible as set forth in
District Operations Code § 3.01.030.For meetings not so
listed, the Board must approve the service for it to be
eligible for the per day compensation.
Subject :4. California Special Districts Association (CSDA) -
(Vice President Schafer)
Meeting :Jun 24, 2024 - Board of Directors Regular Meeting
Access :Public
Type :
I. LOCAL MEETINGS: In accordance with AB 1234 (Gov.
Code 53232.3), a report is required to be given by a Director
for any meeting for which expense reimbursement of any
kind is provided. Note: For meetings for which the per diem
compensation is sought, the Operations Code provides
that such compensation is authorized for each days
service rendered as a Director at the request of the Board
(not to exceed six days in one month), and certain
meetings are specified as being eligible as set forth in
District Operations Code § 3.01.030.For meetings not so
listed, the Board must approve the service for it to be
eligible for the per day compensation.
Subject :5. Special District Risk Management Authority
(SDRMA) - (President Scheafer)
Meeting :Jun 24, 2024 - Board of Directors Regular Meeting
Access :Public
Type :
I. LOCAL MEETINGS: In accordance with AB 1234 (Gov.
Code 53232.3), a report is required to be given by a Director
for any meeting for which expense reimbursement of any
kind is provided. Note: For meetings for which the per diem
compensation is sought, the Operations Code provides
that such compensation is authorized for each days
service rendered as a Director at the request of the Board
(not to exceed six days in one month), and certain
meetings are specified as being eligible as set forth in
District Operations Code § 3.01.030.For meetings not so
listed, the Board must approve the service for it to be
eligible for the per day compensation.
Subject :6. Other Meetings Qualifying for Reimbursement under
CMSD Ordinance No. 55, Operations Code Section
3.01.030
Meeting :Jun 24, 2024 - Board of Directors Regular Meeting
Access :Public
Type :
L. ORAL COMMUNICATIONS AND DIRECTOR COMMENTS
Subject :1. Oral Communications and Director
Comments
Meeting :Jun 24, 2024 - Board of Directors Regular
Meeting
Access :Public
Type :Discussion
O. CLOSING ITEMS
Subject :1. Adjourn
Meeting :Jun 24, 2024 - Board of Directors Regular
Meeting
Access :Public
Type :Procedural
Public Content
The next regular meeting of the Costa Mesa Sanitary District Board of Directors will be held at 4:30 p.m. on Monday, July 22,
2024 in the District's Boardroom, located at 290 Paularino Avenue, Costa Mesa, CA 92626.