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Tuesday, September 12, 2023
Board of Directors Study Session
Time: 8:00 a.m.
Location: Costa Mesa Sanitary District - 290 Paularino Ave., Costa Mesa, CA 92626
***
The livestream of the meeting can be viewed by clicking the "Video" icon on this page (which will be
made available at the start of the meeting) or by visiting www.youtube.com/CostaMesaSanitary.
***
To participate in the meeting by computer:
1. Copy and past the following into your browser - https://us02web.zoom.us/join
2. Enter the Meeting ID number - 825 2896 6090
3. Click "Join."
***
To join the meeting with a mobile device:
1. Download the Zoom app at the Google Play Store (for Android devices) or the App Store (for Apple
devices)
2. Open the Zoom app. Select "Join a Meeting."
3. Enter Zoom Meeting ID. Select "Join Meeting."
***
To join the meeting by phone:
1. Call 1-669-900-6833.
2. You will be asked to enter the Meeting ID number. Dial 825 2896 6090#
3. Lastly, you will be asked to enter your Participant ID. Press the # symbol again to bypass this step.
***
Public Comments: Members of the public can submit any comments in real time during the meeting or
prior to the meeting in writing for the Board of Directors' consideration by sending them to the District
Clerk, Noelani Middenway, at nmiddenway@cmsdca.gov. Those comments will be made part of the
official public record of the meeting.
***
Obtaining Agenda Materials: The public is entitled to copies of all documents that are made part of the
agenda packet. If any document or other writing pertaining to an agenda item is distributed to all or a
majority of the Board after the packet is prepared, a copy of that writing may be obtained from the
District Clerk's Office.
***
In Compliance with ADA: Contact District Clerk, Noelani Middenway, at (949) 645-8400, 48 hours prior
to meeting if assistance is needed (28 CFR 35.102.35.104 ADA Title II).
A. OPENING ITEMS
1. Roll Call - (If absences occur, consider whether to deem those absences excused based on facts presented for the absence
– such determination shall be the permission required by law.)
B. PUBLIC COMMENTS - This time has been set aside for persons in the audience to make comments on items
within the subject matter jurisdiction of the Costa Mesa Sanitary District that are not listed on this agenda.
Members of the public will have the opportunity to address the Board of Directors about all other items on this
agenda at the time those items are considered. Under the provisions of the Brown Act, the Board of Directors is
prohibited from taking action on oral requests but may refer the matter to staff or to a subsequent meeting. The
Board of Directors will respond after public comment has been received. Please state your name. Each speaker
will be limited to four (4) continuous minutes.
1. Public Comments
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C. ITEMS OF STUDY
1. Consider Awarding Contract for Community Survey Services to Probolsky Research
2. Receive and File Code Enforcement Officer Report
3. Receive and File Oral Summary of 38th Annual Tri-State Seminar on August 7-10, 2023
4. Consider Approving Contribution Program Application for Coastal Cleanup Day at the Bay
5. Receive and File CMSD's Fats Oil Grease (FOG) Program Annual Assessment Report
D. CLOSED SESSION
1. Adjourn to Closed Session - CONFERENCE WITH LEGAL COUNSEL- ANTICIPATED LITIGATION Significant exposure to
litigation pursuant to paragraph (2) of subdivision (d) of Government Code Section 54956.9. This closed session is being
held pursuant to subdivision (e)- existing facts and circumstances which may result in litigation, but which facts and
circumstances are unknown to the potential plaintiff. Number of potential cases: 1
E. OPEN SESSION
1. Reconvene to Open Session
2. Report of Action Taken in Closed Session
F. CLOSING ITEMS
1. Oral Communications and Director Comments
2. Adjournment
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Tuesday, September 12, 2023
Board of Directors Study Session
Time: 8:00 a.m.
Location: Costa Mesa Sanitary District - 290 Paularino Ave., Costa Mesa, CA 92626
***
The livestream of the meeting can be viewed by clicking the "Video" icon on this page (which will be
made available at the start of the meeting) or by visiting www.youtube.com/CostaMesaSanitary.
