2024_05_14_ssTuesday, May 14, 2024
Board of Directors Study Session
Time: 8:00 a.m.
Location: Costa Mesa Sanitary District - 290 Paularino Ave., Costa Mesa, CA 92626
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Public Comments: Members of the public can submit any comments in real time during the meeting or
prior to the meeting in writing for the Board of Directors' consideration by sending them to the District
Clerk, Noelani Middenway, at nmiddenway@cmsdca.gov. Those comments will be made part of the
official public record of the meeting.
***
Obtaining Agenda Materials: The public is entitled to copies of all documents that are made part of the
agenda packet. If any document or other writing pertaining to an agenda item is distributed to all or a
majority of the Board after the packet is prepared, a copy of that writing may be obtained from the District
Clerk's Office.
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In Compliance with ADA: Contact District Clerk, Noelani Middenway, at (949) 645-8400, 48 hours prior to
meeting if assistance is needed (28 CFR 35.102.35.104 ADA Title II).
A. OPENING ITEMS
Subject :1. Roll Call - (If absences occur, consider whether to deem
those absences excused based on facts presented for the
absence such determination shall be the permission
required by law.)
Meeting :May 14, 2024 - Board of Directors Study Session
Type :Procedural
Public Content
Michael Scheafer, President
Arlene Schafer, Vice President
Arthur Perry, Secretary
Robert Ooten, Vice Secretary
Brett Eckles, Director
B. PUBLIC COMMENTS - This time has been set aside for
persons in the audience to make comments on items within
the subject matter jurisdiction of the Costa Mesa Sanitary
District that are not listed on this agenda. Members of the
public will have the opportunity to address the Board of
Directors about all other items on this agenda at the time
those items are considered. Under the provisions of the
Brown Act, the Board of Directors is prohibited from taking
action on oral requests but may refer the matter to staff or
to a subsequent meeting. The Board of Directors will
respond after public comment has been received. Please
state your name. Each speaker will be limited to four (4)
continuous minutes.
Subject :1. Public Comments
Meeting :May 14, 2024 - Board of Directors Study
Session
Type :Procedural
C. ITEMS OF STUDY
Subject :1. Introduction of new CMSD Employee: Robert Morris,
Engineering Technician
Meeting :May 14, 2024 - Board of Directors Study Session
Type :Presentation
C. ITEMS OF STUDY
Subject :2. Receive and File April 2024 Code Enforcement
Officer Report
Meeting :May 14, 2024 - Board of Directors Study Session
Type :Receive and File
Public Content
To: Board of Directors
Via: Scott Carroll, General Manager
From: David Griffin, Code Enforcement Officer
Date: May 14, 2024
Subject: Receive and File April2024 Code Enforcement Officer Report
Summary
This report summarizes major points for three ordinance enforcement topics covering scavenging, graffiti on trash carts, and
trash container enforcement. For the month of April, the CMSD Code Enforcement Officer (CEO) focused his efforts on patrols in
various parts of the community. The goal is to identify and deter instances of scavenging and residential trash carts left within the
public view.
Recommendation
That the Board of Directors receives and files this report.
Analysis
In the month of April, Officer Griffin observed 7 individuals searching in trash carts on Wake Forest, Morristown, Killybrooke,
Iowa, Towne, Elden, and Iowa. All individuals were advised of the district's scavenging law and given verbal warnings before
they went on their way.
In the month of April, Officer Griffin issued 187first warnings notices (yellow tag) to residential properties for having their trash
carts in public view.
Officer Griffin did not observe graffiti on trash carts in the months of April.
To address resident concerns, Officer Griffin is patrolling streets by 6:30 a.m.
Legal Review
Not applicable.
Environmental Review
Code enforcement activities and reporting are not a disturbance of the environment similar to grading or construction and do not
constitute a project under CEQA or the Districts CEQA Guidelines.
Financial Review
Officer Griffins' activities are funded in the adopted budget.
Public Notice Process
Copies of this report are on file and will be included with the complete agenda packet for the May 14, 2024, Board of Directors
Study Session meeting at District Headquarters and posted on the Districts website.
