2024_03_12_ss3/7/24, 1:34 PM BoardDocs® Pro
https://go.boarddocs.com/ca/cmsdca/Board.nsf/Private?open&login#1/2
Tuesday, March 12, 2024
Board of Directors Study Session
Time: 8:00 a.m.
Location: Costa Mesa Sanitary District - 290 Paularino Ave., Costa Mesa, CA 92626
***
The livestream of the meeting can be viewed by clicking the "Video" icon on this page (which will
be made available at the start of the meeting) or by visiting
www.youtube.com/CostaMesaSanitary.
***
To participate in the meeting by computer:
1. Copy and past the following into your browser - https://us02web.zoom.us/join
2. Enter the Meeting ID number - 825 2896 6090
3. Click "Join."
***
To join the meeting with a mobile device:
1. Download the Zoom app at the Google Play Store (for Android devices) or the App Store (for
Apple devices)
2. Open the Zoom app. Select "Join a Meeting."
3. Enter Zoom Meeting ID. Select "Join Meeting."
***
To join the meeting by phone:
1. Call 1-669-900-6833.
2. You will be asked to enter the Meeting ID number. Dial 825 2896 6090#
3. Lastly, you will be asked to enter your Participant ID. Press the # symbol again to bypass this
step.
***
Public Comments: Members of the public can submit any comments in real time during the
meeting or prior to the meeting in writing for the Board of Directors' consideration by sending
them to the District Clerk, Noelani Middenway, at nmiddenway@cmsdca.gov. Those comments will
be made part of the official public record of the meeting.
***
Obtaining Agenda Materials: The public is entitled to copies of all documents that are made part
of the agenda packet. If any document or other writing pertaining to an agenda item is
distributed to all or a majority of the Board after the packet is prepared, a copy of that writing
may be obtained from the District Clerk's Office.
***
In Compliance with ADA: Contact District Clerk, Noelani Middenway, at (949) 645-8400, 48 hours
prior to meeting if assistance is needed (28 CFR 35.102.35.104 ADA Title II).
A. OPENING ITEMS
1. Roll Call - (If absences occur, consider whether to deem those absences excused based on facts presented for the
absence – such determination shall be the permission required by law.)
B. PUBLIC COMMENTS - This time has been set aside for persons in the audience to make comments on
items within the subject matter jurisdiction of the Costa Mesa Sanitary District that are not listed on this
agenda. Members of the public will have the opportunity to address the Board of Directors about all other
items on this agenda at the time those items are considered. Under the provisions of the Brown Act, the
Board of Directors is prohibited from taking action on oral requests but may refer the matter to staff or to
a subsequent meeting. The Board of Directors will respond after public comment has been received.
Please state your name. Each speaker will be limited to four (4) continuous minutes.
3/7/24, 1:34 PM BoardDocs® Pro
https://go.boarddocs.com/ca/cmsdca/Board.nsf/Private?open&login#2/2
1. Public Comments
C. ITEMS OF STUDY
1. Receive and File February 2024 Code Enforcement Officer Report
2. Draft Solid Waste Rate Study
3. Receive and File CR&R FY 2022-23 Annual Performance Review
4. February 4, 5, & 6, 2024 Storm Inflow Calculation
5. Receive and File Seven (7) Citizens Advisory Committee Applications
D. CLOSING ITEMS
1. Oral Communications and Director Comments
2. Adjournment
3/7/24, 1:35 PM BoardDocs® Pro
https://go.boarddocs.com/ca/cmsdca/Board.nsf/Private?open&login#1/15
Tuesday, March 12, 2024
Board of Directors Study Session
Time: 8:00 a.m.
Location: Costa Mesa Sanitary District - 290 Paularino Ave., Costa Mesa, CA 92626
***
The livestream of the meeting can be viewed by clicking the "Video" icon on this page (which will
be made available at the start of the meeting) or by visiting
www.youtube.com/CostaMesaSanitary.
***
To participate in the meeting by computer:
1. Copy and past the following into your browser - https://us02web.zoom.us/join
2. Enter the Meeting ID number - 825 2896 6090
3. Click "Join."
***
To join the meeting with a mobile device:
1. Download the Zoom app at the Google Play Store (for Android devices) or the App Store (for
Apple devices)
2. Open the Zoom app. Select "Join a Meeting."
3. Enter Zoom Meeting ID. Select "Join Meeting."
***
To join the meeting by phone:
1. Call 1-669-900-6833.
2. You will be asked to enter the Meeting ID number. Dial 825 2896 6090#
3. Lastly, you will be asked to enter your Participant ID. Press the # symbol again to bypass this
step.