***
To participate in the meeting by computer:
1. Copy and past the following into your browser - https://us02web.zoom.us/join
2. Enter the Meeting ID number - 825 2896 6090
3. Click "Join."
***
To join the meeting with a mobile device:
1. Download the Zoom app at the Google Play Store (for Android devices) or the App Store (for Apple
devices)
2. Open the Zoom app. Select "Join a Meeting."
3. Enter Zoom Meeting ID. Select "Join Meeting."
***
To join the meeting by phone:
1. Call 1-669-900-6833.
2. You will be asked to enter the Meeting ID number. Dial 825 2896 6090#
3. Lastly, you will be asked to enter your Participant ID. Press the # symbol again to bypass this step.
***
Public Comments: Members of the public can submit any comments in real time during the meeting or
prior to the meeting in writing for the Board of Directors' consideration by sending them to the District
Clerk, Noelani Middenway, at nmiddenway@cmsdca.gov. Those comments will be made part of the
official public record of the meeting.
***
Obtaining Agenda Materials: The public is entitled to copies of all documents that are made part of the
agenda packet. If any document or other writing pertaining to an agenda item is distributed to all or a
majority of the Board after the packet is prepared, a copy of that writing may be obtained from the
District Clerk's Office.
***
In Compliance with ADA: Contact District Clerk, Noelani Middenway, at (949) 645-8400, 48 hours prior
to meeting if assistance is needed (28 CFR 35.102.35.104 ADA Title II).
A. OPENING ITEMS
Michael Scheafer, President
Arlene Schafer, Vice President
Subject 1. Roll Call - (If absences occur, consider whether to deem those absences
excused based on facts presented for the absence – such determination shall be
the permission required by law.)
Meeting Sep 12, 2023 - Board of Directors Study Session
Access Public
Type Procedural
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Arthur Perry, Secretary
Robert Ooten, Vice Secretary
Brett Eckles, Director
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B. PUBLIC COMMENTS - This time has been set aside for persons in the audience to
make comments on items within the subject matter jurisdiction of the Costa Mesa
Sanitary District that are not listed on this agenda. Members of the public will have
the opportunity to address the Board of Directors about all other items on this
agenda at the time those items are considered. Under the provisions of the Brown
Act, the Board of Directors is prohibited from taking action on oral requests but may
refer the matter to staff or to a subsequent meeting. The Board of Directors will
respond after public comment has been received. Please state your name. Each
speaker will be limited to four (4) continuous minutes.
Subject 1. Public Comments
Meeting Sep 12, 2023 - Board of Directors Study Session
Access Public
Type Procedural
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C. ITEMS OF STUDY
To: Board of Directors
Via: Scott Carroll, General Manager
From: Marissa Pereyda, Management Analyst II
Date: September 12, 2023
Subject: Consider Awarding Contract for Community Survey Services to Probolsky Research
Summary
On July 17, 2023, Costa Mesa Sanitary District released a request for proposal (RFP) for community survey services. The District received five
proposals in response to the RFP, and after a thorough evaluation of best value criteria, District staff is recommending that the contract be
awarded to Probolsky Research.
Recommendation
That the Board of Directors:
1. Approve awarding a contract for Community Survey Services to Probolsky Research in the amount of $39,200; and
2. Direct the general manager to sign the contract.
Analysis
The purpose of the District’s community survey is to seek level of satisfaction feedback and awareness of solid waste and sewer programs from
District ratepayers and obtain relevant data to improve District programs. The 2023 survey will also assess receptiveness to a three-cart trash
and recycling system and two trash and recycling collection days each week.
Per the scope of services outlined in the RFP, the firm is expected to:
Recommend appropriate methodologies and strategies for providing the best data samples, objective results, and valid findings,
including a combination of methods such as focus groups, phone, text, mail, and online surveys.
Consult with District representatives to develop the survey instrument, create a draft survey instrument, and make recommended
revisions to the survey instrument, sampling, and methodologies as requested by District representatives.
Identify a sample size of at least 1,000 rate payers, confirming that participants are District solid waste ratepayers, and ensure a 95%
confidence rating with a five point plus/minus variance.
Analyze survey results to provide the District with meaningful and useful information and provide a tabulation of results, cross tabulation
as appropriate, key findings, detailed findings, conclusions, recommendations, and other relevant information.