Alternative Actions
1. Direct staff to report back with more information.
File Attachments
Code_Enforcement_Officer_Report_April_2024.pdf (651 KB)
C. ITEMS OF STUDY
Subject :3. Classification and Compensation Study Findings
and Recommendations
Meeting :May 14, 2024 - Board of Directors Study Session
Type :Discussion
Goals :7.7 Human Resources Management - Provide
competitive compensation, benefits package and
incentives
Public Content
To: Board of Directors
Via: Scott Carroll, General Manager
From: Dyana Bojarski, Administrative Services Manager
Date: May 14, 2024
Subject: Classification and Compensation Study Findings and Recommendations
Recommendation:That staffbring thisback to the May 28,2024 Board meeting for consideration of approving the classification
and compensation study recommendations.
Summary
The Districtcontracted withRalph Andersen and Associates to conduct a comprehensive classification and compensation study
for all full-time and part-time positions.It is a recommended practice, as an industry standard, to periodically review and update
personnel classifications and adjust compensation levels as necessary. This meets the District's objective of employing and
retaining a high quality,motivated workforce while offering competitive compensation and benefits.
The study consisted of two phases, classification, and compensation.The classification phase involved revising job descriptions
/classifications to ensure legal compliance and an accurate description of duties. This phase also included the development of a
classification plan that provides for career growth and flexibility. The compensation phase included assessing salaries and
benefits within the labor market.
As a result of the classification segment, the Consultant recommended position title changes that align better with the market
and reclassifications that allocate staff to more applicable positions. For the compensation segment of the study, adjustments to
the current salary schedule and employee benefits were recommended based on market data and the internal relationships.
Recommendation
That staffbring thisback to the May 28,2024 Board meeting for consideration of approving the classification and compensation
.study recommendations
Analysis
The District contracted with Ralph Andersen and Associates to perform a comprehensive classification and compensation study
in support of the District s strategic goal of providing a competitive benefits package that enhances employee recruitment and
retention, while promoting employee satisfaction.
Purpose and Objectives
A comprehensive salary and job classification study helps to ensure theDistrict is offering a salary and benefits package that is
competitive with the private and public sector labor market and has the ability to attract and retain well-qualified employees. It
also helps to ensure that job descriptions consistently reflect actual work duties. The purpose of this study is to:
Ensure the District is able to attract and retain qualified employees by offering compensation that is competitive in the
market.
Ensure positions with similarity in complexity, responsibility, knowledge, skills, and abilities are classified together.
Provide salaries commensurate with assigned duties.
Ensure that promotional opportunities are clearly defined and provide recognizable compensation growth.
Offer justifiable pay differential between individual classes.
Offer recommendations as to how the District can better align its compensation system with industry best practices where
applicable.
Maintain a competitive position with other comparable government entities and private employers within the same
geographic areas.
CLASSIFICATION PHASE
The classification phase of the study involved revising job descriptions to ensure legal compliance and reflect an accurate
description of duties being performed. Major duties and functions of each position were considered along with qualification
requirements including certifications and licenses. Career growth and flexibility were also factored in.
To ensure that job descriptions are accurate and up-to-date, each employee completed a detailed questionnaire about their
duties and responsibilities. Employees also had the opportunity to participate in interviews with the consultant and then follow-up
documents were reviewed, and discussions took place to finalize the information.
As a result, Ralph Andersen and Associates developed more accurate and comprehensive job descriptions that are in
compliance with the Americans with Disabilities Act (ADA); maintain the appropriate FLSA designation; and serve as basis for
recruitment and selection procedures; employee performance and discipline; training and succession planning; and salary
structure().Attachment "H" - Draft Job Descriptions
Recommended changes to classification and compensation would become effective at the beginning of the new fiscal year, July
1, 2024.
Classification Recommendations
The Master List of Class Titles is a listing of titles only and should not be interpreted as a listing of positions. The classes
on this list are organized by District-Wide classes and then by job family within each department. Changes to the current
class title are highlighted in green in .Table 1
Wastewater Department
Wastewater Superintendent -It is recommended that this title change to Wastewater Maintenance Manager. This
is a minor title change to create consistency with other department management titles within the District, i.e.
Finance Manager and Administrative Services Manager.
SCADA Technician/Industrial Electrician-It is recommended that this title change to SCADA Technician. This is a
minor title change, as Industrial Electrician is not necessary in the title.
Wastewater Maintenance Lead Worker-It is recommended that a new classification of Wastewater Maintenance
Lead Worker be created with responsibility for leading, training, overseeing, and participating in the more complex
and difficult work of a crew responsible for all District collection system installation, inspection, preventive, and
corrective maintenance and repair activities. In addition, this classification will require a Grade III Wastewater
Collection System Operator Certificate.
