2024_05_08_cacWednesday, May 8, 2024
Citizens Advisory Committee
Time: 6:00 p.m.
Location: Costa Mesa Sanitary District - 290 Paularino Ave., Costa Mesa, CA 92626
***
The livestream of the meeting can be viewed by clicking the "Video" icon on this page (which will
be made available at the start of the meeting) or by visiting
www.youtube.com/CostaMesaSanitary.
***
To participate in the meeting by computer:
1. Copy and past the following into your browser - https://us02web.zoom.us/join
2. Enter the Meeting ID number - 885 8027 5211
3. Click "Join."
***
To join the meeting with a mobile device:
1. Download the Zoom app at the Google Play Store (for Android devices) or the App Store (for
Apple devices)
2. Open the Zoom app. Select "Join a Meeting."
3. Enter Zoom Meeting ID. Select "Join Meeting."
***
To join the meeting by phone:
1. Call 1-669-900-6833.
2. You will be asked to enter the Meeting ID number. Dial 885 8027 5211#
3. Lastly, you will be asked to enter your Participant ID. Press the # symbol again to bypass this
step.
***
Public Comments: Members of the public can submit any comments in real time during the
meeting or prior to the meeting in writing for the Board of Directors' consideration by sending
them to the District Clerk, Noelani Middenway, at nmiddenway@cmsdca.gov. Those comments will
be made part of the official public record of the meeting.
***
Obtaining Agenda Materials: The public is entitled to copies of all documents that are made part
of the agenda packet. If any document or other writing pertaining to an agenda item is
distributed to all or a majority of the Board after the packet is prepared, a copy of that writing
may be obtained from the District Clerk's Office.
***
In Compliance with ADA: Contact District Clerk, Noelani Middenway, at (949) 645-8400, 48 hours
prior to meeting if assistance is needed (28 CFR 35.102.35.104 ADA Title II).
A. OPENING ITEMS
1. Call to Order
2. Roll Call
3. Public Comments - Speakers will be limited to three minutes. The three minutes per speaker time allotted may be
extended for good cause by a majority vote of the committee).
B. ITEM
1. Appoint Chair and Vice Chair
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2. Approve the Citizens Advisory Committee Meeting Minutes of March 13, 2024
3. Alkaline Battery Recycling Program - Final Report
4. Three-Cart Curbside Collection Program Rollout Plan Presented by CR&R
C. CLOSING ITEMS
1. Committee Member Comments
2. Board/Staff Comments
3. Adjournment
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Wednesday, May 8, 2024
Citizens Advisory Committee
Time: 6:00 p.m.
Location: Costa Mesa Sanitary District - 290 Paularino Ave., Costa Mesa, CA 92626
***
The livestream of the meeting can be viewed by clicking the "Video" icon on this page (which will
be made available at the start of the meeting) or by visiting
www.youtube.com/CostaMesaSanitary.
***
To participate in the meeting by computer:
1. Copy and past the following into your browser - https://us02web.zoom.us/join
2. Enter the Meeting ID number - 885 8027 5211
3. Click "Join."
***
To join the meeting with a mobile device:
1. Download the Zoom app at the Google Play Store (for Android devices) or the App Store (for
Apple devices)
2. Open the Zoom app. Select "Join a Meeting."
3. Enter Zoom Meeting ID. Select "Join Meeting."
***
To join the meeting by phone:
1. Call 1-669-900-6833.
2. You will be asked to enter the Meeting ID number. Dial 885 8027 5211#
3. Lastly, you will be asked to enter your Participant ID. Press the # symbol again to bypass this
step.
***
Public Comments: Members of the public can submit any comments in real time during the
meeting or prior to the meeting in writing for the Board of Directors' consideration by sending
them to the District Clerk, Noelani Middenway, at nmiddenway@cmsdca.gov. Those comments will
be made part of the official public record of the meeting.
***
Obtaining Agenda Materials: The public is entitled to copies of all documents that are made part
of the agenda packet. If any document or other writing pertaining to an agenda item is
distributed to all or a majority of the Board after the packet is prepared, a copy of that writing
may be obtained from the District Clerk's Office.
