2024_05_28_boardTuesday, May 28, 2024
Board of Directors Regular Meeting
Time: 4:30 p.m.
Location: Costa Mesa Sanitary District - 290 Paularino Ave., Costa Mesa, CA 92626
***
The livestream of the meeting can be viewed by clicking the "Video" icon on this page (which will be
made available at the start of the meeting) or by visiting www.youtube.com/CostaMesaSanitary.
***
To participate in the meeting by computer:
1. Copy and paste the following into your browser - https://us02web.zoom.us/join
2. Enter the Meeting ID number - 850 1825 3471
3. Click "Join."
***
To join the meeting with a mobile device:
1. Download the Zoom app at the Google Play Store (for Android devices) or the App Store (for Apple
devices)
2. Open the Zoom app. Select "Join a Meeting."
3. Enter Zoom Meeting ID. Select "Join Meeting."
***
To join the meeting by phone:
1. Call 1-669-900-6833.
2. You will be asked to enter the Meeting ID number. Dial 850 1825 3471#
3. Lastly, you will be asked to enter your Participant ID. Press the # symbol again to bypass this step.
***
Public Comments: Members of the public can submit any comments in real time during the meeting or
prior to the meeting in writing for the Board of Directors' consideration by sending them to the District
Clerk, Noelani Middenway, at nmiddenway@cmsdca.gov. Those comments will be made part of the
official public record of the meeting.
***
Obtaining Agenda Materials: The public is entitled to copies of all documents that are made part of the
agenda packet. If any document or other writing pertaining to an agenda item is distributed to all or a
majority of the Board after the packet is prepared, a copy of that writing may be obtained from the District
Clerk's Office.
***
In Compliance with ADA: Contact District Clerk, Noelani Middenway, at (949) 645-8400, 48 hours prior to
meeting if assistance is needed (28 CFR 35.102.35.104 ADA Title II).
A. OPENING ITEMS
Subject :1. Call to Order - President Scheafer
Meeting :May 28, 2024 - Board of Directors Regular
Meeting
Access :Public
Type :Procedural
A. OPENING ITEMS
Subject :2. Pledge of Allegiance - President Scheafer
Meeting :May 28, 2024 - Board of Directors Regular
Meeting
Access :Public
Type :Procedural
A. OPENING ITEMS
Subject :3. Invocation - Vice President Schafer
Meeting :May 28, 2024 - Board of Directors Regular
Meeting
Access :Public
Type :Procedural
A. OPENING ITEMS
Subject :4. Roll Call - (If absences occur, consider whether to deem
those absences excused based on facts presented for the
absence such determination shall be the permission
required by law.)
Meeting :May 28, 2024 - Board of Directors Regular Meeting
Access :Public
Type :Procedural
Public Content
Michael Scheafer, President
Arlene Schafer, Vice President
Arthur Perry, Secretary
Robert Ooten, Vice Secretary
Brett Eckles, Director
A. OPENING ITEMS
Subject :5. Announcement of Late Communications - Unless
directed otherwise by the Board of Directors, all actions
shall be based on/memorialized by the latest document
submitted as a late communication.
Meeting :May 28, 2024 - Board of Directors Regular Meeting
Access :Public
Type :Procedural
A. OPENING ITEMS
Subject :6. Ceremonial Matters and Presentations
Meeting :May 28, 2024 - Board of Directors Regular
Meeting
Access :Public
Type :Procedural
B. PUBLIC COMMENTS - This time has been set aside for
persons in the audience to make comments on items within
the subject matter jurisdiction of the Costa Mesa Sanitary
District that are not listed on this agenda. Members of the
public will have the opportunity to address the Board of
Directors about all other items on this agenda at the time
those items are considered. Under the provisions of the
Brown Act, the Board of Directors is prohibited from taking
action on oral requests but may refer the matter to staff or
to a subsequent meeting. The Board of Directors will
respond after public comment has been received. Please
state your name. Each speaker will be limited to four (4)
continuous minutes.
Subject :1. Public Comments
Meeting :May 28, 2024 - Board of Directors Regular
Meeting
Access :Public
Type :Procedural
C. CONSENT CALENDAR - All matters listed on the
consent calendar are considered to be routine and may be
acted upon by one motion after public comment has been
received. Only Board of Directors may pull an item for
discussion. Reading of resolutions is waived and they will
be adopted and numbered. Now is the time for those in the
audience who wish to speak to items listed on the consent
calendar. Each speaker will be limited to four (4)
continuous minutes of comment on the consent calendar
as a whole.
Subject :1. Approve Consent Calendar
Meeting :May 28, 2024 - Board of Directors Regular
Meeting
Access :Public
Type :Action (Consent)
Recommended Action :That the Board of Directors approve the Consent
Calendar as presented.
Consent
All matters listed on the consent calendar are considered to be routine and may be acted upon by one
motion after public comment has been received. Only Board of Directors may pull an item for discussion.
Reading of resolutions is waived and they will be adopted and numbered. Now is the time for those in the
audience who wish to speak to items listed on the consent calendar. Each speaker will be limited to four
(4) continuous minutes of comment on the consent calendar as a whole.
C. CONSENT CALENDAR - All matters listed on the
consent calendar are considered to be routine and may be
acted upon by one motion after public comment has been
received. Only Board of Directors may pull an item for
discussion. Reading of resolutions is waived and they will
be adopted and numbered. Now is the time for those in the
audience who wish to speak to items listed on the consent
calendar. Each speaker will be limited to four (4)
continuous minutes of comment on the consent calendar
as a whole.
Subject :2. Approve the Board of Directors Study Session
Minutes of April 9, 2024
Meeting :May 28, 2024 - Board of Directors Regular Meeting
Access :Public
Type :Action (Consent), Minutes
Recommended Action :That the Board of Directors approve the meeting
minutes as presented.
Minutes :View Minutes for Apr 9, 2024 - Board of Directors
Study Session
Public Content
To: Board of Directors
Via: Scott Carroll, General Manager
From: Gina Terraneo, Management Analyst II
Date: May 28, 2024
Subject: Approve the Board of Directors Study Session Minutes of April 9, 2024
Summary
The recorded minutes of theApril 9, 2024 Board of Directors Study Session are hereby submitted to the Board of Directors for
review and approval.
Analysis
Attached to the staff report are the minutes for the Board of Directors Study Session onApril 9, 2024.
Staff Recommendation
That the Board of Directors approve the meeting minutes as presented.
Legal Review
Not applicable.
Environmental Review
Consideration of public meeting minutesis an administrative matter and is exempt from the requirements of the California
Environmental Quality Act (CEQA) (Public Resources Code Section 21000 et. seq.). Section 15300.4 of CEQA allows an agency
while establishing its own procedures to list those specific activities which fall within each of the exempt classes, and the District
has adopted CEQA Guidelines and Implementing Procedures that state on page 6 Projects does not include . C. Continuing
administrative or maintenance activities.
Financial Review
Not applicable.
Public Notice Process
Copies of this report are on file and will be included in the complete agenda packet for the May 28, 2024Board of Directors
Regular Meeting at District Headquarters and posted on the Districts website.
Alternative Actions
1. Do not approve the meeting minutes as presented.
2. Direct staff to report back with more information.
File Attachments
minutes_2024_04_09_ss.pdf (194 KB)
Consent
All matters listed on the consent calendar are considered to be routine and may be acted upon by one
motion after public comment has been received. Only Board of Directors may pull an item for discussion.
Reading of resolutions is waived and they will be adopted and numbered. Now is the time for those in the
audience who wish to speak to items listed on the consent calendar. Each speaker will be limited to four
(4) continuous minutes of comment on the consent calendar as a whole.
C. CONSENT CALENDAR - All matters listed on the
consent calendar are considered to be routine and may be
acted upon by one motion after public comment has been
received. Only Board of Directors may pull an item for
discussion. Reading of resolutions is waived and they will
be adopted and numbered. Now is the time for those in the
audience who wish to speak to items listed on the consent
calendar. Each speaker will be limited to four (4)
continuous minutes of comment on the consent calendar
as a whole.
Subject :3. Approve the Board of Directors Special Meeting
Minutes of April 16, 2024
Meeting :May 28, 2024 - Board of Directors Regular Meeting
Access :Public
Type :Action (Consent), Minutes
Recommended Action :That the Board of Directors approve the meeting
minutes as presented.
Minutes :View Minutes for Apr 16, 2024 - Special Board of
Directors Meeting
Public Content
To: Board of Directors
Via: Scott Carroll, General Manager
From: Gina Terraneo, Management Analyst II
Date: May 28, 2024
Subject:Approve the Board of Directors Special Meeting Minutes ofApril 16, 2024
Summary
The recorded minutes of the April 16, 2024 Board of Directors Special Meetingare hereby submitted to the Board of Directors for
review and approval.
Analysis
Attached to the staff report are the minutes for the Board of Directors Special Meeting onApril 16, 2024.
Staff Recommendation
That the Board of Directors approve the meeting minutes as presented.
Legal Review
Not applicable.
Environmental Review
Consideration of public meeting minutesis an administrative matter and is exempt from the requirements of the California
Environmental Quality Act (CEQA) (Public Resources Code Section 21000 et. seq.). Section 15300.4 of CEQA allows an agency
while establishing its own procedures to list those specific activities which fall within each of the exempt classes, and the District
has adopted CEQA Guidelines and Implementing Procedures that state on page 6 Projects does not include . C. Continuing
administrative or maintenance activities.
Financial Review
Not applicable.
Public Notice Process
Copies of this report are on file and will be included in the complete agenda packet for the May 28, 2024 Board of Directors
Regular Meeting at District Headquarters and posted on the Districts website.
Alternative Actions
1. Do not approve the meeting minutes as presented.
2. Direct staff to report back with more information.
File Attachments
minutes_2024_04_16_sm.pdf (187 KB)
Consent
All matters listed on the consent calendar are considered to be routine and may be acted upon by one
motion after public comment has been received. Only Board of Directors may pull an item for discussion.