TABLE 1 Master List of Class Titles
Employee Allocation/Promotion Recommendations
The Employee Allocation List clearly identifies the linkage of the current plan to the proposed classification system by
summarizing recommendations for each individual employee. Changes to current title are highlighted in green in .Table 2
District Clerk/Public Information Department
From Management Analyst II to Senior Management Analyst (Gina Terraneo)
This position performs a variety of advanced journey-level diverse, specialized, and complex administrative and
analytical duties for a variety of District functions and programs within the District Clerk/Public Information Office
including Clerk functions as well as in the areas of public information and outreach, emergency operations
management, and information technology programs and activities. In order to more accurately reflect the diverse,
specialized, and complex administrative and analytical duties assigned to this position, it is recommended that
this position be re-allocated to the Senior Management Analyst classification.
From Administrative Assistant I to Management Analyst I (Angela Colunga)
This position independently performs a variety of complex journey level administrative and office support duties
for both the District Clerks Office as well as the Solid Waste Department. In order to more accurately reflect the
duties and responsibilitiesof this position, it is recommended that this position be re-allocated to the Administrative
Assistant II classification. However, Staff is recommending this position be re-allocated to Management Analyst I.
Solid Waste Department
From Management Analyst II to Senior Management Analyst (Marissa Pereyda)
This position performs a variety of advanced journey-level diverse, specialized, and complex administrative and
analytical duties within the Solid Waste Department including overseeing and administering the solid waste
contract for the District. Further, this position is responsible for overseeing code enforcement activities at the
District including direct supervision over the Code Enforcement Officer. In order to more accurately reflect the
diverse, specialized, and complex administrative and analytical duties assigned to this position, it is
recommended that this position be re-allocated to the Senior Management Analyst classification.
Wastewater Department
From SCADA Technician/Interim Wastewater Maintenance Supervisor to Wastewater Maintenance Supervisor
(Tony Gomez)
Based on direction and feedback from the District, it is recommended that Tony Gomez be re-allocated to the
Wastewater Maintenance Supervisor classification overseeing Pump Stations.
From Wastewater Maintenance Worker III/Interim Wastewater Maintenance Supervisor to Wastewater
Maintenance Supervisor (Jesse Blakely)
Based on direction and feedback from the District, it is recommended that Jesse Blakely be re-allocated to the
Wastewater Maintenance Supervisor classification overseeing Collections.
From Wastewater Maintenance Worker III/Interim Wastewater Maintenance Supervisor to Wastewater
Maintenance Lead Worker (Joel Ortiz)
Based on direction and feedback from the District, it is recommended that Joel. Ortiz be re-allocated to the new
Wastewater Maintenance Lead Worker classification.
TABLE 2 Allocation List
The second phase of the study focused on compensation. With regards to a compensation survey, there are two components of
compensation: salaries and benefits, which combined are referred to as total compensation. The following surrounding
comparison agencies were utilized for the survey:
City of Costa Mesa
City of Fountain Valley
City of Huntington Beach
City of Irvine
City of Newport Beach
City of Orange
City of Santa Ana
City of Tustin
El Toro Water District
Irvine Ranch Water District
MesaWater District
Moulton Niguel Water District
Orange County Sanitation District
Orange County Water District
South CoastWater District
Santa Margarita Water District
Yorba Linda Water District
BaseSource documents included position control documents, job descriptions, salary schedules, benefit summaries and MOUs.
salary and major benefit data were considered.The development and modification of the Districts pay plan involved:
A comparison of District salary ranges with salary ranges for comparable jobs in agencies that represent the labor
market.
An analysis of the Districts major benefits using a total compensation model. This analysis identifies areas of strengths
and weaknesses in the Districts benefits compared to market practices.
Salary range analysis using a combination of market data and a review and analysis of internal salary relationships.
After careful analysis, which included pay structure trends and base salary analysis, the calculation of the survey data mean,
median, and selected percentiles was calculated. Internal pay relationships were also analyzed in order to attain sound and
equitable relationships for the compensation.
(Attachment "A" - Labor Market and Salary Survey)
In assessing classifications with comparable agencies, classifications with similar duties and responsibilities were matched.
However, not all classifications were matched, only those that are most common in the market, also known as benchmarks.
