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Minutes - Board - 2024-02-13COSTA MESA SANITARY DISTRICT MINUTES OF BOARD OF DIRECTORS STUDY SESSION FEBRUARY 13, 2024 Members present Art Perry, Bob Ooten, Brett Eckles, Mike Scheafer Members absent Arlene Schafer Staff present Scott Carroll (General Manager), Gina Terraneo (Management Analyst II), Dyana Bojarski (Administrative Services Manager), Mark Esquer (District Engineer), Angela Colunga (Administrative Assistant I), David Griffin (Code Enforcement Officer), Kaitlin Tran (Finance Manager) Others present Jim Fisler, Mesa Water Director & Commission Special District Member Jim Mosher, District resident John Lewis, Lewis Consulting Group Mike Balliet, Michael Balliet Consulting Meeting called to order at 8:00 A.M. A. OPENING ITEMS Orange County Local Agency Formation Procedural: 1. Roll Call - (If absences occur, consider whether to deem those absences excused based on facts presented for the absence — such determination shall be the permission required by law.) President Scheafer called the meeting to order at 8:00 A.M. COSTA MESA SANITARY DISTRICT PAGE 2 MINUTES OF THE BOARD OF DIRECTORS STUDY SESSION HELD FEBRUARY 13, 2024 Management Analyst II, Gina Terraneo, noted that President Scheafer, Secretary Perry, Vice Secretary Ooten, and Director Eckles were present, while Vice President Schafer was not present. B. PUBLIC COMMENTS Procedural: 1. Public Comments President Scheafer opened public comments. District resident, Jim Mosher, inquired about the District's Citizens Environmental Protection Academy (CEPA). General Manager, Scott Carroll, stated that some of the District's partner agencies still offer facility tours, which was the primary component of CEPA. He noted that the District has replaced its CEPA program with its Eco Expo event. President Scheafer stated that the COVID-19 pandemic affected the District's ability to host CEPA. He commented on the Eco Expo event's popularity and stated that the District can request tours of CR&R's facilities. Vice Secretary Ooten shared that Orange County Sanitary District (OCSD) and Orange County Water District (OCWD) offer tours and that each agency has a substantial amount of information on their website. President Scheafer recommended advertising OCSD and OCWD's public tours. Mesa Water Director and Orange County Local Agency Formation Commission (OC LAFCO) Special District Member, Jim Fisler, presented an OC LAFCO outreach publication. He discussed OC LAFCO's website improvements and their upcoming meeting. He noted that he is running for re-election on their Board of Commissioners. He commented on the District's new landscaping. President Scheafer thanked Director Fisler for the one -page newsletter. COSTA MESA SANITARY DISTRICT PAGE 3 MINUTES OF THE BOARD OF DIRECTORS STUDY SESSION HELD FEBRUARY 13, 2024 Vice Secretary Ooten inquired about OC LAFCO's progress on unincorporated areas. Director Fisler stated that OC LAFCO has reduced the number of unincorporated areas from 40 to 25. Hearing no additional comments, President Scheafer closed public comments. C. ITEMS OF STUDY Action, Receive and File: 1. Receive and File Waste Composition Studies #7 and #8 from Michael Balliet Consulting Recommendation: That the Board of Directors receive and file Waste Composition Studies #7 and #8 from Michael Balliet Consulting. Mr. Carroll introduced Mike Balliet of Michael Balliet Consulting. Mr. Balliet presented report details. He provided the location of waste composition study #7 and described the sampling process. He noted that study #7 had a significant amount of green waste due to a large succulent and bush collected in the sample. He provided the location of waste composition study #8 and noted that this study had the lowest amount of green waste. He stated that, over the course of the year, contamination rates have ranged from 12% to 30%. He shared that the District's educational messaging has helped improve customer's waste sorting behaviors. Vice Secretary Ooten requested a graphical representation of contamination rates and trends. Mr. Balliet stated that he will provide a summary report of the past year's performance. Discussion followed regarding the three -cart system and future waste sorts. Mr. Mosher inquired about the District's Senate Bill (SB) 1383 enforcement plan and discussed the potential negative consequences