Reading of resolutions is waived and they will be adopted and numbered. Now is the time for those in the
audience who wish to speak to items listed on the consent calendar. Each speaker will be limited to four
(4) continuous minutes of comment on the consent calendar as a whole.
C. CONSENT CALENDAR - All matters listed on the
consent calendar are considered to be routine and may be
acted upon by one motion after public comment has been
received. Only Board of Directors may pull an item for
discussion. Reading of resolutions is waived and they will
be adopted and numbered. Now is the time for those in the
audience who wish to speak to items listed on the consent
calendar. Each speaker will be limited to four (4)
continuous minutes of comment on the consent calendar
as a whole.
Subject :4. Approve the Board of Directors Regular Meeting
Minutes of April 22, 2024
Meeting :May 28, 2024 - Board of Directors Regular Meeting
Access :Public
Type :Action (Consent), Minutes
Recommended Action :That the Board of Directors approve the meeting
minutes as presented.
Minutes :View Minutes for Apr 22, 2024 - Board of Directors
Regular Meeting
Public Content
To: Board of Directors
Via: Scott Carroll, General Manager
From: Gina Terraneo, Management Analyst II
Date: May 28, 2024
Subject: Approve the Board of Directors Regular Meeting Minutes ofApril 22, 2024
Summary
The recorded minutes of the April 22, 2024 Board of Directors Regular Meetingare hereby submitted to the Board of Directors for
review and approval.
Staff Recommendation
That the Board of Directors approve the meeting minutes as presented.
Analysis
Attached to the staff report are the minutes for the Board of Directors Regular Meeting onApril 22, 2024.
Legal Review
Not applicable.
Environmental Review
Consideration of public meeting minutesis an administrative matter and is exempt from the requirements of the California
Environmental Quality Act (CEQA) (Public Resources Code Section 21000 et. seq.). Section 15300.4 of CEQA allows an agency
while establishing its own procedures to list those specific activities which fall within each of the exempt classes, and the District
has adopted CEQA Guidelines and Implementing Procedures that state on page 6 Projects does not include . C. Continuing
administrative or maintenance activities.
Financial Review
Not applicable.
Public Notice Process
Copies of this report are on file and will be included in the complete agenda packet for the May 28, 2024Board of Directors
Regular Meeting at District Headquarters and posted on the Districts website.
Alternative Actions
1. Do not approve the meeting minutes as presented.
2. Direct staff to report back with more information.
File Attachments
minutes_2024_04_22_rm.pdf (130 KB)
Consent
All matters listed on the consent calendar are considered to be routine and may be acted upon by one
motion after public comment has been received. Only Board of Directors may pull an item for discussion.
Reading of resolutions is waived and they will be adopted and numbered. Now is the time for those in the
audience who wish to speak to items listed on the consent calendar. Each speaker will be limited to four
(4) continuous minutes of comment on the consent calendar as a whole.
C. CONSENT CALENDAR - All matters listed on the
consent calendar are considered to be routine and may be
acted upon by one motion after public comment has been
received. Only Board of Directors may pull an item for
discussion. Reading of resolutions is waived and they will
be adopted and numbered. Now is the time for those in the
audience who wish to speak to items listed on the consent
calendar. Each speaker will be limited to four (4)
continuous minutes of comment on the consent calendar
as a whole.
Subject :5. Adopt Warrant Resolution No. CMSD 2024-11
Approving District Warrant Registers
Meeting :May 28, 2024 - Board of Directors Regular Meeting
Access :Public
Type :Action (Consent)
Budgeted :Yes
Recommended Action :That the Board of Directors adopt Warrant Resolution No.
CMSD 2024-11 approving District warrants for the month
of April in the amount of $1,062,183.96.
Public Content
To: Board of Directors
Via: Scott Carroll, General Manager
From: Sean Phan, Associate Accountant
Date: May 28, 2024
Subject: Adopt Warrant Resolution No. CMSD 2024-11 Approving District Warrant Registers
Summary
Attached is the Warrant Resolution, which ratifies the payment of certain claims and demands and specifies the funds from
which they were paid.
Recommendation
That the Board of Directors adopt Warrant Resolution No. CMSD 2024-11 approving District warrants for the month of April in
the amount of $1,062,183.96.
Analysis
Attached is theWarrant Resolution, which ratifies the payment of certain claims and demands and specifies the funds from which
they were paid.
Legal Review
Not Applicable.
Environmental Review
Subject activity is exempt from the requirements of the California Environmental Quality Act (CEQA) (Public Resources Code
Section 21000 et. seq.). Section 15300.4 of CEQA allows an agency while establishing its own procedures "to list those specific
activities whichfall within each of the exempt classes", and the District has adopted "CEQA Guidelines and Implementing
Procedures" that state onpage 6 "Projects" does not include .... C. Continuing administrative or maintenance activities."
Financial Review
Sufficient funds are available in the adopted budget.
Public Notice Process
Copies of this report are on file and will be included with the complete agenda packet for the May 28, 2024 Board of Directors
Regular meeting at District Headquarters and posted on the District's websitewww.cmsdca.gov.
Alternative Actions
Refer item back to staff with further instructions.
File Attachments
WARRANT RESO 2024-11.pdf (213 KB)
Consent
All matters listed on the consent calendar are considered to be routine and may be acted upon by one
motion after public comment has been received. Only Board of Directors may pull an item for discussion.
Reading of resolutions is waived and they will be adopted and numbered. Now is the time for those in the
audience who wish to speak to items listed on the consent calendar. Each speaker will be limited to four
(4) continuous minutes of comment on the consent calendar as a whole.
C. CONSENT CALENDAR - All matters listed on the
consent calendar are considered to be routine and may be
acted upon by one motion after public comment has been
received. Only Board of Directors may pull an item for
discussion. Reading of resolutions is waived and they will
be adopted and numbered. Now is the time for those in the
audience who wish to speak to items listed on the consent
calendar. Each speaker will be limited to four (4)
continuous minutes of comment on the consent calendar
as a whole.
Subject :6. Approve the Directors' Compensation and
Reimbursement of Expenses
Meeting :May 28, 2024 - Board of Directors Regular Meeting
Access :Public
Type :Action (Consent)
Recommended Action :That the Board of Directors approve the compensation
and reimbursement of expenses as presented.
Public Content
To: Board of Directors
Via: Scott Carroll, General Manager
From: Noelani Middenway, District Clerk/Public Information Officer
Date: May 28, 2024
Subject:Directors' Compensation and Reimbursement of Expenses
Summary
The Directors' Compensation and Reimbursement of Expensesare hereby submitted to the Board of Directors for review and
approval.
Analysis
Attached to the staff report are the Directors' Compensation and Reimbursement of Expenses.
Staff Recommendation
That the Board of Directors approve the compensation and reimbursement of expenses as presented.
Legal Review
Not applicable.
Environmental Review
Consideration of the compensation and reimbursement of expensesis an administrative matter and is exempt from the
requirements of the California Environmental Quality Act (CEQA) (Public Resources Code Section 21000 et. seq.). Section
15300.4 of CEQA allows an agency while establishing its own procedures to list those specific activities which fall within each of
the exempt classes, and the District has adopted CEQA Guidelines and Implementing Procedures that state on page 6. "Projects
does not include . C. Continuing administrative or maintenance activities.
Financial Review
Not applicable.
Public Notice Process
Copies of this report are on file and will be included in the complete agenda packet for the May 28, 2024 Board of Directors
Regular Meeting at District Headquarters and posted on the Districts website.
Alternative Actions
1. Do not approve the compensation and reimbursement of expenses as presented.
2. Direct staff to report back with more information.
File Attachments
payroll.pdf (200 KB)
board-ap.pdf (48 KB)
Consent
All matters listed on the consent calendar are considered to be routine and may be acted upon by one
motion after public comment has been received. Only Board of Directors may pull an item for discussion.
Reading of resolutions is waived and they will be adopted and numbered. Now is the time for those in the
audience who wish to speak to items listed on the consent calendar. Each speaker will be limited to four
(4) continuous minutes of comment on the consent calendar as a whole.
C. CONSENT CALENDAR - All matters listed on the
consent calendar are considered to be routine and may be
acted upon by one motion after public comment has been
received. Only Board of Directors may pull an item for
discussion. Reading of resolutions is waived and they will
be adopted and numbered. Now is the time for those in the
audience who wish to speak to items listed on the consent
calendar. Each speaker will be limited to four (4)
continuous minutes of comment on the consent calendar
as a whole.
Subject :7. Approve Payroll Transparency Disclosure for
April 2024
Meeting :May 28, 2024 - Board of Directors Regular
Meeting
Access :Public
Type :Action (Consent)
Fiscal Impact :Yes
Budgeted :Yes
Recommended Action :That the Board of Directors approve and file
the report.
Public Content
To: Board of Directors
Via: Scott Carroll, General Manager
From: Sean Phan, Associate Accountant
Date: May 28, 2024
Subject: Approve Payroll Transparency Disclosure for April 2024
Summary
Attached is the Payroll General Ledger Distribution Report summarizing each payroll during the month.
Recommendation
That the Board of Directors approve and file the report.
Analysis
Attached is the Payroll General Ledger Distribution Report summarizing each payroll during the month.
Legal Review
Not Applicable.
Environmental Review
Subject activity is exempt from the requirements of the California Environmental Quality Act (CEQA) (Public Resources Code
Section 21000 et. seq.). Section 15300.4 of CEQA allows an agency while establishing its own procedures "to list those specific
activities whichfall within each of the exempt classes", and the District has adopted "CEQA Guidelines and Implementing
Procedures" that state onpage 6 "Projects" does not include .... C. Continuing administrative or maintenance activities."