Benchmarking is an industry best practice. It helps to provide greater stability and reduces skewing. It captures key market
trends and ignores less reliable data. Benchmark classes are set to Market Median (50 Percentile) as shown in th Attachment "B"
.- Salary Recommendations
Cafeteria Plan Benefits Bucket
The Districts combined employer contribution amount for health, dental, and vision is lower than the market median monthly
amount of $2,008 for an employee plus two or more dependents. CalPERS Health Plan rates have steadily been increasing
each year. In 2024 rates increased 10.77%. The preliminary 2025 health plan rates will not be available until June 2024. Table 3
reflects the monthly contribution amount of comparison agencies.
TABLE 3 - Summary of Combined Employer Insurance Contributions
To align total compensation with the market, staff is recommending an increase to the Districts benefit bucket contribution
allowance. Staff recommends increasing the cafeteria plan amount for the Employee + 2 or more tier. The Employee Only and
Employee + 1 tiers are currently within the market rate.
Cafeteria Plan Allowance Employee Only Employee + 1 Employee + 2 or more
Current Monthly $1,200 $1,450 $1,700
Proposed Monthly No change No change $1,875
Longevity Pay
The District seeks to acknowledge employees who have dedicated significant service time and reached the top of their positions
salary range. Currently, these employees do not qualify for merit increases during annual performance evaluations, even if they
meet or exceed all performance expectations and goals. To enhance employee recruitment and employee retention, staff
recommends implementing longevity pay for employees who are at the salary cap for their roles. Longevity pay rewards
employees for their service tenure, encouraging them to stay with the organization longer. The criteria for the longevity pay
structure is outlined below.
Annual Longevity Pay
Amount
Criteria
1% of current annual
salary
Performance has met expectations for the year
and
achievement of 1 performance goal
2% of current annual
salary
Performance has met expectations for the year
and
achievement of 2performance goals
3% of current annual
salary
Performance has met expectations for the year
and
achievement of 3 performance goals
Commercial Driver's License Pay
District employees who are required to maintain a Commercial Drivers License, Class B or Class A, for the performance of their
assigned job duties, currently receive monthly Commercial Drivers License pay of $21.67 for each month the license is in good
standing. Based upon the survey results of comparison agencies, the District is below market pay (Attachment E).Staff is
recommending an increase for Commercial Drivers License Pay from $21.67 a month ($260 annual) to $43.33 a month ($520
annual).
Standby Pay
For each day on standby duty where an employee is assigned to respond to emergency locations that occur after regular
working hours, both the and the are paid a flat rate of $50 a day. Primary Standby Person Secondary Standby Person Based
upon the survey results of comparison agencies, the District ranks among the lowest for standby pay. (Attachment E Other
Benefits)
Staff is recommending an increase for standby duty pay from the flat rate of $50 per day ($350/week) to the flat rate of $75 per
day ($525/week) for the The responds in the field only when they arePrimary Standby Person. Secondary Standby Person
called out by the . Staff is recommending the rate for the remain at thePrimary Standby Person Secondary Standby Person
current rate of $50 per day.
Current Per Day Proposed Per Day
Primary Standby Person $50 $75
Secondary Standby Person $50 $50
Legal Review
Not applicable.
Environmental Review
A classification and compensation study is an administrative matter and is not a disturbance of the environment similar to
grading or construction and is not a project under CEQA or the District's guidelines.
Financial Review
Staff is recommending to implement the changes starting FY 2024-25 (July 1, 2024). Based on the recommendations, it will cost
the solid waste fund $20,900 and the wastewater fund $30,000, in the salary and benefit accounts in the FYa total of $50,900
2024-25.
The current FY 2023-24, 3 quarter budget review, staff anticipates there will be savings in the salary and benefit accountsrd,
in the solid waste fund and in the wastewater fund. Staff is proposing to use the FY 2023-24 salary and $42,000 $230,000
benefit savings to cover for the proposed costs of $50,900.