of transitioning to a three -cart system. He commented on the City of Newport Beach's three -cart COSTA MESA SANITARY DISTRICT PAGE 4 MINUTES OF THE BOARD OF DIRECTORS STUDY SESSION HELD FEBRUARY 13, 2024 program and their reported diversion rates for organic and commercial waste. He discussed the District's current diversion rate and how it may decrease after transitioning to a three -cart system. Mr. Balliet commented on the three -cart system's effects on diversion rates. President Scheafer stated that the District's Solid Waste Ad Hoc Committee will be discussing its SB 1383 enforcement plan. Discussion followed regarding the District's SB 1383 enforcement and inspection measures. Director Eckles suggested looking into the City of Newport Beach's three -cart program to incorporate their best practices to increase the District's diversion rate. There was no further discussion, and the report was received. Action, Receive and File: 2. Receive and File CR&R FY 2022-23 Annual Performance Review Recommendation: That the Board of Directors receive and file the CR&R FY 2022- 23 Annual Performance Review. Mr. Carroll stated that Management Analyst II, Marissa Pereyda, is not available to present this item. The Board agreed to move this item to the March Study Session for discussion. There was no further discussion. Action, Receive and File: 3. Receive and File January 2024 Code Enforcement Officer Report Recommendation: That the Board of Directors receive and file this report. Code Enforcement Officer, David Griffin, provided report details. He stated that he encountered six scavengers in the month of January and issued 212 notices for trash carts in public view. COSTA MESA SANITARY DISTRICT PAGE 5 MINUTES OF THE BOARD OF DIRECTORS STUDY SESSION HELD FEBRUARY 13, 2024 The Board thanked Mr. Griffin for his hard work and community presence. There was no further discussion, and the report was received. Action: 4. CMSD's 80th Anniversary Logo Recommendation: That the Board of Directors select the District's 80th Anniversary logo. Mr. Carroll introduced the item. Management Analyst II, Gina Terraneo, stated that District staff worked with a freelance graphic designer to create an 8011' anniversary logo. She stated that it will be used for various promotional items. She noted that District staff considered the District's mission, vision, and just cause when developing the logo and tagline. She stated that the logo contains a graphic image of the Newport Back Bay which represents the District's mission to protect the environment. She noted that each logo design contains the same wording. She shared that District staff and the Citizens Advisory Committee (CAC) voted for logo option one. President Scheafer commented on the logo designs. Vice Secretary Ooten and Director Eckles expressed support for logo option one but recommended increasing the font size of the agency name. Secretary Perry suggested changing the design of logo option one into a circle. Director Eckles recommended only using one logo design. President Scheafer expressed support for Secretary Perry's suggestion. Mr. Mosher commented on the usage of the 801' logo. He expressed support for logo option two. He commented on the graphic image used in the logo design and discussed its significance to the District's service area. COSTA MESA SANITARY DISTRICT PAGE 6 MINUTES OF THE BOARD OF DIRECTORS STUDY SESSION HELD FEBRUARY 13, 2024 The Board selected logo option one with minor revision requests and there was no further discussion. Action, Receive and File: S. Citizens Advisory Committee Member Attendance Report Recommendation: That the Board of Directors receive and file the CAC attendance report. Mr. Carroll presented report details. He stated that there are two CAC members who have missed the last three committee meetings. He noted that both of their terms expire next month. He stated that they can reapply for the CAC and the Board has the discretion to reappoint them. President Scheafer commented that CAC Member Arbour has missed a few meetings. He shared that CAC Member Baume currently works evenings and nights and is probably not available to attend CAC meetings. Director Eckles suggested reiterating to the CAC that meeting attendance is expected. Secretary Perry asked if the District has received any CAC applications for the 2024-2026 term. Mr. Carroll stated that the