Financial Review
Sufficient funds are available in the adopted budget.
Public Notice Process
Copies of this report are on file and will be included with the complete agenda packet for the May 28, 2024 Board of Directors
Regular meeting at District Headquarters and posted on the District's website www.cmsdca.gov.
Alternative Actions
Refer item back to staff with further instructions.
File Attachments
Payroll Transparency Disclosure April 2024.pdf (195 KB)
Consent
All matters listed on the consent calendar are considered to be routine and may be acted upon by one
motion after public comment has been received. Only Board of Directors may pull an item for discussion.
Reading of resolutions is waived and they will be adopted and numbered. Now is the time for those in the
audience who wish to speak to items listed on the consent calendar. Each speaker will be limited to four
(4) continuous minutes of comment on the consent calendar as a whole.
C. CONSENT CALENDAR - All matters listed on the
consent calendar are considered to be routine and may be
acted upon by one motion after public comment has been
received. Only Board of Directors may pull an item for
discussion. Reading of resolutions is waived and they will
be adopted and numbered. Now is the time for those in the
audience who wish to speak to items listed on the consent
calendar. Each speaker will be limited to four (4)
continuous minutes of comment on the consent calendar
as a whole.
Subject :8. Approve the Occupancy Count of 23,122 and Direct Staff
to Prepare a Warrant to CR&R Environmental Services for
$258,651.94 in the May 2024 Warrant Register for April
2024 Solid Waste Collection Services
Meeting :May 28, 2024 - Board of Directors Regular Meeting
Access :Public
Type :Action (Consent)
Recommended Action :That the Board of Directors:
1. Approve the occupancy count of 23,122: and
2. Direct staff to prepare a warrant to CR&R
Environmental Services for $258,651.94 in the May 2024
warrant register for April 2024 solid waste collection
services.
Public Content
To: Board of Directors
Via: Scott Carroll, General Manager
From: Marissa Pereyda, Management Analyst II
Date: May 28, 2024
Subject: Approve the Occupancy Count of 23,122 and Direct Staff to Prepare a Warrant to CR&R Environmental
Services for $258,651.94 in the May 2024 Warrant Register for April 2024 Solid Waste Collection Services
Summary
The District's monthly payment to CR&R Environmental Services (CR&R) for solid waste collection services is calculated by
multiplying the set occupancy rate by the occupancy count, approved each month by the Board of Directors. The current
occupancy rate is $11.1864 and the April 2024 occupancy count presented to the Board of Directors is 23,122, for a total
payment of $258,651.94.
Recommendation
That the Board of Directors:
1. Approve the Occupancy Count of 23,122; and
2. Direct staff to prepare a warrant to CR&R Environmental Services for $258,651.94 in the May 2024 warrant register for April
2024 solid waste collection services.
Analysis
The occupancy count is the number of active units in the District's jurisdiction receiving solid waste collection services. The
occupancy rate approved by the Board of Directors on August 21, 2023, effective July 1, 2023, is $11.1864. The District pays
CR&R $11.1864 per occupant, per month for solid waste collection services. The occupancy count is increased or decreased
monthly for new residential developments and demolitions.
As of April 30, 2024, the District's occupancy count was 23,122 with nine (9) new accounts added since the last billing period.
The occupancy count approved by the Board of Directors for March 2024 was 23,113.
The District's payment to CR&R is calculated by multiplying the occupancy count by the occupancy rate. The payment
calculation for April 2024 is included below.
Occupancy Count X Occupancy Rate =Payment to CR&R
23,122 $11.1864 $258,651.94
District staff will continue to track the number of new and removed service addresses.
Legal Review
Not applicable.
Environmental Review
Consideration of the occupancy count is an administrative matter and is exempt from the requirements of the California
Environmental Quality Act (CEQA) (Public Resources Code Section 21000 et. seq.). Section 15300.4 of CEQA allows an agency
while establishing its own procedures "to list those specific activities which fall within in each of the exempt classes," and the
District has adopted "CEQA Guidelines and Implementing Procedures" that state on page 6 "Projects" does not include... C.
Continuing administration or maintenance activities.
Financial Review
Sufficient funds are available in the adopted FY 2023-24 budget.
Public Notice Process
Copies of this report are on file and will be included with the complete agenda packet for the May 28, 2024, Board of Directors
Meeting held at 290 Paularino Avenue and posted on the District's website at www.cmsdca.gov.
Alternative Actions
Refer item back to staff with further instructions.
File Attachments
Occupancy_Report_April_2024.pdf (131 KB)
Consent
All matters listed on the consent calendar are considered to be routine and may be acted upon by one
motion after public comment has been received. Only Board of Directors may pull an item for discussion.
Reading of resolutions is waived and they will be adopted and numbered. Now is the time for those in the
audience who wish to speak to items listed on the consent calendar. Each speaker will be limited to four
(4) continuous minutes of comment on the consent calendar as a whole.
C. CONSENT CALENDAR - All matters listed on the
consent calendar are considered to be routine and may be
acted upon by one motion after public comment has been
received. Only Board of Directors may pull an item for
discussion. Reading of resolutions is waived and they will
be adopted and numbered. Now is the time for those in the
audience who wish to speak to items listed on the consent
calendar. Each speaker will be limited to four (4)
continuous minutes of comment on the consent calendar
as a whole.
Subject :9. Approve the Preparation of a Warrant to CR Transfer
for $211,736.80 in the May 2024 Warrant Register for
April 2024 Recycling and Disposal Services
Meeting :May 28, 2024 - Board of Directors Regular Meeting
Access :Public
Type :Action (Consent)
Recommended Action :That the Board of Directors approve the preparation of a
warrant to CR Transfer for $211,736.80 in the May 2024
warrant register for April 2024 recycling and disposal
services.
Public Content
To: Board of Directors
Via: Scott Carroll, General Manager
From: Marissa Pereyda, Management Analyst II
Date: May 28, 2024
Subject: Approve the Preparation of a Warrant to CR Transfer for $211,736.80 in the May 2024 Warrant Register for April
2024 Recycling and Disposal Services
Summary
The District pays CR Transfer monthly for the sorting of recyclables from mixed waste and landfill disposal of the remaining
waste. With the implementation of the Organics Recycling Program adopted by the Board, this payment also includes the
diversion of organic waste to an anaerobic digestion facility to be recycled into renewable natural gas to fuel the solid waste
collection trucks or to be processed into compost.
Recommendation
That the Board of Directors approve the preparation of a warrant to CR Transfer for $211,736.80 in the May 2024 warrant
register for April 2024 recycling and disposal services.
Analysis
The following chart outlines the total tonnage and payments due for residential and organic waste collection in Costa Mesa and
Newport Beach during April 2024. The tonnage rates approved by the Board of Directors on August 21, 2023, effective July 1,
2023, is $59.35 per ton for mixed waste recycling and disposal and $81.66 per ton for organics recycling.
Type of Waste Invoice No.Tonnage Rate Amount Billed
Residential Waste - Newport Beach 45587 64.00 $59.35 $3,798.41*
Residential Waste - Costa Mesa 45586 2,287.83 $59.35 $135,782.75*
Total Residential Waste 2,351.83 $139,581.16
Organics Recycling 45621 883.61 $81.66 $72,155.64*
Total Organics 883.61 $72,155.64
Grand Total 3,235.44 $211,736.80
*Due to weight ticket calculation rounding, some invoice totals may be off by a few cents.
Legal Review
Not applicable.
Environmental Review
Consideration of the CR Transfer warrant is an administrative matter and is exempt from the requirements of the California
Environmental Quality Act (CEQA) (Public Resources Code Section 21000 et. seq.). Section 15300.4 of CEQA allows an agency
while establishing its own procedures "to list those specific activities which fall within each of the exempt classes," and the
District has adopted "CEQA Guidelines and Implementing Procedures" that state on page 6 "Projects" does not include... C.
Continuing administrative or maintenance activities.
Financial Review
Sufficient funds are available in the adopted FY 2023-24 budget.
Public Notice Process
Copies of this report are on file and will be included with the complete agenda packet for the May 28, 2024, Board of Directors
Meeting held at 290 Paularino Avenue and posted on the District's website at www.cmsdca.gov.
Alternative Actions
Refer item back to staff with further instructions.
Consent
All matters listed on the consent calendar are considered to be routine and may be acted upon by one
motion after public comment has been received. Only Board of Directors may pull an item for discussion.
Reading of resolutions is waived and they will be adopted and numbered. Now is the time for those in the
audience who wish to speak to items listed on the consent calendar. Each speaker will be limited to four
(4) continuous minutes of comment on the consent calendar as a whole.
C. CONSENT CALENDAR - All matters listed on the
consent calendar are considered to be routine and may be
acted upon by one motion after public comment has been
received. Only Board of Directors may pull an item for
discussion. Reading of resolutions is waived and they will
be adopted and numbered. Now is the time for those in the
audience who wish to speak to items listed on the consent
calendar. Each speaker will be limited to four (4)
continuous minutes of comment on the consent calendar
as a whole.
Subject :10. Receive and File April 2024 Organics
Tonnage Report
Meeting :May 28, 2024 - Board of Directors Regular
Meeting
Access :Public
Type :Action (Consent)
Recommended Action :That the Board of Directors receive and file
this report.
Public Content
To: Board of Directors
Via: Scott Carroll, General Manager
From: Marissa Pereyda, Management Analyst II
Date: May 28, 2024
Subject: Receive and File April 2024 Organics Tonnage Report
Summary
In April 2024, CR&R collected 883.61 tons of organic waste and recycled 842.92 tons of organic waste.
Recommendation
That the Board of Directors receive and file this report.
Analysis
The chart below outlines the total organic waste tonnage collected from the organics program and the tons recycled and
landfilled. A graph depicting the total tonnage of organic waste collected during each month of the last five fiscal years is
attached to this report.