Subject 1. Consider Awarding Contract for Community Survey Services to Probolsky
Research
Meeting Sep 12, 2023 - Board of Directors Study Session
Access Public
Type Action
Fiscal Impact Yes
Dollar Amount $39,200.00
Budgeted Yes
Recommended
Action
That the Board of Directors:
1. Approve awarding a contract for Community Survey Services to Probolsky Research in
the amount of $39,200; and
2. Direct the general manager to sign the contract.
Goals 4.1 Conduct community outreach survey
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Compile and submit a final report for review by District staff, Board of Directors, and Citizens Advisory Committee and present findings
to the Board of Directors and Citizens Advisory Committee.
The firm is also expected to complete the project within the timeline provided by the District and include Spanish-language survey services in
their cost proposal.
The District received five proposals in response to the attached community survey services RFP. The five firms and their cost proposals are
included below and the five proposals are attached to this report.
Avant Marketing Group ($30,250)
Zencity ($33,217)
J. Wallin Opinion Research ($35,000)
Probolsky Research ($39,200)
True North Research ($42,500)
After conducting a thorough review of the five proposals, District staff completed a best value evaluation of each proposal by assigning weighted
scores for:
Cost of services (25%)
Responsiveness to RFP (15%)
Qualifications and experience (20%)
References and previous performance (10%)
Ability to provide services (15%)
Timeliness for completing services (15%)
Probolsky Research unanimously received the highest overall score from all raters. The best value evaluation criteria, District staff evaluation
forms, and staff notes are attached to this report and the overall scores with firms ranked highest to lowest are included below.
Firm Rating 1 Rating 2 Rating 3 Combined
Probolsky Research 4.5 4.5 4.425 13.425
J. Wallin Opinion Research 4.3 4.25 4.175 12.725
True North Research 4.25 4.175 4.175 12.6
Avant Marketing Group 3.775 3.725 3.25 10.75
Zencity 3.275 3 3 9.275
Although the District received lower cost proposals from Avant Marketing Group ($30,250), Zencity ($33,217), and J. Wallin Opinion Research
($35,000), District staff determined that Probolsky Research rated higher in level of responsiveness, qualifications and experience, references
and previous performance, and/or ability to provide services. The remaining firm, True North Research, submitted a higher cost proposal
($42,500).
Legal Review
District Council has reviewed and approved the proposed contract to form.
Environmental Review
Consideration of awarding the Community Survey Services contract is an administrative matter and not a disturbance of the environment, such
as grading or construction, and is not a project under CEQA or the District’s CEQA Guidelines.
Financial Review
The cost for Probolsky Research to conduct community survey research and analysis is $39,200. The FY 2023-24 budget includes $45,000 to
cover the cost of the proposed contract with Probolsky Research.
Public Notice Process
Copies of this report are on file and will be included in the complete agenda packet for the September 12, 2023, Board of Directors Study
Session Meeting at District Headquarters and posted on the District's website.
Alternative Actions
1. Do not approved the contract as presented.
2. Refer item back to staff with further instructions.
File Attachments
Community_Survey_Services_RFP_and_Addendum_No._1.pdf (629 KB)
Community_Survey_Services_Agreement_Probolsky.pdf (1,404 KB)
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Probolsky_Research_Proposal.pdf (1,450 KB)
True_North_Research_Proposal.pdf (1,098 KB)
Zencity_Proposal.pdf (5,458 KB)
Avant_Marketing_Group_Proposal.pdf (4,281 KB)
J_Wallin_Opinion_Research_Proposal.pdf (2,339 KB)
Best_Value_Evaluation_Criteria.pdf (49 KB)
Evaluation_Forms_and_Notes.pdf (426 KB)
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C. ITEMS OF STUDY
To: Board of Directors
Via: Scott Carroll, General Manager
From: David Griffin, Code Enforcement Officer
Date: September 12, 2023
Subject: Receive and File August 2023 Code Enforcement Officer Report
Summary
This report summarizes major points for three ordinance enforcement topics covering scavenging, graffiti on trash carts, and trash container
enforcement. For the month of August 2023, the CMSD Code Enforcement Officer (CEO) focused his efforts on patrols in various parts of the
community. The goal is to identify and deter instances of scavenging and residential trash carts left within the public view.
Recommendation
That the Board of Directors receives and files this report.