***
Public Comments: Members of the public can submit any comments in real time during the
meeting or prior to the meeting in writing for the Board of Directors' consideration by sending
them to the District Clerk, Noelani Middenway, at nmiddenway@cmsdca.gov. Those comments will
be made part of the official public record of the meeting.
***
Obtaining Agenda Materials: The public is entitled to copies of all documents that are made part
of the agenda packet. If any document or other writing pertaining to an agenda item is
distributed to all or a majority of the Board after the packet is prepared, a copy of that writing
may be obtained from the District Clerk's Office.
***
In Compliance with ADA: Contact District Clerk, Noelani Middenway, at (949) 645-8400, 48 hours
prior to meeting if assistance is needed (28 CFR 35.102.35.104 ADA Title II).
A. OPENING ITEMS
Subject 1. Roll Call - (If absences occur, consider whether to deem those absences
excused based on facts presented for the absence – such determination shall
be the permission required by law.)
Meeting Mar 12, 2024 - Board of Directors Study Session
Access Public
Type Procedural
3/7/24, 1:35 PM BoardDocs® Pro
https://go.boarddocs.com/ca/cmsdca/Board.nsf/Private?open&login#2/15
Michael Scheafer, President
Arlene Schafer, Vice President
Arthur Perry, Secretary
Robert Ooten, Vice Secretary
Brett Eckles, Director
3/7/24, 1:35 PM BoardDocs® Pro
https://go.boarddocs.com/ca/cmsdca/Board.nsf/Private?open&login#3/15
B. PUBLIC COMMENTS - This time has been set aside for persons in the
audience to make comments on items within the subject matter jurisdiction of
the Costa Mesa Sanitary District that are not listed on this agenda. Members of
the public will have the opportunity to address the Board of Directors about all
other items on this agenda at the time those items are considered. Under the
provisions of the Brown Act, the Board of Directors is prohibited from taking
action on oral requests but may refer the matter to staff or to a subsequent
meeting. The Board of Directors will respond after public comment has been
received. Please state your name. Each speaker will be limited to four (4)
continuous minutes.
Subject 1. Public Comments
Meeting Mar 12, 2024 - Board of Directors Study Session
Access Public
Type Procedural
3/7/24, 1:35 PM BoardDocs® Pro
https://go.boarddocs.com/ca/cmsdca/Board.nsf/Private?open&login#4/15
C. ITEMS OF STUDY
To: Board of Directors
Via: Scott Carroll, General Manager
From: David Griffin, Code Enforcement Officer
Date: March 12, 2024
Subject: Receive and File February 2024 Code Enforcement Officer Report
Summary
This report summarizes major points for three ordinance enforcement topics covering scavenging, graffiti on trash carts, and trash
container enforcement. For the month of February 2024, the CMSD Code Enforcement Officer (CEO) focused his efforts on patrols in
various parts of the community. The goal is to identify and deter instances of scavenging and residential trash carts left within the public
view.
Recommendation
That the Board of Directors receives and file this report.
Analysis
In the month of February, Officer Griffin observed 3 individuals searching in trash carts on Plumer, Orange, and Morristown Ln. All
individuals were advised of the District's scavenging law and given verbal warnings before they went on their way.
In the month of February, Officer Griffin issued 94 first warning notices (yellow tag) to residential properties for having their trash carts in
public view.
Officer Griffin did not observe graffiti on trash carts in the month of February.
To address resident concerns, Officer Griffin is patrolling streets by 6:30 a.m.
In the month of February, Officer Griffin completed the California Association of Code Enforcement Officers (CACEO) Module I course
and exam, taking the first step toward earning the Certified Code Enforcement Officer (CCEO) designation. As a result, Officer Griffin's
field hours were reduced in February, and at least partially contributed to the decrease in notices issued.
Legal Review
Not applicable.
Environmental Review
Code enforcement activities and reporting are not a disturbance of the environment similar to grading or construction and do not
constitute a project under CEQA or the District’s CEQA Guidelines.