Fiscal Year 2023-24 Organics
Month Recycled Landfilled Total Collected
July 748.19 36.11 784.30
August 1003.96 48.46 1052.42
September 849.10 40.98 890.08
October 687.75 33.20 720.95
November 705.95 34.07 740.02
December 633.52 30.58 664.10
January 682.03 32.92 714.95
February 642.96 31.03 673.99
March 760.76 36.72 797.48
April 842.92 40.69 883.61
May
June
Legal Review
Not applicable.
Environmental Review
Consideration of the Organics Tonnage Report is an administrative matter and is exempt from the requirements of the California
Environmental Quality Act (CEQA) (Public Resources Code Section 21000 et. seq.). Section 15300.4 of CEQA allows an agency
while establishing its own procedures "to list those specific activities which fall within each of the exempt classes," and the
District has adopted "CEQA Guidelines and Implementing Procedures" that state on page 6 "Projects" does not include... C.
Continuing administrative or maintenance activities.
Financial Review
Not applicable.
Public Notice Process
Copies of this report are on file and will be included with the complete agenda packet for the May 28, 2024, Board of Directors
Regular Meeting held at 290 Paularino Avenue and posted on the District's website at www.cmsdca.gov.
Alternative Actions
Refer item back to staff with further instructions.
File Attachments
Organics_Tonnage_April_2024.pdf (84 KB)
Consent
All matters listed on the consent calendar are considered to be routine and may be acted upon by one
motion after public comment has been received. Only Board of Directors may pull an item for discussion.
Reading of resolutions is waived and they will be adopted and numbered. Now is the time for those in the
audience who wish to speak to items listed on the consent calendar. Each speaker will be limited to four
(4) continuous minutes of comment on the consent calendar as a whole.
C. CONSENT CALENDAR - All matters listed on the
consent calendar are considered to be routine and may be
acted upon by one motion after public comment has been
received. Only Board of Directors may pull an item for
discussion. Reading of resolutions is waived and they will
be adopted and numbered. Now is the time for those in the
audience who wish to speak to items listed on the consent
calendar. Each speaker will be limited to four (4)
continuous minutes of comment on the consent calendar
as a whole.
Subject :11. Investment Report for the Month of
March 2024
Meeting :May 28, 2024 - Board of Directors Regular
Meeting
Access :Public
Type :Action (Consent)
Recommended Action :That the Board of Directors approve the Investment
Report for the month of March 2024.
Goals :8.0 Finance
Public Content
To: Board of Directors
From: Marc Davis, District Treasurer
Date: May 28, 2024
Subject: Approve the Investment Report for the Month of March 2024
Summary
Attached is the Investment Report for the month of March 2024. As required by the District's Statement of Investment Policy, the
Investment Report delineates all investment activity during the month.
Recommendation
That the Board of Directors approve the Investment Report for the month of March 2024.
Analysis
This report lists the types of securities held in the District's portfolio, the institutions from which the securities were purchased,
maturity dates and interest rates as of March 31, 2024. The District's investments are in compliance with the Statement of
Investment Policy adopted by the Board at the June 26, 2023 regular meeting, as well as the California Government Code. The
market values in this report were provided by our third party custodian, Pershing, LLC, except for the Local Agency Investment
Fund (LAIF). The market value of LAIF was provided by the State Treasurer's Office. It does not represent the value of the
underlying securities within the pool, but rather the par or cost amount, which is the amount the District is entitled to withdraw.
This reporting practice is consistent with industry standard practices for similar funds.
The weighted average stated rate of return (current yield) for the District's investment portfolio as of March 31, 2024, was
2.637%. The yield to maturity of the portfolio was 2.637%. The District's weighted average interest rate was 160 basis points
(1.595%) below the LAIF average monthly rate of 4.232% for the month of March 31, 2024. The weighted average number of
days to maturity for the District's total portfolio was 480 days (1.37 years). The duration of the underlying securities in LAIF as of
March 31, 2024 was 225 days.
The District's investment portfolio is in compliance with its liquidity limitations, which requires that a minimum of 20.00% of the
portfolio must mature within one year. The percentage of the portfolio maturing in one year or less as of March 31, 2024 was
36.30%. The District has adequate cash reserves necessary to meet its obligations for the next six months.
A majority of the District's cash and investments is reserved or set aside for specific purposes. A description of the various
classifications of the District's cash and investments are as follows:
:Solid Waste Fund
- Equal to 30% of the operations budget of the Solid Waste Fund per Operations CodeOperating Reserve
Section 4.030.020. The Operating Reserve can only be accessed with prior Board approval.
- Equal to 5 months of budgeted operating expenses for the fiscal year toDesignated for Revenue Dry Period
cover the cash deficit during the period in which the District does not receive any of its annual charges from the
County of Orange. The revenue dry period is from June through October.
- Remaining available cash, which is currently used for rate stabilization and payment of organicsUndesignated
recycling costs.
:Wastewater Fund
- Equal to 25% of the operations budget of the Wastewater Fund per Operations CodeOperating Reserve
Section 4.030.020. The Operating Reserve can only be accessed with prior Board approval.
- Set aside for capital improvement projects approved and budgeted by the Board,Reserved for Capital Outlay
but which have not yet been completed.
- Equal to 5 months of budgeted operating expenses for the fiscal year toDesignated for Revenue Dry Period
cover the cash deficit during the period in which the District does not receive any of its annual charges from the
County of Orange. The revenue dry period is from June through October.
- Remaining available cash, which is available to be appropriated by the Board.Undesignated
- Collection of fixture fees which is a restricted revenue source and can only be used for newFacilities Revolving Fund
sewer facilities.
- Accumulation of funds for replacement of vehicles, equipment and computers.Asset Replacement Fund
- Accumulation of funds in accordance with the asset management model for long-termAsset Management Fund
replacement of sewer pipes and related infrastructure.
Legal Review
Legal review is not required.
Environmental Review
Subject activity is exempt from the requirements of the California Environmental Quality Act (CEQA) (Public Resources Code
Section 21000 et. seq.). Section 15300.4 of CEQA allows an agency while establishing its own procedures "to list those specific
activities which fall within each of the exempt classes," and the District has adopted "CEQA Guidelines and Implementing
Procedures" that state on page 6, "Projects" does not include...C. Continuing administrative or maintenance activities.
Financial Review
The portfolio was budgeted to earn an average rate of 1.577% for the year ending June 30, 2024. Through March 31, 2024, the
portfolio has earned a weighted average interest rate of 2.311%.
Public Notice Process
Copies of this report are on file and will be included with the entire agenda packet for the May 28, 2024 Board of Directors
regular meeting at District Headquarters (290 Paularino Avenue) and on the District's website at www.cmsdca.gov.
Alternative Actions
Refer the matter back to staff.
File Attachments
Investment Report - March 2024.pdf (436 KB)
Consent
All matters listed on the consent calendar are considered to be routine and may be acted upon by one
motion after public comment has been received. Only Board of Directors may pull an item for discussion.
Reading of resolutions is waived and they will be adopted and numbered. Now is the time for those in the
audience who wish to speak to items listed on the consent calendar. Each speaker will be limited to four
(4) continuous minutes of comment on the consent calendar as a whole.
C. CONSENT CALENDAR - All matters listed on the
consent calendar are considered to be routine and may be
acted upon by one motion after public comment has been
received. Only Board of Directors may pull an item for
discussion. Reading of resolutions is waived and they will
be adopted and numbered. Now is the time for those in the
audience who wish to speak to items listed on the consent
calendar. Each speaker will be limited to four (4)
continuous minutes of comment on the consent calendar
as a whole.
Subject :12. Receive and File April 2024 Solid Waste
Diversion Report
Meeting :May 28, 2024 - Board of Directors Regular Meeting
Access :Public
Type :Action (Consent)
Recommended Action :That the Board of Directors receive and file
this report.
Public Content
To: Board of Directors
Via: Scott Carroll, General Manager
From: Marissa Pereyda, Management Analyst II
Date: May 28, 2024
Subject: Receive and File April 2024 Solid Waste Diversion Report
Summary
In April 2024, CR&R collected 3,235.44 tons of solid waste and recycled 2,021.34 tons of solid waste.
Recommendation
That the Board of Directors receive and file this report.
Analysis
For the current fiscal year to date, the District's diversion rate is 61.34%. A tonnage summary for the past nineteen fiscal years is
attached to this report.
Legal Review
Not applicable.
Environmental Review
Consideration of the Solid Waste Diversion Report is an administrative matter and is exempt from the requirements of the
California Environmental Quality Act (CEQA) (Public Resources Code Section 21000 et. seq.). Section 15300.4 of CEQA allows
an agency while establishing its own procedures "to list those specific activities which fall within each of the exempt classes," and
the District has adopted "CEQA Guidelines and Implementing Procedures" that state on page 6 "Projects" does not include... C.
Continuing administrative or maintenance activities.
Financial Review
Not applicable.
Public Notice Process
Copies of this report are on file and will be included with the complete agenda packet for the May 28, 2024, Board of Directors
meeting held at 290 Paularino Avenue and posted on the District's website at www.cmsdca.gov.
Alternative Actions
Refer item back to staff with further instructions.
File Attachments
Tonnage_Summary_April_2024.pdf (136 KB)
Consent
All matters listed on the consent calendar are considered to be routine and may be acted upon by one
motion after public comment has been received. Only Board of Directors may pull an item for discussion.
Reading of resolutions is waived and they will be adopted and numbered. Now is the time for those in the
audience who wish to speak to items listed on the consent calendar. Each speaker will be limited to four
(4) continuous minutes of comment on the consent calendar as a whole.
C. CONSENT CALENDAR - All matters listed on the
consent calendar are considered to be routine and may be
acted upon by one motion after public comment has been
received. Only Board of Directors may pull an item for
discussion. Reading of resolutions is waived and they will
be adopted and numbered. Now is the time for those in the
audience who wish to speak to items listed on the consent
calendar. Each speaker will be limited to four (4)
continuous minutes of comment on the consent calendar
as a whole.