Analysis
In the month of August, Officer Griffin observed 10individuals searching in trash carts on 16th Pl. Cabrillo, Rhode Island, Cibola, Center, 20th,
16th Pl. Albert pl. Yorktown, and Center St. All individuals were advised of the district's scavenging law and given verbal warnings before they
went on their way.
In the month of August, Officer Griffin issued 158 first warnings notices (yellow tag) to residential properties for having their trash carts in public
view.
Officer Griffin did observe graffiti on trash carts in the months of August.
To address resident concerns, Officer Griffin is patrolling streets by 6:30 a.m.
Legal Review
Not applicable.
Environmental Review
Code enforcement activities and reporting are not a disturbance of the environment similar to grading or construction and do not constitute a
project under CEQA or the District’s CEQA Guidelines.
Financial Review
Officer Griffins' activities are funded in the adopted budget.
Public Notice Process
Copies of this report are on file and will be included with the complete agenda packet for the September 12, 2023 Board of Directors Study
Session meeting at District Headquarters and posted on the District’s website.
Alternative Actions
1. Direct staff to report back with more information.
File Attachments
CEO Report August 2023.docx (7,800 KB)
Subject 2. Receive and File Code Enforcement Officer Report
Meeting Sep 12, 2023 - Board of Directors Study Session
Access Public
Type Receive and File
Goals 2.9 Solid Waste - Enhance Code Enforcement presence
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C. ITEMS OF STUDY
To: Board of Directors
From: Scott Carroll, General Manager
Date: September 12, 2023
Subject: Receive and File Oral Summary of 38th Annual Tri-State Seminar on August 7-10, 2023
Summary
On May 22, 2023, the Board of Directors approved out of state travel for several wastewater maintenance employees to attend the 38th Annual
Tri-State Seminar in Las Vegas from August 7 through August 10, 2023. The Tristate Seminar is a group of water and wastewater professionals
from Arizona, Nevada and California that meet once a year to share the latest information and technology in the industry. The conference is
supported by the California Water Environment Association (CWEA), Nevada Water Environment Association (NWEA) and Arizona Water
Association (AWA).
The Board of Directors requested an oral report about the seminar.
Recommendation
That the Board of Directors receive and file this report
Analysis
Steve Cano, Wastewater Maintenance Superintendent, is providing the oral report to the Board.
Legal Review
Not applicable
Environmental Review
Attendance at a seminar is an administrative matter and is not a disturbance of the environment similar to grading or construction and is not a
project under CEQA or the District’s CEQA Guidelines.
Financial Review
The total cost for four employees to attend the seminar is $4,600, which includes transportation, hotel, registration and food. There are adequate
funds in the FY 2023-24 budget for this expense.
Registration $ 400
Lodging $ 1,950
Transportation $ 1,450
Meals $ 800
Total (4 attendees) $ 4,600
Public Notice Process
Copies of this report are on file and will be included with the entire agenda packet for the September 12, 2023 Board of Directors regular
meeting at District Headquarters and on District’s website at www.cmsdca.gov.
Subject 3. Receive and File Oral Summary of 38th Annual Tri-State Seminar on August 7-
10, 2023
Meeting Sep 12, 2023 - Board of Directors Study Session
Access Public
Type Discussion
Goals 1.0 Sewer Infrastructure
7.0 Human Resources Management
7.4 Human Resources Management - Provide opportunities to improve individual skills,
knowledge, and leadership through professional development
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Alternative Actions
1. Direct staff to report back with more information.
File Attachments
Tristate 2023 PP.pptx (617 KB)
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C. ITEMS OF STUDY
To: Board of Directors
Via: Scott Carroll, General Manager
From: Gina Terraneo, Management Analyst II
Date: September 12, 2023
Subject: Consider Approving Contribution Program Application for Coastal Cleanup Day at the Bay
Summary
On July 31, 2013, the Board of Directors approved implementing new procedures for sponsoring organizations and/or events. Staff is presenting
the Board of Directors with a Contribution Program Eligibility Application to provide a contribution of $1,250 for the Newport Bay Conservancy's
Coastal Cleanup Day at the Bay event on Saturday, September 23, 2023 from 9:00 a.m. to 12:00 p.m.