***
In Compliance with ADA: Contact District Clerk, Noelani Middenway, at (949) 645-8400, 48 hours
prior to meeting if assistance is needed (28 CFR 35.102.35.104 ADA Title II).
A. OPENING ITEMS
Subject 1. Call to Order
Meeting May 8, 2024 - Citizens Advisory Committee
Access Public
Type
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A. OPENING ITEMS
Member Position Voting Division Term
Sue Lester Chair 5 2023-2025
Michael Tou Vice Chair 3 2024-2026
Jeff Arbour Member 1 2023-2025
Cindy Brenneman Member 3 2023-2025
Xerxez Calilung Member 5 2024-2026
Rosemarie Chora Member 4 2024-2026
Ben Glassman Member 1 2023-2025
Craig J. Holmes Member 1 2024-2026
Birger "Dickie" Fernández Member 2 2024-2026
Dean Fisher Member 1 2023-2025
Paul R. Lancaster Member 4 2024-2026
Subject 2. Roll Call
Meeting May 8, 2024 - Citizens Advisory Committee
Access Public
Type Procedural
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A. OPENING ITEMS
Subject 3. Public Comments - Speakers will be limited to three minutes. The three
minutes per speaker time allotted may be extended for good cause by a
majority vote of the committee).
Meeting May 8, 2024 - Citizens Advisory Committee
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Type Procedural
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B. ITEM
Subject 1. Appoint Chair and Vice Chair
Meeting May 8, 2024 - Citizens Advisory Committee
Access Public
Type Action
Recommended
Action
That the Citizens Advisory Committee appoint a Chair and Vice Chair to serve for a term
of two years ending March 2026
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B. ITEM
To: Citizens Advisory Committee
Via: Scott Carroll, General Manager
From: Gina Terraneo, Management Analyst II
Date: May 8, 2024
Subject: Approve the Citizens Advisory Committee Meeting Minutes of March 13, 2024
Summary
The recorded minutes of the March 13, 2024 Citizens Advisory Committee Meeting are hereby submitted to the Citizens Advisory
Committee for review and approval.
Staff Recommendation
That the Citizens Advisory Committee approves the meeting minutes as presented.
Analysis
Attached to the staff report are the minutes for the Citizens Advisory Committee Meeting on March 13, 2024.
Legal Review
Not applicable.
Environmental Review
Consideration of public meeting minutes is an administrative matter and is exempt from the requirements of the California
Environmental Quality Act (CEQA) (Public Resources Code Section 21000 et. seq.). Section 15300.4 of CEQA allows an agency while
establishing its own procedures “to list those specific activities which fall within each of the exempt classes”, and the District has
adopted “CEQA Guidelines and Implementing Procedures” that state on page 6 ”Projects” does not include …. C. Continuing
administrative or maintenance activities.”
Financial Review
Not applicable.
Public Notice Process
Copies of this report are on file and will be included in the complete agenda packet for the May 8, 2024 Citizens Advisory Committee
Meeting at District Headquarters and posted on the District’s website.
Alternative Actions
1. Do not approve the meeting minutes as presented.
2. Direct staff to report back with more information.
Subject 2. Approve the Citizens Advisory Committee Meeting Minutes of March 13, 2024
Meeting May 8, 2024 - Citizens Advisory Committee
Access Public
Type Action, Minutes
Recommended
Action
That the Citizens Advisory Committee approves the meeting minutes as presented.
Minutes View Minutes for Mar 13, 2024 - Citizens Advisory Committee
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File Attachments
minutes_2024_03_13_cac.pdf (79 KB)
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B. ITEM
To: Citizens Advisory Committee
Via: Scott Carroll, General Manager
From: Angela Colunga, Administrative Assistant I
Date: May 8, 2024
Subject: Alkaline Battery Recycling Program - Final Report
Summary
In July 2013, the Board of Directors directed staff to implement a Battery Recycling Pilot Contest that focused on collecting used
alkaline batteries from local schools. This year, 17 schools participated in the District's Alkaline Battery Recycling Program and collected
a total of 11,972 pounds of used batteries. Staff is providing the Citizens Advisory Committee with a final report of this year's program,
which took place from September 2023 to March 2024.