FY 2024-25 Solid Waste Fund Wastewater Fund Total
Salaries $18,900 $10,100 $29,000
Cafeteria Plan Benefits Bucket $2,000 $9,000 $11,000
Longevity Pay $0 $0 $0
Commercial Driver's License $0 $1,900 $1,900
Standby Pay $0 $9,000 $9,000
Total $20,900 $30,000 $50,900
Salaries
In June 2023, the Board adopted Resolution No. 2023-985 which approved the biennial budget for Fiscal Years 2023-24 and
2024-25. As part of the FY 2024-25 adopted budget, staff estimated and included a 5% Cost of Living Adjustment (COLA). Per
Policy 2.2 in the Employee Handbook, all district employees receive a salary adjustment equal to the February to February
Consumer Price Index (CPI) with the approval of the Board effective July 1 of each year. The February 2024, Los Angeles-Long
Beach-Anaheim CPI came in at 3.4%, resulting in a savings of $43,000 in FY 2024-25 salary account. However, due to the
reallocation of positions as recommended, Finance has reviewed and recalculated the personnel budget for FY 2024-25. If the
Board approves the reallocation of positions, the board will need to appropriate to the regular salary account. This is due$29,000
to the new Wastewater Maintenance Lead Worker classification; the amended job classification title from Management Analyst II
to Senior Management Analyst for two employees; the amended job classification title from Administrative Assistant I to
Management Analyst I; the amended job classification title from SCADA Technician/Interim Supervisor to Wastewater
Supervisor; the amended job classification title from Wastewater Maintenance Worker III/Interim Supervisor to Wastewater
Supervisor; and the adjustment to bring District classifications into the recommended salary ranges.
Cafeteria Plan Benefits Bucket
To increase the cafeteria allowance for the Employee + 2 tier from $1,700 per month to $1,875 per month ($175 increase per
month) will cost the District an additional$11,000 for FY 2024-25. This cost could increase or decrease if employees change
his or her insurance coverage plan during the year. This calculation is based on the current employees plan. There are five (5)
employees selecting the Employee +2 plan and each employee is receiving a cafeteria allowance of $1,700 a month.
Longevity Pay
Assuming staff remain in the same position for the next five years, one employee will reach the maximum salary range in FY
2025-26. The table below shows the number of employees that reach his or her maximum salary range in the next five years.
The cost for this is unknown because it depends on the number of goals the employee achieves and his or her salary range.
Fiscal
Year
No. of Employee at
Maximum Salary Range
2024-
25 0
2025-
26 1
2026-
27 7
2027-
28 11
2028-
29 13
Commercial Driver's License Pay
To increase the driver's licensepay from $21.67 a month ($260 annual) to $43.33 a month ($520 annual) will cost an additional
a year for seven employees who are currently receiving commercial driver's license pay.$1,900
Standby Pay
To increasing the daily rate for the from $50 to $75 will a year.Primary Standby Person cost an additional $9,000
Public Notice Process
Copies of this report are on file and will be included with the entire agenda packet for the May 14, 2024, Study Session at District
Headquarters and on District's website.
Alternative Actions
1. That the Board of Directors direct staff to bring this item back for further discussion at the June 11, 2024 study session
meeting.
File Attachments
Table 1 - Master List of Class Titles_.pdf (53 KB)
Table 2 - Allocation List.pdf (43 KB)
Table 3 - Costa Mesa SD Market Insurance Contributions Table 2024-05-03 (003).pdf (117 KB)
Attachment A - CMSD Base Salary Survey - 2024-01.pdf (171 KB)
Attachment B - CMSD Salary Range Recommendations DRAFT 2024-04-25.pdf (24 KB)
Attachment C - 2024-25 Recommended Salary Schedule .pdf (180 KB)
Attachment D - Total Compensation Survey DRAFT 2024-05-03.pdf (318 KB)
Attachment F -CMSD Leave Benefits 2024-05-08 .pdf (116 KB)
Attahcment E - CMSD Other Benefits 2024-05-08.pdf (121 KB)
Attachment H - Draft Job Descriptions.zip (4,182 KB)
Attachment G - Consumer Price Index, Los Angeles area February 2024 _ Western Information Office _
U.S. Bureau of Labor Statistics.pdf (572 KB)
C. ITEMS OF STUDY
Subject :4. Alkaline Battery Recycling Program - Final
Report
Meeting :May 14, 2024 - Board of Directors Study
Session
Type :Receive and File
Goals :4.6 Partnerships - Educate students enrolled in learning
institutions
2.3 Solid Waste - Provide a convenient method of
disposing Household Hazardous Waste (HHW)
Public Content
To: Board of Directors
Via: Scott Carroll, General Manager
From: Angela Colunga, Administrative Assistant l
Date: May 14, 2024
Subject: Alkaline Battery Recycling Program - Final Report
Summary
In July 2013, the Board of Directors directed staff to implement a Battery Recycling Pilot Contest that focused on collecting used
alkaline batteries from local schools. This year, 17 schools participated in the District's Alkaline Battery Recycling Program and
collected a total of 11,972 pounds of used batteries. Staff is providing the Board of Directors with a final report of this year's
program, which took place from September 2023 to March 2024.