Financial Review
Officer Griffin's activities are funded in the adopted budget.
Public Notice Process
Copies of this report are on file and will be included with the complete agenda packet for the March 12, 2024 Board of Directors Study
Session meeting at District Headquarters and posted on the District’s website.
Alternative Actions
Direct staff to report back with more information.
File Attachments
Code_Enforcement_Officer_Report_February_2024.pdf (373 KB)
Subject 1. Receive and File February 2024 Code Enforcement Officer Report
Meeting Mar 12, 2024 - Board of Directors Study Session
Access Public
Type Receive and File
3/7/24, 1:35 PM BoardDocs® Pro
https://go.boarddocs.com/ca/cmsdca/Board.nsf/Private?open&login#5/15
3/7/24, 1:35 PM BoardDocs® Pro
https://go.boarddocs.com/ca/cmsdca/Board.nsf/Private?open&login#6/15
C. ITEMS OF STUDY
To: Board of Directors
Via: Scott Carroll, General Manager
From: Marissa Pereyda, Management Analyst II
Date: March 12, 2024
Subject: Draft Solid Waste Rate Study
Summary
In January 2024, Costa Mesa Sanitary District (District) retained NBS Government Finance Group (NBS) to conduct a solid waste rate
study. The purpose of the rate study is to evaluate the District's current solid waste rates and projected annual revenues and
expenditures, including anticipated expenses related to compliance with SB 1383 and the associated transition to the three-cart system
in the fall of 2024, in order to determine the District's revenue requirements and a fair and equitable flat rate. The rate evaluation should
ensure that rates annually contribute enough to meet the minimum operations and maintenance reserve balance. NBS worked
cooperatively with District staff to develop and evaluate rate alternatives and study results. Based on this analysis and review, NBS and
District staff are making the rate recommendations presented in this report. The draft solid waste rate study report and presentation
prepared by NBS are attached to this report.
Recommendation
That the Board of Directors provide direction to staff.
Analysis
In November 2023, the District solicited proposals for conducting a solid waste rate study and sewer permit and fixture fee management
plan study. One firm, NBS, responded to the District's Request for Proposal (RFP). Due to the proposed cost of the sewer permit and
fixture fee portion of the study exceeding the amount budgeted for that study, District staff requested that NBS move forward with only
the solid waste rate study. The District entered into an agreement for solid waste rate study services with NBS in January 2024.
District staff evaluated a flat rate versus tiered rate structure, and determined that at this time the District's customer account data and
billing system cannot accommodate a tiered rate structure. Staff directed NBS to proceed with the current flat rate structure. District
staff can evaluate the possibility of implementing rates based on cart size by analyzing customer account data and the capabilities of
the District's billing system, with the objective of providing a future option of adopting rates that are differentiated by cart size.
Based on the analysis conducted by NBS in partnership with District staff, the preferred rate adjustment is a five percent (5%) annual
net revenue increase for the next five fiscal years, with a cumulative increase of 27.6% over five years to the District's net revenue
requirements. These annual revenue increases equate to the annual rate increases outlined below. Moderate annual increases in rate
revenue (5% annually) are recommended to maintain the financial health of the solid waste fund. The rates increases outlined below
set the maximum rate increase allowed annually. The District should monitor the new rates to ensure that the revenue generated is
sufficient to meet the annual revenue requirements. At the same time, if the revenue generated exceeds projections and a rate increase
of the proposed 5% is not necessary, the Board can approve a rate increase of less than 5%.
Service Type Current Rates Proposed Rates
FY 2023/24 FY 2024/25 FY 2025/26 FY 2026/27 FY 2027/28 FY 2028/29
Annual Rate Increases 4.73%5.00%5.00%5.00%5.00%
Annual Rates
Flat Rate $ 289.20 $ 302.88 $ 318.02 $ 333.93 $ 350.62 $ 368.15
Subject 2. Draft Solid Waste Rate Study
Meeting Mar 12, 2024 - Board of Directors Study Session
Access Public
Type Discussion
Goals 2.00 Solid Waste
7.1 Perform long term solid and liquid waste rate projections
3/7/24, 1:35 PM BoardDocs® Pro
https://go.boarddocs.com/ca/cmsdca/Board.nsf/Private?open&login#7/15
Monthly Rates
Flat Rate $ 24.10 $ 25.24 $ 26.50 $ 27.83 $ 29.22 $ 30.68
The District asked NBS to determine if Accessory Dwelling Units (ADU) should receive special rate consideration. NBS'
recommendation is to maintain the District’s current flat rate structure for ADUs since an ADU residence does not receive a different
level of service than a single-family residence. Therefore, the proposed rates apply to single-family residences and ADUs.