On April 30, 2024, District staff presented the first-place prize to Paularino Elementary. This is the first time that Paularino Elementary
has placed first in the program. Please see the attached photo.
Recommendation
That the Citizens Advisory Committee receives and files this report.
Analysis
A total of 17 schools within the District's service area participated in this year's program and collected a total of 11,972 pounds of used
batteries. Below is a chart illustrating the participating schools ranked by the total weight (in pounds) collected:
Ranking School Battery Totals (in lbs)Reward
1st Paularino Elementary 2,471 $1,200
2nd Sonora Elementary 1,292 $1,000
3rd David Magnet School 1,242 $800
4th Kaiser Elementary 891 $350
5th Estancia High School 869 $350
6th College Park Elementary 814 $350
7th Killybrooke Elementary 795 $350
8th Christ Lutheran School 774 $350
9th California Elementary 580 $350
10th Newport Heights Elementary 550 $350
11th Waldorf School 478 $300
12th Victoria Elementary School 271 $300
13th Harper Elementary School 238 $300
Subject 3. Alkaline Battery Recycling Program - Final Report
Meeting May 8, 2024 - Citizens Advisory Committee
Access Public
Type Receive and File
Goals 4.6 Partnerships - Educate students enrolled in learning institutions
2.3 Solid Waste - Provide a convenient method of disposing Household Hazardous
Waste (HHW)
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14th St. John the Baptist School 237 $300
15th Early College High School 211 $300
16th TeWinkle Middle School 132 $300
17th Rea Elementary 127 $300
Total 11,972 $7,550
The program works as follows:
1. Schools within the District's service area are contacted in August to participate in the program.
2. Mercury Disposal Systems, Inc. (MDS) mails five battery recycling boxes to each participating school. Additional boxes are available
upon request.
3. MDS staff collects the batteries on the first Thursday of every month during the contest period.
4. MDS tags the boxes with each school's name, weighs them, and sends District staff the total tonnage collected per school.
5. MDS bills the District for this service.
Award Breakdown:
1st Place: $1,200
2nd Place: $1,000
3rd Place: $800
Over 1,000 lbs: $500
999 to 500 lbs: $350
499 to 100 lbs: $300
99 to 51 lbs: $200
50 lbs and under: $100
The Alkaline Battery Recycling Program promotes recycling and environmental stewardship among local schools. It is the District's
hope that students will apply these principles at home, educate their families, and become good stewards of the environment.
Additionally, the program benefits the District through increased visibility within the community, the development of partnerships with
local schools, and credit towards the District's diversion rate.
Past program data:
Fiscal Year Number of Participating
Schools Batteries Collected (in lbs)Top Winner
2013-14 5 4,153.9 Christ Lutheran
2014-15 8 5,345 Davis Magnet
2015-16 9 4,525 Davis Magnet
2016-17 13 6,973 Davis Magnet
2017-18 18 8,720 Davis Magnet
2018-19 20 12,662 Davis Magnet
2019-20 18 10,162 Sonora Elementary
2020-21 ---
2021-22 15 9,460 Killybrooke Elementary
2022-23 17 12,527 Davis Magnet
2023-24 17 11,972 Paularino Elementary
Legal Review
Not applicable.
Environmental Review
Not applicable.
Financial Review
The Alkaline Battery Recycling Program has a budget of $20,000 in Fiscal Year 2023-24. Below is the total cost breakdown for the
current fiscal year.
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Fundraiser Rewards (17 Schools)$7,550.00
Disposal Costs $11,501.02
Total Program Cost $19,051.02
For comparison, the Alkaline Battery Recycling Program had a budget of $20,000 in Fiscal Year 2022-23 with a total program cost of
$19,153.14.
Public Notice Process
Copies of this report are on file and will be included with the complete agenda packet for the May 8, 2024 Citizens Advisory Committee
meeting at District Headquarters and posted on the District's website at www.cmsdca.gov.