Recommendation
That the Board of Directors:
1. Approve the Newport Bay Conservancy's contribution application requesting a $1,250 sponsorship for the Coastal Cleanup Day at the Bay
event; and
2. Make a finding that this contribution will increase District visibility and advance the District's statutory purpose of solid waste collection through
the removal of litter from the Back Bay.
Analysis
Subject 4. Consider Approving Contribution Program Application for Coastal Cleanup Day
at the Bay
Meeting Sep 12, 2023 - Board of Directors Study Session
Access Public
Type Action, Receive and File
Preferred Date Sep 12, 2023
Absolute Date Sep 12, 2023
Fiscal Impact Yes
Dollar Amount $250.00
Budgeted Yes
Budget Source 10-100100-4420 & 20-100100-4420 (Public Information/Education/Community Promotions
Sponsorships)
Recommended
Action
That the Board of Directors:
1. Approve the Newport Bay Conservancy's contribution application requesting a $1,250
sponsorship for the Coastal Cleanup Day at the Bay event; and
2. Make a finding that this contribution will increase District visibility and advance the
District's statutory purpose of solid waste collection through the removal of litter from the
Back Bay.
Goals 4.7 Partnerships - Participate in community events to increase visibility
4.1 Partnerships - Build relationships with local agencies, small businesses, and non-
profit agencies to promote sustainable practices
4.0 Partnerships
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According to the procedures implemented on July 31, 2013, the Board of Directors must do the following in order to determine if a contribution
should be made:
Establish the purpose the District is trying to serve by contributing. This purpose must be established as one of the District’s statutory
powers or a power that would be incidental to those purposes. For example, District purposes include solid waste collection, recycling,
source separation, wastewater collection, and preventing sanitary sewer overflows (SSOs).
Describe how the contribution will advance the District's purpose.
In regards to these criteria, the proposed sponsorship may serve the District's statutory purpose of solid waste collection, as well as the District's
"just cause" of keeping our water environment pollution-free. The sponsorship would also increase CMSD's visibility by including the prominent
display of CMSD's logo on the T-shirts given to all volunteers, as well as being displayed on the Newport Bay Conservancy's social media
pages, website, and event signage.
Additionally, CMSD is inviting its Board, CAC, staff and customers to participate in the volunteer clean-up group. Volunteers can register for free
on Eventbrite.
The annual Coastal Cleanup Day at the Bay typically attracts between 500-1,000 volunteers who remove trash and debris from the Bay's upland
and marsh areas. Last year, over 500 volunteers collected an an estimated 5,424 pounds of trash!
In 2021, CMSD provided an in-kind sponsorship of recyclable grocery bags for the event. In 2022, CMSD provided a monetary sponsorship of
$1250.
Legal Review
Not applicable.
Environmental Review
The consideration of a monetary contribution to a non-profit organization to be used as a vehicle for promoting the District is an administrative
matter and is not a disturbance of the environment, similar to grading or construction, and is not a project under CEQA or the District’s CEQA
Guidelines.
Financial Review
There are sufficient funds in the FY 23-24 Solid Waste and Wastewater Public Info/Education/Community Promotions accounts for this
sponsorship. A total of $7,000 is budgeted for sponsorships this year and the full budget amount remains unspent.
Public Notice Process
Copies of this report are on file and will be included with the complete agenda packet for the September 12, 2023 Board of Directors Study
Session at District Headquarters and posted on the District’s website.
Alternative Actions
1. Determine that no purpose exists for providing a sponsorship for the Coastal Cleanup Day event.
2. Approve an alternative sponsorship amount of $750 or $250. A $750 sponsorship includes less prominent display of CMSD's logo on event
shirts and on Newport Bay Conservancy’s social media pages, website, and event signage. A $250 sponsorship includes CMSD's agency name
listed on event shirts and on event signage.
File Attachments
2023 Contribution App - Coastal Cleanup Day at the Bay.pdf (653 KB)
2023 Sponsorship Request.pdf (4,163 KB)
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C. ITEMS OF STUDY
To: Board of Directors, General Manager
From: Scott Carroll, General Manager
Date: September 12, 2023
Subject: Receive and File CMSD Fats Oil Grease (FOG) Annual Assessment
Summary
The District's Fats, Oils and Grease (FOG) control program was developed to comply with the State of California's 2006 General Waste
Discharge Requirements for Sanitary Sewer Systems (WDR). The program seeks to minimize the discharge of FOG into the District's sewer
system and avoid sanitary sewer overflows (SSOs), which are deemed a potential health hazard to the public.