For reference, the rate increases approved by the Board following the 2019 solid waste rate study are: FY 2019/20 (4.1%), FY 2020/21
(7.00%), FY 2021/22 (7.00%), FY 2022/23 (6.00%), and FY 2023/24 (6.00%).
Staff is recommending that the Board provide direction regarding the draft rate study report and proposed rates. Staff's proposed
timeline for the solid waste rate study review and rate adoption is presented below.
March 12, 2024 March 13, 2024 April 9, 2024 April 22, 2024 June 24, 2024
Board of Directors
Study Session
Citizens Advisory
Committee Meeting
Board of Directors
Study Session
Board of Directors
Meeting
Board of Directors
Meeting
Recommendation:
Review the draft solid
waste rate study
report and proposed
solid waste rates and
provide direction to
staff.
Recommendation:
Review the draft solid
waste rate study
report and proposed
solid waste rates and
provide feedback.
Recommendation:
Review the final draft
solid waste rate study
report and proposed
solid waste rates and
provide direction to
staff.
Recommendation:
Receive and file solid
waste rate study and
recommended
rates, direct staff to
mail Prop 218 notice,
and set a public
hearing for June 24,
2024, to adopt new
solid waste rates.
Public hearing to
adopt solid waste
rates.
Legal Review
Not applicable.
Environmental Review
Consideration of the Draft Solid Waste Rate Study is an administrative matter and is exempt from the requirements of the California
Environmental Quality Act (CEQA) (Public Resources Code Section 21000 et. seq.). Section 15300.4 of CEQA allows an agency while
establishing its own procedures "to list those specific activities which fall within each of the exempt classes," and the District has
adopted "CEQA Guidelines and Implementing Procedures" that state on page 6 "Projects" does not include... C. Continuing
administration or maintenance activities.
Financial Review
The preferred solid waste rate adjustment is a five percent (5%) annual net revenue increase for the next five fiscal years, with a
cumulative increase of 27.6% over five years to the District's net revenue requirements. If the proposed rate increases are not
implemented, the District would have a projected solid waste fund deficit of approximately $1.59 million in FY 2028/29. The District's
minimum solid waste operating and maintenance reserve target is 30% of annual operating expenses. Based on projected increases in
operating expenses, the minimum reserve target (30%) will increase to $2.7 million in FY 2028/29. The recommendation from this study
is for the District to maintain a minimum solid waste operating and maintenance reserve of 35%, or approximately $3.2 million in FY
2028/29. With the proposed rate increase, the District's solid waste operating and maintenance reserve would be approximately $5.45
million in FY 2028/29.
Public Notice Process
Copies of this report are on file and will be included with the complete agenda packed for the March 12, 2024, Board of Directors Study
Session held at 290 Paularino Avenue and posted on the District's website at www.cmsdca.gov.
Alternative Actions
Refer item back to staff with further instructions.
File Attachments
Draft_Solid_Waste_Rate_Study_Board_Presentation.pdf (1,882 KB)
Draft_Solid_Waste_Rate_Study_Report.pdf (1,009 KB)
3/7/24, 1:35 PM BoardDocs® Pro
https://go.boarddocs.com/ca/cmsdca/Board.nsf/Private?open&login#8/15
C. ITEMS OF STUDY
To: Board of Directors
Via: Scott Carroll, General Manager
From: Marissa Pereyda, Management Analyst II
Date: March 12, 2024
Subject: Receive and File CR&R FY 2022-23 Annual Performance Review
Summary
Per Section 4.6 of the District's July 1, 2018, Agreement with CR&R Environmental Services, the District shall complete an annual
performance review of residential services provided by CR&R as well as administrative services, including report preparation, accuracy,
timeliness of transmittal, responsive to inquiries, database management, service levels, and helpfulness. The FY 2022-23 Annual
Performance Review of CR&R is presented to the Board of Directors.