On April 30, 2024, District staff presented the first-place prize to Paularino Elementary. This is the first time that Paularino
Elementary has placed first in the program. Please see the attached photo.
Recommendation
That the Board of Directors receives and files this report.
Analysis
A total of 17 schools within the District's service area participated in this year's program and collected a total of 11,972 pounds of
used batteries. Below is a chart illustrating the participating schools ranked by the total weight (in pounds) collected:
Ranking School Battery Totals (in lbs)Reward
1st Paularino Elementary 2,471 $1,200
2nd Sonora Elementary 1,292 $1,000
3rd David Magnet School 1,242 $800
4th KaiserElementary 891 $350
5th Estancia High School 869 $350
6th College Park Elementary 814 $350
7th Killybrooke Elementary 795 $350
8th Christ Lutheran School 774 $350
9th California Elementary 580 $350
10th Newport Heights Elementary 550 $350
11th Waldorf School 478 $300
12th Victoria Elementary School 271 $300
13th Harper Elementary School 238 $300
14th St. John the Baptist School 237 $300
15th Early College High School 211 $300
16th TeWinkle Middle School 132 $300
17th Rea Elementary 127 $300
Total 11,972 $7,550
The program works as follows:
1. Schools within the District's service area are contacted in August to participate in the program.
2. Mercury Disposal Systems, Inc. (MDS) mails five battery recycling boxes to each participating school. Additional boxes are
available upon request.
3. MDS staff collects the batteries on the first Thursday of every month during the contest period.
4. MDS tags the boxes with each school's name, weighs them, and sends District staff the total tonnage collected per school.
5. MDS bills the District for this service.
Award Breakdown:
1st Place: $1,200
2nd Place: $1,000
3rd Place: $800
Over 1,000 lbs: $500
999 to 500 lbs: $350
499 to 100 lbs: $300
99 to 51 lbs: $200
50 lbs and under: $100
The Alkaline Battery Recycling Program promotes recycling and environmental stewardship among local schools. It is the
District's hope that students will apply these principles at home, educate their families, and become good stewards of the
environment. Additionally, the program benefits the District through increased visibility within the community, the development of
partnerships with local schools, and credit towards the District's diversion rate.
Past program data:
Fiscal Year
Number of Participating
Schools
Batteries Collected (in lbs)Top Winner
2013-14 5 4,153.9 Christ Lutheran
2014-15 8 5,345 Davis Magnet
2015-16 9 4,525 Davis Magnet
2016-17 13 6,973 Davis Magnet
2017-18 18 8,720 Davis Magnet
2018-19 20 12,662 Davis Magnet
2019-20 18 10,162 Sonora Elementary
2020-21 ---
2021-22 15 9,460 Killybrooke Elementary
2022-23 17 12,527 Davis Magnet
2023-24 17 11,972 Paularino Elementary
Legal Review
Not applicable.
Environmental Review
Not applicable.
Financial Review
The Alkaline Battery Recycling Program has a budget of $20,000 in Fiscal Year 2023-24. Below is the total cost breakdown for
the current fiscal year.
Fundraiser Rewards (17 Schools)$7,550.00
Disposal Costs $11,501.02
Total Program Cost $19,051.02
For comparison, theAlkaline Battery Recycling Program had a budget of $20,000 in Fiscal Year 2022-23 with a total program
cost of $19,153.14.
Public Notice Process
Copies of this report are on file and will be included with the complete agenda packet for the May 14, 2024, Board of Directors
Study Session at District Headquarters and posted on the District's website at www.cmsdca.gov.