Subject :13. Receive and File April 2024 Contracts Signed by
the General Manager
Meeting :May 28, 2024 - Board of Directors Regular Meeting
Access :Public
Type :Action (Consent)
Public Content
To: Board of Directors
From: Scott Carroll, General Manager
Date: May 28, 2024
Subject:Receive and File April 2024 Contracts Signed by the General Manager
Summary
At the January 24, 2019Board of Directors meeting, the Board directed the General Manager to submit a list of contracts he
signed during the previous month.Below are the contracts he signed in the monthsof April 2024.
Recommendation
That the Board of Directors receive and file this report
1.
1.
2.
3.
Analysis
The following contracts/agreements were signed by the general manager in April 2024.
Contracts/Agreements
Annual Subscription to SB 1383 compliance software, CityGreeen Connect.CityGreen Consulting, LLC
Cost: $5,000
sPurchase Order
Minuteman Press Printing and Mailing Solid Waste Rate Prop 218 Notice.Cost: $9,859.53
John Dickens Project 342, Install footing and concrete base for HQ landscape dedication plaque.Cost: $930
Jamison Engineering Fabricate and install 6 of removable handrail on the topmezzanine at the District Yard for safety
purpose.Cost: $2,300
Legal Review
Not Applicable.
Environmental Review
Providing the Board of Directors a monthly list of contracts signed by the General Manager is anadministrative matterthat will not
result in direct or indirect physical changes in the environment and isnot considered a "project".
Financial Review
There is adequate funding in the budget to perform the contract services mentioned above
Public Notice Process
Copies of this report are on file and will be included with the entire agenda packet for the May 28, 2024 Board of Directors
regular meetingat District Headquarters and on District website at.www.cmsdca.gov
Alternative Actions
1. Direct staff to report back with more information.
Consent
All matters listed on the consent calendar are considered to be routine and may be acted upon by one
motion after public comment has been received. Only Board of Directors may pull an item for discussion.
Reading of resolutions is waived and they will be adopted and numbered. Now is the time for those in the
audience who wish to speak to items listed on the consent calendar. Each speaker will be limited to four
(4) continuous minutes of comment on the consent calendar as a whole.
E. GENERAL MANAGER'S REPORTS
Subject :1. Receive and File the Fiscal Year 2023-24 Third
Quarter Budget Review
Meeting :May 28, 2024 - Board of Directors Regular Meeting
Access :Public
Type :Receive and File
Goals :8.3 Finance - Forecast revenues and
expenditures
8.0 Finance
Public Content
To: Board of Directors
Via: Scott Carroll, General Manager
From: Lieu Tran, Sr. Accountant
Date: May 28, 2024
Subject:Receive and File the Fiscal Year 2023-24 Third Quarter Budget Review
Summary
This report serves as a summary of the Districts spending through March 31, 2024 as well as staffs best estimate of projected
balances for the year-ended June 30, 2024.
Recommendation
That the Board of Directors receive and file the Fiscal Year 2023-24 Third Quarter Budget Review.
Analysis
This analysis report uses the Amended Budget, consisting of the adopted budget plus any approved prior year carryover
appropriations, as well as budget adjustments through March 31, 2024.
Solid Waste Fund Expenditure- The Solid Waste fund has an amended budget of $7,418,109.As of March 31, 2024, a
total of 64% of the Solid Waste budget was expended. At this time, staff anticipates a budgetary savings of $138,000 for
the fiscal year, mainly due to savings in Personnel and Maintenance/Operations.
Solid Waste & General Funds Revenue-The total Solid Waste and General Funds revenue budget for FY 2023-24 is
$7,372,900. As of March 31, 2024, the District received $4,886,335.
Wastewater Fund Expenditure- The Wastewater fund has an amended budget of $6,103,978 (excluding capital
improvement projects).As of March 31, 2024, atotal of 59% of the Wastewater Funds operating budget has been
expended. Staff anticipates a budgetary savings of $433,000 due to Personnel and Maintenance/Operations.
Wastewater Fund Revenue-The total Wastewater Fund revenue budget for FY 2023-24 is $8,066,100. As of March 31,
2024, the total Wastewater Fund revenue the District received is $5,288,902.
Capital Improvement Projects (CIP) The Capital Improvement Projects are expected to stay within the allocated budget.
Please refer to the attached report for a more comprehensive analysis.
Legal Review
Not applicable.
Environmental Review
Subject activity is exempt from the requirements of the California Environmental Quality Act (CEQA) (Public Resources Code
Section 21000 et. seq.). Section 15300.4 of CEQA allows an agency while establishing its own procedures to list those specific
activities which fall within each of the exempt classes, and the District has adopted CEQA Guidelines and Implementing
Procedures that state on page 6 Projects does not include . C. Continuing administrative or maintenance activities.
Financial Review
See attached report.
Public Notice Process
Copies of this report are on file and will be included with the entire agenda packet for the May 28, 2024 Board of Directors
regular meeting at District Headquarters and on District website at www.cmsdca.gov.
Alternative Actions
Refer the matter back to staff for additional information.
File Attachments
A-FY2023-24 Third Quarter Budget Analysis.pdf (317 KB)
B - Expenditure Analysis.pdf (420 KB)
E. GENERAL MANAGER'S REPORTS
Subject :2. Approve Auditor Engagement Letter for Fiscal Year
2023-24 Audit
Meeting :May 28, 2024 - Board of Directors Regular Meeting
Access :Public
Type :Action, Receive and File
Budgeted :Yes
Recommended Action :That the Board of Directors Accepts the Auditor
Engagement Letter for Fiscal Year 2023-24 Audit and
Authorize President Scheafer to Sign the Engagement
Letter on behalf of CMSD.
Goals :8.1 Finance - Achieve financial excellence awards
8.0 Finance
Public Content
To: Board of Directors
Via: Scott Carroll, General Manager
From: Kaitlin Tran, Finance Manager
Date: May 28, 2024
Subject:Consider Approving the Auditor Engagement Letter for Fiscal Year 2023-24 Audit.
Summary
In preparation of the start of the June 30, 2024 audit, the auditors have issued an Auditor Engagement Letter (Attachment A)
disclosing their responsibilities under the U.S.andGenerally Accepted Auditing Standards Government Auditing Standards, and
. The preliminary audit will be scheduled by the the State Controller's Minimum Audit Requirements for California Special Districts
end of June and the final audit will be scheduled for early October 2024. The financial statements will be issued towards the end
of the calendar year.
Recommendation
That the Board of Directors Accepts the Auditor Engagement Letter for Fiscal Year 2023-24 Audit and Authorize President
Scheafer to Sign the Engagement Letter on behalf of CMSD.
Analysis
The purpose of the Auditor Engagement Letter is to define the auditors responsibility, as described by professional standards,
which is to express an opinion about whether the financial statements prepared by management with your oversight are fairly
presented, in all material respects, in conformity with the andU.S. Generally Accepted Auditing Standards Government Auditing
The audit of our financial Standards, and the State Controller's Minimum Audit Requirements for California Special Districts.
ed May 1, 2024 (statements does not relieve you or management of your responsibilities as stated in our engagement letter dat
Attachment A).
Legal Review
Not applicable.
Environmental Review
Subject activity is exempt from the requirements of the California Environmental Quality Act (CEQA) (Public Resources Code
Section 21000 et. seq.). Section 15300.4 of CEQA allows an agency while establishing its own procedures to list those specific
activities which fall within each of the exempt classes, and the District has adopted CEQA Guidelines and Implementing
Procedures that state on page 6 Projects does not include . C. Continuing administrative or maintenance activities.
Financial Review
The cost for the fiscal year 2023-24 audit per the contract is which was included in the budget.$15,000
Public Notice Process
Copies of this report are on file and will be included with the complete agenda packet for the May 28, 2024 Board of Directors
Regular meeting at District Headquarters and posted on the Districts website www.cmsdca.gov
Alternative Actions
Refer the matter back to staff for additional information.
File Attachments
Attachment A - 2024 Engagement Letter - N&N, PC.pdf (312 KB)
E. GENERAL MANAGER'S REPORTS
Subject :3. Provide Comments on CR&R Incorporated Request
for CPI Rate Adjustment
Meeting :May 28, 2024 - Board of Directors Regular Meeting
Access :Public
Type :Action (Consent), Discussion
Recommended Action :That the Board of Directors provide comments and direct
staff to bring this item back to the June 11, 2024, Board of
Directors Study Session to consider approving a 3.10%
adjustment to CR&R rates.
Public Content
To: Board of Directors
Via: Scott Carroll, General Manager
From: Marissa Pereyda, Management Analyst II
Date: May 28, 2024
Subject: Provide Comments on CR&R Incorporated Request for CPI Rate Adjustment
Summary
P eement Between Costa Mesa Sanitary District and CR&R Incorporated (CR&R), approveder theFirst Amendment to the Agr
January 27, 2023, CR&R may request a Consumer Price Index (CPI) adjustment annually by submitting a written request no
later than April 1 of each year. On March 28, 2024, CR&R submitted a request for a 3.10% CPI adjustment (see attached).
Recommendation
That the Board of Directors provide comments and direct staff to bring this item back to the June 11, 2024, Board of Directors
Study Session to consider approving a 3.10% adjustment to CR&R rates.
Analysis
P eement Between Costa Mesa Sanitary District and CR&R Incorporated, approved Januaryer theFirst Amendment to the Agr
27, 2023, CR&R may propose a rate adjustment annually. The proposed adjustment is calculated by multiplying each rate by the
percentage change in the CPI for All Urban Consumers in the Los Angeles Area, not seasonally adjusted (CPI-U) - Los Angeles-
Long Beach-Anaheim for the twelve (12) month period ending in February, with the request capped at five percent (5%) each
year.Per the Amendment, the District shall have discretion to deny the CPI adjustment request based on its reasonable
judgement with substantial evidence, but the denial of the increase shall not be based on poor performance, as the assessment
of liquidated damages are intended to address performance.