To avoid these health risks, the District uses an extensive outreach program to inform residents, businesses and others that do work in the
District of the potential for SSOs if FOG is allowed to accumulate in sewer lines.
Recommendation
That the Board of Directors receives the presentation from Joe Jenkins of EEC Environmental regarding the District's FOG Control Program and
provide input to staff.
Analysis
FOG regulations are codified within the District's Operation Code, Title 6 Chapter 6.07. Any person(s) in violation of this or any other ordinance is
subject to enforcement as specified within the Operations Code. Significant FOG contributors within the District are restaurants or Food Service
Establishments (FSE). FSEs established after 2006 are required to install grease interceptors or grease traps, which are plumbing devices
designed to intercept grease and solids before they enter the sewer system. FSEs are required to keep accurate maintenance records of their
grease collection device and perform Best Management Practices (BMPs) for preventing FOG from entering the sewer system. The District
retained EEC Environmental to enforce the District's FOG Control Program by periodically visiting FSEs to inspect their maintenance records
and BMPs. Violators are given written warning from the District and if violations persist, the FSE could face fines and/or have their sewer service
discontinued. The District decided FSEs established before 2006 were not required to install grease interceptors or grease traps at their
establishments and were issued conditional waiver permits. However, terms of the conditional waiver permits require FSEs to practice BMPs
and if FOG related SSOs are occurring at an FSE, the conditional waiver could be revoked and the District can mandate the installation of a
grease interceptor or grease trap. Joe Jenkins, of EEC Environmental, will give a presentation to the Board about the District's FOG Control
Program and their enforcement activities related to FSEs in past years.
Enforcing the residential FOG Control Program is challenging because it is difficult to determine the source, especially from multi-family units.
The District encourages residents to pour their used grease in compostable bags, which can then be disposed of in their organics cart. Another
option for residents is to drop off their grease at Orange Coast College Recycling Center where the grease is collected by a vendor and recycled
into reusable products such as candles. This option has proven to be very convenient after the holidays when many people use fryers to cook
turkeys.
On August 9, 2022, the Board received a FOG Control Enforcement Program Implementation Plan that consisted of measurements and goals to
achieve as well as an Implementation Plan for the 2022-23 fiscal year. The following are the outcomes and actions taken to enforce the District's
FOG Control Program.
2018/2019 2019/2020 2020/2021
Measurements Goal Outcome Goal Outcome Goal Outcome
Subject 5. Receive and File CMSD's Fats Oil Grease (FOG) Program Annual Assessment
Report
Meeting Sep 12, 2023 - Board of Directors Study Session
Access Public
Type Discussion
Goals 1.0 Sewer Infrastructure
1.8 Sewer Infrastructure - Enforce the District's Fats, Oils & Grease (FOG) Program
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BMP Inspections Non Compliance Rate 10%13% 10%6% 10%5%
GRE Inspection Non-Compliance Rate 10%8% 10%13% 10%12%
#of FOG Rleated Public SSOs from Residential Units 0 1 0 3 0 0
# of FOG Related Public SSOs from FSEs 0 0 0 0 0 0
Goal Achieved
Implementation Plan Action Taken
1 Identify FSEs that did not properly maintain their grease
removal devices.
Conducted Inspection of all FSEs with grease devices (428 total inspections
non-compliances during inspections.
2 Identify FSEs that did not adhere to kitchen best
management practices (BMPs)Conducted 562 BMP inspections of FSEs. Identified non-compliances during
3 Schedule follow-up inspections on FSEs that did not properly
maintain their grease removal devices
Prioritized follow-up inspections to be conducted shortly after compliance du
Typically, follow-up inspections are to be completed first prior to the start of r
inspections.
4 Complete follow-up inspections on FSEs that did not properly
maintain their grease removal devices
Conducted 60 follow-up inspections. Achieved high compliance rate. No repe
compliance issues.
5 Schedule follow-up inspections on FSEs that did not adhere
to kitchen BMPs
Prioritized follow-up inspection to be conducted shortly after compliance due
Typically, follow-up inspections are to be completed first prior to the start of r
inspections.