Recommendation
That the Board of Directors receive and file CR&R FY 2022-23 Annual Performance Review.
Analysis
Each year, staff conducts a performance evaluation of CR&R to determine contract compliance and performance satisfaction.
Performance is evaluated on the following grading scale: Excellent, Satisfactory, Unsatisfactory, and Not Applicable. The evaluation
term of CR&R's Annual Performance Review being presented to the Board of Directors is July 1, 2022, to June 30, 2023. The
performance review found that CR&R demonstrated acceptable compliance for the year in review with some Unsatisfactory areas in
need of improvement. Staff reviewed nine areas of performance with the findings summarized below. Any Excellent or Unsatisfactory
ratings are noted, with all other ratings being Satisfactory or Not Applicable.
1. Services to be Provided and Term
During the review period, CR&R furnished all labor, material, and equipment to collect, transport, recycle, and dispose of solid
waste collected from CMSD customers.
Reports confirm that CR&R has transported all material collected from the CMSD service area to CR&R's Material Recovery
Facility (MRF) and Anaerobic Digestion (AD) Facility and unrecyclable residue to Orange County landfill sites.
2. Hauler Compensation
The District's standard per-unit net-to-hauler payment ($19.34) for the year in review is within ten-percent (10%) of the County
average net-to-hauler rate ($22.56) as required by the Agreement.
CR&R submitted a CPI increase request in March 2023 and the Board of Directors approved a five-percent (5%) CPI increase
adjustment for FY 2023-24 on August 21, 2023.
3. Records, Reports, Reviews, and Audits
CR&R sends the District month-end reports by the seventh of each month as required by the Agreement.
CR&R reports a 61.14% diversion rate, which is well above the 50% diversion rate required by the Agreement.
4. Operations
During the first quarter of the review period, cart replacement requests took up to three weeks to complete. For the remaining
three quarters of the review period, cart replacement requests improved significantly and were completed within one week.
The District receives 80% of the revenue generated from additional container charges along with accompanying documentation
on a quarterly basis.
Collection trucks continue to be powered by Compressed Natural Gas (CNG) and display Costa Mesa Sanitary District banners.
Excellent (Contract Liaison 5.7): Senior Sustainability Manager Mike Carey continues to provide superior customer service to
the District and CR&R staff continues to meet monthly with District staff to discuss issues and concerns with service.
Subject 3. Receive and File CR&R FY 2022-23 Annual Performance Review
Meeting Mar 12, 2024 - Board of Directors Study Session
Access Public
Type Receive and File
3/7/24, 1:35 PM BoardDocs® Pro
https://go.boarddocs.com/ca/cmsdca/Board.nsf/Private?open&login#9/15
CR&R's office hours are 7:00 a.m. to 5:00 p.m., Monday - Friday, excluding holidays, which is one hour more than required by
the agreement and Leslie Sanchez, the District's Customer Service Designee, promptly responds to staff requests.
5. Insurance, Bonds, and Indemnifications
Contamination Monitoring is Not Applicable since contamination processing fees were not issued during the review period.
There is nothing to report for the other items in this performance category.
6. Default and Damages
Liquidated Damages is Not Applicable since the first Liquidated Damages assessment will be presented to CR&R in 2024.
There is nothing to report for the other items in this performance category.
7. Collection Schedule
During the year in review, a total of 538 missed collection complaints were received via GOGov. Missed collections have
decreased by 29.86% from the previous review period and are trending down for the first time in four years.
8. Special Programs
The Christmas Tree Collection Program was greatly improved from the previous year, with only two complaints received
compared to 101 complaints the previous year.
Unsatisfactory (Large Item Pickup 9.1.3): The Large Item Collection Program experienced significant delays during the first two
quarters of the review period with collections averaging three to four weeks to complete. CR&R increased collection frequency
and collections improved during the second two quarters of the review period, but additional improvement is needed.
Excellent (Annual Compost Event 9.1.6): The District was pleased with CR&R's coordination efforts and making sure the event
was successful. CR&R provided compost and eight volunteers, and the District was able to distribute 1,680 bags or 50,400
pounds of compost.