The change in the CPI for the aforementioned twelve (12) month period ending in February 2024 is 3.10%. For March 2023
through February 2024, the monthly CPI increases were: 3.7%, 3.8%, 3.2%, 2.5%, 2.7%, 3.3%, 3.2%, 2.4%, 2.8%, 3.5%, 2.5%,
and 3.4%.
The District currently pays CR&R monthly for the following three (3) items:
1. The is charged per active account andHauler (Occupancy) Fee includes costs associated with providing weekly collection for
trash, recycling, and organics. These costs are comprised of driver wages (salary/benefits), equipment costs (truck/carts),
maintenance costs, and administrative costs (customer service, dispatch, route manager, sustainability specialist).
2. The is charged per ton for theProcessing Fee (Recycling/Disposal) sorting of recyclables from mixed waste and landfill
disposal of the remaining waste.
3. The is charged per ton for the delivery and processing of organic materials at the Conversion Technology Fee (Organics)
Anaerobic Digestion (AD) Facilityinto renewable natural gas to fuel the solid waste collection trucks or compost.
The current rates and proposed rates with a 3.10% increase are included below. If approved, the new rates would be effective
July 1, 2024.
FY 2022/23 Rate Proposed FY 2024/25 Rate
Hauler Fee (Per Account)$11.1864 $11.5331
Processing Fee (Per Ton)$59.35 $61.19
Organics Fee (Per Ton)$81.66 $84.19
The proposed CPI adjustment is for CR&R's current rate structure, which includes the Hauler Fee, Recycling/Disposal
Processing Fee, and Organics Fee. Per Exhibit B of the 2023 First Amendment, the rates will be adjusted before implementing
the three-cart system to account for theadditional cost of collecting a third cart for recyclables. The new rate structure will include
(1) Hauler (Occupancy) Fee, (2) Recycling Fee, (3) Landfill Fee, and 4) Organics Fee. Staff will present an agreement
amendment with the new proposed rate structure for Board approval at a future meeting.
Legal Review
Legal review is not required.
Environmental Review
Consideration of CR&R's request for rate adjustment is an administrative matter and is exempt from the requirements of the
California Environmental Quality Act (CEQA) (Public Resources Code Section 21000 et. seq.). Section 15300.4 of CEQA allows
an agency while establishing its own procedures "to list those specific activities which fall within in each of the exempt classes,"
and the District has adopted "CEQA Guidelines and Implementing Procedures" that state on page 6 "Projects" does not
include... C. Continuing administration or maintenance activities.
Financial Review
The FY 2024/25 budget includes a 5% CPI adjustment to CR&R's rates. The tables below outline the FY 2024/25 adopted
budget with 5% CPI adjustment, the FY 2024/25 proposed budget with 3.10% CPI adjustment, and the estimated cost savings of
$104,056 if the 3.10% adjustment is approved.
Adopted - FY 2024-25 (5%)
Rates Adopted Budget Acct/Ton
Hauler $11.7457 $3,122,400 22,153
Processing $62.32 $1,789,300 28,713
Organics $85.74 $838,800 9,783
$159.81 $5,750,500
Proposed - FY 2024-25 (3.10%)
Rates Proposed Budget Acct/Ton
Hauler $11.5332 $3,065,900 22,153
Processing $61.19 $1,756,922 28,713
Organics $84.19 $823,622 9,783
$156.91 $5,646,444
Proposed - FY 2024-25 Cost Savings
Cost Savings
Hauler $56,500
Processing $32,378
Organics $15,178
$104,056
The FY 2024/25 budget savings of $104,056 applies to the adopted FY 2024/25 budget and current CR&R rate structure and is
calculated assuming the current rate structure will be in place for the entirety of FY 2024/25. With the implementation of the three-
cart system in October 2024, changes are proposed to CR&R's rate structure to include the collection and processing costs for
the third cart. The new rate structure along with the proposed new customer rates identified in the Solid Waste Rate Study are
based on the three-cart rate structure, and will change both revenue and expenses for solid waste collection services. The
proposed new customer rates are pending approval at the Public Hearing on June 24, 2024. Staff will present an agreement
amendment with the new proposed rate structure for Board approval at a future meeting.
Public Notice Process
Copies of this report are on file and will be included with the complete agenda packet for the May 28, 2024, Board of Directors
Meeting held at 290 Paularino Avenue and posted on the District's website at www.cmsdca.gov.
Alternative Actions
1. Approve CR&R's request for a 3.10% adjustment.
2. Deny CR&R's request for a 3.10% adjustment.
File Attachments
CR&R_CPI_Rate_Adjustment_Request _March_28_2024.pdf (58 KB)
Consumer_Price_Index.pdf (268 KB)
Consent
All matters listed on the consent calendar are considered to be routine and may be acted upon by one
motion after public comment has been received. Only Board of Directors may pull an item for discussion.
Reading of resolutions is waived and they will be adopted and numbered. Now is the time for those in the
audience who wish to speak to items listed on the consent calendar. Each speaker will be limited to four
(4) continuous minutes of comment on the consent calendar as a whole.
E. GENERAL MANAGER'S REPORTS
Subject :4. California Special Districts Association (CSDA) Board
of Directors Elections - Seat A Southern Network
Meeting :May 28, 2024 - Board of Directors Regular Meeting
Access :Public
Type :Action
Recommended Action :That the Board of Directors approve selecting one of the
three candidates to serve on CSDA Board Directors, Seat
A and direct the general manager to cast the district's vote
Public Content
To: Board of Directors
From: Scott Carroll, General Manager
Date: May 28, 2024
Subject:California Special Districts Association (CSDA) Board of Directors Elections - Seat A Southern Network
Summary
Voting for CSDA Board of Directors, Seat A is now open. The deadline to cast votes is on July 26, 2024 at 5:00 pm.
Recommendation
That the Board of Directors approve selecting one of the three candidates to serve on CSDA Board Directors, Seat A and direct
the general manager to cast the district's vote
Analysis
In February, nomination information and forms were mailed to every CSDA voting member agency. The leadership of CSDA is
elected from its six geographical networks. Each of the six networks have three seats on the board with staggered three-year
terms. Candidates must be affiliated with an independent special district that is a CSDA Regular Member in good standing
located within thegeographic networkthey seek to represent.
The CSDA Board of Directors is the governing body responsible for all policy decisions related to CSDAs member services,
legislative advocacy, education and resources. The Board of Directors is crucial to the operation of the association and to the
representation of the common interests of all Californias special districts before the Legislature and the state administration.
Candidates
Jo MacKenzie, Director, Vista Irrigation District*
RossLeja, Director, Jurupa Area Recreation & Park District
Jason Dafforn, General Manager, Valley Sanitary District
* = Incumbent
CSDA will begin electronic voting on June 10, 2024. All votes must be received through the system no later than 5:00 p.m. July
26, 2024.
Legal Review
Not applicable
Environmental Review
Casting a vote for CSDA Board of Directors elections is anadministrative matter and not a disturbance of the environment similar
to grading or construction and the discussion is not a project under CEQA or the Districts CEQA Guideline
Financial Review
There are no financial impacts to the District.
Public Notice Process
Copies of this report are on file and will be included with the entire agenda packet for the May 28, 2024 Board of Directors
regular meeting at District Headquarters and on the District's website
Alternative Actions
1. Do not select anyone.
File Attachments
Jo MacKenzie.pdf (119 KB)
Ross Leja.pdf (1,297 KB)
Jason Dafforn.pdf (1,111 KB)
E. GENERAL MANAGER'S REPORTS
Subject :5. Consider Casting Vote to Appoint Regular Special
District Member Seat to OC LAFCO
Meeting :May 28, 2024 - Board of Directors Regular Meeting
Access :Public
Type :Action
Recommended Action :That the Board of Directors:
1. Consider approving James Fisler for the regular
special district member seat of OC LAFCO; and
2. Approve authorizing President Schaefer to cast the
vote on CMSD's behalf; and
3. Approve designating Vice President Schafer to serve
as the alternate voting member.
Public Content
To: Board of Directors
From: Scott Carroll, General Manager
Date: May 28, 2024
Subject:Consider Casting Vote to Appoint Regular Special District Member Seat to OC LAFCO
Summary
The Orange County Local Agency Formation Commission (OC LAFCO) was formed in 1963 to ensure the delivery of effective
and efficient public services are being provided by local governments in Orange County. The governance of OC LAFCO is
comprised of seven members and four alternates from thecounty, cities, special districts and at-large public members.
Commissioners are appointed to four-year terms that expire on June 30 in the year in which the term of the member expires. The
term for the regular special district member seat is expiring in 2024.
Recommendation
That the Board of Directors:
1. Consider approving James Fisler for the regular special district member seat of OC LAFCO; and
2. Approve authorizing President Schaefer to cast the vote on CMSD's behalf; and
3. Approve designating Vice President Schafer to serve as the alternate voting member.
Analysis
The deadline for submitting nomination and declaration forms was April 15, 2024. OC LAFCO received two nominations for the
regular special district member seat.
JamesFisler, Director, Mesa Water District*
Joe Muller, Director, South Coast Water District
* = Incumbent
Director Muller withdrew his nomination for consideration, which leaves Director Fisler as the only nomination for the open seat.
Ballots will be emailed to special district presiding officers on May 6, 2024. Ballots are due to OC LAFCO by 4:00 pm on June 10,
2024.
Legal Review
Not applicable
Environmental Review
the regular special district member seat of OC LAFCOCasting a vote to appoint is anadministrative matter and not a disturbance
of the environment similar to grading or construction and the discussion is not a project under CEQA or the Districts CEQA
Guideline
Financial Review
There are not financial impacts to the District.