District has received one application. The Board agreed to remind the committee members of the policies stated in the CAC Handbook. There was no further discussion, and the report was received. D. CLOSING ITEMS Procedural: 1. Oral Communications and Director Comments Vice Secretary Ooten suggested discussing storm implications for pump stations at an upcoming Study Session. He stated that the City of Costa Mesa may be using a District pump station as a storm drain. COSTA MESA SANITARY DISTRICT PAGE 7 MINUTES OF THE BOARD OF DIRECTORS STUDY SESSION HELD FEBRUARY 13, 2024 Mr. Carroll stated that he will have the District Engineer discuss those issues with the City of Costa Mesa. He shared that there will be a report regarding pump station performance at the March Study Session. Vice Secretary Ooten discussed flow meters for the Fairview Development Center. Discussion followed regarding the Fairview Development Center. Director Eckles thanked District staff for their responsiveness to recent trash service issues affecting several residents in his division. Discussion followed regarding pump station locations and their exposure to landslides. President Scheafer requested more information regarding CR&R's recycling revenue. Mr. Carroll shared that the District released its 2023 Year in Review report. He noted that the report is available on the District's website. Secretary Perry recommended sharing the report with the City/Districts Liaison Committee. There were no additional comments. Procedural: 2. Adjournment President Scheafer adjourned the meeting at 8:57 A.M. Art Perry Mike Scheafer Secretary President ORDINANCE NO. 138 AN ORDINANCE OF THE BOARD OF DIRECTORS OF THE COSTA MESA SANITARY DISTRICT ADOPTING A REVISED OPERATIONS CODE WHEREAS, the Board of Directors of the Costa Mesa Sanitary District has previously codified its ordinances into an Operations Code; and WHEREAS, the staff has reviewed the Operations Code and determined to recommend that the provisions on discrimination and abusive conduct be updated, and the provisions providing for a contract District Engineer be eliminated, that the provisions on conditional offers of employment be updated, and a new provision on capital assets be added: and WHEREAS, the Board of Directors does also want to make other minor housekeeping corrections at this time; and WHEREAS, the Board of Directors ad hoc committee has finished reviewing the Operations Code and a comprehensive revision to the Operations Code is therefore warranted at this time. NOW, THEREFORE, the Board of Directors of the Costa Mesa Sanitary District does hereby ORDAIN as follows: Section 1. That the attached "Operations Code" is adopted as the District's Operations Code and supersedes previous versions. Section 2. Should any part, clause or section of this Ordinance be declared by any Court of competent jurisdiction to be invalid, the remaining provisions of this Ordinance shall nevertheless be and remain in full force and effect and the Board of Directors of the Costa Mesa Sanitary District of Orange County, California, hereby declares that each and every section, clause, provision or part of this Ordinance would have been adopted and made a part of this Ordinance without the adoption of any portion thereof and that the invalidity of any part or provision hereof shall not in any way affect the validity or enforcement of the remaining provisions of this Ordinance that may stand on their own. STATE OF CALIFORNIA COUNTY OF ORANGE Ss CITY OF COSTA MESA 1, NOELANI MIDDENWAY, Clerk of the Costa Mesa Sanitary District, hereby certify that the above and foregoing Ordinance No. 138 was duly and regularly passed and adopted by said Board of Directors at a regular meeting thereof, held on the 25th day of March 2024 by the following votes: AYES: Ooten, Schafer, Scheafer, Perry, Eckles NOES: None ABSENT: None ABSTAIN: None IN WITNESS WHEREOF, I have hereunto set my hand and affixed the seal of the Costa Mesa Sanitary District, this 25th day of March 2024. I /er k -olet the �o"8 �ta 1-4e5s a' 9Va'-n �it a r y District Section 3. Pursuant to Health and Safety Code Sections 6490 and 6491. 3, the District Clerk shall cause this ordinance or a summary thereof to be published in a newspaper of general circulation printed and published in the District according to law. PASSED and ADOPTED this 25th day of March 2024. Secretary Presi nt