Alternative Actions
1. Direct staff to report back with more information.
File Attachments
Paularino Elementary.jpg (3,053 KB)
Progam Data - Total Batteries Collected.png (214 KB)
Program Data - Participating Schools.png (192 KB)
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B. ITEM
To: Citizens Advisory Committee
Via: Scott Carroll, General Manager
From: Marissa Pereyda, Management Analyst II
Date: May 8, 2024
Subject: Three-Cart Curbside Collection Program Rollout Plan Presented by CR&R
Summary
Julie Barreda, CR&R Regional Vice President, will present the proposed Three-Cart Curbside Collection Program Rollout Plan.
Recommendation
That the Citizens Advisory Committee receive and file this report.
Analysis
Senate Bill (SB) 1383 requires jurisdictions using a two-cart collection system to deliver waste to a "high-diversion" waste processing
facility or implement a three-cart collection system. Currently, the District has a two-cart system where recyclables and landfill waste are
collected in one container and separated at a local Materials Recovery Facility. The Board of Directors determined that upgrading the
waste hauler’s facility to a "high-diversion" facility is cost-prohibitive and chose to move forward with a three-cart system. On January
23, 2023, Board of Directors approved an amendment to the solid waste agreement with CR&R Incorporated (CR&R), establishing a
residential Three-Cart Curbside Collection Program. The Three-Cart Program will allow the District to remain in compliance with SB
1383 and ideally increase the District's diversion rate by reducing the amount of contaminated recyclables going to the landfill.
CR&R has worked cooperatively with District staff to develop the Three-Cart Curbside Collection Rollout Plan presented today. Per the
proposed plan, the Three-Cart Rollout will begin October 7, 2024. A presentation outlining the Three-Cart Rollout Plan is attached to this
report and accompanied by a verbal presentation from Julie Barreda, CR&R Regional Vice President. The Three-Cart Rollout Plan was
presented to the Board of Directors at the April 9, 2024, Study Session.
Legal Review
Not applicable.
Environmental Review
Presenting the Three-Cart Rollout Plan is an administrative matter and is exempt from the requirements of the California Environmental
Quality Act (CEQA) (Public Resources Code Section 21000 et. seq.). Section 15300.4 of CEQA allows an agency while establishing its
own procedures "to list those specific activities which fall within each of the exempt classes," and the District has adopted "CEQA
Guidelines and Implementing Procedures" that state on page 6 "Projects" does not include... C. Continuing administration or
maintenance activities.
Financial Review
As a result of implementing the Three-Cart Curbside Collection Program, the District's annual total solid waste operating expenditures
are projected to increase from $7.3 million in FY 2023/24 to $11 million in FY 2028/29, per the final solid waste rate study received and
filed at the April 22, 2024, Board of Directors meeting. The rate recommendation accepted by the Board on April 22, 2024, is projected
to generate enough revenue to cover the projected expenses and maintain the solid waste minimum operating reserve balance.
Public Notice Process
Copies of this report are on file and will be included with the complete agenda packet for the May 8, 2024, Citizens Advisory Committee
Meeting held at 290 Paularino Avenue and posted on the District's website at www.cmsdca.gov.
Alternative Actions
Refer item back to staff with further instructions.
Subject 4. Three-Cart Curbside Collection Program Rollout Plan Presented by CR&R
Meeting May 8, 2024 - Citizens Advisory Committee
Access Public
Type Presentation, Receive and File
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File Attachments
CR&R_Three-Cart_Rollout_Presentation_CAC_05.08.2024.pdf (1,025 KB)
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C. CLOSING ITEMS
Subject 1. Committee Member Comments
Meeting May 8, 2024 - Citizens Advisory Committee
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Type Presentation
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C. CLOSING ITEMS
Subject 2. Board/Staff Comments
Meeting May 8, 2024 - Citizens Advisory Committee
Access Public
Type Presentation
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C. CLOSING ITEMS
The next Citizens Advisory Committee meeting will be held at 6:00 p.m. on Wednesday, July 10, 2024 in the District's Boardroom,
located at 290 Paularino Avenue, Costa Mesa, CA 92626.
Subject 3. Adjournment
Meeting May 8, 2024 - Citizens Advisory Committee
Access Public
Type Procedural
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