Public Notice Process
Copies of this report are on file and will be included with the entire agenda packet for the May 28, 2024 Board of Directors
regular meeting at District Headquarters and on the District's website
Alternative Actions
1. Do not cast a vote
File Attachments
2024 Nomination & Appointment Process.pdf (366 KB)
James Fisler.pdf (180 KB)
2024 05 13 Letter to OC LAFCO J Muller withdrawal.pdf (340 KB)
F. ENGINEER'S REPORTS
Subject :1. Receive and File the District Engineer's Monthly
Report and Capital Improvement Projects Status
Meeting :May 28, 2024 - Board of Directors Regular Meeting
Access :Public
Type :Discussion, Receive and File
Public Content
To: Board of Directors
From: Mark Esquer, District Engineer
Date: May 28, 2024
Subject: Receive and File the District Engineer's Monthly Report and Capital Improvement Projects Status
Summary
The District Engineer has provided a memorandum with a brief summary of major capital or other engineering activitiesfor the
period of mid-March to mid-April. The District Engineer's memorandum is attached. Also attached isa detailed summary of the
Capital Improvement Project activities andassociated project cost expenses for the previous calendar month.
Recommendation
The Board of Directors receive and file the Capital Improvement Status Report.
Analysis
Attached is information regarding project or technical sewer activities for the Board of Directors' use and information.
Legal Review
Not Applicable
Environmental Review
Subject activity is exempt from the requirements of the California Environmental Quality Act (CEQA) (Public Resources Code
Section 21000 et. seq.). Section 15300.4 of CEQA allows an agency while establishing its own procedures to list those specific
activities which fall within each of the exempt classes, and the District has adopted CEQA Guidelines and Implementing
Procedures that state on page 6 Projects does not include . C. Continuing administrative or maintenance activities.
Financial Review
The cost of preparing this report is contained within the operating budget. There aresufficient funds are available in the adopted
budget.
Public Notice Process
Copies of this report are on file and will be included with the complete agenda packet for the May 28, 2024,Board of Directors
Regular meeting at District Headquarters and posted on the Districts website www.cmsdca.gov.
Alternative Actions
Refer item back to staff with further instructions.
File Attachments
2024-04 Financial Section for CIP Updates.pdf (91 KB)
2024 05 Monthly Engineers Report CMSD Memorandum.pdf (227 KB)
F. ENGINEER'S REPORTS
Subject :2. Award Contract to Vicon Enterprise, Inc. for Project 330
West Bluff Pump Station Rehabilitation, Re-Bid Adopt
CEQA Determination, Award a Contract, and Approve a
Contingency
Meeting :May 28, 2024 - Board of Directors Regular Meeting
Access :Public
Type :Action, Discussion
Preferred Date :May 28, 2024
Fiscal Impact :No
Budgeted :Yes
Budget Source :Project #330 Budget
Recommended Action :1. Adopt Project 330 West Bluff Pump Station
Rehabilitation Rebid project as Categorically Exempt per
the California Environmental Quality Act (CEQA) Section
15302, Class 2; and
2. Award a contract to the lowest responsive and
responsible bidder, Vicon Enterprise, Inc., in the amount of
$338,820; and
3. Approve a 10% contingency in the amount of $33,882.
Public Content
To: Board of Directors
From: Mark Esquer, District Engineer
Date: May 28, 2024
Subject: Project 330 WestBluff PS Rehab ReBid- Adopt CEQA Determination, Award a Contract, and Approve a
Contingency
Summary
The project work generally consists of rehabilitating theWest Bluff Pump Station mechanical equipment, relocating the existing
electrical panel for compliance with the National Fire Protection Agency 70 and National Electrical Code(s), and related project
and site work. Fivebids were received on April 24, 2024, and ranged from $338,820 to
$399,424. Vicon Enterprise, Inc. was the low bid.$325,000.The Engineer's estimate for this project is .
Recommendation
That the Board of Directors:
1. Adopt Project #330 West Bluff Pump Station Rehab Rebid project as Categorically Exempt per the California Environmental
Quality Act (CEQA) Section 15302, Class 2; and
2. Award a contract to the lowest responsive and responsible bidder, Vicon Enterprise, Inc., in the amount of $338,820; and
3. Approve a 10% contingency in the amount of $ 33,882.
Analysis
This proposed award is a rebid from last September, when the Board rejected a recommendation to award a negotiated bid to
GCI Construction Inc. in the amout of $296,300. As directed, staff rebid the project after updating the plans, specifications,
electrical design, and bidding documents to reflect the revised scope of work.
The District's Westbluff PS was last remodeled in 1982 and has mechanically reached the end of useful life and must be
rehabilitated. New pumps and pump appurtenance was purchased and will be turned over to the contractor for installation. As
part of the rehabilitation, the electrical panel must be relocated or replaced because its location is adjacent to the wetwell and a
nearby sewer manhole. The electrical panel location within 10 feet of a wastewater source, does not comply with fire and
electrical codes. Electrical and fire code required an spark or ignition source, including electrical panels, be at least 10 feet from
a wastewater source. The project work includes relocation of the existing panel for compliance with the latest codes.
Legal Review
District Counsel has reviewed the contracts and approved to form.
Environmental Review
The Project does not increase the capacity of the affected pump stations, forcemain, nor sewers. It provides for increased
reliability and decreases the likelihood of an Sanitary Sewer Overflow. Performing this project work does not change the capacity
and is categorically exempt under the California Environmental Quality Act (CEQA) (Public Resources Code Section 21000 et.
seq.) under Section 15302 as a Class 2 project as stated under 15302(c). Replacement or reconstruction of existing utility
systems and/or facilities involving negligible or no expansion of capacity..
Financial Review
The project construction activities will require $445,000, including construction contract, a 10% contingency, construction
administration costs, and miscellaneous construction services. The available 330 Project funds, with encumbrance and after the
budget adjustment, is $462,148 as of April 30, 2024. The proposed construction cost falls within the budgeted amount.
Public Notice Process
Copies of this report are on file and will be included with the complete agenda packet for the May 28, 2024 Board of Directors
meeting at District Headquarters and posted on the District's website at www.cmsdca.gov
Alternative Actions
1.Reject all bids and direct staff to solicit bids again.
2. Refer the matter back to staff for additional information.
File Attachments
Complete_with_DocuSign_20240513_CMSD-_330_W.pdf (12,177 KB)
Bid Register - Westbluff.pdf (106 KB)
F. ENGINEER'S REPORTS
Subject :3. Approve Project 343 Elden Forcemain Bypass
Improvement Project Change Order #3
Meeting :May 28, 2024 - Board of Directors Regular Meeting
Access :Public
Type :Action, Discussion
Preferred Date :May 28, 2024
Fiscal Impact :No
Dollar Amount :$13,956.00
Budgeted :No
Budget Source :Project 343 Budget
Recommended Action :Approve Change Order #3 in the amount of $13,956,
for a 14% total project change order.
Public Content
To: Board of Directors
From: Mark Esquer, District Engineer
Date: May 28, 2024
Subject: Approve Project 343 Elden Forcemain Bypass Improvement Project Change Order #3
Summary
The project work generally consists of replacing the emergency bypass on the Elden forcemain to accommodate two (2) 12-inch
emergency lay-flat bypass hoses and replacing one wetwell hatch. During the project work, three unknown condition created the
need for three change orders. The first two change orders at a cost of $14,466.03 were within the $20,400 (10%) approved by
the Board of Directors. Change Order #3 in the amount of $13,956 exceeded the Board approved amount by $8,079. As required
by District Ordinance, staff is requesting Board approval for Change Order #3.
Recommendation
Approve Project 343 Elden Forcemain Bypass Improvement Project Change Order #3 in the amount of $13,956.
Analysis
Three unknown conditions created the need for three (3) project change orders.
Change Order #1 resulted from the 18-inch forcemain taking an angled path from the pump station to the Bypass Pump Building
rather than the straight path shown on the record drawings. This angled path was closer to the existing SCE power pole, so the
District had to move one connection to the north side of the bypass pump building, as to not dig too close to the power pole.
Change Order #1 included installing a hot-tap connection and all the associated work, material, labor, equipment in the amout of
$13,323.02.
Change Order #2 resulted when the existing 18-inch X 12-inch fitting appeared to show excessive corrosion. District staff had the
fitting tested to determine if the corrosion had caused the fitting to fail. Testing determined that the fitting was acceptable for use
but it needed to be coated with corrosion-resistant paint (coating) for a cost of $1,143.81.
Change Order #3 resulted when the contractor was excavating in the roadway to install the new connection near the pump
station. Unknown to the District, the contractor found buried concrete around an old pipe that was to be removed by contract; the
old pipe was in the way of the new connection. It took the contractor almost three (3) work days to remove the concrete. This
concrete removal was conducted via time and materials basis because no one knew the volume of concrete required to make
room for the new pipe connection. Change Order #3 also included the cost for extra paving associated with making the
excavation larger to removed the unknown amount of concrete. Change Order #3 is in the amount of $13,956.
Legal Review
Not applicable
Environmental Review
The Elden pump station improvement change orders do not increase the capacity of the existing pump station or forcemain.
Installing piping and appurtenance with the same capacity as the existing facility is categorically exempt under the California
Environmental Quality Act (CEQA) (Public Resources Code Section 21000 et. seq.) under Section 15302 as a Class 2 project as
stated under 15302(c). Replacement or reconstruction of existing utility systems and/or facilities involving negligible or no
expansion of capacity.
Financial Review
The total of all change orders is $28,422.83; $8,022.83 above the Board authorized amount. This extra $8,022.83 falls within the
available Project 343 budget of $34,916.84 (as of May 20, 2024).