Unsatisfactory (Community Outreach Programs 9.3): CR&R's Sustainability Specialist did not dedicate the required
approximately 20 hours per week to promoting solid waste diversion programs for the District. CR&R will need to dedicated
substantially more time to cart-to-cart outreach and other diversion outreach programs in order to be in compliance with the
Agreement.
9. Miscellaneous
District staff completed negotiations with CR&R and entered into the First Amendment to the Agreement on January 27, 2023.
The CR&R FY 2022-23 Annual Performance Review was presented to the Citizens Advisory Committee (CAC) at the January 10, 2024,
CAC meeting.
Legal Review
Not applicable.
Environmental Review
Consideration of CR&R's annual performance review is an administrative matter and is exempt from the requirements of the California
Environmental Quality Act (CEQA) (Public Resources Code Section 21000 et. seq.). Section 15300.4 of CEQA allows an agency while
establishing its own procedures "to list those specific activities which fall within each of the exempt classes," and the District has
adopted "CEQA Guidelines and Implementing Procedures" that state on page 6 "Projects" does not include... C. Continuing
administration or maintenance activities.
Financial Review
There is no financial impact for conducting the FY 2022-23 Annual Performance Review of CR&R since the review is conducted by
District staff.
Public Notice Process
Copies of this report are on file and will be included with the complete agenda packed for the March 12, 2024, Board of Directors Study
Session held at 290 Paularino Avenue and posted on the District's website at www.cmsdca.gov.
Alternative Actions
Refer item back to staff with further instructions.
File Attachments
CR&R_FY_2022-23_Performance_Evaluation.pdf (268 KB)
3/7/24, 1:35 PM BoardDocs® Pro
https://go.boarddocs.com/ca/cmsdca/Board.nsf/Private?open&login#10/15
C. ITEMS OF STUDY
To: Board of Directors
From: Mark Esquer, District Engineer
Date: March 12, 2024
Subject: February 4, 5, & 6, 2024 Storm Inflow Calculation
Summary
During the February 4, 5, and 6, 2024 rain storm, about 1.2%, 2.1%, and 3.2% of the rainfall entered the system. The District Engineer
will present how the storm water volume entering the sewer system is estimated. The goal is to be less than or equal to 2% rain
ingress.
All four Major Stations
Date Excess
flow (cf)Area (sf)
Depth of
excess
flow (in)
Rainfall
(in)
Percent
reach the
station
Gallons/Day/Acre
of Storm Inflow
2/4/2024 51,075 98,131,968 0.006246 0.526 1.19%169.60
2/5/2024 266,498 98,131,968 0.032589 1.573 2.07%884.92
2/6/2024 388,137 98,131,968 0.047463 1.465 3.24%1288.82
All 3 Days 705,711 98,131,968 0.086297 3.564 2.42%2343.33
Recommendation
That the Board of Directors receive and file this report.
Analysis
The District uses local. county, and national rain gauge data, an analysis of four largest pump station run times, and engineering
calculations to estimate the inflow to our sewer system. An overview of the calculation will be shared during the presentation.
Legal Review
Not Applicable
Environmental Review
Receiving inflow data from significant rain events is an administrative matter and is exempt from the requirements of the California
Environmental Quality Act (CEQA) (Public Resources Code Section 21000 et. seq.). Section 15300.4 of CEQA allows an agency while
establishing its own procedures "to list those specific activities which fall within each of the exempt classes," and the District has
adopted "CEQA Guidelines and Implementing Procedures" that state on page 6 "Projects" does not include... C. Continuing
administration or maintenance activities.
Financial Review
There are no financial impacts to the district.
Public Notice Process
Copies of this report are on file and will be included with the entire agenda packet for the March 12, 2024 Board of Directors study
session meeting at District Headquarters and on District's website.
Subject 4. February 4, 5, & 6, 2024 Storm Inflow Calculation
Meeting Mar 12, 2024 - Board of Directors Study Session
Access Public
Type Discussion, Presentation
3/7/24, 1:35 PM BoardDocs® Pro
https://go.boarddocs.com/ca/cmsdca/Board.nsf/Private?open&login#11/15
Alternative Actions
Direct staff to report back with more information.