Alternative Actions
1. Direct staff to report back with more information.
File Attachments
Paularino Elementary.jpg (3,053 KB)
Progam Data - Total Batteries Collected.png (214 KB)
Program Data - Participating Schools.png (192 KB)
C. ITEMS OF STUDY
Subject :5. Denial of Contribution Program Application for the
City of Costa Mesa's Independence Day Celebration
Meeting :May 14, 2024 - Board of Directors Study Session
Type :Receive and File
Goals :5.7 Community Outreach & Communications - Provide
workshops, educational events and special events
5.5 Community Outreach & Communications - Use clear
messaging and education to engage the community in
District programs and activities
5.2 Community Outreach & Communications - Offer
sustainable promotional products
5.0 Community Outreach & Communications
4.7 Partnerships - Participate in community events to
increase visibility
4.1 Partnerships - Build relationships with local agencies,
small businesses, and non-profit agencies to promote
sustainable practices
4.0 Partnerships
Public Content
To: Board of Directors
Via: Scott Carroll, General Manager
From: Gina Terraneo, Management Analyst II
Date: May 14, 2024
Subject:Denial of Contribution Program Application for the City of Costa Mesa's Independence Day Celebration
Summary
On April 22, 2024, staff presented the Board of Directors with a Contribution Program Eligibility Applicationfor the City of Costa
Mesa's upcoming Independence Day Celebration event andrecommended that the Board approve the minimum sponsorship
level of $1,000, which includes a booth at the event and inclusion in social media advertising. The Board directed staff to ask the
City if the District could host a booth at the event without providing a sponsorship, and the City responded that they cannot
provide a booth without a sponsorship.
Recommendation
That the Board of Directors receive and file the update that the District has denied the Contribution Program Application for the
City of Costa Mesa's Independence Day Celebration.
Analysis
At the April 22, 2024 Board Meeting, the Board directed staff to ask the City if the District could host a booth at the event without
providing a monetary sponsorship, since the Board was under the impression that this event would be funded by private
sponsors as opposed to other public agencies. The City responded: "Unfortunately, due to the very tight footprint of the event,
we unfortunately need to limit the booth spaces to paid sponsors at this time. Please convey our gratitude to the Board for
considering CMSD's participation." Additionally, even if a monetary contribution was approved by the Board,the District does not
anticipate having sufficient staffingto host a booth because the event takes place the day before a major holiday. For these
reasons, the District denied the City's Contribution Application.
Legal Review
Not applicable.
Environmental Review
Not applicable.
Financial Review
Not applicable.
Public Notice Process
Copies of this report are on file and will be included with the complete agenda packet for the May 14, 2024 Board of Directors
Study Session at District Headquarters and posted on the Districts website.
File Attachments
Independence Day Celebration 2024 - Contribution Application.pdf (625 KB)
Independence Day Celebration 2024 - Sponsor Packet.pdf (11,225 KB)
C. ITEMS OF STUDY
Subject :6. 2023 Waste Composition Study Summary and 2024
Waste Composition Studies #1 and #2
Meeting :May 14, 2024 - Board of Directors Study Session
Type :Receive and File
Public Content
To: Board of Directors
Via: Scott Carroll, General Manager
From: Marissa Pereyda, Management Analyst II
Date: May 14, 2024
Subject: 2023 Waste Composition Study Summary and 2024 Waste Composition Studies #1 and #2
Summary
CityGreen Consulting, LLC (CityGreen), formerly Michael Balliet Consulting, LLC, performed eight waste composition studies in
calendar year 2023 to determine the amount of organic waste contamination in mixed waste routes. A summary and analysis of
those studies is described below and in the attached report. CityGreen performed the first two waste composition studies of 2024
(#1 and #2) on February 27, 2024. This report and the attached waste composition studies describe CityGreen's findings.
Recommendation
That the Board of Directors receive and file this report.
Analysis
The District contracts with CityGreen for franchise hauler compliance, SB 1383 and related regulatory compliance, and quarterly
waste composition studies. Waste composition studies consist of sorting, weighing and categorizing a random sample from a
waste collection route for the purpose of determining contamination levels and identifying the need for education and outreach.
Prohibited container contaminants in a mixed waste study include green waste and food waste.
During a waste composition study, collection route material is transported to CR&R's transfer station in Stanton and dumped
onto a clean sorting area. The load material is spread out and a grid pattern is established over the load. Grid locations are
selected at random to collect samples for sorting. The material from the selected grid is loaded into a trash barrel and a sorting
team then segregates the material into the following six categories: (1) green waste, (2) food waste, (3) paper and cardboard that
is dry and easily recycled, (4) other recyclable items (plastic, metal, and glass), (5) cardboard and paper that is wet/contaminated
by food waste, and (6) all remaining material that is considered "trash."
CityGreen conducted eight waste composition studies in calendar year 2023. Based on these eight sorts and the District's 2023
mixed waste and organics tonnages, CityGreen developed a "contamination target" of 11.59%. This contamination target would
equate to the District diverting 75% of organic waste, compared to the approximately 60% that the District diverted in 2023.