Public Notice Process
Copies of this report are on file and will be included with the complete agenda packet for the May 28, 2024 Board of Directors
meeting at District Headquarters and posted on the District's website at www.cmsdca.gov
Alternative Actions
Do not approve Change Order #3 or send back to District staff for further consideration.
G. TREASURER'S REPORTS
Subject :1. Investment Report for the Month of April
2024
Meeting :May 28, 2024 - Board of Directors Regular
Meeting
Access :Public
Type :Action
Recommended Action :That the Board of Directors approve the Investment
Report for the month of April 2024.
Goals :8.0 Finance
Public Content
To: Board of Directors
From: Marc Davis, District Treasurer
Date: May 28, 2024
Subject: Approve the Investment Report for the Month of April 2024
Summary
Attached is the Investment Report for the month of April 2024. As required by the District's Statement of Investment Policy, the
Investment Report delineates all investment activity during the month.
Recommendation
That the Board of Directors approve the Investment Report for the month of April 2024.
Analysis
This report lists the types of securities held in the District's portfolio, the institutions from which the securities were purchased,
maturity dates and interest rates as of April 30, 2024. The District's investments are in compliance with the Statement of
Investment Policy adopted by the Board at the June 26, 2023 regular meeting, as well as the California Government Code. The
market values in this report were provided by our third party custodian, Pershing, LLC, except for the Local Agency Investment
Fund (LAIF). The market value of LAIF was provided by the State Treasurer's Office. It does not represent the value of the
underlying securities within the pool, but rather the par or cost amount, which is the amount the District is entitled to withdraw.
This reporting practice is consistent with industry standard practices for similar funds.
The weighted average stated rate of return (current yield) for the District's investment portfolio as of April 30, 2024, was 2.913%.
The yield to maturity of the portfolio was 2.913%. The District's weighted average interest rate was 136 basis points (1.359%)
below the LAIF average monthly rate of 4.272% for the month of April 30, 2024. The weighted average number of days to
maturity for the District's total portfolio was 396 days (1.08 years). The duration of the underlying securities in LAIF as of April 30,
2024 was 227 days.
The District's investment portfolio is in compliance with its liquidity limitations, which requires that a minimum of 20.00% of the
portfolio must mature within one year. The percentage of the portfolio maturing in one year or less as of April 30, 2024 was
45.97%. The District has adequate cash reserves necessary to meet its obligations for the next six months.
A majority of the District's cash and investments is reserved or set aside for specific purposes. A description of the various
classifications of the District's cash and investments are as follows:
:Solid Waste Fund
- Equal to 30% of the operations budget of the Solid Waste Fund per Operations CodeOperating Reserve
Section 4.030.020. The Operating Reserve can only be accessed with prior Board approval.
- Equal to 5 months of budgeted operating expenses for the fiscal year toDesignated for Revenue Dry Period
cover the cash deficit during the period in which the District does not receive any of its annual charges from the
County of Orange. The revenue dry period is from June through October.
- Remaining available cash, which is currently used for rate stabilization and payment of organicsUndesignated
recycling costs.
:Wastewater Fund
- Equal to 25% of the operations budget of the Wastewater Fund per Operations CodeOperating Reserve
Section 4.030.020. The Operating Reserve can only be accessed with prior Board approval.
- Set aside for capital improvement projects approved and budgeted by the Board,Reserved for Capital Outlay
but which have not yet been completed.
- Equal to 5 months of budgeted operating expenses for the fiscal year toDesignated for Revenue Dry Period
cover the cash deficit during the period in which the District does not receive any of its annual charges from the
County of Orange. The revenue dry period is from June through October.
- Remaining available cash, which is available to be appropriated by the Board.Undesignated
- Collection of fixture fees which is a restricted revenue source and can only be used for newFacilities Revolving Fund
sewer facilities.
- Accumulation of funds for replacement of vehicles, equipment and computers.Asset Replacement Fund
- Accumulation of funds in accordance with the asset management model for long-termAsset Management Fund
replacement of sewer pipes and related infrastructure.
Legal Review
Legal review is not required.
Environmental Review
Subject activity is exempt from the requirements of the California Environmental Quality Act (CEQA) (Public Resources Code
Section 21000 et. seq.). Section 15300.4 of CEQA allows an agency while establishing its own procedures "to list those specific
activities which fall within each of the exempt classes," and the District has adopted "CEQA Guidelines and Implementing
Procedures" that state on page 6, "Projects" does not include...C. Continuing administrative or maintenance activities.
Financial Review
The portfolio was budgeted to earn an average rate of 1.577% for the year ending June 30, 2024. Through April 30, 2024, the
portfolio has earned a weighted average interest rate of 2.387%.
Public Notice Process
Copies of this report are on file and will be included with the entire agenda packet for the May 28, 2024 Board of Directors
regular meeting at District Headquarters (290 Paularino Avenue) and on the District's website at www.cmsdca.gov.
Alternative Actions
Refer the matter back to staff.
File Attachments
Investment Report - April 2024.pdf (457 KB)
I. LOCAL MEETINGS: In accordance with AB 1234 (Gov.
Code 53232.3), a report is required to be given by a Director
for any meeting for which expense reimbursement of any
kind is provided. Note: For meetings for which the per diem
compensation is sought, the Operations Code provides
that such compensation is authorized for each days
service rendered as a Director at the request of the Board
(not to exceed six days in one month), and certain
meetings are specified as being eligible as set forth in
District Operations Code § 3.01.030.For meetings not so
listed, the Board must approve the service for it to be
eligible for the per day compensation.
Subject :1. Orange County Sanitation District (OCSD) - (Vice
Secretary Ooten)
Meeting :May 28, 2024 - Board of Directors Regular Meeting
Access :Public
Type :
I. LOCAL MEETINGS: In accordance with AB 1234 (Gov.
Code 53232.3), a report is required to be given by a Director
for any meeting for which expense reimbursement of any
kind is provided. Note: For meetings for which the per diem
compensation is sought, the Operations Code provides
that such compensation is authorized for each days
service rendered as a Director at the request of the Board
(not to exceed six days in one month), and certain
meetings are specified as being eligible as set forth in
District Operations Code § 3.01.030.For meetings not so
listed, the Board must approve the service for it to be
eligible for the per day compensation.
Subject :2. Santa Ana River Flood Protection Agency
(SARFPA) - (Secretary Perry)
Meeting :May 28, 2024 - Board of Directors Regular Meeting
Access :Public
Type :
I. LOCAL MEETINGS: In accordance with AB 1234 (Gov.
Code 53232.3), a report is required to be given by a Director
for any meeting for which expense reimbursement of any
kind is provided. Note: For meetings for which the per diem
compensation is sought, the Operations Code provides
that such compensation is authorized for each days
service rendered as a Director at the request of the Board
(not to exceed six days in one month), and certain
meetings are specified as being eligible as set forth in
District Operations Code § 3.01.030.For meetings not so
listed, the Board must approve the service for it to be
eligible for the per day compensation.
Subject :3. Independent Special Districts of Orange County
(ISDOC) - (Vice President Schafer)
Meeting :May 28, 2024 - Board of Directors Regular Meeting
Access :Public
Type :
I. LOCAL MEETINGS: In accordance with AB 1234 (Gov.
Code 53232.3), a report is required to be given by a Director
for any meeting for which expense reimbursement of any
kind is provided. Note: For meetings for which the per diem
compensation is sought, the Operations Code provides
that such compensation is authorized for each days
service rendered as a Director at the request of the Board
(not to exceed six days in one month), and certain
meetings are specified as being eligible as set forth in
District Operations Code § 3.01.030.For meetings not so
listed, the Board must approve the service for it to be
eligible for the per day compensation.
Subject :4. California Special Districts Association (CSDA) -
(Vice President Schafer)
Meeting :May 28, 2024 - Board of Directors Regular Meeting
Access :Public
Type :
I. LOCAL MEETINGS: In accordance with AB 1234 (Gov.
Code 53232.3), a report is required to be given by a Director
for any meeting for which expense reimbursement of any
kind is provided. Note: For meetings for which the per diem
compensation is sought, the Operations Code provides
that such compensation is authorized for each days
service rendered as a Director at the request of the Board
(not to exceed six days in one month), and certain
meetings are specified as being eligible as set forth in
District Operations Code § 3.01.030.For meetings not so
listed, the Board must approve the service for it to be
eligible for the per day compensation.
Subject :5. Special District Risk Management Authority
(SDRMA) - (President Scheafer)
Meeting :May 28, 2024 - Board of Directors Regular Meeting
Access :Public
Type :
I. LOCAL MEETINGS: In accordance with AB 1234 (Gov.
Code 53232.3), a report is required to be given by a Director
for any meeting for which expense reimbursement of any
kind is provided. Note: For meetings for which the per diem
compensation is sought, the Operations Code provides
that such compensation is authorized for each days
service rendered as a Director at the request of the Board
(not to exceed six days in one month), and certain
meetings are specified as being eligible as set forth in
District Operations Code § 3.01.030.For meetings not so
listed, the Board must approve the service for it to be
eligible for the per day compensation.
Subject :6. Other Meetings Qualifying for Reimbursement under
CMSD Ordinance No. 55, Operations Code Section
3.01.030
Meeting :May 28, 2024 - Board of Directors Regular Meeting
Access :Public
Type :
L. ORAL COMMUNICATIONS AND DIRECTOR COMMENTS
Subject :1. Oral Communications and Director
Comments
Meeting :May 28, 2024 - Board of Directors Regular
Meeting
Access :Public
Type :Discussion
O. CLOSING ITEMS
Subject :1. Adjourn
Meeting :May 28, 2024 - Board of Directors Regular
Meeting
Access :Public
Type :Procedural
Public Content
The next regular meeting of the Costa Mesa Sanitary District Board of Directors will be held at 4:30 p.m. on Monday, June 24,
2024 in the District's Boardroom, located at 290 Paularino Avenue, Costa Mesa, CA 92626.