File Attachments
2024 03 February Storm Inflow Calculation Presentation.pdf (20,182 KB)
Administrative File Attachments
2024 03 February Storm Inflow Calculation Presentation.pptx (26,785 KB)
3/7/24, 1:35 PM BoardDocs® Pro
https://go.boarddocs.com/ca/cmsdca/Board.nsf/Private?open&login#12/15
C. ITEMS OF STUDY
To: Board of Directors
Via: Scott Carroll, General Manager
From: Gina Terraneo, Management Analyst II
Date: March 12, 2024
Subject: Receive and File Seven (7) Citizens Advisory Committee Applications
Summary
There are currently a total of seven (7) vacancies on the Citizens Advisory Committee (CAC) that require the Board to appoint new
members to serve on the committee.
Recommendation
That the Board of Directors receive and file seven (7) Citizens Advisory Committee (CAC) applications for appointment consideration at
the March 25, 2024 Board of Directors meeting.
Analysis
The Citizens Advisory Committee (CAC) consists of 11 members that provide advisory input on subject matters desired by the Board of
Directors. CAC members serve staggered two-year terms. Seven (7) vacancies currently exist, including six (6) vacancies for the
upcoming 2024-2026 term and one (1) existing vacancy for the remainder of an unfilled 2023-2025 term.
District staff publicized these vacancies for a total of 5 weeks on the District's website, as well as through targeted email campaigns and
a total of $430 in paid social media advertisements. A total of seven (7) applications were received from the following individuals:
Michael Tou
Current CAC Vice Chair
Served on CAC a total of 1 term, 2022-2024
District 3 resident
Rosemarie Chora
Current CAC Member
Served on CAC a total of 1.5 terms, 2021-2022 (filled a vacant 1-year term) and 2022-2024
District 4 resident
Birger "Dickie" Fernández
Current CAC Member
Served on CAC a total of 2 terms, 2020-2022 and 2022-2024
District 2 resident
Dean Fisher
Current CAC Member
Served on CAC a total of 1 term, 2022-2024
District 1 resident
Paul R. Lancaster
New applicant
District 4 resident
Craig J. Holmes
New applicant
District 1 resident
Xerxez Calilung
New applicant
District 5 resident
Subject 5. Receive and File Seven (7) Citizens Advisory Committee Applications
Meeting Mar 12, 2024 - Board of Directors Study Session
Access Public
Type Discussion, Receive and File
3/7/24, 1:35 PM BoardDocs® Pro
https://go.boarddocs.com/ca/cmsdca/Board.nsf/Private?open&login#13/15
Each of the redacted applications are attached to the staff report for the Board's consideration. The Board will be asked to appoint
members to fill the vacancies at the March 25, 2024 Board of Directors meeting.
Legal Review
Not applicable.
Environmental Review
Appointing members to the Citizens Advisory Committee is an administrative matter, which will not result in direct or indirect physical
changes to the environment similar to grading or construction and is not considered a project under CEQA.
Financial Review
Not applicable.
Public Notice Process
Copies of this report are on file and will be included in the complete agenda packet for the March 12, 2024 Board of Directors Study
Session at District Headquarters and posted on the District’s website.
Alternative Actions
Refer the matter back to staff.
File Attachments
Fernandez_Dickie_redacted.pdf (136 KB)
Fisher_Dean_redacted.pdf (163 KB)
Holmes_Craig_redacted.pdf (275 KB)
Lancaster_Paul_redacted.pdf (133 KB)
Tou_Michael_redacted.pdf (134 KB)
Calilung_Xerxez_redacted.pdf (125 KB)
Chora_Rosemarie_redacted.pdf (239 KB)
3/7/24, 1:35 PM BoardDocs® Pro
https://go.boarddocs.com/ca/cmsdca/Board.nsf/Private?open&login#14/15
D. CLOSING ITEMS
Subject 1. Oral Communications and Director Comments
Meeting Mar 12, 2024 - Board of Directors Study Session
Access Public
Type
3/7/24, 1:35 PM BoardDocs® Pro
https://go.boarddocs.com/ca/cmsdca/Board.nsf/Private?open&login#15/15
D. CLOSING ITEMS
The next Study Session of the Costa Mesa Sanitary District Board of Directors will be held at 8:00 a.m. on Tuesday, April 9, 2024 in the
District's Boardroom, located at 290 Paularino Avenue, Costa Mesa, CA 92626.
Subject 2. Adjournment
Meeting Mar 12, 2024 - Board of Directors Study Session
Access Public
Type Procedural