While CalRecycle's goal is a 75% reduction of currently landfilled organic waste and not required of each jurisdiction,statewide
this sets a good goal by which the District can measure waste composition studies in 2024.
exclusively of multi-family properties fromWaste Composition Study #1reviewed a mixed waste route consisting almost
westside Costa Mesa, south of 19 Street and west of Newport Boulevard.th A route map is included below.
Atotal of 305.50 pounds of mixed waste was sorted into the six material types previously described. The material types and their
respective weights and percentage of total sample size are included below.
Material Type Pounds Percentage
Green Waste (Prohibited Container Contaminant)1.30 0.43%
Food Waste (Prohibited Container Contaminant)61.40 20.10%
Total Prohibited Container Contaminants 62.70 20.52%
Paper & Cardboard (Dry)51.70 16.92%
Other Recyclables (Plastic, Metal & Glass)22.90 7.50%
Paper & Cardboard (Wet, Non-Recyclable)44.90 14.70%
Total Blue Cart Recyclable Materials 119.50 39.12%
Trash 123.30 40.36%
Total Trash 123.30 40.36%
Waste Composition Study #2reviewed a mixed waste route from a mix of multi-family and single-family properties in Eastside
.Costa Mesa, east of Newport Boulevard, between 20th and 22nd Streets A route map is included below.
Atotal of 236.30pounds of mixed waste was sorted into the six material types previously described. The material types and their
respective weights and percentage of total sample size are included below.
Material Type Pounds Percentage
Green Waste (Prohibited Container Contaminant)3.00 1.27%
Food Waste (Prohibited Container Contaminant)39.50 16.72%
Total Prohibited Container Contaminants 42.50 17.99%
Paper & Cardboard (Dry)47.70 20.19%
Other Recyclables (Plastic, Metal & Glass)25.60 10.83%
Paper & Cardboard (Wet, Non-Recyclable)20.50 8.68%
Total Blue Cart Recyclable Materials 93.80 39.70%
Trash 100.00 42.32%
Total Trash 100.00 42.32%
In summary, the mixed waste route from Waste Composition Study #1 contained 20.20% food waste, a very high contamination
level. As a result of the high food waste contamination level, the sort contained 14.70% wet/contaminated cardboard. The high
contamination level is due to 36% of the properties not currently having organics carts for food waste disposal. District staff and
CR&R are in the process of scheduling outreach and delivery of organics container to all properties without an organics container.
Waste Composition Study #2 also contained a high level of food waste contamination (16.72%), although lower than Study #1.
Both studies contained a minimal amount of green waste contaminants (0.43% and 1.27%), most likely due to limited
landscaping and contracted landscapers removing landscape waste generated from these properties.
Staff will continue to educate customers about properly sorting food waste and green waste, and focus on routes with particularly
high levels of contamination for directed outreach. Providing organics recycling carts to all District customers should also help
reduce the level of prohibited container contaminants.
Legal Review
Not applicable.
Environmental Review
Review of waste composition studies is an administrative matter and is exempt from the requirements of the California
Environmental Quality Act (CEQA) (Public Resources Code Section 21000 et. seq.). Section 15300.4 of CEQA allows an agency
while establishing its own procedures "to list those specific activities which fall within each of the exempt classes," and the
District has adopted "CEQA Guidelines and Implementing Procedures" that state on page 6 "Projects" does not include...C.
Continuing administrative or maintenance activities.
Financial Review
The cost for MBC to perform each waste composition study is $2,250. These costs were budgeted in the FY 2023-24 Budget.
Public Notice Process
Copies of this report are on file and will be included with the complete agenda packet for the May 14, 2024, Board of Directors
Study Session held at 290 Paularino Avenue and posted on the District's website at www.cmsdca.gov.
Alternative Actions
Refer item back to staff with further instructions.
File Attachments
CY_2023_Waste_Composition_Studies_Report.pdf (1,008 KB)
Waste_Composition_Study_#1_02.27.2024.pdf (2,444 KB)
Waste_Composition_Study_#2_02.27.2024.pdf (2,521 KB)
D. CLOSING ITEMS
Subject :1. Oral Communications and Director
Comments
Meeting :May 14, 2024 - Board of Directors Study
Session
Type :
D. CLOSING ITEMS
Subject :2. Adjournment
Meeting :May 14, 2024 - Board of Directors Study
Session
Type :Procedural
Public Content
The next Study Session of the Costa Mesa Sanitary District Board of Directors will be held at 8:00 a.m. on Tuesday, June 11,
2024 in the District's Boardroom, located at 290 Paularino Avenue, Costa Mesa, CA 92626.