6 Complete follow-up inspections on FSEs that did not adhere
to kitchen BMPs
Conducted 60 follow-up inspections. Identified FSEs with multiple non-comp
Issued enforcement letters.
7 Identify residential units contributing FOG to enhanced
maintenance locations
Residential enhanced maintenance locations (EMLs) have been identified an
included in regular maintenance activities.
8 Increase public awareness to residential units contributing
FOG to enhance maintenance locations
Disseminated the 2022 Winter newsletter that described the "Do's" and "Don
discarding items in the organic carts, which include FOG. Created a PSA Yo
about FOG.
9 Identify FSEs that have the greatest potential to generate
and discharge FOG into the sanitary Sewer System
High risk FSEs are identified during inspections. These facilities are included
quarterly inspection frequency.
10 Identify FSEs in the vicinity and upstream of Enhance
maintenance locations
Conducted review of FOG related EMLs. Identified and prioritized for inspect
upstream of the EMLs.
The following plan will be implemented in the 2023-24 fiscal year. The deadline to complete the action plan is June 30, 2024.
1. Continue efforts towards non-compliance rate of less than or equal to 10% for GRE and BMP inspections
2. Conduct enforcement activities for those FSEs that are identified as sources of FOG accumulation to minimize the impact of FOG
accumulation.
3. Conduct an annual review of enhanced maintenance locations (EMLs) to ensure no new locations need to be added to the list and if existing
locations have changed or not. Currently, the District has seventeen (17) EMLs.
4. Utilize FSE inspection resources to increase residential education efforts, with a focus on residences contributing to EMLs or SSOs.
5. Update the District's FOG Control Program to comply with the new Waste Discharge Requirements of the 2022 ORDER issued by the State
Water Resources Control Board.
Legal Review
Not applicable.
Environmental Review
Receiving a presentation about the District's FOG Control Program is an administrative matter and is not a disturbance of the environment
similar to grading or construction and is not a project under CEQA or the District's CEQA Guidelines.
Financial Review
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The annual cost to EEC Environmental is $102,950. The District budgeted $114,000 for FOC Control inspections, which include inspection costs
from the County of Orange Healthcare Agency. There is no cost to the District or to Orange Coast College for the FOG Recycling Drop Off
Program. The vendor that collects and recycles the grease is at no cost to both agencies.
Public Notice Process
Copies of this report are on file and will be included with the entire agenda packet for the September 12, 2023 Board of Directors study session
meeting at District Headquarters and on District's website
Alternative Actions
1. Direct staff to report back with more information
File Attachments
Annual Assessment Report 2023.pdf (374 KB)
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D. CLOSED SESSION
Subject 1. Adjourn to Closed Session - CONFERENCE WITH LEGAL COUNSEL- ANTICIPATED
LITIGATION Significant exposure to litigation pursuant to paragraph (2) of
subdivision (d) of Government Code Section 54956.9. This closed session is being
held pursuant to subdivision (e)- existing facts and circumstances which may
result in litigation, but which facts and circumstances are unknown to the
potential plaintiff. Number of potential cases: 1
Meeting Sep 12, 2023 - Board of Directors Study Session
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E. OPEN SESSION
To:
From:
Date:
Subject:
Summary
Recommendation
Analysis
Legal Review
Environmental Review
Financial Review
Public Notice Process
Alternative Actions
Subject 1. Reconvene to Open Session
Meeting Sep 12, 2023 - Board of Directors Study Session
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E. OPEN SESSION
To:
From:
Date:
Subject:
Summary
Recommendation
Analysis
Legal Review
Environmental Review
Financial Review
Public Notice Process
Alternative Actions
Subject 2. Report of Action Taken in Closed Session
Meeting Sep 12, 2023 - Board of Directors Study Session
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F. CLOSING ITEMS
Subject 1. Oral Communications and Director Comments
Meeting Sep 12, 2023 - Board of Directors Study Session
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F. CLOSING ITEMS
The next Study Session of the Costa Mesa Sanitary District Board of Directors will be held at 8:00 a.m. on Tuesday, October 10, 2023 in the
District's Boardroom, located at 290 Paularino Avenue, Costa Mesa, CA 92626.
Subject 2. Adjournment
Meeting Sep 12, 2023 - Board of Directors Study Session
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